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HomeMy WebLinkAbout3/26/2002 - RegularO~ ROANp,~.~ L ~. A Z ~ a~ ~:, 1838 ~~~~~ C~.~ix~#g ~~ ~.~~xx~~~~ WORKING DOCUMENT - SUBJECT TO REI/ISI ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MARCH 26, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) Roll Call ALL PRESENT AT 3:05 P.M. 2. Invocation: Reverend Everett Kier Salem Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH (1) ADDED BRIEFING ON RESULTS OF FIRE OPERATIONS AND (2) MOVED ITEM E-4 (COLONIAL AVENUE) TO EVENING SESSION AS ITEM T. PMM ADVISED THAT PETITIONER FOR ITEM U-3 WAS REQUESTING A CONTINUANCE. PASTOR WARD FROM FELLOWSHIP BAPTIST CHURCH WAS PRESENT AND ASKED FOR THE CONTINUANCE. THERE WAS NO OBJECTION AND THE ITEM WAS CONTINUED UNTIL 4/23/02. ® Recycled Paper PMM ADDED ITEM E-0. APPROVAL OF RESOLUTION RATIFYING AND CONFIRMING LOCAL EMERGENCY C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS Recognition of Battalion Chief Steve Poff for receiving Firefighter of the Year Award from the Knights of Columbus. STEVE POFF PRESENT TO ACCEPT CHIEF BURCH PRESENT 2. Presentation of Roanoke County Service Award for ten years of service to Supervisor Minnix. CHAIR PRESENTED AWARD TO SUPERVISOR MINNIX WITH THANKS D. BRIEFINGS Briefing on fire operations concerning brush and tire fire on Starlight Lane. PRESENTED BY ECH. CHIEF BURCH. CHIEF BURCH THANKED AND INTRODUCED CHRIS WAGNER -EPA ON-SCENE COORDINATOR BOB KELLY - EPA ON-SCENE COORDINATOR BRETT BURDICK -VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT ROBERT CROUCH -DEPARTMENT OF PUBLIC SAFETY -DEPUTY SECRETARY RICK WEEKS - DEQ, REGIONAL DIRECTOR DR. MOLLY O'DELL -PUBLIC HEALTH DIRECTOR CHRIS THOMSEN -VIRGINIA DIVISION OF FORESTRY -RESOURCE FORESTER CHUCK HUTSELL -VIRGINIA DIVISION OF FORESTRY -REGIONAL FORESTER E NEW BUSINESS 0. Resolution ratifying the declaration of a state of local emergency, ratifying the request to the Governor to declare a state of emergency, and requesting support and assistance from the U. S. Environmental Protection Agency. R-032602-1 JBC MOTION TO ADOPT RESO 2 URC 1. Approval of New Federal Fee Structure for Medicare for ambulance transport. (Richard Burch, Fire & Rescue Chief) R-032602- 2 HOM MOTION TO ADOPT RESO URC 2. Request to adopt the following tax rates for calendar year 2002: (Brent Robertson, Budget Director) HCN MOVED TO DELAY ACTION ON SETTING ALL THREE TAX RATES AND BRING BACK AT EVENING SESSION URC a. Real Estate tax rate of $1.12 per $100 assessed valuation APPROVED DURING THE EVENING SESSION 0-032602-3 HOM MOTION TO ADOPT ORDER AYES: RCF, JPM, HOM, JBC NAYS: HCN b. Personal Property tax rate of $3.50 per $100 assessed valuation APPROVED DURING THE EVENING SESSION 0-032602-4 RCF MOTION TO ADOPT ORDER URC c. Machinery and Tools tax rates of $3.00 per $100 assessed valuation APPROVED DURING THE EVENING SESSION 0-032602-5 JPM MOTION TO ADOPT ORDER 3 URC 3. Request to adopt a prioritized list of Primary and Interstate projects to be presented at the pre-allocation public hearing for the Virginia Department of Transportation Development Plan for Fiscal Years 2002-2008. (Arnold Covey, Community Development Director) R-032602-6 HCN MOTION TO ADOPT RESO WITH CHANGE IN PARAGRAPH #5 FROM 311 CATAWBA TO ROUTE 460 EAST AND WITH DELETION OF ANY FUNDS FOR I-73 URC HCN MOTION TO APPROVE RESO WITH INCLUSION OF PLAN FOR I-73 AYES: RCF, JPM, HOM, JBC NAYS: HCN 4. Request to lift the 90-day moratorium on Colonial Avenue Project, listed as Priority #3, in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2002-2008. (Arnold Covey, Community Development Director) POSTPONED TO EVENING SESSION AFTER PUBLIC HEARINGS F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. JPM MOTION TO APPROVE 1ST READING 2ND READINGS AND PUBLIC HEARINGS - 423/02 URC 1. First reading of ordinance to rezone two parcels of .797 and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for a Motel/Motor Lodge located on 8008 Plantation Road and 7929 4 Carvin Street, respectively, Hollins Magisterial District, upon the petition of Hollins Hospitality. 2. First reading of ordinance to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07 acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District, upon the petition of Ralph T. Henry. 3. First reading of ordinance to obtain a Special Use Permit to operate a religious assembly on 1.5.652 acres located on Red Lane Extension on Interstate 81, Catawba Magisterial District, upon the petition of Fellowship Community Church. G. FIRST READING OF ORDINANCES NONE H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS NONE 1. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 2. Grievance Panel 3. Parks and Recreation Advisory Commission 4. Roanoke County Public Safety Volunteer Benefits Board of Trustees 5. Roanoke Valley Greenway Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION 5 IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-032602-7 JPM MOTION TO APPROVE CONSENT AGENDA URC 1. Approval of Minutes -January 22, 2002 and February 12, 2002 2. Confirmation of Committee appointments to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. A-032602-7.a 3. Acceptance of $3,748 grant from the Virginia Department of Health, Office of EMS to support Fire & Rescue Automatic External Defibrillator (AED) Program. A-032602-7.b 4. Resolutions of appreciation upon the retirements of: a. Marvin L. Loyd, Sheriff's Office, after twenty-five years of service R-032602-7.c b. Along H. Shelton, Sheriff's Office, after fourteen years of service R-032602-7.d 5. Approval of settlement agreement with American Management Technologies, Inc. A-032602-7.e 6. Request to accept donations of sewer easements -the Orchards Sewer Line Extension Project, Hollins Magisterial District. A-032602-7.f 6 7. Donation of a drainage easement from Fralin & Waldron, Inc. on Lots 11 and 12, Section 4, Brookfield Subdivision, Vinton Magisterial District. A-032602-7.g K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS ANDY LUCAS 6564 WOODBROOK DR. ASKED WHY THE COUNTY DID NOT ACCEPT OFFER 8 MONTHS AGO FROM COMPANY IN CALIF OFFERING TO REMOVE THE TIRES AT NO COST TO THE COUNTY. ECH ADVISED THAT THE COUNTY HAS RECEIVED MANY PROPOSALS OVER THE YEARS BUT UPON FURTHER REVIEW OF THESE PROPOSALS ALL HAVE INVOLVED CONSIDERABLE COSTS N. REPORTS HCN MOTION TO RECEIVE AND FILE - URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -February 2002 6. Statement of Expenditures and Estimated and Actual revenues for the month ended February 28, 2002. 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 28, 2002. 7 8. Proclamation signed by the Chairman. 9. Report from Roanoke Valley-Alleghany Regional Commission 10. Report from VDOT of changes to the Secondary Road System in February, 2002 O. CLOSED MEETING pursuant to Code of Virginia 2-2-3711 A (7) consultation with legal counsel and briefings regarding the Regional Sewage Treatment Plant contract. AT4:20 P.M., JBC MOTION TO GO INTO CLOSED MEETING URC CLOSED MEETING HELD FROM 4:30 P.M. UNTIL 5:30 P.M. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) X5:00 P.M.~ Budget Work Session with Schools SCHOOL BOARD CALLED TO ORDER AT 5:30 P.M. ALL PRESENT TIME: 5:30 P.M. UNTIL 6:45 P.M. PRESENTED BY BRENT ROBERTSON DIANE HYATT AND PENNY HODGE CONSENSUS OF BOS AND SCHOOL BOARD WAS REACHED ON: $1,656,149 WILL BE TRANSFERRED TO SCHOOLS AVERAGE 2.5% EMPLOYEE SALARY RAISE FOR COUNTY AND SCHOOL WITH DETAILS TO BE WORKED OUT AND NO EMPLOYEES TO BE NEGATIVELY AFFECTED EMPLOYEES ASSUME SHARE OF HEALTH INSURANCE COSTS CHANGE IN TRIGON INSURANCE PLAN WILL GO TO BOS FOR APPROVAL 4/9 AND SCHOOL BOARD ON 4/11 BECAUSE OF INCREASE IN OUT OF POCKET LIMITS IN HEALTH INSURANCE STAFF WAS DIRECTED TO CONSIDER PLAN FOR EMPLOYEES TO CASH IN ACCUMULATED SICK LEAVE AS WELL AS OTHER ALTERNATIVES EVENING SESSION Q. CERTIFICATION RESOLUTION 8 R-032602-8 AT 7:00 P.M. JBC MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION CHAIR INTRODUCED MEMBERS OF BOY SCOUT TROOP 216 AND SCOUT MASTER BRUCE HANCOCK R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution of Congratulations to Justin London for an outstanding football season and being named to All-State First Teams, Group AA. R-032602- 9 HCN MOTION TO ADOPT RESO URC JUSTIN LONDON. PARENTS. COACH HICKAM. ASSISTANT PRINCIPAL. ALL PRESENT S. REQUESTS FOR FUNDING TO BE INCLUDED IN THE FISCAL YEAR 2002-2003 BUDGET 1. Presentation of funding requests from Cultural, Tourism and other agencies. 22 AGENCIES SPOKE REQUESTING FUNDS FROM 2002-2003 BUDGET T. PUBLIC HEARINGS NONE U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing and approving execution of a lease agreement with Cisco Systems, Inc. for office space in the County-owned Salem Bank and Trust Building at 220 East Main Street, Salem. (Anne Marie Green, General Services Director) 0-032602-10 JPM MOTION TO ADOPT ORD URC 9 2. Second reading of an ordinance authorizing lease of real estate for a parking lot at the Roanoke County Courthouse and Jail. (Anne Marie Green, General Services Director) 0-032602-11 JPM MOTION TO ADOPT ORD AYES: RCF, JPM. HOM, JBC NAYS: HCN 3. Second reading of ordinance to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a religious assembly and daycare located on 5022 Hollins Road, Hollins Magisterial District, upon the petition of Fellowship Baptist Church. (Janet Scheid, Chief Planner) POSTPONED AT REQUEST OF PETITIONER UNTIL 4/23/02 AT 7 P.M. 4. Second reading of ordinance to obtain a Special Use Permit for a private kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District, upon the petition of Jerry and Donna Green. (Janet Scheid, Chief Planner) 0-032602-12 RCF MOTION TO ADOPT ORD URC U1. NEW BUSINESS 1. Request to lift the 90-day moratorium on Colonial Avenue Project, listed as Priority #3, in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2002-2008. (Arnold Covey, Community Development Director) POSTPONED TO EVENING SESSION AFTER PUBLIC HEARINGS THREE CITIZENS SPOKE HOM MOVED ALTERNATE #3 -IMPOSE ONE YEAR STUDY PERIOD FOR CAA, VDOT AND COUNTY STAFF TO RESOLVE TRAFFIC AND ROW ISSUES WITH ANY ADDITIONAL FUNDING FOR PRELIMINARY 10 ENGINEERING ONLY UNTIL AGREEMENT REACHED ON HOW THE ROAD WILL BE DESIGNED A-032602-13 HCN SUBSTITUTE MOTION TO DELAY PROJECT FOR SIXTY DAYS AND THAT A REPORT BE BROUGHT BACK AND IF NO PROGRESS MADE GRANT ANOTHER THIRTY DAYS. AND AFTER THAT TIME BOARD WILL TAKE ACTION AYES: RCF. JPM, HCN, JBC NAYS: HOM TAX RATES WERE APPROVED AT THIS POINT V. CITIZEN COMMENTS AND COMMUNICATIONS JAMES GARRIS. 3108-D HONEYWOOD LANE. ADVISED THAT HE IS STILL CONCERNED ABOUT THE ROAD CONDITIONS ON ROUTE 419 AND 220S CORRIDORS AND COUNTY CONNECTING ROAD AND ASKED THAT A GOVERNMENT AND CITIZEN GROUP BE FORMED TO CONSIDER SOLUTION FOR PROBLEMS W. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: Requested that staff bring back a report on the estimate of impact on revenue of having first $100,000 of BPOL free from tax. Supervisor Minnix: Suggested that Chair send letter or Board send resolution of appreciation to Governor Warner for quick response to recent crisis. Also thanked all citizens affected by smoke and fire and advised that most had been very supportive. Thanked staff and all other agencies for their assistance. Supervisor Church: (1) Advised that he thought it very appropriate to thank the Governor and asked PMM to put something together and see if can get Governor to come to area and let him know we appreciate quick response Thank you to all staff and Board members. (2) Thanked Deputy Clerk for assistance during special circumstances and sent best wishes to Clerk X. ADJOURNMENT JBC ADJOURNED THE METING AT 9:45 P.M. 11 AN ,~, F a '-: 9 a 38 C~.aixxtt~ ~~ ~.~a~tz~~~t~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MARCH 26, 2002 ,~ff~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Everett Kier Salem Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Recognition of Battalion Chief Steve Poff for receiving Firefighter of the Year Award from the Knights of Columbus. D. BRIEFINGS E. NEW BUSINESS 1 ® Recyded Paper 1. Approval of New Federal Fee Structure for Medicare for ambulance transport. (Richard Burch, Fire & Rescue Chief) 2. Request to adopt the following tax rates for calendar year 2002: (Brent Robertson, Budget Director) a. Real Estate tax rate of $1.12 per $100 assessed valuation b. Personal Property tax rate of $3.50 per $100 assessed valuation c. Machinery and Tools tax rates of $3.00 per $100 assessed valuation 3. Request to adopt a prioritized list of Primary and Interstate projects to be presented at the pre-allocation public hearing for the Virginia Department of Transportation Development Plan for Fiscal Years 2002-2008. (Arnold Covey, Community Development Director) 4. Request to lift the 90-day moratorium on Colonial Avenue Project, listed as Priority #3, in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2002-2008. (Arnold Covey, Community Development Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone two parcels of .797 and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for a Motel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street, respectively, Hollins Magisterial District, upon the petition of Hollins Hospitality. 2. First reading of ordinance to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07 acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District, upon the petition of Ralph T. Henry. 2 3. First reading of ordinance to obtain a Special Use Permit to operate a religious assembly on 15.652 acres located on Red Lane Extension on Interstate 81, Catawba Magisterial District, upon the petition of Fellowship Community Church. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 2. Grievance Panel 3. Parks and Recreation Advisory Commission 4. Roanoke County Public Safety Volunteer Benefits Board of Trustees 5. Roanoke Valley Greenway Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -January 22, 2002 and February 12, 2002 2. Confirmation of Committee appointments to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. 3. Acceptance of $3,748 grant from the Virginia Department of Health, Office of EMS to support Fire & Rescue Automatic External Defibrillator (AED) Program. 4. Resolutions of appreciation upon the retirements of: 3 a. Marvin L. Loyd, Sheriff's Office, after twenty-five years of service b. Alona H. Shelton, Sheriff's Office, after fourteen years of service 5. Approval of settlement agreement with American Management Technologies, Inc. 6. Request to accept donations of sewer easements -the Orchards Sewer Line Extension Project, Hollins Magisterial District. 7. Donation of a drainage easement from Fralin & Waldron, Inc. on Lots 11 and 12, Section 4, Brookfield Subdivision, Vinton Magisterial District. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -February 2002 6. Statement of Expenditures and Estimated and Actual revenues for the month ended February 28, 2002. 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 28, 2002. 8. Proclamation signed by the Chairman. 9. Report from Roanoke Valley-Alleghany Regional Commission 4 10. Report from VDOT of changes to the Secondary Road System in February, 2002 O. CLOSED MEETING pursuant to Code of Virginia 2-2-3711 A (7) consultation with legal counsel and briefings regarding the Regional Sewage Treatment Plant contract. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) (5:00 P.M.~ 1. Budget Work Session with Schools EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution of Congratulations to Justin London for an outstanding football season and being named to All-State First Teams, Group AA. S. REQUESTS FOR FUNDING TO BE INCLUDED IN THE FISCAL YEAR 2002-2003 BUDGET 1. Presentation of funding requests from Cultural, Tourism and other agencies. T. PUBLIC HEARINGS U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing and approving execution of a lease agreement with Cisco Systems, Inc. for office space in the County-owned Salem Bank and Trust Building at 220 East Main Street, Salem. (Anne Marie Green, General Services Director) 2. Second reading of an ordinance authorizing lease of real estate for a parking lot at the Roanoke County Courthouse and Jail. (Anne Marie Green, General Services Director) 5 3. Second reading of ordinance to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a religious assembly and daycare located on 5022 Hollins Road, Hollins Magisterial District, upon the petition of Fellowship Baptist Church. (Janet Scheid, Senior Planner) 4. Second reading of ordinance to obtain a Special Use Permit for a private kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District, upon the petition of Jerry and Donna Green. (Janet Scheid, Senior Planner) V. CITIZEN COMMENTS AND COMMUNICATIONS W. REPORTS AND INQUIRIES OF BOARD MEMBERS X. ADJOURNMENT 6 ACTION NO. ITEM NUMBER: ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Presentation of the Knights of Columbus Firefighter of the Year award to Battalion Chief Steve Poff COUNTY ADMINISTRATOR S COMMENTS: SUMMARY OF INFORMATION: Battalion Chief Steve Poff was nominated for the Knights of Columbus Firefighter of the Year for 2002 and was awarded this honor on March 11, 2002. Steve joined Roanoke County Fire and Rescue Department in Apri11981 as a firefighter. In January 1986, he was promoted to the rank of Lieutenant. In July 1990, due to Steve's dedication and hard work, he was promoted to the rank of Captain and in the same year, he was promoted to his current rank of Battalion Chief. Battalion Chief Poff has dedicated his efforts for the betterment of the department and the citizens of Roanoke County, and to ensure the safety of the Fire and Rescue Department members through his diligent work on committees such as the State Fire Chiefs Association of Virginia Health and Safety Committee. Battalion Chief Poff was instrumental in the development of the Community Partnership Program for purchasing Thermal Imaging Cameras for our department. Steve has earned the admiration and respect of the people who work for him and with him. Roanoke County Fire and Rescue Department and the citizens of Roanoke County can be proud to have such a dedicated person responding to their needs. STAFF RECOMMENDATION: The staff recommends that the Board of Supervisors approve the presentation of the Knights of Columbus Firefighter of the Year Award to Battalion Chief Steve Poff. .~ Lr """ ` SUBMITTED BY: APPROVED: ~s~~~t-o/ / ~~ R. E. Burch, Jr. Elmer C. Hodge Chief of Fire and Rescue Department County Administrator ------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved ( ) Motion by Church Denied ( ) Flora Received ( ) McNamara Referred ( ) Minnix To ( ) Nickens cc: File 2 i J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-1 RATIFYING THE DECLARATION OF A STATE OF LOCAL EMERGENCY, RATIFYING -THE REQUEST TO THE GOVERNOR TO DECLARE A STATE OF EMERGENCY, AND REQUESTING SUPPORT AND ASSISTANCE FROM THE U. S. ENVIRONMENTAL PROTECTION AGENCY WHEREAS, Section 44-146.21(a) of the Code of Virginia provides that the Director of Emergency Management may declare the existence of a local emergency, subject to confirmation by the Board of Supervisors within 14 days of the declaration; and WHEREAS, Assistant County Administrator Dan O'Donnell declared a local emergency in Roanoke County due to the tire fire at the Keeling property on Saturday, March 23, 2002, at 5:30 p.m; and WHEREAS, the Chairman of the Board of Supervisors, Joseph B. "Butch" Church, on Sunday, March 24, 2002, requested the Governor of the Commonwealth of Virginia, Mark R. Warner, to declare a State of Emergency pursuant to Section 44-146.17 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County hereby ratifies and confirms the declaration of the existence of a local emergency due to the tire fire and brush wildfire at the Willie J. Keeling property. 2. That the Board of Supervisors of Roanoke County hereby ratifies and confirms the request by its Chairman to the Governor for a declaration of a State of Emergency. i t 3. That the Board of Supervisors of Roanoke County requests the support and assistance of the U. S. Environmental Protection Agency to respond to this emergency. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Q~'2~Qa ~ Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File The Honorable Mark R. Warner, Governor Roanoke Valley Delegation to the General Assembly Paul M. Mahoney, County Attorney Richard Burch, Chief, Fire & Rescue Dan O'Donnell, Assistant County Administrator Ray Lavinder, Chief of Police Skip Burkart, Commonwealth's Attorney I hereby certify that the foregoing is a true and correct copy of Resolution 032602-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 26, 2002. Brenda J. Holto ,Deputy Clerk Roanoke County Board of Supervisors 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 2s, 2002 RESOLUTION RATIFYING THE DECLARATION OF A STATE OF LOCAL EMERGENCY, RATIFYING THE REQUEST TO THE GOVERNOR TO DECLARE A STATE OF EMERGENCY, AND REQUESTING SUPPORT AND ASSISTANCE FROM THE U. S. ENVIRONMENTAL PROTECTION AGENCY WHEREAS, Section 44-146.21(a) of the Code of Virginia provides that the Director of Emergency Management may declare the existence of a local emergency, subject to confirmation by the Board of Supervisors within 14 days of the declaration; and WHEREAS, Assistant County Administrator Dan O'Donnell declared a local emergency in Roanoke County due to the tire fire at the Keeling property on Saturday, March 2:3, 2002, at 5:~0 p.m; and WHEREAS, the Chairman of the Board of Supervisors, Joseph B. "Butch" Church, on Sunday, March 24, 2002, requested the Governor of the Commonwealth of Virginia, Mark R. Warner, to declare a State of Emergency pursuant to Section 44-146.17 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of5upervisors ofRoanoke County, Virginia, as follows: That the Board of Supervisors of Roanoke County hereby ratifies and confirms the declaration of the existence of a local emergency due to the tire fire and brush wildfire at the Willie J. Keeling property. 2. That the Board of5upervisors of Roanoke County hereby ratifies and confirms the request by its Chairman to the Governor for a declaration of a State of Emergency. S. That the Board of Supervisors of Roanoke County requests the support and assistance of the U. S. Environmental Protection Agency to respond to this emergency. U:\W PDOCS\AGENDA\GENERAL\emergency.declaration.reso. wpd a ; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-2 ADOPTING A REVISED SCHEDULE OF AMBULANCE TRANSPORT FEES ANDPROVIDING FORAN EFFECTIVE DATE WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES ordinance as an addition to the Roanoke County Code on May 22, 2001 which establishes the legal structure for providing emergency medical transport services and accompanying fees as provided for by the Code of Virginia; and, WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2 ADMINISTRATION of the Roanoke County Code, provides that the Board of Supervisors, by resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue ;and, WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue, for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and, WHEREAS, the U.S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or categories of ambulance services which must be complied with to receive Medicare reimbursements. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: 1 Basic Life Support (BLS) Emergency $ 145.00 Basic Life Support (BLS) Non-Emergency $ 145.00 Advanced Life Support (ALS) Non-Emergency $200.00 Advanced Life Support (ALS) 1 Emergency $ 290.00 Advanced Life Support (ALS) 2 Emergency $ 290.00 Paramedic Intercept $ 290.00 Mileage: Five Dollars ($ 5.00) per loaded mile from the point of pick-up to the emergency room (ER), with a maximum charge of Seventy-five Dollars ($ 75.00) for transports originating in Roanoke County: For transports originating outside of Roanoke County, the mileage charge will be calculated from the Roanoke County line to the emergency room. Ambulance transport fees shall only be charged for the actual transport of an individual. 2. No recipient of ambulance service who cannot afford to pay the ambulance transport fees will be required to do so. 3. This Resolution shall be in full force and effect on and after April 1, 2002. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors 2 cc: File Richard Burch, Chief, Fire & Rescue Dan O'Donnell, Assistant County Administrator Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue ACTION NO. ITEM NUMBER E- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Adoption of a resolution establishing the new Federal Fee Structure for Medicare for ambulance transports COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of the proposed new fee structure. We have kept this revenue-neutral except for charges to other localities under the "intercept" category. In these instances, our staff (with higher certifications) meet units from other localities and accompany their staff to the hospitals. There are not a large number of these. The funds collected are very close to the projected amount for this year. For next year there is anticipated additional revenue to cover some overtime that will be required for additional hours at Mason Cove station. This is working well and we appreciate your support. BACKGROUND: Roanoke County implemented a Fee for Ambulance Transport Program in November of 2001 with the rates mirroring Roanoke City's current fee schedule. The program was designed to pay for fifteen (15) new Paramedic/Firefighter positions to implement Phase I I of the Fire and Rescue Department's Staffing Plan. Effective April 1, 2002, the Federal Government will implement a new National standardized payment system for Medicare. The new Federal Fee Structure requires ambulance providers to bill under the new program. If the new fee structure is adopted as recommended, it is projected that the County will realize a total of $441,300 in revenue for the current fiscal year, which will cover all expenditure needs for the additional personnel and related costs. (See attachment A) -~ SUMMARY OF INFORMATION Roanoke County will have to adopt the New Federal Fee Structure starting on April 1, 2002 in order to bill Medicare for ambulance transports. Currently, sixty-three percent (63%) of all revenue generated by the County from ambulance transport comes from Medicare. The New Federal Fee Structure establishes six (6) levels of service. The current fee structure, the proposed fee structure and the maximum allowable charges for Medicare under the new fee structure are shown on an attached table. (See attachment B ) FISCAL IMPACT: The total projected revenue for fiscal year 2002/2003 if the new proposed fee structure is adopted is $832,000. This is sufficient to cover the projected costs for the 15 additional Firefighter/Paramedics, and administrative costs for billing services (See attachment C). If Roanoke County chooses not to adopt the Federal Fee Structure for billing Medicare patients, the County can expect to see severe revenue shortfalls from the inability to collect from Medicare, which is currently 63% of our revenue. Therefore we would be unable to meet budget projections. With the exception of the additional category of Paramedic Intercept charges, which will be charged to non-county residents, the fee changes are revenue neutral and will not increase amounts currently billed to County residents. STAFF RECOMMENDATION: Staff recommends the approval of the Fee for Ambulance Transport Resolution that reflects the new Federal Fee Structure in order to provide for continued funding for the 15 Fire and Rescue personnel that were hired in Phase II of the Department's staffing plan and the continued appropriation of these funds to the Fire and Rescue Department's budget. Respectfully submitted, Daniel R. O'Donnell, Assistant County Administrator ~ic{iarcC~. ~urc~i,~r. Richard E. Burch, Jr. Chief Approved by, Elmer C. 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Q N ~ 0 .~ 0 . o O ~ C ro o o p o ~"_ O O O ~ 00 0 Q~ O (6 N ~ ~ ~ O ~ \~/ U ~ n ~ ~ Q - ~ -- o~ ~ o 4- ~ ~ ~ ~ ~ ~ ~ N ~ a~ ~ a a~ - ~ 1 ~ ~ ~' ~ ' ~ N o m ~ 0 o o U ~' ~ .~ o _ C .~ ~ L ~ ~ ,NI ~"~ A O v /~'~y( V ° N ~ ~ ~ ~ ~ _~ ~ Y N ~ m a~ D ~ ~ •~ ~ a~ 0 ~ a~ ~ m '~ cn ~ ~ ~ ~ pl 0 ~ ~ a in o a ~ 0' N LL j ~ U •o a ~ ~ ~ ~ .a ~ ~ ~ ~ ~ ~ o ___~ __ _ cn I- N U N N LL (^~6, W ^~ W a~i z a~ ~, .~ 0 c 0 0 c~ m 0 N c~ 0 a~ °- U N U . i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION ADOPTING A REVISED SCHEDULE OF AMBULANCE TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES ordinance as an addition to the Roanoke County Code on May 22, 2001 which establishes the legal structure for providing emergency medical transport services and accompanying fees as provided for by the Code of Virginia; and, WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2 ADMINISTRATION of the Roanoke County Code, provides that the Board of Supervisors, by resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue ;and, WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue, for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and, WHEREAS, the U.S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or categories of ambulance services which must be complied with to receive Medicare reimbursements. r . NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Basic Life Support (BLS) Emergency $ 145.00 Basic Life Support (BLS) Non-Emergency $ 145.00 Advanced Life Support (ALS) Non-Emergency $200.00 Advanced Life Support (ALS) 1 Emergency $ 290.00 Advanced Life Support (ALS) 2 Emergency $ 290.00 Paramedic Intercept $ 290.00 Mileage: Five Dollars ($ 5.00) per loaded mile from the point of pick-up to the emergency room (ER), with a maximum charge of Seventy-five Dollars ($ 75.00) for transports originating in Roanoke County: For transports originating outside of Roanoke County, the mileage charge will be calculated from the Roanoke County line to the emergency room. Ambulance transport fees shall only be charged for the actual transport of an individual. 2. No recipient of ambulance service who cannot afford to pay the ambulance transport fees will be required to do so. 3. This Resolution shall be in full force and effect on and after April 1, ~.,~ 2002. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER 032602-3 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of $1;12. per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1- 3201, 58.1-3506.A.8, and 58.1-3506.8 of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Minnix to adopt the order setting the real estate tax rate at $1.12, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: Supervisor Nickens A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance W. Brent Robertson, Director, Budget William E. Driver, Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Adoption of the Real Estate Tax Rate for the Calendar Year 2002. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Real Estate Tax Rate for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, was advertised on February 26 and March 5, 2002 at $1.12 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate was held on March 5, 2002. S'I AFF RECOMMENDATION: The proposed budget for fiscal year 2002-03 is predicated on the current Real Estate Tax Rate; therefore, staff recommends that the Real Estate Tax Rate again be established at the rate of $1.12 per one hundred dollars assessed valuation for the 2002 calendar year. Respectfully submitted, W. Brent Robertson Budget Director Approved by, 1~ Elmer C. Hodge County Administrator ACTION Approved O Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Church _ _ Flora _ _ McNamara _ _ _ Minnix _ _ _ Nickens ~,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMIl~]ISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of $1.12 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. U:\WPDOCS\AGENDA\GENERAL\TAX.RATE.RE.wpd AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of ~• 12 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. U:\WPDOCS\AGENDA\GENERAL\TAX.RATE.RE.wpd ~_ - ~'' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER 032602-4 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of X3.50_ per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in § 58.1- 3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set at fifty X50%~percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established 1 as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor Flora to adopt the order setting the personal property tax rate at $3.50, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance W. Brent Robertson, Director, Budget William E. Driver, Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 2 J ACTION NO. ITEM NUMBER ~} AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Adoption of the Personal Property Tax Rate for the Calendar Year 2002. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Personal Property Tax Rate fox the twelve-month period beginning January 1, 2002, and ending December 31, 2002, was advertised on February 26 and March 5, 2002 at $3.50 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rates was held on March 12, 2002. STAFF RECOMMENDATION: The proposed budget for fiscal year 2002-03 is predicated on the current Personal Property Tax Rate; therefore, staff recommends that the Personal Property Tax Rate again be established at the rate of $3.50 per one hundred dollars assessed valuation for the 2002 calendar year. Respectfully submitted, ~~ W. Brent Robertson Budget Director Apjp~rov~ed by, ~ f ~Q ~ Elmer C. Hodge County Administrator ACTION VOTE Approved O Motion by: No Yes Abs Denied () Church _ _ _ Received () Flora _ _ _ Referred () McNamara _ To () Minnix _ _ Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of 53.