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HomeMy WebLinkAbout8/27/2002 - Regular`i~Vorking lnocument - Su6iect to l~~vision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA AUGUST 27, 2002 Good afternoon and welcome to the Roanoke County Board of Supervisors meeting for August 27, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:02 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. BRIEFINGS Briefing and discussion with the Honorable Bob Goodlatte, United States Congress BRIEFING PRESENTED BY CONGRESSMAN GOODLATTE 2. Briefing and presentation from Virginia Amateur Sports, Inc. on the 2002 Commonwealth Games of Virginia. (Peter Lampman, President -Virginia Amateur Sports) BRIEFING PRESENTED BY PETER LAMPMAN.VIRGINIA AMATEUR SPORTS AND A PLAQUE WAS PRESENTED TO THE BOARD OF SUPERVISORS 3. Briefing on water conservation measures. (Elmer Hodge, County Administrator; Gary Robertson, Utility Director) BRIEFING PRESENTED BY ELMER HODGE AND GARY ROBERTSON D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS Resolution of appreciation to Lorinda G. Lionberger in recognition of her eight years of service representing the Salem District on the Commonwealth Transportation Board RESOLUTION ACCEPTED BY MS. LIONBERGER R-082702-1 JPM MOTION TO ADOPT RESOLUTION URC 2. Resolution of congratulations to the Ingersoll-Rand Roanoke plant for their efforts in the safe rescue of the Pennsylvania miners and declaring August 27, 2002 as Ingersoll-Rand Day RESOLUTION ACCEPTED BY VERN CAMERON. VICE-PRESIDENT AND GENERAL MANAGER. AND KAY FECHISIN, DIRECTOR OF HUMAN RESOURCES R-082702-2 JPM MOTION TO ADOPT RESOLUTION URC 3. Proclamation declaring August 30, 2002 as the third annual "Hokie Pride Day" PROCLAMATION ACCEPTED BY BRIAN WILSON AND PAT GREEN 2 E. NEW BUSINESS Award of additional TEA-21 grant funds for exhibits in the Blue Ridge Parkway Visitor Center. (Diane Hyatt, Chief Financial Officer) A-082702-3 HCN MOTION TO APPROVE STAFF RECOMMENDATION (APPROPRIATE $77,000 TEA-21 GRANT FUNDS) URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules fhe Public Hearings which will be held after recommendation by the Planning Commission. HOM MOTION TO APPROVE 1ST READINGS 2 READINGS AND PUBLIC HEARINGS - 9/24/02 URC 1. First reading of an ordinance to obtain a special use permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezoning from C-1, Office District, to C- 2, General Commercial District, and to obtain a special use permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District, upon the petition of Keith W. Martin and the Roanoke County Board of Supervisors. 2. First reading of an ordinance to obtain a special use permit to construct adrive- in restaurant on 10.15 acres located at the 4300 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Robert A. Buckley. G. FIRST READING OF ORDINANCES NONE H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke County Code to provide for the donation of unclaimed personal property to charitable or non-profit organizations. (Paul Mahoney, County Attorney) 3 o-os27o2-4 HCN MOTION TO ADOPT ORDINANCE URC 2. Second reading of an ordinance authorizing the vacation, quit-claim and release of a portion of a 20 ft. sanitary sewer easement across Lots 15, 16, and 22, and across Timber Wolf Circle (Deed Book 1234, Page 851), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 0-082702-5 HOM MOTION TO ADOPT ORDINANCE URC 3. Second reading of an ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford, Windsor Hills Magisterial District. (Mark Courtright, Assistant Director of Parks) 0-082702-6 JPM MOTION TO ADOPT ORDINANCE WITH COMMENT EXPRESSING HIS APPRECIATION TO MR. AND MRS. RADFORD FOR THE DONATION OF THIS LAND. AS WELL AS DR. ROBERTSON WHO PREVIOUSLY DONATED THE EASEMENTS NECESSARY TO CONSTRUCT THE GARST MILL GREENWAY URC 4. Second reading of an ordinance authorizing conveyance of easements on property owned by the Board of Supervisors to Verizon Virginia, Inc. for telephone/communication service to the Center for Research and Technology, Catawba Magisterial District. (George Simpson, Assistant Director of Community Development) 0-082702-7 JBC MOTION TO ADOPT ORDINANCE URC APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel HCN NOMINATED CECIL HILL TO SERVE ANOTHER THREE-YEAR TERM WHICH WILL EXPIRE SEPTEMBER 27. 2005 4 3. Industrial Development Authority HCN NOMINATED CRAIG W. SHARP AND HOM NOMINATED ALLAN ROBINSON, JR. TO SERVE ADDITIONAL FOUR-YEAR TERMS WHICH WILL EXPIRE ON SEPTEMBER 26, 2006 4. Parks & Recreation Advisory Commission (Appointed by District) 5. Roanoke County Cable Television Committee HCN NOMINATED LEE EDDY TO SERVE THE UNEXPIRED TERM OF JIM DICKEY, MEMBER AT LARGE, WHO IS VERY ILL AND CANNOT CONTINUE TO SERVE. THE THREE-YEAR TERM WILL EXPIRE JUNE 30, 2004. 6. Roanoke Valley Regional Cable Television Committee HCN NOMINATED DAVID JONES, JR. TO SERVE THE UNEXPIRED TERM OF JIM DICKEY, MEMBER AT LARGE, WHO IS VERY ILL AND CANNOT CONTINUE TO SERVE. THE THREE YEAR TERM WILL EXPIRE JUNE 30, 2004. 7. Social Services Advisory Board (Appointed by District) HCN NOMINATED H. ODELL MINNIX, BOARD LIAISON, TO A FOUR-YEAR TERM EXPIRING AUGUST 1, 2006. 8. Virginia's First Regional Industrial Facility Authority HCN NOMINATED RICHARD C. FLORA AND DOUG CHITTUM, DIRECTOR OF ECONOMIC DEVELOPMENT, TO SERVE ADDITIONAL FOUR-YEAR TERMS WHICH WILL EXPIRE ON SEPTEMBER 24, 2006. HCN ALSO NOMINATED ALTERNATES JOE "BUTCH" CHURCH AND JILL LOOPE, ASSISTANT DIRECTOR OF ECONOMIC DEVELOPMENT, TO SERVE ADDITIONAL FOUR-YEAR TERMS WHICH WILL EXPIRE ON SEPTEMBER 24, 2006. 9. Virginia Western Community College Board J. CONSENT AGENDA ALL MATTERS LISTED UNDERTHE CONSENTAGENDAARE CONSIDERED BYTHE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 5 R-082702-8 HCN MOTION TO ADOPT RESOLUTION URC 1. Approval of minutes -August 13, 2002 2. Resolutions of appreciation upon the retirement of: (a) Phyllis A. Johnson, Sheriff's Office, after twenty-two years of service R-082702-8.a (b) Michael A. Shank, Sheriff's Office, after twenty-two years of service R-082702-8.b (c) Aileen V. Bohon, Sheriff's Office, after seventeen years of service R-082702-8.c (d) Alan L. Perdue, Sheriff's Office, after eleven years of service R-082702-8.d 3. Donation of an easement from Scott T. Mesner (Tax Map No. 38.06-01-01), Hollins Magisterial District A-082702-8.e 4. Donation of an easement from Bradley J. Behan and Virginia Dasse-Behan (Tax Map No. 38.06-01-02), Hollins Magisterial District A-082702-8.f 5. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Cave Spring Middle School Resource Officer from July 1, 2002 -June 30, 2003 A-082702-8.q 6. Request to accept a grant from the Department of Criminal Justice Services in the amount of $5,025 to be used by the Roanoke Valley Triad for crime prevention programs from July 1, 2002 -June 30, 2003 A-082702-8.h 6 7. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the William Byrd Middle School Resource Officer from July 1, 2002 -June 30, 2003 A-082702-8.i 8. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Northside Middle School Resource Officer from July 1, 2002 -June 30, 2003 A-082702-8.i 9. Request to accept a grant from the Department of Criminal Justice Services in the amount of $25,091 to fund a portion of the salary cost of the Hidden Valley Middle School Resource Officer from July 1, 2002 -June 30, 2003 A-082702-8. k 10. Request to accept a grant from the Department of Criminal Justice Services in the amount of $32,431 to fund a portion of the salary cost of the Hidden Valley High School Resource Officer from July 1, 2002 -June 30, 2003 A-082702-8.1 K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HOM MOTION TO RECEIVE AND FILE REPORTS 1-8. WITH ITEM N-9 BEING WITHHELD FOR DISCUSSION URC General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 7 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -July 2002 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended July 31, 2002 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2002 8. Proclamations signed by the Chairman 9. Update on state budget shortfall ECH BRIEFED THE BOARD ON THE POTENTIAL IMPACT TO THE COUNTY AS A RESULT OF THE STATE'S PROJECTED REVENUE SHORTFALL O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to actual or probable litigation or other specific legal matter pertaining to Willey claim; 2.2-3711 A (3) discussion or consideration of the disposition of publicly held property, namely the lease of Vinyard Park; 2-2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. JBC MOTION TO GO INTO CLOSED MEETING AT 4:34 P.M. URC P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) EVENING SESSION Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 4:45 P.M. UNTIL 5:50 P.M. R-082702-9 JBC MOTION TO ADOPT RESOLUTION URC CHAIR RECOGNIZED MEMBERS OF BOY SCOUT TROOP 221, CAVE SPRING METHODIST CHURCH, WHO ARE WORKING ON THEIR CITIZENSHIP BADGES. 8 CHAIR RECOGNIZED MR. AND MRS. FRANK R. RADFORD AND THANKED THEM FOR THEIR DONATION OF A PARCEL OF LAND ADJACENT TO THE GARST MILL GREENWAY R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution of congratulations to Cave Spring American Little League All Stars for winning the Virginia State Little League Championship in the 9-10 year old division. RESOLUTION WAS ACCEPTED BY THE COACHES AND MEMBERS OF THE CAVE SPRING AMERICAN LITTLE LEAGUE ALL STARS TEAM R-082702-10 JBC MOTION TO ADOPT RESOLUTION URC S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance to rezone 3.9 acres from C-2C, General Commercial District with conditions, to C-2C, General Commercial District with amended conditions, and to rezone 2.7 acres from C-1, Office District, to C-2C, General Commercial District with conditions, to construct a hotel and restaurant, located on North Electric Road, Catawba Magisterial District, upon the petition of 419 Properties, LLC. Continued from the June 25, 2002 Board of Supervisors meetin_q. 0-082702-11 JBC MOTION TO ADOPT ORDINANCE WITH ADDITION OF CONDITION #8 TO PROVIDE ADDITIONAL BUFFERING URC 2. Second reading of ordinance to rezone 6.15 acres from AR, Agricultural Residential District, to I-1, Industrial District, and to obtain a Special Use Permit for 2 acres for amini-warehouse, located on 6227 - 6237 West Main Street, Catawba Magisterial District, upon the petition of Triple S. Investments. Postponed until October 22, 2002 at the request of the petitioner 3. Second reading of ordinance to rezone .64 acres from C-1, Office District, to C- 2, General Commercial District, and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District, upon the petition of James Dean Consultants, LLC. 0-082702-12 HOM MOTION TO ADOPT ORDINANCE WITH FOUR ADDITIONAL CONDITIONS: (1) 9 DAILY LIMITED SUPERVISION SHALL BE IN PLACE; (2) NO ENGINE REPAIR SHALL BE DONE ON THE PREMISES: (3) DUMPSTERS SHALL BE ENCLOSED; (4) A "NO LOITERING" SIGN SHALL BE POSTED ON THE PREMISES URC 4. Second reading of ordinance to rezone 2.66 acres from C-1 C, Office District with conditions, to C-1 C, Office District with amended conditions, located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District, upon the petition of R. W. and Joan C. Bowers. 0-082702-13 HCN MOTION TO ADOPT ORDINANCE BASED ON THE SITE PLAN DATED 8/27/02 AND WITH THE UNDERSTANDING THAT PETITIONER WILL WORK WITH COUNTY STAFF REGARDING PARKING ISSUES URC 5. Second reading of ordinance to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres zoned AV, Agricultural Village District, located at 7210 Franklin Road, Cave Spring Magisterial District, upon the petition of McNeil Asphalt. Postponed until October 22. 2002 at the request of the Petitioner. 6. Second reading of ordinance to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District, upon the petition of William E. Lee. (Janet Scheid, Chief Planner) DENIAL 0-082702-14 JBC MOTION TO DENY ADOPTION OF ORDINANCE URC 7. Second reading of an ordinance to enact Chapter 25 -Technology Zone of the Roanoke County Code, to provide for specific incentives and business, professional and occupational license tax exemptions within designated technology zones. (Doug Chittum, Director of Economic Development) 0-082702-15 HCN MOTION TO ADOPT ORDINANCE URC 10 8. Second reading of an ordinance authorizing the vacation of aright-of-way shown as a "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 2, Catawba Magisterial District. (Arnold Covey, Director of Community Development) 0-082702-16 JBC MOTION TO ADOPT ORDINANCE URC 9. Second reading of an ordinance amending and reenacting Section 22-82, "Rates and Fees", of Chapter 22 Water, Article II "Water Systems", Division 2 "County Water System" of the Roanoke County Code to provide for a change in off-site facilities fees for motels, hotels, hospitals and other residential institutions from a per unit charge basis to a charge based upon meter size. (Gary Robertson, Utility Director) 0-082702-17 HOM MOTION TO ADOPT ORDINANCE URC 10. Second reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank and Trust Building at 220 East Main Street. (Anne Marie Green, Director of General Services) 0-082702-18 JBC MOTION TO ADOPT ORDINANCE URC T. NEW BUSINESS 1. Consideration of claim of John Willey. (Paul Mahoney, County Attorney) A-082702-19 JPM MOTION TO APPROVE STAFF RECOMMENDATION (DENY THE CLAIM) URC U. CITIZEN COMMENTS AND COMMUNICATIONS NONE 11 ~ (JOAN ~. ~rff"~eugirm~ O F L ~~ ~,A ~ ~ .x: az ~~~x~# ~~ .~a~xx~~a.~.~e ~ as ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA AUGUST 27, 2002 Good afternoon and welcome to the Roanoke County Board of Supervisors meeting for August 27, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Mary Ann Bird Trinity United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS Briefing and discussion with the Honorable Bob Goodlatte, United States Congress 2. Briefing and presentation from Virginia Amateur Sports, Inc. on the 2002 Commonwealth Games of Virginia. (Peter Lampman, President -Virginia Amateur Sports) 3. Briefing on water conservation measures. (Elmer Hodge, County Administrator; Gary Robertson, Utility Director) ® Recycled Paper D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS Resolution of appreciation to Lorinda G. Lionberger in recognition of her eight years of service representing the Salem District on the Commonwealth Transportation Board 2. Resolution of congratulations to the Ingersoll-Rand Roanoke plant for their efforts in the safe rescue of the Pennsylvania miners and declaring August 27, 2002 as Ingersoll-Rand Day 3. Proclamation declaring August 30, 2002 as the third annual "Hokie Pride Day" E. NEW BUSINESS 1. Award of additional TEA-21 grant funds for exhibits in the Blue Ridge Parkway Visitor Center. (Diane Hyatt, Chief Financial Officer) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicafe support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. First reading of an ordinance to obtain a special use permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezoning from C-1, Office District, to C- 2, General Commercial District, and to obtain a special use permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District, upon the petition of Keith W. Martin and the Roanoke County Board of Supervisors. 2. First reading of an ordinance to obtain a special use permit to construct adrive- in restaurant on 10.15 acres located at the 4300 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Robert A. Buckley. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES Second reading of an ordinance amending Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke County Code to provide for the donation of unclaimed personal property to charitable or non-profit organizations. (Paul Mahoney, County Attorney) 2 2. Second reading of an ordinance authorizing the vacation, quit-claim and release of a portion of a 20 ft. sanitary sewer easement across Lots 15, 16, and 22, and across Timber Wolf Circle (Deed Book 1234, Page 851), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 3. Second reading of an ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford, Windsor Hills Magisterial District. (Mark Courtright, Assistant Director of Parks) 4. Second reading of an ordinance authorizing conveyance of easements on property owned by the Board of Supervisors to Verizon Virginia, Inc. for telephone/communication service to the Center for Research and Technology, Catawba Magisterial District. (George Simpson, Assistant Director of Community Development) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Industrial Development Authority 4. Parks & Recreation Advisory Commission (Appointed by District) 5. Roanoke County Cable Television Committee 6. Roanoke Valley Regional Cable Television Committee 7. Social Services Advisory Board (Appointed by District) 8. Virginia's First Regional Industrial Facility Authority 9. Virginia Western Community College Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -August 13, 2002 3 2. Resolutions of appreciation upon the retirement of: (a) Phyllis A. Johnson, Sheriff's Office, after twenty-two years of service (b) Michael A. Shank, Sheriff's Office, aftertwenty-two years of service (c) Aileen V. Bohon, Sheriff's Office, after seventeen years of service (d) Alan L. Perdue, Sheriff's Office, after eleven years of service 3. Donation of an easement from Scott T. Mesner (Tax Map No. 38.06-01-01 ), Hollins Magisterial District 4. Donation of an easement from Bradley J. Behan and Virginia Dasse-Behan (Tax Map No. 38.06-01-02), Hollins Magisterial District 5. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Cave Spring Middle School Resource Officer from July 1, 2002 -June 30, 2003 6. Request to accept a grant from the Department of Criminal Justice Services in the amount of $5,025 to be used by the Roanoke Valley Triad for crime prevention programs from July 1, 2002 -June 30, 2003 7. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the William Byrd Middle School Resource Officer from July 1, 2002 -June 30, 2003 8. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Northside Middle School Resource Officer from July 1, 2002 -June 30, 2003 9. Request to accept a grant from the Department of Criminal Justice Services in the amount of $25,091 to fund a portion of the salary cost of the Hidden Valley Middle School Resource Officer from July 1, 2002 -June 30, 2003 10. Request to accept a grant from the Department of Criminal Justice Services in the amount of $32,431 to fund a portion of the salary cost of the Hidden Valley High School Resource Officer from July 1, 2002 -June 30, 2003 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS 4 N. REPORTS General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -July 2002 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended July 31, 2002 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2002 8. Proclamations signed by the Chairman 9. Update on state budget shortfall O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to actual or probable litigation or other specific legal matter pertaining to Willey claim; 2.2-3711 A (3) discussion or consideration of the disposition of publicly held property, namely the lease of Vinyard Park; 2-2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution of congratulations to Cave Spring American Little League All Stars for winning the Virginia State Little League Championship in the 9-10 year old division. S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone 3.9 acres from C-2C, General Commercial District with conditions, to C-2C, General Commercial District with amended conditions, and to rezone 2.7 acres from C-1, Office District, to C-2C, 5 General Commercial District with conditions, to construct a hotel and restaurant, located on North Electric Road, Catawba Magisterial District, upon the petition of 419 Properties, LLC. (Janet Scheid, Chief Planner) Continued from the June 25, 2002 Board of Supervisors meeting. 2. Second reading of ordinance to rezone 6.15 acres from AR, Agricultural Residential District, to I-1, Industrial District, and to obtain a Special Use Permit for 2 acres for amini-warehouse, located on 6227 - 6237 West Main Street, Catawba Magisterial District, upon the petition of Triple S. Investments. Postponed until October 22. 2002 at the request of the petitioner 3. Second reading of ordinance to rezone .64 acres from C-1, Office District, to C- 2, General Commercial District, and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District, upon the petition of James Dean Consultants, LLC. (Janet Scheid, Chief Planner) 4. Second reading of ordinance to rezone 2.66 acres from C-1 C, Office District with conditions, to C-1 C, Office District with amended conditions, located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District, upon the petition of R. W. and Joan C. Bowers. (Janet Scheid, Chief Planner) 5. Second reading of ordinance to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres zoned AV, Agricultural Village District, located at 7210 Franklin Road, Cave Spring Magisterial District, upon the petition of McNeil Asphalt. Postponed until October 22, 2002 at the request of the Petitioner. 6. Second reading of ordinance to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District, upon the petition of William E. Lee. (Janet Scheid, Chief Planner) 7. Second reading of an ordinance to enact Chapter 25 -Technology Zone of the Roanoke County Code, to provide for specific incentives and business, professional and occupational license tax exemptions within designated technology zones. (Doug Chittum, Director of Economic Development) 8. Second reading of an ordinance authorizing the vacation of aright-of-way shown as a "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 2, Catawba Magisterial District. (Arnold Covey, Director of Community Development) 9. Second reading of an ordinance amending and reenacting Section 22-82, "Rates and Fees", of Chapter 22 Water, Article II "Water Systems", Division 2 "County 6 Water System" of the Roanoke County Code to provide for a change in off-site facilities fees for motels, hotels, hospitals and other residential institutions from a per unit charge basis to a charge based upon meter size. (Gary Robertson, Utility Director) 10. Second reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank and Trust Building at 220 East Main Street. (Anne Marie Green, Director of General Services) T. NEW BUSINESS 1. Consideration of claim of John Willey. (Paul Mahoney, County Attorney) U. CITIZEN COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT 7 ACTION NO. ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Briefing on Legislative Issues COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside at the request of The Honorable Bob Goodlatte, United States Congress, for a briefing on legislative issues. Congressman Goodlatte will also be available for questions from the Board concerning areas of interest to Roanoke County. Respectfully submitted, ~ ~ ~~ Diane S. Childers Clerk to the Board ACTION NO. ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Report from Virginia Amateur Sports, Inc. on the 2002 Commonwealth Games of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Peter Lampman, President of Virginia Amateur Sports, Inc., has requested time on the agenda to report on the economic impact of the 2002 Commonwealth Games of Virginia. He would also like to present a plaque to the Board of Supervisors at that time. The Commonwealth Games of Virginia were first held in July 1990 with more than 4,400 athletes competing in 29 sports. Roanoke County has been involved in the Commonwealth Games since its inception, providing funding, fields and other assistance. We want to express our appreciation and congratulations toVirginia Amateur Sports upon the successful completion of the 2002 Commonwealth Games. ~~~-t- Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara- _ _ Referred () Minnix To () Nickens ACTION # ITEM NUMBER ~~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 SUBJECT: Briefing on Current Water Situation in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: At the Board's request, we have been closely monitoring the water situation in Roanoke County. There is an adequate supply of water to meet the demands of both the County and Roanoke City for the foreseeable future. Currently, Spring Hollow Reservoir is at normal levels for this time of year. However the drought continues not just in our area, but in localities across the country. There is growing concern that the water situation is approaching a crisis stage. The County has taken steps such as supplemental use of groundwater wells to maximize the availability of water. However, our water systems are dependent on groundwater which is particularly susceptible to drought conditions. To ensure that we maintain an adequate supply of water if the drought becomes prolonged, we are asking that you approve the implementation of voluntary conservation measures at this time. It is our hope that voluntary conservation at this point will: (1) eliminate or reduce the possibility of mandatory conservation in the future (2) provide an adequate supply of water for Roanoke County (including Vinton) and the City of Roanoke (3) support the Governor's request for localities to conserve water. Staff has drafted a policy pertaining to mandatory conservation measures, and will present this for your consideration and comments at the September 24 Board meeting. I think you will really like Gary's chart that is attached. BACKGROUND: The drought of 2002 continues with no relief in sight. Farmers continue to suffer from lack of pasture and ability to water livestock, private wells are continuing to fail, and levels in rivers and streams are reaching all time lows. The ninety-day forecast calls for a continuation of dry weather with above average temperatures. Many people feel that the current drought conditions are approaching a "crisis" stage. The Governor's policy staff met on August 20, 2002 to discuss the drought conditions being experienced throughout the state. The highlights from this meeting are as follows: -~ - The Administration is asking all local governments to seriously assess existing water capacity and to plan emergency steps that should be taken in the event that supplies become seriously depleted. - It was suggested that the Governor's office should start considering along-term policy on water conservation and availability. - Thirty-four localities have now received designation as drought disaster areas. - The Governor's Office has asked state agencies to expedite consideration of permit requests for replacement wells and other facilities to provide relief from failed wells. - In response to a natural disaster such as a drought, a local government may write the governor requesting federal disaster designation in order for local farmers to be eligible for federal assistance to cope with agricultural losses. If counties have already applied but have been turned down, they may re-apply at any time. What has been the impact on Roanoke County's water supply? The County water supply remains sufficient for Roanoke County and City water needs into the foreseeable future. The level of the reservoir is approximately 1388 (full pond is 1410), which is normal for this time of year even though Roanoke County is supplying approximately 4 MGD to Roanoke City in addition to our needs. The attached chart references critical elevations of the reservoir and their respective significance. The reservoir has adequate capacity at present usage to sustain water needs through this calendar year and most likely into February 2003. There is concern over when we may be able to pump again. On Thursday, August 15, 2002, the river flow upstream of Spring Hollow dropped to 9 cfs (cubic feet per second). Levels below 20 cfs have not been recorded since Spring Hollow was constructed. As a point of reference the flow must exceed 80 cfs before Roanoke County can pump water. What steps has Roanoke County taken to further enhance its availability of adequate water? - At the time Spring Hollow was constructed, Roanoke County retained many of its more productive groundwater wells to be used in emergencies. These wells have a combined capacity between 2 - 3 MGD. Our staff implemented a plan to gradually bring these wells on-line to reduce future stress on our water system. At the present time we are supplementing our water supply with approximately 850,000 GPD from these groundwater sources. - In addition we are receiving approximately 300,000 GPD from the Town of Vinton to supplement the East 460 corridor. This allows Roanoke County to reduce the use of '~ Carvins Cove water and thereby increase the net amount of water provided to Roanoke City. - Roanoke County has also entered into a contract with Bedford Well Drilling to drill groundwater wells in the vicinity of the Spring Hollow Water Treatment Facility. The Health Department has approved five well sites in the area. It is hoped that reasonable supplies of groundwater can be obtained from these sites. Because of the close proximity to the treatment facility the water from these wells could be treated very economically. Some well sites are located on Roanoke County property while others are located on property owned by American Electric Power. Staff has received tentative approval from AEP to drill test wells on their property. If development of these wells proves successful, a formal agreement will be negotiated with AEP. These wells would then supplement the Spring Hollow water source. What additional measures does Roanoke County plan? - Roanoke County plans to continue our program for placing standby wells in service. - Roanoke County staff has prepared and attached a draft plan for Water Conservation Measures. Staff plans to present these measures for adoption at the September 24, 2002 meeting. Roanoke County staff is requesting that the Board of Supervisors approve a Voluntary Water Conservation Program at this time. If approved staff will prepare a brochure for our customers explaining the program. A list of water saving tips is attached for your review. There are several reasons we recommend that a Voluntary Water Conservation Program be approved. First, with the level of drought experienced by the region, we believe asking our citizens to use their resources wisely is the right thing to do. Conserving water will serve purposes such as: - Extending the safe use of our water supplies. Even though Roanoke County still has a strong water system, we cannot foresee the end of the current severe drought. - Substantial amounts of water can be saved on a regular basis through awareness programs without having to restrict the customer's ability to use water. - Voluntary conservation now can hopefully eliminate the need for mandatory restrictions at a later date. - Roanoke County still maintains water systems that are totally dependent on groundwater. These systems are particularly vulnerable to drought. - Allows Roanoke County to continue assistance to Roanoke City. C-~ - Finally, Roanoke County's permit at Spring Hollow allows for a variance to river flow limits when less than a 100-day supply remains. However, a conservation program must be in place prior to the request. SUBMITTED BY: Gary Robertson, P.E. Utility Director Approved ( ) Denied ( ) Received ( ) Referred _ to ACTION Motion by: APPROVED: ~ ~~~ Elmer C. Hodge County Administrator ----------------------------------- VOTE No Yes Abs Church _ _ Flora _ McNamara _ Minnix _ _ _ Nickens ~. 3 ELE~AII~V 1410 - F(/LL POND (100% l~GYUME~ SPRlN6 HOLLOW RESERI/0/R ELE~,4TlONS TO I/OLUME Al/Gl/ST 2~ 2002 ~* BASED ON 10 M/LL/ON GALLONS PER DAY USAGE DRAFT WATER CONSERVATION MEASURES C Conditions, Allocations, Restrictions, and Penalties Stage l: Normal conditions exist whenever the level of water in Spring Hollow Reservoir is between the top of the spillway (1410) and an adequate supply exists to meet projected long-term needs. Stage 2: When the water level in the Spring Hollow Reservoir is below normal for the period and sufficient, but limited supplies of water are available, the Roanoke County Board of Supervisors will call upon all water users to voluntarily conserve water. This action will take into consideration long-range meteorological projections and request prudent restraint of water usage by whatever methods are available. Stye 3: When the Spring Hollow Reservoir contains less than a 150-day supply at current usage for the period between June ls` to October ls` or a 100-day supply for the period between October ls` to June ls`, very limited supplies of water are available, and the County requires mandatory water use reductions for all customers and that certain actions occur as follows: 1. Suspension of all non-essential water use except for those uses related to health, safety, fire suppression, other public emergencies, or water necessary to sustain business operations regardless of customer class. This shall include watering of shrubbery, trees, lawns, grass, plants, or other vegetation, except indoor plantings, greenhouse or nursery stocks and except watering by commercial nurseries of freshly planted plants upon planting and once a week for five weeks following planting. 2. The washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment except in commercial facilities operating with high pressure low consumption equipment or operating with a water recycling system. The County Administrator may curtail the hours of operation of commercial enterprises offering such services or washing their own equipment. 3. The washing of streets, driveways, parking lots, service station aprons, office buildings, exteriors of homes or apartments, or other outdoor surfaces except for commerciallindustrial operations using high pressure low consumption equipment. 4. Ceasing operation of any ornamental fountain or other structure making a similar use of water. 5. Ceasing the filling or refilling of swimming pools, wading pools, and hot tubs. 6. Ceasing the use of water from fire hydrants for any purpose other than fire suppression or other public emergency. 7. Elimination of the serving of drinking water in restaurants, cafeterias or any other food establishment unless requested by the patron. 8. Utility Department personnel and County police officers will patrol the County to warn citizens against the use of prohibited practices and may issue citations or warnings for such violations. 9. Imposition of civil penalties against a water user for violation of water conservation rules or regulations or of the Plan as set forth. C-3 WpiE6 snnNc TIP$ INSIDE THE HOME - Test for a leaking toilet by adding food coloring to the tank. If the color appears in the bowl after 30 minutes, you toilet is leaking. Leaking toilets waste 200 gallons of water a day. - Use water conserving plumbing fixtures and water flow constrictors on sinks and showers. If you don't have aloes-flow toilet, place two half- gallon plastic bottled with water in your toilet tank. This saves one gallon of water each time you flush. - Run your dishwasher and wash clothes only when you have a full load. - Take short showers instead of a bath. Baths can use 30 to 50 gallons of water. Showers use 5 gallons of water per minute, less if a flow constrictor is installed. - Check your water meter while no water is being used. If the dials are moving then you have a water leak. - Don't run water continuously when washing dishes, brushing your teeth, washing your hands and face, or shaving. - Avoid using a garbage disposal. Disposals use a great deal of water. Add your garbage to the compost or trash instead of putting it down the garbage disposal. - Do not use the toilet as a wastebasket. Each time you flush, 5 to 7 gallons are used. - Insulate pipes to get hot water faster, so less water is wasted. - Rinse dishes with a spray device or in a pan of hot water. The water from the pan can be used for cleaning projects. ~-3 - To clean vegetables, use the sink or a bowl to retain water. Scrub with a vegetable brush and turn on water only for a quick rinse. - Thaw frozen foods in advance in the refrigerator to eliminate thawing under warm water. - Take ice cube trays from freezer a few minutes before they are needed. The ice cubes will loosen at room temperature without the need to run them under tap water. - Keep a container of water in the refrigerator rather than letting water run to obtain a cold drink. - Always check for leaks in pipes, hoses, faucets, and couplings. Even the smallest drip can waste 20 or more gallons per day. OUTDOORS - Wafer lawn and gardens during the coolest part of the day. Deep-soak your lawn so that the water soaks down to the roots. Alight sprinkling will only evaporate and cause shallow root systems, which require more and more watering. Use drip irrigation to apply water slowly exactly where it is needed. Collect rain from the gutter system on a house in a rain barrel to use for watering. - Water your lawn only when needed. If the grass springs back up after stepping on it, it does not need watering. If it stays flat, then it needs watering. - Use a bucket of water and a spray head on the hose to wash your car. A running hose wastes over 100 gallons of water in the time it takes to wash the car. - Keep grass 1.5" to 2" long to develop deeper roots, which require less watering. - Mulch around plants and trees to enable soil to hold moisture longer and to control weeds. - Sweep driveways, patios, and walks with a broom rather than hosing them down. ~- - Use water from dehumidifiers, air conditioning units, and gutters to water indoor and outdoor plants. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-1 OF APPRECIATION TO LORINDA G. LIONBERGER FOR HER SERVICE AS SALEM DISTRICT REPRESENTATIVE ON THE COMMONWEALTH TRANSPORTATION BOARD WHEREAS, Lorinda G. Lionberger was appointed by Governor Allen to the Commonwealth Transportation Board in February 1994 and reappointed in 1997; and WHEREAS, Ms. Lionbergerwas reappointed to the Commonwealth Transportation Board by Governor Gilmore in 2001 and served through July 12, 2002; and WHEREAS, Ms. Lionberger represented the Salem District, which includes the Counties of Bedford, Botetourt, Craig, Carroll, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pulaski and Roanoke in an admirable and responsible manner; and WHEREAS, during her eight years of service, Ms. Lionberger was dedicated to improving the transportation needs of the Salem District, as well as providing leadership and funding for the nine districts served by the Commonwealth Transportation Board; and WHEREAS, during Ms. Lionberger's service, planning and enhancements for several interstate highway projects were commenced, and many regional projects were begun and/or completed including the Route 460 Bypass in the New River Valley, the Route 122 Moneta Bypass, Route 58 in Patrick County, and the pedestrian bridge in the City of Roanoke; and WHEREAS, Ms. Lionberger has also been active in her community through her service to the Roanoke Regional Chamber's Transportation Advocacy Group, TRUST Board of Directors, Roanoke Valley Speech and Hearing Center, Roanoke County Public School Education Foundation, and the Roanoke Valley Convention and Visitors Bureau. r NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation to LORINDA G. LIONBERGER for her many years of service to the citizens of Roanoke County as the Salem District Representative on the Commonwealth Transportation Board and as an active citizen in the Roanoke Valley community; and FURTHER, the Board of Supervisors expresses its thanks to Ms. Lionbergerfor her dedication to the transportation needs of all citizens throughout the State of Virginia On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION OF APPRECIATION TO LORINDA G. LIONBERGER FOR HER SERVICE AS SALEM DISTRICT REPRESENTATIVE ON THE COMMONWEALTH TRANSPORTATION BOARD WHEREAS, Lorinda G. Lionberger was appointed by Governor Allen to the Commonwealth Transportation Board in February 1994 and reappointed in 1997; and WHEREAS, Ms. Lionberger was reappointed to the Commonwealth Transportation Board by Governor Gilmore in 2001 and served through July 12, 2002; and WHEREAS, Ms. Lionberger represented the Salem District, which includes the Counties of Bedford, Botetourt, Craig, Carroll, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pulaski and Roanoke in an admirable and responsible manner; and WHEREAS, during her eight years of service, Ms. Lionberger was dedicated to improving the transportation needs of the Salem District, as well as providing leadership and funding for the nine districts served by the Commonwealth Transportation Board; and WHEREAS, during Ms. Lionberger's service, planning and enhancements for several interstate highway projects were commenced, and many regional projects were begun and/or completed including the Route 460 Bypass in the New River Valley, the Route 122 Moneta Bypass, Route 58 in Patrick County, and the pedestrian bridge in the City of Roanoke; and WHEREAS, Ms. Lionberger has also been active in her community through her service to the Roanoke Regional Chamber's Transportation Advocacy Group, TRUST Board of Directors, Roanoke Valley Speech and Hearing Center, Roanoke County Public School Education Foundation, and the Roanoke Valley Convention and Visitors Bureau. ~-i NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation to LORINDA G. LIONBERGER for her many years of service to the citizens of Roanoke County as the Salem District Representative on the Commonwealth Transportation Board and as an active citizen in the Roanoke Valley community; and FURTHER, the Board of Supervisors expresses it's thanks to Ms. Lionbergerfor her dedication to the transportation needs of all citizens throughout the State of Virginia f ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-2 OF CONGRATULATIONS TO THE INGERSOLL- RAND ROANOKE PLANT FOR THEIR EFFORTS IN THE SAFE RESCUE OF THE PENNSYLVANIA MINERS AND DECLARING AUGUST 27, 2002, AS INGERSOLL-RAND DAY IN THE COUNTY OF ROANOKE WHEREAS, Ingersoll-Rand opened its rock-drilling plant in Roanoke County in 1968 and for thirty years, has been a major employer in the County and the Roanoke Valley, and WHEREAS, the Roanoke Ingersoll-Rand Plant has downhole drill assembly and shipping operations while the world-wide drilling headquarters is located in Garland, Texas; and WHEREAS, on Wednesday, July 24, 2002, nine miners were trapped 240 feet underground in the Quecreek Mine near Somerset, Pennsylvania, when they inadvertently breached an abandoned, water-filled mine; and WHEREAS, on Thursday, July 25, 2002, the 1,500 pound drill bit from another company broke in the shaft during the rescue operation and an Ingersoll-Rand dealer in Somerset called requesting assistance; and by 8:00 a.m. Thursday, the Roanoke Plant had a downhole drill and a 30 inch drill bit being transported to the site; and WHEREAS, on Friday, July 26, 2002, the Roanoke Plant sent another drill with a 26 inch drill bit as a backup to the rescue mission; and WHEREAS, the drill delivered by the Ingersoll-Rand Roanoke Plant on Thursday broke through the ground to reach the trapped miners, who although sustaining some injuries, were alive after 72 hours underground. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke 1 T t County, Virginia, as follows: 1. That the Board congratulates and recognizes the role played by the employees of the Ingersoll-Rand Roanoke Plant in the safe rescue of the nine Pennsylvania miners trapped underground; and 2. That the Board declares August 27, 2002, as Ingersoll-Rand Day in Roanoke County in recognition of the Roanoke Plant employees' commitment to service to their fellow man and the company's thirty-fifth anniversary as a Roanoke County business partner. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File Doug Chittum, Director, Economic Development 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION OF CONGRATULATIONS TO THE INGERSOLL-RAND ROANOKE PLANT FOR THEIR EFFORTS IN THE SAFE RESCUE OF THE PENNSYLVANIA MINERS AND DECLARING AUGUST 27, 2002, AS INGERSOLL-RAND DAY IN THE COUNTY OF ROANOKE WHEREAS, Ingersoll-Rand opened its rock-drilling plant in Roanoke County in 1968 and for thirty years, has been a major employer in the County and the Roanoke Valley, and WHEREAS, the Roanoke Ingersoll-Rand Plant has downhole drill assembly and shipping operations while the world-wide drilling headquarters is located in Garland, Texas; and WHEREAS, on Wednesday, July 24, 2002, nine miners were trapped 240 feet underground in the Quecreek Mine near Somerset, Pennsylvania, when they inadvertently breached an abandoned, water-filled mine; and WHEREAS, on Thursday, July 25, 2002, the 1,500 pound drill bit from another company broke in the shaft during the rescue operation and an Ingersoll-Rand dealer in Somerset called requesting assistance; and by8:00 a.m. Thursday, the Roanoke Plant had a downhole drill and a 30 inch drill bit being transported to the site; and WHEREAS, on Friday, July 26, 2002, the Roanoke Plant sent another drill with a 26 inch drill bit as a backup to the rescue mission; and WHEREAS, the drill delivered by the Ingersoll-Rand Roanoke Plant on Thursday broke through the ground to reach the trapped miners, who although sustaining some injuries, were alive after 72 hours underground. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke 3/ 1 ~' a, County, Virginia, as follows: 1. That the Board congratulates and recognizes the role played by the employees of the Ingersoll-Rand Roanoke Plant in the safe rescue of the nine Pennsylvania miners trapped underground; and 2. That the Board declares August 27, 2002, as Ingersoll-Rand Day in Roanoke County in recognition of the Roanoke Plant employees' commitment to service to their fellow man and the company's thirty-fifth anniversary as a Roanoke County business partner. 2 .••` ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Proclamation declaring August 30, 2002 as the third annual "Hokie Pride Day" in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni Association have requested that the County issue a proclamation declaring Friday, August 30, 2002, as the third annual Virginia Tech "Hokie Pride Day". Brian Wilson and Pat Green will be present to accept the proclamation. ~ ~~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- Referred () Minnix _ _ To () Nickens _ . .~ ~- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 PROCLAMATION DECLARING AUGUST 30, 2002 AS THE THIRD ANNUAL "HOKIE PRIDE DAY" IN ROANOKE COUNTY WHEREAS, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, its alumni, and supporters, and is home to many thousands of Virginia Tech alumni and friends of the University; and WHEREAS, Virginia Tech has brought great positive attention to Southwest Virginia in academics, research and athletics; and the supporters of Virginia Tech feel great pride in the accomplishments of the University; and WHEREAS, the Virginia Tech Hokie Club and the Virginia Tech Alumni Association, which extends membership to any and all supporters of Virginia Tech, are promoting Friday, August 30, 2002, as the third annual Virginia Tech "Hokie Pride Day"; and WHEREAS, the County of Roanoke wishes to recognize the positive impact of Virginia Tech on its community and to encourage all supporters of Virginia Tech, both individuals and businesses, to demonstrate their Hokie pride. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim Friday, August 30, 2002, as the third annual "HOKIE PRIDE DAY" in the County of Roanoke, and call its significance to the attention of all of our citizens; and FURTHER, we extend our best wishes to Virginia Tech, its alumni, friends and supporters for continued success in future endeavors. ACTION NUMBER ITEM NUMBER A-082702-3 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Award of Additional TEA-21 Grant Funds for Exhibits in the Blue Ridge Parkway Visitor Center COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Blue Ridge Parkway Visitor Center is a partnership between the National Park Service, Roanoke County, and Virginia's Explore Park. The purpose of the Visitor Center is to orient visitors to the Blue Ridge Parkway and surrounding region, and to interpret the cultural heritage, scenic qualities, and recreational features of the Parkway region in this area of Virginia. The grand opening for the Visitor Center was held on May 7, 2001. The Visitor Center has been well attended by Parkway Visitors. The Visitor Center consists of a large exhibit space, a lecture room, a gift shop, and restroom facilities. The planned design envisioned a theater and three exhibit sections: 1. The Region Today -Highlights the Roanoke Valley today. 2. History of the Blue Ridge Parkway 3. History of the Roanoke Valley- Highlights the natural and cultural history of the Valley. While the Visitor Center is open and functional, at this time the exhibit space is being used for traveling exhibits, and the lecture room is only partially furnished. We have been accumulating grant funds to be used to fund the permanent exhibits and to furnish the lecture room with audio /visual equipment. The County was previously awarded a total of $263,000 in TEA-21 Grant Funds for exhibit and theater construction in the Blue Ridge Parkway Visitor Center. SUMMARY OF INFORMATION: The County has recently been notified that we have been awarded another $77,000 in TEA-21 Grant Funds for this project. This makes a total of $340,000 available for the project. This is the final grant that we will apply for to complete the project. In order to ~ ~ r work within the available funds, we will complete the equipping and furnishing of the theater, and construct two of the exhibits listed above -The Region Today and the History of the Blue Ridge Parkway. We will leave the third exhibit space empty in order to host traveling exhibits, which will provide a fresh attraction for returning visitors. We are currently receiving bids for equipping the theater, with plans to begin using the theater space this winter for special lectures and groups. We are in the process of finalizing the construction specs for the exhibit construction, and hope to bid the project in the fall of 2002. FISCAL IMPACT: TEA-21 Funds require a 20% match; however, the money that the County has already spent on the preliminary design and the maintenance and staffing of the building will meet this requirement. STAFF RECOMMENDATION: Staff recommends appropriating the $77,000 TEA-21 grant funds for the exhibit construction in the Blue Ridge Parkway Visitor Center. SUBMITTED BY: APPROVED: ~ f~°~i-~ Diane D. Hyatt Elmer C. Hodge Chief Financial Officer County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: _Ha_rry C. Nickens to Church _ x Denied () approve staff recommendation Flora _ x _ Received () McNamara- x _ Referred () Minnix _ x _ To () Nickens _ x _ cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance t ACTION NO. ~ ~' a ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for September 24, 2002 The titles of these ordinances are as follows: 1) The petition of Keith W. Martin and the Roanoke County Board of Supervisors to obtain a Special Use Permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezone from C-1, Office District to C-2, General Commercial District and obtain a Special Use Permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District. 2) The petition of Robert A. Buckley to obtain Special Use Permit to construct adrive-in restaurant on 10.15 acres, located at the 4300 block of Starkey Road, Cave Spring Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: F~-a (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for September 24, 2002. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1_2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Church Flora McNamara Minnix Nickens No Yes Abs a ' County of Roanoke Community Developn Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018 (540) 772-2068 FAX 'ALL APPLICANTS. Check type of application filed (check all that apply) Rezoning Special Use ^ Variance Applicants name/address w/zip Keith W. Martin 3021 Christian Avenue Roanoke, VA 24012 Phone: 366-1626 Work: 366-1626 Cell #: 79R-4979 Fax No.:366-0265 Owner's name/address w/zip Phone #: '~66-1626/772-2005 Keith W. Martin & Roanoke Co. Board of Supervisors Work: 366-1626/772-2005 3021 Christian Avenue/P.O. Box 29800 Fax No. #:366-0265/772-2193 Roanoke, VA 24012/Roanoke, VA 24018 Property Location Magisterial District: Cave Spring 3704 Brambleton Avenue + 50 ft of 3738 Brambleton Roanoke, VA 24018 Community Planning area: Cave Spring Tax Map No.: Existing Zoning: C2C & C1 77.13{>3-1 & a portion of 77.13-3-2 (See exhibit A) -t Size of parcel(s): Acres: .596 +/- Existing Land Use: '~ tr`°r o KEZfINING SPECIAL USE PERMITAND WAIVER APPLICANTS: (R/S/W} ~ Proposed Zoning: C2 Proposed Land Use: Automotive Service, Minor & Automobile Dealership, Used Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes`, No ~ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No ~ IF NO, A VARIANCE IS REQUIRED FIRST If rezornng request, are conditions being proffered with this request? Yes ~ No ~ i VARIANCE; 4VAFVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to ..% I 3 Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE TTEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA X Consultation x 8 1/Z" x 11" concept plan x Application fee X Application x Metes and bounds description ~ Proffers, if applicable x Justification x Water and sewer application X Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. A ~~/I~.~tA Owner's Signature For Staff Use Onlv ent Date received: Received by: 7-IS-u2 ~ , j ~~ ~~' Application fee: - po ~0~ P_C/BZA date: l'7 I ~ • - 'S~- ~-. 3. 2 u o 2 Placards issued: BOS date: -0798 s~ #- zti Zvt,i (540) 776-7155 Case Number ~ 1 - ~ ~ (~~ ~ ^ Waiver 0 Administrative Appeal 2 JUS~'IFICATIOI~i F4R RE7+QNING, SPECIAL, USE PEIiMI'T OR ~V AIVER REQUEST Applicant Keith W Martin The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request fiuthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Mr. Martin requests that this property be rezoned to C-2. If rezoned as C-2 it will be aligned with neighboring properties. This will allow by right automobile repair service, minor and automobile dealership, used with special exception. Rezoning of the property will allow Mr. Martin to provide high quality automobile service and sales to his customers. The proposed structure will not exceed the maximum building height. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Mr. Martin owns adjacent property that is zoned as C-2. Mr, Martin's purpose is to develop an automobile service and sales facility known as Martin's German Service. The intent is to improve the current conditions of the property by demolishing the existing buildings and constructing a new building with attractive landscaping. Mr. Martin will revitalize the corner property so that is meets the Cave Spring Community Planning guidelines. As shown in the concept plan, the rezoning of the property will allow Mr. Martin to improve the aesthetics of the property so that it will have a positive impact on the surrounding community. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Adequate public facilities are available to the site and no impact on public services is expected. Mr. Martin's intent is to provide an aesthetically pleasing site development that will include safe and convenient access to the business. The proposed development will have a simple and safe flow of traffic by using the existing entrance/exit on Brambleton Avenue as well as an additional entrance/exit on Manassas Drive. No regular holiday or evening activities are intended. F_I JITSTIFICATION FOR REZDNINO, SBEIrIAL USEFl~R3NI'~ OR WAIVER REQUEST ~~ Applicant The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Martin's German Service has been serving customers in the Roanoke Valtey for the past 14 years from its Christian Avenue location in Roanoke City. For the past ten years pre-owned car sales that compliments the automobile repair business has been an integral part of Martin's German Service. Martin's German Service used car sales focus has been on "pre-sold" special orders. Currently the business has a small showroom but no outdoor display lot. Normal inventory is expected to be in the single digits, with the majority of cars displayed in the showroom. Mr. Martin would like to continue to provide this personal service to his customers at a more convenient location. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County CommuniiyPlan. Automobiles offered for sale by Martin's German Service are of late model and high quality. Since most of the sales are "pre-sold" special orders there will generally be a limited number of cars in inventory at a time. Cars offered for sale on site will be presented in a tasteful manner and will generally be presented in a showroom. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. There is no anticipated impact on any pubic services and considering the high quality of automobiles offered for sale there should only be a positive impact on the community at large. Ample parking and attractive landscaping meeting the Roanoke County specifications will be part of the site. The property will exceed all DMV requirement for a sales license. f-~ arambleton Avenue, S.W Va. Rfe. # 221 ,_ __ ~ _ i _ ;, ~ ~~,. ___._ i ~- ~ ~ `~ ~ ~ _i ~ ;~ i ,, ~. i i __; ;, _ i I ~ j, \, ~- ; ~ i.~ ~ i. - ~ ~ ~.-, '~ ~ i i'" ~ -~ ' ,_ O I ;_. E I~, I ~ ~ I ~ ~~~~ I ''1 .. I ' I i ~ 1 I 1 I 1 I ~ i `, I j i ~ ~1 ~ 1, L '' _, r n ` 1 •- _;~;, ~~. Rte. ~ ~~ ~~©" R/W) ~,r..=Ewsnrvc cc-s cuRe a~ curry ~.~ ~ T s°c'~ ~ ;~ N 58'34'04" E 68. `~ J-Story ~ ''~ ~~ Waod Frame ~ra,y ~ ' •,~ 16 2' ~ ~ o .zxas >v ~ 2Q2' -- ~ ' k, ~ 36.4 p 81716aQrd Sign Past os~, ~, ~ 14.D' Metal Trailer with Welt Hause Freezer Unit 2 T~ 26,6' h ~ Tax ,~ 77.13-03-01 Portion of ~ Lot 1 J i 0 16,274 S F., 0.374 Acres f 'Mt. Veman Heights" ,.., Cat 2 ' Plat BQrak 2, Page S7 Mt. Verncn ~ Heighfs P P 8 2 b7 Grovel Parking Area 4 . g. . , . 0 N Q rn ~ W ~~ ~ ~ $ v i~ j ~ ~ 1 ~~ ~ ~-Story Mete/ BufFding `O ~ j ,~, ,{ 3704 ~ 67. r' , ~~ 77e S 5BY10'OD' W 70.50' ~`'"' Lat 14 ~ cat r5 Mt. Veman Mt. Vernon Neigh#s Neigh is P.8.2,Pg. &7 ~ P.B.2,Pg. 67 l ~, ---;-~ r r5fORM DRAIN - C(jR8 INLET .c~- f (Typicai~ u~ .~ `i-il „1 ~ ~. ~~ h ~~ / Meridian of Mt. Verncn Neigh is Pfat Soak 2 PQge 67 Notes: 1. This Plat is based on a currant !raid survey. Z This Plat was prepared without the benefit of a currant title report and them may exist easements not shown hereon. 3. Tha Right-o~way from Garners 3 thru 5 ware establlslred per VDOT Project ~ 0221-08fl-tfl3 Rfhl~2fl1, Streets 8, 9 do 10. 4. isgal Reference: Deed Book 823, Page 541. 5. This property as shown hereon does not fall wlfhln the limits of the !00 yiear !load boundary as designated by FEAIA. This opinion is based on an infection of the f7oad Insurance Rate Maps and has not beery !Feld verFtTed. See Communlfy Farrel ,~ 570!90 0062 ©, Mop ~ 51161COt362D, dated October 15, 1993. LEGEND: ~ ~- flE OVERHEAD ELECTRIC ~r OVERHEAD TELEPHC?IYE SD STORM DRAIN llNES PLAT SHOWING ~,~,zs o~ ~ Property (Q.374 Aeres) ,~ r,~ nr-rAtn a nr+rs^rrn~r ~r i r~r ~ ~~ ROANOKE COUNTY Applicants name: Keith YV. Martin DEPARTMENT OF Proposed. Zoning: Rezoning & SUP COMMUNITY DEVELOPMENT Tax Map No. 77.13-3-1 & portion of 77.13-3-2 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 For Staff Use Onl Date received: Received by: '7-t`1-oZ `' ' ~ 5"ltn~.~ Application fee~~ PCBZA date: b~ • - 5~= ~-. ~ z cOz Placards issued: BOS date: S'r .,~. 2y~ Zc~'L Case Number ~ - l,~ ('~ A'LL APPL'ICAIVTS Check type of application filed.(check all that apply) ^ Rezoning L~i'S{pecial Use , ~ Variance ^ Waiver Applicants name/address w/zip ~;,, ~. a Phone: S"=~C ~IQq t ~~cj vc ~~ a ~ ~ ~.,~::£,. ~s ","k^ Work: S"~d 3~4 Z t ~" i 6 .R °" ~ b~'i- ~- ~ ~ k:~--~`~' 4 ; ., n Cell #: ~~'-I-o ~' t'~I- ~ ? Z ~g~7 VtJc°.STHt~ D-~. FaxNo.: 2~ot~ Owner's name; address w/zip j-~~,v.~u.r-c~ '~+'~3 v+r~2/~r Phone #: •..I -^I ~ ~ l ~ 1 to C ~d ~ t, ~,~ ~ U O i''~ Fax No. #: `1 `t,'- ~ <J'r~t ~- '~ -~ ` s~x.~ u rte, d- CU Qe=~ ~ -~d~s Property Location Magisterial District: ~=~ ~ ~' ~~ i u ~""" S-' J~-K ~~ ~°'+~ Community Planning area: ~~' = ='P~-t ~'' ~ Tax Map No.: ~-~>7 ~ ~ ~ _ (_ Z q , ~ Existing Zoning: C~ ~. Size of parcel(s): Acres: kJ • t S C~ Existing Land Use: C ° Z. ~'''° ~ ~ ~ `" ' C~```~"r REZONIIYG.SPEC~AL USE PERIYIITAND WAFI!ER ~PPLIC~~T,S (1L'Sr'W)` Proposed Zoning: ~' z S Proposed Land Use: C'o Fr EEl~gPr'~-SSA i~Rlv"i/-:TNT ~3 - Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUII2ED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No , A VARIANCE IS REQUIRED FIRST IF NO , If rezoning request, are conditions being proffered with this request? Yes No _ - , YARI -tNCE A1VD WAIT'EIt APPLICA11t7?,S (T~/~t~} _ ... _ .. . Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: ~- Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF TIIESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V R/S/W V R/S/W V Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable justification ~1$t~r and sewer application Adjoining property owners I hereby certify that I am either the owner of th~piope~ty or; tl~ owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. / ~/ ~J Owner's Signature t 3USTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER.REQLTEST Applicant 1 The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how'the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~Q.. 1 ~,~,Q.. Gvn Q ~ "~. l~ ~ i ~ V 1 c ~ G ~ ~ v s w~c ~ s ~~? ~ ~~ ~' ~ ~c ~ ~o cc..`~t., v'~ 1 ~ ~,~~c ~~ 1 Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. ~, ~ v~ ~ t--e w~ t~ ~~ v ~ (~v' -v "~-1 ~ t Zz fie- ~r1=--c. `~,.-. ~ ~ ~ g~-r ~~~,ti ~c Gee` , b`-' ` ~ ~„`C , c ~~. S. s Hn c~--'t``~ t `~S ~"_",~ `r,C:{ s irv'C- ~ ~ w t~ ~~,r ,- v ~.,~ v~G~ ~ „~ C._., ~/~a ~ S S i ~v~Cl.. < 4~~ p ~ ~ ~~sZ--- ~~ `v'im-~ ~ -S" `~ ~O ~s r~ ~U S l MSS 5~ S iJU~ C~ Gc. ~^ ~.: cv~ VtiE ~~QS 1 YEN S-e.iYJL C.tZ /~YDLt(%C-1' Please describe the impact(s) ofthe request on the property itself, the adjoining properties, andthe surrounding area, as well as the impacts on public serv~i"ces and facilities, including water/nsewer, roads, schools, parks/recreation and fire and rescue. -~'),, ~ Yt7 ,,,~~~.y vlG~ C.LV.. ~ 1~ S ~Gtc;.s- `tom / ~ ~ ~ tt ~r2.. ~ ~~~C~xnnC ~C~~n~ 5 / '/J ` ~ S $ I ` fir"' ~ 'f I''v` ~ t S C_e.~.,.- ~ fie- ~ Y'-~~trY~ b ~'~" '~`'~ GtY~ ~' O ` L ` T ~ ~ ~ er..~~ < ~ ~ V r C~ O ~ ~ v ~ SA"C" U ~ c-e $ / ~ti-~ s e t-F c~--~-~n. ~-,.~ ~ , ~c~jn L n ~~~ ~~ ~ 2.~s ~ ~,~1~~ ~,~~,~l~s t~i~. ctt I ~ s,n~s s ~~ ra ~e ss c-n~ ~~ p.~,;-~-c-e.s , I'~~~ ,,, ~ „ F~ ~w u 4817 westhill Drive J~Vs~ , f 1c rs~'~~ 540 342 15k16V540 387 0332 ~i I ~ °~ `l~.l~`` July.18, 2002 Dear Sir or Madam: The following is provided in an effort to shed some light on any grey areas surrounding stacking requirements found in Section 30-91-10. Using the most current formula, there is an excess of 83 parking spaces above and beyond what is required for a shopping center of this size. The parking spaces in question are located in the farthest comer, some 250 feet away from the front of the center. These spaces have not been in use since their completion in 1983, even under the most unusually heavy traffic periods. That aside, in the unlikely event someone should decide to park there anyway, there are clear options for them to walk around the drive-thru lanes in both directions should they feel that crossing would represent a serious threat to their safety. Under our plan, no one is forced to walk across the designated lane. We have no problem meeting the stacking lane requirements, having well over double the required length. Unlike fast food establishments with throughput times averaging 3-7 minutes per customer, ours is typically 60 seconds or less, further diminishing the chances of ever needing those minimum stacking requirements. It should be noted as well that we are exclusively drive-thru and have no walk-in/walk-up trade. These facts are not simply hopes or theoretical projections. We draw on a combined experience of 13 years of operations. 13 years under far less favorable conditions (read cramped} than what Old Country Plaza represents without a single incident or injury resulting from stacking or congestion. Further precedence is found in many of the already established, County approved, fast food establishments whose parking areas are much, much smaller and congested than the site we are proposing. Many have parking stalls and public entrances directly intersected by the drive-thru lanes or approach lanes. They too operate without detriment to the public safety and yet seemingly are in violation of the very same ordinances or at least the letter of the law. It is our belief that we meet all of the ordinances as they pertain to our drive-thru coffee business, at the very least, the spirit of the ordinances, the protection of public safety. We have the willingness and desire of all parties involved to be there- from the property owner, management, the surrounding business community, the community at large and patrons of the shopping center. We bring a clean, non-polluting, upscale operation whose impact has proven to be only positive. We will create approximately five new jobs and according to past performance data, generate approximately $15,000.00 in new tax revenues. { respectfully ask for your approval as a denial will effectively shut us out of the county entirely as new development cannot be cost justified. Thank you very much for your thoughtful consideration. Sincerel}i; / ,> ,Robert Buckley ~~ ROANOKE COUNTY Applicants name: Robert A. Buckley /Java the Hutt DEPARTMENT OF Proposed Zoning: SUP COMMUNITY DEVELOPMENT Tax Map No. 77.19-1-29.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-4 AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF UNCLAIMED PERSONAL PROPERTY TO CHARITABLE OR NONPROFIT ORGANIZATIONS WHEREAS, Section 15.2-1719 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or retention for its use of unclaimed personal property which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on August 13, 2002; and the second reading was held August 27, 2002; and WHEREAS, the Board of Supervisors hereby finds that the donation of unclaimed personal property in the possession of the police department to charitable or nonprofit organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When sale or donation authorized. (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. 1 (b) Any bicycle or moped which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be donated to a charitable organization by the chief of police. c An unclaimed ersonal ro ert which has been in the ossession of the ~olic~ d_~~rtr~~nt and_ is unclaimed__for _~~riad sof more than sixt 60 da s ma be donated to a charitable or non rofit or anization b the chief of olive. or it ma be retained for use by_the~ice_~arks~nent~Priorto an~donation_rr:retentican of.unclaimed~ersar7al ro ert the chief of olive shall follow the rocedures found in Section 16-16. 2. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors 2 cc: File Paul M. Mahoney, County Attorney Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Danial Morris, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 3 Action No. Item No. _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: ORDINANCE AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF UNCLAIMED PERSONAL PROPERTY TO CHARITABLE OR NONPROFIT ORGANIZATIONS COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance would allow the Chief of Police to donate unclaimed personal property to charitable or nonprofit organizations, or retain this property for use by the police department. Currently, this section of the County Code provides that unclaimed personal property shall be disposed of by public sale. In 1998, the Board amended this section to authorize the Chief of Police to donate unclaimed bicycles and mopeds to a charitable organization. Section 15.2-1719 of the State Code authorizes public sale or retention for use of any unclaimed personal property which is in the possession of the police department and unclaimed for a period of more than 60 days subject to certain procedural requirements. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this ordinance. submitted: ~~~ Paul M. Mahoney County Attorney k- i Action Approved ( ) Denied ( ) Received ( ) Referred ( ) to Motion by Church Flora Vote No Yes Abs McNamara Minnix Nickens ~--i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF UNCLAIMED PERSONAL PROPERTY TO CHARITABLE OR NONPROFIT ORGANIZATIONS WHEREAS, Section 15.2-1719 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or retention for its use of unclaimed personal property which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on August 13, 2002; and the second reading was held August 27, 2002; and WHEREAS, the Board of Supervisors hereby finds that the donation of unclaimed personal property in the possession of the police department to charitable or nonprofit organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When sale or donation authorized. (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. (b) Any bicycle or moped which has been in the possession of the police ~_ i department and is unclaimed for a period of more than sixty (60) days may be donated to a charitable organization by the chief of police. (c} Any unclaimed persona~raperty which has been in the possession of the alive de artment and is unclaimed far a eriad of more than sixt 60 da s ma be donated to a charitable ar nonprofit ar anization ~ the chief of police, ar it may be retained far use b the slice de artment. Prior to an danatlan or retention of unclaimed ersonal properky the chief of police shall fallow the procedures found in Section 16-16. 2. That this ordinance shall be effective from and after the date of its adoption. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-5 TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1234, PAGE 851, ACROSS LOTS 15,16 AND 22 (TAX MAP NOS. 87.16-5-15, 87.16-5-16 & 87.16-5-22), AND ACROSS TIMBER WOLF CIRCLE, HUNTING HILLS SUBDIVISION, SECTION 27, OWNED BY OLD HERITAGE CORPORATION, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated March 17, 1986, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1234, page 851, Old Heritage Corporation conveyed to the Board of Supervisors of Roanoke County, Virginia, a 20' sanitary sewer easement across a parcel of land lying between Peregrine Crest Circle, S.W., and Sleepy Hollow Drive, S.W., in the Cave Spring Magisterial District of the County of Roanoke, Virginia, as shown on the plat attached thereto; and, WHEREAS, the petitioner, Old Heritage Corporation, is the current owner of the parcels of land over which the above-described easement is located, said property having been subdivided by'PLAT OF SUBDIVISION FOR SECTION N0.27, HUNTING HILLS,' of record in the aforesaid Clerk's Office in Plat Book 25, page 122; and, WHEREAS, by said subdivision plat, petitioner has previously dedicated an alternative sanitary sewer easement in which the sewer lines for development of Hunting Hills, Section 27, have been constructed; and, WHEREAS, the subject portion of the existing easement is no longer required and the petitioner has requested that the Board of Supervisors vacate, quit-claim and release the portion of the 20' sanitary sewer easement shown on Exhibit A attached hereto; and, 1 WHEREAS, the new easement meets the requirements of the affected County departments, the relocation provides equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 13, 2002; and a second reading was held on August 27, 2002; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following condition, a portion of a 20' sanitary sewer easement conveyed to the Board of Supervisors of Roanoke County by deed dated March 17, 1986, and recorded in the aforesaid Clerk's Office in Deed Book 1234, page 851, now located across Lots 15, 16, and 22 (Tax Map Nos. 87.16-5-15, 87.16-5-16 & 87.16-5-22), and across Timber Wolf Circle in Hunting Hills, Section 27, recorded in Plat Book 25, page 122, owned by Old Heritage Corporation, the subject portion of easement being shown cross-hatched on the plat dated July 22, 2002, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit A, be and hereby is authorized to be vacated, quit-claimed and released; and, 2 4. That, as a condition to the adoption of this ordinance, Old Heritage Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, any costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: NAYS: Supervisors Flora, McNamara, Minnix, Nickens, Church None A COPY TESTE: cc: Diane S. Childers Clerk to the Board of Supervisors File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul M. Mahoney, County Attorney 3 • • N V 1~ W N ~~ I ~. I O ~I I I ~ -ta ~~ I / .~~ S 0757' SEWt=R EASEMENT (P.B. 25, PG. 122) 10' POR710N Of _ EX. 20' S.S.E. - 20' SAN/TARP TO BE ACA TED SENER EASEMENT s C1 A= 1'42'32" R= 220.00 T= 3.28 L= 6.56 BRG. S 7'bfi 32' E CHD. 6.58 .TO' DRA/NAGS --~- EASEMENT (P.B. 25, PG. 122) ) 20' SAN/TARY SEINER EASEMENT (P.B. 25, PG. 122) Z o ~~ ~j N C2 A= 83%15'20" R= 35.00 T= 31.38 L= 51.16 BRG. N 3354'52' E CHD. 46.73 MER/0/q/ y C~~ m PB 1~ pG 0 ~ /-30' A!/N/MUM BU/LD/NG L/NE ~-`/'-~-~ ~ 15' PUBVC UAL/TY EASEMENT ci ~ =~ ` 15' PURL/C UAL/TY EASEMENT 30' A!/N/MUM BU/LD/NG L/NE LOT 22 / ~~~," NOTES: 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. 2. 7H/S PLAT WAS PREPARED 1t71HOUT 7NE BENEFIT OF A CURRENT T17LE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3. IHE INTENT OF THIS PLAT IS TO VACATE A PORTION OF THE EXISTING 20' SANITARY SEINER EASEMENT. PLAT SHOWING ,'~~NH A PORTION OF ,~p,LTx OF ~ 2O' SANITARY SEWER EASEMENT o~~ ~ z zw~~G~ ON LOTS 15, 16, 22 AND ACROSS UMBER WOLF CIRCLE ,~ ~TI OTHY ~ SECTION No. 27, HUNTING HILLS (P. B. 25, PG. 122) ~ H E ~ TO BE VACATED PROPERTY OF OLD IIERITAGE CORPORATION lq~ ~~og. CAVE SPRING MAGISTERIAL DISTRICT h~NN ROANOKE COUNTY, VIRGINIA DATE: JULY 22, X002 LUMSDEN ASSOCIATES, P.C. scALE: ENGINEERS-SURVEYORS-PLANNERS ~° = so' ROANOKE VIRGINIA COMM. NO.: , 97-284 4664 BRAMBLETONAVENUE PHONE: (540) 774-4411 CADD FILE; P.O. BOX 20669 FAX: (540) 772-9445 F:\1997\97284\SURVEY\VACEASMT.DWG ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM "~C/9 /ice ~~~.~ ~ ~!~ \ ~ C ~ ~. 4pR/~y ~'~~7~I ~ ~ ---__ ---~ -~C ACTION # ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: ORDINANCE AUTHORIZING THE VACATION, QUIT-CLAIM AND RELEASE OF A PORTION OF A 20 FT. SANITARY SEWER EASEMENT ACROSS LOTS 15, 16, 22, AND ACROSS TIMBER WOLF CIRCLE (DEED BOOK 1234, PAGE 851) IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to vacate a portion of an existing 20 ft. sanitary sewer across lots 15, 16, 22 and across Timber Wolf Circle in the Hunting Hills Subdivision, Section No. 27, owned by Old Heritage Corporation. SUMMARY OF INFORMATION: The petitioner, Old Heritage Corporation, is the current owner of lots 15, 16 and 22. The existing sewer easement was originally acquired by deed, recorded in Deed Book 1234, Page 851. In order to create lots that could be built upon, Old Heritage Corporation needed to move the existing sewer line and replace it with a new line and easement. Old Heritage Corporation has recorded a new easement with the new subdivision Hunting Hills Section 27 (Deed Book 1234, Page 851), therefore, making this portion of the existing easement unnecessary. They are requesting that this portion of the existing easement be vacated in accordance with Chapter 22, Title 15.2-2272 (2), Code of Virginia, 1950. The Department of Community Development and the Utility Department have both reviewed the submitted plans and approved them for construction. Bonds have been posted for this project and the petitioners have already begun construction. The new sewer line is in place, and has been inspected for tentative acceptance by the County. 1 ~+-a STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the portion of existing 20 ft. sanitary sewer easement across lots 15, 16, 22 and across Timber Wolf Circle, as shown on the attached plat. SUBMITTED BY: Arnold Covey, Director Department of Community Development Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: pc: County Attorney APPROVED BY: ~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora McNamara Minnix Nickens 2 ~'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1234, PAGE 851, ACROSS LOTS 15, 16 AND 22 (TAX MAP NOS. 87.16-5-15, 87.16-5-16 & 87.16-5-22), AND ACROSS TIMBER WOLF CIRCLE, HUNTING HILLS SUBDIVISION, SECTION 27, OWNED BY OLD HERITAGE CORPORATION, LOCATED IN THE CAVE SPRINGMAGISTERIALDISTRICT WHEREAS, by deed of easement dated March 17, 1986, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1234, page 851, Old Heritage Corporation conveyed to the Board of Supervisors of Roanoke County, Virginia, a 20' sanitary sewer easement across a parcel of land lying between Peregrine Crest Circle, S. W., and Sleepy Hollow Drive, S. W., in the Cave Spring Magisterial District of the County of Roanoke, Virginia, as shown on the plat attached thereto; and, WHEREAS, the petitioner, Old Heritage Corporation, is the current owner of the parcels of land over which the above-described easement is located, said property having been subdivided by `PLAT OF SUBDIVISION FOR SECTION NO. 27, HUNTING HILLS,' of record in the aforesaid Clerk's Office in Plat Book 25, page 122; and, WHEREAS, by said subdivision plat, petitioner has previously dedicated an alternative sanitary sewer easement in which the sewer lines for development of Hunting Hills, Section 27, have been constructed; and, WHEREAS, the subject portion of the existing easement is no longer required and the petitioner has requested that the Board of Supervisors vacate, quit-claim and release the portion ofthe 20' sanitary sewer easement shown on Exhibit A attached hereto; and, WHEREAS, the new easement meets the requirements of the affected County departments, the relocation provides equivalent service, and the relocation has been accomplished without cost to the County. 4 -;~. THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 13, 2002; and a second reading was held on August 27, 2002; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following condition, a portion of a 20' sanitary sewer easement conveyed to the Board of Supervisors of Roanoke County by deed dated March 17, 1986, and recorded in the aforesaid Clerk's Office in Deed Book 1234, page 851, now located across Lots 15, 16, and 22 (Tax Map Nos. 87.16-5-15, 87.16-5-16 & 87.16-5-22), and across Timber Wolf Circle in Hunting Hills, Section 27, recorded in Plat Book 25, page 122, owned by Old Heritage Corporation, the subject portion of easement being shown cross-hatched on the plat dated July 22, 2002, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit A, be and hereby is authorized to be vacated, quit-claimed and released; and, 4. That, as a condition to the adoption of this ordinance, Old Heritage Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, any costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. 2 ~~ V ~~ W tv I ~. O i .p -Q. I \ .tea vv C1 S 075748` E LV JH/V! /H/T / SEWER EASEMENT (P.B. 25, PG. f22J ~,' \~\_\ _\ ¢OR/~, C//~~ 15' PUBL/C UAVTY EASEMENT 30' M/N/MUM BUILD/NG UNE LOT 22 /~ i N01ES: 1. THIS PLAT IS BASED ON A CURRENT FlELD SURVEY. Z THIS PLAT WAS PREPARED WITHOUT THE BENEFlT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3. THE INTENT OF THIS PLAT JS TO VACATE A PORTION OF THE EXISTING 20' SANITARY SEWER EASEMENT. PLAT SHOWING A PORTION OF ~~~~LTx o~ ~ 20' SANITARY 5EWER EASEMENT ~o ~ ~~ ~,z/ zwt G~ ON LOTS 15, 16, 22 AND ACROSS T)MBER WOLF CIRCLE TI OTHY 7, SECTION No. 27, HUNTING HILLS (P. B. 25, PG. 122) ~ H E y TO BE VACATED PROPERTY OF ~ OLD HERITAGE CORPORATION t,~ SURV~~4. CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA DATE: JULY 22, zoo2 LUMSDEN ASSOCIATES, P.C. scALE: ENGINEERS-SURVEYORS-PLANNERS i° = so' ROANOKE VIRGINIA COMM. NO.: , 97-284 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 CADD FILE: P.O. BOX 20669 FAX: (540) 772-9445 F:\1997\97284\SURVEY\VACEASMT.OWG ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM )' POR110N OF _ EX. 20' S. S E. 20 SAN/TARP TO BE VACATED SE{YER EASEMENT ~ ^, '` C1 A= 142 32" R= 220.00 T= 3.28 L= 6.56 BRG. S 7 Ofi 32' E CHD. 6.56 .TO' DRA/NAGE --~-- EASEMENT (P.B. 25, PG 122 ~ 20' SAN/TARY SEWER EASEMENT (P.B. 25, PG. 122J 2 O -v C2 A= 83'45 20" R= 35.00 T- 31.38 L= 51.16 BRG. N 3354'52" E CHD. 46.73 MER/D/AN c~~~ ^~ Pg 11, PG 30 ~.TO' M/N/MUM BU/LD/NG L/NE -~_ ~ 15' PUBVC UAVTY EASEMENT LoT t4 I 10' PORTION OF I i 150.00' EX. 20' S.S.E. N 14'12'28" W ~- TO BE I/ACA TED I ~ 20' SAN/TARY I ~ SEJ{'FR EASEMENT ~ 9 _~ °1 ` G~ o / I / ~ I. a LOT 15 zI I ~z ~ ~ ~ ~ ~ C1 C2 w I ~ ~ / rn w ` ~ A= 142'32" A= 83'45'20" 00 35 ~ ~ I ; . R= 220.00 R= I ` m~ T= 3.28 T= 3J.38 I I ~ I I L= 51.16 L= 6.56 L y I ~ " ~ " BRG. S 7b6 32 E BRG N 33 54 52 E I I I I CHD. 6.56 CHD. 46.73 I 150.00' I N 14 ' 8 W ~ .30' ORA/NAGS EASEMENT ~ ~ ~ I ~ (P.B. 25, PG. 122) y ~ I i 20' SAN/TARY I I SEWFR EASEMENT w '~ y o I (P.B. 25, PG. 122) ~o~i ~ ~ ~ 2 I~~ Z LOT 1 0 0 ~ I ~ ~ ! MER/D/A/V ~ ti ~ ~ I m P,B 11' PG 30 ~' ~ ' y I ( • ~~ ~_~'_ ' ~- ~~,~0 M/N/MUM BUILD/NG L/NE ' ~ PURL/C UAL/TY EASEMENT -~.~ 15 _ C2 ~~~ ~' ~-~ 99.00' Cl ~ `~ S 0757'48" E ~ \ \\ \ .~- _~ -___ ¢oR~~C/,cam, ~ -~ ~ ~~ ~~--~ -T- - -- I .i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-6 AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF A DONATION OF 1.4076 ACRES OF LAND ADJOINING GARST MILL PARK FROM FRANK R. RADFORD AND MARY ELIZABETH RADFORD WHEREAS, by deed of easement dated May 1, 1997, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1544, page 1940, James O. Roberson conveyed a public access trail and greenway easement connecting with Garst Mill Park to the Board of Supervisors of Roanoke County; and, WHEREAS, the Roberson property was subsequently acquired and developed as 'Cresthill Commons' by Radford & Company; and, WHEREAS, the area of the public access trail and greenway easement was set out as a separate tract on the subdivision plat and was conveyed to Frank R. Radford and Mary Elizabeth Radford; and, WHEREAS, the Radfords have offered to donate the land in fee simple to the County and the Department of Parks, Recreation and Tourism has recommended acceptance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 13, 2002; and the second reading was held on August 27, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1. That the County Administrator is hereby authorized to accept the donation of 1.4076 acre of land, designated and shown as "TRACT "A" 61,314 S.F. =1.4076 ac."upon the plat of "Cresthill Commons", recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 24, page 86, a partial copy of which is attached hereto as Exhibit A, from Frank R. Radford and Mary Elizabeth Radford. 2. That the County Administrator or an Assistant County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition and acceptance of this property, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~a~~~ Q~ Diane S. Childers Clerk to the Board of Supervisors cc: File Pete Haislip, Director, Parks, Recreation & Tourism Paul M. Mahoney, County Attorney William E. Driver, Director, Real Estate Valuation Arnold Covey, Director, Community Development 2 i WOJ'lOMC4I~IN3USNi(illM~N3 kt6fi VIYYJNI~'3NONVON ~~~(ViJ~~~h ~xQ~d~~ ',ri6•Z11 t6K)%Vj - 59962%08 "O'd S2i3NVb"Id~-5'.!0_l3,'l}f(1S-~33N1`Jh3 i.l.t'rbll C06S1 3NOHd .NS ~3:lN3AY N()1378VJVN9 t9aR ~ ~ ~~'~.~`;• iJ05'S~'~ N3flSNi(1'1 q Q ,~ ~\t ~' !v. ~~~~e= ~~ Ps,~m ~•~~ ~~ \~. ~:, . aY 3 _ _- "y Y: ___ _- _ _- G~~~ -` b'^I a ~` ~~ ~:.: ~J J =~ 1 ~. ~ k M J. ~~ ~• I.R~~ a Z 1 ~~ -.~ uu ~6~ ,uaoa~xvy ~nvor 216-60 iov rorc~ _ ; r~ ~..a ~ ~~ L'3 ~ d ^/" ro ~~~ d'. a C ~' ~ ~ ~.1 ~M~p~~G''~s v ~ ~~\ o'"°~ a ~ = o w c 3 i $~~~ 2 " ' A W ~~ J j. ~ . N ~., ~m. ~ Q p U M~1 ~ Z C7 p ~ 'ry . ~4 ~ +ti r/; ~i~r NIfyBC~, mss'` ,~- I ~~ ~1 2 ~ ~ KlA Kl ~~ ~ 4 ~4~ ~~ ~. 4 ,~ Z r ~ k ~ 4 ~~ 1 .. ~ o, ~~ ~~ ~~ y s1 .~ ~° ~` n ~ v # ~ d x ~: y~ ~ w~~ ~ C1` ---~ v c v' 8. I~a ~ ~( c~~ L ~~ ~ 6' Ol w ~ ~ h ~ clS ~ csa ~~ a R" v z. ;~ ~ o ~ \ , ~~ y~ ` ~ ~~~~' ~ ~ i ~"c: I ~ W`4 tt I F ~.1 :S $ Itb C •~...,,,. I •• = x 't '~ fe-rJ3tr ~% ~ (ci ~`~ ~~ !,a/r.aa1 ~ ~.L y ;nryc.) ooavl.a._~x t - -- - I K Y .~ ,~, y~.4j ` ;yc W k~~10 ~ ~ ~~~~ ~ 1 ;4~~ ~. . .. a•.~ I j duo n Z~ tk .~ ~Y L/~~~~ 1 ~. A , 7L.c t `~ Z ~ `~i~h• k ry (nom - 1 i F .- __. ~~~ a ~~~~ `~ ~~a~t4a~ll~~i ~~ ~~~.~~ r i ~qqi vvi jj~.~ i y'i i CGS: ,~,,ffpp 1 W ~C 34glY4Ntifli Q~~t yY ~ !®1 ~'~ H N A~ ACTION NO. ITEM NUMBER ~N ~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to authorize the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. Radford and Mary Elizabeth Radford COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: By deed of easement dated May 1, 1997, and recorded in Deed Book 1544, page 1940, James O. Roberson (former owner of the subject property) conveyed to the Board of Supervisors a public access trail and greenway easement connecting with Garst Mill Park. The Board authorized acceptance of this easement on May 13, 1997, by Ordinance No. 102787-4/Action No. 051397-14.j. SUMMARY OF INFORMATION: The subject portion of land was acquired by Mr. Frank Radford from Dr. Robertson as part of the Cresthill Commons development. During the development of Cresthill Commons by Radford and Co., Mr. Radford approached the Roanoke County Parks and Recreation Department about donating in fee simple the 1.476 acres of land on which the public access easement had been granted. This easement was for the completion of the Garst Mill Greenway to Cresthill Drive. Staff reviewed this proposal and recommends acceptance of the donation. The terms of the easement agreement that Roanoke County executed with Dr. Robertson state that Roanoke County agrees to manage and maintain the property and greenway in perpetuity. Staff feels that the best interests of the County would be served by accepting this property into the Roanoke County Park system, and strongly recommends approval of the attached ordinance. FISCAL IMPACT: None ~}-3 ALTERNATIVES: Alternative 1. Approve the attached ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. and Mary Elizabeth Radford. Alternative 2. Do not approve the acceptance of this property. STAFF RECOMMENDATION: Staff recommends alternative 1, approving the attached ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adjoining Garst Mill Park from Frank R. and Mary Elizabeth Radford. Respectfully submitted, Approved by, ~- fr~r-~ Pete Haislip Director Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved() Motion by: Denied( ) Received( ) Referred( ) To( ) Church Flora McNamara Minnix Nickens cc: File {}--3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF A DONATION OF 1.4076 ACRES OF LAND ADJOINING GARST MILL PARK FROM FRANK R. RADFORD AND MARY ELIZABETH RADFORD WHEREAS, by deed of easement dated May 1, 1997, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1544, page 1940, James O. Roberson conveyed a public access trail and greenway easement connecting with Garst Mill Park to the Board of Supervisors of Roanoke County; and, WHEREAS, the Roberson property was subsequently acquired and developed as `Cresthill Commons' by Radford & Company; and, WHEREAS, the area of the public access trail and greenway easement was set out as a separate tract on the subdivision plat and was conveyed to Frank R. Radford and Mary Elizabeth Radford; and, WHEREAS, the Radfords have offered to donate the land in fee simple to the County and the Department of Parks, Recreation and Tourism has recommended acceptance of the property; and, WHEREAS, Section 18.04 ofthe Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 13, 2002; and the second reading was held on August 27, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the County Administrator is hereby authorized to accept the donation of 1.4076 acre of land, designated and shown as "TRACT "A" 61,314 S.F. = 1.4076 Ac." upon the plat of "Cresthill Commons", recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 24, page 86, a partial copy of which is attached hereto as Exhibit A, from Frank R. Radford and Mary Elizabeth Radford. 2. That the County Administrator or an Assistant County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are N-3 necessary to accomplish the acquisition and acceptance of this property, all of which shall be approved as to form by the County Attorney. That this ordinance shall be effective on and from the date of its adoption. 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-7 AUTHORIZING CONVEYANCE OF EASEMENTS ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS TO VERIZON VIRGINIAINC. FOR TELEPHONE/COMMUNICATION SERVICE TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County staff is coordinating the development of the Center for Research and Technology; and, WHEREAS, Verizon -Virginia, Inc. (Verizon) requires a right of way and easement for distribution lines, facilities and access on the County's property adjacent to Corporate Circle to provide telephone and communication service to the Center for Research and Technology, specifically including the sites as shown on the `Combination, Re-Subdivision and Vacation Plat for The Board of Supervisors of Roanoke County, Virginia, Center for Research & Technology (CRT), Section One', dated February 8, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 25, page 54; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 13, 2002, and a second reading was held on August 27, 2002. 1 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon Virginia, Inc., for the provision of telephone and communication services in connection with Roanoke County's development of the Center for Research and Technology. 3. That donation to Verizon Virginia Inc. of an easement, 30' x 50', for communication and distribution systems, facilities and equipment, and an easement, 15' in width, for access and utilities, on the County's property (Tax Map No. 54.00-1-2) adjacent to Corporate Circle, to provide telephone and communication services to the Center for Research and Technology, said easements being shown and designated as "NEW 1,500 SO. FT. (30' X 50') EASEMENT BOUNDED BY CORNERS 1-2-3-4-1 INCLUSIVE" and "NEW 15' WIDE ACCESS & UTILITY EASEMENT BEING GRANTED TO VERISON-VIRGINIA FROM POINT 2 NORTH FOR 124.9'± TO SOUTHERLY RIGHT OF WAY LINE OF GLENMARY DRIVE WHEN EXTENDED", on the 'Easement Plat for Verizon - Virginia', a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church 2 NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File George W. Simpson, Jr., Assistant Director, Community Development Paul M. Mahoney, County Attorney Doug Chittum, Director, Economic Development • • 1. TH-S PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT....AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH ,4F`FECT THE- PROPERTY SHOWN HEREON. 2. THE SUBJECT. PROPERTY IS WITHIN THE LIMITS OF ZONE "X"". AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP N0. 5116100038 D, EFFECTIVE DATE OCTOBER 18, 1995. THIS DETERMINATION IS BASED ON SAID MAP AND HAS. NOT BEEN VERIFIED B~CTUAL FIELD ELEVATIONS. ~~ ~~ OINT 1S / ~ ~~ ~' ©; .~R~o¢`vE ~~ G~~ ~g~ / ~~ A 4~n / ~ NS~~NE OF / I ~~GN~Mptz 05 ~~E , 3 „H , ~ '~ rn ~ O ~ N ~ i~ N ;, ;, r~ ~ ~ [O Z `" N N a APCO POLE #273-340 OHW----~_ OHW CORPORA 7F CIRCLE UNIMPROVED AREA ~_ _ OLD GLENMARY DRIVE ABANDONED BY VDOT --.-- - scALE 105.50' woT MON. FouNO S 51'41'20" W POINT 18 POINT 17 ON P.S. 25, NOT TO PG. 54 ~~ ox E,4SEMENT PLAT FOR ,~ r VERIZON-VIRGINIA N T. PARKER s SHOWING A NEW 1,500 S0. FT. "°'~ to~~' EASEMENT AND .A NEW 15' WIDE ACCESS AND UTILITY EASEMENT eat'. WITHIN A 424.31 ACRE TRACT PROPERTY OF ROAtJOKE COUNTY NOTE: BOARD OF SUPERVISORS SEE PLAT FOR THE BOARD .OF SITUATE OFF GLENMARY DRIVE SUPERVISORS OF ROANOKE CATAWBA MAGISTERIAL DISTRICT COUNTY RECORDED 1N P.B. 25, PG. 54. ROANOKE COUNTY, VIRGINIA TAX # 54.UU-1-Z N,g, G-262 DRAWN 7PP CALC_ TPP CHK'D JTP LESI= N~ I.P.S. =IRON PIN SET MON. =MONUMENT OHW =OVERHEAD WIRE ~ =UTILITY POLE (~ =PROPERTY LINE -~ TPPBtJ~ T' p• PARKER & SON SCALE: DATE: 1"= ZU JULY 25 2002 ENOtNEERS aye Soule~ard Poet OfiSoe Hoz 38 p_ , 51614 EBHIBIT A ~7 SURVEYORS PLANNERS Salem, Vlx'glnie 24163 ,., ,., . r17_7d7Fi O w NEW 15' WIDE ACCESS de t" ~ UTILITY EASEMENT SEING t- 4 GRANTID TO VERIZON- ~ cUn Z VIRGINIA FROM POINT 2 NORTH FOR 124.9't TO SOUTHERLY RIGHT OF WAY LINE Of GU]~IMARY DRIVE WHEN ExTENDID. 424.31 ACRES PROPERTY OF • .. ROANOKE COUNTY '' BOARD OF SUPERI/ISORS GUY WIRE TAX # 54.00-1-2 D.B. 1559, PG. 787 © ~ O NEW 1,500 SQ. FT. P.S. o~ ++N O i~. 0 tD ~J Z EDGE OF P'~ VEMENT~ Q 30.00' ® - ~' -`-- ~/2" S 51'41'20" W LP.S. F urAio ~ 1NTERSTA T~' 81 I. 3 N 51'41'20" E P.S. I ~~' X 50') EASEMENT 1 . BOUNDED SY CORNERS ~ ~ 00' 30 1-2-3-4-1 . / w s INCLUSIVE O O ~ N O ~ ~~ ~p -~, '~----_ ACTION NO. ITEM NO. - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF EASEMENTS ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS TO VERIZON VIRGINIA INC., FOR TELEPHONE/COMMUNICATION SERVICE TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY IN THE CATAWBA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS; EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to authorize donation of an easement to Verizon Virginia Inc., for communication system facilities adjacent to Corporate Circle to provide telephone and communication services to the sites in the Center for Research and Technology. BACKGROUND: Roanoke County is coordinating the development of the Center for Research and Technology on the property owned by the Board of Supervisors, located on Corporate Circle by Glen Mary Drive in the Catawba Magisterial District of Roanoke County. SUMMARY OF INFORMATION: Installation of communication equipment and facilities is necessary to provide service to the site, particularly Novozymes. Verizon Virginia Inc., requires an easement, 30' x 50', for placement of distribution facilities and an easement, 15' in width, for access and distribution lines, all as shown on Exhibit A attached hereto. FISCAL IMPACT: Consideration for the proposed easement is $1.00. ~-- y ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for conveyance of the easements as shown on Exhibit A attached. 2. Decline to authorize donation or conveyance of the easements. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the ordinance as provided in Alternative #1. SUBMITTED BY: ~ ~ George .Simpson, III, P.E. Department of Community Development APPROVED BY: ~.. /~~-~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( )Motion by: Denied ( ) Church Received ( ) Flora Referred McNamara To Minnix Nickens 2 d-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE AUTHORIZING CONVEYANCE OF EASEMENTS ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS TO VERIZON VIRGINIA INC. FOR TELEPHONE/COMMUNICATION SERVICE TO THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County staff is coordinating the development of the Center for Research and Technology; and, WHEREAS, Verizon -Virginia, Inc. (Verizon) requires a right of way and easement for distribution lines, facilities and access on the County's property adjacent to Corporate Circle to provide telephone and communication service to the Center for Research and Technology, specifically including the sites as shown on the `Combination, Re-Subdivision and Vacation Plat for The Board of Supervisors of Roanoke County, Virginia, Center for Research & Technology (CRT), Section One', dated February 8, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 25, page 54; and, WHEREAS, the proposed easement will serve the interests ofthe public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 13, 2002, and a second reading was held on August 27, 2002. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon Virginia, Inc., forthe provision oftelephone and communication services in connection with Roanoke County's development of the Center for Research and Technology. 3. That donation to Verizon Virginia Inc. of an easement, 30' x 50', for communication and distribution systems, facilities and equipment, and an easement, 15' in width, for access and utilities, on the County's property (Tax Map No. 54.00-1-2) adjacent to Corporate Circle, to provide telephone and communication services to the Center for Research and Technology, said easements being shown and µ-4 designated as "NEW 1,500 SQ. FT. (30' X 50') EASEMENT BOUNDED BY CORNERS 1-2-3-4-1 INCLUSIVE" and "NEW 15'WIDEACCESS&UTILITYEASEMENTBEINGGRANTEDTOVERISON-VII2GINIAFROMPOINT2NORTHFOR 124.9'f TO SOUTHERLY RIGHT OF WAY LINE OF GLENMARY DRIVE WHEN EXTENDED", on the `Easement Plat for Verizon - Virginia', a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as maybe necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. That this ordinance shall be effective on and from the date of its adoption. 2 • 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT..AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY SHOWN HEREON. 2. THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF ZONE :~ AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP N0. 5116100038 D, EFFECTIVE DATE OCTOBER 18, 1995. THIS DETERMINATION IS BASED ON SAID MAP AND HAS. NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. ~ O~ h~` POINT 1~ ~ ~ ~~ ~, / ~ \~~e~. / ~ O. ~~ ~ 9 ©` ~ RR~ ~~~ ~~~ ~i e ;~ 4 G~NMP / ~Ea~-~c 5 ~~ / ~ ~N~ ~oNE of E~'NR~OE ~~R~~E . O OLE O NEW 15' MADE ACCESS de ~ ~' ~ UTILITY EASEMENT BEING p ; FI - ~ +- ¢ U GRANTED TO VERIZON- ~ d; rn i Z v VIRdNIA FROM POINT 2 N N ci °~ NORTH FOR 124.8't TO ~ SOUTHERLY RIGHT OF WAY ~ ~ ~ LINE OF GLENMARY DRIVE M I WHEN EXTENDED. Z cV N 424.31 ACRES PROPERTY OF APCO POLE ~ ~~ .. ROANOKE COUNTY #273-340 BOARD OF SUPERVISORS ONWi GUY WIRE TAX # 54.00-1-2 _ OHW a D.B. 1559, PG. 787 CORPORATE CIRCLE UNIMPROVED AREA --~~ OLD GLENMARY DRIVE ABANDONED BY VDOT ----_._ NOT TO 1 SCALE 105.50' VDOT w S 51'41'20" W 18 POINT 17 ON P 8 25 © ~ " O ' ' NEW 1.500 SO. FT. ' ' I P ~ 20 E I, , 41 N 51 ) EASEMENT X50 (30 ,I, 0 00' BOUNDED Y CORNERS 1-2-3-4-i . 3 e W INCLUSIVE ~ / s 11 c~ tp Q I ~, O N ta N ~ ~ ~ p ~ Z M -~_ --,.~ EDGE OF pAVEMENT~ Q 30.00' ® - `- ~--- ~/2" S 51'41'20" W I•P.S. FauNO 1NTERSTA T~ 81 ~,~ os PG. 54 ~ EASEMENT PLAT FAR f ~/ERIZON- VIRGINIA N T• PACER > SHOWING A NEW 1,500 S0. FT. LEGEND: "°'~ 7adz- EASEMENT AND .A NEW 15' WIDE ACCESS ~ I.P.S. =IRON PIN SET AND UTILITY EASEMENT MON. =MONUMENT ~a WITHIN A 424.31 ACRE TRACT OHW =OVERHEAD WIRE PROPERTY OF ROAtJOKE COUNTY ~o, =UTILITY POLE NOTE: BOARD OF SUPERVISORS ~ =PROPERTY LINE SEE PLAT FOR THE BOARD .OF SITUATE OFF GLENMARY DRIVE SUPERVISORS OF ROANOKE CATAWBA MAGISTERIAL DISTRICT COUNTY RECORDED IN P.B. 25, PG. 54. ROANOKE COUNTY, VIRGINIA r+-~ 54.00-1-2 SCALE: 1"= ~u TAX # T, p, pAg~ & SON N.B. G-262 PRAWN ~'P ®TPP&5 s1e B~,,~ DATE: JULY 25 ,2002 ENGINEERS F,%HIBIT A CALC. TPP CHK'D JTP SURVEYORS Poet ~~ B~ 39 D- 51614 -- -r~r, PLANNERS $nlem, ViTglIIia 24163 ... n rI~_ild7R ACTION NUMBER ITEM NUMBER Z ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Larry W. Degen, Alternate, expired July 28, 2002. The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and does not wish to serve another term. 2. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. The three-year term of Cecil Hill will expire September 27, 2002. 3. INDUSTRIAL DEVELOPMENT AUTHORITY (Not appointed by District) The four-year terms of Craig W. Sharp and Allan Robinson, Jr. will expire September 26, 2002. Mr. Sharp resides in the Vinton District, and Mr. Robinson in the Windsor Hills District. Supervisor Nickens has advised that he will nominate Mr. Sharp, and Supervisor Minnix has advised that he will nominate Mr. Robinson at the August 27 meeting to serve additional four-year terms. Both Mr. Sharp and Mr. Robinson have expressed their willingness to serve additional terms. 1 s~-9 4. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 5. ROANOKE COUNTY CABLE TELEVISION COMMITTEE Mr. Jim Dickey who is the Member at Large on the Roanoke County Cable Television Committee is very ill, and cannot continue to serve. His three-year term will expire June 30, 2004. Mr. Dickey serves on this committee since he is also the current Member at Large on the Roanoke Valley Regional Cable TV Committee. At the July 23, 2002 meeting, Supervisor McNamara nominated Lee Eddy to serve the unexpired term of Mr. Dickey. It was the consensus of the Board to table discussion on this nomination until August 27, 2002. 6. ROANOKE VALLEY REGIONAL CABLE TV COMMITTEE Mr. Jim Dickey who is the Member at Large member on the Regional Valley Regional Cable TV Committee is very ill, and cannot continue to serve. His three- yearterm will expire June 30, 2004. At the July 23, 2002 meeting, Supervisor McNamara nominated Lee Eddy to serve the unexpired term of Mr. Dickey. It was the consensus of the Board to table discussion on this nomination until August 27, 2002. 7. SOCIAL SERVICES ADVISORY BOARD (Appointed by District) The four-year term of H. Odell Minnix, Board Liaison, expired August 1, 2002. 8. VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY The four-year terms of members Richard C. Flora, Doug Chittum, Director, Economic Development, will expire September 24, 2002. The four-year terms of Alternates Joe "Butch" Church and Jill Loope, Assistant Director, Economic Development, will expire September 24, 2002. 9. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford expired June 30, 2002. Mr. Lanford has served two consecutive terms and is not eligible for reappointment. 2 ~~~~ SUBMITTED BY: APPROVED BY: . (.~/l~(lQ~ Diane S. Childers Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora _ Received () McNamara Referred () Minnix To () Nickens 3 1 i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 27, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes -August 13, 2002 2. Resolutions of appreciation upon the retirement of: (a) Phyllis A. Johnson, Sheriff's Office, after twenty-two years of service (b) Michael A. Shank, Sheriff's Office, after twenty-two years of service (c) Aileen V. Bohon, Sheriff's Office, after seventeen years of service (d) Alan L. Perdue, Sheriff's Office, after eleven years of service 3. Donation of an easement from Scott T. Mesner (Tax Map No. 38.06-01-01), Hollins Magisterial District 4. Donation of an easement from Bradley L. Behan and Virginia Dasse-Behan (Tax Map No. 38.06-01-02), Hollins Magisterial District 5. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Cave Spring Middle School Resource Officer from July 1, 2002 -June 30, 2003 6. Request to accept a grant from the Department of Criminal Justice Services in the amount of $5,025 to be used by the Roanoke Valley Triad for crime prevention programs from July 1, 2002 -June 30, 2003 1 7. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the William Byrd Middle School Resource Officer from July 1, 2002 -June 30, 2003 8. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Northside Middle School Resource Officer from July 1, 2002 -June 30, 2003 9. Request to accept a grant from the Department of Criminal Justice Services in the amount of $25,091 to fund a portion of the salary cost of the Hidden Valley Middle School Resource Officer from July 1, 2002 -June 30, 2003 10. Request to accept a grant from the Department of Criminal Justice Services in the amount of $32,431 to fund a portion of the salary cost of the Hidden Valley High School Resource Officer from July 1, 2002 -June 30, 2003 That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors CC: File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources George Simpson, Assistant Director, Community Development Danial Morris, Director, Finance 2 1 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors forAugust 27, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes -August 13, 2002 2. Resolutions of appreciation upon the retirement of: (a) Phyllis A. Johnson, Sheriff's Office, after twenty-two years of service (b) Michael A. Shank, Sheriff's Office, after twenty-two years of service (c) Aileen V. Bohon, Sheriff's Office, after seventeen years of service (d) Alan L. Perdue, Sheriff's Office, after eleven years of service 3. Donation of an easement from Scott T. Mesner (Tax Map No. 38.06-01-01), Hollins Magisterial District 4. Donation of an easement from Bradley L. Behan and Virginia Dasse-Behan (Tax Map No. 38.06-01-02), Hollins Magisterial District 5. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Cave Spring Middle School Resource Officer from July 1, 2002 -June 30, 2003 6. Request to accept a grant from the Department of Criminal Justice Services in the amount of $5,025 to be used by the Roanoke Valley Triad for crime prevention programs from July 1, 2002 -June 30, 2003 1 ~-~ a 7. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the William Byrd Middle School Resource Officer from July 1, 2002 -June 30, 2003 8. Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Northside Middle School Resource Officer from July 1, 2002 -June 30, 2003 9. Request to accept a grant from the Department of Criminal Justice Services in the amount of $25,091 to fund a portion of the salary cost of the Hidden Valley Middle School Resource Officer from July 1, 2002 -June 30, 2003 10. Request to accept a grant from the Department of Criminal Justice Services in the amount of $32,431 to fund a portion of the salary cost of the Hidden Valley High School Resource Officer from July 1, 2002 -June 30, 2003 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 August 13, 2002 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 August 13, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of August, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Vice Chairman Joseph McNamara, Supervisor Harry C. Nickens STAFF PRESENT: Dan R. O'Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Vickie Huffman, Senior Assistant County Attorney; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Creed Davis, Windsor Hills United Methodist Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. August 13, 2002 2 IN RE: BRIEFINGS Mr. O'Donnell reported that the purpose of the briefing was to respond to questions regarding the sewer rate increase approved at the July 23 meeting. He referenced an article published in the August 2002 issue of Governing magazine which indicates that the need for wastewater treatment plant upgrades is not just a local issue. It has become a national issue due to standards imposed by the Environmental Protection Agency (EPA). The article states that across the country, the EPA is using its water quality authority to force localities to raise billions of dollars to ensure that their systems have the capability to handle surges in wastewater runoff. Mr. O'Donnell stated that the rates in our area are in line with the state average and surrounding jurisdictions. Ms. Hyatt indicated that during the past several weeks, staff has received several requests for information to clarify the reasons behind the sewer rate increase. She provided the Board with the following question and answer outline regarding the most commonly received questions: 1. Why do we need further improvements to the wastewater treatment plant, when we just completed improvements to the plant? The Regional Wastewater Treatment Plant serves the Cities of Roanoke and Salem, the Counties of Roanoke and Botetourt, and the Town of Vinton. In 1994 and 1996 the localities signed agreements to upgrade the water treatment plant from 35 MGD capacity to 62 MGD, and replace two major interceptors. The total cost for these improvements was $66 million. (The treatment plant portion was $21 million.) When the project was complete, the actual capacity of the plant was only 42 MGD. The Department of Environmental Quality (DEQ) requires that the August 13, 2002 3 capacity of the plant be greater. In April 2002, DEQ entered into a consent decree with the City of Roanoke requiring additional improvements to the wastewater plant. The consent order requires the submission of construction plans by April 2003 and construction to begin by September 2003. Construction is expected to take a minimum of 30 months. An initial projection of the costs of these new improvements is approximately $38 million. 2. What caused the discrepancy in the capacity of the initial construction? The capacity of the wastewater treatment plant was projected to increase to 62 MGD in the initial construction. However, when the project was complete the actual capacity of the plant was 42 MGD. All of the localities were very concerned at this outcome, and hired an independent engineering firm to evaluate the design and construction of the project. The independent firm has assured us that while we did not get the desired capacity from the plant upgrade, we did get our monies worth from the project. But the improvements to the plant were not extensive enough to meet State and Federal requirements. 3. Now that the initial upgrade is complete, why do we still need the initial rate increase that was put in place to fund the construction? Roanoke County's share of the initial $66 million total project costs was $19.8 million. The County paid for this by borrowing bond money with atwenty-year repayment schedule. The County will be making debt payments through March 1, 2020 in order to repay these bonds. In order to pay for these annual debt payments, the County increased the sewer rates in two steps: the first increase in 1994, and an additional increase in 1995. Since the debt payments will continue through 2020, the County cannot reduce the sewer rates merely because the construction is complete. 4. How will we pay for the next phase of construction? In preparation for an amendment to the current regional agreement, the localities are reviewing the current cost sharing allocations. Roanoke County's share of the new estimated $38 million project cost would be approximately $9 million. August 13, 2002 4 To pay for this new construction, the County staff recommended atwo-step sewer rate increase: 1) 8.36% rate increase effective September 1, 2002, and 2) another 8.36% rate increase effective January 1, 2004. The Board of Supervisors approved the first rate increase effective September 1, 2002. They chose to wait until next year to approve the second rate increase, at which time we will have a final budget for the cost of the project. The County is the first of the localities to address how they will pay for the new construction; however several of the other localities will also be evaluating rate increases in the near future. Roanoke City has stated in their 2002-03 budget message that they plan to present a 30% increase in sewer rates during 2003. 5. Can't we use funds from other sources in the County budget rather than have a sewer rate increase? The water and sewer operations of the County (like most local governments) are maintained as separate business operations. This means that the expenses of the sewer system (including operating, capital, and debt service) are paid for by fees charged to users of the sewer system. General tax dollars of the County are not used to subsidize the systems. Neither are funds that may be available in the water fund. This means that citizens who do not receive water and sewer services do not pay for them. 6. How do the County sewer rates compare? Even with the new rate increases, Roanoke County will still be 25% below the state average. A graphic presentation of other localities rates is as follows: August 13, 2002 Monthly Sewer Rates - 5,000 Gallon Basis $25.00 -` I i~21.69 $20.00- $15.00-t''~'.. II S12.75 51.34 $10.00 - i - I I - _ _ _ ~'~ c'S_ _I 5 ~ State Average Monthly Sewer Charge Supervisor Minnix requested that staff work with Roanoke Valley Cable Television (RVTV) to prepare a public service announcement to be broadcast over the next six months relating to this issue. Mr. Benninger, Assistant Director of Utilities, reported that the original projection for the wastewater treatment plant upgrade was to treat 62 MGD following the improvements. The expectations given by the engineering firm were not accurate; however, the County has received an adequate increase for the amount of money spent for the upgrade. Typically, improvements to wastewater treatment capacity cost $1.50 - $2.00 per gallon. Although the Department of Environmental Quality (DEQ) says present plant needs are rated August 13, 2002 6 at 42 MGD, the independent consultant report states that capacity is probably between 42 and 48 MGD. Based on the $19 million spent for the initial upgrade, this cost is reasonable for the increase in capacity that the County received. IN RE: NEW BUSINESS 1. Resolution of Endorsement of the Fifth Planning District Regional Alliance's Regional Economic Strategy. Dou Chittum, Director of Economic Development; Dr. Victor lannello, Vice-Chair, Fifth Planning District Regional Alliance; Beth Doughty, President, The Roanoke Regional Chamber of Commerce) Mr. Chittum reported that both he and Mr. Hodge participated in the process of developing this strategy. He introduced Dr. Victor lannello, Vice Chair of the Fifth Planning District Regional Alliance and owner of Synchrony, Inc. Dr. lannello stated that the Roanoke Region is blessed with an abundance of natural resources and beauty; however, the valley is losing ground economically to other parts of the nation and the state. Key indicators of economic health such as growth in employment and income show that this region is lagging behind both the state and the nation. Much of this stagnation can be attributed to the reduced presence of industries such as rail, banking, and some sectors of manufacturing in this area. The Regional Economic Strategy identifies critical assets of the August 13, 2002 7 region and emphasizes the need for regional collaboration. This is accomplished through development of name recognition, connectivity of ideas, quality of life amenities, workforce development, creation and growth of knowledge businesses, and diversification of the region's economy by recruiting technology driven companies. Dr. lannello reported that the strategy has been endorsed by the City of Roanoke, the Roanoke Valley-Alleghany Highlands Regional Commission, the Roanoke Regional Chamber of Commerce, and the New Century Technology Council. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-1 OF ENDORSEMENT OF THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE'S REGIONAL ECONOMIC STRATEGY WHEREAS, in our current global economy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and August 13, 2002 WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale to maximize the impact on the region; and WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 2. Request to amend the ado ted Secondary System Six-Year Construction Plan for Fiscal Years 2002 through 2008 and the allocation of funds for Fiscal Year 2002-03. Arnold Covey, Director of Community Development) R-081302-2 Mr. Covey reported that this matter was originally presented to the Board on July 9, 2002, at which time it was tabled. In summarizing the background, Mr. Covey stated that on December 11, 2001 staff presented to the Board the Six-Year Secondary Construction Plan for fiscal year 2002-2008. At that time, the budget for fiscal year 2002-2003 was estimated to be approximately $4 million. Based on that estimate, five projects were added to the six year plan. The projects that were added were Hardy Road, Indian Grave Road, County Line Road, Clearbrook Lane and Montcap Trail. On June 20, 2002 August 13, 2002 9 the Commonwealth Transportation Board approved the funding for the six-year secondary road system construction plan. The funding approved for secondary roads in Roanoke County for 2002-2003 was reduced by approximately $1.5 million. Over the next six years, the plan was reduced from $25 million to $17 million for a total reduction of approximately 31 %. Based on the reductions in funding, revisions to the current plan were necessary. The Virginia Department of Transportation (VDOT) and County staff recommended removing four projects and the incidental paving from the plan. The projects removed were taken in order, starting from the end of the six-year construction plan. They are priorities #17-Starkey Road, #18-Hardy Road, #21-County Line Road, and #22-Montcap Trail. The reason that priorities #19 and #20, Kings Brothers Road and Rocky Road, remain in the plan is because these projects have received funding in previous years. This issue was presented to the Board on July 9, 2002 and there were discussions concerning the Commonwealth Transportation Board's budget cuts and the effect on local and regional roads. The Board asked staff what the result would be to the current projects in the six-year road plan if no action was taken. This issue was tabled at that time. Mr. Covey stated that according to VDOT, taking no action could jeopardize Roanoke County's funding for fiscal year 2002-2003 and delay the projects that are already in the plan, such as Glenmary Drive. The Code of August 13, 2002 Virginia requires that each year the Board of Supervisors approve the funding for each of the projects in the County's six-year construction plan. In order for projects to remain in the six-year construction plan, they must receive sufficient funding within the six years. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-2 AMENDING RESOLUTION 121801-10 APPROVAL AND ADOPTION OF THE AMENDED SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2002-2008 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2002-2003. WHEREAS, a public hearing was held on December 18, 2001 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008; and the adoption of the funding for Fiscal Years 2002-2003; and WHEREAS, the Board of Supervisors approved on December 18, 2001 the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Years 2002-2003 Secondary System Construction program; and, WHEREAS, the Commonwealth Transportation Board approved on June 20, 2002 Roanoke County funding allocation for Fiscal Years 2002-2008; and, WHEREAS, due to the downturn in the economy, and to the reduction in federal and state revenues, Roanoke County's Six-Year Secondary System Construction Plan for Fiscal Years 2002-2008 and allocation of funds for Fiscal Year 2002-2003 needed to be amended; and, WHEREAS, the Board of Supervisors does hereby approve adoption of the amended Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program. August 13, 2002 11 NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 121801-10 is hereby amended to reflect reductions in funding allocations by the Commonwealth Transportation Board. 2. That the amended Secondary Road System Six-Year Construction Plan for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program is hereby adopted and approved. 3. That a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 by the Clerk to the Board. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: FIRST READING OF ORDINANCES 1. First readin of an ordinance to enact Chapter 25 _ Technology Zone of the Roanoke County Code, to rp Quids for specific incentives and business, professional and occupational license tax exemptions within designated technology zones. Dou Chittum, Director of Economic Development) Mr. Chittum stated that technology zones were created by state legislation in order to allow localities to create zones that would provide incentives to businesses for locating within a designated area. To date, approximately 12 localities have established technology zones. Mr. Chittum indicated that staff is proposing the creation of two technology zones: (1) Center for Research and Technology and (2) Vinton Business Center. The Town of August 13, 2002 12 Vinton recently adopted a resolution in support of technology zones, and in particular supporting the designation of the Vinton Business Center as a technology zone. There was no discussion on this matter. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 2. First reading of an ordinance amending Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke County Code to rp ovide for the donation of unclaimed personal property to charitable or non-profit organizations, and providing for an emergency. Joe Obenshain, Senior Assistant County Attorne Mr. Obenshain reported that this matter was to be presented as an emergency ordinance to allow the Police Department to donate unclaimed property to a charitable or non-profit organization. In this instance, the Police Department intended to donate unclaimed t-shirts to the Parks and Recreation Department. The County charter stipulates that four Board members are August 13, 2002 13 required to adopt an emergency ordinance and waive second reading; therefore, this item will be treated as a regular first reading and a second reading will be scheduled. The proposed ordinance should be amended to reflect that the second reading will be held on August 27, 2002 and delete the section dispensing with the emergency adoption. There was no discussion on this matter. Supervisor Minnix moved to approve the first reading, as amended, and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 3. First readin of an ordinance authorizing the vacation of a op rtion of an existin 20 ft. sanita sewer easement across Lots 15, 16, and 22, and across Timber Wolf Circle Deed Book 1234, Page 851 Cave S rin Magisterial District. Arnold Covey, Director of Community Development) Mr. Covey stated that Old Heritage Corporation, the current owner of the lots and the developer of the subdivision, has requested vacation of this easement. They have already dedicated the new easement and routed the new sewer line. August 13, 2002 14 There was no discussion on this matter. Supervisor Minnix moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 4. First readin of an ordinance authorizing the vacation of a right-of-way shown as a "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 2 Catawba Magisterial District. Arnold Covey, Director of Community Development) Mr. Covey reported that the petitioners, Carole Edwards, Barry and Linda McCune, and David and Lou Anne Keith, wish to vacate the unimproved 50 foot right-of-way shown as a future street on the Laurel Woods, Section 2 record map. The Edwards' and the Keith's live adjacent to the right-of-way and have been maintaining the property. The McCune's, who have access and. own the adjoining property which this right-of-way now connects, have no objection to the vacation. They currently have access from Laurel Woods Drive and this vacation does not eliminate any access to their property. Mr. Covey stated that staff has concerns about future development in the Laurel Woods area which is mountainous and has been designated as a wildfire hazard area by Project August 13, 2002 15 Impact. County departments and local utility companies were contacted concerning the vacation. The only response was from American Electric Power (AEP} who has an existing 100 foot easement which encumbers 50 feet of the future street to be vacated. AEP has requested that the 15 foot easement that currently exists on the adjacent properties be extended across the future street to be vacated. There was no discussion on this matter. Supervisor Church moved to approve the first reading with the conditions attached and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 5. First readin of an ordinance amending and reenacting Section 22-82, "Rates and Fees", of Chapter 22 Water, Article II "Water Systems", Division 2 "County Water System" of the Roanoke County Code to rp ovide for a chap a in off-site facilities fees for motels, hotels, hospitals and other residential institutions from a der unit char e basis to a charge based upon meter size. (Gary Robertson, Utilit Director August 13, 2002 16 Mr. Benninger, Assistant Director of Utilities, reported that the sewer ordinance amendments approved at the July 23, 2002 meeting made provisions for changing the rate structure for offsite facilities fees for motels, hotels, hospitals and nursing homes from a per bed basis to a meter size basis. This ordinance is enacting the same measures for the water fees that were previously enacted for the sewer fees. Mr. Benninger stated that adoption of this ordinance should be revenue neutral. In response to Supervisor Church's question, Mr. Benninger stated that this action would put the County in a more competitive situation. Supervisor Church moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 6. First readin of an ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adioining Garst Mill Park from Frank R. Radford and M ~ Elizabeth Radford, Windsor Hills Magisterial District. Mark Courtright, Assistant Director of Parks Mr. Courtright stated that the 1.4 acres in question were originally owned by James Robertson, who conveyed the tract to the County as an August 13, 2002 17 easement in 1997, which provided for the walkway connecting Garst Mill Park to Cresthill Drive. This section of the trail completed the Garst Mill Greenway. Ownership of this land then passed to Radford & Company who developed the adjacent Cresthill Commons. The current owners, Frank and Mary Radford, have approached the County with the donation of this land in fee simple. The Parks and Recreation Department currently maintains this portion of the trail, and recognizes the heavy use by the citizens on a daily basis. There will be no new fiscal impacts as a result of this action. There was no discussion on this matter. Supervisor Flora moved to approve the first reading and set the second reading for August 27, 2002 The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara,, Nickens 7. First readin of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank and Trust Building at 220 East Main Street. Anne Marie Green, Director of General Services August 13, 2002 Ms. Green reported that when the County purchased the Salem Bank and Trust building, there were already several communication towers on the roof. Rent from those facilities is used to provide maintenance and upkeep for the property and to cover repayment of the bonds. The County was recently approached by Cellco Partnership, which does business as Verizon Wireless, with a request to lease space on the roof for the installation and operation of a communications facility. Staff has been negotiating the proposed lease terms with Verizon Wireless, and has also been reviewing the engineering report provided by the company. The rental amount, as well as the proposed terms of the lease, is similar to those currently in place for other towers at the site. The company has also met with representatives from the City of Salem to discuss building code requirements and has modified their engineering design in accordance with those discussions. The major terms of the lease are: (1) The lease term is for five years with three additional terms available for automatic renewal. (2) The lessee, Verizon Wireless, will pay for its own utility consumption. (3) The rental amount will be determined, as specified, at the second reading of this ordinance, and the increase would be 15% of that amount for each five year term of renewal. In response to Supervisor Flora's question, Ms. Green clarified that the structure is an 8 x 22 foot equipment cabinet with two sleds that sit on the roof with communications towers. Ms. Huffman indicated that the lease August 13, 2002 19 authorizes the antenna and equipment, and the use is limited to Verizon Wireless. Mr. Greg Tulley, consultant for Verizon Wireless, reported that the equipment is a sled mounted device to be used for placement of antennas on the roof and will have six panel antennas. It will be for one user and is not compatible for multiple users. In response to Supervisor Church's question, Ms. Green stated that the 15% increase would take effect with each five year renewal of the lease. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 8. First readin of an ordinance authorizing conveyance of easements on property owned ~ the Board of Supervisors to Verizon Virginia, Inc. for telephone/communication service to the Center for Research and Technology, Catawba Magisterial District. Geor a Simpson, Assistant Director of Community Development) Mr. Covey reported that this ordinance will grant an easement to Verizon Virginia, Inc. for communication facilities adjacent to Corporate Circle to provide telephone and communication services to the Center for Research and August 13, 2002 20 Technology site. The fiber optic boxes require a 30 x 50 foot easement for placement of a distribution facility. An easement of 15 feet in width for access to the distribution lines is also required. There was no discussion on this matter. Supervisor Church moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: CONSENT AGENDA R_nQ~ ~n~_~z Supervisor Minnix moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: August 13, 2002 21 1. That the certain section of the agenda of the Board of Supervisors for August 13, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes for the March 26 and July 23, 2002 Board of Supervisors meetings and the July 19, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. 3. Request to appropriate $25,000 for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens August 13, 2002 IN RE: REPORTS 22 Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He thanked the staff and constituents for their kindness during his mother's recent passing. (2) He stated that the weather is becoming very dry, the Governor is interceding, and the forecast looks bleak. He stated that although the County has an adequate water supply, citizens should make an effort to conserve water where possible. IN RE: CLOSED MEETING At 3:50 p.m. Supervisor Church moved to go into Closed Meeting pursuant to the Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been August 13, 2002 23 made. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: CLOSED MEETING The closed meeting was held from 3:55 p.m. until 4:07 p.m. IN RE: CERTIFICATION RESOLUTION R-081302-4 At 4:07 p.m. Supervisor Church moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: August 13, 2002 24 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 4:08 p.m. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph B. "Butch" Church Chairman ~J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-8.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF PHYLLIS A. JOHNSON, SHERIFF'S OFFICE, AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Phyllis A. Johnson was first employed by Roanoke County on August 1, 1980, as a Deputy Sheriff with the Sheriff's Office; and WHEREAS, Deputy Sheriff Johnson, who worked with the care and confinement of prisoners, retired from Roanoke County on August 1, 2002, after twenty-two years of service; and WHEREAS, Deputy Sheriff Johnson provided valuable assistance to the Department of Social Services in the prevention of welfare fraud; and WHEREAS, Deputy Sheriff Johnson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PHYLLIS A. JOHNSON for twenty-two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church 1 a NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-8.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MICHAEL A. SHANK, SHERIFF'S OFFICE, AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Michael A. Shank was first employed by Roanoke County on July 1, 1980, as a Deputy Sheriff in the Corrections Division of the Sheriff's Office; and WHEREAS, Deputy Sheriff Shank retired from Roanoke County on August 1, 2002, as Deputy Sheriff in the Civil Division, aftertwenty-two years and one month of service; and WHEREAS, Deputy Sheriff Shank provided valuable assistance to the County by operating the Jail Canteen, supervising inmates, and serving as Court Bailiff and Civil Process Server; and WHEREAS, Deputy Sheriff Shank, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MICHAEL A. SHANK for over twenty-two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-8.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF AILEEN V. BOHON, SHERIFF'S OFFICE, AFTER SEVENTEEN YEARS OF SERVICE WHEREAS, Aileen V. Bohon was first employed by Roanoke County on December 1, 1984, in the Sheriff's Office to assist with the preparation and service of food in the jail; and WHEREAS, Ms. Bohon retired from Roanoke County on August 1, 2002, as the Corrections Food Services Director, after seventeen years and eight months of service; and WHEREAS, Ms. Bohon, during her many years of service, continued to receive 100% compliance in the minimum standards of operations with the Virginia Department of Corrections, the Virginia Department of Health and the American Corrections Association; and WHEREAS, Ms. Bohon, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to AILEEN V. BOHON for over seventeen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~~~~~Q~ Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources 2 t M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-8.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ALAN L. PERDUE, SHERIFF'S OFFICE, AFTER ELEVEN YEARS OF SERVICE WHEREAS, Alan L. Perdue was first employed by Roanoke County on August 5, 1991, as a Deputy Sheriff in the Corrections Division of the Sheriff's Office, and also served as Deputy Sheriff Corporal and Deputy Sheriff Sergeant; and WHEREAS, Sergeant Perdue retired from Roanoke County on August 1, 2002, after eleven years of service; and WHEREAS, Sergeant Perdue provided valuable assistance to the County by supervising the operations of the jail and maintaining the prison population; and WHEREAS, Sergeant Perdue, through his employmentwith Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ALAN L. PERDUE for eleven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None ..' ~ 1 A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources ~~ t ACTION NO. ITEM NUMBER -~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request for approval of resolutions of appreciation upon the retirements of the following employees from the Sheriff's Office: (a) Phyllis A. Johnson, after twenty-two years of service (b) Michael A. Shank, after twenty-two years of service (c) Aileen V. Bohon, after seventeen years of service (d) Alan L. Perdue, after eleven years of service COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Phyllis A. Johnson, Michael A. Shank, Aileen V. Bohon and Alan L. Perdue from the Sheriff's Office retired from the County on August 1, 2002. They have requested that their resolutions be mailed. It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to the retirees with the appreciation of the Board members for their many years of service to the County. Respectfully submitted, Brenda J. Holton, CMC Deputy Clerk Approved by, ~ k~~ Elmer C. Hodge County Administrator ~~~ ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ ~~'~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF PHYLLIS A. JOHNSON, SHERIFF'S OFFICE, AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Phyllis A. Johnson was first employed by Roanoke County on August 1, 1980, as a Deputy Sheriff with the Sheriff's Office; and WHEREAS, Deputy Sheriff Johnson, who worked with the care and confinement of prisoners, retired from Roanoke County on August 1, 2002, after twenty-two years of service; and WHEREAS, Deputy Sheriff Johnson provided valuable assistance to the Department of Social Services in the prevention of welfare fraud; and WHEREAS, Deputy Sheriff Johnson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PHYLLIS A. JOHNSON for twenty-two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~./ ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MICHAEL A. SHANK, SHERIFF'S OFFICE, AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Michael A. Shank was first employed by Roanoke County on July 1, 1980, as a Deputy Sheriff in the Corrections Division of the Sheriff's Office; and WHEREAS, Deputy Sheriff Shank retired from Roanoke County on August 1, 2002, as Deputy Sheriff in the Civil Division, after twenty-two years and one month of service; and WHEREAS, Deputy Sheriff Shank provided valuable assistance to the County by operating the Jail Canteen, supervising inmates, and serving as Court Bailiff and Civil Process Server; and WHEREAS, Deputy Sheriff Shank, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MICHAEL A. SHANK for over twenty-two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF AILEEN V. BOHON, SHERIFF'S OFFICE, AFTER SEVENTEEN YEARS OF SERVICE WHEREAS, Aileen V. Bohon was first employed by Roanoke County on December 1, 1984, in the Sheriff's Office to assist with the preparation and service of food in the jail; and WHEREAS, Ms. Bohon retired from Roanoke County on August 1, 2002, as the Corrections Food Services Director, after seventeen years and eight months of service; and WHEREAS, Ms. Bohon, during her many years of service, continued to receive 100% compliance in the minimum standards of operations with the Virginia Department of Corrections, the Virginia Department of Health and the American Corrections Association; and WHEREAS, Ms. Bohon, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to AILEEN V. BOHON for over seventeen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 3'.a,e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ALAN L. PERDUE, SHERIFF'S OFFICE, AFTER ELEVEN YEARS OF SERVICE WHEREAS, Alan L. Perdue was first employed by Roanoke County on August 5, 1991, as a Deputy Sheriff in the Corrections Division of the Sheriff's Office, and also served as Deputy Sheriff Corporal and Deputy Sheriff Sergeant; and WHEREAS, Sergeant Perdue retired from Roanoke County on August 1, 2002, after eleven years of service; and WHEREAS, Sergeant Perdue provided valuable assistance to the County by supervising the operations of the jail and maintaining the prison population; and WHEREAS, Sergeant Perdue, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ALAN L. PERDUE for eleven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ACTION NO. ~-082702_8 • e ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: DONATION OF AN EASEMENT FROM SCOTT T. MESNER (TAX MAP N0. 38.06-01-01) TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY IN THE HOLLINS MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves conveyance of an easement to the Board of Supervisors in the Hollins Magisterial District of the County of Roanoke: A perpetual RIGHT and EASEMENT, approximately .0712 acre, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed, dated April 17, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1505, page 133, and designated on the Roanoke County Land Records as Tax Map No. 38.06-01-01 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The County's engineering staff has reviewed and approved the location and dimensions of this easement. 1 r ~ 3 STAFF RECOMMENDATION: Staff recommends acceptance of this easement. SUBMITTED BY: George W. Simpson, III, P.E., Assistant Director Department of Community Development ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: ~~- ~~~' Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Flora _ x McNamara- x Minnix _ x _ Nickens x cc: File George Simpson, Assistant Director, Community Development Paul Mahoney, County Attorney 2 T~ Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to § 58.1-811A(3), Code of Virginia. Prepared by: Kirk A. Ludwig, Attorney at Law Tax Map No.: 38.06-01-01 Property Owners: Scot T. Mesner day of THIS DEED OF EASEMENT, made this __ 2002, by and between SCOT T. MESNER (whether one or more, "Grantor") and the ___..._~~., ..~ onAAInL(G C(~l1NTY. VIRGINIA ("Grantee"). WITNESSETH: That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easement, to-wit: A perpetual RIGHT and EASEMENT, of approximately .0267 acre, to construct, operate, maintain, in e tSt incu deng'slope(s)aCf applacabge, system and related improvem together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated April 17, 1996, and rv ro in a in g the Clerk's Office of the Circuit Court of Roanoke County, Deed Book 1505, page 133, and designated on the Roanoke County Land Records as Tax Map No. 38.06-01-01 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as Exh____ ib!t A and by this reference made a part hereof (the "Plat"). Law Office II Of Kirk A. 1 Ludwig ~'.' The Grantee agrees to restore and repair any actual damage to Grantor's Property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they Law Office Of Kirk A. Ludwig affect the Property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. 2 f3 The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , WITNESS the following signatures and seals: GRANTO j; ___ SEAL) OT T. MESNER Law Office Of Kirk A. Ludwig 3 S3 ~_ . STATE OF ~'~~-~ -~ COUNTY/CITY O t_ ~ c~~.- , to-wit: of ~ ~ ~ ~~o o ~ by Scot T. Mesner. / ~. y otary Pub ' My commission expires: ~ ~o c~.~ The foregoing instrument was acknowledged before me this ~ day Approved as to form: Kirk A. Ludwig Attorney at Law STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: Elmer C. Hodge County Administrator (SEAL) The foregoing instrument was acknowledged before me this day of - by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: Law Office II Of Kirk A. Ludwig 4 i METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF 1 OF DEEDS, PLATS, AND CALCULATED INFORMA7{ION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY.~~ ~~ . ~ ~ ~ .' '. C.~ ~ ~• Q_ -.--.---- Dent ~9o$Qr ~ ~---. _. .. , .... 623 S84"13'21 "E ' • - ~ ........_.. 25.01' `_''.._-.~,.,-•-~ _.~__,._.,~,.-..-._ Z8.•~2' S84'13'21"E -m-`~ 121.99' I LOT 2 ~I ~ IILLIAM C. & STELLA M. it ~ CR AN WELL AX No. 38.06-01-01.02 ~W ~ D.B. 1474 PG. 1366 Z I~~ ~ # 416 0 ,o ~ I~ ~ t0 CT y 100 YEAR °° ~ ~w~ °~` FLOOD PLAIN lye ~ TRACT A ~~ ~ 0.582 Ac. ~- ~~~~~`"- I z m SCOT T. MESNER I ~ ~ TAX No. 38.06-01-01 I x D.B. 1503 PG. 133 - I - ~ -_ _ w I N8T05'01 "W ~ 70.57 f ~~~~',~ NEW DRAINAGE ,~~~"~~~ EASEM EN T 0.0267 Cp,RVIN'S ~ CREE ~ ~ ~ .~ - ~ K TAX MAP N0. TAX, 38.06-01-01 Ac. SCALE 0 N 0 °o r*i ~Q ~- Z ~= N p O = °° 1 I va°° vNi o~ o I ~~_~ o _ F-oo Z z~ I I m ~ m I ~ Q ~~ I ~ I 1 ~ = 40' PLAT SHOW/NG DED/CA TION OF A 7.5' DRA/NAGE EASEMENT TO COUNTY OF ROANOKE BY SCOT T. MESNER 0 S87'34'24"E i 85.55' N I a'nt- Z a Nralli ~-'JmZ I h= K fNQ~ p o~ I W~°'o°vm I ~mz~ a a I I # 360 I ;•42'30"W O 81.45' LINE TABLE 1-2 50139'05"E 154.44' 2-3 S82'42'30"W 7.54' 3-4 N01'39'00"W 156.16' 4-1 S84'11'12"E 7.56' PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 6/21/2002 ~, ACTION NO. A-082702-C~.f ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: DONATION OF AN EASEMENT FROM BRADLEY J. BEHAN AND VIRGINIA DASSE-BEHAN, HUSBAND AND WIFE (TAX MAP NO. 38.06-01-02) TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY IN THE HOLLINS MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves conveyance of an easement to the Board of Supervisors in the Hollins Magisterial District of the County of Roanoke: A perpetual RIGHT and EASEMENT, approximately .0712 acre, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed, dated August 3, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1483, page 1430, and designated on the Roanoke County Land Records as Tax Map No. 38.06-01-02 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The County's engineering staff has reviewed and approved the location and dimensions of this easement. 1 .., J-'I STAFF RECOMMENDATION: Staff recommends acceptance of this easement. SUBMITTED BY: APPROVED BY: ~ ~~~ George W. Simpson, III, P.E., Elmer C. Hodge Assistant Director County Administrator Department of Community Development ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church _ x Denied O approve Flora _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File George Simpson, Assistant Director, Community Development Paul Mahoney, County Attorney 2 r-~ Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to § 58.1-811A(3), Code of Virginia. Prepared by: Kirk A. Ludwig, Attorney at Law Tax Map No.: 38.06-01-02 Property Owners: Bradley J. Behan and Virginia Dasse-Behan THIS DEED OF EASEMENT, made this day of 2002, by and between BRADLEY J. BEHAN AND VIRGINIA DASSE-BEHAN, husband and wife (whether one or more, "Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA ("Grantee") WITNESSETH: That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easement, to-wit: A perpetual RIGHT and EASEMENT, of approximately .0712 acre, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated August 3, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1483, page 1430, and designated on the Roanoke County Land Records as Tax Map No. 38.06-01-02 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). Law Office Of Kirk A. Ludwig 1 J-`I The Grantee agrees to restore and repair any actual damage to Grantor's Property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they Law Office Of Kirk A. Ludwig affect the Property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Properly by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. 2 5-Y The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , WITNESS the following signatures and seals: G TOR: ,,~~ _ --- (SEAL) `~RADLEY`.~: BgHAN VIR6NjIlA DASSE-BEHAN Law Office Of Kirk A. Ludwig 3 S-9 r STATE OF ~ ~ :-~ COUNTY/CITY O~ ~ oz~,~~-- , to-wit: of ~~~ l- ~oo ~ by Bradley J. han. r~ N tary Public~~ My commission expires: ~~__P c,~~ `~ ~?~o ~ The foregoing instrument was acknowledged before me this ~ day STATE OF ` f ~ r~.e,_, COUNTY/CITY F ~ , : -, ~ ~ , to-wit: c-- The f regoing instrument was acknowledged before me this ~~ day of _ ~ , ,-,~~ by Vir inia Dass -Behan. Notary Public My commission expires: ~ ~..:,~ -,A ~{ ~ ~ ,~~~~ Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Kirk A. Ludwig Attorney at Law STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: By: Elmer C. Hodge County Administrator (SEAL) The foregoing instrument was acknowledged before me this day of by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public Law Office Of Kirk A. Ludwig My commission expires: 4 .. 416 I w ~<~ Im `~~ '`' •J i ! } I ~ Y: ~. ~~~`~~ ~~ I ~ # ~ ~ Fi/y'j !F I ~ ~~~ /!{ S ~ I TRACT A I ~ ~~ 0.582 Ac. . I ~`~} SCOT T. MESNER I ~j TAX No. 38.06-01-01 I ~`°''~ D.B. 1365 PG. 1581 I Q ----- fi'~s,,•-- METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ,~ AN ACCURATE BOUNDARY SURVEY. ~~ p~ -------------------------584'13'2,"E Dent ' --------.-_..-. ~9oad f~t.623 25.01' ....................... S84'13'21'~ ..... 121.99' 8 ~ S87'34'24"E ---~•~••-••'"" V,?` , I ~~ a 85.55' f! N '^ I ~~ ~ ~ d U ~ > taJ ~3.~ '; _ W I r I .~.:,..,~ 2~ a~~ m Z ~ ~ W ~ O Z v p' ] O N e~t~~ ~ ~ U m Z 3 < m # 360 100 YEAR FLOOD PLAIN ~ N N O i ~ .~ .4~ ~` = ,;~ 30 TRACT C 616 Ac 0 ' `f~~ ,i 81.45 . . ~'' " `~ o w ~ ~`~~ BRADLEY J. BEHAN „ ~ - ~ ; & V/RIGING4 DAB BEHAN ;, o' %~' _~~~' m , TAX No. 38.06-01-02 ~,' ~f ,,~ D.B. 1483 PG. 1430 ~ ~ -. ; ~;'; N'''''/.~ ~!~~ fl~~'~ PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 621/2002 NEW DRAINAGE EASEMENT 0.0712 Ac ~-~ TAX MAP N0. TAX# 38.06-01-02 12~~~~~ G ~~ ~~ ~~ I SCALE: _ PLAT SHOW/NG DED/CA T/ON OF A 15' ORA/NAGE EASEMENT TO COUNTY OF ROANOKE BY BRADLEY J. BEHAN & V114C/N/A DA~SE BEHAN O . ~~ . OAR VIN'S ` ~ ~ ~ . _ _ LINE TABLE 1-2 S01'39'00"E 138.46' Z-3 S28'12'54"E 16.77' 3-4 N01'39'00°W 65.03' 4-5 S50'03'04°E 57.55' 5-6 S68'13'S0"W 17.03' 6-7 N50'03'04°W 56.45' 7-8 N01'39'00"W 226.44' 8-1 S84'13'21"E 7.57' 1 " = 40' PT. TRACT B 1.060 Ac. LINDA J. BALENTINE TAX No. 38.06-01-03 D.B. 1620 PG. 1819 ACTION NO. /~-~U27~2-c~.g ITEM NUMBER: J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Cave Spring Middle School Resource Officer from July 1, 2002 -June 30, 2003 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department has received grant funding for school resource officers for four of the five middle schools. (Glenvar Middle School is served by the Glenvar High School resource officer). Grant funds have been received for the past two years. This grant will provide funding for the Cave Spring Middle School resource officer from July 1, 2002, until June 30, 2003. This will be the third year of the four year grant. SUMMARY OF INFORMATION: The Police Department will continue to provide a school resource officer for Cave Spring Middle School. The Department of Criminal Justice Services will provide grant funds to cover a portion of the school resource officer's salary. FISCAL IMPACT: The Department of Criminal Justice Services has provided $26,857 in grant funds. A match of $19,266 will be required from Roanoke County. The grant funds will be used to pay the salary of the school resource officer assigned to Cave Spring Middle School. r J .~ STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for $26,857. SUBMITTED BY: J. Ray Lavinder Chief of Police APPROVED: Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x _ Flora _ x McNamara- x Minnix _ x Nickens x cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance ACTION NO. A-082702-8 . h ITEM NUMBER: -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to accept a grant from the Department of Criminal Justice Services in the amount of $5,025 to be used by the Roanoke Valley Triad for crime prevention programs from July 1, 2002 -June 30, 2003 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Valley Triad was formed in 1995. The members of the Roanoke Valley Triad are the Roanoke County Police Department, the Roanoke County Sheriff's Office, Town of Vinton Police Department, City of Salem Police Department, the City of Salem Sheriff's Office, the City of Roanoke Police Department, the City of Roanoke Sheriff's Office, and the Roanoke Valley AARP Chapter. The Roanoke Valley Triad hosts luncheons for senior citizens throughout the year. The purpose of these luncheons is to allow senior citizens to voice their crime prevention concerns to law enforcement officials and to allow the law enforcement officials to address those concerns. This is the second year that the Roanoke County Police Department has been awarded this grant on behalf of the Roanoke Valley Triad. SUMMARY OF INFORMATION: The Roanoke County Police Department is active in senior crime prevention efforts with the above listed partner law enforcement agencies. The Triad crime prevention grant allows the participating law enforcement agencies to provide crime prevention programs tailored specifically to the needs of senior citizens. ~. J -~o FISCAL IMPACT: The Department of Criminal Justice Services has provided $5,025 in grant funds to use for Triad Crime Prevention Programs. The grant requires a match of $1,675 in funds from Roanoke County. STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services grant in the amount of $5,025. SUBMITTED BY: APPROVED: ~,._ ~~ J. Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church _ x _ Denied () approve Flora _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x _ cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance ACTION NO. ~-082702_' ~ ITEM NUMBER: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the William Byrd Middle School Resource Officer from July 1, 2002 -June 30, 2003 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department has received grant funding for school resource officers for four of the five middle schools. (Glenvar Middle School is served by the Glenvar High School Resource Officer). Grant funds have been received for the past two years. This grant will provide funding for the William Byrd Middle School resource officer from July 1, 2002 until June 30, 2003. This will be the third year of the four year grant. SUMMARY OF INFORMATION: The Police Department will continue to provide a school resource officer for William Byrd Middle School. The Department of Criminal Justice Services will provide grant funds to cover a portion of the school resource officer's salary. FISCAL IMPACT: The Department of Criminal Justice Services had provided $26,857 in grant funds. A match of $19,266 will be required from Roanoke County. The grant funds will be used to pay the salary of the school resource officer assigned to William Byrd Middle School. f ` T \~/jl .~~ STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for $26,857. SUBMITTED BY: APPROVED: f J. Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x Flora _ x McNamara- x _ Minnix _ x _ Nickens _ x _ cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance ACTION NO. A-08272-V'~ ITEM NUMBER: ~"' O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to accept a grant from the Department of Criminal Justice Services in the amount of $26,857 to fund a portion of the salary cost of the Northside Middle School Resource Officer from July 1, 2002 -June 30, 2003 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department has received grant funding for school resource officers for four of the five middle schools. (Glenvar Middle School is served by the Glenvar High school resource officer). Grant funds have been received for the past two years. This grant will provide funding for the Northside Middle School resource officer from July 1, 2002 until June 30, 2003. This will be the third year of the four year grant. SUMMARY OF INFORMATION: The Police Department will continue to provide a school resource officer for Northside Middle School. The Department of Criminal Justice Services will provide grant funds to cover a portion of the school resource officer's salary. FISCAL IMPACT: The Department of Criminal Justice Services has provided $25,091 in grant funds. A match of $19,266 will be required from Roanoke County. The grant funds will be used to pay the salary of the school resource officer assigned to Northside Middle School. 4 S $ STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for $26,857. SUBMITTED BY: APPROVED: ~ ~~~ J. Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church _ x Denied () approve Flora _ x _ Received () McNamara- x Referred () Minnix _ x To () Nickens _ x cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance .. ~'•. ACTION NO. A 082 702-8 . k ITEM NUMBER: _ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to accept a grant from the Department of Criminal Justice Services in the amount of $25,091 to fund a portion of the salary cost of the Hidden Valley Middle School Resource Officer from July 1, 2002 -June 30, 2003 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department has received grant funding for school resource officers for four of the five middle schools. (Glenvar Middle School is served by the Glenvar High School resource officer). Grand funds have been received for the past two years. This grant will provide funding for the Hidden Valley Middle School resource officer from July 1, 2002 until June 30, 2003. This will be the third year of the four year grant. SUMMARY OF INFORMATION: The Police Department will provide a school resource officer for Hidden Valley Middle School. The Department of Criminal Justice Services will provide grant funds to cover a portion of the school resource officer's salary. FISCAL IMPACT: The Department of Criminal Justice Services has provided $25,091 in grant funds. A match of $17,998 will be required from Roanoke County. The grant funds will be used to pay the salary of the school resource officer assigned to Hidden Valley Middle School. .~ ,, r' S-7 STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services grant for $25,091. SUBMITTED BY: APPROVED: f J. Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve VOTE No Yes Abs Church _ x _ Flora _ x _ McNamara- x _ Minnix _ x _ Nickens x cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance e ~ ~~ ACTION NO. A-082702-8. ~ ITEM NUMBER: ~" ~ U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Request to accept a grant from the Department of Criminal Justice Services in the amount of $32,431 to fund a portion of the salary cost of the Hidden Valley High School Resource Officer from July 1, 2002 -June 30, 2003 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department has provided a school resource officer for each of the four high schools in the Roanoke Valley. In August 2002, Hidden Valley High School will open as a fifth Roanoke County High School. This grant will help fund the school resource officer who will be assigned to the new high school. The school resource officer positions at the four other County high schools are not funded with grants. Four of the five middle schools currently have school resource officers that are funded with grants that are in the third year of four years of grant funding. SUMMARY OF INFORMATION: The Police Department will provide an officer for the new Hidden Valley High School. FISCAL IMPACT: The Department of Criminal Justice Services has provided $32,431 in grant funds. A match of $10,810 will be required from Roanoke County. The grant funds will be used to pay the salary of the school resource officer assigned to Hidden Valley High School. ~_ •. . _ , ~ ~' I ~ STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for $32,431. SUBMITTED BY: J. Ray Lavinder Chief of Police Elmer C. Hodge County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve APPROVED: ~ ~~ VOTE No Yes Abs Church _ x Flora _ x McNamara- x Minnix _ x Nickens _ x cc: File J. Ray Lavinder, Chief of Police Danial Morris, Director, Finance N-~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2002 July 1, 2002 Explore Park Loan Repayment Unaudited balance at August 27, 2002 Changes below this line are for information and planning purposes only. Balance from above of General Amount Fund Revenues $9,070,656 6.93% $25,000 $9,095,656 6.95 $9,095,656 $9,095,656 6.95 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Respectfully submitted, Danial Morris Director of Finance Approved by, ~ f~~~-~- Elmer C. Hodge County Administrator K-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited balance at June 30, 2002 Transfer from Dept. Savings 2001-02 Unaudited balance at August 27, 2002 Amount $1,380,050.5 (to be determined) $1,380,050.57 Respectfully submitted, Danial Morris Director of Finance Approved by, ~~ ~~~ Elmer C. Hodge County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) Balance at August 27, 2002 $82,000. Respectfully submitted, Danial Morris Director of Finance Approved by, ~ ~~~ Elmer C. Hodge County Administrator r+-~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation Tune 23, 1998 Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) Nov 9, 1999 Savings from 1998-1999 debt fund j FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service FY 2002-2003 Original budget appropriation Less increase in debt service Unaudited Balance at August 27,2002 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (465,400 1, 534,600.00 2,000,000 (2,592,125) (592,125._00) $8,521,219.00 FY2000-2001 Original budget appropriation $1,500,000.00 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) 1, 2002 One-Time Transfer to Operating Budget (566,818.00) Unaudited Balance at August 27, 2002 285,047.00 * Of this amount $197,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within one year. Budgets for Future School Operations have been transferred to the School Respectfully submitted, Danial Morris Director of Finance Approved by, ~..ti /-~~y-~. Elmer C. Hodge County Administrator ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27 2002 AGENDA ITEM: Accounts Paid -July 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUNIlVIARY OF INFORMATION: Payments to Vendors: Payroll 7/5/02 Payroii 7/19/02 Manual Checks Voids Direct Deposit $712,340.64 $748,220.39 Checks $181,992.23 $180,659.34 $4,118,760.34 894,332.87 928,879.73 0.00 $3,438.57 0.00 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: L~ `2s~ Danial Morris Director of Finance 3,438.57 0.00 $5,945,411.51 --~. 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SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE 995,747.78 MORGAN-KEEGAN 998,961.11 SUNTRUST GAP 297,050.00 2,291,758.89 CERTIFICATE OF DEPOSITS: BRANCH BANKING & TRUST 1,000,000.00 FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 1,200,000.00 COMMERICAL PAPER: EVERGREEN - G.O. 747,945.20 SUNTRUST -CAP 640,561.19 1,388,506.39 CORPORATE BONDS EVERGREEN - G.O. 1,617,939.85 PAINE-WEBBER - LIR 714,325.53 2,332,265.38 GOVERNMENT: EVERGREEN - G.O. 8,663,172.69 PAINE-WEBBER 2,000,000.00 PAINE-WEBBER - LB&T 3,533,397.50 SUNTRUST -CAP 9;499,939.90 23,696,510.09 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.} 10,851,584.57 10,851,584.57 MONEY MARKET: EVERGREEN - G.O. FIRST UNION PAINE-WEBBER LB&T PAINE-WEBBER LIR SUNTRUST-CAP SUNTRUST -SWEEP AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: August 27, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2002. TOTAL STAFF RECOMMENDATION: Respectfully Submitted by Alfred C. Anderson County Treasurer ACTION NO ITEM NUMBER "" 1,714,777.44 2,267,714.86 648,63321 31,090,362.16 5,099,790.59 9,110,674.72 Approved by: ~ ~ ~~ 49,931,952.98 91, 692, 578.30 Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied () Church Received () Flora Referred () McNamara To () Minnix Nickens VOTE No Yes Abs C~uu~#g of ~lZu~rnu~e N"g ,~ ~ ~xx~~~xx ~ ~ r.~ O~ ROANp~ F ~, , L ti ~ Z ~ --- ~ 2 J d~ 1836 DECLARING SEPTEMBER 12 THROUGH 14, 2002 AS UNITED WAY DAYS OF CARING IN ROANOKE COUNTY WHEREAS, United Way has been helping people in the Roanoke Valley since 1924; and WHEREAS, United Way of Roanoke Valley presently funds more than 75 health and human service programs throughout the area, ranging from child care and counseling to education and prevention programs; and WHEREAS, each year, United Way's Community Care Fund helps more than 80,000 people in Roanoke, Salem, Vinton and the Counties of Botetourt, Craig and Roanoke and continuously monitors the results of its programs to ensure that a measurable difference is being made in the community; and WHEREAS, September 12, 2002 marks the official kickoff date of the United Way of Roanoke Valley 2002 Campaign to raise over $6.6 million and to designate a three-day, community event in which volunteers perform services at area United Way supported agencies. NOW, THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke County, Virginia, in recognition and support of this community event, do hereby proclaim September 12 through 14, 2002, as DAYS OF CARING in Roanoke County. ,, ~ oseph . "Butch" Church, Chairman Elmer C. Hodge, County Administrator ATTEST: ~~~~~~ Diane S. Childers, Clerk to the Board N-q Memo To: Board of Supervisors From: Brent Robertson Budget Director Date: August 27, 2002 Re: Update on State Budget Shortfall On August 19, 2002 Governor Mark Warner announced that revised revenue estimates for FY2003 and 2004 indicated a potential revenue shortfall of $1.284 billion. This forecast combined with a $216 million revenue shortfall from FY2002 that could not be absorbed and must roll forward represents a $1.5 billion budget shortfall for the biennium. Simply put, there is no revenue to support approved expenditures for the year in which we are operating. Mr. Hodge asked staff to review the governor's comments and prepare a report that summarizes the state actions and potential impact to Roanoke County. Impact to Roanoke County At present, information on potential impact to individual localities has not been specified. Agency reduction plans are not due to cabinet secretaries until September 20, 2002. For FY2003, the County general fund budget includes $8.3 million in state funds. If state agency reductions of 7%, 11 %, or 15% are passed on to the County, potential loss of revenue could be $580,000-$1,245,000. This does not include state funding for non-general government programs such as Comprehensive Services Act services or VJCCCA. Based on the history of state budget development, preliminary locality-specific information (submitted by the governor) will be available in mid-December. Final information most likely will not be obtained until near the end of the General Assembly session at the end of winter. While we will not know the actual impact on local revenues for some time, it is likely the impact will be significant. Staff is currently undertaking the following actions: • Reviewing current operating and capital expenditures • Continuing the review of all vacant positions through the Job Bank process ~A~ • Continuing the restrictions on travel and training expenditures Revenue Estimates Job growth has declined for 12 consecutive months with about 35,000 jobs lost in the state. Personal income growth in Virginia will likely end up below 2% for the year- the lowest level in 30 years. These factors, combined with last year's decline in financial markets (which has obviously continued into this year), have deflated profits and the net worth of many companies and individuals. During i=Y2002, the state experienced a 3.8% decline in general fund revenue collections, which represents the weakest revenue performance of any year in the 40 years that the Department of Taxation has been keeping records. Therefore, revenue growth has been adjusted downward as follows: • 0.8% for FY2003 (Deficit = $524 million) • 4.6% for FY2004 (Deficit = $760 million) Immediate State Budget Actions • Across-the-Board Reductions -Agencies must prepare reduction plans for the current year of 7%, 11 %, and 15% and submit by September 20. These reductions are in addition to the 7%-8% cuts already enacted. • Establish a process for setting basic priorities across state government, and to target programs and services we must now do without. "....Some institutions and agencies will close. Some funding streams may disappear. And there will be more layoffs." • Reductions to non-general fund agencies (not specified). • Monthly spending limits given to state agencies; quarterly spending limits for Higher Education. • No signing of construction contracts for general fund capital projects. • Deferring re-appropriation of unspent balances from f=Y2002. • Continuing hiring restrictions, currently in place. State Spending Needs There are a number of significant spending issues that the state must address during the upcoming budget deliberations: • Health care and Medicaid costs continue to surge. ~~ • Federal and out-of-state prisoners are being removed from state prisons, leaving the cost of funding prisons with a significant deficit. • Spending required to treat children served under CSA will likely exceed appropriations. • Costs associated with the severe drought . • Funding for car tax reimbursements are exceeding appropriations. As mentioned earlier, the local impact of state reductions will not be known for a while. State Agency reduction plans are due September 20, and the revenue forecasts will be reviewed again in October and November. Mr. Hodge would like to schedule a work session with the Board in September to review any additional information from the state and to discuss the County's plan of action to deal with these issues. l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of C~ Roanoke County, Virginia. ~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION 082702-10 OF CONGRATULATIONS TO THE CAVE SPRING AMERICAN LITTLE LEAGUE ALL STARS FOR WINNING THE 9 AND 10 YEAR OLD VIRGINIA STATE LITTLE LEAGUE CHAMPIONSHIP WHEREAS, team sports play an important part in every child's life, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the 9 and 10 year old Cave Spring American Little League All Stars won the District 12 Championship, winning five games playing teams from Pembroke, Covington, Clifton Forge, Bath County and Roanoke County's Cave Spring National; and WHEREAS, the Cave Spring American Little League All Stars advanced to the State Little League Tournament in Pound, Virginia, the week of July 19 through 26, 2002, where they won four games playing teams from Warwick, Bristol, Chantilly, and Tuckahoe; and WHEREAS, the Cave Spring American Little League All Stars came into the State Championship game in the winner's bracket, but lost the first game of the double elimination tournament in the eighth inning with a score of 7 to 4, and on the next day won the Championship game against Tuckahoe in seven innings with a score of 2 to 1; and WHEREAS, the Cave Spring American Little League All Stars were coached by Darryl Martin, Mark Walsh, and Assistant Coach Ray Martin, with Bill Ferguson serving as the team manager and Jean Martin as the League President. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING AMERICAN LITTLE LEAGUE ALL STARS, Logan Blankenbeckler, Tyler Burgess, Sean Kidd, Alex Liechty, Taylor Martin, David Stanley, Ian Trampe, Will Wagstaff, 1 Parker Walsh and David Williams for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches and manager in all of their future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~~~~~ ~ Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File ~, 2 ~^v AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING AMERICAN LITTLE LEAGUE ALL STARS FOR WINNING THE 9 AND 10 YEAR OLD VIRGINIA STATE LITTLE LEAGUE CHAMPIONSHIP WHEREAS, team sports play an important part in every child's life, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the 9 and 10 year old Cave Spring American Little League All Stars won the District 12 Championship, winning five games playing teams from Pembroke, Covington, Clifton Forge, Bath County and Roanoke County's Cave Spring National; and WHEREAS, the Cave Spring American Little League All Stars advanced to the State Little League Tournament in Pound, Virginia, the week of July 19 through 26, 2002, where they won four games playing teams from Warwick, Bristol, Chantilly, and Tuckahoe; and WHEREAS, the Cave Spring American Little League All Stars came into the State Championship game in the winner's bracket, but lost the first game of the double elimination tournament in the eighth inning with a score of 7 to 4, and on the next day won the Championship game against Tuckahoe in seven innings with a score of 2 to 1; and WHEREAS, the Cave Spring American Little League All Stars were coached by Darryl Martin, Mark Walsh, and Assistant Coach Ray Martin, with Bill Ferguson serving as the team manager and Jean Martin as the League President. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING AMERICAN LITTLE LEAGUE ALL STARS, Logan Blankenbeckler, Tyler Burgess, Sean Kidd, Alex Liechty, Taylor Martin, David Stanley, Ian Trampe, W ill Wagstaff, 1 ~-i Parker Walsh and David Williams for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes to the members of the team, the coaches and manager in all of their future endeavors. 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-11 TO CHANGE THE ZONING CLASSIFICATION OF 3.9 ACRES FROM C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS TO C-2C, GENERAL COMMERCIAL DISTRICT WITH AMENDED CONDITIONS AND TO REZONE 2.620 ACRES FROM C-1, OFFICE DISTRICT TO C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS TO CONSTRUCT A HOTEL AND RESTAURANT, LOCATED ON NORTH ELECTRIC ROAD (PART OF TAX MAP N0.36.19-1-40 AND 36.19-1-38) IN THE CATAWBA MAGISTERIAL DISTRICT UPON THE APPLICATION OF 419 PROPERTIES, LLC WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.9 acres, as described herein, and located on North Electric Road (Part of Tax Map #36.19-1- 40) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District with conditions, to the zoning classification of C-2C, General Commercial District with AMENDED conditions. That the conditions imposed by Ordinance 081898-10 adopted on August 18, 1998, are hereby removed as follows: 1 f ~cr°civ~'~}LfiFCf-1'tF~F~-iv~i°rli~vrvur~°cr„'rc rcr~rc~rcv-v~~~rnri > > ~~~---Y'Y-~°cicv~-°ci -pvsv~~~~~ ~ n ~i°~c°Z~u~in~vr°r~rhr"II hn nr°c~P .~n • e ~ e ~ n ~ ~ r s , 2. That the zoning classification of a certain tract of real estate containing 2.620 acres, as described herein, and located on North Electric Road (Tax Map #36.19-1-38) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2C, General Commercial District with conditions; and 3. That this action is taken upon the application of 419 Properties, LLC. 4. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The site plan shall generally conform to the Master Site Development Plan for the Country Inn & Suites and Family Restaurant Plan presented on August 6, 2002. (2) No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive and only one access shall be allowed from Route 419 to serve both parcels. (3) Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map Nos. 36.19-1-36, 36.19-1-37 and 36.19-2-30 shall be Type C, Option 2 (30' Buffer, One 3 ~ ~ t large tree for every 30', 6' screening, and 6 shrubs for every 10'). All screening and buffering must be evergreen. (4) Building height shall be a maximum of 45 feet. (5) All parking lot lighting shall be down lit and consists of High Pressure Sodium (HPS) lighting. The poles including fixtures for the parking lot lighting shall not exceed 25 feet above grade. (6) Signage shall follow the Roanoke County Sign Regulations with the exception of Square Footage per Linear Foot of Frontage. Instead of the allowable 1.5 sq. ft. of signage per linear foot of frontage, the applicant shall design for 1.0 sq. ft. of signage per linear foot of frontage and lighting for freestanding signs shall be with in-ground units or back lit. (7) Nooff-premises advertising signs shall be constructed on the property. (8) Screening and buffering in that area around where camper and recreational vehicle parking occurs shall be Type C, Option 2 (30' Buffer, One large tree for every 30'. 6' screening, and 6 shrubs for every 10'). 5. That said real estate is more fully described as follows: BEGINNING at a point on the easterly right-of-way of VA Route 419; said point being at the southwesterly corner of the property of Pinkerton Properties (Tax Map #39.19-1-41); thence N. 69 deg. 42' 12" E. 296.00+/- feet to apoint; thence S. 10 deg. 37' 15" E. 469.00+/- feet to a point; thence S. 26 deg. 38' S7" E. 311.63 feet to a point; thence S. 42 deg. 52' 18" W. 479.87 feet to the easterly right-of-way of VA Route 419; thence proceeding with the northerly right-of-way 103.18 feet of Route 419 and with a curved line to the left having a chord bearing of N. 5 deg. 18' 02" W. 2,944.79 feet to the point and place of beginning and containing 3.830 acres for Parcel A (p/o Tax Map #36.19-1-40) and 2.620 acres for Parcel B (Tax Map #36.19-1-38) 4 i t for a total of 6.450 acres. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance with addition of Condition #8 to provide additional buffering, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~,~~~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 5 ~ 1 . . ......, 1.'L3 1.L4 1944 l.Wl 1.2 125 47 2914 2915 _ 1.5 . 46. 1._26 46. 5617 ssJ7 45. 5645 sszr 44' 1 27 2929 - 1.4 43. -2928 5619 42. ~~st OR T H 41. 5642 e 5615 6, 1 3 49. ~~ 1.28 7919 . 3571 7.79 Ac. _ 5611 5609 7 5618 5610 5614 5575 50. 51. 52, Rt,~ge6 o 6. 53_ ssos a - s5e1 95a s7oJ 29 '°@ 1- 5616 fi, 54. ~ 63. P s7m y'~ 57az 55 ' 9_ o . ~ s7/l '62 5607 ~ ~ 56. - . s7os 10. { t~' ~ -6 5715 '9 5671 rSs ~ ~~ ( ~' S60B 5710 S 4 ~ 4 - ~~ 60. 11- ~,~' 15. 5611 5614 -14' 5719 5714 1B. 57. sne -59. sBZO13. 16, m 58. ss2B 12 n i 12.1 1,77 Ac. 7820 G 26. zen 0. 2B1s 25. Ac ~.' 7. 2811 ~ 2812 2BO7~4 ,P , 28. , . 28. ?806 30. ~ 31. 1017 ~• JO2J I 33. 1019 JoJS , ,fig 35. 6 1 _ 2740 °~ ,¢~. Joel 1047 9i 36 14. d . Jios mbaes9 2045 E 2_ ?7!6 3~ iil/ 15 2a4s ~ _ ~' 29, ~~ 13. 2019- 3: 27Jo 2047 ~iA st c 16.2o4a O 2oJa 2 . 4. 2724 a 28. ^ _ 1A°Xe 30_ 20ea m~~ zo41 - 38. ° H 17. 2014 11. - 2.81 Ac. 27. 207 7 5 ` _ d 7015- 31. 2ao 18. 2a2s 110. 28. ~? 7029 ROANOKE COUNTY 'Applicants Name: 0. M. Enterprises LLC / DEPARTMENT OF Zoning: Rezoning C-2 Wingate Inn COMMUNITY DEVELOPMENT Proposed Zoning: C-2- Amend conditions Tax Map No. Portion of 36.19-1-38 & 40 . ' n ' ~" r PETITIONER: 419 Properties, LLC CASE NUMBER: 13-6/2002 Planning Commission Hearing Date: August 6, 2002 Board of Supervisors Hearing Date: August 27, 2002 (Continued from June 25, 2002) A. REQUEST The petition of 419 Properties, LLC to rezone a 419 Properties, LLC to rezone 3.9 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions and to rezone 2.620 acres from C-1, Office District to C2C, General Commercial District with conditions to construct a hotel and restaurant, located on North Electric Road, Catawba Magisterial District. B. CITIZEN COMMENTS Several citizens expressed concerns about stormwater drainage, lighting, and noise from property. One citizen stated they currently have problems with surface water due to stormwater runoff. They also expressed concern regarding property values being diminished if stormwater is not properly managed. C. SUMMARY OF COMMISSION DISCUSSION Chris Lowe presented the staff report. Mr. Witt asked if there would be any lighting on the Hotel itself. Mr. Henschel (applicant's architect) responded that there would be no lights on the building itself. Mr. Witt also asked how the entrance would be graded into the site because there is such a dramatic grade change from Rt. 419 to the site. Mr. Henschel replied that the site would be raised a few feet. Mr. Witt asked Mr. Lowe about the tree line that buffers the neighborhood currently. Mr. Lowe replied that the buffer was about 20-40 feet in depth but that it was anywhere from 20-50 feet from the neighbors property lines. The applicant is proposing a 30- foot buffer which would include a small portion of the current natural buffer. Though it is encouraged to salvage as much as this buffer as possible, much of it will be taken out due to grading of the stormwater management facilities. Ms. Hooker asked Mr. Lowe to explain how this development would impact the stormwater situation in the neighborhood. Mr. Lowe explained that currently stormwater from this site and Rt. 419 run through this site and into the neighborhood without any form of detention. Mr. Lowe explained that when this site is completed, two detention facilities are proposed. The stormwater that currently runs through this site, and the increase in stormwater from development will be directed to these detention facilities, where the stormwater will be stored and released at a slower rate then without development. The development will not cure the problem in this area but will help alleviate it. Mr. Thomason asked if we could postpone this decision until stormwater calculations could be completed by the County planning and engineering staff so that the neighborhood could be assured that the stormwater problem would not increase in this area. Mr. Ross responded by saying that he had confidence in the County staff to review the plans submitted by the applicant and that it is the job of the applicants engineer to do these calculations. Mr. Lowe responded that if the applicant could not prove to meet the County's stormwater Management Regulations then the plan would not be approved when it is submitted for site plan review. D. CONDITIONS 1. The site plan shall generally conform to the Master Site Development Plan for the Country Inn & Suites and Family Restaurant Plan presented on August 6, 2002. 2. No access to either the development or to Route 419 shall be made from either '~~ Embassy Drive or Governor Drive and only one access shall be allowed from Route 419 to serve both parcels. 3. Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map No's 36.19-01-36, 36.19-01-37, and 36.19-02-30 shall be Type C, Option 2 (30' Buffer, One large tree for every 30', 6' Screening, and 6 shrubs for every 10'). All screening and buffering material must be evergreen. 4. Building height shall be a maximum of 45 feet. 5. All parking lot lighting shall be down lit and consists of High Pressure Sodium (HPS) lighting. The poles including fixtures for the parking lot lighting shall not exceed 25 feet above grade. 6. signage shall follow the Roanoke County Sign Regulations with the exception of Square Footage per Linear Foot of Frontage. Instead of the allowable 1.5 sq. ft. of signage per linear foot of frontage, the applicant shall design for 1.0 sq. ft. of signage per linear foot of frontage and lighting for freestanding signs shall be with in-ground units or back lit. 7. No off premises advertising signs shall be constructed on the property. COMMISSION ACTION(S) Ms. Martha Hooker moved to make a favorable recommendation for the rezoning with the amended condition request. Motion carried 4-0 with one abstention. F. DISSENTING PERSPECTIVE Mr. AI Thomason stated he was not against project but unsure of proposed stormwater retention plan. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission '~ SI STAFF REPORT Petitioner: 419 Properties LLC Request: Parcel A: Rezoning to Amend Conditions Proffered August 18,1998 Parcel B: Rezoning from C-1 to C-2 Location: Rt. 419 North Electric Road, NW Roanoke County Magisterial District: Catawba Staff Suggestions: The staff has the following suggestions: Staff would like to strike the nine (9) proffers dated August 18,1998, and suggest the following proffers for the new site plan. 1. The site plan shall generally conform to the Master Site Development Plan for the Country Inn & Suites and Family Restaurant Plan presented on August 6, 2002. 2. No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive and only one access shall be allowed from Route 419 to serve both parcels. 3. Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map No's. 36.19-01-36 and 36.19-01-37 shall be Type C, Option 2 (30' Buffer, One large tree for every 30', 6' Screening, and 6 shrubs for every 10'). 4. Building height shall be a maximum of 45 feet. 5. All parking lot lighting shall be down lit. The poles including fixtures for the parking lot lighting shall not exceed 25 feet above grade. 6. Signage shall follow the Roanoke County Sign Regulations with the exception of Square Footage per Linear Foot of Frontage. Instead of the allowable 1.5 sq. ft. of signage per linear foot of frontage, the applicant shall design for 1.0 sq. ft. of signage per linear foot of frontage and lighting for freestanding signs shall be with in-ground units or back lit. 7. No off premises advertising signs shall be constructed on the property. EXECUTIVE SUMMARY: This is a Rezoning request to amend conditions for Parcel A, which were proffered at the Board of Supervisors Public Hearing on August 18, 1998. There were nine (9) original proffered conditions. The applicant would like to amend two (2) of these conditions; condition #1 and condition #4 but the staff has found reasons to eliminate three (3) of these conditions (#6, 7, & 8) and amend one (1) of these conditions (# 3). After discussing this amongst the staff and with the County Attorney, it was determined for the sake of clarity that the original proffered conditions of August 18, 1998 shall be eliminated and a new set of proffers would be offered by the applicant and staff. The existing conditions can be found below. The petitioner also requests a rezoning from C-1 to C-2 for Parcel B, to allow construction of a 100 seat family style restaurant. If the rezoning of this property is permitted then the proffered conditions from Parcel A will also be applied to Parcel B. Original Parcel "A" Proffered Conditions: s.... 1. The site plan shall generally conform to the Master Site Development Plan for ARK Medical Center, prepared by Jerome Donald Henschel, dated June 5, 1998. • This new proposed hotel plan does not generally conform to the original Master Site Development Plan dated June 1998. 2. No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive. 3. Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map No's. 36.19-01-36 and 36.19-1-37 shall be Type D, Option 1, buffer yard with a 6-foot stockade fence plus Type E, buffer yard planting. In all other areas, screening and buffering shall comply with the provisions of the ordinance. 4. Building height shall be a maximum of 35 feet. • The proposed design of the hotel shows a maximum height of 45 feet. 5. All parking lot lighting shall be down lit. The poles, including fixtures for the parking lot lighting shall not exceed 25 feet above grade. 6. Freestanding signs shall be monument style and limited to two. No freestanding sign shall exceed 15 feet above grade. Combined square footage shall not exceed .5 feet for every 1 foot of road frontage. A Sign Allocation Plan shall be submitted for approval in conjunction with site plan review. Lighting for freestanding signs shall be with in-ground units or back lit. • Staff has determined that this condition would be inappropriately restrictive for C-2 lots consisting of a Hotel and Restaurant. 7. Building materials and architecture shall be coordinated throughout the entire complex. • Staff has determined that this condition would be inappropriate. 8. A minimum of one medium to large (1 ''/z") caliper tree for every ten parking spaces shall be planted. Trees shall be planted within landscaped medians, peninsulas or planter islands designed in a way as to channel traffic, facilitate storm water management, and break up long expanses of parking areas. • The Screening and Buffer section of the Zoning Ordinance has been amended since August, 1998 and now addresses parking lot tree cover. 9. No off premises advertising signs shall be constructed on the property. The site is designated as Transition in the 1998 Community Plan. 1. APPLICABLE REGULATIONS Site Plan Review required. VDOT approval required. 2. ANALYSIS OF EXISTING CONDITIONS Back rind -The original site plan which was proffered, consisted of a number of different uses such as two (2) retail buildings consisting of 15,500 square feet, a medical center consisting of 2 ~ h ~~ 10,000 square feet, and three (3) office buildings consisting of 14,200 square feet. Circumstances came about which would not make the original development feasible. Topog_raphy/Ve etation -The site slopes from north to south and has a dense concentration of mature vegetation with the exception of an AEP right-of--way. Surrounding Neighborhood -The surrounding neighborhood consists of a mix in commercial and residential properties. To the north, Pinkerton Chevrolet adjoins the property. Rt. 419 fronts the property towards the west. To the east of the property, which is the rear of the property is a large residential neighborhood. To the south is property owned by the Church of Jesus Christ of Latter Day Saints. 3. ANALYSIS OF PROPOSED DEVELOPMENT Background -Today the petitioner wishes to change Parcel A (approximately 3.83 Acres), the original proffered plan. This proposed project is the development of a hotel along Rt. 419 in NW Roanoke County. This would be the only structure on this site. Parking would encircle the proposed hotel. A screening and buffer yard would be to the rear of the property providing proper buffer and screening from the adjoining neighborhood. The petitioner also requests a rezoning of Parcel B (approximately 2.62 acres) from C-1 to C-2. This request would allow construction of a 100 seat family style restaurant which would not only serve patrons of the hotel, but also members of the community. Site Layout/Architecture -The proposed hotel would be a 17,420 square foot structure. Architectural drawings show the hotel as a 4 story concrete block and plank construction facility. Architectural drawings for the proposed restaurant are not available at this time. Access/Traffic Circulation - VDOT notes that the development will have an impact on the peak hour traffic. Traffic information will be required when the site plans are submitted. If a new commercial entrance is permitted, a right and left turn lane will be required for the site. The proposed plan allows for one entrance onto Route 419 serving both parcels. It should also be noted that Interstate 81 widening might have a significant impact on this area. Though it is still in the design stage, it is anticipated that the interchange and widening project will change significantly and cause this corridor to become a commercial attraction. Fire & Rescue/LTtilities -Fire and rescue services will continue, as they currently exist. Public water is currently available and sanitary sewer is not currently available. Public sanitary sewer of adequate capacity may be provided by an extension of public facilities. This petition does not affect the existing public water and sanitary sewer systems. Department of EconomicDepartment of Economic Development -The Department of Economic Development has no objections to this petition and are available for any needed assistance. ~ h 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN S~ The site is designated as Transition in the 1998 Community Plan. Transition objectives include avoiding unappealing forms of commercial strip development and the resultant traffic congestion. This rezoning has no impact on the 1998 Community Plan. 5. STAFF CONCLUSIONS This is a rezoning request to amend conditions for Parcel A, which were proffered at the Board of Supervisors Public Hearing on August 18, 1998, and a rezoning of Parcel B from C-1 to C-2. The Parcel A request involves 3.48 acres of (1) one parcel off of North Electric Road, Rt. 419. The Parcel B request involves 2.62 acres of (1) one parcel. This petition conforms to the Roanoke County Community Plan and the site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: 13-6/2002 PREPARED BY: Chris Lowe HEARING PC: August 6, 2002 SOS: August 27, 2002 DATES: 4 S~ MEMO To: Planning Commission From: Chris Lowe, Planner Date: 8/6/2002 RE: Revisions to Proffers in the August 6, 2002 Staff Report for 419 Properties, LLC. Staff reports were mailed to you on Wednesday, August 1St. After the Community meeting on Thursday August 2°a, a few revisions were made. Please review and if you have any questions please feel free to ask. Lighting was addressed through Proffer # 5. Since the community meeting the staff has revised this proffer to address a concern of the residents. The proffer should now state: "All parking lot lighting shall be down lit and consists of High Pressure Sodium (HPS) lighting. The poles including fixtures for the parking lot lighting shall not exceed 25 feet above grade. Screening and buffering were addressed through Proffer # 3. Since the community meeting, the staff has revised this proffer to address concerns from the residents. This Proffer should now state: "Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map No's 36.19-01- 36, 36.19-01-37, and 36.19-02-30 shall be Type C, Option 2 (30' Buffer, One large tree for every 30', 6' Screening, and 6 shrubs for every 10'). All screening and buffering material must be evergreen. FROM BENTON HOPPER $- '! 5-?k~~U~ ! : I r Fit t RUt 1 PHONE 910. ~.: 540 '74 5686 AUG. 15 2@02 02:29FM P2 G , '? S- I Tbis letter is in regards to the reaaning of conditions for 3.83 acres of tax pazce1036.19- OI-40, and rezoning from t°_i to C-2C for 2.62 acres of Las parcel 03U-19-O1-38. During the Planning Comrz~ission pnbiic hearing, we as the petitioners presented the following proffers: z. The site plea shall generally conform to the Master Site Development plan 1'or the Country Ian & Suites anal Faintly Restaurant Plan presented on August 6, 2442. 2. ?to access to either the development or to Route 4X9 shalt be made floor either Embassy Drive or Governor Drive and onh• one access shall be allowed from 12oute 419 to serve both parcels. 3. Wherever possible, existing regetatiofl s{aaIi br preserved and incorporated into the 6ulfering requirements. Screening and bafferiug is that area of the development adjoi,aing Tax Map No's. 35.19-41-36 and 36.19-U2-37 5ha~lt be Type C, Option 2 (30' Buffer, One large tree far every 30', 6' Screening, ~cnd 6 shrubs for every 14'). ~. Building height shall be a maximum of 4S feet. S. At! parking lot lighting shall be down lit. The poles including f~,xtures far the parking lot lighting shall not exceed ZS feet above grade. 6. Sig~lage shall follo~~ the Roanoke County Sign Regulations with 'the exception of Square Footage per Linear Foot of Frontage. Instead of the allowable 1.5 sq. ft. of sibnage per linear root of frontage, the applicant strati design for 1.0 sq. ft. of signage per linear fool of frontage an,d Lighting for freestanding signs shall be with in-ground units or back lit. 7. I\To off premises advertising signs shall be constructed on the property. This letter can be cUnsidered an official dacutncnt32ion of'this pzbffer. Thank yvtr, Benton Hopper, property owner C~~it1T4~ ~A/_fDEI'~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Fnr 4taff i 1se Only ^ Date received: Received by: lam- ~' pQ GuAcraNCF ApQijivip epee. ~a'~ PC/DZA date: ' ~1 Z ~ F l~ pp- tc 3 tC Placards issued: ~ " C1~I~~- BOS date: O Z $J~~~ ~t/t~ ~ Case Number ~ ~ ~ ' 2 ~ ~ ~ ~ r ~, AI.L APPLICANTS ~ --- ~Gheck•type of application filed (check all that apply) ®Rezotling 0 Special Use 0 Variance. ^ Waiver 540 774-0069 ' Applicants name/address w/zip 419 Properties LLC Phones - Mr . Benton Hopper -Work: 3508 Mudliek Road Cell #: Roanoke, VA 24018 Fax No.: 540 774-5686 419 Properties LLC phone #: t ' Owner's name/address w/zip ,- - Mr. Benton Hopper ~- 3508 Mudlick Road Fax No. #: Roanoke, VA 24018 Property Location Magisterial District: Catawba Route 419 North Electric Road NW Roanoke County Community Planning area: Tax RQap No.: arce A -1- & Existing Zotlizzg: Parcel A C2 ~ Parcel B C1 Parcel B 36.19-1-38 Size of parcel(s): Acres: A 3 .830 H 2.620 Existing Land Use: Vacant REZONING SPECIAL USE PER~7ITAIVD IYAIVER APPLICANTS (R/S/~ Proposed Zoning: Parcel B C2 parcel A. Construction of new 80 Room Hotel Proposed Land Use: ~cel B. Construction of new 100 sea Resta s the parcel meet the minimum lo[ area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIRED FIRST. s the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE A1VD N~AIVER APPLICANTS (I~%T~ Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: rant 1s the application complete? Please check if enclosed. APPLICATION ~'YILI, NOT I3E ACCEPTEI? IF ANY UF'I'II I;S>/ I"1'IsIY1S ARE MISSING OR INCOMPLETE. R/S V It/S/W V R/S/W V Consultation - 8 1/2" x 11" concept plan Application fcc Application /. Metes and bounds description +~ Proffers, if applicable Justification --' Water and sewer application Adjoining property owners 1 hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~`/`~~~--- ~_ ~~ `- ~ Owner's Signature CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County per~rritting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may ,require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff ma exem t some of the items or su est the addition of extra items, but the followin are considered miriimum: ALL APPLICANTS ., / a. Applicant name and name of development /' b. Date, scale and north arrow / c. Lot size in acres or square feet and dimensions , / d. Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties ~ g. All property lines and easements ~ ~/ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development / j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional infor•matiori required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site ~ 1. Any driveways, entrances/exits, curb openings and crossovers ~ m. Topography map in a suitable scale and contour intervals ~t ~ n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in Signature of applicant ~~ checklist above are complete. w` ~ ate JUSTIFICATION FOR REZONING, SPECIAL USE PERA4IT OR WAIVER REQUEST Applicant -- I The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as passible- Use additional space if necessary. Please explain how the request fiuthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. PARCEL A. THE CURRENT ZONING CLASSIFICATIONvIS C2. WE REQUEST A ,C.HAN,GE TO ITEMS NO.1 AND 4 ONLY OF THE CONDITIONS RECORDED AT THE REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS, TUESDAY AUGUST 18, 1998. Change Condition No.1 to read as follows: REFERING TO OUR PRO)~7SED HOTEL EXHIBIT SHEET Ci DATED O1 JULY 2002, Accept this site plan as generally conforming to the Master Site Development plan for the ARK Medical Center ~ - dated June Fifth 1996. Change Conditioin No.4 to read as follows: BUILDING HEIGHT SHALL BE A MAXIMUM HEIGHT OF 45' PARCEL B. THE CURRENT ZONING IS C1. WE REQUEST A REZONING TO C2 TO ALLOW CONSTRUCTION OF A 100 SEAT FAMILY STYLE RESTAURANT. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. THE PROPOSED HOTEL AND RESTAURANT WILL SATISFY A MIX OF SINGLE FAMILY AND HOSPITALITY ENVIRbNMENTS BETTER THAN THE NOW PROPOSED RETAIL AND OFFICE FACILITIES. THE ONLY ACCESS WILL BE VIA US ROUTE 419. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. THERE WILL BE MINIMAL IMPACT WITH THE CREATION OF THE HOTEL AND RESTAURANT BECAUSE IT ENHANCES VERY WELL INTO THE RESIDENTIAL NEIGHBORHOOD. WE HAVE RESEARCHED AVAILABLE UTILITIES SUCH AS GAS, ELECTRIC, WATER/SEWER,COMMUNICATIONS,SOLAR AND THE- VIRGINIA DEPARTMENT OF TRANSPORTATION. ALL UTILITIES WILL BE EASY TO ACCESS EXCEPT PUBLIC WATER THAT WILL REQUIRE PUMPING. S-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF 3.9 ACRES FROM C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS TO C-2C, GENERAL COMMERCIAL DISTRICT WITH AMENDED CONDITIONS AND TO REZONE 2.620 ACRES FROM C-1, OFFICE DISTRICT TO C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS TO CONSTRUCT A HOTEL AND RESTAURANT, LOCATED ON NORTH ELECTRIC ROAD (PART OF TAX MAP N0.36.19-1-40 AND 36.19-1-38) IN THE CATAWBA MAGISTERIAL DISTRICT UPON THE APPLICATION OF 419 PROPERTIES, LLC WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.9 acres, as described herein, and located on North Electric Road (Part of Tax Map #36.19-1- 40) inthe Catawba Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District with conditions, to the zoning classification of C-2C, General Commercial District with AMENDED conditions. That the conditions imposed by Ordinance 081898-10 adopted on August 18, 1998, are hereby removed as follows: 5-I ~`.2\ \A/h~~p~pn~'h~~~~~~~~n~~~~.~ll hn nrnc~enicrl ~nrl • r e $~~~~#~~li is Vino ~ hi iff ~rrl nlon~n. In oll n~hor ore~c "" t'' ~ `"" ~ r ~8\ 4 minim f nnc m~i~ im fn I~rnc ') ~/r~lrin~~r 4r~~~o~_ieG„rn~ ~"~ 2. That the zoning classification of a certain tract of real estate containing 2.620 acres, as described herein, and located on North Electric Road (Tax Map #36.19-1-38) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2C, General Commercial District with conditions; and 2. That this action is taken upon the application of 419 Properties, LLC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The site plan shall generally conform to the Master Site Development Plan for the Country Inn & Suites and Family Restaurant Plan presented on August 6, 2002. (2) No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive and only one access shall be allowed from Route 419 to serve both parcels. (3) Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map Nos. 36.19-1-36, 36.19-1-37 and 36.19-2-30 shall be Type C, Option 2 (30' Buffer, One large tree for every 30', 6' screening, and 6 shrubs for every 10'). All 1 ,~ ~ S-~ screening and buffering must be evergreen. (4) Building height shall be a maximum of 45 feet. (5) All parking lot lighting shall be down lit and consists of High Pressure Sodium (HPS) lighting. The poles including fixtures for the parking lot lighting shall not exceed 25 feet above grade. (6) Signage shall follow the Roanoke County Sign Regulations with the exception of Square Footage per Linear Foot of Frontage. Instead of the allowable 1.5 sq. ft. of signage per linear foot of frontage, the applicant shall design for 1.0 sq. ft. of signage per linear foot of frontage and lighting for freestanding signs shall be with in-ground units or back lit. (7) Nooff-premises advertising signs shall be constructed on the property. 4. That said real estate is more fully described as follows: BEGINNING at a point on the easterly right-of-way of VA Route 419; said point being at the southwesterly corner of the property of Pinkerton Properties (Tax Map #39.19-1-41); thence N. 69 deg. 42' 12" E. 296.00+/- feet to a point; thence S. 10 deg. 37' 15" E. 469.00+/- feet to a point; thence S. 26 deg. 38' 57" E. 311.63 feet to a point; thence S. 42 deg. 52' 18" W. 479.87 feet to the easterly right-of-way of VA Route 419; thence proceeding with the northerly right-of-way 103.18 feet of Route 419 and with a curved line to the left having a chord bearing of N. 5 deg. 18' 02" W. 2,944.79 feet to the point and place of beginning and containing 3.830 acres for Parcel A (p/o Tax Map #36.19-1-40) and 2.620 acres for Parcel B (Tax Map #36.19-1-38) for a total of 6.450 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to w , S~ amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. . , ~ ~ ,,, OR TH 41. 7.79 Ac. - 0 ti m M () '?~ G / S~ CXj •." 1.13 1.L4 7944 125 47' 46. 1._26 7934 Ss4f 45. 4 8. ssJ7 - - 44. 5645 56.x7 1.27 43. z97e 5619 5641 Le6ate 42. 49. Of 5625 1.2_8 3621 5s09 SsSe 5530 SsJ4 50. 51. 52. ,.1908 53. ssos 5703 1 ZE 5676 54. ~ 63. 55. s7o7 ,~°~ s7o7 s777 ~ -62. 56. s7os - ~{ 5775 -(j , J~~ 5710 ~y4 60. 11- 5671 5719 5714 57. sne ~ 9. 58 5sze 12 0. z A<. 36. 37. Jio Jfll 38. 2.61 Pt. 26. 1BJ 25. 1e1J zeo724. 30. 31. - Jon 33. ~' Ja2J - 3079 ~Q 35. J~7 JoJS 1 8 1._ ?740 gl 69 Joa7 ~t 14. 'v _ ~ 5 ~mba99y ?045 2_ ?736 15 _7o4s o 0~, 13. 29. ~,. 7oJ9 - 3 _ z7Jo 7047 ~iA 16. 12. t 28. - 704a O 7033- 4._ 772a 30_ 7o4e ~~' 7007 - ~o~ 27. 17. zaJ4 707711. 5~ O ?035- 31. zo4o 1 B • zazs 707710. \ ,~,~ 7078 ROANOKE COUNTY Applicants Name: 0. M. Enterprises LLC / DEPARTMENT OF Zoning: Rezoning C-2 Wingate Inn COMMUNITY DEVELOPMENT Proposed Zoning: C-2- Amend conditions Tax Map No. Portion of 36.19-1-38 & 40 1941 ~~ 7935 _ 1 cJ 79z9 - 1.4 -~~ 1.3 2979 55577 7. 5575 8. ao - sse7 a 55 ~0 4~ 95so7 10. Lt' 5613 ~7SS ~k ssos - c ~' 15. ~• 5614 -14. 7d: sszo 13. 16. 1_2.1 1.77 Ac. ?820 18/6 -27. ze72 28. 29. zeds a W 0 Zo;Fa awdoo <~La3 z~°w[ x. daa~'^ ~}$ azdz3 ,ZV, > vfi w e F w dFF txl F xS C i r OF O x E a. O O a oa aFd, aW Q~ ~a zW w ti aU VQ X Z ad d q N ~i~-,~ ~~' f a W w} ~ x 0 ~ ~ X }~n U (- G4 y ma ow Wz ao i .. r~r U F x z u _a x ° W ~ r - x F W n. 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Eti ai C w _ 0 4 ~'kpa -~ - r\ 703, 7gr /o~ I a 1 t r.r PROPOSED tSHL'ET __._ '~~ ~ MASTER CIVIL .YDF7 AND 51TE~ ~ ^I DEVEL~PMENT_ ~ °°' PLATf__._. ,~.~.~_ ~ ~ ~ t S-1 a w a°vx zp~Q awa F U w w a~~ a Qaaz a~~w z>~w F U F F W W=s0 a.3 F x w w ~, Wx Q ~ ~ > ~ X U ~-. a ~' ma ow wz x o ) ~ / •,~ -~' U x z a '~ '~ F~~ ~ o ~ w Spa ~o$ w ¢ w> Z W F, O~~ O Z U F ~ ~ W [r.~ Q / Q~ Pal 1~ ~ ~ pP tiev •p~ z > ~ U F+ z z _ t c ~ a o a ~' ~ x ° ° ~*' x x o C7 F "v~ ~ ~, Z ? x a Z T ~ ~ ,~ to r T ~?' 4~ > w ~ b w a o ~; ~ ° a o x o Z a i Q i U ~nV ~o~ ~S oi~ 0 O p Q J O ~J/ U ~ ~~1 m O~~r' f f '~ 1 • PETITIONER: Triple S Enterprises CASE NUMBER: 18-8/2002 Planning Commission Hearing Date: Board of Supervisors Hearing Date: October 1, 2002 October 22, 2002 S-~ A. REQUEST The petition of Triple S Investments, LLC to rezone 6.15 acres from AR, Agricultural Residential District to I-1, Industrial District and to obtain a Special User Permit for 2 acres for amini-warehouse located on 6227 - 6237 West Main Street, Catawba Magisterial District. Postponed by the petitioner from the August 6, 2002 Planning Commission Public Hearing to October 1, 2002 Planning Commission Public Hearing. B. CITIZEN COMMENTS N/A C. SUMMARY OF COMMISSION DISCUSSION N/A D. PROFFERED CONDITIONS N/A E. COMMISSION ACTION(S) N/A F. DISSENTING PERSPECTIVE N/A G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 6 `. 0 02 (TFiU; : 6 53 BRliMBERC N.ACKEY & t~rA? ;., P! . 5~0 :S~ 29c7 • Lail) l1~JC'4a^ ~rua~a~.~er~, I~'iaclzey ~ ~al~, P.L,.~. (,.'1tices in Ronnolxe and The Nees Rivar Vailcy 300 Pro~esaiatnl ~rLs Building Post O({ice Box 2!170 }Zoatto~c, Virginia 71010 (540) 342-8116 mb laelr(i~6mwla w.c~~m August 1, 2002 VIA FACSIIyIII,E AND REGULAR U.S. MAiL Mr. Chris Lowe Department of Community Development. P.O. Box 29800 Roanoke, VA 24018-0798 R~E: Re-zoning and special use application of Triple S Investments, LLC Dear Chris: PACE. 2 ,S-2, Teltp}trnro (540) 343-2956 Fax (540) 34`3-2987 On behalf of Triple S investments, LLC, I request a continuance of the Planning Commission hearing scheduled for next Tuesday at 7;00 p.m. The Sniders would like to consider comments we have received over the last few days to re-evaluate the proposed uses for the project as well as to provide more complete renderings of the proposed buildings and proposed buffering. We anticipate submitting a revised application and revised concept plan within the next sixty days. Please confirm the continuance of this meeting as well as the removal of the proposed re-zoning from the agenda at the Board of Supervisors meeting at the end of this month. Thank you. Sincerely yours, ~~~ Marl: A. Biack MABIad c: Triple S investments, LLC Dan Early, P.E. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-12 TO CHANGE THE ZONING CLASSIFICATION OF .64 ACRE FROM C-1, OFFICE DISTRICT TO C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS AND TO OBTAIN A SPECIAL USE PERMIT TO OPERATE A CAR WASH LOCATED ON 3504 ELECTRIC ROAD (TAX MAP N0.77.18-5-1.1) IN THE CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF JAMES DEAN CONSULTANTS, LLC WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .64 acres, as described herein, and located at 3504 Electric Road (Tax Map Number 77.18-5- 1.1) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2C, General Commercial District with conditions. 2. That this action is taken upon the application of James Dean Consultants, LLC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1 (1) The subject property will be developed in accordance with the concept plan prepared by Balzer & Associates, Inc. dated June 19, 2002; and (2) The subject property will be used solely for a car wash facility. 4. That the Board finds that the granting of a special use permit to James Dean Consultants, LLC to operate a car wash to be located at 3504 Electric Road (Tax Map No. 77.18-5-1.1) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) No food or drink vending machines shall be placed on the property. (2) Vacuum equipment shall be placed inside enclosures around 75% of the vacuum. (3) Building architecture shall be in accordance with renderings by Balzer & Associates dated August 6, 2002. (4) No off-premises signage shall be allowed. (5) Allowable signage shall be limited to a maximum of 130 square feet exclusive of directional and information signs. (6) A recovery system for 75% of water used shall be in effect at all times. (7) Exterior lighting standards or placements shall be downlit and shall not exceed 15 feet in height. (8) The car wash shall be closed from the hours of 10 pm until 7 am the following day, everyday. (9) Daily limited supervision shall be in place. 2 r (10) Engine repair work shall not be permitted on premises. (11) Dumpster shall be enclosed. (12) Install "no loitering" signs on property. 5. That said real estate is more fully described as follows: BEGINNING at a point on the northeasterly side of VA Route 419 at Corner 8, which is the common corner to Parcels I and II of the Blanton property as shown on a plat by Buford T. Lumsden & Associates, dated July 8, 1981; thence with Route 419, N. 45 deg. 23' 53" W. 175.35 feet to Corner 16A; thence N. 02 deg. 05' 53" W. 20.77 feet to Corner 16; thence with a curve to the left whose radius is 5374.00 feet and whose chord bears N. 58 deg. 45' 07" E. 111.77 feet, an arc distance of 111.77 feet to Corner 15; thence N. 58 deg. 09' 22" E. 64.22 feet to Corner 14; thence with a curve to the right whose radius is 12.00 feet and whose chord bears S. 58 deg. 35' 15" E. 5.81 feet, an arc distance of 5.87 feet to Corner 13; thence S. 44 deg. 34' 24" E. 68.64 feet to Corner 12; thence with a curve to the left whose radius is 125.37 feet and whose chord bears S. 48 deg. 40' 00" E. 37.06 feet, an arc distance of 37.20 feet to Corner 11; thence S. 57 deg. 10' 00" E. 7.45 feet to Corner 10; thence with a curve to the right whose radius is 9.50 feet and whose chord bears S. 09 deg. 08' 30" E. 14.13 feet, an arc distance of 15.93 feet to Corner 9; thence S. 38 deg. 53' 00" W. 181.55 feet to the place of beginning and containing 0.686 acres, according to a plat of survey made by Buford T. Lumsden & Associates, dated July 8, 1981, showing property conveyed to H & B Associates, a general partnership by Harry M. Blanton, et al. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with Conditions #9, #10, #1 1 , and #12 added, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 3 A COPY TESTAE: /~ ~~ ~,,~~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 4.3 4.2 - 4125 4727 r y~ ~V J6f5 \ ~~ 14. 3714 17 • zo 13. Jsz7 J7J0 18. ~~ 17 e 3736 19. 11 12. 3677 - 6 6 - 3747 2 ~ • 12 5 B 15 21. 7 - /4 4 22. 13 O 34. 11. 12 J 1 33. J7 J s 32. 3719 zA f-A 31 , 3725 26 . 30. J7J7 Jsz4 29' 27. - 3741 C-1 J74J B-1 3745 A-' 28. 32. J~Jo 4165 3740 ~y~ ~ A ~~~ Q'10 J74s 35. G 1.2 - 6 36. 1.L `~ ~' J5i:4 SJa p J5J6 JSJB 3540 3542 JSa6 J 3544 J54B hp.0 .3550 ,0~~ 353554 9 C 3356 P~~ ~l. 1. 3562 3564 r~ 356 ROANOKE COUNTY Applicants Name: James Dean Consultants, L.L.C. DEPARTMENT OF Zoning: Existing C-1. Proposed C-2 & SUP COMMUNITY DEVELOPMENT Tax Map No. 77.18-5-1.1 S-3 PETITIONER: James Dean Consultants, LLC CASE NUMBER: 19-8/2002 Planning Commission Hearing Date: August 6, 2002 Board of Supervisors Hearing Date: August 27, 2002 A. REQUEST The petition of James Dean Consultants, LLC to rezone .64 acres from C-1, Office District to C-2C, General Commercial District with conditions and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS Several citizens spoke expressing concerns about traffic, trash, noise, lighting, and hours of operation. Other general concerns were increased traffic at the intersection of Route 419 and Colonial Avenue and the aesthetic impact of the structure to the area. Security of the facility was also a concern of a nearby resident. C. SUMMARY OF COMMISSION DISCUSSION Mr. Tim Beard presented staff report. Mr. Witt inquired as to the need for applying Colonial Avenue Corridor Design guidelines at this location. Staffs purpose in inserting the word "shall" is to provide enforcement ability for any site throughout the corridor since the guidelines are not part of an overlay zoning district. D. CONDITIONS Rezone from C-1 Office to C-2 General Commercial 1. The subject property will be developed in accord with the concept plan prepared by Balzer & Associates, Inc. dated June 19, 2002, and; 2. The subject property will be used solely for a car wash facility. Special Use Permit 1. No food or drink vending machines shall be placed on the property; 2. Vacuum equipment shall be placed inside enclosures around 75% of the vacuum; 3. Building architecture shall be in accord with renderings by Balzer & Associates dated August 6, 2002 4. No off-premises signage shall be allowed; 5. Allowable signage shall be limited to a maximum of 130 square feet exclusive of directional and informational signs; 6. A recovery system for 75% of water used shall be in effect at all times; 7. Exterior lighting standards or placements shall be downlit and shall not exceed 15 feet in height; 8. The car wash shall be closed from the hours of 10:00 p.m. until 7:00 a.m. the following day, everyday. E. COMMISSION ACTION(S) Mr. Witt then made the motion to recommend approval of the Rezoning with conditions. Mr. Witt then made the motion to recommend approval of the Special Use ~, . F. DISSENTING PERSPECTIVE None G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission S-3 4 -, S-3 STAFF REPORT Petitioner: Request: Location: Magisterial District: Proffered Conditions James Dean Consultants, L,L,C. Rezoning from C-1 to C-2 & Special Use Permit for Car Wash 3504 Electric Road Cave Spring 1. Subject property will be developed in accord with concept plan prepared by Balzer & Associates dated June 19, 2002. Z. Subject property will be used solely for a car wash facility. EXECUTIVE SUMMARY: James Dean Consultants, a limited liability corporation operating from Charlottesville, Virginia is requesting a Special Use Permit and a rezoning from C-1 Office District to C-2 General Commercial District in order to develop and operate a car wash. The facility is proposed for the southeast corner of the Route 419 -Colonial Avenue intersection formerly occupied by Crestar / SunTrust Bank encompassing approximately .64 acre. The subject parcel is designated Core reflecting its history adjoining Promenade Park shopping center which was developed in the early 1980's. The proposal generally complies with 1998 Community Plan guidelines and policies which encourage high intensity urban development. The structure is currently vacant having served as a branch bank with walk-in and drive-through facilities dating to 1982. Adjoining uses include retail commercial to the south and east, office and institutional to the north across Colonial Avenue and office and institutional across VA 419 to the west. Single family residential uses are found immediately east and north of this small commercial core. 1. APPLICABLE REGULATIONS The zoning ordinance permits car washes only by Special Use Permit in the C-2 General Commercial district and defines car wash as a facility for the washing and cleaning of vehicles using automatic conveyor machines and self-service equipment. Use and Design standards require that all new car wash operations (conveyor and self-service) utilize a water recycling system for 75 percent of water used. The petitioner has proffered the following conditions in conjunction with this request: 1) The subject property will be developed in accord with the concept plan prepared by Balzer & Associates, Inc. Dated June 19, 2002, and 2) The subject property will be used solely for a car wash facility. .~ VDOT has stated that no new commercial entrance permit will be required if the concept plan submitted with this application is implemented. Site and building plan review will be required to insure compliance with development standards. 2. ANALYSIS OF EXISTING CONDITIONS Background -The petitioner intends to lease the subject property pending rezoning and Special Use Permit approval. The project calls for converting existing facilities to a car wash to serve local neighborhoods in addition to through traffic on Route 419 and Colonial Avenue. Tono~nhy /Vegetation -The developed site area is flat rising from well-defined ditches adjoining VA 419 and Colonial Avenue. The lot dips gently to the rear into an existing stormwater management facility serving the subject property and Promenade Park. Within the site, well landscaped grass yards with trees and shrubs border the existing structure on the south, west and north and an island separates the building from Promenade Park on the east. ~urrolmding Nei~hbordood -Retail commercial adjoins the site on the east. South of the property stands North Cross School (zoned C-1). To the west across Colonial Avenue are dentists' offices and Colonial Green Office Park across Route 419. R-1 zoned Colonial Avenue Baptist Church and single family residential uses are found north of the site. 3. ANALYSIS OF PROPOSED DEVELOPMENT _i~e_.I,a~ont / r hitec rre -The property includes an approximate 1,400 square foot, one story brick building (including walk-in and drive through wing). Within the 0.64 acre lot, the applicant proposes to reconfigure the existing three bays into two, screen all future dumpsters and above ground transformers or similar facilities and install residential scale exterior lighting. Structural and roof facades will match that of Promenade Park. Adopted Colonial Avenue Corridor Design Guidelines call for "well designed projects that contribute to the streetscape and lessen impacts on adjacent residential properties; are architecturally compatible with the surrounding residential character; minimize traffic impacts; use landscaping to improve environmental quality within new developments and create an enduring community image; utilize human scale in detail lighting and limit light pollution onto adjacent residential areas; and that utilize attractive, well-placed signage to minimize clutter." Of these objectives, signage and lighting will require more attention. The applicant has indicated a willingness to limit total signage to 150 square feet, all on building walls. Existing lighting entails six units, including four 15-foot high standards. A~rPSS /Traffic Circulation -The proposed car wash will use existing entrances at Promenade Park to access VA Primary 419 and Urban Minor Arterial Colonial Avenue. Posted speed limits are 35 mph on both roads. Asphalt parking and internal circulation indicates a reduction from three bays to two and from nine parking spaces to six. Three vacuum islands are proposed east of the building and a bypass lane is shown west of the drive-through bays. The concept plan complies with the ordinance minimum of five .. ~ . . S-3 stacking spaces per bay. No changes are proposed to parking lot curbing or asphalt other than initial disturbance of a small portion of blacktop to allow installation of certain underground equipment and subsequent resurfacing. Traf is generation -The proposed use is estimated to generate less than 200 trips per weekday. 1999 AADT on this portion of Colonial Avenue was estimated at 9,700 vehicles. The 1999 estimate of Route 419 traffic at this location was 30,000 vehicles. 19 accidents were reported within a 150-foot radius of the Colonial Avenue /Electric Road intersection from April 1, 1999 to April 1, 2002. iT ili i G -Both public water and sanitary sewer are available at the project site. Estimated water needs for the car wash indicate that 117,000 gallons of water is needed to wash 100 cars. Of this amount, 23,400 gallons would actually be consumed (not recycled) due to spray and evaporation. This figure represents an 80 percent recovery rate. Neighborhood Meeting - A neighborhood meeting was held on July 25, 2002 to provide the petitioner and interested citizens an opportunity to discuss this redevelopment project. 18 citizens (excluding representatives of the applicant and staff] attended. Mr. Dean noted that the facility could be profitable with as few as 50 washes a day occurring, that the normal wash time is four-to-five minutes and that the cost would average five dollars per vehicle. Among many items, citizens stated concerns over traffic generation and flow, noise, lighting and signage. 4. CONFORMANCE WITH THE COMMUNITY PLAN The subject parcel is designated Core by the 1998 Community Plan. High intensity urban development is encouraged in Core areas which are sometimes appropriate for large-scale highway-oriented retail uses. Land use types often include general retail shops, personal services, offices, institutional and limited planned industrial uses. Basic design guidelines call for safe and easy multi-modal site-to-site movement, parking lot interconnection, natural site amenuty conservation and effective screening and buffering adjoining less intensive land uses. Additionally, the existing site layout and architectural treatment generally complies with adopted Colonial Avenue Corridor design guidelines for building location, parking, site access, scale, entrances, materials and roof. Although already land- scaped, adjacent right-of--way plantings, parking area and building plantings could be enhanced. Existing site lighting is in line with Corridor guidelines that recommend pedestrian scale placements and standards no higher than 14 feet. As to signage, adopted guidelines call for building signage to occupy less than five percent of the facade area. 5. SUGGESTED CONDITIONS Should the Planning Commission make a favorable recommendation on this request, staff suggests the following restrictive conditions be attached to the Special Use Permit: 1) All applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" throughout; 2) No vacuums or vacuum-related equipment shall be installed on the property; 3) No vending machines shall be placed on the property; 4) No dumpster shall be placed on the property; ~~ 5) No off-premises signage shall be allowed; 6) Allowable signage shall be limited to a maximum of 130 square feet (approximate total for a C-1 district lot of the same frontage); 7) A recovery system for 80 percent, or more, of water used shall be in effect at all times. 8) The facility shall not be operated between the hours of 10:00 p.m. and 7:00 a.m. the following day, every day. 6. STAFF CONCLUSIONS The project site is designated Core. Transition and Development are the future land use categories for which the Colonial Avenue Corridor Design Guidelines are most appropriate. Not all of the design guidelines can be fairly applied to this proposal. For most of the previous 20 years, a neighborhood bank has occupied this corner. This is a difficult choice in that certain other typical C-1 district uses could negatively impact the immediate area more than the proposed car wash. Conversely, certain other typical C-2 district uses may not impact the immediate area as intensively as this redevelopment proposal could. CASE NUMBER: 19 - 8 / 02 PREPARED BY: TIM BEARD HEARING DATES: PC: 8/6/2002 BOS: 8/27/2002 County of Roanoke Community Development ' Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Onl Date received: ~ j ~ i ~ U Z Received by: ,,~9pplicztioa fee: j ~ ©J 4~ 1'riy S`f~ PC/BZA date: $ ~ ~ J a-Z Placards issued: + 1 ~ .L Z BOS date: c~,. i ~ -~ { ~ -~ `, Co ! 1 C'C Z ~~ ' ~) ~ - Case Number ALL A~PPLIC'AiVTS eck type of application d (check all that apply) Rezoning Special Use O Variance Applicants name/address w/zip Phone ~-Ut~a -4~~5 A M~ ~ Coa~-a.1.Tt.l3TS ~ ~.~,c.. ~13~r - ~~ $ - ~t3Zg ~ ~ 65 ~Rr~R C.T. Fax No. o v t t. ~ ~ Owner's name/address w/zip Phone: ~jp-q8~ - `}~~~ s B ~ oG1A"C~S LL C. • Co>sCP~cT: ~.~ GoW A z4?j ~c5rorti J~dE ~E Fax No.~O - T8~ -O~ l a a f Property Location Magisterial District: CAT ~Rt t,G~ ~~~ ~i,E~t~1C_ ~D Community Planning area: GoI.OtJIAf/ A f E . ~..D,C~1D0(Z Tax Map No.: '~ ""j , >~ ~ -p5 - O ~ . p~ - C~ Existing Zoning: t Size of parcel(s): Acres:° 6y I~.t Existing Land Use: ~(~,~'j'- -~VSL~ ~ '~A~~ REZONING .=1ND SPECL~IL, USE PER~~IIT ~1PPLIC~1rVTS (R/S) Proposed Zoning: ~-Z. ~/ s•U 'p• Proposed Land Use: ~ -+~ C_ C.j~Q vV ~ Does e parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No ~ IF NO, A VARIANCE IS REQUIltED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes y~ No 0 IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No O 4:4R7<~NCE APPLICANTS (V) ~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: S-3 Is the application complete? Please check if enclosed. APPLICATION WII,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/ V /S V R/ V / Consultation '~ 8 1/2" x 11" concept plan / Application fee Application `~ Metes and bounds description / Proffers, if applicable / Justification BK • Water and sewer application / Adjoining property owners I hereby certify that I am either the owner of the property or the owner s agent or contract purchaser and am acting with the knowledge and consent of the owner. H,~ , & B AS SOC I. ~ S , LL Owner's Signature Harry ~~. Blanton, N?anager S-3 REZONING AND SPECIAL USE PERMIT JUSTIFICATION This request conforms to the Roanoke County Zoning Ordinance. The existing site conditions will remain essentially unchanged except for the addition of a brick-enclosed dumpster and vacuum islands. The building will remain and the existing bank drive-thru portion of the building will be reconfigured into two automatic carwash bays. The architecture will match that of the adjacent shopping center. This site is located in an area designated for "core" development in the community plan as amended by the Colonial Avenue corridor study. This request is classified as "core" development and therefore complies with the community deferment plan. The carwash fits with the commercial development typically found on the 419 Electric Road corridor. It will service several neighborhoods as well as through traffic. This request will have no negative impacts on the surrounding community. All of the existing landscaping will remain and the building will be modified to architecturally match the adjacent shopping center. Traffic impacts will be much less than that of other uses allowed in C-1. The projected trip generation is 50 to 100 cars per day. If the site were to be reopened as a bank there would be well over 200 trips per day. The site will be cleaned twice a day by an attendant that will be on site daily. \\Roanoke-server\Worddocs\STAFFDIR\Sh\Rezoning & SUP Justification 6-14-02.doc ~.. The following conditions are to be preferred as part of the request to rezoning parcel 77.18-05-01.01-00 from C-1 and C-2. 