Loading...
HomeMy WebLinkAbout2/25/2003 - RegularWorking Document -Subject fo Revision Roanoke County Board of Supervisors Agenda February 25, 2003 Good afternoon and welcome to our meeting for February 25, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call ALL PRESENT AT 3:05 P.M. 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS JPM WELCOMED SCHOOL BOARD CHAIR ROARK. SCHOOL BOARD MEMBER STOVALL, SCHOOL SUPERINTENDENT DR. WEBER, AND OAK GROVE ELEMENTARY PRINCIPAL FLIPPEN TO THE MEETING ECH ADDED BRIEFING ON RECENT STORM AS ITEM D.1 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Roanoke County Public Schools for receiving the Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School CERTIFICATES OF RECOGNITION WERE PRESENTED BY CHAIRMAN MCNAMARA TO DR. WEBER, SCHOOL SUPERINTENDENT AND CHRISTINA FLIPPEN, PRINCIPAL, OAK GROVE ELEMENTARY SCHOOL. RICHARD KELLY. SCHOOLS ENERGY MANAGER. WAS ALSO PRESENT. 2. Proclamation declaring the month of February 2003 as School Board Appreciation Month PROCLAMATION PRESENTED BY CHAIRMAN MCNAMARA TO CHAIR OF THE SCHOOL BOARD MARION ROARK. SCHOOL BOARD MEMBER MIKE STOVALL, AND SCHOOL SUPERINTENDENT DR. WEBER. 3. Recognition of Japanese students visiting the Roanoke Valley MR. HODGE INTRODUCED JACK TOMPKINS FROM THE ROANOKE VALLEY SISTER CITY PROGRAM. THE EIGHT STUDENTS WERE INTRODUCED TO THE BOARD BY THEIR CHAPERONE. TAKEYA FUJITA. THEIR VISIT IS AN EXTENSION OF A JAPANESE STUDENT EXCHANGE PROGRAM PREVIOUSLY SPONSORED BY VIRGINIA WESTERN COMMUNITY COLLEGE. MR. HODGE AND CHAIRMAN MCNAMARA PRESENTED GIFTS AND CERTIFICATES OF HONORARY CITIZENSHIP TO THE STUDENTS. D. BRIEFINGS 1. Update on recent storm BRIEFINGS BY JOHN CHAMBLISS. TODD MAXEY, RAY LAVINDER. ARNOLD COVEY, GARY ROBERTSON. AND DAN O'DONNELL HOM SUGGESTED THAT INFORMATION BE PUT ON CHANNEL 3 RVTV TO EDUCATE THE PUBLIC ABOUT THE DANGERS OF HIGH WATER DURING FLOODS E. NEW BUSINESS 1. Request to approve a field use partnership agreement with the Southwest Soccer Association. (Pete Haislip, Director of Parks, Recreation & Tourism) R-022503-1 HOM MOTION TO ADOPT RESOLUTION URC 2. Request to approve a field use partnership agreement with Badger Baseball. (Pete Haislip, Director of Parks, Recreation & Tourism) 2 R-022503-2 JPM MOTION TO ADOPT RESOLUTION URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. JPM MOTION TO APPROVE 1ST READING 2 READING AND PUBLIC HEARING - 3/25103 URC 1. First reading of ordinance to obtain a Special Use Permit to construct and operate a daycare on 15.652 acres located at Red Lane Extension at Interstate 81, Baptist Children's Home, Catawba Magisterial District, upon the petition of Fellowship Community Church. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance approving a lease for the Tinker Mountain tower site. (Anne Marie Green, Director of General Services) JPM MOTION TO APPROVE 1ST READING 2 READING - 3/11/03 URC H. SECOND READING OF ORDINANCES NONE APPOINTMENTS 1. Blue Ridge Behavioral Healthcare JPM NOMINATED DAN O'DONNELL TO COMPLETE UNEXPIRED THREE-YEAR TERM OF GARY L. KELLY WHICH EXPIRES DECEMBER 31.2003 2. Commission for Senior and Challenged Citizens (Appointed by District) 3. League of Older Americans Advisory Board 4. League of Older Americans Advisory Council 5. Roanoke Regional Airport Commission 3 6. Roanoke Valley Resource Authority JBC NOMINATED DANIEL R. LINEBERRY TO COMPLETE THE UNEXPIRED FOUR-YEAR TERM OF DOUGLAS J. ANDERSON WHICH EXPIRES DECEMBER 31, 2005 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-022503-3 JPM MOTION TO ADOPT RESOLUTION URC 1. Approval of minutes -February 11 and February 19, 2003 2. Confirmation of appointment to Commission for Senior and Challenged Citizens (appointed by district) A-022503-3.a 3. Request to appropriate grant monies concerning the Comprehensive Services Act Programs A-022503-3.b 4. Request to accept water and sewer facilities serving Moran Storage Building A-022503-3.c 5. Request to accept and appropriate grant in the amount of $39,725 from the Department of Criminal Justice Services to the Violent Crimes Against Women Unit A-022503-3.d K. REQUESTS FOR WORK SESSIONS NONE 4 L. REQUESTS FOR PUBLIC HEARINGS JPM MOTION TO AUTHORIZE PUBLIC HEARINGS ON MARCH 11.2003 URC 1. Request to hold the following Public Hearings on March 11, 2003 (a) Public Hearing to elicit citizen comment for items to be included in the budget for the 2003-2004 fiscal year. (b) Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. (c) Public Hearing to elicit citizen comment to set the real estate, personal property and machinery and tools tax rates in Roanoke County. M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS JPM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Expenditures and Estimated and Actual Revenues for the month ended January 2003 6. Statement of Treasurer's Accountability per investment and Portfolio Policy as of January 31, 2003 7. Report from VDOT of changes to the Secondary Road System in January 2003 8. Proclamation signed by the Chairman O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel with respect to pending litigation, namely 5 Roanoke County vs. General Electric (Dixie Caverns Landfill); Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. AT 4:21 P.M.. JPM MOTION TO GO INTO CLOSED MEETING FOLLOWING THE WORK SESSIONS P. WORK SESSIONS (4th Floor Conference Room) 1. Joint work session with Planning Commission to discuss the following matters: TIME: 4:21 P.M. UNTIL 5:46 P.M. CHAIRMAN MCNAMARA WELCOMED THE PLANNING COMMISSION MEMBERS CHAIRMAN WITT CALLED THE PLANNING COMMISSION MEETING TO ORDER AT 4:31 P.M. WITH ALL_MEMBERS PRESENT: MARTHA HOOKER. STEVE AZAR. AL THOMASON AND TODD ROSS. ALSO PRESENT WERE JEFF ECHOES AND BILL MANNING FROM VDOT: ARNOLD COVEY. JANET SCHEID. ANTHONY FORD. AND DAVID HOLLADAY FROM COUNTY STAFF. (a) Secondary Road System Six-Year Construction Plan (2003-2009) and consideration of projects for FY 2003-2004 VDOT Revenue Sharing Program. (Arnold Covey, Director of Community Development) MR. COVEY ADVISED. THAT THE COUNTY'S BUDGET FOR F/Y 2003-2004 IS APPROXIMATELY $3.16 MILLION: THAT $330,000 HAS BEEN ALLOCATED FOR THE RURAL ADDITION LIST: AND THAT $500.000 IS BEING REQUESTED FROM THE STATE REVENUE SHARING PROGRAM. HE REVIEWED THE NUMBERED PRIORITY PROJECTS AND ADVISED THAT TWO PROJECTS WERE ADDED TO THE PLAN. HE ADVISED THAT SOME OF THE PROJECTS INCLUDE A BIKEWAY WHICH HAS AN ADDITIONAL COST AND THE BOARD WILL NEED TO DECIDE WHETHER TO INCLUDE BIKEWAYS. MR. HODGE SUGGESTED THAT THE DATE THAT THE PROJECT WAS ORIGINALLY PLACED ON THE SIX-YEAR PLAN AND THE COST OF THE BIKEWAY BE ADDED TO THE PROJECT SHEETS. JBC ASKED THAT THE MAGISTERIAL DISTRICT BE SHOWN. JPM OBJECTED AND STATED THAT THESE DECISIONS SHOULD NOT BE MADE POLITICAL BASED ON THE DISTRICT IN WHICH THE PROJECT IS LOCATED. MR. COVEY ADVISED THAT THERE WILL BE A PUBLIC HEARING AT THE MARCH 25 MEETING AND ADOPTION OF THE PLAN IS PROPOSED FOR APRIL. b) To discuss the issues of Residential Growth and the provisions of Public Services in Roanoke County. (Janet Scheid, Chief Planner) MR. MAHONEY ADVISED THAT THE CIP NEEDS TO BE CONSIDERED IF THE BOARD WANTS THE PLANNING COMMISSION TO ADDRESS THE ISSUES OF ROAD PLACEMENT AND RESIDENTIAL GROWTH AS ZONING ISSUES. HOM ADVISED THAT HE WOULD LIKE MORE IN-DEPTH WORK SESSIONS WHERE THEY COULD REVIEW MAPS. JBC ADVISED THAT HE WOULD LIKE TO MEET REGULARLY WITH THE PLANNING COMMISSION. MS. SCHEID ADVISED THAT IT HAS BEEN ASSUMED THAT VDOT WOULD HAVE ENOUGH MONEY TO IMPROVE ROADS TO MEET DEMANDS BUT THAT ASSUMPTION IS NO LONGER VALID AND THE RESPONSIBILITY FOR FUNDING PROJECTS IS BEING SHIFTED TO LOCALITIES. MR. HODGE ADVISED THAT THERE ARE OTHER CONCERNS SUCH AS REQUESTS FOR WATER AND SEWER, SETBACK PROBLEMS AND REVISION OF THE COMPREHENSIVE PLAN. HE DISTRIBUTED A HANDOUT THAT HIGHLIGHTED MAJOR INDUSTRIAL USERS BY JURISDICTION FOR ROANOKE'S WATER POLLUTION CONTROL PLANT. MOST OF THE COUNTY'S ALLOCATION IN THE SEWAGE PLANT IS FOR NON-COMMERCIAL AND NON- BUSINESS. HE SUGGESTED THAT THE PLANNING COMMISSION AND THE CONSTRUCTION COMMUNITY REVISE THE COMPREHENSIVE PLAN IN A SERIES OF WORK SESSIONS AND BRING THAT INFORMATION BACK TO THE BOARD. ~ Proposed amendments to the Roanoke County Zoning Ordinance, Section 30-93, Signs. (David Holladay, Senior Planner/Zoning Administrator) MR. HOLLADAY ADVISED THAT THE MAJOR AMENDMENTS INCLUDE: (1) ALLOWING TEMPORARY SIGNS (BANNERS) BY ANNUAL PERMIT. BUT IN EXCHANGE, REDUCING THE NUMBER OF BANNERS ALLOWED FROM TWO TO ONE. (2) PROHIBITING ROOF AND PORTABLE SIGNS. (3) OFFERING A REDUCED SETBACK OPTION FOR FREESTANDING SIGNS IN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS. IN EXCHANGE FOR REDUCED SIGN HEIGHT. (4) AMENDING THE OFF-PREMISES (BILLBOARDI REGULATIONS BY PLACING A CAP ON THE NUMBER OF BILLBOARDS CURRENTLY EXISTING IN ROANOKE COUNTY. CONSTRUCTION OF NEW BILLBOARDS WOULD STILL BE ALLOWED, BUT ONLY AFTER REMOVING AN EXISTING BILLBOARD. BILLBOARDS THAT DO NOT CONFORM TO CURRENT STANDARDS WOULD BE REMOVED FIRST. (5) AMENDING DEFINITIONS TO SUPPORT THE PROPOSED REGULATORY CHANGES. MS. SCHEID ADVISED THAT THE PLANNING COMMISSION IS READY TO MOVE FORWARD. THERE WAS SOME DISCUSSION CONCERNING THESE AMENDMENTS AND A TRIVISION SIGN WHICH IS NOT ALLOWED UNDER THE COUNTY'S ORDINANCE. THERE WERE NO SUGGESTED CHANGES TO THE AMENDMENTS AND THE PLANNING COMMISSION WILL PROCEED TO SCHEDULE A PUBLIC HEARING. 2. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) BUDGET WORK SESSIONS WERE HELD AFTER THE EVENING SESSION TIME: 7:48 P.M. UNTIL 9:00 P.M. (a) Police (Ray Lavinder, Chief of Police) (b) Information Technology (Elaine Carver, Director) (c) Commissioner of the Revenue (Nancy Horn, Commissioner) (d) Parks, Recreation & Tourism (Pete Haislip, Director) (e) Real Estate Valuation (Billy Driver, Director) MR. ROBERTSON ADVISED THAT THIS IS A CONTINUATION OF THE BUDGET WORK SESSIONS WHICH THE BOARD HAS SCHEDULED WITH THE COUNTY DEPARTMENTS. (A) POLICE: CHIEF OF POLICE LAVINDER IDENTIFIED THE FOLLOWING ACCOMPLISHMENTS: (1) THERE ARE 100 NEIGHBORHOOD WATCH GROUPS WHICH REDUCE CRIME. (2) THE DETECTIVES' CLEARANCE RATE IS THREE TIMES THE NATIONAL AVERAGE. (3) THE SCHOOL RESOURCE OFFICERS DO A GOOD JOB AND THE DEPARTMENT HAS AN OUTSTANDING RELATIONSHIP WITH THE SCHOOLS. (4) ROANOKE COUNTY IS THE FIRST IN THE STATE TO HAVE A CRISIS INTERVENTION TEAM TO DEAL WITH MENTALLY ILL CITIZENS. (5) ROANOKE COUNTY POLICE HAS BEEN RECOGNIZED BY THE STATE FOR THE PAST FIVE YEARS FOR THEIR ACHIEVEMENTS IN THE TRAFFIC SAFETY PROGRAM. (61 THEIR ACCREDITATION WHICH IS DUE THIS YEAR IS ACCOMPLISHED AT A LESSER COST THAN EXPENDED BY SALEM AND VINTON. CHIEF LAVINDER ADVISED THAT THE GOALS FOR NEXT YEAR ARE: (1) TO STUDY THE NEED FOR A NEW FACILITY. (2) TO CREATE A NEW PATROL DISTRICT FOR EASTERN AND NORTHEASTERN AREAS TO ENHANCE RESPONSE TIMES. ADDITIONAL FUNDING FOR SIX POLICE OFFICERS WITH VEHICLES WOULD BE NEEDED TO ACCOMPLISH THIS. (3) TO ADD THREE DETECTIVES BECAUSE OF THE INCREASED VOLUME OF CALLS. MR. ROBERTSON ADVISED THAT THE PUBLIC SAFETY TEAM MANAGES THE E- 911 CENTER WHICH IS FUNDED THROUGH TAXES ON HARD-LINE PHONES AND WIRELESS PHONES. HE POINTED OUT THAT THE AMOUNT FROM THE STATE FOR WIRELESS PHONES WHICH WAS $140,000 THE FIRST YEAR, DOWN TO $110,000 THIS YEAR. MAY BE REDUCED FURTHER. JPM COMMENTED THAT THE FIRE AND POLICE CHIEFS MAY WANT TO REQUEST THROUGH THEIR STATE ORGANIZATIONS A MORE EQUITABLE DISTRIBUTION OF FUNDS DUE TO THE INCREASING NUMBER OF WIRELESS PHONES VERSUS HARD-LINE PHONES. MR. HODGE ADVISED THAT THIS MAY BE A LEGISLATIVE ISSUE FOR NEXT YEAR. (B) INFORMATION TECHNOLOGY: MS. CARVER ADVISED THAT IT IS USING THE $500,000 FROM THE BOARD FOR H.P. MIGRATION TO BUILD THE INFRASTRUCTURE TO DEPLOY NEW APPLICATIONS. THEY ARE WORKING TO REPLACE THE RADIO SYSTEM AND MOVE TO DIGITAL. THEIR OPERATING BUDGET IS $770,164 WITH 94% FOR ISSUES SUPPORTING DEPARTMENTS. THE INCREASE OF 6.59% IS DRIVEN BY THE INCREASES IN SOFTWARE AND HARDWARE MAINTENANCE COSTS. FOR NEXT YEAR. THEY WILL CONTINUE THE H.P. MIGRATION WHICH WILL INCLUDE IMPROVED SYSTEMS FOR BUILDING PERMITS AND BUSINESS LICENSE AND REAL ESTATE VALUATION. NOT DRIVEN BY THE H.P. MIGRATION BUT ALSO BEING PLANNED IS A PILOT PROGRAM AT THE LIBRARY FOR WIRELESS ACCESS. LC) COMMISSIONER OF REVENUE: MS. HORN ADVISED THAT SHE WAS REQUESTING AN AUDITOR FOR THE BUSINESS PERSONAL PROPERTY PROGRAM BECAUSE DURING 2003 THEY HAVE TO CONFIRM ALL QUALIFIED VEHICLES THAT ARE PREDOMINANTLY USED FOR NON-BUSINESS PURPOSES. THIS REQUEST ALSO HAS TO GO THROUGH THE COMPENSATION BOARD. AT THIS TIME, SHE IS NOT SEEKING TO TAKE ON ANY DMV FUNCTIONS. SHE ADVISED THAT THEY ANTICIPATE AN 11% CUT FROM THE COMPENSATION BOARD THROUGH 2005 DEPENDING UPON THE ECONOMY. THE AMOUNT OF THIS REDUCTION WAS $23,000 IN 2002. (D) PARKS, RECREATION & TOURISM: MR. HAISLIP ADVISED THAT THEIR BUDGET REQUEST FOR 2003-04 HAS PASS-THROUGH FUNDS FOR EXPLORE PARK AND CONVENTION AND VISITORS BUREAU. HE DISTRIBUTED A HANDOUT THAT LISTED THE TOTAL AS $2,381,802 WITH $754,440 BEING THE PASS-THROUGH FUNDS. MR. HODGE ADVISED THAT THE AMENDMENT SPONSORED BY SENATOR TRUMBO TO ALLOW THE COUNTY TO OWN PART OF THE EXPLORE PARK WAS PASSED WITH REVISIONS. HE ADVISED THAT STAFF WILL DEVELOP A PLAN AND FORWARD TO THE SECRETARY OF NATURAL RESOURCES TO BEGIN THE PROCESS. MS. PITS, ASSISTANT DIRECTOR OF RECREATION. ADVISED THAT 86% OF THE BUDGET IS FOR STAFFING WITH 14% FOR OPERATIONS. THEY HAVE 8 REGULAR PART-TIME EMPLOYEES. 25 FULL-TIME AND MANY SEASONAL PART-TIME EMPLOYEES. THERE ARE NINE RECREATION SECTIONS AND FIVE RECREATIONAL FACILITIES. SOME OF THE ISSUES FOR THE FUTURE: (1) MAINTAINING FACILITIES; (2) SPACE NEEDS AS SCHOOL PROGRAMS ARE INCREASING ALONG WITH COUNTY PROGRAMS; AND (3) CREATING COMMUNITY RECREATIONAL FACILITIES WITH GYMNASIUM SPACE. MR. COURTRIGHT. ASSISTANT DIRECTOR OF PARKS. ADVISED THAT THE PARKS DIVISION TAKES CARE OF THE TURF. LANDSCAPING AND OUTDOOR AMENITIES FOR MANY DIFFERENT AREAS OF THE COUNTY. THEY ARE ALSO RESPONSIBLE FOR THE ROANOKE COUNTY SIGN SHOP. THEY ARE REQUESTING AN UPGRADE OF A PART-TIME TECHNICIAN IN THE SIGN SHOP TO FULL-TIME TO HELP WITH THE APPROXIMATELY 1.400 SIGNS MADE AND/OR REPAIRED EACH YEAR. OTHER CONCERNS ARE FACILITY MAINTENANCE AND REPLACEMENT OF MOWERS THAT ARE APPROACHING FIVE YEARS OLD. MR. HAISLIP ADVISED THAT THEIR PRIORITIES ARE (1) CAPITAL MAINTENANCE WITHIN THEIR EXISTING FACILITIES, (2) EQUIPMENT REPLACEMENT, AND (3) GREENWAY DEVELOPMENT AND CONSTRUCTION. ANOTHER AREA THEY ARE TRYING TO DEVELOP IS SPORTS MARKETING. (E) REAL ESTATE VALUATION: MR. DRIVER ADVISED THAT THEIR OBJECTIVE IS TO PRODUCE A QUALITY REASSESSMENT, WHICH ACHIEVES MARKET VALUE, ASSURES EQUALIZATION AND ACCURACY. THEIR SPECIFIC GOALS ARE: (1) TO APPRAISE 42,600 PARCELS ANNUALLY. (2) TO ACHIEVE AN ACCESSED VALUE RATIO OF 92% PLUS/MINUS. (3) TO ACHIEVE A COEFFICIENT OF DISPERSION LESS THAN 10. (4) TO ACHIEVE A PRICE RELATED DIFFERENTIAL OF 1. (5) TO INSURE THAT ALL CITIZEN CONCERNS OR APPEALS ARE REVIEWED BY THE BOARD OF EQUALIZATION (BOE). MR. DRIVER ADVISED THAT LEGISLATIVE CHANGES EFFECTIVE JANUARY 2004 HAVE BEEN MADE THIS YEAR IN THE GUIDELINES FOR THE BOE: (1) LIMIT OF 9 YEARS TO SERVE; (2) REQUIRE 30% OF THE BOARD MEMBERS TO HAVE SOME COMMERCIAL OR REAL ESTATE PROFESSIONAL EXPERIENCE; AND (3) REQUIRE THAT MEMBERS TAKE SOME CONTINUING EDUCATION EVERY FOUR YEARS. MR. DRIVER ADVISED THAT IN 1992, 1,017 PEOPLE HAD PUBLIC HEARINGS, WHILE IN 2002, THERE WERE 50 APPOINTMENTS NOT INCLUDING CALLS TO THE OFFICE. ONE OF THE BIGGEST HELPS THIS PAST YEAR WAS THE ESTABLISHMENT OF THE INTERNET WEB SITE FOR CITIZEN USE. AN OBJECTIVE FOR THE FUTURE IS THE FIRST PHASE OF HP MIGRATION WHICH WILL DEFINE THEIR BUSINESS PROCESSES AND IDENTIFY THE FUNCTIONAL REQUIREMENTS FOR A NEW CAMA SYSTEM. MR. ROBERSON ADVISED THAT THE NEXT BUDGET WORK SESSION WILL BE HELD ON MARCH 4, AT 5:00 P.M. AT THE RCAC, FOURTH FLOOR TRAINING ROOM. 3. Work session to discuss the After School for Kids (ASK) program. (Pete Haislip, Director of Parks, Recreation & Tourism) TIME: 7:30 P.M. UNTIL 7:46 P.M. 10 MR. HAISLIP DISTRIBUTED AN INFORMATION SHEET ABOUT THE ASK PROGRAM AND A COPY OF A LETTER WRITTEN BY THE PARKS, RECREATION 8~ TOURISM COMMISSION TO THE SCHOOL BOARD CHAIR ON DECEMBER 3. 2002, ASKING WHY THEY WANTED TO END THE PARTNERSHIP. MR. HAISLIP ADVISED THAT THEY ARE UNAWARE OF ANY PROBLEMS AND THERE HAS BEEN NO RESPONSE TO THE LETTER. DR. GALLION, ASSISTANT SCHOOL SUPERINTENDENT, HAS PUT OUT AN RFP TO THE PRIVATE SECTOR FOR THIS PROGRAM. MEMBERS OF THE COMMISSION PRESENT WERE MS. LEE BLAIR AND DEBBIE GEORGE. MR. HAISLIP ADVISED THAT THEY WILL RESPOND TO THE RFP. IT WAS THE CONSENSUS OF THE BOARD THAT MR. HODGE CONTACT DR. WEBER TO DISCUSS THIS SITUATION AND REPORT BACK. EVENING SESSION (7:00 p.m.) Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 5:45 P.M. UNTIL 6:45 P.M. R-022503-4 JPM MOTION TO ADOPT RESOLUTION URC R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS NONE S. FIRST READINGS NONE T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone .67 acres from C-1 Office District to C-2 General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District, upon the petition of Windsor House, Inc. (Janet Scheid, Chief Planner) POSTPONED UNTIL MAY 27.2003 BY THE PLANNING COMMISSION 2. Second reading of ordinance to rezone 17.034 acres from R-3 Medium Density Multi-Family Residential District to R-4 High Density Multi-Family Residential District with conditions in order to construct multi-family dwellings located at the east side of Plantation Road at the intersection with Hershberger Road, Hollins Magisterial District, upon the petition of Carroll Investment Properties, Inc. (Janet Scheid, Chief Planner) 0-022503-5 11 RCF MOTION TO ADOPT ORDINANCE WITH CONDITIONS URC ONE CITIZEN SPOKE U. CITIZENS' COMMENTS AND COMMUNICATIONS NONE V. REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR ALTIZER: HE CONGRATULATED THE WILLIAM BYRD SWIM TEAM FOR THEIR EXCELLENT SEASON AND FINISHING SECOND IN THE STATE. SUPERVISOR CHURCH: (1) HE DISTRIBUTED A BROCHURE ENTITLED "HOW TO AVOID IDENTIFY THEFT - A GUIDE FOR VICTIMS" FROM ATTORNEY GENERAL KILGORE AND ASKED THAT THE COUNTY BE FIRST TO ENDORSE THE PROGRAM AT NO COST. HE REQUESTED THAT ELAINE CARVER, IT DIRECTOR, PROVIDE A LINK TO THE INFORMATION ON THE COUNTY'S WEBSITE FOR ALL CITIZENS. (2) HE REPORTED THAT THE COUNTY'S DUI ORDINANCE, WHICH BECAME HOUSE BILL 2505, PASSED THE HOUSE AND SENATE, AND WILL BE SIGNED INTO LAW BY THE GOVERNOR. IT PASSED WITH A COUPLE OF ADDED CONVICTIONS. RECKLESS DRIVING AND DRIVING ON REVOCATION. AND AS SOON AS IT BECOMES LAW. WILL ALLOW THE COUNTY TO BEGIN RECOUPING EXPENSES. SUPERVISOR MINNIX: (1) HE REMINDED MR. HODGE THAT HE HAS REQUESTED A WORK SESSION CONCERNING REMEDIES FOR CITIZENS WHO USE THEIR YARDS FOR LANDFILLS. (21 HE ADVISED THAT CARVINS COVE IS FULL AGAIN AND RECALLED THAT IN AUGUST. IT WAS 33 FEET DOWN, AND ALSO SPRING HOLLOW RESERVOIR WAS DOWN. THERE WERE MANY PRAYERS SAID AT THAT TIME AND HE REMINDED EVERYONE TO GIVE THANKS NOW. (2) HE ADVISED THAT HE WILL BE IN SOUTH CAROLINA WITH FAMILY AND UNABLE TO ATTEND THE JOINT MEETING WITH CITY OF ROANOKE ON THURSDAY CONCERNING THE SEWER AND WATER AUTHORITY. HE REQUESTED A BRIEFING UPON HIS RETURN. W. ADJOURNMENT JPM ADJOURNED THE MEETING AT 9:05 P.M. 12 Roanoke County Board of Supervisors Agenda February 25, 2003 Good afternoon and welcome to our meeting for February 25, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Roanoke County Public Schools for receiving the Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School 2. Proclamation declaring the month of February 2003 as School Board Appreciation Month 3. Recognition of Japanese students visiting the Roanoke Valley D. BRIEFINGS 1 E. NEW BUSINESS 1. Request to approve a field use partnership agreement with the Southwest Soccer Association. (Pete Haislip, Director of Parks, Recreation & Tourism) 2. Request to approve a field use partnership agreement with Badger Baseball. (Pete Haislip, Director of Parks, Recreation & Tourism) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit to construct and operate a daycare on 15.652 acres located at Red Lane Extension at Interstate 81, Baptist Children's Home, Catawba Magisterial District, upon the petition of Fellowship Community Church. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance approving a lease for the Tinker Mountain tower site. (Anne Marie Green, Director of General Services) H. SECOND READING OF ORDINANCES APPOINTMENTS 1. Blue Ridge Behavioral Healthcare 2. Commission for Senior and Challenged Citizens (Appointed by District) 3. League of Older Americans Advisory Board 4. League of Older Americans Advisory Council 5. Roanoke Regional Airport Commission 6. Roanoke Valley Resource Authority J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION 2 IS DESIRED, THAT ITEM WILL BE .REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -February 11 and February 19, 2003 2. Confirmation of appointment to Commission for Senior and Challenged Citizens (appointed by district) 3. Request to appropriate grant monies concerning the Comprehensive Services Act Programs 4. Request to accept water and sewer facilities serving Moran Storage Building 5. Request to accept and appropriate grant in the amount of $39,725 from the Department of Criminal Justice Services to the Violent Crimes Against Women Unit K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS 1. Request to hold the following Public Hearings on March 11, 2003 (a) Public Hearing to elicit citizen comment for items to be included in the budget for the 2003-2004 fiscal year. (b) Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. (c) Public Hearing to elicit citizen comment to set the real estate, personal property and machinery and tools tax rates in Roanoke County. M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Expenditures and Estimated and Actual Revenues for the month ended January 2003 3 6. Statement of Treasurer's Accountability per investment and Portfolio Policy as of January 31, 2003 7. Report from VDOT of changes to the Secondary Road System in January 2003 8. Proclamation signed by the Chairman O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel with respect to pending litigation, namely Roanoke County vs. General Electric (Dixie Caverns Landfill); Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. P. WORK SESSIONS (4th Floor Conference Room) 1. Joint work session with Planning Commission to discuss the following matters: (a) Secondary Road System Six-Year Construction Plan (2003-2009) and consideration of projects for FY 2003-2004 VDOT Revenue Sharing Program. (Arnold Covey, Director of Community Development) (b) To discuss the issues of Residential Growth and the provisions of Public Services in Roanoke County. (Janet Scheid, Chief Planner) (c) Proposed amendments to the Roanoke County Zoning Ordinance, Section 30-93, Signs. (David Holladay, Senior Planner/Zoning Administrator) 2. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) (a) Police (Ray Lavinder, Chief of Police) (b) Information Technology (Elaine Carver, Director) (c) Commissioner of the Revenue (Nancy Horn, Commissioner) (d) Parks, Recreation & Tourism (Pete Haislip, Director) (e) Real Estate Valuation (Billy Driver, Director) 3. Work session to discuss the After School for Kids (ASK) program. (Pete Haislip, Director of Parks, Recreation & Tourism) EVENING SESSION (7:00 p.m.) Q. CERTIFICATION RESOLUTION 4 R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS S. FIRST READINGS T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone .67 acres from C-1 Office District to C-2 General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District, upon the petition of Windsor House, Inc. (Janet Scheid, Chief Planner) POSTPONED UNTIL MAY 27, 2003 BY THE PLANNING COMMISSION 2. Second reading of ordinance to rezone 17.034 acres from R-3 Medium Density Multi-Family Residential District to R-4 High Density Multi-Family Residential District with conditions in order to construct multi-family dwellings located at the east side of Plantation Road at the intersection with Hershberger Road, Hollins Magisterial District, upon the petition of Carroll Investment Properties, Inc. (Janet Scheid, Chief Planner) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT 5 .~ ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Certificate of recognition to Roanoke County Public Schools for receiving the Energy Star Label designation at the Roanoke County School Administration Building and Oak Grove Elementary School SUBMITTED BY: Elmer C. Hodge G~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In May 1998, Roanoke County schools began an energy conservation program with the assistance of Energy Education, Inc., Rebuild America Network, and Johnson Controls. Energy Star, a volunteer energy efficiency program backed by the U. S. Environmental Protection Agency and the U. S. Department of Energy, have awarded the Energy Star Label to the Roanoke County School Administration Building and Oak Grove Elementary School in recognition of their success in reducing energy consumption. They are the first in Virginia to receive this designation. Present to accept the certificate of recognition will be Dr. Linda Weber, Superintendent of Schools; Christina Flippen, Principal at Oak Grove Elementary School; and Richard Kelly, Schools Energy Manager. ,~ .~ C- i CERTIFICATE OF RECOGNITION AV6/ARDED TO ROANOKE COUNTY SCHOOL ADMINISTRATION AND OAK GROVE ELEMENTARY SCHOOL for being awarded the Energy Star Label > Energy Star, a volunteer energy efficiency program, backed by the U. S. Environmental Protection Agency and U. S. Department of Energy, deve-oped an energy performance rating tool for commercial and K-12 school buildings. > This energy performance tool measures a building's energy consumption on a scale of 1 to 100. Buildings that rank in the top 25 percent in energy performance and maintain an indoor environment that conforms to industry standards can qualify to receive the Energy Star Label. > Oak Grove Elementary School and the Roanoke County School Administration Building are the first elementary school and administration building in Virginia to receive this distinction. > The School Administration began an energy conservation program in May, 1998, and since that time, with the assistance of Energy Education, Inc., Rebuild America Network, Johnson Controls, and Richard Kelly, Schools Energy Manager, has made many investments in improving energy performance. > The Board commends the School Administration and Oak Grove Elementary School for their commitment to sound energy management, and their environmental leadership and fiscal responsibility. Presented this 25th day of Febr~, 2003 itiCx,~,(a„~,Q,,,`~ oseph McNamara, Chairman Richard C. Flora, Vice-Chairman Michael W. Altizer Joseph B. "Butch" Church H. Odell "Fuzzy" Minnix Intl ~~~t"~ ~~ 'uik;::~ ACTION NO. ITEM NO. ~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: February 25, 2003 Proclamation declaring February 2003 as School Board Appreciation Month Elmer C. Hodge F~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia School Boards' Association has designated February 2003 as School Board Appreciation Month, and Governor Warner has issued a proclamation recognizing the observance. Attached is a proclamation declaring February 2003 as School Board Appreciation Month in Roanoke County. Chairman Roark and School Superintendent Dr. Weber will be present to accept the proclamation. C --~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 PROCLAMATION DECLARING THE MONTH OF FEBRUARY 2003, AS SCHOOL BOARD APPRECIATION MONTH IN ROANOKE COUNTY WHEREAS, it shall be the mission of the Roanoke County School Division to provide all students with the best possible education; and WHEREAS, the Roanoke County School Board sets the direction for our community's public schools by envisioning the community's educational future; and WHEREAS, the Roanoke County School Board sets the policies and procedures to govern all aspects of school division operations; and WHEREAS, the Roanoke County School Board keeps attention focused on progress toward the school division's goals and maintains atwo-way communications loop with all segments of the community; and WHEREAS, serving on the Roanoke County School Board requires an unselfish devotion of time and service to carry on the mission and business of the school division; and WHEREAS, the Roanoke County School Board must respond on behalf of the community to the educational needs of students; and WHEREAS, the Roanoke County School Board voluntarily accepts the above- mentioned responsibilities. NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of Roanoke County, Virginia, does hereby, on behalf of its members and the citizens of Roanoke County, recognize and proclaim February 2003, as SCHOOL BOARD APPRECIATION MONTH in the County of Roanoke, and FURTHER, the Board wishes to express its appreciation to the members of the Roanoke County School Board for their efforts on behalf of the County's public school system. ACTION NO. ITEM NO. C - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: February 25, 2003 Recognition of Japanese Students Visiting the Roanoke Valley Elmer Hodge County Administrator SUMMARY OF INFORMATION: We are pleased to have eight Japanese students visiting the Roanoke Valley from February 20-March 17. They are Misato Yaginuma, Eriko Hasumi, Asaka Miyuma, Yuko Saito, Shiroi Shimasaki, Ayae Maruama, Tomomi Sakumoto, and Kiyami Kakinuma. Their visit is part of an extension of a Japanese student exchange program previously sponsored by Virginia Western Community College. Dr. Jennifer Mulligan from VWCC has been instrumental in arranging the students' stay in the Roanoke Valley. The students will be introduced at the afternoon session. ~ ' C-3 cff outttp of ~toano~ CERTIFICATE OF HONORARY CITIZENSHIP BE IT HEREBY KNOWN THAT Misato Yaginuma Saitama City, Japan has, on Tuesday, February 25, 2003, been named an HONORARY CITIZEN OF ROANOKE COUNTY, VIRGINIA, USA and shall hold and enjoy a place of high esteem in the minds and hearts of the Citizens of the County of Roanoke. Joseph McNamara, Chairman Roanoke County Board of Supervisors ~~~ Elmer C. Hodge, County Administrator ATTEST: Diane S. Childers, Clerk e .:_ 1.-~. - ~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 RESOLUTION 022503-1 AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH SOUTHWEST SOCCER ASSOCIATION OF THE ROANOKE VALLEY, INC. AUTHORIZING THE USE OF ROANOKE COUNTY RECREATIONAL FACILITIES WHEREAS, the Director of Roanoke County Parks, Recreation, and Tourism has negotiated a field use partnership with Southwest Soccer Association of the Roanoke Valley, Inc. ("Southwest Soccer"); and WHEREAS, Southwest Soccer has agreed to make certain valuable infrastructure improvements to Merriman Park in partnership with the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association in return for 714 units of play over a 5-year period of time; and WHEREAS, this partnership with non-sanctioned teams or organizations wilt benefit the citizens and taxpayers of Roanoke County by allowing such organizations to make improvements or offer programs in exchange for ballfield use time. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement with Southwest Soccer dated March 1, 2003 for 714 units of play over a 5-year period in exchange for infrastructure improvements to Merriman Park is hereby authorized and approved. 2. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. 1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors Cc: File Pete Haislip, Director, Parks, Recreation & Tourism Paul M. Mahoney, County Attorney 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 25, 2003 Approval of a Field Use Partnership with Southwest Soccer Association of the Roanoke Valley, Inc. Pete Haislip, Director Parks, Recreation and Tourism Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As part of the recent update of the Roanoke County Public Use Manual for Sports Organizations and Community Users, the Board of Supervisors, the Parks and Recreation Advisory Commission, and Recreation Clubs' Presidents Council all re-confirmed the user fee policy for the use of Roanoke County athletic facilities by non-sanctioned teams or organizations. However, all recognized the value, as well as the desire by some of the organizations, to create partnerships that would allow groups to make improvements or offer programs (in lieu of cash payments) in return for field use time. Consequently, the new policy included options to encourage the creation of such partnerships. The proposal before you is part of a unique partnership between Roanoke County and Southwest Soccer Association, in cooperation with Hidden Valley Youth Sports Foundation and the Cave Spring Recreation Foundation. These three southwest County recreation clubs, with Southwest Soccer serving as the project manager, have agreed to share the cost (utilizing Roanoke County's matching grant program) of lighting Merriman 3 soccer field (in Starkey Park) in return for Southwest Soccer's' relinquishing the "rights" to the lighted soccer field at Shell Park, which has been converted to a football field. This gives the football programs of Hidden Valley Rec and the Cave Spring Rec Foundation amuch- needed second lighted football field. In return, Southwest Soccer gets a second lighted field at Merriman and will be allocated the new field at Starkey Park for soccer. In addition, E Southwest Soccer will get 714 units of play over afive-year period to support their non- sanctioned travel soccer program (Valley A.F.C.). The value of the lighting project is approximately $50,000 and they are required to be built to Roanoke County standards. The agreement also establishes conditions of use for the soccer program to ensure minimal impact to fields, as well as recovering all direct costs for the use of fields by Southwest Soccer's Travel Soccer teams. This project is part of the Parks Master Plan and will provide much needed units of play to the recreation soccer program. This partnership completes along-term department goal of providing each Club and sport in South County a complex of their own and is a win-win situation for all parties involved. FISCAL IMPACT: Roanoke County will be responsible for maintenance of the lighting system after the warranty period and utility increases of approximately $500 per year for Rec club use. Southwest soccer is responsible for all direct costs for their travel team play. Roanoke County will be benefit from the $50,000 capital improvement that will be made to the park system. ALTERNATIVES: Alternative 1. Approve the Field Use Partnership with the Southwest Soccer Association of the Roanoke Valley, Inc. Alternative 2. Do not approve the Field Use Partnership Agreement with the Southwest Soccer Association of the Roanoke Valley, Inc. STAFF RECOMMENDATION: Staff recommends Alternative 1, approval of the Field Use Partnership with the Southwest Soccer Association of the Roanoke Valley, Inc. E-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 RESOLUTION AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH SOUTHWEST SOCCER ASSOCIATION OF THE ROANOKE VALLEY, INC. AUTHORIZING THE USE OF ROANOKE COUNTY RECREATIONAL FACILITIES WHEREAS, the Director of Roanoke County Parks, Recreation, and Tourism has negotiated a field use partnership with Southwest Soccer Association of the Roanoke Valley, Inc. ("Southwest Soccer"); and WHEREAS, Southwest Soccer has agreed to make certain valuable infrastructure improvements to Merriman Park in partnership with the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association in return for 714 units of play over a 5-year period of time; and WHEREAS, this partnership with non-sanctioned teams or organizations will benefit the citizens and taxpayers of Roanoke County by allowing such organizations to make improvements or offer programs in exchange for ballfield use time. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement with Southwest Soccer dated for 714 units of play over a 5-year period in exchange for infrastructure improvements to Merriman Park is hereby authorized and approved. 2. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. r. ~ LICENSE AGREEMENT THIS LICENSE AGREEMENT, made and entered into this day of , 2003, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (the "County") and SOUTHWEST SOCCER ASSOCIATION OF THE ROANOKE VALLEY, INC., (the "Licensee") WITNESSETH: That for and in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. That the County hereby provides the Licensee the use of County soccer fields for a total of 714 units of play. 2. By June 30, 2003, the Licensee shall at its expense construct and install lights at a soccer field at Merriman Park in partnership with the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association in return for the allocation of the new field at Starkey Park for its soccer program, and 714 units of play on County soccer fields. These units of play may be used over a 5-year period or until said units of play have been expended for the Licensee's soccer program. Units of play can be carved over year-to-year until they are expended. In return the Licensee has agreed to relinquish use of the lighted soccer field at Shell Park to the youth football program. This construction is subject to prior review and approval by the County, and shall be constructed to the standards and specifications set out in Exhibit B. 3. The County will provide the Licensee with the following facilities for the dates and times provided: • 150 units of play (a unit of play is a single field use not to exceed 2-hours including set G: W TTORNEY\PMM\Parks&Rec\S W SoccerAssocLicense.doc E -i up, warm-up, take down, and clean-up; back to back scheduled games and practices will equal 1&1/2 units of play), per year for 5 years on County soccer fields; • County reserves the right to relocate any scheduled and approved use with appropriate notice. • Fields will be available for spring use from April 1 to June 15 and in the fall from August 1 to November 15. Premier fields shall be used for games only during the spring session. Use outside these times will be considered on a case-by-case basis. • Field Use shall be limited to two teams per field at any one time. Any exception to this will be considered on a case-by-case basis through the special use process. • County will provide one initial field lining of approved game field per session. • Tournaments and County programs, sanctioned athletic programs, including recreational soccer, will have first priority use of fields in their season of play. • Off-season use of facilities is limited to Valley AFC games and practices only. Other uses such as multiple team training, clinics, and coaches clinics will be permitted but shall be considered under a separate special use permit. 4. The term of this License shall commence on the 1st day of March 2003, and shall continue until the 31st day of December, 2008. This License is revocable at will by the County. If the County elects to terminate this License, it shall provide the Licensee with six (6) months written notice of the termination. In the event the County elects to terminate the License prior to the expiration of the License, the County agrees, subject to the exceptions hereinafter set out, that it will be responsible for reimbursing the Licensee for the value of the installed improvements (which the parties agree to be $15,000) minus the value of the units of play used. The parties agree that if G:\ATTORNEY\PMM\Parks&Rec\S W SoccerAssocLicense.doc E-. termination occurs for any of the following reasons, the County will not be obligated to pay for the improvements and fixtures: a) Termination by the County at the end of the five (5) year License term. b) Failure by Licensee to perform its responsibilities as provided in paragraph 2 of this License, or to install the improvements as provided in paragraphs 2 and 14. c) Failure to comply with the County's park ordinances and policies. d) Default by Licensee under paragraph 11 of this License without the appropriate cure of said default within the time provided for in said paragraph. 5. Licensee shall use the Premises for the playing of soccer games and practices on the athletic fields and related facilities, and for no other purposes without the prior approval of the County. Licensee shall have the priority use of the Premises for the dates and times provided in paragraph 3, except as expressly provided herein or expressly permitted in writing by Licensee to County, which permission Licensee shall not unreasonably withhold. The County will have priority use of the Premises or designated portion thereof, for its youth recreation programs or such other uses as the parties may jointly agree, except for those uses of the Licensee specifically provided in this License. The County shall not be responsible for any personal property of the Licensee stored or installed on the premises. 6. It is understood that the Licensee accepts the Premises in its current physical condition, and Licensee acknowledges that it has inspected the Premises and agrees that the Premises are as represented by the County and acceptable to the Licensee. 