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3/11/2003 - Regular
Working Document -Subject to Revision Roanoke County Board of Supervisors Agenda III March 11.2003 III Good afternoon and welcome to our meeting for March 11, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call ALL PRESENT AT 3:04 P.M. 2. Invocation: Father Tom Miller Saint Andrews Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS NONE D. BRIEFINGS 1. Annual Report from the Roanoke Valley Economic Development Partnership (Phil Sparks, Executive Director) BRIEFING PRESENTED BY MR. SPARKS 2. Briefing to update citizens on the status of the Regional Water and Wastewater Authority. (Elmer C. Hodge, County Administrator; Gary Robertson, Director of Utilities) 1 BRIEFING PRESENTED BY MR. HODGE AND MR. ROBERTSON. KEY FACTORS: (1) THE AUTHORITY WILL INCLUDE BOTH WATER AND WASTEWATER. (2) BOTH LOCALITIES WILL HAVE AN OWNERSHIP INTEREST IN BOTH THE WATER AND WASTEWATER FACILITIES. CURRENTLY, THE COUNTY ONLY HAS A CONTRACTUAL AGREEMENT WITH ROANOKE CITY FOR WASTEWATER TREATMENT SERVICES. (3) FORMATION OF THE AUTHORITY WILL PROVIDE A BACKUP WATER SUPPLY. (4) RATES WILL EQUALIZE, AND COUNTY CITIZENS WILL EXPERIENCE A REDUCTION IN CURRENT RATES. (5) INTER- CONNECTIONS BETWEEN THE TWO WATER SYSTEMS WILL BE STRENGTHENED. (6) EFFICIENCIES WILL BE GAINED BY SHARING PERSONNEL AND EQUIPMENT, METER READING AND BILLING OPERATIONS, COMBINED MANAGEMENT OF THE SYSTEMS. AND IMPLEMENTATION OF CONSISTENT OPERATING POLICIES. Briefing concerning the Drought Relief Grant Program. (Jon Vest, Extension Agent) MR. VEST REPORTED THAT DROUGHT RELIEF GRANTS ARE NOW AVAILABLE TO FARMERS WHO SUFFERED LOSSES DURING THE 2002 DROUGHT. DATES TO SUBMIT GRANT REQUESTS ARE APRIL 1 -EARLY JUNE. DETAILS ARE BEING HANDLED BY THE FARM SERVICE AGENCY. THE EXTENSION OFFICE WILL SEND A LETTER TO ALL ROANOKE COUNTY FARMERS NOTIFYING THEM OF THE AVAILABILITY OF THE GRANTS. NEW BUSINESS Resolution authorizing a Virginia Pollutant Discharge Elimination System (VPDES) General Permit Registration Statement with the Virginia Department of Environmental Quality. (George Simpson, Assistant Director of Community Development) R-031103-1 HOM MOTION TO ADOPT RESOLUTION URC Request to adopt a prioritized list of primary and interstate projects to be presented at the pre-allocation public hearing for the Virginia Department of Transportation Development Plan for Fiscal Years 2004-2009. (Arnold Covey, Director of Community Development) R-031103-2 JBC MOTION TO ADOPT RESOLUTION AND DESIGNATE CHAIRMAN MCNAMARA AS THE COUNTY'S REPRESENTATIVE AT THE PRE-ALLOCATION MEETING ON MARCH 25, 2003. URC 3. Request to compensate Roanoke County employees, activated for federally funded military duty, for the difference between regular pay and the military pay rate. (Joe Sgroi, Director of Human Resources) A-031103-3 RCF MOTION TO APPROVE REQUEST URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. NONE G. FIRST READING OF ORDINANCES First reading of an ordinance to vacate an existing 20' sanitary sewer easement crossing Lots 1, 2A, and 2B1-A of Shamrock Industrial Park, Catawba Magisterial District. (Arnold Covey, Director of Community Development) JBC MOTION TO APPROVE 1ST READING SECOND READING AND PUBLIC HEARING - 03/25/03 URC H. SECOND READING OF ORDINANCES Second reading of an ordinance approving a lease for the Tinker Mountain tower site. (Anne Marie Green, Director of General Services) 0-031103-4 JPM MOTION TO ADOPT ORDINANCE URC APPOINTMENTS Commission for Senior and Challenged Citizens (Appointed by District) SUPERVISOR MCNAMARA NOMINATED MS. JO RUSSIN TO REPRESENT THE WINDSOR HILLS DISTRICT. THERE IS NO TERM LIMIT FOR THIS APPOINTMENT. 2. League of Older Americans Advisory Board 3. League of Older Americans Advisory Council 3 4. Roanoke Regional Airport Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-031103-5 JPM MOTION TO ADOPT RESOLUTION URC 1. Approval of minutes -February 18, February 25, February 27, and March 4, 2003 2. Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority A-031103-5.a 3. Request to approve resolutions of appreciation upon the retirements of: (a) Harold A. Phillips, Police Department, after twenty-eight years of service R-031103-5.b (b) Caroline M. Gray, Social Services, after twenty-seven years of service R-031103-5.c 4. Resolutions Authorizing the Application, Acceptance and Appropriation of Grants from the Commonwealth of Virginia Department of Emergency Management for the Acquisition of Equipment and Supplies Related to Events of Terrorism and Incidents Involving Weapons of Mass Destruction R-031103-5.d R-031103-5.e R-031103-5.f R-031103-5.g K. REQUESTS FOR WORK SESSIONS NONE 4 L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS JPM MOTION TO RECEIVE AND FILE THE FOLLOWING REPORTS URC General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council O. CLOSED MEETING NONE P. WORK SESSIONS (4th Floor Conference Room) 4:30 P.M. 1. Joint work session with Roanoke County School Board to discuss the Fiscal Year 2003-2004 Budget TIME: 4:46 P.M. UNTIL 5:49 P.M. DIANE HYATT AND PENNY HODGE PRESENTED PROJECTED SOURCES AND USES OF NEW REVENUES FOR THE 2003-2004 BUDGET. THERE WAS DISCUSSION REGARDING REDUCTIONS IN NEW REVENUE TO THE COUNTY FOR ECONOMIC DEVELOPMENT INCENTIVES AND DECREASED FUNDING FROM THE STATE FOR CONSTITUTIONAL OFFICERS. REDUCTIONS IN NEW REVENUE TO THE SCHOOLS WHICH WERE DISCUSSED INCLUDED TWO GRANTS WHICH HAVE EXPIRED AND THE POTENTIAL USE OF SCHOOL PERSONNEL SAVINGS. IT WAS THE CONSENSUS OF THE BOARDS THAT MS. HYATT AND MS. HODGE WOULD MEET TO FURTHER REFINE THE PROJECTIONS, AND THE BOS AND SCHOOL BOARD WOULD MEET AGAIN ON MARCH 25. 5 2. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) TIME: 6:05 P.M. UNTIL 6:55 P.M. (a) Sheriff (Gerald Holt, Sheriff) SHERIFF HOLT REQUESTED THAT THE BOARD ALLOW THE IMPOSITION OF FEES ON OFFENDERS AND INMATES TO OFFSET THE STATE FUNDING REDUCTIONS. THERE ARE TWO FEES TO BE IMPLEMENTED: (1) A $25 BOOKING FEE WHICH IS ANTICIPATED TO GENERATE $120,000 ANNUAL REVENUE. THESE FUNDS ARE NOT RESTRICTED. (2) A $5 FEE CHARGED UPON CONVICTION OF A CRIMINAL CHARGE. THESE FUNDS MUST BE USED FOR COURTROOM SECURITY, AND ANTICIPATED ANNUAL REVENUE IS $163,000. IT WAS THE CONSENSUS OF THE BOARD TO PROCEED WITH IMPLEMENTING THESE FEES. OTHER ISSUES ADDRESSED INCLUDED: (1) JAIL OVERCROWDING DUE TO THE INCREASING INMATE POPULATION (2) POTENTIAL USE OF INMATE LABOR IN COUNTY DEPARTMENTS TO PROVIDE SERVICES (I.E., LANDSCAPING). (b) Management and Budget (Brent Robertson, Director) MR. ROBERTSON REPORTED THAT THE DEPARTMENT PERFORMS TWO KEY FUNCTIONS: TRANSACTIONAL AND PLANNING/ANALYSIS. HE INDICATED THAT HE WOULD LIKE TO CONSIDER IMPLEMENTATION OF A STRATEGIC BUDGETING PROCESS, POSSIBLY UTILIZING A TWO-YEAR BUDGET TO PROJECT FUTURE EFFECTS OF BUDGET DECISIONS. HE ALSO INDICATED THAT THE EFFECTIVENESS AND EFFICIENCY OF DEPARTMENTS COULD BE ENHANCED BY THE ESTABLISHMENT OF PERFORMANCE MEASUREMENTS. (c) Finance (Rebecca Owens, Director) MS. OWENS HIGHLIGHTED DEPARTMENTAL ACCOMPLISHMENTS WHICH INCLUDED: (1) GASB 34 IMPLEMENTATION (2) OUTSTANDING FINANCIAL AUDIT REVIEWS (3) UPGRADES TO PERFORMANCE ACCOUNTING, PURCHASING AND BUDGET SYSTEMS (4) IMPLEMENTATION OF TECHNOLOGY THAT ALLOWS FOR BUSINESS TRANSACTIONS VIA THE INTERNET (5) RECEIPT OF THE CERTIFICATE OF EXCELLENCE FOR THE CAFR. ISSUES FACING THE DEPARTMENT INCLUDE: (1) DEVELOPMENT OF POLICIES AND PROCEDURES RELATED TO THE FORMATION OF THE REGIONAL WATER AND WASTEWATER AUTHORITY (2) HP MIGRATION (3) LAWSON PAYROLL SYSTEM HAS REACHED MAXIMUM CAPACITY ON THE AS400 PLATFORM AND NEEDS TO BE MOVED TO A WINDOWS ENVIRONMENT. (d) Clerk of the Circuit Court (Steve McGraw, Clerk) MR. MCGRAW REPORTED THAT FUNDING REDUCTIONS FROM THE STATE TOTAL $45,920, AND THIS COULD TRANSLATE INTO THE LOSS OF TWO FULL- TIME EMPLOYEES. HE INDICATED THAT THE DEPARTMENT HAS ELIMINATED EXPENSES WHEREVER POSSIBLE, AND WILL CONTINUE TO LOOK FOR WAYS TO CUT COSTS. HE ALSO REPORTED THAT DUE TO THE LOW INTEREST RATES, REAL ESTATE RECORDINGS ARE INCREASING AND ANTICIPATED TO TOTAL IN EXCESS OF 28,000 DOCUMENTS THIS YEAR. (e) Virginia Cooperative Extension (Leslie Prillaman, Unit Director) MS. PRILLAMAN REPORTED THAT THE EXTENSION OFFICE RECEIVED A 19% FUNDING REDUCTION FROM THE STATE. IN ADDITION. SEVERAL KEY EMPLOYEES ACCEPTED EARLY RETIREMENT OPTIONS. THE DEPARTMENT IS REQUESTING LEVEL FUNDING TO KEEP THEIR CURRENT NUMBER OF POSITIONS IN PLACE AND ATTEMPT TO RE-HIRE FOR THE POSITIONS WHICH WERE VACATED DUE TO EARLY RETIREMENTS. Work session to present the 2002 Comprehensive Annual Financial Report (CAFR). (Rebecca Owens, Director of Finance) NOTE: THIS WORK SESSION WAS HELD FOLLOWING THE EVENING SESSION TIME: 8:13 P.M. UNTIL 8:27 P.M. MS. OWENS HIGHLIGHTED THE ADDITIONAL INFORMATION CONTAINED IN THE CAFR AS A RESULT OF GASB 34 IMPLEMENTATION: (1) MANAGEMENT DISCUSSION AND ANALYSIS (2) STATEMENT OF NET ASSETS (3) STATEMENT OF ACTIVITIES Work session to discuss issues relating to sewer backups as a result of recent flooding. NOTE: THIS WORK SESSION WAS HELD FOLLOWING THE EVENING SESSION TIME: 8:27 P.M. UNTIL 8:51 P.M. WORK SESSION PRESENTED BY MR. MAHONEY AND MR. ROBERTSON. MR. MAHONEY REPORTED THAT ROANOKE COUNTY HAS A VERY AGGRESSIVE PROCESS OF EXAMINING LINES AND THAT IN CIRCUMSTANCES WHERE NEGLIGENCE EXISTS. THE COUNTY HAS PAID CLAIMS FOR DAMAGE. THE BASIS FOR ESTABLISHING NEGLIGENCE IS THE COUNTY MUST HAVE NOTICE OF THE CONDITION AND AN OPPORTUNITY TO FIX THE PROBLEM. IF THE COUNTY FAILS TO RESPOND PROMPTLY. THEN WE ARE DEEMED NEGLIGENT. MR. ROBERTSON REPORTED THAT THE COUNTY IS RESPONSIBLE FOR THE MAIN LINE AND THE PORTION OF THE LATERAL LINE UP TO THE VDOT RIGHT- OF-WAY. THE HOMEOWNER IS RESPONSIBLE FOR THE PORTION OF THE LATERAL LINE FROM THE VDOT RIGHT-OF-WAY TO THE HOME. EVENING SESSION Q. CERTIFICATION RESOLUTION NONE R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Resolution of congratulations to Allyson Fasnacht for an outstanding basketball season and being named Associated Press Group A Player of the Year for 2002 R-031103-6 JBC MOTION TO ADOPT RESOLUTION URC S. NEW BUSINESS 1. Request to authorize execution of a contract and allocation of funding for intersection improvements at Indian Grave Road and Route 220. (Elmer C. Hodge, County Administrator; Arnold Covey, Director of Community Development) A-031103-7 R-031103-7.a HOM MOTION TO APPROVE ALTERNATIVE 1, AUTHORIZE THE COUNTY TO ENTER INTO A CONTRACT WITH ALLEGHENY CONSTRUCTION TO BUILD THE 3- WAY INTERSECTION AT A COST OF $510,890. URC T. PUBLIC HEARINGS MIKE LOVEMAN SPOKE IN SUPPORT OF FUNDING FOR EXPLORE PARK Public hearing to elicit citizen comment on the following items: (Brent Robertson, Budget Director) (a) General comment on the annual budget for fiscal year 2003-2004 (b) "Effective" real estate tax rate increase (c) Real estate, personal property, and machinery and tools tax rates U. CITIZENS' COMMENTS AND COMMUNICATIONS NONE 8 V. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: (1) He commended Supervisor Minnix for his service to Roanoke County and stated that he has a "good heart" and cares about the citizens. Supervisor Minnix: (1) Requested that staff recognize the Cave Spring High School undefeated volleyball team for winning the state championship. (2) He noted that the Cave Spring Knights will be at the Vine Center this week playing for the Grouo AA Chamnionshin. (3) He announced that he will not be seeking a his thanks to the citizens for allowing him to serve, to County and School staff members, and to his fellow Board members and School Board members. Supervisor Altizer: (1) He stated that he had a friendship with Supervisor Minnix prior to serving on the Board of Supervisors, and it has been his pleasure to extend that relationship from their officiating days to their service together on the Board of Supervisors. He noted that the County is losing a true statesman. Mr. Hodge requested time to speak and thanked Supervisor Minnix and his wife for the time they have devoted in serving the citizens of Roanoke County. He reflected on instances when Supervisor Minnix has come to the assistance of citizens, and stated that he is a man with the heart to consider the needs of every person he serves. W. ADJOURNMENT JPM ADJOURNED THE MEETING AT 8:51 P.M. UNTIL TUESDAY MARCH 18 2003 AT 5:00 P.M., 4 FLOOR TRAINING ROOM, ROANOKE COUNTY ADMINISTRATION CENTER, FOR PURPOSE OF A BUDGET WORK SESSION. Roanoke County Board of Supervisors Agenda III March 11.2003 III Good afternoon and welcome to our meeting for March 11, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Father Tom Miller Saint Andrews Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Annual Report from the Roanoke Valley Economic Development Partnership (Phil Sparks, Executive Director) 2. Briefing to update citizens on the status of the Regional Water and Wastewater Authority. (Elmer C. Hodge, County Administrator; Gary Robertson, Director of Utilities) 3. Briefing concerning the Drought Relief Grant Program. (Jon Vest, Extension Agent) 1 E. NEW BUSINESS 1. Resolution authorizing a Virginia Pollutant Discharge Elimination System (VPDES) General Permit Registration Statement with the Virginia Department of Environmental Quality. (George Simpson, Assistant Director of Community Development) 2. Request to adopt a prioritized list of primary and interstate projects to be presented at the pre-allocation public hearing for the Virginia Department of Transportation Development Plan for Fiscal Years 2004-2009. (Arnold Covey, Director of Community Development) 3. Request to compensate Roanoke County employees, activated for federally funded military duty, for the difference between regular pay and the military pay rate. (Joe Sgroi, Director of Human Resources) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance to vacate an existing 20' sanitary sewer easement crossing Lots 1, 2A, and 2B1-A of Shamrock Industrial Park, Catawba Magisterial District. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance approving a lease for the Tinker Mountain tower site. (Anne Marie Green, Director of General Services) I. APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed by District) 2. League of Older Americans Advisory Board 3. League of Older Americans Advisory Council 4. Roanoke Regional Airport Commission 2 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -February 18, February 25, February 27, and March 4, 2003 2. Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority 3. Request to approve resolutions of appreciation upon the retirements of: (a) Harold A. Phillips, Police Department, after twenty-eight years of service (b) Caroline M. Gray, Social Services, aftertwenty-seven years of service 4. Resolution Authorizing the Application, Acceptance and Appropriation of Grants from the Commonwealth of Virginia Department of Emergency Management for the Acquisition of Equipment and Supplies Related to Events of Terrorism and Incidents Involving Weapons of Mass Destruction K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Clean Valley Council 3 O. CLOSED MEETING P. WORK SESSIONS (4th Floor Conference Room) 4:30 P.M. 1. Joint work session with Roanoke County School Board to discuss the Fiscal Year 2003-2004 Budget 2. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) (a) Sheriff (Gerald Holt, Sheriff) (b) Management and Budget (Brent Robertson, Director) (c) Finance (Rebecca Owens, Director) (d) Clerk of the Circuit Court (Steve McGraw, Clerk) (e) Virginia Cooperative Extension (Leslie Prillaman, Unit Director) 3. Work session to present the 2002 Comprehensive Annual Financial Report (CAFR). (Rebecca Owens, Director of Finance) 4. Work session to discuss issues relating to sewer backups as a result of recent flooding. EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to Allyson Fasnacht for an outstanding basketball season and being named Associated Press Group A Player of the Year for 2002 S. NEW BUSINESS 1. Request to authorize execution of a contract and allocation of funding for intersection improvements at Indian Grave Road and Route 220. (Elmer C. Hodge, County Administrator; Arnold Covey, Director of Community Development) T. PUBLIC HEARINGS 1. Public hearing to elicit citizen comment on the following items: (Brent Robertson, Budget Director) (a) General comment on the annual budget for fiscal year 2003-2004 (b) "Effective" real estate tax rate increase (c) Real estate, personal property, and machinery and tools tax rates 4 U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT ACTION NO. ITEM NO. D - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Annual report from the Roanoke Valley Economic Development Partnership APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Phil Sparks, Executive Director of the Roanoke Valley Economic Development Partnership, to provide the partnership's annual report to the Board. ACTION NO. ITEM NO. ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: March 11, 2003 Briefing to update citizens of the status of the Regional Water and Wastewater Authority Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Early in 2002, County and City staffs were directed to pursue the possibility of a regional water authority. After months of meetings and studies, staff recommended that the Board of Supervisors and City Council authorize proceeding with the development of a full service water and wastewater authority. The authority would be based on three principles: (1) Equal representation between the County and City on the authority. (2) Pool the assets of both the City and County. (3) Equalize the rates between the City and County of Roanoke. What are the benefits to County residents? Although we believe this is a win-win situation for both City and County residents, we will concentrate on the benefits to County residents. - As the rates equalize our residents will receive the benefits of reduced water rates. Instead of County residents paying the entire debt of Spring Hollow (spread over approximately 20,000 customers), under the authority it will be spread over approximately 55,000 customers. City rates will increase to cover their share of the debt and County rates will reduce. - Some County residents have asked if the City will be compensating for past years when only County residents paid the debt. While the agreed upon concept is fair and ACTION NO. ITEM NO. n-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2003 Briefing concerning the Drought Relief Grant Program John M. Chambliss, Jr. Asstistant County Administrator Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~~... SUMMARY OF INFORMATION: This time has been set aside to allow Jon Vest, Extension Agent, to advise the Board of Supervisors of the recent announcement of funding to area farmers under the Drought Relief Program. On February 24, we received a copy of a news release from Congressman Goodlatte's office (dated February 19) advising that the appropriations bill passed by the House of Representatives included an Agricultural Assistance provision specifically targeting funds to go towards the 2002 Livestock Compensation Program and the Livestock Assistance Program. The assistance would be provided to producers who were in counties eligible to be declared 2001 or 2002 primary disaster counties but had not applied for disaster designation by the original cutoff date. The Board may recall that you adopted a resolution on October 8, 2002 requesting that Roanoke County be declared a disaster area because of the on-going drought conditions that caused significant damage to livestock and crop production in the County. Governor Warner forwarded our request with that of several other Virginia localities, however, our request was after the September 19, 2002 deadline which we were not aware of at the time. Staff then communicated with Senators Warner and Allen and Congressmen Goodlatte and Boucher asking for their assistance to obtain additional funding for the U.S. Department of Agriculture for the numerous other Virginia localities that had experienced losses, but were not approved by the original deadline. ~-3 On February 6, 2003, the Roanoke Times reported that low interest loans were available to qualified farmers in Roanoke County (and several area localities) who had lost at least 30 percent of their incomes related to the drought. While this could be beneficial, it was not as attractive as the grant that had been available in the Fall. The news item from Congressman Goodlatte and subsequent information from the web site of the U. S. Department of Agriculture indicates that the funding is now available to help eligible farmers. The application must be made to the Farm Service Agency office on or after April 1 and through early June to receive the monies. The USDA news release indicates that previously under the Livestock Compensation Program, a county must have been named as a primary county under a Secretarial disaster designation between January 1, 2001 and September 19, 2002, only for drought. The Act (new appropriation) expands the LCP to make eligible any counties that were requested as primary disaster areas under a Presidential or Secretarial declaration by February 20, 2003. STAFF RECOMMENDATION: We are indeed grateful for the efforts of our Congressional delegation in obtaining this assistance for farmers in our area. Jon Vest will help to explain the process for seeking the monies at the briefing. Attached are copies of correspondence related to this effort. `~_3 NEWS FROM Cor~g r~ssr~nan Bab C ood 1 attE: SERV/NG V/RG/NIA'S SIXTH DISTRICT PHOrtE: 2~2-225-5431 FAx7 202-225-9681 Contact: Elyse Bauer zo2-z2s-5431 Date :February 19, 2003 HOUSE PASSES SPENDING BILL WHICH WILL PROVIDE MUCH NEEDED LIVESTOCK ASSISTANCE TO VIRGINIA PRODUCERS Legislation Also Includes Funding for Crop Disaster Assistance Washington, D.C.: Late last week the House of Representatives passed appropriations, which included an Agricultural Assistance provision specifically targeting funds to go towards the 2002 Livestock Compensation Program and the Livestock Assistance Program, which will provide a major boost to hurting Virginia livestock producers. The legislation expands eligibility for the 2002 Livestock Compensation Program (LCP) which was initiated by the Administration last fall to provide assistance to producers for selected types of livestock in counties designated as disaster counties. The LCP program provides a flat payment by number and type of livestock to all Iivestoclc producers in a qualifying county. Assistance will be provided to producers who were in counties eligible to be declared 2001 or 2002 primary disaster counties but had not applied for disaster designation by the original cutoff date, in addition to counties designated disaster counties for reasons other than drought. Additionally the legislation re-establishes a more targeted Livestock Assistance Program (LAP) for producers suffering grating losses in counties designated as disaster counties due to weather-related problems. The LAP program will provide more tailored assistance to producers who have suffered drought than the LCP, but any LCP beuld consult their to coFarm Service Agen y (FSA) office for potential LAP benefits. Producers sho how these programs will work to benefit them. ZOO ~] _ ~,T.T,~"I0000 HOfi 91~I00 SL9Z L58 ObS X~',3 8£ ~ i~T £0/~Z/ZO The legislation also included funding for crop disaster assistance. The assistance will go to producers who suffered a loss of 35 percent or greater in either 2001 or 2002 crop years. The assistance applies to both program and non-program crops and covers both quantity and qualih' losses. "The passage of this legislation, in both the House and the Senate, offers some hope to producers in the Sixth District, and throughout Virginia, who have suffered tremendous losses due to drought," CTo°dlatte said. ~q am pleased that we were able to get this assistance for those who need. it most." Congressman Goodlatte was instrumental in securing this funding in his capacity as chairman of the House Agriculture Committee. ~;p0(~ ~ A,T,T•~'I0000 $OS ON00 5L9Z L58 Oi~S XSJ,d 6£~6T £0/~Z/ZO United States Department of Agriculture t:roa;owo.o€ ,ai~trcmr,~~- aw..r ~~,raozo~a-~a~oa• r~•r:~!o ,ea.-~r~e~r:+ Release No. 0079.03 Alisa Harrison (202) 720-4623 Jlllene Johnson (202) 720-9733 VENEMAN ANNOUNCES FIRST PHASE OF SIGN~IP DATES FOR AGRICULTURE ASSISTANCE ACT PROGRAM BENEFITS New USDA Web Site Provides One-stop Information on Disaster Programs Page 1 of 2 --.,~ WASHINGTON, Feb. 27 2003 - In the first phase of agriculture assistance implementation authorized under the Agricultural Assistance Act of 2003, Agriculture Secretary Ann M. Veneman today announced that sign-up for the expanded Livestock Compensation Program will begin April 1, 2003. The Tobacco Payment Program benefit sign-up will begin March 17, 2003. Veneman said the implementation team is working on details regarding other program benefits and said information about these other sign-up dates will be announced in the near future. USDA has also launched a website, located at ~Fxr~,.~,~~~,°:~.~.3~:<~;i ~:x~~~~,-, that provides producers one location for details on these programs, questions and answers, allows for comments and on program implementation, as well as other information on USDA agriculture assistance. "USDA is committed to providing these disaster program benefits to producers as quickly as possible and today's announcement is the first step in meeting those expectations," said Veneman. "Our implementation team is examining ways to cut the red tape and expedite the process where possible and the new website provides the ability for producers to make suggestions on how we might work more efficiently in meeting that goal." Both the LCP and the TOPP programs can begin quickly because program systems are in place and the programs are relatively easy to administer. Livestock Compensation Program (LCP LCP sign-up will begin on April 1 and is scheduled to end early June., 2003. The Act expands LCP by including additional counties Additional Iriformation '~ Agriculture Secretary Ann Veneman makes some announcements on Disaster Aid program on Capitol Hill. (Brenda Curtis and Agriculture Secretary Ann M. Veneman. 1 'd The signup for the new Farm Bill will not change. So time is running out for producers to register. fBeenda Curtis and Agriculture Secretary Ann M. Veneman. ) F3 Disaster Assistance Website t~ ;:- Print this document that were approved under a Secretarial disaster designation or Presidential disaster declaration for damages and losses due to any natural disaster. The Act also includes catfish as an eligible commodity. Previously under LCP, a county must have been named as a primary county under a Secretarial disaster designation between Jan. 1, 2001, and Sept. 19, 2002, only for drought. The Act expands LCP to make eligible any counties that were requested as primary disaster areas under a Presidential or Secretarial declaration by Feb. 20, 2003, and that were subsequently approved. To be eligible for LCP assistance, a producer's livestock operation headquarters must be physically located in a county with a qualifying disaster designation. Eligible livestock are cattle, sheep, goats, and bufFalo, as well as catfish. Counties named as contiguous counties are not eligible for the program. LCP payments will be based on losses per head or number of eligible livestock and catfish. To sign up for LCP assistance, eligible producers should visit their local FSA offices on April 1 USDA anticipates more than 700 additional coun#ies will be made eligible for LCP under the Act. LCP was originally administered in 2,149 counties. United States Department of Agriculture Tobacco P~ment Program (TOPP1 Sign-up for TOPP will begin March 17 and is scheduled to end May 16, 2003. The program provides an estimated $53 million to tobacco producers. Eligible applicants are quota holders and producers of all kinds of tobacco under USDA's 2002 tobacco program. Payments are expected to be issued between mid-May and June 1, 2003. To apply forTOPP assistance, eligible persons should visit their local USDA Farm Service Agency (FSA) offices beginning March 17. Agriculture Assistance Act Provisions Page 2 of 2 ~.-3 The Act, signed into law on Feb. 20, 2003, authorizes total disaster aid estimated at $3.1 billion for producers suffering from natural disasters and related conditions. USDA will announce sign-up as quickly as possible for other assistance provided by the Act, including the crop disaster program that reimburses producers for qualifying crop losses in either 2001 or 2002 due to damaging weather or related conditions; $250 million for the Livestock Assistance Program to reimburse producers for grazing losses; $60 million for sugarcane producers; $60 million for sugar beet producers; and $50 million for the cottonseed industry. The Secretary said information about these other sign-updates will be announced in the coming weeks. Interested parties will also want to consult the program regulations when issued. Disaster Assistance Web Site USDA's Farm Service Agency has developed a Web site that provides producers with one convenient location for details on new and existing FSA disaster assistance. The Web site can be accessed at ~. ~ or at htt~//disaster.fsa.usda.gov "The new website gives farmers and ranchers immediate access to information on programs ~~ authorized by the Agricultural Assistance Act of 2003, said Jim Little, FSA Administrator. "Producers who have suffered from disaster conditions can turn to this site for timely details on these important issues." The Web site will be updated frequently and will feature current news on programs contained in the Act, plus details on sign-up, program requirements, as well as a comments and suggestions section. The site will also have links to online program application forms, Federal Register notices, information about regulations, as well as a list the counties eligible for certain disaster assistance. The website also provides pertinent details on existing FSA disaster programs, including emergency low-cost loans for producers in designated disaster areas, the Emergency Conservation Program and the. Noninsured Crop Disaster Assistance Program. Accessibility I Privacy[ Security I Nondiscrimination I FOIA Questions? Comments. Contact Us Livestock Compensation Program .u~ swws~ + e~taf March 2003 Livestock Compensation Program Overview The Agricultural Assistance Act of 2003 extended the Livestock Compensation Program (LCP), originally created in 2002, into 2003. The 2003 LCP is an emergency initiative administered by the Farm Service Agency (FSA) that provides immediate assistance to eligible owners and cash lessees of certain types of livestock for damages and losses due to any natural disaster. This program provides direct payments to eligible livestock producers. Producers Eligible to Receive Assistance Producers who did not receive assistance under the 2002 LCP and who live in counties that were requested as primary disaster areas under a Presidential or Secretarial disaster declaration between January 1, 2001, and February 20, 2003, and subsequently approved are eligible for LCP. This dramatically increases the number of counties deemed eligible in LCP of 2002. Producers of the following livestock are eligible for LCP: cattle, sheep, goats and buffalo. Producers of catfish are also eligible. Eligibility and Ineligibility Specifications Eligible counties An eligible county must be approved as a primary county between January 1, 2001, and February 20, 2003, for Presidential or Secretarial disaster designation for damages and losses because of natural disaster. Additionally, counties requested for a Presidential or Secretarial primary designation, and subsequently approved, are eligible. Ineligible counties . Counties named as contiguous counties are not eligible for LCP. Eligible owner To be eligible for LCP, a producer's livestock operation headquarters must be physically located in a county with qualifying primary disaster designation. Eligible livestock are cattle, sheep, goats, buffalo and catfish. LCP payments are issued for each head of eligible livestock. An eligible livestock owner, for LCP, is one who owns orjointly owns eligible livestock and has either of the following: Page 1 of 4 . a beneficial interest and financial risk in eligible livestock; Livestock Compensation Program Page 2 of 4 . citizenship of, or is a legal resident alien in, the United States; • a farm cooperative, private domestic corporation, partnership, or joint operation in which a majority interest is held by members, stockholders, or partners who are citizens of, or legal resident aliens in, the United States. NOTE: Livestock owners who also custom feed livestock may be eligible for LCP benefits on their own livestock, provided all other eligibility requirements are met. Ineligible Owner/Lessee An ineligible owner is one whose livestock headquarters operation is located in an ineligible county. An ineligible lessee is one whose leases livestock from an owner on a share basis for the offspring of the teased livestock. Eligible producer An eligible livestock producer, for LCP, is an individual, or entity: that shares in the income from the sale of the eligible livestock which is either owned, under cash lease agreement, or subject to a purchase agreement for the eligible livestock; and whose livestock headquarters operation is located in an eligible county. Ineligible producer An ineligible producer is an individual or entity: who does not own eligible livestock; whose livestock operation headquarters is not located in an eligible county; who is a livestock owner that slaughters, processes, and packs meat and meat products. Exception: A livestock owner, who meets all other eligibility requirements, may be eligible for LCP on eligible owned orcash-leased livestock, if either or both of the following apply: . the livestock owner is a member or shareholder of a cooperative that slaughters, processes, and packs meat and meat products; and/or • the livestock owner owns a facility that slaughters, processes, and packs meat and meat products, but that facility processed fewer than 1,000 head in calendar year 2001. Eligible livestock include: • livestock that was owned or subject to a cash lease on or before June 1, 2002, and have been owned or cash leased by the lessee for a minimum of 90 calendar days. NOTE: June 1, 2002, must fall within the 90-day ownership period. • livestock located in a commercial feedlot, provided that the livestock are farmer-owned and the owner of the livestock meets all eligibility requirements; and • livestock that were sold or died on or after June 1, 2002, and that meet all other eligibility requirements may be eligible for payment. Ineligible livestock include: . swine; . equine animals; Livestock Compensation Program Page 3 of 4 . poultry; ~~, -~ ..packer owned or commercial feedlot operations; • livestock kept for recreation or for use in recreational activities or recreational businesses, even if they are also maintained for use in a .controlled breeding program; . livestock that were sold or died on or-before June 1, 2002; all beef and dairy cattle, and buffalo and beefalo that weighed less than 500 pounds on June 1, 2002; and . any other livestock not included in the payment calculation chart. Livestock headquarters operation: A livestock headquarters operation is the normal physical location of any of the following for eligible livestock: . storage site of feed supplies that provides immediate access for winter feeding or for nongrazing eligible livestock; . buildings, yards, and corrals used for housing, feeding, loading, unloading, or holding livestock; • confinement building(s) that house eligible livestock; or • site where livestock are normally located for the majority of a calendar year. If an owner's mailing address is for a location in an approved county, and the owner's livestock headquarters operation is not physically located in an approved county, the owner is ineligible. An eligible livestock owner/lessee may have more than one livestock headquarters operation, if the eligible owner's livestock in the livestock headquarters operations are separate and distinct groups of livestock and not mixed or intermingled between or among the headquarters livestock operations. Example 1: A livestock headquarters operation where livestock are wintered, calved, lambed, etc. is located in an ineligible county; however, the same livestock are pastured in the summer in an eligible county with corrals and yards. The livestock are not eligible for LCP. Example 2: An eligible owner owns AB Livestock Company with the livestock headquarters operation located ih an eligible county. The same owner owns Circle S Livestock Company with the livestock headquarters operation located in an ineligible county. The livestock operations are separate and distinct and the livestock never mixed. AB Livestock Company livestock are eligible for LCP. Circle S Livestock Company livestock are not eligible for LCP. NOTE: An owner's mailing address, if different from the livestock headquarters operation, shall not be used to determine eligibility. Payment Caicutafion Payment rates for each type of livestock are determined based on standard feed consumption data for each eligible type of livestock. Payment rates have yet to be released. Payment and Payment Limitations Payment will be available shortly after an eligible livestock owner or lessee has signed up and the application has been approved and processed. Producers participating in LCP are subject to a $2.5 million gross revenue limitation per person or less for the preceding tax year. Payments are limited to $40,000 per person. See Chart 2. Livestock Compensation Program IF the total gross revenue received by the THEN the annual gross revenue for the "person" is... "person" is the total gross revenue received from... more than 50 percent from farming,-ranching farming, ranching and forestry operations in and forestry operations the preceding tax year less than 50 percent from farming, ranching all sources in the preceding tax year and forestry operations Signup Signup for LCP begins April 1, 2003, and ends early June 2003. Owhers or lessees of eligible livestock must certify the number owned or leased as of June 1, 2002. The animals must have been owned for 90 days or more and must fall within the 90-day ownership period. Contact your local county FSA office or USDA Service Center for signup information. In general, applicants will certify on the application form CCC-370, the number and type of eligible livestock owned or leased as of June 1, 2002. Documentation will be required from each applicant selected for a spot check that indicates all livestock for which payment was received that were sold or died after June 1, 2002. NOTE: The amount of payment received under LCP may be reduced from future Livestock Assistance Program payment, if applicable. To learn more about this and other FSA programs, please contact your local USDA Service Center, or visit FSA's web site at www.fsa.usda.gov The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, gender, religion, age, disability, political beliefs, sexual orientation, and marital or family status. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA3 TARGET Center at 202720.2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 32'x, Whitten Building, 1400 Independence Avenue, SW, Washington, D.C., 202599410, or call (202) 7245964 (voice or TDD). USDA is an equal opportunity provider and employer. Download Print Version PDF (23k) Page 4 of 4 ~~~ (Return to Fact Sheet Index. ~ FSA Home Page ~ Comments ~ USDA Hame Page ~~~n~~~~ ~`~lr }~~ li~~ S.W. Va. farmers might be eligible for drought aid Qualified farmers in several Southwest Virguua. counties might be eligible for emergency loans to help them recover from losses caused by the recent drought. Rep. Rick Boucher, D- Abingdon, and Sen. George Allen, R-Va., announced the relief in news releases Wednesday. Farmers in Roanoke, Lee, Pulaski, Scott, Washington, Buchanan, Carroll, Dickenson, Giles, Grayson, Patrick, Russell, Smyth, Tazewell, Wise and several :other counties who have lost at least 30 percent of their incomes can apply. for up to $500,000 in low-interest U.S. Farm Service Agency loans: Farmers in the cities of Covington, Galax and Norton are also eligible. Lack of rain over the past year damaged barley, corn, hay, soy- bean and tobacco crops. Farmers in designated areas have eight months to apply for the loans. .~ - KARIN KOWAI,S'KI UVoman, 22, charged with bank robbery A 22-year-old woman was arrested Tuesday afternoon after walking into a downtown Roanoke bank and demanding money, according to police reports. Roanoke police spokeswoman Shelly Alley said a woman went into SunTrust Bank in the 500 block of South Jefferson Street about 4:30 p.m. and struck up a conversation with the teller. During the conversation, the woman demanded cash. She never showed or talked about a weapon, Alley said. The teller kept the woman tallang until police arrived. Carisa Michelle Steger, of the 1100 block of Pilot Street, was charged with robbery, Alley said. Steger was arrested and taken to the Roanoke City Jail. - KIMBERLY O'BRIEN ROOT u~~~t, COMMOI~TW~AL'TH ®f VIRGINIA Office of the Governor Mark R Warner Governor October 19, 2002 John M. Chambliss, Jr. Assistant County Administrator Roanoke County P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Chambliss: ~~3 Thank you for your letter requesting disaster designation in response to drought conditions affecting Roanoke County and its farmers. On October 18, 2002 I wrote Secretary of Agriculture Ann Veneman requesting a drought disaster designation for Roanoke County and nine other Virginia localities. There are now 68 such requests from Virginia pending with Secretary Veneman. I have asked our congressional delegation for assistance in expediting Secretary Veneman's review of these requests. Thank you again for bringing your county's situation to my attention. Sincerely, ~~ Mark R. Warner MRW/cmg c: The Honorable Michael J. Schewel The Honorable John W. Marshall The Honorable David K. Paylor Mr. J. Carlton Courter, III Mr. Michael M. Cline State Capitol Richmond, Virginia 23219 (804) 786-2211 TTY (804) 371-8015 www.governor.state.va.us ~-3 C®MMONWEALTH o f VIRGINIA Office of the Governor Mark R Warner Governor October 17, 2002 The Honorable Ann M. Veneman Secretary of Agriculture United States Department of Agriculture Second Floor 14~' Street and Independence Avenue, S.W. Washington, D.C. 20250 Dear Secretary Veneman: I am writing on behalf of thousands of farmers in Virginia to request that you designate the following 10 Virginia localities disaster areas for the purpose of allowing farmers in these counties and contiguous localities to participate in any emergency assistance programs available through your agency: Accomack Lancaster ~ Roanoke Carroll Lee Russell Grayson Patrick Greensville Rappahan_nyck I make this request in response to the agricultural losses experienced in these localities because of drought and excessive heat: Enclosed is a copy of the official damage assessment reports that were prepared by the Farm Service Agency in response to a request from my staff on my behalf. Any federal assistance that would help reduce the financial hardship caused by the abnormally dry weather and excessive heat would be welcomed by the hard working farmers and their families in these localities. I urge your prompt approval of this request and look forward to your response in the near future. In addition to urging expeditious approval of disaster designations of the ten counties identified above, I also reiterate the request I made earlier of the Department for prompt action on the other 58 applications from Virginia pending with your office. State Capitol • Richmond, Virginia 23219 (804) 786-2211 • TTY {804) 371-8015 vaww.governorstate.va.us The Honorable Ann M. Veneman October 17, 2002 Page 2 ~3 Some of these requests have now been before you since August 6th. Virginia's farmers and their families need relief now. I am equally concerned about the arbitrary September 19, 2002 deadline for the Livestock Compensation Program. Your announcement of the program generated considerable interest among Virginia farmers who have livestock and whose operations have been severely impacted by drought and excessive heat. Livestock production generates a major portion of Virginia's farm cash receipts. Farmers in this agricultural sector have been hit hard by drought conditions in 2001 and 2002. However, much of the good done by this program was undercut by the decision to announce the program on September 19 and to impose a deadline of that same day. As a result of this arbitrary deadline, only about 45 of Virginia's localities--less than half of our agricultural-producing counties and independent cities--are expected to be qualified for the Livestock Compensation Program due to the arbitrary September 19, 2002 deadline. Since September 19, I have submitted designation requests for an additional 28 Virginia localities, including the 10 requested in this letter, and we have several other localities being assessed for damages. Many of these localities that have been shut out of the Livestock Compensation Program have significant livestock production, but, because their losses will not be documented until after September 19, farmers within their jurisdictions will not be included in the program. Farmers in these localities are every bit as deserving as farmers in other states. An arbitrary administrative deadline should not prevent them from receiving the relief that they need. I strongly urge you to extend the arbitrary September 19 deadline to permit livestock farmers in all areas that have qualifying drought losses to apply for relief under the Livestock Compensation Program. It would be a fair and equitable thing to do and it would greatly benefit Virginia's farmers, their families, and our farming communities. Sincerely, Mark R. Warner Enclosures c: Virginia Congressional Delegation The Honorable Thomas K. Norment A~. ROANp~~ ti _ ~ ~~ ° ~ az. CZ~~xxt~ ~~ ~~x~~ 1838 ASSISTANT COUNTY ADMINISTRATOR October 11, 2002 The Honorable Mark R. Warner Office of the Governor State Capitol, 3`d Floor Capitol Square Richmond, VA 23219 Dear Governor Warner: ~- 3 At a regular meeting of the Roanoke County Board of Supervisors held on Tuesday, October 8, 2002, the Board adopted the attached resolution requesting that Roanoke County be declared a disaster area because of the on-going drought and excessive heat that have caused significant damage to livestock and crop production in this County. Damage assessment reports and other related reports have previously been forwarded to the appropriate officials identifying our losses. Your assistance in obtaining federal disaster designation for Roanoke County and federal assistance for Roanoke County farmers who have experienced corp damages/losses because of the on-going drought and excessive heat will certainly be appreciated. Should you or your staff have any questions or if I can be of further assistance, please do not hesitate to contact me. Sincerely, ~ ~~'- John M. Chambhss, Jr. Asst. County Administrator cc Jon Vest, Extension Agent The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John W. Warner, U. S. Senate The Honorable George Allen, U. S. Senate J. Carlton Courter, III, Virginia Commissioner of Agriculture The Honorable John S. Edwazds, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas; Virginia House of Delegates f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATON CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-1 RATIFYING, CONFIRMING, AND AUTHORIZING THE EXECUTION OF A VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) GENERAL PERMIT REGISTRATION STATEMENT WITH THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY, UPON CERTAIN TERMS AND CONDITIONS; AND APPROVING SUCH FURTHER ACTIONS AND EXECUTION OF SUCH FURTHER DOCUMENTS AS MAY BE NECESSARY TO COMPLY WITH OR IMPLEMENT THE PROVISIONS OF THAT REGISTRATION STATEMENT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The County Administrator, or his designee, is hereby authorized and directed to execute, for and on behalf of the County of Roanoke, a Virginia Pollutant Discharge Elimination System General Permit Registration Statement for storm water discharges from small municipal separate storm sewer systems with the Virginia Department of Environmental Quality, upon certain terms and conditions, with the form of the Registration Statement to be approved by the County Attorney. 