Loading...
HomeMy WebLinkAbout8/13/2002 - Regular~VO~~I~V~ ~OC~J~I~IE~I'- Sy~7EC`I'~I'O 1~E~ISIO.~V ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA AUGUST 13, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772- 2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) Roll Call ROLL CALL AT 3:00 P.M. WITH JPM AND HCN ABSENT 2. Invocation: Reverend Creed Davis Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS DAN O'DONNELL ADDED A BRIEFING, ITEM D-1, CONCERNING THE WASTEWATER TREATMENT PLANT UPGRADE AND RECENT SEWER RATE INCREASE VICKIE HUFFMAN ADDED A CLOSED MEETING PURSUANT TO SECTION 2.2-3711 (A) 5 DISCUSSION CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS BRIEFING PRESENTED BY DAN O'DONNELL, ASSISTANT COUNTY ADMINISTRATOR; DIANE HYATT, CHIEF FINANCIAL OFFICER: AND BOB BENNINGER, ASSISTANT DIRECTOR OF UTILITIES E. NEW BUSINESS Resolution of Endorsement of the Fifth Planning District Regional Alliance's Regional Economic Strategy. (Doug Chittum, Director of Economic Development; Dr. Victor lannello, Vice-Chair, Fifth Planning District Regional Alliance; Beth Doughty, President, The Roanoke Regional Chamber of Commerce) R-081302-1 HOM MOTION TO ADOPT RESOLUTION URC WITH JPM AND HCN ABSENT 2. Request to amend the adopted Secondary System Six-Year Construction Plan for Fiscal Years 2002 through 2008 and the allocation of funds for Fiscal Year 2002-03. (Arnold Covey, Director of Community Development) R-081302-2 HOM MOTION TO ADOPT RESOLUTION URC WITH JPM AND HCN ABSENT F. FIRST READING OF ORDINANCES 1. First reading of an ordinance to enact Chapter 25 -Technology Zone of the Roanoke County Code, to provide for specific incentives and business, professional and occupational license tax exemptions within designated technology zones. (Doug Chittum, Director of Economic Development) RCF MOTION TO APPROVE 1ST READING 2 READING AND PUBLIC HEARING -AUGUST 27. 2002 URC WITH JPM AND HCN ABSENT 2. First reading of an ordinance amending Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke County Code to provide for the donation of unclaimed personal property to charitable or non-profit organizations, and providing for an emergency. (Joe Obenshain, Senior Assistant County Attorney) HOM MOTION TO APPROVE 1ST READING AS AMENDED (DELETE SECTION PERTAINING TO EMERGENCY ADOPTION OF ORDINANCE AND MODIFY TO REFLECT 2 READING) 2 READING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT 2 3. First reading of an ordinance authorizing the vacation of a portion of an existing 20 ft. sanitary sewer easement across Lots 15, 16, and 22, and across Timber Wolf Circle (Deed Book 1234, Page 851), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) HOM MOTION TO APPROVE 1ST READING 2 READING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT 4. First reading of an ordinance authorizing the vacation of aright-of-way shown as a "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 2, Catawba Magisterial District. (Arnold Covey, Director of Community Development) JBC MOTION E CONDITIONS ATTAC 2"" READING AND PUBLIC HEARING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT 5. First reading of an ordinance amending and reenacting Section 22-82, "Rates and Fees", of Chapter 22 Water, Article II "Water Systems", Division 2 "County Water System" of the Roanoke County Code to provide for a change in off-site facilities fees for motels, hotels, hospitals and other residential institutions from a per unit charge basis to a charge based upon meter size. (Gary Robertson, Utility Director) JBC MOTION TO APPROVE FIRST READING 2 READING AND PUBLIC HEARING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT 6. First reading of an ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford, Windsor Hills Magisterial District. (Mark Courtright, Assistant Director of Parks) RCF MOTION TO APPROVE FIRST READING 2 READING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT 7. First reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank and Trust Building at 220 East Main Street. (Anne Marie Green, Director of General Services) RCF MOTION TO APPROVE FIRST READING 2 READING AND PUBLIC HEARING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT 3 8. First reading of an ordinance authorizing conveyance of easements on property owned by the Board of Supervisors to Verizon Virginia, Inc. for telephone/communication service to the Center for Research and Technology, Catawba Magisterial District. (George Simpson, Assistant Director of Community Development) JBC MOTION TO APPROVE FIRST READING 2 READING -AUGUST 27, 2002 URC WITH JPM AND HCN ABSENT G. SECOND READING OF ORDINANCES NONE H. APPOINTMENTS NONE 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission 4. Virginia Western Community College Board 5. Roanoke County Cable Television Committee 6. Roanoke Valley Regional Cable Television Committee 7. Social Services Advisory Board (Appointed by District) CONSENT AGENDA ALL MATTERS LISTED UNDERTHE CONSENTAGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-081302-3 HOM MOTION TO ADOPT RESOLUTION URC WITH JPM AND HCN ABSENT 4 1. Approval of minutes for the March 26, April 9 and July 23, 2002 Board of Supervisors meetings and the July 26, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. A-081302-3.a 3. Request to appropriate $28,250 in Federal funding for the Child Care and Development Fund Program in the Department of Social Services A-081302-3. b 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services A-081302-3.c 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education A-081302-3.d 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices A-081302-3.e 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. A-081302-3.f 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. R-081302-3.g 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. R-081302-3.h 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 5 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. A-081302-3.i J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NONE M. REPORTS HOM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC WITH JPM AND HCN ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He thanked the staff and constituents for their kindness during his mother's recent passing. (2) He stated that the weather is becoming very dry, the Governor is interceding, and the forecast looks bleak. He stated that although the County has an adequate water supply, citizens should make an effort to conserve water where possible. 6 O. WORK SESSIONS (4th Floor Conference Room) P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 (A) 5 discussion concerning a prospective business or industry where no previous announcement has been made. JBC MOTION TO GO INTO CLOSED MEETING AT 3:50 P.M. CLOSED MEETING HELD FROM 3:55 P.M. UNTIL 4:07 P.M. Q. CERTIFICATION RESOLUTION R-081302-4 JBC MOTION TO RETURN TO OPEN SESSION AT 4:07 AND ADOPT CERTIFICATION RESOLUTION URC WITH JPM AND HCN ABSENT R. ADJOURNMENT JBC ADJOURNED MEETING AT 4:08 P.M. 7 0~ ROANp,~,~ ~ ~~' ~. ~ ~ ~' y a C~.~~xx~~ ~~ ~~x~~ ~ rasa ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 13, 2002 .~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772- 2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Creed Davis Windsor Hills United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Resolution of Endorsement of the Fifth Planning District Regional Alliance's Regional Economic Strategy. (Doug Chittum, Director of Economic Development; Dr. Victor lannello, Vice-Chair, Fifth Planning District Regional Alliance; Beth Doughty, President, The Roanoke Regional Chamber of Commerce) ® Recycled Paper 2. Request to amend the adopted Secondary System Six-Year Construction Plan for Fiscal Years 2002 through 2008 and the allocation of funds for Fiscal Year 2002-03. (Arnold Covey, Director of Community Development) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance to enact Chapter 25 -Technology Zone of the Roanoke County Code, to provide for specific incentives and business, professional and occupational license tax exemptions within designated technology zones. (Doug Chittum, Director of Economic Development) 2. First reading of an ordinance amending Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke County Code to provide for the donation of unclaimed personal property to charitable or non-profit organizations, and providing for an emergency. (Joe Obenshain, Senior Assistant County Attorney) 3. First reading of an ordinance authorizing the vacation of a portion of an existing 20 ft. sanitary sewer easement across Lots 15, 16, and 22, and across Timber Wolf Circle (Deed Book 1234, Page 851), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 4. First reading of an ordinance authorizing the vacation of aright-of-way shown as a "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 2, Catawba Magisterial District. (Arnold Covey, Director of Community Development) 5. First reading of an ordinance amending and reenacting Section 22-82, "Rates and Fees", of Chapter 22 Water, Article II "Water Systems", Division 2 "County Water System" of the Roanoke County Code to provide for a change in off-site facilities fees for motels, hotels, hospitals and other residential institutions from a per unit charge basis to a charge based upon meter size. (Gary Robertson, Utility Director) 6. First reading of an ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford, Windsor Hills Magisterial District. (Mark Courtright, Assistant Director of Parks) 7. First reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank and Trust Building at 220 East Main Street. (Anne Marie Green, Director of General Services) 8. First reading of an ordinance authorizing conveyance of easements on property owned by the Board of Supervisors to Verizon Virginia, Inc. for 2 telephone/communication service to the Center for Research and Technology, Catawba Magisterial District. (George Simpson, Assistant Director of Community Development) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission 4. Virginia Western Community College Board 5. Roanoke County Cable Television Committee 6. Roanoke Valley Regional Cable Television Committee 7. Social Services Advisory Board (Appointed by District) CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes for the March 26, April 9 and July 23, 2002 Board of Supervisors meetings and the July 26, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. 3. Request to appropriate $28,250 in Federal funding for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education 3 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4th Floor Conference Room) P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION 081302-1 OF ENDORSEMENT OF THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE'S REGIONAL ECONOMIC STRATEGY WHEREAS, in our current global economy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale to maximize the impact on the region; and WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. 1 -, On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Doug Chittum, Director, Economic Development Dr. Victor lannello, Vice-Chair, Fifth Planning District Regional Alliance Beth Doughty, President, Roanoke Regional Chamber of Commerce Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission 2 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Resolution of Endorsement of the Fifth Planning District Regional Alliance's Regional Economic Strategy COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has worked closely with the Regional Alliance in the development of the attached Regional Economic Strategy. I was a member of the steering committee that worked in conjunction with Eva Klein & Associates, Ltd. in devising the strategy, and would ask that you support the request that is before you today. The strategy provides us with the tools to guide economic development for the benefit of the region as a whole, and will involve the collaborative efforts of both the public and private sectors. The goals of the strategy are to: • Establish common guiding principles for organizations and jurisdictions. • Identify critical assets for economic prosperity • Build consensus on key regional priorities • Provide a "song sheet" of agreed upon actions for organizations and governments Doug Chittum, Director of Economic Development, will introduce Victor lannello, Vice Chair of the Fifth Planning District Regional Alliance, and Beth Doughty, President of the Roanoke Regional Chamber of Commerce, who will present the report. STAFF RECOMMENDATION: Respectfully Submitted by: ~. N~i-~ Elmer C. Hodge County Administrator ~_i ------------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora Received () McNamara- Referred () Minnix _ _ To () Nickens cc: File E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION OF ENDORSEMENT OF THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE'S REGIONAL ECONOMIC STRATEGY WHEREAS, in our current global economy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale to maximize the impact on the region; and WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. _' Regional Economic Strategy 5t" Planning District Regional Alliance and its Partner Organizations ~uiy Zoo2 ~~ f Regional Economic Strategy INTRODUCTION In the Knowledge Economy, a successful economic region: O Captures and commercializes innovation V Advances competitiveness of traditional industry O Grows visible clusters in knowledge enterprises V Sustains ahighly-skilled workforce Challenges of the New Knowledge Economy Globally, developed economies are in the early years of transition from the Industrial Economy to the Knowledge Economy. In the US and worldwide, regions are forming collaborative, complex, and competitive strategies to transform their economies from dependence on Old Economy companies to growth of New Economy companies. The Knowledge Economy continues to produce goods, although services become more prominent, but New Economy manufacturing requires greater application of knowledge and innovation to sustain and improve competitiveness. New Economy companies thus are defined as (1) those that create innovation AND (2) those that apply innovation to traditional products, processes, or services. The new infrastructure paradigm-now more important than the physical infrastructure of roads, rail, and ports-consists of people resources and innovation from research. The knowledge work force is defined as those workers whose knowledge forms an important part of a company's intellectual capital. Therefore, a region's assets for wealth creation are its human resource base, its urban centers, and its colleges and universities. Four factors are critical to success and must be cultivated and expanded systematically: • Scale. Increasingly, economic interactions occur within larger geographic areas and market competition among regions occurs on a global level. • Knowledge Assets. The knowledge work force is the paramount asset, along with the higher education centers that provide learning and research. • Urban/Metro Assets. In addition, knowledge assets thrive in or near cities and metro centers, where demographic diversity, business infrastructure, and the ease and frequency of people interactions all support creativity of the human resource and business base. • Collaboration. Multi-organizational strategies and shared leadership are required to achieve scale in the investments required to cultivate and tap benefits from a region's knowledge assets. The Region Today The 5`h Planning District is composed of an area of nine counties, cities, and towns, ranging from the heart of downtown Roanoke to the Alleghany Highlands. (Franklin County, while not in the planning district, is part of the Alliance.) The New River Valley (4~hPlanning District) is composed of four counties and one independent city from the valleys of Giles County to Blacksburg's Main Street. The two planning districts, combined with Franklin County, have 477,000 people and 246,000 workers. The counties and cities of the area around the Roanoke metropolitan area traditionally have planned independently of one another as evidenced by the fact that, within 60 miles of downtown Roanoke, can be found at least three regional planning districts and 13 jurisdictions. This geographic area has two key economic assets important to emerging high growth firms: (1) a sizable urban core and its related metro amenities, and (2) a world-class research university that is one of several institutions of higher learning in the region. It is critical that these assets are seamlessly connected to maximize the impact that each has on regional economic development. 5"' Planning District Regional Alliance, July 2002 ~ -1 Regional Economic Strategy Because the decline in the regional economy has occurred gradually, there never has been a sense of crisis-as other regions have experienced. However, the signs of economic erosion are present and undeniable. Figure 1: Selected Comparative Statistics. A Call to Action 5"' Planning District, Larger Region, Virg~nla, and US For decades, much of the re ion's g 5° Larger Vtrgl^ia US Measure Planning work force counted on jobs in rail, Region Dl.tricc banking, and manufacturing POPULATION GROWTH industries, mainly along the I-81 %Change-Total y ~y% s 6,% ,a.ao% 13.10% corridor. As the local railroad Population: ,990-200, DEMOGRAPHICS _ presence declined, banking Ages 20-24 as % or consolidated, and segments of Total Population: 2000 5.22% 8.84% 6.79% 8.74% manufacturing moved elsewhere, fz'o% fz.9e% 14.85Y. 14.18% ~~; P~ ea %zo the region was left with fewer o oo EMPLOYMENT sources of growth. % Cfienge-rota) As a result, several key regional Employment: ,990- 12.10'/. 13.13% 18.02Y. 17.45°~ ,sss benchmarks reveal recent economic %cnange-Mr9. erosion relative to Virginia and the 999 yment 1990- -15.37% -11.16% -6.92% -2.26% US, as shown in Figure 1, which lists 1 ESTABLISHMENTS selected statistics for the 5th % c"a"ge-T°tal Planning District and the larger Establishments: 1998- -0.19% 0.48% 1.97% 1.85% region. Here the larger region refers zooo , rh %Change- to the combined area of the 4 Establlanments with .o.3a% -o z9% t zlx 1.30% P/annin District, the 5rn P/annin 9 9 . . <zo Employees: District, and Franklin County. 199&2000 %change- • Total population growth is 30% to Establishments with <20 Employees in 3.58% 2.44% 4.78% 3.50% 50% of Virginia and US averages. selected Knowledge • The Sr" Planning District's sectors: lsse-zooo proportion of population in the EDUCATIONAL ATTAINMENT %Adults, Age 25 20-24 age range is well below Years+withoui High 19.66% 21 10% f8 53% 19 60Y. Virginia and US averages. For . . . School Diplomas or the larger region, the 20-24 year GEDS: 2000 Old o ulation is hi her than p p g %Adults, Aga 25 ' both Virginia and US averages, Yeare + w(th 4-year 21.17% 2f:50% 29.505 . 24.40% degree: 2000 evidence of the large numbers of INCOME universitylcollege students, %Change-Per particularly at Virginia Tech. capita Income: lsso- 51.98% 4914Y. 45.07% 45.76% 1999 • For the percentages of those $ Per Capita Income: aged 25-34, both the 5"' Planning tsss z1,551 21,076 29,794 28,546 District and the larger region lag %Change-Average Virginia and US figures. Private wage: tsso- 42.31°/. 40.59% 55.OON. 49.82% 2000 • Total employment has grown $ Average Private more slowly-even during the 28,880 27,908 35,258 35,360 wage: 2000 boom years of the late 1990s- Notee: 1. -Larger Region" = 4°i + 5• Planning Districts + Frarddln County - " than in the Commonwealth and 2. Kn°wt°dga sectors '"dude;: Intormatcon; Proresaaonal; Educational Services; Sdentiflc/Technlcal Senrloee; Management the nation and losses in or Companies and Enterpriaea; Health care and nodal Asslstanca. manufacturing employment are ~~~~ us Bureau of Census, 19so Census, zooo Census, 2001 starkl more severe than for the Y Escmates, arxt County Business Patterns; Regfond Economic Infomialion Commonwealth and US. System 3 Bureau of Economic Analysis • Virginia and the US experienced some growth in the total number of establishments. Growth trends of the 5r" Planning District and the larger region were flat. • Start-up and very small businesses-those providing greatest wealth creation opportunities-are measured here indirectly by looking at the numbers of establishments with 20 or fewer employees. The region has lost small businesses, while the Commonwealth and US experienced some growth. • When this same statistic is examined only for selected business sectors that loosely represent knowledge enterprises, the 5t" Planning District matches the US and lags Virginia. The larger region lags both Virginia and the US. • In educational attainment, for the percentage of adults who are 25 years old or older who have NOT completed high school (or equivalency), the 50' Planning District matches the US average and is about one percent worse than Virginia as a whole. The larger region has high school non-completion rates that are worse than both Virginia and the US. • In educational attainment, measured as the percent of adults who are 25-years old or older with 4-year, baccalaureate degrees, the 5"' Planning District and the larger region lag both Virginia and the US. • The region's change In per capita Income actually exceeded those for Virginia and the US by several percentage points, although the 1999 income average of $21- $22,000 still greatly lags the Virginia/US averages of $29-$30,000. • Change in private sector wages and the current private sector wage tell a similar story. Both the 5t6 Planning District and the larger region lag Virginia and the US in both the percent change during the last decade and in the current private wage level. 5a' Planning District Regional Alliance, July 2002 ~. Regional Economic Strategy Just a Few Examples of Init iatives and Projects: O New Century Technology Council D Regional Water Study O Carilion Biomedical Institute O Roanoke Higher Education Center and Greenfield Education $ Training Center O Roanoke Regional Airport Alliance O Virginia 1s` Regional Industrial Facilities Authority $ Commerce Park O SmartRoad O Greenways trail development O K-12 Career Dinners O Rail initiatives O Cooperative agreement between RVEDP $ NRVA Significant Activity in Progress None of these issues is new to community leaders and it is clearly the case that any new Regional Economic Strategy must be viewed as an effort to jump on a moving train. It is a fact that there is a high level of energy in the region. Many organizations are in process of addressing aspects of these challenges with many dozens of plans, projects, initiatives, and programs completed, underway, or in planning. Yet, despite the high level of activity, there has been a sense that public and private leaders historically have worked in fragmented ways to achieve what should be common and larger- scale goals. ,ti,rtT~t~.r~:~ ~s ~~ ,~. ~_ ..+®v.'~ 3~ry '~ C-~... Planning Goals: O Establish common guiding principles for organizations and jurisdictions in the region V Build consensus on key regional priorities O Provide a "song sheet" of agreed-upon actions for organizations and governments "One of the key challenges facing us in economic development planning is that we have difficulty in defining our region. li is hard to plan for a region if we cannot be sure who should participate in the planning." Development of This Plan Planning Goals To accelerate the progress already achieved requires organizations and citizens to focus and collaborate in achieving unique, but aligned, missions and leveraging their limited resources. Hence, the Alliance Board determined to undertake the planning process that led to this Regional Economic Strategy. Planning Process This Regional Economic Strategy was developed for the Alliance Board by its appointed regional Planning Leadership Group, comprised of representatives of public, private, and academic stakeholder organizations in the region. The Alliance Board and its Planning Leadership Group were supported by Eva Klein 8 Associates, Ltd. and the Center for Regional Economic Competitiveness, both based in Northern Virginia. The process included extensive interviews, reviews of prior studies and data, and a series of planning session meetings. This is a strategic plan-outlining initiatives and tactics to be accomplished but without specific implementation details. Based on these initiatives and tactics, in which many organizations will be stakeholders, the Alliance Board will engage with its partners in development of specific action plans, assigned roles, resources, milestone targets and outcome measures, and will monitor progress during the coming years. Planning Participants The long list of participants in development of this Regional Economic Strategy-including members of the Alliance Board, the Planning Leadership Group, and interviewees-represents broad-based participation of the many general constituencies whose needs and interests must be considered and the many specific organizations that have responsibilities toward those constituencies. 5`" Planning District Regional Alliance, July 2002 3 Carilion Biomedical Institute and Botetourt Center at Greenfield (above) and Riverside Centre in Roanoke (left) are only three of many initiatives aimed at strengthening the high tech economic base in the region. ~. ' Regional Economic Strategy Vision Statement We will elevate regional prosperity by creating new patterns of growth through a strategic transformation that cultivates: O Global visibility O New and maturing knowledge-based enterprises V Competitive industry clusters O Higher-skilled people V Quality of life and environment STRATEGY OVERVIEW The Planning Leadership Group adopted a Vision Statement for the region's future. Then, by evaluating the region's specific strengths and weaknesses and its aspirations and needs, in light of what is known about success factors and Knowledge Economy strategies elsewhere, planners developed a framework of six critical and interrelated Strategic Themes to address in an integrated way in regional economic development activities. Figure 2: Strategic Themes Economic Transformation Visibility Integrated Strategies and Tactics Connectivity Innovation 8 Entrepreneurship For each of these six Strategic Themes, the Planning Leadership Group identified priority Tactics, as well as suggested participating organizations. Quality of Life Amenities Knowledge Work Force Visibility In the Knowledge Economy, successful regions compete globally. A company's location in a "high tech" region supports its credibility and perceptions of quality and desirability of its products. Also, companies selecting sites must be aware of a region, to consider it. Connectivity The world has become smaller as the cost of transporting goods and services has declined rapidly during the past three decades. Company personnel must travel to clients, and companies must be fully integrated into supply chain networks that require just-in-time manufacturing, collaborative design processes, exchange of large quantities of data, and access to a pool of talented workers. Thus, communication and transportation networks must be designed to facilitate the speed of the Knowledge Economy. Quality of Life Amenities In the Knowledge Economy, brain power drives economic growth and people area "footloose" economic asset. Educated, talented people, especially young people who are essential to an entrepreneurial economy, live where they can enjoy life and pursue social and cultural interests. Generation X workers (in their 20s and early 30s) demand access to advantages of urban living (e.g. night clubs, Internet cafes, concerts) while also seeking high-energy outdoor recreational opportunities (e.g. biking, kayaking, and mountain climbing). Knowledge Work Force Workers in every industry sector must understand that theirjobs are constantly changing. In traditional sectors, companies are investing in new equipment, requiring greater technical skills. In emerging industries, innovative and creative talents are valued above all else. The knowledge work force needs access to non-traditional educational and training opportunities to help every worker compete more effectively for what his or her job will be tomorrow. Innovation & Entrepreneurship Creative destruction occurs in every sector of the economy. New companies are born and grow or fail, while some older companies stagnate or die. Successful regions encourage and facilitate this dynamic and actively embrace the risks of business formation. Even in existing companies, innovation results in new production processes that can extend the competitiveness of a product or generate new products to re-energize a mature firm. Regions must continuously foster new ideas while recognizing and embracing their inherent risks. Economic Transformation As the economy churns, emerging new clusters of companies can take root and grow. These companies nourish one another through direct economic transactions or direct competition. Successful regions in the Knowledge Economy understand their historical success and build on those strengths, while nurturing efforts to grow new economic clusters. 5~' Planning District Regional Alliance, July 2002 4 ~' - t Regional Economic Strategy :.visibility.. VISIBILITY Challenge The region's economic growth is impeded by size, self-image, and lack of identity. Strategy Achieve national and international visibility for the region-to compete successfully for advanced technology growth Goal Establish the region as a competitive, desirable location for living, visiting, and doing business through collaboratively pooling resources and discouraging competition between local entities. Tactics and Participating Organizations Tactic 1.1: Create a coalition of existing marketing organizations and develop mutual opportunities to increase visibility for the region Suggested Participating Organizations: o RVEDP/NRVA/AHEDC o CVBs o HE Consortium o NCTC o Chambers o SBDCs o Downtown Roanoke o Jurisdictions/Local ED organizations Tactic 1.2: Develop an image for the region with a single brand identity Suggested Participating Organizations: o PDCs o RVEDP/NRVA/AHEDC o Chambers o Jurisdictions o Virginia Economic Bridge Tactic 1.3: Increase population ranking of region by pursuing an enlarged MSA Suggested Participating Organizations: o PDCs o Jurisdictions o Mayors 8~ Chairs Committee o Chambers o Virginia Tech .~ ,~~>`- ..:`t~C..:~ .~"`11ilYl~~. 