The URL can be used to link to this page

Home My WebLink About1/14/2003 - RegularRoanoke County Board of Supervisors Agenda January 14, 2003 Good afternoon and welcome to our meeting for January 14, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call ALL PRESENT AT 3:02 P.M. 2. Invocation: David Fuller -Pastor of Missions and Discipleship Church of the Holy Spirit 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED A CLOSED MEETING PURSUANT TO CODE OF VIRGINIA SECTION 2.2-3711 A (5) DISCUSSION CONCERNING A PROSPECTIVE BUSINESS OR INDUSTRY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE. ECH ADDED A WORK SESSION WITH THE TREASURER AND COMMISSIONER OF THE REVENUE TO DISCUSS PENDING HOUSE JOINT RESOLUTION 701. THIS WILL BE ITEM O-5 ON THE AGENDA. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Joseph B. "Butch" Church for his service as Chairman of the Roanoke County Board of Supervisors in 2002. 1 R-011403-1 HOM MOTION TO ADOPT RESOLUTION URC CHAIRMAN MCNAMARA PRESENTED THE RESOLUTION OF APPRECIATION AND A PLAQUE TO SUPERVISOR CHURCH. 2. Certificate of recognition to A. Kyle Robinson, Jr. following fourteen years of service on the Roanoke County Planning Commission. MR. ROBINSON WAS PRESENT TO ACCEPT THE CERTIFICATE OF RECOGNITION PRESENTED BY CHAIRMAN MCNAMARA D. BRIEFINGS 1. Briefing regarding conservation easement on 89 acres of Read Mountain. (Janet Scheid, Chief Planner) MS. SCHEID PRESENTED THE BRIEFING REGARDING THE CONSERVATION EASEMENT WHICH WILL BE HELD BY THE WESTERN VIRGINIA LAND TRUST. THE EASEMENT TERMS LEAVE OPEN THE OPTION OF DONATING THE LAND FOR PUBLIC RECREATION, AND THEY PROHIBIT THE SUBDIVISION OR LOGGING OF THE LAND. E. NEW BUSINESS Ratification of Early Action Compact with the U.S. Environmental Protection Agency to work cooperatively in preparing a plan for ozone reduction. (Elmer C. Hodge, County Administrator) A-011403-2 JPM MOTION TO APPROVE STAFF RECOMMENDATION (RATIFY AND CONFIRM THE EXECUTION OF THE EARLY ACTION COMPACT) URC 2. Resolution of support for House Bill 1397, as requested by the Virginia Association of Counties, which will provide Counties with the same taxing authorities currently available to municipalities. (Paul Mahoney, County Attorney) R-011403-3 JBC MOTION TO ADOPT THE RESOLUTION URC 3. Request to approve recycling contract with Goodwill Industries. (Anne Marie Green, Director of General Services) 2 A-011403-4 HOM MOTION TO APPROVE STAFF RECOMMENDATION (INCLUSION OF GOODWILL INDUSTRIES OF THE VALLEYS IN THE RECYCLING PROGRAM) URC 4. Appointments of Board Members to Committees, Commissions and Boards for 2003. (Diane S. Childers, Clerk to the Board) A-011403-5 JPM MOTION TO APPROVE STAFF RECOMMENDATION (APPROVAL OF THE PROPOSED APPOINTMENTS FOR 2003) URC F. FIRST READING OF ORDINANCES NONE G. SECOND READING OF ORDINANCES Second reading of an ordinance authorizing the execution of an agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for athletic and recreational purposes. (Pete Haislip, Parks, Recreation and Tourism Director) 0-011403-6 MWA MOTION TO ADOPT THE ORDINANCE URC 2. Second reading of an ordinance authorizing the creation of and financing for a local public works improvement project - Clearbrook Area -Amanda Lane water line extension. (Gary Robertson, Director of Utility) 0-011403-7 HOM MOTION TO ADOPT THE ORDINANCE URC H. APPOINTMENTS Blue Ridge Behavioral Healthcare 2. Commission for Senior and Challenged Citizens (Appointed by District) SUPERVISOR FLORA REQUESTED THAT THE CLERK FOLLOW UP WITH THE COMMISSION TO DETERMINE IF RECOMMENDATIONS ARE AVAILABLE FOR INDIVIDUALS TO FILL THE TWO VACANCIES ON THIS COMMITTEE 3 3. Disability Services Board SUPERVISOR CHURCH NOMINATED DEBBIE PITTS, ASSISTANT DIRECTOR OF RECREATION, TO SERVE AN ADDITIONAL THREE-YEAR TERM WHICH WILL EXPIRE DECEMBER 31, 2005. Grievance Panel 5. Library Board (Appointed by District) Parks & Recreation Advisory Commission (Appointed by District) SUPERVISOR CHURCH NOMINATED ROBERT W. LIST TO FILL THE UNEXPIRED THREE-YEAR TERM OF WAYNE GAULDIN, CATAWBA MAGISTERIAL DISTRICT, WHO RESIGNED. THIS TERM WILL EXPIRE JUNE 30, 2003. SUPERVISOR CHURCH REQUESTED THAT MR. LIST'S NAME BE PLACED ON THE CONSENT AGENDA FOR CONFIRMATION AT TODAY'S MEETING. 7. Roanoke Valley Resource Authority SUPERVISOR CHURCH NOMINATED DIANE D. HYATT, CHIEF FINANCIAL OFFICER, TO SERVE AFOUR-YEAR TERM EXPIRING ON DECEMBER 31, 2006, AND ASKED THAT HER NAME BE PLACED ON THE CONSENT AGENDA FOR CONFIRMATION AT THIS MEETING. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. HOM REQUESTED THAT ECH BRIEF THE BOARD REGARDING ITEM I-7, REGIONAL AIRPORT ALLIANCE. MR. HODGE REPORTED THAT FOLLOWING SEPTEMBER 11, AIR FREIGHT WAS DOING WELL BUT PASSENGER SERVICE WAS NOT. MR. DUVAL WAS HIRED BY THE REGIONAL AIRPORT ALLIANCE TO ADDRESS THIS ISSUE. MEETINGS HAVE BEEN HELD WITH THE BUSINESS COMMUNITY, VIRGINIA TECH, AND 17 LOCALITIES THROUGHOUT VIRGINIA AND PARTS OF WEST VIRGINIA. A BUSINESS ADVISORY GROUP HAS BEEN FORMED, AND A PROGRAM WILL SOON BE LAUNCHED THAT WILL ALLOW BUSINESSES TO RESERVE SEATING AT LOWER AIR FARES. THE AGREEMENT STILL NEEDS TO BE FINALIZED -THE STATE GRANT TOTALED $25,000, ROANOKE CITY IS FUNDING $22,500 AND ROANOKE COUNTY $12,500. 4 R-011403-8 HOM MOTION TO ADOPT CONSENT RESOLUTION URC 1. Confirmation of appointments to Roanoke County Planning Commission (appointed by district), Parks and Recreation Advisory Commission (appointed by district), and Roanoke Valley Resource Authority, A-011403-8.a 2. Request to appropriate Mentor Teacher Grant in the amount of $7,727.64 A-011403-8.b 3. Request for acceptance of Federal Grant for $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services A-011403-8.c 4. Request to accept Bear Creek Drive and Twin Creek Circle into the State Secondary System R-011403-8.d 5. Donation of water easement for the Castle Rock Lower Water Line Replacement Project in the Cave Spring Magisterial District A-011403-8.e 6. Donation of an off-site sanitary sewer easement across property of John S. Reeves for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District A-011403-8.f 7. Request to appropriate $12,500 from the Board Contingency Fund towards the Roanoke Regional Airport Alliance A-011403-8.q 5 8. Request for approval of resolutions of appreciation upon the retirements of the following employees: (a) Jack H. McCorkle, Jr., Police Department, after twenty nine years of service. R-011403-8.h (b) Yvonne M. Robinson, Social Services Department, after thirty two years of service. R-011403-8.i 9. Request to appropriate Title II - Part D Tech Ed Grant in the amount of $26,527.14 A-011403-8.i J. REQUESTS FOR WORK SESSIONS 1. Request for joint work session on March 11, 2003, with Roanoke County School Board to discuss budget issues. (Diane Hyatt, Chief Financial Officer) IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE WORK SESSION FOR MARCH 11, 2003. 2. Request for work session on January 28, 2003, to review the Secondary Road System Six Year Construction Plan (2003-2009) and consideration of projects for FY 2003-2004 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE WORK SESSION FOR JANUARY 28, 2003. K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NONE 6 M. REPORTS RCF MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report from VDOT of changes to the Secondary Road System in November 2002 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of November 30, 2002 7. Update on State Budget N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora: (1) He requested that staff approach VDOT with a request to lower the speed limit on Route 221. The current speed limit is 45 mph. (2) He expressed appreciation on behalf of the schools to the police department for their assistance in patrolling the school zones. Supervisor Church: (1) He extended his condolences to the family of Tor Thepsimuang, a Roanoke County employee who was killed in an automobile accident this week. (2) He extended his appreciation to Billy Driver, Arnold Coven, George Simpson, and Ray Lavinder for their efficient handling of his requests for assistance on behalf of citizens. Supervisor McNamara: (1) He requested that Mr. Hodge draft a letter to VDOT regarding the speed limit on Route 221, particularly in light of the recent traffic fatality at the intersection of Route 221 and Pleasant Hill. (2) He asked citizens to please drive safely in lictht on the recent traffic fatalities. (3) He thanked the Board for allowing him the opportunity to serve as Chairman, and extended his appreciation to the residents of the Windsor Hills district for supporting him as their representative. O. WORK SESSIONS (4th Floor Conference Room) 1. Work session to discuss the impact of development on water and sewer lines and County roads. (Gary Robertson, Director of Utility; Arnold Covey, Director of Community Development) TIME: 4:21 P.M. UNTIL 4:50 P.M. PRESENTED BY: GARY ROBERTSON, UTILITY DIRECTOR; ARNOLD COVEY, DIRECTOR OF COMMUNITY DEVELOPMENT DISCUSSION FOCUSED ON THE GROWTH IN RESIDENTIAL DEVELOPMENT AND THE IMPACT THIS IS HAVING ON WATER AND SEWER AND COUNTY ROADS. IT WAS NOTED THAT THE ORIGINAL INTENT OF THE OFFSITE FACILITIES FEES POLICY, ADOPTED IN 1997, WAS THAT WHEN DEVELOPMENT OCCURRED IT COULD DO SO WITH PUBLIC WATER AND SEWER TO AVOID THE USE OF PRIVATE WELLS. THERE WAS DISCUSSION CONCERNING ZONING ISSUES AND THE USE OF PUMP STATIONS VS. GRAVITY LINES. IT WAS THE CONSENSUS OF THE BOARD THAT: (1) GARY ROBERTSON WILL DEVELOP PROPOSED REVISIONS TO THE OFFSITE FACILITIES FEES. (2) ARNOLD COVEY WILL REVIEW THE LEGISLATION PENDING IN THE GENERAL ASSEMBLY, AS REFERENCED BY RCF, THAT WOULD GIVE COUNTIES THE AUTHORITY TO STOP DEVELOPMENT IN AREAS WHERE WATER AND SEWER, SCHOOLS, ETC. WOULD BE NEGATIVELY AFFECTED. Work session to review response from Whitt Clement regarding proposed construction schedule for I-73. TIME: 4:50 P.M. UNTIL 5:05 P.M. IT WAS THE CONSENSUS OF THE BOARD THAT I-73 IS IMPORTANT TO THE REGION. SUPERVISOR MINNIX REPORTED THAT A BILL IS PENDING IN THE GENERAL ASSEMBLY THAT WOULD COMPENSATE HOMEOWNERS ALONG THE PROPOSED I-73 ROUTE IMMEDIATELY. IT WAS THE CONSENSUS OF THE BOARD TO POSTPONE ACTION UNTIL THE ENVIRONMENTAL IMPACT STUDY IS COMPLETED AND THE GENERAL ASSEMBLY DETERMINES WHETHER TO ADOPT THE PENDING LEGISLATION. Work session to discuss Fire & Rescue staffing allocation and response overview for 2002. (Richard Burch, Fire and Rescue Chief) TIME: 5:06 P.M. UNTIL 6:09 P.M. PRESENTED BY: RICK BURCH, FIRE & RESCUE CHIEF CHIEF BURCH REVIEWED THE STAFFING ALLOCATIONS AND RESPONSE TIMES FOR ALL STATIONS IN THE COUNTY. THERE WAS DISCUSSION CONCERNING A PROPOSED NEW STATION IN THE HANGING ROCK AREA, AS WELL AS STAFFING CONCERNS AT THE CATAWBA AND HOLLINS STATIONS. JACK WARD, CATAWBA HOSPITAL, WAS PRESENT AND A POSSIBLE PARTNERSHIP WITH CATAWBA HOSPITAL WAS DISCUSSED. ANNIE KROCHALIS AND GLEN BRANSCOM SPOKE IN FAVOR OF STAFFING THE CATAWBA STATION. JBC REQUESTED THAT THE BOARD APPROVE FUNDING FOR STAFFING AT THE CATAWBA STATION. ECH IS TO PROVIDE AN OVERVIEW OF COSTS TO PROVIDE THE NECESSARY STAFFING AT THE HOLLINS AND CATAWBA STATIONS. IN ADDITION, STAFF WILL CONTINUE TO PURSUE A PARTNERSHIP WITH CATAWBA HOSPITAL. HOM LEFT THE MEETING AT 6:09 P.M. Work session to discuss Health Insurance Portability and Accountability Act Requirements. (Dan O'Donnell, Assistant County Administrator) TIME: 6:12 P.M. UNTIL 6:27 P.M. PRESENTED BY: DAN O'DONNELL, ASSISTANT COUNTY ADMINISTRATOR DOD PRESENTED AN OVERVIEW OF THIS FEDERAL LEGISLATION DESIGNED TO PROTECT THE PRIVACY OF PERSONAL HEALTH INFORMATION. HIPAA REGULATIONS APPLY TO SELF-FUNDED HEALTH INSURANCE PROGRAMS SUCH AS HEALTH AND DENTAL INSURANCE, EMPLOYEE ASSISTANCE PROGRAM, AND FLEXIBLE BENEFITS PROGRAM. OTHER AREAS POSSIBLY AFFECTED INCLUDE AMBULANCE BILLING, CPMT, AND THE JAIL. COMPLIANCE IS MANDATED BY APRIL 14, 2003, WITH ADDITIONAL ELECTRONIC REGULATIONS TO BE IMPLEMENTED IN OCTOBER 2003. 5. Work session with Treasurer and Commissioner of the Revenue to discuss pending House Joint Resolution 701. (Fred Anderson, Treasurer; Nancy Horn, Commissioner of the Revenue) TIME: 6:27 P.M. UNTIL 6:32 P.M. MR. ANDERSON REPORTED THAT PENDING HOUSE JOINT RESOLUTION 701 WOULD AMEND THE CONSTITUTION OF VIRGINIA TO ABOLISH THE OFFICES OF THE TREASURER AND THE COMMISSIONER OF THE REVENUE. THIS LEGISLATION, IF ADOPTED, WOULD RESULT IN A LOSS OF REVENUE TO THE COUNTY OF $500,000 PER YEAR AND A COST SAVINGS TO THE STATE OF VIRGINIA OF $35 MILLION PER YEAR. HE VOICED HIS OPPOSITION TO THIS LEGISLATION, AND ASKED THAT THE BOARD CONTACT AREA LEGISLATORS TO EXPRESS THEIR OPPOSITION. IF ENACTED, THE LEGISLATION WOULD STATE THAT INDIVIDUALS ELECTED IN 2003 WOULD BE ALLOWED TO SERVE THEIR FULL TERM (UNTIL 2007). MR. ANDERSON AND MS. HORN ARE BOTH UP FOR ELECTION IN 2003. P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members regarding specific legal matters requiring the provision of legal advice, namely water authority agreement with the City of Roanoke; Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to probable litigation, namely agenda item R-1. JPM MOTION TO GO INTO CLOSED MEETING FOLLOWING WORK SESSIONS AT 4:06 P.M. Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 6:45 P.M. UNTIL 7:10 P.M. R-011403-9 JPM MOTION TO ADOPT RESOLUTION URC WITH HOM ABSENT R. NEW BUSINESS -CONTINUED 1. Consideration of claim of Gardner W. Smith. (Paul Mahoney, County Attorney) A-011403-10 JPM MOTION TO APPROVE STAFF RECOMMENDATION (DENY THE CLAIM) URC WITH HOM ABSENT S. ADJOURNMENT JPM ADJOURNED THE MEETING AT 7:25 P.M. UNTIL FRIDAY, JANUARY 17, 2003, AT 12:00 NOON TO ATTEND THE REGIONAL LEADERSHIP SUMMIT HOSTED BY THE CITY OF ROANOKE AT THE HISTORY MUSEUM & HISTORY SOCIETY LOCATED IN CENTER IN THE SQUARE. 10 Roanoke County Board of Supervisors Agenda January 14, 2003 Good afternoon and welcome to our meeting for January 14, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: David Fuller - Pastor of Missions and Discipleship Church of the Holy Spirit 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Joseph B. "Butch" Church for his service as Chairman of the Roanoke County Board of Supervisors in 2002. 2. Certificate of recognition to A. Kyle Robinson, Jr. following fourteen years of service on the Roanoke County Planning Commission. D. BRIEFINGS 1. Briefing regarding conservation easement on 89 acres of Read Mountain. (Janet Scheid, Chief Planner) 1 E. NEW BUSINESS 1. Ratification of Early Action Compact with the U.S. Environmental Protection Agency to work cooperatively in preparing a plan for ozone reduction. (Elmer C. Hodge, County Administrator) 2. Resolution of support for House Bill 1397, as requested by the Virginia Association of Counties, which will provide Counties with the same taxing authorities currently available to municipalities. (Paul Mahoney, County Attorney) 3. Request to approve recycling contract with Goodwill Industries. (Anne Marie Green, Director of General Services) 4. Appointments of Board Members to Committees, Commissions and Boards for 2003. (Diane S. Childers, Clerk to the Board) F. FIRST READING OF ORDINANCES G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the execution of an agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for athletic and recreational purposes. (Pete Haislip, Parks, Recreation and Tourism Director) 2. Second reading of an ordinance authorizing the creation of and financing for a local public works improvement project - Clearbrook Area -Amanda Lane water line extension. (Gary Robertson, Director of Utility) H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare 2. Commission for Senior and Challenged Citizens (Appointed by District) 3. Disability Services Board 4. Grievance Panel 5. Library Board (Appointed by District) 6. Parks & Recreation Advisory Commission (Appointed by District) 7. Roanoke Valley Resource Authority 2 CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of appointments to Roanoke County Planning Commission (appointed by district) and Roanoke Valley Resource Authority 2. Request to appropriate Mentor Teacher Grant in the amount of $7,727.64 3. Request for acceptance of Federal Grant for $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services 4. Request to accept Bear Creek Drive and Twin Creek Circle into the State Secondary System 5. Donation of water easement for the Castle Rock Lower Water Line Replacement Project in the Cave Spring Magisterial District 6. Donation of an off-site sanitary sewer easement across property of John S. Reeves for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District 7. Request to appropriate $12,500 from the Board Contingency Fund towards the Roanoke Regional Airport Alliance 8. Request for approval of resolutions of appreciation upon the retirements of the following employees: (a) Jack H. McCorkle, Jr., Police Department, after twenty nine years of service. (b) Yvonne M. Robinson, Social Services Department, after thirty two years of service. 9. Request to appropriate Title II - Part D Tech Ed Grant in the amount of $26,527.14 3 J. REQUESTS FOR WORK SESSIONS 1. Request for joint work session on March 11, 2003, with Roanoke County School Board to discuss budget issues. (Diane Hyatt, Chief Financial Officer) 2. Request for work session on January 28, 2003, to review the Secondary Road System Six Year Construction Plan (2003-2009) and consideration of projects for FY 2003-2004 VDOT Revenue Sharing Program. (Arnold Covey, Community Development Director) K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Report from VDOT of changes to the Secondary Road System in November 2002 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of November 30, 2002 7. Update on State Budget N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4th Floor Conference Room) 1. Work session to discuss the impact of development on water and sewer lines and County roads. (Gary Robertson, Director of Utility; Arnold Covey, Director of Community Development) 2. Work session to review response from Whitt Clement regarding proposed construction schedule for I-73. 