2. The Board hereby ratifies and confirms such actions taken by the County Administrator on behalf of the County of Roanoke with respect to this matter. 3. The Registration Statement shall be attached to this Resolution and incorporated herein by reference. 4. The County Administrator, or his designee, is also authorized to take such further action and to execute and provide such further documents as may be necessary to comply with or implement the provisions of the Registration Statement and the filing requirements for such Registration Statement including, but not limited to, any 1 i f ~ necessary contracts or agreements with third parties to implement and complete the items outlined in the Registration Statement. 5. By adopting this Resolution the Board hereby expresses its intent to fund, either through prior, simultaneous, or future appropriations, the funds required for complying with the terms of the above mentioned Registration Statement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File George W. Simpson, III, Assistant Director of Community Development Paul M. Mahoney, County Attorney Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Resolution authorizing a Virginia Pollutant Discharge Elimination System (VPDES) General Permit Registration Statement with the Virginia Department of Environmental Quality. SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director of Community Development APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: This is a federal mandate and the contract with the Department of Environmental Quality (DEQ) must be authorized by March 10, 2003. Funding for compliance will be included in the departmental budget effective July 2003. SUMMARY OF INFORMATION: The Environmental Protection Agency and the Commonwealth of Virginia Department of Environmental Quality are now regulating stormwater quality under the Clean Water Act for localities with populations of less than 100,000. As such, Roanoke County will be responsible for compliance with these regulations as outlined in the attached Registration Statement that will be submitted to the Virginia Department of Environmental Quality. Commitments include the following: • Public education and outreach: implement a public education program to distribute educational materials to the community, schools, businesses, and homeowners • Public participation and involvement: establish a citizen advisory committee, initiate a storm drain stenciling program, and coordinate asave- our-streams program 1 ~-~ • Illicit discharge detection and elimination: develop, implement and enforce a program to detect and eliminate illicit discharges, develop a storm sewer system map showing all outfalls, and detect and address non- stormwaterdischarges • Construction site runoff control: develop, implement, and enforce a program to reduce pollutants in stormwater from construction activities • Post-construction runoff controls: develop and implement ordinances to address post-construction runoff from new development or redevelopment that includes stormwater quality "best management practices" • Pollution prevention/good housekeeping: develop and implement an operation and maintenance program, including training, for County operations and County facilities. Compliance with these regulations has been estimated to cost $200,000 per year for the five year permit period FISCAL IMPACT: This is an unfunded mandate that will require an expenditure of approximately $200,000 per year from the General Fund. STAFF RECOMMENDATION: Staff requests that the Board approve the attached resolution authorizing the County Administrator to execute a Virginia Pollutant Discharge Elimination System (VPDES) General Permit Registration Statement with the Virginia Department of Environmental Quality and further authorizing the County Administrator to take such further actions and execute and provide further documents necessary to comply with and implement the VPDES permit, including necessary contracts or agreements with third parties, to complete the activities outlined in the VPDES permit. Additionally, staff recommends that the Board establish annual funding for compliance with the Virginia Pollutant Discharge Elimination System (VPDES) with the Virginia Department of Environmental Quality. 2 ~--i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATON CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION RATIFYING, CONFIRMING, AND AUTHORIZING THE EXECUTION OF A VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) GENERAL PERMIT REGISTRATION STATEMENT WITH THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY, UPON CERTAIN TERMS AND CONDITIONS; AND APPROVING SUCH FURTHER ACTIONS AND EXECUTION OF SUCH FURTHER DOCUMENTS AS MAY BE NECESSARY TO COMPLY WITH OR IMPLEMENT THE PROVISIONS OF THAT REGISTRATION STATEMENT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The County Administrator, or his designee, is hereby authorized and directed to execute, for and on behalf of the County of Roanoke, a Virginia Pollutant Discharge Elimination System General Permit Registration Statement for storm water discharges from small municipal separate storm sewer systems with the Virginia Department of Environmental Quality, upon certain terms and conditions, with the form of the Registration Statement to be approved by the County Attorney. 2. The Board hereby ratifies and confirms such actions taken by the County Administrator on behalf of the County of Roanoke with respect to this matter. 3. The Registration Statement shall be attached to this Resolution and incorporated herein by reference. 4. The County Administrator, or his designee, is also authorized to take such further action and to execute and provide such further documents as 1 may be necessary to comply with or implement the provisions of the Registration Statement and the filing requirements for such Registration Statement including, but not limited to, any necessary contracts or agreements with third parties to implement and complete the items outlined in the Registration Statement. 5. By adopting this Resolution the Board hereby expresses its intent to fund, either through prior, simultaneous, or future appropriations, the funds required for complying with the terms of the above mentioned Registration Statement. 2 't i~ i~ County of Roanoke, Virginia VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) GENERAL PERMIT REGISTRATION STATEMENT FOR STORMWATER DISCHARGES FROM SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS [VAR040] J March 2003 ROANp ~ F O~ ~ . 2 L7 z v .a 1838 C~~~t~t~ of ~2nttz~n~e DEPARTMENT OF COMMUNITY DEVELOPMENT DIRECTOR, ARNOLD COVEY March, 10 2003 ASSISTANT DIRECTOR, GEORGE W. SIMPSON, III, P.E. CHIEF PLANNER, JANET SCHEID ' Subject: County of Roanoke's VPDES General Permit Registration Statement Mr. Kip Foster, Water Permits Manager Virginia Department of Environmental Quality West Central Regional Office 3019 Peters Creek Road, Roanoke, VA 24019 DEVELOPMENT REVIEW ENGINEERING INSPECTIONS MAPPING/GIS PERMITS PLANNING & ZONING STORMWATER MANAGEMENT Dear Mr. Foster, In keeping with the County of Roanoke's current and future commitment to protect the environment and ensure water quality for the citizens of the Roanoke Region, we are submitting for your review the ' County of Roanoke's VPDES General Permit Registration Statement for Stormwater Discharges from Small Municipal Separate Storm Sewer Systems. The County of Roanoke has made a concerted effort to develop the most effective Stormwater Management Program possible and plans to commit substantial County of Roanoke resources and substantial un-subsidized funding in support of this initiative. We have made every effort to be inclusive of the County of Roanoke's diverse neighborhoods and communities and we intend to place special emphasis on providing education on stormwater pollution to the Count~ls school children, adults, and professionals. We have also provided for the development of ordinances considering stormwater quality in new development and re-development and ordinances prohibiting illegal discharges into our storm sewer system. Furthermore, we will assess current County operations and will provide additional training relating to pollution prevention. The County also plans to maintain current County storm drain system maintenance and will cooperate with the Virginia Department of Transportation (V-DOT) for right of way maintenance and street sweeping programs. Strong regional cooperation has been pursued in the areas of Education, Public involvement and Pollution prevention. The County intends to participate in a regional effort to educate the public with public service announcements on stormwater and promotional videos on stormwater education produced by RVTV in cooperation with V-DOT. The County also has the opportunity to continue to cooperate in the development of Greenways and to consider regional cooperation as the discussion of a Stormwater Utility is pursued. The County intends to provide coordination of annual regional meetings and will continue to cooperate in the regional Storm Drain Stenciling Educational Project. Continued regional cooperation and discussion will be economically sound, and instrumental in the effective reduction of pollutants into the regions Rivers and streams. The County places special emphasis on the Roanoke River and its tributaries and has made a strong effort in addressing Stormwater Management on both the regional and local basis. We will continue to foster and support the implementation of stormwater quality initiatives in the Roanoke Valley as well as continuing to be a leader in the protection and enhancement of the ecology and economy of the Roanoke Region and the Roanoke River Basin. Respectfully Submitted, Elmer C. Hodge, County Administrator P.O. BOX 29800 • ROANOKE, VIRGINIA 24018 • PHONE (540) 772-2080 • FAX (540) 772-2108 ®Recycled Paper ROANOKE COUNTY'S STORMWATER MANAGEMENT PROGRAM VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) GENERAL PERMIT REGISTRATION STATEMENT FOR STORMWATER DISCHARGES FROM SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS [VAR040] 1 County Of Roanoke VPDES Phase II Registration Statement Table of Contents: Table of Contents .............................................................................................. 2 Executive Summary ..................................................................... 5 Required Information ................................................................. 11 ............................................. List of Receiving Waters 12 .............. Figure 1: Map of Receiving Waters ........................................... 12 ifi i 14 on ................................................................................ Cert cat Stormwater Management Program ................................................................ 15 Minimum Control Measure 1: Public Education and Outreach General Summary ........................................................................................... 15 BMP: 1-1. Review and inventory publications and educational programs produced by the County and cooperators .............. 17 BMP: 1-2. Produce a Stormwater Informational Mailer............18 BMP:1-3. Provide Stream School Seminars in Cooperation with Virginia Save Our Streams ................................................ 19 BMP:1-4. Provide Stormwater education programs for school age children ................................................................................ 20 BMP:1-5 Distribute posters, bumper stickers, flyers, fact sheets, and other items promoting the importance of Stormwater to the citizens of Roanoke County ...................... 21 ~' BMP:1-6 Utilization of billboards in high traffic corridors to advertise the importance of stormwater quality, conservation, and other stormwater issues ..................................................... 22 BMP: 1-7. Stormwater Hotline ...................................................23 BMP: 1-8. Stormwater Web Page .............................................. 24 BMP:1-9. Produce Stormwater Program Public Service 1 Announcements on a yearly basis that utilize radio and television media to educate the public on stormwater issues. .................................................................................................... 25 BMP:1-10. Provide Stormwater education programs for targeted County businesses ..................................................... 26 2 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement ' Minimum Control Measure. 2: Public Participation and Involvement . ' General summary ...............................................................................27 BMP: 2-1 Coordinate, Implement and Support a County wide Storm Drain Stenciling Project .................................................. 28 BMP:2-2..Coordinate a Virginia Save Our Streams Program to include macroinvertebrate assessment and stream habitat inventory .................................................................................... 29 BMP: Z-3. Hold Annual Public Forum at Explore Park ............. 30 BMP: 2-4 Establish a Stormwater Quality Management ~ Program Citizens Advisory Committee .................................... 31 Minimum Control Measure 3: Illicit Discharge Detection and Elimination General Summary ........................................................................................... 32 BMP: 3-1. Develop A Storm Drain System Map ........................ 33 BMP: 3-2. Develop regulations and an enforcement program for a Stormwater Ordinance preventing illegal discharges into the storm drain system .............................................................. 34 ~I ~ BMP: 3-3. Pilot project for Illicit Discharge Detection and Elimination Program .................................................................. 35 BMP: 3-4. Identify and enforce correction of illicit connections. .................................................................................................... 36 Minimum Control Measure 4: Construction Site Runoff Control General Summary ...............................................................................37 BMP: 4-1. Require Erosion and Sediment Control plans for any land disturbance greater than 10,000 square feet .................... 38 BMP: 4-2. Identify current Erosion and Sediment Control certified employees and develop a program for additional certifications and cross training ............................................... 39 BMP: 4-3. County sponsored certification and awards program for Exemplary Erosion and Sediment Control Compliance .... 40 3 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Minimum Control Measure 5: Post Construction storm water management in new development and redevelopment GeneralSummary ............................................................................................ 41 BMP: 5-1. Develop, Adopt and Enforce an ordinance addressing water quality in post construction site stormwater runoff . ....................................................................................... 42 BMP: 5-2. Develop an Inspection and Enforcement program for maintenance of Post Construction structural stormwater quality controls ......................................................................... 43 Minimum Control Measure 6: Pollution Prevention/Good Housekeeping r General Summary ........................................................................................... 44 BMP: 6-1. Develop Spill Prevention and Control Plans for County Facilities ........................................................................ 45 BMP: 6-2. Household Hazardous WasteProgram (HHHVI~ ...... 46 ' BMP: 6-3. Develop and Maintain a Program for Maintenance of P bli St D i S t u c orm ra n ys ems ..................................................... 47 BMP: 6-4. Develop and maintain Pollution Prevention and Hazardous Waste training programs for County employees, grounds maintenance workers and landscaping crews.......... 48 4 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Executive Summary: Storm Water Management Program: County of Roanoke, Virginia. Polluted stormwater runoff is a leading cause of impairment to nearly 40 percent of surveyed U.S. water bodies that do not meet water quality standards. Overland or via storm sewer systems, polluted runoff is discharged, often untreated, directly into local water bodies. When left uncontrolled, this water pollution can result in the destruction of fish, wildlife, and aquatic life habitats; a loss in aesthetic value; and threats to public health due to contaminated food, drinking water supplies, and recreational waterways. Mandated by Congress under the Clean Water Act (CWA), the National Pollutant Discharge Elimination System (NPDES) stormwater Program is a comprehensive, two-phased national program for addressing the urban sources of stormwater discharges that adversely affect the quality of our Nation's waters. This program uses the NPDES permitting mechanism to require the implementation of stormwater management controls designed to minimize surface water pollution caused by urban stormwater. Under Phase I of NPDES, large municipalities and urbanized counties (population centers over 100,000 people) were required to comply with the Clean Water Act. Now during Phase II, smaller counties and municipalities within defined "Urbanized Areas" need to comply with stormwater management regulations no later than March 10, 2003. The U.S. Census Bureau has defined an Urbanized Area (UA) as "a land area comprising one or more places -central place(s) -and the adjacent densely settled surrounding area -urban fringe - that together have a residential population of at least 50,000 and an overall population density of at least 1,000 people per square mile." (1) Under Phase II, the Environmental Protection Agency (EPA) has identified Roanoke County (including the Town of Vinton) as a community operating a small municipal separate storm sewer system (MS4) within an UA based on the 1990 Census. The definition of a small MS4 is found in 40 CFR under § 122.26(b)(8). In the Commonwealth of Virginia, the Department of Environmental Quality (VDEQ) is the designated NPDES permitting authority. The final rule for the NPDES Phase II program was published in the Federal Register on December 8, 1999 and was subsequently incorporated into the VPDES Permit Regulation (9VAC25-31-10 et seq.) in Virginia on September 27, 2000 (2). VDEQ is currently in the process of drafting the proposed General Permit for the Discharge of stormwater from a Small MS4 through the work of a Technical Advisory Committee comprised of stakeholders from around the State. While VDEQ has indicated that regulated municipalities will have an option of applying for an individual permit, communities are being encouraged to pursue coverage under the State's general permit. The draft general permit is likely to be released in the latter half of 2002 and must be issued in final form no later than December 8, 2002. stormwater Phase II Final Rule, Urbanized Areas: Definition and Description, 1 EPA 833-F-00-004, December 1999, Fact Sheet 2.2. 2 Virginia Register of Regulations, Volume 16, Issue 25, p.3252. 5 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Roanoke County lies along the Roanoke River in the southern portion of the Shenandoah Valley in southwestern Virginia. The county spans the valley between the Blue Ridge Mountains (to the southeast) and Appalachian range (to the northwest). Lying within the Roanoke River watershed, the County's natural topography and geography is dominated by the mountains and hills that surround the valley space in which the Town of Vinton, the City of Roanoke and the City of Salem are located. The Roanoke River splits the County from west to east; additional major tributaries include Masons Creek, Tinker Creek, Mudlick Creek and Back Creek. The Town of Vinton lies east of the City of Roanoke along the Roanoke River. The general topography of the region has made management of the quantity of stormwater an important issue for all of the Roanoke Valley communities. Damaging floods are possible, with the last major flood occurring in 1985. With the designation of Roanoke County as a NPDES Phase II community, the County and the Town are now required to also address the quality of their stormwater runoff. (Within the Roanoke Valley, the City of Roanoke, the City of Salem and Botetourt County were also designated as Phase II communities.) Under the NPDES Phase II rules, the County and the Town must prepare a stormwater management program (SWMP) with program elements that address the following six technical areas: 1) Public Education and Outreach 2) Public Participation/Involvement 3) Illicit Discharge Detection and Elimination 4) Construction Site Runoff Control 5) Post-Construction Runoff Control 6) Pollution Prevention/Good Housekeeping Since the passage of the Clean Water Act (CWA), the quality of our Nation's waters has improved dramatically. Despite this progress, however, degraded waterbodies still exist. The Virginia Pollutant Discharge Elimination System (VPDES) stormwater Phase II Final Rule is the next step in the Environmental Protection Agency's (EPA) effort to preserve, protect, and improve the Nation's water resources from polluted stormwater runoff. The Phase II program requires that operators of small Municipal Separate Storm Sewer Systems (MS4s) in urbanized areas and operators of small construction sites file general VPDES permits to implement programs and practices to improve the quality of polluted stormwater runoff. 6 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement VPDES Phase II is intended to further reduce adverse impacts to water quality and aquatic habitat by instituting the use of controls on the unregulated sources of stormwater discharges that have the greatest likelihood of causing continued environmental degradation. stormwater discharges from MS4s in urbanized areas are a concern because of the high concentration of pollutants found in these discharges. Concentrated development in urbanized areas substantially increases impervious surfaces, such as County streets, driveways, parking lots, and sidewalks, on which pollutants from concentrated human activities settle and remain until a storm event washes them into nearby storm drains. Common pollutants include pesticides, fertilizers, oils, salt, litter, sediment and other debris. Another concern is the possible illicit connections of sanitary sewers, which can result in bacterial contamination of the storm sewer system and receiving waterways. stormwater runoff picks up and transports these and other harmful pollutants then discharges them -untreated - to waterways via storm sewer systems. When left uncontrolled, these discharges can result in fish kills, the destruction of spawning and wildlife habitats, a loss in aesthetic value, and contamination of drinking water supplies and recreational waterways that can threaten public health. The Roanoke River springs from the Jefferson National Forest in Virginia's western mountain highlands, and flows east through Montgomery, Roanoke, Bedford and Franklin Counties, the Cities of Salem and Roanoke and the Town of Vinton, to Smith Mountain Lake and beyond to the Atlantic Ocean. The heart of the Roanoke River corridor is an ageless, fertile valley, a scenic mountain bowl carved between the parallel ridges of the Allegheny and Blue Ridge Mountains, ' The river cuts perpendicular across two major, north-south routes in the region: I- 81 and the Blue Ridge Parkway. The main-stem of the Roanoke River is formed by the confluence of the North and South Forks. The North Fork drains a portion of the Ridge and Valley physiographic province, while the South Fork drains the western face of the Blue Ridge. The two forks converge at Lafayette, a short distance west of the Roanoke County line. The main-stem continues on through a narrow, steep- walled valley near Glenvar. It then traverses the main valley, picking up many short and steep tributaries as it passes through the cities of Salem and Roanoke. The river follows the western slope of the Blue Ridge to Mill Mountain, where it turns east and enters the Roanoke Gap, a gorge that it cut as the ridge was ' rising. Once through the Blue Ridge, the river enters the rolling Piedmont province, where it has been impounded to form Smith Mountain Lake. The mountainous nature of the river headwaters tends to increase the severity of storms and the speed of runoff, making the river subject to flash floods. The sill formed by the Blue Ridge creates a natural settling basin above the gorge, in downtown Roanoke. The natural constriction of the river is exacerbated by manmade structures such as bridges and rail embankments, as well as by 7 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement floodplain development along the river's course through the main Roanoke Valley. One result is frequent and extensive flood damage. On the other hand, the mountainous terrain contributes to the river's scenic and recreational value, and also has positive effects on the river as an aquatic habitat. The cool, well-oxygenated water harbors an unusually wide variety of aquatic life, including trout and the Roanoke logperch, which is listed by the U.S. Fish and Wildlife Service as an endangered species. Riparian vegetation and woodlands help to keep water temperatures down and provide a habitat corridor that allows wildlife to move through the urbanized Roanoke Valley. The river has also provided a corridor for human movement, which has been an important factor in both the prehistory and history of the Roanoke Valley. Native peoples moved up and down the Great Valley, but also settled at the rich meadows above the mouth of the Roanoke Gorge. Pioneer settlers used this water gap as a route from the Virginia tidewater to the Great Valley and beyond. The railroads followed in the 19th Century, giving Roanoke its main industry for many years. As a result, the river corridor is as rich in prehistoric and historic resources as it is in environmental resources. The Roanoke metropolitan area, the largest in Virginia west of the "urban crescent" from Washington through Richmond to Tidewater, is also the only major concentration of people and industry in the State to lie so close to the headwaters of a major river. It is the only population center of consequence to be found in the mountainous region west of the Blue Ridge. This location results in a set of environmental, aesthetic, and land use factors unique to the area. The importance of the river and the urgent need for information on it led to the Roanoke River Corridor Study in 1990. This study included the length of the Roanoke River from its headwater tributaries in Montgomery and Roanoke Counties to the Hardy Ford Bridge, at the upper reaches of Smith Mountain Lake. Participants included the jurisdictions of Bedford, Franklin, Montgomery and Roanoke Counties, the Town of Vinton, and the Cities of Roanoke and Salem. Also included were the Central Virginia, Fifth, New River Valley and West Piedmont planning district commissions. The study's goals were to produce a report documenting existing conditions in the Roanoke River corridor and to recommend ways in which identified problems, opportunities, and protection needs could be addressed. The final report contains detailed recommendations for policy implementation by the local governments. One important element of the final report is a model Roanoke River Conservation Overlay Zone ordinance. This model ordinance provides a "shell" for each participating jurisdiction to use in developing an ordinance that is specific to the needs, challenges, opportunities and constraints of their jurisdiction. To date, only Roanoke County has adopted this ordinance and incorporated appropriate language into the comprehensive plan. 8 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement The County of Roanoke is built around the Roanoke River and the resources it provides. The County's current community plan includes provisions to protect soils, aquatic life and water quality by reducing runoff and erosion. The plan encourages innovation and creativity in site design and, where appropriate, greenways, parks and open space in new sub-divisions. Additionally, the county's vision includes a commitment to reduce flooding and flood damage by protecting floodplains and wetlands, a provision to adopt alternative storm water management techniques and provisions for enhancing existing regulations and enforcement procedures to reduce soil runoff and erosion and provide for the protection of soils, aquatic life and water quality. The County of Roanoke has made along-term commitment on behalf of the citizens to protect the environment and ensure quality air and water for the citizens of the region. The County places special emphasis on the Roanoke River and its tributaries and has made a strong effort to addressing stormwater management on both the regional and local basis. In response to the CWA's VPDES Phase II General Permit requirements, the County of Roanoke has developed a comprehensive and proactive stormwater Management Program. The County's plan includes a strong emphasis on k-12tH grade education, and adult and professional training in cooperation with Explore Park and the Virginia Department of Transportation. The stormwater Management Program is built upon a foundation of cooperation with the County's neighborhoods and communities. The plan includes a comprehensive and proactive assessment of the storm sewer system, which includes, drainage system mapping, drainage system maintenance and an in-house education/training component. Major components of the program include development and adoption of ordinances that include water quality assessment in site design and review. These ordinances also include the consideration of water quality Best Management Practices in new development and re- development. Additionally, the plan includes a County commitment to initiate spill prevention plans at County facilities, and to maintain its current drainage system maintenance program. 9 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Strong regional cooperation has been pursued in the areas of education, public involvement and pollution prevention. The County intends to participate in a regional effort to educate the public with public service announcements produced in cooperation with regional partners, promotional videos on storm water education produced by Roanoke Valley Television (RVTV) in cooperation with the Virginia department of Transportation (VDOT) and with continued participation in the Household Hazardous Waste Collection Day. The County will also continue to cooperate in the development of greenways and to consider regional cooperation as the discussion of a regional stormwater utility is pursued. The County intends to provide coordination for annual regional meetings and will continue to cooperate in the regional storm drain stenciling educational project. Continued regional cooperation and discussion will be economically sound, and instrumental in the effective reduction of pollutants into the region's rivers and streams. The VPDES Phase II regulations are currently not funded at the state or Federal level. The County of Roanoke is making a substantial commitment to this un- funded Federal mandate. Cost projections for the County's stormwater Management Program are estimated to be one million dollars ($1,000,000) for the five years of the first permit period. Regional partners are looking at similar implementation costs. Maintenance and fulfillment of this program will need a secure and reliable funding source as the implementation of the program progresses. The initial commitment to develop and establish a comprehensive program that protects the County's stormwater quality has been made and will continue over the permit term to provide the region's citizens with clean water now and well into the future. 10 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement VIRGINIA POLLUTANT DISCHARGE ELIMINATION SYSTEM (VPDES) GENERAL PERMIT REGISTRATION STATEMENT FOR STORM WATER DISCHARGES FROM SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS [VAR040] (Please Type or Print All Information) 1. Regulated Small MS4 Name: County of Roanoke Location (County): Roanoke. Virainia 2. Regulated Small MS4 Owner Name: County of Roanoke Address: County of Roanoke Attention: County Administrator P.O. Box 29800 Roanoke, VA 24018-0798 County: Roanoke State: Virginia Zip: 24018-0798 Phone: (540) 772-2204 11 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement 3. Name(s) of the receiving water(s) into which the small MS4 discharges: Back Creek Barnhardt Creek Big Bear Rock Branch Bottom Creek Bradshaw Creek Callahan Branch Camp Creek Catawba Creek Carvins Creek Deer Branch Dry Creek Gish Branch Glade Creek Horseshoe Branch Jumping Run Horse Pen Branch Little Back Creek Martins Creek Masons Creek Mill Creek Mudlick Creek Murdock Creek Murray Run Roanoke River Ore Branch Peters Creek Tinker Creek West Fork Carvins Creek Wolf Creek N W - ~-- F, S Figure 1: Receir~~ng Waters County of Roanoke vrrginia 12 3/6/2003 ' County Of Roanoke VPDES Phase II Registration Statement 1 4. Attach a description of the Best Management Practices (BMP's) that the owner or another entity proposes to implement for each of the following stormwater minimum control measures: (1) Public education and outreach on storm water impacts, (2) Public involvement/participation, (3) Illicit discharge detection and elimination, ' (4) Construction site storm water runoff control, (5) Post-construction storm water management in new development and redevelopment, and ' (6) Pollution prevention/good housekeeping for municipal operations. ' 5. For each of the BMP's described in (4), list the measurable goals for each BMP including, as appropriate, the years in which the required actions will be undertaken, including interim milestones and the frequency of the ' action. 6. Attach a list of the person or persons responsible for implementing or coordinating the small MS4 stormwater management program. stormwater Management Program Administrator: ' George W. Simpson, III, P. E. Assistant Director, Department of Community Development 5204 Bernard Drive P.O. Box 29800 Roanoke, VA 24018-0798 ' (540)-772-2080 All inquiries regarding the coordination and implementation of the County ' of Roanoke's storm water management program shall be directed to Mr. Simpson. Mr. Simpson will then be responsible for discussing the inquiry with the appropriate County Of Roanoke department(s) and for providing a ' response to the requester. l 13 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Stormwater Management Program: Minimum Control Measure 1: Public Education and Outreach. General Summary: The County of Roanoke Virginia has developed a comprehensive plan for compliance for public education and outreach on stormwater quality. Roanoke County has the unique opportunity to utilize its relationship with Explore Park to fulfill most of the BMP's within this control measure. The County of Roanoke will partner with Explore Park in the proposed County of Roanoke -Virginia's Explore Park, Stormwater Education Program Partnership Project "a partnership for a better future" (BMP's 1:1, 1:2, 1:3, 1:4, 1:5, 1:6, 1:9 and 1:10). The tentative work plan for this project includes: • Outreach programs in Roanoke County School systems. • AFree-standing educational exhibit that would tour each Middle School • Poster contest about stormwater, and water quality for the 3~d and 4tn grades. • Roanoke County Site Program working with teachers to develop a program for Stn grade children to identify outlet locations of specified storm water inlets. Then on each inlet, identify location and outlet with signage. • Save Our Streams Field Days • Summer Programming for Kids (Earth-WISE) • Public Forums • Wastewater Education • Enviro- Fun Plans for this MCM include and take into account the potential for some BMP's to provide compliance for more than one MCM. Most of the BMP's in MCM 1 fulfill a great deal of the components of MCM 2 and MCM 6. The County of Roanoke will be completing an extensive review of existing education programs and opportunities (BMP 1:1). To reach all levels of the public we intend to develop and distribute a stormwater (BMP 1:2) mailer which will include information on the Web Page, the stormwater 15 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement ' d t b e o hotline, the CRS program, Explore park programs and will be designe used as a regional document with slight modifications. We also have the ' cooperation of the Virginia Department of Transportation as we work to develop materials and programs. Educational efforts will include the use of Streams schools, which educate the public on water laws and regulations and general ' aquatic ecology (BMP 1:3). Additionally, components of the Education project incorporate the use of PSA's, Billboard advertisements, stormwater educational merchandising and targeted education for businesses in the Roanoke Valley. The County has designed its program for public education and outreach to reach as many social, economic ' and business groups as possible. This control measure will target homeowners, businesses, industry and the general public. An informed and knowledgeable community is crucial to the success of the stormwater management program. As ' the public becomes aware of the personal responsibilities expected of them and others in the community, including the individual actions they can take to protect ' or improve the quality of area waters, a greater compliance with the stormwater program will result. C 1 1 16 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Maaci~rahlP C~nals~ ------ - ~ 1-'~ Cpl~te ~ t€~~lproherc~- IfBV~ extstfng ~larmwrali~~r gdutfortal plrogramla arr~Ct~ht~ to ~~Inp~e ~Ei~ull~fx anc~tt tlirte Y~tt~-y r ' `r~r. Responsible Party: Community Development in Cooperation with Explore Park Commitment Date Mission Measurable Goals Regional Coo erators Implement a review of Creation of a stormwater Community current publications programs database. The Development in and educational database will document cooperation with programs produced by educational programs, Explore Park, VDOT, the municipalities of the Roanoke County and brochures, pamphlets, Roanoke River other a encies within 9 videos, ma s, and trainin p g watershed, the Clean the Roanoke Valley opportunities related to Valley Council, and the that directly address stormwater quality Roanoke Valley stormwater issues management. The Allegheny Regional On or Before such as stormwater database will be made Commission. March 10, 2004 management, accessible through stormwater quality, Roanoke County's website flood-plain and will include instructions management, on accessing these watershed educational materials. development, pollution Provide a copy of the prevention, stormwater database to the conservation practices DEQ. and riparian habitat protection. Maintain and update Continue to submit a copy stormwater programs of the database to the DEQ. On or Before database to included Same as Above March 10, 2005 new and developing programs, publications and technologies. Maintain and update Continue to submit a copy stormwater programs of the database to the DEQ. On or Before database to included Same as Above March 10, 2006 new and developing programs, publications and technolo ies. Maintain and update Continue to submit a copy stormwater programs of the database to the DEQ. On or Before database to included Same as Above March 10, 2007 new and developing programs, publications and technolo ies. Maintain and update Continue to submit a copy stormwater programs of the database to the DEQ. On or Before database to included Same as Above March 10, 2008 new and developing programs, publications and technolo ies. 17 3/6/2003 1 0 e r ii County Of Roanoke VPDES Phase II Registration Statement BI~iP 1~2 Qeve!©p-aid dietrfif~t~~e-~tt~k~.~I~t~1 ~#~~~ ir>Ifarr~atlanel' MaU~r to Roa~lokg County Re~tdetl>t»;~ alp a'~~ar~ '~t~e matter wllf be designed as a regional daeument based on the unigt~ t>~ue>~ alnd concerns 'faf the Rc~andke' Rifyer'Wl~t~a~s~ltf. Responsible Party: Community Development in Cooperation with Explore Park Commit Regional ment Mission Measurable Goal Cooperators Date On or Before March 10, 2004 On or Before March 10, 2005 On or Before March 10, 2006 On or Before March 10, 2007 On or Before March 10, 2008 Create a stormwater informational mailer, which will educate residents of the County of Roanoke on VPDES Phase II requirements. The mailer will include a description of the stormwater program, tips on pollution prevention and a description of the CRS/NFIP program. The mailer will be designed as a regional document. Continue to distribute the stormwater informational mailer to all residents in the County of Roanoke and update the mailer to reflect current information and program changes. Continue to distribute the stormwater informational mailer to all residents in the County of Roanoke and update the mailer to reflect current information and program changes. Continue to distribute the stormwater informational mailer to all residents in the County of Roanoke and update the mailer to reflect current information and program changes. Continue to distribute the stormwater informational mailer to all residents in the County of Roanoke and update the mailer to reflect current information and program changes. To distribute informational mailers to 8,500 County Residents (approximately 10% of the County population). Provide the DEQ with a copy of the yearly storm water informational mailer and documentation of the number of citizens reached. Continue to distribute informational mailers to 8,500 County Residents (approximately 10% of the County population). Provide the DEQ with a copy of the updated yearly stormwater informational mailer and documentation of the number of citizens reached. Continue to distribute informational mailers to 8,500 County Residents (approximately 10% of the County population). Provide the DEQ with a copy of the updated yearly stormwater informational mailer and documentation of the number of citizens reached. Continue to distribute informational mailers to 8,500 County Residents (approximately 10% of the County population). Provide the DEQ with a copy of the updated yearly stormwater informational mailer and documentation of the number of citizens reached. Continue to distribute informational mailers to 8,500 County Residents (approximately 10% of the County population). Provide the DEQ with a copy of the updated yearly stormwater informational mailer and documentation of the number of citizens reached. Community Development Community Development Community Development Community Development Community Development ' 18 3/6/2003 Countv Of Roanoke VPDES Phase II Registration Statement -- BIMI~' 1~ Ir1~ agaratla~lf wl 1~fr~g~~ia eve Dur Streams, Ftaanake Countar :will pravlc#e ~tx~m 5~1-~Ssmirtfv~~dur ~Ir~h~h~ ~~r>r<~~s Qn a ~s~ll~#y Il~isl~. Responsible Party: Community Development in Cooperation with Explore Park Commitment Date On or Before March 10, 2004 On or Before March 10, 2005 On or Before March 10, 2006 On or Before March 10, 2007 On or Before March 10, 2008 Mission With the cooperation of the Virginia Save Our Streams organization, Roanoke County will provide Stream School Seminars on a yearly basis. Stream school seminars provide a summary of state and federal water quality regulations, information on water quality monitoring and provide some field exposure to aquatic habitats. Continue to provide stream school seminars to educate the attendees on Virginia water quality regulations, aquatic ecosystems and pollution prevention strategies. Continue to provide stream school seminars to educate the attendees on Virginia water quality regulations, aquatic ecosystems and pollution prevention strategies. Continue to provide stream school seminars to educate the attendees on Virginia water quality regulations, aquatic ecosystems and pollution prevention strategies. Continue to provide stream school seminars to educate the attendees on Virginia water quality regulations, aquatic ecosystems and pollution prevention strategies. Measurable Goal Hold a minimum of two stream school seminars during each year of the permit. Attendance lists for each seminar and the number of seminars held will be submitted to the DEQ. Hold a minimum of two stream school seminars during each year of the permit. Attendance lists for each seminar and the number of seminars held will be submitted to the DEQ. Hold a minimum of two stream school seminars during each year of the permit. Attendance lists for each seminar and the number of seminars held will be submitted to the DEQ. Hold a minimum of two stream school seminars during each year of the permit. Attendance lists for each seminar and the number of seminars held will be submitted to the DEQ. Hold a minimum of two stream school seminars during each year of the permit. Attendance lists for each seminar and the number of seminars held will be submitted to the DEQ. Regional Cooperators Community Development in cooperation with Explore Park, VDOT, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Same as Above Same as Above Same as Above Same as Above ~ g 3/6/2003 1 t t 1 County Of Roanoke VPDES Phase II Registration Statement 8N1 't-4 Ivel.