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HomeMy WebLinkAbout4/8/2003 - RegularRoanoke County Board of Supervisors Agenda April 8. 2003 Good afternoon and welcome to our meeting for April 8, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:01 p.m. 2. Invocation: Reverend Bruce Tuttle Cave Spring United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Steven A. McGraw for being honored by the Madison Society of Political Science at Virginia Western Community College for his contributions to the community Certificate presented by Chairman McNamara to Mr. McGraw. 2. Recognition of Budget Department for receiving the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2002-2003 Award presented by Chairman McNamara to Brent Robertson and Geraldine Barber. Mr. Robertson introduced Chad Sweeney who is the new Budget Administrator. 1 3. Proclamation declaring April 6 through April 12, 2003 as National Boys and Girls Club Week in the County of Roanoke Proclamation presented by Chairman McNamara to Becci Emanuelson, Development Director, and Waynette Johnson, a student at Burlington Elementary School. D. BRIEFINGS None E. NEW BUSINESS 1. Request to adopt fiscal year 2003-2004 budget for Roanoke Valley Television. (Elaine Simpson, Cable Access Director) A-040803-1 MWA motion to approve staff recommendation URC 2. Request to approve projects for fiscal year 2003-2004 Virginia Department of Transportation (VDOT) revenue sharing program. (Arnold Covey, Director of Community Development) A-040803-2 HOM motion to approve staff recommendation URC 3. Request to adopt the Secondary System Six-Year Construction Plan for fiscal year 2003-2009 and the allocation of funds for fiscal year 2003-2004. (Arnold Covey, Director of Community Development) R-040803-3 JPM motion to adopt resolution URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. None 2 G. FIRST READING OF ORDINANCES 1. First reading of an ordinance extending the franchise of Cox Cable to operate a cable television system in Roanoke County for a period of six months. (Paul Mahoney, County Attorney) MWA motion to approve 1St reading 2"d reading and public hearing - 4/22/03 URC 2. First reading of an ordinance to vacate a portion of a sanitary sewer easement crossing Lot 3, Section No. 4, "Orchard Park", Hollins Magisterial District RCF motion to approve 1St reading 2"d reading and public hearing - 4/22/03 URC H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985. (Gary Robertson, Utility Director) 0-040803-4 JPM motion to adopt ordinance URC 2. Second reading of an ordinance authorizing the dedication of a County well lot at Whispering Pines Park for the benefit of the Virginia Department of Health, Catawba Magisterial District. (Pete Haislip, Director of Parks, Recreation & Tourism) 0-040803-5 JBC motion to adopt ordinance URC APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed by District) 2. League of Older Americans Advisory Board RCF requested that the Board ratify the appointment of Linda Manns. 3 3. League of Older Americans Advisory Council RCF nominated Beverly Eyerly to serve an additional one-year term expiring March 9, 2004. 4. Library Board (Appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-040803-6 JPM motion to adopt the resolution URC 1. Approval of minutes -March 18 and 25, 2003 2. Confirmation of appointment to the Roanoke Valley Greenway Commission A-040803-6.a 3. Request to authorize agreements with the National Park Service and James R. Walker of Roanoke, LLC A-040803-6.b 4. Request to appropriate supplement to the Carl Perkins entitlement in the amount of $2,441 for career and technical education A-040803-6.c 5. Request to accept and appropriate the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant for fiscal year 2003-2004 and approve the grant funded positions for these programs A-040803-6.d K. REQUESTS FOR WORK SESSIONS None 4 L. REQUESTS FOR PUBLIC HEARINGS None M. CITIZENS' COMMENTS AND COMMUNICATIONS None N. REPORTS HOM motion to receive and file the following reports URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -February 2003 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of February 28, 2003 7. Clean Valley Council 8. Proclamations signed by the Chairman 9. Report from VDOT of changes to the secondary road system in March 2003 O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel with respect to pending litigation, namely Roanoke County vs. General Electric (Dixie Caverns Landfill); Section 2.2-3711 A (3) discussion regarding the disposition of the County's interest in certain publicly held real estate, namely Western Hills well lot; Section 2.2-3711 A (7) consultation with legal counsel pertaining to specific legal matters, namely agreement with the Greater Roanoke Valley Development Foundation. JPM motion to go into work sessions following closed meeting at 3:41 p.m. URC P. WORK SESSIONS (4th Floor Conference Room) 4:30 P.M. 1. Work session to discuss citizens' storing debris in their yards. (Janet Scheid, Chief Planner) 5 Time: 4:13 p.m. until 4:49 p.m. Presented by: Janet Scheid, Tammi Wood Ms. Scheid reported that in 2002, there were 119 violations of debris/junk of which 115 have been resolved. There have been 49 violations in 2003 of which 28 have been resolved. Mr. Covey reported that a legislative change would be necessary if the County wants to impose civil penalties for violations as opposed to criminal penalties. It was the consensus of the Board that staff should continue working to refine this process and if legislative changes are deemed necessary, the matter will be brought back to the Board. 2. Work session to finalize fiscal year 2003-2004 budget. (Brent Robertson, Budget Director) Time: 4:49 p.m. until 5:03 p.m. Presented by: Brent Robertson Mr. Robertson reviewed the sources and uses of new revenues. He indicated that the proposed budget will be presented at the April 22 meeting. The first reading of the budget appropriation ordinance will be held on May 13 and the second reading will be on May 27. 3. Work session to discuss public safety/dispatch facility planning and Public Private Education Facilities and Infrastructure Act process. (Dan O'Donnell, Assistant County Administrator; Paul Mahoney, County Attorney) Time: 5:03 p.m. until 5:23 p.m. Presented by: Dan O'Donnell, Paul Mahoney Mr. O'Donnell and Mr. Mahoney briefed the Board on a request by Northrop- Grumman to submit adesign-build proposal to the County under the Public Private Education Facilities Infrastructure Act of 2002 for construction of a new public safety center. It was the consensus of the Board to allow staff to proceed with this process, and Mr. O'Donnell indicated that Northrop-Grumman would make a presentation to the Board in May 2003. EVENING SESSION Q. CERTIFICATION RESOLUTION Closed meeting held from 3:45 p.m. until 4:10 p.m. R-040803-7 JPM motion to adopt resolution URC 6 R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Roanoke County Schools for being named a Gold Medal School District Winner by Expansion Magazine Chairman McNamara presented the certificate to Dr. Linda Weber, Superintendent of Schools 2. Certificates of recognition to the following All-State Band and Chorus Winners: (a) Natassia Dingman, Cave Spring High School (b) Bobby Menkedick, William Byrd High School (c) Ashley Hartman, Glenvar High School (d) Charissa Lell, Glenvar High School Chairman McNamara presented the certificates of recognition. 3. Resolution of congratulations to Cave Spring High School Volleyball Team for winning the State Group AA Championship R-040803-8 HOM motion to adopt resolution URC 4. Resolution of congratulations to Courtney Fitzpatrick for an outstanding volleyball season and being selected as Group AA Player of the Year R-040803-9 HOM motion to adopt resolution URC 5. Certificate of recognition to Jennifer Beury, Hidden Valley High School, for placing first in the 3200 meter Group AA State Championship Chairman McNamara presented the certificate to Ms. Beury. 6. Certificate of recognition to Jon Copper, Northside High School, for being named First Team All-State in Group AA football Chairman McNamara presented the certificate to Mr. Copper. 7. Request to add an item to the agenda for the evening session Mr. Hodge requested that an item be added to the evening session as Item T-1, Request by contractor to rescind the 3-way intersection and approve the 4-way 7 intersection and signal light improvement at Indian Grave Road. It was the consensus of the Board to add this item to the agenda. S. FUNDING REQUESTS FOR FISCAL YEAR 2003-2004 BUDGET 1. Cultural and tourism agencies Representatives from 38 agencies requested funding in the fiscal year 2003-2004 budget T. NEW BUSINESS Request by contractor to rescind the 3-way intersection and approve the 4- way intersection and signal light improvement at Indian Grave Road. (Elmer C. Hodge, County Administrator; Arnold Covey, Director of Community Development) Mr. Hodge and Mr. Covey reported that staff has obtained the rights-of-way from the property owners on Route 220 necessary to proceed with a 4-way intersection at Indian Grave Road. There was discussion regarding the amount of funding necessary to proceed with a 4-way versus a 3-way intersection plan. It was the consensus of the Board to schedule a special meeting on Tuesday, April 15, 2003 at 5:00 p.m. at the Roanoke County Administration Center, 4th floor training room, to hold a work session on this matter. Anew business item for purposes of taking action on this matter will also be on the agenda. U. PUBLIC HEARINGS AND SECOND READINGS Second reading of an ordinance enacting Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail of the Roanoke County Code to authorize a $25.00 booking fee for administrative processing of prisoners into the Roanoke County jail. (Brent Robertson, Budget Director) 0-040803-10 RCF motion to adopt ordinance URC 2. Second reading of an ordinance enacting Section 2.9. Court Costs for Courthouse Security. of the Roanoke County Code to authorize a $5.00 court cost for individuals convicted in Roanoke County courts to fund courthouse security personnel. (Brent Robertson, Budget Director) 0-040803-11 HOM motion to adopt ordinance URC 8 V. CITIZENS' COMMENTS AND COMMUNICATIONS None W. REPORTS AND INQUIRIES OF BOARD MEMBERS Mr. Church: (1) He indicated that he needed to speak with Mr. Covey and Mr. Mahoney regarding several inquiries he had received from citizens. Mr. McNamara: (1) He requested that staff attempt to identify a surplus well lot in the County that would be suitable for donation to Habitat for Humanity. He indicated that it should be in an area where a Habitat home would be compatible, and he stated that he would like to challenge Roanoke County employees to raise the funds and participate in building the ,home for Habitat. (2) He stated that he did not feel that the Indian Grave Road project, which was added as Item T-1, necessitated the scheduling of an additional meeting. He stated that the Board has scheduled numerous additional meetings this year and that if this pattern continues, it will affect the availability and willingness of individuals to serve. Mr. Minnix: (1) He voiced his disagreement with Chairman McNamara's comments and stated that it was in the best interests of the citizens for the Board members to be sure of every vote before it is cast. He indicated that the reason an additional meeting was necessary was because Chairman McNamara stated he did not have sufficient information on which to base a decision at this meeting. Mr. Church: (1) He voiced his disagreement with Chairman McNamara's comments and stated that the Board members should be flexible enough to make changes when necessary. X. ADJOURNMENT JPM adjourned the meeting at 10:16 p.m. until Tuesday, April 15, 2003 at 5:00 p.m., Roanoke County Administration Center, 4th floor training room, for purpose of a work session and action item pertaining to intersection improvements at Indian Grave Road and Route 220. 9 Roanoke County Board of Supervisors Agenda April 8, 2003 Good afternoon and welcome to our meeting for April 8, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Bruce Tuttle Cave Spring United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Steven A. McGraw for being honored by the Madison Society of Political Science at Virginia Western Community College for his contributions to the community 2. Recognition of Budget Department for receiving the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2002-2003 3. Proclamation declaring April 6 through April 12, 2003 as National Boys and Girls Club Week in the County of Roanoke D. BRIEFINGS 1 E. NEW BUSINESS 1. Request to adopt fiscal year 2003-2004 budget for Roanoke Valley Television. (Elaine Simpson, Cable Access Director) 2. Request to approve projects for fiscal year 2003-2004 Virginia Department of Transportation (VDOT) revenue sharing program. (Arnold Covey, Director of Community Development) 3. Request to adopt the Secondary System Six-Year Construction Plan for fiscal year 2003-2009 and the allocation of funds for fiscal year 2003-2004. (Arnold Covey, Director of Community Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance extending the franchise of Cox Cable to operate a cable television system in Roanoke County for a period of six months. (Paul Mahoney, County Attorney) 2. First reading of an ordinance to vacate a portion of a sanitary sewer easement crossing Lot 3, Section No. 4, "Orchard Park", Hollins Magisterial District. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985. (Gary Robertson, Utility Director) 2. Second reading of an ordinance authorizing the dedication of a County well lot at Whispering Pines Park for the benefit of the Virginia Department of Health, Catawba Magisterial District. (Pete Haislip, Director of Parks, Recreation & Tourism) APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed by District) 2. League of Older Americans Advisory Board 3. League of Older Americans Advisory Council 2 4. Library Board (Appointed by District) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -March 18 and 25, 2003 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Request to authorize agreements with the National Park Service and James R. Walker of Roanoke, LLC 4. Request to appropriate supplement to the Carl Perkins entitlement in the amount of $2,441 for career and technical education 5. Request to accept and appropriate the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant for fiscal year 2003-2004 and approve the grant funded positions for these programs K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -February 2003 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of February 28, 2003 7. Clean Valley Council 3 8. Proclamations signed by the Chairman 9. Report from VDOT of changes to the secondary road system in March 2003 O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel with respect to pending litigation, namely Roanoke County vs. General Electric (Dixie Caverns Landfill); Section 2.2-3711 A (3) discussion regarding the disposition of the County's interest in certain publicly held real estate, namely Western Hills well lot; Section 2.2-3711 A (7) consultation with legal counsel pertaining to specific legal matters, namely agreement with the Greater Roanoke Valley Development Foundation. P. WORK SESSIONS (4th Floor Conference Room) 4:30 P.M. 1. Work session to discuss citizens' storing debris in their yards. (Janet Scheid, Chief Planner) 2. Work session to finalize fiscal year 2003-2004 budget. (Brent Robertson, Budget Director) 3. Work session to discuss public safety/dispatch facility planning and Public Private Education Facilities and Infrastructure Act process. (Dan O'Donnell, Assistant County Administrator; Paul Mahoney, County Attorney) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Roanoke County Schools for being named a Gold Medal School District Winner by Expansion Magazine 2. Certificates of recognition to the following All-State Band and Chorus Winners: (a) Natassia Dingman, Cave Spring High School (b) Bobby Menkedick, William Byrd High School (c) Ashley Hartman, Glenvar High School (d) Charissa Lelt, Glenvar High School. 3. Resolution of congratulations to Cave Spring High School Volleyball Team for winning the State Group AA Championship 4. Resolution of congratulations to Courtney Fitzpatrick for an outstanding volleyball season and being selected as Group AA Player of the Year 4 5. Certificate of recognition to Jennifer Beury, Hidden Valley High School, for placing first in the 3200 meter Group AA State Championship 6. Certificate of recognition to Jon Copper, Northside High School, for being named First Team All-State in Group AA football S. FUNDING REQUESTS FOR FISCAL YEAR 2003-2004 BUDGET 1. Cultural and tourism agencies T. PUBLIC HEARINGS U. PUBLIC HEARINGS AND SECOND READINGS Second reading of an ordinance enacting Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail. of the Roanoke County Code to authorize a $25.00 booking fee for administrative processing of prisoners into the Roanoke County jail. (Brent Robertson, Budget Director) 2. Second reading of an ordinance enacting Section 2.9. Court Costs for Courthouse Security. of the Roanoke County Code to authorize a $5.00 court cost for individuals convicted in Roanoke County courts to fund courthouse security personnel. (Brent Robertson, Budget Director) V. CITIZENS' COMMENTS AND COMMUNICATIONS W. REPORTS AND INQUIRIES OF BOARD MEMBERS X. ADJOURNMENT 5 1 .w ACTION NO. ITEM NO. ~_-` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Certificate of recognition to Steven A. McGraw for being honored by the Madison Society of Political Science at Virginia Western Community College for his contributions to the community SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge £~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Madison Society of Political Science at Virginia Western Community College, a non- partisan political science/public administration student organization, recently recognized Steve McGraw for his contributions to the community. The Madison Society strives to promote understanding, interest and involvement in the political process. Also present at the meeting will be Katherine Sammons, President of the Madison Society, and Carl Heinz Wyzisk, Treasurer of the Madison Society and President of the Student Government at Virginia Western. N c-~ ~p~p ~f ~odltp~e CERTIFICATE OF RECOC~I~IITIOIY AWARDED TO ~'T'E~E~ .fie C~I~A For being honored by the Madison Society of Political Science Virginia Western Community College ~ The Madison Society of Political Science at Virginian Western Community College is an active, non-partisan political science/public administration oriented student organization which sponsors various public events. ~ The Madison Society strives to promote understanding, interest and involvement in the political system for students, faculty and the community. ~ The Madison Society chose to honor Steven A. McGraw, Roanoke County Clerk of Court, at their annual political appreciation dinner for his valuable contributions to the community and the college. ~ The Board of Supervisors congratulates Steven A. McGraw for being honored by the Madison Society and expresses their appreciation for his involvement in the community and college. Presented this 8th day of April, 2003 ~°~"--~ Jo h McNamara, Chairman Richard C. Flora, Vice-Chairman ~~ Michael W. Altizer ose h B. "Butch" Church H. Odell "Fuzzy" Minnix ACTION NO. ITEM NO. C. -a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Recognition of Budget Department for receiving the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for fiscal year 2002- 2003 APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has been awarded the Distinguished Budget Presentation Award for the budget document for fiscal year beginning July 1, 2002 and ending June 30, 2003. This award is the highest form of recognition in government budgeting. The award was established in 1984 and recognizes exemplary budget documentation by state and local governments. Each budget document is evaluated using a comprehensive evaluation checklist by three independent reviewers who are members of GFOA's Budget Review Panel. Accepting the recognition will be Brent Robertson, Budget Director and Geraldine Barber, Assistant Director of Finance who formerly served as the Budget Administrator. Mr. Robertson will also introduce Chad Sweeney, the newly appointed Budget Administrator. ACTION NO. ITEM NO. C -?j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Proclamation declaring April 6 through April 12, 2003 as National Boys and Girls Club Week in the County of Roanoke SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge F/k County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This proclamation is to recognize the Boys and Girls Clubs for their efforts in providing diverse activities in the areas of character and leadership development, education and career development, health and life skills, the arts and sports, and fitness and recreation. Attending the meeting will be Becci Emanuelson, Development Director; Jim Barker, Board Member; and Monique Clayton and Mickey Hudson, Club Members. •- C-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 PROCLAMATION DECLARING APRIL 6 THROUGH APRIL 12, 2003, AS NATIONAL BOYS & GIRLS CLUB WEEK IN ROANOKE COUNTY WHEREAS, the young people of Roanoke, Virginia are tomorrow's leaders; and WHEREAS, many such young people need professional youth services to help them cope with a wide range of social and financial hardships; and WHEREAS, there are six Boys & Girls Club organizations in the Roanoke Valley/New River Valley - in Roanoke, Blacksburg, and Christiansburg -providing services to more than 1,500 young people annually; and WHEREAS, the Boys & Girls Clubs are at the forefront of efforts in providing diverse activities in the areas of Character and Leadership Development, Education and Career Development, Health and Life Skills, the Arts and Sports, and Fitness and Recreation; and WHEREAS, the Boys & Girls Club organizations in our state help ensure that our young people keep off the streets, offering them a safe and supportive place to go and providing them with quality programs; and WHEREAS, the Boys & Girls Clubs of Roanoke Valley will celebrate National Boys & Girls Club Week 2003 along with some 3,100 Clubs and more than 3.3 million young people nationwide. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize April 6 through April 12, 2003 as NATIONAL BOYS & GIRLS CLUB WEEK and call upon the citizens of the County of Roanoke to join in recognizing and commending the Boys & Girls Club organizations in our state for providing comprehensive, effective services to the young people in our communities. ACTION NO. A-040803-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request for approval of fiscal year 2003-2004 Cable Television budget SUBMITTED BY: Elaine Simpson Cable Access Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. Cable Television Staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. During 2002-2003, RVTV produced the following for the County: (51) Videos and Television Shows, and covered (24) Live Board Meetings. Examples of RVTV productions include: ADA, It's Good For Business and Roanoke County Schools - Specialfy Centers. RVTV monthly television shows include: Roanoke County Today, which highlights local government issues and events, and Accent Excellence, for the Roanoke County School System. During the past year, video production has increased by 11 %. The approximate rate for video production in the private sector is $1,000.00 per finished minute. Roanoke Valley Television produced a total of 102 Video Productions last year for the three localities and their school systems. FISCAL IMPACT: The total RVTV budget request is $273,614 of which Roanoke County's share is 40%, or $109,446. This is a $2,292 (2%) increase from last year's budget. The increase excluding Personal Services (Salaries, VRS, Dental) from last year's budget is none (0%). The total Franchise Fee paid by Cox to Roanoke County last year was $770,058. ALTERNATIVES: Alternative 1: Adopt the FY2003-2004 RVTV Operating Budget. Alternative 2: Do not adopt the FY2003-2004 RVTV Operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1, and approve the FY2003-2004 RVTV Operating Budget. VOTE: Supervisor Altizer motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Elaine Simpson, Cable Access Director Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council Carolyn Ross, Clerk, Vinton Town Council 2 ACTION NO. ITEM NO. [-` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request for approval of fiscal year 2003-2004 Cable Television budget SUBMITTED BY: Elaine Simpson Cable Access Director APPROVED BY: Elmer C. Hodge ~~"~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. Cable Television Staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. .~ During 2002-2003, RVTV produced the following for the County: (51) Videos and Television Shows, and covered (24) Live Board Meetings. Examples of RVTV productions include: ADA, It's Good For Business and Roanoke County Schools - Specialty Centers. RVTV monthly television shows include: Roanoke County Today, which highlights local government issues and events, and Accent Excellence, for the Roanoke County School System. During the past year, video production has increased by 11 %. The approximate rate for video production in the private sector is $1,000.00 per finished minute. Roanoke Valley Television produced a total of 102 Video Productions last year for the three localities and their school systems. FISCAL IMPACT: The total RVTV budget request is $273,614 of which Roanoke County's share is 40%, or $109,446. This is a $2,292 (2%) increase from last year's budget. The increase excluding Personal Services (Salaries, VRS, Dental) from last year's budget is none (0%). The total Franchise Fee paid by Cox to Roanoke County last year was $770,058. ALTERNATIVES: Alternative 1: Adopt the FY2003-2004 RVTV Operating Budget. Alternative 2: Do not adopt the FY2003-2004 RVTV Operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1, and approve the FY2003-2004 RVTV Operating Budget. ~_ i 2~,,~~ 9/a2P~y ~~ `~L ~V ~. `V `~ZuuuaeC 3 e 2003 - 2004 Operating Budget Proposal RVTV 2002 Productions Edited Videos Title ADA -It's Good For Business (3) Camp Roanoke PSAs Car Seat Safety PSA Citizen of the Year PSA City Schools -Convocation Address County Band & Choir Showcase DARE Camp Music Video Electives Options Employee Appreciation Music Video (Parks & Recreation) Fire & EMS Info Session (3) Focus on Crime Prevention HEAT Program PSA Human Resources Training Video Instructional Rain Barrel Lifted Water Restrictions Local VIP Marketing New Police Recruitment National VIP Marketing Online Library Service Online Library Service PSA Client Length Roanoke County 6:10 Roanoke County :30 each City of Roanoke :30 City of Roanoke :30 City Schools 30:00 County Schools 9:00 City of Roanoke 9:00 County Schools 6:00 City of Roanoke 18:00 City of Roanoke 1:00:00 Roanoke County 6:30 each City of Roanoke :30 Roanoke County 12:00 City of Roanoke 21:00 City of Roanoke 11:00 County Schools 5:30 City of Roanoke 12:00 County Schools 5:30 City/County 3:00 City/County :30 RVTV 2002 Productions Edited Videos Title Client Length Open Container PSA City of Roanoke :30 Renaissance Faire PSA Roanoke County :30 Roanoke County Orientation Roanoke County 20:00 (6) R.V.T.V. Station LD.'s City/County :10 each Specialty Centers County Schools 11:30 State of the City Address City of Roanoke 42:00 State of the County Address Roanoke County 51:30 (4) Substance Abuse PSAs County Schools :30 each Summer Reading Program PSA City of Roanoke :30 Survivor Saturday PSA City of Roanoke :30 Tons of Fun PSA Roanoke County :30 Vehicle Theft PSA City of Roanoke :30 Vinton Student Government Day Town of Vinton 14:30 Water Conservation Town of Vinton 3:00 (3) Water Conservation PSAs City of Roanoke :30 each Ei Total Title 12 12 12 11 3 2 1 2002 Shows Client Inside Roanoke City of Roanoke Roanoke County Today Roanoke County Spotlight On City Schools Roanoke City Schools Accent Excellence Roanoke County Schools Roanoke Talk City of Roanoke Roanoke County County of Roanoke Business Partners Roanoke County Connections County of Roanoke Total Productions Total Productions 102 Percentage City of Roanoke 49 48% Roanoke County 51 50% Time 28:50 each 26:50 each 25:00 each 25:00 each 29:00 each 29:00 each 29:00 Town of Vinton 2 2% E-i 2002 Meetings Totals 24 24 1 1 1 1 1 1 1 1 1 1 Meetings City Council Meetings Board of Supervisors Meetings Roanoke City Schools -School Board Interviews City Council Budget Meeting (Civic Center) City Police Department Accreditation Hearing City Neighborhood Status Report Meeting City Business Appreciation Breakfast City Community Relations Conference State of the City Address State of the County Address Roanoke County Investiture Ceremony Roanoke County Student Government Day RVTV Productions 2001 & 2002 2001 2002 Increase/Decrease Video Productions 44 49 +5 (+11%) Meetings 58 58 0 Shows 59 53 *-6 (-10%) * One show was cancelled this year, thus reflecting a decrease for this category. E-i RVTV Proposed 2003 - 2004 Budget 2002-2003 Budget Proposed Remaining Balance Expended 1010 Regular 142,397.00 146,668.00 65,349.40 54.11 (Actual 143,091 + 2.5%) 2100 FICA (Employer 7.65%) 10,893.00 11,220.00 5,281.53 51.51 2200 Retirement -VRS (7.5%) 10,680.00 11,000.00 5,314.32 50.24 2202 Deferred Comp Match 720.00 480.00 480.00 33.33 2300 Group Health Insurance 21,808.00 24,183.00 9,791.32 55.10 (Actual $24,183) 2310 Group Dental Insurance 946.00 904.00 575.68 39.15 2400 Life Insurance -VRS 1,282.00 .00 1,282.00 .00 3013 Professional Services -Other 25,000.00 26,000.00 11,357.80 54.57 (Closed Captioning, Dubbing etc.) 3202 Repairs (Office Equipment) 100.00 .00 100.00 .00 3204 Repairs Vehicles (By Garage) 300.00 300.00 ZO1.50 32.83 3209 Repairs (Other Equipment) 2,000.00 2,000.00 1,545.62 22.72 3305 Maintenance Service Contracts 720.00 2,220.00 182.88 74.60 (Telephone &Non-Linear Editing) 5210 Postage 200.00 150.00 155.02 22.49 5230 Telephone 5,000.00 4,150.00 3,219.58 35.61 5235 Cellular Phones 350.00 480.00 168.45 51.87 5236 Pager Services 288.00 243.00 203.81 29.23 5305 Motor Vehicle Insurance (+ 5%) 1,300.00 1,365.00 1,300.00 .00 5308 General Liability Insurance 2,121.00 2,121.00 1,571.00 25.93 5410 Lease/Rent of Equipment 800.00 800.00 443.00 44.63 5420 Lease/Rent of Buildings 29,880.00 29,880.00 14,940.06 50.00 5501 Travel (Mileage) 200.00 200.00 127.85 36.08 5504 Travel (Convention & Conf.) 200.00 .00 200.00 .00 5520 Dinner Meetings & Luncheons 150.00 150.00 73.00 51.33 5540 Training & Education 200.00 .00 200.00 .00 5801 Dues & Association Membership 350.00 300.00 313.24 10.50 6010 Office Supplies -General 1,100.00 900.00 752.38 31.60 6013 Small Equipment & Supplies 2,500.00 2,500.00 755.62 69.78 6014 Video Supplies 5,000.00 4,500.00 3,313.44 33.73 6080 Gas, Oil & Grease 600.00 600.00 386.34 35.61 6091 Tires, Tubes Parts 300.00 300.00 251.44 16.19 6202 Subscriptions (Internet) 500.00 .00 282.50 43.50 Total $267,885.00 $273,614.00 $130,118.78 51.43 Increase from last year: $5,729.00 or 2% Increase Excluding Personal Services (Salaries, Dental etc.) is none (0%) * Year to Date Expenditures For the 06 Month Period Ended 12/31/02 E-i RVTV Financial Report Current Account Balances as of December 31, 2002 213200 (Operating Budget) ................................................................. $130,118.78 213300 (Cox Cable Capital Grant) ...................................................... $116,268.42 213500 (RVTV Year-End Rollover Account) .................................... $147,287.37 Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which will be used for capital purchases after the Capital Grant from Cox is depleted. ~~ Cox Communications 2002 Franchise Fees Cox Communications paid a 5% franchise fee to the local governments in 2002 which totaled $1,925,146.00 The local governments have informally agreed to allocate up to 20% of the franchise fees collected to the RVTV Operating Budget. For the coming year, that amount would be $385,029.00 RVTV is requesting a budget of $273,614.00 which is $111,415.00 less than that amount. Cox calculates the percentage of subscribers (December 31, 2002) in each locality as follows: Locality Subscribers Percentage City 32,295 55% County 23,724 40% Vinton 2,738 5% Based on those figures, each locality's contribution to an Operating Budget of $273,614.00 would be as follows: 2002 - 2003 Budget 2003 - 2004 Budget City $147,337 $150,488 County $107,154 $109,446 Vinton $13,394 $13,681 ACTION NO. A-040803-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request to approve projects for fiscal year 2003-2004 Virginia Department of Transportation (VDOT) revenue sharing program. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Transportation (VDOT) annually provides localities the opportunity to receive state matching funds for the construction, maintenance, and improvement to primary and secondary roads in the state's highway system. The Commonwealth of Virginia provides $15,000,000 for the matching program and limits localities to $500,000 each. However, if fewer or more than 20 counties participate, our share of money will be reduced/increased proportionately. The Revenue Sharing Program for FY 2003-2004 contains 34 projects totaling $1 million in construction improvements. County and VDOT staff presented these projects with maps and justifications for inclusion in the Revenue Sharing Program for FY 2003-2004 at the February 25, 2003 Board of Supervisors work session Receiving no requests to modify or change the priority list, staff is requesting the Board to approve the priority list for the FY 2003-2004 Revenue Sharing Program. FISCAL IMPACT: The funding is currently shown in the Department of Community Development operating budget for FY 2003 - 2004. ALTERNATIVES: 1. Approve the project list and authorize the County Administrator to sign the Letter of Intent and defer appropriation of the funds ($500,000) until July 1, 2003. 2. Decline to participate in the Revenue Sharing Program for fiscal year 2003-2004. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation 2 e '~ ACTION NO. ITEM NO. ~ -~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Request to approve projects for fiscal year 2003-2004 Virginia Department of Transportation (VDOT) revenue sharing program. Arnold Covey Director of Community Development Elmer C. Hodge ~'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Transportation (VDOT) annually provides localities the opportunity to receive state matching funds for the construction, maintenance, and improvement to primary and secondary roads in the state's highway system. The Commonwealth of Virginia provides $15,000,000 for the matching program and limits localities to $500,000 each. However, if fewer or more than 20 counties participate, our share of money will be reduced/increased proportionately. The Revenue Sharing Program for FY 2003-2004 contains 34 projects totaling $1 million in construction improvements. County and VDOT staff presented these projects with maps and justifications for inclusion in the Revenue Sharing Program for FY 2003-2004 at the February 25, 2003 Board of Supervisors work session Receiving no requests to modify or change the priority list, staff is requesting the Board to approve the priority list for the FY 2003-2004 Revenue Sharing Program. i FISCAL IMPACT: -~ The funding is currently shown in the Department of Community Development operating budget for FY 2003 - 2004. ALTERNATIVES: 1. Approve the project list and authorize the County Administrator to sign the Letter of Intent and defer appropriation of the funds ($500,000) until July 1, 2003. 2. Decline to participate in the Revenue Sharing Program for fiscal year 2003-2004. STAFF RECOMMENDATION: Staff recommends alternative 1. 2 ~--. ~... ::,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION 040803-3 APPROVAL AND ADOPTION OF THE SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2003-2009 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2003-2004. WHEREAS, a public hearing was held on March 25, 2003 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2003-2009; and the adoption of the funding for Fiscal Years 2003-2004; and WHEREAS, the Board of Supervisors does hereby approve the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2003-2009 and allocations for Fiscal Years 2003-2004 as set out on the attached Secondary System Construction program. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Secondary Road System Six year Construction Plan for Roanoke County for Fiscal Years 2003-2009 by the Clerk to the Board. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~112~ LLl- ~ ~~~~~1~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 040803-3 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 8, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 2 - ~. ACTION NO. ITEM NO. ~-?~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request to adopt the Secondary System Six-Year Construction Plan for fiscal year 2003 through 2009 and the allocation of funds for fiscal year 2003-04. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with Section 33.1-70.01 of the Code of Virginia, as amended, the Board of Supervisors is required to conduct a public hearing on the Secondary Road System Six- Year Construction Plan to receive public comments. This plan was developed jointly with the Virginia Department of Transportation and County staff. The projects identified are the result of reviewing the current construction plan and requests received by both County citizens and the Board of Supervisors during the past. The plan before the Roanoke County Board of Supervisors was presented to you at a work session on February 25, 2003. At the work session, County staff reviewed the projects and explained the distribution of this year's allocation of approximately $3.2 million among the three funding categories (Countywide Items, Incidental Construction and Numbered Projects). Because of last year's reduction in funding by the Commonwealth Transportation Board, no new projects funded out of this year's allocation were added to the plan. On March 25, 2003 the Board of Supervisors held the Public Hearing on the Six-Year Secondary Road Construction Plan for 2003-2009 and the allocation of funds for FY 2003-2004. Receiving no public comments, staff is requesting the Board of Supervisors to adopt the Six-Year • ,~- -",.~ Secondary Road Construction Plan for 2003-2009 and the allocation of funds for FY 2003- 2004. FISCAL IMPACT: None ALTERNATIVES: 1. Adopt the Six-Year Secondary Road Construction Plan for fiscal year 2003-2009 and the allocation of funds for fiscal year 2003-2004. 2. Do not adopt the Six-Year Secondary Road Construction Plan for fiscal year 2003-2009 and the allocation of funds for fiscal year 2003-2004. STAFF RECOMMENDATION: Staff recommends alternative 1. 2 ,~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003. RESOLUTION APPROVAL AND ADOPTION OF THE SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2003-2009 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2003-2004. WHEREAS, a public hearing was held on March 25, 2003 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2003-2009; and the adoption of the funding for Fiscal Years 2003-2004; and WHEREAS, the Board of Supervisors does hereby approve the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2003-2009 and allocations for Fiscal Years 2003-2004 as set out on the attached Secondary System Construction program. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Secondary Road System Six year Construction Plan for Roanoke County for Fiscal Years 2003-2009 by the Clerk to the Board. ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: April 8, 2003 AGENDA ITEM: First Reading of Ordinance Extending the Franchise Agreement of Cox Cable to operate a cable television system in Roanoke County for a period of Six (6) Months SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 23, 1999, the Board of Supervisors of Roanoke County adopted an ordinance granting anon-exclusive cable franchise to Cox Cable Roanoke, Inc. the predecessor-in- interest to Cox Com, Inc. d/b/a/ Cox Communications Roanoke ("Cox"). This franchise was granted for 12 years. Over the past several months the County's negotiating team has been meeting with representatives of the City of Roanoke, the Town of Vinton and Cox to develop a new franchise agreement. Recently, the parties have negotiated an agreement in principle. Since the current franchise agreement will expire on April 30, 2003, staff is requesting that the Board adopt this ordinance to extend the Cox Cable television franchise for a period of six months so that the negotiations can be completed and a new franchise agreement drafted. The first reading of the ordinance is scheduled for April 8, 2003. The second reading and public hearing is scheduled for April 22, 2003. FISCAL IMPACT: None anticipated at this time. However, we have retained the assistance of outside experts to assist us in certain aspects of these negotiations. ~-1 STAFF RECOMMENDATION: Staff recommends that the Board approve the attached ordinance, extending the current franchise agreement for 6 months. 2 G-` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE EXTENDING THE FRANCHISE OF COX CABLE TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6) MONTHS WHEREAS, by Ordinance 42391-15, adopted April 23, 1991, the Board of Supervisors of Roanoke County, Virginia, authorized the grant of anon-exclusive cable franchise to Cox Cable Roanoke, Inc., the predecessor-in-interest to Cox Com, Inc. d/b/a Cox Communications Roanoke ("Cox"), such franchise being embodied in a Cable Television Franchise Agreement by and between the County of Roanoke and Cox, dated as of May 1, 1991; and WHEREAS, negotiations are currently under way between Cox and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about April 30, 2003; and WHEREAS, Cox is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on April 8, 2003, and the second reading and public hearing of this ordinance was held on April 22, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 G-~ 1. That in order to permit Cox Com, Inc. d/b/a Cox Communications Roanoke to continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, on and after May 1, 2003, and to prevent any interruption of cable television services to customers of Cox Cable for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of six (6) months beginning at 12:00, midnight, on May 1, 2003, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Cox Cable, in Ordinance 42391-15, adopted April 23, 1991; and 2. This ordinance shall be in full force and effect from its passage. 2 .. ,,~- ACTION NO. ITEM NO. (~~- -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: First reading of an ordinance to vacate a portion of a sanitary sewer easement crossing Lot 3, Section No. 4, "Orchard Park" SUBMITTED BY: Arnold Covey Department of Community Development Director APPROVED BY: Elmer C. Hodge tr/y County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On behalf of Timothy B. Boitnott, property owner, Fralin and Waldron, Inc. is requesting the vacation of a portion (3.0' x 24.0') of a Sanitary Sewer Easement crossing Lot 3, Section No. 4, "Orchard Park" created in Plat Book 23, Page 165; said portion is shown on the attached plat. Due to an error by the foundation contractor employed by Fralin and Waldron, Inc., the house now owned by Mr. Boitnott was inadvertently built in the easement. Mr. Boitnott proceeded with the closing and possession of the home based on the understanding from County staff that the encumbered portion of the easement would be vacated by the County. The Utility Department has reviewed this request and has no objections. FISCAL IMPACT: Fralin and Waldron, Inc. will incur all costs associated with the vacation of a portion of this Sanitary Sewer Easement. ..E• . ~--a ALTERNATIVES: Vacate the portion of the Sanitary Sewer Easement as shown on the attached plat. 2. Deny the vacation of the Sanitary Sewer Easement as shown on the attached plat. STAFF RECOMMENDATION: County staff recommends Alternative 1. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 3 (TAX MAP NO. 40.05-8-03), OWNED BY TIMOTHY B. BOITNOTT, DEDICATED BY SUBDIVISION PLAT FOR SECTION NO. 4, ORCHARD PARK, RECORDED IN PLAT BOOK 23, PAGE 165, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 23, page 165, atwenty-foot (20') sanitary sewer easement was dedicated and shown across Lots 3 and 4, being designated therein as "20' S.S.E."; and, WHEREAS, Timothy B. Boitnott is the owner of Lot 3, Section 4, Orchard Park; and, WHEREAS, the owner and the developer, Fralin and Waldron, Inc., have discovered that the residential structure located thereon encroaches into the sanitary sewer easement; and, WHEREAS, the owner and the developer, as the Petitioners, have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the existing sanitary sewer easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 8, 2003; the public hearing and second reading of this ordinance was held on April 22, 2003. 1 G- ~. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a 20' sanitary sewer easement across Lot 3, Section No. 4, Orchard Park (Tax Map No. 40.05-8-03), being designated and shown as " 3.0' x 24.0' Portion of Sanitary Sewer Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on "PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the aforesaid Clerk's Office in Plat Book 23, page 165, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). 2 NOTES: 1.Owner of Record Lat 3: Timothy B. Boitnott Instrument No. 200121706 Tax Map No. 40.05-8-03 Plat: P.B. 23, Pg. 165 2. The subJect property 15 located in flood insurance zone X' a5 designated by F.E.M.A and Shown on Panel No. 5116100026 D, dated October 15,1993. Zone'7C' is determined to be outside 500 year floodplain. FARMHOUSE LANE 5~9°25'28"E, 95.00' ' ~ ~ I ~ ~ ------- ic~- ~,-- ---- ~ ---- I ~~ ~~ ~ ~ K3 fig., ~ I ~ ~ I ~ __ _ .. ,., A c ~~ ~ I . A ~ I j~ S d) W ~ ~r Iw ~ IN Lot 4 to ;~ ~~ I ~ O `~ ~Z o f lam; 5. 100 YEAR FLOODPLAIN ~ LUMSDEN A550CIATES, P.C. (SEE P.B. 23, Pg. 165) ----~_ ~ ~ Natural Watercourse ` ------_ - ~_ _20~ Sanitary Sewer Easement ~ Lot 5 ~ ;Showing the Vacation of a Portion of a ~~3`2°°'3 ~ Sanitary Sewer Easement Across ~4RL E. ROZ ~~- Lot 3, Section No. 4, "ORCHARD i'A1ZK" No. 5918 Farmhouse Lane 13' Hoflin5 Magisterial District ~°~`~ Roanoke County, Virginia 1"- o' 6' Porch (~'~) 231.58' To P.I. At HUNTRIDGE ROAD - - ~ 15' Public Utility Easement 30' ~ 1-STORY VINYL m ~ DWELLING ' ~ N0.5918 iZ.S' , 41.5' ~}. LOt 2 CO ~ Conc. Patlo ~ °~ 26.2' 14.8' ~ 24.9' ~ 3~0' x 24.0' Portion of Sanitary Sewer, Easement ~ To Be Vacated o 15' ~ -- NOTE: Dwelling Encroached 2.5' ~ I Into Existing Easement I ~ LOT 3 _~ - 0.373 ACRES ~ ~ ~ '~~: _ ~` •,.` Variable Width Drainage Easement ~~ _ N60?49'54"W, 95.03' ~ _ 10' Pvt. ---~~ ~ ~ ~ \ i "ORCHARD PARK" ~ - SECTION 3 ~ ~ Lot 7 Lot 9 P.B. 22, PG. 6 ~ _ _ _ _ Lot~6 ~ Map For NTH oA~ ROANOKE COUNTY Colonial Lands GRAPHIC SCALE -3 SURVEYING & MAPPING 5547 Winesap Drive, Roanoke, Virginia 24019 30 O I 30 60 90 Phone:540-977-65D1 FAX:540-977-3377 tProJect ID: O1rc01 DATE: 12/05/2002 G-a EXHIBIT A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE 040803-4 AMENDING ARTICLE 111, SEWER USE STANDARDS, OF CHAPTER 18. SEWERS AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Section 18-163 of Article III. Sewer Use Standards of Chapter 18. Sewers and Sewage Disposal be, and hereby is, amended to read and provide as follows: Sec. 18-163. Measurement, sampling, etc., and report of discharges (a) The owner of each facility discharging other than normal wastewater or discharging Group A wastewater shall upon the written request of the control authority submit monthly, or at such other frequency as may be required by the control authority, to the county, on forms supplied by the county, a certified statement of the quantities of its wastes discharged into the sewers and sewage works of the county or into any sewer connected therewith. Copies of pertinent water bills may be required to be submitted with the above statement. Such documents shall be filed with the county not later than the tenth day of the following month. A separate statement shall be filed for each industrial plant. The total quantities of wastes to be measured and certified by the person so discharging shall be established by the control authority and shall, as a minimum, include: (1) Liquid in gallons (2) Five-day BOD in pounds. (3) Suspended solids in pounds, on a dry solids basis. (4) Total phosphorus in pounds. (5) Total Kjeldahl nitrogen in pounds. (6) COD in pounds. (b) Unless otherwise provided, each measurement, test, sampling, or analysis required to be made hereunder shall be made in accordance with 40 C.F.R. Part 136, as amended. (c) In order to provide for accurate sampling and measurement of industrial wastes, each person discharging Group A wastewater, or other regulated wastewater if deemed necessary by the Control Authority shall provide and maintain, on each of its industrial waste outlet sewers, a large manhole or sampling chamber to be located outside or near its plant boundary line, where feasible. If inside the plant fence, there shall be a gate near the sampling chamber with a key furnished to the county. There shall be ample room 1 provided in each sampling chamber to enable convenient inspection and sampling by the county. In order to meet the intent of this ordinance, and to minimize disruption of developed property, all non-residential users or facilities shall be required to install a sampling chamber on its outlet sewer for all new facilities, remodeling of existing facilities, change in use, or upon the control authority detecting any violation of this article. (d) Each sampling chamber shall contain a Parshall flume, accurate weir or similar device, with a recording and totalizing register for measurement of the liquid quantity; or the metered water supply to the industrial plant may be used as the liquid quantity, where it is substantiated that the metered water supply and waste quantities are approximately the same, or where a measurable adjustment can be made in the metered supply to determine the liquid quantity. (e) , Composite samples shall consist of samples taken at least every hour for the time period required by the facility's permit using flow proportional or timed composite sample collection methods. Such samples shall be properly refrigerated. For oil and grease, pH, phenols, cyanide, volatile toxic organic and other appropriate pollutants, property grab sampling shall be performed. Such sampling shall be repeated on as many days as necessary to insure representative quantities for the entire reporting period. Industrial plants with wide fluctuations in quantities of wastes shall provide an automatic sampler paced automatically by the flow-measuring device. (f) Minimum requirements for representative quantities under this section shall include reevaluation during each twelve (12) month period. The determination of representative quantities shall include not less than seven (7) consecutive days of twenty-four (24) hour composite samplings, taken during periods of normal operation, together with acceptable flow measurements. The frequency of sampling, sampling chamber, metering device, sampling methods and analyses of samples shall be subject, at any time, to inspection and verification by the county. Sampling and measuring facilities shall be such as to provide safe access for authorized personnel of the county for making such inspection and verification. (g) Plans for sampling chambers, with their locations shown on a site plan, shall be submitted to the county for approval. (h) All owners of facilities governed by this section shall also comply with any applicable monitoring requirements and regulations established by the control authority which are hereby incorporated by reference. (i) All owners of facilities governed by this article shall comply with the applicable requirements of 40 C.F.R. 403.12, as amended, which is incorporated by 2 reference herein, as amended including, without limitation, the signatory, certification and record keeping requirements of 40 C.F.R. 403.12(c), (d), (i), and (I). All records shall be retained for a minimum of three (3) years and this retention period shall be extended during litigation or upon request of the control authority. (j) Sampling for discharge limit compliance shall. be taken at the sampling chamber without any dilution factor except for properly classified categorical or significant users. (k) Sampling for prohibited materials may be collected at either the sampling chamber or end of process to determine the absence of the prohibited material. This ordinance shall be in full force and effected from and after its passage. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: 11~II ~) ~(~/1'i~ ~ Diane S. Childers Clerk to the Board of Supervisors 3 cc: File Gerald Holt, Sheriff Paul Mahoney, County Attorney ('irrnit C'nnrt Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Skip Burkart, Judge Theresa A. Childress, Clerk Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 4 ACTION NO. ITEM NO. }~} -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Second reading of an ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985 SUBMITTED BY: Gary Robertson, P.E. Utility Director APPROVED BY: Elmer C. Hodge Z`'y~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 1994 Sewage Treatment Agreement between Roanoke City and Roanoke County requires the County to adopt such ordinances and regulations that conform to those adopted by the City as they pertain to Sewer Use Standards. Recent requirements of the Department of Environmental Quality (DEQ) in conjunction with the sewage treatment plant permit re-issuance have required Roanoke City to amend their Sewer Use Standards. By Ordinance Number 36147-120202 dated December 2, 2002, Roanoke City amended their ordinance to include the provisions of the attached proposed amendment to the Roanoke County Sewer Use Standards. Attached is the proposed amendment to the Roanoke County Sewer Use Standards that is required so that the County Ordinance conforms to the form and intent of the Roanoke City Ordinance. Section 163 (a) and (e) of the Ordinance is amended to clarify administrative and technical procedures for wastewater sampling. The first reading of this ordinance was held on March 25, 2003. i+-i FISCAL IMPACT: No fiscal impact is anticipated. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends adoption of the ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985 . N-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE AMENDING ARTICLE III, SEWER USE STANDARDS, OF CHAPTER 18. SEWERS AND SEWAGE DISPOSAL OF THE ROANOKE COUNTY CODE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Section 18-163 of Article III. Sewer Use Standards of Chapter 18. Sewers and Sewage Disposal be, and hereby is, amended to read and provide as follows: Sec. 18-163. Measurement, sampling, etc., and report of discharges (a) The owner of each facility discharging other than normal wastewater or discharging Group A wastewater shall upon the written request of the control authority submit monthly, or at such other frequency as may be required by the control authority, to the county, on forms supplied by the county, a certified statement of the quantities of its wastes discharged into the sewers and sewage works of the county or into any sewer connected therewith. Copies of pertinent water bills may be required to be submitted with the above statement. Such documents shall be filed with the county not later than the tenth day of the following month. A separate statement shall be filed for each industrial plant. The total quantities of wastes to be measured and certified by the person so discharging shall be established by the control authority and shall, as a minimum, include: (1) Liquid in gallons (2) Five-day BOD in pounds. (3) Suspended solids in pounds, on a dry solids basis. (4) Total phosphorus in pounds. (5) Total Kjeldahl nitrogen in pounds. (6) COD in pounds. (b) Unless otherwise provided, each measurement, test, sampling, or analysis required to be made hereunder shall be made in accordance with 40 C.F.R. Part 136, as amended. (c) fn order to provide for accurate sampling and measurement of industrial wastes, each person discharging Group A wastewater, or other regulated wastewater if deemed necessary by the Control Authority shall provide and maintain, on each of its industrial waste outlet sewers, a large manhole or sampling chamber to be located outside or near its plant boundary line, where feasible. If inside the plant fence, there shall be a gate near the sampling chamber with a key furnished to the county. There shall be ample room 1 ~-}~ I provided in each sampling chamber to enable convenient inspection and sampling by the county. In order to meet the intent of this ordinance, and to minimize disruption of developed property, all non-residential users or facilities shall be required to install a sampling chamber on its outlet sewer for all new facilities, remodeling of existing facilities, change in use, or upon the control authority detecting any violation of this article. (d) Each sampling chamber shall contain a Parshall flume, accurate weir or similar device, with a recording and totalizing register for measurement of the liquid quantity; or the metered water supply to the industrial plant may be used as the liquid quantity, where it is substantiated that the metered water supply and waste quantities are approximately the same, or where a measurable adjustment can be made in the metered supply to determine the liquid quantity. (e) S•ae~~#afl--bv +~Lor, o~ioni hn~ it e Composite samples shall consist of samples taken at least every hour for the time period required by the facility's permit using flow proportional or timed composite sample collection methods. Such samples shall be properly refrigerated. For oil and grease, pH, phenols, cyanide, volatile toxic organic and other appropriate pollutants, property grab sampling shall be performed. Such sampling shall be repeated on as many days as necessary to insure representative quantities for the entire reporting period. Industrial plants with wide fluctuations in quantities of wastes shall provide an automatic sampler paced automatically by the flow-measuring device. (f) Minimum requirements for representative quantities under this section shall include reevaluation during each twelve (12) month period. The determination of representative quantities shall include not less than seven (7) consecutive days of twenty-four (24) hour composite samplings, taken during periods of normal operation, together with acceptable flow measurements. The frequency of sampling, sampling chamber, metering device, sampling methods and analyses of samples shall be subject, at any time, to inspection and verification by the county. Sampling and measuring facilities shall be such as to provide safe access for authorized personnel of the county for making such inspection and verification. (g) Plans for sampling chambers, with their locations shown on a site plan, shall be submitted to the county for approval. (h) All owners of facilities governed by this section shall also comply with any applicable monitoring requirements and regulations established by the control authority which are hereby incorporated by reference. (i) All owners of facilities governed by this article shall comply with the applicable requirements of 40 C.F.R. 403.12, as amended, which is incorporated by 2 µ~ reference herein, as amended including, without limitation, the signatory, certification and record keeping requirements of 40 C.F.R. 403.12(c), (d), (i), and (I). All records shall be retained for a minimum of three (3) years and this retention period shall be extended during litigation or upon request of the control authority. Q) Sampling for discharge limit compliance shall be taken at the sampling chamber without any dilution factor except for properly classified categorical or significant users. (k) Sampling for prohibited materials may be collected at either the sampling chamber or end of process to determine the absence of the prohibited material. This ordinance shall be in full force and effected from and after its passage. 3 r ~ ~_` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE 040803-5 AUTHORIZING THE DEDICATION OF A COUNTY WELL LOT AT WHISPERING PINES PARK FOR THE BENEFIT OF THE VIRGINIA DEPARTMENT OF HEALTH WHEREAS, the County of Roanoke owns a certain well lot which its Utility Department is desirous of putting into service for the County's water system; and WHEREAS, prior to issuing a permit for the operation of any well lot by a locality, the Department of Health requires that said lot be dedicated exclusively for use as a well lot and not for human habitation or other activity which might pose a danger of contamination to that source of water. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the dedication of the hereinafter-described real estate was held on March 25, 2003. A second reading on this matter was held on April 8, 2003. 2. That the dedication of the following well lot exclusively for water supply use and to the exclusion of human habitation or other sources of contamination is hereby authorized and approved: 0.230 acres in Whispering Pines Park situated along Absalom Smith Road (VA Secondary Route 912) Catawba Magisterial District as shown on the attached plat (Exhibit A). 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke 1 County as are necessary to accomplish the dedication of this well lot, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~ ~~~~~ Diane S. Childers Clerk to the Board of Supervisors cc: File Pete Haislip, Director, Parks, Recreation & Tourism Gary Robertson, Director, Utility William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 1~ u ~rO~A AND r0 Ar Rr~: #311 S ~6710p. ~- '~ ~A '~ 300.0p rax #rs.ol-ol-70 PROPERTY OF THE BOARD OF SUPERVISORS, OF ROANOKE COUNTY, VIRGINIA D.B. 1234, PG. 568 N.shibit A ~' ~~ ~~R~Nia~M SM/ '~ ~ - SECONOgR1, Ty RQ <ss• Riw~ RO~'~ ~s12 AD EXISTING TRAIL el ~_ -__-~`_ ~I - - / O ~ I r I r I I ~ t I i I ~ ~ I I f I 1 o WELL LOT ~ 1 o cL ~ ~ PROPOSED /x WELL HOUSE ° p ~ o ,, ~ I W i , I I h y I I ~, ~' o~_____ I - ___ , _ O ----- l -- } / l 0. ~ ~ ~ ~ ~+ N 6>~3~ / ~ \ ~ ~ ` -mow 100 ~ ~ ~~ ~ 0 ~ i c__ ~ o ' ~- , EXISTING SHELTER ~ ~ ~ ~ ~ ~ r I l ~ ~ ~ - Bq £xisr. ~ SK£~AG~ ~ ' - I OOURT ~ - ~ , lr ~ I >FNN8 BURT ~~r '~~ r ~'- ~ - ! 383 0 p, VINCENT K. LUMSDEN No. 14286 TAX X16.03-01-46 PROPERTY OF ROANOKE LODGE NO. 284 D.B. 1008, PG. 464 ~~ NOTES• PLAT SHOWING 1. THIS PLAT JS BASED ON A CURRENT FIELD SURVEY. WELL LOT 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST EASEMENTS OR (0.230 ACRES) ENCUMBRANCES WHICH AFFECT THE SUBJECT PROPERTY ?NAT ARE NOT SHOWN HEREON. PROPERTY OF 3. THIS PROPERTY DOES NOT L!E tMTN1N THE LIMITS OF THE 100 THE BOARD OF SUPERVISORS YEAR FLOOD PLAIN AS DESIGNATED BY F.E.M.A. .THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAPS OF ROAN.OKE COUNTY, VIRGINIA AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATJONS. SITUATED ALONG ABSALOM SMITH ROAD SEE COMMUNITY PANEL NUMBER 510190 0017 D, (VIRGINIA SECONDARY ROUTE #992) DATED OCTOBER 15, 1993. CATAWBA MAGISTERIAL DISTRICT 4. THE LINES BETWEEN CORNERS A THROUGH D TO A ARE ESTABLISHED FOR WELL LOT DEDICATION PURPOSES ONLY. ROANOKE. COUNTY, VIRGINIA °A'~~ 2s APRIL 2002 LUMSDEN ASSOCIATES, P.C. scALE: ENGINEERS-SUR,VEYORS-PLANNERS 1" = 50' ROANOKE, VIRGINIA COMM. NO.: 02-083 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 +~~ ~~~ ~. P.O. BOX 20669 FAX: (540) 772-9445 ~~ O~ 2 Q- 4 IJ ~ N m TAX X16.03-Di-05 PROPERTY OF THE BOARD OF SUPERVISORS, OF ROANOKE COUNTY, VIRGINIA G' i .r ACTION NO. ITEM NO. ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Second reading of an ordinance authorizing the dedication of a County well lot at Whispering Pines Park for the benefit of the Virginia Department of Health SUBMITTED BY: Pete Haislip Director of Parks, Recreation & Tourism APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Parks, Recreation, and Tourism, in a cooperative venture with Mason's Cove Recreation Club, is seeking to provide water service at Whispering Pines Park. The process involves dedication of a `well lot' for the development of the water system. Health Department regulations require a protective area around the well to prevent potential contamination to the well site. The well lot lies wholly within Park boundaries and will not adversely affect any Park activity. The water service will provide drinking fountains, yard hydrants, and serve the future restroom/concession operation. Service will be extended to the softball field, baseball field and the picnic shelter as funding becomes available. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the ordinance authorizing the dedication of a well lot in Whispering Pines Park. Alternative 2: Do not approve the dedication of the well lot. -a. STAFF RECOMMENDATION: Staff recommends Alternative 1, approval of the ordinance authorizing the dedication of a well lot in Whispering Pines Park. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE AUTHORIZING THE DEDICATION OF A COUNTY WELL LOT AT WHISPERING PINES PARK FOR THE BENEFIT OF THE VIRGINIA DEPARTMENT OF HEALTH WHEREAS, the County of Roanoke owns a certain well lot which its Utility Department is desirous of putting into service for the County's water system; and WHEREAS, prior to issuing a permit for the operation of any well lot by a locality, the Department of Health requires that said lot be dedicated exclusively for use as a well lot and not for human habitation or other activity which might pose a danger of contamination to that source of water. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the dedication of the hereinafter-described real estate was held on March 25, 2003. A second reading on this matter was held on April 8, 2003. 2. That the dedication of the following well lot exclusively for water supply use and to the exclusion of human habitation or other sources of contamination is hereby authorized and approved: 0.230 acres in Whispering Pines Park situated along Absalom Smith Road (VA Secondary Route 912) Catawba Magisterial District as shown on the attached plat (Exhibit A). 