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HomeMy WebLinkAbout10/8/2002 - Regular~Norking Document -Subject to 1~,evision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 8, 2002 Good afternoon and welcome to our meeting for October 8, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:01 P.M. 2. Invocation: Reverend Marianne Bird Trinity United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ASKED THAT ITEM C-2. RESOLUTION OF APPRECIATION TO HARRY C. NICKENS, BE MOVED TO ITEM O, AT THE REQUEST OF DR. NICKENS. TO ALLOW TIME FOR HIS FAMILY MEMBERS TRAVELING FROM OUT OF STATE TO ARRIVE. ECH REQUESTED THAT ITEM C-1 BE HELD UNTIL LATER IN THE MEETING TO ALLOW TIME FOR THE DELEGATION FROM JAPAN TO ARRIVE. THEY WERE VISITING WITH STAFF AT CARILION HOSPITAL AND WILL BE LATE ARRIVING. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Resolution of welcome to the Honorable Yoshio Yamamoto, Mayor of Shinshiro City, Aichi Prefecture, Japan, and his delegation. (Elmer Hodge, County Administrator) THIS ITEM WAS HEARD FOLLOWING ITEM C-5 ON THE AGENDA ECH INTRODUCED MAYOR YAMAMOTO AND THE MEMBERS OF HIS DELEGATION. THE RESOLUTION WAS ACCEPTED BY MAYOR YAMAMTO. AND CERTIFICATES OF HONORARY CITIZENSHIP WERE PRESENTED TO ALL MEMBERS OF THE DELEGATION. A GIFT WAS PRESENTED TO MAYOR YAMAMOTO ON BEHALF OF THE COUNTY. R-100802-1 JPM MOTION TO ADOPT RESOLUTION URC 2. Resolution of appreciation to Harry C. Nickens for his services as a member of the Board of Supervisors from 1982 to 2002 THIS ITEM WAS MOVED TO ITEM O ON THE AGENDA 3. Proclamation declaring October 2002 as "Crime Prevention Month" in the County of Roanoke PROCLAMATION ACCEPTED BY CHIEF RAY LAVINDER. OFFICER LEE LINKOUS AND MCGRUFF, THE CRIME DOG. 4. Proclamation declaring October 6 through October 12, 2002, as "Mental Illness Awareness Week" in Roanoke County PROCLAMATION ACCEPTED BY CHARLES WOHLFORD. JUNE POE, CLIFF DEMARS, AND SHONNA ALLEN, BOARD MEMBERS OF THE NATIONAL ALLIANCE FOR THE MENTALLY ILL. 5. Proclamation declaring October 6 through October 12, 2002 as "Fire Prevention Week" in the County of Roanoke PROCLAMATION ACCEPTED BY CHIEF RICK BURCH AND "FREDDIE" THE FIRE ENGINE. CAPTAIN DARRYL SEXTON INTRODUCED CAREER STAFF FROM THE CLEARBOOK STATION, INCLUDING: FIREFIGHTER BRAD CREASY. ROANOKE CITY, PARAMEDIC/FIREFIGHTER CHARLIE RUCKER, PARAMEDIC/FIREFIGHTER DAVID SIZEMORE. AND FIREFIGHTER KEVIN GRESHAM. 2 D. BRIEFINGS NONE E. NEW BUSINESS 1. Resolution declaring a drought emergency in Roanoke County and requesting disaster assistance from the Commonwealth of Virginia and the United States. (John M. Chambliss, Assistant County Administrator) R-100802-2 HCN MOTION TO ADOPT RESOLUTION URC F. FIRST READING OF ORDINANCES 1. First reading of an ordinance to vacate a 50 foot public right of way, 20 foot drainage easement, 40 foot drainage easement and portions of 15 foot public utility easement recorded in Plat Book 24, Page 35, Stonegate -Phase I, Hollins Magisterial District. (Arnold Covey, Director of Community Development) RCF MOTION TO APPROVE 1ST READING 2 READING AND PUBLIC HEARING -OCTOBER 22.2002 URC G. PUBLIC HEARING AND SECOND READING OF ORDINANCE Second reading of ordinance amending the Roanoke County Code by the addition of a new Article IV of Chapter 22 entitled "Water Supply Emergencies and Conservation Measures" declaring that a water supply emergency exists, and the implementation of water conservation measures to restrict the use of water by the citizens of the County of Roanoke for the duration of such emergency. (Paul Mahoney, County Attorney; Gary Robertson, Utility Director) 0-100802-3 HCN MOTION TO CALL FOR THE QUESTION URC HCN MOTION TO ADOPT ORDINANCE WITH THE FOLLOWING CHANGE: UNDER SEC. 22-204 "MANDATORY WATER CONSERVATION MEASURES". ITEM (G1. THE 3 WORDING "GOLF COURSES AND ATHLETIC FIELDS AND FACILITIES" SHALL BE OMITTED. DR. NICKENS ALSO REQUESTED THAT THIS ITEM BE BROUGHT BACK TO THE BOARD AT THE NOVEMBER 5 MEETING TO CLARIFY RESTRICTIONS PERTAINING TO THE AREAS THAT WERE OMITTED. URC H. APPOINTMENTS NONE 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission (Appointed by District) 4. Virginia's First Regional Industrial Facility Authority 5. Virginia Western Community College Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-100802-4 HCN MOTION TO ADOPT RESOLUTION URC Confirmation of committee appointments: Virginia's First Regional Industrial Facility Authority A-100802-4.a 2. Acceptance of sewer facilities serving Brambleton Avenue Development A-100802-4.b 4 3. Acceptance of water and sewer facilities serving The Gardens of Cotton Hill, Section 7 - "Tulips in the Garden" A-100802-4.c 4. Designation of a voting representative at the Virginia Association of Counties (VACo) Annual Meeting on November 12, 2002 A-100802-4.d 5. Request to accept the donation of certain real estate for entrance improvements to the Vinton Business Center from Lancerlot Sports Complex, LC; Virginia P. Whorley; Gerald H. Clark, et al; and Clinton Rieley Moorman, et al, Vinton Magisterial District A-100802-4.e 6. Request to accept the remaining portion of Carolina Trail into the Virginia Department of Transportation Secondary System, Hollins Magisterial District R-100802-4.f 7. Acceptance and appropriation of Section 5311 grant monies on behalf of Unified Human Services Transportation System A-100802-4.g 8. Authorization to execute an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County A-100802-4.h 9. Resolution of appreciation upon the retirement of Ronney M. Price after twenty-one years of service R-100802-4.i 10. Request from schools to appropriate tuition preschool program funding in the amount of $35,000 for fiscal year 2002-03 A-100802-4.i 5 J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NONE M. REPORTS HOM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2002. 6. Proclamation signed by the Chairman 7. Clean Valley Council Report N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: (1) He asked that the Board continue to review the proposed route of I-73 and evaluate the feasibility of supporting the I-581/Route 220 roadbed as it exists today. (2) He stated his concern regarding proposed outdoor sign regulations and the potential harm to the sign industry O. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of appreciation to Harry C. Nickens for his services as a member of the Board of Supervisors from 1982 to 2002 6 THIS ITEM WAS MOVED FROM ITEM C-2 ON THE AGENDA RESOLUTION ACCEPTED BY DR. NICKENS. R-100802-5 JPM MOTION TO ADOPT RESOLUTION AYES: FLORA, MCNAMARA, MINNIX, CHURCH ABSTAIN: NICKENS P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A NONE Q. CERTIFICATION RESOLUTION NONE R. ADJOURNMENT TO SPECIAL MEETING TO SELECT APPOINTEE TO VINTON MAGISTERIAL DISTRICT JBC ADJOURNED MEETING AT 5:00 P.M. UNTIL MONDAY. OCTOBER 14, 2002 AT 6:00 P.M. AT THE ROANOKE COUNTY ADMINISTRATION CENTER 5204 BERNARD DRIVE, SW, ROANOKE, VIRGINIA, TO INTERVIEW CANDIDATES FOR THE VINTON MAGISTERIAL DISTRICT VACANCY. S. RECEPTION (4:30 - 6:30 PM AT THE BRAMBLETON CENTER) A reception honoring Dr. Harry C. Nickens for his 20 years of service as a member of the Board of Supervisors will be held from 4:30 - 6:30 at the Brambleton Center, 3738 Brambleton Avenue, Roanoke, Virginia 24018. 7 OF ROAN ,Y~ ~, `;.~ ~ ~ ..~ C~~a~xx~# 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 8, 2002 ~ff~~~ Good afternoon and welcome to our meeting for October 8, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7 p.m. and on Saturdays at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Reverend Marianne Bird Trinity United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of welcome to the Honorable Yoshio Yamamoto, Mayor of Shinshiro City, Aichi Prefecture, Japan, and his delegation. (Elmer Hodge, County Administrator) 2. Resolution of appreciation to Harry C. Nickens for his services as a member of the Board of Supervisors from 1982 to 2002 3. Proclamation declaring October 2002 as "Crime Prevention Month" in the County of Roanoke 4. Proclamation declaring October 6 through October 12, 2002, as "Mental Illness Awareness Week" in Roanoke County 1 ® Recyded Paper 5. Proclamation declaring October 6 through October 12, 2002 as "Fire Prevention Week" in the County of Roanoke D. BRIEFINGS E. NEW BUSINESS 1. Resolution declaring a drought emergency in Roanoke County and requesting disaster assistance from the Commonwealth of Virginia and the United States. (John M. Chambliss, Assistant County Administrator) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance to vacate a 50 foot public right of way, 20 foot drainage easement, 40 foot drainage easement and portions of 15 foot public utility easement recorded in Plat Book 24, Page 35 (Roanoke County) and Plat Book 24, Pages 1-3 (Botetourt County), Stonegate -Phase I, Hollins Magisterial District. (Arnold Covey, Director of Community Development) G. PUBLIC HEARING AND SECOND READING OF ORDINANCE 1. Second reading of ordinance amending the Roanoke County Code by the addition of a new Article IV of Chapter 22 entitled "Water Supply Emergencies and Conservation Measures" declaring that a water supply emergency exists, and the implementation of water conservation measures to restrict the use of water by the citizens of the County of Roanoke for the duration of such emergency. (Paul Mahoney, County Attorney; Gary Robertson, Utility Director) H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission (Appointed by District) 4. Virginia Western Community College Board 5. Virginia's First Regional Industrial Facility Authority 2 CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointments: Virginia's First Regional Industrial Facility Authority 2. Acceptance of sewer facilities serving Brambleton Avenue Development 3. Acceptance of water and sewer facilities serving The Gardens of Cotton Hill, Section 7 - "Tulips in the Garden" 4. Designation of a voting representative at the Virginia Association of Counties (VACo) Annual Meeting on November 12, 2002 5. Request to accept the donation of certain real estate for entrance improvements to the Vinton Business Center from Lancerlot Sports Complex, LC; Virginia P. Whorley; Gerald H. Clark, et al; and Clinton Rieley Moorman, et al, Vinton Magisterial District 6. Request to accept the remaining portion of Carolina Trail into the Virginia Department of Transportation Secondary System, Hollins Magisterial District 7. Acceptance and appropriation of Section 5311 grant monies on behalf of Unified Human Services Transportation System 8. Authorization to execute an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County 9. Resolution of appreciation upon the retirement of Ronney M. Price after twenty-one years of service 10. Request from schools to appropriate tuition preschool program funding in the amount of $35,000 for fiscal year 2002-03 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS 3 L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2002. 6. Proclamation signed by the Chairman 7. Clean Valley Council Report N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4th Floor Conference Room) P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO SPECIAL MEETING TO SELECT APPOINTEE TO VINTON MAGISTERIAL DISTRICT S. RECEPTION (4:30 PM - 6:30 PM AT THE BRAMBLETON CENTER) A reception honoring Dr. Harry C. Nickens for his 20 years of service as a member of the Board of Supervisors will be held from 4:30 p.m. - 6:30 p.m. at the Brambleton Center, 3738 Brambleton Avenue, Roanoke, Virginia 24018. 4 ...~ rr 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION 100802-1 OF WELCOME TO THE HONORABLE YOSHIO YAMAMOTO, MAYOR OF SHINSHIRO CITY, AICHI PREFECTURE, JAPAN, AND HIS DELEGATION WHEREAS, Roanoke County and Shinshiro City, have enjoyed a fruitful business and cultural relationship for several years; and WHEREAS, this relationship, developed with the assistance of the Japan-Virginia Society, promises educational and economic benefit for the future of both communities; and WHEREAS, Shinshiro City shares many similarities with Roanoke County, including a fine quality of life, a beautiful countryside, and the presence of the Yokohama Tire Corporation; and WHEREAS, Shinshiro City is well known for its locally grown green tea; and WHEREAS, we are honored to have Mayor Yoshio Yamamoto and his Delegation visit us to introduce their green tea to the Roanoke Valley; and WHEREAS, the Japanese living in the Roanoke Valley, as well as Koyo Steering Systems and Dynax America Corporation, contribute greatly to the cultural and economic life of our community. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of the members of the Board and the citizens of the County, does hereby extend the warmest welcome to THE HONORABLE YOSHIO YAMAMOTO, MAYOR OF SHINSHIRO CITY, JAPAN, and his Delegation, and looks forward to a long and prosperous relationship with the city. 1 1 . ~/ i~. On motion of Supervisor McNamara to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A OPY TESTE: Diane S. Chi ders Clerk to the Board cc: File Resolution of Welcome/Appreciation File 2 x ACTION NO. ITEM NUMBER C' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Introduction of, and Resolution of Welcome to, the Honorable Yoshio Yamamoto, Mayor of Shinshiro City, Aichi Prefecture, Japan, and His Delegation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County is pleased to be hosting the Honorable Yoshio Yamamoto, Mayor of Shinshiro City, Japan, and his official delegation, and we welcome them to the Roanoke Valley. Roanoke County and Shinshiro City share many similarities including geography, quality of life, and the presence of Yokohama Tire Corporation. Our two localities have entered into a business and cultural relationship during the past few years, and we are honored to have Mayor Yamamoto and his delegation with us. In addition to Mayor Yamamoto, the others in the delegation are: Mrs. Masako Yamamoto, Mayor Yamamoto's wife Mr. Katsuo Natsume, Director of International Department Dr. Masahiro Yoneda, Director of Shinshiro Civic Hospital Mr. Kasumi Takishita, Deputy Manager of Secretarial Section Mr. Yuuji Morishita, Deputy Manager of Industrial Section Ms. Haruko Nishikawa, Interpreter The delegation arrived in Roanoke on Sunday, October 6 and will be departing on Wednesday, October 9. The delegation plans to hold a luncheon and tea service at Hotel Roanoke on Monday, October 7, where they will introduce their locally grown specialty green tea into the Roanoke Valley marketplace. .x ~- 1 At the meeting, our guests will be presented with a Resolution of Welcome and certificates to be honorary citizens of Roanoke County. STAFF RECOMMENDATION: The staff recommends that the attached Resolution of Welcome to Mayor Yoshio Yamamoto and his delegation from Shinshiro City, Japan, be approved. Respectfully submitted, .~.., ~~~..,-Q Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received (} McNamara _ _ Referred () Minnix _ _ _ To () Nickens i C' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION OF WELCOME TO THE HONORABLE YOSHIO YAMAMOTO, MAYOR OF SHINSHIRO CITY, AICHI PREFECTURE, JAPAN, AND HIS DELEGATION WHEREAS, Roanoke County and Shinshiro City, have enjoyed a fruitful business and cultural relationship for several years; and WHEREAS, this relationship, developed with the assistance of the Japan-Virginia Society, promises educational and economic benefit for the future of both communities; and WHEREAS, ShinshiroCityshares manysimilaritieswith Roanoke County, including a fine quality of life, a beautiful countryside, and the presence of the Yokohama Tire Corporation; and WHEREAS, Shinshiro City is well known for its locally grown green tea; and WHEREAS, we are honored to have Mayor Yoshio Yamamoto and his Delegation visit us to introduce their green tea to the Roanoke Valley; and WHEREAS, the Japanese living in the Roanoke Valley, as well as Koyo Steering Systems and Dynax America Corporation, contribute greatly to the cultural and economic life of our community. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of the members of the Board and the citizens of the County, does hereby extend the warmest welcome to THE HONORABLE YOSHIO YAMAMOTO, MAYOR OF SHINSHIRO CITY, JAPAN, and his Delegation, and looks forward to a long and prosperous relationship with the city. ,= o ,~ ,~~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION 100802-5 OF APPRECIATION TO HARRY C. NICKENS FOR HIS SERVICES AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 1982 - 2002 WHEREAS, Harry C. Nickens was first appointed to the Board of Supervisors of Roanoke County from the Vinton Magisterial District in 1982, and was subsequently elected in 1985 and served until October 31, 2002; and, WHEREAS, Supervisor Nickens has served the citizens of Roanoke County with great devotion and dedication for a period of 20 years, devoting many hours to his responsibilities as a member of the Board of Supervisors; and WHEREAS, during his tenure on the Board, Supervisor Nickens was elected as Chairman in 1984 and served as Vice-Chairman in 1983, 1991, 1997, 1998 and 1999; and WHEREAS, in addition to his duties as a Board member, Supervisor Nickens has also served with distinction on the Roanoke County School Board, the Social Services Advisory Board, and the Board of Directors for Virginia Cares, Adult Care Center, American Heart Association, Virginia Amateur Sports, and the Virginia Recreational Facilities Authority; and WHEREAS, Supervisor Nickens is currently serving as a member of the Roanoke Valley Regional Cable Television Committee, the Roanoke County Cable Television Committee, and as Director of the Virginia Association of Counties, Region 9; and, WHEREAS, during Supervisor Nickens' twenty years on the Board, the County has undertaken the implementation of numerous projects including: 1 ^ Development of Virginia's Explore Park and the Blue Ridge Parkway Visitor Center ^ Construction of Spring Hollow Reservoir and Water System ^ Creation of the Roanoke County Police Department ^ Construction of the Smith Gap Landfill and creation of the "trash train" ^ School capital construction projects in excess of $100 million including the construction of a new William Byrd Middle School ^ Development of the Center for Research and Technology ^ Construction of the Vinton Business Center, formerly known as McDonald Farm ^ Expansion of the Mount Pleasant Fire Station ^ Establishment of elected school boards ^ Relocation of the State Forensics Crime Lab to Roanoke County WHEREAS, during Supervisor Nickens' terms, the County was named an All America City; celebrated its Sesquicentennial; completed the renovation of the Administration Center and Brambleton Center; implemented numerous fire and rescue initiatives including installation of automatic external defibrillators (AEDs) and the fee for ambulance transport; and, WHEREAS, many regional initiatives were begun or completed including a regional fire training center, regional firing range, regional juvenile detention center, water use contract with the City of Roanoke, gainsharing agreement with the Town of Vinton, formation of the Roanoke Valley Resource Authority, Regional Airport Commission, Roanoke Valley Cable Television, and a series of regional greenways. 