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HomeMy WebLinkAbout11/12/2002 - RegularWorking document -Subject to revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA November 5, 2002 Good afternoon and welcome to our meeting for November 5, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3. Today's meeting will be rebroadcast on Wednesday, November 6 at 7:00 p.m. and on Sunday, November 10 at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: Reverend Darryl Crim North Roanoke Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Recognition of the County of Roanoke for receiving the "Disability Friendly Business" Award for demonstrating `disability friendly' employment practices DAN SEMONES AND PATRICIA NILES WITH THE VIRGINIA DEPARTMENT OF REHABILITATIVE SERVICES PRESENTED AWARDS TO THE FOLLOWING DEPARTMENTS: HUMAN RESOURCES, PARKS. RECREATION & TOURISM AND GENERAL SERVICES. ACCEPTING THE AWARDS WERE JOE SGROI AND ANITA HASSELL (HUMAN RESOURCES), PETE HAISLIP AND DEBBIE PITTS (PARKS, RECREATION & TOURISM), AND ANNE MARIE GREEN (GENERAL SERVICES). 2. Proclamation declaring November 17 - 23, 2002 as American Education Week in Roanoke County PROCLAMATION ACCEPTED BY ALLYN MITCHELL. NORTHSIDE HIGH SCHOOL D. BRIEFINGS NONE E. NEW BUSINESS 1. Resolution petitioning the Circuit Court for a Writ of Election to fill the vacancy in the constitutional office of the Commonwealth Attorney. (Paul Mahoney, County Attorney) R-110502-1 JPM MOTION TO ADOPT RESOLUTION URC 2. Proposed amendments to the Roanoke County Charter. (Paul Mahoney, County Attorney) A-110502-2 JBC MOTION TO APPROVE STAFF RECOMMENDATION (AUTHORIZE PUBLICATION OF THE PROPOSED CHARTER AMENDMENTS AND SCHEDULE PUBLIC HEARING FOR NOVEMBER 19, 2002) URC F. FIRST READING OF ORDINANCES First Reading of an ordinance amending Section 22-204 "Mandatory Water Conservation Measures" of the Roanoke County Code to clarify restrictions of the filling of swimming pools and the watering of lawns, gardens and golf courses. (Elmer Hodge, County Administrator) MR. ____DAVID HANCOCK, CENTRAL VIRGINIA GOVERNMENT RELATIONS REPRESENTATIVE FOR NATIONAL SPA AND POOL INSTITUTE SPOKE IN OPPOSITION TO RESTRICTIONS ON THE POOL INDUSTRY. HE STATED THAT POOLS SERVE ECONOMIC AND HEALTH BENEFITS AND THAT STAGNANT UNFILLED POOLS PRESENT HEALTH HAZARDS. 2 MR. JERRY GREEN, OWNER OF AQUARIUS POOLS, SPOKE IN OPPOSITION TO RESTRICTIONS ON THE FILLING OF POOLS, PARTICULARLY WITH REGARD TO NEWLY CONSTRUCTED POOLS. HE EMPHASIZED THE NEED TO ADDRESS THE SAFETY ISSUES, AND ALSO STATED THAT POOLS PROVIDE FAMILY TOGETHERNESS AND OFFER ACTIVITIES FOR KIDS DURING THE SUMMER MONTHS. JPM MOTION TO APPROVE 1ST READING 2 READING - 11/19/02 URC 2. First reading of an ordinance to vacate a 15' access easement on Lot 8 and release a reservation for water storage tank on a Public Utility Lot, created by Subdivision Plat for Section 8, Falling Creek Estates, in Plat Book 21, Page 20, and combined into New Lot 8A in Plat Book 24, Page 5, Vinton Magisterial District. (Arnold Covey, Director of Community Development) MWA MOTION TO APPROVE 1ST READING 2 READING AND PUBLIC HEARING -11/19/02 URC G. SECOND READING OF ORDINANCES Second reading of an ordinance authorizing the creation of and financing for a local public works improvement project, Glenvar Heights Boulevard water line extension project, Catawba Magisterial District. (Gary Robertson, Utility Director) 0-110502-3 JBC MOTION TO ADOPT ORDINANCE URC 2. Second reading of an ordinance to authorize the acquisition of the necessary easements to construct Phase 5 of the North Loop Water Transmission Line Project, Catawba Magisterial District. (Gary Robertson, Utility Director) 0-110502-4 JBC MOTION TO ADOPT ORDINANCE URC H. APPOINTMENTS NONE 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3 2. Grievance Panel 3. Parks & Recreation Advisory Commission (Appointed by District) 4. Roanoke Valley Regional Cable Television Committee 5. Roanoke Valley Resource Authority 6. Virginia Western Community College Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. HOM MOTION TO ADOPT CONSENT RESOLUTION URC 1. Approval of minutes -May 14, June 11 and October 22, 2002 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) A-110502-5.a 3. Request to accept water and sewer facilities serving Cresthill Commons, Cave Spring Magisterial District. A-110502-5.b 4. Request to accept a Virginia Department of Health grant in the amount of $33,012.50 to purchase an ambulance. A-110502-5.c 5. Request from to accept a Virginia Department of Health grant in the amount of $12,315 to purchase new cardiac heart monitors A-110502-5.d 4 6. Request to accept a Virginia Department of Health grant in the amount of $6,242 to purchase extrication equipment (jaws of life) A-110502-5.e 7. Nomination of a section of Bottom Creek as Exceptional State Waters A-110502-5.f 8. Request to accept an Aggressive Driver Enforcement Grant in the amount of $4,000.00 from the Twenty-Third Judicial District Court-Community Corrections A-110502-5.q 9. Request to accept a grant in the amount of $8,500 from the Department of Motor Vehicles for DUI Selective Enforcement /Injury Accident Reduction A-110502-5.h J. REQUESTS FOR WORK SESSIONS ECH REPORTED THAT HE HAD RECEIVED A REQUEST FROM A GROUP OF CITIZENS ASKING TO HOLD A WORK SESSION ON I-73 DUE TO THE FACT THAT THE ENVIRONMENTAL IMPACT STATEMENT IS NEARING COMPLETION. IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE WORK SESSION FOR NOVEMBER 19, 2002. K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NONE M. REPORTS HOM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS U RC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 5 Future School Capital Reserve 5. Clean Valley Council N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He inquired about the status of a traffic signal on Indian Grave Road. Mr. Hodge reported that due to the state funding reductions, the DMV office at this intersection will not be built and approximately $150,000 - $200,000 from the contractor's funds is no longer available. He stated that calls from citizens indicate there is a need for a traffic signal. The engineering plans have been completed, the project is ready to bid, and the board has appropriated the County's share of the funding. The next step is to secure the necessary right- of-ways and easements and VDOT needs to approve the plans. At the next meeting, Mr. Hodge indicated that the board would need to authorize the acquisition of the right-of-ways and easements and also authorize the County to administer the project. Supervisor Minnix stated it is essential that at least a three-way traffic signal be installed at this intersection. He stated that problems may be encountered with VDOT, but he is putting them on notice that the possibility of an accident strongly exists at this intersection. He stated there is a serious problem here, and that Route 220 South has as much traffic as many interstates. Supervisor Altizer: (1) He thanked the Board for his appointment to the Vinton District vacancy, and also conveyed his appreciation to the citizens who had contacted him to express their support following his appointment. Supervisor McNamara: (1) He stated there is no question that the traffic signal at Indian Grave Road is needed. He asked if the approval for the $300,000 goes away if the proiect does not go through. Mr. Mahoney indicated that he would research the board's action with regard to this matter and report back. Supervisor McNamara stated that VDOT is responsible for roads, and the County needs to be very careful about funding traffic signals if there is no clear economic development benefit. Supervisor Church: (1) He asked Mr. Hodge to verify whether or not the City is charging a fee for use of the trails at Carvins Cove. He has received communication from a citizen regarding this concern. (2) He encouraged everyone to pet out and vote today and indicated that the polls remain open until 7:00 p.m. (3) He reported on the excellent turnout at the Glenvar Middle School dedication, and stated that the residents are very happy with the results and they commend the Board for their cooperative efforts. O. WORK SESSIONS (4th Floor Conference Room) 1. Work session with Real Estate Valuation and Community Development to demonstrate GIS Internet capabilities. (Todd Booth, Engineering/GIS Supervisor; Myra Williamson, Real Estate Technology Support; Gary Coleman, GIS Coordinator) TIME: 4:45 P.M. UNTIL 5:12 P.M. PRESENTED BY: TODD BOOTH, MYRA WILLIAMSON AND GARY COLEMAN STAFF PRESENTED A DEMONSTRATION OF THE GIS INTERNET DATA BASE SYSTEM TO THE BOARD. 2. Work session to discuss year-end financial reports and impact of state budget reductions. (Diane Hyatt, Chief Financial Officer; Brent Robertson, Budget Director) TIME: 5:13 P.M. UNTIL 6:45 P.M. PRESENTED BY: DIANE HYATT AND BRENT ROBERTSON DIANE HYATT REVIEWED THE YEAR-END FINANCIAL SUMMARY REPORTS THE COUNTY HAD A NET SURPLUS OF $1,186,711 FOR THE FY ENDED JUNE 30 2002. RECOMMENDATIONS FOR USE OF THE FUNDS INCLUDED: HEALTH INSURANCE, PURCHASE OF VEHICLES, AND MAINTENANCE OF CURRENT SERVICE DELIVERY LEVELS. BRENT ROBERTSON REPORTED ON THE FUNDING REDUCTIONS FROM THE STATE. THE ORIGINAL FY 02-03 CUTS TOTALED $256,280, AND AN ADDITIONAL $228,256 HAS BEEN CUT AS OF NOVEMBER 1, 2002 IT IS ANTICIPATED THAT FURTHER REDUCTIONS WILL FOLLOW. THE FOLLOWING INDIVIDUALS SPOKE REGARDING FUNDING CUTS TO THEIR DEPARTMENTS: STEVE MCGRAW, CLERK OF CIRCUIT COURT; FRED ANDERSON, TREASURER; NANCY HORN, COMMISSIONER OF THE REVENUE; RANDY LEACH, COMMONWEALTH ATTORNEY; DIANA ROSAPEPE, LIBRARY DIRECTOR; AND RAY LAVINDER. CHIEF OF POLICE. GERALD HOLT, SHERIFF, DISCUSSED THE POSSIBILITY OF IMPLEMENTING FEES IN THE SHERIFF'S OFFICE TO HELP OFFSET THESE REDUCTIONS. IT IS ANTICIPATED THAT THE FEES COULD GENERATE APPROXIMATELY $238,850 PER YEAR IT WAS THE CONSENSUS OF THE BOARD TO DISCUSS THESE ISSUES FURTHER AT THEIR MEETING ON NOVEMBER 19 2002. THE COMMONWEALTH ATTORNEY'S OFFICE WAS GIVEN AUTHORIZATION TO PROCEED WITH HIRING ONE ADDITIONAL ATTORNEY. P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made; Sec. 2.2-3711 A (7) consultation with legal counsel and briefings by staff members regarding a specific legal matter requiring the provision of legal advice, namely water agreement with the City of Roanoke. JBC MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSIONS AT 4:35 P.M. URC Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 6:55 P.M. UNTIL 7:55 P.M. R-110502-6 JBC MOTION TO ADOPT CERTIFICATION RESOLUTION URC R. ADJOURNMENT JBC ADJOURNED MEETING AT 7:57 P.M. 8 pOAN ~ '~~~~~ O F4 ~ , ,: y ~ c~ 183 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA November 5, 2002 Good afternoon and welcome to our meeting for November 5, 2002. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Darryl Crim North Roanoke Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the County of Roanoke for receiving the "Disability Friendly Business" Award for demonstrating `disability friendly' employment practices 2. Proclamation declaring November 17 - 23, 2002 as American Education Week in Roanoke County D. BRIEFINGS 1 ® Recycled Paper E. NEW BUSINESS Resolution petitioning the Circuit Court for a Writ of Election to fill the vacancy in the constitutional office of the Commonwealth Attorney. (Paul Mahoney, County Attorney) 2. Proposed amendments to the Roanoke County Charter. (Paul Mahoney, County Attorney) F. FIRST READING OF ORDINANCES First Reading of an ordinance amending Section 22-204 "Mandatory Water Conservation Measures" of the Roanoke County Code to clarify restrictions of the filling of swimming pools and the watering of lawns, gardens and golf courses. (Elmer Hodge, County Administrator) 2. First reading of an ordinance to vacate a 15' access easement on Lot 8 and release a reservation for water storage tank on a Public Utility Lot, created by Subdivision Plat for Section 8, Falling Creek Estates, in Plat Book 21, Page 20, and combined into New Lot 8A in Plat Book 24, Page 5, Vinton Magisterial District. (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the creation of and financing for a local public works improvement project, Glenvar Heights Boulevard water line extension project, Catawba Magisterial District. (Gary Robertson, Utility Director) 2. Second reading of an ordinance to authorize the acquisition of the necessary easements to construct Phase 5 of the North Loop Water Transmission Line Project, Catawba Magisterial District. (Gary Robertson, Utility Director) H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Grievance Panel 3. Parks & Recreation Advisory Commission (Appointed by District) 4. Roanoke Valley Regional Cable Television Committee 5. Roanoke Valley Resource Authority 2 6. Virginia Western Community College Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -May 14, June 11 and October 22, 2002 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3. Request to accept water and sewer facilities serving Cresthill Commons, Cave Spring Magisterial District. 4. Request to accept a Virginia Department of Health grant in the amount of $33,012.50 to purchase an ambulance. 5. Request from to accept a Virginia Department of Health grant in the amount of $12,315 to purchase new cardiac heart monitors 6. Request to accept a Virginia Department of Health grant in the amount of $6,242 to purchase extrication equipment Qaws of life) 7. Nomination of a section of Bottom Creek as Exceptional State Waters 8. Request to accept an Aggressive Driver Enforcement Grant in the amount of $4,000.00 from the Twenty-Third Judicial District Court-Community Corrections 9. Request to accept a grant in the amount of $8,500 from the Department of Motor Vehicles for DUI Selective Enforcement /Injury Accident Reduction J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 3 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4th Floor Conference Room) 1. Work session with Real Estate Valuation and Community Development to demonstrate GIS Internet capabilities. (Todd Booth, Engineering/GIS Supervisor; Myra Williamson, Real Estate Technology Support; Gary Coleman, GIS Coordinator) 2. Work session to discuss year-end financial reports and impact of state budget reductions. (Diane Hyatt, Chief Financial Officer; Brent Robertson, Budget Director) P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made; Sec. 2.2-3711 A (7) consultation with legal counsel and briefings by staff members regarding a specific legal matter requiring the provision of legal advice, namely water agreement with the City of Roanoke. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 4 ACTION NO. ITEM NO. ~~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Recognition of the County of Roanoke for receiving the "Disability Friendly Business" Award for demonstrating `disability friendly' employment practices SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge ~/r' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Rehabilitative Services has recognized the County of Roanoke as one of three companies in the Roanoke Valley to receive the "Disability Friendly Business" award. Other recipients of the award include the Home Shopping Network and Carillon Health Systems. These three companies are the first to receive this award for the Roanoke Valley. The purpose of the award is to recognize Virginia businesses for demonstrating best practices with regard to hiring, accommodating and providing equal service to individuals with disabilities. The County is receiving this award as a result of their efforts to promote hiring of individuals with disabilities. The departments of Human Resources, General Services, and Parks, Recreation and Tourism have been actively involved in meetings with the Department of Rehabilitative Services to coordinate this endeavor. Mr. Dan Semones, Department of Rehabilitative Services, will be here to present the award to the County. Accepting the award will be Joe Sgroi, Director of Human Resources; Anita Hassell, Assistant Director of Human Resources; Anne Marie Green, Director of General Services; Pete Haislip, Director of Parks, Recreation & Tourism; and Debbie Pitts, Assistant Director of Recreation e - x arr ~~ ESS LEADERS ~~pP~~~ SERVICES O~ ,~~ The Virginia Business Leadership Network The Disability Services Boards of Virginia The Virginia Department of Rehabilitative Services proudly recognize County of Roanoke General Services Department for outstanding success and commitment to employing, accommodating, and providing products and services accessible to individuals with disabilities. .~ e norable John H. a er Disability Frien ly Business Progr pokesman 2? Date e /~ ,~" I ~~ ESS LEADERS\ O~' ~,pP`''' SERVICES/ O~\ ~~ The Virginia Business Leadership Network The Disability Services Boards of Virginia The Virginia Department of Rehabilitative Services proudly recognize Counfy of Roanoke Parks, Recreation & Tourism for outstanding success and commitment to employing, accommodating, and providing products and services accessible to individuals with disabilities. 0 orable John H. Hag Disability Friend Business Program S k sman Z ?~-- Date c-i ~~ ESS LEADERS p ,~ O~\ ~~ O~s~e/l/ QoP~~~ \~ SERVICES/ The Virginia Business Leadership Network The Disability Services Boards of Virginia The Virginia Department of Rehabilitative Services proudly recognize County of Roanoke Department of Human Resources for outstanding success and commitment to employing, accommodating, and providing products and services accessible to individuals with disabilities. norable John H. Hager Disability Frien Business Program S swan n Date ACTION NO. ITEM NO. C- •~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 5, 2002 Proclamation declaring November 17 - 23, 2002 as American Education Week in Roanoke County Diane S. Childers Clerk to the Board Elmer C. Hodge ~# County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools have requested a proclamation declaring November 17 - 23, 2002 as American Education Week in Roanoke County. The County school system has long been recognized for providing outstanding educational opportunities, as well as for bringing together educators, parents, students and the business community in a shared enterprise. The requested proclamation recognizes the Roanoke County School Board, the public school system, its staff and employees, for their dedication to educating the children in our area. Ms. Allyn Mitchell, Northside High School, will be present to accept the proclamation. L l~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 PROCLAMATION DECLARING NOVEMBER 17 - 23, 2002 AS AMERICAN EDUCATION WEEK IN ROANOKE COUNTY WHEREAS, public schools are the backbone of our democracy, providing young people with the tools they need to maintain our nation's precious values of freedom, civility, and equality; and WHEREAS, by equipping young Americans with both practical skills and broader intellectual abilities, schools give them hope for, and access to, a productive future; and WHEREAS, education employees, be they custodians or teachers, bus drivers or librarians, work tirelessly to serve our children and communities with care and professionalism; and WHEREAS, Roanoke County Public Schools have a long and honorable history of providing an outstanding education at all levels, from elementary through high school; and WHEREAS, schools are community linchpins, bringing together adults and children, educators and volunteers, business leaders and elected officials in a common enterprise. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim November 17 -23, 2002, as the 81St annual observance of AMERICAN EDUCATION WEEK, in recognition of the Roanoke County School Board, the Public School System, its staff and employees, and commend them on their dedication to learning, teaching and caring for our children, the future of Roanoke County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, NOVEMBER 5, 2002 RESOLUTION R-110502-1 REQUESTING THE CIRCUIT COURT OF ROANOKE COUNTY TO ORDER AN ELECTION ON FILLING THE VACANCY IN THE CONSTITUTIONAL OFFICE OF THE COMMONWEALTH ATTORNEY WHEREAS, Section 24.2-228.1 of the Code of Virginia, 1950, as amended, provides that a vacancy in any elected constitutional office shall be filled by a special election; and WHEREAS, Francis Burkart, III has submitted his resignation from the office of the Commonwealth Attorney for Roanoke County, effective October 31, 2002; and WHEREAS, pursuant to the authority granted by the Code of Virginia, the Board of Supervisors of Roanoke County proposes to call a special election to take the sense of the voters of the County on filling the vacancy in the constitutional office of the Commonwealth Attorney; and WHEREAS, Section 24.2-682 of the Code of Virginia, 1950, as amended, provides that a special election to fill the office of any constitutional office shall be held promptly; and WHEREAS, the Board hereby finds that due to the costs of a special election, and that since the next general election for this office is scheduled for November, 2003, it would be just and proper to schedule this special election for November 4, 2003. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby petitions the Circuit Court of Roanoke County to order ~_ .~ -1- an election on November 4, 2003, on the filling of the vacancy in the constitutional office of the Commonwealth Attorney. 2. That the Clerk of the Board is instructed to immediately file a certified copy of this resolution with the Circuit Court of Roanoke County, Virginia. 3. That the Secretary of the Electoral Board of Roanoke County, Virginia, shall publish a notice of such election in a newspaper of general circulation in the County once at least ten days prior to such election. 4. That the County Administrator is hereby authorized and directed to take such actions as may be necessary to accomplish the intent of this resolution. 5. That this resolution shall take effect immediately. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors, Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Circuit Court Electoral Board -2- _, ACTION NO. ITEM NO. ~ s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: A resolution petitioning the Circuit Court for a Writ of Election to fill the vacancy in the constitutional office of the Commonwealth Attorney SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This Resolution petitions the Circuit Court of Roanoke County to issue a writ of election to fill the vacancy in the constitutional office of the Commonwealth Attorney due to the resignation from that office by Francis "Skip" Burkart, III. Sec. 24.2-228.1 of the Code of Virginia provides that a vacancy in any elected constitutional office shall be filled by a special election. The governing body of the county or city in which the vacancy occurs shall, within fifteen days of the occurrence of the vacancy, petition the circuit court to issue a writ of election to fill the vacancy. This special election shall be held "promptly," and it may be held on the same day as the November general election day. It cannot be held within sixty days of a general or primary election, nor can it be held on the same day as a primary election. The next ensuing general election for this office is scheduled for November 4, 2003. The Registrar of Election advised me that the cost of a special election in Roanoke County would be approximately $25,000. In the interests of economy of time and resources, and since the term of this office expires December 31, 2003, it is recommended that the Board consider petitioning the court to schedule this special election to fill this vacancy to coincide with the next general election for this office: November 4, 2003. The highest ranking deputy officer orfull-time assistant attorney shall be vested with all the powers, shall perform all the duties, and shall be entitled to all of the privileges and protections of this office, until the voters fill the vacancy by election and the person so .~ ~- elected has qualified and taken the oath of office. Randy Leach, Esq. Is the chief deputy, and he will serve as Commonwealth Attorney upon Mr. Burkart's resignation. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this Resolution. ,., r t.;~• f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, NOVEMBER 5, 2002 RESOLUTION REQUESTING THE CIRCUIT COURT OF ROANOKE COUNTY TO ORDER AN ELECTION ON FILLING THE VACANCY IN THE CONSTITUTIONAL OFFICE OF THE COMMONWEALTH ATTORNEY WHEREAS, Section 24.2-228.1 of the Code of Virginia, 1950, as amended, provides that a vacancy in any elected constitutional office shall be filled by a special election; and WHEREAS, Francis Burkart, III has submitted his resignation from the office of the Commonwealth Attorney for Roanoke County, effective October 31, 2002; and WHEREAS, pursuant to the authority granted by the Code of Virginia, the Board of Supervisors of Roanoke County proposes to call a special election to take the sense of the voters of the County on filling the vacancy in the constitutional office of the Commonwealth Attorney; and WHEREAS, Section 24.2-682 of the Code of Virginia, 1950, as amended, provides that a special election to fill the office of any constitutional office shall be held promptly; and WHEREAS, the Board hereby finds that due to the costs of a special election, and that since the next general election for this office is scheduled for November, 2003, it would be just and proper to schedule this special election for November 4, 2003. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby petitions the Circuit Court of Roanoke County to order an election on November 4, 2003, on the filling of the vacancy in the constitutional office of ~- the Commonwealth Attorney. 2. That the Clerk of the Board is instructed to immediately file a certified copy of this resolution with the Circuit Court of Roanoke County, Virginia. 3. That the Secretary of the Electoral Board of Roanoke County, Virginia, shall publish a notice of such election in a newspaper of general circulation in the County once at least ten days prior to such election. 4. That the County Administrator is hereby authorized and directed to take such actions as may be necessary to accomplish the intent of this resolution. 5. That this resolution shall take effect immediately. A-110502-2 ACTION NO. ITEM NO. E- a~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: November 5, 2002 Proposed Amendments to the Roanoke County Charter Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: l,~~ ~ `~~~° ~~~h mow'' ~ .-7n®-v~tr+/ G' ,-o~ G~ SUMMARY OF INFORMATION: At your work session with Mr. Giesen on October 22, 2002, you discussed requesting the 2003 General Assembly to amend the Roanoke County Charter to authorize the levy of a local tax on cigarettes and tobacco products. Staff has identified two other possible amendments to the County Charter which are of a "house-keeping" nature. This report requests Board concurrence to submit these "house-keeping" Charter amendments to the General Assembly along with the amendment expanding County taxing authority. Sec. 15.2-202 of the State Code sets out the procedure for a locality to request an amendment to its existing Charter. The locality must publish in a newspaper of general circulation the text or an informative summary of the charter amendment. This publication must also provide at least ten days notice of the time and place of a hearing on this charter amendment. Upon completion of the public hearing and adoption of the amendments the locality may request the General Assembly to grant it an amendment to its existing charter. Staff proposes that the Charter amendment public hearing be scheduled for November 19, 2002, at 7:00 p.m. The notice will be published in the Roanoke Times and World News on November 9, 2002. The "house-keeping" amendments are as follows: 1. Amend Chapter 11 "Department of Social Services" so that it complies with current State Code provisions and County practices. The social services board is now an advisory board. 2. Amend Chapter 12 "Department of Education." The existing Charter provides that the School Board shall be appointed by the School Board Selection Commission. It is proposed that this chapter be amended to reflect the fact that the School Board is elected directly by the citizens. ALTERNATIVES: 1. Publish and schedule a public hearing for a Charter amendment seeking authority to levy a cigarette and tobacco tax. 2. Publish and schedule a public hearing for all of the Charter amendments described above. 