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ACTION AGENDA
FEBRUARY 12, 2002
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m.
Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month.
Deviations from this schedule will be announced. The meetings are broadcast
live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on
Saturdays at 4 p.m. The meetings are now closed captioned.. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at
least 48 hours in advance so reasonable accommodations may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
ALL PRESENT AT 3:00 P.M.
2. Invocation: The Reverend Charles Fuller
Pastor Emeritus, First Baptist Church
Roanoke, Virginia
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
RCF ADDED ITEM I-14, REQUEST TO PARTICIPATE IN ROANOKE VALLEY
LONG-RANGE WATER SUPPLY SYSTEM STUDY AND AMENDED ITEM I-2
TO DELETE RATIFICATION OF APPOINTMENT TO ROANOKE VALLEY-
ALLEGHANY REGIONAL COMMISSION MPO.
1
Fecycled Paper
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Mary T. Hollingsworth, Social Services,
upon her retirement after ten years of service.
POSTPONED TO 2/26/02 AT 7 P.M.
D. BRIEFINGS
NONE
E. NEW BUSINESS
1. Request for $12,000 for lead paint abatement at Catawba
Community Center. (Debbie Pitts, Assistant Director of Recreation)
A-021202-1
JBC MOTION TO APPROPRIATE $12,000 FROM BOARD CONTINGENCY
FUND
URC
2. Request from Social Services to accept $224,000 in Federal funds
for human service programs. (Dr. Betty McCrary, Social Services
Director)
A-021202-2
HOM MOTION TO ACCEPT AND APPROPRIATE $224,000
URC
3. Request from Fire and Rescue Department to accept $28,000 grant
funds for reimbursement of wellness and fitness equipment.
(Richard Burch, Fire and Rescue Chief)
A-021202-3
HCN MOTION TO APPROPRIATE $28,000
URC
F. FIRST READING OF ORDINANCES
2
1. First reading of ordinance repealing Appendix B. Subdivisions in its
entirety and adopting Chapter 29 Subdivisions, of the Roanoke
County Code. (John Murphy, Associate Planner)
JBC MOTION TO APPROVE 1ST READING
2ND AND PH - 2/26/02
URC
G. SECOND READING OF ORDINANCES
H. APPOINTMENTS
1. Blue Ridge Behavioral Healthcare Board of Directors
2. Building Code Board of Adjustments and Appeals serving as Fire
Code Board of Appeals
3. Grievance Panel
JBC NOMINATED JOANN THOMPSON TO A 3-YEAR TERM EXPIRING
OCTOBER 21, 2004.
4. League of Older Americans Advisory Council
JBC NOMINATED BEVERLEY IRELEY TO A ONE-YEAR TERM EXPIRING
MARCH 31 2003.
5. Parks and Recreation Advisory Commission
6. Roanoke County Public Safety Volunteer Benefits Board of Trustees
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
3
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
R-021202-4
HCN MOTION TO APPROVE CONSENT AGENDA RESO WITH ITEM I-14
ADDED AND ITEM I-2 AMENDED TO DELETE APPOINTMENT TO ROANOKE
VALLEY-ALLEGHANY REGIONAL COMMISSION MPO.
URC
1. Approval of Minutes -September 4, 2001, September 25, 2001,
October 9, 2001
2. Confirmation of Committee appointments to the Library Board and
Ratification of Board appointment to the Roanoke Valley-Allegheny
Regional Commission Metropolitan Planning Organization.
A-021202-4.a
3. Donation of a drainage easement on Lot 4, Block 2. Section 5,
Steeplehunt of Canterbury Park, property of Boone, Boone & Loeb,
Inc. located in the Windsor Hills Magisterial District.
A-021202-4.b
4. Acceptance of donation of a 20 foot sanitary sewer easement from
Quail Valley Condominium Unit Owners Association, Inc., located in
the Cave Spring Magisterial District.
A-021202-4.c
5. Acceptance of a donation of a variable width water line easement
from Eastern Motor Inns, Inc., to the Board of Supervisors located in
the Hollins Magisterial District.
A-021202-4.d
6. Acceptance and appropriation of "High Schools That Work" Grant
Addendum.
A-021202-4.e
7. Acceptance of $4,000 Aggressive Driver Enforcement Grant from the
23~d Judicial District Court-Community Corrections to enforce laws
related to aggressive driving.
4
A-021202-4.f
8. Acceptance of 50 child's car safety seats to be distributed by the
Roanoke County Police Department to families in need.
A-021202-4.g
9. Acceptance of $33,443 Violence Against Women federal grant to be
used to continue investigations and prevention of violent crimes
against women.
A-021202-4.h
10. Acceptance by the Police Department of $2,000 donation made by
the Gardens of Cotton Hill Homeowners Association.
A-021202-4.i
11. Resolutions of appreciation to the following County employees upon
their retirement:
a. Edna F. Lawson, Information Technology Department, after
more than 25 years of service.
R-021202-4.i
b. Margie I. Wright, Social Services Department, after more than
16 years of service.
R-021202-4.k
12. Resolution of Support for the "$4-for-life" initiative in the General
Assembly Senate Bill 3 and House Bill 82.
R-021202-4.1
13. Acceptance of water and sewer facilities serving the Gardens of
Cotton Hill Section 6 (The Irises)
A-021202-4.m
14. Request to participate in Roanoke Valley Long-range Water Supply
System Study.
A-021202-4.n
J. REQUESTS FOR WORK SESSIONS
5
K. REQUESTS FOR PUBLIC HEARINGS
1. Request to hold the following Public Hearings on March 12, 2002
a. Public Hearing to elicit citizen comment for items to be
included in the budget for the 2002-2003 fiscal year.
b. Public Hearing on the "effective tax rate increase" as a result
of increased assessed value of real estate.
c. Public Hearing to elicit citizen comment to set the real estate,
personal property and machinery and tools tax rates in
Roanoke County.
JBC MOTION TO SET PUBLIC HEARINGS FOR 3/12/02 AT 7 P.M.
U RC
L. CITIZENS' COMMENTS AND COMMUNICATIONS
1. Leon Martin 5140 Glenvar Heights Blvd. (1) advised that several
pieces of~roperty in his community were assessed at exactly the same
value similar to another citizen who spoke at a previous meeting . He asked
that the Board investigate. (2) In 1999, he asked that the County look into
cutting timber on the Glen-Mary property. The timber now on the property
will go to waste if not harvested. (3) Felt that Explore Park should be self-
sufficient and not funded by the County and expressed concern that it will
not become profitable. JBC asked Billy Driver to check into the
assessments and asked Mr. Hodge to investigate the timber on the Glen-
Mary site. HCN advised that the Board received memo from Mr. Driver on
the assessment issue and suggested it be made public. ECH will schedule
a briefing on 2/26/02
M. REPORTS
HCN MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM N-5 -
URC
6
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Statement of Revenues and Expenditures for the month ended
December 31, 2001
JPM ASKED ABOUT FUND 039 ON THE REVENUE STATEMENT AND
REQUESTED MORE INFORMATION ON THE HISTORY AND
WHERE THE FUNDS COME FROM.
6. Accounts Paid -December 2001
7. Quarterly Report for the Day Reporting Program
8. Minutes of January Clean Valley Council Meeting
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor McNamara (1) advised that everyone needs to understand
that the Board is doing their best on the budget process and
that the Board ECH and PMM went to Richmond to meet with
the legislators ~) Announced that Oak Grove School recently
won the City Chess Tournament.
Supervisor Minnix: Also congratulated the Oak Grove chess team.
Supervisor Church: ~1) Also noted that the entire Board, ECH and
PMM attended Legislative Day in Richmond and had dinner with
the other valley governments and area legislators because they
are trying to speak as one voice on their legislative needs. They
also felt that the state government should take the same level of
cuts as the local governments. ~) At a luncheon earlier in the
day, Governor Warner also emphasized how serious the state
government funding problems are. (3) Asked PMM to research
and pursue a possible ordinance that would increase funds by
adding an additional $500 fine for certain vehicle offenses such
as DUI, reckless driving, leaving the scene of an accident, hit
and run, racing, driving on a suspended or revoked license; and
that the funds would be earmarked for EMS service and to
further research whether driving privileges could be taken away
if the additional fine was not paid.
O. WORK SESSIONS (4t" Floor Conference Room)
Work Session on proposal to split the Cave Spring Recreation
Foundation. (Pete Haislip, Parks, Recreation and Tourism Director)
HELD FROM 4:20 TO 5:00 P.M.
BOARD CONSENSUS THAT PARKS AND RECREATION WILL CONTINUE
TO WORK WITH BOTH GROUPS ON A SOLUTION AND HOW
THIS WILL IMPACT THE FIELDS IN THE COMMUNITY.
2. Budget Work Session
a. Discussion on the procedures for reviewing contributions to
Social Service, Human Service, Cultural and Tourism
Agencies.
HELD FROM 5:00 TO 5:10 P.M.
BOARD CONSENSUS TO DIVIDE THE PUBLIC HEARING OF REQUESTS
BETWEEN THE SOCIAL AND HUMAN SERVICE AGENCIES AT
ONE MEETING AND THE CULTURAL AND TOURISM AGENCIES
AT ANOTHER MEETING (3/12102 AND 3/26/02
DIANE HYATT ANNOUNCED THAT A JOINT WORK SESSION WITH THE
SCHOOL BOARD IS SCHEDULED FOR 3/26/02
P. CLOSED MEETING pursuant to Code of Virginia Section
(1) 2-3711 A (5) discussion concerning a prospective business or
industry where no previous announcement has been made.
(2) 2.2-3711.A (7) consultation with legal staff concerning a specific
legal matter requiring the provision of legal advice, namely, releases
from environmental liability;
(3) 2.2-3711.A (7) consultation with legal counsel and briefings by staff
members pertaining to probable litigation, namely Roanoke City and
the sewage treatment plant contract
JBC MOTION TO GO INTO CLOSED MEETING AT 5:10 P.M.
URC
Q. CERTIFICATION RESOLUTION
R-021202-5
JBC MOTION TO RETURN TO OPEN MEETING AT 6:25 P.M. AND ADOPT
CERTIFICATION RESO -URC
R. ADJOURNMENT TO SATURDAY, FEBRUARY 16, 2002 AT 8:30 A.M.
AT TANGLEWOOD MALL FOR A BOARD OF SUPERVISORS
PLANNING RETREAT
JBC ADJOURNED MEETING AT 6:26 P.M.
9
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1838
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
FEBRUARY 12, 2002
~uwxr ar' rrg acue urocr
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m.
Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month.
Deviations from this schedule will be announced. The meetings are broadcast
live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on
Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who
require assistance or special arrangements to participate in or attend Board of
Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at
least 48 hours in advance so reasonable accommodations may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call
2. Invocation: The Reverend Charles Fuller
Pastor Emeritus, First Baptist Church
Roanoke, Virginia
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Mary T. Hollingsworth, Social Services,
upon her retirement after ten years of service.
D. BRIEFINGS
E. NEW BUSINESS
1
® Recycled Paper
1. Request for $12,000 for lead paint abatement at Catawba
Community Center. (Debbie Pitts, Assistant Director of Recreation)
2. Request from Social Services to accept $224,000 in Federal funds
for human service programs. (Dr. Betty McCrary, Social Services
Director)
3. Request from Fire and Rescue Department to accept $28,000 grant
funds for reimbursement of wellness and fitness equipment.
(Richard Burch, Fire and Rescue Chief)
F. FIRST READING OF ORDINANCES
1. First reading of ordinance repealing Appendix B. Subdivisions in its
entirety and adopting Chapter 29 Subdivisions, of the Roanoke
County Code. (John Murphy, Associate Planner)
G. SECOND READING OF ORDINANCES
H. APPOINTMENTS
1. Blue Ridge Behavioral Healthcare Board of Directors
2. Building Code Board of Adjustments and Appeals serving as Fire
Code Board of Appeals
3. Grievance Panel
4. League of Older Americans Advisory Council
5. Parks and Recreation Advisory Commission
6. Roanoke County Public Safety Volunteer Benefits Board of Trustees
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
2
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -September 4, 2001, September 25, 2001,
October 9, 2001
2. Confirmation of Committee appointments to the Library Board and
Ratification of Board appointment to the Roanoke Valley-Alleghany
Regional Commission Metropolitan Planning Organization.
3. Donation of a drainage easement on Lot 4, Block 2. Section 5,
Steeplehunt of Canterbury Park, property of Boone, Boone & Loeb,
Inc. located in the Windsor Hills Magisterial District.
4. Acceptance of donation of a 20 foot sanitary sewer easement from
Quail Valley Condominium Unit Owners Association, Inc., located in
the Cave Spring Magisterial District.
5. Acceptance of a donation of a variable width water line easement
from Eastern Motor Inns, Inc., to the Board of Supervisors located in
the Hollins Magisterial District.
6. Acceptance and appropriation of "High Schools That Work" Grant
Addendum.
7. Acceptance of $4,000 Aggressive Driver Enforcement Grant from the
23rd Judicial District Court-Community Corrections to enforce laws
related to aggressive driving.
8. Acceptance of 50 child's car safety seats to be distributed by the
Roanoke County Police Department to families in need.
9. Acceptance of $33,443 Violence Against Women federal grant to be
used to continue investigations and prevention of violent crimes
against women.
10. Acceptance by the Police Department of $2,000 donation made by
the Gardens of Cotton Hill Homeowners Association.
3
11. Resolutions of appreciation to the following County employees upon
their retirement:
a. Edna F. Lawson, Information Technology Department, after
more than 25 years of service.
b. Margie I. Wright, Social Services Department, after more than
16 years of service.
12. Resolution of Support for the "$4-for-life" initiative in the General
Assembly Senate Bill 3 and House Bill 82.
13. Acceptance of water and sewer facilities serving the Gardens of
Cotton Hill Section 6 (The Irises)
J. REQUESTS FOR WORK SESSIONS
K. REQUESTS FOR PUBLIC HEARINGS
1. Request to hold the following Public Hearings on March 12, 2002
a. Public Hearing to elicit citizen comment for items to be
included in the budget for the 2002-2003 fiscal year.
b. Public Hearing on the "effective tax rate increase" as a result
of increased assessed value of real estate.
c. Public Hearing to elicit citizen comment to set the real estate,
personal property and machinery and tools tax rates in
Roanoke County.
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4
a
4. Future School Capital Reserve
5. Statement of Revenues and Expenditures for the month ended
December 31, 2001
6. Accounts Paid -December 2001
7. Quarterly Report for the Day Reporting Program
8. Minutes of January Clean Valley Council Meeting
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. WORK SESSIONS (4th Floor Conference Room)
1. Work Session on proposal to split the Cave Spring Recreation
Foundation. (Pete Haislip, Parks, Recreation and Tourism Director)
2. Budget Work Session
a. Discussion on the procedures for reviewing contributions to
Social Service, Human Service, Cultural and Tourism
Agencies.
P. CLOSED MEETING pursuant to Code of Virginia Section
(1) 2-3711 A (5) discussion concerning a prospective business or
industry where no previous announcement has been made.
(2) 2.2-3711.A (7) consultation with legal staff concerning a specific
legal matter requiring the provision of legal advice, namely, releases
from environmental liability;
(3) 2.2-3711.A (7) consultation with legal counsel and briefings by staff
members pertaining to probable litigation, namely Roanoke City and
the sewage treatment plant contract
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT TO SATURDAY,
AT TANGLEWOOD MALL FOR
PLANNING RETREAT
FEBRUARY 16, 2002 AT 8:30 A.M.
A BOARD OF SUPERVISORS
5
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
MARY T. HOLLINGSWORTH, SOCIAL SERVICES, AFTER TEN YEARS
OF SERVICE
WHEREAS, Mary T. Hollingsworth was first employed by Roanoke County on
December 2, 1991, in the Social Services Department as an Eligibility Aide I and also
served as an Eligibility Worker and Social Worker; and
WHEREAS, Ms. Hollingsworth retired from Roanoke County on January 1, 2002,
as a Social Services Aide II after ten years and one month of service; and
WHEREAS, Ms. Hollingsworth often worked with the foster care, adult and day care
teams and provided excellent support and direction concerning purchases of services and
tracking payments; and
WHEREAS, Ms. Hollingsworth was always diligent in providing timely and accurate
payments to service providers and was always available to lend additional administrative
support to staff; and
WHEREAS, Ms. Hollingsworth, through heremploymentwith Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
1
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~ I
County to MARY T. HOLLINGSWORTH for ten years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
2
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..
A-021202-1
ACTION NO.
ITEM NUMBER ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Request for $12,000 for Catawba Community Center Lead Paint
Abatement
COUNTY ADMINISTRATOR'S COMMENTS:
I regret having to bring this issue to you for funding but our maintenance accounts are
either allocated or depleted. This started as a $50,000 plus item, and by working with
the Ruitans and Sheriff's deputies, we have reduced it to the present $27,000. Mr.
Haislip can pick up $1 S, 000 from his budget without impacting other County projects.
The Catawba Center is an important part of the community and I ask for your support of
this request. If the Board prefers, the funds may be appropriated from the Capital Fund
Unappropriated Balance.
BACKGROUND: In January 1986 the Catawba Valley Ruritan Club requested that
Roanoke County allow the community to restore the former Catawba School to serve as a
community center. In return the Ruritan Club agreed to be the sponsoring organization to
manage the facility with Roanoke County retaining ownership of the property. The Club
also agreed to maintain basic janitorial services and to supervise the scheduled use of the
facility for community organizations. The County would be responsible for utility costs
and any maintenance and repairs of the building.
The community was successful in restoring the facility and it has since become the
central meeting place for all Catawba community organizations, scouts, churches, and
family gatherings. It has truly become the "hub of the community" and is heavily used.
The County has honored the original agreement with no major changes until this year.
(See attached report)
In Apri12000 we began meeting with the Ruritan Club to review the agreement, discuss
recreation interests, evaluate the facility, and review standard operating procedures.
Increasing facility use and concerns about liability and security were making the
scheduling more difficult for the Ruritans to handle. In Apri12001 the Ruritan Club
asked the County Parks, Recreation, and Tourism Department to take a more active role
in the management, scheduling, and supervision of groups using the center. The
department has now assumed the scheduling of the facility, set fees for the use of the
building and picnic shelter, and has an individual in the community who opens, closes,
and supervises the use of the building. The Ruritan Club still maintains the community
center by providing custodial services and minor repairs. The fees charged are used to
cover supervision and maintenance of the center. Community organizations involved in
the original restoration project are not charged a fee for regular meetings.
This new arrangement has worked very well for the Parks, Recreation, and Tourism
Department, the Ruritan Club, and the community. We have not received any complaints,
and citizens have accepted the fees willingly when they are informed that the money
generated is used on the facility.
SUMMARY OF INFORMATION: During a routine maintenance and fire safety
inspection of the Catawba Center in August 2001, staff found large pieces of paint
flaking from the ceiling onto the floor. We had the paint tested. The results showed high
levels of lead. Of the two samples taken, one showed 720 mg/kg of lead, while the other
showed 4840 mg/kg of lead. This was an immediate concern because of the high
numbers of people using the building. Federal regulations consider any lead content,
which is friable and airborne, to be unacceptable. After conferring with an environmental
consultant and the County Attorney, staff officially closed the building to the public on
September 18, 2001 pending abatement of the lead-based paint. The Parks, Recreation
and Tourism Department staff contacted everyone who had the facility booked through
October 2001 and assisted them in locating another site for their meeting or event.
Further testing and evaluation of the facility have been ongoing since the closing. An
environmental consultant and the Health Department have assisted staff in testing and
evaluating the facility. The final analysis indicates that the interior and exterior wood
trim paint has some lead content. This includes windows, trim, doors, frames and the
detached garage. However, only three areas exceed the HUD limits for lead. These areas
are the detached garage, the interior and exterior window frames and casings, and dust
samples in the main auditorium upstairs. With these findings, the first floor of the
facility has been reopened to the Ruritan Club only for their regular meetings, but
remains closed to the public until the upstairs, garage, and windows are finished.
There are several treatment approaches for lead paint abatement. Our choices are to
encapsulate it, or scrape it to a paintable surface and apply two coats of bonding paint, or
to remove it completely. The project team has evaluated these options and recommends
that the windows be removed and replaced, the interior painted surfaces scraped to a
paintable surface and repainted, and the garage to be either scraped and repainted or vinyl
sided. It is the almost the same costs to remove and replace the windows as it would be
to scrape and repaint them, plus it will provide more energy efficient windows to control
heating costs. The building needs to be made airtight, the loose paint removed and
disposed of according to OSHA standards, and then encapsulating paint applied on the
remaining areas to prevent the flaking of paint. Once this is done, testing occurs to make
sure that no lead remains in the building. When this is completed, the facility can be
reopened.
FISCAL IMPACT: The cost of this project has been reduced drastically by focusing on
the high lead level areas only, through the use of Ruritan Club volunteers, and in house
'~
staff that will do the repainting after the lead paint is removed. The cost to replace the
windows and scrape and remove lead paint will be approximately $27,000. The Parks,
Recreation, and Tourism Department has $15,000 of the funding required and requests an
additional $12,000 from the Board Contingency Fund to cover the balance.
The facility requires additional upgrades and improvements but these needs will be
addressed through the CIP and/or phased in over the next couple of years.
ALTERNATIVES:
1. Proceed with the lead-based paint abatement to reopen the entire Catawba
Community Center as quickly as possible for public use. Cost: $27,000.
2. Only reopen the downstairs for public use. We will need to scrape and
encapsulate the downstairs areas and the detached garage. Cost: $15,000.
3. Do not proceed with the abatement, which will require the center to remain closed
to the public. Cost: $0.00
STAFF RECOMMENDATION: Staff recommends alternative # 1 and requests that the
Board of Supervisors appropriate $12,000 from the Board Contingency Fund for the lead
paint abatement. The Parks, Recreation, & Tourism Department will cover any costs over
this appropriation from current year funds.
Respectfully submitted,
Approved by,
Deborah H. Pitts Elmer C. H ge
Assistant Director of Recreation County Administrator
---------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by:Jos~h B. Church to appropriate Church _ x
Denied () $12 000 from Board Contingency Fund Flora - x
Received () McNamara- x
Referred () Minnix - x
To () Nickens - x -
cc: File
Deborah H. Pitts, Assistant Director of Recreation
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
E-/
Catawba Community Center
Facility Use
April 1, 2001 through December 30, 2001
(Not currently accepting future reservations)
The Parks, Recreation, and Tourism Department took over the scheduling of the center on April 1, 2001. At
that time the Ruritans provided a calendar, which included all reservations scheduled by the Ruritans.
These groups are allowed to have their function at no cost based on the agreement with the Ruritans. All
new reservations, placed through the Parks, Recreation, and Tourism Department are charged the following
fee (except the Ruritan and Community Partner organizations which will not be charged):
• Picnic Shelter and kitchen......$25 151 hour/$10 each additional hour
Second Floor Classrooms......$25 1S1 hour/$10 each additional hour
Picnic Shelter Only ..............$25 for half day either loam-3pm or 4pm-9pm
$50 for a full day, which is loam-9pm
• 88 reservations booking 224 dates
• 12 rentals were charged fees resulting in revenue of $555
• Over 1000 people in attendance
• Catawba organizations using the center are the:
o Catawba Community Club
o Church of God
o First Baptist Church
o Girl Scouts
o Catawba Ruritan Club
• Private groups reserved the center for:
o Appalachian Bike Club Race
o Penn State SWVA
o Family Reunions
o Apple Butter Boiling
o Wedding Anniversary, Rehearsals, and Ceremonies
o Baby Showers
o Birthday Parties
o Mother's Day Dinner
o Class Reunion
o Christmas Gathering
o Easter Sun Rise Service
• Roanoke County Parks, Recreation, and Tourism Department has scheduled seven community and
youth programs at the center.
• Virginia Tech Extension Service has scheduled one agricultural program at the center.
• The center houses an under-utilized community "honor-based" library, which is currently being
removed.
~`~
Roanoke County Parks, Recreation, & Tourism
And Catawba Valley Ruritan Club
Memorandum of Understanding
December 19, 2001
HISTORY:
The Catawba Community Center is owned by Roanoke County and is operated and managed through a
volunteer agreement between the County and the Catawba Valley Ruritan Club. Under this agreement, the
Club agrees to maintain basic janitorial services and to supervise scheduled use of the facility for
community organizations and citizens. The County is responsible for utility costs and any maintenance and
repairs of the building and grounds.
During recent routine maintenance and fire safety inspections of the Catawba Center, Roanoke County staff
found large pieces of paint flaking from the ceiling, woodwork, and walls. The paint was tested with the
results indicating that the paint contained high levels of lead and had become friable which raised concerns
about the safety of citizens using the facility. As a result of these tests, on September 18, 2001 the County
issued a notice to close the building to the public until the danger and remedies could be assessed properly
and plans of action developed to control or remove the problem.
Roanoke County General Services and the Parks, Recreation, and Tourism Department have been working
with a consultant to do a complete building assessment, a review of the laboratory results, and to develop a
recommendation for resolving the lead paint problem at the center. The first part of this assessment has
been completed and we are waiting to receive the recommendations and associated costs for correcting the
problems. A Virginia Licensed Lead Inspector/Risk Assessor reviewed the laboratory results and has
informed the County that:
Based on testing data, it would be appropriate to assume that the interior and exterior wood trim
paint has some lead content. This would include the windows, trim, doors, frames and the
detached garage. He recommends that the loose paint be removed and disposed of properly and
the wood trim repainted. Additional considerations include replacing the old windows and
covering the garage with vinyl siding.