2 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and appreciation to HARRY C. NICKENS for his many significant contributions to the County as a member of the Board of Supervisors; and FURTHER, the Board of Supervisors wishes Supervisor Nickens continued success in his future endeavors. On motion of Supervisor McNamara to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSTAIN: Supervisor Nickens A COPY TESTE: Diane S. Childers Clerk to the Board cc: File Resolutions of Appreciation File 3 } ACTION NO. ITEM NUMBER C- o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: October 8, 2002 Resolution of appreciation to Harry C. Nickens for his services as a member of the Board of Supervisors from 1982 to 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize Dr. Nickens for his 20 years of service as a member of the Board of Supervisors. Also present at the meeting will be family members including Bradley Nickens (son), Cassidee and Andrew Wolter (daughter and son-in-law), Kimberly, Jay and James Carter (daughter, son-in-law and grandson), and Harrison and Nancy Beck (father-in-law and his wife). Following the meeting, a reception will be held at the Brambleton Center from 4:30 - 6:30 p.m. to further recognize and celebrate the many contributions Dr. Nickens has made to the County. Respectfully Submitted by: Diane S. Childers Clerk to the Board Approved by: ~ ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church _ Denied () Flora _ _ _ Received () McNamara- _ Referred () Minnix _ _ To () Nickens _ _ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION OF APPRECIATION TO HARRY C. NICKENS FOR HIS SERVICES AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 1982 - 2002 WHEREAS, Harry C. Nickens was first appointed to the Board of Supervisors of Roanoke County from the Vinton Magisterial District in 1982, and was subsequently elected in 1985 and served until October 31, 2002; and, WHEREAS, Supervisor Nickens has served the citizens of Roanoke County with great devotion and dedication for a period of 20 years, devoting many hours to his responsibilities as a member of the Board of Supervisors; and WHEREAS, during his tenure on the Board, Supervisor Nickens was elected as Chairman in 1984 and served asVice-Chairman in 1983, 1991, 1997, 1998 and 1999; and WHEREAS, in addition to his duties as a Board member, Supervisor Nickens has also served with distinction on the Roanoke County School Board, the Social Services Advisory Board, and the Board of Directors for Virginia Cares, Adult Care Center, American Heart Association, Virginia Amateur Sports, and the Virginia Recreational Facilities Authority; and WHEREAS, Supervisor Nickens is currently serving as a member of the Roanoke Valley Regional Cable Television Committee, the Roanoke County Cable Television Committee, and as Director of the Virginia Association of Counties, Region 9; and, WHEREAS, during Supervisor Nickens' twenty years on the Board, the County has undertaken the implementation of numerous projects including: ^ Development of Virginia's Explore Park and the Blue Ridge Parkway Visitor Center c-~ ^ Construction of Spring Hollow Reservoir and Water System ^ Creation of the Roanoke County Police Department ^ Construction of the Smith Gap Landfill and creation of the "trash train" ^ School capital construction projects in excess of $100 million including the construction of a new William Byrd Middle School ^ Development of the Center for Research and Technology ^ Construction of the Vinton Business Center, formerly known as McDonald Farm ^ Expansion of the Mount Pleasant Fire Station ^ Establishment of elected school boards ^ Relocation of the State Forensics Crime Lab to Roanoke County WHEREAS, during Supervisor Nickens' terms, the County was named an All America City; celebrated its Sesquicentennial; completed the renovation of the Administration Center and Brambleton Center; implemented numerous fire and rescue initiatives including installation of automatic external defibrillators (AEDs) and the fee for ambulance transport; and, WHEREAS, many regional initiatives were begun or completed including a regional fire training center, regional firing range, regional juvenile detention center, water use contract with the City of Roanoke, gainsharing agreement with the Town of Vinton, formation of the Roanoke Valley Resource Authority, Regional Airport Commission, Roanoke Valley Cable Television, and a series of regional greenways. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and appreciation to HARRY C. NICKENS for his many significant contributions to the County as a member of the Board of Supervisors; and ~!~ FURTHER, the Board of Supervisors wishes Supervisor Nickens continued success in his future endeavors. ACTION NO. ITEM NUMBER C! 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Proclamation declaring the month of October, 2002, as Crime Prevention Month in the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 1984, the National Crime Prevention Council, the nation's focal point for preventing crime, designated October as Crime Prevention Month. The month-long celebration recognizes successful crime prevention efforts on the local, state, and national levels to generate interest and enthusiasm for prevention efforts to continue to grow even stronger and become more widespread. The Board has been asked to proclaim October as Crime Prevention Month in the County of Roanoke. Chief of Police Ray Lavinder, Officer Lee Linkous, Crime Prevention Specialist and McGruff, the Crime Dog, will be present to accept the proclamation. Approved by: ~~~> ~~~ Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- _ Referred () Minnix To () Nickens _ _ _ C_ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 PROCLAMATION DECLARING THE MONTH OF OCTOBER, 2002, AS CRIME PREVENTION MONTH IN THE COUNTY OF ROANOKE WHEREAS, the vitality of Roanoke County depends on how safe we keep our homes, neighborhoods, schools, workplaces and communities; and WHEREAS, crime and fear of crime destroy our trust in others and in institutions, threatening the community's health, prosperity and quality of life; and WHEREAS, people of all ages must be made aware of what they can do to prevent themselves, theirfamilies, neighbors and co-workersfrom being harmed by crime, violence and drugs; and WHEREAS, the personal injury, financial loss and community deterioration resulting from crime are intolerable, and require investment from the whole community; and WHEREAS, crime prevention initiatives must include self-protection and security, but they must go beyond these to promote collaborative efforts to make neighborhoods safer for all ages and to develop positive opportunities for young people; and WHEREAS, adults must invest time, resources and policy support in effective prevention and intervention strategies for youth, and teens must be engaged actively in driving crime from their communities; and WHEREAS, effective crime prevention programs excel because of partnerships among law enforcement, other government agencies, civic groups, schools, faith communities, businesses and individuals as they help to nurture communal responsibility and instill pride. 1 ., ~~ NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, on behalf of all of its citizens, do hereby proclaim the month of October 2002 as CRIME PREVENTION MONTH in the County of Roanoke; and FURTHER, that the Board of Supervisors urges all citizens, government agencies, public and private institutions and businesses to invest in the power of prevention and work together for the common good of all citizens and their safety. 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Proclamation declaring October 6 through October 12, 2002 as Mental Illness Awareness Week in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to issue a proclamation increasing awareness of mental health issues and the impact on families. Accepting the proclamation will be Charles Wohlford, June Poe, Cliff DeMars, and Shonna Allen, members of the Board of Directors of the National Alliance for the Mentally III (NAMI). NAMI is a grass roots organization that advocates for services for the mentally ill and strives to educate the public regarding the importance of getting treatment for those affected by mental illness. Respectfully Submitted by: Diane S. Childers Clerk to the Board Approved by: ~ f~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora Received () McNamara- _ Referred () Minnix To () Nickens _ _ cc: File C-`I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002, PROCLAMATION DECLARING OCTOBER 6 THROUGH OCTOBER 12, 2002, AS MENTAL ILLNESS AWARENESS WEEK IN ROANOKE COUNTY WHEREAS, the strongest weapon in the fight against mental illness is science. During the past decade, a wide array of effective new medications for severe mental illness have been developed; and WHEREAS, a new perception of mental illness is emerging-one that focuses on early intervention, effective treatment, rehabilitation, and recovery. No area of health care is changing more than mental health. Advances are prompted by better science and more research, the information revolution, the important role consumers play in advocating for themselves, and family members who speak out for their loved ones; and WHEREAS, treatment works-if a person with a mental illness can get it. Science has greatly expanded our understanding and treatment of severe mental illnesses. Individuals with these disorders have a real chance at reclaiming full and productive lives if they have access to the treatments, services, and programs so vital to recovery; and WHEREAS, research on mental illness is significantly underfunded in relation to its economic and public health impact. Depression, bipolar disorder, schizophrenia, and obsessive-compulsive disorder account for an estimated 20 percent of the world's total disability resulting from all diseases and injuries; and WHEREAS, stigma continues to be the single most significant barrier to people getting the help they need. As underscored by the U.S. Surgeon General David Satcher in his 1999 report on mental health, stigma toward mental illness remains a pervasive and 1 C-~ potentially lethal barrier to mental illness recovery. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia do hereby proclaim October 6 through October 12, 2002 as MENTAL ILLNESS AWARENESS WEEK throughout the County of Roanoke to increase public awareness of severe mental illness and to promote greater understanding for those who suffer from the potentially disabling symptoms of these disorders. 2 w ACTION NO. ITEM NUMBER C- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: October 8, 2002 Proclamation declaring the week of October 6 - 12, 2002, as Fire Prevention Week COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Fire Prevention Week was established as a result of the devastation brought about by the Great Chicago Fire which began on October 8, 1871, and lasted for 27 hours. The most damage was incurred on the following day, October 9, 1871, which is the date most often recognized with the tragic conflagration. The Great Chicago Fire killed more than 250 people, left 100,000 homeless, destroyed more than 17,400 structures and burned more than 2000 acres. In 1920, President Woodrow Wilson issued the first National Fire Prevention Day Proclamation, and since 1922, National Fire Prevention Week has been observed on the Sunday through Saturday period in which October 9 falls. The proclamation will be accepted by Chief Rick Burch and Captain Gary Huffman. Various activities are being planned by individual stations to commemorate Fire Prevention Week. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors proclaim the week of October 6-12, 2002, as Fire Prevention Week in Roanoke County. Submitted by, Approved by, ~ ~ Richard E. Burch, Jr. Chief, Fire and Rescue Elmer C. Hodge County Administrator ~~~ ACTION VOTE No Yes Abs Approved () Motion by: Church Denied () Flora _ _ Received () McNamara Referred () Minnix _ To () Nickens _ _ cc: File c C-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 PROCLAMATION DECLARING OCTOBER 6 THROUGH OCTOBER 12, 2002 AS FIRE PREVENTION WEEK IN ROANOKE COUNTY WHEREAS, cooking, heating, and electrical fires represent three of the nation's leading causes of home fires, and are collectively responsible for nearly half of all home fires and almost one-third of the associated fire deaths; and WHEREAS, the vast majority of home cooking, heating, and electrical fires can be prevented by taking simple safety precautions; and WHEREAS, developing a home fire escape plan and practicing it at least twice a year are critical to escaping a fire safely; and WHEREAS, proper installation, testing, and maintenance of smoke alarms are part of a thorough home fire escape plan; and WHEREAS, by preventing the leading causes of home fires, and by developing and practicing a thorough home fire escape plan, people can greatly reduce their risk to fire; and WHEREAS, the fire service of Roanoke County is dedicated to the safety of life and property from the devastating effects of fire; and is joined by other concerned citizens of Roanoke County, and other emergency service providers and safety advocates, businesses, schools, service clubs, and organizations in their fire safety efforts. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of October 6 through October 12, 2002, as FIRE PREVENTION WEEK in Roanoke County and recognize this week in commemoration of 1 l.. ^' the Great Chicago Fire of 1871, which killed more than 250 persons, left 100,000 homeless, and destroyed more than 17,400 buildings; and FURTHER, we call upon the citizens of Roanoke County to participate in fire prevention activities at home, work, and school, and to take the steps needed to make their homes and families safe from the leading causes of home fires, which include cooking, heating and electrical. 2 f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION 100802-2 DECLARING A DROUGHT EMERGENCY IN ROANOKE COUNTY, AND REQUESTING DISASTER ASSISTANCE FROM THE COMMONWEALTH OF VIRGINIA AND THE UNITED STATES WHEREAS, over the past several months, Roanoke County has suffered with above normal temperatures and a significant deficit in rainfall creating drought conditions throughout the agricultural areas of the County; and WHEREAS, these drought conditions caused by extreme weather have resulted in serious and irreversible damage to crop production and pasture growth, both of which have been reduced by forty to fifty percent from normal production; and WHEREAS, in recognition of these serious drought conditions and financial losses that are being experienced by local farmers, the County desires and respectfully urges that the appropriate Federal and State agencies declare Roanoke County to be experiencing a drought disaster in order that any available financial assistance be provided to it. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors recognizes that a drought disaster exists in Roanoke County and respectfully requests that the appropriate Federal and State agencies recognize these conditions and have the County declared a drought disaster area in order for the County to qualify for all financial assistance which may be available to the local farmers through this or a similar designation; and 2. That the Honorable Mark Warner, Governor of the Commonwealth, is 1 hereby petitioned by Roanoke County to request that the President of the United States or the United States Secretary of Agriculture recognize Roanoke County's emergency situation and make any Federal drought assistance programs available to those who need them in Roanoke County; and 3. That the Clerk is directed to send a copy of this resolution to Governor Warner, Congressmen Goodlatte and Boucher, and Senators Warner and Allen, and the Commissioner of Agriculture. On motion of Supervisor Nickens to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~' ~ Diane S. Childers Clerk to the Board cc: File Jon Vest, VPI Extension Agent The Honorable Mark Warner, Governor, Commonwealth of Virginia The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John W. Warner, U. S. Senate The Honorable George Allen, U. S. Senate J. Carlton Courter, III, Virginia Commissioner of Agriculture The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant County Administrator 2 ACTION NO. ITEM NUMBER ~ 'r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Resolution Declaring a Drought Emergency in Roanoke County and Requesting Disaster Assistance from the Commonwealth of Virginia and the United States COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. Neighboring localities such as Botetourt County have already been approved for this assistance. We would like to provide this assistance to agricultural farmers in Roanoke County. It allows farmers affected to get low-interest loans and other benefits. BACKGROUND: Roanoke County continues to feel the impacts of groundwater shortages that are the result of a cumulative effect of precipitation deficits since July 1998. On-going drought conditions have continued since September 2001 with additional effects from excessive heat. During recent months the County suffered from a severe lack of precipitation in addition to a series of weeks with temperatures above 90 degrees. Governor Warner visited the County and local producers to see first hand the impacts felt by the current drought. SUMMARY OF INFORMATION: Major Crops impacted by the disaster include: Grass hay and alfalfa, corn utilized for livestock feed, apples, potatoes, numerous vegetable crops, and pasture. Additional losses include timber losses, milk production losses (due to excessive heat), extensive cattle weight gain losses, income loss through early cattle sales, and summer feeding costs averaging $1200 per producer due to lack of pasture forage for animals. Over 500 Roanoke agricultural producers are feeling the drought impacts financially. Many of those producers have reported 40% to 60% losses, which in turn impact their family income and continued farming operations. Staff has submitted to the State and Federal agencies reports indicating the extent of damages being experienced and now offers the attached resolution asking the State and Federal governments to declare Roanoke County as a drought disaster area, thus allowing our farmers to secure financial assistance that may become available. ~~ f FISCAL IMPACT: There will be no County dollars involved in seeking this drought disaster designation. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution. Respectfully submitted, Approved by, L QiQ~ ~ ~y~w/ J Vest Elmer Hodge VPI Extension Agent County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara _ _ Referred O Minnix To () Nickens _ ~_I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER s, 2002 RESOLUTION DECLARING A DROUGHT EMERGENCY IN ROANOKE COUNTY, AND REQUESTING DISASTER ASSISTANCE FROM THE COMMONWEALTH OF VIRGINIA AND THE UNITED STATES WHEREAS, over the past several months, Roanoke County has suffered with above normal temperatures and a significant deficit in rainfall creating drought conditions throughout the agricultural areas of the County; and WHEREAS, these drought conditions caused by extreme weather have resulted in serious and irreversible damage to crop production and pasture growth, both of which have been reduced by forty to fifty percent from normal production; and WHEREAS, in recognition of these serious drought conditions and financial losses that are being experienced by local farmers, the County desires and respectfully urges that the appropriate Federal and State agencies declare Roanoke County to be experiencing a drought disaster in order that any available financial assistance be provided to it. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board ofSupervisors recognizes that a drought disaster exists in Roanoke County and respectfully requests that the appropriate Federal and State agencies recognize these conditions and have the County declared a drought disaster area in order for the County to qualify for all financial assistance which may be available to the local farmers through this or a similar designation; and 2. That the Honorable Mark Warner, Governor of the Commonwealth, is hereby petitioned by Roanoke County to request that the President of the United States or the United U:\WPDOCS\AGENDA\GENERAL\drought.disaster.reso.wpd 1 States Secretary of Agriculture recognize. Roanoke County's emergency situation and make any Federal drought assistance programs available to those who need them in Roanoke County; and S. That the Clerk is directed to send a copy of this resolution to Governor Warner, Congressmen Goodlatte and Boucher, and Senators Warner and Allen, and the Commissioner of Agriculture. U:\WPDOCS\AGENDA\GENERAL\drought.disaster.reso.wpd 2 ACTION NUMBER ITEM NUMBER '' -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: ORDINANCE TO VACATE A 50-FOOT PUBLIC RIGHT OF WAY, 20- FOOT DRAINAGE EASEMENT, 40-FOOT DRAINAGE EASEMENT AND PORTIONS OF 15-FOOT PUBLIC UTILITY EASEMENT RECORDED IN PLAT BOOK 24, PAGE 35, STONEGATE -PHASE 1, LOCATED IN HOLLINS MAGISTERIAL DISTRICT (SHOWN ON ATTACHED MAP). COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to vacate a 50-foot public right of way, 20-foot drainage easement, 40-foot drainage easement and portions of 15- foot public utility easement (Plat Book 24, Page 35) ,Stonegate -Phase 1. BACKGROUND: By plat of subdivision of February 26, 2001, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Plat Book 24, Page 35, Stonegate Properties, LLC, as owner of Stonegate -Phase 1 conveyed to the Board of Supervisors of Roanoke County a 50-foot public right of way, 20-foot drainage easement, 40-foot drainage easement and portions of 15-foot public utility easement situated along Stoneledge Drive. F~ SUMMARY OF INFORMATION: The petitioner, Stonegate Properties, LLC, are the current owners of the properties over which the above described right of way and easements are located, said properties being Lot 60 (Tax Map No. 28.10-2-4), Lot 59 (Tax Map No. 28.10-2-5), Lot 58 (Tax Map No. 28.10-2-6).and Lot 7 (Tax Map No. 28.10-2-7), being situated along Stoneledge Drive. Stonegate Properties, LLC, have requested that the Board of Supervisors vacate the public right of way and easements described above, and as shown on Exhibit "A" attached, in order to allow the resubdivision of the properties. Roanoke County staff has received no objections to this petition and requests that the described public right of way and easements shown on the attached map (Exhibit "A") be vacated. The public right of way to be vacated in accordance with Chapter 22, Title 15.2-2272(2), Code of Virginia 1950, as amended. FISCAL IMPACT: All costs associated with the adoption of this ordinance will be the responsibility of Stonegate Properties, LLC. ALTERNATIVES: 1. The Board of Supervisors approve the first reading of this Ordinance to vacate a 50-foot public right of way, 20-foot drainage easement, 40-foot drainage easement and portions of 15-foot public utility easement, as shown on Attachment A. 2. The Board of Supervisors decline this request. STAFF RECOMMENDATION: Staff recommends that the Board approve alternative 1. SUBMITTED BY: Arnold Covey, Director Department of Community Develo ment APPROVED BY: Elmer C. Hodge County Administrator 2 ~"- i ------------------------------------------------------------------------------------------------------------------------ ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Church _ Received () Flora Referred () McNamara To () Minnix Nickens cc: Paul Mahoney, County Attorney Arnold Covey, Director, Community Development 3 F~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 ORDINANCE TO VACATE A 50' PUBLIC RIGHT-OF-WAY LYING BETWEEN LOTS 57 AND 58, PORTIONS OF 15' PUBLIC UTILITY EASEMENTS ON LOTS 57 AND 58, A40' DRAINAGE EASEMENT ON LOT 57, AND A PORTION OF A 20' DRAINAGE EASEMENT ON LOTS 59 AND 60, ON THE PLAT OF PHASE 1, STONEGATE SUBDIVISION, RECORDED IN PLAT BOOK 24, PAGE 35 (ROANOKE COUNTY) AND PLAT BOOK 24, PAGES 1-3 (BOTETOURT COUNTY), LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat for `PHASE 1, STONEGATE', dated May 2, 2000, revised January 17, 2001, and of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 24, page 35, and of record in the Clerk's Office of the Circuit Court of Botetourt County, Virginia, in Plat Book 24, pages 1-3, the developer, Stonegate Properties, LLC, dedicated and created a 50' "FUTURE ROAD" lying between Lots 57 and 58, a "15' PUE" [public utility easement] on Lots 57 and 58, a "NEW 40' D.E." [drainage easement] on Lot 57 and a "NEW 20' DE" [drainage easement] on Lots 59 and 60; and, WHEREAS, in connection with the development of Phase 2 of Stonegate, and re- subdivision of some of the lots in Phase 1, the Petitioner-Developer, Stonegate Properties, LLC, has requested that all or portions of said easements and right-of-way, as shown on Exhibit A attached hereto, be vacated pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, alternative easements and right-of-way are to be dedicated and created by the subdivision plat for Phase 2 of Stonegate; and, ~~ WHEREAS, these vacations will not involve any cost to the County, will not interfere with the provision of public services, and have been approved by the affected County departments; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended); the first reading of this ordinance was held on October 8, 2002, and the public hearing and second reading of this ordinance was held on October 22, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "EX. `FUTURE STREET' (TO BE VACATED)", fifty feet (50') in width, shown blocked on Exhibit A attached hereto, said right-of-way being in the Hollins Magisterial District and having been dedicated and created as "FUTURE ROAD" lying between Lots 57 and 58 (Tax Map Nos. 28.10-2-7 and 28.10-2-6) on the subdivision plat for `PHASE 1, STONEGATE', dated May 2, 2000, revised January 17, 2001, and of record in the aforesaid Clerk's Office in Plat Book 24, page 35, (Roanoke County), and in Plat Book 24, page 1-3, (Botetourt County), be, and hereby is, vacated and closed pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to subject to the conditions specified in this ordinance and to the following: a. That fee simple title to the vacated areas of land shall vest as provided by law and shall be added and combined to the adjacent properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. 2. That the "PORTION OF EX. 15' P.U.E., P.B. 24, PG. 35 (ROA.), P.B. 24, PG(S)1-3 (BOT.) (TO BE VACATED)" on Lot 57 (Tax Map No. 28.10-2-7) and Lot 58 (Tax 2 Map No. 28.10-2-6), shown cross-hatched on Exhibit A attached hereto, the "EX. 40' D.E., P.B. 24, PG. 35 (ROA.), PB. 24, PG(S) 1-3 (BOT.) (TO BE VACATED)", on Lot 57 (Tax Map No. 28.10-2-7), shown hatched on Exhibit A attached hereto, and the portion lying within Roanoke County of the "EX 20' D.E. P.B. 24, PG. 35 (ROA.), PB. 24, PG(S) 1-3 (BOT.) TO BE VACATED", on Lot 59 (Tax Map No. 28.10-2-5) and Lot 60 (Tax Map No. 28.10-2-4), shown hatched on Exhibit A attached hereto, said easements having been dedicated and created as "15' PUE" [public utility easement], "NEW 40' D.E." (drainage easement], and "NEW 20' DE" on the subdivision plat for'PHASE 1, STONEGATE', dated May 2, 2000, revised January 17, 2001, and of record in the aforesaid Clerk's Office in Plat Book 24, page 35, (Hollins Magisterial District, Roanoke County), and in Plat Book 24, page 1-3, (Botetourt County), be, and hereby are, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner, Stonegate Properties, LLC. 4. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. 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F= _-m::--_ - =~~--L--~ ~•~ ,c?z ~t3Il,1~ (~~ ~y I~\ - _! `J ~~ I `" ~~ 1 =~-- c; '~~ rr'3ee Rr P-~ ti r` hW~tiW ~~=~hWW ~~~~W~Qe p~We WW~i Q hti~W~2W~~Cei W~aQj~~~Z~ ~oe~e~~~ ~~~~~~~ aQ s khQWWWWW3 WO~p~aJ~ivN\~ 0.33y~ N p ~ (7 °o 'D o ~ N II ~ _ _ N Vj - o N w ~p o ~ o ~ ~ Q w y N 0 N O N O N LL o w Z =~ lil ~ rvn ~ U U`n ~~o a~ ~~ N ~~ n ~~o w d "' ~A~ z~J r---~ ~ p " a O ~ ~~Z ~ ~, ~ ~ w "' W ~ O z ~7 w x w m > ~ a z z ~~~ mo> N C11 0 mZ v ~ X40 a ._ 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 8, 2002 ORDINANCE 100802-3 AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW ARTICLE IV OF CHAPTER 22 ENTITLED "WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES," DECLARING THAT A WATER SUPPLY EMERGENCY EXISTS, AND THE IMPLEMENTATION OF WATER CONSERVATION MEASURES TO RESTRICT THE USE OF WATER BY THE CITIZENS OF THE COUNTY OF ROANOKE FOR THE DURATION OF SUCH EMERGENCY WHEREAS, on August 30, 2002, the Governor of the Commonwealth of Virginia issued Executive Order Number 33 entitled "Declaration of a State of Emergency Due to Extreme Drought Conditions throughout the Commonwealth" in which he proclaimed a state of emergency throughout the Commonwealth due to drought conditions, instituted mandatory restrictions on certain uses of surface and ground water in Roanoke County and other localities in the Commonwealth, mandated agencies of both state and local governments to render appropriate assistance to address drought conditions, and authorized local governments to establish, collect, and retain fines for violations of the water restrictions; and WHEREAS, Section 15.2-924 of the Code of Virginia (1950), as amended, authorizes the Board of Supervisors of the County of Roanoke, when it finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, to restrict the use of water by the citizens of the County for the duration of such emergency or for a period of time necessary to prevent the occurrence of a water supply emergency; and WHEREAS, the Board hereby finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken when flows in the Roanoke River reach such low levels and that drought conditions exist in the Roanoke Valley; and WHEREAS, stream flows have recently approached historic low levels that necessitate limiting use of the public water source for the protection of the health, safety and general welfare of the citizens of the County; and 1 WHEREAS, the Board finds that it is necessary to adopt regulations reducing, restricting or curtailing the use of water by the citizens of the County in the manner hereinafter set forth in order to comply with the Governors Executive Order and the requirements contained therein, and to address any existing or potential water supply emergency situations. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia, as follows: § 1. That the Board hereby determines and finds that a state of emergency exists, as proclaimed in the Executive Order of the Governor of this Commonwealth, due to extreme drought conditions in the County, neighboring localities, and throughout the Commonwealth, and that a water supply emergency continues to exist in the County, due to current water levels in the Roanoke River and water levels in the County's Spring Hollow Reservoir and its groundwater wells for its public water system and anticipated demand in the immediate future, which together necessitate the adoption of this Ordinance mandating restrictions on the use of water in the County under the terms and conditions set forth in this Ordinance. § 2. That the Code of the County of Roanoke is hereby amended and reenacted by adding a new Article IV of Chapter 22, entitled "Water Supply Emergencies and Conservation Measures" as follows: ARTICLE IV. WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES Sec. 22-200. Generally. (a) Purpose. The purpose of this division is to establish water conservation reduction measures to be imposed when drought, water shortage and low flows in the Roanoke River require water conservation measures to be in effect for public water supply use. It shall also apply to water supplied from private groundwater sources and to surface water withdrawals. (b) Exemptions from application. The provisions of this Article shall not apply to any governmental activity, institution, business, residence, or industry when it has been determined by the County Administrator that an exemption is necessary for the public health, safety and welfare, for the 2 prevention of severe economic hardship or the substantial loss of employment, or for the health of any person. Recycled water shall also be exempt from the provisions of this Article. Sec. 22-201. Definitions. As used in this division: (a) "Fountain" shall mean a water display where water is sprayed strictly for ornamental purposes. (b) "Paved areas" shall mean streets, sidewalks, driveways, patios, parking lots, service station aprons, and other surface areas covered with brick, paving, tile, or other material through which water cannot pass. (c) "Swimming pool" shall mean any structure, basin, chamber, or tank, including hot tubs, containing an artificial body of water for swimming, diving or recreational bathing and having a depth of two (2) feet or more at any point. (d) "Person" shall mean any individual, corporation, partnership or other legal entity in the County. (e) "Recycled water" shall mean water originally potable but circulated for reuse after delivery from the public water system. Sec. 22-202. Declaration. The Board shall declare the imposition of either voluntary or mandatory water conservation measures whenever the County is experiencing a water supply emergency or the need to avert a water supply emergency. The need to avert an emergency and to implement voluntary conservation measures shall be deemed to exist whenever the flows in the Roanoke River drop to levels that require the limitation of withdrawals for Spring Hollow Reservoir, the water level in the Reservoir is below normal for that time period, and meteorological projections indicate consideration of such measures. The need to 3 avert an emergency and to impose mandatory water conservation measures shall be deemed to exist when the Reservoir contains less than a 150 days supply at current usage patterns for the period between June 1 and October 1, or a 100 day supply for the period between October 1 and June 1, and very limited supplies of water are available. Notices of the implementation and termination of the water conservation measures shall be publicly announced and published in a daily newspaper for at least one (1) day. The implementation or termination of the measures shall become effective immediately upon publication of the respective notice. Sec. 22-203. Voluntary water conservation measures. When voluntary water conservation measures are in effect, the Board shall request the general public, businesses and public agencies in the county to implement and comply with the following water use reduction measures: (a) Lawns and Gardens. Reduce watering to only when necessary to maintain viability, and then only between the hours of 8:OOp.m. and 8:OOa.m. (b) Paved areas. Reduce washing. Washing paved areas for immediate health and safety is exempted. (c) Swimming pools. Reduce filling and replenishing to levels required to maintain health and safety. (d) Vehicle washing. Reduce non-commercial washing of mobile equipment. Commercial mobile equipment washing businesses are exempt (e) Restaurants. Serve water to customers only upon request. (f) Public Utilities. Reduce scheduled sewer and hydrant flushing by fifty percent (50%). Flushing to meet immediate health and safety requirements is exempt. Sec. 22-204. Mandatory water conservation measures. 4 When mandatory water conservation measures are in effect, the general public, businesses and public agencies shall comply with the following water use restrictions: (a) Fountains. Operation prohibited. (b) Paved areas. Washing prohibited except for immediate health and safety requirements, or except for commercial or industrial operations using high pressure low consumption equipment. Washing for maintenance purposes one time within any twelve (12) month period is permitted. (c) Swimming pools. Prohibit filling of outdoor swimming pools. Replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted. (d) Vehicle washing. Prohibit non-commercial washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, except in commercial facilities if operating with high pressure low consumption equipment or operating with a water recycling system. The County Administrator may order the curtailment of the hours of operation of such commercial facilities or operations offering such services to the public or washing their own equipment. (e) Restaurants. Serve water to customers only upon request. (f) Public Utilities. Conduct sewer and hydrant flushing only for the purpose of fire suppression or other public emergency. Flushing to meet immediate health and safety requirements is exempt. (g) Lawns and Gardens. Eliminate watering of shrubbery, trees, lawns, grass, plants or other vegetation, ,except indoor plantings, greenhouse or nursery stocks and watering by commercial nurseries of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days. (h) Eliminate the washing of the exteriors of commercial or industrial buildings, homes or apartments. Washing for maintenance purposes one time within any twelve (12) month period is permitted. 5 (I) Private wells and surface water withdrawals. Eliminate watering of lawns, gardens, shrubbery, trees, grass, plants or other vegetation (except indoor plantings, greenhouse or nursery stocks is permitted), washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, or filling of outdoor swimming pools (replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted). Watering of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days, tees and greens on golf courses, athletic fields and facilities, is permitted. Sec. 22-205. Violation; evidentiary presumptions; penalty for violation; appeals. (a) Violation. It shall be a violation of this Article for any person to intentionally, knowingly, recklessly or negligently use, cause the use of or permit the use of water in violation of any of the mandatory provisions of this division. (b) Evidentiary presumptions. For purposes of this Article, in any case where water has been used in a manner contrary to any mandatory provision of this division, it shall be presumed that the person in whose name a water meter connection is registered with the Utility Department has knowingly used, caused the use of or permitted the use of water in such a contrary manner. Proof that a particular premises had a water meter connection is registered in the name of the defendant cited in a criminal complaint filed pursuant to this Article shall constitute in evidence a prima facie presumption that the defendant is the person who used, caused the use of or permitted the use of water in a manner contrary to any mandatory provision of this division. (c) Penalty for violation. Any person convicted of violating any of the provisions of this article shall be guilty of a Class 3 misdemeanor. In lieu of a criminal prosecution for a violation of this article, the County may impose a civil penalty for any violation. For a first offense the person will receive a written warning. On the second offense, the person will be assessed as a civil penalty a water bill surcharge fee of fifty dollars ($50.00) per violation for a residential account and one hundred dollars ($100.00) per violation for aninstitutional/commercial/industrial account. On the third and any 6 subsequent offense, the person will be assessed as a civil penalty a water bill surcharge fee of one hundred dollars ($100.00) per violation for a residential account and two hundred dollars ($200.00) per violation for aninstitutional/commercial/industrial account. In addition, the Utility Department may suspend the service of any person violating any of the mandatory water use restrictions. All fines shall be imposed on the violator's next water bill. (d) Appeals. The person shall have the right to appeal to the County Administrator upon receiving written notice of any violation or intent to discontinue service. That person may then appeal the decision of the County Administrator to the Roanoke County Board of Supervisors. The procedure to be followed in any appeal is the same procedure as set out in Section 18-156.5 of this Code. (e) Each violation by a person shall be counted as a separate violation by that person, irrespective of the location at which the violation occurs. Sec. 22-206. Enforcement. The Chief of Police and the Director of the Utility Department, through their agents or employees, shall be jointly responsible for the administration and enforcement of this ordinance. The Director of the Utility Department is authorized to designate qualified Utility Department personnel to enforce this ordinance in the manner and to the extent allowed by law, including the filing of notices of violations of this Article and the filing of complaints with the Police Department for such violations. § 3. This ordinance shall not apply to that portion of the County served with public water by the Town of Vinton. § 4. This ordinance shall be in full force and effect upon its adoption. § 5. That the provisions of this Ordinance are severable, and the unenforceability of any provision of this Ordinance, as determined by a court of competent jurisdiction, shall not affect the enforceability of any other provision in the Ordinance. 