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HomeMy WebLinkAbout7/23/2002 - Regular~VOI~~I~VG I~OCV~VIE~Z'- Sy~7EC7'2'O 1~E~ISION ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 23, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be rhade. A. OPENING CEREMONIES (3:00 P.M.) Roll Call ROLL CALL AT 3:01 P.M. WITH HOM ABSENT HOM ARRIVED AT 3:02 P.M. 2. Invocation: Rev. Diane Scribner-Clevenger Unity Church of Roanoke Valley 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED CLOSED MEETING, ITEM O, PURSUANT TO SECTION 2.2- 3711.A(5) DISCUSSION CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE. HOM INDICATED THAT HE WILL BE UNABLE TO ATTEND THE EVENING SESSION DUE TO FAMILY COMMITMENTS. C. PROCLAMATIONS, PRESENTATIONS NONE D. BRIEFINGS NONE E. NEW BUSINESS RESOLUTIONS, RECOGNITIONS, AND Request to approve designation of the new park in North Roanoke as Hollins Park. (Pete Haislip, Director of Parks, Recreation and Tourism) A-072302-1 RCF MOTION TO APPROVE STAFF RECOMMENDATION URC 2. Authorization to commence civil action against Whitlow Auto Crushers and Sales, et al. to compel the removal of waste tires. (Paul Mahoney, County Attorney} A-072302-2 JPM MOTION TO APPROVE STAFF RECOMMENDATION URC 3. Request to revise Public Private Partnership (PPP) Policy. (Doug Chittum, Director of Economic Development) A-072302-3 HCN MOTION. TO APPROVE URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HCN MOTION TO APPROVE 1ST READINGS WITH ONE COMMENT. HE INDICATED THAT HE DID NOT SEE ANY EXPRESSION OF AMENDED 2 CONDITIONS ON ITEM F-4, AND THE MAP SHOWS SPRING GROVE DRIVE INTERSECTING WITH BAKER DRIVE. THE MAP MAY NEED TO BE REVISED PRIOR TO THE SECOND READING. 2ND READINGS AND PUBLIC HEARINGS -AUGUST 27.2002 U RC 1. First reading of ordinance to rezone 3.9 acres from C-2C, General Commercial District with conditions, to C-2C, General Commercial District with amended conditions, and to rezone 2.7 acres from C-1, Office District, to C-2C, General Commercial District with conditions, to construct a hotel and restaurant, located on North Electric Road, Catawba Magisterial District, upon the petition of 419 Properties, LLC. jPostponed by the petitioner from the June 4, 2002 Planning Commission Public Hearin_g. Acreage and zoning have been amended.) 2. First reading of ordinance to rezone 6.15 acres from AR, Agricultural Residential District, to I-1, Industrial District, and to obtain a Special Use Permit for 2 acres for amini-warehouse, located on 6227 - 6237 West Main Street, Catawba Magisterial District, upon the petition of Triple S. Investments. 3. First reading of ordinance to rezone .64 acres from C-1, Office District, to C-2, General Commercial District, and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District, upon the petition of James Dean Consultants, LLC. 4. First reading of ordinance to rezone 2.66 acres from C-1 C, Office District with conditions, to C-1 C, Office District with amended conditions, located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District, upon the petition of R. W. And Joan C. Bowers. G. FIRST READING OF ORDINANCES NONE 3 H. SECOND READING OF ORDINANCES Second reading of ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service within the Public Utility Easement across property owned by the Board of Supervisors at the Center for Research and Technology, Catawba Magisterial District. (George Simpson, Assistant Director of Community Development) GEORGE SIMPSON. ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT PRESENTED REPORT 0-072302-4 JBC MOTION TO ADOPT ORDINANCE URC APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission 4. Virginia Western Community College Board 5. Roanoke County Cable Television Committee JPM NOMINATED LEE EDDY TO SERVE THE UNEXPIRED TERM OF MR. JIM DICKEY, MEMBER AT LARGE, WHO IS VERY ILL AND CANNOT CONTINUE TO SERVE. HCN EXPRESSED CONCERNS ABOUT HAVING ONE CITIZEN SERVE ON SO MANY COMMITTEES. JPM RECOMMENDED THAT THIS APPOINTMENT BE PLACED ON THE AGENDA FOR THE AUGUST 27 _2002 MEETING FOR FURTHER DISCUSSION. 6. Roanoke Valley Regional Cable Television Committee JPM NOMINATED LEE EDDY TO SERVE THE UNEXPIRED TERM OF MR. JIM DICKEY, MEMBER AT LARGE, WHO IS VERY ILL AND CANNOT CONTINUE TO SERVE. HCN EXPRESSED CONCERNS ABOUT HAVING ONE CITIZEN SERVE ON SO MANY COMMITTEES (MR. EDDY CURRENTLY SERVES ON FOUR 4 OTHER COMMITTEES). JPM RECOMMENDED THAT THIS APPOINTMENT BE PLACED ON THE AGENDA FOR THE AUGUST 27, 2002 MEETING FOR FURTHER DISCUSSION. 7. Social Services Advisory Board (Appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-072302-5 HOM MOTION TO ADOPT RESOLUTION URC 1. Acceptance of water and sewer facilities serving The Orchards apartment homes A-072302-5.a 2. Acceptance of the Bureau of Justice Assistance Block Grant in the amount of $32,132 by the Police Department for law enforcement support A-072302-5.b 3. Acceptance of a Bureau of Justice Assistance Bulletproof Vest Partnership Grant in the amount of $10,689.82 A-072302-5.c 4. Request to accept donation of water easement located in the Plantation Grove Subdivision A-072302-5.d 5 K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HOM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS U RC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capita) Reserve 5. Accounts Paid -June 2002 6. Report of Claims Activity for the Self-Insurance Program 7. Proclamations Signed by the Chairman ECH ASKED THE BOARD TO CONSIDER POSTPONEMENT OF THE WORK SESSION WITH THE TREASURER AND COMMISSIONER OF REVENUE TO DISCUSS STAFFING NEEDS AT THE SATELLITE DMV OFFICES. HE INDICATED THAT THIS DISCUSSION MAY BE BETTER SERVED ONCE THE LOCATION OF THE PROPOSED DMV OFFICE IS DETERMINED. HOM INDICATED SUPPORT FOR THE POSTPONEMENT. JBC ASKED THAT THE CONSTITUTIONAL OFFICERS BE NOTIFIED OF THE POSTPONEMENT. O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (3) discussion of the disposition of publicly held real property, namely, Salem Office Supply 6 Building; Section 2.2-3711 A (7) consultation with legal counsel pertaining to probable litigation, BPOL Tax Home Shopping Network; Section 2.2-3711 A (1) discussion and consideration of the appointment of an appointee or employee. JBC MOTION TO GO INTO CLOSED MEETING AT 3:37 P.M. URC P. WORK SESSION (4T" FLOOR CONFERENCE ROOM - 5:00 p.m.) Work session with Treasurer and Commissioner of the Revenue concerning staffing of Division of Motor Vehicles Office. (Fred Anderson, Treasurer; Nancy Horn, Commissioner of the Revenue) POSTPONED HOM LEFT THE MEETING AT fi:15 P.M. EVENING SESSION JBC ANNOUNCED THAT ITEM S-5 WOULD BE MOVED TO ITEM S-1 IN ORDER TO REQUEST A CONTINUANCE. Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 3:50 P.M. UNTIL 6:10 P.M. R-072302-6 JBC MOTION TO ADOPT RESOLUTION URC WITH HOM ABSENT R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution honoring the late Mary H. Allen, former Clerk to the Board, for contributions during her eighteen years of service to Roanoke County. R-072302-7 JPM MOTION TO ADOPT RESOLUTION URC WITH HOM ABSENT 7 S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres zoned AV, Agricultural Village District, located at 7210 Franklin Road, Cave Spring Magisterial District, upon the petition of McNeil Asphalt. Postponed until August 27, 2002 of the request of the Petitioner. 2. Second reading of ordinance amending and reenacting Section 18-168 of Chapter 18, Article IV of the Roanoke County Code to provide for an increase in the base and volume charges for sewer service, an increase in the sewer off-site facility fee, and the imposition of a charge per equivalent residential connection for developments that will require Roanoke County maintenance of a sewage pump station. (Gary Robertson, Utility Director; Danial Morris, Director of Finance} MS. NANCY HUGHES SPOKE IN SUPPORT OF INCREASING USAGE ASSESSMENTS TO PAY FOR INFRASTRUCTURE IMPROVEMENTS. SHE ASKED THE BOARD TO ALSO CONSIDER IMPLEMENTING A 2% - 5% ASSESSMENT ON ALL NEW RESIDENTIAL CONSTRUCTION TO PROVIDE CAPITAL FOR COUNTY SERVICES SUCH AS SEWER AND WATER. SCHOOLS, POLICE, EMS, LIBRARIES, ETC. 0-072302-8 HCN MOTION TO APPROVE STAFF RECOMMENDATION (ADOPT ORDINANCE) BUT WITHHOLD THE SECOND 8.36% INCREASE SCHEDULED TO TAKE EFFECT ON JANUARY 1, 2004 WITH THE UNDERSTANDING THAT STAFF WILL PROVIDE APPROPRIATE NOTICE IF AN ADDITIONAL INCREASE IS NEEDED. URC WITH HOM ABSENT 3. Second reading of ordinance to obtain a Special Use Permit to operate a religious assembly facility on 3.48 acres located at 2067A Electric Road, Windsor Hills Magisterial District, upon the petition of Calvary Chapel of Roanoke. (Janet Scheid, Chief Planner) 0-072302-9 JPM MOTION TO ADOPT ORDINANCE URC WITH HOM ABSENT 4. Second reading of ordinance to obtain a Special Use Permit to operate a commercial kennel on 18.16 acres located at 8232 Enon Drive, NW, Hollins Magisterial District, upon the petition of St. Francis of Assisi Service Dog Foundation. (Janet Scheid, Chief Planner) 0-072302-10 RCF MOTION TO ADOPT ORDINANCE URC WITH HOM ABSENT 5. Second reading of ordinance to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District, upon the petition of William E. Lee. (Janet Scheid, Chief Planner) THIS ITEM WAS HEARD PRIOR TO ITEM S-1. MS JANICE LEE, WIFE OF PETITIONER, REQUESTED A CONTINUANCE OF THE SECOND READING UNTIL AUGUST 27, 2002. IT WAS THE CONSENSUS OF THE BOARD TO ALLOW THE CONTINUANCE. T. CITIZEN COMMENTS AND COMMUNICATIONS MS. BAIL BOWYER SPOKE REGARDING NOISE FROM THE CLOVERDALE BANDIT CORPORATION. SHE REQUESTED THE BOARD'S ASSISTANCE IN REDUCING THE NOISE LEVELS AND POSSIBLY REZONING THE PROPERTY FROM HIGH TO LIGHT INDUSTRIAL USE. U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora: (1) He requested that staff consider developing a citizen resource applicant pool of individuals willing to fill committee appointments. (2) He questioned if there was a program available to assist individuals with 9 the cost of I&I (infiltration and inflow) modification requirements. Mr. Hodge indicated that staff would obtain information regardinq this matter. Supervisor Nickens• (1) He submitted a petition to Gary Robertson from residents of the Southeast County area (Eanes Road) regardinq connection to the County water system rather than the private system they are currently utilizing Mr Robertson will evaluate the cost of connecting to the County water system for these residents (2) He requested that the Economic Development Strategy Resolution received from the Fifth PDC be placed on the agenda for the August 13 meeting. Supervisor Church' (1) He expressed his appreciation to Sara Franklin for her presence at the County Board meetings (21 He asked staff to repair the exit sign in the Board meeting room (3) He expressed his pleasure with the National Softball Association tournament held in Roanoke which brought approximately 3,000 players and 15,000 fans. (4) He advised that the Little League State tournament opening ceremonies are being held Thursday evening, and games will take place in Starkey Park beginning on Friday. V. ADJOURNMENT TO FRIDAY, JULY 26, 2002, AT 12 NOON, AT THE VINTON WAR MEMORIAL TO ATTEND THE LOCAL GOVERNMENTS REGIONAL SUMMIT, HOSTED BY THE TOWN OF VINTON JBC ADJOURNED MEETING AT 8:40 P.M. UNTIL FRIDAY, JULY 26 AT 12:00 P.M. AT THE VINTON WAR MEMORIAL TO ATTEND THE LOCAL GOVERNMENTS REGIONAL SUMMIT 10 o~ ROANpf.~ ~ .~ z" ~. 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 23, 2002 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Rev. Diane Scribner-Clevenger Unity Church of Roanoke Valley 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS D. BRIEFINGS E. NEW BUSINESS 1. Request to approve designation of the new park in North Roanoke as Hollins Park. (Pete Haislip, Director of Parks, Recreation and Tourism) ® Recycled Paper 2. Authorization to commence a civil action against Whitlow Auto Crushers and Sales, et al. to compel the removal of waste tires. (Paul Mahoney, County Attorney) 3. Request to revise Public Private Partnership (PPP) Policy. (Doug Chittum, Director of Economic Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone 3.9 acres from C-2C, General Commercial District with conditions, to C-2C, General Commercial District with amended conditions, and to rezone 2.7 acres from C-1, Office District , to C-2C, General Commercial District with conditions, to construct a hotel and restaurant, located on North Electric Road, Catawba Magisterial District, upon the petition of 419 Properties, LLC. (Postponed by the petitioner from the June 4, 2002 P/annin_g Commission Public Hearin_g. Acreage and zonin_g have been amended.) 2. First reading of ordinance to rezone 6.15 acres from AR, Agricultural Residential District, to I-1, Industrial District, and to obtain a Special Use Permit for 2 acres for amini-warehouse, located on 6227 - 6237 West Main Street, Catawba Magisterial District, upon the petition of Triple S. Investments. 3. First reading of ordinance to rezone .64 acres from C-1, Office District, to C-2, General Commercial District, and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District, upon the petition of James Dean Consultants, LLC. 4. First reading of ordinance to rezone 2.66 acres from C-1 C, Office District with conditions, to C-1 C, Office District with amended conditions, located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District, upon the petition of R. W. And Joan C. Bowers. G. FIRST READING OF ORDINANCES 2 H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service within the Public Utility Easement across property owned by the Board of Supervisors at the Center for Research and Technology, Catawba Magisterial District. (George Simpson, Assistant Director of Community Development) APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission 4. Virginia Western Community College Board 5. Roanoke County Cable Television Committee 6. Roanoke Valley Regional Cable Television Committee 7. Social Services Advisory Board (Appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Acceptance of water and sewer facilities serving The Orchards apartment homes 2. Acceptance of the Bureau of Justice Assistance Block Grant in the amount of $32,132 by the Police Department for law enforcement support 3 3. Acceptance of a Bureau of Justice Assistance Bulletproof Vest Partnership Grant in the amount of $10,689.82 4. Request to accept donation of water easement located in the Plantation Grove Subdivision K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -June 2002 6. Report of Claims Activity for the Self-Insurance Program 7. Proclamations Signed by the Chairman O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (3) discussion of the disposition of publicly held real property, namely, Salem Office Supply Building; Section 2.2-3711 A (7) consultation with legal counsel pertaining to probable litigation, BPOL Tax Home Shopping Network; Section 2.2-3711 A (1) discussion and consideration of the appointment of an appointee or employee. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM - 5:00 p.m.) 1. Work session with Treasurer and Commissioner of the Revenue concerning staffing of Division of Motor Vehicles Office. (Fred Anderson, Treasurer; Nancy Horn, Commissioner of the Revenue) 4 EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution honoring the late Mary H. Allen, former Clerk to the Board, for contributions during her eighteen years of service to Roanoke County. S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres zoned AV, Agricultural Village District, located at 7210 Franklin Road, Cave Spring Magisterial District, upon the petition of McNeil Asphalt. Postponed until Au_gust 27. 2002 at the request of the Petitioner. 2. Second reading of ordinance amending and reenacting Section 18-168 of Chapter 18, Article IV of the Roanoke County Code to provide for an increase in the base and volume charges for sewer service, an increase in the sewer off-site facility fee, and the imposition of a charge per equivalent residential connection for developments that will require Roanoke County maintenance of a sewage pump station. (Gary Robertson, Utility Director; Danial Morris, Director of Finance) 3. Second reading of ordinance to obtain a Special Use Permit to operate a religious assembly facility on 3.48 acres located at 2067A Electric Road, Windsor Hills Magisterial District, upon the petition of Calvary Chapel of Roanoke. (Janet Scheid, Chief Planner) 4. Second reading of ordinance to obtain a Special Use Permit to operate a commercial kennel on 18.16 acres located at 8232 Enon Drive, NW, Hollins Magisterial District, upon the petition of St. Francis of Assisi Service Dog Foundation. (Janet Scheid, Chief Planner) 5 5. Second reading of ordinance to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District, upon the petition of William E. Lee. (Janet Scheid, Chief Planner) T. CITIZEN COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT TO FRIDAY, JULY 26, 2002, AT 12 NOON, AT THE VINTON WAR MEMORIAL TO ATTEND THE LOCAL GOVERNMENTS REGIONAL SUMMIT, HOSTED BY THE TOWN OF VINTON 6 ~., A-072302-1 ACTION NO ITEM NUMBER ~' ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Request to approve designation of the new park in North Roanoke as Hollins Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In September 2001, Roanoke County Parks, Recreation and Tourism began construction on a new park located on Hollins Road in North Roanoke. Phase I, which will include two soccer fields, a 73-car parking lot and a playground, is scheduled for completion in August 2002. At present, the contractor is preparing the access road and parking area. The soccer fields are seeded and ready for use in the Fall. Parks and Recreation staff will be working to complete the playground in August 2002. A grand opening will be held in September 2002. During the construction phase of the project, the park was referred to as North Roanoke Park. Following discussions with Hollins members of the Parks and Recreation Advisory Commission, it is recommended that the park be officially named Hollins Park, after the community area in which it is located. This is in keeping with prior naming traditions FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Leave the name as North Roanoke Park. Alternative 2: Designate the name as Hollins Park. • 4 M , t ; E-I STAFF RECOMMENDATION: Staff recommends Alternative 2, designating the name as Hollins Park.. Respectfully submitted, Pete Haislip Director of Parks, Recreation & Tourism Approved by, ~~~~ ~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Richard C. Flora to approve Church _ x Denied () staff recommendation Flora _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File Pete Haislip, Director, Parks, Recreation & Tourism Action No. A-~723~2-2 Item No ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Authorization to commence a civil action against Whitlow Auto Crushers and Sales, et al. to compel the removal of waste tires COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: Whitlow Auto Crushers and Sales and Joy Leon Whitlow and Virginia Alice Whitlow own approximately 532 acres of real estate located off Ridgelea Road. A portion of this property (32+ acres) has been the site of business operations crushing and demolishing automobiles. As a result of these operations, the Virginia Department of Environmental Quality estimates that there are over 50,000 waste tires on this property. In September of 1999, the County entered a Consent Order with the Whitlows to reduce the acreage used for these business operations to approximately 17.5 acres and to remove and clean up the remainder of the property within 18 months. Sections 3 C. and D. of the Consent Order provide as follows: C. Whitlow shall reduce the acreage and use of the business to the area shown on Exhibit 1 on or before within the 18 month period set out above. This reduction in use and business operations shall include the following: reduce and remove junk cars; remove trash, garbage, and rubbish, including gasoline tanks, batteries, and tires, and dispose of all materials in accordance with the provisions of law. ~+' D. The specific uses to be made of the 17.5-acre property in conjunction with the operation of Whitlow Auto Crushers and Sales is limited as follows: (i) to crush vehicles, (ii) to salvage metals, and (iii) to recycle materials from vehicles. All tires from vehicles to be disposed of in accordance with provisions of law. All batteries will be sold to battery recycling operations or otherwise disposed of in accordance with the provisions of law. Section 10.1-1418.2 of the Code of Virginia states that it is unlawful for any person to store, dump, litter, dispose of, speculatively accumulate, or otherwise place more than 100 waste tires on public or private property without first having obtained a permit from DEQ. The Whitlows do not have a permit to store these tires on their property. Section 10.1-1418.1 authorizes any political subdivision to bring a civil action against any person who improperly disposes of solid waste. The court may impose a civil penalty of up to $5000 against persons who improperly dispose of solid waste; and this civil penalty shall be paid into the treasury of the political subdivision. The court may also award reasonable attorney's fees. As a result of the recent Keeling tire fire, Roanoke County is very concerned about the existence of the storage of tire piles in the County. Roanoke County believes that the Whitlows should dispose of these tires in a prompt, timely, and lawful manner. Despite repeated requests from County staff and the provisions of the Consent Order referenced above, the Whitlows have failed to eliminate or significantly reduce this tire pile. The accumulation of over 50,000 tires on this property constitutes a public nuisance and a hazard to our community. STAFF RECOMMENDATION: It is recommended that the Board authorize and direct the County Attorney to commence a civil action against Whitlow Auto Crushers and Sales and Joy Leon Whitlow and Virginia Alice Whitlow to compel the elimination and lawful disposal of all of the tires on their property. Respectfully submitted: cu~-~ rn. ma.¢~.a Paul M. Mahoney County Attorney • ~'~ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P. McNamara to Church x Denied () approve staff recommendation Flora x Received () McNamara x Referred () Minnix x To () Nickens x cc: File Paul M. Mahoney, County Attorney A-072302-3 ACTION NO. ITEM NUMBER ~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Public Private Partnership (PPP) Policy Revision COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: A Work Session was held at the July 9, 2002 Board of Supervisors meeting to discuss proposed revisions to the County's PPP Policy. After discussion the Board indicated consensus to proceed with the proposed changes. A draft of the new policy is attached to this report. SUMMARY OF INFORMATION: The most significant changes to the current policy are: 1) The County may participate up to 100°/a of public improvement costs for a new or expanded project. 2) Incentives maybe paid on a reimbursable basis based on new tax revenue generation. 3) Retail/commercial projects will be calculated on a one year payback. Industrial projects will be calculated on a three year payback. FISCAL IMPACT: Funds for each project will be appropriated from the PPP fund account which is allocated yearly by the Board of Supervisors. Participation in excess of $50,000 shall be approved by the Board. I STAFF RECOMMENDATION: Staff recommends approval and adoption of the proposed revisions to the PPP Policy. Respectfully submitted, Approved by, /~°°r~ Doug Chittum Economic Development Director Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens toHarry C. Nickens to a~rove Church _ x Denied () Flora _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Doug Chittum, Director, Economic Development Wanda Riley, Policy Manual L•- COUNTY OF ROANOKE PUBLIC PRIVATE PARTNERSHIP POLICY (Revised June 2002) Tntrnductinn The County established aPublic-Private Partnership Program to further its economic development mission - to design and implement innovative programs and services that leverage community assets, create wealth & prosperity, and embrace the region's future. The distribution of various incentives in the form of County funds or other assets is the intent of the Program. These distributions are made to qualifying enterprises or organizations to encourage them to create or retain jobs and investment in the County and the region. This Policy establishes a framework by which the Program can be equitably and efficiently administered. Guiding Principles The Public-Private Partnership Policy is developed and applied in concert with the County's Business Plan for Economic Development. The Policy reflects the County's commitment to attract and retain quality jobs and investment and to maintain strong working relationships with its public and private sector partners. This is an investment Program, whereby the County seeks to ensure a reasonable return on its investment of funds or other assets as measured by tax revenues and quality jobs created or retained. Financial incentives offered by Roanoke County originate from the tax revenues paid by citizens, visitors, and businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion of these tax revenues to assist in the economic growth of the County. During the initial site search for a location or the expansion of an existing facility, Roanoke County and a business or industry develops a partnership designed to accommodate the specific needs of the project. Accordingly: 1. Roanoke County may fund a portion or all of development costs for public improvements, such as roads and public utilities, off site regional storm water management facilities, and/or utility connection fees for water and sewer for a qualifying industry or business that meets the evaluation criteria for Public Private Partnerships. 2. Roanoke County may encourage the creation or retention of j obs of qualifying companies within the community, which hire employees at wages/salaries at or above the median area rate for that occupation through assistance with employment training. 3. Roanoke County may support tourism related industry/destination activities that provide range of services and attractions for visitors from outside the Roanoke Valley that will create employment opportunities and tax revenues, and enhance our image as a viable community. ~- 3 4. Roanoke County will allocate incentives in a manner that favors development in the following "Target Industries:" Automotive & Transportation related Products & Technology BiotechnologyBiosciences & Biomedical Systems & Equipment Electrical/Electronic Components & Assembly Metal Fabrication & Machine Tools Information & Telecommunications Products & Technology Commercial & Retail operations Tourism related operations Other Value Added Manufacturing operations 5. Incentives will not be used to relocate abusiness/industry from another jurisdiction in the Roanoke Valley to the County unless it can be shown that the subject jobs and investment might otherwise be lost to the Roanoke Valley, and/or the business has determined that the best location for their new operation is in an Economic Opportunity Area as designated in the Roanoke County Economic Development Strategy. Typical areas of Partnership Assistance Physical improvements and fees, such as: a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees c. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment e. Regional storm water management facilities f. Land acquisition for public purposes (i.e. industrial rail and/or road access, road widening, easement acquisition ... ) g. Employment training/retraining Requests for assistance with employment training and retraining of new and/or relocated employees may be considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. Operating Procedures The Director of Economic Development is responsible for administering this Policy and shall ~' coordinate with the Director of Finance to establish a system to account for funds committed and expended. A business or industry may apply for County assistance by addressing a letter (on company letterhead) to the Director of Economic Development that indicates: a. A description of the business or tourism activity to be conducted on the site, that indicates the reasons why public financial participation is needed to complete the project. b. Total capital investment in real estate (land, building), machinery and tools, and anticipated personal property, and/or other taxes paid on site c. Total employment and annual payroll for jobs to be created or retained over the next five years d. Numbers and types of positions/jobs created or retained and average annual hourly salaries or wage for each over the next five years e. Specific infrastructure requirements such as water and sewer needs (including line size and/or capacity), off site road improvements, storm water management facilities, or other public facility assistance requested f. Date of construction and/or start-up (if in an existing building) g. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. Review The Director of Economic Development will review the request for participation using the evaluation criteria on worksheets 1 and 2 to determine the extent of Roanoke County's funding. These evaluation criteria are based on a payback of anticipated taxes (real estate, machinery and tools, personal property, transient occupancy tax, sales tax, admissions tax, etc.) to the County, and jobs created/retained by number and type of employees. The County may participate in the following manner: a. New or expanding commercial/retail/office projects must have a payback within one year. b. New or expanding manufacturing/industrial projects must have a payback within three years. E-~ c. County incentives may be packaged with those offered by local, State or Federal agencies to leverage the opportunity. Such incentive packages will be structured so as to provide maximum return on the County's assets. d. The incentive may be paid on a reimbursable basis, following an audit verifying the new local tax revenues generated by the project. The County may participate up to 100% of public improvement costs for a new and expanded project if the payback meets any of the classes listed above and qualifies under Worksheet 2. The County Administrator has the authority to invest up to $50,000 in any one project without prior approval of the Board of Supervisors. Participation in projects with greater than $50,000 participation, with paybacks longer than those outlined above, or which fall outside the criteria stated, shall be referred to the Board of Supervisors for a decision. All applications are subject to the amount of the County's annual budget appropriation for this purpose. Criteria for determination a. Incentives will not be approved in situations where it can be determined that they would not materially effect the decision of the applicant to undertake the project or otherwise make an investment in the County. b. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. c. Excess County payments shall be refunded by the applicant if the actual tax revenues do not meet the payback formula in accordance with the Performance Agreement executed between the County and the business or industry. d. All applications for payments of costs up to $50,000 for physical improvements and/or fees, which comply with the above criteria, will be approved by the County Administrator upon a positive recommendation by the Department of Economic Development. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. ~-3 f.. If appropriate, Public Private Partnership funds may be passed through the Industrial Development Authority of Roanoke County to a qualifying business or industry subject to the stipulations set out in the Performance Agreement. g. Developers of commercial or industrial projects for lease must pass on the value of the incentives to the tenant business or industry by lowering the annual lease rate and/or by providing for additional tenant improvements. A copy of the executed lease in which the County participation is identified shall be presented to the Director of Economic Development upon request. h. A business or industry obtaining Public Private Partnership funds shall coordinate any public announcement of its location in the County with Department staff in order to obtain positive media coverage for the activity. Recipients of Program funds will provide on an annual basis a report (including written verification of the annual taxes paid to Roanoke County) of their progress in meeting the terms of the Program Agreement. Such report will be delivered to the Department of Economic Development within 30 days of the anniversary date of the Agreement. Limitations Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Funding Sources Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service to County utility customers. (County Code Chapter 22 authorizes this provision, as amended by Ordinance 8-12-86-169, Section 3b.) Public Disclosure There shall be disclosure of any financial or other involvement by staff members and elected officials in any public private partnership. w, Award of Funds Upon the evaluation and decision to enter into an Agreement, the Director of Economic Development will notify the expanding or relocating business/industry in writing. This letter will identify the County's funding level as well as any other areas of assistance. Agreement A written "Performance Agreement," in a form to be approved by the County Attorney that specifies the terms and obligations of each party will be executed prior to the disbursement of any Program funds. Any questions regarding the preparation of an application for financial assistance under the criteria of the Public Private Partnership Policy should be directed to the Director of Economic Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069. r E ACTION NO. ITEM NO. ~_y AT A REGULAR MEETING OF THE .BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for August 27, 2002 The titles of these ordinances are as follows: 1) The petition of 419 Properties, LLC to rezone 3.9 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions and to rezone 2.7 acres from C-1, Office District to C2C, General Commercial District with conditions to construct a hotel and restaurant, located on North Electric Road, Catawba Magisterial District. Postponed by the petitioner from the June 4, 2002 Planning Commission Public Hearing (acreage and zoning have been amended). 2) The petition of Triple S. Investments to rezone 6.15 acres from AR, Agricultural Residential District to I-1, Industrial District and to obtain a Special User Permit for 2 acres for amini-warehouse located on 6227 - 6237 West Main Street, Catawba Magisterial District. 3) The petition of James Dean Consultants, LLC to rezone .64 acres from C-1, Office District to C-2, General Commercial District and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District. i ..._ Fi-~ 4) The petition of R. W. and Joan C. Bowers to rezone 2.66 acres from C-1 C, Office District with conditions to C-1 C, Office District with amended conditions located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for August 27, 2002. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1-4, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Q 1. Paul M. Mahoney County Attorney Denied () Flora Received ( ) McNamara Referred Minnix to Nickens Action No Yes Abs Approved () Motion by Church a County of Raanoke Community Development Planning & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 ALL APPLICANTS Gheck•type of application ailed (check all that apply) ®Rezoning 0 Special Use For Staff Use Onl Date received: r Ix~'1~~ ~A~o-1NGF Ap Iicali n~fee: ~~~oa ~~~~ Pa ~~ on - ~c ~3 Received by: PClBZA date: ~]~Ic2 Placards issued: BOS dale: i + L roc-w ""1 i(erf~2. ~ i~~ rG~ 2C%Ca ~ , Case Number i `~ ~ ~ ^ Variance. 0 Waiver Applicants name/address w/zip 419 Properties ~rC ~ rk' Mr. :Benton Hopp 3508 Mudliek Road Cell #: ~- Roanoke, VA 24018 FaxNo.: Owner's name/address w/zip 419 Properties LLC phone #: - Mr. Bentonn Hopper 350$ Mudlick Road Fax No.#: Roanoke,VA 24018 540 774-0069 • 540 774-5686 Property Location Magisterial District: Catawba Route 419 North Electric - Road NW Roanoke County Community Planning area: J Tax Map No.: arce A .1 -1- 0 & Existing Zoning: Parcel A C2 Parcel B C1 Parcel B 36.19-1-38 Size of parcel(s): Acres: A 3.830 B 2.620 Existing Land Use: Vacant F~ RET.ONING SPECIAL USE PERMITA]VD Yl'AIVER APPLICANTS (RJS/~ Proposed Zoning: Parcel B C2 parcel A. Construction of new 80 Room Hotel Proposed Land Use: ~-`~a Cel B. Construction of new 100 sea Resta rant s the parcel meet the minimum ]ot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIRED FIRST. s the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, arc conditions being proffered with this request? Yes No t~ARIANCE AND 1~1'AIVL*R APPLXCAIYTS (V/Y~ Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: 1s the application complete? Please check if enclosed. APPLICATION WILI, NOT I3E ACCEPTED IF ANY OIr I IIF~SE I"I'EIVIS ARE MISSING OR INCOMPLETE. R/S/W V R/S V R/S/W V Consultation -~ 8 1/2" x 11" concept plan Application fee Application / Metes and bounds description t/ Proffers, if applicable Justification -^ Water and sewer application Adjoining property owners 1 hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~_/'G~~- '-7 ' ~~ '- ,~ Owner's Signature ,IUSTII+ICATION iE'OR REZONING, SPECIAL USE PERh•IIT OR WAIVER REQUEST I Ord Applicant The Planning Commission will shady rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and genera] welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. ,, Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. PARCEL A. THE CURRENT ZONING CLASSIFICATION IS C2. WE REQUEST A GT.-TAN,GE TO ITEMS NO.l AND 4 ONLY OF THE CONDITIONS RECORDED AT THE REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS. TUESDAY AUGUST 18, 3.998. ~ Change Condition No.l to read as follows: REFERING TO OUR PROPOSED HOTEL EXHIBIT SHEET C1 DATED O1 JULY 2002, Accept this site plan ' as generally conforming to the Master Site Development plan for the ARK Medical Center ~ dated June Fifth 1998. Change Condition No.4 to read as follows: BUILDING HEIGHT SHALL BE A MAXIMUM HEIGHT OF 45' PARCEL B. THE CURRENT ZONING IS C1. WE REQUEST A REZONING TO C2 TO ALLOW CONSTRUCTION OF A 100 SEAT FAMILY STYLE RESTAURANT. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. "` THE PROPOSED HOTEL AND RESTAURANT WILL SATISFY A MIX OF SINGLE FAMILY AND HOSPITALITY ENVIRbNMENTS BETTER THAN THE NOW PROPOSED RETAIL AND OFFICE FACILITIES. THE ONLY ACCESS WILL BE VIA US ROUTE 419. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. THERE WILL BE MINIMAL IMPACT WITH THE CREATION OF THE HOTEL AND RESTAURANT BECAUSE IT ENHANCES VERY WELL INTO THE RESIDENTIAL NEIGHBORHOOD. WE HAVE RESEARCHED AVAILABLE UTILITIES SUCH AS GAS, ELECTRIC, WATER/SEWER,COMMUNICATIONS,SOLAR AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION. ALL UTILITIES WILL BE EASY TO ACCESS EXCEPT PUBLIC WATER THAT WILL REQUIRE PUMPING. ~~ i. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may,require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. • A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS -- r / a. Applicant name and name of development ~~ ~/ • b. Date, scale and north arrow / c. Lot size in acres or square feet and dimensions • / d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties ~ I ~ g. All property lines and easements ~/ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development / j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING anc~ SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site ~ 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals ~, ~ n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants - p. Any proffered conditions at the site and how they are addressed _ q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. of applicant C~ " ~C:? ~ 2 c?~~ °" r date F~ Jerome Donald 1317 PETERS CREEK ROAD, NW Roanoke, Virginia 24017-2545 1 540 562-3174 T 1 540 562-4174 F FEDERAL ID. 54-1523699 Henschel, P~ AR CH I T E C T LTR.E 02 JULY 2002 PROPOSED COUNTRY INN & SUITES case number 13-6/2002 CLIENT; 419 PROPERTIES LLC MR. Benton Hopper 3508 Mudlick Road, Roanoke, Virginia 24018 HEGINING at a point on the easterly right-of-way of VIRGINIA ROUTE 419; said point being at the southwesterly corner of the property Of Pinkerton Properties (TAX MAP NUMBER 36.19-1-41); thence N.69 deg.42'12"E 296.00± feet to a point; thence S.10 deg. 37'15"E 469.00± feet to a point; thence S69 deg.56'S4"W 181.00± feet to a point; thence S26 deg.38'57"E 311.63 feet to a point; thence S42 deg.52'18"W 479.87' to the easterly right of way of Virginia Route 419; thence proceeding with the northerly right- of-way 103.18'of route 419 and with a curved line to the left having a cord bearing N.5 deg 18'02'W 2,944.79 feet to the point and place of begining and containing 3.830 for parcel A and 2.620 acres for parcel B. total of 6.450 acres. CIVIL DATA TAKEN FROM COMPREHENSIVE DEVELOPMENT PLAN PREPARED BY BALZER AND ASSOCIATES, INC. DATED 20 APRIL 1998 AND SITE SURVEY PERFORMED BY SHANKS ASSOCIATES, PC 8/14/98. MEMBER OF THE AMERICAN INSTITUTE OF ARCHITECTS SINCE 1973 ~'" f '."'"' 1.23 1.24 2944 294, 1.2 1.25 2935 _ l c~ 47. 46. 26 2934 1. , 48. ss41 5637 45. _ 5645 ssJJ 44' 1.27 2929 - 1.4 43. -2928 5629 rOR TH 41 s642 Legate 42. g 1 3 49. dh 5625 1,28 2979 - . 5571 7.79 Ac. _ 5621 5609 7 5638 5630 5634 5575 50. 51. 52. ~,19g9 8. ao - 53 5606 5587 9~ . y ~ s7oJ 5616 1-29 fi,^0 54. ~ 63. ~ 5707 ,ti°~ s70z 55 • 9. p . 5717 ~ ~2 s6n7 "'' S6. - 5706 S . 10. c~'A l -6 5715 ~ 5613 yd`s ~ ~w~ 5710 n~k 5608 q24 60. 11- ~,} 15. 4 5671 561 -14' 5719 5714 1B.: 57. s71a ~9. 5013. 16. 58. ss2a 12 n I 12.1 ~ to nc. ,~ 2B1a a 26. 7817 0. ?816 25. Ac. 1873 -27. '~ 24 2812 2807 1 a r _ _ . 28. - ~ 1 29. 2x06 I 30. 31. 3017 I ~ J02J 33. • 3019 34. ~ 35. JaJS 2740 ° 36 Ja47 9t 14. d . assy 1736 'L 3705 ~, [{lb 2 - 045 3'7ii1/ 2046 0 15 7 3 29. ~ 3_ 2730 2039 za47 - ~~ C 't, ~ 16'7040 2 4 7124 J °~ 28 .- 2033 o°~e 2o4e 3Q ~ . 2041- y _ 38. ~ ° 11. ^ 4 17. - zsi rte. 27. 203 2017 5,. _ d 20JY 31. 2040 18 10. . 2o2s 2a27 - 28. 1019 ROANOKE COUNTY ' Applicants Name: 0. M. Enterprises LLC / DEPARTMENT OF Zoning: Rezoning C-2 Wingate Inn COMMUNITY DEVELOPMENT Proposed Zoning: C-2- Amend conditions Tax Map No. Portion of 36.19-1-38 & 40 F- ~ w 0 zp;F3 0 ~~~3z ~ w - s~w[=s a Z vi w ~iaz3 Z>vFiwe a F F X X ~ = W F ~ r r ~ O z F a .. O a o -~ a Fa, aw z~ of ~a zw w ~/1 wU a Uq YZ GL a O~ w w} m~ , 0 i X ~n U~ a ma ow wz c o ) / ~ .„ P U 1` y z u _a swaa ~ K F. F=-~ Z > a h w ems. 0 t h -1Zw aw> _ ~' O ~: a ~ o a , uxo Z F U ~~W R. ~ Q ~ ~ p f w ~ U ~>^„ z z .i t t {a G O ~ , O .] h W a z o ~ U F ~, Z i w Z N i > w e w .~ O y F ? Z p o U p o ~j L--J ~ _ ob Z 0 oi,~ v, R ~, a ~~~°~ o_~ ? 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QOFtO ' KCY~,~r M~1 • _... _. _ . viciiiit~.ma cxnPRrc scArs ~Q~-- .rta,ar now®aa oY ,sa n.rYO AIL. ~n as sum oomatoea mNn.,aoa °•i, vvm. ut tQ401®2 RJt ALL 3~l6 AIm Oy0rOg6 P aII uk: oa/as/oz ~--TZTLS PROPOSED ISFIEET -- ~,m, 755 °"° ucar ` "°`°®° urt ."°,`°`°`;°° et `°° ~~ °"'° °~: cxc MASTER CIVIL '~ n~ ~n~ .cn ~ Yomaora unoa mmrt,ora 9701YY sra 9[nV]~d~Diai ~ ~ • --.-. ~. r'---- . ' tm ouavge a evwnnr a mna mY.ua teie® ..~,~ a m a ®n¢r-,oA 7YE PmYa. One Q Ym by JDH AND SITE _ ._ D EV ELF PNI EN T ~~h YY„ ~YYA « ~,a Q ,~ ~ Y~ .Y, . ~ o2os.~isoj !srern 1"s30'_~. ~ 1 OFI r~ County of Roanoke Community Development Planning & Zoning ` 5204 Bernard Drive P O Box 29800 Roanol~e, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 ~. APP~I~'~41~TS Check type of application filed (check all that apply) BlRezoning If$5pecial Use , C Variance ~ Waiver Applicants name/address w/zip Phone: X540) 342-8116 (Attorney) Triple S Investments, LLC Work 280 Tomahawk Drive Cell #: Chrstiansburg, VA 24073 Fax No.: S,54Q) 34.2987 (Attorney) Owner's name/address w/zip Phone #: X540) 985-3414 Vine and Branch Properties 133A Salem Avenue, SW Fax No. #: (540) 985-3417 Roanoke, VA 24011 Property Location t S M i Magisterial District: C.A_rai,u F3A - tree a n . 6229-37 West Salem,. VA 24153 Community Planning area: ~ t.~n: v ra ~2 Tax Map No.: ~ 072-02-01-03 Existing Zoning: AR Size of parcel(s): Acres: 6.15 +/-_ Existing Land Use: None, except for rental house ...... .. .. ...... _ ...... ....::...._... .. ,. .. . . . ,... .. ,.. : ., ,.y: ,ra~. I.~~~G ~pE'CFA~ ~:~ . ,,,. Proposed Zoning: I-1 Proposed Land_Use: ~,~_ M;ni-s~Qx~:.ware~m~e=. z) Other I-1 uses descrihed i.n Jus ificati4 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes %% No IF NO, A VARLANCE IS REQIJIItED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes %% No , A VARIANCE IS REQUIltED FIRST IF NO , If rezoning request, are conditions being proffered with this request? Yes gg No ' .-:~.,:.._ ..:.:.:... ......... .x:, ...._ ... ' .._ aim ~_ . . _ •y .: /_ ~-(T' /'~ ~J~ ~' .;~>. ; 'Cyllt ~° :x ~~ 77 :l•. ~~ ' _ _ _.~ l.~r. _ _ _ _ ' Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: TYAI~T <Tm T wTl~T D11. A nnT. nTTT 7"G' A 1VV nr T~7F.QF. T For Staff Use Onl Date received: Received bxx: _ ~__ Application fee: PC/$ZA date: Placards issued: ~~ (c ~Z1 ~G BO date: ~ ~ ~ Case Number ~~- ~6}ZG~Z Is the application complete? Please check~t enctosea AYrLtLativi~ rrL.a~ i.v i Dom, r,~~~~ jLL U• ~~ j ~--~ ~-~-~-~-~ --~M~ ARE MISSING OR INCOMPLETE. R/S/W V R/S/W V R/S/W V Consultation % 8 1/2" x 11" concept plan Application fee % . Application Metes and bounds description % Proffers, if applicable g Sustification % Water and sewer application % Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the Imowledge and consent of the owner. Tri le S Investments, LLC ConGract•:.r.. Si afore p Purchaser s= ~ By Edward G. Sn der, Manager F~ Applicant: Triple S Investments, LLC Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The request of Triple S Investments, LLC to re-zone from agricultural to light industrial use 6.15 acres of land in the Glenvar Planning District of Roanoke County, with a special exception for mini-warehouse use, and proposed light industrial use for the remaining acreage (collectively referred to as the "Project"),' furthers the purposes of both the Roanoke County Ordinance and the I-1 light industrial zoning classification. The general purposes of the Roanoke County Ordinance are to implement the county's comprehensive plan and to promote the health, safety, and general welfare of the public. The Ordinance's goals, in part, as stated in Section 30-3, are to ensure adequate lighting; promote convenient access and safety; facilitate convenience and harmony in the community; protect against overcrowding of land, obstruction of light or air, and congestion in travel and transportation; and encourage economic development. The general purpose of the I-1 Industrial District, as stated in Sec. 30-60-1, is to encourage less intensive industrial activities in areas that are unsuitable for more intensive or potentially hazardous industrial uses. Appropriate factors to consider include freedom from flooding, adequate sewer and water capacity, convenient access to roads, reduction of heavy traffic generation from industrial uses, and adequate protection for adjacent residential communities, The Project, as visually described on the attached Concept Plan dated May 13, 2002, and prepared by Dan Early, P.E., of A&E International, LLC, contemplates a 200 Unit Mini-storage Warehouse Development utilizing 2.0 acres of land, with adequate road access and water and sewer availability, attractive natural buffering along Route 460 and between the Project and the nearby small residential neighborhood on Peaceful Drive, and lighting adequate for the safety of its users but not obtrusive to nearby residents. The Project will impact traffic only minimally, since the maximum number of users who would visit the site daily could not reasonably be more than 5% to 10%, or 20 vehicles per day, based upon maximum occupancy and maximum usage, with the heaviest usage during week-ends when traffic on Route 460 is at its minimal usage. The site is currently underutilized, and the Project will provide welcomed economic development to the area. The Project will serve small commercial businesses, apartment dwellers, and the large number of trailer park residents in the area. 'Applicant is not certain at this time as to proposed uses for the remainder of the property. Applicant requests that Roanoke County re-zone the entire property I-1, subject to proffers eliminating potential higher intensity I-1 usage. Applicant will agree to proffer out all allowed uses under this zoning classification, with the exception ofMini-warehouse, General Office, Warehousing and Distribution, Public Maintenance and Service Facilities, Utility Services, , Laboratories, Business Supply Services, and Equipment Sales and Rental. -oZ Applicant: Triple S Investments, LLC Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The Roanoke County Community Plan ane desano out de the oTre area of the city of encourage managed economic growth and creativ gn Salem without undue pressure or adverse impact on the neighborhood surrounding a development. The Plan also encourages growthnd maintainsanatural resourcesg pen space, and fosters the quality of life and economic health, a community identity. The County has designated the area in which the Project is located for Development land use. Such designation promotes a mix of residential, retrec~iation off natural amenities and natural design and site development a key objective, and an app resources an important goal. A key consideration, as iramost aeon en ourages preservation of e development on the surrounding neighborhoods. This gn open space, maximum efficiency of land development, and minimal traffic impact.. A critical principle of the Plan is to permit by right as many potentially compatible uses as possible. Re-zoning and special exceptions should `arddto nebot ate ompatible deve opment broader range of uses, yet providing procedural safegu g in a public form." The Project is consistent with all of the abov~ne malg~es dent al neighborhood on~ect will not create undue pressure or adverse impact on Peaceful Drive. Many of the trees and natural foliage will remain. The Project is compatible with the existing AEP and Roanoke County uses adjacent to and across from the site. Even though the Development land designation focuses more uses wwhich w~ ould not be appropriate oar light industrial uses, the Project is compatible with such , desirable for the current site in light of the nearby indien~ with the crinc ple o flexible and uses County Water Treatment Plant. The Project is consis p with adequate safeguards to ensure compatible land use development. ~ ' Y ' ~~ ~~~~ ~ HINIJ211A `JIJ.Nf10~ 3~ONt/021 ~ ~ ( ~ QI ~~ ~. 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" 0 I I ,, ,,, / -- - ~ ~ I I ~ ,/ I ~/ ~ _ -~ ~~ _ / / / ,' ~- ----- 'yam ' ' / / r ~' 1 111 -- _ .' ; " J "l i i i'// i ~--I------ -_--~---- -~.///Ill~i i~ ~i~il I I C I '" %~/ "-/ /' / /ii i li I i III' i' i I I I ' ~ ~ , / /// / I I I I I I ~ I 1 1 '- / ~ .- / /// nllll~~l ' I I i ' ,' / ~T -' ~~~ / ---------------------- , --------_-' '' ' ' / .' ^' ~ , 1111, I I ~ , ,. / ,' ,' - '111 II 1 ' - '-------- ~ I / -----`` ___' .' / .' .' /`~ I I I 1111 ~ I 11 i l _ 1 ~~ 8. 61.49 Ac. D)) 2. 58.30 Ac~C) - 29.8 Ac. 'A 7. ~~ ~ 1.os Ac. 0 ~a 6. 9. "~ 1.06 Ac. G~~ ~G,r 5. t 4c. 3. 10. ~ 1.az Ac. 6.1 s ;~~. ~>t, 16. .49 Ac. 2y ~~1~ 8.4 ~ 4. J" 2.43 Ac. 8.1 / C,~' 6.61 Ac. ~e 8.2 _ 3.1 29.63 i .3 14. 2.20 Ac. 15. 1.11 Ac. ~S 11.1 a>> ~a,~51~ Ll . Dc6O 'fit, AA ~ B~ 8. 1 ~~ 1y 4.53 Ac. D) _ .93 Aa~C) 4~ 9. 3.13 Ac. 3.3 4.96 Ac. 7.96 11.1 ~ 3 2 15. ROANOKE COUNTY Applicants name: Triple S. Inzestments, LLC DEPARTMENT OF Rezoning from AR to SUP COMMUNITY DEVELOPMENT Proposed Zoning: I-1 Tax Map No. 72.02-1-3 '~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Only Date received: ~ ~ Z ~ { C ~ Received by: ]~ pplication fee: ~ ~~~ ~~ ' PC/B2A date: g ~ ~ ~ ~~~ i4 ~$ Placards issued: BOS date: ~ ~ ~ ~ ~ ~. -z ~~ - ~ ~ Z~~ ~ Case Number ALL APPLICANTS eck type of application d (check all that apply) Rezoning Special Use O Variance Applicants name/address w/zip Phone• 8~'V-'~a -q'Z3S ~A MES ~1 Cva~~Trt1T~S , ~L;c.. L13~1• - `~-7 a - 43?$ I ~ 65 AR~'R ~-~'• Fax No. o v _ 22 I Owner's name/address w/zip Phone: ,~O _q a~ _ ~ ~ ~ D f T3 ~cG1AZ~S L1._.C • Cc~lTtrcT: ~~ GoW A z43 i~- ~TO~ ASE ~>= Fax No.,~{O - T8~ -O~ 1 D 0 1 Property Location Ma isterial District: g CAy C c7~'F~11JG~ ~..~~} ~t~C"CIZIC.. ~D Community Planning area: ~_,o~,pp(A<_. ~ f E . CG~C.~1Do/Z Tax Map No.: . ~ $ -p tj - O I.O 1 " ~ Existing Zoning: ~' , Size of parcel(s): Acres:~~."± Existing Land Use: Y~.RtST- ~o~~ ~ ~At~~, REZONING AND SPECIAL USE_PERMIT APPLICANTS (R/S) Proposed Zoning: C.-z. W I S. l)1 ' P. Proposed Land Use: u -~ L G~ ~ t1 Does e parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No ~ IF NO, A VARIANCE IS REQUIRED FIRST. O ? Yes ~ N T d U i i f h ype se o e requeste ter a or t Does the parcel meet the minimum cr IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No 0 VARIANCE APPLICANTS {V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF TFIESE ITEMS ARE MISSING OR INCOMPLETE. R/ V R/ V R/ V / Consultation `~ 8 1/2" x 11" concept plan / Application fee / Application / Metes and bounds description / Proffers, if applicable / 7ustitication ~K• Water and sewer application / Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ,. & B ASSOCL. 'o, L C ~. Owner s Signature Harry .. Blanton, Manager ~3 REZONING AND SPECIAL USE PERMIT JUSTIFICATION This request conforms to the Roanoke County Zoning Ordinance. The existing site conditions will remain essentially unchanged except for the addition of a brick-enclosed dumpster and vacuum islands. The building will remain and the existing bank drive-thru portion of the building will be reconfigured into two automatic carwash bays. The architecture will match that of the adjacent shopping center. This site is located in an area designated for "core" development in the community plan as amended by the Colonial Avenue corridor study. This request is classified as "core" development and therefore complies with the community deferment plan. The carwash fits with the commercial development typically found on the 419 Electric Road corridor. It will service several neighborhoods as well as through traffic. This request will have no negative impacts on the surrounding community. All of the existing landscaping will remain and the building will be modified to architecturally match the adjacent shopping center. Traffic impacts will be much less than that of other uses allowed in C-1. The projected trip generation is 50 to 100 cars per day. If the site were to be reopened as a bank there would be well over 200 trips per day. The site will be cleaned twice a day by an attendant that will be on site daily. \\Roanoke-server\Worddocs\STAFFDIR\Sh\Rezoning & SUP Justification 6-14-02.doc ~3 The following conditions are to be preferred as part of the request to rezoning parcel 77.18-05-01.01-00 from C-1 and C-2. 1) The petitioner will not utilize the subject property for the following uses: A) Hotels and/or Motels B) Theaters C) Coin-Operated Laundries D) New or Used Car Lots E) Leased Parking Spaces F) Undertaking Establishment or Funeral Home G) Coin Operated Electronic Games H) Multi-Functional Residential Buildings I) Convenience Stores 2) The property will be subject to the following conditions: A) No building constructed on the property will be more than one story in height above grade level as viewed Route 419. B) All proposed above ground transformers or similar facilities installed in connection with future utilities shall be screened. C) All dumpsters will be adequately screened. D) All future lighting within the property will be residential in scale and will not cast glare onto adjacent properties. W:\STAFFDIR\Sh\Rezoning Request 6-14-02.doc ~+~ o 0 0 0 o~ ~, 0 o~ ap U .~ O ~~ ~ U _~V a 00 k\ ^\ ~\ YG ~~ O U A 0 \l O a U a H WU r.a W rn d~ W H O 0 d- o~ f~ F- 3 \\\ \~~ ~a o _~ ~ U ~ ~ 0 ~SjI ga z U~ S W ~ Y W W ~ ~ ~O ~~ \/ ~ ~~ 1 ~~ i! ~t i! ~ L=5.87' t=12.00' ~28'01'09~ 2 L=37.20' R=125.37' x_16'59'57" - ~ - 8.64' v ~~i/c~v~ v V ` + .y ~„ t+1n1~, I ~ ~ o , ti ey V r = /%, //~ L ~ 3 ; ca ~/ z fA X W ~ 1 TAX MAP 77.18-OS-01.01-00 3504 CTRIC ROAD O~ps ~j, ~~ 5~,3 -. ,_ iV 4__ 523'53" _W S 5T 10'00" E 7.45 ~ v A ~ I ~~ 0 T 'O O 00 M I ~-~ 175. ~ ~'----- f-3 L=15.93' R=9.50' =96'05'3 ENTRANCE ROUTE 419 ~~ ~.~~ ~.~ CAR WASH CONCEPT a~i~. ~ ~"' ^'' f °"` `' F~x%{~. `~~' 3504 ELECTRIC ROAD ROANOKE, VIRGINIA ~~.,. ""'''°°"°' I SCALE i" = 40' I JUNE 19, 2002 ~: is w. ~~ n f' ~;, .{f . ~,: f. Y.. ~;~ _ L` f# ., 5r n . ~ ti ~ i 'f _ L ~- _ f '~ ~~ N :. ~'~' ~ ~ ' ~ ~ E Y~ . 7 i ~ ~")r ~4" _ j ~ 1 t l~~ ~'N`' ,, Y ` ~ ~~,ti ~h ~ , i sth k;` sy 4 .t ~ F ''v:S„_ .. ' ! :~ ~~! St ! ~. .a ^i ~; t r' ~ ~, ~.' _ ~~ ~t ~;, r ~ f .. i ~ ~ ~ ~ ' . r= ~ ,_ ~ ", ' ,~.- ~: ~~ ~ ~~'; k ^f ~, k '~y `S ~~'` ' ~' E a~ . ~ ' 7"F{~: 1~ ~ {: t ~ " ' ? u ti: k-; h y ~'... ~ ~. i~ ~ ,~ ~,, 't f r u' * 1~ ~; ~ 1' Y,- ~~, ( ~1 ~`~ y 7 ` ~, ~~ -'t;~ - .t~* ~' ~ ~c-i . ~ ~~.~' ~ .. r~ - , `r-~.. ~. i F~~ .,_ r; r tM~{~ y ~~~~ Y ~~~W _ - 1 4 ` ,~ ~' ) ~: - i j4 s ~~ ~ f i1!l~~ } ~ L1 ~. V L G r '~ ~~ A GS ~ vii ~1 , _ v.~ 'tit _` ~ s'(~ r~- ~.R~ - ~ i'. S a'~"" .`~I ~ R ~_ ,.y~ r ~. ~ e y~} . 2 • :~ ~ t /h n ;~~'f.i fi 7 -~C "YI ~~. i 1''^i` f'%~ ~ ~ ~~ rv~i +.Yr 6. 3410 `4.1 .-C ~\ 12 _ 3827 8 11. 3i er `e~~ 1. 3562 3564 356 ROANOKE COUNTY Applicants Name: James Dean Consultants, L.L.C. DEPARTMENT OF Zoning: Existing C-1. Proposed C-2 & SUP COMMUNITY DEVELOPMENT Tax Map No. 77.18-5-1.1 r F-'~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 77G-7155 ALL APPLICANTS Check type of application filed (check all that apply) (Rezoning ^ Special Use ^ Variance ^ Waiver Applicants name/address w/zip P(tone: R. W. & Joan C. Bowers Work: (540) 362-.1214 ' 5720 Williamson Road, 'Suite 111 Cell #: Roanoke, VA 24012 FaxNo.: _(540) 563-8285_ Owner's name/address w/zip Phone tE: (5 4 0) 3 6 2 -1214 ' R. W. & Joan C. Bowers - 5720 Williamson Road, Suite 111 Fax No.#: (540) 563-8285' _ Koarioke1 VA _ 4 012 Pta~rt~~cYcatioh-- Northwest corner of Magisterial District: Vinton Washington Avenue and Spring Grove Drive intersection CotnmunityPlanningarea: Transition Tax Map No.: 61.02-O1-59 Existin Zonin g g' Cl with Conditions Size of parcel(s): Acres: 2 . 