5~' Planning District Regional Alliance, July 2002 .. Regional Economic Strategy visibility CONNECTIVITY Challenge Connectivity Geographic isolation increases costs of doing business in a Global Economy. Lack of connections between activity centers within the region makes it difficult to create a sense of region and critical mass. Strategy Reduce perceived or real distance-both within the region and between the region and the outside world Goal Improve the availability and reduce the cost of intra-regional and inter-regional connectivity Tactics and Participating Organizations Tactic 2.1: Develop a broader regional process for addressing long-term transportation issues and prioritizing regional needs (e.g., I-81, Smart Road, US 220, rail, airport, etc.) Suggested Participating Organizations: o PDCs o M/RPOs o Chambers Tactic 2.2: Accelerate improvements to broadbandlmultimedia access throughout the region Suggested Participating Organizations: o Virginia Tech o Virginia Economic Bridge o NCTC o Jurisdictions/Local ED Organizations o Chambers o Individual private sector participants (as appropriate) Tactic 2.3: Create a regional public transportation system that links urban centers, airport, commuters, and knowledge assets conveniently and affordably Suggested Participating Organizations: o PDCs o M/RPOs o Valley Metro o RADAR o Abbott Bus Lines o Blacksburg Transit o HE Consortium o Airport Commission Tactic 2.4: Reduce cost of air service to Roanoke by attracting slow-fare carrier through a subsidy pool Suggested Participating Organizations: o Mayors & Chairs Committee o Jurisdictions o Roanoke Regional Airport Alliance o Roanoke Regional Chamber Tactic 2.5: Make passenger rail service a reality Suggested Participating Organizations: o PDCs o M/RPOs o Jurisdictions o TransDominion Express o CVBs o Chambers 5~' Planning District Regional Alliance, July 2002 6 jai Regional Economic Strategy Visif~ility Cannec2ivity Quality of Life Amenities QUALITY OF LIFE AMENITIES Challenge Lack of lifestyle amenities for knowledge workers negatively affects attraction and retention Strategy Attract and retain knowledge-oriented enterprises and people by using natural resources and quality of life as assets to be marketed while developing amenities that attract/retain knowledge-oriented enterprises and people Goal Develop, package, and promote lifestyle amenities for knowledge workers while preserving the environment and quality of life Tactics and Participating Organizations Tactic 3.1: Package and promote outdoor and cultural amenities for younger knowledge workers Suggested Participating Organizations: o CVBs o Arts Council o Alleghany Foundation o Blue Ridge Highlands Tourism Association o Individual attractions o National Park Service o NCTC Tactic 3.2: Consider the lifestyles and amenity needs of younger knowledge workers in community planning and development, including the development of urban centers Suggested Participating Organizations: o Jurisdictions o PDCs o Regional homebuilders associations o Regional realtor associations o NCTC 5'" Planning District Regional Alliance, July 2002 ~ i Regional Economic Strategy Visibility Gorti~ectivity C~uality flf Life Amenities Knowledge Work Force KNOWLEDGE WORK FORCE Challenge The collective skills and knowledge of the local work force needs to increase for local companies to compete globally and to attract new companies. Strategy Elevate the knowledge work force at all levels by improving the skills and knowledge of individual workers, improving responsiveness to companies, and recruiting knowledge workers from outside regions Goal Build capacity in the knowledge work force through focused training, retraining and attraction of skilled workers Tactics and Participating Organizations Tactic 4.1: Establish permanent vehicles for interaction between business and K- 12 Suggested Participating Organizations: o Chambers o Workforce Development Board o Community Colleges o School System Administrators o Junior Achievement of Southwest Virginia Tactic 4.2: Create a regional Higher Education Consortium to continually identify business needs, better integrate regional resources, and promote higher education assets Suggested Participating Organizations: o Virginia Tech o Roanoke College o Radford University o Hollins University o Washington & Lee University o Virginia Military Institute o Southern Virginia University o Ferrum College o Virginia Western Community College o Dabney Lancaster Community College o New River Community College o Roanoke Higher Education Center o Virginia Economic Bridge o Workforce Development Board Tactic 4.3: Create a campaign that promotes to the region's natives and college alumni and connects them to job opportunities Suggested Participating Organizations: o NCTC o Chambers o HE Consortium o School System Administrators o Virginia Employment Commission o RVEDP/NRVA/AHEDC Tactic 4.4: Create an easily-accessible information-base of higher education resources in the region organized by technology area Suggested Participating Organizations: o HE Consortium o NCTC o Virginia Economic Bridge o Workforce Development Board Tactic 4.5: Develop an advocacy strategy focusing on funding for public higher education, especially work force programs in community colleges Suggested Participating Organizations: o Community Colleges o HE Consortium o Workforce Development Board o Virginia West Business 8 Legislative Coalition (14 chambers) 5`h Planning District Regional Alliance, July 2002 ~` Regional Economic Strategy Visibility Connectivity Quality of Life Amenities Knowledge Work Force Innovation & Entrepreneurship INNOVATION AND ENTREPRENEURSHIP Challenge Creation and growth of knowledge businesses must be accelerated to increase the quantity of high paying jobs in the region. Strategy Strengthen the region's "soft infrastructure" that supports innovation and entrepreneurship Goal Stimulate creation and growth of knowledge businesses by increasing the availability of capital, innovation, intellectual property, and entrepreneurial talent Tactics and Participating Organizations Tactic 5.1: Create a regional venture capital fund of adequate size and stature to be a force in attracting and retaining growing business to the region Suggested Participating Organizations: o Virginia Tech Foundation o Carilion Biomedical Institute o Carilion Foundation o Center for Innovative Technology o UVA Foundation o Carilion Health Systems o Roanoke-Blacksburg angel network o Private venture capital partners Tactic 5.2: Organize an advocacy strategy for Virginia Tech and the region to achieve its research goals Suggested Participating Organizations: o Virginia Tech o NCTC o Chambers o Jurisdictions o Mayors & Chairs Committee o Carilion Biomedical Institute o Virginia Economic Bridge Tactic 5.3: Mobilize the technology community to work with Virginia Tech to evaluate and strengthen its intellectual property and technology transfer activities Suggested Participating Organizations: o Virginia Tech o VTIP o VT KnowledgeWorks o NCTC o Center for Innovative Technology o Law firms specializing in intellectual property Tactic 5.4: Market this region to experienced entrepreneurs and connect them to the region's entrepreneur network Suggested Participating Organizations: o RVEDP/NRVA/AHEDC o NCTC o Virginia Tech o Virginia Economic Bridge o New Century Venture Center 5~' Planning District Regional Alliance, July 2002 9 I Regional Economic Strategy Visibility ~onriectivity Cluality of Life Amenities Knowledge Work Force Innovation & Entrepreneurship. Economic Transformation ECONOMIC TRANSFORMATION Challenge Regional prosperity depends on the number of high paying jobs in the region and a diverse economy. Strategy Diversify the regional economy by emphasizing cultivation of technology-driven companies Goal Identify industry clusters and develop ways to cultivate them Tactics and Participating Organizations Tactic 6.1: Update the 1999 industry cluster study to identify opportunities for cluster development Suggested Participating Organizations: 0 5'" Planning District Regional Alliance o New River Valley Partnership Tactic 6.2: Encourage local governments to form joint ventures such as the Virginia's First Regional Industrial Facilities Authority to share costs, revenues, and risk in developing business sites Suggested Participating Organizations: o Jurisdictions o Mayors & Chairs Committee o PDCs o RVEDP/NRVA/AHEDC Tactic 6.3: Create industry cluster associations to identify and implement opportunities for growth Suggested Participating Organizations: o NCTC o Chambers o Virginia Tech o Management Association of Western Virginia o HE Consortium o RVEDP/NRVA/AHEDC o Jurisdictions Tactic 6.4: Update tourism/convention marketing strategy to take advantage of knowledge assets, village centers, and recreational assets Suggested Participating Organizations: o CVBs o HE Consortium o Jurisdictions o Virginia Amateur Sports 5"' Planning District Regional Alliance, July 2002 10 `~ Regional Economic Strategy Success of this Regional Economic Strategy will depend upon ongoing efforts to: • Communicate the Strategy Develop resources • Manage implementation • Evaluate progress STRATEGY IMPLEMENTATION Next Steps Formulation of a Regional Economic Strategy is the first major step toward creating the region's economic future. Next steps are to: • Communicate the goals, strategies, and tactics of the Strategy broadly throughout the region, both to organizations and to the general population • Identify, focus, and manage the resources needed to enact the tactics • Assign responsibilities and develop action plans for each tactic Establish benchmark milestones and targets to be achieved and monitor progress Aside from measurement of progress on specific tactics, the region also will monitor changes in overall measures of the region's economic performance-based on those measures that the Strategy is intended to address. Implementation Principles Following are the principles by which the details of Strategy implementation will be developed. Communications Goal Develop and deploy methods for broadly communicating the goals, strategies, and tactics of the Strategy among the people of the region Communications Tactics Tactic C-1: Engage professional communications assistance for development of process, events, and materials Tactic C-2: Communicate with key stakeholders regarding the Strategy, understanding and buy-in, and commitment to action Tactic C-3: Develop and use materials to articulate the Strategy, including a visual and written version Resources Goal Identify, focus, and manage current resources for greater impact, while aggressively identifying new resources for tactics Resources Tactics Tactic R-1: Explore new revenue streams for funding transportation and knowledge work force initiatives Tactic R-2: Determine opportunities for applying economic development resources collectively Management Goal Use strategic alliances to leverage efforts and resources to achieve greater effect -primarily through existing organizations Management Tactics Tactic M-1: Work with participating organizations to develop detailed work scope, assign responsibilities, and develop Regional Competitiveness Program grant proposals, if applicable Tactic M-2: Get endorsement of the Strategy from localities and organizations Tactic M-3: Facilitate new strategic alliances for big regional initiatives Evaluation Goal Develop a set of indicators and measures that aid leaders in assessing how well plan activities are helping to achieve economic prosperity Evaluation Tactics Tactic E-1: Establish commencement and target dates for tactics along with progress measures Tactic E-2: Establish responsibility for monitoring regional progress in moving priority tactics forward Tactic E-3: Identify and monitor the critical benchmarks of regional economic progress 5~' Planning District Regional Alliance, July 2002 t t _~ L~ ` Regional Economic Strategy The Alliance Board gratefully acknowledges the creative thinking, willingness to embrace challenges, and commitment to the region's future prosperity of all those who contributed to development of this Regional Economic Strategy. Our collaborative commitments to both long-range vision and near-term action will make a difference in prosperity and quality of life for the people of our region. PARTICIPANTS 5t`' District Alliance Board of Directors Chair: Beth Doughty, Roanoke Regional Chamber of Commerce Vice Chair: Or. Victor lannello, Synchrony Inc. Secretary: Wayne G. Strickland, Roanoke Valley- Alleghany Regional Commission Members: The Honorable Wayne Angell, Franklin County Darlene L. Burcham, City of Roanoke Gerald A. Burgess, Botetourt County The Honorable Joe "Butch" Church, Roanoke County The Honorable Steve Clinton, Botetourt County The Honorable Donald L. Davis, Town of Vinton Dr. Dennis G. Fisher, Carilion Biomedical Institute Leonard Gereau, Franklin County Schools 8. Clayton Goodman III, Town of Vinton Michael Harman, Cooper Wood Products Bonz Hart, Meridium Ian Harvey, Wyndham Roanoke Airport Hotel Elmer C. Hodge Jr, Roanoke County John N. Holpe, City of Covington Richard Huff II, Franklin County Dr. C. Clark Jones, Virginia Tech Forest G. Jones, City of Salem The Honorable Lyndell Keller, Craig County The Honorable Temple L. Kessinger Jr, City of Covington Pam Kestner-Chappelear, Council of Community Services Robert C. Lawson Jr, SunTrust Bank Annette Lewis, Total Action Against Poverty Dr. Edward G. Murphy, Carilion Health System David M. Newkirk, Mead Westvaco Corporation The Honorable Cletus Nicely, Alleghany County J. Lee E. Osborne, Carter, Brown, Osborne & Jennings The Honorable Darryl W. Rhodes, Town of Clifton Forge Dr. Robert Sandel, Virginia Western Community College Walter Rugaber, Hollins University The Honorable Ralph Smith, City of Roanoke Phillip F. Sparks, Roanoke Valley Economic Development Partnership H. Watts Steger III, Bank of Botetourt Tammy D. Stephenson, Alleghany County The Honorable Carl E. Tarpley Jr, City of Salem DennyTincher, WKEY Elaine Tuttle, The Business Advisory Group LeeAnna Tyler, Town of Clifton Forge Renea Vincent, Craig County Dr. Linda Weber, Roanoke County Schools John B. Williamson III, RGC Resources Planning Leadership Group Darlene L. Burcham, City of Roanoke Gerald A. Burgess, Botetourt County Philippe Chino, New River Valley Economic Development Alliance The Honorable Donald L. Davis, Town of Vinton E.W. Davis Jr, American Electric Power Beth Doughty, Roanoke Regional Chamber of Commerce Greg Feldmann, Gryphon Capital Dr. Dennis G. Fisher, Carilion Biomedical Institute Leonard A. Gereau, Franklin County Schools B. Clayton Goodman III, Town of Vinton Danny Hardy, FNB Corporation Leon Harcis, KelTech/New Century Technology Council Bonz Hart, Meridium Elmer C. Hodge Jr, Roanoke County Peter M. Huber, Pulaski County Dr. Victor lannello, Synchrony Inc. Robert Isner, Montgomery County Lisa Ison, New Century Venture Center Jeffrey D. Johnson, Montgomery County Dr. C. Clark Jones, Virginia Tech The Honorable Temple L. Kessinger Jr, City of Covington David Kjolhede, Roanoke Valley Convention & Visitors Bureau Carl Mitchell, Virginia Economic Bridge Dr. Edward G. Murphy, Carilion Health System David M. Newkirk, Mead Westvaco Corporation J. Lee E. Osborne, Carter, Brown, Osborne 8 Jennings PC The Honorable Gerald M. Pace, City of Salem David W. Rundgren, New River Valley Planning District Commission Dr. Ricky L. Slayings, Radford University Phillip F. Sparks, Roanoke Valley Economic Development Partnership Tammy D. Stephenson, Alleghany County Wayne G. Strickland, Secretary to the Alliance Dr. Richard Teaff, Dabney S. Lancaster Community College Elaine Tuttle, The Business Advisory Group Joseph Vipperman, Virginia Economic Bridge Brian Wishneff, Brian Wishneff and Associates Interviewees Local Government Elected Officials The Honorable Wayne Angell, Franklin County The Honorable Joe "Butch" Church, Roanoke County The Honorable Steve Clinton, Botetourt County The Honorable Donald L. Davis, Town of Vinton The Honorable Temple L Kessinger Jr, City of Covington The Honorable Meredith Mills, Town of Clifton Forge The Honorable Cletus Nicely, Alleghany County The Honorable Ralph Smith, City of Roanoke Public Administrators Darlene L. Burcham, City of Roanoke Gerald A. Burgess, Botetourt County B. Clayton Goodman III, Town of Vinton Elmer C. Hodge, Roanoke County John M. Holpe, City of Covington Peter M. Huber, Pulaski County Richard Huff II, Franklin County Robert Lloyd, City of Radford Forest G. Jones, City of Salem Jeffrey D. Johnson, Montgomery County John Rowe, Town of Clifton Forge Tammy Stephenson, Alleghany County Renea Vincent, Craig County Economic Development Departments & Organizations Philippe Chino, New River Valley Economic Development Alliance Doug Chittum, Roanoke County Davis Evans, Virginia's Philpott Manufacturing Extension Partnership (MEP) Robert Isner, Montgomery County Butch Kemper, Alleghany Highlands Chamber of Commerce David Kjolhede, Roanoke Valley Convention & Visitors Bureau Linda F. Lancaster, Virginia's Philpott Manufacturing Extension Partnership (MEP) David Moorman, Botetourt County Beth Neu, City of Roanoke Oavid W. Rundgren, New River Valley Planning DisVict Commission Phillip F. Sparks, Roanoke Valley Economic Development Partnership Sandra L. Stanwitz, Radford Chamber of Commerce Joseph E. Yates Jr, City of Salem 5`h Planning District Regional Alliance, July 2002 12 ~~ Regional Economic Strategy Business and Community Warner Dalhouse, First Union (retired) Dr. Dennis G. Fisher, Carilion Biomedical Institute Heywood Fralin, Medical Facilities of America John Heitz, Atlantic Mutual William J. Lemon, Martin, Hopkins & Lemon Dr. Edward G. Murphy, Carilion Health System Bittle Porterfield, Rice Management Charles L. Robbins, III, First Virginia Bank-Southwest Ralph Shivers, The Branch Group Jacqueline Shuck, Roanoke Regional Airport Glenn O. Thornhill, Maid Bess Corporation John Williamson, III, RGC Resources Gordon C. Willis, Rockydale Quarries Corp. Technology Business Group Russell H. Ellis, Xellus John F. Hartzog, ITT Industries Adam R. Hofheimer, The Egg Factory, LLC Dr. Victor lannello, Synchrony Inc. Ted Melnik, Novozymes Biologicals, Inc. William E. Merkt, Carilion Biomedical Institute David C. Miller, InSystems Technologies Elaine Tuttle, The Business Advisory Group Barton J. Wilner, EnVe Computer Center Gordie Ziegler, New Century Technology Council Human Resources Managers Group Michael G. Ballantyne, Carilion Health System Deborah L. Painter, Noble-Met, Ltd. Education and Work Force Virginia Tech Dr. Marc Abrams Dr. Gregory N. Brown Dr. Dennis Kafura Dr. C. Clark Jones Dr. Mark G. McNamee Dr. Malcolm J. McPherson Dr. Joe W. Meredith Dr. Leonard K. Peters Dr. Raymond D. Smoot Jr Dr. Richard E. Sorensen Dr. Charles W. Steger Hollins University Walter Rugaber Roanoke College Dr. David M. Gring Radford University David A. Burdette Dr. Warren P. Self Dr. Ricky L. Slayings Dabney S. Lancaster Community College Dr. Richard Teaff Virginia Western Community College Dr. Robert Sandel Public School Districts Richard L. Kelley, Roanoke City Schools Dr. N. Wayne Tripp, City of Salem Schools Dr. Linda Weber, Roanoke County Schools Work Force J. Andrea Brooks, Western Virginia Workforce Development Board Francie Cumby, Franklin County Workforce Development Consortium Other Constituencies Culture and Tourism Liz Belcher, Roanoke Valley Greenways Commission Catherine Fox, Roanoke Valley Convention and Visitors Bureau Ian Harvey, Wyndham Hotel Carey Harveycutter, Salem Civic Center Susan Jennings, Arts Council of the Blue Ridge Jane Kenworthy, Roanoke Symphony Beth Poff, Mill Mountain Zoo Katherine Strickland, Virginia Transportation Museum Human and Social Services Pam Kestner-Chappelear, Council of Community Services Karen Michalski-Karney, Blue Ridge Independent Living Center Frank Rogan, United Way of Roanoke Valley Susan Williams, LOA Area Agency on Aging Participating Organizations-Legend of Abbreviations PDCs Planning District Commissions RVEDP/NRVA/AHEDC Roanoke Valley Economic Development Partnership, New River Valley Regional Economic Development Alliance, and Alleghany Highlands Economic Development Corporation M/RPOs Metropolitan and Rural Planning Organizations Chambers Regional and Local Chambers of Commerce (may indicate one particular chamber or coalitions of various Chambers, depending upon the tactic) Jurisdictions Local Governments (may indicate all jurisdictions or various sub-sets of jurisdictions, depending upon the tactic) CVBs Convention/Visitors Bureau(s) and any/all tourism-related organizations (may indicate Roanoke Valley CVB or coalition of tourism promotion organizations, depending on tactic) HE Consortium Higher Education Consortium (including all institutions of higher education in the region) Local ED Organizations Economic development organizations/departments of local governments Airport Commission Roanoke Regional Airport Commission NCTC New Century Technology Council VTIP Virginia Tech Intellectual Properties, Inc. Photo Credits: Barry Wright Roanoke Valley Alleghany Regional Commission Various WEB sites of regional organizations 5w Planning District Regional Alliance, July 2002 13 E-I Prepared for the Alliance by: Eva Klein 8~ Associates, Ltd. 503 Seneca Road Great Falls, VA 22066 USA eva klei n@eva klei nassoci ates.com and Center for Regional Economic Competitiveness 3401 North Fairfax Drive, MS361, Room #230 Arlington, VA 22210 USA kpoole@accra.org For information: Mr. Wayne G. Strickland Sty Planning District Regional Alliance 313 Luck Avenue, SW PO Box #2569 Roanoke, VA 24010 USA Voice: 540-343-4417 Fax: 540-343-4416 wstrickland@rvarc.org www.rvarc.org it 1 fl•<t^~t~'r.•L .•' Rtcrrrnia ir'Rtw1,yN!'ti-~+v~.r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002. RESOLUTION 081302-2 AMENDING RESOLUTION 121801-10 APPROVAL AND ADOPTION'OF THE AMENDED SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2002- 2008 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2002-2003. WHEREAS, a public hearing was held on December 18, 2001 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008; and the adoption of the funding for Fiscal Years 2002- 2003; and WHEREAS, the Board of Supervisors approved on December 18, 2001 the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Years 2002-2003 Secondary System Construction program; and, WHEREAS, the Commonwealth Transportation Board approved on June 20, 2002 Roanoke County funding allocation for Fiscal Years 2002-2008; and, WHEREAS, due to the downturn in the economy, and to the reduction in federal and state revenues, Roanoke County's Six Year Secondary System Construction Plan for Fiscal Years 2002-2008 and allocation of funds for Fiscal Year 2002-2003 needed to be amended; and, WHEREAS, the Board of Supervisors does hereby approve adoption of the amended Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program. 1 NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 121801-10 is hereby amended to reflect reductions in funding allocations by the Commonwealth Transportation Board. 2. That the amended Secondary Road System Six-Year Construction Plan for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program is hereby adopted and approved. 3. That a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 by the Clerk to the Board. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 081302-2 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, August 13, 2002. Diane S. Childers, Clerk Roanoke County Board of Supervisors 2 w ACTION NUMBER ITEM NUMBER ~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Amend the adopted Secondary System Six-Year Construction Plan for Fiscal Year 2002 through 2008 and the allocation of funds for FY 2002-03. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Commonwealth Transportation Board has reduced the Secondary Road Funding allocation for FY 2002 through FY 2008. Due to reduction in funding, VDOT and County staff have removed four projects and incidental paving from Roanoke County's Six Year Construction Plan. Staff is requesting the Board of Supervisors to adopt the attached amended resolution to approve the revised Secondary Road System Construction Plan for Fiscal Years 2002-2008 and approve the allocation of funds for Fiscal Year 2002-2003. BACKGROUND: On December 11, 2001, County Staff presented to the Board of Supervisors the Six Year Secondary System Construction Plan for Fiscal Years 2002-2008. At that time, Roanoke County's budget for FY 2002-2003 was estimated to be approximately $4.0 million. Based on that estimate, five projects where added to the Six-Year Plan. The projects added were Hardy Road, Indian Grave Road, County Line Road, Clearbrook Lane and Montcap Trail. On June 20, 2002, the Commonwealth Transportation Board approved the funding for the Six Year Secondary System Construction Plan for Fiscal Years 2002-2008. The funding approved for secondary roads in Roanoke County for Fiscal Year 2002 through FY 2003 was reduced by approximately $1.5 million. Over the next six years, the plan was reduced from $25,685,573 to $17,740,891 for a total reduction of approximately 31 %. Because of the reduction in funding, revision to the current plan was necessary. VDOT and County staff recommended removing four projects and the incidental paving from the plan. The projects removed were taken in order starting from the end of the Six Year Secondary System Construction Plan. They are priorities #17-Starkey Road, #18-Hardy Road, #21- 1 /.~ r County Line Road and #22-Montcap Trail. The reason priorities #19 King Brothers Road and #20 Rocky Road remain on the plan is because these projects have received funding in prior years. SUMMARY INFORMATION: This issue was presented to the Board of Supervisors on July 9, 2002. After a discussion concerning the Commonwealth Transportation Board's budget cuts and the effect on local and regional roads, the Board asked staff what the result would be to current projects in the Six Year Construction Plan if no action was taken. This issue was tabled until the August 13, 2002 meeting in order to allow time for further discussion with VDOT. According to VDOT, taking no action could jeopardize Roanoke County's funding allocation for FY 2002-2003 and delay the projects that are currently in the plan (e.g., Glen Mary Drive). The Code of Virginia requires that each year the Board of Supervisors approve the allocation of funds to those projects within the County's Six Year Construction Plan. In order for projects to remain within the Six Year Construction Plan, they must receive sufficient funding within the six years. Sufficient funding is the necessary funding required to begin the first phase of the construction process (preliminary engineering). ALTERNATIVES AND IMPACT: 1. Adopt the amended resolution approving the revised Six-Year Secondary Construction Plan for FY 2002 through FY 2008 and approve the allocation of funds for fiscal year 2002-2003. 2. Take no further action and request staff to review project list. STAFF RECOMMENDATION: Staff recommends alternative 1. SUBMITTED BY: Arnold Covey, Director Department of Community Development APPROVED BY: ~~ Elmer C. Hodge County Administrator " °~' Approved () Denied Received Referred To ACTION Motion by: cc: Paul Mahoney, County Attorney Church Flora McNamara Minnix Nickens VOTE No Yes Abs 3 ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002. RESOLUTION AMENDING RESOLUTION 121801-10 APPROVAL AND ADOPTION OF THE AMENDED SECONDARY ROAD SYSTEM SIX- YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2002-2008 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2002-2003. WHEREAS, a public hearing was held on December 18, 2001 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and the adoption of the funding for Fiscal Years 2002-2003; and, WHEREAS, the Board of Supervisors approved on December 18, 2001 the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Years 2002-2003 Secondary System Construction program; and, WHEREAS, the Commonwealth Transportation Board approved on June 20, 2002 Roanoke County's funding allocation for Fiscal Years 2002-2008. WHEREAS, due to the downturn in the economy and the reduction in federal and state revenues, Roanoke County's Six Year Secondary System Construction Plan for Fiscal Years 2002-2008 and allocation of funds for Fiscal Year 2002-2003 needs to be amended; and, WHEREAS, the Board of Supervisors does hereby approve adoption of the amended Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program. ~ . K ~~~ NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 121801-10 is hereby amended to reflect reductions in funding allocations by the Commonwealth Transportation Board. 2. That the amended Secondary Road System Six-Year Construction Plan for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program is hereby adopted and approved. 3. That a copy of this resolution, duly attested to, be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 by the Clerk to the Board. ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Ordinance to enact Chapter 25 -Technology Zone of the Roanoke County Code, to provide for specific incentives and business, professional and occupational license tax exemptions within designated technology zones COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ BACKGROUND: This is the first reading of a proposed ordinance to allow for the establishment of Technology Zones in the Center for Research and Technology and the Vinton Business Center. A Work Session was held at the July 9, 2002 Board of Supervisors meeting to discuss the proposed establishment of Technology Zones in the County. After discussion, it was the consensus of the Board to proceed with this process. SUMMARY OF INFORMATION: Technology Zones will provide for certain incentives and tax exemptions to be offered to prospective qualified businesses in the Center for Research and Technology and in the Vinton Business Center. These incentives and exemptions are detailed in the Ordinance. The Vinton Town Council passed a Resolution on August 6, 2002 (attached) supporting the establishment of the Vinton Business Center Technology Zone. FISCAL IMPACT: Funds for each project will be appropriated from the Public Private Partnership fund account which is allocated yearly by the Board of Supervisors. The Ordinance states that all performance agreements related to financial incentives shall be approved by the Board of Supervisors. ~. ~ ~ . ~-~ STAFF RECOMMENDATION: Staff recommends approval and adoption of the proposed Ordinance providing for the establishment of Technology Zones. Respectfully submitted, Approved by, ~~~ Doug Chittum Elmer C. Hodge Economic Development Director County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Flora _ _ Received () McNamara- _ Referred () Minnix _ _ To () Nickens _ F~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 ORDINANCE TO ENACT CHAPTER 25 -TECHNOLOGY ZONE OF THE ROANOKE COUNTY CODE TO PROVIDE FOR SPECIFIC INCENTIVES AND BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX EXEMPTIONS WITHIN DESIGNATED TECHNOLOGY ZONES WHEREAS, pursuant to the authority of §58.1-3850 of the Code of Virginia (1950, as amended), the County of Roanoke, Virginia, is authorized to establish, by ordinance, one or more technology zones; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, finds that technology zones would be the appropriate method of offering economic development incentives to improve the economic welfare of the County and its citizens; and, WHEREAS, legal notice and advertisement has been published in a newspaper of general circulation within Roanoke County on August 13, 2002, and August 20, 2002; and, WHEREAS, the first reading of this ordinance was held on August 13, 2002, and the second reading and public hearing was held on August 27, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 25 -TECHNOLOGY ZONES ofthe Roanoke County Code be enacted as follows: Chapter 25. TECHNOLOGY ZONES ARTICLE I. GENERAL PROVISIONS §. 