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HomeMy WebLinkAbout9/24/2002 - RegularWork Document -Subject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 24, 2002 Good afternoon and welcome to our meeting for September 24, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. JPM ARRIVED 4:38 P.M. 2. Invocation: Reverend Derry Gray Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS JBC ADDED BRIEFINGS: D-1 FROM HCN AND D-2 FROM PMM REGARDING PROCESS TO FILL BOARD VACANCY ECH ADDED ITEM E.1 TO NEW BUSINESS: REQUEST FOR TEMPORARY USE OF SPACE IN SALEM OFFICE SUPPLY BUILDING PMM ADDED ITEM TO CLOSED MEETING: SECTION 2.2-3711 A (7) TO DISCUSS PENDING LITIGATION AGAINST ELECTORAL BOARD IN MARYE V. QUINN C. PROCLAMATIONS, PRESENTATIONS NONE D. BRIEFINGS RESOLUTIONS, RECOGNITIONS, AND Briefing from Supervisor Harry C. Nickens regarding his resignation. HCN ADVISED OF A CHANGE IN HIS EMPLOYMENT AND THAT HE HAD SUBMITTED HIS LETTER OF RESIGNATION EFFECTIVE 10/31/02 JBC, HOM, JBC, ECH, PMM, DOD, JMC AND DDH EXPRESSED THEIR APPRECIATION TO HCN FOR HIS YEARS OF SERVICE 2. Briefing from County Attorney Mahoney concerning the process to fill the vacancy in the Vinton Magisterial District. PMM ADVISED THAT (1) WITHIN 15 DAYS OF THE VACANCY. BOARD HAS TO PETITION THE COURT FOR SPECIAL ELECTION, AND IF VACANCY OCCURS WITHIN 120 DAYS OF ELECTION SPECIAL ELECTION WILL OCCUR AT NEXT DATE. NOV 2003. (2) BOARD HAS 30 DAYS FROM DATE OF RESIGNATION TO SELECT A QUALIFIED PERSON TO FILL THE VACANCY AND IF THE BOARD CANNOT AGREE THE SELECTION WILL BE MADE BY JUDGES OF CIRCUIT COURT. (3) PERSON SELECTED WILL TAKE OFFICE IMMEDIATELY AFTER QUALIFYING AND HOLD OFFICE UNTIL ELECTION NOV 2003. (4) PERSON ELECTED IN 2003 WILL SERVE THE REMAINDER OF HCN'S TERM UNTIL DEC 31. 2005. E. NEW BUSINESS 1. Request for temporary use of space in Salem Office Supply Building. (Anne Marie Green, Director, General Services) A-092402-1 HCN MOTION TO APPROVE URC WITH JPM ABSENT F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 2 HOM MOTION TO APPROVE 1ST READING 2ND READING AND PUBLIC HEARING -10/22/02 URC WITH JPM ABSENT First reading of ordinance to rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District, upon the petition of Cotton Hill Land Company, LC. G. FIRST READING OF ORDINANCES First reading of ordinance amending the Roanoke County Code by the addition of a new Article IV of Chapter 22 entitled "Water Supply Emergencies and Conservation Measures" declaring that a water supply emergency exists, and the implementation of water conservation measures to restrict the use of water by the citizens of the County of Roanoke for the duration of such emergency. (Paul Mahoney, County Attorney; Gary Robertson, Utility Director) HCN MOTION TO APPROVE 1ST READING 2ND READING AND PUBLIC HEARING -10/8/02 AT 3:00 P.M. URC WITH JPM ABSENT H. SECOND READING OF ORDINANCES APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission (Appointed by District) 4. Virginia Western Community College Board JBC ADVISED THAT HE SHOULD HAVE A NOMINATION AT THE NEXT MEETING J. CONSENT AGENDA 3 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-092402-2 HOM MOTION TO ADOPT RESOLUTION URC WITH JPM ABSENT 1. Approval of minutes -April 18, 2002 Regional Leadership Summit; April 23 and September 10, 2002 Board meetings 2. Request from schools to appropriate $2,180 grant from the Virginia Department of Education for industry based certification training for teachers A-092402-2.a 3. Request to accept water and sewer facilities serving Northview Gardens A-092402-2.b K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC WITH JPM ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 4 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -August 2002 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended August 31, 2002 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2002 O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (1) discussion or consideration of the employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers; 2.2-3711 A (20) discussion of plans to protect public safety as it relates to public health and terrorism; and 2.2-3711 A (7) to discuss pending litigation against Electoral Board in Marye vs. Quinn. JBC MOTION TO GO INTO CLOSED MEETING AT 4:10 P.M. URC WITH JPM ABSENT JPM ARRIVED 4:38 P.M. CLOSED MEETING HELD FROM 4:10 P.M. UNTIL 5:00 P.M. P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) - 5:00 P.M. Work session with schools to discuss capital improvements. (Dr. Linda Weber, Superintendent) TIME: 5:05 P.M. UNTIL6:00 P.M. CHAIRMAN IRVIN CALLED SCHOOL BOARD MEETING TO ORDER AT 5:05 P.M. ALL MEMBERS PRESENT: BILL IRVIN. JERRY CANADA, DREW BARRINEAU. MIKE STOVALL. AND MARION ROARK. ALSO PRESENT WERE SCHOOL SUPERINTENDENT DR. LINDA WEBER. DIRECTOR OF FINANCE AND BUDGET PENNY HODGE. AND COORDINATOR OF CONSTRUCTION PROJECTS GEORGE ASSAID CHAIRMAN IRVIN REFERRED TO THE SCHOOL CAPITAL IMPROVEMENT PRIORITY LIST WITH ESTIMATED COSTS. THE TOP FIVE ITEMS ARE (1) MOUNTAIN VIEW ELEMENTARY SCHOOL. (2) HERMAN I. HORN ELEMENTARY 5 SCHOOL, ~) OAK GROVE ELEMENTARY SCHOOL, (4) CAVE SPRING HIGH/HIDDEN VALLEY HIGH STADIUM AND PLAYING FIELDS AND (51 NORTHSIDE HIGH SCHOOL. THERE WAS DISCUSSION CONCERNING ITEMS 4 AND 5. ECH ADVISED THAT BECAUSE OF THE DEBT DROP-OFF OF ALMOST $1.9 MILLION (OF WHICH $1.25 MILLION IS COUNTY FUNDS), THERE WILL BE AS MUCH AS $22 MILLION FOR NEXT PHASE OF SCHOOL PROJECTS IF INTEREST RATES STAY AT 5% AND CONSTRUCTION BIDS ARE WITHIN THE CURRENT ESTIMATES. MR. CANADA MOVED THAT SCHOOL BOARD ASK BOS FOR APPROVAL TO SPEND MONEY ON A&E FOR THE FIRST FIVE PROJECTS AND AMEND THE CAVE SPRING/HIDDEN VALLEY HIGH STADIUM ISSUE TO INCLUDE A&E ON IMPROVEMENT OF BOTH THE FIELD AND ALSO A&E MONEY TO CONSTRUCT A NEW FIELD ON THE MERRIMAN SITE OR ANOTHER SITE THAT MIGHT BE APPROPRIATE SECONDED BY MR. STOVALL AYES: MR. IRVIN, MR. CANADA, MR. BARRINEAU, MR. STOVALL NAYS: MS. ROARK JBC ADVISED THAT IT WAS THE CONSENSUS OF THE BOARD TO APPROVE THE MOTION PASSED BY THE SCHOOL BOARD DR. WEBER ADVISED THAT THE SCHOOLS WILL COVER THE COSTS FOR A&E FOR THE FIVE PROJECTS WHICH INCLUDES THE OPTIONS OF RENOVATIONS TO THE CAVE SPRING HIGH SCHOOL STADIUM AND A SEPARATE STADIUM FOR HIDDEN VALLEY HIGH SCHOOL. EVENING SESSION Q. CERTIFICATION RESOLUTION R-092402-3 JBC MOTION TO ADOPT RESOLUTION URC CLOSED MEETING HELD FROM 6:20 P.M. UNTIL 6:45 P.M. R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS CHAIR RECOGNIZED STEVE BUSK, STUDENT FROM HIDDEN VALLEY JUNIOR HIGH SCHOOL WHO WAS ATTENDING AS PART OF CIVICS CLASS, AND HIS MOTHER, LINDA BUSK 1. Certificate of Recognition to Roanoke County Schools for being selected one of the Best 100 Communities for Music Education in America in 2002 CERTIFICATE OF RECOGNITION ACCEPTED BY DR. LINDA WEBER, SUPERINTENDENT OF SCHOOLS. GREG DENTON. FINE ARTS COORDINATOR; LORRAINE LANGE, ASSOCIATE DIR OF INSTRUCTION. AND SCHOOL BOARD CHAIR IRVIN 2. Briefing from County Attorney Mahoney concerning the process to fill the vacancy in the Vinton Magisterial District. SEE PMM COMMENTS UNDER ITEM D.2 JBC ADVISED THAT THE BOARD WILL FOLLOW THESE PROCEDURES: (1) OCT 1. 2002 IS THE DEADLINE FOR CITIZENS TO APPLY WITH RESUME OR ANY OTHER INFORMATION FOR CONSIDERATION OF THIS APPOINTMENT. (2) EACH APPLICANT WILL BE INTERVIEWED BY THE BOARD. (3) INFORMATION WILL BE PLACED ON RVTV, CHANNEL 3. (4) CITIZENS CAN CALL THE CLERK'S OFFICE AT 772-2005 FOR INFORMATION ON WHERE TO MAIL THIS INFORMATION. AT SUGGESTED BY JPM AND HCN. THE BOARD AGREED THAT: (1) INFORMATION CONCERNING AN APPLICANT WILL BE DISTRIBUTED TO ALL BOARD MEMBERS WHEN RECEIVED BY THE CLERK'S OFFICE. ~2) THE BOARD WILL ADJOURN AT THE OCT 8. 2002 MEETING TO A SPECIAL MEETING (DATE TO BE DETERMINED) TO CONSIDER THIS APPOINTMENT. BJH AND JPM EXPRESSED THEIR APPRECIATION TO HCN FOR HIS YEARS OF SERVICE S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone 6.15 acres from AR, Agricultural Residential District, to I-1, Industrial District, and to obtain a Special Use Permit for 2 acres for amini-warehouse, located on 6227 - 6237 West Main Street, Catawba Magisterial District, upon the petition of Triple S. Investments. Withdrawn at the request of the petitioner JBC CONFIRMED WITH DEPUTY CLERK THAT PETITIONER WITHDREW REQUEST 7 2. Second reading of an ordinance to obtain a special use permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezoning from C-1, Office District, to C-2, General Commercial District, and to obtain a special use permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District, upon the petition of Keith W. Martin and the Roanoke County Board of Supervisors. (Janet Scheid, Chief Planner) 0-092402-4 HOM MOTION TO ADOPT ORDINANCE URC 3. Second reading of an ordinance authorizing conveyance of a 0.226 acre parcel of real estate known as the remaining portion of Lot 1, Mount Vernon Heights, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) 0-092402-5 HOM MOTION TO ADOPT ORDINANCE URC 4. Second reading of an ordinance to obtain a special use permit to construct a drive-in restaurant on 10.15 acres located at the 4300 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Robert A. Buckley/Java the Hutt. (Janet Scheid, Chief Planner) 0-092402-6 HOM MOTION TO ADOPT ORDINANCE URC 5. Second reading of an ordinance authorizing the vacation of a portion of an existing sanitary sewer easement created on subdivision plat of Section 4, The Groves, recorded in Plat Book 19, Page 140, across the remaining portion of Tract C, owned by Palm Land Company, L.C., Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 0-092402-7 HOM MOTION TO ADOPT ORDINANCE URC T. CITIZEN COMMENTS AND COMMUNICATIONS 8 NONE U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara explained that his absence from the meeting earlier was to attend a meeting with the Commissioner of Transportation for Commonwealth in conjunction with duties as Vice-Chair of the Metropolitan Planning Organization. He felt it was important to take the opportunity to meet with the Commissioner to voice concern about 36% of the funds for the Salem District going to the Smart Road, and ask for help with other road projects. Supervisor Minnix: (1) He asked Mr. Hodge when the County would have some idea on state budget reductions for this year. Mr. Hodge responded that the Governor has asked for reports from all State department on budget cuts and we do have some information about some funds being withheld. However, we will not know the final outcome until the end of Oct or first of Nov. (2) He encouraged the citizens of the County and Valley to be frugal in their use of water since we are not sure how long the drought will last. He asked Mr. Hodge to put information on RVTV Channel 3 about the water conservation measures beina implemented by the County. Supervisor Church (1) He advised that this had been an emotion day with the resignation of Supervisor Nickens and expressed his thanks to him for his years of service. The County is planning a formal reception following the October 8 Board meeting. ~) He advised that he attended the Volunteer Appreciation Picnic on Sept 15 and enjoyed very much talking with the volunteers from all departments. He thanked them for their service to the Count V. ADJOURNMENT JBC ADJOURNED MEETING AT 7:45 P.M. i OF ROAN ,~ F G ~ ' ", A ~ ~ ~ ~ .. ~~a~ rase C~.a~~t~ ~~ ~.~a~xx~~.C~..e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 24, 2002 ,off ~ ~,~ Good afternoon and welcome to our meeting for September 24, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Derry Gray Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS D. BRIEFINGS E. NEW BUSINESS F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge fhe merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for development of ®Recycled Paper single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District, upon the petition of Cotton Hill Land Company, LC. G. FIRST READING OF ORDINANCES First reading of ordinance amending the Roanoke County Code by the addition of a new Article IV of Chapter 22 entitled "Water Supply Emergencies and Conservation Measures" declaring that a water supply emergency exists, and the implementation of water conservation measures to restrict the use of water by the citizens of the County of Roanoke for the duration of such emergency. (Paul Mahoney, County Attorney; Gary Robertson, Utility Director) H. SECOND READING OF ORDINANCES APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission (Appointed by District) 4. Virginia Western Community College Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -April 18, 2002 Regional Leadership Summit; April 23 and September 10, 2002 Board meetings 2. Request from schools to appropriate $2,180 grant from the Virginia Department of Education for industry based certification training for teachers 3. Request to accept water and sewer facilities serving Northview Gardens K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS 2 M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -August 2002 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended August 31, 2002 O. CLOSED MEETING pursuant to Code of Virginia 2.2-3711 A (1) discussion or consideration of the employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers; 2.2-3711 A (20) discussion of plans to protect public safety as it relates to public health and terrorism P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) - 5:00 P.M. 1. Work session with schools to discuss capital improvements. (Dr. Linda Weber, Superintendent) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Certificate of Recognition to Roanoke County Schools for being selected one of the Best 100 Communities for Music Education in America in 2002 S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone 6.15 acres from AR, Agricultural Residential District, to I-1, Industrial District, and to obtain a Special Use Permit for 2 acres for amini-warehouse, located on 6227 - 6237 West Main Street, Catawba Magisterial District, upon the petition of Triple S. Investments. Withdrawn at the request of the petitioner 3 2. Second reading of an ordinance to obtain a special use permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezoning from C-1, Office District, to C-2, General Commercial District, and to obtain a special use permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District, upon the petition of Keith W. Martin and the Roanoke County Board of Supervisors. (Janet Scheid, Chief Planner) 3. Second reading of an ordinance authorizing conveyance of a 0.226 acre parcel of real estate known as the remaining portion of Lot 1, Mount Vernon Heights, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) 4. Second reading of an ordinance to obtain a special use permit to construct a drive-in restaurant on 10.15 acres located at the 4300 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Robert A. Buckley/Java the Hutt. (Janet Scheid, Chief Planner) 5. Second reading of an ordinance authorizing the vacation of a portion of an existing sanitary sewer easement created on subdivision plat of Section 4, The Groves, recorded in Plat Book 19, Page 140, across the remaining portion of Tract C, owned by Palm Land Company, L.C., Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) T. CITIZEN COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT 4 ,. A-092402-1 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 AGENDA ITEM: Request for Temporary Use of Space in Salem Office Supply Building COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Salem Office Supply building on Main Street in Salem is currently empty, and the County is planning in January to solicit bids for renovating the structure. The building is not heated or cooled, but is weatherproof and secure. The Southwest Virginia Ballet has approached the County requesting temporary storage space in the Salem Office Supply Building. SUMMARY OF INFORMATION: The Ballet needs approximately 300 square feet of space until April, 2003 to store scenery for its productions. The Ballet is insured and will provide a certificate of insurance protecting the County from liability. Staff does not anticipate any renovation work taking place within the SOS building until at least April, and the Ballet has agreed to move its property with 24 hour notice if necessary before then. FISCAL IMPACT: There is no fiscal impact to the County. STAFF RECOMMENDATION: Staff recommends that the Board approve this temporary use of the Salem Office Supply Building and authorize the County Administrator to execute any necessary documents. Respectfully Submitted by Approved by: Anne Marie Green Elmer C. Hodge Director of General Services County Administrator c-~ ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () staff recommendation Flora _ x Received () McNamara- _ x Referred () Minnix _ x _ To () Nickens _ x cc: File Anne Marie Green, Director, General Services Paul M. Mahoney, County Attorney ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for October 22, 2002 The titles of these ordinances are as follows: 1) The petition of Cotton Hill Land Company, LC to Rezone 22.743 acres from AR Agricultural Residental District to R-1 Low Density Residental District for a development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for October 22, 2002. i (2) That this section of the agenda be, and hereby is, approved and concurred in ~ as to each item separately set forth as Item 1, and that the Clerk is authorized r' and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Nb Yes Abs Motion by Church Flora McNamara Minnix Nickens 2 County of Roanoke For Staff Use Only Community Development Date received: Received by: ' Planning & Zoning 5204 Bernard Drive Application fee: PC;BZ?. date: P O Box 29800 Roanoke, VA 24018-0798 Placards issued: I BOS date: (540) 772-20b8 FAX (540) 772-2108 f Case Number '~ ,. rrr r~rmo _ ,. ,J ~3L t~ rl~.~~ua>vnr......~ _. 6~ _. Check type of application filed (check all that apply) Q Rezoning ~ Special Use ~ Variance CONTACT : Ei7WARD A. MATT, 3912 ELECTRIC F~lV1D, RUUAINOKK~ VA 24018 7 2 5- 8180 • Applicants name/address w/zip one Cotton Hill Land Company, LC 772-0126 c/o Steve Strauss, P. O. Box 20287 Fax No. Roanoke VA 24018 Owner's name/address w/zip Phone: Same as above Fax No. Property Location Magisterial District: Cave S r i Va. Sec. Rte. 688 and Ra i nt ree Road Community Planning area: ..Back_ Creek "ax Nlap No.: 096.02-01-33 Existing Zoning: qR ( r i cu I tura I Res i den Size of parcel(s): Acres: 22.743 ~ Existing Land Use: vacant I ._ REZOn 1_\ G.='~VD S~ECFr-ll USE PER~YIIT tiPPIlC4~1~TS: (R`S)' Proposed Zoning: R1 (Low Density Res i dent i a I ) Proposed Land Use: residential - s i l e-fami Does the parcel meet the minimum lot area, width, and frontage requiremeats of the requested district? Yes ~ No ~ IF NO, A VARIANCE IS REQUIRED FIlZST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ LF NO, A VARIANCE I5 REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ~ No O ,_ TF4RI4~VCE .~?PPL,IGA~VTS (;T~)~ Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: ~- Is the application complete? Please check if enclosed. APPLICATION WII.L NOT $E ACCEPTED IF AIYY OF THESE ITE'VIS ARE 1tiIISSING OR INCO1VlI'LETE. /S V / V 'S V X Consultation ~ 8 1/2" x 11" concept plan Application fee X ~ Application Metes and bounds description Proffers, if applicable X justification Water and sewer application Adjoining property owners i hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~~~~ ~ ~ ~~ ~ a~4 ~,K, l,o-C.~p~ 1°p~W Owner's Signature Le.....iL ~~ , ~ ~ ,~F1STl~tr,ATION FOR P.EZ(~~~G t~R SP~CL~~ €,'SE P~R~~ai~T~ZP(L~`~S`T Applicant Cotton Hill Land Company, L.C. Planning Commission will study rezoning and special use permit requests to determine the need and justification for the .nge in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The zoning of land in the subject area is basically single family residential. The entire area has been developed as a close-knit cormurrity of single family homes. The proposed zoning adds to this existing use in this area. Please explain how the project conforms to the general guidelines and policies contamec~ m the xoanoxe t,oun~y ~,~11llll~u~y Plan. The guidelines and policies in the County's Comprehensive Plan call for appropriate uses of property so that they fit into a community. The use of the subject property as single family residential will continue the development of the subject area as single family residential. Appropriate utilities are available for the development. The 1998 Comprehensive Plan for Roanoke County designates this property as development. Single family residential development, i.n a variety of formats, is strongly recommended in the development area. Thus, the single family residential zoning is a most appropriate zoning for this use. ---„ Please describe the impact(s) of the request on the property itself, the adjoirnng properties, ana mG ~~~~~1~~ ~~a, ~ ...,u as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The physical impact on the adjoining properties wil! be minimal as the development will continue the single family residential growth in the area. Public utilities and facilities in the area have been and are being developed to serve the property. Therefore, no negative impact is expected from the development of the property as single family residential. F~ r- ~ Address of Subject Property: Situate along Virginia Secondary Route 688 and Raintree Road, Cave Spring Magisterial District, Roanoke County, Virginia Tax Map No.: 096.02-01-33 Applicant/Owner's Name: Cotton Hill Land Company, L.C. LEGAL DESCR1PTlON All that certain parcel of land situate in the County of Roanoke, Virginia: BEGINTING at a point at the northwest comer of the property of Jon K. Ayers (D.B. 1416, PG. 1692 -Tax #96.02-1-30) on the northeasterly side of Sylvan Road (VA. SEC. RTE. #888); thence N 32° 48' 00" W 732 feet to a point; thence N 47° 17' 00" E 178.50 feet to a point; thence N 86° 00' 00" E 245 feet to a point; thence N 38° 49' 00" E 350.40 feet to a point in Cotton Hill Road (VA. SEC. RTE. 688); thence with the same S 69° 21' 25" E 391.47 feet to a point; S 51° 11' 25" E 350 feet to a point; thence S 39° 00' 25" E 353.11 feet to a point; thence leaving Cotton Hill Road (VA. SEC. RTE. 688) the following courses and distances: S 62° 10' 46" W 442.87 feet to a point; thence S O1° 12' 43" W 322.22 feet to a point; thence S 76° 57' 28" W 250.66 feet to a point; thence N 65° 26' 31" W 458.79 feet to the place of BEGINNING and being designated as New Tract 1, containing 22.743 acres as shown on the "Plat Showing The Subdivision of 27.668 acres Property of Mary M. Helvestine & The Dorothy W. Helvestine Estate Creating Hereon New Tract 1 (22.743 ac.), New Tract 2 (3.085 ac.) & New Tract 3 (1.840 ac.)" of record in Plat Book 22, page 191 of the Clerk's Office of the Circuit Court of Roanoke County, Virginia. 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LC DEPARTMENT OF Zoning: Existing C2, Proposed Zoning R 1 COMMUNITY DEVELOPMENT :Tax Map No. 96.02-1-33 ~= i ~ / _ ~ f zs. zz.'Y ~ ~.o~ r~. ~ ~ ~ ~ ~ ~, ' ~ ACTION NO. ITEM NO. ~' `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 AGENDA ITEM: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW ARTICLE IV OF CHAPTER 22 entitled "Water Supply Emergencies and Conservation Measures" declaring that a water supply emergency EXISTS, AND the implementation of water conservation measures to restrict the use of water by the citizens of the COUNTY of ROANOKE for the duration of such EMERGENCY COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of a proposed ordinance to declare a water supply emergency and to implement water conservation measures. BACKGROUND: On Friday, August 30, 2002, the Governor of the Commonwealth of Virginia issued an Executive Order (Number 33) entitled "Declaration of a State of Emergency Due to Extreme Drought Conditions Throughout the Commonwealth" to alleviate conditions resulting from drought, forest fire or extreme heat, and to implement prevention, response, and recovery operations and activities so as to alleviate impacted areas of the Commonwealth from the effects of these conditions. This Declaration provided, in part, that "[I]n order to enforce these restrictions, local governments may establish, collect, and retain fines for violations of these restrictions." Section 15.2-924 of the Code of Virginia (1950), as amended, authorizes the governing body of any locality, when it finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, to restrict the use of water for ~-~ the duration of such emergency or for a period of time necessary to prevent the occurrence of a water supply emergency, by adopting a local ordinance. Flows in the Roanoke River have recently approached historic low levels. Drought conditions exist in the Roanoke Valley. These events necessitate limiting use of this public water source for the protection of the health, safety and general welfare of the citizens of the County. SUMMARY OF INFORMATION: This ordinance establishes a series of voluntary and mandatory water conservation measures. These measures are similar to the ones recommended by staff to the Board at a briefing on August 27, 2002. This ordinance applies to water supplied by the County water system, private water systems, and private wells; it does not apply to that portion of the County served with public water by the Town of Vinton water system. It provides that any violation is a Class 3 misdemeanor (fine of not more than $500). In the alternative this ordinance establishes a series of civil penalties to be added to a person's water bill for violations of the mandatory provisions. It establishes an appeal procedure to the County Administrator and to the Board. See sections 22-205 and 22-206. The primary enforcement efforts will be done by the Utility Department through warnings and civil penalties applied to water bills. In difficult situations and for private wells the assistance of the Police Department and the threat of a Class 3 misdemeanor may be required. To trigger the mandatory water conservation measures, the Board must make a finding that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, and publish a notice in a newspaper of general circulation within the County. To terminate the mandatory water conservation measures, the Board must take formal action and publish a notice in a newspaper of general circulation within the County. Sec. 22-204 imposes mandatory water conservation measures. It prohibits water usage as recommended by the Governor, and in some instances, it is more stringent than recommended by the Governor. Sub-section (d) prohibits the washing of vehicles by new or used car dealers, unless they use high pressure low consumption equipment or operate a water recycling system. Sub-section (h) prohibits watering golf courses and athletic fields, unless the grass is new, replanted, or reseeded. FISCAL IMPACT: This ordinance may result in an increase in revenues to the Utility Fund as a result of penalties imposed and collected for violations; however, these revenues may be offset by .. ~ . ~~' reductions in water usage and the costs of enforcement. RECOMMENDATIONS: Staff recommends that the Board approve the first reading of this ordinance. Staff will continue to monitor the actions of other localities around the Commonwealth in response to the Governor's action. It is anticipated that this ordinance will be modified before second reading to reflect these and other changes. If the Board approves, staff will publish a notice in a newspaper of general circulation within the County on October 8, 2002 stating that mandatory water conservation measures will be imposed effective October 9, 2002 in accordance with the provisions of this ordinance. Respectfully submitted, R ~ ~ j \~,~ .