7. The Licensee may, upon approval by the County (said approval shall not be unreasonably withheld), during the term of this License, construct facilities, buildings, structures, etc. upon the Premises, but it is agreed that all such construction and subsequent alterations and G:\ATTORN EY\PMM\Parks&Rec\S W SoccerAssocLicense. doc E-I additions which are permanently affixed to the Premises shall be and become a permanent part of the real estate and as such the property of the County upon termination of the License. Upon termination of this License, all improvements erected thereon shall revert to the County and shall be free from any encumbrance at the time of such reversion. The Licensee may not have attached any lien against the improvements. All trade fixtures, including soccer equipment or other personal property installed or stored in or on, but not permanently attached to, the Premises, by or at the expense of Licensee, shall be and remain the property of Licensee, and Licensee shall have the right to remove the same at any time during the term hereof and following the termination of the License. If and to the extent that the removal of any such trade fixtures, equipment and other personal property causes any damage to the Premises, Licensee shall promptly remedy or repair any such damage and pay to County such reasonable amount as is necessary to remedy or repair any such damage at the time of termination of the License. The County shall not be responsible for any personal property of the Licensee stored or installed on the premises. 8. The Licensee shall be responsible for securing and maintaining, during the terms of this License, insurance coverage at its own expense for facilities, fixtures, equipment and any other personal property installed or stored in or on the Premises, and public liability insurance covering death, bodily injury and property damage in an amount not less than $1,000,000.00. Such public liability insurance shall name the County as an additional insured for the full amount of the insurance herein required and provide to County evidence of such insurance. County shall not be liable for any injury to or death of any person or persons nor for any loss of or damage to any property of any kind belonging to the Licensee or the public, caused by any act or omission G:\ATTORNEY\PMM\Parks&Rec\S W SoccerAssocLicense.doc f-i of Licensee, its agents, employees or invitees, or caused by any failure of Licensee to perform property maintenance, repairs, and replacements required to be performed by it under this License. Licensee shall indemnify and save the County harmless against any and all liabilities, claims, demands, actions, costs and expenses which maybe sustained by the County by reason of any of the causes set forth in this paragraph. The Licensee shall not be responsible for any defect or for any resulting damage to person or property occurring on the Premises as a result of any pre-existing condition or any use of the Premises by County or the County Parks and Recreation Department. Licensee shall not be liable for any injury to or death of any person or persons or for any loss of or damage to any property of any kind, whether belonging to the County or the public caused by any act or omission of the County, its agents, employees or invitees. 9. This License shall not be transferred, assigned nor sublet without the prior written consent of the County, which approval shall not be unreasonably withheld. 10. Any notice required or permitted by this License to be given by either party to the other may be either personally delivered or sent by registered mail, postage prepaid, deposited and properly addressed in the U.S. Post Office, the date of such deposit being taken as the date of giving such notice. All notices required by this License, unless otherwise designated in writing, shall be given to the Southwest Soccer Association of the Roanoke Valley, Inc., P. O. Box 20045, Roanoke, VA 24018 and to the Board of Supervisors of Roanoke County, P.O. Box 29800, Roanoke, Virginia 24018-0798. 11. If the Licensee shall fail to pay any rent, tax, fee or charge to the County when such rent, tax, fee or charge is due and payable under the terms of this License, and such default shall continue for a period of twenty (20) days after written notice thereof has been given to the G:\ATTORNEY\PMM\Parks&Rec\S WSoccerAssocLicense.doc ~F~ Licensee by the County, or if the Licensee shall fail to perform any other duty or obligation imposed upon it by the terms of this License, and such default shall continue for a period of thirty (30) days after written notice of such default has been given to the Licensee by the County, or if the Licensee shall file a voluntary petition for relief in bankruptcy proceedings or be adjudged a bankrupt in involuntary proceedings, or make arrangements or composition, or file a petition for reorganization or otherwise seek relief pursuant to the provisions or any state or federal insolvency or bankruptcy laws, or if a receiver of any property of the Licensee in or on the Premises be appointed in any action, suit or proceeding by or against the Licensee and such appointment of receiver shall not be vacated or annulled within sixty (60) days, or if the interest of the Licensee in this License shall be encumbered under any legal process, and such encumbrance is not vacated or set aside within thirty (30) days, then in any such event, the County may, at its election, terminate this Lease by written notice delivered to Licensee; provided, however, if the order of any court creating such disability or event shall not be final by reason of pendency of the proceedings, or an appeal from such order, then the County may not have such right of termination as long as the Licensee continues to perform its obligations under this License. 12. The Licensee agrees that it will not discriminate against any person on the basis of race, religion, color, sex, national origin, or handicap in its membership or employment practices or in the operation of the recreational complex on the Premises. 13. During the term of this License, the County shall be responsible for the following at no charge or cost to the Licensee: • Mowing, trimming and turf management of all playing areas, • Routine daily maintenance and litter control, G:\ATTO RNEY\PMM\Parks&Rec\S W SoccerAssocLicense.doc L / • Maintenance of lighting systems, • Payment of all public utilities except for those identified in this agreement under Section 14, • Maintenance of capital improvements, • Pre-season field set-up and one initial soccer field lining not to exceed 4 fields, at the start of each season for each field used. 14. During the term of this License, the Licensee shall be responsible for the following at no charge or cost to the County: • Lining all fields for games and practices; lining soccer fields during the "off-season", April 1-June 15) and for any use in November, except for one initial game field lining by the County at the beginning of each session; (except as provided in paragraph 13); • Obtain a special use permit to use Roanoke County fields; • For fall VAFC field use, Southwest Soccer Association will submit a special use request/schedule, for games and practices, for approval by July 15 of each year. For spring VAFC use, submit a special use request/schedule, for games and practices, for approval by February 1 of each year; • Responsible for all direct cost associated with using fields during the "off season" (April 1-June 15 and any lighting costs during the Licensee's activities) including but not limited to game officials, goal nets, and porta johns if required and lights; • Set-up and park management including security for all games and events; • Compliance with all park ordinances and policies of the County; • Manage field use so as to avoid damage to turf; G:\ATTORNEY\PMM\Parks&Rec\SW SoccerAssocLicense.doc • Repair any damage to the facilities arising from the negligence of the Licensee or its guests. 15. The parties agree that the County shall manage the facilities, develop an annual schedule for field allocations, game and practice schedules and assignments, and to resolve conflicts among users. It is the intent of the parties to relocate games to other County facilities, if available, due to weather conditions in order to avoid damage to the facilities. 16. This License Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. 17. This License represents the entire understanding between the parties and there are no collateral or oral agreements or understandings and this License shall not be modified unless in writing of equal dignity signed by both parties. 19. It is agreed that all of the terms and conditions of this License are binding upon the parties hereto, their administrators, heirs, and assigns unless otherwise specified herein. 20. This License is executed by the County Administrator, or an Assistant County Administrator, of Roanoke County by authority of the Board of Supervisors of Roanoke County, Virginia, pursuant to Resolution No adopted by the Board. WITNESS the following signatures and seals: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA Elmer C. Hodge, County Administrator Approved as to form: Paul M. Mahoney County Attorney G:\ATTORNEY\PMM\Parks&Rec\S W SoccerAssocLicense.doc ~~ SOUTHWEST SOCCER ASSOCIATION OF THE ROANOKE VALLEY, INC. Title: State of Virginia of The foregoing License Agreement was acknowledged before me this day of , 2002, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County. Notary Public My commission expires, State of Virginia: of The foregoing License Agreement was acknowledged before me this day of , 2002, by , on behalf of Southwest Soccer Association of the Roanoke Valley, Inc. Notary Public My commission expires: G:\ATTORNEY\PMM\Parks&Rec\S W SoccerAssocLicense.doc -- ~-- T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 RESOLUTION 022503-2 AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH BADGER BASEBALL AUTHORIZING THE USE OF ROANOKE COUNTY RECREATIONAL FACILITIES WHEREAS, the Director of Roanoke County Parks, Recreation, and Tourism has negotiated a field use partnership with Badger Baseball, a Southwest County baseball program; and WHEREAS, Badger Baseball has agreed to make certain valuable infrastructure improvements to Starkey Park in return for 550 units of play over a 5-year period of time; and WHEREAS, this partnership with non-sanctioned teams or organizations will benefit the citizens and taxpayers of Roanoke County by allowing such organizations to make improvements or offer programs in exchange for ballfield use time. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement with Badger Baseball dated March 1.2003 for 550 units of play over a 5-year period in exchange for infrastructure improvements to Starkey Park is hereby authorized and approved. 2. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors Cc: File Pete Haislip, Director, Parks, Recreation & Tourism Paul M. Mahoney, County Attorney ACTION NO. ITEM NO. L- -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Approval of a Field Use Partnership with Badger Baseball SUBMITTED BY: Pete Haislip Director Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION As part of the recent update of the Roanoke County Public Use Manual for Sports Organizations and Community Users, the Board of Supervisors, the Parks and Recreation Advisory Commission, and Recreation Clubs' Presidents Council all re-confirmed the user fee policy for the use of Roanoke County athletic facilities by non-sanctioned teams or organizations. However, all recognized the value as well as the desire by some of the organizations to create partnerships that would allow groups to make improvements or offer programs (in lieu of cash payments) in return for field use time. Consequently, the new policy included options to encourage the creation of such partnerships. Badger Baseball, a Southwest County based A.A.U. baseball program has proposed to make $15,625 worth of improvements to Starkey Parkin return for 550 units of play over a 5 year period. All improvements must be pre-approved by Roanoke County as well as meet all Roanoke County Community Development Standards. The first phase of improvements will include the construction of a sewer line and hook up for the proposed restroom and concession building in Starkey Park and a bullpen. These improvements are valued at $7,000. Additional improvements for the duration of the "license" will be developed working with Badger Baseball and Cave Spring National Little League. Safe guards have been built into this agreement to protect facilities from overuse and to minimize the impact to the field and park maintenance program. Staff feels this is a win win situation. E -.2 FISCAL IMPACT: None at this time as the agreement requires Badger Baseball to be responsible for all direct costs related to their use of facilities. Parks and Recreation will assume the utility and capital maintenance cost of the restroom and concession once it is operational. However, this is several years away. In addition, Roanoke County will save the capital cost of sewer line installation in the park. ALTERNATIVES: Alternative 1. Approve the Field Use Partnership Agreement with Badger Baseball. Alternative 2. Do not approve the Field Use Partnership with Badger Baseball. STAFF RECOMMENDATION: Staff recommends Alternative 1, approval of the Field Use Partnership with Badger Baseball. =~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 RESOLUTION AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH BADGER BASEBALL AUTHORIZING THE USE OF ROANOKE COUNTY RECREATIONAL FACILITIES WHEREAS, the Director of Roanoke County Parks, Recreation, and Tourism has negotiated afield use partnership with Badger Baseball, a Southwest County baseball program; and WHEREAS, Badger Baseball has agreed to make certain valuable infrastructure improvements to Starkey Park in return for 550 units of play over a 5-year period of time; and WHEREAS, this partnership with non-sanctioned teams or organizations will benefit the citizens and taxpayers of Roanoke County by allowing such organizations to make improvements or offer programs in exchange for ballfield use time. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement with Badger Baseball dated for 550 units of play over a 5-year period in exchange for infrastructure improvements to Starkey Park is hereby authorized and approved. 2. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. ~~~ LICENSE AGREEMENT THIS LICENSE AGREEMENT, made and entered into this day of , 2003, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA (the "County") and BADGER BASEBALL (the "Licensee"). WITNESSETH: That for and in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. That the County hereby licenses to the Licensees the use of certain real estate known as a portion of Starkey Park or other park fields as assigned by the County. This License allows the Licensee to enjoy a limited, non-exclusive use of the Premises, as described herein. 2. The Licensee shall construct at its expense the following improvements at Starkey Park within 3 months from the date of the execution of this License: The Licensee shall install a sewer line, sewer line connection, and construction of a bullpen, and other future improvements as agreed to, in return for the allocation of the Starkey Park's fields 5 and 6 or other County fields, for 550 units of play for its baseball program, (110 units of play per year on County baseball fields), over a 5 year period for the Licensee's baseball program. After completion of the sewer and bull pen project, Licensee and County will develop a capital improvements program for Starkey Park, to be implemented by the Licensee, in return for additional field space up to the proposed 550 units of play. Any improvements to be made by the Licensee shall be approved in advance by County and meet all Roanoke County Cornmunity Development standards. This construction is subject to prior review and approval by the County, and shall be constructed to the standards and specifications set out in Exhibit B. G:~ATTORNEY~PMM~Parks&Rec~AAU License.doc 1 r~ The parties agree that the 550 units of play are valued at $15,625. The improvements described above (sewer line, connection, and bullpen) are valued at $7,000. The Licensee agrees to develop and implement, upon approval by the County, additional improvements valued at $8,625. 3. The County will provide the Licensee with the following facilities for the dates and times provided: • Field required: 1-200 ft and 1-300 ft. baseball field with lights. • 550 units of play (a unit of play is a single field use not to exceed 2-hours including warm-up, set up and take down. • County reserve the right to relocate any scheduled and approved use with appropriate notice. • Fields will be available for use from August 1 to October 15 and March. • Field Use shall be limited to 2 units of play per week per team, with a limit of 6 uses per field. Tournaments and other uses, etc. will, be considered on a case-by-case basis. • County programs including Recreation Club youth baseball, softball, football, special events, and school sponsored athletic programs, etc. shall have first priority of Starkey Park. Tournaments, County programs, and sanctioned athletic programs, including recreational soccer, will have first priority use of fields in their season of play. • While every effort will be made to keep units of play at Starkey Park, County reserves the right to relocate teams to other fields for maintenance purpose or scheduling conflicts. Other uses such as multiple team training, clinics, and coaches clinics will be permitted but shall be considered under a separate special use permit. 4. The term of this License shall commence on March 1, 2003, and shall continue until February 29, 2008. This License is revocable at will by the County. If the County elects to terminate this agreement prior to completion of the initial term, the County shall provide the Licensee with sixty (60) days notice and reimburse the tenant the value of the improvements minus the value of the units of play used. 5. Licensee shall use the Premises for the playing of baseball games and practices on G:WTTORNEY\PMM\Parks&Rec\AAU License.doc 2 E-~ the athletic fields and related facilities, and for no other purposes without the prior approval of the County. Licensee shall have the priority use of the Premises for the dates and times provided in paragraph 3, except as expressly provided herein or expressly permitted in writing by Licensee to County, which permission Licensee shall not unreasonably withhold. The County will have priority use of the Premises or designated portion thereof, for its youth recreation programs or such other uses as the parties may jointly agree, except for those uses of the Licensee specifically provided in this License. 6. It is understood that the Licensee accepts the Premises in its current physical condition, and Licensee acknowledges that it has inspected the Premises and agrees that the Premises are as represented by the County and acceptable to the Licensee. 7. The Licensee may, upon approval by the County (said approval shall not be unreasonably withheld), during the term of this License, construct facilities, buildings, structures, etc. upon the Premises, but it is agreed that all such construction and subsequent alterations and additions which are permanently affixed to the Premises shall be and become a permanent part of the real estate and as such the property of the County upon termination of the License. Upon termination of this License, all improvements erected thereon shall revert to the County and shall be free from any encumbrance at the time of such reversion. The Licensee may not have attached any lien against the improvements. All trade fixtures, including baseball equipment or other personal property installed or stored in or on, but not permanently attached to, the Premises, by or at the expense of Licensee, shall be and remain the property of Licensee, and Licensee shall have the right to remove the same at any time during the term hereof and following the termination of the License. If and to the extent that the removal of any such trade fixtures, equipment and other personal property G:\ATTORNEY\PMM\Parks&Rec\AAU License.doc 3 C.h L d causes any damage to the Premises, Licensee shall promptly remedy or repair any such damage and pay to County such reasonable amount as is necessary to remedy or repair any such damage at the time of termination of the License. The County shall not be responsible for any personal property of the Licensee stored or installed on the premises. 8. The Licensee shall be responsible for securing and maintaining, during the terms of this License, insurance coverage at its own expense for facilities, fixtures, equipment and any other personal property installed or stored in or on the Premises, and public liability insurance covering death, bodily injury and property damage in an amount not less than $1,000,000.00. Such public liability insurance shall name the County as an additional insured for the full amount of the insurance herein required and provide to County evidence of such insurance. County shall not be liable for any injury to or death of any person or persons nor for any loss of or damage to any property of any kind belonging to the Licensee or the public, caused by any act or omission of Licensee, its agents, employees or invitees, or caused by any failure of Licensee to perform property maintenance, repairs, and replacements required to be performed by it under this License. Licensee shall indemnify and save the County harmless against any and all liabilities, claims, demands, actions, costs and expenses which maybe sustained by the County by reason of any of the causes set forth in this paragraph. The Licensee shall not be responsible for any defect or for any resulting damage to person or property occurring on the Premises as a result of any pre-existing condition or any use of the Premises by County. Licensee shall not be liable for any injury to or death of any person or persons or for any loss of or damage to any property of any kind, whether belonging to the County or the public caused by any act or omission of the County, its agents, employees or G:\ATTORNEY\PMM\Parks&Rec\AAU License.doc 4 ~~ invitees. 9. This License shall not be transferred, assigned nor sublet without the prior written consent of the County. 10. Any notice required or permitted by this License to be given by either party to the other may be either personally delivered or sent by registered mail, postage prepaid, deposited and properly addressed in the U.S. Post Office, the date of such deposit being taken as the date of giving such notice. All notices required by this License, unless otherwise designated in writing, shall be given to Badger Baseball c/o Steven Stilwell, 4685 Chippenham Drive, Roanoke, VA 24018 and to the Board of Supervisors of Roanoke County, P.O. Box 29800, Roanoke, Virginia 24018-0798. 11. If the Licensee shall fail to pay any rent, tax, fee, or charge to the County when such rent, tax, fee or charge is due and payable under the terms of this License, and such default shall continue for a period of twenty (20) days after written notice thereof has been given to the Licensee by the County, or if the Licensee shall fail to perform any other duty or obligation imposed upon it by the terms of this License, and such default shall continue for a period of thirty (30) days after written notice of such default has been given to the Licensee by the County, or if the Licensee shall file a voluntary petition for relief in bankruptcy proceedings or be adjudged a bankrupt in involuntary proceedings, or make arrangements or composition, or file a petition for reorganization or otherwise seek relief pursuant to the provisions or any state or federal insolvency or bankruptcy laws, or if a receiver of any property of the Licensee in or on the Premises be appointed in any action, suit or proceeding by or against the Licensee and such appointment of receiver shall not be vacated or annulled within sixty (60) days, or if the interest of the Licensee in this License shall be encumbered under any legal process, and such G:~P.TTORNEY~PMM~Parks&Rec~AAU License.doc 5 E~ encumbrance is not vacated or set aside within thirty (30) days, then in any such event, the County may, at its election, terminate this Lease by written notice delivered to Licensee; provided, however, if the order of any court creating such disability or event shall not be final by reason of pendency of the proceedings, or an appeal from such order, then the County may not have such right of termination as long as the Licensee continues to perform its obligations under this License. 12. The Licensee agrees that it will not discriminate against any person on the basis of race, religion, color, sex, national origin, or handicap in its membership or employment practices or in the operation of the recreational complex on the Premises. 13. During the term of this License, the County shall be responsible for the following at no charge or cost to the Licensee: • Mowing, trimming and turf management of all playing areas • Routine maintenance and litter control • Payment of all public utilities except for those identified in this agreement under section 14 • Maintenance of capital improvements. 14. During the term of this License, the Licensee shall be responsible for the following at no charge or cost to the County: • Install an approved sewer line and bullpen at agreed upon location by May 31, 2003. • Submit a special use request for approval by July 15 of each year for fall use and by February 1 of each year for use in March. • Maintaining the playing conditions of the field including field dragging as needed, raking and tamping the pitchers mounds and batters boxes and policing the area for trash after each use. • Responsible for paying direct costs of field lights as well as any other direct cost associated with their use of facilities. • Practice shall be canceled if field conditions from rain, etc makes the field unplayable. The Licensee shall be held responsible for the direct costs of set- up and park management including security for all games and events. G:~ATTORNEY~PMM~Parks&Rec~AAU License.doc 6 „s • Compliance with all park ordinances and policies of the County. • Manage field use so as to avoid damage to turf. • Repair any damage to the facilities arising from the negligence of the Licensee or its guests. 15. The parties agree that the County shall manage the facilities, develop an annual schedule for field allocations, game and practice schedules and assignments, and to resolve conflicts among users. It is the intent of the parties to relocate games or practices to other County facilities, if available, due to weather conditions in order to avoid damage to the facilities. 16. This License Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. 17. This License represents the entire understanding between the parties and there are no collateral or oral agreements or understandings and this License shall not be modified unless in writing of equal dignity signed by both parties. 18. It is agreed that all of the terms and conditions of this License are binding upon the parties hereto, their administrators, heirs, and assigns unless otherwise specified herein. 19. This License is executed by the County Administrator of Roanoke County, or an Assistant County Administrator, by authority of the Board of Supervisors of Roanoke County, Virginia, pursuant to Resolution No. WITNESS the following signatures and seals: adopted by the Board. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Elmer C. Hodge, County Administrator G:WTTORNEY\PMM\Parks&Rec\AAU License.doc 7 ~2 Approved as to form: Paul M. Mahoney County Attorney BADGER BASEBALL Title State of Virginia : ) of ) The foregoing License Agreement was acknowledged before me this day of , 2003, by , on behalf of the Board of Supervisors of Roanoke County. Notary Public My commission expires: State of Virginia : ) } of ) The foregoing License Agreement was acknowledged before me this day of , 2003, by , on behalf of Badger Baseball. Notary Public My commission expires: G:\ATTORNEY\PMM\Parks&Rec\P.AU License.doc $ ACTION NO. r ITEM NO. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for March 25, 2003. The titles of these ordinances are as follows: 1) The petition of Fellowship Community Church to obtain a Special Use Permit to construct and operate a daycare on 15.652 acres located at Red Lane Extension at Interstate 81, Baptist Children's Home, Catawba Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for March 25, 2003. 1 (2) That this section of the agenda be, and hereby is, approved and concurred in [~_ as to each item separately set forth as Item 1, and that the Clerk is authorized 1 and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Only F-/ Date received: Received by: ~~- 0 3 ' .L r Application fee: PC~Adate: Placards issued: BOS date: Case Number ._... f PLC-~ , ALL APPLICANTS Check type of application filed (check all that apply) ^ Rezoning ~l Special Use ^ Variance Ap licants name/address w/zip Phone: (540) 387-3200 l lowship Comrrnlnity Church Fe 229 Apperson Drive Fax No. (540) 387-3200 Salem, Vir inia 24153 Owner's name/address w/zip Phone (540) 387-3200 Fellowship Community Church 229 Apperson Drive FaxNo. X540) 387-3200 Sa]_em, Vir inia 24153 Property Location Red Lane Exterlsion at I-81 Magisterial District: Catawba Baptist Children's Home Community Planning area: Glenvar Tax Map No.: 45.02-1-15 Existing Zoning: R-1 Size of parcel(s): Acres: 15.652 Existing Land Use: VACANT R.EZONIi'VG AND SPECIAL USE PERMIT APPLICANTS (R/S) Proposed Zoning: R-1 Proposed Land Use: Religiot>s assembly; day care center Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~l No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ N/A VARIANCE APPLICANTS (lU) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITE; ARE MISSING OR INCOMPLETE. YIS R/S V R/S V R/S V Consultation 8 1/2" x 11"concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of t e roperty or the owner=s agen tract purchaser and am acting with the knowledge and consent of the owner. FFT •T •OW P CO RCH B Owner=s Signature Jan _e Whit] ow, Owner's Agent JUSTIFICATION FOR REZONING OR SPECIAL, USE PERU-1IT REQUEST Applicant Fellowship Community Church The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. In May 2002, the applicant received. a special rise permit allowing the development of the property for a re]_igiolis assembly. The applicant is progressing with this development as outlined. in its application previously fi]_ed. As part of its ministry, however, and before its building plans are finalized, the Church would. like to create a day care center for not more than 100 children. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Day care facilities are permitted by the zoning ordinance by special rise permit and are generally consistent with the Comprehensive Plan. The Comprehensive Plan designates this area as "development" for which religions assembly and. day care facilities are appropriate. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The proposed project will have minimal impact on the adjoining properties with regard. to water, sewer, schools, fire or rescue. ~~ 1 CONCEPT PLAN CHEChZ.IST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pemutting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan maybe altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS _ a. Applicant name and name of development _ b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. _ f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development _ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants _ p. Any proffered conditions at the site and how they are addressed q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. FII.LOWSHIP COMMUNITY CHURCH B r ~ / ~~ O Signature of a licant Maryellen F. Goodlatte ~ Cotmsel Date ~~ SCHEDULE FOR DESCRIPTION Located in the County of Roanoke, Virginia BEGINNING at a point on the westerly side of Red Lane Extension, said point being a Virginia Department of Transportation monument found, and being designed as "7" on that certain Vacation and Combination Plat for Virginia Baptist Children's Home and Family Services and Hanging Rock Golf Club, Inc., Showing a Portion of Old Red Lane, Being Combined with Adjoining Property Situate on Red Lane Extension, dated August 6, 2001, made by T. P. Parker & Son, Engineers, Surveyors, Planners, and recorded in the Clerk's Office of the Circuit Court for the. County of Roanoke, Virginia, in Plat Book 25 at page 7; thence leaving Red Lane Extension, S. 21 deg. 14' 00" W. 67.72 feet to a point; thence, S. 57 deg. 39' 00" W. 1018.90 feet to a point; thence N. 13 deg. 22' 00" W. 621.69 feet to a point; thence N. OS deg. 29' 30" E. 334.14 feet to a point; thence N. 86 deg. 50' 21" E. 327.98 feet to a point; thence N. 83 deg. 52' 21" E. 438.63 feet to a point; thence S. 03 deg. 20' S5" W. 85.67 feet to a point; thence N.86 deg. 13' 40" E. 193.03 feet to a point; thence with a curve to the left whose radius is 25.00 feet, whose chord bearing and distance is N. 41 deg. 13' 40" E. 35.36 feet to a point; thence S. 03 deg. 46' 20" E. 174.28 feet to a point; thence S. 03 deg.38' 20" E. 174.26 feet to a point, being the PLACE OF BEGINNING, and being Tract "B," containing 15.652 acres. r- I HUGHES ASSOCIATES ARCHITECTS ,.m.~.,......r.,~,, ... ,, , LOT SIZE = 15.652 ACRES ZONING R-1 AJOINING ZONING R-1 PROPOSED LOT COVERAGE 21% PROPOSED BLDG. PHASE I = 16,00 5f \ PROPOSED BLDG. PHASE II = 12,916 5f PROP05ED TOTAL BLDG. = 29,616 5F REQ'D PARKING 9'X19' W/24' DRNE ~ SPAGE5 G 1 ` ~ 2 HG PARKIN PROP05ED PARKING PHASE I = 1"i6 spaces Q Q \ PROPOSED PARKING PHASE II = 108 spaces ~ - PROVIDED TOTAL PARKING 284 SPAGE5 ~ \ SAN SEWER d WATER PROVIDED ` \ ~ BY CITY OF SALEM ~ TAX MAP NO. 45.02-01-15.00 ` ~ a - C? i ~ © ~ 40 ft. ~gtln~ 44 ft. Q _ Buffer ~ oper y ' ~ I,. e Q Pr ~ Yard Buffer Yard ~, Pr ert -- e a - ; En nt City of Salem I 5anltary , Easement ~^ - ~ Existing I '~ Tree Ifne ~ ~, _ ~ i ; 40 ft. r~ ~' ~ ',~ Buffer Yard a _ _ ., v~ ',< Existing `~~' , Tree Ifne _~ ' ,~ ~~ ~ ~ \~~ ~ ~ ~ , V ~ ` NORTH ' ~~.~ 'a ' , SCALE 1,.=~' Q~Q Existing ~ ~-~~~~!~ ,~~ Site Plan for ~ ~ ti Tree line ~- ; ; FELLOWSHIP =~ ~ - ~ ,_. COMMUNITY CHURCH . - PHASE II Roanoke County, Virg(nia PHASE I -BUILDING ~; PH~45E I -PARKING March 19, 2002 __ PH,45E II -BUILDING PH,45E II - PARKING HUGHES ASSOCIATES ARCHITECTS i~; of Salem tart' II Exist(ng Tree Iin~ LOT SIZE = 15.652 AGRE5 r ZONING R-1 \ A.IOINING ZONING R-1 PROPOSED LOT COVERAGE 5896 / PROPOSED BLDG. PHASE I = 16,'I00 5f PROPOSED BLDG. PHASE II = 12,916 5f r~~ / PROPOSED 6LDG. PHASE III = 3'i,484 sf d PROPOSED TOTAL BLDG. = 6'1,200 sf ~ ~ REQ'D PARKING 9'X19' W/24' DRIVE ('`~ SEATING GAP = 1500 O ACV ~ \ REQ'D PARKING = 3-i5 SPACES ` HG PARKING 12 SPACES ~ ~ \ PROPOSED PARKING PHASE I = 1"16 spaces \ PROP05ED PARKING PHASE II = 108 spaces ~ p PROPOSED PARKING PHASE III = 142 spaces ~ PROVIDED TOTAL PARKING 426 5PAGE5 ` O SAN SEYVER b WATER PROVIDED , _ O BY GIN OF SALEM ` _,:--' ~ ~ TAX MAP NO. 45.02-01-15.00 ~ I , '_ . C ~ ~ ~ ~ Buffer F-xi5ting a1 e o ~, X40 ft~ Q~ ~ Yard' Property Q , Buffe Yard ~ - z_= - P E ., ~-s ~~ ~~ aE~ F- I rty 40 ft. - Buffer Yard a~ 4, ;- dr a~~ m i i F~ciSting - ~~~,~ ~ ~ , Tree Ilne ~~~ -~ _~".~ ~ -~ ", ~ ~~ v ~ ~ ~~ ~ NORTH ~ " ' ~~ ~ =60 SCALE 1 4~4 Existing ~~,~'~`~' -" ~ ~ ~ ~ Site Plan for Tree line \ ~ ~, ~. ' ~ " ~ FELLOWSHIP ~ \ /" ~ - " - '~ ~ ~ COMMUNITY CHURCH - ~ ~ ~ PH,45E III Roanoke County, Virginia PHASE I -BUILDING PHASE I -PARKING March 19, 2002 "' PHASE II -BUILDING ~, ~ PHASE II -PARKING HUGHES `: PHASE III - 6UiLDING , PHA51= III -PARKING ASSC-CIATES ARCHITECTS _~ ,~~ ~-_~ ROANOKE COUNTY Applicants name: Fellowship Community Church DEPARTMENT OF Application Zoning: Special Use COMMUNITY DEVELOPMENT Proposed Zoning: R- > Tax Map No. 45.02-1-15 ACTION NO. ITEM NO. ~~ - ~ A~T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: First reading of an ordinance approving a lease for the Tinker Mountain tower site SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke owns and/or rents several sites around the Roanoke Valley for the purpose of maintaining towers and antennae for its public safety radio communications system. The tower sites are part of a regional system that also serves the City of Roanoke and the Town of Vinton. One of the tower sites is on Tinker Mountain in Botetourt County, on property owned by Lee C. Hartman, Jr. This site, which has been used by the County for over a decade, is important for reaching certain parts of the Valley and also helps to provide back-up capabilities for the system. "fhe County entered into a lease with Mr. Hartman in 1997, with a payment of $2,300 per year for the first three years, and $2,600 per year for the following two years. The lease i:erminated in June, 2002. Staff and Mr. Hartman have negotiated a new lease with the i~ollowing terms: • Two years, beginning July 1, 2002, at a rent of $3,000 per year. • An additional two year term, at the option of the County, at a rent of $3,400 per year. Since the original lease agreement, the value of Mr. Hartman's property has increased substantially, as reflected in his real estate assessments in Botetourt County, and Staff believes that the above terms are reasonable based on lease payments at other County tower sites. FISCAL IMPACT: The total cost of this lease over the next four years is $12,800. Funding is available in the E~-911 maintenance account. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the attached ordinance and pllace it for second reading at its March 11, 2003 meeting G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE FROM LEE C. HARTMAN, JR., FOR A PUBLIC SAFETY TOWER SITE ON TINKER MOUNTAIN IN THE COUNTY OF BOTETOURT, VIRGINIA WHEREAS, the County of Roanoke owns or rents a number of real estates sites throughout the Roanoke Valley for the purpose of maintaining towers, antennae, and equipment buildings for the operation of its public safety radio communications systems; and WHEREAS, one of the sites, currently shared and used in conjunction with the County of Botetourt and Emergency Medical Services of Virginia, Inc., is located on Tinker Mountain in the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., said property being designated upon the Botetourt County Land Records as Tax Map No. 106-45; and, WHEREAS, the County of Roanoke has leased this site for over a decade to provide E911 coverage to critical areas and to provide back-up capabilities for the public safety system; and, WHEREAS, the most recent lease term has expired and staff has negotiated with the property owner for a new lease of this site; and, WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County require that the acquisition of any interest in real estate, including the lease of real property, shall be accomplished by ordinance; the first reading of this ordinance was held on February 25, 2003, and the second reading of this ordinance was held on March 11, 2003. -I NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of 0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the non-exclusive right of ingress, egress and regress from Tinker Top Road (Frontage Road) over the existing gravel access and private driveway to the site, for an initial term effective as of July 1, 2002, through June 30, 2004, at an annual rental of Three Thousand Dollars ($3,000.00), with the option to the Board to renew for an additional successive two year period, through June 30, 2006, at an annual rental of Three Thousand Four Hundred Dollars ($3,400.00), is hereby authorized and approved. 2. That the rent payment shall be paid from the E911 Maintenance Account. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney. 2 V TTlT TTfV!T O U o 0 W~ O~ ~ (~ O ~~ WZ~ ~ ~ ~ ~ ~w~ ~ ~ ~~N~ ~ ~ H Q W ~wpq~ U1 ~ W W ~ o ~ a ~ ~ ~ ^II U~ r-+ ~, W O~ Q ~ O 3 O U I z Q a I w w J Q U ACTION NO. ITEM NO. ~ ~ _ CP AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE The unexpired three-year term of Gary L. Kelly who resigned effective December 31, 2002. This term will expire on December 31, 2003. Ms. Rita Gliniecki, a member of the Board of Directors from Roanoke County, has requested that Dan O'Donnell, Assistant County Administrator, be appointed to fill this vacancy. 2. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) Linda Lang, representing the Windsor Hills District, has resigned from the Commission. Members of the commission are looking for a citizen to replace this vacancy and will make a recommendation. There is no term limit for this appointment. 3. LEAGUE OF OLDER AMERICANS ADVISORY BOARD The three-year term of Elizabeth Bogle expires on March 31, 2003. This appointment is made by the League of Older Americans and ratified by the Board. 