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4/22/2003 - Regular
Working Document -Subject to Revision Roanoke County Board of Supervisors Agenda April 22, 2003 Good afternoon and welcome to our meeting for April 22, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:00 p.m. 2. Invocation: Reverend Gregg Breisch Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge asked to reverse the order of the briefings and have D.2 presented first. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS None D. BRIEFINGS 1. Presentation of the fiscal year 2003-2004 budget for Roanoke County. (Elmer Hodge, County Administrator) Briefing presented by Mr. Hodge 1 2. Briefing regarding capital campaign for Cave Spring High School (CSHS). (Terri Langford, President - CSHS Booster Club; Dr. Martha Cobble, Principal) Briefing presented by Terri Langford, Martha Cobble, and Laurence Loesel E. NEW BUSINESS 1. Request to adopt the Roanoke County School budget for the 2003-2004 fiscal year. (Marion Roark, School Board Chair; Dr. Linda Weber, Superintendent) A-042203-1 JPM Motion to approve staff recommendation URC 2. Request for approval of Roanoke Regional Airport Commission budget for fiscal year 2003-2004. (Diane Hyatt, Chief Financial Officer; Jacqueline Shuck, Executive Director, Roanoke Regional Airport) R-042203-2 HOM Motion to adopt resolution URC 3. Request for approval of Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2003-2004. (Diane Hyatt, Chief Financial Officer; John Hubbard, Chief Executive Officer, RVRA) R-042203-3 JBC Motion to adopt resolution URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. JPM Motion to approve 15t readings 2"d readings and public hearings - 5/27/03 URC First reading of an ordinance to obtain a religious assembly facility on 5.99 acre; Road, Cave Spring Magisterial District, Church of the Brethren. Special Use Permit to construct a located at 7700 Willow Branch upon the petition of Lighthouse 2 2. First reading of an ordinance to rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District, upon the petition of Balzer & Associates, Inc. 3. First reading of an ordinance to rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District, upon the petition of Development & Design, LLC. G. FIRST READING OF ORDINANCES 1. First reading of ordinance approving a residential lease at the Roanoke County Center for Research and Technology, Catawba Magisterial District. (Anne Marie Green, Director of General Services) JBC Motion to approve 1St reading 2"d reading - 5/13/03 URC H. SECOND READING OF ORDINANCES None I. APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed by District) 2. Library Board (Appointed by District) JPM advised that Mr. David Smith, a member of the Library Board for many years, recently died and expressed sympathy to his family. J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-042203-4 JPM Motion to adopt consent resolution URC 3 1. Approval of minutes -April 8, 2003 2. Ratification of appointment to the League of Older Americans Advisory Board and confirmation of appointment to the League of Older Americans Advisory Council A-042203-4.a 3. Resolution of appreciation upon the retirement of Thomas C. Fuqua, Fire & Rescue Department, after twenty-six years of service R-042203-4.b 4. Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance A-042203-4.c 5. Request to accept and appropriate E-rate reimbursements in the amount of $47,478 A-042203-4.d 6. Request to accept and appropriate regional technology education grant in the amount of $636,563 A-042203-4.e 7. Request to accept Winnbrook Drive and Winnbrook Court into the State Secondary System R-042203-4.f 8. Request for approval of 1998 Utility Billing bad debt write-off A-042203-4.g 9. Request to amend Resolution 040803-3 approving and adopting the Six-Year Secondary System Construction Plan for fiscal years 2003-2009 and the allocation of funds for fiscal years 2003-2004 R-042203-4.h 10.Acceptance of donation of variable width water line easement from Rapidan Mill Works, Cave Spring Magisterial District 4 A-042203-4. i K. REQUESTS FOR WORK SESSIONS None L. REQUESTS FOR PUBLIC HEARINGS None M. CITIZENS' COMMENTS AND COMMUNICATIONS None N. REPORTS JPM Motion to receive and file the following reports URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Statement of Expenditures and Estimated and Actual Revenues for the month ended March 2003 6. Proclamations signed by the Chairman 7. Report of claims activity for the Self-Insurance Program for the period ended March 31, 2003 8. Statement of the Treasurer's accountability per investment and portfolio policy as of March 31, 2003 O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to water and sewer authority At 4:10 p.m., JPM moved to go into closed meeting URC Closed Session held from 4:10 p.m. until 4:40 p.m. 5 P. WORK SESSIONS (4th Floor Conference Room) 4:30 P.M. Work session on Salem Office Supply Building/Roanoke County Courthouse Annex. (Anne Marie Green, Director of General Services) The work session was held from 4:45 p.m. until 5:33 p.m. Ms. Green advised that the low bid for the project was submitted by Loeb Construction Company for $1,555,910 but this amount was reduced to $1,445,626 due to less expensive modifications. She described the details of the two options for this project: (1) renovate the first floor and finish the second floor to be divided into office space for rental at a cost of $1,445,626 and (2) renovate the first floor with some second floor work at a cost of $1,378,797. The project can be financed by (1) paying cash with existing County funds or (2) borrowing $1 million through the Industrial Development Authority. She advised that $788,031 has already been appropriated for the project, that $75,000 can be re-appropriated from the Tanglewood Mall amount in the 2000-2001 budget which was never used, and the balance of $582,595 can be appropriated from the Capital Fund Unappropriated Balance. Ms. Green advised that the proposed building will be used for the Court Services Unit and the Sheriff's Office. Moving the Court Service Unit to the new facility will make needed space available in the Courthouse and will save offsite storage fees. It is anticipated that the current Sheriff's building will be torn down to provide additional parking for the Courthouse. It was the consensus of the Board to move forward with Option #1 at a cost of $1,445,626 using existing County funds. Ms. Green was asked to determine if the property next door owned by the City of Salem could be used for additional parking. Ms. Green was also asked to include as part of this project replacement of the roof on the Guy House which is located near the Sheriff's Office. 2. Work session to discuss final fiscal year 03-04 budget including contributions to organizations. (Brent Robertson, Budget Director) Supervisor Minnix left the meeting at 5:40 p.m. The work session was held from 6:00 p.m. until 6:30 p.m. Mr. Robertson asked that the Board members review and finalize all agency requests for funding in the 2003-2004 budget. After discussion of each organization and the amount requested, the Board members came to an agreement on all of the contributions except for six requests. It was decided to continue the work session until after the evening session so that Supervisor Minnix could have input into the decisions on these six requests. The Board members confirmed that they want to have a Board Retreat this year, and the date of June 7, 2003, was suggested at a location other than the County buildings. EVENING SESSION 6 Q. CERTIFICATION RESOLUTION R-042203-5 JPM Motion to adopt resolution at 7:05 p.m. URC R. PUBLIC HEARINGS 1. Public hearing to receive written or oral comments concerning the proposed annual budget for fiscal year 2003-2004 and the fiscal year 2004-2008 Capital Improvement Program. (Brent Robertson, Budget Director) Mr. Horace McPherson presented a petition asking that the County request that VDOT include roads in Greenwood Forest Subdivision in their 2003 schedule for hot plant mix asphalt resurfacing. Chairman McNamara asked Mr. Hodge to have Mr. Covey meet with Mr. McPherson. S. NEW BUSINESS 1. Request to approve funding for renovations to Salem Office Supply building. (Anne Marie Green, Director of General Services) A-042203-6 RCF Motion to approve staff recommendation, Alternative #1, (accept bid from Loeb Construction, as amended, for $1,445,626 to renovate both floors of the Courthouse Annex Building) and Alternative #1 of the financing options (pay cash with existing County funds) URC T. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of an ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely the Western Hills Well Lot, Tax Map No. 68.17-2-17, Windsor Hills Magisterial District. (Paul Mahoney, County Attorney) JPM Motion to approve 1St reading 2"d reading -May 13, 2003 URC 7 U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-93 Signs upon the petition of the Roanoke County Planning Commission. (Janet Scheid, Chief Planner) Postponed until May 27.2003 by the Planning Commission Chairman McNamara confirmed that this matter has been continued until May 27, 2003 by the Planning Commission 2. Second reading of an ordinance extending the operate a cable television system in Roanok months. (Paul Mahoney, County Attorney) 0-042203-7 MWA Motion to adopt ordinance URC franchise of CoxCom, Inc. to e County for a period of six 3. Second reading of an ordinance to vacate a portion of a sanitary sewer easement crossing Lot 3, Section No. 4, "Orchard Park", Hollins Magisterial District. (Arnold Covey, Director of Community Development) 0-042203-8 RCF Motion to adopt ordinance URC 4. Second reading of an ordinance to rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District with conditions for the development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District, upon the petition of Cotton Hill Land Company, LC. (Janet Scheid, Chief Planner) 0-042203-9 HOM Motion to adopt ordinance with conditions AYES: RCF, HOM, MWA, JPM NAYS: JBC Three citizens spoke 5. Second reading of an ordinance to obtain a Special Use Permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road, Hollins Magisterial District, upon the petition of Jeff Montgomery. (Janet Scheid, Chief Planner) 0-042203-10 8 RCF Motion to adopt ordinance with condition URC 6. Second reading of an ordinance to obtain a Special Use Permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road, Hollins Magisterial District, upon the petition of Maurice Lucas. (Janet Scheid, Chief Planner) 0-042203-11 RCF Motion to adopt ordinance with conditions URC 7. Second reading of an ordinance to obtain a Special Use Permit to construct and operate a car wash located at 7005 Williamson Road, Hollins Magisterial District, upon the petition of Graham Family Limited Partnership. (Janet Scheid, Chief Planner) 0-042203-12 RCF Motion to adopt ordinance with conditions and revise Condition #3 as follows: Access shall be meted allowed from Boxley Road, Route 1802 only and the improvements to Boxley Road shall not connect to Greenway Drive. URC One citizen spoke 8. Second reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use, upon the petition of the Roanoke County Planning Commission. (Janet Scheid, Chief Planner) 0-042203-13 RCF Motion to adopt ordinance URC V CITIZENS' COMMENTS AND COMMUNICATIONS None W. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church advised that it is unusual for him to let several days go by without returning a citizen's phone call. He advised that his secretary died recently unexpectedly and his time has been limited. He asked that citizens be patient and he will return their calls. X. WORK SESSION CONTINUATION 9 1. Work session to discuss final fiscal year 03-04 budget including contributions to organizations. (Brent Robertson, Budget Director) The work session was held from 8:50 pm. until 9:00 p.m. and was presented by Mr. Robertson. The Board members reached consensus on the contribution amounts for the remaining six organizations. Y. ADJOURNMENT JPM adjourned the meeting at 9:00 p.m. 10 Roanoke County Board of Supervisors Agenda April 22, 2003 Good afternoon and welcome to our meeting for April 22, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Gregg Breisch Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Presentation of the fiscal year 2003-2004 budget for Roanoke County. (Elmer Hodge, County Administrator) 2. Briefing regarding capital campaign for Cave Spring High School (CSHS). (Terri Langford, President - CSHS Booster Club; Dr. Martha Cobble, Principal) E. NEW BUSINESS 1. Request to adopt the Roanoke County School budget for the 2003-2004 fiscal year. (Marion Roark, School Board Chair; Dr. Linda Weber, Superintendent) 1 2. Request for approval of Roanoke Regional Airport Commission budget for fiscal year 2003-2004. (Diane Hyatt, Chief Financial Officer; Jacqueline Shuck, Executive Director, Roanoke Regional Airport) 3. Request for approval of Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2003-2004. (Diane Hyatt, Chief Financial Officer; John Hubbard, Chief Executive Officer, RVRA) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. First reading of an ordinance to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District, upon the petition of Lighthouse Church of the Brethren. 2. First reading of an ordinance to rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District, upon the petition of Balzer & Associates, Inc. 3. First reading of an ordinance to rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District, upon the petition of Development & Design, LLC. G. FIRST READING OF ORDINANCES First reading of ordinance approving a residential lease at the Roanoke County Center for Research and Technology, Catawba Magisterial District. (Anne Marie Green, Director of General Services) H. SECOND READING OF ORDINANCES APPOINTMENTS 1. Commission for Senior and Challenged Citizens (Appointed by District) 2. Library Board (Appointed by District) J. CONSENT AGENDA 2 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -April 8, 2003 2. Ratification of appointment to the League of Older Americans Advisory Board and confirmation of appointment to the League of Older Americans Advisory Council 3. Resolution of appreciation upon the retirement of Thomas C. Fuqua, Fire & Rescue Department, after twenty-six years of service 4. Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance 5. Request to accept and appropriate E-rate reimbursements in the amount of $47,478 6. Request to accept and appropriate regional technology education grant in the amount of $636,563 7. Request to accept Winnbrook Drive and Winnbrook Court into the State Secondary System 8. Request for approval of 1998 Utility Billing bad debt write-off 9. Request to amend Resolution 040803-3 approving and adopting the Six-Year Secondary System Construction Plan for fiscal years 2003-2009 and the allocation of funds for fiscal years 2003-2004 10.Acceptance of donation of variable width water line easement from Rapidan Mill Works, Cave Spring Magisterial District K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS 3 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Statement of Expenditures and Estimated and Actual Revenues for the month ended March 2003 6. Proclamations signed by the Chairman 7. Report of claims activity for the Self-Insurance Program for the period ended March 31, 2003 8. Statement of the Treasurer's accountability per investment and portfolio policy as of March 31, 2003 O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff pertaining to water and sewer authority P. WORK SESSIONS (4th Floor Conference Room) 4:30 P.M. 1. Work session on Salem Office Supply Building/Roanoke County Courthouse Annex. (Anne Marie Green, Director of General Services) 2. Work session to discuss final fiscal year 03-04 budget including contributions to organizations. (Brent Robertson, Budget Director) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PUBLIC HEARINGS 1. Public hearing to receive written or oral comments concerning the proposed annual budget for fiscal year 2003-2004 and the fiscal year 2004-2008 Capital Improvement Program. (Brent Robertson, Budget Director) 4 S. NEW BUSINESS Request to approve funding .for renovations to Salem Office Supply building. (Anne Marie Green, Director of General Services) T. PUBLIC HEARING AND FIRST READING OF ORDINANCE First reading of an ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely the Western Hills Well Lot, Tax Map No. 68.17-2-17, Windsor Hills Magisterial District. (Paul Mahoney, County Attorney) U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-93 Signs upon the petition of the Roanoke County Planning Commission. (Janet Scheid, Chief Planner) Postponed until May 27, 2003 by the Planning Commission 2. Second reading of an ordinance extending the franchise of CoxCom, Inc. to operate a cable television system in Roanoke County for a period of six months. (Paul Mahoney, County Attorney) 3. Second reading of an ordinance to vacate a portion of a sanitary sewer easement crossing Lot 3, Section No. 4, "Orchard Park", Hollins Magisterial District. (Arnold Covey, Director of Community Development) 4. Second reading of an ordinance to rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District with conditions for the development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District, upon the petition of Cotton Hill Land Company, LC. (Janet Scheid, Chief Planner) 5. Second reading of an ordinance to obtain a Special Use Permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road, Hollins Magisterial District, upon the petition of Jeff Montgomery. (Janet Scheid, Chief Planner) 6. Second reading of an ordinance to obtain a Special Use Permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road, Hollins Magisterial District, upon the petition of Maurice Lucas. (Janet Scheid, Chief Planner) 5 7. Second reading of an ordinance to obtain a Special Use Permit to construct and operate a car wash located at 7005 Williamson Road, Hollins Magisterial District, upon the petition of Graham Family Limited Partnership. (Janet Scheid, Chief Planner) 8. Second reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use, upon the petition of the Roanoke County Planning Commission. (Janet Scheid, Chief Planner) V CITIZENS' COMMENTS AND COMMUNICATIONS W. REPORTS AND INQUIRIES OF BOARD MEMBERS X. ADJOURNMENT 6 ACTION NO. ITEM NO. ~'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Presentation of the County Administrator's FY 2003-2004 Proposed Budget SUBMITTED BY: Elmer C. Hodge County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Over the last 5 months, the Board and staff have worked closely together to review local revenue estimates, state funding cuts, capital improvement projects, health insurance costs, and other costs of operations and has attended work sessions where each County department presented their operating budget. In addition, the Board has hosted presentations from the School Board, Volunteer Fire and Rescue chiefs, Human Service, Cultural and Tourism agencies to hear and then consider each group's budget requests for FY03-04. Based on these work sessions, I submit to you the County Administrator's Proposed Budget for FY 2003-2004. Attached you will find the Administrator's Budget Message and summary information about the proposed FY 2003-2004 budget. This overview outlines the major issues and funding needs that have been addressed in prior work sessions. The first reading of the Appropriation Ordinance and adoption of the budget is scheduled for May 13, 2003, with the second reading of the FY 2003-2004 budget scheduled for May 27, 2003. ~-i The line item detail of the entire County budget has been run. While this is a working document and there is still considerable work to be completed in order to load this information into the financial system prior to July 1, 2003, the budget detail for the operating departments has been completed. Due to the size of the document, a working copy will be placed in the Clerk's office for review. If you have any questions or requests concerning this document, please contact the Budget staff. Coun of Roanoke Vir inia ~ I tY ~ g Proposed Budget for FY 2003-2004 Apri122, 2003 The FY 2003-2004 budget process has presented many challenges and opportunities as we plan for the provision of services to our citizens over the next year-and beyond. The proposed budget allows us to accomplish many of the priorities set by the Board of Supervisors and the Roanoke County School Board while maintaining a fiscally conservative philosophy in regards to taxation and spending. Roanoke County's strong fmancial position and diverse economic base allows us to preserve or enhance current service levels; however, the future holds many more challenges that will demand careful planning today. FY2003-2004 Budget Summary The most significant challenges during this year's budget process have been the uncertain economy and the impact of State budget reductions. Unstable markets, a depressed tourist season, and the war in Iraq have hindered economic growth and have affected local revenues. ._ Because of these challenges, the Board and staff began the process earlier and included additional meetings to review each operating department and to discuss operating policies that included Vehicle Replacement funding, capital planning, and capital maintenance issues. This process served us well. The budget is balanced and we have been able to address many of the departmental requests by using a reserve from the prior year's ending budget and by increasing fees. The State continued to keep localities in suspense throughout the General Assembly session. In the end, the State reduced allocations to the County by $570,000 while increasing the funding of County schools by $1,368,000. Overall revenue growth, including increased User Fees, for FY2004 is projected at 3.5%, or $4,227,804. The significant category changes in revenues are as follows: Revenue User Fees Total Real Estate Taxes $3,100,000 $3,100,000 Personal Property Taxes 400,000 400,000 Local Sales Taxes 190,000 190,000 Business License Taxes 200,000 200,000 Rescue Fees 345,000 345,000 Sheriff s Jail Booking Fees 120,000 120,000 Sheriff's Conviction Fees 160,000 160,000 Interest Income (300,000) (300,000) State Revenues (570,000) (570,000) All Other Categories 582,804 582,804 Net Revenue Increase $3,602,804 $625,000 $4,227,804 J/'_' This figure combined with a beginning balance of $419,182 generates available funds totaling $4,646,986 that can be allocated to provide County services. These reserves are non-recurring. State funding continues to be a significant concern in formulating the County's budget. In October, 2002 the state instituted mid-year cuts in local funding (FY02-03) to balance substantial revenue shortfalls in the state budget. Initially these FY02-03 cuts were estimated at $227,000 and would be offset by estimated revenue surpluses in other revenue categories. These cuts combined with additional reductions in the FY2003-2004 state budget created a reduction in state funding for the County of approximately $570,000. ABC profit distribution, Constitutional Officers, HB 599 funding (Law Enforcement), and Libraries were the areas of funding affected the most. During prior work sessions, the consensus of the Board of Supervisors was to not decrease the budgets of the departments affected by reduced state funding because of the negative impact these reductions could have on our citizens. This loss of revenue was partially made up with the implementation of Sheriff's fees totaling $120,000 and the rest of the reductions were incorporated into the overall budget. These reductions are summarized as follows: Reduction Constitutional Officers $(340,000) ABC/Wine Tax Distributions (108,000) HB599 -Law Enforcement (70,000)_.,.. , Aid to Libraries (43,000) Other (9,000) Total Reductions $(570,000) FY2003-2004 Budget Highlights Following are the highlights of the proposed budget that reflect prior discussions and work sessions with the Board of Supervisors, School Board, and staff. Public Safety • Full-year funding of 10 additional Fire and Rescue personnel to enhance emergency response to needed areas. To offset the cost of the additional positions, the Board of Supervisors increased the rescue fees to a level comparable to the City of Roanoke. The fee increase and adjustment for higher than anticipated usage generated an additional $345,000. The cost of these positions, related operational costs, and administrative costs was approximately $500,000. • Additional funding of $130,000 is proposed to fund the County's share of operational costs and debt service of the new SPCA facility. • Due to heightened security concerns, $160,000 has been allocated to fund 4 additional Deputy Sheriff positions for security in the Roanoke County/Salem Courthouse. The Board of Supervisors approved a $25 Booking Fee at the jail that is estimated to offset this additional cost. 2 ~_i Education • Increased general Operating Fund transfer by $1,037,858 to help fund average 2% salary increases and other program enhancements. • Continued debt service contributions $6,034,788 to pay debt for School construction projects. Community Development • Storm Water Management -Changes in federal regulations give localities greater accountability for the quality of storm water run-off ,detention, and retention ponds located within the locality. $200,000 has been allocated from recurring revenues to provide for the initial implementation of these new regulations. • Tipping Fees for garbage disposal will increase for FY03-04; therefore, $120,000 additional has been allocated to the Solid Waste Collection budget. Other • Information Technology Upgrade. As previously reported, many of the county's hardware and software systems are 10-20 years old and have become outdated and must be replaced. These systems will be replaced over the next 5 years and $1,000,0000 has been allocated from capital and recurring revenues to fund this project. •- $180;000 has been allocated to capital for the purchase of new voting machines-for-the - Registrar's office. This expenditure will purchase new computerized voting machines that will replace old, manual machines. The new machines will provide ADA compliance at each voting precinct. Employee Benefits • A salary increase averaging 2% for County and School employees has been allocated to next year's budget. The County cost of this increase is $760,000. • Health Insurance increases of $90,000 has been allocated due to new enrollees in the plan. Capital Expenditures and Capital Needs This budget includes funds for much need small capital items such as courthouse repairs. For the first time, the County has a steady source of funds for vehicle replacement. This has been made possible by the refunding of bonds to lower, more favorable interest rates and designating the savings to improve the fleet each year. The Board has supported the use of $1 million in reserves and recumng money to upgrade computer hardware and software. The use of technology is very important in our delivery of services to the citizens. We have not been able to fund major capital projects to the extent that we need. In recent years, we have funded upgrades to several of out fire stations but there is a great need for a comprehensive capital planning process and funding source. The Board has expressed support for a much needed new Dispatch and Information Technology Center. Staff is working with a company to design and fund this through a PPEA agreement. This will be brought to the Board in the next few months if we are able to work out the details. During the next fiscal year, we will conduct an update of the capital plan to include other public safety, library, and recreational needs. 3 ~_1 Conclusion When budget development for FY 2003-2004 began last fall, there were many unknowns. There was uncertainty regarding the economy and state funding, health care costs had been steadily rising over the last several years, and salary increases seemed unlikely. These concerns combined with increasing County capital needs projected a very difficult budget process over the coming months. Fortunately, the County's diverse economic base and strong real estate market have allowed revenue estimates for the next year to project moderate growth. During the winter, we were pleased to announce that a major economic development prospect, Marvin Windows, would be locating their facility in Roanoke County-further strengthening our economic base. In addition, County reductions in state revenues were not as severe as originally anticipated and the state did ultimately provide some additional funding for Schools. Public safety and education continue to be our top priorities and we have been able to provide additional funding to enhance our citizen's safety and our children's educational opportunities. Capital needs are being addressed. Salary increases and benefit needs of our employees have been addressed. These items will help insure that quality services continue to be delivered to our community. While we have been able to address many needs in this budget, there are many requests that have been unmet. We were not able to fund the Police Department's request for 6 new officers for a new patrol district. Requests for increases in funding: from human service, cultural,_and tourism... agencies have not been included in the proposed budget. While we have met some of the County's capital needs, there is still an extensive list of capital projects and maintenance needs that were deferred to a later period. Economic conditions remain volatile. The economy appears to be poised for growth, but a weak stock market, unstable oil prices, and fickle consumer confidence continues to inhibit a robust recovery. In addition, the state budget includes sizeable "one-time" revenue sources that were utilized in order to balance their budget and minimize service level impacts. We must keep this in mind as we begin planning the next budget cycle. I would like to thank the Board of Supervisors for their hard work and guidance through another difficult budget year. The Office of Management and Budget is also to be commended for their work in organizing and facilitating changes in the process and providing information needed for informed decision making. In addition, I would like to thank the School Board and Linda Weber and her staff for their cooperation and willingness to work with the Board and County staff to bring together a plan that provides for all the citizens of Roanoke County. 