~ Paul M. Mahoney Roanoke County At Action Approved ( ) Denied ( ) Received ( ) Referred ( ) to Motion by Church Flora McNamara Minnix Nickens Vote No Yes Abs cc: File ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 24, 2002 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW ARTICLE IV OF CHAPTER 22 ENTITLED "WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES," DECLARING THAT A WATER SUPPLY EMERGENCY EXISTS, AND THE IMPLEMENTATION OF WATER CONSERVATION MEASURES TO RESTRICT THE USE OF WATER BY THE CITIZENS OF THE COUNTY OF ROANOKE FOR THE DURATION OF SUCH EMERGENCY WHEREAS, on August 30, 2002, the Governor of the Commonwealth of Virginia issued Executive Order Number 33 entitled "Declaration of a State of Emergency Due to Extreme Drought Conditions throughout the Commonwealth" in which he proclaimed a state of emergency throughout the Commonwealth due to drought conditions, instituted mandatory restrictions on certain uses of surface and ground water in Roanoke County and other localities in the Commonwealth, mandated agencies of both state and local governments to render appropriate assistance to address drought conditions, and authorized local governments to establish, collect, and retain fines for violations of the water restrictions; and WHEREAS, Section 15.2-924 of the Code of Virginia (1950), as amended, authorizes the Board of Supervisors of the County of Roanoke, when it finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, to restrict the use of water by the citizens of the County for the duration of such emergency or for a period of time necessary to prevent the occurrence of a water supply emergency; and WHEREAS, the Board hereby finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken when flows in the 1 ~-i Roanoke River reach such low levels and that drought conditions exist in the Roanoke Valley; and WHEREAS, stream flows have recently approached historic low levels that necessitate limiting use of the public water source for the protection of the health, safety and general welfare of the citizens of the County; and WHEREAS, the Board finds that it is necessary to adopt regulations reducing, restricting or curtailing the use of water by the citizens of the County in the manner hereinafter set forth in order to comply with the Governors Executive Order and the requirements contained therein, and to address any existing or potential water supply emergency situations. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia, as follows: §1. That the Board hereby determines and finds that a state of emergency exists, as proclaimed in the Executive Order of the Governor of this Commonwealth, due to extreme drought conditions in the County and throughout the Commonwealth, and that a water supply emergency continues to exist in the County, due to current water levels in the Roanoke River and water levels in the County's Spring Hollow Reservoir and its groundwater wells for its public water system and anticipated demand in the immediate future, which together necessitate the adoption of this Ordinance mandating restrictions on the use of water in the County under the terms and conditions set forth in this Ordinance. § 2. That the Code of the County of Roanoke is hereby amended and reenacted by adding a new Article IV of Chapter 22, entitled "Water Supply Emergencies and Conservation Measures" as follows: 2 G-I ARTICLE IV. WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES Sec. 22-200. Generally. (a) Purpose. The purpose of this division is to establish water conservation measures to be imposed when drought, watershortage and lowflows in the Roanoke River require water conservation measures to be in effect for public water supply use. It shall also apply to water supplied from private groundwater sources. (b) Exemptions from application. The provisions of this Article shall not apply to any governmental activity, institution, business, residence, or industry when it has been determined by the County Administrator that an exemption is necessary for the public health, safety and welfare, for the prevention of severe economic hardship or the substantial loss of employment, or for the health of any person. Recycled water shall also be exempt from the provisions of this Article. Sec. 22-201. Definitions. As used in this division: (a) "Fountain" shall mean a water display where water is sprayed strictly for ornamental purposes. (b) "Paved areas" shall mean streets, sidewalks, driveways, patios, parking lots, service station aprons, and other surface areas covered with brick, paving, tile, or other material through which water cannot pass. (c) "Swimming poop' shall mean any structure, basin, chamber, or tank, including hot tubs, containing an artificial body of water for swimming, diving or recreational bathing and having a depth of two (2) feet or more at any point. 3 G-I (d) "Person" shall mean any individual, corporation, partnership or other legal entity in the County. (e) "Recycled wate-" shall mean water originally potable but circulated for reuse after delivery from the public water system. Sec. 22-202. Declaration. The Board shall declare the imposition of either voluntary or mandatory water conservation measures whenever the County is experiencing a water supply emergency or the need to avert a water supply emergency. The need to avert an emergency and to implement voluntary conservation measures shall be deemed to exist whenever the flows in the Roanoke River drop to levels that require the limitation of withdrawals for Spring Hollow Reservoir, the water level in the Reservoir is below normal for that time period, and meteorological projections indicate consideration of such measures. The need to avert an emergency and to impose mandatory water conservation measures shall be deemed to exist when the Reservoir contains less than a 150 days supply at current usage patterns for the period between June 1 and October 1, or a 100 day supply for the period between October 1 and June 1, and very limited supplies of water are available. Notices of the implementation and termination of the water conservation measures shall be publicly announced and published in a daily newspaper for at least one (1) day. The implementation or termination of the measures shall become effective immediately upon publication of the respective notice. Sec. 22-203. Voluntary water conservation measures. When voluntary water conservation measures are in effect, the Board shall request the general public, businesses and public agencies in the county to implement and comply with the following water use reduction measures: (a) Lawns and Gardens. Reduce watering to only when necessary to maintain viability, and then only between the hours of 8:OOp.m. and 8:OOa.m. (b) Paved areas. Reduce washing. Washing paved areas for immediate health and safety is exempted. 4 ~-i (c) Swimming pools. Reduce filling and replenishing to levels required to maintain health and safety. (d) Vehicle washing. Reduce non-commercial washing of mobile equipment. Commercial mobile equipment washing businesses are exempt (e) Restaurants. Serve water to customers only upon request. (f) Public Utilities. Reduce scheduled sewer and hydrant flushing by fifty percent (50%). Flushing to meet immediate health and safety requirements is exempt. Sec. 22-204. Mandatory water conservation measures. When mandatory water conservation measures are in effect, the general public, businesses and public agencies shall comply with the following water use restrictions: (a) Fountains. Operation prohibited. (b) Paved areas. Washing prohibited except for immediate health and safety requirements, or except for commercial or industrial operations using high pressure low consumption equipment. Washing for maintenance purposes one time within any twelve (12) month period is permitted. (c) Swimming pools. Prohibit filling of outdoor swimming pools. Replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted. (d) Vehicle washing. Prohibit non-commercial washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, except in commercial facilities if operating with high pressure low consumption equipment or operating with a water recycling system. The County Administrator may order the curtailment of the hours 5 G--1 of operation of such commercial facilities or operations offering such services to the public or washing their own equipment. (e) Restaurants. Serve water to customers only upon request. (f) Public Utilities. Conduct sewer and hydrant flushing only for the purpose of fire suppression or other public emergency. Flushing to meet immediate health and safety requirements is exempt. (g) Lawns and Gardens. Eliminate watering of shrubbery, trees, lawns, grass, plants or other vegetation, except indoor plantings, greenhouse or nursery stocks and watering by commercial nurseries of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days. Eliminate the washing of the exteriors of commercial or industrial buildings, homes or apartments. Washing for maintenance purposes one time within any twelve (12) month period is permitted. Sec. 22-205. Violation; evidentiary presumptions; penalty for violation; appeals. (a) Violation. It shall be a violation of this Article for any person to intentionally, knowingly, recklessly or negligently use, cause the use of or permit the use of water in violation of any of the mandatory provisions of this division. (b) Evidentiary presumptions. For purposes of this Article, in any case where water has been used in a manner contrary to any mandatory provision of this division, it shall be presumed that the person in whose name a water meter connection is registered with the Utility Department has knowingly used, caused the use of or permitted the use of water in such a contrary manner. Proof that a particular premises had a water meter 6 ~-i connection is registered in the name of the defendant cited in a criminal complaint filed pursuant to this Article shall constitute in evidence a prima facie presumption that the defendant is the person who used, caused the use of or permitted the use of water in a manner contrary to any mandatory provision of this division. (c) Penalty for violation. Any person convicted of violating any of the provisions of this article shall be guilty of a Class 3 misdemeanor. In lieu of a criminal prosecution for a violation of this article, the County may impose a civil penalty for any violation. For a first offense the person will receive a written warning. On the second offense, the person will be assessed as a civil penalty a water bill surcharge fee of fifty dollars ($50.00) per violation for a residential account and one hundred dollars ($100.00) per violation for an institutional/commercial/industrial account. On the third and any subsequent offense, the person will be assessed as a civil penalty a water bill surcharge fee of one hundred dollars ($100.00) per violation for a residential account and two hundred dollars ($200.00) per violation for an institutional/commercial/industrial account. In addition, the Utility Department may suspend the service of any person violating any of the mandatory water use restrictions. All fines shall be imposed on the violator's next water bill. (d) Appeals. The person shall have the right to appeal to the County Administrator upon receiving written notice of any violation or intent to discontinue service. The procedure to be followed in any appeal is the same procedure as set out in Section 18-156.5 of this Code. (e) Each violation by a person shall be counted as a separate violation by that person, irrespective of the location at which the violation occurs. Sec. 22-206. Enforcement. 7 ~-~ The Chief of Police and the Director of the Utility Department, through their agents or employees, shall be jointly responsible for the administration and enforcement of this ordinance. The Director of the Utility Department is authorized to designate qualified Utility Department personnel to enforce this ordinance in the manner and to the extent allowed by law, including the filing of notices of violations of this Article and the filing of complaints with the Police Department for such violations. §~ 3. This ordinance shall not apply to that portion of the County served with public water by the Town of Vinton. § ~ 4. This ordinance shall be in full force and effect upon its adoption. § 5. That the provisions of this Ordinance are severable, and the unenforceability of any provision of this Ordinance, as determined by a court of competent jurisdiction, shall not affect the enforceability of any other provision in the Ordinance. 8 s ACTION NUMBER ITEM NUMBER ~~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Richard L. Williams, Building Code Board of Adjustments and Appeals, will expire on October 24, 2002. The four-year term of Larry W. Degen, Alternate, expired July 28, 2002. The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and does not wish to serve another term. 2. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 3. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 4. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford expired June 30, 2002. Mr. Lanford has served two consecutive terms and is not eligible for reappointment. SUBMITTED BY: ~~.~~ APPROVED BY: ~~_~~ ~~ ...i ~~~ Diane S. Childers Elmer C. Hodge Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara Referred () Minnix _ To () Nickens 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 RESOLUTION 092402-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 24, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of minutes -April 18, 2002 Regional Leadership Summit; April 23 and September 10, 2002 Board meetings 2. Request from schools to appropriate $2,180 grant from the Virginia Department of Education for industry based certification training for teachers 3. Request to accept water and sewer facilities serving Northview Gardens That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Nickens, Church NAYS: None ABSENT: Supervisor McNamara 1 A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Roger Johnson, Career, Technical and Adult Education Administrator Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 ~~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 24, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval ofminutes -April 18, 2002 Regional Leadership Summit; April 23 and September 10, 2002 Board meetings 2. Request from schools to appropriate $2,180 grant from the Virginia Department of Education for industry based certification training for teachers 3. Request to accept water and sewer facilities serving Northview Gardens That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 -I April 18, 2002 233 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 18, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Center for Applied Technology and Career Exploration, 150 Technology Drive, Rocky Mount, Virginia, this being an adjourned meeting from April 9, 2002, for the purpose of attending the Roanoke Valley Leadership Summit meeting, hosted by the County of Franklin. IN RE: CALL TO ORDER The Honorable Wayne Angell, Chairman, Franklin County Board of Supervisors, called the meeting to order at 12:10 p.m. MEMBERS PRESENT: Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, Harry C. Nickens MEMBERS ABSENT: Chairman Joseph B. "Butch" Church, Supervisor H. Odell "Fuzzy" Minnix STAFF PRESENT: Elmer C. Hodge, County Administrator, Brenda J. Holton, Deputy Clerk to the Board OTHERS PRESENT: Elected officials and staff from the County of Alleghany, County of Bedford, County of Botetourt, County of Franklin, City of Covington, City of Roanoke, City of Salem, Town of Vinton and Wayne Strickland, Executive Director, Roanoke Valley Alleghany Regional Commission IN RE: WELCOME AND INTRODUCTIONS Chairman Angell welcomed the participants and introductions were made. The invocation was given by Supervisor Charles Wagner, Franklin County. Following lunch, the business meeting convened at 1:00 p.m. IN RE: DISCUSSION OF AGENDA ITEMS 4 April 18, 2002 235 airport for airport promotion, support local travel agents and assist in developing and implementing a policy that will lead to improved general aviation service. He stated that Roanoke City and Roanoke County, with the concurrence of the Roanoke Regional Airport Commission, have retained the services of Barry Duval to coordinate the efforts of the Roanoke Regional Airport Alliance. Mr. Duval will report monthly to the Steering Committee, assist with public relations and appear before public boards and commissions, local governing bodies, and State and Federal agencies. In response to several inquiries, Ms. Burcham advised that at the meeting of Mayors and Chairs, it was noted that localities providing seed money were requested to consider the sum of $2,000 and if a locality chooses not to contribute seed money, a letter of support for the grant is still requested . She advised that the City of Roanoke has committed $25,000 in addition to $2,000 of seed money and that since the grant application refers to a consortium of communities, an endorsement letter is requested from the 15 communities served by the Roanoke Regional Airport. The Regional Alliance will become the entity that will be the source for dispensing funds paid to an airline or for a special promotion. She advised that this arrangement has proven successful for the Cities of Richmond, Newport News and Norfolk by serving as a vehicle for funding of grants and other activities. Ms. Linda Wyatt, Roanoke City Council, advised that there is a need for transportation to and from the airport from outlying areas and inquired if funding sources could be identified to provide shuttle service. Regional Water Study Mr. Wayne Strickland, Executive Director of the Roanoke Valley-Alleghany April 18, 2002 23'7 agencies. Alleghany County has expressed an interest in joining the effort. The next steps are to define the region and a small team of marketing research professionals from within the larger group is assigned the task of developing a market research survey to help identify key voices and themes in the region. Each locality was asked to identify the amounts currently being spent on tourism and economic development marketing, and this research will then be used as a basis for the regional branding initiative. Supervisor Nickens advised that he was favorably impressed with the experts and their presentations at the forum and believes that these efforts could have a great impact on the region. Activities and Accomplishments of Franklin County A video was presented highlighting the activities and accomplishments of Franklin County. A tour of the Center for Applied Technology and Career Exploration will be available for those interested after the meeting is adjourned. IN RE: CLOSING COMMENTS Mr. Strickland advised that the next meeting of the Mayors and Chairs will be hosted by the City of Covington on May 10, 2002. He also advised that the next Roanoke Valley Coalition for Economic Development trip to be hosted by the Roanoke Valley Alleghany Regional Commission will be held on October 6 - 8, 2002, at which time the delegation will visit Charleston, South Carolina. The Town of Vinton extended an invitation to host the next Leadership Summit Luncheon. Chairman Angell adjourned the meeting at 2:30 p.m. ~~~ April 23, 2002 239 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 23, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of April, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Reverend William Lee, Loudon Avenue Christian Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Mahoney added a Closed Meeting pursuant to Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. April 23, 2002 241 teammate, Jonathan Fiedler, who displayed the true heart and determination of an exemplary Knight; and WHEREAS, the Knights are coached by Billy Hicks, who was named Northwest Region and Virginia State AAA Coach of the Year, and Assistant Coaches Bob Hicks, Jason Cook, Chris Morris, Steve Buchanan, Randy Meck and Tim Myers. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS BASKETBALL TEAM: Davey Arthur, Brad Bowers, John Paul Branisteanu, Drake Bushnell, Andrew Davison, Jonathan Fiedler, Tom Hagan, Matt Hamilton, Justin Harris, Ryan Hergrueter, Jake Kaplan, Daniel Payne, Robbie Powell, J. J. Redick and Adam Trumbowerfortheir athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None ,(b~ J. J. Redick for an outstanding basketball season and being named Virginia Player of the Year R-042302-2 Chairman Church, Supervisors Minnix and McNamara presented the resolution to J. J. Redick. Coach Hicks was also present. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 042302-2 OF CONGRATULATIONS TO J. J. REDICK FOR AN OUTSTANDING BASKETBALL SEASON AND BEING NAMED PLAYER OF THE YEAR FOR THE STATE OF VIRGINIA WHEREAS, J. J. Redick, a senior at Cave Spring High School, had an outstanding season on the basketball team averaging 28.3 points per game as a senior, setting a new record for Virginia High School League state tournament scoring and three point shooting, and setting the all time record for career points for Virginia High School League with a career total of 2,214 points; and April 23, 2002 243 RESOLUTION 042302-3 OF CONGRATULATIONS TO TOM HAGAN FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO FIRST TEAM ALL-STATE, GROUP AAA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Tom Hagan, a senior at Cave Spring High School, had an outstanding season as the punter for the football team averaging 42.3 yards on his punts with 15 going inside the 20 yard line, thereby contributing to the Knights season record of 9-2; and WHEREAS, Tom was also named to Second Team -All Western Valley District for basketball; and WHEREAS, Tom has participated in basketball, football and baseball at the varsity level for three years and will attend the University of Virginia in the Fall 2002 on a full athletic scholarship where he will play football and baseball; and WHEREAS, Tom demonstrated his outstanding athletic ability and good sportsmanship throughout the season. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to TOM HAGAN for an outstanding football season and being named to First Team All-State, Group AAA; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to Tom Hagan for continued success in all his future endeavors. On motion of Supervisor Minnix to adopt the resolution of congratulations, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None ~. Daniel Payne for an outstanding football season and being named First Team All-State R-042302-4 Chairman Church and Supervisors Minnix and McNamara presented the resolution to Danial Payne. His father and Coach Foutz were also present. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None April 23, 2002 245 Mr. Ellmore, on behalf of the Board of Directors of the Virginia Recreational Facilities Authority and the River Foundation, thanked the Board members, Mr. Hodge and staff for their continued support since the partnership agreement was approved in July. He also thanked Chief Financial Officer Diane Hyatt and her staff for their financial assistance and Pete Haislip and his staff for their advice and support of Park operations. He advised that the Explore Park staff will make a power point presentation and introduced Scott Saver, Senior Director of Facilities Management, Jo Nelson, Director of Development, Lu Sadler, Director of Marketing and Wendi Schultz, Roanoke County Tourism Events Coordinator. Mr. Sarver advised that visitors to Explore Park will experience different things this year including the new Salem Turnpike, a 1.8 mile road around the Park, and a new and greatly expanded Native American site, Totero Village. He thanked the Roanoke County Sign crew for their assistance in placing signs along the Turnpike. Slone's Grist Mill is expected to open on July 19, 2002, and there is a new shuttle to return visitors to their cars. The park will also host a variety of traveling exhibits from the Virginia Museum of Fine Arts and the Blue Ridge Institute during the 2002 season. Ms. Nelson spoke of the planned events for 2002 including Seniors Day on Thursdays, which was suggested by Supervisor Minnix and other people in the community. She thanked Supervisor Minnix for his help and advised that this day will involve some special services such as more golf cart rides and special discounts to make the park more enjoyable to citizens who are differently-abled. She also advised that the fourth annual Blue Ridge Garden Festival, which will be held in conjunction with the Roanoke Jaycees' 10th annual Roanoke Valley Wine Festival, is planned for June 8 and 9. This event is being April 23, 2002 247 Environmental Quality (DEQ). The original well tests from the neighborhood have come back with no findings of any volatile organic compounds and the surface water quality and environmental conditions are very good. He expressed appreciation to everyone involved for their professional manner, hard work and teamwork in controlling the situation. Division Chief Stump thanked all the agencies and departments including the Countydepartments, staffand Board membersfortheirassistance in extinguishingthefire. Since the last update from Chief Burch, Governor Warner has visited the site. The Governor was instrumental in declaring the emergency on March 24, 2002, which enabled the County to receive the assistance necessary. At this point, the Fire and Rescue department are assisting the continuing efforts of the EPA and DEQ Ms. Wagner advised that at the invitation of Dr. Weber, she and Division Chief Stump spoke to the students at Penn Forest Elementary School yesterday for Earth Day. This was the school most impacted by the fire and she enjoyed the interaction with the students. She advised that they have been working on the soil and erosion plans for the areas that were destroyed by the fire and thanked County Engineer George Simpson and his staff for their support. Samples necessary for the disposal of the waste on the site have been collected and are at the laboratory now. Requests for bids have been sent out to disposal facilities and are expected back this week. They still have to take additional samples to determine the extent of contamination and if there are any additional response actions needed. She advised that this was a joint effort with EPA and Earth Tech and expressed her appreciation to Mr. Haynes from Earth Tech. She advised that this is the company that provides the equipment to make the roads, move the debris and collect the tires and they are a big part of the operations. The most important accomplishment over April 23, 2002 249 Supervisors and indicated that they all really do put children first. She was very impressed with the firefighters who were involved with the Starlight Lane Fire and expressed appreciation to DEQ and EPA for providing information that they could relay to the children and parents. The total School budget is $102 million and the transfer of funds from the County is $54,693,491 which allows primarily fora 2.5% raise and to keep in place some of their programs already started such as reductions in class size. She advised that Penny Hodge, Director of Finance and Budget for the Schools, and Diane Hyatt, Chief Financial Officer for the County, were available to answer questions if necessary. Chairman Church thanked Dr. Weber, Chairman Irvin, Assistant Superintendent Tom Hall, and Ms. Hodge for their efforts on the budget. Supervisor Nickens moved to approve the School budget for the fiscal year 2002-2003 as presented. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Request to adopt fiscal year 2002-2003 budget for Roanoke Valley Television. (Elaine Simpson, Cable Access Director) A-042302-6 Ms. Simpson advised that Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government April 23, 2002 zs~ which is a -.99% decrease from last year's budget in the amount of $107,154. This budget includes funding for closed captioning services for the Board of Supervisors Meetings. RVTV staff is part of the County system and benefits will be the same as received by other County employees. The total RVTV budget request is $267,885 with the County's share being $107,154, and a $692 decrease from last year's budget. The total franchise fee paid by Cox to the County last year was $687,574 with 20% of that being $137,515. Supervisor Nickens advised that he serves on the Roanoke Regional Cable TV Committee and he commended Ms. Simpson and the RVTV staff for their qualitywork. Chairman Church thanked Ms. Simpson and staff for their efforts in keeping the citizens informed. Supervisor Nickens moved to approve the budget. The motion carried bythe following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 3. Request for approval of the transition of the Cave Spring Recreation Foundation into two entities. (Pete Haislip, Directors Parks, Recreation & Tourism Department) A-042302-7 Mr. Haislip advised that Ms. Pitts, Assistant Director of Recreation, will be presenting the staff report and she deserves a lot of the credit for reaching a solution of this matter for the benefit of the children of Roanoke County. He thanked Mr. Hodge, Mr. O'Donnell, and Supervisors Minnix and McNamara for their input into this issue. Ms. Pitts advised that this is a request for approval of a transition plan for the April 23, 2002 253 County time to evaluate the success of the plan, and the impact to the community and children before separation occurs. She advised that members of both clubs are now in agreement with the plan and if adopted by the Board, both will sign the agreement today. Ms. Pitts introduced Barbara Sharrer, President, Cave Spring Recreation Foundation, and Mark Dudley, President, Hidden Valley Youth Sports Association, Inc. Also present were Jim King, Billy Booth, and Susie Neighbors from Hidden Valley Youth Sports Association and Alan Woodrum, Butch Osborne, and Tina Cook from the Cave Spring Recreation Foundation. Present from the Parks and Recreation Advisory Board were Paul Bailey, Cave Spring District representative, and Jerry Williams, member at large. Chairman Church thanked everyone involved for the hard work that went into reaching this transition plan. Ms. Pitts asked that the Board approve the staff recommendation which has three parts: (1) adopt the transition plan with some final minor revisions that may be needed and will be added today before the agreement is signed; {2) sanction the Hidden Valley Youth Sports Association according to the terms in the transition plan with the understanding that they will be a part of the Cave Spring Recreation Foundation throughout the transition period; and (3) the Parks, Recreation & Tourism Department will continue to work with these groups during the transition. Supervisors Minnix and McNamara each expressed their appreciation to everyone involved for their cooperation and hard work to reach the compromise agreement. Supervisor McNamara moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None Apri 123, 2002 2 5 5 prayer" with "reaffirm the opportunity for prayer." Supervisor McNamara advised that he does not believe prayer or religion is dead in the United States. His concern is that he was elected to the Board to influence or make changes in the areas that are within what he considers the Board's area of influence and approval of a resolution to support a constitutional amendment is outside of that area. He advised that the County schools do have a minute of silence which gives the opportunity to pray. He thinks that the Constitution serves us well and the Board should not intervene in this area. Supervisor Minnix advised that he was in favor of prayer in public schools and believes that more than a minute of silence in schools is needed. Supervisor Church advised that he feels a minute of silence is not enough time to pray. People look to their leaders to take a stand on issues and this would be support for a resolution that two-thirds of Congress has already approved. Supervisor Flora advised that he supports approval of the resolution and that because of the lowering of the moral code, he believes some drastic action is needed. Any constitutional amendment will come back to the states for adoption since it has to be approved by 44 of the states, and they will look to the local governing bodies for direction at that time. Approval at this time would not be stepping outside of the Board's area of control. After further discussion of the language in the resolution, Mr. Mahoney suggested that the fourth paragraph of the resolution be changed to read as follows: Whereas, the Roanoke County Board of Supervisors urges all cities and counties across the United States to support H. J. Resolution 81. Mr. Mahoney asked if the Board wanted to add this to their legislative program and ask the General Assembly when it reconvenes April 23, 2002 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 1. 2. 3. IN RE. SECOND READING OF ORDINANCES 257 1. Second reading of ordinance authorizing creation of and financing for a local Public Works Improvement Project -Joe Carrot Road Water Project. Catawba Magisterial District. (Gary Robertson, Utility Director) 0-042302-9 Mr. Bob Benninger, Assistant Utility Director, advised that seven of the ten property owners involved agreed to participate and they would pay the per property connection fee of $5,000 with the County funding the Basic Construction Cost of $3,655 for the non-participating properties. The cost to connect at a later date would be $7,076. Supervisor Church moved to adopt the ordinance. The motion carried by the April 23, 2002 25g area by paying at a minimum the sum of $5,000 ($3,655 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before July 23, 2002, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the July 23, 2002 deadline (other than new property owners) shall pay a minimum of $7,076 [$3,655 construction costs plus 20% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $5,000, said costs to be paid in full and in advance of connection to the public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facilityfee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Church to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: APPOINTMENTS April 23, 2002 261 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 042302-10.d TO THE TRANSPORTATION COMMISSIONER REQUESTING A "WATCH FOR CHILDREN" SIGN WHEREAS, the General Assembly enacted an amendment to the Code of Virginia, adding Section 33.1-210.2 regarding the installation and maintenance of "signs alerting motorists that children may be at play nearby," and WHEREAS, the Board of Supervisors along with the Virginia Department of Transportation staff institute a local policy, and WHEREAS, a petition has been received that meets both Roanoke County and the Virginia Department of Transportation guidelines, and WHEREAS, the homeowners of Nicholas Hill Lane have agreed to fund the installation of the sign, NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street location be reviewed fora "Watch for Children" sign, pursuant to Section 33.1-210.2, Code of Virginia: Sign Location: On Barrens Village Lane at the following two intersections: -Barrens Road and Barrens Village Lane -Deer Branch Dr and Barrens Village Lane. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By None Required Yeas: Supervisors Flora, McNamara, Minnix, Nickens, Church Nays: None IN RE: REQUESTS FOR WORK SESSIONS 1 Requestforwork session on June 11, 2002 to discuss Business, Professional & Occupational License ~BPOL) taxes. Supervisor Minnix advised that he will not be at the June 11, 2002 meeting. It was the consensus of the Board to schedule the work session for June 25, 2002. April 23, 2002 263 7. Statement of the Treasurer's Accountabilityperlnvestment and Portfolio Policy, as of March 31, 2002 8. Report of Claims Activity for the Self-Insurance Program, Third Quarter ended March 31, 2002 9. Proclamations signed by the Chairman 10. Report from VDOT of changes to the Secondary Road System in March. 2002 IN RE: CLOSED MEETING At 5:17 p.m., Supervisor Church moved to go into Closed Meeting pursuant to Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: ABSENCE Supervisor Minnix advised that he would be late for the 7:00 p.m. evening session because he would be attending the Cave Spring High School Honors Award Ceremony. IN RE: WORK SESSION April 23, 2002 265 IN RE: CLOSED MEETING The Closed Meeting was held from 6:20 p.m. until 7:00 p.m. IN RE: CERTIFICATION RESOLUTION R-042302-11 Supervisor Church moved to adopt the Certification Resolution . The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 042302-11 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: RECOGNITION April 23, 2002 267 Ms. Holton read the title of the agenda item and advised that this public hearing has been postponed until May 28, 2002 at 7:00 p.m. IN RE: ABSENCE Supervisor Minnix left the meeting at 7:20 p.m. and returned at 7:40 p.m. IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone 15 acres from I-1 C Industrial Districtwith conditions to C-1 Commercial District and to obtain a special use permit for a religious assembly and daycare located on 5022 Hollins Road, Hollins Magisterial District, upon the~etition of Fellowship Baptist Church. (Janet Scheid, Chief Planner~(CONTINUED FROM MARCH 26, 2002)_ Ms. Scheid advised that this site has been included in industrial studies by the County since 1981. Currently the existing land use pattern along Hollins Road is industrial development with water and sewer capacity available for an industrial use at this site. The Virginia Department of Transportation has Hollins Road on its six-year plan to be improved to five lanes to accommodate industrial vehicle circulation. The site has been graded to accommodate two industrial pads. -The petitioners are proposing atwo-phase project with phase one including a day care multi-purpose facility of approximately 12,000 square feet with construction to begin two years after purchase of the property. Phase Two will be the sanctuary and construction would begin three to five years after completion of Phase One. The church's current location has a capacity of 1,000 seats with a April 23, 2002 269 In response to Supervisor Flora's inquires about marketing of the site, Ms. Scheid said that the site has been on the County's web site for at least two years with inquiries going to the owner of the property; however, the history of the site probably goes back to 1994. She advised that the Planning Commission had a lot of questions about whether the property was actively marketed and if the price was appropriate. The petitioner advised that they have been unable to sell the property as an industrial site. In response to Supervisor Nickens' inquiries, Ms. Scheid advised that at the Planning Commission, it was stated that the property was originally marketed at around $900,000 and that within the last six to eight months, has dropped to around $350,000. There is a contract pending with the church. In response to Supervisor Flora's observation that the County has attempted to market this site for eight years, Mr. Hodge advised that the County never really pushed marketing of the property since the County does not own it or have a contract on it. Originally, this was the site chosen for Hanover Direct and when they discovered rock at the site, they moved to their present location because they needed a 500,000 foot pad with the ability to double that amount . The County had hoped that the site could be marketed for a smaller industrial site or a series of buildings. Supervisor Nickens advised that he is concerned that a currently zoned industrial parcel is being asked by the petitioner to be removed from a tax generating base for the County, and also whether the property should have been marketed at a more realistic price. He suggested that the County and economic development staff have more time to review these documents to determine if this is an appropriate down-zoning from industrial property to not-for-profit property. April 23, 2002 271 tractor trailer traffic. There would be considerable costs in the millions of dollars to adapt this property to an industrial use for the removal of 50% rock and 50% soil. Mr. Wetherington advised that he understands that the Board may need additional time but the property is under contract to the church and the church has paid a price to extend the contract which expires Friday. He advised that the church has no assurance that they can have an extension beyond this Friday. He asked that the Board approve the rezoning and special use permit so that the church can move forward, purchase the property and construct their facilities. At 7:40 p.m. Supervisor Minnix returned to the meeting. Mr. David Batten advised that his firm is a general contractor, has experience with site development, and has built many commercial and industrial projects including churches. Supervisor Nickens advised that the County staff has not had the time to review the alternative to having one occupant with tractor trailer traffic. Mr. Batten advised that his firm did not ever propose grading the site to the road level but grading 12 feet preferable and 10 feet as an alternative which would be almost half of the plateau. There would still be an incline but acceptable for tractor trailer and other traffic. He advised that the geo-technical reports show a nob of rock under the surface and there is a small amount of surface dirt. In response to Mr. Hodge's suggestion, he advised that they did not recommend grading of the road and not the site. Pastor Ward responded to several questions from Supervisor Church concerning the church, its members, and plans for expansion. In response to Supervisor Nickens' inquiry about the expiration of the Church's contract on Friday, Pastor Ward advised that it would be costly for the church to get another extension even if Friendship April 23, 2002 273 ORDINANCE 042302-12 VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF 25' RIGHT-OF-WAY KNOWN AS JONES STREET LYING ADJACENT TO LOTS 12 (TAX MAP #27.13-6-41) AND 13 (TAX MAP #27.13-6-15), BLOCK 3 AND LOT 12, BLOCK 5 (TAX MAP # 27.13-6-14), IN SECTION NO. 1, DWIGHT HILLS SUBDIVISION SHOWN IN PLAT BOOK 3, PAGE 5, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Petitioners William N. Reedy and Deborah E. Reedy are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 12, Block 3, of `Map of Section No. 1, Dwight Hills', recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-41; and, WHEREAS, Fay Whitlow Old and Gene D. Whitlow are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 13, Block 3, of `Map of Section No. 1, Dwight Hills', recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-15; and, WHEREAS, Michael C. Prillaman and Sheri M. Prillaman are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 12, Block 5, of'Map of Section No. 1, Dwight Hills', recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-14; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the portions of Jones Street adjacent to the above-described lots; and, WHEREAS, Jones Street is an unimproved and unused right-of-way, 25' in width, as shown and created on the plat entitled `Map of Section No.1, Dwight Hills' recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, a portion of which has previously been vacated; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002; the public hearing and second reading of this ordinance was held on April 23, 2002. .NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That portions of the unimproved, unused right-of-way known as Jones Street, situate in the Hollins Magisterial District, measuring 25' in width and extending approximately 260' in length adjacent to Lots 12 and 13, Block 3, of Section No. 1, Dwight Hills (Tax Map Nos. 27.13-6-41 and 27.13-6-15, respectively), and extending approximately 130' in length adjacent to Lot 12, Block 5, of Section No.1, Dwight Hills (Tax Map No. 27.13-6-14), being shown and created on the plat entitled `Map of Section No. 1, Dwight Hills' recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and further shown and highlighted on Exhibit A attached hereto and incorporated herein, be, and hereby is, April 23, 2002 275 easement, Section 15, Penn Forest and Section 18, Penn Forest and vacating a 40-foot drainage easement, Section 15, Penn Forest, Cave Spring Magisterial District, upon the petition of James F. Kinder, Jr., Jacqueline M. Kinder, Carol H. Berglund and Scott W. Berglund, Co-Trustees. (Arnold Covey, Director of Community Development) 0-042302-13 Mr. Covey advised that there have been no changes since the first reading and requested approval of the ordinance. There was no discussion and no citizens present to speak on this item. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None ORDINANCE 042302-13 TO VACATE A 15' DRAINAGE EASEMENT DEDICATED ACROSS LOT 10, BLOCK SS, PLAT OF SECTION NO. 15, PENN FOREST, IN PLAT BOOK 9, PAGE 139, RESUBDIVIDED BY PLAT IN DEED BOOK 1192, PAGE 350, AND ACROSS LOT 1, BLOCK UU, PLAT OF SECTION N0.18, PENN FOREST, IN PLAT BOOK 9, PAGE 331, AND TO VACATE A 40' DRAINAGE EASEMENT ACROSS LOT 10, BLOCK SS, SECTION 15, PENN FOREST, CREATED BY PLAT RECORDED IN DEED BOOK 1225, PAGE 1693, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by `PLAT OF SECTION N0. 15, PENN FOREST', dated January 17, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 139, afifteen-foot (15') drainage easement was dedicated on Lot 10, Block SS, the subject easement being designated on said plat as "15' D.E."; and, WHEREAS, the subject easement is further shown as "15' DRAINAGE EASEMENT" on `Plat Showing Resubdivision of Lot 10, Block SS, Section 15, Penn Forest (P.B. 9, Pg. 138)', dated December 17, 1982, and recorded in the aforesaid Clerk's Office in Deed Book 1192, page 350; and, April 23, 2002 277 limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Minnix to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 4. Second reading, of ordinance vacating a 15-foot sanitary sewer easement, "The Orchards, Applewood Section No. 8" and a portion of a 20-foot sanitary sewer easement on plat entitled "The Orchards, Huntridge Road Extended; and further shown as "Existing 20' Sanitary Sewer Easement (P.B. 17, Page 85)", Hollins Magisterial District, upon the petition of F. & W. Community Development Corporation. (Arnold Covey, Director of Community Development ) 0-042302-14 Mr. Covey advised that there have been no changes since the first reading and requested approval of the ordinance with the condition that a new sanitary sewer easement be dedicated and that a new sanitary sewer line be constructed and functional. There was no discussion and no citizens present to speak on this item. Supervisor Flora moved to adopt the ordinance. The motion carried by the following recorded vote: April 23, 2002 279 1. That the existing 15' sanitary sewer easement and a portion of the existing 20' sanitary sewer easement, being cross-hatched and shown as "15' S.S.E. & a portion of 20' S.S.E. to be Vacated" on Exhibit A attached hereto, said 15' easement having been shown and designated as "15' S.S.E." on the western side of Huntridge Road On `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION NO. 8', dated April 23, 1992, and recorded in the Clerk's Office ofthe Circuit Court of Roanoke County, Virginia, in Plat Book 14, page 178, and said portion of 20' easement having been shown and designated "NEW 20' SANITARY SEWER EASEMENT" On `PLAT SHOWING "THE ORCHARDS", HUNTRIDGEROAD EXTENDED', dated June 17, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 85, and said easements being further shown and designated as "EX. 20' S.S.E., P.B. 17, PG. 85", on the `PLAT OF SUBDIVISION FOR F & W COMMUNITY DEVELOPMENT CORP. CREATING HEREON A NEW STORM WATER MANAGEMENT AREA & NEW 15' ACCESS EASEMENT', dated November 8, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 99, in the Hollins Magisterial District of the County of Roanoke, be, and hereby are, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That an alternative sanitary sewereasement be dedicated, the location of which shall be in substantial conformity with the new sanitary sewer easement shown on Exhibit A attached hereto, and that a new sanitary sewer line be constructed and functional in connection with the Petitioner's proposed single-family development. 