4. LEAGUE OF OLDER AMERICAN ADVISORY COUNCIL The one-year term of Beverly Eyerly expires on March 9, 2003. =i -(, 5. ROANOKE REGIONAL AIRPORT COMMISSION The four-year term of James M. Turner, Jr., expires on March 9, 2003. 6. ROANOKE VALLEY RESOURCE AUTHORITY The unexpired four-yearterm of Douglas J. Anderson who resigned effective November 30, 2002. This term will expire on December 31, 2005. J ~ ~ i,~ ~C' ~"-,r'i i ~ \ V ~ mot: ~ ' 1 ~ ~ _~ ~ , RITA ]. GLINIECKI T`_ , 5217 Hawkbill Circle SW _1. Roanoke, Virginia 24014 Mr. Joseph McNamara Chairman, Roanoke County Board of Supervisors Roanoke, Virginia 24014 January 27, 2003 Dear Mr. McNamara, I would like to respectfully ask that the Roanoke County Board of Supervisors appoint Dan O'Donnell, Assistant Roanoke County Administrator, to the Board of Blue Ridge Behavior Healthcare. Mr. O'Donnell would fill the vacancy on the Board by the resignation of Gary Kelly. Thank you for considering my request. Sincerely, <~~'a., Rita J. Gliniecki Cc: Mr. S. James Sikkema ~+ -'s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 RESOLUTION 022503-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 25, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -February 11 and February 19, 2003 2. Confirmation of appointment to Commission for Senior and Challenged Citizens (appointed by district) 3. Request to appropriate grant monies concerning the Comprehensive Services Act Programs 4. Request to accept water and sewer facilities serving Moran Storage Building 5. Request to accept and appropriate grant in the amount of $39,725 from the Department of Criminal Justice Services to the Violent Crimes Against Women Unit That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara 1 NAYS: None A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors cc: File John Chambliss, Jr., Assistant County Adminsitrator Rebecca Owens, Director, Finance Gary Robertson, Director, Utility Arnold Covey, Director, Community Development James R. Lavinder, Chief of Police Scott Smith, Police Department 2 ~-i 121 February 19, 2003 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 19, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being an adjourned meeting from February 18, 2003 for the purpose of an economic development announcement and related action. The Honorable Mark R. Warner, Governor, Commonwealth of Virginia, announced at a press conference at 10:00 a.m. that Intergrity Windows, Inc., a Minnesota corporation, plans to locate a new production facility in the Valley Gateway Business Park in Roanoke County. In addition to Governor Warner, those speaking at the press conference were: Doug Chittum, Director of Economic Development; Joseph McNamara, Chairman; Mr. George G. Marvin, President, Integrity Windows, Inc., Elmer Hodge, County Administrator, and Mr. Phillip F. Sparks, Executive Director, Roanoke Valley Economic Development Partnership. Members of the Industrial Development Authority were also present. IN RE: CALL TO ORDER Following the press conference, Chairman McNamara called the Board meeting to order at 10:55 a.m. The roll call was taken. 123 February 19, 2003 facility in Roanoke County; (2) Appropriate $450,000 from the Public Private Partnership Account to the IDA/Integrity Account to be used for industrial roadway construction and public utility relocation and connection fees; (3) Appropriate $500,000 revenue from the Governors' Opportunity Fund to be paid to Integrity Windows; and (4) Adopt a resolution requesting that the Commonwealth Transportation Board provide Industrial Access Road funding for Integrity Windows, Inc. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, McNamara NAYS: None ABSENT: Supervisors Altizer, Church RESOLUTION 021903-1.a REQUESTING THAT THE COMMONWEALTH TRANSPORTATION BOARD PROVIDE INDUSTRIAL ACCESS ROAD FUNDING FOR INTEGRITY WINDOWS, INC. WHEREAS, Integrity Windows, Inc. has purchased property located in the County of Roanoke, Virginia, and will soon enter into a firm contract to construct its facilities on that property for the purpose of producing windows; and WHEREAS, this new facility is expected to involve a new private capital investment in land, building, and manufacturing equipment of approximately $15,000,000 and Integrity Windows, Inc. is expected to employ 150 persons at this facility; and WHEREAS, manufacturing operations are expected to begin at this new facility on or about March of 2004; and WHEREAS, the property on which this facility will be located has no access to a public street or highway and requires the construction of a new roadway which would connect to Woods Farm Road (Route 834); and WHEREAS, the County of Roanoke hereby guarantees that the necessary right-of-way for this new roadway and utility relocations or adjustments, if necessary, will be provided at no cost to the Virginia Department of Transportation; and J-~ Februa 11 2003 87 rY , Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 11, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of February, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 2:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by Reverend Keith Beasley, Good Shepherd Lutheran Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. 89 February 11, 2003 Owens was employed in the Finance Department for the City of Salem. Ms. Owens reported that she has enjoyed working at the County for the past three years, and indicated that she is looking forward to serving in the capacity of Director of Finance. Supervisors Minnix and Flora extended congratulations to Ms. Owens and stated that they have heard many positive comments regarding her quality of work and relationships with staff. IN RE: NEW BUSINESS 1. Resolution authorizing the County Administrator to enact compliance program for the Health Insurance Portability and Accountability Act HIPAA requirements Dan O'Donnell, Assistant County Administrator) R-021103-1 Mr. O'Donnell reported that at a work session on January 28, staff outlined the steps necessary for compliance with HIPAA requirements. The resolution being presented today accomplishes two things: (1) It declares the County to be a "hybrid" entity which simplifies the procedures the County must go through for compliance. The services which will be affected include employee benefits and ambulance service. (2) It places the responsibility for HIPAA compliance with County administration and provides a formal record that the Board of Supervisors has taken appropriate steps to comply with the law. Februa 11 2003 91 ry , Description of Roanoke County Under Hipaa and Applicability Roanoke County has been determined to be a hybrid entity under HIPAA (CFR 45 164.504). This determination means that the County has components that may be considered Health Plans, Medical Services or Clearinghouses as defined by HIPAA. These components shall be considered separate covered entities and the policies adopted by Roanoke County apply only to these components. The entire County shall not be considered covered by all HIPAA requirements. The County's HIPAA compliance program shall pertain only to those functions and services described below. The specific components of the County that have been determined to be covered by HIPAA by virtue of being health plans, medical services or clearinghouses are as follows: • Self Funded Health Insurance and other employee benefit plans including Dental Insurance, Employee Assistance Program and Flexible Spending Program. • Medical services that perform covered electronic transactions or serve as a health plans or clearinghouses including emergency medical transportation service (ambulance) All other services of the County have been reviewed for HIPAA applicability and have been determined to be exempt from HIPAA compliance requirements as they do not fall under the definition of covered entities as described in the federal regulations. The County Administrator, or his designee, is hereby directed to adopt, implement and enforce such administrative rules and regulations as may be necessary to comply with HIPAA. The Finance, Fire and Rescue, and Human Resources Departments are identified as departments of the County that may have access to individually identifiable health information that may require additional training and departmental policies to ensure compliance with HIPAA. Minimum Necessary Information Roanoke County will use and disclose only the minimum amount of information necessary to provide services and benefits to employees covered by the County health insurance benefits and clients of the County provided medical services. (CFR 45 164.502) The minimum necessary policy does not apply to: • Disclosures to or by a health care provider for treatment; • Uses or disclosures made to the individual; • Uses or disclosures authorized by the individual; • Disclosures made to the Secretary of the United States Department of Health and Human Services in accordance with federal HIPAA regulations at 45 CFR, 160 Subpart C.; • Uses or disclosures required by law; and • Uses or disclosures that are required for compliance with federal HIPAA regulations at 45 CFR, Parts 160 and 164. Februa 11 2003 93 ry , Training All employees engaged in handling protected health information shall receive appropriate training on permitted uses of protected health information and HIPAA compliance requirements (CFR 45 164,530). Upon successfully completing the training, these employees will be required to sign a confidentiality agreement that certifies training has been received and that breaches of confidentiality are grounds for disciplinary and possibly legal action. Business Associates All outside entities that handle protected health information on behalf of Roanoke County shall enter into appropriate Business Associate agreements to be negotiated by or upon form approved by the County Attorney (CFR 45 160.103). Failure to sign a Business Associate agreement may be grounds for discontinuing the business relationship by the County. Departmental Policies Nothing contained in this policy shall preclude departments and programs to adopt additional policies to further safeguard the protected health information of clients. However, departmental privacy policies shall be approved by and filed with the Privacy Officer prior to enactment by the departments. Effective Date This Resolution shall be effective immediately upon its adoption. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2. Request for additional staffing at various Counto Fire and Rescue Stations. Elmer Hodge' County Administrator: Dan O'Donnell, Assistant County Administrator; Richard Burch. Fire and Rescue Chief Mr. Hodge reported that at the work session on January 28, Supervisor Church requested the addition of three staff people at the Catawba Station. At that time, it was the consensus of the Board to proceed with this request. He reported that Februa 11, 2003 95 ry they have been unable to accomplish. This necessitates leaving these individuals at the Mason's Cove station, and one of the actions needed today is to authorize the funding of four positions at Mason's Cove. Mr. Hodge stated that Supervisor Church's request is based on the concept that every station should have an adequate number of volunteers or career staff to provide service. If this is the Board's consensus, then three additional individuals would need to be placed at the Catawba station at a cost of $135,000 per year. Additional fees in excess of the amount estimated have been collected from the Fee for Transport totaling $280,000 which is in reserve for Fire and Rescue services. The cost for staffing at the Mason's Cove station totals $180,000 which will leave $100,000 to be appropriated toward funding for the Catawba station, leaving a deficit of $35,000. If it is the Board's decision to proceed with this request, the individuals at Mason's Cove are already in place and this poses a present need for funding. Any requests beyond this will necessitate staff being hired and trained through the Academy. Funding for these positions can be prorated depending upon when the hiring and training takes place. Mr. Hodge indicated that other needs exist throughout the County, and stated that staff will present an overview of all stations. One station of particular interest is the Hollins station, the busiest station in the County, which has additional staffing needs. Mr. Hodge stated that staff would like to receive direction from the Board at today's meeting to begin planning for staffing, budgeting, and formation of a new rookie school at the Academy. February 11, 2003 97 206 calls run by other stations. The Fort Lewis station was second in terms of need with 123 calls. This situation improved in the third and fourth quarters due to the implementation of Phase 11 staffing. Chart B - 2002 Calls Requiring Responses From Assisting Stations Stallon Number Station Name 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total 5 Hollins 46 51 49 60 206 9 Fort Lewis 46 29 27 21 123 6 Mounl Pleasant 28 25 40 27 120 3 Cave Spring 28 14 22 34 98 2 Vinton 12 11 17 23 63 4 8 10 Mason's Cove and Catawba EMS 24 12 7 7 50 12 Read Mountain 10 9 15 15 49 11 Back Creek 9 7 11 12 39 8 Bent Mountain 12 3 6 12 33 7 Clearbrook 6 6 9 10 31 10 Masons Cove Fire and Accidents 6 3 4 5 18 4 Catawba Fire and Accidents 3 2 4 1 10 February 11, 2003 BOS Meeting 2 Supervisor Church questioned when the last time this information was presented to the Board. Chief Burch reported that this information was last presented during the review of Phase I staffing. Supervisor Altizer noted that in the third and fourth quarter, statistics for the Mount Pleasant station increased. He stated that approximately a 22% increase occurred once the Phase II staffing was implemented. He questioned if this could be due to the fact that individuals begin using stations once the available staffing is in place whereas they may not have used them previously. Chief Burch stated that this may be February 11, 2003 99 station at a cost of approximately $180,000. Staff is requesting that this appropriation be made at today's meeting. Chief Burch noted that this would leave a balance of $100,000 in the fee for transport program. If three persons are provided for 12 hours per day/ 5 days per week coverage at the Catawba station, this will result in an annual cost of $135,000, leaving a deficit of $35,000. With regard to the academy schedule, Chief Burch reported that the rookie school training is approximately one-third complete at this time. Due to the advertisement, testing and recruitment procedures, it will be approximately July before another school can begin. This will place new personnel available for assignment at the stations in October or November. Due to this scheduling, funding for Catawba will not be needed until the 2003-04 fiscal year. Chart C -Costs of Projected Needs Station FTE Coverage Annual Costs Non Committed Ambulance Fees Annual Fee Balance Masons Cove' 4 24 / 7 ALS $180,000 $280,000 $100,000 Catawba 3 1215 ALS $135,000 $100,000 -$35,000 Total 7 $315,000 $280,000 -$35,000 Currently staffed by temporary over hires. February 11, 2003 BOS Meeting 3 Supervisor Church stated that it was his hope that the Board would set a Februa 11 2003 101 in the area. He stated that due to the increasing demands being placed on the Hollins station, it has become necessary to consider placing additional personnel at this station until a solution for the overall area can be determined. Supervisor Flora moved to amend Supervisor Church's motion to include three additional personnel for the Hollins station subject to the Hollins Fire & Rescue station and Fire and Rescue Chief Burch agreeing to a memorandum of understanding setting forth the conditions and criteria that would determine when the three additional personnel would be reassigned. Supervisor Minnix stated that many of the County's financial woes exist because "we are a City trapped in a County's body". The County cannot impose a cigarette tax, unlike our neighboring localities, despite the fact that the County is larger than approximately 80% of the cities in the Commonwealth of Virginia. He stated that he did not recall discussing the Mason's Cove station at the work session on January 14, and indicated that the emphasis was placed on the number of calls at the Hollins station. Chief Burch responded that an overview of the total calls was provided at the work session and, at that time, Mason's Cove was not on the agenda. He advised that discussions led into staffing issues and what was needed for the future, and the Mason's Cove staffing needs have since been brought to the forefront. Supervisor Minnix questioned if there would be merit in leaving the floating over-hires at Mason's Cove and sending the additional staff to be hired to the Hollins station. Mr. Hodge stated that as part of the last work session, information 103 February 11, 2003 personnel at Mason's Cove is five, which consists of four over-hires from May and the individual moved from the Catawba station. Supervisor Church stated that he concurred with Supervisor Minnix when he stated that he did not recall the discussion at the work session focusing on Mason's Cove. He recalled that Supervisor Minnix supported staffing at the Catawba station, and requested additional information regarding staffing and funding needs at the Hollins station. He stated that Catawba is the only station with zero personnel. He referenced Supervisor Altizer's comments regarding the increase in calls that occurred following the addition of staff at the Mount Pleasant station, and he stated that perhaps individuals in the Catawba district are simply not placing calls for service because they know there is no staff available at the Catawba station. He stated that in light of the fact that there are zero personnel at the Catawba station, he was requesting that Supervisor Flora consider withdrawing his amendment and consider the needs at the Hollins and other stations throughout the County during the budget process. Mr. Hodge stated that he felt the need to support the Hollins station because it is the busiest station in the County. This station had to turn 206 calls over to other stations for response, which are more calls turned over than several of the smaller stations in the County run in an entire year. This is the equivalent of a new, small station. This indicates the need to break up the district, which ties back in with the discussion for a new station in the Hanging Rock area. This was an item to be discussed as part of the Capital Improvement Program (CIP). Mr. Hodge recommended 105 February 11, 2003 permission to staff the Mason's Cove station with four additional paramedic/firefighters and requests an appropriation of $180,000 from the increased revenue generated by fee for transport. This action will continue the 24 hour ALS ambulance service in the Mason's Cove and Catawba coverage areas that we have provided on a temporary basis." Supervisor McNamara stated that he supports using an objective determination of staffing levels including criteria such as average response times, call volume, the number of times a call comes into a station when no one is available, etc. He stated that the pending motion on the floor has the Board in a deficit position of approximately $170,000 and he noted that no suggestions for funding this amount have been mentioned. In addition, he questioned how the County would be able to staff a station with two people for 12 hours per day/5 days per week (120 hours) with only three individuals. Chief Burch reported that this is based on an equivalency formula used by fire and rescue to determine staffing needs. He stated that in this case, it comes to 3.37 people. The equivalency number is rounded up or down and adjustments are made through use of overtime, as necessary. Supervisor McNamara noted that this does not allow sufficient time for training, sick leave, etc. Supervisor Church stated that the County should strive for ALS service to 100% of the citizens and should never be satisfied with 80% coverage. He indicated to Supervisor Flora that Catawba and North County are the same. He stated that this issue is a matter of safety and the only reason he asked Supervisor Flora to withdraw his motion was because he wanted to be sure that the Catawba station was adequately 107 February 11, 2003 setting forth the conditions and criteria that would determine when the three additional personnel would be reassigned, was re-stated for the record. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 3. Amendment to resolution approving the refunding of outstanding County of Roanoke General Obligation Public Improvement and Refunding Bonds, Series 1993, to also include Series 1991. Diane D. Hyatt, Chief Financial Officer R-021103-3 Ms. Hyatt stated that in October 2002, the Board adopted a resolution approving the issuance of up to $30 million to refund the outstanding County of Roanoke General Obligation Public Improvement and Refunding Bonds, Series 1993. The underwriter that has been selected to negotiate the sale anticipates that the County may also have savings from including the outstanding Series 1991 Bonds. In order to include these bonds, it is necessary to amend the resolution adopted on October 22, 2002 to include reference to the Series 1991 bonds. Ms. Hyatt stated that the refinancing can still be accomplished within the $30 million threshold that was originally established in the resolution. She reported that the current estimate of savings is approximately $136,000 annually through June 30, 2021, for a total savings of $2,595,000 (present value of $1,913,000). This is a 7.2% savings on the remaining Februa 11 2003 109 ry AUTHORIZED THE ISSUANCE AND SALE OF GENERAL OBLIGATION REFUNDING BONDS WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia (the "County") on October 22, 2002 adopted a resolution (the "October Resolution") authorizing the issuance of general obligation refunding bonds to refund all or a portion of the County's General Obligation Public Improvement and Refunding Bonds, Series 1993 (the "Series 1993 Bonds"); and WHEREAS, the County's staff, in consultation with its financial and legal advisors, has subsequently identified the County's General Obligation Water System Bonds, Series 1991 (the "Series 1991 Bonds") as additional refunding candidates; and WHEREAS, the Board desires to amend and supplement the October Resolution to accommodate the refunding of Series 1991 Bonds and Series 1993 Bonds according to a single plan of finance; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA 1. Certain Amendments. The Board hereby makes the following changes to the October Resolution to accommodate the additional refunding candidates: (a) All references to the "Prior Bonds" shall include the Series 1991 Bonds; and (b) All references to "Resolution" in the form of bond set forth in Exhibit A to the October Resolution shall refer to the October Resolution as amended and supplemented by this Resolution. 2. Effective Date. This Resolution shall take effect immediately. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed District Supervisor Flora nominated Ms. Marie Papp, Hollins Magisterial District, to serve on this committee. There is no term limit. Februa 11 2003 111 ~v 5. Request to accept and appropriate grant in the amount of $198,006 on behalf of Unified Human Services Transportation System That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 021103-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ANITA G. MACKENZIE, SHERIFF'S OFFICE WHEREAS, Anita G. MacKenzie was employed by Roanoke County on September 1, 1978, by the Sheriff's Office as a Clerk Typist, and also served as Secretary and Civil Process Clerk; and WHEREAS, Ms. MacKenzie retired from Roanoke County as the Control Room Operator on February 1, 2003, after twenty-four years and five months of service with the Sheriff's Office; and WHEREAS, Ms. MacKenzie also worked in the County's Records Department from December 6, 1977 through August 11, 1978, as part of the Comprehensive Employment Training Act (CETA); and WHEREAS, Ms. MacKenzie was nominated for an Extra Mile Club Award on July 31, 1992, for her assistance to the public by telephone and in person, for always being willing to provide help to her co-workers, and for being a good influence in the office; and WHEREAS, Ms. MacKenzie has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ANITA G. MACKENZIE for more than twenty-four years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None Februar 11 2003 113 Y NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RUBEN L. ROSEBORO for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 021103-4.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF ROBERT R. SMITH, JR., FIRE & RESCUE DEPARTMENT WHEREAS, Robert R. Smith, Jr. was employed by Roanoke County on April 1, 1983, by the Fire & Rescue Department as a Firefighter and rose to the rank of Fire Captain; and WHEREAS, Mr. Smith retired from Roanoke County on February 1, 2003, after nineteen years and ten months of service with the Fire & Rescue Department ;and WHEREAS, Mr. Smith has performed a crucial role in protecting the life and property of citizens in one of the most hazardous professions, and Roanoke County is very fortunate to have benefited from his dedication and many years of experience; and WHEREAS, Mr. Smith has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT R. SMITH, JR. for more than nineteen years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Ms. Annie Krochalis spoke in support of staffing at all County fire and 115 February 11, 2003 8. Statement of Expenditures and Estimated and Actual Revenues for the month ended November 2002 9. Statement of Expenditures and Estimated and Actual Revenues for the month ended December 2002 10. Statement of the Treasurer's Accountability der Investment and Portfolio Policy as of December 31' 2002 11. Clean Valley Council IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix (1) He stated that some of the residents in his district have been having problems with vultures/turkey buzzards, and that Mr. Hodge is currently working to resolve this problem. Supervisor Altizer: (1) He issued a reminder that he will be out of town the week of February 17-21. Supervisor Flora: (1) He verified with Mr. Hodge that the action that was taken earlier in the meeting pertaining to Item E-2, Fire & Rescue staffing, adequately addressed appropriation of the necessary funding. Supervisor Church: (1) He congratulated the Northside and Glenvar teams for their performance during the season, and requested that the Board recognize Allison Fasnacht, named All Timesland and Player of the Year, at a future Board meeting. Februa 11 2003 117 ry The work session was presented by Brent Robertson and was held from 3:55 p.m. until 5:39 p.m. An overview of the proposed budget process for fiscal year 2003-04 was presented. The following areas of the budget were discussed: (a} Revenues: Mr. Robertson reported that current year revenues are on target and the revenue schedules presented at the work session reflect state funding reductions. There is a projected increase in total revenues for fiscal year 2003-04 of 2.7%. (b) Departmental Budget Presentations: It was the consensus of the Board to schedule three additional work sessions to review departmental budgets on February 18, March 4 and March 18. The work sessions will begin at 5:00 p.m. in the 4th floor training room at the Roanoke County Administration Center, with the exception of the meeting on February 18 which will be held in the General Services Training Room, 1216 Kessler Mill Road. (c) Capital Improvement Program (CIP): Staff identified three priorities for the CIP: (1) Public Safety Center - It was reported that the public safety center has inadequate space and is not suitable for modern technology upgrades. It is also experiencing roofing and electrical problems. There was discussion concerning whether it is more cost effective to renovate the current building or build a new public safety center. It was noted that an architectural and engineering study will be necessary to examine these issues. (2) HP Migration -the HP migration continues on schedule and will require $5 million over the next 5 years. The $500,000 budgeted in 119 February 11, 2003 funding sources identified include proceeds from surplus auctions, departmental line items, year-end rollovers, and specific appropriations for replacement vehicle fund. IN RE: CLOSED MEETING The closed meeting was held from 5:40 p.m. until 5:59 p.m. IN RE: CERTIFICATION RESOLUTION R-021103-5 At 5:59 p.m., Supervisor McNamara moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 021103-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara ACTION NO. A-022503-3.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 25, 2003 Confirmation of appointment to the Commission for Senior and Challenged Citizens (Appointed by District) Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (APOINTED BY DISTRICT) At the February 11, 2003 Board Meeting, Supervisor Flora nominated Ms. Marie Papp to serve on this Commission, representing the Hollins Magisterial District. There is no term limit. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Commission for Senior and Challenged Citizens File ACTION NO. A-022503-3.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 25, 2003 Request to Appropriate Grant Monies Concerning the Comprehensive Services Act Programs John M. Chambliss, Jr. Asst. County Administrator Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Comprehensive Services Act for At Risk Youth and Families is a state sanctioned program designed to provide treatment programs and services for youth identified primarily through the Special Education programs of the Schools, the foster children of the Department of Social Services, and the Court Service Unit of the Juvenile Court system. The program uses multi-disciplinary teams from the core agencies and related community organizations to determine the treatment service needed by the child and family and matches funding resources to meet those needs. The administration of this program was contracted in prior years to Blue Ridge Behavioral Healthcare who helped oversee a secondary grant on our behalf as well. Last year, the County took over the oversight and administration and placed the staff under the supervision of the Director of Social Services. This request is to recognize this shift in responsibility and to allow the Department of Social Services to utilize the appropriation of the administrative monies to cover the salaries and operating expenses. There are two other grant programs administered which need to be accepted and appropriated as well. One is the Family Preservation Act grant and the second is the Revenue Maximization Title IV-E money. These monies are used in conjunction with the monies of the Comprehensive Services Act to purchase needed services for qualified i individuals in the program. The required match money for the Family Preservation Act is available from the match money of the CSA program and no new General Fund dollars need to be appropriated. Attachment A outlines the amount of the appropriation needed for each of these three categories. FISCAL IMPACT: This report allows the acceptance and appropriation of the grant monies for the administration of the Comprehensive Services Act program ($88,744) and also two related grant programs for Family Preservation ($42,073) and Title IV-E ($150,000). No new General Fund monies are required. STAFF RECOMMENDATION: Staff recommends accepting these grant monies and appropriating them for use in the administration of the Comprehensive Services Act related programs. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance Attachment J-3 ~ • Attachment A COMPREHENSIVE SERVICES ACT ADMINISTRATIVE REVENUES: Contribution from the City of Salem $ 22,186.00 CSA Administrative monies 10,838.00 Transfer from County of Roanoke CSA Monies 55,720.00 Total $ 88,744.00 EXPENSES: Administrative Expenses $ 88,744.00 FAMILY PRESERVATION ACT MONIES REVENUES: State/Federal Share $ 37,866.00 Local Match from CSA funds 4,207.00 $ 42,073.00 • EXPENSES: Family Preservation Act Expenses $ 42,073.00 TITLE IV-E REVENUE MAXIMIZATION FUNDS REVENUES: Federal Monies $ 150,000.00 EXPENSES: Revenue Maximization Title IV-E Expenses $ 150,000.00 I ACTION NO. ITEM NO. J ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Request to Appropriate Grant Monies Concerning the Comprehensive Services Act Programs SUBMITTED BY: John M. Chambliss, Jr. Asst. County Administrator APPROVED BY: Elmer C. Hodge `~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Comprehensive Services Act for At Risk Youth and Families is a state sanctioned program designed to provide treatment programs and services for youth identified primarily through the Special Education programs of the Schools, the foster children of the Department of Social Services, and the Court Service Unit of the Juvenile Court system. The program uses multi-disciplinary teams from the core agencies and related community organizations to determine the treatment service needed by the child and family and matches funding resources to meet those needs. The administration of this program was contracted in prior years to Blue Ridge Behavioral Healthcare who helped oversee a secondary grant on our behalf as well. Last year, the County took over the oversight and administration and placed the staff under the supervision of the Director of Social Services. This request is to recognize this shift in responsibility and to allow the Department of Social Services to utilize the appropriation of the administrative monies to cover the salaries and operating expenses. There are two other grant programs administered which need to be accepted and appropriated as well. One is the Family Preservation Act grant and the second is the Revenue Maximization Title IV-E money. These monies are used in conjunction with the monies of the Comprehensive Services Act to purchase needed services for qualified individuals in the program. The required match money for the Family Preservation Act is J-3 available from the match money of the CSA program and no new General Fund dollars need to be appropriated. Attachment A outlines the amount of the appropriation needed for each of these three categories. FISCAL IMPACT: This report allows the acceptance and appropriation of the grant monies for the administration of the Comprehensive Services Act program ($88,744) and also two related grant programs for Family Preservation ($42,073) and Title IV-E ($150,000). No new General Fund monies are required. STAFF RECOMMENDATION: Staff recommends accepting these grant monies and appropriating them for use in the administration of the Comprehensive Services Act related programs. Attachment . . Attachment A COMPREHENSIVE SERVICES ACT ADMINISTRATIVE REVENUES: Contribution from the City of Salem $ 22,186.00 CSA Administrative monies 10,838.00 Transfer from County of Roanoke CSA Monies 55,720.00 Total $ 88,744.00 EXPENSES: Administrative Expenses $ 88,744.00 FAMILY PRESERVATION ACT MONIES REVENUES: State/Federal Share $ 37,866.00 Local Match from CSA funds 4,207.00 $ 42,073.00 EXPENSES: Family Preservation Act Expenses $ 42,073.00 TITLE IV-E REVENUE MAXIMIZATION FUNDS REVENUES: Federal Monies $ 150,000.00 EXPENSES: Revenue Maximization Title IV-E Expenses $ 150,000.00 J-3 1 ACTION NO. A-022503-3.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: February 25, 2003 Acceptance of Water and Sewer Facilities Serving Moran Storage Building SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developer of Moran Storage, Paul Moran, has requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Moran Storage Building along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Balzer and Associates entitled Moran Storage, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $14,330.00 and $23,140.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Moran Storage Building along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Paul Mahoney, County Attorney y 4 ~ , V Sl ~ -~ • ~ 1 8" SANITARY SEWER ,~~~~ \ 3 8" WATER ~ ~ ~ Rd`s \\\ 4 pp3 ~ ~~ ~ ~~ O~ \ 1 ~.- , J 41 ~g \ ~ i ~~~ ~ . \ ~~p3 \ ; ~, ~ \ ~ ~ ~ ~~~ ~ ti . ~ ~ / ~ w~ ~i~ ~ . ~ ~,, ~r. s~ ,~~ 1~ ~-- f MORAN STORAGE (UTILIT'S~ Acceptance of water and sanitary sewer Facilities ~, ACTION NO. ITEM NO. ~~' I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 25, 2003 Acceptance of Water and Sewer Facilities Serving Moran Storage Building Gary Robertson Utility Director Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developer of Moran Storage, Paul Moran, has requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the Moran Storage Building along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Balzer and Associates entitled Moran Storage, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $14,330.00 and $23,140.00 respectively. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Moran Storage Building along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~^ ~ \`,c7 ~ , g0• J~ •• ~~~ ~J~ ~~ ~~~~ ~,Q 8" SArTITARY SEWER ,~~~~ ~~~~ ~\ ~p2~ ;y Q ~ ~ ~ ~ ~ ~ ~ ~: ~ ~ ~ ~ 8" WATER ~\ 4~ ~~j • SC ,~~' Gj ,° y ~~1~ ~Y,/ .1~ ~~'. C i \~~ \~ ROANOKE COUNTY MORAN STORAGE (UTILITY) UTILITY DEPARTMENT • ' Acceptance of water and sanitary sewer Facilities •, COPY Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this _~ day of ~~= /~ , 20~, by and between: ' X11 ~~ `, an individual, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled ,Gi~~'iC~~z/ ~`Cj~~~/,'_ ,made by ~'~~ .and on file in the Roanoke County Department of Community Development. 1 The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 WITNESS THE FOLLOWING signatures and seals: Developer: T~~ ~~~ ,!~ ~~/ /~'`'~/'~ ~~_.~ Address: ~/ ~ / L t,~/-'`Si /~.?iS~~~~' ~ / __ ~~~~~°~ ~`'~ As: e ~,~'~ ,~, Title State of: t G ' County/~bf: a •~ , to wit: The foregoing instrument was acknowledged before me this: ~t7~ r'-' J O , day of ~- ~ nom. ~ 20 U ~ , By: ~ -?'~ d ~ r ~- ~4 ~ ~. ~ Its > :~ ~ ~ Duly authorized officer (typed name) Title on behalf of: No Public My Conunission expires: ~ / ~i ~ ,;Z l~ 3 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia ' County/City o£ Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: 4 r ACTION NO. A-022503-3.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $39,725 from the Department of Criminal Justice Services to the Violent Crimes Against Women Unit, grant #03- G9327VA02 SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Violent Crimes Against Women Unit consists of a full time detective who is dedicated to investigating crimes of violence perpetrated against women. The Violent Crimes Against Women Unit has been in existence since 1997 and has been supported by this grant since its inception. In 2002, the detective assigned handled approximately 1100 cases of violence against women. The major areas of investigation are domestic assault, sexual assaults, stalking, threats, and rape. FISCAL IMPACT: The Department of Criminal Justice Services is providing $39,725.00 of grant funding. The grant requires a match of $13,367.00 from Roanoke County. ALTERNATIVES: Without the grant funds, the funding of a full time position for the investigation of crimes of violence perpetrated against women would not be possible under current budget constraints. Y STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for the Roanoke County Police Department Violent Crimes Against Women Unit. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File James R. Lavinder, Chief of Police Scott Smith, Police Department Rebecca Owens, Director, Finance a f ACTION NO. ITEM NO. ,.