7 On motion of Supervisor Nickens to adopt the ordinance with the following change: under Section 22-204 "Mandatory Water Conservation Measure", Item (g) the wording "golf courses and athletic fields and facilities" shall be deleted, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors 8 cc: File Circuit Court Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Danial Morris, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue Action No. /~ `` Item No. G 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW ARTICLE IV OF CHAPTER 22 ENTITLED WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES DECLARING THAT A WATER SUPPLY EMERGENCY EXISTS, AND THE IMPLEMENTATION OF WATER CONSERVATION MEASURES TO RESTRICT THE USE OF WATER BY THE CITIZENS OF THE COUNTY OF ROANOKE FOR THE DURATION OF SUCH EMERGENCY COUNTY ADMINISTRATOR'S COMMENTS: This is a very important ordinance and we need to be sure that we work it through with the affected parties prior to adoption in order to avoid confusion. Subsequent to the first reading, we have received calls from businesses and private citizens asking how the ordinance will be implemented and enforced. This has given rise fo questions about the way we were approaching water conservation. As it is proposed, we have chosen two levels of enforcement: voluntary and mandatory. We now think it is preferable to add a third level to allow for extreme drought situations. We have left the ordinance as originally submitted to you to give the Board an alternative of adopting the ordinance in That form or allowing us two additional weeks to further refine it. We will then be able to categorize more clearly the restrictions that will be placed on golf courses, farmers, private citizens with their own wells, etc. A case in point is Hanging Rock Golf Course which has its own lake from which the greens are watered. As long as they have sufficient water, it is difficult to prevent them from using it. If the Board concurs, we would ask for additional time to refine the document and allow for meetings with business owners and organizations. Please be assured that we will take every step necessary to safeguard the water supply necessary for our citizens. 4 G •- EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to declare a water supply emergency and to implement water conservation measures. This ordinance will allow Roanoke County to enforce the Governor's Executive Order. BACKGROUND: On Friday, August 30, 2002, the Governor of the Commonwealth of Virginia issued an Executive Order (Number 33) entitled "Declaration of a State of Emergency Due to Extreme Drought Conditions Throughout the Commonwealth" to alleviate conditions resulting from drought, forest fire or extreme heat, and to implement prevention, response, and recovery operations and activities so as to alleviate impacted areas of the Commonwealth from the effects of these conditions. This Declaration provided, in part, that [I]n order to enforce these restrictions, local governments may establish, collect, and retain fines for violations of these restrictions. Section 15.2-924 of the Code of Virginia (1950), as amended, authorizes the governing body of any locality, when it finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, to restrict the use of water for the duration of such emergency or for a period of time necessary to prevent the occurrence of a water supply emergency, by adopting a local ordinance. Flows in the Roanoke River have recently approached historic low levels. Drought conditions exist in the Roanoke Valley. These events necessitate limiting use of this public water source for the protection of the health, safety and general welfare of the citizens of the County. SUMMARY OF INFORMATION: This ordinance establishes a series of voluntary and mandatory water conservation measures. These measures are similar to the ones recommended by staff to the Board at a briefing on August 27, 2002. This ordinance applies to water supplied by the County water system, private water systems, and private wells; it does not apply to that portion of the County served with public water by the Town of Vinton water system. At the first reading of this ordinance held on September 24, 2002, staff made several changes to the draft ordinance in response to comments and questions from the Board. These changes are as shown in the attached ordinance. These changes clarify that the ordinance will apply to surface water withdrawals, and that any determination of a state of emergency would include conditions in neighboring localities, that the mandatory water conservation measures apply to golf courses and athletic fields, and that a person may appeal a violation to the Board of Supervisors. 2 G-~ It provides that any violation is a Class 3 misdemeanor (fine of not more than $500). In the alternative this ordinance establishes a series of civil penalties to be added to a person's water bill for violations of the mandatory provisions. It establishes an appeal procedure to the County Administrator and to the Board. See sections 22-205 and 22-206. The primary enforcement efforts will be done by the Utility Department through warnings and civil penalties applied to water bills. In difficult situations and for private wells the assistance of the Police Department and the threat of a Class 3 misdemeanor may be required. To trigger the mandatory water conservation measures, the Board must make a finding that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, and publish a notice in a newspaper of general circulation within the County. To terminate the mandatory water conservation measures, the Board must take formal action and publish a notice in a newspaper of general circulation within the County. Notice has been published in the Roanoke Times and World News. A copy of this public notice is attached. Sec. 22-204 imposes mandatory water conservation measures. It prohibits water usage as recommended by the Governor, and in some instances, it is more stringent than recommended by the Governor. Sub-section (d) prohibits the washing of vehicles by new or used car dealers, unless they use high pressure low consumption equipment or operate a water recycling system. Sub-section (g) prohibits watering golf courses and athletic fields, unless the grass is new, replanted, or resodded. The ordinance creates an exception to allow water of tees and greens on golf courses and athletic fields if the water comes from a private well or from surface water withdrawal. FISCAL IMPACT: This ordinance may result in an increase in revenues to the Utility Fund as a result of penalties imposed and collected for violations; however, these revenues may be offset by reductions in water usage and the costs of enforcement. RECOMMENDATIONS: Staff recommends that the Board approve the second reading of this ordinance. Upon adoption of this ordinance, the mandatory conservation measures will go into effect on October 9, 2002, and shall remain in effect until ended by the Board of Supervisors. Respectfully submitted: Paul M. Mahoney County Attorney 3 G~~ Action Approved( ) Denied( ) Received( ) Referred( ) to Motion by Church Flora McNamara Minnix Nickens Vote No Yes Abs 4 G- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 8, 2002 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF ANEW ARTICLE IV OF CHAPTER 22 ENTITLED "WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES," DECLARING THAT A WATER SUPPLY EMERGENCY EXISTS, AND THE IMPLEMENTATION OF WATER CONSERVATION MEASURES TO RESTRICT THE USE OF WATER BY THE CITIZENS OF THE COUNTY OF ROANOKE FOR THE DURATION OF SUCH EMERGENCY WHEREAS, on August 30, 2002, the Governor of the Commonwealth of Virginia issued Executive Order Number 33 entitled "Declaration of a State of Emergency Due to Extreme Drought Conditions throughout the Commonwealth" in which he proclaimed a state of emergency throughout the Commonwealth due to drought conditions, instituted mandatory restrictions on certain uses of surface and ground water in Roanoke County and other localities in the Commonwealth, mandated agencies of both state and local governments to render appropriate assistance to address drought conditions, and authorized local governments to establish, collect, and retain fines for violations of the water restrictions; and WHEREAS, Section 15.2-924 of the Code of Virginia (1950), as amended, authorizes the Board of Supervisors of the County of Roanoke, when it finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken, to restrict the use of water by the citizens of the County for the duration of such emergency or for a period of time necessary to prevent the occurrence of a water supply emergency; and WHEREAS, the Board hereby finds that a water supply emergency exists or is reasonably likely to occur if water conservation measures are not taken when flows in the Roanoke River reach such low levels and that drought conditions exist in the Roanoke Valley; and WHEREAS, stream flows have recently approached historic low levels that necessitate limiting use of the public water source for the protection of the health, safety and general welfare of the citizens of the County; and G:\BOARD\2002\Oct8\Ordinances\ 10-08-ord-WaterEmergencyConservationOrdinance.doc I ~-i WHEREAS, the Board finds that it is necessary to adopt regulations reducing, restricting or curtailing the use of water by the citizens of the County in the manner hereinafter set forth in order to comply with the Governors Executive Order and the requirements contained therein, and to address any existing or potential water supply emergency situations. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia, as follows: § 1. That the Board hereby determines and finds that a state of emergency exists, as proclaimed in the Executive Order of the Governor of this Commonwealth, due to extreme drought conditions in the County, neighboring localities, and throughout the Commonwealth, and that a water supply emergency continues to exist in the County, due to current water levels in the Roanoke River and water levels in the County's Spring Hollow Reservoir and its groundwater wells for its public water system and anticipated demand in the immediate future, which together necessitate the adoption of this Ordinance mandating restrictions on the use of water in the County under the terms and conditions set forth in this Ordinance. § 2. That the Code of the County of Roanoke is hereby amended and reenacted by adding a new Article IV of Chapter 22, entitled "Water Supply Emergencies and Conservation Measures" as follows: ARTICLE IV. WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES Sec. 22-200. Generally. (a) Purpose. The purpose of this division is to establish water conservation reduction measures to be imposed when drought, water shortage and low flows in the Roanoke River require water conservation measures to be in effect for public water supply use. It shall also apply to water supplied from private groundwater sources and to surface water withdrawals. (b) Exemptions from application. The provisions of this Article shall not apply to any governmental activity, institution, business, residence, or industry when it has been determined by the County Administrator that an exemption is necessary for the public health, safety and welfare, for the G:\BOARD\2002\Oct8\Ordinances\10-08-ord-WaterEmergencyConservationOrdinance.doc 2 ~7 prevention of severe economic hardship or the substantial loss of employment, or for the health of any person. Recycled water shall also be exempt from the provisions of this Article. Sec. 22-201. Definitions. As used in this division: (a) "Fountain" shall mean a water display where water is sprayed strictly for ornamental purposes. (b) "Paved areas" shall mean streets, sidewalks, driveways, patios, parking lots, service station aprons, and other surface areas covered with brick, paving, tile, or other material through which water cannot pass. (c) "Swimming pool" shall mean any structure, basin, chamber, or tank, including hot tubs, containing an artificial body of water for swimming, diving or recreational bathing and having a depth of two (2) feet or more at any point. (d) "Person" shall mean any individual, corporation, partnership or other legal entity in the County. (e) "Recycled water" shall mean water originally potable but circulated for reuse after delivery from the public water system. Sec. 22-202. Declaration. The Board shall declare the imposition of either voluntary or mandatory water conservation measures whenever the County is experiencing a water supply emergency or the need to avert a water supply emergency. The need to avert an emergency and to implement voluntary conservation measures shall be deemed to exist whenever the flows in the Roanoke River drop to levels that require the limitation of withdrawals for Spring Hollow Reservoir, the water level in the Reservoir is below normal for that time period, and meteorological projections indicate consideration of such measures. The need to G:\BOARD\2002\Oct8\Ordinances\10-08-ord-WaterEmergencyConservationOrdinance.doc 3 ~~ avert an emergency and to impose mandatory water conservation measures shall be deemed to exist when the Reservoir contains less than a 150 days supply at current usage patterns for the period between June 1 and October 1, or a 100 day supply for the period between October 1 and June 1, and very limited supplies of water are available. Notices of the implementation and termination of the water conservation measures shall be publicly announced and published in a daily newspaper for at least one (1) day. The implementation or termination of the measures shall become effective immediately upon publication of the respective notice. Sec. 22-203. Voluntary water conservation measures. When voluntary water conservation measures are in effect, the Board shall request the general public, businesses and public agencies in the county to implement and comply with the following water use reduction measures: (a) Lawns and Gardens. Reduce watering to only when necessary to maintain viability, and then only between the hours of 8:OOp.m. and 8:OOa.m. (b) Paved areas. Reduce washing. Washing paved areas for immediate health and safety is exempted. (c) Swimming pools. Reduce filling and replenishing to levels required to maintain health and safety. (d) Vehicle washing. Reduce non-commercial washing of mobile equipment. Commercial mobile equipment washing businesses are exempt (e) Restaurants. Serve water to customers only upon request. (fj Public Utilities. Reduce scheduled sewer and hydrant flushing by fifty percent (SO%). Flushing to meet immediate health and safety requirements is exempt. Sec. 22-204. Mandatory water conservation measures. G:\BOARD\2002\Oct8\Ordinances\10-O8-ord-WaterEmergencyConservationOrdinance.doc 4 ~--~ When mandatory water conservation measures are in effect, the general public, businesses and public agencies shall comply with the following water use restrictions: (a) Fountains. Operation prohibited. (b) Paved areas. Washing prohibited except for immediate health and safety requirements, or except for commercial or industrial operations using high pressure low consumption equipment. Washing for maintenance purposes one time within any twelve (12) month period is permitted. (c) Swimming pools. Prohibit filling of outdoor swimming pools. Replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted. (d) Vehicle washing. Prohibit non-commercial washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, except in commercial facilities if operating with high pressure low consumption equipment or operating with a water recycling system. The County Administrator may order the curtailment of the hours of operation of such commercial facilities or operations offering such services to the public or washing their own equipment. (e) Restaurants. Serve water to customers only upon request. (f) Public Utilities. Conduct sewer and hydrant flushing only for the purpose of fire suppression or other public emergency. Flushing to meet immediate health and safety requirements is exempt. (g) Lawns and Gardens. Eliminate watering of shrubbery, trees, lawns, grass, plants or other vegetation, golf courses and athletic fields and facilities, except indoor plantings, greenhouse or nursery stocks and watering by commercial nurseries of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days. (h) Eliminate the washing of the exteriors of commercial or industrial buildings, homes or apartments. Washing for maintenance purposes one time within any twelve (12) month period is permitted. G:\BOARD\2002\Oct8\Ordinances\10-08-ord-WaterEmergencyConservationOrdinance.doc 5 G -I (I) Private wells and surface water withdrawals. Eliminate watering of lawns, gardens, shrubbery, trees, grass, plants or other vegetation (except indoor plantings, greenhouse or nursery stocks is permitted), washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, or filling of outdoor swimming pools (replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted). Watering of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days, tees and greens on golf courses, athletic fields and facilities, is permitted. Sec. 22-205. Violation; evidentiary presumptions; penalty for violation; appeals. (a) Violation. It shall be a violation of this Article for any person to intentionally, knowingly, recklessly or negligently use, cause the use of or permit the use of water in violation of any of the mandatory provisions of this division. (b) Evidentiary presumptions. For purposes of this Article, in any case where water has been used in a manner contrary to any mandatory provision of this division, it shall be presumed that the person in whose name a water meter connection is registered with the Utility Department has knowingly used, caused the use of or permitted the use of water in such a contrary manner. Proof that a particular premises had a water meter connection is registered in the name of the defendant cited in a criminal complaint filed pursuant to this Article shall constitute in evidence a prima facie presumption that the defendant is