1) The petitioner will not utilize the subject property for the following uses: A) Hotels and/or Motels B) Theaters C) Coin-Operated Laundries D} New or Used Car Lots E) Leased Parking Spaces F) Undertaking Establishment or Funeral Home G) Coin Operated Electronic Games H) Multi-Functional Residential Buildings I) Convenience Stores 2) The property will be subject to the following conditions: A) No building constructed on the property will be more than one story in height above grade level as viewed Route 419. B) All proposed above ground transformers or similar facilities installed in connection with future utilities shall be screened. C) All dumpsters will be adequately screened. D) All future lighting within the property will be residential in scale and will not cast glare onto adjacent properties. W:\STAFFDIR\Sh\Rezoning Request 6-14-02.doc ,, PROFFERS Address of Sub~,ect Property: Tax Map No.: Applicant's Name: Owners: 3504 Electric Road Cave Spring Magisterial District Roanoke County 77.18-OS-01.01 James Dean Consultants, L.L.C. H & B Associates, L.L.C. PROFFERS The undersigned owner does hereby proffers the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in accordance with the Car Wash Concept Plan prepared by Balzer and Associates, Inc. under date of June 19, 2002. 2. The subject property will be used solely for a car wash facility. APPLICANT: JAMES DEAN CONSULTANTS, L.L.C. BY .~/ rr ~ ~P ~~.z,~ e,1~, ITS G~c:,.%)tie.~ /~ %~,~ ~,:~, OWNER: H & B ASSOCIATES, L.L.C. BY ITS F:\USERS\CBaumgardner\ZONING\Dean-H&B PROFFERS.doc .,,~ PROFFERS Address of Subiect Property: Tax Map No.: - Anylicant's Name: Owners: 3504 Electric Road Cave Spring Magisterial District Roanoke County 77.18-OS-Ol .O1 James Dean Consultants, L.L.C. H & B Associates, L.L.C. PROFFERS The undersigned owner does hereby proffers the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in accordance with the Car Wash Concept Plan prepared by Balzer and Associates, Inc. under date of June 19, 2002. 2. The subject property will be used solely for a car wash facility. APPLICANT: JAMES DEAN CONSULTANTS, L.L.C. BY ITS OWNER: H & B ASSOCIATES, L.L.C. BY r ~~ r C~~c..~ ITS g .~ , ' ., ~~~ F:\USERS\CBaumgardner\ZONING\Dean-H&B PROFFERS.doc ;~ i S-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF .64 ACRE FROM C-1, OFFICE DISTRICT TO C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS AND TO OBTAIN A SPECIAL USE PERMIT TO OPERATE A CAR WASH LOCATED ON 3504 ELECTRIC ROAD (TAX MAP NO. 77.18-5-1.1) IN THE CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF JAMES DEAN CONSULTANTS, LLC WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .64 acres, as described herein, and located at 3504 Electric Road (Tax Map Number 77.18-5- 1.1) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2C, General Commercial District with conditions. 2. That this action is taken upon the application of James Dean Consultants, LLC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The subject property will be developed in accordance with the concept ~, ~~ plan prepared by Balzer & Associates, Inc. dated June 19, 2002; and (2) The subject property will be used solely for a car wash facility. 4. That the Board finds that the granting of a special use permit to James Dean Consultants, LLC to operate a car wash to be located at 3504 Electric Road (Tax Map No. 77.18-5-1.1) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) No food or drink vending machines shall be placed on the property. (2) Vacuum equipment shall be placed inside enclosures around 75% of the vacuum. (3) Building architecture shall be in accordance with renderings by Balzer & Associates dated August 6, 2002. (4) No off-premises signage shall be allowed. (5) Allowable signage shall be limited to a maximum of 130 square feet exclusive of directional and information signs. (6) A recovery system for 75% of water used shall be in effect at all times. (7) Exterior lighting standards or placements shall be downlit and shall not exceed 15 feet in height. (8) The car wash shall be closed from the hours of 10 pm until 7 am the following day, everyday. 5. That said real estate is more fully described as follows: BEGINNING at a point on the northeasterly side of VA Route 419 at Corner 8, which is the common corner to Parcels I and II of the Blanton property as r „ S-3 shown on a plat by Buford T. Lumsden & Associates, dated July 8, 1981; thence with Route 419, N. 45 deg. 23' 53" W. 175.35 feet to Corner 16A; thence N. 02 deg. 05' 53" W. 20.77 feet to Corner 16; thence with a curve to the left whose radius is 5374.00 feet and whose chord bears N. 58 deg. 45' 07" E. 111.77 feet, an arc distance of 111.77 feet to Corner 15; thence N. 58 deg. 09' 22" E. 64.22 feet to Corner 14; thence with a curve to the right whose radius is 12.00 feet and whose chord bears S. 58 deg. 35' 15" E. 5.81 feet, an arc distance of 5.87 feet to Corner 13; thence S. 44 deg. 34' 24" E. 68.64 feet to Corner 12; thence with a curve to the left whose radius is 125.37 feet and whose chord bears S. 48 deg. 40' 00" E. 37.06 feet, an arc distance of 37.20 feet to Corner 11; thence S. 57 deg. 10' 00" E. 7.45 feet to Corner 10; thence with a curve to the right whose radius is 9.50 feet and whose chord bears S. 09 deg. 08' 30" E. 14.13 feet, an arc distance of 15.93 feet to Corner 9; thence S. 38 deg. 53' 00" W. 181.55 feet to the place of beginning and containing 0.686 acres, according to a plat of survey made by Buford T. Lumsden & Associates, dated July 8, 1981, showing property conveyed to H & B Associates, a general partnership by Harry m. Blanton, et al. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. ~+~ O O O p O .1 0 f v C ~ ~ 1 ~ ~ A O O ~~~ ~,~ ~- Ale ~~ U _~V a a 0~'Ij '~~~~\ ~~ k\ \ / ~~ ~~ ~a Q ~ A A O ~~ 0 x U H U W a W W H 0 x 0 d' o~ f~ -3 \~j: \; ~a o I U t~ Q \Sjl 4 O- z ~(~ N ~U =j N "~ ~ Y z W ~ ~ ~O o~ M \/ $ ~I ,i~~ ~~ ~~ ~~ L=5.87' Z=12.00' =28'01'0 L=37.20' ~ ,~ R-125.37 ~ W =16'59'57" Z ~ L=15.93' c~ S 57' 10'00" E R=9.50' 7.45 p=96'05'3 " ~~ 8.64' ~' _ '~lI YYI t41 ~ ~ ~~ v ` + o 4= ~~~ ~ ~ ~I av T /~ ~ r . _ ~' n ti ti ~ ~ ~ ~ o ~~cuuu ,~ ~ I O ti e I y 2 m M /%' // /j' L 3 3 v ~ In ~ q/ _' y ~ ~ W TAX MAP 77.18-05-01.01 -00 3504 CTRIC ROAD OHO 0,,, ~ Ss~3 - N~23'53" w 175. ~'~ -'- . . - ENTRANCE ROUTE 419 ~~~~ ~~ ~~ ~,~ .,,,~ CAR WASH CONCEPT ""` 3504 ELECTRIC ROAD ROANOKE, VIRGINIA ~.. ~.,..w.... „~ ~,w, SCN_E ~» s ,~~ JUNE 19, 2002 '~ ~^ ~ t.. ~ i + _ r _~ ~ - " x h ~, ~ '~[~S ~^ _ ~ - ~''] ,r,~ { ~~ Y ` ~ H ~~~ ~ _ t ~ 1' ~ ' rj~~ • _~-, ~ R . 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Y;R h :~ v ..~ $ry ~. ~ l ~ L~ ' ~~ Z r ~ ~ ~:. - ~ ~ { ~ L,~ _ y } ~~ *>r:. r ~ .. y , i$ :. i ~ ' ~ 1 ., ~ ^ ~ , f ' ~ ~ s.,.i x 3: 3M~° ~ }~C9.T,'°. s. {" ,;# a ~ . ., BUG=06-2002(TUE) 09.12 ~~SHTECH ~~ ~ i . i c • ~ ~: ~ ~ .« ~' ~ L ~' ~~ W A~ L y V i ~ Q ~ Y ~~,~~ a~~~ mE ~ m¢ i C~~''~ C~z j i ~ m m ~ ~ ~ ~ O~Q ~ ~ ~ a ~ o ~ ~ s ~ -a ~ ~ ~~ N ~ U ~I ~ ~ ~ ~ ~ ~ O `rC ~ ~ ~ ~ U ~ cn~~ sue= c~n~a°. t~~ci O, m m ~ ~~ ~ ~ ~ m ^ ~C N ° ~° a V ~1 ~ r r ~ ~ ~~-~ ,~ ~ ZOOQJj HaSZHSVdI ~ 'J3i~ l7Qd OC09 C86 OZ6 %Vd 9Z ~Ti ZOOZ,/SO/9C' ZDO'd 0~~8 X86 Orb 9(~~i (NON)Z002-~0-~D~ a~i~/a~EQ xg Rx Dade/Time JUU-Z6-ZOOZ(FRf) 13,44 •~JUL-27-2002 12:53 AM PDQ TECH SERVICE ~ww' Q m d m 00 ~ ~ P. 003 P.03 S- 3 7 ~ ~- T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-13 TO CHANGE THE ZONING CLASSIFICATION OF 2.66 ACRES FROM C-1 C, OFFICE DISTRICT WITH CONDITIONS TO C-1 C, OFFICE DISTRICT WITH AMENDED CONDITIONS, LOCATED ON THE NORTHWEST CORNER OF WASHINGTON AVENUE AND SPRING GROVE DRIVE INTERSECTION, (TAX MAP NO. 61.02-1-59) IN THE VINTON MAGISTERIAL DISTRICT UPON THE APPLICATION OF R. W. AND JOAN C. BOWERS WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.66 acres, as described herein, and located on the northwest corner of Washington Avenue and Spring Grove Drive intersection (Tax Map #61.02-1-59) in the Vinton Magisterial District, is hereby changed from the zoning classification of C-1 C, Office District with conditions, to the zoning classification of C-1 C, Office District with AMENDED conditions. That the conditions imposed by Final Order of the Board of Supervisors of Roanoke County in 1985 are hereby removed as follows: 1 ~~ iQn6+o ~~ii~~fh ~f~ c.i~o nlnn r~~} ,-J 7`) Aln~iomhor 'I ~gC. .~nh~ e-arcs-prun--vuzzG~r-~z-~~rvrcmpc~r-.r }~ 'c Cvhihi4 °('`O nr~rl n rove r•if~i u h nlr+n ~'/~ e~ete PaTJ~TfT77Tr-~~ j Cfl"R,r-Q~TTiTiJ~ v6TT~JTQT~G~ 2. That this action is taken upon the application of R. W. and Joan C. Bowers. 3. That the owners of the property has voluntarily proffered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The site plan shall be developed in substantial conformity with the preliminary plan dated August 5, 2002, prepared by Lumsden & Associates, P.C. 4. That said real estate is more fully described as follows: BEGINNING at Corner #1, said corner located on the northerly right-of-way of VA Route 24, said point also located on the easterly property line of Tract "A", New Testament Baptist Church and an existing 30 foot right-of- way; thence leaving VA Route 24 and with said 30' right-of-way and New Testament Baptist Church, N. 9 deg. 56' 34" W. 252.04 feet to Corner #2, said corner located on the southerly boundary of Tract "A" of New Testament Baptist Church; thence leaving said 30' right-of-way and with New Testament Baptist Church for the following 5 courses: N. 66 deg. 07' 37" E. 251.21 feet to Corner #3; thence N. 34 deg. 45' 38" E. 22.34 feet to Corner #4; thence 70 deg. 31' 00" E. 58.44 feet to Corner #5; thence S. 83 deg. 48' 44" E. 25.23 feet to Corner #6, said corner located on the westerly right-of-way of Spring Grove Drive; thence leaving New Testament Baptist Church and with Spring Grove Drive for the following 2 courses, S. 39 deg. 47' 38" E. 252.74 feet to Corner #7; thence with a curve to the right, which said curve is defined by a delta angle of 101 deg. 01' 01 ", a radius of 25.00 feet, an arc of 44.08 feet, a chord of 38.59 feet and bearing S. 10 deg. 42' 52" W. to Corner #8, said corner located on the northerly right-of-way of VA Route 24; thence leaving Spring Grove Drive and with VA Route 24 for the following two courses: thence with a curve to the right, which said curve is defined by a delta angle of 14 deg. 38' 41 ", a radiuu of 1335.40 feet, an arc of 341.33 feet, a chord of 340.40 feet and bearing S. 68 deg. 40' 39" W. to f it ~ Corner #9; thence S. 75 deg. 56' S5" ? 120.19 feet to Corner #1, the place of beginning, and containing 2.66 acres, being Roanoke County Tax Parcel 61.02-1-59. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance based on the site plan dated 08/27/02, and with the understanding that petitioner will work with county staff regarding parking issues, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney r i~ ~ ~~p ~' G~ ~ C' ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Narne: R. yP. Joan C. Bo~,uers Zoning: Extisting C-1 with Conditions Proposed C- f (Amended Conditions) Tax Map No. 61.02-1-59 ~. ~~ ~ PETITIONER: R. W. and Joan C. Bowers CASE NUMBER: 20-812002 Planning Commission Hearing Date: August 6, 2002 Board of Supervisors Hearing Date: August 27, 2002 A. REQUEST The petition of R. W. and Joan C. Bowers to rezone 2.66 acres from C-1 C, Office District with conditions to C-1 C, Office District with amended conditions located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District. B. CITIZEN COMMENTS Several citizens spoke. Several of the neighbors asked about the site layout and entrance locations. One citizen had a concern about the entrance on Spring Grove Drive because of the school age children that walk to the William Byrd Schools. C. SUMMARY OF COMMISSION DISCUSSION Mr. John Murphy presented the staff report. Mr. Natt spoke representing the applicant. Mr. Robinson inquired if there was an immediate plan for the development of the site. The applicant indicated that it may be a year before the site is developed. D. PROFFERED CONDITIONS 1. The site shall be developed in substantial conformity with the preliminary plan dated August 5, 2002, prepared by Lumsden & Associates, PC. E. COMMISSION ACTION(S) Mr. Robinson made a motion to forward a favorable recommendation to the Board of Supervisors with the proffered conditions. The motion passed 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: R. W. and Joan Bowers Request: Rezoning from C-1conditional (proffered concept plan) to C-1conditional. Location: 2500 Block of Washington Avenue Magisterial District: Vinton Proffered Condition: The site will be developed in substantial conformity with the preliminary plan dated June 20, 2002, prepared by Lumsden & Associates, PC. EXECUTIVE SUMMARY: The applicant has requested a rezoning to amend the condition requiring development in substantial conformity with a proffered concept plan from a 1985 rezoning case. The 1985 concept plan did not allow any parking areas between the four proposed buildings and Washington Avenue. This proposed rezoning application includes a new proffered site plan for an office park with the same number of buildings, the same access point to Spring Grove Drive but the square footages of the buildings has increased, as well as the number of parking spaces. The layout of the proposed concept plan shows parking in the front and rear of the proposed buildings. The property is designated as Transition in the 1998 Community Plan. 1. APPLICABLE REGULATIONS The applicant is proposing an office park on the subject property. The applicant's proposed concept plan was evaluated by the Zoning Administrator. The Zoning Administrator determined that the proposed plan was not in substantial conformance with the proffered site plan from the 1985 rezoning. In order for the applicant to develop the project as shown on the concept plan a rezoning to amend or remove the proffered condition would be required. Site plan review shall be required. A VDOT commercial entrance permit shall be required. 2. ANALYSIS OF EXISTING CONDITIONS Background -In 1985 this 2.6-acre site was rezoned from R-1 to B-1 with a proffered concept plan for a general office complex. The proffered concept plan only permitted parking on the lower side of the office buildings. Access was proposed from Spring Grove Drive but no parking was allowed between the buildings and Washington Avenue. TopographyNegetation -The site is level adjacent to Washington Avenue. The property sharply slopes to the north approximately 40 feet into the site. Adjacent to Washington Avenue the site is grassy. The middle and northern sides are thickly wooded. Surrounding Neighborhood -The Spring Grove subdivision is to the rear of this site zoned R-1. To the west is an access road to the New Testament Baptist Church and on the other side of this access road is a vacant commercial lot. On the far side of Washington Avenue from the subject parcel are several brick ranch homes zoned R-1. 1 ~~ ~ 3. 4. 5. ANALYSIS OF PROPOSED DEVELOPMENT Sy Site Layout/Architecture -The applicant has provided a concept plan showing four (4) general office buildings. The square footage of each of the buildings is larger therefore requiring more parking spaces. Public access to the site is shown from Spring Grove Drive. The parking far the proposed buildings is located between Washington Avenue and the buildings and behind the buildings. Due to the site's terrain the buildings will have one level visible from Washington Avenue and two levels will be visible from the lower side of the development. Access/Traffic Circulation -Public road access is proposed from Spring Grove Drive. There are existing left turn lanes in both directions of Washington Avenue at Spring Grove Drive. There is an existing cross over on Washington Avenue at Spring Grove Drive. A possible access to the adjacent church driveway is shown on the concept plan. VDOT has indicated that there is an estimated traffic count of 19,500 and posted speed limit of 45 mph on Washington Avenue. The posted speed limit is 25 mph on Spring Grove Drive with an estimated traffic count of 1200 AADT. Fire & Rescue/Utilities -Fire and rescue services will continue as presently served. Public water and sewer is provided by the Town of Vinton for this area of Roanoke County. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject parcel is designated as Transition in the 1998 Community Plan. This future land use designation encourages the orderly development of highway frontage parcels. The Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity developments. This designation is suitable for office complexes, institutional and small-scale coordinated retail uses. Planned office parks in park-like settings are encouraged. A high degree of architectural design and environmentally sensitive site design is encouraged. This proposal complies with the Transition designation. STAFF CONCLUSIONS The proffered plan proposed with this rezoning request is consistent with the Transition designation in the 1998 Community Plan. The plan allows for better on-site vehicular circulation and does not require a new access on Washington Avenue. The applicant is proposing to keep some of the mature vegetation on the northern or lower side of the site to screen the proposed buildings from Spring Grove subdivision. Staff supports the proposed rezoning with the proffered condition. CASE NUMBER: PREPARED BY: HEARING DATES: #20-812002 J. Murphy PC: August 6, 2002 BOS: August 27, 2002 2 ' i ~ ~ ~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 rnr Staff Use Only S-V Date received: Received by: Lr t+~i f GZ J~~ ~~`' Application fee: Jz PC/BZA date: r ~ Placards 'slued: °.~ BOS date: ~~~~1~~ ~ ~~c Case Number '2 C.' - ~ ~ ~~ ~ ~ 2' 'ALL APPLICANTS r Check type of application filed (check all that apply) Rezoning ^ Special Use 0 Variance ^ Waiver Applicants name/address w/zip Phone: R. W. & Joan C. Bowers Work: (540) 362-.1214 5720 Williamson Road, ''Suite 111 Cell#: Roanoke, VA 24012 FaxNo.: (540) 563-8285_. Owner's name/address w/zip Phone #: (5 4 0) 3 6 2 -1214 ' R. W. & Joan C. Bowers #: Fax No (540) 563-8285• 5720 Williamson Road, Suite 111 . 4 012 R-oarloke L VA _ Pl-a~7t~~b'c~tioh-' Northwest corner of Magisterial District: Vinton Washington Avenue and Spring Grove Drive intersection Community Planning area: Transition Tax Map No.: 61.02-O1-59 Existing Zoning: C1 with Conditions ,~-~ Size of parcel(s): Acres: 2.66 Existing Land Use: Vacant REZONING SPECIAL USE PERMITAND {VAINER APPLICANTS (R/S/V~ Proposed Zoning:. C 1 ~ Proposed Land Use: Of f i Ce Park Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes " X No" IF' NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the reques ted Use Type? Yes " X No " IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes " No " }/AIUANCE AND WAIVER APPLICANTS ([~/f!~ Variance/Waiver of Section(s) NSA of the Roanoke County Ordinance in order to: Is the application complete? Please check if enclosed. Al'1'LICA1'ION WILL NOT BE ACCLl'Ti:D 1F ANY OF'TIIESE ITEMS ARE MISSING OR INCOMPLETE. - R/S/W V R/S!W V R/S/W V Consultation / 8 1/2" x 11"concept plan / Application fee Application / Mctcs and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners 1 hereby certify that I am either the owner of the property the owner's agent or j tr t purchaser and am acting witft the knowledge and consent of the owner. ~ ~ ~ ~~ ~ .,' ~-'~~"''z/ er's Signature ' ~ ~ ~ } JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Comm: 2002-116 Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The proposed development will facilitate the creation of a convenient, attractive and harmonious community and encourage economic development activities that provide desirable employment and enlarge the tax base. In addition, the proposed development is consistent with the purpose of the C-1 Office District which allows for the development of office uses in the Urban Service Area which serve both community and county-wide needs. The site is located on a major arterial street, Washington Avenue/Route 24, and, when developed, will provide a logical buffer strip between the existing commercial development along Washington Avenue/Route 24, and the existing residential development, thereby minimise the impact between conflicting land use types. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The proposed development recognizes the high compatibility of office development along highway frontage and will create a unified development. The quantity of the highway frontage development will be enhanced by coordinating building facades and minimize the visual impact of vehicular parking by the use of landscaping. Vehicles will access the development from either Spring Grove Drive or an existing driveway on the adjacent Church property. No direct access to Washington Avenue/Route 24, is proposed. Screening and buffering requirements will be implemented to minimize land use disturbances to adjacent residentially zoned property. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Because of the screening and buffering requirements, the project will have little or no affect on adjoining development. In additian the proposed development will have negligible impact on public services and facilities, including water, sewer, schools, parks and recreation and fire and rescue. Fully. developed the project will generate an estimated 542 vehicle trips per day. ~ ~~ ~ ~~~ CONCEPT PL~,N CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building pemut. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPT_TCANTS x a. Applicant name and name of development x b. Date, scale and north arrow x c. Lot size in acres or square feet and dimensions x d. Location, names of owners and Ttoanoke County tax map numbers of adjoining properties x e. Physical features such as ground cover, natural watercourses, floodplain, etc. x f. The zoning and land use of al] adjacent properties x g. All property lines and easements x h. All buildings, existing and proposed, and dimensions, floor area and heights x i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development x j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS x k. Existing utilities (water, sewer, storm drains) and connections at the site x 1. Any driveways, entrances/exits, curb openings and crossovers x m. Topography map in a suitable scale and contour intervals n/a n. Approximate street grades and site distances at intersections x o. Locations of all adjacent fire hydrants n/a p Any proffered conditions at the site and how they are addressed n/a q If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. -- .% ~ -> ignahire of applicant Date Rug 09 02 09:5~4a hum The Site will be deve August 5, 2002, prep d~~n Rssoci.etes 5~u- r rc-~~-*~ r • - t ~ ~-`~ Prof~'ered Conditions ', & Joan Bowers Office Buildings Tax Map Number 61.02-1-59 2.66 acres in substantial conforznitY with the Preliminary Plan dated y Lttmsden Associates, P.C. .- R. ~V. Bawers ~_ ~~ o v'~ n~,~ ~ ~~ ~ S-Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF 2.66 ACRES FROM C-1 C, OFFICE DISTRICT WITH CONDITIONS TO C-1 C, OFFICE DISTRICT WITH AMENDED CONDITIONS, LOCATED ON THE NORTHWEST CORNER OF WASHINGTON AVENUE AND SPRING GROVE DRIVE INTERSECTION, (TAX MAP NO. 61.02-1-59) IN THE VINTON MAGISTERIAL DISTRICT UPON THE APPLICATION OF R. W. AND JOAN C. BOWERS WHEREAS, the first reading of this ordinance was held on July 23, 2002, and the second reading and public hearing were held August 27, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 6, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.66 acres, as described herein, and located on the northwest corner of Washington Avenue and Spring Grove Drive intersection (Tax Map #61.02-1-59) in the Vinton Magisterial District, is hereby changed from the zoning classification of C-1 C, Office District with conditions, to the zoning classification of C-1 C, Office District with AMENDED conditions. That the conditions imposed by Final Order of the Board of Supervisors of Roanoke County in 1985 are hereby removed as follows: y ~ ~ 1 ~ -~f 2. That this action is taken upon the application of R. W. and Joan C. Bowers. 3. That the owners of the property has voluntarily proffered in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The site plan shall be developed in substantial conformity with the preliminary plan dated August 5, 2002, prepared by Lumsden & Associates, P.C. 4. That said real estate is more fully described as follows: BEGINNING at Corner#1, said corner located on the northerly right-of-way of VA Route 24, said point also located on the easterly property line of Tract "A", New Testament Baptist Church and an existing 30 foot right-of-way; thence leaving VA Route 24 and with said 30' right-of-way and New Testament Baptist Church, N. 9 deg. 56' 34" W. 252.04 feet to Corner #2, said corner located on the southerly boundary of Tract "A" of New Testament Baptist Church; thence leaving said 30' right-of-way and with New Testament Baptist Church for the following 5 courses: N. 66 deg. 07' 37" E. 251.21 feet to Corner #3; thence N. 34 deg. 45' 38" E. 22.34 feet to Corner #4; thence 70 deg. 31' 00" E. 58.44 feet to Corner #5; thence S. 83 deg. 48' 44" E. 25.23 feet to Corner #6, said corner located on the westerly right-of-way of Spring Grove Drive; thence leaving New Testament Baptist Church and with Spring Grove Drive for the following 2 courses, S. 39 deg. 47' 38" E. 252.74 feet to Corner #7; thence with a curve to the right, which said curve is defined by a delta angle of 101 deg. 01' 01 ", a radius of 25.00 feet, an arc of 44.08 feet, a chord of 38.59 feet and bearing S. 10 deg. 42' S2" W. to Corner #8, said corner located on the northerly right-of-way of VA Route 24; thence leaving Spring Grove Drive and with VA Route 24 for the following two courses: thence with a curve to the right, which said curve is defined by a delta angle of 14 deg. 38' 41 ", a radiuu of 1335.40 feet, an arc of 341.33 feet, a chord of 340.40 feet and bearing S. 68 deg. 40' 39" W. to Corner #9; thence S. 75 deg. 56' 55" ? 120.19 feet to Corner #1, the place of beginning, and containing 2.66 acres, being Roanoke County Tax Parcel 61.02-1-59. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this j ~ ~ f S-Y ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 I ~ rm^ ~~ s ~~ .~. ^~ ~s ~ ~ x ~~ ' ~~ ®~ ~_ N w H O d [~ Z Q N W J W x ~ o ~ ~ cn ^ ~ Z w U u...~ ~- Z ~° a tl~ z ~ o r- ~ z ~> 0 CH Z O F w a W z 0 z N W H t.X .... ._... Q ,r . ra _. O WW'~dN3OSlNf11C7lIVW-11VW~3 BW62 VINIJMI~'3;IONbON i ~ 4 f dIN 102i1A '3xONV0ii ~ _-: -^-'~` vMa~a..,.a.aa~.v,.e.,v~aHw,.~v 56tfi2LL 10651 ~RVi eyxx xon ~o~d S~13NNV'ld-SNOA3A21(1S-S2133NION3 •oe-.L eu~zo .~ ~' ~3avva .M 'nrav ILM-bLL 10>S)~3NOHd MS'3f7N3AV NO13l9WVy9 tv96 'l J ~C"7•I VI'IOCCb/ Af'7 /l C`f Al (l rf Z002'S 15llOf7V m ~ ~ ~\ ~/ ~ ~ i l.I /,/~~ ~~~ ' / i / oX i i / i i //ice o,~ 9~~hry~y ~~ 5,~ ~/ ~ ~ G~' ~~l ~ ~0 / // / 544~G `60 / ~ / / \ ~ ~ / / / o0 ~ ~~ ~~ y 58 ,~ ~ . h ~ / h 1 vO nv I ~ .,~rr c ~\ .1 al~ ~~ ~~ ~ ~^~ ~ ^ N N y ~ C m n ~ /~ ~JI ~1t ' . . 1 .~~ ~ _ ~ .~ ~~~~ \ '~ ~~~ \ \, ~~ 5~da ~ ~~ ` ;~ ~ ~ 1~ rvrw~~ V r^ vJ ~ ry~ ~ ~~ 0. ~ w ~ ~ ~~ ~~~~ ~~ ~ O U ~ ~ O (] 0 4 ~' (a pp ~ `~ m W ~ ~ ~ ~ 5 Q ~ ~ q ~ a \ \ N \ ~ ~ ~ \ ~ \~ ~ \ ~ \ ~ ~ ~ ~ ~ ~ ~ \ ~ ~ ~ ~~\ ~ ~~ ~ ~ ~ \ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ \ \\ ~ ~ \ ~ \ ~ ` ~ ~ ~ \ \ ~ ~ ~ \ ~ ~ ~ ~ ~ W\ ~ \~ ~ \ ' \ 1~ ~ ~ \ `~ b ' 0. a \ \ \ 1 \ ~ , ~ ~~ 4 ~, ~ 1 1 r.- 2 -~,'h'a ~ TYP' ~ ~ ~ ` 1 \ l J~ m m~r` ' 1 1 1 1 1 ` 1 1 , ~ ~ 58 ~ 1 ~ ~` ~ ~ ~ ~ ~ O y ~. NZ~ n'`"° r'. ~ ~ `O~ ~ ~ 1 1 O~~" m 1 1 ~ ~ ' 1 d ~ 1 ~ ,, ~ . _ _25Z.04~- _ ~ , ~ ~ ~ \ 1 ~1 I , , I ~ f _ . ~~ ~ ~~ ~~ ~ 1 ` .z ~ ,5 1 ~ ~o ~~ a ~a ~ ~~~~ ~~ ROANOKE COUNTY Applicants Name: R. ~P. Joan C. Bowers DEPARTMENT OF Zoning: Existing C-1 with Conditions COMMUNITY DEVELOPMENT Proposed C-1(Amended Conditions) Tax Map No. 6 >. 02-1-59 v PETITIONER: McNeil Asphalt CASE NUMBER: 15-7/2002 Planning Commission Hearing Date: October 1, 2002 (Continued from July 2, 2002) Board of Supervisors Hearing Date: October 22, 2002 (Continued from July 23, 2002) A. REQUEST The petition of McNeil Asphalt to amend conditions on a Special Use Permit to operate a construction yard on 2.62 acres located on 7210 Franklin Road, Cave Spring Magisterial District. (This petition has been continued by request of the petitioner.) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Roanoke County Planning Commission ~-5 LAW OFFICES OSTERHOUDT, PRILLAMAN, MATT, HELSCHER, POST, MAXWELL Se FERGUSON, PLG Edward A. Natt Please reply to: P. O. Box 20487 Roanoke, VA 24018 Direct: (540) 725-8180 Fax: (540) 772-0126 E-mail: enatt@opnlaw.com 3912 ELEGTRiG ROAD, S.W. P. ~. BOX 20487 ROANOKE. VIRGINIA 240 18 - 0049 (540) 989-0000 FAX (540) 772-0128 SALEM, vIR(iINIA 24153 P. O. Box 279 103 N. COLORADO STRERT (640) :389-2:340 FAX (540) 389-9680 August 13, 2002 Mr. David Holladay, Planner Department of Planning and Zoning County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Re: McNeil Asphalt Maintenance, Inc. Dear David: I talked to Ken McNeil earlier this week and he indicated to me that the trash has all been removed from the property. The large stump has not been removed and it will stay in the ground. I don't think, for a zoning violation, that it needs to be removed. No one else has to remove stumps in order to comply with zoning. Insofar as the gate is concerned, because of logistical problems (vacations and ordering of materials), the commencement of the construction of the gate was delayed and will not start until later this week. It will take approximately a week to ten days to finish. Everything is on schedule to commence and I would, therefore, request that the zoning matter be continued one more month for completion. Since we are so close to having everything done, that would certainly appear to be appropriate. Give me a call if this causes any questions. Very truly yours, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, P.L.C. ~'~.~o~n,~-- Edward A. Natt EAN/csb s c AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 DENIAL OF ORDINANCE 082702-14 GRANTING A SPECIAL USE PERMIT TO WILLIAM E. LEE TO OPERATE A SURPLUS SALES BUSINESS ON 1.47 ACRES LOCATED AT 3716 GARMAN ROAD (TAX MAP NO. 55.03-2-7), CATAWBA MAGISTERIAL DISTRICT WHEREAS, William E. Lee has filed a petition for a special use permit to operate a surplus sales business located at 3716 Garman Road (Tax Map No. 55.03-2-7) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 25, 2002, 2002; the second reading and public hearing on this matter was held on July 23, 2002, and continued to August 27, 2002; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Church to DENY adoption of the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: William E. Lee Application: SUP Proposed Zoning I-2 Tax Map No. 55.03-2-7 T~ ~ r r ~ ~-~ PETITIONER: William E. Lee CASE NUMBER: 17-712002 Planning Commission Hearing Date: July 2, 2002 Board of Supervisors Hearing Date: August 27, 2002 (continued from July 23, 2002) A. REQUEST The petition of William E. Lee to obtain a Special use Permit to operate a surplus sales business on 1.47 acres located at 3716 Garman Road, Catawba Magisterial District. B. CITIZEN COMMENTS A representative from CSI Distribution spoke with security concerns about customers from the proposed use entering their property as well as traffic generated from the use interfering with the truck traffic. C. SUMMARY OF COMMISSION DISCUSSION Mr. Murphy presented the staff report. Ms. Hooker asked about all of the storage on the site. Staff advised that the items must be behind the building line and screened from view. D. CONDITIONS 1. Engineered site plans for the redevelopment of the site shall be submitted and approved by Roanoke County and VDOT prior to the use of the site for the surplus sales use. 2. All equipment, materials and goods on the property shall be stored behind the front building line and screened from public view from all sides by a Type A, Option 2 buffer yard: 15' buffer yard with one (1) large and three (3) small trees for every 75', six- foot screening and two (2) large shrubs for every ten (10) feet. E. COMMISSION ACTION(S) Mr. Hooker made a motion to approve the request with the conditions. Motion carried 3-0. Witt, Thomason, Hooker Absent Ross, Robinson F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Roanoke County Planning Commission T F ` ~ ~~ STAFF. REPORT Petitioner: William E. Lee Request: Special Use Permit for the operation of a Surplus Sales business. Location: 3716 Garman Road Magisterial District: Catawba ProfferedlSuggested 1. Engineered site plans for the redevelopment of this site shall be submitted and Conditions: approved by Roanoke County and VDOT prior to the use of this property for the surplus sales use. 2. All equipment, materials and goods on the property shall be stored behind the front building line and screened from public view from all sides by a Type A, Option 2 buffer yard: 15' buffer yard with one (1) large and three (3) small trees for every 75', six -foot screening and two (2) large shrubs for every ten (10) feet. EXECUTIVE SUMMARY: The applicant is proposing to operate a surplus sales (auction) use on a 1.47 acre parcel on Garman Road in the Glenvar area of Roanoke County. The subject property and surrounding properties are zoned I-2 and designated as Principal Industrial in the 1998 Community Plan. This proposed use requires a Special Use Permit in the I-2 zoning district. Staff strongly encourages the attachment of the recommended conditions should the Special Use Permit be approved. 1. APPLICABLE REGULATIONS The subject property is zoned I-2. A Special Use Permit is required for the establishment and operation of a Surplus Sales use in this zoning district. The Zoning Administrator has classified the proposed use as Surplus Sales. The Roanoke County Zoning Ordinance definition of surplus sales is: Businesses engaged in the sale of used or new items, involving regular or periodic outdoor display of merchandise for sale. Typical uses include flea markets and factory outlets, or discount businesses with outdoor displays. Site plan review shall be required. The Building Commissioner will evaluate the proposed use of the building for compliance with public assembly building code requirements. The zoning ordinance requires one (1) parking space for each 100 square feet of sales area accessible to the public. A commercial VDOT entrance permit shall be required. 2. ANALYSIS OF EXISTING CONDITIONS Background -The site has most recently been used for vehicle reconditioning and repairing. Prior to that use a business license was issued for equipment sales and service. Real estate records indicate that the applicant for this petition purchased the subject property in 1995. 1 r i 4. 5. applicant for this petition purchased the subject property in 1995. Topography/Vegetation -The site is generally flat. The southern and western sides of the property are heavily wooded. Surrounding Neighborhood -The subject parcel is adjacent to the Norfolk Southern right of way. The site fronts on Garman Road. To the south and west are I-2 zoned parcels owner by Koppers Industries, Inc. Across Garman Road are several parcels with an I-2 zoning owned by Kroger. ANALYSIS OF PROPOSED DEVELOPMENT S-~ Site Layout/Architecture -Currently there is a gravel area immediately in front of an existing block building. On the southern side of the property is a fill area as well as an outdoor storage area for old manufactured homes and trailers. Access/Traffic Circulation -Access is proposed from Garman Road (State Route 929). This road was a private road until 2000 when it was accepted into the VDOT road system. The existing entrance does not meet VDOT standards and changes will be required. VDOT also has issues with storm drainage that may be leaving the site and entering the public road. Fire & Rescue/Utilities -Fire and rescue services will continue as presently served. Public water and sewer may be available. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject property is located within a Principal Industrial land use area as well as the West County Economic Opportunity Area. This land designation encourages custom manufacturing, freestanding industrial uses, wholesalers, storage facilities and storage yards. STAFF CONCLUSIONS The expansions of industrial uses in this area have been developed in an orderly fashion with emphasis on compliance with all of the VDOT and County development standards. Staff does not anticipate any negative impacts from the proposed use as long as the site is developed with engineered site plans to insure compliance with all Roanoke County and VDOT standards. Garman Road was accepted into the state road system in 2000. Staff would like to emphasize the importance of constructing on-site parking in accordance with county standards to minimize the need for any on-street parking. Garman Road was upgraded for heavy truck traffic for adjoining industrial parcels and distribution businesses. Staff does not want to encourage on-street parking and compromise safety due to truck traffic and the close proximity of the site to the railroad crossing. Staff is recommending that all materials, goods or items kept or stored on this site be maintained behind the front building line and screened from public view. Staff strongly recommends the attachment of the listed conditions should the Special Use Permit be approved. CASE NUMBER: PREPARED BY: HEARING DATES: # 17.712002 J. Murphy PC: July 2, 2002 BOS: July 23, 2002 2 • Caunty afi Raano~e CQ~mnnity ]~avelopment Flanning R Zoning 520 Bernaxd Drive p o Bo~~~sao • ~aanoke, VA 24a 18-a798 tS~Q) 77?-e068 FAQ {~~0) 776-7155 2e-a.~~ ~~z~ i ~ ~ ~ For Stag use u~_ +~ $ 24 ~ ~ Z- Receiveel ~y: Aatc reaxived: ~ ~~ ~-i-t,~ ~*. .4ppliautiori few: J ~ l 355 pC~~ tl~ta~ ~ ~ ~ J~ ~ y ~ . 200 ~- plae~rds issued: DC1S dtRe: . .. - Jv~y 23 , `1-OOH' - - Onse Nunzl~cr- 1 ~ - ~20 0 2 _ Check type of aplalioatian filed (thank all that apply) ~ Q 'Waiver d Rezoni~ag tl~Special Use p Variance 3 8 9 - .S.S 9 ~ App1zcanta nameladdress w/•~ip _ lylzone: W ail`: ,3 g o- 3 ,s o 0 W t u.t a nn E • ~~' ~ Cell ~: ' "3 - 9 ~ '~ .3 Fa'~ No.: p~vn 's xzame/address w/zip )shoztz ~: 3 ~ ~/ - 5 5~ 9 ~ r3eT i CTeudwr: FaXNO. n: - 3 1jg _ 3 b , a s,aie~. v~ a`~+~3 t: t i T)i , ~h Pr~perey Lacation c r s Magistezidl ~ rA 3 7 / G G,y,Q,,,,~.v ~ " Commtuzity ]?l$nning area: ; -=tey~u ~ ~- SALe.~r, , YA- . ~ ~ ~ 53 Ta;~ Map No.: ... ' Existing Zozzing: T - ~ J~ ~. v s ' o ~Z -a i 4ures: f _ ~F •7 Ac )~xzstaszg Land se. ~~ ~...- ,.. Size vfpareal(s): . ,tt~ZQ~YIlVG ~`PEC~~L ~ p~,~t',142I7',~1N7,~ fi{~ll~!Ll~, ~tF~~~1!'~~~lS' l~ropvsed Zanirzg: Y ' °~ Fz'oposed Land Use: !~ (,iC, i, o N ~ id r I u s 5 ~} 1 e 5 Does the pazcei meet the nzxrzimum lot area, width, and frantA~e requirements of the requested district? es No IF NO, A vA,Ii,IANC1u IS 12E~~I.~CEi3 k'IRST. Nv 17oc~ the fiaz~cel meet tha zninimtun cxiteRis for the requested Usa Type? es IF 1V0, A VARIANCE I5 REQTJIREA FI1Z51' g p 4u~~~ I ~ No ?.1'rezozzan~ request, are conditiozzs barn roffez'ed with t a ze ,• ". ~ V'f'~ APPLI~.~t N 5 .~ .. ~• . . ~E A?NDI', FI1AI '. ' ~ VariancelWeivar o£ Section(s) o£ the Roanoke County (yrdanancc in orde2' ta; ~~ is the: application eoznplete? please claeak if enoloaed. APPI:ICATZ4N'VVILJG NOT ~E ~,•C~PTRD IF ANY dF 1'HES~ xTEMS ARE IVZxSSING UI2 INCtDMpL'~R'I"E/ /W '~' TiJS/'SV V 1L'S/'W V 8 1l2" x 11" couccpt plan Application, fee ~- Consultation proffers, if appliearle ~-- Application -~ luzsrtes and bounds description ,atdjoining prope~y owners 3ustiIIcatibzz ~' WatGr and scwGr application 1 }terelyy certify that T srt1 wither the rnvner of the propa~y or the owner's agent or eantraot ptarcl~,ser and am acting with the kno;vledgE and consent of tits owner- ' ~o"~~_~-- ~'(~.~~.~~~' (~r_,.-~; . -x:r~' OWner's Signatur` J~sTsr-~cpno~, Concept Plan for Special Use Permit: Property owned by: William E. Lee Property located at 3716 Garman Road, Salem, Va. 24153. This property consists of a 60 x 42 garage, warehouse type building, located on 1.47 acres, fronting on Garman Rd. ~, Garman Rd. is a 50' private roadway leading to the old Kroger warehouse and across the railroad tracts to property owned by Robert and Dorothy King and H. B. Obenchain. There are no adjacent buildings, only vacant property. The old Kroger warehouse and trucking terminal is located beyond and across from this property. Vacant land and railroad tracks seperate it from H.B.Obenchain~and the King properties. There are no cross streets or intersections or other public ways wit~iin or ady.~cent to this property. Parking for this building is graveled frontage, with no marked spaces. Private water supply and sewage disposal are in place. Property is located in a Zone X Flood Plain (Areas of minimal flooding). There is an existing sanitary sewer and 20' sewer easement at the rear and not included in this property. The property line goes to the Railroad right of way, with a crossing which has g~zards and signals. The proposed use of the building for auctions (classed under surplus sales in the I 2 zoning of Roanoke County Zoning Ordinance at Section 30 29 5) would not interfere with any other business in the area (there are none, except Kroger Warehousing) `Phere are no residential area (except the home of Robert and Dorothy King, which is not in site) There would be no impact on the School., There is a fire hydrant across Garman Road. ~ { •ur 2 buffer yard: 15' buffer yard with one (1) large and three (3) small trees for every 75' and six- foot screening and two (2) large shrubs for every ten (10) feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. a~ r _-~=;--~--f--~--~-- ~---~--, -~'-#,_..~.' ~~.-t-ate,-~---~--t___.~_~-,' -, ~ .... .. .; ~~ /~ T~ cat s -~ ~~ ~, ~ ly ~" ~ ~ ~ ~~~ lit ~ ~ ~ I ~ d n ~ ~~~~ ,~,~~ jar r~r ,~4 I'~~ ~F '! 1~ '* ~ ,~~ ~ ~I; ,~ Iry n"I'm ~ ~,,,,, ~ -,, _~ .__ ._ .~..,w.._.....~~ -. , ...~ ,,...._.... _ ~.._. ~._._._. (~ ~ ~ `, . , ,'_---_, ;, `~ ~ ~ O ~i ~ ~ ~ o Q. " ~~ I. ;I d ~ ii ,I ~, ; { ~1 I ~J __._ - .~y,...,,~,.... '~~' ' J "~~' ~ ~ ~ 1: ~ ~ ~ w .sir',. - p ! , ( 1 r ~M, ~ C 1 ~ W: ~~~ ~` ~,+s ~ hM ~ ~~ ~ !~I l~ '~' 1 ; ,,. ,psi ~' '" ' .,,~ • ~ r~ tit ~ ~ ..r. v I~ v u~ rt ~[ ~ ~ ~~ IN: pl ~ a (19f ,p ~~ i ~ *~* ~~ C~ ~- ~ °~ ~ ~~ ~ ry; , ~ 1, ~- ~: ~ ,~ ~J m, u i ~ a <<, ~ ~ ~ ~; ~'? ~ ~ ~~~ ~ ~, ~, ,~ . r- O . s r ~ ~ ~, ,,...~.,.,.. ~ '~ , _. ~ , ~r , i ~ ~ W > > J ,~ ' , ,, ~;:, J ~ ~ o, ` ~~ ~ e ~ ~- CL ~ Q ~ ,~ 1 s&,a~ ~~' q o ~ od ~ 0 ;. ~ , / M ~ O \ ~ , V ~ ~ ~ i ~ y t~ t ` ~~ p. ~ r 3 ~ ~ 1, ~ 0 ~ x C3 ~ ~__-_-- 0~ J _ u ~ ~ ~~'°~ ~ -.~ ., i l ~ ~ I J/b'O (p TRUCK WASH Cep a .5740 WH OFFICE /,~. ,Q 23. 3.42 Ac ,574 ~ an ~a% 24. 2.65 Ac S-~• 5.9~ 5.2C C/ KROGER WAREHOUSE 3. .5693 25.15 Ac VALLEY LOGISTICS SERVICES 3697 ROANOKE COUNTY Applicants name: ~Pilliam E. Lee DEPARTMENT OF Application: SUP COMMUNITY DEVELOPMENT Proposed Zoning I-2 ` Tax Map No. 55.03-2-7 J I ^ r PR~ t I M { Gt i^r~ ~~~D ` 5.4b0 C" 3m•~ P ~E .s• ~ s1• 'cn° o dD Q Vst ~~,~ d 5' ~aFt'~ ~N w NZ U fy E GPY K ~~~Rusk ~~ °~ w D v~ ~ m D ___ .. -~- __ _-. __ - -- 32 - - viuN-r v >•tna lP fa' rte.S t8'e0.p5 ~~ lP fd N B W RR 9_00 E teh 73 / A • R = /20.92 20 69'Z 102 Arc = /76./B mo ip fd• N6'.e9 Bo/I se/ s D Chord: S 15-/0-50 E 5 s 176.00 q, 5 5~~ 1.47/ Ac. m x `=. 2 R"oppers industries /nc. ~ `r' DB. /298 PG. /003 ~• Z "' -. N O 5503 2 ~8,9,JJ--- - ~ ___~, w ___ N ~ ~ OO ~ ~ ,~ O N ~ Z d O ~ BOUNDARY COORO/NATES -ASSUMED 4 /P s l o D + e m l: 5059.8423/ 5/59,90005 2: 4889.9827/ 5205,98799 ~ p 3: 45/6.20874 5276.463/8 ~ 6 4 : 4498.25364 5228.48272 °~ '~°` („ \ 5: 5000.00000 5000.00000 ~ ~ N °~ ~ /: 5059.83742 5/59.90064 s'"`~ "-` ~ ~, -D N v Ul ~1 ERROR OF CLOSURE : /'/270, 000' o y • `^ v P/a/ prepared from o curren/ fie/d survey. a Thls p/o/ prepared w/Ihou/ the benefit of o (SSE Nor ao' Rt w~ 3 Ti//e Report prepwsd by o licensed a/forney t 4 ~ ~ ~ !P fd. or Til/e Repor/ Company and may not G~°y anc~ ~' necessw!/y lndica/s a// encwnbronces upon Eat/ ~. ~ ~ properly. +~a 0 \Q o Th/s !s o re-survey of on exis/ing porce% q~~ ~ ~ ff. ~`~ ~ Proper/y /s located In v Zone X F/ood P/o/n (o ~ g (Areas of m/n/mo/ t/ood/ngl. NOTE: See DB. 7/6 PG. 39 for 30'R/W E'asamenf to ;Yopper> /rdus/rtes lnc. See o/so OB. 873 PG. 7/O for gas line Basemen/ /oca/ed within the 30' R/iY Evsemen/. ' TO BE CONVEYED TO " o~ WILL/AM E. LEE ~E~, ' 1 O F L L O C .r~ FR M : RANK /N REA ESTATE COMPANY ~ ~ 7 CATAWBA D/STR/CT ROANOKE COUNTY, VIRG/N/A a ~ PHILIP N. MUNDY ~ scaLE: /" _ l00' APR/L /4, /995 No. 1760 F-;f:/~itit,,~.,.~/ '" LEGAL REFERENCE: DB. 69/PG. /92 ~~~j4~9S ~ ~ 'Q ~ n"' ND TAXlD.:55.03 2 7 P~°~~ MUNDY 8 Assoclo/es 3/2 Wro Slree/ Rack Mount Va. 24/5/ Te% 703-483-7495 No. 2823 1 ~ S-~ ~,.: ~'~ ~i _.---`~-~--'r-_.. - t.-~.. ,. r.: ~ ----- -- ~ ~ - a $. .. -' r. 1 ~_-_ ~~,~ - .. r;, ~. ,~ ~ ~, L~ as i. 3 __ ~ h h w „.. ~" .m, - n, ~' 1 ~, ~{ -- -. ~ i ~~ ~....-,.,_ ,: , ~ il. _. _ _ _ . ~_ z .1 ~! s. .. . _ _. _. -~ ~. _ ,. -~ .- ,_r,.., ~ , n~ is Y yy 1~~ry3.p~.~ ~ _' .. '' ~~ ~ ~~t ,~ '~ ~+4 ~ ~ ~_ ', ea. ~CC..~~~. .°'f • N. ,.- ~ .. ...~. «, - ....: w _ i ~ . ... 'l: _~ ~,-~ ~, - - A .. ~ .. ~. r . a ~ ~ ~ •_ .. ~- . ~ i ~• ~ ~ ~1.' ~ _, ~ ' r .i ~ . ~• ., , S-~ :T_. ~ s ~ r I ~ ~ ~ ~ '" z~.. ~ ~' ~ ' f , - __ -`/ ,, ,~~. 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O N ~ CA ~, ~ d O ~ ~ ~ BOUNDARY COORU/NATES - ASSUMED ~ ~ o ~ P ,~Bf -` rn l: 5059.8423/ 5/59.900p5 2: 4889.9827/ 5205.98799 ~ ~ o 3: 45/6.20874 5276.46318 ~ 4 : 4499.25364 5228.48272 °-_, '}r 6 ~ ~ " : 5000.00000 ~ 5000.00000 ~ ~ N ~ ~ l : 5059.83742 5/59.90064 5 r^ ~ ~?` ~? • ~ ~,, N V ~ ERROR OF CLOSURE : l /270, 000' --~ ~ { t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-15 TO ENACT CHAPTER 25 - TECHNOLOGY ZONE OF THE ROANOKE COUNTY CODE TO PROVIDE FOR SPECIFIC INCENTIVES AND BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX EXEMPTIONS WITHIN DESIGNATED TECHNOLOGY ZONES WHEREAS, pursuant to the authority of §58.1-3850 of the Code of Virginia (1950, as amended), the County of Roanoke, Virginia, is authorized to establish, by ordinance, one or more technology zones; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, finds that technology zones would be the appropriate method of offering economic development incentives to improve the economic welfare of the County and its citizens; and, WHEREAS, legal notice and advertisement has been published in a newspaperof general circulation within Roanoke County on August 13, 2002, and August 20, 2002; and, WHEREAS, the first reading of this ordinance was held on August 13, 2002, and the second reading and public hearing was held on August 27, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 25 -TECHNOLOGY ZONES of the Roanoke County Code be enacted as follows: Chapter 25. TECHNOLOGY ZONES ARTICLE I. GENERAL PROVISIONS §. 25-1. Purpose and Intent. The County finds that the creation of technology zones, with incentives for economic growth, as authorized by §58.1-3850 of the Code of Virginia, will foster the development, maintenance and expansion of commercial and industrial businesses engaged in technological research, design, manufacturing and rendering to the benefit of the public health, safety, welfare and convenience through the enhancement of public revenues and the creation of employment opportunities. Y 4 ~ §. 25-2. Zone Administrator. The County Administrator or his designee shall serve as the Technology Zone Administrator, and shall determine and publish the procedures for obtaining the benefits created by this chapter and for the administration of this chapter. §. 25-3. Definitions. For purposes of this chapter, the following words and phrases shall have the following meanings, unless clearly indicated to the contrary: (a) Existing Business. A business that was actively engaged in the conduct of a trade or business in the County of Roanoke prior to an area being designated as a technology zone. (b) New Business. A business not previously conducted in the County of Roanoke and that begins operation in a technology zone after the technology zone was designated. (c) Qualified Technology Business. A company that derives its gross receipts from research, development, manufacture or rendering of advanced technological products or services, having a minimum total capital investment of $100,000 within a technology zone and having an average wage scale for employees within the technology zone equal to one and one-half (1'/2) times the then existing median wage rate for the Roanoke region. The investment may be established by the value of real estate owned (land and improvements) or the value of a lease of real property, machinery, tools, motor vehicles, and other business equipment, for the operation of a technology business. The company must meet the requirements set forth in Article II of this chapter. §. 25-4. Establishment of Zones. The technology zones shall be those areas identified as follows: (a) The Roanoke County Center for Research and Technology, owned by the Board of Supervisors of Roanoke County and identified upon the Roanoke County Land Records as Tax Map No. 54.00-1-2, No. 64.01-5-1, No. 64.01-5-2, and 64.01-3-1 as shown on Exhibit A attached hereto. (b) The Vinton Business Center, owned by the Town of Vinton, and identified upon the Roanoke County Land Records a Tax Map No. 71.11-1-1, as shown on Exhibit B attached hereto. r 4 ~ §. 25-5. Exclusion. The provisions of this chapter shall not be applicable to any business entitled to incentives negotiated or awarded pursuant to an existing performance agreement upon the establishment of the technology zone. §. 25-6. Nonwaiver. This chapter shall not be construed to affect or waive any other existing requirements, including but not limited to zoning regulations or any application, permit, or approval from the county mandated by other sections of this Code. Except as specifically provided herein, nothing in this chapter shall be construed as waiving the right of the county to enforce its ordinances, regulations or policies or to collect any taxes, fees, fines, penalties or interest imposed by other sections of this Code. ARTICLE II. ADMINISTRATION §. 25-7. Certification. A business seeking to obtain the benefits provided in this chapter must file all necessary applications to the Technology Zone Administrator for certification as a qualified technology business prior to commencement of the business in the technology zone. The Administrator shall investigate and verify that each applicant is a qualified technology business and is in compliance with the eligibility requirements for the technology zone as set forth in Section 25-8. Upon certification by the Administrator, the qualified technology business: (i) may be awarded all or a portion of the benefits set forth in Article III of this chapter, for a period not to exceed ten (10) years, subject to execution of a performance agreement with the Board of Supervisors of Roanoke County, Virginia, which shall contain the specific terms and conditions of the technology zone benefits and which shall be approved by the Board; and (ii) shall be entitled to the tax exemptions set forth in Article IV of this chapter, subject to the compliance requirements set forth in Section 25-9. §. 25-8. Eligibility Requirements. (a) The proposed business use must be consistent and in compliance with the Planned Technology Development District (PTD) zoning and the Restrictive Covenants and Conditions, including all design standards and restrictions, established forthe technology zone. t ~ (b) All new businesses meeting the qualifications may apply for certification and the benefits provided for in this chapter. Existing businesses meeting the qualifications may apply for certification and benefits to the extent of new or additional investment due to expansion. (c) A business which is simply a technology user shall not be considered as qualified technology business. In no case will the use of computers ortelecommunication services by a business in its administrative operations qualify the business as a technology business. (d) A technology business must be, at the time of application, current in all local, state and federal taxes and appropriate user fees, to which the business shall certify to the Administrator upon application and annually thereafter. §. 25-9. Compliance. (a) The qualified technology business shall file annual reports with the Administrator, setting forth sufficient relevant information for the Administrator to verify that the business remains in compliance with all requirements under this chapter. (b) The qualified technology business must remain current in payment of all taxes imposed by and due to the County; failure of the business to pay all taxes in full by the due date shall result in forfeiture of the incentives in Article III and loss of the tax exemption in Article IV for such period as the business remains delinquent. (c) All qualified technology businesses will be expected to execute a performance agreement which shall stipulate the requirements for the business to maintain its operations within the County and the penalties for non-compliance. (d) The County reserves the right to withhold technology zone incentives or to withdraw qualified technology business certification for any business that is not in compliance with any County ordinance, regulation, performance agreement or other legal requirement, including but not limited to any minimum employment or investment levels provided for in the performance agreement. ARTICLE III. ZONE BENEFITS AND INCENTIVES §. 25-10. Zone Incentives. Technology Zone incentives may be offered as a one-time up front contribution towards the development costs associated with a project, or may be provided as a 4 t S reimbursement or rebate, depending upon the nature and scope of the development. A qualified technology company may be eligible to receive one or all of the following: (a) A discount, based upon the level of employment and investment generated by the business, of up to 100% of the following: (1) Purchase price of the land within the technology zone, where applicable. (2) Cost of water connection fees. (3) Cost of sanitary sewer connection fees. (b) A discount on fees associated with new construction, including but not limited to building permit, plan review, and land disturbance fees, of up to 100% based upon and in accordance with the scope of the project. (c) A site preparation and/or infrastructure improvement grant, based upon the nature and scope of the project. (d) A one-time local job training grant for up to $500 per employee, for a qualified technology business which is ineligible for the Virginia Workforce Services training grant program; the grant is provided only for new, full-time permanent positions created within the technology zone. ARTICLE IV. TAX EXEMPTIONS §. 25-11. Taxes Eligible for Exemption. A qualified technology business shall be exempted from a percentage of the local business, professional and occupational license taxes imposed pursuant to Chapter 10 - Licenses of the Roanoke County Code. Except as specifically provided in this chapter, all other provisions of Chapter 10 of this Code shall be applicable to each qualified technology business. §. 25-12. Amount of Exemption. The amount of the tax exemption under §25-11 shall be a percentage of the tax due by the qualified technology business each year. The percentage exempted each year shall be determined by the following schedule: Year 1 ...................100% Year2 ....................80% Year 3 ....................60% 5 f ~ , Year4 ....................40% Year5 ....................20% Year 1 is the calendar year in which the business becomes a qualified technology business if it qualified prior to June 30 of the year. Otherwise, year 1 shall be the year following the year in which the business becomes a qualified technology business. Qualified technology businesses shall receive the tax exemption established by this article for five years. Once a business has qualified as a technology business, it shall be entitled to re-qualify for additional periods of five years or any parts thereof by reason of expansion, to the extent of the additional investment. If a business ceases to be a qualified technology business during a year in which the exemption applies, the taxes shall be prorated for the months the business was a qualified technology business. 2. That the provisions contained in this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors 6 T ~ , S-'7 r U - w. r+ a • W Y ~~ /' P a y' 3 .Y ' ` ~ ~. ./ m ,w u ~ u' u ~J Roanoke County Roanoke County Center for Department of Research and Technology Community Development Parcelid: 54.00-1-2, 64.01-5-1,2 64.01-3-1 Scale:. l °=1000' Date: August 9, 2002 Y +, r S-7 .