~ - Fj AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Request to accept and appropriate grant in the amount of $39,725 from the Department of Criminal Justice Services to the Violent Crimes Against Women Unit, grant #03- G9327VA02 SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Violent Crimes Against Women Unit consists of a full time detective who is dedicated to investigating crimes of violence perpetrated against women. The Violent Crimes Against Women Unit has been in existence since 1997 and has been supported by this grant since its inception. In 2002, the detective assigned handled approximately 1100 cases of violence against women. The major areas of investigation are domestic assault, sexual assaults, stalking, threats, and rape. FISCAL IMPACT: The Department of Criminal Justice Services is providing $39,725.00 of grant funding. The grant requires a match of $13,367.00 from Roanoke County. ALTERNATIVES: Without the grant funds, the funding of a full time position for the investigation of crimes of violence perpetrated against women would not be possible under current budget constraints. :- J -s STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for the Roanoke County Police Department Violent Crimes Against Women Unit. rti ACTION NO. ITEM NO. L'-' I C~. °~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Request to hold the following public hearings on March 11, 2003: (a) Public hearing to elicit citizen comment for items to be included in the budget for the 2003-2004 fiscal year. (b) Public hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. (c) Public hearing to elicit citizen comment to set the real estate, personal property and machinery and tools tax rates in Roanoke County SUBMITTED BY: Brent Robertson Director of Management & Budget APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to hold three (3) public hearings at the March 11, 2003 Board of Supervisors meeting to hear citizen comment on the items listed below: General Comment: FY 2003-2004 Budget Consistent with past practices, the Board has expressed a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget early in the development process. This hearing gives citizens the opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. This advertisement will appear in the Roanoke Times on March 4, 2003. H ~~ ~~ ~ ~l~ ~~`~ "Effective" Real Estate Tax Rate Increase State code mandates that when reassessment of real property in a locality results in a real estate revenue increase of 1 % over the previous year, the locality must either reduce the tax rate, so that the revenues are no more than 101 % of the previous year's or hold a public hearing indicating an "effective" real property tax increase. This advertisement will appear in the Roanoke Times on March 4, 2003. Tax Rates These rates will be advertised at $1.12 per $100 of assessed value for real estate, $3.00 per $100 of assessed value for machinery and tools, and $3.50 per $100 of assessed value for personal property. These rates represent no change over current year's rates. To comply with legal requirements, advertisements of these rates will appear in the Roanoke Times on 2/25/03 and 3/4/03. ~v- i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at February 25, 2003 $9,095,656 6.95%~ Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.95%~ Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge Ufa County Administrator ~/-2 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Balance at February 25, 2003 $1,389,071.54 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~r County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00) Balance at February 25, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator N-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY1999-2000 Original budget appropriatio 2,000,000 Less increase in debt service (1,219,855) 780,145.00 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriatio 2,000,000 Less increase in debt service (1,801,579) 198,421.00 FY 2001-2002 Original budget appropriatio 2,000,000 Less increase in debt service (348,806) Savings from 2001-02 debt fund (116,594) 1,534,600.00 FY 2002-2003 Original budget appropriatio 2,000,000 Less increase in debt service (2,592,125) (592,125.00) Balance at February 25, 2003 $8,521,219.00 Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middl July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middl July 1, 2002 Transfer to Operating in original 2002-03 Budget Balance at February 25, 2003 $1, 500, 000.00 (290,000.00) 1,500,000.00 e (1,858,135.00) e (35,047.00) (566.818.001 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge F/~ County Administrator Iy ~~ _ ~, 0 0 N N 00 a 4 Cd C .~ L O C ca 0 C4 O C 7 O U a r ' o a z H d 7 C O ai 7 a.+ u d '~ C cC .D v E W W O C 6r G d CC - O - O O (~ M N O\ - ~ M M M - O ~O - ~ - N Vl Vl O\ O~ - ~--~ ~ N O 00 O M O O N ~O 00 - 00 Vl N - O '/'1 Vl M N ~ ~D l~ ~!1 ~O [~ - O ~O l~ M O - M M 00 M O\ M N 00 - O lp O O cd d O D\ - Vl M ~ D\ N ~ ~ - N O N N O~ N ~ ~D o0 l~ D\ W ~ 00 D\ V'1 O vl M O l~ N ~ N ~ • d ~ O vl ~ ~ - ~ '!1 M V Vl '!1 V Vl Vl V) ~O V V N l~ I~ N ~-+ •--' V1 '!1 00 V '~1 00 A o y u ~ 'fl .~ ... N M ~.. ` ~ R 7 ^' ~ a ~ m d ~" 00 - ~ V' O [~ 00 ~O 'n -~ V'1 M M O O - [~ V M ~O •--~ v1 ' V1 N ' O ~ N N N O V O O~ O "' N t~ N - 'n O [~ M O O [~ M ~ M l~ ~ O a\ O ~O '"' oo ~ 7 ~ ~O ~ !~ N N oo O 'n ~ O 9 ~ r~ r O r~ [~ O v1 N r O M n- N N O M- I~ --~ ~~~ N N O~ V1 'rl O D\ M N~ W •--.• N ^-~ W -~ M V1 00 00 00 7 N M ~O Vl .-. 00 M ~O --' l~ O~ I~ N _^ M 7 O~ 00 '!1 N V u [~ ~ ~ '!1 '/1 V N O~ V' D\ W 00 O V '/1 - N O - - N O~ 00 ""' l~ ~' M "" M .-. N l~ O V ~ V'1 aroi ~ 'n •--~ - N - - M ~O ~O vl vi N V N - - N [~ 'fl ~ N ~ 'n ~ M N O N N O G W 00 M- M M M - - M - N N- .N. .~ m N N - N D, -~ ~ O M V ~ V1 a\ V'1 [~ [~ O O O~ O~ M ~D Vl ~t D\ r --~ Q\ M 00 V'i N O~ O o0 V 00 ~ n +~' OM N M N O~ N N N~~~ N~~ N o0 vl M O M o0 ~ ON V~~ n N~~ M ~' h N O a, ~ 00 [~ I~ M M Vl d' M - ~--• Ul N --+ M ~ ~ N M 00 M 00 M '~7 N l~ DD ~ - 7 V O M O~ ^ ~ a0. v N N - D\ ~ -- O ~ - N M l~ 00 ~ -- M N N N N o0 - ~D o0 ~ O ~ M ~ - O ~--~ O N 7 - V '7 N O N v1 v'1 ^-• ~O •--~ N M - - N N ~O ~t - vi ~O O~ D\ M N ~ y 00 N M M - "' -- N .-. -. ~ > N u y ~ a M Q - '""' O~ O - O N_ 'n N V O~ 'n N l~ ~O o0 ' .-. ~ oo ~O ao M N O~ U O~ N ~O oo ~D 'n ..y n l~ O M M N M O M M-~ h V M 00 \O ~ l~ Vl O O\ O\ 'cr 00 N M~ N O- D\ •--~ V"l u N O M N O~ O ~ O ~ V'1 N oo ~ ~ N - - M ~ ~ ~ 7 - N [~ O t~ ~O M o0 7 N - 'n 'n „~,i Z p ~ a\ v1 O O D\ V Vl 00 O o0 O^ -_ D\ ~ O n ~ ~ ~-+ M - N M O O N l~ O O [~ 'ry 'n C y N N ~O vl 00 ~-+ N ~O N N- ~ V M ~- N N --~ M O~ 'n N V' O > ~ N V Vl M- -~ ~ N --~ N v'1 M N ~ a 9 v L G Gr] 0 .` a ._.. 0 0 0 0 0 0 N_ O O O O O O O O O O O O 00 O O M O V ~O O O N O c} O ~O O O M O C 0 0 0 0 0 0 O O O O O O O O O O O O a' O O l~ O [~ O~ O O~ O N O l~ vl O O O O ~ 0 0 0 0 0 0 Q\ 0 0 0 0 0 0 0 0 0 00 ~ -~ ~ O~ M 'n M O O O N O D\ O [~ N M M o0 b O O O 'n O~ 'n oo O N O O O vi v~ O O v1 M ^ O O O N N N ~O M M M l~ 'n N oo 'n M ~t O 0 0 0 cl' vl W M O- --~ --+ N l~ N N M V) N V V V') 00 O V N M M O\ V ~1 M 00 N ~ Vl ~ pa t~ ~O M v~ -- v1 N N l~ N 7~~ N N ~/'~ O N M vl M a n O~ vl N O O ~O M N ~O ~O ~ - - .-. N ~ --~ N - ~ - M N N vi N ._, t i O w ~ y ~ ~ Op o ~ - ~ ~ a td L h o ~ O ~ ° ~ .~ co o w w ~ ~ ern ~ ti ~ •" •~ ° y Q oon abi ~ ~ c x ~U ~ o ~ ~, .a ~F-n:'b w .. ] ~.oau: Y ~' ~ ,,.fir,., ~~o C7 H o .~ '" W F" ~ v ~ v a"i c ~' a ~ ~ ~ ~ '~ 0 0 0 ~ a b„ ~ ° •~ C o ~ j o :d ~o ~ .~ y ~- ~ v'3 ~ ti ~, F- R' ~ o ~ d c o U w ~ w ~ ~ o U o ~ ~ ~ Q on '° c ~i H o 0 0 ~ ° W p .Y .~ ~ is N .~ ~ o ~ .~' ~ a`°i v ~ b .~' ~, ~ ~ v ° ° ~ ~ ~ v o U ~ w y '±= c`°i y o y ~ ~ 7 N c~'C O O 7 tom. O '~ "' O c'kd "~ ~ ~ ~ N ~ .~~~' N d .~ L ~N '" ~ O ~ N .~ N b .~ ~ .Y u:aa.ao...~Umw~[--~xHO¢..~awUai.~,u;xUUx~xz~n3o3wOv~o w O- N M ~_ O- N M V h~ r W O~ O ^~ N R [~ 00 D\ O N W O- ~O O M O N ~D O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O~ O O O O O O N-S N M O O N N _ d M ~ td V O ~ Q 7 e a+ r ~ e p~ m a q ~ d ~ pa „ a d o~ N d ~ u ry ~ M C R ~ .'7 0~ v7 d 7 C ~i R ~C cd OLL ~ _ u ~ ~ ai ~ .j C O ~ C 'O ee ~ o ~ a e o w C w ~ O O +-~ U ^y G 67 d o ~ z LL ~ N u _ R M O 7 N ~. C R ~ ~" ~ M Q M O T ~ 7 t G u O d ~' C W t7 0 .y a n O r i. O W .b 0] N N 0 N n V b G 7 Lr. A L d C d N 3-i O ~" ~ ~ c3 F.. C [--~ 7 Gi. M rn r, s M M O O N ~ ~ u ~ _ ~ ce u O ~ e u f'1 c -' y e p p a c'. ~ ~ u ~ 0.1 „ a N ~ V ~ d ~ M ~ O ~ W ~ u D h a~+ u 7 L C ~ 7 ~ a v, Y 7 C d R ~_ ~C tE •~ i Q Cl ~ ~ C O ~ C '6 ca a+ o +~' a w ~ ~ N _~ W ~ O O C U E d M Q t\ O 'O W 9 0 .` a r O s 0 .C C +• u O V ~' 9 .~ r N N f7 O~ M f') M y W O F b c A C7 a _~ o ~ z M W ~ 9 e 0 w L C C7 0 0 t G 7 W M O \ M \t O r ,~ O O O N CN F d v u Fem. C. v° w m ~ ~ ~ ~o c -- O ~ 9 ~ C o W a ,~ o a } w ii N-~ ~ ~ . . ~ ~.. M O N O O M G C 7 C _ ~ ~ Vl .-• V1 •-• V N - M a u e 7 ~ h V1 ~ V'1 V1 In O y o re ~j w o N W -y y ~ C } fl b c. p' CC .C .~ L_ OJ O C Cd a 4. ~ O r7 a+ C '~ O U 0. ni ~ z ~y N 9 a E u d ~ e m v G d L r ~ a w ~ D G C u W ~n a x ~ ~ W M Q M O 9 b W .9 0 0w L C O n 0 u r Gv v u G e ~ e E .~. ~ C ~ W d T ~ t c ~ a W 00 GO c 0 w d C O O '~ c 0 ~I 00 V M O O ~ ~ ~ ~ ~ O M ~ M N In 00 ~D N 00 ~ ~O 7 V ~ M (~ a ~ O~ V a0 N M O ~ ~O N f ~, M `7 t^ N O~ V ~ ~ ~ a0 O N V ~O vi O v1 M ~--~ ~D ~-- ~ V'1 M 00 W O~ M --~ N M M V' N N O ~O ~O OHO T Val M M vl 7 v~'i v1 v~ V ~ ~ ~ V M M ~ N N Do M O M O~ ~ o ~o v -- ~ o0 Do N a, [~ [~ O ~ ~ V V ~ N N N ~--~ ~ N M ~O V' O ~ 00 ~' O l~ O~ 00 O 00 00 00 N 'a' 0o N ~O l~ --~ M ~ N M N -~ O~ ~O ~O N ~t N N v? --~ O~ O ^~ O~ V M N O DO .-: .r O~ ~ N V1 0o O O~ v1 N Q~ h O~ O O N h Vl M ~D N l~ ~~ O~ N O~ fy, 00 O ~ ~ Ch O N rJ, 00 N ~O O M 00 O t~ vl O M o0 00 ~O N N N O r O~ N '-+ vl O~ ~O ~ ~O O N ~ ~ O ~ ~ ~ Cr ~ ~"~ ~ M ~ ~ n ~ [~ V tT ~p 7 N M ti N .-. ,-. V1 O O ~ v1 O ~ t7 M O O r ~ v'i O a0 O ~n N O O O O N O ly o0 -~ N O .r oo N v1 O O ~O e•j O --~ O .~ t~ O ~ N~ oo O N ~ 00 00 ~O O N O ~"~ 7 ~ O ~ O 00 O~ O O ~ ~ O ~n V) O~ O^ _ ~O 00 N ~O O V V 00 ~O \O 00 W M ~O N .-i 00 V ~t M O -~ ~ N N O~ b n ~-+ O ~ ~ 00 N o0 00 -~ a0 O~ V'l O N ~ ~ ~/'1 ~/'1 O ~ O R 00 V N O~ ~ n .-. 04 Vl Vl .-. V ~O Vl ~D M 00 -~ ~--~ t/~ l~ 00 Vl .N O ti M h~~ M ~O DD N DO O n ---~ ~ l~ ~ V~ 00 O DD V'1 M 00 O h M N [~ V M ~O O N O ~ O~ 00 Vl --~ V V 1/~ 00 7 ~O 00 M 00 ~ ~O O M O~ O~ ~O ~O v1 O~ ~O Oi O v~ ~O oo O N O 'Q N ~ ~--~ ~O vl ~ ~ h 0 O, v'1 N N ~ M 0 0 N N ~ ri N ~O l~ IA l~ N O S O N v'1 M ~ M ^~ O O ~ V ~O O .r V' O t7 N M ~O O N V O ~O DD U O r ^-~ O [~ ~ 00 ~O ~ O N N ~ O~ yl 00 M [~ M ~ M N N l~ N ~ ~ vl O vl ~ O~ V ~ O O~ .r 00 N ~ 1(~, N ~ \O M OD M V ~ _ O~ a0 O ~ ~O 7 N N ~ ~O O V1 O~ ~D [~ ~ N I~ r O 00 00 M O [~ V1 N O ~/'1 ~ N N 'V' l~ ~--~ O~ M ~O M N --~ N t^ O l~ 00 O V~ O N 00 M ~!1 N O~ ~O N O 00 00 --~ ti .-. l~ V1 M cl' M --~ ti -~ N .~ a• L V1 ~C ~~ A Q Ni C v~ . ~ ~' b ~ C L w ~' ~o 0 U q; LJ C ~ L ~ d ~ ~ ~J` ~~o ~~ bq ° v °o .a C7 W O -- N M _o _o o_ O O O Q U W ~ F' O a ~ Y w .~ u y ti ~ ~,~ w~~~ U O c a w U Q c -- N ~--~ N M V' 0 0 0 0 0 0 N N M M M M O O 0 0 0 0 b O ~ ~ N ~ 3 y ~ a ~' °o. b en y 8 ,a U `n • . ~.o Ll~ A ~.~ g ~o a C C~ LYi r W C 7 O eT . O ~--~ N M ~ ~!1 ~O 0 0 0 0 0 0 O O O O O O O ~O ~ N O ~O V1 O a0 ~ Cr h N ~ 00 ~ vl 7 ~ O vi ~ O O ^~ M ~/1 M N~~ h~ ~ r O I~ N DD N W 1(J ~ ~ ~ V ~ ~ V N N OM V VN'~ ~ 1~(~ N ~ 0 7 M O N O; ~ M ~!1 ~O V Q~ ~--~ N Vl N M O~ 00 O M t ~, ~O ~ O ~/'1 7 M 00 'a' M oo O N ~ N N~ O O N O O O O N O O N O O O O N M M .~ l~ O rf N 0o O O ~ 'V' O o0 0o v1 O O l~ O O O ~ ~ ~ M N ~O N ~O l~ I~ O V N N M --~ l~ O O O 0 0 O+ O ~ O O vl O~ M O M 7 vi V~ O ~O l~ l ; O~ --~ vi O N t~ ~O Vl M N 00 M ~D O~ V N [~ [~ M M N .--. 00 0 ~ ~y v O L Q ~ ~ U ~ ~ ~; 3 b ~ ~ ~ y C .~ d > ~ V O y 0. V] U P. ~ Cn O "" M V vl ~O t~ 00 0 0 0 0 0 0 0 V1 V1 41 V1 V') V1 M O O O O O O O N -S ;: a ~ v E o ~ p 0~0 N O .~. S C C o ~ W e ~ ~ ~ a N v W d ~ o a E ~ u e a G ~ e m d u e •°J• ~ ~ ~ 9 ~ D C O °J 47 m a x ~ ~ fr] ~ ' .C .~ _L d 1 O C C7 O a ~ O C 7 O U a N ~ ~ ~ X ~? ~y N M Q M .=w O 9 G W b O .` a s c 0 r 0 d L L Gz u e C L L c E .~. ~ u e O ~ v a, s 'o G v. 00 7 !L 7 e 0 R d c C7 0 0 9 e w ~O 00 M p~ ~/l Vl M M ~p V1 M O O ~O M O 1/) ^ ~ O O~ l~ [~ N 00 V O M M O V1 N l~ O --~ D\ O M ^ O 00 t~ -~ N M N N c1 ~O ^ try Vl M ^ N ~ O~ M Op P ~f1 V"1 [~ 1() V' N ~O 00 1() ^ M Vl M rl 7 ^ V ~ ' ^ O O ~ N ^ 00 O ti V vi t~ O O O O ~O O~ O O~ 00 v, v, o e rn -- ~ o r, rn o ry o o ~n o ~ o0 0 0o M ~ ^ M p~ l~ O -~ O O~ M O v~ O O [~ ~O N [~ 00 1n 00 _ O~ vl ~ vl ~ vl ~O O ~ l~ ^ O O V V1 M ^ ~ O ~ ^ O~ N t7, [~ O~ l~ O N O^ M O O O U ~ ~ v1 O~ V~, e~ ~' V1 ~O ~O M [~ M l0 ~"~ O M V1 O ~O 00 O ~ [~ l~ ~ ~ N ~D v1 ~ oo ~O oo ^ iA V N O O ^ N l~ 00 vi O ~O ~O t~ O~ l~ M ^ ~O O M ~O ^~ 00 O O~ N ~n [~ O~ •-• N •-• ^ O~ N V V R .~ M M l~ N l~ O O~ O Q~ O O O~ ~O v1 O~ O O O O O ~--~ M V V1 ~D oo O ? ~D oo --~ O Vj l~ O~ oo O O v'i O r+ ^ U O pp ^ O [~ O~ ~O v1 N O ~ V G~ oo O O M O l~ M M l~ 00 ^ ~ n M _ ~ ^ v1 ~ 00 N ~ O ~O M ~ ~O O .r N 00 l~ OCj, O vl O ~ ~ ~ ~ ~ O n l ;, O ^ fy, O O O~ M M M ^ N U ~ ^ ~O Vl l~ N M ~O O~ Oi v1 [~ h 00 00 N ~O ~O M O~ ^ D\ v1 b Vl ~ N O 00 O O N M ~ ^ M ~ O ~"~ ~D --~ ^ M ^ ri M M 00 M M ~p t7 O O ~ O O O O O 0 0 0 0 0 0 0 O O O O ~ v-i O O ~A 0 0 0 0 O 0 0 0 0 0 0 0 O O O O ~ ~ N O N 0 0 O ~ 0 0 0 0 0 0 0 O 0 0 O ~ ~ N ~n 00 .~ O M l~ D\ O ~ 00 X 0 0 N M V~ 0 0 0 0 ti N O N O ^ N O tx ~O O N O O~ ~ M O~ 0 0 0 0 ~ 00 O 00 M l~ N O O~ O ~O O O ~O ^ ~' vl O O O O .-~ v'1 O Iry Op vi O O ~ O~ O l~ ~O vl M M O N ~O ~O N --~ V O ~ 00 O a\ O -+ M o0 O t+^ O~ ~ ~ O ~ V1 01 V ~--~ 00 V M N V1 V1 ~O l~ D\ M M N ~ 'cY ~ U1 IA ~O ~O .~ ^ M N M ~O ~O ~ O O V1 ^ ., .-, M l~ O O N O 00 O O O O ~O O O O O ~C O M M M ~--~ M O ~ v1 O l~ O M I~ O^ 0 0 0 0 00 O D, O~ N ~O N O 00 V ~O M O 7 00 O~ 0 0^ ~D O1 ^ N [~ O O O~ p~ N v1 ~D --~ V1 N O t~ O O ^ h ~ O v'i .w ~p V oo O~ .r oo V t~ O O ~O O ~O O O t~ ~D ~p v~ --~ ~ ~ V v1 O~ O ~O T V1 ~O 00 N v'i .-~ O^ ~D O l~ O V 7 7 t~ ~}' O M ~O 00 V 00 00 M M O O l~ M ~ ~ ^ 00 O~ l~ vi O N 00 ~O vi M N l~ ~ -+ oo O b M U1 OD ~A M N V7 .-~ ^ N ~ ~ n [~ M .~ ~ b ~ ~Q L ", U ~ C a~ a a ~ ~ ,~ c a > U ~ ,~ c a`0i o °~' ~ A w "~ c ~' _ ~ ~ ~ o ~ °' ~ x ' c `~ ~ ~ ~ ~ a Y o C c a W C w w a ~ v w w ~ v y^ O W ~ ~ ~ ~ y y b Oa N A ^ C y ~ 'C Y N ~ a Ca c ~ ~ ~ ~, ~ b ~ ~ ° ~ ~ v ~ ~ ~ > ~ i ~ 'C ~ ~ w a p H [-~ ee ~, ~ ~ ~ '~ a o •~ o ~ ~ ~ ~ .~ a. a wy '~ y ~ °o ~ ~ o ~ o a. 'k ~_ ~ c c o ~ ro o 0. . ...] U ~ 0. U W U C W Q~ H C~ U~ O ~' C O ^ --~ N M -- N M vl -+ N M V' ~D l~ 00 --~ N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~o ~o ~ O O O ~ r r r O O O O o0 00 00 00 00 00 0o O O O O O O O rn rn O O h W ~"~ b C ILM V !1 ~ ACTION NO. ITEM NUMI~ER N ' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANpKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 25, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per tnvestmer~t and Portfolio Policy, as of January 31, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 769,57!6.22 769,576.22 CASH INVESTMENT:: ALEXANDER KEY -LIR 9,57.99 9,547.99 CERTIFICATE OF DEPOSITS: BRANCH BANKING & TRUST 1,000,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 1,100,000.00 COMMERICAL PAPER: EVERGREEN 1,266,895.69 SUNTRUST -CAP 898,390.30 2,165,285.99 CORPORATE BONDS EVERGREEN 1,517,012.85 PAINE-WEBBER -LIR 216,875.42 1,733,888.27 GOVERNMENT: ALEXANDER KEY 15,017,250.00 ALEXANDER KEY -Sub Acct 3,940,816.25 EVERGREEN 7,302,737.47 SUNTRUST -CAP 6,387,610.76 32,648,414.48 LOCAL GCaV'T INVESTMENT POOL• GENERAL OPERATION (G.O.) 10,946,1$8.56 10,946,188.56 MONEY MARKET: ALEXANDER KEY -LIR 7,964,631.29 EVERGREEN (999,782.30) FIRST UNION 2,285,495.49 ALEXANDER KEY -Sub Acct 307,094.34 SUNTRUST -CAP 6,901,642.54 SUNTRUST -SWEEP 1,557,411.44 18,016,492.80 REPURCHASE AGREEMENT: 929,37.00 929,937.00 EVERGREEN TOTAL 68, 319, 331.31 Pg 1 of 2 ACTION NO. ITEM NUMBER N-L4 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 25, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investmenlr and Portfolio Policy, as of January 31, 2003. SUMMARY OF INFORMATION: STAFF RECOMMENDATION: Respect/fully~Submitted b~~ / ~~~=-~c~-':.cam/ Alfred C. Anderson County Treasurer Appr~ov~e~d~,by: ~/~ Elmer C. Hodge County Administrator Page 2 0€ 2 d e ~,~., I a ~C f ~hTR TTY'" DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, VIRGINIA 23219-2000 PHILIP A. SHUCET COMMISSIONER February 10, 2003 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: _._~~ JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in January 2003. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on February 20, 2003. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ~ v-v'/-- State Secondary ads Engineer JSG/MII VirginiaDOT.org WE KEEP VIRGINIA MOVING .-. o ~, i ~ ~ p~ U 67 ~i' w O W V] C ~Q ~ r~+ O A h ~ ~ bA . C '~ a .~ .~ it L ~ ~ ,S a L. ~ ~ ~ ••''• w ^C ~~ ~ u ~ ~ '~ ~O L O p'" ovi ~ ~ ^v o~ °' w 0 ~. w on y ~ a ~ O c~ ~ ~ z ~ NOO +~ U W L ~ ~ ~ ~ d O ~ U C 0 b b d ao C C U M O ~~. N O W O M O N O O o~ O O U Q Q U o o ~" ~ M ~O N_ O N a~ ~ O O Ri J'Y" 0 3 ~, ~ o~ o U U N '. N ~ I ~ N N i C C I O O 'i F. L ' w wi o ~ O N_ O O d' e 0 u 0 ~ ~ ~ •~ c Q ~ ~ ~ ~ O ~ .= ~+ ~ c ~ s d d a~ ~ Q e ~, 0 O ~ ~ d ~ 0 C7 t F"i rn O bD RI C .~ bD C C~ S U ., z 0 F ri-~ ~u~tn#~ of ~attztnke ~ ~~~~ ~ r.~ O~ ~oAN~~F y G N- ti ~ ~ p Z ~ o~ a~ -- 1838 DECLARING FEBRUARY 19, 2003, AS ROANOKE VALLEY MENDED HEARTS DAY IN THE COUNTY OF ROANOKE WHEREAS, the Roanoke Valley Mended Hearts Chapter 144 received its charter on February 19, 1983, and currently has 85 members; and WHEREAS, membership in the Roanoke Valley Mended Hearts Chapter 144 is open to all persons, including their families and caregivers, who have heart disease or have experienced any type of heart-related surgery or procedures; and WHEREAS, the Roanoke Valley Mended Hearts Chapter 144 has monthly meetings featuring speakers from the medical field and others who cover timely subjects of interest to heart patients; and WHEREAS, the primary activity of the Mended Hearts members is to visit patients having heart surgery and their families at Carillon Roanoke Memorial Hospital and Lewis-Gale Medical Center; and WHEREAS, the Roanoke Valley Mended Hearts Chapter 144 is celebrating its twentieth anniversary on Sunday, February 16, 2003, with a luncheon at Hotel Roanoke. NOW, THEREFORE, 1, Joseph McNamara, Chairman of the Board of Supervisorsof Roanoke County, Virginia, do hereby proclaim February 19, 2003, as ROANOKE VALLEY MENDED HEARTS DAY in the County of Roanoke; and FURTHER, extend congratulations to the Roanoke Valley Mended Hearts Chapter 144 upon its twentieth anniversary and express appreciation for the important contributions made to the thousands of heart surgery patients and their families. Diane S. Childers, Clerk seph McNamara, Chairman Elmer C. Hodge, County Administrator .. ft ACTION NUMBER ITEM NUMBER ~ ~ ~ • a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Work Session for the County of Roanoke Six-Year Secondary System Construction Plan for Fiscal Year 2003 through 2009 and review of the Revenue Sharing Priority List for FY2003-04. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following summarizes the changes made to this year's Six-Year Secondary Construction Plan, Revenue Sharing Priority List and Rural Addition Priority List. The Board of Supervisors approved aSix-Year Construction Plan on December 18, 2001 for the 2002-2008 year. However, due to budget cuts instituted by the Commonwealth Transportation Board, the Board of Supervisors approved a revised Six-Year Construction Plan and budget on August 13, 2002. At that time four projects were removed from the plan and the budget was cut $1.5 million to approximately $2.55 million. Roanoke County's budget for FY2003-2004 is estimated to be approximately $3.16 million. In Countywide Items, this category includes traffic signs, entrance culverts and rural addition roads. Because Roanoke County's rural addition list is very long, $330,000 was allocated, which is the maximum allowed by state law. Two projects from last year's Rural addition list, Creekside Drive and Smokey Ridge Road, have been removed. The reasons being is that the property owners on Creekside Drive did not want to pay the speculative interest required by VDOT and the Smokey Ridge 1 ~- I r~ Road residents did not want to donate the necessary right-of-way required for there road improvement. Staff is currently working on Indian Hill Road and Artrip Lane construction plans and obtaining easements for submittal to VDOT. Staff received no petitions this year for Rural Addition projects. Incidental Construction is items that include minor construction that can be completed normally within one year, such as pavement overlays, drainage improvements and minor curve improvements. There is no funding in this category since all incidental construction items are addressed under the Revenue Sharing Program for FY2003-2004. Staff will again be requesting the maximum allocation of $500,000 for the Revenue Sharing Program from the Commonwealth of Virginia. The bulk of Roanoke County's allocation of funds approximately $2.8 million are for numbered projects. Priority projects numbered 0 through 11,14, 18 and 19 are scheduled to receive funding this year. They are Hardy Road, Glenmary Drive, Hollins Road, McVitty Road, Old Cave Spring Road, Colonial Avenue, Buck Mountain Road, Cotton Hill Road, Mountain View Road, Boones Chapel Road, Catawba Creek Road, Dry Hollow Road, Merriman Road, John Richardson Road, King Brothers Road and Rocky Road. Projects added to the plan are: • Garman Road (priority #17) -this project is a safety project completely being funded by Norfolk Southern Corporation. It will install lights and gates at the Garman Road crossing. VDOT requires the project to be listed on our Six-Year Plan because the work is being performed in Roanoke County. • Shadwell Drive/Old Mountain Road (priorty #16) -this project is an economic development project primarily funded by this years FY2003-2004 Revenue Sharing program. The project will involves lengthening and improving the alignment of Shadwell Drive/Old Mountain Road along the Ingersoll Rand property (refer to page 46 for map). Projects considered but not added because of insufficient funds: • Hardy Road, Carvins Cove Dam Road, County Line Road, Montcap Trail, Bohon Hollow Road, Honeysuckle Road, Stakey Road,Two Ford Road, Hershberger Road, Manassas Drive and Franklin Street. These roads will be monitored each year for consideration to be added to the six-year plan. The complete Six-Year Construction Plan for FY2003 through 2009 and Revenue Sharing Priority List for FY2003 through 2004 are part of this report, for your review. 2 . .._ ~~ P-l,a. FISCAL IMPACT: No fiscal impact to County funds is involved. STAFF RECOMMENDATION: Request that the Board of Supervisors authorize staff to schedule a Public Hearing on the Six-Year Secondary Road Construction Plan for FY2003-2009 and Revenue Sharing Priority List for FY2003-2004 on March 25,2003. 3 ~ ~~ANp~~ O G ~`~~~ ~ F- -` Z~ ~ '~ 7 Z o ~~ 1838 COUNTY OF ROANOKE SIX YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR FISCAL YEARS 2003-2009 and REVENUE SHARING FOR FISCAL YEAR 2003-2004 VII2GINIA DEPARTMENT OF TRANSPORTATION (SALEM DISTRICT) • TABLE OF CONTENTS PAGES AGENDA 1. SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 03-09 a. INTRODUCTION 1 COUNTYWIDE ITEMS b. 1 2 - RURAL ADDITION UPDATE 3 - RURAL ADDITION PRIORITY LIST c. INCIDENTAL CONSTRUCTION ITEMS 4 d. NUMBERED PROJECTS 4 PROJECTS TO RECEIVE FUNDING IN FY 03/04 1 5 . 2. PROJECTS ADDED/REVISED 35 35 3. PROJECTS CONSIDERED/NOT ADDED e. VDOT'S SIX-YEAR ROAD PLAN • 36-43 2. REVENUE SHARING FOR FY 03-04 a. INTRODUCTION 44 b. REVENUE SHARING PRIORITY LIST AND MAPS 45-68 c. VDOT'S REVENUE SHARING FORM 69-72 d. PROJECTS CONSIDERED BUT NOT FUNDED 73 n U COUNTY OF ROANOKE SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 2003 THRU 2009 • 1.a. INTRODUCTION: Roanoke County and the Virginia Department of Transportation (VDOT) are continuously reviewing and updating the six-year plan. Staff receives requests throughout the year concerning secondary roads in Roanoke County. The requests are reviewed and classified as maintenance or construction. Maintenance items are normally referred to VDOT's resident engineer for correction. Construction requests are put on file to be reviewed during the six-year plan and revenue sharing yearly updates. These requests normally require right-of-way, additional funding and/or engineering. VDOT and Roanoke County staff have reviewed and evaluated each request for inclusion in the six-year plan and revenue sharing program. In deciding which projects would be included, staff considered traffic counts, existing and future development, pavement conditions, drainage, safety, and the economic benefit. We cannot fund all the requests received due to budget constraints; therefore, we have prioritized the requests based upon the criteria above. The Board of Supervisors approved aSix-Year Construction Plan on December 18, 2001 for the 2002-2008 year. However, due to budget cuts instituted by the • Commonwealth Transportation Board, the Board of Supervisors approved a revised Six-Year Construction Plan and budget on August 13, 2002. At that time five projects were removed from the plan and the budget was cut $1.5 million to approximately $2.55 million. Roanoke County's budget for FY 2003-2004 is estimated to be slightly higher, approximately $3.16 million. At this time it is not anticipated that funding over the following five years of the plan will increase significantly and due to the threat of continued budget cuts by the Commonwealth Transportation Board we need to be even more selective and supportive of the projects we identify on the six-year plan than in the past. Staff has included roads that are substandard and have a high, or potentially high, traffic count due to proposed or existing development. The Board of Supervisors is required by the Code of Virginia to approve the allocation of funds to those projects identified within the Six-Year Construction Plan. In order for a project to remain on the Six-Year Plan it must receive sufficient funding to begin the preliminary engineering process within the six year time frame As a review there are three funding categories in the six-year plan: COUNTYWIDE ITEMS, INCIDENTAL ITEMS, AND NUMBERED PROJECTS. Staffwill summarize each category and project on the following pages: • 1.b COUNTYWIDE ITEMS: Items included in this category are traffic signs, entrance culverts and rural addition roads. Roanoke County's rural addition list (page 3) is still very long. We have included the maximum ($330,000) allowed by state law. 1 RURAL ADDITION UPDATE • The following is a review of each road that staff has completed or are currently working on: REMOVED FROM LIST: CREEKSIDE DRIVE was removed from the list. The property owners were not willing to pay the large speculative interest due on the project. SMOKEY RIDGE ROAD was removed from the list due tothe homeownersright- of-way and property damage issues. CURRENTLY UNDERWAY: INDIAN HILL ROAD serves seven families and requires staff to obtain right-of- way and drainage easements. Speculative Interest also exists on this project. Staff is currently in the preliminary stages of this project. ARTRIP LANE Right of way acquisition is currently underway for this project. Plans are complete and will be submitted to VDOT once all right of way is acquired. Staff received no additions to this years list. Several packets of information were sent out however no completed petitions were received. • 2 ROAD (1) Indian Hill Rd. • (2) Hemlock Ave. RURAL ADDITION PRIORITY LIST FAMILIES PROBLEMS `ESTIMATED DISTANCE SERVED SEEN COST 1300' 4 Right-of-way and drainage easements $195,000 1500' S (3) Raintree Rd. 2600' 15 (4) Chestnut Mtn. Cr. 500' 6 (5) Southview Dr. 800' S (6) Williams Ave. 300' 6 (7) Lucado St. 700' S (8) Kathryn Dr. 790' 4 (9) Cowman Rd. 400' 4 (10) Harmony Ln. 900' 8 • (11) Alcoa Rd. 1109' 8 (12) Willow Valley 3600' 4 (13) Falling Creek 800' 3 (14) Rusty Rd. 300' 7 required. Speculative Interest Right-of-way and drainage easements required. Significant private property damage. Right-of-way and drainage easements required. Adjacent to Parkway. Right-of-way easements required. Right-of-way easements required. Right-of-way easements required. Right-of-way easements required. ROW required, stream crossing and difficult horizontal alignment. ROW required, homes close to road. Right-of-way and drainage easement required. APCO lines, ROW required, Stormwater Management. ROW required, possible speculative interest, Stormwater Management. Adjacent to Wolf Creek, ROW required, Speculative Interest. ROW required, steep terrain, sight distance problems. It t $225, 000 $390,000 $750,000 $120,000 $50,000 $105,000 $125,000 $75,000 $110,000 $180,000 $380,000 $100,000 $120,000 $120,000 (15) Crescent Ln. 1000' 11 ROW required, Speculative n eres , Woodland Ln. utility relocation. (16) Riverview Rd. 1200' 5 ROW required, Speculative Interest. (17) Broyles Ln. 500' 10 Possible Citizen Participation. (18) Townsend Ln. 400' 5 Sight distance problems. (19) LefFler Ln. 650' 3 Drainage Concerns. (20) Dow Hollow Rd. 3000' 3 Widen, possible drainage concerns. (21) Grey Fox Ln./Uphill 2000' 11 Possible drainage/grade problems. • Dr. `The estimated cost is for construction of the road only. It does not include: Utility relocation, right-of-way, construction stakeout, engineering, or rock walls. The homeowner and/or Roanoke County are responsible for these costs. 3 $140,000 $5000 $60,000 $35,000 $180,000 $115,000 1.c INCIDENTAL CONSTRUCTION: • Items include minor construction that can be completed normally within one year such as pavement overlays, drainage improvements and minor curve improvements. Staff has not included any funds for incidental construction in the six-year plan since all incidental items have been addressed under the revenue sharing programs for this year. The use of the revenue sharing funds for incidental projects is based on the assumption that Roanoke County will participate in the revenue sharing program. If the Board decides not to participate in the revenue sharing program, staff will review the need to fund several prioritized projects (pages 45-68) from our secondary yearly allocation. 1.d NUMBERED PROJECTS: The bulk of Roanoke County's allocation funds are for numbered projects. This year, staff anticipates approximately $3.16 million to be allocated toward construction. The entire six-year plan is enclosed for your review (pages 36-43). Following is a summary of our current and proposed plan for next year: 1.d.1. PROJECTS SCHEDULED TO RECEIVE FUNDING IN FY 03/04: • THE FOLLOWING ROADS ARE CURRENTLY IN THE SIX-YEAR PLAN AND ARE SCHEDULED TO RECEIVE FUNDING THIS FISCAL YEAR: Priorities #0-11, 14 are scheduled to receive funding this year and are highlighted over the next several pages. Priorities # 12, 13, 15, 16 and 17 will not receive any funding this year. Priorities #18 and 19 are unpaved roads and will receive funds for paving this year. Unpaved roads are a separate account and the allocation is based upon the number of qualifying lane miles within each County. Unfortunately only 1.91 miles of our unpaved roads (20.12 total miles) qualify for funding because they do not meet the minimum 50 vehicles per day requirement. • 4 • • ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN or~~ Cr~~~~h ~~' ~r ~ L n ~3~ ~ E ~w ti ~ ~\~~ o~ti qt ~~5 ~P ~wti ~ro~ ~ o~~ ~ ~~ ti 9 0 Dr ~v ~e Rd v ~. '~. ~ P ~ ~° Q n Q ~, h - , ~'S ~ ~ ~ ~ n 00 ~ A ~ ',. Q f0 Qf-~ a ~ .~ r ;~' MuSP D ~ '~..~ r R~,1 044 .__ .~~. Abbey rey R~ Cr, ~ \r 1 ~4S Pedigo Ln PROPOSED IMPROVEMENTS ~n Missimer Rt,10~ h'~, Rt,1064 / qm CranwP(l Dr Rt 1D69 / . 70 q~ / ~~ ~~ ~2 t,1063 / ~~ , ~,~~o Pembrook Dr R ~ . HARDY ROAD 6 • i °°~ ~~~ ~Ao, Miner ~n ~~ \~s . ~ ~ -~ ~ ~ ~~ <~ ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN 0 ~~~ F ~a St ~~~~ 5~ ~e O~ eery Dr SG Fig-°~1 ~'` ~: ~~~ ~~ ~ ~~ Pie°sant ~ ~~~ -9L P~ o~r~ ~~ev~P R,~gp1 ~~i 6,, °o,~ Rt9 ~ ~ pr • PROPOSED IMPROVEMENTS GLENMARY DRIVE ~~I a • ~~ ~" ROANOKE COUNTY , ~ SECONDARY SYSTEM ~ ~' SIX YEAR ROAD PLAN ,~ ~ ~ ~' ~ ~ GQ,,~ ~rra ~ '4. b,, '~' k~ t8,~ ~~ e' ~.?g C ~ y:J ' ~ Th y ~~h `5 ~, ~~~~ ~B Rt~621 ~~ ~ ~ ~ ~' 8eq~~ ~' ~ 4 C rrn ~ ~~ Y 4' a ty T', 2 ~AP> 1i. ~~b Or[anoio Av s C ~ ~ ~ ~ L3r(p~ Av C h Gac 4 ti O ~ t R 5- ~p @~ ~ ~ tffi ~ ~ 3 ~~~ ~~ .~ R~, ~ HOLLINS ROAD 43 PROPOSED IMPROVEMENTS 10 • PRIORITY #3 OLD CAVE SPRING ROAD (SR 1663) TRAFFIC COUNT: 7000 PREVIOUS FUNDING: $1,065,000 ADDITIONAL FUNDING: $1,594,441 TOTAL ESTIMATED COST: $2,659,441 PROPOSED IMPROVEMENTS: STRAIGHTEN ALIGNMENT AND REPLACE BRIDGE STATUS: IN CONDUCTION WITH PRIORITY #2, MCVITTY ROAD, FINAL PLANS ARE NEARING COMPLETION. STAFF CONTINUES TO WORK WITH VDOT TO ENSURE THAT THE PROJECT WILL BE COMPATABLE WITH DESIGN CRITERIA BEING APPLIED TO THE COLONIAL AVENUE PROJECT. THE COLONIAL ALLIANCE HAS SEEN THE PROPOSED PLANS AND ARE GENERALLY AGREEABLE TO THOSE DESIGN GUIDELINES. STAFF WILL CONTINUE TO HAVE INPUT AS FINAL DESIGN MOVES FORWARD. ESTIMATED ADVERTISING DATE: SEPTEMBER 2005 ESTIMATED COMPLETION DATE: DECEMBER 2006 • PROPOSED FUNDING: FY03/04: 60 000 FY05/06: $150,000 FY07/08: $0.00 • FY04/05: $85,000 FY06/07: 65 000 FY08/09: $0.00 11-A .l ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN E(-~ tr'c ~d, G~- Rt,1574 ~~2 R~~ ~ PROPOSED IMPROVEMENTS MCVITTY ROAD, OLD CAVE SPRING ROAD Cea~ ~ Rd, 12 • ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN Rt, ,~. e~ wO~ ~Q, ~~ ~~a ~~ c~ 2~ QwZ/ Rt, X20 Colonist ~_. ROQ d 0 k~yy ~~ ~~ 2= '~~`, ,-- m N 0 L _ ~~ s fl ~ ~ X6,9 d~ d P`~~ Boa ^Z q~ b tL° +t,~' v ~ ~ ~tp Be!!e Meade Dr x; Rt, 1633 _~' ~ Q ~a Rt, 419 ~a ~"~Ond Cn ~: A L a s. ~Of., \~~ Rt~ Rt, 6g7 ~J t ~X ~ ~~ N Gt . ~`a``a+Qw ~~ 2~ ti 3°a~~ tih ~P~ 'jS ~f COLONIAL AVENUE ~ PROPOSED IMPROVEMENTS 14 i ~ ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ,~ ,~ f °~ f9~ C' ~ ~ ~ ~ a -n 19'3 ~ rn o-~ ~ ~ ~°~ d~ Rtrn Qo-~ R e I, R(d9e ~~d°' o Q~i (0 Rd Rt. 679 a~~ ~' pJ'~~ 'ca F e ~ r Q~4% ~ ~` sar ~,~ 00 ~ ~~ ~J,G~ 4' ~e~ ~o~ 'pQ, ~w, a ~ Rt 67 8 o0d ~~ d` o-~ S A S2- ~c'r TQ r~ A~ ~P v d L l~ r • BUCK MOUNTAIN ROAD PROPOSED IMPROVEMENTS 16 • R~. e ~~ Qh ~'~i • Rt, ~ ~~`S Kai Sy~~ a.r '~,~ ~X ooh ~~~ ~4 Rt~ $$$ /c'~ B~~e R~a9e ,~~, ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~2h ~"'~ '~'~ ~~'1 ~~ 0 z ^RIGINAL SC^PE ^F W^RK rkwa ADDITI^NAL SC^PE ^F W^RK ®~ _~/ • ~X 6~ COTTON HILL ROAD ~ PROPOSED IMPROVEMENTS 18 • r: ROANOKE COUNTY SECONDARY SYSTEM 5IX YEAR ROAD PLAN ~~ fpr ~ ,p,, -""'~Nid .5 ~ ~ ~y ,~ F t ~'pk ' 4, pbuntuti ~' Rd ~~ ~~ ~ A J$~ ~ ~ Rp ~a '~~ ' ~ ~'~ g G K s*~`~ oc a~ ~ ~ ~. ~v + w ~ ~. ~I~ s ~~ i ~°„, ~ ~ ~ ~ ~ ~ ~ ~ ~s ~'` rw~ ` Rw E* ~' Fp~iO~ ~ 1 ~ ~'~ MOUNTAIN VIEW ROAD PROPOSED IMPROVEMENTS 20 • ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~: a Starlight 'PX C~ sfs ,~ U C' c ~~Q¢ S ~'"4~ ~6s Cr'; a ~ Rt. 615 v m 0 w° h Wil w 2~ Brnn~h Z Rt, 677 Ra ~w• tip b w ~~~~~ $ ~-~ ~!-~ ~`t Q ~ its ~'n R~" pq. ~~' "~ ~t+'' m ~4 ~~ ~ ~o~K X S N 0!~ O O !A BOONES CHAPEL ROAD PROPOSED IMPROVEMENTS 22 :7 ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN i ~pW~O~ Ca HaSp~~Q( Dr 32~ ~ .. ~ 4~ .\ kP'~'~er G'~e~ ~~~ G°'~ ~X ~~ CQ ~, ti ~ w~ 3~ u x,~ ~ Va!l~.Y Dr CATAWBA CREEK ROAD PROPOSED IMPROVEMENTS 24 C C] ~~ ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~o Q _~ ~~ ~~ ~~ d ~~` ~ 6g I/~St Rl per R~, 53 Ra 9 N t' OL ~2r ~ ~ r0 ~ ~ yy ~ ~ Oi U 4 b Gel J,~. ~ ~o- Q ~' L ~Q ~. DRY HOLLOW ROAD PROPOSED IMPROVEMENTS 26 7 :~ 5 e a~~ ROANOKE COUNTY Qi~~ 1b~o ~~~`~~~ SIXCYEAR ROAD PLAN R R fir. 1~g1 R~,, ~~e~ Oha ~ ~a ~ R~' BQpa! fir' a~' X567 a' ~ ^'1 p\\t`~' W red ~ 4+a'A ,1y1 `1 Ma'`'r ti co ¢ `~-~Inc~oird Ln Q-w~ 726 Rt 1 Wood Warbler Q a' s v~ ~'~~~ ~b~ QA'COCk Rt, 1759 ~ ~ 'P~ ~ ,rte o ~'Q-w, fix, ~' ~~ Cr, Or ~ fS~~C~ ~s ~'' t, ~alP Lr ~ s~ Qh <h Ss ~ R~ 1 ~S4 ~ Bl u~,~.,~,~' h Hem Ba Cr pwl Ui~'~ RQ~~~a~~ Cr, ~~'~^ ~~~~ Rt'15~D~ Rt,1756 ~ ~' 1770 ~'~. •~ `~ ~~ MerrrMa ~ ~~~ n ~,~ •p~ Q~'~ Go js6 ~'~, CryS~af Dr Rt. 897 ~ti ~o ~/ • ~` o-`~ ~ti7 ~` PROPOSED IMPROVEMENTS 2A' ti~ ~,c,. ~~arke R~, 904 Ra MERRIMAN ROAD 28 i• ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN o w ~ ~ ~ ~ w + Q Rt,1973 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Q c-I-- Rt, 1855 Vista Ave ~- 7 D ~ Q Q ~a, rz~ Hers~berger ~ 025 ~ ~ n ' s ~~ b Rt, 743 col ~~ ~~~,~, \ ~~~ Off, x,/ Ci tyl PRDPDSEDIMPRDVEMENTS ~®~--Ili I~ICI~I~RDS®l~T R®L~D 30 ~• ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN \I • • ~' O ! ~1 (("1 ~ Y~ Or 'V v~ n n ~ ~ rF- ; c-~ -~ QX A ~O S `~ V '~O wpF Patterson '~~ Dr, ~~ ~~~ S KING BROTHERS ROAD PROPOSED IMPROVEMENTS 32 • ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN u ~P Na~`O'" b~^ ~~~ w' A Q' Rork Rd, f~O~~~ ~ Rk1gh 'a r _, .~ wa ~~ ~~ Rt.644 x+ ;'" '~~,~` ~' ~~P PROPOSED IMPROVEMENTS ROCKY ROAD 34 • 1.d.2. PROJECTS ADDED IN FY 03/04: RTE. 929-GARMAN ROAD (PRIORITY #17) -This project is a safety project completely funded by Norfolk Southern. It will install lights and gates at the Garman Road crossing. VDOT requires the project to be listed on our six-year plan because the work is being performed in Roanoke County, even though we do not fund it and it does not come out of our budget. RTE. 605-SHADWELL DR./RTE. 1511-OLD MOUNTAIN RD. (PRIORITY #16) This project is an economic development project primarily funded by Revenue Sharing. It will lengthen the curve and improve the alignment at the Ingersoll Rand property. 1.d.3. PROJECTS CONSIDERED BUT NOT ADDED (INSUFFICIENT FUNDS): • RTE. 644-COUNTY LINE ROAD -Removed from the 2002-2008 Six Year Plan due to state budget cuts. Presently a dirt road, this project will pave all 0.5 miles of County Line Road. Staff will consider addition of this to the 2004-2010 Six Year Plan if budget allows. RTE. 1728-MONTCAP TRAIL -Removed from the 2002-2008 Six Year Plan due to state budget cuts. Presently a dirt road, this project will pave all 0.20 miles of Montcap Trail. Staff will consider addition of this to the 2004-2010 Six Year Plan if budget allows. RTE 634-HARDY ROAD -Removed from the 2002-2008 Six Year Plan due to state budget cuts. This portion of the project would improve Hardy Road at the Blue Ridge Parkway bridge. RTE 904-STARKEY ROAD -Removed from the 2002-2008 Six Year Plan due to state budget cuts. This portion of the project would reconstruct 1.05 miles of Starkey Road and replace an existing bridge. • 35 r ~ L_J • N !4 ~ d 'a' ,, p V O O C mm LL C ~ U ~ O ~' °' ~ U L N _ U O ~ V o Q (~ .i•+ to W !D O F ~ O ~ U m 2 c '~' ~ o U 0 `m ~ ` N N ~ ~ U ~ o C 7 V .`J ~U m C CO U `m d r U _ ~[1 (D eT M M M ~_ N OMl O O v n m ~ v (O o] tD W O_ O O O O to M [1 M M M M9 fA (A f9 f9 69 O O O O M O 0 0 0 o co 0 rn vi o ~ ~ cn w ~ ~ w w ~ O O M N O M n N m ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ °o °o °o o °o ~ O O O O O_ V M M M M M N 6R! Vi M {9 q i9 4 4 `~ n m rn 0 0 0 0 M V' to f0 n ao O O O O O N N N N N N R O O fA t~+1 0 v t» 0 N N fA m F m O t0 0 Q m` m° N f0 O m C W C N N o " N W ~ 0 > > N c6 `o m E Q U d Y LT ~ Z U c U 1D W U m 0 N m a 36 • V O a z _~ ~ rn U ~ ~ ~ ~' o N ~ L Z - ~ • O o U 'a w ~ c ~ W ~- o F ~ fn °o r N • Y E ° m ~ (n ~ L C in ~ O U n C7tiU LL 2 2 w W>~ ¢ p j W O ~' C Kkt~i K U > ~ o ~v h ~ ~ ~m~ Y ~ ~ W O ~ ~ w 2 ~ . ~_ YnOW2 O a~ ~ o Oo x ~ 4U .oooc °~O ~ ~'~ r U ~ ° .Zc O F ~2U2 > h ~ r ca c v tr >'~ m ~ ~wJS O m 3o v °~2 Y clq ~ O W N ~ Z Q)3~ ~ b N V ~ ? N U F- Uh Z ~# ad E 2 w ggati > Nwg~ o o.c~ K iiJ O e~ U S O O ?~ ° R j ~~ O S ~ U D a > j~ W ¢ rn W v o ~ 3 ¢_o~ v rilUOJ ~ ~Q~ o titi z ~~, w w w w w w Cl ~ U d c E W O m U m 0 ro~ p p N 0 o N N w w m m /` ~` v e m m N N w w o 0 ow w w o 0 0 ° w w w o 0 0 o w~ w w w O o 0 0 w w w w 0 0 0 w w w w 1 ~ 0 ri O 0 0 0 o w w o o 0 0 0 0 W M O o 0 0 w w w w w °w w 0° 0 0 w w w w 0 0 0 °w w w w 0 0 0 w °w m w N O H U o 0 0 0 w w o 0 0 0 0 0 w w w w 0 o a o w w w w 0 0 0 0 w w w w 0 0 0 0 w w 0 0 0 o r w w o 0 O n 0 0 o o o J (O ~ lh N N N N ¢ p w w w ~ w Q N W J 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 O ~ ~ w w o0 0o O O w w w w w w w w w w w w w w oo °o w q °o °o ° M h N N m LL O p w w w w ~ n O N FW- U ~ o 0 0 0 0 0 0 0 w w w 0 0 0 0 w w w 0 0 0 w w 0 00 w w o 0 0 ~" w ° ° O ~ o w w o o 0 0 ° O O o o O O p p d o o N M ~ w "' w, ~ o M O N 0 0 0 w w °o o ~ ° w 0 0 g o w w o 0 w w 0 0 0 0 w w o o 0 0 w 0 0 0 w °w o o 0 0 cNV r w 0 0 0 0 w w o o 0 0 is 0 0 °w w oo °o 0 mw w rn~ m w m o o w °o- 0 w 0 0 o 0 r 0 ~ O•,°~~~ N w w c v w Q LL K m c_ "O LL N J O o ow ow o w w 0 0 0 0 O O O O O O O m w NN H w w 0 0 0 0 O w O O ~ ~ N o r l9 N 0 0 0 0 w O O O O O w < < w w 0 0 O O O 0 0Op O h w m ° w 0 0 O O m O O m m M Q ~ N W 19 w w .] N a` w 3 0 o w 3 0 o w 3 0 o w 3 0 o w 3 0 o w 3 0 0 a a° ~ a a o~ a a U ti a a p~ a a o l- a a o ~- N o U •O N O N ~ w °w m n n ? et N ONi ~ O O O O 0 0 0 0 0 0 0 0 ' m 0 0 w N N w O O O o w °o 0 ^ t7 m w N N w w O O O O o w a 0 0 0 ~fl O W tN0 m w K O O o °w °o 0 0 0 O O O ~ m O' w w O O O O 00 _ °o °o, o h O m ~ M m m w UI f0 l0 w w 00 ~ ~ ~ O w w O O 2 N O O ~ ~_ O O O Z ~ O ~ w O 2 ~ °Nm O ~ w 4p4 q NO 2 ~ N O Ill d a W U ti 1~ a a o~ U ~ a~ a w U I~ fD a~ H N a~ ~ a O ~ o W ~ O m ¢ a 'o ~ U 2 p U m Z m p Z O Z W ~ Z V ~ e n n p m m N ~ n °~ m W c, = 3 °~ ° z ~ x z ¢ °~ ° z y M z> °~ ~ ~ > m o~ w. ~ x o~ ~ o E o t0 ;L y' 7 j o ~ ~ XX P W d 0 ~ Z Z I N K (n U ~ N ~ z N N ° (~ u ~ U ~ m W ¢ ~ ° W ° O ~ W ~~ ° ~ ~ ~ N~ N ? ° ~ g m 0 o ~ ~ v ° m (p O c~ ° `~ _ 0 3 O ~ C C~ J O d ~ O d' -~ 0 0° ° ~ Z W o 0 o ~ ~ n m ° O p J N d 2' 8 ~n W H - O '° ~ ~ J O J ~°O O O m U o tr O N K d IL H J I- ~... U o ¢ m U ~ a w x o w o¢ U o ¢ x o w o 3 w ~ o c.7 0 0 o c N , m ~ x o o tr m m x `g o z ~ m i N V m m ~ ~ d C Ln ~ O a w d ~ o o h ' =% ~ o y e o_ 0 3 o $ U F e m ~l o W `~ m ~ o N ~ o~ o @ ~ ~ w n 'Fi ° m ~ ~ ~ ~ ~^ ~ m ~ m ~ c N m U a a° c « m d o# '~ `° n @ ° c Q c# ~° u i } ~ ° c d~~ r n ° c d a~ c i ~ c d m~ ° ~ d m# d Q H H d ~ o in v~i U ~a a~ U N D a 5 0 U y O do ~~ U y~ a ~~ [°) y¢ a ~~ U y K a M N r N m 0 m 37 C Z O (~j o ~ ~ Q' ~ °o H (/~ N ~ R t __ m = V O O ` W -o r o to o y. N Q, Z U W N • .J Y t0 O ~ O C ~p (0 > ~ ~ O a o. Q C ~ N = ~ O ° O U ~ N Q O ~D _ d II z 11 Z y ~_ ~ G f' Q ~ ~ ~~' ~ h ~ 2 ^ it z ~ N ~ = ~~ N w~ F- wu r N N m Q =~ p~~ Z ~ U Q U K LL U U O_ K ~~ 2 O Z O !n LL U K h ~~ y hN C K p y O w o w 0 N o O o w N ~' a c E `-° D mU ~ p O O N 0 Dw o 0 w w w o Dw o w w w o 0 w w w w w o w w w o 0 o wo w w w o w w w w ~p p 1~ 0 0 0 w °w o o° V < 0 0 0 w w w 0 ow o w w 0 0 ow w w °w o o r w w o m m O o 0 0 0 w w o 0 D o n n fn . p w w w w w M N O H Q U o 0 0 w w 0 0 0 0 O 0 0 O O D O O o O H O O o D O O O n O 0 O w w o0 00 w w w w w w O O w O o w w o O tD O m m w w ~ N w M (D w w ~ n N N N ~ w Q W Q O O O O O w w O O O ow ~ O O O O O O w w o O O O °~ w O O O O w 0 O O O O w w o U o 0 0 0 0 0 0 0 0 0 0 0 0 N y in O °rn m w N °rn om w N n n w M n n- w ~ H uoi ~ w w ~ , D p N w W h U W o 0 0 0 0 0 0 ° 0 o o 0 o o 0 o o 0 0 0 0 0 'O ~ p w w oD o o w w o 0 0 0 w 0 00 0 w w o 0 w w a o o0 0 w w 0° °o d V p N ~ N w w S O w w Nw N Ow N p N N w H ~ v p f~) p p N 0 0 0 w w °DO O O O w w 0 ow o 0 w o 0o D h N w 0 ow o w o °o D O ~ w 0 0 w °w oo °o O N w N ow o 0 Dw o D O C ~ w 0 0 0 0 w w o ~ O S N w M N V 0 O W o O O O O o O N O [O o O O C C~ N N O h ~ ~ '= N w w c Q w ¢LL~ rn "D ~ O LL N o °o $ oo _ N m~ ~ W N °o ~' o °o O D O w N ~o ~ g o O O w w o °o o $ o 0 0 O h O N w w M e o °r° ~ D o n n N ~< ° w w w ~ O .] N a` w w Z ~ o a 3 0 o 3 0 o w N s o o 3 0 a ° ti a v~ a w v a- a a u ~- a a ~~ a w e ~_ N O U ~p N O O O 00 O 00 O O O N O O N N O 0 o w ~~ O O O O O w 0 00 O O _ O O O ~ O w O O O O OD w 0 0 D O O O p D O W w O O O O 0 0 0 0 D O D O O O ~(1 N S O V Orl w W O N V V O N D O N fL w~ N O Ow O O O O O O O O O O O h w w N l6 ~p E ~ ~ ° w H N O N w 3 0 ~° ~ H w O N w 3 0 ~ O N w 3 0 ~ w w w h O ~V w 3 0 `" ~ N w w N ~ w 3 0 w tp O w 3 0~ N w ¢ a a U~ - a w U~ ~, a w o~ ~, a a o~ ~, a a ~ ti ? a w e ~ W w g ~ W w g °a F ~ U ~ OD ~ ~ O~ N W ~ Z C ~•- Z p U O m N 7 U C ¢ ~ OQ S O Y K U a ~ U a N W W U ~ F- m O 4 ~ - v d c E p p n d' N O~ m n n I- ~ K N F- N O F W N K N O m N~ ry > a; F- K J N ~ ~ ~ Z ~ U ~ °m a `~ ~ ° ~ U ~ > om v~ U ~ W > °m `° r 5 °m w ~ m t0 ~ m `n° w v a°i ~ ~ ~ _ o ~ ~ ~ 4 g C U 4 ~ g K U ° ~ ~ ~ p ° ~ ~ ~ Y o ~ I m •0 0 o m o ~ O m >~ F e rn °p U fp v o > ,p ~ a w o U° o W> m p~ ~ a w o ~° ~ w> o p~ F- Z rn DD ~° N o ~ N N V CO o° O n o o v e ' S o ,m„ °o U °n O m ~ a LL~ ~F- ~~ z z D f0 ~ D¢ o~ o.