3. Work session to discuss Fire & Rescue staffing allocation and response overview for 2002. (Richard Burch, Fire and Rescue Chief) 4 4. Work session to discuss Health Insurance Portability and Accountability Act Requirements. (Dan O'Donnell, Assistant County Administrator) P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members regarding specific legal matters requiring the provision of legal advice, namely water authority agreement with the City of Roanoke; Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to probable litigation, namely agenda item R-1. Q. CERTIFICATION RESOLUTION R. NEW BUSINESS -CONTINUED 1. Consideration of claim of Gardner W. Smith. (Paul Mahoney, County Attorney) S. ADJOURNMENT 5 t .s r ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION R-011403-1 OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2002 WHEREAS, Joseph B. "Butch" Church served as Chairman ofthe Roanoke County Board of Supervisors during 2002; and WHEREAS, during Mr. Church's term as Chairman, the County achieved a variety of accomplishments, including: • Adoption of a Regional Economic Development Strategy • Providing assistance to Roanoke City during the drought by selling water and joined with other local governments to search for along-range solution including the formation of a water authority • Approval of a resolution concerning prayer in public buildings, including schools, and in support of U.S. House Joint Resolution 81 proposing an amendment to the Constitution restoring religious freedom • Celebration of the opening of Novozymes Biological, the first business to locate in the Center for Research and Technology • Adoption of a DUI ordinance to add civil penalties to drunken driving convictions resulting in accidents • Continuation of regional cooperation efforts through participation in the Regional Summit meetings of local governments in Southwest Virginia • Opening of the new Hidden Valley High School and completion of renovations to Glenvar Middle School • Celebration of the completion of the Roanoke Regional Tactical Training Facility, a cooperative effort between Roanoke City and Roanoke County • Extinguishing of the Starlight Lane Tire Fire without injury or loss of life • Approval of funding for Fire & Rescue to increase career staffing by 20 firefighter/paramedics /~I 1 • Approval of a plan to enhance countywide Advanced Life Support coverage by providing for 24-hours a day, 7-days a week Advanced Life Support at the Fort Lewis, Hollins, and Vinton Stations • Approval of the lease-purchase of two new ladder trucks and two pumper trucks • Approval of funding to place Automatic External Defibrillators in County buildings and fire stations • Combination of Roanoke County and Roanoke City personnel for 24-hours a day, 7-days a week fire and rescue coverage at the Clearbrook Station • Recognition of Roanoke County Library as the first public library to receive the SOLINET Outstanding Library Programs Award • Hosting of the National Softball Association World Series in cooperation with the Cities of Salem and Roanoke WHEREAS, Mr. Church worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects that benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its deepest appreciation to Joseph B. "Butch" Church for his service as Chairman during 2002 and for his belief in democracy and championing of citizen participation in local government. On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: N~~~~L~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 s ACTION NO. ITEM NO. C - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Resolution of appreciation to Joseph B. "Butch" Church for his service as Chairman of the Roanoke County Board of Supervisors in 2002 SUBMITTED BY: Diane S. Childers Clerk to the Board / /~~~ APPROVED BY: Elmer C. Hodge ~~ 'C County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize Supervisor Church for his services as Chairman of the Board of Supervisors during 2002. C- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2002 WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County Board of Supervisors during 2002; and WHEREAS, during Mr. Church's term as Chairman, the County achieved a variety of accomplishments, including: • Adoption of a Regional Economic Development Strategy • Providing assistance to Roanoke City during the drought by selling water and joined with other local governments to search for along-range solution including the formation of a water authority • Approval of a resolution concerning prayer in public buildings, including schools, and in support of U.S. House Joint Resolution 81 proposing an amendment to the Constitution restoring religious freedom • Celebration of the opening of Novozymes Biological, the first business to locate in the Center for Research and Technology • Adoption of a DUI ordinance to add civil penalties to drunken driving convictions resultinc~ in accidents • Continuation of regional cooperation efforts through participation in the Regional Summit meetings of local governments in Southwest Virginia • Openirn~ of the new Hidden Valley High School and completion of renovations to Glenvar Middle School • Celebr~ition of the completion of the Roanoke Regional Tactical Training Facility, a coopE;rative effort between Roanoke City and Roanoke County • Extinguishing of the Starlight Lane Tire Fire without injury or loss of life • Approval of funding for Fire & Rescue to increase career staffing by 20 firefighter/paramedics 1 ~r • Approval of a plan to enhance countywide Advanced Life Support coverage by providing for 24-hours a day, 7-days a week Advanced Life Support at the Fort Lewis, Hollins, and Vinton Stations • Approval of the lease-purchase of two new ladder trucks and two pumper trucks • Approval of funding to place Automatic External Defibrillators in County buildings and fire stations • Combination of Roanoke County and Roanoke City personnel for 24-hours a day, 7-days a week fire and rescue coverage at the Clearbrook Station • Recognition of Roanoke County Library as the first public library to receive the SOLINET Outstanding Library Programs Award • Hosting of the National Softball Association World Series in cooperation with the Cities of Salem and Roanoke WHEREAS, Mr. Church worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects that benefit alt the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its deepest appreciation to Joseph B. "Butch" Church for his service as Chairman during 2002 and for his belief in democracy and championing of citizen participation in local government. 2 .~ -. ACTION NO. ITEM NO. ('_ - n~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Certificate of recognition to A. Kyle Robinson, Jr. following fourteen years of service on the Roanoke County Planning Commission APPROVED BY: Elmer C. Hodge ~~`'''~`~ ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Robinson served as a member of the Roanoke County Planning Commission from June 1988 through December 2002. He was considered by his peers to be a strong leader who provided professional representation to the citizens of the County. During his tenure on the Planning Commission, Mr. Robinson helped to write the Roanoke County Zoning Ordinance and the Roanoke County Community Plan. He was also instrumental in the development of planning guidelines for Virginia's Explore Park and the Vinton Business Center. Mr. Robinson will be present at the meeting to accept the Certificate of Recognition. ~1 ` ` ~' CERTIFICATE OF RECOGNITION AWARDED TO A. Kyle Robinson, Jr. for service to the Roanoke County Planning Commission June 1988 through December 2002 > Mr. Robinson retired from the Planning Commission on December 31, 2002, after fourteen years and six months of service. Mr. Robinson is recognized for the professionalism he displayed in providing fair representation to citizens of the Vinton Magisterial District and the County as a whole, as well as for the knowledge, attentiveness, courtesy, and sense of humor he exhibited as a member of the Planning Commission. > During Mr. Robinson's tenure on the Pianning Commission, he was involved with many projects including: Roanoke County Zoning Ordinance Vinton Business Center Roanoke County Community Plan Spring Hollow Reservoir Virginia's Explore Park Smith Gap Landfill Presented this 14th day of January, 2003 Joseph McNamara, Chairman . J..~ G ~ ar .~ Richard C. Flora, Vice-Chairman Michael W. Altizer Joseph B. "Butch" Church H. Odell "Fuzz' Minnix ACTION NO. ITEM NO. - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Conservation easement on 89 acres of Read Mountain in Roanoke County Janet Scheid Chief Planner Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dr. AI Durham, a Roanoke orthopedic surgeon, has donated the first conservation easement on Read Mountain. The Western Virginia Land Trust will hold the easement on 89.1 acres on the upper eastern slope overlooking downtown Roanoke and I-581. Durham will receive substantial state tax credits and retain ownership of the land. The easement prohibits the subdivision or logging of the land. Dr. Durham has expressed interest in donating the land for public recreation and the easement terms leave open this option. Conservation easements are voluntary agreements between a private landowner and a conservation organization such as the Western Virginia Land Trust. The grassroots organization, Read Mountain Alliance was instrumental in facilitating this easement and has as its goal the preservation of all the property at the top of the mountain. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: None w ACTION NO ITEM NO A-011403-2 .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Ratification of Early Action Compact Environmental Protection Agency to wor preparing a plan for ozone reduction SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: with the U. S. k cooperatively in When completed, the plan will be brought back to the governing bodies of the four participating localities for approval. SUMMARY OF INFORMATION: The Roanoke Valley Area Metropolitan Planning Organization (MPO) approved an Early Action Compact to address the problem of ozone non-attainment for the Roanoke Valley. Mr. McNamara endorsed this Early Action Compact on December 16, 2002, as Roanoke County's representative on the MPO. This Compact includes the cities of Roanoke and Salem, the counties of Roanoke and Botetourt, the Town of Vinton, the Virginia Department of Environmental Quality, and the U.S. Environmental Protection Agency. This Compact allows the local governments in the Roanoke Valley additional time to work cooperatively and to prepare a plan for ozone reduction. Reducing ozone levels may allow the Roanoke Valley to avoid being designated as anon-attainment area under the Clean Air Act. The Compact is the first step under EPA's approved Early Action Program. The Early Action Program allows local governments the flexibilityto develop appropriate measures to reduce ozone levels. Reducing ozone levels will improve the health of all the citizens in the Roanoke Valley, and in particular the elderly and those with respiratory problems. This program has very strict time lines for the development of a plan to reduce ozone levels by 2007. Failure to participate in this program could result in EPA declaring the Roanoke Valley a non-attainment area which would negatively affect future transportation improvements and industrial development efforts. FISCAL IMPACT: The Roanoke Valley-Allegheny Regional Commission working through the MPO will coordinate this planning process. No funding is required for the development of the Plan. The Commission will allocate funds to hire a consultant to assist in this planning process. STAFF RECOMMENDATION: It is recommended that the Board ratify and confirm the execution of the Early Action Compact on behalf of Roanoke County. VOTE: Supervisor McNamara motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director of Community Development a ~~~~ ".~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-3 IN SUPPORT OF HOUSE BILL 1397 AMENDING SECTIONS 15.2-204 AND 15.2-1200 OF THE CODE OF VIRGINIA TO GRANT COUNTIES THE SAME POWERS OF TAXATION AS CITIES AND TOWNS WHEREAS, sixty-two percent of the revenue generated by Virginia's local governments to pay for local services is generated at the local level; and WHEREAS, seventy-five percent of this local revenue is derived from four sources: the real estate tax, the personal property tax, charges for services, and the sales tax; and WHEREAS, the real estate tax makes up the largest portion of local revenue at forty-three percent of the total; and WHEREAS, in Roanoke County the real estate tax comprises 50.9 percent of locally generated revenue; and WHEREAS, because counties have very few unrestricted revenue options available, the burden to balance county budgets often falls on the real estate tax; and WHEREAS, counties in Virginia need to diversify their revenue base to reduce the burden on the real estate tax; and WHEREAS, Section 15.2-1104 of the Code of Virginia sets forth the financial powers of cities and towns but counties do not have comparable language in the Code; and WHEREAS, Section 15.2-1104 of the Code of Virginia therefore allows cities and towns to raise taxes and assessments on property, persons, and other subjects of 1 taxation that are not otherwise prohibited by law and the practical application of this results in the ability of cities and towns to levy cigarette taxes and admissions taxes, levy transient occupancy taxes without a cap or restrictions, and levy a meals tax without a cap and without holding a voter referendum; and WHEREAS, Section 15.2 of the Code of Virginia should be amended to grant counties the same powers of taxation as cities and towns; and WHEREAS, HB 1397 (Hull) amends Sections 15.2-204 and 15.2-1200 of the Code of Virginia to grant counties the same powers of taxation as cities and towns; and NOW, THEREFORE, BE IT RESOLVED, that Roanoke County supports HB 1397 and urges its General Assembly delegation to support HB 1397 in the 2003 General Assembly. On motion of Supervisor Church to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates James D. Campbell, Executive Director, Virginia Association of Counties Paul Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer 2 ACTION NO. ITEM NO. L - o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Resolution of support for House Bill 1397, as requested by the Virginia Association of Counties, which will provide Counties with the same taxing authorities currently available to municipalities SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This resolution of support was requested by VACo and is consistent with the legislative program already adopted by the Board. -a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION IN SUPPORT OF HOUSE BILL 1397 AMENDING SECTIONS 15.2-204 AND 15.2-1200 OF THE CODE OF VIRGINIA TO GRANT COUNTIES THE SAME POWERS OF TAXATION AS CITIES AND TOWNS WHEREAS, sixty-two percent of the revenue generated by Virginia's local governments to pay for local services is generated at the local level; and WHEREAS, seventy-five percent of this local revenue is derived from four sources: the real estate tax, the personal property tax, charges for services, and the sales tax; and WHEREAS, the real estate tax makes up the largest portion of local revenue at forty-three percent of the total; and WHEREAS, in Roanoke County the real estate tax comprises 50.9 percent of locally generated revenue; and WHEREAS, because counties have very few unrestricted revenue options available, the burden to balance county budgets often falls on the real estate tax; and WHEREAS, counties in Virginia need to diversify their revenue base to reduce the burden on the real estate tax; and WHEREAS, Section 15.2-1104 of the Code of Virginia sets forth the financial powers of cities and towns but counties do not have comparable language in the Code; and WHEREAS, Section 15.2-1104 of the Code of Virginia therefore allows cities and towns to raise taxes and assessments on property, persons, and other subjects of 1 taxation that are not otherwise prohibited by law and the practical application of this results in the ability of cities and towns to levy cigarette taxes and admissions taxes, levy transient occupancy taxes without a cap or restrictions, and levy a meals tax without a cap and without holding a voter referendum; and WHEREAS, Section 15.2 of the Code of Virginia should be amended to grant counties the same powers of taxation as cities and towns; and WHEREAS, HB 1397 (Hull) amends Sections 15.2-204 and 15.2-1200 of the Code of Virginia to grant counties the same powers of taxation as cities and towns; and NOW, THEREFORE, BE IT RESOLVED, that Roanoke County supports HB 1397 and urges its General Assembly delegation to support HB 1397 in the 2003 General Assembly. 2 ACTION NO. A'=011403-~} ITEM NO. ~ - ~j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Request to Approve Recycling Contract with Goodwill Industries SUBMITTED BY: Anne Marie Green Director of General S1~e/Jr_vicres / AP G~''''" ~ 4~ PROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In December 2001, the Board approved a pilot program encouraging recycling with non- profit agencies and authorized a contract with the Rescue Mission of the Roanoke Valley. The Rescue Mission picks up materials from County residents and recycles the majority of those goods, either through resale at its store, use by its clients, or through recycling markets. The remainder of the material is taken by the Rescue Mission to the Roanoke Valley Resource Authority where it is disposed of at the County's tipping rate. The Resource Authority bills Roanoke County, and the County then bills the Rescue Mission. The program has worked well, and the County and the Rescue Mission recently extended the agreement. Goodwill Industries of the Valleys has approached the County with a request to participate in this program. Goodwill meets the criteria set forth in the policy (attached), and has signed the agreement. FISCAL IMPACT: There is no direct fiscal impact with this program, although staff time is involved in billing the agencies and posting the payments. The program does support recycling efforts, which will extend the life of the regional landfill. _.~ STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Goodwill Industries of the Valleys for inclusion in this program. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Anne Marie Green, Director of General Services Paul M. Mahoney, County Attorney ~ 4 ~' Policy for Reducing Tipping Fee at Landfill for Recycling Activities The City of Roanoke, the County of Roanoke and the Town of Vinton jointly oversee and fund the Roanoke Valley Resource Authority (RVRA). These local governments are committed to encouraging recycling in the community, recognizing that reducing the waste stream is important to the environmental future of the Roanoke Valley. Certain non-profit entities in the Valley provide recycling services to the community through the acceptance of donations of used clothing, furniture and other items, which are then either reused or sent out of the area for recycling. Anything left is then disposed of through the Resource Authority, at the regular commercial rate. Based on the service which is provided through these recycling efforts, the members of RVRA have authorized the Authority to bill qualifying non-profit entities at the local government tipping fee rate. Those organizations wishing to qualify for this rate must present to the Resource Authority the following information: • Amount of tonnage picked up annually in the Roanoke Valley • Amount of tonnage disposed of through the Resource Authority • Description of recycling activities, including methodology and percentage removed from waste stream. In order to qualify, the organization must recycle at least 25% of the materials picked up annually in the Valley. • Proof of non-profit status The organization must also qualify for a charge account at the Resource Authority, so that billing procedures can be put into place. -12~ t?,,,::°~~~~ ~i'ED 11:22 FAQ 5-l0 581 0629 GOODFVILL IVDtiSTRIES ~ 2i 1At:~: 7l7/~ ~ 1 : ~1 t~Kt ~, i uc,~~-,-,~ ~~~,,,.,. ~ ._~.l - - - - ~d ~pp?• by and bet~vt;en the County of Roanoke This agreement is made Lhts ~ day a:[ ~,• •- ,~ F~n~ C,o4dwil] Yndustries, ~ non~pTafist agency (i}erei.n~fter referred to as Agency"}. recuce the w2,ste sl1eam to t,~te Sriutli Ga}~ ~ andfil.l' ct, wi h theTAgen ya oapick u~cy In ozder ro ereby col~tc:~ residenrs to recycle used goods, Two=~~~oke County l~ e coin hfluschold waste anti recycle it through ~,e-t1se,C-~;i blci ed~~geneyarn the lZoanob.e'J lley cn debris left after this recycling process may b~ d~sfsase Y will in tvcr;, bill urce Authority, at the tripping I'ee availaLle; to local governmen*. charter members. 'ft-~e ~t2eso far said tonnage, grid the County Resource Autho~~ry will bill Ra~anoke County the Agency at the same rate, Temss of this 1g~'eem~gt arc a5 follaws'~ The A ericy must recycle at bast 2S°lo o'f the materials wl~tch it picks up :tnaualiy. 1, ~ e a[etials taken to the R~RA Transfer st~.tiatt must bra non-l~a.zardaus h0L1'ehald ~. Th m waste, ~. The ntateriG~.ls must originate within the Roanoke Valley.. orn Roanoke :~. T11e Agency is to lv.:~ki: payment within ~~ clays a'C r~cetpl of the invoice fr e ent is effective upon approval by the Baartl. ai' Sup~~ot ce.rs, and may be te~nated. Tli~s Afire m at any time by either part~r for nny reason with ~0 clays wnt en --- 1--- By Cou~lty 4f Roanoke - 5i.gnlrure Name -Typed or Printed 4 ~ ~ ~~ Ages ~y lteprES ~ ttttive - 5io a to ,~ .~.• - N ~n®- ryPed or_~~led rc ~~~ ~' ~C~ ~ f.,2 < r~ JName of agLncy Title .. , s ACTION NO. A'-011~}b3-'S ITEM NO. E - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Appointments of Board Members to Committees, Commissions and Boards for 2003 Diane S. Childers Clerk to the Board Elmer C. Hodge F~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of proposed 2003 Committee Assignments for each member of the Board of Supervisors. The appointments which are specific to the Chairman and Vice Chairman are indicated on the attachment. The Board may make any desired modifications to the appointments. Many of the appointments are for specified terms and, whenever possible, changes to these appointments should be made at the expiration of the term. Below is listed information regarding several of the committees: • Liaisons to the Virginia Association of Counties (VACo): In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, the Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. Any Board member is, however, eligible for appointment. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. • Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Accordingly, Chairman McNamara should be appointed to this position. • Roanoke County Cable Television Committee The Board member appointed to serve on the Roanoke Valley Cable Television Committee is automatically appointed to serve on the Roanoke County Cable Television Committee. Membership of these two committees is the same except the Roanoke County Cable TV Committee also includes the Supervisor representing the Catawba Magisterial District, the primary area served by Adelphia Cable TV. • Total Action Against Poverty Board of Directors The TAP Board of Directors By-Laws requires that an elected official serve on the TAP Board. For many years, former Clerk of Circuit Court Elizabeth Stokes was appointed. When Ms. Stokes retired from her elected position, former Supervisor Bob Johnson was appointed but asked Ms. Stokes to remain as the designee on behalf of the Board of Supervisors. Since that time, Ms. Stokes has continued to serve as the designee of Supervisor Richard Flora. The Board may choose to appoint a Supervisor to play an active role on the TAP Board of Directors or continue with the custom of appointing a Supervisor who is willing to have Ms. Stokes continue, if she desires, to serve as the Board=s designee. STAFF RECOMMENDATION: Staff recommends that the Board approve the Board of Supervisors appointments for calendar year 2003. VOTE: Supervisor McNamara motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Committee Book N ROANOKE COUNTY BOARD OF SUPERVISORS 2003 COMMITTEE APPOINTMENTS JOSEPH MCNAMARA • Roanoke Valley Economic Development Partnership (Chairman) • Virginia Association of Counties Liaison (Chairman) • Urban Partnership (Chairman) • Fifth Planning District Regional Alliance (Chairman) • Audit Committee C'~/ • Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/05) • School Construction Committee (appointed by the Board of Supervisors on 1/13/98) • Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/1 /05) RICHARD C. FLORA • Virginia Association of Counties Legislative Liaison (Vice-Chairman) • Total Action Against Poverty Board of Directors (2-year term expires 5/5/05). Mrs. Elizabeth Stokes, former Clerk of Circuit Court, is currently serving as his designee on this committee. • Roanoke Valley-Alleghany Regional Commission (3-year term expires 6/30/04) • Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (3-year term expires 7/01/05) • Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee • Virginia's First Regional Industrial Facilities Authority (4-year term expires 7/1/06) • School Construction Committee (Chairman of this committee in his capacity as Executive Assistant for School Operations and not as a Board Member.) MICHAEL W. ALT/ZER • Roanoke Valley Regional Cable Television Committee • Roanoke County Cable Television Committee JOSEPH B. CHURCH • Roanoke County Cable Television Committee (representing Catawba District) • Virginia's First Regional Industrial Facilities Authority -Alternate (4-year term expires 7/1 /06) • School Construction Committee (appointed by School Board - 11/99) H. ODELL M/NN/X • Audit Committee • Social Services Advisory Board (4-year term expires 8/1/06) • Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization Alternate (3-year term expires 7/1/05) • Lewis Gale Hospital Bio-Ethics Committee r !~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 ORDINANCE 011403-6 AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH ROANOKE CATHOLIC SCHOOL FOR THE EXPANSION, DEVELOPMENT AND JOINT USE OF VINYARD PARK FOR INTERSCHOLASTIC ATHLETIC AND RECREATIONAL PURPOSES WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several 32.18 acres of real estate, located in Roanoke County, Virginia, and designated on the Roanoke County Land Records as Tax Map #060.12-09-01.01-0000, and commonly referred to as Vinyard Park; and, WHEREAS, the County has developed this property for the purpose of providing parks, recreation and tourism benefits to the citizens of Roanoke County; and, WHEREAS, the County has implemented partnership agreements with private organizations to develop public facilities in exchange for beneficial and priority uses of public property; and, WHEREAS, Roanoke Catholic School has submitted an offer to make certain improvements to Vinyard Park, and to pay the County to construct additional improvements and facilities, and staff has negotiated with it to lease the premises for a period of fifteen years from January 1, 2003, with the option to renew the lease for an additional five years, with annual renewals thereafter; and WHEREAS, it would serve the public interest to lease the premises to Roanoke Catholic School in order to develop, expand and jointly use interscholastic athletic and recreational facilities; and -1- WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading and public hearing of this ordinance was held on December 17, 2002; and the second reading was held on January 14, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of commencing as of January 1, 2003, and ending on December 31, 2017, with the option to renew said lease for an additional period of five years, with year to year renewals thereafter, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in an account with the Department of Parks, Recreation and Tourism for the construction of improvements and facilities as required by the lease agreement and for future maintenance. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the Ordinance and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None -2- r A COPY TESTE: ,~ca ~. ~~,~ ~ Diane S. Childers Clerk to the Board of Supervisors cc: File Pete Haislip, Director Parks, Recreation, and Tourism Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance -3- ACTION NO. ITEM NO. C-~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Second reading of an ordinance authorizing the execution of a lease agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for interscholastic athletic and recreational purposes SUBMITTED BY: Pete Haislip, Director Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge ~~ ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~,p a~ SUMMARY OF INFORMATION: Roanoke Catholic School has never owned their own athletic fields and has used a variety of fields to meet their sports needs. As their athletic programs have grown, they have developed a strong desire to acquire quality-playing facilities to create a "home field complex" for all their outdoor sports teams. Unfortunately their existing campus, located adjacent to downtown Roanoke, does not have enough developable space to meet their current or future field needs. In May 2002 a representative of Roanoke Catholic School contacted Roanoke County Parks and Recreation to see if there was a park site (convenient to their campus), as well as interest in a potential partnership, to improve and/or develop facilities in return for long- term use by Roanoke Catholic. Specifically they requested a game and practice soccer field, a game and practice football field, one 300' baseball field, and a softball field. In addition to fields, there was also a need to develop support facilities including a restroom/concession stand, expanded parking, and the lighting of the football/baseball field as well as other support amenities. G- ~ After conferring with County Administration, staff recommended Vinyard Park as a potential site. Vinyard Park was identified for numerous reasons: • The proposed development plan matches the identified needs of the Vinton Booster Club and has the strong support of the Vinton Booster Club. • It is located 3.2 miles from the Roanoke Catholic campus. • The majority of times of use required by Roanoke Catholic (Monday-Friday from 3:30 to 5:30 p.m.) are times that are not used by the Booster Club and are readily available. • It has enough fields and/or land to accommodate the majority of Roanoke Catholic's needs. • Required capital improvement costs fit within the available budget of Roanoke Catholic. It is important to note that the Vinton Booster Club, working in conjunction with Roanoke County, had identified Vinyard Park for development as a premier sports complex. The existing park master plan was recently updated to include a 300' baseball field, restroom and concession building, lighted football game field, batting cages, trails, etc. Recognizing that this potential partnership would generate interest and require cooperation within the community, staff met with members of the Vinton Booster Club to determine their level of interest. As the major user of these fields, the Booster Club's support was essential prior to seriously considering a partnership of this nature. Staff met with members of the Vinton Booster Club Board of Directors, as well as Vinton's representatives to the Parks and Recreation Advisory Commission. After receiving positive feedback from all parties, staff scheduled a joint meeting between Roanoke Catholic school administrators and coaches and the Vinton Booster Club Board. It was a very positive meeting with the Vinton Booster Club Board strongly supporting the development of a partnership with Roanoke Catholic School. To ensure the success of the partnership, it was decided to create a Field Use Committee comprised of members of the Vinton Booster Club, Roanoke Catholic School, and Roanoke County Parks, Recreation, and Tourism. The committee is responsible for managing field use issues and coordinating schedules to ensure the smooth operation of all programs. More importantly, the committee will maintain quality playing fields for all parties. The proposed improvements are estimated to cost $328,500. As part of the lease agreement, Roanoke County and Roanoke Catholic will share development responsibilities as follows: Roanoke County: • Expansion of the existing 200' field to a 300' field • Addition of portable fencing for the baseball and softball fields • Addition of bleachers to the football field G~ • Purchase and installation of goal posts • Landscaping These improvements have an estimated value of $65,000 which will be funded from the initial payment of $80,000 when the lease is executed. Roanoke Catholic: • Installation of lights on the joint football/baseball field • Expansion of parking and trails • Construction of a restroom/concession stand • Installation of football and baseball scoreboards • Construction of dugouts and bleacher pads at the baseball field These improvements have a combined value of $198,500 which will be paid to the contractor of Roanoke Catholic's choice. All improvements shall be pre-approved by Roanoke County and built to Roanoke County standards. In addition to capital improvements, Roanoke County Parks, Recreation and Tourism will receive a total of $65,000 for short and long-term maintenance and small improvements. These payments will be spread over six years, with $15,000 received when the lease is executed and $10,000 per year for the next five years. The length of the agreement is 15 years with an additional 5-year renewal subject to approval by the County. Following the 5-year renewal period, use will be on a year-to-year basis. Any extension beyond the initial 15 year lease will require Roanoke Catholic to pay yearly rental fees based on the existing field rental rates, less 25%. Included in the agreement is a buyout clause that stipulates that if Roanoke County wishes to cancel this agreement within the 15-year period, the County shall give two years notice plus pay the value of the depreciated improvements. Overall, staff feels this is an excellent opportunity for both Roanoke County citizens and Roanoke Catholic School and recommends the Board support the proposal. FISCAL IMPACT: The value of this agreement is $328,500. The lease has provided for additional and routine day to day maintenance costs ($65,000), as well as providing for small capital maintenance improvements. It allows Roanoke County to develop planned additional park facilities, which are part of the long-range master plan, at no cost to the general fund. ALTERNATIVES: Alternative 1. Approve the attached ordinance authorizing the County to enter into a lease agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for interscholastic athletic and recreational purposes. 3 G-~ Alternative 2 Do not approve the proposed ordinance authorizing the County to enter into a lease agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for interscholastic athletic and recreational purposes. STAFF RECOMMENDATION: Staff recommends alternative 1, approving the attached ordinance authorizing the County to enter into a lease agreement with Roanoke Catholic School for the expansion, development and joint use of Vinyard Park for interscholastic athletic and recreational purposes. 4 G_ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH ROANOKE CATHOLIC SCHOOL FOR THE EXPANSION, DEVELOPMENT AND JOINT USE OF VINYARD PARK FOR INTERSCHOLASTIC ATHLETIC AND RECREATIONAL PURPOSES WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several 32.18 acres of real estate, located in Roanoke County, Virginia, and designated on the Roanoke County Land Records as Tax Map #060.12-09-01.01-0000, and commonly referred to as Vinyard Park; and, WHEREAS, the County has developed this property for the purpose of providing parks, recreation and tourism benefits to the citizens of Roanoke County; and, WHEREAS, the County has implemented partnership agreements with private organizations to develop public facilities in exchange for beneficial and priority uses of public property; and, WHEREAS, Roanoke Catholic School has submitted an offer to make certain improvements to Vinyard Park, and to pay the County to construct additional improvements and facilities, and staff has negotiated with it to lease the premises for a period of fifteen years from January 1, 2003, with the option to renew the lease for an additional five years, with annual renewals thereafter; and WHEREAS, it would serve the public interest to lease the premises to Roanoke Catholic School in order to develop, expand and jointly use interscholastic athletic and recreational facilities; and G-~ WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading and public hearing of this ordinance was held on December 17, 2002; and the second reading was held on January 14, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of commencing as of January 1, 2003, and ending on December 31, 2017, with the option to renew said lease for an additional period of five years, with year to year renewals thereafter, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in an account with the Department of Parks, Recreation and Tourism for the construction of improvements and facilities as required by the lease agreement and for future maintenance. 4. That this ordinance shall be effective on and from the date of its adoption. r,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 ORDINANCE 011403-7 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT IN THE CLEARBROOK AREA -AMANDA LANE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to Amanda Lane in the Clearbrook community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on December 17, 2002, and the second reading was held January 14, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water 1 extension to Amanda Lane in the Clearbrook community. The total construction cost of this public water project is estimated to be $56,705.00, to be initially financed as follows: Citizen Participation (6 at $5,155.00) $30,930 each) Advance from the Public Works $25,775 Participation Fund TOTAL $56,705 That there is hereby appropriated for this project the sum of $25,755 from the Public Works Participation Fund. Any citizen participation under paragraph 3 will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Clearbrook Area -Amanda Lane Water Line Extension Project" prepared by the Roanoke County Utility Department, dated 12/17/02. The Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $6,500 ($5,155 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before March 15, 2003, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: 2 (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the March 15, 2003, deadline (other than new property owners) shall pay a minimum of $9,134 [$5,155 construction costs plus 25% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $6,500, said costs to be paid in full and in advance of connection to the 3 public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the Ordinance and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director of Utility Arnold Covey, Director, Community Development William E. Driver, Director, Real Estate Valuation Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney 4 CLEARBROOK AREA -AMANDA LANE WATER LINE EXTENSION PROJECT NO. OF PROPERTIES RECEIVING LETTER: 14 ~ ~~S D~CLININ~ V~~_ LTA` ~~ ~~-ti~II~E: TOTAL PROPERTIES IN PROPOSED SERVICE AREA: 11 __-~-,~ --- zs `______-- io. \~--_____ 7 ~ __---~' _ 4.4. ~ ~_... ~~ 45. ,~. ~ ~~~ 6. ti. ~ ~' ~~\ 46. 4. \ -__-----~~/ ~ 3. 50. 5. 51.~~~^ -; ~ ~~ ~~ ATTACHMENT "A" 12/17/02 ACTION NO. ITEM NO. ~ - o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Second Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project - ClearbrookArea -Amanda Lane Water Line Extension Gary Robertson Utility Director Elmer C. Hodge L~C~ ~~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the request of several property owners on Amanda Lane located in the Clearbrook Community of the Cave Spring magisterial district, Utility Department staff performed a preliminary engineering study to evaluate the feasibility of constructing a water line extension along Amanda Lane. These property owners have experienced problems with water quantity and/or quality of their private wells. A letter dated October 31, 2002 was sent to 14 property owners on Amanda Lane. From this mailing, Utility Department staff received seven responses (6 in favor and 1 not interested). Based on this response and the location of interested property owners, a proposed service area, which can serve 11 properties, has been established as shown on the attached location map noted as Attachment "A." The first reading was held on December 17, 2002. SUMMARY OF INFORMATION: Providing public water to the interested property owners would require construction of a 1,600 feet water line extension at an estimated cost of $56,705. This construction cost includes installation of water laterals up to the property line and meter boxes, which would serve all properties in the service area. G-a The attached ordinance establishes a special water service area for the project with each participating property owner paying their share of the cost through a special connection fee of $6,500. This connection fee includes the fair share of the construction cost ($5,155.00) required to extend the public water system to serve the 11 properties within the proposed service area plus $1,345.00, which represents 50 percent of the off-site water facility fee of $2,690. The ordinance also establishes a method of financing up to $5,155 for the initial participating property owners. The proposed connection fee of $6,500 would be applicable only if property owners financially commit to participate in the proposed project within 60 days of enactment of the ordinance. ALTERNATIVES: Alternative 1: Establish a special water service area along Amanda Lane, which could potentially serve 11 properties, as indicated on the attached sketch. Approve construction of an 8-inch diameter water line extension as shown on attached sketch. The estimated cost to construct this alternative is $56,705. For those property owners, who choose to not connect during the initial sign-up period, the construction cost would have a one time 25 percent increase (based on 5% annual increase for five years). Under this alternative, the total cost for initial participants would be $6,500 with later participants paying $9,134 (based on the present off-site facility fee of $2,690). Altemative 2: Do not approve request for extension of public water service to the proposed service area along Amanda Lane. FISCAL IMPACT: If Alternative 1 is selected, the total construction cost would be $56,705. The six (6) interested property owners would contribute $30,930. A transfer from the Public Works Participation Fund would fund the remaining $25,775. STAFF RECOMMENDATION: Staff recommends that Altemative 1 be approved and that the Board of Supervisors adopt the attached ordinance after the second reading. Said ordinance shall authorize construction and financing for the Local Public Works Improvement Project, Clearbrook Area -Amanda Lane Water Line Extension. CLEARBROOK AREA -AMANDA LANE WATER LINE EXTENSION PROJECT NO. OF PROPERTIES RECEIVING LETTER: 14 PROPERTIES DESIRING WATER SERVICE: 6 PROPERTIES DECLINING WATER SERVICE: 1 TOTAL PROPERTIES IN PROPOSED SERVICE AREA: 11 45. ~-- 5358 6. 