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HomeMy WebLinkAbout5/28/2002 - RegularO~ AOANp,S,~ G Z ~ ~~ ~ ~ a ~~~~~ ~~ ~~xx~~.~..~ ~rssa tiVor~ng Document -Subject to vision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 28, 2002 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:02 P.M. 2. Invocation: Rev. Charles C. Calloway Maple Street Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED CLOSED MEETING PURSUANT TO SECTION 2.2-3711 A (7) DISCUSSION OF PROBABLE LITIGATION ECH INDICATED THE COLONIAL AVENUE ALLIANCE HAD REQUESTED THAT ITEM E-1 BE MOVED TO THE EVENING SESSION AT 7 P.M. 1 ® Recycled Paper C. PROCLAMATIONS, PRESENTATIONS NONE D. BRIEFINGS NONE E. NEW BUSINESS RESOLUTIONS, RECOGNITIONS, AND 1. Request to lift the moratorium on Colonial Avenue project, listed as priority #4 in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2003-2008. (Arnold Covey, Community Development Director) MOVED TO ITEM R.0 IN THE EVENING SESSION 2. Request for approval of an agreement between the County of Roanoke and the Virginia Department of Transportation for reconstruction of Glenmary Drive. (George Simpson, Community Development Assistant Director; Doug Chittum, Economic Development Director) R-052802-1 HCN MOTION TO ADOPT RESOLUTION URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, orjudge the merits of, the requested zoning actions buf satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HOM MOTION TO APPROVE 1ST READINGS 2ND READINGS AND PUBLIC HEARINGS -JUNE 25, 2002 URC 2 1. First reading of ordinance to rezone 11.44 acres from I-2, Industrial District to R-1, Low Density Residential District to construct a single family home located on Poor Mountain Road, Catawba Magisterial District, upon the petition of William and Tonja Goodrich. 2. First reading of ordinance to rezone .490 acres from C-1 Office District with conditions to C-1 Office District with amended conditions to construct a general office building located on the west end of Colonial Avenue, Cave Spring Magisterial District, upon the petition of Christopher A. Desimone, et al. G. FIRST READING OF ORDINANCES 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) JPM MOTION TO APPROVE 1ST READING 2ND READING AND PUBLIC HEARING -JUNE 11,.2002 URC H. SECOND READING OF ORDINANCES NONE I. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3. Grievance Panel 4. Parks and Recreation Advisory Commission 5. Virginia Western Community College Board NONE 3 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-052802-2 HCN MOTION TO ADOPT RESOLUTION URC 1. Confirmation of committee appointments to: (a) Parks and Recreation Advisory Commission (b) Roanoke Valley Greenway Commission (c) Roanoke Valley-Alleghany Regional Commission (d) Roanoke Valley Metropolitan Planning Organization (MPO) (e) Total Action Against Poverty Board of Directors A-052802-2.a 2. Confirmation of appointment to the Community Policy & Management Team (CPMT) A-052802-2.b 3. Request to accept apass-through grant of $97,500 on behalf of RADAR for the purchase of two vans A-052802-2.c 4. Request to accept monies from the Virginia Juvenile Community Crime Control Act and appropriate the funds for FY 2002-03 A-052802-2.d 5. Request for approval of annual write-off of Utility Bad Debts for 1997 A-052802-2.e 4 6. Donation of a 15' drainage easement for the Autumn Park Rural Addition Project across Lot 3A, Mountain Meadow Estates in the Vinton Magisterial District A-052802-2.f 7. Designation of voting delegate to the National Association of Counties Conference, July 12-16, 2002 A-052802-2.q K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS HOM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS FOLLOWING DISCUSSION OF ITEM 3 URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -April 2002 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended April 30, 2002 5 O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (7) Consultation with legal counsel and briefings by staff pertaining to probable litigation. JBC MOTION TO GO INTO CLOSED MEETING AT 3:35 P.M. URC P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) - 4:30 p.m. Meeting with representatives from the following organizations to be advised of their long-range plans: a. Roanoke Higher Education Center (Tom McKeon) b. Dumas Center for Artistic Development (Ted Edlich) TIME: 4:40 P.M. UNTIL 5:30 P.M. PRESENTED BY:TOM MCKEON, EXECUTIVE DIRECTOR, ROANOKE HIGHER EDUCATION CENTER; TED EDLICH, WILLIAM PENN AND BILL SKEIN, DUMAS CENTER FOR ARTISTIC DEVELOPMENT MR. MCKEON REQUESTED THAT THE BOARD ENTER INTO AN ANNUAL PARTNERSHIP WITH THE HIGHER ED CENTER. THE REQUESTED FUNDING IS BASED ON POPULATION, AND THE COUNTY'S SHARE WOULD BE $109,071.26 REPRESENTATIVES FROM THE DUMAS CENTER OUTLINED THE PROGRAMS OFFERED, AND REQUESTED ONE TIME CAPITAL FUNDING OF $200,000 WHICH COULD BE SPREAD OVER 3-4 YEARS. 2. Work session with Parks & Recreation Advisory Commission to review Public Use Manual for Sports Organizations and Community Users. (Pete Haislip, Director of Parks, Recreation & Tourism) TIME: 4:00 P.M. UNTIL 4:38 P.M. PRESENTED BY: PETE HAISLIP AND MEMBERS OF THE PARKS & RECREATION ADVISORY COMMISSION. REVISIONS TO THE COMMUNITY USE MANUAL WERE REVIEWED. COMMISSION WILL BRING A FINAL DOCUMENT BACK TO THE BOARD FOR A VOTE. 6 EVENING SESSION PMM ADDED CLOSED MEETING FOLLOWING EVENING SESSION PURSUANT TO SECTION 2.2-3711 A (3) -DISCUSSION OF DISPOSITION OF PUBLICLY HELD REAL PROPERTY Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 3:35 P.M. UNTIL 3:58 P.M. R-052802-3 JBC MOTION TO ADOPT RESOLUTION URC R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRE- SENTATIONS 0. Request to lift the moratorium on Colonial Avenue project, listed as priority #4 in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2003-2008. (Arnold Covey, Community Development Director) A-052802-4 HOM MOTION TO APPROVE STAFF RECOMMENDATION (LIFT MORATORIUM) URC 1. Resolution of congratulations toWilliam Byrd High School cheerleading competition team for winning the Group AA state competition. RESOLUTION ACCEPTED BY TEAM MEMBERS; BARBARA SHUTT, HEAD COACH; AND RICHARD TURNER, PRINCIPAL. R-052802-5 HOM MOTION TO ADOPT RESOLUTION URC 7 S. SECOND READING AND ADOPTION OF PROPOSED BUDGET 1. Summarization of the 2002-03 Budget. (Elmer C. Hodge, County Administrator) a. Request to adopt the fiscal year 2002-2003 budget for the County of Roanoke, including the 2003-2007 Capital Improvement Plan. (Brent Robertson, Budget Director) PAUL BELL SPOKE CONCERNING THE $3 MILLION INCREASE IN THE BUDGET OVER LAST YEAR. HE ENCOURAGED THE BOARD TO RE- EVALUATE THE FUNDING TO EXPLORE PARKIN LIGHT OF THE $1 MILLION REVENUE SHORTFALL THE COUNTY EXPERIENCED THIS YEAR. R-052802-6 HCN MOTION TO ADOPT RESOLUTION URC b. Second reading of ordinance appropriating the funds for the fiscal year 2002-2003 budget. (Brent Robertson, Budget Director) 0-052802-7 HCN MOTION TO ADOPT ORDINANCE URC T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance to obtain a special use permit for a religious assembly on 1 acre located at 4108 Electric Road, Cave Spring Magisterial District, upon the petition of Haven of Hope Community Church. WITHDRAWN AT THE REQUEST OF PETITIONER. 2, Second reading of ordinance to rezone two parcels of .797 and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street, respectively, Hollins Magisterial District, upon the petition of Hollins Hospitality. WITHDRAWN AT THE REQUEST OF PETITIONER. 8 3. Second reading of ordinance to rezone 3.33 acres from C-2, General Commercial District with conditions, to C-2 General Commercial District and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini- warehouses, located at 2205 Washington Avenue, Vinton Magisterial District, upon the petition of Winter Properties Partnership, LLP. (Janet Scheid, Chief Planner) 0-052802-8 HCN MOTION TO ADOPT ORDINANCE URC 4. Second reading of ordinance to rezone 7,883 square feet from C-2, General Commercial District, to R-3C, Medium Density Multi-Family Residential District with condition, located at the south side of U.S. 11 at North Brook Drive, Hollins Magisterial District, upon the petition of Barrens Development Corporation. (Janet Scheid, Chief Planner) 0-052802-9 RCF MOTION TO ADOPT ORDINANCE URC U. CITIZEN COMMENTS AND COMMUNICATIONS NONE V. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens questioned whether traffic signal upgrades at the Wal-Mart site on 220 and 604 would be completed prior to the anticipated opening in August or September. Mr. Hodge indicated that the proposed upgrades would be in place prior to the proposed opening. Supervisor Church (1) Advised that the Automated External Defibrillators (AEDs) were in place at Tanglewood Mall and training for the use of these was held on May 23. (2) Questioned the availability of a drop box for use by disabled citizens in making payments. Mr. Hodge indicated that there was a box outside the Administration Center. (3) Advised that he had received an e- mail from the Floyd County Board of Supervisors indicating that they had passed the prayer resolution. 9 W. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (3) Discussion of disposition of publicly held real property HOM MOTION TO GO INTO CLOSED MEETING AT 7:50 URC X. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 7:50 P.M. UNTIL 8:18 P.M. R-052802-10 JBC MOTION TO ADOPT RESOLUTION URC Y. ADJOURNMENT HCN MOTION TO ADJOURN AT 8:18 P.M. UVV 10 ., 0~ ROANp,Y~ ~ •~ ~ Z ov > _ ~~ ~~~~~ 1838 ~f ~.~~x~~.C~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 28, 2002 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Rev. Charles C. Calloway Maple Street Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTP-ONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS D. BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS 1. Request to lift the moratorium on Colonial Avenue project, listed as priority #4 in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2003-2008. (Arnold Covey, Community Development Director) 2. Request for approval of an agreement between the County of Roanoke and the Virginia Department of Transportation for reconstruction of Glenmary Drive. (George Simpson, Community Development Assistant Director; Doug Chittum, Economic Development Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate supporf for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone 11.44 acres from I-2, Industrial District to R-1, Low Density Residential District to construct a single family home located on Poor Mountain Road, Catawba Magisterial District, upon the petition of William and Tonja Goodrich. 2. First reading of ordinance to rezone .490 acres from C-1 Office District with conditions to C-1 Office District with amended conditions to construct a general office building located on the west end of Colonial Avenue, Cave Spring Magisterial District, upon the petition of Christopher A. Desimone, et al. G. FIRST READING OF ORDINANCES 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES 2 I. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3. Grievance Panel 4. Parks and Recreation Advisory Commission 5. Virginia Western Community College Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments to: (a) Parks and Recreation Advisory Commission (b) Roanoke Valley Greenway Commission (c) Roanoke Valley-Alleghany Regional Commission (d) Roanoke Valley Metropolitan Planning Organization (MPO) (e) Total Action Against Poverty Board of Directors 2. Confirmation of appointment to the Community Policy & Management Team (CPMT) 3. Request to accept apass-through grant of $97,500 on behalf of RADAR for the purchase of two vans 4. Request to accept monies from the Virginia Juvenile Community Crime Control Act and appropriate the funds for FY 2002-03 5. Request for approval of annual write-off of Utility Bad Debts for 1997 6. Donation of a 15' drainage easement for the Autumn Park Rural Addition Project across Lot 3A, Mountain Meadow Estates in the Vinton Magisterial District 3 7. Designation of voting delegate to the National Association of Counties Conference, July 12-16, 2002 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -April 2002 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended April 30, 2002 O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) - 4:30 p.m. 1. Meeting with representatives from the following organizations to be advised of their long-range plans: a. Roanoke Higher Education Center (Tom McKeon) b. Dumas Center for Artistic Development (Ted Edlich) 2. Work session with Parks & Recreation Advisory Commission to review Public Use Manual for Sports Organizations and Community Users. (Pete Haislip, Director of Parks, Recreation & Tourism) EVENING SESSION Q. CERTIFICATION RESOLUTION 4 R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRE- SENTATIONS 1. Resolution of congratulations toWilliam Byrd High School cheerleading competition team for winning the Group AA state competition. S. SECOND READING AND ADOPTION OF PROPOSED BUDGET 1. Summarization of the 2002-03 Budget. (Elmer C. Hodge, County Administrator) a. Request to adopt the fiscal year 2002-2003 budget for the County of Roanoke, including the 2003-2007 Capital Improvement Plan. (Brent Robertson, Budget Director) b. Second reading of ordinance appropriating the funds for the fiscal year 2002-2003 budget. (Brent Robertson, Budget Director) T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance to obtain a special use permit for a religious assembly on 1 acre located at 4108 Electric Road, Cave Spring Magisterial District, upon the petition of Haven of Hope Community Church. WITHDRAWN AT THE REQUEST OF PETITIONER. 2. Second reading of ordinance to rezone two parcels of .797 and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street, respectively, Hollins Magisterial District, upon the petition of Hollins Hospitality. WITHDRAWN AT THE REQUEST OF PETITIONER. 3. Second reading of ordinance to rezone 3.33 acres from C-2, General Commercial District with conditions, to C-2 General Commercial District and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini- warehouses, located at 2205 Washington Avenue, Vinton Magisterial District, upon the petition of Winter Properties Partnership, LLP. (Janet Scheid, Chief Planner) 5 4. Second reading of ordinance to rezone 7,883 square feet from C-2, General Commercial District, to R-3C, Medium Density Multi-Family Residential District with condition, located at the south side of U.S. 11 at North Brook Drive, Hollins Magisterial District, upon the petition of Barrens Development Corporation. (Janet Scheid, Chief Planner) U. CITIZEN COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT 6 .~ A-052802-4 ACTION NUMBER ITEM NUMBER ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Request to Lift 90-Day Moratorium on the Colonial Avenue Project, Listed as Priority Number4, in Roanoke County's Six-Year Secondary System Construction Plan for Fiscal Year 2002-2008. COUNTY ADMINISTRATOR'S COMMENTS: The Board may recall that at the March 26, 2002, Board Meeting, the Board deferred action on this ifem. 1 want to thank the Colonial Avenue Alliance, the Virginia Department of Transportation, County staff, and Supervisor Minnix for their cooperation and assistance in coming to a satisfactory resolution of this matter. There does need to be improvements on this section of Colonial Avenue since the volume of traffic keeps increasing and it is a connector road. The action being taken by the Board today does not specify or approve the design of the project but simply lets the project remain on the Six-Year Plan. Therefore, we do not have a set of plans to share with the public at this time. At the proper time and when funds are allocated, 1 am sure that VDOT will provide opportunities for public input on the design as is done with any project. The Colonial Avenue Alliance has already made substantial improvements to the project, and they, along with the County staff, will continue to work with VDOT when the design takes place. BACKGROUND: DECEMBER 18. 2001 The Board of Supervisors approved the proposed Six-Year Secondary Road Construction Plan and placed Colonial Avenue on a 90-day moratorium to allow for further study of proposed changes to the road originally presented to the public on November 8, 2001. Since December 18, the Colonial Avenue Alliance, the Virginia Department of Transportation and Roanoke County staff have attempted to devise an alternative design that would be a less invasive approach to widening the road than VDOT's original three-lane proposal for improvements to Colonial Avenue from Penn Forest Boulevard to Route 419. JANUARY 23. 2002 The Virginia Department of Transportation presented a new design alternative to the Colonial Avenue Alliance and county staff. This option eliminated the continuous center-turn lane and proposed atwo-lane roadway with individual turn lanes at Colonial Avenue's intersections at Penn Forest Boulevard, Vest Drive, Colonial Place, the east and west entrances to North Cross School and Girard Drive. This plan still included the proposed purchase of right-of-way for five lanes. VDOT representatives also responded to questions from the Colonial Avenue Alliance and other concerned citizens. Methods of projecting future traffic estimates were also discussed. FEBRUARY 6, 2002 The Colonial Avenue Alliance requested another meeting with County staff to discuss their concerns over the potential for five lanes of right-of-way, the absence of traffic calming measures on either design alternative and differences regarding traffic estimate methodology. At this meeting citizens raised a variety of traffic issues, presented their challenges to VDOT's traffic projections and discussed the Community Village concept. Staff proposed that any additional funding earmarked for the proposed project be used exclusively for preliminary engineering until the issues of traffic and right-of-way acquisition are resolved. MARCH 26. 2002 The Board of Supervisors authorized an additional 60 days for citizens, VDOT and County staff to try to resolve traffic and right-of-way issues. MAY 2, 2002 Ms. Ilona Kastenhofer, State Traffic Engineer, met with citizens and staff to address traffic concerns. Ms. Kastenhofer explained the concept of traffic calming (such as raised crosswalks, traffic circles, crosswalk refuges across medians, chicanes, chokers and speed humps) as applied in Virginia. Only subdivisions and other specifically local streets are eligible for traffic calming measures under VDOT's policy. Citizens suggested "context sensitive design" as an alternative to traffic calming for consideration on Colonial Avenue. Ms. Kastenhofer agreed that flexible design techniques should be employed, and through her work with the State's location and design engineer, will work with the community to provide the best facilities without compromising mobility and safety. MAY 15, 2002 County staff was provided information from VDOT showing that Roanoke County's Secondary Construction and Unpaved Road Allocation for FY 2001/2002 and FY 2002/2003 is being reduced by 30 percent. Because of the funding reduction and the impact this will have on current and future road projects, staff has decided, after consulting with VDOT, to not pursue purchasing the ultimate right-of-way for Colonial Avenue. Roanoke County and VDOT staff have agreed to the following conditions that the Colonial Avenue Alliance supports: 2 ~. --.-1 conditions that the Colonial Avenue Alliance supports: 1. Drop the ultimate right-of-way request. 2. Staff will continue to work with the CAA (Colonial Avenue Alliance) and VDOT on the two-lanes with individual turn lanes design to achieve the best possible design for the community without compromising mobility and safety using "context sensitive design." 3. The CAA was given assurance that there will be several additional meetings to voice their concerns if the final design is found unacceptable. ALTERNATIVES AND IMPACT: 1. Lift the moratorium on the Colonial Avenue Project based on the conditions listed above. 2. Not lift the moratorium. STAFF RECOMMENDATION: Staff recommends Alternative 1. Respectfully submitted: Approved: ~.~ r~~" Arnold Covey, Director Elmer C. Hodge Department of Community Development County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () staff recommendation (lift moratorium) Flora _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x cc: File Arnold Covey, Director, Community Development 3 "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 28, 2002 RESOLUTION 052802-1 FOR APPROVAL OF COUNTY-STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO CONSTRUCT IMPROVEMENTS TO GLENMARY DRIVE WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Roanoke County Center for Research and Technology for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of this road construction to be $872,000; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into a County-State agreement allowing the County to advertise, bid, award, and administer the construction contract for certain road improvements to Glenmary Drive (Project # 0778- 080-315, 501) to upgrade the access to the Roanoke County Center for Research and Technology. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: 1 ..' AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File George W. Simpson, Assistant Director, Community Development Doug Chittum, Director, Economic Development Paul M. Mahoney, County Attorney 2 ~~. ~ - ~ ~ ~w~ -- z aiRG~j~ w ~ ~ W '~ oho ° ~ ~ ° ow ~ w° W O ~' ~ ~sun~~ ~~A ~ ~ ~ ~~.: .. `°, N ~ o Q {~ ~~ ~ '"~ JO ..~ ~_ Z z V +I O ~ U j co ~' w U1 ~ OR~JE p ~~~ Z ~~ o 3 O ~o O¢ =o 3~ 0 0 ACTION NUMBER ITEM NUMBER ~ `" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Request for a Resolution approving an agreement between the County of Roanoke and the Virginia Department of Transportation for reconstruction of Glenmary Drive (Project Number 0778-080-315, C501) COUNTY ADMINISTRATOR'S COMMENTS: I am pleased that we are moving forward on this project. With the expected opening of Novozymes in September 2002, this road needs to be improved now. These improvements will also help with the marketing efforts for the park. Doug Chittum will update the Board on these efforts at the meeting. Glenmary Drive is on the VDOT Six Year Secondary Road Plan, but due to delays in VDOT funding it may be three to five years before funding is available. This agreement will allow us to proceed with the improvements now, and receive reimbursement from VDOT when funding becomes available. George Simpson will explain this process to the Board at the meeting. Recommend approval. BACKGROUND: In July, 2001, the Board of Supervisors conducted a work session to look at options for upgrading access to the Roanoke County Center for Research and Technology. Options considered were (a) the reconstruction of existing Glenmary Drive and (b) the extension of Dow Hollow Road and construction of a new access road. It was decided at that meeting to reconstruct existing Glenmary Drive due to the lower cost, the existing right-of--way, and the ability to construct the road sooner than Dow Hollow. Plans and specifications have been prepared for the project and the estimated cost of construction is $872,000, with funds being available in the current CRT budget. Glenmary Drive is currently priority number 6 on the Roanoke County Secondary Six Year Plan. SUMMARY OF INFORMATION: In order for the County to expedite this project and receive reimbursement of project costs from VDOT, it is necessary for the County to enter into an "Agreement for Highway Project Administration by County of Roanoke" with the Virginia Department of Transportation. This agreement will allow the County to advertise, bid, award, and administer the construction contract. Staff is requesting that the Board of Supervisors approve the attached resolution authorizing the County Administrator to enter into an -a agreement for County project administration of Glenmary Drive, project number 0778- 080-315, C501. The anticipated bid date for the project is July 1, 2002, and construction is anticipated to take 150 days. ALTERNATIVES AND IMPACT: 1. Adopt the attached resolution approving the resolution and agreement so that construction may proceed. 2. Do not approve the agreement and defer construction of the project at this time. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached resolution and authorize the County Administrator to enter into an agreement for County Project Administration of this project. SUBMITTED BY: George W. Simpson, III, P.E, Assistant Director Department of Community Development APPROVED BY: C,~~,~..,.. ~/ '~i' Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------- ACTION VOTE Approved ()Motion by No Yes Abs Denied () Church Received () Flora Referred O McNamara To O Minnix Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MAY 28, 2002 RESOLUTION FOR APPROVAL OF COUNTY-STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO CONSTRUCT IMPROVEMENTS TO GLENMARY DRIVE WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Roanoke County Center for Research and Technology for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of this road construction to be $872,000; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into aCounty-State agreement allowing the County to advertise, bid, award, and administer the construction contract for certain road improvements to Glenmary Drive (Project # 0778-080-315, 501) to upgrade the access to the Roanoke County Center for Research and Technology. U: \WPDOCS\AGENDA\GENERAL\vdot.agreement.glenmary.drive.wpd ACTION NO. ITEM NO. ~ I -a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 25, 2002 The titles of these ordinances are as follows: 1) The petition of William and Tonja Goodrich to rezone 11.44 acres from I-2, Industrial District to R-1, Low Density Residential District to construct a single family home, located on Poor Mountain Road, Catawba Magisterial District. 2) The petition of Christopher A. Desimone, et al, to rezone .490 acres from C-1 Office District with conditions to C-1 Office District with amended conditions to construct a general office building, located on the west end of Colonial Avenue, Cave Spring Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: ' (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 25, 2002. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1_2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Action No Yes Abs Approved () Motion by Church Denied () Flora Received () McNamara Referred Minnix to Nickens ~i-~ a County of Roanoke Community Development Planning & Zoning ` 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 For Staff Use Onl Date received: Received by: ~ 32$4 Applicooion fee: ao ~ 35 °" PC/BZA ate: ~ (o Z = y 15 + 220 Placards issued: 'f {ZI N ~~ at BOS S ~tPP'' O Z Case Number ~ ~ ~. ~Q' 20 d Z F-I ALL APPLICANTS Check type of application filed (check all that apply) Rezoning (] Special Use C Variance ^ Waiver Applicants name/address w/zip Phone: >40 - yaZ7~ ~l ~U9 Wlt-L+AM 'I ;r~-~A C-~~D~tC_tf Work: 3"ZOO ~E~M~~~ I..AN= Cell#: 59~-3~3 - ~...o~tc;~ ~~,~~t~KE- ~ ~~ ~ `-~ v i ~ Fax No.: _~iW9- `1~7 - ~,~~ Owner's name/address w/zip Phone #: ~r"tN1E5 ~, ~~~cJ?TS.:~i~ ~At~1C i-}c ~: ~ , j I5 24 MAJESTIC oAk~2• Fax No.#: ,gnoPKA, F!, 3Z~i2 Property Location Magisterial District: G RT A W gf1 0 Pt~o 2 M r-~ ''L D Community Planning area: Tax MapNo.: l~`ac °Z 2 S~ ~. z2 ~• QI 1,2g / Existing Zoning: ~~Si'71:N~111~ ( iNV~l~l~l.4~. tt Size of parcels .IAcre : C2 ~ kC) Existing Land Use: T -~=~ REZQNING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/5/VV) Proposed Zoning: 1ti1+~ ~~2vat__ +<=' R~=-S! ~`.r~i ti~t- Proposed Land Use: S irvC~t ~C ~~m~ t_`{ H~l~ D the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE I5 REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? es No A VARIANCE IS REQUIRED FIRST IF NO , If rezoning request, are conditions being proffered with this request? e No VARIANCE AND WAIVER APPLICANTS (V/iF) Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: N ~ ~ .,,, • n/'+1TTITPT TL' ~ ATV llTi' Tu>: CTi' TT1G Is the application complete? Please check if enclosed. AYrL1c;A r;t~iv w>.LL tvv ~ D~ L'1l.l.L' 1 1 i:.L 11' Al. 1 ~,. .._~.... - _ ~M'~ ARE MISSING OR INCOMPLETE. R/S/W V R/S/W V R/S/W V / Consultation / 8 1/2" x 11" concept plan Application fee ,/ Application Metes and bounds description Proffers, if applicable ,J Justification / Water and sewer application / Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature ~~i JUSTIFICATION FOR REZONING, SPECIAL. USE PERMIT OR WAIVER REQUEST Applicant ~i 1.~.~,a~.ry `°. ~ ~N.~=+~ ~~~c~`~('~C~' The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. ' ~ ~~ 7 l.~ t~~ ~~~..:~ ~TA~c +~ I `I .~ 3~ f}c fLt 0 N ~~ ~ ~ i n_ 1.~1 L ~' i T c" ~t ~'` h~al..LS ~~3 jar~l~si~~ ~F I l+~ C'_H ~Mnlc`~ ~~; ~`.~ ~ i i-1-sir. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. A~(~cv~ ~4~ ~ ~ -Ttt1 S ~'c2a/(.~ ; ~ G--, u~ " ~ f~ lam. ~ ~T~ ~'~t=~f~ 1~ _~ 5 f'l ~ Yf 1. {fit A ~ ~ ~ ~ ~ `~ i ~ l~l C~ .~'(~ \..~rs v "v~l~~~-~ ~ ~ I`lu i i3~ ~"s~ i rl` 2- ~'v~ _,7` ~ ;',~r~ t~~- q ~ ~:y ~ i~ e/J ~` Pukc1«.9~iG ~~e /~2 r/i~2~ ~ ~~ idle fu ~ P_ ~-i CON(rEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by Counry permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or su gest the addition of extra items but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development ~b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions / d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. / £ The zoning and land use of all adjacent properties =~ g. All property lines and easements ,~ h. All buildings, existing and proposed, and dimensions, floor area and heights / i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ~ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT .APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants - p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant T Date ~: ~,r ,~~~~ ~, f''s ,~I~i '~r`~~ .. ~' _~- ~ ,a.,~~ ~V ~ „J .; / i, ~~~. b p ~' ~ " 3 a~~ ti I.~~C ~ ,1 r~1 ~ ~ w~ • ~~ ~2 ~~ : ~ d8 a I ~« a .. ~c Z~ i 7 c~ 4 r 1. ~~ G ~ r (.2{9.4c ~~ 16 1.~5AC ' ~ ' I.T'Ta~c ~odlaar ~oo~d °i~7i d5 t.27'A~ n.. ~, rs Ar {~~i v ~~ ~ no ~... ,~ ,`~ //~/ ~~ z.i ;,~ w•`. F4 j a w ~ u,;•.. ~_, P• ~ ~. ~ ~ f .! e. a. s. ''d.`7~`tt~-- ...o.r ..,... . ~ I.b2A6 / r E~~ ~• 2t~9a~ 3.CQ,AC tt?I ~j °~ 3 z.3~ ac Ica 4 ~ l.~4ActD ~ r'~ t.iSAcg~2 "' "• ~. rv ,~ 4 ~~''' ~ S~ ~'N1 ~ ~~ o. ~ 7 A M a G e /J° ~ L 1t~ ~~ ~ t :! ~ j / ~' / ~ ~ ~ •' ~a ~ ~~ ~~90Ac oaf ~ ~J.+6~tle ~Cl t0 ~". i411t i i ! ~~ Ord ,' ~ ~ ~ t ~ ~' d l+Orb rax r.'u. 4*.oX -I~SS .~1"./f Pi-~ OF _.~ _. ...-., ,..~~~nar i• Of' NOaN OxE 4: V.V'Y ~~ ~~ ~~ I ~;J ~„t ~ e 1 ~ ~ ~ ~o~ '~--- ~ I T V~ ~ ~ ~ O \ I / ~I~ ~ y ~ ~~ ~ x,69 ~, - ,~~ ~~ o U ~ v `1 I I_I w ao c~ ' ~ ~ ~ w~ w U_ ~ I 2 zi a -~ ~ ° r;- IG y4 I~ 0. z x s `3 p~ ROANOKE COUNTY Applicants Name: Gilliam 8c Tonja Goodrich DEPARTMENT OF Rezoning from Industrial to Residential R-1 COMMUNITY DEVELOPMENT Tax Map No. 64.02-2-55 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 For Staff Use Onl Date received: `f~2f~(o2 Received by: DN~~ ~pplicatio fee: ~~ Z$Il~ ~ PC/BZA.date: 32 ~ ~{ 5 - !o ~{ I o2 Placards issued: BOS date: r Case Number ~ 2 - (y (ZQ Q 2 F-a ALL APPLICANTS Check type of application filed (check all that apply) ® Rezoning O Special Use O Variance O Waiver Applicants name/address w/zip co t_o N ~ i4 ~ /~-~ ~=~ Phone: (h) 9 8 9 - 417 9 Christopher A. Desimone, et al Work: 776-6434 ' ~R2 5433 Chatsworth Drive Cell#: 79R-1 Roanoke , VA 2 4 018 Fax No.: Owner's name/address w/zip Phone #: same as applicant Fax No.#: Property Location Magisterial District: Cave Spring O Colonial Avenue Community Planning area: Cave Spring Tax Map No.: / Existing Zoning: 8 6 . 0 8 -1-1 , _ Size of parcel(s): Acres: 0 . 4 90 / Existing Land Use: vacant REZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/W) Proposed Zoning: C-1 - Amend Proffers Proposed Land Use:General Office Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes " x No " IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes " x No " IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes " x No "Amending Existin ~a , ,e>r _ VARIANCE AND WAIVER APPLICANTS (Y/R'J Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S/yV V R/S V Consultation S I/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the prope~ or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~. ~~"-~''~'l ~-~ ~~g~~~~-~- Owner's Signature ~'~( Comm: 2002-0075 (attachment) JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Request for rezoning of Tax #86.08-1-1 is to amend original proffers placed on this property from a prior rezoning. This request furthers the purpose of (Sec. 30-53-1) in that it provides an attractive and efficient office use in an urban service area serving both community and countywide needs. This amendment to the proffers also conforms to Sect. 30-53-2, C-1, General Office, in that it is a use by right and is located along a major arterial street. The amending of proffers is necessary because the footprint of the proposed office building is now a one story building, in lieu of a two-story building under the original rezoning. Secondly, the number of parking spaces is being changed to meet Roanoke County Parking requirements, but overall coverage remains substantially close to the original proffered concept plan. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This project falls within Roanoke County Plan as a transition/buffer zone and will be consistent with related uses and services provided therein. Project will be residential in appearance in keeping with the character of the neighborhood. Project will also have a minimal traffic flow thus having a low impact on Colonial Avenue and lastly, this site has direct frontage and access onto Colonial Avenue in conformance with the transition zone. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Project should have little to no effect on adjoining properties in that all buffer yards and landscaping requirements established in the original rezoning process are still maintained with this plan. This use is a permitted use within said zoning district and the architectural treatment as proffered is consistent with the adjacent residential properties. ~`~ REVISED PROFFERED CONDITIONS FOR TAX PARCEL 86.08-1-1 COMM: 2002-075 1) The property will be developed in substantial conformity to the attached concept plan dated revised A~ri123, 2002, indicating the relative layout and location of the building, the square footage of the footprint of the building, the location and number of parking spaces and Type C screening and buffering where the property adjoins R1 zoning, with a combination of Option 1, 15 foot buffer yard and Option 2 landscaping, shall be evergreen trees and one row of evergreen trees, to be planted and maintained in the buffer yard, and to replace the 6 foot screening fence, but achieve an equivalent screening effect. 2) The property will be developed to have a residential appearance in that the roof of the building will be shingled and have a pitch equal to or greater than 5-12, the exterior construction will be brick, residential type siding or a combination of the two, the outside lighting will be for security rather than commercial purposes, such as residential type dusk-to-dawn lighting, and there will be no more than one sign on the premises which will not be larger than 20 square feet, will not be backlit and will be either a monument type sign or a sand blasted wooden sign. 3) The permitted uses for the property under Section 30-53-2 of the 1992 Roanoke County Zoning Ordinance will be limited to the following: Civic Uses -administrative services, educational facilities, college/university, education facilities, primary/secondary*; Office Uses -general office, medical office; Commercial Uses -communications services, studio, fine arts. Owner: ~1;, .~ ;~ ~ ~ ~,1.;,. Date: \~ ii~~ 1~'i~j 1 ~ ~ ~ ~$~ ~ , ~asr. s'rowl a6w ANb, \ ~os~, tao~/a ~ ~-~ \\ ~1 `` eb rf T1lE LA' 4114 L !'14T0 1a~ AIID 6RAa1B FASiaO?-~ TAX NAP NaBSOQ-01-04 ~ STA1E SRIEET BANK AND TRl/Sf ~ZLMNIG C2C ~ ~~ 11e ~ n1+< ~'"`- L. E7051/10 RdUNiO ^W. -~ II I ifs STA iH-0LJ4 $~ 1lFT II i 1 II I~ ~I ~~ ~ / ,,'~ ,~ - T /`~` //asr_~ ~--OH~ Edc~ j/~'~` ~~ r = EXIST. 10' w ~~ == ====ucr=` ~, / I ~ AI1Q/RCIU6IL P /~~5 Pr~ alE SIa1Y ~K a4+ae ec~alo 6000 g 61(065 lJrA.SNiE AIGI ~~ 111100 I ale alNmwaa+ a ~l ?~ ~'' l~ ~ I 1Jr rl _ ~ I~ -ifih~ I L r ~` c~ ~~~ g~ ,1~ -1088- ~. fNa[ RtiAll/N WILL rAx NAP Nae>:os-o~fe ~i NF750N A. AND NARY S GRAIaVEAD 0.B. 1310. PG 1953 ~ \ 2g4WIG RI \~~~ ~~. ~~ \\ Ili I 9 11~ x ~ ~` O , ~ 1 I~ II ~ I ~x - , 31a/-aSr~IARS ~ d00' ~~~ ! ~ 6°~ia ~ ~~ N`` ~ ~ w ~OHEdeT, _..- ~E110.ST. 10' W~~ UCT=~~ s = = t/Cr = . f8' Rai- ~` - _ - ~ 10 E IE11D1ED pI~G qE N101PANT COLONAI_ AVSAIE Rr. ear sarm twr . is NPN ,~ R/M' wD1N vAR~ES T - c;Vrvc.cr 1 rc.rlly ANDERSON AND DESIMONE OFFICE BUILDING PREPARED FOR CHRISTOPHER A. DESI1tfONE BEING A 0.49 ACRE TRACT OF LAND SITUATED ALONG COLONIAL AVENUE CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA L V 1V1SLL lv ASS~CI ATES, P.C. 4664 6RAMBLETON AVENUE PHONE: (540) 774-4411 ENGINEERS-SURVEYORS-PLANNERS P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIRGINIA ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPCCOM 1:T7 AHHIL G:7, LVVG pw' 1"=40' _~r~ -- -- -- -- - -- -,af~----- __ ~- ~ _ _ - ~_ C - - .~, - ~ s~ swrsKv a , ~E'' ~'~'' - - - -1098- _ swKra ~wrac _,...-, _ ~ n _~~ ~~~ / 1 _ ,~_ ~ ~r rvoz-- ~ ~ ~ t 1 ~ . ~ -. \\ ~ ,~ tta- - ,. \ ~ ~ ~. ttoe-- - ~ \\ \\`` noe--- ---. \ ~ l \ ~ ` ~ 1 ~I! , I .evrur sus awrr T i ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Colonial Avenzte/ Desimone Zoning: Rezoning C-1 with Conditions Proposed Zoning: C-1- Arnend Proffers Tax Map No. 86.08-1-1 ACTION NO. ITEM NO. ~- 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: a~~rw,' BACKGROUND: In June of 2001, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on May 28, 2002, the second reading and public hearing is scheduled for June 11, 2002. The current salary for Board members is $13,165.36. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 2.5%. FISCAL IMPACTS: A 2.5% increase would cost $1,645.70 ($329.14 each). The new salary for each Board member would be $13,494.50. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd G-! tfully submitted, v ~ `~~/ W~ Paul M. Mahoney County Attorney No Yes Abs Approved Denied Received Referred to Motion by Church Flora McNamara Minnix Nickens U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd _` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,165.36 by Ordinance 061201-6 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 28, 2002; the second reading and public hearing was held on June 11, 2002. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 2.5% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,494.50 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd "' This ordinance shall take effect on July 1, 2002. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd r ACTION NUMBER ITEM NUMBER `~ r ..- L~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by Disfrict) The five-year term of Carlton W. Wright, Hollins District, will expire June 30, 2002. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and is NOT willing to serve another term. 3. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 4. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by Disfrict) The unexpired three-yearterm of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 1 1 I _. ~ 1 5. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford will expire June 30, 2002. Mr. Lanford has served two consecutive terms and in ineligible for reappointment. SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora Received () _ _ McNamara_ Referred () Minnix To () _ _ Nickens 2 i ~, ` i ~I _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION 052802-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 28, 2002, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Confirmation of committee appointments to: (a) Parks and Recreation Advisory Commission (b) Roanoke Valley Greenway Commission (c) Roanoke Valley-Alleghany Regional Commission (d) Roanoke Valley Metropolitan Planning Organization (MPO) (e) Total Action Against Poverty Board of Directors 2. Confirmation of appointment to the Community Policy & Management Team (CPMT) 3. Request to accept apass-through grant on RADAR for the purchase of two vans 4. Request to accept monies from the Virginia Juvenile Community Crime Control Act and appropriate the funds for FY 2002-03 5. Request for approval of annual write-off of Utility Bad Debts for 1997 6. Donation of a 15' drainage easement for the Autumn Park Rural Addition Project across Lot 3A, Mountain Meadow Estates in the Vinton Magisterial District, to the Board of Supervisors of Roanoke County 7. Designation of voting delegate to the National Association of Counties Conference, July 12-16, 2002 1 That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Danial Morris, Director, Finance Rosemary R. Trussell, Finance Manager Vickie L. Huffman, Senior Assistant County Attorney Arnold Covey, Director, Community Development 2 ,~ A-052802-2 . a ACTION NO. ITEM NUMBER ~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Confirmation of Committee Appointments to the Parks and Recreation Advisory Commission; Roanoke Valley Greenway Commission; Roanoke Valley-Alleghany Regional Commission; Roanoke Valley Area Metropolitan Planning Organization (MPO) and Total Action Against Poverty Board of Directors. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) Supervisor McNamara nominated William M. Skelton, Jr., Windsor Hills District; and Jerry Williams, Member at Large, and with the concurrence of Supervisor Minnix, Mrs. Lee Blair, Cave Spring District, to additional three-year terms. Their terms will expire June 30, 2005. 2. ROANOKE VALLEY GREENWAY COMMISSION Supervisor Minnix nominated Donald Witt to an additional three-year term. His term will expire April ~ 8, 2005. 3. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Supervisor McNamara advised that he was willing to serve another three-year term as the Elected Representative. He was nominated by consensus of the Board, and his term will expire June 30, 2005. 4. ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION f MPO~ Supervisor McNamara nominated Joseph McNamara and Richard Flora as Elected Representatives, and Fuzzy Minnix, Alternate, to additional three-year terms. Their terms will expire June 30, 2005. 1 j~... l 5. TOTAL ACTION AGAINST POVERTY BOARD OF DIRECTORS Supervisor Flora nominated Elizabeth Stokes to another #i~ee two-year term as his designee. Her term will expire May 5, 2004. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Brenda J. Holton, CMC Deputy Clerk to the Board Approved by, Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Harry C. Nickens to approve Denied ( ) VOTE No Yes Abs Church _ Flora _ Received () McNamara_ Referred () Minnix _ To () Nickens cc: File Parks and Recreation Advisory Commission File Roanoke Valley Greenway Commission File Roanoke Valley-Alleghany Regional Commission File Roanoke Valley Metropolitan Planning Organization (MPO) File Total Action Against Poverty Board of Directors File x x x x x 2 A-052802-2 . b ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Appointment of Gary Wilburn of Lutheran Family Services as Private Provider Representative to the Community Policy and Management Team COUNTY ADMINISTRATOR' S COMMENTS : ~~~/~~~'~~ BACKGROUND: The Community Policy and Management Team (CPMT) for the County of Roanoke is established according to the policies and practices established for the administration of the State's Comprehensive Services Act. One of the required positions is a representative from a private provider of related services. Gary Wilburn has served two terms in this capacity (current term expires June 30, 2002) and he brings a great knowledge of available community service resources and needs of the juveniles to this board. Gary has agreed to continue in this capacity and has been approved by the CPMT to serve another three year term. The Board of Supervisors is respectfully requested to confirm this appointment to the CPMT. Respectfully submitted, ~ ~~ ~~ ohn M. Chambliss, Jr. Assistant Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approy d by ~~~ Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Flora _ x _ McNamara- x Minnix _ x _ Nickens _ x _ cc: File Community Policy & Management Team File John M. Chambliss, Jr., Assistant Administrator A-052802-2. c ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Request to Accept a Passthrough Grant on Behalf of RADAR for the Purchase of Two Vans COUNTY ADMINISTRATOR'S COMMENTS: L~'~tywf.~.~ BACKGROUND: Unified Human Transportation Services, Inc. (RADAR) which operates the CORTRAN program for Roanoke County has been notified by the Commonwealth of Virginia's Department of Rail and Public Transportation that they have been awarded a grant to purchase two replacement lift-equipped vans for use in their fleet. This money must be channeled through a political subdivision and the vans will be included in the fleet which supports our CORTRAN program. The grant is in the amount of $97,500 of which $78,000 is Federal, $15,600 is State and $3,900 is local. RADAR will pay the required local match and will also be responsible for all record keeping and reporting related to this grant. FISCAL IMPACT: None. RECOMMENDATIONS: Staff recommends that the Board of Supervisors accept this grant on behalf of RADAR and appropriate said monies to them for the purchase of said vans. Respectfully submitted, Appro ed by, ohn M. Chambl ss, Jr. Elmer C. Hodge Assistant Administrator County ------------------------------------------- Administrator ---------------------------------- ACTION ------------------------------------ VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied ( ) Flora x Received ( ) _ _ McNamara_ x Referred ( ) _ Minnix _ x To ( ) _ Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Danial Morris, Director, Finance 1 A-052802-2.d ACTION NO. ITEM NUMBER ~- `1 AT A REGULAR MEETING OF .THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Request to Accept Monies from the Virginia Juvenile Community Crime Control Act and to Appropriate these funds for the Fiscal Year 2002 - 03 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1995, the Virginia General Assembly discontinued many block grant programs and established the Virginia Juvenile Community Crime Control Act (VJCCCA) to serve the needs of juveniles before the Juvenile and Domestic Relations Court. Originally, the funding was $511,617 with a local match (maintenance of effort) of $24,644. For FY 2002 - 03, the state grant has been reduced to $251,526 with the local match remaining at $24,644 which is included in the local budget of the Court Service Unit. The allocation of VJCCCA monies by the State is based on juvenile crime statistics statewide and is allocated by their formula. The localities are required to prepare a plan for the use of these monies and to obtain approval from the multi-disciplinary team (Community Policy and Management Team (CPMT)), the Director of the Court Service Unit and the Chief Judge of the Juvenile and Domestic Relations Court. Roanoke County's plan for FY 2002-03 has been reviewed and considers the priority needs of the youth before the Court over the past few years. Some of the services are being established as group treatment programs or services which may be purchased by other agencies to offset the cost of operation. Attachment A represents the Life Skills / Mentoring Program budget included in the VJCCCA Grant. There are no new local monies required. 1 ~' `"1 v The costs and anticipated revenues for the VJCCCA grant are outlined below: PROGRAM Community Service / Restitution / Restorative Justice $ 35,000 Purchase of Service / Non-residential - In-Home Services 15,000 Life Skills / Mentoring Program 200,000 Outreach Detention 45,000 Intensive Supervision 35,000 Total $330,000 FUNDING SOURCES VJCCCA Grant $251,526 Local Maintenance of Effort 24,644 Support Payments (Services purchased by others) 50,000 Parental Co-payments 3,830 Total $330,000 RECOMMENDATIONS: Staff recommends that the Board of Supervisors approve the programs adopted by the CPMT for the Juvenile and Domestic Relations Court and appropriate the monies related to the VJCCCA grant as outlined above. Respectfully submitted, Appro ed by, 7 ~~~~ John M. Chamb iss, Jr. Elmer C. odge Assistant Administrator County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied ( ) Flora _ x _ Received ( ) McNamara- x Referred ( ) Minnix _ x _ To ( ) Nickens _ x cc: File John M. Chambliss, Jr., Assistant Administrator Danial Morris, Director, Finance 2 C FY 2002 - 03 LIFE SKILLS / MENTORING PROGRAM REVENUES VJCCCA Grant 121,526 General Fund Maintenance of Effort 24,644 Support Payments (Purchase by Others) 50,000 Parental Co-Payments 3.830 Total 200,000 EXPENSES Regular Salaries 81,702 Part-Time 34,600 FICA 8,780 Retirement -VRS 8,873 Deferred Comp Match 360 Group Health Insurance 15,000 Group Dentallnsurance 630 Life Insurance -VRS 979 Contractual Services 6,000 Contract Janitorial Services 760 Professional Services -Other 2,000 Repairs Office Equipt 300 Repairs Vehicles 300 Repairs Word Processing 300 Repairs Buildings and Grounds 1,000 Repairs Other Equipment 1,000 Printed Forms 350 Advertising 200 Electric 2,000 Heating Services 2,000 Water 500 Postage 200 Telephone 2,500 Cellular Phones 500 Pager 350 Lease /Rent of Equipment 2,000 Travel (Mileage) 1,500 Dinner Meetings and Luncheons 200 Training and Education 1,000 Dues & Association Memberships 150 Offices Supplies 800 Small Equipment 400 Copy Paper 200 Food 6,000 Medical Supplies 200 Janitorial Supplies 300 Building and Maintenance Materials 200 Gas, Oil, Grease 1,000 Subscriptions 200 Books 200 Recreation Equipt 1,500 Other Operating Supplies 7,200 Machinery &Equipt Replace 5,767 Total 200,000 Attachment A ~~~ A-052802-2. e ACTION NO. ITEM NUMBER ,j ~- ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIIZGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Request for approval of annual write-off of Utility Bad Debts for 1997 COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~ ~S~ y6 yt . BACKGROUND: Each year the County writes off the Utility delinquent accounts over five years old. This policy is consistent with the procedures used by the Treasurer for the write off of delinquent personal property accounts as prescribed by law. The following efforts have been made to collect these accounts: 1. Collection letters requesting payment. 2. Filing with the Department of Taxation Debt Set-off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to research for delinquent accounts through the DMV, VEC and Department of Taxation Records. SUMMARY OF INFORMATION: The delinquent utility accounts to be written off at this time are: Year Amount Number of Accounts Total Billing Delinquency 1997 $5,464.32 43 $12,115,845.00 .OS% `-~ A comparison of the prior four years of delinquent account write-offs is shown below: Year Amount Number of Accounts Total Billing Delinquency 1996 $6,264.59 36 $11,895,402.00 .OS% 1995 $8,018.07 41 $11,590,475.00 .07% 1994 $7,838.15 39 $9,848,704.00 .08% 1993 $6,389.56 43 $8,636,519.00 .07% FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends writing off the 1997 delinquent accounts. Respectfully submitted, Rosemary R. Trussell Finance Manager Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Flora _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Rosemary R. Trussell, Finance Manager Danial Morris, Director, Finance !1 A-052802-2.f ACTION NO. ITEM NO. ~ ° ~{~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Donation of 15' drainage easement for the Autumn Park Rural Addition Project across Lot 3A, Mountain Meadow Estates in the Vinton Magisterial District, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes in connection with the Autumn Park Rural Addition Project in the Vinton Magisterial District of the County of Roanoke: Donation of a drainage easement, fifteen feet (15') in width, across Lot 3A, Mountain Meadow Estates, from Robert M. Moses and Katherine M. Moses, (Instrument No. 200122994; Tax Map No. 50.01-5-3), as shown on a plat prepared by the Roanoke County Department of Community Development, dated May 1, 2001, a copy ofwhich is attached hereto as Exhibit A The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respec lly ub 'tted, ickie L. Huffman Senior Assistant Cou y Attorney •i J-~a ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Flora _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Vickie L. Huffman, Senior Assistant County Attorney Arnold Covey, Director, Community Development 2 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. T ~ {/J~ V •~ w ~ 0 I-~' DA N CII-~ CL E' ~~P~ °G . ~~~ ~`` ~,,,,2, e -- o ~. S25°23'43"W 78.00' LOT 3A #3712 LoT z LOT 4 ~s7f8 TAX N0. 50.01-OS-04.00 IIICHEAL lI. LYLE db YICHBLLE G. 11?LLIAYSON DB. f 64 f PG. f 740 .240 AC. I TAX N0. 50.01-05-03.00 ROBERT ~ 8c KATHERINE MOSES INSTRUMENT N0. z 200122994 z - ~ .248 AC. - ~ Crl o ~O C~ O ~ CJ~I I N ~~ 15' DRAINAGE EASEMENT-~ ----------------- - - 78.00' N 25°48'50" E 0.0270 AC. -' CARSON TAX MAP N0. SCALE: 1 "~30____ PLAT SHOWING NEW 15' DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY ROBERT ~ ~ KATHERINE M. MOSES PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT E%HIBIT A DATE: 5-01= 02 _ 50N01= 05 =03.00 C~ o ~O C.r1 ~ ~ °- ~ cNn (~ ~s7os TAX N0. 50.01-OS-02.00 THLODORIs~ R.d: LINDA J. KINC DB.160 f PG. f 40f .250 AC. ~_ _ c~ 0 u,---- 0 EXISTING 15' D.E. TO BE ABANDONED ROAD A-052802-2.g ACTION NO. ITEM NUMBER ~-~l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Designation of voting delegate to the National Association of Counties Conference, July 12 - 16, 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties Annual Conference will be held July 12 - 16, 2002, in Orleans Parish (New Orleans), Louisiana. Treasurer Alfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke County at the business meeting. The Credentials Identification Form must be returned to NACo by June 18, 2002. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACo. Submitted by: Approv d by: /~~ Brenda J. Holton, CMC Elmer C. Hodge Deputy Clerk to the Board County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x _ Flora _ x McNamara- x Minnix _ x _ Nickens x cc: File Alfred C. Anderson, Treasurer National Association of Counties Credentials Committee ,, ~° 0 National Association of Counties MEMORANDUM To: County Executives, Parish Presidents, Borough Mayors, and County Board Chairpersons From: Javier Gonzales, NACo President Date: May 14`h, 2002 Re: Voting Credentials - 2002 Annual Conference r We are preparing for NACo's 67`h Annual Conference, being held July 12-16, 2002 in Orleans Parish (New Orleans), Louisiana. We need your help to ensure that your county can participate in the association's annual election of officers and policy adoption for this year's American County Platform. According to NACo bylaws, in order to vote, a county must have paid its membership dues and have one paid registrant For the conference. Please indicate on the enclosed form the name and voting delegate and alternate(s) authorized to pick up you county's voting materials. Additionally the chief elected official must sign the form. In addition, state association Executive Directors or Presidents are entitled to pick up unclaimed credentials on Monday, July 15. If you do not want the state association to receive your voting materials, please check the box on the enclosed form. Please mail the enclosed form to the following address no later than Tuesday, June 18th. C'rPr(?ntialc ('nmmitte? C/o Josh Fudge National Association of Counties 440 First Street, N.W. Washington, D.C. 20001 You may fax the form, attention to Josh Fudge, to 202.393.2630. Membership Coordinator Josh Fudge can be reached at 202.942.4242 should you have any questions regarding voting procedures. We look forward to seeing you in New Orleans! 440 First Sheet, NW Washington, DC 20001-2080 202/393-6226 Fax 202/393-2630 " www.naco.org ^ ® NACo 2002 Credentials (Voting ~.I4 11 ^ 38553 • ~+ Identification Form Please complete and return this form to: NACo, Attn: Josh Fudge, 440 First Street, NW, Washington, DC 20001 or fax it to Josh Fudge at (202) .393-2630 by June 18th or have the voting delegate(s) carry it with them to the conference and present it at the Credentials Desk. County/Parish/Borough State 0 fl I~OKE COurJ y Designated Delegate First Name Last Name ~~ ~~ ,F ~, ~ ~ ~ ~ ~ of E R S O N Job Title n 5 ~- ~. E 2 First Alternate First Name Last Name Job Title Second Alternate First Name Last Name Job Title This form must be signed by the Chief Elected Official from your county. Submissions without an appropriate signature will not be accepted. Signature: ~ .'~~~.~ ~' ~~~ ~ _ f _~jp~, u re Req [~ Check here if you do not wish the State Association Representative to pick up your credentials. Check here if you wish to vote by proxy. If checked, list the county to cast your votes below. The proxy county must have at least one paid registrant for NACo's Annual Conference. ^ 1~~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2001 July 24, 2001 Appropriation to the VRFA -Explore Park July 24, 2001 Loan to VRFA -Explore Park I~lov 13, 2001 Release of Funds from Advance Auto Agreement Mar 12, 2002 CORTRAN additional appropriation 2001-02 Balance at May 28, 2002 Changes below this line are for information and planning purposes only. Balance from above of General Amount Fund Revenues $8,572,589 6.80% ($100,000) (250,000) 937,329 (89,262) $9,070,656 7. $9,070,656 $9,070,656 7 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance App~By~~ Elmer C. Hodge County Administrator -~-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2001 Nov 13, 2001 Transfer from Department Savings 2000-01 ug 6,2001 Lloyd Property Settlement Proceeds ug 14, 2001 Solid Waste Collection Canisters 11, 2001 Mason Cove Fire/Rescue Station Septic System ~ Dec 4, 2001 Facility Security Upgrades Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook Balance at May 28, 2002 Respectfully Submitted, Danial Morris Director of Finance App BY, /~~ Elmer C. Hodge County Administrator Amount 693,749.5 144,301. 984,000. (42,000.00) (40,000.00) (60,000.00) (300,000.00) $1,380,050.571 "`~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100,000.00 August 28, 2001 Citizen Satisfaction Survey (12,000.00) September 25, 2001 RV Employers of People with Disabilities Awards (1,000.00) February 12, 2002 Catawba Community Center Lead Paint Abatement (12,000.00) Balance at May 28, 2002 $75,000. Respectfully Submitted, Danial Morris Director of Finance App~d By 1~sb~~ Elmer C. Hodge County Administrator "` `1 FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 Nov 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) 1,534,600.00 Balance at May 28, 2002 $9,113,344.00 FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) Balance at May 28, 2002 851,865.00 * Of this amount $447,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Ap~d Byd ~.~ Elmer C. Hodge County Administrator w ACTION # ITEM NUMBER /~I-J~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGIMA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Accounts Paid - Apri12002 COUNTY ADMINISTRATOR'S COMMENTS: SLfMMARY OF INFORMATION: Payments to Vendors: Payroll 4/12/02 Payroll 4/26/02 0.00 Manual Checks Voids Direct Deposit $690,828.76 $720,042.99 Checks $162,000.66 $165,867.11 $6,154,452.80 852,829.42 885,910.10 $1,376.17 0.00 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Danial Morris Director of Finance 1,376.17 0.00 $7,894,568.49 / ~ ~ ~ Approved () Mnticn h~ No Yes Abs Denied () Church Received () Flora Referred O _ _ McNamara To ~ Minnix Nickens r ~ w CQ A a E ° 0 o ~ d a ~ ~ ~ ~ 00 ~ W W ~ pa ~ ~ L ~ y `~ `~ s ~ o . o E O u ~ d Ci C C. 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O ~+ ~ ~ ~.+ W ~. '+. ~ O O ~, U ~ a~ CC i.+ !f M O ~ ~ O Cl. N O O M 7 0 a W 0 .~ d a s C ~r ~--i y L O W u ~ T. 6) ~ ri ~ ~n M ~a~i "'Y i N O A d ~ .0.. C C y N s. ~ C3 y ,--~ a A d ~ O ~~ ~~ o~ ~a N C 0 ^~ 3 N M M ~.^, N C 3 R L L" Yr ~ ~ .--1 .~-i ~ Y. 7". ~ r_~ r Ci - ~~ ~~ W M N O~. N ~ O ~ ~ ~ O ~+ O a~ v ~ O y e~ 'p ~ ~ a Q L ~ ~ ~Q ~a ~ ~ N u ~ ~ ~ L ^ ~ ~ ~ d R A ~ aOi C L ~ lC y ~ ~ a~ a O ~ ~ ~ ~ ~D .~ U Q ~ ~ ~ ~ O ~ ~/~ ~ ~/ ~ ~ ~.+ ~ ~ ~+ W C crr 3 O O .wr U ~' v ~..+ CC r..i N O O M 0 'O C W 0 ~L 0. C O O ti v L O GTr s ~ o ~ o a d OA 7 7 07 Vi ~'? 00 r a 00 r "F T rt rr O F'! TS C R s, m 0 00 ~ o :i. -~ 'O O 7 Gtr R U" 0 .r 7 W N _O O N ~ M O y O 7 `~- ~ .. O N abi ~ aRi ~ a~ ~ ~ ~ `c `c c Pr W W W ~ ,~ v nu O `~ _o Q ~i ~ ~ W A a M U ~ ~ w a 'r U w N ACTION NO. ITEM NUMBER ~ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Work Session to meet with representatives from the Roanoke Higher Education Center and the Dumas Center for Artistic Development to be advised of their long-range plans COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with discussions at the April 23 budget work session, representatives from the Roanoke Higher Education Center and the Dumas Center for Artistic Development are present this evening to provide information regarding the long-range plans for their respective organizations. The Roanoke Higher Education Center provides their 16 member institutions with facilities and support services for use in workforce training and higher education. The range of educational opportunities offered at the Center contributes to workforce and economic development initiatives in the Roanoke region. The Center also offers state of the art satellite downlink capabilities. Development of future programs at the Center will target areas which are potential economic growth sectors. Currently there are 82 Roanoke County personnel enrolled in the three year management development program offered at the Center, who receive a total of 88 hours of training. The Center receives 60% of their operating funds from rent paid by member institutions, with the remaining 40% being funded by the State. The Dumas Center for Artistic Development is a community arts and cultural center providing drama, music, dance and more. The Center strives to preserve the history and integrity of the Gainsboro neighborhood, while at the same time stimulating new interest and investment in the area. The revitalized Dumas Center will be part of a community development effort that includes the Roanoke Higher Education Center, Hotel Roanoke and the new downtown Rail Walk. p-i Respectfully Submitted by: ~°" Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora Received () McNamara- _ Referred () Minnix _ To () Nickens cc: File Presentation to the Roanoke County Board of Supervisors May 28, 2002 Enclosed for your consideration is a report of the Roanoke Higher Education Authority on the development of the Roanoke Higher Education Center. As the report indicates the Center had a very successful inaugural year, and that was due, in large measure, to the cooperative efforts of the 16 member institutions and agencies that provide an extremely rich mix of education and training opportunities. As you know, capital funding for the development of the Center came from the General Assembly, the City of Roanoke and our private partner First Union National Bank. 60% of our annual operating budget comes from rent paid by the member institutions, the other 40°Io from the General Assembly. To sustain the Center's initial success, and to enable the Center to reach its full potential, operational funding beyond what is currently provided by the Virginia General Assembly will be crucial. Members of the Senate Finance and House Appropriations Committees have encouraged us to seek funding from the local governments in our primary service area to complement state funding. Your support of the Center's financial needs in the years ahead will make a significant impact on the availability of training and educational opportunity and the success of economic development in the Greater Roanoke Region. We are seeking a total of $300,000 from Botetourt County, Roanoke City, Roanoke County, and the City of Salem. As indicated on the enclosed enrollment chart, each of these jurisdictions has more than 100 students participating in programs at the Roanoke Higher Education Center. We ask that each jurisdiction provide the Center with funding on the basis of its total population as a percentage of the total of the four populations. The enclosed chart presents our proposal graphically. Thank you for your consideration. We would be pleased to answer any questions you may have about the Center or to provide you with any additional information that you would find useful. Thomas L. McKeon, Ed.D. Executive Director Enclosures 108 N. JEFFERSON STREET • ROANOKE, VIRGINIA 24016 • P: 540.767.6000 • F: 540.767.6020 • www.education.edu :: Roanoke Higher Education Authority Apri12002 Roanoke Higher Education Center Supporting Economic Development in the Greater Roanoke Region The development and operation of the Roanoke Higher Education Center represents a partnership between the Roanoke Higher Education Authority, the Commonwealth of Virginia, local government and the Center's member organizations to provide expanded access to workforce and technology training and higher education to the residents of the Greater Roanoke Region. The Roanoke Higher Education Center opened its doors on August 17, 2000 with the 16 member organizations and institutions occupying office and classroom space in the facility. In May 2001 the Western Virginia Workforce Development Board leased an office at the Center for its executive director. Enrollment summary Fall 2000 totaled 2579 Spring 2001 totaled 2167 Summer 2001 totaled 1389 Fa112001 totaled 2584 Program Summary Spring 2002 totaled 2408 140 total programs, 34 Bachelor's Degrees, 29 Master's Degrees, 21 Associate's Degrees, 31 Certificates, 25 other learning opportunities. Total Certificates and Degrees Awarded in 2001 GED 102 Certificates 179 Bachelors Degrees 37 Masters Degrees 34 Conferences and Meetings The Roanoke Higher Education Center also makes its classrooms available to community businesses and organizations, and to its members for meetings and conferences. Meetings and conferences since August 15, 2000 included: 69 businesses and organizations sponsored 227 events for a total of 12,206 participants generating $53,000 in revenue for the Center. Participation by Local Governments The City of Roanoke played a major role in the development of the Roanoke Higher Education Center contributing $2.5 million to the construction of the Center and another $8.5 million in parking and sidewalk improvements around the Center. The Virginia General Assembly has encouraged the Center to seek operational funding from the local governments that comprise the Center's primary service area, to complement state funds appropriated for ongoing operations. Use of Requested Funds Funds requested from local governments will be applied to reaching the goals presented on the following page. n Y" m u Center ForArtistic Development Preliminary Construction Plans . ~~. ~, ~~ ~~ ,. ~~ ~ ~~~ ,, f ~~ ~~~~ ~r i ~~ ~~ ~ ~ , ~ ~ ~~~~ ` w.M~ -~.. -~ ~~~^^^ ^~.~r ^^^ ~,., ~ w •' - ~w • w ~ ~~ ~~ Q u ~ o ~, ~ ~~ -. ~ Y '~ - S U W O U m Q ~O ~a~ ~~ ~~ O ~ N ~ ~C~ C ~~ ~ O N ~ 01 m r / ~I ~~ T m ~ ,n Y ~ a x~ 8 ~ g ~s U L1 < n yg ~88P 6 ~ g ~ ~8 ~ J ~~ ~ n - ~\~ ~~ ~ ~ N \ N N _~ O ~~i O ~~ S a ~ R ~ G ~ m m 4 e ~ ~ ~ N ° ~ a ~ M y 2A _~ Z ~ Y ~ - S (J W p U m Q o ~ N ~ J Y -f - S (J I~ W ~ U m Q ~Q/f~ O q I k of I S ~ ~/!//O~ off _ ~ ~ ~ S g ~ F LSdF L1E~ ~ '~ I~~ ~ ~Y q csn ~~ c~ ¢ ~ N ,~ O~ R~ ~ ~~ ~ €~ ~/f M (/`/~~ O ® __ l m ^ ~ lJ m n~ ~ ~ ~ ~ ~ a a e --a a ~ a ~~ N g S 4 ~ ~ a n ~__ M ~_ N r{ ~ ~ #` ~ ~ t5 g g O. ~ b~ ~~ ~ p q F9 ~ O wj M~ A ~ ~~ y ~~ 01 n $ C pp 9 Y € ~ $ FF 88 ~ jQl $ S a~~ ~6 n ~P Q n }yyx~ ~~18 10 ~__. ~ Q ~ ~ ~___ N a _ /j ~ __ ___ ___ M ~~ n ~ J ~ ~ ~ R¢ rq aaak ~ ~ N jF ] $ ~ i $ J ~S S$ y S y A Z E Y ~ - S U ~ O U m Q U1~o `~ "e g~g ~ E - x ~u~w~lo ~,~ ms,u ,m io a s , ~ ~ ~ , ~ \ <<,,,~ o e ~ j . ~ N n Kl ~ d • y ig ~~~~ saae? da~~ ~ ~ _~~ p ~, o ~ , Y ~ - = U 1~ w O U m Q ~O o ~av ~~ ~~ O^ ~ \ ~ V V %~~ O ~ m ~ C C n i0 y y ~i n E ~ ~ ~ N ° H ~ a '~ ~ n Y ~ o m ~ ~ W ~ ~~ ~ ® n ~~ U' ~ O d ~ 8 '^ S in a n E ~ n Z ~ Y ~ - S U o U m Q • y ~ l~~~ sa ~~f, a ~ ~ Y -~ - = U W W O U m Q ~O~ O \J a~~ ~ O~ N V "% 1 N m ~~ R ,,~~ Au k+~ ~n m rn W r,. 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I I ~ ~ I ® C _ ~~ ~ i i i ~ I I I Ryy ~ I I y 4 XXX i I ~{ ~ 1 ~ .. s S 1A I I J. 8 I I I ~ ~ I I 1 I ~ I I - ->~ ~/ ___~~ ~ ~ I I I I I ~ ~, 1 I I h~ I I g I I I I m ~-- m ~__~_ -~_ ---~~~----- ~__ _ _.. ~ n ~-a ~y' jrt ~iy x ~-n n ui a ~ ~ ~ a n ~ Z Y ~ - = U W O U m Q C~ C ~~' ~~ °: ~ t 1~ (~\~1 ~~ ~ ~ ~5~ Y YR:. e C ~ f i ry Z ~~ IIIIW(i~~~„(~. 1^1111.b' IO„j .I l1I1J~ 1~ Zu. ®JCIi~. ^a S ~ ~ ~ o ~(l ~I ) O ~ ~J $ W z ~~_~ ~] ~ Y ~o_ tl 1 ~ m ~~ ; _ `7 Wy ~ „ ~~ ~~' ~ ~ J Y ~ - S U W p U m Q ~O~ O~ 0~~ ~ ~ O V b ~~ o ~~ m n r° ~rF~ ~-u o-n - _ m ~ ~ ~ .(fai ~ ~ a n _> t < ___ ~ ~ _ M 4 Np a 7 ~ k ~ P ~_ --- ~ ~ ~ o m m -~ n ~.~~ ,~iy ~:o-n ~ n x n m N a n N a n v `~ Center For Artistic Development ~~ Dumas Center For Artistic Development Projected Construction Costs and Operating. Endowment Summary Contractor Costs Construction Costs $ 2,697,599 Bonding Fee $ 14,000 Total Contractor's Costs $ 2,711,599 Predevelopment Expenses Environmental Study $ 5,000 Structural Study $ 2,000 Appraisal Fee $ 5,000 Survey $ 4,000 Total Predevelopment Expenses $ 16,000 Owner Costs Architectural/Engineering Fees $ 272,308 Construction Loan Origination Fee $ 10,000 Construction Interest $ 124,800 Taxes During Construction $ 12,000 Insurance During Construction $ 15,000 Tax Credit Certification Fee $ 5,000 Legal Fees/Title $ 35,000 Total Owner Costs $ 474,108 Developer's Fees Development Consultant Fee $ 150,000 Capital Campaign Costs $ 75,000 Endowment Fund Return $ 384,205 Contingency, Miscellaneous Fees $ 31,136 Total Developer's Fees $ 640,341 Total Construction Project Costs $ 3,842,048 Additional Operating Endowment Requirement $ 256,136 Total Project Costs Including Operating Endowment ~ 4,098.184 Sources of Project Funding Sale of State Rehabilitation Tax Credits $ 1,077,446 City of Roanoke $ 500,000 Derelict Structures Fund $ 100,000 Deferred Developer's Fee $ 384,205 Capital Campaign $ 1,356,136 Foundation Grants $ 500,000 Private Grants $ 180,397 Total Sources of Project Funding 4.098.184 v \~ Center ForArtistic Development Presentation To The County of Roanoke May 28, 2002 Name of Agency: Total Action Against Poverty in Ronaoke Valley Presenters: William Penn, Chair, Dumas Task Force Bill Skeen, Deputy Director for Business Affairs, TAP Ted Edlich, President, TAP Projected Total Project Cost: $4,098,000 Capital Campaign Amount: $1.4 to $1.6 million Amount Raised to Date: Phase 1 Renovation, $812,000 Campaign Begining and Ending Dates: November 1, 2002 to August 2, 2003 Last Capital Campaign: This is TAP's First Capital Campaign ~'~~~' TNE' 1 ~ A Q ~..~,e.~ A Community Development Corporation ~~ m u Center For Artistic Development The Spirit of the Past Reaching for the Future "This building must always be symbolic of a place for people from all walks of life to gather for the enrichment of one's self, and the touching of another." -- Darthula Lash, in memory of herfather, Mack D. Barlow, Total Action Against Poverty (TAP) is a community enterprise Mi$S1Uri & organization whose mission is to encourage self-reliance and self- H1St01'y Of determination by strengthening and empowering individuals, families and TAP communities. Since its inception in 1965, TAP has been creating solutions to address the underlying causes of poverty. TAP enjoys a distinguished career in innovative programming, renovating the Harrison School, the first black high school in Southwest Virginia, rehabilitating an inner-city shopping center and developing five celebrated projects that have been replicated throughout Virginia: The Virginia Water Project, Virginia CARES (Community Action Reentry System), Project Discovery, CHIP (Comprehensive Health Investment Project), and ACCESS (Alliance of Commonwealth Connections for Education and Self-Sufficiency). TAP also runs an array of programs that help lower-income individuals and families, including Head Start, the Center for Employment Training, the Fatherhood Initiative, a microenterprise development program, domestic violence services, a transitional living center for homeless families and many others. TAP helps people throughout the Roanoke Valley, Alleghany Highlands and Lexington/Rockbridge County. The Hotel Dumas holds a cherished place in the history of the City of HiStOfy Of Roanoke's African American community. Located on Henry St. in what is The Dumas known as Roanoke's Gainsboro neighborhood, the Hotel Durnas was built in 1917. The hotel"s location in the heart of "The Yard", as Henry St. was known, made it the center of the vibrant cultural life of the city's African American community, which flowered during the first half of the 20th Century. Numerous businesses and restaurants lined the streets of Gainsboro alongside entertainment venues such as the Club Morocco, Lynnhaven Smoke Shop, the Ebony Club, the Horseshoe Club, and the Hotel Dumas. The Dumas Center for Artistic Development Page 1 ACTION NO. ITEM NUMBER -r t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Work Session with Parks, Recreation and Tourism Staff and Advisory Commission to Review Public Use Manual for Sports Organizations and Community Users COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Several non-sanctioned athletic groups have questioned Roanoke County's Facility Use Policies in regard to the special use permit process and the user fees associated with this use. The Board of Supervisors referred the issue back to the Parks, Recreation, and Tourism Advisory Commission and asked that they review this issue as part of their planned update of the Public Use Manual for Sports Organizations and Community Users. They requested that the document be brought back to the Board within 60 days. In response, the Advisory Commission hosted a public hearing to solicit feedback from the community, which included invitations to all travel sports groups (only one chose to attend). In addition, the Presidents of the Recreation Clubs were also invited to participate. From the public hearing Parks and recreation developed a draft document that was presented to the Commission at their May 16, 2002 meeting. Attached is the draft document, with a separate outline of the recommended changes. The proposed changes that are viewed as significant and of special interest to the Commission and Recreation Clubs have been highlighted. After the work session with the Board staff will incorporate their comments and input, and prepare the final document for adoption by the second Board meeting in June. This will give the Parks, Recreation and Tourism Advisory Commission the opportunity to review and approve the final document prior to that meeting. Respectfully submitted, Approved by, Pete Haislip Director Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION Motion by: Church Flora McNamara Minnix Nickens VOTE No Yes Abs ~-a Roanoke County Parks, Recreation, & Tourism Community Use Manual Revisions May 22, 2002 • (The definition of community users has been specifically defined throughout the entire manual to clarify the distinction between sanctioned groups, non-sanctioned groups, charitable community service organizations, and commercial users.) • (The reference to AAU Youth Sports Leagues is deleted. Roanoke County Parks, Recreation, & Tourism does not give AAU priority use over other users. Roanoke County Schools do however give priority use to county-based AAU teams on school facilities. School use needs to be approved through the Roanoke County School Administration. Park use is processed through a special use application.) • (Added) Definition of Sanctioned Club: Roanoke County Parks, Recreation, & Tourism sanctions community organizations to provide Roanoke County sponsored youth and adult athletic leagues. These organizations are authorized to provide team sports for Roanoke County citizens in partnership with the Parks, Recreation, and Tourism Department. The first step to request sanctioning is to meet with the Director of the department to discuss the scope of the request. Currently, the department has eleven sanctioned area youth recreation clubs that provide team sports in baseball, softball, football, basketball, cheerleading, and soccer. • Denial of Sanctioning Request: Appeals shall be submitted to the Parks and Recreation Advisory Commission. • Player Eligibility and Aging-out Policy Change: Participants and siblings, who move out the County or boundary during a season of play, may continue to play on that team for that season only. They will then need to sign up with the locality in which they reside. (Currently they may continue until age 18.) However, those players currently registered on teams prior to adoption of this policy will be allowed to age-out with the club. Their siblings may not age-out under this grandfather clause and will need to register with the program serving their residence. All non-county players will be required to purchase a non-resident participation pass annually through the Parks, Recreation, and Tourism Department to continue to play under the aging out policy. • Player Eligibility and Non-County Children Attending County Schools: Non- county residents, attending Roanoke County Public Schools, may play in Roanoke County sanctioned sports in the recreation club program that serves children of that school or area. They will be required to stay with the first recreation club they play in and must purchase anon-resident participation pass annually through the Parks, Recreation, and Tourism Department to play on Roanoke County teams. • Sanctioned Club Boundaries: (No change in the policy, however, the entire boundary policy is now included in the manual.) • Boundary Line Exceptions: If a club does not sponsor a specific sport, the player may be released by the home club to sign up for that specific sport with another club -1- ~^ in the County. However, the players will be required to return to their home club for sports that are offered. Major, minor, or A and B Leagues in the same sport are not considered separate sports. • Sanctioned Club Interlocking with Non-County Teams: Teams formed from residents outside the boundaries of Roanoke County may interlock with Roanoke County leagues under the following conditions: o If interlocking does not increase or impact facility or resource capacity. o The request must be received at least two months before the season starts. Upon approval, that locality shall provide a home field in their jurisdiction for 50% of their scheduled games for alternating play for home and away games. They shall cover all the costs of sports officials, lighting, and supervision for their home games. o The team organizer must sign a hold harmless and release Roanoke County from all liability