- o~ o n o ? mo d U D c o o n m~ = a d~ C m N ~ ~ ~ - W d~ 'a m n m m m Oi _ _ 01 (/1 E D D = tN0 ~ W m N 0 ~ ~ W m N o N ~ W N m mD ` W `m M N ~ `m a n m `m ~ O a U~ a O ^ ~ c Q~ vE m c Q ?t ~~ c Q m~ ! ~ c o rn At ' o c d~# ~ '~ c rn ;ti 0' d Q F- F R G U N K a K ~ U y~ d C~ U y K a K~ U y~ O. ~~ U N K a C ~ U N¢ a M W a 38 • r p~ U p ~ ~ ~ o H N N ~ t Z ~ ~ • O O o U ~ ~ %o W ~ ~"' N O } N } Q 0 Z Q U W • .~0. Y N ~ o O m c m m ~ ~ o n n ~. ¢ `c p w ~ O ~ U pp 0 0 ° C 0 Y ~ W 0 fV ~ w h »' m Y W II C U' II U' ~ m w ~ ~ K Y ti m ti Y mo U U ~ ~ Q ' 3 _° ~ h ~ " m m ' ~ o s ~ ~ ~ ~ i~ ~ ~ $~ E ° ~ ~ o w o w z z o g LL~ m v_o a LL~ u= o U w ~ ~ y lA W C es K ~ N ~ y h o N ow w o ow o N ~ U d ~ E m 0 m U ~ O m O p N 0 ow o w N h T N r r M P'f w w o ~ w w~ ~ io m N N w w o 0 0 0 w w w 0 0 0 ow w w w o 0 0 0 w w w 0 0 0 0 w w °o o° uj N N w w ~ p ~ 0 0 0 0 w w o0 0o ,ors ^ w M 0 0 0 w w o0 0°o ^ °a w N 0 ow w w w o 0 0 w w °o o o o ~ w 0 o M w w o m m o o W w o 0 0 0 w w o0 o° °o °o w Z N Q (~ O r 0 0 o O w w o O 0 o 0 0 QI w w m N 0 0 0 O w w o O O Ow O O O o 0 o O w w o ° o 0 0 N w 0 ° J o ~ N H A ~ ~ m m (V N o o o 0 O ~ 0 o O D o O O a ¢ O fo w w M w c 'i ~ w w w ~ O N w w I - ¢ o O O o w w o o 0 0 0 o w w o 0 O O O o w w o o O o 0 o w w o 0 M O m o o w o 0 0 w w o 0 U ~ 0 0 0 o 0 0 0 o m o 0 N 11 ui ~ °n °o o u°~ .on a °v w a I°o o v a ~ O N ~ w w w w p w w w w w W w o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "~ Q ~ 0 w w o o 00 w w o 0 w w o 0 0 w o o 0 0 0 0 °o w w ° 0 0 0 0 w w o° 0 0 d 'Q O p N N N m m w N ^ N w w S O rw r O N Q in y w O Om w w N N w w ~ p ~ O p N ow o O> O r N O ~~ ^ N w~ 0 0 0 w W 0 O O Om O ~ w N 0 0 w N 0 O O O M W p 0 0 O O_ O_ w O N <~ Ow w O W H O O D I[l N w O H w o O O n w w _ O W N C C O N OOi^ n (Op O o N ~ ° O H O ~•~ N w " c v Qli~ rn c ~ O LL y ~ a o 0 0 m w o o_ o O N ~ vOi M w 0 0 0 0 0 0 o m o N~ y N m S O OI w w w w 0 0 0 0 0~ o 0 o r o ~ N O O tD ~~ W (9 p 0 0 0 0 o w w o 0 0 O O N 0 0 0 0 o w w o 0 0 N m m w 0 0 0 0 o w w o 0 0 O N Nw O .] m a W~ O~ o 2 A w 3 0 2 m w 3 0 o 2 m w 3 0 2 m w 3 0 2 m 3 0 a w o ti o a w o ti a w o ti o a w o~ o a w o~ 0 w a w o~ N O Q -O O 00 O°i N O O r m N _ r Oi m m O O O O O O O O~ 0 0 N m Q M O O O 00 S O b M N O O O O O O O O O_ O M O O M w 00 m ~ m O m O O W O O O O O O m .0. N .~ N N M pp W w m M m Yf w w w w O ~ w N Q w ~ W O w m w w w ~ m - W w w m p W W N E ~ O N N N N O ~ ° w 3 0~ ~ w 3 0 ~ a w 3 0 ~° w 3 0 'O w 3 o T° ~ w 3 0~ w ¢ a w o ti ~, awoti ~ a w o ~ a w o ti - a w o ~ ~ a w o °¢ °a a° ~' °a ~ o Z h m ° QOM `" Cp ~ Z w ~ ~o O N v ? m U m ? Y°m 0 _ ~ o ¢ o ` Z `~ ~ ~ v a J C m U z 5 '^ ~~ a ~# ¢ m m W W a ~ ¢ to '~ /~- w m m= ~ ~ U Y E p (0 # p ri co ~ O ~ W 2 m r y , z n ~K O ~ U n '+! S K U °n LLI '~ ~~„ ~ W U o ~ Q zQ O m m U . N~ U f n O d . ~ a Z m O R ~ ~ Q O ?_ 2 O ~ O r N m K Q F R ~ J N o ~ O O m y K a G ° O m O E E O N~ Y G = O~ O m O m '? N ~ Ep O ~~ m Om , 2 O' Z O O ~p z d' O O~ N d~ HOi Om n Z 0~ ~ W N O O I , E K ~~ O 1 ¢ N ¢ d LL ~ ~! ~ ~ m 0~ 0 0 U O O O O N ~ O G~ ~ QI 0 0¢ fA .- n m m ((j O O K# ~- U O o O U r `c E a m ~ s ~ o ~ .a W a# o o r W EEp y y 'C O O r N ~ m m O m C 0 F O _ m~pp m ~Vryp iU m t O C a @ N Op h Ip W iu r S C # t i~pp N S W iE m O ~ Q # p N m W iu m # °' C O On n W m m O Q O R U P T ~ a¢ ~- H d . I ? K ~ U tq K a ? K ~ U N C a ¢ C 0 U~~ a K ~ U h~ a ¢ I K 0 U tU K d C l # C ~ U y¢ a 39 • a Z. U o ~ ~ ~ °O ~.. y N ~ L ~ O O U'a~ • '~ ~ ~ ~. °o W ~' o N ~N LL Q ~.. ~..~ W • .. Y m E ° ~ ~ c ~ m ~ o n a U T Q C ~ y = N 0 U ~° , ~ ~. ~~ a~ a ~~ ' ~ R O p Y~ Z ~ N O m . U ^ _ d j ,X f O . . y ~ ~ ~ ~ 2 J OX O 3 m ~ ~~ ~ C y ~ ~ O ~ u m° o ## v i 2 ~ ~ y ~ } E o a Z w ~ $ H `T~ z ~~ ~. K 3 W ~ u Z ~ ~ '~ fn W U d' ~ O U~ m z U H 6' ~ U 0~ ' A O n O O a o ~ O O ° n S c E O m N W n N ~ ~ N a0 U W O 00 O O N 0 0 0 0 w M 0 0 O O ~ N Nw N 0 0 0 0 o w w o O O N N w 0 0 0 0 w w w 0 0 0 0 w 0 b O O [p w w o r '- m w 0 < ip 0 !O n N I. N [V V N w w ow o 0 0 w w w I op p n O 0 0 0 O w N °o oo_ o o° w N O Ow O O °o w o o N ~°.~ O O O w w w w Ow O O o 0 o o o mN W O n Ow n w m m e .i N N w N O Ow O O w w Z N O F Q U O O O o w 0 O O O O O O O m w O O O r• 0 N O N N 00 N w w N 00 w w w N w N w J Q (O O O V w w W M w N N w N ' T N w W } J o 0 0 0 w N° ° 0 0 0 0 o w w o 0 0 0 0 w w w w 0 0 0 o o N N o m o o ~0 w 0 0 0 ow w w w U o o o o o m N ~ ~ ~ O O O N N w H n n W N D~ O O N ~ N w ~ w w w W U ow rn ~ o m o 0 0 o a o w N o o 0 0 o w w °o 0 o o o o N n o o n o o o 0 U a o m o 0 0 r o m w o o o w o w o r r w w w o O N "' w w n w "' w w ~ ~ 'd' o M 0o N o+ ~ w o v? v o n N < w w N 0 0 0 0 o w w o0 _ n n w w 0 0 w o 0o w o0 _ n n w N 0 0 w o 0o w oo Nw M ow ow N w N mw o w w w R O O C C `) m m !: M ~ O ~ G O N ^ eD M O O r O ,O ] .-. c Q ~ w o m Q LLd' m c v C 7 ~ y O j a ~ ~ ow o ~ ~ w~ N ~ m N N w 3 0 o 0 0 oo w w oo n ' N w 3 0 '° ow o °oo w oo ^ n w Z w w w w Z °oo w o00 n n m N Z ° w w w , a~ U ~- a a U~ a a° ~° a~° ~° a~ v ti a~° y O U ~ 0 0 0 0 o 0 o m O t0 n M O N n om o m _ O r O O o w °o o O o o O O °o a O 0 0 n m [O uNi °oo M m n O O N O O O O w o o O O O ~ U1 0 K w~ l m ~ H mN O .. w N N N NN N w < M n r w ° w N 0 E ~ o O ~ n N w < a v ~ ~ o ~ o ~ a o o w 3 0 o w 3 0 0 ~ a 1~ n a v ti a ° ~ a ~ 4 K U~ a a U~ N 0 6 X ~ M N Q ~ n j Q m _ p N N W o m Q O O U n ~ < °o B O m c t n W U ~ ui ui ~: p ~ 3~ ~ ~ ~ 3 3 - ~ o Oo °' z m u t' ~~ w Q p~? Km o N N w)n v m 0 (0 ~ O U Q COJ ~ C o ~ l7 ~~ ~ o m 3 ~ m ~ % C J Q 3 0 ~ 2 N ~ ~. N ~ 2 N ~ Q q O K~ ~ o i 3 v ayUi ~ i v m N z 3 0 ~ ~ - = 4 ~ ~ ~ = c ~-. m m ~ o f ~ z z o rn ~ ~ F" ~ u z o .. g m p rn. ~ O E E O N~ ¢ ~ ~ Q r N ~ V h yrnQ~ o o K m Z m d~ ~ K N O C .C O ~ W o O_ W b O O O ~ _ ~ m o w ffpp Z Z' O ~ 3 ~A E U r N n N d lL I"' J F U O O O O r D O O O N ^ O O U A N > > ~ O 0 0> N ~ O 0 [ ~ ? O 0 0 0 c W N U E ~ ~ L ~ O O'aW 4. ~ m o °' u _ '? ° w m o N o m ~ W t7 ~ ~ t7 ~ '- fp N m a~ 'c °% o a v n a o y ^. ~ m b o c o rn ?E ~ ~ Q 'm # m ~ ~ ~ Q~ a m '° W~ a c 4~ dE m '° !~ o S o dti m r v m 'w 5 `8 m ~ a Q~ F~ d C C U f~q K a K O U f~4 C d K ~ U N~ a K 0 U t~h C ac a C~ U~¢ n. ~ K ~ U ~4 C d 0 v a 40 • G a z 0 U o ~ m O i N ~ ~ L • Z rn ~ O o U 'a ~ ~- o W H ~ O N Q Z Q U W • y E ° 3> m ~n ~° U' T C N O U b ~ ~ ~ m ~ N d O ~ O N C !~ N t 1 g a ~ ~ N~ N 2 c m dac ~ a W ~ °~ d p h `. ~ Z C O C E$ °1 ~ m Z 2 O O Y a a m O a m Q m a+ O N N C D T O '~ ~ ~ O m C U U 5 may„ UI ~ = V m {p I~ N N O U h # m ~ ~ O ik ~ ¢ ~ " K vS ~ ~ W# ~ 2~' d w m a~ E ~ y n ~c > E '~q ~~, o N ~o ~ s fn o to LL U E .. ii ¢ v~o E ~ a~ym - ~ ¢ ~h ° ~ U ¢ ~o ~ K ~ ° o 0 a~ U u°~ o ° w m o ° a C E h O top a O ~ 00 m ° m w w ~n ro U w rn OD ~ N 0 0 0 0 w w w 0 0 0 0 w w w w 0 0 o w w w w o o N w w n A h P O w o w o o° N O ~ M w w °° w ~°n ° O O N N ~ 0 h ° O O O w w w w w w w W y y~ p g y O O O O N h w. w 0 0 0 O w 0 0 O O o 0 ° w 0 0 0 w w w Z N 'A O _ H U o 0 0 0 0 0 0 0 0 0 0 ° 0 0 0 0 0 o o O r w w w w w w w w w w w w w w o ° w 0 o w 0 0 0 w w w J J o D o ° ' ° O ¢ [ ~ N v i w b a9 w Y N Q U ~ O o o w w w w O O o ow w w w O o 0 o w w w N g~ c o O O O °o °w w ° O O w w °w w ~ ~ ° m O ~ - LL a w w O N W ' o 0 0 0 w w w w 0 0 0 w w w N 0 0 W N o 0 0 ~ ° O ° O O ~ d tl ) O ~ o o N w w OO w w O °o °o „~ O w O ° ~ w w w w .P o c`7 O O N ° 0 0 w w °w 0 0 w w w w w w w w o °w w °oo ~ O ~ o°° w °w ° °o ° ~ m w °w °w °w w ~ o H ° p ~ G G O C~ N ~ ~ '~ mo ~° p o. w C r .. c ~ w w °w alL d' m ~ '° c °o o °o °o o v~ m o w w °w w o 0 0 0 °0 0 0 °o 0 0 0 0 w w w w ow °w w w o 0 ow °w w w O w N N N M~ w p p w O h O w w w w H O .~ d a` ~ ~ ~ a ~ ~ ~ z ~ v° a a ~ v° a ~ v ~° a ~ ° ti a ~ ° ~° a ~ ° '^ ° ° ° ° ° ° ° ° ° U o ~ o o o o o m N N m o n o O° o 0 O N O o o o o 0 0 0 0 O O °o °° °o 0 0 0 O ~ O °o °o °o o 0 0 0 0 O Oo ~Il N °o °o °o °o 0 0 0 0 0 0 0 ~ ~ w w i~ r w o '- w b ~' w o w w m N w w m N ~ O w ~ N N N w w .$ p N~ m w w E ~ w N O w o O w w w ~ WS O i°. N W 3 0 ~° N W H O ~° W H O `° . H O L° N 2- w ¢ a a U~ a a a U ~ ? N a a ~~ a a~ U ~° „ W a~ U ~° ~ a a~ ti 0 o a' N N O Z O ° gg N Z O Q 1 O ~ W W U m m Y m ~ _ Y~ d K m N ~ K~ m m Z W U ~ Z L U 'O ~ ~ ~ U C7 O W 3 Z O ~ N ~ m p N W K o N ~ ~ m' O N W K o N ~ ~ U 0 - C Z R ~ ~ ~ V O- C O ~ ~ ~ Q O W W 0 o K K ~~ l O G~ O m~ Z m ~ ~- N O QW J N ~ O O O QW 0 ~ O O~ O O^ O NJ ~ Z O d LL H J~ D G 0 0 T U O 0 0 t~ J U O G O m ~[ I -~ 0 0 0 0 m n O O N ~ O O C O W O r Z Z rN', Op1i c ° i E v a ~ t ~ O w W d ~~ E O ° .~-.• ^ N ~ N N ~ r N V N ~ ~ A N U y ~ r Q N ~S ~ ~ N V v ~ ° m' 't$ r o a c~ a s ,`°_ o m ~ a' ~ ve o ~o c a~i m ii o m c w° 3i o n ~ 0 5 St o n ~° h 5 A c a rn 4' d¢ F t~' d K O U fn ¢ a K ~ U ~ ~ d K~ U v ~ d 0q K m~ ` U m K . ~ ! i l ~ U a K~ a C ~ U t i1 K d QI `o d a 4~ • .z O V ~ ~ ~ ~ .-. °o F.. y N R s Z rn ~ O o U 'B ~ ~- o W F o U) O } N N Q Z U W • Y E ~ ~ m m o N K ~. N = U b G y ~ O) b Z F- Q ~a m ~v o m W ~ ~ F E c y~M ~ uO1i n jY C p ~ mU a ~ # ° ~ ~ > U ~ 03 °o o J ymvm c w W ~ ~ w - g U 1=~K ~e > ch c ~~2$ ~ 0 K" h j d Wp2 o O ~c «~ '- ^~~,o ~ d ~ >~ o a WWI O C ~ ~ hU ea96 u. E ~ ~ ~ W W ik U ~ y W O{~ W N¢ W ~x ww v a~ Z UO Z W a~F -W = o j >~ n m0~0 ~ ~'~Oym U w a LLq w ~Jr U w a ~2U0 w 02 W (n W U U ~W O ONOW'~ K d' fn f7 K 0 d' h>~a ~O y ~ O O N N O ° O ~ $ o N o ° 0 ° 0 o E `-° o v n f0 U m ~ O W p O N 0 0 o O 49 fH H o oN o 0 19 w w 0 0 0 0 W e9 69 w 0 0 0 0 Vi w (9 w 0 0 0 0 19 19 O O l") IA w 0 0 0 0 w W O O H N 19 n ~ O ~ O 0 0 0 0 M (9 69 w 0 oN o 0 w 19 w 0 0 0 0 w 19 w w 0° 0 0 e9 w w w 0 0 0 0 w 19 O O O O O O ~ w °~ ~ w ~ m M vi Z N O H U w ow o w w 0 0 0 0 w w w w 0 0 0 w w w w 0 w o °v> w w 0 0 0 w °» ° ° 0 0 0 0 w ~" ° ° O r o o o o_ 0 J ~ A ^ 0 ¢ o w w us ~ N ¢ } J 0 0 0 O w 1R w O ON O O (9 M O O O Ow M M 19 O O O Ow w w w 0 0 0 O w w 0 O 0 0 0 O w w 0 O U o 0 0 0 0 ~ v~ r r w ~ po w w ~ N W U 0 0 o w o w 0 0 0 w 0 0 0 w 0 0 0 w 0 0 0 0 O ~ o w w N w w m ~a » w w °o o° °o " °" w °° o ~ ro v o in in d d o 0 N w w w ' ,d, ~ fh p O N 0 0 w ~a w w 0 0 oN ow w w - o 0 0 w w o0 0o ~ w 0 0 w w o° oo w 0° w o°. oo N w 0 0 0 w .a °o o° ~ ~ v m °o 0 o °° 0 o °o 0 o 0 °o ° ~o n o~ _ n w w w n w " c v ¢ LL LL' m C '~ C W m O O O O M Vi w w O O O O M Y! tl! w _ - O O r r 0 0 V O o o m_ 00 ~[i m ip r ~ Yf N M M w O O O O w°° 0 0 0 N O Vi Vi w O O '~. O 0 0 ~'. O 0 0 '. o iT O f9 O O N O (9 [D m o m_ e~ 0I N K w O ~~ m a 2 ~0 w 3 o a 2 m w s o o 2 'm, w 3 0 o 2 m w 3 0 o Z ~.- w 3 0'o 2 w 3 0 0 a w U ~- a ce U~ a a u~ a w U ti a a U: ~- a a o~ N 0 U ~ ~ ~ O O O 0 0 0 0 0 0 0 0 ui o o is w~ w O °w w h o 0 0 w w O r r- °o o a a 0 o m m M o c vi w w w w O Ow O o °o o o 0 0 N o o w w w °o o °o 0 0 - o" o - w ui' w w O O o w °0 0 0 0 0 - m~ w w m ~ ~' O 3 0 =°. °o N W 3 0 ~° " N O W 3 0 =° N N O W 3 O =° N r W 3 0 10 N r O W 3 0 ~° N ~ Q 4 W U ~°_ a K U y~ N a W U~ a~ U~ a W U ti ~ a W U ti n ~ D ^ a O ¢ ~ ¢ K o o m m N ~ ~( oj m ~ O p N ~ pu. ~ O °o K ~Z Z S O J K'O Z S o ~ J Z m ¢~ F ~ so ¢~ F- E ° m~ ~ o ~ ~ ¢y y F-a p ~ o ~-a m O U Oa C ~ o Oa ~ ~ o U ~ ° W o Z U ° Z o ~ ~ W U ~ y O ~ ~ om W _. m O ~ ~ ~ r W ~ ~ O ~ r r W ~ ° m ~ ~ 'p d m E ~ i ~ ~ ~ ^ O v~° 2 ~ ~ m r O ~ (~ N Z m F ~~ (~ N m Z m =~ n 2 N n '~ ~ 'Q W r ~ v`~i ~ o ~ O m Q, lL F- J H m ° y O O O O N ¢ rn ~ (;J 0 0 o Y O ? LL O b o j[ O LL' O N V- O o p' O K O O ID O ~ O ~ O O m c ~ . E ~ O N O .n LL d = ~ o ° ~ ' N ' m m "' m N ' ~ `" ' W ~ °% ° d °~ v n n o m g = ~ o ~ m~ di ° ' fo 2 5 o a m i6. a. r m o ¢ n~ a ~ m ° ¢ n~ a ~ m ° ¢ n °~ ~ a t - m ° ¢ n as ~ a ¢ F F a`. ~ 9 ci in ~ a ~ ~ ~ ~ ~ a ¢ ~ ~ w ~ a ~ g ~ y ~ a ~ ~ ~ u~i ~ a` rc 9 ~ v~i ~ a` O r 42 a • • O O n r aD O 10 M Q d ari m ui ~ ~ 'n [i1 r c0 a O n U d C rfl ~ O ~ ~ ~ O m U w m ~ m ~ o O r Q m n c~ o m H O~ O N N N y O O ~ N ~ N ~ m N w h N ~ f~'I ~ O N m O N ~ l7 O ~ ~ O 1~ ~ N N h O M Z O O N ~ w W ~ 1~ w .- w ~ _ H U O J n o rn °o N ~ _ ~ w _ J a (O O m o o .gyn.- m 19 /+ m 0 R~ p N q H W O } J a U o m ~ r m o n ~ ~ ~' i f m mM Z ~ 'n o 1n n o ~ ° °r° r mo p ~ ° w ww w w H U ° ~ ~ ~ Oo U w ~ ~ o n ~ o w t! A t ~ v iv n °m `~ Z -_ 01 a o ° o w n ~ o Q O O N w ~ ~ U ~ ~ ~ v `r O W .- o 0 ~ O ~ O V 0 1 N N M N N f`7 'V r t0 1n < m ~ O ~ ~ N O N M a ~ N Vi M vi Q 1~ O N Of Z ~ ~ c ~ O M MV' m u0' 0' a00 ~ ~~~~ 1 c > 1~ O O r m ~ C 7 LL. W O 'j m a` ~ O N 10 tD N 10 N tD ~ ~ N O V O_ 6H M fA a00 (h V a0 W fR o U ~ N rn °o ~ N O t0 t~0 V N v N N m E N W an m N c» w ~ w t0 v Fa O a ~ Q t6 U U ~ U ~ ~ a ~ m o m Q - E U m O m Q O Q. N N L a m Y d C N N fn 2' O O F- f- C C 7 Q m ° U ~ D U M Q N M N Ul f0 O W ao m a 43 • REVENUE SHARING 2.a. INTRODUCTION: The Virginia Department of Transportation (VDOT) annually provides counties the opportunity to receive State matching funds for the construction, maintenance, and improvement to primary and secondary roads in the State's highway system. The Commonwealth of Virginia increased the amount from $10 million to $15 million six years ago for the matching program and limits localities to $500,000 each. However, if more or less than 20 counties participate, our share of money will be reduced/increased proportionately. Roanoke County and the Virginia Department of Transportation staff have been continuously reviewing and evaluating streets and drainage requests throughout the year. In addition to reviewing citizens' inquiries, staff contacted Roanoke County's Economic Development Department, Utility Department and VDOT's area superintendents. VDOT and County staff have reviewed and evaluated each request received for • inclusion in the revenue sharing plan. In deciding which projects would be included, the following criteria were used; traffic counts, pavement width (18' or greater for plant mix) existing and future development, overall pavement condition (alligator cracking, depressions and utility cuts), drainage, vehicular safety, and the economic benefits. Following is our priority of projects to be completed in the summer of 2005 or beyond. 44 • • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENIIE SHARING "~ ~ ~ ~, a ~ ~r~ n~ a~ C~~t~hfe~d st Rt' 9S8 ~ cy Rt F ~ 194 ~° Gormo~ Dr Rt1842 ~t Cr X15 h o` .1 0 co Rtgp5 co o ~o~ ~ y 0 ~% ~,~ a ~/ ~~~ e ^ PROPOSED IMPROVEMENTS SHADWELL DR/OLD MOUNTAIN RD w~ _~ S ~J~/ C' _..,, m ~~ ~ ~O ~~~ ACS St o?%a Rt ., 9e Cr !YV\rs sCBC 46 • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING ~ o°~r ~o~~ ~~~ ~j c~ ~, ~ Ra ~,.~o°o, ~ \ O~ C ~CY ,~r e~ser ~a Rt~02 ~v° ~ Rd ~~ ~^ a~ h ~ titer b~ ~o _ ° is ~o ~ w '` ~~ ~,ti ~ r a O ,~ / ~ ~ o ~ ry v ~0 1529 ~ ~ L ~' ~ ~. o ~~ o Castle Rock ~ ~ Rd ~~ ~ ~ 4~ ~'' Shorthorn o d ~~~a~ t 76s3-Dr ~~~ ~Rd ~ o' ~ ~d o Green w Green ~, Rt 1516 'S'~~ A ~ Drre Rt 1516 ~ Meado w ~ R f 15D2 6~6 ~ ""'..,,~,.. R Cynthia Dr ~4'~ ~,~, ~ LakDerand~1501 Lakeland Q< ~\~ ao ~~~ ~ Cave Spring ~Q ~ T. o ~n ,~, ~ Rt 1573 cp o coo ~~5p~ ~ ~ ~o- ~ ~' ~ Cr Luwana Dr Rt1; N\ ~ O ~~. ~~ Ct hoQ ,Q~ ~~ Shei~a ^ Gt Fart j ,Q~ ~n 1 0 ,~° j 15G9 . ~' ~ \o~~ /~-~ ~nnter Cr ~~ ~ ~° ~ CASTLE ROCK FARMS PROPOSED IMPROVEMENTS 48 i• i• ~gn9e ~n ~S ~~~~ r . / ~ ~' 0 ~` r ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING a~ ~~~ ~~L ~ ~ ~ ~e% ~ ~~ Meade Dr cow ~ ~~/ ~~! ~~ 5~de .~ ~ ~ ;~ a~ ~ ~~ Rt 1633 a~ ~ ~~ ~~ ~a ~ f~ >~~;Q~ ~-' ~ ~.~ ~ ~ ~~ ~ Q ~ 3 ~ ~~~ ood ~ ~ ~~`" i ~s L~ ~ ~ Spring o r High ~ ' 305 -o ing ~1 ~ PROP~SE~ IMPROVEMENTS Fag/~ R~ 1, MERRIMAN ROAD ~~ ~~ ~~ ~~ ~O ~~ ~ ~ Rt 907 ° ^ 50 • 7 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING 6 1 `` ~~ ~ ~ ~ ~~e~ Gro J`~ ~~ ~~ _, ~ ~s~ U 0 0 s ~ Othello Cr = Rt ~ ~ 46 ~°s e~a~ or ~Q ~QL~. co~Z 0 cY S~~~ pl~oh aS~ Rt ~ S3 ~r ~~ _ o~ PROPUSEOIMPROVEMENTS Mo,~ t a~, , T~ o o~ c /I STEEPLECHASE DRIVE 52 • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING „~ Dr ~,~~ 11 ~a a ~p~~ ~1~ C~'wbD ~~ r~ ,~G ~~ PP ~D ~4 19~ ?'` • BLACKSBURG ROAD PROPOSED IMPROVEMENTS 54 • • ROANOKE COUNTY DESIGNATION OF FUND5 FOR FY 03-04 REVENUE SHARING d Rd Rk9gh ~,r w 0 r v y l 0 2 h ~ti1 ~ 0 ~~y 00 A,~~~h ~h'~~P Q ~~ t, 617 , sso R p~tZer P~t2en Rd R{, 617 PROPOSED IMPROVEMENTS PITZER RD. 56 :] ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 03-04 REVENUE SHARING i~" W~ M~~d 0g~ ,~ 1 ~~`6 92 Smoke .y Ridge Rd Christie n 002 Rt17 6g ~~ Rd ~~ ~a Or ch S~ '~ ~ ~' gar ~ ,p,. CHRISTIE LANE PROPOSED IMPROVEMENTS 58 • ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING ~r ~t ~ 7~ Go~~~bo . \ `l,~` 1 ~~~ ~~~ \ a ~- o~ ~~ 6 4 NEWPORT ROAD PRDPDSEDIMPRDVEMENTS 60 C] ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING GRANDIN ROAD EXT. PROPOSED IMPROVEMENTS 62 I• i• ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING e~~~e ~ ~ ~ 0 R~11~ Gt Sp,- icewood Ln °~ e ~~ ~ ~ o- J R~~1 ~ t ~6~ G ~~ PR~~~ ~2 ~~ \ M dldlev School ~ \~~e G~5 +M~Rd v~ G e\`~ 1 , ~ ~ ^ ~~11 G~ ~ e~ ~ ro\\/t~d~~ o~\~ "~° ~ ~ \ HlglhnSchool QR~11~a , ^ ~. ~~~ Glenv r `~ Elementary ~ _.._--' Poll 10 3 ~M4~US ~a o ~r ~ ~~ \ ~~ _ o~ o~e~ ~~ q- O '~ s ~,,~ ~ Fort Lewis Fire 9 s ~~ _ ~, N Rescue 9 ~ ~~s a ~~ ~`~~ ec~'C. Fort Lewis Baptist Church ~ Poll 10 6 ~_6~ °~ TOBEY ROAD PROPOSED IMPROVEMENTS Ei4 i• I• ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING Y~` ~~vc~EI~V ~ R~ ~D ~O~ ~~ ~ 20 /~'p ~t ~~~ 0~ ~~ ~ ~ ~ 2 ~ . ~~~ ~~ d ~~~ ~ ~ • a od~~~ ~' J~ oc ~o ~ ~ ,' c,° ~~o ,ate . v ~r ~~~~ ~~ ~, J~ Rt681 ~~~ ~~~ . ~ ~ ~ ~r ook ~Q, ~Qr ~~ .~ O~ 'p C~ `~,, Q, O~ ~,~0 WOODLAND DRIVE PROPOSED IMPROVEMENTS 66 i• ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY-03-04 REVENUE SHARING 0 1 ~' ,x m ~~Q~ Fort Tomahawk ~ ~ ~ Cr R 2t1 39 0~ ~ ~` ° o SooJ~~~~ 3 U \~~ 6 ~~a ~~~ Rti R~ n i• urc h Rt= Rt ar Art < ~~ ~'~~j d s~, QJ\u yA°s °'?, B^ o~ 5 `~~ y M A~ 'i'a Y r ~µ ~~O Hills ~ a; cr< 'L ~ .~ ~ Dr ~ Y1~og6 ~~~'u q j F, S ~ o ~ ~ QQ1~ M ~,ry~ m ~S ^~ ~~m ~ Rt1181 Won, '~`~?~ Or ~4~ao~°e ~ ~~~ ~r a Robin Rd c D 1 i ooti ~ ~9 ~ti11 i ~e\\\ ~~ ~~,1 °~ e J~ o, ~ ~t GI nv ~" Middele ~chool s H gphn~~rhool Glenv r Elementary Poli 103 ~~ ~~o ~ m~ o -C~~Oj~ Fort Le a Pto I It 1~ ~~. C4~n'n ~~ 0`9ho~n PROPOSED IMPROVEMENTS FORT LEWIS CHURCH RD. ~ 68 N O O N O M W d' ~ W O W D w w ao LL ,n O Z Z = Z ~ N ~ ~ W O ' U O ~ W W Y Z ~ O O W Z Q Z o O N I.f~. T O N W ~ M N N lff (O+7 N N J ~ a ~ ` a ~ ~ } V /~ V W ~ D ~ y . W ~ ~ w F W ~ W^ Z } Z Z Z Z Z Z Z Z Z Z ~ z Y m~ 0 r r r ~ H t- ~ O F- O ~- O ~ O ~ w O V O O O O O o O o ° O z^ 0 $ > Y 0 0 0 ~ ~ ° ~ > o °z ~~ ~~~ ~~ ~~ ~~ ~~ ~~~ ~~~ ~~ ~~ YO H~ ~~# ~# ~~ t-u ~-ik ~~ik .7~~ Z ~~ Z ~ ~# Z t Q~ ^ O W Z~ c0 Z N ~ J O Z ~n Q fD Z N ~ c0 Z N J O Z in ~ O Z in ~ Q c0 to ~ J O u i ~ O o Q t0 ~ 3m J ~ `~ a~ a~ a~ LL~ d`~ a~ ~-~ a a a. mW~ n ^ i } } } } } } } } } } Q W W W W O} Z Z Z Z Z Z Z Z Z Z . . . m 2 2 ^ U Q ~ ~ 7 U ~ N } ° U ^ ° °o °o °o °o °o °o °m n~ M ~ M = W w N ~ ~ ~ ~ V ~ M a w O Q LLp LLp ~ O O O Q O o O~ O O M O M O~ O r O~ O ti O r~ O < o ~ ~ N N W LL7 (n ~ N N (!J ~ ~ N N o ~ to (A o ~ o fn (n N ~ ~ fn N ~ NO ~ (n O (n if7 o o ~ O ~ O o o > O (n O o o fn O ~ ~ o o O O w~~~ ~ o w o w o~ o ~ w w w w w r r- w ~ ~ w ~ ~ w'~w ~ w '~wf-w w w i--w~-w ~F- ~w~ w o Z ~w~w Z F-wow z ow~w ? r-wF-w Z ~ ? ~ F ~w ? ~ ? ~ wo ? ~ o ~ ~ o ~ o ~ o ~ ? ~ ? ~ ? ~ LL ~ ~ ~ o ~ o ~ ~ o ~ ~ o ~ ~ o ~ o ~ o ~ o ~ ~ o ~ o LL ~ o H w H LL I- w F-~ ~ o w F- LL H ~ o LL w H F w ^ N N M M M N N N ^ Q' W N M w .~ O s ~ f. O v ~ ~ ~ (7 K Z a~ ~ ~ o ~ 0 ~ 0 o 0 0 0 0 0 0 0 0 W LL J Q o 0 0 } W ~ Z J Z ~ } } } } } } } } } } } t=i. LL 3 N ~ Z Q ~> Q Q Q Q Q ' Q Q Q Q z o~ g 'z z z z z z z z z ~ Z a a ~ O O M O O ~ M ~ ~ M ~ h ~ O ~ O ~ C N N M Z V7 _ ^ u O N (h N ~ c0 ~" M N ~ - F = .~ U Z Q LL b9 f9 69 M f9 fR fA fA fff 69 Z O p O M ~ ? O M of ~ M ~ f~ ~ O lM O O ~ N N }_ } `O M N ~ m r M N M m ~ N ^ O~ U Z U e» ea en E» un en <» v~ rn v> # O ^ ~ ~ O O ~~ F Z ~ ~ J N M } N M } ~ M } ~ M } ~ M } ~ Q m } N Q O m Q O o Q to O o Q to W^ F W (°O Q (O ~ ~ Q (O ~ ~ Q c0 3~ Q (O 3 fO 3~ ~ ~ ~ 1n w .- w ~ w •- ~ O o~ of oW o~ ~~ °~ °~ ~~ ~~ ~~ Z ~ ~ ~ ¢ ~ C ~ a ~ ¢ ~ w ~ w ~ w ~ a ~ m = ~ C ~ ~ c~ c~ o ~ o ~ ~ ~ ~ c~ ~ ~ 69 N O O N M W m ~ ~ iy W O v N W 0 W W Q Q ao O Z Z ~ N ~ LI. ~ V O Z W W Z ~ `1 0 W~ Z a z a o V t N O W ~- C W L J a ~' ~"' V Z N W N ~ N NW O _ ~ W~ z > Z Z Z Z Z Z Z Z Z Z a ~ z Y G}o H O ~ W Q C~ H ~ ~ ~ F- O H ~ ~ O r ~ F ~ F- ~ F- O O 2 D O > ~ 3 ° ~ > ~ > > > > > > > > > c O~Z x ~~ x }~~ x ~~~ x ~~~ x ~u}i x ~~~ x ~~ x r}-~ni x h~~ x ~~ Y O r F- ~ Z to J ~- ~ Z In J ~ # Z t[9 J F ~ Z tf) H # Z O J ~ # Z In ~g~ F ~ Z l1) g~ J H ~ Z L1~ ~g`° J F # Z In ~g~ F• # Z N g`~ oW g~ ~g~ ~g~ 5g~ g~ a ~ n 3 m a d n. a a a a . mW~ ~ c~ } } r } } r r r > r Q W W W W O} Z Z Z Z Z Z Z Z Z Z m Z F- W U O ~i ~i ~n ~n ~ ~ i ~ ~ ~ O ~ ~ ~ 7 7 U fq } D 0 ° 0 0 V _~ ~ M o M ° f~7 °o~ N m N ~ n. ~ ~° r °m ~ ~ W W ~ a LL LL O 0 LL LL 0 0 LL LL 0 0 LL LL O O LL LL O O LL LL om O LL LL o~yoN LL LL ° °~2r LL LL °u7 ° LL W °~n°~n ~,.~ Cn ~ fn ~ ~ co ~ ~ !n ~ Z N co ~ ~ ~,~ fn (/~ r0 ~ ~° ~ M M Z (h (n (`~ ~ ~ ~ ~ !n M (n _ ~ W m n fn O fn ~ W rn W ~ ~ ~ ~ - ~ ~ ~ ~ ~ ~ ~ ~ O ~ ~ ~ `- ~ ~ ~ r '" g ~ ~~ K m I- _ ~ F- W a W rn W I- W F- ~ W p W ~- W W I- W F F e- F- F~ W W ~ W ' H W~ W ~ W F W ro W W W F- W F- W ~ W H W N W O F- LL W 1- W Z ~- Z H Z F- F- ~ F „ Z F- Z ~ ~ F- Z F- ~ ~ Z H Z~ ~ Z Q. Z H ~ Z H Z F- ~ ~ Z F- O V- ~°~ Z F- Z ~ ~ Z F- ~°~ ~~o~ ~~o ~ o ~ o H ~ o W H cc o LL H o ~ LL H ~ LL O ~ o W f- ~ LL ~ LL F- LL F LL H LL 0 D a' W M roi ~ M M ~ ~ m M M 3LL~ 0 ~ N O O N (:) ~ z n' ~ O O N 0 O 0 0 07 0 O 0 0 0 0 W LL J O o 0 } W ~ Z_ J Z ~ } } } } } } } } } } } LL LL ~ N oyg a a a a ' a a a a z a ' a z ~ z 'z 'z z z z z z ~ z a a t7 0 a o ~ m ~ o o rn v ~ v ao m ~ o ~ v ~ ~ ni m ~ ~ rn ~ ao z rn ° « co r ao co ~ z . ~~~. Q LL k9 ~ !A M N3 E9 fH N9 d9 69 v r o0 Z °m c°o m aO ~ v ~ v co o a ~ rn r' rn ~ v ~ `° O M ~ n ~ r M ~ } F- ~ ~ ~ O ~ (O M m M ~ O U Z U v3 ea tH to da r~ f» as v> rn ~ sA -~ ~ ~ Q ~ p O O U W #}~ ~z~ O co ° Z <p Z N ~, W M ~ ° W c+~ ~ ~ ~ z ~ ~,.~ z ~ in v ° w l4 ~ a~ = (A ~ a~ wed a~ or g~ -,`° ~ ~~ ~`° W ~`° W o~ c i~ ~~ O Z p ' ~ F ~ F- Z~ ~ Z F ~ Z~ ~ ~ 2 K W' W H ~ ~ J F- W ~ J F ~ d - ~ a m Z ~ ~ Z Z a W ~ W ~ ~ W p ~ ~ ~ ~ i ~ ~ ~ ~ C7 70 N O O N O M W ~ ~ W W Ov W ch D W W o a n . Id. ,^ O Z Z ~ Z ~ ~ ~ u- W O V O Z W Z O O W Z Q o O Z /n / V r O , V/ W ~ v O C Q) e» 7 ~ ~ O O M ~ 7 J ~ W Q /~ A ~ J ~ W W W W Q 3t H Z ~ ~ ~ R~ ` Z W (00 Q ~ N O O a00 ~ O ~ O O a00 ~ O ~ ~ N ~ N Z (~ W U W W wok ~ r m d' O w r ~r Q- c0 pw d' O w d' O zw CC O zw 2 O zw } O ww } O W w Q ~ Z G Y~ r~ ~~ 3~ 0~ Z~ Z~ Z K O~ O~ f"' ~ n. ~ m a °" p z ~ ~ ~ ~ ~_ W O m C~ C~ C7 C~ ~ / w/ ^ _ W Z o Z z z z z z z z z z z ~ } z Y m F O H H F- I- ~ h ~ ~- ~ ~ O z o 0 0 D o o ~ 0 0 0 0 0 > > > > > > > 3 0 > z > > > O oZ x ~~ x ~~ x ~~ x ~~ x ~~ x ~~ x ~~ x ~~ x ~~ x ~~ Yo ~~ ~,~ ~# ~~ ~~ Z~ Z~ ~ g~ Z~ ~o O W g~ ao J r g~ ~~ g~ a~ J r a~ J r ~ g r ~ r a~ J r 3 m a a a d d LL LL a a o- m W ~ a o z } } } } } } } } } } a W W W W O} Z Z 2 Z Z Z Z Z Z Z ~ m > •• Z Z ~ (~ a ~ d' 7 U V1 W Q o O J ~ ~? O ~ O ° O ~ O ° O '~ n N v N v O ro O m ~ = ~ r w w a LL LL O O LL LL p O LL 0 O LL LL O O LL LL O O LL LL O O LL LL LL' O p O LL d' O ~ p LL LL 0 O m LL LL 0~ 0 a, 3-'~'- o cn~tn~ ' ~O ~n~~r, cai~ ~rtnr d' m M o mrncn~n ~ ~ ~ o o cn~n~nrn ~ ~ ~ ~ o v~rn~nm ~ ~ w' tgm z ~ w c4~tnr ~ ~ ~ r c~rW r ~ r ~ ~ O O c0 cn W m ~ W~ W 2 d ~ F FW- F- ~ ~ H W~ O FW- W O W o FW- W FW- W Fw- w Fw- W IW- W~ Q F Q O~ Fw- w W W H W o w LL~ O F- O F ~ ~ N Z a' Z~ Z H J ~ Z~ r~ Z~ Z H ~ Z F' Z H ~ ~ z H Z m ~ Z m W o Z~ Z F ~ Z F- O~ ~ ~ ~ ~ w O ~ ~ U ~ O ~ O ~ O ~ O ~ ~ ~ f1 O O LL O LL F.- LL H LL LL [O O O Q' W Mr r N ~ a0 (~ N N 3 LL v O _ ~ ~ T ~ _ 2 a~ ~ ~ No ~ o 0 00 0 0 0 W LL J p } W W Z Z ~ ~ } } } } } } } } } } LLLL3ai o} a a a a a a a a a ' a g ~ z z 'z z z z z z z z ~ Z a a ~ n rn ~ O ~ M tO O ~ N a ~ (~ O M 1~ T M O N f` O N Z Q = (O N i~ N n N O M N ~ U Z N ~ _ .... a LL EA tH fA M fH b9 fA fA H4 fA O r O M 0 Z ~ r p j !~ a D N f 0 I~ N O ~ O ~ M N f~ Q1 r M N O O O M N r N ? m N N ~ O U Z U eq <» es us to t» ea va es ea 71 N O O N O • M W d' ~ LL V ~ W 0 W (L ao I.f~ ,^ O Z Z = Z ~ N ~ LL ~ V ~ W W ~ Y ~ W NN I f . . Q Z o ~ , V r O N W L}1. M O M 01 O O M O ~ h J ~ ~ ~ ~ J N Q U V ~ I.L. ^ H y N W D ~ D _ ~ W O Z } Z Z Z Z ~ z Y m F 0 r ~ ~ ~ O o a o 0 i p 0 3 0 > z > > > > ' YO o mat ~-xt ~xz m ~'~ W ~ 3 m a a a a m W K dDZ } } } >- Q W W Q' W W _ Z Y Z Z Z Z m Z Z ~ U Q ~ ~ ~ ~ 7 ~ ~ U tq y } W Q ..! U 0 ~ N ~ = a 0 ~ W ~ a ~ LLO ~ ~ ~° ~ o p ~ O W~ (n M W M Z O m !n N (n N W p ~ OO F` ~ ~w fO O F w ~~ r H wwww ' ' ~O p ~ W O~ LL F Z ~ °~ Z F- ~o~ Z p- Z Q W o0 o ~ o ~~oZ ~ ~w ~ ~ LL F- W F- 2' 0 ~ p Lr W N 3 0 ,. =o ~ Z a k o 0 ~ 0 a 0 ° 0 W LL J Q ~ 2 ~ W LL LL 3 y } F K Z o~ g a z a z a z a z ~ Z n a (J N O O ~ 2 M z N M O M F ~ r.. v Q LL fR 69 M fA «1 ~ O M O N O O (D ' F;. N M O C 7 m p ~ O U Z V rn u4 rr~ » Q tk p (A Q W ~ N ~ N Z~ W a' r U W W O_ ~' U ' } a0 } a0 a O J = r O a ~ O ~ O ~ O ~ ~ ~ ~ m ~ ~ o 3 ~ _ ~ O 72 • 2 c ROADS CONSIDERED, BUT NOT FUNDED: The last section of Pitzer Road was considered but funds were insufficient to complete the entire length. We will review the remaining sections again next year. Portions of Farmington Drive were considered but funds were insufficient. Flamingo Drive, Oriole Lane, Woodcock Circle, Dovetail Circle and Barn Owl Circle were considered but VDOT has recently slurry sealed the roads and require no maintenance at this point in time. Staff will review them again next year. Sharmar Road, Hillandale Road, Hollowdale Road, Lofton Road and Tamarack Trail were considered but funds were insufficient. Staff will review them again next year. Timberlane Ave., Sedgefield Rd., Wedgewood Rd., and Forester Rd. were considered but funds were insufficient. This concludes our presentation on the Revenue Sharing Program. If you have any questions or require additional information, please do not hesitate to contact VDOT or • our staff. The public hearing will be scheduled for February. • 73 ACTION NO. ITEM NO. ~ - I C~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: February 25, 2003 Joint Work Session with Planning Commission to Discuss the Issue of Residential Growth and the Provision of Public Services in Roanoke County Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: This is a significant issue for consideration by the Board. There are key indicators that show Roanoke County is becoming a more residential community with an unbalanced tax base. Information will be shared with the Board at the work session regarding utility connections, real estate assessments, and rezoning requests. Of particular interest at this time is development along the Route 221 corridor, and staff wishes to discuss several of these projects with you at the work session. SUMMARY OF INFORMATION: In January the Board of Supervisors requested a joint work session with the Planning Commission to discuss the issue of residential growth in Roanoke County in areas that are not served by adequate secondary roads. With approximately 10,000 acres of land currently zoned for single-family residential and reduced VDOT budgets to handle needed road improvements, the staff will be analyzing the impacts future residential growth will have on not only the roads but also other public services such as utilities and schools. ~- r • N W E S r~ U R-1 Zoned Properties eater than 2 Acres IB Scale February 21, 2003 r ~~` TABLE 5 MAJOR INDUSTRIAL USERS BY JURISDICTION ROANOKE WATER POLLUTION CONTROL PLANT (Year 2000) Average Daily Total Flow For City of Roanoke Industry Name Flow (MGD) Jurisdiction (MGD) 1 Carillon Laundry 0.076 2 ~-Co -----------X0.224 3 Community Hospital 0.143 4 C E I 0.042 5 Fred Whitaker 0.194 6 J. C. Nordt 0.083 7 National Linen 0.109 8 NSRC East End Shops 0.128 9 NSRC Shaffers Crossing 0.095 10 NSW 0.022 11 Roanoke Memorial Hospital 0.149 12 Valley Rich 0.092 1.357 City of Salem 1 General Electric 0.017 2 Graham White 0.003 3 Lewis Gale 0.11 4 Valleydale 0.124 5 . A. Hospital z' 0.251 6 0 ohama 0.16 0.665 Botetourt County 1 Dynax 0.144 2 Pepsi-Cola 0.032 0.176 Roanoke County 1 ITT-EOPD/GTC 0.132 2 Koppers 0.018 ~ ou/ 3 M/A Com 0.005 0.155 Town of Vinton 1 Aramark 0.052 2 Precision Fabrics 0.097 0.149 TOTAL INDUSTRIAL FLOW 2.502 9 ACTION NO. ITEM NO. ~'° ~ ~c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Joint Work Session with the Roanoke County Planning Commission to discuss proposed amendments to the Roanoke County Zoning Ordinance, Section 30-93, Signs SUBMITTED BY: APPROVED BY: David Holladay Senior Planner, Zoning Administrator Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Planning Commission has prepared amendments to the sections of the zoning ordinance that regulate signs. These amendments are the result of meetings throughout 2002 between staff, the Planning Commission and sign industry representatives. Some of the amendments are intended to clarify sections of the ordinance that did not offer clear guidance for interpretation. Other amendments are proposed to help make enforcement more efficient and equitable. Some amendments are a response to Planning Commission inquiry and guidance. A draft copy of the proposed amendments is attached for reference. Text to be removed is struck through, and text to be added is shaded. Major amendments to the sign ordinance include: • Allowing temporary signs (banners) by annual permit, but in exchange, reducing the number of banners allowed from two to one. (page 7) • Prohibiting roof and portable signs. (pages 4, 7, & 9) • Offering a reduced setback option for freestanding signs in commercial and industrial zoning districts, in exchange for reduced sign height. (pages 13, 14, 15, & 16) ~- I<<~ • Amending the off-premises (billboard) regulations by placing a cap on the number of billboards currently existing in Roanoke County. Construction of new billboards would still be allowed, but only after removing an existing billboard. Billboards that do not conform to current standards would be removed first. (pages 16 & 17) • Amending definitions to support the proposed regulatory changes. (page 19) FISCAL IMPACT: None ALTERNATIVES: Direct the Planning Commission and staff to schedule a public hearing and proceed with ordinance amendments. 2. Do not proceed with ordinance amendments. STAFF RECOMMENDATION: Alternative 1 \~, ¢ ~ ~ ~ ) DRAFT #2 Proposed Sign Ordinance Amendments November 19, 2002 SEC. 30-93. SIGNS. Sec. 30-93-1. Purpose. (A) These regulations are intended to define, permit and control the use of signs. They have been established by the board to achieve the following community goals and objectives: 1. Protect the health, safety, and welfare of the public. 2. Promote the economic growth of Roanoke County by creating a community image that is conducive to attracting new business and industrial development. 3. Distribute equitably the privilege of using the public environs to communicate private information. 4. Permit reasonable legibility and effectiveness of signs and to prevent their over-concentration, improper placement and excessive height, bulk, density, and area. 5. Promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire, decay, or abandonment. 6. Ensure that signs do not obstruct fire-fighting efforts, and do not create traffic hazards by confusing or distracting motorists or by impairing drivers' ability to see pedestrians, obstacles, or other vehicles or to read traffic signs. 7. Provide for the reasonable advertising of business and civic products and services, with recognition of the effects of signage on the character of the community. 8. Control visual clutter, and encourage high professional standards in sign design and display. 9. Establish clear procedures for the administration and enforcement of this ordinance. 1 ~- t ~~~~ Sec. 30-93-2. Permitted Signs. (A) Any sign displayed in Roanoke County shall be comply with: 1. All provisions of the Roanoke County Zoning Ordinance; and, 2. All applicable provisions of the Uniform Statewide Building Code and all amendments thereto; and 3. All state and federal regulations pertaining to the display of signage. (B) If any two (2) or more sections of the above referenced regulations are in conflict, the provision that provides the most restrictive standard shall apply. Sec. 30-93-3. Exempted Signs. (A) The following signs shall be exempted from regulation, and may be displayed within Roanoke County without obtaining a sign permit. However, an electrical permit shall be required for any sign requiring or incorporating electrical service: 1. Official traffic signs or similar regulatory devices, identification, directional or any other signs owned, erected and maintained by a duly constituted governmental body. 2. Signs required to be displayed or maintained by law or governmental order, rule or regulation. 3. Memorial tablets or signs, provided they are displayed by a public or quasi-public agency. 4. Directional signs provided that each such sign does not exceed €rve-(~-} three (3) square feet per sign,--a~~~AEh~^ °''°t' „tui== a =y 5. Street address signs, not exceeding ten (10) square feet in size. 6. Non-illuminated signs, not more than three (3) square feet in area warning trespassers or announcing property as posted. 7. Signs displayed on a truck, bus, or other vehicle while in use in the normal conduct of business. This section shall not be interpreted to permit the parking for display purposes a vehicle to which a sign is attached or the use of such a vehicle as a portable sign. 8. Flags and insignias of any government except when displayed in connection with commercial purposes. 2 9. On-premises real estate signs in residential or agricultural zoning districts not exceeding five (5) square feet in area, or on-premises real estate signs in commercial or industrial zoning districts not exceeding sixteen (16) square feet in area. On-premises real estate signs larger than these exempted allowances may be installed as temporary signs in accordance with Section 30-93-8(B). 10. Clocks that display time and temperature through the use of mechanical means or the controlled display of lights, provided these devices do not display any other message. 11. Political campaign signs provided that they are located outside of the public right-of--way, and are removed within fourteen (14) days after the campaign. 12. Signs displayed between Thanksgiving and Christmas associated with the sale of Christmas trees and wreaths. 13. Signs on the inside of establishments, except those signs specified in Sections 30-93-4(A)5. and 7., which shall not be excluded. 14. On-premises agricultural product signs associated with the seasonal and/or incidental sale of such products on property where the primary land use is residential or agricultural, provided such signs do not exceed four (4) square feet in area. 15. Signs that are displayed by or promote civic, religious, educational or charitable organizations or causes, provided such signs are displayed no longer than thirty (30) days per calendar year. Sec. 30-93-4. Prohibited Signs. (A) The following signs are prohibited within Roanoke County: 1. Any sign that due to its size, location, color, or illumination obscures a sign displayed by a public authority for the purpose of giving traffic or safety instructions or directions. 2. Any sign that contains or consists of pennants, ribbons, spinners, or other similar moving devices. 3. Any sign, except an official public notice, which is nailed, tacked, posted, or in any other manner attached to any utility pole, or structure supporting wire, cable, or pipe; or to public property of any description. 3 P_ i c<; 4. Any sign located within a public right-of--way, except for signs displayed by a duly constituted governmental authority. 5. Flashing or revolving lights, or beacons intended to direct attention to a location, building or service, or any similar device otherwise displayed that imitates by its design or use, emergency service vehicles or equipment. 6. Any sign that simulates an official traffic sign or signal, and which contains the words "STOP," "GO," "SLOW," "CAUTION," "DANGER," "WARNING," or similar words. 7. Any sign or portion thereof that rotates, or otherwise moves through the use of electrical or wind power. This prohibition does not include the changing of messages on electronic message boards. 8. Signs advertising activities or products that are illegal under federal, state, or county law. 9. Any sign that obstructs any building door, window, or other means of egress. 10. Any electrical sign that does not display the UL, ETL, CSA, or ULC label, unless such sign is constructed, installed, and inspected in accordance with Section 30-93-9(B). 11. Signs or sign structures that are erected on, or extend over, a piece of property without the expressed written permission of the property owner or the owner's agent. 12. Any sign that due to its size, location or height obstructs the vision of motorists or pedestrians at any intersection, or similarly obstructs the vision of motorists entering a public right-of--way from private property. 13. Portable signs. 14. Roof signs. Sec. 30-93-5. Sign Permits. (A) Except as provided in Section 30-93-3, no sign may be erected or displayed in Roanoke County without an approved sign permit. Applications for a sign permit may be obtained from the Roanoke County Department of community development. Signs that are not visible from a public right-of--way do not have to conform to the provisions of Section 30-93-13, District Regulations, and the 4 -~(~1~ square footage of such signs shall not be included when calculating allowable signage on a lot. (B) Any owner of a parcel of land upon which a sign is to be displayed, or any authorized agent of such owner may apply for a sign permit. (C) Every application for a sign permit shall include a sketch of the property indicating the lot frontage. The application shall also indicate the square footage of all existing signs on the property, and the area, size, structure, design, location, lighting, and materials for the proposed signs. In addition, the administrator may require that the application contain any other information that is necessary to ensure compliance with, or effectively administer, these regulations. (D) Anon-refundable sign permit fee is due and payable with the filing of a sign permit application. More than one sign on one building or group of buildings located on the same parcel of land may be included on one application provided that all such signs be applied for at one time. A ~ ^'° *°m~°r°r~~ ~ °~-^~~* m •'~° ~ °a ~°~ ,,,,,,-° +~,,,., „ ° ~°.,,r,,,.,,..., ~ ,. ~ .. , .. +„ ~ ,,,, ins ~~,;,-~., a°., a;~~i.,., .. ,.a~ iiivav uauaa viav ~vaiiYva ur ° ° n~°r.~nr . ..and f~° ~°mv. `.vnr<> n °c.~°a .~ ° ~ v 4L.° n ° l...n.v.°nn cu.~~.uu~ yvur, Nrv;-~uvu~~~ (E) After the issuance of an approved sign permit, the applicant may install and display any such sign or signs approved. Once installed, the administrator may inspect the sign(s) for conformance with the approved sign permit and this ordinance. If the displayed sign(s), due to size, location, height, or number do not conform to the information on the approved sign permit, or the applicable standards of this ordinance, the administrator shall notify the applicant in accordance with Section 30-21. (F) Any sign permit issued shall be null and void if any sign for which the permit was issued is not installed in accordance with the permit within six (6) months of the date the permit was approved. (G) Maintenance, repair, or restoration of nonconforming signs shall be in accordance with Section 30-93-11. If the value of such work exceeds fifty (50) percent of its replacement value, it shall only be authorized after the approval of a sign permit application. (Ord. No. 042799-11, § ld., 4-27-99) Sec. 30-93-6. Measurement of Sign Area and Distances. (A) Sign area shall be calculated as follows: 1. The area of a suspended, attached, or projecting sign, where the letters, numerals, or symbols are on a sign surface which is hung or affixed to a structure, shall be the total area of the hung or affixed surfaces. 