Loading...
HomeMy WebLinkAbout3/12/2002 - Regular,~,~a~~~ O~ AOANp,Y~ ~ ~, ~ ~ _r a ~~~~~ ~~ ~~x~~ ~ raaa C1~'6r~rng- ~~cument - Oyu ject t~ re~~rst~n ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MARCH 12, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. THERE WILL BE A SPECIAL 7:00 P.M. EVENING SESSION LIMITED TO HEARING BUDGET REQUESTS FROM CERTAIN AGENCIES AND HOLDING BUDGET PUBLIC HEARINGS . A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: Rev. Adrian E. Dowell Shiloh Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS HCN ANNOUNCED THAT THE MEETINGS ARE NOW BEING WEBCAST ON THE INTERNET. 1 ® Recycled Paper PMM ADDED CLOSED MEETING 2.2-3711 A (1), DISCUSSION OF THE PERFORMANCE OF A PUBLIC OFFICIAL. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Elizabeth W. Stokes for her service on the Roanoke County Electoral Board R-031201-1 JPM MOTION TO ADOPT RESO URC MS. STOKES PRESENT TO ACCEPT RESO D. BRIEFINGS NONE E. NEW BUSINESS 1. Request to allocate $128,953.22 from the State Compensation Board's Technology Trust Fund to the Circuit Court Clerk's Office to purchase Records Imaging/Indexing System. (Steven A. McGraw, Circuit Court Clerk) A-031201-2 HCN MOTION TO ALLOCATE $128,953.22 URC 2. Request to accept donations from the Bent Mountain Library Fund, a citizen-initiated fund raising effort for the expansion of the Bent Mountain Library. (Diana Rosapepe, Library Director and Danial Morris, Finance Director) A-031201-3 JPM MOTION TO ACCEPT DONATIONS AND THE ESTABLISHMENT OF AN ACCOUNT FOR THE BENT MOUNTAIN LIBRARY FUND AND AUTHORIZE THE COUNTY ATTORNEY TO ISSUE A TAX EXEMPT LETTER CONCERNING THE PROJECT. URC 2 3. Request for $89,262 additional funding for CORTRAN transportation service. (John Chambliss, Assistant County Administrator) A-031201-4 HCN MOTION TO APPROPRIATE $89,262 ADDITIONAL FUNDING URC HCN REQUESTED A WORK SESSION ON THIS ISSUE THAT WOULD INCLUDE THE USERS OR MEMBERS OF THE SENIOR AND CHALLENGED COMMISSION. 4. Authorization of an agreement with Sims Automotive, Inc. accepting a public drainage easement and approving the encroachment of a building into said easement. (Paul M. Mahoney, County Attorney) A-031201-5 HOM MOTION TO AUTHORIZE EXECUTION OF AGREEMENT URC F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing and approving execution of a lease agreement with Cisco Systems, Inc. for office space in the County-owned Salem Bank and Trust Building. (Anne Marie Green, General Services Director) JPM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 3126/02 URC 2. First reading of an ordinance authorizing lease of real estate for a parking lot at the Roanoke County Courthouse. (Anne Marie Green, General Services Director) HCN MOTION TO APPROVE 1ST READING 2ND READING - 3/26102 URC G. SECOND READING OF ORDINANCES 3 1. Second reading of ordinance amending the Roanoke County Code by the adoption of a new section 2-7, Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired. (Paul Mahoney, County Attorney) 0-031201-6 JBC MOTION TO ADOPT ORD AYES-RCF, HOM, JBC PRESENT-JPM, HCN HOM REQUESTED THAT ORDINANCE BE RE-EVALUATED IN 1 YEAR TOM HUFFORD SPOKE IN OPPOSITION TO THE ORD AND EXPRESSED CONCERN ABOUT THE AMBULANCE FEE . H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare Board of Directors HCN NOMINATED ROGER LAPLACE TO ANOTHER 3-YEAR TERM EXPIRING DECEMBER 31 2004. CONFIRMATION ON CONSENT AGENDA 2. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 3. Grievance Panel 4. Parks and Recreation Advisory Commission 5. Roanoke County Public Safety Volunteer Benefits Board of Trustees 6. Roanoke Valley Greenway Commission CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 4 R-031201-7 HCN MOTION TO ADOPT CONSENT RESO AFTER DISCUSSION OF ITEM 3 URC 1. Approval of Minutes -January 8, 2002 2. Confirmation of Committee appointment to the Blue Ridge Behavioral Healthcare Board of Directors. A-031201-7.a 3. Release to Novozymes Biologicals Inc. from environmental liability for stormwater runoff. A-031201-7.b 4. Resolutions of appreciation upon the retirements of: a. Lewis W. Crossgrove, Utility Billing Department, after fourteen years of service R-031201-7.c b. Michael S. McGuire, Police Department, after twenty-five years of service R-031201-7.d c. James A. Shelton, Sheriff's Office, after twenty-one years of service R-031201-7.e 5. Acceptance of water and sewer facilities serving Belle Grove, Phase 3. A-031201-7.f 6. Request from Schools to accept $2,449 funding from the Refugee Children School Impact Grant. 5 A-031201-7.g 7. Request to appropriate $40,000. to build a shoot house at the regional firearms training center. A-031201-7. h J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS THREE CITIZENS SPOKE IN SUPPORT OF THE SANCTIONING OF THE HIDDEN VALLEY RECREATION FOUNDATION AND TWO CITIZENS SPOKE IN OPPOSITION TO DIVIDING THE CAVE SPRING RECREATION FOUNDATION INTO TWO ORGANIZATIONS. ECH WILL MEET WITH REPRESENTATIVES OF BOTH GROUPS MEMBERS OF THE PARKS AND REC. ADVISORY COMMISSION AND SCHOOL STAFF AND BRING BACK A RECOMMENDATION AT THE 4/9/02 BOS MEETING M. REPORTS HCN MOTION TO RECEIVE AND FILE - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS 6 1. Supervisor Minnix announced that the Cave Spring Knights were in the state championship in Lynchburg and wished them success. 2. Supervisor Church announced that he attended the Salem/Roanoke County Annual Banquet where they announced that Linda Davis was named Teacher of the Year and Nathan Hartwell was named Officer of the Year and asked that they be recognized at a future Board meeting_ O. WORK SESSIONS (4th Floor Conference Room) Work Session to discuss Stormwater National Pollutant Discharge Elimination System (NPDES), Phase II. (George Simpson, Assistant Director, Community Development) HELD FROM 5:50 P.M. TO 6:20 P.M. AND PRESENTED BY GEORGE SIMPSON AND CONSULTANTS FROM AMEC. $200,000 FUNDING WILL BE NEEDED TO BEGIN. ECH SUGGESTED USING CAPITAL NON-RECURRING REVENUE. 2. Work Session to discuss new Federal Ambulance Transport Fee Structure for Medicare. (Richard Burch, Fire and Rescue Chief) HELD FROM 6:45 P.M. TO 6:55 P.M. STAFF TO BRING BACK RESO ESTABLISHING MEDICARE FEE STRUCTURE TO 3/26/02 MEETING. P. CLOSED MEETING pursuant to Code of Virginia Section 2-3711 A (7) Sewage Treatment Plant contract; 2-3711 A (5) discussion of prospective business or industry where no previous announcement has been made; 2- 3711 A (1) Discussion of the performance of a public official. JBC MOTION TO GO INTO CLOSED MEETING AT 5:40 .M. URC EVENING SESSION (7:00 P.M.~ Q. CERTIFICATION RESOLUTION 7 R-031201-8 JBC MOTION TO RETURN TO OPEN SESSION AT 7:00 P.M. AND ADOPT CERTIFICATION RESO. URC R. REQUESTS FOR FUNDING TO BE INCLUDED IN THE FISCAL YEAR 2002-2003 BUDGET 1. Fire & Rescue Volunteer Chiefs Board CHIEFS JOE COYLE AND WOODIE HENDERSON SPOKE ON BEHALF THE CHIEFS BOARD AND ASKED THAT NO FUNDING BE CUT FROM THE FIRE AND RESCUE BUDGET, AND IF THERE ARE ANY ADDITIONAL FUNDS THAT THEY BE SPENT ON MAINTENANCE OF FIRE AND RESCUE BUILDINGS. 2. Social and Human Services Agencies 27 AGENCIES SPOKE REQUESTING FUNDS FROM THE 2002-2003 BUDGET S. PUBLIC HEARINGS 1. Public Hearing to elicit citizen comment for items to be included in the budget for the 2002-2003 fiscal year. NO CITIZENS SPOKE 2. Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. NO CITIZENS SPOKE 3. Public Hearing to elicit citizen comment to set the following tax rates in Roanoke County. a. To set a real estate tax rate of not more than $1.12 per $100 assessed valuation. b. To set a personal property tax rate of not more than $3.50 per $100 assessed valuation. 8 c. To set a machinery and tools tax rate of not more than $3.00 per $100 assessed valuation. NO CITIZENS SPOKE T. ADJOURNMENT TO WEDNESDAY, MARCH 13, 2002 AT 7:00 P.M. AT THE SCHOOL BOARD ADMINISTRATION OFFICE FOR THE PURPOSE OF A JOINT PRESENTATION WITH THE SCHOOL BOARD FROM THE BLUE RIBBON COMMISSION. JBC ADJOURNED MEETING AT 9:02 P.M. 9 t O~ ROANp,YF a ~ ~ ~ z ~ a 1838 ~oF~~~ C~~ix~t~ ~~ ~~~r~~~~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MARCH 12, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. THERE WILL BE A SPECIAL 7:00 P.M. EVENING SESSION LIMITED TO HEARING BUDGET REQUESTS FROM CERTAIN AGENCIES AND HOLDING BUDGET PUBLIC HEARINGS . A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Rev. Adrian E. Dowell Shiloh Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Elizabeth W. Stokes for her service on the Roanoke County Electoral Board D. BRIEFINGS E. NEW BUSINESS 1 ® Recycled Paper .~ 1. Request to allocate $128,953.22 from the State Compensation Board's Technology Trust Fund to the Circuit Court Clerk's Office to purchase Records Imaging/Indexing System. (Steven A. McGraw, Circuit Court Clerk) 2. Request to accept donations from the Bent Mountain Library Fund, a citizen-initiated fund raising effort for the expansion of the Bent Mountain Library. (Diana Rosapepe, Library Director and Danial Morris, Finance Director) 3. Request for $89,262 additional funding for CORTRAN transportation service. (John Chambliss, Assistant County Administrator) 4. Authorization of an agreement with Sims Automotive, Inc. accepting a public drainage easement and approving the encroachment of a building into said easement. (Paul M. Mahoney, County Attorney) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing and approving execution of a lease agreement with Cisco Systems, Inc. for office space in the County-owned Salem Bank and Trust Building. (Anne Marie Green, General Services Director) 2. First reading of an ordinance authorizing lease of real estate for a parking lot at the Roanoke County Courthouse. (Anne Marie Green, General Services Director) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Code by the adoption of a new section 2-7, Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired. (Paul Mahoney, County Attorney) H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare Board of Directors 2. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 2 3. Grievance Panel 4. Parks and Recreation Advisory Commission 5. Roanoke County Public Safety Volunteer Benefits Board of Trustees 6. Roanoke Valley Greenway Commission CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -January 8, 2002 2. Confirmation of Committee appointment to the Blue Ridge Behavioral Healthcare Board of Directors. 3. Release to Novozymes Biologicals Inc. from environmental liability for stormwater runoff. 4. Resolutions of appreciation upon the retirements of: a. Lewis W. Crossgrove, Utility Billing Department, after fourteen years of service b. Michael S. McGuire, Police Department, after twenty-five years of service c. James A. Shelton, Sheriff's Office, after twenty-one years of service 5. Acceptance of water and sewer facilities serving Belle Grove, Phase 3. 6. Request from Schools to accept $2,449 funding from the Refugee Children School Impact Grant. 3 7. Request to appropriate $40,000 to build a shoot house at the regional firearms training center. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4th Floor Conference Room) 1. Work Session to discuss Stormwater National Pollutant Discharge Elimination System (NPDES), Phase II. (George Simpson, Assistant Director, Community Development) 2. Work Session to discuss new Federal Ambulance Transport Fee Structure for Medicare. (Richard Burch, Fire and Rescue Chief) P. CLOSED MEETING pursuant to Code of Virginia Section 2-3711 A (7) consultation with legal counsel and briefings regarding the Regional Sewage Treatment Plant contract; 2-3711 A (5) discussion of prospective business or industry where no previous announcement has been made. EVENING SESSION (7:00 P.M.) Q. CERTIFICATION RESOLUTION R. REQUESTS FOR FUNDING TO BE INCLUDED IN THE FISCAL YEAR 2002-2003 BUDGET 4 I 1. Fire & Rescue Volunteer Chiefs Board 2. Social and Human Services Agencies S. PUBLIC HEARINGS 1. Public Hearing to elicit citizen comment for items to be included in the budget for the 2002-2003 fiscal year. 2. Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. 3. Public Hearing to elicit citizen comment to set the following tax rates in Roanoke County. a. To set a real estate tax rate of not more than $1.12 per $100 assessed valuation. b. To set a personal property tax rate of not more than $3.50 per $100 assessed valuation. c. To set a machinery and tools tax rate of not more than $3.00 per $100 assessed valuation. T. ADJOURNMENT TO WEDNESDAY, MARCH 13, 2002 AT 7:00 P.M. AT THE SCHOOL BOARD ADMINISTRATION OFFICE FOR THE PURPOSE OF A JOINT PRESENTATION WITH THE SCHOOL BOARD FROM THE BLUE RIBBON COMMISSION. 5 t ~ y ~ f'"'! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12 2002 RESOLUTION 031202-1 OF APPRECIATION TO ELIZABETH W. STOKES FOR HER SERVICE ON THE ROANOKE COUNTY ELECTORAL BOARD WHEREAS, Elizabeth W. Stokes has served on the Roanoke County Electoral Board from July 31, 1992, until February 28, 2002, and was reappointed three times; and WHEREAS, Ms. Stokes was elected to serve as Chairman, Vice-Chairman and Secretary while on the Electoral Board; and WHEREAS, during her tenure, the number of registered voters in Roanoke County grew from 41,000 to 58,000; and WHEREAS, prior to service on the Electoral Board, Ms. Stokes served the citizens of Roanoke County as the elected Clerk of Circuit Court from 1968 to 1992; and WHEREAS, she continues her volunteer activities on behalf of Roanoke County by serving on the Total Action Against Poverty Board of Directors and the Commission for Senior and Challenged Citizens, and WHEREAS, through her leadership and involvement in volunteer activities in Roanoke County, Ms. Stokes has demonstrated her dedication and commitment to Roanoke County and to the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all its citizens does hereby extend sincere appreciation to ELIZABETH W. STOKES for her service to Roanoke County as a member of the Electoral Board and for her active participation on other committees, 1 commissions and boards, and FURTHER, the Board wishes Ms. Stokes an active, productive future and expresses its pleasure that she will continue to serve the citizens of Roanoke County through her other volunteer commitments. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolution of Appreciation File 2 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Resolution of Appreciation to Elizabeth W. Stokes for her service on the Roanoke County Electoral Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Elizabeth Stokes' term on the Roanoke County Electoral Board expired February 28, 2002. The Electoral Board is comprised of three members, with two members belonging to the political party of the Governor. With the election of Democrat Governor Mark Warner, Ms. Stokes, a Republican, is ineligible for reappointment. Ms. Stokes has served on the Electoral Board for ten years. Prior to that time she served three terms as Clerk of Circuit Court from 1968 to 1992, and has been active in many other County activities. The attached resolution recognizes her service on the Electoral Board as well as her other accomplishments. STAFF RECOMMENDATION: It is recommended that the attached resolution of appreciation be adopted by the Board of Supervisors. ~~ ~~ Elmer C. Hodge County Administrator ACTION ------------------- VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora Received () McNamara- Referred () Minnix To () Nickens ~,_ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12 2002 RESOLUTION OF APPRECIATION TO ELIZABETH W. STOKES FOR HER SERVICE ON THE ROANOKE COUNTY ELECTORAL BOARD WHEREAS, Elizabeth W. Stokes has served on the Roanoke County Electoral Board from July 31, 1992, until February 28, 2002, and was reappointed three times since then; and WHEREAS, Ms. Stokes was elected to serve as Chairman, Vice-Chairman and Secretary while on the Electoral Board; and WHEREAS, during her tenure, the number of registered voters in Roanoke County grew from 41,000 to 58,000; and WHEREAS, prior to service on the Electoral Board, Ms. Stokes served the citizens of Roanoke County as the elected Clerk of Circuit Court from 1968 to 1992; and WHEREAS, she continues her volunteer activities on behalf of Roanoke County by serving on the Total Action Against Poverty Board of Directors and the Commission for Senior and Challenged Citizens, and WHEREAS, through her leadership and involvement in volunteer activities in Roanoke County, Ms. Stokes has demonstrated her dedication and commitment to Roanoke County and to the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all its citizens does hereby extend sincere appreciation to ELIZABETH W. STOKES for her service to Roanoke County as a member of the Electoral Board and for her active participation on other committees, C-1 commissions and boards, and FURTHER, the Board wishes Ms. Stokes an active, productive future and expresses its pleasure that she will continue to serve the citizens of Roanoke County through her other volunteer commitments. A-031202-2 ACTION N0. ITEM N0. ~ -t ,- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Request to allocate $128,953.22 from the State Compensation Board's Technology Trust Fund to the Circuit Court Clerk's Office to purchase a Records Imaging/Indexing system COUNTY ADMINISTRATOR'S COMMENTS: This is an excellent project that will provide benefit for the citizens as well as realtors and other corporate users. It will also help us communicate the flow of information between County departments faster and more accurately. This, however, is a strange financial arrangement. The Clerk's Office has already accumulated X260, 000 in the Technology Trust account which is being held by the state. It would seem sensible to me if the state paid directly but I have been assured that this is not possible. I am also assured that we will reimbursed by the state within a 30 to 60 day time frame. Mr. McGraw will elaborate when he makes his presentation. BACKGROUND: For more than six (6) years, the Roanoke County Circuit Court Clerk's Office has been accumulating funds in its Technology Trust Fund (TTF) Account through fees which have been collected by our office at the time of recordation of certain real estate-related documents. Currently, the Clerk's office has in excess of $260,000.00 in this account. The TTF account was established by the Virginia General Assembly for all Circuit Court Clerks' offices within the Commonwealth in order to provide them with the necessary funds to implement computerized records imaging and indexing systems. After more than five years of research and testing, the Roanoke County Circuit Court Clerk's office elected to contract with the Supreme Court of Virginia for this service. The first phase of this project, initiated in November, 2001, has now been completed, and the attached invoice from the Supreme Court of Virginia represents our office's expenditures to date. At this time, the Clerk's office is requesting a fully reimbursable appropriation of $128,953.22. Over the next several months, several more phases of implementation are scheduled to occur toward 1 "" the goal of placing many of records on the Internet prior to the end of this calendar year. As our office receives the invoices for each of these subsequent expenditures, I will return to this Board for similar requests for appropriation and subsequent reimbursement of funds, thus also providing you with an update as to our continued progress. FISCAL IMPACT: This appropriation in the amount of $128,953.22 will be 100% reimbursed to Roanoke County by the Roanoke County Circuit Court Clerk's Office's TTF account via the State Compensation Board. There are no requirements for matching funds or other contributions by Roanoke County. STAFF RECOMMENDATION: Staff recommends acceptance of $128,953.22 of revenues from the Technology Trust Fund, and the appropriation of these funds to the Clerk of Courts for imaging equipment. Respectfully submitted, Approved by, C~~ /~ Steven A. McGraw, Sr., Clerk Elmer C. Hodge, Jr. Roanoke County Circuit Court County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church _ x _ Denied ( ) allocate $128 953.22 Flora _ x Received ( ) McNamara- x _ Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Steven A. McGraw, Sr., Clerk, Circuit Court Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer 2 + ~ ~-l Supreme Court of Virginia INVOICE Office of the Executive Secretary Telephone (804) 786-7817 Invoice Number 02RQARMS-0222 Invoice To Send Payment To Hon. Steven A. McGraw, Sr., Clerk Treasurer of Virginia Roanoke County Circuit Court c/o Supreme Court of Virginia 305 E. Main Street 100 N. Ninth Street, 3rd Floor P.O. Box 1126 Richmond, Virginia 23219 Salem, VA 241 53-1 1 26 Attention: John Rickman, Fiscal Director Invoice Date Invoice-Due Date Februa 22, 2002 March 31, 2002 I em Descnp ion° Quantity unit Pnce P,mounr 1 Hewlett Packard 9000 D220 Server 1 19,372.77 19,372.77 Hewlett Packard Imaging Hardware 1 23,583.13 23,583.13 2 Informix Costs (Licenses) 10 1,278.00 12,780.00 3 Hewlett Packard Printer HP LaserJet 4100TN 2 1,725.00 3,450.00 HP LaserJet 2200D 4 750.00 3,000.00 4 Scan Station 2 1 1,563.42 23,126.84 5 View station 8 3,412.32 27,298.50 6 21" Monitors for Desktop PCs 6 900.00 5,400.00 Informix Licenses for Desktop PCs 6 1,278.00 7,668.00 Plexus Licenses for Desktop PCs 6 712.32 4,273.92 7 CREDIT Four- 17"Monitors 4 -250.00 -1,000.00 8 Additional Yearly Maintenance Scan and View Station ($8,815.00) Please reference invoice number with pay ment! To a Amoun Due 1 5 . .., IT Director's Signature: ,s'' . 02/20/02 (02-ROARMS-0222.x1s) Pdge 1 of 1 A-031202-3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Accept Donations for the citizen-initiated fund raising effort for expansion of the Bent Mountain Library COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval for the establishment of this fund for the Bent Mountain Library as we approved the playground equipment for the park at the last Board meeting. 1 want to emphasize that we do not have the funds for the expansion in the County budget. The plans for construction should be handled by the Library Board and staff, and deferred until the fund raising is complete. We are likely to have many more requests of this type throughout the County and need to be consistent in our approach. BACKGROUND: On March 20, 2001, a group of County and School administrators met with Mrs. Joan Carver representing the Bent Mountain Women's Club. She proposed additions to the Bent Mountain Library that approximated 550 sq. ft. at cost of $135,000 - $160,000 plus 7% for A&E. That project is identified as Phase I. Phase I is on hold and is not part of this request. On March 22, the County Attorney sent a letter to Mrs. Carver asking the organization to meet with School Board Construction Committee and the Library Board. The Schools stated that there should be no expectation that the School Board would provide any funds (capital or operational) for the project. On July 16, 2001, Library Board member Norma Jean Peters issued a letter to Mrs. Carver stating that it would be inappropriate for the Board of Trustees to involve itself in any citizen plans for raising funds for the library, beyond reiterating their position that any donations or bequests made to the library should be free from contingencies that preempt the responsibilities of the Library Director and/or staff. As shown in the attachments, the Libraries have five projects in the CIP currently being considered including the Phase I improvements to the Bent Mountain Library. Although not yet ranked, the rankings for these projects from the prior year are included as information. Pursuant to the Board of Supervisors policy for the acceptance of donations of money or property, Mrs. Carver, still working with Hill Studio, is returning with ascaled-down .,. project and seeks to establish an account, receive a tax exempt letter, and proceed with fund raising for the following project identified as Phase II. Phase II (Plan for which this request is being made): The citizen plan is to add a 10' x 17', 170 sq. ft. addition to the side of the library. Citizens desire to move bookcases into that space and relocate the Children's area to the new space. This addition does not conform to the Phase I improvements included in the current CIP. Cost budget is $35,000 and is planned to be raised in the following manner: $ 5,000 Citizen donations $15,000 Grants $ 7,500 Donated materials 7 500 Donated trade labor 35 000 Total Budget for Phase II SUMMARY OF INFORMATION: On October 23, 2001, the Board of Supervisors adopted policies and procedures for accepting contributions and donations for County projects. Attached is a copy of this policy. This is a request from citizens for the Board to accept donations and establish an account under this policy. It also authorizes the County Attorney to issue a tax exempt letter to the Bent Mountain Library Fund concerning this project. This will assist the organization in their fundraising efforts and also allows the County to assist in the procurement process, etc. This action does not include an appropriation of funds. Once sufficient funds are obtained, staff will come back to the Board for an appropriation to begin work on this project. ALTERNATIVES: Alternative 1: To approve the acceptance of donations and the establishment of an account for the Bent Mountain Library Fund and to authorize the County Attorney to issue a tax exempt letter concerning this project. Alternative 2: Do not approve the request STAFF RECOMMENDATION: Staff makes no recommendation concerning the Phase II project as outlined above. The current CIP plan reflects County library projects as prioritized. Staff desires assurance that the design and construction are appropriate for the existing building and that interior control over the donated space continues to rest with the Library staff and Roanoke County Schools. ~'-°~ Respectfully Submitted by Diana Rosapepe Director of Library Services Danial Morris Director of Finance Approved by: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P. McNamara to accept Church _ x _ Denied () donations and the establishment of an Flora _ x _ Received () account for the Bent Mountain Library and McNamara- x _ Referred () authorize the County Attorney to issue a Minnix _ x _ To () tax exempt letter concerning the project Nickens _ x _ cc: File Diana Rosapepe, Director, Library Services Danial Morris, Director, Finance Paul Mahoney, County Attorney Attachment A v ' ., ~~_ ~ ~ ~, r= ' `. :~ ;f ~ ,,, ~ G'~ C1~ ; ~ ~'~ tz 'G'' N ~~ c, c r~,~=~ ~~z ~ ...;5 ~l'..'~~Z.ti _ '`l =z ,: y C It ~ ~ is ~ u~~ r'1 • ~ ~' _, 4 a I ~ ~ `~ .. ~' -- • a - - ~ ti U y ~,_ ~ ~- l r: _ --':::.i _~, CMS >s;~::; Z C ~t ~ '--~ GC O x ~D N [~ cc G~ N ~- ~ c ~ ~ O~ ~ ~ [ ~ cy , .. U ~ N ~ ~ ~ ~= ~ c rte H V ...- .-- co v~ c cc N r, ""' ~ ~ ~ c^ ~ M O ~ Z ~ N M ~ r-- -- ^ C ~ N ~; r~ ~ -- . - ~ z ~ ~` ~ , F""'1 c N C Z c ~ o c c c , C G1 M C ~--~ c*'i '~ C 'Z .. Cr ~ '~ M O M~ ./j ~ ~ F'' ~- . ~ C ~° a ~ U ~ o U, ~n N cam. c^, '..i C ti [~ -~ C ~ N x ~ r 1 ~ ~ C -- C~ ~.. N ~ `.J C j ~ N c~ ~• ° ~; ~ ~ v 0 o ~ ~ ~ o -- ',_, es ~ GC ~ O ~ --- ~ ~-- ~ N ~ N ~ ~_ F -. ^ ~ N ~ ~ -- r V ~ ~ L ~' .. ~ _ \ ~ ` ~ ~ 0~ ,,.~ " Attachment A Library 419 Headquarters Library Renovation and Expansion Glenvar Branch Expansion Mount Pleasant Branch Library Bent Mountain Branch Renovation Vinton Branch Library Refurbishment Attachmerot A G~~ °~` 419 Headquarters Renovation c~ Expansion Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 2002-03 2003-04 2004-OS 2005-06 2006-07 Cost FY 03-07 Beyond 2007 $1,940,000 $2,910,000 $4,850,000 Operating Costs $56,000 $56,500 $57,000 $169,500 Description: Constructed in 1972 and remodeled in 1988, the 419 Library- is now a 21,767 sq ft facility, located on a 2.5 acre lot, with 85 parking spaces. It serves the entire valley, but especially the densely populated southwest County residential and business communities and is the primary research and archival resource for the library system. The proposed renovation and expansion would add up to 14.500 sq ft, and would correct multiple problems with the current, overstressed building by adding safe and accessible entrances and aisles; expanded public space, particularly in the children's and reference areas; more reader seating; an upgraded technology infrastructure; a computer instructional lab, meeting space, furniture and shelving; storage; and functional staff work areas. Justification: The HQ/419 Library is the busiest public library in Virginia, west of Richmond. In FY00/O1, circulation exceeded 407,000 items and visitor counts averaged nearly 1,000 per day, in a building that was designed to handle less than 60% of current traffic levels. The renovation will expand public spaces, particularly in the children's area, and relieve overcrowding on shelves that are now at 118% of capacity. Furnishings that are heavily wom from thirty years of use will be replaced. It will also bring the building into conformity with state standards for gross square footage, lighting, & accessibility, and create proper housing for non-traditional formats, such as software and DVD's. The current layout, with its crowded, disconnected service desks and compromised workflow, would be replaced with a centralized circulation and information point serving both the adult and children's areas, which would also reduce duplicated staff hours. y A minimum of twelve additional public computer workstations are needed for online research, as well as access to the library catalog. Expensive reference materials, which are subject to high theft rates, would be protected with an electronic article surveillance [EAS] system. Self-checkout modules could be combined with EAS to relieve the increasingly common queuing problems at the circulation desk. More space would allow better traffic flow and reduce patron complaints about the noise level and congestion throughout the building. Workspaces for support functions, which are inadequate and poorly configured, could be redesigned to reduce redundant work patterns and improve efficiency. Renovating and expanding the present facility represents the best alternative to acquiring land and building a new headquarters library at another site; or creating, staffing, and maintaining a second branch elsewhere in Southwest County to draw traffic away from the HQ/419 Library. Funding Source: Bond issue. Operating Budget Impact: Annual increased costs for operational, maintenance, and utilities costs: $46,000. Attachment A 1 Conformance with Plans, Policies, and Legal Obligations: The project is supported by the ~R Community Plan; the Library's Five Year Plan; and is the top priority of both the Library Board of Trustees and the Citizens' Review Team [1997]. It is also needed to bring the building into conformity with the standards of the Library of Virginia. Glenvar Branch Library Expansion Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 2002-03 2003-04 2004-OS 2005-06 2006-07 Cost FY 03-07 Beyond 2007 $652,300 $978,300 $1,630,600 Operating Costs $23,000 $31,500 $31,500 $86,000 Description: Constructed in 1978, the Glenvar Branch Library is a 5,100 sq ft facility that has never been expanded or refurbished. This project would add 6,200 sq ft to the building for increased stack space, readers' seating, an improved children's area, a more functionaly meeting room, and better access to electronic resources, including Internet work stations and a computer instructional lab. The existing library would be renovated with new fittings and fixtures. Space would be allotted to system support functions, including archival storage and a separate technical services area to process new materials. The parking lot would be V expanded and redesigned to better accommodate through traffic from the nursing home located behind the building. Justification: The Glenvar library has averaged more than 40,000 citizen visits per year since 1978. The furnishings reflect the 1970's and have deteriorated from decades of public use. Most of the building no longer meets standards for lighting, technology or accessibility. The expansion would increase stack space, which is now so limited that the collection can't grow. It would also preserve existing materials, since adding any book requires that another one be taken out. New lighting and a different layout would make the children's area more inviting, with appropriately-scaled shelving. Materials for younger patrons could be amactively displayed to encourage browsing. Adding readers' seats throughout the library would be more conducive for studying and recreational reading. Public computers, which now have to be crowded into the circulation and readers' seating areas, could be positioned out of aisles. Lighting would be changed to meet state standards. The technology infrastructure would be upgraded to allow for greater flexibility in the placement of work- and PAC stations. The addition of a computer instructional lab would bring the branch up to the same service level as the other three larger libraries in the system and would create a venue for public computer instruction, which is in great demand. Unlike other branches in the system, Glenvar houses no system support function. Moving the technical services department from HQ/419 to Glenvar would create an efficient workspace for this essential department. Since the easement granted to the nursing home has effectively split the parking lot, reconfiguring it would improve access and public safety. Funding Source: Bond issue or general operating revenues. Attachment A Operating Budget Impact: Operational, maintenance, and utilities: $31,500. Conformance with Plans, Policies, and Legal Obligations: The project is supported by the Community Plan; standards published by the Library of Virginia; and is a primary capital priority of the Library Citizen's Review Team and the Library Board of Trustees. Mt. Pleasant Branch Library Prior Estimated Expenditures by Fiscal Year Total Cost Approved Fundin g 2002-03 2003-04 2004-OS 2005-06 2006-07 Cost FY 03-07 Beyond 2007 $249,600 $374,400 $624,000 Operating Costs $18,000 $29,450 $30,000 $77,450 Description: The current 529 sq ft Mt. Pleasant Branch is a one-room operation, located inside of the Mount Pleasant Elementary School. This project would replace the current facility with a 3,500 sq ft building. The new branch library will include stack space to accommodate general reading, adult nonfiction, and juvenile collections. It would have 15 work/study seats; an area for pc/Internet stations; and a programming and meeting area for small groups. `~ Justification: Although recently refurbished, the current space is still too restricted both in size and by school operations, to support the size and type of collection that the community needs. Mt. Pleasant is an area experiencing considerable residential gro~-th so library services, such as preschool storytimes, and facilities should be upgraded to meet the needs of this growing population. State standards indicate the branch is too small by approximately 1,845 sq. ft., while the projected population growth indicates a 2,000 sq. ft. deficit by the year 2010. Selection of a site for a new and enlarged facility will be an issue. A location on Rte. 116 would improve access and visibility; promote increased use of the branch; and could make the library a possible candidate for a joint project with Franklin Counrir. Anew site would also avoid some of the security and control issues that arise when public library operations are located on school grounds. Funding Source: Bond Issue Operating Budget Impact: Annual increased operational, maintenance, and utilities costs: $29,450. Conformance with Plans, Policies, and Legal Obligations: Supported in the Roanoke County Community Plan. The current building fails to meet the Library- of Virginia's standards for a public library facility. Expansion and replacement of the iv1t. Pleasant Branch was a top priority of the Library's Citizen Review Team (1997). Attachment A Vinton Branch Library Refurbishment Prior Estimated Ex penditures by Fiscal Year Total Cost Approved Funding 2002-03 2003-04 2004-OS 2005-06 2006-07 Cost FY 03-07 Beyond 2007 $149,500 $149,500 Operating Costs $1,300 $1,400 $1,500 $4,200 Description: This project would refurbish the interior of the Vinton library, including making shelving areas accessible; upgrading lighting fixtures; and replacing furniture. It would be the first renovation of the whole interior since its construction in 1970. Justification: The Vinton library was expanded in 1983, after the roof collapsed beneath the combined weight of standing water and an HVAC unit. Some remodeling was done at that time but the bulk of the project was focused on structural repairs and the addition. Most fittings and furnishings are original to the building and now show more than 30 years of wear. Replacing lighting fixtures, which don't meet state standards, and moving ranges of shelves, which partially blocl: several of rows of lights, would improve visibility and accessibility. New chairs and tables in place of tattered furnishings would provide comfortable seating for casual reading or studying and also address the issue of the inadequate number amount of seating for the number of people using the facility [over 110,000 patron visits in FY00/O1). Funding Source: Bond issue or general operating revenue. Operating Budget Impact: This refurbishment would impact the operating budget by $1,00 or less per year for minor interior maintenance electricity needed for additional lighting. Conformance with Plans, Policies, and Legal Obligations: This project is supported by the Community Plan; and by building construction standards from the Library of Virginia. Attachment A Bent Mountain Branch Library Expansion , Prior Estimated Ex penditures by Fiscal Year Total Cost Approved Funding 2002-03 2003-04 2004-OS 2005-06 2006-07 Cost FY 03-07 Beyond 2007 $148,750 $148,750 Operating Costs $2,300 $2,300 $2,400 $7,000 Description: The Bent Mountain Library is a 700 sq. ft. facility, which was built in 1985. It is adjacent to the Bent Mountain Elementary School and is situated on school property. A small area around the building could be used for a modest expansion. Adding 550 sq. ft. would provide wall surface for more shelving; additional readers' seating; and more open space for the children's collection and programs. Justification: A 74% increase in circulation, from 6,685 in 1990 to 11,602 in 2000/01, reflects the library's growing status as a community center. Almost all-available space for the collection and services has been fully utilized. The introduction of workstations for Internet access, which brought invaluable online reference resources to the branch, has unfortunately taken most of the readers' seating area. Removing one wall and expanding the footprint would create a programming area for the popular after school storytimes, which currently have to be conducted in a narrow comdor near the circulation desk, or at a picnic area outside. Adding readers' seating and correctly accessibility problems would bring the library into conformity with accepted standards. In the past year, residents have begun planning a fund raising campaign, with the intention of assisting with, and accelerating the construction schedule. y , Funding Source: Bond issue, general operating revenues, and/or citizens' fund raising project. Operating Budget Impact: Increased maintenance and utility costs should average approximately $2,300 per year. Conformance with Plans, Policies, and Legal Obligations: This proposal is listed in the Community Development Plan. Af~achment l~ P®I.ICY F®IZ 'I'III~ A~~EP'I'ANCE ®F I-®NAT'I®NS ~ ~•. fP><JRP®SE: To establish guidelines for the acceptance of donations of money and other property for public use by Roanoke County. P®LICY lv><o~ey Roanoke County may accept donations of money or cash equivalents from citizens, corporations or other organizations for general County purposes or for specified projects or expenditures. 2. Donations for general County purposes, unencumbered by any conditions or restrictions are preferred. Donations for specific purposes or with restrictions shall be deposited in the General Fund in an escrow account established by the Director of Finance and maybe expended for general County purposes upon appropriation by the Board of Supervisors. The minimum acceptable donation of money or cash equivalents.with restrictions shall be $1,000 before a unique escrow account maybe established 4. Conditions, limitations or restrictions placed upon the donation of money shall be reviewed by the County Attorney for compliance with County ordinances and policies and compliance with United States and Commonwealth laws and regulations with respect to nondiscrimination. The County will not accept any donation that discriminates against any person because of his/her race, religion, color, sex or national origin, age, disability, or other basis prohibited by state or federal law. E. Donations with restrictions or for specific purposes should be reviewed by the Department FIead, Advisory Boards and County Administrator to determine the impact of the donation to operating budgets, the Capital Improvements Plan, and equity in operations. F. Donations of cash or cash equivalents to the County for general purposes without any restrictions may be deposited into the General Fund of the County. Should the County choose to use this for a specific purpose, an Attachment B ~~~ appropriation by the Eoard of Supervisors is required. 2. Real Estate 1~oanoke County may accept donations of real estate from citizens, corporations or other organizations for general County purposes or for special purposes. 2. Donations for general County purposes, unencumbered by any conditions or restrictions are preferred. Donations of real estate shall be reviewed by the appropriate County department for recommendation as to suitability for particular County purposes or needs, and for impact on the County tax base. 4. Environmental audits will be conducted for donated real estate to insure that the County will not accept any real estate contaminated with hazardous wastes, or substances that will cause substantial expense to remediate. The condition, state of repair and compliance with current building and fire codes of any buildings or structures on the real estate shall be reviewed to avoid any environmental hazards or any significant liabilities arising -from such conditions. 6. Conditions, limitations or restrictions placed upon the donation of real estate shall be reviewed by the County Attorney for compliance with County ordinances and policies and compliance with United States and Commonwealth laws and regulations with respect to nondiscrimination. The County will not accept any donation that discriminates against any person because of his/her race, religion, color, sex or national origin, age, disability, or other basis prohibited by state or federal law. G. Donations with restrictions or for specific purposes should be reviewed by the Department Ftead, Advisory Boards and County Administrator to determine the impact of the donation to operating budgets, the Capital improvements t'lan, and equity in operations. ®tfier Pers®nal ~r®perty Fsoanoke County may accept donations of personal property from citizens, corporations or other organizations for general County purposes or for L /~~~ChP1l~llt B specific uses. 2. Donations for general County purposes, unencumbered by any conditions or restrictions are preferred. Donations of personal property shall be reviewed by the appropriate County department for recommendation as to suitability for particular County purposes or needs. 4. Conditions, limitations or restrictions placed upon the donation of personal property shall be reviewed by the County Attorney for compliance with County ordinances and policies and compliance with United States and Commonwealth laws and regulations with respect to nondiscrimination. The County will not accept any donation that discriminates against any person because of his/her race, religion, color, sex or national origin, age, disability, or other basis prohibited by state or federal law. E. Donations of vehicles may require an increase in the authorized inventory of our fleet unless the vehicle is replacing an existing item. F. Donations with restrictions or for specific purposes should be reviewed by the Department FIead, Advisory Boards and County Administrator to determine the impact of the donation to operating budgets, the Capital Improvements flan, and equity in operations. 4. 1Vliscellaneous Donations of any property with limitations or restrictions on its use shall be reviewed by the receiving department, any impacted Advisory Board, the County Administrator and the Board of Supervisors to determine suitability for general County purposes, and to avoid undue administrative burdens. 2. Acceptance of any donation shall not commit the County to additional funding or obligations to operate or add any new programs, personnel or facilities. "~ -, Attachment ~ ~- o~ ACTION N0. ITEM NO. _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 14, 2001 AGENDA ITEM: REPORT ON BENT MOUNTAIN LIBRARY ADDITION, CITIZEN FUND RAISING INITIATIVE COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Supervisor McNamara requeste initiated fund-raising efforts for library. This report discusses actions. d a report on the status of citizen- the expansion of the Bent Mountain this initiative and further County BACKGROUND: Earlier this year County staff was approached by Mrs. Joan Carver, a citizen residing on Bent Mountain, who proposed a plan for the construction of a 550 sq. ft. addition to the Bent Mountain Library to be funded by community fund-raising efforts. Ms. Carver requested a letter from the County Attorney's office that could be given to prospective donors stating that any donation would be deductible from the donor's individual income tax return as a charitable deduction. Before issuing such a letter I suggested several preliminary actions. Attached is a copy of my letter dated March 22, 2001 to Ms. Carver. This report summarizes those actions. SUMMARY OF INFORMATION: First I recommended that Ms. Carver meet with the School Board Construction Committee to secure its approval of this concept. Since the proposed expansion is located on property of the School Board, its approval is necessary. I am advised that the School Board Construction Committee reviewed this proposal in April, 2001, and generally approved the concept, but indicated that the School Board would not provide any capital or operational funding. Next I recommended that the Library Board be given an opportunity to review and comment upon these plans. The Library Board supports active citizen involvement in the library system and wants to encourage these efforts. However, it expressed two concerns: (i) the overall needs of the system, and how this expansion meshes with the priorities identified in the approved Capital Improvements Plan (CIP), and (ii) that G:\ATTORNEY\PMM\AGENDA\BentMtnLibrary.rpt.dat 1 Attachment C ~- any donation of funds be unencumbered (i.e. restrictions or limitatiozis on the use of donated funds may unduly restrict flexibility or cause unnecessary and costly administrative or management problems). With respect to fund-raising and donations, I recommended that her group create a tax exempt organization under Section 501 of the Internal Revenue Code, and that any donations be given to the Treasurer of Roanoke County. She had advised me that she had been collecting donations and depositing them in an account with the Bank of Floyd. I had expressed concerns that these actions may result in tax deductibility problems for the donors. Finally I recommended that she seek the approval of the Board of Supervisors before commencing fund-raising activities. In consideration of the significant cost estimates for this expansion ($89,200 in the CIP, $135,000-$160,000 plus 7o A&E estimates from Hill & Associates), the lack of any matching fund program, the relative low ranking of this project in the CIP, and the long lead time for approval, procurement, design and construction, Board concurrence should be secured before proceeding. The County welcomes citizen initiatives to assist it in the development of capital assets. The Board would gladly accept this project if 1OOo of the construction costs were collected and donated. The success of the sports booster club projects in expanding facilities in County parks is a testament to our citizens and the sense of community in Roanoke County. Absent full funding the Board will have to balance competing demands for services and capital projects among the CIP priorities with limited budget resources. I recommend that the Board review this proposal in the context of its adopted CIP and capital budget; review the recommendations of the School Board Construction Committee and Library Board; and consider approval of this expansion before Ms. Carver commences her fund raising efforts. Respectfully submitted, -~~~.