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Flora to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens reminded citizens of the Vinton Dogwood Festival that is being held this weekend at the Vinton War Memorial and that the parade is Saturday at 2:30 p.m. Submitted by, Brenda J. Holton, CMC Deputy Clerk to the Board April 23, 2002 Approved by, Joseph B. "Butch" Church Chairman 281 J ~" September 10, 2002 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 September 10, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of September, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; ,Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Tommy London, First Baptist Church, Cloverdale, Virginia. The Pledge of Allegiance was recited by all present. September 10, 2002 3 IN RE: BRIEFINGS 1. Briefing on the 2002-03 Capital Improvement Incentive Fund grant awards. Pete Haislip, Director of Parks, Recreation & Tourism Mr. Haislip reported that this matching grant program was created in 1994- 1995 to provide funds to groups wishing to make improvements to Roanoke County facilities. The program was allocated $40,000 in its initial year and $50,000 per year for the eight subsequent years. To date, $462,337 has been awarded and the value of the improvements received is $1,323,509. The current year award recipients were Youth on Wheels, Cave Spring American Little League, Southwest Soccer Association (in partnership with the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association), Fort Lewis Elementary PTA, Green Valley Elementary PTA, Green Hill Equestrian Committee, and North Roanoke Recreation Club. In response to Supervisor McNamara's question, Mr. Haislip indicated that for the past several years, the County has been able to fund most of the requests for grants which meet the qualification requirements. 2. Briefing on the Blue Ridge-Southwest Virginia Film Office Inc. First Annual Film Festival. Wendi Schultz, Tourism and Event Coordinator Ms. Schultz reported that the Department of Parks, Recreation & Tourism will be lending support to the Film Festival scheduled to take place in October. Ms. September 10, 2002rJ Company. L.C., Cave Spring Magisterial District. Arnold Covey, Director of Community Development) Mr. Covey stated that this request is to accommodate a minor adjustment to a sewer easement so that the developer can move forward with planning for Section 9 of The Groves. The proposed plans have been approved by County staff, and the developer has posted a bond and will be responsible for all expenses. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for September 24, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. First reading of an ordinance authorizing conveyance of a 0.226 acre ap rcel of real estate known as the remaining ortion of Lot 1 Mount Vernon Heights, Cave S rin Magisterial District. Paul Mahoney, County Attorne Mr. Mahoney reported that this ordinance is proposing the sale of a 0.226 acre parcel which is a portion of the Brambleton Center. A public hearing is scheduled on this matter for September 24, 2002. If approval of the ordinance is granted, staff is requesting that the proceeds of the sale be allocated for capital improvements to the Brambleton Center. September 10, 2002 7 IN RE: CONSENT AGENDA R-091002-1, R-091002-1.c, R-091002-1.d, R-091002-1.f, R-091002-1.g Supervisor McNamara moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 091002-1 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 10, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of Minutes -August 27, 2002 Meeting 2. Confirmation of Committee Appointments to Grievance Panel, Industrial Development Authority, Roanoke Valley Regional Cable TV Committee, Social Services Advisory Board, Virginia's First Regional Industrial Facility Authority 3. Proclamation declaring September 11, 2002 as "Patriot Day" in the County of Roanoke 4. Acceptance of Water Facilities Serving the Old Mountain Road Area 5. Resolution of Endorsement for the 2002 General Obligation Bond Referenda to support Higher Education and Museums and State Parks and Natural Areas 6. Resolution of Endorsement for the Pledge of Allegiance 7. Request from schools to appropriate $47,399 grant from the Governor's Office of Substance Abuse Prevention to the school grant fund 8. Request to accept Broughton Drive into the Virginia Department of Transportation Secondary System. September 10, 2002 9 WHEREAS, the state-owned museums are stewards of Virginia's artistic, historical and scientific heritage, not only being interested in the past but also serving as catalysts for future scholarship, innovation and creativity; and, WHEREAS, the Commonwealth's natural landscapes are vanishing at an alarming rate, and Virginia's citizens have voiced concern for lack of open space both now and for future generations; and, WHEREAS, State park visitors, over seven million per year with nearly 40 percent from outside, contributed $144 million to the state's economy in 2001; and, WHEREAS, the Parks and Natural Areas bond referendum will enhance Virginia's tourism potential; increase the flow of out-of-state revenue to Virginia; stimulate our sluggish economy, particularly in rural areas; and improve recreational offerings throughout Virginia for the enjoyment of our citizens and families. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Roanoke, Virginia endorses the 2002 General Obligation Bond Referenda in support of Higher Education and Museums and State Parks and Natural Areas. On motion of Supervisor McNamara to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 091002-1.d OF ENDORSEMENT TO CONTINUE RECITING THE PLEDGE OF ALLEGIANCE IN THE SCHOOLS AS IT IS CURRENTLY WRITTEN WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia is concerned about a recent court ruling in California regarding the Pledge of Allegiance; and, WHEREAS, the Pledge of Allegiance is a symbol of patriotism for the United States of America; and WHEREAS, the wording of the Pledge is designed to promote said patriotism; and WHEREAS, due to the events of September 11th, our Nation is under attack by forces bent on the destruction of our Country; and WHEREAS, this Pledge does not promote any specific religion; and WHEREAS, in this time of crisis our citizens want and need to show their faith in our Country and the ideals for which it was created. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of Roanoke, Virginia wishes to express their extreme desire that the Pledge of Allegiance will continue to be recited in the schools as it is currently written. September 10, 2002 11 RESOLUTION R-091002-1.g REQUESTING ACCEPTANCE OF AARONS RUN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit. Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora, McNamara, Minnix, Nickens, Church Nays: None Absent: None IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: September 10, 2002 13 Supervisor Church: (1) He stated that he continues to receive calls from individuals with disabilities requesting access to County ball fields. Mr. Haislip stated that significant improvements have been made in this area and a reassessment is currently underway. Mr. Haislip indicated that anyone having problems accessing a ball field may contact his office at 387-6078 and special arrangements will be made. IN RE: WORK SESSIONS 1. Work session with the Industrial Development Authority. Dou Chittum, Director of Economic Development) The work session was presented by Mr. Chittum and was held from 4:09 p.m. until 4:54 p.m. The following members of the Industrial Development Authority (IDA) were present: Billy H. Branch, Chairman; Craig W. Sharp; Carole Brackman; Linwood P. Windley; Allan "Cap" Robinson; and Mr. Chittum, who serves as the Secretary-Treasurer. Topics of discussion included: (1) The Public Private Procurement Funding Act which allows tax credits to developers who can then, in turn, offer a lower interest rate for projects being developed. (2) The potential economic development impact of widening I-81. (3) Ways that the IDA and County can work together to enhance economic development initiatives in the County. IN RE: ABSENCE Supervisor Minnix left the meeting at 4:55 p.m. September 10, 2002 15 In response to questions from Supervisor McNamara, Mr. Robertson indicated that revenues are on target based on the reduced levels from last year. Mr. Robertson reported that personal property revenues decreased by $1.2 million last year but comparison of actual revenues remain relatively flat. Mr. Robertson stated that the County is continuing the Job Bank, and there are currently five positions which remain frozen from last year. Travel and training restrictions remain in place, and departments are preparing plans for potential five percent reductions if needed. It was the consensus of the Board that the Budget Department should proceed conservatively and plan for potential reductions in state revenues. Mr. Robertson and Ms. Hyatt were also instructed to protest the withholding of payments by the State. Ms. Anne Marie Green, Director of General Services, presented a vehicle replacement summary which detailed repair costs, mileage, purchase price and replacement costs. Departments were asked to prioritize their most critical replacement needs, and the total replacement cost is $1,325,200. Supervisor Nickens stressed the need to seriously assess these issues during the budget process. Ms. Green also indicated that at present, General Services is approaching the maximum number of houses they can serve with the current number of Bandit trucks in service. She estimated that within the next three to four years, an additional vehicle will be needed. September 10, 2002 IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 5:52 p.m. Submitted by: Approved by: Diane S. Childers Clerk to the Board Joseph B. "Butch" Church Chairman 17 ACTION NO. A 092402 2.a ITEM NO. MEETING DATE: September 24, 2002 AGENDA ITEM: Appropriation of Department of Education Grant Funds for Industry Based Certification Training for Teachers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education has agreed to provide a grant in the amount of $2,180 for industry based certification training for teachers in the Microsoft Office User Specialist and Oracle programs. An industry based certification program has been added to the Roanoke County Schools' curriculum this year. The DOE provides a 50-50 matching grant to local school divisions to pay for Career and Technical teachers to prepare for and take industry certification exams. The grant is based on the amount that the Career and Technical supervisory staff project that such training and testing will cost. FISCAL IMPACT: None, local matching funds are in the current budget. STAFF RECOMMENDATION: Appropriation of the $2,180 grant as requested. Signature: ~ ~ - f!~~~'" Mr. Roger Joh son, Elmer C. Hodge Career, Technical and Adult Education County Administrator Administrator ------------------------------------------------------------------------------------------------------------------ ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve VOTE No Yes Absent Church _ x Flora _ x _ McNamara- _ x Minnix _ x _ Nickens x cc: File Roger Johnson, Career, Technical and Adult Education Administrator Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION # A-092402-2. b ITEM NUMBER 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 SUBJECT: Acceptance of Water and Sewer Facilities Serving Northview Gardens COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Northview Gardens, DeWeese Construction Company, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates, P.C. entitled Northview Gardens, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $53,300.00 and $79,250.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Northview Gardens subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: ~~ ~~ Gary Rob tson, P.E. Elmer C. Hodge Utility Director County Administrator ACTION VOTE No Yes Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied () Flora _ x Received () McNamara- _ Referred () Minnix _ x To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development ,,..~ Absent x ~.J' Return To: Roanoke County Attorney's Office THIS CHATTEI. DEED, made this~IL day of ___A~ril , 2002, by and between .Allen W. 1)eWePS . t/a W .eSP C'on ru~tinn r'nmp~y a Vir~ania Corporation, hereinafter, referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: V~~ As shown on the plan entitled Northview Gardens ,made by I,um den A o is , P C and on file in the Roanoke County Department of Community Development. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will preform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 WITNESS THE FOLLOWING signatures and seals: Developer: Address: /~~r z~~'/~4? a~. ~c ~--~4; ~~' _ ~~ ~~i7S° By: As: ~.~ Title State of: Virginia , ; County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: T~ ~ q- ,day of R P R t L , 20 0 2 , By: ALL~rJ 1AJ. 17rwEESe Its IJWNE2 Duly authorized officer (typed name) Title on behalf of: 17EwEES~ ~ONSTtZUCTiOt~} ~oM Pw-vy ~ ~ ~~ Notary Public My Commission expires: 2 (a~ 104 3 ~" Approved as to form: Board of Supervisors of Roanoke County, Virginia County Attorney By: (SEAL) Elmer C. Hodge County Administrator State of. Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of , 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 ?3 t Fa F ~y ~ ~yy IJxJ A'uP ri 1 M f ~''a•~ $" Water ,~ ~~ ~ .. axe ~+~A3 aq,,..• ~ w.. ,~,~~.,~ r r ~ Ir1~/1 „,/1 ~W ~s ~e X~. R C 1 ~ • ~ Y, L~ 17 p~~ .. "~ ti• ., 4Z ~~. ~ ~t r 1 ~++ :7 '` sF rxf ~~ , ._. ~.~1 r Sheet 1 ~.®ANG~E CC}~TNT~' UT~~IT~' ~EPAR~lV~NT s Northview Gardens Acceptance of Water and Sanitary Sewer Facilities g"Water 1~ See Sheet 2 •~ ~„++" r E ~~ f ~~ ~~ ~ ~~.. ~' S }; ~ //''''~~ ~i. ra l l1 ~~ ., H 4 ~ tY..,. ,~ ~,41 1-i S.' 5 ~y~ ~ ly ~... -.f. ;~, ~ y°., ~; . ~ ,r~' . . Pa~AN®K~ C:®IJN~' T~T7CIL~'~'Y ~L~AR.'~'11~1~tT ;~"" Northview Gardens Acceptance of Water and Sanitary Sewer Facilities N-I GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Unaudited balance at September 24, 2002 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.9 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Respectfully submitted, Danial Morris Director of Finance Approved by, ~ /-~~~- Elmer C. Hodge County Administrator N-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited balance at June 30, 2002 Transfer from Dept. Savings 2001-02 Unaudited balance at September 24, 2002 Amount $1,380,050.5 (to be determined) $1,380,050.571 Respectfully submitted, Danial Morns Director of Finance Approved by, ~ ~~~ Elmer C. Hodge County Administrator N -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000. August 13, 2002 Special Assistant for Legislative Relations (18,000.00) Balance at September 24, 2002 $ Respectfully submitted, Danial Morris Director of Finance Approved by, ~..~ ~~~ Elmer C. Hodge County Administrator N -~-I FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 tune 23, 1998 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 Nov 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) 1,534,600.00 FY 2002-2003 Original budget appropriation 2,000,000 Less increase in debt service (2,592,125) (592,125.00) Unaudited Balance at 9/24/02 $8,521,219.00 Zeserved for Future School Operations FY2000-2001 Original budget appropriation $1,500,000.00 my 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 my 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) my 1, 2002 One-Time Transfer to Operating Budget (566,818.00) Unaudited Balance at 9/24/02 285,047.00 * Of this amount $197,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within one year. Budgets for Future School Operations have been transferred to the School Respectfully submitted, Danial Morris Director of Finance Approved by, ~ ~~~ Elmer C. Hodge County Administrator J ACTION # ITEM NUMBER. N -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMII~IISTRATION CENTER -_ MEETING DATE: September 24 2002 AGENDA ITEM: Accounts Paid -August 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll 8/2/02 Payroll 8/16/02 Payroll 8/3 0/02 Manual Checks Voids Direct Deposit Checks $786,663.35 $198,808.93 $746,170.86 $184,860.06 $720,727.80 $161,994.02 $3,180.18 0.00 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~~~~ Danial Morris Director of Finance $5,498,255.46 985,472.28 931,030.92 882,721.82 3,180.18 0.00 $8,300,660.66 N~~ Approved O Motion h~ No Yes Abs Denied (~ Churcl-, Received O Flora Referred () McNamara To ~ Minnix Nickens r. N O O N a, ~ ~ p O ++ a~ v v O `~ > o bD e as o a Q ~ ~ ~ ~ .b C ~ _~ C ~ ~ rte- 6~ ~ N CJ ~ O ~ ~ ~ M C~ C! b~0 ..w '~ O C7 C~ O w O .~ L1 "~ O U ~ O U 'Lf 'C '~ G fs7 ~ O ~ ~ ~ ar y ++ o w w N O C w.+ a ~ ~ ~ L ,~ O C~ ~ ce A a~'i 7 ~ C t, ~ ~" Q~i ~ 7 C ~ O ~ ~i 0U 'O O CO 'C C 7 G4 ~. 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X23 . a~ w v E-~ H i ~ w ~ ~ ca ~ ~.. U byA > ~ ~ ~, d . , ~ ~ o X ~ ~ ~ ° ° ' ~ ~ aU ° ~ o v a . , ro a i o ~ c Y ° o o U WU o w~.1 E-~xU ~,~ N M O O N M Vl O O O O ~--~ 0 0 0 0 0 0 O O ~O \O O O l~ [~ l~ l~ 0 0 0 0 00 00 00 00 00 00 0 0 0 0 0 0 01 01 O O y r O F a c~ s, C7 ''t.~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 AGENDA ITEM: Joint Work Session with the School Board to Discuss Capital Funding Needs COUNT ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At their meeting on September 10, 2002, the School Board approved a prioritized list of school capital construction projects. At that time, they requested a joint meeting with the Board on September 24, 2002 to present this list to the Board of Supervisors and to answer any questions that they Board may have. This time has been set aside for a presentation of these School Capital needs from the School Board. SUBMITTED BY: ~v , f~ Y /1 Elmer Hodge County Administrator Approved () Motion by Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Church Flora McNamara Minnix Nickens ~- i Capital Improvement Priority List Project Mountain View Elementary School Estimated Cost $5,600,000 Construct new; media center, 7 small group areas, 8 classrooms, art room, student toilet, faculty toilet, general storage and corridors to existing classrooms. Renovate; administration area, computer lab, upgrade lighting, heating and interior finishes in entire facility, expand kitchen/cafeteria, music room acoustics and storage, gym storage, exterior parking and play area improvements. Herman L. Horn Elementary School $5,400,000 Construct new; media center, 6 classrooms, 7 small group areas, reading lab, computer lab, storage area, student toilet, faculty toilet. Renovate; administration area, guidance area, kitchen area, window replacement in cafeteria and gym, upgrade lighting, heating and interior finishes, eliminate narrow corridors, and expand parking area. Oak Grove Elementary School $6,500,000 Construct new; media center, computer lab, 8 classrooms, art room, 7 small group areas, cafeteria, kitchen, faculty toilet and 2 student toilets. Renovate; administration area, guidance area, music room, upgrade lighting and heating, and improve ingress/egress to building. Cave Spring HighlHidden Valley High Stadium and Playing Fields $1,500,000 Northside High School $5,500,000 Construct new; 4 classrooms. Renovate; administration area, guidance area, auditorium, gymnasium, locker rooms, music room, art room, media center spaces, kitchen, cafeteria, upgrade lighting, heating and interior finishes in entire facility and expand parking areas. Remove asbestos ceiling in corridors, raise below-ceiling conduits to above ceiling, raise ceiling height. Glenvar High School $8,561,000 Construct new; 4 classrooms. Renovate; administration area, guidance area, gymnasium, locker rooms, art room, media center, cafeteria, upgrade electrical, lighting, HVAC and interior finishes in entire facility, replace windows, expand parking areas, and repair stadium. School-within-a-school additions and renovations to include the replacement of the auditorium seating, construct orchestra pit, replace stage fighting and sound system, create prop room, increase stage size, upgrade HVAC system, update electrical, replace stage curtains, create dance practice facility upgrade acoustics in band room, provide improvisational lab, provide storage for band equipment, provide recording lab/sound areas/piano lab, provide computer area, provide practice rooms, provide choral room storage. Cave Spring Middle School $6,920,000 Demolish; north wing and annex buildings. Construct new; 14 classrooms, band room, chorus room, 2 bathrooms. Renovate; administration area, guidance area, science labs, art room, family and consumer science, upgrade lighting and expand parking lot. Mt. Pleasant Elementary School $5,500,000 Construct new; media center, 5 classrooms, pre-school handicap classroom, teachers work area, art room, music room, computer lab, 2 student bathrooms, nurses office. Renovate; administration area, guidance area, kitchen, cafeteria, bathrooms, upgrade electrical, lighting, heating and interior finishes. Bonsack Elementary $1,200,000 Construct an 8 classroom addition to include resource rooms and student toilets. ~i Cave Spring Elementary $3, 850, 000 Demolish existing and construct new kitchen and cafeteria, construct 16 new classroom/resource spaces, renovate administration area to include guidance and nurse, renovate 10 classroom spaces and widen corridor. Glenvar Elementary $780,000 Renovate and expand the existing administration area, provide corridors to classrooms where none currently exist and provide general lighting improvements. Cave Spring High School $2,616,000 Construct a new lobby area in front of gym, gym storage and office. Renovate; administration area, guidance area, music, choir and drama spaces, cafeteria, upgrade electrical, lighting, intercom, and kitchen. Provide renovations for school- within-a-school. Green Valley Elementary $4, 900, 000 Construct an 8 classroom addition, expand and renovate the cafeteria and kitchen, renovate the entire facility to include HVAC, electrical, lighting and replace the existing wood corridor partitions with CMU and new doors. INTEROFFICE MEMORANDUM TO: BOARD OF SUPERVISORS `, FROM: ELMER HODGE C.'~rn~~ 1~~~ SUBJECT: UPDATE ON FINANCIAL INFORMATION DATE: 09/ 19/2002 CC: SCHOOI, BOA12D, LINllA WEBtR In preparation for your joint work session with the School Board, I asked the staffto update the information that we have available on the ability to fund school debt, to provide you with the current capital needs of the County, and to give you an update on the year end financial situation. Quite simply, because it has taken longer to prepare for the next phase of school construction, Diane has calculated that there may be as much as $22 million available for school construction. Thus it is possible to move forward on the School Board/Superintendent prioritized projects assuming interest rates do not exceed 5% and the construction bids are within the current estimates. I do not have recommendations on which projects to undertake but can support the ones chosen by the Schools. I do ask that we stay within the limits that we have discussed because it will be very difficult to allocate additional County money to the revenue flows already going into the construction account. Some of you may not remember that we allocated $2 million per year PLUS the reduction in existing debt for previously issued School AND County bonds. This year, the debt drop-off amounts to almost $1.9 million of which $1.25 is County funds. It is also important to address the future needs of the County. We anticipate being able to do so if the news from Richmond is not disastrous and if we keep the fund balances for some of our major needs. We must also be able to provide competitive salary increases, cover health care costs, and VRS increases for School and County employees. Therefore, I am pleased to report that we will be able to provide the Schools with as much as $22 million for their next phase of projects. All of this is explained in greater detail in the schedules that are attached. Please let me know if you have questions about these reports or contact Diane Hyatt or Dan O'Donnell directly. INTEROFFICE MEMORANDUM TO: EI,MER HODGE FROM: DIANE HYATT Q ~( LYm.~ SUBJECT: INFORMATION ON COUN'T'Y FINANCIAL POSITION DATE: 09/19/2002 In preparation for the joint meeting with the School Board on September 24, 2002, I am providing you with the attached information on the ability to borrow, and the financial situation of the County. Schedules 1(a)^1 (b) and 2- Ability To Pay For New Debt - The next bond sale that we can participate in is the Spring 2003 VPSA bond sale. Because of the passage of time, we are now able to afford $20 - $22 million in debt service from the fund we have established to pay for School Capital Construction. Schedules 1(a) and 1(b) show the detail of the fund and what we can afford at 5% and 6% interest rates. In addition, as seen on Schedule 2, the schools currently have $934,860 of capital funds accumulated from savings on Phase 1 projects, and state construction grant monies. This can be used toward the design work for the construction or the smaller security issues that the schools want addressed. Schedule 3 - Maior Project Funding Needs -Dan O'Donnell has been coordinating the staff efforts to accumulate the major project needs that are outstanding for the County at this time. The cost for the HP computer migration and the development of CTR alone adds up to $17 million. We also have $50 million in projects identified in the County Capital Improvement Plan. Schedule 4 -Summary of the Results of Revenues for the Year Ended June 30, 2002 - The audit is not yet complete, but at this point we have a preliminary final picture of the revenues for the year ended June 30, 2002. The unrestricted revenues were $576,291 below budget for the year. This is due to the effects of the slowing economy, particularly in the area of personal property taxes. This revenue shortfall will be a reduction in the general fund unappropriated balance. Schedule 5 -Five Year History of Major Revenue Items -Brent Robertson has prepared a five year history of the largest revenue line items, and the overall general fund revenues. This is for information purposes to show the Board the history of these categories. This schedule shows a wide range of changes from year to year, as we are dependent upon economic conditions. However, the overall percentage growth of general fund revenues has decreased from a 5.7% increase to a 3.4% increase over this time period. Schedule 6 - Re~onse to Board Inquiry on the Authorization for Delay of State Revenues - At the September 10, 2002 Board meeting, the Board asked staffto research the authorization for the withholding of State revenues. These delays are the direct result of the Governors directive to submit plans for budget reductions, and appear to be within the authority of the Commonwealth. 