5286 2. 46. 4. 5294 5306 368 3. 5. ,~~ 50. ~ ` 5374 ~° ^~_ 51. ° ~ 535 v9 ATTACHMENT "A" ~-a 12/ 17/02 ~'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT IN THE CLEARBROOK AREA -AMANDA LANE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to Amanda Lane in the Clearbrook community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on December 17, 2002, and the second reading was held January 14, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water 1 G- a, extension to Amanda Lane in the Clearbrook community. The total construction cost of this public water project is estimated to be $56,705.00, to be initially financed as follows: Citizen Participation (6 at $5,155.00) $30,930 each) Advance from the Public Works $25,775 Participation Fund TOTAL $56,705 That there is hereby appropriated for this project the sum of $25,755 from the Public Works Participation Fund. Any citizen participation under paragraph 3 will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Clearbrook Area -Amanda Lane Water Line Extension Project" prepared by the Roanoke County Utility Department, dated 12/17/02. The Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $6,500 ($5,155 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before March 15, 2003, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: 2 ~` (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the March 15, 2003, deadline (other than new property owners) shall pay a minimum of $9,134 [$5,155 construction costs plus 25% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $6,500, said costs to be paid in full and in advance of connection to the 3 ~~~ public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 4 ACTION NO. ITEM NO. H I ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Appointments to Committees, Commissions and Boards Diane S. Childers Clerk to the Board Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE The unexpired three-year term of Gary L. Kelly who resigned effective December 31, 2002. This term will expire on December 31, 2003. 2. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) James W. Hufton, representing the Hollins District, and Linda Lang, representing the Windsor Hills District, have resigned from the Commission. Members of the commission are looking for citizens to replace these vacancies and will make a recommendation. There are no term limits for these appointments. 3. DISABILITY SERVICES BOARD The three-year term of Debbie Pitts, Assistant Director of Recreation, expired December 31, 2002. Ms. Pitts has been contacted and indicated that she would be willing to serve an additional term. i ~''~ 4. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. 5. LIBRARY BOARD (Appointed by District) The four-year term of Nancy Greene, Cave Spring District, expired December 31, 2002. Ms. Greene has indicated that she does not wish to serve an additional term. Ms. Phyllis Amos has submitted an application to fill this vacancy on the Library Board and her application is included with this report for your review. 6. PARKS AND RECREATION ADVISORY COMMISSION (Appointed by District) The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. 7. ROANOKE VALLEY RESOURCE AUTHORITY The four-year term of Danial Morris, Finance Director, who resigned effective November 22, 2002. This term expired on December 31, 2002. Supervisor Church has indicated that he will nominafe Diane D. Hyatt, Chief Financial Officer, to fill this vacancy and has requested that her name also be placed on the consent agenda for confirmation at this meeting. Ms. Hyatt has been contacted and has indicated she would be willing to serve. The unexpired four-year term of Douglas J. Anderson who resigned effective November 30, 2002. This term will expire on December 31, 2005. r ~ '~ Ne~Rr OF rxe ewe Rfoce .~ ^ A ROANOKE LY)(IMf'1' i fRQNLt COUNTY OF ROANOKE The following biographical information has been requested by the Roanoke County Board of Supervisors on each nominee for Board appointment to Committees, Commissions and Boards. When completed, please return to Diane S. Childers, in care of Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, VA 24078. I am interested in serving Roanoke County as a member of: Name: ` tl~~.i, ~:~ ~ . Magisterial Dis Home Address: Length of Time at present address: ~ ~ r ~ Telephone Number: 7~~ - ~~.~ ~- Social Security Number: ~ ~~ -- ~C= - ~ ~ `f Present Employment Position: _ - Business Address: Business Telephone Number: Education. civic activities, offices held, honors, etc.: r ~~~~~~~ ~_ ~ ~ ~; ESL/ ~~~~j~-~'.~. .~ ` ~ '! Availability of time to devote to this committee: List special items which might qualify you for this appointment: z2-~ ti~~~ ignature r i (Pleasc attach any additional information you wish to include) .r °'-" _ ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 14, 2003 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of appointments to Roanoke County Planning Commission (appointed by district), Parks and Recreation Advisory Commission, and Roanoke Valley Resource Authority 2. Request to appropriate Mentor Teacher Grant in the amount of $7,727.64 3. Request for acceptance of Federal Grant for $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services 4. Request to accept Bear Creek Drive and Twin Creek Circle into the State Secondary System 5. Donation of water easement for the Castle Rock Lower Water Line Replacement Project in the Cave spring Magisterial District. 6. Donation of an off-site sanitary sewer easement across property of John S. Reeves for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District. 7. Request to appropriate $12,500 from the Board Contingency Fund towards the Roanoke Regional Airport Alliance 8. Request for approval of resolutions of appreciation upon the retirements of the following employees: 1 -. (a) Jack H. McCorkle, Jr., Police Department, after twenty nine years of service. (b) Yvonne M. Robinson, Social Services Department, after thirty two years of service. 9. Request to appropriate Title II - Part D Tech Ed Grant in the amount of $26,527.14 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Diane D. Hyatt, Chief Financial Officer Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Finance Director Ray Lavinder, Chief of Police Joseph Sgroi, Director, Human Resources Betty McCrary, Director, Social Services Gary Robertson, Director, Utility Department 2 ACTION NO. A-011403-8.a ITEM NO. ~J_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Confirmation of appointments to Roanoke County Planning Commission (appointed by district) and Roanoke Valley Resource Authority SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. ROANOKE COUNTY PLANNING COMMISSION (APPOINTED BY DISTRICT) At the December 17, 2002 meeting, Supervisor Altizernnminated Steve Azarto serve a four-year term expiring on December 31, 2006. 2. PARKS AND RECREATION ADVISORY COMMISSION (APPOINTED BY DISTRICT) Supervisor Church nominated Robert W. List to fill the unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. He requested that Mr. List's name be placed on the consent agenda at this meeting for confirmation. 3. ROANOKE VALLEY RESOURCE AUTHORITY Supervisor Church nominated Diane D. Hyatt, Chief Financial Officer, to fill the vacancy created by the resignation of Danial Morris, Finance Director. He requested that her name be placed on the consent agenda for confirmation at this meeting. Ms. Hyatt will serve afour-year term expiring on December 31, 2006. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Roanoke County Planning Commission File Roanoke Valley Resource Authority File Parks and Recreation Advisory Committee File ACTION NO. ~-U11~03-- 4, b ITEM NO. Z -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Appropriation of Mentor Teacher Grant in the amount of $7,727.64 Dr. Carol Whitaker Associate Director of Personnel and Staff Development Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Division of Teacher Education and Licensure, Department of Education, has officially forwarded a request for Mentor Teacher Program allocations to Roanoke County Schools. The funds are used to support new teacher induction programs for new teachers to Roanoke County Schools. The allocation in the amount of $7,727.64 is to be distributed electronically in ten (10) monthly installments. The school division will receive $773 monthly over the next ten months. FISCAL IMPACT: The grant requires a 50 percent match ($3,863.82) which will be taken from existing accounts. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Mentor Teacher Program funds of $7,727.64 to be used to support new teacher induction programs. w "ti. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora Mr. McNamara ® ~ ~ Mr. Minnix ® ~ ~ Mr. Altizer ® ~ ~ Mr. Church ® ~ ~ cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Finance Director Diane Hyatt, Chief Financial Officer Dr. Carol Whitaker, Assoc. Director of Personnel and Staff Development _* -„ ACTION NO. 1 J 'yl 1~b3 - ~5 . C ITEM NO. ~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Request for acceptance of Federal Grant in the amount of $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services. SUBMITTED BY: Gerald S. Holt Sheriff APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant in the amount of $10,500 which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement Program. This program will provide funds to purchase new server equipment to manage the Jail Management System database. FISCAL IMPACT: There is no fiscal impact. Matching funds are available in the Sheriff's Office budget. ALTERNATIVES: STAFF RECOMMENDATION: Staff recommends acceptance of the grant in the amount of $10,500. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Finance Director Gerald Holt, Sheriff _" Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance S u bgra ntee-- Date: 12/20/2002 Roanoke County Grant Number-- Grant Period-- 03-C3759CR02 From: 1/1/2003 Through: 12/31/2003 Pro'ect Director Pro'ect Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms. Danial Morris Sheriff County Administrator Finance Director Roanoke County Roanoke County Roanoke County 430 E. Clay Street P. O. Box 29800 P. O. Box 29800 Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6139 Phone No: (540) 772-2004 Phone No: (540) 772-2020 Fax No: (540) 387-6203 Fax No: (540) 772-2193 Fax No: (540) 772-2186 Email Address: gholt@co.roanoke.va.us Email Address: Email Address: ehodge@co.roanoke.va.us dmorris@co.roanoke.va.us GRANT AWARD BUDGET Bud et Cate ories DCJS Funds Federal General Sub rantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. E ui ment $7,125 $ 0 $2,375 $ 9,500 E. Indirect Cost $ 0 $ 0 $ 0 $ 0 F. Supplies & Other Ex enses $ 750 $ 0 $ 250 $ 1,000 TOTALS $7,875 $ 0 $2,625 $10,500 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. ~~ K-~-' Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this day of , 20_ Signature: Title: ;'" ~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, IN REGULAR MEETING HELD ON JANUARY 14, 2003, ADOPTED THE FOLLOWING: RESOLUTION 011403-8.d REQUESTING ACCEPTANCE OF BEAR CREEK DRIVE AND TWIN CREEK CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, McNamara, Minnix, Altizer Church Nays: None Absent: None A Copy Teste: Diane S. Childers Clerk to the Board of Supervisors cc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ROANOKE COUNTY DEPARTMENT OF COMMUN/ TY DEVELOPMENT BEAR CREEK Acceptance of Bear Creek Dr. & Twin Creek Circle into the Virginia Department of Transportation Secondary System. ,~ . ~I / ~ v~ G m L U b Q c~ G O .. ~ C 4 m .Q O V O N 0 ~ t E ..• ~ ». S C ~ O m O "0 6 Q ~ ~ a ~ a o ~ o ~ L a ; ~ ~ a o u' ~ ~ ~ ~' CA y r. cO ~ ~C C Q O m LL ~ > Z ~ 0 = ~ F.. ~ `a ^ t Q c z ~ ~ "~ O N q a S r r, 6 ' a .o ~ <.: E ~' o e t-. m z m 0 a C .- E z ~ u.r. ~ ~ U a ~- O ,- ti a O a Z p a U p u. d ~ u C n W U E U s a ~~ ~i ~'~1 ;~ ACTION NO. ITEM NO. L -y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Acceptance of Bear Creek Drive and Twin Creek Circle into the State Secondary System SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Wildwood Development Corporation, developers of Bear Creek, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.23 mi. of Bear Creek Drive from its intersection with Rte. 619 (Wildwood Road) north, and 0.02 mi of Twin Creek Circle, from its intersection with Bear Creek Drive west to its cul-de-sac. Staff has inspected this road along with representatives from the Virginia Department of Transportation (VDOT) and finds the roads acceptable. FISCAL IMPACT: No County funding is required. ALTERNATIVES: 1. Approve the resolution requesting that VDOT accept Bear Creek Drive and Twin Creek Circle into the State Secondary System 2. Do not approve the resolution and leave Bear Creek Drive and Twin Creek Circle private roads. S `I STAFF RECOMMENDATION: Staff recommends that the Board approve the resolution accepting Bear Creek Drive and Twin Creek Circle into the State Secondary System. ~.- ! THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, IN REGULAR MEETING HELD ON JANUARY 14, 2003, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF BEAR CREEK DRIVE AND TWIN CREEK CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: _ Seconded by: _ Yeas: Nays: A Copy Teste: Diane Childers, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File .. . ,.,, ACTION NO. ~" ~I1~03- $, E ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Donation of water easement on Tax Map No. 76.19-01-28 for the Castle Rock Lower Water Line Replacement Project in the Cave Spring Magisterial District SUBMITTED BY: Vickie L. Huffman Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for water line purposes in connection with the Castle Rock Lower Water Line Replacement Project in the Catawba Magisterial District of the County of Roanoke: a) Donation of a public water easement, ten feet (10') in width, across property located at 5309 Cave Spring Lane from John H. Breneman and Lois M. Breneman (Deed Book 968, page 479; Tax Map No. 76.19-01-28), as shown on a plat entitled `Plat Showing New 10' Public Water Easement ...', dated June 28, 2002, prepared by the Roanoke County Utility Department, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's utility department engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Arnold Covey, Director, Community Development Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utilities "~ ~ •~ S7g• SO'E 80.13. PROPERTY OF PROPERTY OF BRENDA G. SHEPHERD JOHN H., & LOTS M. BRENEMAN TAX N0. 76.19-01-27 ~ TAX N0. 76.19-01-28 D.B. 1569 PG. 384 co D.B. 968 PG. 479 N ~h n (u V- N M 4,r 2 ~ N NEW 10' PUBLIC WATER EASEMENT ~ 2 PROPERTY OF BECKY T. PLATT TAX N0. 76.19-01-29 D.B. 1275 PG. 999 10' x 15' G.A.E. P.B. 7 PG. 32 l'J N76. 36'W CAVE SPRING I~NE 80.0p: RT' 1573 NEW 10' PUBLIC WATER EASEMENT LINE DIRECTION DISTANCE 1 -2 N76' 36'W 80.00' 2-3 N13' 24'E 10.00' 3-4 S76" 36'E 80.00' 4-1 S13' 24'W 10.00' TOTAL AREA = 800 S.F. PLAT SHOWING NEW 10' PUBLIC WATER EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY JOHN H., AND LOIS M. BRENEMAN ACROSS TAX MAP N0. 76.19-01-28 THIS PLAT IS FOR THE SOLE PURPOSE CASTLE ROCK LOWER WATER OF CREATING A NEW 10' PUBLIC LINE REPLACEMENT PROJECT WATER EASEMENT AS SHOWN HEREIN AND DOES NOT CONSTITUTE AN ACTUAL CAVE SPRING MAGISTERIAL DISTRICT BOUNDARY SURVEY. ROANOKE COUNTY, VIRGINIA ROANOKE COUNTY UTILITY DEPARTMENT 1206 KESSLER MILL ROAD SCALE: 1 " = 30' SALEM, VA 24153 DATE: JUNE 28, 2002 SHEET 1 OF 1 `i f- J EXHIBIT A A ~ `,v ACTION NO. 1 1~ U~ I y63-~-~' ITEM NO. ~-- lp AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: SUBMITTED BY: Donation of an off-site sanitary sewer easement across property of John S. Reeves (Tax Map No. 39.20-01-36) for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District Vickie L. Huffman Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for an off-site sanitary sewer line extension in connection with the Wade subdivision off Ruritan Road in the Hollins Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, fifteen feet (15') in width, across property located at 1636 West Ruritan Road from Bobby J. Wade and Rebecca H. Wade, said easement having been acquired by the Wades from the owner, John S. Reeves, (Deed Book 1280, page 114; Tax Map No. 39.20-01-36), by deed of easement dated November 6, 2002, and recorded in the Clerk's Office as Instrument Number 200204509. The location of said easement is shown on a plat entitled `Sanitary Sewer Easement Plat for Bobby J. and Rebecca H. Wade', dated May 22, 2001, prepared by T.P. Parker & Son, and recorded with Instrument No. 200204509, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Arnold Covey, Director, Community Development Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department .1 RPR-17-290_2_ 1702 TPP&S 510 389 5767 P. 04/05 E%ISTING ~ v~' ,~RLRr \~ ~ ~' ~' T~~ s°~~~ `' c SF~ o ~ r~~ Ro t .~ spa-wca'i d AA,, ~ REBAR FND. ~ ~ ~ `VQ f / s s8, sr0 z a ~ Y ~~a ~~ I Mm ~ j p o v, .~ ~~~ ~~ y 1 ti a~xai~ ~~.{ I ~ Z-a--°~ ~F'S~~ Y 3 i.7 ~ ~~~ I \' ~ ~~~ W ` '~= "' l ,`c~ v o ~ -.~,~Y,v •,,4 ~~ 2~ w ` ~ ,`~ N tr ~~`~.~ a/z-u~c-+ RE6AR FNO. 7.74' V \ V "! S' ~ SANITARY EASEMENT 2, 321 SQ: FT. CENTERL{NE OF 15' WIDE SAN. SEINER EASEMENT PROPERTY OF ,10HN 5. REEVES TAX NO 39.20-Oi-36 PB. 9, PG. 277 AB. 1160, PG_ 279 ~~'~O ~~ c O o~~q~~,~ Vj' ~,~,, i .~ v ~~~y ~~ti ~\ NOTES: T~iIS PLAT WAS PREPARED 1MTHOliT, THE BENEFIT OF A TITLE REPORT ANp tS SUBJECT TkiERETO. THEREFORE. THERE MAY EXIST ENCt1M8tZANCES WHICH AFFECT THE: PROPERTY NOT 5ii0WN HEREON. LINE TABLE LINE ARING t)ISTANCE L1 5 79'54 t0 E 5.67' CURVE TABLE CURVE DELTA ANGLE RADIUS ARC LENGTH C1 2'16' 1016.7 ' 40.40' ` TANGENT CFi B£ARlNG CH LENGTH 0. 20'1 ~' 4 ~ ' .. ~ ~ ~ l gt_ ~`~ 1 ~asT. ~74, 6 ~ o~» ~ ~ PORCH ~ o y , 5 ~ , ~ ~ 1-STORY i~ FRAME "' T. PARKER > R r ~ DWELLING No. 1076 f ' ~ . ~ ~ ~_ N NO 1636 Z zr /~r~~ .. ~ O ly/ ~ `~ ~ 'r' 'r~D <0 24 N Q B . ~' II n ~ ~ ~ ~ SANITARY SEWER EASEMENT PLAT 1^ OR , ADF . W CA H ~ ~ ' ~ ~ . . E~?B Y J ~1 /V RE6 C ~ SI~IONANG A NEW 1S' SANITARY SEII~R 1:ASalENT ACROSS PRpPl~RTY of Joy s. REEVES 3 /4-INCH PfPE FND. o ~ HOLUNS MAGISTERIAL DISTRICT ROANOxE t;OUNTY~ VIRGINIA TAX ~ Z. I'. P~~B io BOQi ~~ 1 ~' TPP&S • ~uY -tos DRAWN N.B. ---- FJB , . ~s sa.~.ro DAlE ; s lest ceM. tloa as i3- ' ~ w ° ~~ CALC. _~ CHK'D ,Rp .~ R ,ro 7-LI.WNr.RO ~1sm. ~~~ s<l~3 W : -Q~ O ... werr._ P.18 .. . . S. ffiIBIT A ACTION NO. ~' d~ ~~U3--~. ITEM NO. ~ -~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Request to Appropriate $12,500 towards the Roanoke Regional Airport Alliance ~{ APPROVED BY: Elmer C. Hodge ~'' ' `~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Regional Alliance (RRAA) was formed to improve the air service to the Roanoke Regional Airport. In April 2002, Mr. Barry Duval, of Kaufman & Canoles Consulting (KKC), was hired by the City of Roanoke to assist in establishing the RRAA, and to recruit other localities and businesses to join the RRAA. The contract with KKC totals $61,200. This contract is for a twelve month period beginning April 1, 2002. The group was able to get a $25,000 grant from the Regional Competitiveness Program. Roanoke City agreed to pay $22,500 and Roanoke County agreed to pay up to $12,500. At this time, staff would request that $12,500 be appropriated from the Board contingency to pay for the County portion of this contract. FISCAL IMPACT: The County portion of the contract with KKC is a maximum of $12,500. The amount can be appropriated from the Board contingency. STAFF RECOMMENDATION: Staff recommends appropriating $12,500 from the Board contingency to be paid to the City of Roanoke for reimbursement of the County share of the contract with KKC. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Diane D. Hyatt, Chief Financial Officer Brent Robertson, Budget Director Rebecca Owens, Finance Director ~ I ~, 1. ... s. L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-8.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JACK H. McCORKLE, JR. ,POLICE DEPARTMENT WHEREAS, Jack H. McCorkle, Jr., was employed by Roanoke County on November 15, 1973, as a Deputy Sheriff, and advanced to the rank of Assistant Chief of Police; and WHEREAS, Assistant Chief McCorkle was one of the original members of the Police Department which was established in 1990; and WHEREAS, Assistant Chief McCorkle retired from Roanoke County on January 1, 2003, after more than twenty-nine years of service; and WHEREAS, Assistant Chief McCorkle served as the Officer in Charge of every major Division in the Police Department including Patrol, Investigations, and Services, improving the quality of service to the public in each of those divisions and making substantial contributions to the establishment and command of the newly formed County Police Department in 1990; and WHEREAS, Assistant Chief McCorkle was responsible forthe timely construction of the Police Firing Range at Dixie Caverns within budget allocations due to his knowledge of construction and his ability to assemble a cohesive work crew; and WHEREAS, Assistant Chief McCorkle served until his retirement on the Command Staff of the Department where his knowledge, wisdom, and insight into human nature ,~ served him well in this capacity; and WHEREAS, the status of the Roanoke County Police Department today is due in part to the many contributions made by Assistant Chief McCorkle; and WHEREAS, Assistant Chief McCorkle has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JACK H. McCORKLE, JR. for more than twenty-nine years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Resolution and carried bythe following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: ~«~J~ ~ ~~~~~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciations File Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police ~ ti AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-8.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF YVONNE M. ROBINSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Yvonne M. Robinson was employed by Roanoke County on August 10, 1970, as a Clerk in the Social Services Department; and WHEREAS, Ms. Robinson retired from Roanoke County on January 1, 2003, after thirty-two years and five months of service in the Social Services Department ;and WHEREAS, Ms. Robinson fulfilled herjob responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Robinson maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Robinson has served with professionalism and integrity; and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to YVONNE M. ROBINSON for more than thirty-two years of capable, loyal and dedicated service to Roanoke County; and. 1 .~ FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Betty McCrary, Director, Social Services 2 ACTION NO. ITEM NO. ~ - ~, C1, - Ea AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Request for approval of resolutions of appreciation upon the retirements of the following employees: (a) Jack H. McCorkle, Jr., Police Department, after more than twenty-nine years of service (b) Yvonne M. Robinson, Social Service Department, after more than thirty-two years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board ~,~,.,,, ~'t APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Jack H. McCorkle, Jr., Assistant Police Chief, and Yvonne M. Robinson, Social Services Department, retired from the County on January 1, 2003. They are unable to attend the Board meeting and have requested that their resolutions be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to the retirees with the appreciation of the Board members for their many years of service to the County. %B', a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JACK H. McCORKLE, JR. ,POLICE DEPARTMENT WHEREAS, Jack H. McCorkle, Jr., was employed by Roanoke County on November 15, 1973, as a Deputy Sheriff, and advanced to the rank of Assistant Chief of Police; and WHEREAS, Assistant Chief McCorkle was one of the original members of the Police Department which was established in 1990; and WHEREAS, Assistant Chief McCorkle retired from Roanoke County on January 1, 2003, after more than twenty-nine years of service; and WHEREAS, Assistant Chief McCorkle served as the Officer in Charge of every major Division in the Police Department including Patrol, Investigations, and Services, improving the quality of service to the public in each of those divisions and making substantial contributions to the establishment and command of the newly formed County Police Department in 1990; and WHEREAS, Assistant Chief McCorkle was responsible for the timely construction of the Police Firing Range at Dixie Caverns within budget allocations due to his knowledge of construction and his ability to assemble a cohesive work crew; and WHEREAS, Assistant Chief McCorkle served until his retirement on the Command -.^". r., ,~ .M ~ . ~1 Staff of the Department where his knowledge, wisdom, and insight into human nature served him well in this capacity; and WHEREAS, the status of the Roanoke County Police Department today is due in part to the many contributions made by Assistant Chief McCorkle; and WHEREAS, Assistant Chief McCorkle has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JACK H. McCORKLE, JR. for more than twenty-nine years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. u' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF YVONNE M. ROBINSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Yvonne M. Robinson was employed by Roanoke County on August 10, 1970, as a Clerk in the Social Services Department; and WHEREAS, Ms. Robinson retired from Roanoke County on January 1, 2003, after thirty-two years and five months of service in the Social Services Department ;and WHEREAS, Ms. Robinson fulfilled her job responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Robinson maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Robinson has served with professionalism and integrity; and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to YVONNE M. ROBINSON for more than thirty-two years of capable, loyal and dedicated service to Roanoke County; and. 1 ~" b FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 ACTION NO. ~--U~ I~{03- g, ' ITEM NO. Z - q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Appropriation of Title II-Part D Tech Ed Grant in the amount of $26,527.14 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Schools was awarded a formula grant under Title II-Part D. This is new funding from the federal government that is intended to replace several previous grants primarily for training in the use of technology. Staff recommends that this grant be used for training in the development and use of digital curricula at the high school level and integration of technology at all levels. FISCAL IMPACT: The School Board will receive $26,527.14 in additional funding from the federal government for technology training in FY02-03. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of this appropriation in the amount of $26,527.14. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance ACTION NO. ITEM NO. S- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Request for Joint Work Session with Roanoke County School Board to Discuss Budget Issues Diane D. Hyatt Chief Financial Officer t~'~r~ Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: s~ SUMMARY OF INFORMATION: The School Board is required to present their budget to the Board of Supervisors by April 1 of each year. On December 19, 2002, the School Board adopted a tentative budget calendar. As part of their budget calendar they would like to have a joint work session with the Board of Supervisors on March 11, 2003. This is a regularly scheduled meeting of the Board of Supervisors. At this work session, the School Board will review their budget with the Board of Supervisors, and still have time to make any final adjustments before the April 1 deadline. STAFF RECOMMENDATION: Schedule a joint work session with the Roanoke County School Board on March 11, 2003, to review the School budget. ACTION NO. ITEM NO. J ~ c~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Request for a work session for the Secondary Road System Six-Year Construction Plan for Fiscal Year 2003-2009 and consideration of projects for fiscal year 2003-2004 in the Virginia Department of Transportation (VDOT) Revenue Sharing Program Arnold Covey Director of Community Development Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: VDOT and County staff request that the Board of Supervisors schedule a work session for January 28, 2003 to review and finalize the proposed plan. ~.,~._ ~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at January 14, 2003 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.95%~ Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Diane D. Hyatt Chief Financial Officer Approved By Elmer C. Hodge ~%~~~"~~ /''~~ County Administrator M-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Balance at January 14, 2003 $1,389,071.54 Submitted By Diane D. Hyatt Chief Financial Officer Approved By Elmer C. Hodge ~l'y»-' ~°(~' County Administrator M -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) Balance at January 14, 2003 $82,000.00 Submitted By Diane D. Hyatt Chief Financial Officer Approved By Elmer C. Hodge /~~'~/~" County Administrator M-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriatio 2,000,000 Less increase in debt service (1,219,855) Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriatio 2,000,000 Less increase in debt service (1,801,579) FY 2001-2002 Original budget appropriatio 2,000,000 Less increase in debt service (465,400) Savings from 2001-02 debt fund $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,534,600.00 116, 594.00 FY 2002-2003 Original budget appropriatio 2,000,000 Less increase in debt service (2,592,125) (592,125.00) Balance at January 14, 2003 $8,637,813.00 i Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle Junly 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in original 2002-03 Budget Balance at January 14, 2003 $1, 500, 000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) 250,000.00 Submitted By Diane D. Hyatt Chief Financial Officer Approved By Elmer C. Hodge ~~ ~~~ County Administrator ~l ~~~, ,. e ~~ht `i/®~~®1 V ~ILSL JlL i i Y Q f ~~Y`~~~~~~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, VIRGINIA 23219.2000 PHILIP A. SHUCET COMMISSIONER December 10, 2002 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in November 2002. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on December 19, 2002. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ~~` n>ti State Secondary oads Engineer JSG/MII M-5 VirginiaDOT.org WE KEEP VIRGINIA MOVING ~ O N i ~ pUj ~i U 6~ w O ~. W C/~ C 0 .~ ~ O R ~ Aa .= ri .~ . ~ 6l F L a ~ 3 ~, a `4i '~ 0 ~ ~ ~> v„ ^O ~~ ~ v '~ ~ O a Oa p r r W ~ O '~ L bA ~ O ~ ~ ~ R z U w w °' ` w ~ o c~ o a oR' o i QC U N O M N O M C x M N_ N Q H U C 3 N N_ ~i C W G ~' C w U N_ O O) ~+ i b bD'. c' e~ s', U O /~~" !~1 /'1 O ~ ~ ~ i:+ ]„" d ~ a a o a a d N OO M N O M O O N ,N. N a O C~ ~i 3 0 F~ U U b C N b N N 0: C C .~ ~ ~ ~+ a~ G U O ~ w3 N_ O N Q a n. Q N O M N O M O O N C N ~' Y 0 H t' 0 U x .~ M _~ 7 O C4 .CCi G .-- O sV. w U .Nr O ~" I Q x a Q N O M N O M O O Q U 0 H 7 Q V x N tl. L1. Q N CG 0 w, M N N O 0 U x N O M N O M O C Q U 0 F-~ N Q a~ x N a Q Q N RCS. G 0 w .Nr O .~'"r U b b C7 M M O bD .~ b0 C R U z 0 H M-5 O O N a ACTION NO. ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 14 , 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2002. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 1,066,626.22 1,066,626.22 CASH INVESTMENT:: ALEXANDER KEY -LIR CERTIFICATE OF DEPOSITS: BRANCH BANKING & TRUST SOUTHWEST VIRGINIA SAVINGS & LOAN COMMERICAL PAPER: EVERGREEN SUNTRUST-CAP CORPORATE BONDS EVERGREEN PAINE-WEBBER -LIR GOVERNMENT: ALEXANDER KEY ALEXANDER KEY -Sub Acct EVERGREEN SUNTRUST-CAP LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) MONEY MARKET: ALEXANDER KEY. -LIR EVERGREEN FIRST UNION ALEXANDER KEY -Sub Acct SUNTRUST-CAP SUNTRUST -SWEEP REPURCHASE AGREEMENT: EVERGREEN TOTAL 9,547.99 9,547.99 1,000,000.00 100,000.00 1,100,000.00 2,839,659.73 1,641,124.96 4,480,784.69 1,288,943.85 213,706.67 1,502,650.52 8,017,250.00 3,940,816.25 7,722,022.24 10,294,794.21 29,974,882.70 10,918,795.81 10,918,795.81 14,904,582.15 79, 066.95 2,282,775.22 307,094.34 2,566,956.67 5,648,378.17 25,788,853.50 1,064,845.00 1,064,845.00 75,906,986.43 Pg 1 of 2 ! ~ ~~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 14 , 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of November 30, 2002. STAFF RECOMMENDATION: Respectfully~Submitted by~ ~ ~ . _ ~~~~ Alfred C. Anderson County Treasurer Approved by: ///y ~•~~ • ~~ Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied () Church Received () Johnson Referred () McNamara To () Minnix Altizer Pg2of2 VOTE No Yes Abs To: Members Board of Supervisors From: Brent Robertson Budget Director Date: January 14, 2003 Re: Update on State Budget On December 20, 2002 Governor Wamer released his proposed amendments to the 2002-2004 Biennial Budget that attempts to balance a projected $2.1 billion deficit in the state budget. These amendments are in addition to executive reductions of $857.7 million that were implemented in October, 2002. At a work session in December, staff briefed the Board on the impact of the reductions to the County and the estimated revenue loss totaled $227,000. At this time, it is difficult to estimate what effect the additional amendments will have on Roanoke County's revenues. In addition, it is possible the General Assembly will make changes to these proposals during its session. Based on information received from VaCO, VML, and state agencies as of January 10, the impact of the governor's amendments to the County's revenues is summarized as follows: Compensation Board Implements a reduction of 5% to the sheriffs reimbursements made by the Comp Board for FY03 and FY04. While it is anticipated the reduction will be based on total Sheriff Department reimbursements (salaries and office/vehicle expenses), the reduction in funding will be reflected in reduced funding for per diem payments to reimburse jails for housing state responsible inmates. The Sheriff has provided information that indicates a loss of revenue in the current year of as much as $93,000 and reduced revenues in FY04 as high as $178,000. • Implements a reduction of 5% each year for commonwealth's attorneys. This reduction is less than the 7% that was targeted in the October reductions and adjusts the revenue loss from the Commonwealth Attorney's office from $$29,729 to $21,235, a change of $8,494. The rest of the constitutional officer's reductions remain at 11 %. General Government Reduces distributions to localities for ABC profits and wine taxes. These distributions will be reduced by 25% in the current year and 50% in FY04 as a result of an increase in the amounts transferred to the general fund for expenses incurred for the care, treatment, study, and rehabilitation of alcoholics by the Department of Mental Health. These adjustments will reduce revenues for the County by $55,727 in the current year and reduce revenues in FY04 by an additional $52,614. Libraries • While the total grant for state aid to localities is unchanged after the October reductions, the Library of VA has informed Roanoke County that its grant for the current year and FY04 is $195,691. This figure is $6,948 less than the figure reported earlier in the fall. The library director has indicated the difference is most likely the result of a redistribution of the overall state grant according to a formula, which can shift funding to the smaller libraries in the state. M -~1 Education While direct aid to public education (K-12) was spared in the executive reductions implemented in October, it was feared that significant reductions in this area were likely in order to balance the projected shortfall in the state budget. Based on preliminary information, it appears these fears did not come to pass. Not only were county schools not cut, they are scheduled to receive additional funding in the current year and in FY04. Schools staff is currently evaluating this information to ascertain the exact amount of additional funding expected. The Board of Supervisors will be informed as soon as this information is available. Public Safety • No additional reductions have been targeted for HB599/Law Enforcement Funding beyond the October reductions, which will result in a County revenue loss in the current year of $70,448. Statewide Wireless E-911 funds have been reduced by $3 million for FY04. These funds are collected by the state from an individual's monthly cell phone bill and remitted to localities to offset some of the costs associated with having to answer wireless E-911 calls (previously handled by the state police). The County currently receives $110,000 that is used to fund the E-911 center. The direct impact to the County concerning the loss of a portion of these fees has not yet been determined. Summary At present, staff is still accumulating and analyzing information received from the state, VML, and VaCO regarding state funding for FY03 and FY04. While the proposed reductions are not as bad as we feared, they are still significant in light of the many needs that the County faces currently and in the upcoming budget development. The additional reductions, estimated at approximately $150,000, combined with the October reductions of $227,000 brings the total current year loss of state revenues to $377,000. The compounded loss of state revenue in FY04 will be at least this number again- probably more. An additional item of concern is how the governor has proposed balancing the remaining biennial budget. Of the projected $2.1 billion deficit, almost one-third ($583 million) of the balancing action involve the use of "one-time" revenues or remaining balances. Without healthy economic growth, balancing the state's budget in FY05-06 could be quite a challenge. M -~1 • Page 2 -~ ACTION NO. ITEM NO. (~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 14, 2003 Work Session to discuss impact of development on water and sewer lines and County roads SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge ~~~''"''" ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Recently questions have arisen concerning Roanoke County participation in water and/or sewer extensions for residential development. Prior to 1987 Roanoke County did not have this policy and could only participate through reimbursement contracts for future connections. This policy resulted in development of many residential areas with wells (or private water system) and septic systems because it was not feasible to extend public utilities. In 1987, the Board of Supervisors adopted anoff-site facility fee for water and sewer. This requires that all parties connecting to water and sewer pay an off-site fee. These fees are used to help fund water and/or sewage treatment, storage, pumping, and mains designed to serve properties outside the proposed development. SUMMARY OF INFORMATION: It is the intent of this work session to review this policy and discuss some of the following issues: (1) What are off-site facility fees? (2) When is connection to public water and/or sewer required? o-i (3) How much revenue is generated from these fees? (4) Recent examples of projects partially funded from these fees. (5) How are these funds allocated? (6) How are the credits implemented? (7) Is the County obligated to participate in these projects? ACTION NO. ITEM NO. d - o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Work session to review response from Whitt Clement regarding proposed construction schedule for I-73 APPROVED BY: Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the October 22, 2002 meeting, the Board requested that Chairman Church send a letter to Whitt Clement, Virginia Secretary of Transportation, asking for a proposed timeline for the construction of I-73. The Board expressed concerns