5 c~-~~~ 2. The area of an attached sign where the sign consists of words, symbols, or numerals painted on or affixed to a wall, fence, or other building element shall be the entire area within a continuous perimeter enclosing the extreme limits of each word, group of words, symbol, numeral, groups of symbols, or groups of numerals, where the symbols or numbers are meant to be read as a unit. 3. The area of a freestanding sign shall be the total area of all surfaces (excluding poles or other support structures) visible from the public right- of-way. For double or multi-faced signs, only the area of surfaces visible at any one time, at any one point on the public right-of--way shall be measured when calculating sign area. 4. The area of monument-type freestanding signs shall be determined by (1) the size of the copy area, (2) visual breaks in the structural components of the sign, and/or (3) variation in the monuments color scheme. (B) The minimum separation between freestanding signs shall be the shortest distance between two (2) signs, measured in a straight line. (C) In situations where these criteria do not provide guidance in determining sign area or minimum separation the administrator shall make the determination. Sec. 30-93-7. Calculation of Allowable Sign Area on Corner Lots. (A) On corner lots, the front shall be either (a) the side fronting the street providing major access, or (b) the side which the main entrance of the structure faces. In situations where neither of these methods clearly distinguishes the front, the administrator shall make a determination. (B) For commercial or industrial uses, the front shall not be a primarily residential street. (C) On corner lots where a building or buildings face more than one street, sign area shall be allowed for front lineal footage as indicated in the district regulations, and for one-half the side street frontage, provided: 1. The side street does not front on a primarily residential area; 2. Sign area as determined by each frontage is placed only on the frontage from which it is determined. Sec. 30-93-8. Temporary Signs. (A) Any person wishing to display a temporary sign must apply for a sign permit pursuant to Section 30-93-5. Except as provided in subsections (B) and (C) below, 6 r~ ~- I Cry pertaining to real estate and construction signs, temporary signs shall comply with the following standards: Each business or use on a lot shall be allowed to display a one (1) temporary sign at any time during a calendar year. Each business or use wishing to display a temporary sign must apply for a temporary sign permit. Temporary sign permits shall expire at the end of each calendar year. ccmpvixl~y~ig~iug2- ~6r-cixvt~+l,., o L.,,,~rlrcd-t$dcnt~'--(TCV7--d'u-j~~-per ~ : ° ~ Ec ~ e~~e- .~t t € ~ z lmo ~,~,;,.~,a.,o,. ; e.,~o,- t ` r~~a- ~ ~ ee ~er ~ , ~2. In commercial zoning districts, the total square footage of any temporary sign shall not exceed thirty (30) square feet. In all other zoning districts, the total square footage of any temporary sign shall not exceed fifteen (15) square feet. (B) Real estate signs greater than sixteen (16) square feet in commercial or industrial zoning districts or greater than five (5) square feet in agricultural or residential zoning districts may be installed on a lot provided that each such sign does not exceed ninety-six (96) square feet in area, and has a minimum sign setback of fifteen (15) feet from any public right-of--way. All real estate signs must be removed within fourteen (14) days after the property has been sold or leased. (C) On premises construction signs may be installed on active construction sites. No construction sign shall exceed ninety-six (96) square feet in area. Any such sign must have a minimum sign setback of fifteen (15) feet from any public right-of- way. All construction signs must be removed from a construction site prior to the issuance of a certificate of zoning compliance for the building or project. Sec. 30-93-9. Illuminated Signs. (A) Signs may be illuminated either through the use of backlighting or direct lighting provided the following standards are met: Information on any illumination proposed as part of a sign must be provided by the applicant on the sign permit application. 7 ~~~ ~~ 2. No light from any illuminated sign shall cause direct glare into or upon any building other than the building to which the sign is related. 3. No light from any illuminated sign shall cause direct glare on to any adjoining piece of property, or any adjoining right-of--way. (B) Any sign containing electrical components shall conform to current UL, ETL, CSA, or ULC standards and display a label from one of these recognized testing labs; or as an alternative, shall be designed and constructed to standards that would allow one of the above referenced labels to be affixed and thereafter inspected by Roanoke County to insure compliance with these standards. Sec. 30-93-10. Projecting and Suspended Signs. (A) No projecting or suspended sign shall extend more than six (6) feet from any wall or other structure to which it is affixed, nor shall any such sign have a setback of less than fifteen (15) feet from the nearest public right-of--way. (B) The bottom edge of any projecting or suspended sign must be at least seven (7) feet above the ground if located above any publicly accessible walkway or driveway. (C) No projecting or suspended sign shall project or suspend over an adjoining lot, without the expressed written consent of the adjoining property owner. Sec. 30-93-11. Nonconforming Signs. (A) Any sign which was lawfully in existence at the time of the effective date of this ordinance which does not conform to the provisions herein, and any sign which is accessory to a nonconforming use, shall be deemed a nonconforming sign and may remain except as qualified in subsection (C), below. No nonconforming sign shall be enlarged, extended, structurally reconstructed, or altered in any manner; except a sign head may be changed so long as the new head is equal to, or reduced in height, sign area, and/or projection, and so long as the sign is not changed from an on-premises sign to an off-premises sign. (B) The addition of lighting or illumination to a nonconforming sign, shall constitute an expansion of a nonconforming structure, and shall not be permitted under these regulations. (C) Nonconforming signs may remain, provided they are kept in good repair, except for the following: A nonconforming sign which is destroyed or damaged to the extent exceeding fifty (50) percent of its replacement value shall not be altered, replaced or reinstalled unless it is in conformance with these sign 8 regulations. If the damage or destruction is fifty (50) percent or less of its replacement value, the sign maybe restored within ninety (90) days of the damage or destruction, but shall not be enlarged in any manner. 2. A nonconforming on-premises sign shall be removed if the structure or use to which it is accessory is destroyed or demolished to the extent exceeding fifty (50) percent of the principal structure's value. 3. Whenever a change of zoning occurs by petition of the owner, contract purchaser with the owner's consent, or the owner's agent upon a lot which contains a nonconforming on-premises sign, such sign shall not be permitted without being modified in such a manner as to be in full compliance with these sign regulations. Sec. 30-93-12. Damaged or Neglected Signs. (A) The Building Commissioner of Roanoke County shall have the authority to order the removal, without compensation, of any sign or sign structure that due to neglect or damage poses a clear danger to the health, safety and welfare of the public. Sec. 30-93-13. District Regulations. (A) AG-3 and AG-1 Zoning Districts. 1. Lots within an AG-3 and AG-1 districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AG-3 and AG-1 districts subject to the regulations contained herein: Business Signs. Each permitted business shall be allowed a maximum of fifty (50) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Home Occupation Signs. A maximum of two (2) square feet shall be allowed per home occupation, or group of home occupations within one (1) home. Historic Site Signs. A maximum of fifteen (15) square feet shall be 9 P -~~~ allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No freestanding sign shall be allowed on any lot having less than ~e the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. ..j .ig .,a6u va vv wu iiiuo~ uu`r'v ~ ,v~ ivv~ is viii uav veia~va iiuv , " hem-frerrt-preft~~e =_~'~~°''°~~°« ~ °~*°«. Minimum sign setback from front property line: fifteen (15) feet 5 • Maximum sign height: fifteen (15) feet. 6. No establishment shall be allowed more than four (4) signs. (B)AR, R-1, R-2, R-3, R-4 and R-MH Zoning District Regulations. 1. Lots within AR, R-1, R-2, R-3, R-4, and R-MH districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AR, R-1, R-2, R-3, R-4 and R- MH districts subject to the regulations contained herein: Business Signs. Each permitted business in a residential district shall be allowed a maximum of thirty (30) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance 10 ~~~PC~~ with Section 30-93-8 + *''^+ ~^~~^~''° ^ °''^" ~'° ""^'"'"+°a e~ceP 3. No freestanding business sign shall be allowed on any lot having less than the minimum required lot frontage for the zoning district of the property. The required minimum separation for all freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. Any free~~°.,a:~b ~.b:: e.ec+°a mw~+ ~.µ. °~i,°,.L „~~ ,-~. `~vJ ivv~ is vain uav z° , " €re~-an~€re~-prepert•~'~r°, ~~~'~~°''°~~°r ~ °°*°~. Minimum sign setback from front property line: fifteen (15) feet $. ~T^ ~°°^*^^a;^~* ^icn.~hall r1~r~~r~ *°^ ltn~ ~ °* ~ ~''' Maximum sign height: ten (10) feet. 6. No establishment shall be allowed more than two (2) signs. (C) AV Village Center and NC Neighborhood Commercial District Regulations. 1. Lots within AV and NC districts shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in AV and NC districts subject to the regulations contained herein: Business Signs. Each permitted business in AV and NC districts shall be allowed a maximum of four hundred (400) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less 11 1 ,'~~ ~,,' ~'. i ,y ~`" ~~) than ^ ° ~,,,,,a,.°a ~~ nn~ ~ °* ^~ '^* ~ ^"*°^° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. .Minimum sign setback from front property line: fifteen (15) feet 5. Maximum sign height: fifteen (15) feet 6. No establishment shall be allowed more than four (4) signs. (D) C-1 Office District Regulations. 1. Lots within a C-1 district shall be allowed a maximum signage allocation not to exceed one-half (0.5) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-1 Office District subject to the regulations contained herein: Business Signs. Each permitted business in a C-1 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than e~r° ''••~a~°a ~~ ~m ~ °* °~ '^* ~ ^„*°^° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or 12 `~ ~ ~ ~.` control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. ,~ Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: fifteen (15) feet ~. TAT F - --+ --.1: .. .,,, ~L,.,11 orl ~;~'+oo /1 Gl F o~ ;., t,e n>,+ HQ ~~~ Sttl 111 llV LVL1L b5. No establishment shall be allowed more than four (4) signs. (E) C-2 General Commercial District Regulations. 1. Lots within a C-2 district shall be allowed a maximum signage allocation not to exceed one and one-half (1.50) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-2 General Commercial District subject to the regulations contained herein: Business Signs. Each permitted business in a C-2 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 13 ~~~~~# 3. No on-premises freestanding sign shall be allowed on any lot having less than en ~ ar°a ii nm ~ °* ^f '^~ fr^ the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. Notwithstanding the above, the administrator may waive, in writing, the two hundred fifty-foot separation requirement between freestanding signs provided the administrator finds the following standards are met: a. No more than one (1) freestanding sign shall be allowed for each two fifty (250) feet of lot frontage, or portion thereof, under single ownership or control. b. The new freestanding sign is a monument sign with a maximum height of fifteen (15) feet and a maximum width of ten (10) feet. c. The placement of the sign in the desired location does not promote visual sign clutter on the property or surrounding area. d. In exchange for the placement of the new freestanding sign in the desired location, the applicant or property owner proposes, and agrees in writing to undertake, significant improvements to existing signage on the property. These improvements shall be designed to reduce existing sign clutter, enhance sign design, and promote the overall visual appearance of the property. e. All other sign ordinance requirements regarding the placement and size of the sign are met. !iil11 f t ~ ~...-. +L.° .. r,4°rl;,,° ~.f'.,.,.. r...l~.l;.. r ~.1.t ^f iim:: car 4;~~°°r /1 Cl ~ °~ l~f ~t-pr.,Y , Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: twenty-five (25) feet 14 r- i<<; ~. TAT F t .7' L, 11 ° °°a t.~,°„t.. ~;.,° (7G1 ~ °t ;v, L,°;~.L,t b b J ~ i o 65. No establishment shall be allowed more than five (5) signs. (F) I-1 and I-2 Industrial Zoning District Regulations. 1. Lots within I-1 and I-2 districts shall be allowed a maximum signage allocation not to exceed one and one-half (1.5) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the I-1 and I-2 districts subject to the regulations contained herein: Business Signs. Each business in an industrial zoning district shall be allowed a maximum of three hundred (300) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than ax° i,,,~a..°a ~~ nm ~ °t ^~ '^t ~ ^„t~^ the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. n ~ ~t.,,,a• ° °t°a ~t i,~ 4 , ° ,,,,;,, th~c~. c f ~ ~.t ~e . ~~ ^„~.~~~' Options for sign setbacks and height shall be as follows: Option 1 15 i/" l C% Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: twenty-five (25) feet g5. No establishment shall be allowed more than five (5) signs. Sec. 30-93-14. Special Signage Districts and Regulations. (A) Off-Premises Signs. No new off-premises signs shall be allowed. Existing off- premises signs may be allowed to relocate if the new site is approved based on the standards set forth in this section. For purposes of this section, existing off- premises signs shall be those existing on or before jdate of ordinance passage). 1. Applications to relocate an existing off-premises sign shall be accompanied by a demolition permit for an existing off-premises sign. 2. No permit for a relocated off-premises sign shall be issued until an existing off-premises sign, or combination of off-premises signs, of at least equal square footage are removed. 3. Existing non-conforming off-premises signs shall be removed first. When all non-conforming off-premises signs are removed, then existing conforming off-premises signs may be relocated pursuant to the standards set forth in this section. Legally established existing off-premises signs located within the C-2, I-1 and I-1 zoning districts that meet the location and design standards in Section 30-93-14 (A) 4. a-f. shall be considered conforming off-premises signs. 4. Relocated off-premises signs shall be allowed in the C-2, I-1, and I-2 Districts provided the following location and design standards are met: ~a. No off-premises sign shall be located within a five hundred-foot radius of an existing off-premises sign, or an off-premises sign for which a valid permit has been obtained, but has not yet been erected. fib. No off-premises sign shall be located within two hundred (200) feet of any residential zoning district, public square, park, school, library, or religious assembly property. ~c. No off-premises sign shall be allowed to be installed on any roof structure, nor shall any such sign exceed thirty-five (35) feet in 16 ~-~~~~ height above the abutting road. 4d. Side by side, double and multi-decker off-premises signs shall not be permitted. fie. Any off-premises sign must have a minimum sign setback of forty (40) feet from the centerline of any public right-of--way, or fifteen (15) feet from any front property line, whichever is greater. Any off-premises sign shall have a minimum side and/or rear yard setback of fifteen (15) feet. 6f. The maximum size of any off-premises sign on a lot shall be three hundred seventy-eight (378) square feet plus ten (10) percent for embellishments. (B) Shopping Centers. Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. In addition, notwithstanding the provisions of Section 30-93-13(E)2., within enclosed shopping centers exceeding two hundred fifty thousand (250,000) gross floor area, businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of one hundred (100) square feet of signage, provided the business has a minimum gross floor area of thirty-two thousand (32,000) square feet, and the sign displayed shall be located a minimum of three hundred (300) feet from the closest public right-of--way. (C) Planned Developments. A signage plan shall be submitted as part of any proposal for a Planned Residential Development (PRD), Planned Commercial Development (PCD), or Planned Technology Development (PTD) as authorized elsewhere in this ordinance. The signage plan shall be part of the required preliminary development plan. All signage plans shall be of sufficient detail to allow the commission and board to judge the compatibility of the proposed signage with the character of the proposed PRD, PCD or PTD. At a minimum, all signage plans shall provide information on the general size, location, style, color, and materials of all signs proposed. In evaluating the PRD, PCD or PTD proposal, the commission and board shall consider the appropriateness of the proposed signage plan in relation to the character of the proposed development, and the surrounding area. (D) Airport Overlay District. The allowable height of signs within any established Airport Overlay District shall be governed by the height restriction for that district, or the height restriction imposed by the applicable district regulation, whichever is more restrictive. 17 ~- -~~~ (E) Lots without Public Street Frontage. Lots without public street frontage that existed upon the effective date of this ordinance shall be allowed signage based upon the applicable district regulations as provided for in Section 30-93-13 of this ordinance. Permitted signage shall be calculated based upon the frontage width of the lot that parallels the nearest public street. (F) Clearbrook village overlay district. Signage within the Clearbrook village overlay district should be planned, designed and installed to complement a buildings architectural style. All signage within the Clearbrook village overlay district shall comply with C-1 office district regulations with the following exceptions: 1. Lots within the Clearbrook village overlay district shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. Signage placed on a building wall shall occupy less than five (5) percent of the facade of that wall. 3. All freestanding signs shall be of a monument design and shall meet the following criteria: a. Monument signs, including their structure, shall not exceed seven (7) feet in height, or ten (10) feet in width. b. Signs shall be channel lit, ground lit, or top lit with a shielded light source so as not cast light onto the path of traffic or on any adjacent road or property. 4. No establishment shall be allowed more than three (3) signs. 5. A maximum of two (2) directional signs shall be allowed per lot, and no directional sign shall exceed two (2) square feet in size. 6. The following signs shall be prohibited in the Clearbrook village overlay district: a. Off-premises signs. b. Temporary signs. c. Portable signs. d. Roof signs. (Ord. No. 42694-12, § 25, 4-26-94; Ord. No. 72595-9, § 1, 7-25-95; Ord. No. 042799-11, 18 p- i<<; Sec. 30-93-15. Variances. (A) Requests for variances to these sign regulations shall follow the procedures outlined in Section 30-24 of the Zoning Ordinance. The board of zoning appeals, in considering any variance request, shall follow the guidelines of this section, and section 15.2-2309 of the Code of Virginia, (1950), as amended. The power to grant variances does not extend to an economic hardship related to the cost, size or location of a new sign, or to the convenience of an applicant, nor should it be extended to the convenience of regional or national businesses which propose to use a standard sign when it does not conform to the provisions of this section. (Ord. No. 042799-11, § 1 a., 4-27-99) Sec. 30-28, Definitions Freestanding sign: A sign which is supported by structures or supports ~x-er~pen-the gre~l, and is permanently affixed to the ground, and is independent of any support from any building. Portable sign: A self-supported sign that is designed to be moved easily, and is not permanently affixed to the ground, including but not limited to portable changeable message cabinets and sandwich signs. Roof sign: A sign attached to a building, wall, or the roof of a building in which the sign height exceeds the highest point of the building. Temporary sign: Any sign ,other than a portable sign, which is temporarily affixed to the ground, a building or other structure, including, but not limited to banners and flags, and/or an on-premise sign applying to a seasonal or brief activity such as, but not limited to, summer camps, horse shows, yard sales, Christmas tree sales, business promotions, auctions and carnivals. For the purposes of these regulations, on-premises real estate signs and sings displayed on active construction projects shall be considered temporary when displayed in accordance with Section 30-93- 8. 19 ACTION NO. ITEM NO. ~~ ' Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 18, 2003 Work Session on FY2003-2004 Departmental Budget Presentations Brent Robertson Director of Management and Budget Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session has been set aside for Roanoke County operating departments to present their FY2003-2004 budget requests to the Board of Supervisors. Meetings have been scheduled from now through late March to allow the Board the opportunity to review and ask questions about each department's operations. The following departments are scheduled to present their budgets: • Police/E-911 Maintenance • Information Technology • Commissioner of Revenue • Parks, Recreation, and Tourism • Real Estate Valuation Attached you will find each department's Business Plan and Additional Funding Requests for FY2003-2004 that will be used to facilitate the presentation. a,~ POLICE DEPARTMENT MISSION To provide excellent traditional law enforcement services while developing new and innovative approaches to the delivery of, and constructive evaluation of, those services. The Department will protect Constitutional rights and maintain public confidence by forming an alliance with the community to best use available resources to identify apprehend and prosecute those who violate the law. GOALS and OBJECTIVES Maintain an efficient and effective uniform patrol response to citizen's calls for service. • Enhance data collection of calls for service. ^ Improve RMS capabilities. • Enhance response times. ^ Create a new patrol district. • Create one new patrol district. ^ Divide the present patrol district 3 into two separate patrol districts. • Enhance the Crisis Intervention Team. ^ Continue to enlarge and train members of the Crisis Intervention Team. Provide effective and efficient follow-up investigations of serious crimes. • Improve clearance rates for assigned cases. ^ Enhance the use of solvability factors. ^ Create at least two new Detective positions for general assignment. • Continue efforts to reduce domestic violence. ^ Continue to support and enhance the Violence Against Women Grant. • Improve effectiveness of white-collar crime unit. ^ Create at least one new Detective position for the unit. • Enhance the Evidence Recovery Unit. ^ Send additional personnel to the State sponsored Evidence Collection School. Maintain efforts to control drug related crimes. • Continue to target juvenile drug involvement. ^ Continue to work cooperatively with the schools through the SRO program. • Continue involvement in regional and local drug task forces. ^ Continue the assignment of one full time Detective to the task force. ^ Increase drug related arrests. ^ Continue to develop informants to increase drug arrests. a~ Provide effective communications through the E-911 Center including Emergency Medical Dispatching (E.M.D.) • Maintain E.M.D. certification for all Communication Officers. ^ Ensure initial training for new hires and continued in-service training. • Obtain MDT's (Mobile Data Terminals) for Department personnel. ^ Continue to purchase MDT equipment until all patrol vehicles are so equipped. • Prepare for cellular E-911 responsibilities. ^ Continue preparations for Phase II E-911. • Upgrade Computer Aided Dispatch (CAD) system. ^ Research and bid out new CAD system. Integrate records management and storage to facilitate analysis for pro-active law enforcement. • Integrate Data Imaging with the Records Management System (RMS). ^ Continue to enhance the current scanning system. • Expand prisoner processing/photography capabilities. ^ Continue to support and enhance the Live Scan photography system. Develop procedures, policies, and programs to increase positive interaction between officers and the citizens we serve. • Enlarge and enhance our community oriented policing efforts. ^ Continue the Citizen's Police Academy, the Advanced Citizen's Academy, and Neighborhood Watch programs. • Increase the positive citizen interaction with uniformed patrol officers. ^ Continue to increase the number of officers attending Neighborhood Watch meetings and other concerned citizens group meetings. • Participate in the Roanoke Valley Television Program (RVTV). ^ Use the RVTV program to help locate/apprehend wanted persons. Strive to hire, train, retain, and promote the best available personnel. • Continue to recruit, select, and hire the best-qualified personnel. ^ Expand the Department's presence at job fairs. • Continue to offer quality training to officers. ^ Continue both in-house and Academy training opportunities for all personnel. • Implement retention strategies. ^ Continue to enhance the Department's mentoring program. • Continue to use line level personnel in the team decision-making process. ^ Continue Department committees that afford input by line level personnel. • Promote the best available personnel. ^ Continue the Department's educational strategy. Maintain National Accreditation to ensure professional policies and procedures. • Continue to ensure Department compliance with all CALEA standards. ^ Conduct regular policy review to ensure that policy is in standard compliance. Documentation of CALEA standards. ^ Ensure regular file maintenance for proofs of compliance. Promote highway safety. • Maintain active traffic programs to reduce loss of life and property damage. ^ Continue and expand the use of DUI traffic checkpoints. 2 a.~ Conduct selective enforcement to reduce accidents in targeted areas. ^ Continue to do analysis on traffic crashes to identify high crash areas. ^ Increase the number of targeted enforcement activities based on analysis. Continue to seek traffic related grants. ^ Apply for available grants through the Department's grant coordinator. Enhance Occupant Protection training. ^ Support and expand child seat installation and safety programs. Maintain an effective and efficient domesticated animal control function. • Determine necessary staffing requirements for the CSO function. ^ Continue to conduct calls for service analysis to determine CSO staffing needs. • Strive for pro-active enforcement of animal control ordinances once optimum staffing levels are achieved. ^ Continue to expand the domesticated animal licensing program. Provide career development to all personnel. • Create and adopt a Supervisor's guide. ^ Develop the Supervisor's guide based on relevant management techniques. • Enhance the use of Career Development sheets. ^ Use Career Development sheets to identify training needs and requests. Enhance the Department's fiscal resources. • Maximize the use of the Department's grant coordinator. ^ Expand the number and type of grant applications. 3 Police Department Budget Preparation ~_ ~ , ~ FY 2003-2004 Initial Target Allocations and Additional Funding Requests ~~ _~.- Budget,.;- Target ''% .Additional`< ;:.Cate o ~FY 2003 ~ - FY 2004 ~' Chan e :. ~'Re_ oasts Personnel $395,492 Operating 299,619 Capital Information under Review 726,564 Transfers i bl Will be ava la e Total Tuesday, February 25, 2003 $1,421,675 Tofal Posifions 9 Summary of Additional Funding Requests ~.Cs„ o ~'pescn tlon ~ :- , `'~ -= ~~ •:"Casf ~. -}~~~.f ~~` aJu~stificatlon } J }~°`,~: ,>' Personnel Police Officers- 6 (Uniform) 222,864 per study previously submitted to the Board Criminal Investigators -3 (Criminal) 126,625 to cover increase in workload Vice Overtime Funding 25,000 State Grants no longer available Dept. Share of Grants 21,003 State Grants /matching Sub-total 395,492 Operating Costs for the 6 additional officers 80,274 includes Academy dues, guns, badges, etc. Gasoline (Uniform) 71,736 To cover projected cost increase Costs of the 3 additional investigators 40,137 includes Academy dues, guns, radios, etc. SPCA Boarding Fees 92,442 to cover County's share per agreement CALEA Fees 15,030 Accreditation fee /visits Sub-total 299,619 Capital Vehicles - 13 (Uniform) 272,311 13 patrol vehicles exceed replacement mileage Vehicles - 6 (Uniform) 125,682 6 vehicles for requested new positions Mobile Data Terminals (Uniform) 37,200 for installation in new vehicles CSO Truck (Uniform) 23,706 one truck over replacement mileage-animal control Digital Cameras (Uniform) 19,950 Savings in film costs, processing, and time Vehicles -3 (Criminal) 55,515 3 vehicles for requested Criminal Investigators Mobile Data Terminals (Services) 192,200 MDT for each vehicle Sub-total 726,564 TOTAL REQUEST $1,421,675 ~= ~~.-~ Police Department Budget Preparation ~~ FY 2003-2004 Initial Target Allocations and Additional Funding Requests 'Cate or Budget FY 2003 Target FY 2004 % Chan a Additional Re uests Personnel $6,756,052 $6,730,015 -0.39% $395,492 Operating 826,520 827,480 0.12% 299,619 Capital 335,647 335,647 0.00% 726,564 Transfers - - - - Total $7,918,219 $7,893,142 -0.32% $1,421,675 Total Positions 149 149 0.00% 9 Summary of Additional Funding Requests :`::Cate or Descri tion . "rt ~ `Cost :'~~ ~ Justification - . Personnel Police Officers- 6 (Uniform) 222,864 per study previously submitted to the Board Criminal Investigators -3 (Criminal) 126,625 to cover increase in workload Vice Overtime Funding 25,000 State Grants no longer available Dept. Share of Grants 21,003 State Grants /matching Sub-total 395,492 Operating Costs for the 6 additional officers 80,274 includes Academy dues, guns, badges, etc. Gasoline (Uniform) 71,736 To cover projected cost increase Costs of the 3 additional investigators 40,137 includes Academy dues, guns, radios, etc. SPCA Boarding Fees 92,442 to cover County's share per agreement CALEA Fees 15,030 Accreditation fee /visits Sub-total 299,619 Capital Vehicles - 13 (Uniform) 272,311 13 patrol vehicles exceed replacement mileage Vehicles - 6 (Uniform) 125,682 6 vehicles for requested new positions Mobile Data Terminals (Uniform) 37,200 for installation in new vehicles CSO Truck (Uniform) 23,706 one truck over replacement mileage-animal control Digital Cameras (Uniform) 19,950 Savings in film costs, processing, and time Vehicles -3 (Criminal) 55,515 3 vehicles for requested Criminal Investigators Mobile Data Terminals (Services) 192,200 MDT for each vehicle Sub-total 726,564 TOTAL REQUEST $1,421,675 ~~ "' Information Technology The Information Technology Department provides computer systems development, service support, and radio communications for County departments, the Town of Vinton and Explore Park. MISSION To support quality and innovative technology solutions, which meet the Board of Supervisors Technology goals; and enable County Departments and other agencies to deliver their services to Roanoke County citizens in a timely, cost effective and convenient manner. Divisions/Units within the Department (if applicable): • 461000 -Administrative • 461100 -Operations • 461200 -Development • 461300 - PC/Telephone • 461400 -Networks • 461500 -Communications • 461600 -Technical Services GOALS and OBJECTIVES To ensure that Roanoke County can continue to transact business for its citizens once HP terminates support of our main computer system on December 31, 2006. Objectives: • To migrate all applications from the HP MPE/iX platform within the next 5-7 years. • To select the best, most cost-effective, hardware and software with which to support Roanoke County's' business objectives. • To move the major revenue generating/collecting applications off of the HP computer system prior to the "December 2006 end of support deadline. • To move the remaining County applications off of the unsupported HP computer system by fiscal year 2007-08. • To complete implementation of the infrastructure changes necessary to support the new platform and applications. • To complete implementation of the staffing requirements needed for support of the new platform and applications. • To provide the initial training needed for migration and support of the new platform and applications. • To plan and implement the Phase I portion of this project, migration of the Building Permits and Business License systems. • To complete the acquisition portion of Phase II of this project, migration of the RE Valuation/Billing systems. • To plan and begin implementation of the RE Valuation system. ~• Strategies: ^ Identify the applications to be moved and a target date for each. ^ Work with the affected departments to complete a needs assessment for their applications. ^ Work with Purchasing to issue a competitive solicitation to purchase the applications. ^ Work with the affected departments to develop and execute an implementation/training plan for each application. ^ Complete the consolidation of servers by moving data and users to the new hardware. ^ Evaluate staffing needs and take appropriate steps to fill those needs. Protect the County's investment in technology and information. Objectives: • To prevent unauthorized access to the County's IT systems. • To ensure the ability to recover from catastrophic loss of systems. • To ensure the performance of communications, computer software/hardware continues to meet departmental needs. Strategies: • Monitor and enhance the County's network security as needed. • Evaluate, modify and test disaster recovery plan on a regular basis. • Install and utilize network management software. • Ensure redundancy technology is implemented for critical hardware/software. • Evaluate the feasibility of combining voice and data communications from a cost, performance and management standpoint. Eliminate "islands" of information and enable data sharing internally and globally. Objectives: • Implement compatible standards for hardware, communications, operating systems, databases and applications. • Utilize the Internet and Intranet in building a 24x7 government. • Provide a single and central database of real estate information to be used by all departments and applications (GIS, PD, Fire & Rescue, etc). • Implement the right technologies to facilitate the sharing of information. Strategies: • Standardize servers and operating systems. • Develop and implement a plan for providing appropriate government services over the WEB. • Train application services staff in the latest WEB-centric development tools. • In cooperation with affected departments, develop and implement a Real Estate Information System (REIS) that would be the master database for all information related to a property. • Continuous evaluation, recommendation and implementation of new technologies consistent with the County's long-range plans. 2 a.h • Maintain and upgrade, as needed, e-mail/work flow systems that meet the increasing demands for the sharing of information. Provide reliable operation of the regional 800 MHz radio system. Objectives: • Perform preventive maintenance on all system assets. • Provide system training to all communications technicians. • Fill personnel vacancies with highly skilled and qualified individuals. • Replace or upgrade all system hardware and software as appropriate. • Keep abreast of the issues and needs affecting public safety Strategies: • Plan and implement a yearly preventive maintenance schedule. • Provide initial training to all technicians and provide follow-up training as required. • When vacancies occur, recruit the best applicants possible by advertising regionally, through the Internet and through regional military bases. • Promote the replacement of old and outdated equipment through the Public Safety team. • Provide information for possible upgrades to system to the Public Safety team. • Attend all Public Safety budget sub-team meetings. Provide reliable telephony services. Objectives: • Provide system training to all telephone communications technicians. • Replace or upgrade all telephone systems throughout the County as needed. • Implement telephone moves and additions as required. • Repair telephone troubles. Strategies: • Reduce the number of different makes and models of telephone systems, thus reducing training requirements and necessary spare parts inventory. • Provide training as required to all telephone technicians for all County-owned telephone systems. • Plan for telephone troubles, moves and additions, maintain spare parts inventory and make technicians available to complete work orders. • Maintain sufficient test equipment, tools and other equipment to complete repairs, installations, and modifications for phone systems. Evaluate emerging technologies for appropriate implementation. Objectives: • Be informed of emerging trends and technologies. • Maintain contacts within the technology industry. • Understand the technology needs of all County departments. • Understand the budget process as it relates to technology. ~_~, ~ Strategies: • Maintain membership in state and national technical associations. • Subscribe to association journals, periodicals and Internet sites. • Attend trade conferences and shows. • Actively participate in the local Technology Council CIO Forum(Chief Information Officer) • Maintain an open line of communication with all County departments. • Network with peers throughout the state. 4 - ~ Information Technology ~ ` Budget Preparation ~ ~ ~ FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate or Budget - ,, FY 2003 ? Target _ FY 2004 , - < ~- ;% '- .Chan a ;Additional Re, uests Personnel $1,704,143 $1,851,066 8.62% - Operating 722,564 770,164 6.59% - Capital 115,987 105,400 - Total $2,542,694 $2,726,630 7.23% - Total Positions 29 31 6.90 % - Summary of Additional Funding Requests All additional funding requests have been included in the Capital Improvement Program • C.. ~I ' Commissioner of the Revenue MISSION The Roanoke County Commissioner of the Revenue will provide fair and equitable assessments of personal property as set forth by the Code of Virginia, Title 58 on Taxation and the Code of Roanoke County. GOALS, OBJECTIVES, and Strategies To improve efficiency and effectiveness of service provided by the Commissioner's office. • Objectives: To more promptly recognize and address filing discrepancies and to enhance monthly reporting capabilities related to the prepared food and beverage tax and County excise tax. • To follow new Federal and State goals for filing income tax returns. • To assess accurately 116,500 vehicles in Roanoke County. • To improve the assessment process for diversified and tangible properties employed in a trade or business and employ auditor. Strategies: Utilize IT staff and conduct research to identify affordable computer software that could improve administration of the prepared food and beverage and excise taxes. • Maintain records and file state returns using paperless methods. • Reassess services at the DMV satellite location at Crossroads Mall. • Assess by original cost, use on-site audits, and define and classify subjects of taxation. • Possible partnership with DMV to be funded by the DMV. Commissioner of the Revenue ``~_ ~ , ~., Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests ~:_ r ~ r Cate o ~ Budget -': ' FY 2003 ~~` Target ` FY 2004 ~~~ ~ ~ % ~ ,~ ~ , r Chan e~... :~ Additional Re uests Personnel $574,860 $582,622 1.35% $31,327 Operating 63,305 63,305 0.00% 4,500 Capital - - 5,800 Total $638,165 $645,927 1.22% $41,627 Total Positions 15 15 0.00% 1 Summary of Additional Funding Requests ~~C~te ©r h 1~~ ~ ~~~ ~`'.De~sc"t' tion~ ~ a ~}eY 7~ `~,.,_Cost,' ~ ~ ~•.