~ ~ Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Church Denied ( ) Johnson Received ( ) McNamara Referred Minnix to Nickens G:\ATTORNEI{\-PMM\AGENDA\BentMtnLibrary.rpt.dat Z of ~aANp~F AttaCh111211$ D L ~;~F ~ 7838 OFFICE OF THE COUNTY ATTORNEY P.O. BOX 29800. 5204 BERNARD DRIVE PAUL M. MAHONEY ROANOKE, VIRGINIA 24018-0798 30SEPH B. OBENSHAIN COUNTY ATTORNEY FAX {540} 772-2089 SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN (540) 772-2007 SENIOR ASSISTANT COUNTY ATTORNEY March 22, 2001 (540) 772-2071 Mrs. Joan Carver 8469 Willett Lane Bent Mountain, Virginia 24059 Re: Bent Mountain Library addition Dear Mrs. Carver: On Tuesday, March 20, 2001, Roanoke County and Roanoke County School Board representatives (3ohn Chambliss, Diana Rosapepe; Sohn Murphy, Richard Flora and I) met with you to discuss your construction and fund-raising plans for an addition to the Bent Mountain Library, which is located.in the B ent Mountain Elementary School. On behalf of the B ent Mountain Wolnen' s Club, you propose to expand the Bent Mountain Library Branch approximately 550 square feet. This expansion is included in the County's adopted CLP, and total cost in FY 2004-OS is estimated to be $89;200. Mr. Harwood of Hill & Associates estimates these costs to be in the range of $135,000- 160, 000, plus 7% for A&E. I recommended that your organization meet with the School Board Construction Committee on April 10, 2001 to secure its approval of this concept. As you are aware, this library branch is located on School Board property. There can be no adverse impact on school uses or operations. Mr. Flora emphasized that there be no expectations that the School Board provide any funds (capital or operation) for this project. Next I recommend that your organization meet with the Library Board on April 25, 2001 to discuss these plans with it, and seek its approval.. - Finally., I recommend that after these bodies approve these plans, then your organization seek the approval of the Board of Supervisors for this project. I recommend that these approvals in concept occur prior to the commencement.of any fund-raising. I believe that the Board would be willing to accept and approve this project if 100% of the construction costs were collected. Without full funding the Board will have to balance competing demands for limited budget resources, and to determine priorities among various CIP projects. J Attachment D Mrs. Joan Carver March 22, 2001 P age 2 ~'~ Assuming that these various approvals are accomplished, then I could provide you with a letter to assist your organization in its fund-raising efforts. This letter will address the County's tax exempt status and the opportunity for donations to the County for this project to be eligible for individual income tax deductions. My office has issued similar letters in the past, most recently for the greenway project. Generally these donations must be made directly to the County to be eligible for any deduction. I encouraged you to establish a tax exempt organization under Section 501 of the Internal Revenue Code to accept and control these donations, and to explore the tax exempt status of the Women's Club to determine if it can serve as a vehicle for accepting these donations. I caution you that collecting donations through the Bank of Floyd will not male these amounts eligible for income tax deductibility. The County cannot waive either State or local licensing fees or building permit fees for this prof ect. If your organization is considering a rafIle as part of your fund-raising, then I recommend that you secure the appropriate permits from the Commonwealth of Virginia. Finally I believe that it will be necessary to consider the possibility that your organization will be unable to collect the estimated construction costs for this addition. Will the expectations of the citizens or donors be frustrated if sufficient funds are not collected? The School Board (through the P.T.A.s} and the County (through its Parks and .Recreation Department) have matching fund programs; however, these are Limited in their size and scope, and are subject to uniform; consistent policies. Neither program has been used to fund a capital project of this size and cast, nor to circumvent existing public priorities. I look forward to working with you on this project. Your organization has made a generous offer, and on behalf of Roanoke County, I wish to express my appreciaiion for your hard work and interest in this project. Very truly yours, ~~ Paul M. Mahoney Roanoke County Attorney Cc: Board of Supervisors Elmer C. Hodge Richard Flora John Chamb.liss Diana Rosapepe Attachment E July 16, 2001 Joan Carver 8469 Willett Lane Bent Mountain, VA 24059 Dear Mrs. Carver: ~~' On behalf of the members of the Board of Trustees, I would like to thank you and your colleagues, Ms. Nance and Ms. Kroschalis, for meeting with us to explain your plans for a fund raising campaign on behalf of the Bent Mountain Library. It is always encouraging to fmd citizens who value their Library and who are willing to invest both time and effort on its behalf. As Board members, we too, share your interest in the welfare of the library. As we explained in our meeting, we have given extensive and repeated consideration to the needs of the entire system, including an expansion at Bent Mountain. We have expressed our support for it and other construction or renovation needs by endorsing the library's Capital Improvements Projects [CIP]. We believe that the endorsement of the CIP is the proper course of action for the Board of Trustees to take. It is not within our jurisdiction to approve, endorse, or promote a fund raising campaign by any outside individual or group. Such a decision and all related questions more rightly remain with the Board of Supervisors and should be directed to them. We have unanimously decided, therefore, that it would be inappropriate for our Board to involve itself in any citizen's plans for raising funds for the library, beyond reiterating our position that any donations or bequests made to the library should be free from contingencies that preempt the responsibilities of the Library Director and/or staff. Again, I would like to express the Board's appreciation for your presentation and our best wishes for your fund raising efforts. Sincerely, Norma Jean Peters Chair A-031202-4 ACTION NO. ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Request for $89,262 Additional Funding for the CORTRAN Transportation Service COUNTY ADMINISTRATOR'S COMMENTS: This is an excellent benefit for our elderly and disabled citizens and the demand has been growing. I recommend that we do an in-depth analysis of utilization of the system. We may want to look at establishing usage criteria to assure that it is available to those who really need to use the system. 1 also recommend that we increase the co payment from $3.50 to $5.00 for one way in next year's budget rather than this year to allow ample opportunity to inform those who use the service. BACKGROUND: CORTRAN (County of Roanoke Transportation System) is a paratransit transportation service provided to qualified senior and physically challenged residents of Roanoke County. The service is provided by Unified Human Services Transportation System, Inc. (RADAR) who also provides specialized transportation service including the STAR paratransit service for the City of Roanoke and contract transportation for other area Human Service agencies. CORTRAN riders must be sixty (60) years of age or be physically or mentally challenged as per Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides curb to curb service for County residents to any destination within the outer perimeter of Roanoke County (including points within the Cities of Roanoke and Salem) during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first- come, first-served basis, utilizing any of the vehicles available through the RADAR system. We currently charge each passenger $3.50 per one-way trip. The contract cost for RADAR is based on $26 per hour whereby they provide the vehicles, drivers, scheduling, insurance, and all operating costs. Ridership on this program has continued to increase over the past several years. Some of this increase in use is attributed to 1 ~~ the enhanced awareness resulting from the video prepared by the Commission for Senior and Challenged Citizens (appointed by the Board of Supervisors to consider the needs of this specialized population within Roanoke County): This video pointed out transportation alternatives available in the Roanoke Valley including the CORTRAN program. Funding increases have been included in the add-back requests for the budget process for the past several years to cover this increased usage, however no funding increase has been included in the final budget. Based on the information included on Attachment A-2, the projected usage for the current fiscal year (FY 2001-02) will result in a deficit of $89,262. The CORTRAN program was initially implemented in 1984 and used eligibility criteria established by the League of Older Americans for the aged and criteria of the Easter Seal program for the physically challenged. In the early years, a limited number of time slots per day were contracted and clients had to phone a week in advance for reservations. Once the slots were filled, the people had to find alternate transportation. This made it difficult to plan medical appointments, particularly treatments, or to use it for routine trips. On July 1, 1997, a $2.50 one-way fare was implemented and the hours of service and contracted time were expanded to address increased demand and usage. The fare was increased to $3.50 per one-way trip effective September, 1999. The number of registered riders has increased from 750 in 1999 to 1, 994 today. Nearly 1,100 of these use wheelchairs or require special assistance. Attachments A-1 and A-2 depict the growth over the past three years and the projected use through the remainder of this fiscal year. In September, 1999, the Board asked staff to seek alternative service delivery systems, but not to reduce service to our constituents. We met with the other transportation providers, but they did not have the scheduling system, number of vehicles capable of handling wheelchair clients, or capacity to handle the program. The Commission for Senior and Challenged Citizens also identified other providers who can handle parts of the service delivery system, but not the entire system. The supplement requested needs to become the basis for the budget of this service or policy changes must occur to curtail use. In the past, there were a limited number of slots per day that could be reserved and when that number was filled, others had to plan for a future date or find alternative transportation. We have 2 C- 3 not placed such a cap on the service since 1997. The STAR program operated in the City of Roanoke for Valley Metro parallels the Valley Metro operating schedule and costs their riders $2.50. In the past, riders and residents using CORTRAN have sought other expansion of services such as extended hours of operation, Sunday service, and other scheduling assistance. The request before you today simply funds -the current level of service . ALTERNATIVES: 1. Appropriate $89,262 from the Unappropriated Balance to continue the CORTRAN service through the remainder of this fiscal year. 2. Alter the criteria for eligibility or limit the use of CORTRAN to our residents. 3. Discontinue the service. RECOMMENDATIONS: Staff recommends appropriating the needed funding to continue this transportation system. For many, this is the most reasonable transportation available to them to attend to medical appointments, shopping, training, or other related activities. Persons who reside at facilities that provide van or bus type transportation are encouraged to use those methods, however, bus routes, trips to shopping centers, etc. are not always in proximity to the needed destinations. This is a valuable service for our older and less mobile populations, however, the cost is significant. Respectfully submitted, Approv d by, Elmer C. Hod e County Administrator John M. Chambliss, Jr. Assistant Administrator -------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to appropriate Church _ x _ Denied ( ) X89 262 additional funding from the Flora _ x Received ( ) unappropriated fund balance McNamara- x _ Referred ( ) Minnix _ x To ( ) Nickens _ x _ cc: File John M. Chambliss, Jr., Assistant Administrator Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer ATTACH M E N/T--A-1 G -~ FISCAL YEAR 1998-1999 COST $22.75 per hour BUDGET $105,200 Month Year No. of Days Act. Cost Riders Hours Fares Used Collected Jul 1998 22 9,427.00 804 511.00 1,615.00 Aug 1998 21 9,203.06 878 494.75 1,852.50 Sep 1998 21 8,320.50 887 462.00 1,990.00 Oct 1998 22 10,957.94 938 569.25 1,792.50 Nov 1998 19 8,982.94 985 489.25 1,947.50 Dec 1998 21 8,426.00 745 444.00 1,475.00 Jan 1999 19 8,445.00 715 440.00 1,365.00 Feb 1999 20 12,266.56 951 628.75 1,837.50 Mar 1999 22 9,847.13 736 503.50 1,407.50 Apr 1999 21 9,193.31 851 485.75 1,657.50 May 1999 20 12,655.81 1,139 665.75 2,290.00 Jun 1999 22 12,426.19 1,159 652.25 2,212.50 250 120,151.44 10,788 6,346.25 21,442.50 FISCAL YEAR 1999-2000 COST $24.00 per hour BUDGET $105,200 Month Year No. of Days Act. Cost Riders Hours Fares Used Collected ------------ Jul ---------- 1999 ------------------ -- 21 -------------------- 9,453.50 ---------------- -- 943 ----------------- - 477.75 --------------------- 1,812.50 Aug 1999 22 13,925.00 1,129 682.50 2,255.00 Sep 1999 21 10,473.00 990 555.25 2,653.00 * Local Fare Increase Oct 1999 20 9,633.00 929 515.00 2,527.00 Nov 1999 20 10,794.00 1,025 574.75 2,800.00 Dec 1999 22 9,294.00 806 491.25 2,296.00 Jan 2000 21 6,779.50 637 368.25 1,858.50 Feb 2000 21 9,857.50 920 528.00 2,614.50 Mar 2000 20 9,681.72 871 495.25 2,495.50 Apr 2000 20 9,958.00 938 535.25 2,688.00 May 2000 21 10,478.00 1,039 561.00 2,789.00 Jun 2000 21 11,586.69 945 571.50 2,565.50 ------------------ 250 -------------------- 121,913.91 ---------------- -- 11,172 ----------------- - 6,355.75 --------------------- 29,354.50 ~. ~ - ~ ATTACHMENT A-2 FISCAL YEAR 2000-2001 COST $25.00 per hour BUDGET $105 ,200 Month Year No. of Days Act. Cost Riders Hours Fares Used Collected --------------- Jul ----------- - 2000 --------------------- 20 -- ------------------------ 11,327.12 ---------------------- -- 995 ------------------ - 570.25 --------------------- 2,670.50 Aug 2000 24 13,275.50 1,136 654.50 3,087.00 Sep 2000 20 12,069.75 979 593.25 2,761.50 Oct 2000 21 15,498.25 1,137 744.25 3,108.00 Nov 2000 21 14,491.75 1,048 694.75 2,877.00 Dec 2000 19 10,546.50 796 506.00 2,103.50 Jan 2001 20 13,951.00 1,065 672.00 2,849.00 Feb 2001 22 10,684.00 1,034 539.50 2,803.50 Mar 2001 23 11,390.00 1,070 572.50 2,922.50 Apr 2001 20 13,743.00 1,143 679.50 3,244.50 May 2001 20 14,553.50 1,015 697.50 2,884.00 Jun 2001 20 14,239.25 901 669.25 2,492.00 --- - --------------------- 250 ------------------------ 155,769.62 ---------------------- -- 12,319.00 ------------------ - 7,593.25 ------------------ 33,803.00 FISCAL YEAR 2001-2002 COST $26.00 per hour BUDGET $105,200 Month Year No. of Days Act. Cost Riders Hours Fares Used Collected ---------------- ------------- Jul -- ----------- 2001 ---------------------- - 20 ----------------------- - 17,258.00 --------------------- ------ 1,046 -------------- -- 766.75 ---- 2,677.50 Aug 2001 24 17,934.50 1,208 808.25 3,080.00 Sep 2001 20 14,468.50 1,070 660.00 2,691.50 Oct 2001 21 16,003.00 1,135 724.00 2,821.00 Nov 2001 21 15,516.00 1,056 691.00 2,450.00 Dec 2001 19 16,614.00 1,182 742.00 2,677.50 Jan 2002 20 15,642.00 993 692.75 2,369.50 Feb 2002 22 Mar 2002 23 Apr 2002 20 May 2002 20 Jun 2002 20 ---------------------- - 250 ----------------------- - 113,436.00 --------------------- ------ 7,690.00 -------------- -- 5,084.75 -------------------- 18,767.00 Projected Totals 194,462.00 13,183.00 8,716.75 32,172.00 `, A-031202-5 Action No. Item No. ~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Authorization of an agreement with Sims Automotive, Inc. accepting a public drainage easement, approving the encroachment of a building into said easement, subject to certain conditions COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This is a request by the developer to construct parking facilities and a small portion of a building over a drainage easement that will be piped and covered with fill material. We generally do not allow that, but it is acceptable in this case with the understanding that the developer will be responsible for the maintenance of the facility including the building over the easement. This is an excellent project and we are delighted to have them in the County. This is a process we may possibly want to consider in the future. BACKGROUND: The County entered into a Performance Agreement dated December 5, 2001 with Sims Automotive, Inc. (Sims) anticipating the construction of several automotive dealerships in the Clearbrook area of Roanoke County. Sims is in the process of developing a 4.66-acre parcel (Tax Parcel No. 88.03-1-33). During the engineering design of this development, Sims determined that it would be necessary to construct one of its buildings in a manner that would encroach into a public drainage easement. This public drainage easement would replace a natural water course that currently exists on this property. SUMMARY OF INFORMATION: First, Sims will dedicate and the County accept a public drainage easement to replace the natural water course existing on this property. During the grading and construction on this property the natural water course will be eliminated. Section 510.00 (copy attached) of the County's Drainage Standards requires a public drainage easement when a natural drainage way is altered. Next, Sims is requesting that the County approve the encroachment of a building into this public drainage easement. Due to the size and shape of this property, and the location of other structures and improvements thereon, it appears that the proposed location of the service building will encroach into the public easement. Sims is requesting that the County approve and allow this encroachment. Once an easement is dedicated and accepted by the County, then the County accepts the G:ABOA RD\2002\Mar 12\3- 12-bdrpt-easement.doc ~y responsibility and liability for future maintenance of that easement and any improvements therein. Final engineering design is not yet complete, however, it appears that a large concrete or HDPE pipe will be installed to handle this storm water. The encroachment of this building into the public easement increases the County's potential liability for future maintenance obligations. Therefore, any approval of this encroachment should be conditioned upon Sims accepting responsibility and liability for future maintenance for that portion of the easement subject to the encroachment. In addition, notice of this encroachment and Sims' acceptance of liability should be recorded among the land records of the Clerk of the Circuit Court. Finally, it is requested that the Board authorize the County Administrator to execute an agreement on behalf of the County with Sims upon form approved by the County Attorney incorporating the above described approvals and conditions. A portion of the draft plans showing this encroachment is attached. FISCAL IMPACTS: The acceptance of easements for public services (water, sewer, drainage) dedicated by developers will always result in increased costs to the County. The benefits of these developments should outweigh these costs. STAFF RECOMMENDATION: Staff recommends that the Board accept this storm water drainage easement, approve the building encroachment into this easement, subject to the conditions that Sims accept responsibility and liability for future maintenance and that the Board authorizes the County Administrator to execute an agreement incorporating these matters, all upon form approved by the County Attorney. Respectfully submitted: Paul M. Mahoney County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Motion by: H. Odell Minnix to authorize Church _ x execution of agreement Flora _ x McNamara- x Minnix _ x cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Community Development Abs Nickens _ x _ G:\BOARD\2002\Mar12\3-12-bdrpt-easement.doc 2 ~T /-_ L/ C 510.00 MAINTENANCE OF STORM SEWER SYSTEMS AND STORMWATER MANAGEMENT SYSTEMS Easements shall be dedicated during the land development process when the topography and the natural drainageways are altered. Drainage easements are required for the maintenance of storm sewer systems, open channels as defined by the Virginia Erosion and Sediment Control Handbook, improved drainageways, and for stormwater management facilities. Access easements are necessary to maintain a drainageway, stormwater management facilities, or storm sewer system located on private property. Furthermore, drainage easements are intended to restrict private property owners from disturbing land contained in the easement in such a manner as to alter the drainageway to the detriment of neighbors upstream or downstream. Similarly, easements for underground pipes assure that no other permanent structures will be allowed. The purpose of this section is to define the responsibility for the maintenance of storm drainage and stormwater management facilities located in the dedicated easements. Public maintenance responsibility will not be accepted for detention/retention facilities with a permanent pool, or for underground storage tanks. 510.01 Sincle family, townhouse and condominium developments The maintenance of the storm sewer systems and stormwater management facilities located in properly dedicated easements will be the responsibility of the related Homeowners' Association or property owner. Roanoke County may accept maintenance responsibility for storm drainage facilities which are in open common areas with adequate access, all subject to written application and consideration on an individual basis. The following note shall be added to the easement plat: "The Homeowners' Association or property owner of this development shall assume the maintenance responsibility of the storm drainage system and of the stormwater management facility located therein, and contained within an easemen~ properly dedicated." 31 ~~ ~ ~ ~_ 5 2002 E-y The note shall be modified accordingly where maintenance of the storm sewer system is accepted by the County. 510.02 Offices, shoppinq centers, rental multi-family 8wellinq, mobile home parks, commercial, industrial and institutional development For maintenance of storm drainage systems and stormwater management facilities located in commercial, office, industrial, rental multi-family dwellings, mobile home parks or similar uses, the following note shall be added to the plat: "The owner of fee title to the property on which an easement is shown is responsible for maintenance of the storm drainage and stormwater management facilities located therein." 32 ~'~~ ~ N Q O O O ~ N Z U w W ~ Q~ ~ cW ~ ~p Z ~ ~ Q ~ C~ ~ W N Q Z N~ Q C~ z ~ O ~`' cn =W ~~ o °Q o m(n ~ h ~~ v vi c~ ~ Ci I ._ W w m ~~~ p O I Li ~ N G Q~ ,~'~ Z N O r°~o~a~ICi ~ ~ ~ ~ Q~ ~ II ~~~ p N I 1 I Z ~ Z ('~1 ? U ~- O ~ ~~~~ m~~ ~ ~ ~ Q p O "' y DC ~ U o • - •~ ~ H ~ _ '' ~ ,~ G~ ~ :~ Z ~ y Z ~° ~ o C p ~~ ~ _• p oc ~ 4~ ~ 3 ~ _~ :- °C 4 m ~~ Z o ~~ ~'~:~ h ~ ~C e ~ ~ ~5~ ~ 0 J • t7~•, 4i ~i e ~ of ,~ ~G, ~ o of S ~ ao~o^ o~. ~,5 ~&2~ v ~~~oo ~o Q O n I O O V Item No. AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: March 12, 2002 AGENDA ITEM: First Reading of an Ordinance authorizing and approving execution of a lease agreement with Cisco Systems, Inc. for office space in the County- owned Salem Bank and Trust Building COUNTY ADMINISTRATOR S COMMENTS: Recommend approval. This is an excellent company and we want to keep them in the community. BACKGROUND: Cisco Systems is currently a tenant in the Salem Bank and Trust Building, which is owned by Roanoke County. Anew lease must be signed, because the current one expired on February 28, and contained no provisions for automatic renewal other than month to month. The current rent for that space is $11.72/square foot, and the firm occupies 1400 square feet, known as Suite 200. Cisco has indicated a desire to renew the tenancy with a fixed lease, rather than month to month, and has negotiated a two year term with staff at the rate of $12.00/sq. foot. The lease will also contain a renewal option for at least two years, and those specifics will be available for the second reading of the ordinance. The Salem Bank and Trust Building was purchased through revenue bonds, and it is in the best interest of the County in meeting those bond obligations to maintain existing tenants, rather than experiencing vacancy periods with the accompanying renovation and advertising expenses. Because the building is owned by the County, new leases are subject to a public process which includes advertising the availability of the space, offering it to other County departments, and a public hearing. FISCAL IMPACT: During the two year term of the lease, the County will receive $33,600 for rental of this space. These funds will be deposited in the Salem Bank and Trust account towards payment of the debt service. STAFF RECOMMENDATION: Cisco has been an excellent tenant and has worked well with the County during the transition period last spring. The negotiated rental rate is fair, based ~~ on similar space available in the City of Salem. Staff recommends that the Board approve the First Reading of the ordinance, and schedule a public hearing and second reading for March 26, 2002. Between the First and Second Readings, the staff will meet the legal requirements of advertising the availability of the space and offering it to other public entities, as required by the County Charter. Respectfully submitted, Anne Marie Green Director of General Services ~~ Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred to No Yes Abs Church_ Flora McNamara Minnix _ Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 12, 2002 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors ofthe building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, one of the commercial leases assumed at the time of purchase was with Cisco Systems, Inc., for 1400 square feet of office space in Suite 200 on the second floor of the building, and said lease expired on February 28, 2002; and, F- WHEREAS, Cisco Systems, Inc., has submitted an offer and staff has negotiated with the tenant to re-lease the premises for a period oftwo years from March 1, 2002, at a rental of $1,400.00 per month, with the option to renew the lease for an additional two years; and, WHEREAS, it would serve the public interest to continue to lease the premises to Cisco Systems, Inc., in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002; and the second reading and public hearing was held on March 26, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of 1400 square feet of office space in Suite 200 at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, for a period of two years at an annual rental of $16,800.00, payable monthly in the amount of $1,400.00, commencing as of March 1, 2002, and ending on February 29, 2004, with the option to renew said lease for an additional period of two years, to Cisco Systems, Inc., is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 2 F- 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. 3 ACTION NO. ITEM NUMBER '~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12,2002 AGENDA ITEM: ORDINANCE AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval BACKGROUND: The Roanoke County Courthouse and Jail complex in the City of Salem has inadequate parking space for citizens and employees. A private parking lot has been leased for the past ten years to relieve the problem. The current lease on the lot expires on April 30, 2002. SUMMARY OF INFORMATION: There is a general lack of parking in the downtown business district in Salem. Roanoke County has investigated alternatives to leasing private property, but no suitable alternative has been identified. The present lease on auxiliary Courthouse parking expires soon, and the property owner has agreed to consider a new lease. Roanoke County staff has worked with the owner to the framework of terms and conditions on this proposed new lease. These terms are for an initial lease term of five years at a fixed monthly rate, with annual increases of six percent. Roanoke County would be responsible for any increases in taxes due to improvements by the County. An additional five year renewal option is available on the same terms. If this parking lot is no longer available for use by Public Safety personnel and witnesses, they will have to pay parking fees at other facilities and be reimbursed by the County. The Chief of Police estimates a cost of $6,000 per month for patrol officers alone (see attached memorandum). The proposed lease also allows us to maintain control of the property for ten years. This is an unimproved parcel near our Courthouse and is subject to development for other uses. By occupying it the County has more options available for the next decade, and it may be possible to purchase it at some point in the future. Staff has received e-mail communication from two judges, and the Clerks of the Circuit and Juvenile and Domestic Relations Courts indicating the importance of maintaining that area for parking. The lot in question holds approximately 60 vehicles, and is generally full at several different times during the day. The adjoining paved lot, which is nearly always full, is leased by the adjacent mini-mart, and may not always be available for parking over the next 10 year period. Fa FISCAL IMPACT: The proposed lease sets out payments of $1,100 per month for the first year with increases of 6% for each year after that. Funding is available in the Courthouse maintenance account. ALTERNATIVES: 1. Approve the first reading of the attached ordinance and place it for a second reading and public hearing on the March 26 agenda. 2. Do not approve the attached ordinance, which will necessitate public safety officers locating and using other facilities for parking, at an approximate cost of $6,000/month, a cost not currently covered in the Police Department budget. STAFF RECOMMENDATION: Staff recommends Alternative #1. Respectfully submitted, Approv d by, Anne Marie Green Elmer C. Ho ge Director of General Services County Administrator ACTION VOTE Approved O Motion by: No Yes Abs Denied () Church Received () _ _ _ Flora _ _ _ Referred O McNamara _ _ To Minnix _ _ _ Nickens ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 12, 2002 ORDINANCE AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL WHEREAS, pursuant to Ordinance 42892-7 and Resolution 011497-8, Roanoke County has leased from William Watts and Elizabeth B. Watts a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail since May 1, 1992; and, WHEREAS, said lease expires on Apri130, 2002; and, WHEREAS, staff has negotiated with the property owners for a new lease of the parcel for parking purposes; and, WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 ofthe Charter ofthe County of Roanoke, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of the County of Roanoke, the acquisition of any interest in real estate shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002, and the second reading was held on March 26, 2002. 3, That the execution of an agreement with William Watts and Elizabeth B. Watts to lease a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig (%- ~ Avenue, and Clay Street, in the City of Salem for public parking facilities at the Roanoke County Courthouse and Jail is hereby authorized. 4. That the lease term shall commence on May 1, 2002, and continue for a period of five (5) years, with the option to renew for one additional five (5) year period upon authorization by resolution adopted by this Board. 5. That the base rent shall be the sum of $1,100.00 per month, with a six percent (6%) annual increase, and payment of any increase in real estate taxes that maybe directly attributable to improvements made to the property by the County. 6. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 ORDINANCE 031202-6 AMENDING THE ROANOKE COUNTY CODE BY THE ADOPTION OF A NEW SECTION 2-7. REIMBURSEMENT OF EXPENSES INCURRED FOR EMERGENCY RESPONSE TO ACCIDENTS OR INCIDENTS CAUSED BY DRIVING WHILE IMPAIRED WHEREAS, the operation of a motorvehicle,engine, train, orwater craftwhile under the influence of alcohol or drugs often results in accidents or incidents requiring emergency response by Roanoke County law enforcement, fire-fighting, rescue and emergency medical personnel and volunteers; and WHEREAS, the County incurs reasonable expenses in providing an appropriate emergency response to such accidents or incidents; and WHEREAS, Section 15.2-1716 of the Code of Virginia authorizes any locality in this Commonwealth to adopt an ordinance to recover in a separate civil action the reasonable expenses incurred in providing an appropriate emergency response, subject to certain statutory limitations; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby finds that the adoption of such an ordinance is in the public interest; and WHEREAS, the first reading of this ordinance was held on February 26, 2002; and the second reading was held on March 12, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a new Section 2-7. Reimbursement of Expenses Incurred for Emeraency Response to Accidents or Incidents Caused by Driving While Impaired be adopted to read and provide as follows: i ~.-i Chapter 2. Administration Article I. In General ~~~~ Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired (a) Any person who is convicted of violation of Section 12-8 of this Code, or of Sections 18.2-51.4, 18.2-266 or Section 29.1-758 of the Code of Virginia, when his operation of a motor vehicle, engine, train or water craft while impaired is the proximate cause of any accident or incident resulting in an appropriate emergency response, shall be liable in a separate civil action to the county, for the reasonable expense thereof, in an amount not to exceed one thousand dollars ($1,000.00) in the aggregate for a particular accident or incident. In determining the "reasonable expense," the County may bill a flat fee of one hundred dollars ($100.00) or aminute-by-minute accounting of the actual costs incurred. (b) As used in this section, "appropriate emergency response" includes all costs of providing law-enforcement, firefighting, rescue, and emergency medical services. (c) The provisions of this section shall not preempt or limit any remedy available to the commonwealth, the County, or any fire/rescue squad to recover the reasonable expenses of an emergency response to an accident or incident not involving impaired driving or operation of a vehicle as set forth herein. 2. Any expenses recovered shall be deposited into the General Fund and appropriated annually to the Police Department and the Fire & Rescue Department operating budgets based upon an estimate of the proportional expenses incurred in responding to such accidents or incidents. 5. That this ordinance shall be in full force and effect from and after its adoption. U:\WPDOCS\AGENDA\CODE\sec.2-7.reimbursement.expenses.driving.impaired.wpd ~_r7~ ~ ~A' AGEN ITEM NO. NCE REQUEST PUBLIC HEARING SUBJECT: c-~ ORDINANCE CITIZEN COMMENTS .~LC~ D ray ~ na..n~ ~.. would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: U {~ o ~ -U ADDRESS: ~~ ~~~ ~~~.~'.~/~S ~ /~ y'~ ~'-- ~~L~/zr . ~~ ~~ ~~~ ~ Gr ~ ~~~~ PHONE.~~1~~ s r ACTION NUMBER ITEM NUMBER ~--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS The three year term of Roger Laplace, County Representative, expired December 31, 2001. Mr. Laplace has been an active member of the Board and is interested in serving another term. Supervisor Nickens is nominating him to serve another three-year term which will expire on December 31, 2004 and asked that his confirmation be placed on the Consent Agenda. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS The four year term of David M. Shelton, Jr., Alternate, Fire Code Board of Appeals expired September 23, 2001. Mr. Shelton has been contacted but has not responded. The four year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001 Mr. Hendricks has been contacted and is NOT willing to serve another term. 3. GRIEVANCE PANEL The three year term of Raymond C. Denny, Alternate expired October 10, 2001. i r µ~- L 4. PARKS AND RECREATION ADVISORY COMMISSION The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District who has resigned. His term expires June 30, 2003. 5. ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES The four-year terms of Mike Gee, Volunteer Fire, Leon Martin, Volunteer member- at-large, and Mariah Roberts, Volunteer Rescue Squads expired January 2002. Members of the Board are recommended by the Volunteer Fire and Rescue Chiefs Board and are confirmed by the Board of Supervisors. The Chiefs Board anticipates making a recommendation to be confirmed at the March 26, 2002 Board meeting. 6. ROANOKE VALLEY GREENWAY COMMISSION The three year term of Donald Witt will expire April 2, 2002. SUBMITTED BY: APPROVED BY: ,C'~ ~~' Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara_ _ _ Referred () Minnix _ _ _ To () Nickens 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION 031202-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 12, 2002, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: Approval of Minutes -January 8, 2002 2. Confirmation of Committee appointment to the Blue Ridge Behavioral Healthcare Board of Directors. 3. Release to Novozymes Biologicals Inc. from environmental liability for stormwater runoff. 4. Resolutions of appreciation upon the retirements of: a. Lewis W. Crossgrove, Utility Billing Department, after fourteen years of service b. Michael S. McGuire, Police Department, after twenty-five years of service c. James A. Shelton, Sheriff's Office, after twenty-one years of service 5. Acceptance of water and sewer facilities serving Belle Grove, Phase 3. 6. Request from Schools to accept $2,449 funding from the Refugee Children School Impact Grant. 7. Request to appropriate $40,000 to build a shoot house at the regional firearms training center. 2. That the Clerk to the Board is hereby authorized and directed where required 1 by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ,~ . Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul Mahoney, County Attorney Doug Chittum, Director, Economic Development Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Joy Wright, Supervisor, English K-12/ESL Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board John M. Chambliss, Jr., Assistant Administrator Ray Lavinder, Chief of Police Gerald Holt, Sheriff Rebecca Owens, Finance 2 January 8, 2002 9 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive S. W. Roanoke, Virginia 24018 January 8, 2002 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of January 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church ,Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by the Reverend Everett Kier, Salem Baptist Church. The Pledge of Allegiance was recited by all present. January 8, 2002 11 ^ The dedication of Camp Roanoke, another successful public-private partnership venture. ^ The installation of the first Automated External Defibrillators in County buildings. ^ The hiring of 35 additional firefighters to increase response time in the County of Roanoke, and the signing of the cooperative agreement with the City of Roanoke to jointly staff the Clearbrook Fire Station. ^ The first State of the County Address given by a Roanoke County Board Chairman; and WHEREAS, Mr. Minnix worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley; and WHEREAS, while Chairman Minnix encouraged and supported economic development and growth, he always emphasized that the needs of the residents and their communities must also be considered when making these decisions, and he served as a role model following the tragic terrorist events of September 11, when he decided to move forward with a scheduled Board meeting for that day, because he felt that the terrorists could not break our democratic spirit. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to H. Odell "Fuzzy" Minnix for his service as Chairman during 2001 and for his belief in democracy and participation by citizens in local government. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Resolution of Conc1ratulations to Davidsons Inc. for being named One of the Retail One Hundred in the United States by Esquire Magazine and for celebration of their 91St birthday in 2001. R-010802-2 Larry Davidson, President of Davidsons Inc., was present to accept the January 8, 2002 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: NEW BUSINESS 13 1. Appointments of Board Members to Committees, Commissions and Boards for 2002.~Mary H. Allen, Clerk to the Board) A-010802-3 Ms. Allen reported that at the first meeting of each year, the Board of Supervisors make any changes they wished to the Board Committee appointments. A few of the appointments are specific to the chairman and vice chairman and some are for specific terms. She advised that there are vacancies for appointments held by former Supervisor Bob Johnson and advised that Elizabeth Stokes has previously served as Supervisor Johnson's liaison on the Total Action Again Poverty Board of Directors. Supervisor McNamara suggested that the Board approve the list with Supervisor Flora filling the remaining vacancies. It was noted that Supervisor Flora serves on the School Construction Committee in his position with the school administration and two members of the Board also serve who were appointed to represent the Board of Supervisors. Three members would constitute a meeting of the Board of Supervisors and the Board needs to resolve this issue. Supervisor Church advised that he serves on several Roanoke Valley- Allegheny Regional committees and suggested that Supervisor Flora take his place on these committees. Supervisor McNamara moved to approve the appointments for 2002 with January 8, 2002 15 JOSEPH MCNAMARA -- Virginia Association of Counties Legislative Liaison (As Vice-Chairman) -- Audit Committee -- Roanoke Valley-Allegheny Regional Commission (3-year term expires 6/30/2002) -- School Construction Committee (appointed by the Board of Supervisors on 1/13/98) -- Roanoke Valley-Allegheny Regional Commission Metropolitan Planning Organization (3-year term expires 7/1/2002) H. ODELL MINNIX -- Audit Committee -- Social Services Advisory Board (4-year term expires 8/1/2002) -- Roanoke Valley-Allegheny Regional Commission Metropolitan Planning Organization -alternate (3-year term expires 7/1/2002) -- Lewis Gale Hospital Bio-ethics Committee HARRY C. NICKENS -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Virginia Association of Counties Region 9 Director (elected by VACo) IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance amending ordinance 062601-13 by the creation of a new precinct (Wildwood Precinct #108), altering the boundaries of Glenvar Precinct #103 and changing the polling place for Glenvar Precinct #103 in the Catawba Magisterial District. (Paul Mahoney, County Attorney Mr. Mahoney advised thatthis ordinance amends ordinance 062601-13which amended the election districts and precinct boundaries as a result of the 2000 federal census. It divides the existing Glenvar Precinct #103 and creates a new precinct, January 8, 2002 2. Roanoke Regional Airport Commission 17 Supervisor Church nominated Jane Milliron to serve another four-year term expiring February 10, 2006. 3. Roanoke Valley Alleghany Regional Commission Supervisor McNamara nominated County Administrator Elmer Hodge to a three-year term which will expire June 30, 2005. This is an additional representative from Roanoke County because of the 2000 population increase. 4. Southwest Development Financing, Inc. Supervisor Nickens nominated Wendi Schultz to a two-year term which will expire January 12, 2004. IN RE: CONSENT AGENDA R-010802-4 Supervisor Minnix moved to adopt the Consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 010802-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM l -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 8, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and January 8, 2002 19 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report from Roanoke Valley-Alleghany Regional Commission IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: He suggested to Mr. Hodge that the Board of Supervisors and citizens would benefit from a briefing from Real Estate Valuation Director Billy Driver on how real estate assessments are handled. Mr. Hodge responded he would schedule a briefing for January 22, 2002. Supervisor Flora: He announced that he and Mr. Hodge would be meeting with the residents in Bonsack concerning the new WalMart being built in their community. Supervisor McNamara: (1) He wished everyone a Happy 2002. (2) He announced that the Board met with the area legislators on January 2, 2002, and thanked them for attending the meeting. (3) He advised that the County will have some fiscal stress in the upcoming year and will be impacted by the state budget, and while the County is fairly stable, it will still have to make up some of the shortfalls. He felt that the School Board and Board will work very hard on behalf of the citizens. Supervisor Church: (1) He also thanked the legislators for attending the Board meeting on January 2. He felt that this year will test the resolve of the Board but believes they will meet the challenge. January 8, 2002 21 Supervisor Church asked what comments the Homebuilders had. Mr. Murphy responded that they had no negative comment and only a few concerns. Overall, they have been very supportive. Supervisor Nickens requested that staff look at the waiver procedure. Mr. Murphy advised that Planning staff will review the definition portion of the ordinance with the County Attorney's Office. The proposed ordinance will go back to the Planning Commission for review and then to the Board of Supervisors for first and second reading. 2. Work Session on Revenues and the CIP and the proposed budget calendar for 2002-2003 budget (Brent Robertson, Budget Director The Work Session was held from 4:30 p.m. to 5:25 p.m. A draft summary of the Capital Improvement Program was presented. Assistant Director of Community Development George Simpson advised that the Regional Stormwater Management programs are mandated by the Clean Water Act and the deadline is March 2003. He requested a work session with the Board to discuss in greater detail. Information Technology Director Elaine Carver explained that the HP3000 operating system will no longer be supported as of December 2006 and they need to begin planning and allocating funding now for the transition. They hope to have better cost estimates in February. Parks, Recreation and Tourism Director Pete Haislip advised that they need to upgrade their Comprehensive Plan and will bring it back next year rather than use the current CIP. Supervisor Nickens pointed out this was not a realistic CIP because there are January 8, 2002 year. 23 Ms. Allen asked who will attend the Leadership Summit meeting being held on January 10 and hosted by the Salem City Council. Supervisors Church and Flora advised they planned to attend. She also asked who would be attending the Legislative Day events in Richmond on January 31, 2002. to attend. IN RE: ADJOURNMENT All Board members advised they planned Chairman Church adjourned the meeting at 5:30 p.m. to Thursday, January 10, 2002 at 12 Noon at the Salem Civic Center to attend the Local Governments Regional Summit, hosted by Salem City Council Submitted by: Mary H. Allen, CMC Clerk to the Board Approved by: Joseph B. "Butch" Church Chairman ACT-ON NO. -031202-7.a ITEM NUMBER ,,.~. we~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Confirmation of Committee Appointments to the Blue Ridge Behavioral Healthcare Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS The three year term of Roger Laplace, County Representative, expired December 31, 2001. At the February 26, 2002 meeting, Supervisor Nickens asked the Clerk's Office to not ify The Board and Mr. Laplace to see if he is willing to serve another term. Blue Ridge Behavioral Healthcare was contacted and we were advised that Mr. Laplace has been an active member of the Board and is interested in serving another term. Supervisor Nickens is therefore nominating him to serve another three-year term which will expire on December 31, 2004 and asked that he be confirmed by the Board of Supervisors. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed. Submitted by: Approved by, Mary H. Allen CMC Elmer C. Hodge ~- Clerk to the Board County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Flora _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Blue Ridge Behavioral Healthcare Board of Directors File r A-031202-7.b ACTION NO. ITEM NUMBER S "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2ooz AGENDA ITEM: Release to Novozymes Biologicals Inc. from environmental liability for storm water runoff COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. In thefuture zve will want to include the company's responsibility in the sales contract. I checked with other localities to see how they handle these situations and thts seems to be the general practice. BACKGROUND: Novozymes Biologicals, Inc. has requested a release from Roanoke County from airy environmental liability associated with storm water runoff from other business operations in the Center for Research & Technology (CRT). Novozymes will own the property on which a storm water detention facility will be constructed. It is anticipated that this facility will handle multiple users within CRT. The County has agreed to maintain this facility. SUMMARY OF INFORMATION: Roanoke County agrees to release Novozymes from environmental liability associated with storm water runoff from other business operations located in CRT. This release is subject to a comparable release from Novozymes to the County from environmental liability associated with the County's operations, other business's operations, or the County's maintenance of the storm water facility. Finally, Novozymes will have the burden of proving that any release of contamination or environmental liability is not associated with or caused by Novozymes from any of its operations. Finally, this release is limited to the extent that such a release is permitted by the laws of the Commonwealth of Virginia. RECOMMENDATIONS: It is recommended that the County Attorney is authorized to execute such documents as may be necessary to accomplish the purposes of this action. G:\BOARD\2002\Mar12\3-12-ws-novozymes.doc ~. . 4'; ,~ ~~ Respectfully submitted, '1t~`~ Paul M. Mahoney Roanoke County Attorney ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Flora _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens - x _ cc: File Paul Mahoney, County Attorney Doug Chittum, Director, Economic Development U:\WPDOCS\AGENDA\ECON\novozymes.stormwater.rls.wpd I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION 031202-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LEWIS W. CROSSGROVE, UTILITY BILLING, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Lewis W. Crossgrove was first employed by Roanoke County on November 16, 1987, on a part-time basis and March 21, 1988, on a full-time basis as a Meter Reader in the Utility Billing Department; and WHEREAS, Mr. Crossgrove retired from Roanoke County on February 1, 2002, as a Meter Reader after fourteen years and two months of service; and WHEREAS, Mr. Crossgrove maintained an exemplary attendance record, and was an extremely dependable and conscientious employee; and WHEREAS, Mr. Crossgrove, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LEWIS W. CROSSGROVE for over fourteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: • -, ~-~.-~2.-, Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Danial Morris, Director, Finance Joe Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION 031202-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MICHAEL S. MCGUIRE, POLICE DEPARTMENT, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Michael S. McGuire was first employed by Roanoke County on February 1, 1977, as a Sergeant in the Sheriff's Office; and also served as a Criminal Investigator, Uniform Police Officer and Corrections Officer, in the Police Department; and WHEREAS, Lt. McGuire retired from Roanoke County on February 1, 2002, as a Police Lieutenant after twenty-five years of service; and WHEREAS, Lt. McGuire was assigned to the DEA Task Force in the 1980's and worked with the City of Roanoke to establish the Task Force concept that exists today; and WHEREAS, Lt. McGuire has managed the Criminal Investigations Division of the Police Department for the last five years and was instrumental in developing that unit into an efficient, well-managed division; and WHEREAS, Lt. McGuire assisted the Police Department greatly in the construction of the new firing range by doing most of the electrical work and using his construction skills to aid in the timely completion of the range; and WHEREAS, Lt. McGuire, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MICHAEL S. MCGUIRE for twenty-five years of capable, loyal and dedicafied service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Ray Lavinder, Chief of Police Joe Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION 031202-7.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JAMES A. SHELTON, SHERIFF'S OFFICE, AFTER TWENTY-ONE YEARS OF SERVICE WHEREAS, James A. Shelton was first employed by Roanoke County on July 1, 1980, as a Deputy Sheriff; and also served as Deputy Sheriff Corporal; and WHEREAS, Deputy Sheriff Sergeant Shelton retired from Roanoke County and the Sheriff's Office on February 1, 2002, after twenty-one years and six months of service; and WHEREAS, Deputy Sheriff Sergeant Shelton did an excellent job managing the Inmate Trustee Program, the Inmate Workforce Program outside the jail facility, and overseeing the Maintenance Program of the facility; and WHEREAS, Deputy Sheriff Sergeant Shelton, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JAMES A. SHELTON for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: .~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources 2 ACTION NO. ITEM NUMBER ...~- C -G AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Request for approval of resolutions of appreciation upon the retirements of (a) Lewis W. Crossgrove, Utility Billing Department, after fourteen years of service and (b) Michael S. McGuire, Police Department, after twenty-five years of service and (c) James A. Shelton, Sheriff's Office, after twenty-one years of service COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Lewis W. Crossgrove, Utility Billing Department; Michael S. McGuire, Police Department; and James A. Shelton, Sheriff's Office, retired from the County on February 2, 2002. They have requested that their resolutions be mailed. It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail to Mr. Crossgrove, Mr. McGuire, and Mr. Shelton with the appreciation of the Board members for their many years of service to the County. Respectfully submitted, Brenda J. Holton, CMC Deputy Clerk Approved by, ~~~ ~~~ Elmer C. Hodge County Administrator G ~y4-G ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ - Denied () Flora _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ .~-~, rc, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LEWIS W. CROSSGROVE, UTILITY BILLING, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Lewis W. Crossgrove was first employed by Roanoke County on November 16, 1987 on a part-time basis and March 21, 1988 on a full-time basis as a Meter Reader in the Utility Billing Department; and WHEREAS, Mr. Crossgrove retired from Roanoke County on February 1, 2002, as a Meter Reader after fourteen years and two months of service; and WHEREAS, Mr. Crossgrove maintained an exemplary attendance record, and was an extremely dependable and conscientious employee; and WHEREAS, Mr. Crossgrove, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LEWIS W. CROSSGROVE for over fourteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. S! b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MICHAEL S. MCGUIRE, POLICE DEPARTMENT, AFTER TWENTY- FIVE YEARS OF SERVICE WHEREAS, Michael S. McGuire was first employed by Roanoke County on February 1, 1977, as a Sergeant in the Sheriff's Office; and also served as a Criminal Investigator, Uniform Police Officer and Corrections Officer, in the Police Department; and WHEREAS, Lt. McGuire retired from Roanoke County on February 1, 2002, as a Police Lieutenant after twenty-five years of service; and WHEREAS, Lt. McGuire was assigned to the DEA Task Force in the 1980's and worked with the City of Roanoke to establish the Task Force concept that exists today; and WHEREAS, Lt. McGuire has managed the Criminal Investigations Division of the Police Department for the last five years and was instrumental in developing that unit into an efficient well-managed division; and WHEREAS, Lt. McGuire assisted the Police Department greatly in the construction of the new firing range by doing most of the electrical work and using his construction skills to aid in the timely completion of the range; and WHEREAS, Lt. McGuire, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 A-031202-7.f ACTION # ~~ ~/ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIlZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 SUBJECT: Acceptance of Water and Sewer Facilities Serving Belle Grove, Phase 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Belle Grove, Phase 3, Belle Grove Development Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Pierson Engineering and Surveying entitled Belle Grove, Phase 3, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $16,250.00 and $ 13,400.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Belle Grove, Phase 3 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: f!~iLws+.~ / ~~ Gary Robertson, Elmer C. Hodge Utility Director County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Flora _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens - x ._ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development .~ ~~ ~a~~ Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this 27th day of February , 2002, by and between Belle Grove Development Corporation a Virginia Corporation, hereinafter, referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: T-s As shown on the plan entitled Relle Grove, Phase 3 , made by Pierson Fngineering and Surveying and on file in the Roanoke County Department of Community Development. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will preform any necessary repairs at its cost. Elmer C, Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 WITNESS THE FOLLOWING signatures and seals: Developer: RP1.1P ~YI'IVP_, 1)P.Ve]0 en orporation Address: 112 Kirk Ave By: j,,~~--~ ~ (~G~-~-.z.-c ~~~ (SEALI As: ~1,~-~C~w~~-° Title State of: Virginia , County/City of: Roanoke , to wit: By: The foregoing instrument was acknowledged before me this: `''~ ~ ~ , 20~_, ,day of `" `'--"i ~~ ;~ TERRY E. PARCELL `its PRESIDENT Duly authorized officer (typed name) on behalf of: Title BELLE GROVE DEVELOPMENT CORPORATION Notary Public/ _. / ~~!~c My Commission expires: ~- 3 .~ Approved as to form: County Attorney State of: County/City of: By: Board of Supervisors of Roanoke County, Virginia Elmer C. Hodge County Administrator Virginia ' Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of , 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: ~~" 4 s'11°i° - 1 G / III nc ~~~ SITE -' IJ ~ H L ~ ~ K Q VI C1~NI ~'~' .1YIA~'~ SHAD WELL DRIVE ^,•,y.-mss d, S~ ~~~ ~ ~ :•~ \~ / ' ~ - i ~;;- .. ;s,. ~ BELLE GROVE, PHASE 3 ®. ~ / oa ~ Jam' ,~ ' ~.~ / _ii /i i b\lS~ / ~~ys ~~ ~ 8rr WATER •_,-~ ~ ~` ~ \ ~~ . o./ _ ~,. ~ 8 SANITARY SEWER \ ~`~ \\ y ~ ~~ , ~ ~ t ~z ~ ~ ~~ SSMH ~, ~\ `_ ~ \ ~, a ~ ~~~ `~ 's ~ ~\ \ ~ ~`~ i ~ ~ >~~ ~ ~ ~ , ~ ~. \ ~; BELLE GROVE, ~ "1, ~ ~ ~ ~ PHASE 2 ~ ~ ~~~ ~ ~ \ _ ,, R®ANOKE COUNTY BELLE GROVE, PHASE 3 UTILITYJEPARTMENT Acceptance of the Water and Sanitary Sewer facilities ~' ~, - ~t ~~~ ~ ~ <<i ACTION # ~,,.,, ITEM NUMBER A-031202-7.g MEETING DATE: March 12, 2'002 AGENDA ITEM: Refugee Children School Impact Grant COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Department of Education received a continuation of a federal grant to provide services to school divisions that serve Language English Proficient and refugee students. Roanoke County Schools was found eligible for such funding. SUMMARY OF INFORMATION: Four refugee students enrolled in Roanoke County Schools as of September 30, 2001. ESL teachers have suggested that the grant be utilized to employ - the current part-time ESL teacher for two additional hours per week, purchase new and innovative ESL materials, and to contract interpreter services for conferences. FISCAL IMPACT: No local matching required. STAFF RECOMMENDATION: Staff to e utilized as requested. /~ S~Ignature Mrs. Joy Wright Supervisor English K-12/ESL ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Signature Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve cc: File Joy Wright, Supervisor, English K-12/ESL Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board recommends appropriation of $2,449 VOTE No Yes Abs Church _ x _ Flora _ x McNamara- x Minnix _ x _ Nickens _ x _ y~ A-031202-7. h ACTION NO. ITEM NUMBER -'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 5, 2002 AGENDA ITEM: Request to Appropriate $40,000 to Build a Shoot House at the Regional Firearms Training Center COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Police and Sheriff's offices of the City of Roanoke and the County of Roanoke are working together to construct a shoot house at the regional firearms training center. Each of the four departments are forwarding $10,000 of their training monies to be able to construct this facility. The new facility will allow swat teams, as well as other officers to learn skills towards dealing with hostile situations and the difficulties that they may encounter while entering a building. FISCAL IMPACT: The two Roanoke County offices will be transferring $10,000 each to this account and the Board needs to accept and appropriate the two $10, 000 payments coming from the two Roanoke City agencies. No new County money is involved. RECOMMENDATIONS: Staff recommends that the Board of Supervisors accept the four $10,000 payments for the capital account at the Regional Firearms Training Center and appropriate said monies for the development of the shoot house. 1 "., Respectfully submitted, ohn M. Chambliss, Jr. Assistant Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File John M. Chambliss, Jr., Assistant Administrator Ray Lavinder, Chief of Police Gerald Holt, Sheriff Rebecca Owens, Finance Danial Morris, Director, Finance Approve by, ~r Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x Flora _ x _ McNamara- x Minnix _ x _ Nickens _ x _ 2 AGENDA ITEM NO. L" APPEARANCE REQUEST -PUBLIC ME R _ClT.1~Z=N OMMENTS SUBJ T: IT~dCYP.J Y'4~(e~'I ~v/K `~ ~~ I would the Chairman of the Board of Supervisors to recognize me duri the meeting on the above ma that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: / Nb~? ~4S ~ Le~ S e 7~7~P ADDRESS: 6 7 ~3 ~7/ ~~~ /'~"~j ~/ ~~ PHONE: cS-y~-~/~~- 7~ 9/ AGENDA ITEM NO. '~"` APPEARANCE REQUEST INANCE " CITIZEN COMMENTS PUBLIC HEARING ORD ~~~ SUBJECT: ~ J'~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~i~~-5 ADDRESS: d / ~ . x.0/8 PHONE: '',' - ,,~ ~ ~~-q~v'/~ CCU-~-c~ AGENDA ITEM NO. L' APPEARANCE REQUEST PUBLIC HEARING ORDINANCE 1~ CITIZEN COMMENTS 7 SUBJECT: ~, ~~;~'=' ~ ` ,~ ~,~~~ C ~r, <<~~' ~_ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD ~, NAME: ~;~(~~ i ~~~,(<~ _ 1;~C r (~t? r. '~ ., ADDRESS: ~~~= _) `~ ~ ~t.fi t,~; ;~ ~-t l'~~ ,~. ` ~, ~~ 1, l "~ PHONE: ~ ~ l '~~ 1 ~" ~ AGENDA ITEM NO. L" APPEARANCE REQUEST PUBLIC HEARING ORDINANCE 'fir CITIZEN COMMENTS SUBJECT: ~~~~ ~-'l~ ~ ~'.-~C~ cn~~0:~ ~~.~-~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~ ~~~ ~ ~~~~~ ADDRESS: ~~1 ~ ~-~-~UVti-~ ~ T~~ 2 , ,t~ PHONE: 1,~g - U4t~5 AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~ ~ ~.S /~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: o ~ ~ ''~ W ~S phi ~. ~ ADDRESS: ~ ~ Z~~ v-~„~~,~-- -~, ~~~ , s ~ PHONE: - S 3 ~~ ~5~2" ` /YI -/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Balance at June 30, 2001 $8,572,589 6.80% July 24, 2001 Appropriation to the VRFA -Explore Park ($100,000) (July 24, 2001 Loan to VRFA -Explore Park (250,000) Nov 13, 2001 Release of Funds from Advance Auto Agreement 937,329 Balance at March 12, 2002 $9,159,918 Changes below this line are for information and planning purposes only. Balance from above $9,159,918 7.2 $9,159,918 7.27 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance App~By, Elmer C. Hodge County Administrator /11-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited balance at June 30, 2001 656,424.43 Nov 13, 2001 Transfer from Department Savings 2000-01 144,301.0 ug 6,2001 Lloyd Property Settlement Proceeds 984,000.00 ug 14, 2001 Solid Waste Collection Canisters (42,000.00) Sep 11, 2001 Mason Cove Fire/Rescue Station Septic System (40,000.00) Dec 4, 2001 Facility Security Upgrades (60,000.00) Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook (300,000.00) Balance at March 12, 2002 $1,342,725.43 Respectfully Submitted, Danial Morris Director of Finance Appro d By, / C~~ ~ Elm r e C. Hodge County Administrator /h- 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100,000.00 August 28, 2001 Citizen Satisfaction Survey (12,000.00) September 25, 2001 RV Employers of People with Disabilities Awards (1,000.00) February 12, 2002 Catawba Community Center Lead Paint Abatement (12,000.00) Balance at March 12, 2002 $75,000.00 Respectfully Submitted, Danial Morris Director of Finance Appro d By, ~r~ E mer C. H dge County Administrator ~n-~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation une 23, 1998 Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 Nov 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) 1,534,600.00 Balance at March 12, 2002 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle Balance at March 12, 2002 $9,113,344.00 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) 851,865.00 * Of this amount $447,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Appro ed Byj/ Elmer C. Hod e ~ ?~ r g County Administrator ~. ACTION NUMBER ITEM NUMBER ~ i-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Work session: Stormwater Phase II, National Pollutant Discharge Elimination System (NPDES) Requirements. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In January of last year, the Board of Supervisors directed staff to engage a consultant to prepare an "Action Plan Report" for the National Pollutant Discharge Elimination System (NPDES), Phase II. The County of Roanoke and the Town of Vinton subsequently hired AMEC Earth & Environmental to prepare the report for the purpose of identifying what actions need to be taken to comply with this federal mandate for stormwater quality under the Clean Water Act by March 2003. Representatives from AMEC and staff will present the findings of the report to the board at the scheduled work session. Attached is a copy of the "Action Plan Report," dated February 20, 2002. SUBMITTED BY: APPROVED BY: f George .Simpson, III, P.E., Assistant Director Elmer C. Hodge Department of Community Development County Administrator Z ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Church Flora _ McNamara Minnix Nickens 6-1 2 ................ Stormwater Management NPDES Phase II Implementation Roanoke County, VA March 12, 2002 Agenda ~ Project Overview ~ Roanoke County's Check-up • Implementation Approach • Next Steps ~_.. ~ 4 r , ~1r~• , ~v ,~' ~~ . Stormwater Refresher • Urban... __. _.__._ _..... ~ development ~ causes issues ~'~ F %z with both ~ ,~ ' ~w-~ Stormwater , ;~~ ~; quantity and quality. ' ~ ~~ '1 ~" ' '' , . a,,_,ia -1 • The NPDES ~.;p~.~~ "' ~ '_'"" t ~, r~ ~~ program ~, ~. ~., , ~t-,~ focuses on Natural Bullt Up water quality. _ __ _ _ Page NPDES Phase II a"~`~ Six Minimum Control Measures •Public Education and Outreach •Public Involvement/Participation •Illicit Discharge Detection and Elimination •Construction Site Stormwater Runoff Control •Post-Construction Stormwater Management •Pollution Prevention/Good Housekeeping Focus is on prevention! ~, Application Requirements _ _. • Coverage under VDEQ General Permit • Registration Statement Due: March 10, 2003 • Minimum Requirements -Stormwater Quality e Best Management P2dices (BMPs) . Measurable Goals • Implementation Timetable • Potential Penalties for Non-compliance r'ivil ynnalne5 with Substantial Fines uo to 5 25 000 oer Day • Roanoke Valley Collaboration - Ctty of Roanoke - CIty of Salem - Town of Vinton - Botetourt County Stormwater Action Plan Project ', •StaffTechnical ~ ~,,~> .~ ~~~ `~ r+~~,~ Advisory Committee ,~~"~--' •Current Program I Assessment •Ordinance & Policy ;;:E;,~, i i - ~..:s Review •Action Plan for ~ . Compliance '~~.. ~ .,, , •j ~~ ~~"~ ..~~ Page Roanoke County Assessment ~ Goal: Implement the NPDES Phase II rules as economically and efficiently as possible. r Regulatory flexibility „permits Roanoke ~ County to leverage and take credltforwhatit is ~~already doing. Roanoke County Assessment ', ~ Important Elements are Already in Place: State-certified E&S Program 4 Public information outlets Environmental Assessment Team Roanoke Valley Greenways e County projects at Mudlick Creek, Garst Mills Park & Merriman Park I$anks McGill !, _~ '°' Roanoke County Assessment '~ Focus Areas: Develop illicit discharge detection & elimination program Coordinate public education 4 Revise ordinances & design standards Page Implementation Approach ~ Program Development: Draft General Permit Available AMEC's Action Plan Recommendations Complete and Submit Registration Statement Prior to March 10, 2003 • Program Implementation: By region or by work item Five-year window for full implementation Implementation Approach .::............_. __. _. _...._. ', ~ Key Action Items Determine level of citizen involvement desired Complete pilot study for mapping and illicit discharge detection Begin public education Develop & adopt ordinance prohibiting the discharge of non-stormwater Select BMPs and identify goals Complete Registration Statement Implementation Approach .,_. _.._ .................._._.. ', ~ Resource Requirements Revisited -Cost variables •Status of existing programs •Community goals and values -Types of Costs • Program start-up •ongoing program operations Page amen Implementation Approach ',Resource Requirements Revisited r Program Start-up Cost Items • Pilot field study of mapping and detection • Development of enforcement mechanism • Detailed assessment of drainage maintenance practices • Audit of facilities and handling procedures • Preparation of registration statement Program Start-up Cost Estimate: $ 120,000 .~~ Implementation Approach ._..._..._.. ~ Resource Requirements Revisited ~ $ ~o • Ongoing Program Operation d (Compliance)Costs enses necessa to ti al e ' • C 3~ ~ Ern. over opera on xp ry , minimum control measures t th i s $ `^ wcn mee x e s A l d P ~ ~ rogram nnua -EPA Estimate Compliance Cost a ~, $ 5 • $1.39 - $7.83 per capita annually, average ~~~ z $4.61 per capita annually Incremental Roanoke County Compliance Cost • $2.30 per capita annually or $197,289 iEPA based on a population of 85,778 '~°'N j $0 Implementation Approach • Breakdown of Incremental Annual Program Operations Cost Estimates (per capita) $ 0.35: Public Education and Involvement - $ 1.00: Illicit Discharge Detection and Elimination $ 0.10: Construction Site Runoff Controls $ 0.50: Post-Construction Runoff Controls $ 0.35: Pollution Prevention/Good Housekeeping • Total = $ 2.30 per capita Page Implementation Approach ~ Roanoke County Resource Requirements FY 2002-2003 Expenditures $197K •Startup Costs X1/3 Yr. Program Operations Annual Phase II $197K Expenditures Total Phase II 5-year $1,124K Implementation Cost Next Steps •Program Development Tune-up and Emissions Control .~ < ~~;:~ Next Steps • Regional Coordination/Collaboration ', -Optimal efficiency and effectiveness Page Next Steps •Long-term Funding Feasibility ', -The NPDES requirements do not have an expiration date. Existing funding ~ Other funding sources sources • General Funds • Pro Rata Share .General • Watershed Obligation Bonds Improvement • Vehicle Decals Distnct • Fed-State Most communldes use a Grants/Loans combination of funding •Stormwater Utility C methods to Flnance Stormwater management. Questions? Thank you for the opportunity to work with Roanoke County Page r Znoro2 EXECUTIVE SUMMARY In anticipation of compliance with new water quality regulations, Roanoke County and the Town of Vinton jointly engaged AMEC Earth & Environmental, Inc. to conduct an organizational review and develop an action plan for compliance with the Envirorunental Protection Agency's (EPA) National Pollutant Discharge Elimination System (NPDES) Phase II stormwater regulations. These regulations will be implemented through a General Permit issued by the Virginia Department of Environmental Quality (VDEQ) and will take effect on March 10, 2003. This action plan outlines a basic framework to develop an effective stormwater management program that is based on community needs and priorities while at the same time complying with the Phase II program requirements. As AMEC began its project work with the County and the Town, the following program priority emerged: Implement the NPDES Phase II rules as economically and efficiently as possible while at the same time pursuing opportunities to leverage program elements that further the efforts of both organizations to be good environmental stewards of the natural resources in Roanoke County and the Town of Vinton. To that end, this report is organized as follows: • Section 1 outlines the NPDES Phase II regulatory requirements. Communities must comply with requirements for six minimum control measures: public education and outreach; public participation/involvement; illicit discharge detection and elimination; construction site runoff control; post-construction runoff control; and pollution prevention/good housekeeping. • Section 2 provides an overview of existing practices that directly or indirectly affect stormwater runoff in both the County and the Town. Both communities have in place a number of ongoing stormwater management activities that form the foundation for the development of the programs required to comply with the NPDES Phase II regulations. • Section 3 addresses the specific gaps between the existing program areas and the Phase II requirements, recommending supplemental programs tailored to community needs in addition to the required program elements. Section 3 also provides an estimate of programming costs and an overview of potential funding alternatives. • Section 4 recommends strategies and activities to pursue over the next 15 months to position Roanoke County and the Town of Vinton to comply with the March 10, 2003 deadline for submission of the required VDEQ Registration Statement for coverage under Virginia's General Permit. Based on the findings in this report, the following are among the most important action items to address prior to preparing Phase II stormwater management programs and submitting separate Registration Statements indicating each community's intent to comply with the General Permit requirements: NPI?ES Phase l/ Slorirrwrrter.9c~tiorr Plrrtr I7r1 Etak~a iii - I I':re~~rdive;Suruxrrara~ ~j/jQ Roanak~e C:uuru~~ ~~ they Tawn crf'V'inron 2/20/02 • Consider the formation of a stormwater advisory committee, composed of a broad representation of interests in the community. Active involvement of a diverse group of citizens in the development of the community's stormwater management programs can lend an important element of credibility to the efforts to implement and fund a Phase II program. • Plan and execute pilot field studies to further define the scope of work that will be required to map storm sewer system outfalls and to assess those outfalls for the presence of illicit discharges. • Prior to the March 2003 deadline, draft and adopt ordinance language that prohibits the introduction of non-stormwater discharges into the storm sewer system. This ordinance should also provide for right-of--entry onto private property to investigate potential sources of illicit discharges. • Within the first year of permit implementation, adopt ordinance changes to implement requirements for stormwater quality controls in new development and areas of significant redevelopment (1 acre or more of disturbed area). • Evaluate regional initiatives as a means to fulfill program requirements with the minimum commitment of additional resources and to develop new sources of funding for stormwater management. AMEC estimates that implementation of the stormwater management programs that are recommended in this action plan will cost Roanoke County and the Town of Vinton approximately $2.30 per capita in additional costs during each of the five years of the initial permit period. With a population of 85,778 (2000 Census), the County can anticipate annual costs of $197,300, with a total compliance cost for the first permit period of nearly $1,000,000. Scaling of costs on a per capita basis is less effective for smaller populations; therefore, AMEC recommends that the Town use an estimate of $27,000 (rather than the $18,000 that would be calculated through a strict per-capita approach) for its annual cost of Phase II implementation during the initial permit period. Prior to implementation, Roanoke County and the Town of Vinton will incur additional costs related to program development and the execution of the required pilot field studies and facility audits. Coordination and development of the necessary program elements will require the commitment of additional staffing resources between now and March of 2003: 0.5 full-time equivalent (FTE) in the County and up to 0.25 FTE in the Town. If the County chooses to use consultant services for the remaining program development work, it can anticipate total development costs of up to $120,000. Similarly, Vinton can expect start-up costs to be approximately $15,000. All of these start-up costs must be secured not later than fiscal year (FY) 2002-2003. In addition, because the Phase II regulations take effect on March 10, 2003, Roanoke County and the Town of Vinton should also include approximately 30% of the annual program implementation costs for the first year of the permit period in their FY 2002-2003 budgets. (As an example of the magnitude of expenditures required, the annual cost for Phase II implementation in Roanoke County - $197,300 - is equivalent to 0.4 cents on the real estate property tax or $2.35 in motor vehicle decal fees.) Table E1 below summarizes the required resources. _~'PI31::S' Phrase [I Slarrmvater Acaiorr Plan pair iii - 2 t~.recaaPive Sarnrrnaari~ i3/ne Racaarnke t"btarrn- ~Q !ht 7'au~ar of C7rxtotr r 2/20/02 Table E1. Phase II Implementation Resources Roanoke Coun Town of Vinton Pro ram Develo ment Staffin 0.5 FTE 0.25 FTE FY 2002-2003 Ex enditures $179,280 $23,100 Annual Phase II Expenditures (includes staff and other ex enditures) $197,300 $27,000 Total Phase II Implementation Cost (throu h initial s- ear ermit eriod $1,106,500 $150,000 As noted above, the most effective stormwater management programs for Roanoke County and the Town of Vinton will integrate the Phase II work into the stormwater management activities already in place. For example, Roanoke County already designates a portion of the motor vehicle decal fee towards operation and maintenance of the County's stormwater infrastructure. Roanoke County continues to maintain a Class 9 status in the National Flood Insurance Program's Community Rating System. Both the County and the Town of Vinton have worked with Project Impact to complete elevation certificates and reduce the risks associated with property flooding and other natural disasters. Both communities are actively involved in the greenway work being led by the Roanoke Valley Greenway Commission. The County's Capital Improvement Program identifies over $6.7 million in capital project expenditures for regional stormwater management and greenway construction from FY 2002-03 through FY 2005-06. Looking at all of the programs together, stormwater management expenditures for the two communities easily exceed $1 million annually, not including over $20 million in capital projects that were identified for both communities in the Roanoke Valley Regional Stormwater Management Plan completed in 1997. General Fund revenues and stormwater service fees are the two primary funding options available to support the operation of comprehensive (beyond just Phase II compliance) stormwater management programs by Roanoke County and the Town of Vinton. Of these two, stormwater service fees (often implemented as stormwater utility fees) are the most attractive funding mechanism due to their flexibility, stability and equitable distribution of program costs. Under Virginia legislation, service fees are clearly authorized for both the compliance work of Phase II as well as the stormwater quantity management programs already in place. If programs currently funded through the General Fund are transferred to an independent stormwater utility fund, additional General Fund revenue may be allocated toward other pressing community needs. Therefore, in addition to the activities noted above, Roanoke County and the Town of Vinton may want to further explore the feasibility of a stormwater service fee. As with all programs that have been initiated under the Clean Water Act, failure to comply with permit requirements can ultimately result in both criminal and civil penalties for Roanoke County or the Town of Vinton. ~VF'llES Phcrscs (I Slornrwuhrr 9r•rrc~rr Ptcrrr E.rrrutlvs.Sunrrncrr~' amec . linczrrcrke C:aunt~> X they %'cnvrr oJ' Lirxxrra Ircr~ e ill - 3 United States Office of Water EPA 833-F-00-001 Environmental Protection (4203) January 2000 Agency Fact Sheet 1.0 :,EPA Storm Water Phase II Final Rule An Overview Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation and Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution Prevention/Good Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Why Is the Phase II Storm Water Program Necessary? ince the passage of the Clean Water Act (CWA), the quality of our Nation's waters has Simproved dramatically. Despite this progress, however, degraded waterbodies still exist. According to the 1996 National Water Quality Inventory (Inventory), a biennial summary of State surveys of water quality, approximately 40 percent of surveyed U.S. waterbodies are still impaired by pollution and do not meet water quality standards. A leading source of this impairment is polluted runoff. In fact, according to the Inventory, 13 percent of impaired rivers, 21 percent of impaired lake acres and 45 percent of impaired estuaries are affected by urban/suburban storm water runoff and 6 percent of impaired rivers, 11 percent of impaired lake acres and 11 percent of impaired estuaries are affected by construction site discharges. Phase I of the U.S. Environmental Protection Agency's (EPA) storm water program was promulgated in 1990 under the CWA. Phase I relies on National Pollutant Discharge Elimination System (NPDES) permit coverage to address storm water runoff from: (1) "medium" and "large" municipal separate storm sewer systems (MS4s) generally serving populations of 100,000 or greater, (2) construction activity disturbing 5 acres of land or greater, and (3) ten categories of industrial activity. The Storm Water Phase II Final Rule is the next step in EPA's effort to preserve, protect, and improve the Nation's water resources from polluted storm water runoff. The Phase II program expands the Phase I program by requiring additional operators of MS4s in urbanized areas and operators of small construction sites, through the use of NPDES permits, to implement programs and practices to control polluted storm water runoff. See Fact Sheets 2.0 and 3.0 for overviews of the Phase II programs for MS4s and construction activity. Phase II is intended to further reduce adverse impacts to water quality and aquatic habitat by instituting the use of controls on the unregulated sources of storm water discharges that have the greatest likelihood of causing continued environmental degradation. The environmental problems associated with discharges from MS4s in urbanized areas and discharges resulting from construction activity are outlined below. MS4s in Urbanized Areas Storm water discharges from MS4s in urbanized areas are a concern because of the high concentration of pollutants found in these discharges. Concentrated development in urbanized areas substantially increases impervious surfaces, such as city streets, driveways, parking lots, and sidewalks, on which pollutants from concentrated human activities settle and remain until a storm event washes them into nearby storm drains. Common pollutants include pesticides, fertilizers, oils, salt, litter and other debris, and sediment. Another concern is the possible illicit connections of sanitary sewers, which can result in fecal coliform bacteria entering the storm sewer system. Storm water runoff picks up and transports these and other harmful pollutants then discharges them -untreated - to waterways via storm sewer systems. When left uncontrolled, these discharges can result in fish kills, the destruction of spawning and wildlife habitats, a loss in aesthetic value, and contamination of drinking water supplies and recreational waterways that can threaten public health. Fact Sheet 1.0 -Storm Water Phase II Final Rule: An Overview Page 3 What Does the Phase II Final Rule Require? Operators of Phase II-designated small MS4s and small construction activity are required to apply for NPDES permit coverage, most likely under a general rather than individual permit, and to implement storm water discharge management controls (known as "best management practices" (BMPs)). Specific requirements for each type of discharge are listed below. Small MS4s ^ A regulated small MS4 operator must develop, implement, and enforce a storm water management program designed to reduce the discharge of pollutants from their MS4 to the "maximum extent practicable," to protect water quality, and to satisfy the appropriate water quality requirements of the CWA. The rule assumes the use of narrative, rather than numeric, effluent limitations requiring implementation of BMPs. ^ The small MS4 storm water management program must include the following six minimum control measures: public education and outreach; public participation/involvement; illicit discharge detection and elimination; construction site runoff control; post-construction runoff control; and pollution prevention/good housekeeping. See Fact Sheets 2.3 through 2.8 for more information on each measure, including BMPs and measurable goals. this occurs, a storm water pollution prevention plan will likely be required for small construction activity. See Fact Sheet 3.0 for more information on potential program requirements and appropriate BMPs for small construction activity. What Is the Phase II Program Approach? he Phase 11 program, based on the use of federally Tenforceable NPDES permits: ^ Encourages the use of general permits; ^ Provides flexibility for regulated operators to determine the most appropriate storm water controls; ^ Allows for the recognition and inclusion of existing NPDES and non-NPDES storm water programs in Phase 11 permits; ^ Includes public education and participation efforts as primary elements of the small MS4 program; ^ Attempts to facilitate and promote watershed planning and to implement the storm water program on a watershed basis; and ^ Works toward a unified and comprehensive NPDES storm water program with Phase I of the program. How Does the Phase II Final Rule Address the Phase I Industrial "No Exposure" Provision? ^ A regulated small MS4 operator must identify its selection of BMPs and measurable goals for each minimum measure in the permit application. The evaluation and assessment of those chosen BMPs and measurable goals must be included in periodic reports to the NPDES permitting authority. See Fact Sheet 2.9 for more information on permitting and reporting. Small Construction Activity ^ The specific requirements for storm water controls on small construction activity will be defined by the NPDES permitting authority on a State-by-State basis. ^ EPA expects that the NPDES permitting authorities will use their existing Phase I general permits for large construction activity as a guide for their Phase II permits for small construction activity. If n addition to establishing a deadline for ISTEA facilities Iand designating two new classes of dischargers, the Phase II Final Rule revises the "no exposure" provision originally included in the 1990 regulations for Phase I of the NPDES storm water program. The provision was remanded to EPA for further rulemaking and, subsequently, included in its revised form in the Phase II rule. Under the Phase II Final Rule, a conditional no exposure exclusion is available to operators of all categories of Phase I regulated industrial activity (except category (x) construction activity) who can certify that all industrial materials and activities are protected by a storm resistant shelter to prevent exposure to rain, snow, snowmelt, and/or runoff. To obtain the no exposure exclusion, written certification must be submitted to the NPDES permitting authority. The final rule includes a No Exposure Certification form for use only by operators of industrial activity in areas where EPA is the NPDES permitting authority. See Fact Sheet 4.0 for more information on the conditional no exposure exclusion for industrial activity. United States Office of Water EPA 833-F-00-002 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.0 `_~EPA Storm Water Phase II Final Rule Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation and Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution PreventionlGood Housekeeping 2.9 -Permitting and Reporting: The Process and Requvrements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Small MS4 Storm Water Program Overview Polluted storm water runoff is often transported to municipal separate storm sewer systems (MS4s) and ultimately discharged into local rivers and streams without treatment. EPA's Storm Water Phase II Rule establishes an MS4 storm water management program that is intended to improve the Nation's waterways by reducing the quantity of pollutants that storm water picks up and carries into storm sewer systems during storm events. Common pollutants include oil and grease from roadways, pesticides from lawns, sediment from construction sites, and carelessly discarded trash, such as cigarette butts, paper wrappers, and plastic bottles. When deposited into nearby waterways through MS4 discharges, these pollutants can impair the waterways, thereby discouraging recreational use of the resource, contaminating drinking water supplies, and interfering with the habitat for fish, other aquatic organisms, and wildlife. In 1990, EPA promulgated rules establishing Phase I of the National Pollutant Discharge Elimination System (NPDES) storm water program. The Phase I program for MS4s requires operators of "medium" and "large" MS4s, that is, those that generally serve populations of 100,000 or greater, to implement a storm water management program as a means to control polluted discharges from these MS4s. The Storm Water Phase II Rule extends coverage of the NPDES storm water program to certain "small" MS4s but takes a slightly different approach to how the storm water management program is developed and implemented. What Is a Phase II Small MS4? Asmall MS4 is any MS4 not already covered by the Phase I program as a medium or large MS4. The Phase II Rule automatically covers on a nationwide basis all small MS4s located in "urbanized areas" (UAs) as defined by the Bureau of the Census (unless waived by the NPDES permitting authority), and on a case-by-case basis those small MS4s located outside of UAs that the NPDES permitting authority designates. For more information on Phase II small MS4 coverage, see Fact Sheets 2.1 and 2.2. What Are the Phase II Small MS4 Program Requirements? Operators of regulated small MS4s are required to design their programs to: ^ Reduce the discharge of pollutants to the "maximum extent practicable" (MEP); ^ Protect water quality; and ^ Satisfy the appropriate water quality requirements of the Clean Water Act. Implementation of the MEP standard will typically require the development and implementation of BMPs and the achievement of measurable goals to satisfy each of the six minimum control measures. The Phase lI Rule defines a small MS4 storm water management program as a program comprising six elements that, when implemented in concert, are expected to result in significant reductions of pollutants discharged into receiving waterbodies. United States Office of Water EPA 833-F00-005 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.3 :,EPA Storm Water Phase II Final Rule Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation and Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution Prevention/Good Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Public Education and Outreach Minimum Control M ~asure This fact sheet profiles the Public Education anr' , of six measures an operator of a Phase I1-reg~ system (MS4) is required to include in its storm Ooh conditions of its National Pollutant Discharge F are9/asy permit. This fact sheet outlines the Phase II ar(h&FPS°~'yose/ guidance on how to satisfy them. It is imr ~~(~°`PSp~'~'/// operator has a great deal of flexibility in °''~e~raloe °%p measure requirements. ~ wa Why Is Public Education and Outrea.~e``°~, An informed and knowledgeable community is cruciar . management program since it helps to ensure the followinb 'rol measure, one storm sewer '~e a'~ . / C ~~ e • V (isq P~sbo t-jew Te( zj4p j No r(~P ,c ~'(( /,~ r(h C Sete d°`9(as / ~ p ~~95 899 7 S ,~ S a /hOSe ~y~ ~ ~S3 Greater support for the program as the public gains a greater unc,. a'he~ reasons why it is necessary and important. Public support is particular. `Ong when operators of small MS4s attempt to institute new funding initiatives t~_ program or seek volunteers to help implement the program; and • Greater compliance with the program as the public becomes aware of the personal responsibilities expected of them and others in the community, including the individual actions they can take to protect or improve the quality of area waters. What Is Required? To satisfy this minimum control measure, the operator of a regulated small MS4 needs to: ^ Implement a public education program to distribute educational materials to the community, or conduct equivalent outreach activities about the impacts of storm water discharges on local waterbodies and the steps that can be taken to reduce storm water pollution; and ^ Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. Some program implementation approaches, BMPs (i.e., the program actions/activities), and measurable goals are suggested below. What Are Some Guidelines for Developing and Implementing This Measure? Three main action areas are important for successful implementation of a public education and outreach program: United States Office of Water EPA 833-F-00-006 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.4 .