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HomeMy WebLinkAbout2/11/2003 - RegularRoanoke County Board of Supervisors Agenda February 11, 2003 NOTE: This meeting of the Board of Supervisors will begin at 2:00 p.m. rather than the regularly scheduled time of 3:00 p.m. Good afternoon and welcome to our meeting for February 11, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (2:00 p.m.) Roll Call ALL PRESENT AT 2:05 P.M. 2. Invocation: Reverend Keith Beasley Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS NONE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Certificate of recognition to Roanoke County Public Schools for receiving the Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School POSTPONED UNTIL 2-25-03 MEETING 2. Certificate of recognition to Danielle Partridge, one of the County's Emergency Medical Dispatchers, for her assistance during an emergency call. CERTIFICATE OF RECOGNITION PRESENTED BY CHAIRMAN MCNAMARA TO DANIELLE PARTRIDGE. ALSO PRESENT WERE RAY LAVINDER, CHIEF OF POLICE, EMILY TOTTEN, COMMUNICATIONS TRAINING OFFICER, LIEUTENANT DONNA FURROW, AND PAT SHUMATE, CHIEF COMMUNICATIONS OFFICER. 3. Introduction of Rebecca Owens as new Finance Director for Roanoke County DIANE D. HYATT, CHIEF FINANCIAL OFFICER. INTRODUCED REBECCA OWENS WHO WAS SELECTED TO FILL THE POSITION OF FINANCE DIRECTOR D. BRIEFINGS NONE E. NEW BUSINESS 1. Resolution authorizing the County Administrator to enact compliance program for the Health Insurance Portability and Accountability Act (HIPAA) requirements (Dan O'Donnell, Assistant County Administrator) R-021103-1 RCF MOTION TO ADOPT RESOLUTION URC 2. Request for additional staffing at various County Fire and Rescue Stations. (Elmer Hodge, County Administrator; Dan O'Donnell, Assistant County Administrator; Richard Burch, Fire and Rescue Chief) A-021103-2 JBC MOTION TO APPROVE STAFFING OF 3 FIREFIGHTERS AT CATAWBA STATION AND 4 FIREFIGHTERS AT MASONS COVE RCF AMENDED JBC MOTION TO APPROVE STAFFING OF 3 FIREFIGHTERS AT CATAWBA AND 4 AT MASONS COVE TO INCLUDE 3 ADDITIONAL CAREER FIREFIGHTERS AT HOLLINS, SUBJECT TO HOLLINS FIRE & RESCUE AND THE FIRE CHIEF AGREEING TO A MEMORANDUM OF UNDERSTANDING SETTING FORTH THE CONDITIONS AND CRITERIA THAT WOULD DETERMINE WHEN THE THREE ADDITIONAL PERSONNEL WOULD BE REASSIGNED. URC 2 3. Amendment to resolution approving the refunding of outstanding County of Roanoke General Obligation Public Improvement and Refunding Bonds, Series 1993, to also include Series 1991. (Diane D. Hyatt, Chief Financial Officer) R-021103-3 HOM MOTION TO ADOPT THE AMENDMENT TO THE RESOLUTION URC F. FIRST READING OF ORDINANCES NONE G. SECOND READING OF ORDINANCES NONE H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare 2. Commission for Senior and Challenged Citizens (Appointed by District) RCF NOMINATED MS. MARIE PAPP, HOLLINS MAGISTERIAL DISTRICT, TO SERVE ON THIS COMMITTEE. THERE IS NO TERM LIMIT. 3. Grievance Panel 4. Roanoke Valley Resource Authority CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-021103-4 HOM MOTION TO ADOPT THE RESOLUTION URC Approval of minutes -December 17, 2002, January 17 and January 28, 2003 3 2. Confirmation of appointments to the Grievance Panel and the Roanoke Regional Airport Commission A-021103-4.a 3. Resolutions of appreciation upon the retirement of the following individuals: (a) Anita G. MacKenzie, Sheriff's Office, after twenty-four years of service R-021103-4.b (b) Ernest R. Miller, Jr., General Services, after thirty-one years of service R-021103-4.c (c) Ruben L. Roseboro, Fire and Rescue Department, following twenty- seven years of service R-021103-4.d (d) Robert R. Smith, Jr., Fire and Rescue Department, following 19 years of service R-021103-4.e 4. Acceptance of water and sewer facilities serving Plantation Grove, Section 3 and 4 A-021103-4.f 5. Request to accept and appropriate grant in the amount of $198,006 on behalf of Unified Human Services Transportation System A-021103-4.g J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE 4 L. CITIZENS' COMMENTS AND COMMUNICATIONS MS. ANNIE KROCHALIS SPOKE IN SUPPORT OF STAFFING AT ALL COUNTY FIRE AND RESCUE STATIONS. SHE ALSO ASKED THAT TRENDS IN FIRE AND RESCUE STAFFING BE EXAMINED AS PART OF A COMPREHENSIVE PLAN AND THAT RURAL AREAS BE GIVEN EQUAL CONSIDERATION WITH REGARD TO STAFFING DECISIONS. M. REPORTS JPM QUESTIONED THE $250,000 BALANCE REMAINING IN THE FUTURE SCHOOL CAPITAL RESERVE, ITEM M-4 . HE NOTED THAT IN THE PRIOR YEAR, $566,000 WAS SPLIT BETWEEN THE COUNTY AND SCHOOLS AND ZEROED OUT THIS BALANCE. DDH REPORTED THAT THE BALANCE WAS ZEROED OUT BECAUSE PART OF THE MONEY HAD BEEN LOANED FOR THE PURCHASE OF REFUSE VEHICLES. THE $250,000 WAS REPAID DURING THIS FISCAL YEAR AND WILL BE AVAILABLE DURING THE COMING BUDGET YEAR. JPM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -November 2002 6. Accounts Paid -December 2002 7. Accounts Paid -January 2003 8. Statement of Expenditures and Estimated and Actual Revenues for the month ended November 2002 9. Statement of Expenditures and Estimated and Actual Revenues for the month ended December 2002 10. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of December 31, 2002 11. Clean Valley Council 5 N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix• (1) He stated that some of the residents in his district have been having problems with vultures/turkey buzzards, and that Mr. Hodge is currently working to resolve this problem. Supervisor Altizer• (1) He issued a reminder that he will be out of town the week of February 17-21. Supervisor Flora• (1) He verified with Mr. Hodge that the action that was taken earlier in the meeting pertaining to Item E-2, Fire & Rescue staffing, adequately addressed appropriation of the necessary funding. Supervisor Church• (1) He congratulated the Northside and Glenvar teams for their performance during the season, and requested that the Board recognize Allison Fasnacht, named All Timesland and Planer of the Year, at a future Board meeting. Supervisor McNamara: (1) He requested that staff follow up with VDOT regarding a stoplight at Pleasant Hill Drive. (21 He noted that April 5 is Clean Valley Day, and the Clean Valley Council is looking for volunteers to help with litter collection on this day. The number to contact to volunteer is 345-5523. O. WORK SESSIONS (4th Floor Conference Room) 1. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) (a) Revenue update (b) Schedule of dates and departmental presentations (c) Capital Improvement Program (CIP) (d) Facilities Maintenance (e) Vehicle Replacement Policy TIME: 3:55 P.M. UNTIL 5:39 P.M. BRENT ROBERTSON PRESENTED AN OVERVIEW OF THE PROPOSED BUDGET PROCESS FOR FISCAL YEAR 2003-04. THE FOLLOWING AREAS OF THE BUDGET WERE DISCUSSED: (A) REVENUES: WBR REPORTED THAT CURRENT YEAR REVENUES ARE ON TARGET AND THE REVENUE SCHEDULES PRESENTED AT THE WORK SESSION REFLECT STATE FUNDING REDUCTIONS. THERE IS A PROJECTED INCREASE IN TOTAL REVENUES FOR FISCAL YEAR 2003-04 OF 2.7%. (B) DEPARTMENTAL BUDGET PRESENTATIONS: IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THREE ADDITIONAL WORK SESSIONS TO REVIEW DEPARTMENTAL BUDGETS ON FEBRUARY 18 MARCH 4 AND MARCH 18. THE WORK SESSIONS WILL BEGIN AT 5:00 P.M. IN THE 4 FLOOR TRAINING ROOM, RCAC, WITH THE EXCEPTION OF THE MEETING ON FEBRUARY 18 WHICH WILL BE HELD IN THE GENERAL SERVICES TRAINING ROOM, 1216 KESSLER MILL ROAD. (C) CAPITAL IMPROVEMENT PROGRAM: STAFF IDENTIFIEDTHREE PRIORITIES FOR THE CIP: (11 PUBLIC SAFETY CENTER - IT WAS REPORTED THAT THE PUBLIC SAFETY CENTER HAS INADEQUATE SPACE AND IS NOT SUITABLE FOR MODERN TECHNOLOGY UPGRADES. IT IS ALSO EXPERIENCING ROOFING AND ELECTRICAL PROBLEMS. THERE WAS DISCUSSION CONCERNING WHETHER IT IS MORE COST EFFECTIVE TO RENOVATE THE CURRENT BUILDING OR BUILD A NEW PUBLIC SAFETY CENTER. IT WAS NOTED THAT AN A&E STUDY WILL BE NECESSARY TO EXAMINE THESE ISSUES. (2) HP MIGRATION -THE HP MIGRATION CONTINUES ON SCHEDULE AND WILL REQUIRE $5 MILLION OVER THE NEXT 5 YEARS. THE $500,000 BUDGETED IN THE CURRENT FISCAL YEAR IS NOT RECURRING REVENUE. IT WAS REPORTED THAT THIS MIGRATION WILL MOVE THE COUNTY FROM A PROPRIETARY SYSTEM TO AN INDUSTRY STANDARD SYSTEM. (3) SALEM OFFICE SUPPLY -PLANS TO RENOVATE THE BUILDING AND RELOCATE THE COURT SERVICES UNIT AND THE SHERIFF'S OFFICES TO THIS LOCATION WERE DISCUSSED. ANNE MARIE GREEN REPORTED THAT $500,000 IN PRIOR YEAR FUNDING IS AVAILABLE, AND THE PROJECT IS ESTIMATED TO COST $1.3 MILLION. THERE ARE ALSO FUNDS AVAILABLE FROM THE SALE OF THE LLOYD PROPERTY WHICH CAN BE USED FOR THIS PURPOSE. THE $1.3 MILLION WILL COVER RENOVATIONS TO THE 1 FLOOR AND AT LEAST ROUGH IN THE 2 FLOOR. THE BUILDING CONTAINS 19,000 SQUARE FEET. AMG REPORTED THAT THE PRE-BID CONFERENCE IS FEBRUARY 26, 2003. (D) FACILITIES MAINTENANCE: IT WAS REPORTED THAT THE BOARD HAS APPROPRIATED $225,000 ANNUALLY SINCE 1999 FOR FACILITIES MAINTENANCE. SINCE 1999. THE COUNTY HAS SPENT $1.36 MILLION FOR MAINTENANCE AND UPGRADE OF FACILITIES. PROJECTS FOR THE NEXT FIVE YEARS TOTAL $2 MILLION, AND STAFF RECOMMENDED ADDITIONAL FUNDING BE SET ASIDE FOR FACILITIES MAINTENANCE AND THAT AN ACCOUNT BE ESTABLISHED FOR THIS PURPOSE. (E) VEHICLE REPLACEMENT: CURRENT GUIDELINES FOR VEHICLE REPLACEMENT WERE REVIEWED AND IT WAS NOTED THAT DEPARTMENTS HAVE BEEN HANDLING VEHICLE REPLACEMENT IN A VARIETY OF METHODS. THE CURRENT FUNDING NEEDED FOR VEHICLE REPLACEMENT IS $920,900 BASED ON MILEAGE AND AGE OF VEHICLES. A VEHICLE REPLACEMENT POLICY TEAM HAS BEEN ESTABLISHED TO FORMULATE A NEW POLICY BASED ON THE FOLLOWING CRITERIA: AGE OF VEHICLE. MILEAGE. REPAIR BASED ON THE FOLLOWING CRITERIA: AGE OF VEHICLE, MILEAGE, REPAIR COSTS, USE OF VEHICLE, METHOD OF REPLACEMENT (NEW VS. USED), AND THE TYPE OF VEHICLE NEEDED (LEAST EXPENSIVE AND MOST EFFICIENT FOR THE TASK). POTENTIAL FUNDING SOURCES IDENTIFIED INCLUDE PROCEEDS FROM SURPLUS AUCTIONS, DEPARTMENTAL LINE ITEMS, YEAR-END ROLLOVERS, AND SPECIFIC APPROPRIATIONS FOR REPLACEMENT VEHICLE FUND. P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to water and sewer authority. CLOSED MEETING HELD FROM 5:40 P.M. UNTIL 5:59 P.M. Q. CERTIFICATION RESOLUTION R-021103-5 JPM MOTION TO ADOPT THE RESOLUTION URC R. ADJOURNMENT JPM ADJOURNED THE MEETING AT 5:59 P.M. UNTIL TUESDAY. FEBRUARY 18, 2003 AT 5:00 P.M. FOR BUDGET WORK SESSION, GENERAL SERVICES TRAINING ROOM, 1216 KESSLER MILL ROAD, SALEM, VIRGINIA. 8 ,• Roanoke County Board of Supervisors Agenda February 11, 2003 .,. NOTE: This meeting of the Board of Supervisors will begin at 2:00 p.m. rather than the regularly scheduled time of 3:00 p.m. Good afternoon and welcome to our meeting for February 11, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (2:00 p.m.) 1. Roll Call 2. Invocation: Reverend Keith Beasley Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Roanoke County Public Schools for receiving the Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School 2. Certificate of recognition to Danielle Partridge, one of the County's Emergency Medical Dispatchers, for her assistance during an emergency call. 3. Introduction of Rebecca Owens as new Finance Director for Roanoke County 1 r D. BRIEFINGS E. NEW BUSINESS 1. Resolution authorizing the County Administrator to enact compliance program for the ,Health Insurance Portability and Accountability Act (HIPAA) requirements (Dan O'Donnell, Assistant County Administrator) 2. Request for additional staffing at various County Fire and Rescue Stations. (Elmer Hodge, County Administrator; Dan O'Donnell, Assistant County Administrator; Richard Burch, Fire and Rescue Chief) 3. Amendment to resolution approving the refunding of outstanding County of Roanoke General Obligation Public Improvement and Refunding Bonds, Series 1993, to also include Series 1991. (Diane D. Hyatt, Chief Financial Officer) F. FIRST READING OF ORDINANCES G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare 2. Commission for Senior and Challenged Citizens (Appointed by District) 3. Grievance Panel 4. Roanoke Valley Resource Authority I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -December 17, 2002, January 17 and January 28, 2003 2. Confirmation of appointments to the Grievance Panel and the Roanoke Regional Airport Commission 2 3. Resolutions of appreciation upon the retirement of the following individuals: (a) Anita G. MacKenzie, Sheriff's Office, after twenty-four years of service (b) Ernest R. Miller, Jr., General Services, after thirty-one years of service (c) Ruben L. Roseboro, Fire and Rescue Department, following twenty- seven years of service (d) Robert R. Smith, Jr., Fire and Rescue Department, following 19 years of service 4. Acceptance of water and sewer facilities serving Plantation Grove, Section 3 and 4 5. Request to accept and appropriate grant in the amount of $198,006 on behalf of Unified Human Services Transportation System J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -November 2002 6. Accounts Paid -December 2002 7. Accounts Paid -January 2003 8. Statement of Expenditures and Estimated and Actual Revenues for the month ended November 2002 9. Statement of Expenditures and Estimated and Actual Revenues for the month ended December 2002 3 10. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of December 31, 2002 11. Clean Valley Council N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. WORK SESSIONS (4th Floor Conference Room) 1. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) (a) Revenue update (b) Schedule of dates and departmental presentations (c) Capital Improvement Program (CIP) (d) Facilities Maintenance (e) Vehicle Replacement Policy P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to water and sewer authority. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 4 ,,~ ACTION NO. ITEM NO. ~'. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Certificate of recognition to Roanoke County Public Schools for receiving the Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School SUBMITTED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In May 1998, Roanoke County schools began an energy conservation program with the assistance of Energy Education, Inc., Rebuild America Network, and Johnson Controls. Energy Star, a volunteer energy efficiency program backed by the U. S. Environmental Protection Agency and the U. S. Department of Energy, have awarded the Energy Star Label to the Roanoke County School Administration Building and Oak Grove Elementary School in recognition of their success in reducing energy consumption. They are the first in Virginia to receive this designation. Present to accept the certificate of recognition will be Dr. Linda Weber, Superintendent of Schools, and Christina Flippen, Principal at Oak Grove Elementary School. Richard Kelly, Schools Energy Manager, was contacted but unable to attend the meeting today. .,. ~~,~~~~ a~ ~ ~~~~~~ CERTIFICATE OF RECOGNITION AWi4RDED TO ROANOKE COUNTY SCHOOL ADMINISTRAZ-ION AND OAK GROVE ELEMENTARY SCHOOL for being awarded the Energy Star Label > Energy Star, a volunteer energy efficiency program, backed by the U. S. Environmental Protection Agency and U. S. Department of Energy, developed an energy performance rating tool for commercial and K-12 school buildings. > This energy performance tool measures a building's energy consumption on a scale of 1 to 100. Buildings that rank in the top 25 percent in energy performance and maintain an indoor environment that conforms to industry standards can qualify to receive the Energy Star Label. > Oak Grove Elementary School and the Roanoke County School Administration Building are the first elementary school and administration building in Virginia to receive this distinction. > The School Administration began an energy conservation program in May, 1998, and since that time, with the assistance of Energy Education, Inc., Rebuild America Network, Johnson Controls, and Richard Kelly, Schools Energy Manager, has made many investments in improving energy perforrance. > The Board commends the School Administration and Oak Grove Elementary School for their commitment to sound energy management, and their environmental leadership and fiscal responsibility. Presented this 11th day of Febru , 200(3 oseph McNamara, Chairman ~„;L `Y G `~.~ ~. Richard C. Flora, Vice-Chairman ' / lLtRtC~ l~ . Michael W. Altizer Joseph B. "Butch" Church ,~ rG~f;~ ' ~~l° H. Odell "Fuzzy" Minnix C _ `~ ACTION NO. ITEM NO. C . of AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 Certificate of recognition to Danielle Partridge, one of the County's Emergency Medical Dispatchers, for her assistance during an emergency call SUBMITTED BY: Elmer Hodge (/`"~"~ ~'~ County Administrator AGENDA ITEM: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At this time we would like to recognize one of our Emergency Medical Dispatchers, Danielle Partridge. Danielle's response to an emergency call is representative of the benefits of this program. We express our appreciation to Danielle for her work and to all of the Emergency Medical Dispatchers for the assistance they provide in making our homes and businesses a safer place to live and work. Present at the meeting tonight will be Danielle, Ray Lavinder, Chief of Police, and Emily Totten, Communications Training Officer. 1 ~" L.. " ~n~~~~ ~~ ~u~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO DANIELLE PARTRIDGE ROANOKE COUNTY POLICE DISPATCHER for her assistance during an emergency call > Since January 1, 2000, all of the Roanoke County Police Dispatchers have completed the Emergency Medical Dispatch Training Program which is taught in-house by Emily Totten, Communications Training Officer. > Participants in the EMD Program are trained in a variety of methods to assess and handle all types of emergency situations and receive certification through the Association of Public Safety Communications Officials -International, Inc. > On September 10, 2002, Ms. Partridge, a certified EMD, had the opportunity to use this training during a nine minute emergency call. > Ms. Partridge was able to provide instructions on the administration of CPR, enabling the caller to restore breathing for the patient. > The Board commends Ms. Partridge for her quick and effective response to the emergency situation and for her continued dedication to the critical job of serving the public in emergency situations. ".}~ oseph McNamara, Chairman Richard C. Flora, Vice-Chairman ~tr.~ Michael W. Altizer Joseph B. "Butch" Church =G~f;~ ' ~~l° H. Odell "Fuzzy" Minnix Presented this 11th day of February, 2003 ACTION NO. ITEM NO. C- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 11, 2003 Introduction of Rebecca Owens as new Finance Director for Roanoke County Diane Hyatt Chief Financial Officer Elmer C. Hodge z ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I am pleased to announce that Rebecca Owens has been selected to be the Finance Director for the County of Roanoke. Rebecca has been a Finance Manager in the Roanoke County Finance Department for almost three years. Rebecca has established a good working relationship with the County departments and the School departments. She has been responsible for the implementation of the new GASB 34 Accounting Pronouncements, and upgrades to the Performance Financial Software. Rebecca has earned a Bachelor's Degree and Master's Degree in Business Administration. Prior to coming to the County, Rebecca worked in the City of Salem Finance Office. Please join me in welcoming Rebecca to her new position. r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-1 ADOPTING A POLICY TO IMPLEMENT A COMPLIANCE PROGRAM WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) FOR ROANOKE COUNTY WHEREAS, in 1996 the United States Congress adopted the Health Insurance Portability and Accountability Act ("HIPAA") to govern the portability of health benefits, special enrollment, and non-discrimination rules; this Act is intended to make health care information systems more cost effective and efficient by requiring standardized electronic transmissions of certain claims related information; and, WHEREAS, the Department of Health and Human Services has issued final regulations governing privacy of health information, and covered entities are required to comply with these privacy rules by April 14, 2003; and, WHEREAS, the Roanoke County Board of Supervisors intends to comply with HIPAA, and to safeguard and protect confidential health information by adopting the following policy. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: Purpose The intent of this policy is to outline general guidance for compliance with the Health Insurance Portability and Accountability Act (HIPAA), specifically those regulations pertaining to privacy of individually identifiable health information as published in federal regulations 45 CFR Parts 160 and 164. It shall be the policy of Roanoke County to safeguard and protect confidential health information for all subscribers to the County's self-funded health insurance program and other health benefits covered by HIPAA. Additionally, It shall be the policy of Roanoke County to safeguard and protect confidential health information of any client of medical services offered by Roanoke County that are determined to be covered services under HIPAA. Description of Roanoke County Under Hipaa and Applicability Roanoke County has been determined to be a hybrid entity under HIPAA (CFR 45 164.504). This determination means that the County has components that may be considered Health Plans, Medical Services or Clearinghouses as defined by HIPAA. These components shall be considered separate covered entities and the policies adopted by Roanoke County apply only to these components. The entire County shall 1 not be considered covered by all HIPAA requirements. The County's HIPAA compliance program shall pertain only to those functions and services described below. The specific components of the County that have been determined to be covered by HIPAA by virtue of being health plans, medical services or clearinghouses are as follows: Self Funded Health Insurance and other employee benefit plans including Dental Insurance, Employee Assistance Program and Flexible Spending Program. • Medical services that perform covered electronic transactions or serve as a health plans or clearinghouses including emergency medical transportation service (ambulance) All other services of the County have been reviewed for HIPAA applicability and have been determined to be exempt from HIPAA compliance requirements as they do not fall under the definition of covered entities as described in the federal regulations. The County Administrator, or his designee, is hereby directed to adopt, implement and enforce such administrative rules and regulations as may be necessary to comply with HIPAA. The Finance, Fire and Rescue, and Human Resources Departments are identified as departments of the County that may have access to individually identifiable health information that may require additional training and departmental policies to ensure compliance with HIPAA. Minimum Necessary Information Roanoke County will use and disclose only the minimum amount of information necessary to provide services and benefits to employees covered by the County health insurance benefits and clients of the County provided medical services. (CFR 45 164.502) The minimum necessary policy does not apply to: • Disclosures to or by a health care provider for treatment; • Uses or disclosures made to the individual; • Uses or disclosures authorized by the individual; • Disclosures made to the Secretary of the United States Department of Health and Human Services in accordance with federal HIPAA regulations at 45 CFR, 160 Subpart C.; • Uses or disclosures required by law; and 2 • Uses or disclosures that are required for compliance with federal HIPAA regulations at 45 CFR, Parts 160 and 164. Designation of Privacy Officer The County Administrator shall appoint a Privacy Officer (CFR 45 164.530). It shall be the responsibility of the Privacy Officer, in conjunction with the County Attorney, to coordinate the overall HIPAA compliance program for Roanoke County. The Privacy Officer may designate additional Privacy Officers at the program or department level to assist in the HIPAA compliance effort. The responsibilities of the Privacy Officer shall be as follows: 1) Provide overall coordination of the Roanoke County HIPAA compliance process. 2) Ensure that the Notice of Privacy Practices is distributed as appropriate to employees covered by the county health plan, and clients receiving covered health services from County agencies. 3) Investigate complaints of privacy violations under HIPAA. 4) Serve as the contact person responsible for receiving HIPAA based complaints. 5) Ensure that covered departments maintain logs of HIPPA based complaints and authorized disclosures. 6) Ensure that Business Associate agreements are executed with all vendors and outside entities handling protected health information on the County's behalf. 7) Conduct internal audits of HIPAA covered services to ensure requirements are being met. 8) Ensure that HIPAA training is provided to appropriate personnel. 