3 Schedule 1(a) c 0 •~ 0 N N \° 0 ~ ~~c ~' U ~ N ~ ~ L ~ (p O 3 W ~ ~ O ~ ~ ~ U W c v ~ } m H Q ?~ p O N z ~ y ~ Ef? N U ~ ~.. ~i ~ ct3 ~ n ~ - N Q ~ L ~ ~ ~ ~ . N ~ t O ~ ~ ~ .-. O ~ Q C m ~ a ~ ~, ~a L ~~ ~ ~ > a d~ ° g ~ ~ d ~ ~ ~ C. C C .« Q V n ~ U c O O L ~ L N i } LL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ui ~ci ~rS ~ci ~ci ui ui -ri uS ui ui ~c'i Sri Sri ~rS ui ui ui ~ci O N I` N ti N N N ti N~ N ti N N N ti N ti N CD O M O ti ti M O~ tf') '~ ct M_ M_ N_ N r r O O r r r r r r r r r r r r r r r r r r r ~' M CO CO O Cfl N 00 M M 0~0 M I` M N~~ O ~ M M r 0 t17 N N O O tf~ N tf~ O r 0 1~ O~ M N ~' O M~ O 00 M M O O M 00 ~ r ice- O O ti' L!') tt OD d' r 00 N O 00 d~ N O M M M d' O U') O O H d' O N N I` O tt t0 00 M M to M Cfl O r t0 M O Op ~ r Ln M N rt 0 I` M V O r CU r- O 00 N r 00 r M N r M Ln r N 0 1~ N r N~ r' CO M CO 00 N O l` t` O M N d' N f~- f` 07 ~D G4 M N r r- N C O N N N ti ~' r O O r r N N M `Cr' ~T' ~ O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O tf') t!7 ~ ~ to to ~ ~ ~ ~ tf) ~ ~.L') to ~ t[y tc~ to M O I~ N I` N~ N ti N I` N ti N ti N~ N ti N (~ CO r Cfl O lfl O d' 00 M f~ N CO r 1.[) O d' O M 00 N I~ r O O_ O M M ti ti C,O C4 l(') ltd d' ~T M_ N_ N r r' r N N N r r r r r r r r r r r r r r r r N tt~ 0 CD 00 CD M O N O r N ~' 00 r N I`~ N I`- Cfl I~ N O O OQ CD O r o t1' N I~ O 07 r 0 0 1~ M f~ N CO 00 O M ~ ~' O M CO In Lf) O O N i~ M M~ r CO 00 r M GO tf) O t!7 N I,n ti ti r '~ (~ 00 I~ ~ ~ ~- d' ~ 'd' M M N ~- GO f~ CO N O 00 CO tC) M r 0 f~ LC) M r 0 I~ ~ M r 0 d' r t1' O ~' N In ~ MNr W O ti CO tl> M N r O O B O O 1n ~- N d' ~t d' '~ d' d' M M M M M M M M M N N N ~ r- ~ to N Lf') '~ N 00 O N r to 1~ M r r Cfl M Cfl N M I~ ~ h I~ M N ti d' ~t ~ O O~ M r t,f) M M CO O I` d' M O O D O O CO 00 M r 't7 ~ d_ O 00 O to ~ ~' O O MOO ~ ~ ~ ~ ti Ln N d' O M O C~ 00 CO O r' t- N O CO CO d' LC) O ~Y d' Cp tf~ M M i~ M O~ M O O~ d C,4 M `tt N O O CO OD •- r- r O O r N 0 r' N~ 00 O O~ r N d_ N M tT CD 1` O O ~ ~ N N N M M M M ~' d' d' C~ C4 cfl I~ 1~ f~ t~ I~ OD OCl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO O d 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N O r N M ti' to C4 1~ 00 O O r' N M I to Cfl 1~ CO O O r N M 0 0 0 0 0 0 0 0 O O r r r r r r r r r r N N N N O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N ~ O ~ N M ~' 6f) Cfl I` QO ~ O r N M 'C}' tt~ Cfl !~ OD ~ O `r' N 0 0 0 0 0 0 0 O O O O ~- r r r r r r r r r N N N ~ N N N N N N N N N N N N N N ON N N N N N N N N O O 0 O O N ~TT V/ N 4 Schedule 1(b) c 0 .~ 0 0 N 0 M C.. ~-. -p Q = ~ L ~ ~ '~ O 3 ~wc~ O ~ 2 ~ ~ C W ~ i t4 ~ f6 CD tD ~ f-- Q _ ~ O O ~ - N Z N ~ N ~ ~ N ~ ~ ~ ~ O U ~ ~ +~. N ~ .~ ~ c. a O a, ~ c ,~ 3 ~ +_+ m ~ ~ si ~ ~ O s o ~ i m a ~ O ~~Q/~ = V/ • Y O ~ a ~ n. ~ M ~ O L a O L o ca ns ~. N y = ~ ,+~r C1 ~' C +`,+ Q. ` 7 Q O U o ~- U t 0 O .C ~ ~ L 7 r LL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C] N r l,f) (A M I~ r to C~ M I` r to CA M I~ r In CA M ti T O CA CA CO pp ti O O ~~ '~t M M N N ~- O O ~- N N r r' r' r r r r r r r ~- T r r r r r M CO O 0p O N C10 M M N M f~ M N to ~ C~ td) oO C'7 `" O tS~ N N p O tf') N~ CA T (S) N O to O M N~ OMD ~ N d^ OMO OMO M~ M C10 ~ T I~ ~ (A O ~ O CO CA O t!') 0 0 to N O O N O O ~- CO CO ~'`~ O~ O O M T ~A M I~- CC) I~ T to ti N O !~ ti O) O O tf') t!~ ~ COO ~ N M~ O O M N M~ ~- N O 1~ M r-- M M LC) ~ CA I~ tom- CA OD O M N T T N O O ~~ N N M~~ COO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N ~ ~ ~ C~ ON OT O ~ M ~ ~ ~ ~ CO7 Oti OT ~ CA ~ I~ r- O CA CA C10 00 I'~ M CO ~ Ln ~ M M N N r- O O T N N T r r ~- r T T ~- r r r r ~- r r r ~- N~ O~ OHO ~ C) O N O ~ N dam" 0~0 ~ N 1~ N f~ ~ f~ N O O [O O O r CA ~t N P~ O Cif r- O O tom- M h N CO OD CS1 M ~ d' CA M CO ~f7 tt) (~ CA N Imo- C10 M in ~- CO CC) T M O ~ O ~ N ~ ~ ti ~- ~ ~ CY3 f~ tC~ d' r' ~' tf) V M M N ~ O ~ CO N O OO CO ~ M r O ~ ~ M T CA I~ to M r CA ~P r' d' p) ~' f~ tf) ct M N r CA C10 h CO ~ M N T O CA I~ O CO In r N `~ ~t ~t ~t ~ ~1' M M M M M M M M M N N N ~-' r' In ~ N~ d' N OO C7) N r~ 1` M r r O M CO N M f~ 1` I~ 1~ 00 N I` ~' V tf') CA O d' CO ~- to M M O O ti ~ M O CA C~ O O M 00 M T d^ ~ d' O oO O tC') 'd_ d' C~ CA M O O Ln to 6t) ~ lam- ~ CV d' O M O O CO O CA ~ T N O 00 C10 d' I.A O d' d' CD ~ M M I~ M O d' OD C3) O 1~ d' O M d' N O O CO C1O ~- ~- ~r C~ CA e- N (~ r N ~ [O O O ~ r' N d' N M d: O (~ C~ C3) r ~- N N N M M M M d' d' d' CO CO CO i~ f~ r" ti ti O CO 0 0 0 0 0 0 0 0 0 0 0 0 o v o 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00000000000000000000000 N N N N N N N N N N N N N N N N N N N N N N N O T N M ~h ~ M ti CC) O O T N M d' ~ CO f~ CO C~ O r- N M 0 0 0 0 0 0 0 0 O O r- r- T ~' ~' r' r T T r N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N (~ O ~ CV M ~ ~ CO ti 00 CA O ~ N M d' t1~ CO ti Cb ~ O 'r CV O O O 0 0 0 0 0 O O O r- e- T T r r T r T r N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O lf') M 5 Schedule 2 Funds Currently Available for Phase II In the School Capital Fund Funds remaining from savings on Phase I projects and State Grant Revenues $ 660,375.14 State grant revenues in 2002-03 budget 274,485.00 $ 934, 860.14 The above money is currently available in the School Capital Account. This money is set aside to be used toward Phase II School Construction Projects. This money is non-recurring and could be used for the A&E work on the selected projects. 6 Schedule 3 Work Plan Summary The following project summaries are the result of a planning effort aimed at prioritizing the major project needs of Roanoke County for the current fiscal year and the next several years. In August, 2002, departments were requested to submit summaries of projects that they considered mission critical items and would consume substantial amounts of human and budgetary resources. Departments submitted 66 separate items. Of these 66 items, administrative staff reviewed and prioritized the most crucial items and refined the cost information with the departments. The result of this process was to produce the summary below for review by the Board of Supervisors. Several of the items are mandated by other levels of government or have been determined to be crucial business needs. Others follow the policy priorities established by the Board of Supervisors. Those mandated by higher levels of governments include the following: NPDES Stormwater Quality -ongoing $200,000 per year cost Replacement of Voting Machines -preliminary cost estimate of $500,000 Regional Wastewater Treatment Plant Upgrade - 9 million dollar estimate Other items listed are mandated by crucial business needs of the County. They are: Hewlett Packard Computer - $4,500,000 needed over the next 5 to 6 years. Vehicle Replacement -General Services estimate of $1,325,000 in immediate needs. Capital Improvement Plan -over $50,000,000 in project needs through 200'7 Finally, Public Safety and Economic Development priorities are included: Center for Research and Technology - $12,000,000 estimated need for 6 to 12 years Clearbrook Development Projects - a minimum of $300,000 in needs still unfunded Fire and Rescue Station Renovations -only $300,000 remains in the capital account for future renovations and expansions. The following pages describe these needs in greater detail. 7 Schedule 3 (cont) 1) Project -Clearbrook Area Development Description of Project -This is an effort to marshal public and private resources to encourage the Clearbrook area to develop as a high quality commercial area. There are three specific components of this project as described below. 1) Buck Mountain Road and Route 220 Intersection. Cost - County portion $442,500 from Revenue Sharing 2) Clearbrook Department of Motor Vehicles Cost -County portion $300,000 in Economic Development Funds 3) Indian Grave Road Extension and Route 220 Cost - $855,000 in VDOT Revenue Sharing available, 50% from County - Project funding of additional $300,000 - $400,000 may be needed according to preliminary estimates. 2) Project -Hewlett Packard Computer System Migration Description of Project -Due to the Hewlett Packard announcement in 2001 that they will no longer support the HP 3000e platform after 2006, the County is forced to upgrade or replace most of it's major applications. Concurrently the IT department is phasing out Novell network systems, consolidating servers and standardizing on a Windows 2000 servers. Funding Sources /Fiscal Impact -Total estimated costs over the five to six year period are estimated to be in the 5 million dollar range. In the 2002/2003 fiscal year, $500,000 have been budgeted for the first phase of the project. This will be an annual capital budget item for the next five to six years. 3) Project -Center for Research and Development Description of Project -Building of infrastructure for County owned Technology Business Park A) Reconstruction of Glen Mary Drive -Widening and paving of Glen Mary Drive to serve as entrance road to the project. B) Landscaping -Being designed by Hill Studios C) Extension of Corporate Circle and Utilities for Novozymes 8 Schedule 3 (cont) Funding Sources /Fiscal Impact A) Glen Mary Drive -Total cost estimated to be $700,000 with reimbursement by VDOT expected to be $500,000, initially paid from County Economic Development Funds -plus $30,000 for Dow Hollow Road Intersection, $15,000 from State Revenue Sharing. B) Landscaping - $250,000 from County Economic Development Funds C) Corporate Circle Projects have been paid for from County Economic Development funds. Total additional infrastructure /development costs estimated to be approximately $12,000,000 in next 6 -10 Years. 4) Project -NPDES Phase II - Stormwater Quality Description of Project -Mandated by Congress under the Clean Water Act, the National Pollutant Discharge Elimination System (NPDES) Stormwater Program will require Roanoke County to obtain a permit and implement the stormwater management program by March 2003. Funding Source /Fiscal Impact - 2002-03 $200,000 2003 - 07 $1,000,000 Currently funds are budgeted from County General Revenues in the CIP. This new mandate has the impact of taking $200,000 per year from other needs. S) Project -Fire and Rescue Building Renovations Description of Project -Several of our Fire and Rescue Stations are in need of expansion or renovation. We are currently completing renovations to the Clearbrook and Mt. Pleasant Stations we have recently completed a bunkroom addition to Mason's Cove as well as replacing the old septic system. Additional work will need to be done in the near future to several other stations with the next phase scheduled to include Read Mountain and Vinton. Funding Sources /Fiscal Impact -There is currently a balance of $300,000 in the capital account for these projects. This funding is insufficient to accomplish the needed improvements and is being used to leverage matching funds from our Vinton and Botetourt County. Schedule 3 (cont) 6) Project -Replacement of Voting Machines Description ofProject -Replacement of 35-year-old IES Shoupe lever voting machines. Machines are no longer manufactured and replacement parts are very difficult to find. Current machines are not accessible to the disabled and do not comply with current regulations for disabled voter privacy and accessibility. Funding Sources /Fiscal Impact -Costs are estimated to be in the $500,000 range. Proposals from vendors are being considered. There may be some Federal grant assistance available and lease /purchasing or other financing options will be considered. 7) Project -Regional Wastewater Treatment Plant Upgrade Description of Project - To comply with Department of Environmental Quality regulations the City of Roanoke has entered into a consent order to bring the capacity of the plant up to 62 million gallons per day. The participating localities, including Roanoke County must fund a portion of the mandated upgrade. Funding Sources /Fiscal Impact -The County's portion of the project has been estimated to be approximately 9 million dollars. The Board of Supervisors recently enacted a sewer rate increase of 8.36% to provide repayment of debt service funding for the project. An additional rate increase may be necessary depending upon the actual construction cost estimates. The following items have been added in addition to those projects submitted by departments. Other Capital /Equipment Issues 1) Capital Improvement Plan -For the current fiscal year, department CIP requests other than for utilities totaled $11,013,106 yet only $1,857,000 was allocated in the CIP for these needs. $1,157,000 was for CRT infrastructure and $500,000 was for the Hewlett Packard replacement project. Under funding capital needs will eventually result in increased maintenance costs and inei~icient service delivery. Over 50 million dollars of project needs have been identified in the CIP process through 2007. 2) Vehicle Replacement -General Services has identified immediate vehicle replacement needs at $1,325,200. These estimates do not include vehicle needs in Public Safety agencies. 10 Schedule 4 County of Roanoke, Virginia Summary of General Fund Revenues Budget to Actual Comparison For the Year Ended June 30, 2002 Real estate tax Personal property tax Public Service Corp tax Penalties and interest Other property tax Local sales tax Utility consumer tax Cellular phone tax Business license tax Other franchise tax Bank franchise tax Motor vehicle license tax Recordation & conveyance tax Utility license tax HoteUmotel tax Meals tax Amusement tax Permits fees & licenses Fines & forfeitures Use of money & property Charges for services Miscellaneous revenue Recovered costs Commonwealth Federal Non-revenue (transfers) Less Designated Sources Market Adj of investments (included at (1) above) Excess fire & rescue fees (included at (2) above) Percent variance of budget to actual The above amounts are preliminary as of 9-14-02. The audit has not been complete. -0.48% The negative revenues of $576,291 will be a reduction of the General Fund Unappropriated Balance. Actual Revenues Over (Under) Budget Actual Budget 53,352,818 53,968,535 615,717 24,600,000 23,395,304 (1,204,696) 2,300,000 2,210,349 (89,651) 545,000 574,003 29,003 149,000 163,993 14,993 6,450,000 6,135,430 (314,570) 4,610,000 4,684,558 74,558 627,000 736,827 109,827 4,440,000 4,272,833 (167,167) 770,000 805,786 35,786 372,000 454,420 82,420 1,685,000 1,712,202 27,202 1,000,000 1,099,644 99,644 410,000 488,713 78,713 750,000 676,526 (73,474) 2,650,000 2,601,408 (48,592) 130,000 104,884 (25,116) 659,059 670,999 11,940 645,000 709,667 64,667 1,073,952 679,653 (394,299) (1) 744,327 1,087,062 342,735 (2) 587, 551 728, 024 140,473 91,274 108,092 16,818 8,742,023 8,517,187 (224,836) 2,495,010 2,903,876 408,866 85,920 85,920 - 119,964,934 119,575,895 (389,039) (35,510) (35,510) (151,742) (151,742) 119,964,934 119,388,643 (576,291) 11 Schedule 5 y d .O d d O ~ R c O U O N 7 ~ = C w. d 01 O 3 > d ~ O Q' eco U .~ rn N ~ } ~ ' o ~- o (`7 ~ N 0 f~ 0 (O V o tp e= ^ ~ M ~ M ~ O M M V' M 0p O ~ O ' V Q OD ~ ~ M ~ ~ N N ~ (00 M to M N (D ~ N O) ~ 0 0 0 0 0 ~r N O O N ~ V O ~ M NV f~ ~ ~ M to 7 V O O N r O N O O O to Q O ~ cM N (D ~ N ~ U 0 ao 0 N 0 c0 0 ~ °~ o ~ e er cd co ° o ~- ~ I~ ~ O ~ N r O U ct! , 7 V to f0 N O ~ Q ~ ~ CO 'cI CV C) t U ' o ~ 0 N 0 ~- 0 M 0 ~ e O ao 0~p ~ ~ ao M 0 ~ 7 ' V Q 40 M ~ M ~ r OND ' h O t1') ~ O V' N lI ) M N Of t V ' o <F 0 N 0 !~ 0 N 0 Of e ~ ~ ~ ~ ~ jp I~ .0- O ~ O w ~ V Q M ~ N 0p (O O t0 ~ O ~ ~ ~ O M M ~ ~ O r l[> M N y y K d1 x ~ `° ~ y ~+ y d L y ~ ~ ~ a a i ~ o ~- ~ :: ` a ~ +~ ~p R{ H ~ W ~ N m ~ O C y l0 G' d J m ~ v ri O r O O O O r r M O V' M Lf) r ~-- 0 u~ cd M O O O r 0 O ~i N N N 'V O r N O O O O •-- d 3 C d .. 0 C7 d G d O H 12 Schedule 6 Memo To: Board of Supervisors, Elmer Hodge From: Diane Hyatt CC: Paul Mahoney, Diane Childers Date: 09/16/2002 Re: Delay of Payments from the State of Virginia At the September 10, 2002 Board meeting, the Board asked staff to follow up on the authorization to withhold the payment of State funds from the libraries and from Explore Park. This is what I have been able to find out. As part of the Governor's plan to address the State budget deficit, he took a number of immediate steps to rein in the current spending, including placing state agencies on monthly spending limitations and seeking plans for further cuts of 7%, 11 %, and 15%. A key component of this plan is identifying anticipated "discretionary" funding and freezing it, until agency plans are received and evaluated, and an overall statewide plan for addressing the $1.5 billion further shortfall is assembled and implemented. Nonstate agency grants (of which Explore Park is one) have been classified as "discretionary" for these purposes. As a result, all nonstate agency grants have been frozen and will remain frozen until at least mid-October, and more likely mid-November. As far as the delay of the library payment, Nelson Yelich, the State Librarian, sent out a message that the second quarter payment would be delayed. He is delaying payment while the department works through their budget plan. He appears to be within his authority, as Section 42.1-50 of the State code talks about prorating funds among the localities if funds are not sufficient to cover all expenses. The deadline for the second quarter payment per the Code of Virginia is October 31. These are the only two incidences we know of so far, but we are just coming up to the time when the second quarter payments will be sent out. I have asked Fred Anderson to be on the lookout and to let me know if he hears of any other delays. 13 ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 RESOLUTION 092402-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. ITEM NUMBER Pj - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 AGENDA ITEM: Certificate of Recognition to Roanoke County Schools for being selected one of the Best 100 Communities for Music Education in America in 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Schools have been named one of the Best 100 Communities for Music Education in America for 2002. The award is based on survey responses concerning the school system and the types of music programs offered at the elementary and secondary levels. The recipients are determined by the following organizations: Music Teachers National Association, International Music Products Association, Yamaha Musical Instruments and VH1 Save the Music. Dr. Linda Weber, Superintendent, and Greg Denton, Coordinator of Fine Arts, will be present to accept the certificate of recognition. Respectfully Submitted by: A~ i~ . (~~~Q~Q~ Diane S. Childers Clerk to the Board Approved by: ~.. N~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara Referred () Minnix To () Nickens cc: File .• CERTIFICATE OF RECOGNITION AWARDED TO Koanol~e County Schools for being selected 2002 Best 100 Communities for Music Education in America ^ This award was made by the following associations: Music Teachers lYational Association; American Music Conference; Plational School Board Association; International Music Products Association; Yamaha Musical Instruments; and Vfll Save the Music. ^ The criteria for the award was based upon responses to a broad array of questions regarding the County School system and the elementary and secondary music programs. ^ The Roanoke County Schools provide outstanding music programs and community support which enriches the lives of children and advances student achievements. ^ The Board wishes to recognize and congratulate the Roanoke County Schools for being selected as one of the Best 100 Communities for Music Education in America, Presented this 24"' day of September, 2002. Joseph B. 'Butch" Church, Chairman ~o'"se~(ph Mcnamara, Vic~e-Chairman Richard C. Flora h. Odell "Fuzzy" Minnix harry C. l~lickens ~i-1 S- 1 PETITIONER: Triple S Enterprises CASE NUMBER: 18-8/2002 Planning Commission Hearing Date: October 1, 2002 Board of Supervisors Hearing Date: October 22, 2002 A. REQUEST The petition of Triple S Investments, LLC to rezone 6.15 acres from AR, Agricultural Residential District to I-1, Industrial District and to obtain a Special User Permit for 2 acres for amini-warehouse located on 6227 - 6237 West Main Street, Catawba Magisterial District. (Petition withdrawn by request of the petitioner) B. CITIZEN COMMENTS N/A C. SUMMARY OF COMMISSION DISCUSSION N/A D. PROFFERED CONDITIONS N/A E. COMMISSION ACTION(S) N/A F. DISSENTING PERSPECTIVE N/A G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 3 .Law ~~i'ces Bromberg, MaClzey ~ Wall, O{(ices in Roano~Ze and The New River Valley 300 Professional Arts Building 30 W. Franlxlin Road Post Of{ice Box 2470 Roanolze, Virginia 24010 Mark A. Black (540)342-8116 mblack@bmwlaw.com September 5, 2002 Mr. Chris Lowe Department of Community Development P.O. Box 29800 Roanoke, VA 24018-0798 Re: Re-zoning and special use application of Triple S Investments, LLC 6.15 acres of land in the Glenvar Planning District of Roanoke County Peaceful Drive, Roanoke, Virginia Dear Chris: S-I Telephone (540) 343-2956 Fax (540) 343-2987 Triple S Investments has asked me to notify you that it no longer wishes to pursue its application for a re-zoning and a special use exception for the above-referenced property. Please know that my clients and I appreciate your assistance in this matter. Kindest regards. Sincerely yours, '~a/~~ r~rµ,-i~ s . BI~c?~ MAB/ad P.I.C. cc: Triple S Investments, LLC AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 24, 2002 ORDINANCE 092402-4 GRANTING A SPECIAL USE PERMIT ON A .374 ACRE (TAX MAP NO. 77.13-3-1) LOCATED AT 3704 BRAMBLETON AVENUE, AND TO CHANGE THE ZONING CLASSIFICATION FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 AND GRANTING A SPECIAL USE PERMIT ON A .226-ACRE (PART OF TAX MAP NO. 77.13-3-2) LOCATED AT 3738 BRAMBLETON AVENUE IN THE CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF KEITH W. MARTIN AND THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on August 27, 2002, and the second reading and public hearing were held September 24, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 3, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Keith W. Martin and the Roanoke County Board of Supervisors to construct and operate a minor automobile repair service and used automobile dealership to be located at 3704 and 3738 Brambleton Avenue (Tax Map No. 77.13-3-1 and part of Tax Map No. 77.13-3-2) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of ' 15.2-2232 of the 1950 Code of Virginia, 1 1 l as amended, and said Special Use Permit is hereby approved with the following conditions: (1) In order to screen the Brambleton Center building and picnic area from the minor automobile repair and used automobile dealership, a 6-foot privacy fence shall be installed and one row of large evergreen trees planted for every 15 linear feet, in the area along the common property line between the Brambleton Center and the proposed automobile repair and used automobile dealership facility. (2) There shall be a maximum of 15 used vehicles on display for sale on the property at one time. (3) Exterior lighting shall be directed away from the adjacent neighborhood on Manassas Drive. 2. That the zoning classification of a certain tract of real estate containing .226 acre, as described herein, and located 3738 Brambleton Avenue (Part of Tax Map Number 77.13-3-2) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2, General Commercial District. 3. That this action is taken upon the application of Keith Martin and the Roanoke County Board of Supervisors. 4. That said real estate is more fully described as follows: BEGINNING at a corner, being the northwesterly corner of remaining portion of Lot 1, Mount Vernon Heights (PB2, page 67), property of Keith W. Martin (Tax Map No. 77.13-3-1 ), said point also located on the southerly right-of-way of Brambleton Avenue (U.S. Route 221); thence leaving Brambleton Avenue and with the westerly side of Lot 1, Mount Vernon Heights S. 32 deg. 00' 00" W. 196.45 feet to a corner, said point being the northeasterly corner of Lot 14, Mount Vernon Heights, said point also being the southwest corner of Lot 1, Mount Vernon Heights; thence leaving Lot 1 and with the northerly boundary of Lot 14 S. 58 deg. 00' 00" W. 50.00 feet to a corner; thence leaving Lot 14 and with a new division 2 line through Lot 2, Mount Vernon Heights, property of Roanoke County Board of Supervisors N. 32 deg. 00' 00" W. 196.89 feet to a point located on the southerly right-of-way of Brambleton Avenue; thence with Brambleton Avenue N. 58 deg. 30' 04" E. 50.00 feet to the Point of Beginning and containing 9,833 square feet (0.226 acre), and being a portion of Tax Map No. 77.13-3-2. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 ~~ 1. I.96 Ac. ~J ~~ ~~ ~~ d ~r', ~bleton Center ,~ '. C.B. S. 2. ?.29 Ac.(D) 3.72 Ac.(C) 1~ sl y ,~'~~ ,~~2 ~~~ ~'~ ~° '~ ~i 364 I >7 ~° ~°0 41. X503.: S ~n~ °re ROANOKE COUNTY Applicants name: Keith yY. Martin DEPARTMENT OF Proposed Zoning: Rezoning & SUP COMMUNITY DEVELOPMENT Tax Map No. 77.13-3-1 & portion of 77. 