the person who used, caused the use of or permitted the use of water in a manner contrary to any mandatory provision of this division. (c) Penalty for violation. Any person convicted of violating any of the provisions of this article shall be guilty of a Class 3 misdemeanor. In lieu of a criminal prosecution for a violation of this article, the County may impose a civil penalty for any violation. For a first offense the person will receive a written warning. On the second offense, the person will be assessed as a civil penalty a water bill surcharge fee of fifty dollars ($50.00) per violation for a residential account and one hundred dollars ($100.00) per violation for aninstitutional/commercial/industrial account. On the third and any G:\BOARD\2002\Oct8\Ordinances\ 10-OS-ord-WaterEmergencyConservationOrdinance.doc 6 ~- _r subsequent offense, the person will be assessed as a civil penalty a water bill surcharge fee of one hundred dollars ($100.00) per violation for a residential account and two hundred dollars ($200.00) per violation for aninstitutional/commercial/industrial account. In addition, the Utility Department may suspend the service of any person violating any of the mandatory water use restrictions. All fines shall be imposed on the violator's next water bill. (d) Appeals. The person shall have the right to appeal to the County Administrator upon receiving written notice of any violation or intent to discontinue service. That person may then appeal the decision of the County Administrator to the Roanoke County Board of Supervisors. The procedure to be followed in any appeal is the same procedure as set out in Section 18-156.5 of this Code. (e) Each violation by a person shall be counted as a separate violation by that person, irrespective of the location at which the violation occurs. Sec. 22-206. Enforcement. The Chief of Police and the Director of the Utility Department, through their agents or employees, shall be jointly responsible for the administration and enforcement of this ordinance. The Director of the Utility Department is authorized to designate qualified Utility Department personnel to enforce this ordinance in the manner and to the extent allowed by law, including the filing of notices of violations of this, Article and the filing of complaints with the Police Department for such violations. § 3. This ordinance shall not apply to that portion of the County served with public water by the Town of Vinton. § 4. This ordinance shall be in full force and effect upon its adoption. § 5. That the provisions of this Ordinance are severable, and the unenforceability of any provision of this Ordinance, as determined by a court of competent jurisdiction, shall not affect the enforceability of any other provision in the Ordinance. G:\BOARD\2002\Oct8\Ordinances\10-08-ord-WaterEmergencyConservationOrdinance.doc '7 .... ACTION NUMBER ITEM NUMBER µ ~ -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Richard L. Williams, Building Code Board of Adjustments and Appeals, will expire on October 24, 2002. The four-year term of Larry W. Degen, Alternate, expired July 28, 2002. The four-year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and does not wish to serve another term. 2. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 3. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 4. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four year term of Stan Lanford expired June 30, 2002. Mr. Lanford has served two consecutive terms and is not eligible for reappointment. 1 f+~-5' 5. VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY At the September 10, 2002 meeting, the Board confirmed the re-appointment of Richard C. Flora and Doug Chittum, Director of Economic Development, to serve additional four-year terms which will expire on September 24, 2006. Joe "Butch" Church and Jill Loope, Assistant Director of Economic Development, were also reappointed to serve as Alternates for additional four-year terms which will expire on September 24, 2006. We have received notification from Virginia's First Regional Industrial Facility Authority requesting that these terms be staggered and the effective date made retroactive to July 1, 2002. Accordingly, an item has been placed on the consent agenda to allow for the following changes in terms: Richard C. Flora and Joe "Butch" Church will serve four year terms expiring on July 1, 2006. Doug Chittum and Jill Loope will serve two year terms expiring on July 1, 2004. SUBMITTED BY: ~~.~w Diane S. Childers Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: APPROVED BY: ~ ~~~- Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Church Flora _ McNamara Minnix _ Nickens 2 f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION 100802-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 8, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Confirmation of committee appointments: Virginia's First Regional Industrial Facility Authority 2. Acceptance of sewer facilities serving Brambleton Avenue Development 3. Acceptance of water and sewer facilities serving The Gardens of Cotton Hill, Section 7 - "Tulips in the Garden" 4. Designation of a voting representative at the Virginia Association of Counties (VACo) Annual Meeting on November 12, 2002 5. Request to accept the donation of certain real estate for entrance improvements to the Vinton Business Center from Lancerlot Sports Complex, LC; Virginia P. Whorley; Gerald H. Clark, et al; and Clinton Rieley Moorman, et al, Vinton Magisterial District 6. Request to accept the remaining portion of Carolina Trail into the Virginia Department of Transportation Secondary System, Hollins Magisterial District 7. Acceptance and appropriation of Section 5311 grant monies on behalf of Unified Human Services Transportation System 1 •/ 8. Authorization to execute an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County 9. Resolution of appreciation upon the retirement of Ronney M. Price after twenty-one years of service 10. Request from schools to appropriate tuition preschool program funding in the amount of $35,000 for fiscal year 2002-03 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul Mahoney, County Attorney John M. Chambliss, Jr., Assistant County Administrator Sharon K. Sheppard, Special Education Region Coordinator Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 A-100802-4.a ACTION NUMBER ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 SUBJECT: Confirmation of Committee Appointments to Virginia's First Regional Industrial Facility Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Virginia's First Regional Industrial Facility Authority At the September 10, 2002 meeting, the Board confirmed the re-appointment of Richard C. Flora and Doug Chittum, Director of Economic Development, to serve additional four-year terms to expire on September 24, 2006. Joe "Butch" Church and Jill Loope, Assistant Director of Economic Development, were also re-appointed to serve as Alternates for additional four-year terms to expire on September 24, 2006. We received notification from Virginia's First Regional Industrial Facility Authority requesting that these terms be staggered and the effective date made retroactive to July 1, 2002. Accordingly, the following changes in appointments are necessary: Richard C. Flora and Joe "Butch" Church, Alternate, will serve additional four-year terms expiring on July 1, 2006; Doug Chittum and Jill Loope, Alternate, will serve additional two-year terms expiring on July 1, 2004. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: ~~~~ Diane S. Childers Clerk to the Board Approved by: ~ ~~~ Elmer C. Hodge County Administrator r-~ -------------------------------------------------------------------------------------------------------------------- ACTION VOTE Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to confirm appointments cc: File Virginia's First Regional Industrial Facility Authority File No Yes Abs Church _ x - Flora _ x _ McNamara_ x _ Minnix _ x _ Nickens x 2 A-100802-4.b ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 SUBJECT: Acceptance of Sewer Facilities Serving Brambleton Avenue Development COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Brambleton Avenue Project, Phase I, Rosewood, LLC, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sanitary sewer facilities are installed, as shown on plans prepared by L. A. Gates Company entitled Brambleton Avenue Development, Phase I, which are on file in the Community Development Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $16,975.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Brambleton Avenue Development, Phase I subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~a SUBMITTED BY: Gary Robertso P.E. Utility Director ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~,%~~ Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul Mahoney, County Attorney VOTE No Yes Abs Church _ x _ Flora _ x _ McNamara_ x _ Minnix _ x _ Nickens x 5~3i~t77~2tG8 P.~2~~~`; Return To: Roanoke County Attorney's tJl'f[ce T>fHS CHATTEL DEIEd, made this 17~' day of'Se tember, 2002, by and between: Rosewood LLC a.ry individual, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS dF ROAlNUI6E CUUNTI', VIRGINIA, its successors or assigns, hereinafter referred to as the "Board,"' party of the second part. :V~i1TNESSETH: TI-CAT FOR AND IN CQNSII~ERATION of the mutual benefits accruing to the parties, the receipt and ; ufftcieFCCy of whirl: is hereby acknowledged, the Developer does hereby GRAINY, CQN VEY, ASSICrN AND TRANSp'ER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manl~iales anal any and all other erluipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the stree?s, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in whiclr the same may be located, all of which. is more particularly shown, described and designated as follows, tc~ wit: As shown an the plan entitled Brarnbteton Avenue development P)hasc 1, made by L. A. Gates Com an ,acid on file in the Roanoke County Department of Conunc.uuty I~evelopnient. 1 F,'P;E ~_ ~~.,~~`-COP'? DEV S4L~?72c1OO P.k~?/~?_. ~^ The Developer does Hereby covenant and warrat3t that it wil! be responsible for the proper instalIativn and construction of the said water and/or seu~ee systems including repair of surface areas affected by settlement of atilit}- trenches for a period of one (1} year after date of acceptance by the Board and will perform any nece~sar}, repairs at its cost. Jrlmer G Hodge, County Administrator of Roanoke County. Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. _ _ adopted b}~ tkte Board of Supervisors of Roanoke County, Virginia, on the _ day of , 20 2 SEF'-17-2~G~~ 15~ 2E~ RN`E C?`r.-CO~h DEI:~ 54~i?^~c1c~8 P. ~4!~C -J-.. ~VITN1rSS TI-IE FOLLOWING signatures and seals: Developer: Rosewood, LLC _ Address: 3214 Electric Road Sane ?~J4 Roanoke. VA 24018 By: - _~ ~ _ _ (SEAL), Asp M it3er Title Statz cif: Vir inia: County/City of: , to wit: The foregoing instrument was acknowledged before me this: ~_ ~~ ~i~/. day of ~E~1Fi%Bi= __, 20 U2, By: Stephen D. Freeman _ _ Its Member I7~uly authorized officer {typed name) Title on behalf af: kosewood, LL.C ~~.~~~""~~~,,, ~~~~~s A L. 9,q ,, ~~,,, ~' ~-' ~~ Notary Public = r V OF 2 = T %` = ~ r Mgr Corrimission expires: 8 ~/ ~~ ;2p~;'.;9GIN~P,,' 8 ~ ~~ 3 ~EF-1'?- 4G~n~ 15 ~ 27 P.k:E CT'r'-CO(1 DE~J ~4~I''72w 148 F . ~~ ~~~`; ~-"~ Apprnved as to form: County Attorney Board of Supervisors of Roanok% CO~rnty, Virginia By': Elmer C. Hodge County Administrator State of: ___Vir~,inia _ County/City of: Roanoke , to wit: The foregoing instrurt:ent was ack.newledged before me this: (s~Alr~ _ ,day aT _ ZU _ b}~ Eimer C. Hodge, County Administrator, on behalf of the Board of Super~~isor~ of Roanoke C"ounty, Virginia. Notary Public My Commission expires: 4 TOTHL F.~s ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF SEWER FACILITIES SERYINC " BRAMBLETON AVENUE DEVELOPMENT" ACTION # A-100802-4.c ITEM NUMBER ~" ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 SUBJECT: Acceptance of Water and Sewer Facilities Serving The Gardens of Cotton Hill, Section 7 "Tulips in the Gardens" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Gardens of Cotton Hill, Section 7 "Tulips in the Gardens," have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates, P.C. entitled The Gardens of Cotton Hill Section 7 "Tulips in the Gardens", which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $18,650.00 and $46,880.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Gardens of Cotton Hill Section 7 "Tulips in the Gardens" subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~- 3 SUBMITTED BY: Gary Robertson, E. Utility Director ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~~ ~/~ Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul Mahoney, County Attorney VOTE No Yes Abs Church _ x Flora _ x McNamara- x _ Minnix _ x Nickens x 2-3 Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this 22-,a day of August , 20 02 , by and between: Strauss Construction Corporation , an individual, hereinafter referred to as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled wardens of Cotton Hill Section No. 7 "Tulips in the Gardens", made by Lumsden Associates, P.C. ,and on file in the Roanoke County Department of Community Development. 1 ,~4 The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 r- ~ WITNESS THE FOLLOWING signatures and seals: Developer: Strauss Construction Corporation Address: PO Box 20287 R~anoke_ VA 24018 _r.. i ~ By: As: _ .. ~. ~~~ President ~- Title State o£ Vi~inia ' County/City of: Roanoke , to wit: The foregoin_fg instrument was acknowledged before me this: z,3 rd ,day of , 20 ~~ By: Steven S. Strauss Its President Duly authorized officer (typed name) Title on behalf of: Strauss Construction Corporation Notary Public My Commission expires: December 31 2004 3 1'~ Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia Elmer C. Hodge County Administrator By: State of: Virginia ' County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: (SEAL) day of 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 ROANOKE COUNTY UTILITY DEPARTMENT ~, ~, ACCEPTANCE OF HATER AND SEi~ER FACILITIES SERYINC " COTTON HILL SECTION 7 (Tulips in the Gardena)" ACTION NO. A-~ 008~2-4.d ITEM NUMBER ~ ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Designation of a Voting Representative at the Virginia Association of Counties (VACo) Annual Meeting on November 12, 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Virginia Association of Counties has scheduled their Annual Conference for November 10 - 12, 2002. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the Annual Business Meeting on Tuesday, November 12. The voting credentials form must be submitted to VACo by November 1, 2002. Supervisors McNamara and Flora are planning to attend the conference this year. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors designate Supervisor McNamara to serve as its Voting Delegate at the Annual Business Meeting on Tuesday, November 12, 2002. If Supervisor McNamara is unable to attend the business meeting, the Board designates Supervisor Flora to serve as its Alternate Delegate. ~~ Elmer C. Hodge County Administrator __)._ _ -[ ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve Church _ x _ Flora _ x McNamara- x Minnix _ x Nickens x cc: File James D. Campbell, Executive Director, VACO The Honorable Joseph McNamara The Honorable Richard Flora ~"1 President Gerald W. Hyland Fairfax County President-Elect Oliver H. Bennett Northampton County First Vice President Wayne A. Acors Caroline County Second Vice President Mary Lee Carter Spotsylvania County Secretary-Treasurer Malvern R. "Rudy" Butler Goochland County Immediate Past President J.T. "Jack" Ward Hanover County Executive Director James D. Campbell, CAE General Counsel C. Flippo Hicks 1001 East Broad Street Suite LL 20 Richmond, Virginia 23219-1928 (804)788-6652 FAX (804) 788-0083 E-mail: mailC~vaco.org Web site: www.vaco.org VIRGINIA ASSOCIATION OF COUNTIES r i CONNECTING COUNTY GOVERNMENTS SINCE 1934 TO: Chairs, County Board of Supervisors County Chief Administrative Officers ~"RO~ht: James D. Campbell, Executive Director RE: Voting Credentials for the Annual Business Meeting D_4 TE: September 18, ? 002 The 2002 Annual Business Meeting of the Virginia Association of Counties will be held on Tuesday, November 12, from 10:30 a.m. to Noon at The Homestead in Batll COUnty. Article VI of the VACo Bylaws state that each county shall designate a representative of its board of supervisors to cast its vote(s) at the Annual Business 1~~leetinQ. However.. if a member of the board of supervisors calmlot be present for this meeting, the Association's BvLaws allow a count- to designate anon-elected official from your county or a member of a board of supervisors from another count;- to cast a proxy vote(sj for your counn~. For your county to be certified to vote at the Amlual Business Meeting. C 1) your alulual dues must be paid in full and (2 j either a completed Voting Credentials Form Or a Proxy Statement must be submitted to V ACo by November 1, 2002. Alternatively, this information maybe submitted to the Credentials Conllmittee at its meeting on Monday, November 1 1, at x-:30 p.m. in the Molm-oe Room or to the conference registration desk before this meeting. NOMIl~?ATi1~TG COIF-1\-1ITTEE The Nominating Colmlmittee will meet at 4:4~ p.m. in the V.%ilson Room on ~londa~°. l~TOVember 1 ith during VACo's Aruiual Conference at the Homestead. The committee is charged to nominate a candidate for President-Elect. First Vice President.. Second ~%ice President, and Secretal-~--Treasurer to be elected at the Am1ua1 Business Meeting. Please send your expressions of interest and nominations to the Con~-nittee or to VACo's Executive Director. REGIONAL DIRECTORS Pursuant to VACo's By-Laws, "regional directors shall be selected at the Aimual Meeting by the member counties located within the region which the dil-ector will represent." Regional caucuses will be scheduled during the :~lnual Meeting to select directors. Inctunbent regional directors should chair the caucuses. Reports should be Riven to VACo's Executive Director by 6:00 p.m. on Monday, November 11th. The attached list shows the regional directors that must be selected. JDC: ~?Ip [vote credentialu memo 3003.doc] AttaC~1111ZI1tS cc: VACo Board of Directors Nominations Conul~ittee ~I -. ~-i Regional Directors to be selected in 2002 We need a director from Term to Expire Incumbent Room Region 1 2004 Bradshaw Piedmont Region 3 2004 Kaechele Monroe Region 5 2004 Sheridan Blue Ridge Region 6 2004 Smith Dominion Region 7 2004 Winkelmann Lexington Region 7 2003 (Vacant) Lexington Region 8 2004 Ferguson Wilson Region 8 2004 Connolly Wilson Region 8 2004 Hudgins Wilson Region 8 2004 York Wilson Region 10 2004 Haley Appalachian Region 11 2004 Nickens Madison Region 12 2004 Chandler Georgian VACo 2002 Annual Meeting Voting Credentials Form Voting Delegate: (Supervisor) ... Name Joseph McNamara Title Vice-Chairman Locality Roanoke County Board of Supervisors Alternate Delegate: (Supervisor) Name Richard C. Flora Title Supervisor Roanoke County Board of Supervisors Locality Certified by: (Clerk of the Board) Name Diane S. Childers Title Clerk, Roanoke County Board of Supervisors Locality ---------------------------------------------------------------------------------------------------------------------- VACo 2002 Annual Meeting Prox}- Statement County authorizes the following person to cast its vote at the 2002 Annual Meeting of the Virginia Association of Counties on November 12, 2002. anon-elected official of this count~T. -OR- a supervisor from County. This authorization is: Uninstructed. The proxy may use his/her discretion to cast County-'s votes on any issue to come before the annual meeting. Instructed. The proxy is limited.in how heishe may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified bv: Name Title Locality A-1001302-4.e Action No. Item No. .