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke ..~.~ County as are necessary to accomplish the dedication of this well lot, all of which shall be upon form approved by the County Attorney. • u • -~ TO ~q. sFC, S T ~N~ TO CATq~q #311 OON E ~.' 30 p 0p. TAX #16.01-01-70 PROPERTY OF THE BOARD OF SUPERVISORS, OF ROANOKE COUNTY, VIRGINIA D.B. 1234, PG. 568 N~chibit A qL0 ~~/''G/qqq ~ SM~ r °NR RY R UrF RQgO /w~ #s12J EXISTING TRAIL Q --~~~- ~I f~ / O _1p~oo, ~ ~ I p / ~ 1 ! i ~ r ~ ~ ~ i ~ i ~ i 1 i 1 o WELL LOT ~ I c~ ~ PROPOSED ~ /r WELL HOUSE p Io h~ ~ W ~ ~ ' ~ h Q / ,O/ p r ~ ~ / i ~/ 2 3 ___ °0- / I / ~ _ p ---__ t _ N 76 03 / ~ ~ ~ 0 ` W ~ -~ 1pp0 , -, ~ ', ~ po p \ r__~_ ~ o ~/ , o EXISTING SHELTER ~ i~ ~' ~ ~ Imo,, i '~~ i i`'~- ~ Kf~ALC ~ '~-_ ~ GOI/RT i ~ ' ti % ~ rE'A/ y8'l'~~~URT ~t _, ~ i ` ` ~ J ~ , ,_ ~ NT6=o0p ~ ,- ``y~ N~ 3g30p, rax ,y1s.o3-oi-4s PROPERTY OF ROANOKE LODGE NO. 284 D.B. 1008, PG. 464 L~ VINCENT K. Z' LUMSDEN D No. 1428B NOTES: PLAT SHOWING 1. THIS PLAT IS BASED ON A CURRENT FIELD SURVEY. WELL LOT 2. TN1S PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST EASEMENTS OR (0.230 ACRES) ENCUMBRANCES WHICH AFFECT THE SUBJECT PROPERTY THAT ARE NOT SHOWN HEREON. PROPERTY OF 3. THIS PROPERTY DOES NOT LIE WITHIN THE LIMITS OF THE 100 THE BOARD OF SUPERVISORS YEAR FLOOD PLAIN AS DESIGNATED BY F.E.M.A. .THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAPS OF ROANOKE COUNTY, VIRGINIA AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. SITUATED ALONG ABSALOM SMITH ROAD SEE COMMUNITY PANEL NUMBER 510190 0017 D, (VIRGINIA SECONDARY ROUTE #912) DATED OCTOBER 15, 1993. CATAWBA MAGISTERIAL DISTRICT 4. THE LINES BETWEEN CORNERS A THROUGH D TO A ARE ESTABLISHED FOR WELL LOT DEDICATION PURPOSES ONLY. ROANOKE. COUNTY, VIRGINIA DATE: SCALE: COMM. NO.: CADD FILE: 26 APRIL 2002 LUMSDEN ASSOCIATES, P.C. 1" = 50° ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 02-083 F:\2002\02083\ENG\02083BAS1 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIRGINIA 24018 E-MAIL: MAIL®LUMSDENPC.COM ~~ O C~ za ¢~ o~ N O TAX #16.03-01-05 PROPERTY OF THE BOARD OF SUPERVISORS, OF ROANOKE COUNTY, VIRGINIA ACTION NO. ITEM NO. ~. ~ -y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) Marie Papp, representing the Hollins District, has resigned from the Commission. Members of the commission are looking for a citizen to fill this vacancy and will make a recommendation. There is no term limit for this appointment. 2. LEAGUE OF OLDER AMERICANS ADVISORY BOARD The three-year term of Elizabeth Bogle expired on March 31, 2003. This appointment is made by the League of Older Americans and ratified by the Board. The League of Older Americans has elected Linda Manns to fill this vacancy. The Board can now ratify this appointment. 3. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one-year term of Beverly Eyerly expired on March 9, 2003. Ms. Eyerly has indicated that she would be willing to serve an additional term. 4. LIBRARY BOARD (Appointed by District) Mr. David Smith, who represented the Windsor Hills Magisterial District, has resigned. His four-year term will expire December 31, 2003. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION 040803-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 8, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -March 18 and 25, 2003 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Request to authorize agreements with the National Park Service and James R. Walker of Roanoke, LLC 4. Request to appropriate supplement to the Carl Perkins entitlement in the amount of $2,441 for career and technical education 5. Request to accept and appropriate the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant for fiscal year 2003-2004 and approve the grant funded positions for these programs That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara 1 NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Ben Helmandollar, Associate Administrator of Career and Technical Education Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Janet Sheid, Chief Planner Paul M. Mahoney, County Attorney John Chambliss, Jr., Assistant County Administrator Brent Robertson, Director, Budget David Davis, Court Service Unit Joe Sgroi, Director, Human Resources 2 ~~ 233 March 18, 2003 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 18, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, this being an adjourned meeting from March 11, 2003 for the purpose of conducting a budget work session. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 5:13 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: BRIEFINGS 1. Briefing regarding upgrades to the Wastewater Treatment Facility. Ga Robertson, Utility Director Mr. Robertson reported that upgrades to the regional wastewater treatment facility are anticipated to cost $48 million. This cost is considerably higher than the rate reported in April 2002, and the increase is due primarily to the fact that March 18 2003 235 IN RE: WORK SESSIONS 1. Departmental Budget Reviews: ~ Commonwealth Attorney Rand Leach Mr. Leach was unable to attend the budget work session due to a scheduling conflict. It was reported that Mr. Leach needs $16,000 additional funding to cover the cost of state funding reductions. Community Development Arnold Cove Note: This work session was held following the briefing regarding implementation of fees in the Sheriff's Office. Mr. Covey reported that the only increase in his departmental budget was the $200,000 allocated for the National Pollutant Discharge Elimination System (NPDES). He reviewed the upcoming projects which the department will be working on in the next year: Engineering: (1) Implementation of Phase II NPDES. (2) Upgrade to the Geographic Information System (GIS) server and purchase of additional software, digital mapping, etc. (3) Site development projects at the Center for Research and Technology (CRT), Valley Gateway, Clearbrook, and the Read Mountain Fire Station addition. Inspections: (1) Implementation of new permitting/land development software (including wireless devices, PDAs, and laptops for field personnel). In response to a question from Supervisor McNamara, Mr. Covey reported that 6 of the 237 March 18, 2003 Mr. Robertson reported that the Utility Department will be concentrating on the following subdivisions in fiscal year 2003-2004: Homewood, Spring Lawn, Summerdean, Glen Heather Farm, and the area surrounding Plantation Road/Loch Haven. He stated that one of the department's goals is to provide a more reliable water supply, and this will be achieved with the formation of the Water and Wastewater Authority. Another priority within the department is the conversion of meters to radio read meters. Approximately 13% of the total number of meters has been converted, with the majority of the commercial meters being radio read meters. Mr. Robertson stated that one of the short-term issues facing the department was increasing the customer base in order to spread the debt service over a wider range. He stated that formation of the regional authority will assist in resolving this issue. He also reported that long-term issues facing the department with regard to water operations include dealing with an increasing workload with available personnel and the formation of the regional authority. With regard to sewer operations, Mr. Robertson stated that departmental goals include the following: (1) Providing uninterrupted sanitary sewer service to customers. (2) Minimizing sewer backups through the use of preventive repair and maintenance of lines. Mr. Robertson reported that he will be replacing eight vehicles out of a fleet of 63 in the next fiscal year. The annual cost for vehicle replacement is approximately $220,000, although it will be closer to $300,000 in 2003-2004 due to the need to replace two dump trucks. March 18 2003 239 • Ten additional fire and rescue personnel • National Pollutant Discharge Elimination System (NPDES) • Society for the Prevention of Cruelty to Animals • Voting machines • HP Migration • Breathing apparatus (SCBA) • Courthouse repairs • $3 tipping fee increase • New payroll platform upgrade The total for these items is $2,575,000 with $694,527 being designated from the 2003-2004 operating budget, $736,000 from the 2001-2002 year-end balance, and $143,000 covered by the proposed increase in the ambulance transport fee. Ms. Hyatt reported that this leaves $1,001,473 which is not currently funded. Ms. Hyatt also reported that a correction to the Capital Fund Unappropriated Balance needs to be made. The current balance showing is approximately $1,389,000. She indicated that during the prior year budget process, $732,000 was spent and is not reflected in that amount, leaving a balance of $656,804.54. She reported that the funds were used for the following purposes: $500,000 for IT infrastructure upgrades, $200,000 for NPDES, and $32,000 for Virginia Western Community College site preparation. 3. Briefin regarding proposed increase in the fee for ambulance transport. Dan O'Donnell, Assistant County Administrator) Mr. O'Donnell reported that an analysis had been conducted to determine who is primarily responsible for paying the transport fees. He indicated that 67% of the fees are paid by Medicare, 13% by Anthem/Trigon, 13% by other insurance companies, March 18, 2003 241 May. There was general discussion regarding security issues at the courthouse and the use of personnel in the Sheriff's Office to handle courthouse security. IN RE: GENERAL DISCUSSION Ms. Hyatt stated that during the work session with the School Board on March 11, it was determined that the Board of Supervisors and School Board would meet again on March 25 to discuss the 2003-2004 budget. She stated that the County and Schools are now in agreement on the proposed budget, and the School Board is proceeding with development of their budget based on these projections. It was the consensus of the Board that there is no need to meet with the School Board on March 25. IN RE: ABSENCE Supervisor Flora left the meeting at 6:00 p.m. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 6:25 p.m. until Tuesday, March 25, 2003 at 3:00 p.m. at the Roanoke County Administration Center for a regularly scheduled meeting. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph P. McNamara Chairman T-_ J March 25 2003 243 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 25, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of March, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Joseph B. "Butch" Church (arrived at 7:00 p.m.) STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; Dan O'Donnell, Assistant County Administrator; John M. Chambliss, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by Rabbi Manes Kogan, Beth Israel Synagogue, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 245 March 25, 2003 RESOLUTION 032503-1 OF CONGRATULATIONS TO CHRISTIAN L. KUYPER FOR BEING NAMED POLICE OFFICER OF THE YEAR FOR 2002 BY THE ROANOKE REGIONAL CHAMBER OF COMMERCE WHEREAS, Christian L. Kuyper was employed in 1994 as a police officer in the Roanoke County Police Department and also served one year during this time with the Police Department in Charlotte, North Carolina; and WHEREAS, Officer Kuyper was named the Police Officer of the Year for 2002 by the Roanoke Regional Chamber of Commerce at their meeting in December 2002; and WHEREAS, Officer Kuyper, who was promoted to Police Officer II in March, 2002, is a member of the SWAT team, and as a defensive tactics instructor, teaches other officers how to protect themselves; and WHEREAS, Officer Kuyper responded to a domestic incident, and his actions at the scene exemplify the characteristics which contributed to his being named Officer of the Year; and WHEREAS, Officer Kuyper's actions went above and beyond the scope of expectations of the Department, and WHEREAS, Officer Kuyper's daily efforts in addition to his participation in specialized Department functions led to his selection as Police Officer of the Year for 2002. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby congratulate CHRISTIAN L. KUYPER for being named Police Officer of the Year FOR 2002 by the Roanoke Regional Chamber of Commerce; and BE IT FURTHER RESOLVED that the Board expresses its appreciation to Officer Kuyper for his dedication to his profession and for the significant contributions that he makes to the safety and well-being of all County citizens. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church 2. Resolutions of congratulations to the following individuals who were recognized by the Salem/Roanoke County Chamber of Commerce for outstanding service to the community: ~, Geraldine B. Barber for being named Citizen of the Year 247 March 25, 2003 WHEREAS, the Board wishes to congratulate Ms. Barber and commend her dedication and service to the community and the well-being of County citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby congratulate GERALDINE BRICKHOUSE BARBER for being named Citizen of the Year by the Salem/Roanoke County Chamber of Commerce; and BE IT FURTHER RESOLVED that the Board recognizes the significant contributions made by Ms. Barber to the citizens of the Roanoke Valley through her community service. On motion of Supervisor Flora motion to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church Detective Brian Scott Horne for being named Police Officer of the Year R-032503-3 Chairman McNamara presented the resolution of congratulations to Detective Horne. Debbie Kavitz, Executive Director of the Salem/Roanoke County Chamber of Commerce, and Chief of Police Ray Lavinder were also present. Supervisor Flora moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church RESOLUTION 032503-3 OF CONGRATULATIONS TO BRIAN SCOTT HORNE FOR BEING NAMED POLICE OFFICER OF THE YEAR BY THE SALEM/ROANOKE COUNTY CHAMBER OF COMMERCE 249 March 25, 2003 R-032503-4 Chairman McNamara presented the resolution of congratulations to Ms. Sheppard. Debbie Kavitz, Executive Director of the Salem/Roanoke County Chamber of Commerce, was also present. Supervisor Flora moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church RESOLUTION 032503-4 OF CONGRATULATIONS TO CYNTHIA SHEPPARD FOR BEING NAMED EDUCATOR OF THE YEAR BY THE SALEM/ROANOKE COUNTY CHAMBER OF COMMERCE WHEREAS, Cynthia Sheppard, a graduate of Roanoke College, has been a dedicated teacher employed by Roanoke County Schools for twenty-five years; and WHERAS, Ms. Sheppard taught fourth and fifth grades at Mason's Cove Elementary School for twenty years and moved to Northside Middle School in 1998 where she teaches seventh grade Civics and Economics; and WHEREAS, Ms. Sheppard is involved in the following educational projects: Educational Foundation Scholarship for Champions are Heroes; collaborative teaching; differentiated instruction; Motivating Today's Learner by using Involvement Strategies; and positive reinforcement to encourage study skills; and WHEREAS, Ms. Sheppard serves as sponsor of IMPACT, a student led Christian group; Chairman of the American Education Week Committee, and is a Roanoke County Schools Federal Credit Union Representative; and WHEREAS, Ms. Sheppard is a member of Ridgewood Baptist Church and the Salem Fine Arts Commission. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby congratulate CYNTHIA SHEPPARD for being named Educator of the Year by the Salem/Roanoke County Chamber of Commerce; and 251 March 25, 2003 Communication Officer of the Year Jessica Dotson Platoon Communication Officers of the Year Susan Smith Jessica Dotson Beth Clemson School Resource Officer of the Year Officer Cindy Jancso Community Service Officer of the Year Officer Kenneth Broughman Civilian Employee of the Year Tess Graham IN RE: NEW BUSINESS 1. Request to adopt the following tax rates for calendar year 2003: (Brent Robertson, Budget Director) ,~ Real Estate tax rate of $1.12 per $100 assessed valuation 0-032503-5 Mr. Robertson reported that the real estate tax rate for the twelve-month period beginning January 1, 2003, and ending December 31, 2003, was advertised on February 25 and March 4, 2003 at $1.12 per one hundred dollars assessed valuation. He stated that the public hearing for citizen comment on the advertised tax rate was held on March 11, 2003. Staff recommends that the real estate tax rate again be established at the rate of $1.12 per one hundred dollars assessed valuation for the 2003 253 March 25, 2003 assessed valuation. He stated that the public hearing for citizen comment on the advertised tax rates was held on March 11, 2003. Staff recommends that the personal property tax rate again be established at the rate of $3.50 per one hundred dollars assessed valuation for the 2003 calendar year. There was no discussion on this matter. Supervisor Minnix moved to adopt the order. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church ORDER 032503-6 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2003 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 2003, and ending December 31, 2003, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1- 3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. March 25 2003 255 ABSENT: Supervisor Church ORDER 032503-7 SETTING THE TAX LEVY ON A CLASSIFCATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS -SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2003 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve-month period beginning January 1, 2003, and ending December 31, 2003, be, and hereby is, set for a tax rate of 3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Minnix to adopt the Order setting the machinery and tools tax rate at $3.00, and carried by the following recorded vote: AYES Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church 2. Request to revise ambulance transport fee schedule and provide for an effective date. (Dan O'Donnell, Assistant County Administrator) R-032503-8 Mr. O'Donnell reported that In February 2003, the Board of Supervisors approved the creation of ten additional firefighter/paramedic positions to provide the following: three positions for the Catawba station, three positions for the Hollins station, and permanently fund four positions at the Mason's Cove station. At that time, the 257 March 25, 2003 Chart B -Ambulance Rates Type of Transport Roanoke County Current Roanoke City Medicare Maximum Proposed ALS Transports $290.00 $310.00 $324.03 $310.00 ALS 2 Transports $290.00 $440.00 $468.99 $440.00 BLS Transports $145.00 $265.00 $272.86 $265.00 Mileage $5.00 $9.00 $5.47 5.47* *Maximum to continue to stay at $75.00 Mr. O'Donnell stated that a shortfall of $185,000 was originally projected for fiscal year 2003-2004. The amount of funds generated by this proposal to offset the deficit will depend directly on the option approved. He reviewed Chart C, shown below, which illustrates the fiscal impact of each option presented. Chart C -Net Collections • Projected net collections FY 02 - 03 - $953,200 Option 1 Option 2 Option 3 No Proposed Medicare Fiscal Year Change Rates Maximum FY 03 - 04 Increase $27,000.00 $143,500.00 $157,000.00 259 March 25, 2003 services by all emergency medical service personnel, whether provided by volunteers or public employees, upon the recommendation of the County Administrator and the Chief of Fire and Rescue; and WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001, which resolution was revised on March 26, 2002 by Resolution 032602-2, upon the joint recommendation of the County Administrator and the Chief of Fire and Rescue for the establishment of reasonable fees for the provision of various levels of emergency medical services, including mileage fees for vehicles; and WHEREAS, the U. S. Department of Health and Human Services has issued regulations, effective April 1, 2002, which establish a fee schedule for the payment of ambulance services under the Medicare program based upon specific codes or categories of ambulance services which must be complied with to receive Medicare reimbursements. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The fees which shall be charged by the County of Roanoke for the following described emergency medical services provided by Roanoke County owned, operated, funded, housed or permitted emergency vehicles shall be as follows: Advanced Life Support (ALS) 1 Emergency $310.00 Advance Life Support (ALS) 2 Emergency $440.00 Basic Life Support (BLS) Emergency $265.00 Mileage: $5.47 per mile with a maximum charge of $75.00. 2. No recipient of ambulance service who cannot afford to pay the ambulance transport fees will be required to do so. 3. This resolution shall be in full force and effect on and after April 1, 2003. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Minnix moved to approve the first readings and set the second readings and public hearings for April 22, 2003. He also requested that staff provide the items he had previously requested pertaining to the Cotton Hill Land Co., LC rezoning in March 25, 2003 261 Road, Hollins Magisterial District, upon the petition of Graham Family Limited Partnership. 5. First reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-93 Signs upon the petition of the Roanoke County Planning Commission. 6. First reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use, upon the petition of the Roanoke County Planning Commission. IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance enacting Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail. of the Roanoke County Code to authorize a $25.00 booking fee for administrative processing of prisoners into the Roanoke County jail. (Brent Robertson, Budget Director) Mr. Robertson reported that Virginia Code Section 15.2-1613.1 authorizes local governments to impose and collect fees of up to $25 to cover the cost of booking prisoners into the jail. This legislation was adopted by the General Assembly to allow local governments the recovery of additional costs involved in the collection of DNA samples, criminal history checks for the Magistrate on all arrestees, and pre- arraignment investigations. The fees will be collected by the Clerk of the Court as an March 25, 2003 263 County courts to fund courthouse security personnel. (Brent Robertson, Budget Director) Mr. Robertson reported that Virginia Code Section 53.1-120 authorizes the adoption of an ordinance by localities for the assessment of a fee of $5 for each criminal and traffic conviction in our courts. This legislation was adopted by the General Assembly to enable localities the opportunity to provide a minimum of courthouse security that will be funded by the offender and not the general taxpayers. The adoption of this ordinance will provide for the employment of four (4) additional deputies for the purpose of security in the Roanoke County Courthouse. Mr. Robertson stated that if the County's ability to collect this fee is prohibited or restricted by the state in the future, the Sheriff's budget (related staffing) will be adjusted proportionately. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for April 8, 2003. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Flora, Minnix, Altizer, McNamara None Supervisor Church 3. First reading of an ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985. (Gary Robertson, Utility Director) March 25, 2003 265 AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church 5. First reading of an ordinance authorizing and financing the Roselawn sanitary sewer extension, and authorizing the acquisition of easements either by donation or by purchase, Windsor Hills Magisterial District. (Gary Robertson, Utility Director Mr. Hodge stated that this is a complicated issue that has necessitated meetings with the residents of the neighborhood. He stated that the willingness to work with the citizens has enabled a successful resolution to this matter, and he indicated that County staff has received final documents signed by all the interested parties in this matter. Mr. Robertson reported that this ordinance would authorize construction of the sanitary sewer project and acquisition of the necessary easements. The sewer line would serve approximately 700 acres of property located along Roselawn Road which is currently undeveloped, served by a septic system, or served by a pumping station which Roanoke County maintains. Mr. Robertson stated that the County has recently received plans for two private developments that would serve 91 and 40 lots. Each of these developments anticipates installing pumping stations. As an alternative to constructing two new lift stations, County Utility Department personnel have defined a 4,700 foot March 25, 2003 267 place within 30 days of the approval. Mr. Robertson stated that staff also recommends funding the project in the amount of $395,000 and that acquisition of easements be approved for the following properties: 86.01-2-19.5 86.01-2-19.6 86.01-2-19.7 86.01-2-1.2 86.01-1-8 86.01-1-7 86.01-1-6 86.01-1-5 86.01-1-4 86.07-1-4 86.11-4-13 86.07-3-34 86.07-3-26 86.07-3-27 86.11-4-48 86.01-2-3 86.01-2-1 86.11-4-27 86.01-1-1.16 Due to time constraints for construction, it was recommended that the second reading of this ordinance be waived. Supervisor McNamara thanked Mr. Robertson, Mr. Hodge and the Department of Community Development for their assistance in resolving this issue. He also thanked the residents of Canterbury Park for their assistance. He stated that the densities allowed in the County Code under R-1 zoning are an issue that the Board needs to address in the Comprehensive Plan. He indicated that the roads cannot support the development currently permitted by law, and there is no readily available solution to the problem. He stated that installation of well and septic in this proposed development was not feasible, and maintaining three pump stations was also not a reasonable solution. Supervisor McNamara moved to adopt the ordinance with conditions and waive the second reading. He stated that the second reading was being waived due to the time constraints for construction and he emphasized that all the interested parties 269 March 25, 2003 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board authorizes and approves the construction of a public sanitary sewer extension project for a portion of Roanoke County along Roselawn Road. The total construction cost of this public sewer project is estimated to be $395,000, to be initially financed as follows: Boone, Boone & Loeb ($125,000 plus $80,000) $205,000 B & B Builders ($80,000 plus $50,000) $130,000 Sewer Fund Unappropriated Balance 60 000 Total $395,000 That the funds contributed by Boone, Boone & Loeb and B & B. Builders are hereby accepted and appropriated for this project. That there is hereby appropriated for this project the sum of $60,000 from the Sewer Fund Unappropriated Balance. 2. That the Board authorizes and approves this sanitary sewer extension project upon the following conditions: (i) The B&B development will be limited to a maximum of 40 residential units. (ii) The agreement pertaining to the Declaration of Restrictions between B&B Builders, Inc. and Boone, Boone & Loeb, Inc. dated March 20, 2003, shall be recorded among the land records of Roanoke County within 30 days of the adoption of this ordinance. 3. That the acquisition and acceptance of the necessary water and sewer line easements, as shown on the attached map for the Roselawn Road Sanitary Sewer Project, either by donation or by purchase pursuant to paragraph 3 of this ordinance, is hereby authorized across the following properties, referenced by tax map number: 86.01-2-19.5 86.01-2-19.6 86.01-2-19.7 86.01-2-1.2 86.01-1-8 86.01-1-7 86.01-1-6 86.01-1-5 86.01-1-4 86.07-1-4 86.11-4-13 86.07-3-34 86.07-3-26 86.07-3-27 86.11-4-48 86.01-2-3 86.01-2-1 86.11-4-27 4. That the consideration for these easement acquisitions shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and March 25, 2003 271 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 25, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes -March 11, 2003 2. Confirmation of appointment to the Commission for Senior and Challenged Citizens (Appointed by District) 3. Request to accept 0.15 miles of Roselawn Court into the State Secondary System 4. Request to accept donation of a deed of easement from J. Milton Miller, Cave Spring Magisterial District 5. Request to accept and appropriate Title III funds in the amount of $10,238 to support educational programs for students with limited English proficiency 6. Request to accept donation of sewer and temporary construction easement located along the northern right of way line of Buck Mountain Road, Cave Spring Magisterial District 7. Request to accept donation of a drainage easement on Lot 7, Block 1, Section 1, Glenvar East Subdivision, in the Catawba Magisterial District, from Patricia A. Lowe That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church RESOLUTION 032503-10.b REQUESTING ACCEPTANCE OF ROSELAWN COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, March 25, 2003 273 environmental impact study had been completed. She stated that she would like to see these issues addressed, and indicated that it has been difficult for citizens to track the progress of this issue. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Church 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of Expenditures and Estimated and Actual Revenues for the month ended February 2003 6. Report from VDOT of changes to the secondary road system in February 2003 IN RE: CLOSED MEETING At 4:32 p.m., Supervisor McNamara moved to go into Closed Meeting following the work session pursuant to Code of Virginia Section 2.2-3711 A (3) consultation with legal counsel and briefings by staff to discuss disposition of real March 25, 2003 275 square foot to $82. Ms. Green stated that the bids were higher than anticipated, and staff is working with the contractor to identify areas where costs can be reduced. Proposed funding is as follows: $500,000 previously appropriated by the Board; $250,000 in the Court Services Unit budget; $600,000 in the unappropriated capital fund. This totals $1.35 million, and it is anticipated that the cost reductions will result in the bid price being lowered to $1.4 million. Ms. Green stated that staff has investigated numerous alternatives and the renovation of the Salem Office Supply building is the most economically feasible option for obtaining additional space needed by the offices in the Courthouse. It was the consensus of the Board that Ms. Green would schedule a time for the Board members to visit the site, if desired, and would prepare a packet containing proposed renovation costs and uses of the building to be distributed to the Board. IN RE: CLOSED MEETING The closed meeting was held from 5:10 p.m. until 5:35 p.m. and 6:00 p.m. until 6:45 p.m. IN RE: ARRIVAL Supervisor Church arrived at 7:00 p.m. IN RE: CERTIFICATION RESOLUTION March 25, 2003 277 R-032503-12 Chairman McNamara and Supervisor Church presented the resolution to the following family members who were present at the meeting: Katie Miller, wife; Roy Lee Miller, father; Rhonda Rogers, sister. Also present was Mike Stevens, Sports Director atWDBJ-7. Supervisor Flora moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 032503-12 IN MEMORY AND RECOGNITION OF ROY STANLEY FOR HIS CONTRIBUTIONS TO THE ROANOKE VALLEY WHEREAS, the Board of Supervisors of Roanoke County wishes to honor the memory of Roy Stanley who died on April 9, 2002, at the age of 51 following a brief illness; and WHEREAS, Roy Stanley, a native of Wytheville and a graduate of George Wythe High School, began his career as a sports reporter at Roanoke's WDBJ-7 in 1972; and WHEREAS, Roy Stanley later served as weekend sports anchor at WDBJ-7 for nearly 20 years where he earned a reputation as one of the most popular and respected sports journalists in the Roanoke Valley, noted for his ever-present smile and positive outlook; and WHEREAS, Roy Stanley was the recipient of the Marshall Johnson Award from the Virginia High School Coaches Association for outstanding contributions to high school athletics; and WHEREAS, Roy Stanley was recently recognized by Virginia Senate Joint Resolution No. 297 for his many achievements; and WHEREAS, Roy Stanley, a dedicated family man, an outstanding citizen, and a popular sports journalist actively touched the lives of many citizens in the community, both those who knew him personally and those who knew him through his years on television. March 25 2003 279 SERVICE AWARD FOR MOST OUTSTANDING FIRE DEPARTMENT RESPONSE WHEREAS, on February 21, 2003, the Governor's 2002 Virginia Fire Services Awards were announced for recipients in eight categories; and WHEREAS, the award for Outstanding Fire Department Response was given to the Roanoke County Fire & Rescue Department for their handling of the Starlight Lane tire fire; and WHEREAS, the criteria for this award was for outstanding fire department response made in the last year that demonstrated mutual aid, integration of multiple system components, interagency interfacing and cooperation, or complex assessment or rescue; and WHEREAS, on March 23, 2002, the largest illegal tire dump in Virginia, estimated to contain 3 to 4 million tires, was set on fire by arsonists. The fire began in the brush but quickly spread to the tire site. With prior knowledge of the potential public threat that existed as a result of the tire dump, apre-incident survey plan had been conducted and was immediately implemented. Despite sustained winds of 15-22 mph, gusts recorded between 30-40 mph, and relative humidity of 14%, the fire was contained at 1,064 acres just five days later; and WHEREAS, Roanoke County's response helped to save lives, minimize property damage and avert significant environmental contamination, and throughout this event Roanoke County displayed great cooperation with local, federal and state agencies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby congratulate the ROANOKE COUNTY FIRE & RESCUE DEPARTMENT for receiving this most prestigious award, and expresses it appreciation for the preparedness of the department in the handling and containment of the Starlight Lane tire fire; and FURTHER, BE IT RESOLVED that the Board recognizes the significant contributions that the Fire & Rescue Department makes to the safety of all the County citizens. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to vacate an existing 20' sanitary sewer easement crossing Lots 1, 2A, and 2B1-A of Shamrock 281 March 25, 2003 WHEREAS, Lot 2 was subsequently resubdivided into Lots 2A and 2B by plat entitled `RESUBDIVISION PLAT OF LOT 2, SHAMROCK INDUSTRIAL PARK ...', dated May 1, 1991, and of record in the aforesaid Clerk's Office in Plat Book 13, page 134; and, WHEREAS, Lot 2B was subsequently resubdivided into "NEw LoT 2B1 - 4.824 Ac." by plat entitled `RESUBDIVISION FoR COUNTY OF ROANOKE...', dated July 11, 1996, and of record in the aforesaid Clerk's Office in Plat Book 19, page 86; and, WHEREAS, Lot 2B1 was subsequently resubdivided into "NEw LoT 2B1-A - 8.770 Ac." by plat entitled `RESUBDIVISION FoR RICHFIELD RETIREMENT COMMUNITY...', dated October 10, 1996, and of record in the aforesaid Clerk's Office in Plat Book 19, page 87; and, WHEREAS, the Petitioner Fralin Properties, LLC, is the current owner of Lot 2A, Shamrock Industrial Park (Tax Map No. 55.09-1-20.01); and, WHEREAS, Plantation & Kanter is the current owner of Lot 1, Shamrock Industrial Park (Tax Map No. 55.09-1-20), and Richfield Retirement Community is the current owner of Lot 2B1-A, Shamrock Industrial Park (Tax Map No. 55.09-1-20.02); and, WHEREAS, the Petitioners, Planta and Fralin Properties, LLC, have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 20' sanitary sewer easement extending across Lot 2A; and, WHEREAS, staff recommends that the entire existing 20' sanitary sewer easement extending across Lots 1 and 2B1-A, as well as Lot 2A, be vacated; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, there being no County facilities located or proposed to be located within the subject easement; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on March 11, 2003; the public hearing and second reading of this ordinance was held on March 25, 2003. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 20' sanitary sewer easement, extending across Lot 1, Lot 2A and Lot 2B1-A in Shamrock Industrial Park, in the Catawba Magisterial District of the County of Roanoke, being designated and shown as "C/L 20' SANITARY SEWER EASEMENT TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated to the public by subdivision plat entitled `PLAT OF SHAMROCK INDUSTRIAL PARK', surveyed January 15, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, page 94, and being further shown on `RESUBDIVISION PLAT OF LOT 2, SHAMROCK INDUSTRIAL PARK ...', dated May 1, 1991, and recorded in Plat Book 13, page 134, on plat entitled `RESUBDIVISION FoR COUNTY OF ROANOKE...', dated July 11, 1996, and recorded in Plat Book 19, page 86, and on plat entitled `RESUBDIVISION FoR RICHFIELD March 25 2003 283 The petitioner and the attorney for the petitioner, MaryEllen Goodlatte, were both present. Ms. Goodlatte stated that she was prepared to answer any questions and could provide site plans for the Board's review, if desired. Supervisor Church stated that this request is a perfect fit for the community, and indicated that the Planning Commission's approval with a vote of 5-0 is a reflection of the planning and involvement that occurred with the surrounding community. There were no citizens present to speak on this matter. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 032503-15 GRANTING A SPECIAL USE PERMIT TO FELLOWSHIP COMMUNITY CHURCH TO CONSTRUCT AND OPERATE A DAYCARE TO BE LOCATED ON 15.652 ACRES AT RED LANE EXTENSION AT INTERSTATE 81, BAPTIST CHILDREN'S HOME (TAX MAP NO. 45.02-1-15), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Fellowship Community Church has filed a petition for a special use permit to construct and operate a daycare to be located on 15.652 acres at Red Lane Extension at Interstate 81 (Tax Map No. 45.02-1-15) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 4, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 25, .2003; the second reading and public hearing on this matter was held on March 25, 2003. March 25, 2003 285 2. Social and Human Service Agencies Chairman McNamara advised that this time has been set aside for human and social service agencies to submit funding requests to the Board for the 2003-2004 budget. He noted that agencies will be called upon to speak in reverse alphabetical order. The following representatives spoke on behalf of their agencies: (1) Colleen Carrell, Trust House, requested $8,000; (2) Ellen L. Brown, Total Action Against Poverty (TAP), requested $21,000 for the Transitional Living Center and $31,500 for TAP; (3) Pamela Irvine, Southwestern Virginia Second Harvest Food Bank, requested $5,000; (4) Darlene Young, Salvation Army; (5) Michael Chandler, Salem/Roanoke County Community Food Pantry; (6) Daren Gunter, Roanoke Valley Interfaith Hospitality Network, requested $9,000; (7) Kathy Ryder, Roanoke Area Ministries (RAM), requested $3,000; (8) Pat Dillard, Presbyterian Community Center, requested $2,500; (9) Kirk Ballin, National Conference for Community and Justice, was ill and unable to remain at the meeting but requested that the Board continue the current level of funding; (10) Diane Kelly, Mental Health Association of Roanoke Valley, requested $1,000; (11) Floyd Addison, Literacy Volunteers of America - Roanoke Valley, requested $1,000; (12) Susan Williams, League of Older Americans (LOA); (13) Karen Mason, Habitat for Humanity -Roanoke Valley, requested that the Board co-sponsor a Habit house which would cost $12,500; (14) Willma Conner, Fifth District Employment and Training Consortium, requested $3,500; (15) Pam Kestner-Chappelear, Council of Community Services, requested $3,150; (16) Margaret Beazley, Conflict Resolution March 25, 2003 287 The County of Roanoke received $2.5 million in 2002-2003 which was cut by the Commonwealth Transportation Board (CTB) by $1.5 million due to the state-wide budget problems experienced by VDOT. Roanoke County's budget for fiscal year 2003- 2004 is approximately $3.2 million and will be distributed among County-wide items, rural addition projects, and incidental construction (these items are handled through the revenue sharing program). Mr. Covey stated that the bulk of Roanoke County's funding will be allocated to the following numbered projects: Hardy Road, Hollins Road, McVitty Road, Old Cave Spring Road, Colonial Avenue, Buck Mountain Road, GlenMary Drive, Cotton Hill Road, Mountain View Road, Boones Chapel Road, Catawba Creek Road, Dry Hollow Road, Merriman Road, John Richardson Road, Kings Brothers Road, and Rocky Road. Two additional projects which were added to the six-year road plan but are not funded were Garman Road and Shadwell Drive/Old Mountain Road. Mr. Covey noted that there were many projects which were not added to the plan due to insufficient funding. He stated that upon conclusion of the public hearing, staff will make final adjustments, if necessary, and resubmit this matter to the Board at the April 8 meeting for adoption. Jeff Echols, representative from VDOT, was present at the meeting. There were no citizens present to speak on this issue. t March 25, 2003 289 Supervisor Church questioned if the recent accidents which have occurred at railroad crossings involved remote control technology. Mr. Roop stated that they did not involve this technology and he could not comment on the causes of those collisions. Paul Paxton, 973 Shelbourne Avenue, stated that as a locomotive engineer, he initially received three years of training. He stated that remote control operators have no idea where the engine is that is being operated because it may be 50 to 100 cars away from the operator. He indicated that this is a very unsafe condition. Supervisor Altizer questioned if the remote control operations involve the use of a joystick to operate trains that could potentially be carrying hazardous materials, coal cars, etc. He asked if the individual could operate anything inside the locomotive. Mr. Myers responded that the individual is able to operate everything inside the locomotive via a remote control belt pack. Mr. Roop reported that there are no restrictions regarding the type of cars that can be handled and that a fail safe system has been developed and is being tested. Gary Myers, 3314 Chestnut Mountain Circle, stated that it is important that Norfolk Southern cease operation of remote control technology until safety considerations have been met. He voiced concern over the increased risk of accidents and the inadequate training required for remote control operators. It was the consensus of the Board that Mr. Mahoney would research this matter to determine if the County has any authority or jurisdiction. ACTION NO. A-040803-6a ITEM NO J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 8, 2003 Confirmation of appointment to the Roanoke Valley Greenway Commission Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. ROANOKE VALLEY GREENWAY COMMISSION At the March 25, 2003 meeting, Supervisor McNamara nominated Charles A. Blankenship to serve an additional three-year term. This term will expire on April 8, 2006. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed. VOTE: Supervisor McNamara motion to approval staff recommendation Motion aoaroved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Roanoke Valley Greenway Commission File w ACTION NO. A-040803-6.b ITEM No. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request to authorize agreements with the National Park Service and James R. Walker of Roanoke, LLC SUBMITTED BY: Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This 3-way agreement will provide better drainage for the automotive project and allow for improved screening of the Parkway from development in the area. There will be no cost to the County as all expenses are included in Mr. Walker's project. SUMMARY OF INFORMATION: The County is seeking a permit from the National Park Service/Blue Ridge Parkway to cross a 0.4 acre parcel of federal land and connect a new storm drain pipe to an existing pipe under Stable Road. The County is seeking this permit on behalf of James L. Walker of Roanoke, LLC ("Walker"). Walker is constructing amulti-dealership automotive complex on Route 220. In return for granting this permit, the federal government is requesting that the County landscape the 0.4 acre parcel to provide screening between the Parkway road and the proposed automotive complex. The cost of the additional landscape buffer will be paid for by Mr. Walker, per agreement with the County. A landscape plan has been approved by Parkway staff. With the Board of Supervisor's consent, these two agreements will be subject to the County's Administrator's approval and signature: Permit agreement between the National Park Service and the County of Roanoke allowing the crossing of federal property. 2. Agreement between Walker and the County of Roanoke stating that Walker will be responsible for the required landscaped buffer on the federal property. FISCAL IMPACT: None ALTERNATIVES: 1. Grant the County Administrator authority to sign the two agreements, upon approval of the County Attorney. This allows the construction project to proceed without delay. 2. Do not grant the County Administrator authority to sign the two agreements. The agreements will be brought to the Board at a later date and will result in construction delays on the Walker Automotive project. STAFF RECOMMENDATION: Staff recommends Alternative 1. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Janet Sheid, Chief Planner Paul M. Mahoney, County Attorney ACTION NO. A-040803-6.c ITEM rvo. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request to appropriate supplement to the Carl Perkins entitlement in the amount of $2,441 for career and technical education SUBMITTED BY: APPROVED BY: C. Ben Helmandollar Associate Administrator of Career and Technical Education Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education provides Roanoke County Schools an annual Carl Perkins Entitlement for Career and Technical Education. The Department of Education has notified the school system that it will receive a supplement to the entitlement from funds unexpended by other school divisions during the 2001-2002 school year. The supplement will total $2,441. FISCAL IMPACT: No funding required ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the supplement of $2,441 to the Carl Perkins Entitlement for Career and Technical Education. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File C. Ben Helmandollar, Associate Administrator of Career and Technical Education Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. ITEM NO. T-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request to appropriate supplement to the Carl Perkins entitlement in the amount of $2,441 for career and technical education SUBMITTED BY: C. Ben Helmandollar Associate Administrator of Career and Technical Education APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education provides Roanoke County Schools an annual Carl Perkins Entitlement for Career and Technical Education. The Department of Education has notified the school system that it will receive a supplement to the entitlement from funds unexpended by other school divisions during the 2001-2002 school year. The supplement will total $2,441. FISCAL IMPACT: No funding required ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the supplement of $2,441 to the Carl Perkins Entitlement for Career and Technical Education. ACTION NO. A-040803-6.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Request to accept and appropriate the Virginia Juvenile Community Crime Control Act (VJCCCA) Grant for fiscal year 2003-2004 and approve the grant funded positions for these programs SUBMITTED BY: John M. Chambliss, Jr. Asst. County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Juvenile Justice for the Commonwealth of Virginia administers the Virginia Juvenile Community Crime Control Act (VJCCCA) grant which is used to provide services for youth before the Juvenile Court system. These monies are used with the Comprehensive Services Act programs to provide direct services, treatment programs, substance abuse services, and probation activities. These programs are administered by the Court Service Unit of the Juvenile Court and have the blessing of the Juvenile Court Judges, the Community Policy and Management Team (CPMT) for the Comprehensive Services Act programs, and the Governing Body for the acceptance and appropriation of monies. The programs for the FY 2003-04 are included on Attachment A. The six positions previously approved for the current fiscal year are continued for the new fiscal year. The Juvenile Court Judges have also asked for a position of Court and Mentor Specialist to be assigned to the Life Skills program to assist in performing the drug screens for the court on both a scheduled and random basis and to also be involved in mentoring and counseling the youth in the program. This will likewise be a grant funded position and no new General Fund monies are required. The overall local match of $24,644 from the Court Service Unit i budget is the same as in the past. FISCAL IMPACT: Staff requests that the programs of the VJCCCA Grant be approved as presented on Attachment A and that the monies of $317,620 for the total expenses be appropriated for the FY 2003-04. The local match of $24,644 is included in the Court Service Budget as in the past. No new General Fund monies are required. STAFF RECOMMENDATION: Staff recommends approval of the FY2003-04 program which includes accepting the grant, appropriating the budget of $317,620, and authorizing the grant funded positions from April 8, 2003 through June 30, 2004. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File John Chambliss, Jr., Assistant County Administrator Brent Robertson, Director, Budget Debbie Harris, Finance David Davis, Court Service Unit Joe Sgroi, Director, Human Resources Tracey Buzzo, Life Skills Program a ~~ • Attachment A 4/8/2003 VJCCCA FY 2003-04 Grant Program Expenses State Budget Total Budget In Home Services Community Service Intensive Supervision Life Skills Purchased Services Non-Residential Restitution Total Expenses Revenues VJCCCA State Grant Local Match (from Court Service Budget) Services purchased by other agencies or reimbursements by others Total Revenues 10,000 10,000 29,100 29,100 35,100 35,100 189,970 231,420 5,000 5,000 7,000 7,000 276,170 317,620 251,526 251,526 24,644 24,644 41,450 276,170 317,620 Grant funded positions to be approved These positions are approved with the understanding that should the grant or reimbursement program be eliminated, the positions will be abolished. The positions are approved April 8, 2003 -June 30, 2004. Position Title Number Life Skills Mentoring Program Supervisor 1 Life Skills Program Mentor 2 Program Support Specialist 1 Probation Officer Aide 1 Community Services/Restitution Officer 1 Court and Mentor Specialist 1 Total Positions 7 • N-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at April 8, 2003 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.95 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~/, County Administrator N-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Amounts used in 2002-2003 original budget: IT Infrastructure Upgrades (500,000.00) Stormwater Management-NPDES (200,000.00) Virginia Western Community College Site Preparation (32,267.00) Balance at April 8, 2003 $656,804.54 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~'~ County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00) Balance at April 8, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator IV~~ FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service Balance at April 8, 2003 Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in original 2002-03 Budget Balance at April 8, 2003 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 2,000,000 (1,801,579) 2,000,000 (348,806) (116,594) 2,000,000 780,145.00 495,363.00 198,421.00 1,534,600.00 (2,592,125) (592,125.00) $8,521,219.00 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~N County Administrator ACTION NO. April 8, 2003 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: Accounts Paid -February 2003 Rebecca E. Owens Director of Finance ITEM NO. N - Elmer C. Hodge ~N County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 3,409,260.25 Payroll 2/14/03 761,546.89 145,197.63 906, 744.52 Payroll 2/28/03 768,061.64 140,923.82 908,985.46 Manual Checks - 569.49 569.49 Voids - _ _ Grand Total $ 5,225,559.72 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. J ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOK~ COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETTN~ DATE: April 8, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and, Portfolio Policy, as of February 28, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 1,580,034.7 1,580,034.73 CASH INVESTMENT:: ALEXANDER KEY -LIR 9,547.9 9,547.99 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,OOO.Op 100,000.00 COMMERICAL PAPER: EVERGREEN 247,975.19 SUNTRUST -CAP 897,892.08 1,145,867.27 I;ORPORATE BONDS EVERGREEN 1,412,192.85 PAINE-WEBBER -LIR 216,875.42 1,629,068.27 GOVERNMENT: ALEXANDER KEY 14,017,250.00 ALEXANDER KEY -Sub Acct 3,932,461.25 EVERGREEN 14,084,190.28 SUNTRUST -CAP 6,394,110.16 38,428,011.69 LOCAL GOVT ,NVESTMENT POOL: GENERAL OPERATTON (G.O.) 8,958,863.$1 8,958,863.81 MONEY MARKET: ALEXANDER KEY -LIR- 6,002,514.74 EVERGREEN (26.80) FIRST UNION 2,286,705.54 ALEXANDER KEY -Sub Acct 353,122.80 SUNTRUST- CAP 5,442,522.70 1 of 2 ., . ,~ ACTION NO. ITEM NlJAA13ER N - ~D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOI~E COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETIN~ DATE: April 8, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 28, 2003. SUMMARY OF INFORMATION: SUNTRUST -SWEEP 3,244,084.21 17,328,923.19 REPURCHASE AGREEMENT: EVERGREEN TOTAL STAFF RECOMMENDATION: Respectfully Submitted by ,~~ r C:~ ~ ,~. -~1~3 rid C. Anderson County Treasurer 318,463.00 318,463.00 69,498,779.95 Pg 1 of 2 Appro~~ve~~d by: ~,~tx~ ~~ Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied (} Church Received () Flora Referred O Mchlamara To () Minnix Altizer VOTE No Yes Abs 2 of 2 ~~~ Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 3/26/03 Subject: March Board Meeting - Clean Valley Council This is a brief report on the meeting of the Board of Directors for the Roanoke Area Clean Valley Council held at 12:00 noon on 3/25/03 at the meeting room of the Roanoke Valley Resource Authority in Roanoke. The board and staff conducted a news conference to recognize the 25th anniversary of the organization. Resource Authority staff had piled 100 tons of trash on the Transfer Station tipping floor to show the amount of refuse expected to be collected by volunteers on Clean Valley Day this year. Executive Director Ann Masters discussed a request made by a local privately funded non-profit community service organization to use the Clean Valley Council as a pass- through for receiving grants and donations and writing checks. Board members asked Ms. Masters to draft an agreement and circulate it to them for review and comment before taking a formal vote. Ms. Masters also asked for recommendations as to a specific area of the Valley from which board members will pick up trash on Clean Valley Day. I would be pleased to respond to any questions. Respectfully submitted, ~. Lee B. Eddy ~ C~n~t~t#g n£ ~Zu~x~u~e N ~ ~~ ~x~~~~ ~c r.~ pF RpAN ~F ~• ~ ~ z z p ~ a? 1838 DECLARING APRIL 11 THROUGH APRIL 13, 2003 AS NATIONAL YOUTH SERVICE DAY IN THE COUNTY OF ROANOKE WHEREAS, the youth of Roanoke County make important contributions to the community's welfare every day of the year; and WHEREAS, most young people who volunteer as youth continue serving throughout a lifetime; and WHEREAS, the County of Roanoke depends on youth as vital community assets; and WHEREAS, the 15th annual National Youth Service Day, a program of Youth Service America, in partnership with the National Youth Leadership Council and Parade Magazine, takes place on Apri111-13, 2003; and WHEREAS, National Youth Service Day is the largest service event in the world, engaging millions of young Americans and focusing national attention on the amazing leadership of young people. NOW THEREFORE,1, Joseph McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize April 11 through April 13, 2003 as NATIONAL YOUTH SERVICE DAY and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. ~-~.~ eph McNamara, Chairman ~,~~ ~ Elmer C. Hodge, County Administrator ~~ ~~~ Diane S. Childers, Clerk ~IIlXTi~~T II~ ~II?XYfII~2P N-~, ~ ~ ~xx~~~xx ~ ~ r~ OF RoAN~~F y, L h ~ 2 ~, ~ 2 J d~ 1838 DECLARING APRIL 24 THROUGH APRIL 26, 2003 AS BLUE RIDGE-SOUTHWEST VIRGINIA FILM FESTIVAL DAYS IN THE COUNTY OF ROANOKE WHEREAS, the Blue Ridge-Southwest Virginia Film Office, Inc. is hosting the Roanoke Valley's First Annual Film Festival on April 24 through 26, 2003; and WHEREAS, the Blue Ridge-Southwest Virginia Film Office, Inc. promotes the Blue Ridge area and Southwest Virginia as ideal locations for filming movies and television programs and as a source of acting talent; and WHEREAS, the Film Festival sponsors include the Roanoke County Parks, Recreation & Tourism Department, Consolidated Theatre Valley View Grande 16, the City of Covington, the Town of Vinton, Carillon Health Systems, Clarion hotel, Courtyard Marriott, Cox Communications, Roanoke Valley Television Channel 3, Graphic Information Sciences, RP Publishing and Virginia's Explore Park; and WHEREAS, the Film Festival will showcase films that feature Virginia as their shooting location, and will focus on producers, directors, makeup and special effects artists, casting directors and screenwriters from the Commonwealth of Virginia; and WHEREAS, the Film Festival will show feature films and documentaries at the Consolidated Theatre's Valley View Grande 16 in Roanoke and will screen student films and offer workshops at Virginia's Explore Park. NOW THEREFORE, I, Joseph McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize April 24 through April 26, 2003, as BLUE RIDGE-SOUTHWEST VIRGINIA FILM FESTIVAL DAYS and welcome all of the participants in the First Annual Film Festival to enjoy their stay in the County of Roanoke and the Roanoke Valley. ~~.la.,.a,.~~ eph McNamara, Chairman ~~~~ ~ Elmer C. Hodge, County Administrator ~ ~. .14 C1(y~• ,I. a ~~ y~~ ~~RR TY~^' `~./®l-ilVJl®~ V • ILS~~i d Y Uf V ~~~~~~~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, VIRGINIA 23219-2000 PHILIP A. SHUCET COMMISSIONER March 31, 2003 Mr. Elmer C. Hodge Roanoke County PO Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: N-~ JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in March 2003. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ~~,, /-t,.~--- State Secondary Roads Engineer JSG/MII VirginiaDOT.org WE KEEP VIRGINIA MOVING I ~ • f M ch y O '~ ~ i a.'"'"r 'ti W M C/~ C Qa ~ ~ O as ~= ~~ a .~ .~ L ~"~ N L ~ ~ ~° a w w o g ~ ~~ w ~ ~~ ~ ~' u o ~ a ~ ~ o~ w L `~ bA ao o ~ c ~ z ~ a `~ o i Lam' o ~ obi o Y U c 8 C O b C e~ d ~. ~. U' ~' ~. O ~' i+~ 0 N N 0 0 0 0 N O O O H O~ ~; ~ ~~ x~ ~~ ~~, Q Q x ~x .~ ~~ a `'~ a O ~,.,, ~O o ~ V O N 'a+ ~ U N ~ ~ ~ C N .~ bA C RS U z 0 H ~ ~--i ~ ~ .. O a~ ' w"3 o O ~ ~ ~ ~ °~ ~ o ~ a ~ ~: .~ c 0 Q N~ ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Work session to discuss citizens storing debris in their yards SUBMITTED BY: Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: There are situations around the County of homeowners who are keeping excessive debris in their yards. To date in 2003, County staff has investigated 49 such cases. Twenty-eight of these cases have been resolved and 21 remain under investigation. These cases tend to be some of staff's most difficult and long-term. Community Development staff has worked cooperatively with the Department of General Services and the State Department of Environmental Quality to resolve these cases. Jail crews have been used for property clean up and, in at least two cases, Community Development staff has participated in the clean up of private property. Staff would like to review our history with court cases and discuss some recommendations that may assist in enforcement of these types of violations. I have attached the County Code section that deals with these violations, specific numbers of cases and examples of cases that have gone to General District Court. WORK SESSION ON YARD DEBRIS 1) SPECIFIC EXAMPLES: Debris/Junk Violation in 2003: 49 so far this year - 28 resolved, 21 still under investigation Catawba - 7 cases Cave Spring - 14 cases Hollins - 10 cases Vinton - 8 cases Windsor Hills - 10 cases Debris/Junk Violation - 2002: 119 for the year - 115 resolved, 4 still in active clean up Catawba - 34 cases Cave Spring - 43 cases Hollins - 21 cases Vinton - 9 cases Windsor Hills - 12 cases 2) ORDINANCE INFORMATION Ability to enforce depends on the specific characteristics of each violation - Ex. storage of cut wood is allowed in some AG districts but was found to be illegal on Mr. Motley's property which was zoned R-1. -~ ~~ Section 13-14. Unlawful accumulations of trash and growth of weeds; public nuisances and abatement thereof. (b) Code requires all exterior property areas and premises shall be maintained in a clean, safe condition, free from any accumulation of trash and the failure to so maintain any parcel shall constitute a Class 1 misdemeanor and each day the failure to comply with this provision continues shall constitute a separate offense and shall additionally constitute a public nuisance. (d) ...the enforcement agent shall notify the record owner of such parcel of such fact by certified mail at the owner's last known address, ...such notice shall constitute, ..., due legal notice as made and provided by law. The notice shall be abated within 10 days following the mailing. In case the owner's address is unknown or cannot be found, the enforcement agent shall post the notice herein required at a conspicuous place on the parcel on which the public nuisance exists and the posting shall constitute, ... legal notice as made and provided by law. Section 13-13 Unlawful disposal of rubbish or other waste material. (a) No person shall dump or dispose of or leave or cause to be thrown any rubbish, trash, garbage, litter or other waste substance or material in or upon and along any public property; ...nor shall any person dispose of, dump or throw any rubbish, trash, garbage, litter or other waste material or substance upon any private property without the written consent of the owner thereof or his agent; nor shall any person dispose of, dump or throw any rubbish, trash, garbage, litter or any other waste material or substance upon any lots or property in the county which have not been selected, approved and designated as a garbage or trash disposal area by the county. (b) In the event a person violating this section is known to the county administrator or his designee shall give the violator ten (10) days' written notice, by certified mail, to clean up and remove such rubbish, ... Should the violator not take appropriate action within such ten-day period, the county administrator or his designee shall, by use of county employees or by employing an agent of the county, have the rubbish, trash, garbage, litter or other waste substance or material removed. The violator shall be liable for the charges and costs of such removal. Section 30-29-6. Industrial Use Types: (Definitions) Scrap and Salvage services -Places of business primarily engaged in the storage, sale, dismantling or other processing of uses or waste materials which are not intended for reuse in their original forms. Typical uses include paper and metal salvage yards, automotive wrecking yards, junk yards, used tire storage yards, or retail and/or wholesale sales of used automobile parts and supplies. ~- I Warehousing and distribution -Uses including storage, warehousing and dispatching of goods within enclosed structures, or outdoors. Typical uses include wholesale distributors, storage warehouse, moving/storage firms. 3) COURT CASE EXAMPLES, OUTCOMES, ETC. The County of Roanoke has had four property owners in court with code violations associated with the accumulation of debris on their property in the past four years. Mr. John R. Motley -Catawba: A conviction (resulting in a fine and jail sentence) in General District Court and an appeal to Roanoke County Circuit Court. The sentence was ultimately suspended after the property was cleaned up and the code complied with. Mr. Richard A. & Mrs. Charlotte Gravely -Catawba: A conviction on other zoning charges (resulting in a suspended sentence) in General District Court. The charges in General District Court addressed a source of some of the debris accumulation and therefore the conviction on the associated charge aided in the cleanup of the property. Mr. Donald L. & Mrs. Mary K. Draper - Vinton• A conviction was obtained on debris and other zoning charges in General District Court. The judge granted an extension of time, prior to the application of sentence, which allowed the property owner to meet all the requirements of Roanoke County Code. Mr. Robert C. & Mrs. Martha Dantzler -Catawba: Complaints by Roanoke County citizens and specific facts pertinent to this case determined that this case should be run out of the County Attorney's office. This approach allowed a series of violations to be grouped together as a single nuisance case at the Roanoke County Circuit Court level. Initial enforcement efforts of multiple Roanoke County codes (including both debris and zoning) resulted in a consent agreement. This agreement was reached between the County of Roanoke and the property owners. A follow-up enforcement of the consent agreement resulted in a conviction in the Roanoke County Circuit Court. Sentence application was delayed, while the property owners were allowed a final extension to comply with Roanoke County Code. The section of this violation that relates to debris accumulation has been met but is being continuously monitored for compliance. ~_ i 4) SPECIFIC RECOMMENDATIONS OF ORDINANCE/CODE CHANGES - Any dumping of materials in a natural or manmade watercourse -Reference Sec. 62.1-194 -Casting garbage, dead animals, trash, containers, lumber, timber into waters of commonwealth Expand definition of trash -Insert under Section 13-14.