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1- 3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for thetwelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set at fift~(50%Zpercent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. U:\WPDOCS\AGENDA\GENERAL\TAXRATE.PP AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of ~3.5~0 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1- 3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set at fifty (50% percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. U:\WPDOCS\AGENDA\GENERAL\TAXRATE.PP .. ~ . . rr ;+ r .. t . `. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER 032602-5 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY -MACHINERY AND TOOLS -SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of 3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor McNamara to adopt the order setting the machinery and tools tax at $3.00, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors 1 'r ~ ~ , cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance W. Brent Robertson, Director, Budget William E. Driver, Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 2 ~y~ ACTION NO. ITEM NUMBER ~ ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Adoption of the Machinery and Tools Tax Rate for the Calendar Year 2002. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Machinery and Tools Tax Rate fox the twelve-month period beginning January 1, 2002, and ending December 31, 2002, was advertised on February 26, and March 5, 2002 at $3.00 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate was held on March 12, 2002. STAFF RECOMMENDATION: The proposed budget for fiscal year 2001-02 is predicated on the current Machinery and Tools Tax Rate; therefore, staff recommends that the Machinery and Tools Tax Rate be established at $3.00 per one hundred dollars assessed valuation for the 2002 calendar year. Respectfully submitted, W. Brent Robertson Budget Director Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied O Church - - _ Received () Flora - - - Referred () McNamara - - - To () Minnix - - - Nickens ,,,,~ , .. . r ~ . ~r ~ , c AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL PROPERTY -MACHINERY AND TOOLS -SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2001, and ending December 31, 2001, be, and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. U: \ W PDOCS\AGENDA\GENERAL\MACHINERY.TOOLS.TAX.2001.wpd AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDER SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL PROPERTY - MACffiNERY AND TOOLS -SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of $3:00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. U: \ WPDOCS\AGENDA\GENERAL\MACHINERY.TOOLS.TAX.2001.wpd ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 26, 2002. RESOLUTION 032602-6 REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2002-2008 PRIMARY AND INTERSTATE SIX YEAR IMPROVEMENT PLAN WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows; and 1. That the following projects identified as "Projects on Plan" are recommended to continue to receive funding for planning and construction Interstate 73 -Roanoke County continues to be very supportive of this project. In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Boards support for I-73. Interstate 81 - Roanoke County continues to support VDOT's proposed plan to widen I-81 from its present four lanes. We look forward to reviewing the prioritized segments of I-81 and want to continue to work with local VDOT staff to develop regional cooperation for storm water detention facilities and potential utility crossings. Route 11/460 (West Main Street) -Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service bringing it up to standards required for the expected growth. Route 221 (Bent Mountain Road) -Roanoke County is requesting continued allocation of funds for this road project. The residential development expected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Interstate 81 Acceleration Lane Extension - VDOT has allocated money to extend the acceleration lanes at Exits 132, 137, 140, 141 1 and 146. This improvement addresses safety concerns and will significantly improve the interchange. Estimated Cost: $3.OM. 6. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the Virginia Transportation Development Plan for Fiscal Years 2002-2008. They are listed in Priority Order: 1. Route 11 (Williamson Road) - Need: Now that Route 11 has been widened from Plantation Road to Hollins College, there remains one section of three-lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently athree-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. Traffic Counts: 15,000 vehicles per day from the Roanoke City limits to Peters Creek Road. This stretch has also been identified as an alternate route in the event of blockage on I-81/581. Recommended Improvements: A four-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000 2. Route 115 (Plantation Road) Need: This two-lane section of Plantation Road is approximately 2.43 miles in length with numerous secondary road connections. The road needs to be improved from Roanoke City limits north to Route 11. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke City limits to Williamson Road, 11,000 vehicles per day. 2 Recommended Improvements: Additional lanes and intersection improvements. Cost: $12,000,000-$15,000,000 3. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four-lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. Traffic Counts: From the Roanoke City limits south is approximately 44,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000 4. Route 116 (Jae Valley Road) Need: The Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. Traffic Counts: From the Roanoke City limits south: approximately 4,000 vehicles per day. Recommended Improvements: Improve approaches and replace existing bridge. Cost: $3,000,000-$4,000,000 5. Route 460E (Wal-Mart development) Need: This section of Route 460 beginning west of the East Corporate Limits of the City of Roanoke and proceeds east to the Bedford County Line, a distance of 7.59 miles. The continued growth within this corridor has increased traffic demands. Traffic Counts: Year 2000 traffic volumes decreases as the route progresses eastward from 29,000 to 20,000 vehicles per day, with 3 a Level of Service C-B. The projected traffic volumes for the year 2020 show an increase to 45,000 to 29,000 vehicles per day with a Level of Service of F-C on the existing typical section. Recommended Improvements: Reconstruct the existing four-lane roadway to a six-lane facility. Other primary roads in Roanoke County which deserve consideration for spot improvements: 6. Route 419 (Electric Road) Intersection improvements, Route 118 (Airport Road), Route 24, (Washington Ave.) improvements at the intersection of William Byrd High School. On motion of Supervisor Nickens to adopt the resolution with correction replacing paragraph #5 from 311 Catawba to Route 460E and with deletion of any funds for I-73, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None On motion of Supervisor Nickens to adopt the resolution with the inclusion of the plan for I-73, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: Supervisor Nickens A COPY TESTE: `~ • ~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Fred Altizer, District Administrator, VDOT The Honorable Shirley J. Ybarra, Secretary of Transportation and Chairman, Commonwealth Transportation Board Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner, U. S. Senate Senator George Allen, U. S. Senate Congressman Robert Goodlatte Congressman Frederick Boucher I hereby certify that the foregoing is a true and correct copy of Resolution 032602-6 adopted by the Roanoke County Board of Supervisors by a four to one vote on Tuesday, March 26, 2002. . ~~~~~- Brenda J. Holto ,Deputy Clerk Roanoke County Board of Supervisors 4 ACTION NO. ITEM NUMBER [ ~. t~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 SUBJECT: Adopt a prioritized list of Primary and Interstate projects to be presented at the pre-allocation public hearing for the Virginia Transportation Development Plan, Fiscal Years 2002-2003 through 2007-2008. COUNTY ADMINISTRATORS COMMENTS: EXECUTIVE SUMMARY: County staff is requesting the Board of Supervisors to adopt a list of Interstate and Primary projects to present to the Commonwealth Transportation Board's Regional Financial Planning and Programming meeting for the Six-Year Improvement Plan, on Apri19, 2002, at the Salem Civic Center. BACKGROUND: The Virginia Transportation Development Plan is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction for distribution in the Six-Year Development Plan. This program is updated annually. As a part of the development of this program, the Transportation Board conducts public hearings in each of the nine construction districts in the state to receive input from members of the General Assembly, members of the Roanoke County Board of Supervisors, City Council members and members of the general public. Roanoke County is within the Salem District along with eleven (11) other counties and ten (10) cities. All are lobbying for these construction funds. These federal and state funds are allocated according to formulae as mandated by state and federal statutes for interstate, primary and urban roads. ~"-3 This year because of the economic downturn, Virginia Department of Transportation found it necessary to downsize the current transportation program, which includes over 1,400 projects. It is anticipated that many projects now in the Six-Year Improvement Plan, also known as the Virginia Transportation Development Plan, might be delayed or eliminated. SUMMARY OF INFORMATION: There are currently six (6) projects on the Transportation Development Plan in Roanoke County. Projects on Plan: Interstate 73 -The CTB has selected a route and VDOT is currently working on the final environmental impact statement for Federal Highway Administration approval. Once Record of Decision is received from FHWA, final design, right of way acquisition and construction can begin. Estimated cost for preliminary engineering from Roanoke to the North Carolina state line is $15.6M. Interstate 81 - VDOT has selected six consultants to develop preliminary designs for the I- 81 upgrade. Plan development is currently underway and VDOT is anticipating a review of the proposed plans with County staff during summer 2002. Estimated Cost: $215M. Route 11/460 (West Main Street) -Development of the final construction plans is continuing. VDOT held a citizen information meeting on April 3, 2001 and are now planning another citizen information meeting/public hearing for summer 2002. Estimated Cost: $25M. Anticipated Construction Date: Beginning in 2005. Route 221 (Brambleton Ave.) -ROW acquisition for Phase I is ongoing. Estimated Cost: $1.8M. Anticipated Construction Date: No construction funds are allocated on the current plan. Interstate 81 Acceleration Lane Extension - VDOT has allocated money to extend the acceleration lanes at Exits 132, 137, 140, 141 and 146. This improvement addresses safety concerns and will significantly improve the interchange. Estimated Cost: $3.OM. Roanoke County currently has several TEA-21 projects: Hanging Rock Battlefield Trail -Phase II design is complete and ROW acquisition is underway. This project involves trails for walking and biking; pedestrian and bike bridges; preservation of historic sites and structure. Blue Ridge Parkway Visitor Center -Fabrication and design of interpretive displays and landscaping is currently underway. Roanoke River Greenway - This project that is currently underway involves the construction of a 7 mile pedestrian and bicycle trail along the Roanoke River. 2 i° Projects Not On Plan: Route 11 (Williamson Road) -The widening of Rte. 11 North of Rte.115 leaves a section of three-lane road south of Rte. 115 to Roanoke City Corporate limits (existing five lane flush). There is significant congestion along this segment of road and the existing bridge structure is substandard. The district recently lowered the bridge capacity from 25 to 20-ton weight limit over Carvins Creek. In addition, the acute alignment of Florist Road with Rte. 11 in the same vicinity creates additional congestion and safety concerns. We believe that this work will compliment the proposed widening of Rte. 11 from Rte. 115 to Hollins College and have a major positive impact on the North County area. The existing section of road (1.92 miles) in question is a three-lane road with a flush median for turning movements. The alignment is fairly level except for a steep incline adjacent to Boxley Hills. The improvements would probably consist of a five lane flush highway with appropriate turning lanes with an estimated cost of approximately $10,000,000. Route 115 (Plantation Road) - We encourage the continuation of improvements north to Rte. 11; however, if funding is not available for the entire project, Roanoke County is asking consideration be given to additional spot improvements (turn lanes, alignment and grade improvements) at various locations. The existing road (2.43 miles) is a two- lane facility with numerous side connections to residential neighborhoods. Additional land is available for future development. The road is winding in spots with some minor grade changes. The average annual daily traffic estimates for Rte. 115 is approximately 15,000 vpd from Roanoke City Corporate limits to I-81. The improvements would probably consist of a five lane flush highway with appropriate turning lanes with an estimated cost of approximately $10,000,000. Route 116 (Jae Valley Road), Bridge - VDOT staff has informed us the bridge over Back Creek is in need of replacement. Route 220 S (from Rte. 419 to Buck Mountain Road) -This section of Rte. 220 is partially in Roanoke City and Roanoke County. Development and traffic in this area has increased tremendously over the past couple of years. We are requesting the Transportation Board to review the possibility of adding additional lanes to handle the increasing traffic congestion in this area especially from the intersection of Rte. 419 past Buck Mountain Road. Route 460E (Wal-Mart development) -Route 460E from the Roanoke City limits to alternate Route 220 continues to see increased traffic demands and the proposed development at the intersection of Route 220 will add to traffic counts in this section of Roanoke County. 3 ~~ STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the prioritized list of projects and resolution to be presented at the pre-allocation hearing on April 9, 2002. County staff will attend the public meeting and is requesting that the Board of Supervisors appoint a representative to attend this meeting. SUBMITTED BY: Arnold Covey, Director Community Development APPROVED BY: Elmer C. Ho ge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church _ Denied () Flora _ Received () McNamara Referred () Minnix To () Nickens 4 ~.....-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 26, 2002. RESOLUTION REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2002-2008 PRIMARY AND INTERSTATE SIX YEAR IMPROVEMENT PLAN WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows; and 1. That the following projects identified as "Projects on Plan" are recommended to continue to receive funding for planning and construction • Interstate 73 -Roanoke County continues to be very supportive of this project. In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Boards support for I-73. • Interstate 81-Roanoke County continues to support VDOT's proposed plan to widen I-81 from its present four lanes. We look forward to reviewing the prioritized segments of I-81 and want to continue to work with local VDOT staff to develop regional cooperation for storm water detention facilities and potential utility crossings. • Route 11/460 (West Main Street) -Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service bringing it up to standards required for the expected growth. • Route 221 (Bent Mountain Road) - Roanoke County is requesting continued allocation of funds for this road project. The residential development expected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. • Interstate 81 Acceleration Lane Extension - VDOT has allocated money to extend the acceleration lanes at Exits 132, 137, 140, 141 and 146. This 1 ~" ,~ improvement addresses safety concerns and will significantly improve the interchange. Estimated Cost: $3.OM. 6. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the Virginia Transportation Development Plan for Fiscal Years 2002-2008. They are listed in Priority Order: 1. Route 11 (Williamson Road) - Need: Now that Route 11 has been widened from Plantation Road to Hollins College, there remains one section of three-lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently athree-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. Traffic Counts: 15,000 vehicles per day from the Roanoke City limits to Peters Creek Road. This stretch has also been identified as an alternate route in the event of blockage on I-81/581. Recommended Improvements: A four-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000 2. Route 115 (Plantation Road) Need: This two-lane section of Plantation Road is approximately 2.43 miles in length with numerous secondary road connections. The road needs to be improved from Roanoke City limits north to Route 1 1. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke City limits to Williamson Road, 11,000 vehicles per day. 2 ~:. ~' Recommended Improvements: Additional lanes and intersection improvements. Cost: $12,000,000-$15,000,000 3. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four- lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. Traffic Counts: From the Roanoke City limits south is approximately 44,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000 4. Route 116 (Jae Valley Road) Need: The Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. Traffic Counts: From the Roanoke City limits south: approximately 4,000 vehicles per day. Recommended Improvements: Improve approaches and replace existing bridge. Cost: $3,000,000-$4,000,000 5. Route 311 (Catawba Valley Road) -Intersection Improvements Need: This area has experienced steady growth over the last several years and the congestion at this intersection has increased. 3 Traffic Counts: Rte. 311 has an average daily traffic of 11,000 vpd and Bradshaw Road (Rte. 864) carries approximately 3,200 vpd. Recommended Improvements: Construct a right hand passing lane (left turn lane). Other primary roads in Roanoke County which deserve consideration for spot improvements: 6. Route 419 (Electric Road) Intersection improvements, Route 118 (Airport Road), Route 24, (Washington Ave.) improvements at the intersection of William Byrd High School, Route 460 (Challenger Ave.), left and right turn lanes at several existing secondary roads. ~'"~ 4 ACTION NUMBER ~-032602-13 ITEM NUMBER ~-~ ~" ~~ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Request to lift the 90-day moratorium on Colonial Avenue project, listed as priority number 3, in Roanoke County's Six-Year Secondary System Construction Plan for Fiscal Year 2002-2008. COUNTY ADMINISTRATOR'S COMMENTS: The staff and 1 recommend leaving the Colonial Avenue project on the Six Year Secondary Road Plan with the understanding that the project will be improved as TWO lanes rather than five. Additional right-of--way will be required of only one property owner, that being North Cross School. This is a very good compromise buf the citizens who live in the area will be present to ask for further considerations. This section of Colonial Avenue is heavily traveled and has been on the Six Year Secondary Plan for years. Recently, engineering work began and the project was advertised with widening to five lanes from the intersection of Penn Forest Boulevard to Route 419. As much as $100,000 has been expended which will have to be repaid if we drop the project. More importantly, the project is needed to safely carry the volume of traffic now and in the future. We have included the citizens in this compromise design and appreciate their input. We must also consider those citizens who use this public road and who were not part of the process. The Colonial Avenue citizens have asked for three-way stop signs, speed bumps, traffic circles, restricted hours of traffic and other means of traffic calming. If you wish to consider this, we can get further information and costs for you but 1 would expect similar requests from many areas of the County. BACKGROUND: On December 18, 2001 the Board of Supervisors approved the proposed Six-Year Secondary Road Construction Plan and placed Colonial Avenue on a 90-day moratorium to allow for further study of proposed changes to the road originally presented to the public on November 8, 2001. Since December 18, the Colonial Avenue Alliance, the 1 ,~ ~l Virginia Department of Transportation and Roanoke County staff have attempted to devise an alternative design that would be a less invasive approach to widening the road, than VDOT's original three-lane proposal for improvements to Colonial Avenue, from Penn Forest Boulevard to Route 419. On January 23, 2002, the Virginia Department of Transportation presented a new design alternative to the Colonial Avenue Alliance and county staff. This option eliminated the continuous center-turn lane and proposed atwo-lane roadway with individual turn lanes at Colonial Avenue's intersections at Penn Forest Boulevard, Vest Drive, Colonial Place, the east and west entrances to North Cross School and Girard Drive. This plan still included the proposed purchase of right-of--way for five lanes. VDOT representatives also responded to a series of questions from the Colonial Avenue Alliance and other concerned citizens. Methods of projecting future traffic estimates were also discussed at length. The Colonial Avenue Alliance requested another meeting with county staff to discuss their concerns over the potential for five lanes of right-of--way, the absence of traffic calming measures on either design alternative, and differences regarding traffic estimate methodology. This meeting occurred on February 6. Citizens raised a variety of traffic issues, presented their challenges to VDOT's traffic projections and discussed the Community Village concept. Staff proposed that any additional funding earmarked for the proposed project be used exclusively for preliminary engineering until the issues of traffic and right-of--way acquisition are resolved. ALTERNATIVES AND IMPACT: 1) Approve the Virginia Department of Transportation design for two-lane construction with individual turn lanes and acquisition of the ultimate right-of- way. 2) Approve the Virginia Department of Transportation design for two-lane construction with individual turn lanes within the minimum necessary right-of- way. 3) Impose aone-year study period for the Colonial Avenue Alliance, the Virginia Department of Transportation and Roanoke County staff to resolve traffic and right-of--way issues with any additional funding for preliminary engineering only. STAFF RECOMMENDATION: Staff recommends Alternative 1. 2 A l,~ Respectfully submitted, Arnold Covey, Director Department of Community Development Approved, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by Harry C . Nickens to Church x _ Denied ( )delay project for 60 days and Flora x _ Received ( )that a report be brought back McNamara _ x Referred ( )and if no progress made, Minnix x To grant another 30 days, and after Nickens _ that time Board will take action. cc: File Arnold Covey, Director of Community Development x 3 -y rilJLO1\TItA~L AIJIJiA `:CL A~7rJOCtA 10117 MARCH 26, 2002 Dear Mr. Hodge, Attached are documents compiled to helpyou understand the background history and the objections of Colonial Alliance to the proposed project for Colonial Ave. This will be discussed at the board meeting. We thought it would be helpful if you .and the supervisors were provided with background information. Our group has worked many hours to .attempt to have some input on this project. It is our hope that you will carefully review the materials. Colonial Alliance Association ~ _r VDOT 6 Year Plan for Route 720, Colonial Ave. This document has been prepared by the Colonial Avenue Alliance (GAA) to present our objections regarding the 6 year plan schedule of work for Route 720, Colonial sy, Avenue, between routes 419 and route 687 in Roanoke County. ~ This approximately 2.9 million dollar project is planned without adequately addressing the concerns of the local coirununity. Justification for this outlay of funds appears ~/ weak considering the dire need for other road \\ e $h• Planned improvements in the Roanoke Valley. ~ ° Lvork ~.`~~ LQ Fwat 1M Sw19db Hwr VDOT Work Justification °~ The following is a list of reasons for undertaking road changes. The relationship of these reasons to the plans for Route 720 as understood by CAA in January is indicated for each. Crash Rates are Excessive Roads that provide conditions that lead to high rates of persona! injury or property damage may clearly justify road changes. Most recent Route 720 data: 0 Fatalities, 26 crashes / $81,300 property damage during 1996-2001. Most crashes are rear-end collisions near the 419 intersection during periods of school backup. VDOT plans to smooth the approach curve and change visibility. Structural Problems Exist Structural problems may exist that mandate changes for continued public safety. Colonial Avenue contains one clear structural problem at a deteriorating small concrete bridge over a branch of Mudlick Creek. Present engineering practice would be to replace with a metal culvert as platmed by VDOT. Predicted Volume of Tra>~c Indicates Future Poor Service Level VDOT uses traffic data to estimate future tcafhc volume. Peak volume is then evaluated against road conditions to determine a service factor grade. Low predicted grades indicate the need to take some action. Initial VDOT volume projections were in excess of 10,000 cars /day by 2013. When challenged VDUT revised these estimates to approximately 8,000 cars /day. It was admitted that the bulk of peak traffic is cut-through between routes 419 and 221. Sharp peaks indicate road service is fine for mast of the day. 48 Hour Traffic Showiug Peaks CAA Predicted Volumes .~ ~ - --~-r~rtn ' t --- -~ t - ~ X2000 ~- ! ~----~--- ~---- } -T ' a0ooo -- -- z ----- _ ~r ~° -- { 8000 -- ---~-- fi 6000 - -~ - 4000 . _ ,++ ' {-~ : ' - -~ .~ 2040 x - --- _w--~-T _~-. ~---~- +a .. +~ ,.r +.: +m ..~ .~ ,.~. ,+,: +a 1972 1982 1992 2002 2012 Analysis of the data by CAA yields best estimates that fall between 6,500 and 8,000 cars /day as shown in the graph. The initial 10,000 cars /day estimate was seriously flawed. Special causes that may change predicted volume aze not considered by VDOT when making estimates. Economic Development Desire for economic development may justify road changes. The Route 720 corridor study zoned most of the proposed road project azea as neighborhood conservation. A small portion of business zoning exists at the Route 419 intersection. Given this status economic development in the corridor should not be considered a positive result of the proposed roadwork. . -~. CAA Background CAA is a community group created in 1999 at the request of a Roanoke County supervisor, Mr. Minnix, to participate in a condor study of route 720. The study was to address economic, transportation, and neighborhood issues regarding route 720 development. During 2000 CAA met repeatedly with County staff, VDOT staff, and other State and local representatives. CAA repeatedly expressed an interest in traffic calming for Route 720 and asked to be included in any future planning. Bath the County Boazd of Supervisors and the County Planning Commission unanimously adopted the corridor study with its recommendation of neighborhood conservation foe this portion of route 720. In the fall of 2001 VDOT presented the Roanoke County 6 year road plan with the number 1 item being Route 720. The plan included expansion of the road to three lanes with right of way acquisition for five lanes. CAA strongly objected and in December were granted ~ days to work with VDOT and the County on the plan, and Mr. Hodge offered to provide for a consultant iFneeded. On January 23 VDOT presented a revised 2 lane plan with some turn lanes and provided the first real facts attempting to justify the proposed work. CAA was given no opportunity to participate in planning so we are taking this opportunity to present our views. Objections to the Plan -Justification and Concerns o Crash rates don't seem to justify such a large outlay of money. o The needed replacement of a bridge with a culvert may be done at any time without requiring other road changes. o Volume predictions, first requested by CAA in 1999, were explained in the January 23 meeting. Our evaluation of the data using established statistical methods yields 2013 estimates that don't seem to justify such drastic construction and contradict VDOT. Are special causes in the future? CAA has repeatedly requested that VDOT consider traffic calming on this road that bisects a neighborhood conservation zone. These requests have fallen on deaf ears and VDOT has demonstrated no significant knowledge of the subject. CAA has voiced concerns about the quality of the Route 720 and 687 intersection. VDOT has done nothing to address the traffic problems beyond intersection expansion to 100' and placing a turn lane on 720. CAA has repeatedly asked that the County and VDOT consider a village approach to transportation in the area, providing for pedestrian and bicycles and fostering a sense of community. White much has been done nationally to further this concept VDOT and the County have not been. receptive to these wishes. VDOT appears to be developing a bypass next to Route 419 using a McVitry-Cave Spring-Rt720-Rt687 connection (see map) through mature neighborhoods to divert traffic from a commercial corridor where road improvements are desperately needed. This is being done without any opportunity for community comment and without apparent County panning acceptance. Why else would volume numbers be inflated and property acquisition for five lanes of traffic be in the plan`? What We Want o Stop the plan until PROPER planning with the community can take place. Use community input. o Never acquire five lanes of right of way. Fully disclose bypass plans and have an open community discussion of those plans and consider them against proper and needed Route 419 improvements. o Address the concerns at the Route 687 intersection. VDOT has shown no sign of having any ideas that fix the problem. Employ a skilled consultant such as Michael Wallwork to consider alternate intersection planning to calm traffic while improving service. o Provide for traffic calming. There are many opportunities; VDOT has shown no willingness to even discuss them. o Accept input on village development as a valid concept. A wonderful opportunity exists to provide for pedestrian /bicycle traffic and, coupled with Old Cave Spring Road improvements, provide a link between the community and the new Hidden Valley High School. A Village Planner consultant could be of great help in creating plans Roanoke County could be proud of! CAA does not object to rational, justified improvements to Route 720 that calm traffic, improve service, and fix problems. We do abject to ill-conceived plans that ignore neighborhood preservation, pedestrian safety, and sound justification of the expense. Prepared by members of the Colonial Avenue Alliance during the period 1 /31 - 2/5/2002. ~-. O O n O ~_ .... O y C ---• ~... C~ O "t~ ~-t ~~ O C a N N --.• R° -P ~.-~ ~O C CD O O ~... C fD ~ fl] 2 Z ~ C ~ ~ ~ c~ A fl ~ IME NORMAL ~o ~ ~ ~ EEK O ~ O ~ N -~ IME WORK o o p EK Q O tME HIGH CJ ~ ."'