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HomeMy WebLinkAbout6/11/2002 - Regular,~~~~,~ 0~ ROAN ~F ti 9 ° az ~ ~~ ~ rsas ~ - ~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 11, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ROLL CALL AT 3:00 P .M. WITH HOM ABSENT 2. Invocation: Rev. Jeffrey Doremus Minister of Family Life and Leadership First Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED THREE ITEMS TO CLOSED MEETING PURSUANT TO SECTION 2- 3711 A (5) DISCUSSION CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY WHERE NO PREVIOUS DISCUSSION HAS BEEN MADE; AND (7) CONSULTATION WITH LEGAL COUNSEL AND BRIEFINGS BY STAFF MEMBERS PERTAINING TO PROBABLE LITIGATION. NAMELY (1) WHITLOW AND ROBERTS AND (2) MCNEIL STORAGE YARD. REPORT M-5 ON AGENDA. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ® Recycled Paper Resolution in memory of Mrs. Blanche Brewster Pedneau, Roanoke County's First Librarian, and in appreciation for more than 35 years of service. RESO ACCEPTED BY DIANE ROSAPEPE LIBRARY DIRECTOR ON BEHALF OF FAMILY. SHE WILL DELIVER TO MRS. PEDNEAU'S NEPHEW. R-061102-1 JPM MOTION TO APPROVE RESO URC WITH HOM ABSENT 2. Resolution of Appreciation to Paul B. Matthews, former Roanoke County's Executive Officer, for more than 35 years of service. RESO ACCEPTED BY ECH ON BEHALF OF MR. MATTHEWS WHO WAS UNABLE TO ATTEND. RCF AND ECH WILL DELIVER RESO TO MR. MATTHEWS. R-061102-2 RCF MOTION TO APPROVE RESO URC WITH HOM ABSENT 3. Resolution of Congratulations to RR Donnelley for achieving Star Worksite Status in the Virginia Occupational Safety and Health Voluntary Protection Program. RESO ACCEPTED BY DON ROBB, VP AND DIVISION DIR OF ROANOKE PLANT. MELINDA COX AND DOUG CHITTUM PRESENT. R-061102-3 JBC MOTION TO APPROVE RESO URC WITH HOM ABSENT D. BRIEFINGS NONE E. NEW BUSINESS 1. Approval of resolution requesting that the Virginia Department of Transportation add to the Secondary Road System a new portion of Route 1388 (Fairway Estates Drive) and abandon that portion of cul-de-sac for Route 1388 (Fairway Estates Drive), Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) R-061102-4 2 JPM MOTION TO APPROVE RESO URC WITH HOM ABSENT F. FIRST READING OF ORDINANCES 1. First reading of ordinance vacating and closing as public right-of-way a portion of cul-de-sac for Fairway Estates Drive adjacent to Lot 7, Block 2, Section 1, Fairway Forest Estates Subdivision, and vacating a 15 foot public utility easement across said property, located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development. JPM MOTION TO APPROVE 1ST READINGS 2ND READING AND PUBLIC HEARING -JUNE 25. 2002 URC WITH HOM ABSENT 2. First reading of ordinance vacating and closing an unimproved and unused portion of right-of-way known as Southern Pines Drive, Section 5, Southern Pines Subdivision, formerly Woodland Drive, located in the Cave Spring Magisterial District. (Arnold Covey, Director of Community Development ) JBC MOTION TO APPROVE 1ST READINGS 2ND READING AND PUBLIC HEARING -JUNE 25. 2002 URC WITH HOM ABSENT 3. First reading of ordinance vacating a 15 foot drainage easement and a 12 foot public utility easement on Lot 2, Block 12, Plat of Section No. 3, Beverly Heights North, owned by Michael L. Hewitt and Brittan R. Troutt, located in the Catawba Magisterial District. (Arnold Covey, Director of Community Development) JBC MOTION TO APPROVE 1ST READINGS 2ND READING AND PUBLIC HEARING -JUNE 25. 2002 URC WITH HOM ABSENT 4. First reading of ordinance authorizing and approving assignment and acceptance of assignment of a lease agreement between East Main Street Properties, L.L.C., and Blue Ridge Community Services for 381 square feet (Suite 207) of office space in the Salem Bank & Trust Building at 220 East Main Street in Salem. (John Chambliss, Assistant Administrator) HCN MOTION TO APPROVE 1ST READINGS 2ND READING -JUNE 25, 2002 URC WITH HOM ABSENT 3 G. SECOND READING AND PUBLIC HEARING OF ORDINANCE 1. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) 0-061102-5 JBC MOTION TO ADOPT ORD URC WITH HOM ABSENT H. APPOINTMENTS 1. Board of Zoning Appeals RCF ASKED THAT CARLTON WRIGHT BE CONTACTED TO DETERMINE IF HE WISHES TO SERVE ANOTHER TERM. IF HE DOES PLACE NOMINATION ON AGENDA FOR NEXT MEETING. 2. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3. Court-Community Corrections Alcohol Safety Action Program (ASAP) Policy Board HCN NOMINATED RAY LAVINDER TO SERVE ANOTHER TWO-YEAR TERM WHICH WILL EXPIRE JULY 1.2004 4. Grievance Panel JPM ASKED THAT HUMAN RESOURCES DEPT AND COUNTY ADMINISTRATOR PROVIDE NAMES OF CITIZENS FOR CONSIDERATION TO BE NOMINATED 5. Parks & Recreation Advisory Commission 6. Virginia Western Community College Board HCN ADVISED THAT HE HAS CONTACTED THE PRESIDENT OF VA WESTERN AND WILL HAVE A CITIZEN TO NOMINATE AT THE NEXT MEETING I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED 4 BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-061102-6 HCN MOTION TO ADOPT RESO URC WITH HOM ABSENT 1. Request from Schools for appropriation of $5,883,778 for the 2002-2003 Roanoke Valley Regional Special Education Board Budget. A-061102-6.a 2. Resolution of Congratulations to City of Salem in recognition of their 200tH Anniversary. R-061102-6.b J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NONE M. REPORTS HCN MOTION TO RECEIVE AND FILE FOLLOWING REPORTS URC WITH HOM ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5 5. Postponement of a public hearing to consider the revocation of a Special Use Permit granted by Ordinance 52395-15 to Kenneth McNeil to operate a contractor's storage yard THIS REPORT WAS DISCUSSED IN CLOSED SESSION N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora inquired about the status of the work session requested by the School Board. ECH advised that two members of the Board of Supervisors cannot meet on the dates provided by the School Board and he will get additional dates from the School Board. O. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following the award ceremony. TIME: 4:00 P.M. UNTIL 4:20 P.M. RECESS FOR RECEPTION AWARDS PRESENTED TO: (1) DEL KIRSCHNER, FULL TIME VOLUNTEER WITH SEVERAL PROGRAMS: APPALACHIAN REGIONAL BLOOD SERVICE PROGRAM VOLUNTEER SERVICES COMMITTEE OF THE ROANOKE VALLEY CHAPTER OF THE AMERICAN RED CROSS; LEAGUE OF OLDER AMERICANS TAX AIDE PROGRAM; SENIOR SAFETY PROGRAM: RETIRED SENIOR VOLUNTEER PROGRAM ADVISORY COUNCIL; COMPUTER CLUB (2) ROSE ALLEN, VOLUNTEERS FOR GIRL SCOUTS OF VIRGINIA SKYLINE COUNCIL; POSITION OF TREFOIL REGISTRAR: COOKIE CHAIRMAN FOR THE ROANOKE AREA• MANAGES ENROLLMENT FOR THE DARK HOLLOW DAY CAMP FOR GIRLS SCOUTS IN THE ROANOKE VALLEY (3) MASTER GARDENER ASSOCIATION. REPRESENTED BY SHELBY SNIDER. FOR THE HORTICULTURAL THERAPY PROGRAM. A NEW SERVICE WITHIN THE PAST YEAR P. WORK SESSIONS (4t" Floor Conference Room) NONE Q. CLOSED MEETING pursuant to Code of Virginia Section 2-3711 A (1) personnel matter, performance evaluation of County Administrator and County 6 Attorney; Section 2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made; and Section 2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probably litigation, namely (1) Whitlow and Roberts and (2) McNeil Storage Yard, Item M-5 on agenda. JBC MOTION TO GO INTO CLOSED MEETING AT 3:40 P.M. URC WITH HOM ABSENT R. CERTIFICATION RESOLUTION R-061102-7 AT 4:02 P.M. JBC MOTION TO ADOPT RESO CERTIFYING THAT ONLY CLOSED SESSION ITEM A (5) WAS DISCUSSED URC WITH HOM ABSENT CLOSED SESSION WAS HELD FROM 3:40 P.M. UNTIL 4:00 P.M. CLOSED MEETING pursuant to Code of Virginia Section 2-3711 A (1) personnel matter, performance evaluation of County Administrator and County Attorney; and Section 2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probably litigation, namely (1) Whitlow and Roberts and (2) McNeil Storage Yard, Item M-5 on agenda. CLOSED SESSION CONTINUED AT 5:08 P.M. HCN LEFT AT 6:45 P.M. CERTIFICATION RESOLUTION R-061102-8 RCF MOTION TO ADOPT RESO AT 6:54 P.M. URC WITH HOM AND HCN ABSENT CLOSED SESSION WAS HELD FROM 5:08 P.M. UNTIL 6:54 P.M. S. ADJOURNMENT JPM MOTION TO ADJOURN AT 6:55 P.M. UW WITH HOM AND HCN ABSENT 7 O~ EtOAN ,~.~ G z :~ '~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 11, 2002 ~ff~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Rev. Jeffrey Doremus Minister of Family Life and Leadership First Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution in memory of Mrs. Blanche Brewster Pedneau, Roanoke County's First Librarian, and in appreciation for more than 35 years of service. 2. Resolution of Appreciation to Paul B. Matthews, former Roanoke County's Executive Officer, for more than 35 years of service. 1 ® Recycled Paper 3. Resolution of Congratulations to RR Donnelley for achieving Star Worksite Status in the Virginia Occupational Safety and Health Voluntary Protection Program. D. BRIEFINGS E. NEW BUSINESS F. 1. Approval of resolution requesting that the Virginia Department of Transportation add to the Secondary Road System a new portion of Route 1388 (Fairway Estates Drive) and abandon that portion of cul-de-sac for Route 1388 (Fairway Estates Drive), Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) FIRST READING OF ORDINANCES 1. First reading of ordinance vacating and closing as public right-of-way a portion of cul-de-sac for Fairway Estates Drive adjacent to Lot 7, Block 2, Section 1, Fairway Forest Estates Subdivision, and vacating a 15 foot public utility easement across said property, located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development. 2. First reading of ordinance vacating and closing an unimproved and unused portion of right-of-way known as Southern Pines Drive, Section 5, Southern Pines Subdivision, formerly Woodland Drive, located in the Cave Spring Magisterial District. (Arnold Covey, Director of Community Development ) G. 3. First reading of ordinance vacating a 15 foot drainage easement and a 12 foot public utility easement on Lot 2, Block 12, Plat of Section No. 3, Beverly Heights North, owned by Michael L. Hewitt and Brittan R. Troutt, located in the Catawba Magisterial District. (Arnold Covey, Director of Community Development) 4. First reading of ordinance authorizing and approving assignment and acceptance of assignment of a lease agreement between East Main Street Properties, L.L.C., and Blue Ridge Community Services for 381 square feet (Suite 207) of office space in the Salem Bank & Trust Building at 220 East Main Street in Salem. (John Chambliss, Assistant Administrator) SECOND READING AND PUBLIC HEARING OF ORDINANCE 2 1. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) H. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3. Court-Community Corrections Alcohol Safety Action Program (ASAP) Policy Board 4. Grievance Panel 5. Parks & Recreation Advisory Commission 6. Virginia Western Community College Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request from Schools for appropriation of $5,883,778 for the 2002-2003 Roanoke Valley Regional Special Education Board Budget. 2. Resolution of Congratulations to City of Salem in recognition of their 200`h Anniversary. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 3 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Postponement of a public hearing to consider the revocation of a Special Use Permit granted by Ordinance 52395-15 to Kenneth McNeil to operate a contractor's storage yard N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following fhe award ceremony. P. WORK SESSIONS (4th Floor Conference Room) Q. CLOSED MEETING pursuant to Code of Virginia Section 2-3711 A (1) personnel matter, performance evaluation of County Administrator and County Attorney. R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 -i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-1 IN MEMORY OF BLANCHE BREWSTER PEDNEAU, ROANOKE COUNTY'S FIRST LIBRARIAN, FOR MORE THAN 35 YEARS OF SERVICE TO THE COUNTY WHEREAS, Mrs. Blanche Brewster Pedneau organized the first Roanoke County Public Library in 1932 from a donation of 350 books made by the Roanoke County Junior Woman's Club; and WHEREAS, she nurtured the library through difficult financial periods, even paying for staff and materials from her own funds, until it was firmly established; and WHEREAS, Mrs. Pedneau became the first director of the Roanoke County Library when it was chartered by the state of Virginia in 1945; and WHEREAS, through dedication and unfailing perseverance, Mrs. Pedneau was instrumental in the growth of the Roanoke County library system, establishing regular bookmobile services to reach all areas of the County and creative story hour programs to encourage children to love books and reading; and, WHEREAS, during Mrs. Pedneau's tenure, the library's collection grew from 350 books to approximately 100,000 volumes; and, WHEREAS, Mrs. Pedneau was an effective and consistent advocate for the approval of a 1967 bond referendum which laid the groundwork for the construction of the current system's Headquarters Library and branches; and WHEREAS, Mrs. Pedneau retired in 1967 after 35 years of dedicated service; and 1 WHEREAS, Mrs. Pedneau passed away on Thursday, May 30, 2002, at the age of 99; and WHEREAS, she left an enduring legacy, the Roanoke County Public Library System, which has grown to include six libraries that together have become the most heavily-used system west of Richmond, with a combined collection of over 369,000 volumes and circulation exceeding 888,000 items annually. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County for the life and contributions of Mrs. Blanche Brewster Pedneau. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. ITEM NUMBER `~..,-" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Resolution in memory of Blanche Brewster Pedneau, Roanoke County's first librarian, for more than 35 years of service to the County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mrs. Pedneau was responsible for the formation of the first Roanoke County public library in 1935. She presided over the library system for 35 years, during which time the collection grew from 350 to approximately 100,000 volumes. Mrs. Pedneau passed away on May 30, 2002 at the age of 99. Diana Rosapepe, Library Director, will be present to accept the award in memory of Mrs. Pedneau. Mr. Brewster Milton Robertson, Mrs. Pedneau's nephew, regrets that he will be unable to attend a Board meeting. Respectfully Submitted by: %'E~- Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, June 11, 2002 RESOLUTION IN MEMORY OF BLANCHE BREWSTER PEDNEAU, ROANOKE COUNTY'S FIRST LIBRARIAN, FOR MORE THAN 35 YEARS OF SERVICE TO THE COUNTY WHEREAS, Mrs. Blanche Brewster Pedneau organized the first Roanoke County Public Library in 1932 from a donation of 350 books made by the Roanoke County Junior Woman's Club; and WHEREAS, she nurtured the library through difficult financial periods, even paying for staff and materials from her own funds, until it was firmly established; and WHEREAS, Mrs. Pedneau became the first director of the Roanoke County Library when it was chartered by the state of Virginia in 1945; and WHEREAS, through dedication and unfailing perseverance, Mrs. Pedneau was instrumental in the growth of the Roanoke County library system, establishing regular bookmobile services to reach all areas of the County and creative story hour programs to encourage children to love books and reading; and, WHEREAS, during Mrs. Pedneau's tenure, the library's collection grew from 350 books to approximately 100,000 volumes; and, WHEREAS, Mrs. Pedneau was an effective and consistent advocate for the approval of a 1967 bond referendum which laid the groundwork for the construction of the current system's Headquarters Library and branches; and ~_i 1 `' WHEREAS, Mrs. Pedneau retired in 1967 after 35 years of dedicated service; and WHEREAS, Mrs. Pedneau passed away on Thursday, May 30, 2002, at the age of 99; and WHEREAS, she left an enduring legacy, the Roanoke County Public Library System, which has grown to include six libraries that together have become the most heavily-used system west of Richmond, with a combined collection of over 369,000 volumes and circulation exceeding 888,000 items annually. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County for the life and contributions of Mrs. Blanche Brewster Pedneau. 