6 6 Existing Land Use: Vacant REZONING SPECIAL USE PERMITAND l<ivAIVER APPLICANTS (It/5/VV) Proposed Zoning: C 1 Proposed Land Use: Office Park Does the parcel meet the minimum lot area, width, and frontage requirements of tl~e requested district? Yes " X No" IF NO, A VARIANCIG IS R1;QU112ED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes " }{ No " IF NO, A VARIANCE IS REQUIRED I~'IRST If rezoning request, are conditions being proffered with this request? Yes " No " VARIANCE AND IcVAIVER APPLICANTS (V/Ji7 Variauce/Waiver of Section(s) N/A of the Roanoke County Ordinance in order to: Is the application complete? Please check if enclosed. AI'I'LICATION WILL N01' BE ACCEPTL+'ll IF ANY OI+ 'I'IIIJSE IT'Ll For Staff Use Only Date received: Received by: 4{ 2 l~ C Z ~ N>< ~~ Application Tee: PC/I3ZA date: Placards issued: 1305 date: ~~7 ~(;2 Case Number "2 L - ~ ~ 'Z c%C' ~ ARE MISSING OR INCOMPLETE. ~~ R/S/W V R/S/W V Consultation t/ 8 1/2" x 11" concept plan Application ,/ Metes and bounds description Justification Water and sewer application 1 hereby certify that I am either the owner of the property the owner's agent or consent of the owner. ~ , , vIS R/S/W V Application fee Proffers, if applicable Adjoining property owners purchaser and am acting with the knowledge and ~~7`'~" Owner's Signature f~ JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Comm: 2002-116 Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The proposed development will facilitate the creation of a convenient, attractive and harmonious community and encourage economic development activities that provide desirable employment and enlarge the tax base. In addition, the proposed development is consistent with the purpose of the C-1 Office District which allows for the development of office uses in the Urban Service Area which serve both community and county-wide needs. The site is located on a major arterial street, Washington Avenue/Route 24, and, when developed, will provide a logical buffer strip between the existing commercial development along Washington Avenue/Route 24, and the existing residential development, thereby minimise the impact between conflicting land use types. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The proposed development recognizes the high compatibility of office development along highway frontage and will create a unified development. The quantity of the highway frontage development will be enhanced by coordinating building facades and minimize the visual impact of vehicular parking by the use of landscaping. Vehicles will access the development from either Spring Grove Drive or an existing driveway on the adjacent Church property. No direct access to Washington Avenue/Route 24, is proposed. Screening and buffering requirements will be implemented to minimize land use disturbances to adjacent residentially zoned property. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Because of the screening and buffering requirements, the project will have little or no affect on adjoining development. In addition the proposed development will have negligible impact on public services and facilities, including water, sewer, schools, parks and recreation and fire and rescue. Fully. developed the project will generate an estimated 542 vehicle trips per day. 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W x Z F- W .~ W z C Q z V Z ~n }.~~ w U w { LL. z ~~ d 2 O H W Z O 2 ~' N • a 1 v O ~~` CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may-vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLTCANTS x a. Applicant name and name of development x b. Date, scale and north arrow -m- x c. Lot size in acres or square feet and dimensions x d. Location, names of owners and Roanoke County tax map numbers of adjoining properties x e. Physical feahires such as ground cover, natural watercourses, floodplain, etc. x f. The zoning and land use of all adjacent properties x g. All property lines and easements x h. All buildings, existing and proposed, and dimensions, floor area and heights x i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development x j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS x k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers x m. Topography map in a suitable scale and contour intervals n/a n. Approximate street grades and site distances at intersections x o. Locations of all adjacent fire hydrants n/a p Any proffered conditions at the site and how they are addressed n/a q If project is to be phased, please show phase schedule I certify that al] items required in the checklist above are complete. ,/ ~gnahire of applicant 6~ ' Date ROANOKE COUNTY Applicants Name: R. W. Joan C. Bowers DEPARTMENT OF Zoning: Existing C-1 with Conditions COMMUNITY DEVELOPMENT Proposed C-1(Amended Conditions) Tax Map No. 6 >. 02-1-59 F Comm: 2002-116 `''''~ Legal Description of Property -Roanoke County Tax #61.02-0 l -59. The description is as follows: BEGINNING at Corner #1, said corner located on the northerly right-of--way of Virginia Route 24, said point also located on the easterly property line of Tract "A", New Testament Baptist Church and an existing 30 foot right-of--way; thence leaving Virginia Route 24 and with said 30' right-of--way and New Testament Baptist Church, N 9° 56' 34" W, 252.04 feet to Corner #2, said corner located on the southerly boundary of Tract "A"of New Testament Baptist Church; thence leaving said 30' right-of--way and with New Testament Baptist Church for the following 5 courses; N 66° 07' 37" E, 251.21 feet to Corner #3; thence N 34° 45' 38" E, 22.34 feet to Corner #4; thence 70° 31' 00" E, 58.44 feet to Corner #S; thence S 83° 48' 44" E, 25.23 feet to Corner #6, said corner located on the westerly right-of--way of Spring Grove Drive; thence leaving New Testament Baptist Church and with Spring Grove Drive for the following 2 courses, S 39° 47' 38" E, 252.74 feet to Corner #7; thence with a curve to the right, which said curve is defined by a delta angle of 101 ° O1' O1 ", a radius of 25.00 feet, an arc of 44.08 feet, a chord of 38.59 feet and bearing S 10° 42' S2" W, to Corner #8, said corner located on the northerly right-of--way of Virginia Route 24; thence leaving Spring Grove Drive and with Virginia Route #24 for the following 2 courses; thence with a curve to the right, which said curve is defined by a delta angle of 14° 38' 41", a radius of 1335.40 feet, an arc of 341.33 feet, a chord of 340.40 feet and bearing S 68° 40' 39" W, to Corner #9; thence S 75° 56' S5", 120.19 feet to Corner #1, the place of BEGINNING, and containing 2.66 acres, being Roanoke County Tax parcel #61.02-01-59. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE 072302-4 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE WITHIN THE PUBLIC UTILITY EASEMENT ALONG CORPORATE CIRCLE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE CENTER FOR RESEARCH AND TECHNOLOGY IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County staff is coordinating the development of the Center for Research and Technology; and, WHEREAS, Appalachian Power Company (APCO) requires a right of way and easement for underground transmission lines within the public utility easement on the County's property along Corporate Circle to provide electric service to the sites as shown on the `Combination, Re-Subdivision and Vacation Plat for The Board of Supervisors of Roanoke County, Virginia, Center for Research & Technology (CRT), Section One', dated February 8, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 25, page 54; and, WHEREAS, the proposed right of way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by 1 ordinance. A first reading of this ordinance was held on July 9, 2002, and a second reading was held on July 23, 2002. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service in connection with Roanoke County's development of the Center for Research and Technology. 3. That donation to Appalachian Power Company of an easement and right- of-way for underground transmission lines and related improvements, within the 15' "NEW PUBLIC UTILITY EASEMENT" on the County's property (Tax Map No. 54.00-1-2) along Corporate Circle to provide electric service to CRT as shown on the `Combination, Re- Subdivision and Vacation Plat for The Board of Supervisors of Roanoke County, Virginia, Center for Research & Technology (CRT), Section One', dated February 8, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 25, page 54, is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File George W. Simpson, III, P. E., Assistant Director, Community Development Arnold Covey, Director, Community Development Doug Chittum, Director, Economic Development Paul M. 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I""~ '" 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Ordinance authorizing conveyance of an easement to Appalachian Power Company (APCO) for electric service within the public utility easement along Corporate Circle across property owned by the Board of Supervisors at the Center for Research and Technology in the Catawba Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for underground transmission line(s) within the public utility easement to provide electric service in connection with Roanoke County's development of the Center for Research and Technology. BACKGROUND: Roanoke County is coordinating the development of the Center for Research and Technology on the property owned by the Board of Supervisors, located on Corporate Circle by Glen Mary Drive in the Catawba Magisterial District of Roanoke County. SUMMARY OF INFORMATION: Installation of electric transmission lines and related improvements is necessary to provide electric service to the sites, particularly Novozymes. Appalachian Power Company (APCO) requires an easement for the underground electric line(s) within the public utility easement along Corporate Circle as shown on Exhibit A attached. APCO is also obtaining easements from Novozymes Biologicals, Inc., owner of Lot 1, and the Industrial Development Authority of Roanoke County, owner of Lot 2. ~-i FISCAL IMPACTS: Consideration for the proposed easement is $1.00. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for conveyance of the easement for underground transmission line(s) as shown on Exhibit A attached. (2) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. SUBMITTED BY: George W. Simpson, III, P. E. Assistant Director Community Development ACTION Approved ( )Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: ~ ~~ Elmer C. 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THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on July 9, 2002, and a second reading was held on July 23, 2002. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service in connection with Roanoke County's development of the Center for Research and Technology. That donation to Appalachian Power Company of an easement and right-of--way for underground transmission lines and related improvements, within the 15' "NEw PuBLic UTILITY EASEMENT" on the County's property (Tax Map No. 54.00-1-2) along Corporate Circle to provide electric service to CRT as shown on the `Combination, Re-Subdivision and Vacation Plat for The Board of Supervisors of Roanoke µ- I County, Virginia, Center for Research & Technology (CRT), Section One', dated February 8, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 25, page 54, is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NUMBER ITEM NUMBER .,~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Larry W. Degen, Alternate, will expire July 28, 2002. The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and does not wish to serve another term. 2. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. At the June 25, 2002, Board meeting, Human Resource Director Joe Sgroi provided the Board with the names of several citizens who might be willing to serve on this panel. 3. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 4. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford expired June 30, 2002. Mr. Lanford has served 1 ~,..~ two consecutive terms and is not eligible for reappointment. At the July 9, 2002, Board meeting, Supervisor Nickens advised that he and President Sandel are discussing a possible nomination. 5. ROANOKE COUNTY CABLE TELEVISION COMMITTEE Mr. Jim Dickey who is the Member at Large on the Roanoke County Cable Television Committee is very ill, and cannot continue to serve. His three-year term will expire June 30, 2004. Mr. Dickey serves on this committee since he is also the current Member at Large on the Roanoke Valley Regional Cable TV Committee. 6. ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE Mr. Jim Dickey who is the Member at Large member on the Regional Valley Regional Cable TV Committee is very ill, and cannot continue to serve. His three- yearterm will expire June 30, 2004. 7. SOCIAL SERVICES ADVISORY BOARD (Appointed by District) The four-year term of H. Odell Minnix, Board Liaison, will expire August 1, 2002. SUBMITTED BY: Brenda J. Holton, CMC Deputy Clerk to the Board ACTION APPROVED BY: ~~ ~~~- Elmer C. Hodge County Administrator VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora _ Received () McNamara Referred () Minnix _ To () Nickens _ 2 4 ~ i-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 RESOLUTION 072302-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 23, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Acceptance of water and sewer facilities serving The Orchards apartment homes 2. Acceptance of the Bureau of Justice Assistance Block Grant in the amount of $32,132 by the Police Department for law enforcement support 3. Acceptance of a Bureau of Justice Assistance Bulletproof Vest Partnership Grant in the amount of $10,689.82 4. Request to accept donation of water easement located in the Plantation Grove Subdivision That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~1~ ~~ ,!~(L~/j~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance 2 A-072302-5.a ACTION # ITEM NUMBER ~'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 SUBJECT: Acceptance of Water and Sewer Facilities Serving The Orchards Apartment Homes COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Orchards Apartment Homes, North Carolina Limited Liability Company, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Deep River Engineering, PLCC entitled The Orchard Apartment Homes, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $68,456.00 and $59,100.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving The Orchards Apartment Homes along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. .~. s SUBMITTED BY: APPROVED: Gary Robertson, P.E. Elmer C. Hodge Utility Director County Administrator ----------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: H Odell Minnix to approve Church _ x _ Denied () Flora _ x ._ Received () McNamara- x Referred () Minnix _ x To () Nickens - x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~~ Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this 20th day of May, 2002, by and between: DFC, LLC, a North Carolina Limited Liability Company, hereinafter, referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OFROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," parry of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled The Orchards Apartment Homes, made by Deep River Engineering, PLLC and on file in the Roanoke County Department of Community Development. ` .d The Developer does hereby covenant and warrant that it will be responsible for the praper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year ai~er date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 S-~ WITNESS THE FOLLOWING signatures and seals: Developer: ~~~ ~~'~~ ~` ~ Address: ~-~t4'(31 n ~,1~~.x~'e. f Q~"t ~ iC~~ fll~--oZ ~c~~O By: As: State of: ~ ~~~ ~ x ~~r`?~.~~.- CountylCity of ~~ ~ t ~, ~-~~ , to wit: The foregoing instrument was acknowledged before me this: y ~ day of C~.x.~.{ 20 ~% : , B ; ~ C i ~ ~ s~ n Its ~ {~~C ~t1 b ~°" Duly authorized officer (typed name) Title • on behalf of Wit. ~~ ~- ~ ~t~ ~~ ~ )~ ~~ C../C.~- s ~_ ~ ~~ ~~ Notary ublic My:Cbmmission ex}~ires• 3 .' • ~.+ ~~ Approved as to form: Board of Supervisors of Roanoke County, Virginia gy; (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: _„_ 4 COFTlANC •iOAfi~~ ~\ ~~, cj~ V':9 ~~ ~ ~a rQe~ [)~ C~'C3 \ ~~V~~ 2 '___T_. ....... TO R(IANDRE w ~ ~ .... V1 CIN~~`~' ~f~~' R®ANOI~E COUNTY THE ORCHARDS APARTMENT HOMES UTILITY HEPARTMENT Acceptance of Water and Sanitary Sewer facilities '~ ,.R A-072302-5. b ACTION NO. ITEM NUMBER: ~1"+~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Bureau of Justice LLEBG Grant, October 1, 2002 until September 30, 2004 Acceptance of the Bureau of Justice Assistance block grant by the Police Department for law enforcement support. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department applied for a Bureau of Justice Assistance (BJA) Grant to provide law enforcement support. The grant will be used to provide funds for additional community policing efforts. The grant has been approved in the amount of $32,132.00 SUMMARY OF INFORMATION: The Local Law Enforcement Block Grant (LLEBG) is administered by the Bureau of Justice Assistance. The purpose of the LLEBG program is to provide units of local government with funds to underwrite projects to reduce crime and improve public safety. The Police Department applied for funding and received approval. FISCAL IMPACT: The final award amount is $32,132.00 in federal funds that are to be matched with $3,570 in Roanoke County funds. The local match will be provided from existing Police Department funds. I , I` r ~..~ STAFF RECOMMENDATION: Staff recommends acceptance of the LLEBG grant funds from the Bureau of Justice Assistance in the amount of $32,132.00. SUBMITTED BY: APPROVED: ~~-t-..~s-hsn, J. Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by:_H. Odell Minnix to approve Church _ x Denied () Flora _ x _ Received () McNamara- x _ Referred () Minnix _ x To () Nickens _ x _ cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance • ~ r Y~ t 7 A-072302-5.c ACTION NO. ITEM NUMBER: ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Request acceptance of a Bureau of Justice Assistance Bulletproof Vest Partnership grant in the amount of $10,689.82. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Bureau of Justice Assistance, through Bulletproof Vest Partnership, assists local law enforcement agencies in the purchase of bulletproof vests for sworn law enforcement officers. The Bureau of Justice Assistance will pay for up to 50% of the cost of bulletproof vests that are purchased by localities. SUMMARY OF INFORMATION: The Roanoke County Police Department and the Roanoke County Sheriff's Office have applied for and been approved to receive $10,689.82 in grant funds to assist in the purchase of bulletproof vests. The Police Department requested reimbursement in the amount of $9667.82 and the Sheriff's Office requested reimbursement in the amount of $1,022.00. The total of the two reimbursement requests is the grant award of $10,689.82. These funds will be available for expenditure through September 30, 2005 FISCAL IMPACT: The grant provides 50% of the purchase costs of the bulletproof vests. No additional matching funds are required from the County of Roanoke. t STAFF RECOMMENDATION: .~ -3 The staff recommends acceptance of the Bureau of Justice Assistance Bulletproof Vest Partnership grant in the amount of $10, 689.82. SUBMITTED BY: APPROVED: ~., f~~~ J. Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION VOTE No Yes Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Flora _ x Received () McNamara_ x Referred () Minnix _ x To () Nickens x cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance Abs A-072302-5.d ACTION # ITEM NUMBER "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 SUBJECT: Request to Accept Donation of Water Easement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The "Plantation Grove" subdivision located in the Hollins magisterial district and developed by DVW, Inc. was approved and accepted by Roanoke County in 1994. It has recently come to the attention of Roanoke County Utility Department staff that portions of the public water system, which serve the subdivision were installed on private property without the benefit of an easement. This consent agenda item involves acceptance of the following easement for water purposes to correct this oversight: Plantation Grove -Water Easement Donation of a water easement, of variable width, from Bryan E. Callaway and Amy S. Callaway (Deed Book 1576, page 1156; Tax Map No. 40.13-04-09), as shown on a plat dated June 6, 2002, which was prepared by the Roanoke County Utility Department. A copy of the plat is attached hereto as Exhibit "A". The easement was donated in conjunction with water lines and appurtenances installed to serve the Plantation Grove Subdivision. The water line easement is located along the northern shoulder of the cul-de-sac located at the northwestern end of Plantation Grove Lane in the Hollins Magisterial District. FISCAL IMPACT: This easement is being donated by the referenced property owners and will have no fiscal impact. ' M• F~ ' .F Y RECOMMENDATION: Staff recommends that the Board of Supervisors accept the donation of this easement and authorize the County Administrator to execute the subject deed of easement. SUBMITTED BY: APPROVED: f/°O~ Gary Robertson, P.E. Utility Director ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve Elmer C. Hodge County Administrator VOTE No Yes Abs Church _ x _ Flora _ x _ McNamara- x _ Minnix _ x Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~ ~. NEW WATER LINE EASEMENT LINE LENGTH BEARING >-2 45.05 N164821'E 2-3 50.39 N83 55'16'E 3-4 27.04 54700'15'E 4-1 88.18 S70 05'42 "W AREA = 744 S. F. T.4.~' PARCEL ,40.19-1-19 PROPERTY OF BOY D. & dIABGIE tY. BOfION P.g 16, PG. 1,28 CURVE TABLE CURVE LENGTH RADIUS Cl 102.31 55.00 ~~/ 1 .ry NOTES.• C 1. TOTAL AREA OF THE NEW WA TER L/NE ~ EASEMENT = 744 S. F. 2. lT /S THE EXPRESS ,2 INTENT OF THIS PLA T TO CREATE THE NEW WA TER L/NE EASEMENT TO BE LOCATED ON TAX MAP PARCEL #40.13-4-9. ~__ ,~^" .o~c'~-9o o ~°a j~ S ~0~~ '' ~o ~ °O~iS~ ~ ~ "o ~ TAX PARCEL ,¢40.13-4-9 PROPERTY OF BRYAN h: & A1ffY S'. CAl,I.rll/AY II B. 156, PG. 1156 0 moo. ~o.A 1~~,h ~•~~ ~F / 3 ,, 3~ ,01 a Z N ~,~ LOT B ~ 5 ~6 PROPERTY OF DVK; INC. ~ ~ P.B. 16, PG. 128 C1 ¢ \~ \~ 1 NEW (WATER / ~ \ \ ~ \ LEGEND: LINE '~ .~ D.B. DEED BOOK EASEMENT ~\ / .•~~' ~ y P.B. PLAT BOOK o .~ ~/ ~ PG. PAGE ~'%, `~L, P.U.E. PUBLIC 'S~. ~ UT1L/T Y °~ ~ EASEMENT ~ ~~, M.B.L. MlN/MUM ~J .~ BUILD/NG LINE / S. F. SQUARE `~ ,~.~ FEET PLAT SHOWING NEW WATER LINE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY BRYAN E . & AMY S . CALLAWAY ACROSS TAX MAP N0. 40.13-04-09 THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A VARIABLE WIDTH WATER LINE EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. SCALE: 1 " = 40' DATE: 6 JUN 2002 s,rr SHEET 1 of 1 HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA ROANOKE COUNTY UTILITY DEPARTMENT NEW WATER LINE EASEMENT LINE LENGTH BEARING 1-2 45.05 N16 48'21 "E 2-3 50.39 N83 55'16 "E 3- 4 27.04 S47 00'15 "E 4-1 88.18 S70 05'42 "W AREA = 744 S. F. TAX PARCL~L ,~~0.19-1-13 P1?OP1F1?TY OF ROY I!. dr ~lARGl~' B. gOf10N P.B. 16, PG. 1,29 CURVE TABLE CURVE LENGTH RADIUS C1 102.31 55.00 NOTES.• 1. TOTAL AREA OF THE NEW WA TER LINE EASEMENT = 744 S. F. 2. lT lS THE EXPRESS INTENT OF TH/S PLA T TO CREA TE THE NEW WA TER LINE EASEMENT TO BE LOCH TED ON TAX MAP PARCEL #40.13-4-9. N ~~/ 1 ti .~ ~o ~_- ~'°" ~ ~ .~ ~ ~ ~ ~y. ~_, ~' o ~ o~ `~o ~ TAX PARCEL ,40.13-4-9 PROPERTY OF BRYAN E: & A~FfY S. CAL~4llAY D.B. 159'6, PG. 1156 moo- ~o- ~~l iO~F 3 ; 0~ ~~ - _~\ 5 p~6 ~6~ \~~- ~0 1~~ ~ f LOT 9 PROPERTY OF D VW, INC. ~ ~ ~ ~ P.B. 16, PG. 128 C~ 4 \~ \~ LEGEND • 1 NEW WATER ( ~~ ~~~ . L/N `~ a ~ D.B. DEED BOOK EASEMENT ~ y~ ~ \ ,~ P.B. PLAT BOOK o ~ ~ ~ PG. PAGE ~'%, ~-j~. , P. U.E. PUBLIC tip. ~ UTIL/TY oT EASEMENT ~ ~~ M.B.L. MINIMUM -9J .~ BUILDING LINE S.F. SQUARE '~,~ FEET PLAT SHOWING NEW WATER LINE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY BRYAN E . & AMY S . CALLAWAY ACROSS TAX MAP N0. 40.13-04-09 HOLLINS MAGISTERIAL DISTRICT THIS PLAT IS FOR THE SOLE PURPOSE ROANQ~ '~ ^RFATING A VARIABLE WIDTH WATER F` ROANOKE COUNTY, VIRGINIA "' "~ SHOWN HEREON ~~ L ""' 4DTUAL ~ ~ ~ _ ~, ROANOKF' '" T TWIT Tn" 0 a O ,cn N N -- GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment Unaudited balance at July 23, 2002 Changes below this line are for information and planning purposes only. Balance from above $25,000 $9,095,656 $9,095,656 6.95 $9,095,656 6.95 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Respectfully submitted., Danial Morris Director of Finance Approved by, ~~ ~~~ Elmer C. Hodge County Administrator N-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited balance at June 30, 2002 Transfer from Dept. Savings 2001-02 Unaudited balance at July 23, 2002 Amount $1,380,050.57 (to be determined) $1,380,050.57 Respectfully submitted, Danial Morris Director of Finance Approved by, ~~ ~~~ Elmer C. Hodge County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000 Balance at July 23, 2002 $100,000.00 Respectfully submitted, Danial Morris Director of Finance Approved by, ~~ ~~~ Elmer C. Hodge County Administrator N-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation 23, 1998 Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) Nov 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service FY 2002-2003 Original budget appropriation Less increase in debt service Unaudited Balance at July 23,2002 [deserved for Future School Ot~erations 2,000,000 1,801,579) 2,000,000 (465,400 2,000,000 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,534,600.00 (2,592,125) (592,125.00) $8,521,219.00 FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) luly 1, 2002 One-Time Transfer to Operating Budget (566,818.00) Unaudited Balance at July 23, 2002 285,047.00 * Of this amount $197,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within one year. Budgets for Future School Opera have been transferred to the School Respectfully submitted, Approved by, ~ ~~~ Danial Morris Elmer C. Hodge Director of Finance County Administrator i.- ACTION # ITEM NUMBER~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMII~IISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Accounts Paid -June 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: $5,026,927.27 Payroll 6/7/02 $691,671.03 $185,065.97 876,737.00 Payroll 6/21/02 $715,920.05 $171,717.59 887,637.64 0.00 Manual Checks $3,811.52 3,811.52 Voids 0.00 0.00 $6,795,113.43 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Danial Moms Director of Finance ~~ Approved () Mc,tic,n by No Yes Denied O Chwch Received O Flora Referred () McNamara TO ,~,~ MuuuX Nickens Abs ACTION NO. ITEM NUMBER_ ~ -(o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Fourth Quarter that ended June 30, 2002. Attachment A -Auto, Attachment B -General Liability FISCAL IMPACT: None STAFF RECOMMENDATION: Respectfully submitted, Robert C. Jernigan Risk Manager Approved by, ~,... /-r~~- Elmer C. Hodge County Administrator ~~ ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No Yes Abs Church Flora McNamara- Minnix _ Nickens _ _ l' ""~ ~ O In O ~ ~ COO ( (O N n~ it O! M I N OMO n COO O ~ ~ ~ !. N ~ ~'~ N c'O I. 