4 Roanoke County Budget Development FY 2003-2004 Review of Sources and Uses of New Revenues April 22, 2003 Sources of Incremental New Funds: Projected Increase in General Revenues for FY2004 Close-out of New School Startup Fund (Shared with Schools) Beginning Balance--Reserved from FY2002 Year-end Ending Balances from FY2003 Year-end Adjustment for Designated Fees: Rescue Fees Sheriffs Fees: Booking Fee Conviction Fee (Courthouse Security) Uses of Incremental New Funds: Increased Transfer to Schools Employee Salaries and Benefits: Salary Increase - 2% Health nsurance ncrease-..Increased Enrollees.. Additional Fire and Rescue Personnel (10) Administration Fees Vinton Share-based on calls Deputy Sheriffs (4) -Courthouse Security NPDES-Stormwater Management Economic Development Incentive Reimbursements SCBAs-Fire and Rescue Tipping Fees-RVRA HP Migration Courthouse Repairs/Renovations SPCA Operations/Debt Service Payroll Platform Upgrade Voting Machines - ADA Compliance Constitutional Officer Reductions Circuit Court-Law Clerks Unemployment Compensation-Rate Increase Reduction in Transfer from Other Fund ($283,409-$125,000) Footnotes: The following items are not included in the above schedule: SCBA Upgrades - $400,000 subject to grant approval Funded Vehicle Replacement Program -Refinancing Savings Operations $ 3,035,986 250,000 345,000 120,000 160,000 ~~ FY01-02 FY02-03 Year-End Year-End 736,000 230,463 $ 3,910,986 $ 736,000 $ 230,463 $ 1,037,858 760,000 ._90,0.00.... 450,000 22,000 27,000 160,000 200,000 392,000 120,000 473,537 296,000 230,463 160,000 130,000 100,000 180,000 117,000 40,000 50,000 $ (158,409) $ 3,910,986 $ 736,000 $ 230,463 5 .1~... County of Roanoke General Government Revenue Summary FY 2003-2004 Adopted Proposed Budget Budget Increase FY 02-03 FY 03-04 (Decrease) Change Revenue Real Estate Taxes $56,700,000 $59,800,000 $3,100,000 5.5% Personal Property Taxes 23,600,000 24,000,000 400,000 1.7% Other Property Taxes 3,004,000 3,050,700 46,700 1.6% Local Sales Tax 6,185,000 6,375,000 190,000 3.1% Utility Consumer Tax 4,650,000 4,775,000 125,000 2.7% Business License Tax 4,200,000 4,400,000 200,000 4.8% Bank Franchise Tax 447,000 475,000 28,000 6.3% Motor Vehicle License Tax 1,710,000 1,740,000 30,000 1.8% Recordation and Conveyance Tax 1,210,000 1,160,000 (50,000) -4.1% Hotel/Motel Tax 675,000 683,000 8,000 1.2% Meals Tax 2,625,000 2,675,000 50,000 1.9% Cellular Phone Tax 800,000 780,000 (20,000) -2.5% Other Local Taxes 1,305,000 1,440,000 135,000 10.3% Permits, Fees & Licenses__ 600,500.._ _ 641.,687 _ :41,187.::. 6.9% . Fines and Forfeitures 580,400 639,400 59,000 10.2% Use of Money and Property 1,004,040 704,600 (299,440) -29.8% Charges for Services 1,265,250 1,910,600 645,350 51.0% Miscellaneous Revenue 669,000 668,500 (500) -0.1% Recovered Costs 90,786 105,816 15,030 16.6% Commonwealth 8,323,873 7,753,650 (570,223) -6.9% Federal 2,505,300 2,600,000 94,700 3.8% Total Revenue 122,150,149 126,377,953 4,227,804 3.5% Beginning Balance 0 736,000 Transferfrom Other Funds 566,818 250,000 419,182 Total General Government $122,716,967 $127,363,953 $4,646,986 6 ~"" County of Roanoke General Government Expenditure Summary FY 2003-2004 Expenditures General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non Departmental Employee Benefits Internal Service Charges Miscellaneous Transfers Debt-County Debt-Schools Schools-Operating Schools Non-Recurring Capital Schools-Dental Internal Services Comprehensive Services Garage Board Contingency Total General Government Adopted Proposed Budget Budget Increase FY 02-03 FY 03-04 (Decrease) Change $2,263,448 $2,313,021 $49,573 2.2% 7,785,597 8,230,936 445,339 5.7% 1,070,435 1,110,435 40,000 3.7% 2,501,222 2,520,216 18,994 0.8% 15,340,765 16,334,687 993,922 6.5% 9,216,863 9,647,828 430,965 4.7% 12,128,970 12,414,208 285,238 2.4% 1,703,555 2,204,267 821,000 2,792,009 6,410,344 54,410,084 283,409 1,184,655 347,299 884,296 1,153,000 115,749 100,000 1,340,000 2,399,417 821,000 2,721,239 6,034,788 55,447,942 125,000 3,232,518 347,299 937,906 1,153,000 132,513 100,000 (363,555) 195,150 0 -21.3% 8.9% 0.0% $122,716,967 (70,770) {375,556) 1,037,858 (158,409) 2,047,863 0 53,610 0 16,764 0 -2.5% -5.9% 1.9% 172.9% 0.0% 6.1 0.0% 14.5% 0.0% $127,363,953 $4,646,986 3.8% 7 ~_ i County of Roanoke Proposed Budget FY 2003-2004 April 22, 2003 ,, ,,,14 .~ _ , , ~ f r ~~ .. ~ ~ ,~ ~. yC ~ p r J dqp a ' y ~.PP~._ ;' C ~ -~~ ~~ ~ ~ , . r an9e„ ~; General Government General Administration Board of Supervisors $ 281,167 $ 277,839 $ (3,328) County Administrator 216,092 220,913 4,821 Community Relations 107,154 109,446 2,292 Asst Co Administrators Management Services 116,660 120,293 3,633 Human Services 162,441 166,498 4,057 Human Resources 463,371 486,663 23,292 County Attorney 381,713 387,327 5,614 Economic Development 534,850 544,042 9,192 Total General Administration 2,263,448 2,313,021 49,573 Constitutional Officers Treasurer 670,791 679,926 9,135 Commonwealth Attorney 605,834 608,589 2,755 Commissioner of the Revenue 638,165 652,901 14,736 Clerk of the Circuit Court 801,819 821,519 19,700 Sheriffs Office 5,068,988 5.468.001 399.013 Total Constitutional Officers 7,785,597 8,230,936 445,339 Judicial Administration Circuit Court 157,068 197,068 40,000 General District Court 40,878 40,878 0 Magistrate 1,655 1,655 0 J & DR Court 13,429 13,429 0 Court Service Unit 857,405 857,405 0 Total Judicial Administration 1,070,435 1,110,435 40,000 Management Services Real Estate Assessments 807,219 832,425 25,206 Finance 995,472 1,032,236 36,764 Finance -Procurement 354,904 292,420 (62,484) Public Transportation 195,000 195,000 0 Management and Budget 148.627 168.135 19,508 Total Management Services $ 2,501,222 $ 2,520,216 $ 18,994 ~_i County of Roanoke Proposed Budget FY 2003-2004 April 22, 2003 ~. Public Safefy Police Department $ 7,919,179 $ 8,119,715 $ 200,536 Fire and Rescue 7.421,586 8.214.972 793.386 Total Public Safety 15,340,765 16,334,687 993,922 Community Services General Services 4,511,319 4,668,070 156,751 Community Development 3,192,336 3,463,372 271,036 Building Maintenance 1,513.208 1,516,386 3.178 Total Community Services 9,216,863 9,647,828 430,965 Human Services Grounds Maintenance 1,596,136 1,724,629 128,493 Parks and Recreation 2,410,752 2,404,917 (5,835} Public Health 459,403 459,403 0 Social Services Administration 3,105,238 3,195,758 90,520 Public Assistance 1,780,000 1,779,490 (510} Institutional Care 32,602 31,523 (1,079) Contributions Social Service Agencies 167,755 167,755 0 Human Service Agencies 84,510 84,510 0 Cultural Agencies 147,218 147,218 0 Library 2,021,917 2,086,791 64,874 VA Cooperative Extension 89,456 89,456 0 Elections 233.983 242,758 8,775 Tofal Human Services 12,128,970 12,414,208 285,238 Non-Departmental Employee Benefits 1,703,555 1,340,000 (363,555) Internal Service Charges 2,204,267 2,399,417 195,150 Miscellaneous 821.000 821,000 0 Total Non-Departmental $ 4,728,822 $ 4,560,417 $ (168,405) County of Roanoke Proposed Budget FY 2003-2004 April 22, 2003 ~_ i _ . ~ .~ y _ _. ... ~: _~p,.,.. ~ _ IQp ...,:n._ ~~,.~Pge. . Transfers to Other Funds Transfer to Debt-General $ 2,792,009 $ 2,721,239 $ (70,770) Transfer to Debt-School 6,410,344 6,034,788 (375,556) Transfer to Capital 1,184,655 3,232,518 2,047,863 Transfer to Schools 54,410,084 55,447,942 1,037,858 Transfer to Schools Non-Recurring 283,409 125,000 (158,409) Transfer to Schools Dental Insurance 347,299 347,299 0 Transfer to Internal Services 884,296 937,906 53,610 Transfer to CPMT-County 354,000 354,000 0 Transfer to CPMT-Schools 799,000 799,000 0 Transfer to Garage II 115.749 132.513 16,764 Total Transfers to Other Funds 67,580,845 70,132,205 2,551,360 Unappropriated Balance Boars Contingency _ 100,000 100,000 _ 0. Addition to Fund Balance - 0 Total Unappropriated Balance 100,000 100.000 0 Total General Government $ 122,716,967 $ 127,363,953 $ 4,646,986 Comprehensive Services 2,725,436 2,814,180 88,744 Law Library 41,648 41,648 0 S B & T Building 334,007 387,609 53,602 VJCCCA /Life Skills 264,608 317,620 53,012 E-911 Maintenance 1,088,912 1,091,143 2,231 Recreation Fee Classes 910,914 965,878 54,964 Information Technology 2,542,694 2,753,219 210,525 Garage II 264,375 265,842 1,467 Total General Fund $ 130,889,561 $ 136,001,092 $ 5,111,531 10 County of Roanoke Proposed Budget FY 2003-2004 April 22, 2003 -~ _ -. ._ op . _ . _ ~ ,is~ . ~ ~C.~1~~ e Debt Fund - General Fund Obligations $ 3,060,228 $ 3,206,803 $ 146,575 School Fund Obligations 8.995.936 8,480.260 515 676 Total Debt Fund 12,056,164 11,687,063 (369,101 Capital Fund 3,110,912 3,232,518 121,606 Internal Service Fund Risk Mana ement 884,296 938,672 54,376 Water Fund Water Operations Allocated Costs 649,229 571,662 (77,567} Water Operations 802,359 979,307 176,948 Water Maintenance 1,026,854 1,114,735 87,881 Water Treatment Plant 1,420,334 1,502,314 81,980 Debt Service 4,835,387 4,840,393 5,006 Internal Service Transfers 179,876 179,876 0 Intrafund Transfers 996,680. 916,003 (80,677} Unappropriated Balance 100.000 100.000 0 __ Tota{ Water Operations 10,010,719 10,204,290 193,571 Water Repair and Replacement 550,000 1,210,800 660,800 Water Bond Construction Fund - WaterSurplus Revenue Fund 5,969,166 6,635,298 666,132 W ater Surplus Fund 91,598 90,470 1 128 Total Water Fund 16,621,483 18,140,85$ 1,519,375 Sewer Fund Sewer Operations Allocated Costs 432,820 381,108 (51,712) Sewer Operations 1,575,726 1,582,243 6,517 Sewer Maintenance 919,099 1,073,828 154,729 SSE/R 658,924 646,167 (12,757) Debt Service 1,775,181 1,771,010 (4,171) Intemal Service Transfers 72,339 72,339 0 Intrafund Transfers 218,444 842,444 624,000 Unappropriated Balance 100,000 100,000 0 Total Sewer Operations 5,752,533 6,469,139 716,606 Sewer Surplus Revenues 2,349,877 2,912,772 562,895 Sewer Repair and Replacement 380.000 500,000 120.000 Total Sewer Fund 8,482,410 9,881,911 1,399,501 County Funds -Total 172,044,826 179,882,114 7,837,288 Schools -All Funds (less Debt) 113,231,202 114,821,067 1,589,865 Grand Total $ 285,276,028 $ 294,703,181 9,427,153 11 FY 2003-2004 Additional Funding Requests ~ .. Human Services Library Parks and Recreation Recreation Grounds Maintenance Public Transportation Community Services General Services $ 76,256 205,473 833,466 49,000 $ 1,164,195 174,500 $ 174,500 Internal Services Commissioner of the Revenue $ 41,627 Finance 1,460 Human Resources _ . 8,800 ,.. 51,887 Judicial and State Funded Services Magistrate $ 1,928 $ 1,928 Public Safety Fire and Rescue Police Sheriff $ 1,653,074 1,212,785 182,629 $ 3,048,488 Total $ 4,440,998 12 ~- i w 7 C C O :a+ Q 0 M O O N LJ. >S"~ ~`~ O ~ O O {~ ~ ~ d' 0 0 0 0 0 0 0 M ~ d' O O ~ N 0 0 0 0 0 0 0 0 0 0 O O CO CD p~ O O O O tt~ L C O O O M O ~ ~ CO Cn M 0 O 0 O 0 ~ 0 h 0 0 C!7 h ~ M O O) I~ O Cn 0 0 O R1' M Q~ O O ~ ~.. ~ O d' O N ~ ti CV 00 N Cf) O M O O ~ ~ N OD ti Cn N ti ~ O M ~ 01 ' ' O) ' ~ ~+, M r r ~ N ~ ~ r r C N N M N T ~ O O) ~ M ~1 d ~ ~~, N O r °' iU~ r r ~ti{~ 41 r:' . l~i ~ ?~ `: ~~~i ' k~ -: ~,~~~ :;; ;~ ~ .-. 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ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Briefing regarding capital campaign for Cave Spring High School ,. APPROVED BY: Elmer C. Hodge c County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 7, 2003, Cave Spring High School (CSHS) launched a $1.5 million capital campaign to raise funds to renovate and improve the track, football and soccer practice fields at the school. Two CSHS graduates, Laurence Loesel and Ben Dowdy, plan to run 3,000 miles across the United States to raise money for the campaign. Their run will begin in San Francisco in May 2003 and will end approximately 75 days later at Cave Spring High School. Construction is scheduled to begin following the 2004 football season, and the anticipated completion date is summer 2006 when the school will celebrate their 50tH anniversary. Dr. Martha Cobble, Principal, and Terri Langford, President of the CSHS Booster Club, will present the briefing. I z ~ ., N 7 a I~ ~7 ~~e ai¢wV ~O y~~ 8i i i $,, °~ g ~,, .. ~~ 1n 1 i~yy 1~ Oy"Jw~a ~~ g~ a ^ 3 &i v5 ~~~~ 7#~~ f its ~ f 2dz'¢ ® m ~ ~!, { Ic ,~j ~# a U a ~ _ ~ s Y 'a - 2 i U tl W ~. O U m Q 4Z ~. ~~ ~ ~i ~, a ~~ ~~ ® w ® ~' ® ~ g W a Z ~~ Yi4 ,/ i -~-- -~ J --i- ~ LL 2 ~ J O I Q ~ W v~ ep ~ Z E Q ~ J ~ V i N m ~s I W ~~ ' J 1t W 1 a \ ~ ~ ~ ~~ -± ~ ,\ ~~ ~ i ~ z ~ - I~_JI ~ b ~ ~Y ~ a a I-l' z ~ ~ 6 ~ o O J W e 2 H M e W Q i W O ~ O O ~ ~ ~ D ~ Q I N ~ a' ~ O rn ~ > i N L O IN f- I m N n N a rn m v c ~I r i y o - ~ , W LL w ~ / ~ a € N ~ i ---------~----------------------- a--~ aniaa ~vaadaeH~ x I ~ I - I = ~ i ~- W D ~ U ~ m Q I 1 ~~ State Starting City Ending City '; Mileage State i Starting City !Ending City Mileage California I San Francisco Sacramento 91 'Washington St. Louis 41 ' Sacramento Placerville 45 Placervilleg Stateline S3 Illinois I St. Louis ! Lebanon i 5 Lebanon ~ Salem ! 52 Nevada ~ Stateline Carson City ~ 26 Salem Olney 48 Carson City ~ Fallon I 53 Olney (Lawrenceville; 23 Fallon Austin ' 110 Austin I Eureka ~ 70 Indiana ;Lawrenceville. Vincennes f 11 Eureka Ely 77 ' Vincennes I Loogootee I 31 Ely Baker 69 Loogootee Bedford I _ 31 Bedford I Seymour ~ 34 Utah i Baker Delta 100 I Seymour (North Vernoni 12 Delta Eureka 49 I North Vernon '., Aurora 45 Eureka Santaquin ' 20 Santaquin Springville ~ 22 Ohio Aurora '. Mariemont ~, 37 Springville ! Helper 63 --- Mariemont -~- ~ Hillsboro I 43 Helper Green River ' 76 Hillsboro I Chillicothe 38 Green River homson Spring, 23 Chillicothe Jackson ' 30 i Thomson Springs j Cisco 20 ~ Jackson j Gallipolis i 32 Cisco i Grand Junction!. 