2 f r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PAUL B. MATTHEWS, FORMER ROANOKE COUNTY EXECUTIVE OFFICER, FOR MORE THAN 35 YEARS OF SERVICE TO THE COUNTY ~_Lr WHEREAS, Paul 6. Matthews' history of service to the Roanoke Valley began when he was first employed by Roanoke County as an Engineering Draftsman in 1939; and WHEREAS, Mr. Matthews began serving as Executive Officer of the County of Roanoke in 1943; and WHEREAS, Mr. Matthews was also active in the Civil Defense of Roanoke County, serving as a Plotting Officer in the Civil Defense Control Room during World War II and coordinating Roanoke County's Civil Defense program during the Korean War; and WHEREAS, Mr. Matthews presided over the administration of Roanoke County during a period of transition and growth in which the population doubled and the rural character of the County became increasingly suburban; and WHEREAS, Mr. Matthews was a member of the planning committee of the Roanoke Civic Center, helping to attract quality entertainment and fine arts performances to the Roanoke Valley; and WHEREAS, Mr. Matthews retired from the position of Executive Officer of Roanoke County in 1973 after 31 years of public service; and 1 WHEREAS, Mr. Matthews was appointed to the Board of Supervisors in 1980 following a vacancy in the Hollins District; and WHEREAS, the Board of Supervisors of Roanoke County wishes to recognize the many contributions that Mr. Matthews has made to the County of Roanoke. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Paul B. Matthews for his capable, loyal and dedicated service to Roanoke County for more than thirty-five years. FURTHER, the Board of Supervisors does express its best wishes to Mr. Matthews. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 .` s ACTION NO. ITEM NUMBER C _ a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Resolution of appreciation to Paul B. Matthews, former Roanoke County Executive Officer, for more than 35 years of service to the County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Paul B. Matthews served as the Executive Officer for the County of Roanoke from 1943 until 1973. He has a long history of service to the County, including a term on the Board of Supervisors in 1980 following a vacancy in the Hollins District. Mr. Matthews will be unable to attend the meeting, and has asked that we mail his resolution. Respectfully Submitted by: Elmer C. H g County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora _ _ _ Received () McNamara- _ Referred () Minnix _ _ To () Nickens _ _ cc: File . r .. ~ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO PAUL B. MATTHEWS, FORMER ROANOKE COUNTY EXECUTIVE OFFICER, FOR MORE THAN 35 YEARS OF SERVICE TO THE COUNTY WHEREAS, Paul B. Matthews' history of service to the Roanoke Valley began when he was first employed by Roanoke County as an Engineering Draftsman in 1939; and WHEREAS, Mr. Matthews began serving as Executive Officer of the County of Roanoke in 1943; and WHEREAS, Mr. Matthews was also active in the Civil Defense of Roanoke County, serving as a Plotting Officer in the Civil Defense Control Room during World War II and coordinating Roanoke County's Civil Defense program during the Korean War; and WHEREAS, Mr. Matthews presided over the administration of Roanoke County during a period of transition and growth in which the population doubled and the rural character of the County became increasingly suburban; and WHEREAS, Mr. Matthews was a member of the planning committee of the Roanoke Civic Center, helping to attract quality entertainment and fine arts performances to the Roanoke Valley; and WHEREAS, Mr. Matthews retired from the position of Executive Officer of Roanoke County in 1973 after 31 years of public service; and 1 .. ., c _a WHEREAS, Mr. Matthews was appointed to the Board of Supervisors in 1980 following a vacancy in the Hollins District; and WHEREAS, the Board of Supervisors of Roanoke County wishes to recognize the many contributions that Mr. Matthews has made to the County of Roanoke. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Paul B. Matthews for his capable, loyal and dedicated service to Roanoke County for more than thirty-five years. FURTHER, the Board of Supervisors does express its best wishes to Mr. Matthews. 2 C,.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-3 OF CONGRATULATIONS TO RR DONNELLEY FOR ACHIEVING STAR WORKSITE STATUS IN THE VIRGINIA OCCUPATIONAL SAFETY AND HEALTH VOLUNTARY PROTECTION PROGRAM WHEREAS, RR Donnelley, a Fortune 500 Company, is the most technologically advanced, four color, book printing facility in the industry and one of the premier book printing facilities in the world; and WHEREAS, The Roanoke Manufacturing Division of RR Donnelley employs 235 employees in a 278,000 square foot facility located in Roanoke County; and WHEREAS, RR Donnelley was notified in November 2001, of the achievement of STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program (VPP), the highest designation in the VPP which recognizes its members as leaders in their respective industry in health and safety performance on injury and illness rates, management commitment, employee involvement and written procedures; and WHEREAS, The Roanoke Manufacturing Division holds the only STAR certification for all book printers in Region 3 which covers the states of Virginia, West Virginia, Delaware, and Maryland and will be the 16th site in Virginia to receive this award out of approximately 160,000 possible sites; and WHEREAS, RR Donnelley has a strong management commitment to safety culture and employee involvement, two of the key elements in achieving this status. 1 NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, offers its congratulations to the Roanoke Manufacturing Division of RR Donnelley for achieving STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program; and FURTHER, the Board of Supervisors, in recognition of this outstanding achievement, declares June 24, 2002 as RR Donnelley Day in Roanoke County, the date that the Roanoke Manufacturing Division will celebrate its STAR worksite status designation. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File Doug Chittum, Director, Economic Development 2 .~ 9 ACTION NO ITEM NUMBER C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 11, 2002 AGENDA ITEM: Resolution of Congratulations to RR Donnelley on being awarded the STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program (VPP) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: • RR Donnelley has received the highest designation in the VPP which recognizes its members as leaders in their respective industry in health and safety performance. • RR Donnelley will be the 16`h site in Virginia to receive this award out of approximately 160,000 possible sites. • It requires approximately one year to complete the application process to be eligible for the STAR worksite status award. This award is employee driven. • A celebration for the award is scheduled for June 24, 2002, at 10:30 a.m. US Assistant Secretary of Labor, John Henshaw, will be the keynote speaker. Also in attendance will be the Corporate CEO of RR Donnelley, Bill Davis. The Governor, US Senators, US Congressman, and local elected officials have been invited to the event. STAFF RECOMMENDATION: Staff requests that the Board approve the attached resolution of congratulations and name June 24, 2002, as RR Donnelley Day in Roanoke County. Mr. Donal "Don" Robb, Vice President and Division Director of the Roanoke Plant, will be at the meeting to accept the resolution. Respectfully submitted: Melinda J. Cox, Manager Existing Business Program Approv d: ` / /~ Elmer C. Hodge County Administrator C -~ ACTION Approved ( ) Denied () _ Received ( ) Referred to Motion by: Attachment No Yes Abs Church _ _ _ Flora _ _ McNamara- _ Minnix Nickens 2 r r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION OF CONGRATULATIONS TO RR DONNELLEY FOR ACHIEVING STAR WORKSITE STATUS IN THE VIRGINIA OCCUPATIONAL SAFETY AND HEALTH VOLUNTARY PROTECTION PROGRAM WHEREAS, RR Donnelley, a Fortune 500 Company, is the most technologically advanced, four color, book printing facility in the industry and one of the premier book printing facilities in the world; and WHEREAS, The Roanoke Manufacturing Division of RR Donnelley employs 235 employees in a 278,000 square foot facility located in Roanoke County; and WHEREAS, RR Donnelley was notified in November 2001, of the achievement of STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program (VPP), the highest designation in the VPP which recognizes its members as leaders in their respective industry in health and safety performance on injury and illness rates, management commitment, employee involvement and written procedures; and WHEREAS, The Roanoke Manufacturing Division holds the only STAR certification for all book printers in Region 3 which covers the states of Virginia, West Virginia, Delaware, and Maryland and will be the 16th site in Virginia to receive this award out of approximately 160,000 possible sites; and WHEREAS, RR Donnelley has a strong management commitment to safety culture and employee involvement, two of the key elements in achieving this status. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, offers its congratulations to the Roanoke Manufacturing Division of RR 1 ~~ " ~'} Donnelley for achieving STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program; and FURTHER, the Board of Supervisors, in recognition of this outstanding achievement, declares June 24, 2002 as RR Donnelley Day in Roanoke County, the date that the Roanoke Manufacturing Division will celebrate its STAR worksite status designation. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 11, 2002 RESOLUTION 061102-4 TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 1388 (FAIRWAY ESTATES DRIVE) AND ABANDON THAT PORTION OF CUL- DE-SAC FOR ROUTE 1388 (FAIRWAY ESTATES DRIVE) WHICH NO LONGER SERVES THE PUBLIC NEED WHEREAS, Route 1388 (Fairway Estates Drive) has been altered by removal of the cul-de-sac and extension of the road, and WHEREAS, Roanoke County has provided a sketch dated June 4, 2002, depicting the addition and abandonment required in the secondary system of state highways as a result of this project, which sketch is attached hereto and hereby incorporated herein by reference, and WHEREAS, the new road serves the same citizens as that portion of old road identified by the project sketch to be abandoned and the segment of old road no longer serves a public need, and NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add to the secondary system of state highways the extension of Route 1388 (Fairway Estates Drive), shown shaded on the attached sketch, pursuant to §33.1-229 of the Code of Virginia; and BE IT FURTHER RESOLVED, that this Board abandons as part of the secondary system of state highways that portion of cul-de-sac for Route 1388 (Fairway Estates Drive), identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~~' Q-~ l Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation ~~, ' 6409 1 6413 651B 6512 6419 6524 rZ7 6530 Cul -de-Sac x431 ,t 6500 ~S To Be Ab don ~~ `c~t 6462 e s Rt.1388 ~~ 6534 538 6453 6463 6443 6539 ~' 6527 ~ 6542 6511 6551 6546 6471 ~~ 555 ~'~ 6554 550 6457 559 -fi r 6429 ~ s563 ~ 6558 .6567 6465 .Rt. 1389 ~`~ 6562 6571 "~ 6452 ~ ' 6428 6566 6473 6575 6486 6'579 ~ 6479 6492 6583 6584 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: FAIRWAY ESTATES DRIVE LENGTH: (1) 0.11 miles RIGHT OF WAY.• (1) 40 feet PAVEMENT WIDTH: (1) 28 feet SERVICE: (1) 7 homes RDANOKE COUNTY ROAD ACCEPTANCE DEPARTMENT OF FAIRWAY ESTATES DRIVE AND COMMUNITY DEVELOPMENT ABANDONMENT OF CUL-DE-SAC Date: 06-04-02 Tax Map No. 66.04 Exhibit A _i ,- ACTION NUMBER ITEM NUMBER ~ -~°° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: RESOLUTION TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 1388 (FAIRWAY ESTATES DRIVE) AND ABANDON THAT PORTION OF CUL-DE-SAC FOR ROUTE 1388 (FAIRWAY ESTATES DRIVE) THAT NO LONGER SERVES THE PUBLIC NEED. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Virginia Department of Transportation is requesting that new portions of Route 1388 (Fairway Estates Drive) be added to the secondary system of state highways while certain existing portion of the cul-de-sac be abandoned and combined with the adjacent property owner. BACKGROUND: In August 1986, R. William Reid Builder, Inc., the developer of Fairway Forest Estates, Section No. 1, constructed Fairway Estates Drive that included a cul-de-sac, which was accepted into the Virginia Department of Transportation (VDOT) Secondary Road System. A 15 ft. public utility easement was dedicated along the road, by subdivision plat recorded in Plat Book 10, Page 41. In August 1999, Boone, Boone and Loeb, Inc., the developer of Fairway Forest Villas extended Fairway Estates Drive. The developer of Fairway Forest Villas, upon submitting the extended portion of Fairway Estates Drive for acceptance into the secondary road system, was informed by VDOT that the right-of--way for the cul-de-sac would have to be vacated in connection with the acceptance of the Fairway Estates Drive extension. 1 Since this portion of Fairway Estate Drive is currently in the Virginia Department's Secondary Road System, the actions below are necessary: 1. Adopt this resolution requesting VDOT to relinquish their maintenance responsibility on this portion of road and accept the extension of Fairway Estates Drive into the State's Secondary Road System. The only reason the request for abandonment and acceptance can be within the same resolution is because the extension of Fairway Estates Drive serves the same citizens as the old road. 2. Approve the first reading of the ordinance which follows later in the Board's agenda which is the actual process to vacate and abandon the right-of--way, which by plat was dedicated to the Roanoke County Board of Supervisors. SUMMARY OF INFORMATION: Roanoke County staff and Boone, Boone and Loeb are requesting that the extension, per the attached map (Exhibit "A") of portions of Route 1388 (Fairway Estates Drive), be added to the secondary road system. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the attached Resolution to add the new portions of Route 1388 (Fairway Estates Drive), into the secondary state system. APPROVED BY: Arnold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) c ACTION Motion by: Vickie Huffman, Assistant County Attorney ~~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora McNamara Minnix Nickens G`t 2 .. _.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 11, 2002 RESOLUTION TO REQUEST THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION ADD INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS A NEW PORTION OF ROUTE 13 88 (FAIRWAY ESTATES DRIVE) AND ABANDON THAT PORTION OF CUL-DE-SAC FOR ROUTE 1388 (FAIRWAY ESTATES DRIVE)WHICH NO LONGER SERVERS THE PUBLIC NEED. WHEREAS, Route 1388 (Fairway Estates Drive) has been altered by removal of the cul-de- sac and extension of the road, and WHEREAS, Roanoke County has provided a sketch dated June 4, 2002, depicting the addition and abandonment required in the secondary system of state highways as a result of this project, which sketch is attached hereto and hereby incorporated herein by reference, and WHEREAS, the new road serves the same citizens as that portion of old road identified by the project sketch to be abandoned and the segment of old road no longer serves a public need, and NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add to the secondary system of state highways the extension of Route 1388 (Fairway Estates Drive), shown shaded on the attached sketch, pursuant to §33.1-229 of the Code of Virginia; and BE IT FURTHER RESOLVED, that this Board abandons as part of the secondary system of state highways that portion of cul-de-sac for Route 13 88 (Fairway Estates Drive), identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ~` • .. S ~~ ' 6403 r ~ t 6413 6518 6512 6419 6524 27 6530 Cul-de-Sac 6431 s5oo To Be Ab don ~~ ~s~ ~t 6462 e s Rt.1388 ~~ 6534 538 6453 6463 6443 6539 6527 ~ 6542 Q 6511 6551 6546 6471 ~ ~ 555 ~ ~j''`,~ 6554 550 6457 Ss9 r 6429 6563 ^V 6558 6567 j~ 6465 +~~. 1389 ~`~ 6562 6571 ~~ 6452 ' 6428 ~ ', 6566 6473 6575 6486 6579 I 6479 6583 6492 6584 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: FAIRWAY ESTATES DRIVE LENGTH: (1) 0.1 >mit;es RIGHT OF WAY.