=EPA Storm Water Phase II Final Rule Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation and Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control Minimum Control Measure 2.8 -Pollution PreventionlGood Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Public Participation/Involvement Minimum Control Measure his fact sheet profiles the Public Participation/Involvement minimum control measure, one Tof six measures the operator of a Phase II regulated small municipal separate storm sewer system (MS4) is required to include in its storm water management program to meet the conditions of its National Pollutant Discharge Elimination System (NPDES) permit. This fact sheet outlines the Phase II Final Rule requirements and offers some general guidance on how to satisfy them. It is important to keep in mind that the small MS4 operator has a great deal of flexibility in determining how to satisfy the minimum control measure requirements. Why Is Public Participation and Involvement Necessary? PA believes that the public can provide valuable input and assistance to a regulated small EMS4's municipal storm water management program and, therefore, suggests that the public be given opportunities to play an active role in both the development and implementation of the program. An active and involved community is crucial to the success of a storm water management program because it allows for: • Broader public support since citizens who participate in the development and decision making process are partially responsible for the program and, therefore, may be less likely to raise legal challenges to the program and more likely to take an active role in its implementation; • Shorter implementation schedules due to fewer obstacles in the form of public and legal challenges and increased sources in the form of citizen volunteers; • A broader base of expertise and economic benefits since the community can be a valuable, and free, intellectual resource; and • A conduit to other programs as citizens involved in the stone water program development process provide important cross-connections and relationships with other community and government programs. This benefit is particularly valuable when trying to implement a stone water program on a watershed basis, as encouraged by EPA. What Is Required? To satisfy this minimum control measure, the operator of a regulated small MS4 must: ^ Comply with applicable State, Tribal, and local public notice requirements; and ^ Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. Possible implementation approaches, BMPs (i.e., the program actions and activities), and measurable goals are described below. United States Office of Water EPA 833-F-00-007 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.5 :EPA Storm Water Phase II Final Rule Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation and Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participation/ Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution PreventionlGood Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Illicit Discharge Detection and Elimination Minimum Control Measure his fact sheet profiles the Illicit Discharge Detection and Elimination minimum control Tmeasure, one of six measures the operator of a Phase 11 regulated small municipal separate storm sewer system (MS4) is required to include in its storm water management program to meet the conditions of its National Pollutant Discharge Elimination System (NPDES) permit. This fact sheet outlines the Phase II Final Rule requirements and offers some general guidance on how to satisfy them. It is important to keep in mind that the small MS4 operator has a great deal of flexibility in choosing exactly how to satisfy the minimum control measure requirements. What Is An "Illicit Discharge"? Federal regulations define an illicit discharge as "...any discharge to an MS4 that is not composed entirely of storm water..." with some exceptions. These exceptions include discharges from NPDES-permitted industrial sources and discharges from fire-fighting activities. Illicit discharges (see Table 1) are considered "illicit" because MS4s are not designed to accept, process, or discharge such non-storm water wastes. Table 1 Sources of Illicit Discharges Sanitary wastewater Effluent from septic tanks Car wash wastewaters Why Are Illicit Discharge Detection and Elimination Efforts Necessary? Discharges from MS4s often include wastes and wastewater from non-storm water sources. A study conducted in 1987 in Sacramento, California, found that almost one-half of the water discharged from a local MS4 was not directly attributable to precipitation runoff. A significant portion of these dry weather flows were from illicit and/or inappropriate discharges and connections to the MS4. Improper oil disposal Radiator flushing disposal Laundry wastewaters Spills from roadway accidents Improper disposal of auto and household toxics //licit discharges enter the system through either direct connections (e.g., wastewater piping either mistakenly or deliberately connected to the storm drains) or indirect connections (e.g., infiltration into the MS4 from cracked sanitary systems, spills collected by drain outlets, or paint or used oil dumped directly into a drain). The result is untreated discharges that contribute high levels of pollutants, including heavy metals, toxics, oil and grease, solvents, nutrients, viruses, and bacteria to receiving waterbodies. Pollutant levels from these illicit discharges have been shown in EPA studies to be high enough to significantly degrade receiving water quality and threaten aquatic, wildlife, and human health. Fact Sheet 2.5 -Illicit Discharge Detection and Elimination Minimum Control Measure Page 3 water general permit for small MS4s. As guidance only, the four steps of a recommended plan are outlined below: permittee's storm water program. Suggested educational outreach efforts include: O Locate Problem Areas EPA recommends that priority areas be identified for detailed screening of the system based on the likelihood of illicit connections (e.g., areas with older sanitary sewer lines). Methods that can locate problem areas include: public complaints; visual screening; water sampling from manholes and outfalls during dry weather; and use of infrared and thermal photography. ® Find the Source Once a problem area or discharge is found, additional efforts usually are necessary to determine the source of the problem. Methods that can find the source of the illicit discharge include: dye-testing buildings in problem areas; dye- or smoke-testing buildings at the time of sale; tracing the discharge upstream in the storm sewer; employing a certification program that shows that buildings have been checked for illicit connections; implementing an inspection program of existing septic systems; and using video to inspect the storm sewers. ® Remove/Correct Illicit Connections Once the source is identified, the offending discharger should be notified and directed to correct the problem. Education efforts and working with the discharger can be effective in resolving the problem before taking legal action. ~ Document Actions Taken As a final step, all actions taken under the plan should be documented. This illustrates that progress is being made to eliminate illicit connections and discharges. Documented actions should be included in annual reports and include information such as: the number of outfalls screened; any complaints received and corrected; the number of discharges and quantities of flow eliminated; and the number of dye or smoke tests conducted. Educational Outreach Outreach to public employees, businesses, property owners, the general community, and elected officials regarding ways to detect and eliminate illicit discharges is an integral part of this minimum measure that will help gain support for the Developing informative brochures, and guidances for specific audiences (e.g., carpet cleaning businesses) and school curricula; Designing a program to publicize and facilitate public reporting of illicit discharges; • Coordinating volunteers for locating, and visually inspecting, outfalls or to stencil storm drains; and • Initiating recycling programs for commonly dumped wastes, such as motor oil, antifreeze, and pesticides. What Are Appropriate Measurable Goals? easurable goals, which are required for each minimum Meontrol measure, are intended to gauge permit compliance and program effectiveness. The measurable goals, as well as the BMPs, should reflect the needs and characteristics of the operator and the area served by its small MS4. Furthermore, they should be chosen using an integrated approach that fully addresses the requirements and intent of the minimum control measure. An integrated approach for this minimum measure could include the following measurable goals: Target Date Activity 1 year............ Sewer system map completed; recycling program for household hazardous waste in place. 2 years.......... Ordinance in place; training for public employees completed; a certain percentage of sources of illicit discharges determined. 3 years.......... A certain percentage of illicit discharges detected; illicit discharges eliminated; and households participating in quarterly household hazardous waste special collection days. 4 years.......... Most illicit discharge sources detected and eliminated. The educational outreach measurable goals for this minimum control measure could be combined with the measurable goals for the Public Education and Outreach minimum control measure (see Fact Sheet 23). United States Office of Water EPA 833-F-00-008 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.6 Storm Water Phase II ~-EPA . Final Rule Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation and Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution PreventionlGood Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Construction Site Runoff Control Minimum Control Measure This fact sheet profiles the Construction Site Runoff Control minimum control measure, one of six measures that the operator of a Phase 11 regulated small municipal separate storm sewer system (MS4) is required to include in its storm water management program to meet the conditions of its National Pollutant Discharge Elimination System (NPDES) permit. This fact sheet outlines the Phase 11 Final Rule requirements and offers some general guidance on how to satisfy them. It is important to keep in mind that the small MS4 operator has a great deal of flexibility in choosing exactly how to satisfy the minimum control measure requirements. Why Is The Control of Construction Site Runoff Necessary? Polluted storm water runoff from construction sites often flows to MS4s and ultimately is discharged into local rivers and streams. Of the pollutants listed in Table 1, sediment is usually the main pollutant of concern. Sediment runoff rates from construction sites are typically 10 to 20 times greater than those of agricultural lands, and 1,000 to 2,000 times greater than those of forest lands. During a short period of time, construction sites can contribute more sediment to streams than can be deposited naturally during several decades. The resulting siltation, and the contribution of other pollutants from construction sites, can cause physical, chemical, and biological harm to our nation's waters. For example, excess sediment can quickly fill rivers and lakes, requiring dredging and destroying aquatic habitats. What Is Required? Table 1 Pollutants Commonly Discharged From Construction Sites Sediment Solid and sanitary wastes Phosphorous (fertilizer) Nitrogen (fertilizer) Pesticides Oil and grease Concrete truck washout Construction chemicals Construction debris The Phase II Final Rule requires an operator of a regulated small MS4 to develop, implement, and enforce a program to reduce pollutants in storm water runoff to their MS4 from construction activities that result in a land disturbance of greater than or equal to one acre. The small MS4 operator is required to: ^ Have an ordinance or other regulatory mechanism requiring the implementation of proper erosion and sediment controls, and controls for other wastes, on applicable construction sites; ^ Have procedures for site plan review of construction plans that consider potential water quality impacts; ^ Have procedures for site inspection and enforcement of control measures; ^ Have sanctions to ensure compliance (established in the ordinance or other regulatory mechanism); Fact Sheet 2.6 -Construction Site Runoff Control Minimum Control Measure Page 3 Are Construction Sites Already Covered Under the NPDES Storm Water Program? es. EPA's Phase I NPDES storm water program requires Yoperators of construction activities that disturb five or more acres to obtain a NPDES construction storm water permit. General permit requirements include the submission of a Notice of Intent and the development of a storm water pollution prevention plan (SWPPP). The SWPPP must include a site description and measures and controls to prevent or minimize pollutants in storm water discharges. The Phase II Final Rule similarly regulates discharges from smaller construction sites disturbing equal to or greater than one acre and less than five acres (see Fact Sheet 3.0 for information on the Phase II construction program). Even though all construction sites that disturb more than one acre are covered nationally by an NPDES storm water permit, the construction site runoff control minimum measure for the small MS4 program is needed to induce more localized site regulation and enforcement efforts, and to enable operators of regulated small MS4s to more effectively control construction site discharges into their MS4s. To aid operators of regulated construction sites in their efforts to comply with both local requirements and their NPDES permit, the Phase II Final Rule includes a provision that allows the NPDES permitting authority to reference a "qualifying State, Tribal or local program" in the NPDES general permit for construction. This means that if a construction site is located in an area covered by a qualifying local program, then the construction site operator's compliance with the local program constitutes compliance with their NPDES permit. A regulated small MS4's storm water program for construction could be a "qualifying program" if the MS4 operator requires a SWPPP, in addition to the requirements summarized in this fact sheet. The ability to reference other programs in the NPDES permit is intended to reduce confusion between overlapping and similar requirements, while still providing for both local and national regulatory coverage of the construction site. The provision allowing NPDES permitting authorities to reference other programs has no impact on, or direct relation to, the small MS4 operator's responsibilities under the construction site runoff control minimum measure profiled here. Is a Small MS4 Required to Regulate Construction Sites that the Permitting Authority has Waived from the NPDES Construction Program? o. If the NPDES permitting authority waives Nrequirements for storm water discharges associated with small construction activity (see 122.26(b)(IS)(i)), the small MS4 operator is not required to develop, implement, and/or enforce a program to reduce pollutant discharges from such construction sites. For Additional Information Contact v~ U.S. EPA Office of Wastewater Management • Phone: 202 260-5816 • E-mail: SW2@epa.gov • Internet: www.epa.gov/owm/sw/phase2 Reference Documents ~ Storm Water Phase 11 Final Rule Fact Sheet Series • Internet: www.epa.gov/owm/sw/phase2 ~ Storm Water Phase II Final Rule (64 FR 68722) • Internet: www.epa.gov/owm/sw/phase2 • Contact the U.S. EPA Water Resource Center - Phone: 202 260-7786 - E-mail: center.water-resource@epa.gov United States Office of Water EPA 833-F-00-009 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.7 oEPA Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Designation and Waivers of Regulated Small MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution PreventionlGood Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity Storm Water Phase II Final Rule Post-Construction Runoff Control Minimum Control Measure his fact sheet profiles the Post-Construction Runoff Control minimum control measure, one Tof six measures that the operator of a Phase II regulated small municipal separate storm sewer system (MS4) is required to include in its storm water management program in order to meet the conditions of its National Pollutant Discharge Elimination System (NPDES) permit. This fact sheet outlines the Phase II Final Rule requirements for post-construction runoff control and offers some general guidance on how to satisfy those requirements. It is important to keep in mind that the small MS4 operator has a great deal of flexibility in choosing exactly how to satisfy the minimum control measure requirements. Why Is The Control of Post-Construction Runoff Necessary? ost-construction storm water management in areas undergoing new development or Predevelopment is necessary because runoff from these areas has been shown to significantly effect receiving waterbodies. Many studies indicate that prior planning and design for the minimization of pollutants inpost-construction storm water discharges is the most cost-effective approach to storm water quality management. There are generally two forms of substantial impacts ofpost-construction runoff. The first is caused by an increase in the type and quantity of pollutants in stone water runoff. As runoff flows over areas altered by development, it picks up harmful sediment and chemicals such as oil and grease, pesticides, heavy metals, and nutrients (e.g., nitrogen and phosphorus). These pollutants often become suspended in runoff and are carried to receiving waters, such as lakes, ponds, and streams. Once deposited, these pollutants can enter the food chain through small aquatic life, eventually entering the tissues offish and humans. The second kind of post- construction runoff impact occurs by increasing the quantity of water delivered to the waterbody during storms. Increased impervious surfaces interrupt the natural cycle of gradual percolation of water through vegetation and soil. Instead, water is collected from surfaces such as asphalt and concrete and routed to drainage systems where large volumes of runoff quickly flow to the nearest receiving water. The effects of this process include streambank scouring and downstream flooding, which often lead to a loss of aquatic life and damage to property. What Is Required? The Phase 11 Final Rule requires an operator of a regulated small MS4 to develop, implement, and enforce a program to reduce pollutants in post-construction runoff to their MS4 from new development and redevelopment projects that result in the land disturbance of greater than or equal to 1 acre. The small MS4 operator is required to: ^ Develop and implement strategies which include a combination of structural and/or non- structural best management practices (BMPs); ^ Have an ordinance or other regulatory mechanism requiring the implementation of post- construction runoff controls to the extent allowable under State, Tribal or local law, c.EPA Storm Water Phase II Final Rule Fact Sheet Series Overview 1.0 -Storm Water Phase II Final Rule: An Overview Small MS4 Program 2.0 -Small MS4 Storm Water Program Overview 2.1 -Who's Covered? Desi nation antl Waivers of Regulated mall MS4s 2.2 -Urbanized Areas: Definition and Description Minimum Control Measures 2.3 -Public Education and Outreach 2.4 -Public Participationl Involvement 2.5 -Illicit Discharge Detection and Elimination 2.6 -Construction Site Runoff Control 2.7 -Post-Construction Runoff Control 2.8 -Pollution PreventionlGood Housekeeping 2.9 -Permitting and Reporting: The Process and Requirements 2.10 -Federal and State-Operated MS4s: Program Implementation Construction Program 3.0 -Construction Program Overview 3.1 -Construction Rainfall Erosivity Waiver Industrial "No Exposure" 4.0 -Conditional No Exposure Exclusion for Industrial Activity United States Office of Water EPA 833-F-00-010 Environmental Protection (4203) January 2000 Agency Fact Sheet 2.8 Storm Water Phase II Final Rule Pollution Prevention/Good Housekeeping Minimum Control Measure his fact sheet profiles the Pollution Prevention/Good Housekeeping for Municipal TOperations minimum control measure, one of six measures the operator of a Phase II regulated small municipal separate storm sewer system (MS4) is required to include in its storm water management program to meet the conditions of its National Pollutant Discharge Elimination System (NPDES) permit. This fact sheet outlines the Phase II Final Rule requirements and offers some general guidance on how to satisfy them. It is important to keep in mind that the small MS4 operator has a great deal of flexibility in choosing exactly how to satisfy the minimum control measure requirements. Why Is Pollution Prevention/Good Housekeeping Necessary? he Pollution Prevention/Good Housekeeping for municipal operations minimum control Tmeasure is a key element of the small MS4 storm water management program. This measure requires the small MS4 operator to examine and subsequently alter their own actions to help ensure a reduction in the amount and type of pollution that: (I) collects on streets, parking lots, open spaces, and storage and vehicle maintenance areas and is discharged into local waterways; and (2) results from actions such as environmentally damaging land development and flood management practices or poor maintenance of storm sewer systems. While this measure is meant primarily to improve or protect receiving water quality by altering municipal or facility operations, it also can result in a cost savings for the small MS4 operator, since proper and timely maintenance of storm sewer systems can help avoid repair costs from damage caused by age and neglect. What Is Required? ecognizing the benefits of pollution prevention practices, the rule requires an operator of a ~egulated small MS4 to: ^ Develop and implement an operation and maintenance program with the ultimate goal of preventing or reducing pollutant runoff from municipal operations into the storm sewer system; ^ Include employee training on how to incorporate pollution prevention/good housekeeping techniques into municipal operations such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and storm water system maintenance. To minimize duplication of effort and conserve resources, the MS4 operator can use training materials that are available from EPA, their State or Tribe, or relevant organizations; ^ Determine the appropriate best management practices (BMPs) and measurable goals for this minimum control measure. Some program implementation approaches, BMPs (i.e., the program actions/activities), and measurable goals are suggested below. c~-i Roanoke County and Town of Vinton, Virginia National Pollutant Discharge Elimination System, Phase II Action Plan Report February 20, 2002 AMEC Earth & Environmental ame Greensboro, North Carolina 1 2/20/02 TABLE OF CONTENTS SECTIOl~' PAGE Glossary ii -1 Executive Summary iii -1 Section On e - :vPDES Phase II Regulations 1.0 Background 1 -1 1.1 Public Education and Outreach 1 - 3 1.2 Public Involvement and Participation 1 - 3 1.3 Illicit Discharge Detection and Elimination 1 - 4 1.-l Construction Site Runoff Control 1- 5 1.~ Post Construction Runoff Control 1- 6 1.6 Pollution Prevention/Good Housekeeping 1 - 7 1.7 Additional Requirements and Comments 1- 8 Section T~vo -Stormwater Program Evaluation 2.0 Overview of Current Stormwater Management Programming 2 -1 2.1 Roanoke County 2 -1 2.2 Town of Vinton 2 - 9 2.3 Regional Organizations 2 -12 Section Three -NPDES Phase II Action Plan 3.0 NPDES Phase II Action Plan 3 -1 3.1 Requirements for NPDES Phase II Programming 3 -1 3.2 Program Costs for Phase II Implementation 3 - 8 33 Program Funding Methods 3 - 11 3.~ Next Steps 3 -17 Section Four -Implementation Approach 4.0 Background 4 -1 4.1 Roanoke County Activities 4 - 1 4.2 Town of Vinton Activities 4 - 2 4.3 Joint Activities 4 - 2 4.-4 Regional Activities 4 - 3 4.~ Additional Considerations 4 - 3 4.6 Implementation Timetable 4 - 3 Appendix 1 -Applicable Federal & State Regulations A -1 Appendix 2 -Selected Stormwater titility Rates from ~"A and NC A - 2 t\PDES Phuse II Srunn ti~ulrr Actiue Plrae Tnhlr~ ojCunlr~xa Rou+ruke Cunrrm ~ the Torvu of { "inton amec~ PrhE' i - I 2/20/02 GLOSSARY of ABBREVIATIONS BMP Best Management Practice CBL AD Chesapeake Bay Local Assistance Department (Virginia) CIP Capital Improvement Program CWA Clean Water Act (United States) EPA Environmental Protection Agency (United States) FE1~IA Federal Emergency Management Agency FTE Full-time Equivalent (staffing position) GIS Geographic Information System GPS Global Positioning System I&cI Inflow and infiltration PIS4 Municipal Separate Storm Sewer System NFIP National Flood Insurance Program NPDES National Pollutant Discharge Elimination System (iTnited States) SSER Sanitary Sewer Evaluation Review SW~I Stormwater Management SW`IP Stormwater Management Program L'A Urbanized Area ~'DCR Virginia Department of Conservation and Recreation ~'DEQ Virginia Department of Environmental Quality 'DOT Virginia Department of Transportation ~•PDES Virginia Pollutant Discharge Elimination System VPDE:S Phase II Slurnrr.•uler.4ctfon Plan amee'~ l,n~. ii - l G7ocwrv Roanuke C'onuh• ~ flee Tonvo of Linton ' anoio2 ' EXECUTIVE SUMMARY ' In anticipation of compliance with new water quality regulations, Roanoke County and the Town of Vinton jointly engaged AMEC Earth & Environmental, Inc. to conduct an ' organizational review and develop an action plan for compliance with the Environmental Protection Agency's (EPA) National Pollutant Discharge Elimination System (NPDES) Phase II stormwater regulations. These regulations will be implemented through a General Permit issued by the Virginia Department of Environmental Quality (VDEQ) and will take effect on March 10, 2003. This action plan outlines a basic framework to develop an effective stormwater management program that is based on community needs ' and priorities while at the same time complying with the Phase II program requirements. As Aiv1EC began its project work with the County and the Town, the following program ' priority emerged: Implement the NPDES Phase II rules as economically aftd efficiently as possible titi bile at the Saute tune pursuing opportunities to le~~erage program elements that further thi' efforts of both or-gartizations to be good environmental stetivards of the natural rzsources in Roanoke County and the Town of Vinton. To that end, this report is organized as follows: ' Section 1 outlines the NPDES Phase II regulatory requirements. Communities must comply with requirements for six minimum control measures: public education and outreach; public participation/im,-olvement; illicit discharge detection and elimination; construction site runoff control; post-construction runoff control; and pollution prevention/good housekeeping. • Section 2 provides an overview of existing practices that directly or indirectly ' affect stormwater runoff in both the County and the Town. Both communities l~a~-e in place a number of ongoing stormwater management activities that form ' the foundation for the development of the programs required to comply with the NPDES Phase II regulations. • Section 3 addresses the specific gaps between the existing program areas and the ' Phase II requirements, recommending supplemental programs tailored to community needs in addition to the required program elements. Section 3 also provides an estimate of programming costs and an overview of potential finding ' alternatives. • Section 4 recommends strategies and activities to pursue over the next 15 months to position Roanoke County and the Town of Vinton to comply with the March ' 10. 2003 deadline for submission of the required ~~DEQ Registration Statement for coverage under Virginia's General Pernlit. ' Based on the findings in this report, the following are among the most important action items to address prior to preparing Phase II storm~vater management programs and submittir. ~ separate Registration Statements indicating each community's intent to ' comply ~~ ah the General Permit requirements: ' AYUE.S' Pl~nsr 1/ Stormrvater~tclion Piun F crc•uci,r Sutr:.~aiT ame~ F.rtnakr Cour.a .~ tke Toron o/-l'7ufon pnge iii - 1 J r~ 7 2/20/02 • Consider the formation of a stormwater advisory committee, composed of a broad representation of interests in the community. Active involvement of a diverse group of citizens in the development of the community's storm«-ater management programs can lend an important element of credibility to the efforts to implement and fund a Phase II program. • Plan and execute pilot field studies to further define the scope of «-ork that will be required to map storm sewer system outfalls and to assess those outfalls for the presence of illicit discharges. • Prior to the March 2003 deadline, draft and adopt ordinance language that prohibits the introduction of non-stormwater discharges into the storm sewer system. This ordinance should also provide for right-of--entry onto private property to investigate potential sources of illicit discharges. • ~~-ithiil the first year of permit implementation, adopt ordinance changes to implement requirements for stormwater quality controls in new de~~elopment and areas of significant redevelopment (1 acre or more of disturbed area). • Evaluate regional initiatives as a means to fulfill pro~~-t-am requirements with the minimum commitment of additional resources and to develop ne«~ sources of funding for stormwater management. AVIEC estimates that implementation of the stormwater management programs that are recommended in this action plan will cost Roanoke County and the Town of Vinton approximately $2.30 per capita in additional costs during each of the five years of the initial permit period. With a population of 85,778 (2000 Census), the County can anticipate annual costs of $197,300, with a total compliance cost for the first permit period of nearly $1,000,000. Scaling of costs on a per capita basis is less effective for smaller populations; therefore, AMEC recommends that tl:e Town use an estimate of S27,000 (rather than the $18,000 that would be calculated through a strict per-capita approachl for its annual cost of Phase II implementation during the initial permit period. Prior to implementation, Roanoke County and the Tos~n of Vinton will incur additional costs related to program development and the execution of tae required pilot field studies and facility audits. Coordination and development of the necessary program elements \vill require the commitment of additional staffing resources ber\veen no~v and March of '003: 0.~ full-time equivalent (FTE) in the County and up to 0.25 FTE in the Town. If the County chooses to use consultant services for the remaining program development \\ ork. it can anticipate total development costs of up to $12! x.000. Similarly, Vinton can expect start-up costs to be approximately $15,000. All of these start-up costs must be secured not later than fiscal year (FY) 2002-2003. In ac,iition, because the Phase II regu'ations take effect on March 10, 2003, Roanoke Cou~.ty and the Town of Vinton should also include approximately 30% of the annual proo-am implementation costs for the first rear of the permit period in their FY 2002-2013 budgets. (As an example of the magnitude of expenditures required, the annual cost for Phase II implementation in Roanoke County - $197,300 - is equivalent to 0.4 cen~s on the real estate property tax or 52.3 in motor vehicle decal fees.) Table El below summz-izes the required resources. \N!)ES Yl+nse !I Stormwnter.letion Plun amee~ F_u•cu~i •r .Suu:rnu+J• Rrannki Cbu^cc .K+ the Town of Vinlun i~ Table E1. Phase II Implementation Resources 2/20/02 Roanoke Coun Town of Vinton Program Develo ment Staffin 0.5 FTE 0.25 FTE FY 2002-2003 Ex enditures $179,280 $23,100 :annual Phase II Expenditures (includes staff and other ex enditures) $197,300 $27,000 Total Phase II Implementation Cost through initial 5- ear ermit eriod $1,106,500 $150,000 As noted above, the most effective stormwater management programs for Roanoke County and the Town of Vinton will integrate the Phase II work into the stormwater management activities already in place. For example, Roanoke County already designates a portion of the motor vehicle decal fee towards operation and maintenance of the Countv's stormwater infrastructure. Roanoke County continues to maintain a Class 9 status in the National Flood Insurance Program's Community Rating System. Both the County and the Town of Vinton have worked with Project Impact to complete elevation certificates and reduce the risks associated with property flooding and other natural disasters. Both communities are actively involved in the greenway work being led by the Roanoke Valley Greenway Commission. The County's Capital Improvement Program identifies over $6.7 million in capital project expenditures for regional stormwater management and greenway construction from FY 2002-03 through FY 2005-06. Looking at all of the programs together, stormwater management expenditures for the two communities easily exceed $1 million annually, not including over $20 million in capital projects that were identified for both communities in the Roanoke Valley Regional Stormwater Management Plan completed in 1997. General Fund revenues and stormwater service fees are the nvo primary funding options ' available to support the operation of comprehensive (beyond just Phase II compliance) stormwater management programs by Roanoke County and the Town of Vinton. Of these two. stormwater service fees (often implemented as stormwater utility fees) are the most attractive funding mechanism due to their flexibility, stability and equitable distribution of program costs. Under Virginia legislation, service fees are clearly authorized for both the compliance work of Phase II as well as the stormwater quantity ' management programs already in place. If programs currently funded through the General Fund are transferred to an independent stormwater utility fund, additional General Fund revenue may be allocated toward other pressing community needs. ' Therefore, in addition to the activities noted above, Roanoke County and the Town of Vinton may want to further explore the feasibility of a stormwater service fee. ' .-ls ti: ith gill programs that have been initiated under the Clean Tl'ater Act, faihlre to complt~ ti: ith permit requirements can ultimately result in both criminal and civil penalties for Roanoke County or the Town of Vinton. ' \NDISS l'lw>~ Il.Stonr:rvnter.lr~tion Plun t,r.~,,,:,~.s,, .:,,,r7,,. amec~ Kuanu4.< Cuu^;r.4 the 7bn•n ~f LLrtua pn~e iii - 3 u L i 2/20/02 SECTION 1 NPDES Phase II Regulations Tltis section provides background ot: the NPDES Phase II regulations and I~ow t/:ey apply to Roatroke Cottt:ty attd the To-vtr of Vinton. This section also briefly examines how the Phase II regulations will impact mttt:icipal operations in both communities. A grasp of this section paves the way for understanding the other sections. 1.0 Background Polluted stormwater runoff is a leading cause of impairment to nearly 40 percent of surveyed U.S. water bodies that do not meet water quality standards. Overland or via storm sewer systems, polluted runoff is discharged, often untreated, directly into local water bodies. When left uncontrolled, this water pollution can result in the destruction of fish, wildlife, and aquatic life habitats; a loss in aesthetic value; and threats to public health due to contaminated food, drinking water supplies, and recreational waterways. Mandated b}~ Congress under the Clean Water Act (CWA), the National Pollutant Discharge Elimination System (NPDES) stormwater Program is a comprehensive, two-phased national program for addressing the urban sources of stormwater discharges that adversely affect the quality of our Nation's waters. This program uses the NPDES permitting mechanism to require the implementation of stormwater management controls designed to minimize surface water pollution caused by urban stormwater. Under Phase I of NPDES, large municipalities and urbanized counties (population centers over 100,000 people) were required to comply with the Clean Water Act. Now during Phase II, smaller counties and municipalities within defined "Urbanized Areas" need to comply with stormwater management regulations no later than March 10, 2003. The U.S. Census Bureau has defined an Urbanized Area (UA) as "a land area comprising one or more places -central place(s) - and the adjacent densely settled surrounding area -urban fringe -that together have a residential population of at least 50,000 and an overall population density of at least 1,000 people per square mile."' Under Phase II, the Environmental Protection Agency (EPA) has identified Roanoke County (including the Town of Vinton) as a community operating a small municipal separate stornl sewer system (MS4) within an UA based on the 1990 Census. The definition of a small MS4 is found in 40 CFR under § 122.26(b)(8). In the Commonwealth of Virginia, the Department of Environmental Quality (VDEQ) is the designated NPDES permitting authority. The final rule for the NPDES Phase II program was published in the Federal Register on December 8, 1999 and was subsequently incorporated into the VPDES Permit Regulation (9VAC25-31-10 et seq.) in Virginia on September 27, 2000'. VDEQ is currently in the process of drafting the proposed General Permit for the Discharge of Storm~vater from a Small MS4 through the work of a Technical Advisory Committee comprised of stakeholders from around the State. While VDEQ has indicated that regulated municipalities will have an option of applying ~ stormwater Phasz ll Final Rule, Urbanized Areas: Definition and Description, EPA 833-F-00-OO~I, December 1999, Fact Sheet 2.2. ~ Virginia Register of Regulations, Volume 16, Issue 25, p.3252. NPDES Phase !! stormwater Action Plan m - page 1 - I Section / -NPDES Phase /I Regulations ameC ' Roanoke Cuunty~ & tht Torvn of Vinton 2/20/02 for an individual permit, communities are being encouraged to pursue coverage under the State's general permit. The draft general permit is likely to be released in the latter half of 2002 and must be issued in final form no later than December 8, 2002. Roanoke County lies along the Roanoke River in the southern portion of the Shenandoah Valley in southwestern Virginia. The county spans the valley between the Blue Ridge Mountains (to the southeast) and Appalachian range (to the northwest). Lying within the Roanoke River watershed, the County's natural topography and geography is dominated by the mountains and hills that surround the valley space in which the Town of Vinton, the City of Roanoke and the City of Salem are located. The Roanoke River splits the County from west to east; additional major tributaries include Masons Creek, Tinker Creek, Mudlick Creek and Back Creek. The Town of Vinton lies east of the City of Roanoke along the Roanoke River. The general topography of the region has made management of the quantity of storm«~ater an important issue for all of the Roanoke Valley communities. Damaging floods are possible, with the last major flood occurring in 1985. With the designation of Roanoke County as a NPDES Phase II community, the County and the Town are now required to also address the quality of their storm~vater runoff. (Within the Roanoke Valley, the City of Roanoke, the City of Salem and Botetourt County were also designated as Phase II communities.) Under the NPDES Phase II rules, the County and the i Town must prepare a stotmwater management program (SW~iP) with program elements that address the following six technical areas: 1) Public Education and Outreach 2) Public Participation/Involvement 3) Illicit Discharge Detection and Elimination 4) Construction Site Runoff Control 5) Post-Construction Runoff Control 6) Pollution Prevention/Good Housekeeping Each of these areas, identified as "Minimum Control Measures" in the NPDES Phase II regulations, is discussed below. Measures 1, 2, and 5 will impact both communities in a similar manner. The Town of Vinton is responsible for its own street network while roads in the rest of the County are managed by the Virginia Department of Transportation (VDOT). This difference i will impact the compliance of both communities under measures 3 and 6. (VDOT will be separately pursuing its own stormwater management program to comply with NPDES ' regulations for the urban roadway systems for which it is responsible.) Roanoke County is responsible for the Erosion and Sediment Control program for the entire county area, including Vinton, so the County will have primary responsibility for measure 4. ' For each of the minimum control measures, communities must also identify Best Management Practices (BMPs) and measurable goals that reflect the communities' choices about how to ' satisfy the regulatory requirements. These BMPs and goals form the basis on which the success of the Phase II program can be evaluated in each community - ~~~hich is ultimately the degree to NPDES Phase /I Storm water Action Plan M ~'; page 1 - 2 Section 1-NPDES Phase I/ Regulations (3meC ,r Roanoke Count}~ & tJre Town ojVintort 2/20/02 ' which the community is satisfying the water quality requirements of the Clean Water Act. To assist communities, the EPA has specified the minimum requirements for each of the six control measures along with recommended program elements. In addition, the EPA has developed and ' is continuing to revise a list of potential BMPs that communities might use to satisfy the Phase II program requirements. (See Appendix A.) 1.1 Public Education and Outreach ' Roanoke County and the Town of Vinton must reach out to the public and provide education about the impacts of stormwater pollution and measures that members of the community can take to prevent pollution in stormwater runoff. This measure recognizes that the best long-term ' strategy for protecting stormwater quality is prevention. Once pollutants enter stormwater runoff, treatment can be expensive and impractical. Prevention ultimately rests with changing ' the behavior of citizens, businesses and organizations across the community. Table 1.1 below describes the requirements and program recommendations pro~-ided by the EPA in its General Permit: ' Table 1.1 Public Education and Outreach Permit Requirements EPA Recommendations 1. Implement a public education program 1. Use available educational materials to distribute educational materials to the 2. Inform indi~-iduals and households about community or conduct equivalent outreach steps to reduce stornlwater pollution. activities. 3. Inform indi~zduals and groups how to 2. Define appropriate BMPs and measurable become involved in local stream restoration goals for each BMP. activities. 4. Tailor your program to target specific audiences and communities. 5. Tailor your outreach program to address the viewpoints and concerns of all members of the community. 1.2 Public Participation/Involvement The County and the Town must provide an opportunity for the public to participate in development and implementation of its stormwater management program. In addition to acknowledging the importance of preventive measures as described above, this measure recognizes that the more that the public understands and is involved with the community's efforts to protect water quality, the more likely will they be supportive of allocating resources toward water quality management. NPDES Phase // Stormwater Act/on Plan m Page / - 3 Section ! -NPDES Phase // Regulations ameC ' Roanokr County & rhi Town ojVinton n Table 1.2 Parblic Participation/Involvement 2/20/02 Permit Requirements EPA Recommendations 1. Comply with public notice requirements 1. Include the public in developing, when implementing a public implementing and reviewing your storm- involvement/participation program. water management program, making 2. Define appropriate BMPs and measurable efforts to reach out and engage all goals for each BMP. economic and ethnic groups. ' 1.3 Illicit Discharge Detection a/rd Elimi/ratio/i The program requirements under this control measure are riore detailed than those of the ' previous two measures. Roanoke County and the Town of Vinton mwt develop a program to find and remove non-storrnwater inputs to the storm sewer syst~:n. The illicit discharge program must include a regulatory mechanism - an ordinance or other appropriate regulatory measure - ' prohibiting, to the extent possible under state and local la~t•, n~~:t-storm«~ater discharges into the MS4, including appropriate enforcement procedures and actio~~. In addition, both the County and the Town must develop a plan for the detection of non-sto-rn«-ater discharges into the MS4 and identify how those discharges will be addressed. To ful:y enable the detection of illicit discharges, the communities will need to examine their legal aL:hority to gain right of entry onto private property to identify and remedy illicit discharges. Tls measure also requires that the ' County and the Town educate public employees, businesses, a:_d the citizenry as to the dangers of illegal discharges, illegal dumping, and improper waste disposal. ' This program must include a storm sewer system map sho~•ir_; the location of all outfalls, as well as the names and locations of all waters that receive discharge$ from those outfalls. While mapping is only required from the "end of the pipe" to the -°ceivina water body, additional mapping may provide important information for the comm~.~-tity's management of its storm drainage infrastructure and enable discharges to be mo-e e ~ctivel}~ tracked throughout the ' system. Table 1.3 Illicit Discharge Detection: acrd Elimirrarior: i i Permit Requirements EPA Recommendations 1. Develop, implement and enforce a 1. Ensure t'r.~t the plan includes the following program to detect and eliminate illicit four com,onents. discharges. proce~ures for locating priority areas 2. Develop a storm sewer system map ~ Ikel-, :o have illicit discharges showing the location of all outfalls proc:cures for tracing the source of an discharges to the waters of the State. i ~lici: discharge 3. Prohibit non-stormwater discharges into proc cures for removing the source of your storm sewer system. 4. Develop and implement a plan to detect tie discharge ^ proc cures for pro~-am evaluation and and address non-stormwater discharges. i ~sses~ent NPDES Pease /! Storunvater Action Plan page 1 - 4 ' Section 1 -NPDES Pease // Regulations amee Roanoke County & the Town ojVinton n u 2/20/02 Permit Requirements EP:~ Recommendations 5. Inform public employees, businesses and 2. Conduct visual screening of the outfalls the general public about hazards during dn- weather and conduct field tests associated with illicit discharges and of selected pollutants as part of the illegal dumping. procedures for locating priority areas. 6. Address the specifically exempted non- stormwater discharges only if they are significant contributors of pollutants. 7. Define appropriate BMPs and measurable goals for each BMP. L4 Construction Site Raruoff Control While the EPA's Phase I regulations addressed constriction sites of five (5) acres or greater, the Phase II rules with which Roanoke County must comply regulate construction sites down to one (1) acre in size or greater. The Commonwealth of Virginia already has a program in place to address the erosion and sediment controls required for construction sites. In fact, as long as Roanoke County operates a certified E&S program under the oversight of the Virginia Department of Conservation and Recreation (VDCR), the County (and the Town through the County) will have in place the most important component of this control measure and will receive credit from VDEQ. Nominally, the only elements of pro~amming missing from the existing VDCR program are the EPA requirements for managing other construction site wastes (trash, exposure of equipment and materials to stormwater, etc.) and ha~ing in place a procedure to receive and consider input from the public. It is not yet clear if the Commonwealth of Virginia is going to require any programming beyond the cemfied E~CS program. However, pending changes in the VDEQ Small Construction Site permit process tray incorporate the concerns presented by other construction site materials and Roanoke Count~~ already fields and responds to citizen complaints about E&S issues. Table i.4 belo~~~ summarizes the EPA requirements and recommendations. Given the promine'it ro::, of VDCR's E&S program in meeting this control measure, this information is presented prim: rily for r~ferznce. Table 1.4 Construction Site Runoff Control Permit Requirements EPA Recommendations 1. Develop, implement, and enforce a 1. Include s~-tctions to ensure compliance. program to reduce pollutants in any 2. Include p-ocec~ures for site plan review stormwater runoff from construction includin_ :he revie~~~ of individual pre- activities that result in a land disturbance consrruct:~~n site pl.tns. of greater than or equal to one acre. At a 3. Include p:,~cecures for site inspections and minimum, include the following: enforcem:nt of control measures including ^ ordinance and sanctions steps to icentify priorit~~ sites for ^ requirements for E&S controls inspe-ctio~ and enfcrcernent based on the l1'PD£S PFase !/ Srormwater Action Plan page 1 - S Section 1 - NPD£S Phase /! Regulatiars amee , ' Roanoke County & tier Town ojVinton L' 2/20/02 Permit Requirements EPA Recommendations ^ requirements to control other wastes nature of construction activity, topography ^ procedures for site plan review and receiving water quality. ^ procedures to receive and consider 4. Provide educational and training measures public input for construction site operators, including ^ procedures for site inspection and requiring a stormwater pollution enforcement prevention plan for construction sites. 2. Define appropriate BMPs and measurable goals for each BMP. 1 l.5 Post-Constructio/1 Runoff Contro! ' Roanoke County and the Town of Vinton must implement a program to address stormwater runoff from new development and significant redevelopment afte/- construction is complete. With these controls, the quality of stormwater runoff should match, to the maximum extent ' practicable, the quality characteristics of runoff in preydevelopn:ent conditions. The County and the Town will need to develop and implement strategies that include both structural and non- structural BMPs. A constructed wetland is one example o a st-actural BMP for quality control. ' Site design that clusters development and minimizes the amount of impervious surface is an example of anon-structural BMP. ii C Critical to the long-term effectiveness of structural controls is appropriate maintenance to ensure that the BMPs continue to operate in a manner consistent wiuZ the way they were designed. Roanoke County and the Town of Vinton will need to in:nlement an ordinance or other regulatory mechanism requiring the implementation and ensuring the long-term maintenance of post-construction runoff controls to the extent allowable ur_der State law, County code and Town code. Table 1.5 Post-Co/rstruction Runoff Control Permit Requirements EPA Recommendations 1. Develop, implement and enforce a program 1. Ensu, e th.:: BMPs are appropriate for the to address stormwater runoff from new local community, minimize water quality development and redevelopment projects imparts aYd attempt to maintain pre- that disturb greater than or equal to one deve:oprr:nt conditions. acre. 2. In ch~~osi~J B~TPs. participate in locally- 2. Develop and implement strategies that bases wa:~rshed planning efforts that include a combination of structural and atterr_:pt t~ Involve a diverse group of non-structural BMPs. stake:gold::s including interested citizens.. 