9) The Privacy Officer shall serve as the final step in all department and program level dispute resolutions arising from complaints or allegations of HIPAA privacy violations. Notice of Privacy Practices Roanoke County shall develop and distribute Notices of Privacy Practices for all services offered by the County for which HIPAA applies. Such notices shall be provided to all individuals served by County provided health plans, medical services and clearinghouses in accordance with federal law. (CFR 45 164.520) Sanctions Employees who are found to have violated HIPAA privacy requirements shall be subject to disciplinary actions in accordance with the Roanoke County Employee Handbook, up to and including termination of employment (CFR 45 16.530). These County sanctions may be in addition to the civil and criminal penalties described in the federal regulations. The specific sanctions shall be determined on a case-by-case basis 3 depending upon the severity of the infraction. HIPAA violations committed by non- county business associates shall be considered grounds for termination of professional services contracts, in addition to any civil and/or criminal penalties levied by the federal government. Traininu All employees engaged in handling protected health information shall receive appropriate training on permitted uses of protected health information and HIPAA compliance requirements (CFR 45 164.530). Upon successfully completing the training, these employees will be required to sign a confidentiality agreement that certifies training has been received and that breaches of confidentiality are grounds for disciplinary and possibly legal action. Business Associates All outside entities that handle protected health information on behalf of Roanoke County shall enter into appropriate Business Associate agreements to be negotiated by or upon form approved by the County Attorney (CFR 45 160.103). Failure to sign a Business Associate agreement may be grounds for discontinuing the business relationship by the County. Deuartmental Policies Nothing contained in this policy shall preclude departments and programs to adopt additional policies to further safeguard the protected health information of clients. However, departmental privacy policies shall be approved by and filed with the Privacy Officer prior to enactment by the departments. Effective Date This Resolution shall be effective immediately upon its adoption On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Dan O'Donnell, Assistant County Administrator Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance Richard Burch, Chief, Fire & Rescue 4 ACTION NO. ITEM NO. ~ °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Resolution Authorizing County Administrator to Enact Compliance Program for the Health Insurance Portability and Accountability Act (HIPAA) Requirements SUBMITTED BY: Dan O'Donnell Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~~~~ SUMMARY OF INFORMATION: This resolution is an important step in ensuring that the County is in compliance with the Health Insurance Portability and Accountability Act (Hipaa) requirements. The resolution accomplishes two things. First, it declares the County to be a "Hybrid" entity, which simplifies the procedures the County must go through for compliance. Second, it places the responsibility for Hipaa compliance with the Administration, thus providing a formal record that the Board of Supervisors has taken appropriate steps to comply with the law. FISCAL IMPACT: There will be minimal fiscal impact for enacting this resolution. Failure to comply with the Hipaa requirements could expose the County to significant fines. ALTERNATIVES: 1) Enact the resolution and move the Hipaa compliance program forward. 2) Reject the resolution. ~-! RECOMMENDATION: Alternative #1 is recommended to protect the County from potential investigation and/or fines form the Federal Government. .-~ ~.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION ADOPTING A POLICY TO IMPLEMENT A COMPLIANCE PROGRAM WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) FOR ROANOKE COUNTY WHEREAS, in 1996 the United States Congress adopted the Health Insurance Portability and Accountability Act ("HIPAA") to govern the portability of health benefits, special enrollment, and non-discrimination rules; this Act is intended to make health care information systems more cost effective and efficient by requiring standardized electronic transmissions of certain claims related information; and, WHEREAS, the Department of Health and Human Services has issued final regulations governing privacy of health information, and covered entities are required to comply with these privacy rules by April 14, 2003; and, WHEREAS, the Roanoke County Board of Supervisors intends to comply with HIPAA, and to safeguard and protect confidential health information by adopting the following policy. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: Purpose The intent of this policy is to outline general guidance for compliance with the Health Insurance Portability and Accountability Act (HIPAA), specifically those regulations pertaining to privacy of individually identifiable health information as published in federal regulations 45 CFR Parts 160 and 164. It shall be the policy of Roanoke County to safeguard and protect confidential health information for all subscribers to the County's self-funded health insurance program and other health benefits covered by HIPAA. Additionally, It shall be the policy of Roanoke County to safeguard and protect confidential health information of any client of medical services offered by Roanoke County that are determined to be covered services under HIPAA. Description of Roanoke County Under Hipaa and Applicability Roanoke County has been determined to be a hybrid entity under HIPAA (CFR 45 164.504). This determination means that the County has components that may be considered Health Plans, Medical Services or Clearinghouses as defined by HIPAA. These components shall be considered separate covered ~-) entities and the policies adopted by Roanoke County apply only to these components. The entire County shall not be considered covered by all HIPAA requirements. The County's HIPAA compliance program shall pertain only to those functions and services described below. The specific components of the County that have been determined to be covered by HIPAA by virtue of being health plans, medical services or clearinghouses are as follows: • Self Funded Health Insurance and other employee benefit plans including Dental Insurance, Employee Assistance Program and Flexible Spending Program. • Medical services that perform covered electronic transactions or serve as a health plans or clearinghouses including emergency medical transportation service (ambulance) All other services of the County have been reviewed for HIPAA applicability and have been determined to be exempt from HIPAA compliance requirements as they do not fall under the definition of covered entities as described in the federal regulations. The County Administrator, or his designee, is hereby directed to adopt, implement and enforce such administrative rules and regulations as may be necessary to comply with HIPAA. The Finance, Fire and Rescue, and Human Resources Departments are identified as departments of the County that may have access to individually identifiable health information that may require additional training and departmental policies to ensure compliance with HIPAA. Minimum Necessary Information Roanoke County will use and disclose only the minimum amount of information necessary to provide services and benefits to employees covered by the County health insurance benefits and clients of the County provided medical services. (CFR 45 164.502) The minimum necessary policy does not apply to: • Disclosures to or by a health care provider for treatment; • Uses or disclosures made to the individual; • Uses or disclosures authorized by the individual; 2 • Disclosures made to the Secretary of the United States Department of Health and Human Services in accordance with federal HIPAA regulations at 45 CFR, 160 Subpart C.; • Uses or disclosures required by law; and • Uses or disclosures that are required for compliance with federal HIPAA regulations at 45 CFR, Parts 160 and 164. Designation of Privacy Officer The County Administrator shall appoint a Privacy Officer (CFR 45 164.530). It shall be the responsibility of the Privacy Officer, in conjunction with the County Attorney, to coordinate the overall HIPAA compliance program for Roanoke County. The Privacy Officer may designate additional Privacy Officers at the program or department level to assist in the HIPAA compliance effort. The responsibilities of the Privacy Officer shall be as follows: 1) Provide overall coordination of the Roanoke County HIPAA compliance process. 2) Ensure that the Notice of Privacy Practices is distributed as appropriate to employees covered by the county health plan, and clients receiving covered health services from County agencies. 3) Investigate complaints of privacy violations under HIPAA. 4) Serve as the contact person responsible for receiving HIPAA based complaints. 5) Ensure that covered departments maintain logs of HIPPA based complaints and authorized disclosures. 6) Ensure that Business Associate agreements are executed with all vendors and outside entities handling protected health information on the County's behalf. 7) Conduct internal audits of HIPAA covered services to ensure requirements are being met. 8) Ensure that HIPAA training is provided to appropriate personnel. 9) The Privacy Officer shall serve as the final step in all department and program level dispute resolutions arising from complaints or allegations of HIPAA privacy violations. Notice of Privacy Practices Roanoke County shall develop and distribute Notices of Privacy Practices for all services offered by the County for which HIPAA applies. Such notices shall be provided to all individuals served by County provided health plans, medical services and clearinghouses in accordance with federal law. (CFR 45 164.520) `"` Sanctions Employees who are found to have violated HIPAA privacy requirements shall be subject to disciplinary actions in accordance with the Roanoke County Employee Handbook, up to and including termination of employment (CFR 45 16.530). These County sanctions may be in addition to the civil and criminal penalties described in the federal regulations. The specific sanctions shall be determined on a case-by-case basis depending upon the severity of the infraction. HIPAA violations committed by non-county business associates shall be considered grounds for termination of professional services contracts, in addition to any civil and/or criminal penalties levied by the federal government. Training All employees engaged in handling protected health information shall receive appropriate training on permitted uses of protected health information and HIPAA compliance requirements (CFR 45 164.530). Upon successfully completing the training, these employees will be required to sign a confidentiality agreement that certifies training has been received and that breaches of confidentiality are grounds for disciplinary and possibly legal action. Business Associates All outside entities that handle protected health information on behalf of Roanoke County shall enter into appropriate Business Associate agreements to be negotiated by or upon form approved by the County Attorney (CFR 45 160.103). Failure to sign a Business Associate agreement may be grounds for discontinuing the business relationship by the County. Departmental Policies Nothing contained in this policy shall preclude departments and programs to adopt additional policies to further safeguard the protected health information of clients. However, departmental privacy policies shall be approved by and filed with the Privacy Officer prior to enactment by the departments. Effective Date This Resolution shall be effective immediately upon its adoption. 4 ~ w ACTION NO. A-021103-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNT1( ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Request for additional staffing at various County Fire and Rescue Stations SUBMITTED BY: Elmer C. Hodge County Administrator Richard E. Burch, Jr. Chief of Fire and Rescue Dan O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In fiscal year 2001 the Board of Supervisors appropriated funds for 20 new Fire and Rescue Paramedic Firefighters (Phase I) to cover the increased number of calls and to reduce response times. Almost immediately, it became apparent that additional staff would be necessary to cover other areas of the County. The Board authorized a Fee for Ambulance Transport charge that provided funding for 15 more positions, (Phase II) bringing the total new personnel to 35. Chart A (attached) shows how these positions were assigned to County stations and the resulting improvement in coverage. With the Phase I and Phase II staffing, Fire & Rescue has been able to achieve the Board's goal of providing Advanced Life Support to 80% of the citizens within six minutes. Mr. Church's Reauest for the Catawba Station Last month Supervisor Church requested that three more positions be created to place an ambulance crew at the Catawba Fire Station. Although there are very few calls in this area, there are also very few volunteers and Mason Cove responds to their calls when volunteers are not available. Mr. Church's request is based on the concept that r _ ~ every station should have an adequate number of volunteers or enough paid staff to provide a minimal level of ambulance service. If the Board wishes to staff the Catawba station in this manner, it will cost $135,000 per year. You will need to authorize three additional paramedic-firefighter positions and you will need to appropriate additional funds as summarized below. It is important to note that this will provide ambulance coverage from Gam - 6pm five days each week. Volunteers and/or Masons Cove staff will provide fire and ambulance coverage during the remaining hours. The Need for Staff at Masons Cove A few months after the Phase I and Phase II staff were placed in the stations, the Volunteer Rescue Chief for Masons Cove contacted Chief Burch asking for assistance covering rescue calls in that area. There were not enough volunteers to answer the calls. Because of this critical need, I authorized Chief Burch to staff the Mason Cove Station with all four of his authorized "over-hires" and the one career person who had been assigned to the Catawba station. By adding these people to the existing staff at Masons Cove station, we were able to improve response times significantly for both Masons Cove and Catawba and provide 24-hour Advanced Life Support (ALS). It also helped relieve the Hollins and Fort Lewis stations from running backup calls into the Masons Cove area. The purpose of allocating the over-hires was to supplement the volunteers until they were able to rebuild their ALS personnel base. Masons Cove has been unable to recruit volunteers and it has become necessary to keep these five paramedic firefighters there on a permanent basis. This will cost $180,000 annually and will require the approval of four positions. Other County Staffing Needs Fire and Rescue reports showing second due call statistics have pointed out other gaps in the system. Chart B (attached) shows the number of calls for each station that were run by assisting stations when crews were unable to respond, during calendar year 2002. These situations occur when there are not enough volunteers to staff the stations or when crews are already out on other calls. Hollins has the greatest need with 206 calls run by other stations. Fort Lewis was second with 123, although this problem improved in the second quarter of 2002 by staffing the ladder truck and/or second ambulance. Mount Pleasant is third in demand with 120 calls needing response from other stations. Chief Burch requested additional staff for these stations in the current year's budget but funds were not available. Please see page 148 of the 2002/2003 Annual Fiscal Plan. The return of over-hires from Masons Cove will help this situation although it will not resolve it by any means. Fire and Rescue are not the only emergency services priorities that will need to be addressed in the near future. There are capital needs and the need for additional police officers. We plan to discuss all of these during the budget process when we have more information on State revenues and other budgetary requests. 2 r FISCAL IMPACT: The county began charging for Ambulance Transport in November of 2001. Revenue projections for the first year were based on national average collection figures. Actual collections have been better than the national average because most people in Roanoke County have insurance and because our collection rates are very good. This has provided $280,000 in additional revenue that can be used for these or other competing needs. Our first priority is to fund the four additional positions for Masons Cove to free up the floating "over-hires" to be used throughout the system. It will be necessary to appropriate $180,000 for this purpose and a resolution has been attached for your approval. This leaves $100,000 of the fees generated, to be used for other Fire and Rescue needs. If the Board wishes to provide ambulance coverage at Catawba Station, you should appropriate the remaining $100,000 plus $35,000 from general fund revenues for this purpose. You will need to authorize three additional firefighter/paramedics for this purpose. STAFF RECOMMENDATION: Staff requests permission to staff the Masons Cove station with four additional paramedic firefighters and requests an appropriation of $180,000 from the increased revenue generated by Fee for Transport. This action will continue the 24-hour ALS ambulance services in the Masons Cove and Catawba coverage areas that we have provided on a temporary basis. VOTE: Supervisor Flora amended Supervisor Church's motion to to approve staffing of 3 firefighters at Catawba and 4 at Masons Cove to include 3 additional career firefighters at Hollins, subject to the Hollins Fire & Rescue and the Fire Chief agreeing to a memorandum of understanding setting forth the conditions and criteria that would determine when the three additional personnel. Motion Approved. Yes No Abs Mr. Flora ® ~ ~ Mr. Church ® ~ ~ Mr. Minnix ® ~ ~ Mr. Altizer ® ~ ~ Mr. McNamara ® ~ ~ cc: File Dan O'Donnell, Assistant County Administrator Richard Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources ACTION NO. ITEM NO. ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Request for additional staffing at various County Fire and Rescue Stations SUBMITTED BY: Elmer C. Hodge County Administrator Richard E. Burch, Jr. Chief of Fire and Rescue Dan O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION: In fiscal year 2001 the Board of Supervisors appropriated funds for 20 new Fire and Rescue Paramedic Firefighters (Phase I) to cover the increased number of calls and to reduce response times. Almost immediately, it became apparent that additional staff would be necessary to cover other areas of the County. The Board authorized a Fee for Ambulance Transport charge that provided funding for 15 more positions, (Phase II) bringing the total new personnel to 35. Chart A (attached) shows how these positions were assigned to County stations and the resulting improvement in coverage. With the Phase I and Phase II staffing, Fire & Rescue has been able to achieve the Board's goal of providing Advanced Life Support to 80% of the citizens within six minutes. Mr. Church's Request for the Catawba Station Last month Supervisor Church requested that three more positions be created to place an ambulance crew at the Catawba Fire Station. Although there are very few calls in this area, there are also very few volunteers and Mason Cove responds to their calls when volunteers are not available. Mr. Church's request is based on the concept that C'~ every station should have an adequate number of volunteers or enough paid staff to provide a minimal level of ambulance service. If the Board wishes to staff the Catawba station in this manner, it will cost $135,000 per year. You will need to authorize three additional paramedic-firefighter positions and you will need to appropriate additional funds as summarized below. It is important to note that this will provide ambulance coverage from Gam - 6pm five days each week. Volunteers and/or Masons Cove staff will provide fire and ambulance coverage during the remaining hours. The Need for Staff at Masons Cove A few months after the Phase I and Phase II staff were placed in the stations, the Volunteer Rescue Chief for Masons Cove contacted Chief Burch asking for assistance covering rescue calls in that area. There were not enough volunteers to answer the calls. Because of this critical need, I authorized Chief Burch to staff the Mason Cove Station with all four of his authorized "over-hires" and the one career person who had been assigned to the Catawba station. By adding these people to the existing staff at Masons Cove station, we were able to improve response times significantly for both Masons Cove and Catawba and provide 24-hour Advanced Life Support (ALS). It also helped relieve the Hollins and Fort Lewis stations from running backup calls into the Masons Cove area. The purpose of allocating the over-hires was to supplement the volunteers until they were able to rebuild their ALS personnel base. Masons Cove has been unable to recruit volunteers and it has become necessary to keep these five paramedic firefighters there on a permanent basis. This will cost $180,000 annually and will require the approval of four positions. Other County Staffing Needs Fire and Rescue reports showing second due call statistics have pointed out other gaps in the system. Chart B (attached) shows the number of calls for each station that were run by assisting stations when crews were unable to respond, during calendar year 2002. These situations occur when there are not enough volunteers to staff the stations or when crews are already out on other calls. Hollins has the greatest need with 206 calls run by other stations. Fort Lewis was second with 123, although this problem improved in the second quarter of 2002 by staffing the ladder truck and/or second ambulance. Mount Pleasant is third in demand with 120 calls needing response from other stations. Chief Burch requested additional staff for these stations in the current year's budget but funds were not available. Please see page 148 of the 2002/2003 Annual Fiscal Plan. The return of over-hires from Masons Cove will help this situation although it will not resolve it by any means. Fire and Rescue are not the only emergency services priorities that will need to be addressed in the near future. There are capital needs and the need for additional police officers. We plan to discuss all of these during the budget process when we have more information on State revenues and other budgetary requests. ~' FISCAL IMPACT: The county began charging for Ambulance Transport in November of 2001. Revenue projections for the first year were based on national average collection figures. Actual collections have been better than the national average because most people in Roanoke County have insurance and because our collection rates are very good. This has provided $280,000 in additional revenue that can be used for these or other competing needs. Our first priority is to fund the four additional positions for Masons Cove to free up the floating "over-hires" to be used throughout the system. It will be necessary to appropriate $180,000 for this purpose and a resolution has been attached for your approval. This leaves $100,000 of the fees generated, to be used for other Fire and Rescue needs. If the Board wishes to provide ambulance coverage at Catawba Station, you should appropriate the remaining $100,000 plus $35,000 from general fund revenues for this purpose. You will need to authorize three additional firefighter/paramedics for this purpose. STAFF RECOMMENDATION: Staff requests permission to staff the Masons Cove station with four additional paramedic firefighters and requests an appropriation of $180,000 from the increased revenue generated by Fee for Transport. This action will continue the 24-hour ALS ambulance services in the Masons Cove and Catawba coverage areas that we have provided on a temporary basis. ••W^^ V, O .~ N ~ O O U N ~ I Q ~~ ~~ U~ v d L ~ ~ ~ L(~ l(~ L1~ LCD 0 ~ ~ ~ ~ V ~ 'd r r r r Q J ~ L ~ ~ ~ ~ I~ tC~ to ji ~ N N N N ~' N N O r ~- ~ ~ N r r U J J J J J J J J J ~ ~~ Q Q Q Q Q Q Q Q Q ~ ~ I~ ~ f~ 1~ 1` 1~ ~ to ~ W G V N N N N N N r r r C y N L ~ O ti ~ O ~ tf'~ M r M O M ~, M d C a- ~ ~ ~ ~ .~ ~ ~ Y c c ~~ w t6 Z ~ c •i Q ~ c ~ c ~ o ~ p U N ~ a~ ~ L ~ ~ ~ ~ H ~ C - .. ~ ~ c J ~ ~ ~ c ~ U O ~ ~ ~ p '~ o 2 > j ~ o ~° ~ ~ c ,~c ~ ~ +~ U c F- t U ~ _ U ~ m c m ca o ~ ~ C O tC) M N 01 ~ f~ ~ CO .~- 00 ~ r 0 a N c 0 a~ U C jE c N m M O O N ,--I .-~ L L LL ~~ v / O .~ (~) \J ~~ V ~~ ^ .~ ^\ ~/~~~1 VA• •^ rv^/ V • v ' U ~ N ~ O •^ N v^,, •~^ /1 U~ ~ O CD ~ M ~ O ~ ~ ~ ~ d' M M M M O H L -C ~ '`~ ~ ~' O CO ~ N 1~ N ct M M N r' lf~ ~ N ~ N ~ O ~- ~ `- 7 L d ~ 'C M ~ O c}' ti N O ~ N N ti ~- ~ tf) ~-- ~ e- CO O d' d' 7 L ~ ~ ~ ~ r- U7 O N ~ N d' ~ ~- ~- N ~ O I` M to M N N ~ L ~.+ ~~ O ~ O ~ M N M N N ~- ~ N O ~- O N ~ O CO M ~ ~ ~ d ~ U Q ~ Z U ~ Q c~ o ~ ~ ~ ~ ~ ~ ~, ~ ~ ~, o . ~ ~, ~ _ ~ ~ •L U ~ a~ ~ Y ii ~ ~ ~ ~- ~ ~ a~ c ~ ~ ~ -a U ~ ~ ~ ~ ~ c 3 o ~ W ~ ~ 2 li ~ U > ~ ~ m m U ~ U ~ L G ~ O R~ lf) O Cfl M N ~ ~ ~ M ti ~ d' ~~ Z N C N 0 m M O 0 N i ro N °~ V n~ nW, W ^~ W ~--+ U ~O ~'~"" O V / r~~ v / O U U (a U V C m O d ~ O O LL O M M ~ ~ d4 Efi ~ ~} ~ 7 C C Q a+ . ~ V O O O O O ~ ~ O V ~ ~i O a° °o a°o N cQ ~ ~ ~ 0 Z ~w o 0 0 ~o o C O M ~ V Q _ M 69 b9 d 9 J J ~ L Q Q d ~ ~ O ~ ~ U N W ~ d' M f~ o o U w N ca o ~ ~ ~ U H N L 0 L CQ.. C -~ C L U M C N N m M O 0 N .-i L L LL AGENDA IT NO. ~- ' ~' ~~~~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ (~ t`~Y V~-'i 'C ~i~ ADDRESS: C~.