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2. That the organizational meeting for 2004 shall be held on Monday,
January 5, 2004 at 9 am.
Supervisor Minnix moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church
NAYS: None
A COPY TESTE:
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON THURSDAY, JANUARY 2, 2003
RESOLUTION 010203-2 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church
NAYS: None
A COPY TESTE:
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
Closed Meeting File
ROANOKE COUNTY BOARD OF SUPERVISORS
ORGANIZATIONAL MEETING AGENDA
January 2, 2003
9:00 a.m.
A. OPENING CEREMONIES (9:00 A.M.)
1. Roll Call
ALL PRESENT AT 9:02 A.M.
2. Invocation: John M. Chambliss, Jr.
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag
ECH ADDED CLOSED MEETING PURSUANT TO SECTION 2.2-3711 A (5)
DISCUSSION CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY WHERE NO
PREVIOUS ANNOUNCEMENT HAS BEEN MADE.
JBC EXPRESSED CONDOLENCES TO HOM UPON THE DEATH OF HIS FATHER.
HOM THANKED STAFF FOR THEIR KINDNESS DURING THIS TIME.
B. ORGANIZATION OF COUNTY BOARD
1. Election of Officers
a. Chairman
JBC NOMINATED RCF TO SERVE AS CHAIRMAN
RCF DECLINED THE NOMINATION
RCF NOMINATED JPM TO SERVE AS CHAIRMAN
JBC NOMINATED MWA TO SERVE AS CHAIRMAN
RCF MOVED TO CLOSE THE NOMINATIONS
SUPERVISOR MCNAMARA WAS ELECTED TO SERVE AS CHAIRMAN BY THE
FOLLOWING RECORDED VOTE:
AYES: SUPERVISORS FLORA, MCNAMARA. MINNIX
NAYS: SUPERVISORS ALTIZER. CHURCH
THE MOTION TO APPOINT SUPERVISOR ALTIZER TO SERVE AS CHAIRMAN WAS
DEFEATED BY THE FOLLOWING RECORDED VOTE:
AYES: SUPERVISORS ALTIZER, CHURCH
NAYS: SUPERVISORS FLORA, MCNAMARA, MINNIX
b. Vice-Chairman
HOM NOMINATED RCF TO SERVE AS VICE-CHAIRMAN
JBC NOMINATED MWA TO SERVE AS VICE-CHAIRMAN
NOMINATIONS CLOSED
SUPERVISOR FLORA WAS ELECTED TO SERVE AS VICE-CHAIRMAN BY THE
FOLLOWING RECORDED VOTE:
AYES: SUPERVISORS FLORA, MCNAMARA, MINNIX, ALTIZER
NAYS: SUPERVISOR CHURCH
THE MOTION TO APPOINT SUPERVISOR ALTIZER TO SERVE AS VICE-CHAIRMAN
WAS DEFEATED BY THE FOLLOWING RECORDED VOTE:
AYES: SUPERVISOR CHURCH
NAYS: SUPERVISORS FLORA, MCNAMARA, MINNIX, ALTIZER
2. Length of term for Chairman and Vice-Chairman
JPM .MOVED THAT THE TERMS OF OFFICE SHALL RUN FROM JANUARY 2.2003 TO
THE ORGANIZATIONAL MEETING ON JANUARY 5. 2004.
URC
3. Resolution establishing the schedule for Board meetings in 2003. (Paul
Mahoney, County Attorney)
R-010203-1
HOM MOTION TO ADOPT RESOLUTION
URC
C. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (5) discussion
concerning a prospective business or industry where no previous announcement
has been made.
JPM MOTION TO GO INTO CLOSED MEETING AT 9:27 A.M.
D. CERTIFICATION RESOLUTION
CLOSED MEETING HELD FROM 9:30 A.M. UNTIL 9:42 A.M.
R-010203-2
JPM MOTION TO ADOPT RESOLUTION
U RC
D. ADJOURNMENT
JPM ADJOURNED MEETING AT 9:43 A.M.
ROAN ~~~~~
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7838
ROANOKE COUNTY BOARD OF SUPERVISORS
ORGANIZATIONAL MEETING AGENDA
January 2, 2003
9:00 a.m.