• (1) 40 feet PAVEMENT WIDTH: (1) 28 feet SERVICE: (1) 7 homes ROANOKE COUNTY ROAD ACCEPTANCE DEPARTMENT OF FAIRWAY ESTATES DRIVE AND COMMUNITY DEVELOPMENT ABANDONMENT OF CUL-DE-SAC Date: 06-04-02 Tax Map No. 66.04 Exhibit A ~t ~ w ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: REQUEST FOR VACATING AND CLOSING AS PUBLIC RIGHT-OF-WAY A PORTION OF CUL-DE-SAC FOR FAIRWAY ESTATES DRIVE ADJACENT TO LOT 7, BLOCK 2, SECTION 1, 1N FAIRWAY FOREST ESTATES SUBDIVISION (TAX MAP NO.66.01-1-8.7) RECORDED IN PLAT BOOK 10, PAGE 41 AND VACATING A 15 FT. PUBLIC UTILITY EASEMENT ACROSS SAID PROPERTY, LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioner, Boone, Boone and Loeb, Inc., at the request of the Virginia Department of Transportation, has petitioned the Board of Supervisors to vacate, as public right-of--way, a portion of the cul-de-sac for Fairway Estates Drive, Fairway Forest Estates, Section No. 1, as shown on Exhibit "A", and to vacate the 15 ft. public utility easement adjacent to the cul- de-sac. BACKGROUND: In August 1986, R. William Reid Builder, Inc., the developer of Fairway Forest Estates, Section No. 1, constructed Fairway Estates Drive, that included a cul-de-sac, which was accepted into the Virginia Department of Transportation (VDOT) Secondary Road System. A 15 ft. public utility easement was dedicated along the road, by subdivision plat recorded in Plat Book 10, Page 41. In August 1999, Boone, Boone and Loeb, Inc., the developer of Fairway Forest Villas, extended Fairway Estates Drive. The developer of Fairway Forest Villas, upon submitting the extended portion of Fairway Estates Drive for acceptance into the secondary road system, was informed by VDOT that the right-of--way for the cul-de-sac would have to be vacated in connection with the acceptance of the Fairway Estates Drive extension. 1 SUMMARY OF INFORMATION: In order for the extended portion of Fairway Estates Drive to be accepted by VDOT into the secondary road system, the portion ofright-of--way in the cul-de-sac as shown on Exhibit "A", Fairway Forest Estates, Section No.l, is to be vacated. Once the right-of--way is vacated it will be added and combined with the adjacent property pursuant to § 15.2-2274 of the Code of Virginia. Roanoke County staff has received no objections to this petition and requests that the described right-of--way and the adjacent 15 ft. P. U.E. shown on the attached map (Exhibit "A") be vacated in accordance with §15.2-2272(2), Code of Virginia (1950, as amended), subject to reservation of a new relocated 15 ft. public utility easement and a variable width water line easement. STAFF RECOMMENDATION: County staff recommends that the Roanoke County Board of Supervisors approve the first reading of the attached ordinance to vacate as public right-of--way a portion of the cul-de-sac for Fairway Estates Drive, and relocating the existing 15 ft. P. U. E. of Fairway Forest Estates, Section No. 1 and to vacate the adjacent 15 ft. public utility easement as shown on the attached map (Exhibit "A"), subject to the specified conditions. APPROVED BY: Arnold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Vickie Huffman, Assistant County Attorney ~~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora McNamara Minnix Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 ORDINANCE VACATING AND CLOSING AS PUBLIC RIGHT-OF-WAY A PORTION OF CUL-DE-SAC FOR FAIRWAY ESTATES DRIVE ADJACENT TO LOT 7, BLOCK 2, SECTION 1, IN FAIRWAY FOREST ESTATES SUBDIVISION (TAX MAP NO. 66.04-1-8.7) RECORDED IN PLAT BOOK 10, PAGE 41, AND VACATING A 15' PUBLIC UTILITY EASEMENT ACROSS SAID PROPERTY, LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Plat Showing Section No. 1, FAIxwAY FoxEST ESTATES", dated January 12, 1987, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, Page 41, Fairway Estates Drive was dedicated as public right-of--way; and, WHEREAS, by said plat afifteen-foot (15') public utility easement adjacent tothe cul-de-sac ofFairway Estates Drive was dedicated upon and across Lot 7, Block 2, Section 1, ofFairway Forest Estates (Tax Map No. 66.04-1-8.7), said easement being designated on said plat as"15' P.U.E."; and, WHEREAS, Petitioner Boone, Boone and Loeb, Inc., is the developer of Fairway Forest Villas (Plat Book 22, page 71), which is a subdivision along Fairway Estates Drive as extended from Fairway Forest Estates subdivision; and, WHEREAS, the Petitioner has requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the former cul-de-sac portion of Fairway Estates Drive, consisting of 4,596 square feet, adjacent to Lot 7, Block 2, Section 1, Fairway Forest Estates (Plat Book 10, page 41), and the 15' public utility easement adjacent to the cul-de-sac across said lot, be vacated; and, WHEREAS, the owners of the adjacent lot, WAYNE E. FLIPPEN and CHRISTINA B. FLIPPEN, concur in this request; and, WHEREAS, this vacation is required in connection with acceptance of the extension of Fairway Estates Drive into the state secondary road system and the extended road will serve all of the same properties as the portion to be vacated; and, ~- i WHEREAS, there has been no objection to relocation of the public utility easement by the appropriate public utility companies entitled to use said easement and there are no public utility company or county facilities located within the p.u.e. to be vacated; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have no objection to the vacation, provided certain easements are retained within the vacated area; and, WHEREAS, § 15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading ofthis ordinance was held on June 11, 2002; the public hearing and second reading ofthis ordinance was held on June 25, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the portion of public right-of--way shown stippled and designated as "RIGI-IT-of-wAY TO BE vaCATED - 4, 596 s.F.", and the 15' public utility easement shown cross-hatched and designated as "PORTION OF 1 S' P.U.E. TO BE RELOCATED", on Exhibit A attached hereto, entitled `PLAT SHOWING A PORTION OF RIGHT-OF-WAY (4, 596 S. F.) TO BE VACATED AND THE RELOCATION OF A PORTION OF A 15' PUBLIC UTILITY EASEMENT AND A NEW WATERLINE EASEMENT ... ", dedicated by the "Plat Showing Section No. 1, FAIRWAY FOREST ESTATES", recorded in Plat Book 10, Page 41, be, and hereby are, vacated and closed pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That a perpetual public utility easement, fifteen feet (15') in width, along Fairway Estates Drive, being designated and shown as "RELOCATED PORTION OF 15' P.U.E." on Exhibit A attached hereto, is hereby reserved and retained for public utility companies to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road. b. That a perpetual waterline easement, of variable width, along Fairway Estates Drive, being designated and shown as "PROPOSED WATERLINE EASEMENT" on 2 F~- Exhibit A attached hereto, is hereby reserved and retained for the County of Roanoke, its successors or assigns, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future water lines, pipes, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road. c. That, subject to reservation of the above-described easements, fee simple title to the vacated right-of--way shall vest in the owners of the abutting property, Wayne E. Flippen and Christina B. Flippen, as provided in § 15.2-2274 of the Code of Virginia (1950, as amended), and be added and combined with said abutting property in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. d. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility ofBoone, Boone and Loeb, Inc. 2. That, as a condition to the adoption of this ordinance, the portion of Fairway Estates Drive to be vacated hereby shall also be abandoned as part of the secondary system of state highways, and the alternative extended section of Fairway Estates Drive shall be accepted into the secondary system of state highways, by separate procedure and action in accordance with §33.1-155 ofthe Code of Virginia (1950, as amended). 3. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with ~ 15.2-2272.2 of the Code of Virginia (1950, as amended). 3 2A LOT 16 Exhibit A ~I PORTION OF 15 P.U.E. \ z ~LLJ I~ TO BE RELOCAJED ~ Q, 4• W ~ POR110N OF RIGHT-OF-WAY ~ ''~ `~ z ~ ~ TO BE VACATED ~ ~~ ~ ono LOT 17 ~ a3~ \ 2B ~~~ tiP ~i Q ~~ ~ LOT 8 FAIRWAY FOREST VILLAS O ,~o~:` P-B. 22. PG. 71 \ry ire i~ ~' EX. D.E. \ LOT 18 ~N tl- ~~m Q a 'SANG `F :LUNG o z OF 15' P.U.E. LOCATED 0 EX• 3 BHT-OF--WAY ~,, P ~ E ' ED_- 8E VACAT EX. 15 -' ~ ~4,596S.F. ~~~~ (SEE NOTE) -- -__• ~- ~EX. WAIERLINEJ :.:_::- -_ - ~-•-::'-- C :'=- -w _:"'xY;:? ~A=38_58 " 2C EX. 10~ D'E• OCATED POR1i0N 4 OF 15' P.U.E. ~, 5 \ AII~TYAY EX. STORM DITCH .pRi~ PR PO OSED ~NATERLINE ESTATES EASEMENT R/w 1M17DTI~ vARIEs ~***NOTE POR110N OF THE RIGHT-OF-WAY~- TO REVERT TO ADJOINING PROPERTY OWNER UPON VACATION BY THE ROANOKE COUNTY BOARD OF SUPERVISORS. CURVE DATA - CURVE RADIUS LENGlH TANGENT CHORD BEARING DELTA Ct 55.00' 121.17' 108.48' 98.11' N 7635'09" W 12873'42' C2 25.00' 35.14' 21.18' 3232' N 53'44'26' W 8032'29" C3 463.11' 47.71' 23.88' 47.69' N 8856:32' E 0554'09' C4 119.83' 89.84' 47.15' 87.75'. S 6637'44' E 4257'23" PLAT SHOWING A PORTION OF RIGHT-OF-WAY (4,596 S.F.) TO 8E VACATED ~yT~ O~ AND THE RELOCA170N OF A PORTION OF y ~ 4 l 24 '~ oZ 'f' A 15' PUBLIC UTILITY EASEMENT o q-- -- G~ AND ;~ 6. LEE ~ ANEW WATERLINE EASEMENT ° HENDERSON, JR '"' v ~ ~~ a PREPARED FOR ~•a'`''~=~D'';-!~' THE ROANOKE COUNTY BOARD OF SUPERVISIORS No. 1480 SITUATED ALONG FAIRWAY ESTATES DRIVE l9~ ~v~,o4' WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA DATE: MARCH 19, 2002 REVISED: -APRIL 23, 2002 SGALE: 1"=40' COMM. NO.: 98-174 CADD FILE: F:\1998\98174\SUR\174VAC.DWQ LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOI{E, VIRGINIA 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM ~~ LOT 7 ~~ r~ ~~~ \~p~ Z vF•-i a ~o~ _ ~w ~oo ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 SUBJECT: Ordinance vacating and closing an unimproved and unused portion of right-of- way known as Southern Pines Drive, Section 5, Southern Pines Subdivision, shown in Plat Book 2, Page 138, situated in the Cave Spring Magisterial District of Roanoke County. COUNTY ADMINISTRATORS COMMENTS: ~~ ~~ SUMMARY OF INFORMATION: The petitioners, Mr. Gordon C. Willis, Jr., Perry R. and Jennifer N. Conner, and Lewis C. Jamison, are requesting that the Board of Supervisors vacate a portion of a 50 foot unimproved public right-of--way known as Southern Pines Drive. The right-of--way to be vacated is shown on the attached map. The portion of Southern Pines Drive is shown and dedicated on the subdivision plat of Section 5, "Southern Pines" recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Plat Book 2, Page 138. Title to vacated right-of--way is to vest in the abutting lot owners pursuant to § 15.2-2274 of the Code of Virginia. The petitioners are the current owners of the abutting lots (Tax map numbers 87.19-1-4, 87.19-2-11 and 87.19-1-3). Southern Pines Drive, north of South Mountain Drive, has never been developed and is currently heavily wooded. There is no plan to further develop Southern Pines Drive by extending it north of South Mountain Drive. County staff recommends that the board approve the vacation, subject to reservation of a 50 foot sewer, water, drainage, greenway and public utility easement. r FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: County staff is requesting that the Roanoke County Board of Supervisors adopt the proposed ordinance, subject to the specified conditions. SUBMITTED BY: Arn~1d Covey, Director Department of Community Development APPROVED: '""~ ~~j Elmer C. Hodge T County Administrator ACTION VOTE Approved ()Motion By: No Yes Abs Denied () Church Received () Flora Referred McNamara To Minnix Nickens c: County Attorney's Office ~° ;° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, June 11, 2002 ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF RIGHT-OF-WAY KNOWN AS SOUTHERN PINES DRIVE, FORMERLY WOODLANDDRIVE, INSOUTHERN PINES SUBDIVISION SHOWN IN PLAT BOOK 2, PAGE 138, AND FURTHER SHOWN GENERALLY ON PLATS OF RECORD IN PLAT BOOK 18, PAGE 46, AND PLAT BOOK 21, PAGE 144, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Petitioner Java, LLC, is the owner of a parcel of land adjacent ORDI NANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF RIGHT-OF-WAY KNOWN AS SOUTHERN PINES DRIVE, FORMERLY WOODLAND DRIVE, IN SOUTHERN PINES SUBDIVISION SHOWN IN PLAT BOOK 2, PAGE 138, AND FURTHER SHOWN GENERALLY ON PLATS OF RECORD IN PLAT BOOK 18, PAGE 46, AND PLAT BOOK 21, PAGE 144, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT to a portion of Southern Pines Drive, said parcel being a portion of Lots 8 and 9, Section 2, `Map of Southern Pines' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 138, and designated on the Roanoke County Land Records as Tax Map #87.19.2-11; and, WHEREAS, Petitioner Old Heritage Corporation is the owner of a parcel of land adjacent to a portion of Southern Pines Drive, said parcel being "NEW TRACT lA (6.576 AC.), SOUTHERN PINES, SECTION 5", on a re-subdivision plat recorded in the aforesaid Clerk's Office in Plat Book 18, page 46, and designated on the Roanoke County Land Records as Tax Map #87.19-1.3; and, WHEREAS, Petitioners Perry R. Conner and Jennifer N. Conner are the owners of a parcel of land adjacent to a portion of Southern Pines Drive, said parcel being "Lot 2A-1, 0.486 ACRE", Section 5, Southern Pines, on a re-subdivision plat recorded in the aforesaid Clerk's Office in Plat Book 21, page 144, and designated on the Roanoke County Land Records as Tax Map #87.19.1-4; and, F-~ WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the portion of Southern Pines Drive lying between the above-described lots, which is an unimproved, unused right-of-way, measuring 50' in width and extending approximately 440' north from South Mountain Drive (Route 875), being shown and created as a portion of "Woodland Drive" on the `Map of Southern Pines' recorded in the aforesaid Clerk's Office in Plat Book 2, page 138; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on June 11, 2002; the public hearing and second reading of this ordinance was held on June 25, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved, unused right-of-way, situate in the Cave Spring Magisterial District and known as a portion of Southern Pines Drive, formerly Woodland Drive, measuring 50' in width and extending approximately440' north from South Mountain Drive (Route 875), being shown and created as a portion of "Woodland Drive" on the `Map of Southern Pines' recorded in the aforesaid Clerk's Office in Plat Book 2, page 138, and being shown generally upon the re-subdivision plats of record in said Clerk's Office in Plat Book 18, Page 46, and Plat Book 21, Page 144, and being further shown and designated as "PORTION OF SOUTHERN PINES DRIVE TO BE VACATED" on Exhibit A attached hereto and incorporated herein, be, and hereby is, vacated and closed to the extent that any public or County interest may exist, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: 2 a. That a perpetual water and sewer easement, drainage easement, public utility easement, and public access trail and greenway easement, fifty feet (50') in width, and extending north from South Mountain Drive (Route 875) approximately 440' between the above described parcels designated on the Roanoke County Land Records as Tax Map No. 87.19-2-11 and Tax Map Nos. 87.19.1-4 and 87.19-1-3, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public access trail(s)and/or greenways, and water, sewer, drainage and/or public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained. The location of said easements is shown and designated as "PORTION OF SOUTHERN PINES DRIVE TO BE VACATED" on the 'Plan Showing Portion of Southern Pines Drive To Be Vacated By Roanoke County Board of Supervisors' dated April 2, 2002, attached hereto as Exhibit A and made a part hereof. b. That fee simple title to the subject portion of Southern Pines Drive, formerly Woodland Drive, shall vest as provided bylaw, subject to the above-described easements reserved in subparagraph a. above and subject to the condition that the vacated area of land shall be added to and combined with the abutting properties, incompliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. c. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). 3 ACTION NO. ITEM NO. ~'°' -~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Request to vacate a 15' drainage easement and a 12' public utility easement on Lot 2, Block 12, Plat of Section No. 3, Beverly Heights North recorded in Plat Book 8, Page 16, owned by Michael L. Hewitt and Brittan R. Troutt, and located in the Catawba Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioners, Michael L. Hewitt and Brittan R. Troutt, are requesting the Board of Supervisors to vacate a 15-foot drainage easement and a 12-foot public utility easement crossing their property so that they may improve their property. BACKGROUND: Michael L. Hewitt and Brittan R. Troutt are the owners of Lot 2, Blk. 12, Section 3 Beverly Heights North and are requesting the Roanoke County Board of Supervisors, by Ordinance, vacate a 15-foot drainage easement and a 12-foot public utility easement crossing their property as shown on Plat Book 8, Page 16. Staff has inspected the area and determined that the 15-foot drainage easement crossing this property is no longer necessary for proper storm water drainage of the area because there is no discharge of water from a public street onto the property and no drainage ditch exists. Staff also contacted local utility companies and found that there were no objections to the closing of the 12-foot public utility easement on the property. ,~r ~"~ SUMMARY OF INFORMATION: The petitioners are requesting that the 15' drainage and 12' public utility easements as shown on Exhibit A attached, be vacated in accordance with §15.2-2272(2), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. Staff has conducted a field inspection of the lots encumbered by these easements and has determined that there are no objections to the proposed vacations; staff therefore concurs in the Petitioners' request. FISCAL IMPACT: All costs associated with this action shall be the responsibility of the Petitioners. ALTERNATIVES: 1. That the Board approve and adopt the first reading of this ordinance to vacate the described easements and schedule the second reading and public hearing for June 25. 