for their participation. o We reserve the right to deny interlocking if it is determined that it is not in the best interests of Roanoke County Parks, Recreation, & Tourism's programs and participants. • Park Sign Standards: (Staff is currently reviewing scoreboard advertising for inclusion. No other change in the policy, however, the entire park signage policy is now included in the manual. • School Athletic Facilities Built and Maintained by Roanoke County Parks, Recreation, & Tourism: Athletic facilities built and maintained by Roanoke County Parks, Recreation, & Tourism on Roanoke County School property must be reserved through the Roanoke County Parks, Recreation, & Tourism special use process. Use of these facilities is subject to all policies and fees within this manual. (Currently these facilities are reserved through the Roanoke County School Administration.) • Sanctioned Baseball/Softball League Facility Seasonal Permits: Priority will be given to sanctioned youth baseball/softball in the spring, April 1 through July 7 on Mondays through 3:00 pm on Sundays. This opens up Sunday afternoon slots on non-premier fields that may be rented by non-sanctioned users. (Currently the permit is issued for Mondays through Sundays. Currently, no athletic facilities have been rented during sanctioned sport seasons.) • Facility Use Permits For Non-Sanctioned: Non-sanctioned teams, individuals, groups, businesses, or organizations must submit a special use application to the Assistant Director of Parks at least 30 working days prior to the date of use for multiple dates and no less than 10 working days prior for occasional use. Public use of facilities will be permitted on a space available basis on non-premier facilities. Approval is contingent on sanctioned club schedules, resources, ground conditions, and scope of request. Approved requests will be assessed a fee. All reservations are on a first-come first-serve basis. Currently, no athletic facilities have been rented during sanctioned sport seasons. -2- Fee Schedule for Athletic Field Rental by Non-Sanctioned Organized Groups: ~^ o One unit of play equals 2 hours, which includes set up and take down/clean up time o Fee Schedule: ^ Groups/teams with 100% county residents, $20.00 per unit of play or $35.00 for atwo-unit block of play. ^ Groups/teams with over 50% or more county residents, $25.00 per unit of play or $40.00 for atwo-unit block of play. ^ Groups/teams with 51 % or more non-county residents, $30.00 per unit of play or $50.00 for atwo-unit block of play. ^ Groups/teams with 100% non-county residents, $50.00 per unit of play or $80.00 for atwo-unit block of play. Premier Athletic Facilities, as identified by Roanoke County Parks, Recreation, & Tourism: will not be available for practices or games by non-sanctioned groups, teams, or organizations, unless an approved partnership agreement is reached with Roanoke County. However, premier facilities will be available for tournaments deemed to have significant community economic development impact. • Use of Roanoke County Parks, Recreation, & Tourism Property for Profit: Groups or individuals that request the use of park property for aprofit-making concession, program, or event shall make their request in writing to the Tourism and Event Coordinator. The fee for such use shall be negotiated according to scope, direct cost if any, and type of event. Sanctioned Sports Divisions: Roanoke County Parks, Recreation, & Tourism reserves the right to form divisions as necessary due to the number of teams. These divisions may change from year to year. • Sanctioned Sports End-of-Season Tournaments: Roanoke County Parks, Recreation, & Tourism does not sponsor end-of-season youth sports tournaments; however, the department will assist clubs if the club/s choose to do an end of season tournament. The tournament must be held by the official end of the sport season as established by Roanoke County Parks, Recreation, & Tourism. The club will be responsible for direct costs of the department. • Sanctioned Club Concession Operators: shall abide by the Roanoke County Park Ordinance, the Community Use Manual, Roanoke County Health Department regulations, and any product contracts currently in force between the County of Roanoke and product vendors. • (Non-sanctioned youth and adult athletic tournaments: staff is currently reviewing this policy.) • Facility Damage: The cost to repair damage to any facility will be the responsibility of the person/clubs who received the permit to use the facility. • Penalty for Violation of Community Use Standards and Policy by Users: -3- o First Offense: Written Warning to the individual, representative, league president, coordinator, and/or club official. o Second Offense: Written notice of suspension of the violator's rights to use the facility and restitution for damages and costs if applicable. In the case of a league or team suspension, the suspension will be for three days and restitution for damages and costs if applicable. o Third Offense: Written notice of denial of future use of facilities and restitution for damages and costs if applicable. o A copy of all written notices will be forwarded to the Parks and Recreation Advisory Commission for review. o The Parks and Recreation Advisory Commission will serve as the appeals panel. • Facility Partnerships: In kind services, small field improvements, and programs, etc. will be considered in lieu of fees. Value of services or improvements offered must be comparable to dollar value of field time requested. Partnership proposals involving a significant capital improvement will be dealt with on a separate case-by-case basis. Proposals should be submitted to the Assistant Director of Parks, Recreation, and Tourism well in advance of desired use. -4- ~-~ DRAFT Roanoke County Parks, Recreation, & Tourism Department Community Use Manual For Sports Organizations And Community Users Revised May 22, 2002 Purpose Roanoke County Parks, Recreation, & Tourism encourages community use of facilities for the recreational pursuits of its residents, businesses, and organizations. The purpose of this manual is to provide the Roanoke County community and staff with uniform administration of the process and equitable treatment of our customers. The Department is committed to providing assistance and reasonable accommodations for qualified individuals with disabilities to access services and programs offered by the department. In accordance with the Americans with Disabilities Act, Roanoke County Parks, Recreation, and Tourism shall ensure that services, programs, benefits and activities of the agency are accessible to qualified individuals with disabilities and that no individual, regardless of their disabilities, shall be discriminated against in the pursuit and enjoyment of services offered. Also, in accordance with the Americans with Disabilities Act, Roanoke County Parks, Recreation, and Tourism shall not allow community use of facilities by individuals, businesses, or organizations that discriminate against individuals with disabilities. Therefore, individuals using Roanoke County Parks, Recreation, & Tourism Department property shall make every reasonable effort to provide adaptations and accommodations for qualified individuals with disabilities. I. Policy The use of athletic facilities, park pavilions, open space, and recreation centers will be encouraged for activities contributing to the development of individuals through skill development, social interaction and wholesome fun. These facilities will generally be made available to the community and athletic organizations outside regularly scheduled activities or commitments of Roanoke County Parks, Recreation, and Tourism. The person(s) designated under Section II Authority must specifically approve the use of facilities by commercial organizations, sanctioned teams/groups, and non-sanctioned or organized teams/groups. Use of facilities by commercial organizations or by private individuals for the sole purpose of advertising or exhibiting of commercial products or services is prohibited except as specifically authorized in other provisions of this manual. Use of facilities by any organization will comply with Federal, State and County laws and regulations including licensing requirements. II. Authority In accordance with the April 25, 1989, Public Park Use Ordinance of the County of Roanoke, Ordinance # 42589-8, Chapter 15, Roanoke County Parks, Recreation, & Tourism has the authority to regulate the uses, procedures, and associated fees for the public use of all lands and facilities under its control. A. The Assistant Director of Parks or his designee is authorized to grant approval and to schedule the use of athletic fields, picnic pavilions, open space, the Equestrian Center and other park amenities in accordance with the policies found within this manual. Such use will be approved through the provision of Park Special Use permits, picnic pavilion reservations, and Equestrian Center membership. B. The Manager of Athletics is authorized to grant approval for the use of parks and school sports facilities, after coordination with the Roanoke County Parks Division and the Roanoke County Schools Administration, for Parks, Recreation, and Tourism sanctioned and sponsored sport league practice, games, and tournaments. Facility use will be administered through an approved Athletic Field or Facility Permit. Debbie Pitts Page 1 05/24/2002 G:~BOARD~2002~IVIay28~P&R Community Use Manual.doc a` C. The Coordinator of Special Events and Tourism is authorized to negotiate with individuals, businesses, and organizations for the development and implementation of major special events in County parks, centers, and school facilities. Facility use will be through the approved Special Use Permit, Contract, Memorandum of Understanding, or Co-Sponsorship. Events will be categorized and prioritized as follows: 1. County Sponsored 2. County Co-sponsored and Sanctioned Groups or Organizations 3. Rentals 4. Community Non Profit Organizations and Agencies 5. Commercial For Profit D. Center Managers at the Brambleton Center, Craig Center, Walrond Senior Center, Catawba Community Center, and Camp Roanoke are authorized to grant approval for the rental use and scheduling of those facilities. Facility use will be through the approved Facility Use Permit. Recreation Centers may be rented on a per event basis. Re-occurring rentals will be reviewed on a per case basis. Requests for rentals shall be received at least 10 working days in advance. It is recommended that the request be received 30 days prior to the date. E. The Department will coordinate and organize various sporting groups, events, instructional programs, and activities when sufficient interest has been expressed and resources are available to provide quality experiences for participants. Staff will solicit community feedback on issues relative to the service needed to carry out these programs and services. F. Roanoke County Schools may use Parks and Recreation outdoor facilities for educational programs and intramural or scholastic sports. Such usage shall be processed through the Assistant Director of Parks on a special use application a minimum of two weeks in advance for one-time or short-term use and a minimum of 60 days in advance for seasonal programs. Roanoke County Parks, Recreation, and Tourism shall provide a special use permit for approved applications. G. No facilities may be used by any organized group, non-sanctioned sports team, or organization without an approved permit issued by the Department of Parks and Recreation. No permits will be issued until Roanoke County Parks, Recreation, and Tourism has received all associated fees. Debbie Pitts Page 2 05/24/2002 G:~BOARD~2002~NIay28~P&R Community Use Manual.doc ~- ~.. III. Permissible Activities Approved community activities may include, but are not limited to, recreational games, practices, picnics, instructional programs, tournaments, festivals, clinics or concerts. Activities which do not fall into the above mentioned categories and appear to be of questionable motive will be referred to the Director of Parks and Recreation for review and decision. IV. Athletic Program Sanctioning Roanoke County Parks, Recreation, and Tourism sanctions community organizations to provide Roanoke County sponsored youth and adult athletic leagues. These organizations are authorized to provide team sports for Roanoke County citizens in partnership with Parks, Recreation, and Tourism. The first step to request sanctioning is to meet with the Director of the department to discuss the scope of the request. Currently, the department has eleven sanctioned youth recreation clubs that provide team sports in baseball, softball, football, soccer, basketball, and cheerleading. Roanoke County Parks, Recreation, & Tourism shall not sanction or approve the use of County resources or facilities by clubs or organizations, which will duplicate existing services already being provided by the Department, area recreation clubs, or the community. If a request is denied appeals shall be submitted to the Roanoke County Parks and Recreation Advisory Commission. In order for an athletic program to be sanctioned by Roanoke County it must meet the sanctioning requirements listed below. To be considered for sanctioning, organizations must schedule a meeting with the Director of Parks, Recreation and Tourism to review the request. After the review they must apply in writing to the Director of Roanoke County Parks, Recreation, and Tourism at least twelve weeks prior to the programs proposed starting date. The request shall include a complete description of the proposed program, number of participants anticipated, the number and type of facilities requested, the cost, and how the program will be funded. The request shall include a copy of the organization's bylaws, current officer list, and a certificate for $1,000,000 of general liability insurance listing the County of Roanoke as additionally insured, and a certificate indicating that the club has Boards and Directors Insurance to cover the actions of their board of directors, coaches, volunteers, and officers. Clubs will be notified in writing if the request is approved. If a sanctioned organization declines to acquire general liability insurance, they may use Roanoke County facility/facilities at their own risk. In addition, the organization's President will be required to sign a statement that the organization knowingly declines to acquire insurance and that the organization shall defend and Debbie Pitts Page 3 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc hold Roanoke County harmless from any and all liability for damages or personal injuries. This statement shall be signed before any facility use permits are issued. V. Requirements For Sanctioned Organizations A. Facility Use Permits: Sanctioned programs must obtain facility use permits for teams during the authorized sport season, all sanctioned clubs shall submit team rosters, practice schedules, and game schedules to the Athletics Section. Roanoke County does not sanction end-of-season tournaments or out-of-season leagues. However, non-sanctioned usage of a facility may be obtained by applying for a special use permit and paying associated fees. B. Player Eligibility and Boundary Lines: • Residency -Players on youth athletic teams sanctioned by Roanoke County shall be Roanoke County residents or attend a Roanoke County Public School. However, non-county residents attending Roanoke County Public Schools are not eligible to participate if the recreation club's sanctioning organization or bylaws prohibit such participation. • The official address of the child is the home where the child resides or the home of the legal guardian of the child. • Boundaries- Players must be residents of the geographic area established for each sanctioned recreation club and must play with the club or program where they legally reside. Non-County residents, attending County Schools, shall play in the Recreation Club program that serves children of that school or area and will be required to stay with the first recreation club they play in. • A child may participate in only one Parks and Recreation Department sanctioned youth sports team program per season. • Pla,, e~ligibili . and Aging-out Policy Change: Participants and siblings, who move out the County or boundary during a season of play, may continue to play on that team for that season only. They will then need to sign up with the locality in which they reside. However, those players currently registered on teams prior to adoption of this policy will be allowed to age-out with the club. Their siblings may not age-out under this grandfather clause and will need to register with the program serving their residence. All non-county players will be required to purchase anon-resident participation pass Debbie Pitts Page 4 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc ~- a. annually through the Parks, Recreation, and Tourism Department to continue to play under the aging out policy. • Non-County Children AttendingL County Schools: Non-county residents, attending Roanoke County Public Schools, may play in Roanoke County sanctioned sports in the recreation club program that serves children of that school or area. They will be required to stay with the first recreation club they play in and must purchase a non- resident participation pass annually through the Parks, Recreation, and Tourism Department to play on Roanoke County teams. • There will be open registration for adult athletic teams; however, if resources become limited, priority will be given to Roanoke County residents and County-based industrial teams. • The Director of Parks and Recreation may ne otg fate agreements with private schools located in Roanoke County to develop partnerships that benefit Roanoke County athletic programs and or provide facilities, in return for participation ofnon-resident students of private schools. • All leagues or teams must plaX within the Recreation Club boundaries established by the Roanoke County Parks, Recreation, & Tourism Department. • Recreation club boundaries are listed in the appendix and are based on the school residency boundaries established for elementary schools. Some sanctioning organizations may base boundaries on geographic regions, however, they cannot exceed the established Roanoke County boundary and eligibility policies. The Parks Recreation and Tourism Department shall approve any deviation from established boundaries. • Boundary Line Exceptions - l. If a club does not sponsor a specific sport, the player may be released by the home club to sign up for that specific sport with another club in the County. However, the players will be required to return to their home club for sports that are offered. Major, minor or A, and B Leagues in the same sport are not considered separate sports. 2. If a child living in another Roanoke County club boundary played in a specific sport sponsored by that club the previous season, the child may stay in that club for that specific sport or have the Debbie Pitts Page 5 05/24/2002 G:~BOARD~20021May28~P&R Community Use Manual.doc -~.. choice of moving back into the home club. If the child goes back into his home club to play that specific sport, they must stay there until they age out of the recreation program or change residency. If the child chooses to stay with the out-of-boundary club for a specific sport, they must stay in that club until they age out of that sport, unless they skip a year or change residency. 3. If the child skips a year they must go back into the proper geographic boundary. 4. Clubs cannot recruit players outside of their boundary. 5. If the home club does not have enough players to form a team, those players who have registered with their home club will be released by the club coordinator to participate with another Roanoke County Recreation Club. The child must have registered in the home club program first before they can be released to play in another club. 6. Requests for exceptions to the boundary policy shall be submitted in writing 30 days in advance to the Manager of Athletics. All exceptions will be presented to the Youth Athletic President's Council for a determination. 7. If a club does not sponsor a specific sport, the player may be released by the home club to sign up for that specific sport with another club in the County. However, the players will be required to return to their home club for sports that are offered. Major, Minor, or A and B Leagues in the same sport are not considered separate sports. • Youth League rosters shall be submitted annually at least one week prior to the teams first practice session, and shall include names, addresses, phone number, date of birth of participants, and the school they attend. The roster shall also include the full name, home address, and telephone number of the coach. Clubs and organizations are responsible for verifying residency and eligibility of participants on the rosters before submitting the rosters to Roanoke County Parks, Recreation, and Tourism. Players may be added to the roster up to the first day of the season or until teams are full. • Adult league rosters shall include the name, address and phone number of all players. Upon submission of the roster a game schedule will be provided. The roster shall also include the name, address, and phone Debbie Pitts Page 6 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc ~- ~. number of the coach or team captain and the sponsor of the team if they have one. Teams may change the roster up to the fourth game. • Participant Responsibilit fy or Sports Partici ap tion - A member of a recreation club or team may participate with an organized scholastic team in the same sport, which is independent of the Recreation Department's control; however, this participation shall not conflict with the scheduled activity of the recreation squad or team such as not participating in scheduled practices and/or games. • Eligibility Ages -The eligibility age for participation in youth sports shall be a minimum of 6 years of age and a maximum of 18. Basketball minimum age is 7. The cut-off date to establish the age of the child is October 1. Roanoke County will honor an alternate cut-off date established by the sports sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks, Recreation, & Tourism. The request for an exception shall be made in writing to the Department of Parks and Recreation 30 days prior to the sign-ups for that sport. • All Pla,, R~ule_ -Roanoke County requires sanctioned organizations to follow the all-play rule published in the rules and regulations for each sport. Penalties for not complying will also be stated in the rules. C. Meetings: A club representative shall attend a monthly meeting of the Presidents Council and other meetings as needed to coordinate the program with Roanoke County Parks, Recreation, & Tourism. D. Sport Rules and Regulations: Clubs must abide by Roanoke County Parks, Recreation, & Tourism Department sport rules and regulations_ E. Interlocking with non-county Teams: Teams formed from residents outside the boundaries of Roanoke County may interlock with Roanoke County leagues under the following conditions: • If interlocking does not increase or impact facility or resource capacity. • The request must be received at least two months before the season starts. Upon approval, that locality shall provide a home field in their jurisdiction for 50% of their scheduled games for alternating play for home and away games. They shall cover all the costs of sports officials, lighting, and supervision for their home games. Debbie Pitts Page 7 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc • The team organizer must sign a hold harmless agreement and release Roanoke County from all liability for their participation. • We reserve the right to deny interlocking if it is determined that it is not in the best interests of Roanoke County Parks, Recreation, & Tourism's programs and participants. F. Policies and Procedures: Sanctioned Recreation programs shall comply with all policies and procedures outlined in the Community Use Manual. G. Sub-leasing: No organization may sponsor or sub-lease to any other organization for the purpose of altering the classification or fee schedule of such other organization. H. Service Levels: Clubs shall request permission from Roanoke County Parks, Recreation, and Tourism in writing at least 12 weeks in advance of the season to change service levels of the leagues, the club's organizational status, or increase services which have an impact on Roanoke County Parks, Recreation, and Tourism's facilities and budget. If approved the club would be responsible for all operational expenses until such time as funding is received in the general fund budget. Roanoke County is not responsible for costs associated with unapproved changes. I. Sanction Renewal: Each year by March 1 clubs and organizations shall present documentation verifying that their status or purpose has not changed from that given originally to obtain sanctioning. They shall provide copies of any documents that have changed, such as bylaws, constitution, certificates of insurance, and officers. J. Park Sign Standards: The purpose of this policy is to define standards that allow Roanoke County approved and sanctioned recreation clubs the opportunity to erect sponsorship banners or advertising signboards in public parks without impacting park aesthetics or visitations by the general public. The guidelines are as follows: • Recreation Clubs shall obtain all appropriate approval(s) andlor permit(s) and meet the established standards as required by the Roanoke County Park Ordinance and Roanoke County Planning and Zoning Sign Ordinance prior to any public display or advertising on Roanoke County property. Request for signage by recreation clubs on School board owned property would have to have approval by the Roanoke County School Board and Parks and Recreation. Debbie Pitts Page 8 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc • Signboards or banners displayed in public parks should be located so as not to create a visual impact, or distract or interfere with the visit by a general park user, participant, or spectator. Signs or banners must be confined and orientated to the area of use by the recreation club. • No permanent structure can be erected in a park for the purposes of supporting advertising signboards or banners. • Revenue generated from the sale of signboards or banners shall be used to make facility or program enhancements. • Signboards erected on a field must be the same size and cannot exceed 4' by 8'. Banners placed on dugouts cannot exceed 4' by 8'. • The bottom of a sign must be located a minimum of 8 inches off the ground and cannot extend over the top rail. • The message and graphics must be done professionally and be maintained in a neat and clean manner throughout the year. • The backs of signs must be painted one color, either dark green or brown. • Attaching bolts, screws, etc. must not protrude so as to create a physical hazard. • Signboards must be spaced evenly across the fence to create a uniform pattern. • Signboards placed on ballfields are restricted to the outfield fence and must face inside the ballfield. • Damage to public property, fences, etc. that is caused by sign installation, removal, flooding, etc. shall be the responsibility of the sponsoring recreation club. • Scoreboards VI. Community Use of Facilities Debbie Pitts Page 9 05/24/2002 G:~BOARD~2002~May28~P&R Community Use Manual.doc ~~ A. Public Park and Recreation Facilities: (listed in priority order): 1. Roanoke County Parks, Recreation, & Tourism Department scheduled activities, programs, and services. 2. Sanctioned recreation clubs will have priority within their approved season for athletic facilities for league play and practices only. 3. Roanoke County General Government scheduled meetings, functions, services, and programs. 4. Roanoke County Schools. 5. Rentals, reservations, and special use requests by individuals, non- sanctioned teams or organizations, businesses, and groups. B. Roanoke County Public School Facilities: Authorization and priority for recreational use of school facilities is governed by the Roanoke County School Board cooperative agreement which is outlined in the Roanoke County Public Schools Policy Manual, Section 8.1.2, Guidelines Governing the Use of Roanoke County School Buildings and Grounds bX the Roanoke County Parks, Recreation, and Tourism. C. Athletic facilities built and maintained by Roanoke County Parks, Recreation, & Tourism on Roanoke County School Board property must be reserved through the Roanoke County Parks, Recreation, & Tourism Department's special use process and are subject to all policies and fees within this manual. D. Athletic Facilities: (listed in priority order) 1. First priority in facility allocation will be given to the following sanctioned sports and seasons: • Sanctioned youth baseball/softball in the spring, April 1 through July 7 on Mondays through 3:00 pm on Sundays; • Sanctioned youth football/soccer in the fall, August 1 through November 15 • Gymnasium space in the schools will be given to sanctioned youth basketball in the winter, November through February. • Roanoke County Public School use of park athletic fields will be allowed up until 5:30 p.m. during weekdays. School use after 5:30 p.m. and on weekends must be approved by a separate Special Use Permit and coordinated through the Parks, Recreation, and Tourism Department at least 2 months prior to scheduled use of the facility. Debbie Pitts Page 10 05/24/2002 G:~BOARD~2002~NIay28~P&R Community Use Manual.doc ~~ • Sanctioned adult slow-pitch softball in the spring, summer and fall at Burton Fields, Whispering Pines #1 field, and Mt. Pleasant #1 field; • Sanctioned adult football in the fall on the Veteran's Administration and Hospital field (to be negotiated annually with the V.A.). • Gymnasium space in the schools will be given to sanctioned adult basketball in the fall at RCCC School. • Any athletic facility not scheduled for sanctioned youth leagues shall be made available to sanctioned adult leagues for games and practices. 2. Co-Sponsored Adult Athletic Sports Tournaments: Organizations requesting the use of park athletic facilities for adult athletic team tournaments must submit a written request to the Manager of Athletics by February 28 of each year. Upon review and approval of the schedule, an Athletic Facility Special Use Permit shall be executed between the department and the organization for the facilities. A per team fee will be assessed, which shall be submitted within five days after the completion of the tournament. All other requests will be addressed through the normal special use permit process. 3. Public use of athletic fields by the non-sanctioned organized teams, groups, or organizations will be permitted for on a space available basis. Approval is contingent on resources, ground conditions, and scope of request. Approved requests will be assessed a fee. All reservations are on a first-come first-serve basis. 4. Premier athletic facilities, as identified by RCPRT, will not be available for games or practices by non-sanctioned groups, teams, or organizations, unless an approved partnership agreement is reached with Roanoke County. 5. Facility Use Permits For Non-Sanctioned Use: Non-sanctioned teams, individuals, groups, businesses, or organizations must submit a special use application to the Assistant Director of Parks at least 30 working days prior to the date of use for multiple dates and no less than 10 working days prior for occasional use. Public use of facilities will be permitted on a space available basis on non-premier facilities. Approval is contingent on sanctioned club schedules, resources, Debbie Pitts Page 11 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc '~_ ;~. ground conditions, and scope of request. Approved requests will be assessed a fee. All reservations are on a first-come first-serve basis. VII. Facility Use Permit Process: A. All Organized use of Roanoke County facilities requires a permit. • Sanctioned athletic clubs must submit a completed pre-season request and attend the pre-season and post-season meetings with representatives from Roanoke County Parks, Recreation, and Tourism to plan and evaluate each season. It is the responsibility of the sanctioned recreation club to communicate and coordinate facility needs with Roanoke County Parks, Recreation, and Tourism prior to each season. This includes the number and sizes of facilities based on the anticipated number of teams, divisions, and leagues that will be playing. This should be done no less than 60 working days prior to the date of use for seasonal team scheduling and no less than 10 working days for occasional use. Standard requests will be reviewed and approved by the Manager of Athletics and the Assistant Director of Parks. • Non-sanctioned teams, individuals, groups, businesses, or organizations must submit a special use application to the Assistant Director of Parks at least 30 working days prior to the date of use for multiple dates and no less than 10 working days prior for occasional use. Use of facilities will be permitted on a space available basis. Approval is contingent on sanctioned club schedules, resources, field conditions, and scope of request. Approved requests will be assessed a fee. All reservations are on a first-come first-serve basis. • Premier Athletic Facilities, as identified by Roanoke County Parks, Recreation, & Tourism: will not be available for practices or games by non-sanctioned groups, teams, or organizations, unless an approved partnership agreement is reached with Roanoke County. However, premier facilities will be available for tournaments deemed to have significant community economic development impact. B. Upon approval of the application, the user will be issued a special use permit for the specific facilities scheduled for their leagues and/or teams. If a fee has been assessed the permit will be issued upon receipt of payment or upon agreement on terms of payment. All permit holders agree to abide by the rules and special conditions established for the use of facilities. Failure to do Debbie Pitts Page 12 05/24/2002 G:~BOARD~2002~NIay28~P&R Community Use Manual.doc ~$- so can result in denial of future permits. It is the expectation of Roanoke County Parks, Recreation, and Tourism that Recreation Clubs and other users enforce and hold users accountable for the use of facilities. The permittee is responsible for the actions of the participants, teams, coaches, spectators, etc. using the facility under this permit, and is responsible for restitution for damages caused by such use. C. No facility may be considered reserved until the application has been processed and a special use permit granted. D. No group or individual, including permit holders, are allowed to alter the facility or field in any way, remove or change pitching rubbers, bases, fences, goals etc. without written approval from Roanoke County Parks, Recreation, and Tourism. Soft toss against fences is prohibited. VIII. Fee/Charges A. Sanctioned youth athletic teams or recreation clubs will not be charged a participation fee by the Roanoke County Parks, Recreation, & Tourism Department for participation in league play. However, area recreation clubs may charge a participant registration fee to recover their costs for the program. Roanoke County will charge the area recreation club the direct cost for any special request above routine or standard maintenance or services provided by Roanoke County Parks, Recreation, and Tourism. B. Sanctioned adult athletic teams will pay a participation fee, established by Roanoke County Parks, Recreation, and Tourism. All fees are to be submitted with a team roster. Each team will then be provided with a schedule for their practices and games. This schedule serves as the permit authorizing them to use the facility. • C. (staff is currently reviewing this policy.)Non-sanctioned Youth and Adult athletic tournaments sponsored by individuals or organizations on County facilities shall be allowed on a space available basis. The organization shall submit a tournament or special use application to the Assistant Director of Parks. Approved tournaments will be assessed a per team fee plus the direct cost of the function or a fee per field, per day plus the direct cost per field to be determined annually, whichever is greater. The organization must also provide a certificate of liability insurance coverage in the amount of $1,000,000, naming the County of Roanoke County Board of Supervisors additionally insured. Concession and vendor operations at tournaments are not included in the rental fees. These must be approved separately and will be required to pay the Roanoke County Parks, Recreation, & Tourism Department's established vendor/concession fee. See the Section XVI-G. Debbie Pitts Page 13 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc ~~.~ D. Community center rooms may be rented for meetings, events, parties, reunions, etc. Various size and types of rooms are available to organizations, businesses, and individuals. An application for Rental Use may be obtained at the facility. E. Green Hill Park Equestrian Center daily or annual memberships are available. An application for membership may be obtained at Roanoke County Parks, Recreation, and Tourism Administrative Office. The annual membership fee must be submitted with the completed application and signed waiver of liability. Upon receipt the Department will issue a permit and a combination to the gate lock. The lock is changed annually. F. Non-sanctioned Groups, Teams, and All Other Users of County Park facilities may be requested on a Special Use Application obtained through the Administrative Office. This application is submitted to the Assistant Director of Parks for processing. Rental fees and direct cost of the Department are assessed to the user. Upon approval and payment of fees a Special Use Permit is issued to the user. G. Facility Partnerships: In kind services, small field improvements, and programs etc. will be considered in lieu of fees. Value of services or improvements offered must be comparable to dollar value of field time requested. Partnership proposals involving a significant capital improvement will be dealt with on a separate case-by-case basis. Proposals should be submitted to the Assistant Director of Parks and Recreation and Tourism well in advance of desired use. H. Picnic Pavilions may be reserved as outlined in section XVII. I. Use of Roanoke Count~roperty for Profit: Groups or individuals who request the use of park property for aprofit-making concession, program, or event shall make their request in writing to the Tourism and Event Coordinator of the Department of Parks and Recreation. The fee for such use shall be negotiated according to scope, direct cost if any, and type of event. J. Fee Schedule for Athletic Field Rental by Non-Sanctioned Organized Groups. o One unit of play equals 2 hours, which includes set up and take down/clean up time o Fee Schedule: ^ Groups/teams with 100% county residents, $20.00 per unit of play or $35.00 for atwo-unit block of play. ^ Groups/teams with over 50% or more county residents, $25.00 per unit of play or $40.00 for atwo-unit block of play. Debbie Pitts Page 14 05/24/2002 G:~BOARD~2002~1v1ay28~P&R Community Use Manual.doc ``"° ^ Groups/teams with 51% or more non-county residents, $30.00 per unit of play or $50.00 for atwo-unit block of play. • Groups/teams with 100% non-county residents, $50.00 per unit of play or $80.00 for atwo=unit block of play. IX. Sanctioned Sports Facility Scheduling and Standards for Usage The following guidelines are not meant to limit participation, but simply establish the basic level of service the County will strive to provide to sanctioned clubs, groups, teams, and programs. A. Sport Seasons: Roanoke County sanctions the following sports to play in the following seasons only. Any out of season use must be approved through the Special Use Permit process. Out of season sports instructional programs shall be limited to 6 weeks. Approval is contingent upon proposed program, field conditions, scope, and type of request. Use is subject to fees as established in section VXIII-F. (Schedules are subject to change due to inclement weather and maintenance schedules.) Sport Season Dates Youth Baseball/Softball Spring/Summer 1st week in April through July, Mondays through 3:00 pm on Sundays. Adult Softball Spring/Summer 1st week in May through July Youth Soccer Fall 1st week in August through 3rd week in November Youth Football Fall 1st week in August through 3rd week in November Adult Fall Softball Fall 1st week in August through 4th week in October Adult Basketball Fall 1st week in October through the end of November Youth Cheerleading Fall/Winter Coincides with youth football, soccer & basketball Adult Touch Football Fall 4th week of August through the end of November Youth Basketball Winter Mid-November through Debbie Pitts Page 15 05/24/2002 G:~BOARD~2002~NIay28~P&R Commun ity Use Manual.doc '~ 3rd week in March B. Participant Ratios: Team rosters shall be within the following ranges or established numbers: Baseball .................................................. 