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CLEMONS DAY IN THE COUNTY OF ROANOKE WHEREAS, George Howard Clemons was born on October 5, 1939, to Leonard and Willia Mae Clemons in Elkhorn, West Virginia; he relocated at the age of one to Salem, Virginia; and WHEREAS, Mr. Clemons graduated from George Washington Carver High School in Roanoke County; he received a Bachelor of Science Degree from North Cazolina Agricultural and Technical College and a Master of Science Degree from Radford University; he served his country in the United States Army during the Vietnam era from 1962 to 1965; upon completion of his military tour of duty, he returned to Salem where he began a career in teaching in the Bedford and Henry County Public School Systems; and WHEREAS, Mr. Clemons married the former Shirley Ann Wimbush of Bassett, Virginia in 1969, and they are the proud parents of two daughters, Tashia J. and Shelva T. Clemons; and WHEREAS, Mr. Clemons was employed with the Virginia Department of Corrections as a Probation and Parole Officer in the Roanoke, Virginia, Court Service Unit; and WHEREAS, Most Worshipful Grand Master George H. Clemons has worked in the Prince Hall Masonry for more than 30 years; he has served as Worshipful Master of Salem Lodge #120, Commander-in-Chief of Acom Consistory #103 and Illustrious Potentate of Alladin Temple #111; and WHEREAS, Grand Master Clemons also served as a Member and Past Basilus of the Gamma Alpha Chapter, Omega Psi Phi Fraternity, Inc. and past Western area Supervisor of Virginia for the Omega Psi Phi Fraternity, Inc.; he is a member of the First Baptist Church of Salem where he served as a church trustee, adult Sunday School teacher and is presently the church Announcement Clerk; and WHEREAS, the 20``' Masonic District will host a testimonial banquet in honor of Most Worshipful Grand Master George H. Clemons on Saturday, July 13, 2002, at the Holiday Inn Tanglewood. NOW, THEREFORE, WE, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Odell "Fuzzy" Minnix, Supervisor, Cave Spring Magisterial District, do hereby proclaim Sunday, July 14, 2002, throughout Roanoke County as MOST WORSHII'FUL GRAND MASTER GEORGE H. CLEMONS DAY. Given under our hands and the Seal of the County of Roanoke this twelfth day of July in the year of our Lord two thousand and two. B. "Butc "Church ~hairman H. Odell "Fuzzy" 'nnix, Supervisor Elmer C. Hodge, County 'Administrator AT~ \D ~ `~U~t(~K// Diane S. Childers, Clerk to the Board 4 ACTION NO. ITEM NUMBER ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Work Session with the Treasurer and Commissioner of the Revenue Concerning Staffing of Division of Motor Vehicles Office COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: This time has been reserved to allow the Treasurer, Commissioner of the Revenue and Administrative Staff to discuss with the Board of Supervisors the staffing issues for the Division of Motor Vehicles office. This includes efforts at the current Crossroads Mall facility and the proposed office in the Clearbrook area. Mr. Hodge forwarded a memo to you dated June 7 (copy attached) concerning this topic. Respectfully submitted, ~ ~~ John M. Chambliss, Jr. Assistant Administrator ACTION Approved by, Elmer C. Hodge County Administrator Approved( )Motion by: Denied ( ) Received( ) Referred ( ) To cc: File VOTE No Yes Abs Church _ Flora McNamara, Minnix _ Nickens 1 ~~ INTEROFFICE MEMO From the Office of the CountyAdrninistrator 772.2004 TO: Board of Supervisors ~~ FROM: Elmer C. Hodge ~~~~"'""~~~®~~% " DATE: June 7, 2002 SUBJECT: DMV South - Clearbrook I attended a meeting on June 5`i' that was called by Jerry Canada regarding utilization of space by the Commissioners of Revenue and Treasurers at the new DMV office at Clearbrook. In attendance were representatives from these offices in the Ciry and the County. Darlene Burcham was there, as well as Diane St. John from the County Registrar's office. The attached layout of this new DMV office shows facilities in the lower left-hand corner for the City and County staff. DMV wants to know if the space is going to be used and, if not, they would like to avoid the cost of constructing the three offices and nine counter spaces. The City indicated that they probably would not use the facility as most of their work is done out of the Crossroads Mall office. Because of the state budget reductions, the County Commissioner's and Treasurer's offices do not havg the staff to fully operate the existing Crossroads office and certainly will not be able to do so at the new DMV office. In fact, they are considering pulling out of the Crossroads Mall office. ' We discussed the possibility of deputizing staff from the Commissioner's and Treasurer's offices. We also discussed having the City staff work out of one DMV office and the County staff the other, doing work for both localities. It was concluded that State Code does not make this very easy to do so it is unlikely we will be able to staff the new office when it is constructed. We decided to wire the building so that either of the two localities can add these facilities at a later date, and were advised we would have to do so at our own expense at that time. It is my recommendation that we withdraw the staff from the Crossroads Mall office and not staff the new DMV office until the economy improves to make it possible to do so. Fred, Nancy and I would like to discuss this with the Board in a work session, and I will schedule that at a future meeting. Attachment cc: Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of the Revenue Paul M. Mahoney, County Attorney •J r + _ _ _ O #~ ~, E ~ .o $ a o .. ~' a .. m .. ~ ~ is a `y` h` Od V ~,'~ ti ~~ GdZ t0 ~ ~~~.~ ~b Vim. hC hd;; ~~~ C~~ ~~~ _,~ h ~6yi Op ~~N '~~ ~ ~'~~ ~ O Oi dcc. ~.oo y^y ` '~ ~ ~ ~ F' V M V r. C ~ p O :"r ~ Y~ a ~ ~ ---- ...._........ ._ _.__.. _ a ~ ~ ~ 10 v 0. L~ 0 Ca a~ 'N '~ ~~°~ ou ~~ ~q~~ A ~ v V ~ ~b V ~ ~ `~ b .~ " k m ~ ~ 1 a . •. -C 3 ]~ ~ ~+ q ~ fi ~ ~~ ~ 15 r..q _ ~ y a \~/ sp'a' ~° _~ 8 ~ nt c /~ ~ . ~ u~ - ~ ~ ~ ~ m a v ~/ ~, c ~' eo... u ~~Y ~ ~ ~r+ v~ C v~ ~SOd . ` ~ ~t U Q a > ~ ~ k. ~. ~o Q,7 " ° s N ~g •(ty8u m nouns ten) .. ~ i ~ e ~: ` ~`tr~~q jmrn~ b'QY ~st~tt Su~dcua~ b fi ~ m a `~ ~ v auo ~~ MO rS ~ suorlnrs y ~ ~ ~ 8 ba ~°u ~~., m c~ a$~ a .o o ~ V r ~ ~ StZ?Isa~ ,( ~ ~ ~ m ^ a ~~ CCU ~ ~ ~ ~ ` ~ ~ ~ ~ ~ ~~s ,~..~. 695-~ ZO/ZU'd Z96-1 9199l9E708+ 9NINNYId 53~IRb3S 5311111~Y~-mad m~5Z~Ol ZO-IE-R~n AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 RESOLUTION 072302-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix cc: File Closed Meeting File A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors ~ -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 RESOLUTION 072302-7 HONORING THE LATE MARY H. ALLEN, FORMER CLERK TO THE BOARD, FOR CONTRIBUTIONS DURING HER EIGHTEEN YEARS OF SERVICE TO ROANOKE COUNTY WHEREAS, the late Mary H. Allen was first employed on March 5, 1984, as a Clerk Steno II, and also served as Secretary II, Secretary III, Administrative Secretary and Deputy Clerk before her appointment as Clerk to the Board on July 1, 1989; and WHEREAS, Ms. Allen, who passed away on May 16, 2002, following a brief illness, was greatly admired by her fellow co-workers and will be greatly missed by everyone; and WHEREAS, Ms. Allen served with great distinction in her capacity as Deputy Clerk and Clerk to the Board of Supervisors for more than fourteen years, making many significant contributions to that office including the improvement of citizen communications by implementing the use of voice mail, a-mail, posting of information on the County and Board websites, and broadcasting of Board meetings on Roanoke Valley Television; and WHEREAS, Ms. Allen used her creative writing talents by editing and publishing the employee newsletter, the County Signal, and also assisted in the publication of the first Citizens Handbook of Services in 1992; and WHEREAS, Ms. Allen was responsible for planning and coordinating numerous special events including Student Government Day; County Government Day; Investiture Ceremonies; Dedication of Spring Hollow Reservoir; Co-Chair of the First Annual 1 County Clean Up Day; Design of the Roanoke County Afghan; Christmas Tree Lighting Ceremonies; and special meetings for the Board of Supervisors; and WHEREAS, Ms. Allen served on many committees including Chair of the March through Time Y2000 Committee; Y2000 Celebration Committee; Employees Advisory Committee; Special Events Committee; Volunteer Committee; Administration Center Beautification Committee; and Secretary to the Roanoke Valley Regional Cable TV Committee and the Roanoke Valley Resource Authority; and WHEREAS, Ms. Allen was appointed by the Board to serve on the Blue Ridge Alliance for Organ and Tissue Donation Committee where, as Vice-Chair, she spoke at the inaugural press conference and at a General Assembly subcommittee public hearing; and WHEREAS, Ms. Allen was a member of the International Institute of Municipal Clerks and active in the Virginia Municipal Clerks Association (VMCA), earning the designation of Certified Municipal Clerk in 1992 and Advanced Certification in 1998; serving as Region IV Director several times, and Chairing the Clerk of the Year and Scholarship Committees; and co-hosted the 1992 VMCA Annual Conference in Roanoke. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: > That the Board does hereby express its sorrow at the death of Ms. Allen and conveys its deepest sympathy to the members of her family; and 2 > That the Board does hereby express its sorrow at the death of Ms. Allen and conveys its deepest sympathy to the members of her family; and > That the Board wishes to honor Ms. Allen's memory and express its gratitude for her many significant contributions to the County and the Board and for her eighteen years of capable, loyal and dedicated service to the County; and > That this resolution be presented to Ms. Allen's family with respect from the Board, the County Administrator and County staff. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File "' ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 RESOLUTION HONORING THE LATE MARY H. ALLEN, FORMER CLERK TO THE BOARD, FOR CONTRIBUTIONS DURING HER EIGHTEEN YEARS OF SERVICE TO ROANOKE COUNTY WHEREAS, the late Mary H. Allen was first employed on March 5, 1984, as a Clerk Steno II, and also served as Secretary II, Secretary III, Administrative Secretary and Deputy Clerk before her appointment as Clerk to the Board on July 1, 1989; and WHEREAS, Ms. Allen, who passed away on May 16, 2002, following a brief illness, was greatly admired by her fellow co-workers and will be greatly missed by everyone; and WHEREAS, Ms. Allen served with great distinction in her capacity as Deputy Clerk and Clerk to the Board of Supervisors for more than fourteen years, making many significant contributions to that office including the improvement of citizen communications by implementing the use of voice mail, a-mail, posting of information on the County and Board websites, and broadcasting of Board meetings on Roanoke Valley Television; and WHEREAS, Ms. Allen used her creative writing talents by editing and publishing the employee newsletter, the County Signal, and also assisted in the publication of the first Citizens Handbook of Services in 1992; and WHEREAS, Ms. Allen was responsible for planning and coordinating numerous special events including Student Government Day; County Government Day; Investiture Ceremonies; Dedication of Spring Hollow Reservoir; Co-Chair of the First Annual 1 (~-1 County Clean Up Day; Design of the Roanoke County Afghan; Christmas Tree Lighting Ceremonies; and special meetings for the Board of Supervisors; and WHEREAS, Ms. Allen served on many committees including Chair of the March through Time Y2000 Committee; Y2000 Celebration Committee; Employees Advisory Committee; Special Events Committee; Volunteer Committee; Administration Center Beautification Committee; and Secretary to the Roanoke Valley Regional Cable TV Committee and the Roanoke Valley Resource Authority; and WHEREAS, Ms. Allen was appointed by the Board to serve on the Blue Ridge Alliance for Organ and Tissue Donation Committee where, as Vice-Chair, she spoke at the inaugural press conference and at a General Assembly subcommittee public hearing; and WHEREAS, Ms. Allen was a member of the International Institute of Municipal Clerks and active in the Virginia Municipal Clerks Association (VMCA), earning the designation of Certified Municipal Clerk in 1992 and Advanced Certification in 1998; serving as Region IV Director several times, and Chairing the Clerk of the Year and Scholarship Committees; and co-hosted the 1992 VMCA Annual Conference in Roanoke. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: > That the Board does hereby express its sorrow at the death of Ms. Allen and conveys its deepest sympathy to the members of her family; and 2 R-1 > That the Board wishes to honor Ms. Allen's memory and express its gratitude for her many significant contributions to the County and the Board and for her eighteen years of capable, loyal and dedicated service to the County; and > That this resolution be presented to Ms. Allen's family with respect from the Board, the County Administrator and County staff. 3 PETITIONER: McNeil Asphalt CASE NUMBER: 1 5-712 0 0 2 ~_i Planning Commission Hearing Date: August 6, 2002 (Continued from July 2, 2002) Board of Supervisors Hearing Date: August 27, 2002 (Continued from July 23, 2002) A. REQUEST The petition of McNeil Asphalt to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres located on 7210 Franklin Road, Cave Spring Magisterial District. (This petition has been continued by request of the petitioner.) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Roanoke County Planning Commission 3 ~`:a ' ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROAI~KE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE 072302-8 AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES", OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN INCREASE IN THE BASE AND VOLUME CHARGES FOR SEWER SERVICE, AN INCREASE IN THE SEWER OFF-SITE FACILITY FEE, AND THE IMPOSITION OF A CHARGE PER EQUIVALENT RESIDENTIAL CONNECTION FOR DEVELOPMENTS THAT WILL REQUIRE COUNTY MAINTENANCE OF A SEWAGE PUMP STATION WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has adopted and established sewer user rates for Roanoke County utility customers, as provided in Roanoke County Code §18-168; and, WHEREAS, due to the anticipated costs of necessary improvements and upgrades at the wastewater treatment facility, the Board of Supervisors has determined that an increase in sewer service rates is required; and, WHEREAS, the Board has determined that it is appropriate to make the adjustment of the sewer charges through an increase in the base and volume charges for sewer service, and through an increase in the off-site facilities fee; and, WHEREAS, the Board has determined that it is necessary to impose a pump station maintenance fee for new development to off-set the cost of maintaining sewage pump stations; and, WHEREAS, the provisions of this ordinance for rate increases are adopted pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2-2111 and §15.2-2122 of the Code of Virginia (1950, as amended) ; and, 1 WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County, pursuant to §15.2-107 of the Code of Virginia (1950, as amended) on July 2, 2002, and on July 9, 2002; and, WHEREAS, the first reading of this ordinance was held on July 9, 2002, and the second reading and public hearing on this ordinance was held on July 23, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: 1. That Section 18-168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", is hereby amended and reenacted as follows: Sec. 18.168. Schedule of charges. (a) Persons discharging wastewater shall pay a charge to cover the capital cost and the cost of collection and treatment of all wastewater discharged. (1) All Class I users discharging normal wastewater or Group B wastewater shall pay a user charge computed upon cost per volume of wastewater discharged. (2) All Class II users discharging Group A wastewater shall have their user charge computed upon a cost per unit volume basis for the base amount plus the unit cost of treatment for all over the base amount for volume, biochemical oxygen demand (BOD), suspended solids (SS), phosphorus (P) and total Kjeldahl nitrogen (TKN). In computing the contaminant loading, the parameter concentrations for normal wastewater will be considered as standard strength in determining the base amount in the effluent discharge flow. Initially, the responsibility for determining the contaminant loading for each category of establishment will be that of the control authority. However, each establishment must verify its own contaminant loading monthly by initiating a sampling and analytical program at its own expense and with the approval of the control authority. (b) The unit costs to be used to compute the charge for Class I and II users shall be established by the approving authority. The unit costs for all users and the allowances for normal wastewater for users may be revised as necessary to correspond to current costs and experience. Revisions may be made, no more often than once a year, upon approval of the control authority. The user charge for users shall be computed as follows: Class I Users: Cu = Vu X Vd 2 Class II Users: C8 = Vd + VsVc + BsBc + SsSc + PsPc + NsNc And: Cu =Charge for Class I users Cs =Charge for Class II users Vu =Unit cost of treatment chargeable to normal wastewater ($/1,000 gal.) Vd =Volume of wastewater from normal wastewater (1,000 gals) Vs =Volume of Class II wastewater (1,000 gals) in excess of Class I wastewater Vc =Cost of treating 1,000 gals. of Class II wastewater ($/1,000 gal.) Bs =Class II wastewater BODcontribution in excess of Class I wastewater limit (lbs.) Bc =Cost of treating Class II BODcontribution ($/lb.) Ss =Class II wastewater SS contribution in excess of Class I wastewater limit (lbs.) Sc =Cost of treating Class II SS contribution ($/lb.) Ps =Class II wastewater phosphorus contribution in excess of Class I wastewater limit (lbs.) Ns =Class II wastewater unoxidized nitrogen contribution in excess of Class I wastewater limit (lbs.) Nc =Cost of treating Class II phosphorus contribution ($/lb.) (c) The following schedule of base charges and volume charges for residential, commercial and industrial customers of the county shall apply for sewer service. The volume charge per one thousand (1,000) gallons will be based on water used. The volume charge is added to the base charge to determine the total sewer bill. SCHEDULE OF BASE CHARGES Volume Based SEWER RATES Water Supplied BASE CHARGE PER MONTH 1000 Gallons Effective lffeerrrr Per Month 9-1-2002 ~ 3 0--10 ~--8-~~ $ 9.00 11--14 -1-4'7 13.51 -1'4:64 15--17 -X9-7.8 22.52 ~4-~43 18--28 -34-59 37.39 ~F9:5-)- 29--39 ~S~A 52.23 5ff~ 40--54 X6-49 72.05 ~-6F 55--69 --8rr.-68 92.76 2 70--111 X38-3.7 149.94 8 112--153 ~5 207.1.4 2-?-4:46 154--210 ~9 284.1..3 3E3-7~r9 211--267 3336 361.13 3~'r3 268--440 5~48:9~2 594.83 6$~4-?6 441--613 ~6q~8 828.52 8~E3 614--853 1 ~~ 1.,152.73 ---12 854--1,093 13fr~96 1,476.04 -~6~:44 1,094--1,400 1 5 1,891.21 X6$9-3$ 1,401--1,707 254 2,305.47 ~ 1,708--2,087 26 2,818.80 2,088--2,467 3;64:96 3,332.12 -3;6~-~5 Volume Charge Per 1000 Gallons $-x-46 1.52 ~fr4 (d) Connection fees. The total sewer connection fee shall consist of costs and considerations associated with (I) a basic connection fee; (ii) an off-site facilities fee; aricl (iii) a pump station maintenance fee; and (iv) an off-site and oversized line credit policy: (1) Basic connection fee. The basic connection fee for all applicants is to recover the cost of the service connection or service tap. The basic connection fee shall be assessed all connectors and the payment shall accompany the application for connection to the sewer system. (2) Off-site facilities fee. The off-site facilities fee for all applicants is to recover the cost of all present and future capital facilities and improvements to the sewer system constructed by or on behalf of the county. Up to one-half of the off-site facilities fee will be subject to the off-site and oversized line credit policy. The off-site facilities fee shall be assessed all connectors and the payment shall accompany the application for connection to an existing or proposed establishment of a sewer system. (3) Pump station maintenance fee. The pump station maintenance fee is to recover the additional costs associated with county maintenance of a sewage pump station, including but not limited to daily monitoring, electrical expenses, and periodic. replacement of pumps and other equipment. The pump station maintenance fee shall be assessed all connectors to be served by a sewage pump station maintained c7r to be maintained by the county and the payment shall accim.~pany the application for connection to an existing or proposed establishment of a sewer system. 4 (4) Off-site and oversized line credit policy. A credit will be allowed against the off-site facilities fee for off-site extensions of a sewer line in excess of three hundred (300) feet and/or installation of line size in excess of minimum line size required by the county. For any off-site extensions in a public right-of--way or easement adjacent to the owner's/applicant's property, credit will be allowed against the off-site facilities fee only for sewer line size in excess of the minimum diameter required by the county. No credit will be allowed where a line size greater than the minimum diameter size is required to adequately serve the owner/applicant. Credits shall be limited to a maximum of twenty- five (25) percent of the amount assessed for the off-site facilities fee and are subject to funds being appropriated and available for credits within the sewer off-site facilities fee fund. Credits shall be computed based upon the most recent bids received by the county for construction of similar sewer facilities. (4S) The board of supervisors may authorize the utility director to enter into a reimbursement agreement with an owner/applicant for off-site facilities which may be required by the county, and which are not addressed by the off-site and oversized line credit policy. (~6) The total connection fee shall be paid as follows: twenty-five (25) percent at time of plan approval, seventy-five (75) percent (balance) upon the earlier of either the application for building permit or prior to occupancy or sewer use by the facility. When the off-site facilities fee is increased, the applicant may pay the remaining balance of the prior fee before the effective date of the new fee. The reafter, the remaining balance shall be calculated on the fee that exists at the time the balance is paid. (e) Installation payments. Any landowner may, at his option, request in writing on forms provided by the county, to be allowed to make payment on the off-site facilities fee portion of the connection fee, in thirty-six (36) monthly installments, provided that: (1) The amount of such fee shall be increased by twenty (20) percent. (2) The landowner shall execute a contract with the county for aforesaid installment payment a note evidencing such obligation in a form approved by the county attorney setting forth the amount and number of payments to be made together with other such terms and conditions deemed necessary and appropriate by the parties thereto. Such contract shall be recorded in the office of the clerk of circuit court of the county. (3) The county shall have the right to collect such payments in the same manner as provided for collection of sewer service charges together with other means as set out in the sewer contract. (4) Such note shall be paid in full prior to the transfer of title to any land for which sewer service was provided, and if the same are not paid in full by the date of transfer, the county shall have the right to discontinue service and remove all of its facilities and require payment of the full amount of the connection fees prevailing at that time, as if service had never been installed 5 (f) Authority of board of supervisors to waive connection fees: (1) The board of supervisors may, by resolution, waive a portion of the connection fees for sewer facilities installed under federal or state funded sewer projects. The portion of the fee that is waived shall be indicated as county financial participation in the sewer project. (2) The board of supervisors may, by resolution, authorize all or a portion of the off-site facilities fee to be paid from the general fund for those commercial or industrial owners (applicants) which the board of supervisors determines would be in the best interest of the county's economic development and which would generate significant employment. (g) Minimum connection fee. The minimum connection fee for any connection will be that established for afive-eighths-inch water meter. (h) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is based upon sewer service to one equivalent residential connection or "ERC") plus the off-site facilities fee (which is determined by ERC, type of service and effective date), as indicated in Tables I and II, and the pump station. maintenance fee, if applicable. Basic Connection Fee: The basic connection fee is one hundred dollars ($100.00) and includes Roanoke County personnel installing the physical tap to the sewer main after excavation by the customer. Table I Off-site Facilities Fee Type of Service Effective Effective 9~9=$ 9--I-~9~ Single family & multifamily (per dwelling unit) -l:-;A66- X596 ~.r-.-_t ~ rr_. -t ~?~' ~J~ ~-i~-bedj X98-~5p9 Table II Effective 9-1-2002 2,000 The Uff-site Facilities Fee for ~4all other applicants , ' will be based on meter size as follows: Water Meter ~ Effective Effective Size (inches) ERC 9~9~ ~~ 9-1-2002 6 3/8 1.00 X898:99 $599:98 $2,000.00 3/4 1.44 x-;448:98 z 169-99 2,880.00 1 2.56 i,~68:98- 3;848:98 7,1.20.00 1 ~/z 5.76 56$:99 $;648:88 11.,720.00 2 10.24 ~49~e -1-x368:86 20,480.00 3 23.04 z3;84$~8 3469:98 46,080.00 4 40.96 49;9h6-66 6;446:66 81,920.00 6 92.16 9;168:99 ~3$,~49:86 1.84,320.00 8 63.84 -163;848:99 ~4r~69:88 327,680.00 10 256.00 X56;968:88- 3-84;988:99 5:1.2,000.00 12 368.64 3;648:98- S5z 968:99 7.37,280.00 Pump Station Maintenance Fee: The pump station maintenance fee is five hundred dollars ($500.00) per one equivalent residential connection or "ERC" served or to be served by a sewage pump station that requires or will require County maintenance. (I) The director of finance is authorized to adjust utility charges arising from filling swimming pools with water when such water is not introduced into the sanitary sewer system. Any such adjustment shall be limited to once per year, and be for sewer charges only. The director of finance may promulgate regulations to implement this adjustment procedure. (j) For those customers that are sewer customers only and do not have water meters, sewer is billed at an estimated usage of thirty thousand (30,000) gallons per month for commercial customers and eighteen thousand (18,000) gallons per quarter for residential service. Such rates or charges shall be based on the schedule of charges established in this ordinance. {k} ~~ „ • , , , 7 > , , , . , f ~rc~ at ti:a::i!::e. , , • , ., r « .~ (k){}} The provisions of this ordinance, and the rates and fees established hereby, shall be effective from and after September 1., 2002 ~alq-1~~} 2. That transition shall be handled administratively by the Utility Director in accordance with the implementation policy provided by report to the Board. Any appeal of an administrative decision of the Utility Director under this policy shall be to the Board of Supervisors of Roanoke County. 3. That all subsections and provisions of § 18-168 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. 4. That the provisions of this ordinance and the rates established hereby shall be effective on and from the date of adoption. On motion of Supervisor Nickens to adopt the ordinance but withhold the second 8.26% increase scheduled to take effect on January 1, 2004, with the understanding that staff will provide appropriate notice if an additional increase is necessary, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 8 A COPY TESTE: ~n Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Danial Morris, Director, Finance Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 9 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 23, 2002 AGENDA ITEM: Second Reading of an Ordinance to Increase Sewer Rates and Fees COUNTY ADMINISTRATOR'S COMMENTS: We need to be very c/earin explaining to ourcitizens that the expansion of the wastewater treatment plant is needed for communities that already exist, as well as to accommodate future development. It is easy to understand this if we remember that for the five participating localities (Roanoke City, Roanoke County, Botetourt County, Cify of Salem, Town of Vinton), there is more than 60 million gallons per day (MGD) of water capacity. Before the 1996 wastewater expansion, the treatment plant had a maximum of 32 MGD capacity. When expanded, it increased to 42 MGD. The proposed expansion will bring it more in line with our regional needs. This expansion is good news for Roanoke Counfy's neighborhoods that are already experiencing difficulties with septic tanks, and in those areas where growth has increased beyond the capacity of the sewer lines in place. Growth will almost certainly continue in the more rural areas of the County such as Catawba, the I-81 corridor, Back Creek and the Route 220 corridor. Continued fill-in growth is anticipated in other areas such as Hollins and Windsor Hills. Granted we did not get the capacity we had hoped for in the 1996 expansion. The increase that was realized was very cost-effective as reported by Stewart Lassiter, our engineering advisor. The proposed increases in capacity and cost are for the treatment plant only. Those localities that have serious infiltration and inflow (I&I) problems will bear additional costs to correct those issues. Roanoke County has done an outstanding job in dealing with this over the last 15 years. We have actually reduced the amount of wastewater that is treated because of our aggressive maintenance program on existing sewer lines. Below is a chart showing the five localities that use the regional wastewater treatment plant. This chart also shows the capacity from 1996 and the increase that each wishes to purchase in this next upgrade. I anticipate a number of citizens wanting to know if we can allocate revenues from the sale of water to the upgrade of this project. Technically it is possible, but this requires a lengthy legal process to gain approval of those who purchased the bonds for the construction of the Spring Hollow water system. In other words, the water and the sewer system are separafe legal entities forbonding purposes. In addition, the net revenues from the sale of water may not be sufficient to significantly reduce the proposed rates. We will explore this .~- possibility and, if appropriate, use these funds to reduce the amount of the second rate increase scheduled to take place in January 2004. CAPACITY SUMMARY ROANOKE REGIONAL WATER POLLUTION CONTROL PLANT JURISDICTION ORIGINAL 1994. 