56 West VA. Gallipolis ~ Charleston '~ 58 Colorado Grand Junction Delta ~ 42 ' Charleson I Boomer 29 Delta Montrose 21 ~ Boomer Rainelle i 38 Montrose I Gunnison 65 i Rainelle Lewisburg 30 Gunnison Salida 65 I Lewisburg ! Paintbank 28 Salida I Canon City 56 Canon City I Pueblo 31 Virginia I Paintbank 'New Castle ' 28 Pueblo La Junta 8 New Castle I Gave Spring ~ 30 La Junta ~~ Las Animas ~i 19 Las Animas '~ Lamar 37 Totaf I 2902 Lamar ' Holly ~ 27 I I Kansas ~~ Holly I Garden City ; 71 ' i ! ~ Garden City ~I Dodge City 52 ~ I I ' Dodge City Kinsley 39 Kinsley Great Bend ' 48 _ ' Great Bend ' McPherson ~ 62 McPherson Hillsboro ~ 23 ~ Hillsboro Herington I, 31 r ~~ ' Herington !Councel Grove! 27 I - ' -.- Councel Grove - Burlingame 42 ' i _ Burlingame ' Baldwin City 36 Baldwin City ! Kansas City 35 _ Missouri Kansas City ~ Sedalia I 79 Sedalia Jefferson City '. 56 Jefferson City Linn 21 Linn ' Hermann 44 '~ Hermann Washington 28 -fi i For Immediate Release April 7, 2003 CAVE SPRING GRADUATES RUN TO RAISE MONEY FOR NEW FACILITY. Contact: Terri Langford Cave Spring High School Booster Club 540 772-0560 Randy Meck Athletic Director 540 772-7550 ~~ Two Cave Spring High School graduates will run across the United States to raise $1.5 million to renovate and improve the track, football and soccer practice fields at the Roanoke County school. Laurence Loesel (Cave Spring 1998) and Ben Dowdy (Cave Spring 1997) will start a 3,000 mile run in May from San Francisco and end their journey approximately 75 days later at Cave Spring High School. The campaign is dubbed Cave Spring Knight's Crossing in honor of the school mascot. The campaign will raise funds to create aneight-lane, synthetic surface track that will encircle a football-soccer practice field. Jumping, throwing, and vaulting areas will be upgraded. A German broken back track will accommodate aEuropean-sized regulation soccer field that also can be used for football. The soccer/football practice field will be synthetic grass to accommodate unlimited usage with little maintenance. Afield house will house locker rooms, storage, and multipurpose areas for year-round batting cages, driving ranges, and running/throwing/marching space. Construction is scheduled to begin after the 2004 football season and should be completed in time for the school's 50"' anniversary celebration in the summer of 2006. The progress of the runners will be tracked on http~//www.res.kl2 va.us/cshs/SOthAnniversar. Cave Spring Knights Crossing organizers will review the plans for the Penn Forest neighborhood at a meeting on Wednesday, April 9 at 8 p.m. at the high school. Donations can be mailed to Cave Spring Project 50!, PO Box 21091, Roanoke, Virginia 24018. ~IjDne (540) 712-7550 ~Ca~be ~-~ring high ~cIjooi 3712 ~l)aparra[ gibe, ~.~. ~ltnanoke,'~irginia 24018-4839 Dear Cave Spring High School Alumni Family: THE PARTY IS HERE, SUMMER 2006! CHECK OUR WEBSITE FOR UPDATES! fax (540) 772-2107 Cave Spring High School celebrates her 50`h birthday in 2006 and plans are already underway for a huge CSHS alumni and friends celebration! To honor our Grand Lady, rich with history, tradition, school spirit and pride, a sports facility facelift is being planned. The magnitude of this 50`h Anniversary Facility Project (Project 50!) is enormous and far- reaching. Once completed, every student, every athlete, every band member and community resident will benefit from this versatile sports complex. The 50`" Anniversary Facility Project (Project 50!) planned for the CSHS campus encompasses a track, football and soccer practice fields and a field house. The eight-lane track will have a synthetic surface and will encircle the football and soccer practice field. Astate-of--the-art track is proposed in order to accommodate aEuropean-sized regulation soccer field. Jumping, throwing and vaulting areas will be upgraded. The soccer and football practice fields will be synthetic grass playing surfaces and will accommodate virtually unlimited usage. Afield house will be located on site to house locker rooms, storage areas and multipurpose areas for indoor batting cages, driving ranges, and running/throwing/marching space for year-round usage in all weather condetions. With a facility of this caliber, CSHS will be able to host district, regional and state tournaments thus bringing additional funds into our school and community. Renovations and additions of this magnitude come with targe price tags. This project's fundraising will depend heavily on contributions from Cave Spring High School's alumni family as ~scll as'local businesses, larger corporations and grant monies. With over 13,000 supportive alumni, Case Spring High School has the means and the will to complete this daunting fundraising project. It will take $1.~ million to build the complex just described and with your generous support, we expect to raise the entire amount in the next two years. Construction is to begin after the 2004 football season and should be completed and ready for the ribbon-cutting ceremony at the 50`h Anniversary celebration in summer of 2006. "Cave Spring Knights Crossing" will be the fundraising kick off fctr the 50`h Anniversary Facility Project (Project 50!). Cave Spring High School graduate, Laurence Loesel (1498) willsturt our fundraising campaign in early May as he and his team of runners begin their 3,000 mile run from San Francisco and end approximately 100 days later at Cave Spring High School. Cave Spring High School has long had the reputation for academic excellence and holding students to high standards of conduct. Our athletic teams continue to produce wins, our students advance to demanding colleges/universities and fulfilling careers, and our teachers continue to be honored on state and national levels for their outstanding contributions to education. The time has come for all of us to show our support and appreciation with our monetary contributions. We know we can count on you to help "raise the bar" once again for Cave Spring High School! Please give careful consideration to the enclosed flyer and mail your gift in the enclosed reply envelope today! All contributions are greatly appreciated and tax deductible. Y ~ ~~ ~ 1~ • y Harvey a# 1981 Cobble fierri ' V~ I.an¢ Randy Meek CSHS PISA Y~+esideait CSHS Kright'a Booster Cinb P"nsidcnt CSHS Princlp CSHS Athietk TNrector Cepitad Caimpaign Co-Chalr Capita Campsrfgn Co-Chair P.S. Visit our website: www.res.kl2.va.us/cshs/50thAnniversarv.htm for complete information on the proposed facility construction and continuing updates on Laurence and Team's progress. Join us as we reach "1~1ew Heights for the Knights"! ~{ ~ ~#s g a p ~ = ~ yz~W a= ~ ~ $ i ao.~~ ~ c..~ Z 3 ~ Y '~ - 2 V ~ U m Q '~. N g ~ ~ I, ~~~ a i~ ® ~a ~ fi d m g = ~---', a _ m c~ ~ ~ Y I~ U ~- Z /J I a W V H ~ N zN a OD ~ U i N GJD ~ i -J ~ ~ i W I J ~~N ~ ~, ~ ~~ b~ ~ ~~ z ~~ d ~~~ ~ s I y p p ~ J W e Z N e ~ W 'W Q ~ p 4 o; Z I Q ~~~ ~ i Q' ~ i ~ i 4 r ~I r ~i y p - i J ~ ~ W I LL W o ~ H W g~ ; %~ ~ J ~~ = 1 a ~ N ~ I ------- ~------------------------ a---~ ~aa ~vaavdvH~ i 4 i W i o Biographical Information Laurence Loesel Laurence Loesel is a 23-year-old assistant coach for the Cave Spring High School cross country program. For the last ten years he has been an athlete at multiple levels of competition. He started running in the 7t" grade at the junior high level and then participated on both the high school and collegiate levels. He has had the pleasure of running for very successful programs. He has won four consecutive team district titles in cross country, as well as multiple individual indoor and outdoor track titles at Cave Spring High School. He helped Roanoke College attain the first Cross Country conference championship in over ten years. He set a Roanoke College record for the 4X800 meter relay. He also won two individual collegiate conference championships in the 3000/5000 meter races while at Roanoke College. State Starting City I Ending City i Mileage State I Starting City; Ending City i Mileage - i ~ I Califomia ; San Francisco Sacramento ' 91 i Washington j St. Louis 41 _ Sacramento Placerville 45 I Placervilleg ' Stateline i 53 Illinois I St. Louis ~ Lebanon S I ' I i Lebanon I Salem 52 Nevada I Stateline Carson City I 26 j Salem Olney 48 Carson City ' Fallon 53 Olney ;Lawrenceville: 23 Fallon Austin I 110 ~ I Austin I Eureka ;. 70 Indiana ~ Lawrenceville I Vincennes I 11 Eureka Ely 77 Vincennes i Loogootee ~ 31 Ely ~ Baker I 69 i Loogootee Bedford ; 31 ~ Bedford ~ Seymour i 34 Utah Baker Delta ~ 100 Seymour North Vernon i 12 Delta Eureka ' 49 I North Vernon Aurora 45 I Eureka Santaquin ~ 20 Santaquin Springville 22 Ohio I Aurora Mariemont ' 37 ~ Springville Helper 63 ! Mariemont Hillsboro ~ 43 Helper i Green River 76 Hillsboro i Chillicothe 38 Green River Thomson Spring 23 Chillicothe Jackson 30 Thomson S rin s P 9 i Cisco 20 Jackson alli oli ~ G p s I 32 Cisco I Grand Junction 56 West VA. Gallipolis ~ Charleston i 58 Colorado : Grand Junction Delta 42 ; Charleson Boomer 29 Delta Montrose ' 21 Boomer j Rainelle I 38 Montrose ~ Gunnison 65 Rainelle Lewisburg 30 Gunnison ! Salida ~ 65 I Lewisburg ' Paintbank 28 i Salida ! Canon City ~ 56 i i Canon City I Pueblo I 31 Virginia j Paintbank New Castle I 28 Pueblo La Junta 68 New Castle ; Cave Spring 30 La Junta Las Animas i 19 I Las Animas i Lamar 37 Total ~ J 2902 Lamar Holly ! 27 i Kansas Holly Garden City I 71 i '~ Garden City I Dodge City ~ _ 52 Dodge City Kinsley ' 39 '~ _Kinsley ~~ Great Bend 48 ' '~ _ _ ' Great Bend ! McPherson 62 ~ '~ McPherson Hillsboro I 23 I Hillsboro Herington 31 i I Herington ! Councel Grove 27 Councel Grove ; Burlingame 42 Burlingame Baldwin City 36 Baldwin City ' Kansas City ~ 35 i I _ _ Missouri Kansas City Sedalia 79 rt _ ' _ Sedalia ! Jefferson City I 56 i __ Jefferson City Linn 21 _ Linn Hermann ' 44 _ ~ Hermann Washington ~~ 28 ~~ j --r- I Q ~ V- ~ G .» ~ ~ ~ ~ ~ ~ O O ~ C ~ ~- ~ W - ~ ni O ~ ~ d~ C x~ ~ ~ N ~ O ~~^ N ~ `00' ~ a~°a+ O ~.ni. C o~ _ ~ ~ o ~ ~~~ a~ ._ ~ ~'~~ e°' Building the Future .... CAVe ~prisg ~,Z/night's Crossing .r-_ -.,; y ~~` ~ V1 .~ .~ ~ J . ~~ Z ~ ~ ~ ~ ~ -S .J . ~ r1 T 0 0 ~ ~ ~ fD " ~ 5 ' ' T t 1 ~ O ~ ~ .... Brick by Brick Cave Spring Knights 50th Anniversary Facilities Project [Project 50!] a A ~. a a s rt n 0 ~. ~ s :% a ... a bd °'~ ~. -~ ~ ~ t~ ~ `C G ~~ ~~ ACTION NO. A-042203-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 22, 2003 Adoption of the Roanoke County School Budget for the 2003- 2004 Fiscal Year Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2003-04 fiscal year. The School Board approved this budget at their meeting on March 27, 2003. This budget is in conformity with the discussions from the joint work session with the County Board and the School Board held on March 11, 2003, and the subsequent County Board review of the School transfer allocation. Marian Roark, Chairman of the Roanoke County School Board, and Dr. Linda Weber, Superintendent of Schools, will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2003- 2004 fiscal year. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 1 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Adoption of the Roanoke County School Budget for the 2003- 2004 Fiscal Year SUBMITTED BY: Diane D. Hyatt ~('~ Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2003-04 fiscal year. The School Board approved this budget at their meeting on March 27, 2003. This budget is in conformity with the discussions from the joint work session with the County Board and the School Board held on March 11, 2003, and the subsequent County Board review of the School transfer allocation. Marian Roark, Chairman of the Roanoke County School Board, and Dr. Linda Weber, Superintendent of Schools, will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2003- 2004 fiscal year. ~- , 4 Roanoke County Public Schools School Board Members Marion G. Roark, Chairman Catawba District Jerry L. Canada, Vice Chairman Hollins District C. Drew Barrineau Windsor Hills District William A. Irvin, III Cave Spring District Michael W. Stovall Vinton District ~. ~, ~_. e_ ~ ~ e „ ._,_ ~r _ ~~. Dr. Linda H. Weber School Superintendent Penny A. Hodge, CPA Director of Budget & Finance David E. Atkins Budget Assistant Sandra K. Thornton Administrative Specialist ~~ 5937 Cove Road, Roanoke, Virginia 24019 www. res. k12. va. us t Table of Contents - Executive Summary Mission Statement ........................................................... .........................................1 Superintendent's Budget Message .................................. .........................................2 Budget Calendar ............................................................. ..........................................3 Budget Development Process ........................................ ...................................... 4-5 Budget Summary -All Funds ........................................ ..........................................6 Revenues Per Pupil ........................................................ ..........................................7 Revenue Summary ......................................................... ...................................... 8-9 Operating Fund Expenditures by Budget Categories ..... ........................................10 Expenditures Per Pupil ................................................... ........................................1 l Expenditure Summary by Department ........................... ........................................12 Average Daily Membership ........................................... ........................................13 Historical Data ............................................................... ........................................14 Other School Funds Grant Fund .................................................................. Nutrition Fund ............................................................. Textbook Fund ............................................................ Capital Fund ................................................................ Debt Fund .................................................................... Regional Alternative Education Program ................... ..........................................16 ..........................................17 ..........................................18 ...............................19 ..............................20 .............................. 21 Roanoke County Public Schools Mission Statement "Learning for all, whatever it takes " It is the mission of Roanoke County Public Schools to ensure that all students participate in quality learning experiences necessary to grow, adapt and meet the challenges of a changing world.. Beliefs and Assumptions • All children can learn. • The individual school controls enough variables to assure that virtually all children- can be motivated to learn. • A school's stakeholders are the most qualified people to implement needed changes. • School-by-school change is the best hope for reform. 