~ RAEfIC WEE~C ~ . A c~ ~ IME ~ p EMAINDER o cn EEK O ~ ~ t3) IME + ~ ~ IV EMAINDER o p {fi ORK WEEK fl ~ ~ ~p ERCEN~ o ~ ORMAL7IME EEK O v vii ~ t~0n ERCENT DIME c ORK WEEK ~ ~ ~ /o HIGH VOLUME IME NORMAL c ~ ` EEK ~ ~ HIGH VOLUME 0 0 o IME WORK EEK HISTORY OF CAA AND VDOT * Fall, 1999: Roanoke County Planning Department held a neighborhood meeting to discuss rgadway and other developments along Colonial Ave. • January 4, 2000: Letter sent to Jeff Echols requesting information on the six year plan for Colonial Ave. • February 4, 2000: As a result of no response from VDOT a second letter was sent requesting information. • February 17, 2000: VDOT responds to request for information. The only statistical data sent was traffic counts. We asked for comparative studies and expected guidelines that would allow citizen participation. We were told a public hearing would be hold once plans were developed. Mr. Echols also stated a possible citizen information meeting would be held prior to the public hearing to review plans. ~'fiere was never any meeting showing plans prior to the public hearing. • July 10, 2000: CAA met with Mr. Minnix to formulate questions for officials in regard to plans for Colonial Ave. • July 29, 2000: CAA met with Sen. Edwards, Del. Chip Woodrum, Jeff Echols, and Mr. Minnix to express concern that Colonial Ave. was seen as a by-pass to improve LOS on #419. Again, we requested involvement in the process. August 8, 2000: Mr. Minnix asks CAA to attend a work session. We were allowed to express concerns to supervisors at this session. We requested traffic calming and a desire to work with VDOT. We requested "insightful" planning that benefited the community. Expressed concern about additional lanes, the need for context sensitive road design, bottlenecking of traffic at Ogden Intersection as the city had no plans to change Col. Ave. September 19, 2000: CAA met with Mr. Minnix, County Planners, Ray Barney and Jeff Echols to discuss concerns and options. CAA presented a video on context sensitive road design by a noted traffic engineer. Follow up discussion included options on road design with a visual handout to participants. It was clearly imparted that our group wanted to be involved in the process. We expressed concern that VDOT was over-engineering and lacked willingness to consider traffic calming. We were told safety was the main concern for widening this road. * November, 2000: The Colonial Avenue Corridor study was approved by the Planning Commission and Board of Supervisors. This section of road is designated as Neighborhood Conservation. • October 4, 2000: CAA and planners met to discuss road and zoning concerns. July 10, 2001: CAA invited to attend a work session. Bill Manning and Jeff Echols presented plans for Colonial Ave. The immediate plan was fora 3-lane road with ultimate plan fora 5-lane road. VDOT justified that projected traffic warranted a S- lane road. This was the first time actual road design was seen by CAA members. We were not allowed to speak at this meeting. Taz money had been spent on the pre-engineering work for this project. County was told it would owe VDOT this money if they rejected the road. Some supervisors expressed concern, as other roads were more needy, it would trash the corridor, and encourage it to be a cut- through road. VDOT justified this project on projected traffic count. The project began at Penn Forest Blvd. and continued to #419. • October Z1, 2041: Letter was sent to JeffEchols asking for specific data and formula for growth element. We specifically asked for the math formula and all derivatives used to determine the growth factorlprojected traffic. • October 31, 2001: VDOT responded to above letter, but no raw data ar grawth formula sent. Only trai~c counts were sent again. $167,117 has been spent with no input from the CAA. November 8, 2001: VDOT has an informational meeting for citizens. The entire plan was available for comment. This was the fu~st opportunity for public response. Citizens overwhelmingly didn't agree with the plan. Again, CAA members asked for data to justify the project and were told they didn't have any data. ACAIN, we requested data to support their justifications for this project. CAA members were told it would be sent to us. Copies of citizen comment sheets are available. • November, 26,2001 CAA, Arnold Covey, Liz Belcher, Janet Scheid, Tim Beard, Mr. Minnix, Mr. Hodge, Jeff Echols and VDOT engineer met with CAA members to debate the road design. CAA members expressed strong opposition. We were frustrated and puzzled why no valid data had been given to our group with repeated request for data. Mr. Hodge agreed to a 90 day moratorium on the road to have VDOT answer previously requested questions. Mr. Hodge offered an independent engineering firm to evaluate the road situation. Jeff Echols acknowledged VDOT had not studied the Comprehensive Plan or the Colonial Ave. Corridor Study. CAA was directed to compile a list of previously requested questions for VDOT to answer. CAA is concerned that taz dollars have been spent ignoring repeated request for input and data. • Decett~ber 11, 2002- CAA gives the pl Wing department questions to give to VDOT. CAA members and citizens along the corridor compiled questions. Decerr~ber 18, 2001: Board of Supervisors approves the six-year plan. A 90 day moratorium is approved for Colonial Ave. to allow citizens to receive previously requested data and have .questions answered based on VDOT data. January 23, 2002- CAA, has a meeting with Mr. Minnix, Mr. Hodge, Mr. Echols, Mr. Manning, Mr.Covey, Mr. Beard, Mrs. Scheid, Mrs. Belcher to have VDOT answer list of questions. An engineer from Richmond explained the data used to justify this project. We again expressed concern about the width of Penn Forest Blvd. intersection and the need for context sensitive design. The road is now two lanes with some turning lanes, but VDOT will acquire property for five lanes. • February, 6, 2002: CAA request a meeting with Mr. Minnix, Mr. Hodge, Mr. Covey Mr. Beard and Mrs. Scheid. We object to the present road design. We present an objection document. (See attached document} Wade Sutherland presents an engineering perspective on concerns for design speed of the road highway. We again, ask for a third party study/recommendation on context sensitive road design so that viable options may be considered. Education on traffic calming is needed for all roads on the six-year plan and this can correlate to AASHTO guidelines. Our group has found no safety, structural concerns to mandate this project. We disagree with data and are prepared to support our differences of opinion. February 20, 2002: CAA sends a .letter to Mr. Minnix, Mr. Hodge, Mr. Covey, Del. Morgan Griffith and Senator John Edwards informing them that surveying has taken place during the .moratorium. (See attached letter) Some citizens received a letter notifying that surveyors would be on their property. Other citizens discovered surveyors pn their property with no notice. Mort tax dollars have been spent during a moratorium. CAA consider this to be a breech of public agreement aad good faith. • February 21, 2002: CAA sent information to Mr. Minnix about a noted traffic engineer vyho offers educational sessions to officials/citizens who endeavor to offer transportation options. CAA is currently gathering information about an international traffic engineer who has worked extensively todevelop context sensitive road design that are cost efficient and provide for all modes of transportation. Sheet on road request/change sheet sent to Mr_ Minnix. (See attached) * March 26, 2002: CAA presents history of Colonial Ave. and VDOT to Board of Supervisors Attachments and a statement read by Mr. Minnix have been requested to be made part of the public record. CAA objects to project plans and request that it is removed f~nm the six-year plan unless a third party can be utilized to determine ways to implement a road design that incorporates and supports the zoning of neighborhood conservation and alternate forms of transportation. COLONIAL ALLIANCE ASSOCIATION FEBRUARY 20, 2002 Dear Fuzzy, The Colonial Alliance appreciates your endeavors to help us resolve concerns in regard to the road project proposed by VDOT. The ninety day moratorium has allowed our group to have questions answered and raw data supplied for the first time. Unfortunately, the moratorium has not been upheld by VDOT. Surveying of VDOT has continued on Colonial Ave. The citizens were informed that a moratorium had been agreed upon, yet the survey stakes are seen along the road. Tom and I returned home from work to find a VDOT employee approximately 100-150 feet into our driveway. We were never notified that they would be on our property and it was not expected due to the moratorium. I called Jeff and asked why surveying continued with a moratorium in place. He felt it was appropriate to survey as work on the design of the road continues. Why is money still being spent on this project if a moratorium had been agreed to and voted on by the supervisors? We find no pleasure in communicating this to you, but felt you needed to be aware that our group considers this to be a breech of a public agreement and food faith. It certainly indicates a lack of credibility on the part of VDOT. Colonial Alliance feels that it should be noted to the other supervisors that the moratorium was not upheld. We are aware that Mr. Hodge and others feel we should be pleased with the new design. Please refer to the attached sheet pertaining to the road. Careful study of the two list clearly shows that we really have NOT had a tremendous change in the design of the road. The project originally was to begin at Penn Forest Blvd. and end at 419. Surveying at present is approximately 150 west of Hazel Dr. The design of the road continues to grow. We don't recall these growth plans being discussed in previous meetings. The present design continues to give preference to cars rather than considering a community sensitive design. Again, thank you for your continued interest and time. We regret that VDOT did not offer valid partnership planning as our group requested in meetings with VDOT on June 29, 2000 and September 19, 2000. We requested input before money was allocated and spent. The first design of the road was seen in a work session on July 10, 2001 and again at the informational meeting in November 2001. We regret this conflict and hope our circumstances will help to possibly develop a more cohesive method of community involvement with VDOT in regard to road design. Sincerely, ~ C~i~~~.~.~ Cindy ebster c.c. Mr. Elmer Hodge c.c. Mr. Arnold Covey c.c. Delegate H. Morgan Griffith c.c. Senator John Edwards Road Project: Colonial Avenue Requests made to VDOT after the public hearing_in November 2001. 1. We did not want a 3 or 5 lane road or property acquisitions 2. The road was not community sensitive. 3. The road did not offer options for other modes of transportation. 4. We objected to a wider and straighter road which will increase speed accidents 5. We objected to Penn Forest intersection being 100 feet wide. 6. We requested traffic calming(context sensitive design) 7. We requested that traffic signs be installed for no turn on red at 221. 8. We objected to lack of involved planning) project development and design. * Could not get questions answered or data provided As a result of our objections Mr. Minnix asked fora 90-day moratorium to be considered. Mr. Hodge and Mr. Echols agreed t ~ 1 data sualtlied t The supervisorPS approved a morato ~m inl the were to be answered as well as PP December 2001 meeting. VDOT responses to our concerns in January, 2002 lanes, which will 1. They maintained Colonial as a two-lane road, BUT have added turning increase the steady flow of traffic at an unacceptable design speed. They will acquire property for 5 lanes. 2. The present design does not offer benefits to the neighborhood. 1. through traffic still the priority 2. design speed is not appropriate for neighborhood conservation 3. context sensitive design has not been acknowledged as a viable option 3. Alternate modes of transportation have not been fully addressed. • Present design speed makes biking and walking dangerous 4. The road will be widened and straight. We object to straightening the curve as statistics indicate straightening encourages vehicle speeding. Curvature is often used to slow traffic in many designs. 5. 'The Penn Forest intersection continues to be 100 ft. for truck traffic, which is reported at 3%. 6. We feel this road needs to have methods of context sensitive design investigated. AASHTO guidelines allow flexibility under ISTEA... sufficient flexibility is permitted. 7. We are told that a no turn on red is not going to work- more discussion needed 8. VDOT employs poor methods of community involvement, bringing proposed projects to the public after tax revenue has been spent on engineeri~ig and design. While VDOT met the letter of the law by providing a public meeting the design decisions had already been made without involvement from the community. VDOT acknowledged they had not reviewed or attempted tq correlate the comprehensive plan or the corridor study with proposed design. The design is not community friendly, which was requested, before the design was completed. ~.~~,~,' c ~!'1iS1. 'fM~` COIVIIVIONWEAL TH of VIRGINIA DEPARTMENT OF TRANSPORTATION P.O. BOX 3071 SALEM, VIRGINIA, 24153-0560 FRED ALTIZER, JR DISTRICT ADMINISTRATOR R. H. CARY LOCATION & DESIGN ENGINEER February 6, 2002 Re: Colonial Avenue Route: 720 Proj: 0720-080-299, C501 From: Route 687 To: Route 419 PPMS: 15189 Dear Property Owner: The Virginia Department of Transportation is considering improving or constructing the section of highway noted above. In order to plan new highways and to improve existing highways, it is necessary for a survey to be made to determine the safest, most economical and most serviceable route. It appears that this will necessitate entering upon your property to gather this survey data. This survey work on your property does not indicate that a highway across your property is imminent or that a decision on a route location has been made. It is for the purpose of gathering data for an economic analysis of the proposed improvement and is one of the early steps toward locating routes. The survey party is not in a position to answer your questions involving future plans or highway policies. If you have. questions concerning the survey, please feel free to contact me at the address and telephone number listed below: Mr. Robert H. Cary, PE, LS District Location & Design Engineer P.O. Box 3071 Salem, VA 24153-3071 (540) 387-5356 Cordially Yours, R~ Robert H. Cary, PE, LS District Location & Design Engineer GFB Enclosure AGENDA ITEM NO. ~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~'-~ / ~Y1 r` o~-~ - ~ ~~ ~.~ p (~.1~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~u,~-la ADDRESS: ~g ~ ~ ~.~ a/1,S a~ PHONE: ~~C~ - C~US~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS q SUBJECT: C a ~h ~'~ ~ ~~ (~ ~u~~ ~G N I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE P E: ~d~P Sc1~"~iP~~ PHON ~7 ~~ ~ THE CLERK TO THE BOARD AGENDA ITEM NO. T APPEARANCE REQUEST PUBLIC HEARING ORDINANCE - CITIZEN COMMENTS SUBJECT: ~ I -t--+tn~-- r7"lO r"~i~Ou~ur'yt c^ r1 ~4Ci~Orltct ~ /~U~ r I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: l y ~ Z~ ~~l~L~.~~~-r_ _ f ~~'~S<~ ~.~ /~a c:<-~ ADDRESS: ~~I~~ ~c ~Grlicz~~ ~ ~ - C.tS ~ ~y~ y s~~Pc~~~~~~~ PHONE: ~rl~-/,;2.5 r~- `~! ill ~ . AGENDA ITEM NO. 1 -, APPEARANCE REQUEST PUBLIC HEARING ORDINANCE ,~~CITIZEN COMMENTS SUBJECT: I .. /1 ~rl ~ 'y? ~/7 ~ 7 C,, C~~Q~7/CLI ~J ~- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEH CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~ .. ADDRESS: ~`I~~ CIU~O///Cr.~ /~U~°_ PHONE: 7~~- ~a~~ ~,~ 3 r~ ~~ AGENDA ITEM NO.~ APPEARANCE REQUEST yPUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: C~/~~~ ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~l'-~ ~IO-~7 ~I Shc~tl ADDRESS: ~~"~M~TI ~U ~LL PHONE: -~ ! Q 3 ~ / - 3 ., ~' ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for April 23, 2002 The titles of these ordinances are as follows: 1) The petition of Hollins Hospitality to rezone two parcels of .797 acres and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C- 2General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street respectively, Hollins Magisterial District. 2) The petition of Ralph T. Henry to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07 acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District. 3) The petition of Fellowship Community Church to obtain a Special Use Permit to operate a religious assembly on 15.652 acres located on Red Lane Extension at interstate 81, Catawba Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. i .: ~ ~~ STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for April 23, 2002. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1_3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Action No Yes Abs Approved () Motion by Church Denied () Flora Received () McNamara Referred Minnix to Nickens a F-I County of Roanoke For Staff Use Onl Community Development Date received: Received by: Planning & Zoning ~ ~ ~ S ~ ° ~ JM T ~ Application fee: ~~ ~' 6D PC/BZA date3 ~~ I OZ 5204 Bernard 9ySf 9~O~34c) Drive Placards issued: BOS date: 3' ~10 Z P O Box 29800 ~ )tis t o ~- o~ 2~l ~ 0 2 Roanoke, VA 24018-0798 Case Number '-1- v 3 ~2 0 0 2 (540) 772-2068 FAX (540) 772-2108 ALL. APPLICANTS Check type of application filed (check all that apply) ~ Rezoning ^ Special Use Applicants name/address w/zip Hollins Hospitality, LLC c/o G. Michael Pace, Jr., Esq. p'wner'Bs namel~a~dr~~s ~pi~noke, VA 24022-0013 See attached Schedule 1 Property Location See attached Schedule 1 Tax Map No.: (A) 27.06-04-17 ^ Variance Phone: Work: Cell #: Fax No.: Phone #: Fax No. #: 983-9469 1~Iagisterial District: Hollins Community Planning area: Core Commercial Existing Zoning: dui u_~ (A) 0.797 Ac . I Existing Land Use: Size of parcel(s)• Acres• 90 Ac REZONING AlYD_SPECIAL USE PERtYIIT APPLICANTS (R/S) Proposed Zoning: C2 Conditional Proposed Land Use: Motel/Motor Lodge A) Residential (Low Densit B) Multi-Family Residenti< Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yesx~ No ^ IF NO, A VARIAi`1CE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Tvpe? Yes fl No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ~ No ^ I!~RIA1~IeE APPlICA1VTS Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCONIPLETE. R/S v' R/S V R'S V A lication fee Consultation 8 1/2" x 11" concept plan x Proffers, if a licable x ?~4etes and bounds description PP Application x Ad'oinin roe owners Justification x Rater and sewer application x J ~ P P rty x or the owne s agent or contract purchaser and m acting with the lrnowledge and I hereby certify that I am either the owner of the PHOLLINS HOS TALITY, consent of the owner. . $y; ~ Owne ' Signature It ~'~ .... SCHEDULE 1 TO THE APPLICATION OF HOLLINS HOSPITALITY, LLC, FOR REZONING TO THE PLANNING COMMISSION AND BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Application is hereby made for rezoning of two (2) parcels of land located at the terminus of Carvin Street (Virginia Secondary Route 735) and along Plantation Road (Virginia Route 115) in the Hollins Magisterial District of Roanoke County, Virginia, pursuant to Section 30-54-2(A) of the Roanoke County Zoning Ordinance. A. APPLICANT Name: Hollins Hospitality, LLC Address: P.O. Box 201 Roanoke, Virginia 24002 Telephone No.: 344-5531 Contact: G. Michael Pace, Jr., Esquire Gentry Locke Rakes & Moore 800 SunTrust Plaza P.O. Box 40013 Roanoke Virginia 24022-0013 Telephone No.: 983-9312 Facsimile No.: 983-9469 E-mail address: mike pace@gentrylocke.com B. OWNERS Parcel A (0.797 Ac): (Tax Map No.: 27.06-04-17) Name: Hollins Hospitality, LLC Address: P.O. Box 201 Roanoke, Virginia 24002 Parcel B (1.290 Ac): (Tax Map No.: 27.06-04-01) Name: Martha Burkholder Murray and Douglas W. Murray and Nelson S. Burkholder, Jr. and Judith M. Burkholder Address: 7909 Carvin Street Roanoke, Virginia 24019 Telephone No.: Not available Interest in Property: Hollins Hospitality, LLC is the Contract Purchaser of Parcel B. { W:\transact\14875\1\00842055.DOC] C. D. E. F. G LOCATION OF PROPERTY: Parcel A: 8008 Plantation Road, Roanoke County, Virginia Parcel B: 7929 Carvin Street, Roanoke County, Virginia ADJOINING OWNERS: (See attached list of adjoining land owners) LEGAL DESCRIPTION VOLUNTARY PROFFER: (See Exhibit A attached) Hollins Hospitality, LLC hereby voluntarily proffers with this application the following condition: The Property will be developed in substantial conformity with the Concept Plan dated November 23, 2001, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. PROPOSED USE: Hollins Hospitality, LLC ("Hollins") is a Virginia limited liability company owned by J. J. Granger MacFarlane and Jay Patel and is in the business of developing, owning and operating motels and motor lodges in Virginia and elsewhere. Hollins currently owns a 0.797 acre parcel located at 8008 Plantation Road (Tax Map No. 27.06-04-17) referred to as Parcel A above. Hollins is the contract purchaser of an adjoining 1.290 acres parcel owned by Martha Burkholder Murray, et al. (Tax Map No. 27.06-04-01) referred to above as Parcel B. Parcel A is currently zoned R-1, Low Density Residential District, and Parcel B is zoned R-2, Medium Density Residential District. Parcels A and B are collectively referred to herein as the "Property". ,Hollins has filed this application to rezone the Property to C-2, General Commercial District (Conditional), as shown on the Site Development Plan dated November 23, 2001, prepared by R.D. Designs attached hereto (the "Concept Plan"). The purpose of this application is to permit the development of the Property as a 75 bed Fairfield Inn (Marriott) Motor Lodge. The granting of the requested rezoning is a condition precedent to the closing of the purchase of the Property. The Property has been selected for development by the applicant because of its proximity to Interstate 81 and Route 11. Hollins intends to develop the Property in substantial conformity with the Concept Plan, subject to any modifications required during site plan review or agreed to by Roanoke County. The development of the Property for the { W:\transact\14875\I \00842055.DOC } ~"" proposed use will make the Property compatible with the existing uses in the surrounding area and the general commercial development pattern along Plantation Road. Nearby properties are currently being put to a variety of mixed commercial uses, including a Hampton Inn, a Country Inn, afamily-style restaurant, a Shell gasoline station and convenience store, an Exxon gasoline and convenience store, a McDonald's restaurant, commercial offices and industrial facilities, as well as a few single and multi- family residential dwellings. This area is clearly in transition, and given the general pattern of development along this part of Plantation Road, there is no reasonable expectation that the area will continue to be used for residential purposes. Importantly, plans are under way to realign the I-81 connector with Friendship Lane, further confirming the commercial nature of the area. Hollins intends to raise the existing residential dwelling and garage on Parcel A and construct the Fairfield Inn on Parcel B, with sufficient parking available on both parcels as shown on the Concept Plan. Access to Parcel B will be along the existing asphalt drive along the eastern boundary of Parcel A, with road improvements as necessary to satisfy Roanoke County, VDOT and Marriott requirements. The Roanoke County Community Plan (the "Community Plan") designates this area for land use as Core Commercial. The Core designation delineates commercial and retail areas where suburban centers of high intensity urban development are present or expected. The proposed use is consistent with the permissible land use types, principles and Policies contained in the Community Plan for Core commercial development. Hollins believes that a Fairfield Inn on the Property will provide a substantial benefit to the County and the public. Such use is consistent with and is a less intensive commercial use than others permitted in the C-2 zoning classification. In addition, plans for the development of the Property include substantial landscaping and buffering that meets or exceeds the County's requirements in order to minimize or eliminate any adverse impact the proposed use may have on the adjoining properties. The proposed use also meets all setback and other requirements of Sections 30-54-3 of the Zoning Code, so no variances are required. The Property is currently served by public water and sewer. There will be no adverse impact on public services and facilities, including roads, schools, parks and other recreational facilities, or fire and rescue services. Plantation Road is a heavily traveled roadway linking Williamson Road (Route 11) and I-81, and the proposed use will not increase the demand on this road, or other County services or facilities. Because (a) the area in which the Property is located is already heavily developed with a variety of commercial uses similar to the proposed use, with no reasonable expectation that the area remain residential in nature, the proposed use will not cause an adverse change in the surrounding area, (b) the proposed use is consistent with the Community Plan and the general purposes of Section 30-54-1, et. seq. of the Zoning Code, and (c) the development as shown on the Concept Plan would be an appropriate and attractive { W:\transact\14875\1\00842055.DOC } _. improvement to the Property, the existing R-1 and R-2 zoning designations for the Property is unreasonable. These factors clearly support the reasonableness of a C-2 zoning designation for the use of the Property as proposed. In view of the foregoing, we ask that (a) the Planning Commission recommend approval of the proposed rezoning, and (b) the Board of Supervisors approve the application in order to permit the development of the Property as a Fairfield Inn. Thank you for your consideration. (W:\transact\14875\1\00842055.DOC} STATE OF VIRGINIA COUNTY OF ROANOKE BEFORE THE BOARD OF SUPERVISORS: IN RE: REZONING APPLICATION OF HOLLINS HOSPITALITY, LLC PROFFER OF CONDITIONS: TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD OF SUPERVISORS FOR THE COUNTY OF ROANOKE, VIIZGINIA Being in accordance with Sec. 15.1-491.1 of the Code of Virginia, 1950, as amended, the Petitioner, Hollins Hospitality, LLC, hereby voluntarily proffers to the County of Roanoke, Virginia, the following condition to the above-referenced rezoning: The Property which is the subject of the rezoning will be developed in substantial conformity with the Site Development Plan dated November 23, 2001, prepared by R.D. Designs, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. Signed and agreed to by: HOLLINS HOSPITALITY, LLC January 24, 2002 --~ { W:\transact\14875\1\00841814.DOC } ROANOKE COUNTY Applicants Name: Hollins Hospitality, LLC DEPARTMENT OF Existing Zoning: (A) R-1 and (B) R-2 COMMUNITY DEVELOPMENT proposed Zoning C2 Conditional Tax Map No. (A) 27.06-4-1 (B) 27.06-4-17 C" - ~ F-a ' Crttntw of Ko3noke Community Development Planning ~4c Z~~ning 520413ernard Drive P 0 130: 29800 '7 ~7 RoCaCnoke, V:4 2410'11 S-0798 For Staff Use Only Dace received: Received by: 2 lal to a r~µ -rw .4pplica[ion fee: ~'~~' ~ PClBZA date: Z lzl loz ~'y ~ 4 ~ 2 ~ O Z Placards issued: yes 212- az BOS dale: ~fIZ3Joz Case Number Co ' ~ y' 2 0 0 'Z ALL APPLIC.-LNTS Check type of application filed (ch<cl< ali tl~,at apply} ^ Rezoning ~ Special Use ^ Variance wner s Applieants/name/address w/zip ~a ~ ph Y, henry Phone: ~54(l 7L6713A Work: 6545 Corr.'_asse1 L%,ne Cell »`: ._ hoanol:e, VA. ?401H ~3(~6X Tax Pip No. R6.fl~-~-~F ' ~ Phone #: u40 774 3094 Opnper'y~iame~addresswlzil~ Edith .i. Earnest ____ -- ~5;~11 Cot't~i.~:,scl Lane ~, , ~ ~, ?Q~K?fY.~h>K7~. 1"c~;( Map No. (36.03-5-36.1 ~:,,;~Io;.E. , V;i. %401 ~ Properry L:ocatiun R1 ght". (n~S C ;'i;i~; oil i\;[agisteri,ti ~i~.rict 1^~'"!'ndsor Hi'~ 1 S Corntassel Lar i t - -- le, )E 4l('E'n 6:41 and 6545 ~ Commt:niry Planning area: Bark Creek TaxN[apNo.~ 8ti.03•-5-36, ~3(~.Oi-•5-?(>. i Exi:~tine 7.unirt~: R-1 Site of parcel(s): Acres: 3r~~J ) 16.89 Existing Land L'se: Farm -Forage Production REZONING :4ND SPECI;-1L USE PER~YIIT A r't'LIC.~lNTS (R/S) Proposed Zoning: R-1 Proposed Land Use: Stdbl e, Pri Vdte Does the parcel meet the minimum lot area, width, ar.d frontage requirements of the requested district? Yes ~ No ^ IF NO, A VARIANCE 1S tEQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ^ IF N0, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request'? 't'ts-E} -~er~- N/A VARIANCE APPLICANTS (I~ Variance of Section(s) __ of d:c Ro~n~keaunty Zoning Ordinance in order to: Is the application complete? Please check ifenclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OFTHESE ITEMS ARE MISSING OR INCOI<IPLETE. R/S V R/S V Et/S V Consultatior, X 8 1/2" ~ I l" concep[ plan X Application fee Appiication X P.letec and bounds description N Proffers, if applicable Justification I ~ Wste.::nd sewer application L , Adjoining property owners I hereby certify that I am either the ow~ of tt~he~pro~perty or th owner-s a;ent or contract purchaser and am acting with the knowledge and consent of the owner. ~`~/_ , ~,~~" C .~~ ~ ~ D--~-•'v~'+~l` Owner's Signature ~" JUSTIFIC.~TION FOR REZONING OR SPECIAL USE PERMIT REQUEST Applicant Ralph T. Henry /Edith H. Earnest The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This request will further !the purposes of the Zoning Ordinance(Sec. 30-3) by providing for the preservation of Agricultural and Forestal lands, as well as being consistent with the neighborhood land use catagory of R-1 Low Density Residential District. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This request will enhance two of the four General Policies of the Back Creek Community Planning Area District, as respects Natural Resources. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, includi: water/sewer, roads, schools, parks/recreation and fire and rescue. This request will have no impact on adjoining properties and surroundin4 area, except to blend in with the existing lifestyle of this rural community. See Attached !iF CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or sueQest the addition of extra items, but the followin are considered minimum: ALL APPLICANTS X a. Applicant name and name of development X b. Date, scale and north arrow X c. Lot size in acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, Eloodplain, etc. X f. The zoning and land use of all adjacent properties _X__ g. All property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights ~ i. Location, widths and names of all existing cr platted streets or other public ways within or adjacent to the development X j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS N~ k. Existing utilities (water, sewer, storm drains) and connections at the site ~ 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map in a suitable scale and contour intervals N/A n. Approximate street grades and site distances at intersections Nom,., o. Locations of all adjacent fire hydrants N~ p. Any proffered conditions at the site and how they are addressed ~_ q, If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~~,~ 2~21~b 2 Date Signature of applicant ,--- ~ ~"" ~ CONSULTATION I visited the Planning and Zoning Department of Roanoke County on December 9, 2001 and discussed R-1 zoning and Special Use Permit application procedures for the aforementioned property, with Mr. Bill Richardson. Mr. Richardson explained the zoning of the subject property, the procedures for making application for an SUP, and gave me copies of the R-1 Zoning Ordinance, Application, and requirements for Private Stables. JUSTIFICATION I own the property shown on Tax Map No. 86.03-5-36, and my sister, Edith H. Earnest owns the adjoining property shown on Tax Map no. 86.03-5-36.1. This subject property has been owned by the Henry family in excess of one hundred thirty years. The land use of this property has been farming and forestry operations, continuously for that entire period. Because of economic conditions and other factors, the particular type of farming operation has changed several times, including orchard operations for the production of apples and peaches, beef cattle operation, and the production of forages, which is the current land use. Horses were kept on the farm until modern farm equipment and machinery replaced the need for draft horses. This property is located in the Back Creek Community Planning Area and is zoned R-1. It is predominantly open space, and the land slopes moderately downward from north to south. It consists of six acres of white pines planted in 1981, one acre of hardwoods, ten acres of timothy, eight acres of alfalfa, and eight acres of orchard grass, with a 40' x 100' x 17' high standing barn. It is currently in the Land Use Assessment Program as a farming operation. BMP's (Best Management Practices) are employed in the current farming practice, and strict adherence of the Environmental Protection Agency guidelines, is followed in the handling and application of fertilizers, pesticides and other chemicals. I presently hold a Private Pesticide Applicator Certificate issued by the Virginia Department of Agriculture and Consumer Services. A small stream originates from a natural spring near the center of the property and flows into Back Creek, approximately one mile away. None of the property is located within the 100 year floodplain. Virginia Tech completed a research project on this stream approximately six years ago, and reported the stream water was in excellent condition. The parcels, which adjoin this property, comprise a total of eighty-five acres. Sixty-nine of these eighty-five acres are also in the Land Use Assessment Program as farms. -- Two of the four General Policies for the Back Creek Community Planning Area as respects Natural Resources are: 1. Recognize, respect and work with private property owners in order to preserve the rural lifestyle and protect the rights of property owners. 2. Continue to expand the Land Use Assessment Program to promote the preservation of agricultural and forestal uses of land. In view of the open space setting of this rural community, the present Land Use of this and the majority of adjoining property, and in concert with the Back Creek Community Planning District's general policies, we respectively submit this Special Use Permit request for a Private Stable which is a Permitted Use under Sec. 30-41-2 of the Zoning Ordinance. All requirements for Private Stables such as lot size, animals per acre, building setbacks, and proper management of animal waste will be met. CONCEPT Both the property shown on Tax Map No. 86.03-5-36 and that shown on Tax Map No. 86.03-5-36.1 front on State Route 923, known as Corntassel Lane. Corntassel Lane is paved and is 17' in width. There is a 40' x 100' x 17' high barn comprising 4000 sq. ft. floor space on the property identified as Tax Map No 86.03-5-36. On property identified as Tax Map No. 86.03-5- 36.1, there is a two story, 36' x 30' x 20' high frame dwelling comprising 1800 sq. ft. floor area, and a 17' x 27' x 9' high storage and garage building comprising 459 sq. ft. floor area. There are existing gravel driveways from Corntassel Lane to the frame dwelling, barn and storage and garage building. The three buildings and the driveways are shown on the attached Plat. 