3. Use an ordinance or other regulatory 3. In de•~•~elo_ing your program, consider il~echanism to address post-construction asses.>ine :listing ordinances, policies and runoff from new development or grog: amp. redevelopment. NPDES !'ease // Stornrwate~ Action Plan page 1 - 6 Section l -NPDES Phasr /!Regulations ameC ' Roa~roke County & tht Town ujVinton i 7 2/20/02 Permit Requirements EP:~ Recommendations 4. Ensure adequate long-term operation and 4. Ensure the appropriate implementation of maintenance of BMPs. BVIPs by considering some the following: 5. Define appropriate BMPs and measurable pre-construction review of BMP goals for each BMP. designs ^ inspections during construction ^ post-construction inspection and maintenance of B1~iPs • penalt`~ provisions for non-compliance 5. Ensure that your requirements are responsive to the constantly changing stormwater technologies, developments or improvenxnts in control technologies. l.6 Pollution Prevention/Good Hoarsekeep~/:g The County and the Town must develop programs to evalL :te and address both municipal operating practices and the contribution of stormwater pollutans from municipal sites. As with previous program areas, the ultimate goal is preventin J or reducing the contamination of stormwater runoff leaving municipal sites or caused b~• municipal activities. Employee training is aii important component of this control measure as the Counr: and the Town raise the level of awareness of their employees both about the risks associated ~::h polluted stormwater and ways in which they can protect and preserve water quality. Tle Ceunt~• and the Town will need to evaluate their own facilities for potential illicit connections :o the storm sewer system and remedy any connections found. In addition, the Roanoke Coun:v fleet maintenance operation as it is currently configured will require compliance with the Cor_zmonwealth of Virginia General Permit for the Discharge of Stormwater Associated with Indu_trial Activity. Table 1.6 below identifies the program requirements and recommendations ~s issaed by the EPA. Table 1.6 Polluion Prevention/Good Housekeeping Permit Requirements EPA Recommendations 1. Develop and implement an operation and 1. .•~t a :nini~tttm, consider the following: maintenance program that includes a 1,2aintenance procedures for structural training component. aid nca-structural controls to reduce 2. Use available training materials, include fi oatz les and other pollutants. employee training to prevent and reduce C.ontr~ Is for reducing or eliminating storm~vater pollution from activities such d~sch_ge of pollttants from roads, :is park and open space maintenance, fleet n-~unic_oal facilities and waste transfer and building maintenance, new s~atio~. construction and land disturbances, and P-. oce,:ures for properly disposing of stormwater system maintenance. v, aste -emoved from the separate storm s~wer_ and listed municipal facilities. NPDES Phuse /! Stormwater Action Plan page / _ 7 Seetlai / - NPUES Phase /!Regulations amee ' Roanoke County & tht Town ojVinton 2/20/02 Permit Requirements EP:~ Recommendations 3. Define appropriate BMPs and measurable 2. Include operation and maintenance as an goals for each BMP. integral component of all stormwater management programs. ' 1.7 Additional Requirements and Comments Implementation of the programs associated with the Registration Statement will require two ' additional components over the term of the permit. Each community submitting a Registration Statement is required to evaluate its success in implementing the BMPs it has chosen and to assess its achievement in meeting the measurable goals that ~i-ere identified. Each year during ' the first permit term, the permitted community must prepare and submit an annual report documenting progress and identifying any program adjustments that are being proposed during the balance of the permit term. Under the VDEQ regulations currently- being proposed, reports r will be submitted to the regional VDEQ offices and those offices will have the right to make announced program visits to evaluate the implementation of pro~~rams in permitted communities. It is expected that permitted communities will achieve full implementation of their stormwater management programs by the end of the first permit period in ?008, at ~t hich point the permit is expected to be renewed. As Roanoke County and the Town of Vinton continue to develop their ' stormwater management programs and prepare their Registration Statement materials, it will be important to maintain contact with VDEQ. This dialogue will assist the communities in shaping their programs and the regulators in understanding the various constraints the County and the ' Town are facing, including financial capacity and their ability to regulate certain activities It should also be noted that the NPDES Phase II regulations require regulated communities to ' implement controls to reduce pollutant discharges to the maximum extent practicable. The EPA deliberately did not provide a precise definition of maximum extent practicable to allow maximum flexibility in permitting. This provides regulated communities the flexibility to ' opti-nize reductions in stormwater pollutants on alocation-by-location basis. The EPA envisions that this eti-aluative process will consider such factors as conditions of receiving waters, ' pollutants of specific local concern, and other programming aspects that might be included in a coniprehensi~-e watershed plan. Other factors that will shape communit<- programs may include community size, climate, implementation schedules, current ability to finance the program, ' beneficial uses of receiving water, hydrology, geology, and capacity to perform operation and maintenance. Thus, the standard proposed by EPA is not a numerical recuction goal, but rather a goal that is customized to the water pollution problems faced b~- each cotmunity and its capacity ' to address those problems. Each of the six minimum criteria must >,e met with measurable goals, but the regulated communities have some room for negotiation of just what those measurable ;oals will be. As Roanoke County and the To~~-n of Vinton prepare their Re~.;istration Statements for Phase II for VDEQ, it will be imp~~rtant that the communities think in terms of «-hat their measurable goals should be and ~•hat time line for implementation are rcasunable. ;`•PD/3.S IVmse // Storwwater Action Plan page / _ g .S'ection ! - NP/~ES Pk.tse // Regulations ameC ' Kuuiroke Cuunt/• & t!u Tuwn of Vinton 2/20/02 ' Timing is critical to the success of developing an NPDES compliance strategy that is both effective and economical. Since the required stormwater management plan and implementation schedule must be completed by March 10, 2003, only one budget cycles remains to fund and ' develop the plan. If the County and the Town allocate sufficient time and resources toward the preparation of their stormwater management programs, they can develop programs that are truly ' tailored to «•ork within the organizational structure of each communit<~ and to meet areas of particular community concern. On the other hand, if hurried or poorly administered, the outcome can be a costly and unwieldy stormwater management program that will be a long-term burden on community staff and resources. Therefore, it is essential that Roanoke County and the Town of Vinton initiate development of its stormwater management program soon so that the resulting program meets the requirements set forth by VDEQ, is acceptable to the citizens of Roanoke County and the Town of Vinton, and administratively and financially feasible for the communities to implement. 1 u ii 0 ~~ 1 NPDGS Phase // Stornwater Action Plan page 1 - 9 Secdun / - NPDES Please !!Regulations amec , r: ' Ruanokr County & uke Town of Vintai SECTION 2 Stormwater Program Evaluation 2/20/02 This sectio~e summarizes flee information gathered through interviews, getestiotueaires and TAC discussion regarding tl~e storm water mateagement efforts in Roanoke Coernty and the To-vt: of Vinton. All information is ' pro-•ltled against the backdrop of the NPDES Phase II program's sir minirmun measures. 2.0 Overl~ietiv of Current Stormwater Management Programming ' In order to better understand and evaluate the current sormwater management programming in Roanoke County and the Town of Vinton, AMEC staff conducted inten~iews with a broad range ' of County and Town personnel. In addition, some additional County staff completed questionnaires. Data gathering focused on the how the work of various groups impacts the management of Sormwater runoff, with particular concern for effects on Stormwater quality. t Interviews «~ere completed with County personnel from the Departments of Community Development. General Services, Parks & Recreation, Utilities, Fire & Rescue and Finance, as well as personnel from the County Administrator's Office, the County Attorney's Office and the ' Office of Communication. Questionnaire responses were received from the Police Department as well as Fire & Rescue. In the Town of Vinton, AMEC staff interviewed the Assistant Town Manager, the Planning and Zoning Director and the Special Programs Coordinator. Due to a ' staff retirement, AMEC also held afollow-up meeting with Town staff from the Public Works Department, including the new Director of Public Works. ' Each of these work units plays an important role in existing storm~ti~ater management programs and may be called upon to fulfill responsibilities under the efforts by the County and the Town to ' comply with the NPDES Phase II regulations. In addition, there are several regional organizations whose work complements the efforts of Roanoke County and the Town of Vinton. The following summaries provide general overviews of the Stormwater-related functions for each ' department or division that was interviewed or provided a written response. 2.1 Roat:oke Cottnty ' 2.1.1 Department of Community Development ' The Roanoke County Department of Community Development provides professional administrative services related to commercial and residential development in Roanoke County. The adopted budget for FY 2002 is $3,070,356 with 44 positions. vlajor cost centers and ' specific responsibilities include Planning & Zoning, Engineering, Inspections and Drainage. Those areas as well as GIS implementation were covered through the data collection process. ' P[aturittg & Zoning The Planning & Zoning Division has responsibility for subdivision plan review as well as zoning administration. The primary direct link with Stormwater management ' is through provisions that enable the creation of separate parcels for Stormwater management facilities. Planning and Zoning is also the primary keeper of the NPDES P/ease // Storm water Action Ptan ~ page 1- 1 ' Sectiote 2 -Program Eti•alrtation amec Ruauoke County & the Town of Vnton 2/20/02 Comprehensive Plan for Roanoke County. The foundation for the 1998 Community Plan for Roanoke County was a vision of regionalism, sustainability, community identity, scenic beauty and quality of life, developed through a strategic planning process started in 1995. An entire chapter of the community plan is dedicated toward resource preservation. Program work identified in the implementation portion of the plan includes enhancing park and greenway opportunities and implementing resource presei~-ation strategies. Planning and zoning is also responsible for code enforcement for nuisances, including weeds and inoperative vehicles. Historically, the Count<-'s primary approach, as driven by the County Treasurer, has been to take violators to court to achieve resolii~ion. Recently, the County has begun to explore options to accomplish the necessary maintenance and bill property owners for the work, placing liens on property deeds if necessary. Code enforcement has been driven largely by complaints. Resources have not been sufficient to do anything more than maintain the current conditions at known dump sites within the County. The log of telephone calls is maintained electronically; follow-up activities are less ~~ ell-tracked, using a combination of paper and Excel spreadsheets. Engineering & Inspections The Engineering Division is responsible for detailed plan revie«-, including erosion and sediment control. One staff engineer focuses primarily on plan review associated with any non-state roadway improvements. Two other staff engineers are responsible for development plan reviews, including water, sanitary sewer, storm sewer and erosion and sediment control design. The primary locus of the existing storm drainage design standards is quantity control; the County has begun work to incorporate water quality characteristics into the County's design standards. Roanoke County currently operates a certified erosion and sediment control program ' as overseen by the Virginia Department of Conservation and Recreation (VDCR). Plan reviews are done in the Engineering Division while the Inspections group is responsible for site inspections and enforcement. The staff engineers are frequently involved in field reviews for those projects in which there are questions about the effectiveness of design implementation. ' The Inspections Division is responsible for field inspections to verify that buildings, utilities and control structures are built according to desigri. Construction inspection functions include erosion and sediment control, utilities infrastructure and road construction. Building inspections are done separatel}' but Roanoke County has begun to cross-train inspectors to be able to provide more comprehensive review on ' each site visit. NPDES Plraxe /1 Stann water Action Piau ~ page 2 -1 Sectiun 1- Pro;,~rum Eruluation amec~- Ramroke Cuunty .Yc dre• Town of Vinton ~I I .StOi'llt tiVQlt?i' DYQlllllg'8 Within Roanoke County, the Virginia Department of Tr responsibility for all infrastructure elements, including Ar. I within the State-maintained rights-of--way. Therefo- ~d^,~'P~,,'~y responsibilities of the County are limited to thosF ~~F~a?°',v°^0 way and the receiving waters within the Co~ ^°oP^ d°aA sources for drainage work in Roanoke Count, ~`~ d ~P'fd, `~ I portion of which has been consistently dedicated ~PCc o~ drainage projects. 1 2/20/02 'DOT) has ~vances, ,ture F_ 'c s9 P'S P^Li Gc^P Per ~~ C P/ ~ ~6°~° PSG Roanoke County tracks and provides follow-tip on all dt, f, d+~~ ,° °' 'ti°°^~~P '~? /' ~6 ~h - S Cotinty within five working days. In fact, mach of the work . ~° ~o°,~s ~d^°~tP complaint driven. Using a standard review form, the County evalu ^~d d~ ss`s°9~ °( d~o° based upon safety risk, flooding hazard and water quality concerns d~P9°~9~° water quality concerns have received the lowest priority. Each }'ear, a t. •`~°~ of projects is sent to the County's Board of Supervisors for approval. I Roanoke County maintains one full-time crew for drainage work, all of whon. E&S certified. Private contractors do additional work based on hourly rates; as of July 1, 2001, all contractors were also required to be E&S certified. The engineer I who leads the drainage work does the design and surve}~ work for all County drainage projects and is typically able to keep two crews working on storm drainage issues. This engineer also has responsibility for managing floodplain issues and coordinating I with VDOT on drainage issues and system capacity. Roanoke County is very active in the National Flood Insurance Program's Community Rating System (CRS). One of the documented objectives for the Cotinty is to maintair: a CRS rating of 9 or better, I indicative of the County's ongoing efforts as ~ti•ell as past success in completing elevation certificates and the buyout of houses located in the floodplain. I Approximately 80% of the stormwater maintenance work in the County involves open channels. The closed channel portions of the system are clustered in more densely populated areas or restricted easements. The only planned maintenance items are I inlet fltishing in the few places that have been identified as consistently accumulating debris. For drainage channel maintenance, Roanoke Cotinty is moving away from rip-rap and toward the ttse of geo-textiles for stream bari~ stabilization. Under a grant I from VDCR, Roanoke County is pursuing a regional storriwater detention facility and significant stream restoration in conjunction with the development of a new high I school along Mudlick Creek. The detention pond i s beiyg designed with a forebay to promote settling of sediments and other pollutants. I Roanoke County also participated in the Roanoke ~-allev Regional Stormwater Management Plan that was completed in 1997. This sfidy provided a comprehensive overview of flooding concerns in the various watersl::ds throughout the Roanoke I Valle}. Through this study, over S20 million in project were been identified that, if implemented, would reduce the risks of future flood~~-ig in Roanoke County. A NPDES Phase !/ Storm water Action Plan t(~ page 2 - 3 ' Section 1-Program Erakrativn amec-%' Roanoke County & the Town ojVinton ' 2/20/02 ' companion Financing Options Report evaluated a range of funding options for the Roanoke Valley and recommended pursuit of a storm~-ater utility fee to support the regional master plan. ' GIS The GIS system in Roanoke County is continuing to grew through a combination of ' efforts. The latest aerial photography was flown for the County in 1995 and data from that project is still coming in as financing and data cont-ols allo«-. A parcel polygon map is available for most of the County, though the randamental platform for the ' parcel data is AutoCad. AutoCad has also been used bl. the Utilities Department for their work documenting water and sewer lines. Recent work has focused on a street centerline that will link to the '911' emergency response system (including the Town ' of Vinton). ' 2.1.2 General Services General Services in Roanoke County is responsible for solid «~aste collection and disposal, fleet maintenance and the management of a variety of County faciliti:s and property. This department is also providing leadership for the county's Environmental Assessment Team, which has been charged with identifying and prioritizing environmental risk areas for Roanoke County. ' Roanoke Cottnty provides solid waste collection services fo- 26.000 households as well as businesses that require no more than three cans. Over 24,000 0: those accounts are serviced with ' side-loading automatic collection vehicles ("one-armed bandit"). The six newest trucks have special covers for road travel to reduce the amount of debri_ that escapes as refuse is being transported from collection points to the transfer station. Bru:h and bulk materials, including ' white goods and tires, are collected every other week from -esidential customers. Roanoke County does not provide collection for recyclable material nor cLes it maintain any drop-off sites. Bagged leaves are picked up with regular brush collection: the County provides additional ' collection of loose leaves in the fall. All refuse is taken to a transfer station in the City of Roanoke, from which it is sent to the landfill operated b_, the Roanoke Valley Resource Authority. ' Regular collection of solid waste serves to reduce the incidenc: of trash being illegally dumped or disposed of in stormwater conveyances. In addition, Roane~e Counrv supports Clean Valley ' Day and the programs of the Clean Valley Council. In prior ~•ears, the Clean Valley Council collaborated with the Resource Authority to do special coll~:,tions for household hazardous waste. The City of Roanoke no~v sponsors collection day_ for the entire Roanoke Valley. Special backyard pick-ups of refuse as well as refuse service onside the county is available for a fee. ' The Environmental Assessment Team was created in order fe- the County to better understand and reduce its risk exposure due to environmental issues. Four issues were identified as ' potential risk areas: stotmwater management, solid waste management, fleet management (emissions) and sudden, unexpected catastrophes. As a result ~f work by this team, the County NPDES P/rase // S[onn water Action Plan ~43 page 1- 4 Section 1-Program Er•uluation amec ' Ruanuke Corrnt}~ & Nra Town of Vin[on ' 2/20/02 has adopted an Environmental Policy. The team is currently working to prioritize specific issues within these areas that merit specific preventative actions on the part of the County. Another effort that has grown out of the Environmental Assessment team is the ISO 14001 effort to ' certify the County as compliant with internationally accepted standards of environmental management and protection. ' Specific work has been undertaken by General Services within the past fe~v years to address the storage and handling of hazardous materials that are used or generated through County activities. General Services is currently evaluating alternative fluids that might be used in fleet vehicles. ' General Services is responsible for the maintenance of fuel islands and fuel storage tanks. ' 2.1.3 Utilities Department The Utilities Department in Roanoke County provides water to over 20,000 residential and commercial customers. Sanitary waste is collected from over 1 x,000 residential and commercial ' customers and sent to the regional treatment plant operated by the City of Roanoke. In addition, the County has a shared water agreement with the City under which the County makes available 4 million gallons of daily capacity to the City. The County draws its water from the water ' treatment facility the County operates at tl~e Spring Hollow reservoir, aside-stream reservoir along the Roanoke River in the western part of the County. ' The Utilities Department has a staff of 60 personnel split between the V~~ater Division and Sewer Division. All line maintenance work is done in-house, including lay-otit, design and planning. ' All crew foremen are E&S certified. Meter reading and utility billing are managed by the Finance Department. Funding for all water and sewer activities is managed through enterprise accounts. Roanoke County uses a "pay as you go" approach to capital projects, using unappropriated enterprise fund balance to support a 5-year capital improvement program. The 1996-2001 ' program has just been completed and work is beginning on the 2002-?007 plan. Bonding has been used to fund construction of the reservoir, water plant and transmission lines. ' The pre-treatment program used by the County mirrors that program used by the City of Roanoke. \Tew commercial operations are required to submit a checklist of the types and quantities of materials that may be sent to the sanitary system. This list could be expanded to ' include stornlwater management considerations. New constnuction requires the addition of a sampling manhole. The County's sanitary sewer evaluation review (SSER) program has been in place since 1986. Initial work concentrated on main lines and interceptors and was completed in 1994. Work is ' continuing by watershed with the Mudlick Creek watershed now 100% inspected for inflow and infiltration (I&I). One of the specific initiatives under way as a part of the SSER program is the removal of foundation drain connections from the sanitary sewer s}stem. (Discharge from ' foundation drains is one of the specifically exempted non-stornlwater discharges that are allowed into the stomp drainage system as long as they are not found to be si~tificant causes of water NPDES Phase // Storm water Action Plan ~ page 2 - S ' Section 2 -Program Evaluation amee~ Roanoke County & tht Town of Winton 1 2/20/02 ' impairment.) Roanoke County already has established legal authority for the right-of--entry on private property to address sanitary sewer issues. Customers are able to pay a utility surcharge if they do not wish for the County to exercise that right-of--entry on their property. ' 2.1.4 Parks & Recreation ' Within Parks & Recreation, Park Operations is responsible for maintenance of parks (including buildings and grounds), road medians and landscaped areas of new industrial parks. Lawn maintenance typically consists of mowing grass. When ne~~~ fields or roads are developed, disturbed areas are seeded and blanketed with straw. Parks & Recreation has started to implement `'no-mow" policies to maintain some riparian buffers along streams that run through or adjacent to County parks. Every park is patrolled daily for litter with busy parks getting visits twice each dav. The County is divided into four maintenance districts, with each district having responsibility for ' different portions of the County, including the Town of Vinton. In addition, there is one project team that does construction work across the entire County. Each district has a small shop that performs routine maintenance and minor repairs on park maintenance equipment. Major work is ' contracted out through factory-authorized facilities. Roanoke County sponsors over 900 recreation programs and sends out quarterly brochures to 90,000 households. Within the parts of the community that interact with Parks and Recreation, awareness of the environment and water resources is very high. Parks and Recreation regularly ' receives phone calls about citizen concerns and calls are routed from the central office to the appropriate areas for follow-up. ' Fertilizers aild herbicides that are used are applied using staff or contractors that are certified under the Vii-~inia Department of Agriculture. Supplies are stored indoors at a central location and dispatched to remote sites in small quantities. The County rises mostly liquid herbicides and ' is moving to herbicides with shorter residuals. Latex paint is typically used to mark fields. Many of the County's greenways are located in County parks a~ld Parks ~~. Recreation works with 1 the Greenwav Coordinator and Roanoke Valley Greenways Commission to continue to develop the greenwa~~ system. Citizen involvement is encouraged through an `Adopt a Park' program as well as specitic initiatives with community clubs (e.g. Bluebird Trail). 2.1.5 Fire Marshal ' The Roanoke County Fire Marshal frequently receives calls about "urttsual substances in the creek." The response process begins with a search for the source of contamination. If a significant ~ti-ater quality issue is discovered, then the Fire Marshal contacts VDEQ. Likewise, ' the Fire Marshal contacts the State's Hazmat Officer if a hazardous material response is required. Roanoke County Fire & Rescue personnel are involved in initial mitigation to contain spills with the regional Hazardous Materials Response Team and private contractor_ providing follo~t~-up as ' necessary. NPDES P/mse // Storm rvater Action Plan ~ Page ~ - 6 Section 2 -Program E~•uluation amec ' Roanoke Coetnty & !ht Town ojVinton ' 2/20!02 The Fire Marshal has a staff of three inspectors supplemented with part-time resources as t funding allows to pursue both inspection and investigation of fire-related incidents. Growth in the County has stretched resources such that inspections are focused on those facilities and activities that present the most risk to life safetti~ -schools, assembly places and hotel/motels. ' The Fire Marshal is also working with the fire companies across the county to complete other inspections. ' 2.1.6 Office of Communications The Public Information Officer for Roanoke County fulfills a variety of responsibilities as the t primary conduit to the community of information about Roanoke County. The activity that is most directly related to stotmwater management is the citizen surve~~ that was just recently released. One of the questions specifically addressed the willingness of the community to ' support bond funding for drainage projects. While a majority of citizens surveyed expressed a willingness to support such funding (62.8° o), this response rate is not thought to be truly indicative of community support. Typically, support must be in excess of 80% to indicate support that can be counted on to carry a public referendum. In addition, very little context was provided in the survey instrument so it is not clear that consensus was actually reached on any ' particular activity. Other activity that could be applicable under the six minimum measures include a monthly information show with the County Administrator on RVTV and : n annual or bi-annual newsletter that is being planned. On occasion, the office has also assembled and distributed brochures about an issue of particular concern to the County. Most recently, a brochure was ' done for Fire and Emergency Management. ' 2.1.7 County Attorney's Office Historically, the County Attorney has had limited involvement in ens ronmental issues. The fines and remediation work that were required as a result of issues surrounding the Dixie Caverns ' landfill initiated greater involvement by the County Attorney. Within the last year, a member of the County Attorney's Office has attended the environmental seminar held by the City of Roanoke under their consent decree with `SEQ. Following that, the same attorney has been participating on the Environmental Assessment Team, which is describ:,d in more detail above under Roanoke County General Services. The primary interest of the Count~~ Attorney's Office ' in environmental issues revolves around two situations: • Envirorunental hazards associated with wastes generated by the Co~.:nty or otherwise caused by County activity. • Environmental regulations with which the County must cr~mpl~~ and where there are substantial penalties for the failure to comply. 1 1 NPDES P/case // Stonn water Actiae Plan Section 1-Program Evaluation Roanoke County & the Tuwn of Vinton amec page 2 - ~ 2/20/02 2.1.8 County Administration and Finance The County Administrator's Office and the Finance Department play indirect roles in stormwater management. The County Administrator is responsible for overall organizational leadership as well as serving as liaison for the County Board of Supervisors. The Finance Department is integrally involved with the planning and provision of resources to the organization to accomplish organizational goals and priorities. The Assistant County Administrator identified three important factors in the implementation of a stormwater management program: regionalism, environmental awareness and funding. Regional efforts have been pursued for over a decade in the Roanoke Valley, to the point that complete consolidation of City and County operations was tested politically in 199?. While the City voters approved of consolidation, County voters did not. Efforts have continues on a case-by-case basis since that time to develop partnerships and coordinate parallel efforts. stormwater is clearly an issue that merits regional consideration, extending even beyond the active Phase II communities to include Montgomery County and Botetourt County. Recent collaboration with the City of Roanoke for the provision of fire protection services can serve as a blueprint for future efforts to work together differently across jurisdictional boundaries to meet clearly defined needs for both parties. As distinct from previous consolidation efforts, the work at the Clearbrook Fire Station emphasizes cooperative sen~ice provision. At the same time, environmental awareness is growing in the Roanoke ~~alley as the community seeks to preserve the natural resources and `vie~vsheds' that contribute to the high qualit}~ of life in the Valley. This awareness can be leveraged to build community support for stornwater management as an important environmental issue. Since the late 1980's, Roanoke County has consistently allocated between $250,000 and $500,000 for drainage projects. As noted previously, dedication of a portion of the motor vehicle decal fee to support stormwater management has been routinely approved b}' the Board of Supervisors. This Phase II stormwater program initiative also comes at a time of limited revenue gro«-th and in an environment with many competing priorities in Roanoke County. It is not anticipated that the Board of Supervisors are in a position to commit significant le-.~els of additional resources to stormwater management. Alternative funding streams, including grants and public/private partnerships illust be explored to supplement existing funding. 2.1.9 Other Roanoke County Departments Two other organizations have an indirect influence on stormwater management in Roanoke County. Questionnaire responses were received from the Police Department and Fire & Rescue Department in Roanoke County. Both organizations noted their invol~~ement in responding to hazards associated with flooding. The Police Department identified several specific hazard areas that pose tln-eats to public safety on a more frequent basis. The Fire & Rescue Department indicated that it has used the Hazard Anal}~sis report prepared b~~ Project Impact to determine where potential hazards are located as well as to educate the public about those hazards. NPDES Phase // Sronn water Aetiai Plau /'~ Page 1- 8 Section ? -Program £ruh~uliun amec~ ' Roanoke Countp & d,~~ T'uron of ~n(ar 2/20/02 2.2 Towle of Vinton 2.2.1 Planning & Zoning The NPDES Phase II minimum requirements that relate most directly to the Planning and Zoning Department are the requirements for illicit discharge detection and elimination and post- construction stormwater management controls and performance. The Planning and Zoning Department is responsible for site and subdivision development reviews, floodplain management, zoning administration, code enforcement, and greenway development. Stormwater management, erosion and sediment control measures, and building plan reviews are handled either by the Roanoke County Department of Community Development through governmental agreement or by private engineering firms retained by the Town. Even though Roanoke County is involved with the development review of stormwater controls, currently the County does not have any ongoing legal responsibility for stormwater management within the Town. Enforcement of requirements for new development rests with the Planning and Zoning Department, and it is executed in conjunction with the issuance of zoning and building permits and/or issuance of final certificate of occupancy. The Town requires a site plan review fee be submitted to the Town, in addition to any erosion control fee and surety amount that is required to be submitted to the Roanoke County. The Town owns all of tl~e public streets located within the Town limits and maintains them with funding from Virginia Department of Transportation (VDOT) maintenance funds. The Planning and Zoning Department consults informally with the VDOT Salem District Office Engineer on any projects that involve new entrances on public right-of--ways. Roanoke County provides the Town with mapping services including GIS services, E-911 address listings, and updates. On November- 2, 1999, the Town and the County reached an agreement for the sharing of certain ' local tax revenues, costs of certain public ser<~ices, and for joint advisory responsibility of certain planning and zoning matters for the area known as ``East County". This agreement began July 1, 1999 and ends on June 30, 2019. East County is the area of Roanoke County located ' immediately east of the Town limits, south of Stewart Knob and north of the Roanoke River. Therefore, both localities have the incentive and responsibility to manage development in this area. The Town of Vinton is an active participant in the Roanoke Valley Greenway Commission, with ' three representatives serving on the board. On April 15, 1997, the Town Council amended the Town Comprehensive Plan with the addition of Roanoke Valley Conceptual Greenway Plan. The Tow-n's Wolf Creek Greenway was completed in 1999 through a grant from the Virgima ' Department of Conservation and Recreation (VDCR) and in-kind contributions through volunteers, private and corporate contributions, Town staff, and a donated easement. The Town is currently e~~aluating the establishment of the Roanoke River Overlay Zone as well as a Citizen ' Advisory Board to implement proposals in the Roanoke River Corridor Study. The Town is also actively involved with the geenway commission in its feasibility study to develop the Roanoke River Greene ay. NPDES Phase // Storm eater Actian Plan /'C~ page 1- 9 Section ? -Program Eti•aktation amec~ ' Roanoke County & the Town ojVinton 1 n 1 2/20/02 In 1989, through Community Development Block. Grant funds, the Town built a stormwater detention basin on a 25-acre site to reduce flooding in the Gladeto~vn area. The basin is located in the southwest quadrant of the Town, near the confluence of Tinker Creek and the Roanoke River. In 1997, the Town was granted funding from the Federal Emergency Management Agency (FEMA) and the Virginia Department of Housing and Community Development for the Midway Community Flood Damage Mitigation Project. This project involved two specific activities: (1) the installation of two backwater flood control valves on a railroad box culvert; and (2) the voluntary acquisition of 13 properties, including the removal of twelve residential structures from the National Flood Insurance Program (1\~'IP) Floodway. The Midway Mitigation Project was completed by August 2000. The Town ~i ill be updating its Comprehensive Plan again in the near future. The update will eventually lead to the review and analysis of the current zoning ordinance, existing land uses and zoning along ~~'ashington Avenue and Hardy Road, the Towns two major corridors. Currently, with major funding support from VDOT, the Hardy Road Improvement Project is underway from Niagara Road to just east of the Town limits. 2.2.2 Public Works Public Works in the Town of Vinton has three operating divisions: highway maintenance, water & sewer systems, and refuse & recycling. The highway maintenance crews are responsible for maintenance of the open channel storm sewer network. No regular maintenance is performed; rather, work is based on requests and there is little or no backlog of work. Maps are available for portions of the drainage system along with water and sewer for places where major work has been performed, such as Gus Nicks Boulevard, Hardy Road and Washington Avenue. Low lying areas Tinker Creek and Glade Creek are particularly prone to flooding. The Highwa~~ Maintenance group is also responsible for the maintenance of all roads in the Town, including roads officially designated as state roads. Each year, Vinton receives a contribution fi~om VDOT for the roads that VDOT would otherwise be responsible to maintain. The Town does some spraying of herbicides for weed control on side«~alks and greenways. All applicators ai-e state-certified. Vinton has a mowing crew that maintains grassy areas on public property. Weed control in road medians is done under contract. DurinJ winter weather events, Vinton spreads a salt and gravel mixture to treat roadways. The To~vrr also operates a street sweeper; accumulated tailings are dumped on the Town spoil pile adjacent to the Public Works building. The Town of Vinton provides water service to almost 5,000 customers in Vinton and extending out into the East County from 14 wells that do not require any treatment before water distributed. The Town also operates a sanitary sewer collection system for a similar service area. Wastewater treatment is accomplished through the regional facility operated by the City of Roanoke. Public Works has had an active I&I program for many years, consistently dedicating $25,000 to $30,000 each year to address concerns as they are discovered. Major project work is under way to replace the sewer line that runs along Wolf Creek. Minor line work is typically done in house while work to make major repairs or replace lines is contracted out. Exis-ing «~ater and sewer maps are NPDES Phase // Srornr ~~•ater Action Plan page 2 - 10 Section 2 - Prog~unr Eraluatinn amec ' Roanoke County & the Town ojVinlon 2/20/02 maintained in paper form. The Town of Vinton has one vactor truck for line flushing; any accumulated solids are dumped in an old drying bed adjacent to the Public Works facility. The Town of Vinton does not have an industrial pre-treatment program but does have a cooperative relationship ~~~ith the one uniform facility that could be affected. The Town is involved in a source protection program that is sponsored by the Virginia Rural Water Association (RWA). Along with Planning and Zoning and the Virginia RWA, Public Works will be participating in the development of a wellhead protection program. Vinton provides weekly refuse services at no charge for Town citizens. Brush and recyclable materials are collected on alternating weeks. Loose leaf collection is also provided during the months of November and December. Up to four old tires per household are collected from Town residents at no charge. All refuse is taken to the transfer station in the City of Roanoke and disposed through the Roanoke Valley Resource Authority. Vinton residents can also take residential waste directly to the resource authority once a week for free disposal, provided they display a To~~-n• windshield decal and certify the origin of the waste. The Town has its own compost area for yard waste, including grass clippings and leaves. Through Public Works, Town residents can schedule the parking of a dump truck at their residence for overnight refuse loading. Each spring during Clean-up Week, Vinton residents receive on free pick-up of all acceptable items, including large items. Town residents are also able to participate in the collection of household hazardous wastes sponsored by the City of Roanoke. In general, the awareness of water quality issues in the Public ~L"orks organization is limited. Used fluids and other hazardous wastes that are generated by the Town are collected and disposed of under contract. None of the Public Works crew leaders or workers are E&S certified. 2.2.3 Special Programs The Special Programs Coordinator for the Town of Vinton is responsible for managing community special events as well as the facilities that are available for public use. In addition, the coordinator serves on the operations committee for RVTV, representing the Town's participation with the government cable access channel shared ~~•ith Roanoke County and the City of Roanoke. Three of the minimum measures under Phase II tlZat touch the work of this unit are Public Education, Public Involvement and Pollution Prevention Good Housekeeping. One of the important gathering places in Vinton is the War IVlemarial community center. With catering capability and the feel of a bed & breakfast, this facility is us:d by many community groups for meetings, including those with ties to the business cor:imunity. In addition, Vinton has a senior center and swimming pool that are used frequently by the Town's citizens. For special events held in the community, the Virginia Department of Health has raised the awareness of the procedures that are required handle gray ~,vater associated with vendor activity. Through RVTV, the Town of Vinton has been able to produce in-house training videos, produce public programming, provide coverage for special events in ~~inton, share important announcements about the community and televise safety and sc wool programs. Though the NPDES Phase /! Sturm ~~•ater Action Plan ~ page 1- 11 Sectiun ? - /'ro;,~rum Erulrration amec • ' Ruauuke Cuunty & die Torvn ojVintar 2/20/02 ' school system is the responsibility of the County, Vinton residents are part of a single district for middle school and high school, which is fed by four elementary schools. The Town has a long history of working with the schools to share information and leverage volunteers. ' The business community in Vinton is more aware of stormwater requirements than the average citizen, largely due to the requirements for detention to manage the quantity of stormwater ' runoff. The business community in Vinton is small enough that new requirements and procedures for managing stormwater quality may even be approached on a more individual basis. The Town of Vinton Chamber of Commerce will be an important resource for any work with the ' business commmity. ' 2.2.4 Town Manager's Office The Town Manager will have ultimate responsibility for ensuring that Vinton complies with the Phase II program regulations. In general, there is limited community awareness of stormwater issues and that holds true for the Town Council as well. The flooding that has occurred has been localized in nature, affecting a few homes and two businesses. The best approach for Vinton to pursue its storm~vater management program may be to leverage the substantial community r awareness about greenways. There is the potential for community support for additional funding related to greenways work. Otherwise, Vinton will tend to follow the lead of Roanoke County and the other Roanoke Valley communities for bigger funding issues. A unique characteristic of the funding for the Town of Vinton is the relative insignificance of the real estate tax as a source of funding - S0.05 per hundred as compared to $1.12 for Roanoke Count<-. The distributed share ' of the Virginia sales tax and the highway reimbursement money are the two biggest sources of revenue for the Town of Vinton. ' 2.2.5 Other Vinton Departments Fire and Emergency Medical Services for the Town of Vinton are provided through a combination of career and volunteer responders. The To~~n will act as first responder for spills of hazardous materials but will quickly involve the Hazardous Materials Response Team located in tl~e City of Salem. The Roanoke County Fire Marshal is responsible for fire inspection and investigation within the Town of Vinton. ' 2.3 Re~iolralOrganizations As each of the Phase II communities in the Roanoke Valley pursues initiatives to protect the quality of stornlwater runoff, there are several potential allies among numerous, well-established ' regional organizations whose primary focus is protecting the natural resources of the Roanoke River and Roanoke Valley. ~1~'PDES P/ur.ve // Storm r.•ates Action Plan ;~ page 1- 11 Sectiun ? - Pro;~rum Eruluution amec~ ' Ruunuke Cuunty & the Tarvn of Winton Znoioz 2.3.1 Roanoke Valley Greenway Commission Roanoke Valley Greenway Commission is a regional organization that champions the development of a geenway network throughout the Roanoke Valley. The geenway master plan includes significant work in all of the Phase II corrununities in the Roanoke Valley. One of the primary benetts of greenways for stormwater management is the introduction of riparian buffers to tlaturally tilter and cleanse overland stormw~ater runoff Accordingly, the Greenways Co~i~mission promotes land-use approaches to ~~-atershed protection rather than constructed controls. The Commission employs afull-time Greenway Coordinator to work with the sponsoring communities. Using a small grant from the Virginia Department of Forestry, the Greenways Commission has initiated programs to educate the community on the values of riparian buffers and build support for them across the valley. One of the primary means of education has been through sponsored canoe trips down the Roanoke River. On those trips, people can observe first hand the dramatic difi'erence in stream characteristics between areas that are shaded and meandering and areas that are barren and channelized. The Greenwa~~s Commission has also discovered that design and creation of more natural settings to pr~~tect stream habitat is not sufficient to produce the desired outcomes. Another education piece is required for both the community and the municipal maintenance personnel so that the natural growth of appropriate vegetation is more widely and consistently accepted and supported. Teo often, the benefits of stream bank stabilization and re-vegetation with native species are compromised by being mowed as if the cover were grass. The Greenw a~ s Commission has also identified polic}~ alternatives that communities can use to preserve and protect stream buffers. Virginia has now added statuton' authority for its local govcrnmeilt t.