2002. 2. That the Board not vacate the described easements. STAFF RECOMMENDATION: Staff recommends Alternative 1. Respectfully submitted, Arnold Covey, Director Department of Community D elopment ACTION Approved by, Elmer C. Hodge County Administrator VOTE Approved ()Motion by Church Denied () Flora Received () McNamara Referred () Minnix To () Nickens pc: County Attorney Attachment No Yes Abs a ~....._ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 ORDINANCE TO VACATE A 15' DRAINAGE EASEMENT AND A 12' PUBLIC UTILITY EASEMENT ON LOT 2, BLOCK 12, PLAT OF SECTION NO. 3, BEVERLY HEIGHTS NORTH RECORDED IN PLAT BOOK 8, PAGE 16, OWNED BY MICHAEL L. HEWITT AND BRITTAN R. TROUTT, AND LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, by plat entitled `PLAT OF SECTION NO. 3, BEVERLY HEIGHTS NORTH', dated October 25, 1971, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 8, page 16, the developer, Fralin and Waldron, Incorporated, dedicated and created a "15' D.E." [drainage easement] and a "12' P.U.E." [public utility easement] on certain lots in said subdivision, including Lot 2, Block 12; and, WHEREAS, the Petitioners, Michael L. Hewitt and Brittan R. Troutt, are the current owners of Lot 2, Block 12, Section 3, Beverly Heights North, designated on the Roanoke County Land Records as Tax Map No. 44.03-3-48, and have requested that the above-described existing 15' drainage easement and 12' public utility easement be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments and the public utility companies have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on June 11, 2002, and the public hearing and second reading of this ordinance was held on June 25, 2002. 1 F-- ~ NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 15' drainage easement shown as "15' D.E. to be Vacated", and the 12' public utility easement shown as "12' P.U.E. to be Vacated" on Exhibit A attached hereto, said easements having been dedicated and created as "15' D.E." and "12' P.U.E." on Lot 2, Block 12, on the subdivision plat entitled `PLAT OF SECTION NO.3, BEVERLY HEIGHTS NORTH', dated October 25, 1971, and of record in the aforesaid Clerk's Office in Plat Book 8, page 16, located in the Catawba Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners, Michael L. Hewitt and Brittan R. Troutt. 3. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 2 ~ ROANOKE COUNTY Plat sho~.ving vacation of a 15' D.E. and ~ DEPARTMENT OF 12' P. U.E. in Lot 2, Block 12, Section 3 of Beverly Heights North COMMUNITY DEVELOPMENT Tax Map No.44.03-3-48 \ Date" 06-05-02 Scaie: f "=30' ~ EXHIBIT A ~ \ ACTION # ITEM NUMBER ~ -- ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Ordinance Authorizing and Approving Assignment and Acceptance of Assignment of a Lease Agreement Between East Main Street Properties, L.L.C., and Blue Ridge Community Services for 381 Square Feet (Suite 207) of Office Space in the Salem Bank & Trust Building at 220 East Main Street in Salem COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of a proposed ordinance to approve, as current Landlord ofthe Salem Bank and Trust Building, an assignment ofthe lease agreement for the office space formerly occupied and rented by Blue Ridge Community Services. This ordinance is also to authorize the County of Roanoke, Department of Social Services, to accept assignment of the Blue Ridge Community Services lease and assume the terms, obligations and liabilities thereunder. BACKGROUND: In May, 2001, the Board of Supervisors acquired the office building known as the Salem Bank and Trust Building from East Main Properties, LLC. The County received the building subject to numerous leases for office space, one of which was for Suite 207 (381 sq. ft.) between East Main Street Properties, LLC and Blue Ridge Community Services, dated November 1, 1997. The initial term ofthis lease was one year, commencing on November 1, 1998, and ending on October 31, 1999, with an annual rental of $3,429.00 payable in monthly installments of $285.75. The lease provides for 5 automatic 1-year options to renew and a rental increase of 3.5% annually. SUMMARY OF INFORMATION On July 1, 2001, the Department of Social Services assumed responsibility for administration ofthe FAPT/CPMT program under the Comprehensive Services Act, previously administered by Blue Ridge Community Services, and maintains the administrative personnel in the same office space. In t F~- ~ order to show a clear delineation of the funding for the FAPT/CPMT program, with payment of the rental for the office space, it is appropriate for the lease to be assigned to the County of Roanoke, Department of Social Services. This action is to accept the assignment by the department as Tenant, as well as to consent to the assignment as Landlord. FISCAL IMPACT The funds are available in the CSA (CPMT) administrative budget. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance to authorize and approve the assignment, as Landlord, and accept the assignment, as Tenant, of the Blue Ridge Commumty Services lease for Suite 207 at the Salem Bank and Trust Building. The second reading of this ordinance will be scheduled for June 25, 2002. SUBMITTED BY: ;! ohn M. Chambliss Assistant County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION APPROVED BY: ~`,~~ Elmer C. Hodge County Administrator VOTE Church Flora McNamara Minnix Nickens No Yes Abs ~-- ~e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER TUESDAY, JUNE 11, 2002 ORDINANCE AUTHORIZING AND APPROVING ASSIGNMENT AND ACCEPTANCE OF ASSIGNMENT OF A LEASE AGREEMENT BETWEEN EAST MAIN STREET PROPERTIES, L.L. C., AND BLUE RIDGE COMMUNITY SERVICES FOR 381 SQUARE FEET (SUITE 207) OF OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET IN SALEM WHEREAS, by Lease Agreement dated November 1, 1997, between East Main Street Properties, L.L.C., as Landlord, and Blue Ridge Community Services, as Tenant, the Tenant leased from the Landlord 381 square feet of office space (Suite 207) in the Salem Bank & Trust Building in Salem, Virginia, for the purpose of providing contractual services for the Roanoke County Department of Social Services, specifically including administration of the Comprehensive Services Act program (FAPT/CPMT); and, WHEREAS, the initial term of said lease was for a period of one (1) year, commencing on November 1, 1998, and ending on October 31, 1999, at an annual rental of $3,429.00 payable in twelve (12) monthly installments of $285.75 each, together with five automatic one-year options to renew with a 3.5% annual rental increase; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, purchased the Salem Bank & Trust Building on May 15, 2001, subject to the above-described lease; and, WHEREAS, effective July 1, 2001, the County of Roanoke Department of Social Services assumed responsibility for administration ofthe Comprehensive Services Act program (FAPT/CPMT) and continued to use and occupy Suite 207 for such purpose; and, r .A ~} WHEREAS, in order to accurately reflect the use of office space and clarify funding streams for operation and administration of the Comprehensive Services Act program, it is deemed appropriate for the County of Roanoke, Department of Social Services, to accept assignment of the Lease Agreement dated November 1, 1997, for Suite 207 and to assume all liabilities and obligations of the Tenant under said lease; and, WHEREAS, the Board of Supervisors of Roanoke County, as Landlord, consents to the assignment of the above-described lease; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on June 11, 2002; and the second reading was held on June 25, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That acceptance of the assignment, effective July 1, 2001, from Blue Ridge Community Services (Tenant/Assignor) to The County of Roanoke, Department of Social Services (Tenant/Assignee) of the Lease Agreement dated November 1, 1997, between East Main Street Properties, L.L.C., as Landlord, and Blue Ridge Community Services, as Tenant, for operation and administration of the Comprehensive Services Act program (FAPT/CPMT) in 381 square feet of office space (Suite 207) in the Salem Bank & Trust Building in Salem, Virginia, together with assumption by the County of all liabilities and obligations of the Tenant under said lease and release of Blue Ridge Community Services of and from any further liabilities or obligations as Tenant thereunder, be and hereby is authorized and approved. 2 _. s ~~ ~._ - 2. That the Board of Supervisors of the County of Roanoke, as current Landlord, hereby approves and consents to the above-described assignment. 3. That the funds for the rent are available in the CSA (CPMT) administrative budget. 4. That the County Administrator or any assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of the Board of Supervisors as Landlord and on behalf of the County of Roanoke, Department of Social Services as Tenant/Assignee in this matter as may be necessary to accomplish this transaction, all of which shall be approved as to form by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 3 ~'~' ~ ~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 ORDINANCE 061102-5 TO INCREASE THE SALARIES OF THE MEM- BERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,165.36 by Ordinance 061201-6 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 28, 2002; the second reading and public hearing was held on June 11, 2002. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 2.5% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 1 i~~ of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,494.50 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2002. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Joe Sgroi, Director, Human Resources 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In June of 2001, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on May 28, 2002, the second reading and public hearing is scheduled for June 11, 2002. The current salary for Board members is $13,165.36. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 2.5%. FISCAL IMPACTS: A 2.5% increase would cost $1,645.70 ($329.14 each). The new salary for each Board member would be $13,494.50. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd l.3' " pectfully submitted, ti ~~ Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred ( ) to Motion by No Yes Abs Church Flora McNamara Minnix Nickens U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,165.36 by Ordinance 061201-6 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 28, 2002; the second reading and public hearing was held on June 11, 2002. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 2.5% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,494.50 for members of the Board. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd ~- - i In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2002. U:\WPDOCS\AGENDA\GENERAL\bofs salary increase.wpd ACTION NUMBER ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) The five-year term of Carlton W. Wright, Hollins District, will expire June 30, 2002. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and is NOT willing to serve another term. 3. COURT-COMMUNITY CORRECTIONSALCOHOLSAFETYACTION PROGRAM (ASAP) POLICY BOARD The two year term of Ray Lavinder, Chief of Police, will expire July 1, 2002. 4. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 5. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who ~t° has resigned. This term will expire June 30, 2003. 6. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford will expire June 30, 2002. Mr. Lanford has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board APPRO ED BY: Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens _ _ _ 2 ~.,,,.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 11,. 2002, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Request from Schools for appropriation of $5,883,778 for the 2002-2003 Roanoke Valley Regional Special Education Board Budget. 2. Resolution of Congratulations to City of Salem in recognition of their 200`n Anniversary. That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 1 ~,~ A COPY TESTE: /~Y2,~~. Brenda J. Hol on, C C Deputy Clerk to the Board of Supervisors cc: File Patricia Radcliffe, Director of Special Education and Pupil Personnel Services Diane D. Hyatt, Chief Financial Officer Penny Hodge, Director, Schools, Budget and Finance Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 r ACTION NO. A-061102-6.a ITEM NO. ~ -- I MEETING DATE: June 11, 2002 AGENDA ITEM: Request for Appropriation to the 2002-03 Roanoke Valley Regional School Fund (820) COUNTY ADMINISTRATOR'S COMMENTS: ~,,,„.w./ ~/...,,,,.i/ SUMMARY OF INFORMATION: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The regional board budget for fiscal year 2001-02 is currently $5,601,734. The board-adopted budget for 2002-03 is $5,883,778. The Regional Program began operation during the fiscal year 1986-87. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County and Franklin County. Services are provided to children with autism, multiple disabilities, severe and profound disabilities and hearing impairments. FISCAL IMPACT: Revenue received from the participating school divisions is based on a per pupil cost. The program cost for each division is offset through reimbursement from the State Department of Education. STAFF RECOMMENDATION: Staff recommends appropriation of $5,883,778 to the Roanoke Valley Regional Special Education Board's budget for fiscal year 2002-03. The Roanoke County School Board adopted this budget at their May 21, 20 2, board meeting. Signature ~-~~ ~~z' C ,~ "~ tricia Radcliffe Elmer C. Hodge Director of Special Education and County Administrator Pupil Personnel Services ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () Flora _ x _ Received () McNamara- x _ Referred () Minnix _ _ x To () Nickens _ x _ cc: File Patricia Radcliffe, Director of Special Education and Pupil Personnel Services Diane D. Hyatt, Chief Financial Officer Penny Hodge, Director, Schools, Budget and Finance Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ~. 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O ~ tV P ~ m N p, 1~ ^~. ~ m m m ~ ~j ~ N ^~ p N o~ O OD ,~, r ". ao r a m r ti ~ O ~ m ~ g d ^ .,~ ~ m0 M N ~. m ~ ^ 1(1 O; 1(1 a Q 1~ . n m I[f T° m m ~ N ~ Q p O < T° m N O O ~ p 0D pp OD ti N Z m O S m ~ m m ~ ~ ~ m O, N , m o rn N n a° ^ m m O O ° w n OD, ~ D n T° ~ a .m-r .p < m 'Q Q K m ~ ~` N a .p 7 N 1~ m . -~ u> n ~ ~ '° .N. ~ n ~ N 0 Q f~ ~ ~ T ~ V P m _ o~ N m ~ ~ Q ^ n ~ O~ O ri O~ m ~ ri m z >< 5 ~ LL ~ ~ ~ o "~~ ~ -+ o z z o < " ` < ~' d ~~ ~ g ~ w ~ o > ~c°c~~w ~ ~ LL v~i~5~ ~~ ~$z~ ~Z ~ ~~vu'i' i~vNi Z ~ ~ w~`~°~yO °~~W" ~ i~na ~ ~'< ~ o ~~ ~ g z ~ z~"~ g~ " uS> < w O~ N O~ W m~~ v< qw K e w 1 ~ Z Z` < D~ wy x 0 w o p u F a c a a W o ~ ~ O V W ~ w ^ < ~ m < ~ ~ C IV < ~ ~ V C 1(1 O 0 N d~.. , r trj n 1~ APPLICANT CERTIFK:ATION AND CHECKLIST - (I) PAGE: 1 Date Completed: March 15,2002 Applicarn Roanoke Valley Regional Board for Low Incidence Populations Contact Person: Pat Radcliffe, Director (540) 562-3900 Proposed Budget Dates: July 1, 2002- June 30, 2003 Deadline: Date Received: CHECK YES OR NO Application Forms Yes x No Audit Yes x No Location Street 5937 Cove Road, NW City Roanoke Phone 540-562-3900 State Yrginia Zip 24019 FORMS SUBMITTED (I) Applicant Certification and Checklist X (II)Program Narrative X (III)Service Information Forms X (IV)Revenue X (V) Employee Compensation X (VI)Contractual Service Fees X (VII)Fringe Benefits ("') X (VIII) Real Property Information('-~') X (IX) Depreciation Summary("') X (X) Other Operating X (XI) Other Operating Expenses X (XII) Other Operation Expenses X (X111) Expense Summary X XIV) Rate Computation Schedule X Note: ("') indicates the form is not included with the package it will be sent on an as needed basis only. COMPLIANCE STATEMENT As an authorized representative of the applicant, I certify that the information submitted in and with this application package is true and complete, that the services meet all applicable licensing and/or certification standards. Further, the program does not duplicate reimbursement for services provided, and all allocations of expenses and revenues are fair and consistent with prior year applications. Signature Chairman. Roanoke Valley Regional Board _ Title Date ~^ .