about the large group of County citizens being affected by the proposed construction who are anxious for information regarding if and when the process will begin. On November 20, 2002, a follow up letter was sent to Mr. Clement stating that no response had yet been received to the Board's previous inquiry. On November 27, Mr. Clement issued a response to the Board's request. Copies of the above correspondence are attached. At the December 3, 2002 meeting, Supervisor Altizer requested that a work session be scheduled for January 14 to discuss the information contained in the response from Mr. Clement. ~'®1D9f1D91®1~~J~~~~]l ®~° ~1l]~~]11~~ Office of the C,~overnor Whittington W. Clement P.O. Box 1475 (804) 786-8032 Secretary of Transportation Richmond, Virginia 23218 Fax: (804) 786-6683 TTY: (804) 786-7765 November 27, 2002 Mr. Joseph B. Church, Chairman Roanoke County Board of Supervisors Post Office Box 29800 Roanoke, Virginia 24018 Dear Mr. Church: Thank you for your letter requesting an update on the progress of the Final Environmental Impact Statement (FEIS) for the I-73 Location Study. I apologize for the delay in responding. Working through the EIS process is a lengthy endeavor. The Virginia Department of Transportation (VDOT) is proceeding as expeditiously as possible, given the complexity of the environmental issues, to complete this study process. VDOT and its consultant team have been working to put together the information required for the FEIS and to complete the natural resource surveys required as part of this process. The survey for the Smooth Coneflower and Schweintz's Sunflower have been completed, and there were no occurrences of these plants within the study area. The survey for the James Spiny mussel also is complete and there were no occurrences in the study area. There was a population of the Roanoke Logperch found in the Pigg River, and the Federal Highway Administration (FHWA) is working with the U.S. Fish & Wildlife Service to address this resource. The recent decision by the Keeper of the National Register of Historic Places overruled a decision on the eligibility of the Southeast Roanoke neighborhood made by the Virginia State Historic Preservation Officer as well as professional staff from VDOT and the FHWA. This determination now requires additional engineering and environmental investigation by VDOT as well as further coordination with state and federal agencies. With regard to the new information recently brought presented by the Virginians for Appropriate Roads related to the Oak Hill Oid German Baptist Brethren Community, VDOT and the FHWA are assessing this information and intend to coordinate their findings with the Virginia State Historic Preservation Officer. Prior to these recent discoveries, VDOT was on schedule to complete the FEIS by the end of the year. The research and coordination required to validate this new information will add an additional 6 to 8 months to the study process. o-~ Mr. Joseph B. Church November 27, 2002 Page Two Barring no additional unforeseen discoveries, we expect to complete the FEIS by mid 2003; it will then be submitted to FHWA for review. Following FHWA review, that agency will issue a Record of Decision, completing the location study process. It may take FHWA 60 days or more before they sign the document and issue a Record of Decision. Not until this study process is complete can VDOT begin to design detailed construction plans on a portion of the approved alignment. It is impossible at this time to identify where within the more than 65 miles of alignment this detailed design would begin. In addition, it is reasonable to expect funding issues to continue to be a critical contingency, dependent largely on federal appropriations. VDOT is committed to respect the beauty,. natural resources and heritage of Virginia. I am confident you and your constituents share these same feelings. While we are unable to provide you with a more detailed schedule at this time, this is the most accurate information available. If you should have additional questions, please feel free to call on any member of the I-73 Location Study team, including VDOT District Administrator Fred Altizer. His office is in Salem, and his phone number is (540) 387-5348. Thank you again for writing me. Sincerely, Whittington W. Clement WWC:es Copy: Mr. Philip A. Shucet o-~ ~ p;OANp,~~ ~*:~:' s G `''-.4 ~ 1838 Soard of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B."Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District November 20, 2002 The Honorable Whittington Clement Virginia Secretary of Transportation Ninth Street Office Building 202 North 9t" Street - 5t" Floor Richmond, VA 23219 Dear Mr. Clement: Michael W. Altiaer Vinton Magisterial. District Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District am writing to you regarding my letter dated October 24, 2002, a copy of which is enclosed. As of today, I have not received a response to my inquiry. Our citizens are desperately waiting for a reply. I would like to request a response to the concerns raised in my letter within the next week. Sincerely, ~ ', Joseph B. "Butch" Church Chairman cc: Phillip Shucet, Commissioner of Transportation Board of Supervisors Elmer Hodge, County Administrator Paul Mahoney, County Attorney OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ~ co. roanoke.va.us o-~~ 0~ ROAMpk~ 4 ti ~;~ ~ 7 ~ ~? ~..~ ~ rasa ~~ard ~f ~u~er~is~rs Po. Bax 2seoo 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman October 24, 2002 Windsor Hills Magisterial District The Honorable Whittington Clement Virginia Secretary of Transportation Ninth Street Office Building 202 North 9th Street - 5th Floor Richmond, VA 23219 Dear Mr. Clement: Richard C. Flora Hoilins Magisterial District Fi. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial, District am writing to you regarding letters received by the Roanoke County Board of Supervisors from citizens concerned V~rith the progress of the proposed I-73 corridor. As you are aware, there is a large group of citizens in Roanoke County being affected by the proposed route, and they are anxiously awaiting a decision as to when and if the construction process will begin. Our residents have voiced concerns regarding their inability to market their property for sale due to the proposed path of the I-73 route and the uncertainty of when it may actually be constructed. I am requesting that you provide us with a proposed timeline for the 1-73 route to begin construction in Roanoke County. It is the consensus of our Board that the citizens need to be made aware of exactly where things stand at the present time. These citizens have been through quite an ordeal already. They feel as if there has been a black cloud hanging overhead for too song. They deserve to know the most accurate information that is available. I look forward to hearing from you, and thank you for your prompt response to this request. Sincerely, ~• /r ~'~ Joseph B. "Butch" Church Chairman cc: Board of Supervisors Elmer Hodge, County Administrator Paul Mahoney, County Attorney ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Staffing Allocation and Response Overview for 2002 SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Chief Burch will update the Board of Supervisors on Allocation of Fire and Rescue's Career Staff and 2002 response statistics. FISCAL IMPACT: No fiscal impact from the informational work session. ALTERNATIVES: None. STAFF RECOMMENDATION: None. O-3 V ~ M ~ ~ p ~ ~ O - o ~. ~ ~--~ N ~ cn ~ N ~ d' ~ oC p v ~ ~ ~ L ~ ~ N ~ ~ ~ L (~ L O - ~ .. ~ 4- ~..~--~ ~ o p ~ ~ ~ ~ -1-~ ~ ~ ~- ~'"1 ~ ~ ~ V . > ~ ~ p o ~ ~ ~ - L ~ V ._ '- ~ o m Q _ Q ~ ~ ~ U O ~ ~ ~ ~, ~, ~ ~ ._ ~ ~ ~ ~ ~ U s- o O ~ .~,, ~ ~ M O O O N ,--~ L n o-~ N N O O N ^~' W i `~' ~/ / n ' W L 0 ~ W ~ U m ^ ` r1 r'1 O ~ ~~ ^ , W }+ ~ o c~ M o I- -~ ° N .--~ L ~"1 N _ O N Cs = ~ Q ° ° \ \ 0 0 0 0 0 0 0 ~ d ~ ~ ~ O N M ~ ~ r M N O C O O V~ N ~ 00 M d' N N T O T T T ao H d O N t,f) CO N ('7 N ~ f~ N f~ ~ O ~ ~ ~ M O ~ ~ O M N r r I~ ~ C'7 N ~ Cfl C 7 N T O L l_ C '`~ O p cn O +- c~ Z c fl N ~ o U ~ ~ ~ ~ - o ° ~ = cn ~ ~ ~ .n N a U ° ~ O o N ~ ~ O '-' ~c ~ •- _ ~ ~ ~ O V N ~ ~ U O ~ ~ c U U ~ ~ ~ m m N c O ~p ~ M N O T ~ ~ Cfl r 00 ~ ~ ~ N 0 -3 M cn N O O O ~ N ~ ~ ~ ~ 0 ~ ~ ~~ v L ~ U ^, o m V 0 U Q O ~ ~ ~ ~ ~ ~ cC W ~ L ^~ ~ M O O N d' C co n O W d d ~ N o 0 0 ~ ~ 0 0 0 0 ~ o *'' O T ~ ~ CO _ T O O I~ N ~ *- O c a rn ~ T T rn c0 O i~ N ~ r N ~ CO In M C'7 T O T ~ a m N ~ N Q O M _ M M ~ N N ~ ~ ~ N 00 ONO ~ CO ~ ~/~~ ~ ~i/ C 7 ~ M t"J T T T M '^ ^ N Y T T W A, I lf ~ AA W ~ ~ ~ O Y ~ o ++ ~ ~ ~ ~ ~ ~ o ~ U o ~ o ~ ~ ~ c ~ ~ +- ~ N V ~ U ~ ~ ~ m m o ~+-' C'7 ~ N O I~ T ~ co T 00 ~ ~ G ~ N ~ ~-3 N O O N ~ 0 c ~ ~ ~ ~ L N r ^ v, ~^ ( U o m /, ~ Q ~ ^ P1 O ~ ~~ ^ • W L V M O l1J ~ O N d' ,-~ L r'1 o~ ~~ ~ W C \ \ \ ° 0 0 0 0 ~ ~ o \° ~C = 0 ~ T t.C) ~ T O ~ N t N T ~ ~ O O o p Q i V N N T T T O~ ~ . V N T T O T //~ Li a N N ~ _ ~ ~ ~ ~ ~ 00 O f~ M N ~ ~ G O Cfl ~~. CO Cfl T N ~ W N N ~ T T T ~ v N T T O ._ ~ ~ ~ ~, . Z c ~- o N ~ o U ~ ~ ~ ~ ~ ~ ~ a ~ O _ N ~ ~ ~ ° ~ ~ ~ p ~ ~ U c~ c ~ U U ~ U m N ~ ~ ~ m c o ~ C7 N ~ ~ I~ ~ CO T d0 ~ ~ G ++ ~... N 0 -3 ~ ~ 0 a N O .~ ~--+ ~ _ U c U 7 O rn O L L -~ ~'~'~ o . ~ L O O W "~/ ~ a~ ~ 0 ^, W a U L 3 n ~ W M O ~ O ~ N u d. C *..{ ~ ~ L 7 L ~ pl ~ C O ~ ,~ C N N +~,, ~ ~ ~ 0 ~ 0 CMO 0 O \ CNO o M o ~ ~ ~ \ T \ M o N p =O N ~ a N ~ T T . 00 00 ~ N N *- O T a~ o~ 0 L 'n Z ~ ~ O M N CN7 t,f) N CO N N T M T M ~ M ~ O C~7 N N ~ ~ ~ T ~ ~ ~ C ~ i w` O Cfl r O T O M r M T O M r M T O Cfl r CO T ~ O O O ~ M T M T O O O O O M O M O ~ O to O M O M ~ O O O O M O M p O T V/ i a d m L V ~.d L ~ T T ~ O ~ O M ~ M O M M O V d ~ Z O cn C O _ ~ ,i ~ ~ ~ U * ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ pC * ~C p cS3 L ~ U O ~ U O ~ ~ ++ C N N y-+ ~ ~ N ~ U Y ~ m C ~ j ~, ~ c m s ++ c~ U fA ~ L.L ~•-, ~ o ~ Q~ C O i LL ~, c o N r U c ~ M N ~ T 1~ ~ Cfl T DO ~' 0-3 N O O N . ° ~ ~ ~ O ~ ~ 1.~~ L O V m O Q ~ . ~~ ~~ ~+ O O N ,--~ L C 1"1 ~ Y ~ V 7 ~ N O ~ C = ~ ~ ~ = O ~ O O N O V ~ ~ T 2 T = *' T _ A ~ N G 'D 1 N T 1 N T ~ 1 N T Q J ~ C J J J J J J J J J ~ Q Q Q Q Q Q Q Q Q N ~ i i i i i i i i i C G ~ ~ ~ 3 ~ ~ ~ ~ ~ ~ W ~ O O O O O O O O O 2 2 2 2 2 2 2 2 2 V N ~ ~ ~ ~ d' N N N N T N N N N T T T i ~ to L fA L O = ~ L ~ L N L N L ~ O O O O O O L T T N T T T T 1~ ~ ii 1 .L T 1 1 1 1 O T T ~ N ~t N N ~ V w.+ N T T ._ ~ ~_ Z c ~- o 3 ~ O ~ U cn ~ N ~ +- ~ cts ~ c .O ~ ~ a i -~ ~ ~ c ~ U ° ~ O O _ > ~ c~ ~ O }, ~C ~ +- *a U ~ a`~i U ~ o 0~0 ai U V1 ~ g o0 c ~ C~ N O) r ~ ~ CO oD d' r~ N 0-3 n~ W L~ V .- Cn ~ O o N ~~ ~ ~~+ L 0 O U o 0 ._ c~ O Q ~ o ~ > 0 ~, ~ L C O (~ ~ n O w C 0 ~ G _ 7 O a ~ M ~ N ~ ~ d7 r ~ ~ N T ~ n ~ ~ ONO M ~ C'7 ~ N N N O r ~ ~ ~ _ O ~ c~ ''' ~ ~ Z a c ° ~ U ~ ~ ~ o a i a i ~ . ~. ~ ~ ~ o U ~ o ~ ~ a ~ ~ o ~ Y ~ ~ > ~ c~ `~ U U ~ U o a i ~ m m N g ~ 0O 0 +~ t6 C7 ~ N ~ f~ CO r ~ r ~ 00 r.+ ~ -3 ~ N i ~ ~ ~ ~ N ~ ~ ~ ~ . c~ ~ ~, ~ ~ ~ L w ` ^' 0 U U m ~ 4) O ~~ i Q C~ J ~ M O O N ,--I L r"'1 ~ N ~ O ~ N \ \° \° o \° \° o \ ~ \° ~ \° \° 0 \° 0 c ~ 0 \ 0 \° 0 \° 0 \° o ° O .~. ~ 0 ~ 0 O 0 M ~ ~ 0 N 0 h ~ ~ 0 (D 0 f0 0 O 0 f~ 0 CO Cfl O O O M O ~ N ' O O O C L l() ~ ~ M In CD 01 r M r M N O ~t O (O In d O N ~ O V~ l[j ~ ^ ~ O) (p N r N ~ O O ~ O M O d N d J m N ~ ~ h I~ ~ ~ ~ N ~ N ^ O ~ M ~ CO f~ In ~ ~ p ~ p r r M N N ~ ~ ~ t(') CO r M N O N d t0 Z C 0 ~ : N O i ~ ~ L O N O Y ~ O O O i ~ O O ~ O ~ L N ~ O ~ QS O 4? ~ ~ ~ ~ N ~ 7 O ~ ~ O _~ O i Q c0 ~ ~ N ~ > U c ~ > U ~ O p Rf ~ ~ N > > U ffS C C C ~ 01 ~ ~ O ~ N y > U (~ f0 ~ U j O j O Y Y C ' ' ~ ~ o > FO- U n n > U a ~ 0 0 0 0 3 3 ~ ~ 0 0 0 (n fI) C C C C ~ .fl ~ ~ J J 0 ~ ~ ~ ~ - _ ~ ~ ~ ~ ~ ~ r ~ N _° _° ~ ~ ~ ~ m m ~ ~ ~ m m O N N N M M ~ ~ c0 (O I~ ~ M M O O ~ O T r T N T (C O ~ N v ~~ rn ~ i N O ~ O ~ N ~ ~ ~ ~ ~ C~ ~ ~ v ~ ~ L ~ ` ^, W u') U r , v m ~ ~ O L ~/ N O ~' L f0 C ~"1 w N O ~ O O ~ N \° \° o \° \° \° o \ ~ \° ~ \° 0 \° 0 \° o c \° o \ 0 \° 0 \° 0 \° o o O ~p .. = o f~ o h N o O) 0 DO 0 O) ~ CD 0 ~ 0 O 0 N 0 I~ M M M M N M M N M ~ O C !`0 CO f~ N ~ ~' N ~ M M ~ to M N r «) M CD M ~ N~ ~ ~ r CD ap p N O r l!) O O O ~ O ~ O O ~ O V d N r d J Q N M .- p O N O ~ ~ O N N ~ O r N M N (p O ~ M ~ N M r O N N ~ N ~ M F- N Z 0 w~+ ~ i i i N O ~ i N C i N N O ~~+ N N ~ fA y' N C ~+ O N ~ ~ ~ N _7 O ~ ~ N ~ i ~ N a. ~ C O ~ ~ ~ ~ 7 O i Q f0 7 ~ ~ > (') . ., ~ > U Y C ~ N O f0 3 ~ > ~ C > U C 0 ~ ~ J > > U YC C ~ C C ~ ~ ~ N fA ~ fA ~ f f ( ~ O Y Y C ~ 7 C C O ~ N N Y Y C C y N N N 7 > H U a a > U ~ ~ 0 0 0 ~ ~ ~ U U ~ (n (n C C C C ~ ~ ~ ~ J J c O c ~ C C C ~ ~ O O O O O O N N O O (C ~ O O N > _ > > U U 2 2 ~ ~ U U m m LL LL ~ ~ m m ~ C O N N N M M ~ ~ c0 CO h f~ d0 00 O> O) O ~ ~ ~ ~ r r ~ !C ~ N O .~ ^~ ~ ~ O rf ~ w ~ O_ O ~ ~ -N ~ (~ (~ ~ .- 4- -1-J ~ ~ ~ N I~ ~ .- I.f) Cn o~~=, ~ .. opt J ~. M .. Q O ~ ,--~ .. Lf) ~ ' ' ~ L.f) N po ~ ^ ~n i p ~ ~ i o ~ N p .~O~O oNO o N ~ .p0 ocyo0 ~~ ~ .-tn~N oLoN ~~ ~N~ 4~ ~ ~ L m ~ ~ ~ ~ L ~ ~ ~ Q ~ .~ ~ ~ cn U .L ~ ~~ (n Q~ •~ ~ ~ O C~ ~ ~ _ ~ ~ ~ Cn ~ ~ O U ~ ~ cn c~ M 0 N C.'~ o ,--~ L f0 C ~"1 ~-3 W .~ ~ ~ .N ~ ~' ~ L ~ 0 n ' W m W L L ^, tV ~ ~ W L ~~ O O N ,--1 L C ~""1 0 ~. N ~ L LL N O ~ N M ~ f~ M In r T CO M r CO N ~- f~ M ~ I~ Cfl O ~ *- d' 00 M ~ M ~ d a d Z ~ ~ cn c ~ ~ ~ = _ .= ~ ~ O 'O cts ~ Y O o ~ N U ~ .~ a cA > c~ U N 3 ~ 0 ~ C ~ ~ a ~ ~ ~ > O U ~ O ~ ~ ~ ~ ~ (~ U Y N ~ U 'Yj c~ m ~ +-. ~ o ~ c m c 0 +' R N In r f~ M O CO ~ ~ T 00 N ~`~ N ,--~ C O .~ (~ ~ L V / ~ O O m ^ ~ O ^ rn U a ~ O o U ~ M ° N U O ° L r"1 o~ AOANp,Y~ AGENDA ITEM NO. Z J' , , az re38 APPEARANCE REQUEST PUBLIC HEARING ORDINANCE "CITIZEN COMMENTS SUBJECT: 'l' % ~) '~'~/~ ~ ~-~ SCG~t-~ ,,~~~)~lC` ~ ~~~ ,~,. I J I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW.- ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD ~~~- NAME: ~ ~, 1 ~~ ADDRESS: ~'I ~l~ ~ / ~f /T(~ -~W ~~~~ PHONE: ~~71 y S ~' -~ Bent l~lountain, ~i~ginia 24059 County Board of Supervisors January 14, 2002 `Remarks by Annie Krochalis, Sec. BMCL 9428 Patterson Drive, Bent Mountain I am the current Secretary, and past President of the Bent Mountain Civic League. I live on Bent Mountain, and I support the full staffing of all Fire and Rescue stations. 1 support the equal service delivery in all our communities; and yes, this includes library services as well as fire and rescue services, my concern today. Many of you will recall the approximately twro years of discussion on this issue leading to our present plan. During that time, the Civic League stated our joint support for staff at the Mount Pleasant, Catawba, and Bent Mountain stations. This support continues. It is not a matter of numbers or volume of calls to most citizens. It is a matter of public safety. It is a basic service for which we pay taxes and now a user fee, and for which most service is provided by volunteers.~ere ~'~dn unexpended funds balance from the fees for service. Can this be used for full staffing? Can this be used for capitol improvements still needed at some stations, such as the paving of the apron and repairs to the heating service at the Bent Mountain station. Post Office Box 35 c~~ >>~ ~~ I am concerned about the statement the tack of service makes to our citizens. The statement is one that implies a lesser value on lives and property in our more rural areas. to this sense, I would agree with Mr. Church, it is a moral question. I have tried to look at this as a legal question. i found that the Code of Va. provides two interesting ideas. The first, found in section 10.1-1125, suggests that the State Forester can contract to provide forest fire protection in areas, which are covered by " 80 welt distributed seedlings or sprouts of woody species per acre". The State Forester also has the authority to "summon to serve" able- bodied folks ages 18 to 50 to ftght fires, A refusal to serve is a Class 4 misdemeanor, section 10.1-1139. Perhaps the more heavily wooded areas of Catawba could band together and form a forest militia of sorts! Th"rs of course, would effect the revenues of the County because the Code suggests that areas of the county can be "excluded from protection if in the boundaries of a sanitary district providing fire protection" and that such areas are not subject to "levy" of fees, section 27 23.1-6. This would require a multi-task oriented forest militia t arrr sure we could recruit at the General Store, or the State Forester could simply summon folks away from home and hearth. If this seems-toa unliket~ta scertarro, which it does to me, couldn't this Board simply address the question of equal services in public safety matters and use the fee for service funds to help staff the Catawba Fire and Rescue station? ~ ~y _ - ~ > > ~ ~~~-~c ~ ~~~ ~ ~~1u '~~ur~~R..r~ ~ ACTION NO. ITEM NO. (~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Work Session on Health Insurance Portability and Accountability Act (HIPAA) Requirements Dan O'Donnell Assistant County Administrator Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Federal government has enacted a law requiring that providers ofself-funded health insurance programs and health services safeguard the security and confidentiality of individuals using these services. There are certain "Administrative Requirements" that the County must enact to comply with the law. We will be presenting an overview of the law and the steps necessary to be incompliance. Failure to comply could present the County with the risk of substantial fines. A power point presentation is included in your packet. FISCAL IMPACT: We are attempting to comply within existing budgets, but minor funding maybe necessary in the future for employee training. ALTERNATIVES: This work session is informational only. The Board of Supervisors will be presented with a resolution for approval in the January 24 Board meeting. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Altizer, Church NAYS: None ABSENT: Supervisor Minnix cc: File Closed Meeting File A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors ACTION NO. A-011403-10 ITEM NO. ~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Consideration of claim of Gardner W. Smith SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 20, 2002, the Roanoke County Attorney's Office received a letter of claim from an attorney representing former County employee, Gardner W. Smith. Mr. Smith's employment with Roanoke County terminated as of June 30, 2002. His attorney asserts a claim for salary and benefits from July 1, 2002 until Mr. Smith reaches age 65 which will occur on January 8, 2006. This notice of claim was filed to satisfy the requirements of Section 15.2-1243 et seq. of the Code of Virginia, 1950, as amended, if necessary. The Code of Virginia allows a citizen to submit a claim to the Board for payment or denial. Mr. Smith's employment with Roanoke County terminated as of June 30, 2002 as a result of restructuring of the County's administration which affected several departments. This restructuring which eliminated several positions, including Mr. Smith's position as Director of Purchasing, was precipitated by the severe budget situation confronting the County. Mr. Smith is a vested member of the Virginia Retirement System (VRS) and is eligible to draw retirement benefits. Department heads in local government fall outside the typical personnel policies applicable to public employees. Under the County Charter, Mr. Smith served at the pleasure of the County Administrator and was terminable at will. The decision to terminate Mr. Smith's employment with the County and the manner in which the termination was carried out was done in accordance with the law. Mr. Smith had filed a charge of race and age discrimination with the U.S. Equal Employment Opportunity Commission (EEOC). By notice dated December 23, 2002, EEOC informed Mr. Smith that it was unlikely that it would complete its investigation of his charge within the time period specified. EEOC closed its file. EEOC issued Mr. Smith a notice of a right to sue at his request. His lawsuit must be filed within 90 days of receipt of this notice. FISCAL IMPACT: Based upon Mr. Smith's salary during his last year of his employment with Roanoke County, his claim exceeds $ 100,000.00. STAFF RECOMMENDATION: Staff recommends that the claim of a former county employee, Gardner W. Smith, for future salary and benefits from the date of his termination of employment until he reaches the age of 65 be denied VOTE: Supervisor McNamara motion to approve staff recommendation. (Deny the Claim) Motion approved. Yes No Absent Mr. Flora ® ^ ^ Mr. McNamara ® ^ ^ Mr. Minnix ^ ^ Mr. Altizer ® ^ ^ Mr. Church ® ^ ^ cc: File Paul Mahoney, County Attorney Joseph Sgroi, Director, Human Resources ~~ R-l LAW OFFICES OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, POST, MAXWELL & FERGUSON, PLG 3912 ELEGTBIG ROAD, S.W. P. O. BOX 20487 ROANGxE, ~%IRGINIA 240 18 - 0049 Decem~er~0°, °l`~2 FAX (540) 772-0128 BY HAND DELIVERY Paul M. Mahoney, Esquire County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Re: Elimination of Position Gardner William Smith Dear Paul: ~~~~Q~~~ r~lr~~~ ~~Q~ SALEM, vIRGINIA 24133 P. O. Box 276 105 N. COLORADO STHHHT (540) 389-2348 FAX (640) 38B-A680 I write with regard to the above-captioned matter and as a follow up to previous correspondence to yourself and Elmer Hodge, County Administrator, dated June 7, 2002 and June 24, 2002. As you know, this firm represents Mr. Smith with regard to any and all employment claims related to the elimination of his employment with the County of Roanoke. It is Mr. Smith's position that the County's elimination of his position effective July 1, 2002, violated Title VII of the Civil Rights Act of 1964 and the Age Discrimination and Employment Act of 1967. Mr. Smith is presently pursuing his claim via a complaint with the Richmond Office of the Equal Employment Opportunity Commission. I hereby give notice, pursuant to Virginia Code Section 15.2-1243 et seq. of a potential claim for Gardner Smith's salary and benefits from the effective date. of his termination of employment, July 1, 2002, until the time Mr. Smith reaches 65 years of age. Mr. Smith's salary at the time his employment was terminated was $65,424.08 annually. The County of Roanoke has all of the records detailing the value of Mr. Smith's benefits. I enclose copies of the correspondence which I previously referred to further outlining Mr. Smith's position. Please do not hesitate to contact me should you have questions regarding the foregoing. Very truly yours, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, PLC Kristen Konrad Johnstone KKJ/dle pc: Mr. Gardner Smith of ROANp~.