~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: ACCEPTANCE OF THE DONATION OF CERTAIN REAL ESTATE FOR ENTRANCE IMPROVEMENTS TO THE VINTON BUSINESS CENTER FROM LANCERLOT SPORTS COMPLEX, LC; VIRGINIA P. WHORLEY; GERALD H. CLARK, ET AL.; AND CLINTON RIELEY MOORMAN, ET AL. TO THE BOARD OF SUPERVISORS, LOCATED IN THE VINTON MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following real estate for entrance improvements to the Vinton Business Center in the Vinton Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of 0.043 acres, together with a temporary construction easement of 0.058 acres, from Lancerlot Sports Complex, LC (DB 1436, page 784; Tax Map 71.07-1-41), as shown on a plat prepared by David A. Perfater, LS, dated December 6, 2001, revised December 19, 2001. b) Donation of 0.110 acres, together with a temporary construction easement of 0.018 acres, from Virginia P. Whorley (DB 974, page 615; Tax Map 71.07-1-43), as shown on a plat prepared by David A. Perfater, LS, dated December 6, 2001, revised December 19, 2001. c) Donation of 0.118 acres from Gerald H. Clark and Ruby D. Clark (DB 1471, page 1598; Tax Map 71.07-1-44), as shown on a plat prepared by David A. Perfater, LS, dated December 6, 2001. d) Donation of 0.089 acres, together with a temporary construction easement of 0.059 acres, from Clinton Rieley Moorman and Sophie P. Moorman (DB 909, page 371; Tax Map 71.07-1-42), as shown on a plat prepared by David A. Perfater, LS, dated December 6, 2001. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this real estate and that the County ~~ . Administrator be authorized to execute such documents as maybe necessary to accomplish this acceptance. Respectfully submitted: ~~ ~.~ Paul M. Mahoney County Attorney I-5 ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve cc: File Paul M. Mahoney, County Attorney VOTE No Yes Abs Church _ x _ Flora _ x _ McNamara- x _ Minnix _ x _ Nickens x ~-~ U:\WPDOCS\AGENDA\GENERAL\vinton.bus.park.donations.wpd 2 r ~~~ 'n THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 8TH DAY OF OCTOBER 2002, ADOPTED THE FOLLOWING: RESOLUTION 100802-4.f REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF CAROLINA TRAIL INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to Section 33.1- 229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT right-of-way, and FURTHER RESOLVED, this Board guarantees a clear and unrestricted as described, and any necessary easements for cuts, fills and drainage, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Flora. McNamara. Minnix, Nickens Church Nays: None Absent: None A Copy Teste: l0~ ~ d0~j,~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation c o ~ ~I ~. W ~ Y m O Z .L ~ O d1I ¢ ~ • a.. N ~ p m ~ ~ O ~ O Q ~ ~ '~ C C Q 0 VJ _ H m ~ H .~ E ~+ 2 ~ ~ ~ ~ '' m H 0 y H r ~ W C (J7 Q ~ Q '~ ~ _ d g n. N ~ O ~ o W Q L ~ a °. ~ ~ ~ N O ~ Q ~ ~ ~ W 1 ~ ~ ~ J (n W ~ ~ m ~ c Q . 0 ~ ~ w >_ L ~ Z ~ a o ~ o_ _ F- ~ O L ~ Q U ~ Q < z .~ M N ' (~-' O l}_~J o 4 < ~ C ~ r ~ ~ ~ i ~ O U W 0 A -~" ? i i 7 J S f 3 a 3 a $ v o ~ ~ ~ H a W ~ v ~ = a ~ t < j ~ O U 1 C m ~ a a. O a p o 5 ~. $ c m U ~ ~ ~ c y.. v C W U ~ E 9 C o s ~" n ~ g ri Z Q C , ~° ~ ~~ cio .tip y2 ~ ~ mac,, ~ ~o ~ A o ti = • 0 4 U ~ v7 -. ~r.za ry , PHASE III ~ • ~• `~ -~ ~* ~ r~ cnr~~\\. !~ ~~; ~ . 400;-.. 4C •o' h'65.\ / /y . O J ~` '< ,~''G' ~' ~-~ ~ p .~ ~, 6 ` ~v Np 73 33 Os ti ! ~ Q' 3 i ~, ~. q~2~ ~~.,• ~ C? ~y ~ ~ ~.: OQ js~ \ o~ ~•?S rsp a 261W ~ /~•. (c, ~pti ~ ~y/ m 0 ~ 0 .~ .~ g4 00 ~ qC ~,• yn ~? o~ ~ \ 6 sF~~, r;.. , of ~~q\ 'S8' //a N ~~ ~ / p !g . '~~ _ 1, ' 00, ~ qC ~ ~ J°°. a .; r~ ~~\ C/rVq\ ,, S©j~~/o' v_ m o° ~r / ~<J s.~•0 ~ gC2~o~'•'.~7 •.tigh ~~ ., TRgf~~ ~~._/`' 2~p~ryc:>CO°./ \ss° • ' s4. I o h e^.~ ° /^• h ~• r ~.~r ~ ~' PHASE II / o ~ K ~ { 00 ~0 0 ~ ~'~ / q~ ? ~~ ^ • 9~ r ry°' ~ ~ ' ~.~ r~~, j • \ . ` `~. (~. ~~ ~ k. 6,K, n,; . ~~ .C „' 0 nh .. $.4 i ~ h~ !~ ~ \~a,~ • 4.s,~ 'poi' ma'`'`r S ;~ • BELLE GROVE PHASE II &III ~~~ ~ . 9~6^ ~6~. 6400, ~~ 0?~ ~~ ~~\ /^°,' PROPOSED ADDITION SHOWN IN GRAY - DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICE Miles Feet Feet Houses Carolina Trail -from the intersection of 0.12 50 31 20 Old Black Horse Road to its cul-de-sac .t~(7.~11~'t~~' ~D~T_~'?`Y ~ ACCEPTANCE OF THE.REMAINING PORTION OF ~~'.~.~iRT~'~'•N~' ~U.F' _ CAROLINA TRAIL INTO THE VIRGIIVIA DEPARTMENT ~'£3:tI~~FlNI~ ~~'.I~'.LC~,F~.~NT OF TRANSPORTATION SECONDARY SYSTEM .- ACTION NO. ITEM NUMBER ~ -~p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 SUBJECT: Acceptance of the remaining portion of Carolina Trail into the Virginia Department of Transportation Secondary System located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Belle Grove Development Corporation, the developer of Belle Grove, Phase I I and Phase III, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.12 mile of Carolina Trail, from the intersection of Old Black Horse Road to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept the remaining portion of Carolina Trail into the Secondary Road System. SUBMITTED BY: APPROVED: ~ ~ Arnold Covey, Director Elmer C. Hodge Department of Community Development County Administrator 1 T- ~O Approved ( ) Denied ( ) Received ( ) Referred to ACTION Motion by: 2 Church Flora McNamara Minnix Nickens VOTE No Yes Abs -~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 8TH DAY OF OCTOBER 2002, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF CAROLINA TRAIL INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Reauirements, and BE IT FURTHER RESOLVED, this Board guarantees a clearand unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 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BELLE GROVE, PHASE II &III ; ' ~~ 6 596° s 4 /ry ~ 62s 6q ° /~! p ~ry ~ ~ ~ °' 27 ~i1 /n°.~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICE Miles Feet Feet Houses _ Carolina Trail -from the intersection of 0.12 50 31 20 Old Black Horse Road to its cul-de-sac ~D.~It~Q.~' ~°D~J_~?~' ACCEPTANCE OF THE REMAINING PORTION OF ~+.~'.F.~f.RT~.~~NT f~F' - CAROLINA TRAIL INTO THE VIRGINIA DEPARTMENT i/`C~:~..~fTlI~TIT~' .~~'.~'.L,01'~~-'.IYT OF TRANSPORTATION SECONDARY SYSTEM ACTION NO. ~~100802~4.g ITEM NUMBER == 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Acceptance and Appropriation of Section 5311 grant monies on behalf of Unified Human Services Transportation System COUNTY ADMINISTRATOR'S COMMENTS• BACKGROUND: For the past few years, Unified Human Transportation Services, Inc. who operate the CORTRAN program on behalf of Roanoke County has applied for and been awarded grants from the Virginia Department of Rail and Public Transportation. These grants help with capital costs and also provide some of the operating monies for the CORTRAN service for Roanoke County. The grant for FY 2002- 03 include the following items: CAPITAL Two Vans State Amt. - $95,000 Local Amt. - 5.000 Total $100,000 OPERATING Operating monies for CORTRAN in the rural portion of the County State Amt. - $20,719 The local match for these grant programs will be provided by Unified Human Transportation Services, Inc. This is a pass-through grant where Roanoke County is the named agent on behalf of our CORTRAN program. FISCAL IMPACT: The County needs to accept and appropriate the above pass- through grant monies and forward them to Unified Human Transportation Services, Inc. They will be responsible for all administration efforts of this grant. The local match is provided by Unified Human Transportation Services, Inc. and no local monies are required. i= 1 RECOMMENDATIONS: Accept and appropriate the two grants in the amounts of $95,000 for capital and $20,719 for operating monies from the Virginia Department of Rail and Public Transportation on behalf of Unified Human Transportation Services, Inc. No new local monies are required. Respectfully submitted, Approved by, John M. Chamblis Jr. Elmer C. Hodge Assistant Administrator County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church _ x Denied () accept Flora _ x Received () McNamara- x Referred () Minnix _ x _ To () Nickens x _ cc: File John M. Chamblis, Jr., Assistant County Administrator Lisa Greer, Finance Curtis Andrews, Unified Human Transportation Services, Inc. Brcortransec5311.100802 A-100802-4.h ACTION NO. ITEM NUMBER T-S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 2002 AGENDA ITEM: Authorization to Execute an Updated Contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN Services for Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be 60 years of age or be physically or mentally challenged as per Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first-come, first- served basis, utilizing any of the vehicles available through the RADAR system. We charge each passenger $3.50 per one-way trip. The new contract with RADAR is based on a $27.00 per hour rate, less fares received. The average one-way trip for County residents takes 45 minutes. By comparison, the hourly rate for last fiscal year was $26.00 per hour. The increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb-to-curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem). We are completing the re-enrollment and review of eligibility of the users of the CORTRAN system in an effort to contain costs and prevent abuse. Last fiscal year, CORTRAN riders used 9,059.7 hours of service resulting in 13,585 one-way trips which cost $191,438.20 after deducting the $3.50 fares paid by the riders. $194,462 is included in the FY 2002-03 budget for this program. 1 FISCAL IMPACT: $194,462 is included in the FY 2002-03 budget for the net cost of this program. No new appropriation of monies is requested at this time. Staff feels that the re-enrollment project and monitoring of any abuse of the system will continue to improve the availability of this program to the citizens needing such service. RECOMMENDATIONS: Staff recommends authorizing the County Administrator to sign the renewal contract based on the $27 per hour rate for the FY2002- 03 service period. Respectfully submitted, Approved by, ohn M. Chambliss, r. Elmer C. Hodge Assistant Administrator County Administrator ---------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church _ x _ Denied ( ) approve Flora _ x _ Received ( ) McNamara_ x _ Referred ( ) Minnix _ x _ To ( ) Nickens x cc: File John M. Chambliss, Jr., Assistant County Administrator Lisa Greer, Finance Curtis Andrews, Unified Human Transportation Services, Inc. brcortran.100802 T-O 2 ~• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION 100802-4.1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RONNEY M. PRICE, COMMUNITY DEVELOPMENT DEPARTMENT, AFTER TWENTY ONE YEARS OF SERVICE WHEREAS, Ronney M. Price was first employed by Roanoke County Public Service Authority on April 4, 1977, and was employed by Roanoke County on July 1, 1980 through February 29, 1984, and again from April 4, 1988 through August 31, 2002; and WHEREAS, Mr. Price retired from Roanoke County as a Construction Inspector in the Community Development Department on September 1, 2002, after twenty-one years and two months of service; and WHEREAS, Mr. Price co-authored the first draft of the Roanoke County Water and Sewer Standards; and WHEREAS, Mr. Price, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RONNEY M. PRICE for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Arnold Covey, Director, Community Development Joe Sgroi, Director, Human Resources 2 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RONNEY M. PRICE, DEPARTMENT OF COMMUNITY DEVELOPMENT, AFTER TWENTY-ONE YEARS OF SERVICE WHEREAS, Ronney M. Price was first employed by the Roanoke County Public Service Authority on April 4, 1977, and was employed by Roanoke County on July 1, 1980 through February 29, 1984, and again from April 4, 1988 through August 31, 2002; and WHEREAS, Mr. Price retired from Roanoke County as a Construction Inspector in the Department of Community Development on September 1, 2002 after twenty-one years and two months of service; and WHEREAS, Mr. Price was considered by his peers as the Senior Inspector due to his leadership and knowledge of engineering and construction practices; and WHEREAS, Mr. Price co-authored the first draft of the Roanoke County Water and Sewer Standards; and WHEREAS, Mr. Price was the construction inspector during the construction of the Smith Gap Landfill; and WHEREAS, Mr. Price's commitment to improve the quality of utility construction initiated the quarterly meetings with the local pipeline contractors; and WHEREAS, Mr. Price was the construction inspector during the development of Valley Tech Park; and WHEREAS, Mr. Price was involved in many other major County projects such as: Pleasant Hill and the Brambleton Avenue road project for the new Hidden Valley High ~~~ School, Brambleton Avenue road widening, Ogden Road widening, Starkey Road/Penn Forest Boulevard widening, Tinker Creek sewer interceptor, Starkey/Fallowater water line and the Starkey Force main/gravity sewer WHEREAS, Mr. Price, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RONNEY M. PRICE for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. T -~ A-100802-4. j ACTION # ITEM NUMBER T-~(~ MEETING DATE: October 8, 2002 AGENDA ITEM: Appropriation of Tuition Preschool Program Funding. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND:: Roanoke County operates eleven preschool classrooms. Each program provides services for sixteen preschool children. Prior to August 2000, the program only served children with special needs. Currently seven classrooms are integrated serving eight children of normal development funded by the Preschool Initiative Grant. Licensure from the Department of Social Services was obtained in August 2001 to operate the remaining four sites as a State Licensed Preschool Program. These sites accept tuition paying children SUMMARY OF INFORMATION: The Tuition Sites are located at Green Valley Elementary, Bonsack Elementary, Mountain View Elementary, and Back Creek Elementary. We are able to serve up to 8 students at each site. Currently we are serving 16 students. The proceeds from the tuition will be used to expand and enhance our program. FISCAL IMPACT: The tuition received will offset the cost of the program. STAFF RECOMMENDATION Approval of appropriation of funds received for the tuition students by the school board. ~~G;~ Signature Mr. Elmer Hodge County Administrator Signature Sharon K. Sheppard Special Education Region Coordinator ------------------- ACTION Approved (x) Motion by: Harry C. Nickens to Denied O approve Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Church _ x _ Flora _ x _ McNamara_ x _ Minnix _ x _ Nickens x cc: File Sharon K. Sheppard, Special Education Region Coordinator Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 1-10 Estimated Annual Revenue: Current Enrollment: 16 children Daily Tuition: $17.00 Weeks Per Year: 36 Enrollment Fees: $75.00 Expenditures: L.E.A.P. Program Projected Budget For 2002-03 $35,000.00 Food: $4000.00 839400-6020 Instructional Materials: $14,240.00 839400-6301 Cell Phones: $350.00 839400-5235 Personnel -Part-time: $10,000.00 839400-1199 FICA: $810.00 839400-2100 Inservice: $5,000.00 839400-5835 Substitutes: $600.00 39400-1115 M-I GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment Unaudited balance at October 8, 2002 Changes below this line are for information and planning purposes only. Balance from above $25,000 $9,095,656 $9,095,656 6.9 $9,095,656 6. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Respectfully submitted, Danial Morris Director of Finance Approved by, ~~ ~~~ Elmer C. Hodge County Administrator M-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited balance at June 30, 2002 Transfer from Dept. Savings 2001-02 Unaudited balance at October 8, 2002 $1,380,050.5 (to be determined) $1,380,050.571 Respectfully submitted, Danial Morns Director of Finance Approved by, CF~> ~~~ Elmer C. Hodge County Administrator M -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000. August 13, 2002 Special Assistant for Legislative Relations (18,000.00) Balance at October 8, 2002 $82,000.001 Respectfully submitted, Danial Morris Director of Finance Approved by, ~F~> ~~~ Elmer C. Hodge County Administrator M-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-1998 debt fund. 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY 1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145.00 Nov 9, 1999 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421.00 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) 1,534,600.00 FY 2002-2003 Original budget appropriation 2,000,000 Less increase in debt service (2,592,125) (592,125.00) Unaudited Balance at October 8,2002 $8,521,219.00 Reserved for Future School Operations FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) July 1, 2002 One-Time Transfer to Operating Budget (566,818.00) Unaudited Balance at October 8, 2002 285,047.00 * Of this amount $197,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within one year. Budgets for Future School Operations have been transferred to the School Respectfully submitted, Danial Morris Director of Finance Approved by, ~ ~~~- Elmer C. Hodge County Administrator j, `r ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 8, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2002. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: MORGAN-KEEGAN 995, 938.89 SUNTRUST CAP 297,050.00 1,292,988.89 CASH INVESTMENT:: ALEXANDER KEY -LIR 1,072,725.53 1,072,725.53 CERTIFICATE OF DEPOSITS: BRANCH BANKING & TRUST 1,000,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 1,100,000.00 COMMERICAL PAPER: EVERGREEN - G.O. 1,316,066.82 SUNTRUST -CAP 1,289,909.31 2,605,976.13 CORPORATE BONDS EVERGREEN - G.O. 1,014,902.85 PAINE-WEBBER -LIR 213,706.67 1,228,609.52 GOVERNMENT: ALEXANDER KEY 9,017,250.00 EVERGREEN - G.O. 8,928,820.65 PAINE-WEBBER 1,000,000.00 PAINE-WEBBER - L68~T 3,533,397.50 SUNTRUST -CAP 9,345,759.90 31,825,228.05 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) 10,868,626.56 10,868,626.56 MONEY MARKET: ALEXANDER KEY -LIR 18,405,303.67 EVERGREEN - G.O. 1,579,186.96 FIRST UNION 2,274,362.88 PAINE-WEBBER LB&T 648,633.21 ,ti ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 8, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2002. 