1 ~~~ S UPERINTENDENT'S B UDGET MESSAGE Our mission statement -Learning for All, Whatever it Takes -combined with goals identified in our Six-Year Plan, drive our budget. Recognizing the need for enrichment for some students and reinforcement for others led us to laptops and speciality schools. Learning for all requires flexibility. We believe a virtual high school, 24/7 information/support, and new methods to access information provides greater flexibility of meeting learning style needs. Likewise, students who demonstrate a particular talent require opportunities to go further. We hope the specialty schools, which have required very little in new funds, meet this need. Again, we believe quality staff own first place on our priority list. To that end, we have tried to keep pace with our neighbors. We continue to look for more opportunities to move our salaries ahead of our neighbors. As ever, your comments and interest help us. Please continue to communicate both praise and polish for our consideration. Sincerely, inch H. Weber, Superintendent 2 Budget Development Calendar FY 2003-2004 November 2002 ^ Identification and prioritization of budget initiatives with Principals and Senior Staff December 2002 ^ Budget kick-off and distribution of Operating Budget Preparation Instructions to staff ^ Budget Development Calendar approved by School Board ^ Salary Committees begin to formulate salary recommendations January 2003 ^ Operating Budget Requests submitted to Budget Office by all departments ^ School Nutrition Services, Textbooks, Debt and Grant Budget Requests submitted to Budget Office ^ Draft Operating Budget compilations distributed to Senior Staff ^ Preliminary revenue projections completed by Budget Office ^ Review of Operating Budget: Revenues and Initiatives ^ Enrollment projections presented to School Board ^ Public comment on FY2004 Operating Budget February 2003 ^ Review of Operating Budget: Support Services ^ Review of Operating Budget: Instruction ^ Review of Operating Budget: Personnel ^ Salary Teams present recommendations to School Board ^ Operating Budget discussions -Superintendent and Senior Staff ^ Presentation of Proposed Operating Budget to School Board ^ Operating Budget School Board Work Sessions March 2003 ^ Operating Budget School Board Work Sessions (as needed) ^ Joint Budget Work Session with Board of Supervisors ^ Presentation of Executive Budget Summary to School Board ^ School Board adoption of FY2003 Operating Budget and Other Fund Budgets ^ School Board adopted budgets presented to Board of Supervisors April 2003 ^ Public hearings and discussions with School Board, School Staff and Board of Supervisors on Operating Budget Budget Office distributes per pupil cost for public education in accordance with state law by April 15"' May 2003 ^ Appropriations Resolution approved by the Board of Supervisors ~~ J, 3 ~- Budget Development Process The annual budget for the Roanoke County School Public Schools offers citizens an opportunity to provide full educational opportunities for all students enrolled in the county schools -pre-kindergarten through adult. The budget cycle can be divided into afive-step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the school system with the best possible. educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July 1, the budget planning process starts the prior year when the School Board adopts a budget calendar. The calendar includes important activities in the budget process and the dates on which important decisions are scheduled. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system. Preparation of the School Budget Preparation of the school operating budget includes major input from each school and input from budget committees including the following: Superintendent's Budget Committee Penny Hodge, Chairperson Linda Weber, Superintendent Bill Irvin, School Board Marion Roark, School Board Drew Barrineau, School Board Mike Stovall, School Board Jerry Canada, School Board Lorraine Lange, Assistant Superintendent Senior Staff Budget Committee Penny Hodge, Chairperson Linda Weber, Superintendent Richard Flora, Executive Assistant Jim Gallion, Deputy Superintendent Lorraine Lange, Assistant Superintendent Gary Basham, Associate Director of Instruction Roger Johnson, Career and Technical Education Dave Wymer, Testing and Remediation Pat Radcliffe, Pupil Personnel Services Becky Rowe, Pupil Personnel Services Jim Gallion, Deputy Superintendent Tom Hall, Assistant Superintendent Richard Flora, Executive Assistant Allyn Mitchell, RCEA Diane Hyatt, Roanoke County David Atkins, Budget and Finance Jane James, Technology Pat Radcliffe, Pupil Personnel Services Carol Whitaker, Staff Development Tom Hall, Assistant Superintendent Dave Trumbower, Classified Personnel Jane James, Technology David Atkins, Budget and Finance Joni Poff, Pupil Personnel Services Ed Tutle, Nutrition Services Brenda Chastain, School Board Clerk Darlene Ratliff, Deputy Clerk 4 ~- i Other Funds The budget development process for the School Nutrition Program, Textbook, Grant, and Capital Funds proceed concurrently with the development of the operating budget. The School Nutrition Program captures the revenues and expenditures for the school breakfast and lunch program. It is fully funded from lunch fees and reimbursements from the state and federal government. The Textbook Fund accounts for the purchase, sale, and/or rental of textbooks. This fund is highly subsidized by the School Operating Fund through an interfund transfer. The Grant Fund is funded by local, federal and state grants. The Capital Fund represents state funding for school construction and technology. The Debt Fund represents the payment of principal and interest for loans used to build/renovate school facilities. The Regional Alternative School is a jointly operated program between Roanoke County and Bedford County to provide alternative education services for troubled students. Budget Adoption, Implementation, and Evaluation The budget for the school division for the next fiscal year is presented at board meetings and work sessions in February and early March. On or before April 1 of each year, the School Board adopts the next fiscal year's budget and submits to the Board of Supervisors for approval. The school division operates as a legally separate component unit. However, the school division is fiscally dependent upon the County of Roanoke for its funding. The final adoption and appropriation occur in May of each year. The last step in the budget process is the evaluation of the financial plan. The results of operation for the fiscal year are set forth annually in the School Board's Comprehensive Annual Financial Report (CAFR) and the Superintendent's Annual School Report to the Virginia Department of Education. The Roanoke County Public Schools received the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association of the United States and Canada and the Certificate of Excellence in Financial Reporting by the Association of School Business Officials International for the 2001-02 CAFR. The Certificate of Achievement and the Certificate of Excellence represent the highest form of recognition in the area of governmental accounting and financial reporting. The attainment of both awards represents a significant accomplishment by a government and its management. FY 2003-04 Special Considerations The state budget adopted by the General Assembly for FY03-04 includes an unusual method of funding teacher salary increases. A 2.25% teacher salary increase effective January 1, 2004 (1.125% annualized) is to be funded through the state funding formula contin eg nt upon the state revenue forecast. The contingent revenue of $243,000 is not being included in the budget adopted by the School Board since the funding is unpredictable. However, the School Board budget does include a 2% salary increase for school employees and level funding of the employee health insurance rates for FY03-04. The budget also includes new teaching positions for the 12th grade at the newly opened Hidden Valley High School, additional special education teachers to address the No Child Left Behind legislation, an expanded preschool program, operational costs for the laptop technology initiative, and a permanent budget stream for the replacement of school buses. The increases in state funding from higher student enrollments and the local government emphasis on education in Roanoke County have made these budget priorities possible. 5 ~V Roanoke County Schools Budget Summary -All Funds FY 2003-2004 Budget Budget Increase Percent Fund 2002-03 2003-04 (Decrease) Change School Operating Fund Grants Fund School Nutrition Fund Textbook Fund Capital Fund Debt Fund New School Start-Up Budget Regional Alternative School Total Funds 102,259,339 104,532,177 2,272,838 2.2% 3,637,056 3,905,018 267,962 7.4% 3,915,000 3,871,000 (44,000) -1.1% 969,036 965,536 (3,500) -0.4% 1,107,485 1,186,193 78,708 7.1% 8,995,941 8,480,260 (515,681) -5.7% 35,047 0 (35,047) -100.0% 308,234 361,143 52,909 17.2% 121,227,138 123,301,327 2,074,189 1.7% All School Funds 6 ~_I School Operating Fund Revenues Per Pupil Budget 2003-04 Percent of Total Revenue Per Pupil State Sales Tax 9,842,628 9.4% 706 State Revenue 37,999,197 36.4% 2,726 Federal Revenue 143,487 0.1% 10 Transfer from County 55,920,239 53.5% 4,012 Transfer from Alternative School 55,220 0.1% 4 Other Revenue 571,406 0.5% 41 Total Revenues 104,532,177 100.0% 7,500 Estimated Average Daily Membership 13,938 7 ~- i School Operating Fund Revenue Summary Actual Budget Budget Increase 2001-02 2002-03 2003-04 (Decrease) State SOQ Revenues State Sales Tax 9,614,065 9,622,811 9,842,628 219,817 State Basic Aid 23,540,426 25,992,578 26,973,064 980,486 Salary Supplement 686,421 0 109,107 109,107 SOQ -Vocational Ed 750,275 644,257 649,288 5,031 SOQ -Special Ed 3,368,254 3,607,838 3,636,012 28,174 SOQ -Gifted Ed 287,339 289,916 292,180 2,264 SOQ -Remedial Education 271,376 217,437 219,135 1,698 Retiree Health Credit 375,282 0 0 0 Retirement-Instructional 694,403 775,017 884,612 109,595 Retirement-Non Inst 100,223 95,789 0 (95,789) Social Security-Instructional 1,476,603 1,351,235 1,525,753 174,518 Social Security-Non Inst 89,858 167,007 0 (167,007) Group Life Ins-Instructional 48,978 292 0 (292) Group Life Ins-Non Inst 3,938 36 0 (36) Enrollment Loss 0 59,189 0 (59,189) SOQ -Remedial Summer School 85,244 87,028 77,312 (9,716) Total SOQ Revenues 41,392,685 42,910,430 44,209,091 1,298,661 State Incentive Revenues At Risk 56,388 55,660 57,013. 1,353 Maintenance Reserve 119,725 0 0 0 Disparity: K-3 52,315 165,603 175,234 9,631 SOL Remediation 55,076 54,410 56,206 1,796 Lottery 1,815,802 1,628,198 1,819,873 191,675 Additional Teachers 326,043 0 0 0 Dropout Prevention 111,967 104,129 0 (104,129) Technology Resource Assistants 74,568 75,699 0 (75,699) Student Achievement Block 0 0 90,831 90,831 Total Incentive Revenue 2,611,884 2,083,699 2,199,157 115,458 State Categorical Revenues Voc Ed-State Equipment 8,215 0 0 0 Voc Ed-State Adult Education 53,154 0 0 0 Voc Ed-State Occup/Tech Ed 106,330 172,983 167,892 (5,091) Homebound Payments 29,717 28,180 45,435 17,255 Special Ed -Regional Tuition 756,459 934,300 865,740 (68,560) Foster Home Children -Reg 0 0 0 0 Foster Home Children -Spec 303,775 301,996 301,996 0 English as a Second Language 27,483 30,389 48,626 18,237 Adult Ed Basic 3,888 8,392 3,888 (4,504) State Grant Revenue 5,597 0 0 0 E-rate Reimbursement 114,962 0 0 0 Total Categorical Revenue 1,409,580 1,476,240 1,433,577 (42,663) Total State Revenue 45,414,149 46,470,369 47,841,825 1,371,46 8 School Operating Fund Revenue Summary Actual 2001-02 Budget 2002-03 Budget 2003-04 Increase (Decrease) Federal Revenue Federal Land Use 1,620 1,000 1,000 0 Federal Grants 2,175 0 0 0 Voc Ed -Carl Perkins Act 156,627 136,684 142,487 5,803 ESL Federal 2,449 0 0 0 Total Federal Revenue 162,871 137,684 143,487 5,803 Local Revenue Local Appropriation-County 51,963,750 53,193,491 55,572,940 2,379,449 Local Appropriation-Open New Schools 0 1,500,000 0 (1,500,000) Transfer from Gen. - CSA 525,000 0 0 0 Transfer from Gen. Fund -Dental 274,761 347,299 347,299 0 Transfer from Insurance Fund 0 0 0 0 Transfer from Alternative School Fund 55,220 55,220 55,220 0 Beginning Balance (June 30, 2001) 0 0 0 0 Total Local Revenue 52,818,731 55,096,010 55,975,459 879,449 Other Revenue Interest Income Rental of School Property Tuition - Regular School Tuition -Summer School Tuition -Adult Educ Tuition -Preschool Fees From Pupils-Driver Ed Trans Fees for Group Events Tuition -Summer Gifted Other Miscellaneous Revenue Rebates/Ins Refunds Distance Line Refund Tuition from Other Localities Total Other Revenue Total School Operating Revenue 105,286 30,000 30,000 0 60,385 69,000 69,000 0 120,125 102,900 126,200 23,300 135,022 135,022 128,880 (6,142) 117,803 149,563 149,563 0 0 0 25,000 25,000 47,850 0 0 0 0 2,500 0 (2,500) 3,768 0 0 0 7,615 1,000 1,000 0 4,236 2,600 2,600 0 2,600 2,400 2,400 0 35,558 60,291 36,763 (23,528) 640,248 555,276 571,406 16,130 99,035,999 102,259,339 104,532,177 2,272,838 9 ~- l ~ -.. Operating Fund Expenditures By Budget Categories The education of students is alabor-intensive enterprise that is reflected in the allocation of the financial resources of the school system. For the 2003-04 fiscal year, contract salaries and fringe benefits represent 80% of expenditures in the operating budget. The major department budget areas are discussed below. Classroom Instruction expenditures deal directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, career education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fund. These departments include the salary and fringe benefit costs for classroom personnel, instructional and central office support staff, and school administration. Support services are expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school facilities. Central support departments include expenditures for the school board, school superintendent, budget and finance, community relations, pupil assignment, and staff development. Property insurance for school buildings, employee medical insurance, and fund transfers for debt and textbooks are budgeted under central support. Special programs capture the cost of providing summer school and adult education classes. 