~ create tax-exempt status for wetlands atld riparian buffers as incentive to property owners to dedicate land for protection of these important water-quality resources. In addition, the Greenway s Commission has partnered with the Roanoke Valley Urban Forestry Council to promote the we of City Green software that can anahze water and air quality based upon the amount of impervious surface coverage in a community. Using a comparison of the Roanoke Valley from aerial photography in 1975 and 1995, the Greenways Commission has been involved with presentations to Planning Commissions in the Phase II communities to promote options like rain gardens and alternative parking lot configurations as ways to reduce imperious surface coverage. ~~"hile the ideal situation would be to have cevelopment regulations that provide incentives for watershed protection, initial work is required to update development regulations that arc not supportive of doing the right things for water quality. Onc of the m~~st important projects currently under wav for the Greenways Commission is work with the City of Roanoke to incorporate planted bank stabilization techniques into the Roanoke Rl\'t',r Flood Control Project. h'PDES Pl~utie // S~urmrater Action Plan ~ page 2 - 13 Section : - 1'ro;~~um Eti akmtian amec ' Huar~akc ('aunty & the ToK~n of Winton r 7 2.3.2 Project Impact 2/20/02 Project Impact started when the Roanoke Valley embraced a Federal initiative to better understand and mitigate flooding and other natural disasters that might negatively impact the Roanoke Valley. Project Impact has played an important role in raising the level of awareness about storm~~-ater management in the community and has sponsored numerous projects to provide hazard analysis and mitigation strategies. One of the more popular products of previous grant work is the Banks McGill character and interactive CD-ROM that provides both effective and entertaining information about the impacts of development on stormwater quantity and quality. Most recently, Project Impact has completed a comprehensive review of Hooding and wildfire hazards in the Roanoke Valley. The report issued in October of 2001 focused on land use planning as a means of hazard mitigation. This study, completed as one of the final initiatives under the Federal grant money, also supported the development of a storntwater utility to provide necessary funding for stonnwater quantity and quality improvements in the Roanoke Valley. As the Project Impact organization transitions from programs sponsored and funded by the Federal government to programs that are more firmly rooted in the Roanoke Valley communities, it is working to build public-private partnerships that will rally necessar}~ resources to protect the Roanoke River watershed. In light of the evolving focus and funding status of the organization, Project Impact has recently taken on the name of Western Virginia Impact. 2.3.3 Roanoke Valley-Alleghany Regional Commission The Roanoke Valley-Alleghany Regional Commission (RVARC) is one of 21 Planning Districts in Virginia. It serves its member governments and the citizens and businesses they represent by actively promoting inter jurisdictional communication. cooperation, and coordination on issues affecting the region, and by providing local technical assistance. Formerly known as the Fifth District Planning Commission, the RVARC serves Craig County, Alleghany Count<~, the City of Covington, the Town of Clifton Forge and Botetourt County in addition to Roanoke County, the City of Roanoke, the City of Salem and the Town of Vinton. Implementation of the NPDES Phase II Pertllit requirements has already been recognized as a good fit with the focus of the RVARC. In tact, the initial exploration of the impacts of Phase II in the Roanoke Valley was sponsored b~ RVARC. Through its FY 2001-2002 Commission Work Program, RVARC has allocated a portion of its staff resources toward the preparation and implementation of Phase II stormwater programs in the Roanoke Valley. 2.3.d Clean Valley Council The Clean Valley Council began tinder the umbrella of the Fifth District Planning Commission as ait organization that promoted beautification in the Roanoke Valley. Over the }'ears the focus of the organization has evolved such that it now operates independently and focuses on waste management and promotes environmental stewardship. There are two primary program components: in-school outreach and adult education. NPDES I'dase // Storm ~.•ater Action Plan t'Cj page 2 - Il ' Section 1- 1'ro,;6rum 1=roluution amec--~~"" Roanoke Cuant~ & Nie town ojVinto,r 7 2/20/02 Through a combination of lecture, multi-media presentation and story, Clean Valley Council works with the school systems in Roanoke County, the City of Roanoke, the City of Salem and Botetourt County. Stormwater ties in with the education program in two ways. Protecting the quality of stormwater runoff is one means by which the Clean Valley Council promotes the protection of aquifers. In addition, the message of reducing litter in turn reduces the amount of solid waste materials that end up in the communit<•'s creeks and streams. Clean Valley Council has its strongest links with the Phase II communities through the school systems. The adult education component is primarily driven by invitation. The Clean Valley Council routinely makes presentations and holds discussions with groups like Rotary Clubs and community garden clubs. The common theme revolves around things that community members can do to be better environmental stewards. Clean ~'alle~- Council also sponsors community- wide clean-up efforts as well as an Earth Summit for high school students in the Roanoke Valley. 2.3.5 Upper Roanoke River Roundtable The Upper Roanoke River Roundtable is a regional organization that is sponsored by VDCR, with the intent to empower citizens as agents for change in the watersheds across the Commonwealth of Virginia. Three conferences have been held at Explore Park to bring together interested parties in the Upper Roanoke River Basin. Prior to the most recent conference, a group of interested citizens met to jump-start an action-oriented approach to the conference. Working under the sponsorship of the Roanoke River Basin Association, the Roundtable is actively involved in raising the profile of the Upper Roanoke River Basin and promoting political partnership between North Carolina and Virginia to join together in managing the entire length of the watershed. The General Assembly in Virginia is can-ently drawing up the structure of the first Roanoke River Basin Commission. Because nearly ~0% of the population in the whole watershed resides in the Upper Roanoke River Basin, the Roundtable is optimistic that it will be able to leverage the potential impacts of basin projects to secure substantial grant funding for protection of the watershed. 2.3.6 Other Regional Or anizations b g ' Other organiz:ltions that operate on a regional level and have the potential to collaborate on regional stomiwater quality initiatives include the Virginia Department of Health, the Western Virginia Land Trust, the Float Fisherman of Virginia, Friends of the Roanoke River, Pathfinders ' and the Roanoke Home Builders Association. Within the Roanoke Valley, the Virginia Department of Health is responsible for the permitting and regulation of septic systems. They already work with the utilities departments of the Phase II communities to identify and address ' failing drain fields. As noted above the Department of Health also regulates the handling and reclamation of gray water. r~ ~' 1 N'/'DES !'hose // Sturmn•uter Action Plan ~ page 2 - 15 ' Section : - Pro;;ram E~~ahnuion amec Roanoke (~uunty & the Turon ojVinton SECTION 3 NPDES Phase II Action Plan 2/20/02 ' Tlris section recommends program elements for Roanoke County and the Town of Vinton to develop as part of their stornrwater »ranagen:ent programs to achieve compliance will: the NPDES Phase II requirements. These reconrnrendations incorporate staff insight and input drat were collected through the Technical Advisory Committee. The final parts of this section provide un overview of anticipated program costs as well as potential fttrancitrg alternatives. 3.0 NPDES Please II Action Plan 0 As Roanoke County and the Town of Vinton further develop their stornrwater management programs, they do so in the context of the NPDES Phase II regulations that require certain elements of basic programming. Based on the current services that the communities provide, an appropriate starting point for the development work the communities must do is to address the gaps that exist between current programming and the requirements of Phase II. This section identifies the activities that will be required of the two communities during the first term of the permit period. In addition, this section recommends supplemental programming for the County and the To~~n under the umbrella of the EPA recommendations for additional Phase II programs; this supplemental programming leverages activities that the communities already have in place and advances comprehensive efforts for stornrwater management by each community. The financing re~-iew at the end of the section addresses basic financing issues for NPDES Phase II compliance as well as potential funding alternatives for comprehensive stornrwater programming. 3.1 Requirements for NPDES Phase II Programming As noted previously, the programming under the NPDES Phase II regulations is grouped under six minimum control measures. Accordingly, AMEC's recommendations for programming are presented separately for each of the six areas. Those elements that are identified under the heading of "Requirements" must be included with the Registration Statement as part of the stornrwater management program in order to comply with Phase II requirements. Programming that is proposed under the heading of "Recommendations" is drawn from the interview data and TAC meetings and is intended to complement and support the required programming in a way that leverages the existing practices and resources. These program elements maybe incorporated by reference in the Registration Statement to provide greater flexibility for Roanoke County and the Town of Vinton to modify and adjust programs as the communities better understand community needs and the effectiveness of various program elements. As noted in Section 1, the information that is submitted with the Registration Statement must include selected BMPs and measurable goals for each of the six minimum measures. The EPA has assembled a catalog of appropriate stnictural and non-structural BMPs. (See Appendix A) In addition, VDEQ intends to provide a set of "Performance Measures and Conditions" that are uniformly used and accepted by VDEQ, VDCR, and the Chesapeake Bay Local Assistance Department (CBLAD) as a foundation for Phase II compliance in Virginia. As appropriate, additional measures required for Phase II compliance can be drawn from the EPA list of BMPs. YPDES Phase !/ Stornnvnter Action Ptah Serriou 3 - i~•PDES Plcnsr, t/ Action Plan lZunirokt Count}• & the Town of I'intou amec pnge 3 - 1 3.1.1 Public Education and Outreach 2/20/02 Roanoke County and the Town of Vinton have a basic responsibility to educate their citizens and community organizations about the hazards associated with contaminated stormwater runoff. In addition, the}' must provide their communities with information about specific activities that citizens and groups can engage in or refrain from in order to prevent and reduce the pollution of stormwater runoff. The County and the Town will not need to create new information since many excellent models exist through other communities that have already implemented Phase I programs or defined Phase II programs. The focus for Roanoke County and the Town of Vinton will be tailoring the information that is available to best match the needs and characteristics of their communities. While it is recommended that each community implement supplemental education and outreach activities that are specifically targeted to citizens and groups within their respective jurisdictions, the development of the overall public education curriculum can easily be completed and implemented as a part of a regional effort. Table 3.1 Public Edi~catior: c4c Otrtreaclt Phase II Program Requirement Recommended Supplemental Programs 1. Develop and implement a public • Coordinate basic message with other education curriculum that communicates municipalities and regional the following information: organizations across the Roanoke • Types, characteristics, sources and Valley region; effects ofnon-point source pollution; • Use RVTV for collaborative • Six minimum control measures programming v~-ith the City of Roanoke; required under Phase II; Include information on the County Web • Specific actions that citizens and site, in utility bills, in the quarterly organizations can take to prevent and County Parks & Recreation brochure, reduce the pollution of stormwater and the annual Town of Vinton citizen runoff in Roanoke County and the packets; Town of Vinton. • Develop tailored messages and • Information about the hazards programs to reach children through the associated with illicit discharges and schools, senior citizens through the illegal dumping. senior centers and businesses through existing channels; • Integrate stormwater management information into any County public education initiatives regarding the Environmental .assessment Team, ISO 14001 and the CRS programs; • Provide a media briefing to enlist local media outlets in sharing information about protecting the quality of stormwater runoff. NPDL:'.S !'huge !I SYnrmwn+er ilclion Plan amee~ P~Se 3 - 1 Section 3 - NPUh_'S Pharr. /! Actiuu Plun Roanoke Count}• & dot Turon of !'intua u CSI 3.1.2 Public Participation/Involvement 2/20/02 The most fundamental requirement of this control measure in Phase II is that Roanoke County and the Town of Vinton provide an opportunity for the public to understand and comment on the programming that the communities submit as part of their compliance «-ith the VDEQ General Permit. The reality is that additional involvement on the part of the public will be required if Roanoke County and the Town of Vinton are to truly engage the public in support of the community efforts to prevent and reduce the pollution of storm~t-ater runoff. Related work that is currently going on both communities presents the opportunity for the County and the Town to directly involve the community in the development of programming that meets community needs in an efficient and cost-effective manner. In addition, the presence of active civic leagues throughout the County enables Roanoke County to focus public involvement according to more specific watershed needs. Finally, the ongoing risks for significant flooding in parts of the County and the Town provide a context in which sto~;nwater quality and stormwater quantity concerns can be linked together as complementary program areas. Table 3.2 Public Participation/In~~olvement Phase II Program Requirement Recommended Supplemental Programs 1. Use the communities' standard Assemble a voluntary stormwater public hearing procedures for the management ad~7sory committee to submission of the Registration ~ engage Roanoke County and Vinton Statement in 2003. ~ citizens in the development and implementation of stonnwater programming that comprehensively addresses stormwater concerns in ~ i Roanoke Count- and the Town of Vinton; • Leverage the civic leagues throughout Roanoke Count' as a means to share information and garner involvement; • Encourage citizens and community groups to participate in stream clean-up events that are organized by the Clean Valle' Council or through the VDCR Adopt-a-Streanl program; • Support regional organizations that raise the awareness of stormwater pollution and engage in activities to protect streams and stormwater runoff; • Partner with schools to engage students in data gathering and project implementation. ~ PDES !'base !/ Stornnvater Action Plan ~~~ page 3 - 3 ' Sectiuu 3 - r~'PUES Phnse. J/Action Plan Ruaaukt Cuunty & tat Town of {'inton i 1 L~ r n 3.1.3 Illicit Discharge Detection and Elimination 2/20/02 This program area is probably the most substantial for both Roanoke County and the Town of Vinton. It is also likely to be among the most effective at directly addressing sources of contamination of stormwater runoff. The ordinance language that the County and the Town must adopt to prohibit non-stormwater discharges must also identify those specifically exempted non- stormwater discharges (e.g. foundation drains) that are noted in the VPDES Permit Regulations. These discharges need only be addressed by the County and the Town if they are determined to be significant contributors of pollutants to the MS4. Because of the potentially significant scope of the work required under this minimum control measure, both Roanoke County and the Town of Vinton are advised to initiate pilot studies to determine the magnitude of the effort that will be required to comply with this permit requirement to both map outfall locations and screen outfalls for illicit discharges. From a regulatory perspective, it is expected that the outfall map will be completed b.' the end of the first permit term in 2008. AMEC recommends that ordinance changes be adopted concurrently with the submission of the Registration Statement in March of 2003. Ordinance work should include provisions for the right-of--entry onto private property to inspect for suspected illicit discharges. Table 3.3 Illicit Discharge Detection a/id Elimination Phase II Program Requirement Recommended Supplemental Programs 1. Adopt an ordinance prohibiting the • Promote the opportunity for County and introduction of non-storrnwater Town citizens to participate in the discharge into the County's and the household hazardous waste collection days To«-n's MS4. sponsored by the City of Roanoke; once the 2. Target businesses with specific City is no longer mandated to host these information about the hazards of collections, collaborate with the other illicit discharges and illegal Roanoke Valley communities to continue dumping. this collection and disposal practice; 3. Develop a map of the MS4 that • Continue active programs to address I&I in sho~~~s the location of all outfall Roanoke County and the Town of Vinton; discharges to the designated waters • Enlist citizen groups and organizations to of the Commonwealth of Virginia. periodically screen high priority outfalls for 4. Develop, implement and enforce a dry weather flow; program to detect and eliminate • Enlist County and Town field employees in illicit discharges. identifying and reporting illegal dumping and illicit discharges; • Continue regular provision of solid waste services as well as support for special clean- up days; • Continue to collaborate with the Virginia Department of Health to identify and address septic system drain field issues; • Continue to use state-certified applicators to apply pesticides, herbicides and fertilizers; ~'f vES Phase // S~ormwntrr Action Pluu pnge 3 - 4 Section J -:'~'PUES Pharr /I Action Plan amee ' Ruanokt Counc~• & tie Town of Tinton 1 C! n 2/20/02 Phase II Program Requirement Recommended Supplemental Programs • Coordinate with the Virginia Department of Transportation regarding the interconnection between the County's MS4 and the storm drainage network associated with road right-of--ways; • Maintain an inventory of those sites in the County and the Town that are subject to the General Permit for Stormwater Discharges Associated with Industrial Activity. 3.1.4 Construction Site Runoff Control As noted in Section 1, an Erosion and Sediment Control program that is certified by VDCR is the primary programming element that Roanoke County and the Town of Vinton will use to manage the runoff associated with construction sites and construction activities. Roanoke County currently operates the E&S program for both communities and will continue to do so under Phase II. Because of the central role played by this program under minimum measure 4, it is anticipated that VDCR will be moving the E&S programs in Phase II communities to the top of their priority list for re-certification. To meet the balance of the requirements in minimum measure 4, Roanoke County and Vinton should leverage the Small Site Construction Permit program administered by VDEQ. This permit program covers on-site disposal issues that are not typically included in Erosion & Sediment control programs under the VDCR regulations. The Small Construction Site Permit is currently being revised by VDEQ to cover all land disturbing activities involving one or more acres - a threshold that matches the Phase II requirements. To date, this program has had limited application in Roanoke County but can be an important tool for construction site management, especially as the threshold for the size of regulated construction sites is reduced. The most effective wav for Roanoke County and the Town of Vinton to ensure compliance may be to incorporate in their development review processes the requirement that developers also obtain VDEQ Small Construction Site Permits. The other recommended programming under this control measure is intended to strengthen the effectiveness of the existing programs. Table 3.4 Constructions Site Runoff Control Phase II Program Requirement Recommended Supplemental Programs 1. Maintain a certified E&S program. • Continue to maintain a mechanism for 2. Implement local requirements that all the public to report erosion and sites disturbing one or more acres sediment concems and provide input to comply with the VDEQ Small the County E&S program; Construction Site Permit regulations. Develop an education protocol for 3. Evaluate the language in the final inspectors on specific construction site versions of the General Permit for the concerns to which particular attention Discharge of Stormwater from Small should be paid; ~`PDF..S Phase !/ Sturnwater Actiun Plan page 3 - 5 .S'ecvia+ 3 - a"PDE.S Pl+nse !I Actiou Plan amee ' K~nuuke Cuunt~• & thr Torvn of 1'intun u 0 2/20/02 Phase II Program Requirement Recommended Supplemental Programs MS4s and the Small Construction Site • Continue the E&S involvement of staff Permit to determine any additional from the Town of Vinton; programming requirements Phase II • Monitor developments in the Virginia communities in Virginia must meet. General Permit for~the Discharge of Stormwater Associated with Construction Activities. 3.1.5 Post-Construction Runoff Control While concerns over the increased risks of flooding associated with development have led to the incorporation of post-construction stormwater quantity control measures in development regulations in both Vinton and Roanoke County, little attention has been focused on quality control for stormwater once development is completed. Phase II requires regulated communities to adopt ordinance language (or other regulatory mechanisms) to address the post-construction runoff from all new development and redevelopment projects that disturb greater than or equal to one acre. Control measures should include both structural and non-structural controls. Construction of structural controls is not sufficient for long-term protection of water quality. Ongoing maintenance is required to ensure that structural controls continue to operate as designed and constructed. Long-term maintenance can be ensured in several ways. First, the County and the Town may wish to investigate the feasibility of taking maintenance responsibilities for on-site stormwater controls for areas of new and significant redevelopment. The County has already identified this potential and has engaged the Board of Supervisors to explore ho~v this could be funded, since assuming maintenance responsibility for the existing detention ponds would definitely require the commitment of additional resources to storm drainage maintenance. Another option available to the County and the Town is the establishment and execution of BMP maintenance agreements with landowners and developers that will ensure the continued operation and maintenance of these facilities. Important considerations for both communities are the need to inspect facilities to monitor functionality and the inclusion of enforcement provisions to ensure that required maintenance is performed. Table 3.5 Post-Construction Runoff Control u ~l Phase II Program Requirement Recommended Supplemental Programs 1. Implement an ordinance or other • Establish and maintain "no-mow" zones regulatory mechanism that on public propert}• along waterways; requires post-construction control • Continue support for the greenway of the quality of stormwater initiatives, exploring ways in which runoff from areas of new greenwa}'s can also serve as riparian development or significant buffers; redevelopment, including both • Continue to pursue stream restoration structural and non-structural projects with appropriate vegetative cover; controls. ~ PUES Phase !/ Stormwnter Action Ptm+ Section ; -+'~'PDF_S Phase !! Aeriou Plan Ruanukr Cunnt}' g tkt Town of {'inton amec page 3 - 6 2/20/02 Phase II Program Requirement Recommended Supplemental Programs 2. Ensure the long-term Review and adjust building inspection effectiveness of structural controls checklists to incorporate stormwater through adequate operation and quality considerations; maintenance. • Host a seminar for the development community on the new water quality requirements and available water quality control measures; • Include consideration of stormwater quality issues when the Town of Vinton updates its Comprehensive Plan. 3.1.6 Pollution Prevention/ Good Housekeeping The decisions by Roanoke County to adopt an Environmental Policy and to pursue compliance with the ISO 14001 environmental standards make a strong statement about the commitment of the organization to support environmental protection and prevent pollution in balance with socioeconomic needs. This initiative sets an important foundation in Roanoke County for the pollution prevention and good housekeeping requirements of Phase II. The ISO 14001 initiative should also provide a vehicle for the County in which to incorporate stormwater quality information and share it with employees. Where opportunities exist, To«n of Vinton employees could be included in such training sessions. As training is done in both communities, it will be important to document the type of training provided and who attended the training in order to support the annual reporting requirements under Phase II. As Roanoke County and the Town of Vinton take on regulatory authority and hold members of the community accountable for failure to protect the quality of water entering into their storm sewer systems, the communities can expect closer scrutiny on the part of the public about those activities for which the County and the Town are responsible. The recommended program activity under this control measure is intended to further enhance the efforts of the County and the To~~n to set an appropriate example through their activities to protect the quality of stormwater runoff. Table 3.6 Pollution Prevention/Good Housekeeping Phase II Program Requirement Recommended Supplemental Programs 1. Evaluate and revise County and • Achieve compliance with ISO 14001 in Town operating and maintenance Roanoke Count<"; practices to reduce the introduction Continue ~~.~ork in the County to identify of pollutants into stormwater runoff. and implement alternative fleet and 2. Incorporate stormwater quality equipment fluids that are more management information into the environmentally friendly; ongoing employee training/safety Provide E&S certification for crew programs. leaders in the Public Works Department in the Town of Vinton; r~PDES Plrase I! Stor>rrk~ater Action Plan ' Section 3 -:'Y"PDES Pkrse !/ Actlae Plan Rumrul r Coanh• & tlu Town of 1'7ntmr amec pnge3-7 r_ r_ i L 2/20/02 Phase II Program Requirement Recommended Supplemental Programs 3. Pursue the development of Pursue the development of Stormwater Stormwater Pollution Prevention Pollution Prevention Plans for those Plans for appropriate County and County and Tov~n facilities that pose Town facilities, in accordance with particular risks for stormwater the Virginia General Permit for the contamination but are not covered Discharge of Stormwater Associated under the Virginia General Permit for ~~"ith Industrial Activity. the Discharge of Stormwater Associated with Industrial Activity. 3.2 Progralrt Costs for Phase II Implementation Final determination of the costs of compliance with Phase II regulations will depend on program priority decisions that have yet to be made in Roanoke County and the Town of Vinton. However, cost estimates of the annual impacts of Phase II have been done by several organizations, including the EPA and the National Association of Flood and Stormwater Management Agencies (NAFSMA). Based on the EPA analysis, the range of potential costs that are associated with Phase II implementation is from $1.39 to $7.83 per capita. The NAFSMA study reinforced this analysis through review of current NPDES costs for the Phase I cities and counties. In Roanoke County and the Town of Vinton, this estimate provides a range of potential annual costs shown in Table 3.7 below. Population estimates are based on the 2000 census. Table 3.7 Approximate Annual Phase II Lxplementation Costs Population Low Estimate High Estimate Roanoke County 85,778 $119,231 5671,642 Town of Vinton 7,782 $10,817 $60,933 It is important to recognize that these estimates represent total program cost, some of which is already being accounted for in existing County and Town programs that will meet the Phase II compliance requirements. For example, while there may be opportunities to enhance of the County's existing E&S program, fundamental program elements to protect stormwater from contamination associated with construction activities are already in place and funded by both communities. There are se~"eral factors to consider in evaluating whether Roanoke County and the Town of ' Vinton will be on the low or high end for actual cost impacts. As work on this project began, Roanoke County and the Town of Vinton articulated a shared vision for Phase II implementation: implement the NPDES Phase II rules as economically and efficiently as possible while at the same time pursuing opportunities to leverage program elements that further the efforts of both organizations to be good environmental stewards of the natural resources in the County and the Town. This objective indicates that the desired Phase II program will go ' beyond minimal compliance but only in ways that take advantage of work already going on so that the additional commitment of resources is minimized while protection for the environment -- rti'PDES Pirase I/ Stursrwnter Action Plan amee'`9 pnge 3 - 8 ' Section 3 - .V"FOES P~S~rse. I/ Action Plan Roanoke Cuantr & tht Turon of I'intun 2/20/02 ' and the quality of stormwater runoff is maximized. As their stormwater management programs are developed, Roanoke County and Vinton, with input from community stakeholders, will establish specific goals that are focused on the desired outcomes for each community. ' Under the program outlined in the EPA's General Permit and proposed in the VDEQ General Permit, the most significant costs will be incurred for compliance with illicit discharge detection ' and elimination and the on-going maintenance and enforcement activities for managing the drainage system -areas in which only limited programming already exists. Public education is typically a substantial cost center only if few channels for sharing information with the public ' already exist and more outlets need to be created. For Roanoke County and the Town of Vinton, as well as the entire Roanoke Valley region, many outlets already exist into which water quality ' messages can be incorporated. While numerous outlets exist to share the public education message across the Roanoke Valley, implementation of the public education curriculum may require some re-allocation of resources ' depending on who ultimately develops and delivers the message. Based on the experience of other communities who have implemented public education initiatives, a good estimate for total costs is S.75 to $1.25 per capita per year. For Roanoke County and the Town of Vinton, this figure can be considered to include programming that addresses public involvement and participation as well. For the initial budget estimation of Phase II costs, Roanoke County and the ' Town of Vinton will likely want to focus on incremental costs. Based on the data that AMEC has collected. A1~1EC estimates that the two communities will incur approximately $0.35 per capita in incremental costs (above what is already being committed within the organizations for ' public education). This additional cost will be split mostly beriveen the development of the tailored public education message and the publication of new resource materials. ' Until they can better estimate the scope of programming that will be required under minimum measure 3 (illicit discharge detection and elimination), both Roanoke County and the Town of Vinton will need to work with a range of potential costs for Phase II compliance for budget ' purposes. Estimation is typically based on the number of outfalls that need to be mapped and assessed. Nominally, inventory costs are $15 to $25 per outfall, potentially higher if very detailed information is collected. That translates to approximately S2,000 for every 100 outfalls. Costs for GIS mapping, on-going outfall inspection, follow-up, enforcement and corrective actions will ~~ary depending on outfall location (i.e. those outfalls draining urban "hot spots" ' have the potential for more costly follow-up action). AMEC estimates that incremental costs for Roanoke County will be approximately $1.00 per capita for this control measure. If the Town of Vinton chooses to pursue apaper-based process for outfall mapping, their costs could be lower ' by up to 30° ~. As noted above, Roanoke County and the Town of Vinton can anticipate minimal additional costs for compliance with minimum measure 4, as long as they maintain a certified E&S program and support the VDEQ Small Construction Site Permit program. Under minimum measure 5, Roanoke County and Vinton can expect additional development review requirements ' as the scope of plan review expands to include water quality considerations. Whether or not the increased time requires additional staffing depends on the current workload and expected trends 1 PUF.S Pl+nse !/ .Srorawnter Action Plnn ' Section ? - ;ti"PDF_S P~:rse !!Action Plan Rnnnokr Connt~• & trt Torvn of ['inton amec~ page3-9 0 1 1 2/20/02 in development within the County and the Town. Additional costs may also be incurred for maintenance activities for regional or public facilities as well as continuing work on greenways and stream restoration. This could be of particular concern for Roanoke County, which is already wrestling with the issue of maintenance for existing quantity-control detention ponds. Assuming that the County and the Town do not assume the bulk of the maintenance activities, AMEC estimates the incremental costs at $0.50 per capita. In order to meet the requirements for pollution prevention and good housekeeping for municipal facilities and operating procedures, the County and the Town will again need to work with a range of estimates. Until the communities complete an audit of their facilities and materials handling and storage practices for chemicals and pesticides, herbicides and fertilizers, it will be difficult to gauge precisely the costs associated with compliance. AMEC estimates incremental costs of $0.>> per capita. Table 3.8 below summarizes the incremental costs for Roanoke County, assuming implementation of both the required and recomrriended supplemental programming identified in Section 3.1. Again, the 2000 census figure of 8,778 is used for the Roanoke County population. Table 3.8 Roanoke Couury Phase Illucrenrental Cost Estimate Per Capita Cost: Total Total Cost Estimate Public Education & Public Involvement $0.35 S30,000 Illicit Discharge Detection & Elimination $1.00 S85,800 Construction Site Runoff $0.10 $8,600 Post-Construction Runoff Control $0.50 S42,900 Pollution Prevention/ Good Housekeeping $0.35 S30,000 Total $2.30 S197,300 It should be noted that the estimate of $197,300 for Roanoke County reflects annual resources in addition to existing programs within the County. Total Phase II implementation costs for Roanoke County over the initial five-year permit period will be approximately $1,000,000. Using a similar per capita cost of compliance for the Town of Vinton, expenditures for the first year of program implementation would be $18,000. Scaling of the costs on a per capita basis is less effecti~-e for smaller populations because fixed costs can tend to play a more significant role in comparison to the variable costs. AMEC recommends that Vinton use an estimate of $27,000. If the Towv chooses to pursue an alternative approach to the GIS-based mapping process that Roanoke County will pursue, it may be able to save an additional $3,00 each year. Over the initial permit term, Vinton can anticipate implementation costs of S117,~00 to $135,000. While VPOES !'hose !1 Sn+r+rwnter Action !'!an ' Section 3 - :Yl'DFS P:rnsr. !!Action Plrtn RnnnoRt C'uunq• & ru Town of {'intar amec~ pnge 3 - 10 ' 2/20/02 ' it is possible that both Roanoke County and the Town of Vinton could reduce compliance costs by implementing only the most minimal program, such a program would not meet the articulated vision of the tvo communities nor save more than 20% in total costs. ' It is important to note that the costs presented here use AMEC estimates for minimum measures 3 and 6. Actual cost to implement minimum measures 3 and 6 will depend on the results of the ' field study for mapping and illicit discharge detection and the audit of County and Town facilities and materials handling procedures. AMEC estimates that the total annual costs could vary up or do~~n by up to 30%. As with all programs that have been initiated under the authority of the Federal Clean Water Act, failure to comply with permit requirements can ultimately result in both criminal and civil ' penalties. For example, a person who knowingly violates relevant sections of the Clean Water Act can be fined up to $50,000 per day of violation and imprisoned for up to 3 years. Civil ' penalties assessed for non-compliance can reach up to $25,000 per day of violation. It has been the history of both the EPA and delegated state authorities to «•ork with identified communities and individuals in good faith to achieve compliance. Civil and criminal penalties tend to be the ' enforcement action of last resort. Enforcement action can be initiated directly by the permitting agencies or indirectly through citizen action against an organization or community through a lawsuit. 3.3 Program Fiuading Methods Stormwater funding mechanisms used by local governments in the United States include taxes (e.g., on property, retail sales, real property sales, income, and business gross or net profits), special assessments, exactions, and service fees (sometimes also termed user fees or service ' charges). Each has a different underlying philosophy that guides the structure of the funding mechanism and the use of the revenues. Standards and limitations exist which influence the viability of various types of funding for certain purposes. It is extremely important to understand ' the differences between various types of funding that might be used for the stormwater program. The intent of a local government in selecting a funding mechanism for a given purpose, and the process it employs to establish it, must comply with the standards for the specific funding concept. The stormwater funding options available to Roanoke County and the Town of Vinton ' can be described as "primary" approaches that have the capacity to support the entire program and "secondary" methods that are applicable to special needs or situations but are not capable of funding the lull program. In this analysis, the entire program includes activities to manage and ' address stornwater quantity as well as stormwater qualih~. Total costs for stormwater management easily exceed $1 million for the two communities and could exceed $2 million annually if the communities pursue flood reduction work recommended in the Roanoke Valley ' Regional Stonnwater Management Plan. The primary funding methods discussed here might be used as sole sources of funding for the program, or could be used in combination. The secondary funding methods could be used to augment one or more of the primary funding methods; because ' the}' are not typically as stable or reliable, secondary funding methods are not capable of supporting tl:e entire program. ;~PUE.S Phase // Stnrawntcr,~rtion Plan amee~ page 3 - 11 ' S'errion ± -,'~'PDES Phase /I Action Plan Ruanokt Cnanq• .~ ire Town af' 1'intai i Primary Funding Methods • General Fund • Stormwater Service Fees • General Obligation and Revenue Bonding Secondary Fundine Methods • Other Service Fees • System Development Charges • Special Assessments • Impact Fees (Pro Rata Shares) • In-lieu-of-constntction Fees • Federal and State Funding/Grants/Loans 2/20/02 Local governments across the United States have used all the funding mechanisms examined in this report in some manner. Legislative and/or charter authority and the mission and priorities in each community have guided the selection of a preferred approach. There is no single funding mechanism that is best in every setting. Some funding sources are better suited to operations and maintenance, while others are used strictly for capital improvements. Adequate, consistent funding of a stonnwater management program is more important to the long-term success of the effort than the source of revenue that is used. The most successful local stormwater management programs are those that have established a dedicated source of funding to support the bulk of the program, especially if that method can be shielded from the shifting priorities of local politics. The following is a brief synopsis of each of the funding mechanisms: Primary Funding Methods ' General Fund appropriations: The existing stotmwater management programs in Roanoke County and the Town of Vinton have been funded largely from the ' communities' General Fund allocations for many years. Although it is difficult to identify all expenditures related to stotmwater, spending for stormwater management probably amounts to one percent or less of all General Fund expenditures. The General Fund can ' support an increase in stormwater funding either through a tax increase or through reallocation of current resources. Reductions in other services funded from the General Fund to avoid a need for tax increases might or might not be publicly acceptable. In either case, it is questionable whether the use of general fund resources creates an equitable distribution of program costs within the community. The east majority of General Fund revenues are derived primarily from real and personal property and other local taxes related to business activity. The demands on the stormwater system that result in needs for operational programs and capital investment in systems and other assets have little relationship to property values or business sales activity levels. The system requirements are a function of the peak rate and total amount of stormwater runoff that must be carried safely through the community. Typically, the ' revenue sources that support the General Fund are based on a "taxation" philosophy -the purpose of which is simply to raise revenue. It is not necessary that there be any ;YPDES P/arse /! stone n•ntrr Action P(un amee® PaSe j 1, ' S'ecrhnt ~ - fVPDFS P/race !/ Action Plan Roanoke Coen!}' & the Towrr of 67ntun i ~~ 0 ~I 2/20/02 association or relationship between the source of revenue and the purpose to which it is applied. The greatest inequity in using General Fund appropriations for stormwater management is that many properties that place demands on the stormwater system are often exempt from property taxes. As a result, they do not participate in funding stormwater management through the General Fund. Even some private properties, e.g. parking lots and storage warehouses that have large expanses of impervious coverage, do not pay property taxes commensurate with the demands they impose on the stormwater system. Conversely, some properties that have little impact on stormwater nmoff but pay high property taxes are paying more for stormwater management through the General Fund than they would through funding methods based on the actual demands they place on the stormwater program and system. General Fund appropriations for any specific purpose can also be highly uncertain from year to year, as revenues are not legally dedicated to any specific purpose. Allocations shift with perceived priorities. Stormwater management needs are likely to receive better treatment in the budget in a year following severe storms and drainage problems than in a year following a drought. This makes it difficult to plan and consistently carry out a long- term program plan that depends on reliable funding year after year. • Storn~rvater service fees: Stormwater service fees are perhaps the most popular source of dedicated stormwater funding. In Virginia, stormwater service fees must be based on some measure of a property's contribution to stormwater runoff. The enabling legislation for stormwater utilities in Virginia (Code of Virginia § 1 ~.2-2114) specifically states that: 1. A utility can be established, by ordinance, to cover the following costs: ^ Acquisition of real and personal property to construct, operate and maintain stormwater control facilities ^ Cost of administering programs. ^ Engineering and design, debt retirement, construction costs for new facilities and enlargement or improvement of existing facilities. ^ Facility maintenance. ^ Monitoring of stormwater control devices. ^ Pollution control and abatement, consistent \vith state and federal regulations. ^ Planning, design, land acquisition, construction, operation and maintenance activities. A utility would need to be implemented through action of the County Board of Supervisors and the Town Council. Stonnvvater utilities typically provide more stable revenue than other funding options, offering the opportunity to design a service fee rate structure that results in an equitable allocation of the cost of services and facilities. Service fee rate structures are designed to recover costs based on the demands placed on the rY1'DE.S P/rrrsa• /1 Sturm a~arr•r ~1 ctiun Plun Sccthrn 3 - ;VPDF..S Plru+e 1/ Action Plan Ruunukr County & thr Tnrwr of 4"tntmr amec pnge 3 - /3 1 0 2/20/02 stormwater systems and programs. There are several ways of structuring a stormwater service fee that enhance both equity and revenue sufficiency under this approach. • General obligation and revenue bonding: Virginia statutes (Code of Virginia §15.2- 2114) authorize the use of general obligation bonds or revenue bonds by local governments to finance capital improvements to infrastructure and capital equipment for stormwater control programs. Bonds are not a revenue source, but simply a method of borrowing. They are most commonly used to pay for major capital improvements and acquisition of other costly capital assets such as land and major equipment. Capital improvements can also be funded through annual budget appropriations, but annual revenues are often not sufficient to pay for major capital investments. The chief advantage of bonding is that, by spreading the cost of an improvement over time, it allows construction of major improvements to be expedited in advance of what can be funded from annual budget resources. In the case of stormwater management, expediting a capital project by several years through bonding may result in significant public and private savings if flooding, other damaging impacts, and inflation of land acquisition and construction costs are avoided. The major disadvantage of bonding is that it is essentially a loan that incurs an interest expense, which increases the overall cost of capital projects, land acquisition, etc. The t`vo most prevalent types of bonding available are general obligation bonding and revenue bonding. General obligation (G.O.) bonding incurs a debt that has "first standing" with regard to public assets and is backed by the "full faith and credit" of the issuing agency. Because of this, public approval through referendum is often required to issue G.O. bonds. All revenues, including various taxes, may be used to service general obligation debt. Revenue bonding is supported and ensured solely by revenues that are somehow linked to the capital expenditure and recovered through some type of fee or specific tax. Creation of a separate source of revenue that is earmarked specifically for stormwater management (e.g., a stormwater service fee) would allow the County and the Town to sell revenue bonds to pay for capital improvements if market acceptance was attained. However, revenue bonding would not backed by the communities' full faith and credit. and would typically incur a slightly higher interest rate in the bond market. Generally speaking, bonds are not intended for use as a funding mechanism for day-to- day operations. However, some costs can be viewed either as a capital or operating expense. The lack of a clear distinction between remedial infrastructure repairs and new construction, for example, results in bonding sometimes being used for major repairs that might also be considered an operating expense. ~'R/)G.S I'lursr I/ S'tornn.nrrr ~1 rtiun Plan ' .S'crt~tron i ~PUF_.S PhLL~r l1.9ctiun Plan kururoka• (aunt} Si (hr Tuivu of ~ intuu amec~ page 3 - 14 Lam' ~! Secondary Funding Methods 2/20/02 • Plan review, development inspection, and special inspection fees: Roanoke County and the Town of Vinton have been reviewing stormwater plans, in conjunction with development approvals and with the erosion and sediment control process, for many years. In turn, costs of these services are offset; at least in part, by permit fees. Although there is no specific statutory authority for special service fees for stormwater plan review and inspections, they could reasonably be included under the scope of a stormwater service fee rate methodology. Separate fees for stormwater system plan review and inspection could provide some additional amount of revenue, while enhancing the equity of the cost distribution. Limitations in the amount of development going on will necessarily limit the amount of money that can be raised in this ~vay -with the regulatory requirements from Phase II, establishing new fees tied to annual inspection of structural controls maybe more appropriate. • Systelll development charges: System development charges are also known as capital recovery charges, capital facilities fees and utility expansion charges. System development charges provide a mechanism whereby developers participate in paying for excess capacity that was previously built into a public system in anticipation of their needs. The use of such fees for stormwater management capital costs is clearly appropriate since most drainage systems are consciously designed to provide excess capacity to accommodate future development in an economical manner. In order to be effective, this funding mechanism requires that a significant amount of development is occurring • Special assessments: The essential characteristic of a special assessment is that it must confer some direct and special benefit to the property, or properties, being assessed. Special assessments for stormwater are most workable in very localized applications. For example, improving a ditch or channel that directly serves a few properties or a relatively small area is an appropriate project for special assessment funding. A special assessment is based on the premise that the work being done enhanced the value of the properties assessed in an amount at least equal to the amount of the assessment. Like service fees, special assessments are intended for a specific purpose rather than simply as a revenue generating mechanism. A common requirement of assessments is that there must be a rational linkage (nexus) between the use of the revenue derived from the assessment and the benefit to the party to whom it is applied. Assessments may be based on property value (ad valorem) or other factors (non-ad valorem) such as frontage along a street or sidewalk improvement. • Impact fees: Impact fees are typically limited to situations in which the impact of new development on existing infrastructure systems is: 1) measurable and certain; 2) of definable geographic or systemic extent; and 3) quantifiable in terms of the incremental capital investment that will be required to maintain (not attain) an adequate service level. Impact fees must also be earmarked for specific projects or uses, must be expended relatively quickly, and, if not spent for the stated purpose, must be returned to the YPUES Phnsr I/ Storur~.nter idctiun Plun Seruun 3 - :VPDF_S Piru.cr 11 Arxiun Plan Rurrnokr Caunt}' & thc• Toivu of 67ntun amec~ page 3 - I S ai2oioz developer, often with interest. These fees are typicall}• challen~_ed by the development ' community and are not used universally in the United States. They are most appropriate in areas that are undergoing significant development. Under the Code of Vtrgmta (§ 15.2-2243), an equivalent funding mechanism is defined as pro rata shares. The enabling legislation specifically includes drainage work for the protection of water quality as one of the permissible uses. 1 ted d bl b i e a op va y • In-lieu-of-constructio~r fees: In-lieu-of-construction fees could conce as one element of a comprehensive stormwater service tee rate methodology. The major advantage of in-lieu-of-construction fees is that the County a~:d the Town would not solel}~ bear the capital expense for regional detention and other systems to mitigate the runoff impact created by private development projects. The most important disadvantage t of in-lieu-of-construction fees is that they rarely generate sutiicient revenue to fund constriction of regional detention facilities or to enlarge conve}'ance systems. These fees ' are most appropriate in areas that are undergoing substantial development. o r unities: There are vei~ limited federal and state funding • Federa! and state fundrna oppo t . mechanisms available to provide ongoing support for local _tormwater management i programs - a reason that stormwater programs are often referred to as "unfunded" mandates. Federal involvement in stormwater management (other than regulatory programs) is typically limited to advisory assistance. coaperatve programs like those ' provided by the United States Geological Survey and the Unit~i States Army Corps of Engineers, and emergency response following devastating f oods. The Commonwealth of 1 Virginia has stormwater programs in both VDEQ and VDCR but provides little in the way of operational funding. 