1996 ESTIMATED. WATER PERMITTED CAPACITY AGREEMENT AGREEMENT CORRECT CAPACITY (MGD) (MGD) CAPACITY (MGD) Roanoke City 15.80 19.20 28.34 21.90 33.00 Botetourt County 1.90 2.60 4.01 3.00 N/A Roanoke County 9.00 10.30 15.20 11.80 23.00 Salem 6.65 7.80 11.42 8.90 10.00 Vinton 1.62 2.10 3.03 2.40 2.77 TOTAL 35.00 42.00 62.00 48.00 68.77 Note: Water capacity permitted by Virginia Department of Health does not guarantee that source is available. (i.e., Carvins Cove is permitted to treat 28 MGD; however, it is presently treating approximately 15 MGD with levels dropping. BACKGROUND: The City of Roanoke signed a consent order with the Department of Environmental Quality (DEQ), in April 2002, requiring additional improvements to the wastewater plant. The consent order requires the submission of construction plans by April 2003 and construction to begin by September 2003. Construction is expected to take a minimum of 30 months. These improvements will replace outdated equipment, minimize overtlows and bypasses at the wastewater plant during wet weather, and hopefully provide additional capacity for future growth in the valley. An initial projection of the costs of the improvements is approximately $32 million dollars. Although a cost sharing formula has not been agreed upon, Roanoke County's share of these improvements is expected to be between $7 and $9 million dollars. Roanoke County's existing rate structure does not generate sufficient revenue to fund the County's share of these improvements or continue the County's sewer repair and replacement program. It is anticipated that Roanoke County's share of the improvements will be funded by means of sewer fund revenue bonds issued through the Virginia Wastewater Revolving Loan Fund. Interest rates are expected to be below 4 percent. Funds will be drawn down as `~' needed to pay for the County's share of improvements. The County would only be obligated to repay what is drawn down. Repayment is not required until construction is complete. SUMMARY OF INFORMATION: In a work session to the Board on June 25, 2002, staff proposed atwo-tier sewer rate increase and an increase in certain other fees as follows: Sewer Rates • Effective September 1, 2002 an increase of 8.36%. • Effective January 1, 2004 an increase of 8.36%. Sewer Fees • Effective September 1, 2002, an increase in sewer off-site facility fee from $1,500 to $2,000 per equivalent residential connection. • Effective September 1, 2002, charge $500 per equivalent residential connection for development that requires installation of County maintained sewage pump stations. Implementation of the new off-site fees would be implemented as follows: 1. Existing lots of record that have paid 25% of the existing fee must pay the remaining 75% by August 31, 2003 or the remaining fee will be based on the new fee of $2000. 2. Site plans in subdivisions that have filed a preliminary plan to the County prior to September 1, 2002 and have approval prior to January 1,2003 will pay the existing fee of $1500 per lot provided that they pay 25% of the fee by January 1,2003 and the remaining 75% of the fee by September 1, 2003. 3. Site plans submitted on or after September 1,2002 will pay the new fee of $2000 per lot. 4. Site plans submitted on or after September 1,2002 or plans not approved until after January 1,2003 that utilize a sewerage pump station will pay an additional $500 per lot at the time of plan approval. Staff considered current reserves, revenue covenants, future increase in debt service, and contingency for future projects. FISCAL IMPACT: Additional revenue generated by this rate and fee increase will fund future years' debt service on the planned Virginia Wastewater Revolving Loan and the sewer repair and replacement program. ~`~~ STAFF RECOMMENDATION: Staff recommends approving the second reading of the attached ordinance. The first reading was held on July 9, 2002. Respectfully Submitted by: Gary Robertson Utility Director Danial Morris Director of Finance ACTION Approved () Motion by: Church _Denied () Flora Received () McNamara Referred () Minnix To () Nickens Approved by: ~~~~ ~~ Elmer C. Hodge County Administrator VOTE No. Yes Abs ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES", OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN INCREASE IN THE BASE AND VOLUME CHARGES FOR SEWER SERVICE, AN INCREASE IN THE SEWER OFF-SITE FACILITY FEE, AND THE IMPOSITION OF A CHARGE PER EQUIVALENT RESIDENTIAL CONNECTION FOR DEVELOPMENTS THAT WILL REQUIlZE COUNTY MAINTENANCE OF A SEWAGE PUMP STATION WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has adopted and established sewer user rates for Roanoke County utility customers, as provided in Roanoke County Code § 18-168; and, WHEREAS, due to the anticipated costs of necessary improvements and upgrades at the wastewater treatment facility, the Board of Supervisors has determined that an increase in sewer service rates is required; and, WHEREAS, the Board has determined that it is appropriate to make the adjustment of the sewer charges through an increase in the base and volume charges for sewer service, and through an increase in the off-site facilities fee; and, WHEREAS, the Board has determined that it is necessary to impose a pump station maintenance fee for new development to off-set the cost of maintaining sewage pump stations; and, WHEREAS, the provisions of this ordinance for rate increases are adopted pursuant to the authority found in Chapter 21, Title 15.2, more specifically § 15.2-2111 and § 15.2-2122 of the Code of Virginia (1950, as amended); and, WHEREAS, legal notice ofthese amendments has been published in a newspaper of general circulation within Roanoke County, pursuant to § 15.2-107 of the Code of Virginia (1950, as amended) on July 2, 2002, and on July 9, 2002; and, ~` WHEREAS, the first reading of this ordinance was held on July 9, 2002, and the second reading and public hearing on this ordinance was held on July 23, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia: That Section 18-168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", is hereby amended and reenacted as follows: Sec. 18-168. Schedule of charges. (a) Persons discharging wastewater shall pay a charge to cover the capital cost and the cost of collection and treatment of all wastewater discharged. (1) All Class I users discharging normal wastewater or Group B wastewater shall pay a user charge computed upon cost per volume of wastewater discharged. (2) All Class II users discharging Group A wastewater shall have their user charge computed upon a cost per unit volume basis for the base amount plus the unit cost of treatment for all over the base amount for volume, biochemical oxygen demand (BOD), suspended solids (S S), phosphorus (P) and total Kjeldahl nitrogen (TKN). In computing the contaminant loading, the parameter concentrations for normal wastewater will be considered as standard strength in determining the base amount in the effluent discharge flow. Initially, the responsibility for determining the contaminant loading for each category of establishment will be that of the control authority. However, each establishment must verify its own contaminant loading monthly by initiating a sampling and analytical program at its own expense and with the approval ofthe control authority. (b) The unit costs to be used to compute the charge for Class I and II users shall be established by the approving authority. The unit costs for all users and the allowances for normal wastewater for users may be revised as necessary to correspond to current costs and experience. Revisions may be made, no more often than once a year, upon approval of the control authority. The user charge for users shall be computed as follows: Class I Users: Cu = Vu X Vd Class II Users: C8 = Vd + VsVc + BsBc + SsSc + PsPc + NsNc And: Cu =Charge for Class I users Cs =Charge for Class II users ~~ Vu =Unit cost of treatment chargeable to normal wastewater ($/1,000 gal.) Vd =Volume of wastewater from normal wastewater (1,000 gals) Vs =Volume of Class II wastewater (1,000 gals) in excess of Class I wastewater Vc =Cost of treating 1,000 gals. of Class II wastewater ($/1,000 gal.) Bs =Class II wastewater BOD contribution in excess of Class I wastewater limit (lbs.) Bc =Cost of treating Class II BOD contribution ($/lb.) Ss =Class II wastewater SS contribution in excess of Class I wastewater limit (lbs.) Sc =Cost of treating Class II SS contribution ($/lb.) Ps =Class II wastewater phosphorus contribution in excess of Class I wastewater limit (lbs.) Ns =Class II wastewater unoxidized nitrogen contribution in excess of Class I wastewater limit (lbs.) Nc =Cost of treating Class II phosphorus contribution ($/lb.) (c) The following schedule of base charges and volume charges for residential, commercial and industrial customers of the county shall apply for sewer service. The volume charge per one thousand (1,000) gallons will be based on water used. The volume charge is added to the base charge to determine the total sewer bill. SCHEDULE OF BASE CHARGES Volume Based SEWER RATES Water Supplied 1000 Gallons Per Month BASE CHARGE PER MONTH ~1'f;4LiL'f; L.l~ e;:tive ~_ ~ - t z(;"t # ~ € _:7.004 0--10 Vii- ~; c?.0(i ~; 9.7(~ 11--14 -i3-~ .~1 14.64 15--17 ~g ~'~.J? ?4.40 18--28 -34-39 . % .3!-~ ~€E?. ~ 1 29--39 --4$3:9 ~~ '. ~6 i>(: 40--54 ~9 2.(i.? 7:x.08 55--69 -$r-69 92.76 l;z~?.52 70--111 -13.8--3-7 149.94 1;,2.48 112--153 -I.9-1-}3 ~ii7.~1 2 ~.~1~~ 154--210 ~9 284.1.3 307.89 211--267 333-6 361.1.3 3 ~? 1.33 3 .~. 268--440 58-}2 5'~4. ~;:i X44.5 441--613 '~4-5a ~;2:~.52 ~i97.8E:) 614--853 1,~~ 1,152..73 1,249.12 854--1,093 1,62-96 1: 47t>.~ ¢ 1.(s~}iJ.~$ 4 1,094--1,400 1,~~-~3 1,8~?12~1 ',049.3 4 1,401--1,707 2,~4 2,30.4% ? ~~?8.25 1,708--2,087 2,fi6~6 2,8 :8.80 3,04.51 2,088--2,467 3,96 ~,~3~ 1 ~ 3,f;0 ~5 Volume Charge Per 1000 Gallons $ -1-4A 1.52 1.64 (d) Connection fees. The total sewer connection fee shall consist of costs and considerations associated with (i) a basic connection fee; (ii) an off-site facilities fee; (iii) a pu}r}p station} }:Exs~nte~:~E?ce t;.:,; aa~d (i;%~ an off-site and oversized line credit policy: (1) Basic connection fee. The basic connection fee for all applicants is to recover the cost of the service connection or service tap. The basic connection fee shall be assessed all connectors and the payment shall accompany the application for connection to the sewer system. (2) Off-site facilities fee. The off-site facilities fee for all applicants is to recover the cost of all present and future capital facilities and improvements to the sewer system constructed by or on behalf of the county. Up to one-half of the off-site facilities fee will be subject to the off-site and oversized line credit policy. The off-site facilities fee shall be assessed all connectors and the payment shall accompany the application for connection to an existing or proposed establishment of a sewer system. (3) P'u~ng? ~txitior} niai:.ter~a}ice fee. The li~ErEtli atiEli„~: frEair~~e= iErice tee :~ E{.~ ~•ecc,v;,r h;, t~dditic?n~El CQ~t~ ass~}catec Li'it +~:t7LE"$}' Tnal3it£:fis"Ei1E:C: Q~ se ~v~tia~,C plintp ~%i~Etit~il, 1:_~1tiClafip rJt Et.^,t 1fi2iit~~ ,~ F Ce:., :z% }tl~~}1}t~ t}']n~~ e~~:et}'}C:3.1 ,;x1~enS~;S, az?il pc:}"}~~+.1}C rel}~~CCEl~eA t t~A pi3r:ps a}It~. ,_ ~.~3C'r tt1i3113n1~; eE. T?:'' ;?E~}T?;? :?7.~':E,}t?}1 rE:~:n~4i7:1?:i?i:. 4w% S e:. ~?+: ii;};i+:tig(ie.~..:? ~L?}1F}' f 4 ~t~> 'T% C: f'` ~c~ 3r tc. .. Se. e. ?i' ii ~v1t%:3.~C E?Ei1nE? SLtit1C3T1 ni~Eili~:3inei~ t?r iC3 ~;~ }~}ti}:~"fc1i :mod ~;L' iii; vi~~fi~L' ~.I1Cl ti::, ~};i;t'e17E JhGEII ac::,onip~Ei;,~ th~~ ~~~ ~1_+Iicc~Eti;_~ i~r c~tnti~:.cti~ii to ~Eii cxisti::~, or proposed Wstal;li5lni~cnt of h sc:.*~cr Jj'3~e}"C} , t;4) Off-site and oversized line credit policy. A credit will be allowed against the off-site facilities fee for off-site extensions of a sewer line in excess of three hundred (300) feet and/or installation of line size in excess of minimum line size required by the county. For any off-site extensions in a public right-of--way or easement adjacent to the owner's/applicant's property, credit will be allowed against the off-site facilities fee only for sewer line size in excess ofthe minimum diameter required by the county. No credit will be allowed where a line size greater than the minimum diameter size is required to adequately serve the owner/applicant. Credits shall be limited to a maximum of twenty-five (25) percent of the amount assessed for the off-site facilities fee and are subject to funds being appropriated and available for credits ~'` within the sewer off-site facilities fee fund. Credits shall be computed based upon the most recent bids received by the county for construction of similar sewer facilities. (~S) The board of supervisors may authorize the utility director to enter into a reimbursement agreement with anowner/applicant for off-site facilities which may be required by the county, and which are not addressed by the off-site and oversized line credit policy. (~F±) The total connection fee shall be paid as follows: twenty-five (25) percent at time of plan approval, seventy-five (75) percent (balance) upon the earlier of either the application for building permit or prior to occupancy or sewer use by the facility. When the off-site facilities fee is increased, the applicant may pay the remaining balance of the prior fee before the effective date of the new fee. Thereafter, the remaining balance shall be calculated on the fee that exists at the time the balance is paid. (e) Installation payments. Any landowner may, at his option, request in writing on forms provided by the county, to be allowed to make payment on the off-site facilities fee portion of the connection fee, in thirty-six (36) monthly installments, provided that: (1) The amount of such fee shall be increased by twenty (20) percent. (2) The landowner shall execute a contract with the county for aforesaid installment payment a note evidencing such obligation in a form approved by the county attorney setting forth the amount and number of payments to be made together with other such terms and conditions deemed necessary and appropriate by the parties thereto. Such contract shall be recorded in the office of the clerk of circuit court of the county. (3) The county shall have the right to collect such payments in the same manner as provided for collection of sewer service charges together with other means as set out in the sewer contract. (4) Such note shall be paid in full prior to the transfer of title to any land for which sewer service was provided, and if the same are not paid in full by the date of transfer, the county shall have the right to discontinue service and remove all of its facilities and require payment of the full amount of the connection fees prevailing at that time, as if service had never been installed (f) Authority of board of supervisors to waive connection fees: (1) The board of supervisors may, by resolution, waive a portion of the connection fees for sewer facilities installed under federal or state funded sewer projects. The portion of the fee that is waived shall be indicated as county financial participation in the sewer project. (2) The board of supervisors may, by resolution, authorize all or a portion ofthe off-site facilities fee to be paid from the general fund for those commercial or industrial owners (applicants) which the board of supervisors determines would be in the best interest of the county's economic development and which would generate significant employment. (g) Minimum connection fee. The minimum connection fee for any connection will be that established for afive-eighths-inch water meter. • S-~ (h) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is based upon sewer service to one equivalent residential connection or "ERC")plus the off-site facilities fee (which is determined by ERC, type of service and effective date), as indicated in Tables I and II, and the ~~17"E3:J ~$F:~3<?l1 ..:^::cAEIt+T3aE:^~s; te±,°, lA 4~113~iea~.ti~<'. Basic Connection Fee: The basic connection fee is one hundred dollars ($100.00) and includes Roanoke County personnel installing the physical tap to the sewer main after excavation by the customer. Table I Off-site Facilities Fee Type of Service ~ ffeet~r~ ~ ff~et~~ t~;f~eL:!; Y' -L•J(j~ Single family & multifamily (per dwelling unit) -1 X666- x,386 7.OE)(? -366- X99 --366- -7~9 X69 ~6 Table II "l~~c Oil~site 1~acilitics I;ec: f~~r fall other apl;licat~t3 , ' will be based on meter size as follows: Water Meter ~y~ ~f 1;;fE~ci: ve Size (inches) ERC ~~~ ~3 v-1-ZJE,~ 3/8 1.00 $696:-99 X69-69 $2;+~~~).0~, 3/4 1.44 -~4-4$-66 2~6~6~9 2,~;S~~J.Eit; 1 2.5 6 X366:-66- 36:-66 ~ , l '2 E?.00 1 '/z 5.76 3;'66:-69 $;fi~6-69 11,52E?.00 2 10.24 ~6z'~-66 i~6~66 2(?,48i).0+..-f 3 23.04 X3;946-69 's4-,-X66:-69 4i;,t.,8i3.tit; 4 40.96 4966:-69 666 ?s.i,9~k0.00 6 92.16 9.66--69 X66 184, 32(?.00 6 S-a. 63.84 ~6-3;8~9--A6 10 256.00 26;699-98- 12 368.64 36~fi~-A~ l~ttifi~ ~t;~~f~}fi ~~~afiitt.nsfnCl. 1'e.e: '1'lic: ~-}vfYf~_} St8.tf0#i filafiiFt.f1~E11C~: ?~:,£: i~ ~i:~t: 11;~nC~'~~~ t~Q;~i'S (~~`i~~.E)l7~ ~+i;f pliC: C~,~373v~~~,'i3; t'i'.37.:~<I)tln.l COf31"EeCtl~ s[7. ~ ti' ` 1',1~~~~ Si~'E~%CGi ,:A- ;~ t ~,?+; S+.'E'ti<'~. Js% il. 3ui`~i~~`G ~'f3rx~` 3Lf3.i~1"E `;~ii3; ~t'il~l3i3'C~ f~E' ~~'31l 1-4;t11A3rC' f.,+.ifnL~' :?:,'.•:i7~:iiT3:ie:C:+7. (i) The director of finance is authorized to adjust utility charges arising from filling swimming pools with water when such water is not introduced into the sanitary sewer system. Any such adjustment shall be limited to once per year, and be for sewer charges only. The director of finance may promulgate regulations to implement this adjustment procedure. (j) For those customers that are sewer customers only and do not have water meters, sewer is billed at an estimated usage of thirty thousand (30,000) gallons per month for commercial customers and eighteen thousand (18,000) gallons per quarter for residential service. Such rates or charges shall be based on the schedule of charges established in this ordinance. ~ ~~ ~~ ~~ > > • > ~~,-- ~~ (~:~fH The provision, of this ordinance, and the rates and f;;es established hereby, shall be effective from and after Sel±~e_v:bzr 1, 2G~~ ~u}q--1~99~. 2. That transition shall be handled administratively by the Utility Director in accordance with the implementation policy provided by report to the Board. Any appeal of an administrative decision of the Utility Director under this policy shall be to the Board of Supervisors of Roanoke County. 3. That all subsections and provisions of § 18-168 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. 4. That the provisions ofthis ordinance and the rates established hereby shall be effective on and from the date of adoption. 8 S-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANpKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE 072302-9 GRANTING A SPECIAL USE PERMIT TO CALVARY CHAPEL ROANOKE TO OPERATE A RELIGIOUS FACILITY ON 3.48 ACRES LOCATED AT 2067A ELECTRIC ROAD (TAX MAP NO. 76.07-4-33), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Calvary Chapel Roanoke has filed a petition for a special use permit to operate a religious facility located at 2067A Electric Road (Tax Map No. 76.07-4-33) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002; the second reading and public hearing on this matter was held on July 23, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Calvary Chapel Roanoke to operate a religious facility located at 2067A Electric Road (Tax Map No. 76.07-4-33) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to 1 amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 m~ 4 ~.~. 33.1 zool b o`° a 025 ..2005. 34. ~9; 3P n05~ 2 3 zoos °~~ 0 20s ~2 a~ 'C~ ~• ,~,• 2 z°°' 2~ f~0 'AD ~.L a ~. .039 .,3. o ~'t', j Q 4 @~k~ ' qo oy~ A s C~ 'o„F 4a1r ey ~ C~ G{a i0 065 ~. 2 ~~ ~~ ~ _ "o\ ~~ o~ 9{ ~ ~ 2~p3 ~j e 32.1 {{~~~e 1._ G~{S~a~ - Q+ Ga 2. 32. ZiZ~ 3 - i C, 2+p5 ~ ~p~ \ 15. 32.2 oG/j~ ~~~p ~saao 4' - Y~~~ 1_4. 1j;3 5. sns 32.3 31.- ~ 5110 wrt 719 1.08 AC. ~f~ 13. ~'~' 149 slzs 30. 8. - s/1a _ 28. 12.5133 5130 32.4 .~ s 19. S1JB 7 X11 1155 tl. 53(0 sltl ~q, 20_ ?107 9_ ~ 5103 17. 5150 ~. ?11t 10. Ong, 9{ ?10? S11J 11zt 23. .. aS ,~(~ ~?. 16. ROANOKE COUNTY Applicants name: Calvary Chapel DEPARTMENT OF Application: SUP COMMUNITY DEVELOPMENT Tax Map No. 76.07-4-33 `~~ PETITIONER: Calvary Chapel Roanoke CASE NUMBER: 14-7/2002 Planning Commission Hearing Date: July 2, 2002 Board of Supervisors Hearing Date: July 23, 2002 A. REQUEST The petition of Calvary Chapel Roanoke to obtain a Special Use Permit to operate a religious facility on 3.48 acres located at 2067A Electric Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Chris Lowe presented the staff report. Pastor Brian Phillips represented the church. Mr. Thomason clarified that only one space within the shopping center was involved and not the entire 3.48 acre parcel. The commissioners had concerns that the religious assembly use did not comply with the Core designation in the Community Plan. D. CONDITIONS None. E. COMMISSION ACTION(S) Mr. AI Thomason made a motion to disapprove the special use permit. Motion carried 3-0. Ross, Robinson absent. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Roanoke County Planning Commission 2 S- 3 ~- STAFF REPORT ~ - ., ~ , . Petitioner: Calvary Chapel c/o Brian Phillips Request: Special Use Permit for Religious Assembly Location: Oak Grove Plaza, 2067 A & B Electric Road Magisterial District: Windsor Hills EXECUTIVE SUMMARY: This is a request a Special Use Permit for religious assembly, at Oak Grove Plaza on Electric Road. The property is designated as Core in the 1998 Roanoke County Community Plan. The request involves one lease unit on a 3.48 acres parcel. 1. APPLICABLE REGULATIONS The C-2 District allows religious assembly uses with a Special Use Permit. 2. ANALYSIS OF EXISTING CONDITIONS Background - A cleaning company previously leased this unit. This company defaulted on their lease approximately 1 year ago and the owner of the complex, Mr. Charles Line has been without rent since. Mr. Line would like to lease to the church for three reasons. The first reason is because he would be able to receive payments from the church once the lease is signed. The second is that another eating establishment may detract business from the existing three eating establishments already there, which could cause problems for his other tenants. The third reason is because there are serious issues with parking at this time. The current parking is grand fathered in. A church would not put any more pressure on the parking situation since it would only be utilized on Sunday mornings and Wednesday evenings. Topography/Vegetation -This is a commercial lot with limited vegetation. Surrounding Neighborhood -The property fronts Electric Road (Rt. 419). Commercial properties surround this development. To the south of the property in the Sugarloaf area are residential properties. 3. ANALYSIS OF PROPOSED DEVELOPMENT Background - Mr. Phillips is petitioning obtain a special use permit for Religious Assembly. He plans a 100-seat sanctuary with an office and 4 classrooms. All interior construction will be 1 removable walls, etc, so that when the Church moves on the unit can return to its original ~" condition. The owner of the property will be installing handicap accessible restrooms. Calvary Chapel is currently located at 3432 Poss Lane. They have an approximate attendance of 60 people during their Sunday services. Services will be held on Sunday mornings and Wednesday evenings. Occasionally a prayer group may meet at the church outside of these days and times. Site Layout/Architecture -The existing site layout is a commercial complex, which leases spaces to a number of tenants. The site is a total of 3.48 acres. Parking is located in the front along Electric Road. Access/Traffic Circulation - VDOT comments that the existing entrances shall be utilized and no new entrances would be allowed. VDOT also notes that this petition will not have a significant impact on the weekday peak hour traffic. A commercial entrance permit will not be required for this development as long as the existing entrances are used by this facility. Fire & Rescue/tJtilities -Fire and rescue services will continue, as they currently exist. The Roanoke County Fire and Rescue Department primarily serves the site. Water and sewer utilities currently serve this site. Department of Economic Development -The Department of Economic Development strongly objects to the proposed Special Use Permit for religious assembly at this property. The Department of Economic Development states that this use is not appropriate for existing retail space within an established commercial center. Retaining quality commercial tenants in older commercial centers in the county is becoming a concern. Allowing non-commercial uses such as religious assembly will lead to further deterioration of these centers. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Core in the 1998 Community Plan. Tax exempt facilities are not promoted in areas designated Core. Core objectives include encouraging the redevelopment of congested Core areas and to concentrate intensive commercial uses into one area rather than linear corridors. This petition does not conform to the 1998 Roanoke County Community Plan. 5. STAFF CONCLUSIONS This is a request to obtain a Special Use Permit for Religious Assembly. Currently the existing uses in this development are Commercial. The petitioner's request is not compatible with this land use designation or with the objectives of the Roanoke County Department of Economic Development. CASE NUMBER: 14-7/2002 PREPARED BY: Chris Lowe HEARING PC: July 2, 2002 BOS: July 23, 2002 DATES: 2 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7 i 55 For Staff Use Only Date received: Rec 'ved by: $ /Z2/UZ Application fee: PC/BZA date: C~uc1c# /598 ~Eo 7 jZ~ 0 2 Placards issued: 51zZ I~z des BOS date: ~ (Z3/az Case Number ~ y- 7 ~ Z OO 2 ~~ ALL APPLICANTS Check type of application filed (check all that apply) ^ Rezoning ~ Special Use ^ Variance ^ Waiver Applicants name/address w/zip Phone: s Pkt<~~~~. ~~~Et~ tr Work: ~Jrru rr l`'/.%/ S"N o - 7 ~ 5 - Z ~ so ~Na _ ~~ z/ - SL/,~~ ~ ~i,,~,-~+~~ ~, 3u~I s' G1L-~H,M ~^~ ~j~ Cell #: Pam"~l~r ~~ 2~{0/8~ FaxNo.: 7"~y- 6N~1~ Owner's name/address w/zip Phone #: 'j S ~ ~ ~ ~ - ~ ~ 1 X . C:.rt e (~.h~.-1~ ` -7 ~, ~ , ~ pc,~ 15 ~ ~ Fax No. #: .~~ ,.~/'- s~>j 5~1~~., V~ ~~/5 ~~ Property Location Z~. LO(ar- Z..t~"~/ ~i'/r~cE~~~ f~~ Ma isterial District: g f t;.,~JtSo, ~,,~:~ , , (,~c.lL~-m/r y«s ~ f'~•^~'~"~/ Z ~ ~ ~ i9' ~'"~ Community Planning area: t~~.,,,.,;:~S~-r- ~~:j.,;~~,. Tax Map No.: -~ %~~7 ~/ 3~~ Existin Zonin g g' ~ ~ Size of parcel(s): Acres: 3~ y ~ Existing Land Use: 1~' ~~N~ ~j,a..w,~,-,~~~~,~ ~, ,~~~ REZONING SPECIAL ilSE PERMITAND WAIVER APPLICANTS (R/S/VV) Proposed Zoning: C Z Proposed Land Use: o~,,,;.~j,~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No TlRRIANCE AND' WAIVER APPLICANTS (Y/F Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V R/S/W V R/S/W V / Consultations ~ 8 1/2" x 11" concept plan Application fee Application ~~-- Metes and bounds description X Proffers, if applicable / Justification ---~ Water and sewer application o K Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~"3 ,,. ,.~ -' ,,-i•_`...--~-~'~"~ Owner's Signature . G "~ JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Applicant ~t'~ G.v` `~~ ~~l• (1 S ~ ~U~ ~-+'~,~ ~ ~\c. Ze.. The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The current Zoning classification is C2. We request a "Special Use Permit" to locate a church at 2067 in the plaza. Our lease term is only for two years. The special use permit could terminate with our lease which would return use to retail in a short period of time. This would be an appropriate location and have minimal impact on current Planning /Zoning due to the short term of the lease and because the location is immediately bordered by transitional & residential area. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The proposed Church will provide a link and support to the retail and restaurant businesses in the plaza. It will also make the area "safer" for the general public to use the plaza because it will alleviate some of the problems caused by so much retail being located in a small area as stated below in the next answer. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The Owner (Charles Line) prefers a church over a retail or restaurant business due to the proposed request will make better use of the available parking space for the plaza by helping to alleviate the current parking problems & traffic congestion at peak traffic times. The peak times for parking and traffic for the church are at times (Sunday morning & Wednesday evening) when most of the restaurants and businesses are closed or at low use times. When these businesses are at peak times the church is closed or at low use times making 50 more parking spaces available and resulting in a decrease in traffic flow. This impact is then a benefit to the public services and businesses in & surrounding the plaza. ~•3 ;. a a ti a w U O U. 3~~~ aW Zo~~ ~ Q~~~ ~ ~ I ~' 1 N CU Y ~O ~O h/ W Q In In W Z .... ~+ M r 1 ~'~00 ~--~ ~ CY ~ ~ F~1 v pj,~ (/~ > v ~ ~ b ~ W H~jWX ZQ W ,.