~ ~ t~ ~ C~ ~ ti ~ ~%% ~ ~ (,~~ Y~ l ~`~1,~-- PHONE: C~~C~ ~5-" GROUP/ORGANIZATION: )1~1 ~~;U-Z ~~{~ ~~ ~ Dia~.e. Childers -meeting remarks From: "annie krochalis" <anniekrochalis@swva.net> To: <dchilders@co.roanoke.va.us> Date: 2/11/03 8:48PM Subject: meeting remarks oops, I took notes on the copy I meant to leave with you !annie Board of Supervisors February 11, 2003 Comments on request to staff Catawba Fire and Rescue Annie Krochalis MA, CAGS Secretary, Bent Mountain Civic League 9428 Patterson Drive Bent Mountain, Va. 24059 - _ - Page 1 I am here today to repeat my support for full staffing of Roanoke County Fire and Rescue squads. Catawba is the only area with no neighborhood service. (Read Mountain is staffed by another locality.) The Civic Leagues of the areas with small stations (Bent Mountain, Mount Pleasant, and Catawba) have long supported each other in requests for staff. It is a matter of public safety. The one staff position assigned to Catawba has been reassigned, and was proposed again at the work session. This will not staff a shift. I suggest that the County assign the "three over-hires " to Catawba, or develop new positions as Mr. Church has requested. Our more rural areas of the County are also areas that include commuter populations. These commuters include farmers and orchardists who must generate supplemental income. Roanoke County is fortunate to have a tradition of volunteer service in Fire and Rescue. The County is not immune to the reality of an increasing need for career personnel coverage on Gam to 6pm shifts. The coverage that was promised to Catawba in the last 2 staffing proposals has not been maintained since the position was reassigned. It is simply their turn. It is simply time to accept the reality that our County includes rural areas of equal value to other areas of the County. Andrea B. Krochalis, MA,CAGS The Paw And Whisker Email anniekrochalis@swva.net .- ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-3 AMENDING AND SUPPLEMENTING A RESOLUTION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ADOPTED ON OCTOBER 22, 2002 WHICH AUTHORIZED THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia (the "County") on October 22, 2002 adopted a resolution (the "October Resolution") authorizing the issuance of general obligation refunding bonds to refund all or a portion of the County's General Obligation Public Improvement and Refunding Bonds, Series 1993 (the "Series 1993 Bonds"); and WHEREAS, the County's staff, in consultation with its financial and legal advisors, has subsequently identified the County's General Obligation Water System Bonds, Series 1991 (the "Series 1991 Bonds") as additional refunding candidates; and WHEREAS, the Board desires to amend and supplement the October Resolution to accommodate the refunding of Series 1991 Bonds and Series 1993 Bonds according to a single plan of finance; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA 1. Certain Amendments. The Board hereby makes the following changes to the October Resolution to accommodate the additional refunding candidates: (a) All references to the "Prior Bonds" shall include the Series 1991 Bonds; and (b) All references to "Resolution" in the form of bond set forth in Exhibit A to the October Resolution shall refer to the October Resolution as amended and supplemented by this Resolution. 2. Effective Date. This Resolution shall take effect immediately. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Paul M. Mahoney, County Attorney I hereby certify that the foregoing is a true and correct copy of Resolution 021103-3 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, February 11, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors -2- ACTION NO. ITEM NO. E - ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: February 11, 2003 Amendment to resolution approving the refunding of outstanding County of Roanoke General Obligation Public Improvement and Refunding Bonds, Series 1993, to also include Series 1991 Diane Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: On October 22, 2002, the County Board adopted a resolution approving the issuance of up to $30 million to refund the outstanding County of Roanoke General Obligation Public Improvement and Refunding Bonds, Series 1993 (currently $26,810,000). The underwriterthat has been selected to negotiate the sale anticipates that we may also have savings from including the outstanding Series 1991 Bonds (currently $1,525,000). In order to include these bonds, it is necessary to amend the resolution adopted on October 22, 2002 to include reference to the Series 1991 bonds. This can be accomplished within the $30 million threshold that was originally established in the resolution. FISCAL IMPACT: As stated in the earlier board report, because of redemption provisions, the earliest date that a current refunding bond can be issued is March 1, 2003. The current estimate of savings is approximately $136,000 annually through June 30, 2021, for a total savings of $2,595,000 (present value of $1,913,000). This is a 7.2% savings on the remaining debt service. Portions of this refunding savings will be in the water and sewer funds. "~. '" ,"~ STAFF RECOMMENDATION: Staff recommends approving the attached resolution to add the Series 1991 general obligation bonds to the approved refunding. Staff also recommends that the portion of savings that is not in the water and sewer fund be used to fund ongoing County capital projects, such as the vehicle maintenance and building maintenance program that will be discussed by the Board in work session later today. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION AMENDING AND SUPPLEMENTING A RESOLUTION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ADOPTED ON OCTOBER 22, 2002 WHICH AUTHORIZED THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia (the "County") on October 22, 2002 adopted a resolution (the "October Resolution") authorizing the issuance of general obligation refunding bonds to refund all or a portion of the County's General Obligation Public Improvement and Refunding Bonds, Series 1993 (the "Series 1993 Bonds"); and WHEREAS, the County's staff, in consultation with its financial and legal advisors, has subsequently identified the County's General Obligation Water System Bonds, Series 1991 (the "Series 1991 Bonds") as additional refunding candidates; and WHEREAS, the Board desires to amend and supplement the October Resolution to accommodate the refunding of Series 1991 Bonds and Series 1993 Bonds according to a single plan of finance; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA 1. Certain Amendments. The Board hereby makes the following changes to the October Resolution to accommodate the additional refunding candidates: (a) All references to the "Prior Bonds" shall include the Series 1991 Bonds; and ~~ (b) All references to "Resolution" in the form of bond set forth in Exhibit A to the October Resolution shall refer to the October Resolution as amended and supplemented by this Resolution. 2 Effective Date. This Resolution shall take effect immediately. -2- 7 ACTION NO. ITEM NO. ~'~'' ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE The unexpired three-year term of Gary L. Kelly who resigned effective December 31, 2002. This term will expire on December 31, 2003. 2. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) James W. Hufton, representing the Hollins District, and Linda Lang, representing the Windsor Hills District, have resigned from the Commission. Members of the commission are looking for citizens to replace these vacancies and will make a recommendation. There are no term limits for these appointments. The Commission for Senior and Challenged Citizens has recommended Ms. Marie Papp, Hollins Magisterial District, who has indicated that she would be willing to serve. 3. GRIEVANCE PANEL The three-year term of Raymond C. Denny, Alternate, expired October 10, 2001. Ms. Lee Blair has been contacted and indicated that she would be willing to serve. Her name has been placed on the consent agenda for confirmation at this meeting at the request of the Board. µi-Y 4. ROANOKE VALLEY RESOURCE AUTHORITY The unexpired four-year term of Douglas J. Anderson who resigned effective November 30, 2002. This term will expire on December 31, 2005. .' ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 11, 2003 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -December 17, 2002, January 17 and January 28, 2003 2. Confirmation of appointments to the Grievance Panel and the Roanoke Regional Airport Commission 3. Resolutions of appreciation upon the retirement of the following individuals: (a) Anita G. MacKenzie, Sheriff's Office, after twenty-four years of service (b) Ernest R. Miller, Jr., General Services, after thirty-one years of service (c) Ruben L. Roseboro, Fire and Rescue Department, following twenty- seven years of service (d) Robert R. Smith, Jr., Fire and Rescue Department, following 19 years of service 4. Acceptance of water and sewer facilities serving Plantation Grove, Section 3 and 4 5. Request to accept and appropriate grant in the amount of $198,006 on behalf of Unified Human Services Transportation System 1 Y That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development John Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources Anne Marie Green, Director, General Services Gerald Holt, Sheriff Richard Burch, Chief, Fire & Rescue 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA ~~~~ BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 11, 2003 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -December 17, 2002, January 17 and January 28, 2003 2. Confirmation of appointments to the Grievance Panel and the Roanoke Regional Airport Commission 3. Resolutions of appreciation upon the retirement of the following individuals: (a) Anita G. MacKenzie, Sheriff's Office, after twenty-four years of service (b) Ernest R. Miller, Jr., General Services, after thirty-one years of service (c) Ruben L. Roseboro, Fire and Rescue Department, following twenty- seven years of service (d) Robert R. Smith, Jr., Fire and Rescue Department, following 19 years of service 4. Acceptance of water and sewer facilities serving Plantation Grove, Section 3 and 4 5. Request to accept and appropriate grant in the amount of $198,006 on behalf of Unified Human Services Transportation System 1 ~.. ~~~ That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ..r ~. ~ December 17, 2002 783 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 December 17, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday and the second regularly scheduled meeting of the month of December, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: RECOGNITIONS Chairman Church recognized Lindsey Rigsby and Amanda Trout, students from William Byrd High School, who were attending the meeting to complete their community service for the Beta Club. December 17, 2002 785 Facilities programs served 162 adults in Roanoke County. The RELATE Project (Relationship Education Leading Adolescents Towards Empowerment) is a collaborative effort between the SARA (Sexual Assault Response and Awareness) Program and Alternatives, Inc. 160 Roanoke County students participated in this training. Outpatient services in mental health through the Psychiatric Service Program served 148 Roanoke County clients this year. Governor Warner has publicly stated that a major reconfiguration of the public system of care for the mentally disabled is underway but BRBH is hopeful that within the next few years positive changes statewide and locally will be made. They will keep the Board informed of these changes as they become finalized. They will continue to minimize the disruption of services during this period of extremely limited resources. When they submit their funding request for FY 2004, it will be with full recognition that the budget crisis has affected everyone. She thanked the County for their on-going support. Chairman Church, on behalf of the Board, thanked Ms. Gliniecki and Mr. Sikkema for the work that they do. 2. Presentation of revised Citizen Handbook. (Dan O'Donnell, Assistant County Administrator) Mr. O'Donnell advised that the third edition of the Citizen Handbook has been completed and introduced Joel Shelton, a student intern who worked on the Handbook . Mr. Shelton is currently a sophomore at Virginia Tech studying political science and history. Mr. O'Donnell complimented Mr. Shelton for the excellent job that he did revising the Handbook. Mr. Shelton advised that the Handbook is the result of the efforts of many individuals and thanked Elmer Hodge, Wanda Riley and Janet Harris for their assistance. December 17, 2002 787 snow. This was the first year that the local governments in Virginia received cell phone emergency calls. Prior to July, 2002, those calls went to the State Police. The Board authorized additional staff positions in the dispatch center to handle the increase in calls. He advised that the injuries, accidents and delays were regrettable but the handling of a storm of this size was a difficult task for the Virginia Department of Transportation (VDOT) and emergency personnel. He advised that the safety of citizens is a top priority and meetings have already begun with VDOT, the State Police, the Franklin County Sheriff's Office, the Roanoke County Fire & Rescue and Police Departments to improve communication, coordination and response time. Chief Lavinder advised that on a normal afternoon in November or December, there are approximately 400 police emergency ornon-emergency calls. On December 4tn, . there were 1,054 calls which is approximately three times the normal volume. To handle the anticipated calls, they already had additional dispatchers in the Center and the day shift was held over for eight to ten hours. There were approximately 84 automobile accidents reported and officers were available to work all of the accidents involving injuries. Chief Burch advised that the Fire & Rescue Department handled approximately three times the normal number of calls and most involved accidents. There were several fire alarms but no working fires. There were three critical accidents but the Fire & Rescue staff were able to get to these in a timely manner. Primary problem areas were I-81 where some of the serious accidents occurred with traffic backup, West Main Street in Salem, and Route 116 from Mount Pleasant Fire Station to Franklin County. The Fire & Rescue Department had a staff meeting prior to the storm and assigned personnel to two areas to cover both sides of the County. A Battalion Chief was also assigned to the Emergency Dispatch Center to assist with the fire and rescue dispatches. December 17, 2002 789 experienced during this storm. Staff did an outstanding job and learned some things to help in the future. Supervisor Flora advised that with the snow coming later in the day, the pavement warmed up so that the first snow melted. Then the pavement froze and there was ice with snow on top. There is really nothing that can be done to get around on ice and even with advance planning, if this happened again, the event could not be controlled. Supervisor Altizer advised that he identified with the problems on Route 116 and Windy Gap Mountain. The biggest problem was that everyone was on the road at the same time trying to get off Route 220 to go over Windy Gap Mountain which created more problems. He though that the County personnel performed as best they could and that the advance planning did help but there are some times that circumstances prevent favorable responses to situations. Supervisor Church advised that County citizens should know that staff took the time to look into their concerns about the situation and are attempting to make adjustments for future events. Mr. Hodge thanked the news media for their assistance during the snow and suggested that the media could be of assistance in providing information about storms and road conditions to all citizens. IN RE: NEW BUSINESS 1. Request for a~pro~riation as a result of operations for the year ended June 30, 2002. (Diane D. Hyatt, Chief Financial Officer) A-121702-1 Ms. Hyatt advised that KPMG has completed their audit of the financial December 17, 2002 '791 Ms. Hyatt reported that the results of operations of the Roanoke County Schools for the Year Ended June 30, 2002 were presented to the School Board on November 21, 2002, and approved on December 9, 2002. The Schools ended the year with a surplus of $4,008,278. The School propose to appropriate $650,000 to buses, $39,000 to encumbrances, $365,000 to Architectural and Engineering for Phase II, $100,000 for renovation at Cave Spring High School, $65,000 for Carpet and flooring and reserve $2.8 million for the anticipated state budget shortfall which will be added to the $738,000 reserved from 2001. She requested that the Board approve the following actions: (1) Fee for Transport fund in excess of budget in the amount of $220,484 be appropriated to the Fire and Rescue Department; (2) $450,000 be appropriated to vehicle replacement; and (3) $736,711 be appropriated to a Reserve for Revenue Shortfall. Supervisor McNamara advised that as a member of the Audit Committee, he commended both the administration and School staffs for their efforts. He advised that a negative .3% variance of actual revenues to budgeted revenues is very good. He was also appreciative that the schools are adding 70% of their surplus to the funds reserved from last year which they did not need to use. He is pleased that the Board is adding funds to a reserve account this year and believes that the County's fiscal condition is sound. In response to SupervisorAltizer's inquiry, Mr. Hodge advised that the County has a Vehicle Management Policy which has been developed over the years for replacement of vehicles. This policy is tailored to different departments and vehicles and includes factors such as mileage, hours of operations, and type of use. In the last two years, there has been no funding mechanism for replacing vehicles and purchases have December 17, 2002 7g3 John M Chambliss, Assistant County Administrator) R-121702-2 Mr. Chambliss advised that on October 8, 2002, the Board adopted Resolution 100802-2 declaring a drought disaster in Roanoke County so that the County could appeal to the U. S. Department of Agriculture for financial assistance for farmers. Through the Cooperative Extension Agents, the County and some of the surrounding counties filed preliminary reports earlier in the summer and this declaration was one of the required documents. The declaration and the request from nine other localities was forwarded to the Secretary of the U. S. Department of Agriculture on October 17 by Governor Warner. At that time, there were 28 other Virginia localities that had filed information after the September 19th deadline set by the U. S. Department of Agriculture. There were 68 localities that had filed for some type of assistance. At this time, Roanoke County has not been approved for assistance for the farmers. There are approximately 5,000 head of cattle on farms in Roanoke County which could have been eligible for amounts ranging from $13.50 to $31.50. Staff has continued to speak with State and Federal officials requesting intervention on behalf of the farmers and that other funding be made available since the money previously allocated for this purpose has been expended. Mr. Chambliss requested that the Board adopt a resolution asking the Federal legislators to work on behalf of Roanoke County to find assistance for farmers who suffered losses as a result of the recent drought disaster. The benefit to Roanoke Countyfarmers could range from $67,500 to $150,000. Supervisor Church advised that he had received inquiries about this situation and that he spoke with Congressman Goodlatte and Senator Allen but did not find any encouragement. In response to Supervisor Church's inquiry, Mr. Chambliss advised that December 17, 2002 795 the Farm Bureau that would make staff aware of any time table that would affect farmers. Mr. Chambliss advised that staff would be more diligent in watching for programs and opportunities beneficial to the farm community. Supervisor Minnix advised that he found it hard to understand why any program would give localities the opportunity to apply for aid and close applications on the same day. In response to Supervisor Church's inquiry about other localities having advance information, Mr. Chambliss advised that the some of the localities had information from their meetings with extension agents. Mr. Jon Vest, Agriculture Agent for Roanoke County, advised that as Mr. Chambliss explained, in Julyflash reports were completed and filed since Roanoke County, like other counties, was in a potential situation to have a drought disaster declaration awarded in the fall. At that time, it was the consensus of the Extension Agents that there was not enough drought disaster damage in any of the counties that would account for an actual declaration at that time. The actual analysis of damages was done in August and Botetourt County, which was experiencing a greater loss than any other county, and its adjacent county were considered at the same time. Botetourt and Craig Counties filed an initial report in late August. Roanoke County was still in a moderate drought phase, and no deadline had been given to anyone. The date of September 19t" as a deadline for submission was first heard at a Farm Service Agency training meeting. On September 21St the Farm Service Agency contacted Mr. Vest and by September 24t",all the drought reports and analysis were completed. The County approved the declaration on a timely basis and Mr. Vest had no explanation as to why September 19t" was chosen as the deadline. In response to Supervisor Church's inquiry, Mr. Vest advised that a county cannot apply for aid without a record of damages. In the specific time frame, Roanoke December 17, 2002 797 trying to identify funding alternatives which could benefit the Roanoke County farmers who suffered losses as a result of the drought disaster. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Supervisor Minnix moved to approve the first readings and set the second readings and public hearings for January 28, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None 1. First reading of ordinance to rezone from R1, Low Density Residential District, to C-2 General Commercial District, and to obtain a Special Use Permit on a .6 acre parcel for the operation of a used automobile dealership located at 6521 Bent Mountain Road, Windsor Hills Magisterial District, upon the petition of Michael W. Christley. 2. First reading of ordinance to obtain a Special Use Permit to construct a religious assemb~/ facilities on 3.28 acres, located at 7300 Williamson Road, Hollins Magisterial District, upon the ,petition of Sovereign Grace Community Church. December 17, 2002 799 Supervisor Minnix moved to approve the first reading and set the second reading for January 14, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the acquisition of and dedication of certain real estate and necessary easements for the construction of the Indian Grave Road Extension and U S Route 220 intersection improvements. (Elmer Hodge, County Administrator; Arnold Covey, Director of Community Development) Chairman Church announced that this item had been moved to Item T-7 in the evening session so that citizens could attend. 2. Second reading of an ordinance amending Section 12-8 of the Roanoke County Code "Adoption of State Law" to incorporate by reference the authority to enforce certain laws and regulations concerning vehicle safety inspections (Paul Mahoney, County Attorney) 0-121702-3 Mr. Mahoney advised that there have been no changes since the first reading of the ordinance. There was no discussion. December 17, 2002 801 deemed to refer to the streets, highways, and other public ways within the county. Such provision and requirements, as amended from time to time, are hereby adopted and made a part of this chapter as fully as though set forth at length herein, and it shall be unlawful for any person within the county to violate or fail, neglect or refuse to comply with any such provision or requirement; provided, that in no event shall the penalty imposed for the violation of any provision or requirement hereby adopted exceed the penalty imposed for a similar offense under the state law hereby adopted. The phrase "all of the provisions and requirements of the laws of the state" as used hereby shall be construed to include all amendments to said laws made effective after the effective date of this ordinance provided such state law has been adopted by the General Assembly and as signed by the Governor, and provided further that such amendment to this code shall become effective on the same date as the effective date of the state law. 2. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None IN RE: APPOINTMENTS 1. Roanoke County Plannina Commission (Appointed by District) Supervisor Altizer nominated Steve Azar to serve afour-year term on the Planning Commission representing the Vinton Magisterial District. His term will expire December 31, 2006. IN RE: CONSENT AGENDA R-121702-4 Supervisor Minnix moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None RESOLUTION 121702-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA December 17, 2002 4. Future School Capital Reserve IN RE: CLOSED MEETING 803 At 4:26 p.m., Supervisor Church moved to go into Closed Meeting following the work sessions pursuant to Code of Virginia 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None IN RE: WORK SESSIONS 1. Work session to uQdate year-to-date revenues and FY 2002- 2003 revenue projections Brent Robertson Budaet Director) The work session was held from 4:40 p.m. until 5:00 p.m. Mr. Robertson advised that several months ago, the Board requested more comprehensive results from staff on revenues. He reviewed the revenue adjustments made to the current year which are necessary based on the actual audited figures from FY 2002. He advised that the revenue projections are on target and that positive adjustments of $87,035 were made. He advised that the second quarter figures for the County should be available for review by the second week in January. Mr. Pete Geisen, Roanoke County's Assistant for Legislative Relations Contact, was present, and advised that there is a lot of speculation but nothing definite at this time concerning the Governor's budget. December 17, 2002 805 It was the consensus of the group to move forward with scheduling a dinner with the legislators and representatives from several localities during Legislative Day in Richmond on January 23, 2003 at the SunTrust Building. IN RE: CLOSED MEETING The Closed Meeting was held from 6:30 p.m. until 6:45 p.m. IN RE: CERTIFICATION RESOLUTION R-121702-5 At 7:00 p.m., Supervisor Church moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None RESOLUTION 121702-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution and carried by the following recorded vote: December 17, 2002 $ 0 7 complex for their outdoor sports team. In May 2002 a representative of Roanoke Catholic School contacted Roanoke County Parks and Recreation to see if there was a park site (convenient to their campus), as well as interest in a potential partnership, to improve and/or develop facilities in return for long-term use by Roanoke Catholic. Specifically they requested a game and practice soccer field, a game and practice football field, one 300' baseball field, and a softball field. In addition to fields, there was also a need to develop support facilities including a restroom/concession stand, expanded parking, and the lighting of the football/baseball field as well as other support amenities. After conferring with County Administration and the Parks, Recreation & Tourism Advisory Board members, staff recommended Vinyard Park as a potential site. Vinyard Park was identified for numerous reasons: • The proposed development plan matches the identified needs of the Vinton Booster Club and has the strong support of the Vinton Booster Club. • It is located 3.2 miles from the Roanoke Catholic campus. • The majority of times of use required by Roanoke Catholic (Monday-Friday from 3:30 to 5:30 p.m.) are times that are not used by the Booster Club and are readily available. • It has enough fields and/or land to accommodate the majority of Roanoke Catholic's needs. • Required capital improvement costs fit within the available budget of Roanoke Catholic. Mr. Haislip advised that the Vinton Booster Club, working in conjunction with Roanoke County, had identified Vinyard Park for development as a premier sports complex. The existing park master plan was recently updated to include a 300' baseball field, restroom and concession building, lighted football game field, batting cages, trails, etc. Recognizing that this potential partnership would generate interest and require cooperation within the community, staff met with members of the Vinton Booster Club to December 17, 2002 809 • Installation of lights on the joint football/baseball field • Expansion of parking and trails • Construction of a restroom/concession stand • Installation of football and baseball scoreboards • Construction of dugouts and bleacher pads at the baseball field These improvements have a combined value of $198,500 which will be paid to the contractor of Roanoke Catholic's choice. All improvements shall be pre- approved by Roanoke County and built to Roanoke County standards. In addition to capital improvements, Roanoke County Parks, Recreation and Tourism will receive a total of $65,000 for short and long-term maintenance and small improvements. These payments will be spread over six years, with $15,000 received when the lease is executed and $10,000 per year for the next five years. The length of the agreement is 15 years with an additional 5-year renewal subject to approval by the County. Following the 5-year renewal period, use will be on a year-to-year basis. Any extension beyond the initial 15 year lease will require Roanoke Catholic to pay yearly rental fees based on the existing field rental rates, less 25%. Included in the agreement is a buyout clause that stipulates that if Roanoke County wishes to cancel this agreement within the 15-year period, the County shall give two years notice plus pay the value of the depreciated improvements. Overall, staff feels this is an excellent opportunity for both Roanoke County citizens and Roanoke Catholic School and recommends the Board support the proposal. The value of this agreement is $328,500. The lease has provided for additional and routine day to day maintenance costs ($65,000), as well as providing for small capital maintenance improvements. It allows Roanoke County to develop planned December 17, 2002 811 the Dioceses of Richmond, and Mr. Ray-Eric Correia, President of Roanoke Catholic School. Mr. Wall advised that it has been a pleasure working with Mr. Haislip and Mr. Mahoney. Bishop Sullivan could not be present at this meeting but he was very pleased with the results. Mr. Correia advised that they are very excited about this partnership and expressed his appreciation to Mr. Haislip and the Vinton Booster Club. He stated that Roanoke Catholic is looking forward to a rewarding partnership with the County and students are looking forward to having a home base. Mr. Haislip introduced the members of the Parks, Recreation & Tourism Advisory Committee who were present: Chairman Jack Griffith, Bobby Semones, Roger Falls, and those present from the Vinton Booster Club: Barry and Susie Adams; Greg Barton, Softball Coordinator; David Nice; Anthony Amos, Past President; Barkley Green, In-Coming President; and Terry Kelly, Baseball Coordinator. Supervisor Church extended appreciation to all of those present and those in the background who worked on this project for their assistance. Supervisor Minnix expressed appreciation to Mr. Haislip and his staff. Supervisor Altizer moved to approve the first reading and set the second reading for January 14, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES December 17, 2002 813 0-121702-6 Ms. Scheid advised that this property is zoned R-1 which requires a special use permit to operate a beauty salon. Documentation of a medical infirmity that necessitates the petitioner to stay at home is also needed. The special use permit allows the operation of a one-chair beauty salon at the home. Ms. Atkins has documented her medical infirmity which involves being unable to stand for long period of time and wants to continue to work part-time from her home. The Planning Commission voted unanimously to approve this request. There was no discussion and no citizens present to speak on this item. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None ORDINANCE 121702-6 GRANTING A SPECIAL USE PERMIT TO LOTS M. ATKINS TO OPERATE A HOME OCCUPATION FOR A BEAUTY SALON TO BE LOCATED AT 3105 DAVIS AVENUE (TAX MAP NO. 77.06-2-19), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Lois M. Atkins has filed a petition for a special use permit to operate a home occupation for a beauty salon to be located at 3105 Davis Avenue (Tax Map No. 77.06-2-19) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on December 3, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on November 19, 2002; the second reading and public hearing on this matter was held on December 17, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Lois M. Atkins to operate a home occupation for a beauty salon to be located at 3105 Davis Avenue (Tax Map No. 77.06-2-19) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the December 17, 2002 815 listed on the charts as a private heliport. Mr. May further explained that he will not be giving instructions for flying the helicopter and he will not have any fixed wing aircraft. Supervisor Church recognized Alan May, the son of the petitioner, who was present. Supervisor Church advised that Alan May participated in a previous Student Government Day representing the Catawba District and is one of the best golfers in the area. There were no citizens present to speak on this item. Supervisor Church moved to adopt the ordinance with conditions. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None ORDINANCE 121702-7 GRANTING A SPECIAL USE PERMIT TO RICKY A MAY TO OPERATE A PRIVATE AVIATION FACILITY ON 2.19 ACRES LOCATED AT 2213 ZANA ROAD (TAX MAP NO. 44.02- 1-17), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ricky A. May has filed a petition for a special use permit to operate a private aviation facility on 2.19 acres located at 2213 Zana Road (Tax Map No. 44.02-1-17) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on December 3, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on November 19, 2002; the second reading and public hearing on this matter was held on December 17, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ricky A. May to operate a private aviation facility on 21.9 acres located at 2213 Zana Road (Tax Map No. 44.02-2-17) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Ptan pursuant to the provisions of § 15.2- 2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1. The heliport shall be located on an existing graded area to the west of the petitioner's home, at an elevation of approximately 1,150 feet. 2. The heliport shall be used during daylight hours only. December 17, 2002 817 the property. (3) All animal waste shall be managed in a proper manner so as to not create a nuisance or health hazard to adjoining or nearby property owners. In response to Supervisor McNamara's inquiry about the down-zoning of the property, Ms. Scheid advised that in R-1, you can have a private stable with a special use permit but the definition of a private stable only deals with ponies or horses. The petitioners had to request down-zoning to the agricultural district to allow them to keep llamas. Ms. Scheid further advised that the basis of the property would not change for assessment purposes considering that the residential use is not changing and it is not being subdivided. Supervisor McNamara asked Mr. Mahoney since this will not be zoned agricultural, could the property qualify for a lower tax assessment. Mr. Mahoney advised that there is a minimum acreage requirement for a lower tax assessment which he believes to be ten acres and this property does not meet that condition. There were no citizens present to speak on this issue. Supervisor McNamara moved to adopt the ordinance with conditions. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None ORDINANCE 121702-8 TO CHANGE THE ZONING CLASSIFICATION OF A 6.15-ACRE TRACT OF REAL ESTATE LOCATED AT 7604 MOUNT CHESTNUT ROAD (TAX MAP NO. 85.04-1-12) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF AR WITH CONDITIONS UPON THE APPLICATION OF JOE AND MELISSA LANKFORD WHEREAS, the first reading of this ordinance was held on November 19, 2002, and the second reading and public hearing were held December 17, 2002; and, December 17, 2002 g ~ g Johnson. Catawba Magisterial District. Janet Scheid, Chief Planner 0-121702-9 Ms. Scheid advised that the petitioners live on property zoned AG-1 and they are interested in operating a commercial kennel on 2.6 acres. The Planning Commission discussed at length with them the size of the kennel, the size of the runs and the impact that this would have on the community. They were concerned about the number of dogs, how waste would be handled, and the issue of barking dogs and noise. They will have kennel silencers as required by the ordinance when the dogs are inside but when they are outside, there is no way of controlling the barking. One of the conditions suggested by the Planning Commission is that the dogs be housed inside from 7 p.m. until 7 a.m. and the petitioners have agreed to that condition. Ms. Scheid described the other conditions suggested by the Planning Commission as follows: (1) There shall be a limit of 35 dog runs allowed with this facility. (2) Aseptic system shall be required for the disposal of all animal waste for this facility or another method approved by the Health Department to prevent contamination of the adjoining creek. (3) There shall be a maximum of 10 feet of signage for the use. Any freestanding sign shall not be lighted. (4) The dogs shall be housed inside the kennel between the hours of 7pm and lam. The Planning Commission unanimously approved the request. Supervisor Church advised that he approved of granting the special use permit because of his knowledge of the family and the rather stringent conditions that have been imposed. There were no citizen presents to speak on this time. December 17, 2002 821 7. Second reading of an ordinance authorizing the acquisition of and dedication of certain real estate and necessary easements for the construction of the Indian Grave Road Extension and U S Route 220 intersection improvements (Elmer Hodge, County. Administrator; Arnold Covey. Director of Community Development) 0-121702-10 Chairman Church advised that this item had been moved from the afternoon session to allow citizens to attend. Mr. Covey advised that the construction plans for the 4-way intersection have been completed. They have obtained all the necessary options for the right-of- ways on the west side of Route 220 but they have been unable to obtain all of the necessary options on the east side of Route 220. Since staff already has the development plans fora 4-way intersection, staff would like to modify the plans and bid both the 3-way and 4-way intersection at this time. Staff is also requesting to move forward with the acquisition of the necessary right-of-way easements. In response to Supervisor McNamara's inquiry, Mr. Covey advised that the County has secured right-of-way easements from the Indian Grave Partnership, Joel Shepherd, Milton Miller, and the Schools and County. The Indian Grave Partnership and Mr. Shepherd were able to work out a deal to improve their parking lots and secure an entrance to enhance both properties. Supervisor Minnix advised that he would move to approve this ordinance to move forward and felt that bidding both of the 3-way and 4-way intersection was December 17, 2002 823 98.0101-75.1 Roanoke County School Board 2. That the acquisition of the real estate described in paragraph 1, either by acceptance of donations of the real estate or upon the payment of nominal consideration, is hereby approved and authorized. 3. That the consideration for each real estate and easement acquisition shall be the payment of nominal consideration of $10.00 cash and the promise of Board of Supervisors to construct a new street and related improvements on the property; and 4. That the dedication of the real estate described in paragraph 1, as well as a portion of certain real estate owned by the Roanoke County Board of Supervisors, referenced by tax map number set out below, to the Commonwealth of Virginia, is hereby authorized: Tax Map No. 98.01-1-74 Roanoke County Board of Supervisors Tax Map No. 98.01-1-1 Roanoke County Board of Supervisors 5. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: He advised that he and Supervisor Flora, as members of the Metropolitan Planning Organization, attended a meeting on Monday to sign an Early Action Compact as it relates to ozone mitigation in the Roanoke Valley. If the program is entered into voluntarily, this will prevent any action by the Environmental Protection Agency against the Roanoke Valley. He felt that another strong reason for getting into this program would be to improve the health of the citizens of the Roanoke Valley. He advised that a document will be presented for Board approval in the near future. Supervisor Minnix: He advised that he has been receiving many calls from citizens concerned that their neighbors' yards and homes are unkempt which causes their property values to decrease. He asked that Mr. Hodge and staff determine December 17, 2002 IN RE: ADJOURNMENT 825 Chairman Church adjourned the meeting at 8:10 p.m. to Thursday, January 2, 2003, at 9:00 a.m. for the purpose of an organizational meeting. Submitted by, Brenda J. Holton, CMC Deputy Clerk to the Board Approved by, Joseph B. "Butch" Church Chairman i ~ ..~, ~~ 57 January 28, 2003 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 28, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of January, 2003. IN RE: CALL TO ORDER Vice-Chairman Flora called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara (arrived at 3:03), Vice Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by Dr. Charles G. Fuller, Pastor Emeritus, First Baptist Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. First reading of an ordinance to rezone .67 acres from C-1 Office 59 January 28, 2003 2. Roanoke Regional Airport Commission Supervisor Minnix nominated Arthur M. Whittaker, Sr. to serve an additional four-year term. which will expire February 10, 2007. IN RE: CONSENT AGENDA R-012803-1 Supervisor Church moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 012803-1 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 28, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -January 2 and January 14, 2003 2. Confirmation of appointments to the Disability Services Board and the Library Board (appointed by district) 3. Donation of .1567 acre portion of land for public right-of-way from Richard A. Blusher, Vinton Magisterial District 4. Request from schools to accept and appropriate $369 from the Virginia Commission for the Arts January 28, 2003 61 Supervisor Flora requested that an additional work session be added to discuss a school grant. It was the consensus of the board to add this as item P-0. IN RE: WORK SESSIONS (4T" FLOOR CONFERENCE ROOM) 0. Work session to discuss the development of regional prevention community coalitions throughout the County. ~Jo Ann Burkholder, Student Assistance Program Administrator) The work session was presented by Ms. Jo Ann Burkholder and was held from 3:45 p.m. until 3:53 p.m. Ms. Burkholder reported that in September 2001 the County received a grant totaling $349,000 to be used to implement programs to enhance the healthy development of youth. Part of this plan includes the implementation of five Regional Prevention Community Coalitions. Board members were asked to submit the names of two individuals in each district to serve on the coalition. 1. Work session to discuss General Assembly process. Paul Mahoney, County Attorne The work session was presented by Mr. Mahoney and was held from 3:53 p.m. until 4:27 p.m. Mr. Mahoney reported that the Charter Bill Amendment to allow the County to impose a tax on tobacco products was defeated 9-6 in the General Assembly. He indicated that most of the tax bills have been referred to the Hanger-McDonnell Tax Study Commission. Governor Warner spoke to County representatives on Legislative Janua 28 2003 63 ~v Elaine Carver reported on pending House Bilt 2792 which would make localities unable to provide support for functions if there were two private sector companies that provide that service. For example, the County currently provides wireless technology to Camp Roanoke, the Town of Vinton, and fire stations. Under this pending legislation, the County would no longer be able to provide this service. Mr. Mahoney indicated that he is continuing to monitor pending legislation, and that the County is one of 15 localities submitting fiscal impact statements to the Virginia Municipal League/Virginia Association of Counties (VML/VACo) to advise them of the impact of pending legislation. 2. General discussion of objectives for 2003. Jose h McNamara, Chairman: Elmer Hodge, County Administrator) The work session was held from 4:27 p.m. until 5:26 p.m. Brent Robertson, Budget Director, reviewed the proposed budget calendar for 2003. Mr. Robertson recommended that the public hearing on proposed tax rates be held on March 11, 2003 and adoption of the tax rates on March 25, 2003. It was noted that the Board can adopt a rate which is lower than the advertised rate. Supervisor Flora recommended that staff consider adopting the budget prior to adopting the tax rates. There was discussion on this matter, with it being noted that the County's practice in recent years has been to set the tax rates early and use this as a factor in determining the budget. Supervisor McNamara emphasized the need Januar 28 2003 65 Y upgrade communication links, provide wireless links, increase security, and reduce redundancy. Bandwidth between buildings and to the Internet has also been increased. She indicated that the total projected cost is $5 million over the next five years. Supervisor McNamara suggested that a revenue stabilization account be established utilizing the amount in excess of our 6.25% General Fund unappropriated balance reserve. Supervisor Flora concurred that capital funding issues need to be addressed, but recommended that the excess amount in the General Fund unappropriated balance be placed in a capital fund and used to either fund the CIP or debt service. Supervisor Minnix emphasized the need to maintain accurate, conservative revenue estimates. It was the consensus of the Board that a funding stream needs to be identified for the County's capital needs. The Board discussed the need to address a comprehensive land use plan; specifically with regard to the impact development is having on roads, water, and sewer. It was suggested that developers should fund the cost of installing satisfactory systems that will result in lower costs to the citizens. There was discussion concerning the impact this change would have on future residential development in the County. The Board identified continued cooperation with surrounding regions as an objective, and discussed the possibility of also involving the City of Salem, as well as Botetourt and Franklin Counties in these regional efforts. It was the consensus of the Board to schedule a retreat in the summer 67 January 28, 2003 NAYS: None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Aaron Conner for his assistance following a robbery at a Roanoke restaurant R-012803-3 Chairman McNamara presented the resolution of appreciation to Aaron Conner. Also present at the meeting were Reggie and Ellen Conner, parents. Supervisor Altizer moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 012803-3 OF APPRECIATION TO AARON CONNER FOR HIS ASSISTANCE FOLLOWING A ROBBERY AT A ROANOKE RESTAURANT WHEREAS, Aaron Conner attends William Byrd High School where he is a football player and was recently named to the Timesland List of "Sizzlin' Sophomores"; and WHEREAS, Aaron was at the Western Sizzlin Restaurant on Orange Avenue on Saturday, January 4, 2003, waiting for a table with his parents and sister; and WHEREAS, Aaron saw a man with a stocking cap approach the cash register, take a fistful of money, and run out the door; and WHEREAS, Aaron decided to get involved when he saw a restaurant worker running after the robber; and WHEREAS, Aaron tackled the robbery suspect from behind and with the aid of two restaurant employees, held him until the police arrived; and WHEREAS, the Roanoke County Board of Supervisors wishes to recognize the bravery and initiative demonstrated by Mr. Conner when he became involved in a potentially dangerous situation without regard for his well being. 69 January 28, 2003 WHEREAS, Ms. Carr is a dedicated teacher who also paints and exhibits her works at approximately 30 shows, contests and exhibits annually, having won more than 70 awards, including several Best in Show Awards, and is currently a Signature member of the Virginia Watercolor Society and the Baltimore Watercolor Society; and WHEREAS, Ms. Carr, for most of the last twenty years, has been an officer in the Southwest Region of the Virginia Art Education Association which is the third largest state art education affiliate in the country; and WHEREAS, Ms. Carr has been chosen as the Southwest Region's Secondary Art Teacher of the Year twice and as Virginia's Secondary Art Teacher of the Year once; and WHEREAS, Ms. Carr's current award "Virginia's Art Educator of the Year" has only been given to a classroom art teacher once in its history and she is the first person to receive this award from the Southwest Region; and WHEREAS, the Board of Supervisors wishes to congratulate Ms. Carr for this award, recognize her excellence as a teacher, and commend her dedication to the art profession. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, congratulates PAT CARR for receiving the Art Educator of the Year Award from the Virginia Art Education Association; and FURTHER, BE IT RESOLVED that the Board of Supervisors expresses its deepest appreciation to Ms. Carr for her many years of teaching and for setting an example by her dedication to the art profession. On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: NEW BUSINESS 1. Resolution affirming the commitment of Roanoke Count to retain the 1932 Seagrave fire truck stationed at the Mt. Pleasant Fire Department. Paul Mahoney, Count Attorne R-012803-5 71 January 28, 2003 Scruggs, one of the founding members of the Mt. Pleasant Fire Department in 1955, was recognized for his service to the citizens of Roanoke County and was presented with a Roanoke County lapel pin. Supervisor Altizer moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 012803-5 AFFIRMING THE COMMITMENT OF ROANOKE COUNTY TO RETAIN THE 1932 SEAGRAVE FIRE TRUCK STATIONED AT MT. PLEASANT FIRE DEPARTMENT WHEREAS, by Resolution 040897-1 the Board of Supervisors designated the 1932 Seagrave Fire Truck stationed at Mt. Pleasant Fire Department as Roanoke County's #1 Fire Truck in recognition of the historical significance of this fire equipment and of the contribution by Chief Wagner and many volunteers in refurbishing this engine and in their joint service to the residents and businesses of Roanoke County; and, WHEREAS, the Board of Supervisors desires to affirm its commitment to maintain the 1932 Seagrave Fire Truck/Roanoke County's #1 Fire Truck at the Mt. Pleasant Fire Station for historical display and for use in appropriated County-wide functions and to not sell or transfer custody, use or ownership of this fire engine to another department or entity without the approval and support of the Mt. Pleasant Volunteer Fire Department. NOW, THEREFORE, BE RESOLVED, by the Board of Supervisors of Roanoke County, Virginia: 1. That the Board of Supervisors affirms its designation of the 1932 Seagrave fire truck as Roanoke County's #7 Fire Truck to be housed at the Mt. Pleasant Fire Station and maintained by personnel of the Mt. Pleasant Volunteer Fire Department with such assistance from Roanoke County as may be reasonably necessary for preserving this fire truck. 