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Y,, ~ Lax ~ an i ; .~ I 1 ,~~ r• ~ r -.-emus ; ~ ' ~ ~''~ 4~J~,,~ ~`.r rah?~ .. ~,,.. } i ~~. j ~ ~~ T `tom - ,~ ~fH~.''_. .,Y ~ T - r s-z ~,~ ~~ _ ~ '~7 _ ,y i ~~ ( { ,+• ~w~_ ~. r ~ ~} ~ /~ -ta ~" ~ {~I ~r• "~rA br VJ~~i i Tii ~i. .r„ 1 s ~• ~ L ~{. t 1,. ..t .rip ,r ^J+yy~ , ~r .r.,, ~ '~ ~ r~, t!. / i{y 7 _ {~~~ Y ! a; `s~ s ~F. 7 ~ s. ~ I t +~ 1Y 2. ~" 5 s ,., ~ r. ~ ~ ' .l' ~ a ~ •r,~ „ ~~ 4` ~k.. ~ ~~' ~ s ~ t~~~ r~.l ~~~: "n~7~' ~rli k . t ~. ll`` ~~~4 .G ' >~9~.' ~-iiw...~,~ ~K~~' `•}. '_y., ~i y,~ rtR~,J' i ~t r+l ff'~ ;~, ^ r ,.! J I~ ~ ~C ~ r ~}~ xn~ .x I' ~ * l r '7 1 ~r oiT,•r r' ~ {,/ +, f a~ ~ S ~ ~~ r ~ c~ j ~ r i, p ~,r 6 ~r~~,r. f y„rc~~x `~~,`~~, _« ~~1 ~~I~..~fpl ~;~{.! j ~rt~f{ r~ 1~/' I a~11 r,N'9. ~f _ ~: t , .i ~ : :}i1~"~ ~:. :. ~ ~ • . ~ .. ~1~t~~~~~~7r~..cc+-~ ..+.~Il~ ! ~ 1-, ` ~-,~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Ralph T. Henry Zoning: Special Use Proposed Zoning: R-> Tax Map No. 86.03-5-36,36. > F- 3 ., County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Only Date received: Received by: ,Z-22-~z- Application fee: PCBZA date: Placards issued: BOS date: Z 12~ ~ 0 2 ~ (~ ~' 21j•- i72 Case Number '1 --~ LI i ~~:, ~'> ~~> ~..~ ~4LL APPLICANTS Check type of application filed (check all that apply) ^ Rezoning ~1 Special Use ^ Variance Applicants name/address w/zip Phone: (540) 387-3200 Fellowship Commtmity Church 229 Apperson Drive Fax No. Salgn, Vir inia 24153 Owner's name/address w/zi Phone (540) 389-5468 ~ ' Virginia Baptist C iildren s Home and. Family P . 0. Box 849 Services Fax No. Salem, Virginia 24153 Property Location Red. Lane Extension at I-81 Magisterial District: Catawba Baptist Children's Home. Community Planning area: Glenvar Tax Map No.: 45.02-1-15 Existing Zoning: R-1 Size of parcel(s): Acres: 15.652 Existing Land Use: VACANT REZONING AND SPECL4L USE PER/IIIT APPLICANTS (R/ S ) Proposed Zoning: R-1 Proposed Land Use: Reli.giotls Assembl Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes l~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ N/A VARIANCE APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. i!!/S V R/S V R/S V. Consultation 8 1/2" x 11" concept plan / Application fee Application ~ Metes and bounds description ~ Proffers, if applicable / Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner=s agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner=s Signature P-`i JUSTIFICATION. FOR .REZONING OR SPECLaL USE PERMIT REQUEST Applicant Fellowship Community Church The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This project is a religious assembly facility to be located. on a 15.652 acre site for Fellowship Commmunity Church. The site is located. at Red. Lane Extension at Interstate 81. This request is for a special rise permit for a master plan of a multi-phase building program. Phase I will be amulti-purpose facility includin a sanctuary/gym and office/religious education space. The initial facility (Phase I~ will seat approximately 500 people. It is anticipated. that Phase I will be completed. within 3 years. Ultimately, a 1,500 seat sanctuary would. be built. This facility will aid. in the creation of a convenient, attractive and. harmonious community and, reduce all over land density without increase to the public services. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Religions assembly facilities are permitted. by the zoning ordinance by special rise permit and. are generally consistent with the Comprehensive Plan. In fact, the Comprehensive Plan designates this area as "development" for which religions assembly facilities are appropriate. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The proposed project will have minimal impact on the adjoining properties with regard. to water, sewer, schools, fire or rescue. Traffic along Red. Lane will increase with this facility brit will be concentrated. at other than peak times, primarily Sunday mornings and evenings and. some limited. weekday use. In order to provide adequate on-site parking, a parking ratio of 3:1 seat is proposed. (4:1 seat required.). This ratio is based. on the Church's experience and. the experience of other congregations. Storm water run off will be contained. prior to discharge tinder Interstate 81. ~~ _ ~t CONCEPT PLfiN CIiECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pemutting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building pemut procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development _ b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals _ n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. FELLOWSHIP COMMUNITY CHURCH By.,~~o~~t~-~ February 22, 2002 Signa eofapplicant Maryellen F. Goodlatte, Counsel Date F- ~~ The Baptist Orphanage of Virginia, owner of Roanoke County tax map parcel no. 45.02-1-15, which is the property subject to this application, hereby consents to the filing of a special use permit by Fellowship Community Church. Dated this ~ 0 ~ 'day of February, 2002. THE BAPTIST ORPHANAGE OF VIIZGINIA By: ~ its: ..,~..,i; 7 {~'~ /~ I~•.. /t O O Q, ,~ o ~ ~~ ~ , o o i --)- ~~ ~ ~~'-,~ ~' ~ ~'. L ~ ~ T ~~ ~>' `~. ~- J ~ `~ -,_ -1 ~ . ~ , ~ ~•-~ p w~ ~~ 0 0 ~~/y~ I m ~ N n ~ ~ Ids ~ I~ d J~J ~ LJ •-N PpOp~~Q „q' Q tv ~ ~ ~ d~ m 2~QQ-' O "" ",y.-'" ~ ~/ ~ Zm~ z^Z~~ tl~ ~ ~ ~~11 `~~~8~ ~~~QZ o ~ ~ ~ i `.aP mzzarl AFA ~ ~ f ~ i } ~ °' ~ °~~~~ ~N~~= ~m ~ z gm~ ~ ~~~~~, _--- -~, -o\ ` 4' \ ~~~ ~@ n . ----~ a -~- L _'_" Ii iiinlllillll __ ~ a~ / ~~ _ _~ y ~ c. w w'a ~L o~~ ~~ gm~ ,a~ ~ N x {- V ~ \ ~\ ~ ~mo u~ \ u a ~ ~ ~ ._` V ~ \ ~ ~ 4. > Y ~ ~~i (V a \ ~~ ~ , .nn . VI y 3 O ~o~sn e . ~ \ y ~ ~ O 9 ~~ \ '` to ~ V R~ IL ~ ~ ,_ ~- s ~ ~ ' y ~ . of ~` ~ . ~ \ ~ ~6 ~ \ ,~_a~ 9 .r \ ~ ~ ~ . ~-- :~ ~ \ ~ I ~ ~ .. ~ \ 6 \ ~ ~ \ ~ ~ s ~. d ~ ~ ~~ ~~ ~~ ~~ ~ ~ ~ ~ \ ~ l - l \ ~. \~ ~~ ~ ~ ~ ~~ .- ~,_ _ _ ~ y ~ 61 ~ ' _N X XF m ~l !- ~~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Fellovuship Community Church Application Zoning: Special Use Proposed Zoning: R-1 Tax Map No. 45.02-1-15 ACTION NUMBER ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS The four year term of David M. Shelton, Jr., Alternate, Fire Code Board of Appeals expired September 23, 2001. Mr. Shelton has been contacted and is willing to serve another term. The four year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001 Mr. Hendricks has been contacted and is NOT willing to serve another term. 2. GRIEVANCE PANEL The three year term of Raymond C. Denny, Alternate expired October 10, 2001. 3: PARKS AND RECREATION ADVISORY COMMISSION The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District who has resigned. His term expires June 30, 2003. 1 ~-: 4. ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES The four-year terms of Mike Gee, Volunteer Fire, Leon Martin, Volunteer member- at-large, and Mariah Roberts, Volunteer Rescue Squads expired January 2002. The Chiefs Board has recommended the re-appointments of Mike Gee and Leon Martin, and appointments of Phil Wilmott, replacing Ms. Roberts, and Brian Garber, Volunteer Member at Large, replacing the Police Auxiliary member who has retired. These are four year term and will expire January 2006. The by-laws will be revised to delete the Police Auxiliary member and add another Volunteer Member at Large. Members of the Board are recommended by the Volunteer Fire and Rescue Chiefs Board and are confirmed by the Board of Supervisors. The Chiefs Board has asked for confirmation of these appointments at the March 26, 2002 meeting and confirmation has been placed on the Consent Resolution. 5. ROANOKE VALLEY GREENWAY COMMISSION The three year term of Donald Witt will expire April 2, 2002. SUBMITTED BY: APPROVED BY: ~r~~ "~) Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No. Yes Abs Church _ _ _ Flora _ _ _ McNamara- Minnix Nickens 2 1. ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 26, 2002, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes -January 22, 2002 and February 12, 2002 2. Confirmation of Committee appointments to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. 3. Acceptance of $3,748 grant from the Virginia Department of Health, Office of EMS to support Fire & Rescue Automatic External Defibrillator (AED) Program. 4. Resolutions of appreciation upon the retirements of: a. Marvin L. Loyd, Sheriff's Office, after twenty-five years of service b. Alona H. Shelton, Sheriffs Office, after fourteen years of service 5. Approval of settlement agreement with American Management Technologies, Inc. 6. Request to accept donations of sewer easements -the Orchards Sewer Line Extension Project, Hollins Magisterial District. 7. Donation of a drainage easement from Fralin & Waldron, Inc. on Lots 11 and 12, Section 4, Brookfield Subdivision, Vinton Magisterial District. 1 ti 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Rick Burch, Chief of Fire & Rescue Paul M. Mahoney, County Attorney Dan Morris, Director, Finance Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Vickie Huffman, Senior Assistant County Attorney 2 a ~~ January 22, 2002 25 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 22, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of January, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by The Reverend Tommy London, First Baptist Church, Cloverdale, Virginia. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor McNamara asked to add two work sessions, (1) discussion of a Board Retreat, and (2) discussion of a potential aquatic complex. 1 January 22, 2002 27 Chief King estimates that the effective use of thermal imaging saved these firefighters' lives. IN RE: BRIEFINGS 1. Briefin on annual reassessment process. William Driver, Director of Real Estate Valuation) Mr. Driver announced that the purpose of the briefing was to provide for the public and Board of Supervisors information on: (1) Increase in Tax Base and Market Factors; (2) The assessment Process /Review and Equalization Schedule; and (3) Senior and Disabled Citizen Tax Relief -Increase in income level eligibility. Mr. Driver reported that the total increase in assessed values was 6.13%. Values of existing real estate increased 4.08% and new construction accounted for 2.05%. Two market factors that attributed to the increase were the low interest rates and the increase in the number of sales. Sales between 2000 and 2001 increased 13%. He advised that reassessment notices were mailed the first week of January, and our informal hearings will take place from January 16th to the 25th Citizens may schedule an appointment with appraisers or may discuss concerns by phone. Appraisers will conduct office or field reviews of properties during the month of February, and notification to citizens should be completed by the end of February. Following notification citizens may continue their appeal to the Board of Equalization. Mr. Driver also emphasized that last yearthe Board of Supervisors increased the income levels for the Senior and Disabled Citizens Exemption from $30,000 to $50,000 in an effort to assist senior citizens and permanently disabled persons on fixed incomes. To apply for this program citizens need to contact the Commissioner of Revenue's Office January 22, 2002 29 Captain Winthrop, Marine Corp League Commandant Mike Sheperd and Race Director Jeff Baker were present to accept Certificates of Recognition from Roanoke County. They also presented a plaque to Eddie Ford, Parks, Recreation and Tourism and the County of Roanoke for their participation and support of the event. Supervisor McNamara moved to appropriate $7,500 to the Camp Roanoke Funds. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Authorization to enter into an agreement with Roanoke Gas to extend a natural yas line into the Center for Research and Technology. Jill Loope, Assistant Director, Economic Development) A-012202-2 Ms. Loope reported that the 457-acre Center for Research and Technology (CRT) has been undergoing infrastructure improvements since 1998. To date, preliminary roads have been established, water and sewer lines extended, and a site has been preliminarily graded for development purposes. The extension of the gas line to the park is the next phase of improvement critical to the future development success of CRT, and is necessary for the Novozymes project. Ms. Loope advised that the proposal is that Roanoke County enter into an agreement with Roanoke Gas Company to construct a natural gas line into CRT. The proposed extension consists of 15,624 feet of line with a 6-inch minimum line from Rt. 460 January 22, 2002 31 1. First readin of ordinance to obtain a Special Use Permit to operate a Home Occupation for a beauty salon on .27 acres located at 5704 Malvern Road, NW, Hollins Magisterial District upon the etp ition of Betty J. F. Henderson. 2. First readin of ordinance to obtain a Special Use Permit for a rivate kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District won the etp ition of Jerry and Donna Green. IN RE:. APPOINTMENTS 1. Libra Board Supervisor Flora nominated Ms. Tobie McPhail to serve afour-year term which will expire December 31, 2005. 2. Roanoke Valley Regional Pound Facilit Advisory Board A-012202-3 John Chambliss was appointed by unanimous roll call vote at Mr. Hodge's recommendation. IN RE: CONSENT AGENDA R-012202-4; R-012202-4.d Supervisor Nickens moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 012202-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, January 22, 2002 33 Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Flora, McNamara, Minnix, Nickens, Church Nays: None Absent: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Bill Waddell, 5719 Oakland Boulevard asked why three homes with varying assessments were all increased exactly $4,000, which resulted in the most expensive home having the least percentage increase. Mr. Hodge responded that he would investigate and report back. 2. Ann Motley, 5725 Oakland Blvd. noted that the real estate tax rate since 1990 has gone down from $1.15 to $1.12 as of last year and advised it was still difficult for seniors to pay the increased tax assessments 3. David Courey, 3419 Ashmeade Dr., expressed concern about: (1) increased assessments and proposed that a renter's tax be introduced since the bulk of the taxes are on homeowners; (2) that a private firm be contracted to handle assessments which could save money; and (3) that the real estate tax rate be lowered. IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: January 22, 2002 IN RE: WORK SESSION (4T" FLOOR CONFERENCE ROOM) 35 1. Budget work sessions Brent Robertson, Budget Director a. Mid-year revenues and sales tax b. Update on General Assembly The work session was presented by Mr. Hodge and Mr. Robertson and held from 4:50 p.m. to 5:50 p.m. Mr. Hodge reported it will be several weeks before the County will know what state funding will be available. Mr. Robertson reported that staff is working on the personal property revenue and hope to have figures in several weeks. Currently the County is about $400,000 short in current revenues, but may end up by as much as $800,000 short in the current year's budget. In response to questions from the Board on how staff is handling the shortfall, Mr. Hodge advised that the staff is holding positions vacant, looking at travel and other expenses to make up some of the $800,000 shortfall. It was the consensus of the Board to balance the budget without using the General Fund Unappropriated Balance to make up the deficit. Supervisor Nickens asked for a budget work session on February 26, 2002, to discuss where the County stands at that time with local and state revenues. Supervisor Flora asked for information at the same work session on the seven months actual revenues and expenditures compared to the same time last year. 2. Discussion on Board Retreat The discussion was held from 5:05 p.m. to 5:10 p.m. Mr. Hodge and January 22, 2002 37 IN RE: CERTIFICATION RESOLUTION R-012202-5 At 7:00 p.m., Supervisor Church moved to return to open session and adopt the Certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix RESOLUTION 012202-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit for 2.24 acres for an accessory ~artment located at 2929 Elderwood January 22, 2002 39 WHEREAS, Robert Finck has filed a petition for a special use permit for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 44.03-5-8.1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 18, 2001; the second reading and public hearing on this matter was held on January 22, 2002; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert Finck for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 77.03-5-8.1) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) The apartment shall only be used as a residence for members of the owner's family, or as a residence for a person providing care for a member of the owner's family and may not be rented to others. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance with Condition#1 added, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 2. Second readin of ordinance amending ordinance 062601-13 the creation of a new precinct ~Wildwood Precinct #108 alterin the boundaries of Glenvar Precinct #103, and changing the ollin Ip ace for Glenvar Precinct #103 in the Catawba Magisterial District. Paul Mahoney, County Attorne 0-012202-7 January 22, 2002 41 AEP power line in an westerly direction to its intersection with Paint Bank Road; thence in a southeasterly direction with Paint Bank Road to its intersection with Texas Hollow Road; thence in a westerly and then southerly direction with Texas Hollow Road to its intersection with Alleghany Drive; thence in a southerly direction with Alleghany Drive to its intersection with Butt Hollow Creek; thence in a southerly direction with said Butt Hollow Creek to the point of beginning. Catawba Magisterial District. Fort Lewis Elementary School Voting Place 2. That Ordinance 062601-13 is hereby amended by changing the polling place and by the alternation of the boundary of the Glenvar Precinct #103 as follows: GLENVAR PRECINCT - 103 Beginning at a point on the Roanoke/Montgomery County line where U. S. Interstate 81 intersects that line; thence with the said U. S. Interstate 81 in a northeasterly direction to its intersection with the western most corner of the City of Salem corporate line; thence in a generally northeasterlydirection with the said City of Salem corporate line to a point where Butt Hollow Creek intersects said City of Salem corporate line; thence in a northerly direction with said Butt Hollow Creek to its intersection with Alleghany Drive; thence in a northerly direction with Alleghany Drive to its intersection with Texas Hollow Road; thence in a generally northerly and Then easterly direction wifh Texas Hollow Road to its intersection with Paint Bank Road; thence in a northwesterly direction with Paint Bank Road to its intersection with the AEP power line; thence following the AEP power line in an easterly direction to intersection with Catawba Valley Drive (Route 311); thence in a northerly direction with Catawba Valley Drive (Route 311) to its intersection with the topographic crest of Fort Lewis Mountain; thence west with the topographic crest of Fort Lewis Mountain to its intersection with Forest Acre Trail (Route 700); thence with Forest Acre Trail (Route 700) back to the topographic crest of Fort Lewis Mountain; thence with the topographic crest of Fort Lewis Mountain to its intersection with the Roanoke/Montgomery County line; thence with the Roanoke/Montgomery County line to the point of beginning. Catawba Magisterial District Glenvar Middle School 3. That this ordinance shall become effective from and after the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church Submitted by, Mary H. Allen, CMC Clerk to the Board January 22, 2002 Approved by, Joseph B. "Butch" Church Chairman 43 February 12, 2002 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 12, 2002 45 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of February, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by The Reverend Charles Fuller, Pastor Emeritus, First Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor Flora added Item 14 to the Consent Resolution, a request to participate in Roanoke Valley Long-Range Water Supply System Study, and amended Item February 12, 2002 47 In April 2000, staff began meeting with the Ruritan Club to review the agreement, discuss recreation interests, evaluate the facility, and review standard operating procedures. In April 2001 the Ruritan Club asked the County Parks, Recreation, and Tourism Department to take a more active role in the management, scheduling, and supervision of groups using the center, and the department has now assumed the scheduling of the facility, setting fees for the use of the building and picnic shelter, and has an individual in the community who opens, closes, and supervises the use of the building. The Ruritan Club provides custodial services and minor repairs. The fees charged are used to cover supervision and maintenance of the center. Community organizations involved in the original restoration project are not charged a fee for regular meetings. Ms. Pitts reported that during a routine maintenance and fire safety inspection August 2001, staff found large pieces of paint flaking from the ceiling onto the floor. The staff had the paint tested and results showed high levels of lead. After conferring with an environmental consultant and the County Attorney, staff officially closed the building to the public on September 18, 2001 pending abatement of the lead-based paint. An environmental consultant and the Health Department have assisted staff in testing and evaluating the facility. The final analysis indicates that the interior and exterior wood trim paint has some lead content. This includes windows, trim, doors, frames and the detached garage. However, only three areas exceed the HUD limits for lead. These areas are the detached garage, the interior and exterior window frames and casings, and dust samples in the main auditorium upstairs. With these findings, the first floor of the facility has been reopened to the Ruritan Club only for their regular meetings, but remains closed to the public until repairs to the upstairs, garage, and windows can be finished. February 12, 2002 A-021202-2 49 Dr. McCrary reported that the Federal Government provides funds for services provided with local dollars which are designed to prevent out of home placement, mainly foster care. These reimbursement funds must be reinvested into human service programs within the locality and cannot supplant existing funding or be redirected for non- services use. Roanoke County received the initial reimbursement of $55,790 in December 2000. These funds were used to employ a financial analyst to focus on management of funds, verification and submission of claims, and exploring additional revenue streams, and two social workers to focus on family violence prevention, intervention and case management on day to day management and service delivery for cases from the Family Assessment and Planning Team, and preventive and non-custodial foster care. Dr. McCrary advised that the County has qualified for an additional $224,000 Federal Title IV-E Pass Through funds and requested that the Board appropriate these funds to the Social Services budget. Supervisor Minnix moved to accept and appropriate $224,000 to the Social Services budget. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 3. Request from Fire and Rescue Department to accept 28 000 grant funds for reimbursement of wellness and fitness equipment. Richard Burch, Fire and Rescue Chief A-021202-3 February 12, 2002 51 that professionals from the engineering and surveying community, county departments, state agencies including the Health Department, as well as the Roanoke Regional Homebuilders Association, have been involved in the rewrite process and have offered significant contributions for the rewrite. The proposed ordinance is a self contained comprehensive ordinance while the old ordinance was difficult to follow. The Board of Supervisors held a work session on the draft ordinance on January 8, 2002. The Planning Commission also held a work session and held a Public Hearing on February 5, 2002. Supervisor Church moved to approve the first reading and set the second reading and public hearing for February 26, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: APPOINTMENTS 1. Grievance Panel Supervisor Church nominated Joann Thompson to serve athree-year term as an alternate which will expire October 31, 2004. 2. League of Older Americans Advisory Council Supervisor Church nominated Beverly Eyerly toserve aone-year term which will expire March 31, 2003. IN RE: CONSENT AGENDA R-021202-4, R-021202-4.i. R-021202-4.k. R-021202-4.1 February 12, 2002 53 8. Acceptance of 50 child's car safety seats to be distributed by the Roanoke County Police Department to families in need. 9. Acceptance of $33,443 Violence Against Women federal grant to be used to continue investigations and prevention of violent crimes against women. 10. Acceptance by the Police Department of $2,000 donation made by the Gardens of Cotton Hill Homeowners Association. 11. Resolutions of appreciation to the following County employees upon their retirement: a. Edna F. Lawson, Information Technology Department, after more than 25 years of service. b. Margie I. Wright, Social Services Department, after more than 16 years of service. 12. Resolution of Support for the "$4-for-life" initiative in the General Assembly Senate Bill 3 and House Bill 82. 13. Acceptance of water and sewer facilities serving the Gardens of Cotton Hill Section 6 (The Irises) 14. Request to participated in Roanoke Valley Long-range Water Supply System Study. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution with Item 14 added and Item 2 amended to delete appointment to Roanoke Valley-Alleghany Regional Commission MPO, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 021202-4.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF EDNA F. LAWSON, INFORMATION TECHNOLOGY DEPARTMENT, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Edna F. Lawson was first employed by Roanoke County on October 1, 1976, as a key punch and computer operator, and held the positions of Systems/Analyst, Account Clerk II, Senior Data Entry Coordinator; Data Entry and System Support Specialist; and Management Information Systems Coordinator; and WHEREAS, Ms. Lawson retired from Roanoke County on January 1, 2002 February 12, 2002 55 RESOLUTION 021202-4.1 SUPPORTING LEGISLATION EXPANDING THE CURRENT "TWO FOR LIFE" PROGRAM TO "$4-FOR-LIFE" WHEREAS, the Emergency Medical Services (E.M.S.) system of the Commonwealth of Virginia provides an invaluable service to the citizens of Virginia; and WHEREAS, there exists a need to adequately fund the infrastructure of the E.M.S. system which includes funds that are returned to the localities for equipment grants, support for the regional E.M.S. councils, and funding for training and many other elements of the E.M.S. system; and WHEREAS, funding forall ofthese needs has remained constantforthe past eleven years, and is provided totally through the "Two for Life" motor vehicle registration add-on special fund without any support from the state's general fund; and WHEREAS, the Roanoke County Board of Supervisors recognizes the increased cost to operate Virginia's E.M.S. system, and the need to increase that source of funding to carry the system into the next century and to meet the many increased demands. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby endorse the proposed "$4-for-Life" initiative as presented to the Virginia General Assembly in Senate Bill 3 and House Bill 82 at its 2002 session; and BE IT FURTHER RESOLVED, that the Board of Supervisors directs that copies of this resolution be forwarded to the Roanoke Valley legislators in the Virginia General Assembly. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: REQUESTS FOR PUBLIC HEARINGS 1. Request to hold the following Public Hearings on March 12, 2002 a. Public Hearing to elicit citizen comment for items to be included in the budget for the 2002-2003 fiscal year. b. Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. c. Public Hearing to elicit citizen comment to set the real estate, personal property and machinery and tools tax • February 12, 2002 NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Ca ital Reserve 57 5. Statement of Revenues and Expenditures for the month ended December 31, 2001 Supervisor McNamara asked about Fund 039 on the Revenue Statement and requested more information on the history and where the funds come from. 6. Accounts Paid -December 2001 7. uarterl Report for the ~ Reporting Program 8. Minutes of January Clean Valle Council Meeting IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara (1) He advised that everyone needs to understand that the Board is doing their best on the budget process and that the Board, Mr. Hodge and Mr. Mahoney went to Richmond to meet with the legislators. (2) He announced that Oak Grove Elementary School recently won the City Chess Tournament. Supervisor Minnix: He also congratulated the Oak Grove chess team. Supervisor Church: (1) He also noted that all of the members of the Board, Mr. Hodge and Mr. Mahoney attended Legislative Day in Richmond and had dinner with the other valley governments and area legislators because they are trying to speak as one voice on their legislative needs. They also felt that the state government should take the February 12, 2002 59 is unique in its approach to youth sports. While other sections of the county have one booster club that runs all sports in an existing area, Southwest County has a separate club for girls softball, boys and girls soccer, and two separate boys baseball clubs, plus the Cave Spring Recreation Foundation which offers football, basketball, cheerleading, and wrestling. Mr. Haislip advised that he had met with both organizations in the past week and the meetings were positive. He pointed out that the Board and staff have worked for years to improve the facilities and most of them are in the Penn Forest area. He also advised that the organizations will not be able to use Cave Spring Junior High fields because the two high schools will be using them. He also advised that the Hidden Valley group has received a $50,000 donation. Mr. Hodge expressed his concern regarding the potential demand for additional fields and the abuse of current fields because they would be used so often. Supervisor McNamara pointed out that these organizations want to have an identity with their community and schools. Supervisor Minnix responded that if that was the case, then other areas such as Clearbrook and Back Creek may also want recreation organizations. Supervisor Nickens advised that this could be a positive move and would cost more only if the Board allowed it. Mr. Hodge also pointed out that the AAU also wished to use the fields more often. Supervisor Flora advised that he felt in the middle of the issue since he was also a school employee but pointed out that the high schools will have two separate programs and the recreation organizations won't work if they can't get along. It was the consensus of the Board that Parks and Recreation will continue to work with both groups on a solution and how this will impact the fields in the community. February 12, 2002 61 business or industry where no previous announcement has been made. (2) Section 2.2- 3711.A (7) consultation with legal staff concerning a specific legal matter requiring the provision of legal advice, namely, releases from environmental liability; and (3) Section 2.2- 3711.A (7) consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely Roanoke City and the sewage treatment plant contract. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: CLOSED MEETING The Closed Meeting was held from 5:10 p.m. until 6:26 pm. IN RE: CERTIFICATION RESOLUTION R-021202-5 At 6:26 p.m., Supervisor Church moved to return to the open meeting and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 021202-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. A-032602-7. a ACTION NO. ITEM NUMBER J - a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Confirmation of Committee appointments to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES Members of this Board are recommended by the Volunteer Fire and Rescue Chiefs Board and are confirmed by the Board of Supervisors. The Chiefs Board has recommended the following re-appointments and appointments and asked for confirmation by the Board of Supervisors at the March 26, 2002, meeting. They are also requesting that another Volunteer Member at Large replace the Police Auxiliary member and that the by-laws will be revised to reflect this change. Reappoint Leon Martin from Company 9, Volunteer Member at Large, for another four-year term. His term will expire January, 2006. 2. Reappoint Mike Gee from Company 6, Volunteer Fire, for another four year- term. His term will expire January, 2006. 3. Appoint Phil Wilmott from Rescue 11, Volunteer Rescue Squads, for afour- yearterm. His term will expire January, 2006. 