Asbestos containing materials are suspected in the floor tiles and the boiler room pipe insulation.
Since these materials are not being disturbed they can remain in place and be monitored. These
materials could be removed with the appropriate procedures in the future when further renovation
is accomplished.
While the lead-based paint, in its deteriorated state, does present a hazard it has been determined
that most of the samples were below the HUD guidelines with the exception of:
o The outside window paint (paint chips)
o The detached garage (paint chips)
o Room 2 upstairs on the window sill, radiator, and under the windows (dust wipes)
AGREEMENT:
Because of these findings and because the Ruritans requested access to the building, the County will reopen
the Catawba Community Center to the Catawba Valley Ruritan Club under the following conditions:
Roanoke County will open the Catawba Community Center on December 19, 2001 for limited use
by the Catawba Valley Ruritan Club only.
The center will not be opened to the public until the required maintenance is completed. Roanoke
County will need flexibility to reschedule any use of the building when contractors need access to
complete their work
Roanoke County will need the assistance the club has offered to correct the problems in the
facility.
• The Catawba Valley Ruritan Club realizes that Roanoke County will need to reschedule or
prohibit the club's use of the building to complete the required maintenance.
• Use of the building will be limited to the downstairs only and the upstairs gates shall remain
locked. Access to the second floor will only be allowed to complete preparations for the
maintenance of the building.
• All stored items in the boiler room need to be moved to the garage and access to this area
restricted except to maintain the boilers and water systems.
• Cloth window treatments need to be removed unless they are verified as fire retardant material.
Vinyl blinds are acceptable and can remain in the building.
• Volunteers may not scrape or remove the lead paint materials. Contractors or Roanoke County will
conduct this work. However, volunteers may assist in removal of furniture and equipment and in
deep cleaning of the facility to prepare it for the painting.
• Roanoke County will need a key to the detached garage to make repairs to windows and to prepare
it for painting or siding.
• The Catawba Valley Ruritan Club and Roanoke County realize that the Catawba Center does
contain lead-based paint in the public areas, asbestos in the boiler room, and asbestos floor tiles
and will educate its members and staff about the proper cleaning and maintenance required to
maintain the areas for safe use by citizens.
• The Catawba Valley Ruritan Club assumes any and all risks due to the lead-based paint and
asbestos hazards arising from their use of the building until the building is re-opened for public
use.
Accepted and Approved by: (THIS AGREEMENT WAS SIGNED BY BOTH PARTIES ON
DECEMBER 21, 2001)
Date
date
Deborah H. Pitts Sherrill Smith
Assistant Director of Recreation President
Roanoke County Parks, Recreation, & Tourism Catawba Valley Ruritan Club
C: Pete Haislip, Director Parks, Recreation, & Tourism
Anne Marie Green, Director General Services
John Patten, Facilities Manager
Mark Courtright, Assistant Director Parks
Paul Mahoney, County Attorney
John Wiley, Environmental Manager
4.
A-021202-2
ACTION NO.
ITEM NUMBER ~ _ '~"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Request to Accept $224,000 in Federal Funds to the
Department of Social Services.
COUNTY ADMINISTRATOR'S COMMENTS:
4
BACKGROUND: Virginia now participates in the Federal Title IV-E Revenue
Maximization initiative which allows local governments to secure additional Federal
funding for local dollars spent on services and administrative costs associated with pre-
placement prevention for children (services provided with local dollars which are
designed to prevent out of home placement, mainly foster care). These reimbursement
funds must be reinvested into human service programs within the locality and cannot
supplant existing funding or be redirected for non-services use.
Roanoke County received the initial reimbursement of $55,790 in December 2000.
These funds were used to employ a financial analyst (focus on management of funds,
verification and submission of claims, and exploring additional revenue streams) and
two social workers (one to focus on family violence prevention, intervention and case
management, and one to focus on day to day management and service delivery for
cases from the Family Assessment and Planning Team, and preventive and non-
custodial foster care).
SUMMARY OF INFORMATION: The County has qualified for an additional $224,000
Federal Title IV-E Pass Through funds. The reimbursement period is from 10/1/00 to
6/30/02 The Department of Social Services cannot access these State funds until the
County has appropriated the same. The Board of Supervisors is requested to
appropriate $224,000 to the Social Services budget and to appropriate the related
revenues from the State.
1
~--
...
V
FISCAL IMPACT: No fiscal impact; 100% Federal reimbursement funds
STAFF RECOMMENDATION: Staff recommends appropriation of $224,000 to the
01/02 Social Services budget for the Federal Title IV-E Revenue Maximization Project.
Respectfully submitted,
Betty R. McCrary, Ph.D.
Director of Social Services
Approved by,
~~~~ "',
c~,~~~
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to accept and Church - x -
Denied () appropriate $224,000 Flora _ x
Received () McNamara- x
Referred () Minnix - x
To () Nickens - x -
cc: File
Betty McCrary, Director, Social Services
Danial Morris, Director, Finance
Brent Robertson, Budget
John Chambliss, Assistant Administrator
Deborah Harris, Finance
2
A-021202-3
ACTION NO.
ITEM NUMBER ~-`-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Acceptance of Grant Funds for reimbursement of Wellness
and Fitness equipment to the Fire & Rescue Department.
COUNTY ADMINISTRATOR'S COMMENTS:
f
BACKGROUND:
Special equipment is required for personnel to maintain a heightened physical
condition that will enable personnel to meet the challenging demands of their job
and reduce the risk of injury. The grant funding will allow for the reimbursement
of expenses incurred to create a permanent exercise area that is specifically
designed for the activities of the fire and rescue service and will be located at the
Regional Training Center.
SUMMARY OF INFORMATION:
The Federal Emergency Management Agency awarded the Fire and Rescue
Department a 70% grant ($28,000) to purchase physical fitness equipment. The
Assistance to Firefighters Grant Program is designed to provide departments
with assistance in reaching goals in specific areas that might otherwise be
unattainable. Appropriation of these funds to the Fire and Rescue department
budget will reimburse the department for 70% of the total expense of $40,000
that is required to create this physical training site.
FISCAL IMPACT:
The Department has budgeted funds to cover the $12,000 that the grant
requires.
~. .
STAFF RECOMMENDATION:
~'-3
Staff recommends the allocation of the reimbursement funds in the amount of
$28,000.00 to the Fire and Rescue Department's budget.
Submitted by, Approved by,
Richard E. Burch, Jr. Elmer C. Hodge
Chief, Fire and Rescue County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harr C. Nickens to appropriate Church _ x _
Denied () $28 000 Flora _ x
Received () McNamara- x _
Referred () Minnix _ x
To () Nickens _ x
cc: File
Richard E. Burch, Jr, Chief, Fire & Rescue
Dania) Morris, Director, Finance
ACTION NO.
ITEM NO. ~- ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: First Reading: Petition of the Roanoke County Planning Commission
to Rewrite the Roanoke County Subdivision Ordinance.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
At the request of the Planning Commission, staff has reviewed and rewritten the
Roanoke County Subdivision Ordinance. The existing ordinance has become dated
since there have been significant changes to the supporting ordinances including the
zoning ordinance. Staff has developed a more comprehensive ordinance that will be
more user friendly and allow for electronic technology for subdivision plat submittals to
the county.
Professionals from the engineering and surveying community, county departments,
state agencies as well as the Roanoke Regional Homebuilders Association have been
involved in the rewrite process and have offered significant contributions for the rewrite.
The Board of Supervisors held a work session on the draft ordinance on January 8,
2002. The Planning Commission also held a work session and held a Public Hearing on
February 5, 2002.
STAFF RECOMMENDATION:
Staff recommends as follows: Hold First Reading on February 12, 2002.
~_/
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
ORDINANCE REPEALING APPENDIX B. SUBDIVISIONS. IN ITS
ENTIRETY AND ADOPTING CHAPTER 29. SUBDIVISIONS. OF THE
ROANOKE COUNTY CODE
WHEREAS, upon the request of the Roanoke County Planning Commission a complete
rewrite and revision of Roanoke County's Subdivision Ordinance is appropriate and necessary due
to significant changes in the enabling legislation of the Commonwealth of Virginia and
complimentary development ordinances of the Roanoke County Board of Supervisors; and
WHEREAS, this ordinance has been developed with significant contributions from the
professional engineering and surveying community, State agencies, and the Roanoke Regional
Homebuilders' Association; and
WHEREAS, this ordinance enhances customer service through the use of current
technology for electronic submittals; and
WHEREAS, the Planning Commission held a public hearing on this ordinance on February
5, 2002; and the Board of Supervisors held the first reading of this ordinance on February 12, 2002,
and held the second reading and public hearing on February 26, 2002; public notice having been
given as required by law; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Appendix B. Subdivisions of the Roanoke County Code be, and hereby is,
repealed in its entirety.
2. That Chapter 29. Subdivisions as set out below be, and hereby is adopted in its
entirety.
~-/
~. That this ordinance shall be in full force and effect from and after its adoption. A
certified copy of this ordinance shall be maintained and on file in the office of the Clerk to the
Board of Supervisors of Roanoke County and a certified copy shall be filed in the Clerk's Office of
the Circuit Court of Roanoke County, Virginia.
'~ Draft for Planning Commission Public Hearing
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Roanoke County
Subdivision Ordinance
2002
~ Draft for Planning Commission Public Hearing
1/30/02 ~ /
Subdivision Ordinance
from Chapter 29 of the Roanoke County Code
Table of Contents
Article I. Title and Purpose
Section 29-1 Division 1. In General Page # 4
29-1.1 Title 4
29-1.2 Purpose 4
29-1.3 Jurisdiction and applicability of chapter 4
29-1.4 Relationship to zoning ordinance 5
Article II. Administration
Section 29-2 Division 1. In General 5
29-2.1 Agent 5
29-2.2 Regulations 5
29-2.3 Authority and process to grant a waiver or variation of the subdivision 6
ordinance
29.2.4 Appeal of Decision of Commission 6
Article III. Definitions
Section 29-3 Division 1. Definitions
Article IV. Plat Submissions
Section 29-4 Division 1. In General 9
29-4.1 Submission of subdivision plat to agent 9
29-4.2 Minor Subdivision 10
29-4.3 Major Subdivision 10
29-4.4 Family Exempt Subdivision 10
29-4.5 Series of minor subdivision plats 10
29-4.6 Changing subdivision plats after approval 10
29-5 Division 2. Concept and Preliminary Plats 10
29-5.1 Process of review -Concept plat review 10
29-5.2 Concept sketch standards 10
29-5.3 Process of Review -Preliminary/Final Plat Review 11
29-5.4 Size, information, and requirements for apreliminary/final plat 12
29-5.5 Term of validity of preliminary plat 13
29-5.6 Appeal of failure to act on preliminary plat 14
29-5.7 Appeal of disapproval of preliminary plat 14
29-6 Division 3. Final Plats 14
29-6.1 Deadline for filing final subdivision plat for major subdivisions 14
29-6.2 Final plat documents submitted prior to approval 14
29-6.3 Disapproval of final plat 14
29-6.4 Effect of approval on final plat 15
29-6.5 Recordation in phases 15
29-6.6 Effect of recordation of approved plat 15
29-6.7 Appeal of failure to act on final plat 16
29-6.8 Appeal of disapproval of final plat 16
29-7 - 29-9 Reserved 16
2
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Article V. Standards
Section 29-10 Division 1. General Requirements 16
29-11 Division 2. Street Requirements 16
29-12 Division 3. Stormwater Management Requirements 17
29-13 - 29-15 Reserved 17
Article VI. Replats and Vacations
Section 29-16 Division 1. Replats 17
29-16.1 Relocation or vacation of boundary lines 17
29-17 Division 2. Vacations 18
29-17.1 Vacation of plat before sale of lot therein by the owners; 18
ordinance of vacation
29-17.2 Vacation of plat after sale of lot; ordinance of vacation 18
29-17.3 Effect of vacation of plat after lot has been sold 18
29-18 - 29-20 Reserved 18
Article VII. Ordinance Adoption and Amendments
Section 29-21 Division 1. Adoption 18
29-22 Division 2. Amendments 18
29-23 - 29-25 Reserved 18
3
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ARTICLE I. TITLE AND PURPOSE
29-1 DIVISION 1. IN GENERAL
29-1.1 Title
This ordinance shall be known and cited as the "Subdivision Ordinance of the County of Roanoke,
Virginia," or the "Subdivision Ordinance," "this Ordinance," or "this Chapter." The provisions of this ordinance
shall apply to all property within the County of Roanoke, Virginia, including any property within the County that
may be assessed in an adjoining jurisdiction and excluding any property within the incorporated Town of Vinton,
Virginia.
29-1.2 Purpose
The purpose of this ordinance is to establish procedures and regulations for the subdivision of land within the
limits of the County, and to accomplish the objectives listed below:
(a) To achieve the orderly development of land through reasonable standards of design and procedures for
subdivision and resubdivision of land; and ensure proper legal description.
(b) To protect and provide for the public health, safety and general welfare.
(c) To guide future growth and development in accordance with the policies of the comprehensive plan,
applicable zoning regulations and other adopted policy documents of the County.
(d) To coordinate proposed public facilities and streets in new subdivisions with existing public services in a
manner that minimizes adverse effects on adjacent or nearby neighborhoods.
(e) To reduce and prevent water pollution and flooding.
(f) To ensure appropriate development with regard to natural resources and open space, which will
contribute to the beauty of the community and value of the land
29-1.3 Jurisdiction and applicability of chapter
(a) This chapter shall constitute the comprehensive regulations governing any and all subdivisions of land
located within the County occurring on or after the effective date of this ordinance. No land may be
subdivided using any legal description other than with reference to a plat approved by the subdivision
agent in accordance with this chapter.
(b) No existing subdivision shall be modified except with the agent's approval in accordance with this and
other applicable ordinances of the County.
(c) The provisions of this chapter shall not apply to any subdivision for which a currently effective preliminary
plat was approved on or before the effective date of this chapter. These subdivision plats shall be
reviewed and acted on under the applicable prior subdivision ordinance. Any subdivision for which a
preliminary or final plat has received written approval prior to the effective date of this chapter and for
which a final plat for the subdivision or a section thereof is recorded within six (6) months of the date of
such approval, may be developed in accordance with the subdivision ordinance in effect on the date of
such approval.
(d) This ordinance shall govern ail residential and nonresidential subdivisions.
(e) Any reference to this ordinance includes all ordinances amending it.
4
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29-1.4 Relationship to zoning ordinance
The zoning ordinance and zoning map shall control the type and intensity of use of all property within the
County. Particular reference is made in the zoning ordinance to the minimum lot sizes, setback requirements,
road frontage and use restrictions for all zoning districts; the zoning ordinance shall be controlling as to all
such matters.
ARTICLE II. ADMINISTRATION
29-2 DIVISION 1. IN GENERAL
29-2.1 Agent
(a) The Director of Community Development is hereby appointed by the Board to be the County's
Subdivision Agent to administer and enforce this ordinance. The Board may appoint, or revoke
appointments of, such additional individuals, as it may deem appropriate to serve as a subdivision agent.
The agent's approval, disapproval, or other action shall be that of the governing body.
(b) The agent shall exercise authority to review, approve and disapprove the concept, preliminary, and final
plats for the subdivision of land within the portions of the County as stated in the title of this chapter.
(c) The agent may call for opinions or decisions, either oral or written, from other departments or agencies in
considering details of any submitted plat.
(d) The agent may establish any reasonable administrative procedures deemed necessary for the proper
administration of this ordinance.
29-2.2 Regulations
(a) No person shall subdivide any tract of land that is located within the jurisdiction of the County except in
conformity with the provisions of this ordinance and any other applicable County ordinances.
(b) No person shall subdivide land without making and recording a plat of such subdivision and without fully
complying with the provisions of this subdivision ordinance and of general law.
(c) No such plat of any subdivision shall be recorded unless or until it shall have been submitted to and
approved by the agent.
(d) No person shall sell or transfer any land of a subdivision before a plat has been approved and recorded
as provided herein unless such subdivision was lawfully created before the adoption of this ordinance or
any predecessor subdivision ordinance. Nothing herein shall be construed as preventing the passage of
title to property that has not been legally subdivided.
(e) Any person violating the foregoing provisions of this section shall be subject to a fine of not more than five
hundred dollars ($500.00) for each lot or parcel of land so subdivided, transferred or sold; and the
description of such lot or parcel by metes and bounds in the instrument of transfer or other document
used in the process of selling or transferring shall not exempt the transaction from such penalties or from
the remedies herein provided.
(f) The agent and County attorney, or his designee, may take such other legal action as may be necessary
to enforce the provisions of this ordinance, including suit for injunction, for abatement or restraining order
or other appropriate proceeding.
(g) The agent, before finally approving any subdivision plat, may personally inspect the proposed subdivision
on the ground. Upon approving such final subdivision plat, the agent shall clearly endorse his approval
thereon.
State law reference - Va. Code § 15.2-2254
Draft for Planning Commission Public Hearing
1/30/02
~~
29-2.3 Authority and process to grant a waiver or variation of the subdivision ordinance
(a) In cases of unusual situations or where strict adherence to the general regulations in this ordinance would
result in a substantial injustice or hardship to the applicant, the Commission may vary or waive any of the
County standards in this ordinance, under the terms, procedures, and conditions established in this
section. A variation or waiver may be permitted if, in the opinion of the Commission, exceptional
topographic conditions or other extraordinary or unusual conditions necessitate such. No waiver shall be
granted which would be illegal, in contravention of any mandatory provisions of state or federal laws or
regulations, or prejudicial to the health and safety of County citizens.
(b) If a violation or error that is not in accordance with the approved standards is noted during the plat review
process, the applicant will be notified through the normal review procedure. The applicant shall submit
any request for a variation or waiver, in writing, within sixty (60) days of the date of such notification. If
the applicant requests a waiver or variance, the review process will cease until the waiver process is
finalized.
(c) The applicant shall submit to the agent, with the appropriate application fee, a written request for a
variation or waiver of a requirement, stating the requested relief and the reasons the request should be
granted. The applicant shall examine and submit to the agent alternative methods to attempt to comply
with the intent of that requirement. Any supportive drawings, maps, plans, or other information necessary
to review the request must be submitted to the agent. The agent will transmit the application with the
supporting documentation to the Commission for review which will take action on a waiver request, or an
alternative method provided in lieu of strict compliance, at the next regularly scheduled Commission
hearing date, or as soon thereafter as all notice and other requirements may be complied with herein.
(d) Notice of the Commission hearing shall be given by publication and by mailing as set forth in Section
15.2-2204 of the Code of Virginia (1950, as amended). The costs for notice shall be the responsibility of
the applicant.
(e) The Commission shall preserve and record the application and the basis for granting or denying any
request. The Commission may grant the variation or waiver with such additional or alternative conditions
as it may deem appropriate.
29-2.4 Appeal of Decision of Commission
(a) A decision of the Commission on a waiver or variation request may be appealed to the Board of
Supervisors by either the applicant or the agent. Written notice of the appeal must be filed with the
County Administrator within thirty days of the decision by the Commission.
(b) Consideration of the appeal shall be placed on the Board agenda for consideration and public hearing as
soon thereafter as all notice and other requirements herein may be complied with, but in no event later
than sixty (60) days from date the notice of appeal was filed. Notice of the public hearing shall be given
by publication and by mailing as set forth in Section 15.2-2204 of the Code of Virginia (1950, as
amended). The costs for notice shall be the responsibility of the party appealing the Commission
decision.
(c) The County Administrator shall transmit to the Board the applicant's request, together with all supporting
documentation, from the records of the Commission and any additional pertinent information and
documentation that may be available for consideration at the hearing.
(d) The Board shall make and record its decision in accordance with the criteria set forth in §29-2.3 of this
chapter. Approval of the applicant's request for a waiver or variation shall be by majority vote of the Board
members present at the hearing and the Board may impose such additional or alternative conditions, as it
may deem appropriate.
6
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ARTICLE III. DEFINITIONS
29-3 DIVISION 1. DEFINITIONS
For the purposes of this ordinance, the words and phrases listed below in this section shall have the meaning
described. Where terms are not defined, they shall have their ordinarily accepted meaning, or such as the
context may imply.
Agent: A duly authorized representative of the Planning Commission appointed by the Board of Supervisors
to serve as its agent to administer and enforce the subdivision ordinance. Also, Subdivision Agent.
Alley: An open way that affords a service (i.e., garbage collection, delivery, mail) means of access to an
abutting property, but is not maintained by any local, state or federal government.
Applicant: A person who has submitted a plat and/or plans to the County for the purpose of obtaining
approval of a subdivision of property and/or a development.
Building Envelope: That area within which the principal structure may be located on a property in compliance
with all minimum setback requirements of the zoning ordinance.
Chapter. The Subdivision Ordinance of the County of Roanoke, Virginia.
Clerk's Office: Clerk's Office of the Circuit Court for the County of Roanoke, Virginia.
Commission: The Planning Commission of the County of Roanoke, Virginia.
County: The County of Roanoke, Virginia.
Conservation Parcel: A parcel that has been dedicated to a land trust, homeowners, condominium, or similar
association, government agency or other entity through an easement or other transfer of ownership, and set
aside in perpetuity as open space.
Department of Transportation Standards of Virginia: The "Subdivision Street Requirements," Virginia
Department of Highways and Transportation (1996); "Road and Bridge Standards," Vols. I and II, Virginia
Department of Highways and Transportation (1994); and comparable or later revisions of these works.
Developer. Any person or legal entity proposing to undertake the construction of buildings or other structures,
or the development of land upon or within a subdivision or any portion thereof.
Development: A tract of land developed or to be developed as a unit under single ownership or unified control
that is to be used for any business or industrial purpose or is to contain five (5) or more residential dwelling
units. The term "development" shall not be construed to include any property that will be principally devoted to
agricultural production.
Driveway: A private road giving access from a public way to a building on abutting grounds.
Easement: A right expressed in recorded writing, given by the owner of land to another party of specific
limited use of that land (i.e., access, pedestrian, greenway, drainage, water, sewer, public utility).
Family, Immediate -Any person who is a natural or legally defined offspring, spouse, sibling, grandchild,
grandparent, or parent of the owner. This definition shall automatically include any mandatory family member
as defined in the Code of Virginia (1950, as amended), and shall not automatically include any elective family
members as allowed in the Code of Virginia (1950, as amended).
State law reference - Va. Code § 15.2-2244
Governing body: The Board of Supervisors of the County of Roanoke, Virginia.
7
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Health Official -The term "health official" shall mean the legally designated health authority of the state board
of health for the county or his authorized representative. Such definition shall also apply to the term "health
director," "director of public health," "health officer" or any other term of similar import.
Official Property Identification Maps: The series of tax appraisal maps utilized by the Office of Real Estate
Valuation for tax assessment purposes.
Parcel: A piece of land shown with a separate identification on the official property identification maps. Also,
interchangeable with "lot," "tract," "plot," or other words defined as a piece of land.
Person: Any individual, firm, corporation, partnership, joint venture, public or private corporation, association
of persons, body politic, trust, estate, or other legal entity, or any agent of any of the foregoing.
Plat: A survey prepared and sealed by a professional engineer or land surveyor licensed by the State of
Virginia showing thereon a subdivision of land.
Plat, Concept: A general drawing depicting a subdivision submitted to the agent by the subdivider before an
official preliminary submission.
Plat, Final: The plat of a proposed subdivision of land that has been preliminarily approved and signed by the
agent as a preliminary plat, subsequently recorded or to be recorded with the Clerk's Office.
Plat, Preliminary: A survey drawing of a proposed subdivision submitted for the purpose of obtaining
provisional approval prior to the submittal of a final plat.
Privafe Street: A vehicular way owned, operated, provided and maintained by an individual, developer,
homeowners association or any other entity other than a local, state or federal government.
Public Improvement: Any drainage structure, water and sewer system, storm water management area, or
street for which the County or State may ultimately assume the responsibility for maintenance and operation,
or which may effect an improvement for which local or state government responsibility is established.
Public Street: A vehicular way owned, operated, provided and maintained by a local, state or federal
government. The term "street" shall also include any suffixes used in the County's E-911 maintenance list.
Resubdivision: Any adjustment or vacation of a boundary line or lines within a subdivision in accordance with
the terms of this chapter.
Right-of--way: A legally established area or strip of land on which an irrevocable public right of passage has
been or is to be recorded, and which may be occupied or intended to be occupied by a street, utility service,
water main, sanitary or storm sewer main, or other similar use.
Site Plan: A schematic drawing of a proposed development or a subdivision including all covenants, grants or
easements and other conditions relating to use, location and bulk of buildings, density of development,
common open space, public facilities and such information as may be required by the County's Land
Development Procedures or this Ordinance. Also, Plan.
Street: An area of travel used for the purpose of access and conveying vehicular traffic. It may also serve in
part as a way for pedestrian or bicycle traffic. Also known as highway, avenue, boulevard, road, lane, alley,
or any public way.
Subdivider. Any person, including an owner or developer, or his assignee or successor in interest,
commencing, or required by law to commence, proceedings under this chapter to effect a subdivision of land
hereunder for himself or for another.