4,611,707.77 3,702,898.80 31,222,093.29 81,216,247.97 MONEY MARKET (continued): SUNTRUST-CAP SUNTRUST -SWEEP TOTAL STAFF RECOMMENDATION: Respectfully ub ed by Approved by: Alfred .Anderson Elmer C. Hodge Coun Treasurer County Administrator ACTION Approved ()Motion by: Denied () Church Received () Flora Referred () McNamara To () Minnix Nickens VOTE No Yes Abs M-~ C~a~zzctg n~ ~u~tnu~ie ,~ ~ ~x~~~r~ " ~ r~r OF ~OAk~~F ~~ ~ A 2 ~ o a? 1838 OF CONGRATULATIONS TO BLUE RIDGE BAPTIST CHURCH UPON ITS 200T" ANNIVERSARY WHEREAS, Blue Ridge Baptist Church, which is located on Hardy Road, in the Town of Vinton, near the Blue Ridge Parkway overpass, is celebrating its bicentennial during 2002; and WHEREAS, the Blue Ridge Meeting House was formed as a result of a series of revivals in the area during 1801 and 1802; and WHEREAS, on August 4, 1802, Thomas Bandy and Daniel James sold about two acres of land to the Trustees of the Blue Ridge Meeting House upon which to build a meeting house and a cemetery, free to all ministers of the gospel; and WHEREAS, the congregation of the Blue Ridge Baptist Church built their first sanctuary in 1821, which has since been razed; the church that was built in 1854 is currently being used as gymnasium; and the present sanctuary was built in 1972; and WHEREAS, Blue Ridge Baptist Church looks forward to another 200 years of ministry and outreach in the Roanoke Valley. NOW, THEREFORE , BE IT PROCLAIMED, THAT WE, Joseph B. "Butch" Church, Chairman, and Harry C. Nickens, Supervisor, Vinton Magisterial District, of the Board of Supervisors of Roanoke County, Virginia, offer congratulations to the congregation and minister of BLUE RIDGE BAPTIST CHURCH as they celebrate their 200"' anniversary; and FURTHER, express our best wishes for continued service to the people of the Roanoke County and the Roanoke Valley. Joseph B. "Butch" Church, Chairman ~~~ . Harry C. Nickens, Supervisor E-"~""'~ Elmer C. Hodge, County Administrator ~lf~ Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 9/26/02 Subject: Summary Report of September Meeting - Clean Valley Council The Board of Directors of Clean Valley Council, Inc. (CVC) held its regular monthly meeting on September 24, 2002, starting at 12:15 pm, at the headquarters of the Roanoke Valley Resource Authority. Executive Director Ann Masters reported that future competitive grant funds from the state DEQ may be subject to further reductions. She said that generally CVC finances look ok for now. She also stated that the CVC was about to send out its annual fund raising letters, and asked board members to each submit the names of 10 people to whom the letters should be sent. Ms. Masters reminded the members of the River Clean Up Day scheduled for October 5. Bonny Branch, the CVC educator, described plans for this year's Earth Summit (1-day seminar for high school juniors and seniors), which will be held on November 7th at the Higher Education Center, starting at 8:30 am. The main theme will be "H20 and You". The program will include presentations and work shops. Ann Masters distributed a copy of a special logo prepared in recognition of the 25th anniversary of CVC. She reported that the City of Roanoke will hold a Household Hazardous Waste Day at the Civic Center December 7, 2002, from 9 am till 3 pm. This is likely to be the last such day organized as part of the City's settlement over environmental issues. Bonny Branch asked for donations of 2" wide 3-ring binders to hold environmental information to be placed in the library of each school in the service area. The CVC will add special covers to obscure any business names or advertising information on the binders. I will be pleased to respond to any questions you may have. ,~~ --~ ~--~` ,~ of aoaao~.~ ~, •~ p z ~ az 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us C~u~trr~~ .of ~n~t~a~.e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 October 11, 2002 Ms. Shelia Smith, Regional Planner Virginia's First Regional Industrial Facility Authority 6580 Valley Center Drive, Box 21 Radford, VA 24141 Dear Ms. Smith: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton@co.roanoke.va.us At their October 8, 2002 meeting, the Roanoke County Board of Supervisors confirmed their re-appointments to the Virginia's First Regional Industrial Facility Authority. Attached are the names of the members and alternates with their terms and expiration dates. Due to changes in the By-Laws as explained in your letter of September 16, 2002, the terms of the members and alternates have been staggered and made retroactive to July 1, 2002. When the certified oaths of office are received from the Clerk of Circuit Court, they will be forwarded to you. If I can provide any assistance in the future, please let me know. Sincerely, ~~~ `~ ~ C~a~GCJJ Diane S. Childers Clerk to the Board of Supervisors Attachment r VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY October 8.2002 ROANOKE COUNTY APPOINTMENTS Member: The Honorable Richard C. Flora Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Appointed 10/08/02 to serve an additional four-year term which will expire July 1, 2006 Member: Douglas Chittum, Director Economic Development Department P. O. Box 29800 Roanoke, VA 24018-0798 Appointed 10/08/02 to serve an additional two-year term which will expire July 1, 2004. Alternate: The Honorable Joseph B. "Butch" Church Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Appointed 10/08/02 to serve an additional four-year term which will expire July 1, 2006. Alternate: Jill Loope Assistant Director Economic Development Department P. O. Box 29800 Roanoke, VA 24018-0798 Appointed 10/08/02 fo serve an additional two-year term which will expire July 1, 2004. ~ ~tOANO,f. O F ti '~ ~ z ~` ~ ~ ~ a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 October 11, 2002 The Honorable Richard C. Flora Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Dear Supervisor Flora: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, October 8, 2002, the Board of Supervisors voted unanimously to re-appoint you as a member representing Roanoke Countyon the Virginia's First Regional Industrial Facility Authority. Due to recent changes in the By-Laws for the Authority, you have been appointed to a four-year term retroactive to July 1, 2002. This term will expire on July 1, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this authority. Please telephone Steven A. McGraw at 387-6205 to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. Once you take the oath, we are asking that Mr. McGraw forward a certified copy of your oath to the Clerk's Office. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Enclosure C~vixxr~~ a~ ~n~z~nC~ Sincerely, Diane S. Childers Clerk to the Board of Supervisors cc: Steven A. McGraw, Clerk, Circuit Court Sheila Smith, Regional Planner, Virginia's First Regional Industrial Facility Authority O~ pOANp~~ ~ ~a z ~ zs ~ ~ v as 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 October 11, 2002 Mr. Douglas Chittum, Director Roanoke County Economic Development Department P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Chittum: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, October 8, 2002, the Board of Supervisors voted unanimously to re-appoint you as a member representing Roanoke County on the Virginia's First Regional Industrial Facility Authority. Due to recent changes in the By-Laws for the Authority, you have been appointed to a two-year term retroactive to July 1, 2002. This term will expire on July 1, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered riot to your participation on this authority. Please telephone Steven A. McGraw at 387-6205 to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. Once you take the oath, we are asking that Mr. McGraw forward a certified copy of your oath to the Clerk's Office. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Enclosure C~.o~z~t~ a~ ~u~tx~~C~ Diane S. Childers Clerk to the Board of Supervisors cc: Steven A. McGraw, Clerk, Circuit Court Sheila Smith, Regional Planner, Virginia's First Regional Industrial Facility Authority O~ ROANp~~ L ti ~. 2 71 ~ ~ pJ ~2 rasa DIANE S. CHILDERS CLERK TO THE BOARD Email: dchildersC~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 October 11, 2002 The Honorable Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Dear Chairman Church: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, October 8, 2002, the Board of Supervisors voted unanimously to re-appoint you as an alternate member representing Roanoke County on the Virginia's First Regional Industrial Facility Authority. Due to recent changes in the By-Laws for the Authority ,you have been appointed to a four-year term retroactive to July 1, 2002. Your term will expire on July 1, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this authority. Please telephone Steven A. McGraw at 387-6205 to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. Once you take the oath, we are asking that Mr. McGraw forward a certified copy of your oath to the Clerk's Office. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Enclosure C~n~xr~~ of ~~~trtaC~e ~C~ ~~ ~/CC,YQ~%~UJ Diane S. Childers Clerk to the Board of Supervisors cc: Steven A. McGraw, Clerk, Circuit Court Sheila Smith, Regional Planner, Virginia's First Regional Industrial Facility Authority OF ROANp~.~ ~ ~y z y~ a C~.~x~xxr~ .~~ .t~~xxr~a.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders®co.roanoke.va.us October 11, 2002 Ms. Jill Loope, Assistant Director Roanoke County Economic Development Department P. O. Box 29800 Roanoke, VA 24018-0798 Dear Ms. Loope: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, October 8, 2002, the Board of Supervisors voted unanimously to re-appoint you as an alternate member representing Roanoke County on the Virginia's First Regional Industrial Facility Authority. Due to recent changes in the By-Laws for the Authority, you have been appointed to a two- year term retroactive to July 1, 2002. This term will expire on July 1, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this authority. Please telephone Steven A. McGraw at 387-6205 to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. Once you take the oath, we are asking that Mr. McGraw forward a certified copy of your oath to the Clerk's Office . On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Enclosure Sincerely, ~~zc~ ~• ~'~OQ~ Diane S. Childers Clerk to the Board of Supervisors cc: Steven A. McGraw, Clerk, Circuit Court Sheila Smith, Regional Planner, Virginia's First Regional Industrial FacilityAuthority r O~ ~pANC'YF ~ ~A A 2 ~ J .~ rasa DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 October 11, 2002 Mr. James D. Campbell Executive Director Virginia Association of Counties 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is the VACo 2002 Annual Meeting Voting Credentials Form designating Vice Chairman Joseph McNamara as Roanoke County's voting delegate and Supervisor Richard C. Flora as the alternate delegate. These designations were approved by the Board of Supervisors at their meeting on Tuesday, October 8, 2002. If you need further information, please do not hesitate to contact me. Sincerely, Diane S. Childers, Clerk Roanoke County Board of Supervisors Attachment cc: The Honorable Joseph McNamara The Honorable Richard C. Flora Cn~~rtt~ of ~v~rx~~~e I ~ VACo 2002 Annual Meeting Voting Credentials Form Voting Delegate: (Supervisor) Name Joseph McNamara - Title Vice-Chairman Roanoke County Board of Supervisors Locality Alternate Delegate: (Supervisor) Name Richard C. Flora Title Supervisor Roanoke County Board of Supervisors Locality Certified by: (Clerk of the Board) Name Diane S. Childers Title Clerk, Roanoke County Board of Supervisors Locality -------------------------------------------------------------------------------------------------- VACo 2002 Annual Meeting Pro~:y Statement County authorizes the following person to cast its vote at the 2002 Annual Meeting of the Virginia Association of Counties on November 12, 2002. anon-elected official of this countST. -QR- a supervisor from County. This authorization is: Uninstructed. The proxy may use his/her discretion to cast Count's votes on any issue to come before the amlual meeting. Instructed. The proxy is limited in how helshe may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Title Locality O~ POAN~'YF ~ 'A A 2 ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District Reverend Marianne Bird Trinity United Methodist Church 305 Mountain Avenue Roanoke, VA 24013 Dear Reverend Bird: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District October 9, 2002 On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, October 8, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos @ co. roanoke. va. us O~ ROAN ~,~ ~ ' ~` p 2 ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District Harry C. Nickens October 9, 2002 Vinton Magisterial District Mr. Ronney M. Price Route 3, Box 392 New Castle, VA 24127-9514 Dear Mr. Price: Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the October 8, 2002 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, ~- y~K ~ ' c~ (fin /,~~~~1:~~ "~'' Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Arnold Covey, Director, Community Development OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bosC~co.roanoke.va.us 4 ~ AOAN ,Y~ ~ ,,A' ~ ~ a2 ~~~~ ~~ ~~~~.~..~ 1838 ASSISTANT COUNTY ADMINISTRATOR October 11, 2002 The Honorable Mark R. Warner Office of the Governor State Capitol, 3`d Floor Capitol Square Richmond, VA 23219 Dear Governor Warner: ate. At a regular meeting of the Roanoke County Board of Supervisors held on Tuesday, October 8, 2002, the Board adopted the attached resolution requesting that Roanoke County be declared a disaster area because of the on-going drought and excessive heat that have caused significant damage to livestock and crop production in this County. Damage assessment reports and other related reports have previously been forwarded to the appropriate officials identifying our losses. Your assistance in obtaining federal disaster designation for Roanoke County and federal assistance for Roanoke County farmers who have experienced core damages/losses because of the on-going drought and excessive heat will certainly be appreciated. Should you or your staff have any questions or if I can be of further assistance, please do not hesitate to contact me. Sincerely, John M. Chambliss, Jr. Asst. County Administrator cc Jon Vest, Extension Agent The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John W. Warner, U. S. Senate The Honorable George Allen, U. S. Senate J. Carlton Courter, III, Virginia Commissioner of Agriculture The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2002 • FAX (540) 772-2089 f~ RnnvnlnA Pnnn. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 2002 RESOLUTION 100802-2 DECLARING A DROUGHT EMERGENCY IN ROANOKE COUNTY, AND REQUESTING DISASTER ASSISTANCE FROM THE COMMONWEALTH OF VIRGINIA AND THE UNITED STATES WHEREAS, over the past several months, Roanoke County has suffered with above normal temperatures and a significant deficit in rainfall creating drought conditions throughout the agricultural areas of the County; and WHEREAS, these drought conditions caused by extreme weather have resulted in serious and irreversible damage to crop production and pasture growth, both of which have been reduced by forty to fifty percent from normal production; and WHEREAS, in recognition of these serious drought conditions and financial losses that are being experienced by local farmers, the County desires and respectfully urges that the appropriate Federal and State agencies declare Roanoke County to be experiencing a drought disaster in order that any available financial assistance be provided to it. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors recognizes that a drought disaster exists in Roanoke County and respectfully requests that the appropriate Federal and State agencies recognize these conditions and have the County declared a drought disaster area in order for the County to qualify for all financial assistance which may be available to the local farmers through this or a similar designation; and 2. That the Honorable Mark Warner, Governor of the Commonwealth, is 1 hereby petitioned by Roanoke County to request that the President of the United States or the United States Secretary of Agriculture recognize Roanoke County's emergency situation and make any Federal drought assistance programs available to those who need them in Roanoke County; and 3. That the Clerk is directed to send a copy of this resolution to Governor Warner, Congressmen Goodlatte and Boucher, and Senators Warner and Allen, and the Commissioner of Agriculture. On motion of Supervisor Nickens to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board cc: File Jon Vest, VPI Extension Agent The Honorable Mark Warner, Governor, Commonwealth of Virginia The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John W. Warner, U. S. Senate The Honorable George Allen, U. S. Senate J. Carlton Courter, III, Virginia Commissioner of Agriculture The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant County Administrator 2 Diane Childers - Re: agenda form too From: Jennifer Conley To: Diane Childers Date: 10/3/02 10:49AM Subject: Re: agenda form too Page 1 Chief Richard E. Burch, Jr. and Captain Gary Huffman will be accepting the Proclamation »> Diane Childers 10/03/02 10:40AM »> Recognitions and proclamations are the first item on the agenda so they should be here at 3:00. Please let me know by this afternoon the names of all individuals who will be accepting the proclamation so we can include this in the information that goes out to the Board members. Thanks Jennifer. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilderst'c~co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 »> Jennifer Conley 10/03/02 10:37AM »> Can you tell me what time the proclamation will be read and I will have Chief Burch and a Volunteer Chief there too. »> Diane Childers 10/03/02 10:10AM »> Hi Jennifer, No problem - we will be glad to get it on the agenda for you. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders(a)co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 »> Jennifer Conley 10/03/02 09:22AM »> Also attached is agenda form t 1r ' From: Brenda Holton To: Diane Childers Date: 9/16/02 9:36AM Subject: Fwd: Re: Crime Prevention Month See attached -will put copy in the Oct 8 file when I get it. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Lee Linkous 09/16/02 09:30AM »> Brenda, Yes, I am sending you a copy thru the county pony express. I have a file from last year if you need it. Thanks, Lee 561-8062 »> Brenda Holton 09/16/02 09:22AM »> Lee, I was on vacation last week and just got your email. Will be glad to do the proclamation but the sample wasn't attached. Are you sending through the mail? Also, closer to the Oct 8th meeting, we will need to know who will be attending the meeting to accept the proclamation. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton(a~co.roanoke.va.us »> Lee Linkous 09/10/02 03:42PM »> Brenda, I am sending you a sample of a proclamation for Crime Prevention Month. I corrected the date at the end. I would like to schedule it for the first board meeting in October. Thank you, Officer M. Lee Linkous, Jr. Crime Prevention Specialist Roanoke County Police (540) 561-8062 LLinkousCa~co.roanoke.va.us ti ~~ } ~~~ Y z = a o ~„ ~ ~~ z : C r Q a e e C s 1 a U I~~ \~W V C ~~ ~~s O ~~ V O y ~ . _~ {n -:, r e 4. O ai ~ d C O C w.. *^^~ c~ c ,V V ~ -G G H d QS ro U a ~ ~ ~ a~ E ~ v ~ o ~ G ~, ~ ,~ O C y ~ .~` E o `~ ~c c ~ o o ~ .~;, O a o m ~ o ~U 27 O ~ +•• m c i O y0„ > O' N O (~ O U U Q y O, w ~ m m ` m o c ~ ~ ~ ~ v, m ~ E ~ U ~ O y '~= C) ~ C i C +~ j ~ 7 ` p ~ N _ o ~ ~ ° ~ - a m c o f0 ~ 'C U > N j N ~ Q ~ t ~ t, .C T+ U + 3 ~ O N O ~ ~ ~ c~ ~ ~ ~ ca ~ c N p~ C i ~ v ~ O ~ O ~ ~ N ~ ~ d ~ ~ w U ~ O ~ ( /1 i ~ L - N ~ O cn O ~' ~ ~ ~ 3 ~ ~"' _ ~ C E ~ o . O ~ U ~ ro ~ ~ w o ~ O ~ v i N ro a~ i a~ E a v ~ a ~ ~; a-+ . ~ ~ ~ ~ Q a ~ ~ ~ ~ V1 N tq d c . Q ~ W ~ W ~ ~ ~ ~ s m U C E O U c ui a~ U (6 Q Y O 3 N O 0 U O ~ O ~ E 3 ;~ i O ~ = c c4 Vi = O d 'Ci., ~ _ ~ O ~ ° y ~' O U o y cn a c ~ 4- o U ~ ,~ = G S O ~ U ~Q1 *' y O o ~ ~ c p ~ •Q ~.. ~ o ~:. ~ O _ ~ O c O ~i U co +. cB fD ~ U ~ ~ ~B h w ~ ~ "" ti Q U ~C •~ v0. Q 3 O O a ~ ~' L O = L Q1 ~ C RS ~ v"".. U d MO.. Q i i 3 ~ .c Cv o = ro ° ~ .Q V h O '_ V ~ C O U ~ ~, ` ° ~ ~ O c ro ~. o ~ co , .?~ o L a ~ m O ~ ~ .