3. Publish and schedule a public hearing for some, but not all, of the Charter amendments described above. STAFF RECOMMENDATION: Staff recommends that the Board authorize the publication of these proposed Charter amendments on November 9, 2002, and schedule the public hearing on these Charter amendments for November 19, 2002. If these amendments are adopted by the Board after the public hearing, then staff will request a Charter bill amendment in the 2003 session of the Virginia General Assembly. VOTE: Supervisor Church motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Paul M. Mahoney, County Attorney ~' Sec. 11.04. Social Services Advisory Board. -The social services advisory board shall consist of tree at least seven existing members appointed by the board of supervisors to serve terms of four years, one representing each election or magisterial district, and one representative from the City of Salem. One member shall also be a member of the board of supervisors. The board shall elect its own chairman and shall meet monthly. In addition to regularly scheduled meetings, it may meet at the call of the chairman or on the petition of at least two of the members. The social services advisory board shall have the authority to adopt necessary rules and regulations not in conflict with this charter or general law concerning such department. Sec. 12.02. School board. -The county school board shall be composed of the same number of members as there are members of the board of supervisors, who shall be elected by the voters from each magisterial or election district of the county, wk-e for four-year terms. The school board shall elect its own chairman. The chairman of the school board shall be considered head of this department for the purpose of appearing before the board of supervisors, unless some other person in the department shall be designated by the school board for such purpose. ~"~ TOBACCO TAX FOR ROANOKE COUNTY Roanoke County is seeking authority from the 2003 session of the Virginia General Assembly to levy and collect a tax on cigarettes and tobacco products. Roanoke County would adopt a local ordinance to administer and enforce this local tax as provided in Sec. 58.1-3832 of the Code of Virginia. Need: Roanoke County needs new revenue sources to meet the many demands that have been placed upon the County. Lack of funding from the State has caused the County to take responsibility for school capital construction, as well as a greater portion of operating funding for public services such as Schools, Police, Social Services, Libraries and Constitutional offices. In addition, numerous state and federal mandates compel us to make major expenditures for special education, disability, and environmental issues. Roanoke County is in the middle of a $120 million school capital construction program. In the first phase, the County funded $50 million of construction with bonds sold through the VPSA. We will be paying the debt service on this construction for twenty years. We are now planning for the second phase of a three-phase capital construction program. The Commonwealth is retreating from its modest assistance to localities for school construction. These capital costs will be borne solely by localities for the foreseeable future. Roanoke County needs new sources of local tax revenue to fund the principal and interest payments on the long term debt that it will incur for these capital expenditures. Currently, the surrounding localities of the City of Roanoke and the City of Salem have imposed a cigarette tax. Several tobacco stores have moved into the County of Roanoke in order to avoid the taxes charged by our surrounding localities. We believe, and they concur, that an equal tax across all of our localities would benefit us all. Fiscal Impact: Roanoke County's budget and finance departments have prepared an estimate of the new local tax revenues that could be generated by a tax on cigarettes and tobacco products based upon the actual tax collections of Roanoke City and the estimates prepared by the City of Salem. With a 17 cents per cigarette pack tax the City of Roanoke generates approximately $1.4 Million annually. The City of Salem adopted this tax in August 2002, but it estimates that it will receive $800,000 annually with its 15 cents per cigarette pack tax. Roanoke County estimates that it will generate approximately $40,000 for each one cent of tax per cigarette pack. If Roanoke County levied a tax equal to the rate of the City of Salem, it could generate $600,000 annually in new local tax revenues. - ,~ Proposal: Roanoke County proposes that it be granted the authority to levy and collect a tax on cigarettes and tobacco products, either by amending its County Charter or by amending general law to permit all counties in this Commonwealth to levy and collect this tax. Tax equity and simple fairness supports this request. The Roanoke Valley is one economic unit; the Cities of Roanoke and the City of Salem both levy this tax, yet Roanoke County cannot. ~` § 2.02. Taxing powers. --In addition to the powers granted by other sections of this Charter and general law, the county shall have the power to raise annually by taxes and assessments, as permitted and limited by general law, in the county such sums of money as the board of supervisors shall deem necessary to pay the debts and defray the expenses of the county in such manner as the board of supervisors shall deem expedient. In addition to, but not as a limitation upon, this general grant of power the county shall have power to levy and collect ad valorum taxes on real estate and tangible personal property and machinery and tools; to levy and collect taxes for admission to or other charge for any public amusement, entertainment, performance, exhibition, sport or athletic event in the county, which taxes may be added to and collected with the price of such admission or other charge; to levy and collect taxes on hotel and motel rooms not to exceed five percent of the amount charged for the occupancy thereof; to levy and collect taxes on the sale of meals, including nonalcoholic beverages, only as provided for by general law and such tax shall apply also to food prepared on premises and sold to take out, such tax is subject to limitations as may be imposed by general law; to levy and collect taxes on cigarettes and tobacco products, pursuant to Section 58.1- 3832; to levy and collect privilege taxes, local general retail sales and use taxes as provided by law; unless prohibited by law, to require licenses, prohibit the conduct of any business, profession, vocation or calling without such license, require taxes to be paid on such licenses in respect of all businesses, professions, vocations and callings not exempted by prohibition of general law; to franchise any business or calling so as to protect the public interest; and to require licenses of all owners of vehicles of all kinds for the privilege of using the streets and other public places in the county, require taxes to be paid on such licenses and prohibit the use of streets, alleys and other public places in the county without such license; premed In addition to the other powers conferred by law, the County of Roanoke shall have the power to impose, levy, and collect, in such manner as its board may deed expedient, a consumer or subscriber tax at a rate or rates not exceeding those authorized by general law upon the amount paid for the use of gas, electricity, telephone, and any other public utility service within the county, or upon the amount paid for any one or more of such public utility services, and may provide that such tax shall be added to and collected with bills rendered consumers and subscribers for such services. ~~ (Acts of Assembly, 1989 session, Ch. 119, approved 3-6-89; Acts of Assembly, 1993 session, Ch. 3, approved 2-9-93) ACTION NO. ITEM NO. t' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: ORDINANCE AMENDING SECTION 22-204 "MANDATORY WATER CONSERVATION MEASURES" OF THE ROANOKE COUNTY CODE TO CLARIFY RESTRICTIONS OF THE FILLING OF SWIMMING POOLS, THE WATERING OF LAWNS, GARDENS, AND GOLF COURSES SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance amends Section 22-204, "Mandatory Water Conservation Measures" a portion of the ordinance adopted on October 8, 2002, declaring that a water supply emergency exists and implementing water conservation measures to restrict the use of water by Roanoke County citizens. This amendment limits the watering of tees and greens on golf courses to the hours of 8 p.m. and 8 a.m. This limitation is consistent with those recommended by Governor Warner in his declaration. This Amendment allows the filling of new swimming pools, in addition to the replenishing of the water level in existing swimming pools, if necessary to maintain the structural integrity of the pool. This limitation is consistent with those recommended by Governor Warner in his declaration. This amendment also clarifies the opportunity to water new lawns and plants. The Governor's declaration addresses the watering of lawns. The ordinance adopted last month imposed limitations on the watering of shrubbery, trees, grass, plants and other vegetation in addition to lawns. The model ordinance from VML, and the adopted U:\WPDOCS\AGENDA\CODE\WATER. CONSERVATION. RPT.doc ~i ordinances from other jurisdictions include watering restrictions for shrubbery, trees, grass, plants and vegetation in addition to lawns. The first reading of this ordinance is scheduled for November 5, 2002; and the second reading is scheduled for November 19, 2002. SCAL IMPACT: The fiscal impacts will be the same as those identified for Ordinance 100802-3. ALTERNATIVES: The Board directed staff to propose modifications or clarifications to Ordinance 100802-3 at this meeting. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this amendment. U: \WPDOCS\AGENDA\CODE\WATER. CONSERVATION.RPT. doc • • Z O Uy+ I.L. W Q ~"' V Z Q r ''~^ V, //Z V/ a v h / : F ~ . ~ 1~/ F~1 VV U A ~ . ~~ c .~ o x ~ o ~ ~ ~, ~~ 0 ~, ~ N ~~ ~ ~~ Qfn U O' N ~ Q fA O }? Y ~ p ~ ~ ~ E ~ ~ ~ > ~ ~ }' O i N Q i r-.~ ~ ~ ~ ~~~ ~ ~ N p ~ O ~ -~ ~ O O ~ to N O ~ (~ a--' ~ ~ V ([5 ~ ~ 3 ~ v-- L-' ~ p E 3 ° •~ C ' N o vi i~ ~ o ~ O ~ o ~ ~ ~ cc~c U Oo , ~,,,~ U C ~ ~ ''~u~ i v •~ a, O m .C LO-~- Q. c~ "- i. i ~ a~m~ N ~}, C ~ E ~ ' •~ L +~ Q O ~ U '- (n ~ ~ ~ N ~ ~ ~ ~ ' ~ ~ O ~ ~ ~"- c~ 3 ~ o ~- ou~. 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Q O 3~ 'p .Q W ~ N L ~ i U ~ ~ ~ tiy. ~ ~ O ~ U .~ O ~ ~ ~ ~ ~ p ~ ~ ~ ~ ~ }' cif O O ~ O ~ ~ • ~ > 0 O O ;Q O ~ Q. ~ L L W ~ S ~ ~ ~ ~ C Z Z rl ~ Z° O Z~o Z O ~~- ~ U~~'y a - . W ~ ~ ~ Y O ~ ~ ~ ~ ~ O C C i (~ (n ~ ~ 'O ~ ~ Q c = C'3 ~X ~U ~ ~ ~ off ~ ~ > > ~ N Q ~ U ~ ~ O ~ i ~ O"O O~ (~ 1' c'9 O N O (6 Fi AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 ORDINANCE AMENDING SECTION 22-204 "MANDATORY WATER CONSERVATION MEASURES" OF THE ROANOKE COUNTY CODE TO CLARIFY RESTRICTIONS ON THE FILLING OF SWIMMING POOLS, THE WATERING OF LAWNS, GARDENS AND GOLF COURSES WHEREAS, on October 8, 2002 the Board of Supervisors of Roanoke County, Virginia adopted Ordinance 100802-3 declaring that a water supply emergency exists and implementing water conservation measures to restrict the use of water by citizens in Roanoke County; and, WHEREAS, the Board finds that imposing water restrictions upon golf courses to limit watering to tees and greens between certain limited hours is necessary and appropriate; and, WHEREAS, the Board further finds that clarifications are necessary to permit watering of new lawns and plantings by individuals; and, WHEREAS, the first reading of this ordinance was held on November 5, 2002, and the second reading was held on November 19, 2002. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia, as follows: § 1. That Section 22-204 "Mandatory Water Conservation Measures" of Chapter 22 of the Code of the County of Roanoke is hereby amended and reenacted as follows: Sec. 22-204. Mandatory water conservation measures. When mandatory water conservation measures are in effect, the general public, 1 ~~ businesses and public agencies shall comply with the following water use restrictions: (a) Fountains. Operation prohibited. (b) Paved areas. Washing prohibited except for immediate health and safety requirements, or except for commercial or industrial operations using high pressure low consumption equipment. Washing for maintenance purposes one time within any twelve (12) month period is permitted. (c) Swimming pools. Prohibit filling of outdoor swimming pools. Filling or replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted. (d) Vehicle washing. Prohibit non-commercial washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, except in commercial facilities if operating with high pressure low consumption equipment or operating with a water recycling system. The County Administrator may order the curtailment of the hours of operation of such commercial facilities or operations offering such services to the public or washing their own equipment. (e) Restaurants. Serve water to customers only upon request. (f) Public Utilities. Conduct sewer and hydrant flushing only for the purpose of fire suppression or other public emergency. Flushing to meet immediate health and safety requirements is exempt. (g) Lawns and Gardens. Eliminate watering of shrubbery, trees, lawns, grass, plants or other vegetation. The watering of freshly planted plants and new, replanted or resodded lawns, indoor plantings, 2 F~ greenhouse or nursery stocks and watering by commercial nurseries of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days is permitted. The watering of tees and greens on golf courses between the hours of 8:00 pm and 8:00 am is permitted. Newly planted, replanted or resodded fairways may be watered for a period not to exceed thirty (30) days. (h) Eliminate the washing of the exteriors of commercial or industrial buildings, homes or apartments. Washing for maintenance purposes one time within any twelve (12) month period is permitted. (i) Private wells and surface water withdrawals. Eliminate watering of lawns, gardens, shrubbery, trees, grass, plants or other vegetation (except indoor plantings, greenhouse or nursery stocks is permitted), washing of automobiles, trucks, trailers, boats, airplanes or any other type of mobile equipment, or filling of outdoor swimming pools (replenishing to maintain the structural integrity of the pool or to ensure swimmer health and safety is permitted). Watering of freshly planted plants upon planting and new and replanted or resodded lawns for a period not to exceed thirty (30) days, tees and greens on golf courses, athletic fields and facilities, is permitted. § 2. That this amendment shall be effective immediately upon its adoption. 3 0~ ~OANp,Y~` ~ v' ~ ~ J/'"" AGENDA ITEM O. ~_ ,~ ~ /~-~ Z 1838 ~(.r ~ A~~EA NCE REQ~EST PUBLIC FIEARING OR®INANCE 'CITIZEN COMMENTS S U Ei.J E CT: ~ 1Y~ ~ vl./~~1--~Z~/~! ~.~ 1~~~ r- /Q ~ s' Tl,~ ~;. ~TI,T,~, I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ~Vh/EA/ ICe4LLE® T® Tf~E ~E~TERIV' /WILL G/10E MY/1/ANIEAl1fD AD®ii~SS FOR THE REC®RD. ! ~t GRL~E T~ A~/~JE B)' 3h6E GU/®~L/IVES LISTED EELOW; ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO ThIE CLERK TO THE B®AR® NAME: j v~~ 1~-4~~~c ADDRESS: ~~ ~ ~y~,,~p ~, 11 ~. PHONE: _ ~lt~ Cl Z-~ ~ `7 ,'~; s v ~j-'`' f Vv o~ROaN%F6 / ~--~I° / AVEN®M ITEM O^ ~ z ~ '.~ z &u~~ ~~~~ NC~ R~U~VT 1$38 PUBLIC HIEARlNG ®R®!Nl~NCE ~--CITIZEN COMMENTS ~~ c - SUBJECT: ~ ~'t~'rz _t2~ ~~~~c~~'Ca-~-S I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. W/H®EN~(~C~Ae L®LcE~h® ®T4 TH/L~/~!l®~~TETRAS, 0lbY~LpL vGip~4('~E MY lI/AcME~pA/a0D/ ~~+®TDCR~SS ~FV/~ / I7G /<G`i®/ti®w ~ ~iV/~~~ l ®~~/®E 67 1 / /7E ~~'®G~~/®~~ it®67 f G® ®Eir ii Imi ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk writfen authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AN® E~IVE TO THE CLERK TO THE BOAR® NAME: ~ 'L°i~ ~~ ~~~~ ADDRESS: - - ~~OQ~_13 ~.~2w, S ~~~ ~ ~ ~' L~lo{- PHONE: ~J (y ~ ~ ~''~~ ~ t ACTION NO. ITEM NO. ~'" a~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: First Reading of an Ordinance to Vacate a 15' Access Easement on Lot 8, and Release a Reservation for Water Storage Tank on a Public Utility Lot, Created by Subdivision Plat for Section 8, Falling Creek Estates, in Plat Book 21, Page 20, and Combined into New Lot 8A (Tax Map No. 51.03- 2-9) in Plat Book 24, Page 5, in the Vinton Magisterial District. SUBMITTED BY: Arnold Covey, Director Department of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: By subdivision plat for Section 8, Falling Creek Estates, recorded in Plat Book 21, page 20, Falling Creek Development, L.C. (the Developer) created Lot 8 and an adjoining "Public Utility Lot Reserved for Water Storage Tank". A "15' Access Easement" was dedicated across Lot 8 for access to the tank lot. In June 2000, the Developer relocated the water tank lot and access easement to Lots 17 and 18. By combination plat recorded in Plat Book 24, page 5, Lot 8 and the Public Utility Lot were combined to create New Lot 8A, currently identified on the Roanoke County Land Records as Tax Map #51.03-2-9. The 15' access easement remains across the front portion of New Lot 8A. Falling Creek Development, L.C., is in the process of selling New Lot 8A to a contract purchaser, who has requested that the referenced encumbrances be removed from the property. The owner/developer is therefore petitioning for vacation of the 15' access easement as shown on Exhibit A attached hereto, and for release of the `public F~ utility lot' restriction to the extent that any exists. Staff has no objection to the proposed vacation and release. FISCAL IMPACT: All costs associated with this vacation and release will be the responsibility of the Petitioner. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the 15' access easement and release the public utility lot reservation on New Lot 8A. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, November 5, 2002 ORDINANCE TO VACATE A 15' ACCESS EASEMENT ON LOT 8, AND TO RELEASE A RESERVATION FOR WATER STORAGE TANK ON A PUBLIC UTILITY LOT, CREATED BY SUBDIVISION PLAT FOR SECTION 8, FALLING CREEK ESTATES, IN PLAT BOOK 21, PAGE 20, AND COMBINED INTO NEW LOT 8A (TAX MAP NO. 51-03-2-9) IN PLAT BOOK 24, PAGE 5, IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, by subdivision plat for Section 8, Falling Creek Estates, recorded in Plat Book 21, page 20, Falling Creek Development, L.C. (the Developer) created Lot 8 and an adjoining "Public Utility Lot Reserved for Water Storage Tank"; and, WHEREAS, a "15' Access Easement" was dedicated across Lot 8 for access to the public utility lot; and, WHEREAS, the water tank lot has been relocated to Lots 17 and 18, and the "Public Utility Lot" has been combined with Lot 8 to create New Lot 8A (Tax Map #51.03-2-9), by plat recorded in Plat Book 24, page 5; and, WHEREAS, Petitioner/Developerhas requested that the 15' access easement be vacated and that the reservation of the public utility lot for water storage tank be released, to the extent that such reservation constitutes a restriction upon the property; and, WHEREAS, the public utility lot and the 15' access easement are no longer required and staff has no objection to the Petitioner's request; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, 1 r'-~ WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on November 5, 2002; the public hearing and second reading of this ordinance were held on November 19, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia, as follows: 1. That the existing "15' Access Easement" and the "Public Utility Lot Reserved for Water Storage Tank", as shown and created on the subdivision plat for Section 8, Falling Creek Estates, recorded in Plat Book 21, page 20, and further shown on Exhibit A attached hereto, be, and hereby are, vacated and released pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions specified in this ordinance. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner ,Falling Creek Development, L.C. 2. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). 2 ~.'~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 ORDINANCE 0-110502-3 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, GLENVAR HEIGHTS BOULEVARD WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Glenvar Heights community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on October 22, 2002, and the second reading was held November 5, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water 1 extension for the Glenvar Heights community. The total construction cost of this public water project is estimated to be $146,000 to be initially financed as follows: Citizen Participation (23 at $3,555 each) $81,765 Advance from the Public Works Participation Fund $64,235 TOTAL $146,000 That there is hereby appropriated for this project the sum of 64 235 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Glenvar Heights Boulevard Water Line Extension Project" prepared by the Roanoke County Utility Department, dated 11/05/02 The Glenvar Heights Boulevard Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $4,900 ($3,555 toward construction costs, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before February 5, 2003, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: 2 (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the February 5, 2003, deadline (other than new property owners) shall pay a minimum of $7,134 [$3,555 construction costs plus 25% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $4,900, said costs to be paid in full and in advance of connection to the 3 public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Danial Morris, Director, Finance 4 G-~ U • ~ U ~ W W ~ ~ a Z O m ~ ~ ~ ~ Z = W C'3 ~ W W = W a J > ~ z W J ~ C~ Q dam" N r ~ Q w a w w v W U~ ~ t ~ W W N j~ J W ~ ~ ~ ~ W Z ~ W ~- ~a a W a~ o w ~~ a o~ z z z z W ~ ~ J ~ w _ ~ W W _ ~ ~ W ~ ~ O a ww O a ~ ~ a o c LL W W J ~ ~ ~ ~ ~ z as N O O T a Z 2 a a ACTION NO. ITEM NO. t.5"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Second Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project - Glenvar Heights Boulevard Water Line Extension SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the request of several property owners on Glenvar Heights Boulevard, who were having problems with water quantity and/or quality of their private wells, Utility Department staff held a public meeting on August 19, 2002 at the Spring Hollow water treatment facility. The purpose of the meeting was to explain the process for establishment of a special utility service area through the Public Works Participation process. Twenty-seven (27) property owners attended the meeting. A letter dated August 26, 2002 was sent to 45 property owners on Glenvar Heights Boulevard and Dan Robin Road. From this mailing, Utility Department staff received thirty-five responses (23 in favor and 12 not interested). Based on this response and the location of interested property owners, a proposed service area to serve 43 properties was established as shown on the attached location map noted as Attachment "A". First reading of the subject ordinance was held on October 22, 2002. ~-i SUMMARY OF INFORMATION: Providing public water to the interested property owners would require construction of a 4,800 feet water line extension at an estimated cost of $146,000. This construction cost includes installation of water laterals up to the property line and meter boxes, which would serve all properties in the service areas. The attached ordinance establishes a special water service area for the project with each participating property owner paying their share of the cost through a special connection fee of $4,900. This connection fee includes the fair share of the construction cost ($3,555.00) required to extend the public water system to serve the 43 properties within the proposed service area plus $1,345.00, which represents 50 percent of the off- site water facility fee of $2,690. The ordinance also establishes a method of financing up to $3,555 for the initial participating property owners. The proposed connection fee of $4,900 would be applicable only if property owners financially commit to participate in the proposed project within 90 days of enactment of the ordinance. ALTERNATIVES: Alternative 1: Establish a special water service area along Glenvar Heights Boulevard, which could potentially serve 43 properties, as indicated on the attached sketch. Approve construction of an 8-inch diameter water line extension as shown on attached sketch. The estimated cost to construct this alternative is $146,000. For those property owners, who choose to not connect during the initial sign-up period, the construction cost would have a one time 25 percent increase (based on 5% annual increase for five years). Under this alternative, the total cost for initial participants would be $4,900 with later participants paying $7,134 (based on the present off-site facility fee of $2,690). Alternative 2: Do not approve request for extension of public water service to the proposed service area along Glenvar Heights Boulevard. FISCAL IMPACT: If Alternative 1 is selected, the total construction cost would be $146,000. The twenty- three (23) interested property owners would contribute $81,765. A transfer from the Public Works Participation Fund would fund the remaining $64,235. ~-1 STAFF RECOMMENDATION: Staff recommends that Alternative 1 be approved and that the Board of Supervisors adopt the attached ordinance after the second reading. Said ordinance shall authorize construction and financing for the Local Public Works Improvement Project, Glenvar Heights Boulevard Water Line Extension. ~~~ U ~ w > O w ~ ~ a ~ Z O m ~ ~ ~ ~ z = W C~ ~ w w = w a > ~ z W J ~ C~ a ~ N r ~ Q w a w w v oC w V > v> w ~w ~ ~ w cn o ~~ w Z ~ w~ HQ a V ~ O ~ ~ a ~ c~ z ? z Z W ~ _ ~ J w _ ~ W W _ ~ W ~ 0 0 O W W ~ a ~~ a O as J Q z as ~ H N O O T a z a a ~---1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, GLENVAR HEIGHTS BOULEVARD WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Glenvar Heights community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on October 22, 2002, and the second reading was held November 5, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water G- I extension for the Glenvar Heights community. The total construction cost of this public water project is estimated to be $146,000 to be initially financed as follows: Citizen Participation (23 at $3,555 each) $81,765 Advance from the Public Works Participation Fund $64,235 TOTAL $146,000 That there is hereby appropriated for this project the sum of 64 235 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Glenvar Heights Boulevard Water Line Extension Project" prepared by the Roanoke County Utility Department, dated The Glenvar Heights Boulevard Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $4,900 ($3,555 toward construction costs, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before February 5, 2003, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: G- ~ (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the February 5, 2003, deadline (other than new property owners) shall pay a minimum of $7,134 [$3,555 construction costs plus 25% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $4,900, said costs to be paid in full and in advance of connection to the G-~i public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. - ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 ORDINANCE 0-110502-4 FOR AUTHORIZATION TO ACQUIRE NECESSARY EASEMENTS TO CONSTRUCT PHASE 5 OF THE NORTH LOOP WATER TRANSMISSION LINE PROJECT WHEREAS, location plans for Phase 5 of the North Loop Water Transmission Line Project have been completed and the project will require acquisition of water line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate the completion of construction of the water transmission main through north Roanoke County between Spring Hollow and North Lakes; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on October 22, 2002; and the second reading was held on November 5, 2002. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary water line easements for Phase 5 of the North Loop Water Transmission Line is hereby authorized across the following properties, referenced by tax map number, from the property owners, their successors or assigns: Tax Map Nos. 43.00-01-45 54.02-04-72 54.02-04-01 54.02-04-74 54.02-04-24 54.03-01-05 1 54.02-04-28 54.03-01-18 54.02-04-29 54.03-01-52 54.02-04-68 54.03-01-53 54.02-04-69 54.04-07-01 54.02-04-70 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Capital Improvement Fund; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 2 t ACTION NO. ITEM NO. G' ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Second Reading of Ordinance -Authorization to Acquire Necessary Easements to Construct Phase 5 of the North Loop Water Transmission Line Project SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Phase 5 of the North Loop Water Transmission Line Project extends between the western boundary of the CRT property to the Westward Lakes Subdivision along Westward Lakes Drive. Construction of Phase 5 will complete the water transmission main through north Roanoke County between Spring Hollow and North Lakes. Phase 5 will provide full capacity to the north County service area by completing the 24-inch diameter water transmission line and bypassing a segment of smaller diameter pipe currently in service. This project will provide optimum water supply within the north water service area. This project is expected to begin in the spring of 2003 and be completed by July 2004. The first reading was held on October 22, 2002. SUMMARY OF INFORMATION: The Board of Supervisors has approved Phase 5 of the North Loop Water Transmission Line Project under the Capital Improvement Program. This project will involve acquisition of approximately 15 easements across the following properties depending on features encountered during surveying and design. t ~~ Tax Map Nos. 43.00-01-45 54.02-04-72 54.02-04-01 54.02-04-74 54.02-04-24 54.03-01-05 54.02-04-28 54.03-01-18 54.02-04-29 54.03-01-52 54.02-04-68 54.03-01-53 54.02-04-69 54.03-07-01 54.02-04-70 Preliminary negotiations have been made with the affected property owners in order to secure the right to access the property to perform surveying. Included is a list of potential properties located within the corridor identified for the project. Please note that all the properties on this list may not require acquisition of an easement. An Ordinance authorizing acquisition of the necessary easements is attached. FISCAL IMPACT: The cost of easement acquisition is included as part of the overall project budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors conduct the first reading of an ordinance authorizing acquisition of easements at the amount listed above. These amounts are based upon 40% of the assessed land value plus cost of expected damage caused by the work. These offers are consistent with the County's past policy for acquiring easements. G,- ~,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 ORDINANCE FOR AUTHORIZATION TO ACQUIRE NECESSARY EASEMENTS TO CONSTRUCT PHASE 5 OF THE NORTH LOOP WATER TRANSMISSION LINE PROJECT WHEREAS, location plans for Phase 5 of the North Loop Water Transmission Line Project have been completed and the project will require acquisition of water line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate the completion of construction of the water transmission main through north Roanoke County between Spring Hollow and North Lakes; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on October 22, 2002; and the second reading was held on November 5, 2002. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary water line easements for Phase 5 of the North Loop Water Transmission Line is hereby authorized across the following properties, referenced by tax map number, from the property owners, their successors or assigns: Tax Map Nos. 43.00-01-45 54.02-04-72 54.02-04-01 54.02-04-74 54.02-04-24 54.03-01-05 54.02-04-28 54.03-01-18 54.02-04-29 54.03-01-52 54.02-04-68 54.03-01-53 54.02-04-69 54.04-07-01 54.02-04-70 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Capital Improvement Fund; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. ACTION NO. ITEM NO. ~7 ~ - ~D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 5, 2002 Appointments to Committees, Commissions and Boards Diane S. Childers Clerk to the Board Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Richard L. Williams, Building Code Board of Adjustments and Appeals, expired on October 24, 2002. The four-year term of Larry W. Degen, Alternate, expired July 28, 2002. 2. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 3. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 4. ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE The term of Dr. Harry C. Nickens who resigned as a member of the Board of Supervisors effective October 31, 2002. The board member who is appointed to fill this ~-} 1-~ vacancy will automatically be placed on the Roanoke County Cable Television Committee. There is no term expiration for this appointment. 5. ROANOKE VALLEY RESOURCE AUTHORITY The unexpired four-year term of Douglas J. Anderson who has resigned effective November 30, 2002. This term will expire on December 31, 2005. 6. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four-year term of Stan Lanford expired June 30, 2002. Mr. Lanford has served two consecutive terms and is not eligible for reappointment. ~_ _~ c AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 RESOLUTION R-110502-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 5, 2002 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes -May 14, June 11 and October 22, 2002 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 3. Request to accept water and sewer facilities serving Cresthill Commons, Cave Spring Magisterial District. 4. Request to accept a Virginia Department of Health grant in the amount of $33,012.50 to purchase an ambulance. 5. Request from to accept a Virginia Department of Health grant in the amount of $12,315 to purchase new cardiac heart monitors 6. Request to accept a Virginia Department of Health grant in the amount of $6,242 to purchase extrication equipment (jaws of life) 7. Nomination of a section of Bottom Creek as Exceptional State Waters 8. Request to accept an Aggressive Driver Enforcement Grant in the amount of $4,000.00 from the Twenty-Third Judicial District Court-Community Corrections 9. Request to accept a grant in the amount of $8,500 from the Department of Motor Vehicles for DUI Selective Enforcement /Injury Accident Reduction That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 r-~ L~ On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors, Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney Richard Burch, Chief, Fire & Rescue Daniel Morris, Director, Finance Janet Scheid, Chief Planner Ray Lavinder, Chief of Police 2 .....~ ~'~ May 14, 2002 283 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 14, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of May, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Reverend Richard Geohegan, Cave Spring United Methodist Church. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Recognition of Roanoke County Public Library stafffor receipt of the Southeastern Library Network ~SOLINET) award for "Best May 14, 2002 285 4. Proclamation declaring the week of May 19-25. 2002, as Emergency Medical Services Week. Chairman Church presented the proclamation to Chief Rick Burch, Fire & Rescue. Chief Butch advised that attending today with the County representatives were some of the Roanoke City personnel assigned to the Clearbrook Station and recent graduates of the recruit school. Those attending were: Station 2 Vinton Todd Hanson; Station 7 Clearbrook: Captain Gary Houff, Kenneth Shelton, and Lt. Sam Stump; Station 3 Cave Spring: Dana Lacy, Lt. Brian Witt, Chad Wheeler, Yancy Ruble, John Morton, and Chuck Straub. Others attending were Jennifer Conley-Sexton, Volunteer and Marketing Coordinator; Steve Simon, Battalion Chief and EMS Administrator; and Battalion Chief Tommy Fuqua, Operations Battalion. Chairman Church advised that recently there was a forty-car accident on I-81, and he commended the Fire & Rescue Department for their capable assistance. Chief Burch thanked the Board, staff and the volunteers for their support. IN RE: COMMENTS BY COUNTY ADMINISTRATOR Mr. Hodge advised that before giving his briefing on the budget, he would also like to thank the Fire & Rescue and Police Departments for their help with the recent traffic accident on I-81. There were no fatalities but some people were injured and many cars were damaged. This accident also highlighted that work still needs to be done on the I-81 corridors because they quickly became jammed. He also advised that last week was Nurses Appreciation Week, and he took part in a program at Carillon working with R.N.'s Julie Sledd, Susan Moreno, and Janet Pannell at Roanoke Memorial Hospital and he was amazed at the amount of work they do in such a short time. May 14, 2002 287 Mr. Hodge advised that during the current year, the Board reduced the real estate tax rate by $0.01 and provided additional real estate tax relief for the elderly. The County instituted fees for rescue calls that provided an additional 35paramedic-firefighters to enhance response times and six new police offices were added to form an additional patrol district. Commenting on the fiscal year 2002-2003 revenue summary, Mr. Hodge advised that the real estate taxes were projected at $3,350,000 with decreases in personal property taxes ($1,000,000); local sales taxes ($265,000); business license taxes ($240,000) and interest income ($195,000.) The net revenue increase was $2,879,171 and combined with a beginning balance of $566,818, generates available funds totaling $3,445,989. This $566,818 represents the unused portion of the $3,000,000 set aside as startup costs for opening the new Hidden Valley High School and is included in the County's overall budget. One half of these funds have been allocated to the Schools and is included in the transfer to School operations. Preliminary information from the General Assembly indicated a $300,000 cut in reimbursement for Constitutional Officers; however, instead of the across-the-board cuts that would have affected personnel, the Compensation Board reduced reimbursements for operational categories. The total reduction in Compensation Board funding will be $102,000 and not $300,000. All of the Constitutional Officers' budgets were reduced with the Sheriff's Office receiving the bulk of the reductions at $76,067. During a previous work session with the Board, the consensus was that the County would not provide additional supplements to the Constitutional Officers to offset the state funding reductions because local governments cannot continue to absorb funding reductions from the state. May 14, 2002 289 year start at the end of this year to absorb the shock of any budget difficulties. Supervisor McNamara advised that he was concerned about adding the six communications officers for E-911 and asked for an analysis of the prior year calls versus next year calls to determine if the positions are warranted. He also commended the staff for an excellent job on the budget. Supervisor Flora advised that this budget process was not as painful as first thought and commended the Board and staff for their efforts. IN RE: NEW BUSINESS 1. Request from Roanoke Valley Development Foundation to extend the due date on the note for Valley Gateways Tract B (Elmer Hodge, County Administrator) A-051402-1 Mr. Hodge advised that on December 20, 1996, the County, the industrial Development Authority, F&W Properties and the Greater Roanoke Valley Development Authority entered into an agreement to jointly develop and market an industrial and commercial site know as Valley Gateway, located in the County off U. S. 460, including the construction of a shell building. The Roanoke Valley Development Foundation is now requesting that the County extend the due date on the note, which is May 15, 2002, for one year or until the sale or lease of the site by the Foundation during that period. If the Board approves the extension of the note, this action will also need to be approved by the County's Industrial Development Authority. He requested that the Board grant the extension of the due date on the note for one year or until the lease or sale of the site, and forward to the Industrial Development Authority for their approval. May 14, 2002 291 recommending deviations from the policy for this project to cover 100% of the fees and that instead of the County paying the fees first, the company will pay $71,000 to the County. After one year the County would conduct an audit on the new tax revenues received and if the County received $71,000 in new tax revenue, the company would be reimbursed for their infrastructure costs. If the new tax revenues were somewhat less than $71,000, only the amount of new tax revenue that was generated by the new business project would be reimbursed to the company. He advised that staff is working on several other similar development projects and anticipates within a month or so coming back to the Board for approval of changes to the PPP program. He advised that staff recommends authorizing the payment of up to $71,073 to VHV after a one-year audit documents the generation of the same amount of new local tax revenue. Mr. Chittum advised Supervisor Minnix that the County does have a letter which is considered a performance agreement from the- company stating that if the Board approves this request, they will produce these revenues. According to Mr. Mahoney, this letter agreement is enforceable. Supervisor Minnix asked if it was time to take a look at incentives and the PPP program. Mr. Hodge advised that staff is planning a work session at the next meeting on (BPOL) Business Professional Operators License tax, and this can be made a part of that work session. Supervisor McNamara moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens May 14, Zooz 293 Supervisor Minnix moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: RECOGNITION Chairman Church recognized students from Glenvar High School and Northside High School who were in attendance IN RE: APPOINTMENTS 1. Parks and Recreation Advisory Commission Supervisor McNamara nominated William M. Skelton, Jr., to represent the Windsor Hills District, and Jerry Williams, member at large, to serve additional three-year terms. With the concurrence of Supervisor Minnix, he nominated Mrs. Lee Blair to represent the Cave Spring District and serve another three-year term. All of these terms will expire June 30, 2005. 2. Roanoke Valley Greenway Commission Supervisor Minnix nominated Don Witt to serve another three-year term which will expire April 2, 2005. 3. Roanoke Valley-Alleghany Regional Commission Supervisor McNamara advised that with the Board's concurrence, he was willing to serve another three-year term which will expire June 30, 2005. There was no objection. May 14, 2002 295 3. Donation of drainage easements for the Autumn Park Rural Addition Project across Lots 1A, 2A, 4 and 5, Mountain Meadow Estates, Vinton Magisterial District. 4. Resolutions of appreciation upon the retirements of: a. Stephen G. Ferguson, Sheriff's Office, after twenty-seven years of service. b. Geneva Wallace, Sheriff's Office, aftertwenty years of service. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 051402-4.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF STEPHEN G. FERGUSON FROM THE SHERIFF'S OFFICE AFTER MORE THAN TWENTY YEARS OF SERVICE WHEREAS, Stephen Ferguson was first employed by Roanoke County on May 1, 1974 as a Deputy Sheriff in the Corrections Division of the Sheriff's Office; and also served as a Transportation Officer, Deputy Sheriff -Uniform Division, Deputy Sheriff - Court Bailiff and Deputy Sheriff -Sergeant; and WHEREAS, Mr. Ferguson retired from Roanoke County on April 1, 2002 as a Deputy Sheriff - Sergeant in the Sheriff's Office following more than twenty seven years of service and supervising court security for Roanoke County courts; and WHEREAS, Mr. Ferguson, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by providing training for law enforcement personnel through Cardinal Criminal Justice Academy and professional services to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to STEPHEN G. FERGUSON for more than twenty seven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Flora to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 051402-4.e EXPRESSING THE APPRECIATION OF THE May 14, 2002 297 revocation of a special use permit granted by Ordinance 52395- 15 to Kenneth McNeil to operate a contractor's storage yard. (Paul Mahoney, County Attorney Mr. Mahoney advised that this is a request to schedule a public hearing for approval of an ordinance to revoke a special use permit granted to Kenneth McNeil in 1995. Mr. McNeil came to the Board in 1995 seeking a rezoning of property located on Route 220 to AV Agricultural Village and asked for a special use permit for a contractor's storage yard. As part of that process, the Board accepted a series of conditions, one which dealtwith screening of this property and equipment from observation from two roads, Route 220 and a side road off Route 220. Based on citizens' complaints, staff has observed the property and it appears that Mr. McNeil is in violation of these conditions. One of the enforcement mechanisms is for the Board to revoke the special use permit conditions because of this violation, and another solution would be for Mr. McNeil to request a modification or amendment to the conditions. Staff is meeting with Mr. McNeil later this week to look at a variety of different screening and buffering approaches. Staff is requesting that the Board schedule the public hearing for an ordinance to revoke the special use permit on June 25, 2002. It was the consensus of the Board to schedule the public hearing for June 25, 2002. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS (1) Phil Bishop, 2622 Mallard Drive, advised that his neighbors are leaving their garbage receptacles in the street as long as two days after the trash has been picked up. He has talked to his neighbors but has been unable to get them to comply and he asked for the County's assistance. Chairman Church advised Mr. Bishop that staff would May 14, 2002 299 Pete Haislip respond to the citizens' concerns. Mr. Haislip advised that at the meetings they had on this subject, they talked about these tough issues and that it would be a difficult transition period. HVYSF, CSRF and Mr. King agreed to the transition plan. When Mr King resigned from the CSRF and became a charter director of HVYSF, the natural assumption was that he would not coach. Mr. King did not make either a verbal or written request which has been standard procedure. As part of the transition agreement, if there is a fourth team, Mr. King would coach that team. This past Saturday, HVYSF and CSRF agreed that if Mr. King does coach this team, they would take special requests from parents to place children on a certain team but without any guarantees. He advised that he did not believe that the selection of coaches should be something decided by the Board or the Parks, Recreation & Tourism Department. Supervisor McNamara advised that he attended almost every meeting on this subject, and that the children are not being used as political footballs for or against Mr. King, HVYSF or CSRF. When someone resigns from an organization to start another organization that if it is not sanctioned by the County, will attempt to gefi sanctioned in Salem, it seems you have given up some rights with the prior organization. The CSRF has done a very good job of working through this and there is a good plan in place between the organizations. He hoped that the numbers would justify the extra team and that Mr. King could coach the same team as last year. Supervisor Minnix advised that he was sympathetic with both groups but agreed that the Board should not be involved in making decisions on these matters and that both groups should work this out. Mr. Caveness asked to clarify that if there are 80 children which calls for another team and Coach King does get that team, the parents want all of their kids to play May 14, 2002 Portfolio Policy, as of April 30, 2002 IN RE: CLOSED MEETING 301 At 4:50 p.m., Supervisor Church moved to go into Closed Meeting pursuant to Code of Virginia Section 2-2-3711 A (7) Consultation with legal counsel and briefings by staff pertaining to probable litigation; and Section 2-2-3711 A (5) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding in the County. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: WORK SESSION 1. Work session with Senior and Challenged Commission to discuss CORTRAN. (John Chambliss, Assistant County Administrator and Debbie Pitts, Assistant Director of Recreation) The work session was held from 5:00 p.m. until 5:30 p.m. and was presented by Debbie Pitts and John Chambliss. Members of the Senior and Challenged Commission present were Cecil Prillaman, Jim Reynolds, Dee Pincock and Joyce Heath. Other staff present was: Myra Sellers, and Marsha Dougherty from Parks, Recreation & Tourism Department, and Bill Hammond from Social Services. Ms. Pitts advised that the Board approved an additional $90,000 appropriation for the CORTRAN system on March 12, 2002, and at that time, the Board May 14, 2002 303 WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Supervisor Church moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: PUBLIC HEARINGS 1. Public hearing to receive written or oral comments concerning, the proposed annual budget for fiscal year 2002-2003 and the fiscal year 2003-2007 Capital Improvement Program. (Brent Robertson, Budget Director) 1. James Garris. 3108 Honeywood Lane, asked that the Board cut $1.2 million to $3 million from the current budget since the budget is $3 million higher than last year. He feels these cuts are warranted since the County revenues have increased faster than rate of inflation and there has been an economic downturn. He did not agree with the County employees getting an approximate 2.5% raise since many citizens are not getting any raise due to the economic downturn. He asked that the County cut taxes in certain areas to help small businesses and also cut spending. 2. Glenn Branscom. 8819 Newport Road, asked that two professional fire May 14, 2002 305 Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by GenerallyAccepted Accounting Principles forfinancial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the first reading of the 2002-03 fiscal year Budget appropriation ordinance and approval of the Classification Plan for fiscal year 2002-03. The second reading and resolution adopting the budget is scheduled for May 28, 2002. There was no discussion. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for May 28, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to berate a religious assembly on 15.652 acres located on Red Lane Extension on Interstate 81, Catawba Magisterial District, upon the petition of Fellowship Community Church. (Janet Scheid, Chief Planner) POSTPONED FROM APRIL 23, 2002 0-051402-6 Ms. Scheid advised that religious assembly is permitted in the R-1 Zoning District with a special use permit. This request is for a special use permit for a master plan May 14, 2002 3~'T WHEREAS, Fellowship Community Church. has filed a petition for a special use permit to operate a religious assembly at Red Lane Extension at Interstate 81, (Tax Map No. 45.02-1-15) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 2002; the second reading and public hearing on this matter was held on May 14, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Fellowship Community Church to conduct a religious assembly on 15.562 acres located on Red Lane Extension at Interstate 81 (Tax Map No. 45.02-1-15), Catawba Magisterial District, and is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of §15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Signage on Red Lane would be monument type only, and if lit at all, will be lit from the front. (2) The property be developed in substantial conformity to the Concept plan dated February 20, 2002, subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. 2. That this action is taken upon the application of Fellowship Community Church, and with the consent of the owner of this property, the Baptist Orphanage of Virginia. 3. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens 2. Second reading of ordinance to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07 acres located between 6341 and 6545 Corntassel Lane Windsor Hills Magisterial District, upon the petition of Ralph T. May 14, 2002 309 ABSENT: Supervisor Nickens ORDINANCE 051402-7 GRANTING A SPECIAL USE PERMIT TO RALPH T. HENRY AND EDITH H. EARNEST FOR A PRIVATE STABLE ON 34.07 ACRES TO BE LOCATED BETWEEN 6341 AND 6545 CORNTASSEL LANE, (TAX MAP NOS. 86.03-5-36 AND 86.03-5-36.1), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS Ralph T. Henry and Edith H. Earnest have filed a petition for a special use permit for a private stable to be located between 6341 and 6545 Corntassel Lane, (Tax Map Nos. 86.03-5-36 and 86.03-5-36.1), Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 2002, and the second reading and public hearing on this matter was held on May 14, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ralph T. Henry and Edith H. Earnest for a private stable to be located between 6341 and 6545 Corntassel Lane, (Tax Map Nos. 86.03-5-36 and 86.03-5-36.1), Windsor Hills Magisterial District, is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (A) There shall be a maximum of one stable animal per 2 acres of land. (B) Best Management Practices from the United States Department of Agriculture or Virginia Tech Cooperative Extension Service shall be used to manage animal waste. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens 3. Second reading of ordinance to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District May 14, 2002 311 recorded a deed concerning access to the site from Lois Lane, ensuring that they could use Lois Lane to accommodate industrial uses. She did not know whether or not there is rock on the site since the County has not done any geology or engineering studies of the site. She believes that if there are two pads now which can be used for the 35,000 square foot church, that they could be used for industrial use also. Further research has indicated that Lois Lane could be used as an access road to this site which would avoid some of the issues with the elevation of the site. At the last meeting the issue of whether or not tractor trailers could get into that site was discussed and if Lois Lane can be used, that might be a moot issue. Staff would also contend that there are many industries in the County that do not use tractor trailers. She advised that if this site is going to be used as a church and day care, school buses would be accessing the site and highway design standards call for the radius and slope requirements for school buses to be much the same as tractor trailers. Another issue at the last meeting was the concern about having a metal industrial building on this site, and the petitioner has since offered that the church would be brick on all sides with a pitch roof. If the Board chooses to approve this use for the site, she recommended that this be made a condition of the special use permit. Don Wetherington, attorney for the petitioner, advised that Pastor Mike Ward who was the principal spokesman for the church at the last meeting was unable to attend tonight. He advised that the following supporters were present; Bill Walker and other leaders and members of the church; David Batten of David Batten and Sons, the general contractor and consulting engineers; and Calvin Lily, on behalf of Friendship Manor. Mr. Wetherington advised that Friendship Manor agreed to extend the May 14, 2002 313 assures that there would be shrubbery, plantings, and decorative trees spaced appropriately. Mr. Wetherington further advised that Friendship Manor has asked him to express to the Board that it understands the concern that rezoning this property for use by the church would remove this property off the tax rolls. At present there are no taxes as such paid on the property but if it were sold to a third party user without any tax advantage status, you would expect it to generate taxes. Friendship Manor has attempted an on-going dialogue with the County Administrator and Department of Economic Development to arrange a surrogate property. They have agreed and confirmed in writing that it will offer a valuable and vacant seven acre parcel, already zoned C2, on Williamson Road to the market place soon in cooperation with the County's help in marketing the site and with the hope that the property which is not now generating any taxes will become a tax generating property. He advised that Fellowship Baptist Church asks that the Board agree that this is an appropriate use of the property, poses no burden on the County or its services and no undue revenue disadvantage to the County and its citizens and would ask favorable consideration of the request. Supervisor Flora advised that this addition to the neighborhood will be very positive and even if it does not bring in the tax dollars that everyone would like, it will bring in the kinds of people that we like to see coming to the County. He has heard nothing negative about this request outside the County government. Supervisor McNamara advised that he was not overly inclined to remove industrial property from the tax rolls but he did not feel that this was a perfect industrial property. There was no further discussion and no citizens present to speak on this May 14, 2002 315 3. That said real estate is more fully described as containing approximately 15 acres designated as Tax Map No. 39.09-1-2 and owned by Friendship Manor, Inc. 4. That the Board finds that the granting of a special use permit to Fellowship Baptist Church for a Religious Assembly and Daycare to be located at 5022 Hollins Road (Tax Map No. 39.09-1-2) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2- 2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (a) Building(s) constructed on the site will be brick to grade on all sides with a pitched roof. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the Ordinance with condition (a) added to the Special Use Permit, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He advised that he attended the Clean Valley Council award luncheon today where Mr. Hodge was guest speaker and R. R. Donnelley won an award. (2) He attended the Roanoke Regional Fire-EMS 3rd Recruit School graduation last Friday and was very impressed with the graduates and their training. Supervisor Flora: (1) He advised that he had already given to Mr. Mahoney a citizen's complaint about cats. Mr. Mahoney will contact the citizen tomorrow. Supervisor McNamara advised that the Board members received an Economic Development Brochure and he thought that it was well done. He asked that a copy of the most recent Economic Development Business Plan be provided for Board z~ June 11, 2002 359 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 11, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of June, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, Harry C. Nickens MEMBERS ABSENT: Supervisor H. Odell "Fuzzy" Minnix STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by the Reverend Jeffrey Doremus, Minister of Family Life and Leadership, First Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF June 11, 2002 361 RESOLUTION 061102-1 IN MEMORY OF BLANCHE BREWSTER PEDNEAU, ROANOKE COUNTY'S FIRST LIBRARIAN, FOR MORE THAN 35 YEARS OF SERVICE TO THE COUNTY WHEREAS, Mrs. Blanche Brewster Pedneau organized the first Roanoke County Public Library in 1932 from a donation of 350 books made by the Roanoke County Junior Woman's Club; and WHEREAS, she nurtured the library through difficult financial periods, even paying for staff and materials from her own funds, until it was firmly established; and WHEREAS, Mrs. Pedneau became the first director of the Roanoke County Library when it was chartered by the state of Virginia in 1945; and WHEREAS, through dedication and unfailing perseverance, Mrs. Pedneau was instrumental in the growth of the Roanoke County library system, establishing regular bookmobile services to reach all areas of the County and creative story hour programs to encourage children to love books and reading; and, WHEREAS, during Mrs. Pedneau's tenure, the library's collection grew from 350 books to approximately 100,000 volumes; and, WHEREAS, Mrs. Pedneau was an effective and consistent advocate for the approval of a 1967 bond referendum which laid the groundwork for the construction of the current system's Headquarters Library and branches; and WHEREAS, Mrs. Pedneau retired in 1967 after 35 years of dedicated service; and WHEREAS, Mrs. Pedneau passed away on Thursday, May 30, 2002, at the age of 99; and WHEREAS, she left an enduring legacy, the Roanoke County Public Library System, which has grown to include six libraries that together have become the most heavily-used system west of Richmond, with a combined collection of over 369,000 volumes and circulation exceeding 888,000 items annually. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County for the life and contributions of Mrs. Blanche Brewster Pedneau. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix June 11, 2002 363 WHEREAS, Mr. Matthews presided over the administration of Roanoke County during a period of transition and growth in which the population doubled and the rural character of the County became increasingly suburban; and WHEREAS, Mr. Matthews was a member of the planning committee of the Roanoke Civic Center, helping to attract quality entertainment and fine arts performances to the Roanoke Valley; and WHEREAS, Mr. Matthews retired from the position of Executive Officer of Roanoke County in 1973 after 31 years of public service; and WHEREAS, Mr. Matthews was appointed to the Board of Supervisors in 1980 following a vacancy in the Hollins District; and WHEREAS, the Board of Supervisors of Roanoke County wishes to recognize the many contributions that Mr. Matthews has made to the County of Roanoke. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Paul B. Matthews for his capable, loyal and dedicated service to Roanoke County for more than thirty-five years. FURTHER, the Board of Supervisors does express its best wishes to Mr. Matthews. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 3. Resolution of Congratulations to RR Donnelley for achieving Star Worksite Status in the Virginia Occupational Safety and Health Voluntary Protection Program. R-061102-3 Chairman Church presented the resolution to Don Robb, Vice President and Division Director for the Roanoke Plant. Doug Chittum, Director of Economic June 11, 2002 365 Division of RR Donnelley for achieving STAR worksite status in the Virginia Occupational Safety and Health Voluntary Protection Program; and FURTHER, the Board of Supervisors, in recognition of this outstanding achievement, declares June 24, 2002 as RR Donnelley Day in Roanoke County, the date that the Roanoke Manufacturing Division will celebrate its STAR worksite status designation. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: NEW BUSINESS 1. Approval of resolution requesting that the Virginia Department of Transportation add to the Secondary Road System a new portion of Route 1388 (Fairway Estates Drive) and abandon that portion of cul-de-sac for Route 1388 (Fairway Estates Drive, Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) R-061102-4 Mr. Covey advised that in August 1999, Boone, Boone and Loeb, Inc., as part of the development of Fairway Forest Villas, extended Fairway Estates Drive by building a new road with a cul-de-sac. As a part of the VDOT requirements to move forward with the acceptance of this new extension of Fairway Forest Estates Drive, staff is asking that the Board (1) pass a resolution to accept the road for state maintenance June 11, 2002 367 BE IT FURTHER RESOLVED, that this Board abandons as part of the secondary system of state highways that portion of cul-de-sac for Route 1388 (Fairway Estates Drive), identified by the sketch to be abandoned, pursuant to §33.1-155, Code of Virginia; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance vacating and closing as public right- of-way a portion of cul-de-sac for Fairway Estates Drive adjacent to Lot 7. Block 2, Section 1, Fairway Forest Estates Subdivision, and vacating a 15 foot public utility easement across said pr~erty, located in the Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development. Mr. Covey advised that this is the second part of the resolution which was adopted earlier. He explained that in order to abandon or vacate any portion of a public right-of-way, the Board has to adopt an ordinance. Staff is asking for the Board to vacate that portion of the cul-de-sac that is not needed and also to vacate the public utility easement. He asked that the Board approve the first reading of this ordinance. In response to Supervisor McNamara's inquiry, Mr. Covey advised that the developer pays June 11, 2002 369 a 50-foot sewer, water, drainage, greenway, and public utility easement. He requested that the Board approve the first reading. In response to Supervisor McNamara's inquiry about actions like these creating land-locked parcels, Mr. Covey advised that staff determines that this will not be the case before they proceed with the abandonment or vacation. There are no land- locked parcels in this case. He also advised Supervisor McNamara that the beneficiaries of this action are the adjoining property owners. By state law if their lots were created as a part of the plat that created the right-of-way, the property would be divided 50-50 between them. Supervisor Church moved to approve the first reading and set the second reading and public hearing for June 25, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 3. First reading of ordinance vacating a 15 foot drainage easement and a 12 foot public utility easement on Lot 2, Block 12, Plat of Section No. 3, Beverly Heights North, owned by Michael L. Hewitt and Brittan R. Troutt located in the Catawba June 11, 2002 371 Blue Ridge Community Services for 381 square feet (Suite 207) of office space in the Salem Bank & Trust Building at 220 East Main Street in Salem. (John Chambliss, Assistant Administrator) Mr. Chambliss advised that in May, 2001, the Board acquired the office building known as Salem Bank and Trust Building from East Main Street Properties, LLC. The building was received subject to numerous leases for office space, one of which was with Blue Ridge Community Services for space to house the coordinator for the Community and Policy Management Team which is part of the Comprehensive Services Act. On July 1, 2001, the Department of Social Services assumed responsibility for the coordinator but the County did not change the assignment of the lease at that time. The original lease was established in November 1998 and had five one-year extensions. Staff is recommending that the assignment be made from Blue Ridge Community Services to the County's Department of Social Services for the duration of the lease so that payments and reimbursements can be obtained from the state. There was no discussion. Supervisor Nickens moved to approve the first reading and set the second reading for June 25, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None June 11, 2002 373 ABSENT: Supervisor Minnix ORDINANCE 061102-5 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,165.36 by Ordinance 061201-6 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on May 28, 2002; the second reading and public hearing was held on June 11, 2002. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 2.5% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,494.50 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2002. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Nickens June 11, 2002 375 R-061102-6: R-061102-6.b Supervisor Nickens moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix RESOLUTION 061102-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 11,. 2002, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Request from Schools for appropriation of $5,883,778 for the 2002- 2003 Roanoke Valley Regional Special Education Board Budget. 2. Resolution of Congratulations to City of Salem in recognition of their 200th Anniversary. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix RESOLUTION 061102-6.b OF CONGRATULATIONS TO THE CITY OF SALEM IN RECOGNITION OF THEIR 200T" ANNIVERSARY June 11, 2002 AYES: NAYS: ABSENT: Supervisors Flora, McNamara, Nickens, Church None Supervisor Minnix 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 377 5. Postponement of a public hearing to consider the revocation of a Special Use Permit granted by Ordinance 52395-15 to Kenneth McNeil to operate a contractor's storage yard IN RE: This report was discussed in the Closed Meeting. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora inquired about the status of the work session that was requested by the School Board. Mr. Hodge advised that two members of the Board of Supervisors cannot meet on the dates provided by the School Board and that he will get additional dates from the School Board. IN RE: CLOSED MEETING June 11, 2002 379 (5) discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix RESOLUTION 061102-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:00 P.M.) June 11, 2002 IN RE: CLOSED MEETING 381 At 5:08 p.m., the Closed Meeting continued for the following matters: pursuant to Code of Virginia Section 2.2-3711 A (1) personnel matter, performance evaluation of County Administrator and County Attorney; and Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probably litigation, namely (1) Whitlow and Roberts and (2) McNeil Storage Yard, Item M-5 on the agenda. IN RE: ABSENCE Supervisor Nickens left the Closed Meeting at 6:45 p.m. IN RE: CLOSED MEETING The Closed Meeting was held from 5:08 p.m. until 6:54 p.m. IN RE: CERTIFICATION RESOLUTION R-061102-8 At 6:54 p.m., Supervisor Flora moved to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Church NAYS: None ~i October 22, 2002 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 22, 2002 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of October, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Tom Cribb, Bethel Baptist Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS October 22, 2002 3 IN RE: NEW BUSINESS 1. Resolution petitioning the Circuit Court for a Writ of Election to fill the vacancy on the Board of Supervisors in the Vinton Magisterial District. Paul Mahoney, County Attorne R-102202-1 Mr. Mahoney reported that the proposed resolution would authorize the County to petition the Circuit Court to ask for a writ of election. This would be a special election to fill the remaining unexpired term of the supervisor representing the Vinton Magisterial District following the resignation of Supervisor Nickens. The writ of election petition is in accordance with statutory procedure and would be scheduled for November 4, 2003. There was no discussion on this matter. Supervisor McNamara moved to adopt the Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens RESOLUTION 102202-1 PETITIONING THE CIRCUIT COURT FOR A WRIT OF ELECTION TO FILL THE VACANCY ON THE BOARD OF SUPERVISORS IN THE VINTON MAGISTERIAL DISTRICT October 22, 2002rJ Ms. Hyatt stated that in 1993 the County issued $49.8 million General Obligation Public Improvement and Refunding Bonds for the following uses: approximately $18 million in new projects and $37 million in refunding of prior year issues dating back to 1977. As of October 2002, there are $26.8 million of these bonds still outstanding with coupon rates of between 5 and 5.5 percent. At the time this request for refunding was initiated, market conditions were favorable and the anticipated savings equaled the present value of $2 million. Unfortunately, the market has since shifted and the savings have been reduced by more than half. Ms. Hyatt asked that the Board still consider approval of the resolution which would provide staff the opportunity to react quickly when the market shifts back to a more favorable condition. Staff will closely monitor the market and move ahead with the refunding when the market improves. In response to Supervisor McNamara's question, Ms. Hyatt indicated that the variable costs include the $75,000 to re-issue the bonds, as well as the underwriter's fee if the County were to elect to go with a negotiated sale. The potential costs would total $225,000. Ms. Hyatt also indicated that a 4% overall savings is typically the benchmark the County uses for determining whether to proceed with a refunding. In this case, the original anticipated savings equaled $180,000 per year and this has been reduced to $80,000 per year. Ms. Hyatt also indicated that the difference in the interest rates to forward purchase the bonds amounts to approximately 1 % and October 22, 2002 7 Bonds shall be issued in fully registered form in one or more series at such time or times as the County Administrator shall approve, shall be dated such date or dates as the County Administrator shall approve, shall be in denominations of $5,000 and integral multiples thereof and shall be numbered from R-1 upwards consecutively. The Refunding Bonds shall be issued in such aggregate principal amount and shall mature on such dates and in such amounts as the County Administrator may approve, provided that the aggregate principal amount of the Refunding Bonds, shall not exceed the maximum amount set forth in paragraph 1 and the final maturity of the Refunding Bonds is not later than 20 years from their date. The County Administrator is authorized and directed to accept the proposal for the purchase of the Refunding Bonds which he determines to be in the best interest of the County and the Refunding Bonds shall bear interest, payable semi-annually, at such rate or rates and shall be sold at such price as may be set forth in the proposal accepted by the County Administrator; provided that the true interest cost of the Refunding Bonds shall not exceed 5.5% per annum and the purchase price shall be not less than 97% of the par amount of the Refunding Bonds. The County Administrator is authorized and directed to approve such additional terms of the Refunding Bonds, including such optional redemption provisions for the Refunding Bonds, if any, as he may determine to be in the best interest of the County. The County Administrator is authorized to execute and deliver a Bond Purchase Agreement providing for the sale of the Refunding Bonds upon the terms set forth in this Resolution and containing such other provisions as the County Administrator may approve. 4. Form of Refunding Bonds. The Refunding Bonds shall be in substantially the form attached to this Resolution as Exhibit A, with such appropriate variations, omissions and insertions as are permitted or required by this Resolution. There may be endorsed on the Refunding Bonds such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 5. Book-Entry-Only Form. The Refunding Bonds shall be issued in book- entry-only form. The Refunding Bonds shall be issued in fully-registered form and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC") as registered owner of the Refunding Bonds, and immobilized in the custody of DTC. One fully-registered Refunding Bond in typewritten or printed form for the principal amount of each maturity of the Refunding Bonds shall be registered to Cede & Co. Beneficial owners of the Refunding Bonds shall not receive physical delivery of the Refunding Bonds. Principal, premium, if any, and interest payments on the Refunding Bonds shall be made to DTC or its nominee as registered owner of the Refunding Bonds on the applicable payment date. Transfer of ownership interest in the Refunding Bonds shall be made by DTC and its participants (the "Participants"), acting as nominees of the beneficial owners of October 22, 2002 9 numbers printed thereon. No such number shall constitute a part of the contract evidenced by the Bond on which it is imprinted and no liability shall attach to the County, or any of its officers or agents by reason of such numbers or any use made of such numbers, including any use by the County and any officer or agent of the County, by reason of any inaccuracy, error or omission with respect to such numbers. 9. Registration, Transfer and Exchange. Upon surrender for transfer or exchange of any Refunding Bond at the principal office of the Bond Registrar, the County shall execute and deliver and the Bond Registrar shall authenticate in the name of the transferee or transferees a new Refunding Bond or Bonds of any authorized denomination in an aggregate principal amount equal to the Refunding Bond surrendered and of the same form and maturity and bearing interest at the same rate as the Refunding Bond surrendered, subject in each case to such reasonable regulations as the County and the Bond Registrar may prescribe. All Refunding Bonds presented for transfer or exchange shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the County and the Bond Registrar, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. No Refunding Bond may be registered to bearer. New Refunding Bonds delivered upon any transfer or exchange shall be valid obligations of the County, evidencing the same debt as the Refunding Bonds surrendered, shall be secured by this Resolution and entitled to all of the security and benefits hereof to the same extent as the Refunding Bonds surrendered. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of Refunding Bonds, but the County may require payment by the registered owner of any Refunding Bond of a sum sufficient to cover any tax or other governmental charge which may be imposed with respect to the transfer or exchange of such Refunding Bond. 11. Non-Arbitrage Certificate and Tax Covenants. The County Administrator and the Chief Financial Officer, or either of them, are authorized and directed to execute a Non-Arbitrage Certificate and Tax Covenants setting forth the expected use and investment of the proceeds of the Refunding Bonds and containing such covenants as may be necessary in order to comply with the provisions of the Code, including the provisions of Section 148 of the Code and applicable regulations relating to "arbitrage bonds." The Board covenants on behalf of the County that all of such proceeds will be invested and expended as set forth in the County's Non-Arbitrage Certificate and Tax Covenants and that the County will comply with the other covenants and representations contained therein. 12. Refunding of Prior Bonds. The County Administrator and the Chief Financial Officer, or either of them, is authorized to (a) take such action as may be October 22, 2002 11 Bonds, Series 1993, under certain conditions. Diane D. Hyatt, Chief Financial Officer Ms. Hyatt reported that these bonds were related to the 1993 lease revenue bonds that were sold to the Industrial Development Authority (IDA) for the purchase of the Roanoke County Administration Center building, as well as funds for the renovation of the school administration building and the teen center. The same market conditions apply to this item as in the previous item, although these bonds will be sold as a private placement to a bank and the turnaround would be fairly quick once market conditions are favorable. Approval from the IDA is also required to proceed with this refunding, and they are scheduled to meet in early November. Supervisor Minnix referenced the wording in the board report which stated that in relation to bank qualified debt "This usually results in the lowest interest rates...", and he questioned if there was a possibility that if the bonds are sold as bank qualified debt, it could result in a higher rate. Ms. Hyatt indicated that sometimes the rates are comparable or slightly lower, but they would not be more. She also indicated that the expense of putting the issue together is much less than with the private placement at the banks. Supervisor McNamara moved to adopt the Resolution. The motion carried by the following recorded vote: October 22, 2002 13 party are authorized. The Basic Documents and the Bond shall be in such form and contain such provisions as the County Administrator and the Chairman of the Board, or either of them, shall approve, such approval to be evidenced conclusively by the execution and delivery of the Lease, provided that the aggregate principal components payable under the Lease shall not exceed $3,000,000. 3. Execution of Documents. The Chairman of the Board and the County Administrator, or either of them, are authorized to execute on behalf of the County the Basic Documents to which the County is a party, and, if required, to affix or to cause to be affixed the seal of the County to the Basic Documents and to attest such seal. Such officers or their designees are authorized to execute and deliver on behalf of the County such instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this Resolution or contemplated by the Basic Documents; and all of the foregoing, previously done or performed by such officers or agents of the County, are in all respects approved, ratified and confirmed. 4. Terms of Bond. The County Administrator and the Chief Financial Officer, or either of them, are authorized and directed to solicit proposals for the purchase of the Bond and to accept the proposal that such officer or officers determined to be in the County's best interest. The Bond shall be issued on the terms set forth in such proposal. 5. Nature of Obligations. Nothing in this Resolution, the Bond or the Basic Documents shall constitute a debt of the County and the Authority shall not be obligated to make any payments under the Bond or the Basic Documents except from payments made by or on behalf of the County under the Lease. The County's obligations to make payments pursuant to the Lease shall be subject to and dependent upon annual appropriations being made from time to time by the Board for such purpose. Nothing in this Resolution, the Bond or the Basic Documents shall constitute a pledge of the full faith and credit of the County beyond the constitutionally permitted annual appropriations. 6. Bank Qualification. The Board of Supervisors requests the Authority to designate the Bond as a "qualified tax-exempt obligation" pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended; provided the County Administrator determines that the County will not issue more than $10,000,000 in tax-exempt obligations in calendar year 2002. The County will not designate more than $10,000,000 of qualified tax-exempt obligations in calendar year 2002 and the Board directs the County Administrator to certify whether the County and its subordinate entities will issue more than $10,000,000 in tax-exempt bonds (not including certain private activity bonds) in calendar year 2002. 7. Allocation of Small Issuer Exception Amount. The Board of Supervisors October 22, 2002 15 etition of Sheree and James Ringer. 2. First reading of an ordinance to rezone 16.255 acres from C-2 General Commercial District to R-1 Low Density Residential District for the ur ose of constructing a single family dwelling located at 6012 Cove Road, Catawba Magisterial District, upon the etition of Larry G. and Ida Jane E. Conner. IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the creation of and financing for a local ublic works improvement ro'ect Glenvar Heights Boulevard water line extension rp oject' Catawba Magisterial District. Ga Robertson, Utility Director Mr. Robertson reported that several property owners in the Glenvar Heights neighborhood have requested that public water be extended to their area, and a public meeting was held on August 19 based on this request. At that time, 27 property owners attended the meeting. A letter was subsequently mailed to 45 property owners along Glenvar Heights Boulevard and Dan Robin Road. Responses were received from 35 property owners with 23 being in favor of connecting to the public water system and 12 were not interested. Based on this response, the service area was scaled back to a total of 43 property owners. Mr. Robertson indicated that in order to provide public water to the October 22, 2002 17 NAYS: None ABSENT: Supervisor Nickens 2. First reading of an ordinance to authorize the acquisition of the necessary easements to construct Phase 5 of the North LOOP Water Transmission Line Project, Catawba Magisterial District. (Gary Robertson, Utility Director Mr. Robertson stated that this ordinance will allow the County to acquire easements from property owners for the purpose of installing a water line for Phase 5 of the North Loop Water Transmission Line. This project extends from the County's Center for Research and Technology (CRT) over to Westward Lakes Drive. At present, the water flows through existing lines along Route 11 and Ingall Boulevard to reach the remainder of the North Transmission Line. This project was approved in the County's Capital Improvement Program (CIP) over athree-year phase-in, with 2003 being the final year of the funding for the project. Permission to acquire the easements is being requested at this time in order to proceed with the construction of the Glenvar Heights Boulevard water line project. In response to a question from Supervisor Church, Mr. Robertson indicated that the cost of the acquisition of the easements has already been included in the CIP. October 22, 2002 19 RESOLUTION 102202-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 22, 2002 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -October 8 and October 14, 2002 meetings 2. Request to release liens and amend performance agreement with Sims Automotive, Inc. 3. Approval of amended square footage for lease of rooftop space to Cellco Partnership, a Delaware General Partnership d/b/a Verizon Wireless, at the Salem Bank and Trust Building, 220 East Main Street, Salem, VA (reference ordinance #082702-18) 4. Request to accept donation from Wal-Mart in the amount of $1,200.00 for the purchase of equipment and supplies to outfit the two Roanoke County Police K-9 Officers and their K-9 partners. 5. Request to accept donation from the Vinton Moose Lodge in the amount of $250.00 for the purchase of equipment and supplies to outfit the two Roanoke County Police K-9 officers and their K-9 partners. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: REQUESTS FOR WORK SESSIONS 1. Work session to discuss ear-end financial report and state budget reductions October 22, 2002 21 7. Statement of the Treasurer's Accountability der Investment and Portfolio Policy, as of September 30' 2002 8. Re ort of Claims Act. ivity for the Self-Insurance Program 9. Report from VDOT of Changes to the Secondary Road System in September 2002 10. Proclamation Signed by the Chairman IN RE: CLOSED MEETING This item was removed from the agenda at the request of Mr. Hodge. IN RE: ANNOUNCEMENTS Mr. Mahoney noted that Mr. Giesen would not be available for the work session until 7:30 p.m. Mr. Hodge suggested that staff meet with the Board in a work session during the time available prior to the evening session to discuss legislative issues and prepare for the meeting with Mr. Giesen. Mr. Church adjourned the meeting to a work session with staff at 3:40 p.m. IN RE: WORK SESSION 1. Work session with staff to develop the County's legislative program for the 2003 session of the General Assembly. Paul Mahoney. Co_ unty Attorne The work session was presented by Mr. Hodge and Mr. Mahoney and was held from 4:00 p.m. until 4:47 p.m. The following legislative issues, which are October 22, 2002 23 Award for the History of Cave S rin and presentation to the Board The certificate of recognition was accepted by Carrie Metheny, and Miss Matheny presented the Board with a framed history of the Cave Spring. Also present were Mary Metheny, mother; Barbara Duerk, Girl Scout Gold Advisor; and fellow girl scouts. 2. Proclamation declaring the week of October 25 _ November 3 2002 "Red Ribbon Week" in the County of Roanoke to signify the community's commitment to fi htin substance abuse. The proclamation was accepted by Myles Jackson, co-chair of RAYSAC. Supervisor Minnix questioned Mr. Jackson about the extent of the drug problem in the Roanoke Valley and inquired about the percentage of these individuals who are assisted by RAYSAC. Mr. Jackson indicated that he would send this information to Supervisor Minnix. Supervisor Flora thanked Mr. Jackson for the work that RAYSAC does in dealing with the drug problems in the Roanoke Valley. He referenced a survey of parents and children, and indicated that drugs are an issue that needs to be addressed. IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to amend conditions on a S ecial Use Permit to o erate a construction yard on 2.62 acres zoned October 22, 2002 25 24, Page 35 Roanoke Count and Plat Book 24, Pages 1_3 Botetourt Count Stonegate = Phase I Hollins Magisterial District. Arnold Covey' Director of Community Development) Mr. Covey reported that this petition is on behalf of Stonegate Properties LLC and was originally brought to the Board on October 8 for a first reading. There have been no changes since that time. There was no discussion on this item and no citizens were present to speak. Supervisor Flora moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Church NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: (1) He indicated that the Board had received a letter from Mr. Green, owner of Aquarius Pools, regarding the water ordinance. He requested that Mr. Mahoney follow-up with Mr. Green to address his concerns. (2) He stated that letters had been received from citizens in the Rosewalk Subdivision and the Mt. Pleasant area regarding the proposed path of I-73 and the impact it is having on the marketability of their property. He asked that the Chairman draft a letter to Whitt October 22, 2002 27 Giesen, Special Assistant for Legislative Relations, who is present for a work session this evening. IN RE: ADJOURNMENT TO WORK SESSION Mr. Church adjourned to work session at 7:36 p.m. IN RE: WORK SESSION 1. Work session with Pete Giesen. S ecial Assistant for Legislative Relations, to develop the County's legislative ro ram for the 2003 session of the General Assembly. Paul Mahoney, County Attorne The work session was presented by Mr. Hodge and Mr. Mahoney and was held from 7:45 p.m. until 9:02 p.m. Mr. Giesen outlined the budget reductions that have been announced at the state level and indicated that the remaining cuts are to be announced on December 20. It was the consensus of the Board to proceed with the following legislative initiatives: (1) The state should not attempt to balance the budget at the expense of the localities. (2) Pursue a bill allowing counties to institute a tobacco tax while also bringing forth a charter amendment bill specific to Roanoke County. It was the consensus that the legislators may be more receptive to a local bill. Mr. Mahoney was directed to draft a position paper for both a charter bill and a general law amendment. This matter is to be brought to the Board for a public hearing on November 19, 2002. (3) Funding from VDOT for Smart Road. A-110502-5.a ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Confirmation of Committee Appointments SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge ~'( County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) At the October 22, 2002 meeting, Supervisor McNamara nominated Ralph T. Henry to serve afour-year term as Alternate on the Fire Code Board of Appeals. Mr. Henry will be filling the vacancy which occurred when the four-year term of J. A. Hendricks, Jr., Alternate, expired on October 28, 2001. FISCAL IMPACT: None STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed. VOTE: Supervisor Minnix motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) A-110502-5.b ACTION NO. ITEM NO. ~' 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Acceptance of Water and Sewer Facilities Serving Cresthill Commons SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: d~~v-nrsn~r~ SUMMARY OF INFORMATION: The Developers of Cresthill Commons, Radford & Company, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates, P.C. entitled Cresthill Commons, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $ 9,245.00 and $ 9,715.