' ~ Draft` for Planning Commission Public Hearing
1/30/02
/'- " /
Subdivision: The division of a parcel of land into two (2) or more parcels of any size by the establishment of
new boundary lines or by the adjustment, relocation, or vacation of existing boundary lines, for the purpose,
whether immediate or future, of transfer of ownership or building development. A subdivision includes all
changes in street or lot lines, and any portion of any such subdivision previously recorded in which building
development or street creation occurs, or is required, subsequent to such recordation. The transfer of
ownership of land to the Commonwealth of Virginia or a political subdivision thereof and the division of lands
by court order or decree shall not be deemed a subdivision as otherwise herein defined.
Subdivision Agent: A duly authorized representative of the Planning Commission appointed by the Board of
Supervisors to serve as its agent to administer and enforce the subdivision ordinance. Also, "agent."
Subdivision, Major. A subdivision of five (5) or more lots.
Subdivision, Minor. A subdivision of four (4) or fewer lots.
Survey, ALTA/ACSM (American Land Title Association/American Congress on Surveying & Mapping): A plat
generally prepared for lending institutions showing an as-built survey and includes an easement guarantee
and title report. This type of plat does not require the approval of the agent.
Survey, Boundary: A plat delineating the form, extent and position of a parcel of land. This type of plat does
not require the approval of the agent.
Vacation of Recorded Plat: The nullification of a previously recorded plat, or portion thereof, before or after
the sale of any lot created therein.
VDOT: The Virginia Department of Transportation
Waiver: An exemption from or variation of the terms of this subdivision ordinance.
ARTICLE IV. PLAT SUBMISSIONS
29-4 DIVISION 1. IN GENERAL
29-4.1 Submission of subdivision plat to agent
(a) Whenever a subdivision is proposed to be made and before any conveyance of the subdivision as a
whole or any part thereof is made, the owner or proprietor of a proposed subdivision, or his duly
authorized representative, shall file a plat of the proposed subdivision with the agent for approval. The
plat and all procedures relating thereto shall in all respects be in full compliance with the provisions of this
chapter and all applicable laws and ordinances affecting or regulating the subdivision of land, the use
thereof, and the erection of buildings or structures thereon.
(b) All subdivision plats require the review and approval of the agent with the exception of those that show
boundary or ALTA/ACSM surveys or those that show parcels meeting certain criteria such as utility and
conservation lots. The agent must approve any exemption. The following note shall be placed on these
plats: "This plat does not constitute a subdivision under the current Roanoke County Subdivision and/or
Zoning Ordinances."
(c) When the land proposed to be subdivided lies partly within the County and partly within an adjoining
locality, the subdivision plat shall be submitted, reviewed and approved by the planning commission or
other designated agent of each locality wherein the land is located.
(d) Any change in a recorded subdivision plat that modifies, creates, or adjusts boundary lines in any manner
and under the requirements provided herein constitutes a subdivision. This section applies to any
subdivision plat of record, whether or not recorded before the adoption of a subdivision ordinance. Where
a street, alley, easement for public passage, or other public area or easement laid out or described in
such plat is affected, the plat, or pertinent part thereof, shall be vacated before resubdivision.
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29-4.2 Minor subdivision
An applicant for a subdivision creating four or fewer lots shall submit a preliminary plat to the agent for review.
After the approval of the preliminary plat, the applicant shall submit a final plat to the agent for review and
approval.
29-4.3 Major subdivision
An applicant for a subdivision creating five or more lots shall submit a preliminary plat and a site plan that
shows the proposal for a development or a subdivision including all covenants, grants or easements and
other conditions relating to use, location and bulk of buildings, density of development, common open space,
public facilities and such other information as required by the subdivision ordinance to which the proposed
development or subdivision is subject. After the approval of the preliminary plat and plan, the applicant shall
submit a final plat and plan to the agent for review and approval.
29-4.4 Family Exempt Subdivision
An applicant for a subdivision to create a parcel for the purpose of sale or gift to a member of the immediate
family shall submit a preliminary plat to the agent for review. Specific requirements are set out in this
ordinance and must be followed to obtain final plat approval.
The subdivider must subdivide his real estate for purposes consistent with the objective of enhancing the
values society places upon the disposition of family estates between living persons free of government
regulation, such as keeping the family estate within the immediate family, and passing real property interests
from one living family member to another, rather than for the purpose of short-term investment. The
subdivider/grantor and the grantee must complete affidavits swearing and affirming that the proposed family
subdivision is not for the purpose of circumventing the requirements of this ordinance and must have a
proposed deed prepared and presented to the agent before final plat approval can be obtained.
29-4.5 Series of minor subdivision plats
The agent may determine that a series of minor subdivision plats submitted during atwo-year period
constitutes a major subdivision if the series of plats relates to the same parcel or parcels. Should the series
of plats require any physical improvements including, but not limited to, storm water management, public road
improvements, or the extension of public water and/or sewer, the agent may determine that the series of plats
in fact constitutes a major subdivision. If so, he shall require the subdivider to follow the process for the
review of major subdivision plats.
29-4.6 Changing subdivision plats after approval
No change, erasure or revision shall be made on any preliminary or final plat of a subdivision, after approval
by the agent, unless the agent has granted authorization for such change. In no case shall the agent approve
a revision of a previously approved plat unless it is clearly marked as a revised plat and includes the date of
and reason for the revision.
29-5 DIVISION 2. CONCEPT AND PRELIMINARY PLATS
29-5.1 Process of review -Concept plat review
The applicant may schedule a conference with the agent to review a concept sketch for a proposed
subdivision, in order to determine whether the sketch generally meets the requirements of the Zoning and
Subdivision Ordinances, and to identify any concerns or issues raised by the proposed subdivision. The
agent's comments on the sketch shall be informal, and shall not constitute a formal preliminary approval or
disapproval of the subdivision plat.
29-5.2 Concept sketch standards
The concept sketch shall conform to the following guidelines:
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(a) Include the name, location, dimensions of all streets entering the property, adjacent to the property or
terminating at the boundary of the property to be subdivided;
(b) Show the approximate location of natural features, such as slopes with approximate gradients,
watercourses;
(c) Include approximate dimensions of existing and proposed property lines;
(d) Show existing utilities and easements.
29-5.3 Process of Review -Preliminary/Final Plat Review
(a) A preliminary plat accepted for review and accompanied by the subdivision review fee shall be deemed
officially submitted to the County. Plats may be submitted digitally in accordance with County regulations.
(b) The agent is authorized to review the preliminary plat for conformity with County and State ordinances.
The agent shall complete action on a preliminary plat within sixty (60) days of submission. In the event
that approval of a feature or features of a preliminary plat by a state agency is necessary, the agent shall
forward the preliminary plat to the appropriate state agency or agencies for review. Requirements for
review, including time limitations, shall be in accordance with the provisions of Section 15.2-2260 of the
Code of Virginia (1950, as amended).
(c) The agent shall address any items required for final plat approval in writing to the applicant.
(d) These items must be addressed within six (6) months of the written notification or the preliminary plat
shall be deemed null and void. Should this occur, a resubmission of the plat will be necessary and
payment of new review fees may be required.
(e) Once the items have been addressed, the applicant shall submit a mylar, vellum, or black line paper copy
of the final plat with original signatures of the owners and land surveyor for the agent's approval
signature.
(f) The statement of consent to subdivision is set forth in the following statement which must be shown on
the plat: "The platting or dedication of the following described land (here insert a correct description of
the land subdivided) is with the free consent and in accordance with the desire of the undersigned
owners, proprietors, and trustees, if any." The statement shall be signed and duly acknowledged before
an officer authorized to take acknowledgement of deeds.
State law reference - Va. Code § 15.2-2264
(g) Every final subdivision plat which is intended for recording shall be prepared by a licensed professional
engineer or land surveyor, who shall endorse upon each plat a certificate signed by him setting forth the
source of title of the owner of the land subdivided and the place of record of the last instrument in the
chain of title. When the plat is of land acquired from more than one source of title, the outlines of the
several tracts shall be indicated upon the plat.
State law reference - Va. Code § 15.2-2262
(h) Once the agent reviews the final plat and finds it to be in conformity with the State and County
ordinances, it must be signed within sixty (60) days after it has been officially submitted or resubmitted for
approval.
(i) The final plat must be recorded in the Clerk's Office within six (6) months of the agent's approval
signature. If the final plat is not recorded within six (6) months, the agent's approval shall be deemed
withdrawn and the final plat shall be null and void.
Q) After recordation, three (3) paper copies of the recorded minor subdivision plat must be returned to the
agent; one Mylar or black line copy of a recorded major subdivision plat must be returned to the agent.
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29-5.4 Size, information, and requirements for apreliminary/final plat
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(a) Each parcel, with the exception of utility, conservation, and parcel created to serve as a private road must
have an appropriate building envelope.
(b) Where public utilities are unavailable, each parcel shall pass a soil evaluation test for the installation of a
septic system with both a primary and a one hundred percent (100%) reserve on-site drain field area and
have a suitable location for a well contained on the lot it serves. The specific regulations governing septic
systems and wells can be found in the Commonwealth of Virginia State Board of Health Sewage
Handling and Disposal Regulations and Private Well Regulations, as amended. Parcels may be
exempted from the soil evaluation and well requirements in special circumstances such as in the creation
of utility, conservation, and parcels created as private roads.
(c) All preliminary plats submitted for final approval shall be eighteen (18) by twenty-four (24) inches and
drawn to a scale no smaller than 1"=100' unless otherwise approved by the agent.
(d) There shall be a reasonable fee charged for the review of a preliminary plat. Such fee schedule shall be
established by resolution of the Board and a copy shall be maintained in the agent's office. The plat
review fee shall be paid prior to final plat approval.
(e) Plat standards shall generally conform to The Library of Virginia Standards and Guidelines for Microfilm,
Plats, Instruments, and Circuit Court Records.
(f) All distances and areas shown on a plat shall refer to measurement in a horizontal plane.
(g) Both the preliminary and final plats shall demonstrate compliance with the requirements of the County of
Roanoke Zoning Ordinance and this chapter. They shall contain the elements as shown in Table 1
below, unless otherwise directed by the agent.
Table 1
Subdivision name.
Name of the subdivider.
Name of the surveyor or engineer.
Surveyor's professional seal signed with a permanent marker.
II owners, trustees, and beneficiaries must sign the plat with a permanent marker; signatures must be acknowledged by a notary public.
If the plat is drawn from record or from a current field survey.
Ori final tax ma numbers and tax ma numbers assi ned to new lots.
II monuments and iron pins.
Deed references.
Date of the plat.
Magisterial district.
legend.
he scale.
Boundary coordinates.
Bearings and distances of all boundaries.
Labeled lots.
creage or area of all new tracts, including common open space, park, or public lands, and the remaining tract.
II adjacent property owners, deed book and page references, lots, blocks, section numbers and the County's tax map numbers.
Identification of graves, objects, or structures marking a place of human burial.
vicinity map with a north arrow.
north arrow that references either true or magnetic meridian.
II existing building structures showing setbacks to nearest property line.
Show and name all natural watercourses.
Note the following on the plat: "This property is/is not located in a special flood hazard area designated as Zone 'X.' This determination is based on
he current FEMA flood insurance rate ma sand has/has not been verified b actual field elevations."
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Show FEMA Map Number or Community Panel Number and FEMA flood hazard zone.
opography map on a suitable scale and contour intervals when required by the agent.
Show a signature and date blank for the agent, Roanoke County Planning Commission.
here applicable, the surveyor must determine whether the natural watercourse(s) adjacent to or on this site drains an upstream area of greater than
100 acres. If so, the surveyor must show the elevation of the 100-year floodplain on each lot and add the following note to the plat: "The watercours
rossing this property drains an upstream area of greater than 100 acres. A detailed flood study must be made and an elevation certificate may be
re uired before an buildin ermits can be issued on this ro ert ."
Show the statement of consent to subdivisions from the State Code of Virginia, 1950 (as amended), and the County of Roanoke Subdivision
Ordinance reference.
Note the following on the plat: "Approval hereof by the Roanoke County Subdivision Agent is for the purposes of ensuring compliance with the
Roanoke County Subdivision Ordinance. Private matters, such as compliance with restrictive covenants or other title requirements, applicable to th
pro erties shown hereon, are not reviewed or a roved with re and to this subdivision or resubdivision."
he general locations of existing drain fields and reserve areas (if applicable), but not proposed drain fields.
note statin the t e of se tics stem bein used i.e., conventional, nonconventional .
note stating "All lots shown on this subdivision plat have been evaluated by the personnel of the Virginia Department of Health and/or an authorized
nsite soil evaluator and have met the criteria as set forth in the Commonwealth of Virginia Sewage Handling and Disposal Regulations entitled 32.1
ode of Vir inia, as amended to date, and each lot or arcel is eli ible for a se tic ermit."
ny non-public means of water service.
ny existing or proposed public utility or other easements and a dedication statement.
ny existing or proposed private utility or other easements and a statement describing which easements serve which lots. If any water meters and/o
ewer lateral connections were set at old roe lines, then rivate easements ma be re uired to rovide service to the newt confi ured lots.
ther important features such as railroad rights-of-way, lakes, greenways, etc.
ccess easements from the public right-of-way to the created tract(s).
II parcels of land designated, or reasonably expected to be required, for future street widening shall be dedicated.
dedication statement for street rights-of-way that will be accepted by the VDOT.
For private access easements, show the following note on each sheet of the plat: "The road serving this lot is private and its maintenance, including
now removal, is not a public responsibility. It shall not be eligible for acceptance into the state secondary system for maintenance until such time a
it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision street
urrent at the time of such request. Any costs required to cause this street to become eligible for addition into the state system shall be provided with
unds other than those administered b the Vir inia De artment of Trans ortation."
he names and VDOT route numbers for all existing, platted, and proposed streets.
idth of existing, platted, and proposed streets indicating a prescriptive easement if one exists.
If applicable, a note stating that "Tax map number _ is to be added and combined with tax map number _ and is not to be used as a separate
buildin lot."
Plats showing Boundary and ALTA/ACSM plats may show the following note on the plat and will not require the signature of the agent: "This surve
oes not constitute a subdivision under the current Roanoke Count Subdivision and/or Zonin Ordinance."
If a proposed subdivision is using the Family Exemption provision, in addition to the above requirements, the
requirements shown in Table 2 must also be included.
Table 2
note stating "Approval of this subdivision is subject to the condition that the parcel subdivided can only be conveyed to a member of the immediate
amity as set forth in Roanoke County's Subdivision Ordinance, as amended, and the Code of Virginia, as amended. Conveyance to any other person
r entity voids approval. This restriction does not apply to subsequent reconveyance."
ffidavits that are available in the Development Review office stating that the family subdivision is for the passing of real property interests from one
anvil member to another, rather than for the ur ose of short-term investment.
copy of the proposed deed(s) from one family member to the other.
description of the family relationship in the consent statement or the following shown and notarized on the plat:
"I, , do hereby certify that is my legal .New tract _is being conveyed to
29-5.5 Term of validity of preliminary plat
The subdivider shall have six (6) months from the date of approval of the preliminary plat within which to file a
final plat meeting all of the submittal requirements established by this chapter for the subdivision or section
thereof. Failure to do so shall make the preliminary plat approval null and void and will require a new
submittal and approval.
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29-5.6 Appeal of failure to act on preliminary plat
If the agent fails to approve or disapprove the preliminary plat within ninety (90) days after it has been
officially submitted for approval, the subdivider, after ten days' written notice to the agent, may petition the
circuit court to enter an order with respect thereto as it deems proper, which may include directing approval of
the plat.
State law reference - Va. Code § 15.2-2260
29-5.7 Appeal of disapproval of preliminary plat
If the agent disapproves a preliminary plat and the subdivider contends that the disapproval was not properly
based on the ordinance applicable thereto, or was arbitrary or capricious, he may appeal to the circuit court of
the County, which court shall hear and determine the case as soon as may be. The appeal must be filed with
the circuit court within sixty (60) days of the written disapproval by the agent.
State law reference - Va. Code § 15.2-2260
29-6 DIVISION 3. FINAL PLATS
29-6.1 Deadline for filing final subdivision plat for major subdivisions
The subdivider shall file with the agent the final plat meeting the standards of this ordinance for all, or for one
or more sections of, the subdivision within six (6) months of the agent's approval of the preliminary plat. For
good cause, and with satisfactory progress in the subdivision process being demonstrated to the agent, the
agent may grant one extension of this period for up to six (6) months.
29-6.2 Final plat documents submitted prior to approval
(a) The final subdivision plat, including the final plat for each phase of a multi-phase development, shall
demonstrate compliance with this chapter, the Zoning Ordinance and other applicable County ordinances.
(b) The agent shall not approve a final plat until any necessary deed of dedication has been submitted and
approved by the County attorney. A deed of dedication is required to convey title to any property,
including parkland and pump station sites, to the County. Where appropriate, the agent shall not approve
a final plat until any required deeds of easement to the County are submitted and approved by the County
attorney. A deed of easement is not required to convey streets, any easement for public utilities, or any
easement for the transmission of stormwater, domestic water or sewage, shown and dedicated, or to be
dedicated by the final plat within the boundaries of the subdivision.
(c) The agent shall not approve a final plat until any necessary subdivision or other performance agreements
have been executed and submitted, together with an approved form of guaranty, promising to construct
all required improvements in a timely manner and in accordance with County specifications, and have
been approved by the County attorney. The Roanoke County Bonding Policy and Section 15.2-2245 of
the Code of Virginia (1950, as amended) are hereby incorporated by reference for the County
requirements pertaining to the guarantee of completion of all public improvements, provisions for the
periodic partial and final releases of performance guarantees, and procedures for enforcement and
collection.
(d) The agent shall receive any payment due for the fabrication and installation of street name and traffic
regulatory signs prior to the approval of the final plat.
29-fi.3 Disapproval of final plat.
In case of disapproval of a final plat, the agent shall notify the subdivider in writing, either by a separate
document or on the plat itself, stating the specific reasons for disapproval, including identification of
deficiencies in the plat by reference to specific duly adopted ordinances, regulations, or policies. The agent
shall provide in general terms such modifications or corrections as will permit approval of the plat, if any.
State law reference - Va. Code § 15.2-2259
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29-6.4 Effect of approval on final plat
(a) Only a final subdivision plat approved by the agent may be recorded in the Clerk's Office. Boundary and
ALTA/ACSM plats do not require the approval of the agent. Upon review, the agent may exempt other
plats, as appropriate.
(b) An approved final plat must be recorded in the Clerk's Office within six (6) months of the date of approval.
However, in any case where construction of facilities to be dedicated for public use has commenced
pursuant to an approved plan or permit, with surety approved by the agent or with surety furnished
pursuant to the Roanoke County Bonding Policy, the time for plat recordation shall be extended to one
year after final approval or to the time limit specified in the surety agreement, whichever is greater.
State law reference - Va. Code § 15.2-2241(8)
(c) In any case where a deed of dedication accompanies the final plat, both the final plat and the deed of
dedication shall be recorded contemporaneously.
(d) The subdivider shall record any required deeds of easement to a homeowner's association
contemporaneously with the final plat.
(e) No permit or other approval authorizing the erection of any building or structure to be located in any
subdivision, a plat of which is required pursuant to the provisions of this ordinance, shall be issued by the
building commissioner until such plat has been admitted to record as provided for in this ordinance.
(f) If the subdivider fails to timely record the final plat, then the approval shall be null and void and the
subdivider shall return the plat to the agent so that it may be so marked.
State law reference - Va. Code § 15.2-2241(8)
29-6.5 Recordation in phases
If a developer records a final plat which may be a section of a subdivision as shown on an approved
preliminary plat and furnishes to the governing body a certified check, cash escrow, bond, or letter of credit in
the amount of the estimated cost of construction of the facilities to be dedicated within said section for public
use and maintained by the locality, the Commonwealth, or other public agency, the developer shall have the
right to record the remaining sections shown on the preliminary plat for a period of five years from the
recordation date of the first section, or for such longer period as the agent may, at the approval, determine to
be reasonable, taking into consideration the size and phasing of the proposed development, subject to the
terms and conditions of this subsection and subject to engineering and construction standards and zoning
requirements in effect at the time that each remaining section is recorded.
State law reference - Va. Code § 15.2-2241
29-6.6 Effect of recordation of approved plat
(a) The recordation of an approved plat shall operate to transfer, in fee simple, to the County the portion of
the premises set apart for streets or other public use, and to transfer to the County any easement
indicated on the plat to create a public right of passage over the land. The recordation of such plat shall
operate to transfer to the County such easement shown on the plat for the conveyance of stormwater,
domestic water and sewage, including the installation and maintenance of any facilities utilized for such
purposes, as the County may require.
(b) When the agent approves, in accordance with this ordinance, a plat or replat of land, then upon the
recording of the plat or replat in the Clerk's Office, all rights-of-way, easements or other interest of the
County in the land included on the plat or replat, except as shown thereon, shall be terminated and
extinguished. However, an interest acquired by the County by condemnation, by purchase for valuable
consideration and evidenced by a separate instrument of record, and streets and/or easements for public
passage shall not be affected thereby, subject to the provisions in Sections 29-17.1 and 29-17.2 of this
ordinance and Sections 15.2-2271 and 15.2-2272 for the vacation of plats.
State law reference - Va. Code § 15.2-2265
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29-6.7 Appeal of failure to act on final plat
~-- -"
If the agent fails to approve or disapprove a final plat within sixty (60) days after it has been officially
submitted for approval, the subdivider, after ten days' written notice to the agent, may petition the circuit court
to decide whether the plat should or should not be approved. The court shall hear the matter and make and
enter an order with respect thereto as it deems proper, which may include directing approval of the plat.
State law reference - Va. Code § 15.2-2259
29-6.8 Appeal of disapproval of final plat
If the agent disapproves a final plat and the subdivider contends that the disapproval was not properly based
on the ordinance applicable thereto, or was arbitrary or capricious, he may appeal to the circuit court within
sixty (60) days of the written disapproval. The court shall hear and determine the case as soon as may be.
State law reference - Va. Code § 15.2-2259
29-7 - 29-9 Reserved
ARTICLE V. STANDARDS
29-10 DIVISION 1. GENERAL REQUIREMENTS
(a) In addition to the requirements established by this ordinance, all subdivision plats shall comply with all
applicable chapters of the County Code, County Zoning Ordinance, County Land Development
Procedures, County Water and Sewer Regulations, County Stormwater Management Ordinance,
Commonwealth of Virginia State Board of Health Regulations, VDOT standards, and any other applicable
federal, state, or local requirements.
(b) Monuments shall be set by the subdivision owner or proprietor or his agent as required by the agent and
shown on the final plat.
29-11 DIVISION 2. STREET REQUIREMENTS
Unless otherwise noted, any reference to "street" in this chapter shall refer to a publicly maintained street.
(a) Right-of-way widths shall be as required by the Virginia Department of Transportation. The setback or
building line shall conform to the requirements of the zoning regulations of the County for the district in
which the subdivision is located.
(b) All newly created dead-end public streets shall terminate in a circular right-of-way with a minimum radius
not less than fifty (50) feet.
(c) As far as practicable, all proposed streets shall be continuous and made to connect with existing streets
without offset.
(d) No new lot shall embrace any portion of a public street.
(e) In general, side lot lines shall be at right angles or radial to street lines.
(f) Reserved strips restricting access to streets, public ways and easements shall not be permitted.
(g) Where practicable, the center lines of all intersecting streets shall meet in a common point and shall
intersect one another as near to a right angle as it is practicable in each case.
(h) Whenever a proposed subdivision abuts a road that is included in the state system of primary highways
as designated by VDOT, an access road extending for the full length of the subdivision along such
highway and providing limited access thereto may be provided at a distance suitable for the appropriate
use of the land between such access road and highway.
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(i) Street names shall be shown on the preliminary and final plats and shall be approved by the agent.
Proposed streets that are in alignment with existing streets shall bear the name of the existing street. In
no case shall the name of the proposed streets duplicate or be similar, literally or phonetically, to existing
street names, regardless of the use of the terms street, avenue, boulevard, driveway, place, lane, court,
or other suffixes approved by the County for E-911. Any street that is a prolongation or approximately a
prolongation of an existing street shall be given the same name. Names of existing streets shall not be
changed except by the approval of the County.
Q) Except as provided in subsection (i) of this section, no street shall be designated by the same name as
that heretofore borne by any other street in the region as determined by the agent, irrespective of the use
of any suffix.
(k) The subdivider shall make a provision for the dedication to the County of Roanoke of proposed street
extensions transferring the fee simple title to land for public streets. These proposed streets shall
conform to the duly adopted standards relating to the street design and construction, established in the
VDOT of Transportation Subdivision Street Requirements and the County's Public Street and Parking
Design Standards and Specifications Manual.
(I) Street name and traffic regulatory signs of a design approved by the County and VDOT, as required, shall
be installed at the owner's expense at all street intersections if deemed necessary by these entities.
(m) Private road subdivisions shall only be permitted in accordance with the zoning ordinance in zoning
districts that permit such subdivisions.
29-12 DIVISION 3. STORMWATER MANAGEMENT REQUIREMENTS
(a) Streets, pedestrian paths, and greenways shall be designed to minimize their potential for increasing and
aggravating the flood level.
(b) A drainage system shall be provided for by means of culverts under roadways, outlet drains, necessary
head walls, easement for drainage through adjacent properties and other structures that are necessary to
provide adequate drainage of both natural and storm water for all streets and adjoining properties.
(c) Land in the floodplain overlay district of the zoning ordinance and land deemed to be topographically
unsuitable because of flooding shall not be platted for residential occupancy or for such other uses that
may increase danger to health, life or property, or cause erosion or flood hazards. Such land within the
subdivision shall be identified on the plat as flood hazard areas.