4. Appoint Brian Garber from Company 3, Volunteer Member at Large, for a four-year term which will expire January, 2006. This appointment replaces the Police Auxiliary member which is vacant. STAFF RECOMMENDATION: 1 -,. ,. J -~ r~ It is recommended that the above re-appointments and appointments be confirmed, and that another Volunteer Member at Large be added to replace the Police Auxiliary Member. Submitted by: Approved by, ~~~ ~~~ Mary H. Allen CMC Elmer C. H dge Clerk to the Board County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P . McNamara to Church _ x _ Denied () approve consent agenda Flora _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x cc: File Roanoke County Public Safety Volunteer Benefits` Board of Trustees File 2 J-~j ACTION NO. A-032602-7. b ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: ACCEPTANCE OF GRANT -From the Virginia Department of Health, Office of EMS to support our current Automatic External Defibrillator (AED) Program. COUNTY ADMINISTRATOR'S COMMENTS: ~~~ BACKGROUND: During the summer of 2001, Roanoke County Fire and Rescue Department implemented an AED program that placed AED's on quick response Fire/EMS vehicles along with placing AED's in some County Buildings. A grant from the Virginia Department of Health, Office of EMS (VDH-OEMs) was requested to assist the County in supporting the program. SUMMARY OF INFORMATION The VDH-OEMs awarded Roanoke County $3,748.00 to provide support for the program. The funds will be used to purchase training equipment, batteries, and defibrillation pads for the AED's currently in use. The funding from the VDH-OEMs will ensure that the Roanoke County Fire/Rescue Department's AED program remains self- 1 T sufficient. FISCAL IMPACT: -~ The grant monies are designated for support of Roanoke County Fire/Rescue Department's AED Program. No matching funds are required from the County. ALTERNATIVES: No alternatives have been considered since the grant funds are specifically designated. STAFF RECOMMENDATION: Staff recommends the acceptance of the grant funds from the VDH-OEMs to be used to support the current AED Program that benefits the citizens and visitors of Roanoke County. Respectfully submitted, Richard E. Burch, Jr. Chief of Fire and Rescue Approv by, Elmer C. Hodge Q- County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P . McNamara to Church _ x Denied () approve consent agenda Flora _ x Received () McNamara_ x Referred () Minnix _ x To () Nickens x cc: File Rick Burch, Chief of Fire & Rescue 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARVIN L. LOYD, SHERIFF'S OFFICE, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Marvin L. Loyd was first employed by Roanoke County on July 1, 1975, as a special Police Officer under the direction of the Sheriff; and also served as Deputy Sheriff/Corrections Officer; Deputy Sheriff/Court Bailiff and Deputy Sheriff/Corporal/Civil; and WHEREAS, Deputy Sheriff Sergeant Loyd retired from Roanoke County and the Sheriff's Office on March 1, 2002, after twenty-five years and nine months of service; and WHEREAS, Deputy Sheriff Sergeant Loyd served his country with distinction in the United States Army in Desert Storm and Bosnia while employed with the County; and WHEREAS, Deputy Sheriff Sergeant Loyd provided great assistance in the construction of the Police Firing Range and made many other contributions to the citizens of this County during his career; and WHEREAS, Deputy Sheriff Sergeant Loyd, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARVIN L. LOYD for over twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources 2 ~ - ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARVIN L. LOYD, SHERIFF'S OFFICE, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Marvin L. Loyd was first employed by Roanoke County on July 1, 1975, as a special Police Officer under the direction of the Sheriff; and also served as Deputy Sheriff/Corrections Officer; Deputy Sheriff/Court Bailiff and Deputy Sheriff/Corporal/Civil; and WHEREAS, Deputy Sheriff Sergeant Loyd retired from Roanoke County and the Sheriff's Office on March 1, 2002, after twenty-five years and nine months of service; and WHEREAS, Deputy Sheriff Sergeant Loyd served his country with distinction in the United States Army in Desert Storm and Bosnia while employed with the County; and WHEREAS, Deputy Sheriff Sergeant Loyd provided great assistance in the construction of the Police Firing Range and made many other contributions to the citizens of this County during his career; and WHEREAS, Deputy Sheriff Sergeant Loyd, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARVIN L. LOYD for over twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ALONA H. SHELTON, SHERIFF'S OFFICE, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Alona H. Shelton was first employed by Roanoke County on June 27, 1987, as a Deputy Sheriff -Corrections Deputy in the Sheriff's Office; and WHEREAS, Deputy Sheriff Shelton retired from Roanoke County on March 1, 2002, as a Deputy Sheriff -Master Deputy, after fourteen years and eight months of service; and WHEREAS, Deputy Sheriff Shelton, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ALONA H. SHELTON for over fourteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources ~~~- ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ALONA H. SHELTON, SHERIFF'S OFFICE, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Alona H. Shelton was first employed by Roanoke County on June 27, 1987, as a Deputy Sheriff -Corrections Deputy in the Sheriff's Office; and WHEREAS, Deputy Sheriff Shelton retired from Roanoke County on March 1, 2002, as a Deputy Sheriff -Master Deputy, after fourteen years and eight months of service; and WHEREAS, Deputy Sheriff Shelton, through heremploymentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ALONA H. SHELTON for over fourteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~' ACTION NO. ITEM NUMBER ~q~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Request for approval of resolutions of appreciation upon the retirements of (a) Marvin L. Loyd, Sheriff's Office, after twenty- five years of service; and (b) Alona H. Shelton, Sheriff's Office, after fourteen years of service COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Marvin L. Loyd, and Alona H. Shelton from the Sheriffs Office retired from the County on March 1, 2002. They have requested that their resolutions be mailed. It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail to Mr. Loyd and Ms. Shelton with the appreciation of the Board members for their many years of service to the County. Respectfully submitted, Brenda J. Holton, CMC Deputy Clerk Approved by, L,~~ ~~.~ Elmer C. Hodge County Administrator ~ ~.1- ~- o ~- (~ ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara- Referred () Minnix To () Nickens _ _ _ .~ ~ A-032602-7. e ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Approval of a Settlement Agreement with American Management Technologies, Inc. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This Settlement Agreement with American Management Technologies, Inc. (AMT) will resolve a dispute over the assessment of business, professional and occupational license (BPOL) taxes. This action approves this Settlement Agreement and authorizes the County Administrator and Chairman of the Board of Supervisors to execute this agreement on behalf of Roanoke County. SUMMARY OF INFORMATION: This Settlement Agreement provides for the acceptance of $30,000 from AMT, Inc. in full settlement of BPOL assessments for the tax years 1994,1995,1996 and 1997. $10,000 will be paid upon execution of the Agreement, $10,000 will be paid within 30 days, and $10,000 will be paid within 90 days of the execution of the Agreement; 7% interest will be paid upon the unpaid balance. AMT has paid BPOL assessments for the tax years 1998, 1999, 2000 and 2001. The Treasurer and Commissioner of the Revenue will join in this agreement. AMT will dismiss with prejudice its action currently pending in the Circuit Court of Roanoke County challenging the BPOL assessment. FISCAL IMPACTS: $30,000 will be placed in the General Fund. G:\ATTORNEY\PMM\ComofRevenue\AMTsettlemtBOSrpt.frm 1 _.~ STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize the County Administrator and Chairman of the Board to execute the Settlement Agreement on behalf of the County, by and between the County and American Management Technologies, Inc., upon form approved by the County Attorney. Respectfully submitted, Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved (~ Motion by Joseph P. McNamara Church x Denied ( ) to approve consent agenda Flora x Received ( ) McNamara x Referred Minnix x to Nickens x cc: File Paul Mahoney, County Attorney Dan Morris, Director of Finance J-~ G:\ATTORNEY\PMM\ComofRevenue\AMTsettlemtBOSrpt.frm 2 .~. ACTION # A-032602-7 .f ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 SUBJECT: Request to Accept Donation of Sewer Easements -The Orchards Sewer Line Extension Project COUNTY ADMINISTRATOR'S COMMENTS: O~~'O"'?"' ,.l' ~~ BACKGROUND: On August 28, 2001, the Board of Supervisors adopted Ordinance No. 082801-6, which authorized construction and financing for the Local Public Works Improvement Project, The Orchards Sewer Extensions. The ordinance also authorized Utility Department staff or its agents to negotiate with 16 property owners to obtain sewer line easements required within the project area to provide for extension of sewer lines. Due to realignment of two of the sewer line extensions, it is necessary to obtain sewer easements from four additional property owners. SUMMARY OF INFORMATION: This agenda item involves acceptance of the following easements for sewer purposes in connection with the The Orchards -Sewer Line Extension Project: A. Donation of a sewer easement from M. Keith Dalton and Wanda E. Dalton (Deed Book 1538, page 422; Tax Map No. 40.10-01-39) on their property located at 5125 Appletree Drive in the Hollins Magisterial District. B. Donation of a sewer easement from Dennis W. West (Deed Book 1712, page 1; Tax Map No. 40.10-01-08) on his property located at 5130 Harvest Ridge Road in the Hollins Magisterial District. C. Donation of a sewer easement from Ronald E. Davis and Elizabeth W. Davis (Deed Book 1362, page 542; Tax Map No. 40.10-01-09) on their property located at 5122 Harvest Ridge Road in the Hollins Magisterial District. D. Donation of a sewer easement from Ricky A. Chocklett and Karen M. Chocklett (Deed Book 1266, page 1806; Tax Map No. 40.10-01-07) on their property located at 5169 Jonathan Lane in the Hollins Magisterial District. _~.. - f ~' '•.~ These easements are being donated in conjunction with sewer line extensions to be installed as part of The Orchards Sewer Line Extension Project authorized by the Board of Supervisors in Ordinance No. 082801-6. FISCAL IMPACT: These easements are being donated by the respective property owners and will have no fiscal impact. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the donation of these easements and authorize the County Administrator to execute the subject deeds of easement. SUBMIITTED~Y: Gary Rol~el'•tson, P.E. Utility rector APPROVED: ~~~~(iYw~.+' Elmer C. Hodge County Administrator ACTION VOTE Approved ~) Motion by: Joseph P . McNamara No Yes Abs Denied () to approve consent agenda Church x Received () Flora _ x Referred McNamara _ x _ to Minnix x Nickens x cc: File Gary Robertson, Director of Utilities Arnold Covey, Director of Community Development * ~f A-032602-7.g ACTION NO. ITEM NO. ~ - ~`I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Donation of a drainage easement on Lots 11 and 12, Section 4, Brookfield Subdivision, in the Vinton Magisterial District, from Fralin & Waldron, Inc. to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes on property of Fralin & Waldron, Inc., in connection with the development of Sections 3 and 4 of Brookfield Subdivision, in the Vinton Magisterial District of the County of Roanoke: a) Donation of a drainage easement, twenty feet (20') in width, on a portion of Lot 11 and Lot 12, Section 4, Brookfield, from Fralin & Waldron, Inc. (Plat Book 24, page 78; Tax Map #79.03-8-11 and #79.03-8-12), as shown on plat prepared by Lumsden Associates, P.C., dated July 3, 2001, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by County staff. * e 1 STAFF RECOMMENDATION: Staff recommends acceptance of the donation. Respectfully submitted: Vi kie .Huffman Sr. Assistant Coun Attorney Approved ~ ) Denied ( ) Received ( ) Referred to ----------------------------------------------------- ACTION Motion by: Joseph P . McNamara to approve consent agenda VOTE No Yes Abs Church _ x _ Flora _ x McNamara X _ Minnix _ x Nickens x cc: File Vickie Huffman, Senior Assistant County Attorney Arnold Covey, Director of Community Development ~~ 2 \ ~ - \~\ \~ ~ ~ ~~ \\\ ~~~~ 1~ ~ \ / / i / TAX MAP 879.01 / ~~ SECTION No. 4 \ ~\ 'BROOKFIELD', PB. 24, PG. 78 / / / \\\ LOT 16' ,r ~~~~ LOT 17 / / o ~ ~ / pW(D ~~ `` ` ZN n Q `~ l~ \\\ ~\ / _~~ 0 ~ry 12 LOT 13 / SECTION 4 SECTION 4 t~ M a NEW 20' D.E. ~~ (1832 S.F.) ~ lbO) ~ A3 A4 / 9`~~0. ~~ ~~. F / 2 EX. 20~ D.E. / CP.B. 18, pG. 77> / / T / 'BROOKE / LOT 14 SECTION 3 ~Ai \ ~20' D.E. To HE VACATED ~ A7 C2229 S.F,)/ NS. A8 18 j `p 9c. SECTION 3 / ~ 4P 879.01 P.B. 22, PG. 7 ON No. 3 I L07 I5 SECTION 3 AJa \ EYN v~Y STR~ D ~ ~ ~ ~a R °' 81 24'17• E 46.7q. -` ~ P.U.E ~~ n^ N 'a~ ^ \ b y~ ~ \ ~ ti~ I 30 "g•C. \ ~• W -I 11 g~ SECTION 4 /;~ ~ ~' / 10 B9 = SECTION 4 / 5 / / / 4 A5 A8 ~~/ ,6 .1` '~' r.jq SS '~ / b- Z2 / ' 9. J / !! off' ,~° q Q' .1~ ~~ / M~ 5 G~q~ / LEGEND EX. EXISTING D.E. DRAINAGE EASEMENT P.U.E. PUBLIC UTILITY EASEMENT M.B.L. MINIMUM BUILDING UNE S.F. SQUARE FEET P.B. PLAT BOOK PG. PAGE ~..: i NEW 20' D.E. HEREBY DEDICATED LINE LENGTH BEARING B1-B2 20.00 N72'S1'20`W 82-83 107.49 N77'OB'40"E B3-B4 22.37 513'44'55"W 84-B5 61.09 S77'08'40' 85-86 20.76 N67'37'18" B6-Bt 22.82 S45'28'35" PORTION OF 20' D.E. BEING VACATED LINE LENGTH BEARING Al-A2 21.74 N45'28'35"E A2-A3 42.36 S67'37'18'E A3-A4 13.18 N77'08'40"E A4-A5 27.96 N13'44'S5"E A5-A6 22.37 N77'08'40'E A6-A7 50.33 S13'44'55'W A7-A8 31.88 S77'08'40"W A8-A1 57.24 N67'37'18'W DATE: SCALE: COMM. NO.: CADD FILE: PLAT SHOWING 20' DRAINAGE EASEMENT TO BE VACATED AND A NEW 20' DRAINAGE EASEMENT TO BE GRANTED BY FRALIN AND WALDRON, INC. TO ~,yTx of ROANOKE COUNTY ,~~~' J °{~, BOARB OF SUPERVISORS ~ E%HIBIT A o ~ ~ f ~ I FOR PUBLIC USE 1 o VINCEN K. LOCATED WITHIN LU ~ SECTION 3 & SECTION 4 ~ NO. ~ "BROOKFIELD" PROPERTY OF t ~ ~ ~~o~, FRALIN AND WALDRON, INC. VINTON MAGISTERIAL DISTRICT ROANOKE COUNTI' VIRGINIA JULY 3, 2DD1 LUMSDEN ASSOCIATES, P.C. 1" = 40' ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 98-246 4664 BRAMBIETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 0.91NCC~IT nwn onel.inve .nn`-~.,~. ...,.. .. AGENDA ITEM NO.(' APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS _~j~ SUBJECT: l i,~6~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do othervuise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: r ~ ~V ail ADDRESS: ',~ ~ ~n ~~ IN coo c-~ QiR a o ~~ per. S l.~ ~ _ --, PHONE: ~ ~ ~ ~~-S ~--1 !v -"~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Balance at June 30, 2001 $8,572,589 6.80% July 24, 2001 Appropriation to the VRFA -Explore Park ($100,000) July 24, 2001 Loan to VRFA -Explore Park (250,000) Nov 13, 2001 Release of Funds from Advance Auto Agreement 937,329 Mar 12, 2002 CORTRAN additional appropriation 2001-02 (89,262) Balance at March 26, 2002 $9,070,656 7. Changes below this line are for information and planning purposes only. Balance from above $9,070,656 $9,070,656 7 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance Apr ed By ~~~ Elmer C. Hodge County Administrator ~~' CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2001 Nov 13, 2001 Transfer from Department Savings 2000-01 ug 6,2001 Lloyd Property Settlement Proceeds 14, 2001 Solid Waste Collection Canisters Sep 11, 2001 Mason Cove Fire/Rescue Station Septic System Dec 4, 2001 Facility Security Upgrades Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook Balance at March 26, 2002 Respectfully Submitted, Danial Morris Director of Finance Approved By, ~~~~ ~ ~~ Elmer C. Hodge County Administrator Amount 656,424.43 144,301.00 984,000.00 (42,000.00)1 (40,000.00) (60,000.00) (300,000.00) $1,342,725.43 ly ' RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100, August 28, 2001 Citizen Satisfaction Survey (12,000.00) September 25, 2001 RV Employers of People with Disabilities Awards (1,000.00) February 12, 2002 Catawba Community Center Lead Paint Abatement (12,000.00) Balance at March 26, 2002 $75 Respectfully Submitted, Danial Morris Director of Finance Ap roved By, ~~/~ /~~`~" / Elmer C. Hodge County Administrator N _ ~# FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service 1,219,855 780,145.00 Nov 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service 1,801,579 198,421.00 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service 465,400 1,534,600.00 Balance at March 26, 2002 $9,113,344.00 FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) Balance at March 26, 2002 851,865.00 * Of this amount $447,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Appro ed By, // lmer C. Hod e~ g County Administrator ~, ACTION # ITEM NUMBER N~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Accounts Paid -February 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 2/1/02 Payroll 2/15/02 Manual Checks Voids Direct Deposit Checks $6,377,964.77 $709,645.43 $176,494.75 886,140.18 713,842.27 163,325.05 877,167.32 1,161.49 1,161.49 0.00 0.00 $8,142,433.76 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: R ~~~ Danial Morris Director of Finance N ~"~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ~ Church Flora McNamara Minnix Nickens No Yes Abs .- N O M M +~ ~ 6~ Q a+ 7 ~ o ~ ¢~ v O o GD n ~' > CC 3 a Q ~ a ~ p~ ~' N 67 u C ~ ~ L ~ C ~ C~ C b0 0 C C~ ~~/ W W O C O U f., ~, ~ o ~ z o y ~ N 6~ ~ 7 ~ d N O C~ U 'O Q ~ 'CS ° W ~ o ~L ~ d ~ 0. L L' ~+ O W w ~ O ~ a ~ _ ~ L +.+ O GC ~' r.+ 6> 0 ~ 7 ~ C L ~ eC ~ ~` CG _~ ~ .! ~ G G ~ ~~Orr ~ iC O: DA 7 W c 0 w L C V 0 0 c a w ~'v ~.c N N l~ M ~O N ~--~ ~ ~--~ N ~--~ O~ oo O ~O O~ ~--~ ~t v~ l~ O~ N N O ~O oo O [~ oo .-~ [~ [~ [~ v'~ O ~n O O [~ ~--~ 00 ~--~ 00 O \O ~--~ M N ~!1 00 M ~--~ 00 O 01 N O~ v) \O ~--~ ~ O o0 M o0 ~ ~ ~ ~ oo N v) O N O O 01 ~--~ ~ D\ M [~ M O N l~ N \O 00 ~O ~--~ ~ M .~ ~ O ~ M M Vl M M ~--~ ~O [~ M ~--~ [~ O ~ • ~ 01 ~ vl v'~ ~O ~O v~ ~O vi v~ ~ v~ ~O ~O [~ l~ ~ ~ ~ M [~ 00 ~ Vl ~ v~ v'~ r. 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R c ~ ° i a ~ a ~ : - ~, R Q '~ ~ N ~ O w ~~" • ~ O ~ .Y"r y 6~ ~ v ~ ~ C u Ci G G z ;D CC G, ^~ ~ L a C ~ C a 4., W s ~ ~ ~ o U 'a s~ o a ~ ~' L ~ Cfy O ~T 7 m '~ U 'O C O k. C V Q Q O V1 ~-• ~ oo ~ _ ~ 7. ~ u. ~ Lz. N O ~ N v~ N O L O y 00 N ~ O O N ~ ~ v ~ ~ ~ ~ ~ d. Lc.l LU Li ~ s v .p O ~ ~ ~ o p ~ ~ LX ~ `o a ~ ~ ~ v W l\t ._ f ... . ACTION NO. ITEM NUMBER --~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: March 26, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 28, 2002. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 346,597.23 346,597.23 CASH INVESTMENTS: WACHOVIA 472,065.78 472,065.78 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER: EVERGREEN - G.O. 244,365.84 EVERGREEN - R.A. 260,244.35 SUNTRUST 994,588.33 SUNTRUST -CAP 2,761,303.67 4,260,502.19 CORPORATE BONDS EVERGREEN - G.O. 2,373,699.67 EVERGREEN - R.A. 2,228,867.51 SUNTRUST -CAP 8,921.58 4,611,488.76 GOVERNMENT: EVERGREEN - R.A. 3,714,938.60 EVERGREEN - G.O. 3,488,254.92 PAINE-WEBBER 6,000,000.00 PAINE-WEBBER - LB&T 3,596,632.00 SUNTRUST -CAP 2,341,594.74 WACHOVIA CAP 2,411,393.54 21,552,813.80 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) 8,684,564.25 RESOURCE AUTHORITY (R.A.} 2,077,083.24 10,761,647.49 Page 1 of 2 ,. .. MONEY MARKET: EVERGREEN - G.O. 79,954.85 EVERGREEN - R.A. 85,150.07 FIRST UNION 2,254,853.85 PAINE-WEBBER LB&T 1,001,399.53 PAINE-WEBBER LIR 11,796,332.44 SUNTRUST -CAP 9,910,972.95 SUNTRUST -SWEEP 4,333,972.01 29,462,635.70 TOTAL STAFF RECOMMENDATION: Respectfu y S mitted by Alfr C. Anderson C ty Treasurer ~X-~~ ACTION Approved ( )Motion by Denied ( ) Received ( ) Referred ( ) To Approved by: ~~~~~ ~~ 71,667,750.95 I V r ..w~ Elmer C. Hodge County Administrator Church Flora McNamara Minnix Nickens VOTE No Yes Abs Page 2 of 2 C~.a~xx~~~ .a~ ~.u~xx~.a.~.e ~ . ~~ ~ r.~ O~ EtOANO~~ -( ~• ti ~ 2 ~ 7 2 - 1838 DECLARING MARCH 22, 2002, AS LEAGUE OF OLDER AMERICANS AREA AGENCY ON AGING THIRTIETH ANNIVERSARY DAY WHEREAS, League of Older Americans Area Agency on Aging (LOA) was chartered as a private, non-profit agency in 1972, and designated as an area agency on aging under the Older Americans Act; and WHEREAS, LOA Area Agency on Aging has worked diligently for 30 years to improve the lives of older people living in Virginia's Fifth Planning District, an area where more than one-fifth of all residents are elderly; and WHEREAS, LOA Area Agency on Aging, through responsible stewardship of funds from many sources and through the use of volunteers and public/private partnerships has delivered 2.5 million Meals-on-Wheels, served 1.6 million congregate meals, and transported seniors over 1.7 million miles; and WHEREAS, LOA Area Agency on Aging has provided the community with 3 million hours of volunteer service through the Retired and Senior Volunteer Program, Foster Grandparent Program, and Senior Companion Program; and WHEREAS, LOA Area Agency on Aging has helped seniors to live with as much dignity and independence as possible through these and other services including case management, ombudsman, telephone reassurance, legal assistance, insurance and tax counseling, homemaker, personal care, and employment and training programs. NOW, THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim March 22, 2002, in Roanoke County, as LEAGUE OF OLDER AMERICANS AREA AGENCY ON AGING THIRTIETH ANNIVERSARY DAY and encourage all citizens to recognize the proud history and continuing service of this fine organization to the 15,000 older residents of the area. Joseph B. "Butch" Church, Chairman C~~ I vr~,ti Elmer Hodge, Co ty Administrator ATTEST: Mary H. Allen, Clerk 1 R 1 Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 3/19/02 Subject: February Meeting Summary - Roanoke Valley-Alleghany Regional Commission Attached is a summary of the Commission meeting held February 28, 2002. I was out of town on that date. Please address any questions to Wayne Strickland, Executive Director. f '` ~ ~, '~. ~~ ~ t_~,~ '-:~~~.~ ~~~ a ~~ ~'~.~ ~~gio~.a1 ~~r.~m~ss~n 313 Luck Avenue, SW / PO Box 2569 / Roanoke, Virginia 24010 TEL: 540.343.4417 /FAX: 540.343.4416 / wmrw.rvarc.org i rvarc@rvarc.org OVERVIEW OF ACTIVITIES/ACTIONS Roanoke Valley-Alleghany Regional Commission Meeting Thursday, February 28, 2001 ...~~ • Approved amending the Commission's budget to reflect $130,300 awarded for the rideshare grant from the Virginia Departmer.± of Rail and Public Transportation, as well as FY 2002 carryover for the Fifth Planning District Regional Alliance as of August 2001 ($443,796). • Chairman Kessinger appointed a Work Program Committee consisting of one representative from each locality. Members include: Bill Bestpitch, Joe McNamara, Howard Packett, Don Davis, Wendy Wingo, Renae Vincent, Martin Loughlin, and Maeve Archibald. The task of the work program committee is to meet and work with the staff to review the proposed work program items and develop a work program which is based on available Commission staffing and budget. A final work program will be adopted in May and/or June. • Approved the refinancing of the Commission's existing loan and moving of all Commission banking functions to First Virginia Bank SW. The Executive Director was authorized to borrow $100,000 from First Virginia Bank SW, at 6.15%, amortized for ten years, with a balloon payment due in five years. It was reported loan proposals from several banks were received. The loan fiords would be used to pay off the $50,000 loan at First Union, purchase and install the air conditioner chiller/condenser ($25,000) and make other building improvements (approximately $25,000). All banking functions will be moved to First Virginia Bank SW by June 30, 2002. • Approved a resolution authorizing electric service contract extension with American Electric Power. • Two Total Action Against Poverty Head Start proposals were approved during; the intergovernmental review process. • Adopted a resolution authorizing the application for State TDM/Ridesharing Assistance in the amount of $126,346. The Commission's rideshare program is seeking funds from the Virginia Department of Rail and Public Transportation to fund the project in FY 2003. Application packages are due March 1, 2002. Serving Alleghany, Botetourt, Craig and Roanoke counties, the cities of Covington, Roanoke and Salem, and the towns of Clifton Forge and Vinton t~. ~~ Page -2 • Approved 2002 Community Development Block Grant (CDBG) Priorities. This applies to only nonentitlement communities (i.e., all local governments except Roanoke City, which is an entitlement community). It was noted that CDBG applications would receive points based on the priority group in which the Commission places them. Priority One (Highest Value -each of the 3 project types will receive 80 points from the state) includes: Economic Development - Economic Environment Enhancement, Comprehensive Community Development, and Community Facility. • Adopted a resolution approving the Commission's FY 2003 Rural Transportation Planning Assistance Program/Scope of Work. The Commission staff covers the rural transportation program and receives $48,000 from the Virginia Department of Transportation to carry out the rural program. Proposed items in the scope of work include: Botetourt County Interchange Studies, Alleghany County Long Range Transportation Plan, Safety Conscious Planning - GIS Analysis, and General Technical Assistance. • A Planning Legislation Update from the 2002 General Assembly Session was distributed at the meeting. • The meeting was adjourned and the Commission members and staff held a "mini retreat" to discuss topics/projects that are important to the future of the region. The Commission ranked possible regional projects. This ranking will be used as the Work Program Committee examines possible projects for the FY 2003 Work Program. mo ~~~„ q I a cs ~ ~. ~4h0. `L/®~17Y®~~~~~Y lY Of ~1LLL`d~LL ~LL~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219-2000 RAY D. PETHTEL INTERIM COMMISSIONER March 11, 2002 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~- The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in February 2002. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on March 21, 2002. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ;,% ~' n ~- State Secondary loads Engineer JSG/MII VirginiaDOT.org WE KEEP VIRGINIA MOVING E ~ r O b ~ ~ U ~' e,.. W ti W V1 C Q .~ ~ O CC '~ 0 ~.~ C "~"' .C .~ L H Y. ~ ~ w ~'0 a C O c ~ .~ 'Ir b ~~ ~_ «.+ u ~ ~ •L a O ~ c.1 ~ b 0~ ~ w O O L ~ ~ y ~ a ~ O ~ C0 ~ ~ z U w °' L ~ O ~ ~ C d O ~ U C O b ^C bA C ce .1i U s N O v'~ N N O M N O _~ W O O bL CQ r_~ /. C •~ bA C C~ U z ~~ 0 IH N 'i o ~ ~ c > o '~ Q v ~ ~ VJ q H ~ d 0 Z F N O O N ti N O Y C! O O .~ Y O r io 's 0 0 U m I~ 0 '~ i 0 d a d .~ Ct s_ y O ~~ .C4 ix d O O ~, ~, h '~ 0 U h d .y 00 C! I ,~ ~_ h ~~N ~tl ~~ '~ U O '~ ~iy N-t ACTION NO. ITEM NUMBER ~ '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Budget Work Session with Schools SUMMARY OF INFORMATION: This time is set aside for a joint work session with the Roanoke County School Board and school staff to review funding needs for FY 2002-2003. As reviewed with the Board earlier, there are a number of issues that we are dealing with that will have a major impact on the final budget for both the County and Schools. Preliminary personal property assessment runs caused concern as to whether we would meet current revenue projections. The problem, however, was a system difficulty that has been corrected. The projection of a $1,200,000 deficit in personal property for the current year still appears to be a reasonable estimate. Sales tax revenue for January was received this past week and the amount was $31,000 below the January 2001 collection. This increased our year-to-date deficit from 3% to 3.4%. Based on these figures, we have reduced current year projections of sales tax by another $150,000, which brings the total projected deficit in sales tax to $390,000. Also, revenue from the Compensation Board is anticipated to be cut by 5%-7%. This reduction is estimated to cost approximately $300,000. The state is planning to release preliminary details of this plan on March 22, but the Comp Board will not release their final budgets until May 1, 2002. The most significant items of expenditure facing both Boards are health insurance increases and employee raises. Negotiations have reduced the anticipated premium increase from 19% to 13%, but there will have to be some changes to the plan. This reduction in premium may make it possible to provide employee raises. Historically, pay increases for County and School employees have been the same. Other items previously reviewed with the Board include additional dispatchers in the E-911 Center to handle wireless calls from the State Police, School Resource Officers, NPDES Storm-Water Management, and IT System Upgrades. Financing sources for these projects must also be considered. r Respectfully Submitted by W. Brent Robertson Budget Director ACTION Approved () Motion by: Church Denied () Flora Received () McNamara Referred () Minnix To () Nickens cc: File Approved by: ~-I /yyWw Elmer C. Hodge County Administrator VOTE No. Yes Abs 2.0% Version Projected Sources -Uses of New Revenues 2002-2003 Budget Projections Revenues County School Total Real Estate Tax 3,350,000 3,350,000 Personal Property Tax (1,000,000) (1,000,000) Sales Tax (265,000) (265,000) Utility Consumer Tax 40,000 40,000 BPOL Tax (240,000) (240,000) Cellular Phone Tax 173,000 173,000 Hotel /Motel Tax (75,000) (75,000) Interest Income (200,000) (200,000) ABC Profits (79,460) (79,460) Other State Reimbursements (Non -Comp Board) (109,923) (109,923) Other 380,240 380,240 School Revenues 1,656,149 1,656,149 Transfer from Future School Operations (One time revenue) 566,818 566,818 2,540,675 1,656,149 4,196, 824 Personnel and Other Shared Costs VRS Rates School rate- decrease (from 924% to 8.77%) School rate - HI credit (add .67%) County rate decrease (from 10.00% to 7.5%) Life Insurance Holiday (1) Health insurance increase (13% estimated increase) Dental insurance - no change Salary increases (2.0%) School 1% _ $747,000 County 1 % _ $371, 500 Additional Audit fees for GASB 34 Additional SRO for new High School CPMT increase School County Balance to fund other needs Reallocate audit fees School Revenue Sources State Revenues SRO transfer CPMT transfer Dental insurance transfer Local appropriation ($283,409 one-time, $862,457 recurring) (293,230) (293,230) 418, 000 418, 000 (705,000) (705,000) (210, 000) (479, 000) (689, 000) 576, 505 1, 025,146 1,601, 651 - 1,514,000 1,514,000 743, 000 - 743, 000 5,344 2, 753 8, 097 34,193 34,194 68, 387 137, 500 137, 500 137, 500 137, 500 581,542 2,359, 363 2, 940,905 627,980 627,960 1,255,919 13,614 (13,614) - 1,223,116 2, 973, 709 4,196, 824 1, 656,149 34,194 137, 500 1,145, 866 2,973,709 1 2.5°~ Version Projected Sources -Uses of New Revenues 2002-2003 Budget Projections Revenues Real Estate Tax Personal Property Tax Sales Tax Utility Consumer Tax BPOL Tax Cellular Phone Tax Hotel /Motel Tax Interest Income ABC Profits Other State Reimbursements (Non -Comp Board) Other School Revenues Transfer from Future School Operations (One time revenue) Personnel and Other Shared Costs VRS Rates School rate- decrease (from 9.24% to 8.77%) School rate - HI credit (add .67%) County rate decrease (from 10.00% to 7.5%) Life Insurance Holiday (1) Health insurance increase (13% estimated increase) Dental insurance - no change Salary increases (2.5%) School 1% _ $747,000 County 1 % _ $371, 500 Additional Audit fees for GASB 34 Additional SRO for new High School CPMT increase School County Balance to fund other needs Reallocate audit fees School Revenue Sources State Revenues SRO transfer CPMT transfer Dental insurance transfer Local appropriation ($283,409 one-time, $946,332 recurring) County School Total 3, 350, 000 3, 350, 000 (1,000,000) (1,000,000) (265,000) (265,000) 40,000 40,000 (240,000) (240,000) 173,000 173,000 (75,000) (75,000) (200,000) (200,000) (79,460) (79,460) (109,923) (109,923) 380,240 380,240 1,656,149 1,656,149 566, 818 566, 818 2,540,675 1,656,149 4,196,824 (293,230) (293,230) 418,000 418,000 (705, 000) (705, 000) (210,000) (479,000) (689,000) 576, 505 1, 025,146 1,601,651 - 1,867,500 1,867,500 928,750 - 928,750 5, 344 2, 753 8, 097 34,193 34,194 68, 387 137, 500 137, 500 137, 500 137, 500 767,292 2,712,863 3,480,155 358,335 358,335 716,669 13,614 (13,614) - 1,139, 241 3, 057, 584 4,196, 824 1,656,149 34,194 137,500 1,229,741 3,057,584 2 2.75°~ Version Projected Sources -Uses of New Revenues 2002-2003 Budget Projections Revenues Real Estate Tax Personal Property Tax Sales Tax Utility Consumer Tax BPOL Tax Cellular Phone Tax Hotel /Motel Tax Interest Income ABC Profits Other State Reimbursements (Non -Comp Board) Other School Revenues Transfer from Future School Operations (One time revenue) Personnel and Other Shared Costs VRS Rates School rate- decrease (from 9.24% to 8.77%) School rate - HI credit (add .67%) County rate decrease (from 10.00% to 7.5%) Life Insurance Holiday (1) Health insurance increase (13% estimated increase) Dental insurance - no change Salary increases (2.75%) School 1% _ $747,000 County 1 % _ $371,500 Additional Audit fees for GASB 34 Additional SRO for new High School CPMT increase School County Balance to fund other needs Reallocate audit fees County School Total 3,350,000 3,350,000 (1,000,000) (1,000,000) (265,000) (265,000) 40,000 40,000 (240,000) (240,000) 173,000 173,000 (75,000) (75,000) (200,000) (200,000) (79,460) (79,460) (109,923) (109,923) 380,240 380,240 1,656,149 1,656,149 566,818 566,818 2,540,675 1,656,149 4,196,824 (293,230) (293,230) 418,000 418,000 (705,000) (705,000) (210,000) (479,000) (689,000) 576, 505 1, 025,146 1,601,651 - 2,054,290 2,054,290 1,021,625 - 1,021,625 5,344 2,753 8,097 34,194 34,193 68, 387 137,500 137,500 137,500 137,500 860,168 2,899,652 3,759,820 218,502 218,502 437,00+4 13,614 (13,614) - 1,092,284 3,104,540 4,196,824 School Revenue Sources State Revenues SRO transfer CPMT transfer Dental insurance transfer Local appropriation ($283,409 one-time, $993,289 recurring) 1,656,149 34,193 137,500 1,276,698 3,104,540 M:\DDH\Excel\allocation2002-36.x1s 03/26/200210:46 AM 3 Projected Sources -Uses of New Revenues 2002-2003 Budget Projections Revenues ~_~0% County School Total Real Estate Tax 3,350,000 3,350,000 Personal Property Tax (1,000,000) (1,000,000) Sales Tax (265,000) (265,000) Utility Consumer Tax 40,000 40,000 BPOL Tax (240,000) (240,000) Cellular Phone Tax 173,000 173,000 Hotel /Motel Tax (75,000) (75,000) Interest Income (200,000) (200,000) ABC Profits (79,460) (79,460) Other State Reimbursements (Non -Comp Board) (109,923) (109,923) Other 380,240 380,240 School Revenues 1,656,149 1,656,149 Transfer from Future School Operations (One time revenue) 566,818 566,818 2,540,675 1,656,149 4,196,824 Personnel and Other Shared Costs VRS Rates School rate- decrease (from 9.24% to 8.77%) School rate - HI credit (add .67%) County rate decrease (from 10.00% to 7.5%) Life Insurance Holiday # Health insurance increase (13% estimated increase) Dental insurance - no change Salary increases (0.0%) School 1 % _ $747, 000 County 1% _ $371,500 Additional Audit fees for GASB 34 Additional SRO for new High School CPMT increase School County Balance to fund other needs Reallocate audit fees School Revenue Sources State Revenues SRO transfer CPMT transfer Dental insurance transfer Local appropriation ($283,409 one-time, $476,957 recurring) (293,230) (293,230) 418,000 418,000 (705,000) (705,000) (210, 000) (479, 000) (689, 000) 576, 505 1,025,146 1,601,651 5,344 2, 753 8, 097 34,193 34,194 68, 387 137,500 137,500 137,500 137,500 (161,458) 845, 363 683, 905 1,756,460 1,756,460 3,512,919 13,614 (13,614) - 1,608,616 2,588,209 4,196,824 1,656,149 34,194 137, 500 760, 366 2,588,209 4 0 ^~ i U V~ i O C 0 O ~ ~' ~ ~ .