2. That the County's #1 Fire Truck shall be made available for appropriate use for County-wide functions as requested by the County Administrator or his designee. 73 January 28, 2003 etp ition of Sovereign Grace Community Church. Janet Scheid, Chief Planner 0-012803-6 Ms. Scheid stated that the petitioners propose to use approximately one third of the available space in the existing building. They plan to alter the interior for a sanctuary, Sunday school classrooms, and possibly office space and a fellowship hall. The petitioner's conceptual interior drawing shows approximately 215 seats in the sanctuary. The church currently has average attendance of 75 worshipers. No exterior alterations are planned. Ms. Scheid reported that the Planning Commission heard this petition on January 7, 2003 and made a motion to approve the request, with the condition that the special use permit is valid as long as the church is a tenant at the location and not a property owner. The motion passed with a vote of 3-0. The County Attorney's Office does not recommend that this condition be attached. Mr. Bruce Chick, 3337 Holyfield Circle, Minister of Sovereign Grace Community Church, indicated that the church's mission is to serve the people and the community. Present at the meeting were members of the congregation. There were no citizens present to speak and there was no discussion on this matter. Supervisor Flora moved to adopt the ordinance with the elimination of the condition. The motion carried by the following recorded vote: 75 January 28, 2003 IN RE: RECOGNITIONS Chairman McNamara recognized Wayne Adams, Assistant Scout Master, and members of Troop 236, Windsor Hills United Methodist Church, who were present at the meeting as part of their requirements to earn a citizenship merit badge 3. Second readin of ordinance to rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Densit Residential District for development of single family housin located at Virginia Secondary Route 688 Cotton Hill Road and Raintree Road, Cave S rin Magisterial District, upon the etp ition of Cotton Hill Land Company, LC. Janet Scheid, Chief Planner A-012803-7 Ms. Scheid reported that this petition was originally heard by the Planning Commission on November 5, 2002. At that time, Mr. Witt voiced concerns about the approval of higher density developments within areas that are not designated for this and do not have adequate public facilities and infrastructure to support them. Mr. Witt moved to deny the request and the motion was passed 4-1. Since that time, counsel for the petitioner submitted a memorandum dated January 16, 2003 requesting that when the petition is heard, that it be remanded back to the Planning Commission. The memorandum also contained the following five proffers along with a set of three concept plans: 77 January 28, 2003 should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and have a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. 6. Developer agrees to dedicate to VDOT the parts of the property that are between Cotton Hill Road and the existing gas line easement except such dedicated area shall not include any land that would make any point of any abutting developed lot less than 120 feet in depth. 7. Designated areas along Raintree and Sylvan Roads, as shown on the plan, shall be left in their natural, undisturbed state. Januar 28 2003 79 Y Development under the current AR zoning (3) Development with an interior road system containing no driveways along Cotton Hill Road, Raintree Road, or Sylvan Brook Road; reduced density; a 60 foot buffer; and a water line easement to allow connection to the public water system. Mr. Boone reported that at the community meeting on January 21, additional concerns were expressed including: afire hydrant along Sylvan Brook Road, buffering along lots 2 through 6 adjacent to the Wildlife Rescue Center, protection of the landscape with a covenant to protect trees in the area, and a dedication to VDOT to provide for the future widening of Cotton Hill Road. Additional proffers have been added to address these concerns. In light of these substantial changes, Mr. Boone requested that this matter be sent back to the Planning Commission for further review. In response to a question from Supervisor Church, Mr. Boone indicated that Proffer #9 only addresses lots 2 through 6 because these are the lots adjacent to the Wildlife Rescue Center which needs additional buffering to meet the guidelines for their continued operation. Mr. Marc Burak, 5832 Kirk Lane, spoke as both a resident of the area and a Lieutenant for the Cave Spring Fire Department. He noted increasing traffic problems due to the growth in the area over the last five years, and voiced concerns about the safety of residents when the weather is bad and the roads become blocked with abandoned cars unable to traverse Cotton Hill Road. 81 January 28, 2003 to the high rates of speed and increased traffic flow. She stated that Cotton Hill Road cannot handle any additional traffic. Ms Pam Berberich, 6679 Mallard Lake Court, indicated that Cotton Hill Road cannot handle the current amount of traffic, and an additional 900 homes have already been approved on the south side of the Parkway. She stated that the schools have been redistricted due to increasing growth, and emphasized that the area is already struggling to deal with the amount of development that has already been rezoned. Mr. Steven Burak, 5832 Kirk Lane, stated that Cotton Hill Road was never intended to handle the volume of traffic it is currently handling, let alone any additional increases. Also, he voiced safety concerns regarding the gas line easements. Ms. Claudine Uivary, 5865 Cotton Hill Road, has been a resident of the area since 1956 and stated that improvements to the road need to be made due to the increasing growth and traffic. Supervisor Minnix stated that development in the County cannot be stopped, but the process can be managed to maintain a minimum impact on the citizens. He stated that if it was within his power, he would delay this project until the road can be improved. However, this development will proceed under either AR zoning or R-1 zoning with reduced density. He also expressed concerns about the speed limit, Januar 28 2003 $3 Y Brook Road. She stated that the driveways along Raintree Road cannot be developed due to the fact that this is National Park Service property. VDOT also has expressed reservations about the driveways proposed along Cotton Hill Road, and indicated that the developer would have to show that adequate site distance exists. Supervisor Church stated that this development will proceed regardless of whether this petition is denied by the Board of Supervisors. He voiced concerns about returning this matter to the Planning Commission, and indicated that it presents a conflict for other petitioners who have not had the benefit of having their projects returned to the Planning Commission for further review rather than denial of the application. Supervisor Church indicated that this could potentially establish a precedent for developers repeatedly coming to the Board and requesting that matters be sent back to the Planning Commission. Supervisor Flora indicated that this project has demonstrated substantial revisions which merit it being returned to the Planning Commission for further review. He concurred with the issues raised by Supervisor Minnix with regard to traffic congestion, the need for a signal light, and speed limit. He stated that in this situation, the Board is faced with making a decision on the lesser of two evils. The development is going to proceed, and the Board must decide if this will proceed under AR or R-1 zoning. January 28, 2003 85 Supervisor Flora: (1) He reminded staff to follow up regarding a letter to VDOT requesting a reduction in the speed limit on Brambleton Avenue/Route 221. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 7:25 p.m. until Friday, January 17, 2003 at 12:00 noon to attend the Regional Leadership Summit hosted by the City of Roanoke at the History Museum and Historical Society located in Center in the Square. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph P. McNamara Chairman r .~ 51 January 17, 2003 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 17, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the History Museum and Historical Society of Western Virginia, Center in the Square, this being an adjourned meeting from January 2, 2003 for the purpose of attending the Greater Roanoke Valley Leadership Summit meeting. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 12:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board OTHERS PRESENT: Elected officials and staff from the Cities of Covington, Roanoke, and Salem; Counties of Alleghany and Montgomery; Town of ,Vinton; Barry Duval, Roanoke Regional Airport Alliance Consultant; Ray Smoot, Virginia Tech; Beth Doughty, Roanoke Regional Alliance and Roanoke Regional Chamber of Commerce; Wayne Strickland, Roanoke Valley Allegheny Regional Commission; Kent Chrisman and John Bradshaw, Roanoke History Museum; Jim Sears, Center in the Square; and Jay Turner, Roanoke Regional Airport Authority. r r Janua 17 2003 53 ~v IN RE: DISCUSSION OF AGENDA ITEMS Mr. Barry Duval, Roanoke Regional Airport Alliance Consultant, noted five key factors for economic competitiveness: • Competitive workforce • Intellectual capacity to compete in a knowledge-based economy • Quality of life • Pro-business environment • Public/private partnerships • Connection of the region to the outside world (highways, rail, information highway, jet service) Mr. Duval reported that major airlines are struggling due to the after- effects of September 11, as well as their significant fixed costs. He indicated that low- fare carriers are succeeding in the current environment due to their lower fixed costs and operating expenses, as well as their focus on small to medium size markets. The trend throughout the United States is the formation of regional alliances, which are public private partnerships, to recruit low-fare carriers. Mr. Duval noted that the two airports in Virginia that have shown significant growth in the past year are Norfolk and Newport News. Norfolk is served by Southwest Airlines and Newport News is served by AirTran. The recruitment of low-fare carriers improves economic competitiveness and increases access to key hubs such as Atlanta and New York. There are two essential components to the trend of forming successful regional alliances: (1) A strong pledge of support from regional businesses. (2) An air service improvement fund, typically in the form of a public private partnership, to reduce operating costs for airlines, thereby Janua 17.2003 55 ~v broad business coalition to ensure the project's success. Mr. Jay Turner, Vice-Chair of the Roanoke Regional Airport Authority, reported that the authority is using initiatives to try to encourage some of the existing carriers to return to jet service versus prop planes. Mr. Duval reported that based on research, AirTran is the best candidate for slow-fare carrier to service this region. The Regional Alliance is implementing a travel pledge campaign to demonstrate the demand of the business community and their interest in supporting slow-fare carrier. The Regional Alliance will be asking businesses to pledge a percentage of their air travel to AirTran. Some of the largest users of the airport in this region have already begun examining usage rates. The Roanoke Regional Chamber of Commerce will be assisting in the administration of the travel pledge campaign. IN RE: CLOSING COMMENTS Mr. Wayne Strickland advised that the next Mayor and Chairs meeting would be held on February 14. The next leadership summit meeting will be in April 2003. Mayor Don Davis, Town of Vinton, requested support for two legislative items that the Town has pending in the General Assembly: (1) A Charter Bill Amendment which would require that any employee running for elected office must resign from their position. (2) Legislation which would modify the requirement for grant !° ~ '~f r i ACTION NO. A-021103-4.a ITEM NO. I-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 11, 2003 Confirmation of appointments to the Grievance Panel and the Roanoke Regional Airport Commission Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. GRIEVANCE PANEL The Board has requested that Ms. Lee Blair be placed on the consent agenda for confirmation at this meeting. Ms. Blair will serve athree-year term which will expire on October 10, 2004. 2. ROANOKE REGIONAL AIRPORT COMMISSION At the January 28, 2003 meeting, Supervisor Minnix nominated Mr. Arthur M. Whittaker, Sr. to serve an additional four-year term which will expire February 10, 2007. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. i ,~' .. w r VOTE: Supervisor Minnix motion to approve staff recommendation. Motion Approved. Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Grievance Panel File Roanoke Regional Airport Commission File ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Confirmation of appointments to the Grievance Panel and the Roanoke Regional Airport Commission SUBMITTED BY: Diane S. Childers Clerk to the Board ~~ APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. GRIEVANCE PANEL The Board has requested that Ms. Lee Blair be placed on the consent agenda for confirmation at this meeting. Ms. Blair will serve athree-year term which will expire on October 10, 2004. 2. ROANOKE REGIONAL AIRPORT COMMISSION At the January 28, 2003 meeting, Supervisor Minnix nominated Mr. Arthur M. Whittaker, Sr. to serve an additional four-year term which will expire February 10, 2007. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ANITA G. MACKENZIE, SHERIFF'S OFFICE WHEREAS, Anita G. MacKenzie was employed by Roanoke County on September 1, 1978, by the Sheriff's Office as a Clerk Typist, and also served as Secretary and Civil Process Clerk; and WHEREAS, Ms. MacKenzie retired from Roanoke County as the Control Room Operator on February 1, 2003, after twenty-four years and five months of service with the Sheriff's Office; and WHEREAS, Ms. MacKenzie also worked in the County's Records Department from December 6, 1977 through August 11, 1978, as part of the Comprehensive Employment Training Act (CETA); and WHEREAS, Ms. MacKenzie was nominated for an Extra Mile Club Award on July 31, 1992, for her assistance to the public by telephone and in person, for always being willing to provide help to her co-workers, and for being a good influence in the office; and WHEREAS, Ms. MacKenzie has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 '~ w 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ANITA G. MACKENZIE for more than twenty-four years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joe Sgroi, Director, Human Resources 2 ~F ROANp,~,~ ~ ., 9 Z L7 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Michael W. Altizer Windsor Hills Magisterial District Vinton Magisterial District Richard C. Flora, Vice-Chairman Joseph B. "Butch" Church Hollins Magisterial District Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District February 12, 2003 Ms. Anita G. MacKenzie 845 British Woods Drive Roanoke, VA 24019 Dear Ms. MacKenzie: Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the February 11, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thank you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, ~_,~ seph McNamara, Chairman oanoke County Board of Supervisors Enclosure Cc: Gerald Holt. Sheriff Joe Sgroi, Director, Human Resources OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos ~ co. roanoke.va.us AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-4.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ERNEST R. MILLER, JR., GENERAL SERVICES DEPARTMENT WHEREAS, Ernest R. Miller, Jr. was employed by Roanoke County on May 1, 1971, by the General Services Department; and WHEREAS, Mr. Miller retired from Roanoke County as a Solid Waste Collection Foreman on February 1, 2003, after thirty-one years and eight months of service; and WHEREAS, Mr. Miller was instrumental in the achievement of automated refuse collection by the County; and WHEREAS, Mr. Miller has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ERNEST R. MILLER, JR. for more than thirty-one years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A C PY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Anne Marie Green, Director, General Services Joe Sgroi, Director, Human Resources 2 ~F ROANp~,~ ~ ,A Z 9 ~ ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District February 12, 2003 Mr. Ernest R. Miller, Jr. 704 Kessler Mill Road Salem, VA 24153 Dear Mr. Miller: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the February 11, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thank you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely,` ,~ '~I seph McNamara, Chairman oanoke County Board of Supervisors Enclosure Cc: Anne Marie Green, Director, General Services Joe Sgroi, Director, Human Resources OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos~co.roanoke.va.us r ~~ s ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-4.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RUBEN L. ROSEBORO, FIRE & RESCUE DEPARTMENT WHEREAS, Ruben L. Roseboro was employed by Roanoke County on December 1, 1975, by the Fire & Rescue Department as a Firefighter; and WHEREAS, Mr. Roseboro retired from Roanoke County on February 1, 2003, after twenty-seven years and two months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Roseboro has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Roseboro has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RUBEN L. ROSEBORO for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 r _.1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A C PY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Richard Burch, Chief, Fire & Rescue Joe Sgroi, Director, Human Resources 2 ~ ROANp~. O F Ir ' ~ r p ~ ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District February 12, 2003 Mr. Ruben L. Roseboro 1870 Woodmere Court Salem, VA 24153 Dear Mr. Roseboro: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the February 11, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thank you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, '~'tJ`~,~------~ eph McNamara, Chairman oanoke County Board of Supervisors Enclosure Cc: Richard Burch, Chief, Fire & Rescue Joe Sgroi, Director, Human Resources OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos C~ co. roanoke.va. us U 1 R 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-4.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ROBERT R. SMITH, JR., FIRE & RESCUE DEPARTMENT WHEREAS, Robert R. Smith, Jr. was employed by Roanoke County on April 1, 1983, by the Fire & Rescue Department as a Firefighter and rose to the rank of Fire Captain; and WHEREAS, Mr. Smith retired from Roanoke County on February 1, 2003, after nineteen years and ten months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Smith has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Smith has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT R. SMITH, JR. for more than nineteen years of capable, loyal and dedicated service to Roanoke County; and. 1 ~ , •`„ ~ t FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A C PY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Richard Burch, Chief, Fire & Rescue Joe Sgroi, Director, Human Resources 2 ~F ROAN ~F ti ~< p z ~ a (~.~~xx~~ ~~ ~~x~~.~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District February 12, 2003 Mr. Robert R. Smith 4573-A Buck Run Court Roanoke, VA 24014 Dear Mr. Smith: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the February 11, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thank you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, ' f . eph McNamara, Chairman oanoke County Board of Supervisors Enclosure Cc: Richard Burch, Chief, Fire & Rescue Joe Sgroi, Director, Human Resources OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ~co.roanoke.va.us ACTION NO. ITEM NO. ~- ~ ~o °c~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 11, 2003 Request for approval of resolutions of appreciation upon the retirements of the following employees: (a) Anita G. MacKenzie, Sheriff's Office, after twenty-four years of service (b) Ernest R. Miller, Jr., General Services, after thirty-one years of service (c) Ruben L. Roseboro, Fire & Rescue, after twenty-seven years of service (d) Robert R. Smith, Jr., Fire & Rescue, after nineteen years of service Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has reported that Anita G. MacKenzie, Sheriff's Office; Ernest R. Miller, Jr., General Services Department; and Ruben L. Roseboro and Robert R. Smith, Jr., Fire & Rescue Department, retired from the County on February 1, 2003. They are unable to attend the Board meeting and have requested that their resolutions be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to the retirees with the appreciation of the Board members for their many years of service to the County. g ++~T' R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ANITA G. MACKENZIE, SHERIFF'S OFFICE WHEREAS, Anita G. MacKenzie was employed by Roanoke County on September 1, 1978, by the Sheriff's Office as a Clerk Typist, and also served as Secretary and Civil Process Clerk; and WHEREAS, Ms. MacKenzie retired from Roanoke County as the Control Room Operator on February 1, 2003, aftertwenty-four years and five months of service with the Sheriff's Office; and WHEREAS, Ms. MacKenzie also worked in the County's Records Department from December 6, 1977 through August 11, 1978, as part of the Comprehensive Employment Training Act (CETA); and WHEREAS, Ms. MacKenzie was nominated for an Extra Mile Club Award on July 31, 1992, for her assistance to the public by telephone and in person, for always being willing to provide help to her co-workers, and for being a good influence in the office; and WHEREAS, Ms. MacKenzie has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. 1 .~- 3 . ~ NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ANITA G. MACKENZIE for more than twenty-four years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 ~"" I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ERNEST R. MILLER, JR., GENERAL SERVICES DEPARTMENT WHEREAS, Ernest R. Miller, Jr. was employed by Roanoke Countyon May 1, 1971, by the General Services Department; and WHEREAS, Mr. Miller retired from Roanoke County as a Solid Waste Collection Foreman on February 1, 2003, after thirty-one years and eight months of service; and WHEREAS, Mr. Miller was instrumental in the achievement of automated refuse collection by the County; and WHEREAS, Mr. Miller has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ERNEST R. MILLER, JR. for more than thirty-one years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 ~F-3.c. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RUBEN L. ROSEBORO, FIRE & RESCUE DEPARTMENT WHEREAS, Ruben L. Roseboro was employed by Roanoke County on December 1, 1975, by the Fire & Rescue Department as a Firefighter; and WHEREAS, Mr. Roseboro retired from Roanoke County on February 1, 2003, after twenty-seven years and two months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Roseboro has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Roseboro has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RUBEN L. ROSEBORO for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 "` ~ w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ROBERT R. SMITH, JR., FIRE & RESCUE DEPARTMENT WHEREAS, Robert R. Smith, Jr. was employed by Roanoke County on April 1, 1983, by the Fire & Rescue Department as a Firefighter and rose to the rank of Fire Captain; and WHEREAS, Mr. Smith retired from Roanoke County on February 1, 2003, after nineteen years and ten months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Smith has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Smith has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT R. SMITH, JR. for more than nineteen years of capable, loyal and dedicated service to Roanoke County; and. 1 ~~ FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ACTION NO. A-021103-4.f ITEM NO. I-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Acceptance of Water and Sewer Facilities Serving Plantation Grove, Section 3 and 4 SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Developers of Plantation Grove, Section 3 and 4, DVW Incorporated, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Plantation Grove subdivision, Section 3 and 4, along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lang Engineering Company entitled Plantation Grove, Section 3 and 4, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $35,510.00 and $70,614.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Plantation Grove subdivision, Section 3 and 4, along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion Approved. Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development , •" ,'O ^i a ,~jJ~ M13:~ ~'~ o ~ 0.07' ~, ar ~'Yd\.