+ . Y C ~~ ~Qa. 0 ~ ~° Q ~ ~ N 0 ti w 0 0 r~ w ~ U Q ~ U ~ ~ z `~ ~ ~ x U ~ ~ w ~' '--a W W O x _ o u ~ as ~ z ~ ~ ~ U o N 0 ~i vUi I. ROANOKE COUNTY Applicants name: Calvary Chapel DEPARTMENT OF ' Application: SUP COMMUNITY DEVELOPMENT Tax Map No. 76.07-4-33 ~ J JUSTIFICATION FOR VARIANCE REQUEST Applicant The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. ~M1N 4. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. ~'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CALVARY CHAPEL ROANOKE TO OPERATE A RELIGIOUS FACILITY ON 3.48 ACRES LOCATED AT 2067A ELECTRIC ROAD (TAX MAP N0.76.07- 4-33), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Calvary Chapel Roanoke has filed a petition for a special use permit to operate a religious facility located at 2067A Electric Road (Tax Map No. 76.07-4-33) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002; the second reading and public hearing on this matter was held on July 23, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Calvary Chapel Roanoke to operate a religious facility located at 2067A Electric Road (Tax Map No. 76.07-4-33) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G: \BOARD\2002\July23\Ordinances\07-23-ord-calvary.chapel.sup.doc ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE 072302-10 GRANTING A SPECIAL USE PERMIT TO ST. FRANCIS OF ASSISI TO OPERATE A COMMERCIAL KENNEL ON 18.16 ACRES LOCATED AT 8232 ENON DRIVE (TAX MAP NO. 18.17- 2-22), HOLLINS MAGISTERIAL DISTRICT WHEREAS, St. Francis of Assisi has filed a petition for a special use permit to operate a commercial kennel on 18.16 acres located at 8232 Enon Drive (Tax Map No. 18.17-2-22) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002; the second reading and public hearing on this matter was held on July 23, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to St. Francis of Assisi to operate a commercial kennel on 18.16 acres located at 8232 Enon Drive (Tax Map No. 18.17-2-22) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) No vehicular access shall be permitted from Buckland Mill Road. 2. That this ordinance shall be in full force and effect thirty (30) days after its 1 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Diane S. Chi ders Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ~. r~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: St. Francis of Assisi Application: SUP Existing Zoning: AR Tax Map No. -~-~~,2~.22_ PETITIONER: St. Francis of Assisi CASE NUMBER: 16-7/2002 Planning Commission Hearing Date: July 2, 2002 Board of Supervisors Hearing Date: July 23, 2002 A. REQUEST The petition of St. Francis of Assisi Service Dog Foundation to obtain a Special Use Permit to operate a commercial kennel on 18.16 acres located on 8232 Enon Drive, N.W., Hollins Magisterial District. B. CITIZEN COMMENTS Several adjoining neighbors Howard Boggess and Martha Rakes spoke with concerns about screening the site from their properties on College Drive and they also had concerns about noise and odor from the site. C. SUMMARY OF COMMISSION DISCUSSION Mr. Beard presented the staff report. Mr. Michael Pace, esquire, spoke representing the petitioner. There was some commission discussion concerning noise and odor from the existing stable use and the proposed use. The commission asked about the distance of the stable building to houses on Buckland Mill Road and the adjoining property owners that spoke at the hearing. The distance to the closest house on Buckland Mill Road was well over 100' and well over 200' to the properties on College Drive. Mr. Witt discussed with staff and the applicant if the use and design standards were mandatory or just guidelines. Staff responded that the standards were mandatory. The commission, staff and Mr. Pace discussed kennel silencers for the facility. D. CONDITIONS 1. No vehicular access shall be permitted from Buckland Mill Road. E. COMMISSION ACTION(S) Mr. Witt made a motion to approve the request with the condition. Motion carried 3-0. Ross, Robinson, absent F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Roanoke County Planning Commission ~, S-`I STAFF REPORT Petitioner: St Francis of Assisi Request: Special Use Permit for Commercial Kennel Location: 8232 Enon Drive Magisterial District: Hollins Proffered/Suggested 1. No vehicular access shall be permitted from Buckland Mill Conditions Road. EXECUTIVE SUMMARY: The Saint Francis of Assisi Service Dog Foundation is requesting a Special Use Permit to establish a training center for dogs who will later assist people with disabilities. The proposed facility is designated a commercial kennel due to its size, number of dogs to be boarded and related zoning ordinance regulations. No animals would be sold. The site contains 18.16 acres, is zoned AR Agricultural /Residential and is located at the northern terminus of Enon Drive (existing Lakeland Stables property). The subject parcel is designated Neighborhood Conservation reflecting its past as a residence and horse stable and riding center dating to 1964. The proposal generally complies with the Community Plan as to maintenance of an established neighborhood and continuation of the existing development pattern. Impacts on surrounding property owners are expected to be manageable. 1. APPLICABLE REGULATIONS The AR Agricultural /Residential zoning attached to this tract provided the horse stable and riding operation, long since in business when Roanoke County adopted a new zoning ordinance and zoning map in 1992, legal, by-right use status. The unusual aspect in this case is that few such properly zoned historically agricultural and open space uses are located within the urban service area. The ordinance defines Commercial Kennel as "the boarding, breeding, raising, grooming or training of two or more dogs, cats, or other household pets of any age not owned by the owner or occupant of the premises and/or for commercial gain." Use and Design guidelines per Section 30-85-18 include the following: 1) a kennel silencer shall be installed and operated; 2) animal waste shall be disposed of in a manner acceptable to the department of health; S-4 3) crematoria or land burial of animals shall be prohibited; 4) the minimum area required for a kennel shall be two acres; 5) all facilities associated directly with the kennel, indoors or outdoors, shall be set back a minimum of 100 feet from any property line; 6) where adjoining a residential use type, a Type C buffer yard in accord with Section 30-92 shall be provided along the property line which adjoins the residential use type; and 7) the site shall front on and have direct access to a publicly owned and maintained street. A VDOT commercial entrance permit will be required. Site and building plan review will be required to insure compliance with development standards with emphasis on building conversion. 2. ANALYSIS OF EXISTING CONDITIONS Background -The 18.16 acre tract contains a residence, 22-stall horse stable with indoor riding arena, outdoor riding rings, a pond, acres of open pasture and two accessory buildings (to be removed). The St Francis Foundation had planned to construct a new facility before learning that Lakeland Stables was for sale. St Francis has signed a contract to purchase the subject tract. Its plans are to convert the stable into a training and boarding center for dogs and modify the house into administrative space. No new buildings or outside dog runs are planned. Initially, five service dogs-in-training will be kenneled This will expand to approximately 25 dogs over the next five years. All boarding and training will occur indoors. A maximum of five dogs will be allowed outdoors at any time and only on leash or within a fenced enclosure. Topography /Vegetation -Site terrain slopes gently uphill from its southern entry featuring a pond and tributary of Deer Branch. A private drive bisects the gently rolling 18 acres which is completely grassed and fenced. Mature trees parallel its east, south and west boundaries with a slight gap along the south central line near the pond. North border vegetation is on VDOT /Interstate 81 property. Surrounding Neighborhood -East of the subject tract is the C-2 zoned Days Inn site. Large-lot single family residential (zoned R-1) uses line the south and west borders. I 81 right-of--way lies to the north. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout /Architecture -The property features a 2,072 square-foot brick residence centrally located and 18,400 square-foot stable and riding arena near the interstate. Both buildings will remain as key parts of the proposed facility. Of four accessory structures on the grounds, a barn and mobile home will be removed and a small shed due east of the .a-y stable will remain. Access /Traffic Circulation -The site's private driveway extends from Enon Drive (VA 1806) which is an urban local street estimated to carry less than 200 vehicles per day at its northern terminus. Sight distance at this location is adequate, although the existing entrance will require improvement. VDOT will require a turnaround at the end of Enon Drive which will demand additional right-of--way. The current owners have been assured by VDOT that Interstate 81 widening will not impact the north portion of this tract which conflicts with other VDOT comments. The subject parcel has 50 feet of frontage on Buckland Mill Road east of its existing cul-de-sac which has not been open to traffic and will not be in connection with this proposed use. In regard to traffic generation, with a future maximum of 10 staff and volunteer meetings involving 15 or fewer people, no more than 50 trips per day are anticipated not including rare annual fundraisers or educational seminars (two or three times a year). Stormwater management and discharge is not expected to be a factor with no new buildings proposed and little, if any additional parking proposed. Fire & Rescue /Utilities -The property is served by well and septic systems. Public water and sewer are available from both Buckland Mill Road and Enon Drive. The Fire & Rescue Department reports that the proposal would not impact services. The Hollins station is located approximately two miles from the subject property. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject parcel (and bordering properties to the south and west) are designated Neighborhood Conservation by the 1998 Community Plan. The predominant intent of this designation is to provide a high level of protection to established single family residential areas from potential encroachment by incompatible uses, thereby helping to conserve the existing development pattern. Encouraged land use types include single family residential and neighborhood institutional centers such as schools, parks, community centers and religious assembly facilities. Design guidelines support "well- designed low impact service oriented businesses locating near neighborhoods" even though the proposed operation is not commercial in the normal sense of the word. 5. SUGGESTED CONDITIONS Staff recommends that the east cul-de-sac of Buckland Mill Road remain closed to vehicular traffic. 6. STAFF CONCLUSIONS It is staff's opinion that the St Francis Service Dog Center can be an excellent example of adaptive reuse. By all accounts, Lakeland Stables has been a good neighbor to all members of this north county community for nearly 40 years. The featured-animal transition from horses to dogs should be a smooth one. Benefits to the disabled provided by the St Francis Service Dog Foundation are unquestioned. CASE NUMBER: 16 - 7 / 2002; HEARING DATES: PC: 7/2/2002 BOS: 7/23/2002 Cfluz~.ty off' ~,Aao,Ake • Comrnuniky 17evelopz~x~.t ~'Isnning 3~ Zoning 52fl4 Bernard Drive ~' (~ Bow 29~p0 ~.Oc'1110~~, ~.pi. ~~Q ~ c~-07~c~ (5~0) 772-'O(~~ F ~~ (5~t~) 776-7155 For Sta~>:' Use Qzil Uate received; Receivoci by; 5 ~~ w ~.? 2 Dt~ 7u~ Application feo; PCl~,4~e- Jai u ~ ~~o°° ~uUy 2 0~ Placards issued; B/31 ~ SAS date:. Q~e ~s'r~ ~]'t~ ~.~ r 'r 0 l3 L~ ~.~j D 2. C3361111YYx170r ~ ~p `~ ~ ~ ~OP'~. SY a4'~i rtk',T?,~AC~tVTS Ckaeck type of applicatzoz~ Izled (check alI that spgly) Rezoning l~ Special Use , ^ Variance _ C 'Waiver Applicants narr~eJaddress w/tip Phone; 5T Ft2ans~..1S o~ 5k0-772-9580 Work: ~a.~,zer and Associates, one. pssti5l Cell#: 120$ CorporaCe Circle Fax No.. c_~72-845 Owx~ez~'s name.?address w/zip Phone #: 5~+0-33~i-0$57 La~teland Stab~.es -Barbara >• fisher 8232 won Drive, N.W, Fax >ti~a. #: Q Property Location Mag.isteria] Dis~irict: Hpllins i W D r ve, N. . X3232 Eason 13oanoke, VA 2!~0~9-1500 Community Planning area; Ho:L~ins j Tax Yiap No.: 28.17-2-22 ,.~` Existing honing: ~ ~ Size ofpareeI(s): Acres: 1$• ~~ ~• Existing Land Use: 'R.e9iclent~ia~. / Stables .Proposed ~oaaing: Same ~'roposed Land USe: St . ~'ran,el5 of ~s~.si Service Dog Center Cast ~ ~~~`~ ~` ~ ~ ~, ~~ c. Dries the parcel meet the minimum lot area, width, and montage requirements of the requested distriatl Yes X No IF ICU, !~ VARIA.NC~ >wS QUTRED P"l1~ST. Does ~e parcel meet the minirnz~rrx cz'it~a far the requested CJse Type^ Yes ~, No YE N'(), A VAR..IA,INC)C+ IS I~QUI`REA IFIRST )'f rezonirz$ z~quest, are conditions being proffered ~itl1 this request? Yes No ~{~~r~~c~ ~~v~ r~,~rl~~~~t~~~ze~~~~ ~ ~ ' Varifznce/Waiver ofSe~tion(s) of the Roanoke County drdinance in order to: Ss the application complete? Please check if enclosed, APFLICA'T74N WILL NOT ICE ACC~FT]E~ I;~ r~NY O~'FI~ES~ I'I'IvNIS ~ NTISSINO OR TNC4IVIFLET~. It/S/~ 'V RJ5/bV V Fs'S1'Vd V ~• Consultation '~ 8 I12" x i i" concept pi&n AppIic3tion fcc `~'"~ Applinati0fl Metes and bounds description ~w Q Proffers, if' appIiaable ~#, ~Tt~stifReation Wate.*, and sewer applia~ition ~•~''' ~ Adjoining property owners F hereby certify Cho! I tu'n either tF~e ownEr of the p.rope:"ty ar the owner's ag~:~t or contract nur:.hasGr and am noting wiCh the IuiozNlarige snd COriSBrit Ot 'CtxE Owl]GC, ~ f{ f y,~'.^-K'~..,.ti.... d 6'«~. ~~"`"' "-jr' ~ ~/ ~~ ~WTlei'S ~i~T1P.tLt:G .t IC G'P L9'~ l3. ~t ~rA.1 ~' Q ~ N`r'iE:',!~ G?~ I County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O BOX 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 For Staff Use Onl Date received: Received by: 5 lzu v2 DN -rLv Application fee: PC/B~aier J+k y o2 ~4d°° ~D~`-I 2 02 513 Placards issued: S BOS date: ~,z, ~T ~ < ~.~ L ,~ J U ~y 23 , o Z i Case Number ~ (p - ~ (2.00 2 ALL- APPLICANTS Check type of application filed (check all that apply) ^ Rezoning Special Use ^ Variance ^ Waiver Phone: 540-772-9 580 Applicants name/address w/zip ST F(2gNCt S o F Work: Balzer and Associates, Inc. pss-st Cell#: 1-208 Corporate Circle Fax No.: 540-772-8050 Owner's name/address w/zip Phone #: 540-336-0857 Lakeland Stables -Barbara Fisher Fax No. #: 8232 Enon Drive, N.W. V 1 - 00 Property Location Magisterial District: Hollins 8232 Enon Drive, N.W. Roanoke , VA 24019-1500 Community Planning area: Hollins Tax Map No.: 18.17-2-22 "' Existing Zoning: ~ Size of parcel(s): Acres: 18.16 ~`~ Existing Land Use: Residential /Stables REZONING SPEGL4L ZISE PERMITAND WAIVER f1PPLIE<i ~'~'TS (R/S/~V). Proposed Zoning: Same ~OMw~2GtAt_ Center ~ J E D i og ~ N I L ce Proposed Land Use: St . Francis of Assisi Serv Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes X No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes X No A VARIANCE IS REQUIRED FIRST IF NO , If rezoning request, are conditions being proffered with this request? Yes No V.=IRLgtVCE AlYD WAIT!Eli=APPLICAIVT'S (1~'/W}' Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: ~ rTIT T!~ • TTl11~T [x777 T Nnm T2 Ti s ('("F.PTFTI TF ANY (7F THESE ITI+ ;MS Is the application complete'! Please cnecx tr enctosea. [~rri,i~,r-llvr. ~~ iLL i.v i ,..• , ~~.. ~--~ ----- - --- , - - - ARE MISSING OR INCOMPLETE. R/S/W V R/S/W V R/S/W V Consultation 8 1/2" x 11"concept plan Application fee ~" Application Metes and bounds description N A Proffers, if applicable Justification -- Water and sewer application / Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ,~ - ` ; wj ~~~ Owner's Signature lCrr~P 6'~ A ~l frN E ~ l_t)Nl'-ZAGi' ,IUSTIFIeATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQJEST ~ ~~~ j Applicant 1~~~_{.,~--r._ E%~~=-~<-~, , ,-,,--~-~`~: The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. S-~ JUSTIFICATION FOR SPECIAL USE PERMIT Please explain how the request furthers the purpose of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This request furthers the purpose of the AR zoning classification by maintaining the rural character of the land. The 18-acre site is currently a private residence and commercial stable. The rural character will be virtually unchanged because the existing buildings will remain and no new buildings are planned for construction. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This request conforms to the Roanoke County Community Plan. It does not deter from the surrounding developments, because the rural look of the property will not change. No traffic impacts are anticipated. No outside dog runs are planned, so any noise would have a minimal impact, if any at all. Also, all of the existing open space will remain along with the existing pond. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. This request will have no impact on adjacent properties, roads, or public utilities. No improvements other than to the existing buildings are proposed. The site is served by well and septic that will remain. All dogs will be boarded and trained indoors, and the boarding and training facility is located over 110 feet from the nearest residential property line. This is actually a training facility and not a true commercial kennel; therefore, traffic will generally be limited to the staff and volunteers of the facility. \\Roanoke-server\Worddocs\2002proj\R0200089Uustification 4 Spec Use Permit.doc CONCEPT PLAN CHECKLIST I A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff ma exem t some of the items or su est the addition of extra items, but the followin are considered minimum: ALL APPLICANTS _' a. Applicant name and name of development ''' b. Date, scale and north arrow '~-'' c. Lot size in acres or square feet and dimensions ~'` d. Location, names of owners and Roanoke County tax map numbers of adjoining properties ~-~'" e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties - g. All property lines and easements ~` h. All buildings, existing and proposed, and dimensions, floor area and heights ~°~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ~ Dimensions and locations of all driveways, parking spaces and loading spaces - j• Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS ~:r~ k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers ~~ m. Topography map in a suitable scale and contour intervals ~U~~ n. Approximate street grades and site distances at intersections ,~~ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed dyr~- q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ;/° ~' - ~.~ Signature of applicant ~ Date ~ S-Y . _, , J"".~ o ~_ ~ lIWl~~d ~S(1 ~b'I~~dS r ~" ~ ~ dOd Nb'~d 1d~~N00 z 11 „ ~ T aNno~ ooa ~ol~~~s w ~. ~ ~~ ~ ~~ NOI1`d Q • U ~ ~ ~ ~~~ ~~~~ ~~,~~ ISISS`d ~O SIONd~~ 1S ~, /,/ of Z 0 m Z. QI ~~ ~o i 1 1 I 4 1 g 1 3 I ~' ~ /~~ I ~/ ~~~ ,~ ~' r I ~ ~~ I ~ ~o ~~~~ / ~ ~ W~ ~~ ~~~~ x~xOo~ wF N _ ~~ z ~~~ m `• ~` ~\ ~~ ~~` ~ ~i ,~ ,/ / o~`` / /l~Q~ / / N VV / N / n / .- // // ~~'~{\ ~ ~ ~ ~ ~~ ~~~ X~e~ H ~' x~~ ~~~ ~~ ~~ j ~~ ~~~ ~~~ ~ ~_~ ~ ~_~ I ~ ~~~ ~~~~~ ~ e~8~- 1 i / I i i ,- ~ '/ ( ~__~ 1 N ~ ~ ~~ _J ~~'~ __- ~~~ _,_ ~ ~ -" .~..~ a ~ gig= ~ ~~ x=~ ~ ~ sn ~s~ _ ~ ~/ i i ~~ ~, I ~ 1 N ~ I ° `\ ~ I ~~ ~ ,~ / / N r/ N ~ / I ~ / I J / ~o /i -- (/\ / . ~ I ' ~ \ ~ -~~ ~ ~ /__ / ` _ N \ ~ \ / ~ ~ O ,'~ ~ ~ ~`\ i .. •'- . . . \ Service Road Angel la District 61 District CptOWb~ Hollins ze. 27. vee 2B. eza ezeo ezcr ezss 22. +e.ie k. 6T4T vae 22. ~' eaar e"' 23. i os ,~ 22, _ 25. . ezo> 24. i.oo rs.(o) rzs m.c 9. eru i.o ~. ep,>9 10. 25. A BT29 i.ao sc.(o)> erz. c 21. do era>' i.ie u.(c> 11. ezze ell) 12. i.n nc. - 14. 20. i.o k(o)) ezas o.s K.(c) alas g, 7. - C ezre o~% 13. 19. r.v-m. - ~p~ earl 8• ern 5. ezoa 15. ~~ i.ai ec I8. - em 4, p~ er u ¢D 1 ~6 l~ 18. 009 0 - - saoz - i~~ - / ROANOKE COUNTY Applicants name: St. Francis of Assisi DEPARTMENT OF Application: SUP COMMUNITY DEVELOPMENT Existing Zoning: AR Tax Map No. -.~?2... t~ . 1 ~--.'~ ~.'~. .~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ~ '~ I VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ST. FRANCIS OF ASSISI TO OPERATE A COMMERCIAL KENNEL ON 18.16 ACRES LOCATED AT 8232 ENON DRIVE (TAX MAP NO. 18.17-2-22), HOLLINS MAGISTERIAL DISTRICT WHEREAS, St. Francis of Assisi has filed a petition for a special use permit to operate a commercial kennel on 18.16 acres located at 8232 Enon Drive (Tax Map No. 18.17-2-22) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002; the second reading and public hearing on this matter was held on July 23, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to St. Francis of Assisi to operate a commercial kennel on 18.16 acres located at 8232 Enon Drive (Tax Map No. 18.17-2-22) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) No vehicular access shall be permitted from Buckland Mill Road. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U: \W PDOCS\AGENDA\ZONING\st.francis.sup.wpd :. S-5 PETITIONER: William E. Lee CASE NUMBER: 17-7/2002 Planning Commission Hearing Date: July 2, 2002 Board of Supervisors Hearing Date: July 23, 2002 A. REQUEST The petition of William E. Lee to obtain a Special use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District. B. CITIZEN COMMENTS A representative from CSI Distribution spoke with security concerns about customers from the proposed use entering their property as well as traffic generated from the use interfering with the truck traffic. C. SUMMARY OF COMMISSION DISCUSSION Mr. Murphy presented the staff report. Ms. Hooker asked about all of the storage on the site. Staff advised that the items must be behind the building line and screened from view. D. CONDITIONS 1. Engineered site plans for the redevelopment of the site shall be submitted and approved by Roanoke County and VDOT prior to the use of the site for the surplus sales use. 2. All equipment, materials and goods on the property shall be stored behind the front building line and screened from public view from all sides by a Type A, Option 2 buffer yard: 15' buffer yard with one (1) large and three (3) small trees for every 75', six- foot screening and two (2) large shrubs for every ten (10) feet. E. COMMISSION ACTION(S) Mr. Hooker made a motion to approve the request with the conditions. Motion carried 3-0. Witt, Thomason, Hooker Absent Ross, Robinson F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Roanoke County Planning Commission 5 s- STAFF REPORT _,. Petitioner: William E. Lee Request: Special Use Permit for the operation of a Surplus Sales business. Location: 3716 Garman Road Magisterial District: Catawba Proffered/Suggested 1. Engineered site plans for the redevelopment of this site shall be submitted and Conditions: approved by Roanoke County and VDOT prior to the use of this property for the surplus sales use. 2. All equipment, materials and goods on the property shall be stored behind .the front building line and screened from public view from all sides by a Type A, Option 2 buffer yard: 15' buffer yard with one (1) large and three (3} small trees for every 75', six -foot screening and two (2) large shrubs for every ten (10) feet. EXECUTIVE SUMMARY: The applicant is proposing to operate a surplus sales (auction) use on a 1.47 acre parcel on Garman Road in the Glenvar area of Roanoke County, The subject property and surrounding properties are zoned I-2 and designated as Principal Industrial in the 1998 Community Plan. This proposed use requires a Special Use Permit in the I-2 zoning district. Staff strongly encourages the attachment of the recommended conditions should the Special Use Permit be approved. 1. APPLICABLE REGULATIONS The subject property is zoned I-2. A Special Use Permit is required for the establishment and operation of a Surplus Sales use in this zoning district. The Zoning Administrator has classified the proposed use as Surplus Sales. The Roanoke County Zoning Ordinance definition of surplus sales is: Businesses engaged in the sale of used or new items, involving regular or periodic outdoor display of merchandise for sale. Typical uses include flea markets and factory outlets, or discount businesses with outdoor displays. Site plan review shall be required. The Building Commissioner will evaluate the proposed use of the building for compliance with public assembly building code requirements. The zoning ordinance requires one (1) parking space for each 100 square feet of sales area accessible to the public. A commercial VDOT entrance permit shall be required. 2. ANALYSIS OF EXISTING CONDITIONS Background -The site has most recently been used for vehicle reconditioning and repairing. Prior to that use a business license was issued for equipment sales and service. Real estate records indicate that the applicant for this petition purchased the subject property in 1995. 1 a licant for this etition urchased the subject roe in 1995. ~"'~ PP P P J P P ~y Topography/Vegetation -The site is generally flat. The southern and western sides of the property are heavily wooded. Surrounding Neighborhood -The subject parcel is adjacent to the Norfolk Southern right of way. The site fronts on Garman Road. To the south and west are I-2 zoned parcels owner by Koppers Industries, Inc. Across Garman Road are several parcels with an I-2 zoning owned by Kroger. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -Currently there is a gravel area immediately in front of an existing block building. On the southern side of the property is a fill area as well as an outdoor storage area for old manufactured homes and trailers. Access/Traffic Circulation -Access is proposed from Garman Road (State Route 929). This road was a private road until 2000 when it was accepted into the VDOT road system. The existing entrance does not meet VDOT standards and changes will be required. VDOT also has issues with storm drainage that may be leaving the site and entering the public road. Fire & Rescue/Utilities -Fire and rescue services will continue as presently served. Public water and sewer may be available. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject property is located within a Principal Industrial land use area as well as the West County Economic Opportunity Area. This land designation encourages custom manufacturing, freestanding industrial uses, wholesalers, storage facilities and storage yards. 5. STAFF CONCLUSIONS The expansions of industrial uses in this area have been developed in an orderly fashion with emphasis on compliance with all of the VDOT and County development standards. Staff does not anticipate any negative impacts from the proposed use as long as the site is developed with engineered site plans to insure compliance with all Roanoke County and VDOT standards. Garman Road was accepted into the state road system in 2000. Staff would like to emphasize the importance of constructing on-site parking in accordance with county standards to minimize the need for any on-street parking. Garman Road was upgraded for heavy truck traffic for adjoining industrial parcels and distribution businesses. Staff does not want to encourage on-street parking and compromise safety due to truck traffic and the close proximity of the site to the railroad crossing. Staff is recommending that all materials, goods or items kept or stored on this site be maintained behind the front building line and screened from public view. Staff strongly recommends the attachment of the listed conditions should the Special Use Permit be approved. CASE NUMBER: PREPARED BY: HEARING DATES: # 17.712002 J. Murphy PC: July 2, 2002 BOS: July 23, 2002 2 ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 23, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT TO WILLIAM E. LEE TO OPERATE A SURPLUS SALES BUSINESS ON 1.47 ACRES LOCATED AT 3716 GARMAN ROAD (TAX MAP NO. 55.03-2-7), CATAWBA MAGISTERIAL DISTRICT WHEREAS, William E. Lee has filed a petition for a special use permit to operate a surplus sales business located at 3716 Garman Road (Tax Map No. 55.03-2-7) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002, 2002; the second reading and public hearing on this matter was held on July 23, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board finds that the granting of a special use permit to William E. Lee to operate a surplus sales business located at 3716 Garman Road (Tax Map No. 55.03-2-7) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Engineered site plans for the redevelopment of the site shall be submitted and approved by Roanoke County and VDOT prior to the use of the site for the surplus sales use. (2) All equipment, materials and goods on the property shall be stored behind the front building line and screened from public view from all sites by a Type A, Option 2 buffer yard: 15' buffer yard with one (1) large and three (3) small trees for every 75' and six-foot screening and two (2) large shrubs for every ten (10) feet. G: \BOARD\2002\J u1y23\Ordinances\07-23-ord-wil liam.lee.sup.doc "~ 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G:\BOARD\2002\July23\Ordinances\07-23-ord-william.lee.sup.doc 2 AGENDA ITEM APPEARANCE REQUEST `~ PUBLIC HEARING -ORDINANCE -CITIZEN COMMENTS SUBJECT: -' ' ~ ~ S~=S.SIn ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ C ~ ~~ ADDRESS: .S~ ~~ e~/1L~,~r~' ~/ ~~~' PHONE: ~~ ~- J~ 7 AGENDA ITEM NO. J~ ~ APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: `~`~~~ ~~ nC z S ~ ~'v~; ; t,,L ~'~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ' ~" >~ ADDRESS: --xic~~ ~=~l.v~`'~'~ ~l,l.