12-15 per team Cheerleading ........................................... ..6 per team minimum Flag football (adult) ..................................15 per team Football (youth) ........................................16-32 per team Soccer (9 yrs & up) ..................................12-22 per team Soccer (8 & under instructional) ..............7-lOper team Softball (youth) ........................................12-15 per team Softball (adult) ..........................................20 per team Basketball (adults) ....................................15 per team Basketball (youth) .......................... ...10-12 per team C. Practice and game slot allocations: In some cases the recreation clubs are responsible for the development of practice and game schedules. In order to provide for maximum flexibility and to ensure the most efficient use of facilities the clubs are authorized to assign facilities in a manner that best meets the needs of their program. However, each club must ensure that facilities are assigned in a fair and equitable manner and that schedules are developed that protect the welfare and health of the children. Games and practices should end by 10:00 p.m. on school nights and no more than three practices/games per team per week may be scheduled while school is in session. The week shall run from Sunday to Saturday. When disputes occur the Parks, Recreation, and Tourism Department has the ultimate authority to assign fields and settle any and all disputes. D. Participation Guidelines: For facility planning purposes and as part of the basic level of service to be provided the community for their general tax dollars, Roanoke County has established minimum participation guidelines for youth sports. The following are the recommended minimum participation guidelines: School Gymnasium Use for Youth Basketball • Youth, Ages 7 & 8: During_practice season -one 1-hour practice slot weekly. During_~ame season -one 1-hour practice slot per week per team and one (1-hr.) game per week. # Of teams per facility for practices -elementary school gyms will handle one team during practice; middle, junior and high school gyms will handle two teams during practice. Debbie Pitts Page 16 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc • Youth, Ages 9 to 18: 1. 5-hour practice slots During_practice season -one practice slot per week per team. During game season -one practice slot per week per team and one (1 hr.) game per week. # Of teams per facility for practices -elementary school gyms will handle one team during practice; middle, junior and high school gyms will handle two teams during practice. Outdoor Leagues • Youth Soccer, Ages 6 to 18: 1. 5-hour practice slots During_practice season -two practice slots per week per team with instructional and division 1 teams practicing with two or more teams per field or designated open space. During game season -one (1 hr.) game slot per week and one (1-hr.) practice slot per week with instructional and division 1 teams practicing with two or more teams per field • Youth Football, Ages 6 to 13: Duringpractice season or after school starts -three 2-hour practice slots per week per team with peewee teams practicing with two or more teams per field or designated open space. During_game season or after school starts - No team shall practice & play more than 3 times per week. Peewee teams shall practice with 2 or more teams per field. • Youth Baseball/Softball, Ages 6 to 18: 1.5-hour practice slots for ages 8 & under and two hours for all older age groups During practice season -two slots per team per week During_~ame season -one practice slot and two (2 hr.) game slots per team per week E. Sanctioned Sports Divisions: Roanoke County Parks, Recreation, & Tourism reserves the right to form divisions as necessary due to the number of teams. These divisions may change from year to year. F. Number of scheduled games per team: The number of games per team will fall within the following ranges depending on the number of teams and facilities available. Roanoke County Parks, Recreation, and Tourism will only pay for officials and provide operational support for the following number of games; however, all financial support is subject to approved budget allocations. If a club needs to exceed the number of games listed below, a Debbie Pitts Page 17 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc t~° 7. written request shall be submitted to Roanoke County Parks, Recreation, and Tourism no later than 5 days after player sign-ups. Baseball/softball (youth)......15-18 Basketball (youth) ................10-12 Basketball (adult) .................12-16 Football (youth) ..................... 8-10 Soccer (youth) ......................10-12 Softball (adult) ..........................10 Football (adult) ......................... 10 G. Scheduling Allowances: When participation demand exceeds supply and resources, Roanoke County Parks, Recreation, and Tourism will establish a limit on participation by implementing one or more of the following alternatives: 1. Priority will be given to Roanoke County teams. 2. Team sizes shall be increased to necessary levels. 3. Practices and/or games shall be scheduled on Fridays and Sundays as needed. 4. Teams shall share facilities during practices. 5. The sport season shall be lengthened or reduced as needed. 6. The number of games per team shall be reduced. 7. The length and/or the number of practices per team shall be reduced. 8. Reduce the amount of individual time each child will play under the all-play rule. 9. Build more facilities. 10. Limit the number of teams per league or division. 11. Limit the number of participants per club. • H. Sanctioned Sports End-of-Season Tournaments: Roanoke County Parks, Recreation, & Tourism does not sponsor end-of-season youth sports tournaments; however, the department will assist clubs if the club/s choose to do an end of season tournament. The tournament must be held by the official end of the sport season as established by Roanoke County Parks, Recreation, & Tourism. The club will be responsible for direct costs of the department. • I. Sanctioned Club Concession Operators: shall abide by the Roanoke County Park Ordinance, the Community Use Manual, Roanoke County Health Department regulations, and any product contracts currently in force between the County of Roanoke and product vendors. Debbie Pitts Page 18 05/24/2002 G:~BOARD~2002~IvIay28~P&R Community Use Manual.doc r}jR~ .:x~~ X. Basic Level of Service The Department will provide the following basic levels of service for facilities: A. Recreation Division Services (subject to yearly budget allocations): Services requested above this level can be purchased and will include material and staff costs. 1. Schedule the use of County Park and School fields, gymnasiums, classrooms, and lease properties with the cooperation of representatives of the league or user group. 2. Act as liaison between school administrators and the community for use of school facilities. The Supervisors of Youth and Adult Athletics, Special Events, or other designated Parks and Recreation Department staff shall obtain all requests for school facilities. No citizen or club is authorized to obtain a permit in the name of or on behalf of Roanoke County Parks, Recreation, & Tourism sponsored activities or leag es. 3. Provide maintenance schedules of County Park and School facilities. 4. Issue a permit no later than one week prior to season start-up. 5. Department staff will check facilities periodically to insure groups are participating at the correct location, identifying those areas, which are not being utilized, and assisting the groups scheduled with their day-to-day problems such as field conflicts, parking, etc. 6. Provide each league a copy of the Community Use Manual. 7. Together with the league volunteers, develop seasonal sports league information, rules, programs, and long range planning. Review distribution of facilities and resources at the beginning of each fiscal year to establish service levels for the year. 8. Hire, provide orientation, schedule, and/or contract for and pay the cost of sports officials for basketball, soccer and football; umpires for baseball/softball; and facility supervisors, scorekeepers, and custodians as needed. The Department of Parks and Recreation will establish pay rates and the number of officials to be provided for each game. 9. Purchase and provide scorebooks for the official scorekeepers for basketball and blood borne pathogens clean up kits for gymnasiums. Debbie Pitts Page 19 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc `~} ~. 10. For school facilities used during the regular season of sanctioned play the Recreation Division will handle the following: Schedule the facility Schedule and pay for building supervision Schedule and pay for custodial cleanup 11. Youth Athletic Section staff will develop game schedules for basketball, soccer, and football. Practice schedules for basketball, soccer, and football will be developed by the Recreation Club and submitted to Roanoke County Parks, Recreation, and Tourism for review, approval, and a permit to schedule use of the facilities. 12. Practice and game schedules for baseball and softball will be developed by the Recreation Club and submitted to Roanoke County Parks, Recreation, and Tourism for review, approval, and to secure a permit for facility use. 13. Adult Athletic Section staff will develop game schedules for basketball, football, and softball. Practice schedules will be developed for softball only. B. Parks Division Services (subject to annual allocations The Parks Division will provide the following basic level of maintenance and support service. Services requested above this level can be purchased and will include material and staff costs. Basic maintenance services at outdoor parks include: 1. BasebalUsoftball fields for regular season platepractice: • Appropriate seasonal ballfield preparation. • Mowing of grass at least once per week as needed. • Infield prep and dragging once weekly in April; twice a week in May and June. • Trash canister pickup. • Installation of bases and up to two pitcher's plates per field. • Maintenance and repair of fencing and backstops for normal wear and tear. • Outfield markings at least once per week from April through June. • Infield lines put down each game day. • Maintenance, repair, and utility costs of field lighting during the standard season. • Dragging of infields for end-of-season tournaments. No infield lines will be provided. Debbie Pitts Page 20 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc 2. Soccer/football fields for regular season play and practice: • Appropriate seasonal field preparation. • Mowing of grass at least once per week as needed. • Trash canister pickup. • Field marking once per week. • Maintenance, repair, and utility costs of field lighting during the standard season. • Standard goals at park sites. 3. Picnic Pavilions: • Mowing of grass at least once per week as needed. • Trash canister pickup. • Sweep shelter as needed. • Maintenance and repair of pavilions, tables, grills, and trash receptacles. • Restrooms cleaned and serviced daily. 4. Equestrian Center: • New gate lock and combination for members each year. 5. For School Facilities: To be negotiated annually with the Roanoke County School Administration. XI. Cancellations/Use Restrictions A. General Restrictions: In the best interest of public safety and protection of public property, scheduled activities (which include games) maybe canceled by the Department or clubs under the following conditions: 1. Fields are too wet or muddy for maintenance and/or safe play. 2. Critical weather conditions. 3. Electrical or mechanical systems not working properly. 4. Emergency or extensive repairs and maintenance problems for new or renovated facilities. 5. Unmanageable groups or adverse team behavior. Debbie Pitts Page 21 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc 6. Areas in parks and schools without installed lighting will be closed to users at sunset. 7. All games or practices must be stopped immediately if there is any lightning in the area. 8. In the event of inclement weather, which occurs 45 minutes prior to the start of or during a game, .the Recreation Division staff (whenever possible) will decide field or gym cancellations. If staff is not able to make an advance decision, the official or league representative at the site will make the decision. All participants will respect decisions. 9. If a league fails to cancel field use during inclement weather and such use causes extensive field damage, the league will be responsible for any repair costs. B. Inclement Weather Policy • School Facilities: All Roanoke County Parks, Recreation, & Tourism Department programs held in Roanoke County Schools will be canceled when the Roanoke County Schools close due to inclement weather, under the following conditions: 1. Monday through Friday - if schools close all Recreation Department activities in the schools are canceled. 2. Two-hour late opening - if conditions do not worsen through out the day, activities proceed. 3. Early school closing -all Recreation Department activities in the schools are canceled. 4. Saturday & Sunday -Recreation Department evaluates conditions and makes decision by 7:30 a.m. • Athletic Program Cancellations: Baseball and softball are called at the field by the club representative or official. All other athletic cancellation announcements for school and park sites will be given between 4:00 and 5:00 p.m. weekdays and between 7:00 and 7:30 a.m. on weekends by the Recreation Division Athletic Section Staff. Call the 540-387-6078 ext. 556 to hear the recorded message. Whenever possible, the message will be updated on weekends with greater frequency. The announcement refers to all sites and locations. ~ Inclement Weather & Lightning While Participating_ In the event adverse weather conditions develop while an activity is in progress and Debbie Pitts Page 22 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc ., ~"" '~, no representative from Roanoke- County Parks, Recreation, and Tourism is present, it is the responsibility of the league representative, coach, teacher, or the scheduled official to determine whether or not conditions that exist will endanger the safety of the participants and whether or not the activity will have a serious adverse effect on field conditions. If thunder is heard, beware and keep a look out for lightning. If thunder is heard and lightning is seen, all players and spectators shall be moved to a sheltered area or to their cars. Wait at least 20 minutes from the last streak of lightning to resume play or practice. • All Other Sites: Cancellation announcements for all other programs and events held in Roanoke County Parks, Recreation, & Tourism facilities will be on local radio and TV stations. The Department cancellation line will also list all postponements of programs and services. Call 540-387-6078 ext 556. Whenever possible, the message will be updated on weekends with greater frequency. The Brambleton, Craig, and Teen Centers maybe open for use by drop-in participants on days when programs are canceled. Please call the centers to confirm before going. XII. Limitations A. Alcoholic Beverages are not permitted in County parks or community centers at any time unless approved by the Roanoke County Board of Supervisors. B. Activities must be orderly and lawful, not of a nature to incite others to disorder, nor of an unbecoming or immoral disposition. C. Activities must not be restricted by reason of race, disability, religion, sex, creed, or national origin. D. Use is restricted to areas and times assigned on the approved permit. E. Parking of vehicles is confined to approved parking areas. F. No seasonal and /or permanent signs, banners, pennants or the like may be placed in or on public facilities without Department approval. G. Use of tobacco products and smoking are not permitted in schools, public buildings, or community centers. Debbie Pitts Page 23 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc H. Heating and air conditioning settings may not be changed. I. Failure to abide by limitations of use or sanctioning policies will result in forfeiture of the group's opportunity to use facilities. J. No permanent or temporary structures may be erected or modified on Roanoke County Parks, Recreation, & Tourism Department or Roanoke County School property without prior approval from Roanoke County Parks, Recreation, and Tourism and/or the Roanoke County Schools Administration and obtaining the necessary building permits. XIII. Liability Responsibility With the exception of Roanoke County Parks, Recreation, & Tourism Department sponsored programs and events, each special use applicant of a facility must agree to assume full responsibility and hold the County of Roanoke and employees harmless from legal liability for injury and damage to the person or property of others in connection with the use of park or school property. At the discretion of the Director of the Department of Parks and Recreation, applicants may be required to produce a certificate of insurance, naming Roanoke County Board of Supervisors, its officers, agents, and volunteers as additionally insured, certifying Public Liability Insurance of $1,000,000 or more per person and Property Damage Insurance of $1,000,000 or more per occurrence as applicable. XIV. Hours of Usage A. Parks, Recreation, & Tourism Outdoor Facilities: The hours of park use will normally be restricted to the period from 8:00 a.m. until sunset or posted park closing time, with the exception of lighted ballfields or park amenities which can remain open until 11:00 p.m. B. School Facilities: For indoor facilities the hours of use will be from the dismissal of school or after the school athletic programs are completed until 10:00 p.m. For outdoor facilities the hours of use will be until sunset for unlighted areas and until 11:00 p.m. for lighted areas. XV. General Guidelines • A. Facility Damage: The cost to repair damage to any facility will be the responsibility of the person/clubs who received the permit to use the facility. • B. Penalty for Violation of Community Use Standards/Policy by Users: o First Offense: Written Warning to the individual, representative, league president, coordinator, and/or club official. Debbie Pitts Page 24 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc ~~y~ o Second Offense: Written notice of suspension of the violator's rights to use the facility and restitution for damages and costs if applicable. In the case of a league or team suspension, the suspension will be for three days and restitution for damages and costs if applicable. o Third Offense: Written notice of denial of future use of facilities and restitution for damages and costs if applicable. o Appeals Process: A copy of all written notices will be forwarded to the Parks and Recreation Advisory Commission for review.The Parks and Recreation Advisory Commission will serve as the appeals panel. B. Procedures for Appealing Interpretation of Policies or Denial of Use: Aan appeal panel will be formed to review the matter and make a recommendation to the Director of Parks, Recreation, and Tourism. In the case of a Sanctioned Youth Recreation Club, the Presidents Council will serve as the appeal panel. In the case of a community or non-sanctioned program the Parks and Recreation Advisory Commission will serve as the appeal panel. The testimony of both sides will be presented before the group. The chairperson will then present the recommendation to the Director of Roanoke County Parks, Recreation, and Tourism for review and final disposition of the issue. C. Grandfather Rights 1. Generally, groups requesting facilities that they have used in prior years will be given priority consideration in scheduling. However, no one group has sole ownership of a facility. When it is in the best interest of the public, the facility will be scheduled for another group. This does not apply to facilities that have been leased to organizations in the community. 2. Where possible, community groups will be assigned facilities within the community's accepted boundaries. However, when a facility deficit exists in one area and a surplus in others, the surplus facilities can be reassigned to other areas. D. Li hts: Clubs may use athletic facility lights for scheduled team practices and games only. Unscheduled use of lights by individuals, coaches, volunteers, or officials is not authorized. For the first offense the recreation club or individual will be charged for each hour the lights were on. For a second offense, access to the light controls will be removed from the individual/s. For the third offense, the club, organization, or individual will be billed for each hour the lights were on and for the cost of securing the light controls and re-keying the locks. Debbie Pitts Page 25 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc ~-a For athletic fields equipped with lights, the club representative scheduled to use the facility for team practice is responsible for the turning on and off the lights. For scheduled game use of fields the home team coach is responsible. The lead official will also confirm that the lights are turned off within 15 minutes of game closing. Lights must be turned off no later than 11:00 p.m. and turned on no earlier than 30 minutes prior to sunset. The utility cost of lights left on after 11:00 p.m. will be charged to the clubs scheduled to use the facility on that occasion on a per hour basis from 11:00 p.m. until turned off. Lights should not be turned on until 1/2 hour before sunset. Clubs turning lights on early will be charged for each hour the lights were on before 1/2 hour before sunset. E. Field Rotation: In order to provide a preventive maintenance program for playing fields, the Department will make every reasonable effort to rotate fields or rest fields each spring and fall. The Assistant Director of Parks and the Supervisors of Youth and Adult Athletics will determine which fields are to be retired and when. F. Open S ace: The Department will make every effort to provide space for spontaneous play in County Parks. These open space areas can be used on a first come, first serve basis. G. Itinerant Food Concessions, Permanent Food Concessions, Product Sales, and Vending Machines: The Director of the Department of Parks and Recreation shall approve all food and product sales on or in parks and Recreation Facilities. All requests shall be in writing to the Director and shall be received a minimum of three months prior to the date requested. Upon approval a special use permit will be issued after the department has received all associated fees. 1. Athletic Facility Concessions -permits to operate concession stands and product sales on Roanoke County property are awarded to County sanctioned recreation clubs at sites within the community's accepted boundaries with the express purpose of allowing the clubs to generate income to support the leagues and make athletic facility improvements. The approved operators are responsible for operating within the accepted Health Department and Building Code restrictions, obtaining all necessary permits and liability insurance, and equipping the concession. The County covers the reasonable utility cost and general maintenance of the building for sanctioned youth athletic clubs, but does not manage or control the concession operations in any way nor is the county liable for the operation. Adult sanctioned clubs will be responsible for utility costs of the concession in addition to the above Debbie Pitts Page 26 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc .~- ~ requirements. Generally, groups requesting concession rights that they have held in prior years will be given priority consideration in award of the concession operation at that facility. When multiple clubs share the concession operation, they must split the expenses and profits equitably. Recreation Clubs can not hire or subcontract for concession vendors under this agreement 2. Concession operators -shall abide by the Roanoke County Park Ordinance, the Community Use Manual, The Roanoke County Health Department regulations, and any product contracts currently in force between the County of Roanoke and product vendors. 3. Special Event Concessionaires, vendors, or crafters -Groups or individuals that request the use of park property for aprofit-making concession, program, or event shall make their request in writing to the Tourism and Event Coordinator. The fee for such use shall be negotiated according to scope, direct cost if any, and type of event. Approved vendors shall obtain all required permits, licenses, and inspections required to operate a business in Roanoke County and shall pay all associated fees and taxes. Concession fees are in addition to any rental fees established for the use of Roanoke County facilities. Organizers of non-sponsored events or activities are responsible for payment of concession fees and ensuring that permits and inspections are obtained. H. Soft Toss: Soft toss of balls against or into athletic field fencing is prohibited. Damages created by this activity will be charged to the persons/groups responsible. XVI. Fund Raising Activities A. A detailed written request must be submitted for review on a Special Use Request form to the Tourism and Event Coordinator for outdoor facilities or the Assistant Director of Recreation for indoor facilities at least 30 working days prior to the requested date of the program. Upon approval the group will receive a permit for use. B. Approved groups may not restrict public access to a County Park or facility in return for an entry fee, without prior approval of the Department. C. Approved groups will be responsible for all direct expenses to be paid in full at least ten days after the program date. D. Compensation for property damage will be the responsibility of the scheduled user. Debbie Pitts Page 27 05/24/2002 G:~BOARD~2002~NIay28~P&R Community Use Manual.doc °~ E. Roanoke County Parks, Recreation, and Tourism reserves the right to restrict facility use for fund raising activities. F. Non-profit charitable organizations and agencies may request the waiver of rental fees for one fundraiser per year. They will, however, be responsible for the direct costs associated with the event and any damages. Additional requests will be assessed the regular rental rate for the use of the facility. G. Approved groups shall be responsible for site security, first aid, trash pickup and removal, traffic and participant control, restroom facilities, and clean up. Additional requirements may be required by Roanoke County Parks, Recreation, and Tourism depending on the type and duration of the event being held. XVII. Picnic Shelter Reservations Shelters are available on a first come, first serve basis at no charge, unless the shelter has been specifically reserved. Reservations will be accepted on a first come, first serve basis beginning the first working day in February for the season which runs from April 1 through October 31 of each year. Call (540) 387-6078 to reserve a shelter. Reservations require payment of a rental fee. The Department of Parks and Recreation may assess additional fees for direct costs of services provided. Upon confirmation, a receipt and park reservation permit will be forwarded to the group's contact person. Refunds of reservation fees will not be provided; however, rescheduling is allowed. Park facilities maybe reserved as follows: • Half day, 10:00 a.m. to 3:00 p.m. • Half day, 4:00 p.m. to 9:00 p.m. • All day, 10:00 a.m. to 9:00 p.m. Groups over 300 may not reserve shelters for ahalf--day. Groups under 150 people must make payment in full within 10 working days or forfeit their reservation. Groups over 150 people need to complete an application for Special Use at least 45 days prior to the event. Please note that submission of the application does not constitute approval. The group spokesman will be notified of approval and all other details. Ballfields for your picnic may be reserved August 1 through October 31. They are not reservable during the summer due to league-scheduled play. Groups may use the ballfields on a first come, first serve basis only if they are not marked for scheduled league play. Also, should a league need to practice, the field must be relinquished to them. A. Large group park accommodations are as follows: 300 to 500 people Green Hill, Shell, Vinyard, and Walrond Debbie Pitts Page 28 05/24/2002 G:\BOARD\2002\May28\P&R Community Use Manual.doc 500 to 1000 people Over 1000 people B. Use Restriction Green Hill and Vinyard Green Hill only • The reserving group will be responsible for any special or additional setups and arrangements, beyond the usual availability of the shelter on the day and time desired. • The reserving group may not charge any admission to the event. • The reserving group must properly dispose of all trash and debris at the conclusion of the event and leave the park shelter as clean as possible. Groups are encouraged to recycle appropriate materials when possible. • The reserving group will assume responsibility for the appropriate conduct of the attendees during the event. Debbie Pitts Page 29 05/24/2002 G:~BOARD~2002~1VIay28~P&R Community Use Manual.doc C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION 052802-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION 052802-5 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM FOR WINNING THE GROUP AA STATE CHEERLEADING CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School cheerleading Competition Team is comprised of members of both the Junior Varsity and Varsity squads who are judged and selected for membership on the competition team; and WHEREAS, the competition team won the Group AA state cheerleading championship this year at Virginia Commonwealth University in Richmond, defeating 15 other schools to become the first school in the Roanoke Valley to win a state cheerleading competition; and, WHEREAS, the team won the Region III Championship for the third consecutive year and also won the Blue Ridge District Competition; and WHEREAS, the team is coached by Barbara Shutt and Assistant Coaches Shawna Hastings, Belinda West, Ruth Overfelt and Corie Goin; and, WHEREAS, teamwork is essential in the sport of cheerleading with each member contributing to the success of the team; and WHEREAS, individual members of the team were recognized for the following accomplishments: First Team All District: Kelly McClung and Ashley Simpson; 2nd Place All District: Ashley Conner and Monica West; All Star UCA Camp: Kelly McClung. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM: Deanna Barnitz, Tabitha Gould, Ashley Conner, Tara Lilly, Ashley Simpson, Kelly McClung, Erin Journell, Josh Thomas, Maia Greenway, Julia Overfelt, Erin Gordon, Emily Holdren, Monica West, Dana Fleharty, Renae Hylton, Jamie Conner, C. J. Tribble, Amanda Gaylor, Amanda Gurley, Ashley Creasy, Leanne Barber and Joy Thomas for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Congratulations Dr. Linda Weber, School Superintendent 2 i ACTION NO. ITEM NUMBER ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Resolution of congratulations to William Byrd High School cheerleading competition team for winning the Group AA state competition COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The William Byrd High School competition cheerleading team is comprised of Junior Varsity and Varsity team members who are judged and selected for membership on the competition squad. The competition team won the Group AA state championship this year, becoming the first school in the Roanoke Valley to win a state cheerleading competition. Barbara Shutt, Head Coach, and Richard Turner, Principal, will accept the recognition on behalf of the team. Respectfully Submitted by: ~~~ Elmer C. Hodg County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora _ _ Received () McNamara_ _ Referred () Minnix _ _ To () Nickens cc: File `r r ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM FOR WINNING THE GROUP AA STATE CHEERLEADING CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School Cheerleading Competition Team is comprised of members of both the Junior Varsity and Varsity squads who are judged and selected for membership on the competition team; and WHEREAS, the competition team won the Group AA state Cheerleading championship this year at Virginia Commonwealth University in Richmond, defeating 15 other schools to become the first school in the Roanoke Valley to win a state Cheerleading competition; and, WHEREAS, the team won the Region III Championship for the third consecutive year and also won the Blue Ridge District Competition; and WHEREAS, the team is coached by Barbara Shutt and Assistant Coaches Shawna Hastings, Belinda West, Ruth Overfelt and Corie Goin; and, WHEREAS, teamwork is essential in the sport of Cheerleading with each member contributing to the success of the team; and r ~-i WHEREAS, individual members of the team were recognized for the following accomplishments: First Team All District: Kelly McClung Ashley Simpson 2"d Place All District: All Star UCA Camp: Ashley Conner Monica West Kelly McClung NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM: Deanna Barnitz, Tabitha Gould, Ashley Conner, Tara Lilly, Ashley Simpson, Kelly McClung, Erin Journell, Josh Thomas, Maia Greenway, Julia Overfelt, Erin Gordon, Emily Holdren, Monica West, Dana Fleharty, Renae Hylton, Jamie Conner, C. J. Tribble, Amanda Gaylor, Amanda Gurley, Ashley Creasy, Leanne Barber and Joy Thomas for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. 2 ACTION NO. ITEM NUMBER '~... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Summarization of the 2002-03 Budget I would like to thank you, the Board members, for the assistance you provided in working through this challenging budget year. We have been spared many of the increasing difficulties which other localities have undergone due largely to the policies implemented by the Board and the reviews conducted by the Finance and Budget staff. In summary: PREVIOUS ACTIONS TAKEN: • Presentation of the budget to the Board: May 14, 2002 • First reading of the appropriation ordinance: May 14, 2002 • Public hearing on the proposed budget: May 14, 2002 ACTION NEEDED TODAY: • Adoption of the fiscal year 2002-2003 proposed budget, including the 2003-2007 CIP The budget will need to be adopted at this meeting in order to provide staff with sufficient time to make the administrative entries needed to begin the new fiscal year on July 1. • Second reading of the appropriation ordinance Although the public hearing was previously held on May 14, citizens may wish to speak at this meeting regarding the proposed budget. Respectfully Submitted by: Elmer C. Hodge County Administrator I t • "" ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora _ _ _ Received () McNamara_ _ _ Referred O Minnix _ _ To () Nickens cc: File S--Q_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION 052802-6 APPROVING THE FISCAL YEAR 2002-2003 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 14, 2002. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2002-2003 for Roanoke County, Virginia, as shown on attached Schedules A and B. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church 1 NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File W. Brent Robertson, Director, Budget Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Joseph Sgroi, Director, Human Resources John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator 2 ..~ Schedule A County of Roanoke Budget Adoption FY 2002-2003 Adopted FY 2002-03 Revenue Estimates General Fund General Government General Property Taxes 83,304,000 Other Local Taxes 23,807,000 Permits, Fees & Licenses 600,500 Fines and Forfeitures 580,400 Interest Income 1,004,040 Charges for Services 1,265,250 Commonwealth 8, 323, 873 Federal 2,505,300 Other 1, 326,604 Total General Government 122,716,967 Comprehensive Services 2,725,436 E-911 Maintenance 1,088,912 Law Library 41,648 S B & T Building 334,007 Day Reporting Program 264,608 Recreation Fee Class 910,914 Internal Services 2,542,694 County Garage 264,375 Total General Fund 130,889,561 Debt Service Fund -County 3,060,228 Capital Projects Fund 3,110,912 Internal Service Fund 884,296 Water Fund 11,007,399 Beginning Balance 5,614,084 Total Water Fund 16,621,483 Sewer Fund 6,350,977 Beginning Balance 2,131,433 Total Sewer Fund 8,482,410 School Operating Fund 102,259,339 School Cafeteria Fund 3,892,000 School Capital Fund 1,107,485 School Debt Fund 8,995,936 New School Start-Up Fund 35,047 Regional Alternative School 308,234 School Grants Fund 3,637,056 School Textbook Fund 969,036 Total School Funds 121,204,133 Total Revenues All Funds 284,253,023 Less: Transfers (76,666,793) Total Net of Transfers 207,586,230 ~1~ Schedule A County of Roanoke Budget Adoption FY 2002-2003 Adopted FY 2002-03 Proposed Expenditures General Fund General Government General Administration 2,263,448 Constitutional Officers 7, 785, 597 Judicial Administration 1,070,435 Management Services 2,501,222 Public Safety 15,284,065 Community Services 9,216,863 Human Services 12,128,970 Non-Departmental 4,785,522 Transfers to School Operating Fund 54,757,383 Transfers to School -Non Recurring 283,409 Transfers to Capital Fund 1,184,655 Transfers to County Garage 115,749 Transfers to Debt Service Fund 9,202,353 Other 2,137,296 Total General Government 122,716,967 Comprehensive Services 2,725,436 E-911 Maintenance 1,088,912 Law Library 41,648 S B & T Building 334,007 Day Reporting Program 264,608 Recreation Fee Class 910,914 Internal Services 2,807,069 Total General Fund 130,889,561 Debt Service Fund -County 3,060,228 Capital Projects Fund 3,110,912 Internal Service Fund 884,296 Water Fund 10,652,317 Unappropriated Balance 5,969,166 Total Water Fund 16,621,483 Sewer Fund 6,512,533 Unappropriated Balance 1,969,877 Total Sewer Fund 8,482,410 School Operating Fund 102,259,339 School Cafeteria Fund 3,892,000 School Capital Fund 1,107,485 School Debt Fund 8,995,936 New School Start-Up Fund 35,047 Regional Alternative School 308,234 School Grants Fund 3,637,056 School Textbook Fund 969,036 Total School Funds 121,204,133 Total Expenditures All Funds 284,253,023 Less: Transfers (76,666,793) Total Net of Transfers 207,586,230 ~,. ~ . Schedule A County of Roanoke Budget Adoption FY 2002-2003 Adopted FY 2002-03 The above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balances of the respective fund: General Fund 9,070,000 Capital Fund 1,342,000 The Capital Fund Revenue and Expenditure Budget includes a reallocation of funds from the Capital Fund Unappropriated Fund Balance in the amounts listed for the following proje IT Infrastructure Upgrades $500,000 Storm Water Management 200,000 VA Western Community College -Site Preparation** 32,267 Total $732,267 ** 1/3 funding for 3 years (final year) ~w ~ , ~,. c +~ ~ U N ~ ~ m c c Q 0 0 0 ' 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 O O O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 4 O O O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 +~.