(a).(7) of Roanoke County Code to include: Goods and equipment that are stored outside in public view in an unused capacity (or similar language) -Expand definition of "public nuisance" - Standing water ordinance -Insert under Chapter 13. Offenses Miscellaneous Roanoke County Code -Vinton just passed an ordinance like this to protect against West Nile Virus. ... ACTION NO. ITEM NO. '1'-c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 8, 2003 Budget work session on the fiscal year 2003-2004 budget Brent Robertson Director of Management and Budget Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for review of the allocation of incremental new revenues and other sources of funds for inclusion in the FY2003-2004 budget. The summary presents the items that the Board, School Board and staff have reached consensus on during work sessions held over the last several months. This discussion will provide final direction to the County Administrator and staff in order to present a proposed budget at the April 22, 2003 Board meeting. At the April 22 meeting, a public hearing will be held to solicit citizen comment on the proposed budget. The adoption and 1St Reading of the Appropriation Ordinance is scheduled forthe May 13 Board meeting and the 2"d Reading of the Appropriation Ordinance will be held at the May 27 Board meeting. Attached you will find the summary that will be discussed during the work session. T' Roanoke County Budget Development Review of Sources/Uses of New Revenues FY2003-2004 April 7, 2003 Sources of Incremental New Funds: Projected Increase in General Revenues for FY2004 Close-out of New School Startup Fund (Shared with Schools) Beginning Balance--Reserved from FY2002 Year-end Ending Balances from FY2003 Year-end Adjustment for Designated Fees: Rescue Fees Sheriffs Fees: Booking Fee Conviction Fee (Courthouse Security) Operations $3,035,986 250,000 FY01-02 FY02-03 Year-End Year-End 736,000 345,000 120,000 160,000 230,463 $3,910,986 $736,000 $230,463 Uses of Incremental New Funds: Increased Transfer to Schools Employee Salaries and Benefits: Salary Increase - 2% Health Insurance Increase-Increased Enrollees Additional Fire and Rescue Personnel (10) Administration Fees Vinton Share-based on calls Deputy Sheriffs (4) -Courthouse Security NPDES-Stormwater Management Economic Development Incentive Reimbursements SCBAs-Fire and Rescue Tipping Fees-RVRA HP Migration Courthouse Repairs/Renovations SPCA Operations/Debt Service Payroll Platform Upgrade Voting Machines - ADA Compliance Constitutional Officer Reductions Circuit Court-Law Clerks Unemployment Compensation-Rate Increase Reduction in Transfer from Other Fund ($283,409-$125,000) $1,037,858 $760,000 90,000 450,000 22,000 27,000 160,000 200,000 392,000 120,000 473,537 296,000 230,463 160,000 130, 000 100,000 180,000 117,000 40,000 50,000 ($158,409) 3,910,986 736,000 230,463 Footnotes: The following items are not included in the above schedule: SCBA Upgrades - $400,000 subject to grant approval Funded Vehicle Replacement Program -Refinancing Savings ACTION NO. ITEM NO. ~ -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Work Session -Public Safety /Dispatch Facility Planning & Public Private Education Facilities and Infrastructure Act Process SUBMITTED BY: Dan O'Donnell Assistant County Administrator APPROVED BY: Elmer C. Hodge ~{~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of the work session is to bring the Board of Supervisors up to date on preliminary planning undertaken at the staff level to determine the County's need for a new emergency dispatch center or a new public safety building to replace the current facility on Peter's Creek Road. This past January members of the Board of Supervisor's toured the existing facility and discussed the need for a new dispatch center and possibly a new public safety complex. At this work session, staff will present the work achieved to date to determine our needs for such a facility. We will also be presenting information on a new procurement process that the Board may decide to use if it chooses to proceed with design and acquisition of a new facility. The Public Private Education Facilities and Infrastructure Act of 2002 permits private entities to submit proposals for design/build projects to state agencies and local governments for capital improvement projects. One such firm is currently working on an unsolicited proposal. There is no risk or obligation on the part of the County to accept this proposal. However the process can provide the County with a needs analysis and preliminary design work at no cost. Attached to this board report is a more thorough progress report on work achieved to date. I~'-3 FISCAL IMPACT: The work performed on this project to date has had no fiscal impact. As the project moves forward, fiscal impact will be analyzed and this information will be presented at future Board meetings. STAFF RECOMMENDATION: Although this is a work session and no formal Board approval is necessary at this time, staff would like a consensus from the Board to proceed with preliminary design work as there is no cost to the County. ~. ~. 04/08/2003 WORK SESSION PROGRESS REPORT PUBLIC SAFETY BUILDING /DISPATCH CENTER PROJECT Background Due to growth in the number of 911 calls caused by the cell phone transfer from the State Police as well as the insufficient space and unsuitable physical condition of the current public safety building, the need to look into a new dispatch center and / or a public safety building became evident this past winter. Members of the Board of Supervisors toured the facility in January and concurred that the dispatch center /public safety building should be a top priority for the County. The current facility houses the Emergency Communications Dispatch Center, Information Technology (IT), the Police Department and administrative offices for the Fire and Rescue Department. The facility is located on Peters Creek Road has been in operation since approximately 1985. It is located in a renovated school originally built in 1939. Work Done To Date In response to the Board's concerns, staff members of Administration, IT, Police, Fire and Rescue and General Services conducted several meetings to determine the needs for a renovated or new public safety facility. The primary need was determined to be a new or expanded Emergency Communications Center, followed by a more functional and secure environment for IT. Although the major reason for needed improvements is based on space insufficiency, the age and condition of the current facility, increasing maintenance problems, as well as the heightened need for security brought on by the September 11 terrorist attacks make improvements to these functions even more important. Though Dispatch and IT space were determined to be the most crucial and immediate concerns, it quickly became evident that an expanded Emergency Operations Center, as well as improved administrative space for Police and Fire and Rescue would be highly desirable, if not necessary, as well. These needs were discussed with the Board of Supervisors in a recent budget work session. Northrop-Grumman In January, Northrop-Grumman, the large aerospace and information technology systems firm approached Roanoke County staff to inquire into the possibility of submitting adesign-build proposal under the newly enacted Public Private Education Facilities Infrastructure Act of 2002. Northrop-Grumman had recently merged with TRW Communications, Inc., which had previously been a major ,~a .~ contractor for public safety communications systems. One of the goals of the merged entity is to bring advanced communications technology and military security technology to state and local governments to bolster the Homeland Security efforts now taking place across the country. After an initial meeting with Northrop-Grumman, staff agreed to allow Northrop-Grumman to hold atwo-day planning session with key County staff members and conduct a needs analysis and develop preliminary designs at no cost or obligation to the County. Northrop- Grumman also agreed to provide a "not to exceed" cost estimate for adesign- build facility based on the needs assessment. Northrop-Grumman met with key County staff members on March 13 and 14 to conduct the analysis. The deliverables will be available to the County in early May, approximately 45 days after the March 13 and 14 meetings. In effect, Northrop-Grumman plans to deliver an "unsolicited proposal" under the Public Private Partnership Education and Infrastructure Act of 2002. If the Board of Supervisors approves, we would like to invite Northrop-Grumman to share this information with the Board in May. Public Private Education Facilities and Infrastructure Act of 2002 (PPEA) In 2002, the Commonwealth of Virginia adopted the PPEA in response to the need for adesign-build process for educational and other government facilities. This legislation was modeled after the Public Private Partnership Transportation Act of 1995, which has been used over the past several years to increase the speed and lower the costs of suitable highway projects. Although County Attorney Paul Mahoney will be presenting more specific information to the Board regarding the PPEA, the key provisions of the law are as follows: • It allows for solicited and unsolicited proposals to acquire, design, construct, improve, renovate, expand, equip, maintain, or operate a "qualifying project" • A "qualifying project" is: -An educational facility -Any building or facility for principal use by a public entity -Equipment to enhance public safety and security at public buildings -Utility and telecommunications infrastructure -Recreational Facilities • Private entity submits proposal to public body • Public body must adopt implementing procedures prior to accepting a proposal • Public body makes a decision to publish a notice that they are considering the proposal or return proposal to the submitter • Public body may solicit other proposals from other entities As stated above, Mr. Mahoney will explain the implementing procedures and award criteria to the Board during the work session. 2 ~3 Conclusion The PPEA legislation and the analysis and preliminary plans being prepared by Northrop-Grumman at no cost may be important steps in providing for a public safety facility for Roanoke County. This work session is to open these ideas and tools up for discussion between staff and the Board. The ultimate decision of how to upgrade our public safety capabilities is, of course, a matter of public policy to be determined by the Board of Supervisors. Our mission in this work session is to provide a new possible alternative to discuss among the more traditional methods of designing a public safety facility or emergency communications dispatch center. Respectfully submitted by Dan O'Donnell, Assistant County Administrator 3 ~-3 ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S.W. -Room 431 Roanoke, VA 24018-0798 Phone 772-2007 -Fax 772-2089 MEMORANDUM To: Board of Supervisors From: Paul M. Mahoney Date: April 1, 2003 Subject: Public-Private Education Facilities and Infrastructure Act (PPEA) A work session has been scheduled for Apri18, 2003, to brief the Board of Supervisors on how the County might use the PPEA to construct a dispatch center/public safety building. This memorandum is intended to provide you with an introductory, general overview of the PPEA, which became effective July 1, 2002. The purpose of the PPEA is to encourage public-private partnerships in providing public infrastructure by State and local governments, and both flexibility and creativity as it relates to the construction, and especially, the financing of such projects. Flexibility in the procurement process is a means to an end; creativity in proposals and in financing is the goal. Key provisions of the PPEA: (1) Applies to "qualifying" projects defined to include not only educational facilities, but also any building or facility for principal use by any public entity; any equipment or improvements necessary to enhance public safety and security of buildings; utility and telecommunications and other communications infrastructure; and recreational facilities. (2) Applies to construction, renovation, expansion, operation, and maintenance of a qualifying facility. (3) PPEA projects maybe either solicited by the public entity or unsolicited. (4) Criteria for approval: There is a public need for or benefit derived from the project of the type proposed by the private entity; the estimated cost of the project is reasonable in relation to similar facilities; and the private entity plans will result in the timely acquisition, design, construction, improvement, renovation, expansion, equipping, maintenance, or operation of a qualifying project. (5) No proposal can be considered by a public entity until after the entity has adopted procedures for evaluating PPEA proposals that comply with the principles of the PPEA. (I will draft procedures to be adopted by the Board of Supervisors if the Board wants to consider proposals under the PPEA) (6) Once a proposal is submitted to a public entity it must be advertised for 45 days to allow competing proposals to be filed. (7) Public entity may use internal staff and outside advisors to process and evaluate PPEA proposals, and ir. the case of unsolicited proposals may charge "a reasonable fee" to cover the cost of evaluation. (VDOT charges $25,000 for projects under $50 million, and $50,000 for projects over $50 million. 20% of the fee is paid with the conceptual proposal and 80% of the fee with a detailed proposal. Other agencies of the Commonwealth charge a fee 0.5% not to exceed $50,000, but not less than $5,000.) (8) As part of the review and evaluation process, the private entity making the proposal should demonstrate that the proposal complies with the local comprehensive plan, infrastructure development plan, capital improvement budget, and any other applicable spending plan. (9) PPEA proposals are exempt from Virginia's Public Procurement Act BUT they are NOT exempt from standard procurement practices. (A) Public entity must use procedures that are consistent with "competitive sealed bidding" or "competitive negotiation" under the public procurement act. (B) Public entity must use procedures consistent with competitive sealed bidding unless it determines before hand in writing that competitive negotiations are "likely to be advantageous to the responsible public entity and the public based on (i) the probably scope, complexity or urgency of the project, or (ii) risk sharing, added value, and increase in funding or economic benefit from the project that would not otherwise be available." (10) Prior to commencement of a project, the private and public entities shall enter into a "Comprehensive agreement." This is the contract between the public and private entities for a PPEA project. (A) Comprehensive agreement controls all project-related activities. (B) PPEA specifies several elements that must be covered in the comprehensive agreement including: delivery of the project, review of plans and specs, project inspection, liability insurance, monitoring to insure proper maintenance, period filing of appropriate financial statements, termination, and amounts to be paid to the private entity. (C) Copy of any comprehensive agreement must be filed with the State Auditor of Public Accounts. 2 3 (11) Funding sources may include appropriations of public funds, donated property, grants and loans, user fees, lease payments and service payments. The private entity may fund the project by issuing debt or securities or by entering into a sale and lease-back arrangement, and may secure any financing with a pledge of, security interest in, or lien upon any of its property, including its property interests in the PPEA project. (12) Possible advantages to Roanoke County under PPEA. (A) Mechanism for additional revenue sources and financing options. (B) Share costs and risks of project with private sector development "partner". (C) Public procurement by competitive negotiation rather than competitive sealed bidding for projects that meet criteria due to size, scope, complexity, and urgency. (D) Opportunity for a private sector to suggest new creative and alternative development/operation/maintenance/financing. (E) Option of both solicited and unsolicited proposals, in addition to traditional procurement methods. (F) Design build may have shorter total implementation time. (G) Design/build may have a more efficient procurement and construction process. (H) Overall project costs maybe lower. (13) Possible disadvantages to Roanoke County under PPEA. (A) Loss of traditional control the County would have over the design, construction, operation, and maintenance of a capital project. (B) Now a "partner" with private-sector developer/contractor sharing risks, benefits and responsibilities. (C) More complex and flexible procurement activities required. (Accountability must be based on the comprehensive agreement since traditional procurement law provisions do not apply.) (D) More detailed comprehensive agreement with the "private sector" partner is required. 3 ~- 3 (E) Even with additional revenue sources and financing options the County must participate with an appropriate amount. (F) Private financing likely to be more expensive than tax exempt financing, therefore, adding costs to the project. (G) Existing rules regarding public financing and tax exempt financing still applicable. (H) Risk of public criticism in the event of unsatisfactory actions or performance by the private sector "partner", or allegations of bias in the selection process. (I) Maybe less competitive if project involves a single unsolicited proposal to which no competing proposals are filed. (14) Public-private partnerships have strong ideological backing. They also present new and unique profit opportunities for certain business enterprises. Therefore the negotiation of the comprehensive agreement is critical. We must understand how all of the parties are going to make money on this project, where in the agreement it ensures that the private parties will make money and in what amounts. Public-private partnership may provide a solution for Roanoke County's infrastructure needs, but we should not assume at the outset either that it does or that it does not. Each proposal must be analyzed with great care to ensure that it truly is a desirable and cost-effective solution. I hope these materials will assist you evaluating any public-private partnership proposal for the dispatch center/public safety building, and also provide you with a foundation for future discussions with private entities submitting proposals to the County. PMM/sb Attachments 4 w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION 040803-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers, Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. ITEM NO. R - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Certificate of recognition to Roanoke County Schools for being named a Gold Medal School District Winner by Expansion Management Magazine APPROVED BY: Elmer C. Hodge ~'~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools have been recognized by Expansion Management Magazine as a Gold Medal Winner for placing in the top 17% of secondary school districts throughout the United States. The magazine rates school districts based on an education quotient (EQ) which measures the following factors: • Graduate outcome: how well students learn and how many graduate • Resource index: the community's financial commitment to education • Community index: the community's adult education and income levels A certificate from Expansion Management Magazine, as well as a Certificate of Recognition from the Board, will be presented to Dr. Linda Weber, Superintendent of Schools. _' N •" O • ~ ~ • ~'N ts- W • ~V t 4 E ~, •ti ~ ~ ~ ~ ~~ a N. ~ w ~ . ,~ ~.. ~ _.. . o O vJ O O U U_ ~~ ~ ~~ .~ a~ ~ o ~ ~ O U ~ 0 i 4 V ~ O z 3 ~ O O c7 Q H n . U1 V Z •;> ~ " Oz ~w c~ ~ w m a Z Z 0 z 4 a (~plttltp Of ~OdtCQ~p CERTIFICATE OF RECOC><1~IITIOIY AWARDED TO R®A~®~ C®~~T~ ~C,~00~~ for being named a Gold Medal School District Winner > Expansion Management, a monthly business magazine for executives of companies that are actively looking for a place to expand or relocate their facilities within the next one to three years, recently published its 12t annual Education Quotient rating of 1,500 secondary school districts throughout the United States. The magazine rates school districts to provide its reader with a basis for comparing the type of work force they are likely to encounter in various communities around the country. > The Education Quotient is calculated on a weighted scale from 1 (lowest) to 99 (highest) and measures the following: (1) Graduate Outcome -how well students learn and how many stay to graduation, (2) Resource Index - a community's financial commitment to education and (3) Community Index -the community's adult education and income levels. > Expansion Management Magazine awards individual school districts one of five rankings - Gold Medal schools rank in the top 17 percent of those districts evaluated, while Blue Ribbon districts rank in the top third nationally. Green Light districts comprise the average, while Yellow Light and Red Light districts are below the national average. > The Board of Supervisors congratulates the Roanoke County Schools for receiving the Gold Medal for placing in the top 17 percent of all school districts evaluated. Presented this 8th day of April, 2003 J ph McNamara, Chairman Richard C. Flora, Vice-Chairman ~h~%~ ~~ Michael W. Altizer Joseph B. "Butch" Church H. Odell "Fuzzy" Minnix ACTION NO. ITEM NO. pi - n1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 8, 2003 Certificates of recognition to the following All-State Band and Chorus winners: (a) Natassia Dingman, Cave Spring High School (b) Bobby Menkedick, William Byrd High School (c) Ashley Hartman, Glenvar High School (d) Charissa Lell, Glenvar High School Diane S. Childers Clerk to the Board Elmer C. Hodge EN County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Certificates of recognition will be presented to the above students who were All-State Band and Chorus winners. Also present at the meeting will be Dr. Linda Weber, Superintendent of Schools; Greg Denton, Coordinator of Fine Arts; and Dr. Martha Cobble, Principal at Cave Spring High School. ~jAWt~' Of ~(i0ttlt0~e CERTIFICATE OF RECOC><1~IITIOI~I AWARDED TO Cave Spring High School For being selected for the Virginia All-State Band > Natassia Dingman, a senior at Cave Spring High School, has been a member of the band program for seven years. > Ms. Dingman, who plays the clarinet, was selected to play in the Virginia All-State Band which was held at Handley High School in Winchester, Virginia on April 3 through 5, 2003. > Students for the Virginia All-State Band are selected through school, district, and state auditions. They are required to perform prepared and sightreading materials in front of selected music educators from the entire state. > Ms. Dingman, is a member of the Symphonic and Marching Bands; has studied piano for the past two years; has taken Music Theory I and is currently enrolled in Music Theory II, and plans to attend Tulane University or the University of Rochester majoring in electrical engineering. > The Board of Supervisors congratulates Natassia Dingman for being selected for the Virginia All-State Band and extends its best wishes to her in all of her future endeavors. Presented this 8th day of April, 2003 Jo McNamara, Chairman ~`C_.. c.~....~ G ~ ar ~ Richard C. Flora, Vice-Chairman Michael W. Itizer ose h B. "Butch" Church H. Odell "Fuzzy" Minnix fi ... /~~ ~~urtp of ~Otttro~e f CERTIFICATE OF RECOC~I~IITIOI~I AWARDED TO ~OB~Y 1~E~~EI~-ICI~ William Byrd High School For being selected for the Virginia All-State Band Bobby Menkedick, a senior at William Byrd High School, has been a member of the band program for seven years. Mr. Menkedick, who plays the trombone, was selected to play in the Virginia All- state Band which was held at Handley High School in Winchester, Virginia on April 3 through 5, 2003. Students for the Virginia All-State Band are selected through school, district, and state auditions. They are required to perform prepared and sightreading materials in front of selected music educators from the entire state. Mr. Menkedick has held various leadership positions in the William Byrd High School Band; is an honor roll student; and will be attending Virginia Tech majoring in music. The Board of Supervisors congratulates Bobby Menkedick for being selected for the Virginia All-State Band and extends its best wishes to him in all of his future endeavors. Presented this 8th day of April, 2003 .a...~` Jo h McNamara, Chairman Richard C. Flora, Vice-Chairman Michae . AI izer ~9ose h B. "Butch" Church H. Odell "Fuzzy" Minnix p~wrtp of ~toa~ro~ ~~1_ CERTIFICATE OF RECOC~IYITIOIY AWARDED TO A~~~E~ ~if.1~~T1'~.~,>' ~t~a1~~~ ~~~~ ~~~c~a1 For being named to the Virginia All-State Chorus Ashley Hartman, a student at Glenvar High School, has been in the choir for seven years. Ms. Hartman has been selected to sing in the Virginia All-State Chorus which will be held at Charlottesville High School on April 10 through 12, 2003. Students for the Virginia All-State Chorus are selected through school, district, and state auditions. They are required to perform prepared and sightreading materials in front of selected music educators from the entire state. Ms. Hartman was selected for District Choir for the past three years; is currently serving as President of the Glenvar High School Choir; and is planning to attend James Madison University majoring in nursing. The Board of Supervisors congratulates Ashley Hartman for being selected for the Virginia All-State Chorus and extends its best wishes to her in all of her future endeavors. Presented this 8th day of April, 2003 Jo h McNamara, Chairman Richard C. Flora, Vice-Chairman Michael W. Itizer ~C~3• ~~~~'~~ dose h B. "Butch" Churc/h~ H. Odell "Fuzzy" Minnix ~jpturtp of ~Roattp~e w. CEKTIFICATE OF KECOCz1~IITIOIY AWARDED TO C~A~~S-SA ~E~h ~Jle~~~r Nigh Sch~~l For being named to the Virginia All-State Chorus Charissa Lell a student at Glenvar High School, has been a member of the choir since the sixth grade. Ms. Lell has been selected to sing in the Virginia All-State Chorus which will be held at Charlottesville High School on April 10 through 12, 2003. Students for the Virginia All-State Chorus are selected through school, district, and state auditions. They are required to perform prepared and sightreading materials in front of selected music educators from the entire state. Ms. Lell has been selected for the District Chorus for the past three years; has served as the Glenvar High School Choir's historian; and plans on continuing her education but has not selected a college. The Board of Supervisors congratulates Charissa Lell for being selected for the Virginia All-State Chorus and extends its best wishes to her in all of her future endeavors. Presented this 8th day of April, 2003 ~" - "'~`~""a"'------~ Jo h McNamara, Chairman ~C.... c>.---~ G '1-~ of t Richard C. Flora, Vice-Chairman ~h ur.~ 2~ Michael W. Altizer ~-,~~,AC.~3• ~~~~ ~C~~"~ dose h B. "But/ch" ChurcJh~ ~p H. Odell "Fuzzy" Minnix ~~ ,~ _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION 040803-8 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Volleyball Team won the State Group AA Championship on March 1, 2003, with victories over Fauquier High School of 15-0 and 15- 3; and WHEREAS, the Knights won the Blue Ridge District and Region III Championships and finished the season with a perfect record of 29 wins and 0 losses; and WHEREAS, Courtney Fitzpatrick was named First Team All-State and Group AA Player of the Year by the Virginia High School Coaches Association and Sarah Lyon was named Second Team All-State; and WHEREAS, the Knights are coached by Tamalyn Tanis, who was selected Coach of the Year for the State, Region and District, and Assistant Coaches Mark Tanis, Lindsay Cannon and Kim Martinez. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM: Avelyn Austin, Melissa Berry, Courtney Fitzpatrick, Ashley Greene, Emily Harvey, Megan Horan, Claire Kerr, Sarah Lyon, Katie Morrison, Susan Rodgers, Andrea Secrist, and Brittany Vascik for their 1 ~~ athletic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A OPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Congratulations File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 ACTION NO. ITEM NO. R-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 8, 2003 Resolution of congratulations to Cave Spring High School Volleyball Team for winning the State Group AA Championship Diane S. Childers Clerk to the Board Elmer C. Hodge E~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring Knights won the State Group AA Championship on March 1, 2003, wrapping up a season where they won the Blue Ridge District and Region II Championships to finish with a perfect record of 29 wins and 0 losses. In addition to the team members, the following individuals will also be present at the meeting to accept the resolution: Dr. Linda Weber, Superintendent of Schools; Dr. Martha Cobble, Principal; and Tamalyn Tanis, Coach. ~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Volleyball Team won the State Group AA championship on March 1, 2003 with victories over Fauquier High School of 15-0 and 15-3; and WHEREAS, the Knights won the Blue Ridge District and Region III Championships and finished the season with a perfect record of 29 wins and 0 losses; and WHEREAS, Courtney Fitzpatrick was named First Team All-State and Group AA Player of the Year by the Virginia High School Coaches Association and Sarah Lyon was named Second Team All-State; and WHEREAS, the Knights are coached byTamalyn Tanis, who was selected Coach of the Year for the State, Region and District, and Assistant Coaches Mark Tanis, Lindsay Cannon and Kim Martinez. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM: Avelyn Austin, Melissa Berry, Courtney Fitzpatrick, Ashley Greene, Emily Harvey, Megan Horan, Claire Kerr, Sarah Lyon, Katie Morrison, Susan Rodgers, Andrea Secrist, and Brittany Vascik for their 1 ~Z-3 athletic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. 2 I'' 9 ~'. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION 040803-9 OF CONGRATULATIONS TO COURTNEY FITZPATRICK FOR AN OUTSTANDING VOLLEYBALL SEASON AND BEING SELECTED AS GROUP AA PLAYER OF THE YEAR WHEREAS, Courtney Fitzpatrick, a senior at Cave Spring High School, had an outstanding season on the volleyball team; and WHEREAS, Courtney was instrumental in the team winning the District, Region and State Group AA Championships and finishing the season with a perfect 29-0 record; and WHEREAS, Courtney was named to the First Team All-State and was chosen as the Group AA Player of the Year by the Virginia High School Coaches Association; and WHEREAS, Courtney demonstrated leadership, outstanding athletic ability and good sportsmanship throughout the season. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to COURTNEY FITZPATRICK for an outstanding volleyball season and for being selected as Group AA Player of the Year; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Courtney Fitzpatrick in all of her future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: /LY~~ ~~ ~~~ 11~ Diane S. Childers Clerk to the Board of Supervisors 1 /' Cc: File Resolutions of Congratulations File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. ITEM NO. -~-} AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Resolution of congratulations to Courtney Fitzpatrick for an outstanding volleyball season and being selected as Group AA Player of the Year SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Courtney is a senior at Cave Spring High School and played an instrumental role in the volleyball team's success in the District, Region and State Group AA Championships. Courtney was named to the First Team All-State and selected as Group AA Player of the Year by the Virginia High School Coaches Association. Also present at the meeting will be Dr. Linda Weber, Superintendent of Schools; Dr. Martha Cobble, Principal; and Tamalyn Tanis, Coach. a, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 RESOLUTION OF CONGRATULATIONS TO COURTNEY FITZPATRICK FOR AN OUTSTANDING VOLLEYBALL SEASON AND BEING SELECTED AS GROUP AA PLAYER OF THE YEAR WHEREAS, Courtney Fitzpatrick, a senior at Cave Spring High School, had an outstanding season on the volleyball team; and WHEREAS, Courtney was instrumental in the team winning the District, Region and State Group AA Championships and finishing the season with a perfect 29-0 record; and WHEREAS, Courtney was named to the First Team All-State and was chosen as the Group AA Player of the Year by the Virginia High School Coaches Association; and WHEREAS, Courtney demonstrated leadership, outstanding athletic ability and good sportsmanship throughout the season. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to COURTNEY FITZPATRICK for an outstanding volleyball season and for being selected as Group AA Player of the Year; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Courtney Fitzpatrick in all of her future endeavors. 