1 Grants are one means through which many communities have succeeded in acquiring limited funding for stormwater management projects. Federal a^.d State governments, as ~~•ell as select foundations, have provided project fundin; fo- cor.munities that are willing to propose and implement innovative projects to control stormwater runoff or restore streambeds to a more natural condition. Whip the Chesapeake Bay watershed has typically received the bulk of the funding from state gove~unc:~t in Virginia, there is a ' growing awareness of needs and opportunities in other pa:-ts o the state. .For example, the Virginia Water Quality Improvement Fund, cstabli~hec in Sze late 1990's, provides grant funding from State budget surpluses for water quality ir~tiatives across the state. However, because it relies on annual surpluses, this tiind is ~,~lnerable to the ebb and flow of Virginia's economic climate and can be ar_ inconsistent riding source. ;1'PDI.S /'lu~sr // SlurrxKntrr dclion Plun amec~ prge 3 - /6 ,S'ecnon t - NPLES Ph.~ee~ 11.action Plnn Ruanok~~ (•ounty' & thr Town of 6lntuu f~ 1 3.4 Nett Steps 2/20/02 The immediate funding challenges for Roanoke County and the Town of Vinton are the costs associated with the development and implementation of Phase II stormwater management programs. Beginning with the FY 2002-2003 budget year, Roanoke County needs to generate funding of nearly $200,000 annually while Vinton needs to generate up to $27,000 each year. Bec~iuse the development of a stormwater utility fee can take 1 S months or more, service fees are not a good short-term option for either community. Also, because initial costs are not heavily dependent on capital expenditures, bonding is not a recommended funding approach. Therefore, program costs will need to be generated initially through the General Fund. Since Roanoke County already dedicates a portion of the motor vehicle decal fees toward stormwater management. it may choose to secure additional funding through that revenue source. Long- tern~, both communities should evaluate the feasibility of a stormwater utility fee to provide stable, reliable and equitable funding for stormwater management programs that effectively protect the personal and natural resources of Roanoke County and the Town of Vinton. ~ f IJI;.S I'hrne // SYors•+ntc•r,lcliun Plan ame~ page 3 - 17 ' .Sccnua ~ ~'P/IES f a~<<~ 71.9cliore Plan Raanakr (•uun[} Si lhi Torvn of bentua ' znoioa SECTION 4 Implementation Approach ' This sectioie reconunends specific approaclees jor Roanoke County and t/re Town of Vinton to pursue between now and tt-larch 10, 1003 to best position the communities to deti~elop stormwater management programs that ' match community priorities and position the organizations to comp!}• with tl:e VDEQ Genera! Permit as operators of small nri~nicipa! separate stor»i sex•er systems. ' 4.0 Bttck;rott/td Section 3 presented information regarding the prograiti components that Roanoke County and the Town of Vinton must pursue in order to achieve compliance with the Phase II NPDES pernlit regulations that are anticipated to be issued through the VDEQ General Permit regulating discharges from small MS4s. In order for both communities to position themselves to meet the permit requirements in the most cost-effective and value-added ways for their communities, there are a number of activities that should be completed bet~~ ecn no~~ and March 10, 2003. This section highli~,hts those acttvrttes and ' categorizes them according to whether they will need to be done individually, jointly or as part of•a broader regional effort. ' 4.1 Roanoke County Activities Over the next fourteen months prior to March 10, 2003, Roanoke County should pursue the follo«~ine activities to prepare for and submit its VDEQ Re~~istration Statement: ' Designate functional leadership for stotmti~•ater management program development (anticipate the requirement of at least 0.~0 staff FTE in FY 02/03); leveraJe the creation and work of the Environmental Assessment Team to identify a vision for stormwater management in Roa~ioke County that can be shared for support with the County Board of Supervisors early next calendar year; integrate storm«~ater work with the community's efforts to achieve compliance with ISO 14001 and enhance its CRS rating. • Designate technical leadership for the Public Education message. • Follow standard public notice practices for the submission of the VDEQ Registration Statement to comply with the `"DEQ General Permit for the I Discharge of Storm Water from Small MS4. • Draft and adopt ordinance language that prohibit; the discharge of non- storn~~~ ater into the MS4. ' Complete a pilot field study of outfall mapping and illicit dischar;e detection; it is recommended that Roanoke County pursue a GPS-based approach that is compatible with the mapping work that has already been done in the County, ' ultimately adding system data to the existinb GIS raap and database. • Evaluate storm drainage maintenance practices to Identify improvements that need to be made to meet the requirements for pollution prevention under minimum ' measure 6. • Conduct an audit of County facilities and n-..aterials handling and storage NPUIiJ' /'hose !/ S:onn K•ater Action Plan ~ PoSe 4 - / ' Section J - /mplemtntution Approack amee~ Ruano6r County S the Town of 6inton ' 2/20/02 ' procedures for chemicals to identify risks for stormwater contamination. • Prepare the County's stormwater management program (including BMPs and measurable goals) and VDEQ Registration Statement. 4.2 Town o Vinton Activities .f ' Over the next fourteen months, the Town of Vinton should pursue the following activities to prepare for and submit its VDEQ Registration Statement. With the decision of the Town to submit its own Registration Statement, Vinton will have the option to tailor its ' compliance with minimum measure 3 to the Town's specific needs. Vinton will still rely on Roanoke County for compliance with the E&S portion of minimum measure 4: • Designate functional leadership for the Town of Vinton (anticipate the requirement of 0.25 staff FTE in FY 02/03). • Designate technical leadership for Public Education message. • Follo~ti~ standard public notice practices for the submission of the VDEQ Registration Statement to comply with the VDEQ General Permit for the Discharge of Storm Water from Small MS4. 1 • Draft and adopt ordinance language that prohibits the discharge of non- stormw-ater into the MS4. • Complete a pilot field study of outfall mapping and illicit discharge detection; it is proposed that Vinton pursue an approach focused on approximate outfall location using eyisting infrastructure maps as well as maps generated from the GIS system in the County; where appropriate, Vinton can also participate with Roanoke ' Count.' to continue the development of GPS-based data on the Town's MS4. • Pursue E&S certification for crew leaders in Public Works. • E~~aluate the storm drainage and street il~aintenance practices to identify ' improvements that need to be made to meet the requirements for pollution prevennon under minimum measure 6. • Conduct an audit of Town facilities and materials handling and storage procedures ' of chemicals to identify risks for stormwater contamination. • Prepare the Town's stormwater management program (including BMPs and ' measurable goals) and VDEQ Registration Statement. 4.3 Joint County/Town Activities ' In order to complete the required work in the most cyst-ef-ective manner, Roanoke County and the Town of Vinton should consider joint pursuit ofthe following activities: ' Develop and implement a citizens advisory group. • Develop an enforcement mechanism for the elimination of illicit discharges. • Monitor the development of the VDEQ Phase II G~nerai Permit and VDEQ Small ' Constriction Site Permit to determine if any adcitionsl activit<~ is required by either the County or the Tovvn beyond maintainin? cerification of the County's E&S program to meet requirements under minimum con.~ol measure 4. ' Develop a basic stormwater management curriculur_rn for employee training. NPDE,1' /'hu ~r // Sronn water Action Plan 1 page 4 - 1 Seclion 1 - /mplem~ntution Approach amec RoanaRr C'ounly & the Town ojLinton it 4.4 Regio~tal Activities 2/20/02 The following activities should be pursued jointly among the four Phase II communities to reduce overall resource commitment and to leverage the existing network of regional organisations. The organization proposed under recommended leadership would be responsible for functional leadership -coordinating the work activity. Implementation will require the involvement of technical (content) expertise from all of the participating jurisdictions. • Develop valley-wide education campaign introducing the Phase II program, educating the public about the importance of managing stormwater quality and providing concrete behaviors that the community can adopt to improve the quality of stormwater runoff in the Roanoke Valley; recommended leadership -RVARC. • Develop framework for ordinance changes to implement consistent requirements across the Roanoke Valley for post-construction controls; recommended leadership -Roanoke County. • Develop means to promote land use and site design methods that provide benefits for storm water quality; recommended leadership -RVARC. • Continue to pursue activities to establish greenways throughout the Roanoke Vallee, and where possible to incorporate riparian buffers; recommended leadership -Roanoke Valley Greenway Commission. • Continue to support regional efforts to preserve and protect the Roanoke River watershed, such as those sponsored by the Clean Valley Council, VDCR (Adopt-a Stream program) and the Roanoke River Roundtable. • Convene regional meeting of stormwater staff to better understand the potential to pursue a regional stormwater utility; recommended leadership -City of Roanoke. 4.5 Addirional Considerations • Maintain the focus on creating a stormwater management program that adds value to the community; position the stormwater management program to achieve regulatory compliance while also maintaining flexibility for the community to adjust and modify its program to adapt to the community's learning, changing needs. and funding availability. 4.6 Implei~tentatio~2 Timetable Table 4.1 (below) proposes an implementation schedule for Roanoke County and the To~~ n of Vinton for the recommendations identified above in the development of the communities stormwater management programs and submission of their Registration Statements. Tasks requiring the most immediate attention include designating functional leadership for the Phase II programs and securing the necessan~ funding for the program deg olopment work that will take place over the next year. This timeline also includes tasla for Roanoke County and the Town of Vinton to complete stormwater Pollution Pre~~ention Plans (SWPPP) for those municipal facilities that «-ill be required to comply with the VDEQ General Permit for the Discharge of stormwater Associated with Industrial Activity. While not directly a part of the Phase II program, these requirements NPUE.S' Phuse !! Storer water Action Plan M .~ page 4 - 3 Sec~iun J - /mplementation Approach ame~ Ruarruke C'ount}' ~ dre Town of ~nlon 2/20/02 u 1 21103 12 1 2 3 Pursue G&S Cert. Per Puhlic Works Crow I.dis. Evaluate (}pcrating and Maintenance Practices Complete Audit of Facilities and Procedures Prepare SWM Program & VDEQ Reg. Statement Complete Industrial Discharge SWPPP oint County/Town Activities Develop and Implement Citizen Advisory Ciroup Dev. lsnforcement Mechanism for Ill lilimination Monitor Phase II & Construction Site Permi[s llev SWM Curriculum for Employee Training . Regional Activities llevclop Valley-wide Education Campaign Develop framework for WQ Ordinance Changes Promote Land Use 8c Site Design for WQ Continue (ircenway EfRn~ts/Riparian Buffers Promote Roanoke River Watershed Protection Meet Regionally with Stormwater Stalf dditional Considerations locus on Value-Added Program Development NPUGS Phase // Stormwater Action Plan `~ page 4 - 4 Section 4 - /mplementation Approach a~C, Koannke Connty & the Town of Vinton 2/20/02 Appendix 1 Applicable Federal & State Regulations 1) \ational Pollutant Discharge Elimination System General Permit for Discharges from Small Municipal Storm Sewer Systems United States Environmental Protection Agency http://www.epa.gov/npdes/pubs/ms4 ~enpermit 102500 draft.pdf 2) ~'ational Menu of Best Management Practices for Phase II Office of Water United States Environmental Protection Agency http://www.epa.~ov/npdes/menuofbmps/menu.htm 3) EPA NPDES Phase II Regulations Virginia Codification 9V:~C25-31-10 et seq. Virginia Register of Regulations, Volume 16, Issues 25, pp.3252-325 4) Stormwater Regulations and Model Stormwater Management Ordinance Virginia Department of Conservation and Recreation September 2001 http://www.dcr.state.va.us/sw/stormwat.htm \I'U1:.S l'~a~c !r ~tunux•utr•r Actium 1'lmr amec~ pngr A - 1 ppeadi.e 1 -- qt ; lirrrbleFederu! & Stute Regulatiutn Ru•rrudu< Counn .f the Tan~n of ~7trton 2/20/02 Appendix 2 Selected Stormwater Utility Fees -Virginia & North Carolina Fiscal Year 2001 Residential (SFR) Commercial Stormwater Fee Community Stormwater Fee (per month) er month Norfolk $5.47 $3.77 per 2,000 sq. ft. of impervious area VirJinia Beach $3.68 $3.68 per 2,269 sq. ft. of impervious area Portsmouth $3.30 $3.30 per 1,877 sq. ft. of impervious area Newport News $2 70 $2.70 per 1,777 sq. ft. of See note 1. impervious surface Hampton $2.50 $2.50 per 2,429 sq. ft. of impervious area Chesapeake $1.75 $1.75 per 2,112 sq. ft. of impervious area Prince William County $1.73 $0.84 per 1,000 sq. ft. of See note 2. impervious area Charlotte, NC < 2,000 sq. ft. - $3.07 $50.34 per acre of Sze note 3. >= 2,000 sq. ft. - 53.77 impervious area Greensboro, NC $2.44 $2.44 per 2,543 sq. ft. of impervious area Fayette~ille,'Cumberland $1.00 $1.00 per 2266 sq. ft. of County, NC See note 4. impervious area \ote 1: Newport News bills commercial properties twice each year, $16.20 per ERU. 1\ote 2: Prince William County bills single family homes $10.38 twice each year. i\ote 3: Charlotte charges commercial properties an additional $0.75 per month for processing. \ote 4: This utility is billed annually on the tax bill and applies also to properties in the unincorporated portions of Cumberland County. This utility supports water quality programs only. \'/'l)/::S lhase /1 Jturu(K'utcr.4ctiou flan page A - .~I ppf(I(Jl.C - 510:!n h'(11C'! t(l!ll~}' Rates in -!4 ~ NC ame Ru,(,(uke (_'u(uur t Nu' Tutrn of ~Inf~n a ~~ .{ . ~~ ,. _ ?x. ~ F N L ri L Q~ r~ ~ ~ ,jam ~ ~ ~ ~ ~ V ~~\ ~ v ~ q o °' ~ v '~ 0 0 3 ~ ~ z 4~ Q 2 m s~~ C~ ~~ O U 4~ O 0 O ,~b-0 v N O nV/, nW, W ~..L. i W ~ V -~ n ~ ^ Q ~' I 4~ ~ a~ O V O ~ N ~ .~ ~~ ~ L r, o ~~~ V Q O nV/, W ~~ oC ,-~ 0 0 N Q ~~~ r O O L ~ O ~ L ~ V ~ ~ 4~ ~ ~~ Q '~~ ^/1/ I W ~ O ~ O N L -~ o ~ O .~ ~ ~- ~ 4~ ~ ~ ~ > ~ ~ O ~- cn z ~~~ ~' a--+ c~ O L 4~ N U ~ N ~ ~O ~ O ~ O N z w z M ~J 0 . ,~ U N . ,~ ti U U 1 '~ ; ~ ~' W~ Q ~ N~ (~ C ~'; ~ ~~ ~' UI ~ ~~ ~~ ~i V ~ ~~~~ ~'Q ~ ~ ~S 4.. "! N '' ~ L 3 ~..L ~ ~;'; ~. c ~ ~. o~ U~ a~ ~ ~ °' UII ~.~~ ~ '~! ~; ~ L ; ~'0/ a L.L (`•Ic`• 0 0 .~ c a 0 N -a .c U m a~ a~ -~ a~ 0 c 0 ~~ ~~ s ~~ ~~o ~~ iil ~ ,N 'c o ~U .~ O a. w ~° bo ~M wo z w 4~ ti O ~a4 v ro `rv v v~ N ca 4J 4~ LL N ~ O ~ O ~ N ~ I~ - N ~ c~ L Q~ 0 ~'~ a--+ C N L Q~ r0n V L N ~ O ca O N ,--I V ._ ._ i Q ~- O 4J O ._ a--~ a--~ a~ 4~ V 4~ 4~ [~ L a~ -~ (!~ 4~ 0 U a--~ c~ E 4~ 4~ V C~ 4~ LL 4~ 4~ LL Z a~ ~'~ N L .~ L L V '~'' O ~ ~- ~ ~ C O ~' ~ ~ ~ U ~ ~ N ~ ~ ~ ~ ~ (~ L ~ O U w ~~ ~~ w~ 3 ~ a~ z w N ti U N s~ ^\ W L U ._ 4~ O L a--~ V O V O L O ~•~ Z W ~~ 'X V ^/1 W ~~ ^~ W L V a--~ ~ ~ V O ._ ~ ~ f~ a--+ cn C O U O c~ O oC ~~ V 4~ 4~ ca i 4J V .~ (!1 N V fp O (~ 4J 4~ W ^~ W ^~ W L ~- O M O V 4J ca V ._ 4~ :•~ ^^ V I O ~ ' V 1 -~ /~ , U ~ V ~ ~' ~o ~ bo ~, , ~ M 3° z ~ ~ w ca L 4~ 4~ N ti N U N s °~ W L ~~ U L ~+ V J ^W W L U_ ^~ W ca 4~ Z y A ~ a ~ (O lt') M 01 if ~ _ ~ L ~ V ~ O I` ~ DO N I` N CO ~ O N O ~ N M O 00 CD ~ ~ O~ O N ~ Q. I` d9 d~} bF} b4 69 69~ ~ 64 ~+' U a> c o 0 0 0 0 ~ ~ o 0 0 0 o L ~ ~ O Q O ~ri f~ r- EA O OO N EA O r- N 6F} O M M 6~ ~ f` t1' 6F~ ~ ~L ~ Q' O O O bg L a a~ ~ ~, _ 0 0 0 0 0 0 'O O O O O O O L N ~ O L ~ ~ ~ Efl~ ~ ~ ~ bF3 0 0 N bF} 0 0 N bF} 0 0 N 6f~ 0 0 N tf? Q O O ~ a ~ ~ ~ V N ~ ~ Z o 0 ~ 0 0 ~ 0 o ~ 0 O ~ ~ ~ ~ Z ~ ~ o ~ C ~ ~ ~.' d C i O G1 a ~ ~ ~ N W ~ O z J m V C N ~ E w J m ~ L N ~ W ~ O z J Q C ~ L ~ W ~ J Q C ~ L ~ W N am..! Q ~ L C U ~ E ~ ~ ~ ~ ~ ~O U a~ a~ w O ~ ~ ~ O ~' O 3 z w N ti v 4~ 5..~ O', ^ W ~' ~ ~M ^ ~ 'W^^ W V1 O ~ MM~ O O W .. 1..~ ~, U ~ ..-- ~ .. 4~ , O ~' - ^ n ] W z (~ ~ U C~ M 4~ ~ O ~ ~ N X ~ I.L ~ ~ L c~ ~ 4~ 4~ ~ ~ ~ ~ ~ _ Q~ LL V . (~ ~ - ~ 4~ ~ c i~ Z ~•: U ~ O b O ~M w o 3 z w . ,~ U . ,~ M O N O U . ,~ 'ice! ~ ' N C N ~ ~ ~ .~..+ ~ ~~ ~ ~; L~ (~; r O O O p o O O O ~! ~' Q ~' M pi O p O ~ ~ O O 00 ., (_ O 0 N ~ ~ OD , Q~ i ~ N M 00 ~p ~{} M ~ ~ ~ U j ~ ~ ~ tf} ' U_I ~~ ~ N Q , L~ .. '~Q~ ~ ~ ', ... ~ i LL ~ ~ ~ >' ~ ~ ~ ,~ ~ ; a ~ ~ ~ ~ ~' ~ `o "~ p °i ~ " m ~ U N O ~ 4= ~' ~ U ~ N ~ ~, O ~ ~ C N m N ~ ' • -~; ~ ~ ~ ~ ~ ~ ' N N ~ . 0 a ~ N v N a N cA O ~ .~ o ~ ~ ~ ~`•I(`•I~`• m c 0 c o oN C i ~ N ~ O N N ~ ~' ~ N ~ ~ ~ •~ a ~ O I- F~- H N I~ ~~ r U ~, ~ ~ ~' ~~~ (~ L ~' ~ ', ~ Z ~I II 4-- , IIC O ', '+.~ a~ i o~ '; ~ ~'~ of '~ N N ~~I N' (a ; Oi U •~ i i-~ U N b O ~ M ~•' O z w ~• J 0 .~ ~_ ~~ O U N ti U N "~ .~ V 1 0 .V L Q~ V C O U 4~ ~'~ V C f~ fp O L W 4~ 4~ L L O V 4~ i ~..~... L 4~ N Z 4~ ~. cI') O fl. C (~ i a--+ ^ 4~ ca O .~ L -~--~ V ^W W i Z 4~ a--~ ~- O ._ ca 4~ ~--~ ~'~ ~ L ~- 4- ~ (~ O ~ ~ ~ O ~ /'~~ 1... ~/ n, ~ V .O a--~ ~ V ~ ,~ ~ .~.~ ~., • r-, '- ~ O ~ ~ L L -~-~ 4~ ~ V ~ ~ ~ ~ 4~ L ~ Cl) 4~ ~ ~; .~ U ~ N ~ ~O ~o ~'' o a~i z w 0 ~l a~ ~. U N N W ~ O ~. i ~ ~ b O N ~ ~ M 3 ~ z w U n LJ C~ . . ,~ Ol ACTION NO. ITEM NUMBER ~ _ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Work Session to discuss new Federal Ambulance Transport Fee Structure for Medicare COUNTY ADMINISTRATOR'S COMMENTS: This time has been reserved for us to review proposed changes to the fee for service structure that was put in place several months ago. The system is working very well and the funds collected offset the expenses that are being incurred. Our rates were established in August of 2001 for Advanced life Support, Basic Life Support and mileage categories, and Fee for Service was implemented in November 2001. We are proposing a "revenue neutral "change to the required fee structure. If we do not adopt the Federal structure, we will lose all of those funds now being provided by Medicare/Medicaid. This does NOT propose an increase in the fees, but rather is a breakdown of the existing fees. We have not yet determined the exact amount of Vinton 's share of the fees or reimbursement to the volunteers. Following the work session, we will need to include this on the March 26`" agenda to be approved by the Board so implementation can be made by April 1 as required by the Federal government. It does not require public hearings. If you have any questions prior to the work session, please give Chief Burch or me a call. BACKGROUND: Roanoke County implemented an Ambulance Transport Fee Program in November of 2001 with the rates mirroring Roanoke City's current fee schedule. The program was designed to pay for fifteen (15) new Paramedic/Firefighter i positions to implement Phase II of the Fire/Rescue Department's Staffing Plan. Effective April 1, 2002, the Federal Government implements a new National standardized payment system for Medicare. The new Federal Fee Structure requires ambulance providers to bill under the new program. SUMMARY OF INFORMATION Roanoke County will have to adopt the New Federal Fee Structure starting on April 1, 2002 in order to bill Medicare for ambulance transports. Currently, sixty-three percent (63%) of all revenue generated by the County from ambulance transports comes from Medicare. The New Federal Fee Structure establishes six (6) levels of service. The Federal Government is requiring that each level of service should be further broken down depending on the actual treatments that are provided to the patient during ambulance transports. FISCAL IMPACT: If Roanoke County does adopt the New Federal Fee Structure the projected revenue will continue to meet projections to sufficiently pay for the fifteen (15) Paramedic/Firefighters salaries and benefits. If Roanoke County chooses not to adopt the Federal Fee Structure for billing Medicare patients the County can expect to see drastic shortfalls in revenue and be unable to meet budget expectations. Respectfully submitted, ~ic~ard~. ~urc~i,~r. Department Director Approv d by, -~, ~, ,~' Elmer C. Hodge County Administrator a N L '~ V ~ i (n ~ ~ "~ ~ LL cv ~ ~ N O ~ V ~" - ~ ~ N ~ LL ~ 3 o ~ ~ z l! ~` ~' o a~ ~ a~ ~ ~ c o o c~ m ~- ~ ~ ~ ~~ °~ ~ ~ a ~ ~ ~ ~ o ~~ o ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ °~ .~,~ Q~ a ~ ~ ~ ~ o~ ,~ ~ o C~ ~' o° ~ ~ Q •cn p,~ N c!1 ~ ~ ~~ ~ ~ Q ~ ~ n O QI-(! ~ ~ ~L ~ ~ 0 a c cv 4~ V a i O 0 N L O Z ~•~ '~ fp a..+ 0 4~ 4~ N U w ~~ 'd N ~ N ~ O z w -` M • ~v `Iv .~ ti C.1 ti vim, U _~ i ~ ~ ~ __ ^' W ~ I C ~ Q. ~ ~ (~ [ ~ O ~ 0 ~ O O ~ ~ I 0 N 0 ~ 0 0 0 0 0 O 0 O O ~ ~' ~' '0 N C ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ N ~ ~ ~ i V N ~ ~ o N ' ^ /V~~'/ ~ ~ ~N I ~ i Z ~ ___.__ ~( `~ ^' ' 4- .~ ~ ~ LL (A I~ N ~ N -1-+ ' ~ i a _7 ~; N ~ ~ O ~ O i _ ~I +~ ~ ~ ~ (A m O N C o 0 iv ~~ , ~ -' ~ ~ ~ ~ ~ U o ~ m ~ o E ~ ~C , ~ ' U~ N~ ~ ~ ~ O N ~ O N O N C~ a~i ~ N ~ N ~ ~ i~l •,I ~ ~ ~ ~ y ~ ~ ~ ~ ~~(~i Ip; 0~ a.~ a ~ m ~ m a ~ cn v ca o m ~ o ' a 'a~ ~ ~ N L O L ~ ~ , L ~ N N ~ ++ ~ ~ __ __. ~ _____ - --- U a O ~ O ~ U ~ (~ ---- 0 ~ 0 ~- I- N t U N N m N ll. N O C O N N t c 0 c~ c~ ~: U N N ~ N ~ ~ ~ N ~' O N z w (! -r N U ~ p) ~ ~ ~ ~ ~ U a4 ~ ~ ~ 4~ 4~ LL 4~ ~ a--~ .~ N -~ O n , O V J N ~ . ~ I~ - N ~ L ~~ ~ ~ ~ ~ 4~ ~- lL 4~ ~ Q O ~'~ L O N ~ N -~ ,.--~ V - ._ ~ _ i ~. Q ~ 4- O ~ ~ ~ ~~ (~ V ~ ~ ~ O ~ ~ U O ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~ 4~ ~ ca .. .~..~ ~~ 4~ V Cl) ^~ W 4~ LL 4~ z 4~ ~'~ cn N L .~ L L V ~ ~- C O ~' ~ ~ ~ V N ~ N ~ '~ ~ L (~ L ~ O U w N b N ~ N wo z w o-~ ti ^~ X '. v ' W v ' Z ~ i ~ ~^, V ~' V . _ ~ a--~ ~ ~ 4) ~ V ~ . ~ ~~~ O a--~ V 4~ O U O 4~ L F~--1 ~'~ ~ ~ ~ ~ "~ ~ V ~ ~ U ~ N~ ~C - O ~ C ~ OC LL W ~ ~ ^ W ~ ~ ' /~ v , ^ W L O ~ ' ^ v , j ~ O ~ ~ a V ~ . \ o ~ ~ M U ~ ~ ~ n ~ _~ N ~ W 'd ~ i ~ (~ .~ z ~ .. ~ ~ ~ .~ ~ ~ ~ ~ O ~ ~ V ~ `~ O ~ ~ ~ ~ ~ V i- ~ . ~ 4~ ~ > ~ ~'~ ti s~ N A ~ a ~ c~ ~n M rn ~ ~~ ~ ~n oo co o rn ~ ~ L A O ti N ti ~' O ~ N Op O 00 O Q.. V ~ 69 N d4 N 69 M d4 ~ d4 N b9 ti d: 6R W L ,-F~~ ~+ V ~ ~ ~ L Y C O o 0 0 0 - ~ -E-+ ~ i o 0 o i ~ .o ~ u I` op ~ M u I` ~L ~ w ` (V N ~ ~ Ef} N 69 N EA M 6F} d' 6F~ O O O Q O ~ I , 1..~ L a ~ (~ ~ ~ o o o 0 o 0 o 0 o 0 o o ~~ L o ~ri ~ ui ~ o O o O o O ui ~ Q Q ~ bF} ~ d4 N 6F} N 6F} N EA ~ bf~ O O O L a ~ Q~ ~ a °vi ~ N LL i ~ ~ Q Q L ^' W C ~ O ~ O p O O O p ~ ~ L ~ i ~~ X 0 0 0 _ ~ O U Z Z ~ Z N ~ N ~ ~ N C L ` N U C L ~ ~ ~ U L r Q~ ~ L L O W ~ W ~ ~ v ~ o E O W W ~ ~ Q Z W Z ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~ J m J m J Q J Q J Q f1S ~ o -~ U w ~o a~ ~ ~ N ~" O 3 z w U G-~ ti "~~ s~ O L O ^ ~~, MO ,W^^ W V1 O ~ ~MM~ O O W • - i {~ ~ ~ V ~ .. .,~ .~ ~ O''''- ^ W n] z (n V ~~ M ~ ~ O ~~ X L.L N ~ L ~- ~ ~ _.a~~ (~ L V ~ ~ - 4~ iL u z ~•~ nL W r^ ^^ v , W ~ ~ ~~ OO ._ ~ V ~ •- 4~ O U O 4~ i O ~~ '^ z ~ o M 4~ ~ O ~~ ~ ~ ~ N ~ a..~ O ~ ~.O L ~ ~ O O O ~ ~ O a~ ~ , ~ ' ~ ~ 00 ~ ~ ~ O ._ ~ O N ~ cn U -~ ~•~ n U C/1 W i O ~ ~ ~ N ~o z w ~- 00 L1 •,v `1v .~ M O i N O C.) ~Tti ^y i +~ i ~ I~ ,,~ V! W ^W'' I L I~ ~~ ;~ 0 Iv 0 (~ 'O ,~ - -- N L --. _ ~ C ~ ~ fn ~ D O S ~ C M O p ~ p I- O M ~ U ~ ~ ~ ~ ti ~ ~ ~ ~ } ~ U C IN ~ ~ ~- ~ ~ a ~, ~~ ~ - ~ ~ > ~ O o ~ ~ ~ o ~ c ~ o ~ , -Q V o n o E a~ o D V ~ ~ C m C ~ N -' ` N ~ E ~ O ~ a m ~ , > ' 4 ~ i ~ m a m cn o m n. ~ ~ O N , . -o . N 7 N s U N LL m N v LL L O C 0 a~ s c 0 -~ a~ .n m c 0 0 °~' U ~ N ~ O b N ~ N 3 ~ z w o -~ 0 .~ ti v U 2 ._ O .V c~ i V O U 4~ ~'~ V C (O O L L 4~ O V L 4J 4J LL 4~ 4~ ~ LL 4~ ~ ~ ~ O ca 4~ a.., ~ O ~ ~ ~ ~- O L ~ .~ (n V ~ ~ L -I--~ -I--~ a~ a~ i 4~ LL N Z 4~ a--~ O O ._ ca a--~ 4~ H ~'~ ~ a, (~ ~ 4~ ~ ~ ~ 4- ~ ~ ~ 4~ ~ ~ ~ O ~ ~ ~ O ~ ~- i to ^ , ~ V ,O a--~ ~ V .~ ,~ ~ a--~ .~, ••--, '- ~ O ~ ~ ~ L ~ ~ ~ V i ~ ~ ~ 4~ ~ ~ > U w ~o ~~ ~ N ~ O z w ~~~ C\. 0 . ,~, `1v n, O a~ ~. U w ^, N cd O s., i ~ ~ b N ~ N ~" O 3 z w U <~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 2002 RESOLUTION 031202-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. ITEM NUMBER ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Volunteer Fire and Rescue Chiefs Board Annual budget meeting with the Board of Supervisors. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Annually, the chairmen of the two Volunteer Chiefs' Boards meet with the Board of Supervisors to discuss budget. Rescue Chief Joe Coyle, representing the Volunteer Rescue Chiefs Board and Chief Woody Henderson, representing the Volunteer Fire Chiefs Board, will be present to discuss funding with the Board of Supervisors. Other members of the Volunteer organizations may be present at the request of Chief Coyle or Chief Henderson. Respectfully submitted, Rrc/r~rd f, 8wuk Jx Richard E. Burch, Jr. Chief Approved by, ~~~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Flora _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ i ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Funding Requests from Social and Human Service Agencies for FY 2002-2003. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentations to allow social service and human service agencies the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in the FY 2002-2003 budget. At the March 26, 2002 Board of Supervisors meeting, presentations from cultural, tourism, and other organizations requesting contributions from the County for inclusion in the FY2002-2003 budget will be heard. This review process is somewhat different than in previous years in that the requesting organizations have been categorized into two groups and presentations will be heard at separate Board meetings. All organizations that submitted funding requests for FY02-03 were contacted by letter indicating the date and time their group would be making presentations. An Appearance Request Form was included in the letter and they were instructed to sign and return the form to the Clerk to the Board if they wanted to make an oral presentation. It was also indicated that the order of presentations would be alphabetical, by organization. Please find enclosed an updated listing of organizational requests that include prior years' actual payments, FY01-02 approved budget, and the organizations' funding request for FY02-03 for your review during the presentations. The "proposed" funding column has not been completed. The County Administrator will make recommendations for funding and present them to the Board as part of the FY2002-2003 proposed budget that is planned for April. The written requests and accompanying literature submitted by each organization has been placed in the Clerk to the Board's office for review. Respectfully submitted, ,~~~ rent Robertson Budget Director Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Church _ _ Flora _ _ McNamara _ Minnix _ _ _ Nickens R ~ . ~ ~ "" County of Roanoke Board of Supervisors Contributions to Local Agencies FY 2001 FY 2002 FY 2003 FY 2003 Agency Actual Budget Request Adopted Adult Care Center of the Roanoke Valley 10,000 10,000 12,480 Alzheimer's Association - - American Red Cross - - 3,500 ARC - - Bethany Hall 500 500 11,424 Big Brothers and Big Sisters of Roanoke Valley 3,000 3,000 6,000 Blue Ridge Behavioral Health Care 79,332 117,755 164,627 Blue Ridge Independent Living Center - - 10,000 Blue Ridge Legal Services, Inc. - - 3,164 Blue Ridge Regional Education & Training Council - - Bradley Free Clinic 5,000 5,000 13,000 Camp Virginia Jaycee, Inc. - - 5,000 Child Health Investment Partnership (CHIP) 16,660 16,660 20,960 Conflict Resolution Center, Inc. - - 7,000 Council of Community Services-Info and Referral Center 3,000 3,000 3,150 Court Appointed Special Advocate (CASA) 2,000 2,000 6,000 Family Service of the Roanoke Valley 4,000 4,000 5,000 Fifth District Employment & Training Consortium - - 3,820 Good Samaritan Hospice, Inc. - 1,000 5,000 Goodwill Industries of the Valleys 15,000 15,000 17,000 Habitat for Humanity - - appropriate amt Literacy Volunteers ofAmerica-Roanoke Valley 1,000 1,000 3,000 LOA Area Agency on Aging 13,750 13,750 26,490 Mental Health Association 640 640 1,000 National Conference for Community and Justice 610 610 1,500 National Multiple Sclerosis Society - - 1,000 Presbyterian Community Center - - 5,000 Prevent Child Abuse 3,500 3,500 3,850 Roanoke Area Ministries 1,000 1,000 4,637 Roanoke Valley Drug and Alcohol Abuse Council - - Roanoke Valley Interfaith Hospitality Network - - 8,667 Roanoke Valley Speech & Hearing Center 1,000 1,000 1,000 Salem/Roanokc County Community Food Pantry - 2,500 10,000 Salvation Army 2,000 2,000 2,500 Smith Mountain Lake 4H Camp - - 14,393 Southwestern Virginia Second Harvest Food Bank - 2,500 10,000 TAP 30,000 30,000 38,500 TAP-Transitional Living Center 20,000 20,000 22,000 TRUST 4,750 4,750 8,000 Total -Human & Social Service Agencies 216,742 261,165 458,662 w ACTION NO. ITEM NUMBER ~ ~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 2002 AGENDA ITEM: Public Hearings for Citizen Comment on the following items: • General Comment on the Upcoming Annual Budget for FY2002-2003 • "Effective" Real Estate Tax Rate Increase • Real Estate, Personal Property, and Machinery and Tools Tax Rates COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As requested at an earlier work session, staff advertised the proposed Real Estate, Personal Property, and Machinery and Tools Tax Rates for calendar year 2002 as follows: Real Estate Tax at a rate of not more than $1.12 per one hundred dollars assessed valuation. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars assessed valuation. Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars assessed valuation. In addition, state code mandates that when reassessment of real property in a locality results in a real estate revenue increase of 1 % over the previous year, the locality must either reduce the tax rate, so that the revenues are no more than 101 % of the previous year's or hold a public hearing indicating an "effective" real property tax increase. Also, consistent with past practices, the Board has expressed a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget development process. This hearing gives citizens the opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. v ~~ The public hearings scheduled for today are for receiving written and oral comment on these three topics. The public hearing on proposed Tax Rates were advertised on February 26 and March 5, 2002, the "Effective" Real Estate Tax Rate Increase was advertised on March 5, 2002, and the General Comment for the FY2002-2003 Budget was advertised on March 5, 2002, thereby satisfying state code requirements for public notice. Attached is a memo that highlights specific points of today's public hearings. Respectfull ubmitted, -- _, ___ Brent Robertson Budget Director Approve by, ~~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To O VOTE No Yes Abs Church _ Flora _ _ McNamara _ _ _ Minnix _ _ Nickens S{- ~ N T E R MEMO __ O F F I C E To: Members, Board of Supervisors From: Brent Robertson, Budget Director Subject: Public Hearings on 3/12/02 Date: March 12, 2002 On March 12, 2002 the County will hold three public hearings related to the FY2002-03 budget. These hearings will allow citizens the opportunity to comment on various items that impact development of the upcoming budget--assessments, tax rates, funding priorities, increases in revenues, etc. Listed below are comments relating to the public hearing and/or to the composition of the advertisement that appeared in the newspaper: Tax Rates • The tax rates were advertised at the County's current rates. The Board may not adopt tax rates above these advertised rates, (without re-advertisement and another public hearing), but could adopt tax rates less than the advertised rates. Adoption of the rates is scheduled for the March 26, 2002 meeting. "Effective" Real Estate Tax Rate Increase • The content and composition of this ad is dictated by state code. This ad is confusing and may alarm some citizens who do not understand its intent. • Identified increase in assessments for 2002 (over the previous year's assessments) averaged 4.08%. Increase in assessments in 2001 (over 2000 assessment) averaged 3.79%. General Comment--FY2001-2002 Budget • This forum provides citizens with the opportunity to comment on maintaining, increasing, or decreasing funding for services and/or programs for the upcoming fiscal year. This hearing affords the citizen a proactive voice (what they would like to see) as opposed to a reactive voice (what the County Administrator/Board of Supervisors have proposed). Q~ n` WW1 n V m 0 C O U C Q U O J \I 0 c i I w 0 0 0 o i U U O) U U U U ~ N ~p N N N N~ ~ ~ ~ ~ pD cco ~~~~C N N~I~ - ~ O U U d~ C 7 7 .Y7 N N (0 C O O N N 4 W W U U W W W W u I~ m m~ Im z ~ I E I i I ~ l I ~ ~ O Z °. ~ I c _ Ic ~~Ic~ I a ~ •~ U OIL ~' O ~I> 4J LL ~1- IL- ~~~ Y~InIW i l ~ l y li I I III ~~ ~ I~ z Iliilll ~, I I IcLE~ I I N ~ O ~ I ._ f4 Y J ~ ~ O CO ~ 3 ~ t= NIL _~ iv O O~~ L O .~i - C SL~m2U2~000Q U I ~ O I ~ U U YI ~ °' I•c (9 I O' ~ '~ ~,> c H rn ~~ I I ~ ~~iU ~ Q ~ U ~,O ~ I ~,IJ C .LO.~ I ~U C ~ ! o.mlN~ I m~ ~ ` V U ~ U C U C NI O U, -O a O C ~ ~~ ~I~ I ccol~I~a°)i~Ul- UQ~OI -~~S~ O"c a~ `~ ~ I= o a~ m ~ .L ~ c~ ~, ... -o -o ~L oULm a~ a~I~ ~ 'O N~ Q O .O) 7 7 N R Q Q,Q Qlmmlm m~m ~. ~ ~n ~ u> o ~n ~ m ~ / n ~ ~ V CEO ~ ~ O d .~ .O- ~ ~ In ~ ~ f.. ~ .- .- r r '- ~- .- r - ~~re,~b.J E C BSI ~ I m U c i~o ooooU0•~0 i 'a V V U U W U Y W~ ) N ~ N ~ N ~ (9 f 1U~~~~ozS~~~C ~ 0 0 0 0 0~ o~~ f9 > > > > C ` ~ O 7 7 7 "O ~ 'p ~ ~ (0 N O N N~ N~~ Q i U w w w w a w ~~ u m2> mtiJlpp_ V i ~I ~ c co f0 .~ in O - O O ` C O c•-L N of ~ c`oL ~ E ma ~I~ UIW U of>Y ~ Y ICI I j I I I ~I a L clc U NI N (~ (0 C ~ N ~ (O C ~ O C I ill ~~ U I ~ I ~ OI ~ Q C Q i~ Q O. v coiU >,UI o I --~ ~' m IN c~I~o.~I N ~ C U U Y~ U N U ~ F- ~- iU N _Q (0 ~ C > _ N N i I C C~ (~ ~. U .U L ~ ~ ~U•~ ~ O Tapy i :, (n o ° ~ y- O S ~ C a) ._ E o°- coy )~.~IEa~°io~c~°o~E ?~-~ O O C U W •C O 7~ n ~ ai ~,U o. ~ .` ~ ~ O ~o a~ N ~ __ ~, ~2.Y'~Q >,pm 3 c UUIUU ~i~u= UI~ 2 •a / ~ M~ ~ / ~ O ~ O O O .- ~O O O ~ .- r ~ r ~-- <- ~-- ~- .- z`'e./~/car Co m, ~ -ol I I ~ I I i I U `o `o oolUo ail ~ oo iolo ~ ijj o U U U U U U ~ O U U U U~ U' U ~ N ~ ~ ~L~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~0~~~ a)p.~ O ~0 DO~~~ >>>>~> U p 0 O O O N O N C ~ N ~ .> > ~>> Y ,> > N O O U U U V C U X U C (~ 7 7 7° C 7~ 'D ~. U U V U C U U •~ " ? X X X X •~ X O N X O X •~ X X O X X L ~~ IW W W WUWU ZW UWp W WSW WUa.n_ ~I m Q~~ iw~ i 1= w -~-~ I II~ III ,III i ° ~ ~ ~ a~ ~IciO IU ~ ~ c O01 ~~c O~ 0 0 ~ w ~ c :n o_ m c m -p l~ ~ a~ ~~ E 'a 'v ~ ~~.~~.~ UL o~l~ ~IU`'~EI-~-o-)IL-o o a~ Z v)j0 Y ~~~I,p~p ~~~wI~~~U~ ~ ~I° w ~ ~ I~ ~ II ~ ~ I I I I ~_ I __ ' i I ~ C~ I I O O N L Q' ~ N ~ '. '. (0 I, 'a U ~~ L_ ~ ~ ~ c aN ~i. ,~Y ~ C ~ CIO ~I~~i CINI(0 `Yid O)U U LI N (9 f0 ~ OHO O OIL..-._.. ~ (9 YL m=' UI~Y m m m p I`C7~IUI~~I ~iU ° U inl~ ~ w w V C Y~ N C U > -=jI I IUI O W O !.V I O ~ ~I I ?I O ~ o, ILL. ~ I ~i I (n i U ~ ~ I ~~ of I 'lY iQz,Uly,l to I~ i 'X' ~ ~ m'~ I ~ '° ~~ WI I. C I~ ° to ~ cc I !_ ~I'~ ~ ° ~-o; o I ~I~o o "o-~c~o ~' n i c Ui o I U) O U N -p L~ U U O C O Vl ~~ O _ O U C w. L~ 2 0 N S U p U V O O~~ ~ O ._ O N~ C 9 0. 0 U U U~ ~~ Q O Y c ~ O10 O ~> ~ ~ ~ cm °•~p ~cnU J m W ~~U -~ ~ cQ ~ ~Q~ a~~I~'~ cj ~ ~I~I~ OLIO ~- c0 NN_NY'A._I I ''~ LIm C ) QI" c ~ ~ °~ ~o ~ ~Io EI~ ~I jv) ml~I~i 'o ~ co~U~LQ~»>icoQ~~ ~~ I~`- a~ oicn jam, ~ t0 (0 ~ Y Y Y Y ~ ' O ~ V ~~ i C 'O -O ~ (p ~ Q ~0 C C O O O O O~ «. 3 ~ !- i~ ~- W ~. Q ~ :~.:r ~ co cow co mI>I'= ~ ~I~ °I°~Ol~~ri p 0 co co ~ o 0 0 0~ co' E o~ o °I?UIQi¢ JI~IZ ZW Q' W'IW' Q'I(n (~~(n (ni!- ~ mlm (n I-IF- i . ~~.... i 0 0 ~ O M N O N t,() N CO (O CO r ~ cD ~ ~ c'7 V ~ ~ d• 10 ~~ OO ~ O .-- ~ 00 FEB-21-2002 12:52 AM ADULT. CARE 5402241964 P. 02 1 AGENDA ITEM hlO. COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUE8T ~--~~ ~Z(.,PUBLIC NEARINGORDINANCE `CITIZEN COMMENTS SUBJECT: ~'f/I~ca~ ~ ~~>(341N~ Social ~,_:'~I~dK SGSU~CG l''~aCA~C~d I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THL' LECTERN, /WILL GIVE MY NAME AND AADRESS FOR THE RECORD. 1 AGREE TO ABIDE BY TH'E QVIDELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representat(ve. The Chairman will enforce the rule unless instructed by the maJority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board, • Both speakers and the audience will exercise courtesy at all times, • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AlND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ~ I~cc..i~tJ ~ D~ AGENCY; ~T rr if , ~r~ ADDRESS: ~ ~~~ce9~tokP ~l ~ V~~. `~(o -( SQQp~~ -~ PHONE: R'~ ~ CO February 19, 2002 Ms. Mariellen Heron Adult Care Center of the Roanoke Valley VAMC, Building 76-1 Salem, VA 24153 Dear Ms. Heron: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director Feb-20-C12 04:12P RED CROSS- Roanoke, Va. 540-985-3010 P.O1 .~„ s AGENDA ITEM NO.. ,__ COUNTY 01= ROANOKE, VIRGINIA 2 APPEARANCE REQUEST XX PUBLIC HEARING ._ORDiNANCE „CITIZEN COMMENTS SUBJECT: _~~'~t.~~~_ lc o~cue aacd ~~y_+e~cei~a 1 would tike the Chairman of the Board of Supervisors to recognize me during the meeting on lk~e above matter so that I may comment. WHEN CALLED TO THE L,E'CTERIV, 1 WILL GIVE MY NAME AND ADDRESS FQR THE RECORD. I AGREE TO ABIDE BY ?`HE Gr<JIDE~.,IIYES LISTED BELOW; • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. 4 All comments must be directed to the board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the E3oard. PLEASE PRINT LEGIBLY AND~lllAlt-A.I~FAX TO THE CLERK TO YHE BOARD NAME: ~. rc AGENCY: _ .Q~,~ ~, ~,~ , Amsrica.n R d Cross, Roan~kc; Vtzlley C ~pt~ ADDRESS: .~~ ~ _ ~~-~tll n-L. ~( ~V_.~ ....___ 3~>2 Ctlurc;h Avcnu~~ , SW, Roanoke , VA 24016-5098 54U-985-3540 y February 19, 2002 Mr. Thomas Brown American Red Cross 352 Church Avenue, SW Roanoke, VA 24016 Dear Mr. Brown: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 02/X"2002 15:45 3438901 ~.. ~~ BETHANY HALL ~~ /01 AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA O APPEARANCE RE4UEST ~cX PUBLIC HEARING -ORDINANCE ,CITIZBN COMMENTS SUBJECT: ! would like the Chairman of the Board of Supervisors t ecognize me during the meeting on the above matter so fihat i may comment. WHEN CALLED TO THE LECTERN, 1 ILL l1/E MY NAME AND ADDRESS FOR THE RECORD. I At3REE TO AB/,D Y THE GUIDELINES LISTED BELOW: • Each speaker wiil be given Three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule uniess instructed by The majority of fihe Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. - ~ .,.~. PLEASE PRINT LEGIBLY A.ND MAIL OR FAX TO THE CLERK TO TM~ BOARD ,~,~~ Cti,~,,b~ 4~-' NAME: ~ ''J AGENCY: ~e:-?-~h, aN ~ ~ ~ ~ ~ -~`_. ADDRESS: l~o~ ~.4...~,1~1;.~ R~ l~o~ok~,~~-~ a~o~~, P H Q N E: __ ~ `-t- 3- ~-t~ a-~ 1 February 19, 2002 Ms. Maryanne Chamberlain Bethany Hall 1109 Franklin Road, SW Roanoke, VA 24016 Dear Ms. Chamberlain: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director Feb-"i-02 10:39A BIG BROTHERS BIG SISTERS 540 345-6992 P_Ol AGENDA ITEM NO.` COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST ~ XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~e~ueat ,lob ~i~.,. oak ,~acia~ ac~'~fuaca~ S~uice r~georciea would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO ABIDE BY THE Gi!/DELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at ail times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ~~ ~ ~ (rtC t,CS~ AGENCY: ~ - ~ B ~ O~ }~~ f ~ gi G S,'s tr~~-S~ nn ~- ADDRESS: ~ ~ ~ 1~ l:f S f~ VC ~ /~l~i'~ ~y~/(o PHONE: _~ ~ S- ~ ct (D C> ~"' February 19, 2002 Ms. June House Big Brothers and Big Sisters of Roanoke Valley 124 Wells Avenue Roanoke, VA 24016 Dear Ms. House: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director ent By: BLUE RIDGE BEHAVIORAL HEALTHCARE; 345 6891; Feb-22-02 4:O1PM; Page 2/2 AGENDA ITEM NO. GOUNTY OF ROANOKE, VIRGINIA O APPEARANCE REQUEST 5 'XX PUBLIC F~EARIWG .,,,..,.,ORDINANCE CITIZEN COiMMENTS SI,JBJECT: f would like the Ch irman of the Board of Supervisors #o recognize me during the meeting on the above matters that I may comment. WNEIY CALLED TO T,~/E LECTE'RN, l WILL GIVE MY (NAME AN'D ADDRESS FOR THE REC D. l ;AGREE' TO ASIDE BY THE GIIIDELIIVE$ L/ST'ED BELOW: • Each speak r will bo given three minutes to comment whether speaking as an individual ar rEpres~ntative. The Chairman will enforce the rule unless instructed by the majority f the Board to do otherwise. • The speake will be limited to a presentation ofi his/her request. Questions of clarification ay be ;entertained by the Chairman. • All comments must be directed to the Board. • Both speake s and the audience will exercise courtesy at all times. • Speakers ar requersted to leave any written statements and/or comments with the Clerk to the oard. PLEASE PRIM LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ~ ~AM~s $I~K~'1a C~i-~'~>: AGENCY: l~lruL ~~~7EaC f'j~kVl~~thl. !~`~A`l,iN~~ ADDRESS: I_.~_1 -~ ~~ Erik" Svc ~ ~+-~ Vb 2 40 ~ (~ - u ~ 1 PHONE: ~S~o~ 3uS - February 19, 2002 Mr. S. James Sikkema Blue Ridge Behavioral Health Care 301 Elm Avenue, SW Roanoke, VA 24016 Dear Mr. Sikkema: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director BLUE RIDGE INDEPENDE 540 942 9505 02/22/02 02:54pm P. 001 POSt-IL°' F8X IVOtB AGEN6'yA I`T'EM NO. ._ . IOKE, ~/1RC INIA ~.-~.~ ~ ~.-~.~.~-...~.c RIEt~U SST __.~XJ~C PUBLIC HEARING ORDINANCE CITIZEN COMMEPltS ~J BJ EGT: rZ'e~~ue~~t ~i ~ r~a ~ $o~ci~ aid _r'~uos~aac ,Se~tuice~g~eaced would like the Chairman ofi the Board of Supervisors to recognize me during the meeting on the above matter so that E may commeni_ INHEIV CALLED TD THE LECTERN, /WILL GIVE' MY NAME AND ADDRESS FOR THE RECORD. ! AGREE T'O A~S,IDE BY THE GU'1,1)EL~',II~~ES LISTED BELOW ~ Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce fihe rule unless instructed by the majority of the Board to do otherwise. ~ The speaker will be limited to a presentation of hislher request. Questions of clarification may be entertained by the Chairman. ~ Al] comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. ~ Speakers are requested to leave any written stafiements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OIR FAX TO THE CLERK TO Tf~IE BOARD NAME: ~a ~~. ~ --~~ c..~`R ~.~,K.[ ~ KH iZN ~y AGENCY: ~3f.~"~ ~1~GL 1l~~~.~'i:, ti~~:~~ ~#1~` 1~C~ C'.L~ 1 CR. ADDRESS: # ~~ C ~ t'~ tc.,. ' I ~L L i ~ ~ ~ ~ 1~1 fzD . ~ ~' , Cam:. ~ e ~ t~; ~ K ~._ ~ y- a f ~, PHONE:~~ ~ a ,~ ~i a _ ~ c~ ~ I r' ~v February 19, 2002 Ms. Karen Michalski Blue Ridge Independent Living Center 1502D Williamson Road, NE Roanoke, VA 24012 Dear Ms. Michalski: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director From: John E Whitfield (540) 433-2202 To: Brenda Holton Date'. 2/25/2002 Tlme: 9:29:02 AM Page 2 of 2 r ~ AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST 7 XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~e~uaat ~ ~rpt~a ~ra~~acia8 ct~cd ~ur~,a~c Sau~i~c~R~~ssied i would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL GIVF MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO ABIDE 8Y THE GUIDELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of hislher request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers. and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE 60ARD NAME: John E. Whitfield, Executive Director AGENCY: Blue Ridge Legal Services, Inc. ADDRESS: P.O. Box 551, Harrisonburg, VA 22803 PHQNE: (540} 433-1830 • , .