~ ~tt~ttti~111~~t' ~`~~ for ~~,~~~ >~Ichoc~! age ~hlt~rgn. ~ffferer~t~prvgrams~ vvi(~ t~rr~st°~pPropr~afia~grad~ te~eNs. . Responsible Party: Community Development in Cooperation with Explore Park Commitment Mission Measurable Goal Regional Date Cooperators Roanoke County in Document that 10 percent of Community cooperation with Explore Park will school age children in all Development in coo eration with p develop and provide ma isterial districts within g Explore Park, VDOT, On or Before programs addressing Roanoke County have been the municipalities of March 10, storm water and related educated on stormwater the Roanoke River 2004 water quality issues quality by tracking the watershed, the Clean il d h . number of programs provided , an t e Valley Counc Programs will be grade and the number of children Roanoke Valley appropriate and SOL reached Allegheny Regional correlated. . Commission. Continue to document that 10 percent of school age children in all magisterial On or Before Continue to provide and districts within Roanoke Same as above March 10, update storm water County have been educated 2005 education programs. on stormwater quality by tracking the number of programs provided and the number of children reached. Continue to document that 10 percent of school age children in all magisterial On or Before Continue to provide and districts within Roanoke Same as above March 10, update storm water County have been educated 2006 education programs. on stormwater quality by tracking the number of programs provided and the number of children reached. Continue to document that 10 percent of school age children in all magisterial On or Before Continue to provide and districts within Roanoke Same as above March 10, update storm water County have been educated 2007 education programs. on stormwater quality by tracking the number of programs provided and the number of children reached. Continue to document that 10 percent of school age children in all magisterial On or Before Continue to provide and districts within Roanoke Same as above March 10, update storm water County have been educated 2008 education programs. on stormwater quality by tracking the number of programs provided and the number of children reached. 20 3/6/2003 Coun Of Roanoke VPDES Phase II Registration Statement ri 1 s 1 1 r BI~IP:.'t~~~1~~t~ l~~ti~~Cers, ~~, f~e~slseels~ a+td ~~ ib~rlm~ ~i~om~~#t ttie trr~pc~rt~nc~ ~t Stormr~ratac Quellty to the altizel cif I~~~e G~__ _ , Responsible Party: Community Development in Cooperation with Explore Park Commitment Mission Measurable Goal Regional Cooperators Date To bring Stormwater To distribute 8,500 (10% of Community Development in Quality issues to the the County population) cooperation with Explore publics attention with informational BMP's each Park, VDOT, the On or Before promotional and year of the permit. The municipalities of the March 10 marketing merchandise. number of items, type of Roanoke River watershed, , Merchandise will be made merchandise and a the Clean Valley Council, 2004 available at public events, description of the events will and the Roanoke Valley fairs, festivals, kiosks, be reported to the DEQ. Allegheny Regional booths, and water related Commission. events. Continue to bring Continue to distribute 8,500 Community Development in Stormwater Quality issues (10% of the County cooperation with Explore to the publics attention population) informational Park, VDOT, the On Or Before with promotional and BMP' s each year of the municipalities of the March 10 marketing merchandise. permit. The number of Roanoke River watershed, , Merchandise will be made items, type of merchandise the Clean Valley Council, 2005 available at public events, and a description of the and the Roanoke Valley fairs, festivals, kiosks, events will be reported to the Allegheny Regional booths, and water related DEQ. Commission. events. Continue to bring Continue to distribute 8,500 Community Development in Stormwater Quality issues (10% of the County cooperation with Explore to the publics attention population) informational Park, VDOT, the On or Before with promotional and BMP' s each year of the municipalities of the March 10 marketing merchandise. permit. The number of Roanoke River watershed, , Merchandise will be made items, type of merchandise the Clean Valley Council, 2006 available at public events, and a description of the and the Roanoke Valley fairs, festivals, kiosks, events will be reported to the Allegheny Regional booths, and water related DEQ. Commission. events. Continue to bring Continue to distribute 8,500 Community Development in Stormwater Quality issues (10% of the County cooperation with Explore to the publics attention population) informational Park, VDOT, the On or Before with promotional and BMP' s each year of the municipalities of the March 10 marketing merchandise. permit. The number of Roanoke River watershed, , Merchandise will be made items, type of merchandise the Clean Valley Council, 2007 available at public events, and a description of the and the Roanoke Valley fairs, festivals, kiosks, events will be reported to the Allegheny Regional booths, and water related DEQ. Commission. events. Continue to bring Continue to distribute 8,500 Community Development in Stormwater Quality issues (10% of the County cooperation with Explore to the publics attention population) informational Park, VDQT, the On or Before with promotional and BMP' s each year of the municipalities of the March 10 marketing merchandise. permit. The number of Roanoke River watershed, , Merchandise will be made items, type of merchandise the Clean Valley Council, 2008 available at public events, and a description of the and the Roanoke Valley fairs, festivals, kiosks, events will be reported to the Allegheny Regional booths, and water related DEQ. Commission. events. 21 3/6/2003 i s Countv Of Roanoke VPDES Phase II Registration Statement ~Nit~ -'~-~ afi ire ~lir-~ra~ffa ~o~ttlors to sdvertl ftte irr~pol~ ~! stonnwa~gt~lliliy, aon~le~vattor>~,- otl,~Ir ~lto~rnvr~~t~ E~~~~ _ _ Responsible Party: Community Development in Cooperation with Explore Park Commitment Mission Measurable Goal Regional Cooperators Date On or Before March 10, 2004 On or Before March 10, 2005 On or Before March 10, 2006 On or Before March 10, 2007 On or Before March 10, 2008 Develop campaign to utilize billboards in high traffic commercial corridors as a tool to educate the public on important stormwater issues. Utilize billboards in high traffic commercial corridors as a tool to educate the public on important stormwater issues. Continue to utilize billboards in high traffic commercial corridors as a tool to educate the public on important stormwater issues. Continue to utilize billboards in high traffic commercial corridors as a tool to educate the public on important stormwater issues. Continue to utilize billboards in high traffic commercial corridors as a tool to educate the public on important stormwater issues. Develop targeted billboard campaign to maximize billboard locations and exposure efficiency. Provide one storm water quality billboard display in the second year of the permit. The description and location of the advertisement and transportation corridor will be submitted to the DEQ. Provide two storm water quality billboard displays per calendar year. The description and location of the advertisement and transportation corridor will be submitted to the DEQ. Continue to provide two storm water quality billboard displays per calendar year. The description and location of the advertisement and transportation corridor will be submitted to the DEQ. Continue to provide two storm water quality billboard displays per calendar year. The description and location of the advertisement and transportation corridor will be submitted to the DEQ. Community Development in cooperation with Explore Park, VDOT, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, VDOT, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, VDOT, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, VDOT, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, VDOT, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. 22 3/6/2003 Count Of Roanoke VPDES Phase II Registration Statement 1 i Y'~~Y' `e ~a'~ ~tavfal~n med~ to ~du ~ubEi~ an ~ ~~ - : Responsible Party: Community Development in Cooperation with Explore Park Commitment Mission Measurable Goal Regional Date Coo erators Develop and produce stormwater Produce Four Stormwater Community program public service Program Public Service Development announcements, which encourage Announcements. Each PSA On or Before citizens to utilize the storm water shall run for a minimum of March 10, hotlines and web pages. PSA's will four weeks. The PSA can 2004 inform citizens about storm water be done by either television related topics, conservation, or radio. PSA information landscaping tips, pollution prevention will be submitted to the and watershed rotection. DEQ. Continue to produce stormwater Continue to produce Four Community Program public service Stormwater Program Public Development announcements. Service Announcements. On or Before Each PSA shall run for a March 10, minimum of four weeks. 2005 The PSA can be done by either television or radio. PSA information will be submitted to the DEQ. Continue to produce stormwater Continue to produce Four Community Program public service Stormwater Program Development On or Before announcements. P.S.A's. Each PSA shall run for a minimum of four March 10, weeks. The PSA can be 2006 done by either television or radio. PSA information will be submitted to the DEQ. Continue to produce stormwater Continue to produce Four Community Program public service Stormwater Program Development On or Before announcements. P.S.A's. Each PSA shall run for a minimum of four March 10, weeks. The PSA can be 2007 done by either television or radio. PSA information will be submitted to the DEQ. Continue to produce stormwater Continue to produce Four Community Program public service Stormwater Program Development On or Before announcements. P.S.A's. Each PSA shall run for a minimum of four March 10, weeks. The PSA can be 2008 done by either television or radio. PSA information will be submitted to the DEQ. 25 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement *f~~ ~.~Q~i1Mt~t~I~. to #~-!~ bus~ina.li ftie CQuln . ~ ~ttvirt~ arelr ~~~i~-. A !~f the Responsible Party: Community Development in Cooperation with Explore Park Commitment Mission Measurable Goal Regional Cooperators Date On or Before March 10, 2004 On or Before March 10, 2005 On or Before March 10, 2006 On or Before March 10, 2007 On or Before March 10, 2008 Create an inventory and database of existing business related storm water educational materials. Develop a list of County businesses and target businesses for outreach. Distribute information to targeted business owners. Distribute information to targeted business owners. Distribute information to targeted business owners. Distribute information to targeted business owners. Database will be submitted to the DEQ. Businesses will prioritized with relation to their potential impact on storm water, a list of the types of businesses targeted will be submitted to the DEQ. Distribute information to 25% of targeted Roanoke County businesses. The number and type of businesses reached will be recorded in a database for future reference and submitted to the DEQ. Continue to distribute information to 25% of targeted Roanoke County businesses. The number and type of businesses reached will be recorded in a database for future reference and submitted to the DEQ. Continue to distribute information to 25% of targeted Roanoke County businesses. The number and type of businesses reached will be recorded in a database for future reference and submitted to the DEQ. Continue to distribute information to 25% of targeted Roanoke County businesses. The number and type of businesses reached will be recorded in a database for future reference and submitted to the DEQ. Community Development in cooperation with Explore Park, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. Community Development in cooperation with Explore Park, the municipalities of the Roanoke River watershed, the Clean Valley Council, and the Roanoke Valley Allegheny Regional Commission. 26 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Minimum Control Measure 2: Public Participation and Involvement. General Summary: The County of Roanoke will also be utilizing Explore Park to fulfill much of the commitment for public participation and involvement. Support by the citizenry is crucial to the success of the storm water management plan. To garner this support the County will be coordinating several programs to engage citizen's interest in storm water quality. The county will be supporting a storm drain-stenciling program (BMP: 2:1) designed to engage group involvement and educate people about the consequences of dumping into the storm drain system. We will also be sponsoring a coordinated Save Our Streams macroinvertebrate monitoring and stream habitat inventory program (BMP 2:2). Public Forums (BMP 2:3) and a county sponsored citizen advisory committee (BMP 2:4) are the core of the citizen participation component. The measure will involve all socio-economic groups. The public participation program is a key component of the public education measure. Broader public support in the development and decision making process will minimize potential legal challenges. 0 Measurable Goals: 27 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Responsible Party: Community Development in Cooperation v~rith Explore Park Commitment Mission Measurable Goal Regional Date Cooperators The County will Document the stenciling of 50 Community coordinate a Storm storm drains within the County Development in On or Before Drain Stenciling of Roanoke. The number of conjunction with March 10 2004 Program with local storm drains stenciled and the Explore Park and , organizations number of groups participating Clean Valley Council including schools will be submitted to the DEQ. and businesses. The County will Continue to document the Community continue to stenciling of 50 storm drains Development in coordinate a Storm within the County of Roanoke. conjunction with On or Before Drain Stenciling The number of storm drains Explore Park and March 10, 2005 Program with local stenciled and the number of Clean Valley Council organizations groups participating will be including schools submitted to the DEQ. and businesses. The County will Continue to document the Community continue to stenciling of 50 storm drains Development in coordinate a Storm within the County of Roanoke. conjunction with On or Before Drain Stenciling The number of storm drains Explore Park and March 10, 2006 Program with local stenciled and the number of Clean Valley Council organizations groups participating will be including schools submitted to the DEQ. and businesses. The County will Continue to document the Community continue to stenciling of 50 storm drains Development in coordinate a Storm within the County of Roanoke. conjunction with On or Before Drain Stenciling The number of storm drains Explore Park and March 10, 2007 Program with local stenciled and the number of Clean Valley Council organizations groups participating will be including schools submitted to the DEQ. and businesses. The County will Continue to document the Community continue to stenciling of 50 storm drains Development in coordinate a Storm within the County of Roanoke. conjunction with On or Before Drain Stenciling The number of storm drains Explore Park and March 10, 2008 Program with local stenciled and the number of Clean Valley Council organizations groups participating will be including schools submitted to the DEQ. and businesses. 28 3/6/2003 Countv Of Roanoke VPDES Phase II Registration Statement Responsible Party: Community Development in Cooperation with Explore Park Commitment Mission Measurable Goal Regional Date Cooperators fl 1 1 fl u County Of Roanoke VPDES Phase II Registration Statement Responsible Party: Community Development in Cooperation with Explore Park Commitment Date Task Measurable Goal Regional Cooperators A citizen advisory committee will be The Roanoke Regional established. The Homebuilders group will meet four Association, The Upper times a year to be The Stormwater Management Roanoke River On or Before updated on the Program Citizens Advisory Roundtable the March 10, Stormwater Committee will meet four times. , Greenway commission, 2004 Management Group activities and meeting the Roanoke Urban Program and to minutes will be reported to the Forestry committee, review informational DEQ. and the Roanoke materials and Valley Allegheny education Regional Commission. components of the program. Document and On or Before continue to have an March 10 active advisory Continue to document group Same as Above , 2005 committee which activities and meeting minutes. meets four times per year. Document and On or Before continue to have an March 10 active advisory Continue to document group Same as Above , 2006 committee which activities and meeting minutes. meets four times per year. Document and On or Before continue to have an March 10, active advisory Continue to document group Same as Above 2007 committee which activities and meeting minutes. meets four times per year. Document and On or Before continue to have an March 10 active advisory Continue to document group Same as Above , 2008 committee which activities and meeting minutes. meets four times per year. 31 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Minimum Control Measure 3: Illicit Discharge Detection and Elimination. General Summary: The County of Roanoke will be developing A storm sewer system map in a Geographic Information System (GIS) environment to map the location of all storm sewer outfalls and all the waters that receive storm water discharges (BMP 3:1). A Global Positioning System (GPS) will be used to capture outfall locations to sub meter accuracy. Thus, additional information (catch basins, pipes, culverts and other storm water structures) can also be collected. Other County of Roanoke service departments, Bldg Code Enforcement, Sewer Maintenance and Fire data may also be incorporated. The GIS will also allow the input of citizen complaints, dry weather screening and monitoring data. The County will be developing a comprehensive program and ordinance for illicit discharges into the storm sewer system (BMP 3:2, 3:3, 3:4). This program will be developed with a pilot project (BMP 3:3) implemented on or before March 10, 2005, to assess the scope of the program. These programs will be time ' coordinated so that the enforcement and corrections program is in effect on or before March 10, 2006. 1 1 InI 32 3/6/2003 1 1 1 I 1 1 County Of Roanoke VPDES Phase II Registration Statement Measurable Goals: BMP: 3-1. Develop A Storm Drain System Map which identifies all outfalls 15 inch and larger and all 12 inch outfalls from zoned industrial properties within the County of Roanoke, which dischar a to natural waterwa s. Responsible Party: Community Development Commitment Mission Measurable Goal Regional Cooperators Date Develop Complete map of 10% of all On or Before storm storm drain outfalls 15-inch and larger and all outfalls 12 inch and March 10, 2004 sewer larger from zoned industrial outfall map. properties within County limits. Develop Complete map of 25% of all On or Before storm storm drain outfalls 15-inch and March 10 2005 sewer larger and all outfalls 12 inch and , system larger from zoned industrial map. properties within County limits. Develop a Complete map of 50% of all On or Before storm storm drain outfalls 15-inch and March 10 2006 sewer larger and all outfalls 12 inch and , system larger from zoned industrial map. properties within County limits. Develop Complete map of 100% of all On or Before storm storm drain outfalls 15-inch and 2007 March 10 sewer larger and all outfalls 12 inch and , system larger from zoned industrial database properties within County limits. Maintain Continue to maintain and update storm database for all storm drain On or Before outfalls 15-inch and larger and all March 10, 2008 sewer system outfalls 12 inch and larger from database zoned industrial properties within County limits. ' 33 3/6/2003 t t 1 County Of Roanoke VPDES Phase II Registration Statement BMP: 3-2. Develop regulations and an enforcement program for a Stormwater Ordinance preventing illegal discharges into the storm drain system. Responsible Party: Community Development/County Attorney Commitment Date Mission Measurable Goal Regional Cooperators On or Before March 10, 2004 On or Before Develop an ordinance Draft ordinance ready for March 10 prohibiting illegal County Board of , 2005 discharges into the storm Supervisors approval. drain system. Adopt and enforce an Board of Supervisors On or Before ordinance prohibiting illegal adoption of illegal March 10, discharges into the storm discharge ordinance and 2006 drain system. documentation of enforcement. On or Before Continue to enforce an ordinance prohibiting illegal Continue documentation of March 10, discharges into the storm enforcement. 2007 drain system. On or Before Continue to enforce an March 10 ordinance prohibiting illegal Continue documentation of , discharges into the storm enforcement. 2008 drain system. 34 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement BMP: 3-3. Pilot project for Illicit Discharge Detection and Elimination. Responsible Party: Community Development Commitment Mission Date Measurable Goal Regional Cooperators On or Before March 10, N/A 2004 N/A Implement a pilot project Complete dry weather visual On or Before for Illicit Discharge inspections of all storm March 10, Detection in the Lower drains 12-inch and larger. TV 2005 Brambleton Road/419 inspection of any storm drain Corridor (Mudlick Creek with suspicious dry-weather Watershed). flows. On or Before March 10, N/A N/A 2006 On or Before March 10, N/A N/A 2007 On or Before March 10, N/A N/A 2008 35 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement BMP: 3-4. Identify and enforce correction of illicit connections. Responsible Party: Community Development Commitment Date Mission Measurable Goal Regional Cooperators On or Before March 10, 2004 On or Before March 10, 2005 On or Before March 10, 2006 On or Before March 10, 2007 On or Before March 10, 2008 N/A N/A Conduct dry weather survey of storm sewer system outfalls 15 inch diameter or greater and outfalls 12 inch or greater from zoned industrial properties to identify non- stormwaterflows. Continue dry weather survey of storm sewer system outfalls 15 inch diameter or greater and outfalls 12 inch or greater from zoned industrial properties. Continue dry weather survey of storm sewer system outfalls 15 inch diameter or greater and outfalls 12 inch or greater from zoned industrial properties. N/A N/A Document the inspection of 10% of County storm drain outfalls surveyed, Report the number of illicit connections identified, and the number of illicit connections corrected to the DEQ. Continue to document the inspection of 10% of County storm drain outfalls surveyed, Report the number of illicit connections identified, and the number of illicit connections corrected to the DEQ. Continue to document the inspection of 10% of County storm drain outfalls surveyed, Report the number of illicit connections identified, and the number of illicit connections corrected to the DEQ. 36 3/6/2003 '1 1 i ~~ s ~~ ~-, ~I J County Of Roanoke VPDES Phase II Registration Statement Minimum Control Measure 4: Construction Site Runoff Control. General Summary: The County of Roanoke recognizes that construction sites can deposit significant amounts of silt and sediment in a short period of time. The Phase II rules require the County of Roanoke to develop and enforce a storm water management program. The County of Roanoke has adopted an Erosion and Sediment Control (ESC) Plan to reduce construction pollutants in its storm water runoff (BMP 4:1). The ordinance requires that land disturbance of 10,000 square feet or more is regulated. It requires developers to submit a plan that contains measures to reduce soil erosion and practices to control sediments that have already eroded. Additionally, ESC requires the submittal of construction plans prior to ground being broken. The County of Roanoke has also allocated staff for plan review and inspection. Once a plan is reviewed and approved by the County Board, the staff's job would be to ensure that the ESC plan is followed. The ordinance then requires the developer to install and maintain those specified measures and practices agreed to in the plan. Sites may be inspected for compliance and if found lacking, an inspector may issue a permit violation, stop work order, fine or other measure to ensure compliance. Additionally, the County of Roanoke plans to assess potential for an increase in the number of ESC certified staff (BMP 4:2) and to develop an awards program (BMP 4:3) to recognize developers/contractors who incorporate water quality best management practices and innovative technologies in site design and development projects. Information about the awards program will be included in the County's stormwater web page (BMP 1:8) and in the Stormwater Informational Mailer (BMP 1:2) and the awards will be presented at the Public Forum meeting at Explore Park (BMP 2:3). 37 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Measurable Goals: BMP: 4-1. Require Erosion and Sediment Control plans for any land disturbance greater than 10,000 square feet. Responsible Party: Community Development Commitm ent Mission Measurable Goal Regional Cooperators Date Require Erosion and Sediment Control plans for Make sure that current County regulations and On or any land disturbance greater Erosion and Sediment control programs are Before than 10,000 square feet and fully compliant with the VPDES Phase II regulations and track regulated land-disturbing March 10, continue to be compliant with all state and federal activities. A report of the total number of 2004 guidelines regarding regulated land-disturbing activities and the construction site runoff total acreage disturbed will be included in the controls. DEQ required reporting. Require Erosion and Sediment Control plans for Make sure that current County regulations and On or any land disturbance greater Erosion and Sediment control programs are Before than 10,000 square feet and fully compliant with the VPDES Phase II continue to be compliant regulations and track regulated land-disturbing March 10, With all state and federal activities. A report of the total number of 2005 guidelines regarding regulated land-disturbing activities and the construction site runoff total acreage disturbed will be included in the controls. DEQ required reporting. Require Erosion and Sediment Control plans for Make sure that current County regulations and On or any land disturbance greater Erosion and Sediment control programs are Before than 10,000 square feet and fully compliant with the VPDES Phase II regulations and track regulated land-disturbing March 10, continue to be compliant with all state and federal activities. A report of the total number of 2006 guidelines regarding regulated land-disturbing activities and the construction site runoff total acreage disturbed will be included in the controls. DEQ required reporting. Require Erosion and Sediment Control plans for Make sure that current County regulations and On or any land disturbance greater Erosion and Sediment control programs are Before than 10,000 square feet and fully compliant with the VPDES Phase II regulations and track regulated land-disturbing March 10, continue to be compliant with all state and federal activities. A report of the total number of 2007 guidelines regarding regulated land-disturbing activities and the construction site runoff total acreage disturbed will be included in the controls. DEQ required reporting. Require Erosion and Sediment Control plans for Make sure that current County regulations and On or any land disturbance greater Erosion and Sediment control programs are Before than 10,000 square feet and fully compliant with the VPDES Phase II continue to be compliant regulations and track regulated land-disturbing March 10, with all state and federal activities. A report of the total number of 2008 guidelines regarding regulated land-disturbing activities and the construction site runoff total acreage disturbed will be included in the controls. DEQ required reporting. 38 3/6/2003 Countv Of Roanoke VPDES Phase II Registration Statement BMP: 4-2. Identify current Erosion and Sediment Control certified employees and develop a program for additional certifications and cross training. Responsible Party: Community Development Commitment Mission Measurable Goal Regional Cooperators Date On or Before March 10, 2004 On or Before March 10, 2005 On or Before March 10, 2006 On or Before March 10, 2007 On or Before March 10, 2008 Identify the number of currently certified Erosion and Sediment Control employees and develop a program for additional certifications and employee training. Additionally, develop a list of County positions whose job responsibilities necessitate Erosion and Sediment control certification and training. Maintain Erosion and Sediment Control training and/or certifications for County of Roanoke employees. Maintain Erosion and Sediment Control training and/or certifications for County of Roanoke employees. Maintain Erosion and Sediment Control training and/or certifications for County of Roanoke employees. Maintain Erosion and Sediment Control training and/or certifications for County of Roanoke employees. Document the number of employees trained and certified in Erosion and Sediment Control procedures. Additional training will not be pursued until the second year of the permit. Document the number of employees trained and certified in Erosion and Sediment Control procedures. Continue to document the number of employees trained and certified in Erosion and Sediment Control procedures. Continue to document the number of employees trained and certified in Erosion and Sediment Control procedures. Continue to document the number of employees trained and certified in Erosion and Sediment Control procedures. 39 3/6/2003 _ County Of Roanoke VPDES Phase II Registration Statement BMP: 4-3. Develop a County sponsored awards program for Exemplary Erosion and Sediment Control Compliance Responsible Party: Community Development Commitment Mission Measurable Goal Regional Date Coo erators Develop an awards program to recognize developers/contractors who incorporate water quality best management practices and innovative Document the number of technologies in site awards given and award design and development recipients and dedicate On or Before projects. Information part of the counties storm March 10 2004 about the awards water web page to the , program will be included program to let the public in the Counties storm know about award water web page (BMP recipients and the use of 1:8) and in the innovative technologies. Stormwater Informational Mailer (BMP 1:2) and the awards will be presented at the Public Forum meeting at Exolore Park. On or Before Maintain awards Continue to document the March 10, 2005 program. number of awards given and award recipients. On or Before Maintain awards Continue to document the March 10, 2006 program. number of awards given and award recipients. On or Before Maintain awards Continue to document the March 10, 2007 program. number of awards given and award recipients. On or Before Maintain awards Continue to document the March 10, 2008 program. number of awards given and award recipients. 40 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement Minimum Control Measure 5: Post Construction stormwater management in new development and redevelopment. General Summary: The County of Roanoke will be developing a coordinated program for addressing water quality in post construction runoff. The program includes the development of an ordinance and design standards for incorporation of water quality BMP's in Roanoke County development projects (BMP 5:1 ). The development of these guidelines will be finalized in the second year of the permit on or before March 10, 2005, and are scheduled for adoption in the third year of the permit on or before March 10, 2006. The County's program includes a comprehensive inspection and enforcement program (BMP 5:2) with bi-annual inspections of water quality controls that begins on or before March 10, 2005. The County's program will be developed as a "watershed based approach" to stormwater management and will consider regional BMP's in lieu of on site approaches. The program may also consider "impact fees" as an alternative to developer constructed facilities. The County will also be getting the benefit of any commitment that the Virginia Department of Transportation includes in its registration statement including right of way maintenance and street sweeping operations. 41 3/6/2003 ' Coun Of Roanoke VPDES Phase II Registration Statement C BMP: 5-1. Develop, Adopt and Enforce an ordinance addressing water quality in post construction site storm water runoff. Design the Roanoke County Stormwater Management Ordinance to address water quality, watershed management, design guidelines, and other applications that will meet the VPDES Phase II re uirements. Responsible Party: Community Development Commitment Mission Measurable Goal Regional Date Cooperators On or Before March 10, 2004 Develop an ordinance and design standards By the end of the that specifically address stormwater quality second year of the controls in accordance with the current permit, a final draft of Virginia Stormwater Management the Revised On or Before Handbook. The Roanoke County Stormwater March 10 2005 Stormwater Management Ordinance will Management , address water quality, watershed Ordinance and management, design guidelines and will Design Guidelines will provide for surety in post construction long be will be forwarded term operation and maintenance of storm to DEQ in the water BMPs. re uired earl re ort. Adopt an ordinance and design standards that specifically address stormwater quality controls in accordance with the current Adoption of post Virginia Stormwater Management construction On or Before Handbook. The Roanoke County stormwater quality March 10 2006 Stormwater Management Ordinance will Ordinance. Final , address water quality, watershed ordinance will be management, design guidelines and will submitted to the provide for surety in post construction long DEO. term operation and maintenance of storm water BMPs. Document the number of BMPs installed, the number On or Before Enforce the post construction stormwater of ordinance violations and the March 10, 2007 quality ordinance. total number of developments/project s affected by the Ordinance. Continue to document the number of BMPs installed, the number On or Before Continue enforcement of the post of ordinance violations and the March 10, 2008 construction stormwater quality ordinance. total number of developments/project s affected by the Ordinance. ' 42 3/6/2003 Count Of Roanoke VPDES Phase II Registration Statement BMP: 5-2. Develop an Inspection and Enforcement program for maintenance of Post Construction structural stormwater quality controls in new development and redevelopment. The inspection program will be designed to tie into CRS inspections, Flood/911 response calls, flood damage reporting and stream habitat inventory efforts. Responsible Party: Community Development Commitment Mission Measurable Goal Regional Date Cooperators Review and Evaluate current Erosion and Sediment Control plans. Initiate a program for inspection of facilities. Develop the program to include a Document structure of On or Before component that Program and proposed March 10, 2004 allows for tracking of schedule for inspections. current and future plans and a schedule for inspection of all facilities on a bi- annual basis with consideration for emergency and wet weather inspections. Conduct an inventory Document the number of On or Before of structural runoff stormwater quality controls in March 10, 2005 controls place and the number of . controls ins ected. Develop a GIS to integrate the location of these controls with schedules for regular inspection and Continue to document the On or Before maintenance. Conduct two number of stormwater quality March 10, 2006 inspections of each controls in place and the structural control per number of controls inspected. year and conduct regular maintenance as prescribed for each t e of ractice. Continue schedule of Continue to document the On or Before inspection and number of stormwater quality March 10, 2007 maintenance of controls in place and the facilities. number of controls inspected. Continue schedule of Continue to document the On or Before inspection and number of storm water quality March 10, 2008 maintenance of controls in place and the facilities. number of controls inspected. 43 3/6/2003 ii iJ !I J County Of Roanoke VPDES Phase II Registration Statement Minimum Control Measure 6: Pollution Prevention/Good Housekeeping. General summary: The County of Roanoke's Pollution Prevention/Good Housekeeping Measure for County operations program goal is to reduce pollutant runoff from County of Roanoke operations. The County will be assessing current facilities and developing spill prevention plans as a major component of this measure (BMP 6:1). The County will also be developing its storm drain system maintenance program (BMP 6:3). To increase the knowledge of County employees the program will include a component to train and educate employees about pollution prevention and hazardous waste (BMP 6:4). The County of Roanoke will also continue to participate in the regional effort to hold Household Hazardous Waste collection days (BMP 6:2). Training and the Hazardous waste collection will be coordinated in cooperation with Risk Management. The County will also be getting the benefit of any commitment that the Virginia Department of Transportation includes in its registration statement including any opportunities for training and education. ' 44 3/6/2003 ' Coun Of Roanoke VPDES Phase II Registration Statement t II~ L~ 1 BMP: 6-1. Develop Spill Prevention and Control Plans for Municipal Facilities Responsible Party: Community Development/Risk Management Commitment Date Mission Measurable Goal Regional Cooperators Evaluate current Quantify the number of County County facilities/departments On or Before facilities/departments that require development of March 10, 2004 for development of spill prevention and control spill prevention and plans control plans Prepare spill prevention and Prepare up to three (3) spill On or Before control plans and prevention and control plans March 10, 2005 conduct associated and conduct training training for County associated with each plan employees Prepare spill prevention and Prepare up to (3) spill On or Before control plans and prevention and control plans March 10, 2006 conduct associated and conduct training training for County associated with each plan employees Prepare spill prevention and Prepare up to (3) spill On or Before control plans and prevention and control plans March 10, 2007 conduct associated and conduct training training for County associated with each plan employees Prepare spill prevention and Prepare up to (3) spill On or Before control plans and prevention and control plans March 10, 2008 conduct associated and conduct training training for County associated with each plan employees 45 3/6/2003 Coun Of Roanoke VPDES Phase II Registration Statement i~ BMP: 6-Z. Participate in a Household Hazardous Waste (HHH111n Collection Event Responsible Party: Community Development/General Services Regional Commitment Mission Measurable Goal Cooperators Date Participate in a HHHW Collection Event and distribute materials to Participate in one (1) HHHW On or Before citizens on proper Collection event and March 10, 2004 storage and disposal distribute informational of HHHW and materials. alternatives to using hazardous materials Participate in a HHHW Collection Event and distribute materials to Participate in one (1) HHHW On or Before citizens on proper Collection event and March 10, 2005 storage and disposal distribute informational of HHHW and materials. alternatives to using hazardous materials Participate in a HHHW Collection Event and distribute materials to Participate in one (1) HHHW On or Before citizens on proper Collection event and March 10, 2006 storage and disposal distribute informational of HHHW and materials. alternatives to using hazardous materials Participate in a HHHW Collection Event and distribute materials to Participate in one (1) HHHW On or Before citizens on proper Collection event and March 10, 2007 storage and disposal distribute informational of HHHW and materials. alternatives to using hazardous materials Participate in a HHHW Collection Event and distribute materials to Participate in one (1) HHHW On or Before citizens on proper Collection event and March 10, 2008 storage and disposal distribute informational of HHHW and materials. alternatives to using hazardous materials 46 3/6/2003 Coun Of Roanoke VPDES Phase II Registration Statement BMP: 6-3. Develop and Maintain a Program for Maintenance of Public Storm Drain Systems. Responsible Party: Community Development Commitment Date Mission Measurable Goal Regional Cooperators On or Before Develop and maintain Document the commitment of March 10 a program for storm 5400 labor hours towards the , 2004 sewer systems storm sewer systems maintenance maintenance program. On or Before Maintain a program Document the commitment of March 10 for storm sewer 5600 labor hours towards the , 2005 systems maintenance storm sewer systems maintenance program. On or Before Maintain a program Document the commitment of March 10 for storm sewer 58001abor hours towards the , 2006 systems maintenance storm sewer systems maintenance program. On or Before Maintain a program Document the commitment of March 10 for storm sewer 6000 labor hours towards the , 2007 systems maintenance storm sewer systems maintenance program. On or Before Maintain a program Document the commitment of March 10 for storm sewer 6180 labor hours towards the , 2008 systems maintenance storm sewer systems maintenance program. 47 3/6/2003 County Of Roanoke VPDES Phase II Registration Statement BMP: 6-4. Develop and maintain Pollution Prevention and Hazardous Waste training programs for County employees, grounds maintenance workers and landscaping crews. Responsible Party: Community Development/Risk Management/Parks and Recreation/General Services Commitment Mission Measurable Goal Regional Date Cooperators Develop Pollution Prevention and Document the number of On or Before Hazardous Waste training classes held, the number of March 10, programs for County workers attending and the 2004 employees, grounds material covered by the maintenance workers and training. landscaping crews. Continue to document the On or Before Maintain training number of classes held, the March 10, number of workers attending 2005 programs. and the material covered by the training. Continue to document the On or Before Maintain training number of classes held, the March 10, number of workers attending 2006 programs. and the material covered by the training. Continue to document the On or Before Maintain training number of classes held, the March 10, number of workers attending 2007 programs. and the material covered by the training. Continue to document the On or Before Maintain training number of classes held, the March 10, number of workers attending 2008 programs. and the material covered by the training. 48 3/6/2003 1 ~~ ',~~~ ~~ i i ~~ ~. r~, ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MARCH 11, 2003. RESOLUTION 031103-2 REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2003-2009 INTERSTATE AND PRIMARY SIX YEAR PROGRAM. WHEREAS, the Six Year Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHERAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: and 1. That it hereby expresses its opposition to the funding allocation decision of the Commonwealth Transportation Board to require that expenditures for Virginia's Smart Road project be taken or diverted from other approved road projects in the Same District. 2. That it requests the Commonwealth Transportation Board to reconsider its adopted method for distributing funds to road projects within the Salem District, and that it develop a more equitable system for funding these road projects. 3. That the following projects identified as "Projects on Development Plan" are recommended to continue to receive funding for planning and construction • Interstate 73 -Roanoke County continues to be very supportive of this project. In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Boards support for I-73. • Interstate 81 - Roanoke County continues to support VDOT's proposed plan to widen I-81 from its present four lanes. We look forward to reviewing the prioritized segments of I-81 and want to continue to work with local VDOT staff to develop regional cooperation for storm water detention facilities and potential utility crossings. • Route 11/460 (West Main Street) -Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service bringing it up to standards required for the expected growth. 4. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the Virginia Transportation Plan for Fiscal Years 2003- 2009. They are listed in Priority Order: 1. Route 221 (Bent Mountain Road) Need: Roanoke County is requesting that this project between Coleman Road (Route 735) and Cotton Hill Road (Route 688) be added back on the Six-Year Program. The residential development expected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. 2. Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road to Hollins College, there remains one section of three-lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently athree-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. 3. Route 115 (Plantation Road) Need: This two-lane section of Plantation Road is approximately 2.43 miles in length width with numerous secondary road connections. The road needs to be improved from Roanoke City limits north to Route 11. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. 4. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four-lane divided highway. Recently a traffic study was conducted 2 for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. 5. Route 116 (Jae Valley Road) Need: The Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. 