~ ~ :~~l~O f `~ PHONE: ~~~~~ ~ ~y~ AGENDA ITEM NO. ~ `'1 APPEARANCE REQUEST ~-'PUBLIC HEARING +~~ RDINANCE CITIZEN COMMENTS SUBJECT: ~pe.c;a~ ~5t ~es,.~.~~ -~i S`~'^¢ ~=''w'~~-~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: T 1, o~.~~ ~~~. ~pr~ a rc~ . ADDRESS: Z~ ~ e~ U PHONE 3 ~f `"1- °I C~ ~ AGENDA ITEM NO..5 L APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~Acc.;a1 Ube, Pt,,~•;-~- -~:, SH;~-i'- ~~~..,~.,'s I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~. ADDRESS: (~ ~c~ CP 1 (~ ~ ~C_ (~~~ o ~ : (~ ~~ PHONE: 5 ~ ~ ~ ~ ~Sg.~ AGENDA ITEM NO. APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: j' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW- • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: PHONE: o~ ~°A"0~F` AGENDA ITE~ NO. ,~ .. ~, z r ,838 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~"' / ~" ~0~ // ~S S i f l~Z°~ 1 frl o~f ~CLL'~.~Ic'~ cn ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: _1v~', / ADDRESS: ~ PHONE: ~"~ (O ~ ~Ve request that the properties along Hollins Road be rezoned back to either Commercial or Light Industry due to increased noise in our Neighborhood and/or Roanoke County to take measures to end the noise from Cloverdale Corp., Inc. rr~9T~ it ~ ~ ~ ~ ~ ~ ~ ~~~ ~''~ ~ ~ ~~ ll Li ~ ~I ~ IZk~ -~f~~ zed IG ~. >-~ ~ ~ , -~ a~ luL 1~L C' r/~G G C ~/~~ Z y ~, ~~ c/~ ~- ~_ ~ LL;~___. -~~~ ..~ -~ e ~~ ~ F e.c- ~ ~r~ ~ ~ ~ ~- ~~~ ~-- ~ , l~~~~~ a, ,~ ~~ ~ `v ~ ~~' ~ ~~~~~ ~~~~~_ T ~-~: ~ ~ Cyr Z1 ~:~ ~~ !%~`~' . /~ ~ ~ ~~ f Z ~~.~.~,~~~~ -fir ~ ~~.~~ ~U~ Cp~~~~ t~?~`~ J~el~ 1~f ~Ve request that the properties along Hollins Road be rezoned back to either Commercial or Light Industry due to increased noise in our Neighborhood and/or Roanoke County to take measures to end the noise from Cloy~rdale Corp., Inc. ~, J . a~Y ~J/ n r Q"`'~°l ~cr ~~ / ~~2c..GU r./ ~ .., ~ ~ ~o f9' ~'.j-~ ~ '`~"~ L ~ i1~rP •v~ ~~~e. ~h? o? }alb ~~fo~ ~. Q_ ~ 1 C~y~/ ~ per, ~~. ~'~~ ~~/, _~~~ Nevi ~~~ ~,~~, ~ . z~~~~ ~ y~~~~~~ ~~ ~~~~~- ~ ~~ y~ ~~ ~~~~ c~~- ~ ~~ ~i~~ ~~ ~a~y ~~ l ~ ~ l ~~!~ ~~~~~~~ d ~~~~~ 0~~.~s~~ ~.~(,~.~r~ c 1 ! , ~.~'- ~ U ~Ve request that the properties along Hollins Road be rezoned back to either Commercial or Light Industry due to increased noise in our Neighborhood and/or Roanoke County to take measures to end the noise from Cloverdale Corp., Inc. 3~ ~~?~~ ~~~ ~~~ry S3 ~ ~ ~ ~ ~ ~ ~d~'~~ L 2= col 9 1~j3 ~~=~Q~~ ~ ~o ~ _~~ ~~~~~ VDA ITEM NO.~ API iT UBLIC HEARING !EN COMMENTS SUBJECT: S.QC-~..~al l'St ~~-~~ ~ ~, 5~,;~,~ ~~w~.~1s I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TD AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~. ~ ~3 ~~~' ADDRESS: (~~9 Sp~u~- ~yN p~~ (~'e PHONE: -! ~ `" 3 7 ~ ~' AGENDA ITEM NO. ~~' APPEARANCE REQUEST PUBLIC HEARING /~ORDINANCE CITIZEN COMMENTS SUBJECT: ~~< ~~.~ l~~t. PU~~~-- .~~~ Sw»~- t'~~y~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~i'2~1 r ~_--~~ ~ ;, ~ ~, ADDRESS: ~l~ 3 %`~LS~' ~'~~ i ~ i`~ ~ 1~ ~ ~'~ /; _ PHONE: ~' ~ ~ 2 ~ ~`1"--~ ~I ~ ~ U, AGENDA ITEM NO. ~~APPEARANCE REQUEST PUBLIC HEARING -ORDINANCE -CITIZEN COMMENTS SUBJECT: ~ T S I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW; • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ eo '~ a r ~r ~ ADDRESS: 51 `f- ~ ~1 ~e ~ ~ ~. ~- ~~~ ~ ~~ ~( ..5~ ~~ M (~4 PHONE: ~~ ~ ~' ~ ~ 5 0 O~ POAN ~F .a w ~. ~ z ~ C~:a~x~~ ~a~ ~~x~~~.~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24016-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District July 25, 2002 Rev. Diane Scribner-Clevenger Unity Church of Roanoke Valley 3300 Green Ridge Road, NW Roanoke, VA 24019 Dear Rev. Scribner-Clevenger: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, July 23, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, ~. ~~~~ '1~~~ ~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos @co.roanoke.va.us _~_ - Pa e 1 .Diane Childers -Fwd: BOS Ads -Reply _~ _ ~ From: Legals Staff <legals@roanoke.com> To: <DCHILDERS@co.roanoke.va.us> Date: 7/8/02 10:10AM Subject: Fwd: BOS Ads -Reply this also runs July 9 and 16 -cost is $133.76... thanks LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS r The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Calvary Chapel Roanoke to obtain a~Special Use Permit to operate a religious assembly facility on 3.48 acres, zoned C-2 General Commercial District located at 2067A Electric Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Diane S. Childers Clerk to the Board (1941522) r\ ~ ~~~ ~ ,-~. ~~ ~/ ~`. ~~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Calvary Chapel Roanoke to obtain a Special Use Permit to operate a religious assembly facility on 3.48 acres, zoned C-2 General Commercial District located at 2067A Electric Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Please publish in the Roanoke Times Tuesday, July 9, 2002 Tuesday, July 16, 2002 Direct the bill for publication to: Calvary Chapel Roanoke 3045 Glenmont Drive Roanoke, VA 24018 (540) 769-2150 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 Diane Childers - Fwd BOS Ads -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <DCHILDERS@co.roanoke.va.us> Date: 7/8/02 10:22AM Subject: Fwd: BOS Ads -Reply this also runs July 9 & 16 -cost is 137.94 LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition oft. Francis of Assisi Service Dog Foundation to obtain a Special a Permit to operate a commercial kennel on 18.16 acres zoned AR, Agricultural Residential District located at 8232 Enon Drive, N.W., Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Diane S. Childers Clerk to the Board (1941549) ~~ ~ ~ ~ ~ p~~. ~ ~~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of St. Francis of Assisi Service Dog Foundation to obtain a Special use Permit to operate a commercial kennel on 18.16 acres zoned AR, Agricultural Residential District located at 8232 Enon Drive, N.W., Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Please publish in the Roanoke Times Tuesday, July 9, 2002 Tuesday, July 16, 2002 Direct the bill for publication to: Balzer & Associates, Inc. 1208 Corporate Circle Roanoke, VA 24018 (540) 772-9580 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 4 Diane Childers -Fwd:. BOS Ads -Reply Page From: Legals Staff <legals@roanoke.com> To: <DCHILDERS@co.roanoke.va.us> Date: 7/8/02 10:01 AM Subject: Fwd: BOS Ads -Reply here is the first one -run dates: July 9 & 16 -cost is 146.30 thanks, Martha LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, on the petition of O. M. Enterprises, LLC to rezone a portion of two parcels consisting of approximately 4 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions to construct a hotel, located on North Electric Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke Dated: July 5, 2002 Diane S. Childers, Clerk to the Board (1941499) VA, VA. ~1"~ ~- -oa Q~~e~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of O. M. Enterprises, LLC to rezone a portion of two parcels consisting of approximately 4 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions to construct a hotel, located on North Electric Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Please publish in the Roanoke Times Tuesday, July 9, 2002 Tuesday, July 16, 2002 Direct the bill for publication to: O. M. Enterprises, LLC Mr. Kam Patel 7120 Williamson Road Roanoke, VA 24019 (540) 366-7681 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Diane Childers -Fwd: BOS Ads -Reply _ Page 1 From: Legals Staff <legals@roanoke.com> To: <DCH ILDERS@co.roanoke.va.us> Date: 7/8/02 10:29AM Subject: Fwd: BOS Ads -Reply here is the last one - to run July 9 & 16 -cost is 129.58... thanks again....martha ~~, Q /~~ LEGAL NOTICES ~\ ~_ ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of William E. Lee to obtain a special use permit to operate surplus sales on 1.47 acres, zoned I-2, Industrial District, located at 3716 Garman Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Diane C. Childers Clerk to the Board (1941564) LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of William E. Lee to obtain a special use permit to operate surplus sales on 1.47 acres, zoned I-2, Industrial District, located at 3716 Garman Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Please publish in the Roanoke Times Tuesday, July 9, 2002 Tuesday, July 16, 2002 Direct the bill for publication to: William E. Lee 1301 Goodwin Avenue Salem, VA 24153 (540) 389-5598 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 5 ~ {°~ LEGAL NOTICE ~ ~' ROANOKE COUNTY ~~ BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, July 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of McNeil Asphalt to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres, zoned AV, Agricultural Village, located at 7210 Franklin Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: July 5, 2002 Please publish in the Roanoke Times Tuesday, July 9, 2002 Tuesday, July 16, 2002 Direct the bill for publication to: McNeil Asphalt 7210 Franklin Road Boones Mill, VA 24065 (540) 774-0015 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 3 Board of Supervisors ~ ~ • • Clerk's Office Memo To: Martha Plank - Legals From: Diane S. Childers Date: 7/5/2002 Re: URGENT -Legal Ads F AN ,~- ~' L z ~ 2 r~ Martha, I could REALLY use your help here. Brenda and I received a-mail notification on Friday at 5:10 of five legal ads that need to run on Tuesday, July 9 and July 16. know the deadline was noon on Friday. Is there any way at all these can be added to the Tuesday run? Your assistance will be greatly appreciated. Mary H. Allen -Employment History 3/5/84 Clerk Steno II 4/ 1 /84 Secretary II (6/12/84- 8/28/84 Performed duties of Deputy Clerk - No title/salary change) 12/28/85 Secretary III 6/28/86 Administrative Secretary 12/27/86 Acting Deputy Clerk to the Board of Supervisors 2/21/87 Deputy Clerk to the Board of Supervisors 7/1/89 Clerk to the Board of Supervisors Additional Information: Performance Evaluation dated 12/87 -12/88: • Appointed to the VA Municipal Clerks Association Board of Directors Performance Evaluation dated 12/90 -12/91 • Completed 3`d & final year of Clerk Institute training program through VA Commonwealth University. Should be certified by mid 1992. • Clerk & Public Information Officer are co-writing and publishing a Citizens Handbook of Services due to be published in early 1992. i d, . u r 2000-2001 Chaired March Through Time Y2000 Committee Served on Special Events Committee that planned the Blue Ridge Visitor Center Grand Opening Co-Chair, Student Government Day activities, 2000 Secretary to Roanoke Valley Cable TV Committee 4th Floor Conference Room Renovation Committee Board Meeting Room Technology Upgrade Committee Planned Economic Development Retreat Jan 2001 Planned 2"d Leadership Summit meting of seven local government 1999-2000 Edit and publish employee newsletter County Signal 6 times in 1999 with 1,000 distribution Circle Newsletter published twice Investiture of newly elected officials County Clean-Up Days Y2000 Celebration Committee Communications Team Blue Ridge Alliance for Organ and Tissue Donation Committee, served as Vice Chair, attended and spoke at inaugural press conference with Congressman Goodlatte and spoke on behalf of Alliance at a General Assembly subcommittee public hearing in December 1996on need for new laws for organ and tissue donation 1997-98 Completed requirements for Advanced Certification from International Institute of Municipal Clerks in 1968 Published County Signal 8 times 1995-96 Published 9 issues of employee newsletter Worked with Heironimus in developing the Roanoke County Afghan Teams worked with Webmasters Team (Homepage) Public Relations Team Volunteer Committee Employee Suggestion Plan 2"d Floor Redesign Team RCAC Beautiful Committee, planned and implemented Clean-Up Days held on Jan 30, and 31, 1997. Active involvement in VMCA, serving as Region Director many times, Chaired 1995 Clerk of the Year Committee; assisted in establishing quarterly luncheon meeting for Region IV; 1996-97 active in establishment and coordination of CIRCLE suggestion program Coo-Chair of First Annual Cleanup Days in RCAC Team to re-=engineer the Building Permits and Business License Assisted with Student Government Day, Chief Lavinder's welcome reception, Volunteer reception and Investiture Ceremony Continued to serve on Blue Ridge Alliance for Organ and Tissue Donation, elected vice chair. Improved opportunities for citizens to communicate with Board or Clerk's Office through voice mail, internet email, RVTV, and spoke at quarterly meeting of civic leagues on volunteering at committees. 1993-94 Planned and coordinated dedication of Spring Hollow reservoir Dam in memory of Cliff Craig. Member of beautification Committee for RCAC MIS System Council Development Committee Responsible for several improvements to RCAC including 4th floor conf room, furniture on first floor, final plans for Board meeting room and conference room. 1992-03 published 10 issues in 1993 VMCA, Chairman of Scholarship Committee planned and served as co-host of the 1992 YMCA Association Annual Conference Minute indexes and resolution indexes are computerized and Served on Facilities/Meeting Room Committee Involved in move to New RCAC, 1993 Investiture agendas, minutes and other Board public records are now on the internet 1992 Secretary of Roanoke Valley Resource Authority Jan through April 1992 Smoking Policy Committee Community Services Team Internal Support and Operations Team Customer Service Resource Committee Special Events Committee County Government Day Activities Pilot Team Training Program Christmas Tree Lighting Ceremony County booth in Affair in the Square Planning and coordination of Polo Mach published 20 issues of County signal in 1992 developed journalism seminar for reports and editorial board designation of Certified Municipal Clerk in Aug 1992 W 1- J 00 H Z 0 U v z o_ F. 0 a O O 1 ~ ,o~~i i ~ 01 ~ N y a y ' m et ~ ~ ~ ~ ~ O C O ~., ~ v ~ ~ ~ w W ~ 0 'n m~~ m ~ Oa' ~ ~ o i ~, ~ o-0 m .~ ~ ~ ~ ~ ~ ~ a i°, ~~a~~ o ~ ~ y o. ~ ' 7 n, R c V h ~ ~ ~ ~~~ ~ 7 . 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MIS and I are working with vendor to resolve some problems and an upgrade of the system is due soon. After upgrade is complete, plan to provide to those departments who need information from minutes, to the Clerk's Off ce and to the Headquarters Library. 21_Publish 10 issues of the emplo3~eP newsletter Only 9 issues were published in 1996. Goals/Objectives not identified at beginning of evaluation period and met: X11 Work with Heironimus in developing a Roanoke County Afghan; Began in late 1995 to work with Heironimus. Chose sites to be depicted, photographed them, approved the preliminary and final layout of the afghan. Afghan was available for Christmas 1996. (21 Work with other departments in establishing Roanoke ('ounty Homepage: Attended all meetings establishing "Webmasters" team. Added schedule of Board meetings, and other information to original home page. Have begun work on a Board of Supervisors Home Page that will include info on Board members, meeting schedule, agendas and other information. Deputy Clerk has requested to participate in this activity and will take my place in January. X31 Improve ability of citizens to communicate with Board members and staff: Added voice mail box telephone for citizens to leave messages for the Board members, added voice mail on regular phone for after hours, added meeting schedule to County Homepage, placed ongoing information regarding meetings and Board members on RVTV. (41 Appointed ley the Board of Supervisors to the Blue Ride Alliance for Or n n Tissue Donation: Elected Vice Chair by the Alliance; attended and spoke at inaugural press conference with Congressman Goodlatte. Spoke on behalf of the Alliance at a General Assembly subcommittee public hearing in December on need for new laws for organ and tissue donation. (51 Involved in teams and task forces established during 1996 to accomplish s eu cific t oal • Webmasters Team (Homepage); Public Relations Team (improve public relations); Volunteer Committee (increase volunteerism and recognition of volunteers); Employee Suggestion Plan (develop and implement an employee suggestion program); Znd Floor Redesign Team (Redesign permits area of 2nd floor including office layout, permit process and customer service improvement); RCAC Beautification Committee (planned and implemented Clean Up days held on January 30 and 31, 1997) Did you overrun budget last fiscal year: 4. How much of your time do you spend in the following areas? Doing 40 Supervising 30 Managing_ 20 Leading 1 ~ 5. Training during 12 months period covered by evaluation: Yourself: Completed final year ofAdvanced Certification Program sponsored by the Virginia Municipal Clerks Association and Old Dominion University. Following completion of third year, I will receive Advanced Academy Certification in additional to regular Certification which I received in 19 nt in Virnania Mun ~ ipal Clerks Asastociation Action classes. Continued active mvolvem g serving on Board of Directors; attended fall meeting; attended YMCA annual conference in spring; served as 1995 Chairman of the Clerk of the Year Committee. Assisted in establishing quarterly luncheon meetings for regional area. President of Roanoke County Women's Network. taff: Completed third year of Municipal Clerk Certification Program. Attended YMCA annual Conference , took Windows Class and Business Writing and English classes sponsored by Roanoke County. 6. Minority Hiring N/A There were no oven positions in my office. 7. Attendance and Punctuality Took 2 sick leave days during 1996. GOALS/OBJECTIVES NOT IDENTIFIED AT BEGINNING OF EVALUATION PERIOD AND MET: a Yery active in establishment and coordination of CIRCLE Suggestion Program: Served on the committee that developed the CIRCLE Suggestion Program. Participated as a trainer in training department heads/supervisors on the program. Chaired the CIRCLE Publicity Committee and wrote and edited a quarterly CIRCLE newsletter. b. Chaired with Drew Glen the First Annual Cleanup Days in RCAC. This was a very successful program that resulted in tons of old paper, files, etc. being discarded and offices cteaned ouz Over 90% of the offices in RCAC participated in the project. Second annual Cleanup Days are scheduled for March 26, 27. c. Served on team to re-engineer the Building Permits and Business Licenses This team met weekly for 8 months and completely redesigned the process to obtain a building permit and business licenses Chaired the sub-team to look and signage in the building. The team made presentation to the 2nd Floor Steering Committee, the E-team and the Board of Supervisors t~ Either responsible for or assisted on the following special events: Student Government Day activities (Nov), Chief Lavinder's welcome reception (July), Volunteer Reception (May), Investiture Ceremony (December) ~ Continued to serve on the Blue Ridge Alliance for Organ and Tissue Donation, elected vice chair. f. Improved opportunities for citizens to communicate with Board or Clerks Office through the following: set up special voice mail phone number, set up Internet E-mail; use of RVTV to "get message out'; spoke at the quarterly meeting of civic leagues on volunteering on committees; 2. GOALS/OBJECTIVES ANTICIPATED FOR THE NEXT 12 MONTHS PERIOD: GOALS/OBJECTIVES ANTICIPATED: a. Complete minutes indexing system by providing to other departments and to the public including the libraries and Circuit Court Clerk's Office. b. Set up mini-training sessions on Board Reports and presentations for new deparhnent/assistant department heads. c. Develop check list for agenda preparation to assure that there are no missing or incomplete items. GOALS/OBJECTIVES IDENTIFIED AT BEGINNING OF EVALUATION PERIOD AND UNMET: a. Complete minutes indexing system by providing access to other departments and to the public. - Contact vendor for upgrade software - When upgrade received, load software in departments needing access to minutes. - set up training session for those departments who will use Codemaster - Contact other localities and professional organizations to find a more "user friendly" faster software system. Codemaster has upgraded the software and another new version has just been received However, the system still has not been provided to other departments for several reasons -upgraded versions just arrived within the past six months; workload at MIS during the past year; and many depatr~m~e a d there hav been to Windows 95. Codemaster has to be reloaded at tha some problems that must be addressed before loading on other computers b. Receive advanced certification from International Institute of Municipal Clerks Certification is three parts: (1) Completion of IIMC courses which I have completed; (2) additional classes which I have completed; (3) points for attending conferences at either the state, regional or national level I have NOT completed this aspect of the certification and must attend several more conferences c. Set up mini-training sessions on Board Reports and presentations for new departmentlassistant department heads. Had intended to set up mini training session after Police Chief Ray Lavinder was appointed, but have not to date conducted another session. DIMENSION 1: Program Execution Rating: 5 4 3 2 1 Weight: 3D ~/~~ r' Develop and implement departmental goals, programs, projects and schedules. Plan and coordinate departmental activities. Monitor and review operations. Comments by evaluator concerning Job Specific Examples: (To be completed by evaluator at beginning of evaluation period.) Purchase and implement an indexing software system that can be accessed by staff and the public Work with Heironimus in design of a Roanoke Count quilt Establish and lead a committee to develop and present a training_program to department heads on board reports and presentations to the Board Prepare and distribute agendas. minutes board reports resolutions ordinances of the Board of Supervisors within established timetables Review agenda reports for purpose clarity and completeness Comments: lTo be completed by evaluator at end of evaluation period and should support rating. ) DIMENSION Z: County Representation Rating: 5 4 3 2 1 Public Relations Weight: /.S Attend meetings to represent County participation in job-related activities. Serve as a representative for the County on committees, teams, and/or Boards. Comments by evaluator concerning Job Specific Examples: (To be completed by evaluator at beginning of evaluation period.) Attend all Board of Supervisors meetings and other activities Attend and participate in ISOP and Community Services Teams Continue involvement on Beautification Committee Assist Dr. Rutledge in establishment of Organ and Donor Transplantation Commission Comments: (To be completed by evaluator at end of evaluation period and should support rating.) 4 DIMENSION 7: Communication Skills Rating: 5 4 3 2 ~ Weight: / S Communicate ideas or viewpoints verbally or in writing with other departments, the public and organizations. Comments by evaluator concecnin,g JQb Specific Examples: (To be completed by evaluator at beginning of evaluation per+v~~,~~ taken by the Board of unervisors rye ~ ._._ L ---)Z-ts• and requests fnr cP,,,;~P~ Comments: (To be completed by evaluator at end of evaluation period and sh rating.) ould support Additional responsibilities or projects not covered in other dimensions. DIMENSION 8: Special Activities Rating: 5 4 3 2 1 Weight: .5 Comments by evaluator concerning Job Specific Examples: (To be completed by evaluator at beginning of evaluation period.) r Co-coordinator of ~t,~rtent Governmen D y activities R s nsible for B and Invesrit~,ire Premonv Comments: (To be completed by evaluator at end of evaluation period and should sup oR rating.) p 7 Comments by evaluator concerning Job Specific Examples: (To be completed by evaluator at beginning of evaluation period.) IIENSION 9: pport, encourage and participate in team activities. Serve on ISOP Communi Services Gan of 40 S ecial Events MIS S stems Council subcommittee Special Events ('ommittee. Comments: (To be completed by evaluator at end of evaluation period and should support rating.) DIMENSION 10: Team Management Rating: 5 4 3 ,2 1 Weight: -5 Observance of Work Rating: 5 4 3 2 1 Schedule Weight: Evaluate use of sick leave, annual leave, compensatory time, overtime, impact on the work of others when absent, observance of the work hours as it relates to tardiness, meetings, scheduled appointments, lunch and break schedules and planning for leave. Discuss with each employee the proper use of sick leave during their yearly evaluation. Comments by evaluator concerning Job Specific Examples: lTo be completed by evaluator at beginning of evaluation period.) Comments: (To be completed by evaluator at end of evaluation period and should support rating.l 8 q s-~ y Goals/Objectives not identified at beginning of evaluation period and met: R ER IR ,~1) PLANNED AND COORDINATED DEDICATION OF STRING H~LL~W ES DAM IN MEMORY OF CLIFF CRAIG• ~a) Established committee to Commission artt'st to paint original artwork fib) Hired art director to work with Countv on original art: (c) worked with company chosen to handle limited edition prints• (d) planned and coordinated dedication ceremony includi~ program sneakers catering etc (e) Developed marketing elan to sell p 'paintings 2 INVOLVEMENT IN SEVERAL PROJECTS THROUGHOUT YEAR: (_11 Member of Beautification Committee for RCAC• (2) MIS Systems Council Developme~ Committee ~3) Co coordinator of Student Government Day activities• (4) Worked with sev_~ localities in setting~up ioint meetin sg amo~~Roanoke Valley eovernments• (5) Responsible for develo inept of everal im rovements to RCAC includin 4th floor conference room furniture on first floor final plans for Board meeting room and conference room. 2. Goals and Objectives anticipated for next 12 months period: Identified on new evaluation form 3. Did you overrun budget last fiscal year? Yes No X 1~3-9 `/ 4. How much of your time do you spend in the following areas? Doing 4Q Supervising Managing 20 I_,eading~l 5. Training during 12 months period covered by evaluation: Yourself: Completed second year of Advanced Certification Program sponsored by the Virginia Municipal Clerks Association and Old Dominion University Following completion of third vear, will received Advanced Academy Certification in additional to regular Certification which I received in 1992. Attended Windows Class Continued active involvement in Virginia Municipal Clerks Associating serving on Board of Directors• attended fall meeting; serving as 1494-95 Chairman of the Clerk of the Year Committee Assisted in establishing quarterlX luncheon meetings for regional area. Vice President of Roanoke County Women's Network Staff: Completed second year of Certification Program Attended VMCA annual Conference in Richmond. took Windows Class and six weeks team training„~rogram 6. Minority Hiring N/A -There were no open positions in my office 7. Attendance and Punctuality Used less than 2 sick leave days in 1994 L ~'~-5 3 ;~~Objectives During 12 month period covered by evaluation: Goa1S/Objectives identified at beginning of evaluation period and met: 1 IMPROVE AND REFINEAGENLIA PROCESS' (a) Increased proofreading of board reports (b) Had other staff read m~board reports (c) Set up system whereby staff can either send disk or E mail board reports so they can be modified or changed immediately_ 2. INCREASE PUBLICATION OF COUNTY SIGNAL AND IMPROVE NEWSLETTER: (1) Established reporters for all segments of County Government. (a) Published 10 issues in 1993 including a special edition on the salary survey. (b) Newsletter is now published inhouse on Desktop publishing cutting turnaround time and costs. (c) Held quarterly meetings with reporters and editorial board where we "brainstorm" stories (d) Ever issue has an article about a dept. an individual and what he does and/or a county proiect. ~ 3 CONTINUE PROFESSIONAL ACTIVITIES • (a) Received Certification and have completed one year toward Advanced Certification (b) Attending arir-ual conferences sponsored by the Vi~nia Municipal Clerks Conference. Previous~l ~ served on VMCA Board as a regional director and chairman of Scholarship Committee hosted the 1992 VMCA Association Annual Conference. '' 4 CONTINUEAUTOMATION OF BOARD RECORDS• (a) Minutes and Indexes for Board minutes resolutions etc are now created using agenda and action agenda in com uter. All records are created from that one file. Minute Indexes and Resolution Indexes are computerized and 1990-1993 records have been combined into one record in which all three years may be researched at once using "Search" function of PC Board contracts and agreement are indexed in a similar fashion and may be researched using "Search" function of PC These indexes may be copied to a disk and be available to any staff who desires (b) All minute books have been microfilmed up to 1993. Goals and Objectives Identified at beginning Evaluation period and unmet: 1 ENHANCE CUSTOMER SERVICE ACTIVTTIES• (a) Membership on the Customer Service Resource Committee has been delegated to Deputy Clerk because she .has more "hands on" involvement with the citizens (b) Citizen Handbook was turned over to Community Relations. ~~9 3 not identified at beginning of evaluation period and met: 1. SERVED ON FACILTTIESiMEETING ROOM COMMITTEE• Established a policy for use of all County facilities 2. IIWOLVEMENT IN MOVE TO NEW RCAC• (a) Membership on Public subcommittee and Logistics Subcommittee (b) Along with Community Relations chose color scheme furniture and layout of Board Meeting Room 3. PARTICIPATED IN PLANNING OF SEVERAL EVENTS• (a) Served on Special Events Committee, and assisted in several special events (b) Responsible for 1993 Investiture Ceremony for Board of Supervisors 2. Goa1S/Objectives anticipated for next 12 month period: GoalS/Objectives for Next 12 month Period 1. DEVELOP A RECOGNITION PROGRAM To include the following• (a) citizens on committees, etc. (b) volunteers (c) resolutions and proclamations presented to individuals; (d) emnloyee recognition i e service awards etc• and improve and add events to honor the above. 