• t~ROGRAM NARRATIVE - (11) Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1, 2002-June 30, 2003 1) Name of Program PAGE: 2 DATE: March 15,2002 Roanoke Valley Regional Program for Low Incidence Populations 2) Statement of Philosophy: To provide a program which meets the specific educational needs of children who have severe disabilities, autism, multiple disabilities and deafness/hearing impairments. To continue to foster cooperative efforts among the several school divisions in order to better meet the educational needs of their disabled populations. 3) Age of Service Recipients: 2 to 21 4) Disability conditions of service recipients: Severe Disability Autism Multiple Disability Deafness/Hearing Impairment 5) Level of parent or guardian participation required by the program: Parent and/or guardian participation is accomplished through involvement in program planning and implementation, IEp development, parent support groups and various local and state inservice meetings. ~` SERVICE INFORMATION - (111) Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: 1 Name of Service: Autism JULY 1, 2002 June 30, 2003 PAGE: 3 DATE: March 15,2002 2 Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in developing and updating IEP and instructional goals for each student. 3 Unit: Daily Rate 4 Definition of Unit: 5 % hours of instruction for a period of 180 days CENSUS Month Prior Year Actual Current Year Proposed Rate Actual(A) Year Projection and Estimated (E) 1. July Z. August 3. September 42 42 (A) 45 4. October 42 42 (A) 45 5. November 42 42 (A) 45 6. December 41 42 (A) 45 7. January 42 41 (A) 45 _ 8. February 44 41 (E) 45 9. March 44 41 (E) 45 10. April 43 41 (E) 45 11. May 44 41 (E) 45 12. June 44 41 (E) 45 13. Average Daily Enrollment for the 43 41 45 _ 14. Number of days service is offered per year 180 180 180 15. Number of Total Units 7,353 7,011 7,695 (Carry forward to Form XN line 10) The utilization rate should be 95%. To calculate the number ~ units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only°. .~ SERVICE INFORMATION - (111) Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 2002 June 30, 2003 PAGE: 4 DATE: March 15, 2002 ~_~ 1) Name of Service: Severe Disability 2) Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. 3) Unit: Daily Rate 4) Definition of Unit: 5'/: hours of instruction for a period of 180 days CENSUS Current Year Actual (A) Proposed Rate Month Prior Year Actual and Estimated (E) Year Projection 1. July 2. August 3. September 30 30 A 28 4. October 31 ~ A 28 5. November 31 30 A 28 6. December 30 30 A 28 7. January 29 30 A 28 8. February 30 30 E 28 9. March 30 _ 30 E 28 10. April 30 30 E 28 11. May 30 30 E 28 12. June 30 30 E 28 13. Avera a Daily Enrollment for the year 30 30 28 14. Number of da s service is offered per year 180 180 180 f5. Number of Tota! Un/ts 5130 5130 4788 (Carry forward to Form XIV line 10) The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. _l_. T SERVICE INFORMATION -(III) PAGE: 5 DATE: March 15,2002 Applicarrt: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1,2002 June 30, 2003 1)Name of Service: Instructional Assistants 2)Description of Services: To provide one~on-one assistance to students as ident~ed by the muttidisciplinarytesm. Individual goals may include decreasing the effects of speck disabling conditions and promote normalization to the greatest extent possible. 3) UnR: Daily Rate 4)Definition of Unit: 5'/s hours of instruction for a period of 180 days Current Year CENSUS Month Actual(A) Proposed Rate Prior Year Actu, nd Estimated (Ej Year Projection 1. July 2. August 3. September 79 81 (A) 117 4. October 80 81 (A) 4.17 5. November 81 81 (A) 117 6. December 81 82 (A) 117 7. January 82 81 (A) 117 8. February 85 84 (E) 117 9. March 85 85 (E) 117 10. April 85 85 (E) 117 11. May 85 85 (E) 117 12. June 85 85 (E) 117 13. Aver a Dail Enrollment for the ear 83 83 117 14. Number of da s service is offered r ear 180 180 180 15. Number of Total Units 14940 14940 0 21060 (Carry forward to Form XIV Nne f 0) The utilization rate should be 100%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 10C "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". Z--l SERVICE INFORMATION - (III) PAGE: 6 DATE: March 15,2002 Applicant: Roanoke Valley Regional Board for low Incidence Populations Proposed Rate Year Dates July 1,2002 July 1, 2003 1) Name of Service: Multiple Disabilities 2) Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in developing and updating IEP and instructional goals for each student. 3) Unit: Dairy Rate 4) Definition of Unit: 5 Y: hours of instruction for a period of 180 days CENSUS Current Year Acfual(A) Pro sed Rate Month nor Year Actua~3nd Estimated (E) Year Pro'ection 1. July 2. August 3. September 46 44 A 47 4. October 46 42 A 47 5. November 46 42 A 47 6. December 46 43 A 47 - 7. January 47 43 A 47 8. February 47 43 E 47 9. March 47 43 E 47 10. April 47 43 E 47 11. May 47 43 E 47 12. June 47 43 E 47 13. Avera a Dail F~rrollmeM 47 43 47 for the year 14. Number of da service is offered r ar 180 180 180 13. Number of Total Units 8037 7353 8037 (Carry forward to Form XIV line 10) The utilization rate should be 95%. ' To calculate the number of units, take the average daffy census number X number of days a year the service is offered X the utilization rate of 95°~. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (111 Applicant: Proposed Rate Year Dates: Name of Service: Description of Services: Unit: Definition of Unit: CENSUS Rate Month Prior Year Actual and Estimated Year Projection ' 1. July 2. August 3. September 4. October 5. November 6. December 7. January 8. February 9. March 10. April 11. May 12. June Roanoke Valley Regional Board for Low Incidence Populations Juty 1,2002 June 30, 2003 Deafness/Hearing Impairment PAGE: 7 DATE: arch 15,2002 ~- Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in developing and updating IEP and instructional goals for each student. Daily Rate 5'/2 hours of instruction for a period of 180 days 31 30 A 35 32 30 A" 35 31 30 A 35 31 29 A 35 31 31 A 35 31 31 E 35 32 ~ 31 E 35 32 31 E 35 32 31 E 35 32 31 E 35 13. Average Daily Enrollment for the ear 32 31 35 14. Number of da s service is offered r ear 180 180 180 15. Number of Total Units 5472 5301 5985 _ (Carry forward to Form XIV line 10) The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95% "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". ~" f SERVICE INFORMATION - (III) PAGE: 8 DATE: March 15,2002 Applicant: Roanoke Valley Regional Board for Lovy Incidence Populations Proposed Rate Year Dates: July 1, 20C June 30, 2003 Name of Service: Summer School (Optional) Description of Services: Instructional services for autistic, severe, multiple disabled and deaf/hearing impaired students provided based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. Unit: Daily Rate Definition of Unit: 3 hours of instruction fa a period of 20 days Cun-enf Year Rate Month Prior Year Actua~nd Estimated (E) Year Projection 1. July 88 74 A _ 82 2. August 88 74 A 82 3. September 4. October 5. November 6. December 7. January _ 8. February 9. March 10. April 11. May 12. June 13. Avera a Dail Enrollment for the ear 88 74 82 14. Number of da s service is offered per ear 20 24 24 1 S. Number of Total Units 1672 1687 1870 (Carry forward to Form XIV line 10) The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only*'. ~_.. SERVICE INFORMATION - (III) Applicant: Proposed Rate Year Dates: Name of Service: Description of Services: Unit: Hourly Rate Definition of Unit: PAGE: 9 DATE: March 15,2002 Roanoke Valley Regional Board for Low Incidence Populations July 1, 2002 June 30, 2003 Physical Therapy (Optional) Services to be provided by a qual"flied physical therapist. The goal is to promote the normal growth and function of movement skills. Individual goals may include decreasing the effects of speck disabling conditions and promote normalization to the greatest extent possible. 60 minute sessions. May be subdivided into smaller sessions, i.e., 30 minutes. Current Year CENSUS Actual(A) Proposed Rate Month 'rforYearActus~nd Estimated (EJ YearProjectfon 1. July 25 17 A 30 2. August `~3 ~ A ~ 3. September 71 68 A 70 4. October 75 65 A 70 5. November 57 58 A 70 6. December 52 65 A 70 7. January 70 65 A 70 8. February 67 64 E 70 9. March 65 64 E 70 10. April 57 64 E 70 11. May 58 64 E 70 12. June 47 64 E 70 13. Average Daily Enrollment for the year WA WA N~A- 14. Number of days service is offered per year WA WA WA 15. Number of Total Unfts WA WA WA (Carry forward to Form XIV line 10) ~`_ SERVICE INFORMATION - (III) PAGE: 10 DATE: March 15,2002 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1, 2002 June 30, 2003 Name of Service: Occupational Therapy (Optional) Description of Services: Occupational therapy to be provided to children identified as having developmental or restorative motor needs. The goal will be to facilitate independent functioning and limit progressive disabling effects from injury and/or disease. Unit: Hourly Rate Definition of Unit: 60 minute sessions. May be subdivided into smaller sessions, i.e., 30 minutes. Curtest Year CENSUS Ach~a/(A) Proposed Rate Month Prror Year Actuaand Estinrattied (E) Year Pro1e c&on 1. July 52 47 A 50 2. August 114 118 A 50 3. September 112 124 A 121 4. October 125 139 A 121 5. November 122 127 A 121 6. December 116 127 A 121 7. January 133 137 A 121 ~- 8. February 133 127E 121 9. March 135 137E 121 10. April 124 127E 121 11. May 130 127E 121 12. June 121 127E 12t 13. Average Daily Enrollment for tfie year N/A N/A N/A 14. Number of days service is offered per year N/A N/A N/A 15. Number of Total Units N/A N/A N/A _ (Carry forward to Form XN line 10) The utilization rate should be 95%. To cak:ulate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. "For small Programs a drfferent percentage may be used, this however is negotiable on an individual program basis only". ~.. SERVICE INFORMATION • (III) PAf3E: 11 DATE: March 15,2002 Applicant; Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: Juy 1, 2002 June 30, 2003 Name of Service: Speech Therapy/Audiological Consult (Optional)` Description of Services: Speech services will be provided for identification and diagnosis of speech and language problems. Identified students will be provided instruction as specified in their IEP. The program will be comprehensive and will include parental involvement in reaching the child's goals. Audiological Consult will be provided to Hearing Impaired students. `Services are provided on an as needed basis only. Unk: Hourly Rate Definition of Unit: One hour sessions (60 minutes) may be divided into two one-half hour (30 minute) sessions Currer-t Year CENSUS Acdral(A) P-opoaed Rate Monfh Prior Year Acdnnd Estimated (E) Year Projection 1. July 56 57 A 57 2. August 29 32 A 32 3. September 29 32 A 32 4 October 32 0 A 5 5. November 3 0 A 5 6. December 1 0 A 5 7 January 22 3 A 5 8. February 3 4 E 5 9 March 3 3 E 5 10. April 3 3 E 5 11 May 3 3 E 5 12. June 2 3 E 5 13. Average Daily Enrollment for the year WA WA WA 14. Number of days service is offered per year WA WA WA 15. Number of Total Units WA WA WA (Carry fonaard to Form XIV line 10) `Projected number of students will receive possible Audiological consult services. The utilization rate should be 95°h To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°h. "'For small Programs a difrererrt percentage may be used, this however is negotiable on an individual program basis only" °~ SERVICE INFORMATION - (III) PAGE: 12 DATE: March 15, 2002 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1, 2002 June 30, 2003 Name of Service: Psychological Assessment (Optional) Description of Services: Administer and interpret tests to gain a current estimate of present intellectual performance and gather information to assist in eligibility determination, appropriate educational planning, and/or further placement recommendations. Services will be provided upon request from the sending school division. Unit: Hourly Rate Definition of Unit: 60 minute session Current Year CENSUS Actua!(A) Proposed Rate Month Prior Year Actual and Estimated (E ) Year Projection 1. July 0 0 A 0 2. August 1 0 A 0 3. September 1 0 A 0 4. October 1 0 A 0 5. November 0 0 A 0 6. December 0 1 A 1 7 January 0 1 A 1 8. February 0 1 E Y 1 9. March 0 1 E 1 10 April 0 1 E 1 11. May 0 1 E 1 12. June 0 1 E 1 13. Average Daily Enrollment for the year WA WA WA 14. Number of days service is offered per year WA WA NSA 15. Number of Total Units WA WA WA (Cam forward to Form XIV line 10) __ The utilization rate should be 95°h. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°h "For small Programs a drfferent percentage may be used, this however is negotiable on an indmdual program basis only°. + ~._. SERVICE INFORMATION - (111) PAGE: 13 DATE: March 15, 2002 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1, 2002 June 30, 2003 Name of Service: Work Experience Training (Optionaq Description of Services: Daily work experience training at area businesses or sheltered workshops within the community. Areas addressed are work habits, social skills, communication, and independence at the work site. Unit: Daily Rate Definition of Unit: 2 54 hours per day at a work ske with trainer Current Year CENSUS Actual(AJ Proposed Rate Month Prior Year Actual and Estimated ( E} Year Projection 1 July 0 O A 0 2. August 7 9 A 10 3. September 7 9 A 10 4. October 7 9 A 10 5. November 7 9 A 10 6. December 7 9 A 10 7. January 7 9 A _ 10 8. February 7 9 E 10 9. March 7 9 E 10 10. April 7 9 E 10 11. May 7 9 E 10 12. June 7 9 E 10 13. Average Daily Enrollment for the year WA WA N/A 14. Number of days service is offered per year N/A N/A N/A 15. Number of Total Units N/A N/A N/A (Carry forvvard to Form XIV line 10) __ The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95% "For small Programs a dffferent percentage may be used, this hmvever is negotiable on an individual program basis only". ®" SERVICE INFORMATION - (III) PAGE: 14 DATE: March 15, 2002 Applicant: Roanoke Valley Regional Board for Law Incidence Populations Proposed Rate Year Dates: July 1, 2002 June 30, 2003 Name of Service: Assistive Technology Services (Optional) Description of Services: Provide assistive technology services as needed to identfied students and provide continued equipment maintenance as necessary. Unk: Hourly Rate Definition of Unit: 60 minute traininglconsultation session and maintenance Current Year CENSUS Actual(A) Proposed Rate Month Prior Year Actua! and Estimated (E) Year Projection 1 July 0 0 A 10 2. August 4 6 A 10 3. September 5 6 A 10 4. October 1 10 A 10 5. November 1 15 A 10 6. December 4 0 A ~ - 10 7. January 5 10 A 10 8. February 4 10 E 10 9. March 10 10 E 10 10. April 0 10 E 10 11. May 10 - 10 E 10 12. June 10 10 E 10 13. Average Daily Enrollment for the year N/A N/A WA 14. Number of days service is offered per year N/A N/A N/A 15. Number of Total Units N/A N/A N/A (Carry forward to Form XIV line 10) The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°~ "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". 'r SERVICE INFORMATION - (111) PAGE: 15 DATE: March 15, 2002 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1, 2002 June 30, 2003 Name of Service: Psychological Counseling (Optional) Description of Services: Psychological Counseling will be provided on an individual basis. Students in need of psychological counseling will receive counseling as specfied in the Individualized Education Program. The counseling goal will be to enhance educational services of identified students. Unit: Hourly Rate Definition of Unk: One hour sessions (6D minutes) may be divided into two one-half hour (30 minute) sessions. Currerrt Year CENSUS Actual(A) Proposed Rate MOIIm lTIO/ leaf ACIUar ana c3alrla(eV Ic) r rm r~~/en.uw~ 1. July 0 0 A 0 2. August 0 0 A 0 3. September 1 0 A 0 4. October 0 0 A 10 5. November 1 0 A 10 6. December 1 0 A 10 7 January 1 1 A 10 _, 8. February 1 D E 10 9. March 1 1 E 10 10. April 1 1 E 10 11. May 1 1 E 10 12. June 1 1 E 10 13. Average Daily Enrollmeltt for the year N/A N/A WA 14. Number of days service is offered per year N/A N/A N/A 15. Number of Total Units N/A WA N/A _ `~ (Carry forward to Form XIV line 10) The utilization rate should be 95%. To calculate the number of units, take the average dairy census number X number of days a year the service is offered X the utilization rate of 95% "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". T--I Roanoke Valley Regional BoardlLow Incidence Populations Proposed Budget Dates: July 1, 2002 to June 2003 REVENUES - (IV) PAGE: 16 DATE: March 15, 2002 (a) (b) (c) (d) (e) PRIOR CURRENT UNAVAILABLE/ AVAILABLE FOR YEAR YEAR TOTAL RESTRICTED OPERATIONS ACTUAL ESTIMATE c=cam 6rnrrts From Governmerrtnl Agenci Technolo Grant 26,000 26,000 26,000 26,000 Total 26,000 26,000 26,000 26,000 Service Fee Revenue Grand Total Revenue 26,000 26,000 $26,000 $26.000 ~-_ REAL PROPERTY INFORMATION (VIII) Pnge 48 Applicant: Roanoke Valley Regional Board/Low Incidence Populations Proposed Budget Dates: July 1, 2002 to June 30, 2003 Date Completed: March 15, 2002 1. LOCATION(S) OF BUILDINGS AND LAND: See attached lenses/letters regarding classroom space leased by Regional Board. 