13-3-2 / , ~5 6. `~o i s-• s-a PETITIONER: Keith Martin & Roanoke County Board of Supervisors CASE NUMBER: 21-9/2002 Planning Commission Hearing Date: September 3, 2002 Board of Supervisors Hearing Date: September 24, 2002 A. REQUEST The petition of Keith W. Martin and the Roanoke County Board of Supervisors to obtain a Special Use Permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezone from C-1, Office District to C-2, General Commercial District and obtain a Special Use Permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District. B. CITIZEN COMMENTS One citizen spoke supporting the request. C. SUMMARY OF COMMISSION DISCUSSION Mr. John Murphy presented the staff report. Mr. Martin described his business operation to the commission. Mr. Witt asked about the status of the off-premise sign on the property. Mr. Martin indicated that he planned on removing the sign. D. CONDITIONS 1. In order to screen the Brambleton Center building and picnic area from the minor automobile repair and used automobile dealership a 6-foot privacy fence shall be installed and one (1) row of large evergreen trees planted for every 15 linear feet, in the area along the common property line between the Brambleton Center and the proposed automobile repair and used automobile dealership facility. 2. There shall be a maximum of 15 used vehicles on display for sale on the property at one time. 3. The off-premise sign on the property shall be removed and no new off-premise signs on the property shall be permitted. 4. Exterior lighting shall be directed away from the adjacent neighborhood on Manassas Drive. E. COMMISSION ACTION(S) Mr. Witt made the motion to recommend approval for the rezoning. The motion passed 5-0. Mr. Witt made the motion to recommend approval for the special use permit with the conditions. The motion passed 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission e STAFF REPORT Petitioner: Keith W. Martin & Roanoke County Board of Supervisors Request: This is a request to obtain a Special Use Permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezone from C-1, Office Commercial District to C-2, General Commercial District and obtain a Special Use Permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership. Magisterial District: Cave Spring Magisterial District Suggested 1. In order to screen the Brambleton Center building and picnic area from the Conditions: minor automobile repair and used automobile dealership a 6-foot privacy fence shall be installed and one (1) row of large evergreen trees planted for every 15- linearfeet, in the area along the common property line between the Brambleton Center and the proposed automobile repair and used automobile dealership facility. 2. There shall be a maximum of 15 used vehicles on display for sale on the property at one time. EXECUTIVE SUMMARY: The petitioner is requesting to construct and operate a minor automobile repair service and a used automobile dealership at the intersection of Brambleton Avenue and Manassas Drive. The petitioner currently owns a .374 acre parcel at this intersection that is zoned C-2. The petitioner, with a separate Board of Supervisors action, is attempting to acquire an approximately 50" X 200" portion of Roanoke County property that is adjacent to the petitioner's property that is a part of the Brambleton Center site. This property is zoned C-1 and would require a rezoning to C-2 and Special Use Permit in order to construct and operate his business, Martin's German Service. The parcels are designated as Core in the 1998 Roanoke County Community Plan. The proposed uses are consistent with the Core community plan designation. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance allows the construction and operation of a minor automobile repair business in the C-2, General Commercial District. A used automobile dealership requires a Special Use Permit in the C-2 General Commercial District. The Use and Design Standards for a used automobile dealership listed in Section 30-85-4 of the zoning ordinance are: 1. Outdoor display areas in conjunction with automobile sales shall be constructed of the same materials required for off-street parking areas as required in Public Street and Parking Design Standards and Specifications. 2. A ten-foot planting strip shall be provided adjacent to any public street right-of-way. Within this planting strip, one large deciduous, large evergreen or small deciduous tree shall be planted every thirty (30) linear feet. Such planting materials shall otherwise comply with the landscaping requirements contained in Section 30-92. The storage and/or display of motor vehicles in the planting strip required above shall be prohibited. 4. Exterior display or storage of new or used automobile parts is prohibited. 5. Any vehicle which is missing major mechanical or body parts or have been substantially damaged ~ sr~ shall be placed in a storage yard. The storage yard shall be fully screened from public view and shall be set back at least one hundred (100) feet from any adjoining residential district. Site plan review shall be required. A VDOT commercial entrance permit shall be required. ANALYSIS OF EXISTING CONDITIONS Background -The property at 3704 Brambleton Avenue has been used since 1990 as an open air produce market. The Board of Supervisors approved aUse-Not-Provided-For permit in 1990 for this use. Since the early 1980s there have been several uses in the metal buildings to the rear of the produce market including: furniture refinishing, automobile repair center, garden shop, lawn care and a welding service. Currently there is anon-conforming off-premise sign located on the corner parcel. The corner parcel also has several entrances serving the gravel parking area for the site. TopographyNegetation -The subject parcel with the structures is generally at grade with the adjoining roads. The property slightly increases in grade from north to south. The adjoining property that is part of the Brambleton Center slopes steeply towards Brambleton Avenue. There are rows of mature trees along the Brambleton Center and residential property lines. Surrounding Neighborhood - To the north of the subject property is the Carillon Family Physician's office as well as the Brambleton Deli, both zoned C-2. Across Manassas Drive is the Oberlin Appraisal Service, zoned C-2, and to the south is a single family residence zoned R-1. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The application includes anon-engineered concept plan that shows proposed entrances from Manassas Drive as well as Brambleton Avenue. The concept plan shows the proposed building closest to the western side of the property with a grading and construction easement on county property adjacent to the newly proposed parcel. The Parks & Recreation Department is opposed to the drainage easement on the county property as shown on the concept plan submitted with the request. The drainage easement shown, if approved, could negatively impact the flat area below the Brambleton Center that is currently used for a picnic area and other outdoor events. The Parks and Recreation Department has indicated that there have been discussions with the applicant and neighbors about relocating the easement off of county property. In addition the Parks and Recreation Department would like some screening between their existing picnic area at the Brambleton Center and the proposed building: Access/Traffic Circulation - VDOT will require a commercial entrance permit. Brambleton Avenue has a posted speed limit of 35 mph with an estimated traffic count of 15,000 AADT. The posted speed limit on Manassas Drive is 25 mph. The existing entrances on Manassas and Brambleton Avenue do not meet current VDOT entrance requirements. The sight distance is marginal on Manassas Drive and one of the two entrances will have to be closed. VDOT has indicated that it is unlikely that an entrance will be approved from Brambleton Avenue for this site. Fire & Rescue/Utilities -Fire and rescue services will continue as presently served. Public water and sewer is available to the site. 2 4. ' CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN ~- o~ The properties are designated as Core in the 1998 Roanoke County Community Plan. Core is the future land use area where high intensity urban development is encouraged. Core areas may also be appropriate for larger-scale highway-oriented retail uses and regionally based shopping facilities. 5. STAFF CONCLUSIONS The subject properties are designated as Core in the 1998 Roanoke County Community Plan. The proposed uses would be suitable in this future land use designation. The applicant is proposing to provide an upscale vehicle dealership and repair facility similar to one of his competitors that the county approved for a rezoning and special use permit several years ago. If this petition is approved, the site would be developed in strict compliance with the current use and design standards to prevent an overflow of vehicles stored on the site. Staff supports this petition with the recommended conditions. CASE NUMBER: PREPARED BY: HEARING DATES: #21.912002 J. Murphy PC: September 3, 2002 BOS: September 24, 2002 3 County of Roanoke Communi Planning 5204 Ber P O Box Roanoke, (540) 772- For Staff Use Oniv y Development Date received: Received by: & Zoning ~- ~ g - ° z L, A lication fee: ,f~~ PP o aG?= P_C/BZA date: lard Drive ~ ~ ~ ~ ~ . ~ ~. a. ~ ~ o z 29800 Placards issued: ~-~- BOS date: VA 24018-0798 c~- i ~ ~ ~- SR t- z U u*o 2 2,068 FAX (540) 776-7155 Case Number ~ ~ -- ~ ~~~ t ' ALL APPLICANTS Check type of application filed (check all that apply) Rezoning Special Use ^ Variance ^ Waiver ^ Administrative Appeal Applicants name/address w/zip Phone: 366-1626 Keith W. Martin Work: 366-1626 3021 Christian Avenue Cell #: 79R-4979 Roanoke, VA 24012 Fax No. ~ 366-02f5 Owner's name/address w/zip Phone #~ 366-1626/772-205 Keith W. Martin & Roanoke Co. Board of Supervisors Work: 366-1626/772-2005 3021 Christian Avenue/P.O. Box 29800 Fax No. #:366-0265!772-2193 Roanoke, VA 24012/Roanoke, VA 24018 Property Location Magisterial District: Cave Spring 3704 Brambleton Avenue + 50 ft of 3738 Brambleton Roanoke, VA 24018 Community Planning area: Cave Spring Tax Map No.: Existing Zoning: C2C & C1 77.13-E>3-1 & a portion of 77.13-3-2 (See exhibit A) Size of parcel(s): Acres: .596 +/- '1'1 Existing Land Use: ,~cy"~ o '/~ I' REZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/W) Proposed Zoning: C2 Proposed Land Use: Automotive Service, Minor & Automobile Dealership, Used Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No ~ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No ~ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ~ No o - VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA) ~ Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to S" Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA X Consultation x 8 1/2" x il" concept plan ' x Application fee ~( Application x Metes and bounds description ~ Proffers, if applicable K Justification K Water and sewer application x Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. - Owner's Signature 2 3USTlCFICATI~1'd FOR itE2~?IYIN+ii, SFEGIAL USE PERMIT OR ~?VAIVEIt REQUEST Applicant Kith W. M in The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. S-a Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Mr. Martin requests that this property be rezoned to C-2. If rezoned as C-2 it will be aligned with neighboring properties. This will allow by right automobile repair service, minor and automobile dealership, used with special exception. Rezoning of the property will allow Mr. Martin to provide high quality automobile service and sales to his customers. The proposed structure will not exceed the maximum building height. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Mr. Martin owns adjacent property that is zoned as C-2. Mr. Martin's purpose is to develop an automobile service and sales facility known as Martin's German Service. The intent is to improve the current conditions of the property by demolishing the existing buildings and constructing a new building with attractive landscaping. Mr. Martin will revitalize the corner property so that is meets the Cave Spring Community Planning guidelines. As shown in the concept plan, the rezoning of the property will allow Mr. Martin to improve the aesthetics of the property so that it will have a positive impact on the surrounding community. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public semces and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Adequate public facilities are available to the site and no impact on public services is expected. Mr. Martin's intent is to provide an aesthetically pleasing site development that will include safe and convenient access to the business. The proposed development will have a simple and safe flow of traffic by using the existing entrance/exit on Brambleton Avenue as well as an additional entrance/exit on Manassas Drive. No regular holiday or evening activities are intended. JUS'I'II~ICATIdP~1FORREZDNING,~PEC1iAI~ifSE~E - .,~ ZiR~VAIVERREQUFST Applicant The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. Martin's German Service has been serving customers in the Roanoke Valley for the past 14 years from its Christian Avenue location in Roanoke City. For the past ten years pre-owned car sales that compliments the automobile repair business has been an integral part of Martin's German Service. Martin's German Service used car sales focus has been on "pre-sold" special orders. Currently the business has a small showroom but no outdoor display lot. Normal inventory is expected to be in the single digits, with the majority of cars displayed in the showroom. Mr. Martin would like to continue to provide this personal service to his customers at a more convenient location. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County CommunityPlan. Automobiles offered for sale by Martin's German Service are of late model and high quality. Since most of the sales are "pre-sold" special orders there will generally be a limited number of cars in inventory at a time. Cars offered for sale on site will be presented in a tasteful manner and will generally be presented in a showroom. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. There is no anticipated impact on any pubic services and considering the high quality of automobiles offered for sale there should only be a positive impact on the community at large. Ample parking and attractive landscaping meeting the Roanoke County specifications will be part of the site. The property will exceed all DMV requirement for a sales license. S-a S- \ ` i \\ ~ i ~ ~, Brambleton Avenue, S. W. Va. Rte. # 22~ \, \, \ (so' R/W~ ~lExtsntvc cc--s cr~Re ,~ cvT~R ~__ set ra WeR Hofrse }}z la 0 0 Lot 2 °: Mt. Vernon ~ Heights P.B.2,Pg. 67 rn N 5~'3(?'04" F 68.42'~~'q 1-Story . Wood Frame r ~g~ l6.2 ~ tQ C1 ~ '~'~ ZQ'1' "+ ~ 3s.4' Q ~ 8r71board Sign Post t4.0' Meta! Troller with Freezer tlrrit i~ 28.8` h ~aX ,~ 77. t ,~-03-D1 +~ Portior+ of Lot i 1 15,274 S F., ~ 374 Acres "Mt. Vernon Flergh fs" (ti Ptaf Book 2, Page 67 Gravel Parking Area Q a_ ~` Iv Q w f1 ~ o tw 1 "'~ t ~-sty Metal Bu~Tding ~ 3704 67. J' Lot J4 Mt. Vernon Heights P.8.2,Pg. 87 " s 5etio`oo" w 7a 5O' E --- Lot 15 left. VerROn Neigh is P.B.Z,Pg. 67 S- ...~S7'ORM L}R~tN - C(~R8 INLET .cr,}.--- {Typica!} fP e~ ~~ ~ ~. Meridian of ~ `- Ad f. Verfaor~ Neigh is Plat Book 2 Page 67 Notes: t. Tills Plat is based on o Curren t freld survrey. 2 Thfs Plot was pr~are~d wi#haut the benefit of a current tifile report and them moy exist Basemen#s riot spawn hereon. 3. The Right-of--way from Corners 3 thrv 5 were established pex WOT Prapct ~ 022t-080-103 R/N~201, Shits $, 9 ~ to 4. Legal Reference: Deed 8aok 8~3, Page 54i. 5. This property as shown hereon does nat fall wifhln fhe flmlts of the t 00 year flood baundory os desr'gnofed by fFMA. This aplnivn Is based on on lnapection of the flood insurance Rata Maps and has nat been f7eld verffled. See Community Panel ,~ 5t0t90 0062 D, Map ,~ 5t 161C0"U62D, dated October 15, t99~ l _-- ... ~ - LEC~ND: OE OVERNfA© ELECTRIC OF OVERFlEAD 7~.EPHOMVE SD ST(3RItit ORAtN LINES PLAT SHDWIlVG tiT~ ©~, ~ Propert,~ (Q, 3~~ Ac~-es~} ,~~ A/"tA lf'~ A 7"f /'1R Tl /'ill l1t I !lT n / ~ 1. I .96 Ac. .3707 /J ~~ ~~ `~~ Y', ~b/eton Center ~~ '. C. B. S. 2. 2.29 Ac.(D) 3.72 Ac.(C) y ~~~ ,~1e ,~~~ ~~ ,364 >~ >7 5° ~°0 41. ~SO3~ s Zn~Ore ~, sl ~~ ROANOKE COUNTY Applicants name: Keith iP. Martin DEPARTMENT OF proposed Zoning: Rezoning & SUP COMMUNITY DEVELOPMENT Tax Map No. 77.13-3-1 & portion of 77.13-3-2 J 1 ~9 0 7 s- °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 24, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT ON A .374 ACRE (TAX MAP NO. 77.13-3-1) LOCATED AT 3704 BRAMBLETON AVENUE, AND TO CHANGE THE ZONING CLASSIFICATION FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 AND GRANTING A SPECIAL USE PERMIT ON A .226-ACRE (PART OF TAX MAP N0.77.13-3-2) LOCATED AT 3 738 BRAMBLETON AVENUE IN THE CAVE SPRING MAGISTERIAL DISTRICT UPON THE APPLICATION OF KEITH W. MARTIN AND THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on August 27, 2002, and the second reading and public hearing were held September 24, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 3, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Keith W. Martin and the Roanoke County Board of Supervisors to construct and operate a minor automobile repair service and used automobile dealership to be located at 3704 and 3738 Brambleton Avenue (Tax Map No.77.13-3-1 and part of Tax Map No.77.13-3-2) in the Cave Spring Magisterial District is substantiallyin accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) In order to screen the Brambleton Center building and picnic area from the minor automobile repair and used automobile dealership, a 6-foot privacy fence shall be installed and one row of large evergreen trees planted for every 15 linear feet, in the area along the common property line between the Brambleton Center and the proposed automobile repair and used automobile dealership facility. (2) There shall be a maximum of 15 used vehicles on display for sale on the property at 1 S-~, one time. (3) Exterior lighting shall be directed away from the adjacent neighborhood on Manassas Drive. 2. That the zoning classification of a certain tract of real estate containing .226 acre, as described herein, and located 3738 Brambleton Avenue (Part of Tax Map Number 77.133-2) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-l, Office District, to the zoning classification of G2, General Commercial District. 3. That this action is taken upon the application of Keith Martin and the Roanoke County Board of Supervisors. 4. That said real estate is more fully described as follows: BEGINNING at a comer, being the northwesterly corner of remaining portion of Lot 1, Mount Vernon Heights (PB2, page 67), property of Keith W. Martin (Tax Map No.77.13-3- 1),said point also located on the southerly right-of--way of Brambleton Avenue (U.S. Route 221); thence leaving Brambleton Avenue and with the westerly side of Lot 1, Mount Vemon Heights S. 32 deg. 00' 00" W. 196.45 feet to a corner, said point being the northeasterly corner of Lot 14, Mount Vernon Heights, said point also being the southwest corner of Lot 1, Mount Vernon Heights; thence leaving Lot 1 and with the northerly boundary of Lot 14 S. 58 deg. 00' 00" W. 50.00 feet to a corner; thence leaving Lot 14 and with a new division line through Lot 2, Mount Vemon Heights, property of Roanoke County Board of Supervisors N. 32 deg. 00' 00" W. 196.89 feet to a point located on the southerly right-of--way of Brambleton Avenue; thence with Brambleton Avenue N. 58 deg. 30' 04" E. 50.00 feet to the Point of Beginning and containing 9,833 square feet (0.226 acre), and being a portion of Tax Map No. 77.13-3-2. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\DOCUMENTS AND SETTINGS\DCHILDERS\LOCAL SETTINGS\TEMP\MARTIN.KEITH.RZN.SUP.FRM 2 .~ r , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 24, 2002 ORDINANCE 092402-5 AUTHORIZING CONVEYANCE OF A 0.226-ACRE PARCEL OF REAL ESTATE (TAX MAP NO. 77.13-3-1) KNOWN AS THE REMAINING PORTION OF LOT 1, MOUNT VERNON HEIGHTS IN THE CAVE SPRING MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on September 10, 2002; and a second reading and public hearing was held on September 24, 2002, concerning the sale and disposition of a 0.226-acre parcel of real estate known as the remaining portion of Lot 1, Mount Vernon Heights, Tax Map No. 77.13-3-1; and 3. That an offer having been received for said property, the offer of Keith W. Martin to purchase this property for 40 000 is hereby accepted; and 4. That all net proceeds from the sale of this real estate are to be allocated to the Capital Projects Fund for improvements to the Brambleton Center; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 1 t , On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 Action No. Item No.~j - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24> 2002 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF A 0.226-ACRE PARCEL OF REAL ESTATE (TAX MAP NO. 77.13-3-1) KNOWN AS THE REMAINING PORTION OF LOT 1, MOUNT VERNON HEIGHTS IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance approves the sale of a 0.226 acre of County-owned real estate. This real estate is a portion of the Brambleton Center. The County has received a bona fide offer to purchase this property. Policy adopted by the Board requires that notice of the proposed sale be published in a newspaper of general circulation within the County. This notice was published on September 10 and September 17, 2002 advertising a public hearing on September 24, 2002 to receive citizen comment on the Count}~s intention to sell this property. Any other person may submit an offer to purchase this property to the County Attorney by S:OOpm Friday, September 20, 2002. At this time neither the amount nor the identity of the offeror will be disclosed. Staff recommends that the proceeds from the sale of this property be allocated to the Capital Fund, as required by Sec. 16.01 of the County Charter, and then appropriated for expenditure for improvements to the Brambleton Center. First reading of this ordinance was held on September 10, 2002; second reading and public hearing is scheduled for September 24, 2002. FISCAL IMPACTS: To be determined upon acceptance of the offer. Any proceeds to be allocated to the Capital Projects Fund for improvements to the Brambleton Center. ~r~ STAFF RECOMMENDATION: reading. Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to It is recommended that the Board favorably consider the adoption of this ordinance at second Motion by Vote No Yes Abs Church _ Flora McNamara- Minnix _ Nickens C:\WINDOWS\TEMP\Mat[inMtVernonsalereport.wpd 2 ~ -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 24, 2002 ORDINANCE AUTHORIZING CONVEYANCE OF A 0.226- ACRE PARCEL OF REAL ESTATE (TAX MAP N0.77.13-3-1) KNOWN AS THE REMAINING PORTION OF LOT 1, MOUNT VERNON HEIGHTS IN THE CAVE SPRING MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on September 10, 2002; and a second reading and public hearing was held on September 24, 2002, concerning the sale and disposition of a 0.226- acre parcel of real estate known as the remaining portion of Lot 1, Mount Vernon Heights, Tax Map No. 77.13-3-1; and 3. That an offer having been received for said property, the offer of to purchase this property for is hereby accepted; and 4. That all net proceeds from the sale of this real estate are to be allocated to the Capital Projects Fund for improvements to the Brambleton Center; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. r~ ,~ ,.,,,j -.._ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 ORDINANCE 092402-6 GRANTING A SPECIAL USE PERMIT TO ROBERT A. BUCKLEY/JAVA THE HUT TO CONSTRUCT A DRIVE-IN RESTAURANT ON 10.15 ACRES TO BE LOCATED AT 4300 BLOCK OF STARKEY ROAD (TAX MAP NO.77.19-1-29.1), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Robert A. Buckley/Java the Hut has filed a petition for a special use permit to construct adrive-in restaurant on to be located at the 4300 block of Starkey Road (Tax Map No. 77.19-1-29.1) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 3, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on August 27, 2002; the second reading and public hearing on this matter was held on September 24, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert A. Buckley/Java the Hut to construct adrive-in restaurant to be located at the 4300 block of Starkey Road (Tax Map No. 77.19-1-29.1) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The special use permit shall be for one drive-through expresso and coffee baron the parking lot of Old Country Plaza. 1 (2) The drive-through service building shall be placed on existing parking spaces so that the drive-through lanes do not interfere with two-way traffic flow in the parking lot. (3) The drive-through lanes shall be clearly striped to indicate direction of travel. (4) The building shall be located outside all drainage easements. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 if - y`1 0{ 1.86 Ac, r` \`) V ~O~t ~% v z9z9 3' \ 7909 2. 1. - 9.45 x.(D) 10.47 Ac.(OJ DC ryBi\\ ~-~' T\ IJJS U ~ ~~ / s ~L\\ ~ / ~ iJ / \ / ~ ~ \us/ / 29.2 ~c V 3$. \ fJES u09 1,10 Iw. ^ ~ ~\~ G•.. ~ s~7 ~~;~ "Old County ~lazd' 8 n.aieiro~in 35. j ~ _ 201 voar trn io.x ~ use -~~ z74o 4mrn•k~. 7, O ~ \ ~N - - Cnataf Bank .n -15. 8. 6f ,,p~ 6 fo99f 9 15.9 ~P' SI61 P ao<. v,.m r ~ 15. u~6 uu 30: 9 15_6 °~ 1.78 k. 7 Ad 4• 7706 c~° 8. 15.10 10• +.04 ~. 