25-1. Purpose and Intent. The County finds that the creation of technology zones, with incentives for economic growth, as authorized by §58.1-3850 of the Code of Virginia, will foster the development, maintenance and expansion of commercial and industrial businesses engaged in technological research, design, manufacturing and rendering to the benefit of the public health, safety, welfare and convenience through the enhancement of public revenues and the creation of employment opportunities. ~!_ ~ §. 25-2. Zone Administrator. The County Administrator or his designee shall serve as the Technology Zone Administrator, and shall determine and publish the procedures for obtaining the benefits created by this chapter and for the administration of this chapter. §. 25-3. Definitions. For purposes of this chapter, the following words and phrases shall have the following meanings, unless clearly indicated to the contrary: (a) Existing Business. A business that was actively engaged in the conduct of a trade or business in the County of Roanoke prior to an area being designated as a technology zone. (b) New Business. A business not previously conducted in the County of Roanoke and that begins operation in a technology zone after the technology zone was designated. (c) Qualified Technology Business. A company that derives its gross receipts from research, development, manufacture or rendering of advanced technological products or services, having a minimum total capital investment of $100,000 within a technology zone and having an average wage scale for employees within the technology zone equal to one and one-half (1'/2) times the then existing median wage rate for the Roanoke region. The investment may be established by the value of real estate owned (land and improvements) or the value of a lease of real property, machinery, tools, motor vehicles, and other business equipment, for the operation of a technology business. The company must meet the requirements set forth in Article II of this chapter. §. 25-4. Establishment of Zones. The technology zones shall be those areas identified as follows: (a) The Roanoke County Center for Research and Technology, owned by the Board of Supervisors of Roanoke County and identified upon the Roanoke County Land Records as Tax Map No. 54.00-1-2, No. 64.01-5-1, No. 64.01-5-2, and 64.01-3-1 as shown on Exhibit A attached hereto. (b) The Vinton Business Center, owned by the Town of Vinton, and identified upon the Roanoke County Land Records a Tax Map No. 71.11-1-1, as shown on Exhibit B attached hereto. 2 _~ ~-~ §. 25-5. Exclusion. The provisions of this chapter shall not be applicable to any business entitled to incentives negotiated or awarded pursuant to an existing performance agreement upon the establishment of the technology zone. §. 25-6. Nonwaiver. This chapter shall not be construed to affect or waive any other existing requirements, including but not limited to zoning regulations or any application, permit, or approval from the county mandated by other sections of this Code. Except as specifically provided herein, nothing in this chapter shall be construed as waiving the right of the county to enforce its ordinances, regulations or policies or to collect any taxes, fees, fines, penalties or interest imposed by other sections of this Code. ARTICLE II. ADMINISTRATION §. 25-7. Certification. A business seeking to obtain the benefits provided in this chapter must file all necessary applications to the Technology Zone Administrator for certification as a qualified technology business prior to commencement of the business in the technology zone. The Administrator shall investigate and verify that each applicant is a qualified technology business and is in compliance with the eligibility requirements for the technology zone as set forth in Section 25-8. Upon certification by the Administrator, the qualified technology business: (i) may be awarded all or a portion of the benefits set forth in Article III of this chapter, subject to execution of a performance agreement with the Board of Supervisors of Roanoke County, Virginia, which shall contain the specific terms and conditions of the technology zone benefits and which shall be approved by the Board; and (ii) shall be entitled to the tax exemptions set forth in Article IV of this chapter, subject to the compliance requirements set forth in Section 25-9. §. 25-8. Eligibility Requirements. (a) The proposed business use must be consistent and in compliance with the Planned Technology Development District (PTD) zoning and the Restrictive Covenants and Conditions, including all design standards and restrictions, established for the technology zone. 3 ~i (b) All new businesses meeting the qualifications may apply for certification and the benefits provided for in this chapter. Existing businesses meeting the qualifications may apply for certification and benefits to the extent of new or additional investment due to expansion. (c) A business which is simply a technology user shall not be considered as qualified technology business. In no case will the use of computers or telecommunication services by a business in its administrative operations qualify the business as a technology business. (d) A technology business must be, at the time of application, current in all local, state and federal taxes and appropriate user fees, to which the business shall certify to the Administrator upon application and annually thereafter. §. 25-9. Compliance. (a) The qualified technology business shall file annual reports with the Administrator, setting forth sufficient relevant information for the Administrator to verify that the business remains in compliance with all requirements under this chapter. (b) The qualified technology business must remain current in payment of all taxes imposed by and due to the County; failure of the business to pay all taxes in full by the due date shall result in forfeiture of the incentives in Article III and loss of the tax exemption in Article IV for such period as the business remains delinquent. (c) All qualified technology businesses will be expected to execute a performance agreement which shall stipulate the requirements for the business to maintain its operations within the County and the penalties for non-compliance. (d) The County reserves the right to withhold technology zone incentives or to withdraw qualified technology business certification for any business that is not in compliance with any County ordinance, regulation, performance agreement or other legal requirement, including but not limited to any minimum employment or investment levels provided for in the performance agreement. ARTICLE III. ZONE BENEFITS AND INCENTIVES §. 25-10. Zone Incentives. Technology Zone incentives maybe offered as a one-time up front contribution towards the development costs associated with a project, or may be provided as a reimbursement or rebate, depending upon the nature and scope of the development. A qualified technology company maybe eligible to receive one or all of the following: 4 ~~ (a) A discount, based upon the level of employment and investment generated by the business, of up to 100% of the following: (1) Purchase price of the land owned by the County within the technology zone, where applicable. (2) Cost of water connection fees. (3) Cost of sanitary sewer connection fees. (b) A discount on fees associated with new construction, including but not limited to building permit, plan review, and land disturbance fees, of up to 100% based upon and in accordance with the scope of the project. (c) A site preparation and/or infrastructure improvement grant, based upon the nature and scope of the project. (d) A one-time local job training grant for up to $500 per employee, for a qualified technology business which is ineligible for the Virginia Workforce Services training grant program; the grant is provided only for new, full-time permanent positions created within the technology zone. ARTICLE IV. TAX EXEMPTIONS §. 25-11. Taxes Eligible for Exemption. A qualified technology business shall be exempted from a percentage of the local business, professional and occupational license taxes imposed pursuant to Chapter 10 -Licenses of the Roanoke County Code. Except as specifically provided in this chapter, all other provisions of Chapter 10 of this Code shall be applicable to each qualified technology business. §. 25-12. Amount of Exemption. The amount of the tax exemption under §25-11 shall be a percentage of the tax due by the qualified technology business each year. The percentage exempted each year shall be determined by the following schedule: Year 1 ............... .... 100% Year 2 ............... .....80% Year 3 ............... .....60% Year 4 ............... .....40% Year 5 ............... .....20% 5 .~ Year 1 is the calendar year in which the business becomes a qualified technology business if it qualified prior to June 30 of the year. Otherwise, year 1 shall be the year following the year in which the business becomes a qualified technology business. Qualified technology businesses shall receive the tax exemption established by this article for five years. Once a business has qualified as a technology business, it shall be entitled to re-qualify for additional periods of five years or any parts thereof by reason of expansion, to the extent of the additional investment. If a business ceases to be a qualified technology business during a year in which the exemption applies, the taxes shall be prorated for the months the business was a qualified technology business. 2. That the provisions contained in this ordinance shall be effective on and from the date of its adoption. 6 ..\ _ ....~ ~ , ~\ ..~ ....._ ...~ . ~~..~~ i i `~ ~ _~ i \~ ROAriDI~. COIINTY CENTER FOR ` \ . RESEARCH AND TECHNOLOGY \ ~...1~" -L... ~. 1 ~~ ~ ~ ~ ~ y T.M.~54.00-1-2 ~ \ ~~... ~ ~~ .M.#64.07 -~....~ ~~.. _ .~ ~ ~~ .~ .~ ~, ~ti ~.. '`#64.01-5-1 ~ _ ...~~: E~BIT A ~'~ E H PQ H b O a .~ •rl I D ~ I 4-I .--~ O ~ n 3 ~ O E I ax .,~ .n a N N 41 H Ru.g . 0.8 02 1 1 : 1 Oa TOWN OF VINTON 540-983-0621 p.l F~ RESOLUTION 1411 AT A REGULAR N ~ ETING OF THE VINTON TOWN COUNCIL HELD ON T~ AUGUST 6, 2002, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE SDAY, MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA~NTON WHEREAS, the Town of Vinton and Roanoke County are jointly developing the Vinton Center as a publicly owned I00-acre business park, offering ready to go s tess including all infrastructure for new business development, and WHEREAS, the Roanoke County Board of Supervisors is considering establishin a Tec Zone for the Roanoke County Center for Research and TechnoIo g hnology gy, and WHEREAS, Roanoke County staff has contacted Town staff to see if the Town of V' be interested in seeking Technology Zone designation for the VintontBusiness Center. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereb and authorize Town staff to participate with Roanoke County to seek designation of the Vpport Business Center as a Technology Zone; and, inton BE IT FURTHER RESOLVED that the Town Staff is directed to work with Rovioke C u Staff to develop the Vinton Business Center Technology Zone guidelines and return them o my Town Council for review and approval, the Adopted on motion made by Councilman Rotenbeny, seconded by Councilman Altice, r~,itl-~ following votes recorded: the AYES: Altice, Grose, Obenchain, Rotenberry, and Mayor Davis NAYS: None APPROVED: ATTEST: Town erk a Donald L. Davis, Mayor Post-it® Fax Note 7677 Date a / # of To n n y Q { ~ Pages ~ l U y r~l .ate ~ s _ From ~/{ ~ i /:~~ Co. rnOnB N ~~ Phone k Fax~- Z?d-~o3a Fax# Action No. Item No. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: ORDINANCE AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF UNCLAIMED PERSONAL PROPERTY TO CHARITABLE OR NONPROFIT ORGANIZATIONS, AND PROVIDING FOR AN EMERGENCY COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~ SUMMARY OF INFORMATION: This emergency ordinance would allow the Chief of Police to donate unclaimed personal property to charitable or nonprofit organizations, or retain this property for use by the police department. Currently, this section of the County Code provides that unclaimed personal property shall be disposed of by public sale. In 1998, the Board amended this section to authorize the Chief of Police to donate unclaimed bicycles and mopeds to a charitable organization. Section 15.2-1719 of the State Code authorizes public sale or retention for use of any unclaimed personal property which is in the possession of the police department and unclaimed for a period of more than 60 days subject to certain procedural requirements. On August 24, 2002, Roanoke County Parks, Recreation, and Tourism will be conducting 2002 Summer Blast at Green Hill Park. This event consists of activity tents, various types of children's entertainment, face painting, arts & crafts activities, petting zoo, oreo stacking contests, sack races, costumed characters, puppet shows, music, games, clowns & balloons, cookie decorating, jugglers, pony rides, food vendors, touch a truck exhibit, 3- legged races, a talent show and other activities. This event will also assist Roanoke Valley nonprofit organizations. State funding for many of these organizations has been significantly reduced, and this event is planned to benefit their marketing efforts. ~~ ~. The Roanoke County Police Department has 527 t-shirts in its possession, ownership unknown and which have been unclaimed for more than 60 days. The County makes every effort possible to return or dispose of these articles in the best manner possible. Occasionally, there are no other means for disposal of these items. In this case, the goods were abandoned and County staff has made efforts to contact the owners. There is no market value to the merchandise, and staff feels that donation of these items would be the best possible use. In anticipation of Board action of this ordinance, two notices have been published in the Roanoke Times and World News and a letter from the Commonwealth's Attorney has been obtained stating that this property is not needed in any criminal prosecution. This amendment to the County Code will authorize the Chief of Police to donate these t- shirts to the Department of Parks, Recreation and Tourism for distribution to the children participating in this festival fora "Make a Friend" scarecrow-type craft project. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this ordinance to allow for the donation of unclaimed personal property tocharitable ornon-profit organizations. In addition, since this event is scheduled for August 24 staff requests the Board to adopt this ordinance on an emergency basis and dispense with the second reading. Section 18.04 of the Roanoke County Charter provides that for emergency measures the second reading requirement may be dispensed with by the affirmative vote of four-fifths of the members of the Board. Respectfully submitted: Paul M. Mahoney County Attorney F- ~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Church Flora McNamara Minnix Nickens VOTE No Yes Abs cc: File r- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 ORDINANCE AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF UNCLAIMED PERSONAL PROPERTY TO CHARITABLE OR NONPROFIT ORGANIZATIONS, AND PROVIDING FOR AN EMERGENCY WHEREAS, Section 15.2-1719 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or retention for its use of unclaimed personal property which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on August 13, 2002; and the second reading was dispensed with, an emergency being deemed to exist, pursuant to Section 18.04 of the Roanoke County Charter; and WHEREAS, the Board of Supervisors hereby finds that the donation of unclaimed personal property in the possession of the police department to charitable or nonprofit organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When sale or donation authorized. (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. ~ t I ." (b) Any bicycle or moped which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be donated to a charitable organization by the chief of police. c An unclaimed ersonal ro ert which has been in the ossessian of the olive de artment and is unclaimed far a eriod of more than sixt 0 da s ma be donated to a charitable or non rofit or anization b the chief of olive or it ma be retained for use by the~olice department. Prior to any donation or retention of unclaimed personal ro ert the chief of olive shall follow the rocedures found in Section 16-16. 2. That this ordinance shall be effective from and after the date of its adoption. ..~ -• ACTION # ITEM NUMBER r' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: August 13, 2002 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20 FT. SANITARY SEWER EASEMENT ACROSS LOTS 15, 16, 22, AND ACROSS TIMBER WOLF CIRCLE (DEED BOOK 1234, PAGE 851) IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: (1/~/~Q~ EXECUTIVE SUMMARY: This is the first reading of a proposed ordinance to vacate a portion of an existing 20 ft. sanitary sewer across lots 15, 16, 22 and across Timber Wolf Circle in the Hunting Hills Subdivision, Section No. 27, owned by Old Heritage Corporation. SUMMARY OF INFORMATION: The petitioner, Old Heritage Corporation, is the current owner of lots 15, 16 and 22. The existing sewer easement was originally acquired by deed, recorded in Deed Book 1234, Page 851. In order to create lots that could be built upon, Old Heritage Corporation needed to move the existing sewer line and replace it with a new line and easement. Old Heritage Corporation has recorded a new easement with the new subdivision Hunting Hills Section 27 (Deed Book 1234, Page 851), therefore, making this portion of the existing easement unnecessary. They are requesting that this portion of the existing easement be vacated in accordance with Chapter 22, Title 15.2-2272 (2), Code of Virginia, 1950. The Department of Community Development and the Utility Department have both reviewed the submitted plans and approved them for construction. Bonds have been posted for this project and the petitioners have already begun construction. The new sewer line is in place, and has been inspected for tentative acceptance by the County. 1 ~- 3 STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the portion of existing 20 ft. sanitary sewer easement across lots 15, 16, 22 and across Timber Wolf Circle, as shown on the attached plat. SUBMITTED BY: Arnold Covey, Director Department of Community Development ---------------------------------------------------------- ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) pc: County Attorney APPROVED BY: ~. fr~°~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora McNamara Minnix Nickens 2 F-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1234, PAGE 851, ACROSS LOTS 15, 16 AND 22 (TAX MAP NOS. 87.16-5-15, 87.16-5-16 & 87.16-5-22), AND ACROSS TIMBER WOLF CIRCLE, HUNTING HILLS SUBDIVISION, SECTION 27, OWNED BY OLD HERITAGE CORPORATION, LOCATED IN THE CAVE SPRINGMAGISTERIAL DISTRICT WHEREAS, by deed of easement dated March 17, 1986, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1234, page 851, Old Heritage Corporation conveyed to the Board of Supervisors of Roanoke County, Virginia, a 20' sanitary sewer easement across a parcel of land lying between Peregrine Crest Circle, S. W., and Sleepy Hollow Drive, S. W., in the Cave Spring Magisterial District of the County of Roanoke, Virginia, as shown on the plat attached thereto; and, WHEREAS, the petitioner, Old Heritage Corporation, is the current owner of the parcels of land over which the above-described easement is located, said property having been subdivided by `PLAT OF SUBDIVISION FOR SECTION NO. 27, HUNTING HILLS,' of record in the aforesaid Clerk's Office in Plat Book 25, page 122; and, WHEREAS, by said subdivision plat, petitioner has previously dedicated an alternative sanitary sewer easement in which the sewer lines for development of Hunting Hills, Section 27, have been constructed; and, WHEREAS, the subject portion of the existing easement is no longer required and the petitioner has requested that the Board of Supervisors vacate, quit-claim and release the portion of the 20' sanitary sewer easement shown on Exhibit A attached hereto; and, WHEREAS, the new easement meets the requirements of the affected County departments, the relocation provides equivalent service, and the relocation has been accomplished without cost to the County. r-- THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 13, 2002; and a second reading was held on August 27, 2002; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following condition, a portion of a 20' sanitary sewer easement conveyed to the Board of Supervisors of Roanoke County by deed dated March 17, 1986, and recorded in the aforesaid Clerk's Office in Deed Book 1234, page 851, now located across Lots 15, 16, and 22 (Tax Map Nos. 87.16-5-15, 87.16-5-16 & 87.16-5-22), and across Timber Wolf Circle in Hunting Hills, Section 27, recorded in Plat Book 25, page 122, owned by Old Heritage Corporation, the subject portion of easement being shown cross-hatched on the plat dated July 22, 2002, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit A, be and hereby is authorized to be vacated, quit-claimed and released; and, 4. That, as a condition to the adoption of this ordinance, Old Heritage Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, any costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. 2 I ~ a ~ ~ - - ~ LOT 14 10' POR110N OF ~ I 150.00' ~' ~ I EX. 20' S S.E. t4'1 "28 W ~- BE l/ACATED ~~ ? v ~ N TO ' I SAN/TARY 20 N ~ ~ SEWt7~ EASEMENT `~ I / ~ ~ a LOT 15 ` / zl C I j a ~ ~ ~ Cf C2 .~: I ~ w I { ~ / rn~„- A= 142'32' A= 83'45'20" - ^' R= 220.00 R= 35 00 ~' I , ~' i r~~ T= 328 T= 31.38 16 56 L= 51 I ~ I . L= 6. I BRG. 5 7t7fi 32" E BRG. N 3334'52' E ~ I i I I CHD. 6.56 CHD. 46.73 • 150.00' I N 14 ' 8 W "" 30' DRA/NAGE O ' _____ I EASEMENT (P.B. 25. PG. 122J 1 ~ I 20' SAN/TARY I ~ SEWER EASEMENT ~ ~, (P.B. 25, PG. 122) ` I I w ~~ rn "y~ Z LOT 1 ( oo ~ ~ ~~~ I ~ ~ ~ PBER/D/,4~yOF I ~ 1 ~ n12 ~ PG 30 ~~ I ~ 30' M/N/MUM BU/LD/NG UNE ` ' PUBVC UAUTY EASEMENT - 15 ~_ _ C2 ~_ 99.00' ~\~ ~ S 077 48" E C1 \~ ~ / >5' PUBVC UAUTY EASEMENT / ! 20' SAN/TARY 30' M/N/MUM BU/LD/NG UNE l ~l SEWER EASEMENT LOT 22 ~ `/ (P.B. 25, PG. 122) // % NOTES• 1. THIS PLAT IS BASED ON A CURRENT FlELD SURVEY. 2. 7HI5 PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY DOST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3. THE INTE7VT OF iNIS PLAT !S TO VACATE A PORTION OF THE EXISTING 20' SANITARY SEWER EASEMENT. PLAT SHOWING A PORT70N OF ~tiTH of 20' SANITARY SEWER EASEMENT ~ ~ ~ z z«~t'~'G~ ON LOTS 15, 16, 22 AND ACROSS TIMBER WOLF CIRCLE o~ ~ yy TIFAOTHY 7, SECTION No. 27, HUNTING HILLS (P.B. 25, PG. 122) ,~ ~ H E ~ TO BE VACATED PROPERTY OF ~ • OLD HERITAGE CORPORATION ~c4. CAVE' SPRING. MAGISTERIAL DISTRICT dq~ sU~ ROANOKE COUNTY; VIl~GIMA DATE: P C LUMSDEN ASSOCIATES JULY 22, zoo2 . . , scALE: ENGINEERS-SURVEYORS-PLANNERS '~ = so• VIRGINIA ROANOKE COMM. NO.: , 97-284 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 CADD FILE: F:\1997\97284\SURVEY\VACEASMT.DWG P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUIviSDENPC.COM BXHIBIT A ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: First Reading of an Ordinance Authorizing the Vacation of a Right-of Way shown as a "Future Street" Between Lots 14 and 15 on the Plat of Laurel Woods Section 2 (Plat Book 9, Page 156; Tax Map Nos. 36.01-2-46 & 47) in the Catawba Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: ~~~~.~-.~a~ U EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to vacate aright-of-way shown as a "Future Street" between Lots 14 and 15 on the plat of Laurel Woods Section 2 dedicated by subdivision plat of record in Plat Book 9, page 156 to the Board of Supervisors of Roanoke County. BACKGROUND: Carole C. Edwards, Barry A. and Linda B. McCune, and David A. and Lou Anne Keith have requested that the right-of-way shown as a "Future Street" on the plat of Laurel Woods Section 2 be vacated. The right-of-way was originally shown as a connection to the state maintained road, Laurel Mountain Drive, for future development of the parcel now owned by the McCunes. SUMMARY OF INFORMATION: The petitioners wish to vacate the right-of-way shown as a "Future Street" on the plat of Laurel Woods Section 2 to add property to the Edwards and Keith lots currently being maintained by them. Since the right-of-way is platted with the lots of Edwards and Keith, one-half of the road would go to each of these property owners. The McCunes' access is from the state maintained road, Laurel Woods Drive, and they have no objection to the subject right-of-way being vacated. Further, the County is concerned about further development beyond Laurel Woods Section 2 because of potential drainage concerns and because this area has been designated as a Wildfire Hazard Area by Project Impact. ~~ County departments and local utility companies were contacted concerning the vacation, and the only concern was from American Electric Power. AEP has an existing 100' easement of which 50' encumbers the back of the future street to be vacated. In addition, AEP has requested that the 15' Telephone & Electrical Easement (T. & E. E.) that currently exists on the adjacent properties be extended across the future street to be vacated. All is shown on Exhibit A attached hereto and entitled "MAP OF EXISTING RIGHT-OF- WAY SHOWN AS FUTURE STREET TO BE VACATED, AN EXISTING 50' A.P.C.O. EASEMENT AND A NEW T. & E.E. BEING RETAINED" FISCAL IMPACT: The costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance with the following conditions: 1. That an existing 50' A.P.C.O. Easement be retained as shown on Exhibit A; 2. That a 15' T. & E. E. be retained as shown on Exhibit A. SUBMITTED BY: APPROVED BY: ~ ~~ Arnold Covey, Director Elmer C. Hodge Department of Community Development County Administrator Approved( ) Den ( ) Received ( ) Referred ( ) to Church Flora McNamara Minnix Nickens Motion by: ACTION VOTE No Yes Abs F 'i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED 50' RIGHT-OF-WAY REFERRED TO AS `FUTURE STREET' LYING BETWEEN LOT 14 (TAX MAP #36.01-2-46) AND LOT 15 (TAX MAP #36.01-2- 47), INSECTION 2, LAUREL WOODS SUBDIVISION, SHOWN IN PLAT BOOK 9, PAGE 156, IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Petitioner Carole C. Edwards is the owner of a parcel of land adjacent to a 50' right-of--way referenced as the "Future Street", said parcel being Lot 14, of `Map of Section 2, Laurel Woods,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 156, and designated on the Roanoke County Land Records as Tax Map #36.01-2-46; and, WHEREAS, Petitioners David A. Keith and Lou Anne Keith are the owners of a parcel of land adjacent to a 50' right-of--way referenced as the "Future Street", said parcel being Lot 15, of `Map of Section 2, Laurel Woods,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 156, and designated on the Roanoke County Land Records as Tax Map #36.01-2-47; and, WHEREAS, Petitioners Barry A. McCune and Linda B. McCune are the owners of a parcel of land adjacent to a portion of a 50'right-of--way referenced as the "Future Street", said parcel being Tract 1, Survey for Laurel Woods, Inc., and designated on the Roanoke County Land Records as Tax Map #3 5.00-1-3 8; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the "Future Street" adjacent to the above-described lots; and, ~. I ~~ WHEREAS, the "Future Street" is an unimproved and unused right-of--way, 50' in width, as shown and dedicated on the plat entitled `Map of Section 2, Laurel Woods' recorded in the aforesaid Clerk's Office in Plat Book 9, page 156; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on August 13, 2002; the public hearing and second reading of this ordinance was held on August 27, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That section of unimproved, unused right-of--way, designated as "Future Street", situate in the Catawba Magisterial District, measuring 50' in width and extending between Lots 14 and 15, Section 2, Laurel Woods (Tax Map Nos. #36.01-2-46 and #36.01-2-47, respectively), from Laurel Mountain Drive to Tract 1, Survey for Laurel Woods, Inc., (Tax Map No. 3 5.00-1-3 8), being shown and dedicated on the plat entitled "Map of Section 2, Laurel Woods" recorded in the aforesaid Clerk's Office in Plat Book 9, page 156, and further shown shaded and hatched as "Future Street" on Exhibit A attached hereto and incorporated herein, be, and hereby is, vacated and closed pursuant to Section 15.2-2272 ofthe Code of Virginia (1950, as amended), subject to the following conditions: a. That a perpetual public utility easement, 50' in width and 50' in length, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained for the benefit of public utility companies. The location of said easement is shown and designated as "50' A.P.CO. EASEMENT BEING RETAINED" on the map 2 .