6. Route 460E (Wal-Mart development) Need: This section of Route 460 beginning west of the East Corporate Limits of the City of Roanoke and proceeds east to the Bedford County Line, a distance of 7.59 miles. The continued growth within this corridor has increased traffic demands. Other primary roads in Roanoke County which deserve consideration for spot improvements: 7. Route 419 (Electric Road) Intersection improvements, Route 118 (Airport Road), Route 24, (Washington Ave.) improvements at the intersection of William Byrd High School, Route 311 (Catawba Valley Road) at Route 864 (Bradshaw Road) construct a left turn lane. On motion of Supervisor Church to adopt the resolution and appoint Chairman McNamara as the County's representative at the pre-allocation meeting, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Fred Altizer, District Administrator, VDOT 3 The Honorable Whittington Clement, Secretary of Transportation and Chairman, Commonwealth Transportation Board Ozlee Ware, Salem District, Commonwealth Transportation Board Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner Senator George Allen Congressman Robert Goodlatte Congressman Frederick Boucher I hereby certify that the foregoing is a true and correct copy of Resolution 031103-2 adopted by the Roanoke County Board of Supervisors by a unanimous vote on Tuesday, March 11, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 4 ACTION NO. ITEM NUMBER ~ - o~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Adopt a prioritized list of Primary and Interstate projects to be presented at the pre-allocation public hearing for the Virginia Transportation Six- Year Program, Fiscal Years 2003-2004 thru 2008-2009. SUBMITTED BY: Arnold Covey, Director Department of Community Development APPROVED BY: Elmer C. Hodge ~'~ County Administrator COUNTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: The Virginia Transportation Development Plan plan for identifying funds anticipated to be transportation construction for distribution in updated annually. is the Commonwealth Transportation Board's available for highway and other forms of the Six Year Program. This program is As a part of the development of this program, the Transportation Board conducts public hearings in each of the nine construction districts in the state to receive input from members of the General Assembly, members of the Roanoke County Board of Supervisors, City Council members and members of the general public. Roanoke County is within the Salem District along with eleven (11) other counties and ten (10) cities. All are lobbying for these construction funds. These federal and state funds are allocated according to formulae as mandated by state and federal statutes for interstate, primary and urban roads. According to the Commonwealth Transportation Board adopted Six-Year Program for FY 2002 through FY 2008, of the $99,278,000 budgeted for the Salem District Primary System, $36,356,000 (36%) is being directly allocated to the Smart Road projects. If this funding allocation continues, critical road projects in the Salem District and Roanoke County will be further delayed. -~ Last year the Commonwealth Transportation Board (CTB) divided the program into two phases: development and construction. Projects in the development phase are in the planning stages and do not have the funding available to advance to construction. Projects in the construction phase have funding to begin building over the next six fiscal years. Because of the economic downturn, the Commonwealth Transportation Board found it necessary to downsize the current transportation program, to 1,157 projects this is 166 fewer projects than 2001. The Salem District Fiscal Year allocation for FY 03-04 shows approximately 7.2% increase over last year's total allocation. Even with this increased funding, Roanoke County is still opposed to the funding allocation decision of the Commonwealth Transportation Board to require that expenditures for Virginia's Smart Road project be taken or diverted from other approved road projects in the Salem District. Below are the projects that are currently in the Six-Year Program in Roanoke County. Construction Plan: Interstate 81 Acceleration Lane Extension - VDOT has allocated money to extend the acceleration lanes at Exits 140, 141, 146 and Route 581 interchange. This improvement addresses safety concerns. Interstate 81 - At exit 141, add turn lanes and signals on Route 419. This improvement addresses safety concern. Development Plan: Interstate 73 -The CTB has selected a route and VDOT is currently working on the final environmental impact statement for Federal Highway Administration approval. Once Record of Decision is received from FHWA, final design, right of way acquisition and construction can begin. Interstate 81 - VDOT has currently received proposals by Fluor Virginia, Inc. and Star Solutions for evaluation under the Public-Private Transportation Act (PPTA) process. In March, the Commissioner makes recommendation to CTB to move one or both proposals to the detailed review stage. Should the process continue, a public comment period would be held for 60 days on one or both proposals, followed by a second stage of detailed review. Route 11/460 (West Main Street) -Development of the final construction plans is continuing. Public hearing will be held but no date has been scheduled. Projects Not Listed on either the Construction or Development Six-Year Program: Below are a list of projects that need to be added to Commonwealth Transportation Board Interstate and Primary Six-Year Plan to address congestion and safety concerns in Roanoke County. 2 G~~ Route 11 (Williamson Road) -The widening of Rte. 11 North of Rte. 115 leaves a section of three-lane road south of Rte. 115 to Roanoke City Corporate limits (existing five lane flush). There is significant congestion along this segment of road and the existing bridge structure is substandard. The district recently lowered the bridge capacity from a 25 to 20- ton weight limit over Carvins Creek. In addition, the acute alignment of Florist Road with Rte. 11 in the same vicinity creates additional congestion and safety concern. We believe that this work will compliment the proposed widening of Rte. 11 from Rte. 115 to Hollins College and have a major positive impact on the North County area. The existing section of road (1.92 miles) in question is a three-lane road with a flush median for turning movements. The alignment is fairly level except for a steep incline adjacent to Boxley Hills. The improvements would probably consist of a five lane flush highway with appropriate turning lanes. Route 115 (Plantation Road) - We encourage the continuation of improvements north to Rte. 11; however, if funding is not available for the entire project, Roanoke County is asking consideration be given to additional spot improvements (turn lanes, alignment and grade improvements) at various locations. The existing road (2.43 miles) is a two-lane facility with numerous side connections to residential neighborhoods. Additional land is available for future development. The road is winding in spots with some minor grade changes. The average annual daily traffic estimates for Rte. 115 is approximately 15,000 vpd from Roanoke City Corporate limits to I-81. The improvements would probably consist of a five lane flush highway with appropriate turning lanes. Route 116 (Jae Valley Road), Bridge - VDOT staff has informed us that the bridge over Back Creek is in need of replacement. Route 220 S (from Rte. 419 to Buck Mountain Road) -This section of Rte. 220 is partially in Roanoke City and County. Development and traffic in this area has increased tremendously over the past couple of years. We request the Transportation Board review the possibility of adding additional lanes to handle the increasing traffic congestion in this area especially from the intersection of Rte. 419 past Buck Mountain Road. Route 221 (Brambleton Ave.) -portion of between Route 735 (Coleman Road) to Route 688 (Cotton Hill Road) was removed from the Six-Year Plan last year due insufficient funding. Route 460E (Wal-Mart development) -Route 460E from the Roanoke City limits to alternate Route 220 continues to see increased traffic demands and the proposed development at the intersection of Route 220 will add to traffic counts in this section of Roanoke County. Protects that deserve consideration for spot improvements: • Route 419 (Electric Road) -intersection improvements • Route 118 (Airport Road) • Route 24 (Washington Ave.) -improvements at the intersection of William Byrd High School 3 ~~ • Route 311 (Catawba Valley Road) at Route 864 (Bradshaw Road) - construct a left turn lane STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the prioritized list of projects and resolution to be presented at the pre-allocation hearing on March 25, 2003. County staff will attend the public meeting and is requesting that the Board of Supervisors appoint a representative to attend this meeting. 4 the level of service bringing it up to standards required for the expected growth. 4. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County or for safety improvements and are requested to be included in the Virginia Transportation Plan for Fiscal Years 2003-2009. They are listed in Priority Order: 1. Route 221 (Bent Mountain Road) Need: Roanoke County is requesting that this project between Coleman Road (Route 735) and Cotton Hill Road (Route 688) be added back on the Six-Year Program. The residential development expected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. 2. Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road to Hollins College, there remains one section of three-lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently a three-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. 3. Route 115 (Plantation Road) Need: This two-lane section of Plantation Road is approximately 2.43 miles in length width with numerous secondary road connections. The road needs to be improved from Roanoke City limits north to Route 11. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. 4. Route 220 S (Franklin Road) Need: This section of 220 is approximately 2.0 miles long and is a four- lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service of D or F within the next couple of years. Additional lanes and improved 2 ~~~ vertical alignment is required from the Roanoke City limits south to Rte. 668 (Yellow Mountain Road). Spot improvements are needed now at the intersection of 419 and 220 S. 5. Route 116 (Jae Valley Road) Need: The Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. 6. Route 460E (Wal-Mart development) Need: This section of Route 460 beginning west of the East Corporate Limits of the City of Roanoke and proceeds east to the Bedford County Line, a distance of 7.59 miles. The continued growth within this corridor has increased traffic demands. Other primary roads in Roanoke County which deserve consideration for spot improvements: 7. Route 419 (Electric Road) Intersection improvements, Route 118 (Airport Road), Route 24, (Washington Ave.) improvements at the intersection of William Byrd High School, Route 311 (Catawba Valley Road) at Route 864 (Bradshaw Road) construct a left turn lane. 3 v ACTION NO. A-031103-3 ITEM NUMBER E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Request to compensate Roanoke County employees, activated for federally funded military duty, the difference between regular pay and the military pay received SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: It is anticipated that departments will be able to absorb the cost of this supplement within their budgets. If they are unable to do so, this matter will be brought back to the Board at a later date for approval of additional funding. SUMMARY OF INFORMATION: An amendment was added by the General Assembly to the Code of Virginia in 2002. This amendment provides for local governments to pay employees activated for federally funded military duty all or any portion of the difference between the regular pay rate and the military pay rate. Staff conducted a survey of neighboring localities to determine how this issue is being handled. The City of Roanoke, City of Salem, and Bedford County indicated they supplement military pay upon the employee's return to work. Botetourt County has not had to address this issue. There are 13 Roanoke County employees that are active in the Reserves, and four have been called to active duty at this time. Staff is recommending that the County compensate any County employee who is a military reservist and is called to active duty related to our country's war on terrorism between the dates retroactive from October 1, 2002 through September 30, 2003. This compensation will be in the form of a supplement equal to the difference between the employee's regular County salary and military base pay plus any other compensation received for military service. Employees will be responsible for providing the Department of Human Resources with the necessary documentation to establish eligibility for the supplement. All other County benefits are applied in accordance to the ~a current leave policies of the County as stated in the Employee Handbook. Employees who are reservist's participating in regular annual training shall not be eligible for this supplement, but shall be compensated according to the Employee Handbook under Chapter 9, Section C, Military Leave, which provides 15 days of paid leave per year (October 1 through September 30). FISCAL IMPACT: The variables are too numerous to calculate the projected or actual costs to the County. To illustrate how the supplement would be calculated, the following example is provided: A Sheriff's deputy earns a monthly salary from the County of $3,046 and as a Sergeant in the reserves for 8 years service earns $2,400 per month. The deputy would receive a supplement in the amount of $646 per month of active duty. ALTERNATIVES: 1. Do not pay a supplement 2. Apply another variation of a supplement. STAFF RECOMMENDATION: Staff recommends approval of a supplement within the specified period of October 1, 2002 through September 30, 2003. At the end of this period, the Board of Supervisors should consider the termination or the continuation of this benefit. VOTE: Supervisor Flora motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance 2 "`,_ ACTION NO. ITEM NUMBER I- `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Request to compensate Roanoke County employees, activated for federally funded military duty, the difference between regular pay and the military pay received SUBMITTED BY: Joe Sgroi Director of Human Resources APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: It is anticipated that departments will be able to absorb the cost of this supplement within their budgets. If they are unable to do so, this matter will be brought back to the Board at a later date for approval of additional funding. SUMMARY OF INFORMATION: An amendment was added by the General Assembly to the Code of Virginia in 2002. This amendment provides for local governments to pay employees activated for federally funded military duty all or any portion of the difference between the regular pay rate and the military pay rate. Staff conducted a survey of neighboring localities to determine how this issue is being handled. The City of Roanoke, City of Salem, and Bedford County indicated they supplement military pay upon the employee's return to work. Botetourt County has not had to address this issue. There are 13 Roanoke County employees that are active in the Reserves, and four have been called to activate duty at this time. Staff is recommending that the County compensate any County employee who is a military reservist and is called to active duty related to our country's war on terrorism between the dates retroactive from October 1, 2002 through September 30, 2003. This compensation will be in the form of a supplement equal to the difference between the employee's regular County salary and military base pay plus any other compensation received for military service. Employees will be responsible for providing the Department of Human Resources ~~ with the necessary documentation to establish eligibility for the supplement. All other County benefits are applied in accordance to the current leave policies of the County as stated in the Employee Handbook. Employees who are reservist's participating in regular annual training shall not be eligible for this supplement, but shall be compensated according to the Employee Handbook under Chapter 9, Section C, Military Leave, which provides 15 days of paid leave per year (October 1 through September 30). FISCAL IMPACT: The variables are too numerous to calculate the projected or actual costs to the County. To illustrate how the supplement would be calculated, the following example is provided: • A Sheriff's deputy earns a monthly salary from the County of $3,046 and as a Sergeant in the reserves for 8 years service earns $2,400 per month. The deputy would receive a supplement in the amount of $646 per month of active duty. ALTERNATIVES: 1. Do not pay a supplement 2. Apply another variation of a supplement. STAFF RECOMMENDATION: Staff recommends approval of a supplement within the specified period of October 1, 2002 through September 30, 2003. At the end of this period, the Board of Supervisors should consider the termination or the continuation of this benefit. 2 ACTION NO. ITEM NO. C5 -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: SUBMITTED BY: First reading of an ordinance vacating an existing 20-foot sanitary sewer easement on Lot 1 (Tax Map No. 55.09-1-20) owned by Plantation and Kanter, Lot 2A (Tax Map No. 55.09- 1-20.01) owned by Fralin Properties, LLC, and Lot 2B1-A (Tax Map No. 55.09-1-20.02) owned by Richfield Retirement Community, created by subdivision plat of Shamrock Industrial Park, recorded in Plat Book 12, Page 94 located in the Catawba Magisterial District. Arnold Covey Department of Community Development Director APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Planta and Fralin Properties, L.L.C. are requesting that a portion of an unused 20' Sanitary Sewer Easement, created on Plat Book 12, Page 94, and further shown on resubdivision plats recorded in Plat Book 13, Page 134, Plat Book 19, Page 86, and Plat Book 19, Page 87 crossing Lot 2A -Shamrock Industrial Park be vacated as shown on the attached plat. This easement was never used for a sanitary sewer line; the existing sanitary sewer line runs along and with Daugherty Road. Since this easement is not needed for sanitary sewer and all of this property is commercial, Community Development is requesting that the entire easement crossing Lot 1, 2A, and 2B1-A be vacated nowto eliminate any need in the future to vacate the remaining sections of easement. FISCAL IMPACT: Planta and Fralin Properties, L.L.C. will incur all costs associated with the vacation of this unused 20' Sanitary Sewer Easement. ~y~ ALTERNATIVES: Vacate the portion of the unused 20' Sanitary Sewer Easement crossing Lot 2A - Shamrock Industrial Parkas Planta and Fralin Properties, L.L.C. have requested; or 2. Vacate the 20' Sanitary Sewer Easement crossing Lots 1, 2A, and 2B1-A of Shamrock Industrial Park STAFF RECOMMENDATION: Gary Robertson, Utility Director has no objections to the vacation, and vacating the entire easement now will eliminate any need for future vacation of other sections of the easement. Staff recommends Alternative 2 above. G-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 ORDINANCE VACATING AN EXISTING 20-FOOT SANITARY SEWER EASEMENT ON LOT 1 (TAX MAP NO. 55.09-1-20) OWNED BY PLANTATION & KANTER, LOT 2A (TAX MAP NO. 55.09-1-20.01) OWNED BY FRALIN PROPERTIES, LLC, AND LOT 2B1-A (TAX MAP NO. 55.09-1- 20.02) OWNED BY RICHFIELD RETIREMENT COMMUNITY, CREATED BY SUBDIVISION PLAT OF SHAMROCK INDUSTRIAL PARK, RECORDED IN PLAT BOOK 12, PAGE 94, AND FURTHER SHOWN ON RESUBDIVISION PLATS RECORDED IN PLAT BOOK 13, PAGE 134, PLAT BOOK 19, PAGE 86, AND PLAT BOOK 19, PAGE 87, LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF SHAMROCK INDUSTRIAL PARK', surveyed January 15, 1990, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 94, a twenty-foot (20') sanitary sewer easement was dedicated to the public across Lots 1 and 2; and, WHEREAS, Lot 2 was subsequently resubdivided into Lots 2A and 2B by plat entitled `RESUBDIVISION PLAT OF LOT 2, SHAMROCK INDUSTRIAL PARK ...', dated May 1, 1991, and of record in the aforesaid Clerk's Office in Plat Book 13, page 134; and, WHEREAS, Lot 2B was subsequently resubdivided into "NEw LoT 2B1 - 4.824 Ac." by plat entitled `RESUBDIVISION FoR COUNTY OF ROANOKE...', dated July 11, 1996, and of record in the aforesaid Clerk's Office in Plat Book 19, page 86; and, WHEREAS, Lot 2B1 was subsequently resubdivided into "NEw LoT 2B1-A - 8.770 Ac." by plat entitled `RESUBDIVISION FoR RICHFIELD RETIREMENT COMMUNITY...', dated October 10, 1996, and of record in the aforesaid Clerk's Office in Plat Book 19, page 87; and, WHEREAS, the Petitioner Fralin Properties, LLC, is the current owner of Lot 2A, Shamrock Industrial Park (Tax Map No. 55.09-1-20.01); and, G-- WHEREAS, Plantation & Kanter is the current owner of Lot 1, Shamrock Industrial Park (Tax Map No. 55.09-1-20), and Richfield Retirement Community is the current owner of Lot 2B1-A, Shamrock Industrial Park (Tax Map No. 55.09-1-20.02); and, WHEREAS, the Petitioners, Planta and Fralin Properties, LLC, have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 20' sanitary sewer easement extending across Lot 2A; and, WHEREAS, staff recommends that the entire existing 20' sanitary sewer easement extending across Lots 1 and 2B1-A, as well as Lot 2A, be vacated; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, there being no County facilities located or proposed to be located within the subject easement; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on March 11, 2003; the public hearing and second reading of this ordinance was held on March 25, 2003. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 20' sanitary sewer easement, extending across Lot 1, Lot 2A and Lot 2B1-A in Shamrock Industrial Park, in the Catawba Magisterial District of the County of Roanoke, being designated and shown as "C/L 20' SANITARY SEWER EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated to the public by subdivision plat entitled `PLAT OF SHAMROCK INDUSTRIAL PARK', surveyed January 15, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 94, and being further shown on `RESUBDIVISION PLAT OF LOT 2, SHAMROCK INDUSTRIAL i. G-i PARK ...', dated May 1, 1991, and recorded in Plat Book 13, page 134, on plat entitled `RESUBDIVISION FoR COUNTY OF ROANOKE...', dated July 11, 1996, and recorded in Plat Book 19, page 86, and on plat entitled `RESUBDIVISION FoR RICHFIELD RETIREMENT COMMUNITY...', dated October 10, 1996, and recorded in Plat Book 19, page 87, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENTS A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~'~ EXH.IBIT "A" ~g5 ~~ m 3993 DAUGHERTY RD. TAX ,~ 55.09-01-20.00 LOT 1 PLANTATION & KANTER 5.00 Ac. C mT N Q 20' SANITARY SEWER EASEMENT TO BE VACATED ~r Ro•o~ ~,,~¢ ,~ 05yp~ 2RS~E5' 39~ ~ ~RpP 6 P°' ~r S FRP~\~ P118 j4 559 _ ~ ~ 6~ ~6i /_ ~ ~t{1655} 151 V' +~ _N7g ~~~ ~ _ o~ ~ ~ ~ 1 l~il l1~ o~ t ~ ~_ O 1 .1 a1 m w rl 11 1 1 1 1 rl 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 11 1 11 1 11 1 ~1 IN X11 1q `"-11 Ip vll Ic 11 1'^ r. 11 1 ll 1 11 1 \1 1 b 1 r 1 ~ 1 1 1 1 ~ 1 A 1 1\ 11 1 ~1 1 20' SANI TARY SEWER EASEMENT 0 BE VACATED 3939 DAUGHERTY RD. TAX ~ 55.09-01-20.02 LOT 2B1-A RICHFIELD RET/R£MENT COMMUNITY 8.770 Ac. TAX MAP No._55.09-1-20 20.1,Vy 20.2 PLAT SHOWING EXISTING 20' SANITARY SEWER EASEMENT TO BE VACATED BY ROANOKE COUNTY SCALE: 1 ~~ =100' PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 02= 28-2003 ------- w ~ ^ +m ~ ~ 1 t f ~f._ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 ORDINANCE 031103-4 AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE FROM LEE C. HARTMAN, JR., FOR A PUBLIC SAFETY TOWER SITE ON TINKER MOUNTAIN IN THE COUNTY OF BOTETOURT, VIRGINIA WHEREAS, the County of Roanoke owns or rents a number of real estates sites throughout the Roanoke Valley for the purpose of maintaining towers, antennae, and equipment buildings for the operation of its public safety radio communications systems; and WHEREAS, one of the sites, currently shared and used in conjunction with the County of Botetourt and Emergency Medical Services of Virginia, Inc., is located on Tinker Mountain in the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., said property being designated upon the Botetourt County Land Records as Tax Map No. 106-45; and, WHEREAS, the County of Roanoke has leased this site for over a decade to provide E911 coverage to critical areas and to provide back-up capabilities for the public safety system; and, WHEREAS, the most recent lease term has expired and staff has negotiated with the property owner for a new lease of this site; and, WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County require that the acquisition of any interest in real estate, including the lease of real property, shall be accomplished by ordinance; the first reading of this ordinance was held on February 25, 2003, and the second reading of this ordinance was held on March 11, 2003. f ~ NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of 0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the non-exclusive right of ingress, egress and regress from Tinker Top Road (Frontage Road) over the existing gravel access and private driveway to the site, for an initial term effective as of July 1, 2002, through June 30, 2004, at an annual rental of Three Thousand Dollars ($3,000.00), with the option to the Board to renew for an additional successive two year period, through June 30, 2006, at an annual rental of Three Thousand Four Hundred Dollars ($3,400.00), is hereby authorized and approved. 2. That the rent payment shall be paid from the E911 Maintenance Account. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ~ -'t `' Yom, ~,~~~ ~ .r- vQ.°;. .•+ n`,~ ~ ~ i.. .. 1`• . ,I. ~/ 'T t~ 1 Y ~ `i •r. .~' i i~ 14 't, ., ~ ~ ~ ~' h ''t•. s ~~ GUY WIRE ~~ ~ ~~ , ~~ :.,~., ~~ •. '~\ `` ~ jar .`?; Z~i;'~ , ~~ ~. r U s ..~.•• '~: .,~, ., ~ X ~ '~,;, t~ Q ~rr .Y/~C„ . W ~'~ ~ rO ~ ~../ p O W ~ ~ ~ Jy w ~ ~ ~~ ~~ ~~ W W ~ WO ~ H V ~ ~ W ~ 0 A ~~~~ ~ W W a W o ~ wll r~ r-I W O ~ ~ . /LO~u I"~ rn -~ U QI Q w J U CC ~ ~ ACTION NO. ITEM NO. -}~-~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Second reading of an ordinance approving a lease for the Tinker Mountain tower site SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge ~~j County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke owns and/or rents several sites around the Roanoke Valley for the purpose of maintaining towers and antennae for its public safety radio communications system. The tower sites are part of a regional system that also serves the City of Roanoke and the Town of Vinton. One of the tower sites is on Tinker Mountain in Botetourt County, on property owned by Lee C. Hartman, Jr. This site, which has been used by the County for over a decade, is important for reaching certain parts of the Valley and also helps to provide back-up capabilities for the system. The County entered into a lease with Mr. Hartman in 1997, with a payment of $2,300 per year for the first three years, and $2,600 per year for the following two years. The lease terminated in June, 2002. Staff and Mr. Hartman have negotiated a new lease with the following terms: • Two years, beginning July 1, 2002, at a rent of $3,000 per year. • An additional two year term, at the option of the County, at a rent of $3,400 per year. Since the original lease agreement, the value of Mr. Hartman's property has increased substantially, as reflected in his real estate assessments in Botetourt County, and Staff believes that the above terms are reasonable based on lease payments at other County tower sites. ,j ~~~) FISCAL IMPACT: The total cost of this lease over the next four years is $12,800. Funding is available in the E-911 maintenance account. STAFF RECOMMENDATION: Staff recommends that the Board approve the second reading of the attached ordinance. ~-+-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE FROM LEE C. HARTMAN, JR., FOR A PUBLIC SAFETY TOWER SITE ON TINKER MOUNTAIN IN THE COUNTY OF BOTETOURT, VIRGINIA WHEREAS, the County of Roanoke owns or rents a number of real estates sites throughout the Roanoke Valley for the purpose of maintaining towers, antennae, and equipment buildings for the operation of its public safety radio communications systems; and WHEREAS, one of the sites, currently shared and used in conjunction with the County of Botetourt and Emergency Medical Services of Virginia, Inc., is located on Tinker Mountain in the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., said property being designated upon the Botetourt County Land Records as Tax Map No. 106-45; and, WHEREAS, the County of Roanoke has leased this site for over a decade to provide E911 coverage to critical areas and to provide back-up capabilities for the public safety system; and, WHEREAS, the most recent lease term has expired and staff has negotiated with the property owner for a new lease of this site; and, WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County require that the acquisition of any interest in real estate, including the lease of real property, shall be accomplished by ordinance; the first reading of this ordinance was held on February 25, 2003, and the second reading of this ordinance was held on March 11, 2003. ~I-I NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of 0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the non-exclusive right of ingress, egress and regress from Tinker Top Road (Frontage Road) over the existing gravel access and private driveway to the site, for an initial term effective as of July 1, 2002, through June 30, 2004, at an annual rental of Three Thousand Dollars ($3,000.00), with the option to the Board to renew for an additional successive two year period, through June 30, 2006, at an annual rental of Three Thousand Four Hundred Dollars ($3,400.00), is hereby authorized and approved. 2. That the rent payment shall be paid from the E911 Maintenance Account. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney. 2 „ . , _. ..- ~ ~ i~ '- ' t• .>' W ~~ X .ter .. 'fit ~ ~ , 1\•:i.i~~ ~) .f ~. _ ;~r~~•. ~~~'•.t H V ~ ~ ~ V 1 ~ ~ • ~ x UY WIRE ~ J~ ~'~ f:',' Q ~ `'~ ~ Zvi } ~ .(n^ '). •°° ~~ 5~+ I'-I L.1. W Q O U Q ~ Q i •~• tJ.f',e • ••r ;. ~•,, ~ . i.~' :, ~:. ~.~t'. • •~ ~~ , vl . CO Q W W ~ Z pip r7 ~+~~~.. •• • ' ~ ~ \ ACTION NO. ITEM NO. Z ~ -y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge £N County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) Linda Lang, representing the Windsor Hills District, has resigned from the Commission. The Commission has recommended Ms. Jo Russin to fill this vacancy, and she has indicated that she would be willing to serve. There is no term limit for this appointment. 2. LEAGUE OF OLDER AMERICANS ADVISORY BOARD The three-year term of Elizabeth Bogle expires on March 31, 2003. This appointment is made by the League of Older Americans and ratified by the Board. 3. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one-year term of Beverly Eyerly expires on March 9, 2003. 4. ROANOKE REGIONAL AIRPORT COMMISSION The four-year term of James M. Turner, Jr., expires on March 9, 2003. ~-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 11, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes -February 18, February 25, February 27, and March 4, 2003 2. Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority 3. Request to approve resolutions of appreciation upon the retirements of: (a) Harold A. Phillips, Police Department, after twenty-eight years of service (b) Caroline A. Gray, Social Services, after twenty-seven years of service 4. Resolution Authorizing the Application, Acceptance and Appropriation of Grants from the Commonwealth of Virginia Department of Emergency Management for the Acquisition of Equipment and Supplies Related to Events of Terrorism and Incidents Involving Weapons of Mass Destruction That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried 1 by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~ ~ • ~~ Diane S. Childers Clerk to the Board of Supervisors Cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources Betty McCrary, Director, Social Services Ray Lavinder, Chief of Police 2 '-1" ...t Februar 18, 2003 121 y Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 18, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Public Service Center, 1216 Kessler Mill Road, Salem, Virginia, this being an adjourned meeting from February 11, 2003 for the purpose of conducting a budget work session. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 5:27 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Michael W. Altizer STAFF PRESENT: Elmer C. Hodge, County Administrator; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: WORK SESSION 1. Overview of Budget Methodology. Brent Robertson, Budget Director The budget work session was presented by Brent Robertson and was held from 5:27 p.m. until 6:55 p.m. l 123 February 18, 2003 In response to a question from Supervisor McNamara, Mr. Chittum stated that investment in CRT offers the greatest potential for future development. He stated that the visual enhancement project at CRT has begun, which involves installation of interior signage and landscaping, entrance signage, and overall presentation of the Center. He noted that development of the Vinton Business Center (formerly McDonald Farm) is a long-term goal and the Town of Vinton has taken the lead role in this project with support from the County. He also stated that it is important for the County to focus on opportunities driven by the private sector, and indicated he would support the private sector taking the lead role in industrial development projects. Supervisor Minnix indicated a need to address a long-term goal of establishing partnerships with Virginia Tech and Carillon Health Systems. Mr. Chittum reported that staff has met with both these organizations, and they are working to build relationships with a regional perspective. Supervisor Church concurred with Mr. Chittum that CRT should receive the County's top priority. He also emphasized the need to maintain relationships with existing businesses. Supervisor McNamara asked if the $1.07 million previously allocated to CRT will continue to be used for the same purpose. Mr. Chittum stated that there is always work remaining to be completed, and if additional businesses locate in CRT, work will need to be done to prepare those sites. Mr. Chittum indicated that this money would continue to be needed at CRT. t Februa 18, 2003 125 Treasurer's Office is the surge in manpower needed to handle tax bills during the month of May. In response to a question from Supervisor Minnix, Mr. Anderson reported that delinquent tax sales have not proven to be an efficient method for recouping delinquent funds for the County. At present, the Treasurer turns delinquent notices over to the County Attorney's office for collection. The possibility of staggering the sale of County decals to correspond with the expiration of State license tags was discussed. It was noted that this would eliminate the large surge of business that is transacted in May, resulting in lower personnel costs and smoother work flows. Mr. Anderson also reported that beginning in Spring 2003, he will have the ability to work through the Division of Motor Vehicles (DMV) to place a "stop" on a person's ability to purchase State license tags if their personal property taxes are delinquent. ~ Libraries Diana Rosapepe, Library Director Mr. Robertson introduced Diana Rosapepe, Library Director, and reported that the County spends approximately $2.0 million annually for library services. Ms. Rosapepe reported that positive issues within the library system are: library usage is increasing, citizens are requesting more services, libraries continue to pursue innovations in technology, classes and programs are full with many containing waiting lists, Roanoke County is the library of choice in the Roanoke Valley with 55-60% usage ratios, and customer service standards remain high. Ms. Rosapepe reported that February 18, 2003 ~ 27 registered citizens transacting business at County libraries each year who make repeat visits. There were in excess of 800,000 visitors to the libraries last year. Ms. Rosapepe noted that the majority of the operating budget is spent on research and circulation (77% of budget) and automation (17% of budget). Supervisor Church stated that the Board needs to find a method to continue meeting the needs of the library. Supervisor McNamara questioned what had prompted the reduction in book purchases from $254,000 to $205,000. Ms. Rosapepe stated that funding needed to be shifted to cover part-time personnel costs and a test server which was part of the library consortium costs. In addition, Botetourt County's costs increased an additional $3,000, and this impacted the County as well. Supervisor McNamara stated that the one-time cost of funding the test server should be covered from year-end balances. In response to a question from Mr. Hodge, Ms. Rosapepe reported that the add-back request with the highest priority is the periodicals database, a $28,000 unfunded mandate, which is a recurring cost She also noted that funding of vehicle purchases is an issue for the department. Human Resources Joe S roi Director of Human Resources) Mr. Robertson introduced Joe Sgroi, Director of Human Resources, and reported that the Human Resources budget for 2003-2004 is $464,000. Mr. Sgroi reported that the Human Resources Department strives to be a business partner with diverse departments, to provide professional consulting services, February 18, 2003 129 Mr. Sgroi reported that County salaries remain competitive but students are facing greater ranges of job opportunities across different industries. Mr. Sgroi emphasized the need for employee training and stated that there has been a gradual "flattening" of the organization through increased employee responsibilities. This produces a greater need for employee recognitions, pay for performance, and competitive benefits packages. Mr. Sgroi stated that the health of the organization is good and he reported that grievances have been declining. In response to a question from Supervisor Minnix, Mr. Sgroi reported that Human Resources' role in the grievance process is not only to facilitate the process, but also to meet with the employee and discuss the grievance in an attempt to resolve the issue. In response to a question from Supervisor Minnix, it was reported that approximately 50% of County employees who leave their jobs do so for what appears to be higher paying jobs. In response to a question from Supervisor McNamara, Mr. Sgroi reported that the highest turnover rates exist in the lower skilled jobs and indicated that it might be beneficial to examine the wage base. He noted particular difficulty in replacing professional positions due to higher salary demands. The importance of employee recognition programs was emphasized. In response to a question from Supervisor McNamara, Mr. Sgroi reported that the County issued an Employee Benefits Statement in 2002, which was produced .~~ ~ Februa 25 2003 135 ~ , Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 25, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of February, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. Februa 25, 2003 137 ~v Chairman McNamara presented the proclamation to the Marion Roark, Chair of the School Board. Also present were Mike Stovall, School Board Member and Dr. Weber, Superintendent of Schools. Chair Roark expressed appreciation for the Board's support and highlighted some of the Schools accomplishment during 2002: (1) All schools passed their SOL's. (2) Expectations on energy conservation were exceeded. (3) The Schools received international and national certificates of excellence in financial reporting. (4) The music program for K-12 was recognized as one of the best 100 music communities in the nation. (5) The vocational program at Arnold Burton is rated one of the top three outstanding programs in the nation. School Board Member Stovall thanked the Board for their continued support, especially financial, and advised that this is a team effort. 3. Recognition of Japanese students visiting the Roanoke Valley Mr. Hodge advised that eight students from a junior college in Saitama City, Japan and their chaperone are visiting the Roanoke Valley. Their visit is an extension of a Japanese student exchange program previously sponsored by Virginia Western Community College (VWCC). He advised that Dr. Jennifer Mulligan from VWCC and Jack Tompkins, member of the Roanoke Valley Sister City Program, were instrumental in arranging this visit. Mr. Tompkins introduced the students' chaperone, Takeya Fujita, and Mr. Fujita introduced the students: Misato Yaginuma, Eriko Hasumi, Asuka Miyuma, Yuko Saito, Shiroi Shimasaki, Ayae Maruama, Tomomi Sakumoto, and 139 February 25, 2003 should be aware of the low-lying or flood prone areas of their property and not store equipment or products there. (3) Drainways should be inspected to keep water moving freely. (4) If water does get into a building, shut off the electricity. (5) Do not drive through moving or standing water. There was one life lost from when a vehicle was swept into the water and the Fire & Rescue personnel helped in the rescue of two others people in Montgomery County, one of whom subsequently died from hypothermia. Damage to County homes and businesses was primarily from water in basements and garage areas with some sewer backups. However, most of these damages occurred on property that had experienced these problems in the past. He advised that Fire & Rescue Division Chief Todd Maxey, Chief of Police Ray Lavinder. Director of Community Development Arnold Covey, Utility Director Gary Robertson, and Assistant County Administrator Dan O'Donnell would make reports to the Board. Division Chief Maxey reported that this was basically a flash flood event with County roads being impassable due to rising water for varying lengths of time. During a 26 hour period, Fire & Rescue personnel handled about 75 incidents which did not include the calls coming into the Emergency Operations Center (EOC). The major incidents were flood service calls, approximately ten fire related calls, three or four accidents and reports of wires being down. Assistance was provided in two search and rescue events. As of today, there are no reports of any roads that are still closed. 141 February 25, 2003 projects, the community rating system is being raised to Class 8 which will be another 10% reduction in flood insurance for the citizens. Mr. Robertson advised that they received 26 calls during the weekend related to sewer backups and of these calls, 13 were minor sewer backups with the remaining problems being those of stormwater in basements and two cases where houses on septic system backed up. He commended the Board for implementing the SSER Program to minimize stormwater getting into the sewer system. There were 11 manholes which had some overflow and as of yesterday, all had been cleaned up and reported to the Department of Environmental Quality. He thanked his staff for voluntarily working through the weekend and personnel at the Dispatch Center for their assistance. In response to a question from Supervisor Minnix, Mr. Robertson advised that approximately half of the 13 sewer backups were split between the Windsor Hills and Cave Spring Magisterial Districts. Mr. O'Donnell summarized that there were two lives lost and the message for the public is that no one should drive through standing or moving water. He talked to Real Estate Valuation Director Driver and was informed that real estate damage was minimal with a total cost of less than $10,000. On February 20th, he and Mr. Hodge attended the Virginia Local Government Managers Association Meeting and heard a presentation from Deborah Mills who is the Floodplain Program Manager for the State Department of Conservation and Recreation. She met the day before with Mr. Februa 25 2003 143 ~ , cooperation with Hidden Valley Youth Sports Foundation and the Cave Spring Recreation Foundation. As part of the Roanoke County Public Use Manual for Sports Organizations and Community Users, policies were approved to allow groups to enter into partnership with the Parks and Recreation Department in return for the use of Roanoke County athletic facilities by non-sanctioned teams or organizations. The Valley AFC Soccer Program is the non-sanctioned travel soccer program of the Southwest Soccer Association. Last year, when Hidden Valley High School opened, there was a need for another lighted football field. The Cave Spring Recreation Foundation, the Hidden Valley Youth Sports Foundation, and the Southwest Soccer Association have agreed to share the cost, utilizing the County's matching grant program, of lighting Merriman 3 soccer field in Starkey Park in return for Southwest Soccer's relinquishing the rights to the lighted soccer field at Shell Park which has been converted into a football field. The value of the project is $50,000 and the County has contributed $10,000 through the matching grant program. He advised that Jim McCaden, President of Southwest Soccer Association and Valley AFC, was present. Mr. Haislip expressed appreciation to the Cave Spring Recreation Foundation and Hidden Valley Youth Sports Foundation for their assistance with this agreement. Supervisor McNamara expressed appreciation to the Southwest Soccer Association, the Valley AFC, the Parks & Recreation Department and everyone involved in providing the opportunity for this partnership. Februa 25 2003 145 ~ , 2. Request to approve a field use partnership agreement with Badger Baseball. (Pete Haislip, Director of Parks, Recreation & Tourism R-022503-2 Mr. Haislip advised that he is seeking approval of a field use partnership agreement with Badger Baseball which is located in Southwest County. The first phase of improvements will include the construction of a sewer line and hook up for the proposed restroom and concession building in Starkey Park, which is on the park master plan, and a bullpen. Badger Baseball will make approximately $8,000 - $9,000 in improvements over afive-year period in return for field use space for their program. Mr. Steve Stilwell from Badger Baseball was present. Mr. Haislip recommended approval of the agreement. Supervisors McNamara and Minnix inquired if Mr. McCaden and Mr. Stilwell would like to address the Board. Mr. Stilwell advised that he felt they had a good agreement and thanked the Board. Mr. McCaden thanked the Board, advised that it has been a pleasure to work with Mr. Haislip, and commended the staff for their concern about the facilities during the storm. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara Februa 25 2003 147 ~v , AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1. First reading of ordinance to obtain a Special Use Permit to construct and operate a daycare on 15.652 acres located at Red Lane Extension at Interstate 81. Baptist Children's Home, Catawba Magisterial District, upon the petition of Fellowship Community Church. IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance approving a lease for the Tinker Mountain tower site. (Anne Marie Green, Director of General Services Ms. Green advised that the County owns and/or rents several sites around the Roanoke Valley for the purpose of maintaining towers and antennae for its public safety radio communications system. The tower sites are part of a regional system that also serves the City of Roanoke and the Town of Vinton. One of the tower sites is on Tinker Mountain in Botetourt County, on property owned by Lee C. Hartman, Jr. This site, which has been used by the County for over a decade, is important for reaching certain parts of the Valley and also helps to provide back-up capabilities for the system. 149 February 25, 2003 Supervisor McNamara nominated Dan O'Donnell to complete the unexpired portion of the three-year term of Gary I. Kelly which expires December 31, 2003. 