• N M O O O 0 0 ~ 0 0 0 ~ ~ 0 0 0 0 0 0 0 0 0 0 0 O O O X 0 0 O ~ I~ ~ ~ l!') O O l(~ O O O O l(') CO ~ ~ u'~ O ~-. 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O ~ U F- O ~ ~ ~ U C ~ 7 U ~ - ~ N ~ ~ Q ~ ~ -p 'C N ~ f9 ~ w ~ ~ ~ - > ~ ~ ~ N = > > ~ ~ s L > ~ N w (6 C N C ~ i+ O N N in > ~ . ~ lQ V 0) a '- l~ O m N C O n. I~ w t ~ m` U ` U O Z Cn ~ > O ~ ~+ Q ~ F- a ~ ? ACTION NO. ITEM NUMBER ~' ~ •'~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2002 AGENDA ITEM: Resolution Adopting Fiscal Year 2002-2003 Budget, including the FY 2003- 2007 Capital Improvement Plan, for Roanoke County, Virginia COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2002-03 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government, Capital, Water and Sewer Funds. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors through the May 14, 2002 meeting. The proposed budget was submitted to the Board on May 14, 2002 and a public hearing on the proposed budget was held on May 14, 2002. Prepared in conjunction with the FY 02-03 budget, the FY2003-2007 Capital Improvements Program is included as part of this resolution. The CIP summary (by departmental request) is attached. The proposed CIP represents an inventory of the County's capital needs for the next five years. On May 14, 2002 there was a public hearing to secure citizen comments on the County's FY 2003-2007 CIP. The adoption of this document does not represent an appropriation of funds. ~--~ - ~ The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the Appropriation Ordinance before July 1, 2002 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY2002-03 Appropriation Ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the FY2002-2003 Budget and FY2003-2007 Capital Improvement Plan. Respectfully submitted, W. Brent Roberts n Budget Director Approved Denied Received Referred To ACTION () Motion by: O Approved by, Elmer C. Hodge County Administrator VOTE No Yes Abs Church _ _ _ Flora _ _ McNamara _ Minnix _ _ _ Nickens s-~.~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION APPROVING THE FISCAL YEAR 2002-2003 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on May 14, 2002. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2002-2003 for Roanoke County, Virginia, as shown on attached Schedules A and B. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. U:\WPDOCS\AGENDA\GENERAL\BUDGETOl.wpd 1 S- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 ORDINANCE 052802-7 APPROPRIATING FUNDS FOR THE 2002-03 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 14, 2002 concerning the adoption of the annual budget for Roanoke County for fiscal year 2002-03; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2002, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2002, and the second reading of this ordinance was held on May 28, 2002, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2002, and ending June 30, 2003, for the functions and purposes indicated: 1 i• County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Revenues: General Fund: General Government Comprehensive Services E-911 Maintenance Law Library Day Reporting Program SB & T Building Recreation Fee Class Internal Services County Garage Total General Fund Debt Service Fund -County Capital Projects Fund ~~ ~ J Internal Service Fund -Risk Management Water Fund Beginning Balance $ 122,716,967 2,725,436 1,088,912 41,648 264,608 334,007 910,914 2, 542, 694 264,375 $ 130,889,561 $ 3,060,228 $ 3,110,912 $ 884,296 $ 11,007,399 5,614,084 16,621,483 Sewer Fund Beginning Balance School Funds: Operating Cafeteria Capital Debt New School Start-Up Regional Alternative School Grant Textbook Total School Fund Total All Funds $ 6,350,977 2,131,433 8,482,410 $ 102,259,339 3,892,000 1,107,485 8,995,936 35,047 308,234 3,637,056 969,036 $ 121,204,133 $ 284,253,023 . s 2 •II Expenditures: General Government: General Administration Board of Supervisors County Administrator Community Relations Asst. Co. Administrators Human Resources County Attorney Economic Development Total General Administration • Constitutional Officers Treasurer Commonwealth Attorney Commissioner of the Revenue Clerk of the Circuit Court Sheriffs Office Care & Confinement of Prisoners Total Constitutional Officers Judicial Administration Circuit Court General District Court Magistrate J & DR Court Court Service Unit Total Judicial Administration Management Services Real Estate Assessments Financial Planning Public Transportation Management and Budget Procurement Services • County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Total Management Services $ 281,167 216,092 107,154 279,101 463,371 381,713 534,850 $ 2,263,448 $ 670,791 605,834 63 8,165 801,819 1,389,944 3, 679, 044 $ 7,785,597 $ 157,068 40,878 1,655 13,429 857,405 $ 1,070,435 $ 807,219 995,472 195,000 148,627 354.904 $ 2,501,222 S-~.h 3 •~ • County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Public Safety Police $ 7,919,179 Fire and Rescue 7,364,886 Total Public Safety $ 15,284,065 Community Services General Services $ 329,814 Solid Waste 4,181,505 Community Development 3,192,336 Building Maintenance 1,513,208 Total Community Services $ 9,216,863 Human Services Grounds Maintenance $ 1,596,136 Parks and Recreation 2,410,752 Public Health 459,403 Social Services 4,917,840 Contributions-Human Service, Cultural, Tourism 399,483 Library ~ 2, 021,917 VPI Extension 89,456 Elections 233,983 Total Human Services $ 12,128,970 Non-Departmental Employee Benefits $ 1,760,255 Miscellaneous 821,000 Internal Service Charges 2,204,267 Total Non-Departmental $ 4,785,522 S_~.~ • o r i• County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 i• Transfers to Other Funds Transfer to Debt -General & Schools Transfer to Capital Transfer to Schools Transfer to Schools -Non Recurring Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to County Garage Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Comprehensive Services E-911 Maintenance Law Library Day Reporting Program SB & T Building Recreation Fee Class Internal Services Management Information Systems Communications County Garage Total Internal Services Total General Fund i• 5 $ 9,202,353 1,184,655 54,410,084 283,409 347,299 884,296 1,153,000 115,749 $ 67,580,845 100,000 $ 122,716,967 $ 2,725,436 $ 1,088,912 $ 41,648 $ 264,608 $ 334,007 $ 910,914 $ 2,099,464 443,230 $ 264,375 $ 2,807,069 $ 130,889,561 ~„~ ~ • County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Debt Service Fund -County $ 3,060,228 Capital Projects Fund $ 3,110,912 Internal Services Fund -Risk Management $ 884,296 Water Fund $ 10,652,317 Unappropriated Balance 5,969,166 16,621,483 Sewer Fund $ 6,512,533 Unappropriated Balance 1,969,877_ 8,482,410 School Funds: Operating $ 102,259,339 Cafeteria 3, 892,000 Capital 1,107,485 Debt 8,995,936 New School Start-Up 35,047 Regional Alternative School 308,234 Grant 3,637,056 Text Book 969,036 Total School Funds $ 121,204,133 Total All Funds $ 284,253,023 ~~ LJ In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund Capital Fund $ 9,070,000 1,342,000 The Capital Fund Revenue and Expenditure Budget includes a reallocation of funds from the Capital Fund Unappropriated Fund Balance in the amounts listed for the following projects: IT Infrastructure Upgrades 500,000 Storm Water Management 200,000 VA Western Community College -Site Preparation 32,267 °.+ M 6 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2002, are re-appropriated to the 2002-03 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2002, and appropriations in the 2002- 03 budget. 5. That all school fund appropriations remaining at the end of the 2001-02 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2002-03. 6. That all General Fund appropriations remaining unexpended at the end of the 2001-02 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 7 7. This ordinance shall take effect July 1, 2002. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File W. Brent Robertson, Director, Budget Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Joseph Sgroi, Director, Human Resources John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator 8 i• ~ o E o N c m a <M'>. '~ O) T N O O N E __ C7 ' C .C m '4 `m d E ~ W V O Z N ~ h U ~ ~ c a o O ~ tCU ~ N 0 ~ y J a o ~ ~ ~ O. M - O O ~ 3 Z c ~ N a ~ o ~ ~ OJ " 'E Q~ N a~ w m w U o U. N in >- U m j~ ~ ~ t!7 u- ~ - N a N U R :° ~ ,~ a N ,o O b N m m v h v N y m U .'~. a c R c m 4 c o v - iv 1- H ro ' U i• d O U v ~v m V M N N 0 M N N LL07 n C7 O r O O d .~ UI 1`0 ai c a~ C7 `rv v v N N N o ro o r r M M f7 r N N N r r n^ ~ ti r r r N r (D ~ U U .~ C ~ ~. ~ ~ l` m V C c°n a' c~ rn rn rn r T n n n N N N m m c°h° N N N m sms~~ O O O O 0 ~ r r N ~ to E .? 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ITEM NUMBER ~~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: Ordinance. May 28, 2002 Second Reading of the Fiscal Year 2002-03 Budget Appropriation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 2002-03 fiscal year budget was presented to the Board of Supervisors on May 14, 2002. The First Reading of the Appropriation Ordinance was held on May 14, 2002. The public hearing on the proposed budget was also held on May 14. The action before you today is to approve the Second Reading of the Ordinance and the Classification and Pay Plan, which are attached. There are no changes since the First Reading of the Appropriation Ordinance. The Appropriation Ordinance discloses all significant financial resources available to fund County operations and includes Projected Fund Balances as we have in previous years. The total County budget is $284,253,023, which includes all interfund and intrafund transfers. The budget net of transfers is $207,586,230. STAFF RECOMMENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the second reading of the 2002-03 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2002-03. Respectfully submitted, ~~ W. Brent Robertson Budget Director Approved Denied Received Referred To ACTION () Motion by: O Approved by, ~ ~ ~r~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church _ _ _ Flora _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 28, 2002 ORDINANCE APPROPRIATING FUNDS FOR THE 2002-03 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 14,2002 concerning the adoption of the annual budget for Roanoke County for fiscal year 2002-03; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2002, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2002, and the second reading of this ordinance was held on May 28, 2002, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2002, and ending June 30, 2003, for the functions and purposes indicated: County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Revenues: General Fund: General Government $ 122,716,967 Comprehensive Services 2,725,436 E-911 Maintenance 1,088,912 Law Library 41,648 Day Reporting Program 264,608 SB & T Building 334,007 Recreation Fee Class 910,914 Internal Services 2,542,694 County Garage 264,375 Total General Fund $ 130,889,561 Debt Service Fund -County $ 3,060,228 Capital Projects Fund $ 3,110,912 Internal Service Fund -Risk Management $ 884,296 Water Fund $ 11,007,399 Beginning Balance 5,614,084 16,621,483 Sewer Fund $ 6,350,977 Beginning Balance 2,131,433 8,482,410 School Funds Operating $ 102,259,339 Cafeteria 3,892,000 Capital 1,107,485 Debt 8,995,936 New School Start-Up 35,047 Regional Alternative School 308,234 Grant 3 , 63 7, 056 Textbook 969,036 Total School Fund $ 121,204,133 Total All Funds $ 284,253,023 ~ ~~ ~ County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Expenditures: General Government: General Administration Board of Supervisors $ 281,167 County Administrator 216,092 Community Relations 107,154 Asst. Co. Administrators 279,101 Human Resources 463,371 County Attorney 381,713 Economic Development 534,850 Total General Administration $ 2,263,448 Constitutional Officers Treasurer $ 670,791 Commonwealth Attorney 605,834 Commissioner of the Revenue 638,165 Clerk of the Circuit Court 801,819 Sheriffs Office 1,389,944 Care & Confinement of Prisoners 3,679,044 Total Constitutional Officers $ 7,785,597 Judicial Administration Circuit Court $ 157,068 General District Court 40,878 Magistrate 1, 65 5 J & DR Court 13,429 Court Service Unit 857,405 Total Judicial Administration $ 1,070,435 Management Services Real Estate Assessments $ 807,219 Financial Planning 995,472 Public Transportation 195,000 Management and Budget 148,627 Procurement Services 354,904 Total Management Services $ 2,501,222 S-i-h County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Public Safety Police $ 7,919,179 Fire and Rescue 7,364,886 Total Public Safety $ 15,284,065 Community Services General Services $ 329,814 Solid Waste 4,181,505 Community Development 3,192,336 Building Maintenance 1,513,208 Total Community Services $ 9,216,863 Human Services Grounds Maintenance $ 1,596,136 Parks and Recreation 2,410,752 Public Health 459,403 Social Services 4,917,840 Contributions-Human Service, Cultural, Tourism 399,483 Library 2, 021, 917 VPI Extension 89,456 Elections 233,983 Total Human Services $ 12,128,970 Non-Departmental Employee Benefits $ 1,760,255 Miscellaneous 821,000 Internal Service Charges 2,204,267 Total Non-Departmental $ 4,785,522 ._ ~ . County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Transfers to Other Funds Transfer to Debt -General & Schools $ 9,202,353 Transfer to Capital 1,184,655 Transfer to Schools 54,410,084 Transfer to Schools -Non Recurring 283,409 Transfer to Schools -Dental Insurance 347,299 Transfer to Internal Services 884,296 Transfer to Comprehensive Services 1,153,000 Transfer to County Garage 115,749 Total Transfers to Other Funds $ 67,580,845 Unappropriated Balance Board Contingency 100,000 Total General Government $ 122,716,967 Comprehensive Services $ 2,725,436 E-911 Maintenance $ 1,088,912 Law Library $ 41,648 Day Reporting Program $ 264,608 SB & T Building $ 334,007 Recreation Fee Class $ 910,914 Internal Services Management Information Systems $ 2,099,464 Communications 443,230 County Garage $ 264,375 Total Internal Services $ 2,807,069 Total General Fund $ 130,889,561 ~-!, 6 County of Roanoke Adopted FY 2002-2003 Budget May 28, 2002 Debt Service Fund -County $ 3,060,228 Capital Projects Fund $ 3,110,912 Internal Services Fund -Risk Management $ 884,296 Water Fund $ 10,652,317 Unappropriated Balance 5,969,166 16,621,483 Sewer Fund $ 6,512,533 Unappropriated Balance 1,969,877 8,482,410 School Funds Operating $ 102,259,339 Cafeteria 3,892,000 Capital 1,107,485 Debt 8,995,936 New School Start-Up 35,047 Regional Alternative School 308,234 Grant 3,637,056 Text Book 969,036 Total School Funds $ 121,204,133 Total All Funds $ 284,253,023 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 9,070,000 Capital Fund 1,342,000 The Capital Fund Revenue and Expenditure Budget includes a reallocation of funds from the Capital Fund Unappropriated Fund Balance in the amounts listed for the following projects: ... . ~' IT Infrastructure Upgrades 500,000 Storm Water Management 200,000 VA Western Community College -Site Preparation 32,267 ~. 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2002, are re-appropriated to the 2002-03 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2002, and appropriations in the 2002-03 budget. 5. That all school fund appropriations remaining at the end of the 2001-02 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2002-03. 6. That all General Fund appropriations remaining unexpended at the end of the 2001-02 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same y ~~- !~~ department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 7. 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'V' ~ ~ ti ~ ~ ~ ~ ~ 0 ~ 0 O O P 7 f` 7 M f` ')_ ~ ~ V ' ~ N N N N ~ ~ N f 0 ( O 1 0 f 0 1 0 ( D 1 0 h n h h h N N N N N l(7 IA 1C7 lA !n r C m E a O d ^ C C 7 N E ~ Z' L E •=' v ~ U ~ m ~ a N lb R m b O O O O O N N N N N 0 0 0 0 E E E E E W W W W W c d E n 0 D C E ~ v U ~ ~ c O O ~ N ~ m 0 0 ~ d ` U a 7 ^ ^ ~ J 0. 0 O O m m y o` o N N p7 U U Q Q m O ~ ~ 117 l!') 1f7 N r ~- 0 O c L U C O .~ ~ ~ c a° w ~ N N N O O O .` .` .~ y y ~ E E E W W W d U a `o ._ o `o °~ t ~ U (n a U ~ a m m ~ Iq N Q Q U !0 In M O N V O O O N O to N O '- N f7 h O N !h ~ M O ~ N N ~t tt r r r r ~ M M M M M !h M C7 07 M M /N M h d m a ~ O O O 00 OD 00 f0 N h N h N h N h N h O CO O 00 O 00 O OD In O ~ lC1 N ~ O 00 O) h M In to E c0 CO r c0 r (p 0 t0 O O r r r r r V' c} V 7 O h h ~ '~7 N M x , [O 00 00 N N N (O CO f0 CO (O O O ~ O In O) ~ O O O r r N h t V ,~ h h h CO O O W O O O O O) O) O> O O) r r r r ~ = r r t(7 !n N M M M M M N N N N M N O Op I!') ~ ~ 'O O W W In O In O) O) O) W W O O O O 0) h In M '7 ~ O G v `7 et h h h r r r r r oD aD o0 00 In N h r ti 't7 lCj lf'I 1!') 00 CO OD N N N N N t(7 In ~ If) O M h N CO ~ ~ (O CO (D (O t0 (O h h I` h h h h h h h W 07 O O) r r ~ r O r O r O r `~ r '~t r '7 M r M r M r M r M ~" ~T N ~ N a N V' N O CO W (O O It7 h O) N r N r O O E oo ao co v <t v_ N N N N N ~ r r r r M f~ N O ~ O ~C N N N _ to 1!') 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Bullock, ,S'r., Pastor C'aEntllrN I~. B7d]~CICk, Cu-}'actor P.O. Box 14092 Roanoke, V~ 24038 (540)345-1663 email: ~~(~~~~(.'(:'`u~A~1, ~'(.);~3 April 26, 2002 Dear Mr. John Murphy We would like to withdraw the proposal for the special use permit for 4108 Electric Road. Do tc the report from the Department of Economic Development stating the potential hazard to the county a facility such ours well generate, we have come to this decision. Thank you for your support and if you have any questions please call us at: (540)345-1603 Thank you again! l ~~ Boyd & Camillie Bul astors ~ // .F~n^! ~•. Fc7tw ~ ans,~r. .~ ~ a•uf'. '. i;4f;ar ~ u Jm .,,yla I: ~. ,~n.i , yri.:.~. un:f. 'uv.7l %un ~;•r~.. N. u t e w 7 ..~ .~ a11<{: ~2 i.~~OC~i 05%22!02 tYED 09:06 F:~S 5.10 989 9169 GEVTRF LOCRE Attorneys at Law sao-~e3•~aoo Facslm~~e 540.983.9400 GENTRY LOCKS RAKES & MQDRE A Limited l,iabil;[y Par[nersh!p Direct Disl• (560) 983.9312 e-msil: mikc_pace@gentrylockc.com May 22, 2002 By Facsimile and Regular U.S. Mail John Murphy Associate Planner County of Roanoke Department of Community Development Planning Division P.O. Box 29800 Roanoke, VA 24018-0798 Re: Hollins Hospitality, LLC Purchase of MurrayBurkholder Property off Plantation Road and Carvin Street, Roanoke County, VA Dear John: X002 Ta 10 Franklin Road. 5 c Post OlYice Box 40013 Resnoke. Virgir,~a 202<•0013 wwwgentryiocke.com Hollins Hospitality, LLC has elected not to proceed with the purchase of the MunrayBurkholder property in Roanoke County. As a result, rezoning the property will not be necessary. Please remove this rezoning from the Agenda for the Board of Supervisors meeting on Tuesday, May 28, 2002. Thank you for all of your assistance on behalf of the County with this project. Sincerely, GNIP:sIg cc: J. Granger MacFarlane Jay Patel T. L. Plunkett, Esquire GENTRY LOCKS RAKES & MCrORE ~G~ G. ~ ichael Pace, Jr. ~ W:\Iransact\14875\l\00676107.DOC} I -~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 2002 ORDINANCE 052802-8 TO CHANGE THE ZONING CLASSIFICATION OF A 3.33-ACRE TRACT OF REAL ESTATE FROM C-2 GENERAL COMMERCIAL DISTRICT WITH CONDITIONS, TO C-2 GENERAL COMMERCIAL DISTRICT AND TO OBTAIN A SPECIAL USE PERMIT ON A 4.20 ACRE PARCEL TO EXPAND MINI-WAREHOUSES, LOCATED AT 2205 WASHINGTON AVENUE, VINTON MAGISTERIAL DISTRICT, UPON THE PETITION OF WINTER PROPERTIES PARTNERSHIP, LLP WHEREAS, the first reading of this ordinance was held on April 23, 2001, and the second reading and public hearing were held May 28, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.33 acres, as described herein, and located at 2205 Washington Avenue (Tax Map Number61.15-2-10.1) in the Vinton Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District with conditions, to the zoning classification of C-2, General Commercial District, without conditions, REMOVING the following conditions imposed in 1986: (1) Northern 2.66 acres +/- to remain as B-2 zoning in keeping with comprehensive plan for transition property. (2) Eastern 0.9 acres +/- between R-1 property to remain as natural buffer zone. 1 (3) Construction will be in accordance with the concept plan submitted with petition, specifically in accordance with planting and paving as shown. (4) Mini-warehouses will be the only use permitted in the M-1, Industrial District. (5) The color and architectural design of the mini-warehouses will be in accordance with the photographs submitted with petitions. 2. That this action is taken upon the application of Winter Properties Partnership, LLP. 3. That the Board finds that the granting of a special use permit to Winter Properties Partnership, LLC and E. B. Knighton to expand mini-warehouses to be located at 2205 Washington Avenue (Tax Map Nos. 61.15-2-10.1 and 61.15-2-10) in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Eastern .9 acres of the original mini-warehouse development shall remain as a natural buffer zone. Type C screening and buffer yard shall be installed between expansion area and adjoining residential property. (2) Expansion ofthemini-warehouses shall be in substantial conformance with the concept plan dated February 22, 2002. (3) The color and architectural design of the new structure shall match the existing structures. 2 4. That said real estate is more fully described as follows: P/O Tax Map No. 61.15-2-10 - E. B. Knighton BEGINNING at a point on the northeast corner of property of Vinton Lodge #1121, said point located on the southerly right-of-way of Washington Avenue (Va. Rte. 24); thence leaving Vinton Lodge and with the southerly right-of-way of Washington Avenue N. 75 deg. 58' 00" E. 30.39 feet to the actual place of beginning, this with said right-of-way N. 75 deg. 57' 00" E. 45.59 feet to a point; thence with 2 new division lines through the property of E. B. Knighton (being Tax Map No. 61.15-2-10); thence S. 04 deg. 50' 50" E. 135.42 feet to a point; thence N. 89 deg. 29' 13" E. 362.31 feet to a point, said point located on the westerly boundary of Parcel 2, Map #3, Lindenwood (PB 3, Page 151); thence continuing with Lindenwood S. 10 deg. 00' 00" E. 78.91 feet to a point, said point being the northeasterly corner of Winter Properties Partnership, LLP (DB 1314, page 1285); thence leaving Lindenwood and with Winter Properties for the following 2 courses: S. 889 deg. 34' 29" W. 414.60 feet to a point; thence N. 04 deg. 50' 50" W. 202.15 feet to the place of beginning, and containing 0.87 acres. Tax Map No. 61.15-2-10.1 -Winter Properties Partnership, LLP BEGINNING at a point being the northeast corner of property of Vinton Lodge No. 1121 (DB 1415, page 153), said point also located on the southerly right-of-way of Washington Avenue; thence leaving Vinton Lodge and with Washington Avenue N. 75 deg. 58' 00" E. 30.39 feet to a point; thence said point being the original northwest corner of property of E. B. Knighton; thence leaving Washington Avenue and with the property of E. B. Knighton S. 04 deg. 50' S0" E. 202.15 feet to a point; thence N. 89 deg. 34' 28" E. 414.60 feet to a point, said point located on the westerly boundary of Map No. 3 of Lindenwood (PB 3, page 151); thence leaving Knighton and with Lindenwood S. 10 deg. 00' 00" E. 245.63 feet to a point, said point being the northeasterly corner of Mary Cook Bush property (DB 1415, page 153); thence leaving Lindenwood and with Mary Cook Bush for the following 2 courses: S. 31 deg. 56' 30" W. 175.95 feet to a point; thence N. 64 deg. 34' 40" W. 416.89 feet to a point, said point being the southeasterly corner of Vinton Lodge #1121; thence leaving Bush and with Vinton Lodge N. 04 deg. 50' 50" W. 404.66 feet to the place of beginning and containing 3.33 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized 3 by this ordinance. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~;5/~~, Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 J ~< •an1n6~.n ~ 2 9_ I0. 11. pln.ctst n 1 17. 8. - n 41. 42. u1 sau 49 48. „ w 6B~ D ~, .~ ,~ n a~, ~ ashln9~O/ \_1- I-I- I - I- I I- I- /_-?~- Applicants name: Winter Properties ROANOKE COUNTY Partner ship, LLP DEPARTMENT OF Existing Zoning: C-2 COMMUNITY DEVELOPMENT Proposed C-2 -Amended Proffers + SUP Tax Map No. 61.15-2-10. > 0.1 1-~ PETITIONER: Winter Properties Partnership, LLP CASE NUMBER: 8-5/2002 Planning Commission Hearing Date: May 7, 2002 Board of Supervisors Hearing Date: May 28, 2002 A. REQUEST The petition of Winter Properties Partnership, LLP to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on 4.22 acres to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the staff report. Mr. Robinson asked for clarification, for the record, of the proposed amendments to proffered conditions, especially with regard to retaining the existing buffer yard on the eastern boundary of the property. D. CONDITIONS 1. Eastern .9 acres of the original mini-warehouse development shall remain as a natural buffer zone. Type C screening and buffer yard shall be installed between expansion area and adjoining residential property. 2. Expansion of the mini-warehouses shall be in substantial conformance with the concept plan dated February 22, 2002. 3. The color and architectural design of the new structure shall match the existing structures. E. COMMISSION ACTION(S) Mr. Kyle Robinson made the motion to recommend approval for the rezoning with the amended conditions. Mr. Kyle Robinson then made the motion to recommend approval for the Special Use Permit. Both motions passed with 5-0 vote. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission .,~ i ,,, 5 -STAFF REPORT Petitioner: Winter Properties Partnership, LLP Request: Rezoning from C2C to C2C, Special Use Permit to expand mini-warehouses Location: 2205 Washington Avenue Magisterial District: Vinton Proffered/Suggested 1. Eastern .9 acres of the original mini-warehouse development shall remain as Conditions: a natural buffer zone. Type C screening and buffer yard shall be installed between expansion area and adjoining residential property. 2. Expansion of the mini-warehouses shall be in substantial conformance with the concept plan dated February 22, 2002. 3. The color and architectural design of the new structure shall match the existing structures. EXECUTIVE SUMMARY: Mr. Scott Winter, Winter Properties Partnership, LLP proposes a 60' X 180', one-story storage building, to be located to the north of the existing buildings. The new building would be for climate controlled storage, with one entrance door to serve the indoor units. The proposed expansion of the Winter Properties mini-warehouses requires amendment of proffered conditions from a 1986 rezoning. The proposed amendments retain the intent of the original proffers, with respect to screening and buffering between the use and adjoining residences, and appearance and layout of the site. The expansion also requires a special use permit. The requested rezoning with amended proffers and special use permit conforms with the 1998 Community Plan. Staff anticipates no negative impacts. 1. APPLICABLE REGULATIONS Mini-warehouses are allowed by Special Use Permit in the C2 zoning district. 2. ANALYSIS OF EXISTING CONDITIONS Back round -Prior to 1986, this property was the location of the Dixie Drive-In Theater. In May of 1986 the property was rezoned from B-2, Commercial to M-1, Industrial to develop mini- warehouses. The rezoning was approved with the following conditions: 1. Northern 2.66 acres + to remain as B-2 zoning in keeping with Comprehensive Plan for Transition property. 2. Eastern .9 acres ± between R-1 property to remain as natural buffer zone. 3. Construction will be in accordance with the concept plan submitted with petition, specifically in accordance with planting and paving as shown. 4. Mini-warehouses will be the only use permitted in the M-1, Industrial District. 5. The color and architectural design of the mini-warehouses will be in accordance with the photographs submitted with petition. 4 The proffered site plan from the 1986 rezoning showed the location of the mini-warehouses, and .9 acres on the eastern side of the property to remain as a natural buffer area. The petitioner wishes to replace the five (5) existing proffered conditions with the three (3) proffered conditions listed at the top of this report. To~o~raph~/Ve etg ation -The majority of the area proposed for the expansion is flat grassy yard. Some excavation of the northern portion of the expansion area maybe necessary in order to prepare the site. Surrounding_Neighborhood -Property to the east is zoned R- 1, Low Density Residential and includes homes on Maplewood Drive. These homes are screened and buffered from the existing development by a proffered buffer yard. Undeveloped land to the south is zoned R-3, High Density Residential. The property of the Vinton Moose Lodge is zoned C-2 and adjoins the west. The remaining undeveloped parcel to the north, with frontage on Washington Avenue, is zoned C-2. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture - Mr. Winter proposes a 60' X 180', one-story storage building, to be located to the north of the existing buildings. The new building would be for climate controlled storage, with one entrance door to serve the indoor units. The building would be similar in architectural style and color to the existing buildings, but without the individual outside storage unit doors. A buffer yard and screening would be required between the new building and the residential zoning to the east. The remaining 1.52-acre property to the north is zoned C-2, and is not included in the proposed rezoning or special use permit. The property fronts on Washington Avenue, and would remain available for future commercial development. Access/Traffic Circulation -Access would continue via the existing entrance. Traffic to the property may increase slightly with the expansion, but the pattern of use and vehicle visits will remain the same. Fire & Rescue/Utilities -Services would continue as currently provided. The new building would not require any water or sewer service. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The property is included in an area designated Core commercial in the 1998 Roanoke County Community Plan. The proposed expansion conforms with the policies and guidelines of the Community Plan. The property is zoned C-2, General Commercial. Land uses allowed in the C-2 zoning district are encouraged in the Core commercial areas. 2 ~~ .w~ 5. STAFF CONCLUSIONS The proposed expansion of the Winter Properties mini-warehouses requires amendment of proffered conditions from a 1986 rezoning. The proposed amendments retain the intent of the original proffers, with respect to screening and buffering between the use and adjoining residences, and appearance and layout of the site. The expansion also requires a special use permit. The requested rezoning with amended proffers and special use permit conforms with the 1998 Community Plan. Staff anticipates no negative impacts. CASE NUMBER: 08-05/2002 PREPARED BY: David Holladay HEARING PC: 5/7/02 DATES: BOS: 5/28/02 k .," . JUSTIFICATION FOR;.REZONING OR SPECIAL USE PERMIT REQUEST Applicant winter Properties Partnership, LLP The Planning Commission will study rezoning and special use permit requests to determine die need and justification for the change in terms of public health, safety, and general welfare. Please answer the following yuestions as thoroughly as possible. Use additia~al space if necessary. Please explain how the request furthers the purposes of the Zouiug Ordinance (Section 30-3) as well as the purpose found at the begimiing of the applicable zoning district classification in the Zoning Ordinance. Request for rezoning~of Tax #61.15-2-10.1 is to amend original proffers placed on this property from a prior rezoning. A°:0.87 acre parcel would be added to and combined with Original Tax # 61.15-2-10.1 and one (1) 60' x 180' mini warehouse would be built. This request furthers the purpose of (Sec. 30-3 ), in that it encourages economic development without adversely'•affecting the community or creating .additional traffic. This amendment to the proffers also conforms to Sec. 30-54, C-2, General Commercial in that it is a use by right and is located along a major thoroughfare and is consistent with Roke. Co. Community Plan being part of the Core Commercial area. By combining 0.87 ac. parcel with Original Tax #61.15-2-10.1 will now make this tract a conforming lot under the C-2 Zoning. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This project falls within Roke. Co. Community Plan being Core Commercial and conforms to related uses and services provided therein. Project also ensures compatibility with adjoining land uses. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Project should have little or no affect on adjoining properties in that buffer yard is being maintained and mini-warehouses are a permitted use within said zoning district and is consistent with pre-existing useage of property today, bung mini-warehouses. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS _,C a. Applicant name and name of development ~ b. Date, scale and north arrow /'~ c. Lot size in acres or square feet and dimensions ~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties / e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties ,/ g. All property lines and easements /~ h. All buildings, existing and proposed, and dimensions, floor area and heights i i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ,~ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS ,f k. Existing utilities (water, sewer, storm drains) and connections at the site / 1. Any driveways, entrances/exits, curb openings and crossovers ~ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections ~ o. Locations of all adjacent fire hydrants ~ p. Any proffered conditions at the site and how they are addressed ti~ ~A~ q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Sig~ia~ttre df applicant 3 ~'`dz Date v w r - m Rsf~ £ ~~ N ~ ~~ ~~ ~ ~ g b ~~ w 22 ~ ~s m ~, ~ a ~~ ~ ~~ . ~~ ~~ ~ ~~ ' ~; R °a ~~ 3~ 2 ~~ ~ 3 ~ ~ ~~ ~ ~ ~ L~ ~ ~ ~ ~~ ~ I r~ I ~~i I / ~~ ~~ ~ l ,~ ~ /~ _ i / / / ~ zres rmo / / / /~/~/ ~~ / 4=/ i A // /~~~/~/ / i %~ N .3_y y-c- A ~ / 1 ~i ~ I ~ / ~ / ~ ~~g~ r~ ~~ ~~~ ~ ~ o~ ` ~ ~_ ~ xr~i 1 ' l©~ ~ l ~~ / ~/~1~rla `~~ I 1~$~a~2~ ~ ~ / ~ ~,~P~s i g ~ ~ ~~ ~ ~ ~ ~~'~,' . L-~, I ~r: ~ / / / / _~mr I' / / / ~/ / ~~ / ' / i/ / / ~ / / // / /i/ / ~(/ / ,~~ / ' / // /1 /\. ~ J ~t-- -~ ---- ~• -_ -. (~ / ~ / usw: rd xme, aw umnr - 1, 1 ~ai+; y"`a"4i / _ A `' .n +a" / , uci y viii y „u«n»+ 1 u~ n y 1\ ` i \ _ I Iil Y~ / / ~ / ~ -1 ynv S~ 1P A°r1A~ L 1 if.WZa. ~ ' ~ ,~a~;~<<d xn q ~ an I { i 1~ N I ~/ T~ ~ ~~ a b ~ o A ~ ~ y ~ O D '~ "~ 'Z^ ~ x oZ~ ~a~ aim ~ y 2 ~ ~ n' aAm° A-~ N `~ ~ o~m~ ~ oam2 ~ cn ~m~m o ~ ~ r~+1 xm2 z~~A ~~"~+~1Ancx'no .~ n L~ocnmD ~ 1~,~ omzx p~~ 10 A~ ~ `_J m m A m N Z ~ O O A ~ ~ Ut ~ a ~ ~ N ~ Nm p ~ I O 2 r^ o o"re~ 22 FEBRUARY 2002 LUMSD~:N ASSOCIATES, P.C. I 466J BRAMBLETON AYENUE,SW PHONE: 15401 ]]4-4411 I ~ "~~~`~ 01380 """' r.sa ENGINEERS-SURVEYORS-PLANNERS Po.eo%20669 F,ix:is4mnz.va4s ~ ` °O ""~ ruaonoaaa"euo~ousoax4 z - - ROANOKE, V I RG ~ N ~ A ROANOKE. VIRGINW 24019 E-MAIL: MAII~JLUMSDENPGCDM Applicants name: Winter Properties ROANOKE COUNTY Partner ship, LLP DEPARTMENT OF Existing Zoning: C-2 COMMUNITY DEVELOPMENT Proposed C-2 -Amended Proffers + SUP ~ Tax Map No. 61.15-2-10.10.1 J ;, ~ R~ d 1. NORTHERN 2.56 ACRES t TD RE:Y~AlN AS 8-2 ZCNlNG !N KEEPING 'NTH CCAdPRENENSIVE FLAN FOR TRANSITION P,RCPERi ~'. 2. EASTERN D.9 ACRES z BETWEEN R-1 PROPERTY TO RE?vtAlN AS NATURAL BUFFER ZDNE. 3. CDNSTRiJCT)ON WILL BE /N ACCDRDANCE W17H THE CONCEPT PLAN SUBMliTED W!TH PETJ77DN, SPECIFICALLY IN ACCORDANCE W!7)-! PLANTING ANB P.~V!NG A= SNC1Mt^a. ~. >1~tlNI-WAREHCUSE5 WILL BE THE ONLY USE PER,~Il~D !N THE NI-1, !PdDUSTRIAL DISTRICT. 5. THE CCLCR AND ARCHlTECTi,'RAL DESlGi4! DF THE MINI-WARE,HCUSES W1L1. 8E !PJ ACCORDANCE KITH THE PHOTOGRAPHS SU8NAITTED WITH PET)T1DN'. May, 22 D2 ~4:15p WINTER PROPERTIES 5409896643 5-22-2002 9:25AM PROM a-~5-202 A=39AM FROM Winter Pzop~ies Pnrtnezship, LLP Amcnded Pznffcrs 1. Eastern .4 acres of the original mini•warehoust development shall remain as a natural buffo zone. ~ypc C screening and bui'fer yard snail be installed between expansion arCd and adjolnit~g 1+C5)dential property. 2. Expansion of the mini-a+arohouses shalt to in substantial Conformance with the concept putt dated February 22, 2002. 3. 13e color and architectural design of the new structure s5aT1 match the existing ~cturrs. p.2 P. 2 ..~ -j'- 3 - pr y owner _ L' ~~~~.,r~1 ~, ~~- I !knee ~~~ t i~ ' Y ~ ~m -~•~I ~ ,`~ ~~~ 11~~~. ~ •j ~. ~ ~4•"~ r r 1~.