(d) All developments shall comply with the County Stormwater Management Ordinance.
29-13 - 29-15 Reserved
ARTICLE VI. REPEATS AND VACATIONS
29-16 DIVISION 1. REPEATS
29-16.1 Relocation or vacation of boundary lines
(a) Any subdivision plat recordation or part thereof, having been recorded, may be vacated in accordance
with the provisions of the Code of Virginia (1950, as amended).
(b) The boundary lines of any lot or parcel of land may be relocated or otherwise altered as a part of an
otherwise valid and properly recorded plat of subdivision or resubdivision approved by the agent and
executed by the owner or owners of such land with their free will and consent. This shall not apply to the
relocation or alteration of streets, alleys, easements for public passage, public or other easements or
utility rights-of-way without the express consent of all persons holding any interest therein.
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29-17 DIVISION 2. VACATIONS
29-17.1 Vacation of plat before sale of lot therein by the owners; ordinance of vacation.
Where no lot has been sold or transferred, a recorded plat, or part thereof, may be vacated in accordance
with the provisions of Section 15.2-2271 of the Code of Virginia (1950, as amended).
State law reference - Va. Code § 15.2-2271
29-17.2 Vacation of plat after sale of lot; ordinance of vacation.
In cases where any lot has been sold or transferred, a recorded plat, or part thereof, may be vacated in
accordance with the provisions of Section 15.2-2272 of the Code of Virginia (1950, as amended).
State law reference - Va. Code § 15.2-2272
29-17.3 Effect of vacation of plat after lot has been sold
(a) The recordation of the instrument or ordinance as provided in Section 15.2-2272 of the Code of Virginia,
shall operate to destroy the force and effect of the recording of the plat or part thereof so vacated, and to
vest fee simple title to the centerline of any streets, alleys or easements for public passage so vacated in
the owners of abutting lots free and clear of any rights of the public or other owners of lots shown on the
plat, but subject to the rights of the owners of any public utility installations which have been previously
erected therein.
(b) If any street, alley, or easement for public passage is located on the periphery of the plat, the title for the
entire width thereof shall vest in the abutting lot owners. The fee simple title to any portion of the plat so
vacated as was set apart for other public use shall be revested in the owners, proprietors and trustees, if
any, who signed the statement of consent to the subdivision, on the final recorded subdivision plat, free
and clear of any rights of public use in the same. A plat must be prepared and reviewed at the owner's
expense and recorded in the Clerk's Office combining the vacated portion with the subject property.
State law reference - Va. Code § 15.2-2274
29-18 - 29-20 Reserved
ARTICLE VII. ORDINANCE ADOPTION AND AMENDMENTS
29-21 DIVISION 1. ADOPTION
In order to effectuate the provisions of this chapter, the Board may adopt by resolution regulations and
policies that shall have the force of law. These regulations shall include, among other things, standards for
the implementation of the various sections of this chapter and may include other policies, criteria, standards
and regulations to implement the provisions of the Subdivision Ordinance and Zoning Ordinance.
29-22 DIVISION 2. AMENDMENTS
Nothing contained herein shall prevent the Board from considering and adopting amendments to this
ordinance at any time it is deemed appropriate.
29-23 - 29-25 Reserved
18
r•~
ACTION NUMBER
ITEM NUMBER ,{~/ -- ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS
The three year term of Roger Laplace, County Representative, expired December
31, 2001.
2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE
BOARD OF APPEALS
The four year term of David M. Shelton, Jr., Alternate, Fire Code Board of Appeals
expired September 23, 2001.
The four year term of J. A. Kendricks, Jr., Alternate, Fire Code Board of Appeals
expired October 28, 2001
3. GRIEVANCE PANEL
The three year term of Raymond C. Denny, Alternate expired October 10, 2001.
The three-year term of Henry Wise, Alternate, expired October 21, 2000. When this
vacancy is filled the term will run from October 21, 2001 to October 21, 2004.
4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL
The one year term of Steven L. Harrah expired on March 31, 2001. He was not
replaced during 2001; therefore, if this vacancy is filled, the term will run from March
31, 2002 to March 31, 2003.
1
5. PARKS AND RECREATION ADVISORY COMMISSION
The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District who
has resigned (see attached letter of resignation). His term expires June 30, 2003.
6. ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF
TRUSTEES
The four-year terms of Mike Gee, Volunteer Fire, Leon Martin, Volunteer member-
at-large, and Mariah Roberts, Volunteer Rescue Squads expired January 2002.
Members of the Board are recommended by the Volunteer Fire and Rescue
Chiefs Board and are confirmed by the Board of Supervisors. The Chiefs
Board anticipates making a recommendation in March.
SUBMITTED BY: APPROVED BY:
Mary H. Allen, CMC Elmer C. Hodge
Clerk to the Board County Administrator
--------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No. Yes Abs
Approved () Motion by: Church - -
Denied () Flora - -
Received () McNamara- -
Referred () Minnix - -
To () Nickens - -
2
C C - ~.r• .~ / l~
2 -~~. y~ e.,d.~.
z..~~~~~
January 18, 2002
Mr. Joe (Butch) Church
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Va. 24018
Dear Mr. Church:
It is with some remorse that I am notifying you of my resignation from the Roanoke
County Parks & Recreation Commission. I thank you for letting me serve for you on the
Commission, but due to my increasing business load, my daughter playing college and
travel softball, I will not be able to attend the meetings and give the attention it deserves.
Also, with both my children grown and out of Rec club sports, l feel someone else could
serve better than I.
I would appreciate you considering someone from the Masons Cove area to replace me as
this area will not be represented.
Thanking you again,
Sincerely,
~ ~/ ~~~ ,
ayne Gauldin
6032 Newport Rd.
Catawba, Va. 24070
.-
- j
~~ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION 021202-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for February
12, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
14, inclusive, as follows:
1. Approval of Minutes -September 4, 2001, September 25, 2001, October 9,
2001
2. Confirmation of Committee appointments to the Library Board.-acrd
3. Donation of a drainage easement on Lot 4, Block 2. Section 5, Steeplehunt
of Canterbury Park, property of Boone, Boone & Loeb, Inc. located in the
Windsor Hills Magisterial District.
4. Acceptance of donation of a 20 foot sanitary sewer easement from Quail
Valley Condominium Unit Owners Association, Inc., located in the Cave
Spring Magisterial District.
5. Acceptance of a donation of a variable width water line easement from
Eastern Motor Inns, Inc., to the Board of Supervisors located in the Hollins
Magisterial District.
6. Acceptance and appropriation of "High Schools That Work" Grant
Addendum.
7. Acceptance of $4,000 Aggressive Driver Enforcement Grant from the 23~d
Judicial District Court-Community Corrections to enforce laws related to
1
aggressive driving.
8. Acceptance of 50 child's car safety seats to be distributed by the Roanoke
County Police Department to families in need.
9. Acceptance of $33,443 Violence Against Women federal grant to be used to
continue investigations and prevention of violent crimes against women.
10. Acceptance by the Police Department of $2,000 donation made by the
Gardens of Cotton Hill Homeowners Association.
11. Resolutions of appreciation to the following County employees upon their
retirement:
a. Edna F. Lawson, Information Technology Department, after more than
25 years of service.
b. Margie I. Wright, Social Services Department, after more than 16
years of service.
12. Resolution of Support for the "$4-for-life" initiative in the General Assembly
Senate Bill 3 and House Bill 82.
13. Acceptance of water and sewer facilities serving the Gardens of Cotton Hill
Section 6 (The Irises)
14. Request to participated in Roanoke Valley Long-range Water Supply System
Study.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution with Item 14
added and Item 2 amended to delete appointment to Roanoke Valley-Alleghany Regional
Commission MPO, and carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
2
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Jerry Weddle, Coordinator of Technical, Education, Work and Family Studies
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Ray Lavinder, Chief of Police
3
~ _ ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for
February 12, 2002 designated as Item I -Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
Approval of Minutes -September 4, 2001, September 25, 2001, October
9, 2001
2. Confirmation of Committee appointments to the Library Board and
Ratification of Board appointment to the Roanoke Valley-Alleghany
Regional Commission Metropolitan Planning Organization.
3. Donation of a drainage easement on Lot 4, Block 2. Section 5,
Steeplehunt of Canterbury Park, property of Boone, Boone & Loeb, fnc.
located in the Windsor Hills Magisterial District.
4. Acceptance of donation of a 20 foot sanitary sewer easement from Quail
Valley Condominium Unit Owners Association, Inc., located in the Cave
Spring Magisterial District.
5. Acceptance of a donation of a variable width water line easement from
Eastern Motor Inns, Inc., to the Board of Supervisors located in the Hollins
Magisterial District.
6. Acceptance and appropriation of "High Schools That Work" Grant
Addendum.
7. Acceptance of $4,000 Aggressive Driver Enforcement Grant from the 23~d
Judicial District Court-Community Corrections to enforce laws related to
aggressive driving.
w.~
._!~.
.~.
8. Acceptance of 50 child's car safety seats to be distributed by the Roanoke
County Police Department to families in need.
9. Acceptance of $33,443 Violence Against Women federal grant to be used
to continue investigations and prevention of violent crimes against women.
10. Acceptance by the Police Department of $2,000 donation made by the
Gardens of Cotton Hill Homeowners Association.
11. Resolutions of appreciation to the following County employees upon their
retirement:
a. Edna F. Lawson, Information Technology Department, after more
than 25 years of service.
b. Margie I. Wright, Social Services Department, after more than 16
years of service.
12. Resolution of Support for the "$4-for-life" initiative in the General Assembly
Senate Bill 3 and House Bill 82.
13. Acceptance of water and sewer facilities serving the Gardens of Cotton
Hill Section 6 (The Irises)
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
September 4, 2001 525
Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive S. W.
Roanoke, Virginia 24018
September 4, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at The
Regional Fire Training Center, Kessler Mill Road, this being an adjourned meeting from
August 28, 2001 and a joint meeting with the Roanoke City Council
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 10:35 a.m. The roll call was taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph B.
"Butch" Church, Supervisors Joseph McNamara, Harry C.
Nickens
MEMBERS ABSENT: Supervisor Bob L. Johnson
STAFF PRESENT: Elmer C. Hodge, County Administrator, Paul M. Mahoney,
County Attorney, Mary H. Allen, Clerk to the Board, John
Chambliss, Assistant County Administrator, Daniel O'Donnell,
Assistant County Administrator, Kathi B. Scearce, Community
Relations Director; Richard Burch, Fire and Rescue Chief
OTHERS PRESENT:
City of Roanoke: Mayor Ralph K. Smith, City Council Members William D. Bestpitch, and
William White; Darlene Burcham, City Manager; William M. Hackworth, City Attorney; Mary
F. Parker, City Clerk; City of Salem: Vice Mayor Alexander M. Brown, Council Member
John Givens; Forest G. Jones, City Manager; Town of Vinton: Council Member William
E. Obenchain.
September 4, 2001 5z7
Chiefs Burch and Grigsby introduced the members of their staff who were
present. Chief Grinder introduced the Regional Training Center staff. The recruits came
forward and introduced themselves and were congratulated by the elected officials who
were present.
IN RE: ADJOURNMENT
Chairman Minnix adjourned the Roanoke County Board of Supervisors
meeting at 11:10 a.m.
Submitted by:
Mary H. Allen, CMC
Clerk to the Board
Approved by:
H. Odell "Fuzzy" Minnix
Chairman
September 25, 2001 541
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
September 25 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of September, 2001.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:02 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
"Butch" Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens (Left at 8:00 p.m.)
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Dan R. O'Donnell,
Assistant County Administrator; Kathi B. Scearce, Community
Relations Director
IN RE: OPENING CEREMONIES
The invocation was given by The Reverend Brian Clingenpeel, Villa Heights
Baptist Church, and Chaplain, Fire and Rescue Department. The Pledge of Allegiance was
recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
September 25, 2001 543
in the Count of Roanoke
The proclamation was accepted by Police Officer Lee Linkous and Police
Chief Ray Lavinder.
4. Proclamation declaring the month of October 2001 as National
Arts and Humanities Month in Roanoke County; Presentation
on the Roanoke Valle Cultural Master Plan; and adoption of
resolution of support. Susan Jennings, Executive Director,
The Arts Council of the Blue Rid e
R-092501-1
Ms. Jennings presented the Master Plan for the Cultural Institutions of the
Roanoke Valley which is designed to bring all the various cultural groups together to
look at the overall impact of the arts in the Roanoke Valley, to improve opportunities for
fund-raising, and address the issues of infrastructure and transportation, marketing,
legislative, funding, and education and programming. She explained that this Valley-
wide collaborative effort, which has been going on for almost a year, has included
representatives of all the cultural arts organizations, local governments, economic
development officials, businesses, and private individuals. It is also hoped that this
process and plan will help enhance the awareness and show the impact and value the
cultural institutions have on the community's quality of life as well as economic
development. Ms. Jennings requested that the Board adopt a resolution in support for
the Master Plan for Cultural Institutions of the Roanoke Valley.
September 25, 2001 545
5, Proclamation declaring the month of Oc= 2001 as Nat=
DisapilitY Emaloyment Awareness Month in Ro_ke Count
and Request for aaaropriation of funds for the Annual
Ro= Valle Outstanding Employers of Peo le with
Disabilities Awards Debbie Pitts, Ass= Dir= of
Recreation).
A-092501-2
The proclamation was accepted by Debbie Pitts, Assistant Director of
Recreation and Christine Montgomery, representing the Mayor's Committee for People
with Disabilities. Ms. Pitts advised that the two committees are sponsoring an Annual
Roanoke Valley Outstanding Employers of People with Disabilities Awards Reception.
She requested $1,000 to help cover the cost of the awards program, and announced
that Roanoke City Council has already agreed to provide $1,000.
Supervisor Church moved to appropriate $1,000 from the Board
Contingency Fund. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: BRIEFINGS
1, Briefin on fee transao!~ billin process and public
information. Rick Burch, Chief of Fire & Rescue
Chief Burch reported that two years ago, the Fire and Rescue Department
September 25, 2001 547
SEPTEMBER 11' 2001
A-0925.01-3
Mr. Sgroi reported that in January 2001, the Board changed the holiday
schedule in order to improve citizen access for conducting county business during minor
holidays. The Board designated two minor holidays as floating holidays. This also
provided employees with mare flexibility and choice to schedule time off. Employees
earn eight holiday hours for each of these two floating holidays when they occur. For
the year 2001, Roanoke County will be closed on Christmas Eve rather than on the
minor holiday of Columbus Day. The two remaining minor holidays are floating holidays
which included President's Day, Monday, February 19, and Veteran's Day, Monday,
November 12. On these minor holidays, the County offices will remain open.
Mr. Sgroi presented two options for the 2002 holiday schedule: (1) instead
of 2 floating holidays (Presidents' Day and Veterans' Day) like this year, designate 3
floating holidays to include Presidents' Day, Veterans' Day and Columbus Day; or (2)
continue with Presidents' Day and Veterans' Day as the two floating holidays, and again
like this year, designate Christmas Eve Tuesday, December 24, 2002 as a holiday
rather than Columbus Day in October 2002.
Supervisor Minnix moved to approve option #2 -continue with Presidents'
Day and Veterans' Day as floating holidays and designate Christmas Eve as a holiday
rather than Columbus Day. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
September 25, 2001 549
Revenue Surplus Fund to the Water Repair and Replacement Fund in an account
entitled Cresthill Phase II project. This will allow completion of work in the Cresthill
neighborhood, minimize disturbance to residents and eliminate unnecessary temporary
connections.
Supervisor McNamara moved to transfer and appropriate the funds. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
4. First Reading of ordinance Amending the Intergovernmental
Agre~ for the establishment of a Joint Public Safet Radio
System. John Chambliss, Assistant Administrator)
Mr. Chambliss advised that the City of Roanoke and the County of
Roanoke entered into an agreement on December 17, 1997 concerning the
establishment of a joint Public Safety Radio System. Since that time, the City of
Roanoke has purchased and installed their share of the 800 Mhz. radio system and the
County has installed the additional radio equipment at the various antenna sites to
make this a regional radio communications system. The radio equipment of the Town
of Vinton, the Roanoke Regional Airport, the Roanoke Valley Resource Authority, and
the 800 Mhz. equipment on the Salem Fire apparatus allow us to enjoy the benefit of
the technology and service.
The changes requested to the contract add the following items: (1)
Inclusion of the MOSCAD fire alerting equipment used by the City of Roanoke; (2)
September 25, 2001 551
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
1. First readin of ordinance to amend the Roanoke Count
zonin ordinance, Section 30-21 ~ Enforcement Procedures
upon the etp ition of the Roanoke Count Planning
Commission.
IN RE: FIRST READING OF ORDINANCES
1. First readin of ordinance amending ordinance 021_ and
032498-7 which vacated and closed public rights-of way and
released public ro ert interests in and around Pinkard Court
subdivision, to delete the condition in each ordinance that the
specified properties be acquired in one common ownership
Lowe's Inc. And combined into one tract or ap rce1, and to
otherwise ratif and improve each of said ordinances. Vickie
Huffman, Assistant Count Attorne DEFERRED FROM
SEPTEMBER 11" 2001
Mr. Mahoney explained that these ordinances originally included a
condition that Lowe's would acquire the identified properties and combine them into one
tract of land within afour-month time period to insure that the properties would not be
without public access and that the other public interests would not be released in the
event that Lowe's elected not to go forward with the project. Lowe's did proceed and
complete all of the necessary acquisitions and development of the property and the
September 25, 2001
553
owner of the lots has agreed to sell them for $30,000.00 and payment of back taxes
(approximately $7,000.00). He requested that the Board authorize the County
Administrator to execute the necessary documents to acquire the lots with funds coming
from the Drainage/Flood Control Bond Account.
Supervisor Johnson moved to approve the first reading and set the
second reading for October 9, 2001. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Second readin of ordinance to enter into a cooperative
aareement between Roanoke City and Roanoke Count for Fire
and Rescue Service at the Clearbrook Fire Station. Elmer C.
Hodge, Count Administrator)
This item was heard during the 7:00 p.rn. evening session.
2. Second readin of ordinance amending notice requirement of
enforcement procedures for Section 12-125 "Removal of
inoperative motor vehicles, etc.," Section 13-14. "Unlawful
accumulations of trash and ra owth of weeds; public nuisances
and abatement thereof." Paul Mahoney, Count Attorne
DEFERRED FROM SEPTEMBER 11, 2001
0-092501-5
September 25, 2001 555
2. That Section 13-14. "Unlawful accumulations of trash and growth of
weeds; public nuisances and abatement thereof' of Chapter 13. "Offenses-
Miscellaneous" be amended to read and provide as follows:
Sec. 13-14. Unlawful accumulations of trash and growth of weeds; public
nuisances and abatement thereof.
****
(d) In addition to any applicable criminal sanctions provided in this
code, whenever the enforcement agent determines that a public nuisance exists upon
any parcel, he shall notify the record owner of such parcel of such fact by certified mail
at the owner's last know address, as shown by any source available to the agent, and
such notice shall constitute, for purposes of this section, due legal notice as made and
provided by law. The notice herein required shall direct that the public nuisance be
abated within #attrte~-{-~~) ten ~ days following the mailing. In case the owner's
address is unknown or cannot be found, the enforcement agent shall post the notice
herein required at a conspicuous place on the parcel on which the public nuisance
exists and the posting shall constitute, for purposes of this section, legal notices as
made and provided by law.
****
(h) No more frequently than twice a year, the enforcement agent shall
hold hearings at the Roanoke County Administration Center for the purpose of hearing
objections to and comments upon reports and proposed assessments under this
section, of correcting any mistakes or inaccuracies in the reports and of confirming the
same.
(i) Not less than fourteen (14) days prior to a hearing provided for in
subsection (h) above, such reports and assessment lists shall be posted at the front
door of the County Administration Center with a notice of the time and place the
enforcement agent will conduct the hearing on the reports and assessment lists, and the
enforcement agent shall send by certified mail to each owner, at his address as
determined from county records, a notice of the time, place and subject matter of the
hearing. The notice shall advise the owner of his right to object to, be heard upon, and
to contest the confirmation of the report and assessment. The notice shall further
provide that, upon the confirmation by the enforcement agent of the reports of
abatement costs and service charges the same shall constitute special assessments
against the owner and the parcel, a personal obligation of the owner and a lien upon the
owner's parcel from the date and time of the recordation of a notice of lien, and bear
interest at the rate of ten (10) percent. There shall be included with the notice a
statement to the owner of the abatement cost, service charge and accrued interest.
(j) At the hearing provided for in subsection (h) above, the
enforcement agent shall hear any objections which may be raised by any owner liable to
be assessed and may confirm, modify or reject the reports and assessment lists as he
may deem appropriate and send those confirmed to the director of finance and the
treasurer for collection of the respective special assessment.
(k) With respect to all such accounts remaining unpaid fourteen (14)
days after the confirmation of the reports and assessment lists, the enforcement agent
shall cause a notice of the lien of the special assessment prepared by the county
September 25, 2001 557
approved and concurred in as to each item separately set forth in said section
designated Items 1 through 12, inclusive, as follows:
1. Request from Schools to accept and appropriate $3,271.95
Department of Education Grant for teacher certification training.
2. Confirmation of committee appointments to the Metropolitan
Planning Organization Community Advisory Committee and the
Social Services Advisory Board.
3. Request for acceptance and appropriation of Blue Ridge Behavioral
Healthcare Purchase Contracts.
4. Request from National Association of Counties (NACO) for
adoption of resolutions concerning the September 11, 2001
terrorists attacks.
(a) Resolution condemning terrorism and supporting the
President of the United States in his efforts to defend the
Country against terrorism.
(b) Resolution encouraging citizens to be vigilant and not
vigilantes.
5. Acceptance of donation of two variable width water and sanitary
sewer easements from Springwood Associates LLC for Springwood
Park in the Cave Spring Magisterial District.
6. Request to accept and appropriate monies from Virginia Juvenile
Community Crime Control Act (VJCCCA) for fiscal year 2001-2002.
7. Request from Schools to appropriate $500 from the Roanoke
County Education Foundation for Substance Abuse Program team
training.
8. Request from Schools to appropriate $11,310 grant from the
Governor's Office for Substance Abuse Prevention to complete a
Comprehensive Youth Violence and Substance Abuse Prevention
Community Needs Assessment and Action Plan for Roanoke
County.
9. Acceptance of Glen Rock Lane and the remaining portion of
Cedarmeade Drive into the Virginia Department of Transportation
Secondary System.
10. Acceptance of a donation of a variable width sanitary sewer
easement from Joe R. Blackstock and a sanitary sewer easement
and 10 foot drainage easement from Ravi M. Anantaraman and
September 25, 2001 559
(3) That the Board of Supervisors recommends its citizens to support relief
efforts by giving blood at the nearest available blood donation center now and in the
future; and
(4) That the Board of Supervisors extends its deepest sympathy to all of
the victims of this tragedy, their families and friends and to all the citizens of the United
States.
On motion of Supervisor Nickens to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson,
NAYS: None
McNamara, Church, Nickens, Minnix
RESOLUTION 092501-6.e ENCOURAGING CITIZENS TO BE VIGILANT
AND NOT VIGILANTES
WHEREAS, America continues to mourn the incomprehensible loss that
the nation suffered on September 11, 2001, but we must be sure not to let our anger,
fear and sorrow surface as violence; and
WHEREAS, America as a nation must strive to provide a safe and
welcoming environment for all of its citizen, including the millions of Arab and Muslim
Americans who are part of America's national community; and
WHEREAS, citizens must show patriotism and compassion by accepting
all fellow Americans, and as a nation stand together, united against terrorism; and
WHEREAS, counties, keeping with the long held tradition of caring for
America, must continue to pray for the victims, provide aid and compassion to the
survivors, the families of the victims, the brave relief workers, their families and all who
have been touched by this tragedy, while always remaining cognizant of the terrible toll
terrorism has taken on our society; and
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
(1) That the Board of Supervisors ardently condemns cowardly and
pointless acts of hate crimes, and;
(2) That the Board of Supervisors encourages citizens to be vigilant in
their efforts to help and heal, but not vigilantes; and
(3) That the Board of Supervisors condemns all acts of lawlessness and
supports the President of the United States, as he works with his national security team
to defend the United States of America against terrorism and that while.
On motion of Supervisor Nickens to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 092501-6.i REQUESTING ACCEPTANCE OF GLEN
ROCK LANE AND THE REMAINING PORTION OF CEDARMEADE
September 25, 2001 561
4. Future School Capital Reserve
5. Accounts Paid _ August 2001
6. Statements of the Treasurer's Accountability der Investment
and Portfolio Polic as of: ~ July 31, 2001 j~, August 31, 2001
Supervisor Johnson asked when the final audit would be available. Mr.
Hodge advised it should be ready by the second or third week in October. Supervisor
Johnson asked for a report on revenues and sales tax. Supervisor Minnix suggested
that the County begin to look at cost savings.
IN RE: CLOSED MEETING
At 4:55 p.m., Supervisor Minnix moved to go into Closed Meeting following
the work sessions pursuant to Code of Virginia Section 2.1-344 A (7} consultation with
legal counsel regarding a specific legal matter requiring the provision of legal advice by
the County Attorney, namely, negotiation of an agreement with the Town of Vinton
regarding the McDonald Farm development and actual litigation, namely AMT, Inc. vs.