2. Roanoke Valley Resource Authority Supervisor Church nominated Daniel R. Lineberry to complete the unexpired portion of the four-year term of Douglas J. Anderson which expires December 31, 2005. IN RE: CONSENT AGENDA R-022503-3 Supervisor McNamara moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 022503-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 25, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -February 11 and February 19, 2003 151 February 25, 2003 ~ Public Hearing to elicit citizen comment to set the real estate, personal property and machinery and tools tax rates in Roanoke County. IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Expenditures and Estimated and Actual Revenues for the month ended January 2003 6. Statement of Treasurer's Accountability per investment and Portfolio Policy as of January 31, 2003 7. Report from VDOT of changes to the Secondary Road System in January 2003 8. Proclamation signed by the Chairman Februa 25 2003 153 ~ , ~ Secondary Road System Six-Year Construction Plan (2003-2009) and consideration of projects for FY 2003-2004 VDOT Revenue Sharing Program. (Arnold Covey, Director of Community Development) Mr. Covey introduced Anthony Ford, who was recently hired as the County's Traffic Engineer. Mr. Covey advised that the County's budget for F/Y 2003- 2004 is approximately $3.16 million; that $330,000 has been allocated for the Rural Addition List; and that $500,000 is being requested from the State Revenue Sharing Program. He advised that two projects from last year's Rural Addition List, Creekside Drive and Smokey Ridge Road, have been removed. He reviewed the numbered priority projects and advised that two projects, Garman Road and Shadwell Drive/Old Mountain Road, were added to the plan. He advised that some of the projects include a bikeway which has an additional cost and the Board will need to decide whether to include bikeways. Mr. Hodge suggested that the date that the project was originally placed on the six-year plan and the cost of the bikeway be added to the project sheets. Supervisor Church asked that the magisterial district be shown. Supervisor McNamara objected and stated that these decisions should not be made political based on the district in which the project is located. Mr. Covey advised that there will be a public hearing at the March 25th meeting and adoption of the plan is proposed for April. Februa 25, 2003 155 ~v Mr. Holladay advised that these amendments are the result of meetings through 2002 between staff, the Planning Commission and sign industry representatives. The amendments include: (1) Allowing temporary signs (banners) by annual permit, but in exchange, reducing the number of banners allowed from two to one. (2) Prohibiting roof and portable signs. (3) Offering a reduced setback option for freestanding signs in commercial and industrial zoning districts in exchange for reduced sign height. (4) Amending the off-premises (billboard) regulations by placing a cap on the number of billboards currently existing in Roanoke County. Construction of new billboards would still be allowed, but only after removing an existing billboard. Billboards that do not conform to current standards would be removed first. (5) Amending definitions to support the proposed regulatory changes. Ms. Scheid advised that there are some differences of opinion on the Planning Commission concerning these amendments but they are ready to move forward. There was some discussion concerning these amendments and a trivision sign which is not allowed under the County's ordinance. There were no suggested changes to the amendments and the Planning Commission will proceed to schedule a public hearing. 2. Work session on Fiscal Year 2003-2004 budget development. (Brent Robertson, Budget Director) Februa 25 2003 157 ~ , NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the fo{lowing recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone .67 acres from C-1 Office District to C-2 General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District, upon the petition of Windsor House, Inc. (Janet Scheid, Chief Planner) POSTPONED UNTIL MAY 27, 2003 BY THE PLANNING COMMISSION Chairman McNamara announced that this item had been postponed by the Planning Commission to the May 27, 2003 meeting. 2. Second reading of ordinance to rezone 17.034 acres from R-3 Medium Density Multi-Family Residential District to R-4 High Density Multi-Family Residential District with conditions in order to construct multi-family dwellings located at the east side of February 25, 2003 159 tension slabs. (7) The number and square footage of units shall be: (a} 76 one-bedroom units, minimum 685 square feet. (b) 156 two-bedroom units, minimum 950 square feet (c) 40 three-bedroom units, minimum 1,456 square feet (8) The following amenities shall be provided: (a) club house (approximately 2,658 square feet) (b) swimming pool (c) laundry facilities (d) tennis court (e} playground. The Planning Commission was concerned that most of the vegetation would be lost during the grading of the site. The petitioner stated that they are planning 13 different buildings plus the clubhouse and expect to do a substantial amount of replanting of trees, landscaping and buffering around the apartment complex. She advised that the petitioner and his attorney were present. In response to a question from Supervisor Minnix, Ms. Scheid advised that the petitioner has agreed to all the proposed proffers. Ms. Scheid confirmed to Supervisor Church that the petitioner is proffering to build 16 units instead of the 24 units that the R-4 zoning allows. Mr. Ed Natt, Attorney representing Carroll Investment Properties, advised that no citizens spoke in opposition to the petition at the Planning Commission public hearing. He advised that Dennis Montgomery and Rick Early from Carroll Investments were present and they would be glad to answer questions. He advised that the petitioner buys properties so they can build, develop and manage them. They plan to build ahigh-end apartment complex which will be an asset to the County. Februa 25, 2003 161 ~v UPON THE APPLICATION OF CARROLL INVESTMENT PROPERTIES, INC. WHEREAS, the first reading of this ordinance was held on January 23, 2003, and the second reading and public hearing were held February 25, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 4, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.034 acres, as described herein, and located on the east side of Plantation Road at its intersection with Hershberger Road (Tax Map Number 38.16-1-3.9) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of R-4, High Density Multi-Family Residential District. 2. That this action is taken upon the application of Carroll Investment Properties, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The subject property will be developed in substantial conformity with the "Preliminary Sketch Plan for Carroll Investment Properties, Inc., Roanoke, Virginia," prepared by GPT Engineering and Surveying, Inc. under date of December 9, 2002. (2) A greenway easement shall be dedicated between Tinker Creek and the centerline of Tinkerbell Lane (private access easement). (3) Pedestrian access shall be made available to the Hershberger Road/Plantation Road Intersection. (4) Pedestrian access shall be made available to the adjoining shopping center property line located to the east of the property. (5) A maximum of 272 units (16 units per acre) shall be allowed. (6) The exterior of all buildings shall be substantially brick, hip roofing, and post tension slabs. (7) The number and square footage of units shall be: (a) 76 one-bedroom units, minimum 685 square feet. (b) 156 two-bedroom units, minimum 950 square feet (c) 40 three-bedroom units, minimum 1,456 square feet (8) The following amenities shall be provided: Februa 25, 2003 163 ~v Kilgore and asked that the County be first to endorse the program at no cost. He requested that Elaine Carver, IT Director, provide a link to the information on the County's website for all citizens. (2) He reported that the County's Driving under the Influence (DUI) ordinance, which became House Bill 2505, passed the House and Senate, and will be signed into law by the Governor. It passed with a couple of added convictions, reckless driving and driving on revocation, and as soon as it becomes law, this will allow the County to begin recouping expenses. Supervisor Minnix: (1) He reminded Mr. Hodge that he has requested a work session concerning remedies for citizens who use their yards for landfills. (2) He advised that Carvins Cove is full again and recalled that in August, it was 33 feet down, and that the Spring Hollow Reservoir was also down. There were many prayers said at that time and he reminded everyone to give thanks now. (2) He advised that he will be in South Carolina with family and unable to attend the joint meeting with the City of Roanoke on Thursday concerning the Water and Sewer Authority. He requested a briefing upon his return. IN RE: CONTINUATION OF WORK SESSIONS 1. Work session to discuss the After School for Kids (ASK) program. (Pete Haislip, Director of Parks, Recreation & Tourism) 165 February 25, 2003 watch groups which have reduced crime. (2) The detectives' clearance rate is three times the national average. (3) The school resource officers do a good job and the department has an outstanding relationship with the schools. (4) Roanoke County is the first in the state to have a crisis intervention team to deal with mentally ill citizens. (5) Roanoke County Police has been recognized by the state for the past five years for their achievements in the traffic safety program. (6) Their accreditation which is due this year is accomplished at a lesser cost than expended by Salem and Vinton. Chief Lavinder advised that the goals for next year are: (1) Study the need for a new facility. (2} Create a new patrol district for eastern and northeastern areas to enhance response times by dividing Patrol District 3, which covers Route 220 to Route 460, into two separate districts. Additional funding for six police officers with vehicles would be needed to accomplish this. (3) Add three detectives because of an increase in calls. He advised that the need for additional officers and detectives is primarily driven by the new Wal-Mart on Route 460 which has approximately one crime case per day. He advised that they may also need additional funds due to the increase in fuel costs. Mr. Robertson advised that the public safety team manages the E-911 Center which is funded through taxes on hard-line phones and wireless phones. He pointed out that the amount from the state for wireless phones, which was $140,000 the first year, was down to $110,000 this year and may be reduced further. Supervisor McNamara commented that the fire and police chiefs may want to request through their 167 February 25, 2003 seeking to take on any Division of Motor Vehicles functions. She advised that they anticipate an 11 % cut from the Compensation Board through 2005 depending upon the economy. The amount of this reduction was $23,000 in 2002. Parks, Recreation & Tourism (Pete Haislip. Director) Mr. Haislip advised that their budget request for 2003-04 has pass-through funds for Explore Park and the Convention and Visitors Bureau. He distributed a handout that listed the total as $2,381,802 with $754,440 being the pass-through funds. Mr. Hodge advised that the amendment sponsored by Senator Trumbo to allow the county to own part of the Explore Park was passed with revisions. He advised that staff will develop a plan and forward to the Secretary of Natural Resources to begin the process. Ms. Pitts, Assistant Director of Recreation, advised that they have two budgets: (1) General Fund provides the indirect cost of recreation services including administrative staff, facility utilities and office operations. (2) User Fees provides for the direct cost for instructors, supplies, materials and equipment. There are no fees for Roanoke County residents to participate in athletics but the recreation clubs collect fees to buy uniforms and equipment. She advised that 86% of the budget is for staffing with 14% for operations. They have 8 regular part-time employees, 25 full-time and many seasonal part-time employees. There are 719 youth athletic teams with 8,615 participants. Brambleton Center averages 80,000 participant visits per year. There are M 169 February 25, 2003 Mr. Driver advised that their objective is to produce a quality reassessment, which achieves market value, assures equalization and accuracy. Their specific goals are: (1) To appraise 42,600 parcels annually. (2) To achieve an assessed value ratio of 92% plus/minus. (3) To achieve a coefficient of dispersion less than 10. (4) To achieve a price related differential of 1. (5) To insure that all citizen concerns or appeals are reviewed by the Board of Equalization (BOE). They have 15 staff members with 8 appraisers being certified and another appraiser working on certification. Mr. Driver advised that legislative changes effective January 2004 have been made this year in the guidelines for the BOE: (1) limit of 9 years to serve; (2) require 30% of the board members to have some commercial or real estate professional experience; and (3) require that members take some continuing education every four years. Mr. Driver advised that in 1992, there were 1,017 people at public hearings concerning their assessment. In 2002 there were 50, not including calls to the office. The establishment of the Internet web site for citizen use was a tremendous asset this year. He distributed a brochure describing the Land Use Program which they developed for citizen information. An objective for the future is the first phase of H.P. migration which will define their business processes and identify the functional requirements for a new Computer Assisted Mass Appraisal (CAMA) system. There may `~ Februa 27, 2003 171 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 27, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke Regional Training Center, 1220 Kessler Mill Road, Salem, Virginia, this being an adjourned meeting from February 25, 2003 for the purpose of a joint meeting with the City of Roanoke to discuss the formation of a Regional Water and Sewer Authority. IN RE: CALL TO ORDER Mayor Ralph Smith called the meeting to order for the City of Roanoke at 10:25 a.m. The roll call was taken. MEMBERS PRESENT: Mayor Ralph K. Smith, Vice-Mayor C. Nelson Harris, Council Members William H. Carder, William D. Bestpitch, M. Rupert Cutler, Alfred T. Dowe, Jr., Linda F. Wyatt STAFF PRESENT: Darlene L. Burcham, City Manager; William M. Hackworth, City Attorney; Mike McEvoy, Director of Utilities; Jesse Hall, Director of Finance; Christopher L. Slone, Director of Communications Chairman McNamara called the meeting to order for the County of Roanoke at 10:26 a.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church MEMBERS ABSENT: Supervisor H. Odell "Fuzzy" Minnix February 27, 2003 ~ 73 pursue the possibility of a Regional Water Authority. During these meetings, a number of different scenarios were considered including a contract amendment between the City and County, the possibility of a Wholesale Authority which would combine water sources but keep distribution systems separate, and a full service Authority which would combine not only sources but also transmission, distribution, and administration. Mr. Robertson noted that in reviewing these possibilities, it became clear that any discussion of a Water Authority should also be expanded to include wastewater. Mr. Robertson stated that staffs for the City and County are recommending the formation of a full service Water and Wastewater Authority based on three principles: • Equal representation between the City and County • The assets of both the City and County should be pooled • Equalization of rates between the City and County Mr. Robertson extended his appreciation to members of City Council and the Board of Supervisors for the support they have extended to staff during these discussions. Mr. McEvoy stated that the City is recommending that a full service Water and Wastewater Authority be formed. This would include supply, treatment, transmission and distribution of water for the citizens of both localities, as well as the collection and treatment of wastewater. Functions such as meter reading, billing, and account services would also be incorporated. Staff is recommending, as one of the guiding principles, that an independent governing board be established to oversee the 175 February 27, 2003 large water supply projects becomes necessary, the Roanoke Valley will be well positioned to undertake such a project. Mr. Robertson stated that in many ways, wastewater could be interpreted as being the starting point for consideration of an Authority. He noted that Roanoke County, Roanoke City, City of Salem, Town of Vinton, and Botetourt County already share a single wastewater treatment facility and joint interceptor lines. The formation of an Authority further solidifies that arrangement and makes planning for future improvements easier and less controversial. The drought caused much of the attention to be focused on the water issue. As discussions continued regarding the formation of a Regional Water Authority, it became clear that wastewater needed to be included as part of this plan. Mr. Robertson reported that Roanoke County currently has a contract arrangement with the City of Roanoke for wastewater treatment. As a result of requirements from the Department of Environmental Quality (DEQ), as well as a desire for additional capacity, the third change to this contract in less than 10 years will soon be executed. The forming of an Authority between Roanoke County and Roanoke City providing for shared ownership removes the uncertainty involved with renegotiating a contract for wastewater services in the future and also provides increased leverage for permitting with government agencies. Mr. Robertson stated that both the County and City utility departments share personnel, billing, equipment, and administration between water and sewer. It February 27, 2003 177 Mr. Mahoney reported that the resolution endorses the creation of a Regional Water and Wastewater Authority based upon the principles previously outlined by Mr. Robertson and Mr. McEvoy. Mr. Mahoney indicated that the resolution establishes an aggressive directive that staff returns to the Board in a short period of time for acceptance of the agreements and documents to begin the implementation of this process. Mr. Mahoney recommended approval of the resolution. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Altizer, McNamara NAYS: None ABSENT: Supervisor Minnix Supervisor Church stated that he was very pleased at the action being taken today, and indicated that the choice to allow staff to handle the negotiations between the two localities was a wise one. He stated that it is a testament to the determination of both localities to pursue a Regional Authority that this agreement is proceeding despite the fact that we are no longer facing a drought situation. He noted the increased level of regional cooperation that exists today, and stated that a combined Authority will be an economic development asset for the area. Supervisor McNamara commended both governing bodies for allowing the staff to handle the negotiations, and stated that we are one valley, one citizenry, and Februa 27 2003 179 ry , 3. The City and the County will endeavor to reach agreement within the next sixty (60) days on an agreement and plan to accomplish the above, which agreement shall provide for creating an authority within the next twelve (12) months and include a schedule for implementing the various steps to be undertaken to create a combined water and wastewater system; and WHEREAS, the Council of the City of Roanoke and the Board of Supervisors of Roanoke County desire to memorialize the above by the adoption of concurrent resolutions, and to authorize their respective staffs to proceed with developing a plan to create such an authority. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. The Board hereby endorses the principles stated above regarding the creation of a regional water and wastewater authority. 2. The Board hereby authorizes the County Administrator, the Director of Utilities, and the County Attorney to proceed to negotiate with the City within the next sixty (60) days, if possible, the terms and conditions of an appropriate agreement and plan to create such an authority within the next twelve (12) months; such agreement to be subject to the approval of the respective governing bodies. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Altizer, McNamara ABSENT: Supervisor Minnix NAYS: None 2. Resolution endorsing the creation of a regional water and wastewater authority, and authorizing the City Manager. Director of Finance and C~ Attorney to proceed with developing an agreement and plan to create such an authority. William M. Hackworth, C~ Attorney _ C~ of Roanoke Council Member Bestpitch stated that it is appropriate that the agreement is being signed when both reservoirs are full and the localities are not in a time of crisis. He voiced his support for the two localities working together, and stated that he hopes this will lead to examining other areas for potential cooperation. February 27, 2003 181 Mayor Smith recognized Ms. Burcham and Mr. Hodge for comments. Ms. Burcham stated that it was her desire to remain quiet today and indicated that it was City Council's day. She stated that she was pleased to be present to share in the events of this day. Mr. Hodge stated that leadership and the expectation for excellence originates with the Board and City Council. They set the standard and are, accordingly, the ones who deserve the credit. He stated that much work remains to be completed. He indicated that this effort was undertaken with the expectation that it would be a small step toward regional cooperation, and that the City and County are fortunate to be participants in this process. Council Member Cutler moved to adopt the resolution. The motion was seconded by Council Member Bestpitch. The motion carried by the following recorded vote: AYES: Council Members Bestpitch, Carder, Cutler, Dowe, Harris, Wyatt, Smith NAYS: None IN RE: ADJOURNMENT Chairman McNamara and Mayor Smith adjourned the meeting at 10:57 a.m. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph P. McNamara Chairman .~ March 4 2003 183 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 4, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, this being an adjourned meeting from February 27, 2003 for the purpose of conducting a budget work session. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 5:08 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix (Arrived at 5:12 p.m.) MEMBERS ABSENT: Vice-Chairman Richard C. Flora STAFF PRESENT: Elmer C. Hodge, County Administrator; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: NEW BUSINESS 1. Request to approve a memorandum of understanding between the County of Roanoke and Roanoke County Schools in support of the Drug Free Community Grant. Dan O'Donnell, Assistant County Administrator; Jo Ann Burkholder, Student Assistance Program Administrator) A-030403-1 March 4 2003 185 training, and the increase in field personnel necessitates additional staff to conduct training. Consensus was reached that Chief Burch would fund the cost of an additional person for training through cost saving reductions. Elections Diane Henson, Re istrar Ms. Henson reported that compliance with United States House Bill 3295 - the Help America Vote Act - is mandated by 2006, with compliance for individuals with disabilities mandated by 2004 with one machine per precinct. The County currently has 95-98 machines which will need to be replaced with 150 new machines. Staff is working with surrounding localities to take advantage of cost savings that would result from combining equipment purchases and educational programs for election officials and citizens. ~ Social Services Bett McCrary, Director Dr. McCrary reported that 80% of the social services budget is reimbursed to Roanoke County by the State, 20% is local costs and Salem absorbs approximately one third of the local costs. The County's cost for providing these services is $700,000 per year. Issues facing the department include: changing guidelines and increasing workloads; constant deadline for processing increasing numbers of applications; when the economy declines, their work load increases; state and federal outreach programs encourage applicants to seek services, but yet do not provide funding to cover these increasing requests; clients are increasingly hostile and demanding; increase in adult neglect/abuse cases; increase in demand for guardianship cases; increase in demand March 4 2003 187 ~ General Services Anne Marie Green, Director Administration: Ms. Green reported that two primary functions of this division include: (1) environmental policy -conduct training, develop procedures manual, obtain certification. (2) administration of the citizen inquiry system which currently contains 36,000 entries. Facilities Management: Ms. Green reported that projects that will be undertaken in 2003 include the renovation of the Salem Office Supply building, renovation of the Guy house, repairs to the courthouse, and upgrades to HVAC systems. Garage: There is a new manager overseeing the garage, and survey documents have contained very positive comments regarding departmental operations. The key issue facing the department is that the facility is too small and needs to be relocated as there is no room for expansion at the current location. There was general discussion concerning environmental compliance issues as they relate to the garage. Solid Waste: Ms. Green reported that for every 1,000 houses built, an additional bandit route is needed. She noted an increase in the number of requests for refuse cans, and indicated that an additional funding request has been submitted to handle this increase. Tipping fees at the landfill are projected to increase $4.00 per ton to bring the new rate to $46 per ton. Staff is negotiating with the Roanoke Valley Resource Authority (RVRA) to maintain the current rate of $42 per ton. Ms. Green also indicated that general services may begin handling dumpster operations, and that the March 4, 2003 IN RE: ADJOURNMENT 189 Chairman McNamara adjourned the meeting at 7:53 p.m. until Tuesday, March 11, 2003 at 3:00 p.m. at the Roanoke County Administration Center for a regularly scheduled meeting. Submitted by: Approved by: Diane S. Childers ~ Joseph P. McNamara Clerk to the Board Chairman ACTION NO. A-031103-5.a ITEM NUMBER J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the February 25, 2003 Board meeting, the following nominations were made: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE Supervisor McNamara nominated Dan O'Donnell, Assistant County Administrator, to complete the unexpired three-year term of Gary L. Kelly who resigned effective December 31, 2002. This term will expire December 31, 2003. 2. ROANOKE VALLEY RESOURCE AUTHORITY Supervisor Church nominated Daniel R. Lineberry to complete the unexpired four-year term of Douglas J. Anderson. This term will expire December 31, 2005. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. __ - VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Blue Ridge Behavioral Healthcare File Roanoke Valley Resource Authority File ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2003 Confirmation of appointments to Blue Ridge Behavioral Healthcare and the Roanoke Valley Resource Authority Diane S. Childers Clerk to the Board Elmer C. Hodge ~'~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the February 25, 2003 Board meeting, the following nominations were made: 1. BLUE RIDGE BEHAVIORAL HEALTHCARE Supervisor McNamara nominated Dan O'Donnell, Assistant County Administrator, to complete the unexpired three-year term of Gary L. Kelly who resigned effective December 31, 2002. This term will expire December 31, 2003. 2. ROANOKE VALLEY RESOURCE AUTHORITY Supervisor Church nominated Daniel R. Lineberry to complete the unexpired four-year term of Douglas J. Anderson. This term will expire December 31, 2005. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. ti ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF HAROLD A. PHILLIPS, POLICE DEPARTMENT WHEREAS, Harold A. Phillips was employed by Roanoke County on March 16, 1975, as a Deputy Sheriff, and advanced to the rank of Lieutenant; and WHEREAS, Lt. Phillips was one of the original members of the Police Department which was established in 1990; and WHEREAS, Lt. Phillips retired from Roanoke County on March 1, 2003, after twenty-eight years of service; and WHEREAS, Lt. Phillips spent his entire career in the Uniform Patrol function of the Department, and was known for his meticulous record keeping; and WHEREAS, Lt. Phillips was always willing to help less experienced officers and many times, officers requested to be assigned to his shift because of his caring attitude and willingness to make sure that they had the resources to complete their responsibilities; and WHEREAS, Lt. Phillips has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HAROLD A. PHILLIPS for twenty-eight years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~~~~ Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Ray Lavinder, Chief of Police 2 ACTION NO. ITEM NO. ~- ,j ~G~} ~~b~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Request for approval of resolutions of appreciation upon the retirements of (a) Harold A. Phillips, Police Department, after twenty-eight years of service (b) Caroline M. Gray, Social Services, after more thantwenty- seven years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge ~'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Harold A. Phillips, Police Department, and Carolina M. Gray, Social Services Department, retired from the County on March 1, 2003. They are unable to attend the Board meeting and have requested that their resolutions be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to Mr. Phillips and Ms. Gray with the appreciation of the Board members for their many years of service to the County. ~ - ~ ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF HAROLD A. PHILLIPS, POLICE DEPARTMENT WHEREAS, Harold A. Phillips was employed by Roanoke County on March 16, 1975, as a Deputy Sheriff, and advanced to the rank of Lieutenant; and WHEREAS, Lt. Phillips was one of the original members of the Police Department which was established in 1990; and WHEREAS, Lt. Phillips retired from Roanoke County on March 1, 2003, after twenty-eight years of service; and WHEREAS, Lt. Phillips spent his entire career in the Uniform Patrol function of the Department, and was known for his meticulous record keeping; and WHEREAS, Lt. Phillips was always willing to help less experienced officers and many times, officers requested to be assigned to his shift because of his caring attitude and willingness to make sure that they had the resources to complete their responsibilities; and WHEREAS, Lt. Phillips has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke ~ 3 (a) County to HAROLD A. PHILLIPS for twenty-eight years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. _/ _'. -"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CAROLINE M. GRAY, SOCIAL SERVICES DEPARTMENT WHEREAS, Caroline M. Gray was employed by Roanoke County on December 1, 1975 as a Clerk Typist in the Social Services Department; and WHEREAS, Ms. Gray retired from Roanoke County on March 1, 2003, as an Eligibility Worker, after twenty-seven years and three months of service; and WHEREAS, Ms. Gray fulfilled her job responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Gray maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Gray has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CAROLINE M. GRAY for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and 1 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Betty McCrary, Director, Social Services 2 S 3 ~b~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CAROLINE M. GRAY, SOCIAL SERVICES DEPARTMENT WHEREAS, Caroline M. Gray was employed by Roanoke County on December 1, 1975 as a Clerk Typist in the Social Services Department; and WHEREAS, Ms. Gray retired from Roanoke County on March 1, 2003, as an Eligibility Worker, after twenty-seven years and three months of service; and WHEREAS, Ms. Gray fulfilled her job responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Gray maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Gray has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CAROLINE M. GRAY for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and. 1 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. _"_....._ LT /j 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.d DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of 3 777.72 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTS: Diane S. Childers Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.d passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11~h day of March, 2003. Dated: March 12. 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.e DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $10,423.51 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.e passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11~h day of March, 2003. Dated: March 12, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.f DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $10,665.85 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.f passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11th day of March, 2003. Dated: March 12. 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-5.g DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $41,998.36 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance CERTIFICATION I, Brenda J. Holton, duly appointed Deputy Clerk, do hereby certify that the above is a true and correct copy of resolution 031103-5.g passed and approved by the Board of Supervisors of Roanoke County, Virginia on the 11th day of March, 2003. Dated: March 12, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors ACTION NO. ITEM NO. ~ - y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Resolution Authorizing the Application, Acceptance and Appropriation of Grants from the Commonwealth of Virginia Department of Emergency Management for the Acquisition of Equipment and Supplies Related to Events of Terrorism and Incidents Involving Weapons of Mass Destruction SUBMITTED BY: John M. Chambliss, Jr. Asst. County Administrator APPROVED BY: Elmer C. Hodge F/~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has been advised that we have been approved for four grants through the Commonwealth of Virginia Department of Emergency Management. These grants are to be used to purchase equipment and supplies related to terrorist activities and the response to weapons of mass destruction incidents. The grants are labeled as being for prior fiscal periods and have due dates for obligating the monies. The monies must be used for purchasing equipment approved in the grant program. 1999 Grant $ 3,777.72 2000 Grant 10,423.51 2001 Grant 10,665.85 2002 Grant 41,998.36 Total Award $66,865.44 Obligated by March 23, 2003 Obligated by July 31, 2003 Obligated by July 31, 2003 Obligated by July 31, 2003 These grants do not have a local match and our application paperwork must have a certifying resolution attached for each year. S~ FISCAL IMPACT: The four grants total $66,865.44 and do not require any local match. The monies must be spent on qualified equipment related to preparation for terrorism and weapons of mass destruction incidents. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution and authorizing that a certified copy accompany the grant application for each year's grant award. J' r \6l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of 3 777.72 and authorizes the appropriation of said monies for the purposes authorized in the grant application. Passed and approved this following vote: I, Virginia, do passed and Date: day of 2003 by the CERTIFICATION duly appointed of Roanoke County, hereby certify that the above is a true and correct copy of a resolution approved by the Board of Supervisors of Roanoke County, Virginia on the _ day of , 2003. (Official Position) Signature S ~ ~b~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $10,423.51 and authorizes the appropriation of said monies for the purposes authorized in the grant application. Passed and approved this following vote: day of 2003 by the CERTIFICATION I, duly appointed Virginia, do hereby certify that the above is a true passed and approved by the Board of Supervisors of day of , 2003. Date: (Official Position) of Roanoke County, and correct copy of a resolution Roanoke County, Virginia on the Signature ~~ v~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $10,665.85 and authorizes the appropriation of said monies for the purposes authorized in the grant application. Passed and approved this following vote: day of CERTIFICATION 2003 by the I, duly appointed of Roanoke County, Virginia, do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Board of Supervisors of Roanoke County, Virginia on the day of , 2003. Date: (Official Position) Signature ~~~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the OJP, National Domestic Preparedness Office Grant Program(s), administered by the Commonwealth of Virginia. That, the Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $41,998.36 and authorizes the appropriation of said monies for the purposes authorized in the grant application. Passed and approved this following vote: I, Virginia, do passed and Date: day of 2003 by the CERTIFICATION duly appointed of Roanoke County, hereby certify that the above is a true and correct copy of a resolution approved by the Board of Supervisors of Roanoke County, Virginia on the _ day of , 2003. (Official Position) Signature uv - i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenue Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at March 11, 2003 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.95% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~ /~ County Administrator IV~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Balance at March 11, 2003 $1,389,071.54 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~~ County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00) Balance at March 11, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator I V -~1 FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY1997-1998 Original budget appropriation 2,000,000.00 Savings from 1997-1998 debt fund 321,772.00 FY1998-1999 Original budget appropriation 2,000,000.00 FY1999-2000 Original budget appropriatio 2,000,000 Less increase in debt service (1,219,855) 780,145.00 Savings from 1998-1999 debt fund 495,363.00 FY2000-2001 Original budget appropriatio 2,000,000 Less increase in debt service (1,801,579) 198,421.00 FY 2001-2002 Original budget appropriatio 2,000,000 Less increase in debt service (348,806) Savings from 2001-02 debt fund (116,594) 1,534,600.00 FY 2002-2003 Original budget appropriatio 2,000,000 Less increase in debt service (2,592,125) (592,125.00) Balance at March 11, 2003 $8,521,219.00 Reserved for Future School Operations FY2000-2001 Original budget appropriation $1,500,000.00 July 11, 2000 SW Co Regional Stormwater (290,000.00) FY2001-2002 Original budget appropriation 1,500,000.00 July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (1,858,135.00) July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle (35,047.00) July 1, 2002 Transfer to Operating in original 2002-03 Budget (566,818.00) Balance at March 11, 2003 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~"~ County Administrator y ~~ Lee B. Eddy N -r~' 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 2/25/03 Subject: February Board Meeting - Clean Valley Council This is a brief summary of the meeting of the Roanoke Valley Clean Valley Council (CVC) Board of Directors held 2/25/03 at the Roanoke Valley Resource Authority Building in Roanoke. Executive Director Ann Masters stated that the financial situation is stable. She was pleased to report that the recently completed session of the General Assembly has retained the litter control fund which provides approximately $40,000 per year for CVC. She said that the Resource Authority, which provides another $40,000 a year, has proposed a one-year agreement for FY2004, on the basis that the economy may improve and allow for a greater contribution in future years. Ms. Masters reported that Cycle Systems will now accept batch quantities of old business computers. She will explore the possibility of CVC organizing group collections of personal computers and TV sets for acceptance by Cycle Systems. Bob Bengston stated that, as part of Roanoke Valley governments' application for an NPDES permit, they will propose an annual hazardous household waste (HHW) collection day, with the cost to be shared based on past partition rates for HHW days conducted by the City of Roanoke. He also said consideration was being given to having periodic collections of HHW, with storage containers at a central location such as the City Public Works Service Center. It was reported that Bonny Branch, the educator, had met with 1294 students and given 46 programs over the past month. Ann Master provided an update on plans for the annual C:Lean Valley Day on 4/5/03. An artist has prepared the attached poster to advertise the event. A news conference is planned at the Resource Authority building that will include a 100-ton pile of refuse to illustrate the amount of trash collected on Clean Valley Day. Local officials will be invited to a luncheon in association with the news conference. The date has not yet been set. Information on groups and appropriate clean up sites is solicited. Bob Bengston asked for suggestions on cleaning up river bank debris caused by the recent flooding. Ms. Masters expressed caution regarding safety and liability issues. Respectfully submitted, ~~ w.aazoai C~~ ~AIlEY Clean Valley C<xrncil Clean Valley Council, Inc. is entering its 25th year of service in the Greater Roanoke Valley Please join Blue Ridge ,Outdoors. Patagonia, ~I The Roanoke Tlmes. the Clean Valley Council and others on April 5, 2003 as volunteers gather together to help make the Roanoke Valley a cleaner place to live. breathe and enjoy. N~S ACTION NO. ITEM NO. ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: March 11, 2003 Joint work session with Roanoke County School Board Elmer C. Hodge £ a County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a joint meeting with the Roanoke County School Board to discuss the following issues: • Fiscal Year 2003-2004 Budget ACTION NO. ITEM NO. ~-~ ~q --- ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: March 11, 2003 Work session on Fiscal Year 2003-2004 budget development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for the following departmental budget work sessions: (a) Sheriff (Gerald Holt, Sheriff) (b) Management and Budget (Brent Robertson, Budget Director) (c) Finance (Rebecca Owens, Director of Finance) (d) Clerk of the Circuit Court (Steve McGraw, Clerk) (e) Virginia Cooperative Extension (Leslie Prillaman, Unit Director) ~- ~CQ~ Sheriff's Office -Court Services Division MISSION The Roanoke County Sheriff's Office provides societal protection by isolating dangerous offenders from the community, security and order in all courts of jurisdiction, and effective processing and service of all civil papers, whether of local orout-of-county courts, in a professional manner, without prejudice or bias for race, religion, or ethnic orientation. GOALS, OBJECTIVES, and Strategies To provide a secure environment and maintain order in all courtrooms and the courthouse complex for members of the judiciary and the public. • Maintain a level of staffing to provide for protection of the citizen's, judges, and prisoners. ^ If funded, hire six court security personnel to provide security; maintain use of part-time bailiffs in order to cover for manpower shortages. To provide training to staff members on an on-going basis to maintain the most current knowledge of trends and procedures in the criminal justice system pertaining to courtroom security. • Continually researching, evaluating, and procuring, as circumstances dictate, the latest courtroom security equipment, a key lock system for the courthouse complex, contraband detection equipment, and body armor. ^ To provide effective training to all court service personnel and issue them needed equipment. To provide the public with an educational tool where they can obtain historical and current information about Roanoke County's Sheriff's Office. • Produce and maintain an Internet site that provides statistical data as well as current events taking place within the Sheriff's Office for public use. ^ Ensure effective and streamlined methods for publishing a website for the Sheriff's Office. Incorporate x-ray equipment for security for all persons entering the courthouse. • To provide security equipment for the Juvenile and Domestic Relations Courthouse, as well as the manpower to staff it. ^ If funded, we will purchase the x-ray and metal detector unit and staff the courts with 6 additional court security personnel. ~_ a(a1 Sheriff's Office -Corrections Division MISSION The Roanoke County Sheriff's Office provides societal protection by isolating dangerous offenders from the community, security and order in all courts of jurisdiction, and effective processing and service of all civil papers, whether of local orout-of-county courts, in a professional manner, without prejudice or bias for race, religion, or ethnic orientation. GOALS, OBJECTIVES, and Strategies To provide a secure environment for inmates housed in the Roanoke County/Salem Jail, and accommodate safety for both the inmates and staff. • Continually researching, evaluating, and procuring, as circumstances dictate, the latest surveillance, security, and safety equipment, as well as software packages to maintain a comprehensive records management system, in an overall effort to create an environment conducive to safety and security. ^ Upgrade current computer and server systems; research and upgrade security systems for the Jail facility; upgrade the central control room panel. To provide training to staff members on an on-going basis which maintains the most current knowledge of trends and procedures in the Criminal Justice System, as well as administrative functions. • Provide avenues for mandatory annual training, as well as any additional training that is relevant to performing each staff member's daily functions. ^ Provide manpower to assist in the shortages when personnel attend mandatory and career enhancing training. To provide a forum which educates citizens, Board of Supervisors, and State government on issues faced in managing a correctional facility. • Conduct citizen tours of the Roanoke County/Salem Jail Facility and provide time for questions to assist citizens in becoming more aware of the ever-changing issues faced in overseeing a correctional facility. ^ Issue status reports on issues facing the Jail facility and the continued increase in population. To provide adequate space in the Jail Facility to house Roanoke County's and Salem's inmate population for pre-trial detainees and post-trial sentenced prisoners. • A CIP has been submitted which outlines the need for expansion of the 6th and 7th floors of the current Jail Facility. ^ With funds available, increase the bed space of the jail to accommodate the large numbers of inmates already housed in the facility against DOC and ACA standards. ~~_ ~~~~~ To continue to attract and hire the best qualified applicants. • The Sheriff's Office advertises in local mediums and on the Internet to try and attract qualified applicants. The written testing procedure was updated and is applicable to situations faced by a deputy sheriff on a daily basis. A physical agility test was also instituted to help ensure that applicants possess the necessary physical skills to perform day-to-day tasks, unique to a correctional/court services deputy sheriff. A competitive pay is also very important ^ To continue to offer a competitive pay and benefits package; to continue representing the Sheriff's Office at local job fairs and college days. To maintain accreditation through the American Correctional Association. • To effectively manage accreditation standards through supervision and training of our personnel to assure compliance with the standards set forth by the ACA. ^ To continually train and supervise the personnel of the Jail facility in order to ensure compliance; to effectively train personnel on correct methods of maintaining paperwork and inmates. 