1 - s ACTION NO. ITEM NO. R -j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Certificate of recognition to Jennifer Beury, Hidden Valley High School, for placing first in the 3200 meter Group AA Championship SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge f 1~" County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jennifer Beury, a student at Hidden Valley High School, won the 3200 meter Group AA Championship with a time of 11 minutes 23.04 seconds. Jennifer also competed at the National Scholastic Indoor Championships in New York where she earned All-American honors for finishing sixth in the 5,000 meters and fifth in the two-mile run. Present to accept the certificate of recognition will be Jennifer Beury; Dr. Linda Weber, Superintendent of Schools; and Bret Matthews, Coach. ~j oturt~ of ~~uatro~e CEKTIFICATE OF RECOG~IYITIOIY AWARDED TO .~E~I~IFE~ ~3~~1I~Y FOR WINNING THE GIRLS 3200 METER GROUP AA CHAMPIONSHIP WITH A TIME OF 11 MINUTES 23.04 SECONDS > Jennifer Beury, a student at Hidden Valley High School, had an outstanding season in indoor track, placing first in the 3200 meters indoor Group AA State track meet during February, 2003, at Virginia Tech > Ms. Beury also competed in the State Cross Country Meet and finished third. > Ms. Beury competed in the following events at the National Scholastic Indoor Championships in New York during March, earning All-American honors: - Finished sixth in the 5,000 meters with a time of 17 minutes 49.80 seconds - Finished fifth in the two-mile run with a time of 11 minutes 4.69 seconds > The Board of Supervisors congratulates Jennifer Beury for winning the State Group AA Championship in the 3200 meters and extends its best wishes to her in all of her future endeavors. Presented this 8th day of April, 2003 Jo h McNamara, Chairman Richard C. Flora, Vice-Chairman ~hu`~ 2~ . Michael W. Altizer dose h B. "Butch" Church H. Odell "Fuzzy" Minnix ACTION NO. ITEM NO. R - (o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 8, 2003 Certificate of recognition School, for being named football to Jon Copper, Northside High First Team All-State in Group AA Diane S. Childers Clerk to the Board Elmer C. Hodge ~'1~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jon Copper, a senior at Northside High School, was named to the First Team All-State in Group AA football. Jon is a two-time All Timesland football selection and was the only player to make the Virginia High School Coaches Association's first team Group AA squad last fall. Present to accept the certificate of recognition will be Jon Copper; Dr. Linda Weber, Superintendent of Schools; Jim Hickam, Coach; and Allen Journell, Principal. ~ptuttp of ~toartu~e CERTIFICATE OF RECOC~I~IITIOIY AWARDED TO ~O CO~~''ER FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL-STATE FIRST TEAM, GROUP AA I J u~ _,..... #~ A Jon Copper, a senior at Northside High School, had an outstanding season in football and was named to the All-State First Team, Group AA. Mr. Copper is a two-time All Timesland football selection and was the only player last fall to make the Virginia High School Coaches Association's first-team Group AA squad, both as a linebacker and as a guard. Mr. Copper demonstrated. his outstanding athletic ability and good sportsmanship throughout the season and was instrumental in the Northside High School Football team winning the 2002 Blue Ridge District Championship. The Board of Supervisors congratulates Jon Copper for being named to the All- state First team and extends its best wishes to him in all of his future endeavors. Presented this 8th day of April, 2003 Jo h McNamara, Chairman ~. _~ ~ f_ ~ ar t Richard ora, Vice-Chairman ~~ Michael W. Altizer ~J'ose h B. "Butch" Church H. Odell "Fuzzy" Minnix ACTION NO. ITEM NO. `-~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 8, 2003 Funding requests from cultural and tourism agencies for fiscal year 2003-2004. Brent Robertson Director of Management and Budget Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentations to allow cultural and tourism agencies the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in the FY 2003-2004 budget. At the March 25, 2003 Board of Supervisors meeting, presentations from human and social service agencies requesting contributions from the County for inclusion in the FY 2003-2004 budget were heard. Consistent with prior year's process, the requesting organizations have been categorized into two groups and presentations will be heard at separate Board meetings. All organizations that submitted funding requests for FY 03-04 were contacted by letter indicating the date their group would be making presentations and advising them that speakers will be called in alphabetical order. An Appearance Request Form was included in the letter and they were instructed to sign and return the form to the Clerk to the Board if they wanted to make an oral presentation. At the March 25, 2003 Board of Supervisors meeting you received a packet with funding requests for FY 03-04. Please find enclosed a copy of the organizational requests that includes prior years' actual payments, FY02-03 approved budget, and the organizations' funding request for FY03-04 for your review during the presentations. The County Administrator will make recommendations for funding and present them to the Board as part of the FY 2003-2004 proposed budget that is planned for April. The written requests and accompanying literature submitted by each organization has been placed in the Clerk to the Board's office for review. S- I Contribution Requests -Cultural and Tourism Agencies Agency FY02 Actual FY03 Bud et FYti4 Request * Art Museum of Western Virginia $ - $ - $ 5,000 ~` Arts Council of the Blue Ridge 2,000 2,000 3,000 Blue Ridge Soil and Water Conservation District 1,250 1,250 2,000 - * Center in the Square Operating -- _ 35,000 _ _ 35,000 _ 40,000 *Convention and Visitors Bureau * Downtown Music Lab Economic Development Partnership 130,000 - 130,000 130,000 new request 130,000 150,000 5,000 138,282 * Explore (The River Foundation) 215,440 515,440 515,440 *Harrison Museum of African American Culture 2,000 2,000 5,000 Highland Cultural Coalition - - 1,000 * History Museum & Historical Society of Western Va. 7,500 7,500 10,000 * Julian Stanley Wise Museum Medical History Foundation, Inc. _ _ 20,000 - 20,000 - 35,000 contribution *Mill Mountain Theatre * Mill Mountain Zoo 5,000 5,000 5,000 5,000 8,500 8,000 " Mill Mountain Zoo -Capital Request - - 10,000 * New Century Venture Center - 25,000 * Opera Roanoke - - 1,200 * Planned Pethood Clinic - - 888 Roanoke Higher Education Center new request 100,000 Roanoke Symphony 6,000 6,000 7,000 Roanoke Valley Alleghany Regional Commission 29,614 __- 29,614 _ _ 47,411 Roanoke Valley Greenways Commission 10,800 10,800 10,800 Roanoke Valley Sister Cities 3,000 3,000 3,000 Saint Francis of Assisi Service Dog Foundation - new request 3,500 * Salem/Roanoke County Chamber of Commerce 6,000 6,000 5,000 Salem-Roanoke Baseball Hall of Fame _ _ _ 3,000 3,000 contribution Science Museum of Western Virginia 15,000 15,000 15,000 Science Museum of Western Virginia Capital 15,000 Southwest Virginia Ballet * TAP -Dumas Center -Capital -over 3-5 years VA Western Community College -Scholarship - 5,470 - new request 7,010 1,000 2__50,000 7,200 Vinton Chamber of Commerce __ __ 500 500 500 Vinton Dogwood Festival 1,000 1,000 1,000 * Virginia Amateur Sports ---- --- 40,000 40,000 55,000 ---- Virginia Association of Counties --- 13,940 --- 15,624 - - 15,624 *Virginia Museum of Transportation 5,000 5,000 10,000 Western Virginia Land Trust - - 10,000 * Williamson Road Area Business Association - new request 10,000 * Young Audiences of Virginia, Inc. - - 4,000 Total $ 692,514 $ 995,738 $ 1,534,345 S-~ Contribution Requests -Health and Human Service Agencies revised 4/4/03 Agency FY02 Actual FY03 Bud et< FY04 fie uest * Adult Care Center of the Roanoke Valley __ -- -- $ 10,000 $ 10,000 $ 10,000 Alzheimer's Association - -- - 5,000 *American Red Cross - -- - *Bethany Hall ___ _ Big Brothers and Big Sisters of Roanoke Valley * Blue Ridge Behavioral Health. Care Blue Ridge Independent Living Center - __ 500 3,000 117,755 - - _-- 500 3,000 117,755 - 4,000 - - 20,075 6,000 127,478 10,000 * Blue Ridge. Legal Services, Inc. - - 3,732 * Bradley Free Clinic 5,000 5,000 _ . contribution *Child Health Investment Partnership (CHIP) _ 16,660 16,660 20,960 * Children's Advocacy Center of the Roanoke Valley, Inc _ _ 3,500 3,500 _ - _-- 3,500 *Conflict Resolution Center, Inc _ _ - - 7,500 ____ * Council of Community Services-Info and Referral Center - 3,000 --- - 3,000 - 3,150 _ * Court Appointed Special Advocate (CASA) 2,000 2,000 _ 6,000 Family Service of the Roanoke Valley * Fifth District Employment & Training Consortium 4,000 - 4,000 - 5,000 3,500 Good Samaritan Hospice, Inc. -- -_ - -- - 1 000 1,000 Goodwill Industries of the Valleys - - 15,000 - 5,000 --- 15,000 * Habitat for Humanity - - 6,500 * Literacy Volunteers of America Roanoke Valley __ 1,000 1,000 1,000 * LOA Area Agency on Aging * Mental Health Association * National Conference for Community and Justice National Multiple Sclerosis Society. _ * Presbyterian Community Center 13,750 640 610 - - 13,750 700 650 - - _ 27,015 1,000 1,500 1,000 2,500 * Roanoke. Area Ministries (RAM) 1,000 1,000 3,000 * Roanoke Valley Interfaith Hospitality Network - - _ 8,667 Roanoke Valley Speech & Hearing Center -- _ _. 1,000 1,000 1,000 * Salem/Roanoke County Community Food Pantry 2,500 3,000 10,000 ___ Smith Mountain Lake 4H Camp - - contribution * Southwestern Virginia Second Harvest Food Bank 2,500 3,000 5,000 * TAP _ _ 30,000 30,000 31,500 * TAP-Transitional Living Center -- _ 20,000 20,000 - _ 21,000 *The Salvation Army _ - 2,000 - 2,000 - - 2,500 *TRUST 4,750 - 4,750 -- 8,000 Total $ 261,165 $ 252,265 $ 382,077 ', i additional request 'YWCA of the Roanoke Valley ! ~I new request contribution s-i Fiscal Year 2002-2003 Funding Requests Cultural and Tourism Agencies The organizations listed below have requested time to speak to the Board regarding funding requests for the 2003-2004 fiscal year. Speakers will be called in alphabetical order from Z-A. Or anization S Baker' Young Audiences of Virginia YWCA of Roanoke Valley Williamson Road Area Business Association (WRABA) Virginia's Explore Park Virginia Museum of Transportation Virginia Amateur Sports Vinton Area Chamber of Commerce Total Action Against Poverty (TAP) -Dumas Center Science Museum of Western Virginia Salem-Roanoke County Chamber of Commerce Saint Francis of Assisi Service Dog Foundation Roanoke Valley Convention & Visitors Bureau Roanoke Symphony Society Roanoke Higher Education Center Planned Pethood Clinic Opera Roanoke New Century Venture Center National Conference for Community and Justice Mill Mountain Theatre Julian Stanley Wise Foundation History Museum and Historical Society of Western Virginia Harrison Museum of African American Culture Downtown Music Lab Center in the Square Blue Ridge Zoological Society of Virginia Arts Council of the Blue Ridge Art Museum of Western Virginia Judith Clark Caren P. Coker-Jones Wendy J. Jones Roger Ellmore Katherine Strickland Peter R. Lampman Anthony Conner Stanley Andrzejewski Stewart Hill Debbie Kavitz Leigh Singh Dave Kjolhede Jack Hans Tom McKeon Barbara Fasick William Kranse Lisa Ison Kirk Bailin John Levin Sue Taylor Kent Chrisman Aletha S. Bolden Charlie Hammill Tom Brock Beth Poff Elizabeth Bower Susannah Koerber U-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE 040803-10 ENACTING SEC. 2-8. BOOKING FEE FOR INDIVIDUALS INCARCERATED IN THE ROANOKE COUNTY JAIL. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 25.00 BOOKING FEE FOR ADMINISTRATIVE PROCESSING OF PRISONERS INTO THE ROANOKE COUNTY JAIL WHEREAS, Section 15.2-1613.1, of the Code of Virginia authorizes local governing bodies to impose and collect a fee of up to Twenty-five Dollars ($25.00) for administratively processing or "booking" prisoners into a local jail in order to partially recover the costs involved in the collection of DNA samples, criminal history background checks and pre- arraignment investigations which are required by state law; and WHEREAS, the Sheriff of Roanoke County desires to begin the implementation of this Booking Fee which will be collected by the various Clerks of the Courts as a court cost in all cases involving incarceration in the Roanoke County Jail and be deposited to the account of the Treasurer of Roanoke County to be used to help defray the costs of processing arrested individuals into the County's jail; and, WHEREAS, the first reading and public hearing of this ordinance was held on March 25, 2003, and the second reading was held on April 8, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail., of Article I. In General, of Chapter 2, ADMINISTRATION, of the Roanoke County Code be enacted as follows: Sec. 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail. The Clerks of the District and Circuit Courts of the County of Roanoke, respectively shall assess and collect the sum of Twenty-five Dollars ($25.00) as part of the costs in each criminal or traffic case in which a period of incarceration or confinement in the Roanoke County Jail shall be imposed or served as any part of the sentence for conviction of any statute or ordinance. Such sums shall be collected by the Clerk of the Court in which the case is heard, remifted to the County Treasurer and be held by the Treasurer to defray the costs of processing arrested persons into the Roanoke County Jail. 3. That this ordinance shall be in full force and effect from and after its adoption. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors 2 cc: File Gerald Holt, Sheriff Paul Mahoney, County Attorney Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Skip Burkart, Judge Theresa A. Childress, Clerk Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue ACTION NO. ITEM NO. ~ a -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Second reading of an ordinance enacting Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail of the Roanoke County Code to authorize a $25.00 booking fee for administrative processing of prisoners into the Roanoke County jail SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge ~'~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Code Section 15.2-1613.1 authorizes local governments to impose and collect fees of up to $25.00 to cover the cost of booking prisoners into the jail. This legislation was adopted by the General Assembly to allow local governments the recovery of additional costs involved in the collection of DNA samples, criminal history checks for the Magistrate on all arrestees, and pre-arraignment investigations. The fees will be collected by the Clerk of the Court as an additional court cost and remitted to the County of Roanoke. The use of these fees is not restricted by state code for a particular use. The first reading of this ordinance was held on March 25, 2003. FISCAL IMPACT: Based on the number of bookings at the jail for the prior year, it is estimated the $25.00 booking fee will generate approximately $120,000. The implementation of these fees will approximately offset the reduction in reimbursements for Constitutional Officers from the State Compensation Board for fiscal year 2004. STAFF RECOMMENDATION: Staff recommends the adoption of the proposed ordinance. u-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE ENACTING SEC. 2-8. BOOKING FEE FOR INDIVIDUALS INCARCERATED IN THE ROANOKE COUNTY JAIL. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 25.00 BOOKING FEE FOR ADMINISTRATIVE PROCESSING OF PRISONERS INTO THE ROANOKE COUNTY JAIL WHEREAS, Section 15.2-1613.1, of the Code of Virginia authorizes local governing bodies to impose and collect a fee of up to Twenty-five Dollars ($25.00) for administratively processing or "booking" prisoners into a local jail in order to partially recover the costs involved in the collection of DNA samples, criminal history background checks and pre- arraignment investigations which are required by state law; and WHEREAS, the Sheriff of Roanoke County desires to begin the implementation of this Booking Fee which will be collected by the various Clerks of the Courts as a court cost in all cases involving incarceration in the Roanoke County Jail and be deposited to the account of the Treasurer of Roanoke County to be used to help defray the costs of processing arrested individuals into the County's jail; and, WHEREAS, the first reading and public hearing of this ordinance was held on March 25, 2003, and the second reading was held on April 8, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail., of Article I. In General, of Chapter 2, ADMINISTRATION, of the Roanoke County Code be enacted as follows: ~~ Sec. 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail. The Clerks of the District and Circuit Courts of the County of Roanoke, respectively shall assess and collect the sum of Twenty-five Dollars ($25.00) as part of the costs in each criminal or traffic case in which a period of incarceration or confinement in the Roanoke County Jail shall be imposed or served as any part of the sentence for conviction of any statute or ordinance. Such sums shall be collected by the Clerk of the Court in which the case is heard, remitted to the County Treasurer and be held by the Treasurer to defray the costs of processing arrested persons into the Roanoke County Jail. 3. That this ordinance shall be in full force and effect from and after its adoption. 2 - ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE 040803-11 ENACTING SEC. 2-9. COURT COSTS FOR COURTHOUSE SECURITY. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 5.00 COURT COST FOR INDIVIDUALS CONVICTED IN ROANOKE COUNTY COURTS TO FUND COURTHOUSE SECURITY PERSONNEL WHEREAS, Section 53.1-120, of the Code of Virginia authorizes local governing bodies to impose and collect a fee of Five Dollars ($5.00) to be used by localities to provide funding for courthouse security personnel; and WHEREAS, the Sheriff of Roanoke County desires to begin the implementation of this Courthouse Security Fee which will be collected by the various Clerks of the Courts as a court cost in all cases involving conviction for violation of any statute or ordinance in these courts and be deposited to the account of the Treasurer of Roanoke County to be used to defray the costs of providing deputies for security in the Roanoke County Courthouse; and, WHEREAS, the first reading and public hearing of this ordinance was held on March 25, 2003 and the second reading was held on April 8, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 2-9. Court Costs for Courthouse Security, of Article I. In General, of Chapter 2, ADMINISTRATION, of the Roanoke County Code be enacted as follows: i Sec. 2-9. Court Costs for Courthouse Security. The Clerks of the District and Circuit Courts of the County of Roanoke, respectively shall assess and collect the sum of Five Dollars ($5.00) as part of the costs in each criminal or traffic case in which an individual is convicted of a violation of any statute or ordinance. Such sums shall be collected by the Clerk of the Court in which the case is heard, remitted fo the County Treasurer and be held by the Treasurer subject to appropriation by the Board of Supervisors to the Sheriff=s office for the funding of courthouse security personnel in the Roanoke County Courthouse. 3. That this ordinance shall be in full force and effect from and after its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors 2 cc: File Gerald Holt, Sheriff Paul Mahoney, County Attorney Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Skip Burkart, Judge Theresa A. Childress, Clerk Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue ACTION NO. ITEM NO. ~1 -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 2003 AGENDA ITEM: Second reading of an ordinance enacting Section 2.9. Court Costs for Courthouse Security. of the Roanoke County Code to authorize a $5.00 court cost for individuals convicted in Roanoke County courts to fund courthouse security personnel SUBMITTED BY: APPROVED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge Z`'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia Code Section 53.1-120 authorizes the adoption of an ordinance by localities for the assessment of a fee of $5.00 for each criminal and traffic conviction in our courts. This legislation was adopted by the General Assembly to enable localities the opportunity to provide a minimum of courthouse security that will be funded by the offender and not the general taxpayers. The adoption of this ordinance will provide for the employment of four (4) additional deputies for the purpose of security in the Roanoke County Courthouse. The first reading of this ordinance was held on March 25, 2003. If the County's ability to collect this fee is prohibited or restricted by the state in the future, the Sheriff's budget (related staffing) will be adjusted proportionately. FISCAL IMPACT: Based on the number of court cases and the related convictions from the past year, projected revenue from the $5.00 fee will generate approximately $160,000. This increase in fees will be offset by increasing the Sheriff's expenditure budget by $160,000 for the hiring of 4 additional Deputy Sheriff positions and the related operational costs. STAFF RECOMMENDATION: Staff recommends the adoption of the proposed ordinance. ~i ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 2003 ORDINANCE ENACTING SEC. 2-9. COURT COSTS FOR COURTHOUSE SECURITY. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 5.00 COURT COST FOR INDIVIDUALS CONVICTED IN ROANOKE COUNTY COURTS TO FUND COURTHOUSE SECURITY PERSONNEL WHEREAS, Section 53.1-120, of the Code of Virginia authorizes local governing bodies to impose and collect a fee of Five Dollars ($5.00) to be used by localities to provide funding for courthouse security personnel; and WHEREAS, the Sheriff of Roanoke County desires to begin the implementation of this Courthouse Security Fee which will be collected by the various Clerks of the Courts as a court cost in all cases involving conviction for violation of any statute or ordinance in these courts and be deposited to the account of the Treasurer of Roanoke County to be used to defray the costs of providing deputies for security in the Roanoke County Courthouse; and, WHEREAS, the first reading and public hearing of this ordinance was held on March 25, 2003 and the second reading was held on April 8, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 2-9. Court Costs for Courthouse Security, of Article I. In General, of Chapter 2, ADMINISTRATION, of the Roanoke County Code be enacted as follows: Sec. 2-9. Court Costs for Courthouse Security. The Clerks of the District and Circuit Courts of the County of Roanoke, respectively shall assess and collect the sum of Five Dollars ($5.00) as part of the costs in each criminal or traffic case in which an • ~ ~., ''°` , individual is convicted of a violation of any statute or ordinance. Such sums shall be collected by the Clerk of the Court in which the case is heard, remitted to the County Treasurer and be held by the Treasurer subject to appropriation by the Board of Supervisors to the Sheriff=s office for the funding of courthouse security personnel in the Roanoke County Courthouse. 3. That this ordinance shall be in full force and effect from and after its adoption. OF (iOANp~.~ ~ .f z s~ 1838 Board of Supervisors P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District April 9, 2003 Reverend Bruce Tuttle Cave Spring United Methodist Church 4505 Hazel Drive, SW Roanoke, VA 24018 Dear Rev. Tuttle: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 8, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, seph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co.roanoke.va. us 0~ p;OANp,,~~ ti A z ~ a ~~~~~ .~~ aa~xr~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us April 9, 2003 Mr. Charles Blankenship 5215 Sugarloaf Drive Roanoke, VA 24018 Dear Mr. Blankenship: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service on the Roanoke Valley Greenway Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, April 8, 2003, the Board of Supervisors voted unanimouslyto re-appoint you for an additional three-yearterm to the Roanoke Valley Greenway Commission. Your new term began on April 8, 2003, and will expire on April 8, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, / ~ ~,/J ~~~~ ~ • C~G~~ Diane S. Childers Clerk to the Board of Supervisors cc: Elizabeth Belcher, Greenway Coordinator of POANp,Y~ ~ "°~' y 2 ~ 2 ~ a~ 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 9, 2003 Ms. Elaine Simpson, Cable Access Director Roanoke Valley Television 541 Luck Avenue, Suite 145 Roanoke, VA 24016 Dear Ms. Simpson: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Action No. 040803-1 approving the 2003-2004 operating budget for Roanoke Valley Television. This action was approved by the Board of Supervisors at their meeting on Tuesday, April 8, 2003. If you need further information, please do not hesitate to contact me. Sincerely, ~~~ ~ ~ C~Y~tGIX/GUJ Diane S. Childers Clerk to the Board of Supervisors Attachment cc: File Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance (~Saix~t~ of ~a~t~a~e From: "DAVID W. BLEVINS" <dblevins@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 4/2/03 4:22PM Subject: Re: Jennifer Beury recognition Jennifer, her parents, and Coach Brett will attend the 8 April 03 Board meeting. Jennifer also finished 3rd in the State in Cross Country Meet. Thanks David W. Blevins, Principal Hidden Valley High School 5000 Titan Trail Roanoke VA 24018 Office: (540) 776-7320 Fax: (540) 776-7322 Go Hokies!! Go Titans!! Diane Childers -Jennifer Beury recognition Page 1 From: Brenda Holton To: Diane Childers Date: 4/2/03 3:48PM Subject: Jennifer Beury recognition Just for the record, Principal Blevins said that if they choose to come April 8th, he cannot attend. If they choose April 22, he will be there. He is supposed to check and let me know tomorrow. I copied you with earlier email. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co. roanoke.va.us From: "DAVID W. BLEVINS" <dblevins@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 4/2/03 4:23PM Subject: Re: Jennifer Beury recognition "Berry" is the correct pronunciation. David W. Blevins, Principal Hidden Valley High School 5000 Titan Trail Roanoke VA 24018 Office: (540) 776-7320 Fax: (540) 776-7322 Go Hokies!! Go Titans!! From: Brenda Holton To: dblevins@res.K12.va.us Date: 4/2/03 3:40PM Subject: Jennifer Beury recognition David, thanks for all your help with this. I am copying into the message the information that I have for her Certificate of Recognition so you can check with her coach for additional details. A couple of questions: Is this correct? Bret Matthews,Coach of Boys and Girls Indoor and Outdoor Track Just to double-check, she pronounces her name "Berry". Certificate AWARDED TO JENNIFER BEURY FOR WINNING THE GIRLS 3200 METER GROUP AA CHAMPIONSHIP WITH A TIME OF 11 MINUTES 23.04 SECONDS Jennifer Beury, a student at Hidden Valley High School, had an outstanding season in indoor track, placing first in the 3200 meters indoor Group AA State track meet during February, 2003, at Virginia Tech. Ms. Beury competed in the following events at the National Scholastic Indoor Championships in New York during March, earning All-American honors: Finished sixth in the 5,000 meters with a time of 17 minutes 49.80 seconds Finished fifth in the two-mile run with a time of 11 minutes 4.69 seconds Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers ~~,~~ s.cl,..~ SJ,..t BJ N~ From: Brenda Holton To: Diane Childers Date: 4/2/03 3:48PM Subject: Jennifer Beury recognition Just for the record, Principal Blevins said that if they choose to come April 8th, he cannot attend. If they choose April 22, he will be there. He is supposed to check and let me know tomorrow. I copied you with earlier email. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us From: Brenda Holton To: Diane Childers Date: 3/31 /03 11:03AM Subject: update on school recognitions In case any of these call when I'm out: 1. Greg Denton -for All-State bank and chorus -left voice mail message asking for information and for him to call me back. 2. Dr. Cobble -for CSHS Volleyball -left voice mail message with information asking her to call back. 3. Talked with Mr. Blevins, principal at HVHS, and he will contact Jennifer to see if April 8 at 7 p.m. is OK. If not, he will try for April 22 at 7 p.m. She pronounces her name Berry (Beury). 4. Mr. Journell, principal at NSHS, for Jon Copper, left message with information asking him to call. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us f . t anthers find swing for Dixie win Page 4 of 4 ~~43 Virginia Tech shot an opening-round 290 and leads the Birkdale Collegiate Classic in Huntersville, N.C. The event, originally scheduled for 54 holes, had to be cut to 36 holes because of heavy rain Saturday. The final round is set for today. Old Dominion and North Carolina are tied for second place at 292, while Coastal Carolina and Georgia Southern are at 293. Tech's Chris McKeel and Brendon de Jonge are tied for 10th place after firing even-par 72s. Geoffrey Harris of ODU leads after shooting a 67. HIGH SCHOOLS Beury 6th in New York Jennifer Beury of Hidden Valley High School finished sixth overall in the 5,000 meters at the National Scholastic Indoor Championships in New York on Friday. Beury completed the race in 17 minutes, 49.80 seconds and earned All-America honors by finishing among the top six. She will compete in the two-mile race today. Basketball: Caleb Williams and Seth Crane earned all-tournament honors for Dayspring Christian at the National Association of Christian Athletes Division III event in Dayton, Tenn. The Lions finished fourth overall. Williams also participated in the Division III dunk contest and finished second. ~en~i this ~tn~a fr._..,,c~~ Click here for today's headlines. Click here for the past seven day's headlines. Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke.com/roatimes/news/story146589.htm1 3/31/2003 ,Panthers find swing for Dixie win Page 1 of 4 ~V ~ i ~3 ~r onlia Afr~Rr{o~ tt~,as uPnnras bei4re you one. 4~e~kdays by 4 p.m. ~i4 17ikfllQ ,. ~„ ~ '?' beCc-re you dine. Sunday, March 16, 2003 IN THE REGION News for Dixie win Panthers find swin Front Page g Roanoke Valley New River Vallev AP News FROM STAFF REPORTS Editorial Neighbors Celebrations Ferrum opened the Dixie Conference baseball ~Bnt~ ~~ Photo Gallery season in style, routing visiting Shenandoah 12-2 ;, +~;< S'~O ~Q ~ Multimedia Gailery ~ Fn~end on Saturda ~ "'"' ~ Poetics y. _ Road Watch Special Reports Technology The Hornets (2-7-1, 0-1) led 2-0 after six innings, but the Panthers Sports (13-0) scored six runs in both the seventh and eighth innings. Entertainment Columnists Starter Thomas Meeks (Franklin County) gave up two runs on five Outdoors hits in six innings and helped his own cause with his fifth homer of the Business season. Kevin Griffin (Cave Spring) went 2-for-4 with a run and an RBI, Obituaries and Neil Zimmerman (William Byrd) was 2-for-5 with two runs and an Community RBI, Travel Health In other baseball: Classifieds Dining Guide Virginia Tech 3-8, Cornell 1-2: The Hokies snapped out of a three- Yellow Pages game losing streak by sweeping a nonconference doubleheader at iobs.roanoke.com English Field in Blacksburg. Search ~"`° Josh Biber (3-0) allowed four hits and an unearned run over six innings in the first game for Tech (8-6). Matt Kalish, Wyatt Toregas and A to Z Directory Advertise Online Spencer Harris each drove in a run. Archives Celebrate°"~ David Londre s arked the Hokies in Game2 oin 3-for-5 with two Y P ~ g g Circulation Crosswords doubles and three RBI. Freshman M.J. Hurley (1-1) got his first Discussions even u two runs on three hits in five innin s. colle fate win g g g p g Editorials , Education Events Calendar W&L 17-4 Randol h Macon 4-3: Bobb Littlehale smacked a p - Y game Delivery Hestary ~ school-record four doubles in the opener, and Brian Gladysz had three t.otterv hits in Game2 as the Generals swept and Old Dominion Athletic Maps Mortaaaes Conference doubleheader in Ashland. Persanalads Photo Gallery Reai Estate Littlehale drove in two runs in the first game for W&L (11-2, 5-1), Shopping and Michael Hanson went 4-for-5 with four runs. Peter Dean (3-1) threw Smith Mt. Lake stacks five innings of five-hit ball. Subscriptions Weather http://www.roanoke.com/roatimes/news/story146589.htm1 3/31/2003 . Panthers find swing for Dixie win Page 2 of 4 Gladysz drove in a run, and Warren Hunter and Michael Hanson each had two hits in the second game. Lynchburg 10-9, Roanoke 0-1: The Maroons managed one run while allowing 19 and 27 hits in dropping an ODAC doubleheader in ~ ~~` ~"~ L chbur ,.:.