County of Roanoke and 2.1-344 A (3) consideration of the acquisition of real property
for public purposes; 2.1-344 A (3) consideration of the sale of real estate, Salem Office
Supply. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: WORK SESSION
September 25, 2001
563
Supervisor Nickens advised that the Board has gone on record as
opposing only the western corridor. He requested that the Board reiterate their position
and specifically oppose the route through Southeast Roanoke City and County.
Supervisor Johnson indicated he would support Supervisor Nickens' request.
Supervisor Minnix noted that if he supports this resolution, the other route
would impact residents in the Clearbrook area. His previous support was based on the
fact that a highway (Route 220) already existed in that area.
Supervisor McNamara suggested copying the previous resolutions and
correspondence associated with them to include in the next agenda packet. Supervisor
Church noted his position is similar to Supervisor Minnix's because the Board opposed
the western route through his district. Supervisor Nickens responded that the Board
has already gone on record opposing the western corridor and he is requesting a similar
request to oppose the eastern corridor. Supervisor McNamara indicated he could
support this resolution if the Board states its support for I-73 and the central corridor.
Staff was directed to bring back a resolution on October 9, 2001.
supporting the construction of Interstate 73 but opposing any route other than the I-
581/Route 220 central corridor.
2. Update on Citizen In ui System and other technology
initiatives. Ma Allen, Clerk to the Board, Anne Marie Green,
General Services Director DEFERRED FROM SEPTEMBER 11,
2001
The work session was held from 5:30 p.m. until 5:45 p.m.
September 25, 2001 565
RESOLUTION 092501-7 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County, Virginia, that such closed
meeting was conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Second readin of ordinance to enter into a cooperative
aareement between Roanoke City and Roanoke Count for Fire
and Rescue Service at the Clearbrook Fire Station. Elmer C.
Hodge, Count Administrator)
0-092501-8
Mr. Hodge reported that this was the second reading of an ordinance to
enter into an agreement with Roanoke City for joint staffing of the Clearbrook station.
First reading was held on September 11 and Roanoke City approved this at their
September 25, 2001 567
5. Beth Doughty. Roanoke Regional Chamber of Commerce,
presented a letter of support for the cooperative efforts in public safety between the
City and County.
Supervisor Johnson asked about the status of the stoplight at Indian
Grave Road and Route 220. Mr. Hodge responded that they have proposals from
engineering and are going through the evaluation process; it will take 90 days for
architects and engineers to create the design; they will then determine a funding source
and it will take one year to manufacture and place the stoplight. Supervisors Johnson
and Minnix suggested meeting with VDOT to expedite the process. Supervisor
McNamara noted it was a calculated risk but the potential return was so great he would
support the contract. Supervisor Church applauded Chiefs Burch and Grigsby and the
Transition Team for their hard work. Supervisor Nickens asked staff to work with VDOT
to expedite the stoplight and report back at the second meeting in October.
Supervisor Minnix moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
ORDINANCE 092501-8 APPROVING A FIRE AND EMERGENCY
MEDICAL AGREEMENT WITH THE CITY OF ROANOKE TO STAFF
THE CLEARBROOK STATION
WHEREAS, §§27-2 and 27-23.9, Code of Virginia (1950), as amended,
authorizes local governments to cooperate in the furnishing of fire and emergency
medical response and related rescue issues, and §15.2-1300, Code of Virginia,
authorizes agreements for the joint exercise of powers by political subdivisions of the
Commonwealth.
September 25, 2001
569
1. Public hearin on the issuance of eg neral oblation school
bonds to be sold to the Virginia Public School Authority for
$13,745,000 to finance capital projects for Hidden Valle Hiah
School and Glenvar Middle School and adoption of a
resolution. Diane Hyatt, Chief Financial Officer
R-092501-9
Ms. Hyatt reported that the amounts scheduled to be borrowed through
the State Literary Loan program are $7,500,000 for Hidden Valley High School and
$6,245,000 for Glenvar Middle School for a total of $13,745,000. Staff has submitted
the required application and resolutions to participate in the Fall 2001 VPSA Subsidy
bond sale. As part of this application process a public hearing must be held and a
specific resolution as to the form of the bonds must be adopted by the Board.
Supervisor McNamara noted there was no prepayment allowed. Ms.
Hyatt responded that was because the entire amount is borrowed for the entire state.
Supervisor Nickens moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 092501-9 AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $13,745,000 GENERAL OBLIGATION SCHOOL BONDS OF
THE COUNTY OF ROANOKE, VIRGINIA TO BE SOLD TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY PURSUANT TO THE
LITERARY FUND SUBSIDY SALE AND PROVIDING FOR THE FORM
AND DETAILS THEREOF
September 25, 2001 571
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
VIRGINIA THAT:
SUPERVISORS OF THE COUNTY OF ROANOKE, ,
1. Authorization of Bonds and Use of Proceeds. The Board hereby
determines that it is advisable to contract a debt and to issue and sell general obligation
school bonds of the County in the aggregate principal amount not to exceed
$13,745,000 (the sBanae')a~dtsaleuofothe Bonds' 9 the fformcand upor° thehterms
authorizes the is
established pursuant to this Resolution.
2. Sale of the Bonds. It is determined to be in the best interest of the
County to accept the offer of the VPSA to purchase from the County, and to sell to the
VPSA, the Bonds at a price determined by the VPSA and accepted by the Chairman of
the Board or the County Administrator, such price to be not less than 98% of par and
not more than 103% of par, and upon the terms established pursuant to this Resolution.
The County Administrator and the Chairman of the Board, or either of them, and such
officer or officers of the County as either of them may designate, are hereby authorized
and directed to enter into a Bond Sale Agreement with the VPSA providing for the sale
of the Bonds to the VPSA in such form as may be approved by the County
Administrator ("Bond Sale Agreement").
3. Details of the Bonds. The Bonds shall be issuable in fully
registered form in denominations of $5,000 and whole multiples thereof; shall be dated
the date of issuance and delivery of the Bonds; shall be designated "General Obligation
School Bonds, Series 2001 B"; shall bear interest from the date of delivery thereof
payable semi-annually on each January 15 and July 15 (each an "Interest Payment
Date ), beginning July 15, 2002, at the rates established in accordance with paragraph
5 of this Resolution; and shall mature on July 15 in the years (each a "Principal
Payment Date") and in the amounts established in accordance with paragraph 5 of this
Resolution. The Interest Payment Dates and the Principal Payment Dates are subject
to change at the request of VPSA.
4. Principal Installments and Interest Rates. The County
Administrator is hereby authorized and directed to accept the interest rates on the
Bonds established by the VPSA, provided that each interest rate shall be ten one-
hundredths of one percent (0.10%) over the interest rate to be paid by the VPSA for the
corresponding principal payment date of the bonds to be issued by the VPSA (the
"VPSA Bonds"), a portion of the proceeds of which will be used to purchase the Bonds,
and provided further, that the true interest cost of the Bonds does not exceed six and
one-half percent (6 1/2%) per annum. The County Administrator is further authorized
and directed to accept the aggregate principal amount of the Bonds and the amounts of
principal of the Bonds coming due on each Principal Payment Date ("Principal
Installments) established by the VPSA, including any changes in the Interest Payment
Dates, the Principal Payment Date and the Principal Installments which may be
requested by VPSA provided that such aggregate principal amount shall not exceed the
maximum amount set forth in paragraph two and the final maturity of the Bonds shall
not be later than 21 years from their date. The execution and delivery of the Bonds as
September 25, 2001 57
premium, if any, and interest shall become due, which tax shall be
without limitation as to rate or amount and in addition to all other
taxes authorized to be levied in the County to the extent other funds
of the County are not lawfully available and appropriated for such
purpose.
4. Use of Proceeds Certificate; Non-Arbitrage Certificate. The County
Administrator and Chief Financial Officer, or either of them, and
such officer or officers of the County as either may designate are
hereby authorized and directed to execute a Non-Arbitrage
Certificate, if requested by bond counsel, and a Use of Proceeds
Certificate setting forth the expected use and investment of the
proceeds of the Bonds and containing such covenants as may be
necessary in order to show compliance with the provisions of the
Internal Revenue Code of 1986, as amended (the "Code"), and
applicable regulations relating to the exclusion from gross income
of interest on the Bonds and on the VPSA Bonds. The Board
covenants on behalf of the County that (i) the proceeds from the
issuance and sale of the Bonds will be invested and expended as
set forth in such Use of Proceeds Certificate and the County shall
comply with the covenants and representations contained therein
and (ii) the County shall comply with the provisions of the Code so
that interest on the Bonds and on the VPSA Bonds will remain
excludable from gross income for Federal income tax purposes.
5. State Non-Arbitrage Program; Proceeds Aareement. The Board
hereby determines that it is in the best interests of the County to
authorize and direct the County Treasurer to participate in the State
Non-Arbitrage Program in connection with the Bonds. The County
Administrator and Chief Financial Officer, or either of them, and
such officer or officers of the County as either of them may
designate, are hereby authorized and directed to execute and
deliver a Proceeds Agreement with respect to the deposit and
investment of proceeds of the Bonds by and among the County, the
other participants in the sale of the VPSA Bonds, the VPSA, the
investment manager, and the depository substantially in the form
on file with the County Administrator, which form is hereby
approved.
6. Continuing Disclosure Aareement. The County Administrator and
Chief Financial Officer, or either of them, and such officer or officers
of the County as either of them may designate are hereby
authorized and directed (i) to execute a Continuing Disclosure
Agreement, as set forth in Appendix F to the Bond Sale Agreement,
setting forth the reports and notices to be filed by the County and
containing such covenants as may be necessary in order to show
September 25, 2001 57 5
This item was withdrawn because the Department of Environmental
Quality does not need to use the Smith Gap Landfill.
IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES
1. Second readin of ordinance to rezone .398 acres from R_1
Residential District to C-1 Office District with conditions for
expansion of a medical clinic and related arkin located at
3500 block of Pinevafe Road, Windsor Hills Magisterial District,
won the etp ition of Windsor House. Janet Scheid, Senior
Planner
Ms. Scheid reported that Windsor House is requesting a rezoning from R-
1 to C-1 conditional for a proposed parking area to serve only the medical office on the
adjoining C-2 zoned parcel. The access to the parking area would be from an existing
entrance on Pinevale Road. At the Planning Commission meeting, there was
discussion with staff related to the types of required screening and buffering between
this proposed commercial use and adjoining residential area. The Planning
Commission recommended approval with four proffered conditions: (1) That the subject
property will be used solely for parking purposes in conjunction with the medical office
use on Tax Parcel 77.09-04-36; (2) That the parking plan will be in substantial
conformity with the site plan identified as Option #2 and dated August 14, 2001, using
the entrance as approved by VDOT in the existing location; (3) A proper application, in a
reasonable period of time, will be submitted to the BZA to reduce the number of parking
September 25, 2001 577
The following citizens spoke in opposition because of increased traffic,
decreased property values, changes to the character of their residential neighborhood
and removal of existing trees.
1. Barbara S. Green, 3234 Oakdale Road, SW
2. Karen Ratcliff, 3536 Pinevale Road
3. Marion M. Myers, 3516 Pinevale Road
4. ~ Cooper, 3234 Oakdale Road
5. Steve Smith, 3223 Lawndale Road
6. J. Weldon Myers, 4516 Pinevale Road
7. Joan Bugbee, 3529 Pinevale Road, who also presented a petition
opposed to the rezoning.
8. Patricia Meador, -3245 Oakdale Road
9. Nanc Wingfield, 3522 Pinevale Road
10 Christ Wra no address ig ven
Shirle Nida 6482 Lee Highway, Troutville spoke in support of the
request because of reconstructive surgery she had following breast cancer.
Mr. Natt responded that Dr. Silverblatt would like to come up with a plan
that will keep the parking lot attractive, and it would look less attractive if he removed
the trees in the front to place the parking lot there.
The Board members expressed several concerns including the fact that
the Planning Commission recommended conditions that could not be enforced, that the
rights of the Dr. Silverblatt and the neighborhood need to be balanced, and that the
September 25, 2001 57g
Supervisor Ghurch announced that he attended the Rescue Mission in
downtown Roanoke a few days ago and thanked the Mission for being so
compassionate and offering assistance to so many.
Supervisor Johnson: (1) He asked Mr. Hodge to assist a citizen who
purchased property that had been rezoned from Residential to Industrial as part of a
large County rezoning. The citizen is now selling his house and the purchaser cannot
receive a mortgage because of the zoning classification. Mr. Hodge advised there were
three homes on Country Farm Road and the request has to go back through the
Planning Commission to be rezoned. He recommended that the County make the
rezoning request and cover any costs. (2) He advised that he attended the
groundbreaking ceremony for the new FAA tower at the Roanoke Regional Airport with
Supervisor Minnix.
Supervisor Minnix: (1) He also advised that he attended the
groundbreaking ceremony and noted that both he and Supervisor Johnson are former
members of the Roanoke Regional Airport Commission. (2) He also attended the
Rescue Mission with Supervisor Church and toured the facility. He suggested that
citizens volunteer their time to this cause, especially on holidays. He advised they
served 175,000 meals last year at a cost of 9 cents per plate.
IN RE: ADJOURNMENT
Supervisor Minnix adjourned the meeting at 9:45 p.m.
October 9, 2001 581
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
October 9, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of October, 2001.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:01 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
"Butch" Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens (Left at 6:10 p.m.)
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Dan R. O'Donnell,
Assistant County Administrator; Kathi B. Scearce, Community
Relations Director
IN RE: OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant County
Administrator. The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Mahoney added a Closed Meeting item 2.2-3711A.(1) discussion of a
personnel matter, performance of specific officers.
October 9, 2001 583
Department for Roanoke County and has held positions of responsibility which furthered
the development and growth of the Information Technology Department; and
WHEREAS, Mr. Franks was very instrumental in the implementation of the
E-911 System; the disbursement of the E-911 budget accounts; and was involved in the
networking of telecommunications at the Roanoke County Administration Center, as well
as all satellite offices; and
WHEREAS, Mr. Franks was not only highly regarded for his wealth of
expertise in all aspects of information technology, but was respected by his co-workers,
both as a mentor, and as a friend who offered guidance and support, and was never too
busy to listen to their suggestions or concerns; and
WHEREAS, Mr. Franks, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to HARRY A. FRANKS for over twenty-five years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a
happy, restful, and productive retirement.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
3. Proclamation declaring the week of October 7 _ 13, 2001 as Fire
Prevention Week in the Count of Roanoke.
The Proclamation was accepted by Battalion Chief Don Gillispie, Fire and
Rescue Chief Richard Burch, and firefighters Ronald Campbell, David Chaplin and Gary
Huffman.
IN RE: NEW BUSINESS
1. Resolution reaffirming and amending Resolution 120500-2
supporting the I-581 and Route 220 Corridor for Interstate 73
through the Roanoke Valle .
Elmer C. Hodge, Count
Administrator)
October 9, 2001 58~
work session to the staff to bring back the proposed resolution. He offered to withdraw his
motion and offer a substitute motion that the Board of Supervisors go on record in
opposition to the selected corridor which is Alternate 6A.
Supervisor Minnix advised he wished to clarify that when the Board discussed
I-73 encompassing Route 220 it was with the understanding that the people who would be
affected would be fairly compensated, but with the changes, it would only add two lanes
and turn lanes and not compensate the residents.
Supervisor McNamara asked about the transcript prepared from the work
session on I-73 and Ms. Allen responded that she has not prepared a verbatim work
session transcript in the past. Supervisor McNamara advised that there are no rules of
parliamentary procedure at work session or action taken. Supervisor Nickens advised that
staff prepared the resolution as Supervisor McNamara had suggested and the Board is not
altering their position but only opposing Alternate 6A corridor.
Supervisor Nickens moved to go on record opposing Alternate 6A with a letter
indicating this from the chairman. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, Church, Nickens
NAYS: Supervisors McNamara, Minnix
Supervisor Church advised that he misunderstood the motion and moved to
reconsider Supervisor Nickens' motion. Mr. Mahoney advised that the Board could vote
on the motion to reconsider but according to the Board's rules and procedures, the issue
must be brought back at the next meeting. Supervisor Church's motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Minnix
October 9, 2001 587
IN RE: FIRST READING OF ORDINANCES
1. First readin of ordinance authorizing the vacation of an existin
20' drainage easement and acceptance of the relocated 20'
drainage easement on ro ert of Leon P. Harris and Beverl Y.
Harris, Lot 3A" Section 26" Huntin Hills, located in the Cave
S rin Magisterial District.
Development Director
Arnold Cove Community
Mr. Covey reported that at the time of construction of their residence, the
Harris' requested approval to pipe the existing drainage easement due to its close proximity
to the structure and the fact that the drainage channel was a ravine on a steep grade. The
drainage staff worked with the property owners, the contractor and VDOT to relocate the
easement in a manner that would alleviate a likely future drainage problem, and adequately
address drainage from Fox Ridge Road and the landscaping concerns of the property
owners. The County agreed to cover the cost of relocating the easement, VDOT covered
the cost of piping, and the property owners were responsible for all other physical
improvements. The costs to the County are estimated to be $210.00 and funds are
available in the Community Development budget.
Supervisor Minnix moved to approve the first reading and set the second
reading for October 23, 2001. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: SECOND READING OF ORDINANCES
October 9, 2001 589
TRACT OR PARCEL OF LAND WITHIN FOUR MONTHS FROM THE
DATE OF ADOPTION OF EACH ORDINANCE, AND TO OTHERWISE
RATIFY AND APPROVE EACH OF SAID ORDINANCES.
WHEREAS, on February 10, 1998, the Board of Supervisors adopted
Ordinance #021098-9 Vacating and Closing as Public Rights-of-Way a Portion of Valley
Avenue, All of Pinkard Avenue, Meadow View Road, Booker Road, and Summit Avenue,
and All Alleys in Pinkard Court Subdivision Shown in Plat Book 1, page 363, pursuant to
§15.2-2272.2 of the Code of Virginia (1950, as amended), said action having been taken
upon petition of the residents and Interstate Development, L.L.C., optionee on the
properties, in Pinkard Court Subdivision in connection with the proposed development of
the Lowe's retail business in the County of Roanoke; and,
WHEREAS, on March 24,1998, the Board of Supervisors adopted Ordinance
#032498-7 Vacating and Releasing Property Interests Conveyed to the Board of
Supervisors in Connection with Roads, Streets, Alleys, Rights-of-Way, and Public Access
in and Around Pinkard Court Subdivision; and,
WHEREAS, each of said Ordinances included a condition that the specified
properties be acquired in one common ownership (Lowe's) and combined into one tractor
parcel of land within four months from the date of adoption of each ordinance, in order to
protect against the loss of public access to and from the individual properties or the
relinquishment of other public interests, in the event that Lowe's elected not to proceed with
its proposed development; and,
WHEREAS, Lowe's did proceed with the project and acquired all of the
identified properties, togetherwith several additional properties, butwas unable to complete
the requisite acquisitions within the four-month period specified in the above-referenced
Ordinances due to resolution of various title issues pertaining to several properties; and,
WHEREAS, in view of the satisfaction of all of the remaining conditions of
said Ordinances and the combination of the properties into one tract of land, as shown on
plat dated May 27, 1999 and revised through October 26, 2000, and recorded in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 24, page 1,
the four-month condition is deemed unnecessary for the protection of the public interest or
the previous individual property owners; and,
WHEREAS, notice of the proposed amendment has been given as required
by X15.2-2204 of the Code of Virginia (1950, as amended), and the public hearing and first
reading of this ordinance was held on September 25, 2001; the second reading of this
ordinance was held on October 9, 2001.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That Section 1.a. of Ordinance #021098-9 be, and hereby is, amended
as follows:
1. ****.
a. That fee simple title to all of the lots in Pinkard Court
Subdivision as shown on Plat Book 1, Page 363 (except Lots
1, 2, and 3 in Block 1 which are not affected by this action), to
a parcel of land currently owned by Rowena P. Jernigan (Deed
October 9, 2001
591
Circuit Court of Roanoke County, Virginia, in accordance with X15.2-2272.2 of the Code
of Virginia (1950, as amended).
On motion of Supervisor Minnix to adopt the ordinance, and carried by the
following recorded vote.:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2. Second Reading of ordinance authorizing the acquisition of
flood-prone properties for preservation of floodplain land related
to the Carvin Creek Hazard Mitigation Project located on Palm
Valley Road in the Hollins Magisterial District. Geor a Simpson,
Community Development Assistant Director
0-100901-4
There was no discussion and no citizens to speak.
Supervisor Johnson moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
ORDINANCE 100901-4AUTHORIZING ACQUISITION OF PROPERTY ON
PALM VALLEY ROAD IN THE HOLLINS MAGISTERIAL DISTRICT FROM
DOUGLAS W. MCDANIEL, SR., BEING LOTS 12, 13, 14, 15, 16, 17, 18,
19, AND 21, BLOCK 8, AND A 1.905-ACRE PARCEL, MAP OF SECTION
4, BROOKSIDE, (TAX MAP NOS. 38.11-1-43, 38.11-1-45, 38.11-1-46,
38.11-1-47, 38.11-1-48, 38.11-1-49, 38.11-1-50, 38.11-1-51, 38.11-1-52,
AND 38.11-1-42), FOR PRESERVATION OF FLOODPLAIN LAND
RELATED TO THE CARVIN CREEK HAZARD MITIGATION PROJECT
WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant is to
reduce the number of structures located in the floodplain and subject to flooding damage;
and,
WHEREAS, Roanoke County has been awarded a grant from the Federal
Emergency Management Agency (FEMA) to purchase flood-prone homes in the Sun
Valley/Palm Valley area; and,
October 9, 2001
593
Supervisor Nickens moved to adoptthe.ordinance. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
ORDINANCE 100901-5 APPROVING AMENDMENTS TO AN
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ROANOKE
FOR THE ESTABLISHMENT OF A JOINT PUBLIC SAFETY RADIO
SYSTEM
WHEREAS, §15.2-1300, Code of Virginia, authorizes agreements forthe joint
exercise of powers by political subdivisions of the Commonwealth; and,
WHEREAS, the City and the County have determined that it is in their mutual
best interest jointly to expand and equip the existing 800 MHZ trunked radio
communications system to serve fire, police, emergency and other radio communication
needs; and,
WHEREAS, it is deemed to be mutual) beneficial to the arties hereto to
amend the Intergovernmental Agreement previously entered into as of the 17th day of
December, 1997; and,
WHEREAS, these amendments will continue the County's regional approach
to radio communications systems and upgrades capabilities for mobile data
communications; and,
WHEREAS, the first reading of this ordinance was held on September 25,
2001, and the second reading was held on October 9, 2001.
BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Board hereby ratifies, confirms and approves the
amendments to the Intergovernmental Agreement for the Establishment of a Joint Public
Safety Radio System in substantially the form as attached to this ordinance, and authorizes
the County Administrator, or his designee, to execute this Agreement on behalf of Roanoke
County, upon form approved by the County Attorney.
2. That the services performed and expenditures made under this
Agreement shall be deemed to be for public and governmental purposes and all immunities
from liability enjoyed by the County and its personnel within its boundaries shall extend to
its participation in this Agreement.
3. That this Ordinance shall be effective from and after the date of its
adoption.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
October 9, 2001 595
5. Request from Schools to accept and appropriate $500 Virginia
Commission for the Arts grant for art education technical assistance.
6. Request from Schools to accept and appropriate $6,370 grant from
the Virginia Department of Education for the mentor teacher program.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any such
item pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 100901-6.c RECONSTITUTING THE REGIONAL
COMMUNITY CRIMINAL JUSTICE BOARD FOR THE COURT
COMMUNITY CORRECTIONS PROGRAM AND CONFIRMATION OF
COUNTY APPOINTEE
A RESOLUTION of the Board of Supervisors of the County of Roanoke,
establishing, by joint action of the Boards of Supervisors of the Counties of Alleghany, Bath,
Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena
Vista, Covington, Lexington, Roanoke and Salem, the membership of the Court-Community
Corrections Regional Community Criminal Justice Board to serve the region composed of
those Counties and Cities.
WHEREAS, the Boards of Supervisors of the Counties of Alleghany, Bath,
Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena
Vista, Covington, Lexington, Roanoke and Salem have established and operate the Court-
CommunityCorrections Program, a local pretrial services and community-based probation
program established and operated pursuant to the provisions of Article 2 of Chapter 1 of
Title 9.1 and Article 5 of Chapter 9 of Title 19.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the Virginia Comprehensive Community-Corrections Act for
Local-Responsible Offenders (Virginia Code § 9.1-173 et seq.) and the Virginia Pretrial
Services Act (Virginia Code §19.2-152.2 et seq.) require the establishment and
appointment of a Community Criminal Justice Board for the Court-Community Corrections
Program; and
WHEREAS, a Regional Community Criminal Justice Board for the
participating jurisdictions previously has been established in accordance with law, and this
Board, in conjunction with the governing bodies of the otherjurisdictions which participate
in this multijurisdictional program, deems it appropriate to reconstitute the Regional
Community Criminal Justice Board fortheGourt-Community Corrections Program, pursuant
to the authority granted to local governing bodies under Virginia Code §15.2-1411.