2 Sheriff Administration Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate or Budget FY 2003 Target FY 2004 % ~ Chan e Additional Re uests Personnel $292,849 $294,540 0.58% Operating 47,050 32,150 -31.67% 74,595 Capital - 14,900 - 13,610 Transfers - - Total $339,899 $341,590 0.50% $88,205 Tota! Positions 3 3 0.00% - Summary of Additional Funding Requests `, . _ Cate or Descri tiori -, ., ,Cost. ~;; . . ; Justification-= Personnel - Sub-total - Operating Radio shop 68,751 misc. operating expenses 5,844 Sub-total 74,595 Capital Replacement of vehicles and computers 13,610 Sub-total 13,610 TOTAL REQUEST $88,205 Sheriff Civil Division Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests .Cate o Budget ~ ~~' FY 2003 Target ~~`" FY 2004'"~ ~ % ~~ ~ Chan e ~_ Additional Re ~ nests" Personnel $ 1,016,282 $ 956,765 -5.86% $ 214,566 Operating 33,763 33,763 0.00% 7,690.00 Capital - - - 22,699.00 Transfers - - - - Total $ 1,050,045 $ 990,528 -5.67% $ 244,955 Total Positions 19 18 -5.26% 6 Summary of Additional Funding Requests Cate or : Descri lion " - ° Cost ~ Justification Personnel Deputy Sheriff -Court Services (6) 214,566 Enhanced security for the courthouse Operating Sub-total misc. operating expenses 214,566 7,690 Capital Sub-total Machinery & Equipment 7,690 22,699 Courthouse - X-ray and metal detector Sub-total TOTAL REQUEST 22,699 $244,955 Sheriff - ~ (~`~ Care and Confinement Budgef Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate o Budget FY 2003 Target FY 2004:` % ;; `Chan e - Additional Re uests Personnel $3,191,913 $3,216,719 0.78% $239,907 Operating 472,531 514,298 8.84% 298,543 Capital 14,600 20,000 36.99% 9,181 Transfers - - - - Total $3,679,044 $3,751,017 1.96% $547,631 Total Positions* 70 71 1.43% 7 * includes Comp. Board Emergency Funded positions .Cate o Descri tion=- .:: , ._ Cost... ,,, . ,~_ ; ~. ~~.,, ~ ~ Justification .. Personnel Secretary 25,341 convert to a full-time position Deputy Sheriff- Corrections (6) 214,566 to cover increased inmate population Sub-total 239,907 Operating Food 200,000 Increase in food costs Misc. operating costs 98,543 Sub-total 298,543 Capital Data processing equipment Upgrade Jail computer and security systems Communications equipment 9,181 Sub-total 9,181 TOTAL REQUEST $547,631 ~_ a,~b~ Management and Budget MISSION The Roanoke County Office of Management and Budget will provide budgetary and financial information and consultation to administration, departments and citizens in order to enhance decision-making, educate, and inform in support of the County's stated priorities. GOALS/OBJECTIVES Prepare and publish resource allocation plans in accordance with the priorities of the community, Board of Supervisors, and the County Administrator. • Coordinate the preparation of operating and capital fiscal year budgets. • Prepare and publish the annual update of the Capital Improvement Program. • Prepare and publish the Annual Fiscal Plan in conformance with the established criteria of the GFOA to obtain the Distinguished Budget Presentation Award. Research and disseminate information throughout the organization and the community to enhance decision-making and cultivate citizens' awareness of budgetary issues. • Utilize opportunities to educate and inform citizens of the County's budget function. • Provide thorough, accurate information in response to requests from citizens and other departments for comparative and/or historical information within two days. • Utilize the budget Intranet and Internet pages to provide accurate, current budgetary information. Refine revenue projection techniques. • Analyze effectiveness of, modify, and/or develop projection models to estimate revenues within 2% of actual. Prepare the Annual Fiscal Plan including a Capital Improvement Plan for approval by the Board of Supervisors. • Prepare the budget after considering: the County's obligations, economic indicators, additional ordinances enacted and changes in existing ordinances, and new and/or reclassified positions. • Prepare the budget in accordance with: generally accepted accounting principles (GAAP), Uniform Financial Reporting Model of the Auditor of Public Accounts of the Commonwealth of Virginia, the Code of Virginia, and the Government Finance Officers Association Criteria for Distinguished Budget Award. Utilize measurements to determine effectiveness of departmental operations. • Assist department directors with preparing relevant, outcome based goals. • Assist department directors or their designees with preparing measurement guides. ~:V~ ~ Assist departmental staff in keeping departmental costs within budget. • Review periodic statements. Discuss potential variances with appropriate staff. • Review departmental account status prior to processing budget transfers. • Research and disseminate appropriate information on best practices. 2 Mana ement and Bud et 9 9 ~~_~~~ Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests .:Cate or Budgeta. ~ FY 2003 " Targets ~ ~FY~2004 ~ ?~yti ~ ~% $ ~,, ` ~` Chan e - Additional. ~° Re uests Personnel $ 129,161 $ 147,539 14.23% $ - Operating 16,466 16,950 2.94% - Capital 3,000 2,500 - Total $ 148,627 $ 166,989 12.35% $ - Total Positions 2 2 0.00 % - Summary of Additional Funding Requests No additional funding requested 'P- a(~~ Finance MISSION The Department of Finance shares the responsibility and opportunity to contribute to the success of the organization ensuring that all County agencies receive sound fiscal management to facilitate the effective and efficient provision of services to the public; and to support internal departments through comprehensive services. We will strive to provide friendly, courteous, knowledgeable and prompt service to all external and internal customers. We are committed to teamwork and will provide an environment where everyone is offered the opportunity for both professional and personal growth. Divisions/Units within the Department: Central Accounting Payroll • Purchasing GOALS, OBJECTIVES, and Strategies Administer and properly account for all County and School funds in accordance with generally accepted accounting principles. • Continue to improve the Comprehensive Annual Financial Report (CAFR). • Maintain the Government Finance Officer's Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. • Coordinate the annual independent audit. • Maintain financial records ensuring accuracy. • Provide departments with accurate and reliable financial reports. • Review and evaluate accounting policies and procedures and implement changes as appropriate. ^ Review funds and general ledger accounts to ensure accuracy. ^ Facilitate training on all accounting pronouncements for professional staff. ^ Provide monthly financial information via the Intranet and email. ^ Enhance financial reporting to departments with the development of additional reports utilizing Crystal Reports. ^ Plan and implement new GASB pronouncements. ^ Communicate with the auditors any changes to accounting policies and procedures. Provide excellent services to all customers including vendors, citizens, and departments, while processing payments in a timely and efficient manner. • Continue to process vendor checks weekly and property refunds bi-weekly, while taking advantage of available vendor discounts. • Ensure the accuracy of all bills submitted for payment. • Maintain an accurate system of vendor payment documentation. • Complete the implementation of decentralized entering of on-line vouchers. -~_ ~ ~~~ ^ Review vendor bills and statements for accuracy. ^ Process request for payments and purchase orders for payment. ^ File all vendor payments. ^ Train and/or demonstrate to departments decentralized entering of on-line vouchers. Provide a high quality, cost-effective payroll service that is responsive to School and County customer needs. • Review payroll policies and procedures continuously in light of new legal requirements and current local government practices and make changes as needed. • Reduce the amount of paper flowing through the office. • Meet all payroll deadlines and file all payroll reports on a timely basis. • Maintain complete and accurate leave records for all full-time employees. • Provide timely, informative and productive information to various departments in the County and Schools. • Provide efficient and courteous customer service to the employees of the County and Schools and outside vendors. ^ Reconcile employee deductions to invoices to ensure accuracy. ^ Develop balancing procedures to ensure accuracy in payments, reporting and general ledger transactions. ^ Continue staff development and training to stay current with changing laws and policies. ^ Provide reports to management staff of the school and county. ^ Provide easy access to payroll information for county and school employees via the intranet. ^ Provide increased customer service by streamlining the payroll process. ^ Continue research and development of payroll processing software. Ensure effective communication in order to gather and disseminate relevant information for internal and external customers. • Provide as many outlets as possible for information about competitive solicitations. ^ Provide current vendor information via County intranet. ^ Directly notify departments of new vendor relationships/opportunities when appropriate. ^ Research periodicals/trade magazines. ^ Add vendor applications to the Internet for availability to new suppliers. ^ Post bids on Internet. ^ Check availability of State contracts. • Develop minority supplier plan. ^ Research/utilize State database. ^ Utilize publication outlets geared to the non-traditional supplier. ^ Network through professional organizations. 2 °°77SSS , ~,C. • Provide internal customers with current information about contacts and purchasing issues. ^ Post contracts and other purchasing related items on the Intranet. ^ Maintain a buyer presence at the major buildings within the County. ^ Staff sends emails for renewals to user departments. • Receive feedback from internal and external customers. ^ Attend staff meetings and/or meet with the directors of departments on a quarterly basis to review current and upcoming projects. ^ Maintain current information on the County webpage concerning doing business with the County. Promote positive partnerships with internal and external customers. • Develop a better understanding of our internal/external customers' operations. ^ Maintain a weekly purchasing presence in the buildings housing major departments to discuss and review projects and departmental needs. • Assist internal customer in maximizing value received for dollars spent. ^ Advise of new technologies and help prepare solicitations to promote effective ways to procure material. ^ Offer purchasing classes to internal customers to keep staff aware of new and existing laws and policies that may affect their departments. • Act as liaison between internal and external customers. ^ Represent departments during seminars, shows and general sales calls. • Develop strategy for the internal and external disposal of surplus material. ^ Assess amount and type of materials being surplused by departments. ^ Review State and local code regarding disposals. ^ Write procedures and train appropriate staff. Position Roanoke County to take advantage of e-commerce. • Educate Roanoke County staff on e-commerce issues. ^ Post County information and bids on the Internet. ^ Review procurement Internet sites for compatibility to the County system. ^ Promote the use of e-commerce when feasible. ^ Promote e-commerce in Virginia. ^ Actively participate on the HP Migration Project Team. 3 Finance ,- ~~R~ Central Accounting Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests ;:.Cate o Budget FY 2003. Target FY 2004 ;'? ; » % ~ ~ ~~ Chan e Additional Re nests Personnel $ 510,984 $ 530,231 3.77% $ - Operating 137,246 139,896 1.93% - Capital - - - - Transfers - - - - Total $648,230 $670,127 3.38% $0 Total Positions 10 10 0.00% - Summary of Additional Funding Requests No additional requests Finance Purchasing Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests -Cate or Budget FY 2003 Target FY 2004 % ~, Chan e Additional Re nests Personnel $ 331,123 $ 260,537 -21.32% $ - Operating 23,781 28,781 21.03% 1,460 Capital - - - - Transfers - - - - Total $354,904 $289,318 -18.48% $1,460 Total Positions 7 6 -14.29% - Summary of Additional Funding Requests -~ a.tc~ 'Cate or Descri tion Cost ~ Justification Personnel Sub-total - Operating Cell phone, copier, and fax 1,460 Shortage from 02-03 budget continues this year (FY 03-04) Sub-total 1,460 Capital Sub-total - TOTAL REQUEST $1,460 Finance Payroll Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate or Budget FY 2003 ` Targe~i FY 2004 %- ,Chan e~ Additional Re ~ uests Personnel $ 183,995 $ 188,370 2.38% $ - Operating 26,463 45,103 70.44% - Capital 1,500 1,500 0.00% - Transfers - - - Total $211,958 $234,973 10.86% - Tofal Positions 5 5 0.00% - i, } ~ ~ r Summary of Additional Funding Requests No additional requests ~.~. ;,~.,~e Utility Billing Department MISSION The Roanoke County Utility Billing Department will produce timely and accurate billings while providing excellent customer service to County citizens, assist customers with billing questions and provide the services required to resolve any problems or questions the customer may have in regard to their billing. GOALS, OBJECTIVES, and Strategies Obtain timely and accurate meter readings • To continue implementation of radio read capability through the use of radio read water meters. Continue installation of radio read meters on residential accounts to allow for accurate and efficient meter readings and time savings of several work days per month. Produce timely and accurate billings • Complete the enhancements to billing software to provide for increased automation and allow more online data information access while operating at current staffing levels. ^ Complete the testing and installation of enhancements to software and data retention capabilities to provide enhanced automation and more online account information. Provide excellent customer service Complete testing and installation of enhancements that have been developed to improve customer service on the current billing system and begin development of the criteria to establish the requirements for the new billing system for the system migration scheduled for 2006 ^ Establish guidelines for online comments and account information that will be stored on the billing system. ^ Begin development of system requirements for new billing system to allow for increased capabilities through the use of automation. This would include greater Internet access of account information for customers, enhanced payment options, enhanced online capabilities for staff and greater record retention capabilities. Begin development of system requirements for new billing system • System requirements would include increased capabilities in all areas of the billing system to improve the level of customer service though the use of automation. ^ Enhanced online services such as e-billing and customer access to their billing records. ^ Enhanced payment options ^ Improved reporting capability for the customer and the County. ^ Improved capabilities for electronic meter reading. ... ~ Mme: ~ ~', Finance ..~ ~. ; Utility Billing (Collections) Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate or Budget FY 2003 Target. FY 2004 °I° Chan e Additional Re uests Personnel $ - $ 190,525 - $ - Operating - 191,167 - - Capital - 7,000 - - Transfers - (388,692) - - Total $0 $0 - - Total Positions 5 5 0.00% - * Meter Reading moved from Utility Billing to Utility department - as of 7/1/02 Summary of Additional Funding Requests No additional requests ~-a{~~ Risk Management MISSION The Roanoke County Risk Management Department will provide for the insurance, safety and risk-related needs pertaining to the operation of the County of Roanoke and Roanoke County Schools. GOALS/OBJECTIVES Develop, organize and implement strategies to minimize adverse effects of accidental losses. • Reduce or stabilize insurance costs. ^ Counsel employees on safety in the workplace. ^ Evaluate worksites for hazards. Repair/remove as necessary. • Improve internal communications/coordination. ^ Actively participate in departmental staff meeting. ^ Periodically share appropriate risk assessment information with appropriate department directors. • Ensure the County is properly covered for its various exposures. ^ Review policy coverages no less than annually. • Determine legitimacy of claims. ^ Interview injured person(s). ^ Visit the site. ^ Where appropriate interview professionals involved. Promote safety awareness and training. • Reduce the frequency and severity of accidents and injuries to employees resulting in a more productive work force and cost savings. ^ Provide Defensive Driving sessions. ^ Train staff utilizing the County's environmental assessment team curriculum. i~ Finance '~~ r ~ Risk Management Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests Cate; o =Budget FY 2003 ° Target ~ - FY.2004 ;..%° - ~; Ghan e. Additional Re uests Personnel $ 163,193 $ 166,803 2.21 % $ - Operating 721,103 721,103 0.00% 50,000 Capital - - - Transfers - - - Total $884,296 $887,906 0.41 % $50,000 Tota! Positions 2 2 0.00% - Summary of Additional Funding Requests ~,: Cate or D~scri tion Cost_`~L~ ~'~rFT .° ~l ,' Justification Personnel Sub-total - Operating Unemployment Compensation 50,000 To cover 400% increase in state Unemployment Compensation rates Sub-total 50,000 Capital Sub-total - TOTAL REQUEST $50,000 ~~~~ Circuit Court Clerks Office MISSION To manage all civil and criminal cases which are brought before the circuit court, to provide assistance to judges in the performance of their judicial functions, to file and record all appropriate real estate and personal property documents including deeds, deeds of trust, surveys, financing statements and judgments, to issue marriage licenses and concealed handgun permits, to process adoptions, divorces and name changes, to maintain court records and certain specific county records, and to make available for inspection and reproduction all such public documents in order to assist in the fair administration of justice according to existing law, and to do so in a courteous, effective and efficient manner. GOALS, OBJECTIVES and STRATEGIES To ensure that the clerk's office is "user friendly" • Be responsive to the public and to the judiciary ^ Assist the public as much as is legally allowed in order for citizens to make the best possible use of the circuit court, the clerk's office and its records To process all civil and criminal cases brought before the circuit court • Ensure that the public is properly served by the judiciary ^ Assist the judiciary and the public in the administration of justice To issue certain specific licenses • Ensure that marriage licenses and concealed weapons permits are issued to the citizenry according to law ^ Assist the public by making applications available and processing same upon receipt To file, process, record and make available for inspection and duplication all public documents that are retained and maintained by the clerk's office • Ensure that all public documents are readily available to the public ^ Maintain records and the methods of reproducing them in a professional manner and assist the public in securing copies of same -.~ . ~, Clerk of the Circuit Court ~ , Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests -Gate o Budget FY 2003 ' :;Target . FY 2004 % Chan a Additional Re nests ~, Personnel $ 681,993 $ 697,165 2.22% $ - Operating 119,826 119,826 0.00% - Capital - - - Total $ 801,819 $ 816,991 1.89% $ - Total Positions 15 75 0.00% - Summary of Additional Funding Requests No additional funding requests a c~~ VIRGINIA COOPERATIVE EXTENSION - ROANOKE MISSION Virginia Cooperative Extension empowers people of the Commonwealth to improve their lives through educational experiences focused on their needs and community issues. GOALS, OBJECTIVES, and STRATEGIES Nutrition and Wellness: (1 Agent, 4 Program Assistants -USDA funded) The Nutrition and Wellness Program, in response to demonstrated need, will lead Virginia in providing research-based education to promote the optimum well-being of individuals, families, and the community. • Promote nutritional and lifestyle changes which may lead to a decrease in the prevalence of chronic disease risk factors or to a decrease in the physical and financial burden placed on citizens living with a chronic illness. ^ Plan, prepare, implement, and evaluate educational opportunities for citizens throughout the county, including health fairs, displays and exhibits, newsletters, classes, and programs. ^ Research, write, and submit monthly articles to The Roanoke Times and The Roanoke Tribune and provide periodic segments on local television stations stressing healthy nutritional practices. ^ Enroll eligible low-income families in the Expanded Food and Nutrition Education Program (EFNEP) or the Smart Choices Nutrition Education Program (SCNEP). ^ Serve as a consultant to citizens concerning nutrition and wellness related questions. • Increase the ability of low-income families to adopt healthy and safe nutritional practices and to experience higher levels of food security. ^ Ensure that EFNEP and SCNEP Program Assistants receive the most up-to- date, research-based nutrition training available. ^ Enroll eligible low-income families in EFNEP and SCNEP. Promote increased knowledge and skills in safe food handling practices among professional foodservice workers and processors, volunteer food handlers, and family food preparers, which will provide all citizens with a high quality, safe food supply. ^ Plan, prepare, implement, and evaluate food safety education opportunities throughout the county, including displays and exhibits, newsletters, classes, and programs. ^ Include food safety information in media articles and broadcast segments. ^ Serve as a consultant to individuals concerning food safety related questions. ^ Coordinate food safety instructional opportunities and classes with Roanoke County Health Department, Environmental Health Specialists. • Decrease the incidence of overweight in children and adolescents through the promotion of "Fit for Life - A Family Approach" to nutrition and wellness. ^ Distribute and evaluate the effectiveness of a quarterly newsletter aimed at improving nutritional practices and physical activity within families. ^ Include information on the epidemic of childhood overweight in media articles and broadcast segments. ^ Plan, prepare, implement and evaluate nutrition lessons for families throughout the county, stressing the importance of healthy eating, exercise, and regular family mealtime. Management, Housing and Consumer Education: (1 Agent -position vacant) The Management, Housing, and Consumer Education program, I response to demonstrated need, will lead Virginia in providing research-based education to promote economic self- sufficiency for individuals, families, and the community. • Provide educational opportunities which will enable citizens to establish and/or maintain economic security. ^ Collaborate with Roanoke County Social Services to provide classes for Welfare to Work job seekers. ^ Plan, prepare, implement, and evaluate financial management education opportunities throughout Roanoke County, including exhibits and displays, classes, newsletters, and programs. ^ Coordinate trainings for home-based and micro-business owners which will enable participants to develop the skills necessary for successful business outcomes. ^ Serve as a consultant to citizens in regard to financial management issues. Provide educational opportunities which will increase the knowledge and skill of citizens in regard to choosing safe, affordable housing and will enable them to enhance home equity through adequate maintenance. ^ Plan, prepare, implement, and evaluate home ownership education opportunities throughout Roanoke County, including exhibits and displays, newsletters, classes, and programs. ^ Serve as a consultant to citizens in regard to home ownership and maintenance. Family and Human Development: (1 Agent -not county funded) The Family and Human Development program, in response to demonstrated need, will lead Virginia in providing research-based education to enhance the self-sufficiency of individuals and families and increase the efficiency and quality of everyday living. • Provide educational opportunities to aid individuals and families in achieving self- sufficiencyand effective living. ^ Plan, prepare, implement, and evaluate parenting, communication, and conflict management education opportunities throughout Roanoke County, including exhibits and displays, classes, newsletters, and programs. ^ Plan, prepare, implement, and evaluate training sessions for childcare providers and workers. ^ Plan, prepare, implement, and evaluate educational programs for individuals and groups addressing the specific developmental problems associated with human development throughout the life span. ^ Serve as a consultant to citizens concerning family and human development issues. Environmental Horticulture -Roanoke Valley's natural resources will be enhanced. • For adult and youth residents, home gardeners, public and private landscape maintenance professionals, retail garden center staff, state and local government employees, and professionals working on tourism and real estate development to 2 --~ ~~~ ~, ~..~ ,~ increase awareness and knowledge of sustainable horticultural management for the optimum use and protection- of the Roanoke region's natural environment. ^ Recruit, train, and involve horticulture volunteers called Extension Master Gardeners. ^ Plan and offer monthly horticulture programs open to the public for landscape professionals and for residents. ^ Answer consumer horticulture phone questions; emails, and provide sample diagnoses along with safe pesticide recommendations where appropriate. ^ Give consultant services for grounds maintenance workers by diagnosing problems, identifying plant diseases and insects, and making treatment recommendations. Roanoke's agricultural, forestry, and agribusiness firms will be competitive and profitable. (Pesticide Safety Education/Water Quality Protection and Improvement) • For agricultural operators and businesses (including farms, forests, nurseries, greenhouses, agriculture suppliers, and custom applicators) to increase their awareness and understanding and to acquire the knowledge and skills of pest and pesticide management practices that will enhance and protect water quality in Virginia. ^ Plan, prepare and administer four meeting segments emphasizing Ground Water Protection. For pesticide applicators to meet the competency requirements of state and federal pesticide laws in order to be certified private and commercial applicators in the Commonwealth. ^ Plan, prepare, and administer six pesticide applicator recertification meetings (2 commercial, 4 private) emphasizing ground water protection, pesticide applicator safety, and public safety For non-certified pesticide users, the public, news media, and decision-makers to gain the knowledge and skills necessary to understand where pesticides fit within our society and to make sound decisions when choosing proper pest controls. ^ Plan, prepare, and conduct a series of meetings on Integrated Pest Management and Utilization in School Systems for the safe use of pesticides and protection of school children. ^ Plan, prepare, and teach "Integrated Pest Management and Pesticide Safety Training" for Roanoke Valley Master Gardeners. ^ Serve as Consultant by phone or in person for individuals seeking knowledge of pesticide application and use in area agricultural and green industry operations. To provide Roanoke farmers, specialty crop producers, and ornamental and turf industries a source of information and the means to provide input into the pesticide impact assessment in order to establish the importance of various pesticides to Virginia agriculture. ^ Contact growers, survey, and attain actual commodity production quantities for various minor use crops in order to provide pesticide use data back to VDACS, USDA, and EPA. 4-H Youth - (1 Agent) (1 Vacant Agent Position; 1 Vacant Technician Position) Virginia's youth will be educated leaders for the 21St Century. • To enhance the skills, knowledge, and attitudes of youth in subjects related to Animal Sciences; Communications and Expressive Arts; Environmental Education and Natural Resources; Citizenship; Consumer and Family Sciences; Plants and Soil Sciences; 3 ~.~. ~ ~~ Health, Nutrition and Wellness; Leadership and Personal Development; Science and Technology via participation in at least one of the 4-H delivery modes...community and project 4-H clubs, school enrichment programs, workshops, day camps, resident camps, and individual participation. ^ Organize camp plans, recruit and train adult and teen volunteer instructors and counselors, recruit scholarship funds, recruit campers, and manage registration and manage and conduct 4-H resident camps, summer day camps, and specialty camps. ^ Plan, prepare, manage and conduct weeklong Horse Camp at Virginia Tech. Recruit and train volunteers, chaperones, and instructors. ^ Organize camp teen and adult volunteer training, recruit teen and adult volunteers, and conduct teen and adult training for leadership roles at summer camp and assist with training of teens in the Smith Mountain Lake 4-H Center service area. Training to include understanding the needs of children; supervision skills; programming for children; planning, organizing, and leading activities and classes; and risk management. ^ Plan, prepare lesson plans, obtain supplies and conduct Volunteer Training for organizational management, leadership development, and subject matter. ^ Plan, prepare, and conduct 4-H Officer Training for community club officers who are elected by their peers to lead the club meetings. ^ Support volunteer led 4-H Riders Fun Show - VA Baptist Children's Home - 4-H Riders Club includes youth from troubled families. ^ Provide support to adult and teen volunteers who plan, recruit volunteers and fiscal resources and conduct Horseless Horse Show. ^ Support volunteer led 4-H Club "Shop & Swap" that allows youth to sell equipment they are no longer using and allows other youth to purchase equipment they need at economical prices. ^ Coordinate and manage dressage show events at State 4-H Horse Show - Lexington, VA. ^ Represent Virginia Cooperative Extension on Roanoke Valley Horseman's Association Board -advisor to youth activities. To encourage and "facilitate" the development of youth into productive citizens through 4-H delivery modes and CHARACTER COUNTS!SM community programming. ^ Agents and volunteers judge members' 4-H project books, records annually. ^ Recruit photos and articles from members and volunteers. Compile, write, and publish newsletters. ^ Recruit and maintain volunteers who lead, provide instruction, or assist with 4-H Community Clubs and Special Events. ^ Provide 4-H special project books and Extension Office support for Home Schooling Families. ^ Recruit and train volunteers for 4-H After School Project Clubs. ^ Plan, prepare, and conduct programs with existing and proposed community and project clubs. • To increase the number/percent of enrolled 4-H EFNEP (Expanded Food and Nutrition Education Program) youth adopting food/nutrient intakes and practices indicative of a nutritious, safe and economical food supply. ^ Nutrition Education Class Series -provide classroom presentation, teach training, student materials to low income classrooms and pre-school. 4 Virginia Cooperative Extension Budget Preparation FY 2003-2004 Initial Target Allocations and Additional Funding Requests - Cate ~ or Budget FY 2003 Target ~ FY 2004 ~ % ~ ~ ~ Chan e ~ ` Additio,nal Re uests Personnel $ - $ - - $ - Operating 89,456 89,456 0.00% - Capital - - - - Total $ 89,456 $ 89,456 0.00% $ - Total Positions - - - - Summary of Additional Funding Requests No additional funding requests ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2003 Presentation of the Comprehensive Annual Financial Report for the year ending June 30, 2002 Rebecca Owens Director of Finance Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Finance Department has prepared the Comprehensive Annual Financial Report (CAFR) for the County of Roanoke. This report outlines the revenues, expenditures, and financial position of the County and Schools for the year ending June 30, 2002. It has been prepared in accordance with new government accounting regulations as outlined in the Governmental Accounting Standards Board Statement No. 34 (GASB 34) and represents a significant change in governmental financial reporting. Our auditors, KPMG LLC, have reviewed the CAFR and issued an unqualified opinion stating that the financial statements present fairly, in all material respects, the financial position of the County. ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Work session to discuss issues relating to sewer backups as a result of recent flooding APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for the Board to discuss issues related to sewer backups. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. '~1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-6 OF CONGRATULATIONS TO ALLYSON FASNACHT FOR AN OUTSTANDING BASKETBALL SEASON AND BEING NAMED ASSOCIATED PRESS GROUP A PLAYER OF THE YEAR FOR 2002 WHEREAS, Allyson Fasnacht, a junior at Glenvar High School, had an outstanding season on the basketball team, averaging 19.6 points and 4.7 assists; and WHEREAS, Allyson was a driving force behind the team winning its third Region C Championship this season and advancing to the semifinals of the State Championship tournament; and WHEREAS, Allyson's assistance was instrumental during the 2001 season when the team won the State Group A Championship which was the team's second state championship in five years; and WHEREAS, Allyson was named the Group A Player of the Year by the Associated Press for the second consecutive year; and WHEREAS, during the semifinals of the basketball tournament this year, Allyson had one of the longest shots in high school girls' basketball history, which was measured at 81 feet and 7 inches by Salem Civic Center officials; and WHEREAS, Allyson demonstrated her outstanding athletic ability and good sportsmanship throughout the season, and was named to the All District and All Region Teams and was the District and Region Player of the Year. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to ALLYSONFASNACHT for an outstanding basketball season and being named Associated Press Group A Player 1 of the Year; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Allyson Fasnacht in all of her future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2003 Resolution of congratulations to Allyson Fasnacht for an outstanding basketball season and being named Associated Press Group A Player of the Year for 2002 Diane S. Childers Clerk to the Board Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. Allyson Fasnacht, a junior at Glenvar High School, and a member of the Glenvar High School Girls Basketball Team, was named the Player of the Year by the Associated Press for 2002. Even though the Glenvar team did not win the State Championship this year, Ms. Fasnacht received this honor for the second consecutive year. Ms. Fasnacht plans to attend this meeting, accompanied by her parents, to receive the resolution. School Superintendent Dr. Linda Weber, Glenvar High School Principal Jill Green, and Coach Brian Harvey have been invited to attend. i ,. _ (~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION OF CONGRATULATIONS TO ALLYSON FASNACHT FOR AN OUTSTANDING BASKETBALL SEASON AND BEING NAMED ASSOCIATED PRESS GROUP A PLAYER OF THE YEAR FOR 2002 WHEREAS, Allyson Fasnacht, a junior at Glenvar High School, had an outstanding season on the basketball team, averaging 19.6 points and 4.7 assists; and WHEREAS, Allyson was a driving force behind the team winning its third Region C Championship this season and advancing to the semifinals of the State Championship tournament; and WHEREAS, Allyson's assistance was instrumental during the 2001 season when the team won the State Group A Championship which was the team's second state championship in five years; and WHEREAS, Allyson was named the Group A Player of the Year by the Associated Press for the second consecutive year; and WHEREAS, during the semifinals of the basketball tournament this year, Allyson had one of the longest shots in high school girls' basketball history, which was measured at 81 feet and 7 inches by Salem Civic Center officials; and WHEREAS, Allyson demonstrated her outstanding athletic ability and good sportsmanship throughout the season, and was named to the All District and All Region Teams and was the District and Region Player of the Year. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to ALLYSON FASNACHT for an outstanding basketball season and being named Associated Press Group A Player 1 .• ~_l of the Year; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Allyson Fasnacht in all of her future endeavors. 2 ,~ ACTION NO. A-031103-7 ITEM NUMBER S-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Authorization for County Administrator to execute a contract and allocate funding for Indian Grave Road and Route 220 intersection improvements. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors, previously, approved the Indian Grave Road and Route 220 intersection improvement as part of Roanoke County's Six Year Secondary Construction Plan for 2002-2008. The purpose of this project is to address the safety concerns of the community with the installation of right turn lanes, closure of Clearbrook Lane and Route 220 intersection, and signalization of the Indian Grave Road and Route 220 intersection. On November 19, 2002, the Board of Supervisors approved a resolution allowing the County to advertise, bid, award, and administrate the construction contract for the Indian Grave Road and Route 220 intersection improvements. On December 17, 2002 the Board of Supervisors approved an Ordinance authorizing the acquisition of real estate for the four-way design upon completion of the construction plans. Staff has made every effort to get the necessary easements and rights-of-ways from three property owners on the east side of Route 220, as well as from the property owners on the Indian Grave Road side. Having successfully obtained the necessary easements and right- of-way for the 3-way intersection and unable to reach agreement with Dr. Resk and Vine & Branch on the east side of Route 220, Roanoke County decided to bid the project with two options. Option 1, referred to as the base bid, is the 3-way intersection improvement. Work to be performed under this contract are improvements to Indian Grave Road and Route 220 such as installation of a right turn lanes, drainage items, entrance improvements and installation of a 3-way traffic signal. Option 2, referred to as alternate bid, is the 4-way intersection improvement. This contract involves the same work as option 1 but includes the extension of Indian Grave Road on the east side of Route 220, removal of the Clearbrook Lane Bridge, closure of the Clearbrook Lane intersection with Route 220 and the installation of a 4-way traffic signal. On February 2, 2003, Roanoke County advertised a request for bids on the 3-way intersection improvement (base bid) and the 4-way intersection improvement (alternate bid). February 28, 2003 was the final date of receipt for construction bids. Allegheny Construction, the only bidder, submitted a bid for the 3-way intersection at $510, 890 and an alternate bid for the 4-way intersection at $1,341,051. Roanoke County's consultant engineer estimated cost for the 3-way intersection improvement was $314,970 and the 4-way was $1,215,920. As stated earlier, the Board has already appropriated $450,000 in revenue sharing funds, which has been equally matched by the State. The Board also appropriated $300,000 for a total of $1.2 million that is available for the project. FISCAL IMPACT: If the Board selects the 4-way construction bid, an additional $150,000 will need to be appropriated for this project. The 3-way alternative will require no additional funds. The Board reaffirms its previous appropriations for this Project. ALTERNATIVES: Due to the immediate safety needs of the community, staff recommends one of the following alternatives. 1. Authorize the County to enter into a contract with Allegheny Construction to build the a- way intersection at a cost of $510,890. 2. Authorize the County to enter into a contract with Allegheny Construction to build the 4- way intersection subject to the following conditions: (a) additional appropriation of $150,000 (b) property owners on the east side of Route 220 donate the necessary rights-of-ways and easements by March 26, 2003. 3. Authorize the County to enter into a contract with Allegheny Construction to build the 4- 2 way intersection with these contingencies: (a) that an additional allocation of $150,000 is appropriated and, (b) that all necessary easements and right-of--ways are donated by Vine and Branch and Dr. Resk by March 26, 2003. If these contingencies are not satisfied, then the County shall proceed with 3-way construction. Approval of options 1 or 3 will require the Board of Supervisors to approve the attached resolution allowing the execution a new agreement with VDOT so that Roanoke County can administer the 3-way contract. STAFF RECOMMENDATION: Staff recommends alternative 3 that allows staff the maximum flexibility to ensure that the safety enhancements occur in a timely manner. If the Board selects the 3-way intersection project, the attached resolution will need to be adopted to amend our current agreement with VDOT. VOTE: Supervisor Minnix motion to approve Alternative #1 (authorize the County to enter into a contract with Alleghany Construction to build the 3-way intersection at a cost of $510,890) Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION 031103-7.a APPROVING A COUNTY- STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FOLLOWING PROJECTS -EXTENSION OF INDIAN GRAVE ROAD AND INTERSECTION IMPROVEMENTS WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Clearbrook/Indian Grave Road area of Roanoke County for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of these projects to be $690,000; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into aCounty-State agreement allowing the County to advertise, bid, award, and administer the construction contract for certain road improvements to Indian Grave Road (Project #0675-080-320, C501) and for intersection improvements, said contract to be on a form approved by the County Attorney. 1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 031103-7.a adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, March 11, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 2 ACTION NO. ITEM NO. ~j -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Authorization for County Administrator to execute a contract and allocate funding for Indian Grave Road and Route 220 intersection improvements. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The Board of Supervisors, previously, approved the Indian Grave Road and Route 220 intersection improvement as part of Roanoke County's Six Year Secondary Construction Plan for 2002-2008. The purpose of this project is to address the safety concerns of the community with the installation of right turn lanes, closure of Clearbrook Lane and Route 220 intersection, and signalization of the Indian Grave Road and Route 220 intersection. On November 19, 2002, the Board of Supervisors approved a resolution allowing the County to advertise, bid, award, and administrate the construction contract for the Indian Grave Road and Route 220 intersection improvements. On December 17, 2002 the Board of Supervisors approved an Ordinance authorizing the acquisition of real estate for the four-way design upon completion of the construction plans. Staff has made every effort to get the necessary easements and rights-of-ways from three property owners on the east side of Route 220, as well as from the property owners on the Indian Grave Road side. Having successfully obtained the necessary easements and right- of-way for the 3-way intersection and unable to reach agreement with Dr. Resk and Vine & Branch on the east side of Route 220, Roanoke County decided to bid the project with two options. S- I Option 1, referred to as the base bid, is the 3-way intersection improvement. Work to be performed under this contract are improvements to Indian Grave Road and Route 220 such as installation of a right turn lanes, drainage items, entrance improvements and installation of a 3-way traffic signal. Option 2, referred to as alternate bid, is the 4-way intersection improvement. This contract involves the same work as option 1 but includes the extension of Indian Grave Road on the east side of Route 220, removal of the Clearbrook Lane Bridge, closure of the Clearbrook Lane intersection with Route 220 and the installation of a 4-way traffic signal. On February 2, 2003, Roanoke County advertised a request for bids on the 3-way intersection improvement (base bid) and the 4-way intersection improvement (alternate bid). February 28, 2003 was the final date of receipt for construction bids. Allegheny Construction, the only bidder, submitted a bid for the 3-way intersection at $510, 890 and an alternate bid for the 4-way intersection at $1,341,051. Roanoke County's consultant engineer estimated cost for the 3-way intersection improvement was $314,970 and the 4-way was $1,215,920. As stated earlier, the Board has already appropriated $450,000 in revenue sharing funds, which has been equally matched by the State. The Board also appropriated $300,000 for a total of $1.2 million that is available for the project. FISCAL IMPACT: If the Board selects the 4-way construction bid, an additional $150,000 will need to be appropriated for this project. The 3-way alternative will require no additional funds. The Board reaffirms its previous appropriations for this Project. ALTERNATIVES: Due to the immediate safety needs of the community, staff recommends one of the following alternatives. 