15.4 6 - - / - /o / 15.3 31.1 2Q3 °'J'7A 152 J * 11. ~a. "`°/ z 15.5 e A~i~ s z4 ~1~, 20.1 u>a 15.1 o4,K f/oe 1_ e / uos ~o 9Q. 20.4 D .-z 4' 13. (409 f/ `f! p i6. ~ti~ 20. `~d~ a.iz x. ~'b ~qry iso .k. Ewa S/>°4, ..6e ~ a N ~~ 20.5 19. 4.ei ee. 17. - S-'~ ROANOKE COUNTY 'Applicants name: Robert A. Buckley /Java the Hutt DEPARTMENT OF 'Proposed Zoning: SUP COMMUNITY DEVELOPMENT ;Tax Map No. 77.19-1-29.1 J ~ i ~ I i rr ii i I I t• i.. ,i ,; '~ I f. 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IRON PIRS SET AT ALL MWQtt CORNERS. -'~, ~' '' 11. ILLTtt FIVE F00[ SESprli ALOML STARRC'( :UAO IS RHOI"pEn pY TNf ROAwORC -~ COL^i1T 20:!IXL Oe0uARC- FOp OrCRTY IONEO p.2 WSlhi.`i. LN4RE ARC w fYCAOACM.9LYi5 GF ?WS SpT{ACd. (~ j rlc lR !..~..Ie - j' eu-..y r-..,::.ems! I , Anl tCypN. ':. ; ' ~..wRR;j.':' SCALE : 1" 50' .n. 'i weweu ' AS-BUILT SURVEY ~~~ { ,~ 1'... L ~'~ TA~IC,LEWOOD SOLIARfl_ ' ? l ~ r W _ RCnuC)KG Couucy', V~~!Ll~d +4 1335 - _ ~ ~~ 9 lj ' PRORtlE3TY CF "'~ el A.~ b R.vS _ - LaREAa .CORPOQ4TIOU - .="^~ , y ,,Frlsl ar+ ~. s;r~ ~ :- _ ,.F' _ T: P.:. PARSER_ &. SON" ;. , I ~u.R„ engineers & surveyurs, ltd ~[ _~_ , .. rELErNRWR 1151' ~ ~'( ti "~ '. yt~l M. OMewE.9 ?7;. ~f167l SH)_ ". Y plllR.tALyT', ,i ttl' -- - ~.:=a_.c.:..~~_ _ r y ,_ -.,.__.. .. -_.. '''~'SNEcT~.I': OF 2~„ ~:~r E: ~'~I' PETITIONER: Robert A. Buckley'/Java the Hutt CASE NUMBER: 22-912002 Planning Commission Hearing Date: September 3, 2002 Board of Supervisors Hearing Date: September 24, 2002 A. REQUEST The petition of Robert A. Buckley to obtain Special Use Permit to construct adrive-in restaurant on 10.15 acres, located at the 4300 block of Starkey Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS None spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the staff report. Mr. Witt suggested that condition number 1 should be specific to the coffee service rather than beverage service. D. CONDITIONS 1) The Special Use Permit shall be for one drive-through espresso and coffee bar on the parking lot of Old Country Plaza. 2) The drive-through service building shall be placed on existing parking spaces so that the drive-through lanes do not interfere with two-way traffic flow in the parking lot. 3) The drive-through lanes shall be clearly striped to indicate direction of travel. 4) The building shall be located outside all drainage easements. E. COMMISSION ACTION(S) Mr. Witt made the motion to recommend approval for the special use permit with the conditions. The motion passed 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission ~- i~~ ;~ .. .~,~ ~ Pay Petitioner: Robert A. Buckley/Java the Hut Request: Special Use Permit for Drive-In Restaurant Location: Old Country Plaza, 4300 Block Starkey Road Magisterial District: Cave Spring Proffered/Suggested 1. The Special Use Permit shall be for one drive-through beverage service Conditions: building on the parking lot of Old Country Plaza. S-4 2. The drive-through service building shall be placed on existing parking spaces so that the drive-through lanes do not interfere with two-way traffic flow in the parking lot. 3. The drive-through lanes shall be clearly striped to indicate direction of travel. 4. The building shall be located outside all drainage easements. EXECUTIVE SUMMARY: The proposed drive-through coffee service building would occupy less than 200 square feet. The pictures presented by the petitioner show the unit fitting within one parking space. Drive through service would be provided on two sides of the building. Access would be via existing entrances to the shopping center. The property of Old Country Plaza is designated Core commercial in the 1998 Roanoke County Community Plan. The Core designation encourages high intensity urban development. The proposed use is consistent with the policies and guidelines of the Core land use designation. If properly located, the proposed business will not interfere with parking capacity and traffic circulation at Old Country Plaza. Staff suggests conditions for the Special Use Permit to ensure that the location of the building and drive-through lanes do not interfere with traffic flow within the parking lot. 1. APPLICABLE REGULATIONS Drive-In Restaurants require a Special Use Permit in the C-2, General Commercial zoning district. 2. ANALYSIS OF EXISTING CONDITIONS Back rg ound -Old Country Plaza, originally Tanglewood Square, was built in the early 1980s. The site of the proposed coffee service is a flat parking lot. A drainage easement runs across the parking lot near the proposed location. Surrounding_Neighborhood -All surrounding properties are zoned C-2, General Commercial. Old Country Plaza shopping center occupies the property where the coffee service is planned. Across Starkey Road in the Tanglewood Professional Center. S-'i 3. 4. 5. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The proposed drive-through coffee service building would occupy less than 200 square feet. The pictures presented by the petitioner show the unit fitting within one parking space. Drive through service would be provided on two sides of the building. Underground electric service would be provided. Initially, water and sewer service would be provided through a portable system of bottled water and afive-gallon drain tank. The drain water would hold only sink discharge. No toilet facilities are provided in the unit. Staff would use restrooms in a commercial business in Old Country Plaza. If future business warrants, the building could be connected to public water and sanitary sewer services. Access/Traffic Circulation -Access would be via existing entrances to the shopping center. The unit would be placed on existing parking spaces. Based on current parking requirements, Old Country Plaza has 81 extra parking spaces, so the loss of a few spaces would not affect the capacity of the shopping center parking lot. As far as locating the building with respect to the travel aisles, the Planning Commission may wish to consider imposing condition(s) which insure that the service aisles do not conflict with the traffic flow within the parking lot. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The property of Old Country Plaza is designated Core commercial in the 1998 Roanoke County Community Plan. The Core designation encourages high intensity urban development. The proposed use is consistent with the policies and guidelines of the Core land use designation. STAFF CONCLUSIONS The proposed use is consistent with the policies and guidelines of the Core commercial land use designation of the 1998 Community Plan. If properly located, the proposed business will not interfere with parking capacity and traffic circulation at Old Country Plaza. Staff suggests the following conditions for the Special Use Permit: 1. The Special Use Permit shall be for one drive-through beverage service building on the parking lot of Old Country Plaza. 2. The drive-through service building shall be placed on existing parking spaces, so that the drive-through lanes do not interfere with two-way traffic flow in the parking lot. 3. The drive-through lanes shall be clearly stripped to indicate direction of travel. 4. The building shall be located outside all drainage easements. CASE NUMBER: 22-09/2002 PREPARED BY: David Holladay HEARING PC: 9/3/02 DATES: BOS: 9/24/02 2 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA24018-0798 (5~0} 772-2068 FAX (540) 776-7155 Rnr Ct1ff T TeP Only Date received: Received by: ~-t~-cZ ~ ~ti~~:~ Application fee: ` PCBZA date: $~. ~. ~-. j 2cOc Placards issued: BOS date: ~r~} 2`i~2aEL. Case Number - ~ ~ ~"~("~ i AL'L APPIIGANTS Check type of application filed (check all that apply) ^ Rezoning @'~pecial Use , ^ Variance ^ Waiver Applicants name/address w/zip =, ~ ; Phone: S~~ ~~9 1 ~~~1 `' Work: Sib 34 Z t ~- t ~ : ~ ~ `° ~' ~` - ,. ~ ; :# , ~`~ ~1 ~~ .,, ~r~b-~r~ r~ ~v~kt-~--~ ° ' Cell #: ~`'l.p ~' t `f" ~ ~ Z 2~k o l ~ Owner's name/address w/zip #-~ t;,w c>,.r-c~ ~~ u vr•z~ Phone #: •-Z -I ~ .~ i ~ 1 C~U ~i~~ttL~11~OC;r'~- Fax No.#: ~~1 ~~~-.''~ I Property Location Magisterial District: ~~ ~' ~ ~~ 1 av U°` ~ ' ~`~-~ ~"~ R~~ Community Planning area: ~-'~ = ~~'i~-t ~ ~ Tax Map No.: •'7 ~ I C~ _ ' _ Z ~ ~ j Existing Zoning: ~' 2 Size of parcel(s): Acres: IG' • ~ 5 G~ Existing Land Use: G = ~. S~~ ~ ~ ~ ~ ~'~'°'`~''''- __ _. REZONI'VG Sl?EC'IAZ USE PEItMIT<~VD W<4IVER APPLIE ~~v-TS (1L'Sa'W~ Proposed Zoning: ~ ~ S Proposed Land Use: Co FFEE-~~5r ~S~ DR~v'~ T~~ v ` Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No A VARIANCE IS REQUIRED FIRST - IF NO , If rezoning request, are conditions being proffered with this request? Yes No V,=IRIAIVCE A1VIl WAIVER APPEICANT~ {IjlW} _ `, Variance/Waiver of Section(s) of the Roanoke County Ordinance in order to: ~~~ Is the application complete? Please check if enclosed. APPLICATION WII.,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V R/S/W V R/S/W V Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification ~~ and sewer application Adjoining property owners I hereby certify that I am either the owner of the prop or owner's agent or contract purchaser and am acting with the knowledge and .r consent of the owner, j ~' d'~' ,~' Owner's Signature ~'CT~TIFIeA:TION FOR REZONING, SPECIAL U$E P>EItMIT OR WAIVER.REQTEST ~~y Applicant ~ '- d {' s I'he Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ` ~~. 1~2. C~ PS"~'~~`~1 iS ~ ~G~ G-~ bvs ~~,•~c~S ~~ ~~ ~,,r-~~ -11~ ~cw~, ,.S V-V1~..L~r ~ ~,~-'~,'w L vac C~/~i~- ~ i!-~'l ~ ~ Z~ ~ccrv ~-vvGl ~~L-~ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. , tin Gam, tGti,-,-G~ ~ c~- ~ ~~t,~~7~J1 v~'C ~~ ~-' ~ ~ 2 ~1/ S' t it l~ ~ s ~ i~ ~~ G, c._.. ~~~- ~ ~,}~Ci lCcti, ~f '' ii /~ ~ld S l 1-~S ~~S i:~lr t~t'~. ~ iM ~; ~~ ~~~ 1 ~QS~ t-~r~ S.XJV~JL ~-~t-1 ~/+~3~C.~ o • ,.,, Please describe the impact(s) of the request on the property itself, the adj Dining propemes, ana we surrouuuu~g aL~a, a~ W.,.~ a~ the impacts on public serv'inces and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. I v'~`' ~ ~" I VIES GU+r~'Q~~- S~d~~' `~/ ~ ,~-~q 1t'ti~-2. C~ ~~C.~.v ~ ~G~.~ne'S~ YO 1 (j J~ b v-~~ ~ ~~ ~ • v~C. -~-~-~-t c.. ~~ ~ ~re -`~S w`~ ~' `~' Al . ~-~-~-~ S e= t-i- C~'~'T e'~ ~ v~C~ 7~~~ t? l Y1 iVlc~ ~~ ~ 5 ~ C~.l ~ ~v S v~.s 5 / ~ s't~ ~ S S crn ~ ~~ ~-P~'~-t -G-s , ~~-~~ ;r~t4~ ~~~~ fii;'; u 4817 Westhill Drive Jaya ~ H '~'~ Roanoke, VA 24018 ~~~ 540 342 15 16 540 3B7 0332 ~,-~ ~ ". x~l ~?''Z:~G3L July 18, 2002 Dear Sir or Madam: The following is provided in an effort to shed some light on any grey areas surrounding stacking requirements found in Section 30-91-10. Using the most current formula, there is an excess of 83 parking spaces above and beyond what is required for a shopping center of this size. The parking spaces in question are located in the farthest comer, some 250 feet away from the front of the center. These spaces have not been in use since their completion in 1983, even under the most unusually heavy traffic periods. That aside, in the unlikely event someone should decide to park there anyway, there are clear options for them to walk around the drive-thru lanes in both directions should they fee! that crossing would represent a serious threat to their safety. Under our plan, no one is forced to walk across the designated lane. We have no problem meeting the stacking lane requirements, having well over double the required length. Unlike fast food establishments with throughput times averaging 3-7 minutes per customer, ours is typically 60 seconds or less, further diminishing the chances of ever needing those minimum stacking requirements. It should be noted as well that we are exclusively drive-thru and have no walk-inlwalk-up trade. These facts are not simply hopes or theoretical projections. We draw on a combined experience of 13 years of operations. 13 years under far less favorable conditions (read cramped) than what Old Country Plaza represents without a single incident or injury resulting from stacking or congestion. Further precedence is found in many of the already established, County approved, fast food establishments whose parking areas are much, much smaller and congested than the site we are proposing. Many have parking stalls and public entrances directly intersected by the drive-thru lanes or approach lanes. They too operate without detriment to the public safety and yet seemingly are in violation of the very same ordinances or at least the letter of the law. it is our belief that we meet all of the ordinances as they pertain to our drive-thru coffee business, at the very least, the spirit of the ordinances, the protection of public safety. We have the willingness and desire of all parties involved to be there- from the property owner, management, the surrounding business community, the community at large and patrons of the shopping center. We bring a clean, non-polluting, upscale operation whose impact has proven to be only positive. We will create approximately five new jobs and according to past performance data, generate approximately $15,OOOAO in new tax revenues. { respectfully ask for your approval as a denial wild effectively shut us out of the county entirely as new development cannot be cost justified, Thank you.v-e7ry much for your thoughtful consideration. Sinceret}r;f ,° //j ~~~ Robert Buckley S-`I _~. 9.45 Ae.(D) 10.47 b.(C) 1. Sy ROANOKE COUNTY Applicants name: Robert A. Buckley /Java the Hutt DEPARTMENT OF ;Proposed Zoning: SUP COMMUNITY DEVELOPMENT Tax Map No. 77.19-1-29.1 J S-Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ROBERT A. BUCKLEY/JAVA THE HUT TO CONSTRUCT ADRIVE-IN RESTAURANT ON 10.15 ACRES TO BE LOCATED AT 4300 BLOCK OF STARKEY ROAD (TAX MAP NO. 77.19-1-29.1), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Robert A. Buckley/Java the Hut has filed a petition for a special use permit toconstruct adrive-in restaurant on to be located at the 4300 block of Starkey Road (Tax Map No. 77.19-1-29.1) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 3, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on August 27, 2002; the second reading and public hearing on this matter was held on September 24, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert A. Buckley/Java the Hut to construct adrive-in restaurant to be located at the 4300 block of Starkey Road (Tax Map No. 77.19-1-29.1) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The special use permit shall be for one drive-through expresso and coffee bar on the parking lot of Old Country Plaza. (2) The drive-through service building shall be placed on existing parking C:\DOCUME-1\DCHILD-1\LOCALS-1\TEMP\BUCKLEY.JAVA.HUT.SUP.WPD ~ S-y spaces so that the drive-through lanes do not interfere with two-way traffic flow in the parking lot. (3) The drive-through lanes shall be clearly striped to indicate direction of travel (4) The building shall be located outside all drainage easements. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\DOCUME-1\DCHILD-1\LOCALS-1\TEMP\BUCKLEY.JAVA.HUT.SUP.WPD 2 .~ r a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 ORDINANCE 092402-7 AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT CREATED ON SUBDIVISION PLAT OF SECTION 4, THE GROVES, RECORDED IN PLAT BOOK 19, PAGE 140, ACROSS THE REMAINING PORTION OF TRACT C (PLAT BOOK 17, PAGE 3; TAX MAP N0.96.07-1-6) OWNED BY PALM LAND COMPANY, L.C., IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SUBDIVISION FOR PALM LAND COMPANY, L.C., CREATING HEREON SECTION 4, "THE GROVES" BEING A SUBDIVISION OF ORIGINAL TRACT "c" (TAx #96.07-1-6) (P.B. 17, PG. 3)', dated February 4, 1997, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 19, page 140, a variable width sanitary sewer easement was created and shown across the `Remaining Portion of Tract C' as "NEW S.S.E."; and, WHEREAS, the Petitioner, Palm Land Company, L.C., is the owner of the remaining portion of Tract C, which it proposes to develop into Section 9, The Groves; and, WHEREAS, the Petitioner proposes relocation of a portion of the existing sanitary sewer line and easement for more efficient development of the property; and, WHEREAS, the Petitioner has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the existing sanitary sewer easement, with the new easement to be dedicated upon the subdivision plat for Section 9 of The Groves; and, WHEREAS, this relocation and vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on September 10, 2002; the public hearing and second reading of this ordinance was held on September 24, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the existing sanitary sewer easement across the `Remaining Portion of Tract C' (Tax #96.07-1-6; P.B. 17, pg. 3), being designated and shown as "EXIST. SANITARY SEWER EASEMENT (P.B. 19 PG. 140) [TO BE VACATED]" on Exhibit A attached hereto, said easement having been created and designated as "NEW S.S.E." On `PLAT OF SUBDIVISION FOR PALM LAND COMPANY, L.C., CREATING HEREON SECTION 4, "THE GROVES" BEING A SUBDIVISION OF ORIGINAL TRACT "C" (TAX #96.07-1-6) (P.B. 17, PG. 3), dated February 4,1997, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 140, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That, in exchange, the new relocated sanitary sewer easement shall be dedicated by the subdivision plat to be recorded for Section 9, The Groves, upon approval by the Roanoke County Subdivision Agent. b. That all costs and expenses associated herewith, including but not limited to publication, recordation, survey and line relocation costs, shall be the responsibility of the Petitioner. 2. That the County Administrator, an Assistant County Administrator, or a Roanoke County Subdivision Agent, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Courtof Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code ofVirginia (1950, as amended). On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2 A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 . . i• rax 1NAP {98.07 SECTION No. 1 'THE CARD ENS qF COTTON HILL' P.B. 16, \. 157 14 i5 .- ~ / ~~ 13 / ~~AX ,{96.02-i-45 / PROPERTY OF SIRAUS5 CONSTRUCDON CORP. / / D.B. 1445, PG. 1985 // P.B. 18, PG. it ~~ ~` +"~ EXIST. SANITARY SEWER EASEMENT I (P.B. 19 PG. 140) I MERIDIAN OF I P.B. 17 PG. 3 I I I I PROPERTY OF 2 3 PALM LAND COMPANY, INC. ~~ EXIST. SA1111TARY SEWER EASE1l9E1~IT (P.B. 19 PG. 140) !TO BE VACATEDI EXISTING SANITARY SEWER EASEMENT TO BE VACATED UNE BEARING DISTANCE 1-2 N 8726'54' W 44.79' 2-3 N 02'33'29' E 9.40' 3-4 N 40'30'47" E 19.79' 4-5 S 8726'54" E 9.40' 5-6 N 06%F6'45" E 13.35' 6-7 N 40"30'47" E 29.93' 7-8 N 7332'16' E 9,12' 8-1 S 06'46'45" W 65.06' -~ ~~c • o ~Tm .p ~~T• .. ~~~ ~E w X v :-+ \W z cc . -o ~ c~ ,~ ~~ ~~ EXNIBlT SHOWING PORTION OF i• EXISTING 25' SANITARY SEWER EASEMENT (P.B. 19, PG. 140) r ON THE PROPERTY OF • PALM LAND COMPANY, L. C. TO BE VACATED CAVE SPRING MAGISTERIAL DISTRICT • ROANOKE COUNTY, VIRGINIA DATE: 31 JULY 2002 LUMSDEN ASSOCIATES, P.C. scALE: - ENGINEERS-SURVEYORS-PLANNERS 1" = 80~ ROANOI{E, VIRGINIA COMM. NO: 01-262 8664 BRAMBLETONAVENUE PI-ZONE: (540) 774-441"I CADD FILE: P.O. BOX 20669 FAX: (540) 772-9445 F:\2001\01262\SUR\D1262RP01.DWG ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM ;~ - . ACTION NUMBER ITEM NUMBER 5 - ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 24, 2002 AGENDA ITEM: ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT CREATED ON SUBDIVISION PLAT OF SECTION 4, THE GROVES, RECORDED IN PLAT BOOK 19, PAGE 140, ACROSS THE REMAINING PORTION OF TRACT C (PLAT BOOK 19, PAGE 140; TAX MAP NO. 96.07-1-6) OWNED BY PALM LAND COMPANY, L.C., IN THE CAVE SPRING MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to vacate a portion of an existing 25 ft. sanitary sewer across the remaining portion of Tract C (Tax Map No. 096.07-01-06), owned by Palm Land Company, L.C. SUMMARY OF INFORMATION: The petitioner, Palm Land Company, L.C., is the current owner of Tract C, located in The Groves subdivision. The existing sewer easement was originally acquired by subdivision plat of The Groves, Section 4 (Plat Book 19, Page 140). Palm Land Company, L.C., is proposing a new easement with the submittal of a new subdivision called The Groves, Section 9. In order to have a lot that could be built upon, Palm Land Company, L.C., needed to move the existing sewer line and replace it with a new line and easement. They are requesting that this easement be vacated in accordance with Chapter 22, Title 15.2-2272(2), Code of Virginia, 1950. The Department of Community Development and the Utility Department have both reviewed the submitted plans and approved them for construction. Bonds have been posted for this project and the petitioners are ready to begin construction. 1 ~- ~- STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the portion of existing 25 ft. sanitary sewer easement across Tract C, as shown on the attached plat. The vacation of this easement will be effective upon the recordation of the new subdivision plat. SUBMITTED BY: f i old Covey, Director Department of Community Development APPROVED BY: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------- ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received O Flora _ _ Referred O McNamara _ To () Minnix Nickens c: County Attorney 2 -- ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 24, 2002 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT CREATED ON SUBDIVISION PLAT OF SECTION 4, THE GROVES, RECORDED IN PLAT BOOK 19, PAGE 140, ACROSS THE REMAINING PORTION OF TRACT C (PLAT BOOK 17, PAGE 3; TAX MAP N0.96.07-1-6) OWNED BY PALM LAND COMPANY, L. C., IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SUBDIVISION FOR PALM LAND COMPANY, L.C., CREATING HEREON SECTION 4, "THE GROVES" BEING A SUBDIVISION OF ORIGINAL TRACT "C" ('I~AX #96.07-1-6) (P.B. 17, PG. 3 )', dated February 4, 1997, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 19, page 140, a variable width sanitary sewer easement was created and shown across the `Remaining Portion of Tract C' as "NEW S.S.E."; and, WHEREAS, the Petitioner, Palm Land Company, L. C., is the owner of the remaining portion of Tract C, which it proposes to develop into Section 9, The Groves; and, WHEREAS, the Petitioner proposes relocation of a portion of the existing sanitary sewer line and easement for more efficient development of the property; and, WHEREAS, the Petitioner has requested that, pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the existing sanitary sewer easement, with the new easement to be dedicated upon the subdivision plat for Section 9 of The Groves; and, WHEREAS, this relocation and vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on September 10, 2002; the public hearing and second reading of this ordinance was held on September 24, 2002. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That a portion of the existing sanitary sewer easement across the `Remaining Portion of Tract C' (Tax #96.07-1-6; P.B. 17, pg. 3), being designated and shown as "EXIST. SANITARY ~- .. S-5 SEWER EASEMENT (P.B. 19 PG. 140) [TO BE VACATED]" on Exhibit A attached hereto, said easement having been created and designated as "NEW S.S.E." on `PLAT of SUBDIVISION FoR PALM LAND COMPANY, L.C., CREATING HEREON SECTION 4, "THE GROVES" BEING A SUBDIVISION OF ORIGINAL TRACT "c" (TAx #96.07-1-6) (P.B. 17, PG. 3), dated February 4, 1997, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 140, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That, in exchange, the new relocated sanitary sewer easement shall be dedicated by the subdivision plat to be recorded for Section 9, The Groves, upon approval by the Roanoke County Subdivision Agent. b. That all costs and expenses associated herewith, including but not limited to publication, recordation, survey and line relocation costs, shall be the responsibility ofthe Petitioner. 2. That the County Administrator, an Assistant County Administrator, or a Roanoke County Subdivision Agent, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy ofthis ordinance shall be recorded in the Clerk's Office ofthe Circuit Court ofRoanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 2 TAX ]NAP X98.07 . SECTION No. 1 'TNE GARDENS QF COTTON HILL' P.B. 18, \ 157 14 15 ra MERIDIAN OF P.B. 17 PG. 3 PROPERTY OF PALM LAND COMPANY, INC. EXIST. SANITARY SEWER EA (P.B. 19 PG. 140) !TO BE VACATED/ EXISTING SANITARY SEWER EASEMENT TO HE VACATED UNE BEARING DISTANCE i-2 N 8726'54" W 44.79' 2-3 N 0233'29' E 9.40' 3-4 N 4030'47' E 19.79' 4-5 S 8726 54" E 9.40' 5-6 N 06 46'45' E 13.35' 6-7 N 4030'47' E 29.93' 7-8 N 7332'16' E 9.12' 8-1 S 06 46'45' W 65.06' EXHIBIT SHOWING PORTION OF EXISTING 25' SANITARY 5EWER EASEMENT (P.B. 19, PG. 140) ON THE PROPERTY OF PALM LAND COMPANY, L. C. TO BE VACATED CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA EXIST. SANITARY SEWER EASEMENT' (P.B. 19 PG. 140) v v~~ mo ~;~ ~~ ~ • ~, i ~E w x ~~ v. \W z ~c - ~~ o DATE: si ~uLY2ooz LUMSll~N AS~U(;IA 11J~, 1'.(:. scALE: ENGINEERS-SURVEYORS-PLANNERS '~=so' ROANOI{E, VIRGINIA COMM. NO.: 01-282 4664 BRAMBLETONAVENUE PRONE: (540) 774-441"I CADD FILE: P.O. BOX 20669 FAX: (540) 772-9445 F:\2001\01262\SUR\D12fi2RP01.DWCa ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM_ ~ ~ ~~ 13 / ~~AX ,{96.02-1-45 / PROPERTY OF SIRAUSS CONSIRUC710N CORP. / / D.B. 1445, PG. 1985 P.B. 16, PG. 1~ .