~„ February 19, 2002 Mr. John Whitfield Blue Ridge Legal Services, Inc. 204 N. High Street PO Box 551 Harrisonburg, VA 22803 Dear Mr. Whitfield: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director MAR-01-2002 10 49 BRADLEY FREE CLINIC 540320220 P.02 r• -' ' fl AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST S XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: a~d'~a~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that 1 may comment. WHEN CALLED TO THE LECTERN, I 'W/LL GIVE MY NAIVrE A>fND ADDRESS FOR THE RECORD. 1 AGREE' TO ABIDE BY THE GUIDELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. ~ Ali comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at a!i times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR PAX TO THE CLERK TO Ti~IE 84ARD' ~~d ~e.~ f-1i NAME: ~_ ~ ~ AGENCY: ~ ~ ` ~~ AbDRESS: /~~o ~ ~~`~~ C ,~. ~~~~d/L TOTAL P. 02 February 19, 2002 Ms. Estelle Avner Bradley Free Clinic 1240 Third Street, SW Roanoke, VA 24016 Dear Ms. Avner: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director FEB-20-2002 01 01 FROM CAMP VIRGINIA JAYCEE INC TO 15407722193 P.01 AGBNDA ITEM NO. COUN7`Y OI" ROANOKI~, VIRGINIA APPEARANCE REQl1EST `~ XX PUBLIC HEARING ORDINANCE CiTiZEN COMMENTS SUBJECT: _ ~ lat ~rucdd Soeiae a~ca~ ~u~rraee S~viu r'~Re+ccie_a_ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN C~4LLED TO THE LECTER'N!, 1 WILL GIVE MY NAIt~fE A~fVD ~tIDDRESS FQR THE RECORt~. 1 /~iGREE TQ ABIDE BY THE GUIDELINES LISTED BELOW- 0 Each speaker will be given three minutes to comment whether s aking as an individual or representative. The Chairman will enforce the rui nless instructed by the majority of the Board to do otherwise. ~ • The speaker will be limited to a presentation of his/her r~eq~fest. Questions of clarification may be entertained by the Chairman. V • Alf comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at a{I times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. iPLBASE PRINT LEGIBLY AND MAIL OR FAX TO "E'HE CLERK TO THE BOARD NAME: ~/l i l l~/"~ D~l `~50~1 ~.. ------~ AGENCY: ~ /I~ i~ ~~~~ ~e_~-- ~ ~~~ ~ f~i ~ I~~', a~~ ADDRESS: ~- ~ - ~ ~~-- ~~ ~ / PHONE: ~~ ~~~ 6 T ~.~. ~`. l '~Z~ TOTAL P.01 February 19, 2002 Mr. William Robertson Camp Virginia Jaycee, Inc. 2494 Camp Jaycee Road PO Box 648 Blue Ridge, VA 24064 Dear Mr. Robertson: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 02/~~92 FRI 11:31 FAX 540 857 6999 CHIP X001 AGBNDA ITEM NO.~ COUNTY OF ROANOKE, VIRGINIA APPEARANCE RE4UEST ~° XX PUBLIC HEARING .-ORDINANCECITIZEN COMMENTS SUBJECT: ~ cedt_~ ~ ~acta~ aad `~uona.~ Service 1'~ 1 would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that 1 may comment. WHEN CALLED TO THE LECTERN, 1 WILL GIVE MY NAME AND AppRESS FOR THE RECORD. l AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of hislher request. Questions of clarification may be entertained by the Chairman. 0 All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PR[NT LEC3ISLY ANQ MAIL OR FAX TO THE CLEI~tK TO THE BOARD NAME: i ~ Ln AGENCY: ADDRESS: ~ p~-~ J PHONE: } ..~ February 19, 2002 Ms. Robin Haldiman Child Health Investment Partnership (CHIP) 402 Luck Avenue Roanoke, VA 24016 Dear Ms. Haldiman: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director Mar 04 Oz 09:59a 5407676033 p•1 .~ COUNTY OF ROAN APPEARANCE XX PUBLIC HEARING ORDINANCE ~-UBJECT: CITIZEN COMMENTS t would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that 1 may comment. WHEN CALLED TO THE LECTERN, 1 Wlt1 GIVE MY NAME AND ISTEDESS FOR THE RECORD. J AGREE TO ABIDE BY THE GUIDELINES L BELOW: @~ Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of hislher request. Questions of clarification may be entertained by the Chairman. All comments must be directed to the Board. ~ Both speakers and the audience will exercise courtesy at all times. Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOAli;ID NAME: ._ ~~~~~k ~o~jer~ AGENCY: Gon ~ l', ct j~esoi vt ~or~ C~' ~}P~r ADDRESS: ~ ~ ~ gox ~ ~ ~~ ~ ca r~oke , v~ Zy ~o~°" t I ~' S / AGENDA ITEM NO.~ VIRGINIA ;QUEST ~~~ PHONE: Syo 3`t Z -2°tO3 ~. February 19, 2002 Ms. Christine Poulson Conflict Resolution Center, Inc. PO Box 1185 Roanoke, VA 24006 Dear Ms. Poulson: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director F)3-21-2002 10 41 COUNCIL OF COMM. SERVICES 1 540 982 2935 P.01 AGENDA ITEM fVO. COI~NTY OF ROANOKE, VIRGINIA ~~ APPEARANCE REQUEST ~ ~ XX PUSLIC HEARING ORDINANCE ~CITfZEN COMMENTS St~BJf:CT: ~'~ ,at ~,~~~a~ a~d'~u+,ra•~c Sarvice ,~g~,a I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED To Tf~fE LECTERN, I IIVILL GIVE MY NAME AND ADDRESS FOR tHE RECORD. !AGREE TD ABIDE BY THE CtIIDELIIVES LISTED sELOw: Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to:the Board. PLEASE Pf~INT LEGIBLY AND MAIL OR FAX TO TIME CLERK TO THE BOARD NAME: C~t,nn Kes-f-~ ~.f ~ C:~) U P.a./~ `~ F S f UrW~~ AGENCY: C..i ~ C-~CSYYII!'1'~ f~~l ~ ~L~,l"V i C,2. ~ -- ~~ ADDRESS: ~ ~ V~~C GJ ~$ ~~ I'~~f Ce.r ~v a~a~ PHONE; ~~~-~ v 13 l x ~ (Q I TOTAL P. 01 i February 19, 2002 Ms. Pamela Kestner-Chappelear Council of Community Services-Info and Referral Center PO Box 598 Roanoke, VA 24004 Dear Ms. Kestner-Chappelear: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director AGENDA ITEM NO. COUNTY OF ROANOKE, VIRQINIA APPEARANCE REQUEST ~ ~3~ XX PUBLIC HEARING -ORDINANCE -CITIZEN COMMENTS S~JBJECT: ~~uea~t ~ ~ .5oetal and ~uoxar Sehvfee ~ge.~ued would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 W/LL GIVE MY NAME AND aDDRESS FOR THE RECORD. t aGREE TO ABIDE BY THE Gu~DEL~NES LASTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ~Q/~.D~ ,/ AGENCY: ~T(SIT I ~i """"'~ U ,r AppRESS: PHONE: TO ~ 02Id ~SHO d~I01~'02t 2989 X58 ObS %~'3 i0 ~ 5i ZOOZ/OZ/ZO a February 19, 2002 Ms. Carol Key Court Appointed Special Advocate (CASA) 315 West Church Avenue PO Box 35 Roanoke, VA 24002 Dear Ms. Key: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 1F,~B-21-2002 13 ~ 53 P.01 AGENDA ITEM NO._ COUNTY OF ROANOKE, VIRGINIA /~ APPEARANCE REQUEST TXX PUBLIC HEARING ~ORD[NANCE CITIZEN COMMENTS SUBJECT: reset ,~ Soc~d and ~s~orca~c 5e~tt~iCG ~q~rcr~• I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that l may comment. WI~IEN CALLED TO THE LECTER/V, 1 WILL G1VE MY NAME AIYD ~IDORESS FOR ,~HE RECORD. / AGIytEE TO ArBIQE BY THE G~IIDELINE$ LISTED BELOW: • ,Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. G2uestions of clarification may be entertained by the Chairman. • AI{ comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • .Speakers are requested to leave any written statements and/or comments with the Clerk to the Board... PLEASE PRINT l,EG1BLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: -~o~h n ~~n c~a.r v ~ s AGENCY; F~ ~ ~ V ~'~h vic.~, o ~' ~aas,r~ o~ ~, ~a.((c ADDRESS: ~ ~ • SAX GoC~00 ~oa.no~e ,Z~{o~ 7 PHONE: 5C~3r 53 j TOTAL P.01 +..,, February 19, 2002 Mr. John Pendarvis Family Service of the Roanoke Valley PO Box 6600 Roanoke, VA 24017 Dear Mr. Pendarvis: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 02/20/;002 WED 16:57 FAX 540 581 0629 GOODWILL INDLiSTRIES ~ 002 AGENDA ITEM NO. COUIMTY C)~ i~OANGKE, ~l'Ii~GIN1A ~s APPEA6tANCE R.~~',U~~T XX PUBLIC tIEAItING OgtDINANCE CITIZEN COMMENTS S U B.If ECT: aid ~u~xa~ Seuslce 1~C~eotcied 1 would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL GIVE ;i~1Y NAME AND ADDRESS FOR THE RECORD. I AGREE TO ASIDE BY TI~PE d3UIDELINES LISTED IBEl,OVI/: 0 Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ The speaker will be limited to a presentation of hislher request. Questions of clarification may be entertained by the Chairman. 0 Afl comments must be directed to the Board. ~ Both speakers and the audience will exercise courtesy at all times. ~ Speakers are requested to leave any written statements and/or comments with fihe Clerk to the Board. PLEASE PE~INT LEGIBLY AND M,A,IL pR FAX TO THE CLERK TO THE BOARD NAME: a el' ~~ e~~ cC.~ AGENCY: ~.us`~rc~ ~' ADDRESS: ~ dS ~ } ~o ~- ~~ ~ ~ ~~~ `~ 3 ~ ~ ~' e PHONE: /- ~~ ~, February 19, 2002 Mr. Roger Matthews Goodwill Industries of the Valleys 3361 Melrose Avenue, N.W. Roanoke, VA 24017 Dear Mr. Matthews: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director ~• LVA Roanoke Valley Fax~540-265-4814 COUNTY Off' ROANO APPEARANCE XX PUBLIC HEARING ORDINANCE Feb 21 '02 1~~51 P. 02/02 / AGENDA ITEM NO._ VIRGINIA auESr '~ CITIZEN COMMENTS SUBJECT: ~~~°'i__~___e ~ Sa ct•~'r~uNCac S~vlee rf•e~r~lea I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL LIVE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO ABIDE BY 7''ME Gt!!DL'L/NES LISTED ~rFCOw: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule un{ess instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be enfiertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: AGENC' 1 ~. ADDRESS' Sid o~ ~(~ ~ I Q,~/1,S~1r1 rr~~d ~ ~'~~ ~o~ u~n~ PHONE: ~Io"J -~ ~~~ February 19, 2002 Ms. Nancy Chapin Literacy Volunteers of America-Roanoke Valley 5002 Williamson Road, NW Roanoke, VA 24012 Dear Ms. Chapin: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director FEB-20-2002 16 06 LOA AAA f AGENDA ITEM NO. COUNTY O~ ROANOMCE, VIRGINIA APPEARANCE REQUEST ~ ~ XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: .~e~ueat ,.~~ai ,#`.u~rda ~Gcoo~c Soeia~ a~cd '~uo~ca.~ Sor~ee rfc~e~cled would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED 7'O TIME LECTERN, I W1LL G1VE MY NAME AND ADDRESS FOR THE RECORD. t AGREE TO ABIDE BY THE GUIDELINES LISTED BELOUy/: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority ofi the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEG113LY AND MAIL OR FAX TO THE CLERK TO TFiE BOARD NAME: '~ VS tr~J I~l, w~ ~ ~~r~-S AGENCY: - G~~e~ v~ +~ i V'-'Vhi I~~s - 'if'd~ ~'• ~~l ~5~: (~ Zd'~ ~o~u'" I G~ ~Y _ (~ di,~ ~~~e Z: ~ld~~ ADDRESS. ~^^(~ ~V~ PHONE:~~I y~l ~ 1 1 540 981 1487 P.01i01 TOTAL P.01 .~- February 19, 2002 Ms. Susan Williams LOA Area Agency on Aging 706 Campbell Avenue PO Box 14205 Roanoke, VA 24038 Dear Ms. Williams: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director ! -~ AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST ~ S XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~e~~ue~t,~vn ,~sc~sdd ,~to~s .Social aad i~icHSa~t Seu~ice r~~acied ---t~--~~ ~. would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL G/VE MY NAME AND ADDRESS FOR THE RECORD. 1 AGREE TO AB/DE BY THE GUIDELINES L/STED BELOW: Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. i All comments must be directed to the Board. Both speakers and the audience will exercise courtesy at all times. ~ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: DiaY1~ AGENCY:~q~ {'IP~~ l~S~U4~-OYl ~T" t~iDq~DI~~ YOB (~~y / ,/ ADDRESS: ~-I~ S. ~e"~P~Ir'1 SfiYP~, SUIt~ M~1~ Roan~k~, Y~ ~~1~ PHONE:~~-D~ 3~'- U~3 . ~ ~- February 19, 2002 Ms. Diane Kelly Mental Health Association 411 South Jefferson Street, SW Suite M-1 Roanoke, VA 24011 Dear Ms. Kelly: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 02!20102 09:34 FAX 5~l0 342 454J NCCJ RNIiE VAT S '~JO1 -. ~ I (i ~ i I AGENDA ITEIYI NO. i '~ COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQrJEST ~q . XX PUBL C HEARING ORDINANCE CITIZEN COMMENTS r~ c SUBJECT: ecial cr~cd s~u~xaK I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matker so that !may comment. WHEN CALLED T4 THE LECTERN, 1 WILL GIVE MY NAME AND ADD1?ESS FOR THE RECORD. 1 AGREE TO ABIDE BY THE GU/DL~L/IVES LISTED It BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board, • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the E3oard. ~~ PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ,~ l ~ ~G ~ ' ' __,~ArriGl// .. AGENCY: C ~ l~ ~l~"~i can ~ ~ ~0 n ~- '~ov CCU w~ r~ G+r n ~~ `~ "~Sr~ ~c ._ ~ ADDRESS: 03 Jae-~-~~~rso r, S~_ fro( -~1 r. !?(~, ~v x ~~ Z~ 1 /~k~ yA Zyoo PHONE: Sao --3~/2~~~y~ 342 ~b~l1;n @~ccj-d~ February 19, 2002 Mr. Kirk Ballin National Conference for Community and Justice PO Box 1323 Roanoke, VA 24007 Dear Mr. Ballin: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director PRESBYTERIAN COMMUNITY C 5403423568 P. 01 AC3ENDA 17"ElVI NO. COUNTY OF ROANOKE, VIRGINIA A~PEARANC~ REQUEST .ZO X1C PUBLIC HEARING ORDINANCE CITIZEN COMMENTS- SUt~~ECT: .~e~~uea~ ~rd4 ~ 5acia.~ acd~u"cai Sarc~ce ~ge~tcsP,d `--~.~- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. -~'HEN CALLED TO THE LECTERN, 1 W1LL. GIVE MY NAME ANQ ADDRESS ~t')R THE RECORD. I AGREE T'O ABIDE BY THE GUIDELINES LISTED 1E3EL4lN: 4 Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Ghairman will enforce the rule unless instructed by the majority ofi the Board to do otherwise, ® The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. Q All comments must be directed to the Board. 0 Both speakers and the audience will exercise courtesy at all times. © Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRIN'Y' LEGIBLY AND MAIL OR FAX TO THE CLARK TO THE BOARD NAME: _ ~~ S~o~bur-9 ~y.- AGENCY: ~~~~ ADDRESS: ~~~ ~vl~ ~ Z~Q13 PHONE:_ FEB-26-?002 09;48 AM 540 3440308 P. 02 k, k _. ' ~ ~ ~ ~ •.,~. ii.. IIIIILi S ~ ^ ~ L1L I t t ai L . 7 A4ENDA ITEM NO. COUNTY OF RQANOK~, VIRGINIA APPEARANCE R~QlJEST .2 -2 _PUBLIC HEARING ORDINANCE ~CItIZEN Cd1AMENT$ SUBJECT: ~~'at ~ee~,~reMC Soul erg ~a«~caeu SaroKec r~urelia would like the Chairman of the Board vF Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLlD YO THRo LECTERN, / WItL GIVE MY NAME AIYD iiADDRESS FOR THE RECORD. I AGRES' TO ABIDE BY THE DiUlDI':L.INES LISTED BELOW: • Each speaker will be given three minutes to comment whether speakir~ as an individual or representative. The Chairman will enforce the rule unless instructed by the maJorlty of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • Ail comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEAIIE PRINT LECi1BI.Y AIVD MAIL OR FAX TO THE CLERK TO TAME BOARD NAME: ~' AGENCY: ~1 ~r~,n ~ 1Z~ ~ Q-~- i ~ e S S~x't ApDRESS: $oL~_ l Llxvm~p~~ ~ ~~1P ~ ~~ PHONE: ~ ~ S -- $ S ~ t~ February 19, 2002 Ms. Debbie Denison Roanoke Area Ministries 824 Campbell Avenue, SW - Room 5 Roanoke, VA 24016 Dear Ms. Denison: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST .2 / XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~e~~ ,~i ~ ~noHS ,~acia~ aid ~ic~racc ,S~ice r~~,se ~cie¢ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WREN CALLED TO THE LECTERN, 1 WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO AB/DE BY THE GUIDELINES LISTED 1~ELOW: ® Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ® The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. ~ All comments must be directed to the Board. ~ Both speakers and the audience will exercise courtesy at all times. ® Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL AR FAX TO THE CLERK TO THE BOARD ~I r 1 NAME: Je-tr'1c~ L~' ~ ~ ,~irC~C`><-~'L ut ~v~' (o~M~G1T AGENCY: ~~ V~'_d1~ ~l~.t ~ (~ ~'C,h~t,~ ~CZ~'~>~ ~C~ ~l~ ~ . ADDRESS: ~a~0 I ~)TGt-G'1C~Gi1 C:(.U'~ , Std ~ I `~~t,~'4')`~~, ~ ~~ ~C/~ PHONE: ~~'~ - ~~3`-S February 19, 2002 Ms. Shannon Brabham Prevent Child Abuse 3201 Brandon Avenue, S.W. Suite 1 Roanoke, VA 24018 Dear Ms. Brabham: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director MAF-06-02 08:11 AM RVIHN r ~t 5403435068 P. 02 A~3ENDA ITEM NO.~ COUNTY OF ROANOKE, VIRGINIA APPEARANCE RE~lUE8T 23 ~_PUBLIC HEARING -ORDINANCECITIZEN COMML'NTS SUBJECT: ' 1 would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL GIVE MY NAME AND ADDRESS FOR 7'NE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. • Afl comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAII» OR FAX TO THE CLERK TO THE BOARD NAME; ~ GNnJ~ NOct-u~ ~ AGENCY: ~oANO(ch vAc.c,~,~( 1Nrr~-~ ~ r~{ /,IOS~I 77ac.! T ~ N~Twvn-(~ AQI~RESS: (p~f ~` ~. FA t f~-Wf~~! V i t.:w f'~a ~ ~ 4~A~olc~, urn a,~o1 Y PHQNE ~.~. S' ^ l a l `~ February 19, 2002 Mr. Darren Gunter Roanoke Valley Interfaith Hospitality Network 1970 Roanoke Boulevard VA Medical Center, Building 17-A Salem, VA 24153 Dear Mr. Gunter: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director ` AGENDA ITEM NO. ~ °z.~ ~~ a ~ COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST ,2.3~ XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~e~~~ ,~i ,~;c~d~ ~S .Saclae aid ~ic~sa~ ,Se~zuic~ ~~se~rcie~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL G/VE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED DELOW: ® Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. 0 The speaker will be limited to a presentation of his/her request. Questions of clarification may be entertained by the Chairman. ~ All comments must be directed to the Board. ® Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: __~~ c..f~q ~. ~ ~Gx-/1 dJ ~/" AGENCY: ~-~~ ~ fie. ~.--EJU ~~'c~ ~ovcC ~Q.n~' ~~ ADDRESS: ~°©`~/ 7 ~r~~ lC~. ~.G~.~,-" PHONE: 08!03,~~002 ?2:59 1 PAGE 01/01 COUNTY OF ROANOKE, VIRGINIq STEM No. APPEARANCE REQUEST zy XX PUBL[C NEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~'e~t !.~ /,....~. i _~_ c+__,_a _ ,..,, _ _ would (ike the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that (may comment. WHEN CALLED TO THE LECTL~RN, 1 WILL GIVE MY NAME.4ND ADDRESS FOR T151,E RECORD. 1 AGREE TO AB/DL~ BY THE G~JIDELINES LISTED BELOW: ~ Each speaker wil( be given three minutes to comment whether speaking as an individual or representative. The Chairman wil( enforce the rule unless instructed by the majority of the Board to do otherwise. ~ The speaker will be limited to a presentation of h(s/her request, Questions of clarification may be en' ~ - • All comments must be • Both speakers and the ~ Speakers are requeste Clerk to the Board. h c e,ci. //~.c ~ ~q y ____._~ ~ rid ~ 6 G ~-, ~e. r- dy ~ Lip ~ ~~rg e~ ~ y. ~ n~Q ,~y times. for comments with the PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK Tty THE ._ BOARD NAME: AGENCY; ADbRESS: 7Z r ~~a,-/ r ~ ~~ PHpNE:~~,~" ~~, i February 19, 2002 Major Earl Fitzgerald Salvation Army 724 Dale Avenue, S.E. PO Box 1631 Roanoke, VA 24008 Dear Major Fitzgerald: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director Fe11~,20 02 02:11p Smith Mtn. Lake 4H Center 540-721-2766 .- p.l f AGENDA ITEIIM NO._ COU~V"~Y OF ROANOKE, VIRGINIA APPEARANCE REQUEST -2 XX PUBLIC NEARING ORDINANCE ~., ,,._,..,.,CITIZEN COMMENTS SUBJECT: ~ ~• ~ ~ ~- .SociaB aad ~u~xa~ S~ce r~ f would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WhfEN CALLED TO THE LECTERNS !WILL GI YE MY NAME AND ADDRESS FOR THE RECORD. t AGREE TO ABIDE BY THE GUIDELINES LIS7"ED BELOW: • Each speaker will he given three miniitPS to rnmmPnt whathPr Speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her request. Questions of clarification may be cntcrtaincd by the Chairman. 0 All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the 13aard. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ~~~,~ ~uiZi2r~~1 AGENCY: ~r+~+`~ ~'"Toyti~~/ ~~~ ~-t~ C'~yr~rL ADbRESS: "?7 S l-~Z~.~Tac~ ~o~ LJ,Rrr. V~ T PHONE: SyD~72~ -2`~5`i rvx~ Zb3 February 19, 2002 Mr. David Murray Smith Mountain Lake 4H Camp 775 Hermitage Road Wirtz, VA 24184 Dear Mr. Murray: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 02i27i2062 0:58 2ND HARVEST FOOD BANK a 7722©89 hJO.609 D01 AGENDA ITEM NO. COUNTY OF ROANOKE, 'IirIRCINrA APPEARANCE REQUEST' -z ~ XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS S V BJ E CT: ~e~u~at' ,~c ,l~tarda Sow( a~d"~it~~ne ~ewlre r~ge~elao~ would like the Chairman of the 13aard of Supervisors to recognize me during the meeting on the above matter so That I may comment. WHE'IV CALLED 7r0 THE LECTERN, 1 WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. 1 AGREE TO ABIDE BY THE GiVIDEL,INES LISTED BELOW: Each speaker will be given three minutes to cornrnent whether speaking as an individual ar representative. The Ghairrnan will enforce the rule unless instructed by the majority of the Board to do otherwise, ~ The speaker will be limited to a presentation of hislher request. Questions of clarification may be entertained by the Chairman, All comments must be directed to the Board 1 Both speakers and the audience will exercise courtesy at all times, 1 Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. PLEASE PRIN LECIBL AND MAIL OR RAX TO THE CLERK TO TIME BOARD ,____~ NAME' ~~'I ~• ~+ ' r V ~/ /1..~ ~ r AGEN s ~`rv ~.~11C /~ PHONE; ~• 1 r ! s February 19, 2002 Ms. Pamela Irvine Southwestern Virginia Second Harvest Food Bank PO Box 10743 Roanoke, VA 24022 Dear Ms. Irvine: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director ~-~ AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA APPEARANCE REQUEST ~- ~ XX PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~e~~cea~t ~.~~~.~~ ~°uae a.~d ~fu`~ca~oc Saruice ~ t would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. , • The speaker will be limited to a presentation~of hislher request. Questions of clarification may be entertained by the Chairman. 0 All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements andlor comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: ~t~-'''` t~.' ~r~l,~-'~ AGENCY : ~ • 1 ~ c~.~ ~~' i n 5 ~ -- G ~n ~~~ ~~~~ ~P ~~-- 2 ~ 1o~c~ -I~t~_ cSY1: ~; ~} ~ ~- ~^~ r~r~T' ~~~~11 ~--` ~`} C~r ADDRESS: ~ !I~ ~t ~Z4~ ~ f PHONE: ~~ -3~5-(0~ I ~ x'~, ~ ~ ev ~ ~=1~~ ~= 3 4- ~- ~ ~ z3 _... T'd EZ99-b~E[ObSI lI~ d80=G0 ZO SO JeW February 19, 2002 Mr. Theodore Edlich TAP PO Box 2868 Roanoke, VA 24001 Dear Mr. Edlich: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director February 19, 2002 Mr. Theodore Edlich TAP-Transitional Living Center PO Box 2868 Roanoke, VA 24001 Dear Mr. Edlich: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director 02/25,!2002 08:12 15403444695 TRUST PAGE 01 ~ ic_ ~_ r, '~ ~+1~~ ~~ ~ • ~+~ ~ cam, '~~ o AGENDA ITEM NO. COUNTY OF ROANOKE, VIRGINIA O APPEARANCE REQUEST -2 g ~_PUBLIC HEARING -ORDINANCE _CI712EN COMMENTS SUBJECTa ~ ~,(a~~~ar~.a Lna~c Social acd ;~~u,~cc#~c Sa~u~cc ~¢i~q. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAIVE AIYD ADDRESS FOR ~'"HE RECORD. I AGREE TO ABIDE BY THE ~3~-IDELINES LISTED • Each speaker will be given three minutes to comment whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Bvard to do ofiherwise. • The speaker will be limited to a presentation of his/her request. Questions of Glari~c2~tion may be entertained by the Chairman. • All comments must be directed to the Board. • Both speakers and the audience will exercise courtesy at all times, • Speakers are requested to leave any w~tten statements and/or comments with the Clerk to the Board. PLEASE PRINT LEGIBLY AND MAIL OR FAX TO THE CLERK TO THE BOARD NAME: _~b1 ~.~. C~~--t--e`i AGENCY: "C"'~~.s`T~ ADDRESS: ~. cL1 ~ ~ +4~ , S ~, ,, ,'~oQt,..g1~ V ~4 2-~f t> t(o PHONE: 3~4~~C~~ February 19, 2002 Ms. Colleen Carrell TRUST 404 Elm Avenue, SW Roanoke, VA 24016 Dear Ms. Carrell: The Roanoke County Board of Supervisors will conduct a budget work session on March 12, 2002 beginning at 7:00 PM to hear presentations and requests from human and social service agencies seeking contributions from the County for fiscal year 2002-2003. We have made several changes this year that will hopefully make it easier for agencies to make their presentations. On March 12 only human and social service agencies will make their requests. Cultural and tourism agency requests will be presented at a separate meeting. It will not be necessary to come to the Administration Center to sign up in advance on the day of the meeting. We have enclosed an appearance request form which you may return by mail to Brenda Holton in the Board of Supervisors Office, or by fax to 772-2193, so we are aware that your agency wishes to make a presentation. Agencies who have submitted appearance request forms will be called to make their requests in alphabetical order. The work session will be held in the Board of Supervisors meeting room on the first floor of the Roanoke County Administration Center located at 5204 Bernard Drive. Each agency will be allowed a three minute presentation, including distribution of any handouts. If you have any questions, please call me (772-2021) or Brenda Holton (772-2005). Sincerely, W. Brent Robertson Budget Director of aoaruob~ 5 /~ ;I A 'A Z (.~ a C~:a~xxY~ ~a~ ~~xxY~.~..~ 1838 ~ - Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District March 13, 2002 Mr. Michael S. McGuire P. 0. Box 21 Salem, VA 24153 Dear Mr. McGuire: Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the March 12, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retireme t and continued success in the future. Sincerely, 1~,, ~ ~~ Tom, ~r~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos@co.roanoke.va.us O~ POANp,~F ~ r z ' c9i az Cn~~~~ ~a~ ~~x~~a.~~ leas Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District March 13, 2002 Mr. Lewis W. Crossgrove 131 Dark Run Road Ellison, VA 24087 Dear Mr. Crossgrove: Richard C. Flora Hollins Magisterial District H. Odetl "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the March 12, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Danial Morris, Director, Finance OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos@co.roanoke.va.us o~ POANp~~ ' T ti h 9 z ' c> 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District March 13, 2002 Mr. James A. Shelton 2990 Union Church Road Thaxton, VA 24174 Dear Mr. Shelton: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the March 12, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, © ~~~~~7~ ~~~/~~~~~ ~~~~~~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Gerald Sgroi, Director, Human Resources Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos C~3 co. roanoke.va. us O~ AOANpf.~ ti '<A '?~ 2`` ~ 2 °v a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD Email: mallen®co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 March 13, 2002 Mr. Roger Laplace 3788 Harborwood Road Salem, VA 24153 Dear Mr. Laplace: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Blue Ridge Behavioral Healthcare Board of Directors. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, March 12, 2002, the Board of Supervisors voted unanimously to re-appoint you to another three-year term on the Blue Ridge Community Services Board of Directors. Your term will expire on December 31, 2004. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Mr. S. James Sikkema, Executive Director Blue Ridge Behavioral Healthcare Board of Directors C~~~n~~ ~~ ~~~tz~.o~e ___- Mary Allen ~" ~:'? Page 1 From: Betty Graham ~!J ~_ ~~ _ ~~ ~, To: Mary Allen Date: 2/5/02 2:42PM Subject: Re: ? I mentioned the three o'clock session when I spoke with Patsy and she said "oh great." Three o'clock is good for us if acceptable with you and yours! Thanks Mary. ~-o-- ~ _.__ Mary AlIE3~ -'° "-s.~Stokes Page 1 From: Betty Graham To: Mary Allen Date: 2/5/02 1:48PM Subject: Mrs. Stokes I just spoke with Mrs. Stokes' daughter. She said the February 26th meeting will be great, she will see that her Mom is here. Mrs. Stokes is doing well, she had a minor set-back with the terrible respiratory infection that is going around. I am sorry we do not have a copy of the resolutions, just always viewed the ones that are presented by the Board. Mrs. Stokes was appointed on July 31, 1992 to serve the unexpired term of Leonard Pick rather than Webb Johnson as I had mentioned earlier and has been reappointed each three years since that time of appointment. Term began: July 31, 1992 and will end February 28, 2002. She has served as Secretary of the Board and Vice-Chairman during this time. We are so tightly controlled by State Board of Elections policy and legislative actions it is not possible to do innovative changes, etc. during the time one serves on the Board. She has certainly served well, but it would not be possible to name any changes, etc. that have taken place during her tenure. Thank you so much for making this presentation possible. We will be happy to absorb any costs related to this presentation. Betty Mary AIIER~ -'RP: resolution Request Page 1 ------- From: Mary Allen To: Betty Graham Subject: Re: Resoiution Request No problem. We can do it on Feb. 26. I will need some info from you on Ms. Stokes....how long she has served, Anything special she did while serving, etc. If you still have the other resos that would help. Will you take care of inviting her for Feb. 26 meeting? »> Betty Graham 02/05/02 10:44AM »> Hi Mary! Would the Board of Supervisors consider a Resolution of Appreciation for Mrs. Stokes? They were so gracious and did so for Webb Johnson and Armand Sanderson when they retired from the Roanoke County Electoral Board. She was appointed to fill Webb's unexpired term on July 31, 1992 and will serve until February 28, 2002. She is being replaced according to state code which states that two of the three members must be party of the serving Governor of the Commonwealth. Her term ends this month, therefore she is the member not to be reappointed. Thanks. Mary Alleri - Ike: ?" Page 1 From: Betty Graham To: Mary Allen Date: 2/5/02 2:42PM Subject: Re: ? I mentioned the three o'clock session when I spoke with Patsy and she said "oh great." Three o'clock is good for us if acceptable with you and yours! Thanks Mary. Mary AIIerY- ~oubie check From: Betty Graham To: Mary Allen Date: 2/5/02 2:47PM Subject: Double check Page 1 Mary, I want to be certain all is correct for the Resolution. I checked the files and on July 31, 1992 Mrs. Stokes was appointed to fill the unexpired term of LEONARD PICK. Thanks. --_ _- --- Mary Allen - Re: Resolution -Elizabeth Stokes Page 1 From: Mary Allen To: Betty Graham Subject: Re: Resolution -Elizabeth Stokes Sorry - I had several emails from concerning the resolution but couldn't find the one that stated that she replaced Leonard Pick. Hope I didn't mistakenly delete it. Anyway, Elizabeth will be here on Tuesday, Feb. 26 at 3 p.m. and will get her reso and that's what is important. »> Betty Graham 02/19/02 08:22AM »> Mary, I am surprised that you did not receive the a-mail I sent you that very day of your inquiry. It appeared in my sent list, that was several weeks ago. I am so sorry. It was a long one, regarding the fact that her daughter will see that she is here on the 26th. She replaced Leonard Pick in an order signed by the judges on July 31, 1992. Her term ends on February 28, 2002. Please do not think I am one who disregards e-mails, I wish you had asked me sooner. I have been on vacation, my goodness, that was sent on the day of your e-mail inquiring. Thanks, Betty Betty Graham -Mrs. Stokes Page 1 From: Betty Graham To: Mary Allen Date: 2/5/02 1:48PM Subject: Mrs. Stokes I just spoke with Mrs. Stokes' daughter. She said the February 26th meeting will be great, she will see that her Mom is here. Mrs. Stokes is doing well, she had a minor set-back with the terrible respiratory infection that is going around. I am sorry we do not have a copy of the resolutions, just always viewed the ones that are presented by the Board. Mrs. Stokes was appointed on July 31, 1992 to serve the unexpired term of Leonard Pick rather than Webb Johnson as I had mentioned earlier and has been reappointed each three years since that time of appointment. Term began: July 31, 1992 and will end February 28, 2002. She has served as Secretary of the Board and Vice-Chairman during this time. We are so tightly controlled by State Board of Elections policy and legislative actions it is not possible to do innovative changes, etc. during the time one serves on the Board. She has certainly served well, but it would not be possible to name any changes, etc. that have taken place during her tenure. Thank you so much for making this presentation possible. We will be happy to absorb any costs related to this presentation. Betty Betty Graham - ? From: Betty Graham To: Mary Allen Date: 2/5/02 1:49PM Subject: ? Page 1 Will this presentation be done at the 3:00 p.m. session? Thanks. Betty Graham - Re: ? From: Betty Graham To: Mary Allen Date: 2/5/02 2:42PM Subject: Re: ? Page 1 I mentioned the three o'clock session when I spoke with Patsy and she said "oh great." Three o'clock is good for us if acceptable with you and yours! Thanks Mary. !Betty Graham -Double check From: Betty Graham To: Mary Allen Date: 2/5/02 2:47PM Subject: Double check Page 1 Mary, I want to be certain all is correct for the Resolution. I checked the files and on July 31, 1992 Mrs. Stokes was appointed to fill the unexpired term of LEONARD PICK. Thanks. ~I ~~ ~/ ~y f/ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 21, 1999 RESOLUTION 122199-5 AUTHORIZING AND APPROVING THE FILING OF A REQUEST SEEKING RELIEF FROM THE PRECLEARANCE PROVISIONS OF THE VOTING RIGHTS ACT WHEREAS, the Voting Rights Act was enacted by Congress in 1965 to rid the Nation of racial discrimination in the voting process, and Section 5 of this Act requires covered jurisdictions to submit any voting change for approval either to the Department of Justice or to a special court in Washington, D.C.; and, WHEREAS, Congress amended this Actin 1982 to allowjurisdictions to seek relief from the preclearance provisions in order to provide incentives to state and local governments to bring about racial equality of opportunity in the political process; and, WHEREAS, the criteria for relief from the preclearance provisions are linked to the actual record of compliance with the Voting Rights Act within the County over the past 10 years, and that Roanoke County has complied with all of the procedural and substantive requirements of the Act; and, WHEREAS, relief from the preclearance provisions will result in significant cost savings through elimination of administrative costs and burdens associated with preclearance submissions for each and every voting change. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That the County Attorney with the assistance of outside counsel and the Registrar are hereby authorized to take such actions as may be necessary to seek relief 1 from the preclearance provisions of the Voting Rights Act, and that such actions are hereby approved. 2. That this resolution shall be effective from and after the date of its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane St. John, Registrar I hereby certify that the foregoing is a true and correct copy of Resolution 122199-5 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, December 21, 1999. Brenda J. Holt ,Deputy Clerk Roanoke County Board of Supervisors 2 OF AOANpf.~ ti A Z Z ~ a 1838 C~~~n#~ of ~Z~~x~uC~.e BOARD OF ELECTIONS D. DIANE ST. JOHN GENERAL REGISTRAR Mary, I have concerns about your e-mail on the 5th of Feb. I enclosed copies of all that were sent at just about the same time on that day. Thought if you speak with Nicole regards the problem, this may be of help. ELECTORAL BOARD WARREN B. CAMPBELL CHAIRMAN RONKEITH ADKINS VICE-CHAIRMAN ELIZABETH STOKES SECRETARY The major change that took place during Mrs. Stokes' tenure was the "Bail Out" from the Department of Justice which has saved the County, Paul Mahoney and staff and this office many hours of work. I do not know if you want to include this since the resolution will be read and some citizens may become alarmed about this departure. As you remember, numerous meetings were held and public hearings as well in this regard. No one in any area of the County expressed any opposition. If you choose to include this the "Bail Out" was finalized during her term. In 1992 Roanoke County had 41,000 registered voters and in February of 2002 we have 58,000. Thank you again, please call if I may be of assistance. P.O. BOX 20884 • ROANOKE, VIRGINIA 24018-0089 • PHONE (540) 772-7500 • FAX (540) 772-2115 A 1.Resolution of Appreciation to Armand Lee Sanderson for his Service on the Roanoke County Electoral Board. R-32294-1 Chairman Eddy presented Mr. Sanderson with a framed resolution. Supervisor Kohinke moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None RESOLUTION 32294-1 OF APPRECIATION TO ARMAND LEE SANDERSON FOR HIS SERVICE ON THE ROANOKE COUNTY ELECTORAL BOARD WHEREAS, Armand Lee Sanderson has served on the Roanoke County Electoral Board for twelve years, having been appointed on March 1, 1982, and is now retiring from that Board; and WHEREAS, during his time on the Electoral Board, Mr. Sanderson served as the Chairman from June, 1984 until April 1993; and WHEREAS, Mr. Sanderson has also been active in a variety of community affairs, and is a former member of the Vinton Town Council, Past President of the Roanoke Optimist Club and Past President of the Vinton Dogwood Festival; and WHEREAS, through his activities and years of service to the community, Mr. Sanderson has demonstrated his dedication and commitment to Roanoke County and to the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deep appreciation to ARMAND LEE SANDERSON for his service on the Roanoke County Electoral Board and for his commitment to the people of Roanoke County; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes for Mr. Sanderson on the occasion of his retirement from the Electoral Board. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy NAYS: None 1. Resolution of Appreciation to Wilton B. "Webb" Johnson for his volunteer services to the County of Roanoke upon his retirement from the Electoral Board. R-022498-1 Mr. Johnson was present to accept the resolution. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 022498-1 OF APPRECIATION TO WILTON B. " WEBB" JOHNSON FOR HIS SERVICE TO ROANOKE COUNTY AS A MEMBER OF THE ELECTORAL BOARD AND OTHER ROANOKE COUNTY COMMITTEES WHEREAS, in November 1989, Wilton B. "Webb" Johnson was appointed to the Roanoke County Electoral Board by the judges of the 23rd Judicial Circuit, and elected as vice chairman of the Board; and WHEREAS, Mr. Johnson was appointed to fulfill the unexpired term of his wife, May Winn Johnson who had passed away; and WHEREAS, during Mr. Johnson's tenure on the Electoral Board, the number of registered voters in Roanoke County increased by 8,000; the Central Absentee Precinct was established; and the "Motor Voter" law was implemented by the Commonwealth of Virginia; and WHEREAS, in addition to his service on the Electoral Board, Mr. Johnson also served on the League of Older Americans Advisory Council, being first appointed in 1986; and WHEREAS, Mr. Johnson continues to serve the citizens of Roanoke County through his appointment on January 27, 1998, to the Roanoke County Commission for Senior and Challenged Citizens; and WHEREAS, through his leadership and involvement in volunteer activities in Roanoke County, Mr. Johnson has enhanced the quality of life for it's citizens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all of the citizens of Roanoke County, does hereby extend sincere appreciation to WILTON B. "WEBB" JOHNSON, for his service to Roanoke County as a member of the Electoral Board until February 28, 1998, and for his active participation on other committees, commissions and boards; and FURTHER, the Board wishes Mr. Johnson an active, productive future, and expresses its pleasure that he will continue his outstanding volunteer contributions to the citizens of the County through his recent appointment to the Commission for Senior and Challenged Citizens. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None (Insert at end of paragraph 3) Mr. Crossgrove has maintained an exemplary attendance record, while employed at the County of Roanoke, and proven to be extremely dependable and conscientious. ?~~~ ~w~ ~. Brenda Holton - Re: Retiree Resolutions Page 1 From: Sheila Obenchain To: Brenda Holton Date: 2/14/02 8:26AM Subject: Re: Retiree Resolutions Lewis was a Meter Reader for Utility Billing and his name should probably be listed as Lewis W. Crossgrove. Jim Shelton was a Sergeant for the Sheriffs Office and his name, James A. Shelton. Mike McGuire was a Lieutenant for the Police Department and his name, Michael S. McGuire. Thanks, Sheila »> Brenda Holton 02/13/02 03:31 PM »> Sheila, thanks for the retiree resolutions forms received today for Mike McGuire, Jim Shelton and Lewis Crossgrove. Is this how they want their name put on the resolution or do you have their full names? Also, it would be helpful if you could put the department name with their current position. Most of them I can tell but I couldn't find Lewis Crossgrove in the phone book. I think it is Utility Billing? Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholtonC~co.roanoke.va.us r'~_ INTER MEMO ROANOKE COUNTY BOARD OF SUPERVISORS O F F I C E CLERK' S OFFICE TO: Danial Morris FROM: Brenda J. Holton, Deputy Clerk ~, t~ DATE: February 19, 2002 SUBJECT: RETIREMENT RESOLUTION - LEWIS W. CROSSGROVE The Human Resources Department has notified us that Lewis W. Crossgrove, Utility Billing, retired on February 1, 2002 after fourteen years and two months of service. Mr. Crossgrove has indicated that he would like his resolution mailed to him. I have prepared a draft resolution but would like your help in making it more personal. Would you please: 1. Review and make any suggestions or corrections you deem appropriate. 2. Provide additional information for the third or (if necessary) a fourth paragraph to make the resolution more personal and meaningful. (a) include any awards; outstanding achievements; special projects; department, organization and/or community involvement; and any other information, such as outstanding attendance record; or being extremely dependable and responsible. 3. Please return the revised resolution to the Clerk's Office as soon as possible so that it can be approved on the Board's Consent Agenda. Thanks for your help and if you have any questions, please let me know. Attachments 1 ~ •. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LEWIS W. CROSSGROVE, UTILITY BILLING, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Lewis W. Crossgrove was first employed by Roanoke County on November 16, 1987 on a part-time basis and March 21, 1988 on a full-time basis as a Meter Reader in the Utility Billing Department; and WHEREAS, Mr. Crossgrove retired from Roanoke County on February 1, 2002, as a Meter Reader after fourteen years and two months of service; and WHEREAS, Mr. Crossgrove, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LEWIS W. CROSSGROVE for over fourteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 ~ ~ '. . CC7UNTY U,E ROAJVOKE Retirement Resolution dorm -t=~.~; ~ (To be completed at the exit interview session with the retiring employee) Name of Employee: L-ei~;~ Cf~S~~ro~le, Dates of Employment:. ,r I a~Ie~ +b 31ad)g~f.~},~,~_ 31 ~1~~ }o t _~lf 31,,,~,b~ 2 ru ~ ~ Current Position: ~~ ~ ~,P,,,`., ~ ~ ~~ ~ ~ ~ ` ~~ ~ ` ~ ~ i ~ c Retirement Date: oti ~ r ~ r~. ~ ` '~ Length of Service: '~ , ~`,n,,~„~..~~~,,P 1~ ~~.5 )~~G^~~ ~ ~) ~ ,{~ rr~t Previous Positions Held: _ L.~,~,6.r- Other Information: -------~ ~t Board Meeting dates during retirement month: Plans to attend board meeting on date. ~~ Would like to attend a board meeting at a later date. ~~ Date requested is: ___ ~_ Does not plan to attend a board meeting. Please mail resolution. cL ~ ~~o .r. n _ --~ l ( b-~- Human Resources Signature ~ ~-~ mate Brenda Holton - Re: Retirement Resolution- Mike McGuire Page 1 From: Brenda Holton To: Ray Lavinder Date: 3/1 /02 10:22AM Subject: Re: Retirement Resolution- Mike McGuire Ray, thanks a lot for the information. It is plenty to make a good resolution for him. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Ray Lavinder 03/01 /02 10:16AM »> Lt. McGuire was assigned to the DEA Task Force in the 1980s and working with the City of Roanoke was able to establish the Task Force concept that exists today. Lt. McGurire managed the Criminal Investigations Division of the Police Department for the last five years and was instrumental in developing that unit into an efficient well managed division of the Police Department. Lt Mcguire had a number of skills not related to police work and assisted the police department greatly in the construction of the new firing range. Lt McGuire did most of the electrical wiring at the range and used his construction skills to aid in the timely completion of the range. w 4 INTER MEMO ROANOKE COUNTY BOARD OF SUPERVISORS O F F I C E CLERK'S OFFICE TO: Ray Lavinder FROM: Brenda J. Holton, Deputy Clerk ~ l~ DATE: February 19, 2002 SUBJECT: RETIREMENT RESOLUTION -MICHAEL S. MCGUIRE The Human Resources Department has notified us that Michael S. McGuire, Police Department, retired on February 1, 2002 after twenty-five years of service. Mr. McGuire has indicated that he would like his resolution mailed to him. I have prepared a draft resolution but would like your help in making it more personal. Would you please: 1. Review and make any suggestions or corrections you deem appropriate. 2. Provide additional information for the third or (if necessary) a fourth paragraph to make the resolution more personal and meaningful. (a) include anyawards; outstanding achievements; special projects; department, organization and/or community involvement; and any other information, such as outstanding attendance record; or being extremely dependable and responsible. 3. Please return the revised resolution to the Clerk's Office as soon as possible so that it can be approved on the Board's Consent Agenda. Thanks for your help and if you have any questions, please let me know. Attachments r 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MICHAEL S. MCGUIRE, POLICE DEPARTMENT, AFTER TWENTY- FIVE YEARS OF SERVICE WHEREAS, Michael S. McGuire was first employed by Roanoke County on February 1, 1977, as a Sergeant in the Sheriff's Office; and also served as a Criminal Investigator, Uniform Police Officer and Corrections Officer, in the Police Department; and WHEREAS, Mr. McGuire retired from Roanoke County on February 1, 2002, as a Police Lieutenant after twenty-five years of service; and WHEREAS, Mr. McGuire, through his employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MICHAEL S. MCGUIRE for twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 R . COUNTY (~F ROAIVOKE . Retirern~nt Resolution Form ~~" ~ 3 (To be completed at the exit interview session with the retiring employee) fVame of Employee: ~', l~e m~~~~~ Dates of Employment: ~~~-~ .fit, r~ ~ 1 ~,~ Current Position: ~c~\~~ ~ ~a Pc ,, ~e--, [~-~ Retirement Date: ~ I r 1 c5`~ length of Service: o~ ~ ~ a Pn f Previous Positions Held: ~-~rQ~,r-~~ C '~` ~ rY~ ~ n o~ J ~ ~~C' Ste`- of t ~CX ~1'~ ~h 1 ~ ~ C.. Q_ ~ / ~ T' ~-~Y` Other Information: 1'". ~ , Board Meeting dates during retirement month: Plans to attend board meeting on 1 . ~~-l~3 date. Would like to attend a board meeting at a later date. Date requested is: t/ Does not plan to attend a board meeting. Please mail resolution. or?.n-, ~ ~cz ~ a o i-lumen Resources Signature pate ~ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JAMES A. SHELTON, SHERIFF'S OFFICE, AFTER TWENTY-ONE YEARS OF SERVICE WHEREAS, James A. Shelton was first employed by Roanoke County on July 1, 1980, as a Deputy Sheriff; and also served as Deputy Sheriff Corporal; and WHEREAS, Mr. Shelton retired from Roanoke County on February 1, 2002, as a Deputy Sheriff -Sergeant, after twenty-one years and six months of service; and WHEREAS, Mr. Shelton, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JAMES A. SHELTON for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, ~~ restful, and productive retirement. ~--- r ~.~~ ~l ~'~ `~~ ,~ 1 ,. INTER MEMO ROANOKE COUNTY BOARD OF SUPERVISORS O F F I C E CLERK' S OFFICE TO: Gerald Holt FROM: Brenda J. Holton, Deputy Clerk ~Q~~ DATE: February 19, 2002 SUBJECT: RETIREMENT RESOLUTION -JAMES A. SHELTON The Human Resources Department has notified us that James A. Shelton, Sheriff's Office, retired on February 1, 2002 after twenty-one years and six months of service. Mr. Shelton has indicated that he would like his resolution mailed to him. I have prepared a draft resolution but would like your help in making it more personal. Would you please: 7. Review and make any suggestions or corrections you deem appropriate. 2. Provide additional information for the third or (if necessary) a fourth paragraph to make the resolution more personal and meaningful. (a) include anyawards; outstanding achievements; special projects; department, organization and/or community involvement; and any other information, such as outstanding attendance record; or being extremely dependable and responsible. 3. Please return the revised resolution to the Clerk's Office as soon as possible so that it can be approved on the Board's Consent Agenda. Thanks for your help and if you have any questions, please let me know. Attachments 1 b ~"9 p~/Cp®~lJ ~-q~'~~~p®~y~ ROB A~t~AOrryKE py~ . ~~Lii 4blil~il~ 6\G~.S~{~6.~~G4..4~~ ~®i01a ...' [ f.~ ,. (To be completed at the exit interview session with the retiring employee) tJ N~ime of Employee: ~~ ~ ~ ~ r^~ ®ates of Employment: ~~~, ~ t l~ ~ ~~ Current Position: _~, ~r m ~ ~},., ~,~~ ~ ~j.,G~~C~~r'~ ~.~~ Retirement L7ate: ~~_ Length of Service: - ~~ - ~.,~~~5 ~~ Previous Positions Held: _~~n ~~.- ~`~ } , ~~ r-- Other Information: Board Meeting dates during retirement month: ~_ flans to attend board meeting on . ~ ~-~ ~ r date. VVouid lii.e to attend a board meeting at a later date. date requested IS: ~` ___~.______._.~,._.___,_-~- _~ --IK/_____ Does not plan to atfiend a board meeting. F'(ease mail resoEutian. Human Resources Signature r~a1eT~-'-`t-- - --