1. Authorize the County to enter into a contract with Allegheny Construction to build the a- way intersection at a cost of $510,890. 2. Authorize the County to enter into a contract with Allegheny Construction to build the 4- wayintersection subject to the following conditions: (a) additional appropriation of $150,000 (b) property owners on the east side of Route 220 donate the necessary rights-of-ways and easements by March 26, 2003. 3. Authorize the County to enter into a contract with Allegheny Construction to build the 4- wayintersection with these contingencies: (a) that an additional allocation of $150,000 2 s~ is appropriated and, (b) that all necessary easements and right-of-ways are donated by Vine and Branch and Dr. Resk by March 26, 2003. If these contingencies are not satisfied, then the County shall proceed with 3-way construction. Approval of options 1 or 3 will require the Board of Supervisors to approve the attached resolution allowing the execution a new agreement with VDOT so that Roanoke County can administer the 3-way contract. STAFF RECOMMENDATION: Staff recommends alternative 3 that allows staff the maximum flexibility to ensure that the safety enhancements occur in a timely manner. If the Board selects the 3-way intersection project, the attached resolution will need to be adopted to amend our current agreement with VDOT. 3 S~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION APPROVING A COUNTY-STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FOLLOWING PROJECTS - EXTENSION OF INDIAN GRAVE ROAD AND INTERSECTION IMPROVEMENTS WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Clearbrook/Indian Grave Road area of Roanoke County for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, the Commonwealth Transportation Board has approved this project; and WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of these projects to be $690,000; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into aCounty-State agreement allowing the County to advertise, bid, award, and administer the construction contract for certain road improvements to Indian Grave Road (Project #0675-080-320, C501) and for intersection improvements, said contract to be on a form approved by the County Attorney. ACTION NO. ITEM NUMBER - - AT A MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 11, 2003 AGENDA ITEM: Public hearings to elicit citizen comment on the following items: a. General comment on the annual budget for fiscal year 2003- 2004 b. "Effective" real estate tax rate increase c. Real estate, personal property, and machinery and tools tax rates SUBMITTED BY: APPROVED BY: Brent Robertson Director of Management & Budget Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As requested at an earlier work session, staff advertised the proposed real estate, personal property, and machinery and tools tax rates for calendar year 2003 as follows: • Real estate tax rate of not more than $1.12 per one hundred dollars assessed valuation • Personal property tax rate of not more than $3.50 per one hundred dollars assessed valuation. • Machinery and tools tax rate of not more than $3.00 per one hundred dollars assessed valuation. In addition, State Code mandates that when reassessment of real property in a locality results in a real estate revenue increase of 1 % over the previous year, the locality must either reduce the tax rate, so that the revenues are no more than 101 % of the previous year's, or hold a 1 t ~' ~~ public hearing indicating an "effective" real property tax increase. Also, consistent with past practices, the Board has expressed a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget development process. This hearing gives citizens the opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. The public hearings scheduled for today are for receiving written and oral comment on these three topics. The public hearing on proposed tax rates was advertised on February 25 and March 4, 2003. The "effective" real estate tax rate increase was advertised on March 4, 2003, and the general comment for the fiscal year 2003-2004 budget was advertised on March 4, 2002, thereby satisfying State Code requirements for public notice. Attached is a memorandum that highlights specific points of today's public hearings. 2 ... T - ~A-~> MEMO To: Members, Board of Supervisors From: Brent Robertson, Budget Director Subject: Public Hearings on 3/11/03 Date: March 11, 2003 On March 11, 2003 the County will hold three public hearings related to the FY2003-04 budget. These hearings will allow citizens the opportunity to comment on various items that impact development of the upcoming budget--assessments, tax rates, funding priorities, increases in revenues, etc. Listed below are comments relating to the public hearing and/or to the composition of the advertisement that appeared in the newspaper: Tax Rates • The tax rates were advertised at the County's current rates. The Board may not adopt tax rates above these advertised rates, (without re-advertisement and another public hearing), but could adopt tax rates less than the advertised rates. Adoption of the rates is scheduled for the March 25, 2003 meeting. "Effective" Real Estate Tax Rate Increase • The content and composition of this ad is dictated by state code. This ad is confusing and may alarm some citizens who do not understand its intent. • Identified increase in assessments for 2003 (over the previous year's assessments) averaged 3.42%. Increase in assessments in 2002 (over 1999 assessment) averaged 4.08%. General Comment - FY2002-2003 Budget • This forum provides citizens with the opportunity to comment on maintaining, increasing, or decreasing funding for services and/or programs for the upcoming fiscal year. This hearing affords the citizen a proactive voice (what they would like to see) as opposed to a reactive voice (what the County Administrator/Board of Supervisors have proposed). OF R~AN~~ F ~ A Z •< A aZ ~~~~ ~~ ~~~~.~~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District March 12, 2003 Mr. Douglas J. Anderson 4308 Kings Court Drive Roanoke, VA 24014 Dear Mr. Anderson: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuuy" Minnix Cave Spring Magisterial District The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your years of service on the Roanoke Valley Resource Authority. Citizens, like you, who are responsive to the needs of their community and are willing to donate their time and talent toward making Roanoke County a better place to live are special people. Roanoke County is fortunate to have benefited from your unselfish contribution to our community. Allow me to personally thank you for the time that you served on this Board ,and as a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, ~~~~ seph McNamara, Chairman oanoke County Board of Supervisors Enclosure cc: John Hubbard, CEO, RVRA OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ®co. roanoke.va. us OF ROANp,F~ ti ~w z ,_ ~ a ~~~~ ~~ .~~~~t.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us March 12, 2003 Mr. Daniel R. Lineberry 5041 Bradshaw Road Salem, VA 24153 Dear Mr. Lineberry: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, March 11, 2003, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Valley Resource Authority to complete the unexpired four-year term of Douglas J. Anderson. This term began on December 31, 1991, and will expire on December 31, 2005. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~D ~~C~JL,C~J Diane S. Childers, Clerk to the Board of Supervisors Enclosures cc: John Hubbard, CEO, RVRA Steven A. McGraw, Clerk of Circuit Court ~ pOANp,~-~ ~ ' ~ s, Z G7 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District March 12, 2003 Mr. Gary L. Kelly 7119 Rabbit Run Road Roanoke, VA 24018 Dear Mr. Kelly: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your years of service on the Blue Ridge Behavioral Healthcare Board of Directors. Citizens, like you, who are responsive to the needs of their community and are willing to donate their time and talent toward making Roanoke County a better place to live are special people. Roanoke County is fortunate to have benefited from your unselfish contribution to our community. Allow me to personally thank you for the time that you served on this Board ,and as a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, seph McNamara, Chairman oanoke County Board of Supervisors Enclosure cc: S. James Sikkema, Executive Director Blue Ridge Behavioral Healthcare OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ~ co. roano ke. va. us OF ROANp~~ h 'A 9 2 ~ ~i)' a rasa DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 12, 2003 Mr. Dan O'Donnell Assistant County Administrator County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Dear Mr. O'Donnell: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, March 11, 2003, the Board of Supervisors voted unanimously to appoint you as a member of the Blue Ridge Behavioral Healthcare Board of Directors to complete the unexpired three-year term of Gary L. Kelly. This term will expire on December 31, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, C~~~x~#~ of ~~~t~~C~.~ ~- Diane S. Childers Clerk to the Board of Supervisors Enclosures cc: S. James Sikkema, Executive Director Blue Ridge Behavioral Healthcare O~ FtOANp~~ ti>,,,A ~ ~ v a rasa DIANE S. CHILDERS CLERKTO THE BOARD Email: dchilders~co.roanoke.va.us C~a~txrk~ ~~ ~~~txto~te P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 12, 2003 Mr. Fred Altizer, District Engineer Virginia Department of Transportation P. O. Box 3071 Salem, VA 24153 Dear Mr. Altizer: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton ®co.roanoke.va.us Attached is a certified copy of Resolution No. 031103-2 requesting VDOT to continue funding projects currently identified on the plan and adopt those projects identified as "Projects not on plan" for inclusion into the 2003-2009 Interstate and Primary Six Year Program. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, March 11, 2003. If you need further information, please do not hesitate to contact me. Sincerely, C~:l-~GL,E%GC1J Diane S. Childers Clerk to the Board of Supervisors Attachment cc: Arnold Covey, Director, Community Development The Honorable Whittington W, Clement, Secretary of Chairman, Commonwealth Transportation Board Ozlee Ware, Salem District, Commonwealth Transportation Mayor Ralph Smith, City of Roanoke Roanoke Valley Delegation to the General Assembly Senator John Warner Senator George Allen Congressman Robert Goodlatte Congressman Frederick Boucher Transportation, and Board ~F pOANp~F a ~' A ~ ~ C~~a~xx~~ ~~ ~~xx~.~.~..~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District March 14, 2003 Father Tom Miller St. Andrews Catholic Church 631 North Jefferson Street Roanoke, VA 24016 Dear Father Miller: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, t would like to thank you for offering the invocation at our meeting on Tuesday, March 11, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, eph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos ~co.roanoke.va.us OF R AN ,~, F ~ ~ ~ z ~ ov a~ 7838 C~.~~xz~~ a~ ~~~xxt~C~e Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District March 12, 2003 Ms. Caroline M. Gray 4750 Horseman Drive, NE Roanoke, VA 24019 Dear Ms. Gray: Enclosed is a resolution of appreciation unanimously approved at the March 11, 200; Supervisors of Roanoke County and its citizens capable, loyal and dedicated service to the County. Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District upon your retirement which was Board Meeting. The Board of thank you for your many years of I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, seph McNamara, Chairman oanoke County Board of Supervisors Enclosure Cc: Betty McCrary, Director, Social Service Joe Sgroi, Director, Human Resources OFFICE: FAX: VOIGE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bosC~co.roanoke.va.us ~ ROANp~~ ~ ~ G ~ ~ Z A rasa Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District March 12, 2003 Mr. Harold A. Phillips 2841 Silverleaf Drive Salem, VA 24153 Dear Mr. Phillips: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the March 11, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thank you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincer ~ oseph McNamara, Chairman Roanoke County Board of Supervisors Enclosure Cc: Ray Lavinder, Chief of Police Joe Sgroi, Director, Human Resources OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540}772-2170 E-MAIL: bos ~co.roanoke.va.us OF ROANp~,~ ti ,. ~ ? 9 z :. ~ rasa Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Michael W. Altizer Windsor Hills Magisterial District March 12 2003 Vinton Magisterial District Richard C. Flora, Vice-Chairman Joseph B. "Butch" Church Hollins Magisterial District Catawba Magisterial District H. Odell "Fuzzy" Minnix The Honorable Robert W. Goodlatte Cave Spring Magisterial District The Honorable. Frederick C. Boucher The Honorable John W. Warner The Honorable George Allen Dear Congressmen Goodlatte and Boucher and Senators Warner and Allen: We received the good news at our March 11th Board meeting that the House of Representatives passed an appropriations bill which included an Agricultural Assistance provision specifically targeting funds towards the 2002 Livestock Compensation and Livestock Assistance Programs. Extension Agent Jon Vest briefed the Board regarding the funding and application process which expanded the eligibility dates for these programs from September 19, 2002 until February 20, 2003. Roanoke County and numerous other Virginia localities were unaware of the deadline of September 19, 2002 and consequently did not qualify for the initial drought relief. At that time, we turned to our legislators for assistance. We are grateful to each of you for taking action to obtain this additional funding that will greatly benefit the farmers who experienced losses due to the drought. We appreciate the excellent representation that you provide for Roanoke County citizens and thank you for your continued support. Sincerely, Joseph McNamara, Chairman Roanoke County Board of Supervisors cc: File Members, Board of Supervisors Elmer Hodge, County Administrator John M. Chambliss, Jr., Assistant County Administrator Paul M. Mahoney, County Attorney Jon Vest, Extension Agent OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos ~co.roanoke.va.us From: Betty McCrary To: Brenda Holton Date: 3/4/03 12:31 PM Subject: Re: Resolution for Caroline Gray Brenda -Caroline is somewhat like Yvonne in Dec. - came to work and did her job, not much else. On Yvonne's resolution you suggested a couple of additional kind generic statements (I do not exactly recall the words). Those same statements could be added to Caroline's. Thanks. Betty 4 From: Brenda Holton To: Betty McCrary Date: 3/4/03 12:25PM Subject: Resolution for Caroline Gray Betty, I am attaching a draft resolution upon the retirement of Caroline Gray after more than 27 years of service. She does not want to come to a Board meeting. We would like to put it on the March 11 consent agenda for approval. Would you please review the draft resolution, make any necessary changes or corrections and add additional information to make it more personal. Thanks, CC: Diane Childers I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CAROLINE M. GRAY, SOCIAL SERVICES DEPARTMENT WHEREAS, Caroline M. Gray was employed by Roanoke County on December 1, 1975 as a Clerk Typist in the Social Services Department; and WHEREAS, Ms. Gray retired from Roanoke County on March 1, 2003, as an Eligibility Worker, after twenty-seven years and three months of service; and WHEREAS, Ms. Gray has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CAROLINE M. GRAY for more than twenty-seven years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~Gro~1r 1L I`'~ , ~~rC~..~..1 Dates of Employment: 1 I ~-I C~ 1 \`~5 - ~~iS ~ 03 Current Position: E. ~ 1 b 1 I~ ~aC~.--\ ~ ~rY ~~ Retirement Date: ~ ~ I~ 1U 3 Length of Service: 0`~'-1 ~1rS , ~j Cl'~~ . Previous Positions Held: ~ C.~(~ ~ ~'~~~ ~~n\~r ~\C,r~L.. ~VP\S .. ~j~~c~ ocy,~~.\~~y ~or1~ Other Information: ~C~1'G5S : ~"1 Jb t~0'r`~~ !(Y`C~.i1 ~(. , NE, Poc-~mk~~l~ a-~ o ~ 9 Board Meeting dates during retirement month: ~ ~ ~ ~~ ~O3 0~ 3 ~~ ~ m . Plans to attend board meeting on date. Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting. Please mail resolution. ~f ~~~o~ Human Resources Signature Date Lt. Harold Phillips spent his entire 28 years in the Uniform Patrol function of the Department. He was noted for his meticulous record keeping and his willingness to help less experienced officers. Patrol officers many times requested to be assigned to his shift because of his caring attitude and willingness to make sure that his shift had the resources to do the job. w ~ From: Brenda Holton To: Ray Lavinder Date: 3/3/03 9:40AM Subject: Resolution for Harold Phillips Ray, I am attaching a draft resolution of appreciation upon the retirement of Harold Phillips, Police Dept, after 28 years of service. He does not want to come to a Board meeting to receive his resolution. We would like to put it on the March 11 consent agenda for approval. Would you please review the draft resolution, make any necessary changes or corrections and add additional information to make it more personal. Thanks, CC: Diane Childers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF HAROLD A. PHILLIPS, POLICE DEPARTMENT WHEREAS, Harold A. Phillips was employed by Roanoke County on March 16, 1975, as a Deputy Sheriff, and advanced to the rank of Lieutenant; and WHEREAS, Lt. Phillips was one of the original members of the Police Department which was established in 1990; and WHEREAS, Lt. Phillips retired from Roanoke County on March 1, 2003, after twenty-eight years of service; and WHEREAS, Lt. Phillips has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HAROLD A. PHILLIPS for twenty-eight years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. .' COUNTY OP ROA~IVOf4E Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~~\ C'~b\~ Dates of Employment: (~ ~-~ ,~ ~ ~ ~ Qj '~ ~ Current Position: _~ i ~ ~~ e i~~ r.-E Retirement Date: LY1C~.1-~ ~ c~~~ Length of Service: vZ~ ~~.~--5 Previous Positions Held: ~~ ~ , ~~, „_~.~''~ ~~ ~ ; ~~ o~ :,~. P 3- ~~--~" Other Information: ~ ~,, ~~e ~c~cS~_ a~yt S ~\v .rl ,C ~r:v~ Board Meeting dates during retirement month: Plans to attend board meeting on date. Would like to attend a board meeting at a later date. Date requested is: Does not plan to attend a board meeting. Please mail resolution. Human Resources Signature Dat From: Brenda Holton To: tdoss@res.k12.va.us Date: 3/6/03 11:34AM Subject: Message for Brian Harvey Would you please give this message to Mr. Harvey. Brian, I have confirmed with Allyson and her parents for her to be recognized at the March 11 Roanoke County Board of Supervisors Meeting at 7 p.m. If you find that you are unable to attend, please let me know. Thanks, Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us From: Brenda Holton To: Darlene Ratliff Date: 3/6/03 11:18AM Subject: Allyson Fasnacht at 3/11 Board meeting Darlene, would you check with Dr. Weber to see if she will be able to attend the Board meeting on 3/11 at 7 p.m. We are recognizing Allyson Fasnacht for AP Player of the Year. 1 am calling Ms. Green, Principal at Glenvar, and have already talked with Brian Harvey, Coach. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Brenda Chastain ~~C~t'I'~1l1"r ~i1~~~~1E ~ ~ G~ ~-- FOR _ A.IVI. DATE dC,..' I O TIME _ P_M, ~ M ~ Cf,'VL4!,l. PHONE_ 1 ~~ f ~- ~,~ ~~C/ AREA CODE ^ FAX NUMOER EXTENSION ^ MOBILE AREA CODE NUMF3ER LIME TD CALL_ TELEPHONED PLEASE CALL CAME TO SEE YOU WILL CALL. AGAIN \ WANTS TO 5EE YOU RUSH RETURNED YOUR CALL ~ WILL FAX TO YOU MESSAGE SIGNED ®~~ 1=0RM 4.008 MAL7G IN U.S.A. r From: Brenda Holton To: Diane Childers Date: 3/4/03 11:46AM Subject: Allyson Fasnacht I called Brian Harvey, coach of the basketball team, to get some more statistics on Allyson. She was also All District, All Region, All State, Region C Player of the Year last year. Also team record? He teaches at Glenvar Elementary School and I left a message for him to call. We also need Allyson's home phone to contact her. There are two Fasnachts in the phone book and the school doesn't give it out. For information, the principal at Glenvar High School is now Jill Greene Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us tt i 6 V ~L+~' lw^tW'~ a+~ ., ^~~'~" .,. .. .~.~~ ~~. ~~~ P ~, ~ x•~.. ~ !r d `~,~~ t To: Fax #: Subj: Date: Pages: Mike Sisler, Principal Glenvar High School 387-6347 Board of Supervisors Recognition January 10, 2002 Clerk to the Board t k ~. ~ ~ ~~ ~. ,j'~~ ~ ~ i ` ~,- +~~ This will confirm our telephone conversation of today. The Board of Supervisors will recognize the Lady Highlanders Basketball team at the February 26 meeting at 7 p.m. I will call you the week before to verify everything and have you review the spelling of the girls names, etc. If you have any questions, please call me at 772- 2003. Mary H. Allen Clerk to the Board 772-2003 fax - 772-2193 A ~~ v :;~ r ~`~ ,~,~~ a~`~` ~~ (/ , ~~'~ ~~.,e-~_ ~....~ . -- ~; D ,~ f4 } N t 0 L a a m c~ a ~, a ~ i ~ ~ } = w O 'p~ O a~ ~ m Q Q„ U V w ~ ~, o ~ ~ [' s~ N m t 0 r 0 U U c 0 . ~ m c~ .C O .~ d ~ U ~ O U ~ ~ ~ ~ ~ _ Q Q a~ U .: ~ _ ~ N ~ ~ 0 ~ t _ ~ Q i ~ ~ ~ ~ m Y ~ ~ ~ ~ _ .~ ~ c ~ ~ ~ ~ a m Diane Childers -Allyson Fasnacht Page 1 From: Brenda Holton To: Diane Childers Date: 3/5/03 4:14PM Subject: Allyson Fasnacht I contacted Brian Harvey, coach, finally and confirmed the statistics and got her telephone number. He said that he would hold the time and date for the presentation. I called Allyson's number but had to leave a message and asked them to call us tomorrow or today if possible. I have the Board report and resolution and will give to you for review. Once we know she is coming, I will confirm with Dr. Weber and Principal Green. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us --- -_ j Diane Childers -Allyson Fasnacht From: Brenda Holton To: Diane Childers Date: 3/4/03 11:46AM Subject: Allyson Fasnacht I called Brian Harvey, coach of the basketball team, to get some more statistics on Allyson. She was also All District, All Region, All State, Region C Player of the Year last year. Also team record? He teaches at Glenvar Elementary School and I left a message for him to call. We also need Allyson's home phone to contact her. There are two Fasnachts in the phone book and the school doesn't give it out. For information, the principal at Glenvar High School is now Jill Greene Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 ,', From: Diane Childers To: Brenda Chastain Date: 2/13/03 1:21 PM Subject: Re: recognitions Thanks Brenda. We will wait until our March meeting to do the BOS recognition. Diane S. Childers Clerk to the Board County of Roanoke 5204 Bernard Drive, SW Roanoke, VA 24018 E-mail: dchilders@co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 »> "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> 02/13/03 12:52PM »> We plan to recognize Allison at the Feb. 27 meeting. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain(a)res.k12.va.us Life may not be the party we hoped for, but while we are here we might as well dance. CC: Brenda Holton From: Diane Childers To: Butch Church Date: 2/13/03 1:24PM Subject: Allison Fasnacht Recognition I spoke with Brenda Chastain, Clerk to the School Board, regarding recognition for Allison. The School Board plans to recognize her at their meeting on February 27, so I will place this on our agenda for the March 11 meeting if this works for everyone's schedule. Diane S. Childers Clerk to the Board County of Roanoke 5204 Bernard Drive, SW Roanoke, VA 24018 E-mail: dchilders@co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 CC: Brenda Holton roanoke.com High School Sports C:~ amine beCor~ you dine. News Sports Auto Racing Baseball College Sports High Schools Hockey Golf Tech Football Tech Basketball UVa Football UVa Basketball Other Sports Entertainment Columnists Outdoors Business Obituaries Community Travel Health Classifieds Dining Guide Yellow Pages jobs.roanoke.com Search A to Z Directory Advertise online ~r~hi~e~ ~elebratioff~s ~.irculatie,n crosswords i~iscussions Editorials Ed UGatlOCt EvePTtS Calendar l`lofftl~ Delivery History lottery Maps Mortgages ~~~-~c~nal ads ~h~,ta Gallery Beal Estate Shopping Smith Mt, lake Stocks Subscriptions weather Gfl c>trlline befre y>~ru dire. E3nn&rlri' Search am new amine I3lning Gulde by name, entziae, price range ar larrtion. ,. .1 High School Sports Monday, September 09, 2002 1,. ` t~~ HIGH SCHOOL NOTES ~~I `C--l~ ~ ~II~`~ 1 Games will be played on ~(1aGt 1~ By ROBERT ANDERSON THE ROANOKE TIMES Much of the sports world came to a in the aftermath of the Sept.11 terrori As the one-year anniversary approac Wednesday, it will be business as us Timesland's prep teams. Athletic events will proceed as plar Wednesday .Five Timesland girls' ba games - Christiansburg at Blacksburg, Allegheny at Rockbridge County, George Wythe at Radford, Craig County at Narrows, and Auburn at James River -are scheduled. Blacksburg athletic director Warren Murphy said whether to play on Sept.11 was never an issue. In fact, Blacksburg intentionally scheduled the game Wednesday instead of Thursday because of Virginia Tech's nationally-televised football game against Marshall in town that night. Radford's moved its girls' game against George Wythe from Thursday to Wednesday for the same reason. "Whenever Vir Ig~nia Tech has a home game, we automatically can't play," Murphy said. That hardly means attention won't be paid to the Sept. 11 anniversary. For instance, Rockbridge County plans a moment of silence before its girls' game. "We're following the mood of the nation," Rockbridge athletic director Kathy Burant said. "Obviously, you want to show respect, then you want to show the world that life goes on." PULASKI STAR HURT: A rough start to the football season at Pulaski County got worse Friday night when star running back Jeremy Porter suffered a dislocated left elbow and a chipped bone in his left arm. Page 1 of 3 r,a~ ~xa~ . ~- rl~i~ 1'IP$~l~8111.1 http://wwwl.roanoke.com/sports/highschool/6610.htm1 3/3/2003 roanoke.com PIigh School Sports Porter, who gained more than 2,000 yards as Pulaski reached the Group AA Division 4 finals last year, was hurt on the opening kickoff of a 20-13 loss to Petersburg that dropped the Cougars to 0-2. Pulaski coach Joel Hicks estimated that Porter will be out for four weeks. "He returned the opening kickoff to around the 50-yard line, then I look out there and he's laying on the ground," Hicks said. "We had two starters back from last year. Now we've got one." Pulaski goes to Christiansburg this week before the Cougars have tests with William Fleming, Blacksburg and Salem. HOLING OUT: Several Timesland golf teams turned in eye-popping scores Thursday in regular-season matches. How about a 61 by Christiansburg's Patrick Cockey or four 69s by William Byrd's Mark Ashby, Andy Foster, Logan Mueller and Ben Chocklett, giving the Terriers a team total of 276? Look again, because none of those scores were for 18 holes. As the days are getting shorter, it is getting tougher for prep teams to get in a full 18 after school lets out. When the entire field doesn't complete the round, the scores count only through the holes completed by every player. Cockey's 61 was over 16 holes. The Byrd foursome actually played all 18 holes at Blue Hills - shooting a 287 -but the 18th was subtracted from the card. One score Thursday that held up was the S- under-par 64 that Pulaski County's Ryan Sypniewski carded at his home course, Thorn Spring. "That was probably for real," Byrd coach Tim Chocklett guessed. "That's why he's ranked the No.1 junior in the state." ROARING 20s: Last fall only one Timesland girls' basketball player - Bassett's Shirley McCall - finished the season with a scoring average of 20 points per game or better. This year it appears McCall will have some company. Seven Timesland girls are averaging at least 20 points in the early scoring race, topped by Blacksburg's Britney Anderson at 24.5 through four games. McCall stands second at 22.8 through seven games. Page 2 of 3 http://www l .roanoke.com/sports/highschool/6610.htm1 3/3/2003 roanoke.com high School Sports Trailing the two stars are Magna Vista's Stacia Kellam (22.6), Galax's Lindsey Nelson (21.3), Staunton River's Ashley Bays (20.8), William Flemings Khadijah Whittington (20.3) and Glenvar's Allyson Fasnacht (20.2). AROUND TIMESLAND: Jefferson Forest defensive end Jon Hamlett has been nominated for the U.S. Army All-American Bowl in December in San Antonio, Texas. Hamlett, who has committed to North Carolina, will have to wait until the postseason when the selections for the East and West teams are made. Last year, Justin London of Northside and Chris Burnett of Liberty were nominees. Lord Botetourt's Jared White played in the game after being chosen as a replacement. Martinsville didn't field a team in the Radford Invitational cross country meet Saturday, but that didn't stop Anna Chase from placing second overall in the girls' division. Chase finished 13 seconds behind winner Cate Jackson of Jefferson Forest. Page 3 of 3 0 Copyright 2002 Privacy Policy ~ Feedback (About Us `~'111~: E~t):t~t)ll~:~l'~111~: IYhttF1C?~t'.C'11CF1 http://www l .roanoke.com/sports/highschool/6610.html 3/3/2003 roanoke.com High School Sports Page 1 of 2 i ~ + # 'r~ online b~f~z:re ~,~c~u diine~ ~~ ~ - ' F ,~„ Ftungr,~'; Search eur new antin~ Dining {:uide t-y natt-c, cuixinr, t-ricc r~n};a ar l+rration. High School Sports Tuesday, December 24, 2002 ~i€y l1Tl~~I~e ~~:~~ yon ~~~~, Glenvar junior Group A girls' basketball player of the year ~~ C1 ~ [t3t' News Fasnacht makes it 2 straight ~,~~~ sports Allyson Fasnacht is surprised to learn Auto Racing she won the award again because her Baseball team was beaten in the state semifinals. College Sparts High Schools Hockey By ROBERT ANDERSON Uoif THE ROANOKE TIMES Tech Football Tech Basketball UVa Football Allyson Fasnacht is pretty good at long shots. UVa Basketball Other Sports Entertainment Fasnacht, a Glenvar junior, sank one from 81 r columnists feet, 7 inches in the Group A girls' basketball outaoors semifinals two weeks ago. Monday, Fasnacht was surprised to learn she had been named The Business Associated Press Group A player of the year for Obituaries the second straight season. Community Travel Fasnacht, a 5-foot-7 point guard who led Mealth Glenvar to the 2001 state championship, figured Classifieds that one of an outstanding trio of J.J. Kelly Dining Guide seniors would take this year's award. Kelly Yellow Pages eliminated Glenvar 60-48 in this year's semifinals en route to a 30-0 season and the Group A jobs.roanoke.com crown. Search ~~-~ "I guess I had a pretty good year, but I thought one of those girls from Kelly would be picked ~ to z Directory since we didn't win it this year and they did," Advertise Online Fasnacht said. Archives Celebrations Circulation J.J. Kelly's Robin Dotson was named coach of crosswords the year in voting by a panel of sports writers Disc~-ss-ons from across Virginia. ` Editorials Education a E~ent~ c<-lendar Two Kelly seniors - 5-10 Sarah Helton and 5-9 ~los~,e neliuery LaShay Collier -were first-team picks along with r~c~t°ry L.c;ttery repeat choices Stacy Shepard of Altavista and 6- ;~~,~; foot Erin Christiana of Goochland. s,rtgaa~es ~~`~~"`'l ads l~laa~fa Gallery Helton, a Virginia Commonwealth signee, l:e~al Esfiate averaged 15.9 points, 9.2 rebounds, 3.8 steals Sol7ping and 2.5 assists per game. Collier, headed for Smith rat. bake Division II Tusculum, averaged 14.7 points. 3.8 stocks rebounds, 3.8 steals and 2.5 assists. Subscriptions weather Christiana averaged 16 points and 16 rebounds per game for Goochland. The 6-foot-2 Shepard led Altavista to its second straight http://www.roanoke.com/sports/highschool/7727.htm1 3/3/2003 ~roanoke.com PIigh School Sports semifinal by averaging 24 points and 12.2 rebounds. Auburn point guard Brittany Kirtner was named to the second team which also includes J.J. Kelly's Rachel Helton, Wilson Memorial's Jessica Young, Northumberland's Franchelle Sutton and James Monroe's Lisa Tracy. Fasnacht averaged 19.6 points and 4.7 assists as the driving force behind a Glenvar team that won the Region C championship. She saved the Highlanders from elimination in the regional semifinals with alast-second shot in a 41-40 victory over Northwood. Fasnacht will carry more of a burden next winter as a senior. Glenvar loses frontcourt mainstays Sarah Frazier and Amanda Kite to graduation. "I'm going to have to step it up next year with what we're losing," Fasnacht said. "I'm going to have to get a little quicker and work on my shot a little more." Fasnacht's season was punctuated by one of the most memorable shots in Timesland history, a heave that nearly covered the length of the court at the end of the first half of the loss to Kelly. It was measured at 81-7 by Salem Civic Center officials. Fasnacht's father has purchased a copy of the Virginia High School League's official game tape, and her mother has sent a copy to NBC's "The Tonight Show" and CBS' "Late Night with David Letterman." Kirtner led Auburn (23-2) to the Three Rivers District regular-season and tournament titles. She averaged 10.3 points and 5.1 assists per game, and shot 51.3 percent from the field in the reaular season. '~ Copyright 2002 Privacy Policy ~ Feedback (About Us lti}tltbf}lrta ~C'fT~t2l Page 2 of 2 http://www.roanoke.com/sports/highschool/7727.htm1 3/3/2003 ~roanoke.com PIigh School Sports Page 1 of 3 i , 1 C~ t~nline b,>rfc>,re you dn+e. r ,M,, ~tungry' Sr~rcb our newo anl~r-e DSnia~~ C;uidt ~w n~ttic~ Cu~sin~, ~^?~ prlsco r~~~ air lacs~ti~n. High School Sports Thursday, December 12, 2002 ~tl l1ti~~t'rt' ~,~[~ you ~;~;~, NOTEBOOK Reynolds, Oak Hill ready to take w .. ;4 NeWS on James Sports Auto Racing gy ROBERT ANDERSON Baseball THE ROANOKE TIMES College 5parts High Schools Hockey Te h Football LeBron James might well be basketball's "Next i ='~- Tech Basketball big thing." L UVa Football ~ ~~ , UVa Basketball `` Other Sports To Roanoke's J.R. Reynolds, he's simply the Entertainment next target in Oak Hill Academy's sights. _ -- Columnists Outdoors Reynolds will play in one of the most F ballyhooed high school games of all time tonight Business when Oak Hill travels to Cleveland to face Obituaries James' Akron (Ohio) St. Vincent-St. Mary squad. Community Travel Not only will Reynolds get to share the floor ` R ~ ~ I ~ Health with James - considered a lock to be the No.1 Ciassifieas pick in the NBA Draft -the game will be televised ~~x~t" '~~ ~ E7ining Guiae on ESPN2. ~i t~a~r3 t~~ t~~l'y~; Yellow Pages ~~~ f~'~t jobs.roanoke.com Tonight's game, at 7:30 at Cleveland State University's 13,610-seat Convocation Center, ~~~~~~ search isn't the only reason Reynolds left Roanoke Catholic to finish his prep career at Oak Hill but it had to be high on the list. A to 2 Directory ~id~rert~~e °n~'ne "Everybody's been looking forward to it," 1"trchives Celebrations Reynolds said. "Playing LeBron James and it's Circulation going to be on television ... I'm excited about it. ~° ~~~ ~rd~ These are the games you get pumped up to play "~'~ ~ ~ ''~`"~ in. It's just another chance to go out and test ~`~~'~' ~~, '~ ourselves." v, t' ,lendar '`~~~' Reynolds, a 6-foot-2 guard who has signed pottery with Virginia, isn't sure whether he will see much ~~~~,~ time matched up against the 6-foot-8 James, l~ort~ages who could have been the No.1 pick in last ~ersanal ~~~ summer's NBA Draft had he tested the waters. l~l~ato Gallea-y gal Estate °pinc~ Reynolds will have some help. Guard Marcus €ith lit. t_~ke Williams (Connecticut) and 6-7 forward Ivan '~k~ Harris (Ohio State) are headed to the high subscriptions Division I ranks, Ivin Oak Hill a clear talent 4~leather 9~ 9 edge in tonight's game. James doesn't have a similar supporting cast. http://www l .roanoke. com/sports/highschool/7636.htm1 3/3/2003 ~roanoke.com Nigh School Sports "They've just got him," Reynolds said. "Pretty much the rest of their players are regular high school players." James, who wears the same jersey No.23 as Michael Jordan, is above the crowd. Reynolds is certain James will be the No.1 pick in the draft. "Oh yeah, I guarantee it," he said. Reynolds is just as pumped for his return to Roanoke on Feb.12 when Oak Hill plays Roanoke Catholic in the Roanoke Civic Center. "I want to come back and just show everybody why I went up here," Reynolds said. "It's been great. I love it. Doing your schoolwork and keeping your grades straight and facing this competition, that's what I wanted to do." Fans who miss tonight's game featuring James and J.R. Reynolds might be able to catch James vs. R.J. Reynolds next month. St. Vincent-St. Mary will play Reynolds High of Winston-Salem in the 23,500-seat Greensboro Coliseum on Jan.20. Tickets already are on sale. FASNACHT'S SHOT: Glenvar lost to J.J. Kelly 60-48 in the semifinals of the Group A girls' basketball tournament Friday at the Salem Civic Center because the Highlanders couldn't handle the Indians in a 94-foot game. Allyson Fasnacht was pretty good from 80 though. At the end of the first half, Fasnacht hit what has to be one of the longest shots in high school girls' basketball history when her one-handed heave from below the opposite free-throw line went through the basket. Civic Center official John Saunders measured the shot at 81 feet, 7 inches, a distance most high school girls can't reach. J.J. Kelly had just hit a 3-pointer to take asix- point lead. While Kelly's fans celebrated, Fasnacht took the inbounds pass, whirled and fired a strike. "I didn't think we were going to get a shot off," Fasnacht said. "I was yelling, 'Get it in, get it in.' When I threw it, I thought it was going to be off to the right, but I guess it curved back to the left." Glenvar couldn't cash in on the momentum. Kelly controlled most of the second half and defeated the defending champions. Page 2 of 3 http://www l .roanoke. com/sports/highschool/7636.html 3/3/2003 roanoke.com •High School Sports "I thought that would give us a big boost going into halftime, but I guess it just wasn't meant to be," Fasnacht said. IRON MAN MOVED: One of Timesland's premier early-season wrestling tournaments has a new name for a good reason. The Salem Ironman Tournament will be called the Titan Toughman Tournament because of its move from Salem High School to Hidden Valley. Salem officials no longer wanted to administer the event, and Hidden Valley stepped into the breach. The tournament runs Friday and Saturday. CARTWRIGHT HONORED: The late Mel Cartwright will be honored in a ceremony Sunday at 2 p.m. at Martinsville Middle School gymnasium on Cleveland Avenue. Cartwright, who died in February, coached Martinsville to three boys' state basketball championships and later became an assistant coach under Lefty Driesell at Maryland. His last coaching stint came as a 78-year-old assistant to Kevin Johnson on Magna Vista's 1998 Group AA championship team. A portrait of Cartwright that will go on display at the Martinsville gym will be unveiled at the ceremonv. ® Copyright 2002 Privacy Policy ~ Feedback (About Us I'itilltl)~it',t'(ltfl Page 3 of 3 http://wwwl .roanoke.com/sports/highschool/7636.htm1 3/3/2003 ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S.W. -Room 481 Roanoke, VA 240 1 8-079 8 Phone 772-2007 -Fax 772-2089 MEMORANDUM To: Board of Supervisors From: Paul M. Mahoney Date: March 5, 2005 3 r ~' ~ ~~ Sub'ect: Claims a ainst the Count ~-~ J g y At your March 11, 2008, meeting the Board will hold followed by County staff and the County's insurance carrier in denial of payment) of claims against the County arising fro flooding. Due to the recent winter storms it appears that man3 their homes either from sewer or storm water backups. Mr. Robertson, Ms. Barber, and Mr. Jernigan will br County's policies and procedures in addressing these claims. '1 iie purpose vi ims memoranaum is to provide the Board with the legal justification for the County's denial of payment for many of . these claims. The law in the Commonwealth of Virginia is that counties are not liable for tortious injuries caused by the negligence of their officers, servants, and employees. This is known as "sovereign immunity." County immunity from liability cannot be waived even when ins urance coverage exists to cover the event. This immunity can be eliminated in several situations: bad faith, intentional misconduct, gross negligence, or actions outside the scope of employment. "Gross negligence" is the most common allegation by the injured party. The courts have described "gross negligence" as the utter disregard of prudence amounting to complete negligence of the safety of another. Municipal corporations (cities and towns) enjoy a different form of immunity; one governmental and the other proprietary. Generally water and sewer activities fall within the proprietary immunity doctrine, which attaches liability for simple negligence. With respect to water and sewer claims there is no liability without actual negligence in the construction or operation of the water or sewer system. Actual negligence includes notice to the local government of a break in the line or an overflow accompanied by the failure to repair promptly, or actual notice arising from similar prior occurrences of defective maintenance.. In sewer backup cases the plaintiff/claimant must prove that the primary negligence of the locality proximately caused the damage. It is not sufficient merely to prove that effluent backed up during a period of heavy rainfall or that previous backups had occurred. Attached for your review are the two controlling cases decided by the Virginia Supreme Court. Finally, the State Code restricts the ability of a board of supervisors to pay claims which are "improper as to form or proof or illegal" (Sec. 15.2-1245). Further, this section appears to require the county attorney (or commonwealth attorney or any six landowners within the county, Attorney General, or State Auditor of Public Accounts) to appeal the decision of the governing . body to pay the improper or illegal claim to the Circuit Court. Obviously, the life expectancy of a county attorney suing his or her board of supervisors is very short! Paying claims where a county is not negligent (or grossly negligent) or where a county is not liable, would be improper or illegal. The claimant always has the opportunity to appeal the denial of a claim to a court of competent jurisdiction. Where county staff, outside insurance investigators, and the county attorney have reviewed the claim and all have determined that the county is not negligent and is not liable, then the board should not direct the payment of such claim. Instead the board should advise the claimant that his or her recourse is to the courts. PMM/sb Elmer C. Hodge Gary Robertson Geraldine Barber Bob Jernigan • • • Town of West Point v. Evans, 224 Va. 625, 625 Syllabus. Richmond TOWN OF WEST POINT V. G. L. EVANS, JR., ET AL. January 21, 1983. Record No. 800702. Present: All the Justices. Evidence insufficient to establish negligence of town in causing sewage back jgow into plaintiffs' home; lower court should have granted motion to strike plaintiffs' evidence. (1) Negligence -Burden of Proof -Proximate Cause - Eviden Negligence Cannot be Presumed From the Mere Occurrence of Damage, (2) Negligence -Burden of Proof -Proximate Cattle - _ Plaintiff Cannot Recover if the Cause of the Event is Left t Conjecture, Guess or Random Judgment. (3) Negligence -Burden of Proof -Proximate Cause - Pleading and Practice -Motion to Strike - Evidence _ Finding of Primary Negligence Proximately Causin E~ u ce to Support to Strike Evidence Should Have Been Granted. g J ry and Motion Plaintiffs constructed their house on a concrete slab so there was an inadequate downhill gravity flow to a sewer manhole on the town sewage line in front of their property. At the suggestion of town officials they connected their line to that of a neighbor which in turn was hooked to a feeder line leading to the manhole. While the house was under construction, efliuent backed ap into it, a back flow valve then being installed by a plumber. Approximately fiv~years later, the plaintiffs experienced two further back flows, the Srst ,6aused by a power failure malfunction in a pumping station and the second by failure of a relay switch in the pumping station. A third back flow oc. curred in 1979 during •a period of heavy rainfall. In none of these occur- . `rences was there back flow into the neighbors' house. The plaintiffs sued the town, alleging negligence in the operation and maintenance of the sewerage system. The Trial Court refused to strike the plaintiffs' evidence. A Jury found in favor of the plaintiffs and the Triai Court entered judgment on the verdict. The .Town appeals. 1. Negligence cannot be presumed from the mere occurrence of damage. The burden is on the plaintiff to produce evidence of preponderating weight from which the trier of fact can find that the defendant was guilty of negligence which was a proximate cause of the event resulting in damage. ~~~! • l~ l Town of West Point v. Evans, 224 Va. 625. 1!, ~, Opinion. ~.; ~~, -__ 2. The plaintiff must prove more than a probability of negligence, showing why and how the incident happened. The plaintiff cannot recover if the cause of ~',' the event is left to conjecture, guess, or random judgment. 3. Here, the record is devoid of any evidence to support a finding that on the ~', day in question the Town was guilty of primary negligence which was a proximate cause of plaintiff's damages. The Trial Court should have granted ~' ~ the Town's motion to strike plaintiff's evidence. Appeal from a judgment of the Circuit Court of King William County. Hon. John E. DeHardit, judge presiding. 1 i;,~ Reversed and final judgment. ~, Randolph P. Tabb, Jr. (A. James Kau,,~man; Taylor, Hazen, Kau„B'man, Lipscomb & Smith, on briefs), for appellant. Joseph R. Caprio for appellees. ~' COMPTON, J., delivered the opinion of the Court. ?' The dispositive question in this appeal of a tort action is whether a municipality was guilty of negligence which caused the damages alleged. In an amended motion for judgment, G. L. Evans, Jr. and Jea- nette A. Evans sued the Town of West Point for damage to their residence occurring in February of 1979. Plaintiffs alleged their loss resulted from the Town's negligence in the operation and maintenance of its sewage system. On the day in question, water I' and effluent backed up into the sewer line on the Evans property 'i', and flowed through the first floor of their home. ;E' A jury found in favor of the plaintiffs, fixing damages at $5500. We awarded the Town an appeal from the trial court's February ~'-; 1980 judgment order confirming the verdict. l Viewed in the light most favorable to the plaintiffs, the evidence i l ' showed that the Town installed a gravity flow sewer system in 1965 in the vicinity of the plaintiffs' property. Plaintiffs bought their land in 1971 and began construction of the home in 1972. Evans, an architect, designed the house and acted as his own gen- eral contractor. The two-story residence was built on a concrete slab with no crawl space beneath. ''' A sewer manhole, connected to Town Pumping Station No. 8, was located in the public street in front of plaintiff's' property. Ev- ;; ans designed his four-inch sewer line to connect to that manhole. i Town of West Point v. Evans, 224 Va. 625. 