- ...~ .. .~ _~'¢ ~;~us~~fication~~ Personnel Tax Clerk III 31,327 Inadequate staff for audits Sub-total 31,327 Operating Books & Subscriptions 500 To cover cost increase Telephone 2,000 To cover cost increase Printed Forms 2,000 To cover cost increase /tax forms Sub-total 4,500 Capital Data Processing Equipment 4,800 Replace worn out Equipment Printers 1,000 Replace broken printers Sub-total 5,800 TOTAL REQUEST $41,627 2 ~. ~.. Parks, Recreation, and Tourism Recreation and Tourism Divisions MISSION The vision of the department is to be a leader in providing essential, diverse, and innovative leisure services that enrich the quality of life for all citizens while enhancing the prosperity of our community. The mission of the department is to develop, manage, and improve leisure services, facilities, and tourism opportunities that make the County of Roanoke a better place to work, play, and live. GOALS, OBJECTIVES, and Strategies To provide basic level community services as determined by the County board of Supervisors. Currently these service areas are youth athletics, therapeutic recreation services, and programs for senior adults. These programs represent those services, which are subsidized by the General Fund to reduce the cost to citizens. • To provide organized recreation level youth sports leagues in baseball, softball, basketball, football, soccer, and cheerleading for Roanoke County children, ages 6 through 18 in accordance to the standards established by the Roanoke County Parks, Recreation, and Tourism Department's Community Use Manual. ^ To increase community awareness of recreation youth sports philosophy, rules, regulations, and partnerships through the bi-annual youth sports newsletter, the community use manual, monthly Club President's Council meeting, and pre and post season sports coordinator's meetings. ^ To meet with the Regional Sports Committee to develop regional approaches and coordination of youth athletic programs. ^ To maintain the current level of services for youth athletics and to improve the quality of the existing services offered. ^ To continuously monitor and evaluate services through citizen, participant, and staff feedback. • To provide comprehensive therapeutic recreation services for individuals of all ages with disabilities, specializing in services for the developmentally disabled, visually impaired, hearing impaired, head injured, and psychiatrically disabled. ^ To provide the Summer ACE program (licensed special needs day care program) for individuals with moderate to severe developmental disabilities, ages 5-21 and to provide inclusive school-break day camps for children, with and without disabilities, ages 5-12. ^ To provide programs for the general public who are interested in sign language communications. ^ To meet the requirements of the Americans with Disabilities Act of 1990 to prevent discrimination against persons with disabilities in the provision of Department services. ^ To maintain existing grants, general fund appropriations, fee revenue, and partnerships to provide the existing level of services for individuals with developmental disabilities, visual impairments, psychiatric disabilities, head injuries, and hearing impairments. ^ To provide reasonable accommodations as requested by qualified individuals with disabilities in general recreation programs offered by the Department. d}• 1 ^ To provide the SOAR program, leisure counseling for individuals with disabilities, to assist them in finding leisure opportunities in the community. ^ To assist the Department in making facilities, services, programs, policies, procedures, and information accessible to individuals with disabilities. ^ To work with Roanoke City and Salem Parks and Recreation Departments to develop regional cooperative Therapeutic Recreation Services. ^ To continuously monitor and evaluate services through citizen, participant, and staff feedback. To provide a diverse countywide leisure services program of educational, recreational, and social activities for senior adults, age 60 and over at department centers and satellite facilities throughout the county. ^ To develop a targeted marketing campaign to increase participation in the senior adult program in the Hollins, Glenvar, and Mason cove areas and to increase participation in adult programs at the Brambleton Center. ^ To work with Roanoke City and Salem Parks and Recreation Departments to develop regional cooperative senior adult programs and services. ^ To continuously monitor and evaluate services through citizen, participant, and staff feedback. ^ To increase the success rate of senior adult programs by 5%. ^ To increase participation in the senior adult satellite programs by 10%. ^ To continue development of senior adult services at the Walrond Senior Center and to increase participation by 5%. To provide a wide variety of quality cost effective fee-based facilities, recreation programs, and services for citizens of all ages and abilities. • To maintain and operate the Brambleton Community Center, the Brambleton Teen Center, the Walrond Senior Center, Craig Recreation Center, the Catawba Community Center, and Camp Roanoke. ^ To increase community rentals of the Brambleton and Craig centers by community groups and organizations by 15%. ^ To serve as a partner with the Catawba Valley Ruritan Club for the operation and scheduling of the Catawba Community Center. ^ To develop a marketing campaign to raise public awareness of facility rental opportunities. ^ Improve the safety and security of staff and patrons at Brambleton Center. ^ Improve appearance and functionality of Brambleton Center. To offer a wide variety of cost effective and innovative fee-based programs and services in the following special interest areas: adult leisure services, youth services, teen programs, outdoor education and adventure, and adult athletics. ^ To provide a wide variety of fee-based specialty youth athletics camps and clinics, senior adult social events and trips, and community disability awareness services and programs. ^ To provide a minimum of 8 state licensed after school and 1 summer childcare programs utilizing Roanoke County elementary schools. ^ To develop an effective marketing campaign to increase citizen registration and participation in all recreation programs and services through three direct mailed program catalogs annually supplemented by public service announcements, flyers, and other media opportunities. ^ To continuously monitor and evaluate services through citizen and staff feedback. 2 '"~ 1 ~' • Y,"Jj ^ To increase the success rate of recreation programs offered by 10%. € ~' ^ To increase net revenue by 5%. ^ To increase program registration by 10% in existing core programs. ^ To provide 8 weeks of residential summer camps at Camp Roanoke's and to promote day use of the challenge course and other camp amenities. Develop a strategic marketing campaign for key core programs and Camp Roanoke to fill 50% of the traditional camp slots available. ^ Increase corporate and organizational training and teambuilding programs on the Camp Roanoke Challenge Course by 10%. Develop a marketing program for churches, businesses, schools, scouts groups, and corporations to promote Camp Roanoke training and rental programs, outdoor education custom programs, corporate picnics, and adult athletic sports organizations. ^ To increase Teen Center and Saucers Cafe drop-ins and memberships by 10%. Develop 3 new teen summer camp programs and increase participation by 15%. ^ Maintain the number of childcare staff at the state standard ratio for staff to children. Recruit and retain staff at a minimum of 85% of positions available. Develop a childcare staff recruitment and retention program to reduce vacancies. ^ Develop a strategic marketing plan to increase adult sports participation by 10%. ^ Offer a youth summer camp program at the Craig Center for children ages 5- 12 and encourage parent and community involvement to improve the program. To provide quality entertainment and special events that encourage tourism and economic development in Roanoke County and a series of minor events designed for families and children. To begin the process of developing a plan that will position Roanoke County along with the entire Roanoke Valley as a desirable tourist destination. • Continue the upgrade and expansion of all special events held at Green Hill Park and other County locations including support of Explore Park initiatives. ^ Add two additional major events. ^ Develop Renaissance Faire into an educational opportunity for the school system. ^ Explore new funding/sponsorship opportunities and coordinate with other area events/organizations and attractions to expand and enhance existing activities. ^ Work with the Parks Division on site development. ^ Research other events to enhance our event offerings. • Begin the process of developing a plan that will position Roanoke County along with the entire Roanoke Valley as a desirable tourist destination. ^ Develop collateral materials to promote tourism within Roanoke County and work with other localities and attractions to provide information for tourism. ^ To assist Explore Park in the implementation of their goals and objectives. ^ Seek support from the community to re-establish a First Night event. ^ Develop a regional event to attract both visitors and participants to Roanoke County. ^ Enhance and expand Renaissance Faire into aregional/signature event. 3 Parks, Recreation and Tourism Budget Preparation ~ v~• FY 2003-2004 Initial Target Allocations and Additional Funding Requests ....Cate 'o .Budget.- ~ FY 2003 _ :Target ~t FY2004 ~ =~...-~ % : ~~ Chan e ~' .~ Additional ' Re nests Personnel $1,436,178 $1,393,497 -2.97% $40,419 Operating 974,574 988,305 1.41 % - Capital - - - - Total $2,410,752 $2,381,802 -1.20% $40,419 Total Positions 27 26 -3.70% 2 Summary of Additional Funding Requests - Cate" o Descri tion- ~ - . ..Cost k ~' y .. e;. ~' '~ '.`:. ~-~ : Justification" "" ` Personnel Marketing Technician 27,578 to take programs and services to the next level Rec./ Spec Events Technician 12,841 Convert to a full-time position Sub-total 40,419 Operating - Sub-total - Capital - Sub-total - TOTAL REQUEST $40,419 4 ~P-~~ ~• ~ Parks, Recreation, and Tourism MISSION The Parks Division will maintain County Parks and other public lands at a level consistent with user satisfaction and resource allocation. It is our commitment to provide safe and attractive facilities to serve the citizens recreational and leisure needs including but not limited to; grounds maintenance, E-911 signage support, youth athletic facilities, snow removal and county wide emergency response, support of special events, special projects and community involvement. GOALS/OBJECTIVES To provide safe and well-maintained grounds, landscaping, and outdoor structures at parks, and County owned facilities. • To maintain a current inventory of all grounds and facilities requiring maintenance. • To develop maintenance plans for the routine care of all grounds and facilities based on industry recognized standards for the items maintained and their projected use. • To evaluate the efficiency and effectiveness of all work performed. • To develop annual maintenance plans to repair outdoors structures and grounds. • To evaluate equipment and materials available to the market to ensure maintenance is executed in a timely manner while achieving aesthetically pleasing results. To provide street signs according to Roanoke County and V-DOT standards in support of the E-911 System. • To maintain the integrity of the E-911 system by fabricating and installing street signs throughout the county. • To indentify private road intersections that require Stop or Yield signs and the install and maintain these signs. • To replace remaining street signs and intersections with high intensity material for increased driver visibility. • To replace signs in support of the new Private Road Identification Program. • To maintain a cost efficient sign shop operation that provides prompt and quality service to the county and its citizens. To provide safe and playable athletic fields for youth and adult sport leagues and the citizens of Roanoke County. Maintain the Facility needs Assessment Document. To manage a ballfield renovation program for planned field repairs, which improves player safety, reduces maintenance costs, and encourages player development. To maintain communication with all user groups to encourage joint efforts in facility maintenance and improvements. 5 ~-~,d • To develop maintenance plans for routine and annual maintenance needs of each facility. Support the Emergency Operations Plan and provide snow removal and support to all county buildings. To maintain a prioritized snow removal plan for county facilities in order to maintain access and reduce potential public injury. To train all staff on proper truck and equipment operation and follow set procedures to reduce potential damage or injury to staff, public, and facilities. To maintain open communication between all departments for current updates on facility conditions to allow for proper field decisions during an emergency. To support Parks, Recreation and Tourism special events and programs and execute work orders from all County Departments. • To continue developing Sports Marketing initiatives for Tournaments and Events that result in economic impact for local businesses and Roanoke County. • To assess the support needs for each special event and program. • To provide staff training to effectively support each event. • To manage a work order program for all county departments that effectively processes all requests while minimizing the impact to existing workloads. To manage special projects that maintains or improves the appearance of County properties and encourages community involvement. • To maintain a Projects team that supports the daily parks maintenance operation while having the ability to make repairs and construct improvements to county properties. • Support community participation for parks and facility improvements to foster public ownership and pride. TOP FIVE PRIOR YEAR ACCOMPLISHMENTS Completion of Hollins Park Co-Hosting of the N.S.A. World Class B Girls Softball Tournament Developing Roanoke County Sports Marketing Initiatives with economic impact Support to Recreational Programs and Special Events Support to the CIIF Program for general park improvements DEPARTMENTAL BUDGET SUMMARY 6 Parks, Recreation and Tourism ` ~._ ~;~, Grounds Maintenance Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate o ~ _Budget '' FY 2003 Target: FY 2004 %' Chan a Additional Re uests Personnel $1,114,684 $1,230,450 10.39% $27,341 Operating 481,452 475,056 -1.33% - Capital - - - 818,125 Total $1,596,136 $1,705,506 6.85% $845,466 TofaJ Positions 30 31 3.33 % 1 Summary of Additional Funding Requests •'~Cate o ."' Descr~~ tion ~ °- Cost 'Justification` ~ '` Personnel FT Sign Technician 25,341 upgrade part-time to full-time Part-time Salary increase 2,000 2% annual salary increase for PT employees Sub-total 27,341 Operating Sub-total - Capital Vehicles - 14 total 228,925 replacement of high mileage vehicles Mowers /Machinery 49,700 replacements and attachments Lighting /Fields-Tennis Courts 215,000 replacements and upgrades Playground replacement 112,500 replacement for public safety Picnic Shelter Improvements 17,000 water and electric to several park shelters Parking Lot -paving 105,000 New paving /repair damage B~Ball and Tennis Court Re-surfacing 90,000 will result in closings if not repaired Sub-total 818,125 TOTAL REQUEST $845,466 7 Parks, Recreation and Tourism Total -Fund 100 Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Categor Budget `FY 2003 - Target FY2004 % Chan e Additional Re nests Personnel $2,550,862 $2,623,947 2.87% 67,760 Operating $1,456,026 $1,463,361 0.50% - Capital - - - 818,125 Total $4,006,888 $4,087,308 2.01 % $885,885 Total Positions 57 57 0.00% 3 Parks, Recreation and Tourism + ~' ~ ~`' additional funding requests -Revised Budget Preparation FY 2003-2004 ~ #,~, ~; k , Initial Target Allocations and Additional Funding Requests Cate or Budget FY 2003 Target FY 2004 % Chan a Additional Re nests Personnel $1,436,178 $1,393,497 -2.97% $50,479 Operating 974,574 988,305 1.41 % 7,000 Capital - - - 154,700 Total $2,410,752 $2,381,802 -1.20% $212,179 Tota! Positions 27 26 -3.70% 2 Summary of Additional Funding Requests Cate or Descri tion Cost Justification. Personnel Marketing Technician (FT) 27,578 to take programs and services to the next level Rec./ Spec Events Technician 12,841 Convert to a full-time position Part-time staff 8,354 support and adjustments Part-time staff 1,706 increase for Therapeutic Rec. Services support staff Sub-total 50,479 Operating Small equip. and supplies 5,000 to support major events Advertising 2,000 cost of classified advertising for vacancies Sub-total 7,000 Capital Swimming Pool-Camp Roanoke 125,000 to support summer youth camp program Data Proc. Equip. -replace 10,500 replace 6 PC's and software Data Proc. Equip. -replace 3,700 replace Marketing PC & software Site Improvements 10,000 Pave gravel road to eliminate dust Building Improvements 5,500 Log cabin and Walrond Senior Center Sub-total 154,700 TOTAL REQUEST $212,179 ~.~,d Parks, Recreation and Tourism Total -Fund 100 ~,.~~~~~-..R.~ revised as of 2/24/03 Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests ' Cate or .: Budget FY 2003 - '-Target ;'~ FY'2004 - % 'Chan e Additionai` Re uests Personnel $2,550,862 $2,623,947 2.87% 77,820 Operating $1,456,026 $1,463,361 0.50% 7,000 ital Ca - - - 972,825 p Total $4,006,888 $4,087,308 2.01% $1,057,645 Total Positions 57 57 0.00% 3 Roanoke County Parks, Recreation, ~ Tourism ~ -°~ '~ FY 2003-04 Budget Review 1 r The General Fund allocation covers the indirect costs of administration, personnel, facility utilities, and office operation functions for the division. The budget funds the cost of full time professional staff with the challenge to cover program and service costs through user fees. The General Fund budget request for FY 2003-04 is: Operating $ 233,865 (14%) Personnel (FT & PT) $1,393,497 (86%) 26 FT staff Tourism (CVB & Explore Park) $ 754,440 (pass through) Total $2,381,802 From a philosophical standpoint, the Board of Supervisors has determined that Youth Athletics, Therapeutic Recreation Services, and Senior Adult Services are the basic levels of service that shall be subsidized. Operating budgets for these three sections are higher for this reason. User fees that are represented in the Fee Class Accounts cover the direct costs for programs and services. Direct costs are defined as instructors, support staff, specialized equipment and supplies, and supervision for rentals. The division collects an average of $750,000 annually in user fees to cover direct costs of programs and services. SERVICE INVENTORY ~ PARTICIPATION: FY 2001-2002 Number of Programs Number of Panticipants Licensed After School Childcare Sites (36 weeks per site) 7 231 Licensed Summer Childcare Camps weeks) 8 215 Licensed Therapeutic Summer Camp (weeks) 8 208 Camp Roanoke Summer Camps (weeks) 10 170 Craig Center Community Programs 10 903 Youth Enrichment Programs and Camps 11 91 Teen Center Programs 366 3170 Camp Roanoke Challenge Course 29 543 Senior & Adult Leisure Programs 191 4018 Therapeutic Recreation Services 120 1842 Lifetime Sports (Tennis & Golf) 30 154 Camp Roanoke Customized Programs 12 92 Youth Athletic Camps & Clinics 10 293 Craig Center Drop-ins 4800 Teen Center Dro -ins 8257 Brambleton Center participant visits 80,000 Walrond Senior Center Participant Visits 4800 Teen Center Members (grades 6-12 275 Catawba Center Bookings 91 630 Brambleton Center Bookings 104 2497 Camp Roanoke Rentals ~ 16 571 I Sponsored Adult Softball Tournament Teams 949 Adult Athletic Teams 91 Adult Athletic Players 1241 Youth Athletic Teams 71 g Youth Athletic Players 8615 Special Event Media Sponsors Donated Advertising $60,000 Special Events (sponsored & co-sponsored) 29 63609 Pagel 2/25/2003 '~~... ~ ~~~.~ 'Y_. Roanoke County Parks, Recreation, and Tourism Parks Division FY 2003-04 Budget Review The General Fund provides for full and part time staff and all operating services for Parks and the Roanoke County Sign Shop. The General Fund request for FY 2003-04: Personnel 1,230,450 Operating 475.056 Total 1,705,506 The Parks Division manages the turf, landscaping and outdoor amenities in the county pazks including: ballfields, sports lighting systems, hard courts, picnic shelters, restrooms, playgrounds, greenways, and open space azeas. Parks is also chazged to manage the grounds at 5 county libraries, office buildings, 11 fire and rescue facilities, 16 school sites, 12 road medians, 2 cemeteries, and several flood-managed properties. Additionally, Parks provides for new/replacement street signs in Roanoke County and supports the E-911 system. Significant growth in the past 10 yeazs through new sites, projects, and support to county programs severely impacted Parks. Within the Pazks staff structure, full time slots were transferred into Grounds, Landscape, Building Project, and Sign Shop crew leaders (specialists) in order to attract the required personnel skills to manage the growth shown below and maintain quality facilities: 1993 2003 Mow/ trim 64 Pro erties A rox 580 acres Mow/ trim 91 Pro ernes A rox. 805 acres M e 39 baseball and softball fields Man e 57 baseball and softball fields Man a 41 soccer and football fields Man a 53 soccer and football fields Man a 25 S its Li tin S stems Man a 42 S orts Li tin S stems Man e 37 School and Park Tennis Courts Man a 38 School and Pazk Tennis Courts S ecial Use Permits 8 Events S ecial Use Permits 18 Events/1931 Hrs Shelter Rentals n/a Shelter Rentals 612 Coun Work Orders 0 Coun Work Orders 72 orders/420 hrs Landsc in No S ecialized Plant Caze Im roved Landsca Caze 37 Sites Non Sanctioned Grou Field Rentals None Non Sanctioned Grou Field Rentals 12 Greenwa s None Greenwa s 4 Project Maintenance: Staff provide basic repairs and improvements to outdoor facilities, i.e., shelter roof replacements, playground replacements, barrier system installations, walk bridges, and contract management on larger repairs. Recent new park projects: Hollins Pazk Starke Park Han ' Rock Greenwa Cam Roanoke Ma flower Park Merriman Com lex Wolfe Creek Greenwa Garst Mill Greenwa Bonsack Park Whis erin Pines Field #2 Northside Com lex Green Hill Pazk Soccer Flds Gatewa Medians Whis erin Pines Tennis Walrond Pazk Fields 3 &4 Oak Grove Pazk Renovation Services: • Mowing and Trimming -Provides weekly mowing at 91 county properties through in-house staff, contract support, and fire and rescue personnel. • Ballfield Caze - Pazks minimally drags infields twice weekly during basebalUsoftball season, and marks for all league games. The annual field preparation includes soils, grading fields, base installation, fencing repairs, etc. During the fall, Parks provides goals, field painting, etc. for league scheduled soccer and football fields. • Agricultural Program -Parks provides aerating, seeding, fertilizing, and special soil amendments to enhance turf azeas at county sites, and school used ballfields. '7.a.e. Real Estate Valuation MISSION To equalize assessments of all real property in Roanoke County, provide excellent information, administer the County's Land Use Program, and insure an effective Board of Equalization GOALS, OBJECTIVES, and Strategies To effectively produce a quality reassessment, which achieves market value, assures equalization, and accuracy. • To appraise 42,600 parcels, and complete the 2004 reassessment as of December 2003. • To achieve an assessed value ratio of 92%+/- • To achieve a Coefficient of Dispersion less than 10.(COD) • To achieve a Price related Differential of 1. (PRD) • To insure all citizens concerns, or appeals are reviewed by the Board of Equalization (BOE) ^ Divide Roanoke County into sub areas consisting of 4700+ parcels, and assign these sub areas to individual appraisers. ^ Require 35% of properties be physically inspected each year. ^ Insure quantity by running production count. ^ Test quality statistically for ASSESSMENT RATIO, COD, and PRD. ^ Provide support for the Board Of Equalization ^ Periodically meet with staff to reinforce our goals and objectives To efficiently develop and provide excellent information to all citizens and all Roanoke County departments. • To keep land books current and accurate through building permits, transfers, change in ownership, and addresses. • To keep real estate files and Internet information accurate, and up to date. • To educate the public in regards to the appraisal process, and provide them information which is available through our office. • To make information available through the Web Site. ^ Insure all information is easily accessible by Internet or phone ^ Insure all inquiries are answered accurately and politely. ^ Confirm sales and other data with owner, real estate agent, or with public documents. ^ Provide assistance to citizens making inquiries on public computers. ^ Speak to Civic groups and clubs, make available handouts, maps, and other pertinent data. ^ Team effort (Community Development, IT, and Real Estate) to enhance information provided by our Internet site. Insure a Land Use program that promotes continued agriculture practices and the preservation of forested and agricultural lands within Roanoke County. • Insure eligibility and compliance of program participants. • Insure accuracy of information provided by participants in the Land Use Program. Insure Land Use Program is administered per Roanoke County ordinance and State guidelines in 58.1 -Tax code of Virginia. Educate and inform the public on the land use program. ^ Physically inspect properties in question for compliance. ^ Keep abreast of Land Use laws and regulations, classes, seminars and manuals. ^ Mail revalidation forms, new applications and program updates to applicants. First phase of HP Migration Project: To define our business processes, and identify functional requirements for a new CAMA system. • Comprehensive definition of current business processes. • Develop flow charts to identify flow of data from other departments as it applies to our business processes. • Define functional requirements for a new Building Permit system, including the definition of required elements to maintain current functionality in our office, in addition to defining future enhancements • .Define functional requirements for a new CAMA system, including the definition of required elements to maintain current functionality in addition to defining future enhancements. • Assessment of hardware needs in preparation for new CAMA system. ^ Staff meeting conducted to: ^ Ensure all business processes are identified ^ Encourage ideas /input for Building Permit and CAMA system requirements ^ HP Migration team meetings to ensure data sharing needs will be met with new Building Permit/Business License and CAMA systems. ^ Gradual upgrade of hardware. Real Estate Valuation Budget Preparation `~"'~~ ~' FY 2003-2004 Initial Target Allocations and Additional Funding Requests ..> ,.,.. Cate o .Budget ; ~~FY 2003` - ,: Target :~ , ~ `FY 20Q4' `" ,:,~,. ~% ~ ~ Chen e ' :Additional `Re uests" Personnel $741,232 $760,250 2.57% - Operating 59,487 60,687 2.02% - Capital 6,500 6,500 0.00% - Total $807,219 $827,437 2.50% - Total Positions 15 15 0.00 % - Summary of Additional Funding Requests No additional Funding Requests 3 r ACTION NO. ITEM NO. P - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 25, 2003 AGENDA ITEM: Work session to discuss the After School for Kids (ASK) program SUBMITTED BY: Pete Haislip Director of Parks, Recreation & Tourism APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for discussion of the After School for Kids (ASK) program by the Parks, Recreation & Tourism Department. ~ 1 Roanoke County Parks, Recreation, & Tourism After School for Kids (ASK) Program `~} - 3 The ASK Program, now in its 15th year in Roanoke County Schools, was the first recreation- based after school childcare program in the state to become a licensed childcare provider. In 1989, the first pilot program was developed by Roanoke County Parks, Recreation, and Tourism at Mason's Cove Elementary School at the request of the principal. The program has grown to serve 12 Roanoke County Elementary Schools. Currently, 269 children are enrolled in the program. Each program site operates Monday through Friday from 2:05 pm until 6:00 pm during the 36-week school year. The department also provides one summer licensed childcare program at Penn Forest Elementary School that operates Monday through Friday from 7:30 am until 6:00 pm. The elementary schools that have the program are: 1. Back Creek 2. Burlington 3. Green Valley 4. Herman L. Horn 5. Mason's Cove 6. Mt. Pleasant 7. Mountain View 8. Penn Forest accordance with Roanoke County Fee Ordinances. The fee is recalculated annually based on current expenses. The fee for the FY 02-03 School Year is: o $43.00 per .meek for 5 days for the first child in the family o $31.00 per week for 5 days for each additional child in the family o $29.00 per week for 3 days for the first child in the family o $23.00 per week for 3 days for each additional child in the family The four additional schools listed below are served through school bus transportation: 9. From Bent Mountain to Back Creek 10. From Oak Grove to Green Valley 11. From Clearbrook to Penn Forest 12. From W.E. Cundiff to Herman L. Horn The ,4SK Program is a fee-based program required to cover all direct casts with user fees in If the program has any net revenue, by county ordinance, it remains with the parks and recreation department for new program development, special projects, and facility improvements. As a result, school sites, park facilities, athletic fields, and equipment the schools and parks and recreation use on a regular basis receive improvements. Roanoke County Parks, Recreation, & Tourism has a successful 15 year partnership with Roanoke County Schools to develop and deliver quality after school and summer childcare services for families. The department has a longstanding commitment to develop and maintain this vital community service and wishes to continue to provide this program. Our goal is, and has been, to have an after school program in every elementary school in Roanoke County. The program is very flexible and staff will work with each school to customize the program to enhance the education goals of the school if requested. The Council of Community Services, over 15 years ago, identified the need for additional childcare slots in the Roanoke Valley. Latch key children had become a major topic of concern and discussion among human service organizations. Roanoke County Parks, Recreation, & Tourism and Roanoke County Schools rose to the challenge and through this partnership were able to create a program that now provides 320 childcare slots daily. We have made the children of Roanoke County a very high priority and dedicated the staff and resources necessary to make this program a success. The ASK Program has made a major difference in the lives of thousands of children and families who have entrusted the care of the us. ;;~ ~ P ~r ~ OF ROANp~.~ ~~ a2 ~~r~xxt~ ~~ ~~~~.~.~ 1838 Parks, DEPARTMENT OF PARKS, RECREATION & TOURISM Recreation and Tourism December 3, 2002 Mr. William A. Irvin, III, Chairman Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 Dear Mr. Irvin: The Roanoke County Parks, Recreation, and Tourism Advisory Commission is an eleven- member commission appouited by the Roanoke County Board ofSupen-isors to represent the leisure needs and interests of the community. The commission has tvdo representatives from each magisterial district and one member at large. Our mission is to advocate for citizen's ser`-ices, programs, and facilities, advise the Director of Parks, Recreation and Tourism and make recommendations to the Board of Supervisors. We understand that the Roanoke County School Board and School Administration are requesting proposals from the private sector to provide after school child care and programming in elementary schools. The commission is very concerned about this decision which could eliminate the ASK (After School for Kids) program, a 14 year old successful partnership between the School Board and Roanoke County Parks, Recreation and Tourism. The department has a longstanding commitment to develop and maintain this vital community service and wishes to continue to provide this program. The Corrunission has been and continues to be a strong supporter and advocate for the After School for Kids Program offered by the department. The department created this program 15 years ago at Mason's Cove Elementary School at the request of the principal, Dr. Bowman. ASK has grown rapidly through the years and currently serves 268 students at eight Roanoke County schools. Children from three additional schools are served through school bus transportation to the nearest site offering the program. The goal of the program is to serve all seventeen elementary schools in Roanoke County, if parents request the service, the principal supports it, and enrollment is sufficient to cover expenses. Our program has been recognized statewide as a leader in after school care, since staff voluntarily pursued State Department of Social Service Licensing and our staff-to-child ratio exceeds minimum standards. Consequently, Roanoke County's ASK program was the first recreation department sponsored program in the state to be licensed. A full-day childcare 1206 KESSLER MILL ROAD • SALEM, VIRGINIA 24153 • PHONE (540j 387-6078 !~ Racvrled Parer ~~ - .. • Page 2 December program is also offered at Penn Forest Elementary each summer for 40 children. The department wants to continue all these services. Staff has not received negative feedback or evaluations from parents or school administrators in regard to the program or working relationships, leading us to question why the School Board wishes to end this very successful partnership. It is important to note the program is self-funded and operates as anot-for-profit service. Any net revenue, by county ordinance, remains with the parks and recreation department for new program development, special projects, and facility improvements. As a result, school sites, facilities, fields and equipment the schools use on a regular basis receive improvements. Additionally, the Roanoke County School System is paid $7,000 annually for extra supplies used by the participants. More importantly we are concerned about the 30 employees who currently work to make ASK the success it is. Parks and Recreation staffwould welcome the opportunity to work with school staff to discuss ways the program can continue as well as help meet the school system's objectives and mission. Sincerely, ~~,G-ems- ~--~~ ~~~~ ~~ ~~`_~~ ~,~ GW(Y~G(n,~c(`/ ~Yl~ Roanoke County Parks, Recreation, and Tourism Advisory Commission Cc: Members, Roanoke County Board of Supervisors Dr. Linda Weber, School Superintendent Dr. James Ga.llion, School Assistant Superintendent Elmer Hodge, County Administration. ..~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 25, 2003 RESOLUTION 022503-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: /~y?Q-~.~~. Q. ~f~~-~- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File T- PETITIONER: Windsor House Inc. CASE NUMBER: 3-2/2003 Planning Commission Hearing Date: May 6, 2003 (Continued from February 4, 2003) Board of Supervisors Hearing Date: May 27, 2003 (Continued from February 25, 2003) A. REQUEST The petition of Windsor House, Inc., to Rezone .67 acres from C-1 Office District to C-2 General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District. (Petition has been continued by the Planning Commission) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION The Planning Commission discussed issues raised at the Community Meeting and decided a continuation was appropriate. E. COMMISSION ACTION(S) Mr. Thomason made a motion to continue the rezoning request for 90 days. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission A ~_ Count~f of Roanoke For Staff Use Only Community Development Date received: I Received by: Planning & Zoning ~ ' ~ - ~ 5204 Bernard Drive Applicarion lee: PC:~a: G`~~. , P O Box 29800 Roanoke, VA 24018-0798 Placards issued: BOS date: if 3~~ 7 (540) 772-2068 FAX (54Q) 772-2108 ~~~ ~ ~- - ~ ~ ~' ~'' Case Number 3 -- ~ ~ ~ a .. rL'LL .~PPGIC.~~'TS Check type of application filed (check all that apply) I X7CRezonin O Special Use ~ Variance g -81~80~ A. , ~p~2 5 Applicants name/address w/zip Phone Windsor House, Inc. ~~~_n~~6 c/o Dr. Enrique Si Iberblatt Fax No. - 0 Brambleton Avenue Roanoke VA 24018 Owners name address w/zip Phone: Same as above for Applicant Fax No. Property Location Magisterial District: Windsor H i 1 3505 Brambleton Avenue VA 24018 Roanoke Community Planning area: Windsor Hi I I , '"~x Map No.: 77 , 09-04-36 Existing Zoning: C-1 Size of parcel(s): Acres: 0.67 acre Existing Land Use: med i ca I c I i n i c j 1ZEZO~VIVG .-l ~'D SPFCL=IL t%SE PER.IIIT .~PPLIG_-i~tiTS (R,`Sl Proposed Zoning: C-2 Proposed Land Use: med i ca I clinic and persona I services (beauty sa I on) Does the parcel meet the minimum Iot area, width, and frontage requirements of the requested district? Yes ~ No ~ IF NO, A VARIANCE IS REQITIl2ED FIIZST. ~ Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No IF NO, A VARIANCE IS REQUIItED FIRST 0 If rezoning request, are conditions being proffered with this request? Yes ~E No V~RIA.VCE ~PPLIC<~VT.~ (~') Variance of Section(s) of the Roanoke Caunry Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WIZ,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE NIISSING OR INCOMPLETE. ! V V R/ V X Consultation 8 1!2" x 11" concept plan X Application fee I Application X Metes and bounds description X Proffers, if applicable Justification Water and sewer application Adjoining groperry owners T hereby certify that I am either the owner of the property or [he owner's agent or contract purchaser and am acting with the knowledge and ~nsent of the owner. WIN By : Owner's Signature Dr. Enrique Silberblatt Its President TI JUSTiFiCAT10N FOR REZONING OR SPECIAL 13SE Pi=RiViIT RI_OUEST Applicant WINCSOR ~OUSc, 1NC. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning distric# classification in the Zoning Ordinance. Brambleton Avenue is a mixed-use zoning district. Almost immediately adjacent to the subject property are many commercial uses, including automobile parts distributorships, restaurants, various retail commercial uses and other beauty salons. The proposed rezoning would result in no exterior changes to the structure and would provide for beauticians to utilize the available space in the subject building. The individuals who will utilize the space work in conjunction with Dr. Silberblatt in his cosmetic surgery business and, as a result of locating the beauty shop in the premises, would be available at all times without the necessity of having two separate operations. Since there will be no exterior renovations or advertising, the impact on the surrounding area wculd be negligible. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The Roanoke County Community Plan allows for commercial uses, including personal service uses, along Brambleton Avenue. The proposed use in the existing structure without any advertising would have no impact on the surrounding neighborhood.- Please describe the impac#(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parksJrecreation and fire and rescue. There will be no adverse impacts on public services and facilities as a result of this operation. T-~ Address of Subject Progert~~ Tax Map No.: A,paiicant's Name: LEGAL DESCR1PTlON 3505 Brambleton Avenue ~~Vindsor Hill Magisterial District r~oanoice County 77.09-04-36 Windsor House, Inc. METES AND BOUNDS BEGINNING at a point on the northerly side of Brambleton Avenue at the southeast corner of the property of Springwood Associates, L.L.C.; thence leaving Brambleton Avenue N. 28° 24' 00" W. 188.77 feet; thence S. 60° 25' 00" W. 173.5 feet to a point on the westerly line of Pinevale Road; thence with the same S. 29° 25' 00" E. 170.85 feet; thence S. 15° ~1' 00" W. 35.58 feet ~to a paint on the northerly line of Brambleton Avenue; thence with the same S. 60° 25' 00" V~J. 151.13 feet to the point and place of BEGINNING. F:\USERS\CBaumgardner\ZONING\Silberblatt-Windsor House LEGAL.doc T- I Address of Subject Property: Tax Map No.: Applicant's Name: PROFFERS 3505 Brambleton Avenue Windsor Hill Magisterial District Roanoke County Portion of 77.09-04-36 Windsor House, Inc. PROFFERS The undersigned owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The uses on the subject property shall be limited to all permitted C-1 uses, and C-2 uses shall be limited to a beauty salon. 