~ ~~ dated August 6, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. b. That a perpetual public utility easement, 15' in width and extending between the existing 15' T. & E. E. [telephone-and electrical easement] on the front of the lots along Laurel Mountain Drive, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right ofingress and egress thereto from a public road, is hereby reserved and retained for the benefit of public utility companies. The location of said easement is shown and designated as "NEw 15' T. & E. EASEMENT" on the map dated August 6, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. That fee simple title to the subject portions of the "Future Street" shall vest as provided by law, subject to the easements reserved in subparagraph a. above and subject to the condition that the vacated areas of land shall be added and combined to the adjacent properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. d. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility ofthe Petitioners; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office ofthe Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). ~~ O 3 QX ~Cip NG. ~~.~~--- 7 -J~ Property of _ Barry A. & Linda B. McCune Property- of Carole C. Property of Edwards _ - David A. & -- ~---' Lou Anne Keith -,---- -, -. ' ~ ~ p • CO • EASEMENT -- ' 100' A' S~ ~ ~ _ ~ _ _- ~, - ~ ~ r _5Q' -A.-~P- CO. ~ EAS MENT BEING RETAIN (1927) _ _ ~I ~~ /~ Im ~ ,? ?~~~ ~ ~`~ { `~Im 14 45. 15 I ~' ~ 955 1951 ~ I ~ ~ . I 1947 70.61 ~~ _,' `2 6 -~2__ _ NEW 15' T. & E. EASEMENT s4 7954 ~ 1942 50. 5~. .66 _`~ ~~~~ 1973 ---_._ ~~~- .~. ~ ~~ 7932 1974 5~-. TAX MAP N0.36,01-P-46,47 DATE: 08-06-02 SCALE: i°=100' li~ap of existing right-of-~.uay shogun acs Future Street to be vacated, an existing 50' A..F'. C®. EasemerLt ~' and a ne~,u ~ 5' T. ~4c ~': ~'asement being. retained PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT ffiIBIT A -~ •: ACTION NO. ITEM NUMBER F' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: First Reading of an Ordinance to Amend Water Off-Site Facilities Fees For Motels, Hotels, Hospitals and Other Residential Institutions From a Per Unit Charge Basis to a Meter Size Basis COUNTY ADMINISTRATOR'S COMMENTS: ~'/~,,; ,,,r~,~~,,~~i.~c~~•v, ~~-c. BACKGROUND: The off-site facilities fees for the majority of commercial developments and buildings are established based on meter size. However, for the following types of services the established water off-site facilities fees as contained in Roanoke County Code §22-82, Table II, are presently structured as follows: Hotel and Motel Per guest room Hospital Per bed Nursing Homes Per bed At its July 23, 2002 meeting, the Board of Supervisors approved Ordinance No. 072302-8, which amended certain provisions of Section 18-168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV, "SEWER USE STANDARDS", of the Roanoke County Code. Amendments in the ordinance included a change in the off-site facilities fees for sewer connections for motels, hotels, hospitals and other residential institutions from a per unit charge to a charge based on meter size. This amendment was made to standardize sewer off-site facilities fees on a meter size basis for all commercial sewer connections. SUMMARY OF INFORMATION: To bring the water off-site facilities fees structure for commercial water connections into conformance with the fee structure for sewer off-site facilities fees, County staff proposes that Roanoke County Code §22-82 be amended to standardize water off-site facilities fees for commercial connections on a meter size basis. The attached ordinance provides the corresponding changes to the off-site facilities fees for water connections in that motels, hotels, hospitals and other residential institutions, such as nursing homes, shall be changed from a per unit charge basis to a meter size basis. t •~ FS FISCAL IMPACT: It is not anticipated that revenues generated by this water off-site fee amendment will be substantially affected. STAFF RECOMMENDATION: Staff recommends approval of the first reading of the attached ordinance. The second reading and public hearing will be held on August 27, 2002. Respectfully Submitted by: Approved by: Gary Robertson, P. E. Utility Director ACTION Approved( )Motion by: Denied Elmer C. Hodge County Administrator Received( ) Referred ( ) To ( ) Church Flora McNamara Minnix Nickens VOTE No Yes Abs FS AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 ORDINANCE AMENDING AND REENACTING SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS", DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ACHANGE INOFF-SITE FACILITIES FEES FOR MOTELS, HOTELS, HOSPITALS AND OTHERRESIDENTIAL INSTITUTIONS FROM A PER UNIT CHARGE TO A CHARGE BASED UPON METER SIZE WHEREAS, the Board of Supervisors has adopted and established water user rates for Roanoke County utility customers, as provided in Roanoke County Code X22-82; and, WHEREAS, by Ordinance #072302-4, this Board amended certain provisions of Section 18- 168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", of the Roanoke County Code; and, WHEREAS, this amendment included a change in the off-site facilities fees for motels, hotels, hospitals, and other residential institutions from a per unit charge to a charge based upon meter size; and, WHEREAS, this Board has determined that it is appropriate to make the corresponding changes to the off-site facilities fees for water connections; and, WHEREAS, the provisions of this ordinance for rate adjustments are adopted pursuant to the authority found in Chapter 21, Title 15.2, including more specifically § 15.2-2111 and § 15.2-2143, of the Code of Virginia (1950, as amended); and, WHEREAS, legal notice of this amendment has been published in a newspaper of general circulation within Roanoke County, pursuant to §15.2-107 of the Code of Virginia (1950, as amended) on August 6, 2002, and August 13, 2002; and, ~ i ~ ~~' WHEREAS, the first reading of this ordinance was held on August 13, 2002, and the second reading and public hearing on this ordinance was held on August 27, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: 1. That subsection (b)(6) of Section 22-82, of Division 2. County Water System of Article II. Water Systems, Chapter 22 WATER, ofthe Roanoke County Code is hereby amended and reenacted as follows: Sec. 22-82. Rates and fees. **** (6) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is determined by meter size) plus the off-site facilities fee (which is determined by meter size, type of service, and effective date), as indicated in Tables I, II, and III. Table I Basic Connection Fee Meter Size Inches ERC Basic Connection 5/8 $ 1.00 $500.00 3/4 1.44 525.00 1 2.56 700.00 1'/2 5.76 1,800.00 2 10.24 2,600.00 3 23.04 3,800.00 4 40.96 4,500.00 6 92.16 7,600.00 8 163.84 10,500.00 10 256.00 12,500.00 12 368.64 15,000.00 The 5/8-inch meter is equal to service to one equivalent residential connection or "ERC." Service and meters larger than 5/8-inch are sized as their volume ratio to the 5/8-inch meter or ERC. 2 '~ i FS Table II Off-site Facilities Fee Types of Service I ~ - ~, . ~. ~_. ,ecir;~e Single Family ~ ~1 ;,,;~/ (per dwelling unit) $x-96 $~3~9-66 $z6-gg $~-56g-eg $2,690.00 Multi-family (per dwelling unit) X68- x-99 X96 z -566-@6 2,690.00 9 X66 -6-69 X9-69 ~,3-~ 5-A6 ~; z 1-6-66 2; 3 X6-6@ 6@ 2; .r66-96 2;-C 96-99 9tlrer-resi~lentia~ ~;3~-5-69 ~;3~36-69 -i~6~66 X53-5-66 x}5-66 The (3f~ siEe :(~'~3Ui~it~es I~ee fc.r- al( t~tbei• aI71y~c~~~; will be based on meter size as follows: Table III Effective Dates Meter Size Inches ~}{~}- ~f92 ~ ~ i~ ~c~ L T_~E;C'ti 4'ti 9; l'~F?02 5/8 $ Z-,-~6-69 $_,~~,-,^„^, $ X9--66 $ X566-66 $ 2,690.00 3/4 3~-8z 69 31-@6 3~5~-96 3;f>$6--6g 3,874.00 1 ~; 666 5 ~ 93-@9 fr~6-69 fr, ~5-~66 6, 8 8 6.00 1'~~ ~~69 -I3~S63-96 ~65-4~6 6-6A 15,494.00 2 ~z 66-66 ~~6 Z~9$6-66 2frz~-~-66 27,546.00 3 X69 53-53-99 56$-66 X66 61,978.00 4 962-66 9~6Z'~-96 99;x:96 x-8-69 110,186.00 6 X63-6~~-66 X69 ~~-&~66 ^~~-~-~~6 247 910.00 8 ~6~6~fr-96 $6 ~99~6-66 x:66 440, 73 0.00 10 56~5~G6-66 593;9z~66 b~6~6-66 63~6g-66 688,640.00 12 $-i-~69~99 ~~-~-„~, ~` ` " " ` "" $99-~8z -66 -943x-x-8-96 991 642.00 ~- > **** 3 ~5 2. That all subsections and provisions of §22-82 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. That the provisions of this ordinance shall be effective on and from September 1, 2002. ACTION NO. ITEM NUMBER ~'" ~D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Request to authorize the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: By deed of easement dated May 1, 1997, and recorded in Deed Book 1544, page 1940, James O. Roberson (former owner of the subject property) conveyed to the Board of Supervisors a public access trail and greenway easement connecting with Garst Mill Park. The Board authorized acceptance of this easement on May 13, 1997, by Ordinance No. 102787-4/Action No. 051397-14.j. SUMMARY OF INFORMATION: The subject portion of land was acquired by Mr. Frank Radford from Dr. Robertson as part of the Cresthill Commons development. During the development of Cresthill Commons by Radford and Co., Mr. Radford approached the Roanoke County Parks and Recreation Department about donating in fee simple the 1.476 acres of land on which the public access easement had been granted. This easement was for the completion of the Garst Mill Greenway to Cresthill Drive. Staff reviewed this proposal and recommends acceptance of the donation. The terms of the easement agreement that Roanoke County executed with Dr. Robertson state that Roanoke County agrees to manage and maintain the property and greenway in perpetuity. Staff feels that the best interests of the County would be served by accepting this property into the Roanoke County Park system, and strongly recommends approval of the attached ordinance. FISCAL IMPACT: None F• ~ ALTERNATIVES: Alternative 1. Approve the attached ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. and Mary Elizabeth Radford. Alternative 2. Do not approve the acceptance of this property. STAFF RECOMMENDATION: Staff recommends alternative 1, approving the attached ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. and Mary Elizabeth Radford. Respectfully submitted, Approved by, ~.. f~~irt Pete Haislip Director ACTION Approved() Motion by: Denied( ) Received( ) Referred( ) To( ) Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora McNamara, Minnix Nickens cc: File F~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 13, 2002 ORDINANCE AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF A DONATION OF 1.4076 ACRES OF LAND ADJOINING GARST MILL PARK FROM FRANK R. RADFORD AND MARY ELIZABETH RADFORD WHEREAS, by deed of easement dated May 1, 1997, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1544, page 1940, James O. Roberson conveyed a public access trail and greenway easement connecting with Garst Mill Park to the Board of Supervisors of Roanoke County; and, WHEREAS, the Roberson property was subsequently acquired and developed as `Cresthill Commons' by Radford & Company; and, WHEREAS, the area of the public access trail and greenway easement was set out as a separate tract on the subdivision plat and was conveyed to Frank R. Radford and Mary Elizabeth Radford; and, WHEREAS, the Radfords have offered to donate the land in fee simple to the County and the Department of Parks, Recreation and Tourism has recommended acceptance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 13, 2002; and the second reading was held on August 27, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to accept the donation of 1.4076 acre of land, designated and shown as "TRACT "A" 61,314 S.F. =1.4076 ac."upon F-!o the plat of "Cresthill Commons", recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 24, page 86, a partial copy of which is attached hereto as Exhibit A, from Frank R. Radford and Mary Elizabeth Radford. 2. That the County Administrator or an Assistant County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition and acceptance of this property, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. 2 ,. r _. WOl ~C7YN):k1Y3451Nfll lrVw~3 RI(tt% VIN17NIn '3NC)NVON `'~~~e^~+~'/`~~}30~b~~ " ' orm.v~e~naaoowo~~~ ~~'~ aaw~ ~ i sue z~z to>;ixvd 7 1 ttbGl :triS! 3NUHd ev~x~z xr~s ~o~d 1h5 "3i1N31Y Ng13l8WYM9 t9nf a2t3N:~_~ [14-~ 1~ S ~ 3 3 N IJh 3 yC^i:t 3+1 2' ' • ~--~ ,a,~~ zto{xx ~„ ,,,~,, . . , ! 7 ` u [ + C { ~ 7 ~A r ~~~ ~~~ 4' tJ~~J~Y ~~l1JY:Y~ l tU0'L'Gi rLV{Y J ;~ 1 r u; .j ~ ~ :. ..5 1 - .. _~ J ~-' a x ^ ~ ~ $ f k ~ w s ~ u. LL Y' °~ ' ^V ~3 P ~ ~ 4 ~, ~ p C . £ w, ' ~tRT1 i E ~.a I wa -~... i i fi A W ~ ~ M ~ ,~ ~ ~ ~ :~ Q. ~ i ll ~~ ~ - ~~~`• I y r ~ ~ 1-. O ti .,.~. •. .. r. z - ..., 5 12 i• '~ CL~ ~: 1 : U 2 I.~~1 ~ -~ S 4, p~ W i~ J ~ ~ ' N i m c ~ ~ } ,, r 1 ~ , ~~., ~ ~'' o ~ 2 ., • b - ~ + y a ~ :. ~' 3~ as y.l `i p1 ~ V~ .. / M1 /. /• t\ .alb^~r~ ~ 5 ~'N '~ !/i:0~ 1 s. \_._ '\./ F" I .: 7~' •j F ~~ {, .: ~ I ~~. .- 1 .' b ~~~ ar:~M ~~^~e~ 4Y ~K 0 r~ ~ Y ~p Rf ~~~ ~ ~ ~ ~. k ~ ~` ~+1f ~~ ~ ~~ ~ Vim. U, ~ m ~ ~~~I W~~~ ~&~~~0~ s3 y ~~ ~: c6 ~.6.a ii a S~ ~~ ~ v ~ s e~ ~-- ;t ~ i i r; 'Z ( N Y4c C ~ ~. ~ ~ • ti. 'Z ~~p •'gSY~~~J pill ~;`-' r^~~ '~... .~St' asp ~,-..'s' ~'~tn~'~`~-----' ~ t~~ e 3 4 a~ ~ `~ / `'~ i,~ 3~ ~ .asrt ~tb r y-- I ~ i w t5 ~ r r .~ i:~gPr' ~x i h i $~ „l,t•.~ ~ r -h~'"' ( ~ ~,( ~ iq<~~~~4.\.~it ~..q ~ . ry i' _ ~qk~ ~ aygd ~:~ ky6Sae.~ ~ 1 ~ x y. ~ ~Y ~ ~ :5~ G~~~ ~ ~ ` ~'°~ AC ~ S.~ T 11 I °~~~~~ ~''RR'~5~... ~ ~~ :... yp 0 t ~ -. i r r r _.. .._ _._- b ~i r! b I' Qlt, L ~i E t..t ACTION NO. ~J ITEM NUMBER ~~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: First reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank & Trust Building at 220 East Main Street COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: When the County purchased the Salem Bank and Trust building, several wireless communication towers leases were already in place for the rooftop area. Rent from these facilities is placed in the account for that building to provide maintenance and upkeep for the property. The County was recently approached by Cellco Partnership, which does business as Verizon Wireless, with a request to lease space on the roof for installation and operation of a Communications Facility. SUMMARY OF INFORMATION: Staff has negotiated the proposed lease term with representatives from Verizon Wireless, as well as reviewed the engineering report which was provided by the Company. The rental amount, as well as the terms of the lease, are similar to those currently in place for the other towers at the site. The company has also met with representatives from the City of Salem to discuss building code and zoning requirements, and has changed the engineering deisgn in accordance with those discussions. The lease terms are as follows: • The lease term will be for five years with three additional five year terms available for automatic renewal unless terminated by the Lessee. • The lessee will pay for its own utility consumption. F-~ • The rental amount is $XX/month, with an increase of 15%/year at the time of each term renewal. (This amount will be filled in by the second reading of the ordinance) A copy of the proposed ordinance is attached, and a lease agreement will be provided for review at the second reading. FISCAL IMPACT: This lease will provide $XX/year for the Salem Bank and Trust account. STAFF RECOMMENDATION: Staff recommends approval of the first reading of this Ordinance, and setting the second reading for August 27, 2002. Not only does this provide income for the County, but it also co-locates a new communications facility on an existing tower site. Respectfully Submitted by Anne Marie Green Director of General Services ACTION Approved by: ~ K~~ Elmer C. Hodge County Administrator VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara Referred () Minnix To () Nickens cc: File F-'7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 13, 2002 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP, DB/A VERIZON WIRELESS, FOR ROOFTOP SPACE ON THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, staff has been approached by and has negotiated with one additional wireless provider interested in locating its facilities on the rooftop of the Salem Bank & Trust Building; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first F-7 reading of this ordinance was held on August 13, 2002; and the second reading and public hearing was held on August 27, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 46.5 total square feet of rooftop space at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to Cellco Partnership, a Delaware General Partnership, d/b/a Verizon Wireless, for a period of five (5) years at an annual rental of $ ,payable monthly in the amount of $ ,plus payment for its utility consumption, with the option to Cellco to renew said lease for three (3) additional periods of five (5) years at a fifteen percent (15%) rental increase at each renewal, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO. ITEM NO. r ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF EASEMENTS ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS TO VERIZON VIRGINIA, INC. FOR TELEPHONE/COMMUNICATION SERVICE TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY IN THE CATAWBA MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: a~7`' u EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize donation of an easement to Verizon Virginia Inc. for communication system facilities adjacent to Corporate Circle to provide telephone and communication services to the sites in the Centerfor Research and Technology. BACKGROUND: Roanoke County is coordinating the development of the Center for Research and Technology on property owned by the Board of Supervisors, located on Corporate Circle by Glen Mary Drive in the Catawba Magisterial District of Roanoke County. SUMMARY OF INFORMATION: Installation of communication equipment and facilities is necessary to provide service to the site, particularly Novozymes. Verizon Virginia Inc. requires an easement, 30' x 50', for placement of distribution facilities and an easement, 15' in width, for access and distribution lines, all as shown on Exhibit A attached hereto. FISCAL IMPACTS: Consideration for the proposed easement is $1.00. Fg ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for conveyance of the easements as shown on Exhibit A attached. (2) Decline to authorize donation or conveyance of the easements. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. SUBMITTED BY: George W. Simpson, III, P. E. Assistant Director Community Development ACTION Approved() Motion by: Denied( ) Received( ) Referred( ) To( ) APPROVED BY: ~ ~~~-~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora _ McNamara Minnix . Nickens cc: File F~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 ORDINANCE AUTHORIZING CONVEYANCE OF EASEMENTS ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS TO VERIZON VIRGINIA INC. FOR TELEPHONE/COMMUNICATION SERVICE TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County staff is coordinating the development of the Centerfor Research and Technology; and, WHEREAS, Verizon -Virginia, Inc. (Verizon) requires a right of way and easement for distribution lines, facilities and access on the County's property adjacent to Corporate Circle to provide telephone and communication service to the Center for Research and Technology, specifically including the sites as shown on the 'Combination, Re-Subdivision and Vacation Plat for The Board of Supervisors of Roanoke County, Virginia, Center for Research & Technology (CRT), Section One', dated February 8, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 25, page 54; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 13, 2002, and a second reading was held on August 27, 2002. ~g 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon Virginia, Inc., for the provision of telephone and communication services in connection with Roanoke County's development of the Center for Research and Technology. 3. That donation to Verizon Virginia Inc. of an easement, 30' x 50', for communication and distribution systems, facilities and equipment, and an easement, 15' in width, for access and utilities, on the County's property (Tax Map No. 54.00-1-2) adjacent to Corporate Circle, to provide telephone and communication services to the Center for Research and Technology, said easements being shown and designated as "NEW 1,500 SQ. FT. (30' X 50') EASEMENT BOUNDED BY CORNERS 1-2-3-4-1 INCLUSIVE" and "NEW 15' WIDE ACCESS & UTILITY EASEMENT BEING GRANTED TO VERISON-VIRGINIA FROM POINT 2 NORTH FOR 124.9'± TO SOUTHERLY RIGHT OF WAY LINE OF GLENMARY DRIVE WHEN EXTENDED", on the `Easement Plat for Verizon - Virginia', a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. r 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT.AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY SHOWN HEREON. 2. THE SUBJECT. PROPERTY IS WITHIN THE LIMITS OF ZONE "~ AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP N0. 51161 CD038 D, EFFECTIVE DATE OCTOBER 18, 1995. -THIS DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. ~ O~ hC` / 20 ~Q~''QCr POINT 1~ ~ ~ ~0 ~, 'O n Q ©' MP Y~OR1~ ~i/ Q ~N / o~~~R~ s ~~ ~ ~N51~~ OF X ~~/ ~.NREO ~ oR~~E / I _ R~~NMPR O NEW 15' MADE ACCESS de 3 ~" ~ UTILITY EASEMENT BEING b ±I b ~- a GRANTED T'O VERIZON- c~ ~ °~ ~ Z ~ VIRGMIA FROM POINT 2 (V O ~ ~j NORTH FOR 124.9't TO ~ ~ SOUTHERLY RIGHT OF WAY N ~ ~ LINE OF GLENMARY DRIVE M I WHEN EXTENDm. Z N N APCO POLE #273-340 OHW--__ OHW i CORPt~A TE CIRCLE UNIMPROVED AREA wor MON. OlD GLENMARY DRIVE ABANDONED BY VDOT -.~_ NOT TO scALE 105.50' w ~ S 51'41'20" W POINT 18 POINT 17 J ON P.B. 25, LEGEND: I.P.S. =IRON PIN SET MON. =MONUMENT OHW =OVERHEAD WIRE ~ =UTILITY POLE ~.~ o~ r PG. 5a EASEMENT PLAT FOR I/ER/ZON- I/lRG/NlA v N T. PARKER > SHOWING A NEW 1,500 SQ. FT: "O' ~°2pdZ' EASEMENT AND A NEW 15' WIDE ACCESS AND UTILITY EASEMENT ~- WITHIN A 424.31 ACRE TRACT PROPERTY OF ROANOKE COUNTY NOTE: BOARD OF SUPERVISORS SEE PLAT FOR THE BOARD OF SITUATE OFF GLENMARY DRIVE SUPERVISORS OF ROANOKE CATAWBA MAGISTERIAL DISTRICT COUNTY RECORDED IN P.B. 25, PG. 54. ROANOKE COUNTY, VIRGINIA TAX # 54.UU-1-L N. B. G-262 DRAWN TPP CALC. TPP CHK'D JTP CLOSED: TPP le =PROPERTY LINE t~ TPP&S T' P' pax>~x & SON SCALE: 1"= ZU tue B~^~ pA~; JULY 25 ~2p02 ffiIBIT A SURVEYORS Poet O!!1°e Boz s9 D_ 51614 PLANNERS Salem. virglnia 24189 02-0476 W-O-= --- WIRE 424.31 ACRES PROPERTY OF ROANOKE COUNTY BOARD OF SUPERVISORS TAX # 54.00-1-2 D.B. 1559, PG. 787 © ! 0 NEw 1,50o sa FT. .P.S. 3 o~ N 'O O ~o ~~ Z EDGE OF PAVEMENT Q 30.00' ® ~- ----- ~/2" S 51'41'20" W L'P's' REBAR INTERSTA 1L~ 81 FOUND • N 51~ X1'20" E I.P.s. Y BA CORNERS NDED e 0.00' W 1-2-3-4-1 INCLUSIVE / o O a~ N 1~ - ---.__ t ACTION NUMBER ITEM NUMBER +'1' `"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Larry W. Degen, Alternate, expired July 28, 2002. The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and does not wish to serve another term. 2. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 3. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 4. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford expired June 30, 2002. Mr. Lanford has served two consecutive terms and is not eligible for reappointment. 5. ROANOKE COUNTY CABLE TELEVISION COMMITTEE Mr. Jim Dickey who is the Member at Large on the Roanoke County Cable Television Committee is very ill, and cannot continue to serve. His three-year term 1 ..... :; N~-7 will expire June 30, 2004. Mr. Dickey serves on this committee since he is also the current Member at Large on the Roanoke Valley Regional Cable TV Committee. At the July 23, 2002 meeting, Supervisor McNamara nominated Lee Eddy to serve the unexpired term of Mr. Dickey. It was the consensus of the Board to table discussion on this nomination until August 27, 2002. 6. ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE Mr. Jim Dickey who is the Member at Large member on the Regional Valley Regional Cable TV Committee is very ill, and cannot continue to serve. His three- yearterm will expire June 30, 2004. At the July 23, 2002 meeting, Supervisor McNamara nominated Lee Eddy to serve the unexpired term of Mr. Dickey. It was the consensus of the Board to table discussion on this nomination until August 27, 2002. 7. SOCIAL SERVICES ADVISORY BOARD (Appointed by District) The four-year term of H. Odell Minnix, Board Liaison, expired August 1, 2002. SUBMITTED BY: ~ ~~ Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No. Yes Abs Church Flora _ McNamara Minnix _ Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION 081302- 3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 13, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes for the March 26 and July 23, 2002 Board of Supervisors meetings and the July 19, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. 3. Request to appropriate $25,000 for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Dan Morris, Director, Finance Betty McCrary, Director, Social Services John Chambliss, Assistant County Administrator Brent Robertson, Director, Budget Deborah Harris, Finance Robert W. Johnson, Career, Technical and Adult Education Administrator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Patricia Radcliffe, Director of Pupil Personnel Svcs & Special Ed Gerald Holt, Sheriff Gary Robertson, Director, Utility Arnold Covey, Director, Community Development . -~ ~ ., ~ (r~r' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 13, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes for the March 26 and July 23, 2002 Board of Supervisors meetings and the July 19, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. 3. Request to appropriate $25,000 for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. 1 -.~. .~ - ~ l i 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 t July 26, 2002 '~ ~-' ,,~~. ~ s,l~. 1 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 26, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Vinton War Memorial, Vinton, Virginia, this being an adjourned meeting from July 23, 2002 for the purpose of attending the Greater Roanoke Valley Leadership Summit meeting hosted by the Town of Vinton. IN RE: .CALL TO ORDER Don Davis, Mayor of the Town of Vinton, called the meeting to order at 12:40 p.m. MEMBERS PRESENT: Vice Chairman Joseph McNamara, Supervisor Harry C. Nickens MEMBERS ABSENT: Chairman Joseph B. "Butch" Church, Supervisors H. Odell "Fuzzy" Minnix, Richard C. Flora STAFF PRESENT: John M. Chambliss, Assistant County Administrator; Diane S. Childers, Clerk to the Board OTHERS PRESENT: Elected officials and staff from the City of Roanoke, City of Salem, Town of Vinton, County of Franklin, County of Alleghany, County of Bedford, City of Covington, County of Botetourt; representatives from the Fifth Planning District Regional Alliance. IN RE: WELCOME AND INTRODUCTIONS Mayor Davis welcomed the participants and introductions were I f July 26, 2002 3 ^ Regional Economic Strategy: Dr. Victor lannello, Vice Chair of the Fifth Planning District Regional Alliance, reported that the purpose of the Regional Economic Strategy was to reverse the declines currently being experienced in this region in the areas of population growth, employment, and educational attainment. He stated that the declines seen in these areas can be attributed to the reduced presence of railroad and banking industries, as well as reductions in some manufacturing sectors in the region. The goals of the Economic Development Strategy are to: ^ Establish common guiding principles for organizations and jurisdictions ^ Identify critical assets for economic prosperity (urban centers, research facilities) ^ Build consensus on key regional priorities ^ Provide a "song sheet" of agreed upon actions for organizations and governments Mr. lannello advised that development of the strategy consisted of engaging the services of economic development experts; building on prior studies, existing plans and ongoing activities; interviewing leaders in business, government, education and the community; and convening the Planning Leadership Group which identified and prioritized the strategies and tactics. The strategy is designed to elevate regional prosperity and create new patterns of growth through a strategic transformation that cultivates: July 26, 2002 cJ There are a number of cities who have experienced success with the implementation of similar airport initiatives, and Mayor Smith stressed the importance of creativity in developing the strategy. He indicated that creation of low-cost, competitive flights will draw increased travel and development to the region. Marketing the region as a "package" similar to the manner utilized by hotels will provide greater results. ^ Regional Water Supply Study Mr. Wayne Strickland, Executive Director of the Roanoke Valley- Alleghany Regional Commission, reported that the Alliance has completed the process of interviewing consulting firms to perform the regional water supply study. A contractor has been selected and will be announced at a press conference on July 29, 2002 at 10:30 a.m. at the Regional Commission offices. There were seven participating governments involved in the discussions. Mr. Strickland expressed his appreciation to the participating governments, and commended them for their efforts in working together as a region. IN RE: CLOSING COMMENTS It was decided that the next Regional Leadership Summit will be held in November and hosted by the City of Covington. The City of Roanoke volunteered to host the March meeting. Mr. Strickland reminded participants that y Y July 23, 2002 1 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 23, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of July, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix (Arrived at 3:02 p.m.), Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by the Reverend Diane Scribner-Clevenger, Unity Church of Roanoke Valley, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. July 23, 2002 3 North Roanoke area and Supervisor Flora, it is recommended that the new park be named Hollins Park. In response to Supervisor Flora's question, Mr. Haislip advised that a walking path is planned in the next one to two years. He stated that the access road and the layout of the soccer area are already conducive to walking. Supervisor Flora moved to approve staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Authorization to commence a civil action against Whitlow Auto Crushers and Sales, et al. to compel the removal of waste tires. Paul Mahoney. County Attorne Mr. Mahoney requested authorization to commence a civil action against Whitlow Auto Crushers and Mr. and Mrs. Whitlow to compel them to remove the waste tires located on their property. He stated that the Department of Environmental Quality (DEQ) estimates that there are over 50,000 waste tires on the property. The Whitlow's own in excess of 500 acres located off Ridgelea Road. In September 1999, the Board authorized a Consent Order to allow the Whitlow's 18 months to bring their operations back into compliance with the zoning ordinance. They had operated their auto crushing July 23, 2002 5 date the relevant provisions of the County's zoning ordinance. The consent order that staff recommended to the Board was in September 1999, and the Whitlow operation dates back to the 1950s. It was ascertained from aerial photographs that the Whitlow operation has expanded, and this expansion was not brought before the Board for approval. The September 1999 consent order focused on bringing the junk cars back into the 17 acre area that was consistent with zoning 30-40 years ago. Mr. Mahoney stated that the Whitlow's do not have a zoning permit, but they do have a valid, non- conforming use based upon their use for the past 40-50 years. Supervisor Nickens stated it would appear that, in the absence of the Whitlow's compliance, the County's only remedy would be legal action as opposed to the withholding of a special use permit. He stated that he would support staff's recommendation. In response to Supervisor Church's question, Mr. Mahoney stated he is not aware of any reimbursement program for disposal of tires that would apply to this operation. To qualify for reimbursement from the state, the business must be an identified end user of a recycled tire product. Mr. Mahoney clarified that this business is situated in the Windsor Hills district. Supervisor McNamara stated the County should use the legal process to attempt to eradicate illegal tire dumps. He is in support of the staff recommendation. Supervisor McNamara moved to approve staff recommendation. The motion carried by the following recorded vote: July 23, 2002 7 based on a one year payback. Industrial projects will be based on a three year payback schedule. Supervisor McNamara stated his support of the policy which strengthens the staff's ability to be effective in competing for business in the Roanoke Valley. He re- stated his opposition to the use of public funds for development of retail space, but indicated that this does not translate to opposition of the Public Private Partnership Policy. Supervisor Nickens moved to approve staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Nickens moved to approve the first readings and set the second readings and public hearings for August 27, 2002 with one comment. He indicated that he did not see any expression of the amended conditions noted on Item 4, and the map shows Spring Grove Drive intersecting with Baker Drive. He asked staff to verify the accuracy of the map and look into the matter of the amended conditions prior to the second reading. The motion carried by the following recorded vote: July 23, 2002 Dean Consultants, LLC. 9 4. First reading of ordinance to rezone 2.66 acres from C-1 C, Office District with conditions, to C-1 C, Office District with amended conditions, located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District, u on the etp ition of R. W. And Joan C. Bowers. IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service within the Public Utility Easement across property owned ~ the Board of Supervisors at the Center for Research and Technology, Catawba Magisterial District. Geor a Simpson, Assistant Director of Community Development) 0-072302-4 Mr. Simpson reported that there have been no changes in this matter since the first reading. There was no discussion on this matter. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None July 23, 2002 11 necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: APPOINTMENTS 1. Roanoke County Cable Television Committee Supervisor McNamara stated that a letter had been received from Mr. Lee Eddy indicating his interest in serving on this committee. He asked that Mr. Eddy be placed on the August 13 consent agenda for appointment to this position. 2. Roanoke Va11ey Regional Cable Television Committee Supervisor McNamara stated that Mr. Lee Eddy had indicated his interest in also serving on this committee. He asked that Mr. Eddy be placed on the August 13 consent agenda for appointment to this position. Supervisor Nickens expressed concerns over having one individual serving on so many committees. He stated that Mr. Eddy currently serves on the Roanoke Valley-Alleghany Regional Commission, the Clean Valley Council, the Metropolitan Planning Organization and the Roanoke Valley Greenway Commission. Supervisor Nickens indicated that he does not question Mr. Eddy's capabilities or ability to serve, but stated that the County may be depriving other individuals of an opportunity to serve. July 23, 2002 13 4. Request to accept donation of water easement located in the Plantation Grove Subdivision That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Ca ital Reserve 5. Accounts Paid -June 2002 6. Report of Claims Activity for the Self-Insurance Program 7. Proclamations Signed ~ the Chairman July 23, 2002 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: WORK SESSION (4T" FLOOR CONFERENCE ROOM) 15 1. Work session with Treasurer and Commissioner of the Revenue concerning staffing of Division of Motor Vehicles Office. Fred Anderson, Treasurer; Nancy Horn, Commissioner of the Revenue It was the consensus of the Board to postpone this work session until additional information is available regarding the location of the second proposed DMV satellite office. IN RE: CLOSED MEETING The closed meeting was held from 3:50 p.m. until 6:10 p.m. IN RE: ABSENCE Supervisor Minnix left the meeting at 6:15 p.m. IN RE: CHANGE IN ORDER OF AGENDA ITEMS Supervisor Church advised that Item S-5, Second Reading of Ordinance to obtain a Special Use Permit to operate a surplus sales business, Petitioner William E. Lee, will be heard prior to Item S-1 due to the fact that the petitioner is requesting a continuance. IN RE: CERTIFICATION RESOLUTION R-072302-6 July 23, 2002 17 1. Resolution honoring the late M~ H. Allen, former Clerk to the Board, for contributions durinct her eighteen nears of service to Roanoke County. R_m~~n~a Chairman Church and Mr. Hodge presented the resolution to the family members of Ms. Allen who were present at the meeting: Maribeth and Frank Thompson, Jeff Allen, and Alfie Allen. The Board members and staff reflected on their memories of Ms. Allen and her many contributions to the County. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix RESOLUTION 072302-7 HONORING THE LATE MARY H. ALLEN, FORMER CLERK TO THE BOARD, FOR CONTRIBUTIONS DURING HER EIGHTEEN YEARS OF SERVICE TO ROANOKE COUNTY WHEREAS, the late Mary H. Allen was first employed on March 5, 1984, as a Clerk Steno II, and also served as Secretary II, Secretary III, Administrative Secretary and Deputy Clerk before her appointment as Clerk to the Board on July 1, 1989; and WHEREAS, Ms. Allen, who passed away on May 16, 2002, following a brief illness, was greatly admired by her fellow co-workers and will be greatly missed by everyone; and WHEREAS, Ms. Allen served with great distinction in her capacity as Deputy Clerk and Clerk to the Board of Supervisors for more than fourteen years, making many significant contributions to that office including the improvement of citizen communications by implementing the use of voice mail, a-mail, posting of information on July 23, 2002 ABSENT: Supervisor Minnix IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 19 1. Second readin of ordinance to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District, upon the etp ition of William E. Lee. Janet Scheid, Chief Planner Ms. Janice Lee, wife of the Petitioner, requested that the Board postpone the second reading of this item until August 27, 2002. It was the consensus of the Board to allow the continuance. 2. Second readin of ordinance to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres zoned AV, Agricultural Village District, located at 7210 Franklin Road, Cave Spring Magisterial District, upon the etp ition of McNeil Asphalt. Postponed until August 27, 2002 at the request of the Petitioner. Supervisor Church confirmed with the Clerk that this item has been postponed until August 27, 2002 at the request of the Petitioner. 3. Second reading of ordinance amending and reenacting Section 18- 168 of Chapter 18, Article IV of the Roanoke County Code to rp Quids for an increase in the base and volume charges for sewer service, an increase in the sewer off-site facility fee, and the imposition of a July 23, 2002 2 of this plan would be an additional 8.36% increase which would go in effect January 1, 2004. Supervisor Nickens questioned the impact on the County's borrowing ability if the January 1, 2004 proposed increase is not implemented at this time. Mr. Morris stated that approximately half of the total increase would be sufficient to fund the additional borrowing but would not cover the cost of repair and maintenance charges. In response to Supervisor Nickens question, Mr. Morris clarified that the initial 8.36% increase would be sufficient to cover the necessary borrowing, if the amount of the construction is no more than $7 million. Supervisor Nickens stated his concern that there may not be enough information available to know whether the 8.36% increase in January 2004 is necessary. Mr. Morris stated that this plan was based on a minimum of $7 million cost incurred in the project and a possible return of $500,000 which will be applied to the existing outstanding loan. This would reduce debt service by approximately $35,000 per year. If the project goes to $9 million and the loan is limited to $7 million, this will require the use of the remaining funding in surplus. Mr. Morris verified that postponement of the second rate increase would not adversely affect the County's ability to borrow or rating. He indicated that if costs exceed $7 million, staff will need to request an additional increase of at least 8.36%. Mr. Robertson stated that if the Board were to adopt the ordinance as outlined by staff, a work session could be held in August 2003 to review the financial July 23, 2002 23 the water fund to cover sewer fund operations due to the fact that they are separate enterprise funds. He stated that the initial 8.36% increase will cover the $7 million in new borrowing. If additional funds are needed, they can be covered from surplus. The second increase is essentially for the purpose of covering repair and replacement. He stated his desire to withhold the second increase until information is available concerning construction costs. In response to Supervisor Church's question, Mr. Robertson clarified that the Board would not be locked into a second increase if they were to adopt the proposed ordinance. Mr. Robertson stated that if the second 8.36% increase is not needed, the Board would have to hold a public hearing prior to January 2004 to reduce the amount of that increase. Mr. Morris stated that this rate projection was based on construction estimates of $7 million, although $9 million could be covered through surplus. Without the second rate increase, staff will likely have to return to the Board for an additional rate increase. In response to Supervisor Nickens' question, Mr. Mahoney advised that in the past, a public hearing has been held whenever a rate is lowered due to the fact that it requires adoption of an ordinance. Supervisor Nickens pointed out that a second public hearing will be necessary if only the first increase is implemented, as well as if both increases are implemented and there is a need to later lower the rate. In order to be conservative, he stated his support to only address the first increase at this time. July 23, 2002 25 Supervisor Nickens moved to approve adoption of the ordinance with the exception that the second 8.36% increase projected to take effect January 1, 2004 be withheld. Staff is directed to keep the Board advised as to future needs as information becomes available. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix ORDINANCE 072302-8 AMENDING AND REENACTING SECTION 18-168, "SCHEDULE OF CHARGES", OF CHAPTER 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN INCREASE IN THE BASE AND VOLUME CHARGES FOR SEWER SERVICE, AN INCREASE IN THE SEWER OFF-SITE FACILITY FEE, AND THE IMPOSITION OF A CHARGE PER EQUIVALENT RESIDENTIAL CONNECTION FOR DEVELOPMENTS THAT WILL REQUIRE COUNTY MAINTENANCE OF A SEWAGE PUMP STATION WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has adopted and established sewer user rates for Roanoke County utility customers, as provided in Roanoke County Code §18-168; and, WHEREAS, due to the anticipated costs of necessary improvements and upgrades at the wastewater treatment facility, the Board of Supervisors has determined that an increase in sewer service rates is required; and, WHEREAS, the Board has determined that it is appropriate to make the adjustment of the sewer charges through an increase in the base and volume charges for sewer service, and through an increase in the off-site facilities fee; and, WHEREAS, the Board has determined that it is necessary to impose a pump station maintenance fee for new development to off-set the cost of maintaining sewage pump stations; and, WHEREAS, the provisions of this ordinance for rate increases are adopted pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2-2111 and §15.2-2122 of the Code of Virginia (1950, as amended); and, WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County, pursuant to §15.2-10? of the Code of Virginia (1950, as amended) on July 2, 2002, and on July 9, 2002; and, July 23, 2002 27 Sc =Cost of treating Class II SS contribution ($/lb.) Ps =Class II wastewater phosphorus contribution in excess of Class I wastewater limit (lbs.) Ns =Class II wastewater unoxidized nitrogen contribution in excess of Class I wastewater limit (lbs.) Nc =Cost of treating Class II phosphorus contribution ($/lb.) (c) The following schedule of base charges and volume charges for residential, commercial and industrial customers of the county shall apply for sewer service. The volume charge per one thousand (1,000) gallons will be based on water used. The volume charge is added to the base charge to determine the total sewer bill. SCHEDULE OF BASE CHARGES Volume Based SEWER RATES Water Supplied BASE CHARGE PER MONTH 1000 Gallons Effective £~-ffeeti~e Per Month 9-1-2002 ~--2844 0--10 $---8~~ $ 9.00 ~-9=~{~ 11--14 X47 1.3.51 4-q :-64 15--17 ~~ 22.52 ~q:49 18--28 X4:58 37.39 ^- 29--39 --48~~ 52.23 §6:38 40--54 -6F:49 72.05 X88 55--69 ~0 92.76 ~-80:-x? 70--111 '~ 149.94 ' 112 --153 ~-9-:13 207.14 ~4:4H 154--210 , ti~ 284.13 4 211--267 ~ 361.13 39-~.-3-~ 268--440 `^~ 594.83 ~ ^~,-r4 441--613 '~ 828.52 one 614--853 i ,n~ 1,152.73 '~-'~z? 854--1,093 ~ 1.,476.94 -~E>90:4q~ 1,094--1,400 ' ,'-r-,-4~ 1,891.21 ~-z- ^~T 1,401--1,707 ~4 2,305.47 2---^~.~ 1,708--2,087 2,818.80 ~- 2 088--2 467 ~8~4 9F 3 332 12 :2~~ , , : , . Volume Charge Per 1000 Gallons ~--x:1}9 1..52 x-64 July 23, 2002 29 (e) Installation payments. Any landowner may, at his option, request in writing on forms provided by the county, to be allowed to make payment on the off-site facilities fee portion of the connection fee, in thirty-six (36) monthly installments, provided that: (1) The amount of such fee shall be increased by twenty (20) percent. (2) The landowner shall execute a contract with the county for aforesaid installment payment a note evidencing such obligation in a form approved by the county attorney setting forth the amount and number of payments to be made together with other such terms and conditions deemed necessary and appropriate by the parties thereto. Such contract shall be recorded in the office of the clerk of circuit court of the county. (3) The county shall have the right to collect such payments in the same manner as provided for collection of sewer service charges together with other means as set out in the sewer contract. (4) Such note shall be paid in full prior to the transfer of title to any land for which sewer service was provided, and if the same are not paid in full by the date of transfer, the county shall have the right to discontinue service and remove all of its facilities and require payment of the full amount of the connection fees prevailing at that time, as if service had never been installed (~ Authority of board of supervisors to waive connection fees: (1) The board of supervisors may, by resolution, waive a portion of the connection fees for sewer facilities installed under federal or state funded sewer projects. The portion of the fee that is waived shall be indicated as county financial participation in the sewer project. (2) The board of supervisors may, by resolution, authorize all or a portion of the off-site facilities fee to be paid from the general fund for those commercial or industrial owners (applicants) which the board of supervisors determines would be in the best interest of the county's economic development and which would generate significant employment. (g) Minimum connection fee. The minimum connection fee for any connection will be that established for aaive-eighths-inch water meter. (h) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is based upon sewer service to one equivalent residential connection or "ERC") plus the off-site facilities fee (which is determined by ERC, type of service and effective date), as indicated in Tables I and II, and the pump station maintenance fee, if applicable. Basic Connection Fee: The basic connection fee is one hundred dollars ($100.00) and includes Roanoke County personnel installing the physical tap to the sewer main after excavation by the customer. Table I Off-site Facilities Fee Type of Service £~f#eeeiaie £~ffeeEiroe Effective 9-~-9~ ~~ 9-1-2002 July 23, zoo2 31 10 256.00 ~~9~ ~4;889:AA 512,000.00 12 368.64 4A:A~ §~8:8A 737,280.00 Pump Station Maintenance Fee: The pump station maintenance fee is five hundred dollars ($500.00) per one equivalent residential connection or "ERC" served or to be served by a sewage pump station that requires or will require County maintenance. (I) The director of finance is authorized to adjust utility charges arising from filling swimming pools with water when such water is not introduced into the sanitary sewer system. Any such adjustment shall be limited to once per year, and be for sewer charges only. The director of finance may promulgate regulations to implement this adjustment procedure. (j) For those customers that are sewer customers only and do not have water meters, sewer is billed at an estimated usage of thirty thousand (30,000) gallons per month for commercial customers and eighteen thousand (18,000) gallons per quarter for residential service. Such rates or charges shall be based on the schedule of charges established in this ordinance. ~nT ILAl .......... ..1.....,., ...... .. ._.,7 ,l..ll.._.. ._,..,_, .+......... /S~_ .,... ~.., ~. uvau uv~, aau effeet-i~i-S~e~e r aiw ~,u c-i-~ n uvuaa nn ~ a t.y,iv a L. v.vv/ 11 , w vLrc L''R9~~6 e~.' eery-pair3-fi r €r~rP--tire--~f~e~~- ~--rda~~ -o`~i ~er dinan ee, ' .L .. c.. _ : _cr..... _ ..1_... . t-~.~de~~'~~ef er ~- 3~ ~~ T _ t- - > > July 23, 2002 33 uses and the objectives of the Roanoke County Economic Development Department. The Planning Commission denied approval of this request with a vote of 3-0. There were no citizens present to speak on this item. Supervisor McNamara stated that the shopping center in question is old. The layout and design was at one time conducive to a neighborhood village concept with offices. He indicated that he has lived behind this center for 14 years and during this time, the center has never been full. Despite the fact that our economy is in a retail slowdown, he noted that there are not many centers along Route 419 which have vacancies. He stated that he would support this request. He views this as a church in transition which will not be in this location for an extended period of time. He stated that this may be the best use for this retail space since there has not been any interest by other businesses to locate in the center. The parking situation is not an issue as the church operates during hours when the center is closed. In response to Supervisor Nickens' question, Ms. Scheid reported that the term of the lease is two years. Supervisor Nickens questioned the taxable status of the property if the church were to locate within the retail center. Mr. Mahoney stated that this portion of the property would likely be exempt from taxation since it is a religious facility. He indicated that research would need to be conducted to determine how this exemption would be applied in a lease July 23, 2002 35 ORDINANCE 072302-9 GRANTING A SPECIAL USE PERMIT TO CALVARY CHAPEL ROANOKE TO OPERATE A RELIGIOUS FACILITY ON 3.48 ACRES LOCATED AT 2067A ELECTRIC ROAD (TAX MAP NO. 76.07-4-33), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Calvary Chapel Roanoke has filed a petition for a special use permit to operate a religious facility located at 2067A Electric Road (Tax Map No. 76.07-4-33) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002; the second reading and public hearing on this matter was held on July 23, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Calvary Chapel Roanoke to operate a religious facility located at 2067A Electric Road (Tax Map No. 76.07-4-33) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 5. Second reading of ordinance to obtain a S ecial Use Permit to o erate a commercial kennel on 18.16 acres located at 8232 Enon Drive, NW. Hollins Magisterial District, u on the etp ition of St. Francis of Assisi Service Dog Foundation. Janet Scheid, Chief Planner 0-072302-10 July 23, 2002 37 Planning Commission heard this petition on July 2 and their only questions dealt with the distance between the closest homes and the active portions of this property. The Planning Commission unanimously approved the request with one condition which is that no vehicular access shall be permitted on Buckland Mill Road. Ms. Patsy Ford, 2626 Southwoods Drive, spoke in support of the request. She is the Office Manager at Cave Spring United Methodist Church where the St. Francis of Assisi staff currently trains their dogs. She stated that they are in no way disruptive, and that they should not adversely affect the surrounding neighborhood. Ms. Hazel Bernard, Executive Director of St. Francis, was available to answer any questions that may arise. Ms. Judy Mick, 6261 Buckland Mill Road, owns the property closest to the site and stated that she is looking forward to the St. Francis relocation to this property. Ms. Margaret Camper, 8005 Enon Drive, stated that she felt that St. Francis would be an asset to the neighborhood. Mr. Mike Whitlow, President of St. Francis of Assisi, thanked the neighbors for their support. He indicated that the staff report states that there will be no outside dog runs, which is not the exact intent of St. Francis. He reported that with respect to the existing stable, St. Francis plans to build an outside portion to the kennel runs with a door which allows the dogs access between the •~ • July 23, Zoo2 39 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Ms. Gail Bowyer, 1209 Beaumont Road, presented a petition regarding noise from the Cloverdale Bandit Corporation, which was rezoned in 1992 from light industrial to heavy industrial use. The company has recently installed a new filtration system which makes considerable noise and is disruptive to the surrounding neighborhood. Ms. Bowyer requested that the Board consider rezoning this property to light industrial, and assist Cloverdale Bandit Corporation in purchasing the necessary equipment to reduce the noise levels in the area. Mr. Hodge reported that staff has been working on this matter and will continue working to resolve the issue. In response to Supervisor Nickens' question, Ms. Bowyer reported that the noise from the corporation had not been disruptive prior to the installation of the new equipment. July 23, 2002 41 IN RE: COUNTY ADMINISTRATOR COMMENTS Mr. Hodge voiced his appreciation to the County staff and board members for their support of the NSA tournament, as well as the City of Salem and City of Roanoke. He also thanked Ms. Franklin for her attendance at the Board meetings. IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 8:40 p.m. until Friday, July 26 at 12:00 p.m. at the Vinton War Memorial to attend the Local Governments Regional Summit. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph B. "Butch" Church Chairman April 9, 2002 201 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 9, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of April, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Rabbi Manes Kogan, Beth Israel Synagogue. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF April 9, 2002 203 The briefing was presented by Chief Burch. He advised that David Turner from the Environmental Protection Agency (EPA), and Rick Weeks from the Department of Environmental Quality (DEQ) were present. Chief Burch advised that since the last briefing, a great deal of progress has been made. EPA has negotiated a contract to extinguish the fire with Williams Fire, which began work last Thursday. Even with the addition of foam and water, very little runoff has been experienced, and that has been caught in the retention ponds. It is hoped that within a week or so, the front body of the fire will be extinguished. A town meeting was held, last Thursday night and the residents of Starlight Lane were invited along with the general public. There were some good questions raised and some helpful suggestions made such as having a web site with updated information and air quality readings, and the County is in the process of establishing this web site. Roanoke County Fire & Rescue staff are working in conjunction with the Williams Fire crew members and the County continues to be part of the unifying command and involved in the decision making process. Chairman Church thanked Mr. Turner and Mr. Weeks for their assistance. Mr. Turner thanked the County for the cooperation that they have received and advised that Williams Fire has made a tremendous amount of progress. They hope to fully extinguish the front ravine fire by the end of the week and move to the other fire site. Mr. Weeks advised that they are still monitoring the air quality and it continues to be pretty good. They are continuing the surface water monitoring at six stations with the water April 9, 2002 20 e J hazardous waste. (2) That this evacuation has to be co-ordinated with the State Coordinator of Emergency Management. Mr. Mahoney sent copies of this resolution to the Secretary of Public Safety and spoke to the Assistant State Coordinator of Emergency Management. (3) Grants authority to the County Administrator in limited circumstances and conditions to allow other persons to access the property. Those conditions are subject to what is deemed necessary for public health, safety and welfare. He requested that the Board adopt the resolution. Supervisor Nickens moved to adopt the resolution. The motion carried bythe following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 040902-1 ORDERING AN EVACUATION OF THE KEELING PROPERTY AND IMPLEMENTING THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDER WHEREAS, by Executive Order Number 11, the Governor of the Commonwealth of Virginia confirmed, ratified, and memorialized in writing his verbal orders issued March 24, 2002, wherein he proclaimed a State of Emergency due to the fire fire at the Willie J. Keeling property in Roanoke County, pursuant to authority granted by Section 44-146.17 of the Code of Virginia, and by Article V, Section 7 of the Constitution of Virginia, and by Section 44-75.1 of the Code of Virginia; and WHEREAS, pursuant to Section 44-146.17 of the Emergency Services and Disaster Laws, the Governorordered certain protective and restorative measures, including the evacuation of areas threatened by this event; and WHEREAS, pursuant to Section 44-146.21 of the Code of Virginia, a local governing body may determine that evacuation is deemed necessary for the preservation of life, the protection of health, or other emergency mitigation, response or recovery. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: April 9, 2002 2~7 R-040902-2 Ms. Hyatt advised that the Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 13, 2002, the Commission approved the budget for fiscal year 2002-2003 to be forwarded to the governing bodies of the two localities. The 2002-2003 budget has revenues of $6,251,930 and expenditures of $6,050,531. Ms. Shuck advised that the 2001-2002 budget shows a slight surplus of $50,000 and that gradually passengers are returning to air travel. It is an improving situation but it has been a difficult year due to the decrease in passengers resulting in lower revenues, as well as increased costs from security requirements by the federal government. There are no major expenses or capital purchases anticipated, but approximately eleven personnel are expected to be necessary due to security issues. There are no raises scheduled, but a moderate increase may be available to employees when the fiscal year begins July 1. The overall capital program is moving forward as originally scheduled, primarily because the funds for those projects come from federal and state grants and have not been decreased. The runway project, expansion of the over-flow parking, and a general aviation project being planned will go forward because the funding is secure. In response to Supervisor Nickens' inquires, Ms. Shuck advised that there April 9, 2002 209 2. Request for approval of Roanoke Valley Resource Authority budget for fiscal year 2002-2003. (Dania) Morris, Finance Director, and John Hubbard, CEO, RVRA) R-040902-3 Mr. Morris advised that staff is recommending approval of the 2002-2003 operating budget for the RVRA. This budget is being presented to the County, Roanoke City and the Town of Vinton for approval. Mr. Hubbard advised that the budget totals $8,269,925 which is a slight decrease over the current 2001-2002 budget. They have included surplus funds of $800,000 as part of the revenue next year and currently in this budget, there are $519,000 in surplus funds. This surplus has allowed RVRA to offer the County again this year the rate of $43 per ton and maintain the rate of $55 per ton for commercial haulers in the Valley. This is the tenth year that the fees have remained at the current rate for commercial users and the second year that the fee has been reduced to $43 for municipal members. In response to Supervisor Nickens' inquiries, Mr. Hubbard advised that the County serves as RVRA's fiscal agent and benefits are through the County plan. Mr. Hubbard also advised that the budget includes 2% market and 2% performance fora 4% salary increase but adjustments would be made based on what the County, Roanoke City and Town of Vinton approve for salary increases in their budgets. April 9, 2002 211 Mr. Morris advised that this is a recommendation to approve the health insurance rates for 2002 and 2003. Staff indicated last year that in order to curtail rising costs, they would look closely at plan design and the fact that less than 6% of employees are enrolled in the Comprehensive Plan. The proposal is to merge the Comprehensive (COMP) and Point of Service (POS) plans into one Preferred Provider Organization (PPO) plan. This would remove the Primary Care Physician from being a requirement as it is with the current POS plan. In addition, that would reduce the overall cost increase from 19% to 13% which represents a cost saving of approximately $850,000 to the County, School and employees. Part of the savings of the PPO plan would come from administrative savings on the part of Trigon and part from the increases in the total out-of-pocket maximums and co-insurance of 10% on out patient services. To assist employees with the transition to the higher out-of-pocket maximums, staff is proposing a policy to allow employees to use acash-in leave policy which is the next item on the agenda. This recommended plan for health insurance keeps the employees' contributions at the same rate that they have been for many years which is 11.65% of costs for single, and 37.00% of costs for employee and minor or family coverage. Staff looked at the cost of the health increases versus the 2.5% salary increase and found that currently there is only one individual whose projected salary increase would not cover family coverage and this will betaken care of administratively. The total budget increase is approximately $576,000 for the County and $1,025,000 for Schools. April 9, 2002 213 applauded the School and County staff for their successful negotiation of the contract. Supervisor Nickens moved to approve the health insurance rates. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 4. Request to use accumulated sick and annual leave for medical pay-out (Dania) Morris, Finance Director, and Joe Sgroi, Human Resources Director) A-040902-5 Mr. Sgroi advised that this procedure will allow employees who have exceeded the old Point of Service (POS) plan in network annual out-of-pocket maximums of $1,000 member, or $2,000 family, to cash-in accumulated sick or annual leave to the County should they so desire. Health care costs continue to rise and this procedure is meant to be a temporary measure to mitigate the potential effects to individual employees. Since this is intended to help phase-in the new Preferred Provider Organization (PPO) medical plan, it is proposed that this procedure be effective through the calendar year ending December 31, 2003. It is recommended that the procedure be reviewed again upon the renewal of the health insurance rates for 2003-04 during the Spring of 2003. At that time, a recommendation to continue, amend or discontinue the procedure will be April 9, Zooz 215 able to verify with the employees' authorization for release to the HR Department what the out-of-pocket expenses have been for a specific employee or family. Mr. Sgroi felt this plan would encourage employees to save their sick leave. Supervisor Nickens advised that he supported the concept but would ask that the staff either monitor or review to see if there should be a provision to retain a minimum of at least forty hours within the sick category in order for there to be some kind of cushion. He feels that this is a positive move for the employees and should not adversely impact the County. Supervisor McNamara advised that he will support the plan and agrees with the higher out-of-pocket expenses to keep the rates down but if the County passes a health plan that has a maximum $6,000 out-of-pocket expenses, there should be a line item in the budget to pay back those employees who go over the $2,000 out-of-pocket expenses. Since this number of employees is estimated at six, the maximum exposure to the County could be $24,000. In response to Supervisor Flora's question of whether to cash out the annual leave first instead of the sick leave and using the Sick Leave Bank, Mr. Sgroi advised that procedurally the employees would have to go through sick and annual leaves before going through the Sick Leave Bank. Supervisor Minnix advised that he did not feel this is as serious a problem as originally thought since most employees who have been with the County very long have April 9, 2002 was established in November, 1999, and the line went into service in the spring of 2000. The connection fee was $6,500 and after the February 9, 2000 deadline, the connection fee went from $6,500 to $8,876. The reason Mr. Board was asking for the waiver is that the water line is in place and Section 22.71 of the Roanoke County Code requires that any property that has a building on it where the County owned water system is at the lot line, or within a street or easement adjoining such lot line, shall be connected with such system. Mr. Board asked to pay the $6,500 connection fee rather than the $8,876. Mr. Benninger advised that there are three alternatives: (1) Do not approve the request forwaiverfrom the requirement to connect to the County owned water system. (2) Approve the request for reduction of the water connection fee from $8,876 to $6,500. (3) Approve the request for the waiver from the requirement to connect to the County owned water system. Staff recommends that the Board approve Alternative #1 and deny the request for a waiver. Supervisor Minnix advised that granting a reduction in the connection fee is not advisable since property owners on other projects have been required to pay the higher connection fees and according to Mr. Mahoney, the ordinance granting the Clearbrook Lane Water Line Extension Project would have to be amended. Supervisor Minnix continued that also according to Mr. Mahoney, if the Board grants the waiver, Section 22- 71 of the County Code would have to be repealed. April 9, 2002 219 Creek Road, northwest, approximately 300 feet in 1988 and 1989. The Departments of Community Development and Utility have no objections to the proposed vacation with the following conditions: (1) that a 10-foot water/sanitary sewer easement be retained and (2) that a 10-foot public utility easement be retained. Staff has received favorable responses from the two additional property owners adjacent to the remaining sections proposed to be vacated and staff requests the Board to approve the first reading of the ordinance. There was no discussion. Supervisor Flora moved to approve the first reading and set the second reading and public hearing forApril 23, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. First reading of ordinance vacating a 15-foot drainage easement, Section 15, Penn Forest and Section 18, Penn Forest and vacating a 40-foot drainage easement, Section 15, Penn Forest, Cave Siring Magisterial District, upon the petition of James F. Kinder, Jr , Jacqueline M Kinder and Carol H. Berglund. (Arnold Covey, Director of Community Development) April 9, 2002 221 Hollins Magisterial District upon the petition of F. & W. Community Development Corporation (Arnold Covey, Director of Community Development ) Mr. Covey advised that F. & W. Community Development Corporation is planning to plat a new section of The Groves, called Huntridge Groves Section 1, and in order to do this, they need to vacate these two easements so they can clean up the record map. Staff is currently in the review process and once the necessary bonds are in place and the record cleared up, F&W will move forward and develop the proposed lots. Staff recommends approval of the first reading of the ordinance. There was no discussion. Supervisor Flora moved to approve the first reading and set the second reading and public hearing forApril 23, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 4_ First reading of ordinance authorizing creation of and financing for a Local Public Works Improvement Project -Joe Carrol Road Water Project, Ca#awba Magisterial District. (Gary Robertson, Utility Director) April 9, 2002 223 should they connect at a later date. Based on present fees, the cost to connect at a later date would be $7,076. There was no discussion. Supervisor Church moved to approve the first reading and set the second reading for April 23, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: REPORT ON SPRING HOLLOW RESERVOIR In response to a request from Supervisor Minnix, Mr. Benninger gave a report on Spring Hollow Reservoir. He advised that the County has been pumping water from the Roanoke River at every opportunity but is still meeting the flow requirements and as of April 1, meeting an additional withdrawal condition because of the fish spawning season from April 1 to June 1. The County has pumped approximately 500 to 550 million gallons which added about 18 feet to the reservoir. He advised Supervisor Church that the reservoir holds 3.2 billion gallons at full pond. IN RE: APPOINTMENTS 1. BuildingCode Board of Adjustments and Appeals serving as Fire Code Board of Appeals April 9, 2002 225 4. Request from Schools to accept $1,700 Virginia Commission for the Arts grant to apply toward performance by the Virginia Opera for elementary schools. 5. Request from Schools to accept $136,879 Virginia Tobacco Settlement Foundation Grant for implementation of the Life Skills Training curriculum in grades 3-8. 6. Request from Schools to accept $15,000 Learn and Serve Virginia K- 12 Grant to purchase services from Family Service of the Roanoke Valley. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adoptthe Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS (1) Paul Bell, 2705 Hillbrook Drive, spoke against having a regional water authority. (2) Ruth Moseley, 3425 Greencliff Road, spoke of concerns about the recent tire fire. (3) Rhonda Conner, 2193 Wildwood Road, asked several questions about the fire fire. (4) Mike Altizer, 3005 Valley Stream Drive, suggested that the Board look at doing a study of how companies are disposing of their tires to avoid future problems with tire dumps. April 9, 2002 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS 227 Supervisor McNamara: (1) He advised that it needs to be remembered that atone time accumulating tires was not illegal and that the County staff did a good job when it created a contingency plan which prevented a bigger disaster. (2) He asked for the status of his request for information on reducing the BPOL tax. Mr. Hodge advised that staff will have a response within a few months. Supervisor Minnix advised that Cave Spring High School and PTSA are having a free annual health and fitness fair from 10 a.m. until 2 p.m., April 13, at the school, and invited everyone to attend. Supervisor Nickens: (1) He suggested thatthe Board mightwantto adjourn to April 16 to attend the Branding Charette sponsored by the City of Roanoke at the Jefferson Center and asked Chairman Church to poll the Board as to who would attend. Chairman Church agreed to do this after the work session. April 9, 2002 ~~~ The Closed Meeting was held from 5:15 p.m. until 5:40 p.m. IN RE: CERTIFICATION RESOLUTION R-040902-8 At 5:50 p.m., SupervisorChurch moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES.: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 040902-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None April 9, 2002 IN RE: ABSENCE Supervisor Nickens left the meeting at 6:40 p.m. IN RE:. ADJOURNMENT 231 Chairman Church adjourned the meeting at 7:05 p.m. to April 18, 2002 at 12 Noon at the Center for Applied Technology and Career Exploration (CATCE) to attend the Local Governments Regional Summit, hosted bythe Franklin County Board of Supervisors Submitted by, Brenda J. Holton, CMC Deputy Clerk to the Board Approved by, Joseph B. "Butch" Church Chairman March 26, 2002 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 26, 2002 163 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of March, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by the Reverend Everett Kier, Salem Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Chairman Church added two items: (1 }briefing on the results of the fire operations on Starlight Lane and (2) moved Item E-4 (request to remove the 90 day moratorium on Colonial Avenue) to the evening session as Item T. March 26, 2002 165 Chairman Church presented Supervisor Minnix with a service award for ten years of service to the County and thanked him for his contributions. IN RE: BRIEFINGS 1. Briefing on fire operations concerning brush and tire fire on Starlight Lane. Mr. Hodge expressed thanks to Battalion Chief Poff for his efforts at battling the recent fire of the third largest tire pile in the state. These tires had accumulated over the last 35 to 38 years. County staff had worked with the property owner, agencies and corporate citizens to get the site cleaned up but their efforts were not successful. Recently the County signed a contract and agreement with the property owner and the Department of Environmental Quality (DEQ) to begin clearing this site of the tires when the fire started. He, along with County staff and the Board members, regret any negative impact to the citizens, especially those who live in the area. The County had a contingency plan in place that paid off since no one was injured, and no homes or vehicles were lost. He thanked the members of the various agencies and County staff, especially Chief Burch, Battalion Chief Poff, Paul Mahoney, Rick Weeks of DEQ, Chairman Church, Supervisor Minnix, Dan O'Donnell, and John Chambliss, commending them all for working so well together. He recognized Chief Burch's father and sister Pat as being present in the audience. Assistant County Administrator Dan O'Donnell advised of the events that lead up to the declaration of a state of local emergency starting with the fire at 3:30 p.m., Saturday, March 23, 2002, and opening of the Emergency Operations Center. Battalion Chief Poff was in charge at the site and worked through the County's March 26, 2002 167 cleanup of the fire. The Board members expressed their appreciation to the DEQ officials present for their assistance in the clean up. Chairman Church also expressed appreciation to County Administrator Elmer Hodge for his assistance. IN RE: NEW BUSINESS 0. Resolution ratifying the declaration of a state of local emergency, ratifying the request to the Governor to declare a state of emergency, and requesting support and assistance from the U. S. Environmental Protection Agenck R-032602-1 Mr. Mahoney asked for approval of a resolution to ratify and confirm the existence of the local emergency which was declared by Mr. O'Donnell on Saturday, March 23, 2002. This confirmation must be made within fourteen days of the declaration. The resolution also ratifies and confirms the request by Chairman Church to the Governor for a declaration of a State of Emergency on Sunday, March 24, 2002, and requests the support and assistance of the U. S. Environmental Protection Agency to respond to this emergency. He thanked Brett Burdick, Rick Weeks and Bob Crouch for their assistance in expediting the declaration from the Governor which was granted on Sunday afternoon. Chairman Church thanked Governor Warner and Bob Crouch for their quick efforts in assisting the County. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None March 26, 2002 ~ 69 government will implement a new National standardized payment system for Medicare which is approximately 60% of what the County collects. In order to continue collecting the rates, the new rate schedule and categories must be adopted by the County and he requested that the Board approve the new fee structure by resolution to provide for continued funding. There was no discussion. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 032602-2 ADOPTING A REVISED SCHEDULE OF AMBULANCE TRANSPORT FEES AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES ordinance as an addition to the Roanoke County Code on May 22, 2001 which establishes the legal structure for providing emergency medical transport services and accompanying fees as provided for by the Code of Virginia; and, WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2 ADMINISTRATION of the Roanoke County Code, provides that the Board of Supervisors, by resolution, may establish reasonable fees for the provision of emergency medical services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue ;and, WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue, for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and, WHEREAS, the U.S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or categories of ambulance services which must be complied with to receive Medicare reimbursements. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Basic Life Support (BLS) Emergency $ 145.00 March 26, 2002 ~ 71 Supervisor Nickens pointed out for the Board's consideration that the County has about $1.2 million above the 6% required to be kept in the unappropriated fund balance, and with this healthy fund, the tax rate could be adopted now at $1.12 but modified downwards later. The $1.12 rate could not be increased. Supervisor McNamara advised that he thought it was prudent of the Board to have a surplus especially when it is a time of slow revenue growth. He would like for the Board to consider a revenue stabilization account within the general fund unappropriated balance so while the target fund is 6.25% of general fund, there is also a $1 million or $2 million cushion which would allow more aggressive revenue forecasting. Supervisor Minnix advised that he was fearful of using one time money but wanted to keep the burden on taxpayers as low as possible. Without knowing exactly how much the County will receive in state funds, he would leave the rate as it stands now. He thought that both suggestions from Supervisors McNamara and Nickens were good and staff should continue to analyze the situation. Supervisor Church advised caution in moving forward with any reduction in the tax rate. Mr. Hodge encouraged the Board to leave the tax rates where they are because this year there is a shortfall of almost $900,000, and there are other things to be considered such as reductions from the Compensation Board to the Sheriff and other four constitutional officers, the cost for the fire and any reserve funds that will be needed. Supervisor Nickens suggested that this could be discussed during the budget work session already scheduled and moved to delay action on setting tax rates for real estate, personal property and machinery and tools until the evening session. The motion carried by the following recorded vote: March 26, 2002 ~ 73 Ridge Parkway Visitor Center, and Roanoke River Greenway. Projects not on the plan include Route 11 (Williamson Road), Route 115 (Plantation Road); Route 116 (Jae Valley Road }Bridge, Route 220S (from Route 419 to Buck Mountain Road), and Route 460E (Wal-Mart Development}. Staff recommends adoption of the prioritized list of projects and resolution to be presented at the pre-allocation hearing on April 9, 2002. County staff will attend the public meeting and is requesting that the Board of Supervisors appoint a representative to attend this meeting. Supervisor Nickens moved to adopt the resolution with change in paragraph #5 from 311 Catawba to Route 460 East and with deletion of any funds for I- 73. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None Supervisor Nickens moved to adopt the resolution with the inclusion of the plan for I-73. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: Supervisor Nickens RESOLUTION 032602-6 REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2002-2008 PRIMARY AND INTERSTATE SIX YEAR IMPROVEMENT PLAN WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows; and March 26, 2002 175 Traffic Counts: 15,000 vehicles per day from the Roanoke City limits to Peters Creek Road. This stretch has also been identified as an alternate route in the event of blockage on I-81/581. Recommended Improvements: Afour-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000 2. Route 115 (Plantation Road) Need: This two-lane section of Plantation Road is approximately 2.43 miles in length with numerous secondary road connections. The road needs to be improved from Roanoke City limits north to Route 11. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke City limits to Williamson Road, 11,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $12,000,000-$15,000,000 3. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four-lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. Traffic Counts: From the Roanoke City limits south is approximately 44,000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000 March 26, 2002 177 4. Request to lift the 90-day moratorium on Colonial Avenue Project, listed as Priority #3, in the County's Six-Year Secondary Road System Construction Plan for Fiscal Years 2002-2008. (Arnold Covey, Community Development Director? This item was postponed to the evening session. IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor McNamara moved to approve the first readings and set the second readings and public hearings for April 23, 2002. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 1. 2. Ralph T. Henry_ 3. IN RE: CONSENT AGENDA March 26, 2002 179 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 032602-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARVIN L. LOYD, SHERIFF'S OFFICE, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Marvin L. Loyd was first employed by Roanoke County on July 1, 1975, as a special Police Officer under the direction of the Sheriff; and also served as Deputy Sheriff/Corrections Officer; Deputy Sheriff/Court Bailiff and Deputy Sheriff/Corporal/Civil; and WHEREAS, Deputy Sheriff Sergeant Loyd retired from Roanoke County and the Sheriff's Office on March 1, 2002, after twenty-five years and nine months of service; and WHEREAS, Deputy Sheriff Sergeant Loyd served his country with distinction in the United States Army in Desert Storm and Bosnia while employed with the County; and WHEREAS, Deputy Sheriff Sergeant Loyd provided great assistance in the construction of the Police Firing Range and made many other contributions to the citizens of this County during his career; and WHEREAS, Deputy Sheriff Sergeant Loyd, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARVIN L. LOYD for over twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 032602-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ALONA H. SHELTON, SHERIFF'S OFFICE, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Alona H. Shelton was first employed by Roanoke County on June 27, 1987, as a Deputy Sheriff -Corrections Deputy in the Sheriff's Office; and March 26, 2002 181 4. Future School Capital Reserve 5. Accounts Paid -February 2002 6. Statement of Expenditures and Estimated and Actual revenues for the month ended February 28, 2002. 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 28, 2002. 8. Proclamation signed by the Chairman. 9. Report from Roanoke Valli-Alleghany Regional Commission 10. Report from VDOT of changes to the Secondary Road System in February, 2002 IN RE: CLOSED MEETING At 4:20 p.m., Supervisor Church moved to go into Closed Meeting pursuant to Code of Virginia 2.2-3711 A (7}consultation with legal counsel and briefings regarding the Regional Sewage Treatment Plant contract. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: CLOSED MEETING The Closed meeting was held from 4:30 p.m. until 5:30 p.m. IN RE: WORK SESSION 1. Budget Work Session with Schools March 26, 2002 183 accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: RECOGNITION Chairman Church introduced members of Boy Scout Troop 216 and Scout Master Bruce Hancock IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution of Congratulations to Justin London for an outstanding football season and being named to All-State First Teams, Group AA. R-032602- 9 Chairman Church presented Justin London with the resolution. Also present were his parents, Coach Hickam and Assistant Principal Frank Dent from Northside High School. Supervisor Nickens moved to adopt the resolution. The motion carried by March 26, 2002 185 Chairman Church advised that this time has been set aside for cultural, tourism and other agencies to submit funding requests to the Board in alphabetical order. The following representatives from twenty-one agencies requested funding in the 2002-2003 budget. (1) Susannah Koerber, Curator, Art Museum of Western Virginia, requested $5,000; (2) Susan Jennings, Arts Council of the Blue Ridge; (3) Thomas R. Brock, Jr., Center in the Square; (4) David Kjolhede, Roanoke Valley Convention and Visitors Bureau; (5) Roger Ellmore, Explore (The River Foundation); (6) Aletha S. Bolden, Harrison Museum of African American Culture requested $5,000; (7) Kent Chrisman, History Museum and Historical Society of Western Virginia requested $10,000; (8) Rob Logan, President of the Board of Directors, To the Rescue Museum/JSW Foundation; (9) John Levin, Mill Mountain Theatre, requested $ 8,500; (10) Beth Poff, Blue Ridge Zoological Society/Mill Mountain Zoo; (11 } Lisa Ison, the New Century Venture Center; (12) Bill Krause, Opera Roanoke, requested $12,000; (13) Dr. Walt Gold, Roanoke Symphony Orchestra; (14) Jim Phipps, Chair, Roanoke Valley Greenway Commission, requested $11,400; (15) Brian Duvall, Executive Director, Salem-Roanoke County Chamber of Commerce; (16) Stuart Hill, Science Museum of Western Virginia; (17) Ethel Noell, President, Vinton Chamber of Commerce; (18) Peter Lampman, Virginia Amateur Sports, Inc., requested $45,000; {19) Katherine Strickland, Executive Director, Virginia Museum of Transportation, and Tom Jones, Vice President of the Board, requested $10,000; (20) Judith Clark, Young Audience of Virginia, requested $5,020; and (21) .Carol Tuckwiller, Director of Research and Archives for the National D-Day Memorial Foundation, requested $10,000. March 26, 2002 187 concerns over the potential for five lanes of right-of-way, the absence of traffic calming measures on either design alternative, and differences regarding traffic estimate methodology. This meeting occurred on February 6. Citizens raised a variety of traffic issues, presented their challenges to VDOT's traffic projections and discussed the Community Village concept. Staff proposed that any additional funding earmarked for the proposed project be used exclusively for preliminary engineering until the issues of traffic and right-of-way acquisition are resolved. Mr. Covey described the alternatives available: (1) Approve the VDOT design for two-lane construction with individual turn lanes and acquisition of the ultimate right-of-way. (2) Approve the VDOT design for two-lane construction with individual turn lanes within the minimum necessary right-of-way. (3) Impose cone-year study period for the CAA, VDOT and County staff to resolve traffic and right-of-way issues with any additional funding for preliminary engineering only. Staff recommends Alternative 1. Lisa Sutherland, 4810 Colonial Avenue, and Tom Webster, 4714 Colonial Avenue, asked to yield their time to speak to Cindy Webster. Wade Sutherland, 4810 Colonial Avenue, thanked Mr. Hodge, Supervisor Minnix and County staff for their professionalism and continued support on this issue. He advised that he wanted to elaborate on several documents which had been given to the Board members in support of the CAA position. He pointed out the actual traffic counts taken on May 4 and 5, 1999 on Colonial Avenue between Vest and Girard show peaks during a one to two hour period, less at other times, and drastically diminished traffic counts in the evening. He also referred to the Colonial Avenue Average Daily Trips data that was taken between Vest and Girard beginning in 1972. He also referred to a time travel comparison study using Rt. 221 and Rt. 419 versus Colonial Avenue March 26, 2002 ~ gg when looking at the six-year plan and seeing easements in place on Penn Forest as well as other roads, they were concerned about Colonial Avenue being used as a possible alternative to Route 419. She further described some of the CAA's requests for traffic calming. Responding to Supervisor Nickens' inquiry, Mr. Covey advised that the project at this point is two lanes and that the five lane ultimate right-of-ways would be used only if necessary. The two lane design is supposed to be sufficient until 2013 and at that time, if the traffic generates 12,000/10,000 vehicles per day, a wider road design would be necessary. VDOT's decision is whether to buy the ultimate right-of-ways now, primarily from North Cross School, or just the ones necessary for two lanes. In response to Supervisor Church, VDOT's Resident Engineer Jeff Echols advised that they could agree to a sixty to ninety day delay. Supervisor McNamara advised that he would be agreeable to granting at least a sixty day delay but he felt this was a safety issue and the road should be improved. Supervisor Minnix advised that the project is not ready and advised that there has already been a ninety day delay and he is not sure if another ninety day delay will help. Mr. Covey had informed him that this project could be delayed for a year without losing the $167,000 that has been spent on the project for engineering. He advised that if the road goes to five lanes, in ten years it will all be commercial. Supervisor Minnix moved Alternative #3 - impose a one year study period for CAA, VDOT and County staff to resolve traffic and right-of-way issues with any additional funding for preliminary engineering only. Supervisor Flora advised that he feels there is no lower road design standard than a two lane road and did not think a short delay or even a one year delay March 26, 2002 ~ 91 owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, one of the commercial leases assumed at the time of purchase was with Cisco Systems, Inc., for 1400 square feet of office space in Suite 200 on the second floor of the building, and said lease expired on February 28, 2002; and, WHEREAS, Cisco Systems, Inc., has submitted an offer and staff has negotiated with the tenant to re-lease the premises for a period of two years from March 1, 2002, at a rental of $1,400.00 per month, with the option to renew the lease for an additional two years at a two percent (2%) rental increase; and WHEREAS, it would serve the public interest to continue to lease the premises to Cisco Systems, Inc., in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002; and the second reading and public hearing was held on March 26, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of 1400 square feet of office space in Suite 200 at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, for a period of two years at an annual rental of $16,800.00, payable monthly in the amount of $1,400.00, commencing as of March 1, 2002, and ending on February 29, 2004, with the option to renew said lease for an additional period of two years at a two percent {2%) rental increase, to Cisco Systems, Inc., is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried March 26, 2002 193 ORDINANCE 032602-1 / AUTHORIZING EXECUTION OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL WHEREAS, pursuant to Ordinance 42892-7 and Resolution 011497-8, Roanoke County has leased from William Watts and Elizabeth B. Watts a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail since May 1, 1992; and, WHEREAS, said lease expires on April 30, 2002; and, WHEREAS, staff has negotiated with the property owners for a new lease of the parcel for parking purposes; and, WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of the County of Roanoke, the County is authorized to acquire property, including the lease of real estate; and, 2. That pursuant to the provisions of Section 18.04 of the Charter of the County of Roanoke, the acquisition of any interest in real estate shall be accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002, and the second reading was held on March 26, 2002. 