~ WlN7F~ ~UP~t2Tl~S 1 "~ The following description is an 0.87 acre parcel to be added to and combined with Original Tax No. 61.15-2- 10.1 in which a Special Use Permit is being requested. BEGINNING at a point on the northeast corner of property of Vinton Lodge #1121, said point located on the southerly right-of--way of Washington Avenue (VA Route 24); thence leaving Vinton Lodge and with the southerly right-of--way of Washington Avenue, N 75° 58' 00" E. 30.39 feet to the actual point of BEGINNING, this with said right-of--way, N 75° 57' 00" E, 45.59 feet to a point; thence with 2 new division lines through the property of E. B. Knighton, being Tax Number 61.15-2-10; thence S 04° 50' S0" E, 135.42 feet to a point; thence N 89° 29' 13" E, 362.31 feet to a point, said point located on the westerly boundary of Parcel 2, Map #3, Lindenwood (P.B. 3, Page 151); thence continuing with Lindenwood, S 10° 00' 00" E, 78.91 feet to a point, said point being the northeasterly corner of Winter Properties Partnership, LLP, (Deed Book 1314, Page 1285); thence leaving Lindenwood and with Winter Properties for the following 2 courses, S 89° 34' 29" W, 414.60 feet to a point; thence N 04° 50' S0" W, 202.15 feet to the place of BEGINNING and containing 0.87 acres. The following is a deed description for existing Tax Number 61.15.2-10.1 to amend existing proffered conditions. BEGINNING at a point being the northeast corner of property of Vinton Lodge No. 1121 (D.B. 1415, Page 153), said point also located on the southerly right-of--way of Washington Avenue; thence leaving Vinton Lodge and with Washington Avenue, N 75° 58' 00" E, 30.39 feet to a point; said point being the original northwest corner of property of E. B. Knighton Property; thence leaving Washington Avenue and with the property of E. B.Knighton, S 04° 50' S0" E, 202.15 feet to a point; thence N 89° 34' 28" E, 414.60 feet to a point, said point located on the westerly boundary of Map No. 3 of Lindenwood (P.B. 3, Page 151); thence leaving Knighton and with Lindenwood, S 10° 00' 00" E, 245.63 feet to a point, said point being the northeasterly corner of Mary Cook Bush property (D.B. 1415, Page 153); thence leaving Lindenwood and with Mary Cook Bush for the following 2 courses, S 31 ° 56' 30" W, 175.95 feet to a point; thence N 64° 34' 40" W, 416.89 feet to a point, said point being the southeasterly corner of Vinton Lodge #1121; thence leaving Bush and with Vinton Lodge, N 04° 50' S0" W, 404.66 feet to the place of BEGINNING and containing 3.33 acres. '~=3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 3.33-ACRE TRACT OF REAL ESTATE FROM C-2 GENERAL COMMERCIAL DISTRICT WITH CONDITIONS, TO C-2 GENERAL COMMERCIAL DISTRICT AND TO OBTAIN A SPECIAL USE PERMIT ON A 4.20 ACRE PARCEL TO EXPAND MINI-WAREHOUSES, LOCATED AT 2205 WASHINGTON AVENUE, VINTON MAGISTERIAL DISTRICT, UPON THE PETITION OF WINTER PROPERTIES PARTNERSHIP, LLP WHEREAS, the first reading of this ordinance was held on April 23, 2001, and the second reading and public hearing were held May 28, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.33 acres, as described herein, and located at 2205 Washington Avenue (Tax Map Number61.15-2-10.1) in the Vinton Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District with conditions, to the zoning classification of C-2, General Commercial District, without conditions, REMOVING the following conditions imposed in 1986: (1) Northern 2.66 acres +/- to remain as B-2 zoning in keeping with comprehensive plan for transition property. (2) Eastern 0.9 acres +/-between R-1 property to remain as natural buffer zone. (3) Construction will be in accordance with the concept plan submitted with petition, specifically in accordance with planting and paving as shown. (4) Mini-warehouses will be the only use permitted in the M-1, Industrial District. (5) The color and architectural design of the mini-warehouses will be in accordance U:\WPDOCS\AGENDA\ZONING\winter.properties.rzn.sup.frm 1 T- 3 with the photographs submitted with petitions. 2. That this action is taken upon the application of Winter Properties Partnership, LLP. That the Board finds that the granting of a special use permit to Winter Properties Partnership, LLC and E. B. Knighton to expand mini-warehouses to be located at 2205 Washington Avenue (Tax Map Nos. 61.15-2-10.1 and 61.15-2-10) in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Eastern .9 acres of the original mini-warehouse development shall remain as a natural buffer zone. Type C screening and buffer yard shall be installed between expansion area and adjoining residential property. (2) Expansion of the mini-warehouses shall be insubstantial conformance with the concept plan dated February 22, 2002. (3) The color and architectural design of the new structure shall match the existing structures. 4. That said real estate is more fully described as follows: P/O Tax Map No. 61.15-2-10 - E. B. Knighton BEGINNING at a point on the northeast corner of property of Vinton Lodge #1121, said point located on the southerly right-of--way of Washington Avenue (Va. Rte. 24); thence leaving Vinton Lodge and with the southerlyright-of--way of Washington Avenue N. 75 deg. 58' 00" E. 30.39 feet to the actual place of beginning, this with said right-of- way N. 75 deg. 57' 00" E. 45.59 feet to a point; thence with 2 new division lines through the property of E. B. Knighton (being Tax Map No.61.15-2-10); thence S. 04 deg. 50' S0" E. 135.42 feet to a point; thence N. 89 deg. 29' 13" E. 362.31 feet to a point, said point located on the westerly boundary of Parcel 2, Map #3, Lindenwood (PB 3, Page 151); thence continuing with Lindenwood S. 10 deg. 00' 00" E. 78.91 feet to a point, said point being the northeasterly corner of Winter Properties Partnership, LLP (DB 1314, page 1285); thence leaving Lindenwood and with Winter Properties for the following 2 courses: S. 889 deg. 34' 29" W. 414.60 feet to a point; thence N. 04 deg. 50' S0" W. 202.15 feet to the place of beginning, and containing 0.87 acres. Tax Map No. 61.15-2-10.1- Winter Properties Partnership, LLP BEGINNING at a point being the northeast corner of property of Vinton Lodge No. U:\WPDOCS\AGENDA\ZONING\winter.properties.rzn.sup.frm 2 7= 3 1121 (DB 1415, page 153), said point also located on the southerly right-of--way of Washington Avenue; thence leaving Vinton Lodge and with Washington Avenue N. 75 deg. 58' 00" E. 30.39 feet to a point; thence said point being the original northwest corner of property of E. B. Knighton; thence leaving Washington Avenue and with the property of E. B. Knighton S. 04 deg. 50' S0" E. 202.15 feet to a point; thence N. 89 deg. 34' 28" E. 414.60 feet to a point, said point located on the westerly boundary of Map No. 3 of Lindenwood (PB 3, page 151); thence leaving Knighton and with Lindenwood S.10 deg. 00' 00" E. 245.63 feet to a point, said point being the northeasterly corner of Mary Cook Bush property (DB 1415, page 153); thence leaving Lindenwood and with Mary Cook Bush for the following 2 courses: S. 31 deg. 56' 30" W. 175.95 feet to a point; thence N. 64 deg. 34' 40" W. 416.89 feet to a point, said point being the southeasterly corner of Vinton Lodge # 1121; thence leaving Bush and with Vinton Lodge N. 04 deg. 50' S0" W. 404.66 feet to the place of beginning and containing 3.33 acres. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\winter.properties.rzn.sup.frm 3 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 2002 ORDINANCE 052802-9 TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 7,883 SQUARE FEET OF A TRACT OF REAL ESTATE LOCATED AT THE SOUTH SIDE OF U.S. 11 AT NORTH BROOK DRIVE (A PORTION OF TAX MAP NO. 028.05-01-13) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 GENERAL COMMERCIAL DISTRICT TO THE ZONING CLASSIFICATION OF R-3C MEDIUM-DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT UPON THE APPLICATION OF BARRENS DEVELOPMENT CORPORATION. WHEREAS, the first reading of this ordinance was held on April 23, 2002 and the second reading and public hearing were held May 28, 2002; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 2002; WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of approximately 7,883 square feet, as described herein, of a certain tract of real estate located at the south side of U.S. 11 at North Brook Drive (a portion of Tax Map No. 028.05-01-13) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of R-3C, Medium Density Multi-Family Residential District, with conditions, for the construction of townhouses. 2. That this action is taken upon the application of Barrens Development Corporation. 3. That in 1983 the Owner of the property did petition to the Board of Supervisors to amend the site plan and conditions (from a 1981 rezoning) fora 25.67-acre tract of land located in the Hollins Magisterial District in order to include an additional 0.53 acres to the development; and 4. That the Owner of the property voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: a) The maximum number of dwelling units to be constructed on the 26.2 acre tract (original 25.67 acre tract plus an additional 0.53 acre tract) shall be 146 units. b) No dwelling unit shall have less than 1,100 square feet of gross space. c) No structure shall be higher than two stories. Dwelling units shall be physically located on the 26.2 acres as shown and specified on the plan submitted by the applicant for the April 1982 Planning Commission meeting. d) No bridge or bridges will be constructed across Tinker Creek from North Ardmore or Shadwell Drive. e) No private sewer system or above ground sewage treatment system shall be constructed on the 25.76 acres. f) All units on the 25.76 acres shall be finished to grade. g) The lighting for the pool and tennis courts will be directed and screened to minimize its penetration into the residential subdivisions known as North Ardmore and Waterfall Lake. h) All structures to be constructed on the 25.76 acres where Tinker Creek separates the 25.76 acres from the residential dwellings on Biscayne Road 2 will be set back at least 100 feet from the center of Tinker Creek. i) Along the perimeter of the 25.76 acres adjacent to Biscayne Road and adjacent to the recreation areas along Shadwell Drive will be landscaped in an appropriate manner to provide reasonable screening of the 25.76 acres from the adjoining residential subdivisions. 5. That said real estate is more fully described as follows: BEGINNING at Point No. 28 on the east side of Northbrook Drive, said point being corner to parcels 5 and 6 of the J. D. Fralin subdivision; thence with the line between Parcels 5 & 6 of said subdivision, No. 64° 27 ' 06" E. 260.65 feet to Point No. 16 on the property of LCP Summerview, Inc. and being a corner to Lot 5 and 6 of said subdivision; thence with the line between Parcel 5 and LCP Summerview, Inc. property S. 03° 43' 15" E. 32.32 feet to Point No. 17; thence with the existing zoning line through Parcel 5, S. 64° 27' 06" W. 264.87 feet to Point NO. 27 on the east side of Northbrook Drive; thence following the east side of Northbrook Drive with a curve to the left whose radius is 757.09 feet and whose length is 34.12 feet (chord equals No. 02°53' 06" E. 34.12 feet) to the Point of Beginning, and being a strip If land approximately 30 foot wide and 260 foot long and containing 7,883 square feet. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 3 A COPY TESTE: d~-['~~ Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 ROANOKE COUNTY Barrens Development Corporation DEPARTMENT OF Zoning: Rezoning COMMUNITY DEVELOPMENT Proposed Zoning: R3C Tax Map No. 28.05-1-13 0 °°' ~~ ~ y PETITIONER: Barrens Development Corporation . CASE NUMBER: 10-512002 Planning Commission Hearing Date: May 7, 2002 Board of Supervisors Hearing Date: May 28, 2002 A. REQUEST The petition of Barrens Development Corporation to rezone 7,883 square feet from C-2 General Commercial District to R-3C Medium Density Multi-Family Residential District with conditions, for the construction of townhouses located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Chris Lowe presented the staff report. Mr. Ross asked whether the existing conditions from the R-3 parcel would transfer to the 7,883 square feet. The existing conditions would expand to the 7,883 square feet, which is under consideration for rezoning. Those conditions were not available at the meeting. D. CONDITIONS Existing Conditions: 1. The maximum number of dwelling units to be constructed on the 26.2 acre tract shall be 146 units. 2. No dwelling unit shall have less than 1,100 square feet of gross space. 3. No structure shall be higher than two stories. Dwelling units shall be physically located on the 26.2 acres as shown and specified on the plan submitted by the applicant for the April 1982 Planning Commission meeting. 4. No bridge or bridges will be constructed across Tinker Creek from North Ardmore or Shadwell Drive. 5. No private sewer system or above ground sewage treatment system shall be constructed on the 25.76 acres. 6. All units on the 25.76 acres shall be finished to grade. 7. The lighting for the pool and tennis courts will be directed and screened to minimize its penetration into the residential subdivisions known as North Ardmore and Waterfall Lake. 8. All structures to be constructed on the 25.76 acres where Tinker Creek separates the 25.76 acres from the residential dwellings on Biscayne Road will be set back at least 100 feet from the center of Tinker Creek. 9. The perimeter of the 25.76 acres adjacent to Biscayne Road and adjacent to the recreation areas along Shadwell Drive will be landscaped in an appropriate manner to provide reasonable screening of the 25.76 acres from the adjoining residential subdivisions. E. COMMISSION ACTION(S) Mr. Todd Ross made a motion to approve the request with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission T- Y Petitioner: Request: Location: Magisterial District: STAFF REPORT Barrens Development Corporation Rezoning from C-2 to R-3C South side U.S. 11 at North Brook Drive Hollins EXECUTIVE SUMMARY: This is a Rezoning request from C-2 to R-3C, at North Brook Drive on the South side of U.S. 11. The property is zoned C-2, Commercial and is designated as Transition in the 1998 Roanoke County Community Plan. The request involves one parcel, consisting of 7,883 square feet. 1. APPLICABLE REGULATIONS Site Plan Review required. 2. ANALYSIS OF EXISTING CONDITIONS Back rg ound -This project is a townhouse development, which is currently in the Site Plan Review phase. The facility is to be located on North Brook Drive. Currently the townhouse development needs this 30' wide strip to be added to the existing R-3C parcel in order to comply with required zoning setbacks. Townhouses are not permitted in C-2 zoning. Topo~raphy/Ve~etation -The site is relatively flat with little vegetation. Surrounding.,Neighborhood -The surrounding neighborhood consists of a mix in commercial and residential properties. 3. ANALYSIS OF PROPOSED DEVELOPMENT Back rog and _ This request is for a rezoning of 7,883 square feet to a proposed townhouse project. The additional land will provide required setbacks from a commercial parcel, which it adjoins. The 30' wide strip will be added to an existing R-3C parcel in order to comply with these setbacks. Site Layout/Architecture -Townhouse development consisting of 4 complexes housing 4 units each. 1 ~~ Access/Traffic Circulation -Current access is off North Brook Drive, which is a private road with an existing entrance to Rt. 11. VDOT has no objections to this request and notes that a commercial entrance permit will not be required. Fire & Rescue/LTtilities -Fire and rescue services will continue, as they currently exist. Public water and sanitary sewer is currently available. This petition does not affect the existing public water and sanitary sewer systems. Department of Economic Development -The Department of Economic Development have no objections to this petition. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Transition in the 1998 Community Plan. Transition objectives include avoiding unappealing forms of commercial strip development and the resultant traffic congestion. This rezoning has no impact on the 1998 Community Plan. 5. STAFF CONCLUSIONS This is a request to obtain a Rezoning from C-2 to R-3C. The request involves a 7,883 square feet portion of (1) one parcel off of North Brook Drive. This petition conforms to the Roanoke County Community Plan and the site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: 10-5/2002 PREPARED BY: Chris Lowe HEARING PC: May 7, 2002 BOS: May 28, 2002 DATES: 2 ,', A County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2063 FP X (540) 772-2108 7~ For Staff Use Oniy Da[e received: I Received by: ~ M! Tl,t1 3122) 0 2 Application .ee: ~~ I PCiBZA date: '~IoOmo yy3p ~ 7 °lacurds issued: I BOS da*.e: M ~.y 2g des Case Vumoer ~ ~ -5 ~ Z~ ~ 2 i ~l £: A.DPlI ~fi.~%TS Check type of application filed (check all that apply) ® Rezoning O Special Use O Variance .4pplicants name address w/zip Phone: (540) 989-0873 Barrens Development Corporation (540) 989-1472 Fax No . 4139 Brandon Avenue, SW VA 24018 Roanoke , Phone (540) 366-7629 Owner's nameraddress wizip James D. Fralin Fax Rio. (540) 362-0189 P. 0. Box 5037 Roanoke, VA 24012 Property Location South side U. S. 11 ~rlagisteriai District: Hollins at North Brook Drive Cornmunicr Planning area: Tae ~rlap No.: 028.05-OL-13 Existing Zoning: C-Z Size of parcel(s): Acres: 7,883 square feet ~ Existing Land Use: V '~ ~~Zn:ti'I,'v"G:.? ti`J JFE~I~ L ~5~ PER:I~~IT _-1PPLIC.~ tiT,~ (R/S) I ~, Proposed Zoning: R3C Proposed Land Use: Townhouses Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes C~ No O IF NO, :~ VARIANCE i5 REQUZREI? FIltST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ A VARIANCE IS REQiJIIZED FIl2ST IF NO , If rezoning request, are conditions being proffered with this request? Yes O No O ~ RLA~~GE ~PPLXG.~~VTS (~ j V9: , Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: t~ ..t.;r.~~ .zr,-r T xrnz' RF. AC'C'F'P'I'EI~ IF Ai~l~1 OF Tg 1SE Is the application complete: Please [:uct;it u cu~iwcu, e-uiii.,~~~~~~ ~~----- - - - iTENIS :ARE iViiSSING OR INCONDPLETE. R/S V RCS V R!S V Consultation ~ 8 1/2" x ll" concept plan ~ ~ Application fee ~ Application Metes and bounds description - Proffers, ii applicable ~~ Iustification - Water and sewer application ~ Adjoining property owners I hereby cerdry that I am either the owner of the grope i r t e owners ag . or t chaser and am acting with the knowledee and consent of the owner. Owner's Signature Vice Pre ident, Barrens Development Corporation ..... ~~ .r`[JS'iIFICATIOI'~F FOR` REZC~~ C)R SPECIAI..USE PERMITREQ>J'ES'P Applicant Barrens Develo ment Cor oration The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and jeneral welfare. Please answer the following questions as rhorous'nly as possioie. Use additional space if necessary . Please elpiain how the request furthers the purposes of the Zoning Ordinance iSection 34 ~} as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. There are two other multi-family projects immediately adjoining the proposed development. The 30' wide strip will be added to an existing R3C parcel in order to comply with zoning required setbacks. Therefore, this request furthers the purposes of the zoning ordinance. Please e plain how the project conforms to the general Quidelines and policies contained in the Roanoke County Community Plan. to a proposed This request is to add additional land (7,883 square feet townhouse project. The additional land will provide required setbacks from commercial parcel which adjoins. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue. . Since this will be part of an approved project, this will have little or no effect on public services. ..r ~; CCNC~EPT`PT~~iN>CHECKLIST _ A concept plan of the proposed project must be submitted with the application. Tne concept plan shad graphically depict the land use change, development or variance that is to be considered. Further, the plan shad address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the propert~I and by so doing, correct any deficiencies that may not'oe manageable by County pe-~mitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan main be altered to the extent pernitted'oy the zoning disti'.ct and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of derail may vary, depending on the nature of the request. T'ne County Planning Division star may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: T- Y ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north avow _ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Phvsical feari!res such as ground cover, natural watercourses, floodplain, etc. _ f. The zoning and land use of aI1 adjacent properties g. AlI property lines and easements _ h. All buildings, existing and proposed, and d:rr:easions, floor area ar_d heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development _ j. Dimensions and Locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIt1L USE PERMIT APPLIC.~INTS _ k. E.isting utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals _ n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants - _ p. Any proffered conditions at the site and how they are addressed q. if project is to be phased, please show phase schedule I certify that all items re~quirec~in the checldist above are complete. t nr ,-11 A MAY-22-10~ .WED _1 2 2,6 •~J H FRAL I r7 S. •SON P _ 02 T~ PETtT1UNER: ~arrons uevsiopment corpora#ion CASE NiJMF3Efi: 'IU-5/1Utl;~ Planning Commissionriearing uats~: iviay ~1 Luui Board oY 5upcrvisors 'bearing uaie; may ~s, ~uu~ Cxisiisng ~onaizions: i. ine maximum nurnoer or dwelling unii,$ ire "ve consirucied on fine 20.E acre iraCt Snail qe ~idi7 Uniis. 1. IYO dW9111n~ elnli S~lail nave IC5$ ii-+an I, tVV SGjUafe T6et OT af033 SpacB• 3. ~Vp S~ruGTUf9 gil2iii pe signer i:hai~r'ivva Sl:t7fiei3. uweiiin~ lrnR9 Sflall iJQ pny51C31iy IQ(i~iG''(7 Qn ir+ES G9.G ~rr,:r'e~ d~ SilQWrl arlp SpeGl~ieQ On [f{t3 plan .~ ~ •.1+.......,... ~submiiiea oy ine appiicati tvr ine nprn teac r-canning ~,gmmissien nrreiiny. ~. ivv tlriiiye yr ~riciy8s wiii utr 4vnsriicida act'vsr~ iiniit3r irreeic from ivorin rrrdirrurts yr aira~we:u olive. 5. ivv privaie sawvr3~ sysitirii car dUC~Ve yrvurrti sewageuea[meni sysism snail 4e a-.._a_ ~ 1_ _ w.. ww ___ _ Cc~tisr,ruc~ea vrr ir~~s ~~.rQ d4fes. AID wA v. r"~ii unii,s vn inc e~.,o acres snail iao nrri5nev iv graaie. r . ine iigiiiir+g for in® p6oi ana ienP+ia cvuii5 wiii• Re Glift'GtBd and Screened t0 rnirrinri~ts ii5 ~e++nir'ai,iCri iriici uie ce3ideniiai SuDdiviSipnS iCnG7W~7 a5 ivQrth A f,_. .. I.Af ~ 1_111 1._ rMiurrwrC 8+iu vvacCr+au r..errsn. on. ryii ;suuC~iii~s3 iu urz i:ui"rsirra+rieu vr+ ore ~5.ic acres wnera i inicer %reeic SCFJt+ipieii' ii'+~ ~3,iv d4rei~ iic+iri ,ilia 'resiQeriiiai dwellings vn ksiSCayne wau wiii u6 3ci ueaCk ai ie~asi i uv n~ei rpm ii76 c;enier pT 1 iftiCBr til"BeK. n TL_ L__ caL_ nr MA r•_. ~. r rrC pCfirriGter yr ores Ic~.~o a~i°a~,,%~u~eru-eni is 5iscayne rcoad and adjacent to lire iauCaiiu~r aieaa diviiy a~iauin+gii wive wiii D$ landscaped in an • ._ ___ IJ _ ._ 1.. ~apNruNri$tC rr+~+rr~idr ~c ~ruV+u~ r~a~vn~ru+e screening of the X5.76 acres ~.._.. 11-- -~,_ _1 .,-, ++v++r u+d au~cri~iii+y ia$i~iCiiUen SuUUrvsSiOflb. ~ f ~ .L..:._..._ vditer it 1 .,., -- - - „ •'S _ _~ _~ \ /~ RED' ,- - tJIVISIOfd L1N ,~ ~, _ ~ E JAMES D. ~RA~Ir`~ `~ ~ ~ ~~ -~ _ - -' ~ ~ CREATED I N ., . ~~ ` ~~ - ' SUBGIV1S10N ,. c ' 70,E F c , ; ;- .- MAC PARCEL_ "1 " _"J-1. - - 5~ o~ `'~ ~ o. ZONED CL ~ \\ ~ ~', !r ----- l 11 ~- -- -- P ARCED - Z4 5~ ___ .-- C5 - _ . _ _ _.. ~ ---- -- ---- - - -~- -TM ~8 - -- __-- __. _._ - -- S1DE ~ 3C ~' R 5' o 0 ~ - ~ ~ ZONE ~ -~R Q,\~ ~ o e.' ~-'~ -~o ~ ~ 1~ ~~ ~ ~,~ ~- -~~{p 2-g Z ZONING DIVISION B rn o ~~ ~~ LIMIT 3&T ~, >` i.l ~-,l w ~ ~' ~'~ c ~ 2 ~ R 3 0 2,~ ~ ~ ~- z e N 2,6 ~ 2'6R ~ ~ ~ tea' 01 ~ ~ Div-SioN UN CREATED IN 2,gR NW z 2 ,ek ~ABDiVISION _ ~ ~ ~, ~~ TRACT "5" ~; ~ ~ . 1 ~- ~~ ~ ~ ~ '/i ''- 1~ PA'~JEC PRiVAT~ DRIV ~ , „~----------- -- ,` %/' , ' ~ i 8 f i' - ,~-~- C:OMMON AREA RESERVED FOR I N z PR! vA rE ! ' - ~ STORM WATER ~ ~ ,~, J ~ ~ ~ I MANAGEtviEN1 i ~ ~ ~ ~ ,,, Q?; POND ~ ~0 ~„' N ~N .-. ~ 'i' m ~ oy QG ~R 10 ~~ 5/8-INCH UCK PIN FOUND ~ ~ °` PARCEL "2" >v 's'io oo. 2.049 ACRES W 1,-~ 383.51 TAX # 028.05-01-__ ooc PEN BOUNDED BY CORNERS 3 _ 4... .. 6 THRU 12 TO 6 INCLUSIVE ~; •.. • .. ... ~ TO 8E • • `Z45 I N : rn , VACATED <v .60 0 n :' ~ W ~ ' ~ H A< T~ ~ : O 028.05_01 _ 1 o> O OUSE \ 2 v ~ <5~`•• S 1g.3 ~'~ ETO B E RAZE \ ~.~/~ ~ =1 ~~F s U - 67 T S- PIN ET A,/~ C~ O a W C C 3 / T6 T8 ~ `''~ ~/ 8R l.q~ 9.94' W/C ~ r 40. TAk,T 83 85X ~-Ol 3 L 26.3A2Rr'ge~ ~~T}~ ORI~ ~ ; C 2 qk 0302 ~, ~~PIN T L _X26, \\ 1=~ ~%~ 1/2-INCH w/CAP gs~ -"'04 ~.1PF F ~'~ S 'O'ff \~~s REHAR FOUND ~~ t,. n ~ ~ ~ 3 PIN T 2 w/cAP '•~~. SIN SET F W/CAP 4'tio c,~ )' PARCEL "5" ,~ 3.985 ACRES TAX # 028.05-01-_ BOUNDED BY CORNERS 16 THRU 28 TO __ 16 INCLUSIVE ~~-~- ~o. _ S ~ <q9'L/~ O 144 ~ \ ~ jSF~ ~~ 187g'37" E \ 0' ,'s~~ :T \~~ 'f' (19 `s i 'ORO N25`r 45'Ris R~- sET \ 0 250 ~'4iy O'° ~' ~ ~~ a~~~S s'Ooc. ~~'O~,S~ ~~ 9y~ ~) UC~ ~ OE~,O 0~ G~, ,9 °o. '~, cg s ~~r( PIN W/CAP 7 PIN PI 3 ~ ~i o _, ~ N o ;' ~ ~ Nm ~ ~ C 11 1 /2-INCH REHAR FOUND ~ ~ ~ ~ -+ I't V.OJ ~ -- I I LV. / L ~ / I j C18 I 26.32 1126.72 i 1: C19 126.90 445.00 ~ 6: C20 57.58 199.00 2F C21 85.10 500.00 ~ 4: lil 3/8-INCH REHAR FOUND 0 ~o PROPERTY OF WESLEYAN CHURCH z ~ TRUSTEES D.B. 988 PG. 770 t2 TAX ~ 027.08-04-04 - I/2-INCH 1.03 ACRES BY DEED REHAR FOUND ~ N 197 'pp- W ~ ` P C L "~ " 299.33' 0 ~; 0.75 CRE n m ~ TAX # 0 .0 +01- _ PIN 1 ~5 8J -JS 8 S 17~D'DOT E PI ~ ~~ 6 40'00 40 33" S CAP 46. j ). 4g ~~, 4 ~ ~ ~ C3 OCJ1 ~ 2 ?49 IN < 90 • SET. 8 IRON SET ~ C6 ~~ w/CAP °~9~ Z - ~~• ti s rn PIN n a' `,~. 6' E r ° ~ PARCEL "6" ~ ~s o~ ^' 1.542 ACRES ~~ , n TAX # 028.05-01-__ 412 F ' BOUNDED BY CORNERS N 2000'00" 13, 14, 15, 16, 28, 29 30 TO 13 INCLUSIVE ~ <.32 i n P ET S w/cAP 03 4 S, F ?89 9 S 03 \ `~. ` 4244" f o ~ h ^7N /~ /~ 2 PROPERTY OF L C P SUMMERVIEW IN D.B. 1513 PG. 757 TAX ~ 028.05-01-09 3.09 ACRES BY DEED \\ 18 ~ S/B-INCH N REHAR FOUND SET _ - --~_ ' ~ Mir ~o~o q ,y°ti F C N O w rn cp m v V rn ~I Cn ~a ~• ~S 5/8-INCH REHAR FOUND 2 PiN T W/CAP ~~ o~ V N 13 PIN •W/C~ n 0 C 14 PIN SET w/cAP z rn tv v+I (~ rn 15 PIN w/cAP fTl ~ .~ (Tl ~=0 ~ ~ D VtN -- OR '' LION Y DING BLE FOR L SUCH 1ENTS TS HE JISTERED 19 ~ 5548.28 2800.82 20 5410.91 2846.32 21 5310.09 2884.02 38 4999.64 3000.09 39 4950.95 3018.29 40 4885.09 3056.32 41 4454.44 3146.54 42 4468.78 3126.07 43 4387.58 3026.86 44 4345.83 2928.99 45 4357.86 2818.17 46 4292.94 2787.04 47 4305.64 2681.76 48 4344.25 2587.24 49 4394.85 2389.93 50' 4447.94 2248.92 51 4483.87 2295.72 52 4501.57 2275.18 56 4891.8.4 1822.24 10 5092.56 2195.27 11 5454.81 2069.36 12 5508.81 2209.30 1 5791.55 2111.02 THESE COORDINATES ARE BASED ON AN ASSUMED DATUM. SUBDIVISION FOR JAMES D. FI~ALIN Y, ED S ~1, =RS SITUATE ON U.S. ROUTE 11 AND NORTH BROOK DRIVE (PRIVATE) HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TAX # 028.05-01-12 & 13 SCALE: 1" = 100' DRAWN: Z/LRD/10 DATE: OCTOBER 19, 2001 CALC: LRD W.O. 01-0816 N.B. RR-5 T P P& S T' P' Pax;r~x & SON ENGINEERS 818 Boulevard SURVEYORS Post Offlce BOZ 39 PLANNERS Salem, Virginia 24153 T~~ CREATING HEREON PARCEL 1 (0.755 ACRE), PARCEL 2 (2.049 ACRES), CREATING HEREON PARCEL 3 (4.928 ACRES), PARCEL 4 (9.094 ACRES), PARCEL 5 (3.985 ACRES), PARCEL 6 (1.542 ACRES) AND PARCEL 7 (1.391 ACRES) SHEET 1 P.B. ___, OF 2 PG.___ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Barrens Development Corporation Zoning: Rezoning Proposed Zoning: R3C Tax Map No. 28.05- > -13 ~ `..x ~` t~j~ r2~~N S ~~~~-- TPP&S ENGINEERS SURVEYORS PLANNERS Co~P March 22, 2002 r-y Description of 7,883 Foot Square Area Being Rezoned from Commercial District R-2 To Residential District R-3 and Being Approximately a 30 Foot Strip 260 Foot Long Beginning at Point No. 28 on the east side of Northbrook Drive, said point being corner to Parcels 5 and 6 of the J. D. Fralin subdivision; thence with the line between Parcels 5 & 6 of said subdivision, N. 64° 27' 06" E. 260.65 feet to Point No. 16 on the property of LCP Summerview, Inc. and being a corner to Lot 5 and 6 of said subdivision; thence with the line between Parcel 5 and the LCP Summerview, Inc. property S. 03° 43' 15" E. 32.32 feet to Point No. 17; thence with the existing zoning line through Parcel 5, S. 64° 27' 06" W. 264.87 feet to Point No. 27 on the east side of Northbrook Drive; thence following the east side of Northbrook Drive with a curve to the left whose radius is 757.09 feet and whose length is 34.12 feet (chord equals N. 02° 53' 06' E. 34.12 feet) to the Point of Beginning, and being a strip of land approximately 30 foot wide and 260 foot long and containing 7,883 square feet. - T. P. Parker & Son - 816Boulevard Post Office Box 39 Salem, Virginia 24153-0039 Telephone 540-38 i-1153 Fax 540-389-5767 E-mail tpparkers@aol.com i -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, May 28, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 7,883 SQUARE FEET OF A TRACT OF REAL ESTATE LOCATED AT THE SOUTH SIDE OF U.S. 1 i AT NORTH BROOK DRIVE (A PORTION OF TAX MAP NO. o2s.o5-o1-13) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 GENERAL COMMERCIAL DISTRICT TO THE ZONING CLASSIFICATION OF R-3C MEDIUM-DENSITY MULTI- FAMILY RESIDENTIAL DISTRICT UPON THE APPLICATION OF BARRENS DEVELOPMENT CORPORATION. WHEREAS, the first reading of this ordinance was held on Apri123, 2002 and the second reading and public hearing were held May 28, 2002; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 2002; WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of approximately 7,883 square feet, as described herein, of a certain tract of real estate located at the south side of U.S. 11 at North Brook Drive (a portion ofTax Map No. 028.05-01-13) in the Hollins Magisterial District, is hereby changed from the zoning classification ofC-2, General Commercial District, to the zoning classification of R-3C, Medium Density Multi-Family Residential District, with conditions, for the construction of townhouses. 2. That this action is taken upon the application of Barrens Development Corporation. 3. That in 1983 the Owner of the property did petition to the Board of Supervisors to amend the site plan and conditions (from a 1981 rezoning) fora 25.67-acre tract of land located in 1 r_~ the Hollins Magisterial District in order to include an additional 0.53 acres to the development; and 4. That the Owner of the property voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: a) The maximum number of dwelling units to be constructed on the 26.2 acre tract (original 25.67 acre tract plus an additiona10.53 acre tract) shall be 146 units. b) No dwelling unit shall have less than 1,100 square feet of gross space. c) No structure shall be higher than two stories. Dwelling units shall be physically located on the 26.2 acres as shown and specified on the plan submitted by the applicant for the April 1982 Planning Commission meeting. d) No bridge or bridges will be constructed across Tinker Creek from North Ardmore or Shadwell Drive. e) No private sewer system or above ground sewage treatment system shall be constructed on the 25.76 acres. f) All units on the 25.76 acres shall be finished to grade. g) The lighting for the pool and tennis courts will be directed and screened to minimize its penetration into the residential subdivisions known as North Ardmore and Waterfall Lake. h) All structures to be constructed on the 25.76 acres where Tinker Creek separates the 25.76 acres from the residential dwellings on Biscayne Road will be set back at least 100 feet from the center of Tinker Creek. i) Along the perimeter of the 25.76 acres adjacent to Biscayne Road and adjacent to the recreation areas along Shadwell Drive will be landscaped in an appropriate 2 +~ manner to provide reasonable screening of the 25.76 acres from the adjoining residential subdivisions. 5. That said real estate is more fully described as follows: BEGINNING at Point No. 28 on the east side ofNorthbrook Drive, said point being corner to parcels 5 and 6 of the J. D. Fralin subdivision; thence with the line between Parcels 5 & 6 of said subdivision, No. 64° 27 ' 06" E. 260.65 feet to Point No. 16 on the property of LCP Summerview, Inc. and being a corner to Lot 5 and 6 of said subdivision; thence with the line between Parcel 5 and LCP Summerview, Inc. property S. Os ° 43' 15" E. 82.32 feet to Point No. 17; thence with the existing zoning line through Parcel 5, S. 64° 27' 06" W. 264.87 feet to Point NO. 27 on the east side of Northbrook Drive; thence following the east side of Northbrook Drive with a curve to the left whose radius is 757.09 feet and whose length is 34.12 feet (chord equals No. 02°53' 06" E. 34.12 feet) to the Point of Beginning, and being a strip if land approximately s0 foot wide and 260 foot long and containing 7,883 square feet. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G:\ATTORNEY\PMM\AGENDA\Barrens Dev corp rzn.frm 3 X AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 2002 RESOLUTION 052802-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File O~ POANp~~ J ti ~ p 1 z " c> a .a~~~ ~. ~~~~.~Z..~ 1838 "" Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District May 31, 2002 Reverend Charles C. Calloway Maple Street Baptist Church 902 Fairfax Avenue, NW Roanoke, VA 24016 Dear Reverend Calloway: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, May 28, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: 540 772-2193 (540) 772-2170 (540) 772-2005 ( ) E-MAIL: bo s @ co. roanoke.va. us O~ ~OANp'fF ti-I` ~ Z.: ~ race ~ _ Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District Mr. Donald Witt 3332 Kenwick Trail, SW Roanoke, VA 24018 Dear Mr. Witt: May 29, 2002 Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District The members of the Board of Supervisors wish to express their sincere appreciation for your previous service on the Roanoke Valley Greenway Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to reappoint you for another three year term as a member of the Roanoke Valley Greenway Commission. Your new term began on April 8, 2002, and will expire on April 8, 2005. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, cc Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Elizabeth Belcher, Greenway Coordinator Janet Scheid, Chief Planner OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos C~ co.roanoke.va.us O~ POANp~~ a e ~ ~' ~ a C~.a~xxY~ ~~ aa~xr~.~..~ rasa ~ _ Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B."Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District May 29, 2002 Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Mrs. Elizabeth W. Stokes 5421 Sweetfern Drive Roanoke, VA 24019 Dear Mrs. Stokes: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Total Action Against Poverty Board of Directors. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to designate you as Supervisor Richard C. Flora's appointee to the Total Action Against Poverty Board of Directors for another two- yearterm. Your new term will expire on May 5, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Executive Director, TAP OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bosC co.roanoke.va.us o~ AOANp,~.~ ti j ~ ~ ~ a (~.a~xx~~ ~a~ .~~x~~.~..~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District Mr. Jerry Williams 2307 Brookfield Drive Roanoke, VA 24018 Dear Mr. Williams: May 29, 2002 Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term as a Member at Large. Your new term will begin on June 30, 2002, and expires on June 30, 2005. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~ ~.C~-, Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Pete Haislip, Director, Parks, Recreation & Tourism OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bosC co.roanoke.va.us o~ POANp~~ ~ ° A z" ~ • , 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District Mr. William M. Skelton, Jr. 4349 Cordell Drive Roanoke, VA 24018 Dear Mr. Skelton: May 29, 2002 Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Windsor Hills Magisterial District. Your new term will begin on July 1, 2002, and expires on June 30, 2005. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~y~ °-~-r-~- rE~~~--.~ Brenda J. Holton ,CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Pete Haislip, Director, Parks, Recreation & Tourism OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-?_170 E-MAIL: bos C~?co.roanoke.va.us OF aOANp~F ~ A p 2 ~ ~ n a C~.Or~xxr~ ~a~ .~~~.~.~..~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District Ms. Lee Blair 7713 Old Mill Forest Drive Roanoke, VA 24018 Dear Ms. Blair: May 29, 2002 Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Cave Spring Magisterial District. Your new term will begin on July 1, 2002, and expires on June 30, 2005. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, . Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Pete Haislip, Director, Parks, Recreation & Tourism OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co.roanoke.va.us O~ p,OANp~~ ~ ~ ~ z" ~ ~.nr~xxY~ .~r~ .~~txr~r.~..~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District May 29, 2002 Mr. Wayne Strickland, Secretary Roanoke Valley-Alleghany Regional Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Strickland: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District This is to advise that at their meeting on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to re-appoint Joseph McNamara as the Elected Representative of Roanoke County to the Roanoke Valley-Alleghany Regional Commission. His appointment isfor athree-year term which will begin on July 1, 2002, and expire on June 30, 2005. If you need further information, please do not hesitate to contact me. Sincerely, ~f ~~- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc The Honorable Joseph McNamara OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos C~ co. roanoke.va. us of PcaNC~F A z. ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District May 29, 2002 Mr. Wayne Strickland, Secretary Roanoke Valley Area Metropolitan Planning Organization Roanoke Valley-Alleghany Regional Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Strickland: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District This is to advise that at their meeting on Tuesday, May 28, 2002, the Board of Supervisors voted unanimously to re-appoint Joseph McNamara and Richard Flora, as Elected Representatives, and H. Odell "Fuzzy" Minnix, as an alternate member, to the Roanoke Valley Area Metropolitan Planning Organization. These appointments are for three-year terms which will begin on July 1, 2002, and expire on June 30, 2005. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: The Honorable Joseph McNamara The Honorable Richard Flora The Honorable H. Odell "Fuzzy" Minnix OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bo s @ co. roanoke. va. us Bre;ida Holton - Re' proclamation Page 1 From: Brenda Holton To: BARBARA J. SHUTT Date: 5/6/02 8:20AM Subject: Re: proclamation Barbara, I was off Friday but I got your faxed information today. I think it is enough for the resolution of congratulations. We start work on the Board meeting for May 28 the week of May 20th so I will check back with you at that time to confirm that the team is coming. Thank you for sending me the information. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "BARBARA J. SHUTT" <bshutt@res.k12.va.us> 05/03/02 12:19PM »> Brenda, I FAXED YOU SOME INFORMATION A FEW MINUTES AGAO. i WILL BE MAILING YOU SOME MORE LATER TODAY. IF YOU NEED MORE INFO PLEASE LET ME KNOW. BARBARA 05i03i2002 00:02 WILLIAM BYRD HIGH SCHOOL ~ 97722193 WILLIAM BYI~G HIGH ~CHOO~ 2902 WASHIN~GTOIV AVENUE 1NTOIW VA 241'9 ., v ~...pATE: ~ D ~ PHONE NUMBERS {AREA CODE 540) FAX 890»7568 1 1 ~ PHONE iN MAIN ~1 FFICE 890-3090 TO•~rer~da ~1~'Qr, FROM:~Grbc~rc,~ ~h~~~ NUMBER OF PAGES INC~.UpING THIS COVER SMEEi': ~' $PECIA~ INSTAUCTIQNS: ~ c.. w. mgt Li na ~PL~ a_ r ~?.~1~-. C?~ ~ N0.836 D01 h vc~oeaecr~~uc•FO~+ 05i03i2002 00:02 WILLIAM BYRD HIGH SCHOOL ~ 97722193 May 2, 2402 Dear Brenda, Here is the information you wanted regarding tl~e William Byrd 2002 Competition Squad. Me_. (Seniors) (Juniors) (Sophomores) Deanna Harnitz,~ Josh Tl7oinas Renae Hylton Tabitha Gould Maia Crreen.way ramie Conner Ashley Conner Julia ~verfelt C_J. Tribble Ar-""aa ~`~ for Tara Lilly Erin Crordon ,Ashley Simpson Emily Hold.ren Kelly 1V1eCiung Monica West ~~;" 5~~~~~ u DanaFleharty (Freshmen) (Alternates) (Caaehes) Amanda Gurley Leanne Barber Barbara Shutt -head Ashley Creasy Joy Th.oma.s Shawna Hastings Belinda West Ruth Qverfelt ---~ Cone Groin ,Awards: 1$ te~arn all district= Ashley Simpson, ~el1y McClung 2n6 place all district= Ashley Conner, lwionica West All star UCACamp =Kellyl'vlcClung N0.836 D02 Team Avya~ Date a d Y,ocation ofi Event IaPlace Blue Ridge District February 23, 2002 - Dedmon Center Radford. University 1~ Place Region III (3~d year in a row) ~vlarch 9, 2002 - Dedmon. Center Radford University l.