~ ~~ O~ ROANp,Y~ ~ ,~ 9 ~ ~` ~ 1838 Board of Supervisors P.O. BOX 29800 52 04 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Gatawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District September 27, 2002 Rev. Derry Gray Penn Forest Christian Church 3028 Penn Forest Boulevard Roanoke, VA 24018 Dear Reverend Gray: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, September 24, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bosC co.roanoke.va.us PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, September 24, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S. W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT CREATED ON SUBDIVISION PLAT OF SECTION 4, THE GROVES, RECORDED IN PLAT BOOK 19, PAGE 140, ACROSS THE REMAININGPORTION OF TRACT C (PLAT BOOK 17, PAGE 3; TAX MAP NO.96.07-1-6) OWNED BY PALM LAND COMPANY, L.C., IN THE CAVE SPRING MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: September 5, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: September 10, 2002 September 17, 2002 Please send invoice to: Palm Land Company, L.C. 3922 Electric Road, S.W. Roanoke, VA 24018 ~.~- ~. PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, September 24, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT CREATED ON SUBDIVISION PLAT OF SECTION 4, THE GROVES, RECORDED IN PLAT BOOK 19, PAGE 140, ACROSS THE REMAINING PORTION OF TRACT C (PLAT BOOK 17, PAGE 3; TAX MAP NO. 96.07-1-6) OWNED BY PALM LAND COMPANY, L.C., IN THE CAVE SPRING MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: September 5, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: September 10, 2002 September 17, 2002 Please send invoice to: Palm Land Company, L.L.C. c/o Boone, Boone & Loeb, Inc. P.O. Box 8156 Roanoke, VA 24014 (540) 772-3887 ,C~ Diane Childers -Groves Sec4 legal ad Page 1 From: Vicki Walker To: legals@roanoke.com Date: 9/6/02 2:OOPM Subject: Groves Sec4 legal ad Martha, attached is the above legal ad with revised billing information. Thanks. Vicki Walker Legal Secretary (540) 772-2071 vwalker@co.roanoke.va.us CC: Diane Childers '~ Diane Childers - RE: ,Legal Ads Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> ~~ ~, To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 9/6/02 3:25PM Subject: RE: Legal Ads here is the other one, to run Sept. 10 & 17 -cost is 133.76.... thanks.. mp LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, September 24, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Robert A. Buckley to obtain a Special Use Permit to construct adrive-in restaurant on 10.15 acres, located at the 4300 block of Starkey Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: September 6, 2002 Diane S. Childers, Clerk (1984017) Martha F. Plank The Roanoke Times Legal Adv. Representative Ph: (540) 981-3440 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, September 4, 2002 2:03 PM > To: legals@roanoke.com > Subject: Legal Ads > «File: 09-24-Community Development Legal Ads.doc» > Please see attached legal ads to be published on Tuesday, September 10 and > Tuesday, September 17, 2002. Should you have any questions, please > contact me. > Diane S. Childers > Clerk to the Board > County of Roanoke > E-mail: dchilders@co.roanoke.va.us > Phone: (540) 772-2003 > Fax: (540) 772-2193 ~, ba ~.. Diane Childers - RE: Legal Ads Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> ~~, To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> ~~ ~,~ Date: 9/6/02 3:18PM Subject: RE: Legal Ads Diane, here is one of your ads - to run Sept. 10 & 17 -cost is 179.74 thanks.. LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, September 24, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Keith W. Martin and the Roanoke County Board of Supervisors to obtain a Special Use Permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezone from C-1, Office District to C-2, General Commercial District and obtain a Special Use Permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: September 6, 2002 Diane S. Childers, Clerk (1984001) Martha F. Plank The Roanoke Times Legal Adv. Representative Ph: (540) 981-3440 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, September 4, 2002 2:03 PM > To: legals@roanoke.com > Subject: Legal Ads PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, September 24, 2002, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S. W. , Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING CONVEYANCE ANA 0.226-ACRE PARCEL OF REAL ESTATE (TAX MAP N0.77.13-3-1) KNOWN AS THE REMAINING PORTION OF LOT 1, MOUNT VERNON HEIGHTS IN THE CAVE SPRING MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the Clerk to the Board of Supervisors and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: September 4, 2002 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: September 10, 2002 September 17, 2002 Send invoice to: Board of Supervisors of the County of Roanoke P.O. Box 29800 Roanoke, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, September 24, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Robert A. Buckley to obtain Special Use Permit to construct adrive-in restaurant on 10.15 acres, located at the 4300 block of Starkey Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: September 6, 2002 Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, September 10, 2002 Tuesday, September 17, 2002 Direct the bill for publication to: Java the Hutt, Inc. Attn: Robert Buckley 4817 Westhill Drive Roanoke, VA 24018 (540) 342-1516 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, September 24, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Keith W. Martin and the Roanoke County Board of Supervisors to obtain a Special Use Permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezone from C-1, Office District to C-2, General Commercial District and obtain a Special Use Permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: September 6, 2002 Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, September 10, 2002 Tuesday, September 17, 2002 Direct the bill for publication to: Martin's German Service Attn: Keith Martin 3021 Christian Avenue Roanoke, Virginia 24012 (540) 366-1626 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 of ~OANO~F ~ ~ ~: p ~~ Z • G) fi~ L: ~a ~~ ~~ ~~~~.~ ~.~~ 1838 DEPARTMENT OF COMMUNITY DEVELOPMENT DIRECTOR, ARNOLD COVEY August 16, 2002 ASSISTANT DIRECTOR, GEORGE W. SIMPSON, III, P.E. CHIEF PLANNER, JANET SCHEID IMPORTANT NOTICE -PLEASE READ A request of the property described below has been filed with the Board of Supervisors of Roanoke County. The Board has referred the matter to the Roanoke County Planning Commission for a recommendation. Information relative to this request is as follows: Petitioner: Keith W. Martin and the Roanoke County Board of Supervisors Purpose of Request: To obtain a Special Use Permit on a .374 acre parcel located at 3704 Brambleton Avenue and rezone from C-l, Office District to C-2, General Commercial District and obtain a Special Use Permit on a .226 acre portion located at 3738 Brambleton Avenue for the construction and operation of a minor automobile repair service and used automobile dealership. Location of Property: 3704 Brambleton Avenue, Cave Spring Magisterial District. The date, time and place of the public hearing scheduled by the Planning Commission on this request is as follows: Tuesday, September 3, 2002 @ 7:00 p.m. Roanoke County Administration Center -Board Meeting Room 5204 Bernard Drive, Roanoke, Virginia The date, time and place of the public hearing scheduled by the Board of Supervisors on this request is as follows: Tuesday, September 24, 2002 @ 7:00 p.m. Roanoke County Administration Center -Board Meeting Room 5204 Bernard Drive, Roanoke, Virginia Additional information on this request maybe obtained by contacting the Department of Community Development. Janet Scheid, Secretary Roanoke County Planning Commission P.O. BOX 29800 • ROANOKE, ViRGiNIA 24018 • (540) 772-2080 • FAX NO. (540) 7722108 t~fRecycled Paper Diane Childers - Re: recognition Page 11 From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> 6f~ ~~~ To: <DCH ILDERS@co.roanoke.va,us> _ Date: 9/12/02 7:14PM 5~~ 3~a~ X a5 Subject: Re: recognition Yes, you may contact Mr. Greg Denton, he is our Coordinator of Fine Arts. ~ e~ my, . 9 - I~ - U`~' I am answering this from home............if you do not have his phone ~ -~vJ y . ~g~ number, let me know and I can get it for you. ~~ ~ ~ _ _ Brenda F. Chastain, Clerk ~ I, 0~. Roanoke County School Board t D ~ y C~ a . ,~~ . 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us _ __ Diane Childers -recognition ~ Page 1 From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <dchilders@co.roanoke.va.us> Date: 9/11/02 12:05PM Subject: recognition last night we recognized the Roanoke County Schools' Music Program for being included int eh 2002 Best 100 communities for Music Education in America. Is this something your board would want to recognize?? Thank you. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us ~ ~~ ~~~ ~ , Best 100 Communities for Music Education in America: Survey Results Page 1 of 5 Nationwide Music Education Survey Results Are In Project Identifies America's Best 100 Communities for Learning Music- CARLSBAD, CA-A nationwide survey of public and private school programs has identified the top 100 places to live in America for quality music education. Communities in 29 states are included in the list, led by New York with 19 and Pennsylvania with 11. The complete results, along with background information on music education and the survey, can be seen in their entirety at www.amc-music.org. The list includes 56 communities making their first appearance, six returning from the 2000 survey, 18 repeating from 2001, and 20 three-time districts. The third annual survey was conducted jointly by the country's top organizations devoted to music and learning. The American Music Conference (AMC) joined the Music Teachers National Association (MYNA), the National School Boards Association (NSBA), Yamaha Corporation of America and VH1 Save the Music Foundation in creating the survey and interpreting the results. Perseus Development Corp. of Braintree, MA donated its time and expertise to implement the web survey and to analyze the wealth of data the survey generated. "Seeing so many new communities on the list this year is encouraging," says Bill Everitt, President of AMC. "It tells us how dynamic the state of music education is. In addition, the districts that have repeated on the list for the second or even third time deserve an enormous round of applause for their sustained excellence." Everitt added that the data collected in the survey will help establish a current "snapshot" of music education in America and help point the way to greater success in every community. "In a year when President Bush signed the landmark No Child Left Behind Act, which finally recognizes music and the arts as core subjects, it's more important than ever that we know how to move forward in providing quality music education for every child," he explained. http://www.amc-music.com/musicedsurvey/2002/survey.htm 9/11/2002 Best 100 Communities for Music Education in America: Survey Results Page 2 of 5 Informed of the results, New York State School Music Association President John M. Krestic said, "We at NYSSMA are proud that nineteen New York schools have been selected for.the Best 1001ist. It is a tribute to the dedicated students, teachers, administrators and parents of each of those districts." ``Schools across the country must all recognize the arts as an integral part of each child's education," Krestic added. "I encourage every parent to actively support federal, state and local initiatives that include the arts as a part of their school's core curriculum." Thousands of public school and independent teachers, school and district administrators, school board members, parents and community leaders, representing communities in all 50 states, participated in the Web-based survey during February, March and April. The participants answered detailed questions about funding, enrollment, student-teacher ratios, participation in music classes, instruction time, facilities, support for the music program, participation in private music lessons and other factors in their communities' quality of music education. The responses were verified with district officials, and the sponsoring organizations reviewed the data. The survey results show that successful music programs are to be found in communities that balance measurable resources, such as budgets and buildings, with less tangible assets-such as the will to make quality music education a reality. The top schools for music education are to be found in urban communities and rural ones, in wealthy areas and not-so-wealthy ones, but the common thread is that they benefit from the support of parents, teachers, school decision-makers and community leaders who value music education highly. Those results correspond well to the findings of a nationwide survey conducted in 2000 by the Gallup Organization on behalf of AMC, which found increasing participation in and support for active music making across the country. In that poll, more than nine in ten Americans said they believe music education should be a part of every student's day. AMC, MTNA, NSBA, VH1 Save the Music and Yamaha Corporation of America co-sponsored the survey. Perseus Development Corporation conducted the survey on the World Wide Web and provided data analysis. "The survey demonstrates that excellent music instruction http://www.amc-music.com/musicedsurvey/2002/survey.htm 9/11/2002 Best 100 Communities for Music Education in America: Survey Results Page 3 of 5 ~s more than aprocess-it's a partnership," states Dr. ~~` Gary L. Ingle, Executive Director of MTNA. "Successful music programs result from the cooperative efforts of public school teachers, independent music teachers in the communities, parents, administrators-everyone who's in a position to influence students. Having physical resources isn't acure-all. A quality musical environment is something a community must want for its young people and work together to achieve." "As stewards of our nation's public education system, our great responsibility will always be to ensure our children receive an education that will truly enrich their lives," says NSBA President Mossi White. "Music education is a vital part of that goal. Research shows that music education and achievement levels are closely linked. Music also is the international language that teaches beauty and uplifts the spirit. We are thrilled to be a partner in this venture." For more information about the nationwide music education survey and the organizations that sponsored it, call the American Music Conference at (800) 767-6266 or visit www.amc-music.org on the Web. Click here for a printable version of this release. (Microsoft® Word document) http://www.amc-music.com/musicedsurvey/2002/survey.htm 9/11/2002 Best 100 Communities for Music Education in America: Best 100 Communities Page 1 of 6 Best loo Communities for Music Education in America Abington Heights School District (PA) Aldine Independent School District (TX) Alpine School District (UT) Avon Community School Corporation (IN) Avon Lake City Schools (OH) Bakersfield City School District (CA) Bay Shore Union Free School District (NY) Beachwood City School District (OH) Belmont School District (MA) Berea City Schools (OH) Borger Independent School District (TX) Boyertown Area School District (PA) Brentwood Union Free School District (NY) Buffalo Independent School District 877 (MN) Chesapeake City Schools (VA) Chesterfield Township Schools (NJ) Clarkstown Central School District (NY) Clayton County Public Schools (GA) Commack Public Schools (NY) Community Consolidated District No. 54 (IL) Conestoga Valley School District (PA) Cranston School Department (RI) Davenport School District No. 207 (WA) Dearborn Public Schools (MI) http://www.amc-music.com/musicedsurvey/2002/best100.htm 9/11/2002 Best 100 Communities for Music Education in America: Best 100 Communities Page 2 of 6 Edgeley Public Schools (ND) Ephrata School District (WA) Fairfax County Public Schools (VA) Fargo Public Schools (ND) Fayetteville-Manlius Central School District (NY) Fleetwood Area School District (PA) Folsom/Cordova School District (CA) Fort Benton School District No. 1 (MT) Fulton County Board of Education (GA) Galva-Holstein Community School (IA) Gettysburg Area School District (PA) Geyser Public Schools (MT) Glenview Public Schools (IL) Goshen Community Schools (IN) Grand Forks Public School District No. 1 (ND) Greater Johnstown School District (NY) Greenwich Public Schools (CT) Hamilton Southeastern Schools (IN) Harborfields Central School District (NY) Henrico County Public Schools (VA) Humble Independent School District (TX) Huntington Union Free School District (NY) Jericho Union Free School District (NY) Katy Independent School District (TX) Kings Park Central School District (NY) La Crosse School District (WI) Lakota Public Schools (ND) http://www.amc-music.com/musicedsurvey/2002/best100.htm 9/11/2002 Best 100 Communities for Music Education in America: Best 100 Communities Page 3 of 6 Lewisville Independent School District (TX) Littleton Public Schools (CO) Lombard Elementary District 44 (IL) Madison Public Schools (NJ) Mendham Township School District (NJ) Middle Country Central Schools (NY) MOC-Floyd Valley Community School District (IA) Monroe Public Schools (MI) Monroe-Woodbury Central School District (NY) Morris Elementary School District No. 54 (IL) Munday Independent School District (TX) Nevada Community School District (IA) New London Community School District (IA) Northport-East Northport Union Free School District (NY) Oak Park Elementary School District 97 (IL) Osage County R-II Schools (MO) Ossining Union Free School District (NY) Paris Special School District (TN) Pennsbury School District (PA) Pittsford Central Schools (NY) Plano Independent School District (TX) Red Oak Community Schools (IA) Richland School District One (SC) Ridgefield Public Schools (NJ) Roanoke County Public Schools (VA) Roundup Public Schools, Districts 55-SSH (MT) Rudyard Area Schools (MI) http://www.amc-music.com/musicedsurvey/2002/best100.htm 9/11/2002 Best 100 Communities for Music Educatiori in America: Best 100 Communities Page 4 of 6 Rutland City Public Schools (VT) Sachem Central School District (NY) Schaumburg Community Consolidated School District 54 (IL) School District of Onalaska (WI) Scottsdale Unified School District (AZ) Smoky Valley School District (KS) State College Area School District (PA) Syosset Central School District (NY) Torrington Public Schools (CT) Trinity Area School District (PA) Unionville-Chaddsford School District (PA) Van Alstyne Independent School District (TX) Watauga County Schools (NC) West Hartford School District (CT) West Irondequoit Central School District (NY) West Milford Twp. Public Schools (NJ) West Shore School District (PA) West Windsor Plainsboro Regional Schools (NJ) Westborough Public Schools (MA) White Plains City School District (NY) Willard Schools (MO) Williamsport Area School District (PA) Click here for a printable version of this list. (Microsoft® Word document) http://www.amc-music.com/musicedsurvey/2002/best 100.htm 9/ 11 /2002 Best 100 Communities for Music Education in America: Best 100 Communities Page 5 of 6 http://www.amc-music.com/musicedsurvey/2002/best100.htm 9/11/2002 Best 100 Communities for Music Education in America: Best 100 Communities Page 6 of 6 Capyri;;~ht ~~: 2i'?02 Giles C'c~ri?rni~nications LI~C; http://www.amc-music.com/musicedsurvey/2002/best100.htm 9/11/2002 09i17i2002 11:36 ROANOKE COUNTY SCHOOLS -~ 97722193 ~~Best 100 ~ammunities for Music Edu~atiOio Yn America" Awarded by the following associations: -Music Teachers National Association -American Music Conference -Nations[ School. Boards Association -International Music Products Association -Yamaha Musical Instruments -Vkll Savc flit Music The criteria were based upon answers to a broad array of questions regarding our rnusie programs and scltool system. These questions were in relation to two areas; elementary and secondary xrtusie. Seconds uestlons -What are the various music classes offered, in our school system; such as music theory classes, guitar classes, small ensemble classes, stage band, marching band, small and large vocal ensembles, large insnwnental classes such a.s concert and symphonic band classes, and string classes. O-period music classes. N0.893 D02 -Quality of our programs through the district and start music educators associatiorx. Individual student results in the district and state as well as school group results in district and state festivals and competitions. -Percent of student body participating in one of the music classes. Approximately 30-35% of student body. -How often do these classes-eta meet and for what length of time. -Musical Opporhuuties for students' participation in outside of school opporltutities and supplementary instruction from outside of school sources: Roanoke Symphony small ensemble performances, attendance of our schools at symphony concerts during the school da.y. Virginia Opera and Roanoke Opera Performances for ovr students with. some of these performances being interactive. All-County Band and Choir events. District and state'events. A plethora of musical ,performances. -Funding of programs. The amount of local funds to support' oirr programs. -Qutside funding sources; VCA, Melva P. Jones grants. -Teachtr endorsement axcas. -Community support for our music programs. Additiaual Electaentary Questions -What grades receive music instruction: K-5 -Frequency of music classes and lengths: Every K-5 class twice per week at 30 minutes per class. -Types of performances: PTA., Veterans Day, Holiday, etc... -How many music teachers per school ratio. a- d °! ta~ 1k.N+i~d ~~~ f'frali~ ~a. L'kt.Msw~+. Cik ~yo~~~ ~o. R.oa~y~ ('o. 09i17i2002 11:36 ROANOKE COUNTY SCHOOLS ~ 97722193 ~ b wgOj~~ , r • d ~ kOOr r' ~ a ~. Y L M r V ,ti Q r ti~~a rtAr~~~~'wi +re~t~,f , °t~p~n Juue, 2002 Dear Scltaol District Adrni~~istralar, Co,ngratuIationsonee ag~tiit on your inclusion in the 2002 Bgst 100 Conununities for Music Education in America list. I hype shat the enclosed certificate wilt serve to ~•eir~ind you a.ttd your stRff', st~-dents a~td visitors of the excellence you.l,ave dem.vi~strated iat this i~nportattt field. Please jain us next year by participlting in alts 2003 survey by v9sitittg us online at www.amc-metsic.org next spring. Until then, pi~ease accept my thanks for your decision to take part this year, and far yvt~r commi.l'mertt to providing your students with such a high ~sta«dard of instivcti,vn in ntttsic. Sincerely, r C~' ~ Jim Dvuglaty Giles Cvrtu~tuttications N0.893 D03 09i17i2002 11:36 ROANOKE COUNTY SCHOOLS ~ 97722193 N0.893 D04 .. -~ U W I~r a ., U ~ ~ssbs ~ Uga~btl y~ ~s~~ ~ .~, . ~ ~. ~O ~ O~v h`~ 1O~t •r , 2 * - .Na a ~/s ~. b ~/ ~~ W b O w ~... r~ Q ~ ~' u v~ ~o .~ ~+ U a a ~~ .a ti 2~ ~~ V ~~ ,h 8 ~ V A ~ a°~-o ~ ~ '~ U A W Q Y ~~ ... ,~ 0 .~ ~ . ~ ~~~~ ~ N ~~ ~w .~ ~i ~ b ~; J Q x a a ~` w_ 09i17i2002 11:36 ROANOKE COUNTY SCHOOLS ~ 97722193 ao ~ o ~ ~ ~~ .. ~, oe~ E 5937 Cove Road Roanoke, Virginia 2~t0i9 ~... ease ;;~ TO ~ ~fI~~O~~~1+4~{ $he~~rr~ ~~ DATE FAX # ~ ~a - o~ f `l~ FROM ~re~ ~~+/~'°~ ,,,,.----- FAX # 2~"~ `~' # OF PAGES TO FQL~.p'U~J~_ (EXCLUDINC3 COVER I'AGR) z N0.893 D01 Diane Childers -Board of Supervisors Work Session Page 1 From: Kathy budding <kdudding@vdh.state.va.us> To: <jchambliss@co.roanoke.va.us>, <wriley@co.roanoke.va.us> Date: 8/28/02 9:48AM Subject: Board of Supervisors Work Session I talked with Molly concerning your request that she attend a Board Work Session to discuss Emergency Preparedness (as presented to Mr. Hodge, other local government officials, and Emergency Coordinators in August) and possible impact State budget reductions may have for the Health Department. Tuesday, September 24th, 4:00 p.m. will work well for her. Please let me know if you have any questions in the meantime. Thanks, Kathy kdudding@vdh.state.va.us Telephone: (540) 473-8226 Diane Childers -School Capital Improvements Page 1 From: Diane Hyatt To: Butch Church; Fuzzy Minnix; Harry Nickens; Joe McNamara; Richard Flora Date: 9/11/02 8:17AM Subject: School Capital Improvements ~ r t; t-,~~, ~; ; The following prioritized list of projects was approved by the School Board last night: 1. Safety/Security concerns 2. Mtn View Elem (Renovation & Addition) 3. Herman L. Horn Elem (Renovations & Additions) 4. Oak Grove Elem (Renovations & Addition) 5. Cave Spring High/Hidden Valley High Stadium & playing fields (this is not a new stadium, but renovations to the existing stadium) 6. Northside High (Renovations & Additions) 7. Glenvar High (Renovations & Additions) 8. Cave Spring Middle (Renovations & Additions) 9. Mt. Pleasant Elem (Renovations & Additions) 10. Bonsack Elem (Additions) 11. Cave Spring Elem (Addition) 12. Glenvar Elem (Renovations & Additions) 13. Cave Spring High (Renovations & Additions) 14. Green Valley Elem (Renovations & Additions) The list that they used did not have any numbers with these projects. They would like to have a joint meeting with the County Board at your next meeting (on the afternoon of Sept 24, 2002), in order to present this prioritized list to you and to answer any questions that you may have. CC: Danial Morris; Diane Childers; Elmer Hodge; Paul Mahoney Diane Childers -Sept. 10 BOS meeting Page 9_~ From: Paul Mahoney To: Diane Childers; Elmer Hodge Date: 8/27/02 2:21 PM Subject: Sept. 10 BOS meeting ECH and DC: Today at lunch Elmer and I discussed possible items for the 9/10/02 BOS meeting. Please include these on the next draft agenda for discussion and consideration at the 9/3 agenda staff meeting: 1) work session with the IDA ~~~ _ 2) legislative program with Pete Giesen (I will be meeting with Mr. Giesen on 8/30 at 10:30am if anyone ~,0 8~~a would like to join me.) ~ 3) closed session briefing (.)with Dr. O'Dell: public health and terrorism (Sec. 2.2-3711.A.20). Thanks. Paul CC: Dan ODonnell; Doug Chittum; John Chambliss