-\~/ ,:'~j~/~a0C9`,~~~0,~;%iO~Cy~ ~`~\~ ~ S73yy3g I ~j~ 'r,, III c~ 2~a ~~ `~?o;:'~',Y~~'7~7a%at,~~~ °•ir\~~\ Aso, o E'-+"' '`j f ~ ~ o ~ -+ hj' ''~ ; ~ r`'a• sr o p i aoo~ ~.`yvsa. po' to ~' ~ _ ~ `6 ~ a~ so ~; ;% oti ° °F~ ta/ N ' p0 ~ A O i C ~ '---750.00.., ro ~d~D'S ~ 274, 81'-~.N72. p jj~~ ~~ (~ s" , , \ .'~~'~y`*~ y ~~ ~ ~ y A ~ p N ~``zp9,gz~~ ` ~v • a ,,\ 11 s'r?9~V/~/ ,y -M..lO,£F•68S ~~!, ~'~ 'ti `" R g" SAI~TITARY SEWER :. b ', ~ ~ b ~w ' ~a ,oZ ~ o•., o~ , ~ gN- A r ~ .. ~ ~ y9 ~ - - a ~~~0 o i /L ~ ~i ~ N u;/ . c35 ~ o. ~/ ` ;~ ~'~ $,~ WATER ~, 4~ 2~ bo o/ ~~o ,,~ ~ ~. ~~ o^' _ ~ ~~ d/ ~ ~ ~N o~~~ .; a D ,~,\ ~ ~;~ i*6 21g• 31,372. ~ ~~, . ~ X94 c, ~~ , \ p ~ 4 135, 7?• t'foYoQ d o ~~~9w ~~;\ ~~~ •~ g4.~'0.~ o o~ y ti o c r 86.78' SSA. . •~-- N83'1121 "W d +, ~ r ~` 4`, ~'' ~` a't M) , h ~ i . ~~ ^` {, ~z~ s~ N~ ~', ° ~~ ~\ ,, ~I ~ ~ ~ ~ ~°, ~ 8 WATER ~~P . o ,', ~ ap 0~'', ~-"_" -''•'•.~• 0 as ~ ~ i > ~ ~ m chi : 9l 0 0• N -, m i l ~ ,ti O _ 3f7d_ y pZ _ d raj .e.-.N8353'45"W i f~ _.r--- ~~ --OF ----- ---- ~~ p~'~ / ~ ~SOB,s • 150.02 ~ ,'1m r O " ~ r yaw ~- CLE ~ ~~`•,,` g ,; ;~?°b? E-~. 13 f ~ ~, ••, ~ c~ - ~~ ~ 5DEN CIR v ~ w ~ '-- _ .~' s ~ ~ ZO ~ b..i ~\ . , . ~~ ~ r~ b 1 a y V Vi A b V Le r` 'i'; a 1'~ , a ,~~ 8" SAI~TITARY SEVER w d _ ~. ' ~ ° • ~; ~ ~ .~ o ~ ., rej m •'~ ~ ~ i f N 'B6 ~ ~. ~ A ~? 0 ~ - -t //' •O~„ V B i ' i'~ ~6 M= C,£B~'r 6grJ1;,Tg iY•~, . "\- o N Oti. ao o -' ~ o#.~ g'gLZ ~ooa }old ~ '~iy 6'960=. ~• ~ ~~~ ~m ~~.~5r- ~.~ 11B~Ce6°~;nCrI~VjN~1d ~ a ~55:3,~- ~' SEE SHEET 2 ~ 3 ~ o ~+ ~ ~ ~• 1 ~ ~ ~' , .~~ ° • SHEET 1 ROANOKE COUNTY PLANTATION GROVE, SECTION 3&4 ' UTILITY DEPARTIVIENT Acceptance of Water and Sanitary Sewer ~, • • I ' ~~s ,. ~ .. . .. ~ ~ - ', • ~ ~ I ~. ~~~ ~~ ~y V II • g(d/ ~bG M N ~S . 0 y •r o 9 ~,~ ,,,.. _ 1 ~,',y~~ ~ ~~ •~;5 ~ ,,s ~~ o ~ CIRCI,,E ~~.~~~ ~ 1 ~~q~'~ `~•.~ y ~ ~ ,~.i 9~~ ,- C p~gTEg GROVE - •,~ ~ ~ ~, -~~; . . . f .s ~1© ~~e ( ~~ s`~ i '' r - ~ % r :r 31 3'~~C`~~ o r- ~~£i+~ S `'> ~`~ Z~ ! ~ ,: "N~" ~/O ~i . p ~ } ` -~ o ~/. ~a `~ _"`~'' O ~-'~3'S.' ~ ~ 356.02 `` + ~' ~ ~i I ="' Oi } ~ .~ N 9 t ~ Diu S /. '~: ` . 1 cc css .r `~ ~ ~. ,~I ` I \ d.oz, f ~ ~ ~ N ( ' 8 SAl~TITARY SEWER- r -~ ~,~ ~~ ~ ; ~ , w .~ p ~ i~ ~ ~ L -- ~. eta `,S,S ~ ! , i ~` `^~7`' "~'l d ~ ~~ ._ "A'S'S .S~ ~ -p~ ~- ~ ~ ,_., ._.. ~ ~ -.. ~ \ ~ t? ~ ~~ °us~ ° of ~~: M ~ zs ` ~f ~ ~ . .„ ~' p ~o~o s woo •s8£zF .~r~, v. •. ~ ~o~~s` `~o~ YYY t~' ;~ Za6.. ~9 ` ~~ = ~C yts~ a6-o.`tt~rc'/~/ Q S ~b~~~l p~.y ~~ ~/ G~ aa^ ~ ' ~a~O9 ~ d' 1 ~~ ~` 's b,, ~ '41 !C' ~O as` • .~;,°F~z ~i~ SHEET 2 . ~ 6~9 '~ • a R®A.N®KE CQ~IJNTY ~ PLANTATION GROVE, SECTION 3&4 • UTILI7CY ~EP'ARTIY.IENT Acceptance of Water and Sanitary Sewer ,: .. ,. , 1, ACTION NO. ITEM NO. ~ - `i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Acceptance of Water and Sewer Facilities Serving Plantation Grove, Section 3 and 4 SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hod a ~~~~' ~~~~~ 9 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Plantation Grove, Section 3 and 4, DVW Incorporated, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Plantation Grove subdivision, Section 3 and 4, along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lang Engineering Company entitled Plantation Grove, Section 3 and 4, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $35,510.00 and $70,614.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Plantation Grove subdivision, Section 3 and 4, along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. r ^i a J ~ O l ~1,~ i t i ro a~ 0.07' ~q~ t1- \d~'- yF~ ~(~'~DO~ `A,v~pda~ , i 04~ ;~``. \ S73yy39 E'..j~vl~ r,~ ; r a ~ ti ati \~?6;: 3,a% a% ~~4~~ ~'°°-tsf ~ . 150, 00' " j ~ ~Q4r 'SOS ~ ~ ~~i b r ~F~ r ! r~y"itTSp p0' fafo/ ~ - m ~ o ~ °o ~ ; t~ ~-1sp,oo~ ttota~) 274.81• ~ /~~~ w~ w %'i .'~'-~y~+a W / i ' ~~ "~os£ess ~ ~ "~ I,," R 8" SANITARY SEWER a ~'~m w ~ ~`~' ,,l 3a ,oz ~~`r\ . ~N ~ r~'; Jy ~~ 'ice -a ~'-_.. _.._ ~, . .,t5 ~~`~N ~"~`, ~~ 2Ggg~ Ur 3 r' ~y0 b wp jN ~p .N .. ~` r 8„ WATER ~, `~ o - o ~' ~ oL '~ a ; °~ °- ~ ~' 6 a ° ~`` ; ~c ~ ~6 82.1g• 1 .313.12' tr° ~i ~ w ~g~ ~.r ~~ tt " ~ 5 ~~ ; d ., ., 4- Na3'r 1'2r "W ~ "- ~ ' ~ `. 127.51 2 r,i p ~ ! ~ +! \ `. ~ `. {a O t? , ` £~ 1I S 86 p. c F p~ mp u ~ ~ o ~ p ~ ~ p a•; Z p j°~' ~ p o ~ ay ,p - ;76• fig` j `'~~ 0~ 9'~6 ~ ~' ~ ~ g.,, W ' ~ P C • ~ ATER e~~ 3 J W ,y 04-~ w ~~p.' y a o~ 1 ~~ ~ ~ 1 N u, ~ a, f. i < 7 p ~ ~ i ~ ~ . _ 3Rd ,_OZ --- -~--N8353'45"W i ~~ _.----- - 8 -,,DF - ----- -- - `, 019 ~~'~ sio so,po~ . ba - ~•, ~ -' A ' ` ' t5apz _ n .'- ,` 'm '' `° -~%~ `,. ; ;% _ L,E v 3 £, a • "= ~ sue. RESDEN CTRL ~ ~ ~ = O ~ ~ ~ \ ~. ~ _ '~ i a t~ . D .~ , _ cD11 a M V CN A m ~ Sy [,~ r ~: 01 1„ ~ W N ' Vs ~ . °j @ ~ p ~, ~ 3 _ ~- V n ~ ---' ~~ . ^j .h 6. ~ (/ , Gc c~r•. O ~ 'c~l~ ~.~ . ~ o ~ a ~ ~ N a ti .~ . ~ v z n 8" SANITA ~' RY SEVER ~ ~ ~- ~ °~; ~ ~ ti o .. o ~ .y ~ ~, /1. ~ ~ _ + ~, ~z ~ ,,,_ 14~ yz;. ~ b ;, (i,SS•~'r Nsg~>:3 M ~~Z ' m b 6 ur. ~ w.0 _' 9~y` ` o • ~..~-' yl•5~.~ ' . 9'4LZ 00118 fold I V'N 6~960~, ~• o a#~ S 5~%. ~ m 6. ~a~ i . S;3,3^~ (~' ' l ~~ l shod ~ Dl ~}~ e S N V ~ d I F °~- ' 1V~- ~ - ~ ~'~ SEE SHEET 2 ~ o l t1 ~ ~ n o W ~ " p• ti 1 ~ ( `~~;1 ~ ~ t t . ~ . ~~~ .!~ SHEET 1 _ -~ ~ ~ , ROANOKE COUNTY PLANTATION GROVE, SECTION 3&4 ' UTILITY YJEPARTMENT Acceptance of Water and Sanitary Sewer ' t , . b _ • tig si ai DS•~'~ . = • £~~gN ~ .DEG ~ ys M N ys !g . ~ $ SS, I ~,.. ti~ ~ x ~z 3a ~ 4•~gs ~ °~ c~~ F'~~ ~ ~r •C'r E . gCL S 1 f"~ -- ,L ~ ~s ~~ o E CI ~ /~~~~ > ~ ~.~ 009 g GgOV •-, .. o ~ c Ai. ~' „cam e an oz = r ~~ /rry rr ~ aN o« ` ;~ 8~ SANITARY SEWER- -~ ~` ~~ho"2 ~ ~ _/ `a,' ~ .~aor . r '~''~ , ~ n 1 1 ~~ ~ ys ¢$Z N ,, r ~r l~' ' ' i ~ a x.11 ~. - ___ __ _ h•~ ~. ~ ~ '~, ,,._ - O' d' O /oho ~~ 0~0 'voq ~'~ .9gF2,E' .7sp~£'~ ' ~~ `~, / ~o'ctoas ~~1 ` \~ =Y •:. .o J .~ ~r ~ "mac'' ~~ \ ~= Jcybb,~s a61s~^s`8S/1/ ~ ~ r 5~~6~ ~p2y ~ ' a,. \ ~ ~2 ' ~ ,~.. '`pro' ~sS ~ dr D~ a~Oiy r ~"~ as~o aeS e5'Y~ 4 . ~ \ '~ . .~;,°~~z s ~~, SHEET 2 R®Al\TOKE CO~JNTY • UTILITY DEPARTMENT Og . •OS a PLANTATION GROVE, SECTIO eV3&4 . Acceptance of Water and Sara ary V ~~~~ Return to: Roanoke County Attorney's Office THIS DEED, made this 24th day of January, 2003, by and between DVW Incorporated, party of the first part, hereinafter referred to as the Developer; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, party of the second part, hereinafter referred to as the "County." WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer hereby GRANTS CONVEYS, ASSIGNS AND TRANSFERS unto the County, with GENERAL WARRANTY OF TITLE, all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility easement areas, and water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plans entitled Plantation Grove "As-Built", Section III & IV, made by Lang En 'ng~ Bering Company, and on file in the Roanoke County Department of Community Development. 1 The Developer hereby covenants and warrants that it will be responsible for the proper installation, construction and maintenance of the said water and/or sewer systems, including repair of surface areas affected by settlement of utility trenches, for a period of one (1) year after date of acceptance by the County and will perform any necessary repairs at its cost. This instrument is executed by a duly authorized administrator of Roanoke County, Virginia, to signify acceptance of this conveyance by the Board of Supervisors of Roanoke County, Virginia, pursuant to Resolution No. the day of , 2003. WITNESS the following signatures and seals: Developer: D W c rated . By: ' , ~ (SEAL) As: President State of Virginia County/ ~y of Roanoke, to-wit: adopted by said Board on The foregoing instrument was acknowledged before me this ~O day o up / , 2003, by U+) • ~~ U l ~ -~a.~~. Y2S ~ , on behalf of ~ V ~ ,~ /l ('~ r~~' -'a.~f --- Developer. . Notary Public My commission expires: Q v~!) 2 Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: (SEAL) County Attorney State of Virginia, County/L~ty of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of 2003, by on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: 3 E ~ ~ 3 ACTION NO. A-021103-4.g ITEM NO. I-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: February 11, 2003 Request to Accept and Appropriate a Grant on behalf of Unified Human Services Transportation System SUBMITTED BY: John M. Chambliss Asst. County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval SUMMARY OF INFORMATION: Unified Human Transportation Services, Inc. (RADAR), who operates the CORTRAN program for the County, has been advised that a grant has been approved for them to obtain the State share of funding for their new bus administration and maintenance facility. This grant must pass through one of the local governments and be transferred to RADAR. All local match money, audit requirements, and other grant requirements are the responsibility of RADAR. This is the same type of grant that we have approved in the past for the purchase of van and radio equipment as provided by the Commonwealth of Virginia Department of Rail and Public Transportation. This specific grant increases their grant amount for the current year from $115,719 which the Board approved on October 8, 2002 to a new total of $313,725. The $198,006 increase will be used to fund the State portion of the land acquisition, engineering and design, construction and construction management of their new facility. FISCAL IMPACT: The additional $198,006 is a pass through grant to Unified Human Transportation Services, Inc. (RADAR) and no County monies are required for the match. This match will be provided by RADAR. +R r °- STAFF RECOMMENDATION: Staff recommends that the County of Roanoke accept and appropriate the grant on behalf of Unified Human Transportation Services, Inc. (RADAR) in the amount of $198,006. No new local monies are required. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion Approved. Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File John M. Chambliss, Assistant County Administrator Rebecca Owens, Director, Finance . - ~. ACTION NO. ITEM NO. ~ - ~J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Request to Accept and Appropriate a Grant on behalf of Unified Human Services Transportation System SUBMITTED BY: John M. Chambliss Asst. County Administrator ~~~ ~~ APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Transportation Services, Inc. (RADAR), who operates the CORTRAN program for the County, has been advised that a grant has been approved for them to obtain the State share of funding for their new bus administration and maintenance facility. This grant must pass through one of the local governments and be transferred to RADAR. All local match money, audit requirements, and other grant requirements are the responsibility of RADAR. This is the same type of grant that we have approved in the past for the purchase of van and radio equipment as provided by the Commonwealth of Virginia Department of Rail and Public Transportation. This specific grant increases their grant amount for the current year from $115,719 which the Board approved on October 8, 2002 to a new total of $313,725. The $198,006 increase will be used to fund the State portion of the land acquisition, engineering and design, construction and construction management of their new facility. FISCAL IMPACT: The additional $198,006 is a pass through grant to Unified Human Transportation Services, Inc. (RADAR) and no County monies are required for the match. This match will be provided by RADAR. 7 ~, ,~. +~° '°' STAFF RECOMMENDATION: Staff recommends that the County of Roanoke accept and appropriate the grant on behalf of Unified Human Transportation Services, Inc. (RADAR) in the amount of $198,006. No new local monies are required. M-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at February 11, 2003 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.95% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~l~ County Administrator I -~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Balance at February 11, 2003 $1,389,071.54 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator N1- RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00) Balance at February 11, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~ F~ County Administrator ['`,` ly 1 , FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service Balance at February 11, 2003 Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in original 2002-03 Budget Balance at February 11, 2003 2,000,000 (1,219,855) 2,000,000 (1,801,579) 2,000,000 (465,400) $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,534,600.00 116,594.00 2,000,000 (2,592,125) (592,125.00) $8,637,813.00 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge F/f County Administrator ACTION NO. ITEM NO. ~ - Fj AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 11, 2003 Accounts Paid -November 2002 Rebecca E. Owens Director of Finance Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 3,673,929.84 Payroll 11/8/2002 739,011.37 152,590.43 891,601.80 Payroll 11 /22/2002 733,728.32 175,393.70 909,122.02 Manual Checks - 960.64 960.64 Voids - - Grand Total $ 5,475,614.30 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. M - ~ fl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Accounts Paid -December 2002 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 3,595,115.92 Payroll 12/06/02 763,329.05 141,237.55 904,566.60 Payroll 12/20/02 728,538.64 130,702.49 859,241.13 Manual Checks - 1,176.62 1,176.62 Voids - _ _ Grand Total $ 5,360,100.27 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. ~ ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 11, 2003 Accounts Paid -January 2003 Rebecca E. Owens Director of Finance Elmer C. Hodge ~ /~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 1 /03/03 Payroll 1/17/03 Payrol I 1 /31 /03 Manual Checks Voids Grand Total Direct Deposit Checks Total $ - 843,776.90 738,850.48 769,883.29 $ - 160,313.18 130,498.30 155,114.27 1,055.76 $ 5,719,326.69 1,004,090.08 869,348.78 924,997.56 1,055.76 $ 8,518,818.87 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. M-~ - M O O N d R d O 0 ~ e d r te 'fl v i ~ a . ~ d R GO „ a 9 u ' u R u C y L A C c7 ~ CO D ~ ~ ~ y G ~ ~ ~ y ~" Qi .C .~ d O C eC ~O/ W O T C 7 O V n. 67 N 7 p\ C p O M ^ Cd 7 u Q d ~ e C W ca 'U o ~ 'C ~ ~ L .N o W O 4. 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O O N N ~ ~ 9 L ~ L M1I W [il W X G O c O e C: ~ ~ W d µ, d r `~~' w m- 9 r ~~ AcTioN No. -- ~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 11, 2003. AGENDA ITEMS: Statement of the Treasurer`s Accountability per investment and Portfolio Policy, as of December 31, 2002. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 769,576.22 769,576.22 CASH INVESTMENT:: ALEXANDER KEY -LIR 9,547.99 9,547.99 CERTIFICATE OF DEPOSITS: BRANCH BANKING & TRUST 1,000,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 1,100,000.00 COMMERICAL PAPER: EVERGREEN 1,492,746.47 SUNTRUST -CAP 648,197.34 2,140,943.81 CORPORATE BONDS EVERGREEN 767,527.27 PAINE-WEBBER -LIR 216,875.42 984,402.69 GOVERNMENT: ALEXANDER KEY 15,000,000.00 ALEXANDER KEY -Sub Acct 3,940,816.25 EVERGREEN 8,853,161.59 SUNTRUST -CAP 8,406,929.90 36,200,907.74 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.} 10,933,189.44 10,933,189.44 MONEY MARKET: ALEXANDER KEY - LiR 6,918,146.34 EVERGREEN 1,875,460.53 FIRST UNION 2,284,156.54 ALEXANDER KEY -Sub Acct 307,094.34 SUNTRUST -CAP 5,772,740.30 SUNTRUST -SWEEP 7,928,607.84 25,086,205.89 TOTAL 77, 224, 773.78 Pg1of2 1 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 11, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of December 31, 2002. SUMMARY OF INFORMATION: STAFF RECOMMENDATION Respectfully Submitted by ;' Approved by: Alfre C. Anderson Elmer C. Hodge Co ty Treasurer County Administrator ~''~~ Pg2of2 ' wi ~ ~ V Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 1/29/03 Subject: Clean Valley Council Board Meeting - 1/28/03 This is a brief summary of the regular monthly meeting of the board of directors of Clean Valley Council held January 28, 2003, at the headquarters of the Roanoke Valley Resource Authority. Executive Director Ann Masters reported on efforts to prevent the state from stopping payments of litter control funds, which make up a substantial portion of CVC revenue. She stated that, assuming volunteer time is worth $17 per hour, the state is annually receiving over $9 million worth of services i11 return for an investment of $1.2 million. The board voted to re-invest maturing certificates of deposit at an interest rate of 1.85 ~, on a short-term basis until October, 2003, in hopes interest rates will increase by then. Discussion of ways to celebrate the 25th anniversary of the CVC centered around expanding activities and publicity related to our usual annual events, particularly Clean Valley Day and the awards banquet. The group would like to set an expanded goal for the number of participants and the amount of trash collected on Clean Valley Day, 2003, building on the 80 tons collected last year. See the attached flyer for additional information. Ann Masters reported there is substantial interest by community groups in helping to stencil storm drains with signs cautioning against dumping wastes in them. The educator reported that in the time period 12/17/02-1/28/03 she had visited 50 schools and met with 1250 students. 20 of the schools were in Roanoke County. Bob Bengston reported that representatives of the Valley governments will soon meet to discuss plans for another household hazardous waste collection day. Roanoke City's obligation under their agreement with DEQ has expired. I will be pleased for the opportunity to respond to any questions. Lee B. Eddy i "~` -, ~1e ~~e~ n-~,y 2aa~ R~gistratiori Fo~rrri. Clean Valley Day Saturday, April 5th 9:OOAM 12:OOPM Return this form by March 12th to: Clean Valley Council, Inc. P.O. Box 523, Roanoke, V1rginia 24003-0523 or FAX (540}345-5422 Name of Group. Team Captain Telephone Number Office Home Address, City State Zip Number of adult volunteers Number of volunteers under 18 Estimate of number of trash bags needed Clean up site Co./City. Location of site You are starting at what hour? For Office Use Only Date confirmation letter was sent Date supplies picked up I ~ I by # of bags, # of gloves # of souvenirs We thank each of you for your caring about your Valley. ACTION NO. ITEM NO. (~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 2003 AGENDA ITEM: Work Session on FY2003-2004 Budget Development SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentation and review of a number of significant capital and operating issues related to FY2003-2004 budget development. The following will be discussed: • Current year revenues and preliminary revenue projections for FY03-04 • Capital Improvements Program • Capital Maintenance Plan • Vehicle Replacement Policy and Fleet Update • Updated Budget Development Calendar o Public Hearing Dates o Schedule of Departmental Operating Budget Reviews Revenues Budget staff will present year-to-date revenue totals and review projections for the remainder of FY03. While there are still many unknowns about the state budget and economic trends have not yet stabilized, preliminary projections for FY04 will also be presented. 1 o-i Capital Improvements Program Over the last several years, the County has worked in unison with the School Board to identify and satisfy the many facility needs of Roanoke County Schools and provided funding to complete construction of new schools and upgrades to existing schools. Staff will be presenting the initial draft of the FY2004-2008 capital plan that will provide the basis for assessing the significant capital needs of the County at this work session. While many needs have been identified, staff will be presenting detailed information for discussion on several significant projects that will include description, justification, potential costs, and funding alternatives. These selected projects are as follows: Upgraded Public Safety Center HP Migration Salem Office Supply Information sheets for these projects are enclosed. Based on the methodology used in prior years, the Capital Improvement Program (CIP) is an assembled inventory of long-term capital needs identified by Department Directors, Administration, and Board of Supervisors. Project funding approved by the Board will be included in the County's operating budget, which is scheduled for adoption in late May. Capital Maintenance General Services staff will present information concerning the process utilized in identifying and completing capital maintenance projects. These projects represent significant repair and maintenance issues of county facilities. Information on current projects and future requirements will be presented. Vehicle Replacement General Services staff will also review current guidelines utilized by operating departments to replace existing vehicles. Current funding methods, proposed replacement criteria, and possible funding alternatives will be presented. Updated Budget Calendar Based on discussions at the last Board meeting, an updated Budget Development Calendar has been included in the packet. This calendar includes proposed dates for public hearings, tax rate adoption, work sessions, and budget adoption. 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O . _ ~UOa.IL N ~ ~ U •_ N ~Q' O p UIL ~ I- 4 (~' I MEMO Date: 02/05/2003 To: Elmer Hodge, County Administrator Board of Supervisors From: Brent Robertson, Budget Director RE: VML Update on State Budget VML's latest Legislative Bulletin (dated 2-3-03) has provided preliminary inforrnation on the dueling budget proposals submitted by the Senate and House. Following are the items that may have an impact on Roanoke County. HB 599 Funding -Downward revenue adjustments in October, 2002 reduced the County's funding by $70,448 in the current year. Recent state revenue adjustments minimally increased state funding in the current year by $4,400, bringing the current year reduction in 599 funding to $66,048. Commissioners of RevenuelTreasurers -The House would eliminate funding to the two offices for income tax filings in FY04, which would reduce funding by an additional $18,000; combined with the initial 11 % reduction, the total impact for FY04 could equal $61,000. Commonwealth's Attorney -The governor's budget reduced funding from 7% (October, 2000) to 5% for FY03 and FY04. The Senate's proposal would leave the FY03 reduction at 7%, but limit the reduction to 5% in FY04. The possible fiscal impact would be $8,400. State-Local Hospitalization -Increase local share of cost of program from 25% to 27%. Additional County cost estimated at $2,600. Teacher Salaries -Contingent upon revenue growth, the Senate proposes a 2% salary increase for teachers, with an effective date of January 1, 2004. The (inadequate) funding is contingent on school divisions certifying in March that salary increases of 2% for instructional and support staff have been granted in FY04. The House provides no increases for teacher salaries. State Employee Salary Increases -The House proposes a 2.5% salary increase effective December, 2003 for state employees, state-supported local employees and higher education faculty. The Senate proposes an 2% increase effective January, 2004. The raises would be continent on revised revenue forcasts presented in August, 2003. The House and Senate have numerous other proposals that do not provide enough information at this time to ascertain a potential fiscal impact to the County. These areas include Jail per diem reimbursements, Comprehensive Services Act, Registrars, Wireless E-911 funding, and funding for the cost of operations for regional detention homes. The local impact on these areas will be shared with the Board as the information is obtained. .,~. Public Safety Communications Center / New Public Safety Center Prior Estimated Ex enditures b Fiscal Year Total Cost Approved Fundin 2003-04 2004-05 2005-06 2006-07 2007-08 Cost FY 04-08 Beyond 2008 $200,000 To be determined $200,000 O eratin Costs To be determined $0 Description: The proposed project is the development of a new 911 Emergency Communications Center. This facility would include Central Dispatch, all radio Communications, and the Information Technology Department at a minimum. It may be advantageous to include the Fire and Rescue and Police Departments, thereby creating a new centralized Public Safety Administration and Operations Center. Justification: The current Public Safety Center was opened in the mid-1980's. It is located in an old school building originally constructed in 1939. The facility is inadequate for modern technology upgrades due to space limitations and electrical system shortcomings. Although it has served the County well over the past two decades its design prohibits safe and efficient communications operations. The communications equipment room has no expansion space, the roof has leaked in the past, and electrical problems have become more pronounced as technology equipment requirements increase. The current Public Safety Center houses the Police, Fire and Rescue and Information Technology Departments. Due to increased demands on public safety and information technology services a serious space deficit has developed. The transfer of wireless 911 calls from the State Police to the County has resulted in calls to the 911 center increasing approximately 40% in one year. At peak times all current dispatch stations are in use and there is no room in the facility to expand. There are currently nine dispatch stations available. The Information Technology Department faces similar challenges due to electrical consideration and space limitations, as do Police and Fire and Rescue Administrative Offices. Funding Source: To be determined. Operating Budget Impact: To be determined. 