2. BECOME MORE IIWOLVED IN PROJECTS CONCERNING THE BQARD OF SUPERVISORS by (a) Attending meetin_g__on work sessions and board reports (b) bykeeyinsr informed of special events etc that Board members participate in (c) being included in activities that the Board needs to be aware of and involved in `~ 3. WORK WITHAPPROPRIATE STAFF IN DEVELOPING ELECTRONIC TOWN HAIL so that agendas minutes and other Board public records are included '' 4. WORK MORE CLOSELY WITH DEPARTMENT HEADS IN PREPARATION OF BCaARD REPORTS, especially with individuals who don't usuall make presentations to the Board. 3. Did you overrun budget last fiscal year? Yes No X Yes, Why? 1992 COUNTY ACTIVITIES - Smoking Policy Committee - Gang of 40 -Community Services Team - Internal Support and Operations Team - Customer Service Resource Committee - Special Events Committee - Secretary of Roanoke Valley Resource Authority until April - County of Roanoke Women's Network officer and subcommittee chairman - County Government Day Activities - Member of Pilot Team Training Program - Christmas Tree Lighting Ceremony - County Booth in Affair in the Square - Planning and Coordination of Polo Match - Virginia Municipal Clerks Association Board Member - Virginia Municipal Clerks Association Committee Chairman - Virginia Municipal Clerks Association -Host of 1992 Annual Conference ACCOMPLISHMENT OF 1992 GOALS Mary Allen 1. Zero Errors on Agenda Process -Increased proofreading of board reports. - Had other staff read my board reports -Set up system where staff either sends disk or E-mail board reports so they can be modified or changed immediately. 2. Publication of County Signal - Established reporters for all segments of County Govemment - Published 10 issues in 1992 including special Extra Mile Club Issue - Developed journalism seminar for reporters and editorial board - Purchased computer and desktop publishing to lay out issues in-house. Studying possibility of publishing in-house. Turnout time is now one week instead of two to three weeks. Cut cost of publishing newsletter by one-half. 3. Complete Certification Program and Continue Professionalism of Office - Received Designation as Certification Municipal Clerk in August 1992. - Completed first year of 3-year program for Advanced Certification. - Deputy Clerk completed first year towards Certification - Served on Board of Directors, chairman of Scholarship Committee, and planned and hosted the 1992 Virginia Municipal Clerks Association Annual Conference. 4. Continue Customer Service Activities - Helped Develop the Extra Mile Club Program recognizing Customer Service Efforts. -Delegated membership on Customer Service Resource Committee to Deputy Clerk because she serves more on the `front line'. of customer service. Through her efforts, citizens and school personal are now members of the committee. - Citizens Handbook was turned over to the Customer Service Resource Committee. - Update and publish each year a brochure about county government. - Active in County Government Day Activities. _ .%_ . ~.__ ;,.,, ___. , ,...n_ .,~,,. ~'6 rove management skills and professionalization of Clerk's Office .tended seminars on personal motivation, professional image, dealing with boards and commissions, power and decision making, the art of listening, taking the man out of manager, taking charge of your career, developments in Freedom of Information laws, public speaking and speech writing, and dealing with the media. - Attended Virginia Association of Counties annual conference. - Encouraged Deputy Clerk to become certified as a Professional Secretary. 5. Timely completion of minutes - All minutes are completed within 15 to 30 days. Completed over 1000 pages of minutes during 1990. Was originally 7 months behind and now all minutes and indexing are up to-date. 6. Begin organizing customer relations program for County employees - Participated in irrterviewing and hiring training coordinator. - Attended customer service training seminar in Lynchburg. -Met on ongoing basis with training coordinator and assisted her in developing customer service program and Resource Committee. - Serve on Customer Service Resource Committee - Customer Service Training sessions for all employees was conducted in summer 1990 and will be an ongoing project in future. MARY H. ALLEN 1990 ACCOMPLISHMENTS In addition to accomplishing goals established in last evaluation, I have completed the following: Staff Development - Delegated more responsibility to Deputy Clerk - Deputy Clerk attends and is responsible for every fourth Board of Supervisors meeting. Other Accomplishments - Suggested County Administrator Bulletin - Plan and organized Volunteer Reception for 500 volunteers - Edited and Published County Newsletter, sponsoring 2 contests - Completely responsible for Board of Supervisors budget for first time. Assisting in Consolidation Community meetings. _ Worked on analyzing SDN Report and set up press conference. - Rewrote and designed a drainage brochure for Engineering Dept. ~, ~~,~~, Mary H. Allen -Employment History 3/5/84 Clerk Steno II 4/1/84 Secretary II (6/12/84- 8/28/84 Performed duties of Deputy Clerk - No title/salary change) 12/28/85 Secretary III 6/28/86 Administrative Secretary 12/27/86 Acting Deputy Clerk to the Board of Supervisors 2/21/87 Deputy Clerk to the Board of Supervisors 7/1/89 Clerk to the Board of Supervisors Additional Information: Performance Evaluation dated 12/87 -12/88: • Appointed to the VA Municipal Clerks Association Board of Directors Performance Evaluation dated 12/90 -12/91 • Completed 3`d & final year of Clerk Institute training program through VA Commonwealth University. Should be certified by mid 1992. • Clerk & Public Information Officer are co-writing and publishing a Citizens Handbook of Services due to be published in early 1992. r~s ~~ 2000-2001 Chaired March Through Time Y2000 Committee Served on Special Events Committee that planned the Blue Ridge Visitor Center Grand Opening Co-Chair, Student Government Day activities, 2000 Secretary to Roanoke Valley Cable TV Committee 4`h Floor Conference Room Renovation Committee Board Meeting Room Technology Upgrade Committee Planned Economic Development Retreat Jan 2001 Planned 2"d Leadership Summit meting of seven local government 1999-2000 Edit and publish employee newsletter County Signal 6 times in 1999 with 1,000 distribution Circle Newsletter published twice Investiture of newly elected officials County Clean-Up Days Y2000 Celebration Committee Communications Team Blue Ridge Alliance for Organ and Tissue Donation Committee, served as Vice Chair, attended and spoke at inaugural press conference with Congressman Goodlatte and spoke on behalf of Alliance at a General Assembly subcommittee public hearing in December 1996on need for new laws for organ and tissue donation 1997-98 Completed requirements for Advanced Certification from International Institute of Municipal Clerks in 1968 Published County Signal 8 times 1995-96 Published 9 issues of employee newsletter Worked with Heironimus in developing the Roanoke County Afghan Teams worked with Webmasters Team (Homepage) Public Relations Team Volunteer Committee Employee Suggestion Plan 2"d Floor Redesign Team RCAC Beautiful Committee, planned and implemented Clean-Up Days held on Jan 30, and 31, 1997. Active involvement in YMCA, serving as Region Director many times, Chaired 1995 Clerk of the Year Committee; assisted in establishing quarterly luncheon meeting for Region IV; 1996-97 active in establishment and coordination of CIRCLE suggestion program Coo-Chair of First Annual Cleanup Days in RCAC Team to re-=engineer the Building Permits and Business License Assisted with Student Government Day, Chief Lavinder's welcome reception, Volunteer reception and Investiture Ceremony Continued to serve on Blue Ridge Alliance for Organ and Tissue Donation, elected vice chair. Improved opportunities for citizens to communicate with Board or Clerk's Office through voice mail, internet email, RVTV, and spoke at quarterly meeting of civic leagues on volunteering at committees. 1993-94 Planned and coordinated dedication of Spring Hollow reservoir Dam in memory of Cliff Craig. Member of beautification Committee for RCAC MIS System Council Development Committee Responsible for several improvements to RCAC including 4th floor conf room, furniture on first floor, final plans for Board meeting room and conference room. 1992-03 published 10 issues in 1993 YMCA, Chairman of Scholarship Committee planned and served as co-host of the 1992 YMCA Association Annual Conference Minute indexes and resolution indexes are computerized and Served on Facilities/Meeting Room Committee Involved in move to New RCAC, 1993 Investiture agendas, minutes and other Board public records are now on the internet 1992 Secretary of Roanoke Valley Resource Authority Jan through April 1992 Smoking Policy Committee Community Services Team Internal Support and Operations Team Customer Service Resource Committee Special Events Committee County Government Day Activities Pilot Team Training Program Christmas Tree Lighting Ceremony County booth in Affair in the Square Planning and coordination of Polo Mach published 20 issues of County signal in 1992 developed journalism seminar for reports and editorial board designation of Certified Municipal Clerk in Aug 1992 ry INTEROFFICE MEMO From the Office of the County Administrator 772-2004 TO: Board of Supervisors / ~~ ~` ~ ff ~ (cam'-' g E~ FROM: Elmer Hod a L./'~""~ DATE: July 16, 2002 SUBJECT: WATER AUTHORITY NEGOTIATIONS On Friday, July 12, staff from Roanoke County and Roanoke City governments met at the Roanoke County Administration Center to lay the groundwork for a process of negotiations that will determine the feasibility, scope, and direction of a regional water authority. Participating county staff included Chief Financial Officer Diane Hyatt, Utility Director Gary Robertson, County Attorney Paul Mahoney, Assistant County Attorney Joe Obenshain, and me. The city was represented by City Manager Darlene Burcham, Director of Finance Jesse Hall, Utility Director Mike McEvoy, City Attorney Bill Hackworth, and Director of Communications Chris Slone. Friday's discussion was designed to explore the options with the city and to begin to discuss the concerns we have together. As you know, water is a sensitive issue, both to citizens and to staff. There are a variety of operational, legal, and political questions to consider, and we intend to work through the issues and options with the guidelines you have given us. We will explore the experiences of other regional authorities in Virginia, and determine if a new authority should be limited to water, or include sewer and storm water. A variety of legal structures will be examined, including existing opportunities. We hope to prepare a memorandum of understanding within the next two months to guide us in our work. The primary goal of the process is to strengthen the existing water system. A water authority offers the chance for two localities to cooperate and mutually contribute to the strength of a resource which is not truly contained, distributed, or managed within any one municipal boundary. Although there are many conceptual details to be worked out, the staff remains dedicated to protecting the investment of the county citizens- not just for today, while our water is plentiful, but in the unforeseen future. To this end, it is to our advantage to work with the city- not only to determine a course of action that will protect county residents from natural or terrorist threats, but also to pursue a reduction in water rates for county residents under a new regional system. We are exploring all the options and taking everything one step at a time. Friday's meeting gave us an opportunity to build the personal connections that are so important in any negotiating process. To that end, I am optimistic. Gary Robertson and Mike McEvoy have already forged a positive working relationship on this project, and we intend to build off this energy and a growing spirit of regional cooperation. The group has established a schedule for regular meetings of county and city staff, allowing time to provide for the careful research Darlene and I are asking of the I r •. , finance, utility, and attorney's offices as we move ahead. I have the utmost confidence that they are up to the task. Both parties seem genuinely dedicated to working through the process, and I believe that a mutually beneficial agreement may be possible with time. I will keep continue to keep you updated on our progress. If you have any questions or concerns, please let me know. I ;,, INTEROFFICE MEMO From the Office of the County Administrator 772-2004 TO: Board of Supervisors FROM: Elmer Hodge ~~~~ DATE: July 19, 2002 SUBJECT: STAFF RESPONSE TO WATER QUESTIONS FROM CITIZENS You may have noted a letter to the editor that ran on Wednesday in The Roanoke Times, entitled "Double jeopardy and the water crisis." It is attached for your review. Although the author of the letter seems genuinely concerned with the regional water situation, her comments indicate that there is some lack of general knowledge about the nature of our water agreement with the city- namely, why county citizens on Carvins Cove water can use the supply freely, and those from the city must conserve water in line with the city's requirements. In an attempt to ease some of the author's concerns, staff wrote a letter to her; the contents of the original draft are attached. As it happened, we found later in the day that Gary Robertson had called her Wednesday morning to let her know that she had been using water from Spring Hollow ever since we began selling water to the city last month. As a result, we did not send her the letter, but did consider ways in which we might get our message out to water customers and the general public. This is not the first letter of this type to appear in the newspaper. In order to help better educate the public on the county water supply, Gary and I have prepared a general letter to water customers and a column to be published in The Roanoke Times under Gary's name. Both documents are attached. The purpose of each is to reassure our citizens and explain to them why county residents- and county residents on Carvins Cove water in particular- are not required to conserve the water supply. I thought you would like to be aware that we are closely monitoring public opinion, and are proactively addressing water supply and distribution concerns with individual citizens as they arise. Attachments Double jeopardy and the water crisis t ~GfC: l~+t$r Ca~rr%~ir; an~e~lr ~.:'~:. ~~~,~~~~ TER NEYW~ UF~A4E& We~Yda~s by 4 gan. Wednesday, July 17, 2002 Double jeopardy and the water crisis Page 1 of 1 t.t~~~ ~~t~r~t~;~ PAIGE CONNER'S frustration is obvious in her July 7 letter ~" to the editor, "Roanoke didn't have a Plan B for water needs." I '' ~"~~ ~~~~ I, too, would like to hurl more than a few barbs at the city `-"`-' ~-" ~" °° °°-"~ ~ ~ ~'~`-'° °`~' fathers for their shortsightedness and political immaturity when it comes to refusing to join Roanoke County as goals and plans were being made to assure that the water supply would never seriously suffer. Thus, Spring Hollow Reservoir. The county deserves a good kick in the pants, as well. I'm one of those county residents who draws water from Caivins Cove with "no restrictions at all," unless Conner thinks that most of us could, or would, flagrantly use precious water to soak yards and plants. Regardless of our water source, county residents have been paying three times the city residents' water rate ever since the vote for Spring Hollow was a "go." Yet, tluough no fault of ours, the county hasn't hooked us up to that source, and we've paid dearly while being caught both ways. It isn't even remotely fair, and I wonder if it's even legal ?Why should we pay for something we're not getting, and then be castigated by city dwellers who "assume" that we're using their precious water without any regard for its dangerously short supply? Anybody interested in taking on aclass-action case? I feel. that some of us have gotten shafted -big time! BETTY G. PRICE, ROANOKE Seed this ~tc~ ~ to a friend.. Click here for.today's headlines, Click here for_the past seven.day's._headlnes. Let any elected or appointed official know what you think and how you feel by CLICKLNG HERE.. httn•//ww~u.rnannke.c~m/r~atimes/news/storv133583.html 7/17/2002 DKAFr ~~~~ Dear Ms. Price, I read with great interest your recent letter to the editor published in The Roanoke Times, and I hope to be able to address some of your concerns about the county water system. As you are aware, Roanoke County operates on a system of uniform water rates. No matter what the source of water a resident draws from, he or she pays down the investment in Spring Hollow Reservoir. Here's why: Under a water agreement with the city reached in 1999, Roanoke County and Roanoke City trade water in parts of each locality not reached by either Spring Hollow or Carvins Cove, respectively. This avoids a cost to the county of $12 million dollars- the price of a loop water line around the entire county that would provide all county residents with Spring Hollow water, but would also raise water rates significantly throughout the county. Thus, your water is pumped out of Carvins Cove, and somewhere out there, a city resident is running water out of Spring Hollow. Both trades are equal, and avoid a significant construction project in the county that would only serve to increase the cost of water for everyone. Roughly, for every gallon you draw from Carvins Cove, a city resident receives a gallon from Spring Hollow. Far from draining the supply, your use of water serves to balance the daily flow of traded water between city and county. City residents continue to pay city water rates, even if they receive water from Spring Hollow. They also incur all mandatory water restrictions. Likewise, even though you are accessing water through Carvins Cove, you have paid into a county system which is able to provide unlimited fresh water, thanks to an investment in Spring Hollow and a trading agreement with the City of Roanoke. As our water infrastructure grows more regional in nature, I hope you will begin to see the benefit of creating a water system that is not dependent entirely upon one source. Not only does it save taxpayer dollars in utilizing existing water lines, it allows county residents who would otherwise be on well systems to become part of the main water system. I assure you that all valley water is of the highest quality, and we are working hard to assure that you and your neighbors will have a reliable, fresh supply for years to come. Thank you for your interest in the county water system; I hope I have been able to address some of your concei7is. Sincerely, Elmer C. Hodge County Administrator Gary Robertson Utility Director, Roanoke County With the ongoing drought occupying the headlines and the thoughts of many valley residents, I have read with great interest recent letters to the editor published in The Roanoke Times concerning the city and county water supply. I would like to address some of the concerns citizens have about the county water system. The primary source of water for county residents is Spring Hollow Reservoir, capable of producing in excess of 20 million gallons of fresh water a day. Some residents remain on county well systems, and others receive water from Carvins Cove, as part of a water trading program with the City of Roanoke. Roanoke County operates on a system of uniform water rates. No matter what the source of water a resident draws from, he or she pays down the investment in Spring Hollow Reservoir. Here's why: Under a water agreement with the city reached in 1999, Roanoke County and Roanoke City exchange water in parts of each locality not reached by either Spring Hollow or Carvins Cove, respectively. This agreement also allows either locality to purchase from the other locality, up to four million gallons of water per day during time of need. This avoids a cost to the county of $12 million dollars- the price of a loop water line around the entire county. This line could provide all county water customers with Spring Hollow water, but would also significantly raise water rates. Thus, some county residents receive water pumped out of Carvins Cove, and somewhere out there, a city resident is receiving water from Spring Hollow. Both trades are equal, and avoid a significant construction project in the county that would only serve to increase the cost of water for everyone. Roughly, for every gallon of water drawn from Carvins Cove and distributed to a county resident, a city resident receives a gallon from Spring Hollow. Far from draining the supply, this use of traded water better integrates the valley's water resources and provides cost- effective infrastructure solutions for both localities. Roanoke County's water resources remain strong. We continue to be able to provide an adequate supply of fresh water to our residents, thanks to an investment in Spring Hollow and a trading agreement with the City of Roanoke. At the same time, we ask that our customers use this resource wisely. Be assured that Roanoke County is working closely with the city to alleviate the stresses of a dwindling water supply, not only for the short term, but into the foreseeable future. Water is a resource not truly contained, distributed, or managed entirely within one municipal boundary. As our water infrastructure becomes more regional in nature, I am confident that valley residents will begin to see the benefit of creating a water system that is not dependent entirely upon one source- a water system capable of providing added security against drought conditions, more efficient distribution, and fair water rates for everyone in the Roanoke Valley. I assure every resident that all valley water is of the highest quality; we are working hard to assure that the citizens of Roanoke County and their neighbors will have a reliable, fresh supply for years to come. Dear customer, With the ongoing drought occupying the headlines and the thoughts of many valley residents, I would like to address some of the concerns citizens have about the county water system. The primary source of water for county residents is Spring Hollow Reservoir, capable of producing in excess of 20 million gallons of fresh water a day. Some residents remain on county well systems, and others receive water from Carvins Cove, as part of a water trading program with the City of Roanoke. Roanoke County operates on a system of uniform water rates. No matter what the source of water a resident draws from, he or she pays down the investment in Spring Hollow Reservoir. Here's why: Under a water agreement with the city reached in 1999, Roanoke County and Roanoke City exchange water in parts of each locality not reached by either Spring Hollow or Carvins Cove, respectively. This agreement also allows either locality to purchase from the other locality, up to four million gallons of water per day during time of need. This avoids a cost to the county of $12 million dollars- the price of a (oop water line around the entire county. This line could provide all county water customers with Spring Hollow water, but would also significantly raise water rates. Thus, some county residents receive water pumped out of Carvins Cove, and somewhere out there, a city resident is receiving water from Spring Hollow. Both trades are equal, and avoid a significant construction project in the county that would only serve to increase the cost of water for everyone. Roughly, for every gallon of water drawn from Carvins Cove and distributed to a county resident, a city resident receives a gallon from Spring Hollow. Far from draining the supply, this use of traded water better integrates the valley's water resources and provides cost- effective infrastructure solutions for both localities. Roanoke County's water resources remain strong. We continue to be able to provide an adequate supply of fresh water to our residents, thanks to an investment in Spring Hollow and a trading agreement with the City of Roanoke. At the same time, we ask that our customers use this resource wisely. Be assured that Roanoke County is working closely with the city to alleviate the stresses of a dwindling water supply, not only for the short term, but into the foreseeable future. Water is a resource not truly contained, distributed, or managed entirely within one municipal boundary. As our water infrastructure becomes more regional in nature, I am confident that valley residents will begin to see the benefit of creating a water system that is not dependent entirely upon one source- a water system capable of providing added security against drought conditions, more efficient distribution, and fair water rates for everyone in the Roanoke Valley. I assure every resident that all valley water is of the highest quality; we are working hard to assure that the citizens of Roanoke County and their neighbors will have a reliable, fresh supply for years to come. Sincerely, Gary Robertson Utility Director, Roanoke County n ~ i,<~ _ MEMORANDUM TO: Board of Supervisors FROM: John Chambliss ~,~ SUBJECT: Library Meeting Room Fees DATE: July 23, 2002 Supervisor Church asked for additional information concerning the room rental fees recently implemented for the Library system meeting rooms. We have previously communicated the fee schedule, examples of expenditures incurred (replacement of chairs, tables, blinds, carpet and area rugs, etc.) whose life span was diminished. These items were replaced from the operating monies of the Library, which could otherwise have been used to purchase books, tapes, -computer-softw-arm;-or-etl~r-ap€rating-items- -- --- ------- The fees for damaged, lost, unreturned books and materials from the Library was established by ordinance by the Board of Supervisors July 9, 1991. There had not been a fee in place before concerning the renting of their meeting room facilities. State Code vests "The management and control of a free public library system shall be vested in a board of not less than five members or trustees...appointed by the governing body." The Library Board of Trustees reviewed the use of meeting rooms at the suggestion of administration as a means of recovering some of their operating expenses and established the rules and fees which were recently communicated to you. Based on the usage of these facilities last year, it would have generated $13,465 in rental fees. This does not consider the computer labs which were recently installed and are scheduled for $75 per hour. In 1992, the Board of Supervisors considered a report to establish fees for various facilities, but left the basis in place except to increase custodial fees associated with the community room of the administration center. Guidelines and fees for the use of the various park facilities, fire/rescue facilities and schools are varied based on the use and type of facility. The fees are used to offset some of the operating costs, but are not revenue (net) generators. cc Elmer Hodge Diana Rosapepe Diane Hyatt July 23, 2002 County staff requests the Board to adopt a motion to enter into closed session within the provisions of the Virginia Freedom of Information Act as follows: (A) Discussion concerning a prospective business or industry where no previous announcement has been made in accordance with Section 2.2-3711.A.5. of the Code of Virginia, (1950, as amended). CERTIFICATION OF CLOSED MEETING BY MEMBER WHO LEFT PRIOR TO ADOPTION OF CERTIFICATION RESOLUTION ON TUESDAY, JULY 23, 2002 This is to certify that while I was not present to vote on the Certification Resolution following the Closed Meeting on July 23, 2002, to the best of my knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the Closed Meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. z - ~ ~, ,, I ~ ~" H. Odell "Fuzzy" IVlinn'ix