2. There will be no advertising for the beauty salon other than identification signs for the location of the business and a sign on the canopy over the entrance. WINDSOR NOUS~, iNC. BY ITS ~r~ s ~ ~ ~~ \\JOLLY\SY5IUSERS1CBaumgardnerlZONING\Silberblatt-Windsor House PROFFERS.doc ~,o~ ~~e o-~ ~~ ROANOKE COUNTY ApZicants name: Windsor Clouse, Inc DEPARTMENT OF Rezoning from Existing C-1 COMMUNITY DEVELOPMENT To proposed Zoning C-2 Tax Map No. 77.09-4-36 ..-- ~ ~ ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 25, 2003 ORDINANCE 022503-5 TO CHANGE THE ZONING CLASSIFICATION OF A 17.034-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF PLANTATION ROAD AT ITS INTERSECTION WITH HERSHBERGER ROAD (TAX MAP NO. 38.16-1-3.9) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF R-4 WITH CONDITIONS UPON THE APPLICATION OF CARROLL INVESTMENT PROPERTIES, INC. WHEREAS, the first reading of this ordinance was held on January 23, 2003, and the second reading and public hearing were held February 25, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 4, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.034 acres, as described herein, and located on the east side of Plantation Road at its intersection with Hershberger Road (Tax Map Number 38.16-1-3.9) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of R-4, High Density Multi-Family Residential District. 2. That this action is taken upon the application of Carroll Investment Properties, Inc. 1 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The subject property will be developed in substantial conformity with the "Preliminary Sketch Plan for Carroll Investment Properties, Inc., Roanoke, Virginia," prepared by GPT Engineering and Surveying, Inc. under date of December 9, 2002. (2) A greenway easement shall be dedicated between Tinker Creek and the centerline of Tinkerbell ~.ane (private access easement). (3) Pedestrian access shall be made available to the Hershberger Road/Plantation Road Intersection. (4) Pedestrian access shall be made available to the adjoining shopping center property line located to the east of the property. (5) A maximum of 272 units (16 units per acre) shall be allowed. (6) The exterior of all buildings shall be substantially brick, hip roofing, and post tension slabs. (7) The number and square footage of units shall be: (a) 76 one-bedroom units, minimum 685 square feet. (b) 156 two-bedroom units, minimum 950 square feet (c) 40 three-bedroom units, minimum 1,456 square feet (8) The following amenities shall be provided: (a) club house (approximately 2,658 square feet) (b) swimming pool (c) laundry facilities (d) tennis court (e) playground 2 4. That said real estate is more fully described as follows: Beginning at a point on the east side of Plantation Road at the northwest corner of the property of CBL Plantation Plaza Ltd. (Tax Map No. 38.16-1-3.3) ;thence with the easterly side of Plantation Road the following courses and distances: N. 25 deg. 25' 56" W. 372.42 feet; N. 19 deg. 43' 18" W. 251.25 feet; N. 27 deg. 20' 29" W. 150.08 feet; N. 30 deg. 14' 36" W. 194.96 feet; N. 18 deg. 25' 50" W. 94.13 feet; N. 07 deg. 51' 08" W. 223.82 feet; thence leaving Plantation Road and with the line of Ethel V. Fulcher (Tax Map No. 38.12-5-6); N. 84 deg. 04' 05" E. 572.46 feet; thence S. 16 deg. 00' 28" E. 441.80 feet; thence S. 15 deg. 28' 10" E. 85.44 feet; thence N. 72 deg. 07' 55" E. 175.10 feet; thence S. 21 deg. 40' 18" E. 236.34 feet; thence S. 34 deg. 38' 30" E. 111.56 feet; thence S. 36 deg. 34' 20" E. 197.11 feet; thence S. 64 deg. 34' 04" W. 749.23 feet to the Point of Beginning, and containing 17.034 acres (excluding the area in the cemetery). 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 IIPI'I III Z ~, ~ ,~~~ i ~~ ~. R2 R2 (~2 _~ - ~_ ~~, ~ ~ \`~ -~ e~ ~,; F ~ r. ~'. ~~~ ~,, ,d.w: a v C 2 G~1 ~ Cz r C~' _ M~C2S ~tOANOKE COUNTY Apticants name: Carrodt Investman Properties, Inc. DEPARTMENT OF Rezoning from Existing R-3 COMMUNITY DEVELOPMENT ~'° proposed Zoning R-4 Tax Map No. 38.16-1-3.9 AGENDA ITEM NO. ~' PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: ~ t I~1 blear (,I VC~ ~Q~LDVU ICS PHONE: ~3 ° f GROUP/ORGANIZATION: l -~Z PETITIONER: Carroll Investment Properties, Inc. CASE NUMBER: 4-2/2003 Planning Commission Hearing Date: February 4, 2003 Board of Supervisors Hearing Date: February 25, 2003 A. REQUEST The petition of Carroll Investment Properties, Inc., to Rezone 17.034 acres from R-3 Medium Density Multi-Family Residential District to R-4 High Density Multi-Family Residential District in order to construct multi-family dwellings located at the east side of Plantation Road at the intersection with Hershberger Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Chris Lowe presented the staff report for this petition. Mr. Natt presented a concept plan of the proposed development. Petitioner gave a brief presentation to the Commission, explaining that they are proposing a high quality apartment community. Mr. Witt questioned whether or not they would be able to fit 13 buildings on the property because of steep grade. The petitioner stated that core drillings had not been done. Mr. Witt then asked how much of the heavy growth of vegetation would be stripped from the land and the petitioner acknowledged that it would be a great deal because of the amount of grading that would take place but they would also like to preserve as much as possible because it would give the site a mature character. Mr. Witt stated that the Core designation was an appropriate area for R-4 zoning. D. PROFFERS 1. The subject property will be developed in substantial conformity with the "Preliminary Sketch Plan for Carroll Investment Properties, Inc., Roanoke, Virginia," prepared by GPT Engineering and Surveying, Inc. under date of December 9, 2002. 2. A greenway easement shall be dedicated between Tinker Creek and the centerline of Tinkerbell Lane (private access easement). 3. Pedestrian access shall be made available to the Hershberger Road/Plantation Road intersection. 4. Pedestrian access shall be made available to the adjoining shopping center property line located to the east of the property. 5. A maximum of 272 units (16 units per acre) shall be allowed. 6. The exterior of all buildings shall be substantially brick, hip roofing, and post tension slabs. •' 7. The number and square footage of units shall be: ~~ a. 76 one-bedroom units, minimum 685 square feet b. 156 two-bedroom units, minimum 950 square feet c. 40 three-bedroom units, minimum 1,456 square feet 8. The following amenities shall be provided: a. club house (approximately 2658 square feet) b. swimming pool c. laundry facilities d. tennis court e. playground E. COMMISSION ACTION(S) Mr. Ross then made a favorable recommendation to approve the rezoning. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission ~'~-~-io-;=e,v~ 11 • ~o lJ5 ~ CKl"'IUUL I "t'<1Li..H1'IHN IVH I I 1`•4U i•~r'=~ll~~h1 P. G~v~%~'~' Address of Subiel~t Pro ~r~}t C: 17.03 Acrss, situate on the east side of Plantation Road and adjacent to its intersection with Nershberger Road, Hollins .Magisterial district, Roanoke County, Virginia Tax Man Nn.: A IicanUOwner'~;. Name; 038.16-1-3.09 Carroll Investment Properties, Inc. LEGAL DESCRIPTION All that certain parcel of land situate in the County of Roanoke, Virginia: BEGINNING at a paint an the east side of Plantation Road at the northwest corner of the property of CBL Plantation Plaza Ltd. (Tax Map #~o. 38.16••1-3.3); thence with the easterly side of Plantation Road the fallowing courses and distances: N. 25° 25' 56" W. 372.42 feet; N. 19° 43' 18" W. 251.25 feet; N. 27° 20' 29" W. 150.08 feet; N. 30° 14' 36" W. 194.96 feet; N. 1$° 25' S0" W. 94.13 feet; N. 07° 51' 0$" W. 223.82 feet; thence leaving Pientation Road and with the line of Ethel V. 1=ulcher (Tax Map No. 3~~.12-5-6) N. $4° 04' 05" E. 572.46 feet; thence S. 16° OQ' 28" E. 441.80 feet; thence S. 15° 28' 10" E, 85.44 feet; thence N. 72° 07' S5" E. 175.10 feet; thence S. 21 ° 40' 18" E. 236,34 feet; thence S. 34° 38' 3D" E. 111.5ra feet; thence S. 36° 34' 2d" E. 197.11 feet; thence S. 64° 34' fl4" W. 749.23 feet to the point and place of BEGINNING, and containing 17.034 arras (excluding the area in the cemetery}. HJQLLYISY$U,ISER91CB81Urng8rdnerlZONINGIGarrolk Investment Prpperfi9s L~GAL,doG Page i of l STAFF REPORT Petitioner: Carroll Investment Properties, Inc. C/O Edward A. Natt, Attorney Roanoke, VA 24018 Request: Rezoning from R-3 to R-4 T-2 Location: East Side Plantation Road at the Intersection with Hershberger Road Magisterial District: Hollins Suggested Proffers: 1. A greenway easement shall be dedicated to the rear of the property from Tinker Creek to the centerline of Tinkerbell Lane. 2. Pedestrian access should be made available to the Hershberger Road and Plantation Road intersection. 3. Pedestrian access should be made available to the adjoining shopping center property line located to the east of the property. 4. A maximum of 273 units (16 units per acre) shall be allowed. EXECUTIVE SUMMARY: This is a rezoning request from R-3 to R-4 for 17.034 acres, at the East side of Plantation Road at the intersection with Hershberger Road. The property is zoned R-3, Medium Density Multi- Family Residential and is designated as Core in the 1998 Roanoke County Community Plan. The petitioner requests to rezone the entire tract. 1. APPLICABLE REGULATIONS Building Permit for Multi-Family Homes Required. Site Plan Approval Required. V DOT Entrance Approval Required. 2. ANALYSIS OF EXISTING CONDITIONS Topog_raphy/Ve etg ation -Site is heavily covered with high canopy trees and steep slopes. There is not much undergrowth on the site. Surrounding Neighborhood -This property adjoins R-2 zoned residential properties to the North and Northeast, Industrial zoned properties to the East, and Commercial (C-2) zoned properties to the South and West across Plantation. Cemetery -There is an existing 19th century cemetery near the center of the property. During the 1980's the cemetery was surveyed by the Roanoke Valley Historical Society and documented in their report as the "John Richardson Cemetery". The surveyors reported that only two stones / "' remain there, though there is evidence of others. According to the survey, this cemetery contains at a minimum 71 graves. Observed graves included three graves marked with inscribed marble headstones, 44 marked with uninscribed fieldstone markers, and 24 unmarked graves visible as ground surface depressions. There is an existing limestone enclosure, which contains three, possibly four graves. The cemetery was maliciously disturbed in a period of 1989 to 1998 where limestone was destroyed, graffiti applied with spray paint, headstones toppled, and graves partially excavated. Neighbors reported all disturbances came to an end as the local vandals grew in age. 3. ANALYSIS OF PROPOSED DEVELOPMENT Background -The existing R-3 Medium Density Multi-Family Zoning allows for a maximum of 12 units per acre, or 204 units. The petitioner request a rezoning to R-4 High Density Multi- Family Residential. This zoning allows for a maximum of 24 units per acre, or 408 units. Current conceptual plans show amulti-family subdivision containing thirteen (13) multi-family residential buildings and one building used as a clubhouse. Anticipated use is amulti-family neighborhood, which will transition into the existing community. The petitioner proposes a proffer that allows a maximum of 273 units, or 16 units per acre. There are approximately 21 units per building. Site Layout/Architecture -The conceptual plan shows one possible layout. The layout has a main arterial drive, which leads into parking lots for the apartment buildings. This plans access to Plantation Road is aligned with Hershberger Road. Access/Traffic Circulation - V DOT states that the development of this multi-family residential subdivision will have an impact on the peak hour traffic. Plantation Road currently is classified as an Urban Minor Arterial and has an estimated traffic count of 15,740 VPD. A Traffic Impact Study will be required for this development to evaluate the effects of this development on Hershberger Road, Plantation Road, and their intersection, including the need for additional turn lanes on Plantation Road, as well as Hershberger Road, traffic signal adjustments, or other items identified in this study. It appears that this entrance will also affect the entrance of the convenience store across Hershberger Road in that some of the existing entrances will have to be closed to accommodate the new entrance. Currently this site has an exit right at the corner, which VDOT would require to be closed. Signal improvements and turn lanes are also items, which may need to be improved. Fire & Rescue/LTtilities -Fire and rescue services will continue, as they currently exist. Public water and sanitary sewer is currently available. This petition does not affect the existing public water and sanitary sewer systems. Department of Economic Development -The Department of Economic does not object to the rezoning request from the petitioners to rezone from R-3 to R-4. Lon -Range Impacts -The schools that will be impacted by this development are Mountain View Elementary, Northside Middle School, and Northside High School. Currently estimations obtained about the mix of bedrooms within this development are 60% (168) 2 bedroom and 20% (55-56) for each for 1 bedroom and 3 bedroom units. Cumulative long-range impacts of this proposed subdivision as well as others, include impacts on school populations and attendance 2 / r ,~,. zones, road improvements, parks and recreation facilities, emergency services and other general services such as trash collection and libraries. Public transportation is also a viable option for this site. Valley Metro has a route that runs north on Plantation Road and makes a left onto Hershberger Road. It is highly recommended that the applicant consider a curb cut along Plantation Road for a Valley Metro bus to be able to pull over and pick up riders. There is the recognition on the part of staff that continued residential growth has a direct impact on school capacities and other capital improvement needs such as roads and park facilities. These capital improvement needs must be met in order to maintain a high quality of life in Roanoke County. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Core in the 1998 Community Plan. Core designated land use areas are where high intensity urban development is encouraged. Land uses within core areas may parallel the central business districts of Roanoke, Salem, and Vinton. Core areas also encourage the development of high density residential that is integrated with commercial development and pedestrian oriented areas shall be linked between adjacent sites and land uses. This is why pedestrian access to the Hershberger Road/Plantation Road intersection and pedestrian access to the existing shopping center are highly encouraged. Public transportation via Valley Metro is also readily available and currently running this route. It is highly encouraged that the applicant in the site plan review process work with the County and VDOT in creating a curb cut along Plantation for a potential bus stop. This petition along with the suggested proffers is consistent with the Core designation of the Roanoke County Community Plan. 5. STAFF CONCLUSIONS This is a request to obtain a rezoning from R-3 to R-4. The request involves a 17.034 acre tract off of Plantation Road. The petitioner's request is consistent with the policies and guidelines of the Roanoke County Community Plan. The site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: 4-2/2003 PREPARED BY: Chris Lowe HEARING PC: February 4, 2003 BOS: February 25, 2003 DATES: County of Roanoke (:unYmurtity' Deveioprat;nt Planning & honing 5204 Ber'nar~ Drive P 0 Bax 29800 EZaanoke, VA 2-018-0798 (54Cj 772~2i)6d F'AY (5~Q} 772-2105 F [T, e t~n1_~J Date rcceved; ~eceiv by: ':~ Ajmlicaciaa fnc: PC~~. re: 1 '1 ~ ~ Placer ^ u ~ B05 date, T `~ Y J T=Z n', u;} J' ,T~~jr ~ tr.iy. Yj7 4 do r .I d ~.. a ~t r' '~ ' f f ~ ~ ~ 1 , y.. ~ ' ;. n i _~ .. Check type oi` appiicatian filed (t:'iseCk all that apply} j r~ I~ezorvng ~ Specai Use Q Variance ~ Applicants nameladdzess w~zip Pflortt 336-707-482{1 Carro9! Investment Prolaerties, Inc. r ] 4048 North ene Stre~a t Fax i~To. -~~~-333-{~,$ Owner's name/address whip .Phone; ClamtnlVn TTUSt ~ M. I~. Hjr>tTian c/a F'srst t.6nian Fa.~ No. P. ~. Sox 400fi7, Jecks~~t~rj I le, FL 32Z3i ~~ - Properry• Location ~ !Magisterial }]isttlct: t-!al I ins East side Plantation lead at Inter- ! section with Herst~ber~~ar Road ~ ` Community Planning area: ~ I 1 i ns f Tax Map N'a.: 3$,1S-i-3.09 , Eaisang Zoning: R-3 I Size of oarcei(sj: Aczes: 17.Q,$4 e~res ~ Existing Land Use_ Va~an~ t ,~,~ ap '.. '"f u t'7 .It9y ~~ k '•'Ya~ ~, }f~'I r '-i'~ ~nki~ 'tv ,,. ~ ~'~ +~' vs;~>', ;~ ~k ~ ~,. ~t'~t~@nAf;~~~'~,~SE', +Il'tis,F,$~'i~F~',L~~.,~'~S~,E1~E~ ~Yt ~ ~, ~ ,~ Prapased Zoning: R-4 T'rogosed Land L'se: Alt~l t i -farm 1 a ar'tments Dr;es the parcel meei the tmnirrittm lot axes, width, and frontage requirements of the req~sested district? Yes $Z} Nod YI' N't~, A VARiANC'E IS F,EQUII~.E~ FIRST. E Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ N'o ~ lF N~, A VAItXANC!E LS REi~L'IRF.D FIRST If xezoning request, xre conditta>zs being proffered with this request? Yes ~ No ~ 1 7t. W. 9.W a - ''. ~ n 1 } „', ~„`~tsi J S kp kt . rCf ~ ~ F ~ ¢~.../'~ w;Y ~ s V ~F S ~l fh. l (.} t J ''" ~iMtl S + i~ ,.I' `` Ir ? hY K '~( t `L `~ l ~~I TT '+ . l ~. 4}h I 5 t! 1 ~1 ~ 4 Y 1 j I~ ~ ~~` G~ ~ '. ~~4 y~ ~ I ~, ~ Y ~ ~. ' i ry , ,~ ,~.~yl Y4' ]~~~r // I1 y ~ ~ ' A ': ~ i {I i~ G~ D ~ ~ l ~'.k ~ {Y) j z ilk ~~Y ~ .u~+ni. ~fw^ .•~ ` .. .~ Variance of Sec,ionfs) of the Roanoke County Zoning CYrdiuarice in or{iET ~0: 1s the an~a[icatian c~~rran[ete? Please check if enclosed. APPLICATION WILL tYOT BE ACCEPTED IF AiV~ OP' TH7 J.7i'+ _ - r.-____~_._ - ----Y-' __ _ _ -_ _. ITEMS AI2E MI5573u'G Ole; fiT~Gt3MPLETE. v ~ v v Consultation X $ ;Yl" x I1" concept pian i Applicaeion fee ~ Application ~ Mesc, and bounds description PraPfera, if' dpplicsbla: luststication Water and sewer app]icatian Adjoining grupe.m~ owners I herrhy certify Utsr I stn either the' owner of the prooem or the owner's agent of ccrtract purchaser and stn acting with fire knawlacgc drtd consent ot'the owner. C„AR~LL I r„jF~., -I`fV(< B`!: ~ Owner's Signatztre ,. µ ` ~, DE+~-16-_~~Gi~ 1: JUTE=HOUbT PF.ILL1-"'IAh•: '°4ATT 1~uL) (?4r'I'~b1 iJ .'i l.,~i ail _~ JU~Ttl=9CATlt:3N FOR R~i~NING CtR ~P=c.9~L U~~ P;:Rl~PNT REQUEST Applicant CARROLL INVESTlV1ENT PROPERTIES, INC. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the Following questions as thoroughly a5 pass€b18. Use additional space if necessary. Please sotplain how the request furthers the purposes crF this Zon€ng i)rdlmm~ca (Section 30-;3) as wail as the purpose found at the beglrtn€ng of the applicable tinning dlstr€ci class€fica#i+on in th,e Zoning t7rdireana$. The existing zoning of the property is R-a, which allows multi-family development. Tha proposed zoning is R-4 for the sole use of multi-fiamily development. The only change in zoning requested is to allow the increase of density. The existing zoning allows up to twelve (12) units per acra, which would allow 204 units. The proposal is for a maximum pf 273 units, which would increase the density by less than 4 units per acre. The area :s designated as Core on the County's Comprehensive Plan. The purposes of the R~ zoning designation indlcats3s the district co€ncides with recommendations far thy: transition !n CCra Land Use categories where residential development appears to be appropriate. 1=rvm the existing zoning, it is apparent that re:,idantial zoning is appropriate. The property has direct 2ccsss to major streets anq other public Services and the size of the parcel allows for wail-planned resident€a€ development. Please explain how the pr~vlect conforms tcs th® general guidelines and policies contained !n the Roanoke bounty C~~mrn~snifiy Plan. A review of the e~eorntmic opportunity areas for North County indicates tha# this property is designated as "Other". This is conrssstent with the existing zoning. The Future t.and Use Plan indicates the use to be Core and, as set out above, the purpose provision of the Core Area €ndudes R-~ uses. Please iiescrlbe the impact(s) of the rsyuest an #fie proper#y itself, the adjralning propertit3s, and the surrounding area, as wail as the impacts on public sar+rices and faaffltlas, Including waterlsawer, roads, sahvols, parkshecreaiicn and fire and rescue, The applicant is of opinion that all necessary County services are available at this location to provide for the development of the property. h must be reminded that the property Is aL~eady zoned for development at twelve (12) unitslacre and the sole purpose of the proposed rezoning is to increase the number of units by a tote{ of approximately 68. The size of the parcel will permit this without arty further negative impact on the prevision of C+3unty services. -~ PROFFERS Address of Subject Property: 17.03 Acres, Situate on the east side of Plantation Road and adjacent to its intersection with Hershberger Road, Hollins Magisterial District, Roanoke County, Virginia Tax Map No.: 038.16-1-3.09 Aoplicant/Owner's Name: Carroll Investment Properties, Inc. PROFFERS The undersigned applicant/owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in substantial conformity with the "Preliminary Sketch Plan for Carroll Investment Properties, Inc., Roanoke, Virginia," prepared by GPT Engineering and Surveying, Inc. under date of December 9, 2002. 2. A greenway easement shall be dedicated between Tinker Creek and the center line of Tinkerbell Lane (private access easement). 3. Pedestrian access shall be made available to the Hershberger Road/Plantation Road intersection. 4. Pedestrian access shall be made available to the adjoining shopping center property line located to the east of the property. 5. A maximum of 272 units (16 units per acre) shall be allowed. 6. The exterior of all buildings shall be substantially brick, hip roofing and post tension slabs. 7. The number and square footage of units shall be: (a) one-bedroom units 76 minimum of 685 square feet (b) two-bedroom units 156 minimum of 950 square feet (c) three-bedroom units 40 minimum of 1456 square feet C:\Documents and Settings\Dennis Montgomery\Local SettingslTemporary Internet Files\OLK27\Carroll Investment Properties DR(1FFGDR rlnr _~ 8. The following amenities shall be provided: (a) club house (approximately 2658 square feet) (b) swimming pool (c) laundry facilities (d) tennis court {e) playground CARROLL IN ENT PROPE NE. ----` BY ITS ~~j,~N6 C:1Documents and Settings\Dennis MontgomerylLocal Settingsl7emporary Internet Files\OLK271Carroll Investment Properties DR(1FGFGC rlnr _2 ROANOKE COUNTY Aplicants name: Carroll Investman Properties, Inc. DEPARTMENT OF Rezoning from Existing R-3 COMMUNITY DEVELOPMENT To proposed Zoning R-4 Tax Map No. 38.15-1-3.9 7=z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 25, 2003 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.034-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF PLANTATION ROAD AT ITS INTERSECTION WITH HERSHBERGER ROAD (TAX MAP NO. 38.16-1-3.9) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF R-4 WITH CONDITIONS UPON THE APPLICATION OF CARROLL INVESTMENT PROPERTIES, INC. WHEREAS, the first reading of this ordinance was held on January 23, 2003, and the second reading and public hearing were held February 25, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 4, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.034 acres, as described herein, and located on the east side of Plantation Road at its intersection with Hershberger Road (Tax Map Number 38.16-1-3.9) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of R-4, High Density Multi-Family Residential District. 2. That this action is taken upon the application of Carroll Investment Properties, Inc. 1 Tz 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The subject property will be developed in substantial conformity with the "Preliminary Sketch Plan for Carroll Investment Properties, Inc., Roanoke, Virginia," prepared by GPT Engineering and Surveying, Inc. under date of December 9, 2002. (2) A greenway easement shall be dedicated between Tinker Creek and the centerline of Tinkerbell Lane (private access easement). (3) Pedestrian access shall be made available to the Hershberger Road/Plantation Road Intersection. (4) Pedestrian access shall be made available to the adjoining shopping center property line located to the east of the property. (5) A maximum of 272 units (16 units per acre) shall be allowed. (6) The exterior of all buildings shall be substantially brick, hip roofing, and post tension slabs. (7) The number and square footage of units shall be: (a) 76 one-bedroom units, minimum 685 square feet. (b) 156 two-bedroom units, minimum 950 square feet (c) 40 three-bedroom units, minimum 1,456 square feet (8) The following amenities shall be provided: (a) club house (approximately 2,658 square feet) (b) swimming pool (c) laundry facilities (d) tennis court (e) playground 2 ~T Z 4. That said real estate is more fully described as follows: Beginning at a point on the east side of Plantation Road at the northwest corner of the property of CBL Plantation Plaza Ltd. (Tax Map No. 38.16-1-3.3) ;thence with the easterly side of Plantation Road the following courses and distances: N. 25 deg. 25' 56" W. 372.42 feet; N. 19 deg. 43' 18" W. 251.25 feet; N. 27 deg. 20' 29" W. 150.08 feet; N. 30 deg. 14' 36" W. 194.96 feet; N. 18 deg. 25' 50" W. 94.13 feet; N. 07 deg. 51' 08" W. 223.82 feet; thence leaving Plantation Road and with the line of Ethel V. Fulcher (Tax Map No. 38.12-5-6); N. 84 deg. 04' 05" E. 572.46 feet; thence S. 16 deg. 00' 28" E. 441.80 feet; thence S. 15 deg. 28' 10" E. 85.44 feet; thence N. 72 deg. 07' 55" E. 175.10 feet; thence S. 21 deg. 40' 18" E. 236.34 feet; thence S. 34 deg. 38' 30" E. 111.56 feet; thence S. 36 deg. 34' 20" E. 197.11 feet; thence S. 64 deg. 34' 04" W. 749.23 feet to the Point of Beginning, and containing 17.034 acres (excluding the area in the cemetery). 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 . RP/1510N5 ~ ~' ~ :. ~j ~`~~~G~t = O Z U ~ (~ w ~ ~ ~ O Z >- ~ W Y ~ ~ O Z ~ Q w Z ~ ~ J O Q U wtcuwr+utr 9CETd1 SGALEe N.TS. DATE, 1?-09-?P02 PRO.EGT~ DRAWN B'(:h~V/1'M OF AOANp,~.~ ti '~ ~ 2 ~ a2 ~~~~~ .~~ ~a~xx~~.~e 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us February 27, 2003 Ms. Marie Papp 6509 Carefree Lane, Apt 106 Roanoke, VA 24019 Dear Ms. Papp: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton ®co. roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, February 25, 2003, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Commission for Senior and Challenged Citizens to represent the Hollins Magisterial District. This Commission was established to address the needs of this group of citizens and make recommendations to the Board. Ms. Debbie Pitts, Assistant Director of Recreation, will be in touch with you concerning the date and time when the Commission will have its next meeting. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~!~ ~~ Diane S. Childers Clerk to the Board of Supervisors Enclosures cc: Debbie Pitts, Assistant Director of Recreation ~- ~ Roanoke County Budget Development Calendar FY2003-2004 February, 2003 February 11, 2003 • FY03-04 Budget Development Work Session o FY03 Revenue Update and Preliminary FY04 Projections o Capital Improvements Program Review o Capital Maintenance Projects and Funding o Vehicle Replacement Policy • Annual Chiefs Banquet -Hunting Hills; 7:00 PM February 18, 2003 • Departmental Budget Review w/ Board of Supervisors o Economic Development, Libraries, Human Resources, and Treasurer • Volunteer Firefighters I & II Graduation -Fire Training Center; 7:00 PM February 25 • Advertise Public Hearing on Tax Rates for March 11, 2003 • Departmental Budget Review w/ Board of Supervisors o Police, Finance, Commissioner of Revenue, Parks, Recreation, and Tourism, and Real Estate Valuation March 4, 2003 March, 2003 • Advertise Public Hearings for March 11, 2003 o Real Estate, Personal Property, and Machinery & Tools Tax Rates, General Comment on FY03-04 Budget, and Effective Tax Rate Increase (101 % Reassessment Increase) • Departmental Budget Review w/ Board of Supervisors o Fire & Rescue, Elections, Social Services, County Attorney, Clerk to the Board of Supervisors, and General Services March 11, 2003 • Joint Budget Work Session with School Board • Departmental Budget Review w/ Board of Supervisors o Sheriff, Management & Budget, Information Technology, Clerk of the Circuit Court, and Extension and Continuing Education • Public Hearings o Proposed Tax Rates, General Comment on FY03-04 Budget, and Effective Real Estate Tax Increase 12. Diane Childers -recognitions From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <BHOLTON@co.roanoke.va.us>, <dchilders@co.roanoke.va.us> Date: 2/20/03 10:37AM Subject: recognitions Our School Board Chair Marion Roark will be able to attend on Feb. 25, and possibly one or two other board members. I will let you know definitely as soon as I can, but Mrs. Roark has confirmed. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us Life may not be the party we hoped for, but while we are here we might as well dance. ____ ___ Page 1 CC: <Iweber@res.k12.va.us>, <dratliff@res.k12.va.us> / ~.~, I 1~ To: From: Re ~~ ~~° ~~lJ ,f ^r" u ` ~~ ~~ C~ ~~ Virginia School Boards Association "Children Are Our Common Wealth " December 4, 2002 Division Superintendents -~~- -- Division Public Relations Officers Frank E. Barham, Executive Director Gina Patterson, Assistant Executive Director School Board Appreciation Month in February This year, School Board Appreciation Month in Virginia will take place in Februarvpand the theme is "Citizen Leaders" VSBA has requested that Governor Mark R. Warner designate February as School Board Appreciation Month in Virginia. (Although we have not yet secured an appointment with the Governor to sign the proclamation, we are sending the usual materials so that you can plan your local observances in advance.) ~,-_ Enclosed in the superintendents' packets only are VSBA Certificates of Appreciation for each of your school board members. We appreciate your help in recognizing the school board members in your division and, to that end, we are enclosing a resource kit for your use. It includes: • School Board Appreciation Month tips • Say "thanks!" to our school board members, suggested editorial • School Board Member proclamation • Sample news release • Sample guest editorial • Sample newsletter article If you are celebrating this month in a special way, send a description of the activity and photos, if available, to Gina Patterson who is Assistant Executive Director at VSBA, 2320 Hunters Way, Charlottesville, VA 22911. We often have a use for such news items in our newsletter or annual report. For other assistance in planning appreciation activities, please contact Gina at 1-800-446-8722. P.S. The National School Boards Association has established January as National School Board Appreciation Month. If you choose to publicize both events, you may want to clarify the distinction. Thanks for your help in promoting school boards' efforts! cc: School Board Chairmen ~~,,~~ DES` ~ ~l ~uU~ ~~ ~J :, 2320 Hunter's Way • Charlottesville, Virginia 22911-7931 • (434) 295-8722 Fax: (434) 295-8785 • E-mail: vsba@,vsba.org • Homepage: www.vsba.org i i School Board Month sample proclamation • Ask your city or county's elected officials to proclaim February "School Board Appreciation Month" in your community. • Take a picture of the signing, then publicize the issuance of the proclamation. Be sure to let local news media know about the signing so they can arrange for a photographer to be present, too. • Copy this proclamation on your division letterhead as a sample or offer to provide information for an original proclamation. • Publicize the proclamation in your division and school newsletters and give copies to your parent orga nations for their newsletters. Sample Proclamation WHEREAS, it shall be the mission of the School Division to provide all students with best possible education; and WHEREA.~-.the school board sets the direction for our community's public schools by envisioning the community's education future; and WHEREAS, the school board sets policies and procedures to govern all aspects of school division operation; ~>ad WHEREAS, the school board keeps attention focused on progress toward the school division's goals and maintains atwo-way communications loop with all segments of the community; and WHEREAS, serving on a school board requires an unselfish devotion of time and service to carry on the mission and business of the school division; and WHEREAS, the school board must respond on behalf of the community to the educational needs of students; and WHEREAS, the school board voluntarily accepts the above-mentioned responsibilities; NOW, THEREFORE, BE IT RESOLVED that I, , do hereby proclaim February 2003 as "School Board Appreciation Month" in . I encourage all citizens to publicly and privately thank the school board members from all school divisions serving this community for their dedicated service to our children. Signed: Dated: Diane Childers Re: recognitions From: Diane Childers To: Brenda Chastain Subject: Re: recognitions Thanks Brenda. I am sure the Board will want to proceed with the recognition this year as well. Also, has the school board recognized Allison Fasnacht for being named All Timesland Player at Northside? Butch Church has requested that the BOS recognize her. »> "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> 02/13/03 09:23AM »> Good Morning Diane: Last night the school board members were recognized for February being School Board Appreciation Month. In the past few years, your board has recognized this with a proclamation. This is just for your information. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain(a~res.k12.va.us Life may not be the party we hoped for, but while we are here we might as well dance. ~~ l7C ~ ~ ~~ ~..~..~ ~a~~`3 ~, ~ - ~.~~ Page 1 ~ CC: Brenda Holton Diane Childers - RE: Legal Ad -,. Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> ~ ,~3 To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> nn ~~ Date: 2/7/03 11:43AM d Subject: RE: Legal Ad GOOD MORNING DIANE. I HAVE YOUR AD SCHEDULED FOR FEB. 11 AND 18 -COST IS 174.80....THANKS.... have a wonderful weekend. LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, February 25, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Carroll Investment Properties, Inc., to Rezone 17.034 acres from R-3 Medium Density Multi-Family Residential District to R-4 High Density Multi-Family Residential District in order to construct multi-family dwellings located at the east side of Plantation Road at the intersection with Hershberger Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: February 7, 2003Diane S. Childers,Clerk to the Board (2069904) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Thursday, February 6, 2003 4:51 PM > To: legals@roanoke.com > Subject: Legal Ad > «File: 02-25-Legal Ad -Carroll Investment Properties.doc» > Martha, > Please find attached an ad to be published on February 11 and 18, 2003. > Thanks > and have a good evening (drive safely if it snows!) > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > 5204 Bernard Drive, SW > Roanoke, VA 24018 > E-mail: dchilders@co.roanoke.va.us > Phone: (540) 772-2003 > Fax: (540) 772-2193 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, February 25, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Carroll Investment Properties, Inc., to Rezone 17.034 acres from R-3 Medium Density Multi-Family Residential District to R-4 High Density Multi-Family Residential District in order to construct multi-family dwellings located at the east side of Plantation Road at the intersection with Hershberger Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: February 7, 2003 Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, February 11, 2003 Tuesday, February 18, 2003 Direct the bill for publication to: Edward A. Natt, Esquire Osterhoudt, Prillaman & Natt 3912 Electric Road Roanoke, VA 24018 (540) 725-8180 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 r mentary and the ~ Roanoke County Public Schools ' central adminis- ~ tration office ~ building have been awarded the Energy Star ~~~~ ~ Label, an ener~,ry o efficiency desig- NOTES . ~a~ion' Oak Urove, NEIL HARVEY in Southwest Roanoke Coun- ty, and the school system's administration building are the first elementary school and administration build- ing in Virginia to receive the distinction. Energy Star, a volunteer en- erly efficiency program backed by the U.S. Enviromnental I'ro- tection Agency and the iJ.S. I)e- partmenL of Energy,.developed an energy per'for'mance rating tool, based on a llOE survey, for conuncr'<'ial and K-12 school buildings. 1'he tool mez~.5ures a building's energy consumption on a 1-100 scale. Buildings that rank in I,he top 25 percent in terms o1' enei'gY performanuc and maintain an indoorellviron- ment that conforms to industry standards can qualify to receive the Energy Star label. The principle behind the .] rating, according to Energy Star, is that owners and manag- ers can compare an individual building's performance with that of buildings used similarly t and identify opportunities to im- prove energy efficiency. Energy ~ •I Star says schools are often able a a ~oanol~e C _ _ . .. _ _ _ - ozcnt school bzc N ~ ~ 2~ rho °' Oak Grove Ele- ~~ch. o N to pay 1'or the improvements from the savings in their Energy hills. Roanoke County Public Schools began an energy con- servation program in May 195)8, when they formed an alliance with Energy Education lnc. - a Texas-based c~msulting compa- ny that specializes in saving eil- crgy in schools - aml, with Roanoke County Public Schools e~ta•gy manager Richard "Butch" holly, created a pro- gram designed to eliminate un- necessary energy use. In ?000, the school system oined the U.S. Department of Education's Pebuild r'lmerica network, which helped the part- nership identify ways to con- serve energy and introduced hem to the Energy Star rating. Energy Education, and the ohnson Controls heating and it conditioning company, rc- NEIL HARVEY/ THF, ROANOKE TIMES placed Oak Grove Elementary's lighting systems and also in- stalled abuilding automation system that controls heating and air conditioning: ' The system a,c~justs the building's temperature accord- ing to the exterior climate; dur- ing the summer months, the air conditioning is used only in oc- i~upied areas, and in the winter, the temperature is turned down in areas that are'not in use. "Investments in improving energy performance can achieve competitive rates of return while cutting energy costs by 30 per- cent," EPA branch chief Jean I,upinacci said in a news release. On Jan. 9, Oak Grove held an energy rally to celebrate their new designation. Repre- sentatives from other companies involved in the project - includ- ing Rebuild America, Johnson (~ontrols and Energy Education vere there to take part. Oak Grove' Principal Cristlna pen opened the rally and Sa- O'Connell, an Energy Star ~esentative, presented coke County Superintendent a Weber with an Energy Star ue. "The Energy Star label sym- .es the district's commit- t to sound energy manage- , environmental leadership responsible use of tax dol- Sarah O'Connell, of Energy Star, presents Roanoke County School Superintendent _ind~ Weber vith an Energy >tar plaque. lars," Weber said. "We're pleased to be among the highest-rated schools in the country and proud that our staff helped us receive the first Ener- gy Star label for schools in Vir- ginia." Roanoke Magnet Fair Saturday at Addison The 14th Annual Magnet Fair will be held from 10 a.m. to 1 p.m. Saturday at Addison Aerospace Magnet Middle School. The fair will offer informa- tion about the more than 30 magnet school programs avail- able for students in kindergarten through 12th grade. Programs include drama, dance and visual arts, as well as Montessori, envi- ronmental science, aviation, aerospace and computer tech- nology. The Magnet Fair also fea- tures exhibits, demonstrations, performances, music, dancing, drama and an opportunity to tour the Addison Space Center, which includes a space shuttle simulator, mission control and space lab. The fair will also focus at- tention on Forest Park~New American School and Highland Park Learning Center, both ele- mentary schools serving pre- school through grade five. ester Homes Neede Braley & Thompson, In Treatment Foster Care ey 6t Thompson is seeking foster homes for two escents, one 16 year old male and one 'ear old female. These foster homes need to older and/or no other children. The foster Its must be able to provide structure, rvision, and able to set and enforce limits. ified foster parent can receive up to $1300 nonth/per child in monthly reimbursement, .al coverage for the child, pre-service and ing training and 24 hour on-call emergency art. ou can help these children... call (540) 989-T1T5,or (800) 96 1t~AY=4pttt, mention this ific child ,.nth,,;.