+ U C w O U m I ,, + + ~ ~ ' a a a • a ~ a :a ~ ~ ~ o ~ o ~ ~ ~ ~~ ~ 0 0 0 0 N ~ 0 c 0 ~ 0 0 0 ~ ad o rg O Q o c~o :o 000 r ,C-a .t N Z Z N~ + ~ o i 9 ~ 16 0 + ~ ~' d~ ~~ M ~ « O E9 O c ' o ~ ~~ O ~ a0 ll~ O ~ ~ O pp In QO O d ~ O 69 N FA N EA O ~y M O . ~' ~ `A Z `9 ~ p N ~ N `R ~ ~ ~, f. 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O H O r 00 ~ M d" ~ d) cO d' .r+ to r CO ti' ~ r N O ~ o w O N r O N ~ O r N N Ln r N N O _ _ r O W -o U ' ~ w i a ~ E ~ ~ ~ ~ a ~ • O ots ~ m d o N a~ GI m N m `~ O ° L a L a v m c ~ E E cZo o o c > w W w c~ F- ~ a ¢ M O O N 0 M CI h .a N O O N rl ti a~ .~ v a~ a N M O ~i' o O N N N ~ c 0 tp ~ N GO Cfl O N r 00 `- -` r M 1~ ~ ~O I` ~ ~ GO N ~ ~ ~ M t0 0 0 r t} r O N ~ ~ ~ t4 U - N Y • ~ ~ ~ ~ ~ ~ O M N r N ~ N ~ ~ et O ~ m O I~ Q~ CO C7 „_ ~ , ° C7 ' N N st r to N ~ tC ~ ~ a ~ 6R ~ Ef? ~ O ~ C ~ ch ~ N O ° ' ~ ~ U to 01 ~ ~ ~ OW N ~ S OO N O M 3 a r r C ~ ~ ~ ~ ~ 0 r M O r CO ~ CO C~ OO 1~ tC1 ~ ~ ~ ~ OD tt ~ ~ ~ Q M CO ~ ~ M 1 N Q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .. a c o .~ ~ ~ c ~ ~ U a~ _ s ~ a~ Q ~ _ ~~ ~ ~ w O ~ c o ~ ~ 3 ~ a o 0 = O '~ ~ E ~ y otS otS N L O c o ~ o o o m .~ a a U ~ 0 "-' i a i a ~ m ~ w C C O '~ E E E tO O ' W W U F- ~ a Q ~ cis Q N 3 O N m ~ c s w ~ O ~ U U d E N d S m a m "s Ny aC 0 i t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File t a ~_i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION 032602-9 OF CONGRATULATIONS TO JUSTIN LONDON FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL-STATE FIRST TEAMS, GROUP AA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Justin London, a senior at Northside High School, had an outstanding season on the football team, and was instrumental in the 34-24 victory over Pulaski when the Cougars were the No. 1 ranked team in Group AA; and WHEREAS, Justin demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Justin has been invited to participate in the Virginia High School League All-Star game to be played during the summer of 2002; and WHEREAS, Justin received the following honors during the 2001 season: ^ First Team -Blue Ridge District Linebacker ^ First Team -Region III Linebacker ^ Blue Ridge District Defensive Player of the Year ^ Region III Defensive Player of the Year ^ All Timesland -First Team Linebacker ^ All Timesland -Defensive Player of the Year ^ First Team -All-State ^ First Team -Associated Press All-State NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to JUSTIN LONDON for 1 an outstanding football season and being named to All-State First Teams, Group AA. BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Justin London for continued success in all of his future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: . ~~~' ^' Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Dr. Linda Weber, School Superintendent 2 r ~,..~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 RESOLUTION OF CONGRATULATIONS TO JUSTIN LONDON FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL- STATE FIRST TEAMS, GROUP AA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Justin London, a senior at Northside High School, had an outstanding season on the football team, and was instrumental in the 34-24 victory over Pulaski when the Cougars were the No. 1 ranked team in Group AA; and WHEREAS, Justin demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Justin has been invited to participate in the Virginia High School League All-Star game to be played during the summer of 2002; and WHEREAS, Justin received the following honors during the 2001 season: ^ First Team -Blue Ridge District Linebacker ^ First Team -Region III Linebacker ^ Blue Ridge District Defensive Player of the Year ^ Region III Defensive Player of the Year ^ All Timesland -First Team Linebacker ^ All Timesland -Defensive Player of the Year ^ First Team -All-State ^ First Team -Associated Press All-State NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to JUSTIN LONDON for 1 ~1"~ an outstanding football season and being named to All-State First Teams, Group AA. BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes to Justin London for continued success in all of his future endeavors. 2 ACTION NO. ITEM NUMBER GJ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 26, 2002 AGENDA ITEM: Funding Requests from Cultural, Tourism and Other Agencies for FY 2002-2003. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentations to allow cultural, tourism and other agencies the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in the FY 2002-2003 budget. At the March 12, 2002 Board of Supervisors meeting, presentations from human and social service organizations requesting contributions from the County for inclusion in the FY 2002-2003 budget were heard. This review process is somewhat different than in previous years in that the requesting organizations have been categorized into two groups and presentations will be heard at separate Board meetings. All organizations that submitted funding requests for FY02-03 were contacted by letter indicating the date and time their group would be making presentations. An Appearance Request Form was included in the letter and they were instructed to sign and return the form to the Clerk to the Board if they wanted to make an oral presentation. It was also indicated that the order of presentations would be alphabetical, by organization. Please find enclosed an updated listing of organizational requests that include prior years' actual payments, FY01-02 approved budget, and the organizations' funding request for FY02-03 for your review during the presentations. The "proposed" funding column has not been completed. The County Administrator will make recommendations for funding and present them to the Board as part of the FY2002-2003 proposed budget that is planned for April. The written requests and accompanying literature submitted by each organization has been placed in the Clerk to the Board's office for review. Respectfull submitted, Approved by, ~r~~ ' Brent Robertson Budget Director Elmer C. Hodge County Administrator ~~~ ACTION Approved () Motion by: Denied () Church Received () Flora Referred O McNamara To O Minnix Nickens VOTE No Yes Abs ~~-~~ County of Roanoke Board of Supervisors Contributions Cultural and Other Agencies FY02-03 FY 2003 FY 2003 FY 2001 FY 2002 Operating Capital FY 2003 Agency Actual Budget Request Request Adopted Art Museum of Western Virginia - - 5,000 - Arts Council of the Blue Ridge 2,000 2,000 3,000 - Blue Ridge Soil and Water Conservation District 1,250 1,250 2,000 - Center in the Square' 35,000 35,000 135,000 Convention and Visitors Bureau 112,500 130,000 130,000 - Economic Development Partnership 112,500 130,000 136,493 - Explore (The River Foundation) 215,440 215,440 - - Harrison Museum of African American Culture - 2,000 5,000 - Highland Cultural Coalitionz - - 500 - History Museum & Historical Society of Western V 7,500 7,500 10,000 - Japan-Virginia Society - - 1,000 Julian Stanley Wise Museum 20,000 20,000 35,000 - Mill Mountain Theatre 5,000 5,000 8,500 - Mill Mountain Zoo' 5,000 5,000 12,000 200,000 National Association of Counties - 1,557 - - National D-Day Memorial Foundation 10,000 - 10,000 - New Century Venture Center - - 50,000 Opera Roanoke - - 1,200 - Roanoke Regional Chamber of Commerce 2,545 2,500 - - Roanoke Symphony 6,000 6,000 7,000 - Roanoke Valley Alleghany Regional Commission - 29,614 38,998 - Roanoke Valley Greenways Commission 11,400 10,800 11,400 - Roanoke Valley Sister Cities 3,000 3,000 - - appropriate Salem Museum/ Salem Historical Society - - amt - appropriate Salem-Roanoke Baseball Hall of Fame 3,000 3,000 amt - Salem/Rke County Chamber of Commerce 6,000 6,000 7,000 - Salem/Rke County Chamber of Commerce-Capital - 1,000 - - Science Museum of Western Virginia 10,000 15,000 25,000 15,000 Southwest Virginia Ballet - - 1,000 - Vinton Chamber of Commerce 500 500 500 - Vinton Dogwood Festival 1,000 1,000 - - Virginia Amateur Sports 40,000 40,000 45,000 - Virginia Association of Counties 14,229 13,940 16,405 - Virginia Institute of Government - - 5,000 - Virginia Museum of Transportation 5,000 5,000 10,000 - Virginia Western Community College -Scholarship 5,420 5,470 7,010 - Virginia Western Community College -Site Development 32,267 32,267 32,267 - Virginia Western Community College -Walkway Improvements - - 35,340 Young Audiences of Virginia, Inc. - - 5,020 - Total -Cultural and Other Agencies 666,551 729,838 791,633 215,000 - ' 100,000 of this request is a one-time emergency appropriation to offset a reduction in state funding during 2001 and 2002. zThis is a request for a one time contribution. 'The $200,000 capital request can be spread over a two to three year period. ti ._. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 26, 2002 ORDINANCE 032602-10 AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106- 13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WH EREAS, one of the commercial leases assumed at the time of purchase was with Cisco Systems, Inc., for 1400 square feet of office space in Suite 200 on the second floor of the building, and said lease expired on February 28, 2002; and, . WHEREAS, Cisco Systems, Inc., has submitted an offer and staff has negotiated with the tenant to re-lease the premises for a period of two years from March 1, 2002, at a rental of $1,400.00 per month, with the option to renew the lease for an additional two years at a two percent (2%) rental increase; and WHEREAS, it would serve the public interest to continue to lease the premises to Cisco Systems, Inc., in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002; and the second reading and public hearing was held on March 26, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of 1400 square feet of office space in Suite 200 at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, for a period of two years at an annual rental of $16,800.00, payable monthly in the amount of $1,400.00, commencing as of March 1, 2002, and ending on February 29, 2004, with the option to renew said lease for an additional period of two years at a two percent (2%) rental increase, to Cisco Systems, Inc., is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as 2 .. are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: _ ~ ~~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Dan Morris, Director, Finance William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 ACTION NO. Item No. ~__ AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: March 26, 2002 AGENDA ITEM: SECOND READING OF AN ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY COUNTY ADMINISTRATOR'S COMMENTS: e~ 09 BACKGROUND: Cisco Systems is currently a tenant in the Salem Bank and Trust Building, which is owned by Roanoke County. Anew lease must be signed, because the current one expired on February 28, and contained no provisions for automatic renewal other than month to month. The current rent for that space is $11.72/square foot, and the firm occupies 1400 square feet, known as Suite 200. Cisco has indicated a desire to renew the tenancy with a fixed lease, rather than month to month, and has negotiated a two year term with staff at the rate of $12.00/sq. foot. The lease also contains a renewal option for two years at an increase of 2%. The Salem Bank and Trust Building was purchased through revenue bonds, and it is in the best interest of the County in meeting those bond obligations to maintain existing tenants, rather than experiencing vacancy periods with the accompanying renovation and advertising expenses. Because the building is owned by the County, new leases are subject to a public process which includes advertising the availability of the space, offering it to other County departments, and a public hearing. 1 U -" t FISCAL IMPACT: During the two year term of the lease, the County will receive $33, 600 for rental of this space. These funds will be deposited in the Salem Bank and Trust account towards payment of the debt service. STAFF RECOMMENDATION: Cisco has been an excellent tenant and has worked well with the County during the transition period last spring. The negotiated rental rate is fair, based on similar space available in the City of Salem. The Board approved the First Reading of this Ordinance on March 12, 2002. Staff recommends that the Board hold the public hearing on this lease, and approve the Second Reading of the Ordinance. Respectfully submitted, Anne Marie Green Director of General Services Approved ( ) Denied ( ) Received ( ) Referred ( ) To Motion by: ACTION Approved by ~~~ Elmer C. Hodge County Administrator Church Flora McNamara Minnix Nickens VOTE No Yes Abs 2 u-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 26, 2002 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, one of the commercial leases assumed at the time of purchase was with Cisco Systems, Inc., for 1400 square feet of office space in Suite 200 on the second floor of the building, and said lease expired on February 28, 2002; and, WHEREAS, Cisco Systems, Inc., has submitted an offer and staff has negotiated with the tenant to re-lease the premises for a period of two years from March 1, 2002, at a rental of $1,400.00 U-I per month, with the option to renew the lease for an additional two years at a two percent (2%) rental increase; and WHEREAS, it would serve the public interest to continue to lease the premises to Cisco Systems, Inc., in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002; and the second reading and public hearing was held on March 26, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of 1400 square feet of office space in Suite 200 at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, for a period of two years at an annual rental of $16,800.00, payable monthly in the amount of $1,400.00, commencing as of March 1, 2002, and ending on February 29, 2004, with the option to renew said lease for an additional period of two years at a two percent (2%) rental increase, to Cisco Systems, Inc., is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 2 u ~~ 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. 3 t • • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 26, 2002 ORDINANCE 032602-11 AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL WHEREAS, pursuant to Ordinance 42892-7 and Resolution 011497-8, Roanoke County has leased from William Watts and Elizabeth B. Watts a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail since May 1, 1992; and, WHEREAS, said lease expires on April 30, 2002; and, WHEREAS, staff has negotiated with the property owners for a new lease of the parcel for parking purposes; and, WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of the County of Roanoke, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of the County of Roanoke, the acquisition of any interest in real estate shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002, and the second reading was held on March 26, 2002. 3. That the execution of an agreement with William Watts and Elizabeth B. 1 ~. Watts to lease a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, in the City of Salem for public parking facilities at the Roanoke County Courthouse and Jail is hereby authorized. 4. That the lease term shall commence on May 1, 2002, and continue for a period of five (5) years, with the option to renew for one additional five (5) year period upon authorization by resolution adopted by this Board. 5. That the base rent shall be the sum of $1,100.00 per month, with a six percent (6%) annual increase, and payment of any increase in real estate taxes that may be directly attributable to improvements made to the property by the County. 6. That payment of rent shall be made from the funds available in the Courthouse Maintenance Fees revenue account. 7. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: Supervisor Nickens A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors 2 cc: File Anne Marie Green, Director, General Services Dan Morris, Director, Finance William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney Steve McGraw, Clerk, Circuit Court Gerald Holt, Sheriff 3 ACTION NO. ITEM NUMBER 1~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• March 26,2002 AGENDA ITEM: SECOND READING OF AN ORDINANCE AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL COUNTY ADMINISTRATOR' S COMMENTS : 'r;J ,~~,~ BACKGROUND: The Roanoke County Courthouse and Jail complex in the City of Salem has inadequate parking space for citizens and employees. A private parking lot has been leased for the past ten years to relieve the problem. The current lease on the lot expires on April 30, 2002. SUMMARY OF INFORMATION: There is a general lack of parking in the downtown business district in Salem. Roanoke County has investigated alternatives to leasing private property, but no suitable and economic alternative has been identified. The present lease on auxiliary Courthouse parking expires soon, and the property owner has agreed to consider a new lease. Roanoke County staff has worked with the owner on the framework of terms and conditions on this proposed new lease. These terms are for an initial lease term of five years at a fixed monthly rate, with annual increases of six percent. Roanoke County would be responsible for any increases in taxes due to improvements by the County. An additional five year renewal option is available on the same terms. If this parking lot is no longer available for use by Public Safety personnel and witnesses, they will have to pay parking fees at other facilities and be reimbursed by the County. 1 u-~ The Chief of Police estimates a cost of $6,000 per month for patrol officers alone (see attached memorandum). Additionally, due to the proximity of the lot to the Courthouse, law enforcement personnel are able to return to their other duties as quickly as possible after an appearance in Court. Since the lot is open to anyone having business at the Courthouse, no staff is required to monitor the facility on a daily basis, and the only additional costs are occasional refreshing of the gravel surface, which is provided by County personnel. The proposed lease also allows us to maintain control of the property for ten years. This is an unimproved parcel near our Courthouse and is subject to development for other uses. By occupying it, the County has more options available for the next decade, and it may be possible to purchase it at some point in the future. Staff has received e-mail communication from two judges, the Commonwealth's Attorney and the Clerks of the Circuit and Juvenile and Domestic Relations Courts indicating the importance of maintaining that area for parking. The lot in question holds approximately 60 vehicles, and is generally full at several different times during the day. The adjoining paved lot, which is nearly always full, is leased by the adjacent mini-mart, and may not always be available for parking over the next 10 year period. FISCAL IMPACT: The proposed lease sets out payments of $1,100 per month for the first year with increases of 6o for each year after that. Funding is available in the Courthouse maintenance account. ALTERNATIVES• 1. Approve the Second Reading of the attached ordinance. 2. Do not approve the attached ordinance, which will necessitate public safety officers locating and using other facilities for parking, at an approximate cost of $6,000/month, a cost not currently covered in the Police Department budget. STAFF RECOMMENDATION: Staff recommends Alternative #l. Respectfully submitted, Approved by, 2 ~° Anne Marie Green Director of General Services V...~y~,`,~ Elmer C. Hodge County Administrator ACTION Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To Church Flora McNamara Minnix Nickens No VOTE Yes Abs 3 u-a MEMO To: Anne Marie Green Elmer Hodge From: Ray Lavinder Date: 3-5-02 Subject: Parking at the Court House Other than the parking lot next to Getty Mart there are no spaces for Police Officers to park at the Court House in Salem. Without the lot currently available, officers would have to use the paid parking that is available. We have determined that at current rates of the available paid parking, that for patrol officers to attend their one monthly court date for 4 hours would cost approximately $6,000. This does not include detectives who are at court many times each month, and because of preparation and serious Circuit Court trials are generally in court longer. Their court appearances cannot be predicted as well as the patrol officers. The above numbers also do not include patrol officers who appear in court at times other than their assigned monthly date or are involved in case preparation meetings. I feel a good estimate would be an additiona125% to cover detectives and officers not on their assigned court date or $7,500 total. 4 .~ u_a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 26, 2002 ORDINANCE AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL WHEREAS, pursuant to Ordinance 42892-7 and Resolution 011497-8, Roanoke County has leased from William Watts and Elizabeth B. Watts a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail since May 1, 1992; and, WHEREAS, said lease expires on Apri130, 2002; and, WHEREAS, staffhas negotiated with the property owners for a new lease of the parcel for parking purposes; and, WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors ofRoanoke County, Virginia, as follows: That pursuant to the provisions of Sections 2.01 and 2.03 ofthe Charter ofthe County of Roanoke, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of the County of Roanoke, the acquisition of any interest in real estate shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002, and the second reading was held on March 26, 2002. 3. That the execution of an agreement with William Watts and Elizabeth B. Watts to lease a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig u - ;~ Avenue, and Clay Street, in the City of Salem for public parking facilities at the Roanoke County Courthouse and Jail is hereby authorized. 4. That the lease term shall commence on May 1, 2002, and continue for a period of five (5) years, with the option to renew for one additional five (5) year period upon authorization by resolution adopted by this Board. 5. That the base rent shall be the sum of $1,100.00 per month, with a six percent (6%) annual increase, and payment of any increase in real estate taxes that may be directly attributable to improvements made to the property by the County. 6. That payment of rent shall be made from the funds available in the Courthouse Maintenance Fees revenue account. 7. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. 03/25/02 12:34 FAX 5403424480 WETHEI2dNGTON&MELCHIUNNA -_. x]002!003 U-~ WETHERINGTON, MELCHIONNA, T'E RRY, DAY 6:r AMMAR ATTORNEXS AND COUNSELORS March 25, 2002 VIA FACSIMILE (540) 772-2089 Paul M. Mahoney Roanoke County Attorney P.O. Box 29800 Roanoke, VA 24018 Re: Rezoning Petition of Fellowship Baptist Church Dear Paul: ?~C~ [~ ~~~ s 6 ~a~hll c,a~~t~;;5 C~ EiC4. As I told you late Friday, I became acquainted with this matter about mid afternoon that day, and a preliminary review indicates a couple of issues that should be further developed for consideration by the board. I cannot hope to explore and develop these issues with all concerned, including the county staff and board members, by Tuesday night. I have therefore recommended to the church to seek a postponement of a public hearing on its petition before the board until the Aprii meeting. The church and I have confirmed this morning that I will assist the church from this point forward in the matter, and so I now request on behalf of the church that the public hearing be postponed for one month. We are aware of nobody ~,uho will be inconvenienced by granting this postponement. Even so, I have recommended and propose to mail today to the adjacent property owners a notice that the church seeks this postponement. I have advised Pastor Mike Ward that the board wishes someone from the church to appear at 3:00 p.m. Tuesday afternoon before the board to confirm the request for a postponement. I trust that none of the issues would be explored at that time, if I am not present. Incidentally, the church appreciates the board's consideration in suggesting an appearance by a church member on Tuesday, March 26, instead of the attorney, in order to spare expense. DonstdL. Wetherington Email: dwetheringtonQwmtda•com 1100 BB&T BANK BUILDING PO BOX 90 ROANOKE VIRGINIA 24002 PHONE 540-982-3600 FAX 540-342-4480 WWW.WMTDA.COM 03/25/02. 12:35 FAX 5403424480 WETHERINGTQN&MELCHIONNA -'- --- Paul M. Mahoney Roanoke Caunty Attorney March 25, 2002 Page Two Thanks to the board and to you for your considerati.an of the request. Sincerely, Donald L. Wetherington ~7ij 003!003 cc: Fellowship Baptist Church i~VP`.WE7'IIF.RII~1~tnahoney.doc/jn UJ/LO/UL 1L: J3 t'A~ ~4UJ4L448U riC1riL"IC11Vla'1'U1V~c41r;L(:H1U1V1VA WETHERI.NGTON, MELCHIONNA, TERRY. DAY & ANIMAR ATTORNEYS AND COUNSELORS FACSIMILE TRANSMITTAL March 25, 2002 TO: Paul M. Mahoney FAX NO. 772-2089 FROM: Danald L. 4Vetherington PTO. ®F PAGES (including this cover): 3 HARD COPT' TO FOLLOV~': Yes X No MESSpiGE: Please see the attached letter regarding the public heraring scheduled for Tuesday, March 26. Thank you. 1;7J UU1; UU:S THIS FACSIMILE MAY CONTAIN CONFIDENTIAL OR PRIVILEGED INFORMATION AND IS INTENDED ONLY FOR THE RECIPIENT NAMED ABOVE. RECEIPT OF THIS TRANSMISSION SY ANY PERSON OTHER THAN THE INTENDED RECIPIENT DOES NOT CONSTITUTE PERMISSION TO EXAMINE, COPY OR DISTRIBUTE THE ACCOMPANYING MATERIAL. 1F YOU RECEIVE THIS FACSIMILE IN ERROR, PLEASE NOTIFY US BY TELEPHONE AND RETURN THE OR{GINAL FACSIMILE TO US BY MAIL• For Internal Use Only: Fils #: 11U0 88&T HANK BUfI,D1NG PO BOX 90 iZOANOKE VIRGINIA 24002 PF[ONE S4U-981-3800 FAX 54U-341-4!80 ~.~~ ,~ PETITIONER: Fellowship Baptist Church CASE NUMBER: 5-3/2002 Planning Commission Hearing Date: March 5, 2002 Board of Supervisors Hearing Date: March 26, 2002 A. REQUEST The petition of Fellowship Baptist Church to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a Religious Assembly and Daycare located on 5022 Hollins Road, Hollins Magisterial District. B. CITIZEN COMMENTS One citizen spoke. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker asked Pastor Ward why the church was moving from a 1000 seat facility with a membership of only 300. Pastor Ward stated that they are currently land locked and that parking is a problem. Mr. Witt asked why a 35,000 square foot church would be more feasible on this site than a similarly sized industrial building. Mr. Brinker replied that the church facility fit the site and that industrial vehicles would have a difficult time getting to the site. Mr. Thomason asked how much rock depth was on the site. Mr. Brinker did not have the information but commented that he did have a geological survey and would have to research the answer to give definitive answers. Mr. Ross commented that all industrial sites had been slow to move over the last year and particularly over the last 6-8 months. D. PROFFERED CONDITIONS E. COMMISSION ACTION(S) Mr. Todd Ross made a motion to deny the rezoning request with the conditions. Motion carried 5-0. Mr. Ross then made the motion to deny the Special Use Permit for a Religious Facility request. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission ~~ U-~ STAFF REPORT Petitioner: Fellowship Baptist Church c/o Mike Ward, Pastor Request: Rezoning from I-1 conditional to C-1 Special Use Permit for Religious Assembly Location: 5022 Hollins Road Magisterial District: Hollins EXECUTIVE SUMMARY: ~~ This is a request for a rezoning from 1-1, Industrial to C-1, Commercial and a Special Use Permit for religious assembly, at 5022 Hollins Road. The property is designated as Principal Industrial in the 1998 Roanoke County Community Plan and is also listed as an Industrial Economic Opportunity Area for North County by the Department of Economic Development. The request involves one parcel, consisting of 15.00 acres. 1. APPLICABLE REGULATIONS Religious Assembly is not permitted in the I-1 Zoning District. The C-1 District allows religious assembly uses with a Special Use Permit. Site Plan Review required. VDOT approval required. 2. ANALYSIS OF EXISTING CONDITIONS Back rg_ound - In November of 1989, the Roanoke County Board of Supervisors petitioned to amend the Future Land Use map designation of approximately 54 acres on Hollins Road from Development to Principal Industrial and to rezone these 54 acres from R-1, Residential to M-l, Manufacturing for industrial development. These 54 acres include what is currently the Hanover Direct property and the petitioner's property, which is directly to the south. The reasons for this amendment in 1989 were because the Board of Supervisors adopted a strategy to take action encouraging industrial site development through changes in land use and zoning, water and sewer extensions, and long range highway planning. As far back as 1981 this site was included in industrial site studies. Currently the existing land use pattern is industrial development along Hollins Road. Water and sewer capacity are available for an industrial use at this site. The Virginia Department of Transportation has Hollins Road (Route 601) on its six-year plan, to be improved to 5-lanes, to accommodate industrial vehicle circulation. Clearly the intention in 1989 was to encourage future industrial development in this area. Over the past 13 years industrial development has successfully moved into this designated area. 1 ~~~ The property currently has the following conditions; a. The following permitted uses will not be allowed: 1. flea markets 4. seed and feed stores 2. commercial laundries and dry cleaning 5. manufacture of pottery, etc. 3. commercial kennels 6. automobile repair, etc. b. Type "E" screening where adjacent to residential use. c. Noise levels to be limited to 60 decibels when measured at adjacent residence. d. Dust mitigation measures during site development and construction. Topograph~Ve~etation - The site has been graded to accommodate an industrial pad. This was done as part of the site plan for Hanover Direct. There is man-made slope in the front of the property facing Hollins road. At the top of the grade is a flat pad large enough to accommodate an industrial size building. The property then slopes to the rear where there is an existing drainage way and an existing stormwater management basin. Surrounding Neighborhood -The property to the west of the site (rear) is zoned R-1 with a naturally created buffer of drainage way and vegetation. The property to the north of the site is zoned R-2 with a natural buffer of vegetation. The property to the south is the 40- acre property of Hanover Direct, which was built in the early 1990's. To the east across Hollins Road is the C-2 zoned property of Cloverdale Co. Industrial zoning exists behind a portion of that property. 