~` Place AA State Cheerl.eadi.tt,S March 23, 2002 Siegel Center, VCU' Richmond, VA This is the 6~' annual Virginia High School League Cheerleading Championship but only the ~`" that AA was a]lowed to participate. VFTBHS has made it to the state each of thoses 4 years. Scorin Mottons,.Jumps, Tumbling, Partner StuntslPyramids, Dance, VO1.C8 Projection, Expression, ChoreographylT.irning, Spaci.nglFonnatiort, Use of Competition Area, "Cran.si.tionslFlow, Crowd Appeal, Creativity, Degree of Difficulty, Overall Impression General Information: 7'he cheerleaders cheer fo.r varsity football ,girls' basketball, boys' basketball, j.v. football, j.v. girds', and j.v, boys' basketball, as well as prepare far competition. ,~ ,,,, ,.;;_; Brend? Holton -Byrd Cheerleading Team Recognition Page 1 From: Brenda Holton To: Diane Childers Date: 5/2/02 12:53PM Subject: Byrd Cheerleading Team Recognition I just heard from Barbara Shutt, Coach for William Byrd Cheerleading Team, and they want to come to Board Meeting on May 28, 2002 at 7 p.m. She is going to fax me the team names, coaches and some information for the resolution. She did not know how many team members she could get here but told her that is all right - we don't usually have 100% of team members -but still want to recognize whoever can come. FY-, I will put this note and the information that she faxes me in the May 28 agenda packet. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us BrtnctaHolton -Recognition of Cheerleading Team Page 1 From: Brenda Holton To: bshutt@res.k12.va.us Date: 4/26/02 1:28PM Subject: Recognition of Cheerleading Team Barbara, I have been emailing Brenda Chastain about the Board of Supervisors recognizing the Cheerleading team for winning State Group AA competition. Rather than go through her, I am emailing you direct. I need to know when the team members can come to Board meeting to accept Resolution of Congratulations to team. They can come to Board meeting either May 14 at 3 p.m. or 7 p.m. and May 28 at 3 p.m. or 7 p.m. Most of the teams come at night so their parents can come if they want. The Board also meets twice in June but we probably would want to recognize them before that. I will need the names of the members, alternates and coaches, and enough information to write about three paragraphs in the resolution; such as name of district (Blue Ridge??) and region championships they won, any. special honors any members won..... Thanks for your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us .~ Banda Holton -Fwd: Re: Fwd: Re: recognitions Page 1 From: Brenda Holton To: Brenda Chastain Date: 4/26/02 12:19PM Subject: Fwd: Re: Fwd: Re: recognitions Brenda, you can forward this to Barbara but will you give me her email address so I can just write her directly and get you out of the middle. I need to know when the team members can come to Board meeting to accept Resolution of Congratulations to team upon winning State Group AA Cheerleading competition. They can come to Board meeting either May 14 at 3 p.m. or 7 p.m. and May 28 at 3 p.m. or 7 p.m. Most of the teams come at night so their parents can come if they want. The Board also meets twice in June but we probably would want to recognize them before that. I will need the names of the members, alternates and coaches, and enough information to write about three paragraphs in the resolution; such as name of district (Blue Ridge??) and region championships they won, any special honors any members won..... Thanks for your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> 04/26/02 11:54AM »> What sort of information do you want? We won 1st place in district, regional and state Aa competition this year. There were 20 competetors and 2lyernates. Do you need dates of competitions, names of cheerleaders, pictures. Let me know what you need and I will do my best to help you. Thanks, Barbara PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 11, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, beginning at 3:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at rd Drive, Roanoke, Virginia. rr aul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 28, 2002 June 4, 2002 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: Ms. Brenda Holton p: ~~ u.~ap~YA.r't~~'# U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd Brenda Holton -Cancellation of ad Page 1 From: Tammi Wood To: legals@roanoke.com Date: Subject: 4/25/02 11:04AM Cancellation of ad _~ ~ Martha, ( Please cancel the Haven of Hope Community Church ad. They are withdrawing. Please email me back that you have received this. Thank you. Brenda, FYI Tammi L. Wood Roanoke County Community Development Planning and Zoning Division (540) 772-2068 twood@co.roanoke.va.us ~~ ~~~~ t~ CC: Brenda Holton Brenda Holton -Ads for 5-28 Public Hearings -Reply Page 1 .. From: Legals Staff <legals@roanoke.cbm> ' To: <BHOLTON@co.roanoke.va.us> Date: 5/13/02 11:06AM Subject: Ads for 5-28 Public Hearings -Reply Hi Brenda -here is the first ad -runs May 14 & 21 -cost is $150.48... thanks, Martha LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of HOLLINS HOSPITALITY, LLC to rezone two parcels of .797 acres and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street respectively, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk (1904409) Brenda Holton -Ads for 5-28 Public Hearings -Reply Page 1 From: Legals Staff <legals@roanoke.com> ' To: <BHOLTON@co.roanoke.va.us> Date: 5/13/02 11:17AM Subject: Ads for 5-28 Public Hearings -Reply Brenda, here is another ad for May 14 & 21 -cost is $154.66... thanks.. martha LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of WINTER PROPERTIES PARTNERSHIP, LLP to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk (1904448) Brenda Holton -Ads for 5-28 Public Hearings -Reply Page 1 From: Legals Staff <legals@roanoke.com> ' To: <BHOLTON@co.roanoke.va.us> Date: 5/13/02 11:35AM Subject: Ads for 5-28 Public Hearings -Reply here is the last ad for May 14 & 21 -cost is $146.30... thanks, martha LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, the petition BARRENS DEVELOPMENT CORPORATION to rezone 7,883 square feet from C-2 General Commercial District to R-3C Medium Density Multi-Family Residential District with conditions, for the construction of townhouses located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk (1904461) Brenda Holton -Ads for 5-28 Public Hearings -Reply Page 1 From: Legals Staff <legals@roanoke.Com> To: <BHOLTON@co.roanoke.va.us> Date: 5/9/02 4:35PM Subject: Ads for 5-28 Public Hearings -Reply Received -thanks Brenda!! Martha ~- Bren~,a3 Holton -Ads for 5-28 Public Hearings Page 1 From: Brenda Holton ' To: legals@roanoke.com Date: 5/9/02 3:05PM Subject: Ads for 5-28 Public Hearings Please publish the (3) attached legal notices on Tuesday, May 14, and Tuesday, May 21 2002, and direct the bills for publication as stated in the ads. As usual, will you please let me know that you have received these. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Tammi Wood Brenc;a Holton - BOS-RT(3).doc Page 1 LEGAL NOTICE ROANOKECOUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Hollins Hospitality, LLC to rezone two parcels of .797 acres and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street respectively, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Brenc+„a Holton - BOS-RT(3).doc Page 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Winter Properties Partnership, LLP to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Winter Properties Partnership, LLP 6971 Pine Needle Drive Boones Mill, VA 24065 (540) 989-4776 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 Brenda Holton - BOS-RT(3).doc Page 3 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, the petition Barrens Development Corporation to rezone 7,883 square feet from C-2 General Commercial District to R-3C Medium Density Multi-Family Residential District with conditions, for the construction of townhouses located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Barrens Development Corporation 4139 Brandon Avenue Roanoke, VA 24018 (540) 989-0873 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 3 Brenda I•iolton - BOS Ads Page 1 From: Tammi Wood To: Brenda Holton Date: 5/7/02 12:54PM Subject: BOS Ads Attached please find the BOS ads to be sent to the Roanoke Times by noon on Friday, May 10. 2002. Hollins Hospitality -Rescheduled Winter Properties -New Barrens Development -New Thanks. Tammi Tammi L. Wood Roanoke County Community Development Planning and Zoning Division (540) 772-2068 twood@co.roanoke.va.us Brenda 'riolton - BOS-RT(3).doc Page 1 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Hollins Hospitality, LLC to rezone two parcels of .797 acres and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street respectively, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Brenda Bolton - BOS-RT(3).doc Page 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Winter Properties Partnership, LLP to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Winter Properties Partnership, LLP 6971 Pine Needle Drive Boones Mill, VA 24065 (540) 989-4776 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Brenda -Holton - BOS-RT(3).doc Page 3 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, the petition Barrens Development Corporation to rezone 7,883 square feet from C-2 General Commercial District to R-3C Medium Density Multi-Family Residential District with conditions, for the construction of townhouses located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Barrens Development Corporation 4139 Brandon Avenue Roanoke, VA 24018 (540) 989-0873 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Brenda Holton - BOS -Legal Ads Page 1 From: Tammi Wood To: Brenda Holton Date: 4/23/02 9:05AM Subject: BOS -Legal Ads I,~tGi/1~.~-Is Here are the legal notices for the three ads. ~~t~~ `~~` The first one is for submission n May 10. - ollins i 5 ~ 2- Y ~ /71 t4~,.-~ The second and third ones are for submission t is Friday, April 26. - enry Private Stable & Fellowship ~ II y Community Church. --__ Thanks. Let me know if you need anything else. Tammi. Tammi L. Wood Roanoke County Community Development Planning and Zoning Division (540) 772-2068 twood@co.roanoke.va.us ~.~~~ n~~ Brenda Holton - BOS-RT - 3 App from April.doc Page 1 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Hollins Hospitality, LLC to rezone two parcels of .797 acres and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street respectively, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 10, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 2002 Tuesday, May 21, 2002 Direct the bill for publication to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 ~renda Holton - BOS-RT - 3 App from April.doc Page 2 ~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 14, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Ralph T. Henry to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 26, 2002 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 30, 2002 Tuesday, May 7, 2002 Direct the bill for publication to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 Brenda Holton - BOS-RT - 3 App from April.doc Page 3 ~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 14, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Fellowship Community Church to obtain a Special Use Permit to operate a religious assembly on 15.652 acres located on Red Lane Extension at interstate 81, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 26, 20 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 30, 2002 Tuesday, May 7, 2002 ~, Direct the bill for publication to: I Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 3 ~ Mary Allen -Legal Notice -Roanoke County c „oA~+- From: Mary Allen To: Legals Staff Subject: Legal Notice -Roanoke County Please publish the attached legal notice on Tuesday, January 8 and Tuesday, January 15. According to the information I received from the Planning staff, Mr. Finck will send payment prior to noon on Friday, January 4. If you don't receive payment or contact, please let me know and I'll ask our Planning staff to get in touch with him. _~,~ i ~ `~ ~, 3 5,4 ____ Page 1 1 i~ ~ - ,. LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, January 22, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Mr. Robert Finck to obtain a Special Use Permit for 2.24 acres for an accessory apartment located at 2929 Elderwood Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: January 4, 2002 Mary H. Allen, CMC Clerk to the Board Please publish in the Roanoke Times Tuesday, January 8, 2002 Tuesday, January 15, 2002 Direct the bill for publication to: This is a private citizen, payment will be sent (or contact made for payment) prior to noon on Friday, January 4, 2002. Mr. Robert Finck 11704 Carnation Ct. Fredericksburg, VA 22407 (540) 786-7319 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 PETITIONER: Hollins Hospitality, LLC CASE NUMBER: 4-3/2002 Planning Commission Hearing Date: April 2, 2002 Board of Supervisors Hearing Date: May 28, 2002 (Continued from April 23, 2002) A. REQUEST The petition of Hollins Hospitality, LLC to rezone two parcels of .797 acres and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street respectively, Hollins Magisterial District. B. CITIZEN COMMENTS Three adjoining residents spoke. They had general questions about the location of parking areas, exterior lights and access to the proposed site. One adjoining neighbor had a concern about their septic drain lines over into the proposed development site. C. SUMMARY OF COMMISSION DISCUSSION Mr. Murphy presented the staff report. G. Michael Pace, council for the applicant, presented an overview of the plan. The commissioners inquired about a modification to the concept plan, access from Carvin Street and proposed signage. Mr. Pace repeated that his clients are proffering substantial conformity to the concept plan. D. CONDITIONS Property be developed in substantial conformity with the Concept Plan dated March 15, 2002 subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the request with the conditions. Motion carried 5- 0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission ~, STAFF REPORT Petitioner: Hollins Hospitality, LLC Request: This is a petition to rezone two (2) parcels from Residential to Commercial, C-2, with conditions. One parcel, .797 acre, is zoned R-1 and the second 1.29 acre parcel is zoned R-2. The proposed use is a hotel operating as a Fairfield Inn (Marriott) Motor Lodge. Location: The parcels are located between the 8000 block of Plantation Road and the dead end of Carvin Street. Magisterial District: Hollins ProfferedlSuggested The petitioner is proffering that the Property be developed in substantial conformity Conditions: with the Concept Plan dated March 15, 2002 subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. EXECUTIVE SUMMARY: The petitioner is requesting to rezone two (2) parcels from residential to C-2, General Commercial, for the construction of a Fairfield Inn (Marriott) Motor Lodge. The Community Plan designation is Core and the proposed rezoning is consistent with that designation. 1. APPLICABLE REGULATIONS Site plan review will be required. A commercial entrance will be required as well as compliance with VDOT standards. 2. ANALYSIS OF EXISTING CONDITIONS Background -The petitioner currently owns the parcel that fronts on Plantation Road and is the contract purchaser of the parcel closer to Carvin Street. The properties are currently zoned R-1 and R-2 with a Core future land use designation. The .797-acre parcel fronting on Plantation Road has a house and garage. The 1.29-acre parcel on Carvin Street has an occupied one-story brick and frame duplex. The concept plan shows a portion of the residential property on Carvin Street to be subdivided and continue to house the duplex. The applicant has indicated that the intent is to rezone the entire parcel. The duplex will be relocated from the site and the "proposed property line" shown on the concept plan will not be in place. Topography/Vegetation -The lowest area of the parcels is at Plantation Road and the elevation increases towards Carvin Street. There is currently a thickly vegetated swale generally centered on the 1.29-acre parcel. Surrounding Neighborhood -The Plantation Road corridor is commercial in nature with a Hampton Inn immediately located to the south of the proposed site. There are convenience stores and fast food restaurants in the general area. The Carvin Street parcels close to this property are generally residential. 1 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The access is proposed from Plantation Road. The Fairfield Inn is sited on the parcel fronting on Carvin Street. There is parking shown on the parcel north of the Hampton Inn facility. VDOT has already commented that there will be no commercial access to Carvin Street. The applicant has provided a building elevation showing afour-story building with 75 rooms. Access/Traffic Circulation -Access is proposed from Plantation Road. Plantation Road is identified as an Urban Principal Arterial with an estimated traffic count of 12, 500 vehicles per day. The posted speed limit is 45 mph. VDOT has indicated that no access will be permitted from Carvin Street. VDOT has indicated that preliminary plans for the widening of I-81 show Plantation Road to be relocated further south of the current location. There is the potential for this entrance not to be located on the realigned Plantation Road in the future. Fire & Rescue/Utilities -Public water and sewer are available to the site. Fire and rescue services will continue as presently served. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN As a result of increased traffic and projected traffic increases along I-81 the Virginia Department of Transportation has proposed improving the interstate to increase capacity and to address safety concerns. The proposed improvements include the redesign of Exit 146 at Plantation Road. In October 2000 Roanoke County revised the Community Plan to include the Plantation Road and I-81 interchange. The revised Community Plan designation for the subject parcels is Core. The properties are also identified as Economic Opportunity Areas. The proposed hotel/motel use is strongly supported by the Community Plan. 5. STAFF CONCLUSIONS Staff recognized that the I-81 corridor and interchanges would have significant changes with the proposed expansion of the interstate. The Community Plan for the Plantation Road area, including the subject parcels, was amended in October 2000 to allow for high intensity commercial development. The future land use map designated this area as Core. The Core designation supports the rezoning for the proposed use. Staff recommends approving the rezoning request with the proffered condition. CASE NUMBER: #4-312002 PREPARED BY: J. Murphy HEARING DATES: PC: 4/212002 BOS: 4/23/2002 2 County of Roanoke Cotrununity Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Onl ~ y Date received: Received by: ~~ ' ~ 31 y l 0 2 S - 2eccP Application fee: ~ 9 ~ 4 3 °° PC/B~rA~date: 5 l `- ~ o Z `f45+I28i 4p = II l3 Placards issued: .>39S-date: Case Number ~ ' S ~Zf10 Z ALL APPLICANTS Check type of application filed (check all that apply) Q Rezoning ®Special Use O Variance Applicants name/address w/zip Phone: 9 g 9- 4 7 7 h Winter Properties Partnership, LLP 989-6643 FaxNo . Attn: Scott Winter Owners name/address w/zip Phone Same as Applicant Fax No. Property Location Magisterial District: Vinton 2205 Washington Avenue Vinton, VA Community Planning area: Core Commercial Tax Ma No.: 61 15 - 2 -10 61- lp5 - 2 -10 . ~. Existing Zoning: C - 2 Size of parcel(s): Acres: 5.72 (Total) Existing Land Use: Mini-Warehouses REZONING AND SPECIAL USE PERMIT APPLICANTS (R!S) Proposed Zoning: G' "" Proposed Land Use: ivt;•~~- c~ift.2E//vJSE6 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes C~} No O IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YesXO No O IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes O No O VARIANCE APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed I MS ARE MISSING OR INC MPLETE. S V /S V R/S V / Consultation / Application 8 1/2" x 11" concept plan M tes and bounds description X Apphcanon fee Proffers, if applicable ,% Justification I hereby certify that I am either the ter and sewer application owner of the pro ertty o t \ ergs ant or c Adjoining property owners ontract purchaser and am acting with the knowledge and consent of the owner. r APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE SOwnei•~s Signature [ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 ALL.. APPLICANTS Check type of application filed (check all that apply) „~ Rezoning ^ Special Use Applicants name/address w/zip Hollins Hospitality, LLC c/o G. Michael Pace, Jr., Esq. nerds°nameQa~dreds ~pz~oke, VA 24022-0013 See attached Schedule 1 Propem Location See attached Schedule 1 Tax Map No.: (A) 27.06-04-17 ~~_ ct.,~~rr~o n., l., Date received: r ~~S~~Z Received by: JM Tw Application fee: ~D y J oa PC/BZA date: 3IS~o2 RySt 9~~3QO) Placards issued: i)7,SJo2- PU 2II IOZ BOS date: 3I2~/o z Case Number t"~ - U ~j /Z D O 2 ^ Variance Phone: Work: Cell #: Fax No.: Phone #: Fax No. #: iYla~isterial District: 983-9469 Holli Community Planning area: Core Commercial Existing Zoning: ~ a~ o ~ D L/VV-VY- `- (A) 0.797 Ac. ~ Existine Land Use: (A) Residential (Low Density Size of parcel(s) Acres (R-ca)--i ?90 Ac (B) Multi-Family Residential ~ REZONING AND SPECIAL IISE' PER11%IIT APFLIGAIVTS (R/5) Proposed Zoning: C2 Conditional Proposed Land Use: Motel/Motor Lodge Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yesx',~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Tvpe? Yes ii] No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are condirions being proffered with this request? Yes ~ No ^ V~fRIA1~CE APPlIC,41VTS t Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCONIPLETE. R/S ~. R/S V R'S V Consultation 8 1/2" x 11" concept plan g Application fee x ~ Proffers, if a licable Application x Metes and bounds description PP x ( Justification x Water and sewer application x Adjoining property owners I hereby certify that I am either the owner of the property or the owne s agent or contract purchase: and m acting with the lrnowledge and consent of the owner. HOLLINS HOS TALITY, By : ~ t Owne ' Signature ,i` It ~ SCHEDULEI TO THE APPLICATION OF HOLLINS HOSPITALITY, LLC, FOR REZONING TO THE PLANNING COMMISSION AND BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Application is hereby made for rezoning of two (2) parcels of land located at the terminus of Carvin Street (Virginia Secondary Route 735) and along Plantation Road (Virginia Route 115) in the Hollins Magisterial District of Roanoke County, Virginia, pursuant to Section 30-54-2(A) of the Roanoke County Zoning Ordinance. A. APPLICANT Name: Hollins Hospitality, LLC Address: P.O. Box 201 Roanoke, Virginia 24002 Telephone No.: 344-5531 Contact: G. Michael Pace, Jr., Esquire Gentry Locke Rakes & Moore 800 SunTrust Plaza P.O. Box 40013 Roanoke Virginia 24022-0013 Telephone No.: 983-9312 Facsimile No.: 983-9469 E-mail address: mike_paceC~gentrylocke.com B. OWNERS Parcel A (0.797 Ac): (Tax Map No.: 27.06-04-17) Name: Hollins Hospitality, LLC Address: P.O. Box 201 Roanoke, Virginia 24002 Parcel B (1.290 Ac): (Tax Map No.: 27.06-04-01) Name: Martha Burkholder Murray and Douglas W. Murray and Nelson S. Burkholder, Jr. and Judith M. Burkholder Address: 7909 Carvin Street Roanoke, Virginia 24019 Telephone No.: Not available Interest in Property: Hollins Hospitality, LLC is the Contract Purchaser of Parcel B. { W:\transact\14875\1\00842055.DOC } C. LOCATION OF PROPERTY: Parcel A: 8008 Plantation Road, Roanoke County, Virginia Parcel B: 7929 Carvin Street, Roanoke County, Virginia D. ADJOINING OWNERS: (See attached list of adjoining land owners) E. LEGAL DESCRIPTION: (See Exhibit A attached) F. VOLUNTARY PROFFER: Hollins Hospitality, LLC hereby voluntarily proffers with this application the following condition: The Property will be developed in substantial conformity with the Concept Plan dated November 23, 2001, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. G. PROPOSED USE: Hollins Hospitality, LLC ("Hollins") is a Virginia limited liability company owned by J. J. Granger MacFarlane and Jay Patel and is in the business of developing, owning and operating motels and motor lodges in Virginia and elsewhere. Hollins currently owns a 0.797 acre parcel located at 8008 Plantation Road (Tax Map No. 27.06-04-17) referred to as Parcel A above. Hollins is the contract purchaser of an adjoining 1.290 acres parcel owned by Martha Burkholder Murray, et al. (Tax Map No. 27.06-04-01) referred to above as Parcel B. Parcel A is currently zoned R-l, Low Density Residential District, and Parcel B is zoned R-2, Medium Density Residential District. Parcels A and B are collectively referred to herein as the "Property". Hollins has filed this application to rezone the Property to C-2, General Commercial District (Conditional), as shown on the Site Development Plan dated November 23, 2001, prepared by R.D. Designs attached hereto (the "Concept Plan"). The purpose of this application is to permit the development of the Property as a 75 bed Fairfield Inn (Marriott) Motor Lodge. The granting of the requested rezoning is a condition precedent to the closing of the purchase of the Property. The Property has been selected for development by the applicant because of its proximity to Interstate 81 and Route 11. Hollins intends to develop the Property in substantial conformity with the Concept Plan, subject to any modifications required during site plan review or agreed to by Roanoke County. The development of the Property for the { W:\transact\ 14875\I\00842055.DOC } proposed use will make the Property cdmpatii5le with the existing uses in the surrounding area and the general commercial development pattern along Plantation Road. Nearby properties are currently being put to a variety of mixed commercial uses, including a Hampton Inn, a Country Inn, afamily-style restaurant, a Shell gasoline station and convenience store, an Exxon gasoline and convenience store, a McDonald's restaurant, commercial offices and industrial facilities, as well as a few single and multi- family residential dwellings. This area is clearly in transition, and given the general pattern of development along this part of Plantation Road, there is no reasonable expectation that the area will continue to be used for residential purposes. Importantly, plans are under way to realign the I-81 connector with Friendship Lane, further confirming the commercial nature of the area. Hollins intends to raise the existing residential dwelling and garage on Parcel A and construct the Fairfield Inn on Parcel B, with sufficient parking available on both parcels as shown on the Concept Plan. Access to Parcel B will be along the existing asphalt drive along the eastern boundary of Parcel A, with road improvements as necessary to satisfy Roanoke County, VDOT and Marriott requirements. The Roanoke County Community Plan (the "Community Plan") designates this area for land use as Core Commercial. The Core designation delineates commercial and retail areas where suburban centers of high intensity urban development are present or expected. The proposed use is consistent with the permissible land use types, principles and Policies contained in the Community Plan for Core commercial development. Hollins believes that a Fairfield Inn on the Property will provide a substantial benefit to the County and the public. Such use is consistent with and is a less intensive commercial use than others permitted in the C-2 zoning classification. In addition, plans for the development of the Property include substantial landscaping and buffering that meets or exceeds the County's requirements in order to minimize or eliminate any adverse impact the proposed use may have on the adjoining properties. The proposed use also meets all setback and other requirements of Sections 30-54-3 of the Zoning Code, so no variances are required. The Property is currently served by public water and sewer. There will be no adverse impact on public services and facilities, including roads, schools, parks and other recreational facilities, or fire and rescue services. Plantation Road is a heavily traveled roadway linking Williamson Road (Route 11) and I-81, and the proposed use will not increase the demand on this road, or other County services or facilities. Because (a) the area in which the Property is located is already heavily developed with a variety of commercial uses similar to the proposed use, with no reasonable expectation that the area remain residential in nature, the proposed use will not cause an adverse change in the surrounding area, (b) the proposed use is consistent with the Community Plan and the general purposes of Section 30-54-1, et. seq. of the Zoning Code, and (c) the development as shown on the Concept Plan would be an appropriate and attractive { W:\transact\14875\1\00842055.DOC } improvement to the Property, the existing R-1 and R-2 zoning designations for the Property is unreasonable. These factors clearly support the reasonableness of a C-2 zoning designation for the use of the Property as proposed. In view of the foregoing, we ask that (a) the Planning Commission recommend approval of the proposed rezoning, and (b) the Board of Supervisors approve the application in order to permit the development of the Property as a Fairfield Inn. Thank you for your consideration. { W:\transact\14875\1\00842055.DOC} STATE OF VIRGINIA COUNTY OF ROANOKE BEFORE THE BOARD OF SUPERVISORS: IN RE: REZONING APPLICATION OF HOLLINS HOSPITALITY, LLC PROFFER OF CONDITIONS: TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD OF SUPERVISORS FOR THE COUNTY OF ROANOKE, VIIZGINIA Being in accordance with Sec. 15.1-491.1 of the Code of Virginia, 1950, as amended, the Petitioner, Hollins Hospitality, LLC, hereby voluntarily proffers to the County of Roanoke, Virginia, the following condition to the above-referenced rezoning: The Property which is the subject of the rezoning will be developed in substantial conformity with the Site Development Plan dated November 23, 2001, prepared by R.D. Designs, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. Signed and agreed to by: HOLLINS HOSPITALITY, LLC January 24, 2002 { W:\transac[\14875\I\00841814.DOC } ROANOKE COUNTY Applicants Name: Hollins Hospitality, LLC ' DEPARTMENT OF Existing Zoning: (A) R-1 and (B) R-2 COMMUNITY DEVELOPMENT Proposed Zoning C2 Conditional Tax Map No. (A) 27.06-4- > (B) 27.06-4-17~ STATE OF VIRGINIA COUNTY OF ROANOKE BEFORE THE BOARD OF SUPERVISORS: IN RE: REZONING APPLICATION OF HOLLINS HOSPITALITY, LLC PROFFER OF CONDITIONS: TO THE HONORABLE CHAIRMAN AND MEMBERS OF THE BOARD OF SUPERVISORS FOR THE COUNTY OF ROANOKE, VIRGINIA Being in accordance with Sec. 15.1-491.1 of the Code of Virginia, 1950, as amended, the Petitioner, Hollins Hospitality, LLC, hereby voluntarily proffers to the County of Roanoke, Virginia, the following condition to the above-referenced rezoning: The Property which is the subject of the rezoning will be developed in substantial conformity with the Site/Landscape Plan dated November 23, 2001, revised March 15, 2002, prepared by R.D. Designs, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. Signed and agreed to by: HOLLINS HOSPITALITY, LLC January 24, 2002 By: LANDOWNER Date: 3~- ~ S- 0 2 Douglas .Murray { W:\transact\ 14875\i\00841814.DOC } F,XHTRTT A LEGAL DES~RIP~'ION FOR APPLICATION OF HOLLINS HOSPITALITY, LLC REZONING PARCEL A (0.797 Ac., Tax Map No. 27.06-04-17) Beginning at a point marked by a pin set on the west side of Plantation Road, said point being the northeast corner of property belonging to P.D. Lodging Associates L.L.C.; thence S 58° 10' 12" W 167.14 feet to a point marked by a nail; thence S 57° 07' 22" W 48.32 feet to a point marked by a pin; thence N 32° 33' 14" W 200.35 feet to a point marked by an iron pipe; thence N 80° 14' 46" E 256.40 feet to a point marked by a pin; thence S 21 ° 03' 10" E 104.94 feet to the point of Beginning, as shown on the plat of survey dated December 23, 1999 entitled, "Boundary Survey for HOLLINS HOSPITALITY, LLC of 0.797 Acre Tract Situate on Plantation Road VA. Sec. Rte. #115 Hollins Magisterial District Roanoke County, Virginia", prepared by T. P. Parker & Son, Salem, Virginia, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in Plat Book 22, page 170. PARCEL B (1.290 Ac., Tax Map No. 27.06-04-O1) Beginning at a point marked by an old pin located on the east side of Carvin Street, 807.26 feet north of Walrond Drive; thence N 19° 00' W 159.35 feet to a point marked by an old pin located on the boundary of the property of Florence Marie Peters; thence N 58° 47' E 30.70 feet to a point marked by a pin; thence S 19° 00' E 35.00 feet to a point marked by a pin; thence N 71° 00' E 35.00 feet to a point marked by a pin; thence N 19° 00' W 42.58 feet to a point marked by a pin; thence 58° 47' E 240.44 feet to a point marked by an old pin; thence S 19° 00' E 224.30 feet to a point marked by an old pin; thence S 71° 00' W 300.00 feet to the point of Beginning, being Lot 16 Section 1 as shown on the plat of survey dated September 9, 1987 entitled, "Survey for NELSON S. BURKHOLDER, JR. & MARTHA B. MURRAY of the Major Portion of Lot 16, Sec. 1, Walrond Court, PB 2 PG 178", prepared by T. P. Parker & Son, Salem, Virginia. { W:\transact\ 14875\ 1 \00841934.DOC } EXHIBIT A LEGAL DESCRIPTION FOR APPLICATION OF HOLLINS HOSPITALITY, LLC REZONING PARCEL A (0.797 Ac., Tax Map No. 27.06-04-17) Beginning at a point marked by a pin set on the west side of Plantation Road, said point being the northeast corner of property belonging to P.D. Lodging Associates L.L.C.; thence S 58° 10' 12" W 167.14 feet to a point marked by a nail; thence S 57° 07' 22" W 48.32 feet to a point marked by a pin; thence N 32° 33' 14" W 200.35 feet to a point marked by an iron pipe; thence N 80° 14' 46" E 256.40 feet to a point marked by a pin; thence S 21° 03' 10" E 104.94 feet to the point of Beginning, as shown on the plat of survey dated December 23, 1999 entitled, "Boundary Survey for HOLLINS HOSPITALITY, LLC of 0.797 Acre Tract Situate on Plantation Road VA. Sec. Rte. #115 Hollins Magisterial District Roanoke County, Virginia", prepared by T. P. Parker & Son, Salem, Virginia, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in Plat Book 22, page 170. PARCEL B (1.290 Ac.. Tax Man No. 27.06-04-01 Beginning at a point marked by an old pin located on the east side of Carvin Street, 807.26 feet north of Walrond Drive; thence N 19° 00' W 159.35 feet to a point marked by an old pin located on the boundary of the property of Florence Marie Peters; thence N 58° 47' E 30.70 feet to a point marked by a pin; thence S 19° 00' E 35.00 feet to a point marked by a pin; thence N 71° 00' E 35.00 feet to a point marked by a pin; thence N 19° 00' W 42.58 feet to a point marked by a pin; thence 58° 47' E 240.44 feet to a point marked by an old pin; thence S 19° 00' E 224.30 feet to a point marked by an old pin; thence S 71° 00' W 300.00 feet to the point of Beginning, being Lot 16 Section 1 as shown on the plat of survey dated September 9, 1987 entitled, "Survey for NELSON S. BURKHOLDER, JR. & MARTHA B. HURRAY of the Major Portion of Lot 16, Sec. 1, Walrond Court, PB 2 PG 178", prepared by T. P. Parker & Son, Salem, Virginia. { W:\transact\14875\(\00841934.DOC} w i ~ AT A REGULAR MEETING OF THE BOARD OF,SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF TWO PARCELS OF REAL ESTATE CONSISTING OF A .797- ACRE TRACT AND 1.290 ACRE TRACT LOCATED AT 8008 PLANTATION ROAD AND 7929 CARVIN STREET, RESPECTIVELY, (TAX MAP NOS. 27.06-4-17 AND 27.06-4-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 AND R-2 TO THE ZONING CLASSIFICATION OF C-2 GENERAL COMMERCIAL DISTRICT WITH CONDITIONS UPON THE APPLICATION OF HOLLINS HOSPITALITY, LLC WHEREAS, the first reading of this ordinance was held on March 26, 2002, and the second reading and public hearing were held Apri123, 2002 and postponed to May 28, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on Apri12, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a two certain tracts of real estate containing .797 acres and 1.290 acres, as described herein, and located at 8008 Plantation Road and 7929 Carvin Street, respectively (Tax Map Numbers 27.06-4-17 and 27.06-4-1) in the Hollins Magisterial District, are hereby changed from the zoning classification of R-1, Low Density Residential District, and R-2, Medium Density Residential District to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Hollins Hospitality, LLC. That the owners of the property have voluntarily proffered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Property will be developed in substantial conformity with the Site/Landscape Plan dated November 23, 2001, revised March 15, 2002, prepared by R. D. Designs, subject to any modifications required during site plan review or agreed to by Roanoke U: \ WPDOCS\AGENDA\ZONING\hollins.hospitality.rzn. frm County, including requirements xelated-xo buffering and screening the proposed use from adjoining properties. 4. That said real estate is more fully described as follows: 7 97 acre tract -Tax Map No. 27.06-4-17 BEGINNING at a point marked by a pin set on the west side of Plantation Road, said point being the northeast corner of property belonging to P. D. Lodging Associates LLC; thence S. 58 deg. 10' 12" W.167.14 feet to a point marked by a nail; thence S. 57 deg. 07' 22: W. 48.32 feet to a point marked by a pin; thence N. 32 deg. 33' 14" W. 200.35 feet to a point marked by an iron pipe; thence N. 80 deg. 14' 46" E. 256.40 feet to a point marked by a pin; thence S. 21 deg. 03' 10" E. 104.94 feet to the Point of Beginning, as shown on the plat of survey dated 12/23/99 entitled "Boundary survey for Hollins Hospitality, LLC of 0.797 acre tract situate on Plantation Road VA. Sec. Rte. # 115 Hollins Magisterial District Roanoke County, Virginia, preparedby T. P. Parker & Son, Salem, VA, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 22, page 170. 1 290 acre tract -Tax Map No. 27.06-4-1 BEGINNING at a point marked by an old pin located on the east side of Carvin Street, 807.26 feet north of Walrond Drive; thence N. 19 deg. 00' W. 159.35 feet to a point marked by an old pin located on the boundary of the property of Florence Marie Peters; thence N. 58 deg. 47' E. 20.70 feet to a point marked by a pin; thence S. 19 deg. 00' E 35.00 feet to a point marked by a pin; thence N. 19 deg. 00' W. 42.58 feet to a point marked by a pin; thence 58 deg. 47' E. 240.44 feet to a point marked by an old pin; thence S. 19 deg. 00' E. 224.30 feet to a point marked by an old pin; thence S. 71 deg. 00' W. 300.00 feet to the Point of Beginning, being Lot 16, Section 1, as shown on the plat of survey dated 9/9/87 entitled "Survey for Nelson S. Burkholder, Jr. and Martha B. Murray of the major portion of Lot 16, Sec. 1, Walrond Court, PB 2, page 178," preparedby T. P. Parker & Son, Salem, VA. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\hollins.hospitality.rzn.frm 2 May 9, 2002 S~ Mr. Hodge talked with Tom McKeon, Roanoke Higher Education Center, and he cannot come to Board meeting for presentation until May 28 at 4:30 p.m. Mr. Hodge will also call Ted Edlich about Dumas Center for Artistic Development and ask them to also come May 28 at 4:30 p.m. These two were listed as Work Session on the May 14 agenda. Mr. Hodge said to still put them under work session but change title and put them as (a) and (b) Suggested titles: Meeting with representatives from the following organizations to be advised of their long- range plans. (a) Roanoke Higher Education Center (b) Dumas Center for Artistic Development ECH dictated: During the last budget work session, these two items were discussed and the Board agreed to have representatives brief us on their long-range plans.. This is being done. Please understand that we are not trying to factor this in the budget for the next fiscal year. Ask Joe Sgroi on the Higher Education Center how we use the Higher Education Center for most of our MDP classes. Center also for work force development in the valley for economic development. Need to get across to Board that this would be beneficial to County because of economic Dev and training classes. Also something like listed in the letter High Education funding was reduced or eliminated by the State and is worthy of some consideration by the board. The Dumas Center are trying to develop long-range plans and are speaking to all the governments in the Valley and we are asking them to speak to us as well. Presentation to the Roanoke County Board of Supervisors May 28, 2002 Enclosed for your consideration is a report of the Roanoke Higher Education Authority on the development of the Roanoke Higher Education Center. As the report indicates the Center had a very successful inaugural year, and that was due, in large measure, to the cooperative efforts of the L6 member institutions and agencies that provide an extremely rich mix of education and training opportunities. As you know, capital funding for the development of the Center came from the General Assembly, the City of Roanoke and our private partner First Union National Bank. 60% of our annual operating budget comes from rent paid by the member institutions, the other 40% from the General Assembly. To sustain the Center's initial success, and to enable the Center to reach its full potential, operational funding beyond what is currently provided by the Virginia General Assembly will be crucial. Members of the Senate Finance and House Appropriations Committees have encouraged us to seek funding from the local governments in our primary service area to complement state funding. Your support of the Center's financial needs in the years ahead will make a significant impact on the availability of training and educational opportunity and the success of economic development in the Greater Roanoke Region. We are seeking a total of $300,000 from Botetourt County, Roanoke City, Roanoke County, and the City of Salem. As indicated on the enclosed enrollment chart, each of these jurisdictions has more than 100 students participating in programs at the Roanoke Higher Education Center. We ask that each jurisdiction provide the Center with funding on the basis of its total population as a percentage of the total of the four populations. The enclosed chart presents our proposal graphically. Thank you for your consideration. We would be pleased to answer any questions you may have about the Center or to provide you with any additional information that you would find useful. ~• ~I/C~ Thomas L. McKeon, Ed.D. Executive Director Enclosures ~' 108 N. JEFFERSON STREET • ROANOKE, VIRGINIA 24016 • P: 540.767.6000 • F: 540.767.6020 • www.education.edu :: Roanoke Higher Education Authority Apri12002 Roanoke Higher Education Center Supporting Economic Development in the Greater Roanoke Region The development and operation of the Roanoke Higher Education Center represents a partnership between the Roanoke Higher Education Authority, the Commonwealth of Virginia, local government and the Center's member organizations to provide expanded access to workforce and technology training and higher education to the residents of the Greater Roanoke Region. The Roanoke Higher Education Center opened its doors on August 17, 2000 with the 16 member organizations and institutions occupying office and classroom space in the facility. In May 2001 the Western Virginia Workforce Development Board leased an office at the Center for its executive director. Enrollment summary Fall 2000 totaled 2579 Spring 2001 totaled 2167 Summer 2001 totaled 1389 Fa112001 totaled 2584 Spring 2002 totaled 2408 _r Program Summary 140 total programs, 34 Bachelor's Degrees, 29 Master's Degrees, 21 Associate's Degrees, 31 Certificates, 25 other learning opportunities. ~~ ~°:-I ~'~~ Total Certificates and Degrees Awarded in 2001 ; <~:,,0 ~" k' ~ ~ }: ~- GED 102 Certificates 179 uXXK~r` ~' fit" Bachelors Degrees 37 ~'~`~~ ~`~' ~ ?' ~ } Masters Degrees 34 l , , ~~, e ~~, >t-. , Conferences and Meetings ~ ~ f ~ ~ ~`~~'" ~' ` ~ ' -' ~ ` ~ '" The Roanoke Higher Education Center also makes its classrooms available to community businesses and organizations, and to its members for meetings and conferences. Meetings and conferences since August 15, 2000 included: 69 businesses and organizations sponsored 227 events for a total of 12,206 . ,~, participants generating $53,000 in revenue for the Center. i_ ~ ,~ } ; ~~d r~~`~a~~s~~ ~-;~,.~.~ .- M ~ ~> i ~C~ ~~,, ~~~s ,~~: ! NCN- U.~la{_ ~~~(1i~7er~r(~.0 "~ calf - {~~i~r,;# Participation by Local Governments The City of Roanoke played a major role in the development of the Roanoke Higher Education Center contributing $2.5 million to the construction of the Center and another $8.5 million in parking and sidewalk improvements around the Center. The Virginia General Assembly has encouraged the Center to seek operational funding from the local governments that comprise the Center's primary service area, to complement state funds appropriated for ongoing operations. Use of Requested Funds Funds requested from local governments will be applied to reaching the goals presented on the following page. Roanoke Higher Education Authority Educational Goals and Financial Expectations for the 2002 - 2004 Biennium 1. The primary goal of the Roanoke Higher Education Center is to continue to provide to the 16 member organizations and institutions a facility and support services of the highest quality that contribute to the expansion of opportunities for workforce training and higher education, and for further economic development in the Greater Roanoke Region. 2. A key to the continued success of the Center will be its ability to communicate effectively with its external constituents to promote the use of the Center and to raise funds from additional external sources. The Center's role in fostering economic development and expanding educational opportunity will require awell-executed communications and fund development plan. While this function will remain central to the activities of the Executive Director, a communications director will be required to help with the development of communications and development strategies and the implementation of related plans. A top priority for the Center at the beginning of the next biennium will be the hiring of a communications/development director to keep the business community and individuals apprised of the opportunities available at the Center, and to develop sources of outside funding. 3. Counseling and advising prospective students to assist them in determining the best available program and providing information to the member institutions to identify the need for new programs is another high priority for the Center. A counselor/advisor position will be added to the Center staff at the beginning of the next biennium to provide this essential student service. 4. Needs assessment and program development will continue to occupy much of the time and effort of the Executive Director. Particular attention in the next biennium will be paid to the development of programs in the biomedical and biotechnology areas as well as information technology. 5. Expansion of the library and related academic support services will be important goals for the Center. The Center's library is well positioned with membership in the Virtual Library of Virginia and accompanying high-speed Internet access to provide for a wide array of instructional support needs. The library will also serve an important outreach function to the community with plans being developed to provide a business resource center and anon-profit resource center. Other academic support provided by the library will include writing and study skills support to students, instruction in the use of the library, the use of the World Wide Web in research, and other academic support services as may be needed. 6. Maintenance of the facility and its technology infrastructure will be critical elements of the Center's future success. Appropriate maintenance reserves and technology upgrade reserves are included in the budget for both years of the biennium. 2 Roanoke Higher Education Authority Lac, , v _ ~~, ~, Budget Originally Proposed for the 2002 - 2004 Biennium 2002 - 2003 Budget 2003 - 2004 Budget __ - - !Revenues 'Revenues _ _ __ __ ,'~,, ~ t~-1c~~'~'~~~ Member Leases _(r0°l~ ~f ~s~~~~dr~ 899,367 'Commercial Leases r 14,520 ___ _ __ 'Soft Drink Contract 11,520' __ Classroom Day rentals 66,000 __ .:Phones 26,000 Computer Classes 3,120; Corp Memberships 25,000' State Appropriation 900,000 Local Gov't Approp. 300,000 Total _ _ 2,245,527 __ Expenses __ 'Personal Services __ 903,214. ___ Administrative 297,363 Building Ops 808,260 Technology 193,690 Library _ 43,000 Total. 2,245,527 ..Member Leases 924,549 Commercial Leases 14,926 Soft Drink Contract ~ __ __ 11,520 ',Classroom Day rentals ' __ 69,000 Phones __ 26,000' Computer Classes 4,000 Corp Memberships __ _ 25,0001 .State Appropriation 977,000 :Local Gov't Approp. 300,000 __ Total 2,351,995 'Expenses 'Personal Services __ _ _. 939,343 _ _ _ _. Administrative 306,284 __ Building Ops 834,078 Technology .. . 228,000; .Library _ 44,290 Total....... 2,351,995 State Appropriation for the 2000-2002 Biennium $1,325,000; $662,500 in each year. State Appropriation requested for the 2002-2004 Biennium $1,877,000, required an increase of $237,500 in year one and $314,500 in year two. The General Assembly continued funding for the Roanoke Higher Education Center at its base rate of $662,500 per year. This funding was subject to further budget cuts of 7% in 2002-03 and 8% in 2003-04. This action reduced the state appropriation to $616,125 for 2002-03 and to $609,500 for 2003-04. 3 Roanoke Higher Education Authority Revised Budget for the 2002 - 2p04 Biennium 2002 - 2003 Budget "~ Revenues ~ Member Leases ~ _ __ --- 815,000 - - u Commercial Leases 14,520. Soft Drink Contract 10,OOQ Classroom Day rentals 55,000: 'Phones/IT Services - 40,000. 'RHEC Library 2,525 ~ oio v ,State Appropriation __ __. 616,125'.... Local Gov't Approp 300,000_. __. 'Total 1,853,170 __ _ - ~ _ __ Expenses 'Personal Services 889,782 __ Administrative __ 297,363 _ __ Building Ops 532,200 Technology .... 110,000. :...Library 23,825. 2003 - 2004 Budget Revenues .._ _- _ _ ; Member Leases 8.30,000', Commercial Leases r 14,9261 Soft Drink Contract 11,520' Classroom Day rentals ~ 75,000; 'Phones/IT Services 45,000! RHEC Library 5,000' State Appropriation . 609,500!, _- Local Gov't Approp _ 300,000',, Total _ _ __ 1,890,9461, __; Expenses ', Personal Services __ 912,0001 Administrative __ _ _ 303, 300' _ ; - .Building Ops 540,0001, .Technology .. 111, 646 Library 24,000' Total 1,853,170 Total 1,890,946 _____ The 7% and 8% reductions in state funding for the biennium and recalculation of rent revenue based on a low CPI caused the Center to rework its budget. The revised budget will enable the Center to remain open and operational, but it will preclude achievement of most of the goals mentioned above without the allocation of funds from local governments in the Center's service region. 4 Roanoke Higher Education Authority Roanoke Higher Education Center Participating Institutions and Agencies Averett University Mary Baldwin College Bluefield College Old Dominion University Blue Ridge Technical Academy (Charter Radford University School) College of Health Sciences Ferrum College Sa' Dist. Employment and Training Consortium Hampton University Hollins University Roanoke College TAP -- This Valley Works University of Virginia Virginia Tech Virginia Western Community College Western Virginia Workforce Development Board FOR MORE INFORMATION CONTACT: Dr. Thomas L. McKeon, Executive Director Roanoke Higher Education Authority, 108 North Jefferson Street, Suite 208, Roanoke, VA 24016 Telephone: 540-767-6007 Email: Tom.McKeon(a~education.edu Fax: 540-767-6020 Website: www.education.edu 5 ~ ° o o ° o ° ~ ~ ° o ~ ~ ~ ~ ~ ~ O N M ~ ~ O ~ C~ O ~ oho [~ ~ O ~ ~ • ~ ~ ~ ~ ~ bg bg b~} {f} bg MCf}- . ~ ~ ~ ~ ~ U w ~ ~ w ° W • ° ~ ~ ~ ~ aA ~ N o ~ ~ o w ~ ~ ~ N ~ dam- °. .x '~ ~ ~ ~ ~ 0.' ~ 0 °o ~-' o w ~ ~ ~ ~ a . ~ \O '--i 00 l~ M ~ ~ ~ ~ ~ O ~ ~ d' M ~ M O~ 00 N N a U ~ o >' ~ ~ o ,~ >, U U U ~ U ~ 0 0 o o U ~, ° ' ~ ~ ~ ~ ~ ~ ~ ~ `°' P ~,. .,,: ~. -~~_ __, =. ._.~ ~. u .~ Roanoke Higher Education Center Primary Service Region Enrollment by Locality County/City Spring 2001 Summer 2001 Fall 2001 Spring 2002 Botetourt County ~ Roanoke City 107 1,224 44 __.~_. __715 108 ,.~,_^ 1,174 96 __~.V.~ 1,263 ~ Roanoke County Salem City ~~ _ ~ 325 __.._.__.___.._~ 110 151 _____________ 80 _ 497 .«.._____~__ 122 338 89 Tota! 1,766 990 1,901 1,786 All ether Localities 401 399 683 622 Total 2,167 1,389 2,584 2,408 J ~~I~ l,~?~'i'~ ~ I.,.) ~t f~`~~~:...~ ~l..s J~1?l~al'~ ~9jj f~..~ ~ )F rt ,J. f'~~fe~f't ~ 4~~~4~~' .'~/~..,t ~5,.. _ h ,~ `~ 4 s ~gy 0 r1~~d ~.l ~ .. °, 4 F~ i ~ i k - col ~ ~"c'~ ~$ . _ P F ~ 1~-- I ~~~ ~~~A.71.. ~~ 14!.... E 3 h P ~ i lYll #.~.-1..~ ~ I I II l!\~~1~ ~JII?i..~ S .'k y,.,. Bachelor's Degrees Arts Music Art 140 Educational Opportunities at the Roanoke Higher Education Center 108 N. Jefferson Street, Suite 208 Roanoke, Virginia 24016 540-767-6021 www.education.edu Business Business Administration Business Managcmcnt Contracts Management Human Resource Managcmcnt Organisational Managcmcnt & Dc~ clopmcnt Marketing Communications Paralegal Studies Systems Organisation & Management Education Teacher Licensurc Health & Human Services Athletic Training Biomedical Sciences Health Organisation Managcmcnt Criminal Justice Emergence Medical Systems Management Fire Administration Hcalih Carc Administration Nursing Occupational Thcrap~ Phi sician Assistant Radiologic Sciences Respirators Therapy Humanities Religion Philosoph~~/Religion Social Sciences Psi cholog} Sociolog} Hilton Political Science International Relations Other General Studies Religious Studies Communications Computer Information S~stcros MBC MBC AC. MBC HU-CCE H U-CCE HU-CCE BC MBC HU-CCE HU-CCE MBC CHS CHS CHS BC HU-CCE HU-CCE MBC CHS CHS CHS CHS CHS MBC MBC MBC MBC MBC MBC MBC HU-CCE HU-CCE MBC MBC Master's Degrees Arts & Science Political Science ROANOKE HIGHER EDUCATIC>N CENTER Business Business Administration Corporate & Professional Communication Children's Literature Computer Technologies Information Technolog} Instructional Technolog} Education Educational Leadcrshlp Counselor Education Instruction Reading Special Education Master of Arts in Teaching (M.A.T.) Education (Health Promotion Option) Teaching (K-12) Administration & Supers ision Engineering Chemical Cis it Cis it Infrastructure Cis it & Em ironmcntal Computer S~ stems Electrical Electrical & Computers Engineering Administration Material Science Mechanical & Aerospace S~stcros Health & Human Services Criminal Justice Liberal Studies (Concentrations in Computer Studies, Humanities. Interdisciplinan Studies. Social Sciences) Screenwriting & Film Studies VT RU. VT, AC RU HU VT VT RU. VT RU. VT UVA RU. UVA RU MBC VT HU UVA UVA UVA VT VT VT UVA VT VT UVA UVA UVA_ VT RU HU HU v \~ m u Center For Artistic Development ` `~ Dumas Center For Artistic Development Projected Construction Costs and Operating Endowment Summary Contractor Costs Construction Costs Bonding Fee Total Contractor's Costs Predevelopment Expenses Environmental Study Structural Study Appraisal Fee Survey Total Predevelopment Expenses Owner Costs Architectural/Engineering Fees Construction Loan Origination Fee Construction Interest Taxes During Construction Insurance During Construction Tax Credit Certification Fee Legal Fees/Title Total Owner Costs Developer's Fees Development Consultant Fee Capital Campaign Costs Endowment Fund Return-- Contingency, Miscellaneous Fees Total Developer's Fees ~ ~C %~"'" ~ , ~~ "!/ I Total Construction Project Costs Additional Operating Endowment Requirement Total Project Costs Including Operating Endowment y~li#rrvc°.~_v_~ Sale of State Rehabilitation Tax Credit City of oano e Derelict Structures Fund Deferred Developer's Fee --Capital Campaign ~~ Foundation Grants Private Grants Total Sources of Project Funding $ 2,697,599 $ 14,000 $ 2,711,599 $ 5,000 $ 2,000 $ 5,000 $ 4,000 $ 16,000 $ 272,308 $ 10,000 $ 124, 800 $ 12, 000 $ 15, 000 $ 5, 000 $ 35, 000 $ 474,108 $ 150, 000 $ 75,000 $ 384,205 $ 31,136 $ 640,341 $ 3,842,048 $ 256,136 4.098.184 $ 1, 077,446 $ 500,000 $ 100,000 $ 384,205 $ 1,356,136 $ 500,000 $ 180, 397 4.09184 / ~V• Dumas Center For Artistic Development Facility Annual Operating Budget Summary Annual Expenses Insurance, Taxes, Utilities & Maintenance $ 34,155 Facility Manager $ 32,000 Replacement Reserve $ 5,000 Total Annual Expenses $ 71.155 Annual Revenue Endowment Income ($640,341 @ 5% interest) $ 32,017 Leases $ 39,138 Total Annual Revenue 71.155 Endowment Fund includes Deferred Developer's Fees of $384, 205 And Additional Operating Endowment Requirement of $256,136 Brief Project Timeline Task Projected Dates Finalize Capital Campaign Feasibility Analysis 5/30/02 Prepare for Capital Campaign 6/1/02 to 11/1/02 Launch and Complete Capital Campaign 11/1/02 to 8/1/03 Local Foundation Grants 11/1/02 to 8/1/03 National Foundation Grants 1/1/02 to 8/1/03 Tax Credit Application 9/30/02 Secure Tax Credit Broker 1/30/03 Edge Loan Application To Cover Timed Gifts 9/30/02 Form LLC Corporation For Tax Credit Purposes 9/30/02 Ground Breaking 9/30/03 Financing Requirement for Timed Gifts $1,600,000 Worst Case Scenario, Year 1 - $1,600,000, 6.00% $ 96,000 Year 2 - $1,066,666, 6.25% $ 66,666 Year 3 - $533,333, 6.50% $ 34,666 Total Financing Requirement $ 197.332 $850,000 Best Case Scenario, Federal Home Loan Bank, Edge Loan, $750,000, 0% Interest Year 1 - $850,000, 6.00% $ 51,000 Year 2 - $566,666, 6.25% $ 35,417 Year 3 - $283,333, 6.50% $ 18,417 Total Financing Requirement $ 104.834 v `~ um~s Center For Artistic Development The Spirit of the Past Reaching for the Future "This building must always be symbolic of a place for people from all walks of life to gather for the enrichment of one's self, and the touching of another." -- Darthula Lash, in memory of herfather, Mack D. BarloTV, Total Action Against Poverty (TAP) is a community enterprise 1VIiSSiUri & organization whose mission is to encourage self-reliance and self- Histoiy Of determination by strengthening and empowering individuals, families and TAP communities. Since its inception in 1965, TAP has been creating solutions to address the underlying causes of poverty. TAP enjoys a distinguished career in innovative programming, renovating the Harrison School, the first black high school in Southwest Virginia, rehabilitating an inner-city shopping center and developing five celebrated projects that have been replicated throughout Virginia: The Virginia Water Project, Virginia CARES (Community Action Reentry System), Project Discovery, CHIP (Comprehensive Health Investment Project), and ACCESS (Alliance of Commonwealth Connections for Education and Self-Sufficiency). TAP also runs an array of programs that help lower-income individuals and families, including Head Start, the Centex for Employment Training, the Fatherhood Initiative, a microenterprise development program, domestic violence services, a transitional living center for homeless families and many others. TAP helps people throughout the Roanoke Valley, Alleghany Highlands and Lexington/Rockbridge County. The Hotel Dumas holds a cherished place in the history of the City of History Of Roanoke's African American community. Located on Henry St. in what is The Dumas known as Roanoke's Gainsboro neighborhood, the Hotel Dumas was built in 1917. The hotel's location in the heart of "The Yard", as Henry St. was known, made it the center of the vibrant cultural life of the city's African American community, which flowered during the first half of the 20th Century. Numerous businesses and restaurants lined the streets of Gainsboro alongside entertainment venues such as the Club Morocco, Lynnhaven Smoke Shop, the Ebony Club, the Horseshoe Club, and the Hotel Dumas. The Dumas Center for Artistic Development Page 1 new public housing developments and fast, unwalkable new freeways, carving the old Gainsboro into disaffected fragments. In 1975, the Hotel Dumas closed. Resurrecting the Dumas In the late eighties, under the leadership of Mayor Noel Taylor, plans Hotel were made for a Henry Street Revival. The plan was to convert the three- block area into a dining and entertainment district celebrating Roanoke's ethnic diversity. In the early 1990s, TAP acquired the Dumas Hotel, narrowly saving it from demolition. To begin the renovation of the Dumas Hotel, TAP obtained a $600,000 grant, $200,000 from Roanoke City, and used $120,000 of its own funds. The first floor was renovated into a modest music hall accommodating 75 guests. TAP built an expansive new kitchen for its Head Start program and constructed a recording studio, and secured much of the equipment necessary for sound recordings. Since the first phase of renovation in 1991, the Dumas auditorium has hosted a variety of venues, including jazz concerts, the musical: "Henry Street," public hearings, wedding receptions, neighborhood meetings, and even the funeral services for the late Mrs. Barlow, the previous owner of the Dumas Hotel. The renovated space has been a great asset to the community, local neighborhood groups, civic organizations, individual artists, and to TAP's programs. TAP hopes to expand the Dumas to incorporate a diversity of arts and cultural initiatives, giving each artistic group a voice and an opportunity to promote the arts in the Henry Street community. Need for Phase II As part of a larger community effort, TAP is spearheading a movement to revitalize the Henry Street community, starting with the Dumas. The Construction vision for the Dumas Center for Artistic Development is to be a facility that: • Helps people develop their creative talents, especially children, youth and lower-income people; • Is a community arts and cultural center with drama, music, dance and more; • Breathes new life into Henry Street to stimulate new investment; • Preserves the history and integrity of the Gainsboro neighborhood; • Builds unity among people from different cultural backgrounds; • Is part of a center of excellence that includes the Roanoke Higher Education Center, the Hotel Roanoke and the new Rail Walk; The Dumas Center for Artistic Development Page 3 A scene from `Day ofAbrence'; a production of the Dumas Drama Guild With the encouragement and support of his mother and father, Mr. McAden began traveling and singing with his two brothers when he was eight. At 16, he formed the Ebonettes, a 30-voice touring gospel group. At East Carolina University in Greenville, North Carolina, he earned a B.A. in Theater Arts, with emphasis in dance (jazz, ballet and modern dance) and vocal performance. There he started the university's first Gospel Choir, which is still going strong today. Mr. McAden has directed, staged, and choreographed over 75 theater pieces for community, dinner and professional theaters and colleges. In the early 1980s, he organized and managed Expression Theater, an intimate coffeehouse featuring live comedy, drama, dance and music. He is an accomplished actor. Mr. McAden has been a vocalist for Mostly Jati~ for eleven years and is a frequent guest with the Virginia Military Institute Commanders, a 50-piece brass ensemble. While living in Lexington, Virginia, he started The Young Men's Ensemble of the Shenandoah, a special performance group for young men ages 9-16. He presently co-directs a 25-voice teenage choir at Jerusalem Baptist Church, Roanoke, and a youth ensemble at St. Gerard's Catholic Church, Roanoke. Since its founding in summer, 2000, the Dumas Drama Guild has given over 75 performances of twelve different plays, including the following: • Just up the Road by Marshal McAden • Mr. Lee by Cheryl Hopson • A Raisin in the Sun by Lorraine Hansberry • A Bluesy Christmas on the Yard. Marshal McAden's adaptation of a play by Earl Hamner • Day of Absence by Douglas Turner Ward • There's Something in Store for You by Marshal McAden • A Salute to Uncle Remus, produced through the Dumas Theater Children's Workshop • Purlie Victorius by Ossie Davis • A Holiday on Henry St. by Marshal McAden • The Piano Lesson by August Wilson • For Colored Girls who have Considered Suicide when the Rainbow is Enuf by Ntozake Shange • The Night of January 16th by Ayn Rand The Dumas Center for Artistic Development Page 5 1 rNe ~Qwnt~w ~us~c uae III - -III 4PehihG cl WQRID 4F MUSi~ F4R StOD@ht5 The Downtown Music Lab is a nonprofit after-school program for urban students in grades 7-12. With a modest annual membership fee of $10, the Lab gives at-risk, inner-city youth opportunities to realize their musical potential. Through the Lab, youth write, perform, and record their own music, create CDs, learn new instruments, and learn how to use sound and recording equipment. The Lab produces and sells an annual CD compilation of the best original songs, which are presented at an Encore Awards ceremony. The Downtown Music Lab stresses the importance of academic achievement by allowing students to participate only if the are attending school and maintaining passing grades. Respect for others is another important value embraced by the Lab. Students are prohibited from writing and producing songs at the Lab that contain offensive lyrics and/or profanity. The Lab attracts students from all income levels and cultural backgrounds. The range of music performed and recorded at the Lab includes: gospel, rock, hip-hop, folk, country and jazz. The Lab actively partners with local organizations such as the Boys d~' Girls Clubs and St. John's Community Youth Program to offer its services to youth enrolled in after-school programs. The Lab also enjoys partnerships with local churches, which includes the production of a compilation CD of performances by local youth choirs. Through the Dumas Drama Guild, YOYO, Downtown Music Lab and partnerships with other community organizations, local colleges and universities, the Dumas will offer a rich array of creative and educational programs, expressive opportunities and captivating performances. An Improved In addition to the Dumas Drama Guild and Downtown Music Lab, the & Expanded Dumas auditorium and performance stage will host a range of other Community performances and concerts. As it currently does, the Dumas will be a center Facility for live jazz performances (with improved performance space) to make it the only place in downtown to offer such music. The Dumas Center for Artistic Development Page 7 ~. ~~ Center ForArtistic Development Presentation To The Funders Circle May 2, 2002 Name of Agency: Total Action Against Poverty in Ronaoke Valley Presenters: William Penn, Chair, Dumas Task Force Marshall McAden, Artistic Director, Dumas Drama Guild Lisa Gabourel, Youth Director, YOYO Bill Skeen, Deputy Director for Business Affairs, TAP Ted Edlich, President, TAP Projected Total Project Cost: $4,098,000 Capital Campaign Amount: $1.4 to $1.6 million Amount Raised to Date: Phase 1 Renovation, $812,000 Campaign Begining and Ending Dates: November 1, 2002 to August 2, 2003 Last Capital Campaign: This is TAP's First Capital Campaign Tue ~r 1 i / r 4 ~~+'~~ A Community Development Corporation i ~~ Center For Artistic Development Preliminary Construction Plans _, ~~~~,~~~ .,,~, , ;~ .. -,~~~ ~~ ~~ J ;~ ~~ ~:~ ~~~ ~~ ~__ ~i ;~ 4 f ~. 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Endowment Summary Contractor Costs Construction Costs Bonding Fee Total Contractor's Costs Predevelopment Expenses Environmental Study Structural Study Appraisal Fee Survey Total Predevelopment Expenses ~~ iF -~ Owner Costs Architectural/Engineering Fees Construction Loan Origination Fee Construction Interest Taxes During Construction Insurance During Construction Tax Credit Certification Fee Legal Fees/Title Total Owner Costs Developer's Fees Development Consultant Fee Capital Campaign Costs Endowment Fund Return Contingency, Miscellaneous Fees Total Developer's Fees Total Construction Project Costs Additional Operating Endowment Requirement Total'.-Project Costs Including Operating Endowment Sources of Project Funding Sale of State Rehabilitation Tax Credits City of Roanoke Derelict Structures Fund Deferred Developer's Fee Capital Campaign ~~d -~ ~~~ -i1 Q((u1~~ t~~a~ki_li~~i`~' Foundation Grants Private Grants Total Sources of Project Funding $ 2,697,599 $ 14,000 $ 2,711,599 $ 5,000 $ 2,000 $ 5,000 $ 4,000 $ 16,000 $ 272,308 $ 10,000 $ 124,800 $ 12,000 $ 15,000 $ 5,000 $ 35,000 $ 474,108 $ 150, 000 $ 75,000 $ 384,205 $ 31,136 $ 640,341 $ 3,842,048 $ 256,136 $ 1,077,446 $ 500,000 $ 100,000 $ 384,205 $ ,..1,356,136.... $ 500,000 $ 180, 397 4,098.184 ` \~ Dumas Center For Artistic Development Facility Anlnual Operating Budget Summary Annual Expenses Insurance, Taxes, Utilities & Maintenance $ 34,155 Facility Manager $ 32,000 Replacement Reserve $ 5,000 Total Annual Expenses 71.155 Annual Revenue Endowment Income ($640,341 @ 5% interest) $ 32,017 Leases $ 39,138 Total Annual Revenue $ 71.155 Endowment Fund includes Deferred Developer's Fees of $384, 205 And Additional Operating Endowment Requirement of $256,136 Financing Requirement for Timed Gifts $1,600,000 Worst Case Scenario, Year 1 - $1,600,000, 6.00% $ 96,000 Year 2 - $1,066,666, 6.25% $ 66,666 Year 3 - $533,333, 6.50% $ 34,666 Total Financing Requirement t:rx,~,~~.9 ~`~ r :`~ ~~~ ~_~ ~~ `~~~.:~'"~^~~` $ 197.332 $850,000 Best Case Scenario, Federal Home Loan Bank, Edge Loan, $750,000, 0% Interest Year 1 - $850,000, 6.00% $ 51,000 Year 2 - $566,666, 6.25% $ 35,417 Year 3 - $283,333, 6.50% $ 18,417 Total Financing Requirement $ 104.834 Brief'Project Timeline Task Projected Dates Finalize Capital Campaign Feasibility Analysis 5/30/02 Prepare for Capital Campaign 6/1/02 to 11/1/02 Launch and Complete Capital Campaign 11/1/02 to 8/1/03 Local Foundation Grants 11/1/02 to 8/1/03 National Foundation Grants 1/1/02 to 8/1/03 Tax Credit Application 9/30/02 Secure Tax Credit Broker 1/30/03 Edge Loan Application To Cover Timed Gifts 9/30/02 Form LLC Corporation For Tax Credit Purposes 9/30/02 Ground Breaking 9/30/03 v `~ mas u Center For Artistic Development The Spirit of the Past Reaching for the Future "This building must always be symbolic of a place for people from all walks of life to gather for the enrichment of one's self, and the touching of another." -- Darthula Lash, in memory of her father, Mack D. Barlow, Total Action Against Poverty (TAP) is a community enterprise IVI1SSlOri & organization whose mission is to encourage self-reliance and self- H1St01"y Of determination by strengthening and empowering individuals, families and "j'Ap communities. Since its inception in 1965, TAP has been creating solutions to address the underlying causes of poverty. TAP enjoys a distinguished career in innovative programming, renovating the Harrison School, the first black high school in Southwest Virginia., rehabilitating an inner-city shopping center and developing five celebrated projects that have been replicated throughout Virginia: The Virginia Water Project, Virginia CARES (Community Action Reentry System), Project Discovery, CHIP (Comprehensive Health Investment Project), and ACCESS (Alliance of Commonwealth Connections for Education and Self-Sufficiency). TAP also runs an array of programs that help lower-income individuals and families, including Head Start, the Center for Employment Training, the Fatherhood Initiative, a microenterprise development program, domestic violence services, a transitional living center for homeless families and many others. TAP helps people throughout the Roanoke Valley, Alleghany Highlands and Lexington/Rockbridge County. The Hotel Dumas holds a cherished place in the history of the City of HlStO1'y Of Roanoke's African American community. Located on Henry St. in what is The Dumas known as Roanoke's Gainsboro neighborhood, the Hotel Dumas was built in 1917. The hotel's location in the heart of "The Yard", as Henry St. was known, made it the center of the vibrant cultural life of the city's African American community, which flowered during the first half of the 20th Century. Numerous businesses and restaurants lined the streets of Gainsboro alongside entertainment venues such as the Club Morocco, Lynnhaven Smoke Shop, the Ebony Club, the Horseshoe Club, and the Hotel Dumas. The Dumas Center for Artistic Development Page 1 new public housing developments and fast, unwalkable new freeways, carving the old Gainsboro into disaffected fragments. In 1975, the Hotel Dumas closed. Resurrecting the Dumas Hotel Need for Phase II Construction In the late eighties, under the leadership of Mayor Noel Taylor, plans were made for a Henry Street Revival. The plan was to convert the three- block area into a dining and entertainment district celebrating Roanoke's ethnic diversity. In the early 1990s, TAP acquired the Dumas Hotel, narrowly saving it from demolition. To begin the renovation of the Dumas Hotel, TAP obtained a $600,000 grant, $200,000 from Roanoke City, and used $120,000 of its own funds. The first floor was renovated into a modest music hall accommodating 75 guests. TAP built an expansive new kitchen for its Head Start program and constructed a recording studio, and secured much of the equipment necessary for sound recordings. Since the first phase of renovation in 1991, the Dumas auditorium has hosted a variety of venues, including jazz concerts, the musical: "Henry Street," public hearings, wedding receptions, neighborhood meetings, and even the funeral services for the late Mrs. Barlow, the previous owner of the Dumas Hotel. The renovated space has been a great asset to the community, local neighborhood groups, civic organizations, individual artists, and to TAP's programs. TAP hopes to expand the Dumas to incorporate a diversity of arts and cultural initiatives, giving each artistic group a voice and an opportunity to promote the arts in the Henry Street community=. As part of a larger community effort, TAP is spearheading a movement to revitalize the Henry Street community, starting with the Dumas. The vision for the Dumas Center for Artistic Development is to be a facility that: • Helps people develop their creative talents, especially children, youth and lower-income people; • Is a community arts and cultural center with drama, music, dance and more; • Breathes new life into Henry Street to stimulate new investment; • Preserves the history and integrity of the Gainsboro neighborhood; • Builds unity among people from different cultural backgrounds; • Is part of a center of excellence that includes the Roanoke Higher Education Center, the Hotel Roanoke and the new Rail Walk; The Dumas Center for Artistic Development Page 3 A scene from `Duy ofAbrence'; a production of the Dumas Drama Guild With the encouragement and support of his mother and father, Mr. McAden began traveling and singing with his two brothers when he was eight. At 16, he formed the Ebonettes, a 30-voice touring gospel group. At East Carolina University in Greenville, North Carolina, he earned a B.A. in Theater Arts, with emphasis in dance (jazz, ballet and modern dance) and vocal performance. There he started the university's first Gospel Choir, which is still going strong today. Mr. McAden has directed, staged, and choreographed over 75 theater pieces for community, dinner and professional theaters and colleges. In the early 1980s, he organized and managed Expression Theater, an intimate coffeehouse featuring live comedy, drama, dance and music. He is an accomplished actor. Mr. McAden has been a vocalist for Mostly Ja~~ for eleven years and is a frequent guest with the Virginia Military Institute Commanders, a 50-piece brass ensemble. While living in Lexington, Virginia, he started The Young Men's Ensemble of the Shenandoah, a special performance group for young men ages 9-16. He presently co-directs a 25-voice teenage choir at Jerusalem Baptist Church, Roanoke, and a youth ensemble at St. Gerard's Catholic Church, Roanoke. Since its founding in summer, 2000, the Dumas Drama Guild has given over 75 performances of twelve different plays, including the following: • Just up the Road by Marshal McAden • Mr. Lee by Cheryl Hopson • A Raisin in the Sun by Lorraine Hansberry • A Bluest' Christmas on the Yard. Marshal McAden's adaptation of a play by Earl Hamner • Day of Absence by Douglas Turner Ward • There's Something in Store for You by Marshal McAden • A Salute to Uncle Remus, produced through the Dumas Theater Children's Workshop • Purlie Victorius by Ossie Davis • A Holiday on Henry St. by Marshal McAden • The Piano Lesson by August Wilson • For Colored Girls who have Considered Suicide when the Rainbow is Enuf by Ntozake Shange • The Night of January 16th by Ayn Rand The Dumas Center for Artistic Development Page 5 rNe ~Qwnt~ ~us~c sae III ~!I Qpeninc a w~xe QF Mosit FQQ students The Downtown Music Lab is a nonprofit after-school program for 7-12. With a modest annual membership fee of $10, the Lab gives at-risk, inner-city youth opportunities to realize their musical potential. Through the Lab, youth write, perform, and record their own music, create CDs, learn new instruments, and learn how to use sound and recording equipment. The Lab produces and sells an annual CD compilation of the best original songs, which are presented at an Encore Awards ceremony. The Downtown Music Lab stresses the importance of academic achievement by allowing students to participate only if the are attending school and maintaining passing grades. Respect for others is another important value embraced by the Lab. Students are prohibited from writing and producing songs at the Lab that contain offensive lyrics and/or profanity. The Lab attracts students from all income levels and cultural backgrounds. The range of music performed and recorded at the Lab includes: gospel, rock, hip-hop, folk, country and jazz. The Lab actively partners with local organizations such as the Boys e~' Girls Clubs and St. John's Community Youth Program to offer its sere ices to youth enrolled in after-school programs. The Lab also enjoys partnerships with local churches, which includes the production of a compilation CD of performances by local youth choirs. Through the Dumas Drama Guild, YOYO, Downtown Music Lab and partnerships with other community organizations, local colleges and universities, the Dumas will offer a rich array of creative and educational programs, expressive opportunities and captivating performances. An Improved In addition to the Dumas Drama Guild and Downtown Music Lab, the & Expanded Dumas auditorium and performance stage will host a range of other Community performances and concerts. As it currently does, the Dumas will be a center Facility fox live jazz performances (with improved performance space) to make it the only place in downtown to offer such music. 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D V m Q v \~ m u Center For Artistic Development Presentation To The County of Roanoke May 28, 2002 Name of Agency: Total Action Against Poverty in Ronaoke Valley Presenters: William Penn, Chair, Dumas Task Force Bill Skeen, Deputy Director for Business Affairs, TAP Ted Edlich, President, TAP Projected Total Project Cost: $4,098,000 Capital Campaign Amount: $1.4 to $1.6 million Amount Raised to Date: Phase 1 Renovation, $812,000 Campaign Begining and Ending Dates: November 1, 2002 to August 2, 2003 Last Capital Campaign: This is TAP's First Capital Campaign ~; .~ >~ ~~`-,,i ~. T~~ 'a~~ r -~_ ~ I v ~..~~. A Community Development Corporation