10 E-i School Operating Fund Expenditures Per Pupil Budget 2003-04 Percent of Total Cost Per Pupil Classroom Instruction 5,222,311 5.0% 375 Personnel 82,132,628 78.6% 5,893 Support Services 4,638,797 4.4% 333 Central Support 11,989,313 11.5% 860 Special Programs 549,128 0.5% 39 104,532,177 100.0% 7,500 Estimated Average Daily Membership 13,938 Cen Support Services Personnel Classroom [nstruction 11 Special Programs ~~ School Operating Fund Expenditure Summary by Department Actual Budget t3udget Increase 2001-02 2002-2003 2003-2004 (Decrease) Classroom Instruction: Instructional Programs Deputy Superintendent of Administration Educational Testing/Remediation Career & Technical Education Pupil Personnel /Special Education Guidance Services Media Services Total Classroom Instruction Personnel: Instructional Administrative Classified Total Personnel Support Services: Transportation Facilities & Operations Total Support Services Central Support: School Board Office of the Superintendent Budget & Finance Community Relations Staff Development Pupil Assignment Total Central Support Special Programs: Summer School Adult & Continuing Education Total Special Programs Total School Operating Expenditures 509,586 598,135 598,635 500 862,574 900,514 913,975 13,461 131,474 100,235 100,235 0 392,442 398,390 403,343 4,953 1,867,216 2,081,463 2,087,749 6,286 314,093 322,607 329,372 6,765 774,558 659,805 789,002 129,197 4,851,943 5,061,149 5,222,311 161,162 60,712,189 60,626,867 61,602,588 975,721 6,323,910 6,990,539 7,120,539 130,000 13,554,673 13,055,009 13,409,501 354,492 80,590,772 80,672,415 82,132,628 1,460,213 924,940 872,500 963,000 90,500 3,200,564 3,694,633 3,675,797 (18,836) 4,125,504 4,567,133 4,638,797 71,664 143,220 163,247 163,247 0 70,570 383,251 383,251 0 7,788,218 10,542,677 11,220,872 678,195 45,966 46,900 46,900 0 52,888 70,302 70,302 0 132,796 108,041 104,741 (3,300) 8,233,658 11,314,418 11,989,313 674,895 431,778 494,661 399,565 (95,096) 77,145 149,563 149,563 0 508,923 644,224 549,128 (95,096) 98,310,800 102,259,339 104,532,177 2,272,838 12 ~~~ ~ Average Daily Membership Attendance Months 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-01 2001-02 2002-03 September 13,691 13,753 13,881 13,956 13,875 13,852 13,871 13,911 14,094 October 13,691 13,779 13,923 13;954 13,854 13,840 13,844 13,943 14,125 November 13,672 13,757 13,896 13,924 13,861 13,843 13,886 13,938 14,138 December 13,652 13,754 13,892 13,932 13,868 13,834 13,824 13,941 14,167 January 13,648 13,767 13,874 13,921 13,837 13,851 13,843 13,937 14,155 February 13,606 13,817 13,883 13,889 13,795 13,840 13,835 13,910 14,141 March 13,613 13,816 13,886 13,857 13,782 13,843 13,803 13,905 14,130 Gain (Loss) (78) 63 5 (99) (93) (9) (68) (6) 36 March ADM 13,652 13,721 13,863 13,898 13,862 13,856 13,865 13,930 14,130 Budget ADM 13,600 13,650 13,776 13,950 13,950 13,825 13,825 13,825 13,830 Gain (Loss) 52 71 87 (52) (88) 31 40 105 300 NOTE: The above figures do not include Regional School students. * ADM estimated for March 2003 b Pu it Assignment Office. The table and graph reflect variances in Average Daily Membership (ADM) between September and March 30. State revenue is driven primarily by ADM as of March 30 of each year. This graph shows the fluctuating student enrollments in previous years. Change in Enrollment 14,200 14,100 14,000 March 30 13,900 ADM 13, 800 13,700 13,600 13,500 13 ~~ ~b ~~ ~~ ~q o0 oti oN o~ ~D~ ~~ ~b ~^ ~~b ~q oo ~ti 0~ '' Year Historical Data ~~i Transfer from County General Fund Fiscal Year Annual One-Time Phase 1 Reserve for Total Increase From Percent Ended June 30 Appropriation Appropriation Capital Projects New Schools Appropriation Prior Year Increase 1988-89 26,456,000 184,294 26,640,294 1,174,294 4.61% 1989-90 28,717,090 28,717,090 2,076,796 7.80% 1990-91 30,576,236 30,576,236 1,859,146 6.47% 1991-92 32,876,578 32,876,578 2,300,342 7.52% 1992-93 32,903,869 32,903,869 27,291 0.08% 1993-94 34,206,283 34,206,283 1,302,414 3.96% 1994-95 36,733,183 800,000 37,533,183 3,326,900 9.73% 1995-96 39,647,773 1,850,000 41,497,773 3,964,590 10.56% 1996-97 42,550,097 2,000,000 44,550,097 3,052,324 7.36% 1997-98 45,865,244 1,434,815 47,300,059 2,749,962 6.17% 1998-99 46,542,839 2,000,000 48,542,839 1,242,780 2.63% 1999-00 47,941,865 2,000,000 49,941,865 1,399,026 2.88% 2000-01 49,297,791 2,000,000 1,500,000 52,797,791 2,855,926 5.72% 2001-02 52,311,049 2,000,000 1,500,000 55,811,049 3,013,258 5.71% 2002-03 55,040,790 2,000,000 57,040,790 1,229,741 2.20% 2003-04 55,920,239 2,000,000 57,920,239 879,449 1.54% General School Operations Fund Balances Fiscal Year Fund Balance Ended Operating Operating as a June 30 Budget Fund Balance of Budget 1995 71,808,432 1,326,683 1.85% 1996 76,103,239 1,250,706 1.64% 1997 79,912,607 1,122,274 1.40% 1998 83,928,863 1,144,086 1.36% 1999 87,233,241 1,951,696 2.24% 2000 91,081,332 2,475,202 2.72% 2001 95,277,499 3,322,436 3.49% 2002 98,162,402 4,008,278 4.08% 2003 102,259,339 N/A N/A 14 e- Other School Funds 15 r ~~ 1 School Grant Fund Revenue and Expenditure Summary Grant Budget 2001-2002 Budget 2002-2003 Budget 2003-2004 Increase (Decrease) Federal Grants: Title I, Part A 426,318 593,955 740,228 146,273 Title V 59,999 59,611 60,013 402 Title II, Part A 39,281 51,084 339,435 288,351 Title II, Part D 0 0 26,530 26,530 Title IV, Safe & Drug Free Schools 49,294 50,370 48,950 (1,420) Title VI-B Flow-Thru Funds 1,537,675 2,052,184 2,148,455 96,271 Preschool Mini Grant 97,382 97,456 97,505 49 Sliver Grant 19,719 19,719 31,151 11,432 School to Work 76,432 0 0 0 Summer Youth Program 55,169 60,000 0 (60,000) Technology Literacy Challenge 53,300 0 0 0 Class Size Reduction 120,000 192,747 0 (192,747) Refugee -Child School Impact 0 2,449 4,434 1,985 2,534,569 3,179,575 3,496,701 317,126 State Grants: Early Reading Initiative 40,182 74,152 74,152 0 SOL Teaching Materials 79,300 0 0 0 Algebra Readiness 75,000 81,978 75,000 (6,978) Truancy 11,472 0 0 0 SOL Teacher Training 206,460 0 0 0 Tech Prep -Continuation 80,000 110,000 110,000 0 GED Funding 15,717 15,717 16,286 569 High Schools That Work - WBHS 4,750 10,850 10,000 (850) High Schools 'That Work - CSHS 4,750 10,850 10,000 (850) Preschool Initiative 111,580 103,766 103,766 0 School by School 0 0 6,000 6,000 Visually Handicapped Grant 4,255 4,124 3,113 (1,011) Health Incentive Funds 7,028 6,044 0 (6,044) 640,494 417,481 408,317 (9,164) Local Grants: Carilion Nurse Grant 10,000 5,000 0 (5,000) Transfer from School Operating Fund: School Nurse Grant 30,000 35,000 0 (35,000) Class Size Reduction Grant 28,000 0 0 0 Total Grant Revenues and Expenditures 3,243,063 3,637,056 3,905,018 267,962 16 L~-1 School Nutrition Fund Revenue and Expenditure Summary Budget 2001-02 Budget 2002-03 Budget 2003-04 Increase (Decrease) Revenues: Pupil, Adult & Other Sales 2,992,000 3,163,000 3,054,000 (109,000) Rebates & Refunds 10,000 10,000 10,000 0 Federal Reimbursement 650,000 650,000 725,000 75,000 State Reimbursement 75,000 72,000 65,000 (7,000) Interest Income 20,000 20,000 17,000 (3,000) Total Revenues 3,747,000 3,915,000 3,871,000 (44,000) Expenditures: Salaries & Related Costs 1,952,537 2,034,000 2,089,000 55,000 Early Retirement Payments 48,463 58,000 58,000 0 Contractual Services 25,000 40,000 40,000 0 Repairs 35,000 20,000 20,000 0 Travel 3,000 3,000 3,000 0 Food Supplies 1,573,000 1,620,000 1,561,000 (59,000) Equipment 100,000 140,000 100,000 (40,000) Unappropriated balance 10,000 0 0 0 Total Expenditures 3,747,000 3,915,000 3,871,000 (44,000) The School Nutrition program includes all costs associated with providing school meals to students and staff. The School Nutrition program is completely self-supporting through school nutrition revenues. Expenditures include the continual upgrading of equipment and the implementation of a new "Point of Sale" computer cash register system. This budget is based on the following meal prices and reimbursement rates: Meal Prices: Reimbursement Rates: Elementary lunch 1.50 Paid lunch $0.21 Secondary lunch 1.75 Reduced priced lunch $1.74 Reduced price lunch 0.40 Free lunch $2.14 Adult lunch 2.25 Paid breakfast $0.22 Full priced breakfast 0.75 Reduced priced breakfast $0.87 Adult breakfast 1.00 Free breakfast $1.17 Reduced breakfast 0.30 State lunch $0.055 State breakfast none 17 School Textbook Fund Revenue and Expenditure Summary Budget Budget iiudget increase 2001-02 2002-03 2003-04 (Decrease) Revenues: Rental Revenue State Reimbursement Sale of Receipt Books Sale of Textbooks Payments for Lost Books Transfer from School Operating Fund Total Revenues Expenditures: Salaries & Related Costs Textbooks - ARBVT Textbooks -Literature Adoption Textbooks -Art Adoption Textbooks -Business Education Textbooks -Science Textbooks -Mathematics Textbooks -Foreign Language Textbooks -Special Education Textbooks -Health Textbooks -Technology Education Textbook Replacement Office Supplies Consignment -Secondary SOL Materials Textbooks -Specialty Schools/ARBTC Textbooks -Social Studies Total Expenditures 0 0 2,500 2,500 485,714 606,890 606,890 0 2,000 2,000 2,000 0 46,000 46,000 40,000 (6,000) 4,000 4,000 4,000 0 310,146 310,146 310,146 0 847,860 969,036 965,536 (3,500) 59,060 61,582 60,726 (856) 0 18,000 0 (18,000) 265,000 489,000 350,000 (139,000) 75,500 35,000 0 (35,000) 15,000 15,000 15,000 0 19,000 0 0 0 0 10,500 0 (10,500) 56,000 53,000 48,000 (5,000) 25,000 25,000 25,000 0 131,000 115,000 0 (115,000) 9,800 10,000 10,000 0 189,000 108,454 162,810 54,356 3,500 3,500 4,000 500 p 0 2,500 2,500 0 25,000 25,000 0 p 0 22,500 22,500 0 0 240,000 240,000 847,860 969,036 965,536 (3,500) The Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver books, payments for books and materials, and payments for books on consignment. This fund is supported to a large degree by an interfund transfer from the School Operating Fund. Scheduled Adoptions: FY2004 -Social Studies FY2005 -Mathematics & Foreign Language FY2006 -Science FY2007 -Language Arts & English Literature 6 - 12 18 ~i School Capital Fund Revenue and Expenditure Summary Budget Budget Budget Increase 2001-02 2002-03 2003-04 (Decrease) Revenues: State Construction Revenue State Technology Bond Soft Drink Commission Total Revenues Expenditures: Blue Ribbon Projects Online SOL Testing Initiative School Projects Total Expenditures 547,078 274,485 804,000 778,000 165,000 55,000 275,193 708 856,000 78,000 55,000 0 1,516,078 1,107,485 1,186,193 78,708 547,078 274,485 275,193 708 804,000 778,000 856,000 78,000 165,000 55,000 55,000 0 1,516,078 1,107,485 1,186,193 78,708 19 C ~- I School Debt Fund Revenue and Expenditure Summary Budget Budget Budget Increase 2001-02 2002-03 2003-04 (Decrease) Revenues: Transfer from General Fund 4,279,169 6,410,344 6,034,788 (375,556) Transfer from School Fund 2,585,597 2,585,597 2,445,472 (140,125) Total Revenues 6,864,766 8,995,941 8,480,260 (515,681) Expnenditures: Principal on G. O. Bonds 377,699 396,823 420,728 23,905 Principal on VPSA Bonds 2,267,606 3,707,883 3,632,623 (75,260) Principal on Literary Loans 884,032 884,032 884,032 0 Principal on Lease Purchase Agreements 250,033 264,615 116,630 (147,985) Interest on G. O. Bonds 356,999 337,397 314,037 (23,360) Interest on VPSA Bonds 2,357,493 3,075,557 2,801,404 (274,153) Interest on Literary Loans 339,709 313,021 286,333 (26,688) Interest on Lease Purchase Agreements 31,195 16,613 4,473 (12,140) Bank Service Charges 0 0 20,000 20,000 Total Expenditures 6,864,766 8,995,941 8,480,260 (515,681) 20 r Regional Alternative Education Program Revenue and Expenditure Summary Budget Budget Budget Increase 2001-02 2002-03 2003-04 (Decrease) Revenues: Department of Education Grant 77,620 72,226 70,529 (1,697) Virginia Business-Education Partnership Grant 0 56,666 - (56,666) Roanoke County Tuition 134,307 108,671 164,307 55,636 Bedford County Tuition 96,307 70,671 126,307 55,636 Total Revenues 308,234 308,234 361,143 52,909 Expenditures: Salaries and Fringe Benefits 232,871 232,871 283,780 50,909 Purchased Services 500 500 500 0 Postage 600 600 600 0 Lease/Rent of Equipment 2,150 2,150 2,150 0 Travel 800 800 800 0 Office/Medical Supplies 1,600 1,600 1,600 0 Small Equipment 2,100 2,100 2,100 0 Janitorial Supplies 1,500 1,500 1,500 0 Instructional Materials 10,893 10,893 10,893 0 Transfer to Roanoke County: 0 Transportation 38,000 38,000 38,000 0 PropertyInsurance 620 620 620 0 Utilities 16,600 16,600 18,600 2,000 Total Expenditures 308,234 308,234 361,143 52,909 Total Projected Cost Per Student Roanoke County Cost Per Student 7,706 7,706 9,029 1,323 3,358 2,717 4,108 1,391 Roanoke County Schools and Bedford County Schools operate a regional alternative education program at the R.E. Cook facility in Roanoke County. This budget includes staffing for a student capacity of 40. The budget is funded 50% by Roanoke County and 50% by Bedford County. This budget includes the transportation costs for Roanoke County students. Transportation for Bedford County students is paid directly by Bedford. ~- ~ 21 f ~. _ .__.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 RESOLUTION 042203-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2003-2004, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 12, 2003, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2003-2004 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2003-2004 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 12, 2003, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: i AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission ACTION NO. ITEM NO. (_ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Approval of the Roanoke Regional Airport Commission Budget for Fiscal Year 2003-04 SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 12, 2003, the Commission approved the attached budget for fiscal year 2003-2004 to be forwarded to the governing bodies of the two localities. The 2003-2004 budget for the Roanoke Regional Airport Commission shows revenues of $6,600,881 and expenditures of $6,324,691. This reflects that airport operations are self- supporting and do not require any additional supplement from either the County or the City. The budget includes two new security positions to meet Federal requirements. The budget also includes a 2.5% salary increase for employees. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $11,000,000. These expenditures will be funded with Federal and State Grant Funds and Commission funds. Jacqueline Shuck, the Executive Director of the Roanoke Regional Airport Commission, will attend the Board of Supervisors meeting to present the budget request. ~"" F'^e FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640 which completed our original ten year capital contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2003-2004. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2003-2004, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 12, 2003, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2003-2004 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2003-2004 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 12, 2003, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. ROANOKE REGIONAL AIRPORT COMMISSION 5202 Avlalion DrNe Roanoke, VA 24012-1148 (540) 362-1999 FAX (540) 563 4838 www.roanokeairport.com Honorable Chairman and Members Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 March 12, 2003 Re: Roanoke Regional Airport Commission Fiscal Year 2003- 2004 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2003-2004 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 12, 2003. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Enclosures Very truly yours, Jacqueline L. Shuck Executive Director cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Paul M. Mahoney, Roanoke County Attorney Diane Childress, Clerk to the Board, Roanoke County Board of Supervisors csp030703.h Comm\2003 city countybudget.ltr 06-Wiar-03 ATTACHMENT I ROANOKE REGIONAL AIRPORT COMMISSION FOR YEAR 2003-2004 BUDGET Mary\MyFiles\Budget\Budget 2003-04\CommBudg2003-2004 2002-2003 Amended 2003-2004 Budget EXPENSE BUDGET Bud et Ex enditures Ex enditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $2,657,070 $2,811,826 B. Operating Expenditures 2,574,095 2,566,770 C. Other Maintenance Projects 0 45,000 Total Operations and Maintenance 5,231,165 5,423,596 2. Non-Operating Expenses A. Interest 234,086 246,365 B. Debt Service 335,000 350,000 Total Non-Operating 569,086 596,365 3. Ca pital Expenses A. Capital Projects and Purchases 98,400 202,850 B. Multi -Year Projects 151,880 101,880 Total Capital Expenses 250,280 304,730 Total Budgeted Expenditures $6,050,531 $6,324,691 2002-2003 Projected 2003-2004 Projected REVENUE PROJECTIONS Revenues Revenues 1. Op erating Revenues A. Airfield $1,275,400 $1,459,348 B. General Aviation 230,318 232,285 C. Terminal Related 4,035,426 4,057,311 D. Other Revenues 245,286 400,780 Total Projected Operating Revenues 5,786,430 6,149,724 2. No n-Operating Revenues A. Interest from Debt Service 40,000 40,000 B. Interest on Investments 425,500 411,157 Total Projected Non-Operating Revenues 465,500 451,157 Total Projected Revenue $6,251,930 $6,600,881 ~' ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Construct EMAS Runway Safet~rea: 1. Description: Construct a soft concrete pad in the safety area for Runway 15 to stop aircraft which may overrun the runway. 2. Justification: The current FAA design standards specify that Airports are to attempt to provide 1,000 feet of grassed area (safety area) beyond the end of each runway for the safe stoppage of aircraft which may overrun the runway when landing. The safety area for Runway 15 is only 600 feet long before it intersects with Peters Creek Road. During the last few years a material called EMAS (engineered material arresting system) has been developed and approved by the FAA for use by airports with non-standard safety areas. Estimated Cost: $ 5,000,000 B. Relocate Taxiway A and G: 1. Description: Relocate the west end of Taxiway G and the center portion of Taxiway A, including the demolition of the former terminal building, Hangar #2 and Hangar #3. 2. Justification: The western end of Taxiway G and the center portion of Taxiway A are located too close to the Runways and do not meet FAA design criteria. During the past five years, the remaining portions of both taxiways have been relocated to at least 330 feet from each runway centerline; however, the continued existence and use of the 1952 air traffic control tower has precluded the Commission from completing the work. In anticipation of the commissioning of the new air traffic control tower in early 2004, the design of these taxiway relocation projects and the demolition work which must be done to accommodate them are expected to occur in late 2003 and early 2004. In order to move forward with the projects, Hangar Building #2 and #3 will need to be demolished in addition to the former terminal building where the current FAA tower is housed. Construction of the taxiway relocations is expected in late 2004 or early 2005. Estimated Cost: $5,600,000 Attachment II Page 2 C. ~-"~ Construct 14 Unit T-Hangar: 1. Description: Construct one building containing up to 14 t-hangar units for the housing of general aviation aircraft. 2 Justification: In order to move forward with the Master Plan Recommendations and to provide space for planes soon to be displaced by hangar demolition, it is necessary to build a 12-14 unit t-hangar facility for the hangaring of private/corporate aircraft. Having failed to receive any bids for the project to be undertaken by private developers, it is now incumbent upon the Commission to undertake the construction and to recoup its costs from the rentals to be paid in the future. Estimated Cost: $ 400,000 IL Funding Sources Federal AIP Grant Funds $ 9,540,000 State Aviation Grant Funds 1,060,000 Commission Funds 400,000 Estimated Total Projects Funding $11,000,000 s RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 12th day of March 2003 No. 02-031203 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2003-2004. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2003-2004 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 12, 2003, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2003-2004 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: ~/ ~r~.~~~-Z~~ Secr ~:'y VOTE: AYES: Macfarlane, Milliron, Smith, Turner, Whittaker NAYS: None ABSENT: None E: ' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 RESOLUTION 042203-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2004 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2004. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2004 for the Roanoke Valley Resource Authority as set forth in the March 31, 2003, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None i ~r A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors Cc: Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Bittle W. Porterfield, III, Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ACTION NO. ITEM NO. F -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to approve FY 2003-04 budget for the Roanoke Valley Resource Authority SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 26, 2003, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for the year ended June 30, 2004. As specified in the RVRA's Members Use Agreement, the Charter Member Users must now approve this budget before it can be placed in effect. In a letter dated March 31, 2003, the Chairman of the RVRA submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $8,091,969 and represents a slight decrease of 2.2% over the current 2002-03 budget. This budget includes a 3% salary increase and does not include any new personnel. The RVRA Board will revisit the actual salary increase prior to implementation to take into account the salary increases given by the Charter Member Users. The budget includes a tipping fee increase for Charter Members from $42 to $45 per ton to reflect the reduction in interest income and waste flow. The tipping fee for split tires will increase from $55 to $79 in order to reflect actual costs, and the mulch-loading fees for tractor-trailers will increase from $40 to $60. The tipping fee rate for commercial users will remain the same. The budget utilizes $876,329 of the General Surplus Fund to balance the budget. The General Surplus Fund currently has a balance of $5,892,558, which is $1,343,558 more than currently needed. The use of $876,329 in the 2003-04 budget is intentional in orderto bring the reserve down to a more reasonable level. The use of General Surplus Fund balance is planned through the 2004-05 fiscal year. Mr. John Hubbard, Chief Executive Officer of the RVRA, will be at the meeting to present the budget request. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees for Charter members will be increased $3 per ton to $45 per ton. This will cost the County approximately $120,000 in additional tipping fees. 2. The County will continue to receive a municipality fee of $300,000 annually for the Resource Authority to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the Transfer Station. 3. The County will receive payment from the RVRA of $45,000 during FY 2003-04 for providing accounting services. All of the above fiscal impacts are included in the FY 2003-04 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 2004. C`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2004 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2004. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2004 for the Roanoke Valley Resource Authority as set forth in the March 31, 2003, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. ~"" ~" f \~,~~ ROANOKE VALLEY RESOURCE AUTHORITY March 31, 2003 Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 26, 2003, the Roanoke Valley Resource Authority approved its 2003/2004 annual budget. The budget totals $8,091,969 and represents a slight decrease of 2.2% over the current 2002/2003 Budget. The tipping fee rate for Charter Members is increased from $42 to $45 per ton to reflect the reduction in interest income and waste flow. The tipping fee for split tires was increased to from $55 to $79 per ton to reflect actual costs and mulch-loading fees will increase from $40 to $60 for tractor-trailers. The tipping fee rates remain the same for commercial users. The Resource Authority continues its efforts to provide the most economical service possible while maintaining contract obligations and high quality service to the Roanoke Valley. This proposed budget is a reflection of those efforts. In accordance with the Member Use Agreement, the Resource Authority's 2003/2004 Annual Budget is being submitted for the County Board of Supervisor's approval. Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of the County of Roanoke and other Charter Members, and we look forward to a successful future. Sincerely, ~~~~~ Bittle W. Porterfield III Chairman 11120 Hollins Road Roanoke, Vir};inia 24012 (5411] 857-50511 Fax (540) 857-SUSG Web Site: www.rvra.net G ` ~> ~` g ~~lla~ ®I ~®1V g ~~~ Budget Summary Revenues Expenses * Personnel * Operating * Capital * Reserves * Debt Service Bond /Budget Comparison Tipping Eees Breakdown Rutrough Road Landfill Appendix * Resolutions 1 3 4 6 12 13 14 14 15- 16 18 2003-2004 BUDGET ~ Roanoke Valley Resource Authority ~3 C-3 Roanoke Valley Resource Authority ~ ~ ~~ ~, ~jT]~a ~T1[J]~ 2003-2004 Disposal Fees $ 6,719,800 Interest Income $ 446,340 Beginning Balance $ 876,329 Sale of Recyclable Material $ 30,000 Miscellaneous $ 19,500 Total $ 8,091,969 ~~~~~~~ Personnel $ 1,394,334 Operating $ 2,743,391 Capital $ 20,000 Transfer to Reserves $ 1,160,000 Debt Service $ 2.774.244 Total $ 8,091,969 ~~~~®~~IL l~]E]E~ Municipal Per Ton $45 Private Per Ton $55 2003-2004 BUDGET 1 Roanoke Valley Resource Authority ~ ~ ~~ ~~~~~~ 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 Disposal Fees $ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800 Interest Income $ 500,000 $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340 Beginnuig Balance $ - $ - $ - $ 519,000 $ 800,000 $ 876,329 Sale of Recyclable $ 6,000 $ 6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000 Material Miscellaneous $ - $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500 TOTAL $ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 ~~~~~ ~.~ Personnel $ 1,306,842 $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,394,334 Operating $ 2,460,281 $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,743,391 Capital $ 40,000 $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000 Transfer to Reserves $ 1,261,877 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 Debt Service $ 2,935,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244 TOTAL $ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 ~g~][~®~A~IL IF]EIE~ Municipal $ per ton 53 51 51 42 42 45 Private $ per ton 55 55 55 55 55 55 0/p ~~`~~~]~ 0.6% -3.2% 3.3% 4.0% -0.6% -2.2% in expenses 2003-2004 BUDGET 2 11 ~JLG~~\~~ ll.J Jl~ n...,....Ln VnllovRaemirrP AvEhnrity +~ ~~ ~- `~ TCATION eceipts of : 142,900 45 $ 4,045,500 55 $ 1,980,000 45 $ 225,000 35 $ 413,000 2 $ 16,000 5 $ 24,500 s @$79 $ 15,800 Tota] $ 6,719,800 Fund $ 171,340 reserve $ 275,000 i General Surplus fund rap us 2003-2004 BUDGET 1Le~~~~ ON Holidays n part time nployees $ 750,185 nployees $226,008 nployees .th th th $ 43,368 $ 92,880 $ 14,304 nployees $ 750,185 nployees $226,008 nployees Sys 50% tpioyees 2003-2004 BUDGET n........Le V~71o.. Rncn..~~n O„+h ~ri~, r Roanoke Valley Resource Authority POSITION # GRADE CURRENT PAY RANGE 1 U Unclassified CEO Administrative Assistant 0 24 $ 32,830 to $ 48,784 Operations Manager 1 21 $ 50,931 to $ 75,681 Superintendent 1 25 $ 36,196 to $ 53,785 Operations Supervisor 2 21 $ 29,778 to $ 44,249 Administrative Secretary 3 17 $ 23,332 to $ 34,670 0 13 $ 19,195 to $ 28,523 Secretary Motor Equipment Operator II 15 17 $ 25,724 to $ 38,225 Building Maintenance Mechanic 1 17 $ 25,724 to $ 38,225 Motor Equipment Mechanic II 2 17 $ 25,724 to $ 38,225 1 15 $ 22,221 to $ 33,019 Scale Operator Scale Operator/Office Assistant 1 15 $ 22,221 to $ 33,019 Account CIerk I 0 14 $ 21,163 to $ 31,447 Laborer/Operator 2 11 $ 17,411 to $ 25,872 1 23 $ 32,830 to $ 48,784 Accountant TOTAL SALARIES 31* $ 946,322 6/30/03 Adjustments; Market 15°~ $ 14,195 $ 960,517 Performance 1.5% mid-point $ 15,675 $ 1.044,997 $ 976,192 TOTAL ADJUSTED SALARIES I' *7 POSITIONS VACANT 1 UNFUNDED POSITION -MILITARY LEAVE 2003 - 2004 BUDGET 5 Roanoke Valley Resource Authority ~~~~~~~ CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION 3004 Medical Exams $ 400 $ 400 Physical exams far new employees; drug and alcohol random testing 3007 Contract Services $ 176,902 $ 162,202 Employee Assistance Program: 502 $16.19 Q x 31 employees $ Groundwater Monitoring *Drinking Water Sampling $240/sample Q 24 = $ 5,800 *Monitoring Wells 5 wells; 2 events/year $15,000/event = $ 30,000 Norfolk Southern Raillnspections $ 1,000 Stormwater Discharge *Permit Sampling 1 sample x $2,200 $ 2,200 Gas Monitoring Quarterly ~ $650 $ 2,600 Clean Valley Council 12 months $ 40,000 Freon removal no charge $ - Tire Disposal 60 loads C~3 $1335 $ 80,100 3011 Janitorial Service $ 14,000 $ 14,000 Services for all Facilities $1,167/month $ 14,000 3012 Exterminating Services $ 1,226 $ 1,284 T.S. - $57/month $ 684 S.G. - $50/month $ 600 3013 Professional Services $ 61,540 $ 63,800 Auditing Services $ 9,800 Legal Services $ 33,000 Engineering Services $ 5,000 Miscellaneous Services $ 2,000 Outside Legal $ 4,000 Arbitrage testing $ 10,000 3029 Municipal Waste $1,344,600 $1,280,800 Norfolk Southern 131,100 57 tons/car =2300 1,800 cars: $586/car $ 1,054,800 500 cars: $452/car $ 226,000 Total $ 1,280,800 2003-2004 BUDGET _ n,.... A,.. TT~ileo R~Ql1HYl~P Anfhnrity TION $ 90,600 152 $ 6,780 maintenance rs to office equipment rs to alI road vehicles rs to