3. ANALYSIS OF PROPOSED DEVELOPMENT Background - Mr. Ward is petitioning to rezone this property from I-1 to C-1 and obtain a special use permit for Religious Assembly. He plans a two-phase project. Phase I will include a daycare/multipurpose facility of approximately 12,000 sq. feet. Construction will begin on this phase two years after purchase of the property. Phase II will be the sanctuary, and construction will begin 3-5 years after the completion of Phase I. Mr. Ward indicates that his current location of Fellowship Baptist Church has a capacity of 1000 seats with a membership of approximately 300. Site Layout/Architecture -Proposed site layout includes a 12,000 square foot multipurpose/daycare facility, a sanctuary for approximately 800 people, parking, future softball field, picnic shelter, and a playground. Access/Traffic Circulation - VDOT comments that sight distance should not be an issue but should be verified in the field by the developer. Based on traffic counts and if a new commercial entrance is permitted, a right and left turn lane maybe required for the site. The length of the full width turn lane and the taper will be determined once additional information is received about the estimated trips generated by the site. Additional right of way maybe needed for the construction of these turn lanes. Future construction improvements for Hollins Road (Route 601) are on VDOT's six-year road plan with a schedule for construction to begin sometime after the fall of 2003. This construction is to accommodate industrial vehicular circulation in this industrial area. The planned road improvements will improve access to this parcel. 2 u~3 Fire & Rescue/Utilities -Fire and rescue services will continue, as they currently exist. The Roanoke County Fire and Rescue Department primarily serves the site. Utilities are currently provided to this property with the anticipation of an Industrial Use. 12" water lines are provided as well as 15" sewer lines. Typical residential water lines are 3/4" and sewer lines are typically 4" Department of Economic Development -The Department of Economic Development strongly objects to the proposed rezoning from I-1 to C-1 and a special use permit for religious assembly at this property. The Department of Economic Development states that industrial acreage needed for the County's economic growth is in short supply and the proposed rezoning and special use permit will erode Roanoke County's current industrial land inventory. The Department believes this is a very good potential industrial site due to its access, location, size and topography. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Principal Industrial in the 1998 Community Plan. Tax exempt facilities are not promoted in areas designated Principal Industrial. Principal Industrial objectives include creating industrial districts that use environmental design practices in their development and become assets to surrounding neighborhoods. This area is also designated as an Economic Opportunity Area. Goals for this area include creating an effective business environment which fosters the growth and prosperity of existing business and industry, seeking new business development and investment in areas planned and designated as economic opportunity areas, and to recognize that developable land is in low supply. 5. STAFF CONCLUSIONS This is a request to rezone 15 acres of industrial land to C-1, Commercial and obtain a Special Use Permit for Religious Assembly. In 1989, at the request of the Roanoke County Board of Supervisors, the Future Land Use map designation and the zoning of this property was amended from residential to industrial with the intention of encouraging future industrial development in this area. Since that time Hanover Direct has been constructed directly to the south of this 15-acre site. Currently the existing land use pattern is industrial development along Hollins Road. In 1998, the Roanoke County Board of Supervisors reinforced this position by again designating this property as Principal Industrial and as an Economic Opportunity Area. The petitioner's request is not compatible with this land use designation or with the objectives of the Roanoke County Department of Economic Development. CASE NUMBER: 6-3/2002 PREPARED BY: Chris Lowe HEARING PC: March 5, 2002 BOS: March 26, 2002 DATES: 3 u-3 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 Fnr staff i Tse (hilv Date received: Received by: ~ X25 (0Z ~ Application fee ~ Z$'6 PCBZA date: 3~5~02 9~fs+ ~go+. ~a Placards issued: ~3d(oZ BOS date: 31a~~d2 Case Number ~v - 3' Z U 0 2 Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V X Consultation X 8 1/2" x 11"concept plan X Application fee X Application X Metes and bounds description NA Proffers, if applicable X Justification X Water and sewer application X Adjoining property owners I hereby certify that I am either the owner of the property r the owner=s agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~ ~'~~~ :,~ [ , L: !! , £'V e C E D /' P CRvner-s Signature ~/1/ Contract Purchaser Signature .~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Fellowship Baptist Church Rezoning: Special Use Proposed Zoning: C-1 Tax Map No. 39.09-1-2 ... ,.. ;, Applicant Friendship Manor, Inc. James Harvey Fellowship Baptist Church, Pastor Mike Ward The Plannin~Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The property is currently located in the northern portion of a Principal Industrial area. However, the adjacent property to the north is currently zoned R-2 and the property north of that is zoned C-2. The request to rezone this property to C-1 is consistent with the surrounding properties and satisfies the requirements of Principal Industrial. Principal Industrial areas are distributed throughout the community and intended to be convenient to residential areas. Allowing the church to locate on this site will support this intent as residential areas are commonly associated with community buildings such as churches. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The project will be constructed in phases. Phase I will consist of a daycare/multipurpose building of approximately 12000 S.F. as well as a playground area and associated parking. The church plans to begin construction on this phase within approximately two years of property purchase. Once constructed, the church will also conduct weekly church services in the building while raising enough money to construct Phase II. This phase will begin approximately 3-5 years after completion of Phase I and will consist of a sanctuary addition for roughly 400 (approx. 8000 s.f.) people. Also included will be the construction of a softball field and picnic shelter. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, inclu8ing waterJsewer, roads, schools, parks/recreation and fire and rescue. U-3 The request to rezone the property to C-1 will have a positive effect on this and the surrounding property. As previously stated the adjacent property on the northern boundary is zoned R-2 with property zoned C-2 beyond that. However, the actual land use of the property zoned C-2 is residential. Therefore, the construction of this church project will have the affect of buffering the current residential property from the existing Hanover Direct facility. The proposed long-terns building plan consists of assembly structures which typically consume far less in public utilities than industrial facilities. ;:::;:.: C~FJ3NGEP'f Pi.~l'~T aC)rl~l[t$T > : '`. A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. ~~1 ALL APPLICANTS a. Applicant name and name of development ~ b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions ~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties ~ e. Physical features such as ground cover, natural watercourses, floodplain, etc. k f. The zoning and land use of all adjacent properties g. All property lines and easements k h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the x ~ .. •.~ ' development ~ j. bimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZOMNG AND SPECIAL USE PERMIT APPLICAIVTS k k. Existing utilities (water, sewer, storm drains) and connections at the site rC 1. .Any driveways, entrances/exits, curb openings and crossovers ~ m. Topography map in a suitable scale and contour intervals X' n. Approximate street grades and site distances at intersections ~ o. Locations of all adjacent fire hydrants ~ p. Any proffered conditions at the site and how they are addressed k q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~~ L~~ ~1~:,~ C. L: 11 y fit/ p a- C f O / ^ ~/~ ~ Signature of applicant Date ~~ ^~~ ~ C a °tg~ + ~~ ~~ ~ *$ ova ~~~~ ~~~r ~~~~ ~ ~ ~o~ ~ g ~ °- ~§_ ~n ~ Y 8 8 ~n ~~s ~ ~ Y ~ ~ ~ Q~ o !72 ~ I 'V• ~~~- ~$4 ~ 4~ ~ Ley^`ir. z (~qu ~QQ tJ ~ ~ >QI~ Y ~ FO~ ~ i~~Y o~°°o ~ $ 'g9c ~~ ~ ~ ~~ ~ o 0 ~--~ F ~ ~ m ~ ~ _ V __ ~ •9` ~~ JJJJJJ "~~M+9! ~ ~u N 2 J ~ J /~{ W ~ ~~4~ ~~~~ ~ m~ ~ a} a .` Beginning at an iron pin set in the right-of-way line of Hollins Road, State Route 601 (Old Route 115) thence with the right-of-way line of Hollins Road, S. 86 54' 20" w. 227.38 feet: thence S. 8° 23' 40" W. 467.04 feet; thence on a curve bearing S. 11° 50' 54" W., a tangent of 286.36 feet on a radius of 2,759.65 feet, an arch distance of 570.67 feet, with a chord bearing of S. 14° 19' 7" w., and a cord distance of 569.66 feet, to an iron pin at the corner to property of David W. Hinman; thence with the Hinman line S. 45° 44' W. 347.33 to an iron pin set; thence N. 38° 45'00" W. 117.00 feet to an iron pin set : thence S . 30° 45' 00" W. .296. oo feet to an iron pin set; thence S. 59° 15' 00" E. 6.7.50 feet to an iron pin set; thence N. 40° 22' 00" E. 42.00 feet to an iron pin set; thence S. 49° 38' oo" E. 14.00 feet to an iron pin set; thence S. 41° 00" W. 351.25 feet to a corner post; thence continuing with the Hinman line N. 32° 30' 30" W. 1, 122 .OO feet to an iron pin set in the line of Raymond B. and Hamner W. Meador near a 36-inch white oak: thence with the Meador line N. 39° 23' 40" E. 304.38 feet to a post; thence N. 1° 03' 00" W. 115.5 feet to an iron pin; thence N. 83° 35' 00" W. 107.18 feet to a corner of the property of H. H. Meador located in the middle of Tinker Creek; thence with the line of H. H. Meador continuing upstream bisecting Tinker Creek N. 8° 36' 40" W. 150.00 feet to a point: thence N. 7° 23' 20" E. 100 feet to a point; thence N. 12° 23' 20" E. to a point; thence 417.00 feet to a point in the median line of Tinker Creek, a corner to property of Ethel B. Stokes; thence continuing upstream bisecting Tinker Creek N. 15° 59' 40" E. 207.95 feet to a point; thence N. 24° 19' 00" E. 199.75 feet; thence N. 0° 22' 00" E. 130.89 feet to an iron pin set at the base of a 36" sycamore tree on the bank of Tinker Creek in the property line of Mattie B. Dowdy's heirs; thence with the line of the Dowdy heirs, S. 72° 42' 00" E. 123.75 feet to an iron pin set; thence S. 79° 12' 00" E. 300.30 feet to an iron pin set adjacent to the edge of an old farm road; thence continuing with the line of the Dowdy heirs and property of James G. and Marian F. Kelly, S. 69° 42' Oo" E. 342.70 feet to an iron pin set at the corner of properties of Minnie B . Nichols and Josephine L. Showalter and Ester S. Rhodes: thence continuing with the line of Showalter and Rhodes, S. 22 28' 00" W. 515.70 feet to the point and place of beginn- ing; containing 52.11 acres as shown a plat of survey dated March 2, 1976, prepared by Buford T. Lumsden and Associates, C.L.S., to which reference is hereby express- ly made for a more particularly description of the property herein expressed. 6. That the effective date of this ordinance shall be February 27, 1990. u-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 26, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 15 ACRES LOCATED AT 5022 HOLLINS ROAD (TAX MAP NO. 39.09-1-2) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-1C INDUSTRIAL DISTRICT TO THE ZONING CLASSIFICATION OF C-1 COMMERCIAL DISTRICT AND GRANTING A SPECIAL USE PERMIT FOR A RELIGIOUS ASSEMBLY AND DAYCARE, UPON THE APPLICATION OF FELLOWSHIP BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held on February 26, 2002, and the second reading and public hearing were held March 26, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 5, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 15 acres, as described herein, and located at 5022 Hollins Road (Tax Map Number 39.09-1-2) in the Hollins Magisterial District, is hereby changed from the zoning classification of I-1C, Industrial District, to the zoning classification of C-1, Commercial District. 2. That this action is taken upon the application of Fellowship Baptist Church. That said real estate is more fully described as containing approximately 15 acres designated as Tax Map No. 39.09-1-2. 4. That the Board finds that the granting of a special use permit to Fellowship Baptist Church for a Religious Assembly and Daycare to be located at 5022 Hollins Road (Tax Map No. 39.09- 1-2) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. U:\WPDOCS\AGENDA\ZONING\fellowship.baptist.rzn.sup.frm 1 ~'~ That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\fellowship.baptist.rzn.sup.frm 2 UJr LO/UL 1L:_3J I'H~1 ~4U34L448U YYCit1L''K1IVCi1UlVaStM1IL'LliH1U1VPiA WL-THERINGTON, MELCHIUNNA, TERRY, I7AY & AIvIMAR A7701tNEYS AND COlJrISELORS FACSIMILE 'TRANSMITTAL March 25, 20Q2 TO: Paul M. Mahoney FAK NO. 772-2089 FROM: Donald L. VVetherington NO.OF PAGES (including this saver): 3 HARD COPT' T4 FOLLOW: Yes X No MESSAGE: Please see the attached letter regarding the public hearing scheduled for Tuesday, March 26. Thank you. I~uul; uus THIS FACSIMILE MAY CONTAIN CONFIDENTIAL OR PRIVILEGED INFORMATION AND IS INTENDED ONLY FOR THE RECIPIENT NAMED ABOVE. RECEIPT OF THIS TRANSMISSION 8Y ANY PERSON OTHER THAN THE INTENDED RECIPIENT DOES NOT CONSTITUTE PERMISSION TO EXAMINE, COPY OR DISTRIBUTE THE ACCOMPANYING MATERIAL. IF YOU RECEIVE THIS FACSIMILE IN ERROR, PLEASE NOTIFY US BY TELEPHONE AND RETURN THE ORIGINAL FACSIMILE TO US 6Y MAIL, For Internal Use Only: File #: 11Q0 88&T HANK BU1I.DSNG PO BOX 90 }LOANOKF. VIRGIN{A 24002 Pl-[QN@ S4U-982-380C FAX 540-342-4!80 U~/ -2002 FRI 17:40 FAX 5402652254 ADMIN 327 Hershberger Road, P~.W Koanoke, Virginia 24012.1.960 5St0 265-2100 FRIENDSHIP 1NANOR ~l'~lII1QS ~"CllPIE'T ~Q!l~l~'!E'1!!r ~OfP1lTI dlldtl~ March 22, 2002 Mr. Joseph B. Church, Chairman Roanoke County Board of SupErvisors P O Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Church: ~~~T~E~ ~~~ n~i' ~~~ 4`a k .r3t•°` 'H~~ C~ ~-~ G~~FiCe Fax: 772-2193 Discussion is scheduled at the upcoming March 26, 2002, Board meeting relative to rezoning approximately 15 acres of property on Hollins Road (Tax Map No. 39.09-1-1), ,awned by Friendship Manor, and contracted for purchase by Fellowship Baptist Church. We have owned this land and held it for sale for over 20 years, and during those years I am not aware that there has ever been an interested buyer. ,Perhaps you arc familiar with a portion of the original tract, which was sold for construedon of the Hanover Direct plant; however, Hanover was not interested in this remaining 15 acres, because Hanover determined the land undevelopable. ' In an attempt to make the property marketable, subsequent to the Hanover transaction we began to grade the site. A visitor to the site will notice that our effort to complete the grading has been abandoned as economically unfeasible, We asked L. A. Gates (Engineering) Company to prepare a report that would document opportunities and challenges relative to this property. That report is enclosed for your reference. iJse of this property for industrial or comi~n.erci.al purposes is severely limited, and we recommend that it is time for the land to be used for an alternative and beneficial purpose. Sincerely, ~~ Calvin L. Lilly Executive Vice :President & CFO (540) 265-2187 @~ ool 03/22/2002 FRI 17:40 FAX .540265,2254 , Ff,DMIN X002 _ _ ..~ ..... ~.~ i..n ur+ r c~ wrrr>-tnT ~ ~b5~~4 taQ.107 D01 larch l8, 2002 Frieaclship Mapor Retirement Cvrnmunity, Tnc. Att. Mr_ Jiro Harvey 327 Hera~bergsr Road, N~ Raanolca, Virginia 24Q12 lie: Request to Rozane Pazcel from I-1, IndustriaY to C,l, Comrracrcial and a Special Use Permit for Re]igi4us Assembly, Taxx Map No. 39.09-1-1 Dear Jim: As per oqr meeting on 'UV'edne$day, March X 3, 2~~2, you indicated the desire to rezoare the property mentioned above from I-1 to C-1. Tlie purpose oftlvs letter is to provide an evaluation a;f the site and to deterrnirxe the feasibility of an industrial access to the site. The fallowing summary is based on a visit to the site, existing topographic mapping and telephone conversations with VDOT and Roanoke County. EI~ISTYIVG SITE CD1~Y~TTXt]1~IS: The property in question is a 15 acre tract, Tax Map #39A9- I-1, owxte~l by Friendship Manor Apartment'Vi]lage Corporation. situated just north of Hanover birect on Hollins Road. It appears that the site has been graded to accoramodat$ two separate building sites. The front building site is approa~imately SOQ ft, by 4bt} ft,(5 acres), There is a di~`etenct iri elevatioln of approximately l5 ft. from the front of the sire to the rear. There is a 20 It. to 30 fi, bank along the nght-af way of Rollins Road at a 4:1 slope. Tb~e back building site is approximately 380 ft. by 46q ft,(4 acres), Yt also >zas a dit'fer~enca of 15 ilr, in clevatiQn, At the rear aI'the property is an existing sedirnenL basin which is adjacent to the l00 year flood plain. The back property line rtu~s alartg Tinker Creek. Between the ~Q building sites, there is a 2:1 slope approximately 30 ft. high. The layout of the property appears to be best suited far. rave separate facilities with a total of 9 acres for deval4pmaAt. SITE ACCESS: Adjacent to the NE corner of the property is a private street~ Lois Lane, that pxovides access to some resltlerttial property as welt as an additional i5 acre industrial tract, Tax Map #38.Q8-3-29, Direct]' across Hollins Road at this locative is Carlos Drive. Culrrently, LaiS Lane is only providing access to the residential property and has a slope of about a 10%, A raaxinnun slope of S°~e to 6% is more desirable for access to an industrial sire in order to accomr,~4date reactor trailer traffic. Tn order tv provide access to the I S acre site, substantial unpravernents m the ezistiztg road would be necessary which would adversely af~et the existing residential driveways that connect to Lois La2re. Q3/22%2002 FRI 17:41 FAX. 5402652254 41DM~N ~ 003 -- _ -...- ~.,. ~.n un i Ga t,ttr~T"MIti T y '~~~~ 4 NO. 107 pg2 Are irxiuatrial entrance to the Ft~endsiaip Manor property would presutnebly require a decal Lane and a left turn lane depending on the traffic generf-ted by the prc'~posed development, This would require additional right-of~~vay for pSo]Iins Raad, Tly.e most desirable location for a truck entrance based an the topography of the sits would be along the north properfiy line edjace~tt to Loin Lane. it would provide access to both building sites, require less grading to achieve the desired slope and would he tho best location to miaitxuze rho impact on the remaining building site. l`Iowevoc, if the entrance was ]orated at this location, the additional rigZit-af way re~~.ared for the dcoel lane would have to be acquired from the residential p~noperties north oi;'the site. In azder to keep tk~e entire length of the deco] lane as well as any raper required an the Friendship Manor property, the en~trarace would have to be located approximately 154 to 200 feet from the Nl? comer of the property, depending uxe the length requtred by VDOT. YDpT has also expressed concerns with an entrance being located inclose proximity to Lois Y.ane. They indicated that a min.imYUn separation of SQ feet betweext tlic returns of the entrance and Laic l;.xne would be required. Bot?i situations would require ~e eatrar~ce to be located south ai floe NE eamar of the site, This Iocatian, however, is n.at desirable for a truck entrance due to the steef- slope and the di~'erence in elevati4tt of approximately 25 feet fra;rn Hollins Raa.d to the top of slope. In order to prordds the necessary slope Arid turning radius to accommodate tractor trailers, the enttapce avould impede aza rite layotat o€tbe upper building site, i:iowover, a aomm®rcial autraace with a steeper slope and Iess of a fuming radius would be possible and have minimal impact on the layout of the building site. C4NCLUSXON: 5eueral factors aeppear to limit the patenti.al to provide an industrial. entrance ro the site. - The steep slope along the right-af--way, The pxaximity to the existing road. - The decal lane and left ttXtti lane whirl; would require additional right-of way from others. Althau$h a commercial entranco may have the same requixements fur a decal, lane and ]e#t tuna lane, tlae steep grade wau]d lae less of a factor if tt~e entrance did not have to address truck ~rai~ic artd the additional right-af way requued would retz~ain within the propatty ofFriendship Zvianor, SinaerolY- L.A, Gates Company David S. Givens, P.$. Project Mangler Brenda Holton -Fwd: U3 Fellowship Baptist Church Page 1 ,. From: Brenda Holton To: Elmer Hodge Date: 3/22/02 4:32PM Subject: Fwd: U3 Fellowship Baptist Church Forwarding for your information. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Paul Mahoney 03/22/02 04:28PM »> Members of the Board: I have just spoken (4:15 pm on Friday 3/22) with Don Wetherington concerning item U3 on your 3/26 agenda: rezoning and SUP for Fellowship Baptist Church. He has just been approached by the church to represent it in this matter. He cannot suitably prepare for the 3/26 meeting. He asked if this matter could be postponed one or two months so that he could prepare to represent the church in this rezoning matter. I told him of the Board's policy, and that I would need a written request from him no later than Noon on Monday. He does NOT yet represent the church; he is merely inquiring if it would be possible to postpone one or two months. He and the minister are discussing his representation, and if they want to proceed on Tuesday. I will keep the Board informed as this matter progresses. Paul M. Mahoney County Attorney c r~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDINANCE 032602-12 GRANTING A SPECIAL USE PERMIT TO JERRY AND DONNA GREEN FOR A PRIVATE KENNEL TO BE LOCATED AT 5606 BARNS AVENUE (TAX MAP N0.26.20-5-3), HOLLINS MAGISTERI- AL DISTRICT WHEREAS, Jerry and Donna Green have filed a petition for a special use permit for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5-3) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on February 5, 2002, which was continued to March 5, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 26, 2002, the second reading and public hearing on this matter was held on March 26, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jerry and Donna Green for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5-3) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) Limited to a maximum of three dogs. (B) The permit shall be renewed annually for three years. After that time if there are no problems, there would be no need to annually renew the permit. 2. That this ordinance shall be in full force and effect thirty (30) days after its 1 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~~ Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 .. o~a}1 ssu U 6647 6629 6623 6571 0tiy Newland Road ti 6646 ay ^S ~ 6624 23. ~¢, ss1 ss4o ss4s 25. 2. 6654 1Q e ss2s 13, ~doL 21. 2. 6628 1• '~p 6679 20, ~1~ 1 4 6627 ~ 6613 1 ~, 27. 1.33 Ac. l a o~ 1 ft., ~ ssos ~ y Se 17, ~' \ & 4ee;g \ ~" Qal ~ / 4-° eel; G{ ts e t, 4 e ~otia ye ~efi 5 A i~ ~e ROANOKE COUNTY Applicant: Jerry & Donna Green DEPARTMENT OF Zonirig: RI Special zcse COMMUNITY DEVELOPMENT Tax Map No. 26.20-5-3 PETITIONER: Green Private Kennel CASE NUMBER: 3-212002 .. ~, Planning Commission Hearing Date: March 5, 2002 continued from February 5, 2002 Board of Supervisors Hearing Date: March 26, 2002 A. REQUEST This petition of Jerry and Donna Green to obtain a Special Use Permit for a Private Kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District. B. CITIZEN COMMENTS There were no citizen comments. C. SUMMARY OF COMMISSION DISCUSSION Mr. Chris Lowe presented the staff report for this petition. Mr. Ross questioned if the dogs stayed off the road when Mr. Lowe did a site visit today. Mr. Lowe stated that the dogs stayed off the road during the first visit and stayed on the porch during the second visit. D. CONDITIONS • Limited to a maximum of three dogs • The permit shall be renewed annually for three years. After that time if there are no problems, there would be no need to annually renew the permit. E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the Special Use Permit with the above conditions. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 2 MEMORANDUM Date: February 27, 2002 Re: Green Private Kennel To: Planning Commission From: Chris Lowe In regards to the issues, which gave grounds for the issuance of a 30 day continuance at the February 5th, Planning Commission Public Hearing, Mr. And Mrs. Green have taken care of the following issues: 1. Mr. and Mrs. Green have applied for and been granted a building permit for the construction that was taking place at the time of the last meeting. 2. David Holladay, County Zoning Administrator has determined that the keeping of horses for this property is a grand fathered use. If you have any questions regarding this petition please feel free to contact me at 772-7592. Thank you. u-~ STAFF REPORT Petitioner: Green Private Kennel Request: Special Use Permit for Private Kennel Location: 5606 Barnes Avenue, 24019 Magisterial District: Hollins Suggested 1. Maximum of three (3) dogs. Conditions: EXECUTIVE SUMMARY: This is a request for a Special Use Permit for a Private Kennel at 5606 Barnes Avenue. The property is designated as Transition in the Roanoke County Community Plan, and is currently zoned R-l. This request is for a Private Kennel. The SUP request involves (1) one parcel, consisting of 1.50 acres. 1. APPLICABLE REGULATIONS Private Kennel is Permitted in R-1 Zoning District with a Special Use Permit. Private Kennels in R-1 shall follow the regulations set forth in Sec. 30-82-4 in the Roanoke County Zoning Ordinance. 1. Minimum lot size: One (1) acre. 2. A private kennel shall be permitted only when accessory to a single family dwelling. 3. Exterior runs, pens and other confined areas designed to house four (4) or more animals shall be set back at least twenty-five (25) feet from any property line. For the purposes of this section, perimeter fencing of a yard shall not be considered a confined area. 2. ANALYSIS OF EXISTING CONDITIONS Background - Mr. & Mrs. Green were informed that they were in need of a kennel license due to the fact that they have three (3) dogs. The Greens were not aware of this regulation. Two (2) of the dogs are elderly dogs over twelve (12) years of age. The third dog is approximately four (4) years of age. The greens have installed invisible fence to enclose the entire property. Training was completed before Christmas. Topography/Ve etg_ ation - Surroundin Neighborhood -The surrounding neighborhood consists of residentially zoned properties. Fh ' `'~ 3. 4. 5. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The site is a 1.5 acre site with a swimming pool and horse barn which are both enclosed by fencing. Access/Traffic Circulation - V DOT anticipates that the existing entrances are acceptable and that this request will have no impact to Barns Avenue, but notes that Barns Avenue is maintained by the City of Roanoke. Fire & Rescue/Utilities -Fire and rescue services will continue, as they currently exist. The Roanoke County Fire and Rescue Department primarily serve the site. Utilities are not currently provided to this property. This Special Use Permit does not affect the existing public water and sanitary sewer systems Department of Economic Development -The Department of Economic offer no objections. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Transition in the 1998 Community Plan. This particular use is not identified in the Community Plan, but does follow the pattern of different categories of housing within this zoning district. Transition is defined as a development area which should discourage strip development and encourage access and aesthetics. STAFF CONCLUSIONS This is a request for a Special Use Permit for a Private Kennel. The request involves (1) one parcel, consisting of 1.50 acres on Barns Avenue. This conforms to the Roanoke County Community Plan and the site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: PREPARED BY: HEARING DATES: 3-02/2002 Chris Lowe PC: February 5, 2002 BOS: February 26, 2002 2 "~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 pIICAIYT Check type of application filed (check all that apply) ^ RezoningSpecial Use Applicants name/address w/zip ~ ~~r r~ ~ T~ v,,r,v-q- Gr~e ~ '~,pan)v ~ ~ V0.• ?J•~Ol~j Owner's name/address w/zip S ~,,^,~.~.. Property Location For Staff Use Onl Date received: Received by: pN /TW 1221, O( Application fee: PC/BZA dater I S /d Z ~ 40 Placards issued: BOS date: Z X210 /~ Z C~5 Case Number 3 --. 0 2 ~Z00 2 ^ Variance Phone: Work: Cell #: Fax No.: - ~78~ J Phone #: Fax No. #: Magisterial District: ~~-p L ~ t N S Community Planning area: Tax Map No.: 2 ~ 2 0 ~ O S _ 0 3.00 - Do60 ~ Existing Zoning Size of parcel(s)• Acres• ~ • `ij ~ I Existing Land Use: RE20NI?VG AND SPECL4L USE PER161IT APPLIC.9NTS (A/S) Proposed Zoning: ~~ Proposed Land Use: ~(Z 1 ~ AT E ~~ E N N E ~- ~~ ~ESIDEN7IAL Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ V,gRlA1VCE APPLICAN?'S Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/5 V R/S V R/S V Consultation ~'' 8 1/2" x 11" concept plan Application fee ~ i Metes and hounds description ~- Proffers, if applicable Application - Ad oinin roe owners Justification Water and sewer application J g P P riY I hereby certify that I am either the owner of the property or the owner=s agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~~ 2 y ~, ~ ~s~~~ Owner's Signature 4 CONCEPT :PLAN CHECKLIST ` °~t A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions _ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets or other public ways within or adj acent to the development ____ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. .Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersecrions _ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~,~-- Signature of applicant Date t~~ ~ ~r~ -,Cam f~~ ~ ~-~-:~ r~ ~~, ~.. ~ ~,u_~,~ a...~F' -~-w a<.,~ - Wiz. ~`-~'-~ -~„~cn-~/ ~F-„-~~ ~ ~.~-_~.^ ~ Cam, hz.~ 7z~,r,,y,<~u.~ / u~~ P ~ ~ r1 ~ v ~' s V -.~ ~~ t~ f t , ~~ i11 '~ j i ,~ i ~~ ;~ ~ ~~~ s e 4 27. .31 Ac. ~\ NORTH ATED ACREAGE 17.5 A C ACREAGE 19.9 A D DIMENSION 225(S) DIMENSION 225 HATE LOCATOR 26.15 26.16 27.13 26.19 27.17 37.07 37.08 Raaaoke SHEET INDEX ORIGINAL MAP DATE: 12/31/80 PROPERTY IDENTIFICATION MAP ioo a sa ioo zoo Scale: 1" = 100' LAST REVISION: 04/29/98 ~~.~~ :B ^ M1 M2 °~e41 6635 ~-~ 6647 6629 6623 6577 Ny Newland Road ti~ 6646 ~, 6624 23.0 2¢, ssv ss4o s6as 25. 2. 2Z. 27. 1.33 Ac. ~~ - /2. 6634 ~+ N 6615 13. ~~oG 21. ss2s er '~~ 6679 20, ~~~ ~ Y 1 4, 6612 d aC' 6673 1 ~, a o`~ 1 &, ~ ss~s ~ 2 1'r, GSA - & Q~~~Sy u-y \ ~" ~,al - ~. / 4to el e G{ - et5 e~ 4 a `ov eye aet' 5 A t4 $~ ROANOKE COUNTY Applicant: Jerry & Donna Green DEPARTMENT OF Zoning: RI Special use COMMUNITY DEVELOPMENT Tax Map No. 26.20-5-3 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 26, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT TO JERRY AND DONNA GREEN FOR A PRIVATE KENNEL TO BE LOCATED AT 5606 BARNS AVENUE (TAX MAP NO. 26.20-5-3), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Jerry and Donna Green have filed a petition for a special use permit for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5-3) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on February 5, 2002, which was continued to March 5, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 26, 2002, the second reading and public hearing on this matter was held on March 26, 2002. NOW, THEREFORE BE IT ORDAINED bythe Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jerry and Donna Green for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5-3) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) Limited to a maximum of three dogs. (B) The permit shall be renewed annually for three years. After that time if there are no problems, there would be no need to annually renew the permit. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\green.kennel.sup.wpd 1 AGENDA ITEM NO. APPEARANCE REQUEST -PUBLIC NEARING -ORDINANCE CITIZEN COMMENTS I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~j~~f s ~ A ~R I S ADDRESS: 31 b ~.D ~l]NEYW{if~ ~• PHONE: ~' ' .• 7~ ~ O AOANp4. of F ~ 1 • ,~ , ~' ~ 2 Gf a2 C~~~~~ ~~ ~~xx~~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 MARY H. ALLEN, CMC FAX (540) 772-2193 CLERK TO THE BOARD Email: mallen®co.roanoke.va.us March 30, 2002 Mr. Fred Altizer District Engineer Virginia Department of Transportation P. 0. Box 3071 Salem, VA 24153 Dear Mr. Altizer: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a certified copy of Resolution No. 032602-6 requesting VDOT to continue funding projects currently identified on the plan and adopt those projects identified as "Projects not on plan" for inclusion into the 2002-2008 Primary and Interstate Six Year Improvement Plan. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, March 26, 2002. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Attachment cc: File Arnold Covey, Director, Community Development The Honorable Shirley J. Ybarra, Secretary of Transportation, and Chairman, Commonwealth Transportation Board Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner, U. S. Senate Senator George Allen, U. S. Senate Congressman Robert Goodlatte Congressman Frederick Boucher o~ RoAnro,~F ~ t 1~. `~ A Z ~ a C~~a~xr~ ~~ ~x~xxY~a.~..