NOW, THEREFORE, pursuant to the authority granted to this Board by
Virginia Code §§15.2-1411, 19.2-152.5, 9.1-178 and the Charter of this City, IT IS
RESOLVED:
October 9, 2001
Sheriff Ronnie Sprinkle
Botetourt County Sheriff's Office
Sheriff Roger Surber
City of Salem
William H. Cleaveland, Esquire
Attorney-at-Law
Roanoke, Virginia
Chief Atlas "Joe" Gaskins
Chief of Police
City of Roanoke
Mr. John Higgins
Superintendent
Rockbridge Regional Jail
Mrs. Tammy D. Stephenson
County Administrator
County of Alleghany
Mr. Ned McElwaine
Deputy County Administrator
County of Botetourt
Mr. John Chambliss
Deputy County Administrator
County of Roanoke
Mr. Ray Burton Fitzgerald
Chief Magistrate
Twenty-fifth Judicial District
Dr. David Smith
Superintendent
Bath County Public Schools
Ms. Gail Burrus
Director, Counseling Services
Blue Ridge Behavioral Health Care
Roanoke, Virginia
1 Year
3 years
3 Years
3 Years
3 Years
3 years
3 years
3 years
2 Years
1 year
2 years
597
~,
October 9, 2001 599
2. Capital. Fund Un~propriated Balance
3. Board Contingency Fund
4. Future School Ca ital Reserve
5. Proclamations si ned by the chairman
6. Quarterly Report for the ~ Reporting. Program.
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Church expressed appreciation to the citizens in his area for
their input and e-mails on various positions including I-73. He advised that he made a
mistake on his vote earlier on I-73 and will correct it at the next meeting because he has
been consistent and does not wish to jeopardize the project.
Supervisor Nickens: (1) He asked the people from Mt. Pleasant affected by
I-73 to "stay tuned" and that he is still working to negate the impact of I-73 to the
community. (2) He announced that he was impressed with a display on the history of the
Vinton First Aid Crew that was at the "To The Rescue" Museum at Tanglewood Mali, and
pointed out that the crew was chartered in 1932.
IN RE: CLOSED MEETING
At 4:40 p.m., Supervisor Nickens moved to go into Closed Meeting after the
work sessions pursuant to Code of Virginia Section 2.2-3711 A (3) discussion or
consideration of the acquisition of real property for public purpose; 2.2-3711 A (5)
discussion concerning a prospective business or industry where no previous
announcement has been made of the business' interest in locating its facilities in Roanoke
a ~ ~
October 9, 2001 601
member Norma Jean Peters explained there were needs in every library and they were
approached in April by Ms. Carver and agreed that they needed more space. Ms. Carver
asked for support for fund raising efforts to improve Bent Mountain Library but the Library
Board did not feel they had the authority to approve such a program because they were
concerned it would encumber the funds to improve only one library and that the group
would need to seek 501 Cnon-profit status.
Board member David Smith suggested a program where people could
contribute to their individual branch library. The funds would go into the General Fund but
be earmarked for the library.
Supervisor Nickens suggested that staff prepare draft policies for
contributions and bring it back to the Board for approval. Mr. Hodge responded that staff
would develop a program similar to funding programs in schools undertaken by PTAs
Joan Carver, a resident of the Bent Mountain Community, described the
proposed plans for the renovations to the Bent Mountain branch library. She asked that
the Board of Supervisors approve the concept of their community raising funds that would
be used toward the renovations. The Library Board members expressed concern about
what their part would be in this process.
It was the consensus of the Board that staff will develop a program and
procedures for accepting contributions and donations for County projects and bring them
back to the Board for approval.
IN RE: CLOSED MEETING
The Closed Meeting was held from 5:45 p.m. until 7:35 p.m.
~ M
October 9, 2001 603
R-100901-7
At 8:10 p.m., Supervisor Minnix moved to return to open session and adopt
the Certification Resolution. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
ABSENT: Supervisor Nickens(left at 6:10 p.m.)
RESOLUTION 100901-7 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Minnix to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Minnix
NAYS: None
ABSENT: Supervisor Nickens
IN RE: ADJOURNMENT
Supervisor Minnix adjourned the meeting at 8:10 p.m.
Submitted by,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
H. Odell Minnix
Chairman
*. ,
A-021202-4 . a
ACTION NO.
ITEM NUMBER -~~ '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Confirmation of Committee Appointment to the Library Board and
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
At the January 22 meeting, the following nominations were made:
LIBRARY BOARD
Supervisor Flora nominated Tobie McPhail to a four-year term expiring December 31, 2005.
13@~41'~K-E- ETR'Q'PO'L-Yr~~
At the January 8, 2002 meeting, Supervisor Richard C. Flora was appointed to the above
committee to fill the unexpired term of Supervisor Church which will expire July 1, 2002.
Since that meeting, Supervisor Nickens has indicated an interest in serving on the MPO
and Supervisor Flora has agreed to this change in Board appointments. If the Board
ratifies this change to its appointments, Supervisor Nickens' term will expire on July 1,
2002.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed/ra~i#iec~-
Submitted by:
Mary H. Allen CMC
Clerk to the Board
Approved by,
(.~~ ~
Elmer C. Hodge
County Administrator
1
~,
. .._.~
----------------------- -----------------------------------------------------------
ACTION ------------- -------------------
VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied ( ) confirmation of Library Board Flora _ x _
Received ( ) appointment and delete McNama ra- x
Referred () ra i ica ion o oano e Va ey- Minnix - x _
To () Nickens _ x
cc: File
Library Board File
2
A-021202-4 . b
ACTION NO.
ITEM NO. _ ~ `~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Donation of a drainage easement on Lot 4, Block 2, Section 5, Steeplehunt
of Canterbury Park, property of Boone, Boone & Loeb, Inc. (Tax Map No.
86.07-5-4), located in the Windsor Hills Magisterial District, to the Board of
Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors for drainage purposes, on property of Boone, Boone & Loeb, Inc., in
connection with the development of Section 14, Steeplehunt of Canterbury Park, in the Windsor
Hills Magisterial District of the County of Roanoke:
a) Donation of a drainage easement, of variable width, from Boone, Boone & Loeb, Inc.
(Plat Book 10, page 128; Tax Map No. 86.07-5-4), as shown on a plat prepared by
Lumsden Associates, P.C., dated July 6, 2000, a copy of which is attached hereto as
Exhibit A.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
V ckie L. Huffm
Senior Assistant unty Attorney
t
~'~
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x _
Denied () Flora _ x
Received () McNamara- x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Arnold Covey, Director, Community Development
2
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LOT 4, BL/C 2, SEC. 5 P.B. f0, PG. 128 0 ~5'c .E
CANTERBURY PARK, PROPERTY OF ) ti ~ E BI Sip p . 33)
BOONS, BOONS & LOEB, /NC. ~ o I (p.
TAX ,¢~ 86.07-5-4 ~ 0. / ~
6 I 5
/ ~ ~ SECTION No. 5
/ CANTERBURY PARK_
P.B. 1q PG. 128
EXIST. 30' M/N/MUM BU/LO/NG L/NE
(P.B. 10, PG. 12BJ
EXIST 15' PUBL/C U71LlTY EASEMENT
(P.B. 10, PG. 1287 _._._~._._._._
NOTE~'i
\ 11 \ ~ 2 ..../~ ~ 4
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NEW
.,~_ DRA/NAGS
EASEAlENT
13 N 48:32'00" W, 53.95'
Q
37
1
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S~~/J~BUR~ DR/1/E
(50' R/WJ
1. TN/S PLAT WAS PREPARED WITHOUT 7HE BENEf7T OF A CURRENT
TITLE REPGI4T AND THERE MAY EX/ST ENCUMBRANCES WH/CN
AFFECT 7HE PRCJPERIY NOT SHOWN HEREGW.
2. TH/S PLAT WAS PREPARED TO DEfINE AN AREA FOR A NEW
OR.4/NAGS EAS;<BlENT.
3. LEGAL REFERENCE.• P.B. fq PG. 128.
1 EX/ST. 20' D.E.
(P.B. f0, PG 1287
D/9A/NA EEE SEMENT
COR. BEAR/NG D/ST.
1-2 S 48:32 00" E 96.05'
2-3 S 3078'00" E 7Q 00'
3-4 S 18 45'00' E 36.20'
4-1 N 36'58'19" W 19d 03'
6-7 S 50:3'00' E 55.27'
7-B S 52:79 55' W 12.98'
8-6 N 36?5B'19" W 5.81'
PLAT SHOWING
NEW
DRAINAGE EASEMENT
BEING GRANTED TO
COUNTY OF ROANOKF, VA.
FOR PUBLIC USE
BY
~tiTF ~ BOONS, BOONS & LOEB, INC.
~.p LOCATED ON LOT 4, SECTION No. 5
V N( ENTa ~~ 'CANTERBURY PARK° (P.B. 10, PG. 128)
SD N ~°' WINDSOR HILL MAGISTERIAL DISTRICT
ROANOtCE COUNTY, VIRGINIA
No. 4288 SCALE 1" = 100' DATE: OB JULY 2000
~ 04,E LUMSDEId ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
1
~.! ~`
A-021202-4.c
ACTION NO.
ITEM NO. --~ - `~`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: ACCEPTANCE OF DONATION OF A 20' SANITARY SEWER
EASEMENT FROM QUAIL VALLEY CONDOMINIUM UNIT OWNERS
ASSOCIATION, INC. (TAX MAP NOS. 87.08-99-01-1001, ET SEQ.) TO
THE BOARD OF SUPERVISORS, LOCATED IN THE CAVE SPRING
MAGISTERIAL DISTRICT
COUNTY ADMINISTRATOR'S COMMENTS
~~-~-0
SUMMARY OF INFORMATION:
This consent agenda item involves the acceptance of the following easement for sanitary
sewer purposes in connection with development of Quail Ridge in the Cave Spring Magisterial
District conveyed to the Board of Supervisors of Roanoke County, Virginia:
a) Donation of a sanitary sewer easement, twenty feet (20') in width, from Quail
Valley Condominium Unit Owners Association, Inc., (Deed Book 1165, page
1; Tax Map Nos. 87.08-99-01-1001, et seq.), as shown on a plat prepared by
Lumsden Associates, P.C., dated November 29, 2001, a copy of which is
attached hereto as Exhibit A.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering and utility staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation of this easement.
Respectfully submitted,
Vi kie .Huffman
Sr. Assistant Count Attorney
--~--~ "'
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
No Yes Abs
Motion by: Harm C Nickens to approve Church ._ x .-
Flora _ x
McNamara_ x -
Minnix _ x
Nickens - x -
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
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A-021202-4. d
ACTION NO.
ITEM NO. "~ '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: ACCEPTANCE OF DONATION OF A VARIABLE WIDTH WATER LINE
EASEMENT FROM EASTERN MOTOR INNS, INC., (TAX MAP NO.
37.10-01-03) TO THE BOARD OF SUPERVISORS, LOCATED IN THE
HOLLINS MAGISTERIAL DISTRICT
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF IlVFORMATION:
This consent agenda item involves the acceptance of the following easement for water
purposes in connection with El Toreo Restaurant on Thirlane Road in the Hollins Magisterial District
conveyed to the Board of Supervisors of Roanoke County, Virginia:
a) Donation of a water line easement, of variable width, from Eastern Motor
Inns, Inc., (Deed Book 942, page 158, Deed Book 1389, page 865, and Deed
Book 1389, page 86; Tax Map No. 37.10-01-03), as shown on a plat prepared
by Lumsden Associates, P.C., dated September 28, 2001, a copy of which is
attached hereto as Exhibit A.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering and utility staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation of this easement.
Respectfully submitted,
L
Vickie L. Huffin
Sr. Assistant County Attorney
r„~---
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Harry C. Nickens to approve
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
-------------------------------
VOTE
No Yes Abs
Church _ x _
Flora _ x _
McNamara- x _
Minnix _ x _
Nickens x
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A-021202-4 . e ACTION #
ITEM NUMBER
MEETING DATE: February 12, 2002
AGENDA ITEM: High Schools That Work Grant Addendum
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The High Schools That Work grants for William Byrd
and Cave Spring high schools for the last several years have
varied between $15,000 to $7,500 per school. This year $10,850
has been allotted by the Department of Education for each school.
A total of $4,750 was appropriated for this year's budget for
each school.
SUMMARY OF INFORMATION: The additional amount of $6,100
appropriation per school is requested to bring the total amount
to $10,850.
FISCAL IMPACT: Matching funds are in the current budget.
The grant proposal plans for this expenditure.
STAFF RECOMMENDATION: Staff recommends appropriation of the
additional $6,100 per school to the High Schools That Work grant
fund.
i' `
S' nature Signature
Mr. Jerry Weddle Elmer C. Hodge
Coordinator of Technical County Administrator
Education and Work and Family Studies
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Harry C. Nickens to approve
-------------------------------
VOTE
No Yes Abs
Church _ x _
Flora _ x _
McNamara- x _
Minnix _ x _
Nickens x
cc: File
Jerry Weddle, Coordinator of Technical, Education, Work and Family Studies
. Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
1
A-021202-4.f
ACTION NO.
ITEM NUMBER: --~_`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Acceptance of $4,000 Aggressive Driver Enforcement Grant
#AL02-14-58914 to target violations related to aggressive driving
COUNTY ADMINISTRATOR'S COMMENTS: ~ J~~„~,~,~~,,~
BACKGROUND:
The Roanoke County Police Department has received a grant from the 23`d Judicial District
Court-Community Corrections for the past several years. The purpose of this grant, which is also
given to surrounding localities, is to enforce traffic laws with special attention to matters
involving aggressive driving, i.e., driving under the influence, reckless driving, speeding, etc.
For the period of October 30, 2001 until September 30, 2002, Roanoke County has been awarded
$4,000.00 of funds with which to engage in aggressive driving enforcement by the 23`d Judicial
District Court-Community Corrections. These funds will be used for targeted enforcement of
aggressive driving.
SUMMARY OF INFORMATION:
The Roanoke County Police Department has officers trained in the detection and apprehension
of aggressive drivers. Budget constraints do not allow for targeted enforcement of aggressive
driving without additional grant funding.
FISCAL IMPACT:
The 23`d Judicial District Court-Community Corrections has provided $4,000.00 in grant funds
with no matching funds required. The grant period runs between October 30, 2001 and
September 30, 2002.
..
STAFF RECOMMENDATION:
"'~ /
The staff recommends acceptance of the 23`d Judicial District Court-Community Corrections
aggressive driver enforcement grant for $4,000.00.
SUBMITTED BY:
APPROVED:
~~iij-J1/~' 1 ~~
Ray Lavinder Elmer C. Hodge
Police Chief County Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Harry C. Nickens to approve
VOTE
No Yes Abs
Church _ x
Flora _ x _
McNamara- x
Minnix _ x
Nickens _ x
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
r"'
A-021202-4.g
ACTION NO.
ITEM NUMBER: -~ "~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Acceptance of 50 child's car safety seats to be distributed by the
Roanoke County Police Department to families in need.
COUNTY ADMINISTRATOR'S COMMENTS: ~ /
BACKGROUND:
The Roanoke County Police Department is participating in a program, called "Boost America",
being sponsored by The International Association of Chiefs of Police, Ford, and Toys R'Us. The
goal of this coalition is to save the lives of young people ages 4 to 8 by having a child safety seat
for their use wherever they are in a motor vehicle.
SUMMARY OF INFORMATION:
The IACP has available nationwide, 5000 safety seats for distribution. The Roanoke County
Police Department has applied for, and received notification that it will receive without cost, 50
of these safety seats. These seats will be distributed to families in need in the Roanoke Valley,
and will be installed by the eight officers of the Roanoke County Police Department who are
certified child passenger safety technicians. It is requested that the Board of Supervisors accept
these seats and authorize the Police Department to distribute them.
FISCAL IMPACT:
None.
STAFF RECOMMENDATION:
Staff recommends approval.
r,,,
SUBMITTED BY:
Ray Lavinder
Chief of Police
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
~~~~
Elmer C. Hodge
County Administrator
--L. ""'
ACTION VOTE
No Yes Abs
Motion by: Harry C. Nickens to approve Church _ x _
Flora _ x _
McNamara- x
Minnix _ x _
Nickens x
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
A-021202-4.h
ACTION NO.
ITEM NUMBER: --~- "
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Acceptance of Violence Against Women Grant #02-F9327VA01,
to continue investigations and prevention of crimes against women
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke County Police Department has applied for and was approved for a grant for the
prevention and investigation of violent crimes against women. The Roanoke County Police
Department will receive $33, 443.00 in federal funds. Roanoke County will provide $11,148.00
in matching funds from the current budget. The total grant will be $44,591.00
SUMMARY OF INFORMATION:
The federal funds, from a program named "V-Stop", are for afive-year federal program aimed at
reducing violence against women. The program is in its first year of a second five-year federal
program period. This will be the sixth year that Roanoke County has received funding for this
grant position. The grant will be used to continue the investigations and prevention of crimes of
violence against women that occur in Roanoke County, and it is specifically for the purposes of
direct involvement with the issues of victims, both in the court and in the situations where
prosecution is not possible or the victim does not wish to prosecute. For the assigned detective,
there is a continuously large caseload of new investigations, follow up to other investigations,
and needs of training and public education.
While the bulk of the cases reviewed or investigated relate to cases of domestic violence, other
topics of investigation are protective order violations, stalking, and sex crimes investigations,
including aggravated sexual battery, rape, indecent exposure and prowler/peeping toms
complaints. Furthermore, the assigned detective acts as a resource and referral agent for victims
and allied professionals.
~.~ " ~ ,,`
~~.
FISCAL IMPACT:
The grant period runs the calendar year from January 1, 2002 until December 21, 2002. The sub
grantee match portion of the entire grant package will be $11,148.00. These funds will need to
be appropriated to the Police Department, for this position, through the budget process.
STAFF RECOMMENDATION:
The staff recommends acceptance of the V-Stop grant funding for the Violent Crimes Against
Women Unit from the Department of Criminal Justice Services.
SUBMITTED BY:
Ray Lavinder
Chief of Police
APPROVED:
~~ f~~ "'-
Elmer C. Hodge
County Administrator
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Harry C. Nickens to approve
VOTE
No Yes Abs
Church _ x _
Flora _ x _
McNamara- x
Minnix _ x _
Nickens _ x _
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
..
A-021202-4 . i
ACTION NO.
ITEM NUMBER: ~- ~y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Acceptance of $2000.00 donation, made by The Gardens of Cotton
Hill Homeowners Association, into the Police Department's
budget.
COUNTY ADMINISTRATOR'S COMMENTS: r~~~v~ ~%~
SUMMARY OF INFORMATION:
The Gardens of Cotton Hill Homeowners Association has given a $2000.00 donation to the
Police Department, to show their support of law enforcement agencies after the events of
September 11, 2001. The Police Department needs approval from the Board of Supervisors in
order to place these funds into the Police Department's budget. This money will be used to aid
in the operation of the Police Department.
FISCAL IMPACT:
$2000.00 will be added to the Police Department's budget.
STAFF RECOMMENDATION:
Staff recommends acceptance of donation and appropriation to the Police Department.
SUBMITTED BY:
Ray Lavinder
Chief of Police
APPROVED:
Cl~~
Elmer C. Hodge
County Administrator
,~ lG~
--------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C Nickens to approve Church - x -
Denied () Flora - x -
McNamara- x _
Received () Minnix _ x
Referred () Nickens x
To O - -
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
..
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION 021202-4.i EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF EDNA F. LAWSON, INFORMATION TECHNOLOGY
DEPARTMENT, AFTER TWENTY-FIVE YEARS OF SERVICE
WHEREAS, Edna F. Lawson was first employed by Roanoke County on October 1,
1976, as a key punch and computer operator, and held the positions of Systems/Analyst,
Account Clerk I I, Senior Data Entry Coordinator; Data Entry and System Support Specialist;
and Management Information Systems Coordinator; and
WHEREAS, Ms. Lawson retired from Roanoke County on January 1, 2002 as a
Program Support Specialist in the Information Technology Department after twenty-five
years and three months of service; and
WHEREAS, Ms. Lawson was the second employee in the Data Processing
Department for Roanoke County and has held positions of responsibility to further the
development and growth of the Information Technology Department; and
WHEREAS, Ms. Lawson, during her many years of employment, was a very reliable
employee and handled her responsibilities in an efficient and effective manner; and
WHEREAS, Ms. Lawson, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
1
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to EDNA F. LAWSON for twenty-five years of capable, loyal and dedicated service
to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
~.
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Elaine Carver, Director, Information Technology'
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION 021202-4.k EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF MARGIE I. WRIGHT, SOCIAL SERVICES, AFTER
SIXTEEN YEARS OF SERVICE
WHEREAS, Margie I. Wright was first employed by Roanoke County on November
1, 1985, in the Social Services Department on a temporary basis as Clerk I I in the Fuel
Assistance Program, and also served as Clerk II in a full time permanent position; and
WHEREAS, Ms. Wright retired from Roanoke County on January 1, 2002, as a
Clerk Typist after sixteen years and two months of service; and
WHEREAS, Ms. Wright fulfilled her job responsibilities each day in an efficient and
effective manner and was always willing to help in any situation; and
WHEREAS, Ms. Wright, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARGIE I. WRIGHT for sixteen years of capable, loyal and dedicated service
to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
1 \\
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Betty McCrary, Director, Social Services
Joe Sgroi, Director, Human Resources
2
t 4
ACTION NO.
ITEM NUMBER ~" ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Request for approval of resolutions of appreciation upon the
retirements of (a) Edna F. Lawson, Information Technology
Department after more than twenty-five years of service and
(b) Margie I. Wright, Social Services Department, after more
than sixteen years of service
COUNTY ADMINISTRATOR'S COMMENTS: ~~
SUMMARY OF INFORMATION:
The Human Resources Department has notified us that Ms. Edna F. Lawson,
Information Technology Department, retired on January 1, 2002, after more than twenty-
fiveyears of service to the County. Ms. Margie I. Wright, Social Services Department, also
retired on January 1, 2002, after more than sixteen years of service. They have requested
that their resolutions be mailed.
It is recommended that the Board approve the attached resolutions and direct the
Deputy Clerk to mail to Ms. Lawson and Ms. Wright with the appreciation of the Board
members for their many years of service to the County.
Respectfully submitted,
Brenda J. Holton, CMC
Deputy Clerk
Approved by,
%~'"~ /
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved () Motion by: Church _ _ _
Denied () Flora _ _ _
Received () McNamara- _ _
Referred () Minnix _ _ _
To () Nickens _ _ _
.~ , ~ ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
EDNA F. LAWSON, INFORMATION TECHNOLOGY DEPARTMENT,
AFTER TWENTY-FIVE YEARS OF SERVICE
WHEREAS, Edna F. Lawson was first employed by Roanoke County on October 1,
1976 as a key punch and computer operator, and held the positions of Systems/Analyst,
Account Clerk I I, Senor Data Entry Coordinator; Data Entry and System Support Specialist;
and Management Information Systems Coordinator; and
WHEREAS, Ms. Lawson retired from Roanoke County on January 1, 2002 as a
Program Support Specialist in the Information Technology Department after twenty-five
years and three months of service; and
WHEREAS, Ms. Lawson was the second employee in the Data Processing
Department for Roanoke County and has held positions of responsibility to further the
development and growth of the Information Technology Department; and
WHEREAS, Ms. Lawson, during her many years of employment, was a very reliable
employee and handled her responsibilities in an efficient and effective manner; and
WHEREAS, Ms. Lawson, through heremploymentwith Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
1
i/
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to EDNA F. LAWSON for twenty-five years of capable, loyal and dedicated service
to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
2
-t
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
MARGIE I. WRIGHT, SOCIAL SERVICES, AFTER SIXTEEN YEARS OF
SERVICE
WHEREAS, Margie I. Wright was first employed by Roanoke County on November
1, 1985 in the Social Services Department on a temporary basis as Clerk I I in the Fuel
Assistance Program, and also served as Clerk II in a full time permanent position; and
WHEREAS, Ms. Wright retired from Roanoke County on January 1, 2002, as a
Clerk Typist after sixteen years and two months of service; and
WHEREAS, Ms. Wright fulfilled her job responsibilities each day in an efficient and
effective manner and was always willing to help in any situation; and
WHEREAS, Ms. Wright, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARGIE I. WRIGHT for sixteen years of capable, loyal and dedicated service
to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
......
~~.. ;~
~.._
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION 021202-4.1 SUPPORTING LEGISLATION EXPANDING
THE CURRENT "TWO FOR LIFE" PROGRAM TO "$4-FOR-LIFE"
WHEREAS, the Emergency Medical Services (E.M.S.) system of the
Commonwealth of Virginia provides an invaluable service to the citizens of Virginia; and
WHEREAS, there exists a need to adequately fund the infrastructure of the E.M.S.
system which includes funds that are returned to the localities for equipment grants,
support for the regional E.M.S. councils, and funding for training and many other elements
of the E.M.S. system; and
WHEREAS, funding for all of these needs has remained constant for the past eleven
years, and is provided totally through the "Two for Life" motor vehicle registration add-on
special fund without any support from the state's general fund; and
WHEREAS, the Roanoke County Board of Supervisors recognizes the increased
cost to operate Virginia's E.M.S. system, and the need to increase that source of funding
to carry the system into the next century and to meet the many increased demands.
NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia, does hereby endorse the proposed "$4-for-Life" initiative as presented to
the Virginia General Assembly in Senate Bill 3 and House Bill 82 at its 2002 session; and
BE IT FURTHER RESOLVED, that the Board of Supervisors directs that copies of
this resolution be forwarded to the Roanoke Valley legislators in the Virginia General
Assembly.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
1
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
~~
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Rick Burch, Chief, Fire & Rescue
Ford Wirt, President, Western Virginia Emergency Medical Services Council
Rob Logan, Executive Director, EMS Council, Roanoke
Roanoke Valley Legislators
2
~ 1 s
ACTION NO.
ITEM NUMBER ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Request to adopt resolution in support of The "$4 for Life
Funds" Initiative presented to the General Assembly
COUNTY ADMINISTRATOR'S COMMENTS: ~Z~LY""r"-`
SUMMARY OF INFORMATION:
Attached is a letter from the Western Virginia Emergency Medical Services Council
requesting support for legislation being introduced in the General Assembly to increase the
current "Two for Life" program to "$4-for Life." This program funds the infrastructure of
Virginia's EMS system and 25% of the funds will be returned to the localities. The
legislation is supported by Rick Burch, Roanoke County's Fire and Rescue Chief.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt the attached resolution and
forward copies to our area legislators and the Western Virginia Emergency Medical
Services Council
C~~~' //
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No. Yes Abs
Approved () Motion by: Church _ _
Denied () Flora _ _ _
Received () McNamara- _
Referred () Minnix _ _ _
To () Nickens _ _
_ ..
Western Virginia
Emergency Medical Services Council
3229 Brandon Avenue Suite 7 Roanoke, Virginia 24018-1547
(540) 342-2734
(800) 972-4EMS (Virginia Only)
(540) 342-2744 (Fax)
January 2, 2002
MEMORANDUM
TO: Mr. Elmer Hodge
County Administrator, Roanoke County
FROM: Ford Wirt, President
Rob Logan, Executive Director(} ,~ ~
SUBJECT: "$4-for-Life" `~'v
I% ~
(540) 633-4565 (New River)
(540) 632-2808 (Piedmont)
For the past eleven years, there has been no increase in funding for the infrastructure of Virginia's EMS
system. For the past three years, bills were introduced in the General Assembly to increase funding for
EMS. Those bills were successful in the General Assembly, but were vetoed by Governor Gilmore. Once
again this year, an effort is underway to expand the current "Two-for-Life" program to benefit the entire
system. Our Council will benefit, as will the localities. The 25 percent return to localities will double.
Grant funds available to EMS agencies and governments will be vastly increased as well.
This proposal has been introduced in the House (H682) by Delegate Robert Orrock, and in the Senate (S63)
by Senator Roscoe Reynolds. There will be no proposed changes to the allocation formula. The measure
simply changes "Two-for-Life" into "$4-for-Life." Many leaders and participants in our EMS system already
support this measure. The Virginia Association of Volunteer Rescue Squads and the Virginia Association of
Governmental EMS Administrators support the proposal. All EMS regions have endorsed the measure. Fire
chiefs' organizations are on board. The State EMS Advisory Board is in agreement. We face a critical need
for this increased funding, and we need your help!
Most importantly, though, state administration supports the measure this year.
We are asking for the support of each city and county in the Commonwealth. This support is extremely
important as these bills progress through the General Assembly. We have enclosed a sample resolution that
suggests language that might be included in a resolution of support. In lieu of a resolution, a letter to your
legislators would be effective.
Thank you for your help. We appreciate your governing body's support, and respectfully ask that this mater
be placed on your next available agenda. Please call Rob Logan at the Council's Roanoke office if you have
questions or if you need additional brochures.
Please send your resolution or letter of support to your delegate and senator in Richmond, and please
provide a copy to Rob Logan at the EMS Council's Roanoke office. Thank you!
Western Va. E.M.S. -New River
P.O. Box 2807
Radford, Virginia 24143-2807
Western Va. E.M.S. -Piedmont
P.O. Box 3909
Martinsville, Virginia 24115-3909
Serving the counties of Alleghany, Botetourt, Craig, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pittsylvania, Pulaski,
and Roanoke; and the cities of Clifton Forge, Covington, Danville, Martinsville, Radford, Roanoke and Salem.
~-
,.,r~.._
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION SUPPORTING LEGISLATION EXPANDING THE
CURRENT "TWO FOR LIFE" PROGRAM TO "$4-FOR-LIFE"
WHEREAS, the Emergency Medical Services (E.M.S.) system of the
Commonwealth of Virginia provides an invaluable service to the citizens of Virginia; and
WHEREAS, there exists a need to adequately fund the infrastructure of the
E.M.S. system which includes funds that are returned to the localities for equipment
grants, support for the regional E.M.S. councils, and funding for training and many other
elements of the E.M.S. system; and
WHEREAS, funding for all of these needs has remained constant for the past
eleven years, and is provided totally through the "Two for Life" motor vehicle registration
add-on special fund without any support from the state's general fund; and
WHEREAS, the Roanoke County Board of Supervisors recognizes the increased
cost to operate Virginia's E.M.S. system, and the need to increase that source of
funding to carry the system into the next century and to meet the many increased
demands.
NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, does hereby endorse the proposed "$4-for-Life" initiative as
presented to the Virginia General Assembly in Senate Bill 3 and House Bill 82 at its
2002 session; and
BE IT FURTHER RESOLVED, that the Board of Supervisors directs that copies
of this resolution be forwarded to the Roanoke Valley legislators in the Virginia General
Assembly.
A-021202-4. m
ACTION #
ITEM NUMBER ~ ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
SUBJECT: Acceptance of Water and Sewer Facilities Serving The Gardens of Cotton
Hill, Section 6 (The Irises)
COUNTY ADMINISTRATOR'S COMMENTS: ~j~~/
SUMMARY OF INFORMATION:
The Developers of The Gardens of Cotton Hill, Section 6, Strauss Construction Corporation,
have requested that Roanoke County accept the Deed conveying the water and sanitary sewer
facilities serving the subdivision along with all necessary easements. This Deed supercedes the
Deed that was submitted for The Gardens of Cotton Hill, Section 5 (Partial-Phasel).
The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden
Associates entitled The Gardens of Cotton Hill, Section 6, which are on file in the Community
Development Department. The water and sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $35,505.00 and $58,620.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving The Gardens of Cotton Hill, Section 6 subdivision along with all necessary easements,
and authorize the County Administrator to execute a Deed for the transfer of these facilities.
...L ~..~
APPROVED:
~~~ /~~
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () Flora _ x
Received () McNamara- x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Utility Director
. , ~~~~P i
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ROANOITE COUNTY ~ ACCEPTANCE OF WATER AND
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SERVING THE GARDENS OF COTTON~•
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- ~ -~- i
. ~-/3
Return To:
Roanoke County
Attorney's Office
THIS CHATTEL DEED, made this 29t" day of January, 20 02, by and between: Strauss
Construction Corporation, an individual, hereinafter referred to as the "Developer," party of the first part;
and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns,
hereinafter referred to as the "Board," party of the second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt
and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN
AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board
all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply,
pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water
and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use and
occupy the easements in which the same may be located, all of which is more particularly shown, described
and designated as follows, to wit:
As shown on the plan entitled Section No. 6 "Irises in the Gardens", made by
Lumsden Associates, and on file in the Roanoke County Department of Community
Development.
1
The Developer does hereby covenant and warrant that it will be responsible for the proper installation and
construction of the said water and/or sewer systems including repair of surface areas affected by settlement of
utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any
necessary repairs at its cost.
This Chattel Deed supercedes and replaces that certain Chattel Deed dated June 28, 2000, and recorded
in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Book 1679, Page 1889.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of
this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of ,
20
2
WITNESS THE FOLLOWING signatures and seals:
Developer: Strauss Construction Company
Address: P O Box 20287 Roanoke VA 2 018
By: .~~-• (SEAL)
As: ~ President
Title
State of: ~~ ~ .,
County/City of: n , to wit:
The foregoing instrument was acknowledged before me this:
~~~ ,day of ~(1~ ,IQr~V 20 ~ ~ ,
By: Steven S. Strauss Its President
Duly authorized officer (typed name) Title
on behalf o£ Strauss Construction Corporation
Notary P lic
My Commission expires: 1,2,. ` ~ l 'C~ ^f
3
Approved as to form:
County Attorney
State o£
County/City of:
By:
Board of Supervisors of
Roanoke County, Virginia
Elmer C. Hodge
County Administrator
Virginia
Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
(SEAL)
day of 20 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County,
Virginia.
Notary Public
My Commission expires:
4
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THIS CHATTEL DEED, made this 28th day of June , 20 00 , by and between: Strauss
Construction Corporation ; a Virginia corporation, hereinafter referred to as the "Developer," party of the
first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or
assigns, hereinafter referred to as the "Board," parry of the second part.
'WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt
and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN
AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board
all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply,
pumps, manholes and any and-all other equipment and appurtenances thereunto belonging, in and to the water
and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use and
occupy the easements in which the same maybe located, all of which is more particularly shown, described
and designated as follows, to wit:
As shown on the plan entitled Section 5, The Gardens of Cotton Hill, made by Lumsden &
Associates (dtd. August 21,1996, Revised 3uly 9, 1999, August 6, 1999, AuQUSt 16, 1999 and
September 17, 19991 and on file in the Roanoke County Department of Community
Development.
The Developer does hereby covenant and warrant that it will be responsible for the proper installation and
construction of the said water and/or sewer systems including repair of surface areas affected by settlement
of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any
necessary repairs at its cost.
1
. 1~ ~~I
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution
No. A-111400-3.~~ adopted by the Board of Supervisors of Roanoke County, Virginia,
on the l 4th day of November , 20Q4 .
2
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Developer:
Address:
By:
As:
WITNESS THE FOLLOWING signatures and seals:
President
Title
State of: ~irClifliCl..~ '
/City of: ~~~QnC7~ie,. , to wit:
By:
The foregoing instrument was acknowledged before me this:
~`~ ,day of ~i it l.e , 20 ~3 ,
Steven S, Strauss Its President
Duly authorized officer (typed name} Title
on behalf of: Strauss Construction Corporation
Notary Public
My Commission expires: ,~ (~~ .lt ~ ~,__~~'~
3
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Strauss Construction Corporation
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Approved as to form:
Co ty A omey
Board of Supervisors of
.Roanok ounty, Virginia
By; (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia '
County/ of: Roranoke , to wit:
The foregoing instrument was acknowledged before me this:
Z~~ ,day of ,/I~dP,/Llb~°1' 20~ ~ ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County,
Virginia.
Notary Public
My Commission expires: ~/3/ /~?~~~
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ACTION #
ITEM NUMBER ~ ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
SUBJECT: Request to Participate in Roanoke Valley Long-Range Water Supply
System Study
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval contingent upon receipt of X50, 000 funding from the Fifth Planning
District Regional Alliance. This is not related to our discussions with Roanoke City concerning
the possible formation of a water authority.
BACKGROUND:
The valley governments in conjunction with the Roanoke Valley-Alleghany Regional
Commission formed along-Range Water Supply Planning Committee in January 2000.
The Committee worked initially on determining existing water supply interconnects and existing
water agreements throughout the region. The Committee is presently discussing how to best
address future water supplies.
Localities that are expected to be involved are the counties of Bedford, Botetourt, Franklin and
Roanoke, the cities of Roanoke and Salem, and the Town of Vinton.
SUMMARY OF INFORMATION:
The committee has made a proposal to examine issues related to current water supply from a
cooperative, regional perspective and to suggest recommendations for addressing future regional
water supply needs. This proposal would require a study that focuses on the following issues:
- A dependable and adequate supply of raw water for the valley.
- Facilities to treat the raw water and produce safe and reliable finished water for public
consumption and use.
- A system for distribution and storage of the finished water to individual, domestic,
institutional, commercial, and industrial consumers in sufficient volume and pressure to
meet their needs, including fire protection.
._ . ~ / yr
i n i 1 in for fundin for this stud in
The Roanoke Valley-Alleghany Regional Comm ssio sappy g g y
the amount of $50,000. The source of funding would be from the Fifth Planning District
Regional Alliance Regional Competitiveness Program. If approved, matching funds would be
i required from the participating local governments.
FISCAL IMPACT:
It is expected that Roanoke County's share would be less than $10,000. Funds are presently
available in the Utility Department water fund for Roanoke County's share of the study.
STAFF RECOMMENDATION:
Staff recommends that the Board approve Roanoke County's participation in the future water
supply study.
SUBMITTED BY:
~ ~,
~-
Gar RyGar ob
Utility Di
APPROVED:
P.E. Elmer C. Hodge
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
No Yes Abs
Motion by: Harry C. Nickens to approve Church _ x _
Flora _ x _
McNamara- x -
Minnix _ x _
Nickens x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Danial Morris, Director, Finance
,/i-
1'
•
ACTION #
ITEM NUMBER '
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
SUBJECT: Request to Participate in Roanoke Valley Long-Range Water Supply
System Study
COUNTY ADMINISTRATOR'S COMMENTS:
Reco~nn~end approval contingent upon receipt of $50,000 funding from the Fiftlz Planning
District Regional Alliance. This is not related to our discussions with Roanoke City concerning
the possible forn2ation of a water authority.
• BACKGROUND:
The valley governments in conjunction with the Roanoke Valley-Alleghany Regional
Commission formed along-Range Water Supply Planning Committee in January 2000.
The Commttee worked initially on determining existing water supply intercomiects and existing
water agreements throughout the region. The Committee is presently discussing how to best
address future water supplies.
Localities that are expected to be involved are the counties of Bedford, Botetourt, Franklin and
Roanoke, the cities of Roanoke and Salem, and the Town of Vinton.
SUMMARY OF INFORMATION:
The committee has made a proposal to examine issues related to current water supply from a
cooperative, regional perspective and to suggest recommendations for addressing future regional
water supply needs. This proposal would require a study that focuses on the following issues:
- A dependable and adequate supply of raw water for the valley.
- Facilities to treat the raw water and produce safe and reliable finished water for public
consumption and use.
• - A system for distribution and storage of the finished water to individual, domestic,
institutional, commercial, and industrial consumers in sufficient volume and pressure to
meet their needs, including fire protection.
~ .y
r
`. ~' ;
• The Roanoke Valley-Alleghany Regional Commission is applying for funding for this study in
the amount of $50,000. The source of funding would be from the Fifth Planning District
Regional Alliance Regional Competitiveness Program. If approved, matching funds would be
required from the participating local governments.
FISCAL IMPACT:
It is expected that Roanoke County's share would be less than $10,000. Funds are presently
available in the Utility Department water fund for Roanoke County's share of the study.
STAFF RECOMMENDATION:
Staff recommends that the Board approve Roanoke County's participation. in the future water
supply study.
SUBMITTED BY:
•
APPROVED:
/i r` X/"/n/~'~
/r^'t~~ 9z ~ 4 ~ L
Gary Robert on, P.E. Elmer C. Hodge
Utility Direc or County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Church _ _
Received () Flora _ _ _.
Referred McNamara _ _
to Minnix - _
Nickens _
•
s
~~_
'_ "~
ACTION NO.
ITEM NUMBER /""~ "`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Request for Budget Public Hearings (3) on March 12, 2002 for Citizen Comment:
(1) Setting the Real Estate, Machinery and Tools, and Personal Property Tax Rates
(2) "Effective" Tax Rate Increase Due to Reassessments
(3) General Comment on Upcoming FY2002-2003 Budget
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: Staff would like to hold three (3) public hearings at the March 12, 2002
Board of Supervisors meeting to hear citizen comment on the items listed below:
(1) Tax Rates These rates will be advertised at $1.12 per $100 of assessed value for real estate, $3.00
per $100 of assessed value for machinery and tools, and $3.50 per $100 of assessed value for
personal property. These rates represent no change over current year's rates. To comply with legal
requirements, advertisements of these rates will appear in the Roanoke Times on 2/26/02 and
3/5/02.
(2) "Effective" Real Estate Tax Rate Increase State code mandates that when reassessment of real
property in a locality results in a real estate revenue increase of 1 % over the previous year, the
locality must either reduce the tax rate, so that the revenues are no more than 101 % of the previous
year's or hold a public hearing indicating an "effective" real property tax increase. This
advertisement would appear in the Roanoke Times on March 5, 2002.
(3) General Comment: FY2002-2003 Budget Consistent with past practices, the Board has expressed
a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget early
in the development process. This hearing gives citizens the opportunity to express their priorities
and concerns for the Board to consider during formulation of the upcoming budget. This
advertisement would appear in the Roanoke Times on March 5, 2002.
.`
~ -,
Respectfully submitted,
~/
Brent Robertson
Budget Director
1~~ /
Approved by,
~j-~-' /~
Elmer C. Hodge
County Administrator
ACTION
Approved () Motion by: No
Denied O Church
Received () Flora
Referred () McNamara
To O Minnix
Nickens
VOTE
Yes Abs
AGENDA ITEM
APPEARANCE REQUEST
PUBLIC HEARING ORDINANCE CITIZEN COMMENTS
SUBJECT:
I would like the Chairman of the Board of Supervisors to recognize me during the meeting on
the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS
FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED
BELOW;
• Each speaker will be given between three to five minutes to comment whether speaking
as an individual or representative. The Chairman will decide the time limit based on the
number of citizens speaking on an issue, and will enforce the rule unless instructed by
the majority of the Board to do otherwise.
• The speaker will be limited to a presentation of his/her point of view only. Questions of
clarification may be entertained by the Chairman.
• All comments must be directed to the Board. Debate between a recognized speaker
and audience members is not allowed.
• Both speakers and the audience will exercise courtesy at all times.
• Speakers are requested to leave any written statements and/or comments with the
Clerk to the Board.
• Individuals speaking on behalf of an organized group shall file with the Clerk
written authorization from the group allowing the individual to represent them.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD
z
NAME: _ ~~ ~ ~ ~ ~ ~_. ?~< ,v'
ADDRESS: J` ~ ~ U (.~ ~~' ~r~ h- ~~ ~ ~ i ~ ~ 4~'
PHONE
I .f(
~,.,,~~ i~7" .. _- - ..acs' .*f
~--r
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
of General
Amount Fund Revenues
Audited Balance at June 30, 2001 $8,572,593 6.80%
July 24, 2001 Appropriation to the VRFA -Explore Park
July 24, 2001 Loan to VRFA -Explore Park
Nov 13, 2001 Release of Funds from Advance Auto Agreement
Balance at February 12, 2002
Changes below this line are for information and planning purposes only.
Balance from above
($100,000)
(250,000)
937,329
$9,159,922 7.27%
$9,159,922
$9,159,922 7.2
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
2001 - 2002 General Fund Revenues $126,027,248
6.25% of General Fund Revenues $7,876,703
Respectfully Submitted,
Danial Morris
Director of Finance
Appr~ B~~
a~i/I
Elmer C. Hodge V ~
County Administrator
~"'
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Audited balance at June 30, 2001 656,424.43
Nov 13, 2001 Transfer from Department Savings 2000-01 144,301.00
Aug 6,2001 Lloyd Property Settlement Proceeds 984,000.00
~ Aug 14, 2001 Solid Waste Collection Canisters (42,000.00) ~
Sep 11, 2001 Mason Cove Fire/Rescue Station Septic System (40,000.00)
Dec 4, 2001 Facility Security Upgrades (60,000.00)
Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook (300,000.00)
Balance at February 12, 2002 $1,342,725.43
Respectfully Submitted,
Danial Morris
Director of Finance
Approved By,
~~~~ -~a~a~~-
Elmer C. Ho ge
County Administrator
~~
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2001-2002 Original Budget $100,000.001
August 28, 2001 Citizen Satisfaction Survey (12,000.00)1
September 25, 2001 RV Employers of People with Disabilities Awards (1,000.00)1
Balance at February 12, 2002 $87,000.00
Respectfully Submitted,
Danial Morris
Director of Finance
Appr~y' 7
/~7
Elmer C. Hodge
County Administrator
FUTURE SCHOOL CAPITAL RESERVE
COUNTY OF ROANOKE, VIRGINIA
Savings from 1996-1997 debt budget
Transfer from County Capital Projects Fund
FY1997-1998 Original budget appropriation
June 23, 1998 Savings from 1997-1998 debt fund
FY1998-1999 Original budget appropriation
FY 1999-2000 Original budget appropriation 2,000,000
Less increase in debt service 1,219,855
Nov 9, 1999 Savings from 1998-1999 debt fund
FY2000-2001 Original budget appropriation
Less increase in debt service
FY 2001-2002 Original budget appropriation
Less increase in debt service
Audited Balance at February 12, 2002
Reserved for Future School Operations
$670,000.00
1,113,043.00
2,000,000.00
321,772.00
2,000,000.00
780,145.00
495,363.00
2,000,000
(1,801,579) 198,421.00
2,000,000
(465,400) 1,534,600.00
$9,113,344.00
FY2000-2001 Original budget appropriation $1,500,000.00
July 11, 2000 SW Co Regional Stormwater (290,000.00)
FY2001-2002 Original budget appropriation 1,500,000.00
July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00)
Audited Balance at February 12, 2002 851,865.00
* Of this amount $447,280 is currently being used for the lease purchase of refuse
vehicles and will be repaid within two years.
Respectfully Submitted,
Danial Morris
Director of Finance
Appro ed By,
~~~~ ~
Elmer C. Hodge
County Administrator
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ACTION #
ITEM NUMBER ~'J °'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA [TEM: Accounts Paid -December 2001
COUNTY ADMINISTRATOR'S COMMENTS:
MMARY OF INFORMATION:
Payments to Vendors:
Voids 12/7/01
Payroll 12/7/01
Payroll 12/21/0 l
Direct Checks
Deposit
$702,079.10 $153,747.74
$674,714.58 $149,329.01
($696.72) ($696.72)
$855,826.84
$17.31 $824,060.90
$5,124,862.83
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
SUBMITTED BY:
Manual
Checks
$3,445,671.81
Danial Morris
Director of Finance
• i
w
Approved ()
Denied ( )
Received ( )
Referred ( )
To ~
Church
Flora
McNamara
Minnix
Nickens
No Yes Abs
f ~ . ~ /~-~
DAY REPORTING PROGRAM
5929 Cove Road
Roanoke, Virginia 24019
(540) 563-4475
(540) 563-4479 -FAX
MEMORANDUM
TO: Board of Supervisors of Roanoke County, Virginia
FROM: Sandi Worley, Program Supervisor
DATE: 1 /29/02
RE: Quarterly Report for Day Reporting Program for 2/12/02 meeting
PROGRAM PARTICIPATION
Mont h of October
Minimum Maximum Avera a Utilization %*
Da Pro ram 8 11 9.74 103%
Roanoke Count Cit of Salem Roanoke Ci Other
# of Admissions 4 0 0 0
Daily Avg. # of
Partici ants 8.74 1 0 0
Month of November
Minimum Maximum Avera a Utilization %*
Da Pro ram 10 12 11.21 118%
..s ,~,.
..
,, .,
Roanoke County City of Salem Roanoke City Other
# of Admissions 1 0 0 0
Daily Avg. # of
Partici ants 10.21 1 0 0
Month of December
Minimum Maximum Avera a Utilization %*
Da Pro ram 10 12 10.47 110%
Roanoke Count Ci of Salem Roanoke Cit Other
# of Admissions 3 0 0 0
Daily Avg. # of
Partici ants 9.71 .76 0 0
*100% Utilization equals 9.5 participants per day.
~ ,'~ ^~ ~~
' ~'/ -...
An er Mana ement Pro ram
Roanoke Count
Cit of Salem Roanoke
Cit
Other
Oct Nov Dec Oct Nov Dec Oct Nov Dec Oct/Nov/Dec
# of Partici ants 0 3 3 0 3 3 0 0 0 0/0/0
# of Assessments 0 3 0 0 3 0 0 0 0 0/0/0
# of Groups
Attended
0
4
3
0
4
3
0
0
0
0/0/0
Monthly Income
Total
$0
$630
$360
$0
$630
$360
$0
$0
$0
$0/$0/$0
TOTAL PROGRAM REVENUE
Including DRP Day Program and Anger Management Program.
CSU October November December Total
Roanoke Count $ 16,080.00 $ 16,150.00 $ 13,560.00 $ 45,790.00
Roanoke County CSU will not be billed for any services as they made a $231,852.00
contribution to the Pro ram Bud et from their VJCCCA rant
Cit of Salem $ 1840.00 $ 2150.00 $ 1400.00 $ 0.00
Roanoke Cit $ 0.00 $ 0.00 $ 0.00 $ 0.00
Other $ 0.00 $ 0.00 $ 0.00 $ 0.00
Total (w~out county $ 1840.00 $ 2150.00 $ 1400.00 $ 5390.00
Total (with County $ 17,920.00 $ 18,300.00 $ 14,960.00 $ 51,180.00
Respectfully Submitted bey
.) ~
~~,
Sandi Worley
Day Reporting Program Supervisor
~""
Lee B. Eddy
2211 Pommel Drive
Roanoke, Virginia 24018
Tel/Fax: 540/774-2930
MEMORANDUM
To: Roanoke County Board of Supervisors
Date: 1/28/02
Subject: January Meeting - Clean Valley Council
This is a brief summary of the January 22, 2002 regular
meeting of the Clean Valley Council held at 12:15 pm in the
meeting room at the offices of the. Roanoke Valley Resource
Authority.
Executive Director Ann Masters reported that board member
Andrew Glenn plans to leave the area in February, having
taken a position as Deputy Director of Environmental
Services for the City of Richmond.