2. IF LEASED, ENTER NAME AND ADDRESS OF ALL OWNERS: Roanoke County Schools Roanoke City Schools Franklin County Schools Botetourt County Schools 5937 Cove Road, NW P.O. Box 13145 25 Berrxird Road P.O. Box 309 Roanoke. VA 24019 Roanoke. VA 24019 Rocky Mount, VA 24151 Fincastle, VA 24090 3. ARE ANY OWNERS RELATED PARTIES? (SEE INSTRUCTIONS) ^ Yes ~ No 4. IF OWNED (OR BEING PURCHASED) NAME AND ADDRESS OF PARTY(S) HOLDING TRUST(S) AND THE AMOUNT(S) OF TRUST(S): Not A~plicnble 5. LAND ACREAGE: Not Applicable NUMBER OF BUILDINGS: 19 partial buildings will be used INSURED VALUE OF BUILDINGS: Not Applicable TOTAL FLOOR SPACE: See leases 6. APPROXIMATE FLOOR SPACE IN SQUARE FEET USED FOR THE COMBINED RESIDENTIAL AND/OR SCHOOL PROGRAM: See leases 7. WHO OCCUPIES ANY FLOOR SPACE NOT USED BY COMBINED RESIDENTIAL AND/OR SCHOOL PROGRAM: Programs are located in several school divisions -Roanoke County Roanoke City, Franklin County, and Botetourt County 8. THE REAL PROPERTY COSTS CHARGED TO THIS PROGRAM DETERMINED ON THE BASIS OF AN ALLOCATION METHOD? ^ Yes ~ No IF YES, ATTACH A DESCRIPTION OF THE METHODOLOGY r• LOCATIONS WHERE SERVICES ARE PROVIDED Page 49A ROANOKE COUNTY SCHOOLS Glen Cove Elementary School (SD) 5901 Cove Road, NW Roarake, Virginia 24019 (540) 561-8135 Mountain View Elementary School (AUT) 6001 Plantation Circle, NW Roanoke, Virginia 24019 (540) 561-8175 Mount Pleasant Elementary School (SD) 3216 Mount Pleasant Boulevard Roanoke, Vrginin 24014 (540) 342-1879 Hidden Volley Middle School (AUT) 4902 Hidden Valley School Road Roanoke, Virginia 24018 (540) 772-7570 Northside Middle School (SD) 6810 Northside High School Road, NW Roanoke, Vrginin 24019 (540) 561-8145 Cave Spring High School 3712 Chaparral Drive Roanoke, Virginia 24018 (540) 772-7550 (MD) Northside High School (SD) 6758 Northside High School Road, NW Roanoke, Virginia 24019 (540) 561-8155 Hidden Valley High School 5000 Titan Trail Roanoke, Virginia 24018 (540) 776-7320 (AUT) ~_ _L.." LOCATIONS WHERE SERVICES ARE PROVIDED (con't.) Pnge 49B ROANOKE CITY SCHOOLS Fishburn Park Elementary School (MD) 3057 Colonial Avenue, SW Roanoke, Virginia 24015 (540) 853-2931 Preston Park Elementary Schoool (MD) 3142.Preston Park Avenue, SW Roanoke, Virginia 24015 (540) 853-2996 James Madison Middle School (MD) 1160 Overland Rond, SW Roanoke, Vrginia 24015 (540) 853-2351 Virginia Heights Elementary School (D~~) 1210 Amherst Avenue, SW Roanoke, Virginia 24015 (540) 853-2937 Patrick Henry Nigh School 2102 Grandin Road, SW Roanoke, Virginia 24015 (540) 853-2255 Woodrow Wilson Middle School 1813 Carter Road, SW Roanoke, Virginia 24015 (540) 853-2358 Gorden City Elementary School 3718 Garden City BLVD. SE Roanoke, Virginia 24014 (540) 853-2116 (D/HI) (D/HI) (AUT) ~_. LOCATIONS WHERE SERVICES ARE PROVIDED (con't.) Page 49C BOTETOURT COUNTY SCHOOLS Breckinridge Elementary School P.O. Box 175 Fincastle, Virginia 24090 (540) 473-2423 Lord Botetourt High School Route 220 Dnleville, Virginia 24083 (540) 992-1261 FRANKLIN COUNTY SCHOOLS Rocky Mount Elementary School Route 6 Rocky Mount, Virginia 24151 (540) 483-5040 Ben jnmin Franklin Middle School Route 1 Rocky Mount, Virginia 24151 (540) 483-9255 Franklin County High School 506 Pell Avenue Rocky Mount, Virginia 24151 (540) 483-0221 (MD) (SD/AUT) (MD) (MD) (MD) ~_~ LEASE This LEASE, entered into this 15~' day of April, 2002, by and between the ROANOKE COUNTY SCHOOL BOARD (hereinafter `'the Landlord") and the ROANOKE VALLEY REGIONAL BOARD/LOW INCIDENCE POPULATIONS (hereinafter "the Tenant"); WITNESSETH IN CONSIDERATION of the mutual covenants and conditions contained herein, the Landlord agrees to let to the Tenant and the Tenant agrees to lease from the Landlord the premises described below according to the following terms and conditions: The property to be leased includes classroom space and related facilities at Hidden Valley Middle School of approximately 720 square feet, at Mountain View Elementary School of approximately 1,184 square feet, at Mount Pleasant Elementary School of approximately 965 square feet, at Hidden Valley High School of approximately 660 square feef, at Northside Middle School of approximately 608 square feet, at Northside High School of approximately 672 square feet, at Cave Spring High School of approximately 965 square feet, and Glen Cove Elementary School of approximately 672 square feet. The total area to be leased shall be approximately 6,446 square feet. 2. The Tenant shall pay as rent the sum of Ten Dollars ($10.00) per square foot per year. This sum shall be due and payable in 10 monthly installments. 3. The Tenant shall pay as its portion of the utility payments for electricity, water, sewage, trash collection and natural gas for the leased premises on a monthly basis an amount calculated by multiplying the restricted indirect cost rate approved by the State Department of Education by the total direct costs for the program. Direct costs of the program include personnel services (salaries and fringe benefits), lease of building and equipment, and staff development and instructional materials outlays. This amount shall be paid to the Landlord within thirty (30) days of receipt of a billing therefore by the Tenants. The indirect cost rate approved by the State Department of Education for the current fiscal year is attached. 4. During the term of this Lease, the Landlord shall provide all janitorial service upon the leased premises. It is understood that the Tenant accepts the leased premises in the physical condition in which the same are now in and that the Landlord shall be under no obligation whatsoever to make any repairs or replacements to said premises during the term of this Lease. ~~_ 5. The term of this Lease shall begin as of the date hereof and unless sooner terminated as herein provided shall exist and continue until the 30th day of June, 2003. Thereafter this Lease may be renewed for additional one year terms by the Tenant giving notice of its intention to renew sixty (60) days prior to the expiration of this Lease. 6. It is expressly agreed that the leased premises shall, during the term of this Lease, be used for low incidence populations of children with autism, severe disabilities, and multiple disabilities. WITNESS the following signatures: ROANOKE COUNTY SCHOOL BOARD By Chairman, Roanoke County School Board Date ROANOKE VALLEY REGIONAL BOARD LOW INCIDENCE POPULATIONS By Chairman, Roanoke Valley Regional Board Date LEASE This LEASE, entered into this 11~' day of April, 2002, by and between the ROANOKE CITY SCHOOL BOARD (hereinafter "the Landlord") and the ROANOKE VALLEY REGIONAL BOARD/LOW INCIDENCE POPULATIONS (hereinafter "the Tenant"); WITNESSETH IN CONSIDERATION of the mutual covenants and conditions contained herein, the Landlord agrees to let to the Tenant and the Tenant agrees to lease from the Landlord the premises described below according to the following terms and conditions: The property to be leased includes classroom space and related facilities at Virginia Heights Elementary School (three classrooms), at Madison Middle School (one classroom), at Woodrow Wilson Middle School (one classroom), at Preston Park School (one classroom), at Roanoke Academy (one classroom), at Fishburn Park School (one classroom), at Garden City Elementary School (two classrooms), and Patrick Henry High School (one classroom). The total area to be leased shall be approximately 6,940 square feet. 2. The Tenant shall pay as rent the sum of Ten Dollars ($10.00) per square foot per year. This sum shall be due and payable in 10 monthly installments. 3. The Tenant shall pay as its portion of the utility payments for electricity, water, sewage, trash collection and natural gas for the leased premises on a monthly basis an amount calculated by multiplying the restricted indirect cost rate approved by the State Department of Education by the total direct costs for the program. Direct costs of the program include personnel services (salaries and fringe benefits), lease of building and equipment, and staff development and instructional materials outlays. This amount shall be paid to the Landlord within thirty (30) days of receipt of a billing therefore by the Tenants. The indirect cost rate approved by the State Department of Education for the current fiscal year is attached. 4. During the term of this Lease, the Landlord shall provide all janitorial service upon the leased premises. It is understood that the Tenant accepts the leased premises in the physical condition in which the same are now in and that the Landlord shall be under no obligation whatsoever to make any repairs or replacements to said premises during the term of this Lease. 5. The Tenant shall pay the Landlord the rental sum of $69,400.00 per year due and payable in ten (10) equal installments. _..1- '` 6. The term of this Lease shall begin as of July 1, 2002 and unless sooner terminated as herein provided shall exist and continue until the 30th day of June, 2003. Thereafter this Lease may be renewed for additional one year terms by the Tenant giving notice of its intention to renew sixty (60) days prior to the expiration of this Lease. 7. It is expressly agreed that the leased premises shall, during the term of this Lease, be used for low incidence population of hearing impaired and multihandicapped children. WITNESS the following signatures and Seals: ROANOKE CITY SCHOOL BOARD By Melinda J. Payne Chairman~Roanoke City School Board Date Signed ROANOKE VALLEY REGIONAL BOARD/ LOW INCIDENCE POPULATIONS By Chairman, Roanoke Valley Regional Boazd Date Signed '0 LEASE THIS LEASE entered into this first day of July, 2002, by and between the FRANKLIN COUNTY SCHOOL BOARD (hereinafter "the Landlord") and the ROANOKE VALLEY REGIONAL BOARD/LOW INCIDENCE POPULATIONS (hereinafter "the Tenant"): W I T N E S S E T H IN CONSIDERATION of the mutual covenants and conditions contained herein, the Landlord agrees to let to the Tenant and the Tenant agrees to lease from the Landlord the premises described below according to the following terms and conditions: 1. The property to be leased includes classroom space and related facilities at tyre Rocky Mount Elementary School of approximately 835 square feet, at Benjamin Franklin Middle School of approximately 835 square feet and Franklin County High School of approximately 835 square feet. The total area to be leased shall be approximately 2,505 square feet. 2. The Tenant shall pay as rent the sum of Ten Dollars ($10.00) per square foot per year. This sum shall be due and payable in ten (10) monthly installments. 3. The tenant shall pay as its portion of the utility payments for electricity, water, sewage, trash collection and natural gas for the leased premises on a monthly basis an amount calculated by multiplying the restricted indirect cost rate approved by the State Department of Education by the total direct costs for the program. Direct costs of the program include personnel services (salaries and fringe benefits), lease of building and equipment, and staff development and instructional materials outlays. This amount shall be paid to the landlord within thirty (30) days of receipt of a billing therefore by the tenants. The indirect cost rate approved by the State Department of Education for the current fiscal year is attached. 4. During the term of this Lease, the Landlord shall provide all janitorial service upon the leased premises. It is understood that the Tenant accepts the leased premises in the physical condition in which the same are now in and that the Landlord shall be under no obligation whatsoever to make any repairs or replacements to said premises during the term of this Lease. ~ i -2- 5. The term of this Lease shall begin July 1, 2002 and unless sooner terminated as herein provided shall exist and continue until the 30th day of June, 2003. Thereafter this Lease shall be renewed for additional one year terms by the Tenant giving notice of its intention to renew sixty (60) days prior to the expiration of this Lease. 6. It is expressly agreed that the leased premises shall, during the term of this Lease, be used for low incidence population of autistic, severely and profoundly handicapped and multi-handicapped children. WITNESS the following signatures and seals: FRANKLIN COUNTY SCHOOL BOARD By Superintend nt,Franklin County Schools Date Signed , a.~n ~, ~~ ROANOKE VALLEY REGIONAL BOARD/ LOW INCIDENCE POPULATIONS By Chairman, Roanoke Valley Regional Board Date Signed !'~ LEASE This LEASE, entered into this 26th day of March, 2002, by and between the BOTETOURT COUNTY SCHOOL BOARD (hereinafter "the Landlord") and the ROANOKE VALLEY REGIONAL BOARD/LOW INCIDENCE POPULATIONS (hereinafter "the Tenant"): WITNESSETH IN CONSIDERTION of the mutual covenants and conditions contained herein; the Landlord agrees to let the Tenant and the Tenant agrees to lease from the Landlord the premises described below according to the following terms and conditions: 1. The property to be leased includes classroom space and related facilities at Lord Botetourt High School of approximately 622 square feet and Breckinridge Elementary School of approximately 792 square feet. The total area to be leased shall be approximately 1414 square feet. - 2. The Tenant shall pay as rent the sum of Ten Dollars ($10.00) per square foot per year. This sum shall be due and payable in 10 monthly installments. 3. The Tenant shall pay as its portion of the utility payments for electricity, water, sewage, trash collection and natural gas for the leased premises on a monthly basis an amount calculated by multiplying the restricted indirect cost rate approved by the State Department of Education by the total direct costs for the program. Direct costs of the program include personnel services (salaries and fringe benefits) lease of building and equipment, and staff development and instructional materials outlays. This amount shall be paid to the landlord within thirty (30) days of receipt of a billing therefore by the Tenants. The indirect cost rate approved by the State Department of Education for the current fiscal year is attached. 4. During the term of this Lease, the Landlord shall provide all janitorial service upon the leased premises. It is understood that the Tenant accepts the leased premises in the physical condition in which the same are now in and that the Landlord shall be under no obligation whatsoever to make any repairs or replacements to said premises during the term of this Lease. s tiI. 5. The term of this Lease shall begin as of the date hereof and unless sooner terminated as herein provided shall exist and continue until the 30`~ day of June 2002. Thereafter this Lease may be renewed for additional one year terms by the Tenant giving notice of its intention to renew sixty (60) days prior to the expiration of this Lease. 6. It is expressly agreed that the leased premises shall, during the term of this Lease, be used for low incidence populations of children with autism, severe/profound disabilities and multiple disabilities. WITNESS the following signatures and seals: BOTETO T OUNTY SCHOOLS By Superintendent, Botetourt County Schools Date ~ - 2 ~ - G Z_ ROANOKE VALLEY REGIONAL BOARD/ LOW INCIDENCE POPULATIONS By Chairman, Roanoke Valley Regional Board ^. Date _. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-6.b OF CONGRATULATIONS TO THE CITY OF SALEM IN RECOGNITION OF THEIR 200T" ANNIVERSARY WHEREAS, the birth of Salem is dated to June 4, 1802, when James Simpson sold Susanna Cole a lot on Main Street at Cherry Alley for twenty dollars, marking the town's first real estate transaction; and WHEREAS, from the plots carved on land originally sold to Simpson by the son of Andrew Lewis, the town of Salem grew to become a popular outpost on the Great Road heading west; and WHEREAS, Salem became a formally incorporated town by an act of the General Assembly on March 21, 1836; and WHEREAS, Salem was named the county seat of the newly formed Roanoke County on March 30, 1838, and remains so to this day; and WHEREAS, the City of Salem was formed on December 31, 1967, with a population of 22,500; and WHEREAS, Salem is today a thriving city of over 24,000 residents, rich in history and heritage; and WHEREAS, June 4, 2002, marked the 200`h anniversary of the birth of the City of Salem; and WHEREAS, the City of Salem is a leader in tourism and sports marketing, boasting world class facilities and entertainment; and WHEREAS, the City of Salem is to be commended for the quality of life sustained 1 by its residents and for its many contributions to the development and well being of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend our sincere congratulations to the City of Salem, Virginia, and its citizens, in honor and recognition of their 200th anniversary; and FURTHER, we extend our best wishes to the City of Salem and its citizens for continued success in their future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Resolution of Congratulations File 2 ~. ACTION NO. ITEM NO. _.~...: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Resolution of Congratulations to the City of Salem in recognition of their 200th anniversary COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors and County staff wishes to congratulate the City of Salem and its citizens on their 200th anniversary. Salem is to be commended for the quality of life sustained by its residents and for being a leader in tourism and sports marketing. Salem has a rich history and shares a certain kinship with the County since Salem has always been and still remains the County Seat. Chairman Church and I plan to present this resolution to the Salem City Council at one of their future meetings. Respectfully Submitted by: ~~~~ ~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara Referred () Minnix To () Nickens ~~ r ,~,. . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION OF CONGRATULATIONS TO THE CITY OF SALEM IN RECOGNITION OF THEIR 200TH ANNIVERSARY WHEREAS, the birth of Salem is dated to June 4, 1802, when James Simpson sold Susanna Cole a lot on Main Street at Cherry Alley for twenty dollars, marking the town's first real estate transaction; and WHEREAS, from the plots carved on land originally sold to Simpson by the son of Andrew Lewis, the town of Salem grew to become a popular outpost on the Great Road heading west; and WHEREAS, Salem became a formally incorporated town by an act of the General Assembly on March 21, 1836; and WHEREAS, Salem was named the county seat of the newly formed Roanoke County on March 30, 1838, and remains so to this day; and WHEREAS, the City of Salem was formed on December 31, 1967, with a population of 22,500; and WHEREAS, Salem is today a thriving city of over 24,000 residents, rich in history and heritage; and WHEREAS, June 4, 2002, marked the 200th anniversary of the birth of the City of Salem; and WHEREAS, the City of Salem is a leader in tourism and sports marketing, boasting world class facilities and entertainment; and WHEREAS, the City of Salem is to be commended for the quality of life sustained 1 by its residents and for its many contributions to the development and well being of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend our sincere congratulations to the City of Salem, Virginia, and its citizens, in honor and recognition of their 200th anniversary; and FURTHER, we extend our best wishes to the City of Salem and its citizens for continued success in their future endeavors. 2 ~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Balance at June 30, 2001 $8,572,589 _ 6.80% July 24, 2001 Appropriation to the VRFA -Explore Park ($100,000) July 24, 2001 Loan to VRFA -Explore Park (250,000) Nov 13, 2001 Release of Funds from Advance Auto Agreement 937,329 Mar 12, 2002 CORTRAN additional appropriation 2001-02 (89,262) Balance at June 11, 2002 $9,070,656 7 Changes below this line are for information and planning purposes only. Balance from above $9,070,656 $9,070,656 7. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance Approved By ~~ ~~~ Elmer C. Hodge County Administrator rn-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited balance at June 30, 2001 693,749.57 Nov 13, 2001 Transfer from Department Savings 2000-01 144,301.00 ug 6,2001 Lloyd Property Settlement Proceeds 984,000.00 ug 14, 2001 Solid Waste Collection Canisters (42,000.00) 11, 2001 Mason Cove Fire/Rescue Station Septic System (40,000.00) Dec 4, 2001 Facility Security Upgrades (60,000.00) Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook (300,000.00) Balance at June 11, 2002 $1,380,050.5 Respectfully Submitted, Danial Morris Director of Finance Approved By, , Elmer C. Hodge County Administrator 1~- 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100,000. August 28, 2001 Citizen Satisfaction Survey (12,000.00 September 25, 2001 RV Employers of People with Disabilities Awards (1,000. February 12, 2002 Catawba Community Center Lead Paint Abatement (12,000. Balance at June 11, 2002 $75 Respectfully Submitted, Danial Morris Director of Finance Approved B~ ~0~ ~~ Elmer C. Hodge County Administrator rn-~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 '~ FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service 1,219,855 780,145.00 Nov 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service 1,801,579 198,421.00 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service 465,400 1,534,600.00 Balance at June 11, 2002 $9,113,344.00 Reserved for Future School Operations FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) Balance at June 11, 2002 851,865.00 * Of this amount $447,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Ap~ d ~~~ Elmer C. Hodge County Administrator ~~ Action No. Item No. ~ _5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Postponement of a public hearing to consider the revocation of a Special Use Permit granted by Ordinance 52395-15 to Kenneth McNeil to operate a contractor's storage yard COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On May 14, 2002 staff requested the Board to schedule a public hearing for June 25, 2002 to consider the revocation of a Special Use Permit granted to Kenneth McNeil by Ordinance 52395-15 to operate a contractors' storage yard, due to violations of the permit conditions. I have had an opportunity to discuss this matter with Mr. McNeil and his attorney. Mr. McNeil has filed a petition with the County to amend the conditions and to bring his operations into compliance. This petition will be considered by the Planning Commission on July 2, 2002; and by the Board on July 23, 2002. Since Mr. McNeil has filed this petition to amend the conditions, I have recommended that this public hearing on the revocation of the Special Use Permit be postponed until the petition is considered by the Board. Respectfully submitted: ~~~~ Y ~ Paul M. Mahoney County Attorney .~ /~l- 5 Action Approved () Denied ( ) Received ( ) Referred ( ) to Motion by Church Vote No Yes Abs Flora McNamara Minnix Nickens ~, ACTION NO. ITEM NUMBER D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 2002 AGENDA ITEM: Senior Citizens Hall of Fame Awards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize senior citizens for their contributions to the community. This is the 17th year of the Hall of Fame awards, and the sixth time the awards have been presented at a Board of Supervisors meeting. The Board members have previously received information about the presentation and recipients. The many contributions of these volunteers are always impressive and we are grateful for their work in Roanoke County. The Hall of Fame was established to give recognition to Roanoke County residents, age 60 and over, who through their volunteer efforts, have improved the quality of life in their communities. The Hall of Fame also recognizes a community minded business, agency or organization that provides a service to the senior citizens population or has as a statement of purpose, the betterment of the community. The ceremony is coordinated by the Parks and Recreation Department staff, under the direction of Myra Sellers. Following the awards ceremony, there will be a reception on the fourth floor of the Administration Center honoring this year's award recipients. Submitted by: Elmer C. Hodge County Administrator r •t O --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ cc: File Y ~~ . ;A ~° Welcome to the Seventeenth Annual Senior Citizens Hall of Fame. The Hall of Fame was established in 1986 by Roanoke County Parks and Recreation Department at the request of the Board of Supervisors. The purpose of this awards program was to honor senior citizens who serve the community by acts of volunteerism. Each year, up to three (3) county residents who are 60 years of age or older, are recognized for their volunteer efforts that have improved the quality of life in our community. Many times their significant contributions and outstanding service go unnoticed. The Hall of Fame focuses public attention on the outstanding and innovative efforts of these individuals. A Special Award Category was also established to recognize one community-minded business, agency, or organization that operates for profit, non-profit, or on a volunteer basis. This nominee must provide a service to the senior citizen 1 population of the community or have as a statement of purpose, the inclusion of community betterment in some form. This year there were two nominees in the Individual Award Category and one nominee in the Special Award Category. As I call your name, please come forward and stand with me at the podium as I read your volunteer information and then present the award. If you would like to do so, we would appreciate you saying a few words. 2 Del Kirschner Del has volunteered for the Appalachian Regional Blood Services Program for the past twelve years, assisting donors, serving refreshments, observing for reactions and labeling blood bags. Del also serves on the Volunteer Services Committee of the Roanoke Valley Chapter of the American Red Cross. His responsibilities include recruiting new volunteers and recognizing volunteers working within the organization. Del is a volunteer for the League of Older Americans Tax Aide Program where he supervises 50 volunteers. Through the League of Older Americans, he volunteers with the Senior Safety Program, which helps make the homes of senior citizens safer. Del is also on the Retired Senior Volunteer Program Advisory Council. Another organization that Del is involved with is a Computer Club. This club helps people in the community to set up computer systems. They also set up computer systems for 3 non-profit organizations that do not have a budget for computer services. Del is a full-time volunteer. Through the various volunteer organizations that Del participates in, many people's lives are made better. It is a privilege for me to be able to induct Del Kirschner into the Roanoke County Senior Citizens Hall of Fame. 4 Rose Allen Rose is a long-time volunteer for the Girl Scouts of Virginia Skyline Council. She is on the volunteer service unit team called Trefoil that provides support to Girl Scout troop leaders in Roanoke County. She holds the position of Trefoil Registrar, which means she registers every Girl Scout in Roanoke County, a total of 786 people. She is also the Cookie Chairman for the Roanoke Area and accounts for every box of cookies that comes through the Roanoke Valley. Another important role Rose holds as a volunteer is managing the enrollment for the Dark Hollow Day Camp for Girl Scouts in the Roanoke Valley. Rose spends much of her time making sure Roanoke County's youth has an opportunity to participate in an organization designed to build skills and confidence, develop character and values, and teach responsible citizenship. Rose works with approximately 55 troops in Roanoke County, providing essential support and guidance to the adults who lead them. 5 Rose has impacted her community and benefitted the citizens of Roanoke County. It is with pleasure that I induct you into the Roanoke County Senior Citizens Hall of Fame. 6 Master Gardener Association Would Shelby Snider please come forward to accept the award for the Master Gardener Association. The Master Gardener Association was nominated for the Horticultural Therapy Program with is a new service within the past year. Volunteers go to nursing home and assisted living facilities and help seniors and the disabled to enjoy gardening. The volunteers help seniors do gardening projects from potting a plant, creating a window garden, or developing a raised garden. They also work with the staff of these facilities so that these kinds of projects can be on-going. Horticulture, or educated gardening, is a primary interest for many seniors. Working with soil and plants allows the seniors to stay physically active, mentally stimulated and socially involved. 7 Developing a local therapy program, using horticulture as its basis, allows many seniors to benefit who might not be able to participate without the aide of these volunteers. It is a pleasure to induct your organization into the Roanoke County Senior Citizens Hall of Fame. s I am sure everyone will agree with me that we have met some very special and dedicated volunteers who have a wide range of interest. It is an honor for us to be able to spotlight this kind of volunteer service. In addition to the awards presented here tonight, each name will be placed on a plaque that hangs on the wall at the Brambleton Center. There is also a Hall of Fame book that houses the volunteer information for each recipient, past and present. This book is also on display at the Brambleton Center. Both the book and the plaque will be on display upstairs tonight. I would like to take this opportunity to thank the nominators for filling out the nomination forms. A program like this could not be held if we did not have these people who cared enough to nominate a deserving volunteer. This is a great forum for organizations to use to honor their volunteers. Now I would like to invite everyone to join us on the Fourth Floor for a reception to honor these fine volunteers we have met here tonight. 9 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix cc: File Closed Meeting File A COPY TESTE: . ~~~.~ Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 2002 RESOLUTION 061102-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Church NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: ~~~~~' ~ Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File CERTIFICATION OF CLOSED MEETING BY MEMBER WHO LEFT PRIOR TO ADOPTION OF CERTIFICATION RESOLUTION ON TUESDAY, JUNE 11, 2002 This is to certify that while I was not present to vote on the Certification Resolution following the Closed Meeting on June 11, 2002, to the best of my knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the Closed Meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Harry C. ickens O~ AOANp~.~ ~ , ti A 9 2 L7 a C~.ar~~~ .~~ .~~xxr~x.~..~ 7838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District Reverend Jeffrey Doremus First Baptist Church P. O. Box 2799 Roanoke, VA 24001 Dear Reverend Doremus: June 13, 2002 Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, June 11, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for. your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, ~~C ~3. ~~~~ ``(?'