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Cresthill Commons subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. VOTE: Supervisor Minnix motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney ~~` Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this z~ day of~/ , 2002, by and between RADFORD & COMPANY, a Virginia corporation, here' fter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same maybe located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Cre5thi11 Commons, made by Lumsden Associates, P.C., and on file in the Roanoke County Department of Community Development. ~~ The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 Z'~- 3 WITNESS THE FOLLOWING signatures and seals: Developer: Radford & Company Address: 2772 Electric Road. SW. Suite 1 Roanoke. VA 24018 _ ~i B David F. Radford O SE Y As: President Title State of: Virginia County of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ~ 9 , day of ,~ k ~ , 2002. By: David F. Radford Its President Duly authorized officer Title on behalf of Radford & Company ,~~ ~ ~` Notary Public My Commission expires: ~ ~/ 3 ~~"` Approved as to form: Board of Supervisors of Roanoke County, Virginia By: (SEAL) County Attorney Elmer C. Hodge County Administrator State of: VirgLinia ' County of: Roanoke, to wit: The foregoing instrument was acknowledged before me this: day of , 2002. by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 RDANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF 1PATER AND SERER FACILITIES SERVING " CRESTHILL COMMONS" DATIt~: 10'21-02 A-110502-5.c ACTION NO. ITEM NO. S~ y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Acceptance of $33,012.50 in grant funds from the Virginia Department of Health to purchase an ambulance. SUBMITTED BY: Stephen Simon, Battalion Chief COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services awarded the Fire and Rescue Department a matching grant ($33,012.50) to purchase an ambulance. The ambulance will be utilized as a front run ALS Ambulance (Medic Unit) replacing an older unit. FISCAL IMPACT: The Department has budgeted funds for the 50% match that the State requires for the Grant. ALTERNATIVES: The Department will not be able to purchase the ambulance without the matching funds from the State. ."' ,. STAFF RECOMMENDATION: Staff recommends the acceptance of the funds in the amount of $33,012.50 into the Fire and Rescue Department's budget. Approved by: Elmer C. Hodge County Administrator VOTE: Supervisor Minnix motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Richard Burch, Chief, Fire & Rescue Danial Morris, Director, Finance A-110502-5.d ACTION NO. ITEM NO. S~-J" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Acceptance of $12,315.00 in grant funds from the Virginia Department of Health to purchase new Cardiac Heart Monitors. SUBMITTED BY: Stephen Simon, Battalion Chief COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services awarded the Fire and Rescue Department a matching grant ($12,315.00) to purchase two Cardiac Monitors. The new Cardiac Monitors will replace outdated units that no longer meet the Federal Food and Drug Administration (FDA) standards which regulate cardiac monitors. FISCAL IMPACT: The Department has budgeted funds for the 50% match that the State requires for the Grant. ALTERNATIVES: The Department will not be able to purchase the cardiac monitors with out the matching funds from the State. STAFF RECOMMENDATION: Staff recommends the acceptance of the funds in the amount of $12,315.00 into the Fire and Rescue Department's budget. Approved by: ~ ~~~ Elmer C. Hodge County Administrator VOTE: Supervisor Minnix to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Richard Burch, Chief, Fire & Rescue Daniel Morris, Director, Finance A-110502-5.e ACTION NO. ITEM NO. ~'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Acceptance of $6,242.00 in grant funds from the Virginia Department of Health to purchase Extrication Equipment (Jaws of Life). SUBMITTED BY: Stephen Simon, Battalion Chief COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services awarded the Fire and Rescue Department a matching grant ($6,242.00) to purchase extrication equipment. The extrication equipment is being placed on first run Fire Engine's to provide rapid extrication to trapped patients of auto accidents and industrial/manufacturing emergencies. The additional equipment will be utilized on the Cave Spring and Hollins Fire Engines. FISCAL IMPACT: The Department has budgeted funds for the 50% match that the State requires for the Grant. ALTERNATIVES: The Department will not be able to purchase the extrication with out the matching funds from the State. STAFF RECOMMENDATION: Staff recommends the acceptance of the funds in the amount of $6,242.00 into the Fire and Rescue Department's budget. Approved by: ~ k~ Elmer C. Hodge County Administrator VOTE: Supervisor Minnix motion to staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Richard Burch, Chief, Fire & Rescue Danial Morris, Director, Finance A-110502-5.f ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 5, 2002 Nomination of a Section of Bottom Creek as Exceptional State Waters Janet Scheid Chief Planner Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Environmental Quality accepts nominations to classify surface waters as Exceptional State Waters if certain criteria are met. The purpose of this program is to protect those surface waters that are pristine, possess outstanding scenic beauty, and/or provide special and unique recreational opportunities ranging from trout fishing to canoeing and kayaking. The criteria are that the water must provide exceptional environmental settings and either exceptional aquatic communities or exceptional recreational opportunities. Five citizen groups, including Bent Mountain Civic League, have nominated Bottom Creek for this Exceptional State Waters designation. Aquarter-mile section of Bottom Creek is in Roanoke County while a much longer portion is in Montgomery County. The petition to the DEQ states that Bottom Creek meets all three criteria listed above. DEQ has notified the County and those citizens who own property adjoining the nominated section of Bottom Creek. If Bottom Creek is approved as Exceptional State Waters the impact would be to not allow any additional direct, point source discharge into the creek. No new business or residence could directly discharge sewage into the stream. The designation would not have any impact on the right to farm or practice forestry. Since Roanoke County does not allow direct discharge of sewage to surface waters there would be no negative impact of this designation. The benefit of this designation is difficult to quantify. The primary benefit to landowners along the creek would be the assurance of continued maintenance of the water quality for their enjoyment and that of future generations. There may potentially be new sources of income to the County generated by increased ecotourism and recreation use of the waters. FISCAL IMPACT: No funding required. ALTERNATIVES: DEQ has notified the County of this nomination and is asking for our comments. Alternative 1: Respond with a favorable recommendation for the nomination. Alternative 2: Respond with an unfavorable recommendation for the nomination. STAFF RECOMMENDATION: Seeing no negative impacts of the nomination of Bottom Creek as Exceptional State Waters staff is recommending Alternative 1. VOTE: Supervisor Minnix motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Janet Scheid, Chief Planner Arnold Covey, Director, Community Development - ~c A-110502-5.g ACTION NO. ITEM NO. S- g AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Request to accept an Aggressive Driver Enforcement Grant in the amount of $4,000.00 from the Twenty-Third Judicial District Court-Community Corrections SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department has received a grant from the Twenty-third Judicial District Court-Community Corrections for the past several years. The purpose of this grant, which is also given to surrounding localities, is to enforce traffic laws with special attention to matters involving aggressive driving, i.e., driving under the influence, reckless driving, speeding, etc. For the period of October 1, 2002 until September 30, 2003, Roanoke County has been awarded $4,000.00 of funds with which to engage in aggressive driving enforcement by the Twenty-third Judicial District Court-Community Corrections. These funds will be used for targeted enforcement of aggressive driving. The Roanoke County Police Department has officers trained in the detection and apprehension of aggressive drivers. Budget constraints do not allow for targeted enforcement of aggressive driving without additional grant funding. FISCAL IMPACT: The Twenty-third Judicial District Court-Community Corrections has provided $4,000.00 in grant funds with no matching funds required. The grant period runs between October 1, 2002 and September 30, 2003. ALTERNATIVES: None STAFF RECOMMENDATION: The staff recommends acceptance of the Twenty-third Judicial District Court-Community Corrections aggressive driver enforcement grant for $4,000.00. VOTE: Supervisor Minnix motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance Scott Smith, Grant Administrator, Police Department ~~ T A-110502-5.h ACTION NO. ITEM NO. ~" I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 12, 2002 AGENDA ITEM: Request to accept a grant in the amount of $8,500 from the Department of Motor Vehicles for DUI Selective Enforcement / Injury Accident Reduction SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County is still experiencing a significant number of automobile accidents involving personal injury. A major portion of these accidents is the result of impaired and aggressive driving. There are 650 miles of state maintained roads in Roanoke County. The 5.4-mile stretch of Electric Road, state route 419, from Tanglewood Mall to Lewis Gale Hospital accounts for approximately 1 % of the state maintained roadway in Roanoke County. During the past three years, this stretch of Electric Road has accounted for approximately 30% of all the injury accidents that have occurred in Roanoke County. The Police Department has officers trained in the enforcement/detection of impaired drivers and drivers operating their vehicles in an aggressive manner. The Roanoke County Police Department will use patrols to target impaired and aggressive drivers. A portion of the patrols will focus on, but will not be limited to, the area of Electric Road. Budget constraints do not allow for targeted patrols of impaired and aggressive drivers without additional DMV grant funding. FISCAL IMPACT: The DMV has provided $8,500.00 in grant funds with no matching funds required. The grant period runs between October 2002 and September 2003. ALTERNATIVES: None. STAFF RECOMMENDATION: The staff recommends acceptance of the DMV grant for $8,500.00 VOTE: Supervisor Minnix motion to approve staff recommendation. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance Scott Smith, Grant Administrator, Police Department M-- GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment Unaudited balance at November 5, 2002 Changes below this line are for information and planning purposes only. Balance from above $25,000 $9,095,656 6.95 $9,095,656 $9,095,656 6. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By: Danial Morris Director of Finance Approved By: Elmer C. Hodge ~~ County Administrator ~- CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited balance at June 30, 2002 Transfer from Dept. Savings 2001-02 Unaudited balance at November 5, 2002 Amount $1,380,050.57, $1,380,050.571 Submitted By: Danial Morris Director of Finance (to be determined) Approved By: Elmer C. Hodge ~~ County Administrator "~ `~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2002-2003 Original Budget Amount $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000. Balance at November 5, 2002 $82,000. Submitted By: Danial Morris Director of Finance Approved By: Elmer C. Hodge ~~ County Administrator M-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation June 23, 1998 Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service Nov 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service FY 2002-2003 Original budget appropriation Less increase in debt service Unaudited Balance at November 5, 2002 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (465,400) 1,534,600.00 2,000,000 (2,592,125) (592,125.00) $8,521,219.00 FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 luly 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) Tuly 1, 2002 One-Time Transfer to Operating Budget (566,818.00) Unaudited Balance at November 5, 2002 285,047.00* * Of this amount $197,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within one year. Budgets for Future School Operations have been transferred to the School Submitted By: Danial Morris Director of Finance Approved By: Elmer C. Hodge ~~ County Administrator M-~ Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 10/23/02 Subject: October Board Meeting - Clean Valley Council This is a summary report of the meeting of the board of directors for Clean Valley Council held Tuesday, October 22, 2003 in the meeting room of the Roanoke Valley Resource Authority. Executive Director Ann Masters reported that payment had been received from the state Department of Environmental Quality (DEQ) (litter control funds from drink containers) and from the Roanoke Valley Resource Authority. She said the DEQ non-competitive funds have been declining slightly each year, and that the current state budget situation would probably eliminate all competitive grant funds from that source. She said, in general, CVC finances look ok for this fiscal year. Administrative Assistant Norma Kinnick reported that eight groups (74 individuals) had participated in the October 5 stream cleanup. They covered 10 miles of stream banks and collected 2.5 tons of materials. Streams covered included the Roanoke River, Fishburn Park and Lick Run. Educator Bonny Branch reported on plans for the Earth Summit to be held November 7, 2002 at the Higher Education Center from 8:30 to 3:00. She reported that 20 students each from five area high schools had signed up to attend, and she expected more. There will be a number of presentations, work shops and exhibits on the general theme "H2O & YOU". Participants will be served a catered lunch. Ms. Branch stated that she had conducted 18 programs in schools since school opened this year, involving 800 students. She said her programs are well received and that only 17 open days remain for the rest of the school year. Ms. Masters said the staff would be mailing out annual fund- raising letters in the next few weeks. She also reported that Roanoke City will be holding a Household Hazardous Waste Day December 7th from 9 am to 3 pm in the parking lot of the Roanoke Civic Center. See the attached flyer. Please let me know of any questions. ,~. rn-~ ~ousE~o~u ~~i~RUOUS w~sTE DA`/ Dec. 7th, 2002 9AM - 3PM Roanoke Civic Center Parking Lot Bring all your: Used motor oil Antifreeze Gasoline Kerosene Batteries Transmission fluids Paint -Latex Spray Paint Solvents Pool chemicals Pesticides Herbicides Insecticides Polishes Ammonia Bleach Metallic mercury Photo chemicals Fluorescent light tubes Propane tanks (size used on grills) Brake fluids Needles Tires Paint thinner Metals Rat poison Moth balls Disinfectants Etc. You don't even have to get out of your car! Questions: Please call Maureen Castern at #853-2426 ACTION NO. ITEM NO. O- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Work session with Real Estate Valuation and Community Development to demonstrate GIS Internet capabilities SUBMITTED BY: Billy Driver Director of Real Estate Valuation APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ou ~ ~ ~~~~ `~~.ca/ I SUMMARY OF INFORMATION: Beginning in 1999, the GIS and Real Estate website was launched featuring digital maps and limited real estate data. Since that time, this site has consistently generated more hits than any other County webpage. The most recent changes were made through a cooperative effort from the offices of Community Development, Information Technology and the Real Estate Valuation Office. A few of the most recent improvements to the website include water and sanitary sewer lines, zoning information, scanned images of construction plans and recent subdivision plats, market values for land and buildings, deed transfers, and square footage of buildings. As you will see through our demonstration, there are quite a few more improvements than mentioned above. This project was a team effort including Gary Coleman GIS Coordinator, Todd Booth Engineering/GIS Supervisor and Myra Williamson Real Estate Technology Support. They will be the presenters for the demonstration to be held for the Board of Supervisors. ®"~ • • ~' °~ v v a~ c° v v ~.C~ ti v ~ av c v~ '-' ti v ~ 41 ~ y o ~ ~ ~ 3 ca a,° ~•3 ~ 0 3 ~ 0 3 E~4-~ ~ ~ ~ °JS•` v~ ~ v~~ c n. C 'C O O O ~ ~n L L B t`G ti E v 7 ~" DLO, aLO+ O C O~ ~ L v 'D ~ p GJ O v a +L•, C Q O ~ ~ ~ a.+ 41 O N ` ~ .C = v im L v ti~ C d •a.. C~ Q j O Ol ~~~ 41 S H O C K 41 L~~ ~ .p v ~; 61 ~` C `~ ti~ 'v O ti ti C~ ,~ L C Q O ~ a.. 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'v ,~• v E ti >,c v 3 0~ L ~ ~~ N v L ~ c~ a ti o -~' ti~ ti v ~° U~° c L o= v~ a v" o LL. v ~v ~•a d ~ ~~a ~v3c~'vti~QV~v ~ c~° U al '~ fp ' '^ vi C C Y QJ `- - 4J '^ N ~ '^ ' ~ u v C_ O O ~ `J C '~., O c U Oll ~ N •~ ~ ~ L ~ ~ 0 C Q ~ ~ ~ ° ~ a+ ~+ N "' aJ O E C~2 ~ ~ 1.~[ h N `^ V C C ~ ° ~' v ~ O- 3 Q E~ O ,~, ~'Q O~ O w ~ ~+ O Q ~w0 v X Q ~,, C (d ~ U ~^ rn 4J ti C~~~~ L O v~ ~~ •N O p ~n ~ ~ C ,n C ~h a Cjl 41 a=' > ` O N C 17 O ~ ~ v ,~ ''~ ~ ti > L ~ v o ~ v, v Q ~ ~ C v > to C ~ a.i C vNi .O ~ ~ `^ ~ .Q ~ ~ ~ .~ u 0 a.+ ~ ~ ~ vi p O` ~ rt7 ~ O L C v~~ v '-' ~ ~. C v Q- m O C~ C p Rs O Q ~ C ._ = V O 4-. ~ ~ Q u ~ vOi H ~ ~ ~ ~ t ~ ,~ 3 ~ 3 ~ O ° v v ~ 41 "- ~ N ~ ~ ~ G1 '^ .~ '^ > W O ~ ~ rn c ~v~~¢~N~3 rn3~~°Ja~,a'Q1~3 vo~~v~~~ ~°tiW°~ 0 0 ~a N C O •a~'+ Q1 N -Y ~. O~ N~~ Z3 QJ `~ O ~ ~ N v p O C w. O L C C U ~ Q1 QJ N O ~ m ~ RS Q1 ~ }' O C N ~ ~ aJ N ~ ti ~ ~ > U +-' H Q f~ ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 5, 2002 AGENDA ITEM: Work Session to Discuss Year End Financial Reports and the Impact of State Budget Reductions SUBMITTED BY: Diane Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: We will be meeting on Monday with the constitutional officers regarding state funding reductions, and will be prepared to make a recommendation at the meeting on Tuesday. SUMMARY OF INFORMATION: This time has been set aside for a review of financial and budgetary issues. The following issues will be discussed: 1. Fiscal Year 2001-02: Summary review of the results of 2001-02 fiscal year. 2. Fiscal Year 2002-03: Impact of the state budget cuts and suggested actions to address the cuts 3. Fiscal year 2003-04: Concerns that we have regarding the state budget impact on next year's budget and plans for an accelerated budget process. The Constitutional Officers will be at the work session to discuss the impact on their individual departments and their suggested solutions. Also, the County departments that are effected by state budget cuts (libraries and police) will be present. Outline of Presentation for November 5, 2002 Board of Supervisors Work Session 1. Opening Remarks (Elmer Hodge) 2. Fiscal Year 2001-02 (Diane Hyatt) a. Year end summary b. Use of surplus c. Schedule of presentation of year end financial reports 3. Fiscal Year 2002-03 a. Impact of state budget cuts (Brent Robertson) b. Impacts and possible cuts to individual departments i. Clerk of Court (Steve McGraw) ii. Treasurer (Fred Anderson) iii. Commissioner of Revenue (Nancy Horn) iv. Commonwealth Attorney (Randy Leach) v. Library (Diane Rosapepe) vi. Police (Ray Lavinder) c. New revenue sources -Sheriff fees (Gerald Holt) 4. Fiscal Year 2003-04 a. Further state cuts and other concerns for 2003-04 (Diane Hyatt) b. Plans for an accelerated budget process (Elmer Hodge) 5. Discussion by the Board of Supervisors 6. Conclusions (Elmer Hodge) County of Roanoke, Virginia Summary of General Operating Fund Revenues and Expenditures For the Year Ended June 30, 2002 Revenue Sources Revenues Reserve for revenue shortfall Expenditures and encumbrances Transfers In Transfers Out Beginning Balance Unappropriated Balance Actual vs. Budget Budget Actual Variance 119,892,393 119,557,023 (335,370) Ur~e~ ~,r (954,671) 954,671 4 ,~~c~ ~ ~, l (55,199,908) (54,449,044) 750,86 C,~r~r+l ~,~.rt,r. 72,540 72,540 - 4}~~'~' ~zt~~~= (66 971 860) (66, 899, 320) 72,540 d ~~ ~. ~~ t ~ ~~~.~=~ (3,161,506) (1,718,801) 1,442,705 12,482,162 12,482,162 - (9 320,656) (9,320,656) - - 1,442,705 1,442,705 ~ , of 1~<;~ ~ fur ~ ~ Reserve excess ambulance fees (220,484) (220,484) ~~ ~ `~Y.k~ ~ _ , , s~3, oF; 35, 510 35 510 ~' Designate net appreciation of investments ( ) ( ~ ) Amount available from 2001-02 operations 1,186,711 1,186,711 Ne.1 <l,~, ~,,~, Recommendation for use of funds: Reserve the surplus for employee related costs including: ~- 1. Health insurance 2. Vehicles (c~~~~~Qla~r~ `~~~~;~' 3. Maintain current service delivery levels . (~ (~ slb ~ ~_~ :~ ~ ~ ~c~.~ ~~ Ili ~~~' ~ `~ ., ~~ M:\Common\Audit\2002\SumRev&Exp.xls 11/05/2002 2 N i t0 ~ ~ N d d ~" O ~C > ++ N _ ~ G1 to (Q ` L 0 w 3 ~ '~ V ~ w N ,~ •_ °0 0 C ~ N Z ~ ~ N w- O 0 V U ~ `O N ~LLa .a C ~ 01 V ~. _ K ~ W . O m } LL 00 I~ O ti ci' N Op O r ~ to ~ M N O r r Cp N O rn O ~- N o0 ~ N N N ~-- r ~~) N 7 = U ~ O O N Q a ~a 0 o vo a O ~ ~ ~ N N ~t (fl O ~' ~ O I~ r N O ~ 1~ (D M N N ~f N N N I~ c'7 N r (V 0 0 0 0 0 r ~ r r ~ r r r o 0 "' ~ ti r ~ r a ~, r 00000 0 0 0 0 0 0 ~° -~ ~ (~ ~ ~ ~ M O ~ t~ '[t N ~ ~5.( C ~..~ 1~ N In ~~ O M o0 O „,... ~ ,~ ' " S ~ ~ LL. ~ ) ' 4»y ~ ~ ~ ~ ~ ~ ~ O O > U Q ~ Y O 7 N 4-- ` ~ O O U ~ ~ C O O ~ C . N ~ :~ o Y E E N UUU ~ N N I~~ U Q a~ ~ ~ N O N ""' C C r ~ N `- ~-- ~ ~ ~ Q O U W ~ ~ W LL N .o o D Q ' . f ~ ~ U U J U (Q 7 m 'd J N ~ C ~ ( O (n L L.L ~ ~ f0 O i- ~ ~ ~, o ~ J W (n O °oo a O ~' ~' ~' r r r r r~ f' ~,~ .~ C; u ~ ~ v ~- cn ~ s -~- a~ ~ O U ~ O~ U ~ v Q ~ N '~ _ ` ~ ~ N ~ ~ m m ~ ~ U. o '~ ~ v o U o ~Q c .~ ~ X O ~ ` C ~ ~ W N ~ N a ~ "' G ~ ~ S• N O ~ QE ~ C C O 'a 'rn N Q Q ~ o W U , ~ ~ U Q t~ c~'.~ C~) ~d ~ ~Te°s U ~ I~ ~ ~ ~_'J •... ....1^~. .- `"'~ 3 ~ POANp~.F O ~! ~xc ~,vr ,~~ . A 9 - z c~ ~ ;; _ eh'e~.Tw"' ~ .. 1838 STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT M E M O R AND U M To: Roanoke County Board of Supervisors From: Steven A. McGraw, Sr. , Clerk ~~ ~'~' ~ ~~'~~""'"""°~ Roanoke County Circuit Court ~ . ';~ ~i'~~" ~"°. Date: November 5, 2002 ~'` Re: Recruest to Utilize a Portion of Excess Fees Generated The Roanoke County Circuit Court Clerk's office has been informed by the State Compensation Board (SCB) that our office's FY2002-2003 budget has just been further reduced by an additional $45,920. This follows on the footsteps of a $7,500 reduction of our office's budget by the SCB as of July 1, 2002. As you are probably aware, our office returned $12,000 to Roanoke County this past spring as a result of a request to help balance the county's FY2001-2002 budget. We have also identified an additional $8,000 which the County could remove from our budget during this current fiscal year. If implemented, the SCB budget reduction could mean the loss of two (2) full-time employees in our office, which consists of five deputy clerks in its criminal division and ten deputy clerks in its civil division. We also make use of several part-time employees based upon seasonal business volume changes and other similar demands upon our staff's time. For our office, these potential budget reductions could not come at a more critical time, especially in regard to our record volumes of real estate recordings. Between 1992 and 2000, we recorded an average of 18,697 real estate documents per year, but in 2001 this figure jumped to 23,006. We have already recorded well in excess of 22,000 documents and we anticipate exceeding 26,000 documents recorded by the end of calendar year 2002. For any "business" which collects fees for its "operations", this increase in volume should be viewed as good news. However, for our office, even though our revenues are greater than ever bef ore in the history of Roanoke County, these budget reductions may force us to deal with losing employees at a time when demands upon our staff are at an all-time high. As a further point of reference, our office has been "level-funded" and our staffing has remained constant for the past eight (8) years. Website: www.co.roanoke.va.us then click on "Clerk of the Court's Office" P.O. BOX 1126 • 305 E. MAIN STREET • SALEM, VIRGINIA 241 53-1 1 26 • (540) 387-6205 4 Recycled Parser Therefore, I would like to request that the Roanoke County Board of Supervisors consider replacing these reduced SCB FY2002-2003 funds by utilizing those greatly increased fees which have been collected by our office and received by Roanoke County, especially in the past eighteen months, as indicated below. Excess fees received by Roanoke County as the result of our office's operations in FY2000-2001 totalled to $123,583 and in FY2001-2002, this number jumped to $219,549. For the first quarter of this current fiscal year, Roanoke County has received $71,878 in excess fees generated by our office. In addition, in 1995 I decided to divert from the State to the County the fees which our office collects for "document reproduction" (account code 236). In FY2000-2001, these additional funds received by Roanoke County instead of the Commonwealth of Virginia came to $49,523 and in FY2001-2002, an additional $51,768 was received by the County. Again, for the first quarter of this current fiscal year, the County has received an additional $13,321. Using a conservative average of $40,000/year for the past seven years since this change was implemented, our office has generated an additional $280,000 to the benefit of Roanoke County and its citizens which could have gone to the State. Finally, between July 1, 2000 and September 30, 2002, our office's operations generated $1,971,495 in excess fees to the benefit of Roanoke County and $138, 536 (after payroll expenses) to the benefit of the Commonwealth of Virginia. As you can determine from these calculations, via its operations the Roanoke County Circuit Court Clerk's office has produced to the benefit of the County fees far in excess of the requested funding of $45,920 for the remainder of this fiscal year. Please address any questions which you may have to me. Thank you. l~ ~ ~ ~_~. j t E~~ ~~~ ~ 1 Q ~~~ f ~ l ). R .~~1 # '`~ ~.( S .. ~ ~ ~ ' ~ I I r ~ "~ ~~ ~' R ~S s`~~.,~" ~~.d rr d 5 New Sheriff Fees The General Assembly has passed legislation that will allow the option of imposing additional court costs following convictions on certain offenses. These costs are associated with actions undertaken by the Sheriff s Office and the revenue can be retained by the locality. t1~~~ i ~~ E ~ ~,~~t Sheriffs' Processing Fee $25 on admission to the jail `~ ` Courthouse Security - 1 on each traffic or criminal conviction ~` DNA Sample - $25 for withdrawal of tissue, blood, or saliva Estimated Revenue $ 127, 500 106,250 5,100 $ 238, 850 _ ~ a~f, ~c ~1~ .~~; ~ ~ ~~.~ ~.~ ~~~ ~ ~; ~ ~ ~ ~ ~ ~ ~ ~~ i U ~ ; G ~~ ~~ ~ ~~~ ~i ~ ~ ~ ;~~ ~ ~r x~~, ~ ~r1~J~~ ~ ~ ~ ~1~~ _ 6 4 O~ POANp~,~ ~ A Z ~ c~ z ~ a 7838 November 5, 2002 Honorable Members Roanoke County Board of Supervisors P O Box 29800 Roanoke, VA 24018 Dear Mr. Chairman and Members of the Board: ALFRED C. ANDERSON, CFO, CGT TREASURER Unlike the Clerk, I give everything I collect to the County! The Commonwealth of Virginia has reduced the reimbursement to the Roanoke County Treasurer's budget by $22,268.00. This represents one full time employee. The staffing standards set by the State reflects that the Treasurer should have 14 full time employees but is only paying for 10. The seasonal payroll for April through June 2002 was $22,269.53 total salaries which includes the pay for policemen for the last three days in May. This total amount reflects $2,211.15 for the satellite office in the Town of Vinton (which is a convenience to many elderly residents) and $3,631.16 for the DMV satellite office. Due to the State budget reduction I have made the following cuts: 1. Closing of the DMV satellite office effective November 1, 2002 2. No Spring satellite office in the Town of Vinton Municipal building You have read the reports that some Treasurers have proposed to close their offices one day a week. We do not. 70% of the County's revenue is collected in the last quarter. In the Spring there are 100,000 personal property bills, and 40,000 real estate bills to be collected as well as 17,000 utility bills per month. However, not all of the taxpayers pay their bills. The Treasurer uses various applications to assure the County that all efforts have been put into place to collect the delinquent accounts. Such as: distress warrants, tax liens, and set-off debt. Let me give you a list of some of the things we do: 1. Sell over 80,000 decals ayear -most during the last quarter. 2. 100,000 personal property bills in the Spring. 3. 40,000 real estate bills in the Spring. 4. 17,000 utility bills per month. 5. 3,000 dog and cat tags. 6. Thousands of invoices issued by various departments. 7. Parking tickets including tickets for "failure to display current County decal." P.O. BOX 21009 • ROANOKE, VIRGINIA 24018-0533 • (540) 772-2056 • FAX (540) 772-7514 aandersonC~?co.roanoke.va.us (~~~txtt~ a~ ~u~t~nC~ ® Recycled Paper Page 2 8. Business licenses. 9. Thousands of permits. 10. Estimated income taxes. 11. State income taxes. 12. 