Ms. Masters reported there was nothing unusual in the
monthly financial data. She said private donations for the
past year totaled $5155, and also that the expenses for the
Earth Summit and the Fall Cleanup Day were less than
expected.
Ms. Masters stated that leaders of several Roanoke Valley
environmental organizations are meeting on a regular basis
to consider joint actions that will accrue to their mutual
benefit. A social event involving board members of the
various organizations will likely be held in the fall.
The Council has set April 6, 2002, as Clean Valley Day, and
the City of Roanoke has set April 27, 2002, for another
household hazardous waste collection day.
The meeting concluded with the convening of several
committees. The long-range planning committee is
considering a revision to the bylaws, that were last amended
in 1985, to better coordinate with current practices. A
vote on the amended bylaws is expected at the March meeting.
Please let me or Ms. Masters know of any questions.
~~~
ACTION NO.
ITEM NUMBER ~ ~- /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Work Session on the Request to Sanction a Hidden Valley Youth
Sports Association Splitting the Cave Spring Recreation
Foundation
COUNTY ADMINISTRATOR'S COMMENTS:
This needs discussion and careful consideration. If approved, this will likely result in the
need to build a number of additional facilities to serve the same user population that we
have now.
BACKGROUND: It recently came to staff's attention that a group of citizens who
were part of the Cave Spring Recreation Foundation were interested in starting a Youth
Recreation Foundation for the youth that would attend the new Hidden Valley High
School, effectively splitting the Cave Spring Recreation Foundation. Roanoke County
Parks, Recreation, and Tourism has specific policies that are included in the Public Use
Manual For Sports Organizations and Community Users, that establish the sanctioning
requirements and conditions that a group must meet in order to be sanctioned by the
department for new organizations. Staff set up a meeting with this group to share this
information as well as address some other concerns we have in regard to this proposal.
This group has moved forward with this plan as outlined in the attached request. In
conversations with leaders of the Cave Spring Recreation Foundation they indicate that
their Board of Directors is opposed to this split and they plan to continue to offer their
program to all of Southwest County.
Basically, the current sanctioning policy states that "The Department of Parks and
Recreation shall not sanction or approve the use of County resources or facilities by clubs
or organizations which will duplicate existing services already being provided by the
D -~- 1
Department, area recreation clubs or the community." This policy was designed to
protect the integrity of the existing recreation clubs who we all acknowledge are the vital
partners with Roanoke County in providing youth athletic services. This policy did not
take into account the building of a new high school and the related community issues that
go with it. However, it is important to note that southwest county is unique in its
approach to youth sports. While other sections of the county have one booster club that
runs all sports in an existing area, Southwest County has a separate club for girls softball,
boys and girls soccer, and two separate boys baseball clubs, plus the Cave Spring
Recreation Foundation which offers football, basketball, cheerleading, and wrestling.
It is interesting to note that this proposal has focused only on the sports programs offered
by the Foundation as opposed to any of the other clubs or sports in South County.
Included in your packet is the request from the Hidden Valley Youth Sports Association.
Staff feels this issue is of such community importance that direction is required at the
Board level.
Respectfully submitted,
Pete Haislip, Director
Parks, Recreation, Tourism
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
Approved by,
/~
~~~
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Church - -
Johnson
McNamara
Minnix _ _ _
Nickens
C> - /
To. Roanoke Co. Parks & Rec
Attn: Mr. Pete Haislip, Director
1206 Kessler Mill Rd.
January 29,-2002
Salem, Va. 24153
-From: Hidden Valley Youth Sports Association
Board of Directors
P.O. Box 20733
Roanoke, Va. 24018
Mr. Haislip,
Per your request during your meeting with our Mr. Robert Washler and Mr. Bobby
Jones on December 18, 2001 we are submitting in writing our request for sanctioning in
the Roanoke County Parks & Recreation Department.
It is our intention to assist in character development and citizenship training of youth
in that portion of Roanoke County that encompasses the attendance lines for public
school students who are or will attend Hidden Valley High School (Green Valley Elem.,
Oak Grove Elem., Cave Spring Elem., & Hidden Valley Jr. High) in the Windsor Hills
Magisterial District of Roanoke County, Virginia ("Community"). We will be using
methods in common use by boy and/ or girl scouting organizations in Virginia and youth
league football, basketball, and/or baseball or softball organizations in Virginia in order
to implant the ideals of good sportsmanship, honesty, loyalty, courage, respect for
authority, and the value of physical education, so that the youth may become stronger
and happier and grow to be decent, healthy, and trustworthy citizens.
Our goal is to provide programs in football, basketball, cheerleading, and wrestling
for children residing in the school district that will attend the new Hidden Valley
High School.
Our anticipated participation is as follows:
Basketball = 450 Children Estimated = 45 Teams (7 to 17 years of age)
Wrestling = 30 Children Estimated (5 to 13 years of age)
Cheerleading = 130 Children Estimated (6 to 13 years of age)
Football = 150 Children Estimated (6 to 13 years of age)
An entry fee of $45.00 per child or $65.00 per family will be charged for each in-
dividual sport that a child wishes to participate in. There will be exceptions to this
rule that will be dealt with by the individual case. Example: If a child is from a single
parent home with a limited income then we will absorb said cost of participation. We
do not believe any child should be excluded from participation due to financial situa-
tions that he or she does not control !!
i
- ~ '-.. ,
We anticipate having a football team in each division. Three of the four teams can
practice at Green Valley Elem, School with the fourth team practicing at the field lo-
cated in the center of the new track at Hidden Valley Jr. High. We have assurances
that the field that adjoins the new high school practice field will be made available if we
have more_than the anticipated four teams. We are also working with an engineer to
obtain drawings for approval so we may begin construction on a new practice field, that
we hope to have available by June 2003. All expenses for xhis project aze being donated
by the various excavators, contractors, and builders that have been kind enough to help
us with the materials and labor required to complete this project.
With the anticipated loss of the Cave Spring High School field due to both high schools
and junior vazsity teams playing on the field each Thursday and Friday night we have
been working with Dr. B.J. Brewer regarding the use of the Junior High field for some
of our games. She has been quite receptive to the idea but at this time cannot obligate
until such time that she is aware of their fall sports schedule and anticipated use of the
field. We have discussed the fact that most games scheduled there would be day games
on Saturday's. Hopefully this will help offset the loss of the high school field in some
way.
As far as basketball is concerned we will need gym space for approximately 45 teams
total. This is approximately fifty percent of the total teams that are being handled by the
Cave Spring Rec Dept. now, so having gym space to accommodate this many teams
should be no different than what your department has done in the past.
Our initial start-up cost aze being covered by individual donations in the sum of
$60,000.00 as of this date. This will more than cover all of our purchases for new
cheerleading, wrestling, basketball, and football game uniforms, practice uniforms,
and numerous related equipment that we will need for our new youth sports foundation.
The various individuals that are involved in the formation of our new youth sports
association have over 100 yeazs of combined experience in youth sports programs
here in the Roanoke and other Virginia areas. We were approached with this idea over
a year ago and have found that everyone in the Hidden Valley District that we have
informed of this formation of a new youth sports association have been extremely
receptive to the idea and have more than willing to assist in any way they can.
We received the completed survey forms from Green Valley Elem., Cave Spring
Elem., and Oak Grove Elem. Schools this Wednesday, January 29, and the results
aze as follows: 91 % agree; 8% disagree; and 1 % undecided. The survey forms were
read by each individual principle at each school with changes in structure and content
approved by each. We also have well over 500 signatures from pazents in the Hidden
Valley district that aze extremely interested in seeing Hidden Valley form their own
youth sports organization.
We have made you well awaze that we as a group initiated the formation of our
own youth sports association so that the young children in the Hidden Valley azea
~ _
would have a club that would cater to them specifically: If we for some reason are not
approved by your department then Hidden Valley High School would be the only high
school in a 30 mile radius that would not have a rec club. (NOTE: Cave Spring Rec.,
Botetourt Rec, Vinton Rec, North Roanoke Rec, Glenvar Rec, Salem Rec, Bedford Rec,
and Craig Co. Rec-are all in existence-now!I)
We do not wish to take a confrontational approach to this in any way and hope we may
work with both your department and Cave Spring Rec Foundation in the future.
Sincerely,
Hidden Valley Youth Sports Association
Board of Directors
t„/ r /
~~
~~~s~ll'~~J~s °~
y~~~,~~ ~-/
'y871
STATE CORPORATION COMMISSION
l~ichmond, .November 27, 2001
This zs to Certify that the cert~cate of incorporation of
Hidden Valley Youth Sports Association, Inc.
was this day issued and admitted to record in this office and that
the said corporation zs authorized to transact its business subject
to all `~irginia laws applicable to the corporation ,and its business.
Effective date: November 27, 2001
Q~PAYIO/y CO
' UpQ',,4G IN~~ ~3.
W N
N_
fa- ' O
~A m 2'
fE4oFR TYP-+
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CCerkof the Commission
CIS0423
State Corporation Commission
Attest:
~~
Recreation Glubs
Vinton
Basketball
Football
Soccer
Cheerleading
Baseball
Softball
Glenvar
Basketball
Football
Soccer
Cheerleading
Baseball
Softball
Mason Cove
Basketball
Soccer
Cheerleading
Baseball
Softball
North Roanoke
Basketball
Football
Soccer
Cheerleading
Baseball
Softball
SW County Recreation Glubs
Cave Spring Recreation Foundation
Basketball
Football
Cheerleading
Mt. Pleasant
Basketball
Soccer
Cheerleading
Baseball
Softball
Proposed Hidden Valley Youth
Recreation Foundation
Basketball
Football
Cheerleading
SW County Soccer Association
Soccer
Cave Spring American Little League
Baseball
Cave Spring National Little league
Baseball
Cave Spring Softball League
Softball
<,`
,,.
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2002
AGENDA ITEM: Work Session on Procedures for Reviewing Contributions to Social Service, Human
Service, Cultural, and Tourism Agencies for Inclusion in the Annual Operating Budget.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: Since the adoption ofthe FY2001-2002 Annual Budget, several Board
Members have made comments and suggestions concerning possible changes to the process of reviewing
funding requests of outside organizations for inclusion in the County's annual operating budget.
This time has been set aside to discuss possible changes to this review process. Normally, the Board hears
organizational requests around the 2"d meeting in March.
Respectfully submitted,
Brent Robertson
Budget Director
Approved by,
Elmer C. Hodge
County Administrator
i
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied O Church _
Received () Flora _ _
Referred () McNamara _ _
To O Minnix _ _
Nickens
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 12, 2002
RESOLUTION 021202-5 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Closed Meeting File
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Board of Supervisors
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24018-0798
Joseph B. "Butch" Church, Chairman Richard C. Flora
Catawba Magisterial District Hollins Magisterial District
Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix
Windsor Hills Magisterial District Cave Spring Magisterial District
Harry C. Nickens
Vinton Magisterial District
February 22, 2002
Ms. Margie I. Wright
3519 Fort Avenue
Salem, VA 24153
Dear Ms. Wright:
Enclosed is a resolution of appreciation upon your retirement which was
unanimously approved at the February 12, 2002 Board Meeting. The Board of
Supervisors of Roanoke County and its citizens thanks you for your many years of
capable, loyal and dedicated service to the County.
I am pleased to send you this resolution, and notification that Roanoke County
has purchased a $100 Savings bond in recognition of youryears of employmentwith
the County. This bond will be forwarded to you from the Federal Reserve Bank at
a later date.
If you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. It has been our experience that framed resolutions may be damaged when
mailed.
Please accept this resolution and savings bond with our best wishes for a
productive retirement and continued success in the future.
Sincerely,
- O ~ ~• /~~~u~ r~~~ ~~
Joseph B. "Butch "Church, Chairman
Roanoke County Board of Supervisors
Enclosure
cc: Joseph Sgroi, Director, Human Resources
Betty McCrary, Director, Social Services
OFFICE: FAX: VOICE MAIL:
(540) 772-2005 (540) 772-2193 (540) 772-2170
E-MAIL:
bos @ co.roanoke.va.us
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Board _
of Supervisors
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VA 24016-0798
Joseph B. "Butch" Church, Chairman Richard C. Flora
Catawba Magisterial District Hollins Magisterial District
Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix
Windsor Hills Magisterial District Cave Spring Magisterial District
Harry C. Nickens
Vinton Magisterial District
February 22, 2002
Ms. Edna F. Lawson
1847 North Road
Salem, VA 24153
Dear Ms. Lawson:
Enclosed is a resolution of appreciation upon your retirement which was
unanimously approved at the February 12, 2002 Board Meeting. The Board of
Supervisors of Roanoke County and its citizens thanks you for your many years of
capable, loyal and dedicated service to the County.
I am also pleased to send you a quilt which was exclusively designed for
Roanoke County. We hope this quilt brings you enjoyment and remembrances of
your time at the County. It will be mailed in a separate package and if you do not
receive it within a week, please contact the Board office at 772-2005.
If you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. It has been our experience that framed resolutions may be damaged when
mailed.
Please accept this resolution and quilt with our best wishes for a productive
retirement and continued success in the future.
Sincerely,
~~~ ~~~~
QSyc~
oseph B. "Butch" Church, Chairman
Roanoke County Board of Supervisors
Enclosure
cc: Joseph Sgroi, Director, Human Resources
Elaine Carver, Director, Information Technology
OFFICE: FAX: VOICE MAIL E-MAIL:
(540) 772-2005 (540) 772-2193 (540) 772-2170 bos@co.roanoke.va.us
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1838
MARY H. ALLEN, CMC
CLERK TO THE BOARD
Email: mallen~co.roanoke.va.us
C~a~txr~~ o~ ~a~x~.aC~
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
February 13, 2002
The Honorable John S. Edwards, Virginia Senate
The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate
The Honorable H. Morgan Griffith, Virginia House of Delegates
The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates
The Honorable A. Victor Thomas, Virginia House of Delegates
Gentlemen:
BRENDA J. HOLTON, CMC
DEPUTY CLERK
Email: bholton~co.roanoke.va.us
Attached is a copy of Resolution No.021202-4.1 supporting legislation expanding the
current "Two for Life" Program to "$4-For-Life". This resolution was adopted by the Board
of Supervisors at their meeting on Tuesday, February 12, 2002.
If you need further information, please do not hesitate to contact me.
Sincerely,
,~~"
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Attachment
cc: Paul M. Mahoney, County Attorney
Ford Wirt, President, Western Virginia Emergency Medical Services Council
Rob Logan, Executive Director, EMS Council, Roanoke
Rick Burch, Chief, Fire & Rescue
OF ROANpf.~
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1838
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005 BRENDA J. HOLTON, CMC
MARY H. ALLEN, CMC FAX (540) 772-2193 DEPUTY CLERK
CLERK TO THE BOARD Email: bholton~co.roanoke.va.us
Email: mallenC~?co.roanoke.va.us
February 13, 2002
Ms. Tobie McPhail
807 Orlando Court
Roanoke, VA 24019
Dear Ms. McPhail:
I am pleased to inform you that, at their meeting held on Tuesday, February 12,
2002, the Board of Supervisors ollinds Maa iste~al Districtppor a fo~ r-year term This term
Library Board, representing the H g
began on December 31, 2001, and will expire on December 31, 2005.
State law provides that any person elected, re-elected, or appointed to any public
body be furnished a copy of the Freedom of Information Act. Your copy is enclosed.
State law requires that you take an oath of office before the Clerk of the Roanoke
County Circuit Court. This oath n As ~ Gaaw i at 387 6205, to arorange to pave th~noath
Board. Please telephone Steve
administered, and Mr. McGraw has asked that you bring this letter with you.
On behalf of the Supervisors and the citizens of Roanoke County, please accept our
sincere thanks and appreciation for your willingness to accept this appointment.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
bjh
Enclosures
cc:
Diana Rosapepe, Director, Libraries
Steven A. McGraw, Clerk, Circuit Court
N9ary Allen - Re: Tobie McPhail r Page 1
From: "RICHARD C. FLORA" <rflora@res.k12.va.us>
To: <mallen@co.roanoke.va.us>
Date: 1 /24/02 11:46AM
Subject: Re: Tobie McPhail
Tobie McPhail, 807 Orlando Ct. ,Roanoke, Va 24019 366-1473
CC: <bholton@co.roanoke.va.us>
5. Library Board
~oh ~i rn2 .2 - /2 -0 2
RCF NOMINATED MS. TOBIE MCPHAIL TO A 4-YEAR TERM EXPIRING
12/31 /2005.
6. Roanoke County School Blue Ribbon Committee
7. Roanoke Valley Regional Pound Facility Advisory Board
A-012202-3
JOHN CHAMBLISS APPOINTED BY URC AT ECH'S RECOMMENDATION
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
R-012202-4
HCN MOTION TO APPROVE CONSENT AGENDA
URC
1. Approval of Minutes -August 28, 2001, September 11, 2001.
2. Confirmation of Committee appointments to the Roanoke Regional
Airport Commission, Roanoke Valley-Allegheny Regional
Commission, and Southwest Development Financing, Inc.
A-012202-4.a
3. Acceptance of $1,251.60 donation from the FAB 5K Race held in
August 2001.
A-012202-4.b
4, Request from Sheriffs Office to accept federal grant in the amount of
$66,862 from the Department of Criminal Justices Services to
upgrade the new Jail Management System and Civil Process Service
software.
A-012202-4.c
4
Mary Allen -Mary Hollingsworth
From: Brenda Holton
To: Betty McCrary
Date: 2/1/02 9:04AM
Subject: Mary Hollingsworth
Betty, HR has informed us that Mary Hollingsworth will come to the Feb 12 Board meeting to receive her
resolution. This will be at the beginning of the meeting, 3 p.m.
You asked about the date she was coming when you returned the draft resolution. If I hear anything
different, I will let you know.
Brenda J. Holton
Deputy Clerk
Roanoke County Board of Supervisors
540-772-2005
bholton@co.roanoke.va.us
Page 1
CC: Mary Allen
Mary Allen - 1/1/02 Retirees
From: Carla Frazier
To: Brenda Holton; Mary Allen
Date: 1 /11 /02 10:40AM
Subject: 1/1/02 Retirees
Hi Mary and Brenda,
I have contacted all 3 retirees for 1/1/02 and listed below are their choices for either a savings bond or a
quilt:
Mary Hollingsworth -Quilt
Margie Wright -Savings Bond
Edna Lawson -Quilt
Also, I spoke with Mary Hollingsworth about the date of the board meeting she would like to attend and
she indicated that 2/12/02 at 3:00 p.m. would be a good day for her to attend the BOS meeting.
If you need any further information, please do not hesitate to call. To ensure that everyone is informed, I
have notified all applicable representatives in HR that quilts are to be given for all retirees in 2002 and
explained how these quilts wi-I be distributed to retirees.
Thanks for your patience in working with me on this matterl.
Carla
H R Asst
Page 1
CC: Anita Hassell
~B er nda Holton - Re: Mary Hollingsworth Page 1
From: Carla Frazier
To: Brenda Holton
Date: 1/31/02 2:08PM
Subject: Re: Mary Hollingsworth
Brenda,
As far as I know Mary is still coming. She has not called and told me anything to the contrary.
Have a good afternoon.
Carla
»> Brenda Holton 01/31/02 01:02PM »>
Carla, just double-checking that Mary is coming to Board Meeting on 2/12 to receive retirement resolution
and quilt. You emailed me on 1/11 that the date was good but just checking.......
Brenda J. Holton
Deputy Clerk
Roanoke County Board of Supervisors
540-772-2005
bhQlton aC~co.roanoke.va.us
N T E R
.MEMO
ROANOKE COUNTY BOARD OF SUPERVISORS
O F F I C E CLERK'S OFFICE
TO: Betty McCrary ~'~ ~ ~ ~~'~`,~
FROM: Brenda J. Holton, Deputy Clerk ~~ l~'" '~1 }~j~' ry .
DATE: January 9, 2002 ~;
SUBJECT: RETIREMENT RESOLUTIONS r~r~1 R~C~~V~u~ ,~-~ 4
The Human Resources Department has notified us that two merrr~~r~,pflth~q,;~`,
Social Services Department retired as of January 1, 2002. ~ _4 =~ -°•~'
(1) Mary T. Hollingsworth retired after ten years and one month of service.
She would like to attend a Board meeting to receive her resolution and
as soon as the date has been set, I will let you know.
(2) Margie I. Wright retired after sixteen years and two months of service.
She would like her resolution mailed to her.
I have prepared draft resolutions but would like your help in making them
more personal. Would you please:
1. Review and make any suggestions or corrections you deem
appropriate.
2. Provide additional information for the third or (if necessary) a fourth
paragraph to make the resolution more personal and meaningful.
(a) include any awards; outstanding achievements; special projects;
department, organization and/or community involvement; and
any other information, such as outstanding attendance record;
or being extremely dependable and responsible.
3. Please return the revised resolution to the Clerk's Office as soon as
possible so they can be put on a Board agenda for approval.
Thanks for your help and if you ha e a y e i s, p ea~~~~t know. r
Attachments ~ ~ ~ - ~
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COUNTY OF ROANOKE
Retirement Resolution Form
(To be completed at the exit interview session with the retiring employee)
Name of Employee: ~QY tom- ~11t(~C~p`~y~~~
Dates of Employment: ~ ~ ~-- Q 1 `~~> ~ a ~ ~3 (~,O ~
Current Position: ~~CX...a~Cs--~ ~--t~y1C~--'S ~IC~~ -~
Retirement Date: ~ I i 1 Ua
Length of Service:
Previous Positions Held:
CC~M b~dc~ ~o
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JC`~ ~.r____~_I I~~~h
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~~C.S~G-~ ~r Y ~C..C_5 'AIC.~.e
Other Information: ~' ~C~.Carc~~' ~~~b~~~r~ I~C~.
R~~,ro~,~(-Iq ~~-~OI.~
Board Meeting dates during retirement month:
1)
/ Plans to attend board meeting on
2)
date.
Would like to attend a board meeting at a later date.
Date requested is:
Does not plan to attend a board meeting. Please mail resolution.
~2.~1 ~ of
Human Resources S ature Date
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
MARY T. HOLLINGSWORTH, SOCIAL SERVICES, AFTER TEN YEARS
OF SERVICE
WHEREAS, Mary T. Hollingsworth was first employed by Roanoke County on
December 2, 1991 in the Social Services Department as an Eligibility Aide I and also
served as an Eligibility Worker and Social Worker; and
WHEREAS, Ms. Hollingsworth retired from Roanoke County on January 1, 2002
as a Social Services Aide II after ten years and one month of service; and
WHEREAS, Ms. Hollingsworth, through her employmentwith Roanoke County, has
been instrumental in improving the quality of life for its citi
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roano
~~
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARY T. HOLLINGSWORTH for ten years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
r~~
CJ~-~"~-
0 ''`""
~~ ~~ N
SAMPLE RESOLUTION
WHEREAS the emergency medical services system of the Commonwealth of Virginia provides an
invaluable service to the citizens of Virginia; and
WHEREAS there exists a need to adequately fund the infrastructure of the E.M.S. system, which includes
funds that are returned to the localities for E.M.S., funds for equipment grants, support for the regional
E.M.S. councils, and funding for training and many other elements of the E.M.S. system; and
WHEREAS funding for all of these needs has remained constant for the past eleven years, and is provided
totally through the "Two-for-Life" motor vehicle registration add-on special fund without any support from
the state's general fund; and
WHEREAS the (Board of Supervisors) (City Council) of the (County) (City) of
recognizes the increased costs to operate Virginia's E.M.S. system, and the need to increase that source
of funding to carry the system into the next century and to meet the many increased demands.
NOW THEREFORE BE IT RESOLVED that the (Board of Supervisors) (City Council) of the (County) (City)
of
does hereby endorse the proposed "$4-for-Life" initiative as presented to the
Virginia General Assembly in Senate Bill 3 and House Bill 82 at its 2002 session; and
FURTHER RESOLVED that the (Board of Supervisors) (City Council) of the (County) (City) of
Assembly.
communicates this endorsement to appropriate members of the Virginia General
ATTEST:
Mary Allen -closed meeting
From: Paul Mahoney
To: Mary Allen
Date: 2/4/02 10:32AM
Subject: closed meeting
Mary:
Please add the following item to the Closed Meeting portion of the Feb. 12 BOS meeting:
Sec. 2.2-3711.A.3 acquisition of real estate for public purposes, namely, courthouse parking in the City of
Salem
Elmer:
John Willey has discussed a lease extension with Mr. Watts. Vickie Huffman will send you the details.
We should discuss this with the BOS in closed meeting, and if they agree, place this on the BOS Feb. 26
agenda for first reading of the ordinance.
Paul
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CC: Elmer Hodge
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Recreation Clubs
Vinton
Basketball
Football
Soccer
Cheerleading
Baseball
Softball
Mason Cove
Basketball
Soccer
Cheerleading
Baseball
Softball
North Roanoke
Basketball
Football
Soccer
Cheerleading
Basebafi
Softball
SW County Recreation Clubs
Gave Spring Recreation Foundation
Basketball
Football
Cheerleading
Glenvar
Basketball
Football
Soccer
Cheerleading
Baseball
Softball
Mt. Pteasan#
Basketball
Soccer
Cheerleading
Baseball
Softball
~r~ ~"'~~
Proposed Hidden Vatley Youth
Recreation Foundation
Basketball
Football
Gheerleading
SW County Soccer Association
Soccer
Cave Spring American Little League
Baseball
Gave Spring National Little league
Baseball
Gave Spring Softball League
Softball