~ ~ ,A 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us January 20, 2003 Mr. James D. Campbell Executive Director Virginia Association of Counties 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am enclosing for your information an updated list of the 2003 Roanoke County Board of Supervisors. In his capacity as Chairman, Supervisor McNamara will serve as the Liaison Board Member from Roanoke County to the Virginia Association of Counties and Supervisor Flora, as Vice-Chairman, will serve as the Legislative Contact. Also, Supervisor Michael W. Altizer replaced Harry C. Nickens as the representative from the Vinton Magisterial District. Supervisor Altizer was appointed by the Board effective November 1, 2002, and will serve until December 31, 2003. The person elected to represent the Vinton Magisterial District in November, 2003, will serve the reminder of Dr. Nickens term which will expire December 31, 2005. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton CMC Deputy Clerk to the Board of Supervisors Attachment OF ROANp~.~ ~ '~ ~ z ~ °v a 7838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders ~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 January 16, 2003 Mr. James D. Campbell, Executive Director Virginia Association of Counties 1001 East Broad Street, Suite LL20 Richmond, VA 23219-1928 Dear Mr. Campbell: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Resolution No. 011403-3 in support of House Bill 1397 amending Sections 15.2-204 and 15.2-1200 of the Code of Virginia to grant counties the same powers of taxation as cities and towns. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, January 14, 2003. If you need further information, please do not hesitate to contact me. Sincerely, ~0 Diane S. Childers Clerk to the Board of Supervisors Attachment cc: The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer ~~~ o~ ROANp,~~ ti ~ A 2 ~ z ~ a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us Mr. Robert List 1728 Mill Pond Drive Salem, VA 24153 Dear Mr. List: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 January 15, 2003 BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, January 14, 2003, the Board of Supervisors voted unanimously to appoint you to the Parks, Recreation & Tourism Advisory Commission to represent the Catawba Magisterial District and to complete the unexpired portion of the three-year term of Wayne Gauldin. This term will expire on June 30, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ,~~~. C'~a!~ Diane S. Childers Clerk to the Board of Supervisors C~.a~z~t~ of ~~~t~.a~ Enclosure cc: Pete Haislip, Director, Parks, Recreation & Tourism OF POANp,S.F ~ 'A 9 z ~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchildersC~co.roanoke.va.us January 15, 2003 Ms. Diane D. Hyatt Roanoke County Chief Financial Officer P. O. Box 29800 Roanoke, VA 24018 Dear Ms. Hyatt: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, January 14, 2003, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Resource Authority for afour-year term. This term began on December 31, 2002, and will expire on December 31, 2006. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~. ~~~~ Diane S. Childers Clerk to the Board of Supervisors Enclosures cc: John Hubbard, CEO, RVRA Steven A. McGraw, Clerk, Circuit Court pF ~DANO~F ~ '~ 9 Z ~ °v az 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us Mr. George Steven Azar 316 Chestnut Mountain Drive Vinton, VA 24179 Dear Mr. Azar: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 January 15, 2003 BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton@co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, January 14, 2003, the Board of Supervisors voted unanimously to appoint you as a member of the Planning Commission representing the Vinton Magisterial Districtfor afour-yearterm. This term began on December 31, 2002, and will expire on December 31, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered riot to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Diane S. Childers Clerk to the Board of Supervisors Enclosures C~~~t~~ of ~~tt~a~e cc: Janet Scheid, Chief Planner Steven A. McGraw, Clerk, Circuit Court OF POAN ~.~ ~> ~.~` i Z 9 ~ ~ ,. a Cn~a~~~ ~~ ~a~xx~~.~.ae 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Michael W. Altizer Windsor Hills Magisterial District Vinton Magisterial District Richard C. Flora, Vice-Chairman Joseph B. "Butch" Church Hollins Magisterial District Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District January 15, 2003 Reverend David Fuller Pastor of Missions and Discipleship Church of the Holy Spirit 6011 Merriman Road Roanoke, VA 24018 Dear Rev. Fuller: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, January 14, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, ~-~'lu""p,,,,-----r seph McNamara, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ~ co. roanoke. va. us 0~ AOANp,~.~ ti ~ ~ z c~ 7838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District January 15, 2003 Mr. Jack H. McCorkle, Jr. 542 Huff Road Fincastle, VA 24090 Dear Mr. McCorkle: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the January 14, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, Joseph McNamara, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772.2170 E-MAIL: bos (~ co. roanoke.va. us O~ POAN kF ~ '~ x c'~ a C~.~~xr~ ~r~ ~~xxxr~a .~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District January 15, 2003 Ms. Yvonne M. Robinson 1525 Lafayette Boulevard Roanoke, VA 24017 Dear Ms. Robinson: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the January 14, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thanks you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, Joseph McNamara, Chairman Roanoke County Board of Supervisors Enclosure cc: Joseph Sgroi, Director, Human Resources Dr. Betty McCrary, Director, Social Services OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos~co.roanoke.va.us i From: Brenda Holton To: Ray Lavinder Date: 1 /7/03 10:39AM Subject: Resolution for Jack McCorkle Ray, I am attaching a draft resolution of appreciation upon the retirement of Jack McCorkle, Police Dept, after 29 years and 1 month of service. He has informed Human Resources that he does not want to come to a Board meeting to receive his resolution so we will mail it. We would like to put it on the January 28 consent agenda for approval. Would you please review the draft resolution, make any necessary changes or corrections and add additional information to make it more personal. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 CC: Diane Childers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JACK H. McCORKLE, Jr. ,POLICE DEPARTMENT WHEREAS, Jack H. McCorkle, Jr., was employed by Roanoke County on November 15, 1973, as a Deputy Sheriff in the Sheriff's Office; and WHEREAS, Mr. McCorkle retired from Roanoke County on January 1, 2003 as Assistant Chief of Police after more than twenty-nine years of service; and WHEREAS, Mr. McCorkle also served as Sergeant, Lieutenant, Captain and was promoted to Assistant Chief of Police on ;and WHEREAS, Mr. McCorkle has served with professionalism and integrity; and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JACK H. McCORKLE, JR. for more than twenty-nine years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. COUNTY OF ROANOFCE Retirement Resols>ation Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~~~ ~~ }~~ , ~ ~~,~- ,~1 ~~ r.., Dates of Employment: I I - l ~ - ~ g ~ ~ ~ ~, ~a ~~~~~ Current Position: ~~ ~-~- ~ ~ ~ -~ ~ ~~`~~ CAL Retirement Date: Length of Service: Previous Positions Held: d ,,; O Q~~'1 an l4 o ~ J i i ~ t ~. i Other Information: ~~~ ~-~~'~ -- ~`` ~ ~ ~~ , ~ ~ '~~~ ,.~~ ~- - .,~- < Board Meeting dates during retirement month: ~` 7) 2~ Plans to attend board meeting on date Would like to attend a ooard meeting at a later date. Date requested is: Does not plan to attend a board meeting. Please mail resolution. Numari Resources Signature Dat~~~f-~~ ~, ,.:. From: Brenda Holton To: Betty McCrary Date: 1 /7/03 11:51 AM Subject: Re: Resolution for Yvonne Robinson Betty, I understand your problem. Would either one of the following paragraphs work for you? Ms. Robinson fulfilled her job responsibilities each day in an efficient and effective manner; and Ms. Robinson maintained an exemplary attendance record, and was an extremely dependable and conscientious employees; and Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 »> Betty McCrary 01/07/03 11:24AM »> Brenda -the resolution can go as it is written - I know this is unfortunate but although Yvonne was a lovely person, she was a clerk and did an excellent job, but never participated with the rest of the staff, no participation in dept. activities and never took an active role in anything -she was a real introvert - so I am unable to expand on the resolution. Hope you understand. Thanks. Betty CC: Diane Childers From: Brenda Holton To: Betty McCrary Date: 1 /7/03 10:37AM Subject: Resolution for Yvonne Robinson Betty, I am attaching a draft resolution of appreciation upon the retirement of Yvonne M. Robinson, Social Services, after 32 years and 5 months of service. She has informed Human Resources that she does not want to come to a Board meeting to receive her resolution so we will mail it to her. We would like to put it on the January 28 consent agenda for approval. Would you please review the draft resolution, make any necessary changes or corrections and add additional information to make it more personal. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 CC: Diane Childers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 28, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF YVONNE M. ROBINSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Yvonne M. Robinson was employed by Roanoke County on August 10, 1970, as a Clerk in the Social Services Department; and WHEREAS, Ms. Robinson retired from Roanoke County on January 1, 2003, after working thirty-two years and five months in the Social Services Department as an Account Clerk ;and WHEREAS, Ms. Robinson has served with professionalism and integrity; and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to YVONNE M. ROBINSON for more than thirty-two years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee Dates of Employment: V ~~~L ~ ~ 1 X 7U~ ~~~'~, iol'~o - I ~13II~a Current Position Retirement Date: _ ~C~sX~ lc,r I( ~ ~ jG.~ 5 e.Y y ~c~5~ 3 Length of Service: Previous Positions Held: (C~~c~~ ~O <`nc~S-~ ~ a ~~ , ~ rnt~r~1~S ~` u--r ~ ~~~ ~! c~ /~~ 1 5 oc~c,..~ ~-c.w tces Other Information: a~~i Board Meeting dates during retirement month: 1) Plans to attend board meeting on 2) date. Would like to attend a board meeting at a later date. Date requested is: _~,~ Does not plan to attend a board meeting. Please mail resolution. ~ ~ i ~- tJa Human Resources Si ature Date ~, •~- AT A REGULAR MEETING OF THE PLANNING COMMISSION OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 7, 2003 CERTIFICATE OF RECOGNITION UPON THE RETIREMENT OF A. KYLE ROBINSON, JR., PLANNING COMMISSIONER, AFTER FOURTEEN YEARS OF SERVICE WHEREAS, Kyle Robinson was first appointed to the Roanoke County Planning Commission in June 1988 to complete J.R. Jones's unexpired term and was reappointed in 1992, 1994 and 1998; and WHEREAS, Mr. Robinson retired from the Planning Commission on December 31, 2002 after fourteen years and six months of service; and WHEREAS, Mr. Robinson was considered by his peers to be a strong leader who provided the highest level of representation to the citizens of the Vinton Magisterial District and the county as a whole; and WHEREAS, Mr. Robinson always kept an open mind and exercised good planning decisions for the benefit of Roanoke County and its citizens; and WHEREAS, Mr. Robinson was also considered by members of the Planning Commission and the planning staff to be professional, attentive, polite, knowledgeable, fair and possessed a much appreciated sense of humor; and WHEREAS, Mr. Robinson helped to write the Roanoke County Zoning Ordinance and the Roanoke County Community Plan, was instrumental in the development of planning guidelines for Virginia's Explore Park and the "McDonald Farm" and worked on other projects such as the Spring Hollow Reservoir and the Smith Gap Landfill; and WHEREAS, Mr. Robinson, as a Roanoke County planning commissioner, has been instrumental in improving the quality of life for county citizens. .;. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to A. KYLE ROBINSON, JR. for over fourteen years of loyal and dedicated service to Roanoke County. FURTHER, the Planning Commission will miss his camaraderie and planning wisdom and does express its' best wishes for a happy and fulfilling retirement. William Todd Ross Martha Hooker Donald R. Witt AI G. Thomason, Sr. Roanoke Valley: We give a hoot to not pollute t ck huro /. Carriers wanted! ~~~~~~ a~~~~~a~ ffEws u~uar~~ Wagkdar~s by a p.m:. Page 1 of 3 +Go o~tlin~ before you dliue. ~Sl' ~ ~~ ARC • ~ ~P~ SEiBSCE I~DVERfISE IC~NT~G't ~JS Tuesday, December 17, 2002 Governments sign agreement to clean up air before feds step in Roanoke Valley: We give a hoot to not pollute The valley risks being deemed a "nonattainment" area, with sanctions such as the withholding of federal money for roads. By ISAK HOWELL THE ROANOKE TIMES Roanoke Valley governments pledged Monday to ~;~~~ ~»~~~ clean up the area's smog -before the federal ~ a _ to ~~~. government uses economic sanctions to force the (' -`' ~ ~r~enell issue. Elected leaders from Roanoke, Salem, Vinton, Roanoke County and Botetourt County signed an agreement to write a plan that will bring the valley's ozone levels into compliance with federal clean air standards. We stand an excellent chance of being successful and improving air quality in the very near future," Roanoke City Councilman Bill Bestpitch said. The agreement kicks off a process that could mean taxpayer-funded education campaigns to reduce driving and lawn mowing; the use of public buses powered by electricity; and tighter regulation of businesses. Such specifics and cost estimates aren't determined, but within a year the five governments are set to approve and implement a plan to reduce ozone pollution. That means reducing the waste from automobiles, industries and other sources. The Roanoke Valley has exceeded federal clean air standards for ozone, the primary component of smog. That means the area could be tagged by the U.S. Environmental Protection Agency as a "nonattainment" area - a designation that carries sanctions such as the withholding of federal highway dollars and years of strict regulation of new and expanded businesses. To avoid that designation, the governments agreed to devise a clean air plan themselves. Instead of being designated a nonattainment area in early 2004, as was nearly certain, the valley will have unti12007 to demonstrate a reduction in ozone levels. If there's improvement, the valley could avoid the sanctions altogether. If there's not, the valley goes http://www.roanoke.com/roatimes/news/story141482.htm1 12/17/2002 Roanoke Valley: We give a hoot to not pollute onto the federal list, but three years later than without this agreement. "We wanted to control our own destiny," said Wayne Strickland, executive director of the Roanoke Valley-Alleghany Regional Commission. Strickland said Roanoke is the first Virginia city and only the second city in the United States after San Antonio, Texas, to sign such an agreement. The federal deadline is Dec. 31. The governments will form a task force of business leaders, environmental groups and government officials to decide how to clean the air. Possible measures include encouraging car pooling, inspecting vehicle emissions and controlling industrial waste. Ozone is created when sunlight reacts with certain emissions such as car exhaust, industrial waste and products like paint. Volatile organic compounds, such as in gasoline vapors, and oxides of nitrogen, such as from industrial emissions, typically react with the sunlight on hot summer days. Page 2 of 3 Ozone is a respiratory irritant. Children, the elderly, people who work outside and people with chronic lung and heart diseases are most vulnerable to its effects. The federal government's benchmark is a three-year average of the fourth-highest "bad air" days in a year, as measured by an eight-hour average. Roanoke's three-year average for "bad air" days is 87 parts per billion of ozone, as measured by a monitor in Vinton. The federal standard is 85 parts per billion. Other Virginia areas that face the nonattainment designation are Northern Virginia, Fredericksburg, Richmond, Hampton Roads and Winchester. "You're actually going to see air quality improve more quickly than waiting for me or somebody else to tell you what to do," said Robert Burnley, director of the Virginia Department of Environmental Quality. Later Monday, the Roanoke City Council unanimously approved a resolution backing the agreement. ~}- I -~ C~ . ~ ~+ ~~..~~'+ . Staff writer TODD JACKSON contributed to this report. Sen~~ t11~s stc~r~~ to a friend. Click here for today's headlines. Click here for the past seven day's headlines Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke. com/roatimes/news/story 141482.htm1 12/17/2002 Roanoke Valley: We give a hoot to not pollute Page 3 of 3 http://www.roanoke.com/roatimes/news/story141482.htm1 12/17/2002 U N c~ a~ IL1 LL ~--+ U a~ Y O C (0 O M ~ O ~ ~' O ~ ~ N ~ ~ ~ O L v ~ '- ~ 0 L ~ V ~ ~ m L ~ O - oC ~ - a ~ W ~ -~ ~ ~ ~ ~ o ~ ~ . O ~ ~ V • - ~- to Cn oC a~ N ~ ~ ~ O ~ ~ p U ~ N ~ .~ 0 .~ L m M O O N ca C f0 n N 0 0 0 N N C!) (~ V O L Al ' ^ ~ W ~ ~ ~ •- ~ ~ y-- ~ ~ ~ ._ ~ .- V ~ ~ ._ 4~ ~ ~ L ~ .~ .~-~ .~.~ .. L ._ ~ ~ ~ ~ ~~ ~ 4~ O .~ ~ ~ V ~ ~ ~ ~ ~ ~ O ~ cn ~ ~~ ~ 4J O ~ ~ ~ ~ \° O •~ C~ o U = J O V Q oo r~ O ^ ~ ^~ W V ~ ~ O ca ~ ~ ~ ~ ~ 4~ ~ > 4~ O ~ Q U O ~ L c,r~ O 4~ ~O ~ L L Q ~ ~ ~ ~ ~ Q ~ ~ 4) 4~ ~. ~ - > ~ U •- ~ o -~ ~ ~ ~ ~ 4~ ~ -~ O ~ a. ~ O ~ ~ O ~ ~ ~ o p cn ~ ~ U ~. ~ ~ ~ ~ L ~ ~ ,._, ~- oC a. U c a .N L 0 0 m M O O N ca C fd n M N O O N N 0 C~ N O '- O ~' N 4~ ~ ~ L O ~ ~. O' ^~ a..~ W L •- V J ~ O .~ w O -~ 0 .~ a~ L 0 0 rn M O O N cv C f0 n ,~ M y ~ M .. " l.f) I I..n ~ N ~ N 0 N O N O O O N ~ ~ N L. L L ' ~ ~ ~ .