3. That the execution of an agreement with William Watts and Elizabeth B. Watts to lease a parcel of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, in the City of Salem for public parking facilities at the Roanoke County Courthouse and Jail is hereby authorized. 4. That the lease term shall commence on May 1, 2002, and continue for a period of five (5) years, with the option to renew for one additional five (5} year period upon authorization by resolution adopted by this Board. 5. That the base rent shall be the sum of $1,100.00 per month, with a six percent (6%) annual increase, and payment of any increase in real estate taxes that may be directly attributable to improvements made to the property by the County. 6. That payment of rent shall be made from the funds available in the Courthouse Maintenance Fees revenue account. 7. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: Supervisor Nickens March 2fi, 2002 1 ~ C NAYS: None ORDINANCE 032602-12 GRANTING A SPECIAL USE PERMIT TO JERRY AND DONNA GREEN FOR A PRIVATE KENNEL TO BE LOCATED AT 5606 BARNS AVENUE (TAX MAP NO. 26.20-5-3), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Jerry and Donna Green have filed a petition for a special use permit for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5- 3) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on February 5, 2002, which was continued to March 5, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 26, 2002, the second reading and public hearing on this matter was held on March 26, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jerry and Donna Green for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5-3) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) Limited to a maximum of three dogs. (B) The permit shall be renewed annually for three years. After that time if there are no problems, there would be no need to annually renew the permit. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Reauest to adopt the following tax rates for calendar year 2002: (Brent Robertson, Budget Director) Chairman Church advised that this item was brought forward from the afternoon session upon the motion of Supervisor Nickens to delay action until the March 26, 2002 197 Supervisor Flora moved to adopt the order setting the personal property tax rate at $3.50. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None ORDER 032602-4 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set for a tax rate of 3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 2002, and ending December 31, 2002, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor Flora to adopt the order setting the personal property tax rate at $3.50, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None c. Machinery and Tools tax rates of $3.00 per $100 assessed valuation 0-032602-5 Mr. Robertson advised that staff recommends adoption of the machinery March 26, 2002 199 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: He requested that staff bring back a report giving an estimate of the impact on County revenues of exempting the first $100,000 from the BPOL tax. Supervisor Minnix: He suggested that the Chairman send a letter or that the Board send a resolution of appreciation to Governor Warner far his quick response to the recent crisis. He also thanked all the citizens affected by the smoke and fire for their understanding and advised that most of them had been very supportive of the County. He thanked the staff and all other agencies for their assistance. Supervisor Church: (1) He advised that he thought it very appropriate to thank the Governor and asked Mr. Mahoney to draft a fetter to let the Governor know that his quick response is appreciated and invite him to come to the area. He thanked the staff and fellow Board members. (2) He thanked Deputy Clerk Holton for her assistance during special circumstances and sent best wishes to Clerk Mary Allen. IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 9:45 p.m. Submitted by, Brenda J. Holton, CMC Deputy Clerk to the Board Approved by, Joseph B. "Butch" Church Chairman ~, ~ 1~. A-081302-3. a Action No. Item No. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Appointment of Special Assistant for Legislative Relations, authorization to execute an agreement, and an appropriation of funds therefor COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ ,~~ SUMMARY OF INFORMATION: This action appoints A. R. Pete Giesen, Jr. as Roanoke County's Special Assistant for Legislative Relations. It also authorizes the County Administrator to execute an agreement with Mr. Giesen upon form approved by the County Attorney. Finally, it appropriates funds for this agreement from the Board's contingency account. FISCAL IMPACTS: The County will pay James Madison University for the services of the Special Assistant at a rate of $15,000 annually. In addition, the County will reimburse the Special Assistant for certain expenses in an amount not to exceed $3,000. STAFF RECOMMENDATION: It is recommended that the Board (i) appoint A. R. Pete Giesen, Jr. as Special Assistant for Legislation Relations, (ii) authorize the County Administrator to execute an agreement with Mr. Giesen and James Madison University for these legislative duties, upon form approved by the County Attorney, (iii) authorize the County Administrator to execute a payment agreement between the County and James Madison University, upon form approved by the County Attorney, and (iv) appropriate $18,000 from the Board's contingency account for these purposes. Respectfully submitted: ~GLu~ ~Y1. (~/~ Paul M. Mahoney County Attorney U:\ W PDOCS\AGENDA\GENERAL\sp. ass ist.leg.rpt.wpd r ~l ~=~. ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Supervisor Minnix to approve cc: File Paul M. Mahoney, County Attorney Dan Morris, Director, Finance VOTE No Yes Abs Church _ x Flora _ x _ McNamara- x Minnix _ x _ Nickens x U:\W PDOCS\AGENDA\GENERAL\sp. assist.leg. rpt.wpd ~ '~ A-081302-3. b ACTION NO. ITEM NUMBER _..L.' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Request to Appropriate $28,250 for the Child Care and Development Fund Program in the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: .~ ~~~-~ The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available $28,250 Federal funds for the Child Care and Development Fund Program. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $28,250 to the Fiscal Year 02-03 Social Services budget and to appropriate the related revenues from the State. FISCAL IMPACT: No fiscal impact; 100% Federal reimbursement funds STAFF RECOMMENDATION: Staff recommends appropriation of $28,250 to the Fiscal Year 02-03 Social Services budget and to appropriate same revenues from the state. Respectfully submitted, Betty R. McCrary, Ph.D. Director of Social Services Approved by, ~ ~~ Elmer C. Hodge County Administrator 1 ~~ ACTION VOTE No Yes Abs Approved (x) Motion by: Supervisor Minnix to approve Church _ x Denied () Flora _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x cc: File Betty McCrary, Director, Social Services John Chambliss, Assistant County Administrator Brent Robertson, Director, Budget Dan Morris, Director, Finance Deborah Harris, Finance 2 ..~ ACTION NO. A 081302-3.c ITEM NUMBER ~°`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Request to Appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State has made available an additional $44,458 Federal money for the TANF (Temporary Assistance to Needy Families) Hard to Serve program. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $44,458 to the 02/03 Social Services budget and to appropriate the related revenues from the State. FISCAL IMPACT: No fiscal impact; 100% federal funds STAFF RECOMMENDATION: Staff recommends appropriation of $44,458 to the 02/03 Social Services budget for the TANF Hard to Serve program, and to appropriate same revenue from the State. Respectfully Submitted by Approved by: ~~~ Betty R. McCrary, Ph.D. Director of Social Services Elmer C. Hodge County Administrator ,~ z-y ----------------------------------------------------------------------------------------- ------------------- ACTION VOTE Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Supervisor Minnix to approve cc: File Betty McCrary, Director, Social Services John Chambliss, Assistant County Administrator Brent Robertson, Director, Budget Dan Morris, Director, Finance No Yes Abs Church _ x Flora _ x McNamara- x Minnix _ x _ Nickens x A-081302-3. d ITEM NUMBER ~"~ MEETING DATE: August 13, 2002 AGENDA ITEM: Increase in Carl Perkins entitlement for Career and Technical Education COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The State Department of Education provides Roanoke County Schools with an annual Carl Perkins entitlement for Career and Technical Education. The Department of Education has notified us that Roanoke County will receive an increase in our 2003 fiscal year entitlement based on census data for the year 2000. SUMMARY OF INFORMATION: The Perkins entitlement has been increased by $5,803. FISCAL IMPACT: None, no local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of the $5,803 entitlement. i r% Signattifre Roger W. Johnson Title: Career, Technical, and Adult Education Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) (~.yx~- Signature Elmer Hodge County Administrator Motion by: Supervisor Minnix to approve VOTE No Yes Abs Church _ x Flora _ x _ McNamara- x Minnix _ x _ Nickens x cc: File Robert W. Johnson, Career, Technical and Adult Education Administrator Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. ~-081302-3.e ITEM NUMBER ~''~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Appropriation of $940.90 grant from the Virginia Department of Education for Assistive Technology Devices COUNTY ADMINISTRATOR'S COMMENTS: e~~w,..i ~a-~ BACKGROUND: The Roanoke County School Board has received $940.90 from the Virginia Department of Education for the purchase of Assistive technology devices to assist students with disabilities to access technology in classroom and media centers. SUMMARY OF INFORMATION: The school division received and appropriated funds from a similar grant last year. The funds will be expended to purchase items for students with disabilities. FISCAL IMPACT: None, no local matching required. STAFF RECOMMENDATION: operating fund to be used Respectfully Submitted by Appropriation of the $940.90 in grant funds to the school to purchase items for students with disabilities. Approved by: Dr. Patricia Radcliffe Elmer C. Hodge Director of Pupil Personnel Svcs & Special Ed County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Supervisor Minnix to approve Church Denied () Flora Received () McNamara- Referred () Minnix _ To () Nickens _ cc: File Patricia Radcliffe, Director of Pupil Personnel Svcs & Special Ed Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board x x _ x x _ x ACTION NO. A-081302-3.f ITEM NO. ~" / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Request to accept the Adult Literacy and Basic Education Program Grant COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: We have received grant funding approval from the State Department of Education for the Adult Literacy and Basic Education/GED program operated by Roanoke City Schools and administered by TAP -This Valley Works, under the auspices of the Roanoke County/Salem Jail facility. SUMMARY OF INFORMATION: The funding period will run from July 1, 2002 through June 30, 2003. The total funding is in the amount of $7,275.00. We will be required to provide matching funds in the amount of $11,725.00, which will be supplied from the Sheriff's Office Inmate Sub-Fund. Acceptance of this grant will require no additional funding from the Board of Supervisors. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Respectfully submitted, rC~ ~,~ ~/ Gerald S. Holt Sheriff Staff recommends the acceptance of the awarded funds. Approved by, ~~~~ Elmer C. Hodge County Administrator '~ ~ ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Supervisor Minnix to approve cc: File Gerald Holt, Sheriff Dan Morris, Director, Finance ~ ^___~ VOTE No Yes Abs Church ~_ x _ Flora _ x McNamara- x Minnix _ x _ Nickens x a U ~ ~ 2 m E ~ c c •o, m oao ~ C N 'C O r i a~uooN,D ~ 3 N r pW NcN+~ L w k N Ta,~GOj c°'Oc E ooa'=' V ~ M O N 0 N r Q Z ~++ W a~~, ~~a OW Qaw ~. O D LAtJUm f- J D d w w u i » ~ UO wZ •ri Nd 40 a~i a ~ '~ u i ~; +~ ~ w H a~ ~ ~ ~ ~ NN W M ' J O d o~ 00 - E .. w ~ C W _ ~ LL w i= d ~ o w O = a w ° '~'' ~ ~ O ~ 3 O I C •--i ~' ~ C V J ~ ~ d L w ~ Z o k L ~ W N N ~ t w O ~~ ^ ^ ~ O V' LL ~ n ~ m ~ 00 I ~ ~ ~ N v m N ? Q N N ~ m cL ~ ~ ~ C C ~ .. O J v ~ ~ d a ~ ro m o O ~ ~ ai m E m ~ a ~ ~ ~ o s Q ' z ° a i °' Q w n . t - . N fA ~ O ~ O ~ 0"'i O Z O ~ ~ d ~ o ~ w~ a a LL ~ c O -a W °if ~ y O ~ U H b0 ~ v m v ~ d °a ~ ,~ ~ a ~ N w u ~ p ~ m > ci I I I ~ O ~ 3 a m o °~°. av m °~ ~ :"aU5 c F-I `'~ ~ ~ ~ F- U 1J O 1J 1.~ ~ (." M ul G' N N d' N n N d .-1 r/ '~ ~ a ,a ~ .-I .-1 ,~ a '~ ~~ a ° ' ~ ~ ~ d, ° w ~ NU ~ = y ~ W ~ . y O "~ o = ~19 a ~ ~ m o e c m a v ~ W ~ v y ~ x ~ G m C o N •~ t6 tfJ V c •a .-, o .-, ° H $ U m w ~ ~ ~° ~~ p cd O a , _ . m '" = ~ c ~ 0 0 a ~ a a- a ~ ~ M ~ ~ t0 L~ ~ J ~' W l F~ ,`~ c~ ef`. ,1 i- `~` ) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION 081302-3.g REQUESTING ACCEPTANCE OF BRIAR HILL COURT, GARDENDALE CIRCLE AND A PORTION OF APPLE HARVEST DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and; 1 BE IT FURTHER RESOLVED, that a certified copy of this resolution shall be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, Minnix, Church Nays: None Absent: Supervisors McNamara, Nickens A Copy Teste: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 081302- .g adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, Diane S. Childers, Clerk Roanoke County Board of Supervisors 2 ~I C 'o U ~~ ~ W m Y O s Z U Q ttl O ~ ¢ ~ y~ } r S N s9 0 ~ M c m Z R C O U 67 Gn m O 0 d N Q L b. i Q {.fl i C~ G C!'J Z ~_ ~_ Q a ^ E 2 C m m O a `o m O U~ O U OC E 9 (!7 Z O H U w (n O O 3 W J d d Q N a x U O W 2 H C O 0 m E m Z ~n ~ ~ N ~ O ~ O C Y 7' C K u~ :, _ C „~;''~•~~ U O n G:. J O C ~ ~ ~ ~f1 to I~l v ~ ~ ~ O O O O N1 ~ ~ C V O O o 0 O O m O ~p r ~ N ~O ~ O N OJ (,' ~ c~ a c~ a ~ ~ ~ Z ., - ~ o o N r n N ~ r ' 0 C • CO C~ CO ~ C1] 6 ~ d ~ a ~ r n ~ ~ rn rn ~ ~ ~. ~, m ~ ~ ~ ~ ~ ~ ~ ~ `~ `~ n r 3 ^~ O o O O O 5 ~ tf1 ~!1 N i11 ~!1 W N W nl W N Z * ~c 7 ~ Q W W H H ,J F- m F- J m J W m ~ o ~ m m o ~ o ~ U m U Z w 0 m p ~ °' ° ° a ~ ~ ~ ¢ °. i ~ a n . cn o o J ~ ~ m W U U U U U7 to E ~ i- w w ~ ~ U O J J 'k J J W J W J U7 W ~ ~ ~ ~ O ~ Z H H Q N Q ~' 'k Q N Q N C H S S D D U 2 2 tl Z ~ ~ ~ L L~ Q b Q O O 0 ~ J ~ J ' C O ,_.., ~ [0 H ~ ~ Q ~m ~ Q 3 ~ a. d ~ d ~ ~ p 0~ 7 _ C7 ~ Z ¢~ 1e ~ U Z 07 C~ C7 ~ ¢ Q J ~W p O 2S O O r- H Li 4. Li Lt H LL. Li h- O O O O I- O U O U U U Q Q I~ F v W Z Z Z Z W Z V7 Z (17 ~ ~i ~ (fJ O O O O (I1 O I ~ O I ~ ~ H H H H ~ H lyf H (yf W f- ~k F- H H W F- ~ F- ~ \. Z b H U U U U F- * U I U I ^ ~ ~ Z W W W W Z W J W J m m H U) o U7 CIl m U1 H y (J j O m Cn O m J ~ c ~ ~ a ~ o ~ V a ~ U ° ~ ^ ~-- W O W W ~ W ~ ~ W ~ W ~ a ~ ~ 9 ~ ~ ~ ~ ~ m f- ~ ~ H ~ C d m [ d Z ~ Z Z ~ Z W c Z i-- ~ Z ~- v o ~4 W H `6 H H ~ H 3 '6 H H ~ H H ~ 4 U V O ~ ¢ 2 2 m i F Q F ~ F ¢ a ~ a F S o F b c ~ a b i o o a b o e d i c a a a ti o ~ a ~ p r- a u: c r a w r ~. x i ~- . ~ F- ~ r- m a 3 ~ ~ ~ ~ cn cn cn L c W W W z ~ ~ ~ J W `o ~ ~ ~ J J r y Q Q Q H Q ~ S 2 2 2 O ~ 7 o Z W ~ W W J~ W W J~ W W J~ ~~ Q~ W J ~ U , Z d H d H d H H O ~ ~' S~ 4. ~ d~ ~ O 4 H c Q p Q p Q O m U f.7 U 2 .- a n r ~n I m n a C 2 2 Z w U +~- C 0 Z O U S U ~~ S t ~rr,.rvraaG sccnoN ,c? TO AONU%l q 5 Jyy, a°^°~ TG 9[aFG%U VI CINI ~'~ .IY1A~° - "The Orchards" n--`--~ n RFUUrwc FGR,F~I ~ ,>x ,wGl_t_,~ \ PRdTAIV •S \ ~ ~ ~ r. a ~.. ewtRUtN„ ne+aoPUrR, ewer. } . 5B. e61. P4 P5: I \ %. IS' P.P.E / ,~ y.IC / aa\t % I RFwawG reR,wx a T~ lw.Pl.-S-+ q 2t BLOCK i 2~ ~,. .. \ / ~~' /~ i it a ..r. © w~l oi~aa=vrx, caP. 7 ,. ` -. ,. . ~\ ~`r "Tr `.. ~'y' % , II ~ ce. Sez rG. cw \ ; C -4 9 t1 1'L• ..ISC.z- /r cx /u.Pa.--~~ ...' \,~ y„~r4,k, ~\,.J a~ `Y /~, ~ ~ \ \I _ \ (1 .~ (-') ~ 3 I ~ ; / '...^\ EY IS' 52.E P6 1) Pp, tl5 ~,~,/ `~ ~{y'~M1. BLOCK J ~ '~>rs . ~..i / ~! P.e IT. ~c Iw '..P!. , 15 !/ RS• F-.I //552 6' / _. E% 4 P !.\ I (}~ V k \`~ t8+495F / P ~41 l `` • v& )P6M ' I` y \ M1c 1V SSC:-. i//a,9 ~i4 n` \~~~^P/.. IT.P045F attar E !// D\ 9 f E`OCK. ~ k/R 6'R 1 G N.5 '` /%~~3/ ,3251,SF ~ ~ '/' o.IS + l.0 .•°§,. ? /-.~17 _. S a,d... . /~ g te, F'. .;%/Y yt4```T /\ r 'r T ^Cl~,., 'a)•M 1152E ys\16.555 SF. ~'r ~ r P. tr YG dP /: / \ \~~ 4 5 F ~ ' +,'tl!•,t-I A ~ IAI ___~\ Stn' \,bJ /~ ~< ~ .s \~i..15.318 5.F /~\ ~°` a ~ ry \ ~, C'+ ~ ,1146 .F.M1 11.111 SF~`5i fll ,,.7 1 ,.F.~ :o ~ B ~1-,~15_O±~,A 'b~.e. 5,2A5 ..F s,,., "The Orchards" ~(51153P'.I' F IlP P 1 1 M 'J S.F. ~~ ~ ~ ~ - ~ ~ < ~~ \4 ~~~ Applewood, Section 9 N y~ 11 690 S.F A NE4f f E ' ,y 8 y ~ ,\u 1~ u..1u4... ~ w AL ~ -•' '~ \\ry 15.895 `.: F. ~ ~.Fa _. _ / - za2]1 ~ ~/ :P).. /' , VEST - , - n1, s F < l ~ W tn,252 SF ,/~55 ]7,5 ] S.F / l8 I t5•..~E ~,,I l ~, uo,. gR ~' + ~~ \ . .,/'~ ~-~P~,,._ ~G ~ : ,~~ / v sF. FI 1~ r lq vs s s. ~ s sl ,5,959 S.F. * ,). "The Orchards" 11 , ~ ~V'a~ 1tL. Si R~ ,~. tt='-} Applewood, Section 10 .F. \ 4Pdb' w ITS.nTy s~~+ .~ t 'td/ 9 PROPOSED ADDITION SHOWN IN GRAY ,\ FS ts• ~S~ \ ~ '. \ / / \~: ~-5 ~ ' ..._ % u S+1q +5 r ]C I)' --+' 4 / ' 4) .. ~ ,~ > S o !:.'~ OCK 1 ~ kLE N ~\~ 15 I_.1. ~ Sez76 y \~~b. z~ `./' ~ a 23 j' Y: ~. a'q 7.2 ~" ~LLE.~ Rf '.. Y"'~~; ' ~. ~ 9.14] S.F. ~ t v~ t. 5.E \:~ . re 15 '.SF../ .PG! %n f .o )45A0 et DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTHI SERVICE Miles Feet Feet Houses Apple Harvest Drive -from east intersection 0.11 50 32 9 of Windcrest Lane to intersection of Briar Hill Court Apple Harvest Drive -from intersection of 0.06 50 32 4 Briar Hill Court to the intersection of Gardendale Circle Apple Harvest Drive -from intersection of 0.06 50 32 2 Gardendale Circle to west intersection Windcrest Lane Briar Hill Court -from the intersection of 0.05 50 26 5 A ple Harvest Drive to its cul-de-sac Gardendale Circle -from the intersection of 0.05 50 26 4 A ple Harvest Drive to its cul-de-sac r .ROAlY~~F COU1Y7'Y .~~'FAR~,~~N.2, ~~, ACCEPTANCE OF BRIAR HILL COURT, GARDENDALE CIRCLE AND A PORTION OF APPLE HARVEST DRIVE INTO THE VIRGINIA CO:~!fc~f'ETNITY I)~~'.LOF1pd,G"TjVT DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. .~~. ~''~ ACTION NO. ITEM NUMBER ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 SUBJECT: Acceptance of Briar Hill Apple Harvest Drive into Secondary System. Court, Gardendale Circle and a portion of the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: F. & W. Community Development Corporation, the developer of "The Orchards" Applewood, Section 9, and "The Orchards" Applewood, Section 10, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation accepting 0.23 mile of Apple Harvest Drive, from the east intersection of Windcrest Lane to the west intersection of Windcrest Lane, 0.05 mile of Briar Hill Court ,from the intersection of Apple Harvest Drive to its cul-de-sac, 0.05 mile of Gardendale Circle, from the intersection of Apple Harvest Drive to its cul-de-sac The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Secondary Road System. 1 ~~ SUBMITTED BY: Arnold Covey, Director Department of Community Development APPROVED: ~ ~~~ Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE Approved () Motion by: No Yes Abs Denied ( ) Received ( ) Referred to Church Flora McNamara Minnix Nickens 2 ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION REQUESTING ACCEPTANCE OF BRIAR HILL COURT, GARDENDALE CIRCLE AND A PORTION OF APPLE HARVEST DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and; BE IT FURTHER RESOLVED, that a certified copy of this resolution shall be forwarded to the Resident Engineer for the Virginia Department of Transportation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION 081302-3.h REQUESTING ACCEPTANCE OF RIDGECREST LANE, CRYSTAL ANNE LANE AND GENEVA CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and, BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 1 Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, Minnix, Church Nays: None Absent: Supervisors McNamara, Nickens A Copy Teste: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 081302- .h adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, Diane S. Childers, Clerk Roanoke County Board of Supervisors 2 U d N m L_ O C 0 C1 y Q a Q ~C G Q C%J Z 0 }-" O Q ~I ~ 0 `o U N C S' m O E ~ s m ~ o ~ .- ~ Q 3 m a N O N ~ O ..+ \, y M (n m L ~ Q E L] E 2 _C m to ~ ^ ~I ~ ~ ~ C N ~ ~ (U a ~ y 3 `o ~ Q •'-I L ~I ti O ~C, Z O Cm C O t ~ d E m L E ~ Z M >_ .`-i N ~~ h 0 O Y. ~' C L: ~ ~ O ~' O C U W ti m ~ '~ ~ ~ J o V1 Q N ~O I.71 O7' C ~ O O O O M' ~~ ~ O O O O O O < U 0 r- z c a n d~ 0 0 0 0 0 cc ~ ~ ~ a ~ a lb tb ~ O lS7 N r N Z a Z m w m m m m a ~ ¢ a ¢ a a a o a n a d °' ,~ J a J a a Z . Z . ~ ~ W ¢ ¢ ° p W W J J J Z Z U U ~ Z S Z ~ lr H F- ~ W U U ~ W W a U ¢ ¢ ¢ ¢ ~ U ..YY 9 U ~ ~ ~ W H ~ F- = p ~ W • $ W ~ ~ c~ cn cn w $ w c~ C O c~ II " ~ D >- >- Z ~ Z p ~ p ~ $ $ ~ ~ H (r tr W W H H p ~ ~ ~S ~ U U C7 m C7 m ~ m ~' 47 Li li ti 1.~ L~. L~ L~ O O N O O ^ O U r O U n O U r F O~ O~ ¢ O~ ¢ O~ ¢ 0~ ~i ~ Z Z ` Z Z ~ Z CfJ ` Z (1') ` Z V7 < O O ~ O O ~ O I ~ O I ~ O I ~ b ~ ~ N F- H N F- O N f- p N F- p N a y U U U U U I U I U I ~ W W W W W J W J m W J m m • (fi U') u U7 fn o U7 O u U7 O e Cn O o tr ~ p ~ ~ ~ tr U ~ tr U D ~ U ~ W W ~ W W ~ W ~ W ~ W ~ ~ a m > H- F- m H H f- N H (f7 F- Cfl ~ Z Z ~ Z Z ~ Z F- ~ Z F- ~ Z F- ~ ~ ZS O H H ~ H H V H H U 0 H H 9 H H CY m V m ~ j F FF E a F a ~ a d c II p a b o o a o o O o ~ b LL o H d ti o !- S lL o 1- d tL h- d x lL H ti. LL F- C tL 1- m W ~ Z °; W W W ¢ ~ Z Z Z J ¢ ¢ ¢ W a J J J W J t Z U H F- H Z [r o U7 Cl1 (17 ¢ H r ~ W W W U ~ ~ tr ~ tr J 3 • F U W U W U W ¢ F- ¢ ~ m d C7 C7 C7 V7 W Q Z p p p ~ Z ~ H H H ~ W K K tY U C7 ~% m ~ .. N C7 ( " Y7 ~ ^ C C ~ Z ~ti Z U Z O F- U LL Q W U L .. ~' 9 NOR TH - .. 170 Y YTBPy mfr ~ ~. '' 1$ x rO87J 7. 7r.eY l MAO r.NOOEAN P.B„t Pp, 570' lot 1 ~~ ~ I a I I ~r7 till Yl)13.8-p fM6FR1, Q , SOB. a x+B1Yr R xrBt e nAlt C M1EC,B. I BBIA u B®B ~~ • .. fV11ft G N881Y 6L Nt 1G dr i l4i 1B \ ~' NO. 3 t. ' 44 1161: R 1014 I p ~'~ p, 1 MkVdtt v ~1 ~ P.B..1. PC. 170 ~: ~B1tPx A ' Air + xNr ~ xptoYtq A~ntx Ba ulA f~4 Ir~9 wr IB A4L4~jmK~ ~ ~ ~% luu Yr. ~ n _ sBeaft a1m7Bx ~ 5 _°---'--_ _ 1898CReaT 1 4a!' T mil' 15 ~ ~ , ~ ~ ` M.}~ O BIACK Qj i ~ ,~ ~ ~ __ __ a~ '~ `~',~ ~,1>• 1,.~Yr. i ~ ~-~ ~' ~"~ SEE SHEET 2 _ -^_ --__,£~1;_ .i. Fry illy r `~~ ~waeL i 0 ` 'a/ ):'` _.. ~T I C• a mrA u I ~ Cln `c" - W _ V DNS ~~'' tsscxoi~n:f k ~ D'xu ?` .i537~~ ,/~' E .o- ` •~. A / ~\ H I 494 L. ~ ~ 3 k ` n ~\ 1 1 ~ /j~ 14888 Sr g' `~ S[1r~ _ e-n _ ~BYV ~C ~ P 1 ! ~ i 1 1~ ~''' ~ b -` ~ 553 `'n-ul''~^'~ ' °.l ~ ~1 ' ' ¢' ~ " ' ~~ 11,818 Sr. , ~ ~ ~ !1.111 SC ,~ 1 7 1 1 Y 1 ~ Ijre u. tYY3f 11 11 m SL^ 1 i ~ ~ I ~ _ -~- L-------- 1489 Sr, , ~ •81~ NORTHVIEW „GARDENS S I~ ~ 7 ~ <, ~v, ~ ~'~, Bj I / .° r'1~• B Inlrl r ~~l it ' i 1 1 1 -1 _ ~' ~ ~ -_. ` 0.~ ~~'1 o-~ ~ . ' y w list 1 rt (P~~' ~\°~. . u• Bc '~+ ~ 1 ` ~ 1- 1 m e 1 ~ tlsnv. ~~4~ ,, t,_ 1 PROPOSED ADDITION SHOWN IN GRAY ' DESCRIPTON LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICE Miles Feet Feet Houses Ridgecrest Lane -from intersection of ,0.15 40 34 9 Ridgecrest Drive to intersection of C stal Anne Lane Crystal Anne Lane -from the intersection 0.06 40 32 9 Ridgecrest Lane to its cul-de-sac. SHEET 1 R~.A1~0~' CO~T1Y~ ACCEPTANCE OF RIDGECREST LANE, CRYSTAL ANNE LANE ~~'-~-~-~'~~~~~~ {1F AND GENEVA CIRCLE INTO THE VIRGINIA DEPARTMENT OF eQ;~',~~~j'j~y' ~~'.Y:~:T/C}~~.~ NT ~ TRANSPORTATION SECONDARY SYSTEM ~9 ~.~ ~~ a `~ 3 SEE SHEET 1--'~ ~ ~ ~ ~`` 3 ~ ilm v. 1 ' . \)` `` ~ i / V R1~dECAl7 d / ~~0 v' ~~ ~~~ ist 6 ~ // ~/ ~ sstvr~ mo ~ ° ~ ~ f ' . ~ / 1~/ i tds~ I + 1 ~ ~~ ! / M ~ 18 § LUS SI IL]. 1 ii~, ~ I .. a ~b ~ • ~ ~ ~ ~' '• 1 .. .'PLLL 4` <9DI'lrR Ri ~ `1 ~ HrA~>< o i n .i $ ~ s ~ ~ e l $ 7 ~ a ~ ~ ~ ! /~~ /U s a paw L. ain v. mme v r m!m v. _ ~ ~/ R ~ ( / ) L70./ Sf. .1411! Sl. ~ _ 'F X ~ '_ ~ 10 ~ _ ' ` _ 1 1--- -= 1.Y L _ 11 1 - lIl Y ~ `~ jA LLQL ] p - ~ ^ _ ~! rui LAM[ _ ( ' a-a o-m 7 R ~-Ib~M t Rrar C-n ~0' R/W ~. n . i a ' i ~ T 1 '^ a!p i'1/^vn~ ^ ' v!^ 0YF11ltl l , rlav u ~ m'Y8L a'11 f / Ai----~r ~\ ~ / 2R ~` ~ 1 I ~ w 'V ~ Zap ~ ¢, ~ ` 'd J. >!i~~?~ ~C ~ n~be t III I t-1~ '~' I y SL]pa!' [ IRD' / ~ §1 XI 11; flair 23 ~9 ';. 210 l In% ) 3 t3 C-y1 ••, ILY cRVlR ^ 23 Ip ZZE I t9Am SI, ~ \~ ~ a 14905 4f. \ \ ACS ~, (_} ~1 fj ZSL" a S ' - ~ 2f . b\ mlv Lr. ~ of _ X& - Ia( I ~ ~ 'i ~11 ne'. _ ~-±{ 11 E ~5~'trid.G ~ : w x s I1 _.. m ~ - - n9l~f i / 1a5.1d ln, .r t l _ . ta _~ / xn 1s aL \ ~\~ qn• 7.; I (~~' ~ "n'~s l l I u'ix ' - ' " :/ 11 \R'~ I Y $9 ' ~ 6 • ~ < ,, \ LL# a n5lc sL5 ~a ~ ~ fix' o t.EU`no I~ 5~ ~ \~ " 1 . / !. 5 m 9L nua[n -5 ~°~~ ~ ~ \~, ~ - ~ ,;;~,.•E~, " NORTHVIEW GARDENS -~ ~__- PROPOSED ADDITION SHOWN IN GRAY IAIt Rf.l1 ~tl a. Hawn ~ ~fxl 11011 U0. Inl, f DESCRIPTON LENGTH Miles RIGHT OF WAY Feet ROADWAY WIDTH Feet SERVICE Houses Ridgecrest Lane -from intersection of 0.04 40 34 & 32 3 Crystal Anne Lane to the intersection of Geneva Circle Ridgecrest Lane -from the intersection of 0.08 40 32 7 Geneva Circle to its cul-de-sac Geneva Circle -from the intersection of 0.05 40 32 7 Ridgecrest Lane to its cul-de-sac. SHEET 2 .R+~A~C~ ~~~~~ ACCEPTANCE OF RIDGECREST LANE, CRYSTAL ANNE LANE .LrEP.~1.RT~i~~1VT {~F` AND GENEVA CIRCLE INTO THE VIRGINIA DEPARTMENT OF Ca:d~'.~£i141?'Y ~~~.~~ j)~~~+t-Tjt~2' TRANSPORTATION SECONDARY SYSTEM n~ ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 SUBJECT: Acceptance of Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Allen W. DeWeese, the developer of Northview Gardens, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.27mile of Ridgecrest Lane from the intersection of Ridgecrest Drive to its cul-de-sac, 0.06 mile of Crystal Anne Lane from the intersection of Ridgecrest Lane to its cul-de-sac, and 0.05 mile of Geneva Circle from the intersection of Ridgecrest Lane to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Secondary Road System. 1 ~ .. ~- 5 SUBMITTED BY: Arnold Covey Director of Community Development Approved () Motion by: Denied ( ) Received ( ) Referred to ACTION APPROVED: C!''~~,,,,~~, ,,~/' Elmer C. Hodge County Administrator No Church Flora McNamara Minnix Nickens VOTE Yes Abs 2 ~` ~1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION REQUESTING ACCEPTANCE OF RIDGECREST LANE, CRYSTAL ANNE LANE AND GENEVA CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and, WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation; and, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements; and, BE IT FURTHER RESOLVED, this Board guarantees a clearand unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 4e ACTION NO. A 081302-3. i ITEM NUMBER ~' ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 AGENDA ITEM: Request to Appropriate $18,000 Adoption Subsidy Funds in the Department of Social Services FY 01-02 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The State's final allocation of adoption subsidy funds for FY 01-02 is $18,000. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $18,000 to the 01-02 Social Services budget and to appropriate the related revenues from the State. FISCAL IMPACT: No fiscal impact - 100°/a Federal/State reimbursement funds STAFF RECOMMENDATION: Staff recommends appropriation of $18,000 for adoption subsidy to the 01-02 Social Services budget and to appropriate same revenues from the state. Respectfully submitted, Betty R. McCrary, Ph.D. Director of Social Services Approved by, ~. fle°r~ Elmer C. Hodge County Administrator 1 M ~'-1 v ACTION Approved (x) Motion by: Supervisor Minnix to approve Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Betty McCrary, Director, Social Services John Chambliss, Assistant County Administrator Brent Robertson, Director, Budget Dan Morris, Director, Finance Deborah Harris, Finance 2 VOTE No Yes Abs Church _ x _ Flora _ x McNamara- x Minnix _ x _ Nickens x ~, ,~. ACTION # „-081302-3. j ITEM NUMBER ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2002 SUBJECT: Acceptance of Water and Sewer Facilities Serving Buckland Mills COUNTY ADMINISTRATOR'S COMMENTSp Qa~~~'~l SUMMARY OF INFORMATION: The Developers of Buckland Mills, Signature Builders, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Engineering Concepts entitled Buckland Mills, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $9,750.00 and $33,250.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Buckland Mills subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robertson, P.E. Utility Director APPROVED: ~- N~-~ Elmer C. Hodge County Administrator ~i _____________________________________________________________________________________________________________________ ACTION VOTE No Yes Abs Approved (x) Motion by: Supervisor Minnix to approve Church _ x _ Denied () Flora _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ~. COPY THIS CHATTEL DEED, made this 17"' day of ~~~ Return To: Roanoke County Attorney's Office July, 20 02, by and between: Signature Builders Inc. , an individual, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Buckland Mills, made by Engineering Concepts, and on file in the Roanoke County Department of Community Development. 