~ f838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 MARY H. ALLEN, CMC FAX (540) 772-2193 CLERK TO THE BOARD Email: mallen~co.roanoke.va.us March 30, 2002 The Honorable Mark R. Warner, Governor Commonwealth of Virginia 3`d Floor, State Capitol Richmond, VA 23219 Dear Governor Warner: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a certified copy of Resolution No. 032602-1 ratifying the declaration of a state of local emergency, ratifying the request to the Governor to declare a state of emergency, and requesting support and assistance from the U. S. Environmental Protection Agency. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, March 26, 2002. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Attachment cc: File Paul M. Mahoney, County Attorney Richard Burch, Chief, Fire & Rescue Dan O'Donnell, Assistant County Administrator Ray Lavinder, Chief of Police Skip Burkart, Commonwealth's Attorney Roanoke Valley Delegation to the General Assembly ~F ROANp~~ r ` ~,A ~ 2 ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District March 26, 2002 Mr. Marvin L. Loyd 2756 Creekside Drive Salem, VA 24153 Dear Mr. Loyd: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the March 26, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, D ~ ~~ Jc~~~~`~ ~~ ~~~~ ~~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bo s @ co. roanoke. va. us M~ OF POANp~.~ ' , l ~ A A Z ~ ~ 1838 ~ _ Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District March 26, 2002 Ms. Alona H. Shelton 2101 Denniston Avenue Roanoke, VA 24015 Dear Ms. Shelton: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the March 26, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, cJ • ~i// f o '~~~~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co.roanoke.va.us O~ pOANpf~ ~ 'A A Z ~ z ~ a rasa MARY H. ALLEN, CMC CLERK TO THE BOARD Email: mallen~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 April 2, 2002 Mr. Phil Wilmott 6939 Highfields Farm Drive Roanoke VA 24018 Dear Mr. Wilmott: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, March 26, 2002, the Board of Supervisors voted unanimously to appoint you as the Volunteer Rescue Squad member to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. This appointment is for afour-year term and will expire January, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Enclosures C~~~~t~ of ~Zu~~~~e ~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: Jennifer Conley Sexton, Volunteer Coordinator Bob Jernigan, Risk Manager of Poanro~,~ r t, t ti rA y 2 ~ a ~~~~~ ~~ ~~~~.~t,.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 MARY H. ALLEN, CMC FAX (540) 772-2193 CLERK TO THE BOARD Email: mallen~co.roanoke.va.us April 2, 2002 Mr. Mike Gee 3852 Sun Valley Lane Roanoke, VA 24014 Dear Mr. Gee: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, March 26, 2002, the Board of Supervisors voted unanimously to re-appoint you as the Volunteer Fire member of the Roanoke County Public Safety Volunteer Benefits Board of Trustees for another four-year term. Your term will expire January, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosures cc: Jennifer Conley Sexton, Volunteer Coordinator Bob Jernigan, Risk Manager O~ POANp~ F ~ ' z c> ~ aZ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD Email: mallen@co.roanoke.va.us C~n~txr~~ ~~ ~~~t~u~.~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 2, 2002 Mr. Leon Martin 5140 Glenvar Heights Boulevard Salem, VA 24153 Dear Mr. Martin: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke County Public Safety Volunteer Benefits Board of Trustees. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, March 26, 2002, the Board of Supervisors voted unanimously to re-appoint you as a member-at-large of the Roanoke County Public Safety Volunteer Benefits Board of Trustees for another four-year term. Your term will expire January, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~~~ ~~ ~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosures cc: Jennifer Conley Sexton, Volunteer Coordinator Bob Jernigan, Risk Manager O~ ROAN04,F ~> , ~' a -~_~' ~ ~ ~; a? ~_;,,. X838 MARY H. ALLEN, CMC CLERK TO THE BOARD Email: mallen~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 April 2, 2002 Mr. Brian Garber 3524 Sunchase Lane #924 Roanoke, VA 24018 Dear Mr. Garber: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, March 26, 2002, the Board of Supervisors voted unanimously to appoint you as a member-at-large of the Roanoke County Public Safety Volunteer Benefits Board of Trustees. This appointment is for afour-year term and will expire January, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Enclosures C~o~txt~~ ~~ ~~~t~oC~ ~. l~'~ ~ Brenda J. HOlton, CMC Deputy Clerk to the Board of Supervisors cc: Jennifer Conley Sexton, Volunteer Coordinator Bob Jernigan, Risk Manager c Recommended Improvements: Additional lanes and intersection improvements. Cost: $12,000,000-$15,000,000 3. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four-lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. Traffic Counts: From the Roanoke City limits south is approximately 44,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000 4. Route 116 (Jae Valley Road) Need: The Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. Traffic Counts: From the Roanoke City limits south: approximately 4,000 vehicles per day. Recommended Improvements: Improve approaches and replace existing bridge. Cost: $3,000,000-$4,000,000 5. Route 460E (Wal-Mart development) Need: Route 460E fr m the Roanoke City Limits to Alternate Route 220 con ' s to s e increased traffic demands and the proposed develo ent f e intersection at Route 220 will add to traffic counts n this s tin of Roanoke County. Traffic 3 Recommended Improvements: Other primary roads in Roanoke County which deserve consideration for spot improvements: 6. Route 419 (Electric Road) Intersection improvements, Route 118 (Airport Road), Route 24, (Washington Ave.) i intersection of William Byrd High School, er On motion of Supervisor Nickens to adopt the resolution with change in paragraph #5 from 311 Catawba to Route 460E and with deletion of any funds for I-73, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None / On motion of Supervisor Nickens to adopt the resolution with the inclusion of the ;~' plan for I-73, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: Supervisor Nickens A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Fred Altizer, District Administrator, VDOT The Honorable Shirley J. Ybarra, Secretary of Transportation and Chairman, Commonwealth Transportation Board Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner, U. S. Senate Senator George Allen, U. S. Senate Congressman Robert Goodlatte Congressman Frederick Boucher I hereby certify that the foregoing is a true and correct copy of Resolution 032602-6 adopted by the Roanoke County Board of Supervisors by a four to one vote on Tuesday, March 26, 2002. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 4 S Need: This section of Route 460 beginning west of the East Corporate Limits of the City ' of Roanoke and proceeds east to the Bedford County Line, a distance of 7.59 miles. The continued growth within this comdor has increased traffic demands. Traffic Counts: Year 2000 traffic volumes decreases as the route progresses eastward from 29,000 to 20,000 vehicles per day, with a Level of Service C-B. The projected traffic volumes for the year 2020 show an increase to 45,000 to 29,000 vehicles per day with a Level of Service of F-C on the existing typical section. Recommended Improvements: Reconstruct the existing four-lane roadway to a six-lane facility. Brenda Holton - Re: Emergency Resolution Page 1 From: Paul Mahoney To: Brenda Holton Date: 4/1 /02 11:22AM Subject: Re: Emergency Resolution Brenda: I would add the Chief of Police and the Commonwealth's Attorney. The members of the local legislative delegation is a good idea. Paul »> Brenda Holton 04/01/02 10:11AM »> Paul, I am sending out the resolution ratifying the declaration of state of emergency. I thought to send out normal letter "here it is" to the Governor with copies to following: cc: Paul M. Mahoney, County Attorney Richard Burch, Chief, Fire & Rescue Dan O'Donnell, Assistant Administrator Do you think I need to send to???? Roanoke Valley Delegation to the General Assembly Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton~co.roanoke.va.us CC: John Chambliss .. ~ ', of aoaNO,~~ .a a ~ ~ ~ p Z ~ 2 v a ?_~ 7838 ~~ ° . ,:x - C~a~tz~~ o~ ~~~z~a~e FIRE AND RESCUE DEPARTMENT February 25, 2002 ~~~. a..re.. RICHARD E. BURCH, JR. CHIEF Roger, Malouf Knights of Columbus ,~ ~) ~ ~, ~a > `% ~-~~''`' oa Dear Rodger: j" I would like to nominate Battalion Chief Steve Poff for Firefighter of the Year. Chief Poff has served in the Roanoke County Fire and Rescue Department since April 1981. Chief Poff started his career as a Firefighter and in February 1985 was promoted to the position of Lieutenant. In January 1986 because of his dedication and hard work he received another promotion to the rank of Captain. Chief Poff is now a Battalion Chief, which he was promoted to in July 1990. Chief Poff has been and still is a leader in our department. He has the admiration of all who works with him and for him. Steve has dedicated himself to the safety and education of firefighters in and around the state. He serves as committee Chairperson on three very important committees. These committees are Fire and Rescue Health and Safety, Respiratory Protection Program, and Thermal Imaging Camera Program. Steve was instrumental in the development of the Community Partnership Program for purchasing Thermal Imaging Cameras by having local business commit to assist with the funding to purchase these cameras. He also, serves on the State Fire Chiefs Association of Virginia Health and Safety Committee. Chief Poff is an asset to our firefighters and the community he serves. Our firefighters can be assured that when Chief Poff is in command of a Fire scene they have the best who looks after their safety as well as the citizens he serves. S~nce fly, Michael Lewis Division Chief ,. ~ ~ ~ ~~ 3568 PETERS CREEK ROAD NW • ROANOKE, VA 2407 9 • (540) 567 -8100 FAX: (540) 561-8108 • EMAIL: rburch@co.roanoke.va.us ®Recycled Paper Robert Crouch, Jr., Deputy Secretary or Public Safety State American Red Cross Va Dept of Fire Programs Va Dept of Emergency Management~~' VA Dept of Environmental Quality«~'`~ Va Dept of Transportation U. S. Environmental Protection Agency..' U. S. Parkway Service Participates introduced at 03/26/02 Board Meeting s Wagner -EPA On-Scene Coordinator •B b Kelly -EPA On-Scene Coordinator tt Burdick -Virginia Department of Emergency Management bert Crouch -Department of Public Safety -Deputy Secretary ick Weeks - DEQ, Regional Director ~. Molly O'Dell -Public Health Director ~ ~~. ~; +„Chris Thorsen -Virginia Division of Forestry -Resource Forester -- ~ ~huck~Hudson `Virginia Division of Forestry -Regional Forester a •t , ~'~S ~tCl~i~ - ~ ~~~~~ ~a~ ~ ~ W ~ ~ a'~~~ J n~- ~ ~ i lc ~ r / c c~..~, ~,s~.,Q.~.e.~ ^G{~ ~ i L L < `~ cJ`~-~~~ ~ ~ ~1.>IL.~ ~ ~l ~ ~y~ lGa ~~f'r'~Go r}{~,t~..., i ~ dl (,~ ~/1 ti'(~~ rL~ 5 ` ~~~~.~, -- ~ Y3'1 ~ ~, rl ~ ; r~7 ~~,. ~.wuv.~ ~ ,~~ w,~~ _ ~ ._ ~~~ C -- ,,,L~,-u~ ~~:,~z C-' Z ~~c-~~ (~ ~~ ~u~'law~ CiLIi~~,_) MEMORANDUM TO: Department Director FROM: Human Resources DATE: March 13, 2002 SUBJECT: Service Awards "~ ~ ~ v~e#~~.~,~~ ac~~- `1~0 ~i,~ ~~ Attached are the employee service awards and certificates for January 2002 through April 2002. - Please note: (7) You will need to sign each certificate in the lower left-hand corner. (2) The gift certificates should be treated the same as cash. They should be placed in a secured location until distributed to employees. If you should have any questions regarding this program, please do not hesitate to contact Carla Frazier 772-2018 ext. 353 or Sheila Obenshain at 772-2018 ext. 350. Thanks again for your assistance with this vital program. Brenda Holton - Re: recognition of Steve Poff Page 1 From: Brenda Holton To: Richard Burch Date: 3/21 /02 4:25PM Subject: Re: recognition of Steve Poff Rick, the plaque is in Butch's office here along with the program, etc. from Knights of Columbus. I could have used that information to contact them. Anyhow, the plaque is here. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Richard Burch 03/21/02 01:43PM »> I will be there as well as Steve. I believe Butch has the plaque from the KC. Do you want to check with him? Yours for a better fire and rescue service. Chief Rick Burch »> Brenda Holton 03/21/02 01:26PM »> Rick, I had to leave a message for Roger Malouf of Knights of Columbus asking if they wanted to have anyone come for this recognition. He called me today and said that he passed my message on to Grand Knight Kevin Legge, 427-0441. He said if I don't hear from him by tomorrow, to call him and see if anyone can come. Do we have something to present to Steve? Did he receive a plaque that he can bring? If not, I can fix up a Certificate of Recognition. Also, are you going to be sure that Steve gets here. Will you be present too. Sorry for all the questions - just thinking ahead. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton~co.roanoke.va.us ,> ~~ ~`~ ' Brenda Holton -Boy Scouts at 3/26 meeting Page 1 From: Brenda Holton To: Butch Church; Richard Flora Date: 3/19/02 1:14PM Subject: Boy Scouts at 3/26 meeting Chuck Mason (works with Police Dept) called to say that they are planning to bring Boy Scout Troop 216, which meets at Southview Methodist Church, to the 7 p.m. meeting on 3/26/02 to work on merit badges. They will probably stay about 40 minutes. Most of the kids are from North County and attend Northside Middle School. Scoutmaster is Bruce Hancock. Chuck will not be able to attend as he will be working. I told him I would pass along to the Chairman so the troop can be recognized at the meeting. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Elmer Hodge; Mary Allen e= ~e;~ - 06 - OZ 1 1 1 4A NORTHS I [7E HIGH SCHOOL 540 561 81 60 P . O 1 "X'O FROM: SUBJECT: DATE; BC2ENDA CHASTAIN, CLE RUANO COUNTY SCHOOL BOARD School Board Re gnitions ~(,~/0 Z Please recognize the following at the ~~Q ~y Ada ~ school board meeting. Dote CYrou ~-°~ ~~. ~' ~~ ?~~ lndi~~idual Recognition(s): Natne (First Name, Last Name ~u5TiN [~,Onl1~QN ~~~11 Award ~~~~~ Award / FIRST 7'~ i4/I STATE L/NEBAG IEiC - ~ v `,~ ~A ~ ~ , p ~asr %, ail srAr~~ Air Q~a~ ~P~Ay~ D,sr~~~T - L/NfdA ~ ~~r D~u~ R,Dy~ ~,srx~~-r ~ /'125T TET}--'-'~ ~+r'~i~o~/ .~ -~/NE-8gt.~re~2. ~E~, oyu ~ D~FENS. /E P~~y~ ~ t / ~ - ~ S~ ~tRrt /NE. l~ /! r-~ ~-S L,4N ~ - ~EFC~vS ~ t/C Person wilo will attend to present the certificate (s); Mary Allen -Recognitions Page 1 From: Mary Allen To: Butch Church Date: 1/30/02 7:46AM Subject: Recognitions I received the information on the Glenvar Ladies B-Ball team yesterday so we are still scheduled to recognize them on Feb. 26. I talked with Brenda Chastain (School Board Clerk) about Justin London. She said the SB has not recognized him yet and will let me know when they do. Then we will invite him to BOS meeting for recognition. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 CC: Brenda Holton 4 r...~Q~c....~'' ~J V `r `. 1"f1:~ 1''~t'l ~!' _ THE ROANOKE TIMES This article is ~~ 2001- the Times-World Corp. •Click here to conduct another search •Help with searching Date: December 23, 2001 Section: SPORTS Page: C 1 By ROBERT ANDERSON THE ROANOKE TAMES With the 2002 Winter Olympics fast approaching,, let it be known that: Austin London can ski. Josh Calfee can skate. It's gold medal time for Timesland's high school football stars and Calfee and London are atop the podium. AA. sur assed by his son in one arena ...the ski slopes Calfee. a 5-foot-9, 175 pound senior, was named the offensive Winter is late arrivine this year, but London has been busy a, an~vav. He's been on official visits to Maryland_ N.C. State and Tennessee, and he plans trips to UCLA and Tech. While London was all ener~v. Calfee was elusive. For four years Calfee put imposing defenses on thin ice, slipping away from their grimes. Among the seniors in Virginia this near, none finished their career with more than Calfee's 5,703 yards rushing and 74 touchdowns. Little fails to catch the eye of veteran Pulaski coach Joel Hicks, who first spotted Calfee in the county's youth leagues. Calfee the son of former Pulaski star Kevin Hendricks was a four-year starter for the Cougars. but his career took a turn tv~ ey ars ago when he was diagnosed with mononucleosis. "The doctor said we could play him half the time," Hicks said. "We said, 'Defense will have to go.' " "More than the numbers. the thing ~ liked is he takes that thing north and south," Hicks said. "What a tough kid he is." While London and Calfee will exit, new stars are on the horizon. Bath Count quarterback Jacob Phillips and Blacksburg linebacker Sam Wheeler are the Sizzlin' Sophomores of the year. Phillips led the Chargers to the Group A Division 1 championship, and Wheeler stood out in Blacksburg's 8-2 season Graham. Floyd County's Winfred Beale was named coach of the year after taking the Buffaloes to the Group A Division 2 championship game. More than one helmet has been seen rolling, on the ground this season after London has delivered a hit. Robert Anderson can be reached at in his career. COLOR All content herein is C~ cU' 1997 Times-World Coro. and ma~~ not be republished without nerniission. <FONTSIZE="-1"The Roanoke Times Online is a service of The Roanoke Times. The Roanoke Times archh~es are stored on a SA ~E (tm) newspaper library system from MediaStream, Inc., a Knight-Ridder Inc. company 981-3123 or robertand(a~xoanoke.com. rr~~t~~~r~_ "I'~IE R()ANOKE TIMES This article is 'y' ©2001- the Times-World Corp. .Click here to conduct another search •Helu with searching AD AREA Date: December 25 2001 Section: SPORTS Page: C1 By FROM WIRE AND STAFF REPOK7S Pulaski County landed three football players Monday on The Associated Press All-Group AA first team. The senior trio of running back Josh Calfee, center Chris Hardin season. of the ,Year. A panel of sportswriters from around the state also chose Mama and two TDs in the Cirou~AA llivision 4 championstup~ame= which the Cougars lost. Wheeling had three interceptions this The first-team offense also includes Liberty senior offensive guard Damian Spradlin, a Virginia recruit. sacks and scored two touchdowns. Waller had seven interceptions. Two Virginia Tech recruits, Liberty senior defensive lineman VHSL history. Martinsville senior center Trov Burnette, Marion senior linebacker Marshall Doss. Blacksburg senior defensive back Jermaine Ropers and Christiansbur s.~ enior punter Anthony Boyd_ Akeem Jordan of Harrisonburg, a junior who capped a dazzling season by running for two touchdowns in the Division 3 state .~_ Paul Wheeler, who guided Lafa~tte to the Division 4 state cha ~ionship in his first season was chosen the coach of the Staunton. sophomore A.J. Brown of Liberty-Bealton. Pannell had 11 sacks. Stribling had 85 tackles. Brown had seven interceptions. All content herein is ©C~ 1997 Times-World Coro. and may not be republished without permission. <FONTSIZE="-1"The Roanoke Times Online is a service of The Roanoke Times. The Roanoke Trntes archives are stored on a S9 PE (tm) newspaper library system from AlediaStream, Inc., a Knight-Redder Inc. compa~zy. Summers had 20 sacks made 18 of his 96 tackles behind the line ,~ F~:~-06-02 1114A NORTHSIDE HIGH SCHOOL 540 561 8160 TO: FR(71VI: SUBJEC~i': BRENDA CHASTAIN, CL1; ROANOI~ COUNTY SCHOOL BOARD ~. School Board Rec gnitions pAT~;: ~-- Please recognize the followinb of the ~~d • ~7, ~ ~0_Z Date Grou Individual Recognition(s): Name First Name, Last Nacnc ~DN ~opPErZ Award school hoard tncetin~. Award oZ ` ^'~ r~ ~9/l .Sr rE Tj~-~ENS~v~ GuR~.D - ~rv y, Iq A /Q// /3LuE RrAy~ ~iS~rQr~T ' Q-FFe~v ~ ~ Gli ,~c. !~/( /~Lu~ IPiD~~ !~/STK~c7' ~FE~vSi l/E L/ E'rn 13~u~ Rraq~ D~sr~c~~r ~F~.vs,v6 ~., N~-.~-~~-,,. of r~~ y~~ _ Qcu~' Rr~S~ b~~~rR~G-r' b~~r-~vs~~~ rr`/`f~~ ~rRST ~F~ENfrvd L/~vE7 ~E~ia~v .~ ~ - ~~ r P.02 Person who will attend to present the certificate (s)' Mary Allen - Re: losap appointments From: Mary Allen To: Jennifer Conley Subject: Re: losap appointments March 22 is fine as long as it's early. That's the day we run the agenda packet for the March 26 meeting. »> Jennifer Conley 03/06/02 10:39AM »> The LOSAP Board has advised me that they will be ready to present recomendations for appointment to the LOSAP Board on the 26th of March at the Board of Supervisors Meeting. Can you put that on the agenda for that day. The Recomendations can be given to you on the morning of the 22nd if that is okay with you. -__ Page 1 Mary Allen - Re: Public Safety Volunteer Benefits Board of Trustees From: Jennifer Conley To: Mary Allen Date: 2/21 /02 9:23AM Subject: Re: Public Safety Volunteer Benefits Board of Trustees okay, thanks mary »> Mary Allen 02/20/02 02:07PM »> No, they don't need to appear. We will confirm the appointments on our Consent Agenda -the 2 meetings in March are March 12 and March 26, but I will need to know the week prior to those meeting dates to prepare the Board Report. """'--- 7 Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 »> Jennifer Conley 02/20/02 11:17AM »> Mary, I expect all nominations to be in by the 28th of Feb and recommendations to be made soon after. Could we be placed on agenda for either March meeting. How exactly does that work with appointments. Does the LOSAP board need to be available at the board meeting? »> Mary Allen 02/06/02 11:18AM »> Yes, the Chiefs Board makes the recommendations and the Board confirms their recommendations. I checked the by-laws and the current members can continue to serve until new members are appointed. I'll stick this email in my March agenda packet so I can check again then. Thanks. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 »> Jennifer Conley 02/06/02 09:53AM »> Yes, it was on the agenda in January. The board sent a memo to all volunteer organizations asking for nominations for those three positions you have mentioned. They gave a February 28th deadline to make certain everyone had an opportunity to make a nomination and be considered. It is my understanding the the current LOSAP board votes and then the BOS approves who they voted for. Is that your understanding? I believe they had planned on voting in their March meeting. The February meeting is booked with reviewing LOSAP point sheets for the year 2001. It is the LOSAP Board that met to discuss this. »> Mary Allen 02/05/02 08:39AM »> I sent you info on this Board about a month ago and you said the Volunteer Fire and Rescue Chiefs Board was going to meet in January and recommend appointments. Did they? I need to add this to the agenda as soon as they do. The current members were: Mike Gee, Volunteer Fre Leon Martin, Volunteer Member at Large Mariah Roberts, Volunteer Rescue Squads Page 1 All three had four year terms which expired in January. Thanks for your help. Mary Allen - Re: Public Safety Volunteer Benefits Board of Trustees Page 1 . ~ ~..q e...-~ ~ From: Mary Allen To: Jennifer Conley Subject: Re: Public Safety Volunteer Benefits Board of Trustees Yes, the Chiefs Board makes the recommendations and the Board confirms their recommendations. I checked the by-laws and the current members can continue to serve until new members are appointed. I'll stick this email in my March agenda packet so I can check again then. Thanks. »> Jennifer Conley 02/06/02 09:53AM »> Yes, it was on the agenda in January. The board sent a memo to all volunteer organizations asking for nominations for those three positions you have mentioned. They gave a February 28th deadline to make certain everyone had an opportunity to make a nomination and be considered. It is my understanding the the current LOSAP board votes and then the BOS approves who they voted for. Is that your understanding? I believe they had planned on voting in their March meeting. The February meeting is booked with reviewing LOSAP point sheets for the year 2001. It is the LOSAP Board that met to discuss this. »> Mary Allen 02/05/02 08:39AM »> I sent you info on this Board about a month ago and you said the Volunteer Fire and Rescue Chiefs Board was going to meet in January and recommend appointments. Did they? I need to add this to the agenda as soon as they do. The current members were: Mike Gee, Volunteer Fre Leon Martin, Volunteer Member at Large Mariah Roberts, Volunteer Rescue Squads All three had four year terms which expired in January. Thanks for your help. Mary H. Allen CMC Clerk to the Board County of Roanoke 540-772-2003 I a E MEMO ROANOKE COUNTY BOARD OF SUPERVISORS CLERK'S OFFICE O F F I C E - TO: Gerald Holt FROM: Brenda J. Holton, Deputy Clerk DATE: March 5, 2002 SUBJECT: RETIREMENT RESOLUTIONS: ALONA H. SHELTON AND MARVIN L. LOYD The Human Resources Department has notified us thatAlona H. Shelton, and Marvin L. Loyd, Sheriff's Office, retired on March 1, 2002. Ms. Shelton retired after fourteen years and eight months of service and Mr. Loyd retired after twenty-five years and nine months. They would like their resolutions mailed to them. I have prepared draft resolutions but would like your help in making them more personal. Would you please: ?. Review and make any suggestions or corrections you deem appropriate. 2. Provide additional information for the third or (if necessary) a fourth paragraph to make the resolution more personal and meaningful. (a) include anyawards; outstanding achievements; special projects; department, organization and/or community involvement; and any other information, such as outstanding attendance record; or being extremely dependable and responsible. 3. Please return the revised resolution to the Clerk's Office as soon as possible so that it can be approved on the Board's Consent Agenda. Thanks for your help and if you have any questions, please let me know. Attachments 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ALONA H. SHELTON, SHERIFF'S OFFICE, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Alona H. Shelton was first employed by Roanoke County on June 27, 1987, as a Deputy Sheriff -Corrections in the Sheriff's Office; and WHEREAS, Deputy Sheriff Shelton retired from Roanoke County on March 1, 2002, as a Deputy Sheriff -Master Deputy, after fourteen years and eight months of service; and WHEREAS, Deputy Sheriff Shelton, through heremploymentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ALONA H. SHELTON for over fourteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~~Ns'~~ ~ ~~'1~ ~ ~~~~~ Dates of Employment: t ~ `~~1$ ~ ~' '~" ~~ ~~ ~~~ ^;~t ~ ~ L r Current Position: ~ ~ ~ ~ Retirement Date: 3~ ~ ~Oa Length of Service: ~ `'t ~~~ ~ M~~, ~~ ~~ ~ - CO r previous Positions Held: ~ Other Information: ~1dre`~' ~ ~~~ ~ ~`~~~On ~~ Board Meeting dates during retirement month: ~) ~~~ q ~~a ~t~ Plans to attend board meeting on 2) ~~~r t\ ~3 ~2 3:cs~ t~ ~~ :c7JP.nn date. _ Would like to attend a board meeting at a later date. Date requested is: „~ Does not plan to attend a board meeting. Please mail resolution. Human Resources Si ature Date •~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARVIN L. LOYD, SHERIFF'S OFFICE, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Marvin L. Loyd was first employed by Roanoke County on July 1, 1975, as a special Police Officer under the direction of the Sheriff; and was promoted to Deputy Sheriff/Corrections Officer, and also served as Deputy Sheriff/Court Bailiff and Deputy Sheriff/Corporal/Civil; and WHEREAS, Deputy Sheriff Sergeant Loyd retired from Roanoke County and the Sheriff's Office on March 1, 2002, after twenty-five years and nine months of service; and WHEREAS, Deputy Sheriff Sergeant Loyd served with the United States Army in Desert Storm and Bosnia while employed with the County; and WHEREAS, Deputy Sheriff Sergeant Loyd, through his employment with Roanoke ._--- . County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARVIN L. LOYD for over twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~~1~iL~'-~~ ~..~je Syr''" ~ ,~j?~i',~~--r'~-r-~ ~~~~.'~! .,-~~~...~`~ ~- _ _ ,. ,, ~-z..,..~.r ~ ~--r ~~ ~ -~. ~ ~' >~~~ ~~~ ~~~ ~~~ , ~~ ~ ~ COUNTY dF ROANOKE Retirement Resolution Form - `- (To be completed at the exit interview session with the retiring employee) Name of Employee Dates of Employment: Current Position: Retirement Date: Length of Service: Previous Positions Held: L Otdcs~ ~o ~oS~ C~c r~~> 3~110~ 1 ~~- 1 J C~.I ~ 1'~ Plans to attend board meeting on Other Information: ;/~~r~1rC5S', `~'`~~~1~, -E'~c~C~-gldt..~~-. ~L- GM , ~~ ~ ~~~ 3 MQr v_1 ~, L....1..~~I~ I I L915 - -~ - ail lase ~. t1131-q~~ .- -~. ~`'~CX.t'~f l lr~ ~.',r" ~Ld ~ t~~ '~~. ~ ~5. tar Mu f n ~-~e-x~ ~~ r rn ~- `Y--zr~i D~ _ l~Jh~~- er~lsJ~rJ t~.~ i`-~~r, ~c~C,c~ C~~, Board Meeting dates during retirement month: 2) ~pnl ~3, ~a 3:CYJ.~_m. or '~:CYJ P,M. 1r 1 date. Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting. Please mail resolution. ~~ ~ I\ Human Resources Signature a~~I~a~ Date Mary Allen -Legal Ad -Cisco Lease Page 1 -- ~ From: Vicki Walker To: Mary Allen Date: Wed, Mar 13, 2002 4:52 PM Subject: Legal Ad -Cisco Lease Here is an ad for certification for the Cisco Lease ordinance which will be running Saturday, March 16 and Saturday, March 23 for the March 26 meeting. ,I Mary Allen -Cisco legal ad.wpd Page 1 ~ r LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on March 26, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE SPACE IN THE SALEM ~! BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY A copy of this ordinance is available for inspection in the office of the Clerk to the Board of Supervisors. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Mary H. Allen, CMC/AAE Clerk to the Board Please publish on the following dates: Saturday, March 16, 2002 Saturday, March 23, 2002 Please send the invoice to: Mary H. Allen, Clerk Board of Supervisors of Roanoke County r [PUBLIC NOTICE] Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on March 26, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Mary H. Allen, CMC/AAE Clerk to the Board Please publish on the following dates: Tuesday, March 12, 2002 Tuesday, March 19, 2002 Please send the invoice to: Mary H. Allen, Clerk Board of Supervisors of Roanoke County LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, March 26, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Fellowship Baptist Church to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a Religious Assembly and Daycare located on 5022 Hollins Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: March 8, 2002 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times: Tuesday, March 12, 2002 Tuesday, March 19, 2002 Direct the bill for publication to: Fellowship Baptist Church 929 Murray Avenue, SE Roanoke, VA 24013 (540) 344-6322 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen, CMC Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, March 26, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jerry and Donna Green to obtain a Special Use Permit for a Private Kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: March 8, 2002 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times: Tuesday, March 12, 2002 Tuesday, March 19, 2002 Direct the bill for publication to: This is a private citizen, payment will be sent (or contact made for payment) prior to noon Friday, March 8, 2002. Jerry & Donna Green 5606 Barns Avenue Roanoke, VA 24019 (540) 362-9490 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen, CMC Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 Mary Allen -Legal Notices -Reply ,~. From: Legals Staff <legals@roanoke.com> To: <mallen@co.roanoke.va.us> Date: 3/7/02 10:47AM Subject: Legal Notices -Reply Here is the other ad to run March 12 & 19 -hopefully we will hear from Jerry/Donna Green tomorrow. The cost is $129.58.... thanks Mary.. martha LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, March 26, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jerry and Donna Green to obtain a Special Use Permit for a Private Kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: March 8, 2002 Mary H. Allen, CMC Clerk to the Board (1860481) Page 1 Mary Allen -Legal Notices -Reply ,~ From: Legals Staff <legals@roanoke.com> To: <mallen@co.roanoke.va.us> Date: 3/7/02 10:34AM Subject: Legal Notices -Reply Hi Mary -here is one of your ads...runs March 12 & 19 -cost $142.12.... thanks, martha LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, March 26, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Fellowship Baptist Church to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a Religious Assembly and Daycare located on 5022 Hollins Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: March 8, 2002 Mary H. Allen, CMC Clerk to the Board (1860466) ___ __ _ __ Page 1 Mary Allen -Legal Notices Page 1 . ~, . From: Mary Allen To: Legals Staff Subject: Legal Notices Attached are two legal notices for the Roanoke County Board of Supervisors March 26 meeting. Please publish on Tuesday, March 12, 2002 and Tuesday, March 19, 2002. Contact me if you have any questions. CC: Tammi Wood Brenda Holton - Re: Fwd: One more ad - -Reply Page 1 V From: Brenda Holton To: Tammi Wood Date: 4/8/02 10:07AM Subject: Re: Fwd: One more ad - -Reply Tammi, thanks for letting me know about this ad. I appreciate your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Tammi Wood 04/08/02 10:03AM »> Tammi L. Wood Roanoke County Community Development Planning and Zoning Division (540) 772-2068 twood@co.roanoke.va.us »> Legals Staff <gaals@roanoke.com> 04/08/02 09:11AM »> thanks Tammi - ad will run April 9 & 16 -cost is 142.12 LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Fellowship Baptist Church to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a Religious Assembly and Daycare located on 5022 Hollins Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 5, 2002 Mary H. Allen, Clerk (1880365)