627 Opinion. Town officials advised Evans, however, there was insufficient drop to permit a direct connection to the Town manhole; due to ab- Bence of a crawl space, the home was not sufficiently elevated above the manhole to permit a proper downhill flow of the waste for plaintiffs' sewer system to operate efficiently. Consequently, at the Town's suggestion, the Evans' line was connected to the sewer line of Eugene Jackowski, plaintiffs' next-door neighbor, which in turn was hooked to the Town's "feeder" line leading to the manhole. In October of 1972, while the house was under construction, efliuent backed into the Evans' line once during a heavy rain and covered the first floor. After this incident, Evans' plumber in- stalled aback-flow valve, described as a "big hunk of brass" placed in the sewer line near the house. It has a. "flap" inside which opens to permit water to flow away from the house but closes to prevent a flow back past the valve into the home. The Evanses experienced no further sewer problems until March of 1978 when there were two "major back flows into the house" during atwo-week period. The first flooding was caused by the failure of electric power in the area which resulted in a mal- function of Pumping Station No. 8. The second incident was caused by failure of a relay switch in the pumping station. On both occasions effluent was rising through the cover of the man- hole in front of plaintiffs' home. On the day in question, February 24, 1979, plaintiffs returned to their residence to find water and effluent again had backed through their sewer line and covered the first floor, damaging wall-to-wall carpeting and furniture. The evidence showed that .73 inches of rain was recorded for the area during the day before and 1.62 inches on the day of the incident. No water backed into Jackowski's house on this occasion, or at any other time; he had experienced only gurgling noises from his plumbing. --~~~On appeal, the Town, while not conceding that operation and maintenance of a public sewer system is a proprietary municipal function, nevertheless contends the trial court erred in failing to sustain its motions to strike the plaintiffs' evidence, made both at the conclusion of the plaintiffs' case in chief and at the conclusion of all the evidence, and in failing to set aside the jury's verdict. ~JVe agree. [1-2] Elementary principles of tort law focused on the plaintiffs' evidence expose the weakness of their case. Negligence cannot be • • 628 Town of West Point v. Evans, 224 Va. 625. Opinion. • presumed from the mere occurrence of damage. The burden is on a plaintiff to produce evidence. of preponderating weight from ~''' which the trier of fact can find that the defendant was guilty of 'i; negligence which was a proximate cause of the event resulting in ~. damage. The evidence must prove more than a probability of neg- `'i~' ligence. A plaintiff must show why and how the incident hap- ~, , pened. And if the cause of the event is left to conjecture, guess, or random judgment, the plaintiff cannot recover. Sneed v. Sneed, 219 Va. 15, 17, 244 S.E.2d 754, 755 (1978). See also Farren v. ~ Gilbert, 224 Va. 407, 297 S.E.2d 668 (1982). [3] Here, the record is devoid of any evidence to support a find- ing that on the day in question the Town was guilty of primary ~'° negligence which was a proximate cause of plaintiffs' damages: The plaintiffs have showed only that water and efliuent backed into their home through the sewer line on their property during a . period of rainfall, that damage occurred, and that previous back- ups had taken place a year earlier, neither of which resulted from "" ~ the Town's negligence.. Under this evidence, one must speculate to decide that the Town was negligent. The damage could have been caused by circumstances for which the Town was not liable, such as by failure of the back-flow valve, by malfunction in the line on the plaintiffs' property, or by other conditions over which the eable unforese d ~, ,'. Town had no control, such as unexpected an equipment failure in the pumping station. For these reasons, the order appealed from in favor of plaintiffs will be reversed and final judgment will be entered here for the ~~,'; ' ~;'~ defendant. k Reversed and final judgment. ~, ;, a '', ~~ i ~~`~ i - ~j 111 Yi, ' i ~1 , , Town of Vinton v. Bryant 229 r~,~ ~ ~ r 238 Va. 229 (1989) ~~ - l ~ . :il! ~.,,,r~ i ~~'~'~~ , ~~..: , ~~~ ~,-' TOWN OF VINTON ~~ 'f1 r'' V ~ f .- ` ' ROGER BRYANT, ET AL. i'~~ . `s I . Record No. 880382 September 22, 1989 F' Present: All the Justices j _. Judgment in favor of homeowners for property damage ;. caused by the alleged negligence of a municipality in per- mitting sewer.lines to back up and sewage to enter their home was not supported by sufj"rcient evidence and is reversed. Torts -Negligence -Evidence -Damages -Burden of Proof -Cities, .Counties and Towns • ~ clog in the municipal sewer line in front of the home of the plaintiffs caused a backup of sewage which entered the home. The sewer system was inspected and cleaned once a year as part of a o ne-year complete circle of the town. The homeowners recovered for the property damage and the municipalit y appeals. - 1 • Negligence cannot be presumed from the mere occurrence of damage and the burden is on a plaintiff to produce evidence of re onder ti i p a n we f P g ght rom whic h the tner of fact can find that the defendant was guilty of negli- gence which was a proximate cause of the event. 2. The evidence must prove more than a probability of negligence. Here the plaintiff homeowners failed t o carry their burden of producing evidence of re ndera ' P Po tin wei ht from g g which the jury could find that the municipalit y was guilty of negligence. 3. Plaintiffs proved only that a blockage occurred in the sewer line and that Y they suffered dama e as a l P g resu t. roof of the essential element of negli- gence as the cause of the blockage was lacking and the judgment of the trial court is reversed, Appeal from a judgment of the Circuit Court of Roanoke' ou t n y. Hon. Gerald O. Clemens, judge residin . p g Reversed and final ,judgment. " ; Susan W. Spangler (David ~. Hart; Fox, Wooten & Hart, P. C., n brief ) f s , or appellant. ,~,, i ~~ • 230 Town of Vinton v. Bryant ' 238 Va. 229 (1989) r }~~ #`_ Anthony F. Anderson (Melissa W. Friedman, on brief), =fe; appellees. Chief Justice Carrico delivered the opinion of the Court. ~~ In a jury trial, the plaintiffs, Roger Bryant and Linda Bra gat" recovered a verdict against the defendant, the Town of Vinton': the sum of $2,830.74 for property damage caused by the To~a.ns alleged negligence in permitting sewage to back up and enter tli'`, Bryants' home. The trial court entered judgment on the veidic ~,;, and we granted the Town an appeal. key' r.. The Town has assigned a number of errors. In our opin~op,~;z~ however, the dispositive question is whether the Bryants produced sufficient evidence of negligence on the part of the Town to ,up port the jury's verdict. The evidence shows that the backup which caused the $ry into damage occurred on January 10, 1985, when a "clog" of grea~~ ' formed in the Town's sewer line located under the street in fr~ni ,.:' of the Bryants' home. Prior to the backup, this particular line h ~d ~:: never caused any difficulty. The Town inspected and cleaned ea`c~h sewer line once during the year as part of a "one-year complete ;; circle of the town." The line in question was inspected and cIe '~ aned during the July or August preceding the 3anuary 1985,' backup. The Bryants say they established negligence on the part of the ~' Town by showing that the backup in question occurred during the winter months; that sewer lines become clogged more often duririg .,' winter when the cold solidifies grease; that the Town knew sewer lines are more likely to become blocked in the winter; and that, despite this knowledge, the Town inspected and cleaned the line in , question only during the summer. The Bryants maintain that a jury could reasonably conclude from the evidence that had the Town "cleaned and inspected the sewers in the winter when -their is a propensity toward clogs, rather than in the summer, the sew- age backup would have been prevented." [ 1-2] We disagree with the Bryants. In Town of West Point ~' Evans, 224 Va. 625, 299 S.E.2d 349 (1983), we said: Negligence cannot be presumed from the mere occurrence of damage. The burden is on a plaintiff to produce evidence of preponderating weight from which the trier of fact can find' ~s ~ i'~ 1 r 1 I ti: ~ Town of Vinton v. Bryant 231 ~~ 238 Va. 229 (1989) r'" ~ v, ~ that the defendant was guilty of negligence which was a ` proximate cause of the event resulting in damage. The evi- dence must prove more than a probability of negligence. F~' Iii. at 627-28, 299 S.E.2d at 351. '' In this case, the Bryants failed to carry their burden of produc- t ;ng evidence of preponderating weight from which the jury could ~', find the Town guilty of negligence. The Bryants' burden required ' them to prove that the Town, knowing blockages are more likely ' re~ occur during cold weather, was negligent in failing to inspect and clean its sewer lines during wintertime, rather than summer- . , nee. The Towns ractice however was to ins ect and clean its ,- u p P ~ ~ ' ;lines on "a one-year complete circle" program, which meant, of necessity, that some lines would be inspected and cleaned in sum- mertime and others in wintertime. So far as the record shows, the ' scheduling of the line in question for summertime treatment re- ulted from mere coincidence, rather than carelessness. ~ It was also the Town's practice to make more frequent inspec- f (ions of those lines in which blockages had previously occurred. The record shows conclusively, however, that no difficulty had ~ "' been experienced with the line serving the Bryants' property prior to the time the backup in question occurred. ~''~ Nothing in the record suggests that the Town's practices are ~~ .unreasonable in any way. Indeed, the evidence is uncontradicted that the Town's "once a year routine maintenance" program is "consistent with what . ..other local government [entities are] doing with their sewer systems." [3] In the final analysis, all the. Bryants proved was that a ~ blockage occurred in the Town's sewer line and that they suffered ~ '' `'' damage as a result. Lacking is proof of the essential element of ' I negligence as the cause of the blockage. Accordingly, the judg- ve dict set aside ~ ment of the trial court will be reversed, the fury r , and final judgment entered here in favor of the Town. Reversed and final judgment. ~I ; /~ D-~ Roanoke Valley Economic Development Partnership Measurable Goals and Activities FY 2002 - 2003 Opportunity Generation FY 2002/03 Advertising Placement The advertising program has basically four objectives: Firsi, we want to create an awareness with site- selection consultants, relocation decision makers, and CEO's with a strong presence in site-selection publications, secondly, focus on the vertical markets of automotive, biotechnology, electro/optic and primary industries, third is to direct the audience to the web site and fourth is the generation of inquiries. The ad schedule is coordinated to run prior to the targeted trade shows that we will be working, allowing the Partnership to receive additional exposure from the publications that are dispersed at the shows. Martcetin : Ynnt Advert istn ~ 122 ,500.00 34.63% of the marketin bud et Month Total YTD FY Target Previous %YTD % of FY Year Goals Goals Ads Placed 53 44 Reach 2,259,424 1.1 M ualified Leads * 150 109 Website Visits ** _ 30,000 Website Hits 90,000 Website h1 uiries 50 Sus ects * 52 Pros ect Visits* 5 ** Track from ads for FY 2002-03 (based on FT 2001-02 experience but can't differentiate between derivation from ads or other reasons because didn't track until FY 2002-03). * Definitions: 1. Inquiry -Companies that request specific information about the Roanoke Valley. 2. Qualified Leads -Companies with a future project or relocation plans 3. Suspect -Companies that are in communication with the Partnership on a regular basis concerning their future projects. 4. Prospect Visits -Companies that have visited the Roanoke Valley FY 2002/03 TRADE SHOWS AND CONFERENCES Trade shows have proven to be a valuable tool for increasing the awareness of Virginia's and Roanoke's success in targeted industries, as well as identifying qualified prospects and contacts interested in doing business in Virginia and in the Roanoke region in particular. Likewise, visiting exhibiting companies in their booths will allow one to learn more about a company's products and needs while discussing a few of the benefits other businesses in the industry have found in the Roanoke Valley. In addition, conferences are often associated with the trade shows and provide a unique opportunity to learn more about the industry and new developments. Increasingly, more site location Opportunity Generation consultants are working the shows either as exhibitors or simply walking the floor, which gives us an opportunity to meet those consultants and discuss the benefits of doing business in Roanoke Valley. However, some we have attended to date have been determined to be ineffective, for example, Supercomm, National Manufacturers Week, CTIA (wireless), and Cebit. The other shows that have been selected are within the four target markets for the Partnership. We will continue to evaluate these during the year. The opportunity also exists for us to meet and develop stronger relationships with the VEDP Marketing Managers. MazketinQ: Mazketin~ Trins $30.000.00 8.48% of marketine huctuet Month Total YTD FY Target Prior Year %YTD Goal % of FY Goal Number of Shows 10 * 18 Ex osure to Co. 13,000 10,000 In uiries 200 100 ualified Leads SO 2S Sus ects 2S 7 Pros ects S (1) Site Locate Consultants 36 (20) VEDP Mkt. M s 1S 10 Down from 18 in FY 2001-02 because some determined not to be effective. ~od0.~ a~ Qa~ s~ ~,u~~~d (ado ~~ ~3.8t o ~.5~-~5 -~ ~b ate ,n~-ne~ v~Q tug FY 2002/03 Marketing Missions Marketing Missions provide opportunities to meet key decision makers in high profile domestic and international companies. During a marketing mission, appointments aze scheduled with executives of companies in targeted industries for the purpose of learning more about each company's overall business objectives and discussing ways that the Roanoke Valley is economically positioned to help these organizations meet their short and long term development needs. Businesses are targeted using criteria such as specific Standard Industrial Classification that identifies industry types by principal products manufactured and services furnished. The partnership will contract with 310 Marketing out of Richmond to set the appointments, with follow up calls made prior to the visit to insure they understand the purpose of the visit. 2 f These missions will be done by the Partnership and its allies. The Virginia Economic Development Partnership did not assign us to any of the five options we selected therefore we will not be working with VEDP on marketing missions this year. Marketina• Market;no Tr;.,e ezn nnn nn Q ns?oi „~„,,,w,s:..~ t..a__. Number of Missions Month Total YTD FY Taz et _ v %YTD Goals % of FY Goals 3 Number of Qualified Leads 30 Number of Sus ects 10 Number of Pros ects 5 FY 2002/03 Site Location Consultants a`I5 ~2-f-har dc~-c Develop an increased awareness among this group ~ _ m~ , .~-p Co(160~}a,t~5 By investing time in educating the Site Location Consultants, we can improve the quantity and quality of the companies visiting the azea. Generally when a consultant brings a company to the region they have qualified the company and know that a project does exist and they have also done a great deal of research on our azea and have reason to believe there is a fit. In addition, each site consultant that we can get working for us serves to expand our opportunities for success. PrOmntinnat rnntinoPnrv• PrncnF.~f Th.,AI.,.,.,,e.,+ Q.f nnn nn i i ~ni _ c Month - Total YTD - - --- - .,.,.,.,..,., ~.u va aiicun~.ull Uuu cl FY Tar et %YTD Goals % of FY Goals Newsletter 12 Annual Re ort 1 Visits 3 Trade Shows Contacts 20 * Pros ects 3 * Based on current experience FY 2002/03 VEDP Marketing Managers Pmmntinn ~'nntinaPnr~r• Ar~o.~nn! lle..~l,.......,...a C•7 nnn nn ~..~. - Month - -- '-- - - - Total YTD 4'~-~~~~•~~ •.+ FY Target ~ iu vi uiaiaGllll %YTD Goals UULL Gl % of FY Goals VEDP Visits 10 }-~ Contact Mkt. M 40 Contact Mkt. Mgr. 15 ** Trade Shows Rke. Visits/Tours 4 Pros ects VEDP ~ 6 * Different ones for distinct industry sectors ** Based on FY 2001-02 experience 3 r Opportunity Generation FY 2002/03 Existing Business Development Targets Program Development: $3.000.00 _85% of marketinv huduet Month Total YTD FY Tar et %YTD Goals % of FY Goals Partner Visits hil 3 104 Existing Businesses Visits (staff) Divide existin from new. 52 Partners 52 New Bus. Comm. 5 4 Adviso Comm. t 4 Roundtables 12 ao-a- cow The visits will be prioritized by the amount of support of the businesses. In addition a presentation will be developed with three key talking points that will support continued or increased investments to the Partnership. The presentation will also demonstrate a direct relationship to the New Regional Economic Strategy developed by the Fifth Planning District Regional Alliance. FY 2002/03 Relationship Building New River Valley Economic Development Alliance Cost included under Rxictinv Trade ~hnwc Month Total YTD FY Tar et %YTD Goals % of FY Goals Marketin Missions . 2 Trade Shows 2 Create a regional marketin Piece 1 VEDP Tours 2 FY 2002/03 Resource Network Action Plan Target Marketing: Pm~ram l~evelnnmPnt ~~n nnn nn ~ R~%nfmarlrE+t;,,n t,,,artAt Month Total YTD FY Tar et %YTD Goals % of FY Goals Retention/Pled es 90% New Pled es $40,000 * From New Members 4 Opportunity Generation FY 2002/03 Editorial Placement Our public relations efforts go hand-in-hand with the other facets of the mazketing program. Editorial placement appearing in site selection publications enhances our message and ensures that Roanoke Valley awareness reaches all readers. See attached compendium of articles for 2001-2002. In regional and national publications (Washington Post, Christian Science Monitor, etc.) editorial placement serves to take the Roanoke Valley story to a broad audience, further enhancing the azea's reputation as desired business location. An additional benefit of an aggressive public relations effort is the building of personal relationships with reporters and writers, so that they contact RVEDP personnel for quotes in various articles. Marketin Publicit $20,000.00 5.65% of mazketin bud et Month Total YTD FY Target Prior Year %YTD Goals % of FY Totals Placement* g ap 30 26 Reach M 2 M 1.7 Cluster Reach 900,000 798,000 Biotech Automotive MicroElect. Prim Return on Investment 4.1 to 1 * See Attachment B, page 8 ** Cost of public relations services compared with the volume per column inch of editorial space based on the cost of ad space per column inch in the publication. ~ 3 ~ M .n ac~~e Pry-cd-S ~o - ~q M ~n t..~n~-rte. ~~~c~km~~ s Opportunity Generation Progress Toward Goads FY 2002/03 Action Plan -Contract Goals Goal Status Month Total YTD FY Tar et % YTD Goals % FY of Goals Business Development Capital Investment (Millions) 25 M Payroll Generated (Millions) M 5,913,200 Average Salary 29,566.00 Number of Jobs 200 Prospect to Locate Conversion 20% Opportunity Generation Qualified New Prospects ** 31 Total Prospect Visits 52 Total Reach of Editorial Placements 2,000,000 Total Reach with Target Clusters 900000 Editorial Exposure Return on Investment 4 .1 : 1 Resource Network New Pledges 540,000 Retention of Existing Pledges 90% Director Development Goals ~ * See attachment A, page 11 ** Includes 7 existing business Prospects OUR RESULTS Year New Investment 1993 $64M $SOM from Yokohama 1996 $187M $102M from R.R. Donnelle 2000 $64.SM 2001 $48.8M 2002 YTD $15.1 M 6 Opportunity Generation As of February 28, 2003 FY 2002/03 Advertising Placement Since Jan 31 Total YTD FY Tar et % of Goal Ads Placed 4 27 53 50.9% Reach 151,827 1,175,308 2,259,424 52.0% Qualified Leads 1 76 150 50.6% Website Visits 1,863 13,810 30,000 46.0% Website Hits 8,177 57,997 90,000 64.4% Website In uiries 1 26 50 52.0% Sus ects 0 9 52 17.3% Pros ect Visits web & ads 0 2 5 50.0% Ads placed in: • Business Facilities (Aug & Nov) • Expansion Management (July, Sept, Nov, Dec) • Site Selection • Expansion Solutions • Plants Sites & Parks • Virginia Business • Area Development (Sept, Oct & Nov) • Site Selection (Nov, Dec.) • SiteNet Dispatch (internet) • Southern Business & Development (Nov) • Site Selection, Expansion Management, Plants Sites & Parks, Business Facilities & Expansion Solutions in Jan. • Area Development, Business Facilities, Ward's Auto World, So. Business & Development in Feb FY 2002/03 Marketing Since Jan 31 Total YTD FY Tar et % of Goal Number of Shows 1 7 9** 77.8% Ex osure to Co. 3,000 9,007 12,000* 75.1 In uiries 32 54 200 27.0% Qualified Leads 0 38 50 76% Sus ects 2 10 25 40% Pros ects 0 2 5 40.0% Site Location Consultants 0 28 36 77.7% VEDP Mkt Mana ers 0 19 15 126.7% ** VEDP has dropped 3 trade shows that we normally work with them. For the purposes of this report, dropping the Hannover Germany show drops the FY Target from lOto9 * Because of the above-mentioned development, the exposure target should drop from 13,000 to 12,000 Shows Upcoming: • NPE FY 2002/03 Marketing Missions Since Jan 31 Total YTD FY Tar et % of Goal Number of Missions 0 1 3 33.3% Qualified Leads 0 6 30 20.0% Sus ects 0 6 10 60% Pros ects 0 1 5 20% A "mini-marketing mission" is planned in conjunction w/ the SAE show FY 2002/03 Site Location Consultants Since Jan 31 Total YTD FY Tar et % of Goal Newsletter 0 4 12 33.3 Annual Re ort 0 1 1 100% Visits 0 1 3 33.3% Trade Show Contacts 0 27 20 135% Pros ects 3 A consultant visit will likely occur in early 2003 FY 2002/03 VEDP Marketing Managers Since Jan 31 Total YTD FY Tar et % of Goal VEDP Visits 0 5 10 50.0% Contact Mkt Mana er 0 27 40 67.5% Contact Mkt M r/Trade Show 0 19 15 126.7% Rke Visits/Tours 0 2 4 50% Pros ect VEDP 1 5 6 83.3% FI' 2002/03 Existing Business Development Targets Since Jan 31 Total YTD FY Tar et % of Goal Partner Visits (Phil) 14 43 104 41.3% Existing Business Visits (staff) 1 5 37 32 52 partner 52 new 71.1 61.5% Business Committee 0 3 4 75% Adviso Committee 0 1 4 25% Roundtables 1 6 12 50.0% FY 2002/03 Relationship Building - NRV Alliance Since Jan 31 Total YTD FY Tar et % of Goal Marketin Missions 2 Trade Shows 2 Re Tonal Marketin Piece 1 VEDP Tours 0 1 2 50.0% Regional marketing piece is in production Will work SAE 2003 (automotive show) with NRVA/Will have appointments set with companies at the show FY 2002/03 Resource Network Action Plan Target Since Jan 31 Total YTD FY Tar et % of Goal Retention/Pled es $19,750 $269,950 90% 100.6% New Pled es $750 $10,875 $40,000 27.2% FY 2002/03 Editorial Placement Since Jan 31 Total YTD FY Tar et % of Goal Placement 3 20 30 66.7% Reach 2,250,300 3,073,910 2 M 153.7% Cluster Reach 121,000 900,000 13.4% Biotech 66,000 7.3% Automotive MicroElectronics Primar Return on Investment 4.1 to 1 Editorial in: • Site Selection Online Insider • Site Selection • Expansion Management • Business Facilities • Expansion Solutions • Plants Sites & Parks • Southern Business & Development (2 articles) • Virginia Business • Potomac Tech Journal • Site Selection (Virginia section) • In Jan: Roanoker Almanac, So. Business & Devel (Best Downtowns), Expansion Mgmnt (50 Hottest Cities) Rke Times (50 Hottest Cities), Expansion Solutions (Bio focus), Blue Ridge Business Journal • In Feb: USA Today (Integrity announcement), VA Newswire (announcements), Expansion Mgmnt (Health Quotient) Active Prospects As of March 10, 2003 Proposals Pending Em to meat Investment Source #394 300 $40M Trade Show Total Pro osal Pendin 300 $40M Actively Considering - No Proposal Yet Em to ment Investment Source #419 25 $2M Local #429 25-100 $12-15M VEDP #432 220 $1-SM Local #436 N/A N/A Local #438 N/A N/A VEDP #441 N/A N/A #427 #442 34 $3-4 VEDP #446 100 $5-6 VEDP Total Activel Considerin 404-479 $23-32M Long Range Em to ment Investment Source #405 75 $40M VEDP #424 80 $12M Consultant #430 68-220 $8-17M VEDP Total Lon Ran a 223-375 $60-69M • Total number of current prospects: 12 • Total projected employment for all prospects: 927-1,154 • Total projected investment for all prospects: $123-141M Progress Toward Goals FY 2002/03 Action Plan -Contract Goals Since Jan 31 Total YTD FY Tar et % of Goal Business Develo meat Ca ital Investment (millions $33M $33M 25 M 132% Pa roll Generated $10.3M $10.3M 5,9213,200 174.2% Avera a Salar $25,750 $25,750 $29,566 87.1 Number of Jobs 400 400 200 200% Prospect to Locate Conversion 2 of 21 9.5% 2 of 21 9.5% 20% 47.5% W _ `e ;;~:... _~~~~ ,~ ::.,~ '=~ X~ O O N M O O N N .y A i4 C d CI m y W a I 0 0 l0 0 0 ! o 0 0l o 0 0 0 0 0 0 o O 0 0 l0 0 0 ! o 0 0l O o o O O O O O o 0 0 0 0 0 1 0 0~~ , 0, 0 0 0 0 0 0 0 0 0. 0 0 0 0 0 0 0, o~ o, o 0 0 o O O O OI o ; ~ ~ o o ~ ~~ o, ~n~ ~ o o ~ o o ~ o, O N ~ O ~ MI ~ ~ ~I N~,. ~ ~ ~ N M M M NI < - I , i N N '. 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Q O lf') In 0 0 In O N l17 I l!') ti O t(7 CO CD h O W ~ O O N O O ~ ~ M N eP f0 N 1 69 69 ER to EA 69 1 69 69 Ef3 69 69 {R 69 69 69 69 Y4 ER ~ o O o i o 0 0 0 0 0 0 o O o 0 0 0 0 ,~ o ol , o o 0 0 0 0 0 0 0 0 0 0 0 0 0 N O 0 O ~ O O O O O O O O O O O O O O O O O ~ N O O O l ) O O O O O t!) O to O N O ~ O ~ O N O O O lf~ O CO O CD 1~ O O ~ t O N O (O N r' M N ~ ~ d• _ ~ O N 69 69 69 EfT 69 d3 69 69 d9 69 69 ~ fA 69 69 EA 1F? to p 0 0 0 0 O O ~ O O O O O 0 0 0 O ~- O 1 0 O O O O O ' ' O O O O O O O O O p O O O O O O i 0 O N ~ ~!] f~ O lA CD O ti O ~ N O ~ In O O ~ ~ N N ~ ~+ ~ O 4 O N O CO cy C M tuo~ ~ O N ~t `' C ~ E9 K3 d9 ER d4 to d9 fiA ~ Efl 69 69 /A ~ 69 69 69 ff3 fR W eA > U C E ~ N O ~ W N ~ ~ U C f C~ ~ f0 ~ C V > ~ ~ p Q) ~ ~ N 0 U - C ~j ~ a• ~ N + to O O • ~ 7 ~ c ~ ~ i ° O a ~ E ~ ~ n o ° ~ ~ a~ ~ ~ p ~ m ~ p 3 ~ H •.-°. 'n ` w o o w o ° r ° m 3 a ~ ~ ~' ~ E ~' ~ $' m° N •a a~ ~ a i ~ ~ , a o ° m m o f - 3 E ~ o a~i a c g •~ a ~~ ~ ~ ~ h e E 3a E ~? v `~ E ~ ~ ~ ~ cn c ~ ~d d E Im ~ o ¢ ~ I E R U ~ ~ c •v ~ Q a z in .D ~ ~ Q ~ ~ N a ! 6 W V r N M ~ ~ CO N CO I ~ O a V ~ N M y 0 ~ th ~ ` ~ ~ N N N N V m Of ~ I 7 0 o a = a a County of Roanoke, Stormwater Management Program 2/18/03 County of Roanoke, Stormwater Management Program Executive Summary: In response to the Clean Water Act's Virginia Pollutant Discharge Elimination Systems Phase II General Permit requirements, the County of Roanoke has developed a comprehensive and proactive Stormwater Management Program. The County's plan includes a strong emphasis on k-12th grade education, and adult and professional training in cooperation with Explore Park and the Virginia Department of Transportation. The Stormwater Management Program is built upon a foundation of cooperation with the County's neighborhoods and communities. The plan includes a comprehensive and proactive assessment of the storm sewer system, which includes, drainage system mapping, drainage system maintenance and an in-house education/training component. Major components of the program include development and adoption of ordinances that include water quality assessment in site design and review. These ordinances also include the consideration of water quality Best Management Practices in new development and re-development. Additionally, the plan includes a County commitment to initiate spill prevention plans at County facilities, and to maintain its current drainage system maintenance program. Strong regional cooperation has been pursued in the areas of education, public involvement and pollution prevention. The County intends to participate in a regional effort to educate the public with public service announcements produced in cooperation with regional partners, promotional videos on storm water education produced by Roanoke Valley Television (RVTV) in cooperation with the Virginia department of Transportation (VDOT) and with continued participation in the Household Hazardous Waste Collection Day. The County will also continue to cooperate in the development of greenways and to consider regional cooperation as the discussion of a regional stormwater utility is pursued. The County intends to provide coordination for annual regional meetings and will continue to cooperate in the regional storm drain stenciling educational project. Continued regional cooperation and discussion will be economically sound, and instrumental in the effective reduction of pollutants into the region's rivers and streams. The VPDES Phase II regulations are currently not funded at the state or Federal level. The County of Roanoke is making a substantial commitment to this un- funded Federal mandate. Cost projections for the County's Stormwater Management Program are estimated to be one million dollars for the five years of the first permit period. Regional partners are looking at similar implementation costs. Maintenance and fulfillment of this program will need a secure and reliable funding source as the implementation of the program progresses. The initial commitment to develop and establish a comprehensive program that protects the County's stormwater quality has been made and will continue over the permit term to provide the region's citizens with clean water now and well into the future. .y ~a - ~r@ a'n~e~d Ste Tr b~h~'o S ice di~j~ h ys/e~ ° fA4 ~9 ~ y~~d r ~yo4 i~~ Sao r`~% a°~s Seh°/ ~s~0rai i n_ aya. n In ° ^ ~~ r~ a~u ~~, ~ ~c~, ~, ~'~~ ~~, ~'~ ~a`~ . Revenues C~ 0 ~ttstj~~ DRAFT Projected Sources -Uses of New Revenues 2003-2004 Budget Projections New County revenues Less Reduction in Constftutional Offices {$214,063 from 2002-03 and $126,105 from 2003-04) ~~~ ~ ~ ~~ ~ ~'~` ~ Less Economic Development Incentives L-, ac{d ~ 4 , v New School Revenues ~'~ Reductions in School grants a,~(~,i ~~'S ~i " °k ~~«` Use of School personnel savings f ~}~ ~-9 am~1 ~ ~~ ~er~nr~el ~a~~~t~ ~t ~ 'S0,)~tt1t`1~ C a~~ County School Total 3,376,154 3,376,154 - (340,168) (340,168) (392,000) _ (392,000) 1,368,389 1,368,389 (68,136) (68,136) 800,000 800,000 ~~i'~ a 4 2,643,986 2,100,253 4,744,239 Personnel Costs (Does not include operational budget items) VRS Rates (no change) Health insurance increase (3.7% increase) Dental insurance increase (no change) Salary increases (2.0%) (TENTATIVE) School 1 % _ $775,000 County 1 % _ $380,000 CPMT increase (no increase) 218,312 313,687 531,999 1,550,000 1,550,000 760,000 760,000 978,312 1,863,687 2,841,999 Balance to fund other needs 951,120 951,120 1,902,240 1,929,432 2,814,807 4,744,239 School Revenue Sources (Increase) State Revenues and salary savings (part of school budget) Dental insurance transfer Local appropriation 2,100,253 714,554 TENTATIVE 2,814,807 otal Increase in Transfer to School Operating Fund 714,554 Increase in bcal appropriation 125,000 2003-2004 one time transfer from new school operating fund 283,409 Less: 2002-2003 one time transfer from new school operating fund (556,145 Total increase in transfer to School Operating M:\DDH\ExcelUointSession.xls 03/10/2003 l Projected Sources -Uses of New Revenues 2003-2004 Budget Projections Revenues New County revenues Less Reduction in Constitutional Offices ($214,063 from 2002-03 and $126,105 from 2003-04) Less Economic Development Incentives New School Revenues Reductions in School grants Use of School personnel savings Projected State Teacher's Salary Personnel Costs (Does not include operational budget items) VRS Rates (no change) Health insurance increase (3.7% increase) Dental insurance increase (no change) Salary increases (2.0%) (TENTATIVE) School 1% _ $775,000 County 1% _ $380,000 CPMT increase (no increase) Balance to fund other needs School Revenue Sources (Increase) State Revenues and salary savings (part of school budget) Dental insurance transfer Local appropriation nQe~T County School Total 3, 376,154 3, 376,154 (340,168) (340,168) (392, 000) (392, 000) 1, 368, 389 1, 368, 389 (68,136) (68,136) 0 p ~ - ^iwo neo 243,948 2, 643, 986 1, 544,201 4,188,187 0 0 0 218,312 313,687 531,999 0 0 0 1, 550, 000 1, 550, 000 760, 000 760, 000 0 0 0 978,312 1,863,687 2,841,999 -§~3; 694 --6~F3; 69~# 1, 346,188 556,YJ~ ~~O,t 0 1,651,406 2,536,781 4,188,187 1, 544, 201 0 992,580 TENTATIVE 2, 536, 781 Increase in Transfer to School Operating Fund Increase in local appropriation 2003-2004 one time transfer from new school operating fund Less: 2002-2003 one time transfer from new school operating fund Total increase in transfer to School Operating 992,580 125,000 (283,409) 834,171 Q p-~ M:\DDH\Excel\JointSession.xls 3/11/2003 Q_a~C~ Finance Department Budget Presentation March 11, 2003 1. Introduction 2. Accomplishments ^ Successful implementation of the accounting pronouncements-GASB 34 which we have been preparing for the past several years. ^ We received outstanding independent financial audit reviews of the School System, the County, and all related fiscal entities. ^ Completed a major upgrade to Performance Accounting, Purchasing, and Budget System providing training to all departments. ^ Successful implementation of advanced technology that enables our customers to complete business transactions via the Internet. ^ Hopefully as in 2001 we will receive the Certificate of Excellence in Financial Reporting for the Comprehensive Annual Financial Report ending June 30, 2002. 3. Overview and Statistical Information Accounting ^ Coordinating and oversee the audits for the County, Schools and fiscal agencies mentioned earlier for a total of 7 audits. ^ Assist in the administration of 60 Grants totaling in excess of $6 million Accounts Payable ^ In 2002, approximately 34,000 checks were written representing over 100,000 lines of data entry totaling over $100 million. Payroll ^ In 2002, the number of checks and direct deposits processed totaled over 82,000. Purchasing ^ In 2002, 93 bids and request for proposals were issued and 296 contracts were awarded and maintained. Risk Management ^ !n 2002 there were 205 Worker's Compensation claims and 128 Auto and General Liability claims were processed. Utility Billing ^ In 2002, this office served 19,575 customers producing 235,000 bills. 4. Major Issues ^ Regional Water and Wastewater Authority • The HP Migration ^ Platform of the HR/Payroll System-Lawson 5. Closing r 1 ~k ~- ~~d1 ~ FlOANp~. A i S3 ! 2 ~ f~~~l ~ 0 1838 ~ ~' ,~.,ay~ STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT M E M O R A N D U M To: Roanoke County Board of Supervisors ~ C From: Steven A. McGraw, Sr., Clerk Roanoke County Circuit Court ~,y/L ~ -- ------ Date: March 11, 2003 <,. Re: Request to Continue Utilizing Portion of Excess Fees For fiscal year 2003/2004, the Roanoke County Circuit Court Clerk's d ~h~5 office once again has been informed by the State Compensation Board Nei {„~f~f1 that its state funding will be cut by eleven percent (11%) . This ~ ~~~ represents a $45,920 reduction in our office's annual budget. As I explained in my memorandum of November 5, 2002 (copy attached) , this budget reduction could resu]z,~„,~,i„~„~,~ie„loss of two (2) ,full time ,em~lo~ees. Thls comes at a time when the circuit court clerk's office has never been busier nor more productive. O \ 2ur office's total real estate recordinsr,of 26 800 documents for. ------r--~-.~..,.,...~..~ ..,x... ..~ .,.. ~,....,._ _ ~----~ f` calendarrear 20,02,. exceeded my previous estimate„ of , ,26, 00,~...__..kiy .:..:. .:... /„~,e~~~ several hunc~re~.~, .Af.~.~.r..the fi.rs.t t;wo..months.wof this.,~rear,, we,,,~re J ...as~..,=.~,~., ...~.~.._, n.~, ,~\ now on a pace to record in excess of 28,000 documents this year. y4 In addition, our office's excess fees generated to the benefit of Roanoke County for the second quarter of this fiscal year amounted to $102,645 as compared with $71,878 for the first quarter. Quite obviously, we have continued to operate at a very high rate of .revenue-producing efficiency. +Finally, I can assure you that over the past five months we have eliminated every possible office expense and will continue to do so.~ Unfortunately,_these savings of a few thousand dollars will not be sufficient to offset the state budget cuts for next year. Therefore, our situation is the same (or worse) than it was last fall and your continued financial assistance is greatly needed. I ask that you consider fully funding the Roanoke County Circuit Court Clerk's office by utilizing but a small portion of the excess fees which we generate for Roanoke County in order to do so. Please do not hesitate to direct any questions, comments or concerns to me. Thank you. Website: www.co.roanoke.va.us then click on "Clerk of the Court's Office" P.O. BOX 1126 • 305 E. MAIN STREET • SALEM, VIRGINIA 241 53-1 1 26 • (540) 387-6205 0 Recycled Paper ~ (tOANp~ O F ti ~~ 2 ~ a ~~~~~ ~~ .~~~~.~ 1838 STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT M E M O R A N D U M To: Roanoke County Board of Supervisors From: Steven A. McGraw, Sr., Clerk ~~~i~~ Roan~k~ County Circuit Gurt _ Date: November 5, 2002 ~L~ a ~i 4 v ~1,~ ~~ ~~~~ Re: Retest to Utilize a Portion of Excess Fees Generatedto Utilize a Portion of Excess Fees Generated The Roanoke County Circuit Court Clerk's office has been informed by the State Compensation Board (SCB) that our office's FY2002-200.3 budget has just been further reduced by an additional $45,920. This follows on the footsteps of a $7,500 reduction of our office's budget by the SCB as of July 1, 2002. As you are probably aware, our office returned $12,000 to Roanoke County this past spring as a result of a request to help balance the county's FY2001-2002 budget. We have also identified an additional $8,000 which the County could remove from our budget during this current fiscal year. If implemented, the SCB budget reduction could mean the loss of two (2) full-time employees in our office, which consists of five deputy clerks in its criminal division and ten deputy clerks in its civil division. We also make use of several part-time employees based upon seasonal business volume changes and other similar demands upon our staff's time. For our office, these potential budget reductions could not come at a more critical time, especially in regard to our record volumes of real estate recordings. Between 1992 and 2000, we recorded an average of 18,697 real estate documents per year, but in 2001 this figure jumped to 23,006. We have already recorded well in excess of 22,000 documents and we anticipate exceeding 26,000 documents recorded by the end of calendar year 2002. For any "business" which collects fees for its "operations", this increase in volume should be viewed as good news. However, for our office, even though our revenues are greater than ever before in the history of Roanoke County, these budget reductions may force us to deal with losing employees at a time when demands upon our staff are at an all-time high. As a further point of reference, our office has been "level-funded" and our staffing has remained constant for the past eight (8) years. Website: www.co.roanoke.va.us then click on "Clerk of the Court's Office" P.O. BOX 1126 • 305 E. MAIN STREET • SALEM, VIRGINIA 241 53-1 1 26 • (540) 387-6205 Recycled Paper i4 Therefore, I would like to request that the Roanoke County Board of Supervisors consider replacing these reduced SCB FY2002-2003 funds by utilizing those greatly increased fees which have been collected by our office and received by Roanoke County, especially in the past eighteen months, as indicated below. Excess fees received by Roanoke County as the result of our office's operations in FY2000-2001 totalled to $123,583 and in FY2001-2002, this number jumped to $219,549. For the first quarter of this current fiscal year, Roanoke County has received $71,878 in excess fees generated by our office. In addition, in 1995 I decided to divert from the State to the County the fees which our office collects for "document reproduction" (account code 236). In FY2000-2001, these additional funds received by Roanoke County instead of the Commonwealth of Virginia came to $49,523 and in FY2001-2002, an additional $51,768. was received by the County. Again, for the first quarter of this current fiscal year, the County has received an additional $13, 321 . Using a conservative average of $40,000/year for the past seven years since this change was implemented, our office has generated an additional $280, 000 to the benefit of Roanoke County and its citizens which could have gone to the State. Finally, between July 1, 2000 and September 30, 2002, our office's operations generated $1,971,495 in excess fees to the benefit of Roanoke County and $138,536 (after payroll expenses) to the benefit of the Commonwealth of Virginia. As you can determine from these calculations, via its operations the Roanoke County Circuit Court Clerk's office has produced to the benefit of the County fees far in excess of the requested funding of $45,920 for the remainder of this fiscal year. Please address any questions which you may have to me. Thank you. p-3 Comprehensive Annual Financial Report (CAFR) for the year ending June 30, 2002 Presentation 1. Introduction Accounting Pronouncements '" GASB 34-Basic Financial Statements-and Management's Discussion and Analysis-for State & Local Governments " GASB 37-Basic Financial Statements-and Management's Discussion and Analysis-for State & Local Governments-Ombinus GASB 38-Certain Financial Statement Note Disclosures 2. Cover 3. Report Format ^ Management Discussion and Analysis- page 15 through page 28 ^ Statement of Net Assets p. 29 ^ Statement of Activities p. 30 4. Financial Highlights ^ On page 31 of this report you will see that the general fund balance was approximately $9.1 million or 7.2% of fiscal year 2002 general fund revenues which is in keeping with the policy set forth by the Board of Supervisors which requires at a minimum that undesignated fund balance be 6.25% of general fund revenues. ^ Total expenditures were virtually unchanged from the prior year as a result of the County's actions to curtail and defer expenditures in response to anticipated reductions in local and state revenues. ^ Pages 106 and 107 shows information about our debt ratio and reflects that we are within our debt policy. 5. Audit Page 13-KPMG opinion 6. Award Page 12- Certificate of Achievement in Financial Reporting 7. Closing AGENDA ITEM NO. PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: 5~~~~`~" ~E~ ~~ tA~a~.~ ~rl I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME:~~ I I~~ ~.ut.~l~IN1 ADDRESS: ~ ~ ~~t ~ ~~ O PHONE: ~ ~~ _ 7~~ `~~ GROUP/ORGANIZATION: . V PRESS RELEASE H. ODELL "FUZZY" MINNIX March 11, 2003 Thank you for coming. I am here today to announce that I will not seek a fourth term as the Cave Spring supervisor on the Roanoke County Board of Supervisors. I would like to offer my sincere thanks to the voters of the Cave Spring District for allowing me the opportunity to serve them for the past 12 years. I cannot begin to express the honor Cave Spring voters have paid me by allowing me to be their supervisor. I leave with many warm memories of the finest people with whom anyone could ever be associated. I have seriously considered a fourth term in office, but the time constraints caused by numerous meetings with citizens and staff, hundreds of emails, and over 1,000 telephone calls each year require more time than I now have. For several years, to perform my duties as a supervisor in a satisfactory manner, I have missed an average of 30-40 days per year from my job as an air traffic controller in Lynchburg, VA. 2 To add to this time crunch, I have learned that I will again have opposition in my own party, which could mean a total of eight months of campaigning for the June Primary and the General Election in November. I do not have that much time or money. When I first ran for office, I stated that my goals would be education, economic development and regional cooperation. I am very proud of the progress that Roanoke County has made in these areas during my 12 years on the Board. Roanoke County schools are now rated in the top 17% of all schools in the nation. Our economic development efforts have been excellent, with the addition of many new businesses as well as a renewed emphasis on supporting established businesses. This has resulted in the creation of 4, 83 8 new j obs since 1993, for a net gain in jobs of 4,086 in the same time period. Regional cooperation, I am happy to say, now boasts the most progress ever made between valley governments in the history of the Roanoke Valley. I would encourage my fellow supervisors and those who will join the Board in January to continue a strong emphasis on education, economic development and regionalism. 3 My thanks to County Administrator Elmer Hodge, whom I consider to be the finest administrator in the Commonwealth of Virginia, and to County Attorney Paul Mahoney, who has served Roanoke County well, along with a County staff that is second to none. My deep appreciation also goes to the County School Superintendents, school staffs, teachers and School Board members with whom I worked. They are to be congratulated for their vision and their quest for excellence. My special thanks, also, to all the Board members with whom I have served. In my 12 years of service on this Board, every Board member with whom I served shared a common goal and desire ~ to do their very best so that you, Roanoke County, would always be the most beautiful and the most desired jewel in the heart of the Blue Ridge Mountains of Virginia. This also was my desire, and now I pass it on to those who follow me. Thank you. Questions... ,~M February 18, 2003 Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, SW Roanoke, VA 24011 To Whom It May Concern: Please publish the enclosed legal advertisement on February 25 and March 4, 2003. Bill the cost of the publication to: County of Roanoke ATTN: Diane Childers Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 I need to review a draft of the advertisement before publication. My fax number is 772- 2089. Phone number is 772-2021. Sincerely, ~„U ~n~,~1-~F;~~ W. Brent Robertson Budget Director cc: Elmer Hodge, County Administrator Diane Childers, Clerk to the Board of Supervisors Paul Mahoney, County Attorney PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, at its meeting on the 11th day of March, 2003 at the Roanoke County Administration Center in Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing on the following matter, to-wit: TO SET A REAL ESTATE TAX RATE OF NOT MORE THAN $1.12 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY. TO SET A PERSONAL PROPERTY TAX RATE OF NOT MORE THAN $3.50 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY. TO SET A MACHINERY AND TOOLS TAX RATE OF NOT MORE THAN $3.00 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY. Diane Childers Clerk to the Board of Supervisors Publish on the following dates: February 25, 2003 March 4, 2003