1 <- ~f The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction. of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 ~., !~ WITNESS THE FOLLOWING signatures and seals: Developer:. ~~ ~ n/e47 ~'~'2~' 1~ [~/ ~f~~'RS. ..-~= ^~`~ Address: '~ ~// G'c7~rl~ror9~ ./~ l~~ ~' Ge/ By: (SF As: ~~ ,r- 77'.x} Title ~k~~~'xy' City of: ~ ; to wit: The foregoing instrument was acknowledged before me this: ~~ ,day of ~..1 ~ '-~7' 20 C~ ~ " , By: ~~~4/~,~ A- GiZ~/.~~'~~"~ Its sC ~ . ~- ~i2E;9. Duly authorized officer (typed name) Title on behalf of: ~~ f i/A~~/ZE'" /.3 `-t-r /~~-~ ~'''~~ c ~.~.~. ~'.Yl.(~~s otary Public My Commission expires: ~ ~'~ ~ ~ ~ ~~ 3 ~. Approved as to form: County Attorney By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Board of Supervisors of Roanoke County, Virginia 4 v~~c.t.~~~~ ~A~~ ,S'~ f f 1 ~~% -. 9`~K fo~E ~ 1~f ~ ~~ / of ~~~ 9,y Existing Water Line ~ _ ~ 9~ 9" t~~f ~ P5 f ~ @~. J ~0. ~ , ~ V ~5 ,0. ~ X26 06~ • / ~ ~ `-- Existing. a f ~,~Q~ , / /' N~ ~ ~~°~~ ~ o 6 Q ~S ~5 / ` ~" Sanitary Sewer ~`'~ yP~ `ll 0 / ,,~ ~ ~ ~ P g6pf~o~ / 0. / .o.. f I o / o~~' •0 Ex. SSMH Vac / \ y / ~ 1 ,~.. i / ~ o / / ~ ~~ o / /~ \y4 ~ 60tT'PG' ~ / / / / ~ . 1 01 /a~ ~, µ~,o f / ~ 0.I~N0 ~g / j ~ " \ ; •B6 e., ~eJ / ; V J!~/ \ ~ ~ t"~Cf Q~f. `1 ' 4 ~ ~ / / / / .'~~ s. / ~9~ ~. b` / / / / VroffO~ t~0 a0~ ~' V ~ / ob 1 9 o/ o / / .o mo ~ r ~~/ L06f5~. ~ ~ j ~ti Q ~ / / ~ j~o~ oti \/~ ~ta6 .~ ~ ~G,\\ /' ,h,~~e ' / ~ / / 4 / ~ ~ _ / oti / X \ \ 063 /Y `°o /' d~F~Gf ~f. ~, \ •~ ~ ~/ ; / / 10~~ / ~' f0. 0.t / ~ 1~ ~ /' ~ ~~, ii p ~ U Z~M16oe~ t2 1 ,yg~ 46 / ~ \ ~ ~ / ~ ~~ 0 Ooo~PpA C3 ~ 1 ~ N 88'1935^ q ' J ~ ~ / p. ~ Off` tPf' , ,µ~ \ \ l.k~q ~' ~ ~~ o ° s s ~ti ~}• ge ~ ~ Sao ~~'~ s 0 \1De. ~ ~c ~`' ~. . ~ e S `~~ a,SJP tiJ0.a~'f ~9 sag' \ O ~ C } / /\~S S / \ ` ~ % ~ ~ \ ~~ ~~ 90 / ~ \ \ ,~~~E~ / / ap ~ ~ ~ / ~ ~ ~ \ ,( ( / 1~ / ~ J~ PQ'.F 6960 b' v f,P ' N.O~ ~ ~ ~_,.~QJ C16 / ~ ~ a 6f'~ +~~ / ,~ ~ ~ of'SS / 6 PG Sa ,r ~ / / ~ / _ _ l ~' ' i 0.4 ~ \ \. ~ 5° /\ , . 3 \ ~s ~ ~ Station ' '~ `/ Pump ` ~ F 1 m \ \ ~0 r'' \ / \ \ . ea! 5 y 5~ ~' / ' .µ 1/ E~ Oo / 1 s~i ~ ~ ~ ' . I / Pp'Ff0. \ / e / ~ 55 bed / / ~3~~ / ~. V. 50? \ , / / ~ 0.f ~p4 ~,C •0 \ ~, ~S' Q .~ / ~~ / ~0E5S / O 0 R ~,16~ / \ A ~ / ~1 \ ate / E' / / f / p~fS B r P ~off'Op~ ~ / ~0. ~s. Q 0. ~p eG / `// \ ~` ~ `SSA Pf f~ g'I / ; f o~6~`g1~ J /~15 QrPf1 . 4 G 69 0.0pOO e0~/ ~P Q~f ~~S /C~0.fo ~gp 'Sp oE~ / 6 ,yy oe ! . of ' ~ ~ 0. Qog ~ ~b , "f0. .~ / '~~tpy R®A1~~I~ C®IJNTY BUCKLAND MILLS UTILITY ~EPARTIV~NT Acceptance of Water and Sanitary Sewer . f`(1- i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Unaudited balance at August 13, 2002 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Respectfully submitted, Danial Morris Director of Finance Approved by, ~: /~~~- Elmer C. Hodge County Administrator ~! CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited balance at June 30, 2002 Transfer from Dept. Savings 2001-02 Unaudited balance at August 13, 2002 Amount $1,380,050.57 (to be determined) $1,380,050.571 Respectfully submitted, Danial Morris Director of Finance Approved by, ~ ~~~ Elmer C. Hodge County Administrator m-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $ l 00,000. Balance at August 13, 2002 $100,000.00 Respectfully submitted, Danial Morris Director of Finance Approved by, Elmer C. Hodge County Administrator 111-~- FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) Nov 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service FY 2002-2003 Original budget appropriation Less increase in debt service Unaudited Balance at August 13,2002 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (465,400) 1,534,600.00 2,000,000 (2,592,125) (592,125.00) $8,521,219.00 FY2000-2001 Original budget appropriation $1,500,000.00 my 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 my 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) my 1, 2002 One-Time Transfer to Operating Budget (566,818.00) Unaudited Balance at August 13, 2002 285,047.00 * Of this amount $197,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within one year. Budgets for Future School Operations have been transferred to the School Respectfully submitted, Danial Morris Director of Finance Approved by, ~ /-~~~- Elmer C. Hodge County Administrator /~-5 Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 7/23/02 Subject: July Board Meeting - Clean Valley Council In accordance with your request I am pleased to submit this summary of the meeting of the Clean Valley Council (CVC) Board of Directors held Tuesday, July 23, 2002, at 12:15 pm, held at the Roanoke Valley Resource Authority. Executive Director Ann Masters reported that the accountant's report for the fiscal year ending 6/30/02 showed an almost exact balance between revenues and expenditures. She said negotiations for a renewed agreement with the Roanoke Valley Resource Authority are scheduled to take place in the next few months. Ms. Masters discussed a plan to inaugurate a "take it or leave it" continuous exchange program (to keep unwanted but useful items out of the landfill) by means of a web site. Board members discussed the desirability of having quarterly "take it or leave it" events in the Valley. A suitable location and the availability of volunteers are key factors. The CVC Administrative Assistant, Norma Kinnick, said the Salvation Army is soliciting and accepting old cell phones to be used by their patrons to make 911 calls (no service contract is necessary). She also described a program under which a Tennessee company will accept empty printer cartridges for recycling and will reimburse the donor $3 per cartridge. She distributed postage-free plastic mailing bags for this purpose, with the CVC to receive the refund. Ms. Masters discussed the need for CVC to have a supply of cardboard boxes for collecting aluminum cans, to distribute to organizations holding outdoor events. She hoped to obtain a supply at no cost, but indicated storage space was a potential problem. The meeting was adjourned at approximately 1:00 pm. Respectfully .~ Lee B. Eddy submitted, ~* a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION 081302-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File .. ., KE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANO COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2002 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. APPOINTMENTSNACANCIES TO BE FILLED FOR 2002 AND REMAINING VACANCIES FROM PREVIOUS YEARS DISTRICT TERM EXPIRES BLUE RIDGE BEHAVIORAL HEALTHCARE Roger Laplace 3 yrs 12/31 /2001 Linda H. Bannister, Member at Large 3 yrs 12/31/2002 (Member at Large must be confirmed by Cities of Roanoke and Salem) BOARD OF ZONING APPEALS (Appointed by Disfrict,~ Carlton W. Wright Hollins 5 yrs 06/30/2002 BUILDING CODE BOARD OF ADJUSTMENTS_ AND APPEALS (FIRE CODE BOARD OF APPEALS) David M. Shelton, Jr. 4 yrs 09/23/2001 Alternate (Fire Code Board of Appeals) J. A. Kendricks, Jr. 4 yrs 10/28/2001 Alternate (Fire Code Board of Appeals) Larry W. Degen, Alternate 4 yrs 07/28/2002 Richard L. Williams 4 yrs 10/24/2002 Wilmore T. Leffell 4 yrs 12/12/2002 COMMUNITY POLICY AND MANAGE!!"E"!T TE~:!UI Gary Wilburn, Private Community Resources 3 yrs 06/30/2002 (Recommendation from CPMT -Confirmed by Board of Supervisors) COURT-COMMUNITY CORRECTIONS ALCOHOLSAFETYACTIONPRQGRAM (ASAP POLICY BOARD Ray Lavinder, Chief of Police 2 yrs 07/01/2002 DISABILITY SERVICES BOARD Debbie Pitts, Assistant Director of Recreation 3 yrs 12/31/2002 ELECTORAL BOARD (Appointed by the Courts, Ronkeith Adkins 3 yrs 02/28/2002 Elizabeth Stokes 3 yrs 02/28/2002 GRIEVANCE PANEL Henry H. Wise, Alternate 3 yrs 10/21/2000 Raymond C. Denney, Alternate 3 yrs 10/10/2001 Cecil Hill 3 yrs 09/27/2002 1 INDUSTRIAL DEVELOPMENT AUTHORITY (Not appointed by District Craig W. Sharp Vinton 4 yrs 09/26/2002 Allan Robinson, Jr. Windsor Hills 4 yrs 09/26/2002 LEAGUE OF OLDER AMERICANS-ADVISORY COUNCIL Steven L. Harrah 1 yr 03/31/2001 LIBRARY BOARD (Appointed by District, Dr. Norma Jean Peters Hollins 4 yrs 12/31/2001 Dr. Peters not eligible for reappointment Nancy Greene Cave Spring 4 yrs 12/31/2002 PARKS & RECREATION ADVISORY COMMISSION (Appointed by District Mrs. Lee Blair Cave Spring 3 yrs 06/30/2002 William M. Skelton, Jr. Windsor Hills 3 yrs 06/30/2002 Jerry Williams At Large 3 yrs 06/30/2002 PLANNING COMMISSION (Ap pointed by District, A. Kyle Robinson Vinton 4 yrs 12/31/2002 ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES (Recommended by VolunteerFire & Rescue Chiefs Board and Confirmed by Board of Supervisors) Mike Gee, Volunteer Fire 4 yrs Jan 2002 Leon Martin, Volunteer Member At Large 4 yrs Jan 2002 Mariah Roberts, Volunteer Rescue Squads 4 yrs Jan 2002 ROANOKE REGIONAL AIRPORT COMMISSION Jane Milliron 4 yrs 02/10/2002 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION Joseph McNamara, Elected Representative 3 yrs 06/30/2002 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION -METROPOLITAN PLANNING ORGANIZATION Joseph McNamara 3 yrs 07/01 /2002 Richard C. Flora 3 yrs 07/01 /2002 H. Odell Minnix, Alternate 3 yrs 07/01/2002 ROANOKE VALLEY CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS Pete Haislip, Director, Parks, Recreation & Tourism 2 yrs 06/30/2002 ROANOKE VALLEY GREENWAY COMMISSION Donald Witt 3 yrs 04/08/2002 2 ROANOKE VALLEY RESOURCE AUTHORITY Danial Morris, Director, Finance 4 yrs 12/31/2002 SOCIAL SERVICES ADVISORY BOARD (A~pointed by District, H. Odell Minnix Bd Liaison 4 yrs 08/01/2002 SOUTHWEST DEVELOPMENT FINANCING. INC. Wendi Schultz, Tourism and Event Coordinator 2 yrs 01/12/2002 TOTAL ACTION AGAINST POVERTY BOARD OF DIRECTORS Mrs. Elizabeth Stokes, Designee of Hollins Supervisor 2 yrs 05/05/2002 VIRGINIA WESTERN COMMUNITY COLLEGE BOARD Stan Lanford 4 yrs 06/30/2002 Mr. Lanford not eligible for reappointment VIRGINIA'S. FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY Richard C. Flora 4 yrs 09/24/2002 Doug Chittum, Director, Economic Development 4 yrs 09/24/2002 Joe "Butch" Church, Alternate 4 yrs 09/24/2002 Jill Loope, Assistant Director, Economic Development 4 yrs 09/24/2002 g: Iboard120021jan221vacancies12002appoint. doc 3 2002 COMMITTEE VACANCIES BY MONTH AS OF 1/22/02 JANUARY ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES (Recommended by Volunteer Fire & Rescue Chiefs Board and Confirmed by Board of Supervisors) The four years terms of Mike Gee, Volunteer Fire, Leon Martin, Volunteer Member at Large, and Mariah Roberts, Volunteer Rescue Squads will expire January, 2002. SOUTHWEST DEVELOPMENT FINANCING, INC. The two year term of Wendi Schultz, Tourism and Event Coordinator, will expire January 12, 2002. FEBRUARY ELECTORAL BOARD (Appointed by the Courts The three year terms of Ronkeith Adkins and Elizabeth Stokes will expire February 28, 2002. ROANOKE REGIONAL AIRPORT COMMISSION The four year term of Jane Milliron will expire February 10, 2002. MARCH LEAGUE OF OLDER AMERICAN ADVISORY COUNCIL Vacant -One-year term will expire on March 31, 2002. APRIL ROANOKE VALLEY GREENWAY COMMISSION The three year term of Donald Witt will expire April 8, 2002. MAY TOTAL ACTION AGAINST POVERTY ADVISORY COUNCIL The three year term of Elizabeth Stokes, designee of Supervisor Richard Flora, will expires May 5, 2002. 1 JUNE BOARD OF ZONING APPEALS (Appointed by District) The five year term of Carlton W. Wright, Hollins District, will expire June 30, 2002. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Gary Wilburn, Private Community Resources, will expire June 30, 2002. Recommendation will be made by CPMT. PARKS & RECREATION ADVISORY COMMISSION (Appointed by District) The three year terms of Mrs. Lee Blair, Cave Spring District; William M. Skelton, Jr., Windsor Hills District; and Jerry Williams, Member at Large, will expire June 30, 2002. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three year term of Joseph McNamara, Elected Representative, will expire June 30, 2002. ROANOKE VALLEY CONVENTION & VISITORS BUREAU BOARD OF DIRECTORS The two year term of Pete Haislip, Director, Parks, Recreation & Tourism, will expire June 30, 2002. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford will expire June 30, 3002. Mr. Lanford has served three consecutive terms and is ineligible for reappointment. JULY COURT-COMMUNITY CORRECTIONS ALCOHOL SAFETYACTION PROGRAM (ASAP) POLICY BOARD The two year term of Rav Lavinder, Chief of Police, will expire July 1, 2002. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four year term of Larry W. Degen, Alternate, will expire July 28, 2002. 2 ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION -METROPOLITAN PLANNING ORGANIZATION The three year terms of Joseph McNamara, Richard C. Flora, and H. Odell Minnix, Alternate, will expire July 1, 2002. AUGUST SOCIAL SERVICE ADVISORY BOARD (Appointed by District) The four year term of H. Odell Minnix, Board Liaison, will expire August 1, 2002. SEPTEMBER GRIEVANCE PANEL The three year term of Cecil Hill will expire September 27, 2002. INDUSTRIAL DEVELOPMENT AUTHORITY (not appointed by District) The four year terms of Craig W. Sharp and Allan Robinson, Jr. will expire September 26, 2002. Mr. Sharp resides in the Vinton District, and Mr. Robinson in the Windsor Hills District. VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY The four year term of members Richard C. Flora, Doug Chittum, Director, Economic Development, will expire September 24, 2002. The four year terms of alternates Joe "Butch" Church and Jill Loope, Assistant Director, Economic Development, will expire September 24, 2002. OCTOBER BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS The four year term of Richard L. Williams (the Building Code Board of Adjustments and Appeals) will expire October 24, 2002. GRIEVANCE PANEL The three year term of Raymond C. Denney, Alternate, expired October 10, 2001. NOVEMBER DECEMBER BLUE RIDGE BEHAVIORAL HEALTHCARE The three year term of Linda Banister, Member at Large, will expire December 31, 2002. The Member at Large appointment must be confirmed by the County, and Cities of Salem and Roanoke. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS The four year term of Wilmore T. Leffell, Building Code Board of Adjustments and Appeals, will expire December 12, 2002. DISABILITY SERVICES BOARD The three year term of Debbie Pitts, Assistant Director of Recreation, will expire December 31, 2002. LIBRARY BOARD (Appointed by District) The four year term of Nancy Greene, Cave Spring District, will expire December 31, 2002. ROANOKE COUNTY PLANNING COMMISSION Appointed by District) The four year term of A. Kyle Robinson, Vinton District, will expire December 31, 2002. ROANOKE VALLEY RESOURCE AUTHORITY The four year term of Danial Morris, Finance Director, will expire December 31, 2002. G: IBOARD120021JANI VACANCIES12002VACANCIES. DOC 4 r AGENDA CHECKLIST MEETING DATE: MONDAY -WEEK BEFORE MEETING E- mail department heads about agenda staff meeting and ask for titles Prepare draft agenda for 3 p.m. staff meeting Prepare routine Board reports TUESDAY -WEEK BEFORE MEETING Make changes to agenda and a-mail agenda draft to dept. heads Prepare Recognition resolutions and proclamations I I Prepare Board Reports for Elmer's signature WEDNESDAY -WEEK BEFORE MEETING Contact minister Contact anyone making presentations and confirm their attendance Decide on dinner menu and order -type up memo on dinner Give completed and reviewed Board Reports to ECH Send reminder to dept. heads to send in reports Check for 1st and 2 second reading with PMM and dept. heads THURSDAY -WEEK BEFORE MEETING Complete and proof any resolutions, proclamations, certificates to be handed out Review Board Reports and attachments Finalize agenda Check on Executive Session, and any other non-routine items FRIDAY -WEEK BFFnRF MFFTmir_ Proof agenda and finalize Check vote info and date on all reports, reso and ord Compare agenda to agenda items Complete consent resolution Number, count item pages and run one original and 14 3-hole copies Check ECH and others for any additional memos or information to include Make sure all additional information, minutes or documents are with packet Gather all correspondence for Board members e-mail agendas to department heads and citizens. Regular mail others by 4 p.m. Make sure all agenda items are signed and approved by ECH Double check that correct mail and correct agenda .packet in mailing folder r MONDAY -BEFORE BOARD MEETING Prepare action agenda Prepare vote sheet Check on Executive Session Items Check on additional people for dinner Remind minister Check on any aud~-visuals for any presentations Prepare any large print resos or proclamations TUESDAY -BOARD MEFTINC~ Prepare Board Reading File Prepare tapes Run additional copies of agenda for meeting Check on supplies, ice and drinks for dinner or snacks Take packet, media packet, tapes, certificates, etc. down to meeting room Gather Proclamations, certificates, resolutions to be signed by BOS Prepare 4th floor training room for work session Frame proclamations or resolutions Final check on executive session items, dinner, etc. wFnNFSnnv Tlal II?CnAV _ nCl-CO onnon RACCTII~1/+ v I~IVV ~ ~IYV Complete action agenda e-mail action agenda to department heads and add to G:1Common add new items to upcoming agenda packets Contact staff to place resolutions, ordinances on G:1Common Prepare Board Reports, resolutions and ordinances for signing and distribution Write appropriate letters to go with resolutions Prepare certificates for old committee members and prepare letters to new members Update Committee Book of ROANp,~.~ ti ~ y z' ~ x 1838 ~ _ Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District August 19, 2002 Ms. Beth Doughty, Chair Fifth Planning District Regional Alliance P. O. Box 2569 Roanoke, VA 24010 Dear Ms. Doughty: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Attached is a copy of Resolution 081302-1 of endorsement of the Fifth Planning District Regional Alliance's Regional Economic Strategy. This action was approved by the Board of Supervisors at their meeting on Tuesday, August 13, 2002. If you need further information, please do not hesitate to contact me. Sincerely, ~~ Diane S. Childers, Clerk Roanoke County Board of Supervisors Attachment cc: Doug Chittum, Director, Economic Development Dr. Victor lannello, Vice-Chair, Fifth Planning District Regional Alliance Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co.roanoke.va.us ~ ROANp~,~ . O G ~ ~ A 2' ~ a Cn.a~x~~ ~~ .~~x~~a.~ 1838 Boar of Supervisors P. 0. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District August 14, 2002 Rev. Creed Davis Windsor Hills United Methodist Church 3591 Windsor Road, SW Roanoke, VA 24018 Dear Reverend Davis: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, August 13, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church Chairman OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos(a.co.roanoke.va.us 1=i f+l~ T-~la~v~i~g Distv~ict T~egiov~al ~Ilia~ce 3'13 l_tick ~ventie~ S•W. ~~, Box 2569 T~oanol<e~ Uj~ 240'10 ~~: 540-343-44'17 1=ax: 540-343-44'16 C-JVlail; rvaNC@rvarc,o~g ~' ~ o- July 19, 2002 The Honorable Richard C. Flora Roanoke County Board of Supervisors 6112 Plantation Circle Koanoke, vA 24019 Dear Mr. Flor . F'~ d . ~~ ,` t` ~::. ~` lJ ~ J~ E f,/' On behalf of the Fifth Planning District Regional Alliance, I am pleased to announce the completion of the Alliance's Regional Economic Strategy. On July 11, 2002, the Board of Directors of the Fifth Planning District Regional Alliance adopted the strategy to serve as a "roadmap" for improving the region's economic competitiveness. The development of the strategy has been underway for over a year. Eva Klein & Associates, Ltd. and the Center for Regional Economic Competitiveness assisted the Alliance in the planning process. Over 150 individuals/groups involved with local government, economic development, business, education, tourism, and human resources were interviewed. We would like to ask-for your assistance in moving the strategy forward. Your local government can play a part in this process by endorsing the strategy. A draft endorsement resolution is attached. Members of the Alliance would be glad to make a presentation of the strategy to your local government. A brochure outlining the themes and tactics of the strategy is enclosed for your review. Copies of the finalized document will be available soon. Please contact Wayne Strickland (Ph: 343-4417 orwstrickland(c~rvarc.org) if you would like ~nniP~, Sincerely, ~ nG ~TIG~Q.IId +p C,~°~.pa eth Doughty ~l me ~„-~- u~. ~ U)-~~ Chair (r~. __-- nn 'JG~ ~ CoP ~ e5 O~ 'fl` ~ Attachments f Cca, Deg. ~~ . Working to promote regional coo~eNation and en ieness DRAFT ENDORSEMENT [DATE] RESOLUTION OF ENDORSEMENT of the Fifth Planning District Regional Alliance's Regional Economic Strategy WHEREAS, in our current global economy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale, to maximize the impact on the region; and WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. BE IT THEREFORE RESOLVED, that the [fill in name of organization here] endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. [SIGNATURE] ROAD 1VIAP TO PROSPERITY The towns, cities, and counties that dot the map from the Alleghany Highlands through the Roanoke region and New River Valley each offer unique character and assets. Collectively, they comprise a region of urban amenities, natural beauty, hard-working, friendly people, business opportunities and outstanding educational institutions. WE HAVE ALL THE ELEMENTS FOR A BRIGHT ECONOMIC FUTURE. YET, WE OFTEN STRUGGLE WITH HOW TO TURN THOSE ASSETS INTO ENGINES FOR ECONOMIC PROSPERITY. We must utilize these assets to create a region that offers an unbeatable quality of life and economic opportunity for those seeking an outstanding place to live and prosper. We must examine ourselves as the outside world sees us, not just as we see ourselves. We must build upon our assets and set a course to create new ones. And just like any journey, we must plan our way, obtain directions, and allow sufficient time to get there. The Fifth Planning District Regional Alliance, which includes public and private sector representatives from all jurisdictions throughout the region, has taken a leadership role in creating a road map for our region's economic future. Combining creative new thinking and good ideas from past experiences, the loping amenities that appeal to these people enterprises. [: Develop, package, and promote lifestyle nines for knowledge workers while preserving environment and quality of life. fres: ~ckage and promote outdoor and cultural ~tienities for knowledge workers. onsider the lifestyles and amenity needs of nowledge workers in community planning nd development. K~lowledge Workforce ELLF?~~cE: The collective skills knowledge of the local ~~ ~~ kforce need to increase far local ~ ipanies to compete globally and act new companies. ~ATEGY Elevate the knowledge workforce at revels by improving the skills and knowledge ndividual workers, improving responsiveness companies, and recruiting knowledge workers n outside the region. ~: Build knowledge workforce capacity ough focused training, retraining, and Faction of new skilled workers. ;TICS: ~reate a campaign that targets the region's latives and college alumni and connects :hem to job opportunities. establish permanent vehicles for K-12/ Business interaction. ~reate a regional Higher Education ;,onsortium to continually identify business needs, better integrate regional resources, and promote higher education assets. SCAIE i ~. z ; a s ~~~ ROAD MAP TO PROSPERITY The towns, cities, and counties that dot the map from the Alleghany Highlands through the Roanoke region and New River Valley each offer unique character and assets. Collectively, they comprise a region of urban amenities, natural beauty, hard-working, friendly people, business opportunities and outstanding educational institutions. WE HAVE ALL THE ELEMENTS FOR A BRIGHT ECONOMIC FUTURE. YET, WE OFTEN STRUGGLE WITH HOW TO TURN THOSE ASSETS INTO ENGINES FOR ECONOMIC PROSPERITY. We must utilize these assets to create a region that offers an unbeatable quality of life and economic opportunity for those seeking an outstanding place to live and prosper. We must examine ourselves as the outside world sees us, not just as we see ourselves. We must build upon our assets and set a course to create new ones. And just like any journey, we must plan our way, obtain directions, and allow sufficient time to get there. The Fifth Planning District Regional Alliance, which includes public and private sector representatives from all jurisdictions throughout the region, has taken a leadership role in creating a road map for our region's economic future. Combining creative new thinking and good ideas from past experiences, the oping amenities that appeal to these people enterprises. Develop, package, and promote lifestyle uties for knowledge workers while preserving nvironment and quality of life. ICS: :kage and promote outdoor and cultural ienities for knowledge workers. nsider the lifestyles and amenity needs of owledge workers in community planning d development. ~owledge Workforce LENGE: The collective skills .nowledge of the local force need to increase for local zanies to compete globally and :t new companies. 1'EGY Elevate the knowledge workforce at vels by improving the skills and knowledge lividual workers, improving responsiveness mpanies, and recruiting knowledge workers outside the region. ,: Build knowledge workforce capacity igh focused training, retraining, and ~tion of new skilled workers. acs: gate a campaign that targets the region's tives and college alumni and connects °m to job opportunities. tablish permanent vehicles for K-12/ siness interaction. eate a regional Higher Education nsortium to continually identify business eds, better integrate regional resources, and smote higher education assets. ~' sca~E -~--r - 1 _ 3 ~ 5 r-•-, ,Diane Childers - Re: Meeting with New River Valley Page 1~ From: Elmer Hodge To: lannello, Victor Date: 7/25/02 11:05AM Subject: Re: Meeting with New River Valley Victor, My calendar is open that day and I would be glad to go with you. I am willing to drive. Also, We need to have someone come to the BOS meeting when we present the Stategy for adoption. I would like for you to be there and perhaps Beth (et al) so will have Diane Childers let you know of the time/date/place. Thanks Elmer Hodge Roanoke County Administrator 540-772-2004 »> "Victor lannello" <victor.iannello@synchrony.com> 07/24/02 09:47AM »> Elmer, I hope all is going well for and you are enjoying the summer. As part of our ongoing work for the Strategy, I will be making a presentation to the New River Valley's counterpart to our Alliance. Wayne Strickland has set up the meeting with his counterpart Dave Rundgren for Thursday August 22 at 6 pm. At that meeting, t will try to set the stage for getting the NRV governments to endorse the Strategy. It occurred to us that it might be helpful if a Roanoke Valley government leader were there to support the Strategy and answer any questions or concerns that other government leaders may have. Would you be able to attend this meeting? I could do all the driving. Thank you. Regards, Victor PS I will be on vacation from July 28 -August 11. Victor lannello, ScD President Synchrony Inc. victor.iannello(a~svnchronv.com Voice: (540) 989-1541 Fax: (540) 989-0467 CC: Childers, Diane; Riley, Wanda ~- loci i~"tc~ I ~UO1v~- ~I ~c-~~ ~~ ~~'qr ~~n~ ,5~~ ugh DRAFT ENDORSEMENT ~_~__ [DATE) RESOLUTION OF ENDORSEMENT of the Fifth Planning District Regional Alliance's Regional Economic Strategy VV~HEREAS, in our current global ecor~amy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale, to maximize the impact on the region; and WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. BE IT THEREFORE RESOLVED, that the [fill in name of organization here) endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. [SIGNATURE] . '~~ Memo To: Board of Supervisors From: Elmer Hodge Date: July 4, 2002 Subject: School Capital Projects Attached is a spreadsheet, prepared by Richard Flora, outlining the various priorities for the future school capital projects. Some of you received copies while we were touring the schools. ~r v ~' .` O ~L a N .-N/0~'tnlOf~aDOf ~ 'Np C ~R a' wW~v uE~ $L ~Y~L~r W m 2 W Y W~ U a •~ CJ ~ ~Y=~' Q ~ ~€~~~a~~~> m ~icizo~~c~a~ at a a ,~ J U N L ~ C m a ) ar y{ y = ..~ ~ N N (/~ O a N > ~ ~ W W `~ Y S O N W > Y ~ j C ~ ~ ° ~ a ca m m ~ I.-~N~co~vlu~Imlrlmlrnl°~~~rl~ olllllllllllil J V C ~i ~ m ~ E .c gr Te~S~~~~~ ~~" Lis°n c~9t .92 W W _~ p~W CY.__ pp O c to m ~ ~ ~ `~o v~ .rY .~a~5 ' 7f .~ ~ a car .c m =U' mm~UVR'~¢O~ZQC7C~~ 'O d d a o a~ U m c ~ E ~mur o~ mo E G ~ ~ m U ~ ~ 3~ v ~_ d W ~ ~ ~'i U ~ C liJ ~ L ~ ~ Q W ar m ~ N N h c _ ~ ~ ~ ~ ~ ~ m '~ ~'rrv_ n' mmUZri'u~--. Diane Childers Re: T-Shirt Donation ~ ~ Page 1 From: Paul Mahoney To: Matt Viar Date: 7/30/02 11:38AM Subject: Re: T-Shirt Donation Matt: Thanks for your email. Please send me a draft of the legal notice before it goes to the newspaper. It will have to comply with Sec. 16-16 of the County Code, BUT, we will not be holding a public sale. Instead we will be donating these t-shirts to???. I may have to modify the legal ad to fit our current situation. I will work with Wendi Schultz to develop the BOS report and emergency ordinance. I will parallel the language in Sec. 16-15(b) of the County Code, where the Chief can donate bicycles to a charitable organization. By copy of this email I am alerting Diane Childers, Clerk to the BOS, to place this item on the 8/13 BOS meeting agenda. Paul M. Mahoney County Attorney »> Matt Viar 07/30/02 10:45AM »> Mr. Mahoney, I spoke with Parks and Rec. this morning. They do want the t- shirts that we hold here in our evidence vault. I have called the Roanoke Times and the ad will be ran on Monday August 5th. as well as Monday August 12th. I understand, from speaking to Lt. Furrow, that you have volunteered to prepare the board report to request the donation of the shirts. Thank you for handling this part of the procedure. Please contact me if you need any assistance. Thanks, Matt Viar Sergeant C.M. Viar (592) Roanoke County Police Department Services Division Office- (540) 561-8075 Pager- (540) 581-8592 MVIAR(a~co.roanoke.va.us CC: Diane Childers; Sue Patterson-Bane; Wendi Schultz