6 ~~ Will this project/asset decrease County costs and/or improve overall efficiency? This project would increase the efficiency of Emergency Communication and Information Technology operations. Conformance with Plans, Policies, and Legal Obligations: Roanoke County has a primary responsibility for Public Safety. A secure and effective communications capability is crucial to the performance of this responsibility. In consideration of the current concern for protection from domestic attack or terrorism after the attack on the World Trade Center in 2001, providing a safe, efficient and effective communications center should be a top priority for the County Capital Improvement Program. 7 HP Migration Prior Estimated Ex enditures b Fiscal Year Total Cost Approved Fundin 2003-04 2004-05 2005-06 2006-07 2007-08 Cost FY 04-08 Beyond 2008 500,000 950,000 650,000 900,000 750,000 ~._ 1,300,000 4,550,000 O eratin Costs 142,500 97,500 135,000 112,500 487,500 195,000 Description: This project will transition the County's thirteen business critical applications off of the, soon to be obsolete, HP/3000 mini computer system. These business critical systems support services such as RE Valuation, Personal Property, RE Billing/Collection, Building Permits, Utility Billing, etc. Without these systems, Roanoke County could not provide its citizens with the information they want and need or support daily business functions. Justification: In November 2001, Hewlett Packard announced their discontinuance of the HP/3000 mini computer hardware and operating system as of December 31, 2006. The HP/3000 is our primary hardware/operating system platform and hosts thirteen (13) business critical applications (Ex 1). The move of these business critical applications by 2006 is an ambitious undertaking. Being successful will require intense project management, departmental cooperation, full support of senior management and the Board as well as uninterrupted funding. These projects will affect the Treasurer, Commissioner of the Revenue, Utility Billing, R E Valuation, Community Development, Finance (Schools and County), School Personnel and numerous interfaces with systems that do not run on the HP. If we fail to make this move as of January 1, 2007, the departments mentioned above will be running systems on an unsupported platform. Should the hardware crash we will not have a repair source, which will severely impact our ability to provide services to our citizens. The $500,000 appropriated by the Board in fiscal year 2002-03 has been used to upgrade and/or replace communication lines, servers and other hardware. The improvements were vital to providing a strong and expandable platform on which to run the new applications we must implement. We are on schedule for acquiring and implementing new building permits and business license systems in 2003-04. The RFP goes on the street in December, evaluation of responses is scheduled for April/May with selection and contract signing scheduled for June. Simultaneously we are working on the RFP for acquiring a new RE Valuation/Billing system. Purchase and initial implementation of this system is scheduled for the fiscal year 2003-04. The following systems will be implemented in fiscal years 2004-2008: 8 Personal Pro ert Utilit Billin Cashierin Animal Ta s Jur School Personnel Bud et Fixed Assets Setoff Debt Estimated Income Tax E-911 Streets Flexible Benefits School Fixed Assets Zi Code Database Job Re uest S tem A lication Documentation S stem Migrations of this magnitude take substantial resources, whether it is money, staff or time. We cannot afford to delay this effort if we are to make the December 31, 2006 deadline. Funding Source: General operating budget revenues. Operating Budget Impact: There will be significant operating budget impacts over the next five years. These increases are due to maintenance contracts and hardware acquisition costs, which historically have not been incurred with in-house systems. The dollars saved from discontinuance of HP3000 support in 2006 will be needed to help offset the increases in software maintenance contracts. Will this project/asset decrease County costs and/or improve overall efficiency? This project will improve overall efficiency and may provide opportunity for cost avoidance in effected County departments. Conformance with Plans, Policies, and Legal Obligations: Conformance ~` 9 Salem Office Supply Building Prior Estimated Ex enditures b Fiscal Year Total Cost Approved 2003-04 2004-05 2005-06 2006-07 2007-08 Cost Beyond Fundin FY 04-08 2008 $500,000 $800,000 ~ $800,000 $0 i n c rease by O eratin Costs $28,500 $57,000 $57,000 $59,000 $61,000 $262,500 inflation Description: The Salem Office Supply building was purchased by the County to help alleviate the space issues in the Courthouse. It is located across the street from the Courthouse in Salem, and will provide approximately 19,000 square feet of office space. Parts of the building are close to 100 years old, and it needs total renovation to the interior, as well as some structural work. Justification: The Courthouse was completed in 1984, before computers were used daily in most activities. Personnel have also been added in the Court system, including a State Supreme Courtjustice who has office space in the building. The Court Services Unit in particular is housed in cramped quarters, much of which is devoted to space for computers and servers. Wiring is strung throughout the offices and closets, and many of the personnel share small offices despite the confidential nature of their work. There is a lack of storage space in the Courthouse, and the Clerk of the Circuit Court is currently spending almost $30,000/year for storing records in a secure off site facility. The second floor of the building, where the Clerk's office is located, is not structurally sound enough for a filing system which would solve this problem, although the first floor, where Court Services is located, would allow this type of use. The Sheriffs office is currently located in a small building in the parking lot of the Courthouse which was originally built for law offices. The roof leaks, and the space is not large enough for the Sheriffs daily operation. It is inefficient to heat and cool, and since it stands in the parking lot, it uses potential parking spaces, which are in short supply at the Courthouse. Moving Court Services and the Sheriff to the Salem Office Supply Building would free up storage space on the first floor for the Clerk of the Circuit Court, which would save money in the long run from his operating budget. The new building would have sufficient space for the computers and servers necessary to connect the Court Services Unit to the State's computer systems, and the building is close enough to the Courthouse to provide the necessary back up for the Juvenile and Domestic Relations Court. Funding Source: Funding is anticipated to be $1.3 million, based on preliminary estimates from the project architect. Of that amount, $500,000 has already been appropriated to the project. ~- ... 10 {~_ 1 Operating Budget Impact: This will add a facility to the County's operations, and it is anticipated that the cost of operating the building will be in line with other County office facilities, which is approximately $3.00/square foot. This includes utilities, maintenance, and janitorial services. The total yearly increase needed would be $57,000. Will this project/asset decrease County costs and/or improve overall efficiency? Ultimately, funds will be saved in the Circuit Court Clerk's budget, and the new facility will functionally improve the operation of the Court Services Unit, by placing personnel in appropriate offices, providing a conference room for meeting with families, and the appropriate lab testing facilities. Conformance with Plans, Policies, and Legal Obligations: The Board approved the purchase of the Salem Office Supply Building for this purpose, after detailed study of other available office space in proximity to the County Courthouse in Salem. The previous studies have found that this building is the best place for this particularly County Operation. 11 Q-i Roanoke County Budget Development Calendar FY2003-2004 February, 2003 February 11, 2003 • FY03-04 Budget Development Work Session o FY03 Revenue Update and Preliminary FY04 Projections o Capital Improvements Program Review o Capital Maintenance Projects and Funding o Vehicle Replacement Policy • Annual Chiefs Banquet -Hunting Hills; 7:00 PM February 18, 2003 • Departmental Budget Review w/ Board of Supervisors o Economic Development, Libraries, Human Resources, and Treasurer • Volunteer Firefighters I & II Graduation -Fire Training Center; 7:00 PM February 25 • Advertise Public Hearing on Tax Rates for March 11, 2003 • Departmental Budget Review w/ Board of Supervisors o Police, Finance, Commissioner of Revenue, Parks, Recreation, and Tourism, and Real Estate Valuation March, 2003 March 4, 2003 • Advertise Public Hearings for March 11, 2003 o Real Estate, Personal Property, and Machinery & Tools Tax Rates, General Comment on FY03-04 Budget, and Effective Tax Rate Increase (101 % Reassessment Increase) • Departmental Budget Review w/ Board of Supervisors o Fire & Rescue, Elections, Social Services, County Attorney, Clerk to the Board of Supervisors, and General Services March 11, 2003 • Joint Budget Work Session with School Board • Departmental Budget Review w/ Board of Supervisors o Sheriff, Management & Budget, Information Technology, Clerk of the Circuit Court, and Extension and Continuing Education • Public Hearings o Proposed Tax Rates, General Comment on FY03-04 Budget, and Effective Real Estate Tax Increase 12 n-i March, 2003 (Continued) March 18, 2003 • Departmental Budget Review w/ Board of Supervisors o Commonwealth's Attorney, Community Development, County Administration, Health Department, and Utility Funds March 25, 2003 • Budget Work Session o Contributions-Human Service Agencies o Fire and Rescue Chiefs Presentation • Adopt Tax Rates • School Budget Submitted by School Board (prior to 4/1/03) April, 2003 April 8, 2003 • Budget Work Session o Contributions-Cultural and Tourism Agencies • County Administrator's Proposed Budget April 15, 2003 • Advertise FY2003-2004 Proposed Budget Apri122, 2003 • Public Hearing on Proposed County and School Budget • Budget Work Session • Convey Tentative Approval of School Budget to School Board (State Code requirement by May 1) May, 2003 May 13, 2003 • Adoption of County and School Budget. 1St Reading of Budget Appropriation Ordinance May 27, 2003 • 2"d Reading of Budget Appropriation Ordinance 13 p_~ Departmental Budget Presentations To Board of Supervisors FY2003-2004 Budget Development Department Meeting Date Economic Development 2-18-03 Human Resources 2-18-03 Library 2-18-03 Treasurer 2-18-03 Parks and Recreation-Grounds Maint., Fee Classes 2-25-03 Commissioner of the Revenue 2-25-03 Finance: Accounting, Payroll, Purchasing 2-25-03 Police-E-911 Maintenance 2-25-03 Real Estate Assessments 2-25-03 Finance-Pubic Trans., Risk Mgmt, Utility Billing 2-25-03 Board of Supervisors 3-04-03 County Attorney 3-04-03 Elections 3-04-03 Fire and Rescue 3-04-03 General Services-Solid Waste, Building Maint., Custodial 3-04-03 General Services-Welding Shop, County Garage 3-04-03 Social Services 3-04-03 Sheriffs Office 3-11-03 Clerk of the Circuit Court 3-11-03 Information Technology-Communications 3-11-03 Management and Budget 3-11-03 Sheriffs Office-Care & Confinement of Prisoners 3-11-03 VPI Extension 3-11-03 Commonwealth Attorney 3-18-03 Community Dev.-Admin, Engineering, Inspections, DrainagE 3-18-03 Community Dev.-Planning and Zoning, Planning Comm. 3-18-03 County Administration-County Admin. and Assistants, CFO 3-18-03 Public Health 3-18-03 Utility Funds -Water and Sewer 3-18-03 14 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION 021103-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File r . 7, j`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. f f O~ ROANp~F ~ ~ ~ 'A ~ z c~ C~~~xxr~ .~~ ~a~xx~~a.~.ae 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us February 13, 2003 Ms. Lee Blair 7713 Old Mill Forest Drive Roanoke, VA 24018 Dear Ms. Blair: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, February 11, 2003, the Board of Supervisors voted unanimously to appoint you as an alternate member to the Grievance Panel for athree-year term. Your term began on February 11, 2003, but will expire on October 10, 2004, since this appointment has been vacant since October 10, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, dii~~6 ~/d~ Diane S. Childers Clerk to the Board of Supervisors Enclosures cc: Joe Sgroi, Director, Human Resources - ' ~F AOANp,~~ f. t ti •~ p J ~:. a 7838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD February 13, 2003 Email: dchilders~co.roanoke.va.us Mr. Arthur M. Whittaker, Sr. 4169 Woodridge Drive, SW Roanoke, VA 24018 Dear Mr. Whittaker: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton®co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Regional Airport Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, February 11, 2003, the Board of Supervisors voted unanimously to re-appoint you as a member of the Roanoke Regional Airport Commission for another four year term. Your new term began on February 10, 2003, and will expire on February 10, 2007. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered Drior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~ ~ ~~~ /dam Diane S. Childers Clerk to the Board of Supervisors Enclosure cc: Steven A. McGraw, Clerk, Circuit Court Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Mary F. Parker, Clerk, Roanoke City Council A t r of ROANp,~-~ ~ ,A 9 2 L7 a ~~~~ ~~ ~~~~ rasa Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District February 12, 2003 Reverend Keith Beasley Good Shepherd Lutheran Church 1887 Electric Road Roanoke, VA 24018 Dear Rev. Beasley: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, February 11, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, eph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540}772-2170 E-MAIL: boa ~ co. roanoke.va. us Diane Childers -Fwd: Re: Appointment to Roanoke Reg. Airport Commission From: Brenda Holton To: Diane Childers Date: 1 /27/03 8:17AM Subject: Fwd: Re: Appointment to Roanoke Reg. Airport Commission More support for Mr. Whittaker. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 »> Mike Altizer 01/26/03 03:23PM »> Brenda I would support Mr Whitakers reappointment Mike »> Brenda Holton 01/21/03 02:19PM »> Arthur M. Whittaker, Sr.'s four year term to the Roanoke Reg. Airport Commission expires 2/10/03. Do you want the Clerk's Office to contact Mr. Whittaker to see if he would like to be considered for another term? FYI, Mr. Whittaker was appointed to serve the unexpired portion of Fuzzy Minnix's term on 10/11/94, appointed 1/24/95 and re-appointed 1/26/99. Thanks Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton(a~co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 Page 1 l o~ ROANpi.~ ~ 'A ~ z c> z °v a X838 (~a~tn~~ of ~Zn~t~~~e O~~ice o~ the County Administrator ELMER C. HODGE P.O. Box 29800 5204 Bernard Drive Roanoke, VA 24018-0798 Mr. Fred Altizer Salem District Administrator Virginia Department of Transportation P.O. Box 3071 Salem, VA 24153 Dear Fred: February 3, 2003 Phone: (540) 772-2004 Fax: (540)772-2193 E-mail: ehodge@co.roanoke.va.us As you know, we have worked for quite some time to get a traffic light at the intersection of Indian Grave Road and Route 220. The need for this safety improvement was to provide safe vehicular and school bus access to Clearbrook Elementary School, improve emergency access to the regional Clearbrook Fire and Rescue station and provide access to the proposed DMV office building. Roanoke County and VDOT staffs, along with Hayes, Seay, Mattern &Mattern (HSMM), reviewed and studied several design alternates. Your staff approved the intersection configuration shown on the construction plans several months ago. Roanoke County, wanting to be ready for the construction season, scheduled to put this project out for bids on February 2. On January 30, we learned from VDOT staff that the design is not acceptable and that an additional left turn lane has been recommended on to proposed Indian Grave Road Extension. The design was sufficient in November and two days before we put the project out for bids, we were advised that someone had made an administrative decision that an additional turn lane is required. The designs for this project have never shown a duel left turn lane for Indian Grave Road Extension and to require one after we thought we had approval on the design is not acceptable. Fred, the County has committed a tremendous amount of resources both financial and time to this project. Allowing any further delay would jeopardize our commitment to the Clearbrook community to have the needed safety improvements completed this fall. We are putting this on the Board of Supervisors' agenda for February 11 at 3:00 p.m., and invite you and your staff to attend to offer your explanation for these changes. We will also have HSMM brief the Board in public session and will ask that you please reconsider your decision and stick with the original decision made in November. I will also ask the Board to send a resolution to the legislators and state to authorize approval of the project as agreed upon in November. Mr. Fred Altizer Page Two February 3, 2003 In the meantime, however, we are keeping with our schedule, and we put the project out for bids on February 2. Again, I ask you to reconsider your last minute decision and that you strongly support this project. Sincerely, G~~ Elmer C. Hodge County Administrator Attachment/map c: The Honorable John S. Edwards, State Senator The Honorable Malfourd Trumbo, State Senator The Honorable A. Victor Thomas, House of Delegates The Honorable Clifton Woodrum, House of Delegates The Honorable H. Morgan Griffith, House of Delegates Members of the Roanoke County Board of Supervisors Members of the Roanoke County School Board James S. Givens, Director Local Assistance Division, VDOT Arnold Covey, Director, Community Development Diane S. Childers, Clerk, Board of Supervisors Mr. Mike Wray, Clearbrook Civic League ~ ~ ~ ••. '•. t~ ~ i `. I I' %• ~ 1 Q .•\ N I ' W \ ,~ •~~ •~~ ~z ~~ iv I ~ IN I !J ~ •, ~ K a j ad I I ~ j ~~ 1 I i ~ J ---- --~-----------------'i i -- '~~~ ~ ~ I i ~ ~ BFI J ZI Zl Zl Zl ZI,ZI ;~ ~ ` ~ ~-.. i A ~ ` ~ 1 L.._ ~ 1 I 1~\~ ~ 4 - -- - -X - \ I r1 b ~ b ll! Yi i g ~ ~~ t m~ M/a •doad ~ - ' ~ ~ et/a • wd N ~;S ~ ~ o.m ' ~VOa a3SOd0ad , ------'------ 9 6 ~ ~ I ! ~~ < ~ (Ua 3Ada`J NVIpNI SL9 31Li H ~ ~~ ~~ €~ fQ~ ---"--"---- r# L , M/a 'doad ~ Z p5 g j~ ~~ g $ E ~ 1 ~ ~ ~ r ~ m ' ! i --~ J ,ZI,Z ,z ,z ,a .Z !'s 1 I ~ ~ ~ ~ !, ~_ r J ; _ / P I I --_ ~ XX_y ! I ~ W t r~ EO j~ ~ 1 l ti I ~ i o k ~ i W ~ a 1 ~ S ~ S i ' i g ~' i, i %~ ~ ~ ~!. I ' j ''' ` o ~ ~ ~ k 1 ~~ ~ ~~ ; j o i ! °~ i 1 ~ '9 1 L I ~ i ~ From: Brenda Holton To: Anne Marie Green Date: 2/4/03 9:37AM Subject: Re: Ernest Miller Retirement Resolution Thanks, we will go with the resolution as is. Thirty-one years - that's a long time.... Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 »> Anne Marie Green 02/04/03 09:33AM »> Sorry -after looking at my a-mail, I realize that Nancy did get back to me -she thought it looked great. Thanks. I wish we could convince him to attend the meeting, but I don't think that will happen. Anne Marie Green Director of General Services County of Roanoke, Virginia 1216 Kessler Mill Road Salem, Virginia 24153 (540) 387-6200 -telephone (540) 387-6112 -fax From: Brenda Holton To: Anne Marie Green Date: 1 /28/03 11:41 AM Subject: Re: Retirement Resolution -Miller I am attaching a draft resolution of appreciation upon the retirement of Ernest R. Miller, Jr. on Feb 1st. HR has informed us that he does not want to attend a Board meeting. We would like to put the reso on the Feb 11 consent agenda for approval. Would you please review the draft resolution, make any necessary changes or corrections and add additional information to make it more personal. Thanks, CC: Diane Childers C©tlN~ OF ROANOKE Retirement ~e:~o~c~tion ~orrr~ (To be completeb at the exit interview session with the retiring employee) Name of Employee: ~,-_,,-~ eS ~ Dates of Employment: I c 19'~ ~ ,~,~ ~~~ 3 ~ ~ ~~~3 C.~ Current Position: Jo 1 ~ ~ (~~ ~-~e ._~~~PC~ i~Slrl crrf-~ rnn~ .~., Retirement Date: ~e~ ~ ~~~ irength of Service: _~I f ,~C,~,~,p_ ,~-~ cN.~.q Previous Positions Held: ~~ ~' ~, ~a~~ ~~-~ ~ c-~ ~~~~ ~ _ ,~~ ~~i;~ Other information: ~ ,, ~ ~ ~ ,~~,~ ~~-- r<<, ~ i n ~~ i~ ~ ~ ~ T ~ 6!~ 1~i l ~ o (~ ,~ I I P C~~ r rr~ Board Meeting dates during retirement month: Plans to attend board meeting on date. Would like to attend a board meeting at a later date. Date requested is: _ _ _~_ Uoes not plan to attend a board meeting. Please mail resolution. ~ 1 ~ ~ G~~ ~ a~ ~ _ _ Human resources Signature Date From: Sheila Obenchain To: Brenda Holton Date: 1 /28/03 11:44AM Subject: Re: Miller address So sorry. I knew there was something I was forgetting. His address is 704 Kessler Mill Rd., Salem, VA 24153. Thanks for keeping me on my toes. Sheila »> Brenda Holton 01/28/03 11:42AM »> Sheila, do you have an address for Ernest R. Miller, Jr? I will need to mail his resolution to him, and we also try to keep an updated list of addresses for retirees. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton(a)_co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 ~ ~ w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ERNEST R. MILLER, JR., GENERAL SERVICES DEPARTMENT WHEREAS, Ernest R. Miller, Jr. was employed by Roanoke County on May 1, 1971, by the General Services Department; and WHEREAS, Mr. Miller retired from Roanoke County as a Solid Waste Collection Foreman on February 1, 2003, after thirty-one years and eight months of service; and WHEREAS, Mr. Miller was instrumental in the achievement of automated refuse collection by the County; and WHEREAS, Mr. Miller has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ERNEST R. MILLER, JR. for more than thirty-one years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 ti r- n AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ROBERT R. SMITH, JR., FIRE & RESCUE DEPARTMENT WHEREAS, Robert R. Smith, Jr. was employed by Roanoke County on April 1, 1983, by the Fire & Rescue Department as a Firefighter and rose to the rank of Fire Captain; and WHEREAS, Mr. Smith retired from Roanoke County on February 1, 2003, after nineteen years and ten months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Smith has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT R. SMITH, JR. for more than nineteen years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 From: Brenda Holton To: Richard Burch Date: 1 /21 /03 2:50PM Subject: Retirement Resolutions -Smith and Roseboro I am attaching draft resolutions of appreciation upon the retirement of Robert R. Smith, Jr. and Ruben L. Roseboro. Human Resources has informed us that they do not want to come to a Board meeting so we will mail their resolutions. We would like to put them on the February 11 consent agenda for approval. Would you please review the draft resolution, make any necessary changes or corrections and add additional information to make it more personal. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 CC: Diane Childers ~~iZ c~Cll. Dlc - ~j ~7 Q~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ROBERT R. SMITH, JR., FIRE & RESCUE DEPARTMENT WHEREAS, Robert R. Smith, Jr. was employed by Roanoke County on April 1, 1983, by the Fire & Rescue Department as a Firefighter and rose to the rank of Fire Captain; and WHEREAS, Mr. Smith retired from Roanoke County on February 1, 2003, after nineteen years and ten months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Smith has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT R. SMITH, JR. for more than nineteen years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~RC~~G'--~ ~ _ ~,~~~~ Dates of Employment: ~-~, ` 1 ~ 3 - ~ 13103 Current Position: ~r~~o~c~ Retirement Date: ~- ~ I l03 Length of Service: ~ q ~~ , ~ (~ 1'~j~~g Previous Positions Held: ~1 rC ~evt- Y1n~- ~O\c~,e~~ ~c~ M~~ c.s~r rc~-~) ~i cc. ~C~.r~c~.c n Other Information: i~C1C~.'(L~S~ ~5'l3 - ~ ~ ~Un ~-~ 1~~1cs_ J'~ ~ X401 Board Meeting dates during retirement month: ~) ~ ~ 11 ~03 3 :C~ (~.c~ /l Plans to attend board meeting on Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting date. Please mail resolution. -~ Q~03 Human Resources Sign ure Date AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF RUBEN L. ROSEBORO, FIRE & RESCUE DEPARTMENT WHEREAS, Ruben L. Roseboro was employed by Roanoke County on December 1, 1975, by the Fire & Rescue Department as a Firefighter; and WHEREAS, Mr. Roseboro retired from Roanoke County on February 1, 2003, after twenty-seven years and two months of service with the Fire & Rescue Department and WHEREAS, Mr. Roseboro has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RUBEN L. ROSEBORO for more than twenty-nine years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~~~j~ ~... , Rc~~o Dates of Employment: ~ a--~ x'''15 -- I 13103 Current Position: r r-c-~jv~./ Retirement Date: ~- l I ~03 Length of Service: o~ `1 ~~. , o~ ~j5 Previous Positions Held: ~..~ Other Information: ~C~C~,rcSS •_ ~~'~~ l.~~od~e~rc. ~, 5otrl~m , VA a.~~53 Board Meeting dates during retirement month: Plans to attend board meeting on 2> 3 ~ a.5 X03 3 :~ u m . ~- '1 ~C~ ~~.m . date. Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting Please mail resolution. Human Resources Signature Date From: Brenda Holton To: Gerald Holt Date: 2/3/03 3:21 PM Subject: Re: Retirement Resolution -MacKenzie Thanks Gerald. Will put it on the Feb 11 consent agenda. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton@co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 »> Gerald Holt 02/03/03 03:20PM »> Thanks Brenda, I believe the resolution is fine as it is. Gail and Carla did a better job putting it together than I could have., Shf. Holt »> Brenda Holton 02/03/03 12:13PM »> I am attaching a draft resolution of appreciation upon the retirement of Anita G. MacKenzie on Feb 1st. HR has informed us that she does not want to attend a Board meeting. We would like to put the reso on the Feb 11 consent agenda for approval so if you could get the draft resolution it back to me asap, it would be appreciated. The second and third paragraphs are things that Ms. MacKenzie mentioned to Carla in HR when she took down the information so I made them a part of the resolution. Thanks, w From: Brenda Holton To: Gerald Holt Date: 2/3/03 12:13PM ~/~ Subject: Re: Retirement Resolution -MacKenzie t am attaching a draft resolution of appreciation upon the retirement of Anita G. MacKenzie on Feb 1st. HR has informed us that she does not want to attend a Board meeting. We would like to put the reso on the Feb 11 consent agenda for approval so if you could get the draft resolution it back to me asap, it would be appreciated. The second and third paragraphs are things that Ms. MacKenzie mentioned to Carla in HR when she took down the information so I made them a part of the resolution. Thanks, CC: Diane Childers Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ANITA G. MACKENZIE, SHERIFF'S OFFICE WHEREAS, Anita G. MacKenzie was employed by Roanoke County on September 1, 1978, by the Sheriff's Office as a Clerk Typist, and also served as Secretary and Civil Process Clerk; and WHEREAS, Ms. MacKenzie retired from Roanoke County as the Control Room Operator on February 1, 2003, after twenty-four years and five months of service with the Sheriff's Office; and WHEREAS, Ms. MacKenzie also worked in the County's Records Department from December 6, 1977 through August 11, 1978, as part of the Comprehensive Employment Training Act (CETA); and WHEREAS, Ms. MacKenzie was nominated for an Extra Mile Club Award on July 31, 1992, for assisting the public by telephone and in person, providing help to her co-workers, and for being a good influence in the office; and WHEREAS, Ms. MacKenzie has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ANITA G. MACKENZIE for more than twenty-four years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: -~C~~C~ ~'-~ . ~`-~C~KC~f1Z1e. Dates of Employment: q ~ I ~l~ -- 131~0"~ (/ Shc.,r ~~~ ~ Current Position: CU+n~\ k~~ C~C1~U~ C-C~-F~e. Retirement Date: ~- ~ 1 w3 Length of Service: ~ ~ ~rS~ 5 ~r~~~5 Previous Positions Held: C1,e-rk T~~S~ ~Sh~ri~S C~~c~~ Sc~-YC~4ar~ C~Jr`~ct-i~~ 5 ~-~c~~ Other Information: y~~\.rC~~'. ~~5 ~r1~-~Sh ~UCX~S~~'. ~:P.,,. _, . ... ~v~ •,, 1~:-la loo\"l-~ 44.~~1~ 4s 111 ~"1~ ~S (xu'{ c1~ '~he_ C9 nlprc.Y~cr~s t vz. ~ployMQ,r,~ T~co,- ~~ ~ Y~c ~ TCE ~~ . - t~WC~,rdcsJ axe Ek~ru.. (~l.il c. Cl~~~ Ce.~~ ~~ ~cs~.~ 0~ ~ 3~ q a Board Meeting dates during retirement month: ~ > 31 t ti ~03 a~ 3'.cp ~, . Plans to attend board meeting on 2) 3 ~ ~ 5 X03 c~ 3'.~J p.m. o ~ '1 ~UO p. rte. date. Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting. Please mail resolution. ~. Human Resources ignature ~~30~03 Date From: Ray Lavinder To: Holton, Brenda Date: 2/4/03 4:50PM Subject: Re: Certificate for Danielle Partridge Hi Brenda: Each and every dispatcher is EMD trained, they are able to instruct victims and their families what to do in a medical emergency until help arrives. Ms Partridge, in the fall of 2002, (I can get you the date if you need it) was able to teach a relative of an elderly person who had stopped breathing, to do CPR and get the person breathing again. The person was breathing when the ambulance arrived. If you need more let me know. »> Brenda Holton 02/04/03 11:38AM »> Ray, I am working on the Certificate of Recognition for Ms. Partridge for the Feb 11 meeting. All I have is recognizing her for her assistance during an emergency call. I need information for at least three to four paragraphs. Diane said that Mr. Hodge wanted to put in information about the Emergency Medical Dispatch program and its success. Could you give me some information about that program? When did the Police Dept start doing this? Is she one of the first people certified? Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors E-mail: bholton(a~co.roanoke.va.us. Phone: (540) 772-2005 Fax: (540) 772-2193 Note to file: February 11 ECH wants to recognize Danielle Partridge, police dispatcher, who handled an E-911 call and talked someone through CPR. Chief Lavinder to help with this item. NAED: Certification Course Description What's New About NAED Code of Ethics Boards/Councils College of Fellows Contact us Journal Job Openings Industry Links FAQ Public Education Research Articles Journal Archive Academy Store Downloads Page 1 of 2 Emergency Dispatcher Certification Courses and Recertification information for Fire, Police, and Medical Dispatchers '+~ 3 ~ `.. 7 t . = T s Fire Police Medical Emergency Courses Courses Courses Telecommunicator Emergency Priority Dispatch Systems have been recognized as an essential component of effective emergency dispatch. Proper and timely training as well as a sound protocol are what help emergency services deliver quality care to the calling public. link to current course lists V11 Bridge EMD/EFD/EPD ETC ED-Q Leader Seminars Instructors CCM Course CDE Courses Why Accredit Benefits 20 Points Reaccreditation ACE's The certification courses cover the basic and advanced concepts that promote a safe, effective, and professional program. Courses were originally developed by Jeff Clawson, M.D. Instructors are fully trained in a variety of teaching methods using lecture, discussion, video segments, audio tape review, slides, overheads, hands-on practice, and role playing. This offers the participants 24 hours of course experience with many opportunities to learn and practice. Participants who complete the 3-day course in either Medical, Fire, or Police dispatching will be eligible for certification through the National (or International) Academy of EMD. http://www.naemd.org/edispatcher.shtml 2/4/2003 Home ~ Site Map ~ Sear NAED: Certification Course Description Benefits Associate Executive Conference Pre-Conference Programs Schedules Travel Info. ._ Page 2 of 2 ~~~~ ,i~A,rr,q< ... . , .. .. ... . ..,~, ,_, _ '4aawwr~aJ.a. ~ .. ,_«~, .a..,. . ~. Are you having problems with this site? Please contact the Webmaster c0 National Academy of EMD, Salt Lake City, Utah http://www.naemd.org/edispatcher.shtml 2/4/2003 NAED: Accreditation Page 1 of 2 ~.:~ ,,.+ ~ ";.,.~~ f~ ~r '" ~ ` Nat~~nalAcd~~ss ~-fErr7e ~?r his ~,ir1~ ~--. ~ P~. Home ~ Site Map ~ Sear What's New About NAED Code of Ethics BoardsJCouncils College of Fellows Contact us Why Accreditation? Accredited Centers share a common goal of improving patient care and maximizing the efficiency of EMS systems.The National Academy of Emergency Medical Dispatch, through its College of Fellows, has established a h' h t d d f II f xao: -xor~a ig s an ar o exce ence or emergency dispatch, providing the tools to achieve this high standard "* • °~ at both the dispatcher level, through EMD Certification, and the Journal communication center level through the Accreditation Program. Your Jab Openings center can join a growing number of Accredited Centers of Excellence Industry Links across the U.S. and in other countries who provide superior, up-to- FAQ date patient care and efficient resource utilization to achieve maximum Public results in emergency situations. Education Research Articles Journal Archive When You're Ready... Academy Store Downloads Accreditation requirements are presented as a guide for EMS and ~ public safety agencies to become officially recognized as an Accredited Center of Excellence (ACE) by the National/International Academy of • Emergency Medical Dispatch. V11 Bridge EMD/EFD/EPD To apply, an agency submits an "ACE Application" form along with a ETC detailed, self-study document based on "The Twenty Points" (inside). ED-Q The Academy's Accreditation Board will review the application and Leader document, then arrange an onsite evaluation visit by an Academy Seminars representative. Instructors CCM Course The Academy has organized a College of Fellows, including dozens of CDE industry experts and physicians, responsible for assessment and Courses improvement of a unified emergency medical dispatch technology known as the Medical Priority Dispatch SystemT'". This system, i ~, ~~ including training curriculum, management and quality improvement processes, and dispatch protocols has been officially recognized by the Why Accredit Academy as safe, efficient, and effective, and as its standard for Benefits emergency medical dispatch. 20 Points Reaccreditation The Academy has also established minimum standards for national ACE's EMD certification as well as these standards for EMD center accreditation. http://www.naemd.org/accred.shtml 2/4/2003 NAED: Accreditation Benefits Associate Executive Conference Pre-Conference Programs Schedules Travel Info. Page 2 of 2 Please call for information or answers to questions you may have about EMD standards, EMD certification, or EMD center accreditation. The Medical Priority Dispatch System is in part based on published standards by the National Association of EMS Physicians (NAEMSP), the American Society for Testing and Materials (ASTM), the American College of Emergency Physicians (ACEP), the U.S. Department of Transportation (USDOT), the National Institutes of Health (NIH), the American Medical Association (AMA), and over twenty years of research, development and field testing throughout the world. Are you having problems with this site? Please contact the Webmaster National Academy of EMD, Salt Lake City, Utah http://www.naemd.org/accred.shtml 2/4/2003 __._ Diane Childers -recognitions - Page 1 From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <dchilders@co.roanoke.va.us> Date: 1/10/03 9:15AM Subject: recognitions The school board recognized three teachers last night for obtaining National Board Certification. Also, Oak Grove Elementary and the Roanoke County School Administration Buildings were awarded the Energy Star Label - the first in the state to win this award. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us Life may not be the party we hoped for, but while we are here we might as well dance. Richard Burch -Agenda item for Paramedic/firefighters Page 1 From: Elmer Hodge To: RFLORA@co. roanoke.va. us, MALTIZER@co. roanoke.va. us, FM 1 NNIX@co. roanoke.va. us, BCHURCH@co. roanoke.va. us, JMCNAMARA@co. roanoke.va. us Date: 1/19/03 8:55PM Subject: Agenda item for Paramedic/firefighters Gentlemen, Mr. Church called last week to ask when it would be possible to have additional staff in the Catawba station. I am providing all of you with this information so you will know where we are. First, a new class began about three weeks ago so the additional employees will not be able to begin until the current class graduates and the newly hired ones are trained. If the request is approved by the Board as expected, we will begin offering positions to candidates already on the list that we used a few weeks ago. When this group is assembled (they give notice to employers and come to work with us) we can begin a new Academy class. That takes several months so the whole process will require some time. I will have Chief Burch provide a complete schedule in the agenda item but I do not anticipate having them in the station before May. ~ t `_03 As for the Board approval process, Chief Burch and I will bring an agenda item to you at the first meeting in February. We are getting exact information for staff requirements at Catawba and Hollins. We will bring this to you with at least two alternatives. The first will be to staff the Catawba Station only and the other will be to address the system-wide needs as we have done in the past. It will be my recommendation that we include Hollins because this is where we need staff the most. We still want to discuss a new station with you during the CIP process We are working on funding alternatives for the new staff. There are new Federal requirements that make it difficult to write off fees from people other than County residents. This will be brought to you soon and will provide some additional money. I believe this provides you information on the most straightforward solution to the issue. Please let me know if you have any questions. Elmer Hodge Roanoke County Administrator 540-772-2004 CC: RBURCH@co.roanoke.va.us,DODONNELL@co.roanoke.va.us I ,~ a Board of Supervisors • • • ~ Clerk's Office Memo ' CONFIDENTIAL To: Board Members From: Brenda J. Holton ~~'1~~ Date: 1 /24/2003 Re: GRIEVANCE PANEL ~ µOAly ~„ c ti ~ Z ~z ~~ z a X838 Attached is a list of potential candidates to be considered for appointment as an alternate member to the Grievance Panel. This is information that Joe Sgroi sent you several months ago. Please let either Diane or me know if you would like to appoint one of these citizens to serve on this panel, and we will find out if they are willing to serve. Thanks. Attachment cc: Diane Childers Elmer Hodge 1 CONFIDENTIAL Potential Alternate Members for the Grievance Panel 6/02 1. Dana Martin (African American male) Consultant -Training Roanoke County Resident -yes 2. Peggy Mayfield (White female) Owner -Olsten Temporary Service Roanoke County Resident -yes 3. Jerry Higginbotham (White male) Owner -Corrugated Container Corporation Roanoke County Resident -yes 4. Dan Oyler (White male) Consultant -Career Transition Services Roanoke County Resident -yes 5. Pete Pietrzak (White male) President -Smith Packet Medical Comm. Roanoke County Resident -yes ~~ Lee Blair (White female) H. R. Manager - -Blue Ridge Beverage ~J i- Agenda Roanoke County Resident -yes Diane Childers - Re: ROANOKE VALLEY MENDED HEARTS CHAPTER 1.44 OBSERVES20THANNIVERSARY Page 1 w From: Mel Mayfield <mmayfld@rev.net> ~~ To: "Board of Supervisors" <BOS@co.roanoke.va.us> Date: 2/3/03 6:29AM ~~ ~°°~` Subject: Re: ROANOKE VALLEY MENDED HEARTS CHAPTER 144 CS~~ OBSERVES20THANNIVERSARY At 11:50 AM 1 /31 /03 -0500, you wrote: >Mr. Mayfield, thank you very much for your request and the >information. Before >I pass this along to Chairman McNamara, I did have a question. Are you >requesting that he attend the luncheon and present the proclamation or do you >want us to mail it to you for display at the luncheon? Thanks, >Brenda J. Holton, CMC >Deputy Clerk >Roanoke County Board of Supervisors >Phone - 540-772-2005 >Fax - 540-772-2193 > »> Mel Mayfield <mmayfld@rev.net> 01/31/03 06:49AM »> >Attn: Board of Supervisors Chairman >Roanoke Valley Mended Hearts Chapter 144 will be observing its 20th >Anniversary on Sunday, February 16 with a luncheon at The Hotel >Roanoke. We are requesting that Roanoke County recognize the organization >for its contributions to thousands of heart surgery patients and their >families over the past 20 years by designating February 19, 2003 "Roanoke >Valley Mended Hearts Day." >A publicity release giving details about the anniversary observance is >attached to this a-mail for your reference. If you have any problem with >the attachment, or need additional information, please contact me >immediately. We appreciate your consideration. >Thank you and regards, >Mel Mayfield >Vice President >Roanoke Valley Mended Hearts Chapter 144 Ms Holton: I talked with David Smith, our President, and we are not requesting that Chairman McNamara attend the February 16 luncheon to present the proclamation. If he would like to present it to our chapter at a Board of Supervisors meeting, that would be fine, or you can contact me when it is ready and I will pick it up, as opposed to having you put it in the mail. My telephone number is 366-0759 in the event you need to contact me by phone. We would like to be able to display it at the February 16 luncheon. Thank you and regards, Mel Mayfield Diane Childers Re: ROANOKE VALLEY MENDED HEARTS CHA,Pl'ER 244 OBSERVES20THANNIVERSARY Page 2 w .+ CC: <dr.smith@rev.net> ----- Diane Childers Re: ROANOKE VALLEY MENDED HEARTS CHAPTER 144 OBSERVES20THANNIVERSARY Page 1 ~ ~ ~ From: Mel Mayfield <mmayfld@rev.net> To: "Board of Supervisors" <BOS@co.roanoke.va.us> Date: 1 /31 /03 12:53PM Subject: Re: ROANOKE VALLEY MENDED HEARTS CHAPTER 144 OBSERVES20THANNIVERSARY At 11:50 AM 1 /31 /03 -0500, you wrote: >Mr. Mayfield, thank you very much for your request and the >information. Before >I pass this along to Chairman McNamara, I did have a question. Are you >requesting that he attend the luncheon and present the proclamation or do you >want us to mail it to you for display at the luncheon? Thanks, >Brenda J. Holton, CMC >Deputy Clerk >Roanoke County Board of Supervisors >Phone - 540-772-2005 >Fax - 540-772-2193 > »> Mel Mayfield <mmayfld@rev.net> 01/31/03 06:49AM »> >Attn: Board of Supervisors Chairman >Roanoke Valley Mended Hearts Chapter 144 will be observing its 20th >Anniversary on Sunday, February 16 with a luncheon at The Hotel >Roanoke. We are requesting that Roanoke County recognize the organization >for its contributions to thousands of heart surgery patients and their >families over the past 20 years by designating February 19, 2003 "Roanoke >Valley Mended Hearts Day." >A publicity release giving details about the anniversary observance is >attached to this a-mail for your reference. If you have any problem with >the attachment, or need additional information, please contact me >immediately. We appreciate your consideration. >Thank you and regards, >Mel Mayfield >Vice President >Roanoke Valley Mended Hearts Chapter 144 Ms. Holton: I am checking with our president about this and will let you know what we want to do by Monday, or perhaps later today if he gets back to me with a decision. Thank you for your help. Mel Mayfield ROANOKE VALLEY MENDED HEARTS CHAPTER 144 OBSERVES 20TH ANNIVERSARY Roanoke Valley Mended Hearts Chapter 144 will observe its 20`x' Anniversary on Sunday, February 16 with a luncheon at The Hotel Roanoke. There will be several prominent speakers including Dr. Hayden Hollingsworth, retired Cardiologist; Dr. Paul T. Frantz, Director of Cardiac Surgery at Carilion Roanoke Memorial Hospital since 1982 and Director of Carilion's Cardiac Service Line since 1996; Karen Warsaw, Manager of Carilion's Cardio Rehab Lab and Fulton K. Johnson of Lynchburg, President of the National Mended Hearts Board. The local Mended Hearts Chapter received its charter on February 19, 1983 and currently has 85 family members. Meetings are held monthly from September to May and feature speakers from the medical field and others who cover timely subjects of interest to heart patients. Membership is open to persons (and their families/caregivers) who have heart disease and/or had any type of heart-related surgery or procedures. The primary activity of Mended Hearts members is to visit patients having heart surgery and their families at Carilion Roanoke Memorial Hospital and Lewis-Gale Medical Center. Anyone requiring additional information about the Roanoke Valley Chapter of Mended Hearts can visit the website - roanokemendedhearts144.org -- or contact David Smith, President at 774-1706. For release: Immediately Departmental Budget Presentations To Board of Supervisors FY2003-2004 Budget Development Department Meeting Date Economic Development 2-18-03 Human Resources 2-18-03 Library 2-18-03 Treasurer 2-18-03 Parks and Recreation-Grounds Maint., Fee Classes 2-25-03 Commissioner of the Revenue 2-25-03 Finance: Accounting, Payroll, Purchasing 2-25-03 Police-E-911 Maintenance 2-25-03 Real Estate Assessments 2-25-03 Finance-Pubic Trans., Risk Mgmt, Utility Billing 3 - ~ ~ - p3 2-25-03 Board of Supervisors ;' 3-04-03 County Attorney 3-04-03 Elections 3-04-03 Fire and Rescue 3-04-03 General Services-Solid Waste, Building Maint., Custodial 3-04-03 General Services-Welding Shop, County Garage 3-04-03 Social Services 3-04-03 Sheriffs Office 3-11-03 Clerk of the Circuit Court 3 -11-03 Information Technology-Communications a . a 5 - ~ 2-nT- Management and Budget 3-11-03 Sheriffs Office-Care & Confinement of Prisoners 3-11-03 VPI Extension 3 -11-03 Commonwealth Attorney 3-18-03 Community Dev.-Admin, Engineering, Inspections, Drainage 3-18-03 Community Dev.-Planning and Zoning, Planning Comm. 3-18-03 County Administration-County Admin. and Assistants, CFO 3-18-03 Public Health 3-18-03 Utility Funds -Water and Sewer 3-18-03 BpP~ ~~ Y AST, CPA BG~D Rp,T1N ~ D ~ OF Sgtp --'', Tp: DIAL TIGN ,--- FRp~VI: PF~I~A S~B~CT . ~ ~~~ ~20p3 , s gating SATE. o L1~R~GDG~ _~'°~I/ ndard &~°c sided °n ~ ° ,-- fr°r'j' Sta at was ~n eneral CC ~ r--- j ~--~''_ ~ cen~Y rece~vea to-up le t° ~,e g °~ is ~h `~ vorab s rep e ds, __,~--- ter mat w' bond ra~'g. ds was ve ~e G°untiY•G ~ ~ b°n e Se11 attac~'g a letg °~ ` pbyga~°n b f fiance °f o f R°an° °ssible `Nhen ~ ch I a e cy ~ c°„fi~'u'Genexaa ~an~~1 p g ~e Stab ~ Brest rate n~ ~e~,nding, A oan°ke Go n~~°ns an e tesearch~ e 1°west tO °nr cum Rc°n°~c• able t° anY° .~ sec~g bene~c~ ~~ ~c a~ f~ ott made aes ecial1y'~Se ° f ~s re o03 • e G°untY ham is c°m d is p ti~g h 2 ~i t ~' ~lh tO at an ds. the et in Marc states a Z~p1. is sign, ~ de b~ g° to mark e S&p w~tea o f .fiscal y6~ $ X253 in f``n os °~er ~ °~ce ~'at tr ce at the en lance, ~5' advance ,Y°u ~ n f~dbalan r°~riatedb a ~~~~ ~g0~ ~n tese~ed ~ ,app fires, an °f ~a~5~2'S93ear s eXpendl subsegnent Y .~ f Ratings Services 55 Water Street, 3Rth Plum New Yurk, NY 10041-000 i Tel 212 438-20~C, Reference No.: 1232]001 Steven J Murphy Mana~ring Director 1'uhlic Pinancc 12atings Ms. Diane Hyatt Finance Director Roanoke County 3738 Brambleton Avenue P.O. Box 29800 Roanoke, VA 24018-0798 .Standard & Poor's A Division of "11~eMcGraw•HiUCompanies _ January, 2, 2003 Re: Roanoke County, Vdrginia, General Gbligation Bonds Dear Ms. Hyatt: This is to inform you that as part of our ongoing rating program, we have reviewed the latest annual financial report and other relevant data related to the above debt. As a result of such review, we have confirmed the rating for the above debt at `AA' with a rating outlook for the intermediate to longer term of stable. Please continue to send updated information including annual audit reports and budgets, and if applicable, updated operating and construction progress data, addressed to: Standard & Poor's Ratings Se~wices Public Finance Secondary Market Sul°veillance 55 Water Street, Muni Drop Box No. 1, 38-1-10 New York, NY 10041-0003 Your satisfaction with our rating process is extremely important to us. If you have any questions please feel free to contact Kenneth Gear at (1) 202-383-3540. Thank you for continuing your relationship with Standard & Poor's Ratings Services. Very truly yours, ~~~~u~>d av Publication date: 7-Jan-2003Credit Reprinted from RatingsDirect Summary: Roanoke Cnty, VA Analysts: Kenneth A Gear, Washington D.C. (1) 202-383-3540; Colleen Woodell, New York (1) 212-438-2118 ~~^ ' ~ ~~~"° ~ it ' ~~~ Rationale Credlt Profile '" ~'~'~ '• '~ The'AA' rating on Roanoke County, Va.'s GO bonds reflects: ~~AFFIRMED Outstanding GO bnds +••," ~,t. %~ ' r~''" . A diverse and strong area economy, • ouTl_oorc sr~e~,F i . Steady tax base growth, ' ~~~ ~ -" - ry"° . Strong financial performance, and A moderate debt burden. The county, population 86,000, is the suburban hub of the Roanoke Valley, which draws from a labor force of about 328,000 within commuting distance of the county. County employment is diversified among trade, with about 28% of total employment; services, 26%; government, 14%, and construction, 11%. Tourism also plays a major role in the county's economy. The county has an educated labor force, and income levels are above average, at 28% above the national and 23% above the state averages. Unemployment rates are very low at just under 3%, but increased by 1 % over the past year. The significant tax base of $5.7 billion has grown steadily for many years. The average annual growth rate for the past five years was 5.8%, 5% in fiscal 2002. As a result of that growth, the county's real estate tax rate has remained unchanged. Tax collections remain strong on both a current and total basis. Financial performance remains strong. The county ended fiscal 2001 with a $15 million unreserved fund balance, representing 23% of expenditures. Overall net debt is low at $773 per capita, and debt service expenditures are moderate at 5.9% of operating expenditures. Outlook The stable outlook reflects the diverse and growing economy and the county's strong financial position. ,; 1: ,P o ' +k Ratiri sDlrect Web'. slte~ at v~nvwatanda[~~dandP~ours con g ~ 1 Y ~ ~~~FtNrss~"~~ f YEgSi:`te~ Standard &~"Poors:, ~ ,t~y~ Setting The. Standard. t~V't $tQlZ4~4TTfY c~L p40i''S a ~» °fT~c~ ~%ratingsdlrect"~ 'f~ ~I: ~~ ~ l~ Published by Standard & Poor's, a Division of The McGraw-Hill Companies, Inc. Executive offices: 1221 Avenue of the Americas, New York, NY 10020. Editorial offices: 55 Water Street, New York, NY 10041. Subscriber services: (1) 212-438-7280. Copyright 2002 by The McGraw-Hill Companies, Inc. Reproduction in whole or in part prohibited except by permission. All rights reserved. Information has been obtained by Standard & Poor's from sources believed to be reliable. However, because of the possibility of human or mechanical error by our sources, Standard & Poor's or others, Standard & Poor's does not guarantee the accuracy, adequacy, or completeness of any information and is not responsible for any errors or omissions or the result obtained from the use of such information. Ratings are statements of opinion, not statements of fact or recommendations to buy, hold, or sell any securities.