38,000 real estate bills in the Fall. There is a large volume of telephone calls after the tax bills are mailed out. Postage costs continue to rise. Taxpayers move without notifying the offices. The Treasurer has a~ee~ice ~~~~r~~~:-~~-~ with the post office that gives us corrected addresses. These new addresses need to be entered into the computer. The Treasurer met the budget reduction for last year which was $10,500.00. Even after this reduction the Treasurer had $22,157.00 left over at the end of the fiscal year. We have not heard if any of this money will be rolled over into this years budget. I am in the process of ascertaining information on other collection methods. One of which is a lock box at our local bank. The bank does not do exceptions. They would be sent to us. We will need to buy envelopes. IT would have to be involved in this process. Another is that the State Code changed to allow sending the tax bills via a-mail. IT would need to be involved in this process. Another is to attach delinquent taxpayers' DMV records. Again, IT would need to be involved in this process. I recognize that you did not cause this situation but I ask that you work with the Constitutional Officers to ascertain a solution. Thank you for your time. Very truly yours, ;gin Alfred C. Anderson Roanoke County Treasurer ~~~ Elmer C. Hodge -.. Countv Administrator CONFIDENTIAL ~ OAIy L ~ ~ ~~ z ~ e o ~ ~_ a` J8 8 To: Board of Supervisors From: Elmer C. Hodge Date: 11 /1 /2002 Re: State Funding Reductions The constitutional officers have met with me and other members of the staff to review the impact of the state budget reductions on their operations. We have discussed ways of handling some of these functions, but the constitutional officers also wish to present their information to the Board as well. We will also share information on the reductions in library and police funding at the work session on November 5. After meeting with the constitutional officers, we may come to different conclusions about whether to provide additional County funds to offset the reductions in state funding. At this point, my recommendations are as follows: 1. Sheriff: The Sheriff's Office funding is not being reduced at this time but may very well be reduced as part of the General Assembly cuts. A five percent (5%) reduction in this area would equate to $135,000. Anticipating this possibility, my recommendation is that we implement the jail fees that the Sheriff will discuss with us to keep staffing at the present level. Based on projections from last April, these fees would total approximately $275,000. All neighboring localities have already implemented these fees. This is a public safety function and we do not want to make reductions in this area. s 2. Commonwealth Attorney: The Commonwealth Attorney's office has been reduced by $29,729. I recommend supplementing this office with County funding. This is a public safety function and reducing the staff in this office would increase the work load in the County Attorney's Office or result in fines being levied under a state code section. 3. Clerk of Circuit Court: This office has been reduced $45,920. I recommend allowing the Clerk to use fees already being generated to cover the state funding reductions. In the past, funds in excess of operating expenses have gone into the General Fund. These fees are in essence user fees paid by the individuals who do business with this office. Revenues Collected by Clerk of Courts Recordation Tax $ 897,126 Taxes -Wills 18,974 Taxes -Conveyance 183,543 Photocopies 47,706 Clerk Fees 225,857 Total Revenues 1,373,206 Less: Expenses of Clerk of Court Office 990,307 Less Comp Board reimbursement (581,311) Net Expenses 408,996 Revenues in excess of expenditures for the Clerk of Court $ 964,210 4. Treasurer and Commissioner of the Revenue: I recommend that we do not provide County funding to offset state budget reductions in these offices. There are several alternatives that need further research: • Eliminate or shift state work back to the state, thereby reducing the work load in these offices. If the above alternative cannot be accomplished, I prefer to transfer certain functions from these offices to the Real Estate Valuation and Finance Departments and integrate these operations. If you would like further elaboration of these recommendations, please call me. I will be discussing my recommendations with the constitutional officers on Monday prior to our meeting. cc: Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney W. Brent Robertson, Budget Director 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 5, 2002 RESOLUTION R-110502-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File 1 OF ROANp~~ /~ ~ ~ ! A ~ ~ `' a ~~~~~ ~a~ ~~~~.~.~e 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District November 5, 2002 Reverend Darryl Crim North Roanoke Baptist Church 6402 Peters Creek Road Roanoke, VA 24019 Dear Reverend Crim: Michael W. Altizer Vinton Magisterial District Richard C. Flora Hollins Magisterial District H. Odell "Fuzry" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, thank you for offering the invocation at our meeting on Tuesday, November 5, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. We appreciate very much your sharing your time and words with us. We look forward to seeing you again atone of our meetings in the future. With kindest regards, ~3. "~~ "C''~~ Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ®co.roanoke.va.us OANp,~.~ i~ ~ rase P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 BRENDA J. HOLTON, CMC CLERKTOTHEBOARD November 6, 2002 DEPUrrcl_Eai< Email: dchilders@co.roanoke.va.us Email: bholton~co.roanoke.va.us Mr. Ralph T. Henry 6545 Corntassel Lane Roanoke, VA 24018 Dear Mr. Henry: I am pleased to inform you that, at their meeting held on Tuesday, November 5, 2002, the Board of Supervisors voted unanimously to appoint you as an alternate member to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) for a four-year term. This appointment which was vacant when the term began on October 28, 2001, will expire on October 28, 2005. Your term will begin as soon as you have taken the oath of office. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rp for to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~,8 ~,Id~ Diane S. Childers Clerk to the Board of Supervisors Enclosures cc: Joel Baker, Building Commissioner Richard Burch, Chief, Fire & Rescue Steven A. McGraw, Clerk, Circuit Court DMENTS TO WATER CONSERVATION ORDINANCE From: Paul Mahoney To: Diane Childers Date: 10/25/02 11: 36AM Subject: AMENDMENTS TO WATER CONSERVATION ORDINANCE Diane: Attached (in WordPerfect and Word) is a draft copy of the amendments to the Water Conservation Ordinance adopted by the BOS on Oct. 22. I have already given ECH a copy. This ordinance would be on the Nov. 5 agenda. It addresses the gold course issue, and clarifies the authority of individuals to water their new lawns. I may miss the agenda meeting Oct. 28, so I wanted to deliver this to you early. Paul e1 CC: Gary Robertson; Sue Bane Diane Childers -Changes to Chart Page 1 w From: Diane Childers To: Gary Robertson Subject: Changes to Chart Gary, Per our discussion with Elmer, this is my understanding of the changes we were going to make. I have indicated the changes in red. Swimming Pools -County Ordinance Filling and replenishing to maintain structural integrity of the pool or to ensure swimmer health and safety is permitted. Lawns and Gardens -County Ordinance Watering of the following is permitted for a period not to exceed thirty (30) days: 1. Freshly planted plants 2. New and replanted or resodded lawns 3. Indoor plantings 4. Greenhouse or nursery stocks 5. Watering by commercial nurseries of freshly planted plants 6. Watering by commercial nurseries or new and replanted or resodded lawns Diane Childers -Water Conservation Ordinance and Board report Page 1 From: Sue Bane To: Diane Childers; Gary Robertson Date: 10/31/02 3:35PM Subject: Water Conservation Ordinance and Board report Elmer has discussed with the Board of Supervisors the interpretation question of filling new swimming pools in order to maintain structural integrity. Based on Elmer's report of his discussion, I recommended amending the ordinance to speficially permit this activity. Therefore, attached you will find a revised board report and ordinance for the 11/5 meeting. Any comments or suggestions? Paul Diane Childers - Re: Disability Friendly Business Award Page 1 From: Anita Hassell To: Diane Childers Date: 10/30/02 8:48AM Subject: Re: Disability Friendly Business Award Actually, there were 3 awards. One to HR, another to General Services and the third to Parks, Recreation & Tourism. We were presented with certificates and stickers with the logo. I'll see that you get them. »> Diane Childers 10/29/02 05:38PM »> One additional question Anita -did you receive the above award at the reception today? If so, can you bring it up to me so that we can "present" it to you again at the board meeting on Tuesday? Thanks. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders(a)co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 CC: Joe Sgroi Diane Childers - Re: Disability Friendly Business Recognition Page 1 From: Debbie Pitts To: Anita Hassell; Anne Marie Green; Diane Childers; Joe Sgroi; Mark Courtright Date: 10/29/02 3:09PM Subject: Re: Disability Friendly Business Recognition I will be there. Thanks for asking Debbie Pitts Assistant Director of Recreation 540-387-6078 ext 252 Our Work is Your Play! »> Diane Childers 10/29/02 02:53PM »> At the November 5 Board meeting, we will be recognizing the County for receiving the "Disability Friendly Business" award from the Department of Rehabilitative Services. If your schedule permits, we would like to attend the meeting at 3:00 p.m. It is my understanding that you have each participated in meetings and assisted with hiring decisions as they pertain to individuals with disabilities. Please let me know by Thursday, October 31 at 12:00 noon if you will be able to attend the meeting. Thanks. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders a(~.co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 CC: Brenda Holton Diane Childers - Re: Disability Friendly Business Recognition From: Anne Marie Green To: Anita Hassell; Debbie Pitts; Diane Childers; Joe Sgroi; Mark Courtright Date: 10/29/02 2:57PM Subject: Re: Disability Friendly Business Recognition I'll be there. Anne Marie Green Director of General Services County of Roanoke, Virginia 1216 Kessler Mill Road Salem, Virginia 24153 (540) 387-6200 -telephone (540) 387-6112 -fax Page 1 CC: Brenda Holton L Dune Childers Fwd: Re: Disability. recognition Page 1 - -'- From: Dan ODonnell To: Diane Childers Date: 10/30/02 4:41 PM Subject: Fwd: Re: Disability recognition Diane, Dan Semones from the Va. Dept. of Rehabilitative Services will be here on the 5th for the presentation of the award we recieved for hiring disabled citizens. Attached is a note from HR confirming this. If you need more info. please contact Anita Hassell. (If that is her real name.) Dan O'Donnell, Asst. Co. Administrator Dodonnell@co.roanoke.va.us (540) 772-2017 Diane Childers Re: Disability recognition Page 1 From: Anita Hassell To: Dan ODonnell; Joe Sgroi Date: 10/30/02 2:33PM Subject: Re: Disability recognition Dan - We have confirmed that Dan Semones will be able to attend this meeting and is planning to do the presentation. Diane Childers has asked for the 3 certificates (one to HR, General Services, and the third to Parks & Rec) so I have forwarded to her. Anything else, just let me know. »> Dan ODonnell 10/30/02 12:55PM »> Elmer thought it would be good if you'se could get Danny Simones (Ithink that was his name) to come to the BOS meeting Tuesday to re-present the awards to the dept's involved. IFn you'se could work that out it would be much appreciated. Please let me know by the end of the week if this can be done. Thanks Dan O'Donnell, Asst. Co. Administrator Dodonnell(a~co.roanoke.va.us (540)772-2017 Diane Childers - Re: Recognition of PR&T bept. Page 1 From: Pete Haislip To: Diane Childers Date: 10/30/02 1:38PM Subject: Re: Recognition of PR&T Dept. I'll be there. Pete Pete Haislip Roanoke County Parks, Recreation, and Tourism "Our Work Is Your Play" »> Diane Childers 10/30/02 12:13PM »> Pete, I wanted to let you know that we have scheduled a recognition for the November 5 Board meeting that will involve your department. As you may know, the County received the "Disability Friendly Business" award, and Parks &Rec has been very involved in the steps that have been made in this area. We will be recognizing Parks &Rec, General Services and Human Resources at the 3:00 meeting. Please let me know if you will be able to attend. Diane S. Childers Clerk to the Board County of Roanoke E-mail: dchilders(c~co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 ~hilders -Fwd: From: To: Date: Subject: Elmer Hodge Childers, Diane 10/25/02 8:23AM Fwd: Page 1 Diane, I think this should be on the next BOS agenda for recognition. Please get with Joe Sgroi or Anita Hassell for details. Thanks Elmer Hodge Roanoke County Administrator 540-772-2004 »> Anita Hassell 10/24/02 04:45PM »> Attached you will find an email /press release from Dan Semones with the Department of Rehabilitative Services. The DRS has nominated the County of Roanoke fora "Disability Friendly Business" award. We are one of the first of three employers to receive this award in the Valley. The County was nominated because of the efforts we have made toward this initiative. And your departments have been instrumental in positioning the County for this recognition. We would, therefore, like to invite you to the presentation of this award. It will be held on Tuesday, 10/29 at the Home Shopping Network headquarters at 10 am. If you have any questions, please just give me a call. We hope to see you there! MEDIA ALERT October 29, 2002 TO: Reporters/News Editors CONTACT: Dan Semones Phone: (540) 776-2740 Email: semonerd@drs.state.va.us ROANOKE VALLEY BUSINESSES REGOGNIZED AS `DISABILITY FRIENDLY' WHAT: The Home Shopping Network, Carilion Health Systems and Roanoke County will be recognized with the "Disability Friendly Business" Award on Tuesday, October 29, 2002 at loam, at the Home Shopping Network Headquarters in Roanoke. These three companies are the first to receive this award for the Roanoke Valley. WHY: The "Disability Friendly Business" Awards campaign recognizes Virginia businesses for demonstrating best ractices toward hiring, accommodating and providing equal service to people with disabilities. Businesses worthy of this recognition are presented with a Seal of Recognition, which can be displayed at the entrance of their business, along with a framed certificate signed by the Honorable John Hager, DFB Spokesman. WHEN: October 29, 2002 10 am (please arrive by 9:45am) WHERE: Home Shopping Network One Avery Row, Roanoke (located in the Jack Smith Industrial Park, Route 460) WHO: Delegates Chip Woodrum and Vic Thomas, as well as representatives from the Mayor's Committee for People with Disabilities and local Disability Services Boards will be among those in attendance. Questions and interview opportunities will be taken immediately following the presentation. ### News Release FOR IMMEDIATE RELEASE October 22, 2002 Contact: Dan Semones (540) 776-2740 `DISABILITY FRIENDLY BUSINESS' AWARD COMES TO ROANOKE VALLEY ROANOKE, VA -The Home Shopping Network, Carilion Health Systems and Roanoke County will be the first three businesses in the Roanoke Valley to receive the "Disability Friendly Business" Award. Sponsored by the Virginia Department of Rehabilitative Services, Disability Services Boards, and the Virginia Business Leadership Network, this statewide campaign was designed to recognize businesses who demonstrate outstanding `disability friendly' practices toward the employment, accessibility and customer service of persons with disabilities. The presentation will take place at the Home Shopping Network Headquarters in Roanoke, on October 29 at loam. "It is evident that Virginia's businesses are making a conscious effort to support and increase opportunities for their employees and customers with disabilities," says Dan Semones, Business Development Manager at the Department of Rehabilitative Services. "This recognition is an excellent opportunity for businesses to let their community know that they value people with disabilities in their workplace and at their place of business. Through this program, companies are nominated for excellence in any of the following areas: accessibility, customer-friendliness and employment-friendliness. Companies worthy of the recognition are given a DFB Recognition Seal, a decal which can be displayed at the entrance of their facility to serve as a symbol to patrons, staff and others of the company's commitment to best practices. It also aims to encourage other businesses to adopt similar disability friendly practices to their own companies. Since its official launch in January 2002, nearly 40 companies, large and small, have received the Disability Friendly Business Award. Moreover, this statewide program was highlighted in the U.S. Department of Labor's 2002 Final Report of the Presidential Task Force on Employment of Adults with Disabilities, presented to the President of the United States. The Department of Rehabilitative Services is a state agency that provides programs and services that assist persons with disabilities to gain or maintain employment. Services include vocational counseling, career exploration, assistive technology, and specialized services that cater to individual needs. For more information, please call 1-800-552-5019 (voice) or 1-800-464-9950 (TTY). For more information on the DFB program, or to obtain an Application Kit, please call Katherine McCary ,Chair, Business Leadership Network at 1-866-624-3502. ### VIRGINIA BUSINESS LEADERSHIP NETWORK PUT ABILITY TO WORK September 23, 2002 Anita Hassell County of Roanoke, Department of Human Resources 5204 Bernard Drive SW Roanoke, Virginia 24018 Dear Ms Hassell: The Virginia Business Leadership Network has received a nomination from the Virginia Department of Rehabilitative Services for County of Roanoke recognition as ~ Disability Friendly Business shown below: • For meeting the needs of employees and customers with disabilities in terms of accommodation and accessibility in and around the place of business, • For making a commitment to promote positive awareness among its employees of the needs of customers with disabilities, and ^ For making a commitment to hire persons with disabilities or aid employees with disabilities to further their careers Your commitment is excellent and we applaud your efforts. As a result of your application package and your reputation in the disability community, it is my pleasure to confirm that you will receive the Disability Friendly Business Recognition Award that will be sent to you by DRS. Congratulations! iS' cerely, ~' ~~g ~'~""~ Katherine McCary Chair Virginia Business Leadership Network Cc: Department of Rehabilitative Services Disability Services Board VABLN~SunTrust HDQ641 S 919 E. Main Street P.O. Box 26665 Richmond, VA 23261-6685 e-mail vabin~suntrust.rom www.vabin.org Toll free 866-614-3502 ,~ x,s ., :.,.' County Of Roanoke MEMO TO: Board of Supervisors Elmer Hodge, County Administrator FROM: Brent Robertson RE: Proposed Tobacco Tax DATE: October 31, 2002 Chronology for Tobacco Tax Office of Management and Budget PO Box 29800 Roanoke, VA 24018 W. Brent Robertson. Director Based upon conversations with the County Attorney, it will most likely be mid-spring before we will know if the state will grant Roanoke County the authority to impose a tobacco tax. If approved, the General Assembly session ("short" session) will conclude at the end of February; the Governor then has until the end of March to make changes; and the veto session will be held the middle of April. If the tobacco tax is approved by the General Assembly, whether through a Roanoke County charter amendment or a change in general law, the change will become effective July 1, 2003. Therefore, any fiscal impact for the County will occur in FY2003-2004. The County Attorney suggests bringing the ordinance to impose the tax, if approved, to the Board after the state budget is finalized. The Budget Department has estimated that each $0.01 of tobacco tax would generate approximately $41,000. Tax Neutrality Mr. McNamara has stated that he would like any increase in the tobacco tax to be tax neutral to overall county revenues and has suggested reducing the BPOL tax by a proportionate amount. Attached is the information staff reviewed with the Board during a BPOL work session last June. ..r Roanoke County Work Session - BPOL Analysis June 25, 2002 Scenario Analysis 1. Exem~g 1st $1QQ,000 Gross Receipts- All Businesses Projected # Accounts Revenue Loss Retail Merchant .20/$100 GR 395 $79,000 Wholesale Merchant .05/$100 GP 80 4,000 Contractor .16/$100 GR 345 55,200 Business Service .36/$100 GR 225 81,000 Repair Service .36/$100 GR 52 18,720 Personal Service .36/$100 GR 90 32,400 Professional Service .58/$100 GR 227 131,660 Commission Merchant .36/$100 GR 2 720 Projected Revenue Loss 1416 ($402,700) 2. Reducing BPOL Rate to "no-more than" $0 20/$100 Current Current Rates # Accounts dross Receipts Revenue Retail Merchant .20/$100 GR 395 644,012,967 1,288,026 Wholesale Merchant .05/$100 GP 80 453,230,975 226,615 Contractor .16/$100 GR 345 233,442,166 373,507 Business Service .36/$100 GR 225 114,931,956 413,755 Repair Service .36/$100 GR 52 27,410,485 98,678 Personal Service .36/$100 GR 90 76,311,066 274,720 Professional Service .58/$100 GR 227 204,129,289 1,183,950 Commission Merchant .36/$100 GR 2 826,510 2,975 1416 1,754,295,414 3,862,227 Adjusted Rates # Accounts dross Receiots Revenue Retail Merchant .20/$100 GR 399 644,012,967 1,288,026 Wholesale Merchant .05/$100 GP 80 453,230,975 226,615 Contractor .16/$100 GR 345 233,442,166 373,507 Business Service .20/$100 GR 225 114,931,956 229,864 Repair Service .20/$100 GR 52 27,410,485 54,821 Personal Service .20/$100 GR 90 76,311,066 152,622 Professional Service .20/$100 GR 227 204,129,289 408,259 Commission Merchant .20/$100 GR 2 826,510 1,653 1420 1,754,295,414 2,735,367 Projected Revenue Loss (1,126,859) Roanoke County Work Session - BPOL Analysis June 25, 2002 3 Eliminating 0 Filing Fee - Businesses < $100,000 Gross Receipt # Accounts Filing Fee Revenue Loss Retail Merchant 413 50 20,650 Wholesale Merchant 56 50 2,800 Contractor 643 50 32,150 Business Service 1,058 50 52,900 Repair Service 123 50 6,150 Personal Service 274 50 13,700 Professional Service 445 50 22,250 Commission Merchant 10 50 500 Projected Revenue Loss 3,022 50 (151,100) POOI~ FACTS 1. A new pool actually save the city of Sacremento, a l~ water per 5 month season. ' landscape or lawn uses 49 it actually save water every tip 2. The average pool loses 1, Not a great amount. This is i 5~b~u~ed @ the ..-5-od ~~ done by ~hes of _ng, in son. We ration. s less. 3. According to the EPA, dom ~ s to of all water used. This confirmeu ~~a~~ a~~~~ .,~u~~, ___cluding Virginia. Accordingly, again from the EPA, lawn watering, pools, car washing, etc. uses approximately 25 gallons per day per person. Break it down further and we represent less than 1% of 1%. 4. A swimming pool provides recreation, generally at home or in the neighborhood-reduces fuel consumption and pollution. Provides rehab and therapy. Provides an attraction for hotels, motels, campgrounds, neighborhoods, over others than do not have them. 5. Pools provide an emergency reservoir for firefighting and even drinking water if need arises. 6. Economically, pools provide thousands of jobs and result in millions of dollars in revenue. The industry, through the trickle- down effect produces much more. We support the manufacturers, the shippers, the suppliers, the chemical industry, and each of them in turn support theirs. The loss of the pool industry would have far reaching and devastating effects on so many others. 7. What about the community pools? If they cannot open the pools, their members don't pay the dues, they cannot pay their bills, they are bankrupt. The lender sells the property, it most likely becomes developed and as we discussed before, the lawn will use more water than the pool. The community is further affected by the fact that people will go to other neighborhoods that do provide the amenities they want. Thus property values go down and revenues decline. 8. What about the residential pool? The homeowner just lost a big investment. In many cases these people scraped for years to get the money or still owe for years on loans. Their property value goes down. 9. The hotel, motel, and related industries have already been hurt by 9-11. If the pool is sitting there closed and ugly they do not attract guests. More harm to an already ailing industry. 10. The health club, YMCA, Boy Scouts, Girl Scouts, Boys and Girls clubs all provide therapy, promote physical fitness, and keep many kids off the street. What will they do? 11. What about the health issues? Closed and sitting pools become stagnant breeding grounds for .....God knows what. 12. We must still do our part. If you have a leaking pool, get that owner to fix it. Do not hose down deck areas unless there is a health issue involved. Do not backwash more frequently than needed. We let our customers know why we were not backwashing as often and had no problems, at all. Encourage the use of solar blankets to retard evaporation. Reroute the discharge from air conditioners back to the pool. Use your heads. There are many ways to save and you will make money selling repairs, solar blankets, covers, and don't forget the solar fish. Suppose restrictions are lifted on pools???? If we fail to be waterwise, they can be reinstituted. In summary, we are limited users of water and in some cases even savers of water. We provide a great economic, health, and social benefit. We enhance property values. We promote travel and tourism. We provide firefighting resources and water reservoirs. I think I will stay in this business. We are win-win. •Mandatory Water Use Restrictions 149an~land 2002 ~Rt3UGHT i n form a t i a n Page 1 of 3 1 Drought Home ~ Water Conservation Home ~ Contact Us ~ MDE He Maryland Department of the Environn Mandatory Level Two Water Use Restrictions Effective August 27, 2002 PROHIBITED ~ LEVEL ONE EXCEPTIONS ~ LEVEL TWO EXCEPTIONS Watering of lawns I To establish and maintain newly seeded and sodded grass areas. To maintain athletic fields or golf courses provided a water. conservation plan** is in effect. Wastewater effluent or storm water treatment systems utilizing spray irrigation may apply water in designated areas according to permit conditions. Use of sprinklers and other automatic watering devices is prohibited for purposes of irrigation, watering of gardens, landscaped areas, trees, shrubs and other outdoor plants. Hand held containers and hoses with automatic shut off may be used for watering such areas between the hours of 8 p.m. and 8 a.m. By means of a hand-held container, hand-held hose equipped with an automatic shut-off nozzle, or drip irrigation system For agricultural irrigation for the production of food and fiber, the maintenance of livestock and poultry or the production of nursery stock. When used by commercial nurseries with a water conservation plan'"' in place. Water may be used by arboretums and public gardens of National, State, or regional significance at the minimum rate necessary to preserve specimens. To establish and maintain newly seeded and sodded grass areas, water may be applied on the day of installation and foi 21 days following installation by any means designed and operated to assure effective water conservation. Irrigation must be personally supervised at all times to eliminate run-off or excessive watering. To maintain athletic fields when a 50% water reduction plan is in effect. Wastewater effluent or storm water treatment systems utilizing spray irrigation may apply water in designated areas according to permit conditions. By means of a hand-held container, hand-held hose equipped with an automatic shut-off nozzle, or drip irrigation system when applied between the hours of 8 p.m. and 8 a.m. For agricultural irrigation for the production of food and fiber, the maintenance of livestock and poultry or the production of nursery stock. When used by commercial nurseries at the minimum rate necessary to maintair stock. Water may be used by arboretums and public gardens of National, State, or regional significance at the minimum rai necessary to preserve specimens. Irrigation and watering of I With a water conservation plan** in place. I To water tees and greens between the golf courses hours of 8 p.m. and 8 a.m. To water localized areas with a handhel~ hose at the minimum rate necessary. To water fairways when irrigation is http://www.mde.state.md.us/drought/mandatory_nov.asp 10/6/02 Mandatory Water Use Restrictions Page 2 of 3 As part of a necessary overseeding or resodding operation during the months c September and October at the minimun rate necessary. Sources of water other than potable wat should be used when available. Irrigation of rough areas is not allowed. Washing paved surfaces For prewashing in preparation of asphalt Same as Level One. such as streets, roads, street or driveway recoating and sealing. sidewalks, driveways, garages, parking areas, At the minimum rate necessary for the tennis courts, and patios maintenance of tennis courts composed of clay or similar materials by means of a hand-held hose equipped with an automatic shutoff nozzle. At the minimum rate necessary for sanitation or public health purposes, such as eating and drinking areas. At the minimum rate necessary to maintain effective dust control during the construction of highways and roads. Use of water for the For systems that continuously recycle Not allowed. operation of ornamental water. fountains, artificial waterfalls, misting machines, and reflecting pools Use of water for washing Commercial car washes with a water Commercial car washes that recycle 45' or cleaning of mobile conservation plan"" in place. of their wash water or reduce total water equipment including consumption by at least 10%. automobiles, trucks, trailers and boats Cleaning of construction, emergency or Cleaning of construction, emergency or public transportation vehicles if necessary public transportation vehicles if necessa to preserve the proper functioning and to preserve the proper functioning and safe operation of the vehicle. safe operation of the vehicle. Cleaning of new and used vehicles whit are part of a dealer's sales inventory on under the following provisions: a) a vehicle is being prepared for sale at the time the vehicle is received from the manufacturer or prior owner, b) a vehicl shall be washed no more than once eve 7 days, and c) a vehicle may be washec following sale immediately prior to delivery to the purchaser. Vehicles mad be washed only by a means of a bucket or hand-held hose equipped with an automatic shut-off nozzle. http://www.mde.state.md.us/drought/mandatory nov.asp 10/6/02 ,Mandatory Water Use Restrictions Page 3 of 3 Use of water to fill and Allowed Public or residential swimming pools top off swimming pools serving 25 or more dwelling units, if the pools have filtration equipment allowing for continued use and recycling of water over the swimming season. Swimming pools operated by health car facilities used in relation to patient care and rehabilitation. Filling of newly constructed pools or following pool repair. Homeowner power- Allowed Not allowed. washing of buildings, fences, decks or other structures Serving of water in Not allowed. Not allowed. restaurants, clubs, or eating places, unless specifically requested by the customer All other residential, Requested to voluntarily reduce water Implement plans to reduce water business and industrial consumption by 10%. consumption by 10% water users *"Water Conservation Plan -For purposes of these restrictions, an acceptable water conservation plan is one that achieves a reduction of at least 10 percent in water usage when compared to normal usage during a comparable period. A comparable period is a similar month or quarter during which a user operated at a similar level of activity. Page last updated on 09/10/2002 J Drought Home ~ Water Conservation Home ~ Contact Us ~ Back To Parris N. Glendening, Governor ~ Kathleen Kennedy Townsend, Lieutenant Governor ( Richard Pecora, Secretary Maryland Department of the Environment ' 2500 Broening Highway Baltimore, MD 21224 800-633-6101 M http://www.mde.state.md.us/drought/mandatory_nov.asp 10/6/02 N Use your own imagination on ways to reduce water useage and recapture water that was once wasted. 