~ yn g. Carriers wanted! Kirk Dent hit an RBI double in the second game, and Justin Bradley went 2-for-4 for the Maroons (3-5, 0-4). James Brennan (Cave Spring) went 3-for-4 with a triple in Game2 for the Hornets (5-8, 2-2). VMI 3, ETSU 1: Kelly Sweppenhiser's triple drove in the go-ahead run as the Keydets scored twice in the eighth inning to win a Southern Conference game in Johnson City, Tenn. Jon Wade scored the first run for VMI (6-10, 4-1) in the third and drove in Sweppenhiser in the eighth with a sacrifice fly. Phil Hendrix (2- 2) gave up five hits over seven innings, allowing one run and striking out six. On Friday night, Buccaneers reliever Jarrod Hyder struck out VMI's Allan Wimmer with two outs and the bases loaded in the ninth inning to preserve a 2-1 win. The Keydets got their only run when pinch-hitter Justin Briggs drove in Jason Annis with a sacrifice fly in the ninth. Duke Acors took the loss, allowing two runs on three hits in six innings. MEN'S LACROSSE VMI gets 1st MAAC win VMI withstood a furious rally by Canisius in Lexington to take a 13-9 victory during its first game as a member of the Metro Atlantic Athletic Conference. Leo McInerney put in four goals as the Keydets (1-3, 1-0) raced to an 11-41ead after three quarters. Canisius (0-5, 0-2) cut its deficit to 11-9 with 5:221eft, but VMI's Dan Pearsall and Brian Niven scored for some insurance. Niven and Matt Dixson, Gabe McCaig and Will Collier had two goals apiece for the Keydets. Brian Ward made seven saves. http://www.roanoke.com/roatimes/news/story146589.htm1 3/31/2003 . Panthers find swing for Dixie win Page 3 of 4 WOMEN'S LACROSSE Generals roll at home Four members of 13th-ranked Washington anal :I:.,ee scored two goals apiece Saturday as the Generals defeated Nazareth 10-7 in Lexington. Kristen Brown, Kitt Murphy, Kelly Taffe and Lee Wheeler each tallied two goals for W&L (2-1). Joanna Perini made eight saves to get the win. Shawna Kabot had a hat trick for Nazareth (0-1). Roanoke 12, Virginia Wesleyan 8: The Maroons pushed their season- opening winning streak to four games with an ODAC triumph in Salem. Steph Calabrese and Laura Esty scored three goals apiece for Roanoke (2-0 in ODAC). Lisa Humphries (Rockbridge County) made seven saves. Megan Parris scored four goals and Laura Wallace had three for the Marlins (1-2, 0-2), who have yet to beat Roanoke in six meetings. SOFTBALL Maroons remain perfect Roanoke improved to 7-0 with two resounding victories at the Ferrum College Invitational at Moyer Sports Complex in Salem. The Maroons beat Pitt-Greensburg 16-1 and shut out Greensboro College 11-0. Roanoke opened things up with eight runs in the third inning of the opener, then added seven in the fourth. Andrea Grams had two hits in the fourth with an RBI, and Kim Rowe added atwo-run double. The Maroons scored three times in the third inning of Game2 and added runs in each of the following four frames. Amy Zachary went 3- for-3 with two runs and three RBI. GOLF Hokies in the lead http://www.roanoke.com/roatimes/news/story146589.html 3/31/2003 Lower helps Titans to baseball win Page 3 of 3 Girls' soccer Northside 4, William Byrd 1: Mary Rousis scored twice as the host Vikings won a nondistrict contest. Brittany Jones and Erika Daly also scored for Northside. Morgan Johnson had William Byrd's goal. 3 _~~~3 Track and field Hidden Valley: The Titans' Jennifer Beury finished fifth in the two- mile run at the National Scholastic Indoor Championships Sunday at New York. Her time of 11:04.69 was good enough for fifth place and it earned her All-America honors. end tl~~,r,~~ a ~z fri~ttd. Click here for today's headlines. Click here for the past seven day's headlines. Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke.com/roatimes/news/story146736.htm1 3/31/2003 •Lower helps Titans to baseball win Page 1 of 3 ~~~~~ AfTER1iUl~l kf1YS UPI7AT€5 Wa9kday5 by A pm. Ca`O Otl~~ll8 ~,; .~, ~, ~ •i , t Wednesday, March 19, 2003 HIGH SCHOOLS News Front Page Lower helps Titans to baseball win Roanoke Vallev New River Vallev AP News FROM STAFF REPORTS Editorial Nei hq bors Celebrations Brandon Lower had two hits and knocked in four ._._.. ~"' ~,~~~ ~~~~ Photo Gallerv ll d runs, and Todd York allowed three hits in five ~ '"~~~ ~~ ~ Multime ia Ga erv Politics innings to lead Hidden Valley to a 12-2 romp over ~'~'~ ~ ~r~~nc~ ~ Road Watch visiting Fieldale-Collinsville in a nondistrict Saecial Reports Technology baseball ame Tuesda g Y• Sports Entertainment The victory marked the first baseball triumph in the first-year school's Columnists hlStory. Outdoors Business Robert Mills and Matt Greenway each had two hits and three RBI for Obituaries Hidden Valley (1-1). Phillip Byrd slammed atwo-run homer for the Community Cavaliers (0-1). Travel Health In other baseball: Classifieds Dining Guide Northside 3, William Byrd 1: Chase Bailey and Sean Bielawski each Yellow Panes sent 2-for-3, while winner Dennis Cauley allowed two hits and fanned jobs.roanoke.com eight in five innings as the Vikings downed the Terriers in the Blue Search Ridge District game that served as both clubs' season openers. Losing pitcher Bruce Janney struck out nine and permitted seven hits A to Z Directory Advertise Online in six innings. Archives Celebrations Circulation Salem 10 Lord Botetourt 4: K le Gil in belted a solo home run on ~ Y P Crosswords the first pitch of the game to lead the Spartans (1-0) to a nondistrict Discussions victo in Salem ry Editorials . Education Events Calendar Gil in finished 3-for-3 with three RBI and scored two runs. Scott I> Home Delivery History Scharnus also went 3-for-3 with a triple and scored three runs, while ~.attery Rob Wood finished 2-for-4 with a triple and two RBI. Maps Mortgage5 Personal ads Wood also got the win, allowing four hits and striking out eight in Phata Gallery Real Estate five innings. Shopping Smith Mt. lake Stocks Jay DeMaurey was 2-for-4 for the Cavaliers (0-1). Subscriptions Weather http://www.roanoke.com/roatimes/news/story146736.htm1 3/31/2003 ..Lower helps Titans to baseball win Blacksburg 11, Radford 6: Catcher Shane Bennett went 2-for-4 and drove home five runs as Blacksburg opened its season by whipping visiting Radford. Page 2 of 3 Colin Beal went 3-for-3 with a double and two RBI for the winners. ~ ck her~a Carrit~rs Justin Daniels, Geoff Hawkins and Brock Turner each had two hits wanted! for Radford. Turner also drove in two runs. Franklin County 5, Martinsville 1: Chad Robertson had two hits, including a solo home run in the first inning, to spark the Eagles past the Bulldogs in Rocky Mount. Travis Sigmon and Early Page had two hits each for Franklin County (1-1). Three Eagles pitchers limited Martinsville (0-1) to two hits. North Cross 6, Roanoke Valley Christian 4: Jordan Edwards drove home three runs with a double and a triple as the host Raiders rallied past the Eagles in a Virginia Independent Conference game called after six inning due to darkness. Alex Duckworth had two hits and an RBI for North Cross (1-1, 1-0 VIC). Adam Feldenzer had a pair of singles and an RBI for RVC (1-1, 0-1). Boys' soccer Hidden Valley 5, Glenvar 0: Ashton Wilson's pair of goals paced the visiting Titans past the Highlanders. It was the first victory in the sport in Hidden Valley history. James River 1, Staunton River 1: The Knights' Kyle Eastman and the Golden Eagles' Roman Klarmar swapped goals as the two teams fought to a standoff in Buchanan. Blacksburg 3, Patrick Henry 0: Eric Eversole, Zak Kurtz and Richard Troy scored goals as the Indians blanked the Patriots in a nondistrict game in Blacksburg. The contest was both clubs' season opener. http://www.roanoke.com/roatimes/news/story146736.htm1 3/31/2003 '~ ~ Linkenauger, McCoy, Beury capture state indoor titles i ~~ nmr~ Carri+ars war~t~ed! 1~'~l~ii.l kFT~FiI~~t1iJ f~EV~S ti~~AT~ W~~Itd~ys by 4 p:m. Page 1 of 11 Saturday, February 22, 2003 HIGH SCHOOLS Linkenauger, McCoy, Beury capture state indoor titles FROM STAFF REPORTS Adam Linkenauger was one of three Timesland J ~;~~,~ Thy athletes who brought home state championship ~' Ito ~~, ~;,, medals at the Group AA indoor track meet Friday `""~ ~ Fr end at Virginia Tech's Rector Field House. Linkenauger set a meet high jump record with his leap of 6 feet 8 inches. Ryan McCoy from William Fleming easily won the triple jump with a mark of 49- 1/2 . Jennifer Beury of Hidden Valley won the girls' 3,200 meters in a time of 11:23.04. ~f ~ ~~~ ~~ Runner-up medals went to Mikchaela Morton from Christiansburg in the girls' 500 meters and Anna Chase from Martinsville in the 3,200 meters. Other top girls finishers from Timesland were: a 3-7 sweep in the 1,600 of Chase, Beury, Kirsten Hagen of Christiansburg and Cate Jackson and Carly Sitterley of Jefferson Forest. Sitterley also placed sixth in the 3,200 and Dena Spickard from Marion was seventh. Brenna Blevins from Pulaski County scored several high finishes with a third in the high jump, sixth in the long jump and seventh in 300 meters. Shelly Slemp from Marion came in fourth in the 1,000 meters and Hagen finished seventh. Megan Forbes of Lord Botetourt was fifth in the 55-meter hurdles, and Tierra Hubbard from Fleming was third in the shot put. Western Albemarle won the girls' championship with 70 points. Christiansburg was the highest Timesland finisher, placing ninth with 19 points. McCoy added afourth-place finish in the boys' long jump, and Northside's Mike Campbell was sixth. Also for the Vikings, Lyle McMullen was fifth in the triple jump and Dwayne Saunders was fourth in the 55 hurdles. Joe Swindell led Hidden Valley in the 55 hurdles with a sixth-place finish. Lee Bradshaw from Cave Spring finished seventh in the 1,000. http://www.roanoke.com/roatimes/news/story145028.html 3/17/2003 1 r ~• i,inkenauger, McCoy, Beury capture state indoor titles Page 2 of 11 Justin Hatch was the runner-up in the 1,600- and 3,200-meter runs for Christiansburg. Richard Heneger from Botetourt was fourth in the 300 meters. Rockbridge County had Will Williams and Andrew Friski finish sixth and seventh, respectively, in the 3,200. Williams also was fifth in the pole vault. For Jefferson Forest, Anthony Pavia was second, Jeff Tolley third and Jason Wilson seventh in the pole vault. Heritage won the boys' championship with 83 points. Jefferson Forest finished in eighth with 20, Christiansburg was 12th with 18, Fleming 14th with 16 points and Lord Botetourt 16th with 15 points. Boys' basketball Graham 53, Carroll County 50: Ahmad Bradshaw scored 31 points and made a winning three-point play with 15 seconds remaining to lift the G-Men to the Southwest District title in Bluefield. The G-Men (19-1) will face Abingdon at Virginia High in Bristol on Tuesday in the first round of the Region IV tournament. Tee Jackson scored 20 points and Nikola Lakatus 13 for Carroll County (16-5). The Cavaliers will travel to play the Piedmont District runner-up. CARROLL COUNTY (50) Horton 1, Jackson 20, Ruiz 1, Hiatt 9, Chapman 6, Lakatus 13. GRAHAM (53) Bradshaw 31, Remnies 6, Jones 4, Belcher 12. Carroll Countyl2 17 12 9-50 Graham 17 12 7 17-53 Three-point goals: Carroll County (Jackson 4, Hiatt), Graham (Bradshaw 3, Belcher 2, Remnies). http://www.roanoke.com/roatimes/news/story145028.html 3/17/2003 APR-0~,-2003(WED) 16:14 CAVE SPRINGS HIGH SCHOOL (FAX)540 772 2107 P. 002/002 /'' .. C~v~ ~r~m~ nrn~HTS Varsity Volleyball 2003 Number Plover Position Grade 1 //Avelyn Aus1:in '~ S/ DS Senior 2 /% Courtney I'i1:zpatrick ~ MB Senior 3 .~G I/mily Ihrvey / OII Junior ~ /„ T~atie Morrison ''' MB Junior 6 ~ .iV.lcgan ;H;oran ~" DS Junior 7 ,/ Ashley Grcenc ~ "' DS Senior 8 /~ Andrea Seccist / O~H Junior 9 .~% Claire Kerr ~ S Junior l 0 ~~ Sarah Lyon ~ O'H Senior 11 /~ Melissa. Berry ~~~' RS/OH Senior 12 /_ Susan Rod~crs ~ RS Senior 13 /~; Brittany Vaseik ~ :~S/OH Senior H.cad Coach: Tamalyn TanisJ~' ,Assistant Coach : Mark Ta~ni~Linds~ Cannons ~ nr+ ~~~,~ "I'rai.n.er.: ,1 ohn Swartz I'.rinci.Pa1.::17r. Martha Cobble Athletic Director: 12andy Mcclc ~~~ ~ Dia alders -Caves ran Volle ball Page 1 p g --Y-_ -- - - = _-- . _ ___ - From: Brenda Holton To: Diane Childers Date: 4/2/03 3:58PM Subject: Cave spring Volleyball Talked with Martha Cobble and they are set for April 8 at 7 p.m. She has invited team, coaches, and parents. We went over the information I had in the reso. Record was 29-0. They are sending me a fax of the names of the girls. I explained about separate reso for Courtney. She said that Sarah Lyon did not have an "s" on her name even though it was in the newspaper. She said that she appreciated very much the support of the Board but also wanted to let people know how much they appreciate the parents and what they do for the students and would like to have that stated somewhere. I'll work on that. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Dia!~~e ~:~hilders -Martha Cobble __ _ From: Brenda Holton To: Diane Childers Date: 3/31/03 4:20PM Subject: Martha Cobble Martha called before the Agenda staff meeting. She will check with coach and team to see about April 8 at 7 pm. I also asked her for some information. We have some from the paper but need names of girls. This information is for the file: She said that Coach Tamalyn Tanis was coach of the year for state, region and district. Courtney Fitzpatrick was Player of the Year and Sarah Lyons was second team All-State Player of the Year. Record was 29-0. Coach Tamis was assisted by her husband Mark Tanis and both graduated from CSHS. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 APR-02-2003(WED) 16:14 CAVE SPRINGS HIGH SCHOOL 1 ,.y V ~ ~ ~ ~ ~~~rxY w~.w ~,,,~ ~SRd ~iaYh ~'~ ,1 1 , .Y . , ~ ~ , r~C i ~lb . r '. .,....,,,, ,.:~a~µ~ (FAX)540 772 2107 P.0a1/002 Cave Spring High School. 3712 Chaparral Drive Ro:anoke,VA 2401$ (5:40) 772-7550 Office (54Q} 772-7~~~8 Guidance (54.Q) 772-2107 Fax To: ~~~ ~~~ar, From: Date: ~-~-~~~?~ Fax #: "7~~ - ~ l`~3 Number of. pages including cover: Regarding: ~~4 V ~,~~i ~M" t'ti0 V1c~(_ `S r V~ i "a ~ 'tt~l ~VC~ l>> Cf t~'" ti ~ j5'~ S ft ~T ~'Y ~t71~{l~ ~ ~+~ i ~ ~. ~ ~~~ ~~fY1~l d1t ~j ~ , '~i~ol vt T~ri~ s ~ ~ ,>~, e.~r ~- Res ~ ~~ C~ e~ ~~- ~~ yeas. ~ U 4-LS c~+ Goac1^ o~ ~ ~ez~v- Ga~ ra-~,e~ ~,~px~,nclE _ ~~ 'tCw~ 4t~t. S~CIk"r~ , 11 E-ISC.~ '~b~c~l d~- ~ ~ec~/ ~ca~ ~ On -- ~~ Try ~t-t- ~A''~ The information contained m is facsimile is privileged and confidential information intended only for the use of the individual or entity addressed. If the reader of t}tis me55ttga is not the intended recipient ar an employee of agent responsible for delivering ibis mrssage to the intended recipient, you arc hereby notif cd that any dissemjnaIion, distribution, or copying of this commutticalion is strictly prohibited. If you {3ave received this fax in error, please immediately ttotifj+ Cave Spring High School by telephone and return the original message to us by mail. Thank you. From: Brenda Holton To: Diane Childers Date: 4/2/03 3:58PM Subject: Cave spring Volleyball Talked with Martha Cobble and they are set for April 8 at 7 p.m. She has invited team, coaches, and parents. We went over the information I had in the reso. Record was 29-0. They are sending me a fax of the names of the girls. I explained about separate reso for Courtney. She said that Sarah Lyon did not have an "s" on her name even though it was in the newspaper. She said that she appreciated very much the support of the Board but also wanted to let people know how much they appreciate the parents and what they do for the students and would like to have that stated somewhere. I'll work on that. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us ~s From: Brenda Holton To: mcobble@res.k12.va.us Date: 4/1/03 3:24PM Subject: Recognitions at April 8 meeting Martha, we are planning to recognize the All-State Band and Chorus winners at the April 8 meeting at 7 p.m. Greg Denton from the School Adm. has already contacted Natassia Dingman from CSHS and confirmed her attendance. I know you are checking with the Volleyball team members to determine if they can attend to be recognized that same night. Just wanted you to know about Natassia's recognition too. Please confirm that you received this message and if you can attend. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: ~~}1, b Diane Childers (' ..~~-~ r~ ~ ~-~-~-' ~ ~~J ~C/Z' ~ ~/ ( ~ ~j! ,~ From: <Mailer-Daemon@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 4/1/03 3:25PM Subject: NDN: Recognitions at April 8 meeting Sorry. Your message could not be delivered to: MARTHA M. COBBLE (Mailbox or Conference is full.) From: Brenda Holton To: Diane Childers Date: 3/31/03 4:20PM Subject: Martha Cobble Martha called before the Agenda staff meeting. She will check with coach and team to see about April 8 at 7 pm. I also asked her for some information. We have some from the paper but need names of girls. This information is for the file: She said that Coach Tamalyn Tanis was coach of the year for state, region and district. Courtney Fitzpatrick was Player of the Year and Sarah Lyons was second team All-State Player of the Year. Record was 29-0. Coach Tamis was assisted by her husband Mark Tanis and both graduated from CSHS. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us J Q Z 0 N a N N J J Q W W a W N H Z l7 Z Y °' ~~~ ~~ ~ +, ~'~ .~ o „ ~~,~ ~ .ti ~.~~"~~ ~ o a, a~ ~ HN ~ ~ ~w.~ N ,..~ ~ ,~ N ~, .~ o ~ ~., ~ N O Q" N M ~" ~~~~~~~ bA bA.~ bAf~ ~ v O ,~ ~ y N bA O cn ~ ,~ cn ~ o ~ ~ o ..O p ~, ~' '+~ ~ ~, ~ ~" ~ ° ~ ~ ~.~ ~,~.~ ~Y ~ oF" ~"'w.~°~w;~ off 3 ~~~ 3 ~ ~ ~ d O ~' O 4, N ° ~ ~ ~ O O ~ ~ ~ iO+ d ~ ~" ' ~".. ~ ~ N '; U ~ ,~ 'ate ~ O ~ ~ ~~ O N ~ ~ ~~ O ~ ~ O 4., 0 3 O '~ O c~ ' v `n ~." O ~ ' >~a O ~ ~ ~ Q O Q U ~ ~ ~ ~ ~ ~ ~ ~ ~ •~ M ~ o,Y ~ ~ ~ ~~ ~d-v ~ ~ moo?; ma U .°O ~' O ~ ~ ~ '~' ^C. ~ c~iz ~ ~,^ rte., ~ ~ x O ~ O .L" ~ ~ ~ t3, tOy ~ v ~ c~C ~ ~ ~ O H ~ ~"+ y ~ O ~~r C7v~~~~~~~3.~ ~~°~ ~ ~- c vi ~ L •£ ~ r 3~ w d ~~ o c w ~ Z ar d N i ~ ~~ _d ~ ~ L ~ a N N ~+ C1 i0 Y ~ 5.. w ~~ a~~, cs C N CSI ~ ~ ~o w~ 'O d L ~ A a~ ~lpoow ueilsuy~ t ~pights reign state with perfect record ~`i4 Bt~ll~ 1iB11~D1'C }`f111 f1lE. News FrontPage Roanoke Valley New River Vallev AP News Editorial Neighbors Celebrations Photo Gallery Multimedia Gallery Politics Road Watch Special Reports Technoloov Sports Entertainment Columnists Outdoors Business Obituaries nFr~~ranl~l rrrws uROnrEs WaeNd~Ys by 4 p~m~ JUriQay, 1V1aTCn UL, LUU3 V Group AA volleyball final: Cave Spring d. Fauquier 15-0, 15-3 Knights reign state with perfect record c After winning two matches in two cities Friday, Cave Spring completes its 27-0 run in a rout. ~~g , '' ~« °- By K.ATRINA WAUGf-1 THE ROANOKE TIMES BROADWAY -Cave Spring's quest fora Sen+r~ ~~~~ volleyball state championship started with pizza ~ Y~ S#,~~ #~ and a dream. ```'- ~ F'rlrend On Nov.l 1, the Knights met over pizza to set their goals for the season. t' ~ .,,.~ Community "They were all bouncing up and down on t ng'We'r Travel going to win the state,"' Cave Spring coach amalyn T~aid. ' .- Health Classifieds Three-and-a-half months later, the Knights slew the last dragon to Dining Guide ca tore the G o AA h h' C S bl thr h '~ Yellow Pages iobs.roanoke.corn search A to Z t)irectory Advertise Online Archives Celebrations Circulation Crosswords Discussions Editorials Education Events Calendar dome Delivery History Lottery Maps Mortgages Personal ads Photo Gallery Real Estate Shopping Smith Mt, lake Stocks Subscriptions Weather p r up c ampions ><p. aye prang ew oug Fauquier the way it blew through its season, beating the Falcons 15-0, ~ ~,,,,ol,_ 15-3 in the title match Saturday at Broadway High School to cap a 27-0 ~~ season. "From the very beginning we knew that we had the most talented 12 players Cave Spring has ever had, and probably ever will," Knights senior Sarah Lyons said. "We knew this year we could go all the way." "It's what we wished for," junior Emily Harvey said. "But we had to work really hard for this. It's not something that just comes to you." From the start, Tanis reined in her team's enthusiasm, pointing out at the pizza party that the Knights had gone 7-13 last season. "Let's start with a little more realistic goal," she said. "Let's start with winning eight games. Then we said we'd win all our home games, then all the district games, then our district.... We outlined a path, but it's not always that simple to follow it." Even without a big hitter, the Knights started out winning and did not Page 1 of 3 -.,~~ I ~~~ http://www.roanoke.com/roatimes/news/story145452.htm1 3/31/2003 f knights reign state with perfect record Page 2 of 3 stop. "We don't really dominate in any one area," Tanis said. "Fauquier had a couple of huge hitters, but we don't have that. Courtney [Fitzpatrick] ~ ~~ here and Sarah play like they're 6-2 and the juniors stepped up huge. All 12 of them stepped up." Carriers wanted! Saturday's championship match proved anticlimactic after the Knights beat Martinsville at home Friday afternoon, then drove to Broadway to face William Byrd on Friday night in the semifinals. The Knights beat Byrd 12-15, 16-14, 15-3 to advance to the title match. "Really I think Byrd is the second-best team in the state," Lyons said. "Last night was like the championship. Today we were really ready to play. We were determined to win." Cave Spring was so focused on beating William Byrd that it didn't have much time to worry about Fauquier, which beat two-time defending champion Loudoun Valley to reach the final. "We always play better when we don't know anything about who we're playing," Fitzpatrick said. "We just focused on ourselves. We just played Cave Spring volleyball." Fauquier mostly watched Cave Spring volleyball. The Knights starters - Lyons, Harvey, Courtney Fitzpatrick, Katie Morrison, Claire Kerr and Melissa Berry -allowed the Falcons to serve only five times and didn't allow a point in the opening game. "We knew we couldn't get down like we did against Byrd," Lyons said. "It was really exciting. It was great." Fauquier stirred itself a bit at the start of the second game but quickly fell back into submission. "We were all tired, but it didn't matter," said Fitzpatrick, the Knights' co-captain along with Lyons. "We were so pumped for today.... "It took a lot of heart. This team's got so much heart. It's unbelievable." Sind tijis sfat~r q x fris i~d Click here for today's headlines. Click here for the past seven day's headlines. Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke.com/roatimes/news/story145452.htm1 3/31/2003 ~, .: . Sunday, February 23, 2003 HIGH SCHOOLS Knights capture region volleyball title FROM STAFF REPORTS Cave Spring kept its unbeaten season intact by the slimmest of margins as the Knights spiked _ ~ S'r~nd Tth William Byrd 9-15, 16-14, 15-11 in the Region III ~ o'~i 3tt~r~- ~~ ~ Fr~~nd volleyball championship Saturday in Amherst. It was the fourth victory this year by Cave Spring (24-0) over Byrd, and a fifth meeting in the Group AA tournament is not out of the question. The Knights will have a Group AA quarterfinal Tuesday night at home against Martinsville, while Byrd will travel to Region IV champion Abingdon. Sarah Lyon had 11 kills and Emily Harvey nine kills to pace the Knights. Claire Kerr had 32 assists, Katie Morrison had five blocks and 14 digs and Melissa Berry and Courtney Fitzpatrick had six kills apiece. Byrd survived a marathon semifinal against Jefferson Forest to remain alive. The Terriers escaped 15-7, 10-15, 18-16 and still had enough energy to push Cave Spring to the limit. The Knights advanced with a 15-2, 15-4 semifinal win over Nelson County. Region IV: Martinsville qualified for the Group AA tournament for the second year in a row but the Bulldogs couldn't solve Abingdon as the Falcons took a 15-7, 15-3 win in the championship match in Hillsville. Martinsville won a 15-9, 13-15, 16-14 thriller against host Carroll County in the first semifinal. Abingdon also needed three games to put away Tunstall 15-9, 9-15, 15-8. i Boys' basketball Roanoke Catholic 63, Walsingham 49: Tadas Stanaitis scored a game-high 22 points as the Celtics defeated Walsingham in the first round of the Virginia State Catholic Tournament in Richmond. Roanoke Catholic will play the winner of Bishop Ireton and Benedictine tomorrow at 2:45 p.m. Tony Hairston chipped in 10 points and eight assists for Roanoke Catholic (15-8). The Celtics drained seven three-points goals in the first half to take a commanding 37-16 halftime lead. Chris Brown led Walsingham (15-8) with 21 points and Jon Phelan added 12. ROANOKE CATHOLIC (63) Hairston 10, Stanaitis 22, Robinson 5, Haas 6, Nowlin 8, King 8, Joneliunas 4. WALSINGHAM (49) Fraley 4, Ha115, Phelan 12, Sanders 1, Brown 21, Dwyer 2, Taylor 4. Roanoke Catholic 17 20 8 18-63 Walsingham 4 12 14 19-49 Three-point goals: Roanoke Catholic (Stanaitis 5, Haas 2, Hairston, Robinson, Nowlin), Walsingham (Hall). Amherst County 56, Jefferson Forest 52: The injury-plagued Cavaliers came up short in the semifinals of the Seminole District tournament as Matt Jackson led a balanced attack for the Lancers with 16 points in Rustburg. Brenton Ford and Jay Mays had 14 points apiece for Amherst County (16-5). The Lancers will play for the title Monday night against _.-. _ -_ Diane Childers - Re: recognitions From: Diane Childers To: Brenda Chastain Date: 3/14/03 9:57AM Subject: Re: recognitions Page 1 Thanks Brenda. Fuzzy also wants to recognize the Cave Spring High School volleyball team. Do you have them scheduled for recognition yet? Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> 03/14/03 08:10AM »> Good Morning Diane: Wanted to let you know that the school board recognized two Northside High School football players that made All-State last night. They also recognized the girls' basketball team for participating in state competition the past three years as well as their coach for being named Blue Ridge District Coach of the Year. The school board also recognized the Hidden Valley Swim Team and individuals who placed in State competition. Let me know if you need additional information. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain(a~res.k12.va.us "If we had no winter, the spring would not be so pleasant: if we did not sometimes taste of adversity, prosperity would not be so welcome." by Anne Bradstreet Diane Childers - Re: recognitions ~ ~ Page 1 ~I . ~-~. From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <DCHILDERS@co.roanoke.va.us> Date: 3/14/03 10:10AM Subject: Re: recognitions Martha Cobble is supposed to let me know when they can come. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us "If we had no winter, the spring would not be so pleasant: if we did not sometimes taste of adversity, prosperity would not be so welcome." by Anne Bradstreet - - -- Di~at~e Childers -Madison Society and Steve McGraw Page 1 * , . - -- _ . ,. From: Brenda Holton To: Diane Childers Date: 4/3/03 10:03AM Subject: Madison Society and Steve McGraw I talked with Carl-Heinz Wyzisk and he OK'ed Steve's description of the Madison Society. He also gave me a little more information about the Madison Society. They have been honoring community leaders for the past five years although thte Madison Society has been in existence for many years. Last year, they honored Skip Burkart. He said that he would like to come Tuesday and is inviting the President of the Madison Society Katherine Sammons to come with him. Mr. Wyzisk is the Madison Society Treasurer and President of the Student Government at VWCC. He understands they will be called to the podium with Steve and he will ask Katherine to be prepared to say a few words. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Diane C7hilders -Fwd: Re: Congratulations Page 1 ', ~' From: Elmer Hodge ~~ ~~, ~~~~ ~~~ To: Diane Childers (~"" Date: 3/11 /03 2:22PM Subject: Fwd: Re: Congratulations Diane, Please put this on the agenda to recognize Steve. I will help you with the information. Thanks Elmer Hodge Roanoke County Administrator 540-772-2004 »> Steve McGraw 03/11/03 01:58PM »> Hello, Elmer; thanks for your message! I was out of town for most of last week and am just now getting caught up on business here in the office. Sorry to hear that you won't be able to make it to the dinner. Yes, it would be fine with me if you would like to place this item on a future RCBOS agenda. To the best of my knowledge, Virginia Western Community College's "Madison Society" is a very active non-partisan political science/public administration oriented student organization which sponsors various public events and recognizes a public official once a year. That's about all I know about it, but I'll also copy this message to Allen Trigger who teaches many of those classes at VWCC, is familiar with the organization and may, in fact, serve as their faculty advisor. Thanks again! Steve McGraw cc: Allen Trigger »> Elmer Hodge 03/10/03 10:54AM »> Steve, Congratulations on being chosen this year's Honoree of the Madison Society of Political Science. You have done much for this area and you deserve the credit. I am sorry that I will not be able to attend the dinner because Sue and I will be out of town. I would like to put this on the Board agenda so we can congratulate you also. Would this be acceptable with you? If so, let me know more about the award. 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Piave aadikionaP gwaki«,a. ~Penoe co+,,Cacr ~""""~ ~~;ioPe ak (54U) 819-0101 0 v ~ ~o° ~~ ~~~oN oN~> ~ ~m~ i ~' o ~R~~ ~~ O ca .~ .~ ~o'~. ~~ From: "ALLEN W. JOURNELL" <ajournell@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 4/3/03 9:05AM Subject: Re: Jon Copper recognition Brenda, Jon Copper, Coach Jim Hickam, and myself will attend the meeting next Tuesday at 7 pm. I will contact Jon's parents and they will probably attend as well. The information you have is very good. Coach Hickam will probably offer additional insight into Jon's career at the meeting. Thanks, Allen From: Brenda Holton To: ajournell@res.k12.va.us Date: 4/2/03 3:47PM Subject: Jon Copper recognition Mr. Journell, this will confirm our telephone conversation. You, Coach Jim Hickam and Jon Copper will be at the April 8th meeting at 7 p.m. for Jon's recognition. Do you know if his parents will also be attending? Dr. Weber is also scheduled to be there for the recognition. I am copying the background informaton I have on the certificate (which I have gotten from the newspaper) and would appreciate you or Coach Hickam adding to it. JON COPPER FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL-STATE FIRST TEAM, GROUP AA Jon Copper, a senior at Northside High School, had an outstanding season in football and was named to the All-State First Team, Group AA Mr. Copper is a two-time All Timesland football selection and was the only player last fall to make the Virginia High School Coaches Association's first-team Group AA squad, both as a linebacker and as a guard. Mr. Copper demonstrated his outstanding athletic ability and good sportsmanship through the season and was instrumental in the Northside High School Football team winning the 2002 Blue Ridge District Championship. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers From: Brenda Holton To: Diane Childers Date: 3/31/03 4:16PM Subject: Fwd: Allen Journell Will let you know what he says tomorrow. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co. roanoke.va. us »> Wanda Riley 03/31/03 04:12PM »> Mr. Journell called and wanted to know the date of the next Board meeting. I told him the 8th and he said he would call you tomorrow. ~y/r k.l~ ~~M. cam- ~~. G,.-~.1~ ~/-~ ~~. COPPER UVA-BOUND: Jon Copper, atwo-time All-Timesland ~`'""~ ' ~~ football selection from Northside High School, returned from a visit to Virginia last weekend and said he plans to enroll at UVa in 2004. Copper, who made the transition from guard to linebacker this season, said he intends to spend at least the first semester of the 2003- 04 school year in prep school in order to familiarize himself with his new position. He was rated the No.45 prospect in Virginia by The Roanoke Times. Copper had several options at either Division II or III or as a Division Iwalk-on, but he went to UVa's camp last summer and estimated he had been there six or seven times before he was joined for the first time last weekend by his parents. "I wanted to do ministry, I wanted to be involved with a growing coaching staff, and I also wanted to go somewhere where I could play for a Division I-A national championship," Copper told reporter RANDY KING. "UVa fit the bill for that better than any other school." There is a possibility that Copper could establish himself as a scholarship recruit while in prep school and, at the very least, he will be an invited walk-on with whom the coaching staff already has some familiarity. end this stony tc~ m friend. `binning down his goals 'I~ck hers Carrf~:rs wanted ~C»T ~F~~~ ~~~s u~oar~~ Wteek~tlays ~ 4 p.m. Thursday, February 13, 2003 Pinning down his goals Copper always focused on task at hand By RANDY KING THE ROANOKE TIMES Page 1 of 5 Flip the calendar back to Nov.15 of last year. The Sind -phis clock showed it was late Friday night, close to ,~ ~~ t~ #,~ becoming early Saturday morning, but time already ~ '"~ ~ Fr~~~n~d had expired for the Northside High School football team. Only minutes earlier, the Vikings' dreams of an unbeaten season and a state championship had vanished in a stunning 24-21 overtime loss to underdog Blacksburg. As could be expected, the scene inside the home locker room wasn't pretty. Many of the crushed Northside seniors were sobbing and pounding locker doors with their fists. Across the room, about ahalf--dozen or so ninth-graders, most part of the squad only because there hadn't been enough players for Northside to field a junior varsity team, were crying, too. Enter big Jon Copper into the ring of youngsters. Within seconds, the rivers of tears running down the kids' faces ceased flowing. "It was an incredible scene," said Northside assistant coach Mark Agner. "Here's a senior, a guy who is the best player on the team, a guy who will never put on a Northside football uniform again, and he's just watched one of his big dreams slip away. Yet, here he is, taking the time and standing there in the middle of all these young kids. "Jon stood there rubbing them on their heads and consoling them. And those kids are all telling Jon, 'We were proud to be on the team with you; we'll never forget you.' Jon was the only one who was smiling and he was like, 'We lost the game, but it's going to be all right, fellows."' 