~uu ~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos C~? co. roanoke.va. us Brenda Holton - Re: Revised Board Report Page 1 From: Vickie Huffman To: Agnes Engl Date: 6/5/02 10:39AM Subject: Re: Revised Board Report Agnes: Thanks for the revised report. Just so you are aware, to avoid duplication, Vicki and I are doing the legal ads for all three vacations coming from your department. Thanks again, Vickie Vickie L. Huffman Sr. Asst. County Attorney 5204 Bernard Drive, S.W. Roanoke, VA 24018 540-772-2071 vhuffman@co.roanoke.va.us THIS COMMUNICATION AND INFORMATION IS SUBMITTED TO YOU WITHIN THE SCOPE OF THE ATTORNEY-CLIENT PRIVILEGE, AND AS SUCH, IS CONFIDENTIAL AND IS EXEMPT FROM DISCLOSURE UNDER THE PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT. »> Agnes Engl 06/05/02 09:50AM »> For your information, attached is the board report with the changes requested. CC: Brenda Holton Breton -Fwd: Re: Roanoke County Board of Supervisors' Resolution Page 1 From: Diana Rosapepe To: Brenda Holton Date: 6/4/02 10:08AM Subject: Fwd: Re: Roanoke County Board of Supervisors' Resolution It's fine with me and it would be an honor to accept her resolution; she was a "corker" and deserves tremendous credit for what she dragged into existence in the midst of the Great Depression, no less. Anyway, if you and Joel could take a look at this draft version and change whatever you feel is appropriate. Thanks, Joel, for doing the hard part. Diana Brend~a~Holton -Roanoke County Board of Supervisors' Resolution .. From: Diana Rosapepe To: brewster@islc.net Date: 6/4/02 8:31 AM Subject: Roanoke County Board of Supervisors' Resolution Dear Mr. Robertson, As I mentioned on Sunday at the memorial service, the Board of Supervisors plans to honor Mrs. Pedneau with a resolution at its meeting at 3:00 PM on June 11. We expect this presentation to be made shortly after the meeting begins. The Board and the Library would be pleased if you or another member of Mrs. Pedneau's family could attend the meeting to accept the resolution. Would you please let me know if this will be possible so I can inform the clerk of the Board? Thank you and we look forward to honoring your aunt on the 11th. Page 1 CC: Brenda Holton Brenda Holton -Paul Matthews' resolution Page 1 From: Brenda Holton To: Elmer Hodge Date: 6/4/02 9:44AM Subject: Paul Matthews' resolution Mary Hicks talked with Mrs. Matthews today. Mr. Matthews was born in Sept 1911 and will be 91 this Sept. She told Mary Hicks that he broke his leg and is in a nursing home. His leg is mending well and he may be going home by end of week. She wanted to talk to him about the resolution. Mary suggested several ways of presenting the resolution with Mrs. Matthews to discuss with him. He may want to wait until he can come or until his birthday in Sept. He may want us to go ahead with the June 11 meeting and mail or have one of the Supervisors bring it to him in nursing home. Mary H. thought it might be nice if he couldn't come, we could still read in the meeting and then mail it with tape of the meeting. Mrs. Matthews is supposed to call Mary tomorrow and let her know what he wants to do. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Diane Childers; Diane Hyatt; INTERN1CREL INTERN1CREL Brenda Holton - Re: Resolution Page 1 From: Brenda Holton To: Melinda Cox Date: 5/22/02 3:07PM Subject: Re: Resolution Melinda - I saw the copy of the resolution in the June 25th Board Agenda file. I will pull that copy and get with you tomorrow, maybe in the morning, since Friday is agenda day. Thanks for the nice words and thoughts about Mary. We were very close and shared so much of our lives. It is so hard to think of her gone forever. It just doesn't seem possible that everything happened so fast. Today is better than yesterday and will just keep going on..... Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Melinda Cox 05/22/02 02:11 PM »> Hi Brenda, Would you let me know when you have time to see me tomorrow or Friday? I know that you are gearing up for a board meeting, so whenever is convenient for you. It's regarding the Resolution for RR Donnelley on June 24th. Mary took care of us. She had already written the copy before they postponed the original date in January. Thanks so much, Melinda PS I know today and every day since last Thursday has been so difficult for you. I've come by the office about four times today but someone was always talking to you. Didn't want to make you sad or make your first day back harder. Just want you to know that I care and I know how close you were to Mary. Please let me know if I can do anything to help you. M l~lary Allen - RR Donnelley _- _ --_ From: Melinda Cox To: Butch Church; Doug Chittum; Elmer Hodge; Fuzzy Minnix; Harry Nickens; Joe McNamara; rflora@res.k12.va.us Date: 1 /2/02 12:05PM Subject: RR Donnelley The celebration event scheduled for January 18th at RR Donnelley for the VVP award has been postponed indefinitely. The Corporate Office made the decision over the holidays. Due to the cost controls that the corporate office is implementing, an expensive celebration did not seem appropriate. The event will probably be moved back six months and rescheduled for June. You will be receiving a letter from Don Robb to this effect. The resolution for Donnelley scheduled for January 8th BOS meeting has also been postponed. I will keep you posted, Melinda CC: Betty Stewart; Brenda Holton; Jill Loope; Joe Zielinski; Mary Allen .~--t• ~-v ~ ~p 6 ~. Page 1 • RR DONNELLEY & SONS COMPANY ~$ook~Publishing Services December 12, 2001 ~, iii The Honorable Joseph B."Butch" Church Roanoke County Board of Supervisors 102 ~ueetismiii drive Salem, VA 24153 Dear Mr. Church ~, C ~..: ~~'' On Friday, January 18, 2002, the Roanoke, Virginia Manufacturing Division of R.R. Donnelley will celebrate our achievement of STAR status in the OSHA Voluntary Protection Program. Bill Davis, Chairman of the Board, President, and Chief Executive Officer of R.R. Donnelley, and John Henshaw, Assistant Secretary of Labor for Occupational Safety and Health, will join us for this exciting event. We would be honored if you could be our guest to help us celebrate this significant achievement. STAR status, the highest designation in the Voluntary Protection Program, is a tribute to our company's commitment to create a safer, healthier. and better place to work. Our achievements in occupational health and safety are the result of the focus, commitment and hard work of all employees. The day's events, which will take place at the R.R. Donnelley facility at 6450 Technology Drive in Salem, Virginia, will commence at 10~00am with a brief plant tour, followed by the award ceremony and a catered lunch. We expert to wrap. up by 1~OOpm. We at the R.R. Donnelley Roanoke Division are very proud of this accomplishment and hope you will be able to join us in a worthy celebration to honor our employees. Please contact Nancy Thompson at (540) 380-6048 if you are able to attend. Regards, 1 - Robb Vice President and Division Director Roanoke Manufacturing Division 6450 Technology Drive Salem, VA 24153 Telephone (540) 380-6001 Fax (540)380-6047 /~~ ~ x µ '~ .,~ ~~ Donal L. Robb ~, €,~ ~ ~.~, Vice President/Division Director +a ~.Jl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 8, 2002 RESOLUTION OF CONGRATULATIONS TO R. R. DONNELLEY FOR ACHIEVING STAR WORKSITE STATUS IN THE VIRGINIA OCCUPATIONAL SAFETY AND HEALTH VOLUNTARY PROTECTION PROGRAM WHEREAS, RR Donnelley, a Fortune 500 Company, is the most technologically advanced, four color, book printing facility in the industry and one of the premier book printing facilities in the world, and WHEREAS, The Roanoke Manufacturing Division of RR Donnelley employs 285 employees in a 278,000 square foot facility located in Roanoke County, and WHEREAS, RR Donnelley was notified in November 2001, of the achievement of STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program (VPP), the highest designation in the VPP which recognizes its members as leaders in their respective industry in health and safety performance on injury and illness rates, management commitment, employee involvement and written procedures, and WHEREAS, The Roanoke Manufacturing Division holds the only STAR certification for all book printers in Region 3 which covers the states of Virginia, West Virginia, Delaware, and Maryland and will be the 16th site in Virginia to receive this award out of approximately 160,000 possible sites, and WHEREAS, RR Donnelley has a strong management commitment to safety culture and employee involvement, two of the key elements in achieving this status. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, offers its congratulations to the Roanoke Manufacturing Division of RR 1 '> Donnelley for achieving STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program, and FURTHER, the Board of Supervisors, in recognition of this outstanding achievement, declares January 18, 2002 as RR Donnelley Day in Roanoke County, the date that the Roanoke Manufacturing Division will celebrate its STAR worksite status designation. 2 INTER MEMO ROANOKE COUNTY BOARD OF SUPERVISORS CLERK'S OFFICE O F F I C E TO: Members, Board of Supervisors FROM: Brenda Holton, Deputy Clerk ~~}~' DATE: May 31, 2002 SUBJECT: EVALUATIONS FOR COUNTY ATTORNEY AND COUNTY ADMINISTRATOR Attached are copies of the evaluation form for the County Administrator and County Attorney. On the June 11, 2002 agenda, Mr. Hodge has placed a Closed Meeting item to discuss these evaluations so that their salaries for 2002-2003 can be determined before the beginning of the next fiscal year. If you need additional copies, please let me know. cc: Paul Mahoney, County Attorney Elmer Hodge, County Administrator da Holton -Senior Citizen Hall of Fame Script From: Brenda Holton To: Butch Church Date: 6/6/02 4:54PM Subject: Senior Citizen Hall of Fame Script Butch, last year, Mary typed up a script for Chairman Minnix - in large type -welcoming citizens and explaining the awards. Between the beginning remarks and ending remarks, she put in the information about the recipients of the awards. I typed up the information for this year and am attaching the file. Let me know if you want to make any changes. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co. roanoke.va. us Page 1 CC: Elmer Hodge County of Roanoke Parks, Recreation & Tourism Department TO: Mr. H. Odell "Fuzzy" Minnix ,Board of Supervisors, Cave Spring District FROM: Myra Sellers, Recreation Supervisor ~~~`~ DATE: June 4, 2002 SUBJECT: Senior Citizens Hall of Fame Information The Seventeenth Annual Roanoke County Senior Citizens Hall of Fame will be held on June 11 after the Board of Supervisors Meeting. There will be two awards presented in the Individual Category and one award presented in the Special Category. Enclosed is the information that Mr. Church will be reading as he presents the awards. There will be a reception on the Fourth Floor of the Administration Center after the Awards Presentations. I look forward to seeing you there. Individual Award Inductee Del Kirschner Del has volunteered for the Appalachian Regional Blood Services Program for the past twelve years, assisting donors, serving refreshments, observing for reactions and labeling blood bags. Del also serves on the Volunteer Services Committee of the Roanoke Valley Chapter of the American Red Cross. His responsibilities include recruiting new volunteers and recognizing volunteers working within the organization. Del is a volunteer for the League of Older Americans Tax Aide Program where he supervises 50 volunteers. Through the League of Older Americans, he volunteers with the Senior Safety Program, which helps make the homes of senior citizens safer. Del is also on the Retired Senior Volunteer Program Advisory Council. Another organization that Del is involved with is a Computer Club. This club helps people in the community to set up computer systems. They also set up computer systems for non-profit organizations that do not have a budget for computer services. Del is a full-time volunteer. Through the various volunteer organizations that Del participates in, many people's lives are made better. It is a privilege for me to be able to induct Del Kirschner into the Roanoke County Senior Citizens Hall of Fame. i Individual Award Inductee Rose Allen Rose is a long-time volunteer for the Girl Scouts of Virginia Skyline Council. She is on the volunteer service unit team called Trefoil that provides support to GS troop leaders in Roanoke County. She holds the position of Trefoil Registrar, which means she registers every Girl Scout in Roanoke County, a total of 786 people. She is also the Cookie Chairman for the Roanoke Area and accounts for every box of cookies that comes through the Roanoke Valley. Another important role Rose holds as a volunteer is managing the enrollment for the Dark Hollow Day Camp for Girl Scouts in the Roanoke Valley. Rose spends much of her time making sure Roanoke County's youth has an opportunity to participate in an organization designed to build skills and confidence, develop character and values, and teach responsible citizenship. Rose works with approximately 55 troops in Roanoke County, providing essential support and guidance to the adults who lead them. Rose has impacted her community and benefited the citizens of Roanoke County. It is with pleasure that I induct you into the Roanoke County Senior Citizens Hall of Fame. Special Award Inductee Master Gardener Association. Shelby Snider will be accepting the award for the Master Gardener Association. The Master Gardener Association was nominated for the Horticultural Therapy Program with is a new service within the past year. Volunteers go to nursing home and assisted living facilities and help seniors and the disabled to enjoy gardening. The volunteers help seniors do gardening projects from potting a plant, creating a window garden, or developing a raised garden. They also work with the staff of these facilities so that these kinds of projects can be on-going. Horticulture, or educated gardening, is a primary interest for many seniors. Working with soil and plants allows the seniors to stay physically active, mentally stimulated and socially involved. Developing a local therapy program, using horticulture as its basis, allows many seniors to benefit who might not be able to participate without the aide of these volunteers. It is a pleasure to induct your organization into the Roanoke County Senior Citizens Hall of Fame. Brenda Holton -Senior Citizens Hall of Fame Page 1 From: Brenda Holton To: Myra Sellers Date: 6/4/02 1:46PM Subject: Senior Citizens Hall of Fame Myra, at agenda staff meeting Monday afternoon, Mr. Hodge asked if he could see the "script" for the Hall of Fame before the agenda goes out. I know you said before that you would write up something for the Board members to say about each one, etc. I think that's what he is asking for. Do you have anything ready? If so, could you send to me. Email would be fine and if you don't want the names out yet, just let me know. Thanks Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us May 13, 2002 JUNE 11.2002 AGENDA FILE Talked with Myra Sellers, P&R, 772-7505-ext 223 about Hall of Fame presentation and reception. It is scheduled for June 11, 2002, at 4 p.m. Myra will get the information for the chair and the people to be presented later but just wanted to make sure the Senior Citizens Hall of Fame is on the agenda. (June 12, 2001 last year) SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) The reception will be held on the fourth floor of the Administration Center following the awards ceremony. Brenda Holton - Re: McNeil Page 1 From: Paul Mahoney To: Sue Patterson-Bane Date: 6/4/02 11:17AM Subject: Re: McNeil Sue: Here is my BOS report. Please inform Brenda/Diane that I want to place this item on the "REPORT" section of the agenda. I do not see the need for any formal BOS action. I just want to keep the record straight, since the 5/14 action directed a public hearing on 6/25. Bre;.,~a Holton - Re: Kenneth McNeil Page 1 From: Paul Mahoney To: Brenda Holton Date: 6/3/02 12:03PM Subject: Re: Kenneth McNeil Brenda: I am informed that Mr. McNeil was to submit an amendment to the SUP conditions last week. I have asked Sue to check on this to determine if this is so. If it is, then I would delay or defer a first reading of the revocation. Paul »> Brenda Holton 06/03/02 11:48AM »> Paul, for the June 11 agenda, do we go forward with First reading of ordinance to revoke the Special Use Permit granted by Ordinance 52395-16 to Kenneth McNeil to operate a contractor's storage yard. (Paul Mahoney, County Attorney)???? Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholtonr7a co.roanoke.va.us CC: Sue Patterson-Bane Brentta Holton -McNeil SUP Revocation Page 1 From: Sue Patterson-Bane To: Brenda Holton; David Holladay Date: 5/3/02 11:04AM Subject: McNeil SUP Revocation Brenda and David, Attach the draft Board report scheduling a public hearing for the revocation of McNeil's SUP. The 1st reading for this ordinance will be June 11 and the second reading and public hearing will be June 25. The County Attorney's office will take care of the publication. This matter does not need to be reviewed by the Planning Commission. Any comments/suggestions. Sue Brenda Holton -Fwd: Re: McNeil Page 1 .. .. From: Brenda Holton To: Sue Patterson-Bane Date: 6/4/02 1:37PM Subject: Fwd: Re: McNeil Thanks Sue. I will add to the agenda on the report section. Sue, you probably already know, but we have on the draft agenda as of now, 4 first readings; 1 possible first reading, and one new business item. Just letting you know so we are together on items. New Business -Approval to appoint Buck Heartwell, Special Counsel for Roanoke County, to commence eminent domain proceedings for Vinton Business Park. First Readings -Vacation Fairway Estates Drive; vacation Southern Pines Drive, Vacation drainage easement Beverly Heights North, and approve transfer of leases in Salem Bank & Trust Building. The other first reading is one that Paul spoke to Arnold about - I think on CRT but there weren't sure. Do you know of anything else? Thanks Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Sue Patterson-Bane 06/04/02 01:19PM »> See attached from Mahoney for agenda.