A. OPENING CEREMONIES (9:00 A.M.)
1. Roll Call
2. Invocation: John M. Chambliss, Jr.
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag
B. ORGANIZATION OF COUNTY BOARD
1. Election of Officers
a. Chairman
b. Vice-Chairman
2. Length of term for Chairman and Vice-Chairman
3. Resolution establishing the schedule for Board meetings in 2003. (Paul
Mahoney, County Attorney)
C. ADJOURNMENT
1
® Recycled Paper
ACTION NO.
ITEM NO. ~-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 2, 2003
AGENDA ITEM: Resolution establishing a meeting schedule for the Board of
Supervisors of Roanoke County for Calendar Year 2003
SUBMITTED BY: Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors of Roanoke County establishes a schedule for its meetings
annually at the organizational meeting in January. It has been the custom of this Board to
schedule its meetings on the second and fourth Tuesdays of each month. The attached
resolution continues this tradition, except for the months of November and December.
Staff recommends that the Board consider scheduling only one meeting in November on
November 18, 2003. Scheduling your meeting for November 18, 2003 avoids a conflict
with a floating holiday scheduled for November 11, 2003.
Staff recommends Board meetings for December 2 and December 16, 2003.
If the Board prefers two meetings in November, then the Board may want to consider
scheduling its meetings for Wednesday, November 5, 2003, and Tuesday, November 18,
2003. Tuesday, November 4, 2003 is Election Day. This alternative would require
rescheduling the Board meetings in October to October 7 and October 21, so that there
would be a two week interval between the last meeting in October and the first meeting in
November.
Finally, the Board must schedule an organizational meeting for January 2004. January 2,
2004 falls on a Friday. It is anticipated that Board members, staff and citizens may
schedule a long weekend around the New Year's Day holiday. Therefore, staff
recommends that the Board schedule its organizational meeting for Monday, January 5,
2004.
~-~
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
resolution.
~ ~. _~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
JANUARY 2, 2003
RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2003
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows:
That for calendar year 2003, the regular meetings of the Board of Supervioors of
Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m.
unless otherwise advertised.
Tuesday, January 14, 2003 at 3 pm
Tuesday, January 28 at 3 pm and 7 pm
Tuesday, February 11, 2003 at 3 pm
Tuesday, February 25, 2003 at 3 pm and 7 pm
Tuesday, March 11, 2003 at 3 pm
Tuesday, March 25, 2003 at 3 pm and 7 pm
Tuesday, April 8, 2003 at 3 pm
Tuesday, April 22, 2003 at 3 pm and 7 pm
Tuesday, May 13, 2003 at 3 pm
Tuesday, May 27, 2003 at 3 pm and 7 pm
Tuesday, June 10, 2003 at 3 pm
Tuesday, June 24, 2003 at 3 pm and 7 pm
Tuesday, July 8, 2003 at 3 pm
Tuesday, July 22, 2003 at 3 pm and 7 pm
Tuesday, August 12, 2003 at 3 pm
Tuesday, August 26, 2003 at 3 pm and 7 pm
Tuesday, September 9, 2003 at 3 pm
Tuesday, September 23, 2003 at 3 pm and 7 pm
Tuesday, October 14, 2003 at 3 pm
Tuesday, October 28, 2003 at 3 pm and 7 pm
Tuesday, November 18, 2003 at 3 pm and 7 pm
Tuesday, December 2, 2003 at 3 pm
Tuesday, December 16, 2003 at 3 pm and 7 pm
2. That the organizational meeting for 2004 shall be held on Monday, January 5,
2004 at 9 am.
2003 Calendar
January
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 2~
26 27 28 29 30 31
April
S M T IN T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 2~ 26
27 28 29 30
July
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 16 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
October
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 1~ 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
2002 2003 ZOO4
February
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 ~ 18 19 20 21 22
23 24 2~ 26 27 28
nay
S M T W T F S
1 2 3
4 6 6 7 $ 9 10
11 12 13 14 1~ 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
August
S M T 1N T F S
1 2
3 4 6 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
November
S M T 1N T F S
2
3
4
5
6
7 1
8
9 10 ~~'" 12 13 14 1 ~
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
Proposed BOS Meeting Dates
Holiday
Floating Holiday
f3 3
IVlarch
S M T W T F S
2
3
4
5
6
7 1
8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
June
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
1v 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
September
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 2~ 26 27
28 29 30
De cember
S M T 1N T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
file://G:\BOARD\Calender\2003%20Calendar.htm 12/19/2002