'One in a million' http://www.roanoke.com/roatimes/news/story 144464.html 3/ 17/2003 Pinning down his goals Page 2 of 5 Jon Copper's athletic feats in high school have been well-documented. He was the only player last fall to make the Virginia High School ~ ~ ~ ~~ Coaches Association's first-team All-Group AA squad on both sides of =' ~ ~~ the ball (linebacker and guard). The 6-foot, 240-pound Copper is the top heavyweight wrestler in Timesland, finishing second in the state last year. Yet, talk to his coaches, and they will tell you that athletics are only part of Copper's story. Unlike the majority ofbig-man-on-campus stud jocks, it's Jon Copper, the person, that should be discussed first, they say. "Jon is certainly a very unique individual," said longtime Northside football coach Jim Hickam. "Some become an adult physically earlier than others, some mentally earlier than others. I think Jon has been able to do that in all those respects. "Great leader, great student, great person. If you ever wanted to assign somebody to lead you, Jon Copper would be the person that you would look for." Agner, who also serves as the Vikings' wrestling coach, has seen hundreds of youngsters in 25 years of high school coaching. He's never seen another one quite like Copper. "Jon is here to lead by example," Agner said. "His compassion for other people is something we don't see enough of. He's very compassionate toward the entire student body at this school. He's the biggest man on campus and never acts like it. "I contend he's an angel, buddy. He's from somewhere else." Agner found out on Thanksgiving Eve in 2000, when two very popular Northside senior athletes -Hale Jennings and Cory Keeling - perished in a car accident on Loch Haven Road. "I just wasn't handling it very well," Agner said. "And here I was leading a team of 40 kids who were looking to me for how do you not cry. I was trying to be as strong as I could for the 40 people looking at me. And I would turn around and go straight to Jon, and, man, he was like a godsend forme in handling that. He helped me more than another adult could. He was very consoling." The summer before last, Agner answered the phone at his home. Like so many times, Copper was on the other end of the line. "Jon says, 'Coach, have you heard about so-and-so on the football team?"' Agner said. "His parents have split up. And Jon wanted me to call this kid and just let him know I was concerned and to ask him if I http://www.roanoke.com/roatimes/news/story144464.htm1 3/17/2003 `Pinning down his goals Page 3 of 5 could help in any way. "I put the phone down and started thinking to myself: Here's a kid who has nothing to do with the breakup of this marriage and he wants me to call the child involved and make sure everything is OK. "That's Jon Copper for you. He's one in a million. And that's not to put anyone else I've had down. He's just an exceptional persona." Goal-setting and faith Nancy Copper, whose oldest son, Joel, 21, also played football at Northside, will be the first to admit that her middle son, Jon, always has been a little different. "Jon read a book called'World Changers' when he was about 11," she said. "He decided then he wanted to be a world changer in some way." In the eighth grade, Jon made a "very serious commitment to serve Jesus Christ," said his father, Jeff, who spent eight full-time years in the ministry at Cornerstone Church on Woodhaven Road. Jon, who is heavily involved in the Fellowship for Christian Athletes (FCA) and Young Life, an outreach ministry for youth, said his faith in the Lord has helped him learn how to set goals and work hard to achieve them. "At the beginning of the eighth grade, I really took off with all the goal-setting," Jon said. "I wrote them all over my bed and hung a huge list on my wall." Not all have come to fruition. Still, the goals help Jon maintain his focus on the task at hand. "I'm so competitive in nature that I think I can rise to the top of whatever group I'm put in," he said. Hickam said he's never seen a more driven teenager than Copper. "Most kids don't understand you need to set a goal of where you're going to go and then follow through on that goal," Hickam said. "I think the other kids respect Jon for it. He has an ability to lead his peers without making them upset that he's trying to give some direction." Jeff Copper, 45, was a star basketball player at Natural Bridge High in the early 1970s and attended Washington and Lee for two years before going into the ministry. Now in the business world, he often brings home a book that deals with motivation and goal-setting. http://www.roanoke.com/roatimes/news/story144464.htm1 3/17/2003 Pinning down his goals Page 4 of 5 "Jon usually gets it read before I do," Jeff said. "Right now he's reading the biography of Benjamin Franklin. Ben Franklin was a tremendous leader of this country and most people have no clue what the man did. He was a tremendous achiever. "Jon's ultimate goal is probably enter into politics and be a statesman, not a politician ... to be a throwback to the first generation of men that led this country. Jon has studied the biblical history of this nation extensively. He could give you a speech on the topic right now." His relentless pursuit to meet his multitude of goals, his commitment to Christ, and all the work he does in athletics make Jon Copper's life very busy. Unlike most 18-year-olds, he has little time for socializing. He could have a date every weekend, but he chooses not to. "Jon decided that a relationship with a girl would be a sidetrack to his dreams and he decided to shut down that area of his life," Jeff said. "He does not chase girls like a lot of teenage boys do. Doesn't call them, doesn't try to date them. And it's not because he's not interested in them. "I think he's made a commitment in that area until he decides it's time to get married. Then he'll find a wife and move into that arena. I don't expect him to approach that part of life any different than any other part. He'll set a goal, and when the time comes, that goal will be met." Down the road Jon Copper has one huge athletic bar left in high school he wants to scale. He wants to win the state heavyweight wrestling crown. Few give him a chance, because he figures to have to face three-time defending state champ Albert Childress of Grundy to win the title. In order to prepare for Childress, whom he lost to in last year's final, Copper is currently consuming 5,000 calories a day to gain weight. He has gone from 215 to his current 240 since football season ended and wants to be at 250 when he runs into the 260-pound Childress. "The state title has been my goal since freshman year," Jon said. "It's not so much about taking Albert down as he's in the way of my goal." After leaving Northside, Copper will take his goals to Virginia to play football. He has been invited to walk on with the Cavaliers. In hopes of improving his inside linebacker skills, where he played only one-plus season at Northside, Copper has decided to attend prep school at Hargrave Military Academy. "It doesn't bother me at all I didn't get a Division I-A scholarship offer," said Copper, who is considered by some as a little small and a little slow. "It's been my goal to play at the highest level of college http://www.roanoke.com/roatimes/news/story144464.html 3/17/2003 ' Finning down his goals Page 5 of 5 football for a long time and I have no doubts that I will succeed. "Those other guys got the initial attention. They're maybe a little bit taller, a little bit faster. But work ethic-wise and heart-wise, nobody else can match me in that. "Heart. That's something that's hard to see until a coach actually has a guy playing under him. Until you get into that second week of two-a- days or in some tough situation, you can't see that by just seeing a guy's 40 time and size and weight. Don't ever sell Jon Copper short, Hickam and Agner said. "The University of Virginia and Virginia Tech have not recruited anybody in the past two years we've played against who could block the kid. And they haven't recruited anybody he can't block. So, sometimes, somewhere people need to look beyond height, weight and speed," said Hickam, who played at Tech in 1962-63. Said Agner: "There's no doubt in my mind Jon will play at Virginia. Show me anybody who can beat him out!" Don't worry, says Jordan Copper, Jon's 11-year-old brother and personal public relations man. "My big brother is the best and he'll do it," Jordan said. Si nci t~~is stogy +~ a fr~,,r7ci!W Click here for today's headlines Click here for the past seven day's headlines Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke.com/roatimes/news/story144464.htm1 3/17/2003 EJ{I'ANSION MANAGEMENT February 21, 2003 Dear Fellow Economic Developer, E.x~unsiort Mu~augen-errt magazine's annual Education Quotient, recently published in our December 2002 issue, represents the 12°i year in a row that we have evaluated our nation's high schools. This year's survey evaluated approximately 98 percent of all school districts with an enrollment of 4,800 or more students that are located in cities with a population of at least 15,000 a total of l ,500 districts were rated this year. Expur-sion M~lrrugenref~t, one of the world's leading site location and facility magazine, evaluates seconda-y school districts nationwide in order to provide its 45,000 corporate subscribers with a valuable way of comparing the type of wort{ force they are likely to encounter in various communities around the country. It is our practice to award certificates to the superintendents of out Gold Medal (top 17 percent) and Blue Ribbon (top 33 percent) school districts. As our way of trying to cement the ties between the local economic development and education communities, we normally send these certificates to the local economic developer, for further presentation to the local school superintendent. The enclosed certificate packages are for school districts in your community. I would greatly appreciate it if you could see that these certificates are presented to the winning school If for some reason you are tenable to do this, please return the package to me and I will send the certificates directly to the school districts themselves. A copy of the EQ 2002 published article can be found on our web site at wh>w.ExpurrsionMunagemerrt.com. Click MAGAZINE ARTICLES "Research Studies." The password is "Spring". Numbers in the charts reflect the percentile for your school district in that particular category. I~nton 1900 W. 75th Street Suite 100 Prairie Village, KS 66208 USA 913.236.4229 Fax 913.677.1173 www. ExpansionManagement. com Sincerely, ` FOR IMMEDIATE RELEASE CONTACTS: Expansion Management -Bill King, Chief Editor 913-236-4229 or Bi1lKing(a~nenton.com Expansion Management -Mike Keating, Research Editor 216-931-9657 or mkeating(a~penton.com EXPANSION MANAGEMENT MAGAZINE PUBLISHES ITS 12~ ANNUAL EDUCATION OUOTIENTTM RANKING OF 1,500 SCHOOL DISTRICTS PRAIRIE VILLAGE, KS -January 2, 2003 -Expansion Management, a monthly business magazine for executives of companies that are actively looking for a place to expand or relocate their facilities within the next one to three years, recently published its 12"' annual Education QuotientTM ratings of 1,500 secondary school districts throughout the United States. The magazine rates school districts as a way of providing its readers with a basis for comparing the type of work force they are likely to encounter in various communities around the country. "No single factor is more important to our readers than finding a location with a high quality work force," said Bill King, chief editor of Expansion Management magazine. "The Education QuotientTM provides them with a way to compare communities nationwide in terms of the quality of the work force they are likely to encounter should they choose to open a manufacturing, distribution or other business facility there." Expansion Management magazine is mailed to more than 45,000 CEOs, vice presidents, directors and other officers of companies that have indicated they are considering expanding into new geographic areas. This year's EQ looked at all secondary school districts in the United States that are located in cities or towns with a population of at least 15,000 and which have a student population of at least 4,800. Less than 3 percent of the school districts that met this criteria chose, for whatever reasons, not to provide us with information we requested. As a result, they were not included in the study. __~_ Di~Childers - Re: Recognition at April 8 Board Meeting Page 1 From: Brenda Holton To: RICHARD TURNER Date: 4/2/03 9:38AM Subject: Re: Recognition at April 8 Board Meeting Mr. Turner, thanks for replying to my message. We will miss you at the meeting but do understand about other commitments. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> "RICHARD TURNER" <rturner@res.k12.va.us> 04/02/03 09:09AM »> "Brenda Holton" <BHOLTON(c~co.roanoke.va.us> writes: >Mr. Turner, we are planning to recognize the winners of the All-State >Band and Chorus at the Board of Supervisors Meeting on April 8, at 7 >p.m. Greg Denton at the School Adm. has alaready contacted Bobby >Menkedick from William Byrd High School and confirmed his attendance. >Please confirm that you received this message and if you can attend the >meeting. We have also invited Dr. Weber. >Thanks, >Brenda J. Holton >Deputy Clerk >Roanoke County Board of Supervisors >Phone: (540) 772-2005 >Fax: (540) 772-2193 >[ mailto:bholton(a~co.roanoke.va.us ]bholton(c~co.roanoke.va.us Brenda, Thank you for including William Byrd High School. I have another school activity already scheduled for that evening and will not be able to attend. I appreciate all that the Board of Supervisors does for our students! Richard Dr. Richard A. Turner, Principal William Byrd High School 2902 Washington Avenue Vinton, VA 24179 540-890-3090 Fax 540-890-7568 rturner .res.k12.va.us Di~~,~ Childers - Re: Recognition at April 8 Board Meefing Page 2 CC: Diane Childers - -- - Diane Childers - Re: Recognition at April 8 Board Meeting Page 1 ', From: "RICHARD TURNER" <rturner@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 4/2/03 9:22AM Subject: Re: Recognition at April 8 Board Meeting "Brenda Holton" <BHOLTON@co.roanoke.va.us> writes: >Mr. Turner, we are planning to recognize the winners of the All-State >Band and Chorus at the Board of Supervisors Meeting on April 8, at 7 >p.m. Greg Denton at the School Adm. has alaready contacted Bobby >Menkedick from William Byrd High School and confirmed his attendance. >Please confirm that you received this message and if you can attend the >meeting. We have also invited Dr. Weber. >Thanks, >Brenda J. Holton >Deputy Clerk >Roanoke County Board of Supervisors >Phone: (540) 772-2005 >Fax: (540) 772-2193 >[ mailto:bholton@co.roanoke.va.us ]bholton@co.roanoke.va.us Brenda, Thank you for including William Byrd High School. I have another school activity already scheduled for that evening and will not be able to attend. I appreciate all that the Board of Supervisors does for our students! Richard Dr. Richard A. Turner, Principal William Byrd High School 2902 Washington Avenue Vinton, VA 24179 540-890-3090 Fax 540-890-7568 rturner@res.k12.va.us CC: "Diane Childers" <DCHILDERS@co.roanoke.va.us>, <dratliff@res.k12.va.us>, <jgdenton@res.k12.va.us>, <dharbin@res.k12.va.us> • __ _ ___ Diane Childers - Re: Recognitions at BOS Meeting April 8th From: Brenda Holton To: JILL GREEN Date: 4/1/03 4:54PM Subject: Re: Recognitions at BOS Meeting April 8th Ms. Green, thanks for replying and sorry you aren't able to be there. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> "JILL GREEN" <jgreen@res.k12.va.us> 04/01/03 04:01PM »> I will not be able to come that night, I am so sorry! Thanks for thinking of me! Jill Green, Principal Glenvar Middle School Glenvar High School -_ _ Page 1 CC: Diane Childers _ _ _ __ ___ Diane Childers -Fwd: R2: Recognition at April 8 Board Meeting_ From: Brenda Holton To: Diane Childers Date: 4/1/03 4:53PM Subject: Fwd: Re: Recognition at April 8 Board Meeting Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> "DARLENE M. RATLIFF" <dratliff@res.k12.va.us> 04/01/03 03:51PM »> I have put the Board of Supervisors' Meeting on Dr. Weber's calendar for next Tuesday, April 8, at 7 p.m. Thanks! Darlene Ratliff Office of Linda H. Weber, Superintendent Roanoke County Schools 5937 Cove Road Roanoke, VA 24019 (540) 562-3705 (Phone) (540) 562-3993 (FAX) dratliff(a~res. k12.va.us _ Page 1 _,- -- _ __ __ -- _ -_ -- -- - _ __ ~T -- --- Diane Childers -Recognitions at April 8 meeting Page 1 From: Brenda Holton To: mcobble@res.k12.va.us Date: 4/1/03 3:24PM Subject: Recognitions at April 8 meeting Martha, we are planning to recognize the All-State Band and Chorus winners at the April 8 meeting at 7 p.m. Greg Denton from the School Adm. has already contacted Natassia Dingman from CSHS and confirmed her attendance. I know you are checking with the Volleyball team members to determine if they can attend to be recognized that same night. Just wanted you to know about Natassia's recognition too. Please confirm that you received this message and if you can attend. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers Diane Childers - Recognitions at BOS Meeting April 8th From: Brenda Holton To: jgreen@res.k12.va.us Date: 4/1/03 3:19PM Subject: Recognitions at BOS Meeting April 8th - --- Page 1 Ms. Green, we are planning to recognize the winners of the All-State Band and Chorus at the Board of Supervisors Meeting on April 8, at 7 p.m. Greg Denton at the School Adm. has alaready contacted Ashley Hartmand and Charissa Lell from Glenvar High School and confirmed their attendance. Please confirm that you received this message and if you can attend the meeting. We have also invited Dr. Weber. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers Diane Childers -Recognition at April 8 Board Meeting Page 1 From: Brenda Holton To: Linda Weber Date: 4/1/03 2:48PM Subject: Recognition at April 8 Board Meeting Dr. Weber, we would like to ask you to accept a Certificate of Recognition to Roanoke County Schools for being named a Gold Medal School District Winner by Expansion Magazine. This is planned for 7 p.m. at the April 8th meeting. Also wanted to let you know that we have several recognitions for students that are listed below. We have confirmed the All-State Band and Chorus members and are in the process of confirming the other recognitions. Please let me know if you can attend. Certificates of recognition to All-State Bank and Chorus Winners: Natassia Dingman, Bobby Menkedick, Ashley Hartman and Charissa Lell Resolution of congratulations to CSHS volleyball Team, winning Group AA championship Certificate of recognition to Jennifer Beury, HVSH, first place 3200 meter indoor state track meet Certificate of recognition to Jon Copper, NSH, First Team All-State Group AA football Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Brenda Chastain; Darlene Ratliff; Diane Childers __ - __ Diane Childers -Greg Denton Page 1 From: Brenda Holton To: Diane Childers Date: 4/1/03 2:28PM Subject: Greg Denton Greg called to say that all four students can be here April 8 at 7 pm for recognition. It is going to take him a little more time to get the details for me. He said he would fax it to me Thursday. I told him that we invite the principals at the schools and he asked if I would invite them. I will also let Dr. Weber and Brenda Chastain know that we are recognizing several students at the April 8th meeting. Do you want to ask Dr. Weber to accept the Schools certificate also? Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us ___. __ Diane Childers -Recognition at April 8 Board Meeting Page 1 From: Brenda Holton To: rturner@res.k12.va.us Date: 4/1/03 3:26PM Subject: Recognition at April 8 Board Meeting Mr. Turner, we are planning to recognize the winners of the All-State Band and Chorus at the Board of Supervisors Meeting on April 8, at 7 p.m. Greg Denton at the School Adm. has alaready contacted Bobby Menkedick from William Byrd High School and confirmed his attendance. Please confirm that you received this message and if you can attend the meeting. We have also invited Dr. Weber. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers Diane Childers -update on school recognitions Page 1 From: Brenda Holton To: Diane Childers Date: 3/31 /03 11:03AM Subject: update on school recognitions In case any of these call when I'm out: 1. Greg Denton -for All-State bank and chorus -left voice mail message asking for information and for him to call me back. 2. Dr. Cobble -for CSHS Volleyball -left voice mail message with information asking her to call back. 3. Talked with Mr. Blevins, principal at HVHS, and he will contact Jennifer to see if April 8 at 7 p.m. is OK. If not, he will try for April 22 at 7 p.m. She pronounces her name Berry (Beury). 4. Mr. Journell, principal at NSHS, for Jon Copper, left message with information asking him to call. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us From: Brenda Holton To: jgdenton@res.k12.va.us Date: 4/2/03 3:20PM Subject: All-State Band and Choir Greg, thanks for faxing the information. You had one letter wrong in my email address. I tried to call but got your voice mail so thought I would just email my questions. Are all of these students seniors? ~` f S ,,,+~ Is Chrarissa spelled right in your message? Should it be Charissa? 1/ Ashley and "Chrarissa" have been "in the choir" for seven years since the sixth grade. Would they have been in the choirs at Glenvar Middle and High School -like Bobby was in the band at Byrd Middle and High? C!~ ~- Ashley made District Chorus for past three years and is serving as President of the chorus (is she Presdient of th a District r-~nx~r HS Chorus?) Same for Chrarissa - is she District Chorus Historian or Glenvar H Chorus historia ~ Could I say Chrarissa plans to attend college but is undecided at this time? Will you be able to attend the meeting for the recognitions? I contacted Principal Turner at Byrd and Principal Green at Glenvar and they cannot attend. Dr. Weber is scheduled to attend. I am still working with Dr. Cobble at CS about recogning their volleyball team so hope she will be there also. Thanks for your help with these recognitions. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us 04i02r2003 15:05 ROANOKE COUNTY SCHOOLS -~ 97722193 Message From= $ JAMES G. DENTON Subject: All-State Band and Choir To: Q bhoylton@co.raanvke,va.us N0. 147 D02 Cc: Hi Brenda: H.vpe the fogowing information is helpful to you. The following students from Rke. Co. Schools were selected far the" Virginia All-State Band or Choir"- The Al!-State Band will be held at Handley High School in Winchester, Va. April 3-5, 2003. The fallowing students were selected: Cave_S~ring High Band-NaStassia Dingman-Clarinet seen. in the banrj,'prgg~am ~ or.,7!i dayyd _ ir. tl :.. T ... ~ II f! (C I~ , , I ^~, ii~'N ,~~~ ~ i:l:i~ 11 I .•.tll =Member .oi S; m horn ' ~a d ~a 1`' -Mas;studi®b:~Pi i7o o' 't ' ' ;; ~~ .+f. ~;,~n~e9p~as.t.~i~.;y ~ ~ ~ ~,~ .i~ ., i,~ IV4~;`"~ ,T ,; i+;P!'"i~ ~ lUf ~~ it ~r+~r.7~.fm.,, -Nas~taken~.~lililsFC!.ir'Ol~l~l~~iairn.dl~sii~* .r~'rt~lu'~'~4~W~t~~d~IL`~, :i~',1{~I:;~r,,ll~!~~i William Byrd High Band-Bobby Menkedick-Trombone -Has been in band for 7 years at William Byrd Middle and High. -Has played both the trombone and tupa and will be attending Virginia Tech University in Ehe fall. Majoring in MU51C. -He has held various leadership positions in the WBHS band throughout his career. - Bobby is an honor tall student. The All-State Choir will be held at Charlottesville High School April 10-12, 2003. Glenvar High-Ashley Hartman and Charissa I_ell -Ashley Hartman has b®en in the choir for seven years, since the sixth grade. -she has made District Chorus the past three years and is serving as Pr®sfdent of the choir_ -She plans on attending James Madison University in the fall and would like to major in nursing. -Chrarissa LeCI has also been in the choir since the sixth grade. -She has made District Chorus the past three years and has sere®d a.s the choir's historian in years past. -She plans vn attending ? in the fal- and would like to major in ?. Students for both band and choir are selected through school, district, and then state auditions. Students are required to perform prepared and sightreading materials in front of selected music educators from the entire state. These students are the very select few among several thousand throughout the Commonwealth wno audition for the spots annually. Thanks, J_ Greg Denton, Coordinator of Fine Arts Roanoke County Schoots 5937 Cove Raad, NW Roanoke, Yrginia 2AOt9 04i02'i2003 15:05 ROANOKE COUNTY SCHOOLS ~ 97722193 Phone: (540) 582_3900 ~xt 2S3 Fax: (Sao b62-399a Email: jgdenton~res.k92.va.us N0. 147 D03 04i02~i2003 15:05 ROANOKE COUNTY SCHOOLS ~ 97722193 N0. 147 D01 xr ~n ~7 Q ~ q~ ~~~ ~~~ 5937 Cove Rd Roa~.a~oke, ~lirginia 24a 19 ~... ocaca© ::: DATE~~~o ~ ,., ...., ,.,...__ ,..,_-- FA~# ~7a-a ~a3 ~..,..~.. F.A,~ #~ 540-5 2~-394 # ~F Pt~GES TO- FC)LL+O~VV E~CLUDTNG COVER PAGE Diane Childers - RE: National Boys & Girls Club Week Proclamation ____ _- .~•°_ From: Brenda Holton To: Becci Emanuelson Date: 3/31/03 4:17PM Subject: RE: National Boys & Girls Club Week Proclamation Thanks for the information. We will be expecting you all. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 »> "Becci Emanuelson" <bemanuelson@becrv.org> 03/31/03 02:53PM »> We will be attending the 3pm meeting. Those in attendance: Jim Barker- Board Member Monique Clayton- Club Member Mickey Hudson- Club Member Thanks for you help, we will see you next week. Becci Emanuelson Development Director Boys & Girls Clubs of Roanoke Valley -----Original Message----- From: Brenda Holton ~mailto:BHOLTON(a~co.roanoke.va.usl Sent: Monday, March 31, 2003 11:40 AM To: bemanuelson(a~becrv.org Subject: RE: National Boys & Girls Club Week Proclamation Either time is OK, however, we have several school recognitions at 7 p.m. and only one at 3 p.m. so coming at 3 p.m. might take less time. Just let me know which time and who is coming. Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(a~co.roanoke.va.us »> "Becci Emanuelson" <bemanuelson(a~becrv.org> 03/31/03 11:11AM »> Is there a time that will work better for you guys? Becci Emanuelson Development Director Boys & Girls Clubs of Roanoke Valley Diane Childers - RE: National Boys & Girls Club Week Proclamation -----Original Message----- From: Brenda Holton ~mailto:BHOLTON(c~co.roanoke.va.us] Sent: Friday, March 28, 2003 2:41 PM To: bemanuelson(a~becrv.org Cc: Diane Childers Subject: Re: National Boys & Girls Club Week Proclamation Becci, thanks for the proclamation. ---- _ _ Page 2 Do you want to come to the April 8th meeting at 3 p.m. or 7 pm.? Also, will you be accepting the proclamation? If others are coming, we need to know their names and positions. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton ~co.roanoke.va.us »> "Becci Emanuelson" <bemanuelson(c~bpcr/.orq> 03/28/03 11:15AM »> Brenda, I have attached the proposed proclamation. Thanks for your help, we will see you on April 8th. Becci Emanuelson Development Director Boys & Girls Clubs of Roanoke Valley CC: Diane Childers Diane~hilders -Addition of evening session -April 8 Page 1 From: Diane Childers To: Board Members Date: 2/14/03 3:04PM Subject: Addition of evening session -April 8 An evening session has been scheduled at 7:00 p.m. for the April 8 meeting. This is to allow time for the cultural and tourism agencies to present their funding requests for the next fiscal year. Human and social service agencies are scheduled to make funding requests at the March 25 meeting at 7:00 p.m. If you have any questions or will be unavailable for the evening session, please let me know. Diane S. Childers Clerk to the Board County of Roanoke 5204 Bernard Drive, SW Roanoke, VA 24018 E-mail: dchilders@co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 CC: Brenda Holton; Elaine Simpson; Elmer Hodge j Diane,~hilders - Re: Funding Requests - Cultural/Tourism Agencies Page 1 ~ ~_ _ __ _ .~-_. ___ -- _. _____~ _ _ _ -- -._~wW From: Elmer Hodge To: DCHILDERS@co.roanoke.va.us,EHODGE@co.roanoke.va.us Date: 2/14/03 3:OOPM Subject: Re: Funding Requests -Cultural/Tourism Agencies Schedule for an evening meeting also and notify the agencies to come at 7. Thanks Elmer Hodge Roanoke County Administrator 540-772-2004 »> Diane Childers 02/14/03 11:44 AM »> The budget calendar has the above agencies scheduled to make funding requests to the Board at the April 8 meeting. This meeting currently is only scheduled for an afternoon session. Do you want me to add an evening session and notify the Board? I think in order to be consistent in how we handle funding requests we will need to make add the evening session to allow all agencies equal opportunity to attend during non-business hours. Diane S. Childers Clerk to the Board County of Roanoke 5204 Bernard Drive, SW Roanoke, VA 24018 E-mail: dchilders@co.roanoke.va.us Phone: (540) 772-2003 Fax: (540) 772-2193 CC: BROBERTSON@co.roanoke.va.us,BHOLTON@co.roanoke.va.us _ - -- - - Diane Childers - RE: CH security & jail booking fees 3/25 & 4/1 legal ads Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Vicki Walker' <VWALKER@co.roanoke.va.us> Date: 3/21 /03 1:40PM Subject: RE: CH security & jail booking fees 3/25 & 4/1 legal ads ,V/ Vickie, here is the other one -also runs March 25 and April 1 -cost is 211.60. thanks... PUBLIC NOTICES Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, April 8, 2003, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE ENACTING SEC. 2-8. BOOKING FEE FOR INDIVIDUALS INCARCERATED IN THE ROANOKE COUNTY JAIL. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 25.00 BOOKING FEE FOR ADMINISTRATIVE PROCESSING OF PRISONERS INTO THE ROANOKE COUNTY JAIL A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: March 17, 2003 Diane S. Childers, Clerk~to the Board of Supervisors (2093242) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Vicki Walker > Sent: Tuesday, March 18, 2003 9:03 AM > To: legals@roanoke.com > Cc: Diane Childers > Subject: CH security & jail booking fees 3/25 & 4/1 legal ads > «File: Courthouse security fee legal ad.doc»«File: Jail booking fee > legal ad.doc» > Martha, > Please publish the following 2 ads as shown. Please call if you have any > questions. Thanks so much! > Vicki Walker > Legal Secretary > (540) 772-2071 > vwalker@co.roanoke.va.us Diane Childers - CH security & jail booking fees 3/25 & 4/1 legal ads c ~.. __ __ Page 1 From: Vicki Walker ` / To: legals@roanoke.com ~/ Date: 3/18/03 9:03AM Subject: CH security & jail booking fees 3/25 & 4/1 legal ads Martha, Please publish the following 2 ads as shown. Please call if you have any questions. Thanks so much! Vicki Walker Legal Secretary (540)772-2071 vwalker@co.roanoke.va.us CC: Diane Childers f Diane Childers -Courthouse security fee legal ad.doc Page 1 ,. X PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, April 8, 2003, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE ENACTING SEC. 2-9. COURT COSTS FOR COURTHOUSE SECURITY. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 5.00 COURT COST FOR INDIVIDUALS CONVICTED IN ROANOKE COUNTY COURTS TO FUND COURTHOUSE SECURITY PERSONNEL A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: March 17, 2003 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: March 25, 2003 April 1, 2003 Please send invoice to: Diane S. Childers Clerk to the Board of Supervisors 5204 Bernard Drive Roanoke, VA 24018 (540) 772-2178 Diane Childers -Jail booking fee legal ad.doc .• Page 1 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, April 8, 2003, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE ENACTING SEC. 2-8. BOOKING FEE FOR INDIVIDUALS INCARCERATED IN THE ROANOKE COUNTY JAIL. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 25.00 BOOKING FEE FOR ADMINISTRATIVE PROCESSING OF ' PRISONERS INTO THE ROANOKE COUNTY JAIL A complete copy of the proposed ordinance and related documentation is on file in the Office ', of the County Administrator and in the Office of the County Attorney and is available for public ', inspection. All members of the public interested in the matter set forth above may appear and be ~!, heard at the public hearing scheduled as aforesaid. Dated: March 17, 2003 Diane S. Childers, Clerk ' to the Board of Supervisors Publish on the following dates: j March 25, 2003 ', April 1, 2003 Please send invoice to: ' Diane S. Childers Clerk to the Board of Supervisors ', P.O. Box 29800 Roanoke, VA 24018 (540) 772-2178