`+~ ~. a + /~ A Roanoke County McDonald Farm Department of Community Development Parcelid: 71.11-1-1 Scale: 1 °=600' Date: August 9, 2002 I i, r cc: File Doug Chittum, Director, Economic Development Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Danial Morris, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 7 t -, ACTION NO. ITEM NUMBER ~`-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Second Reading of Ordinance to establish Technology Zones in the Center for Research and Technology and the Vinton Business Center COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: A Work Session was held at the July 9, 2002 Board of Supervisors meeting to discuss the proposed establishment of Technology Zones in the County. After discussion, the Board indicated consensus to proceed with the process of creating Technology Zones. First Reading of the Ordinance occurred on August 13, 2002 and was approved by unanimous consent by the Board. The Ordinance is attached to this report. SUMMARY OF INFORMATION: Technology Zones will provide for certain incentives and tax exemptions to be offered to prospective qualified businesses in the Center for Research and Technology and in the Vinton Business Center. These incentives and exemptions are detailed in the Ordinance. The Vinton Town Council passed a Resolution on August 6, 2002 (attached) supporting the establishment of the Vinton Business Center Technology Zone. SCAL IMPACT: ~ ~ T S-? Funds for each project will be appropriated from the Public Private Partnership fund account which is allocated yearly by the Board of Supervisors. The Ordinance states that all performance agreements related to financial incentives shall be approved on a case by case basis by the Board of Supervisors. STAFF RECOMMENDATION: Staff recommends approval and adoption of the proposed Ordinance providing for the establishment of Technology Zones. Respectfully submitted, Approved by, ~~.•,mh, Doug Chittum Elmer C. Hodge Economic Development Director County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Flora _ _ Received () McNamara- Referred () Minnix _ _ To () Nickens _ _ ~ r ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE TO ENACT CHAPTER 25 -TECHNOLOGY ZONE OF THE ROANOKE COUNTY CODE TO PROVIDE FOR SPECIFIC INCENTIVES AND BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX EXEMPTIONS WITHIN DESIGNATED TECHNOLOGY ZONES WHEREAS, pursuant to the authority of §58.1-3850 of the Code of Virginia (1950, as amended), the County of Roanoke, Virginia, is authorized to establish, by ordinance, one or more technology zones; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, finds that technology zones would be the appropriate method of offering economic development incentives to improve the economic welfare of the County and its citizens; and, WHEREAS, legal notice and advertisement has been published in a newspaper of general circulation within Roanoke County on August 13, 2002, and August 20, 2002; and, WHEREAS, the first reading of this ordinance was held on August 13, 2002, and the second reading and public hearing was held on August 27, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That Chapter 25 - TECHNOLOGYZONES ofthe Roanoke County Code be enacted as follows: Chapter 25. TECHNOLOGY ZONES ARTICLE I. GENERAL PROVISIONS §. 25-1. Purpose and Intent. The County finds that the creation of technology zones, with incentives for economic growth, as authorized by §58.1-3850 of the Code of Virginia, will foster the development, maintenance and expansion of commercial and industrial businesses engaged in technological research, design, manufacturing and rendering to the benefit of the public health, safety, welfare and convenience through the enhancement of public revenues and the creation of employment opportunities. y -~ §. 25-2. Zone Administrator. The County Administrator or his designee shall serve as the Technology Zone Administrator, and shall determine and publish the procedures for obtaining the benefits created by this chapter and for the administration of this chapter. §. 25-3. Definitions. For purposes of this chapter, the following words and phrases shall have the following meanings, unless clearly indicated to the contrary: (a) Existing Business. A business that was actively engaged in the conduct of a trade or business in the County of Roanoke prior to an area being designated as a technology zone. (b) New Business. A business not previously conducted in the County of Roanoke and that begins operation in a technology zone after the technology zone was designated. (c) Qualified Technology Business. A company that derives its gross receipts from research, development, manufacture or rendering of advanced technological products or services, having a minimum total capital investment of $100,000 within a technology zone and having an average wage scale for employees within the technology zone equal to one and one-half (1'/2) times the then existing median wage rate for the Roanoke region. The investment may be established by the value of real estate owned (land and improvements) or the value of a lease of real property, machinery, tools, motor vehicles, and other business equipment, for the operation of a technology business. The company must meet the requirements set forth in Article II of this chapter. §. 25-4. Establishment of Zones. The technology zones shall be those areas identified as follows: (a) The Roanoke County Center for Research and Technology, owned by the Board of Supervisors of Roanoke County and identified upon the Roanoke County Land Records as Tax Map No. 54.00-1-2, No. 64.01-5-1, No. 64.01-5-2, and 64.01-3-1 as shown on Exhibit A attached hereto. (b) The Vinton Business Center, owned by the Town of Vinton, and identified upon the Roanoke County Land Records a Tax Map No. 71.11-1-1, as shown on Exhibit B attached hereto. 2 1 f~ S~ §. 25-5. Exclusion. The provisions of this chapter shall. not be applicable to any business entitled to incentives negotiated or awarded pursuant to an existing performance agreement upon the establishment of the technology zone. §. 25-6. Nonwaiver. This chapter shall not be construed to affect or waive any other existing requirements, including but not limited to zoning regulations or any application, permit, or approval from the county mandated by other sections of this Code. Except as specifically provided herein, nothing in this chapter shall be construed as waiving the right of the county to enforce its ordinances, regulations or policies or to collect any taxes, fees, fines, penalties or interest imposed by other sections of this Code. ARTICLE II. ADMINISTRATION §. 25-7. Certification. A business seeking to obtain the benefits provided in this chapter must file all necessary applications to the Technology Zone Administrator for certification as a qualified technology business prior to commencement of the business in the technology zone. The Administrator shall investigate and verify that each applicant is a qualified technology business and is in compliance with the eligibility requirements for the technology zone as set forth in Section 25-8. Upon certification by the Administrator, the qualified technology business: (i) may be awarded all or a portion of the benefits set forth in Article III of this chapter, for a period not to exceed ten (10) years, subject to execution of a performance agreement with the Board of Supervisors of Roanoke County, Virginia, which shall contain the specific terms and conditions of the technology zone benefits and which shall be approved by the Board; and (ii) shall be entitled to the tax exemptions set forth in Article IV of this chapter, subject to the compliance requirements set forth in Section 25-9. §. 25-8. Eligibility Requirements. (a) The proposed business use must be consistent and in compliance with the Planned Technology Development District (PTD) zoning and the Restrictive Covenants and Conditions, including all design standards and restrictions, established for the technology zone. 3 ~' ,., . S-7 (b) All new businesses meeting the qualifications may apply for certification and the benefits provided for in this chapter. Existing businesses meeting the qualifications may apply for certification and benefits to the extent of new or additional investment due to expansion. (c) A business which is simply a technology user shall not be considered as qualified technology business. In no case will the use of computers or telecommunication services by a business in its administrative operations qualify the business as a technology business. (d) A technology business must be, at the time of application, current in all local, state and federal taxes and appropriate user fees, to which the business shall certify to the Administrator upon application and annually thereafter. §. 25-9. Compliance. (a) The qualified technology business shall file annual reports with the Administrator, setting forth sufficient relevant information for the Administrator to verify that the business remains in compliance with all requirements under this chapter. (b) The qualified technology business must remain current in payment of all taxes imposed by and due to the County; failure of the business to pay all taxes in full by the due date shall result in forfeiture of the incentives in Article III and loss of the tax exemption in Article IV for such period as the business remains delinquent. (c) All qualified technology businesses will be expected to execute a performance agreement which shall stipulate the requirements for the business to maintain its operations within the County and the penalties for non-compliance. (d) The County reserves the right to withhold technology zone incentives or to withdraw qualified technology business certification for any business that is not in compliance with any County ordinance, regulation, performance agreement or other legal requirement, including but not limited to any minimum employment or investment levels provided for in the performance agreement. ARTICLE III. ZONE BENEFITS AND INCENTIVES §. 25-10. Zone Incentives. Technology Zone incentives maybe offered as a one-time up front contribution towards the development costs associated with a project, or may be provided as a reimbursement or rebate, depending upon the nature and scope of the development. A qualified technology company maybe eligible to receive one or all of the following: 4 t .~ ~ f S- 7 (a) A discount, based upon the level of employment and investment generated by the business, of up to 100% of the following: (1) Purchase price of the land within the technology zone, where applicable. (2) Cost of water connection fees. (3) Cost of sanitary sewer connection fees. (b) A discount on fees associated with new construction, including but not limited to building permit, plan review, and land disturbance fees, of up to 100% based upon and in accordance with the scope of the project. (c) A site preparation and/or infrastructure improvement grant, based upon the nature and scope of the project. (d) A one-time local job training grant for up to $500 per employee, for a qualified technology business which is ineligible for the Virginia Workforce Services training grant program; the grant is provided only for new, full-time permanent positions created within the technology zone. ARTICLE IV. TAX EXEMPTIONS §. 25-11. Taxes Eligible for Exemption. A qualified technology business shall be exempted from a percentage of the local business, professional and occupational license taxes imposed pursuant to Chapter 10 -Licenses of the Roanoke County Code. Except as specifically provided in this chapter, all other provisions of Chapter 10 of this Code shall be applicable to each qualified technology business. §. 25-12. Amount of Exemption. The amount of the tax exemption under §25-11 shall be a percentage of the tax due by the qualified technology business each year. The percentage exempted each year shall be determined by the following schedule: Year 1 ............. ...... 100% Year 2 ............. .......80% Year 3 ............. .......60% Year 4 ............. .......40% Year 5 ............. .......20% 5 ~ I~ ~ f S7 Year 1 is the calendar year in which the business becomes a qualified technology business if it qualified prior to June 3 0 of the year. Otherwise, year 1 shall be the year following the year in which the business becomes a qualified technology business. Qualified technology businesses shall receive the tax exemption established by this article for five years. Once a business has qualified as a technology business, it shall be entitled to re-qualify for additional periods of five years or any parts thereof by reason of expansion, to the extent of the additional investment. If a business ceases to be a qualified technology business during a year in which the exemption applies, the taxes shall be prorated for the months the business was a qualified technology business. 2. That the provisions contained in this ordinance shall be effective on and from the date of its adoption. 6 w ., . 5-7 SITE \t~l C~RA ~E ~ ..- - ~ O ORATE CR `~~~RS~P \ / - ,,._ ` ... ~ ~ O ,W. t. ... . . - - - .~... - 4 2 - • K ~' O - - i - r ` u r ~„ ' 'i0 ~' u~ - W u: _ H- O '~~ r K - ~~w - 4 ~ p- K eO ~ ~ y. M.. ,. • 4 - / ". .~ _ - d 'a. y,./ m y St., LL .7a Roanoke County Roanoke County Center for Department of Research and Technology Community Development Parcelid: 54.00-1-2, 64.01-5-1,2 64.01-3-1 Scale: 1"=1000' Date: August 9, 2002 ~ F.~IBIT A '. ~ it . ,~ S-7 ~~ v V hq R~ Ro - - - _ ~o f .:.~. SITE o - R1DGE PARKWAY BLVE _,~m Roanoke County McDonald Farm Department of Community Development Parcelid: 71.11-1-1 Scale: 1"=800' Date: August 9, 2002 T?RATRTT R r M, r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-16 VACATING AND CLOSING AN UNIMPROVED AND UNUSED 50' RIGHT-OF-WAY REFERRED TO AS `FUTURE STREET' LYING BETWEEN LOT 14 (TAX MAP #36.01-2-46) AND LOT 15 (TAX MAP #36.01-2-47), IN SECTION 2, LAUREL WOODS SUBDIVISION, SHOWN IN PLAT BOOK 9, PAGE 156, IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Petitioner Carole C. Edwards is the owner of a parcel of land adjacent to a 50' right-of-way referenced as the "Future Street", said parcel being Lot 14, of `Map of Section 2, Laurel Woods,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 156, and designated on the Roanoke County Land Records as Tax Map #36.01-2-46; and, WHEREAS, Petitioners David A. Keith and Lou Anne Keith are the owners of a parcel of land adjacent to a 50' right-of-way referenced as the "Future Street", said parcel being Lot 15, of `Map of Section 2, Laurel Woods,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 156, and designated on the Roanoke County Land Records as Tax Map #36.01-2-47; and, WHEREAS, Petitioners Barry A. McCune and Linda B. McCune are the owners of a parcel of land adjacent to a portion of a 50' right-of-way referenced as the "Future Street", said parcel being Tract 1, Survey for Laurel Woods, Inc., and designated on the Roanoke County Land Records as Tax Map #35.00-1-38; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the "Future Street" adjacent to the above- described lots; and, WHEREAS, the "Future Street" is an unimproved and unused right-of-way, 50' in width, as shown and dedicated on the plat entitled `Map of Section 2, Laurel Woods' recorded in the aforesaid Clerk's Office in Plat Book 9, page 156; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on August 13, 2002; the public hearing and second reading of this ordinance was held on August 27, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That section of unimproved, unused right-of-way, designated as "Future Street", situate in the Catawba Magisterial District, measuring 50' in width and extending between Lots 14 and 15, Section 2, Laurel Woods (Tax Map Nos. #36.01-2-46 and #36.01- 2-47, respectively), from Laurel Mountain Drive to Tract 1, Survey for Laurel Woods, Inc., (Tax Map No. 35.00-1-38), being shown and dedicated on the plat entitled "Map of Section 2, Laurel Woods" recorded in the aforesaid Clerk's Office in Plat Book 9, page 156, and further shown shaded and hatched as "Future Street" on Exhibit A attached hereto and incorporated herein, be, and hereby is, vacated and closed pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That a perpetual public utility easement, 50' in width and 50' in length, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances 2 ~ y 4 Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~~~ ~ ~~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 ~ { ~- ~~7 __- ~ - Tax Map No. 35.D0--- ~.-~S Property of _ Barry A. & Linda B. McCune Propert~+ of Carole C. Edwards . - P ro p e rty of - David A. & __ ~-- Lou Anne Keith - ~- _ _ _,_. - -~~M~N~~ - r - 100' A. P• ~0•. E ..--~ 7 .r r' ~ ~. I _---- cr I ~` ~ - .- ~" ~ I .. 5~ -A.-P' CO. EAS ENT ~ '.' $-' BEING RETAIN r~.9~~) ~I u' .'fit + ,~< f I cn m I ,ar, •n`'`~ r ~ ~ • i I ~ ~ I ~ a~~ ~ ~ l y~-i 14 la , ~;,.,,, ~, 4 5 . • ~x~ 4~~ I ..a;; ` .., ri1~ I ~ ~ . . N' J ~c~ :955. 195 ~ I ~. ~ w>.~~ I .~.:~,.;,;<.~~ ., I 1947 _ 70.61 '~' ~ ~ "6 X1.66 - 9~ 94 - NEW 15' T. & E. EASEMENT ~ `' ~- ~ ~~~~ 1973 6'4 ,~~ 1954 1942 7932. ~. ~-~• 19 7 4 `' ~o. ~ _ ~~. ~~-. ~ 7'A.h'' SAP 1V0. 36.0E-?-46,47 DATA': D8-06-OZ ,SCALE: I"=100' .1i~a;~ ~,~ e~isti~g right-of-zu~y sh.a~.s~~, ~s .future Street tc~ be va,c~te~, air, exasti~,~ ~~' .A..P. E"I~. ~`aseme~t ~n~. t~ne~.u ~ 5' T. ~r .E': Easement being retc~iner~ PR~'.~ARED BY.' RO,A.N'O.f~'E' COUIVT~' DEPARTNIE.NT O.F' CO.I~~UNIT~ DEVE'LOP.PIEIV'T ACTION NO. ITEM NO. S - g AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: SECOND READING OF AN ORDINANCE AUTHORIZING THE VACATION OF A RIGHT-OF-WAY SHOWN AS A "FUTURE STREET" BETWEEN LOTS 14 AND 15 ON THE PLAT OF LAUREL WOODS, SECTION 2, (PLAT BOOK 9, PAGE 156; TAX MAP NOS. 36.01-2-46 & 47) IN THE CATAWABA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS; EXECUTIVE SUMMARY: This is the second reading of the proposed ordinance to vacate aright-of-way shown as a "Future Street" between Lots 14 and 15 on the plat of Laurel Woods, Section 2, dedicated by subdivision plat of record in Plat Book 9, Page 156 to the Board of Supervisors of Roanoke County. BACKGROUND: Carole C. Edwards, Barry A. and Linda B. McCune, and David A. and Lou Anne Keith have requested that the right-of-way shown as a "Future Street" on the plat of Laurel Woods, Section 2, be vacated. The right-of-way was originally shown as a connection to the state maintained road, Laurel Mountain Drive, for future development of the parcel now owned by the McCunes. SUMMARY OF INFORMATION: The petitioners wish to vacate the right-of-way shown as a "Future Street" on the plat of Laurel Woods, Section 2, to add property to the Edwards and Keith lots currently being maintained by them. Since the right-of-way is platted with the lots of Edwards and Keith, one-half of the road would go to each of these property owners. The McCunes' access is from the state maintained road, Laurel Woods Drive, and they have no objection to the subject right-of-way being vacated. Further, the County is concerned about further development beyond Laurel Woods, Section 2, because of potential drainage concerns and because this areas has been designated as a Wildfire Hazard Area by Project Impact. i ~, • S-g County departments and local utility companies were contacted concerning the vacation, and the only concern was from American Electric Power. AEP has an existing 100' easement of which 50' encumbers the back of the future street to be vacated. In addition, AEP has requested that the 15' Telephone & Electrical Easement (T. & E. E.) that currently exists on the adjacent properties be extended across the future street to be vacated. All is shown on Exhibit A attached hereto and entitled "MAP OF EXISTING RIGHT-OF-WAY SHOWN AS FUTURE STREET TO BE VACATED, AN EXISTING 50' A.P.C.O. EASEMENT AND A NEW T. & E.E. BEING RETAINED." FISCAL IMPACT: The costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading with the following conditions: 1. That an existing 50' A.P.C.O. Easement be retained as shown on Exhibit A; 2. That a 15' T. & E. E. be retained as shown on Exhibit A. SUBMITTED BY: Arnold Covey, Director Department of Community Development ACTION Approved Denied ( ) Received Referred To Motion by: APPROVED BY: ~~ ~~~ Elmer C. Hodge County Administrator Church Flora McNamara Minnix Nickens VOTE No Yes Abs 2 f~ ~ S- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED 50' RIGHT-OF-WAY REFERRED TO AS `FUTURE STREET' LYING BETWEEN LOT 14 (TAX MAP #36.01-2-46) AND LOT 15 (TAX MAP #36.01-2- 47), INSECTION 2, LAUREL WOODS SUBDIVISION, SHOWN IN PLAT BOOK 9, PAGE 156, IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Petitioner Carole C. Edwards is the owner of a parcel of land adjacent to a 50' right-of--way referenced as the "Future Street", said parcel being Lot 14, of `Map of Section 2, Laurel Woods,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 156, and designated on the Roanoke County Land Records as Tax Map #36.01-2-46; and, WHEREAS, Petitioners David A. Keith and Lou Anne Keith are the owners of a parcel of land adjacent to a 50' right-of--way referenced as the "Future Street", said parcel being Lot 15, of `Map of Section 2, Laurel Woods,' recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 156, and designated on the Roanoke County Land Records as Tax Map #36.01-2-47; and, WHEREAS, Petitioners Barry A. McCune and Linda B. McCune are the owners of a parcel ofland adjacent to a portion of a 50'right-of--way referenced as the "Future Street", said parcel being Tract 1, Survey for Laurel Woods, Inc., and designated on the Roanoke County Land Records as Tax Map #3 5.00-1-3 8; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the "Future Street" adjacent to the above-described lots; and, . .i ~ S-~ WHEREAS, the "Future Street" is an unimproved and unused right-of--way, 50' in width, as shown and dedicated on the plat entitled `Map of Section 2, Laurel Woods' recorded in the aforesaid Clerk's Office in Plat Book 9, page 156; and, WHEREAS, § 15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on August 13, 2002; the public hearing and second reading of this ordinance was held on August 27, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That section of unimproved, unused right-of--way, designated as "Future Street", situate in the Catawba Magisterial District, measuring 50' in width and extending between Lots 14 and 15, Section 2, Laurel Woods (Tax Map Nos. #36.01-2-46 and #36.01-2-47, respectively), from Laurel Mountain Drive to Tract 1, Survey for Laurel Woods, Inc., (Tax Map No. 35.00-1-38), being shown and dedicated on the plat entitled "Map of Section 2, Laurel Woods" recorded in the aforesaid Clerk's Office in Plat Book 9, page 156, and further shown shaded and hatched as "Future Street" on Exhibit A attached hereto and incorporated herein, be, and hereby is, vacated and closed pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That a perpetual public utility easement, 50' in width and 50' in length, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained for the benefit of public utility companies. The location of said easement is shown and designated as "50' A.P.CO. EASEMENT BEING RETAINED" on the map 2 r ter, ~ S-g dated August 6, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. b. That a perpetual public utility easement, 15' in width and extending between the existing 15' T. & E. E. [telephone and electrical easement] on the front of the lots along Laurel Mountain Drive, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right ofingress and egress thereto from a public road, is hereby reserved and retained for the benefit of public utility companies. The location of said easement is shown and designated as "NEw 15' T. & E. EASEMENT" on the map dated August 6, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. That fee simple title to the subject portions of the "Future Street" shall vest as provided by law, subject to the easements reserved in subparagraph a. above and subject to the condition that the vacated areas of land shall be added and combined to the adjacent properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. d. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility ofthe Petitioners; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office ofthe Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). . ~ fir, ~0 S_~ ! C7A Map NQ. 35.Q0-1 -38 Property of _ Barry A. & Linda B. McCune Property- of Carole C. Edwards. Property of David A. & --' Lou Anne Keith ___.._-'-' _ , _ O A P. CO, EASE~E~T ~- ~ ~' ~ I - - i v~ ^. _ .~ ~ ~ ~ ~50~ -A.-P' CO.~ EAS ENT r ~~ _ .. ,-' ~~ BEING RETAIN 0.927) ai;: r F ~ /~ ~.p *ui~t'~•~'~t~~~~' .s I Ill 1 ~ '' li FY k e, 1 J, 955 195 ~ ~ 1947 ~~~" ~ .,~' ~ 70.61 1 .u, ,; ` ~~ . ~2 66 _ NEW 15' T. & E. EASEMENT - P64 1954 ~ 1942 ~ ~~~ 1973 _~` ~~ ~ ~ 1932 ~ - 1914 "~ ~o. ~~ . ' ~~. TAX MAP N0. 36,01-?-46,47 DATE: 08-06-02 SCALE: 1°=100' Ma;~ of existing rtight-of-~acy+ sho~,cln acs Future Street Y ~, to be vac~tec~, acn existing 5~' A..~. C'C~..Earsement and. ar ne'au ~5' T. ~^ E: Easerne~zt being. retainea~ PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT E%HIBIT A . .,. • , A . O ., S~ Property of Barry A. & Linda B. McCune Property of Carole C. Property of Edwards _ - David A. 8c -- Lou Anne Keith __~_--- _ --- A p, 00. EASEMENj 100' - 5~ 97 X955 p64 ~~ I _ - -- ~ ~ i I _ - _ _- 50' -A.-P' CO EAS MENT /~~ BEING RETAIN 0927) m_I- I - m~. i C ~ `fit . I ~~ I~ `° I m 1 4 ~ ~ 15 . i°' ~ I . I I I `~ . ` ~ 1951 I 1947 . ~ ~ 70.61 4' ~ 6 X2.66 97. 94 _ - NEW 15' T. & E. EASEME NT 1973 l4 /~ ~ ~-. ~~ ~ 1954 1942 1932 ~ ~ ~~ ~ ~;~ ~-~ 1914 ~~ . ~~. TAX MAP N0. 36,01=2-46,47 DATE: 08-06-02 SCALE: _ i`=100' Marv of existing right-of-way shown as Future Street to be vacated, an existing 50' A.P. G'®. Easement ~`~ ana a new 15' T. ~c E: Easement being. retained PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT ~o. ,fie AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-17 AMENDING AND REENACTING SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS", DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ACHANGE INOFF-SITE FACILITIES FEES FOR MOTELS, HOTELS, HOSPITALS AND OTHER RESIDENTIAL INSTITUTIONS FROM A PER UNIT CHARGE TO A CHARGE BASED UPON METER SIZE WHEREAS, the Board of Supervisors has adopted and established water user rates for Roanoke County utility customers, as provided in Roanoke County Code §22-82; and, WHEREAS, by Ordinance #072302-4, this Board amended certain provisions of Section 18-168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", of the Roanoke County Code; and, WHEREAS, this amendment included a change in the off-site facilities fees for motels, hotels, hospitals, and other residential institutions from a per unit charge to a charge based upon meter size; and, WHEREAS, this Board has determined that it is appropriate to make the corresponding changes to the off-site facilities fees for water connections; and, WHEREAS, the provisions of this ordinance for rate adjustments are adopted pursuant to the authority found in Chapter 21, Title 15.2, including more specifically §15.2- 2111 and §15.2-2143, of the Code of Virginia (1950, as amended); and, t ~ , WHEREAS, legal notice of this amendment has been published in a newspaper of general circulation within Roanoke County, pursuant to §15.2-107 of the Code of Virginia (1950, as amended) on August 6, 2002, and August 13, 2002; and, WHEREAS, the first reading of this ordinance was held on August 13, 2002, and the second reading and public hearing on this ordinance was held on August 27, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: 1. That subsection (b)(6) of Section 22-82, of Division 2. County Water System of Article II. Water Systems, Chapter 22 WATER, of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 22-82. Rates and fees. **** (6) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is determined by meter size) plus the off-site facilities fee (which is determined by meter size, type of service, and effective date), as indicated in Tables I, II, and III. Table I Basic Connection Fee Meter Size Inches ERC Basic Connection 5/8 $ 1.00 $500.00 3/4 1.44 525.00 1 2.56 700.00 1'/2 5.76 1,800.00 2 10.24 2,600.00 3 23.04 3,800.00 4 40.96 4, 500.00 6 92.16 7,600.00 8 163.84 10,500.00 10 256.00 12,500.00 12 368.64 15,000.00 '!_ t, r Table II Off-site Facilities Fee ~ffo~+~"o n~+o~ Types of Service ~ X9-2 X93 X94 5 Effective 9i`1 /202 Single Family (per dwelling unit) $?,moo $2;~2A:AA $2;44.9-:ge $2;a6g:gg $2,690.00 Multi-family (per dwelling unit) ',`'~S- 2~28:A9 2;44-A:A9 268:99 2,690.00 a-;-a-05-.-AA 4~A:89 1,''~0 48:99 a-~4~:A8 /nor rr~ ioo~ r~~m~ ~~~~o~ ~ ~ ~ n nn 2' -~2$-9A ~-4~4A:~9 2~68:AA ~-698:8A ~v , > (l~hor rooi'Jon~i~+l ~d~d-~A ~[~ (~(~ ~ AGC IIII ~ C7C /ln ~ G~ C n/'- The Off-site Facilities Fee for all other applicants will be based on meter size as follows: Meter Size Inches 5/8 3/4 1 1'/z 2 3 4 6 $ ~~~nnn ~~ 32:99 A9 4A8 22-,~3A:89 5~9a-~:A9 ~n,~~~o 20~4:A9 Table III Effective Dates x/93- $ 'TOL-~OV $ 5;99-:AA 846:89 4~;383:A8 a-4 ,Aa4:-99 23; 7~A9 24AA a~453:88 ~-1-8:-A9 0o an ~ nn ~~ 2:-A8 ~~~~~8 911 /2002 $ 2~6A-A9 $ 2,690.00 3AA 3,874.00 X4-89 6,886.00 474-x:98 15,494.00 ''~,''~~0 27,546.00 ~~9~89 61,978.00 a-04~~~88 110,186.00 23~938:A8 247,910.00 Effective The 5/8-inch meter is equal to service to one equivalent residential connection or "ERC." Service and meters larger than 5/8-inch are sized as their volume ratio to the 5/8-inch meter or ERC. 3 t • 8 ~?A~~BA 3~9~-9~9:A9 3~8~AA 444.39:99 440,730.00 10 x698 a33~:89 ~2~49:89 65~369:A9 688,640.00 12 X94:-A8 85~5;24~-99 R~~ ~~o -943.8:.99 991,642.00 **** 2. That all subsections and provisions of §22-82 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. 3. That the provisions of this ordinance shall be effective on and from September 1, 2002. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTS: ~~~~~~~~ Diane S. Childers Clerk to the Board of Supervisors 4 4v ~ cc: File Gary Robertson, Director, Utility Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Danial Morris, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue ~~ ACTION NO. ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Second Reading of an Ordinance to Amend Water Off-Site Facilities Fees For Motels, Hotels, Hospitals and Other Residential Institutions From a Per Unit Charge Basis to a Meter Size Basis COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The off-site facilities fees for the majority of commercial developments and buildings are established based on meter size. However, for the following types of services the established water off-site facilities fees as contained in Roanoke County Code §22-82, Table II are presently structured as follows: Hotel and Motel Per guest room Hospital Per bed Nursing Homes Per bed At its July 23, 2002 meeting the Board of Supervisors approved Ordinance No. 072302-8, which amended certain provisions of Section 18-168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV, "SEWER USE STANDARDS", of the Roanoke County Code. Amendments in the ordinance included a change in the off-site facilities fees for sewer connections for motels, hotels, hospitals and other residential institutions from a per unit charge to a charge based on meter size. This amendment was made to standardize sewer off-site facilities fees on a meter size basis for all commercial sewer connections. The first reading was held on August 13, 2002. SUMMARY OF INFORMATION: To bring the water off-site facilities fees structure for commercial water connections into conformance with the fee structure for sewer off-site facilities fees, County staff proposes that Roanoke County Code §22-82 be amended to standardize water off-site facilities fees for commercial connections on a meter size basis. The attached ordinance provides the corresponding ~. +- S-9 changes to the off-site facilities fees for water connections in that motels, hotels, hospitals and other residential institutions, such as nursing homes, shall be changed from a per unit charge basis to a meter size basis. FISCAL IMPACT: It is not anticipated that revenues generated by this water off-site fee amendment will be substantially affected. STAFF RECOMMENDATION: Staff recommends approval of the second reading of the attached ordinance. Respectfully Submitted by: Approved by: ~~~.~~ ~ Gary Robertson, P. E. Elmer C. Hodge Utility Director County Administrator ACTION Approved () Motion by: Church Denied () Flora Received () McNamara Referred O Minnix To O Nickens VOTE No. Yes Abs ~~ ~ S9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 ORDINANCE AMENDING AND REENACTING SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS", DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR ACHANGE INOFF-SITE FACILITIES FEES FOR MOTELS, HOTELS, HOSPITALS AND OTHERRESIDENTIAL INSTITUTIONS FROM A PER UNIT CHARGE TO A CHARGE BASED UPON METER SIZE WHEREAS, the Board of Supervisors has adopted and established water user rates for Roanoke County utility customers, as provided in Roanoke County Code §22-82; and, WHEREAS, by Ordinance #072302-4, this Board amended certain provisions of Section 18- 168, "Schedule of Charges", of Chapter 18 SEWERS AND SEWAGE DISPOSAL, ARTICLE IV., "SEWER USE STANDARDS", of the Roanoke County Code; and, WHEREAS, this amendment included a change in the off-site facilities fees for motels, hotels, hospitals, and other residential institutions from a per unit charge to a charge based upon meter size; and, WHEREAS, this Board has determined that it is appropriate to make the corresponding changes to the off-site facilities fees for water connections; and, WHEREAS, the provisions ofthis ordinance for rate adjustments are adopted pursuant to the authority found in Chapter 21, Title 15.2, including more specifically § 15.2-2111 and § 15.2-2143, of the Code of Virginia (1950, as amended); and, WHEREAS, legal notice of this amendment has been published in a newspaper of general circulation within Roanoke County, pursuant to § 15.2-107 of the Code of Virginia (1950, as amended) on August 6, 2002, and August 13, 2002; and, l ~. ~ S-9 WHEREAS, the first reading of this ordinance was held on August 13, 2002, and the second reading and public hearing on this ordinance was held on August 27, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia: 1. That subsection (b)(6) of Section 22-82, of Division 2. County Water S, sY tem of Article II. Water Systems, Chapter 22 WATER, of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 22-82. Rates and fees. **** (6) Schedule of connection fees. The total connection fee is the sum of the basic connection fee (which is determined by meter size) plus the off-site facilities fee (which is determined by meter size, type of service, and effective date), as indicated in Tables I, II, and III. Table I Basic Connection Fee Meter Size Inches ERC Basic Connection 5/8 $ 1.00 $500.00 3/4 1.44 525.00 1 2.56 700.00 1'/z 5.76 1,800.00 2 10.24 2,600.00 3 23.04 3,800.00 4 40.96 4, 500.00 6 92.16 7,600.00 8 163.84 10, 500.00 10 256.00 12,500.00 12 368.64 15,000.00 The 5/8-inch meter is equal to service to one equivalent residential connection or "ERC." Service and meters larger than 5/8-inch are sized as their volume ratio to the 5/8-inch meter or ERC. 2 ~ r i~ ~ S-9 Table II Off-site Facilities Fee Types of Service ~f~ ~f93 ~- ;fiecti ire Single Family ;~; ;~?.<~~ (per dwelling unit) $~I9:-66 $_.,~~.~@ $A:-66 $569-66 $2,690.00 Multi-family (per dwelling unit) ~z''-~6-68- X6-69 6-Q6 ~SEr6-69 2,690.00 X65--66 ~ ,~ 69-66 -i ~ 2-29-66 X8-8-@6 ~;3-~ 5-68 Flos~;~i;a~{per-b~eclj X6-66 ^_,~--mom-9 % X6-66 ~5-6r6-66 ~6~96-69 ~,3Z5-66 -i ~3~6-66 ~-~65-66 ~, 55-96 ~;6~ 5-66 iYr~ituti~risnrek~ling The Ofl=site f{~.U~ties I~ee fo~~ all ot~er al?l~icnt;~ will be based on meter size as follows: Table III Effective Dates Meter Size Inches ~ 2 ~ ~fi`9~- 5 E~;'l;'2002 5/8 $ X6--66 $_,~--+~6v $ X6-66 $ ~-5fi~6-6@ $ 2,690.00 3 /4 3~8~66 3,3-4-1-96 ~5~66 3-; 66-66 3 , 8 74.00 1 5;65gr.99 5;9366 {r~6~-66 6;5--66 6,886.00 1'/z X66 -t3;3fr3-66 -1-654-66 X5--66 15,494.00 2 ~~6A6-66 23~5~-66 ~~9~fi-66 ~6~-68 27,546.00 3 5~6; 9&-66 _` ~ ,~-T-~-66 5-6-8-69 ~~9~z -66 61, 978.00 4 ^^^x-66 ~5;9~-69 X66 f64~5'&-66 110,186.00 6 ~;6~~6 X66 X9-66 23~~6-66 247,910.00 8 ~6~9~6-96 3~69:~6 ~99;~ff~6 X66 440,730.00 10 565~66:~6 ~9-'~29:-66 69-96 65~;3f,6-66 688,640.00 12 X66 $555-66 ~-99~-66 ~~66 991,642.00 **** 3 ~,- r i ~ S-~ 2. That all subsections and provisions of §22-82 of the Roanoke County Code, not specifically amended herein, shall remain in full force and effect. That the provisions of this ordinance shall be effective on and from September 1, 2002. 4 . . R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD ATTHE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE 082702-18 AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP, D/B/A VERIZON WIRELESS, FOR ROOFTOP SPACE ON THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106- 13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, staff has been approached by and has negotiated with one additional wireless provider interested in locating its facilities on the rooftop of the Salem Bank & Trust Building; and, w WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on August 13, 2002; and the second reading and public hearing was held on August 27, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 46.5 total square feet of rooftop space at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to Cellco Partnership, a Delaware General Partnership, d/b/a Verizon Wireless, for a period of five (5) years at an annual rental of $14,400.00, payable monthly in the amount of $1,200.00, plus payment for its utility consumption, with the option to Cellco to renew said lease for four (4) additional periods of five (5) years at a fifteen percent (15%) rental increase at each renewal, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Arnold Covey, Director, Community Development William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney „ s . , . ACTION NO. ITEM NUMBER ~ - IU AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Second reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doing business as Verizon Wireless, for rooftop space on the Salem Bank and Trust Building at 220 East Main Street COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: When the County purchased the Salem Bank and Trust building, several wireless communication towers leases were already in place for the rooftop area. Rent from these facilities is placed in the account for that building to provide maintenance and upkeep for the property. The County was recently approached by Cellco Partnership, which does business as Verizon Wireless, with a request to lease space on the roof for installation and operation of a Communications Facility. SUMMARY OF INFORMATION: Staff has negotiated the proposed lease term with representatives from Verizon Wireless, as well as reviewed the engineering report which was provided by the Company. The rental amount, as well as the terms of the lease, are similar to those currently in place for the other towers at the site. The company has also met with representatives from the City of Salem to discuss building code and zoning requirements, and has changed the engineering design in accordance with those discussions. The lease terms are as follows: • The lease term will be for five years with four additional five year terms available for automatic renewal unless terminated by the Lessee. • The lessee will pay for its own utility consumption. ' ~~I U • The rental amount is $1200/month, with an increase of 15%/year at the time of each term renewal. A copy of the proposed ordinance is attached. FISCAL IMPACT: This lease will provide $14,400/year for the Salem Bank and Trust account. STAFF RECOMMENDATION: Staff recommends that the Board hold a public hearing, approve the Second Reading of this Ordinance and authorize the County Administrator to sign a lease with Cellco Partnership in accordance with the terms outlined in this Report. Not only does this provide income for the County, but it also co-locates a new communications facility on an existing tower site. Respectfully Submitted by Anne Marie Green Director of General Services ACTION Approved by: Elmer C. Hodge County Administrator VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara Referred () Minnix To () Nickens cc: File ~'1~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 27, 2002 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP, DB/A VERIZON WIRELES S, FOR ROOFTOP SPACE ON THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors ofthe building and for the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, staff has been approached by and has negotiated with one additional wireless provider interested in locating its facilities on the rooftop of the Salem Bank & Trust Building; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first A S~ ~~ reading of this ordinance was held on August 13, 2002; and the second reading and public hearing was held on August 27, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 46.5 total square feet of rooftop space at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to Cellco Partnership, a Delaware General Partnership, d/b/a Verizon Wireless, for a period of five (5) years at an annual rental of $14,400.00, payable monthly in the amount of $1,200.00, plus payment for its utility consumption, with the option to Cellco to renew said lease for four (4) additional periods of five (5) years at a fifteen percent (15%) rental increase at each renewal, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. 2 A-082702-19 ACTION N0. ITEM N0. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Consideration of Claim of John Willey COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On July 27, 2002, the Roanoke County Attorney's Office received a letter of claim from an attorney representing former County employee, John Willey. Mr. Willey's employment with Roanoke County terminated as of June 30, 2002. His attorney asserts a claim for salary and benefits from July 1, 2002 until Mr. Willey reaches age 65 which will occur on June 6, 2012. This notice of claim was filed to satisfy the requirements of Section 15.2-1243 et seq. of the Code of Virginia, 1950, as amended, if necessary. The Code of Virginia allows a citizen to submit a claim to the Board for payment or denial. Mr. Willey's employment with Roanoke County terminated as of June 30, 2002 as a result of restructuring of the County's administration which affected several departments. This restructuring which eliminated several positions, including Mr. Willey's position as Property Manager in the Department of General Services was precipitated by the county's current funding difficulties. Mr. Willey is a vested member of the Virginia Retirement System (VRS) and is eligible to draw retirement benefits. Mr. Willey has filed a series of grievances with the County related to the termination of his employment and has also filed a civil lawsuit against the County. An Answer to this law suit was filed on or before August 11, 2002. FISCAL IMPACTS: Based upon Mr. Willey's salary during his last year of his employment with Roanoke County, his claim exceeds $ 500,000.00. -~ h T- ~ STAFF RECOMMENDATION: Staff recommends that the claim of a former county employee, John Willey, for future salary and benefits from the date of his termination of employment until he reaches the age of 65 be denied. Respectfully submitted, Jos h B. benshain Se or Assistant County Attorney ACTION VOTE Approved (x) Motion by: Joseph P. McNamara to No Church Yes Abs x Denied () approve staff recommendation _ Flora _ x Received () (Deny the Claim) _ McNamara _ x Referred () _ Minnix _ x To () _ Nickens _ x cc: File Joe Obenshain, Senior Assistant County Attorney 2 0~ ROANp,~.~ ~ F ~' ~ a C~.ar~~~ ~a~ .~~xr~.~..~ 7838 Boar of Supervisors P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District August 28, 2002 Mr. and Mrs. Frank R. Radford Radford & Associates, Inc. 2772 Electric Road Roanoke, VA 24018 Dear Mr. and Mrs. Radford: Richard C. Flora Hollins Magisterial District H. Odell "Fuuy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District I would like to express the appreciation of the Board of Supervisors for your generous donation of land adjoining Garst Mill Park to the County of Roanoke. This parcel was integral in the development of the Garst Mill Greenway, and your contribution is an outstanding example of giving back to the community. The citizens of Roanoke County have benefited from the presence of the greenway, and I thank you for your words of support regarding the development of greenways throughout the valley. Your generosity of spirit is truly appreciated. Sincerely, Joseph B. "Butch" Church Chairman OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos(c~co.roanoke.va.us From: Janet Scheid To: Brenda Holton Date: 8/29/02 10:53AM Subject: Re: Ordinance 419 Properties Condition #8: Screening and buffering in that area around where camper and recreational vehicle parking occurs shall be Type C, Option 2 (30' Buffer, One large tree for every 30', 6' Screening, and 6 shrubs for every 10'). Janet Scheid, Chief Planner Roanoke County Department of Community Development P.O. Box 29800 Roanoke, VA 24018 (540)772-2094 »> Brenda Holton 08/29/02 10:27AM »> Janet, the ordinance was adopted with addition of Condition #8 to provide additional buffering. Will you give me the wording for this condition? FYI, there were four conditions added to James Dean Consultants. Sue has already given me the revised ordinance on that one. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton(a)co.roanoke.va.us O~ AOANp,~.~ ~ A i 2 ~ 1838 ~ - Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District August 28, 2002 Ms. Aileen V. Bohon 3425 Andrew Avenue Salem, VA 24153 Dear Ms. Bohon: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the August 27, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, ,, ~- -~ ~~ `~ GamS~~ " C~:~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos @ co. roanoke.va. us OF ROANp~~ ti~~ z ~ ~ z 1838 ~ _ Board of Supervisors P.O. eOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District Harry C. Nickens AugUSt 28, 2002 Vinton Magisterial District Ms. Phyllis A. Johnson 155 Fort Lewis Boulevard Salem, VA 24153 Dear Ms. Johnson: Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the August 27, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, ~i° Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co.roanoke.va.us v OF FiOANp,~~ ~ I~ z' ~ a C~.a~xxr~ ~a~ ~a~xx~~.~..~ 1838 ~ - Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District August 28, 2002 Mr. Alan L. Perdue 4556 Van Winkle Road, #11 Roanoke, VA 24014 Dear Mr. Perdue: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the August 27, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, os~~~- Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos C~ co. roanoke.va. us OF POANp~~ ti ~ p ~ - z a ~~~~~ ~~ ~~x~~a.~.~e 7838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District Harry C. Nickens AUgUSt 28, 2002 Vinton Magisterial District Mr. Michael A. Shank 3021 Penn Forest Boulevard Roanoke, VA 24018 Dear Mr. Shank: Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the August 27, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate .package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, ~ ~-./dam ~~ 7~. ~~~_ f ~(~-~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Gerald Sgroi, Director, Human Resources Holt, Sheriff OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bo s @ co. roanoke. va. us v PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AMENDING AND REENACTING SECTION 22-82, "R.ATES AND FEES", OF CHAPTER22 WATER, ARTICLE II. "WATER SYSTEMS",DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR A CHANGE IN OFF-SITE FACILITIES FEES FOR MOTELS, HOTELS, HOSPITALS AND OTHER RESIDENTIAL INSTITUTIONS FROM A PER UNIT CHARGE TO A CHARGE BASED UPON METER SIZE The proposed ordinance for rate adjustments is being considered for adoption pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2-2111 and §15.2-2143 of the Code of Virginia (1950, as amended). The proposed change is to change the Off=site Facilities Fee for motels, hotels, hospitals, and other residential institutions including nursing homes from a per unit charge to a charge based upon meter size. A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney~and is mailable for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. f -1 ~ ti ~ Paul M. Mahoney Roanoke County Attorney Publish on the following dates: August 6, 2002 August 13, 2002 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Attention: Diane S. Childers, Clerk ~ ~ 14 __ Diane Childers - 22-82 Legal ad 8/6 & 8/13 Page 1 From: Vicki Walker To: legals@roanoke.com Date: 8/1/02 2:29PM Subject: 22-82 Legal ad 8/6 & 8/13 Hi, Martha, Please see attached legal ad to be run on August 6 and August 13, 2002. Let me know if you have any questions. Thanks a bunch. Vicki Vicki Walker Legal Secretary (540) 772-2007 vwalker@co.roanoke.va.us CC: Brenda Holton; Diane Childers Diane Childers - Mime.822 Received: from roanoke.com ([216.12.38.84]) by MAIL.CO.ROANOKE.VA.US; Fri, 02 Aug 2002 16:49:10 -0400 Received: from RT-Message_Server by roanoke.com with Novell_GroupWise; Fri, 02 Aug 2002 16:45:19 -0400 Message-Id: <sd4ab71f.047@roanoke.com> X-Mailer: Novell GroupWise 4.1 Date: Fri, 02 Aug 2002 16:49:07 -0400 From: Legals Staff <LEGALS@roanoke.com> To: VWALKER@co.roanoke.va.us Subject: 22-82 Legal ad 8/6 & 8/13 -Reply Mime-Version: 1.0 Content-Type: text/plain; charset=ISO-8859-1 Content-Transfer-Encoding: quoted-printable Content-Disposition: inline your ad is scheduled to run Aug 6 and 13. The cost is $296.78 thank you, Kim PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AMENDING AND REENACTING SECTION 22-82, "RATES AND FEES", OF CHAPTER 22 WATER, ARTICLE II. "WATER SYSTEMS*, DIVISION 2. *COUNTY WATER SYSTEM*, OF THE ROANOKE COUNTY CODE TO PROVIDE FOR A CHANGE IN OFF-SITE FACILITIES FEES FOR MOTELS, HOTELS, HOSPITALS AND OTHER RESIDENTIAL INSTITUTIONS FROM A PER UNIT CHARGE TO A CHARGE BASED UPON METER SIZE The proposed ordinance for rate adjustments is being considered for adoption pursuant to the authority found in Chapter 21, Title 15.2, more specifically §15.2-2111 and §15.2-2143 of the Code of Virginia (1950, as amended). The proposed change is to change the Off-site Facilities Fee for motels, hotels, hospitals, and other residential institutions including nursing homes from a per unit charge to a charge based upon meter size. A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Paul M. Mahoney Roanoke County Attorney (1960489) ~_-.----- Pa a 1 Diane Childers - Mime.822 ___ __~ ~ ____ 9 __. _._ , ~-- ~_.~_ ____._ ~_~._W. _. --- L,, .. Received: from roanoke.com ([216.12.38.84]) by MAIL.CO.ROANOKE.VA.US; Wed, 07 Aug 2002 10:38:53 -0400 Received: from RT-Message_Server by roanoke.com with Novell_GroupWise; Wed, 07 Aug 2002 10:34:59 -0400 Message-Id: <sd50f7d3.055@roanoke.com> X-Mailer: Novell GroupWise 4.1 Date: Wed, 07 Aug 2002 10:38:44 -0400 From: Legals Staff <legals@roanoke.com> To: VWALKER@co.roanoke.va.us Subject: Laurel Woods ad 8/13 and 8/20 -Reply Mime-Version: 1.0 Content-Type: text/plain; charset=ISO-8859-7 Content-Transfer-Encoding: quoted-printable Content-Disposition: inline Hey Vicki-- The cost of the legal for the two days is going to be $204.82. Just let the customers know to pay for it before 12 noon on Monday becuase it is set up as a cash only ad. If you have any more questions, let me know. Thanks-Jamie Farrington PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED 50' RIGHT-OF-WAY REFERRED TO AS iFUTURE STREET¢ LYING BETWEEN LOT 14 (TAX MAP #36.01-2-46) AND LOT 15 (TAX MAP #36.01-2-47), IN SECTION 2, LAUREL WOODS SUBDIVISION, SHOWN IN PLAT BOOK 9, PAGE 156, IN THE CATAWBA MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: August 7, 2002 Diane S. Childers, Clerk to the Board of Supervisors (1962753) »> "Vicki Walker" <VWALKER@co.roanoke.va.us> - 8/7/02 10:11 AM »> Kim/Martha, please run this ad as indicated. The petitioners will come in and pay for it themselves. Please let me know if you have any questions. Thanks again. Vicki Walker - -- - --. _. _.,. _.____ _-T ~~... CDiane Childers - Mime.822 Page 2 __~_.- ~_ __.____._~ _~~.__._ ___.-.~ __--- _W. .,_ ~-- Legal Secretary (540)772-2007 vwalker@co.roanoke.va.us PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED 50' RIGHT-OF-WAY REFERRED TO AS `FUTURE STREET' LYING BETWEEN LOT 14 (TAX MAP #36.01-2-46) AND LOT 15 (TAX MAP #36.01-2-47), IN SECTION 2, LAUREL WOODS SUBDIVISION, SHOWN IN PLAT BOOK 9, PAGE 156, IN THE CATAWBA MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: August 7, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: August 13, 2002 August 20, 2002 Petitioners will pay for the ad: Carole Edwards 1947 Laurel Mountain Drive Salem, VA 24153 Barry & Linda McCune 1927 Laurel Mountain Drive Salem, VA 24153 David & Lou Anne Keith 1951 Laurel Mountain Drive Salem, VA 24153 389-8888 Diane Childers -Laurel Woods ad 8/13 and 8/20 Page 1 From: Vicki Walker To: legals@roanoke.com Date: 8/7/02 10:11 AM Subject: Laurel Woods ad 8/13 and 8/20 Kim/Martha, please run this ad as indicated. The petitioners will come in and pay for it themselves. Please let me know if you have any questions. Thanks again. Vicki Walker Legal Secretary (540) 772-2007 vwalker@co.roanoke.va.us CC: Diane Childers LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of 419 Properties, LLC to rezone 3.9 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions and to rezone 2.7 acres from C-1, Office District to C-2C, General Commercial District with conditions to construct a hotel and restaurant located on North Electric Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board Please publish in the Roanoke Times: Tuesday, August 13, 2002 Tuesday, August 20, 2002 Direct the bill for publication to: 419 Properties, LLC Mr. Kam Patel 7120 Williamson Road Roanoke, VA 24019 (540) 366-7681 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of James Dean Consultants, LLC to rezone .64 acres from C-1, Office District to C-2, General Commercial District and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board Please publish in the Roanoke Times: Tuesday, August 13, 2002 Tuesday, August 20, 2002 Direct the bill for publication to: James Dean Consultants, LLC 1965 Arbor Ct. Charlottesville, VA 22911 (800) 448-4735 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on petition of R. W. and Joan C. Bowers to rezone 2.66 acres from C-1 C, Office District with conditions to C-1 C, Office District with amended conditions located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board Please publish in the Roanoke Times: Tuesday, August 13, 2002 Tuesday, August 20, 2002 Direct the bill for publication to: R. W. & Joan C. Bowers 5720 Williamson Road, Ste. 111 Roanoke, VA 24012 (540) 362-1214 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 3 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of William E. Lee to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres, zoned I- 2, Industrial District, located at 3716 Garman Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board Please publish in the Roanoke Times: Tuesday, August 13, 2002 Tuesday, August 20, 2002 Direct the bill for publication to: William E. Lee 1301 Goodwin Avenue Salem, VA 24153 (540) 389-5598 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 4 Diane Childers -Publication of legal ads -Reply T Page 1 From: Legals Staff <legals@roanoke.com> To: <DCHILDERS@co.roanoke.va.us> Date: 8/7/02 2:53PM Subject: Publication of legal ads -Reply Diane-- Martha is on vacation this week. Following are the costs and a copy of the four legals to run on August 13 & August 20. Let me know if you need anything else. Thanks-Jamie Farrington :) Legal #1---$163.02 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of 419 Properties, LLC to rezone 3.9 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions and to rezone 2.7 acres from C-1, Office District to C-2C, General Commercial District with conditions to construct a hotel and restaurant located on North Electric Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963194) Legal #2---$142.12 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of James Dean Consultants, LLC to rezone .64 acres from C-1, Office District to C-2, General Commercial District and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963203) A~x~ue~ 8.8-oa ®g'• a5~ Osc Legal #3-$142.12 LEGAL NOTICE Diane Childers Publication of legal ads -.Reply Page 2 ROANOKECOUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on petition of R. W. and Joan C. Bowers to rezone 2.66 acres from C-1 C, Office District with conditions to C-1 C, Office District with amended conditions located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963215) Legal #4---$133.76 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of William E. Lee to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres, zoned I-2, Industrial District, located at 3716 Garman Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963222) »> "Diane Childers" <DCHILDERS@co.roanoke.va.us> - 8/7/02 2:24 PM »> Martha, Please run the four attached legal ads on Tuesday, August 13 and Tuesday, August 20. Thanks! Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders@co.roanoke.va.us L - _ - __ _ _ _ _- _^_ -- - _-_ __ ._ - -_ - --- - _ Diane Childers Publication of legal ads -Reply ~~~~ ~ __ Page 3 Phone: (540) 772-2003 Fax: (540) 772-2193 Diane Childers - Mime.822 Page 1 Received: from roanoke.com ([216.12.38.84]) by MAIL.CO.ROANOKE.VA.US; Wed, 07 Aug 2002 14:52:45 -0400 Received: from RT-Message_Server by roanoke.com with Novell_GroupWise; Wed, 07 Aug 2002 14:48:53 -0400 Message-Id: <sd513355.087@roanoke.com> X-Mailer: Novell GroupWise 4.1 Date: Wed, 07 Aug 2002 14:52:23 -0400 From: Legals Staff <legals@roanoke.com> To: DCHILDERS@co.roanoke.va.us Subject: Publication of legal ads -Reply Mime-Version: 1.0 Content-Type: text/plain Content-Disposition: inline Diane-- ', Martha is on vacation this week. Following are the costs and a copy of the four legals to run on August 13 & August 20. Let me know if you need anything else. Thanks-Jamie Farrington :) Legal #1---$163.02 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of 419 Properties, LLC to rezone 3.9 acres from C-2C, General Commercial District with conditions to C-2C, General Commercial District with amended conditions and to rezone 2.7 acres from C-1, Office District to C-2C, General Commercial District with conditions to construct a hotel and restaurant located on North Electric Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963194) Legal #2---$142.12 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of James Dean Consultants, LLC to rezone .64 acres from C-1, Office District to C-2, General Commercial District and to obtain a Special Use Permit to operate a car wash located on 3504 Electric Road, Cave Spring Magisterial District. A ___ _ _ -----~-. ~-- --- ----~_ _ _-- --. __ ~.-.T -- __, _~.....~ Diane Childers - Mime.822 Page 2 J I copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963203) Legal #3-$142.12 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on petition of R. W. and Joan C. Bowers to rezone 2.66 acres from C-1 C, Office District with conditions to C-1 C, Office District with amended conditions located on the northwest corner of Washington Avenue and Spring Grove Drive intersection, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963215) Legal #4---$133.76 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 27, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of William E. Lee to obtain a Special Use Permit to operate a surplus sales business on 1.47 acres, zoned I-2, Industrial District, located at 3716 Garman Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 9, 2002 Diane Childers, Clerk to the Board (1963222) »> "Diane Childers" <DCHILDERS@co.roanoke.va.us> - 8/7/02 2:24 PM »> Martha, Please run the four attached legal ads on Tuesday, August 13 and ~_Diane Childers Mime.822 Page 3 Di~.~ ~` ~ From: Legals Staff <legals~roanoke.com> To: <VWALKER cLDco.roanoke.va.us> Date: 8/9/02 8:32AM Subject: Verizon Rooftop legal ad 8/13 & 8/20 -Reply Hey Vicki- This one will be $204.82 for the two Tuesdays. Thanks-Jamie Farrington :) PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP, D/B/A VERIZON WIRELESS, FOR ROOFTOP SPACE ON THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: August 8, 2002 Diane S. Childers, Clerk Ito the Board of Supervisors (1964683) »> "Vicki Walker" <VWALKER@co.roanoke.va.us> - 8/8/02 5:29 PM »> Jamie, Attached is another ad to run as indicated. Please call me if you have any questions. Thanks again. Vicki Vicki Walker Legal Secretary (540) 772-2007 vwalkerti~co.roanoke.va.us From: Legals Staff <legals~roanoke.com> To: <VWALKER~co.roanoke.va.us> Date: 8/9/02 8:18AM Subject: Technology Zones legal ad 8/13 & 8/20 -Reply The legal to run on 8/13 & 8/20 will be $192.28. If you need anything else, let me know. Thanks-Jamie Farrington :) ****************************************** PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE TO ENACT CHAPTER 25 -TECHNOLOGY ZONE OF THE ROANOKE COUNTY CODE TO PROVIDE FOR SPECIFIC INCENTIVES AND BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX EXEMPTIONS WITHIN DESIGNATED TECHNOLOGY ZONES A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: August 8, 2002 Diane S. Childers, Clerk Ito the Board of Supervisors (1964670) »> "Vicki Walker" <VWALKER@co.roanoke.va.us> - 8/8/02 6:03 PM »> Jamie, here's another ad to publish on the dates shown. Call if any questions. Thank you. Vicki Walker Legal Secretary (540) 772-2007 vwalker cLDco.roanoke.va.us PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S. W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP, DB/A VERIZON WIRELESS, FOR ROOFTOP SPACE ON THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearingscheduled as aforesaid. Dated: August 8, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: August 13, 2002 August 20, 2002 Send invoice to: County of Roanoke General Services 1216 Kessler Mill Road Salem, Virginia 24153 Attn: Anne Marie Green PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearingon the following: ORDINANCE TO ENACT CHAPTER 25 -TECHNOLOGY ZONE OF THE ROANOKE COUNTY CODE TO PROVIDE FOR SPECIFIC INCENTIVES AND BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX EXEMPTIONS WITHIN DESIGNATED TECHNOLOGY ZONES A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearingscheduled as aforesaid. Dated: August 8, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: August 13, 2002 August 20, 2002 Send invoice to: Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Attn: Diane S. Childers, Clerk PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE TO ENACT CHAPTER 25 -TECHNOLOGY ZONE OF THE ROANOKE COUNTY CODE TO PROVIDE FOR SPECIFIC INCENTIVES AND BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX EXEMPTIONS WITHIN DESIGNATED TECHNOLOGY ZONES A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: August 8, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: August 13, 2002 August 20, 2002 Send invoice to: Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Attn: Diane S. Childers, Clerk PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, August 27, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CELLCO PARTNERSHIP, A DELAWARE GENERAL PARTNERSHIP, DB/A VERIZON WIRELESS, FOR ROOFTOP SPACE ON THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: August 8, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: August 13, 2002 August 20, 2002 Send invoice to: County of Roanoke General Services 1216 Kessler Mill Road Salem, Virginia 24153 Attn: Anne Marie Green i Di __ Childers -Fwd: Vinton Business Center From: Paul Mahoney To: Diane Childers Date: 7/24/02 11:53AM Subject: Fwd: Vinton Business Center Diane: See attached email from Clay Goodman about this item. I had told you that the Town wanted this item on the A~~ agenda for a public hearing. It now appears that it will be on the Aug. 27 agenda, and we can hake an evening public hearing. 1 Paul ~i3ia~iE~ Childers -Vinton Business Center a From: Clayton Goodman To: Elmer Hodge Date: 7/23/02 3:04PM Subject: Vinton Business Center Elmer and Paul: Buck has sent a letter to your Clerk advising her of the VBC land acquisition issues. Buck has announced that he will have publish necessary ad for this hearing on the 13th of August. It was my understanding from talking to Dr. Nickens and Elmer that this issue most likely should be delayed until the second meeting in August. It should be delayed for several reasons. First, Elmer will be out of Town on the 13th. Second, a Board member will be out of Town. Three, Elmer wants John Chambliss to contact each person left on the list and talk to them before the Board meeting in order to provide the Board with a decision. Due to this, I have asked Buck to not place the ad until further orders. I hope this is correct as to my understanding how the County wishes to proceed. Please advise if I am incorrect. B. Clayton Goodman, III Vinton Town Manager Vinton, VA 24179 540.983.0607 CC: Mahoney, Paul y w WILLIAM L. HEARTWELL, III, P.C. ATTORNEY AT LAW 16 EAST MAIN STREET P.O. BOX 470 FINCASTLE, VIRGINIA 24090 WILLIAM L. HEARTWELL, III E-MAIL: buck@heartwell.net June 21, 2002 Paul M. Mahoney, Esquire Roanoke County Attorney's Office P.O. Box 29800 Roanoke, Virginia 24018 RE: Vinton Business Center Dear Paul: TELEPHONE: (540) 473-1213 TELECOPIER:(540) 473-1010 This confirms our recent conversation that we would like for the Board of Supervisors to consider the Vinton Business Center condemnation resolution on August 13, 2002 rather than July 23, 2002. We will take care of publishing the notice and I will deliver to you the plats and a more refined version of the resolution to be held for possible public inspection. Thanks again for your cooperation and help. Sincerely, G~i~-- William L. Heartwell, III WLHIII:ab cc: B. Clayton Goodman, III, Town Manager 08/12/02 MON 15:14 FAX 540 X49 7407 . ''M VA AMATEUR SPORTS X002 VIRGINIA AMAY~UR SPORTS, INC. PRESENTING SPONSORS Virginia's 13 ABC PREMIER SPONSORS clear Channel Communications, Inc. High Peak Sportswear Lewia Gale Clinic Valleytlal9 Footls SUPPORTING SPONSORS Valley Vlew Matl Viatar Eye Center GOW M@DAL SPONSORS Adelphia Ousiness Solutions Coca Cola Holitlay Ilan - TOnglewood SLYER MEDAL SPONSORS B88T BIu6 Ridge Copier First Toam Auto Mall Lanford Brothers tiRONZE MfsDAL SPONSORS Advance Auto Pans AEP Carillon Health Systems Qelta Dental Plan of VA Mountain Springy Wytyr Play It Again Sports Roanoke Ftvlt & Produco waldvogcl, Poe ~ Cronk PATRON SPONSORS Memper One NBC Bank Str Speody Voice Tel 711 C 5th Street, NE Roanoke, Virginia 24016 (540} 343-0987 FAX (540} 343-7407 www.commonwealthgames.org August 12, 2002 The Honorable Joseph B. Church Chairman, Boazd of Supervisors Roanoke County Board of Supervisors PO Box 29800 Roanoke, VA 24018-0798 Dear Mr. Church, Virginia Amateur Spozts would like to have the opportunity to say thank you to Roanoke County for their outstanding support of the 2002 Commonwealth Games of Virginia at the Board of Supervisors meeting scheduled for Tuesday, August 27, 2002 at 3:00 pm. My presentation will take approximately 5-XO ~n-linutes. 1 would also like to present a plaque to the county and the Board of Supervisors. Please accept nr~y thank you in advance for giving me this opportunity to say thank you. Sincerely, _`•_' ~~h Peter Lampman President Promor+~g Sports !n ~hv Olympic !deal SxnCtioneJ by rho National Congress of State Games and recopnizeo by the Untied States Olympic Commutee ,~ RCCyCICtl PapOr Sponsor of 08/12/02 MON 15:14 FAX 540 343 7407 VA AMATEUR SPORTS .. F~ 'o: - ax #_ ~~z - zlg3 rorn:. ~ la~.~.~ late: ~ ~2 - q Z- . lumber of pages -~___ ~cluding cover sheet: Remarks: ~~ ~.~`. ~ T'S INC rn~~~w w~wrEUr+ s~oe~ 711 C 5th Stccet, NE Roanoke, Virginia 240I6 Phone: 540-343-0987 Fax: 540-343-7407 Urgent ~or Xour Review ~ Rtply ASAP ~ Please Comment ~ a Kt, - i~ ~ ~- Nom- (~ ~ a~, w~- '9~' ~w~ K~'r-" J ~~1 ~~ ~. ~ 001 a r f ~ ,+.;. ..t 1~ ^~ ~ ~ 1 ~' .. ., r?~....fi P ,: RESOLUTION OF APPRECIATION WHEREAS, Lorinda G. Lionberger was appointed by Governor Allen to the Commonwealth Transportation Board (CTB) to represent the 12-county Salem District in February 1994, reappointed in 1997, reappointed by Governor Gilmore in 2001, and served through July 12, 2002; and WHEREAS, during her 10 years of service, Mrs. Lionberger worked diligently with fellow CTB members to ensure that transportation dollars were equally distributed among nine districts; and WHEREAS, I-73 progressed through its earliest and enduring challenges, and countless enhancement projects were approved for I- 81 during her tenure; and WHEREAS, additional regional projects were begun and/or completed during Mrs. Lionberger's service, including the Moneta Bypass-Route 122, the four-laning of Route 58 through Patrick County, and the pedestrian bridge in the City of Roanoke; and WHEREAS, she served on the Roanoke Regional Chamber's Transportation Advocacy Group, dedicated to and supporting improved transportation systems throughout the greater Roanoke Region as a means of enhancing our diverse and growing regional economy; and NOW, THEREFORE, we, the Board of Directors of the Roanoke Regional Chamber, recognize, appreciate, and commend Rindy Lionberger for her service as the Salem District representative on the Commonwealth Transportation Board; AND, Further resolve, that the Roanoke Region is a better community for the work that she did. SEAL G. Michael Pace, Chairman 1~ ROANOKE REGIONAL CHAMBER OF COMMERCE September 16, 2002 ~,y: VDOT COMMUM7Y AFFAatS-S~L.FIY~ DISTR'LGT P O BOX 3071 (7311'~RR'LSON AVE7JUE~ SALEM, VA 24153 540-367-5322 FAX; 540-387-5429 35AM;JetFsx #403; Page 1 '~~IIU~ ---- ~ .. ^ U~'9~ O For RMriew d Ples;e Cor~t~ ^ Algsa Reply f7 Pleaae Recycle y: VDOT Salem Community Affairs 5403875429; OB/06/02 11:36AM;JetFsx #403; Page 2 August 6, 20Q2 LORINDA LIONBER6ER COMMONWEALTH TRANSPORTATrON BOAl~D FEBRUARY 1994-JURY 12, 2002 Per phone conversation with Rindy this morning, listed below are a few of the pro jects she has worked with akN-g with some comments from her. "MOST PROVD OF" 'lots of friends at VDO7" "so proud of VDOT and to know the real people" ROUTE 4b0 B PA55 3A NEW RIVER VALLEY Everyone had to work together Vitally needed for everyday life COUNTLESS ENHANCEMENT PRO~'ECTs Credit the board giving egtxtl dollar amounts divided between 9 districts Salem bistrict received quality applications I-73 saw through the some of the hardest stages Not only the work but the emotional aspect I-81 MONETA BYPASS-ROUTE 122 PATRrCK COUNTY -ROUTE 58 Real thrill to work on the county's first four-lane road PEDESTRIAN BRIDGE-CITY OF ROANOKE Mas been a real asset to downtown and City of Roanoke By. Pat Bruce, VDOT - ,So%nr Pub/ic .lffairs - 3T8-5024 ~' y: VDOT Salem Community 5403875429; The Roanoke Timas, Tuesday, duly 1g, 20Q2 ~olraalar,s 11 : 36AM; JetFax #403; Page 3/ 18 ~~~ ~~ ~~~ ~rn ~ 1 1S .~p~ ~~~~ ~ The a~ was a~ campQZgn ~~, and the his mark on it. ~12s test ~overr~r~~t to invest en now ~~~'~ading lcz2u~kers ~9'h to accomplish the job that needs to be do ne. is Departm~~ST shaking the Virgin its admir-istrative fo~PO~ation to this year Gov. undations earlier Purged the Con~o>;,w.ea~th , ~ no Cation Board. For better or wow ~r both entities now bear his personal stamp. During the election Campa~ ~ Year, Warner directed withering and accurate fire at the troubled ~QT, ~tunered by lwo previous adrninjs, trations that reduced it from a re_ spected, competent agency to ari in_ stctirtton that had become a poster ~~e~~agement and math- rrancy. from the~~g ! 0 Republic .14-member transpoon board last week and replacing them witllloyal Demo, Warner invites 13oIitical Criticism and retaliation. Bqt results ~'om a recent audit showing a catalog of j'DOT defieieneaes, many rubber-stamped by board members,.lustified some ~-__~__ radical remaking of the poll- YOllft C making boazd as well, do yqu thin ~rnf0riunatelY, VDOT the issues and its actions also were in mese edi S~onglY influenced by the To offer you two previous governors and ion, please a General Assembly imper- sde he Rpa vious to the nasty, desttvc- Vatiey, 1-8 five consequences of public 346-1234, d~suivestxnent in t~sporta- sign 109, an ~.o;~ uurastructure. When leave a he eco voice nomlc boom of the message, We nid-to-lace 1990s afforded publish a sel of r the ~ a the °ppon~ty to shore up auts on the road and highy~y systems across the state, the General a' Assembly follow Gilmore down the former Gov. Jim tax cuts as o P~mrose Path of critical pposed to mVestrnent in Aublic services. pe~ot'med b ple of the legerdemain Gilttiore's t y the agency during erm was the underfunding of maintenance to leave the false impression of more money awaiiable for new construction. Even at that, the parted amount of money for new projects was severely made to meet any needs other than ~ Quate ~n3' Aolitica.E favor with regional transportation districts and Iegiska- throu~ fictitious, urtatta,lnable Projections. Much credit should go to Warner for COmtnissioitixtg the state audit of VDOT, expo~g the shell then acting decisively to r Viand ,~ both the agency and the What ~p°on board. k about Even so, reformil~ the raised agency into a leanjugger- torials7 naut of keenly honed eff~- opin- ciency won't matter if the all General Assembly: compro- ~, out- miles its mission by ~ oke refusing -- y~ aggro -~ to xten- appr°Priate the resources d necessary to the task Even maiE ei~lcientjugSernauts will 'll run on the fumes of legisla_ ction Live parsimony off, so long. Al,1,: r c 0 e e espouses. ~,~ by: VDOT Salem Community Affairs 5403875429; 5e 08/06/02 11:37AM;JetFax #403; Page 4/18 -MorFinsvilfe Bvilefin, S~~nday, July Id, 2002 UVarner revamps highway board RIC1iNi0ND !AP? --= Aemoo- ratic Gov. Mark R Warner fol- lowedthrough on a promise to revamp Virginia's troubled road-building bureaucracy, replacing 10 Republican appointees on the Common wealth Transportation Board Eight ousted members had a year or more remaining on their terms. The new board will be dominated by Demoo- ratic activists, including two former state legislatAxs. Salem District representa- tive Lorinda Liopberger was among those removed from the board Warner appointed Omtee Ware of Roanoke, a lawyer and vicechairman ofthe state Democratic Party, in her place. The Salem District includes Henry County, Mar- tinsvilleand Patrick County. warner retained two GOP activists fmm northern virginia - J, Kenneth Klinge and Leonard S. "i~obie" Mitchel, supporters ofasales taxhilreref- erez~dum that Warner has pushed to pay fortransportatiop projects In theiY'region. "It's shout a tax increase for northern Vugiuia roads;' oust- ed board member Itoy Parrish Byrd of Chatham said FYid~-. ``You just see where the money goes. Let's not be naive about it it's all about raising taxes." wa_*ner also appears to have brokennewground by appoint- ing anenvironmental frgtrt~e, Gerald P. McCarthy of Rich- mond, to the board McCartkty, executive director of the Vir: ginia Environmental ]~dow- ment,replaces developerBryan E. Korublaa The Vlrgiula Department of Transportation, which the board oversees, has been criti- cited recently for poor fiscal management, underestimating construction costs and environ- mentalfailures. Despite that; memt~,~*rhip oa the Commonwealth Trans- portation Board is one of the most sought-after citizen appointments in state govern- ment. The board manages the stats's;±32 bdlian transportation budget, deciding which high- ways will be built and where they will run. warner said his appointees "represent an understanding that fiscal realities and profes- sional cash management must guide our transportation plan- ning at every step, and that sound transportation manage- ment is essential to economic grown, iatproved quality of life, and clean air." Other new members appoint ed FYida3- were farmer nel. Julia CoanalTrv of ArlIngboaf Helen Dragas of Vil'ania Beach, a developer, FrankGoodpasture III of Bristol, a car dealer, James Keea ofVansant, a busi- Aessnnan; Harry Lester of Vir- ginia Beach, acommercial real. estate broker; Phillip Stone, president of Brldgewataer t;ol- lege; Hunter Watson of Far- mville, a busiaessmaa and lawyer, and Yynchburg lawyer Kenneth Spencer white. Severalcontributed tvWarn- er's campaign last fall. Lester was the largest donor at $9,.00. warner also reappointed Ambrose w. Bailey of Rich- mond, afuneralbomemanager, and fornierDel. JohnJ. "Butch" Davies ofCulpepertotheboard. He had appointed Bailey and Davies earlier to fill out short unexpired terms of previous board members. y: a em Community Affairs 5403875429; 08/06/02 11:37AM;JetFax #403; Page 5/18 r The Roanoke Times, Saturday, July 13, 2002 l~oanoker Onzlee Ware arnonq 10 appointees Warner remakes highway board "I wanted to be on a board that actua3lywould have some issues to deal with," pnzlee Ware said. RY RAY 1't1EED THE 80AN0Xb' TIDIES Gov. Mazk Warner on Fli- dayreplaced IQ rhembers of the buflrcl that makes 'Virginia's «<ajor highway decisions and :cppainted Roanoke lawyer G~~rl<_~ Ware to one of the seats. Ware, who also is vice chair• man of the state Demo- cratic Party, replaces Lorinda Lionberger as the Salem District's member of Wale the Com• monwealth Transportati.,., Board. "1 wanted to be on a board that actually would have Some issues to deal with," Ware said. But he stopped short of expressing any opinions about the widening of Interstate 81, the routing of proposed Inter- state 73 or the financial prob- lems facing the Virginia Department of Transportation. "I need a little tune to make sate I lrnow all the facts and the data oefore I step out anti gyve my opinion," Ware said. °Once f have aU the facts, I will have an opinion." Lionberger, who had beer, reappointed by former Gov. Jin; Gilmore in December to a tern; that would have ended in 2tx-~. said she wasn't surprised about being replaced "The governor hag exercised his privilege, and T wish Onzlee all the success in tl~e world," Lion- berger said. Warner's near-complete hoasecleaniag of the transporta_ lion board came after a state auditor's report this week said finances have been mismanaged by the Virginia Department of T~portation_ The trati5portationboord does not Control the agency's finazces, but Warner said aRei ttg office in January that the board had approved more new highway projects than the state Could afford to build. The nevr-highways list was cut by one-third statewide, including about a dozen projects in the Salem District. The transportation board has 14 members; only two of Gilmore's appointees remain. Of the IO replaced h}iday, eight had one or more years remaining ~ their terms. Warner reappointed two board members he had named to the board earlier this year_ Warner kept Kenneth twinge of Alexa:tdria on the state board and also named him to the North- ern Virginia Transportatior< Authority, which oversees some h'ghwaY projects in the Waslvng_ ton suburbs. Lionberger said she wag glad Klinge was retained. "He's probably the most capable person on that board ir. terms of maki~i~; things happen," Lionberger said. The only other Gilmore appointee still on the ~ board is Leonard "Noble" Mitchel of Northern yfrginia, who is begin- ning his ftftt- year. Ware said he'U g~ his Cost taste of his lnew job Wednesday when the new board members attend an orientation session in P.ichmond- The board has a formal meeting the next day. Ware said he noticed that the state auditor's report suggested the trar-sportation board focus more on statewide issues and less Sent by: VDOT Salem Community Affairs 5403875429; 08/06/02 11:3BAM;JetFsx #403; Page 8/18 ,<< Th8 Roanoke Times, Saturday, Juiy 13, 2002 on Local transporrxtion districts "I would say that the trans- portation boazd or VDOT should be looking at statewide improve- ments t0 the 4rartspottation sys- iem- Ihope this board wote't become a regiot>al board. wleere it's Northern Virginia versus Southwest Virginia, It's important for the entire state to have good 'wa;VS," ware said. Vlrare, ~8, grew up in Greens- boro, N.C., and moved to Roanoke 18 Years ago for a job with the Boy Scouts of America. Although he has developed a law practice, he stilt does eornmunity work with Young people- Also appointed to the board ~ida<y were former Del, Julia Connally of Az~lixigtcY; forntar Del. John "Butch" Davies of Culpeper, Helen Dragas of Vuginia Beach, a developer; rank Goodpastute ~ of Bristol, a car dealer; James Keen of VansaRt, a businessman; ~Y Lester oP Vugin;a Beach, a commercial real estate broker; Gerald Mc(;arthy of Richmond, director of ate environmental endowtttent; 1?hillip Stone, presi- dent of Bridgewater College; Hunter Watson of 1'arntville, a businessman and lawyer; and Lynchburg lawyer Kenneth Spen- cer Wldte. Most of them are Democratic ~~~- Several contributed tp Warner's election campaign, but none was ahigh-profile backer- Lester was the largest con- trihutor in the group at X9,300. W~u•e gave $~00. Ray Reed can be reached at 981.335: or -aYKs~roErtoke.com. Sent by: VDOT Salem Community Affairs 5403875429; -" 'the Roanoke Times, Friday, December 21, 2001 Lionberger keeps seat onboard ~,~>« ~~~ Lorizida Lionberger has been reappointed as the Salem district member of th,e Commonwealth 4Yansportation Board, Gov Tun Gilmore said Thursday. Her appointment could mean continuity for road projects, including a widening of Interstate 81 and plannhig for Interstate ?3. Lionberger has been a board member since 1994. . There waS Ito word Thursday on whether her appointment would be reviewed by Gov,-elece Mark Warner. Lionberger has been active in the Itepabtica~t par4y and supports GOP candi- dates finaztcially. She said Thursday that she serves at the pleasure of the gov- ernor, and 'as of Jan.1 S, that will be Mark Warner." . Warner has indicated he won't t~.ink about poi±acai appointments until sprhl,g. Lionberger was the point per- son for I-73 on the 17-member transportation board, never wavering in her belief that a new mad Ls needed to ease traffic on U.S. 220. The board approved an I-?3 route east of 224 through Roanoke, Franklin and Henry counties Last summer. "When • you're asked to con- tinue something you're doing, you've got to take it as a vote of confidence," Lionberger said. It's also a challenge, site said, because the board is coztfroriting highway maintenance issues. Llonberger's first appoint- ment to the transportation board came in 1994 when nQwly elected Gcw. Georgc AllExt GhoBe lter Co replace a member selected months earlier by his Democratic prede- cessor, Gov. Douglas Wilder. 08/06/02 11:38AM;JetFax #403; Page 7/18 Lionberger ryas appointed to a fall terra fn 1997. lri another appointment to the Edward G~arcia~i of Vlroginf2~B~~ to replace William Prett~+man ~ the Suffolk district representative, U)vYsses White of Manassas was reappointed. Reed can be -'s~hed at 981~,335~ a ea~roennkacom. Sent by: VDOT Salem Community Affairs 5403875429; 08/06/02 11:38AIU;JetFax #403;Page 8/1B ,.~ , Bond, Jason From: Governors Update Mailing List ~govupdate@gov.state.va.us~ Sent: Friday, July 12, 2002 2.18 PM To: GovemorsUpdate®vipnet.org Subject: Governor's News Release COMMONWEALTH OF VIRGINIA Office of the Governor Mark R. Warner FOR IMMEDIATE RELEASE Governor July 22, 2002 Con~act: Ellen ¢ualls Phone: {804) 786-2211, x2379 Cell Phone: 1804) 393-9429 Internet: ~~ww.governor.state.va.us GOVERNOR WARNER ANNOUNCES AP?OINTMENTS TO COt~tONWEALTH TRANSPaRTATION BOAR p, OTHER BOARbS AND COMMYSSIONS RICHMOND-Governor Mark R. Warner today announced appointments to the Commonwealth Transportation Board, as well as other boards and commissions. "I am pleased to appoint the following people to the Commonwealth Transportation Board," Governor warnex said. "They represent an understanding that fiscal realities and professional cash management must guide our transportation plann;rg at every step, and that sound transportation management is essential to economic growth, improved quality of life, and clean air." Courcil~crFredericksburgoandrmanagersofrBaileymE'uneraleService~ tot~ill credericksburq district seat; Julia A. Connally of Arlington, retired member of the Virginia House of Delegates, former transportation analyst for the Office of Technology Assessment, U.S. Congress, and former vice chair of the Arlington Planning Commission, to fill the urban-at-large seat; 'John J. "Butch" Davies of Culpeper, former member of the House of Delegates and partner with Davies, Bartell, Will, Lewellyn and Edwards PC, to fill Culpeper district seat; Helen E. Dragas of Virginia Beach, CEO of The Dragas Companies, to fill urban at-large sett; Frank Gcodpasture III of Bristol, president/general manager of 3oodpastuxe Mctor Company, to fill the Bristol district seat; ,lames L. Keen of Vansant, president of Keen FAR Services Ync., to fill the rural-at-large seat; Harry T. Lester of Virginia Beach, who owns Barry T_ Lester Conmerciaa. Real Estate and is chairman of the Chxysler Museum Foundation, to fill the Hampton Roads district seat; Gerald P. McCarthy e~ Richmond, executive director of .he viryiria F~~vironmental Endowment, and member of the Richmond Metropolitan Planning Organization's Citiaens Transportation Advisory Sent by: VDOT Salem Community Affairs 5403875429; 08/06/02 11:39AM;JetFax #403;Page 9/18 „ ~~ ,George Lyle of Martinsville, an attorney with the Rober[ W_ Haley law offices in Martinsville and Bassett; Robin R. Starr of Richmond, executive director of the Richmond SPCA. Governor`s Advisory Hoard of Economists Christine Chn.ura of Richmond, president and Chief economicC of Chmura Economics & Analytics; stepher. S, Fuller of Alexandria, professor of public policy anc regional development, director, Cente= for Regional Analysis, School of Public ?olicy, George Mason University; Gec-ge E. Hoffer of Richmond, professor of economics, Virginia Commonwealth University; Daniel C. Messersehmidt of Lynchburg, professor of economics, Lynchburg College; Michael David Pratt of Richmond, professor of economics and director of the Virginia Center of Urban Development, VCU; Roy L. Pearson of Williamsburg, chancellor professor of business, School of business, College of William ~ pyary; William M. Rodgers, III of Williamsburg, Frances L. & Edwin L. Cummings associate professor of economics, College of William & iNary. Mark P. vitner of Charlotte, N.C., vice president and senior economist, 'rJ~c::av_~ Secuxiti^~ Ava C. vollbrecht of Norfolk, director, market research and economics, Norfolk Southern; Roy H. Webb of Richmond, vice president, Federal Reserve Bank, Richmond resear~h department; Gilbert R. Yochum of Virginia Beach, professor of economics, Old Domin].en University. Board of Funeral Directors and ~rhalmers Joseph Jenkins, Jr, of Richmond, president of Joseph Jenkins, Jr, Funexa~ Home Iac.; Alone Cameron Miles of Richmond, chaplain, Noah's Children's Pediatric uospice. Chickaromi~y State Scenic River Advisory 3oard Douq sailer of Rich.'nond, area environmental manager =or Tyson Foods Tnc.; Margot W. Garcwa of Richmond, associate professor, Department of Urban Studies and Planning, Virginia Co.'ttcronwealth University; Michele Monti o.f Ric?~mond, assistant director, Division of Waterborne Hazards Cent-ol, v;rginia ~epar[ment of Health. 'Repppeincmant 3 Sent by: VDOT Salem Community Affairs ~~ 5403875429; 08!06/02 11:39AM;JetFsx #403; Page 10/18 NEWS RELEASE v-'ginia Department of Transportation FOR I>~[EDLATE REL&A8$ coxT~CT: Jiuoa Bond X640-387•aaao~ 6ALEg[ 196 6/Z7~97 LoriadA G. Lionberger of Peohook recently was reappointed to the Comuwnwralth Transportation Board by C3ovecnor George Allen. As a member of the hansportatioA board, . Lionberger wiU continue to repecse~ the 12-cotmty Sa1ee~ traaapormtion district which includes the counties of Bedford, Botetozut, Craig, Carroll, Floyd, Frenlcl,in, Giles, Henry, Montgomery, Patrick, Pulaski and Raapolce. The 16-member Commonwealth Tra~portntioa Bcud is reaponsibk for the general policies and tlu e$cieut and ~oaotrtic drveIop,taeat of Vitgigia's traasp~ortation system. It chooses which roads to build or improve, Allocates futrds for vAtious traasportstion mom, picks locations for roAds AAd awards oontirACts for road cpn, Lionberger hu served on the Commonwealth Tn~oa Hoard since February of I 994 when she wAS appointed by Gov. Allen. Lioaberger has bees reappointed to a second four. Y~ tam, effectivt Ju1y.1,1997 acrd ending Jute 30, 2001. She is accou~ag and human resources coordinator For Lianberger Construction Co. of Roanoke. -esd- Sent by: VDOT S21em Community Aff2irs 5403875429; 08/06/02 11:40A1~;]etFsx #403;P2ge 11/18 Stsn. N. ~Nn Roaetrr N. I~stnRnt ock solid iu their belief that the magic of the arts can bring beauty 'nto the lives of every man, worttan and child, this grandson of city benefactor, newspaperman and banker Junius B. Pish- burn, and his South Carolina-barn wife have ]ed the march for valley and state art causes over three decades. A former news• paper man, Fishbutn earned his baccalatue- ate degree from Washington aqd Lee, did prdduate work at Coltmbia University and Wd5 fl Staff Wr]tCr, CplGmnist and edi[Orial page editor at 73,e Rowwke Times. Widt service to Mill Mountain Theatre dating back to 1965, he was honored this year with the group's Summit Award Other special interests include board activities with Opera Roanoke, the Art Museum of VNest- em Virgjtiia, the Iced Cross and Noah Cross School. Blside her partnership in the former Penelope's knitting and fabric shop and work as a former trttstce of Hollins, her energy has helped fuel such efforts as 13RAV'o, a state-wide organization direct• ROANOtSER • SPP'TEMBP.R 1995 ed at persuading legislators to inaease funding far Virginja arts, PIanned Yarent- hood, and the Virginia Branch of the Nantre Conservanry. The couple has three children: Laurie Farr, 32, of Chevy Chase, Md.; Sibyl Knelling, 29, of Aenves, Colo.; and 131air, 2b, of San Francisco, Calif. Rtt~y nND S,~ L. LIONSrrecFS Ja. ern leaders. Born parents. Born achievers. Sam and Mindy Liouberg- tx are all that Orr one hand, they Stand 8S a ratified Cpnple With SvCh deep family eommitnxnt that each has earned Mother of the Year/Pattter of the Year awards. On the other, they've broken new ground for their clubs miid organi~tions. For him, that's meant carfy+}ng the family's tie to the Lutheran Children's Home (now Luthetatt Family Services r>f Virginia) into the third j;enon. And founding the Min- nick `~dtt~tiioti Center in~~Selteat for emo- tionally handicapped children. Serving as chairman oi` the board and only maaage- mertt board chairman far Brandon Oaks Retirement center, tht f2?-million Lutheran facility. Also honored with the Jaycees' I)istingnished Roanoke Valiey Citizen Award, other interests on his schedule include; The Nt:w Century Council, ehair- maoship of the Junior Achievement Hall of Faroe T)inner and WBRA Auction: vice chairmanship of the Smith Mountain Lake 4•H Center, and presidency of the Salvation Army Advisory Board To top it off, Lion- berger also heads the Finance and Invest- ment Committee of the Lutheran Theologi- cal Southern Seminary in Columbia, S.C., is an advisory board member at the Virginia Tech College of Architecture, a past Tech Alumni board member and former president of the Associated General Contractors of Yrrginia. Ho now fulfills duties as drrector of the national group's eight million mem- bers. His wife is equally gifted. She has co- chaired the Roanoke Valley Horse Show and been district president of the Virginia Federation of Woman's Clubs, pcrfomtjng with such distinction that the $t~mbleton Juniors created the Rittdy Lionberger Lead- 17 l+o>tbttger, A fatlur of tfu ysar, a mother ojthe year. Sent by: VDOT Salem Community Affairs .~ ership Awardsn her honor. She also workz!d as a TRUST board member and president of the Roanoke Valley Speech and Hearing Center. But she's proudest of her record as a den mother and two-year head T-bal! coach. Though she's just finished terms with the Roanoke County Public School Education Foundation and Roanoke Valley Convention and 'Visitors Bureau, her biggest job to date has been her appoint- men[ to the Commonwealth Transportation Board by Governor Allen. Today the pair work togetht;r at Lionbergcr Construction Compaq - he as president and CEO, she as director of accounting and human resources and have moved to WAter's 1'sdge at Smith Mountain Lake. They have four sons: Sam III, 29, Chuck, 24, and Greg, 2I, all work- ing in Roanoke, and David, 26, an attorney in Nashville, Tenn_ pan.t.ls ~rtn ,]<not Ottai Transplanted from his native Chicago and Schenectady, N.Y., this 10-year U.S. Congressman came en town, 18 5403875429; 08/06/02 11:~41AlA;Jet!•ax #403; Page 12/18 mattaged General Electric's Salem plant, rose to vice president, and oversaw loca- tions in Charlottesville and Itichmend, as well as in the valley. Then, in 3anunry 1982, he hung his Corporate linage. Offi- cially retirod, he had simply turned another page; the role of political candidate. A year later, he was in Washipgton assuming dutirs as Sixth District represente[ive ... "a one-person job in which you account to 500,000 people" An overwhelming favorite who garnered 85 percent of the vote in his last election,-Olin quit in 1993, but hasn't slowed down. A Cornell Univer- sity graduate, he works today from a fully equipped home office as be co.oha~ dte Coalition for the Blue Ridge Parkway, ded- icated to the presen+adon of the roadway's natural besury, and The Concord Coalition, a group Concerned with the federal deficit and spanning all 50 states. Involved at both srate and valley levels, he co-directs locally with forma Congressman Caldwell Buller. His wife's accomplishments are equally exceptional - selection in her junior year to Phi Beta Kappa at Cornell, a masters from Syracuse University, 11 yeazs as a school psychologist, working with TAP's Head Scant Program. In Roanoke, she has served on the board of The Achievement Center, the Arts Council and is Currently a Virginia board member of CHIP {Comprehensive Health Investment project), a care coordi- nation program for at•risk youngsters ages six and under. Her special interests during her years as a congressional wife: Peace Links,- an irtterculturat program, and the Memal Health Association for Children, in which she worked with Tipper Gore, wife of the Vice President. An accomplished musician, she is also active in several musi- cal groups and performs two-piano selec- tions. Parents of five, the Olin's children are James 7r., Richard, Tom, Kathy and Trina. They also have 10 grandchildten. BAtt)3ARA AND FORR£S'T 1K. LA,NDQN The area's most influential media pair, he is executive editor of The Roanoke 7Ttnes, she vice president ROANOKFR ~ SEPT5MB6It 1995 lmi and PhyBct Olin. A parkway advocate, an associau of 7Fpptr Corr. !fm'bat'a and lh+osry I~don. Mra Sent by: VDOT Salem Community Affairs 5403875429; 08/08/02 11:41AM;JetFax #403;Page 13,'18 )PA-t7 NEWS RELEASE ~"~T Virginia Department of Transportation k,OR ID4~DIATE RELEASE CONTACT: Laura Bullock (387-$493) SALEM 82 11/22/95 LIONBERGER R£CEIV$S AppOINTMENT TO TRANSPORTATION ADyISORY PANEL Lorinda G. Lionberger of Penhovk has been appointed to the newly-created Public-Private Transportation Advisory Panel by Virginia Secretary of Transportation Etobert E. Martinez. A member of the Commonwealth Transportation Board, Lionberger repzesents the 12-county Salem transportation district. She is accounting and human resources coordinator fox Lionberger Construction Co. of Roanoke. Members of the advisory panel are responsible for analy2ing and evaluating proposals for transportation projects which could be carried out through public-private partnerships. The panel wi.il recommend to the Commonwealth Transportation Commissioner those projects which promote Virginia's transportation goals and serve the public interest. Others on the panel are: a member of the engineering academic community; the deputy secretary of transportation; and from the Virginia Department of 'transportation, the chief engineer and assistant commissioners for finance and operations. (more) Sent by: VDOT Salem Community Affairs 5403875429; .. ~~ VDOT - Li.onberger Receives add ohe 08/06/02 11:42AM;JetFax #403;Page 14,'18 The new Public-private Transportation Advisory Panel is part of a selection process established by VDOT under the Public- Private Transportation Act. Phase one of the process requires a conceptual proposal to be submitted to an Initial Review Committee which will assess the proaect's feasibility and the proposer's qualifications. If a pzoject merits fuzther cons£deration, it will be recommended to the Commonwealth Transportation Board. The board will review the proposal and approve or disapprove it fox fuzther action. Phase two of the process involves submission of detailed documentation for final evaluation by the public--Private ?'ransportation Advisory Farrel, which then recommends projects to the Commonwealth Transportation Commissioner. Lzonberger has served on the Commonwealth Transportation Board since February of 1994 when she was appo~.nted to the position by Gov. George Allen. The transportation board decides the location of hichway routes, reviews construction contracts and ensures that the state is in compliance with federal regulations. --end- Sent by: VDO a em ommunity airs 54038754 a , The Frankf;n News?ost tilortday, Nov, 2), 1995 Lionber9er joins n PENHOOK -. ~ ~ n ~ I Lorinda G. Lionberger of I'enhoak has been appointed to tJ,e newly created Public-Private ~'~Panaion Advisory Panei by Virginia Secretary at Transportation Robert E, Martinez, A member of the (~- mOnwealth '1'rahsportation Beard, Laadtbetger rePreseots the 13-coynty Clem trae- sPortation district. She is accounting and hvrttan 'esources coordinator for Loaner Construction Co. of t-vrirrda Lionberger Members of the advisory analysing and eva Pape! are responsible for icontinuee Mating prop~}s for transportation on Pa4e 8J Lionberger joins panel (Cenlinueq frem pa9e ~ ) projects which cott)d be carried out through pablie- private psrtnershipe, T}1e panel wail recommend to the Commonq,ealth Transportation Commissioner those Projects which promote Virginia's transportation goals and serve thepubiic interest. Others on the panei are: a member of the engineering academic cornntunity; the y secretary °f transportation; and front the Vidrginia Departmeet of Transportation, the chief engineer and assistant commissionersforfinancea~o~.ationa The new Pubiic•private 1'ranspvrtation Advisory panel is part of a selection process established by Vt)OT ander the publ~_p~vate nansporfation Act. ~ hoase °'~ °f the Process regetires a conceptoai posal to be submitted to an initial Review Com- mittee which will assess the project's leasibitity and the proposers gttallticadons. If a project u-erits further conslderstion, It 9'viii be r~mended to the Connmonwealth Trans 8~t'd- The board Hill review the proposa 1 and a~pprolve °r ~epprove !t for ittrther action. Phase two of tAe prods involves submission of detailed docvmeatation ter fiaa) evaluation by the Public-Private Transportatiaet Advisory Panel, which ~ a~recommends protects to the ~ininonwealth Pot'tatiol~ Commissioner. Liohberger has served on the Commo~caith was ai~ot'tation Board sine February 1994 when she The tPPointed to ibe position by Gov. George Alleq, ~rtation board decides the location of ~8hway roufes, reviews CongtI'netion contracts and ensures that the state is in compliance with federal regulations. 15/18 Sent by: VDOT Salem Community Affairs 5403875429; r R , -~- v~r ~ n ~. or shakes up 08/06/02 11:43AM;Jgj~~#403; Page 16/18 Roanoke Tunes 8 Wor-d.~ws, Saturday. Feb. 12, 1994 state panels Assodated Press RICHMOND -- Gov. George .Allen put his stamp on two promi- nent panels Friday, appointing ,eight new members to the Cam- moawealth Transportation Board and replacing three members of the Virginia Racrna Commission. • '~' Lorinda Gregory Lionberger of Salem was natrted to the Transpor- tation Board to replace Robert i~ifil- liams of Martinsville, who was 'named to the board Doty last year by former Gov. Douglas Wilder. Ltonberger will fill Williams' urle`x- ~pircd term, which ends June 30, 1997. '-~ Lionberger, 48, iS an account- ing And human resources coordina- torfor I.ivnbetger Construttion Cv. &tie said she had not applied fvr the spot on the board. ~• • A member of the Roanoke Eounty Republican Woman's Club, Lionberger said she had talked with r111en on a couple of occasions ae carnPaign functions. She received a call front Betsy Beamer, Allea's sea ~etary of the commonwealth, asking -if she would accept the appoint- -mEnt. "I want to be certain this pan af, the state is well-represented," (.,ipnberger said. "It's very impor- tant that our viewpoint is taken to • Ric~tmond." ..:. Lionberger, a native of Schc_ `dzetady, N.Y., who grew up in the Rtsanoke Valley, has been with Lionberger Construction for t2 years, ' " She is a rrsember of the board of 't14Y~-ctors of the Roanoke Valley Convention and Visitors Sureau. Mask Warner, chairman of the state Democratic Party, was among the members of the Trattspottatio~q Board ousted by the Republican ~oV ernpr. ;,';Others ap ointed to the t6• tttgtnber boar were; Thomas A. Barton Jr. of Virginia Beach, wbo replaces Vincent !. Mastracco; H. Carter Myers III of Charlottesville, w o replaces Laura Ross Miller; eestious L. Newcomb of Freder- icksburg, who replaces Lawrence A. Davies; James Edward Rich of Middleburg, who replaces Warner, Roy Parrish Byrd of Ch-tham, who replaces G- Morris wel-s Jr.; Wil- liam Seabitt Ro~~dabush of Char- lottesville, who rplaces ~ stance R. Kincheloe; and U .;sea X. White of Manassas, who replaces Alan I. Kay. -~ White and Lionberger will serve terttLS that expire by lone 30, 1997. AIt the other appointees an fillinE terms through this June 30. The Transpc~rtstion Board con- siders the location 'of highway rOtlte3. reY3tW5 COtlStruCtiOn Con- tracts and ensures that the sUte is in compliaoee with federal regula- tions, Theshake-upon the five_mom_ bee Racing Comntissio:t comes on- ly a tcw weeks before its members plan to visit proposed track sites- Siz applicants are vying to build Virginia's first patimatuel betting trade. The commission's next scheduled meeting is March 1. Doctald price, the coptmis- sion's executive secretary, said new appointments won't slow the pro. less. "1 think they'll learn fast," Price said. "We'll be abk tq help them and give them some orienta- tion." Autona the commission mem- bers replaced was Hatnptan Roads developer Daniel Hotller, a bng- t~rne friend and financial supporter of Wilder. Robert Beck of Itiewport News wilt till Hoffler's term, which ends Dec. 31, 1995. Beck is We president and chief executive efTcer of Beck Companies, a ltvtel rAanagement company. will fill lames she( i~,a's;term, which ends bee. 3I. I996. Oare is president and chief executive oE>;i- cer of the Ogre Agency, a maaage- tnentservices group that 3p~ciatizes is equestrian businesses. Robin Tsaywick Williams of Crozier will [ill Stuart C. Siegei's term, whleh ends Dcc_ 31, 1998. Williams ran unsuccessfully last year against Del. Bart Dickinson, D•Louisa Cvanty. Sent by: VDOT Salem Community Affairs 5403875429; 08/06/02 11:43AM;JetFax #403; Page 17/1A a , Introduction Since the vuginia impartment of Transportationwss established in 1906, 11 commissioners, 84 board members hve a~nsportation secreraries and 20 governors have held affce. They brought the department through two world wars and the Great Depression of the 1930s. They weathered fY.nan~ly uoubled times, invoduced organizational reforms, withstood the uncertainty of federal support and celebrated the development of each new road and each new uansportation system. Their goal was to build and maintain safe, e$3cient, convenient systems that would bolster the economy and make uavel in Virginia alooked-forovard- co experience. They were smart enough to reflect the times, recognizing that societal growth calls for flexibility, that tradition grows outdated, and that change is eternal. 1fie following pages reveal some of the essential facts about these leaders. The information was taken from decades of manuscripts, some of their own writing. There is not room to tell the hopes and dreams tt~y must ~Ve cherished, the concern that must have accompanied ~~ decision-malting. But there was ample evidence in those historical documents of an unsurpassed cotnmitment toward promoting modern travel systems throughout the commonwealth. Because of their aspirations, visionary leadership and courage, they helped shape a department that is one of the best in the nation. Here are the people who made it happen .. . 3 ~r ~byv:. V~DOT SALEM DIST E . O. C. 540 375 9587; ! LJI.~~ 'Ihe Ytrginia Highway Couu'nission was established b9 the General Assembly on March 6,1906, under Chapter 73, Acts of Assembly, which read: "An act to establish a State Highway Corzuitission, to define irs powers and dudes; the term of office, salary and qualifications of the commissioner; to authorize the commissioner to call into consultation the professors of engineering in certain state insUtution5, and appropriating money ro carry the provisions of this act into effect." The commissioner was to be appointed by the governor. Phillip St. Julien Wilson was appointed first highway conunissioner bona term of six years, begitutingJulY 1,1906, and ,George P Coleman wa3 first assistant. GO the cornmiSSioner. The tlrst~staff-aon- sisted of a clerk, a stenographer, and a draftsman, The first coaunisstori;h~d fau;.t{i,~tn- bers, including the ~` -cointntsstc~rscr, a professor and taro depau of rivll eqr gineering ac the Cltuver6ity of 131tia, Y~u~t u!t ~ amend M a~ lnia and Polytechnic Institute. C' ,otnz{-i.~sion members, aside from the eocipus- . stoner, were w be civil englt}eering professors chosen bq the boards of vis• hors at the three respective insdtudons. In 1919, the General Assembly c~haziged the law, expandirt~ the.cotntilisSioh trorn four to five metnt%irs. 7~e gov error was co appoint the live me~• bens, with the advice and consent of the Senate. More importaruly, members were to be private cicizen~ chosen to represent mabr geographical regions of the state. 08/06/02 11:59AM;]etFsx #3; Page 1/1 'The five geographical regions were the Piedmont, 5outhside, Southwest, Tide- water and valley divisions. The legisladon said the commissioner would have "general supervision of the construction and maintenance of roads in the state highway system (and) may recommend ro the local road authorities of arty county, and to the gbvettior,"needed improv~eMtrYr'iti. ' , the public roads." It further directed the cotnrnissionct to pratride technical inforrmdon and publish articles on road building and to ptt.~a biennial report to the govrr• nor gluing an update on the depart- ments?a~compt~, ^!1 °eT-- 1i1~ ~rotri' 1920 w !1923;°thc cdtntniS3lptiet dkl•rtcx ser~`as ChairYriatt, but after ~9z3,~the tier served as chair of then b~ a~ldc~oa ~o Ells ,Q~1Cr totes. ...e, ~ ,-. - .1tT fifty' 19~42,`th~ t~etiertl'ASIy 'ag~aitt irE~nged'thc format of the cotn- tnis~ititi; eitdlti~ it from flwc tp nine 'roertibei9.' The conut~ioner ~V`d5'i~e` 'setae as t:hairtnan of the ooatitnisalon, end the. other members ce to aorne from ~ X highway, c~alct5 ~et~b• lisped ua 1922. 'ihose eig~c districts a~Ceady triad district engi~c~s. The di3• tcicrs were t3ristal,;Culpel?er,,i`r~der• icl~ittrg, iyrtchbtu, _g, Rlt<tsinonc~, Salem, Siatsuor~ and 5uffollc .: -, ,:> It~,1~74, the St;uctaace of the ion was again, fFom;r}ttx t~„1~: „. ~; ,: , rS:' addin8 atilt u at•e m~nber and a rural•at-large member. ,~ ,a 4 In 19$41, the catntrdssion grew from li to 12 members, with the addidonat member to represent the new distxkc of Northern Virginia, In 1985, the commission's name was changed from thc'V"itginia High- way and'Iransportatloa Commission to the V'uginia I~griwxy and'1Yans• portation Board y:;~ :~ Iri 1987, the board membership was e~c- pandedonce more, from 12 to 15 members, when the number of at•large members was increased from two to five, At least two of the at-large members were to be from urban areas, arli at kart two from rural areas. ~JaJ , ` ' ~t3'E~'1, and its.duties were eanar-ded At that time, nclud~ng the needs for high- ilw~ys, seaports, aitpotts and ,~. ., From: Brenda Holton To: Diane Childers Date: 8/21 /02 9:13AM Subject: Aug 27 Meeting - Rindy Lionberger resolution Ms. Lionberger called this morning and confirmed that she will attend the Aug 27 meeting at 3 p.m. She said that she appreciated the thoughtfulness of the Board and staff to do this. I will start working on the resolution from the information that Joyce Waugh gave us. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Elmer Hodge From: "Joyce Waugh" <jwaugh@roanokechamber.org> ~,` To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 8/9/02 1:41 PM Subject: RE: resolution for Rindy and question re: board actions Thanks, Brenda. As it turns out, our next board meeting is 9/16/02, and Rindy has agreed to attend. I just thought we had a board meeting this month. Have a good vacation. Joyce -----Original Message----- From: Brenda Holton [mailto:BHOLTON@co.roanoke.va.us] Sent: Friday, August 09, 2002 1:39 PM To: Joyce Waugh Cc: Diane Childers Subject: resolution for Rindy and question re: board actions Joyce, thanks so much for the information. It will really help us. I am going to be on vacation next week but please bring the information whenever you can. (Diane, for your information, they are presenting their resolution to Rindy on Aug 19.) About the Action Agenda, we don't email copies outside the County but they are still being posted on the BOS web page. Sometimes it takes a few days after the meeting to get it on there but usually by Thurs. Since I will be gone next week, it will be the following Mon. before it is posted. You can email Diane if you want to know something about the Aug 13 meeting. The address where the agendas and action agendas are located on the web is http://www.co. roanoke.va. us/bos/agenda. htm and then click on the action agendas. Hope this helps. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "Joyce Waugh" <jwaugh@roanokechamber.org> 08/09/02 01:03PM »> Brenda, Here's the resolution we did for Rindy. I'll bring by this other (18 pages) info as a reference for you, either later today or Monday. You used to do a report of the board meetings with a brief summary of agenda items with actions taken by the board (votes). Do you still do that? Is it put on the web site? Could we get a copy of that after each board meeting? We're trying to do a better job of following actions taken by boards/ members and councils/members and this would help. Katherine Campbell is our new executive assistant and works with Beth and me and will be working on this. «ResolutionRindyLionberger.doc» Thanks. Joyce Waugh, CEcD Vice President, Public Policy Roanoke Regional Chamber of Commerce 212 S. Jefferson Street Roanoke, VA 24011-1702 540-983-0700 x 226 fax 540-983-0723 CC: "Diane Childers" <DCHILDERS@co.roanoke.va.us> RESOLUTION OF APPRECIATION WHEREAS, Lorinda G. Lionberger was appointed by Governor Allen to the Commonwealth Transportation Board (CTB) to represent the 12-county Salem District in February 1994, reappointed in 1997, reappointed by Governor Gilmore in 2001, and served through July 12, 2002; and WHEREAS, during her 10 years of service, Mrs. Lionberger worked diligently with fellow CTB members to ensure that transportation dollars were equally distributed among nine districts; and WHEREAS, I-73 progressed through its earliest and enduring challenges, and countless enhancement projects were approved for I- 81during her tenure; and WHEREAS, additional regional projects were begun and/or completed during Mrs. Lionberger's service, including the Moneta Bypass-Route 122, the four-laning of Route 58 through Patrick County, and the pedestrian bridge in the City of Roanoke; and WHEREAS, she served on the Roanoke Regional Chamber's Transportation Advocacy Group, dedicated to and supporting improved transportation systems throughout the greater Roanoke Region as a means of enhancing our diverse and growing regional economy; and NOW, THEREFORE, we, the Board of Directors of the Roanoke Regional Chamber, recognize, appreciate, and commend Rindy Lionberger for her service as the Salem District representative on the Commonwealth Transportation Board; AND, Further resolve, that the Roanoke Region is a better community for the work that she did. SEAL G. Michael Pace, Chairman September 16, 2002 From: Diane Childers To: Brenda Holton Date: 8/21 /02 9:21 AM Subject: Re: Aug 27 Meeting - Rindy Lionberger resolution Thanks Brenda. If you need any help wading through all the info, just let me know. It looked like Joyce had gathered a lot of background information. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders@co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 »> Brenda Holton 08/21/02 09:13AM »> Ms. Lionberger called this morning and confirmed that she will attend the Aug 27 meeting at 3 p.m. She said that she appreciated the thoughtfulness of the Board and staff to do this. I will start working on the resolution from the information that Joyce Waugh gave us. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton(a.co.roanoke.va.us From: Brenda Holton To: Diane Childers Date: 8/6/02 8:40AM Subject: Fwd: RE: Reso for Rindy Lionberger Reply from Joyce. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "Joyce Waugh" <jwaugh@roanokechamber.org> 08/06/02 08:24AM »> Saw Laura Bullock, VDOT, at Friday's news conference and since she was going on vacation for a week she had forwarded the request to Pat Bruce. I'll check again today. Thanks. Joyce -----Original Message----- From: Brenda Holton [mailto:BHOLTON(a~co.roanoke.va.usj Sent: Tuesday, August 06, 2002 8:08 AM To: Diane Childers Cc: Joyce Waugh Subject: Re: Reso for Rindy Lionberger I haven't heard anything from Joyce this week. Copying Joyce to see if she has any information yet on the resolution. Joyce, do you have a date for Rindy to accept your resolution yet? Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton(c~co.roanoke.va.us »> Diane Childers 08/06/02 07:44AM »> Did we receive any information from Joyce Waugh concerning the above resolution? Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchildersC~co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 From: Brenda Holton To: Joyce Waugh Date: 8/2/02 10:38AM Subject: RE: Did you all do a resolution of appreciation for RindyLionberger, former CTB member? Joyce, thanks so much. Appreciate your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "Joyce Waugh" <jwaugh@roanokechamber.org> 08/02/02 10:30AM »> Brenda, I'll try to get ahold of Laura Bullock, VDOT, today. She was quite close to Rindy and also sad to see her appointment go. I'll get some facts together and send them to you. It may be early next week, but just yell if you don't hear from me as soon as you'd like. Thanks. Joyce -----Original Message----- From: Brenda Holton (mailto:BHOLTON(a~co.roanoke.va.us] Sent: Friday, August 02, 2002 8:22 AM To: Joyce Waugh Cc: Diane Childers Subject: Re: Did you all do a resolution of appreciation for RindyLionberger, former CTB member? Joyce, thanks for reminding us. Elmer does want to recognize her with a resolution at a Board meeting. He suggested August 13 but just in the preliminary stages since we haven't contacted her. Sorry but we have not invented the "wheel" on this one as I have no information. If you have any information, could we share? I expect we can get dates of her service from the CTB but other than that, I don't know. Thanks for any help you can give me. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton anco.roanoke.va.us »> "Joyce Waugh" <Iwaugh(a~roanokechamber.org> 08/01/02 06:02PM »> Brenda, Let me know if you've done one or plan to do one and if you've got some .~ wording already. Our Transportation Advocacy Group decided to do this and I've gotta get one together for our board (always LOVE when someone else invents the wheel first and I can just reshape it). Thanks. Joyce Joyce Waugh, CEcD Vice President, Public Policy Roanoke Regional Chamber of Commerce 212 S. Jefferson Street Roanoke, VA 24011-1702 540-983-0700 x 226 fax 540-983-0723 From: Brenda Holton To: Wilson, Brian Date: 8/2/02 3:02PM Subject: Re: Hokie Pride Day Thanks for the information for the proclamation. I will go ahead and prepare it. I believe we talked about the Board meeting on Tuesday, Aug 27 and that the proclamation can be presented at 3 p.m. or 7 p.m. You were going to let me know which time and who was going to be present to accept the proclamation. Thanks Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "Wilson, Brian " <Brian.Wilson@morganstanley.com> 08/01/02 04:37PM »> Per our conversation, the request for a Hokie Pride Day proclamation/resolution is attached. THANKS! Brian V. Wilson Hokie Pride Day Committee "*" Important Notice to Recipients """'* It is important that you do not use a-mail to request, authorize or effect the purchase or sale of any security or commodity, to send fund transfer instructions, or to effect any other transactions. Any such request, orders, or instructions that you send will not be accepted and will not be processed by Morgan Stanley. CC: Diane Childers Per our recent telephone conversation, the Roanoke Valley Hokie Club is requesting that the County of Roanoke issue aproclamation/resolution declaring Friday, August 30, 2002, as the third annual "Hokie Pride Day." We would like for the proclamation/resolution to take place the week of the event, at the discretion of the County. Below are some points that maybe used in the proclamation/resolution, should you deem it appropriate. Thank you in advance for your attention to this matter. Hokies throughout the Valley will be glad you did. Possible wording...please use as appropriate Whereas, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, her alumni and her supporters; Whereas, the Roanoke Valley is home to many thousands of Virginia Tech alumni and friends of the University; Whereas, Virginia Tech has brought great positive attention to Southwestern Virginia in academics, research and athletics; Whereas; the supporters of Virginian Tech have felt great pride in the accomplishments of the University; Whereas, the County of Roanoke has felt this same great pride in the accomplishments of the University; We declare... Please let me know how I can be of further assistance to you. THANKS once again! 9711 ~ ADAMS BUSINESS FORMS ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 27, 2002 AGENDA ITEM: Proclamation declaring August 30, 2002 as the third annual "Hokie Pride Day" in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni Association have requested that the County issue a proclamation declaring Friday, August 30, 2002, as the third annual Virginia Tech "Hokie Pride Day". President of the Roanoke Valley Hokie Club or Chairman of the Hokie Pride Day Committee will be present to accept the proclamation. Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ Denied () Flora _ _ Received () McNamara- _ _ Referred () Minnix _ To () Nickens _ _ _ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2002 PROCLAMATION DECLARING AUGUST 30, 2002 AS THE THIRD ANNUAL"HOKIE PRIDE DAY" IN ROANOKE COUNTY WHEREAS, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, its alumni, and supporters, and is home to many thousands of Virginia Tech alumni and friends of the University; and W HEREAS, Virginia Tech has brought great positive attention to Southwest Virginia in academics, research and athletics; and the supporters of Virginia Tech feel great pride in the accomplishments of the University; and WHEREAS, the Virginia Tech Hokie Club and the Virginia Tech Alumni Association, which extends membership to any and all supporters of Virginia Tech, are promoting Friday, August 30, 2002, as the third annual Virginia Tech "Hokie Pride Day"; and WHEREAS, the County of Roanoke wishes to recognize the positive impact of Virginia Tech on its community and to encourage all supporters of Virginia Tech, both individuals and businesses, to demonstrate their Hokie pride. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim Friday, August 30, 2002, as the third annual "HOKIE PRIDE DAY" in the County of Roanoke, and call its significance to the attention of all of our citizens; and FURTHER, we extend our best wishes to Virginia Tech, its alumni, friends and supporters for continued success in future endeavors. From: "Bob Williams" <rbw141@cox.net> To: <bholton@co.roanoke.va.us> Date: 8/22/02 8:51 AM Subject: All-Star Team Put Ray Martin down as an Assistant Coach instead of a regular coach. He actually just helped out at the local level and not the state level. Thanks, Kim ~ I ~~r David says it is like- Lick-Tee(Leichty) ~1 ~ ~ ~(:C m p e.' L :~ ~-~u~~ Q~ Ci h I~C' h 1~'- ~-~L ~ c~ r 5-~ ~x ~ S~~w~ From: <Coachwhf2@aol.com> To: <bholton@co.roanoke.va.us>, <bos@co.roanoke.va.us>, <dchilders@co.roanoke.va.us> Date: 8/21/02 6:05PM Subject: (no subject) I am responding to our recent phone conversation regarding the August 27th Board meeting. The 9 -10 Little League All Stars from Cave Spring American will be honored to attend the 7 pm meeting. Below listed is the team members and staff. Tyler Burgess Ian Trampe Parker Walsh David Stanley David Williams Logan Blankenbeckler Taylor Martin Alex Liechty Will Wagstaff Sean Kidd Bill Ferguson ~~r~ I Daryl Martin Mark Walsh Ray Martin Kim Williams Jean Martin If, you need ai Mgr. Coach Coach Coach Team Mom League President Cave Spring American Little League iything else. Just give me a call. work 344-9274 Thanks! From: "Bob Williams" <rbw141@cox.net> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 8/22/02 9:04AM Subject: Re: All-Star Team Tournament was July 19-26-Championship game was the 26th. ----- Original Message ----- From: "Brenda Holton" <BHOLTON@co.roanoke.va.us> To: <rbw141 @cox.net> Sent: Thursday, August 22, 2002 8:52 AM Subject: Re: All-Star Team > Kim, thanks. What date was the championship game? I just noticed we had no > dates in the information. > Brenda J. Holton > Deputy Clerk > Roanoke County Board of Supervisors > 540-772-2005 > bholton@co.roanoke.va.us > »> "Bob Williams" <rbw141@cox.net> 08/21/02 08:54AM »> > Put Ray Martin down as an Assistant Coach instead of a regular coach. He > actually just helped out at the local level and not the state level. > Thanks, Kim > David says it is like- Lick-Tee(Leichty) From: "Bob Williams" <rbw141@cox.net> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 8/20/02 5:19PM Subject: Re: 9-10 Year Old Virginia State Little League Champions Yes, everyone is planning on coming except for David and Taylor Martin, plus Coach Darryl Martin. The 3 of them have a football game in Vinton that night at 7. Thanks, Kim ----- Original Message ----- From: "Brenda Holton" <BHOLTON@co.roanoke.va.us> To: <rbw141@cox.net> Sent: Tuesday, August 20, 2002 4:43 PM Subject: Re: 9-10 Year Old Virginia State Little League Champions > Kim, thanks so much. We can get started on this. Has Bill contacted the > parents to see if they can come to the meeting yet? We are planning for the > Board Meeting on Aug 27 at 7 p.m. > Brenda J. Holton > Deputy Clerk > Roanoke County Board of Supervisors > 540-772-2005 > bholton@co.roanoke.va.us > »> "Bob Williams" <rbw141@cox.net> 08/19/02 04:40PM »> > CAVE SPRING AMERICAN LITTLE LEAGUE > MANAGER-BILL FERGUSON > COACH-DARRYL MARTIN > COACH-MARK WALSH > LOGAN BLANKENBECKLER > TYLER BURGESS > SEAN KIDD > ALEX LIECHTY > TAYLOR MARTIN > DAVID STANLEY > IAN TRAMPE > WILL WAGSTAFF > PARKER WALSH > DAVID WILLIAMS > FACTS: > PLAYED & WON 5 GAMES IN THE DISTRICT 12 CHAMPIONSHIP-including teams from > Pembroke, Covington, Clifton Forge, Bath County, and Cave Spring National > ADVANCED TO THE STATE LITTLE LEAGUE TOURNAMENT IN POUND, VA ON JULY 19 WHERE > THEY PLAYED AND WON 4 GAMES -including teams from Warwick(Hampton area), > Bristol, Chantilly(Northern Virginia), and Tuckahoe(Richmond) > They came to the Championship game as the winner of the winner bracket. After > loosing that game to Tuckahoe in the 8th inning 7-4forcing a rematch the next > day since that was our 1st loss and it was a double elimination tournament, we > came back the next day for the final championship game and won in the 7th inning > 2-1. > I have some articles I will copy and bring by the house for you. Hopefully > Bill was able to tell you more of the details. Also Van's friend Howie could > tell you anything and everything if you wanted to give him a call. > Thanks, > Kim Diane Childers - Bifl Ferguson 344-9274 Page 1 - - - ~; From: INTERN2CREL INTERN2CREL To: Childers, Diane Date: 8/13/02 3:13PM Caller: Bill Ferguson Phone: 344-9274 ["] Telephoned [ ]Will call again [ ]Wants to see you [ ]Urgent _~---- [*] Please call [ ]Returned your call [ ]Came to see you Mr. Ferguson had spoken with Brenda, she had invited him to attend the 8/27 board meeting and speak about his Little League team. He was calling to say that he would attend and to speak with you for more information, as Brenda had instructed. ('eccxd l V~'- Coa c~1 e5 0`l ~.~~~ ..~ ~ c~.~e.~~.~ ~ c~_c~t'~ c~ . r. ~..., ~~ ~- :~ f~~ .~~- ~-~ ; ~:.=~~ ~- .tea ~- ~ ~~~.:-~' ~.-.$~.. From: Brenda Holton To: Diane Childers Date: 8/9/02 1:40PM Subject: Cave Spring American Little League State Championship I called Bill Ferguson at the number that Joe gave us - 989-3439 -and left him a detailed message about wanting to recognize them Aug 27 -probably at 7 p.m. and asking for information. Hopefully, he will call before end of day but if he calls next week, you can get the information. We need names of players, coaches, schedule played, games won, etc. and all that kind of stuff. There was only a small story in the paper and I could not find it on the Roanoke Times site but I know that I can get a copy from my niece whose son was on the team. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us Mane Childers -Aug 27 -Scout Troop Page 1 From: Brenda Holton To: Butch Church Date: 8/19/02 11:32AM Subject: Aug 27 -Scout Troop Scoutmaster Mike Mayo, from Boy Scout Troop 221, Cave Spring Methodist Church, called to say that he will be bringing the troop to the Aug 27 meeting at 7 p.m. They are working on citizenship badges. I told him that I would notify you so that they could be recognized at the meeting. Mr. Mayo's telephone number during the day is 561-6600. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Diane Childers; Elmer Hodge Diane Childers - Re: Ingersoll Rand. Recognition _ ~ LL ~ __~ Page 1 From: Melinda Cox To: Diane Childers Date: 8/27/02 8:43AM Subject: Re: Ingersoll Rand Recognition Diane, please forgive me - it slipped my mind until about 10 PM last night!! The two people are Vernon Cameron -Vice President and General Manager Kay Fechisin (fetch-ah-sin) -Director of Human Resources Thanks so much, Melinda »> Diane Childers 08/27/02 08:19AM »> Melinda, You mentioned yesterday that the names of the people Butch should recognize at the meeting today had changed. Do you have the updated list of names for me to give him? Thanks! Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders a(~.co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 ~pANp~~ O~ b ~. '.~ z ~ ~ z ov = a 1838 AGENDA ITEM NOS APPEARANCE REQUEST SUBJ CT:'C t~IEARICN' G ~ O ~C(, E ~ITI2 .J 7~ ~~Z~~ a~~~,l~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~ o ~F~ l~J I~ U C~ ADDRESS: S ~ ~~ ~ ~~ ~ ~ ~-~~ PHONE: ~~ ~ ~~ _~ ~~ a~ ~.. __ _ _ ___ o~ ~°A"o~F` AGENDA ITEM NO. .~ , oJ.::• 'a 4is3a A~PEA~NCE REQ~EST IJE3LIC HEARING ORDINANCE CITIZEN COMMENTS S U E3J ECT: ~-~ ~ ~~-~ ~-~+. ~~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/t/~' MY NAME AND ADDRESS FOR THE REC®RD, / .4 GREE TO AB/DE B lr THE GU/DEL/NES L/STED BELOW.- ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE B®ARD NAME: ADDRESS: 3 3~ 7 l.~ ~~ ~...- PHONE: ~ ~ _ S ~ D ~'u C~ ~ 4.~ U { ~- d yu I o~ ROANp,~.~` AGENDA ITEM NO. 3 ~'' Z a z J,,~~ a 1838 A~ EA~NCE RE~UEST PUBLIC ~I~ING -ORDINANCE '~ CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED T® THE LECTERN, ! N//LL G/VR MY NAME AND ADDRESS FOR THE REC®RD. /AGREE TO AB/DE BY THE GU/DEL//10ES L/STED BELOW; ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them, PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: '~-I7I ~- ~-.~- ire y r vc~r~-~ PHONE: 77~~ /~5 QOANp~~ ~~ a 2 OJ ' .!a AGENDA ITEM NO. raaa ~~ ~ APPEARANCE REQUEST V PUBLIC HEARING OR®INANCE CITIZEN COMMENTS SUBJECT: _yS ~ ~A-~~ ~-s~l ~'~~~..~~-- 1~~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN C~1 LLED TO THE LECTERN, / W/LL G/t~,L~ MY NAML~ AND ADDRESS FOR THE' REC®RD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.' ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AN® GIVE TO THE CLERK TO THE BOAR© NAME: i~ ~~ ~ ~~~. ADDRESS: ~~/i< «~o,~i.~~ ~' PHONE: ~Y~ ~"7 ~ IZ~Z-- ~ P°ANO~F AGENDA ITEM NO. ~~ o ~ . ,•, 9 z ~ OJ,: 'a 1839 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: -~ 3 CG r ~as> 1~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD, /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~ 'eU'Pvl ~~~~~e Su ~l1eY~zcC%. ADDRESS: ~ ~~~' ~~(~~ i'~ ( ,~ ~~ ~ PHONE: ~~ ~'- ~C'~S °j '~ v ~ ~- , rr ~ ~s ~ i~ ~ ~ ,,, °r ~ f_i j 44 ~}ti yf - is ~-. yf- r ,t ~d ~ Y~~r~ F` } !- t4 Y _ 7, a ~ ~~: ~ F~~ :id S"~ fr tto ~ ~ ~f ~ . j c~ 1~`x ~~ 3 t~ ~~ -AL'S ~~ ~2 ~ st x` ~~N ~r ~RG~ IA ~~~ r ~~~.. ~' ~iiF < a } `4 ?i`~i~' Jf2 - s~„ ~.. ~ r ~:. { r:~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Virginia's 13 ABC PREMIER SPONSORS Clear Channel Communications, Inc. High Peak Sportswear Lewis Gale Clinic Valleydale Foods SUPPORTING SPONSORS Valley View Mall Vistar Eye Center GOLD MEDAL SPONSORS Adelphia Business Solutions Coca Cola Holiday Inn - Tanglewood SILVER MEDAL SPONSORS BB&T Blue Ridge Copier First Team Auto Mall Lanford Brothers BRONZE MEDAL SPONSORS Advance Auto Parts AEP Carillon Health Systems Delta Dental Plan of VA Mountain Springs Water Play It Again Sports Roanoke Fruit & Produce Waldvogel, Poe & Cronk PATRON SPONSORS Member One NBC Bank Sir Speedy Voice Tel 711 C 5th Street, NE Roanoke, Virginia 24016 (540) 343-0987 FAX (540) 343-7407 www.commonwealthgames.org August 21, 2002 Mr. Joseph B. Church Director, Roanoke County Board of Supervisors Roanoke County 5204 Bernard Dr Roanoke, Virginia 24018 Dear Mr. Church and Roanoke County Board of Supervisors, Thank you once again for giving me the opportunity to publicly say thank you for your ongoing support and commitment to Virginia Amateur Sports and the Commonwealth Games of Virginia. Due to your efforts and others like you, our thirteenth anniversary of the Commonwealth Games was very successful. Enclosed is a report on the economic impact the Games had on the Roanoke Valley. The report also provides information on the growth of the Games and the demographics of where the athletes traveled from to participate. These figures over the past few years have shown an increase in the number of athletes coming from outside the Roanoke Valley. Approximately 110,000 athletes have competed in the Commonwealth Games of Virginia over the past thirteen years. Again, please accept my thank you for enhancing our ability to carry on our Tradition of Excellence; The Commonwealth Games of Virginia. Sincerely, Virginia Amateur Sports, Inc. P.~ ~ ~ ~,~ Peter R. Lampman President Promoting Sports In The Olympic Ideal Sanctioned by the National Congress of State Games and recognized by the United States Olympic Committee ~~~ Recycled Paper Sponsor of 2002 Commonwealth Games of Virginia Estimated Economic Impact On-Site Expenditures Entry Fees Average Fee=$20 * 7,717 athletes Gate Receipts Average Price= $5.00 * 15,434 attendees (1:2 ratio) Concessions and Merchandise Sales at the Event _ $154,340 _ $77,170 Conservatively estimate expenditures per pay per person = $10 $10 * 23,151 attendees * 3 days = $694,530 Direct On-Site Impact Gate Receipts+Entry Fees+Concessions/Merchandise Amusement and Recreation Multiplier Total On-Site Impact Off-Site Expenditures (See Explanation) Direct Spending 55 Indirect Spending 20% Induced Spending 25% pers/dy $150.00 Final Figures Total On-Site Expenditures Impact Total Off-Site Expenditures Impact Total Impact Discount 23% of total because spent by valley participants Total Impact of 2002 Commonwealth Games = $7,200,030 _ $926,040 = 1.66 _ $1,537,226 _ $1,537,226 _ $7,813,463 _ $9,350,689 _ $2,150,659 2002 Commonwealth Games of Virginia Estimated Economic Impact Statistics Roanoke Valley Direct Visitor Expenditures A. Number of athletes that stayed overnight 4,487 B. Number of spectators that stayed overnight 8,974 (1:2 ratio) C. Average length of stay 2.18 D. Estimated average daily expenditures $150.00 E. Estimated overnight visitors expenditures $4,401,747 (A+BxCxD) F. Number of day athletes 3,230 G. Number of day spectators 6,460 (1:2 ratio) H. Number of day volunteers 1,600 I. Estimated average daily expenditures $30.00 J. Estimated day visitor expenditures 338,700 (F+G+HxI) K. Estimated total visitor expenditures $4,740,447 (E + 1) Regional Multiplier and Turnover L. Turn-over effect to local economy $1.66 (See report) M. Full local economy economic impact $7,869,142 (KxL) Estimated Sales Tax Revenues N. Percentage taxable sales 100% O. Local sales tax rate 4.50% P. Estimated local sales tax $213,320 (KxNxO) Total Visitor Related Tax Revenues $354,111.00 (MxO) 2002 Commonwealth Games of Virginia Economic Impact Analysis I. Methodology The methodology used for estimating the economic impact of the 2002 Commonwealth Games of Virginia is one that was presented by the Economic Development Council at their professional seminars. Total visitor expenditures, as well as estimates of room nights and tax revenues are presented. Several assumptions were made regarding the number of visitors that attended the Commonwealth Games in 2002. Total overnight visitors were counted at a ratio of 1:2 with each athlete bringing an additional two spectators (i.e. coaches, family members, friends). Daily athletes were also counted at a ration of 1:2. The average length of stay for overnight purposes was determined by reviewing the days devoted to each individual Games event and assigning either a day, days or portion thereof to each event. These were averaged for the entire Games giving a figure of 2.18 days as the average length of stay in the Roanoke Valley. For areas outside of the Roanoke Valley, the respective length of stay is used. The Roanoke Valley Convention and Visitors Bureau indicates that $150.00 is the cost of an overnight's travel in the Roanoke Valley for a sporting event. Day travelers spend less than overnight visitors. The studies indicate that $30.00 is a typical figure for expenditures by a day traveler. II. Economic Impact of the 2002 Commonwealth Games The total estimated expenditures of the Commonwealth Games is $9,350,689 based on estimated expenditures from all Games events through the Commonwealth of Virginia and involving athletes and spectators. III. Regional Multiplier and Turnover There are various types of regional multipliers for value added, employment and payroll/earnings. There is insufficient regional data available to be able to determine the value added or output from the Commonwealth Games. However, a turnover model used from Iowa was applied to indicate the extent or turnover effect of the expenditures of $9,350,689 from the Commonwealth Games. A $1.00 spent turns over five (5) times in the local economy at a decreasing rate such that the full impact is $1.66. For example, total expenditures from the Commonwealth Games times 1.66 equals $9,350,689 in full expenditures in the local economy. Explanation of Estimated Economic Impact Expenditures On-Site Expenditures (a) Expenditures include hotel/lodging, eating and drinking places, automobile/ gasoline, retail, transportation services, and amusement and recreation services. (b) There is no indication of what percentage of these expenditures were spent by 'locals', where a local is defined as anyone within 75 miles of the Roanoke Area. The numbers are biased upward unless expenditures by locals is discounted. Off-Site Expenditures (a) Direct impact measures the direct spending by visitors on the event itself or things like retail, dining, lodging, etc.; (b) Indirect measures how the direct spending influences the business of 'supplier- chain' firms, which are ancillary firms that realize increased business when the firms directly influenced receive extra business (e.g. increased business at the Holiday Inn may increase the business of the catering and laundering services used by the Holiday Inn); (c) Induced impact measures how the employees of all impacted firms are spending their additional incomes (as a result of increased business flow) throughout the region. (d) `pers/dy' refers to spending per person per day; this row is multiplied by 69,453 (23,151 attendees and/or participants multiplied by an average stay of 3 days) Roanoke Valley: West: Central: North: East: Other: 2002 Commonwealth Games of Virginia Estimated Regional Distribution r ~ •~ City of Roanoke, City of Salem, Roanoke County, Vinton Bristol, Martinsville, New River Valley Charlottesville, Lynchburg, Farmville, Staunton Winchester, Culpeper, Harrisonburg, Northern VA Chesapeake, Norfolk, Richmond, Fredericksburg, Virginia Beach MD, WV, NC,TN,PA,FI,SC,CA and San Jaun 12 ~ ~ o~ o ~ c~ N O O N m as c~ c~ c~ v ~. a ~~ o ~, o~ co cc o o N A w ~ Qo 0 0 ~D N O O N rn ~F !'!` ^~ ice. D c~ c~ v ~, i ~ W i (.J1 .a CO Cfl CO ~~ i 0 1 1 1 • I O O s~ ^~^, ~iI ~> !"F` YI W N O ~ N N P ~^ j N ~ ~ ~ °o O ~. O ~ 't ~ N ~ N ~` O ~ ~ ..i ~ y O N p Ctl (O O ~ N C11 ` ~ ~ _~ __ i '~~ ^ -~ *k ~ O -e. D ~ CD can Im ~~ MEMORANDUM Date: August 22, 2002 To: Board of Supervisors From: Janet Scheid, Chief Re: Sign Ordinance Revisions At the request of the Roanoke County Planning Commission, staff has been studying revisions to the sign ordinance provisions of the County Zoning Ordinance. Staff has met with sign industry representatives several times and these representatives have been in attendance at Planning Commission work sessions on this topic. As a result of these meetings, staff has drafted a revised sign ordinance that reflects the concerns of the Planning Commission and also incorporates the flexibility that has been requested by the industry representatives. At our work session on Tuesday, August 20 the Commission requested that I schedule a joint work session with the Board of Supervisors to review these proposed changes. I would like to schedule that work session between now and the end of the year. In the meantime, if you have any questions about this work, or receive phone calls from interested citizens, please feel free to give me a call at 772-2094. Cc: Elmer Hodge ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S.W. -Room 481 Roanoke, VA 24018-0798 Phone 772-2007 -Fax 772-2089 MEMORANDUM To: Board of Supervisors From: Paul Mahoney ~~~ Date: August 21, 2002 Subject: Roanoke Gas Company Rate Increase Roanoke Gas Company has filed fora 2.9% general increase in rates with the State Corporation Commission. A public hearing is scheduled for December 10, 2002, in Richmond to receive evidence and public comment on this application. Any interested person may participate as a respondent by filing a notice of participation with the SCC on or before October 1, 2002. Each respondent shall file its testimony and exhibits on or before October 28, 2002. Does the Board wish to participate in these proceedings before the SCC? c: Elmer C. Hodge Board of Supervisors Memo To: Board of Supervisors From: Joseph B. Church, Chairman Date: 8/23/2002 Re: Executive Discussion on the Sale of the Shell Building Several board members have been contacted by Ed Hall, the selling agent for the shell building, who is attempting to meet with individual board members. This matter was discussed at the August 13 board meeting, but two of our members were not present. I have discussed with the County Administrator and County Attomey the most appropriate way to proceed with this issue, and it is our suggestion that we postpone any further meetings with the Roanoke Regional Chamber or Mr. Hall until we can discuss this matter on Tuesday. cc: Elmer C. Hodge, County Administrator Paul M. Mahoney, County Attomey August 13, 2002 1 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 August 13, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of August, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Vice Chairman Joseph McNamara, Supervisor Harry C. Nickens STAFF PRESENT: Dan R. O'Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Vickie Huffman, Senior Assistant County Attorney; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Creed Davis, Windsor Hills United Methodist Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. August 13, 2002 2 IN RE: BRIEFINGS Mr. O'Donnell reported that the purpose of the briefing was to respond to questions regarding the sewer rate increase approved at the July 23 meeting. He referenced an article published in the August 2002 issue of Governing magazine which indicates that the need for wastewater treatment plant upgrades is not just a local issue. It has become a national issue due to standards imposed by the Environmental Protection Agency (EPA). The article states that across the country, the EPA is using its water quality authority to force localities to raise billions of dollars to ensure that their systems have the capability to handle surges in wastewater runoff. Mr. O'Donnell stated that the rates in our area are in line with the state average and surrounding jurisdictions. Ms. Hyatt indicated that during the past several weeks, staff has received several requests for information to clarify the reasons behind the sewer rate increase. She provided the Board with the following question and answer outline regarding the most commonly received questions: 1. Why do we need further improvements to the wastewater treatment plant, when we just completed improvements to the plant? The Regional Wastewater Treatment Plant serves the Cities of Roanoke and Salem, the Counties of Roanoke and Botetourt, and the Town of Vinton. In 1994 and 1996 the localities signed agreements to upgrade the water treatment plant from 35 MGD capacity to 62 MGD, and replace two major interceptors. The total cost for these improvements was $66 million. (The treatment plant portion was $21 million.) When the project was complete, the actual capacity of the plant was only 42 MGD. The Department of Environmental Quality (DEQ) requires that the August 13, 2002 3 capacity of the plant be greater. In April 2002, DEQ entered into a consent decree with the City of Roanoke requiring additional improvements to the wastewater plant. The consent order requires the submission of construction plans by April 2003 and construction to begin by September 2003. Construction is expected to take a minimum of 30 months. An initial projection of the costs of these new improvements is approximately $38 million. 2. What caused the discrepancy in the capacity of the initial construction? The capacity of the wastewater treatment plant was projected to increase to 62 MGD in the initial construction. However, when the project was complete the actual capacity of the plant was 42 MGD. All of the localities were very concerned at this outcome, and hired an independent engineering firm to evaluate the design and construction of the project. The independent firm has assured us that while we did not get the desired capacity from the plant upgrade, we did get our monies worth from the project. But the improvements to the plant were not extensive enough to meet State and Federal requirements. 3. Now that the initial upgrade is complete, why do we still need the initial rate increase that was put in place to fund the construction? Roanoke County's share of the initial $66 million total project costs was $19.8 million. The County paid for this by borrowing bond money with atwenty-year repayment schedule. The County will be making debt payments through March 1, 2020 in order to repay these bonds. In order to pay for these annual debt payments, the County increased the sewer rates in two steps: the first increase in 1994, and an additional increase in 1995. Since the debt payments will continue through 2020, the County cannot reduce the sewer rates merely because the construction is complete. 4. How will we pay for the next phase of construction? In preparation for an amendment to the current regional agreement, the localities are reviewing the current cost sharing allocations. Roanoke County's share of the new estimated $38 million project cost would be approximately $9 million. August 13, 2002 4 To pay for this new construction, the County staff recommended atwo-step sewer rate increase: 1) 8.36% rate increase effective September 1, 2002, and 2) another 8.36% rate increase effective January 1, 2004. The Board of Supervisors approved the first rate increase effective September 1, 2002. They chose to wait until next year to approve the second rate increase, at which time we will have a final budget for the cost of the project. The County is the first of the localities to address how they will pay for the new construction; however several of the other localities will also be evaluating rate increases in the near future. Roanoke City has stated in their 2002-03 budget message that they plan to present a 30% increase in sewer rates during 2003. 5. Can't we use funds from other sources in the County budget rather than have a sewer rate increase? The water and sewer operations of the County (like most local governments) are maintained as separate business operations. This means that the expenses of the sewer system (including operating, capital, and debt service) are paid for by fees charged to users of the sewer system. General tax dollars of the County are not used to subsidize the systems. Neither are funds that may be available in the water fund. This means that citizens who do not receive water and sewer services do not pay for them. 6. How do the County sewer rates compare? Even with the new rate increases, Roanoke County will still be 25% below the state average. A graphic presentation of other localities rates is as follows: August 13, 2002 cJ Monthly Sewer Rates - 5,000 Gallon Basis ,- $25.00 1_ _ ~ $21.69 ~ ~i i ~~ $24.95 __, I $20.00 ^tv1onthly Sewer Charge ^ State Average X20 8~ $t5.00~~'~ 515 31 $15.87 ~ $18.22 516.61 S11.34 $12.75, _ _ $to.oo-'t i i __--; $5.00 Y"" " i it !I $0.00 _ oka GdY „ Roan G`ty of ga\em ~nnty - Roanoke ~~n~y State Average G„este~~e\d ka Goun~ , 2pp2 PU~onty Monthly Sewer Charge "Roanoke City is proposing a 30 Roano S6N1ce Cpunty percent increase in rates Pu9n51a ~ Henn~° gotat~n~~Unty Supervisor Minnix requested that staff work with Roanoke Valley Cable Television (RVTV) to prepare a public service announcement to be broadcast over the next six months relating to this issue. Mr. Benninger, Assistant Director of Utilities, reported that the original projection for the wastewater treatment plant upgrade was to treat 62 MGD following the improvements. The expectations given by the engineering firm were not accurate; however, the County has received an adequate increase for the amount of money spent for the upgrade. Typically, improvements to wastewater treatment capacity cost $1.50 - $2.00 per gallon. Although the Department of Environmental Quality (DEQ) says present plant needs are rated August 13, 2002 6 at 42 MGD, the independent consultant report states that capacity is probably between 42 and 48 MGD. Based on the $19 million spent for the initial upgrade, this cost is reasonable for the increase in capacity that the County received. IN RE: NEW BUSINESS 1. Resolution of Endorsement of the Fifth Planning District Regional Alliance's Regional Economic Strategy. Dou Chittum, Director of Economic Development; Dr. Victor lannello, Vice-Chair, Fifth Planning District Regional Alliance; Beth Doughty. President, The Roanoke Regional Chamber of Commerce) R-081302-1 Mr. Chittum reported that both he and Mr. Hodge participated in the process of developing this strategy. He introduced Dr. Victor lannello, Vice Chair of the Fifth Planning District Regional Alliance and owner of Synchrony, Inc. Dr. lannello stated that the Roanoke Region is blessed with an abundance of natural resources and beauty; however, the valley is losing ground economically to other parts of the nation and the state. Key indicators of economic health such as growth in employment and income show that this region is lagging behind both the state and the nation. Much of this stagnation can be attributed to the reduced presence of industries such as rail, banking, and some sectors of manufacturing in this area. The Regional Economic Strategy identifies critical assets of the August 13, 2002 7 region and emphasizes the need for regional collaboration. This is accomplished through development of name recognition, connectivity of ideas, quality of life amenities, workforce development, creation and growth of knowledge businesses, and diversification of the region's economy by recruiting technology driven companies. Dr. lannello reported that the strategy has been endorsed by the City of Roanoke, the Roanoke Valley-Alleghany Highlands Regional Commission, the Roanoke Regional Chamber of Commerce, and the New Century Technology Council. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-1 OF ENDORSEMENT OF THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE'S REGIONAL ECONOMIC STRATEGY WHEREAS, in our current global economy the "region" is the foundation of economic competitiveness and prosperity and therefore communities must work cooperatively to enhance a region's wealth; and WHEREAS, previous studies of Western Virginia have shown that our regional economy is not in a "crisis" but is experiencing a gradual decline that will make the region less economically competitive in the future; and WHEREAS, the Fifth Planning District Regional Alliance has prepared a Regional Economic Strategy to serve as a "road map" to guide communities in how best to take advantage of existing strengths and opportunities and to identify new opportunities as the region continues its transition into the "New Economy"; and August 13, 2002 8 WHEREAS, all jurisdictions in the region have been invited to collaborate, recognizing that many of the initiatives will require broad participation to share resources, assets, leadership, and increase the scale to maximize the impact on the region; and WHEREAS, the implementation of this plan will be undertaken through a collaborative effort between public and private organizations to address specific tactics presented in the Strategy. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia endorses the themes and tactics presented in the Fifth Planning District Regional Alliance's Regional Economic Strategy as a means of enhancing the region's economic competitiveness and future prosperity. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 2. Request to amend the adopted Secondary System Six-Year Construction Plan for Fiscal Years 2002 throu h 2008 and the allocation of funds for Fiscal Year 2002-03. Arnold Covey, Director of Community Development) R-081302-2 Mr. Covey reported that this matter was originally presented to the Board on July 9, 2002, at which time it was tabled. In summarizing the background, Mr. Covey stated that on December 11, 2001 staff presented to the Board the Six-Year Secondary Construction Plan for fiscal year 2002-2008. At that time, the budget for fiscal year 2002-2003 was estimated to be approximately $4 million. Based on that estimate, five projects were added to the six year plan. The projects that were added were Hardy Road, Indian Grave Road, County Line Road, Clearbrook Lane and Montcap Trail. On June 20, 2002 August 13, 2002 9 the Commonwealth Transportation Board approved the funding for the six-year secondary road system construction plan. The funding approved for secondary roads in Roanoke County for 2002-2003 was reduced by approximately $1.5 million. Over the next six years, the plan was reduced from $25 million to $17 million for a total reduction of approximately 31 %. Based on the reductions in funding, revisions to the current plan were necessary. The Virginia Department of Transportation (VDOT) and County staff recommended removing four projects and the incidental paving from the plan. The projects removed were taken in order, starting from the end of the six-year construction plan. They are priorities #17-Starkey Road, #18-Hardy Road, #21-County Line Road, and #22-Montcap Trail. The reason that priorities #19 and #20, Kings Brothers Road and Rocky Road, remain in the plan is because these projects have received funding in previous years. This issue was presented to the Board on July 9, 2002 and there were discussions concerning the Commonwealth Transportation Board's budget cuts and the effect on local and regional roads. The Board asked staff what the result would be to the current projects in the six-year road plan if no action was taken. This issue was tabled at that time. Mr. Covey stated that according to VDOT, taking no action could jeopardize Roanoke County's funding for fiscal year 2002-2003 and delay the projects that are already in the plan, such as Glenmary Drive. The Code of August 13, 2002 Virginia requires that each year the Board of Supervisors approve the funding for each of the projects in the County's six-year construction plan. In order for projects to remain in the six-year construction plan, they must receive sufficient funding within the six years. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-2 AMENDING RESOLUTION 121801-10 APPROVAL AND ADOPTION OF THE AMENDED SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2002-2008 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2002-2003. WHEREAS, a public hearing was held on December 18, 2001 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008; and the adoption of the funding for Fiscal Years 2002-2003; and WHEREAS, the Board of Supervisors approved on December 18, 2001 the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Years 2002-2003 Secondary System Construction program; and, WHEREAS, the Commonwealth Transportation Board approved on June 20, 2002 Roanoke County funding allocation for Fiscal Years 2002-2008; and, WHEREAS, due to the downturn in the economy, and to the reduction in federal and state revenues, Roanoke County's Six-Year Secondary System Construction Plan for Fiscal Years 2002-2008 and allocation of funds for Fiscal Year 2002-2003 needed to be amended; and, WHEREAS, the Board of Supervisors does hereby approve adoption of the amended Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program. August 13, 2002 11 NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution 121801-10 is hereby amended to reflect reductions in funding allocations by the Commonwealth Transportation Board. 2. That the amended Secondary Road System Six-Year Construction Plan for Fiscal Years 2002-2008 and allocations for Fiscal Year 2002-2003 Secondary System Construction program is hereby adopted and approved. 3. That a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 by the Clerk to the Board. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance to enact Chapter 25 Technology Zone of the Roanoke Count Code, to rp Quids for specific incentives and business, professional and occupational license tax exemptions within designated technology zones. Dou Chittum, Director of Economic Development) Mr. Chittum stated that technology zones were created by state legislation in order to allow localities to create zones that would provide incentives to businesses for locating within a designated area. To date, approximately 12 localities have established technology zones. Mr. Chittum indicated that staff is proposing the creation of two technology zones: (1) Center for Research and Technology and (2) Vinton Business Center. The Town of August 13, 2002 12 Vinton recently adopted a resolution in support of technology zones, and in particular supporting the designation of the Vinton Business Center as a technology zone. There was no discussion on this matter. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 2. First reading of an ordinance amending Section 16-15, "When Sale Authorized" of Article V "Unclaimed Personal Property" of Chapter 16 "Police" of the Roanoke County Code to rp ovide for the donation of unclaimed personal property to charitable or non-profit organizations, and providing for an emergency. Joe Obenshain, Senior Assistant County Attorne Mr. Obenshain reported that this matter was to be presented as an emergency ordinance to allow the Police Department to donate unclaimed property to a charitable or non-profit organization. In this instance, the Police Department intended to donate unclaimed t-shirts to the Parks and Recreation Department. The County charter stipulates that four Board members are August 13, 2002 ~ 3 required to adopt an emergency ordinance and waive second reading; therefore, this item will be treated as a regular first reading and a second reading will be scheduled. The proposed ordinance should be amended to reflect that the second reading will be held on August 27, 2002 and delete the section dispensing with the emergency adoption. There was no discussion on this matter. Supervisor Minnix moved to approve the first reading, as amended, and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 3. First reading of an ordinance authorizing the vacation of a op rtion of an existin 20 ft. sanitary sewer easement across Lots 15" 16• and 22, and across Timber Wolf Circle Deed Book 1234, Page 8513 Cave Spring Magisterial District. Arnold Covey, Director of Community Development) Mr. Covey stated that Old Heritage Corporation, the current owner of the lots and the developer of the subdivision, has requested vacation of this easement. They have already dedicated the new easement and routed the new sewer line. August 13, 2002 14 There was no discussion on this matter. Supervisor Minnix moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 4. First reading of an ordinance authorizing the vacation of a right-of-way shown as a "future street" between Lots 14 and 15 on the Plat of Laurel Woods Section 2 Catawba Magisterial District. Arnold Covey, Director of Community Development) Mr. Covey reported that the petitioners, Carole Edwards, Barry and Linda McCune, and David and Lou Anne Keith, wish to vacate the unimproved 50 foot right-of-way shown as a future street on the Laurel Woods, Section 2 record map. The Edwards' and the Keith's live adjacent to the right-of-way and have been maintaining the property. The McCune's, who have access and own the adjoining property which this right-of-way now connects, have no objection to the vacation. They currently have access from Laurel Woods Drive and this vacation does not eliminate any access to their property. Mr. Covey stated that staff has concerns about future development in the Laurel Woods area which is mountainous and has been designated as a wildfire hazard area by Project August 13, 2002 15 Impact. County departments and local utility companies were contacted concerning the vacation. The only response was from American Electric Power (AEP) who has an existing 100 foot easement which encumbers 50 feet of the future street to be vacated. AEP has requested that the 15 foot easement that currently exists on the adjacent properties be extended across the future street to be vacated. There was no discussion on this matter. Supervisor Church moved to approve the first reading with the conditions attached and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 5. First reading of an ordinance amending and reenacting Section 22-82, "Rates and Fees", of Chapter 22 Water, Article II "Water Systems", Division 2 "County Water System" of the Roanoke County Code to rp ovide for a change in off-site facilities fees for motels, hotels, hospitals and other residential institutions from a der unit charge basis to a charge based upon meter size. (Gary Robertson, Utility Director August 13, 2002 16 Mr. Benninger, Assistant Director of Utilities, reported that the sewer ordinance amendments approved at the July 23, 2002 meeting made provisions for changing the rate structure for offsite facilities fees for motels, hotels, hospitals and nursing homes from a per bed basis to a meter size basis. This ordinance is enacting the same measures for the water fees that were previously enacted for the sewer fees. Mr. Benninger stated that adoption of this ordinance should be revenue neutral. In response to Supervisor Church's question, Mr. Benninger stated that this action would put the County in a more competitive situation. Supervisor Church moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 6. First reading of an ordinance authorizing the acquisition and acceptance of a donation of 1.4076 acres of land adioining Garst Mill Park from Frank R. Radford and M r Elizabeth Radford, Windsor Hills Magisterial District. Mark Courtright, Assistant Director of Parks Mr. Courtright stated that the 1.4 acres in question were originally owned by James Robertson, who conveyed the tract to the County as an August 13, 2002 17 easement in 1997, which provided for the walkway connecting Garst Mill Park to Cresthill Drive. This section of the trail completed the Garst Mill Greenway. Ownership of this land then passed to Radford & Company who developed the adjacent Cresthill Commons. The current owners, Frank and Mary Radford, have approached the County with the donation of this land in fee simple. The Parks and Recreation Department currently maintains this portion of the trail, and recognizes the heavy use by the citizens on a daily basis. There will be no new fiscal impacts as a result of this action. There was no discussion on this matter. Supervisor Flora moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 7. First reading of an ordinance authorizing and approving execution of a lease agreement with Cellco Partnership, a Delaware General Partnership doin business as Verizon Wireless, for roofto space on the Salem Bank and Trust Building at 220 East Main Street. Anne Marie Green, Director of General Services August 13, 2002 Ms. Green reported that when the County purchased the Salem Bank and Trust building, there were already several communication towers on the roof. Rent from those facilities is used to provide maintenance and upkeep for the property and to cover repayment of the bonds. The County was recently approached by Cellco Partnership, which does business as Verizon Wireless, with a request to lease space on the roof for the installation and operation of a communications facility. Staff has been negotiating the proposed lease terms with Verizon Wireless, and has also been reviewing the engineering report provided by the company. The rental amount, as well as the proposed terms of the lease, is similar to those currently in place for other towers at the site. The company has also met with representatives from the City of Salem to discuss building code requirements and has modified their engineering design in accordance with those discussions. The major terms of the lease are: (1) The lease term is for five years with three additional terms available for automatic renewal. (2) The lessee, Verizon Wireless, will pay for its own utility consumption. (3) The rental amount will be determined, as specified, at the second reading of this ordinance, and the increase would be 15% of that amount for each five year term of renewal. In response to Supervisor Flora's question, Ms. Green clarified that the structure is an 8 x 22 foot equipment cabinet with two sleds that sit on the roof with communications towers. Ms. Huffman indicated that the lease August 13, 2002 19 authorizes the antenna and equipment, and the use is limited to Verizon Wireless. Mr. Greg Tulley, consultant for Verizon Wireless, reported that the equipment is a sled mounted device to be used for placement of antennas on the roof and will have six panel antennas It will be for one user and is not compatible for multiple users. In response to Supervisor Church's question, Ms. Green stated that the 15% increase would take effect with each five year renewal of the lease. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 8. First readin of an ordinance authorizing conveyance of easements on property owned ~ the Board of Supervisors to Verizon Virginia, Inc. for telephone/communication service to the Center for Research and Technoloay, Catawba Magisterial District. Geor a Simpson, Assistant Director of Community Development) Mr. Covey reported that this ordinance will grant an easement to Verizon Virginia, Inc. for communication facilities adjacent to Corporate Circle to provide telephone and communication services to the Center for Research and August 13, 2002 20 Technology site. The fiber optic boxes require a 30 x 50 foot easement for placement of a distribution facility. An easement of 15 feet in width for access to the distribution lines is also required. There was no discussion on this matter. Supervisor Church moved to approve the first reading and set the second reading for August 27, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: CONSENT AGENDA R-081302-3 Supervisor Minnix moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: August 13, 2002 21 1. That the certain section of the agenda of the Board of Supervisors for August 13, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes for the March 26 and July 23, 2002 Board of Supervisors meetings and the July 19, 2002 Local Governments Regional Summit hosted by the Town of Vinton. 2. Request to appoint a Special Assistant for Legislative Relations and to authorize the execution of an agreement and appropriation of funding. 3. Request to appropriate $25,000 for the Child Care and Development Fund Program in the Department of Social Services 4. Request to appropriate $44,458 for the TANF Hard to Serve Program in the Department of Social Services 5. Request from schools to appropriate $5,803 which represents an increase in the Carl Perkins entitlement for Career and Technical Education 6. Request from schools to appropriate a grant totaling $940.90 from the Virginia Department of Education for the purchase of Assistive Technology Devices 7. Request from the Sheriff's Office to accept an Adult Literacy and Basic Education Program Grant in the amount of $7,275. 8. Request to accept Briar Hill Court, Gardendale Circle and a portion of Apple Harvest Drive into the Virginia Department of Transportation Secondary System. 9. Request to accept Ridgecrest Lane, Crystal Anne Lane and Geneva Circle into the Virginia Department of Transportation Secondary System. 10. Request to appropriate State allocation of adoption subsidy funds totaling $18,000 to the Department of Social Services. 11. Request to accept water and sewer facilities serving the Buckland Mills subdivision. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens August 13, 2002 22 IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens 1. 2. 3. 4. 5. IN RE: REI General Fund Unappropriated Balance Capital Fund Unappropriated Balance Board Contingency Fund Future School Capital Reserve Clean Valley Council PORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He thanked the staff and constituents for their kindness during his mother's recent passing. (2) He stated that the weather is becoming very dry, the Governor is interceding, and the forecast looks bleak. He stated that although the County has an adequate water supply, citizens should make an effort to conserve water where possible. IN RE: CLOSED MEETING At 3:50 p.m. Supervisor Church moved to go into Closed Meeting pursuant to the Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been August 13, 2002 23 made. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: CLOSED MEETING The closed meeting was held from 3:55 p.m. until 4:07 p.m. IN RE: CERTIFICATION RESOLUTION R-081302-4 At 4:07 p.m. Supervisor Church moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens RESOLUTION 081302-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: August 13, 2002 24 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Church NAYS: None ABSENT: Supervisors McNamara, Nickens IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 4:08 p.m. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph B. "Butch" Church Chairman