1. Keep pools covered over the Winter with solid covers. Pump rainwater off of the covers as we have always done...except! Now pump the water back under the cover to keep the pool full for opening in Spring. After filtration and chemical treatment it is good water. 2. Gutter systems can be a valuable source. Unless there is something unusual in your gutters or on your roof, this is a source of fairly clean water. The drain pipe is cheap. Run this water to your pool. Once filtered and treated it is clean water. 3. The condensation discharge from air conditioners can be a great source. Pipe it to your pool. Use excess to water plants. For large hotels this can be an abundant source. 4. Consider old methods of water supply, cisterns, settling basins to recover backwash water, prefilters and back to pool. Use your imagination and old experience. 5. Do not backwash more frequently than you must. Many pools backwash everyday, every time the service tech comes out. Stop. You are wasting water and losing the quality of your filtration. Remember, as the filter grabs larger particles, they in turn trap smaller particles. You may actually improve your filtration as well as save water. Explain this to your customers. You may be surprised to find that they are not all as ignorant about pools as you thought. 6. Do not waste water washing down decks. Get out the broom, shop vac, whatever. 7. A little thought and common sense can go a long way. When water was plentiful, we never thougt about it. Now, you and your customers have no option. 'Swinuning Pools Page i of 2 ~l¢~ ~z ~r . Search this Site a: ~~ ,~"~_ ~ ~~ ~~' ~ ~ ~ . . k _ ~, -" improvements Lawn ~ Garden Interiors Rea! Estate Search SWIl~~Ill~IING P®OLS ARE TREY W®RTgI TIE WATER? Two thirds of the world is made up of water, mirroring the content of the human body. YYith the advent of the 21 st century, it has become increasingly obvious that the public desires more education about - water usage. The National Spa and Pool Institute, a non profit organization, has provided the following piece which provide an interesting counterbalance to the prevailing view of swimming pools in an era of water conservation. So, it's summer and the family has decided to enjoy themselves with an outdoor Barbecue. Just Mom, Dad and their two children. A recent article in the SACRAMENTO BEE noted that it takes more than 10,000 gallons of water to grow and process the food for a simple °~•-~~est ~'~~~ ~'-~= = backyard Barbecue involving four people. Until very recently, '`~ `~ ~,.°`" California was a state where drought has been encountered on a massive scale. What California found out, was that they did not need more dams or reservoirs. Neither did they need to eliminate backyard barbecues, or pools, or spas. What they needed was a realistic look at an important feature -quality of life. And to combine this quality of life with some prudent conservation measures in using water and water related products. As water industry advocates, the National Spa and Pool institute recognizes that the N.S.P.I will be viewed as a group of people "defending their pocketbooks." N.S.P.I. hopes, however, that the real costs to public well being would be accurately viewed. An analysis of of water use in swimming pools conducted as long ago as 1977, indicated where misconceptions arise. Initially, the study was based on the following assumptions. That adequate lawn irrigation involves l.n" per week. (Albuquerque lawn irrigation actually takes about 3" per week). The pool size is 15' x 30'. There is a concrete apron around the pool. The monthly evaporation rate of the pool is 11.27". There is 5 months of pool use on the average. http://www.homeownernet.com/articles/swpoois.html 10/6/02 Swimming fools I'aQe 2 of 2 Evaporation by wet walks, decks, equipment. Total monthly use = 7,110 gals. for pools. Total irrigation eliminated by replacing the area with apool = 4,270 gal. for lawns. Now modify the pool with a cover and eliminate at least 80% of the evaporation (not considered in the California study); eliminate the extra burden of lawn maintenance and use by lawns for irrigation throughout the year and you can subtract another 1,770 gal. from total use difference. So, 7,710 gal. =pool use. 6,670 gal.=sprinkler use. 1040 = total difference in gal. Now consider abuse factors, as they did in this study. For pools, they considered unrepaired leaks, improper care leading to excessive draining and cleaning; excessive backwashing; most of these were minor exposures where water fees were based on use. On the contrary, yard sprinkler and water sprinkler abuse was high and widespread. This sprinkler abuse involved: leaving sprinklers on all night;leaky facilities; open hoses and other outlets. The final analysis by the city of Sacramento? "Lawn irrigation use equals 49 inches a year. Pool use is 20 inches a year..so that a swimming. pool uses substantially less than the same area developed in lawn and/or landscape." Although N.S.P.I. recognizes that landscaping conservation - xeriscaping, etc. affords less water use, the public is still left with those quality of life issues -does the public forego the exercise benefits that pools so readily afford users? Swimming is one exercise that can both be aerobic and fat reducing without the harms to the body associated with other physical activities. Do we give up spas, barbecues, sunrooms, saunas and a host of other products? Do we sacrifice the home resort and pollute the air in our efforts to avoid water use by driving to other forms of entertainment /exercise? Consequently, we drive in traffic jams to public facilities. Moreover, technology in the water industry now affords a wide variety of water saving devices from solar heating; automatic solar covers; to recirculation and retrievable water systems. Our industry is committed to prudent use of facilities which emphasize conservation, as well as health and safety. One area N.S.P.I. would like to see involves changes in building codes to permit water to be recycled with differing filtration and recirculation systems So, N.S.P.I hopes that we can deal with fact, not myths with regard to water policies of the future. Home ~ About ~ Articles ~ N_ews ~ Events ~ Chat ~ Projects ~ Store ~ Links Contact ~ Adv_ertising Copyright c0 1996-2002 Galden West Publishing, Inc. All Rights Reserved http://www.homeownernet.com/articles/swpools.html 10/6/02 ~ -~ United States Swimming Pool Market Reflecting business activity up to and including the calendar year of 2000 /n the ahsence ojany def~nitiir mtmbers !ha! might have been prrcen[ed over the pact few years, we have endeawrured m deve/ap sane market statistics. Ibis repor! has been rnmpleted by using the last offrcia! report from the Nations/ Spa & Pnnl /ns6tule 0943) and jactaring In the induslrv:s growth !rends and market trends for the years since the repa7. The report was aLsn estah[iehed by contacting pool manufacturers in the industry and utilizing the publisher's 30 years r f esperiencr in the market. These estimates are expected to lae canservative, Md do na! provide all of the indications gjlhe market size in the United Slates. Regional Markets This report has been broken down into regional mar- kets with the following divisions by states: Market 1-Northeast Connecticut, Delaware, District of Columbia, Maine, Mary- land, Massachusetts, New llampshire, New Jersey, New York, Pennsylvania, Rhode Island and Vermont Market 2 - Soethnst Alabama, Florida, Georgia, North Carolina, South Carolina, Temressee and Vuginia Market 3 -East Central Kentucky, Michigan, Ohio and West Virginia. Market 4 -West Central Illinois, Indiana, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, Wisconsin and Wyoming. Market 5 - Sonm Central Arkansas, Colorado, Louisiana, Mississippi, New Mexico, Oklahoma and Teuas. Market 6 - Southwest Arizona, California, Nevada and Utah_ Market 7 -Northwest Idaho, Montana, Oregon and Washington eartitured oa page 10 Market Region 1996 1997 1998 1999 2000 Market Per cent Northeast 23,000 23,900 24,700 26,000 25,600 15% Southeast 45,000 44,000 45,900 48,500 47,600 28% East Cerrtral 9,000 9,500 9,900 IQ400 iQ,200 6% West Central 7,000 6,700 7,100 7,500 7,300 4% South Central 30,000 31,400 32,800 34,400 34,000 20% Southwest 34,000 37,400 39,800 42,700 43,800 25% Northwest 2,000 2,100 2,100 2,300 2,200 2% Total Units 150,000 155,000 162,300 171,800 170,700 100•/. (Unit sales rounded to nem~est (X)0sJ Sales Year 1996 1997 1998 1999 2000 Units Sold 348,000 305,000 330,000 365,000 345,000 For the purpose of this report, we have limited the above-gourd swimming pool munbers to pools that are 15-feet in diameter ~ larger Using previous NSP[ reports and factoring in the trends over the past three years, we developed the above numbers. {;) Figures prrnided by previous NSP/ reports. 2002 Reference & Directory Pool & Spa Marketing 19 cwrlurrrcd frnw pa{e 19 aa-er Types 696 8,250 rrtrts tfinyi ~~ 3296 54,900 unite Ingronnd Pool Sales refs 6296 50 units Looking back at the past reports supplied by NSPI's Market Research and Statistical Committee (1993), and considering the heads and market changes in the last six years, we were able to produce a 1»storical sales chart for the market (See Chart A)- The anal dollar sales of inground swimming pools is estimated at 53.1 biIlion. Feasting Ingroand Pools [t was estimated in 1993 that there were 362,000 inground swimming pools in operation in the United States. [n the yeaz 2000, using the sales number indi- cated in our report and factoring a percentage of pools that go out of service each year, the current existing ingramd pool population is estimated at 4,210,000 units. Above-Ground Pool Sales Again, eRamining the past reports supplied by NSPI's Market Research and Statistical Committee, and considering the fiends and rnadcet changes in the past sic years, we were able to produce a historical sales chart for the madcet (See Chart B). The sutural dollar sales of above-gromrd pools is estimated at 5850 million. E~sting Above-Ground Pools [t was estimated in 1996 that there were 3,074,000 above-ground swimming pool writs cnrrernly in operation in the United States- In the year 2000, using the sales numbers offered in our report and factoring a percentage of pools that go out of service each year the currern existing above-ground pool market population is estimated at 3,219,000 writs. 2000 Ingrouttd Pool Sales ................... 170,700 units 2000 Above-ground Pool Sales .......... 345,000 units Existing Inground Pools ...................... ...... 4,210,000 Existing Above-ground Pools ................... 3,219,000 2000 SUS Sales for New Pools .......... $3.950 billion 20 Pool & Spa Marketing 7lrere Aurr bear t~ rep~wts ndersael spans 199dy ttit.~ont ttit 8r~erarafiwa sr~ts J6r lic iV.S s~Wlret ~ badrRa6ry & i5a- corgvlrti ut difr >6ow ltraf d Sys Attaie~ 6 ~ o .~ ~ ~~ Als,~lawt ]IM2 ~ United States Spa Industry No growth in the past three years he United States hot water market has shoves a pat- tern of no growth in the past three years indicating that the industry may have reached its maturity af- ter almost 20 years. According to spa/hot tub sales numbers compiled by ICI Acrylics, a leading marru6cturer of acrylic sheet, the munber of acrylic spas/hot tubs marmfic6ued in ibe past three years has stabilized at approximately 260,000 units annually. The repod was recxntly published by Paol & Spa News, a trade rr>agazirre, and was based on [CI polling the largesrt spa/ hot tub rnarnrfacturers in the United States, who produce 75 per cerrt of the vohmre, and by estimating the sales ofnon- reporting companies with the help of their field persooneL Canadian and U-S- markets generally parallel each other in activity with the exception of minor economic differences. In this case, sales trends are synonymous except in the past two years which showed that the Canadian economy continued to suffer while the U.S_ economy maintained its recovery. Cunurrtly competing for the United States spa/hot tub mazket are an estimated 56 U.S. manufactures of acrylic spas/ hot tubs, six Canadian rrraQUfachmes, three gel coat marmfac- turers aiYi five mam>fachue[s of soft sided spas/hot tubs. C3 Year US(:) Canad~'*) 1989 247,000 16,100 1990 223,000 14,500 1991 180,000 13,195 1992 204,000 15,800 1993 225,000 15,600 1994 260,000 18,150 1995 260,000 15,010 1996 258,000 16,220 (`) -ICI Acrylics/ Pool Spa News (") Pool & Spa Marketing Annual Unit Sales .......................................258,000 units Retail Dollar Sales ...............•---------------•-- 51 billion U.S. Existing Units in use ....................... 4 million (estimated) 2002 Reference & Directory Public i~orks -Water Conservation ®f`nce Page ~ ©f `1 Coeer yoanr swiuamin; poofl Covering a swimming pool will help reduce evaporation. An average sized pool can use about 1,000 gallo per month i~left uncovered. A pool cover can cut the loss by yap to 90%. Recycle your pool avatar Backwashing or draining your pool into the street is against the 'u_~ R E L-. ~~.. ~__~~~ _-_ ~ R~~ = ~- x~ z.= _ ti"_z ~~~~~ z=~ce. Use your pool tivater to irrigate your lawn, plants, trees, and shrubs. ©nce you have recycled a as possible, find your sanitary sewer clean-out. lZemove the cap and pump the pool water into the sewer a exceed 20 gallons per minute: a faster rate could cause back-up iintc your house. Pump rentals are availabl swimmirsg pool supply stores and equipment rental companies. >lJse shut-offf noazles on hoses Shut-offnozzles completely turn offthe water when you are not using it. l~~ove sprinkler heads sudsy froaaa curbs or sidewalks A mulch, bark, or rock area at least 8 inches wide adjacent to sidewallcs and curbs will help eliminate Ovate ~ ~ ~ - ~ 'CC"I' ft ;e„ ~'~n i 7 ~~ ~, ~ v `,~.~: { Comments to: City o~'Albarquerque Public Works Department P.O. Box 1293 Albuquerque, 1VM 87103 (SOS) 768-3632 ~~' €:~1.RIl. a, . ~ ~ __ ~"'"~ http://www.cabq.gov/waterconservation/outdoor.html 10/6/02 H^ .~ ~_ ~ 1 ~ ~ v ~,1 ~} F ,@ y# ; .. 1 ' ~s '.r",a !d,. ;.. -'~ ~ k .art ~~"it'.:~n._ I i'.?G. ~.~ I r~ _',,_iS!UI1 seafCh: _. ~ ~=. Hr, >':_, i'2 >;-1 _'_f~i ~;±:~ 1 ,c~.~5 ~~_~~~ > Chapter 1 ._=~.~:~ ~ H®~ V1/e Use Water Ira Theca United States ~~'`` '`~''``~' '° Water use is usually defined and measured in terms of withdrawal or consumption that _ "' `''`~ which is taken and that which is used up. Withdrawal refers to water extracted from :~_~:~=:~">>n~; surface or ground water sources, with consumption being that part of a withdrawal that , _ , is ultimately used and removed from the immediate water environment whether by _ ,,~ ,,_ ,, 4!•` evaporation, transpiration, incorporation into crops or a product, or other consumption. ^ Conversely, return flow is the portion of a withdrawal that is actually not consumed, but ~~ "-~-~~~`~ is instead returned to a surface or ground water source from a point of use and ,~,~ y,~r.~; becomes available for further use. ry~::c..~.t,k'r',~ Water use can also be divided into offstream and instream uses. Offstream water use ~~;~ ~,~~'"~~'~~ ~` involves the withdrawal or diversion of water from a surface or ground water source for: • Domestic and residential uses • Industrial uses • Agricultural uses • Energy development uses Instream water uses are those which do not require a diversion or withdrawal from the surface or ground water sources, such as: • Water quality and habitat improvement • Recreation • Navigation • Fish propagation ® Hydroelectric power production Nati®nai Trends in 1iVater lase National patterns of water use indicate that the largest demand for water withdrawals (fresh and saline) is for thermoelectric generation (47 percent), followed by irrigation (34 percent), public supply (9 percent), industrial (6 percent), mining (1 percent), livestock (1 percent), domestic (1 percent), and commercial uses (1 percent) (Solley et al., 1993). While thermoelectric generation represents the largest demand for fresh and saline withdrawals, irrigation represents the largest demand for freshwater withdrawal alone (see box page 7). Activities that reduce the need to withdraw surface and ground water will lead to many of the beneficial effects of conserving water. R1ati®nal ~~nsurnpti®n Patterns Water consumption varies by water use category, with irrigation consuming the highest percent (81 percent) and commercial the lowest (1 percent) (see figure). The difference between the volume of water withdrawn and that consumed is the return flow. As more good-quality water is available in return flows, more water is available for other beneficial uses. http://www.epa.gov/water/you/chap l .ht~n] 10/6/02 ,t't1 ~ W itLCl' ~ riU W W C U 5G W A lCI' 111 1 I1CJG U IllLCU ~ L'QICJ rage G OI '+ Some categories of water use, such as irrigation and livestock watering, consume a high percentage of water that is withdrawn from surface and ground water sources. Thus, less water is available for return flows from these high-consumption activities. Other categories of use like thermoelectric power consume only a small fraction of the water they withdraw. Categories of Water Use With several different ways to categorize water use in the United States, this chapter separates offstream uses into: • Municipal/public supply . Domestic and commercial • Industrial and mining • Agricultural • Thermoelectric power Municipal/Public Vliater Supply While water withdrawals for public use can be applied to street cleaning, fire fighting, municipal parks, and public swimming pools, keep in mind that municipalities and private suppliers might also provide water for other purposes domestic/commercial, agricultural, thermoelectric power. Per capita (per person) use of public water supplies in the United States (1990) averaged 183 gallons per day (gal/d). The average per capita use can vary greatly between communities for any number of reasons, including, but not limited to: • Climate differences • The mix of domestic, commercial, and industrial uses • Household sizes • Lot sizes • Public uses • Income brackets • Age and condition of distribution system For instance, per capita use of public water is about 50 percent higher in the West than the East mostly due to the amount of landscape irrigation in the West (see map, p. 9). However, per capita use can also vary greatly within a single state. For example, in 1985 the demand for municipal water in Ancho, New Mexico, totaled 54 gallons per capita per day (gal/cap/day) while in Tyrone, New Mexico, municipal demand topped off at 423 gal/cap/day (Grisham and Fleming, 1989). Rural areas typically consume less water for domestic purposes than larger towns. In 1990, water withdrawn nationwide for public supplies totaled 38,530 million gallons per day (Mgal/d). Although this withdrawal rate represents a 5 percent increase over 1985 amounts, the number of people supplied with water distributed through public systems also increased 5 percent during that same 5-year period. Again in 1990, surface water supplied about 61 percent of the public water supply, with ground water supplying the other 39 percent (Solley et al., 1993). Of the total water withdrawn in 1990 for public supplies representing 11 percent of total U.S. offstream freshwater withdrawals 72 percent went to domestic and commercial uses, 13 percent to industrial uses, and 0.2 percent to thermoelectric power. The remaining 14 percent went to public uses such as fire protection or was lost during distribution (usually due to leaks). http://www.epa. gov/water/you/chap l .htrnl 10/6/02 _.Q _ _ Domestic/Commercial Domestic water use includes everyday uses that take place in residential homes, whereas commercial water uses are those which take place in office buildings, hotels, restaurants, civilian and military institutions, public and private golf courses, and other nonindustrial commercial facilities. Combined freshwater withdrawals for domestic and commercial use in 1990 totaled 33,600 Mgal/d, or 10 percent of total freshwater withdrawals for all offstream categories (see box page 7). Typical categories of residential water use include normal household uses such as: • Drinking and cooking • Bathing • Toilet flushing • Washing clothes and dishes e Watering lawns and gardens • Maintaining swimming pools • Washing cars. When divided into indoor uses and outdoor uses, the amount of indoor water use remains fairly constant throughout the year, with the breakdown of typical indoor water uses depicted on page 9. By far the largest percentage of indoor water use occurs in the bathroom, with 41 percent used for toilet flushing and 33 percent for bathing (USEPA, 1992). Outdoor residential water use, however, varies greatly depending on geographic location and season. On an annual average basis, outdoor water use in the arid West and Southwest is much greater than that in the East or Midwest. The figure on page 10 compares the national average for residential outdoor water use with that of Pennsylvania and California, with landscape irrigation the primary application. While average outdoor water use in Pennsylvania represents only approximately 7 percent of the total residential demand, in California average outdoor use climbs to about 44 percent of the demand. Industrial and Mining Industrial water uses, estimated to be 8 percent of total freshwater use for all offstream categories, include cooling in factories and washing and rinsing in manufacturing processes. Some of the major water-use industries include mining, steel, paper and associated products, and chemicals and associated products. Water for both industrial and mining uses comes from public supplies, surface sources, and ground water. During the 5-year span from 1985 to 1990, industrial water use in the United States decreased approximately 13 percent. In the same period, mining water use increased about 24 percent (Soliey et al., 1993). Agricultural Agricultural water use can be divided between irrigation and livestock. Irrigation includes all water applied to farm or horticultural crops; livestock incorporates water used for livestock, dairies, feedlots, fish farms, and other farm needs. Estimated annual water use for irrigation remained at about the same level between 1985 and 1990, with approximately 63 percent of the water used for irrigation in 1990 coming from surface water. Approximately 60 percent of the water used for livestock http://www.epa.gov/water/you/chap l .html 10/6/02 Water Q&A: Water use Page 1 of 5 -mow:. ~ ~~,, ~ ~ ,,~ #~ ;~ p f .;c.~; ~..? 'at,.3~ .. .~n .~.~.~~'~"m~.~,-> ~. ~r ,'.~ ~1.t ~ x~-i'F 3 ,.x~ «~++' .s a v..t' 1 r,. Water earth`s special 'Meter ~Gtifit~ Water- Lasics $4~;~e- -d~ics Use ~rfiter ~~~ ~a±~s:r7es Home 5ear~h Help ~1~v~uide ~ifl oa9 ~ t a '~n~: °'r. t 1. What is ~ -_~ -_ :~~ ~ ~~ 2 t, ,-~t ~-z _ ~ - _ ___ _ _ . _ __ 4. ~~{_' z ~;~-~ 1 ;-~~ ~ ~ ` -- :and how was it used? 5. How much _e~;• _ ,__ ~ >T-L~ j ~ ;: x : _- in the U.S.? _- _ _ _, 6. Does the U S v i ~ _ - , •:=1~ ~ 1 7. What about 1 , 1,~,-' r-~, t; _~;, _ 8. , ~ t,_, 1 _ ,~„' The U. S. grows fish? 9. IS ~-211„ ,~, tR,, . t" - ~, , `, 10. How important is ~ _ , ~, _, ~:~ (1) Q: What is most of the freshwater in the U.S. used for? A: In 1995, about 341,000 million gallons per day of fresh water was withdrawn from our surface- and ground-water sources, such as rivers, lakes, reservoirs, and wells. Would you think that two uses of water, irrigation and thermoelectric-power production, would account for about 78 percent of water used in 1995? Here's the breakdown by water-use category: ~" l~~i=>t,,tir,,,• 39 percent m~~,~r:~`~?~R°~~~i~~!~ power: 39 percent ~~' ~~1 ~~~~ ~z°,,°: 12 percent ~>~li~s~;'~~: 6 percent I_ i~~~_€,~c~'~:: 1 percent ~~,~n~es~~ (Home use): 1 percent `~ -°, ~:.~'°;;f• 1 percent __- •-1=-~Y• _-.,n.~::~_,.lw.: 1 percent In a way, the large amount of water used for power production (electricity) is deceiving. It is mostly used to just cool the heated power-production equipment. The vast majority of the water used by power plants is returned to the environment, and thus is available for other uses. (2) Q: Which states use the most water' A: In 1995, California alone accounted for almost 11 percent of all freshwater used in the United States. After California was Texas, Illinois, and Idaho, which together accounted for 28 percent of all fresh water used in the U. S. Most of the water used in California was for ," ;~c, ~~~~-~,~it~->. In fact, 22 percent of all the Nation's irrigation water used was in California, which indicates how important agriculture is there. Florida also is a large food producer but because it http://ga.water.usgs.gov/edu/gausage.html 10/b/02 ...~ \;_~y?~a ~ 1\i~~~d5 ~Z~i:~x? 3 ?y.~~yv,S ~:;,~°>~S~S .~ _ d~ v_ , J _ 1`. Ali .3 ~-~ _ < i I ::~ ~. a.31 ~~.1.3fl~` .i~ ~Lv.~ _. ~ ~~8V1' 9 3'Fa6a 9 a ~~ ~~~~® ~~~~~~~~~t~~~~ ~~~~~e~ ~~t~®~a~~ ~'~~ ~ P~®a Y~~t~t~t~ ~~~~~~ x :~LE)CAI~I®RTA, ~9~ ~Jun® 26, ~QQ2~Pools and hot tubs in bac-<yards and public places all across ~d~erica offer wore than just i'ur~ and relaxation. ,~ neyy stud~~ ands that the pool and hot tub industry has a X20 billion-plus impact on our national economy. ~~nt~aba.~tec~ ~s®a~~ t~~~ ~~® ~~~ie®~ ~~d ~®®a®®®,~®~~ t~ tie A~~~~c~~ ~~~~~~~ ~~ ~~~~o ~ r~ese figures corns tror,~ a recent study by s~K ®ata, an Atlanta-based rnar<et research f rrn that has traLl<ed tf~e pool and hot tub industry cflntinuflus9e,/ since ~.~92 ~11i'~?t's mere; ti"s~r 2~i~r3fls sip I~e?~3a~ fl~ ~i'i~ tS~b~ll`'3"~r3'~i~3~ ~Gfl~ a;'~l~ rlOt Ii?o ir3dUSTiy fly; {~Jur nafiifl~'la1 ~•.`.Oi 4fl~3'3`;~ 9 ICJ ~rCJ~J1li'l ri~pnor;;er;ail~l o~rer t~:e past couple or decades, Tile tctai ecor,cnic i~rpact o~ ti±i5 ind~;str~ eras lam st-~difld in 1~~3, a d ti•;er; the ori~cia; l~i~ra -~raas ~8.'~ biliicr'~. ail i<ennedy, president or Fi< beta, says t;~? vats ~~oda is be' ~e~ zha it ~;as in ? 9~3, ~~~ t~:aL Ir~?r ~ GroG~ub~y IS c'OS?r i,~ a~ ~. b~ii3o~:, l~it~i^ei~~lcS~, it's still a huge jurn,p. Ld: !i~? ~L~..~~..: ~. ~!~ reu~Gri ~cr t~?e ir~,:ease, >"fl Sa~1S, 's'~r~7;+~ ~. ~ nr?t~fa` ~~ '~' 1 :''i~~:~r'~v ~Tr~i. S~1.Jr;!"? ~' ~d~/5_?'GO~P_ii? ~`ivS_T~1~2S~S~bL,J..:i ~7'_ ~i _>(t: '1 T ,' Y~ ~~ ° 1~Js'.';%i9~`.v:Ji`= o ~'r~i+iS ?OV?v...~~s.j ?~.a. ~a:7" =fl eCfli"~C~s"3''jC 3JC:;: s t fl~ ti ~ ~ Q~~s tl'c~' ;-~el~ed ~',:; :^3 ~]~~ 'vVc~S probably;' ti,e ~:~Si rv~USt ~rv~:~~i~ ~,e'?G'd t;^~ SL~Jii7i~ri~ pCfll ar3d llflt ~~~` i;;dustry i'?c~S °~JC--~ ~X~er,ef ~~:,C~, 's{;.ri~"le~3y ~~i:~;~t~iv5 hc,lir l r:fl~ t~i~v-t3 irds, G ti'~S r;~~~n~h to ~ strfl~y eCCr~flti'~ y, Laol~i~?~ at i70~lsirat~ SIa~ is ~r;~ i~eU1~ Iri~r0~a~3d p00:' Cfl~'siCaC,r~Oa`l, ~': i~ 1'lyJl'eS'i'i ~C'< aii"~ Cs~ peg ~s°.t~~;/, f'ae sa'js, ~L~ ~~i~s gar e ~~e~ t~Or~ clv^Sely to di5Cr2s;1~~3C9 ~ it~C'us'~e, i~r i~C~ ~~~;~, fie eCfl~3fl~y f?~~ares its, ~i~fltl~er r~a~L'ir reasfl~l fflr tie huge gro~~th i~ this l~dUStry, l?~ adds: iS that rria3~ufacturers hu+,~e becfl~e ~erL oroant~e ir; r~arketi~g their pools and spas to the trade ar~d to cor~su~ers, Trae study looked at both tl~e cor~structl©r~ ar~d ir~stallatiora of pools ar~d hot t~sbs and tre ecor~o~sic ir,;pact of afte~~arket sages. Sos~e key ~~urese © ~ he ir~stallatior~ ar~d corastr~actior~ of all pools ar~d hot tubs ~aatiGroall~J ire 20~~. resulted in ¢~~~°~ ~~a~~ ~~n~ ~o~ga~~ s~ ~at~:~ ~e~e~a~e, The ~®t~~ ~~~~ ®~ ~6~~ re~~¢~~~~~~~ ~~a~~,6~a~ p®®I a~~~r~aa~~~~~ a~ ~~~ ~a~a o~ ~®~~ ~9~~~ ~~o~ bAlo~®~~ the total afterr~arket d©Ilar at~ourat for the c®~~~~~~~~ There are approxir~aateiy ~o~~ r~~99~®~ ~~~ ~a~b~ ire the cou~atry; ®~~e~ ~pe~a~ a~ ~e~~~ ~,~®3 ~~I~fi®~ a~~~aa~~~ o~ afterr~arket products aid services, ® The total af~errrsarlcet dollar volurrae f©r s~irnrr~i~ag pools (resider~tiaB ar~d cor~ar~ercial~ aid hot tubs is r~~~~ ~~~~ ~~o~ bali6®~ ~~~~~~~~. TalCi~a~ into aLcou~t cor~ssr~ctlo~ aid a~err,~arke 3i~ures, the pool aid hot i~~ ir;d~Strles Cr2at°~ a tr~tal of ~9~~~~~ ~~a~ e~a~~~~~e~~ ir; 2~~~ aid coy trl>;;!ted ~r~ore ti?ar ~~ b~~99~~a ~~ ~~~~~, ils~d~~°e~~ ~~~ i~d~~~~ ~:~other ~~ ~ ~••s~~~~s~ap~~~ a e~~~~e~ ~~•~~ p~~d~~ ~~~e~~ -.I _= ---- /~LL.