~ a ~ ~ O V .C 4 Q ~ O i~ o vi U ° w N "O .N c c L C O c E 0 L m E U m `V ~ ~~ m Q O U 0 c0 U O a a a~ a~ L O N a ~ - m = m O ca ~ ~ ~ - C a ~' N 0 ~ ~ ~ ~ W U 0 ~ W ~ _ c ~ O _a o °' z ,N 0 Q ,O O a°~ "„ i ~ i O ~ O ~_ i U m GMs d O ~ w 3 L a c ~ Q O ~ c 'ZS c ~Ir N O O ~ ~ ~ tC ~ E vJ ~ c m V w _ U° O Q ~ w ;O y c d '~ ~ ~ o ~ N ~ +. ~ h 3 c O ~ p ~ G ~ ~ O G i m ~ O ~ a U ~ Q '*0~.. > ~, n ~ ~ t p y 3 O ~ ~, E ~ ~ ~ ~ ~ ~ ~ 01 O Q ; ~ E O V O o ~ ~ c ~ O c~ ~: ~ y O ~ O U ~4 d E "~ o ~ 4 ,;, O O' C a a ~ m vroi 3 "~• ~ ~ ~.. N E O O j E ~ • ... C~C~-- 1 tttU = A C,ho:~ (cam I',~.)ohl SSG ~c ~1~- a~ay RD OF SUPERVISORS OF ROANOKE ANOKE COUNTY ADMINISTRATION ', OCTOBER 8, 2002, (ROUGH OCTOBER 12, 200 S WEEK IN ROANOKE COUNTY the fight against mental illness is science. Durir ?' ~ m Sc~St cS`(1 ~C /e new medications for severe mental illness have WHEREAS, a new perception of mental illness is emerging-one that focuses on early intervention, effective treatment, rehabilitation, and recovery. No area of health care is changing more than mental health. Advances are prompted by better science and more research, the information revolution, the important role consumers play in advocating for themselves, and family members who speak out for their loved ones; and WHEREAS, treatment works-if a person with a mental illness can get it. Science has greatly expanded our understanding and treatment of severe mental illnesses. Individuals with these disorders have a real chance at reclaiming full and productive lives if they have access to the treatments, services, and programs so vital to recovery; and WHEREAS, research on mental illness is significantly underfunded in relation to its economic and public health impact. Depression, bipolar disorder, schizophrenia, and obsessive-compulsive disorder account for an estimated 20 percent of the world's total disability resulting from all diseases and injuries; and WHEREAS, stigma continues to be the single most significant barrier to people getting the help they need. As underscored by the U.S. Surgeon General David Satcher in his 1999 report on mental health, stigma toward mental illness remains a pervasive and 1 ..... potentially lethal barrier to mental illness recovery. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia do hereby proclaim October 6 through October 12, 2002 as MENTAL ILLNESS AWARENESS WEEK throughout the County of Roanoke to increase public awareness of severe mental illness and to promote greater understanding for those who suffer from the potentially disabling symptoms of these disorders. 2 ~ Diane Childers -Legal Notice ~ Page 1 ., From: Sue Patterson-Bane To: Legals@Roanoke.com Date: 9/26/02 10:39AM Subject: Legal Notice Martha, Please publish the attached public notice once on October 8. Thanks, Sue CC: Diane Childers PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on October 8, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 3:00 p.m., will hold a public hearing on the following: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF ANEW ARTICLE IV OF CHAPTER 22 ENTITLED "WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES," DECLARING THAT A WATER SUPPLY EMERGENCY EXISTS, AND THE IMPLEMENTATION OF WATER CONSERVATION MEASURES TO RESTRICT THE USE OF WATER BY THE CITIZENS OF THE COUNTY OF ROANOKE FOR THE DURATION OF SUCH EMERGENCY All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. It is the intention of the Board of Supervisors to implement the emergency water conservation measures immediately effective October 9, 2002 in accordance with the provisions of this ordinance. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: October 8, 2002 Send invoice to: Ms. Diane Childers Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Diane Childers - Re: Legal Ad -Lease Agreement Tinker Mtn. Tower Page 1 ~__ --- - -- - - _ _ _ _ W __ ~ _ _~_ From: Vicki Walker To: Diane Childers Date: 10/2/02 8:27AM Subject: Re: Legal Ad -Lease Agreement Tinker,Mtn. Tower Diane, Vickie Huffman is working on it. I havn't gotten any work on it yet, so either there is no legal ad or I will get it today. I will keep you posted. Vicki Walker Legal Secretary (540) 772-2071 vwalker@co.roanoke.va.us »> Diane Childers 10/01/02 06:16PM »> Ladies, I'm not sure which of you may be working on this item, but I show that it is scheduled for a first reading on October 8. Do you know if there will be a second reading and public hearing at the October 22 meeting? If so, we need to get the ad to the Roanoke Times by noon tomorrow. Please let me know the status. Thanks. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilderst'a~co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 Diane Childers - Re: Legal Ad -Cotton HiII Land Co. ' ~ Page 1 From: Susan Carter To: Diane Childers Date: 10/2/02 8:07AM Subject: Re: Legal Ad -Cotton Hill Land Co. The Planning Commission and staff decided last night (Oct 1) at the PC's public hearing to continue this petition until November. There will be no legal ad for BOS on Cotton Hill for October. Thanks, Diane. T _ . ~ T-~..___.- Diane Childers -Lease Agreement -Tinker Mtn. Tower Page 1 From: Vicki Walker To: Diane Childers Date: 10/2/02 9:53AM Subject: Lease Agreement -Tinker Mtn. Tower Diane, I checked with Vickie Huffman on this, and no legal ad is needed. Thanks for being on the lookout, though. Vicki -- _- -- --- --- _ -----~. ~_ _ _.____._~~ ~ T T- _ - - _ _ ~___- --- f Diane Childers October 8 board meeting Page 1 From: Wanda Riley To: Brenda Holton; Diane Childers Date: 8/29/02 11:02AM Subject: October 8 board meeting The Japanese delegation from Shinshiro will be arriving in Roanoke on October 6 and will leave on October 9. The tea seminar is scheduled for October 7 at Hotel Roanoke. Elmer would like to have them present at the Board meeting and present them with a resolution and other items yet to be determined. We just wanted to make you aware of this and we'll discuss it more at a later date. Thanks. 9/y7~oy ..~.~.. ~r<.1~.~,... INTEROFFICE MEMO From the Office of the CountyAdminrstrator 772-2004 TO: Chairman Church and Members of the Board of Supervisors FROM: Elmer C. Hodge ,~~ ~,i'K~ DATE: September 4, 2002 SUBJECT: Green Tea Event and Visitors from Shinshiro, Japan As you are aware, Roanoke County has established an international business exchange relationship with the City of Shinshiro, Japan during the past few years. This is the same community that I visited last year with our economic development staff, leaders from the Roanoke Valley Economic Development Parnlership and the Director of the Japan-Virginia Society. Further, Shinshiro Ciry is the home of Yokohama Tire Corporation, and you will recall that key officials from Shinshiro visited Roanoke this past spring. During their initial visit, the Shinshiro delegation found significant similarities Uetween the Roanoke Valley and their community in Japan. Opportunities for business development and cultural enhancement linking the two jurisdictions were apparent, and both governing bodies were in agreement to pursue the business exchange relationship. As a result of this acceptance, we are pleased to announce that a delegation from Shinshiro will be returning to Roanoke on October 7.9, 2002. We are honored to have the Mayor of the City, The Honorable Yoshio Yamamoto and his wife Masako Yamamoto with us during this visit. We will also be assisting in the coordination of a Green Tea Seminar and luncheon to be held at the Hotel Roanoke on October ?, 2002 from 12:00-3:00 p.m. In addition, we would like to introduce the Shinshiro Officials at the Tuesday Board of Supervisors meeting (October 8, 2002), wit for a reception and dinner that evening beginning at 6:00 p.m. Please invite your spouse to attend 1~ this dinner and place these dates on your ca endars. Details of the event and a formal agenda of their ~~~ visit will Ue sent to yott in the near future for your information and use. We are thrilled to continue this important economic development relationship, and look forward to hosting our guests from Japan in October. Please let me know if you have any questions or need additional information. cc: Jill B. Loope, Assistant Director, Economic Development INTEROFFICE MEMO From the Office of the County Administrator 772.2004 TO: Members of the Board FROM: Elmer Hodge DATE: October 3, 2002 SUBJECT: Itinerary for Japanese Delegation Attached is the itinerary for the Japanese Delegation that will be visiting next week. We hope this will be of benefit to you in keeping up with the activities that are planned and for those of you who are planning to attend the events. Attachment Itinerary Shinshiro City Officials Business Exchange Visit/Japanese Green Tea Seminar October 6,7 & 8, 2002 Guests: The Honorable Yoshio Yamamoto, Mayor, Shinshiro City Mrs. Masako Yamamoto, Mayor Yamamoto's wife Mr. Katsuo Natsume, Director, Shinshiro City Hall Dr. Masahiro Yoneda, Director of Shinshiro Civic Hospital Mr. Kazumi Takishita, Deputy Manager of Secretarial Section Mr. Yuuji Morishita, Deputy Manager of Industrial Section Ms. Haruko Nishikawa, Interpreter Sunday, October 6, 2002 7:40 p.m. Arrival at the Roanoke Regional Airport from Detroit 8:00-8:15 p.m. Pick up from Airport & transport To Hotel Roanoke for check-in Chairman Joe Butch Church, Board of Supervisors Mr. Elmer Hodge, County Administrator Mrs. Jill Loope, Economic Development Mrs. Kinuko Jambor, Business Liaison Monday, October 7, 2002 8:00-9:00 a.m. Breakfast at Hotel Roanoke Chairman. Joe "Butch "Church Mr. Elmer Hodge, County Administrator Mrs. Jill Loope, Economic Development Ms. Wendi Schultz, Parks & Recreation 9:00-11:00 a.m. Set-up facilities for Tea Service - Japanese delegation 11:30 a.m. Arrival of invited guests 12:00-1:00 p.m. Lunch -reception style In the Peacock Corridor Hotel Roanoke (Invited guests) 1:00-1:15 p.m. Welcome and introductions Hotel Roanoke (Pocahontas Room) 1:15-2:30 p.m. Green Tea service and presentations 3:00-3:30 p.m. High Tea in Palm Court at the Hotel Roanoke featuring Shinshiro Japanese tea 3:45-5:00 p.m. Visit Our Daily Grind for Samples Visit Mill Mountain Tea for samples 5:15 p.m. Return to Hotel Roanoke for refreshing 6:00-8:00 p.m. Dinner at Carlos Chairman Joe "Butch" & Ronnie Church, Board of Supervisors Elmer & Sue Hodge, County Administrator Fuzzy & Janet Minnix, Board of Supervisors Richard & Sandy Flora, Board of Supervisors Jill & Glynn Loope, Economic Development Wendi Schultz, Parks & Recreation Barbara Nesbitt, Japan-Virginia Society Richard &Kinuko Jambor, Business liaisons Hiromitsu Akashi, Yokohama Tire COY170YatlOn 8:15-9:00 p.m. Visit to Mill Mountain Star Tuesday, October 8, 2002 8:00-9:00 a.m. Breakfast at Hotel Roanoke (On your own) Mrs. Yamamoto to go shopping from 9 a.m.-12 p.m. with Kinuko Jambor 9:15-10:30a.m. Visit & Tour with Kroger Corporate office Mr. Pete Williams, President Mid Atlantic Division 10:45-12:00 a.m. Visit & Tour with U.S. Food Service Mr. Frank Pruette 387-5113 12:15-1:15 p.m. Lunch at 419 Restaurant Chairman Joe "Butch "Church Elmer Hodge Jill Loope Wendi Schultz 1:30-2:30 p.m. Tour of Roanoke Memorial Hospital Nancy Agee, Executive VP and COO 3:00 - 3:30 p.m. Attend the Roanoke County Board of Supervisors meeting for introduction/presentation 3:45- 4:45 p.m. Meeting with Virginia Tech Extension Agents - Mr. Jon Vest 5:00 p.m. Transport to Hotel Roanoke for refreshing 6:00-7:00 p.m. Japan-Virginia Society Reception Hunting Hills 7:00-9:00 p.m. Dinner at Hunting Hills Chairman Joe "Butch" & Ronnie Church, Board of Supervisors Elmer & Sue Hodge, County Administrator Joe McNamara, Board of Supervisors Richard Flora, Board of Supervisors Jill Loope, Economic Development Wendi Schultz, Parks & Recreation Richard c~ Kinuko Jambor, Business liaison Barbara Nesbitt, Japan-Virginia Society Hiromitsu Akashi, Yokohama Tire Corp. John Huddle, The Global Law Group Todd Burns, American Electric Power 9:00-9:30 p.m. Transport to Hotel Roanoke Wednesday, October 9, 2002 8:00 a.m. Breakfast at Hotel Roanoke (On your own) 10:00 a.m. Pick up from Hotel Roanoke & transport to Roanoke Regional Airport 12:25 p.m. Departure from Roanoke ~~ar~ and Conserve our Valuable Natural Resources Roanoke County's Water Restrictions Frequently Asked Questions 1. How much water do we have? This will change over time. Right now the Spring Hollow Reservoir has approximately 61 percent capacity remaining. The current reservoir level is approximately 6 to 8 feet lower than normal for this time of year. The flow in the Roanoke River is presently at very low levels. 2. When do mandatory restrictions start? The county adopted the restrictions issued by the Governor on September 4, 2002. Roanoke County began mandatory restrictions on October 8, 2002. 3. Can I water my lawn and shrubbery? Lawn watering is prohibited except for new lawns and aerated and over-seeded lawns. Lawns that have been aerated or thatched, then seeded, maybe watered daily for up to 30 days. In addition, new shrubbery maybe watered for a period of 30 days. 4. What are the penalties if someone does not follow the restrictions? Current penalties for those properties on the County water system are as follows: First Offense: Written Warning Second Offense: $50 water bill surcharge fee for residential account and $100 water bill surcharge fee for institutional/commercial/industrial account Third Offense and Each Subsequent Offense: $100 surcharge fee per violation for residential accounts and $200 surcharge fee per violation for institutional/commercial /industrial account 5. Can I be fined if I am on a private well? The current fines are as follows: First Offense: Written Warning Second Offense: $50 fine for residential property and $100 fine for institutional/commercial/industrial property Third Offense and Each Subsequent Offense: $100 fine per violation for residential property and $200 per violation for institutional/commercial /industrial property 6. How will you locate violators? The Utility Department will investigate complaints of violations and the Police Department will be monitoring for violations. 7. If I am on a private well do I have to follow the water restrictions? Yes -This includes elimination of watering of lawns, gardens, shrubbery, trees, grass, plants or other vegetation; washing of automobiles, trucks, trailers, boats, airplanes or any type of mobile equipment and filling of outdoor swimming pools. Watering of freshly planted plants and replanted or resodded lawns for a period not to exceed thirty (30) days is permitted. Watering of golf course tees and greens, athletic fields and facilities is permitted from private wells or surface water withdrawals. 8. Can I use a lake or pond for watering? A lake or pond is treated the same as a private well in No. 7 above. 9. Can we water new sod? If it is a new lawn it maybe watered daily for up to 30 days. 10. Can nurseries water everyday as needed? Nurseries can water plants, shrubs and trees like anyone else. Like everyone else, they also cannot water their lawn except in accordance wifh these restrictions. 11. Can restaurants wash their parking lots and sidewalks? Only if necessary to address health or safety concerns. 12. Can paving contractors wash down their finalized projects, which were recently constructed? No. Paved areas may not be cleaned for cosmefic purposes and is prohibited except for health and safety requirements. 13. If I own a house power washing company, will the restrictions affect me in any way? Washing of pavement is prohibited except for cone-time power washing in a twelve (12) month period for maintenance purposes or to address health and safety concerns. Aone-time power washing of the exteriors of commercial or industrial buildings, homes or apartments houses for maintenance purposes is permitted wifhin any twelve (12) month period. 14. Can a charitable organization such as a church youth group or recreation league team conduct a car wash under mandatory restrictions? No 15. Where does Roanoke County get its water? Water from the Roanoke River is pumped into the Spring Hollow Reservoir. In addition, approximately 2 million gallons a day are provided from groundwater wells and a small amount of treated water from Carvins Cove. 16. Can a new pool or repaired pool that is empty be filled? Per the Governor's office: "New or repaired swimming pools may be filled as needed to maintain structural integrity of the pool, and indoor pools maybe filled as necessary to ensure swimmer health and safety." 17. Why do schools continue to water their fields? Athletic fields are not covered under the Governor's restrictions. This allows athletic fields and facilities to be watered from private wells and untreated surface wafer sources. County water restrictions apply if athletic fields are watered from the County water system. 18. Why is the Utility Department allowed to flush fire hydrants resulting in thousands of gallons of water being run on the ground and being wasted? The Utility Department is making a concerted effort to reduce the amount of flushing from fire hydrants. However, due to the nature of public water supplies, some lines have dead ends and in order to maintain safe water quality, flushing is necessary. 19. Can I fill my decorative water garden? Yes -Decorative water gardens, which contain fish or water plants, maybe filled. However, operation of fountains, which spray water for ornamental purposes, is prohibited. 20. How are golf courses affected? Golf courses can only water greens and tees from groundwater wells or untreated sun`ace water sources. 21. When do the mandatory restrictions expire? The Governor's restrictions expire June 30, 2003. Roanoke County's restrictions remain in effect until removed by the Roanoke County Board of Supervisors. 22. Why should private wells and surface use water be regulated? Per the Governor's office webpage: (www.naturalresources.state.va.us/drought/waterRestrictionsFAQ.cfm) "Groundwater is not inexhaustible. The State is responsible for both surface waters and ground waters in the Commonwealth and the Commonwealth has a responsibility to manage these resources for the benefit of all citizens. From a practical standpoint, withdrawals from one private well may impact another user of a different private well. In addition, private wells are failing at an alarming rate throughout the state. Between July 1 and August 15, 2002, more than 2,200 private well failures were reported in the Commonwealth. Normally, about 12 failures would have been expected during that time. Anew well could cost $5, 000 or more. " _- . Diane Childers - RE: Legal Notice Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Sue Patterson-Bane' <SPATTERSON-BANE@co.roanoke.va.us> Date: 10/1/02 4:19PM Subject: RE: Legal Notice Thanks Sue... ad will run Oct. 8 -cost is $133.40.... PUBLIC NOTICES Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on October 8, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 3:00 p.m., will hold a public hearing on the following: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW ARTICLE IV OF CHAPTER 22 ENTITLED "WATER SUPPLY EMERGENCIES AND CONSERVATION MEASURES," DECLARING THAT A WATER SUPPLY EMERGENCY EXISTS, AND THE IMPLEMENTATION OF WATER CONSERVATION MEASURES TO RESTRICT THE USE OF WATER BY THE CITIZENS OF THE COUNTY OF ROANOKE FOR THE DURATION OF SUCH EMERGENCY All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. It is the intention of the Board of Supervisors to implement the emergency water conservation measures immediately effective October 9, 2002 in accordance with the provisions of this ordinance. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney~County Attorney~Roanoke County, Virginia (1999489) Martha F. Plank The Roanoke Times Legal Adv. Representative Ph: (540) 981-3440 Email: legals@roanoke.com > From: Sue Patterson-Bane > Sent: Thursday, September 26, 2002 10:39 AM > To: Legals@Roanoke.com > Cc: Diane Childers > Subject: Legal Notice > «File: notice-public.doc» > Martha, > Please publish the attached public notice once on October 8. > Thanks, > Sue