~ L r~ (~ ~ ~ a -~ p' ~ Q ~ L V ._ ~ ~ ~ Q (n ~ LJ._ 0 ~ ~ -: N O V N O ^ ~ U O a `~ -F..~ v ~ L ~ ~ ~ l(') In l(') L(~ L ~ ~ ~ ~ ~ ~ '~ r. r r r Q ~ J O V ~ a a a a a a a a a ~ ~~ ti ~ ti ti ti ti Ln Ln ~ W 0 ~ ~ ~ ~ ~ ~ ~ ~ ~ V N N N N N N r r r ~ ~ ~ ~ o Z ~ a c 3 ~ o U ~ ~ ~ ~ c p = o ~ a~ ~_ ~ ~ ~° ~ N c o a ~, U Y ° ~ ~ +~ j > ~ ~ U o ~ o m ~ ~ U N ~ ~ ~ a i 00 C l!7 M N ~ ~ ti ~ CO ~ 00 ~ 0 v ~_ a~ ~a t a v c a~ ~a a V v w a~ L L _~ O m 0 .~, v L O m M O O N C r1 r'. J'~;a-0 .~, t~ i O U 0 c~ ~J ~~ $~ C ~ ~ w „~ i ~ ~~ ~;~~ ~ ~~ ~ ~~~~ ~ ~a~~~~~~~~ ~...._..,=d '~ r^^r^^^r^^^ . M A~ C 0 .~ L 0 m a 0 0 :~ ~ M ~ O ~ O o N U ~ ~ ~ ,-~ ~ ~ > ~ o c a (p a ~a (n N Q U .- N O ~~ U 0 ._ c~ O o V ~ ~ 7 C. O a rn M ~ N ~ ~ ~ ~ ~ ~ N ~ ~ ti ~ ~ N0^ M N0 M ~ N N N v ~~ O ~ ~ ~, Z c ~~' a ~ ~ _ O o ~ `~ ~ J Y ~ ~ ~ ~ N a~~i d. ._ ~ o ~ o U c ~ U ~ ~ ~ .~ c ~ ~ ~ y > U _ ~ 0 u- N U C o ~ -p a~i ~ N ~ Y U m ~ U ,,,r a~i m i~ M ~ N ~ I~ CO ~ ~ ~ ~' 00 ;'ti ~. 0 0 .~ O U v N v_ .~ 0 a c 0 r~ E L O w 1-1 0 .~ L O O m M O O N cv C cv n V• ~ N n~ O W O N ~ ~ ~ ~ U ~ n~ W ^U11 W Q 0 W ~\ • S- /~ .~.J O N ~ O c /~ ~ _ ~ Q o 0 0 0 0 0 0 0 0 0 0 0 ~ ~ M O N ~ N C~ l C). C O. C O M ti ti M p v~ N ~ ~ ~ . M M mot' N N ~ O ~ L ao Q ~ O N ~ CO N M M ~ N N ~ M ~ C O ~ M ~ ti C O ~ ti ~ M N O M M N N •- r- 0 ~ C C C~ ~ ~ Y ~ O o fA ~ (Q Z c 3 ~ U ~ ~ ~ ~ c a ~ o o cn U o 3 ~ _ o ~ ~ ~ ~ ~ ~ a ~ ~ Y U U ~ U m ~ ~ ~ ~ m c ~ M N O ~ (~ ~ CD ~ M d' C ~ N I~ ~; --i~" ~'~ _.- U t.... -- _s.._ o ;„~ -+- n .~ L 0 m M O O N d' ,-~ cv C lp n N O N L U ~ ~ C O ~ ~ O N ~, L VJ W ~ O ~ d ~ N ~ o o ~ 0 0 0 0 0 0 0 \° ~ C C Q ~ r ~ ~ ~ O ~ N ~ j N r lf') ~ O O o O O v N N ~ ~ ~ O ti d' N ~ ~ O r ~ ~ a as (/~ C ~ Q d7 ti N ~ ~ ~ ti M _O am N O ~ d ' N ~ ~ O o ° o U o ~ O ~ O cn N ° ~ ; ~ ~ ~ (a cn ~ ~ +~ Y ~ ~ ''"'~ ~ U V N U ~ ~ ~ m m c ~ M N O ~ ti ~ CO ~ O d' G +-' H .N L 0 m M O O N ~' ,~ C n ~ n W cn N O O O ~ N ~ ~ ~ ~ ~ ~ ~ U U Q ~~ U :~ <,( O ~~_ y ~ ~ ~ ~~, ~ ~ CCU o ~` ~ ) ~ ~ O ~ ~ ~ C ° ~ ~ ~ ° o 0 0 0 0 ~ \° a+ O C Q M ~ O ~ ~ ~ ~ O O O ~ ~ ~ N ~ ~ O ~ O O O V N N ~ ~ ~ ~ Cfl In M M ~ O ~ ~ ~ a c d N O V N V C Q O O M ~ M M ti N M ~ ~ pMj N M N M ~ N ~ ~ M ti CO ~ M ~ ~ ~ M CO C O ~ ~ i ~ ~, ._ ~, ~ _ ~ ~ ~ J ~ o U o O ~ ~ ~ -C cv ~ cn ~ a }, ~ ~ ~ »~ ~ 2 > `p N U ~ ~ ~ cep c U N U ~ ~ ~ m m o M to N O ti ~ ~ CO ~ M ~ ~ ~ ~ 0 .~, v L 0 O m M O O N f0 C f~ n 0 . . ~--+ U O Q C6 -~--~ O (~ -~-+ U N a~ ~ ~ G a ~, a~ ~ ~ ~ °' a o l~ N 0 ~ ~ 0 cMO, ~ 0 O ~ 0 ~ M 0 M M 0 ti ~ 0 ti N 0 ~ N 0 M ~ N O p ~ m 0 as ~ Z ~ F- O M N M l!~ N CD N N ~ M ~ M ~ M ~ CO M N N ~ M C~O O ~ N ~~,, C O i ~ N ~ 0 ~ ~ 0 ~ ~ 0 N ~ 0 O O ~ ~ ~ 0 ~ O 0 N M 0 M Ln 0 N M 0 O O 0 N M \° ° p ~ L a as L V a.+ C i ~ ~ ~ ~ O ~ O M Ln M O M ~ ~ V Z _ V) C 'o _ ~ ~ •~- fA > U ~ ~ j N •~ -~ o ~ .~ ~ ~ ~ -o ~ ~ O 0 ~ a~i U ~ > O ~ _ ~ ~ ~ (Lf N ~ ~ ~ ~ Y N ~ U ~C ~ m ~ '~ ~ ~ O ~ .~... m N ~ ~ +r ~ U UJ ~ m C ~ ~ ~ C O L a ~ O~ p O F- U ~ M N ~ ~ ~ ~ CO ~ 00 ~ _~ V ` r~z r` yak ~ C!C '~" L'hti~'. 'r ~ ~ k ~..N """"°~ f C 0. ~~~ .,-~.}..~ ~ ;. ~~',y'*~ p~ y4t j c ~ ~ _.., s ~~ Q i..~ ~ , i M~k ~+.iia / y~ /l1 a~ a~ 0 a n N .~ L ~1 w C `O 0 c 0 .~ Q~ L O m M O O N n ,~ 0 ~-_+ (~ C N O U N ._ O L O ._ L -~-~ .~ O ~ /~ /1 V 4~ V ~ ~ Cn ~ O ~ O ~ ~ ~ ~- U ~ ~ ~ ~ ~ ~ ~ U - ~ 4~ (~ ~ ~ ~ ~ O V ca ~ 4~ O ~ r n V ~ O Q ~ ~ . .~..~ ~..~ 4- ~ V ~ O ~ ~ . ~ o ~ ~ ~ m oC O O O _~ ~~ ._ ~ ~ L O ~ ~ .- ~ ~ ~ ~ ~ f~ ~ ~ ~ V ~ O ~ ~ ~ _ ( n V O ~ V _ ~- ~ O L ~ ~ ~ ~ ~ -~-~ c~ ~ ~ ~ ~ ~ 4~ ~ U z m O O O 0 .~ L m M O O N ca C c~ n N ,--i O ^rn ~/ / U 0 U n, +~ c E 0 U 0 c 0 a~ a 0 .~ L >~ m M 0 0 N C fQ n January 14, 2003 County staff requests the Board to adopt a motion to enter into closed session within the provisions of the Virginia Freedom of Information Act as follows: (A) Discussion concerning a prospective business or industry where no previous announcement has been made in accordance with Section 2.2-3711.A.5. of the Code of Virginia, (1950, as amended). LIS > Bill Tracking > HJ701 > 2003 session Page 1 of 1 HJ 701 Constitutional amendment (first resolution}; county and city Another bill? ~' officers. Patron -Thomas D. Gear (all patrons) ..... notes Summary as introduced: Constitutional amendment (first resolution); county and city officers. Deletes the constitutional requirement that a treasurer and commissioner of the revenue be elected in each county and city. The amendment (i) authorizes the governing body of each county and city to decide whether there will be a treasurer or commissioner of the revenue, or both, either elected or appointed by the governing body, for the county or city and (ii) provides that the county or city will pay the costs of such offices. Treasurers and commissioners of the revenue elected to 4-year terms in 2003 will be allowed to complete their terms of office. Full text: 01/08/03 House: Presented & ordered printed 035086742 Status: 01/08/03 House: Presented & ordered printed 035086742 01/08/03 House: Referred to Committee on Privileges and Elections Legislative Information System (Bills and Resolutions Bi11 Tracking - 2003 session Page 1 of 2 summary ~ ~df 035086742 HOUSE JOINT RESOLUTION NO. 701 Offered January 8, 2003 Proposing an amendment to Section 4 ofArticle VII of the Constitution of Virginia, relating to county and city oj~cers. Patron-- Gear Referred to Committee on Privileges and Elections RESOLVED by the House of Delegates,-the Senate concurring, a majority of the members elected to each house agreeing, That the following amendment to the Constitution of Virginia be, and the same hereby is, proposed and referred to the General Assembly at its first regular session held after the next general election of members of the House of Delegates for its concurrence in conformity with the provisions of Section 1 of Article XII of the Constitution of Virginia, namely: Amend Section 4 of Article VII of the Constitution of Virginia as follows: ARTICLE VII LOCAL GOVERNMENT Section 4. County and city officers. There shall be elected by the qualified voters of each county and city ~e~a sheriff, an attorney for the Commonwealth, and a clerk, who shall be clerk of the court in the office of which deeds are recorded;-c~nt~-a - -° ~~'-~-•~~-_° The duties and compensation of such officers shall be prescribed by general law or special act. Regular elections for such officers shall be held on Tuesday after the first Monday in November. Such officers shall take office on the first day of the following January unless otherwise provided by law and shall hold their respective offices for the term of four years, except that the clerk shall hold office for eight years. The General Assembly may provide for county or city officers or methods of their selection, including permission for two or more units of government to share the officers required by this section, without regard to the provisions of this section, either (1) by general law to become effective in any county or city when submitted to the qualified voters thereof in an election held for such purpose and approved by a majority of those voting thereon in each such county or city, or (2) by special act upon the request, made after such an election, of each county or city affected. No such law shall reduce the term of any person holding an office at the time the election is held. A county or city not required to have or to elect such officers prior to the effective date of this Constitution shall not be so required by this section. The governing body of any county or city may provide by ordinance for a treasurer or commissioner of the revenue, or both, for the county or city by election or by appointment by the governing body. The compensation and costs of such offices shall be borne by the county or city. Any person elected to the office of treasurer or commissioner of the revenue prior to January 1, 2005, shall be entitled to complete the term of office for which he was elected; and the duties and compensation for such persons shall be as provided by general law or special act as in effect prior to January 1, 2005, for the duration of that term of office. The General Assembly may provide by general law or special act for additional officers and for the terms of their office. LIS > Bill Tracking > HJ701 > 2003 session Page 1 of 1 ~~ HJ 701 Constitutional amendment (first resolution); county and city Another bill? officers. Patron -Thomas D. Gear (all patrons) ..... notes Summary as introduced.• Constitutional amendment (first resolution); county and city officers. Deletes the constitutional requirement that a treasurer and commissioner of the revenue be elected in each county and city. The amendment (i) authorizes the governing body of each county and city to decide whether there will be a treasurer or commissioner of the revenue, or both, either elected or appointed by the governing body, for the county or city and (ii) provides that the county or city will pay the costs of such offices. Treasurers and commissioners of the revenue elected to 4-year terms in 2003 will be allowed to complete their terms of office. Full text.• 01/08/03 House: Presented & ordered printed 035086742 Status: 01/08/03 House: Presented & ordered printed 035086742 01/08/03 House: Referred to Committee on Privileges and Elections Legislative Information System ~ Bills and Resolutions Bill Tracking - 2003 session Page 1 of 2 summary ~ ~df 035086742 HOUSE JOINT RESOLUTION NO. 701 Offered January 8, 2003 Proposing an amendment to Section 4 ofArticle VII of the- Constitution of Virginia, relating to county and city off cers. Patron-- Gear Referred to Committee on Privileges and Elections RESOLVED by the House of Delegates, the Senate concurring, a majority of the members elected to each house agreeing, That the following amendment to the Constitution of Virginia be, and the same hereby is, proposed and referred to the General Assembly at its first regular session held after the next general election of members of the House of Delegates for its concurrence in conformity with the provisions of Section 1 of Article XII of the Constitution of Virginia, namely: Amend Section 4 of Article VII of the Constitution of Virginia as follows: ARTICLE VII LOCAL GOVERNMENT Section 4. County and city officers. There shall be elected by the qualified voters of each county and city ~a~re~s~e~a sheriff, an attorney for the Commonwealth, and a clerk, who shall be clerk of the court in the office of which deeds are recorded; . The duties and compensation of such officers shall be prescribed by general law or special act. Regular elections for such officers shall be held on Tuesday after the first Monday in November. Such officers shall take office on the first day of the following January unless otherwise provided by law and shall hold their respective offices for the term of four years, except that the clerk shall hold office for eight years. The General Assembly may provide for county or city officers or methods of their selection, including permission for two or more units of government to share the officers required by this section, without regard to the provisions of this section, either (1) by general law to become effective in any county or city when submitted to the qualified voters thereof in an election held for such purpose and approved by a majority of those voting thereon in each such county or city, or (2) by special act upon the request, made after such an election, of each county or city affected. No such law shall reduce the term of any person holding an office at the time the election is held. A county or city not required to have or to elect such officers prior to the effective date of this Constitution shall not be so required by this section. The governing body of any county or city may provide by ordinance for a treasurer or commissioner of the revenue, or both, for the county or city by election or by appointment by the governing body. The compensation and costs of such offices shall be borne by the county or city. Any person elected to the office of treasurer or commissioner of the revenue prior to January 1, 2005, shall be entitled to complete the term of office for which he was elected; and the duties and compensation for such persons shall be as provided by general law or special act as in effect prior to January 1, 2005, for the duration of that term of off ce. The General Assembly may provide by general law or special act for additional officers and for the terms of their office. ~ENjp minlstrati°r .. ,,,'~ FICE C°uri~ Ad ~1 ERpF ° f tihe il~ ~' p~lee tihe Fr°m p4 ~~ZZO ~ p~ C~~ ez`''S ~` ra of Sut' ~~~ er ~ . TO ~ ~'oa ez ~od~e ~ a~~ of ~ the County as'4azt ~~~~• ~,~ l0, 2~~3 R~ ' S~1~ ezat~°n °f 202 ~naeof the G,~g ody °f ~~ ~a"~a~ p~ GPR~~B ~s the c°n~r ted Snuyt e esseto the g°vezn gyp' CtiP1~ ,luesday vas el~'cn ;ven`Jo bzought S~B'~C~ ~ ~ agenda f ~ ~~ose ~°b orie`J has g mustbe sand e ah uts Lance R 1 on umy emp~ 1 ~y , l~z'la red t caeea to c°U~'~ °n the cizcU'~s I~ ~ tb~ a C°1nF °rce andras e ep cad pz° nsS ~ltb y deb t~ Reductz° enda lte'~' bef ore tb y en1 t0 d1sC mated, but In o'f of the ag 1°calzty ess;°n it was elin1 e ,process, ent,;t is e a~lzgzn~a ded a cl°sea~h's p°s'ti~°n nevez a'Neof ocal g°veectedbya uY ave;nclu ~ch~z. S'~' s°~e11s ° e~atil°n havebee'~ e educe did so W e h by vJh 1 °f per for the '~ is alike tion• ~ and we process d azs~ciissa st~ctuze ove~en ;5 n° excep t ~zscal `feat ent an ectzve es and g e County ;dale of las of Reass;gnzn ffzc;ent, eff Bus;nes ~d R°~ok n In the m v e zev,ew zetaln amen recess ct ao~,tu e fan ~l mi1U~O in a c°mpr w d evezy vaaS'~t somet ec°"°m shy n'°z c;tzZens' engaged ~,le tevle ties such on dge pzo~ec ~ g sezvlces tO °an°ke C°unty eXpenses' h;ghez prl0zi bw;tb°Ut redn Tcl~ of 2~02na other °p~ed hem t0 °ther ~ included and ~a ~tiions a tzansf e s my °wn 1n F ebzUatd eX;sting p°s Unfilled °t ati0n system this re~~ew ~ elati0ns, vacant anand left. ng and inf °~ 5~.~~tn during commun'ty R o~nty _ pos;tic of ety ~ Z°~1 the budgetaze Depa~me aepartments~er also elim~ea belts ati pubb e c°Unty f e1 ellml~'ated t aczoss otheez, s p°s't~On W e tizgrten moment ofllce in th tUZing~ v1e °~s;b;l;ties eztY Maaag e County Staf f affect pzje d~ to ~dbe Evezy the zestrUOffzce's zesp°n andpt°pthe zest °f Y~gYams' a~ments t° cOntz~ Duzi besting that ctoz' s p°sl abs°rbed by n cutting p k all dep Y~z~hasingDsp°nsibilities Rather tha chose to as ,~~th th°s ement lev ~e s unt0uched~ we the manag the °t While leaving more efficient. At the same time that state and local budgets were being reduced, there were demands for additional staff. The Virginia State Police accepted 9-1-1 calls from cell phone users until July of last year. In order to reduce their budgets, the State Police passed this responsibility on to Virginia localities, including Roanoke County. Roanoke County added six dispatchers to accommodate an almost 50% increase in calls. We transferred some of the vacant positions to the Dispatch Center for this purpose. A School Resource Officer was added and assigned to the new Hidden Valley High School. Another position was reclassified as a Zoning Enforcement Officer to handle the increase in violations throughout the County. While I regret the elimination of Mr. Smith's position, I also believe that our review process was both sound and necessary to adequately prepare for state budgets cuts and tax revenue shortfalls without reducing citizen services. As the state considers further cuts this year, it is important that we keep a review system in place to deal with budgeting difficulties as they arise. I would ask you to deny the claim made by Gardner Smith. LIS > Bill Tracking > HJ701 > 2003 session Page 1 of 1 s HJ 761 Constitutional amendment (first resolution); county and city Another bill? officers. Patron -Thomas D. Gear (all patrons) ..... notes Summary as introduced: Constitutional amendment (first resolution); county and city officers. Deletes the constitutional requirement that a treasurer and commissioner of the revenue be elected in each county and city. The amendment (i) authorizes the governing body of each county and city to decide whether there will be a treasurer or commissioner of the revenue, or both, either elected or appointed by the governing body, for the county or city and (ii) provides that the county or city will pay the costs of such offices. Treasurers and commissioners of the revenue elected to 4-year terms in 2003 will be allowed to complete their terms of office. Full text: 01/08/03 House: Presented & ordered printed 035086742 Status: 01/08/03 House: Presented & ordered printed 035086742 01/08/03 House: Referred to Committee on Privileges and Elections Legislative Information System (Bills and Resolutions Bill Tracking -.2003 session Page 1 of 2 summary ~ ~df 035086742 HOUSE JOINT RESOLUTION NO. 701 Offered January 8, 2003 Proposing an amendment to Section 4 of Article VII of the Constitution of Virginia, relating to county and city off cers. Patron-- Gear Referred to Committee on Privileges and Elections RESOLVED by the House of Delegates, the Senate concurring, a majority of the members elected to each house agreeing, That the following amendment to the Constitution of Virginia be, and the same hereby is, proposed and referred to the General Assembly at its first regular session held after the next general election of members of the House of Delegates for its concurrence in conformity with the provisions of Section 1 of Article XII of the Constitution of Virginia, namely: Amend Section 4 of Article VII of the Constitution of Virginia as follows: ARTICLE VII LOCAL GOVERNMENT Section 4. County and city officers. There shall be elected by the qualified voters of each county and city ~a~reas~~a sheriff, an attorney for the Commonwealth, and a clerk, who shall be clerk of the court in the office of which deeds are recorded-a -° ~F--~--~~••~ The duties and compensation of such officers shall be prescribed by general law or special act. Regular elections for such officers shall be held on Tuesday after the first Monday in November. Such officers shall take office on the first day of the following January unless otherwise provided by law and shall hold their respective offices for the term of four years, except that the clerk shall hold office for eight years. The General Assembly may provide for county or city officers or methods of their selection, including permission for two or more units of government to share the officers required by this section, without regard to the provisions of this section, either (1) by general law to become effective in any county or city when submitted to the qualified voters thereof in an election held for such purpose and approved by a majority of those voting thereon in each such county or city, or (2) by special act upon the request, made after such an election, of each county or city affected. No such law shall reduce the term of any person holding an office at the time the election is held. A county or city not required to have or to elect such officers prior to the effective date of this Constitution shall not be so required by this section. The governing body of any county or city may provide by ordinance for a treasurer or commissioner of the revenue, or both, for the county or city by election or by appointment by the governing body. The compensation and costs of such offices shall be borne by the county or city. Any person elected to the office of treasurer or commissioner of the revenue prior to January 1, 2005, shall be entitled to complete the term of office for which he was elected; and the duties and compensation for such persons shall be as provided by general law or special act as in effect prior to January 1, 2005, for the duration of that term of office. The General Assembly may provide by general law or special act for additional officers and for the terms of their office. Board of Supervisors • • ~ ~ - Clerk's Office Fax Transmittal To: Board Members From: Diane S. Childers Clerk to the Board ~ C Date: 1 /10/2003 No. of Pages: 10 including cover ~ ROAry ~~~ ~~ z ;~ ~ ~ 2 a J8 8 I am sending you the power point slides which were supposed to accompany the Board Report on the Health Insurance Portability and Accountability Act (HIPAA). This is Item O-4 on the agenda. cc: Elmer Hodge County of Roanoke P. O. Box 29800 Roanoke, VA 24018 (540) 772-2005 (Phone) (540) 772-2193 (Fax)