~irUlf y t=~ tre l~aat3orial ~~? '' pool I3?S.ItU~~ (3~•~~~-'~~, ~°s'?2 _ - _ ~Cri~'S iGr~est flr~~~~~at~C~ Fflr 3`ic pCOI ais~ ~3,': ; ~~, ~, ~; ., ~v. ~:,i;du..~~, __ _ t ~i;e results or this is~~:iitiv''J~l~~/."?~j~7.Ge~lfl;;n;g_yn~- _ ~-, ~^~c~s.~ ~? ;~'~.~i . „~~i;xe~;y,s rc~~as;,~ ~. r,? ~'• r ~ -__,~~~ -; ~; _ ~ G ~Q ~ ter. .-~ ^•ra~~pr"~ ~:.~r ~~ J ,,e.,._ o" t~'c ~~o ~~ r-' r---- PyP ~ °~ ~PaP t~ C?~' 00 ~P o~ ~ ~~ 21 ago ~~ pJ ~C~ep ~Q~ ~G ~~Q ~~~~a rX~~~ati`•re ~aci< ~ergol says, ~,,~'~iei? pLopi~ ~ ~~~~,~~,Q°o~P a~~' ~$ ~~~~ aid hot :ubs, 3~ihWt ge aeraiiy comes to r~i~d aYL ,~~'~~ ~ ~P+ ~ and l~caith bene`ts. ~ ne i:igurvs from the Q° . ~G. .~ study si~~oi^~ t~ gad t,'~e pcfli and hot tub industry ~~ Qo a .ys our country ire ways ~~~e don't usually consider- bat ~a ~ ti~~~ 9apS Sh~uid thi~lk about. And, of course, since people ail pJ~~Q .;r the county en~o~/ pools and hot tubs, the eco%ornic ~~mQC~ r~pacts of this i:~dustry are berre~tirrg people ever~~,~here." ~°. ~O ~° The future of this industry looks bright, tflo. Ar^~ increased interest in small pools has opened up a sv~limr•;airrg pool market for people with space-challenged baclcy~ards. Also, hot gabs have become extremely attractive and technologically advanced and are appealing to more people than eve:. The aging baby boomer population figares in here, to©. Kennedy points out, "Today's hot tubs are attractive, the filtration systems they use and the controls are very sophisticated. They are beginning to approach the point of are almost maintenance-free modality." All this offers greater opportunity for market penetration. Aging baby boomers are able to get an attractive hot tub with a very small footprint that runs off a 110 current and have excellent warranties, he adds. "They'll look at it and say, 'It's inconspicuous, it's easy to maintain and it takes care of rne. Vlfhat rraore could I want?", For more information on the pool and Spa industry, please contact Paid ~~~ibe~ ~~ ~®~~~~~-®®~~-, ~~0 1~~ ~a ph~fbe~#C~~~gi~~,®r~o .'~ ~oT ~i~..Z~s~a~is ~n i?~~;~I'l~~~Sl:l~ ~1~7.5~ ~i7::~Clr... :. ...~~~~-~- --. ..-.__ ,. i"JI' ~TO~J~.°,'?"iS ti"v'li?1 1_'!?~ 4Y~~ Sl~~ ?J<2 5~ ~O?it?Ct t~~ .. _ _ I ii~;:~r~Nt%~iti~.t S~3f.0.'~%lid;NS_r00:?'1~rutNS__Y'~~£25~5/~ ~J.C~Ii, 'l ~~~~~ . Virginia D~(~: Mater ~.onSer`v'atiotl Page ± or .,~ l~~~Il~'atR~~ ~ I f , I NP ~: ~ ' XG..-,-~. ..a0.' ~.x •y` ,""° :, ": ~. off. .:~. ~, ?- ~'a 1 •~,~- r A a ~.~ `~~ ~~~' cx~•sse~~e~+t I Mort.$ S d~.~;sltcstEa ~~ -, Esv+~ic+~*.;e.rt !. tIt#G~s~ E~ar~SS ; i?•sae~na~ ~~fifi~s t r^E£',t S~Eaf~S+: Search ~EQ ~ .•° a-maid: ~A3's_~ta~6~~n Water c®r~aervati®a~ At home ~An average home uses more than 200 galBons of water per rfay) ® Clothes washer - 21.7% of water use; 56,000 gallonslyear - Operate only full loads and/or use correct volume settings - Consider replacement -old washers use approximately 41 gallons per load, while new high-efficiency machines use only 23 gallons. • Dishwasher -1.4% of water use; 3600 gallons/year t~ asd'r;S~t~Ck. }r',~'f~6F7si .~ .~ : ,,. Wash full loads - Consider replacement -reduce by 30-50% water usage per load ® Faucet -16% ofi water use; 35,000 gallons/year - Turn offi the water running while brushing teeth, shaving, or washing - Catch "warm-up" water and use for plants - Consider installing low flow restrictors/aerators to faucets ($2-4) v irrigation systems -seasonally highest domestic use; up to 100,000 gallons/year or more Lawns need only 1 inch of water per week, and they don't need to be watered daily; overwatering causes $5% ofi turf problems - 1Nater at night, if possible, to reduce evapotranspiration 9/4/{32 http://www.c~eq.state.va.us/info/waterconservatior~.'ltml ~inia ~~~: water ~:onser~a?i~n Ya~i ~ ~~ Q - Upgrade your sprinkler clock - install a rain shutoff device - Collect rainwater with a rain bucket or cistern system with drip lines - Convert turf to low water-use landscaping such as drought resistant grass, plants, shrubs and trees ® Showerhead -16% of water use; 37,000 gallons/year - Take shorter showers (typical shower lasts 8 minutes and uses 17 gallons; an efficient shower lasts 3 or 4 minutes and uses 7.5 gallons) ® Leaks 14% ofi water use; 30,000 gallons/year - Check for and repair toilet leaks -will waste from 30 to 500 gallons of water per day - Fix faucet leaks (usually a washer will work) - a gradual dripping faucet can leak up to 5 gallons of water per day Irrigation systems typically leak 20-40% ® Toilet - 27% of water use; 60,000 gallons/year - Offset older toilets with a plastic jug of pebbles and water to minimize flushing Flush less frequently 6Vationai web resources Focuses on home and yard/garden water savings, developed by ~~lj~~~~r,~ ~~~~ ~~~r_!~~_~~er~C.~li~f_i ~,~~ ~~cii; includes links to water efFicier~cy actions and advice. Includes links to water efficiency tips, guidelines for water efficiency planning (for water utilities), water recycling and reuse, and drought management, among other resources. )?gip://wvviv.def.skate.va.~xs/iniv/waterconserva~i®n.l:tmi 9/~./p2 _ 1Vlandatory V~Iater Restrictions Wage 1 of 2 9~Vhat fof®ows further c®arsfies the stipulations regarding the drvuglat and grater restrict6ons set out en Governor FNarner's ~;~~,~rve ~S~x~er ~ . ,, ~_F, ~ w .<~? ~x.; ~ .-w r ... ~; , .. .. , 4 ~ Drought Coordinator's ~: ~ ~; :.},, zt~... .':6, ¢~ a ~ ~ yr s-~ r- ' +r.3 sd-: ~.a'~~~,.-Lk i.C~~.~ YEN, i3.~~1 ~'atx~-3:k di~'1~~:~ ~~;i'~eCei 3,6.: ~s ~u~i~~~v..:.:SP~s~. Anyone residing in the following cities and counties is under the mandatory water restrictions imposed by the G®vern®r, effective immediately. If you live in the cities of .. . • Bedford • Hampton • Radford • Buena Vista • Harrisonburg • Richmond • Charlottesville • Hopewell • Roanoke • Chesapeake . Lynchburg • Salem • Colonial Heights • Lexington • Staunton • Covington • Martinsville • Suffolk • Danville • Newport News • Virginia Beach • Emporia • Norfolk a Waynesboro • Franklin • Petersburg a Williamsburg • Fredericksburg • Poquoson • Winchester • Portsmouth . , . the ~'n~~~~~~?0? y"i~~~o~' 3'~9~'i~t;io~a ~~;~~'~ ~~ r'~'s~~. If you live in the counties of .. . o Albemarle • Franklin • Allegheny • Frederick o Amelia a Gloucester • Amherst • Goochland • Appomattox • Greene e Augusta • Greensviile o Bath a Halifax • Bedford • Hanover • Botetourt • Henrico • Brunswick • Henry . Buckingham . Highland • Campbell • Isle of Wight • Caroline • James City o Charles City • King and Queen • New Kent • Northumberland • NOtCOWay • Orange • Page • Patrick • Pittsylvania • Powhatan • Prince Edward Prince George • Rappahannock • Richmond • Roanoke • Rockbridge http://www.governor.state.va.us/Initiatives/Drought/WaterBanLists.htm 10/14/02 iQ.IlUdW~'V w~LCT ICCSIIi(:L1UriS rage t or • Charlotte • King George • Rockingham • Chesterfield • King 11V°illiam • Shenandoah • Clarke • Lancaster • Southampton • Craig o Louisa • Spotsylvania • Culpeper • Lunenburg • Stafford • Curnberiand • Madison • Surry • Dinwiddie • Mathews • Sussex • Essex • Mecklenburg • Warren • Fauquier • Middlesex • West-roreland • Fluvanna • Montgomery • York • Nelson (ineludes exceptions issued by I)roacghP Coordinator d)avid Paylor) ~~9~v~ed Wa~ez t3sQ • Watering of plants, trees and shrubs. • Commercial car washes. This includes car washing byauto-related industries such as auto dealers, body shops, and car rental agencies. This exception does NOT apply to corporate vehicle fleets. • Power washing. • Fllling medical-use swimming pools. • Night-time ONLY watering of tees and greens. i3a~,€:ec€ °~A7aiie~ tBs~ ~e~ Restract~d w~ca~a~ies • Watering lawns (grassy areas). New and refurbished lawns and fairways may be watered for a period not to exceed 30 days. • Non-commercial car washes (residential). • Fllling leisure-use swimming pools. New or repaired swimming pools may be filled as needed to maintain the structural integrity of the pool, and indoor pools may be filled as necessary to ensure swimmer health and safety. • Watering golf-course fairways and lawns. %n addition, hotels and restaurants have been asked to conserve their water use by washing linens less often and ~roviding water to customers only on request. Public schao/s have been asked to educate students on and generally encourage water conservation. http://www.governor.state.va.us/Initiatives/Drought/WaterBanLists.htm i ~/10; U2 ' '"'""'"' "" V 11 ~'1111CL LL~. ~t 1.«Vl VVliJVl •Gt61V 11 search water `~ m e-mail: ~.~:°~~~ ~.~~_~~1> lAlate~ conserorati®n At home (An average home uses more than 200 gallons of water der day) • Clothes washer - 21.7% of water use; 56,000 gallons/year - ®perate only full loads and/or use correct volume settings - Consider replacement -old washers use approximately 41 gallons per load, while new high-efficiency machines use only 23 gallons. • Dishwasher -1.4% of water use; 3600 gallons/year - Wash full loads - Consider replacement -reduce by 30-50% water usage per load • Faucet -16% of water use; 35,000 gallons/year - Turn off the water running while brushing teeth, shaving, or washing - Catch "warm-up" water and use for plants - Consider installing low flow restrictors/aerators to faucets ($2-4} • Irrigation systems -seasonally highest domestic use; up to 100,000 gallons/year or more - Lawns need only 1 inch of water per week, and they don't need to be watered daily; ove~watering causes 85°l0 of turf problems http://www.dec~.state.va.us/water/waterconservation.html 10/i 4/02 F~ - V~°ater at might, is possible, to red~~ce evapctrar;spiration - l)pg9 ade your sprinkler clock - Install a rain shutoff device - Collect rainwater with a rain bucket or cistern system with drip lines - Convert turf: to low water-use landscaping such as drought resistant grass, plants, shrubs and trees ® Showerhead -16% of water use; 37,000 gallons/year - Take shorter showers (typical shower lasts 8 minutes and uses '17 galloros; era efficient shower lasts 3 cr 4 minutes and uses 7.5 galloras~ ® Leaks 14% of water use, 30,000 gallons/year - Check for and repair toilet leaks -will waste from 30 to 500 gallons of water per day - Fix faucet leaks (usually a washer will work} - agradual dripping faucet care teak up to 5 gallons of water per day - Irrigation systems typically leak 20-40% ® Toilet - 27% of water use; 60,000 gailoraslyear - ®ffset older toilets with a plastic jug of pebbles grad water to mini~-raize flushing - Flush less frequently ~atio~a! web resources yyyy Focuses ore hone grad yardlgarden water savings, developed by ~~~~~.~° ~~ ~.~~ ~'_~~ ~a'~ -!~Ft_ ~:~i';~° ti~a±?{~;1-_~_v' "~C 9rlCI"~des Ilral~S $o iNat$r efficiency actions and advice. http://w vVw.t'_~,q.state.~a.gas/water!waterconserv~.tion.html i 0/1 ~7/r~2 m Includes links to water efficiency tips, guidelines for water efficiency planning (for water utilities), water recycling and reuse, and drought management, among other resources. ~_ ~t~~ tool~_~~:~.a.~f~~icati~~r_ For commercial and industrial buildings, college and other institutional campuses: inadequate maintenance; leaking pipes, valves, and traps; and failure to recover condensate results in wasted water and energy. ~PF ~~Ls $.~~'l~Si 6_ X~'7_~a_'~.+8_, ~~~~~._H~~'s~ ~..r ~'Ge_~o3n i98~v?<J sS~Y~ i~~~l~s~*,.V;il'~'~i i ~?~~ ±`.?~' Er'=.~ ~rr'c] ~;: s?t ~~~ #:JC"~ iii ~9Cs'. rE~, ~~~~~«~~i Links to business and residential water effciency tips Virginia wela res®urces • a~irg~~i~ ~'~~~i_€ ~~i~~_~~ 1~~~~_g_"~~~~~ ~~~~~~~~ ~~ http://www.deq.state.va.us/water/waterconser~ation.html 10/10/G2 -_ __ ~~A Gro~d Water & Drinking Water ,P :~~~~ _ ,._ ~~~w~t;- .. .. ~ ._ -t=,~v vex:. ~ '~~~ . ,,; ~ i ~.. ~ -. ;~; .._.~.. ,. ,°r. . ~>?~. ":.~. i ?.~ .. . i~a `r""~',"rte', 1 +.. ;.~~ ~.:. z~ryjar_=, .r.~e ~;; _ _. 3+'~ .:t W ... 4 .._~.. .. ~i ~:. ci Xivc,~;a ~'a~e 1 of 4 v 4 ~ ~` ~ # l +`.c ~ s. 4 ~~~ ~ a g ~ -~ ~ r .. _ " S ,cam r..:..a f ~~r" ~` ~ ' ~ ~ l~s : '# .n. y~..i ~ ; .~ ~ -~ ~~ s2~- ~ s..a R ~ ~ <. a y._P c ~"';~ .<s s_. A `.r.~ ,..d ~ ~ t.~r ;. ~~_ ~a.~-° L . w .tee ;,,n ~ °a? m . ~ x.~,r +a,. $~ 4%Py d 1 i zy :x~ ~ F./ Y ?ice,. ~,, `.._~ I '' __?': ~ I ~ _ _= c,' Search: ,. ~-~ ~ ~ > +:'_ '~., > ~:; 4 ~ li'c'3 ,._~ : ~ _ ,~', r > a,_ z _ ~::_ ~a~ > How Much Drinking Water Do We Use In Our Homes? Hew IVluch ®ri~king Water ®® VVe Use In ®ur H®ra~es? ~' On average, our society uses almost 100 gallons of drinking water per person per day. Traditionally, water use rates are described in units of l=-..~ gallons per capita per day (gpcd}, gallons used by one person in one day. Of the "drinking water" supplied by public water systems, only a small portion is actually used for drinking. As residential water consumers, we use most water for other purposes, such as toilet flushing, bathing, cooking, cleaning, and lawn watering. The amount of water we use in our homes varies during the day: • Lowest rate of use - 11:30 p.m. to 5:00 a.m. • Sharp rise/high use - 5:00 a.m. to noon. (Peak hourly use from 7:00 a.m. to 8:00 a.m.) • Moderate use -noon to 5:00 p.m. (Lull around 3:00 p.m.) • Increasing evening use - 5:00 to 11:00 p.m. (Second minor peak, 6:00 to 8:00 p.m.) ;~rnrnrln Hru:~~hr~lr~ [_:~;~ ~t ~lri-f7kirl~ t ~3a~lu na Frur Ga~~ri ~ Far t7ay) 13aUhinB. 2t~ gpc,~ oilaY:Fls.~h ng, 2~ gpc:i ~,-~';~~~~'.'~~~ ! VrmKmg Ana 4:ookin~. 2 gpca .~,d;,'~ i3 a rb~ga D ira fo ~~ 1,1 g pct .. ~•- D'shw~ehar.4gpcd IaunArf ~ - ~ Garr Way hina a S.$ 9(t~ I ~[.~._ -- ! ~el~ y +'~:~~_ 3 c~~~.cT_c:3~Li +~ i.5 gp~ '~.~4dR~ . v. s ~'q~ ~ !! L~wr 4~faf~•rirg ant Role, ~ gpcd wrurcc~'~an 17ar Lsoa~n ~. ELTroioa aid ~. K Todd. Th: t+datsr ~ncrt:.io~ac3a. !f you nave difficulty accessing the information in the above graphic, please contact the .~a fi ~ ±•~, !F ~_~f ~ ~ ~~ "r,r;~ at 800-426-4791. i''~~ ~~H?~ r 4'>tir~ ~`~~l>. ~:s14.?~ xx~ r!'i.. '.~.~. 41y~ r~ i..~ .r... ii'1,s~it?r ~,a;t;i'~4~: ~i9 http://www.eta.~ov/OGWDW/wotlhowrnuch.htaxil 10/l 0/02 ..~~ C3ro~.nd Water ~ I)rink~ng Water Pa6e 2 of 4 ~4~~'ut ~,a U ~.k i 1J RL ::~, e t ; ~;: ~.;J~ ~~ `l i:~^- Yes. The United States uses more water than other countries, even those that are equally well developed. In the United States, significant amounts of water are used for lawn and garden sprinkling, automobile washing, and kitchen and laundry appliances, such as garbage disposals, clothes washers, and automatic dish washers. Vilater llse in Different Countries Annual Water Use per Percentage of Total Water Use by Category Country United States Capita (Gallons) 525,000 Residential 10 Industry/Agriculture* 90 Canada 310,000 13 l - 87 Belgium 221,000 ~ ~ 94~ India 132,000 0 ~ 97 China 122,000 © 94 Poland 112,000 14 ~ 8S Nicaragua 72,000 18 82 Malta 16,000 100 ~ 0 *Includes water used for electrical power and for cooling. Source: Van Der Leeden, F., F.L. Troise, and D.K. Todd. The Water Encyclopedia, Lewis Publishers, Inc., Second Edition, 1990. We use tap water for various purposes. A typical family of four on a public water supply uses about 350 gallons per day at home. In contrast, a typical household that gets its water from a private well or cistern uses about 200 gallons for a family of four. In our communities an additional 35 gallons of water per person are used for public activities such as fire fighting, street washing, and park maintenance. Commercial and industrial businesses may also place heavy demands on public water supplies in developed countries. In most water supply systems, the predominant number of user connections are residences, but the few connections to nonresidential customers may account for a significant portion of the system- wide water use. 3'3i.A.ti!' 0~' 'h'14cfE'r :1tiEiii£': ~:€.r'.~,yr~? ,L~+,r'k°t.~..7..`-:~ Jrl~t' }',~F '~.8~-`~.~'v§` -`~''.'F. ;3St'E,,>> Water utilities forecast water source availability, growth in population, and water demand to ensure adequate future water supplies during normal conditions and periods of drought. When water shortages are predicted or experienced, water utilities have many options for conserving water. Temporary cutbacks or permanent operating adjustments can help conserve water. Permanent conservation measures may include: • Subsidizing use of water-efificient faucets, toilets, and showerheads • Public education and voluntary use reduction http://www.epa.gov/OGWDW/wot/howmuch.html l 0/10/02 ~c'~ Ground Water ~ 1~r1:7king Water Page 3 of 4 ® Billing practices that impose higher rates for higher amounts of water use e Building codes that require water-efficient fixtures or appliances . Leak detection surveys and meter testing, repair, and replacement . Reduction in use and increase in recycling of industrial water Temporary cutbacks may include: ® Reduction of system-wide operating pressure ® Water use bans, restrictions, and rationing ~y~ ~~ aYe a~~r a~ ome (°W~tarS~ving~~~ °arr.Ertto~Tot,~l Intarior~lJ~tsrU~a) '` -~ `~ LosrFlasv9hosvarhsa~e _ ~_ .. L~y~rµ/atsrUeaTail~-.o (or Flow ICeotricture~, 1276 - ; ~~ ~ ~ _ •.y ~o r Plaeti~ LSotUee x . _ Ii '• - o rWaeo~ t7an~c ix ToBaG . j•• ~ Lasv-Aosv FsraC[ flB a IoW-~sararuoa ~l i~•-1 • :i ~ i ;~,+~ ~ •• -•I Faucets (or I~ayaea- '~~ ment Faucate 3,~ othse UJs~ hard, 5~ ~' C~ , I ::_~_ _ = .~ ~ ~ I ~ '~1 _ ~ ~ ' .~. T , ti ~ ~•I Lase-'niLvtarUas .. i ..ta n,~ ' s~,.y. , fy~`~ l .,.;f'~ '~ `„ ~~:'~`~~ In~u4ation cn "~~ .~ "::asr~:i % ~~r:'; HetYVa~ar _ine~, 4i6 r7U YrTCC Q/rbl lla ICu1Pfl'l, r'. ~1 S '• ,~ 9tanda~d Han~doai of ` `~_~•.~~~• FMlt n~ MnISM s FMQ'M~ Iaic3rarrHil Ina t?~89. • If you have difficulty accessing the information in the above graphic, please contact the u=a~:~ Lrir? r~~. /?•~?t` ~~_` ~~ ~ fi e at 800-426-4791. There are many ways to conserve water that result in significant reductions. For example, residential water consumption can be reduced by using water-efficient fixtures (faucets, toilets, and showerheads) and appliances, and through better managed lawn watering. The graphic at the lower left shows the relative effectiveness of residential #echniques used to reduce water use. Possible water savings are indicated as a percentage of total interior water use for conservation methods such as low-water use toilets, water-efficient faucets, and low-water use appliances. ~~ s€~it:t~ ~-lso ;.as~u~;a ~t}ste3 1~~.~ Water can be conserved in the industrial and commercial sectors through recycling and waste reduction. Industry has implemented conservation measures to comply with state and federal water pollution controls. Evaluation of industrial plant data may show that a particular process or manufacturing step uses the most water or causes the greatest contamination. Such areas can be targeted for water conservation, thus saving on plant-wide water use. Also, water that is contaminated by one process may be usable in other plant processes that de not require high-quality water. http://wvwv.epa.gov/OGWDW/wot/howmuch.htmi 10/10/02 - ~'~~ter Qc~A: Water use at horse ~~~ a ~ ~-~ ,~~{ ~_~~ 4Yaker earth's S~ec~~l Easies 'NdS~- 'o~ics ~, -r , - -a, ~ ~ _ :. 'l'ater Atttvity Ltiater ,- Ust _ t?~ntzr ~&.~ ~,al~~:ri~~; ~its~~ S~$rC~t N~Ir Page 1 of 3 1. Where does our ~~ `::. y ~.„<5 ,.~- ..::_,,'' 2. Where does it go ,, _, ~ `__(s S .:„; `t ___ ___ _ -~.~~ ___ _ Lam, _~_-~ .~ at home per day? 4. How is ~:~~ tit ,~,::- `• , a~ 5. How is the ~_~:~: ~~ ~ ~ ;~ ,,~z __ -- 6. Is it true that ~ -zt, ~ ,. ,,_ >= _~, ~ ~};.~_ ~ ~ ,;r ,, ~, _ : -- . _ _ 7. I live on a hill, _~ , , ~3 z:~ ~ ~. ~ ~.°' ~~~. ' ~ ;,,~ ' - 8. a t ~~.~~: j7G ~, ~ _ ~; could I .get from a rainstorm? 9. Does a little ,~~ r, ~ ~~~_° really waste water? (1) Q: Where does our household water come from? A: All of the water that we use in our homes comes from either aground-water source, such as a well, or from asurface-water source, such a river, lake, or reservoir. In the U.S. in 1995, we used about 26.1 billion gallons per day for household (~c~ ~~s~.:~a) uses. ®f that, about 44 percent came from ground-water, and the other 55 percent came from surface-water sources. Water is piped to some homes from a public supplier. At other homes, people provide water for themselves from sources, such as a well, a cistern, a pond, or a stream. (2) Q: Where does it go after we are done with it? A: Water leaving our homes generally goes either into a septic tank in the back yard where it evaporates or seeps back into the ground, or is sent to asewage-treatment plant through a sewer system. In 1995, about 26 percent of the water coming from our homes was "consumptively used." That is, it was ~. ~~L~r~~ c~ or t~ ~__ ;.~~~ ~,c~ from yards. The other 74 percent was discharged to septic tanks or sewage-treatment plants, where it was cleaned and sent into streams, or someti-nes reused for other purposes, such as watering golf courses and parks. (3) Q: How much water does the average person use at home per day? A: Estimates vary, but each person uses about 80-100 gallons of water per day. Are you surprised that the largest use of household water is to flush the toilet, and after that, to take showers and baths? That is why, in these days of water conservation, we are starting to see toilets and showers that use less water than before. Many local governments now have laws that specify that water faucets, toilets, and showers only allow a certain amount of water flow per minute. In fact, if you look real close at the head of a faucet, you might see something like "1.5 http://ga.water.usgs.gov/edu/gahome.html 10/6/0? ~~ rage ~ or ~ gpm,", which means that the faucet head will allow water to flow at a maxi,-a~aum of i .5 gallons per minute. (4) Q: 13ow is water supplied to our homes? A: In a modern society such as ours, much work goes into supplying our houses with water. Many years ago when everyone lived in rural areas, they would have to get their own water from rivers or from local wells. Nowadays, most people in the U.S. live in towns and cities, and communities have installed an organized structure called a public water-supply system to provide water to homes (and to some businesses and industries, too). Now, even many rural areas have similar systems. In 1995, the U.S. had a population of about 267 million. About 225 million people had their water delivered from apublic-supply system, and about 42 million people supplied their own water (97 percent of these people use water from their own wells). (5) Q: mow is the water I drink made safe? A: Different treatment is used depending on the source of your water. Ground water taken from wells has been filtered through rocks, so it is usually quite free of particles. It can still contain chemicals and organic matter that must be taken out, though. If your water comes from a surface-water source, such as a river, some work must be done to get rid of particulate matter. In this case filters are used to screen out large particles, and at a minimum, chlorine is added to kill dangerous bacteria and microorganisms. Some systems have additional water treatment, such as adding chemicals to make matter bunch up (flocculate) and fall out of solution and adding chemicals to make the water less corrosive to metal. (b);Q: Is it true that water conning out of sewage treatment plants is used for other purposes? A: Yes, it is called reclaimed wastewater, though its use is limited. Before you start to feel ill, no, it is not used further down the line as drinking water. It is most often used for irrigation and for water parks and golf courses. In the U.S. in 1995 about 44,400 wastewater-treatment plants sent about 44,600 million gallons per day of treated water back into the environment. About 983 million gallons per day was used again (reclaimed) after treatment, mainly as irrigation water. (7) Q: I live on a hill, how does water get to my house? A: Let's assume that you get your water from the local water department through pipes buried below the streets. In other words, you don't have your own well in your back yard. Chances are that you get your water through the magic of gravity or pumps. Cities and towns build those big water towers on top of the highest hills and then fill them with water. So even if you live on a hill, there's a good chance the water tower is higher than your house. Water goes down a large http://ga.water.usgs.govledu/gahome.html 10/6/02 pipe from the tower and through an intricate network of pipes that eventually reaches your house. One way to assure that you have enough water pressure at your house is to make the pipes smaller and smaller as they get further away from the water tower. But, still, water pressure diminishes as it travels along those miles of pipes. That is why the house at the end of a big subdivision might have less water pressure than the house at the front. (8) Q: How many baths could I get from a good rainstorm? A: In other words, when I have a big storm over my house, just how much rain am I getting? Let's say your house sits on a one-half acre lot. And let's say you get a storm that drops 1 inch aI rain. You've just received 13,577 gallons of water on your yard! A big bath holds about 50 gallons of water,. so if you could save that inch of water that fell you could take a daily bath for 271 days! (Careful now, that 13,577 gallons of water weighs over 56 tons ... so don't put it in your bathtub all at once). Let's expand that to a city. Atlanta, Ga. had corporate boundaries that cover about 87,000 acres (1988). A 1-inch rainstorm deposits 27,152 gallons on one acre, so during this storm Atlanta receives 2.36 billion gallons of water. Don't miss our ~r _>±° 1 r~~., 3r,;_ , ~, - ramstorm. `='s~"-~ -'-~~' where you can guess how much water falls during a m~.:.:, .:_~. (9) Q: Does a little leak in my house really waste water? A: It's not the little leak that wastes water -- it is the little leak that keeps on leakuag that wastes water. And the fact that the leak is so little means that maybe you ignore it. So, how can a little leak turn into a big waste? Many of our toilets have a constant leak -- somewhere around 22 gallons per day. This translates into about 8,040 gallons per yeaz of wasted water, water that could be saved. Or think of a leaky water line coming into your house. If it leaks 1 gallon of water every 10 minutes that means that you are losing (and paying for) 144 gallons per day, or 52,560 gallons per year. Use our i~ i; ;~a~~.~~i.; ~;- to see how much a leaking faucet wastes. f~tat~d ~© icy . ,~~ .. P~... p _. _ _. uJv Rafl[141t0 •~'__=3t ~ ~,h_ nt '#`~ ~'~' It Jl I;,.. ~?C t ap c + C _ 'Vti .. i1 ~ Y..~ '~ 3!~3,j ..y it ~~~'~46 ~id The URL for this page is http://ga eater usgs gov/edu/gahome.html Comments? Contact r.~,.;, ~ l~`~ LIBk! Last Modified: Jun 12, 2001 _ http://ga. water.usgs.gov/edu/gahome.htrnl 10/6/02 I ~~C County Of Roanoke MEMO TO: Board of Supervisors Elmer Hodge, County Administrator FROM: Brent Robertson RE: Proposed Tobacco Tax DATE: October 31, 2002 Chronology for Tobacco Tax Office of Management and Budget PO Box 29800 Roanoke, VA 24018 W. Brent Robertson. Director Based upon conversations with the County Attorney, it will most likely be mid-spring before we will know if the state will grant Roanoke County the authority to impose a tobacco tax. If approved, the General Assembly session ("short' session) will conclude at the end of February; the Governor then has until the end of March to make changes; and the veto session will be held the middle of April. If the tobacco tax is approved by the General Assembly, whether through a Roanoke County charter amendment or a change in general law, the change will become effective July 1, 2003. Therefore, any fiscal impact for the County will occur in FY2003-2004. The County Attorney suggests bringing the ordinance to impose the tax, if approved, to the Board after the state budget is finalized. The Budget Department has estimated that each $0.01 of tobacco tax would generate approximately $41,000. Tax Neutrality Mr. McNamara has stated that he would like any increase in the tobacco tax to be tax neutral to overall county revenues and has suggested reducing the BPOL tax by a proportionate amount. Attached is the information staff reviewed with the Board during a BPOL work session last June. Roanoke County Work Session - BPOL Analysis June 25, 2002 Scenario Analysis 1. Exem~g 1sf $100,000 Gross Receipts- All Businesses Projected # Accounts Revenue Loss Retail Merchant .20/$100 GR 395 $79,000 Wholesale Merchant .05/$100 GP 80 4,000 Contractor .16/$100 GR 345 55,200 Business Service .36/$100 GR 225 81,000 Repair Service .36/$100 GR 52 18,720 Personal Service .36/$100 GR 90 32,400 Professional Service .58/$100 GR 227 131,660 Commission Merchant .36/$100 GR 2 720 Projected Revenue Loss 1416 ($402,700) 2s Reducing BPOL Rate to "no-more than" $0.20/$100 Current Current Rates # Accounts Gross Receipts Revenue Retail Merchant .20/$100 GR 395 644,012,967 1,288,026 Wholesale Merchant .05/$100 GP 80 453,230,975 226,615 Contractor .16/$100 GR 345 233,442,166 373,507 Business Service .36/$100 GR 225 114,931,956 413,755 Repair Service .36/$100 GR 52 27,410,485 98,678 Personal Service .36/$100 GR 90 76,311,066 274,720 Professional Service .58/$100 GR 227 204,129,289 1,183,950 Commission Merchant .36/$100 GR 2 826,510 2,975 1416 1,754,295,414 3,862,227 Adjusted Rates # Accounts Gross Receipts Revenue Retail Merchant .20/$100 GR 399 644,012,967 1,288,026 Wholesale Merchant .05/$100 GP 80 453,230,975 226,615 Contractor .16/$100 GR 345 233,442,166 373,507 Business Service .20/$100 GR 225 114,931,956 229,864 Repair Service .20/$100 GR 52 27,410,485 54,821 Personal Service .20/$100 GR 90 76,311,066 152,622 Professional Service .20/$100 GR 227 204,129,289 408,259 Commission Merchant .20/$100 GR 2 826,510 1,653 1420 1,754,295,414 2,735,367 Projected Revenue Loss (1,126,859) r Roanoke County Work Session - BPOL Analysis June 25, 2002 3. Eliminating $50 Filing Fee -Businesses < $100,.900 Gross Recei~ # Accounts Filing Fee Revenue Loss Retail Merchant 413 50 20,650 Wholesale Merchant 56 50 2,800 Contractor 643 50 32,150 Business Service 1,058 50 52,900 Repair Service 123 50 6,150 Personal Service 274 50 13,700 Professional Service 445 50 22,250 Commission Merchant 10 50 500 Projected Revenue Loss 3,022 50 (151,100)