ipment rs to all buildings rations, septic tanks, nt $ 70,000 $ 10,000 $ 20,000 ent $ 30,000 r, etc. cards, scale tickets ng forms sel public hearings, etc. $ 450 $ 1,100 $ 300 $ 650 $ 500 2003-2004 BUDGET I2nannkP Valtev Resource AuEhorllV ~I~I~~~I°II~c~ ~ _~ a -TION Ls, items ings s. Coke ous $ 16,000 $ 26,500 $ 3,300 $ 7,000 sfer ip $ 9,000 s and ge aneral oth ~& ice s e phones 2003-2004 BUDGET Rnonnlro Va11ev Resource Authority TION igs, contents, vehicles L or VACO pools es & property s Equipment ent ~ for RVRA Ord Members lodging, SWANA, x, including meals tis; SWANA, VML, gs, dinners and pith RVRA Hazardous materials, pus to: $ 300,000 $ 100,000 ue $ 2,000 200-2004 Bcmc~' Roanoke Valley Resource Authority CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION 5801 Dues $ 2,000 $ 1,500 Professional & Association dues: SWANA, SWVSWMA, Rotary, IAAP 5815 Warrants and Fees $ 600 $ 800 Returned check fees and misc. fees 5823 Employee Recognition $ 5,000 $ 5,000 Awards and Certificates 5850 Miscellaneous Operating $ - $ - No programs planned 6010 Office Supplies $ 4,000 $ 6,000 Office paper, pens, pencils, folders, etc. 6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies 6013 Small Equipment & Supplies $ 13,000 $ 13,000 Small items of office and shop equipment and supplies, tools, miscellaneous 6040 Medical Supplies $ 1,000 $ 1,000 First aid kits and vaccinations 6050 Janitorial Supplies $ 1,500 $ 1,500 Supplies for general cleaning & sanitation 6071 Radio Parts $ 1,500 $ 1,000 Miscellaneous radio parts & repair, etc. 6080 Gas, OiI, Grease $ 110,000 $ 140,000 Fuel for all equipment and vehicles, includes oil, lubricants 6091 Tires, Tubes, Parts $ 30,000 $ 30,000 Replacement and maintenance parts and supplies for all equipment and vehicles 6130 Uniform and Wearing ~,PParel $ 15,000 $ 15,000 Safety Shoes - 23 employees $ 2,300 Rain gear, shirts, hats, misc. $ 2,500 Rental of uniforms - 23 $ 10,000 mats, towels $ 200 2003-2004 BUDGET 10 It-~~ IIT~~111 ~ ~lJ~ ~TION s and manuals nd manuals de books aers, salt for roads, gads, seed, mulch seeding slopes, fill miscellaneous ~enches for fire ng both facilities ;h Road for services ores 4.1 2003-2004 BUDGET "` 3 :~ 11 ~~ .. ~ ~r_rr ___r________ •..aL..~a.~. ~~~~~ 2003-2004 BUDGET ~j 1Z ". n,.~....Lo ~7olTnv RoennrrP AuEhoritV JUSTIFICATION required by Bond enture and State & feral regulations to se Smith Gap ldfill. replacement of upment per upment replacement ~edule. ~undwater >tection fund per al permit. per local permit. per local permit. Trent fund is equate based on llcipated sales. start design for ase V-X r development of used portions of uth Gap property recreation. 2003-2004 BUDGET 13 1~c~~11T~ ~1~ T~~ l~~'1I° ~~' :~~®~ FY2003-04 BUDGET i0 94,900 i0 36,000 0 0 0 0 ~0 130,900 .5 $ 6,719,800 ~0 $ 446,340 ~0 $ 49,500 ~0 $ 876,329 5 $ 8,091,969 3 $ 2,379,545 0 $ 1,378,180 3 $ 3,757,725 2 $ 4,334,244 2 $ 2,774,244 0 250,000 0 400,000 0 10,000 0 $ 410,000 0 $ 400,000 0 $ 500,000 9 0.1802 0 $ 500,000 D $ - $ - D $ 500,000 $ 45.00 7 $ 55.00 2003-2004 BUDGET 14 Roanoke Valley Resource Authority °II°~II~I~~~ ~I~I~ ~= 1LD~~~~ U'V' l~Y CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT OPERATIONS 11.07 5.45 9.77 26.30 46% DEBT SERVICE 8.54 4.47 6.40 19.41 34% DEPOSITS AND RESERVES 9.72 1.20 0.00 10.92 19% TOTAL 29.33 11.12 16.17 56.63 100% PERCENTAGE 52% 20% 28% 100% NOTES: Operations costs are estimated to be 67% landfill and 33% transfer station. Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail. Deposits allocated as 89% landfill, 11% transfer (includes host fees). Based on receiving a total of 142,900 tons *Additional revenue other than tipping fees allows total to be reduced to the proposed rates of: $ 45.00 per ton $ 55.00 per ton 2003-2004 BUDGET 15 ~l.J Jl ~~~~~ ~~~1L1~ '~ Roanoke Valley Resource Authority 1~ ~ Y~~ ~~f T~ ~ ~~~~ L~~ ~TION Activities Mme from it i I I I~ 2003-2004 BUDGET w~ 1 16 Roanoke Valley Resource ~~~~~~~ CODE DESCRIPTION FY02-03 FY03-04 JUSTIFICATION 3007 Contract Services $ 216,400 $ 227,000 Groundwater Monitoring Lab Analysis - 2 Events $ 35,000 Gas Monitoring Quarterly $800/Event $ 3,800 Gas System maintenance $ 28,200 Install modified Phase II gas $ 120,000 Cap Maintenance $ 20,000 Miscellaneous seeding, grading, E & S control care Road Maintenance Stone $ 20,000 3013 Professional Services $ 176,000 $ 221,000 Engineering Services Groundwater Sampling 2 Events Ca3 $13,000 $ 26,000 Groundwater Assessment $ 120,000 Flare maintenance $ 20,000 Phase II gas system design $ 25,000 Legal Services $ 20,000 Miscellaneous $ 10,000 3208 Repair and Maintenance $ 60,000 $ 70,000 Disposal of Leachate 75,000 gaI/month $ 70,000 4600 Internal Services $ 40,086 $ 59,301 Personnel Cost of Administrative Services Provided by Staff 5110 Utilities -Electricity $ 12,000 $ 6,000 Electric Service for Blower/Flare Station 5230 Telephone $ 360 $ - Telephone Service for Emergency Dialing 5302 Property Insurance $ 660 $ - Coverage for Flare Station and Associated Equipment 5850 Miscellaneous $ 1,500 $ 4,000 Miscellaneous Office Supplies, Photos, Copying, snow removal, seeding, grading etc. TOTAL $ 505,506 $ 587,301 2003-2004 BUDGET 17 ~ Roanoke Valley Resource 11~5S~lla'L°'1[°~C~'.~ March 26, 2003 RESOLUTION # RA 2003-384 A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET FOR FISCAL YEAR 2003-2004 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2003-2004 Annual Budget for the Roanoke Valley Resource Authority as set forth in the report and accompanying attachments by the Chief Executive Officer dated March 26, 2003, and submitted to this Board is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 2003- 2004 annual budget and related documents to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991, as amended. ATTEST: ~ ~~ ~~ Deb rah T. Charles RVRA Board Secretary Ms. Hyatt made a motion to approve Resolution RA 2003-384 to approve the 2003-2004 annual budget with the $3 tipping fee increase to the municipals and with the change in the transfer to reserves to move the $25,000 to the Capital Equipment from the Interim and Post Development fund. Mr. Bengtson seconded the motion. AYES: Mr. Bengston, Mr. Goodman, Ms. Green, Ms. Hyatt, Mr. Porterfield, Ms. Snyder NAYS: None ABSENT: None ACTION NO. ITEM NO. ~~_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading ofthese ordinances. The second reading and public hearing on these ordinances is scheduled for May 27, 2003 The titles of these ordinances are as follows: 1) The petition of Lighthouse Church of the Brethren to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District. 2) The petition of Balzer & Associates Inc., to Rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District. 3) The petition of Development & Design, LLC, to Rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. f1-3 STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for May 27, 2003. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1_3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney ' County of Roanoke For Staff Use Only , Community Development Date received: Received by: Planning & Zoning ~> / ~' /~ ~ ~ A lication fee: PC/BZA date: 5204 Bernard Drive '°~`~ ~ ~ ~ ~ ~, ° 3 P O Box 29800 Placards issued: BOS date: Roanoke, VA 24018-0798 ~ • 1 3 ~ ~ ~ ~ 3 (540) 772-2068 FAX (540) 776-7155 Case Number _r°,' ~©(`~ ALL APPLICANTS Check type of applicatio sled (check all that apply) Rezoning Special Use Variance Waiver Administrative Appeal Phone: ,5`-SSG'- ~ ~ 3 "~~/ ` ~ Applicants name/address w/zip 3 3 St e ~ z. Work: ~~r7- i ~ . ~) ff.. ^ ~ ~!C', ~T ~i: 1..JJ t ~~i~t7 fL [r~ 1 ~t ~~~~~~ico~ Cell #• $ i ~ ~ r~ ~~ e~ ~v~ ~ C~ l-i~a p~ L K~. - Fax No.: 2 ~ L , ~,,cr~s d Ll v l I (.•/a , Owner's name/address w/zip Phone #: Work: ~~ i„~ ,~ Fax No. #: Property Locatio/n ~ 3 rL~G~ ~ ~~'~'//v~ Magisterial District: ~:~,,,~ ~~~i w ~ . 7 7 OG ~r ~~ ~ i ~ ~ l ~N ~,~ 2 ~ $- ~~ S~ ~~ ~ ng area: ~.6,~ ~, ~, ann Community P Tax Map No.: 1 `1 ~ ~ r ~ ~ ~ Existing Zoning: ~ ~-- 'Size of parcel(s): Acres: a ~ Existing Land Use: _~~vz,~ REZONING SPECIAL USE PERNIITAND WAIVER APPLICANTS (RLSIW) Proposed Zoning: ~ ~ ' _ . ~ Proposed Land Use: ~ ~ 2 ~ (~ (,< 5 ~ ( ~~ cl~C/ j i'% S '~~- ~ ~ _ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No _ FVE APPEAL APPLICANTS (Y/W/AA) VARIANCE,.. WAIVER AND ADMINISTRAT Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to .,, rte, ......,~T tam r ATl1T RTi e rr~wr~.Tl TF ANY nF TH Is the appltcatton compie>:e: rleasc ~u~~n ,. Gu~1VJ~.s. Ai. ~.~...------ ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA Consultation ~` 8 1/2" x 11" concept plan ~~s Application Metes and bounds description Justification Water and sewer application I hereby certify that I am either the owner of the property or the owner's agent or consent of the owner. ~~ ~z ~ ~~ ~--~r SSE R/S/W V/AA Application fee Proffers, if applicable Adjoining property owners contract purchaser and am acting with the knowledge and Owner's Signature 2 1, .IUS1°IFICATION FOR REZONING, SPECIAL USE PERNQT OR WAIVER-REQUEST I Applicant L. ~ ~~~ ~ ~ ~ ~ ~ ~ ~-~- ~ r c.-~ ~~~s~ t~ I'he Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~~ `t ~ L/..,.,~ /z~L~ ~ ~4 ': ~ ~ ; -err .miry ~ i 1 ~~ ,Lh.~,.z~d2~.±-~,~ri~ '7"C~ L- ~ ea lc a--~ ~~~-~' ~.~ ~` ~~ c.,~-~ ; i 1 ~ a-e-- 4 c~ g ~~.~-~- ~~~~21C. ~a ,+~ ~-~~ ~5~ /L ~}- i ~ ~ ~ `4~2~- 5 A---1 ~--~~~,~,_,. ~ vY ~: ~ ~,,' d-y ~ ~. ~- ~ b c? tic.-J~~ L<-~'. j tom" s r[- ..~•«-..~-t,"~-S' - I V i P '~ f~ ,t/ d ~ ..s.- r ./L e ~~ ~~-@.~~o ~ t3 ~": ~ ~ '~ raj zt~'~ I, ( '~.Lcs (~ '~ C u IS {~ ) ~~t"u." ~- t ~-~-,~- I ~3 ~°~ t ~ ; ~, Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. ~ ~ ~ , `G. ~ (,.° £- ~L~ ~~~`--~ i +k 1L~ y ~ /l.A 5 N ~ ~j~ ~ c. -LLB C..'~fL ~L i Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. i s ~ g 1~,~ ~ N~~ Y.1 ~ ~ t~ -=L ,ca ~- p,~ r.:~ e-~ -t~~ ,rl= f~f~ ~ ~ ..z rc,aSf 7f ~-R~--L.~ z -- ~ d e (,~ ~s_ _~ rc..} ~ .' ~~ tt ~l3 t~ ~L S '~~ ~9/~ ~x (/~/ ~ //+ t / '~/ ~ ~~? ~ ~ "~ ~[-i `~L.z`~- ~ ~. 'T ~~ ~ ~'s~-z-7 Lc~- ; ! f J~.~s~-- L42-:- ~ /2.: ~n+'~ !. 3 CONCEPT. PLAN CHECKLIST . concept plan of the proposed project must be submitted with the application. The concept plan snatt grapmcauy uc~i~~ ul~ sand use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed - q. If project is to be phased; please show phase schedule I certify that all items required in the checklist above are complete. -~~...r .~' '' r - ~ \ Date ' ature of applicant. 6 ~~ 1 ~' i . ~ ~ ~Qm+ln '.Gone, a~ovwg .. o~gla~E aq;1o y~nq~ asnogaq~~ ' ns~ 7aamdopnaQ aAS t i ~( ei ~ a ,/ 3 .y / ~. =; ~s ~ ~~~ a~},;~ .. R ? 6 F :~ .,~// .~J `\\ ~` ~,,'` 1 ~,~ ,~ ,I iII ~I iI ~~ ~ i 7 0 ~~ F i ~ `: f 1 ,I . '~I' i i n ~ ~': ., ,i ,';- ~~~ ;~; ,~~r;~ ,; ,a ~ ;'~ ~ ~a~~~'~ :/ ~~~ ~~~ ~.~ : ~~ Fi ~~% hdL. 24.75 Ac.(D) 22.57 Ac. C ~~ ~~ ~~ _---~ - Zoning: AG3 ~~~.~ o ~ ~` Q a 18. !~ M, 48.1 Q Ac.(C) - 5.54 Ac. - 15. 7~~~ ~~a d Zoning: AG3 26. 10.00 Ac.(D) 5.37 Ac.(C) oning: AG3 ,~~~s 28. '• ~~ ?SD ~c'(0 ~. 7a.~s ~ 9 . ~6 '~c 2.28 Ac. 3.78 Ac. ~,~ 18.E \ 5.99- Ac.(D) ~~ ~~~ ~'~.~ L'F.LU HC.~I:J ~~~ Aplicants name: Liighthouse Chorch of ROANOKE COUNTY the Brethren DEPARTMENT OF Proposed Zoning: Special Use COMMUNITY DEVELOPMENT Tax Map No. 114.00-2-18.2 1.13 Ac.(D) 0.61 Ac.(C) 16< ~~8re ~s,~s ~~ ~ 2.5 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 ALL APPLICANTS T~nr Ctoff TTca Only Date received: Received by: Application fee: QG PC~•date: Placards issue ~i BOS date: ~ Case Number ~ -- ~ ®(~ Check type of application filed (check all that apply) Rezoning • •Special Use •Variance Applicants name/address w/zip ~W L.~En t A 5~"~~ f ~! e Phone: ~JZ' 958 IZ08 ~ tz.f-~fz wr TE~ G~ u2G LE ~r>~oka ~ (/,q Z{~D/~ Fax No. 7JZ - ~~ Owners name/address w/zip ~,,t (.«~j `• $wtz~~4rz q ~t~sonl Phone Ziby D~y~c~= >~~ ~,~tok$~ t/r9 2 yo ~c3 Fax No. Property Location 3~fD~a 04~DE.w ~n I Magisterial District: Cav6~~~~ Community Planning area: Crf~~«fc /quE: ~` Tax Map No.: r~j"j, jrj - D ! - ON. CEO I Existing Zoning: R- Size of parcel(s): Acres: /. ~8 I Existing Land Use: ~~~77,9G. REZONING AND SPECIAL USE PER1V17T APPLICANTS (R/5) Proposed Zoning: C ~ j Proposed Land Use: ~,,f~SidN+1L dF~~GE Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes X• No • • IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~• No IF NO, A VARIANCE IS REQUIItED FIRST If rezoning request, are conditions being proffered with this request? Yes x No VARIANCE APPLICANTS (V} Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the roperty or the owners agent or contract purchaser and am acting with the knowledge and consent of the owner. y~ i C,o.,~/1,f .e`~i r Owners Signature • JUSTIFICATION FOR REZONING OR SPECIAL USE PERMIT REQUEST Applicant ~~~ The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. l477~ti~27 Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. ~ys~ /~Kh~tb Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ~~7779E~~ JU81'IFICATION FOR VARIANCE REQUEST Applicant The Board of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below cazefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. ~~ 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. 4. The variance will not be of a substantial detriment to the adjacent properties or the chazacter of the district. CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minunum: ALL APPLICANTS / a. Applicant name and name of development b. Date, scale and north arrow ~/ c. Lot size in acres or square feet and dimensions ~/ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements ~/ h. All buildings, existing and proposed, and dimensions, floor area and heights / i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS /~ k. Existing utilities (water, sewer, storm drains) and connections at the site / 1. Any driveways, entrances/exits, curb openings and crossovers v m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections / o. Locations of all adjacent fire hydrants / p. Any proffered conditions at the site and how they are addressed '`~ q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. . ~~' ~ ~ ~~ ~~ Signature of applicant Da e a- B AND ASSOCIATES, INC. ~~ I ~~ REFLECTING TOMORROW March 20, 2003 Mr. Tim Beard Roanoke County Planner 5204 Bernard Drive Roanoke, VA 24018 RE: Ogden Road Rezoning B&A Project No. 80300021.00 Dear Mr. Beard: On behalf of Benefits Group Inc. (contract purchaser) I would like to request that 3406 Ogden Road be rezoned from R-3 to C-1. The proposed use is for professional offices. The property is located in the Colonial Avenue overlay corridor within the Cave Spring Magisterial District. The property to the north and west of this parcel is currently zoned C-1, and the property to the south and east is zoned R-3. The justification for this request is as follows. The request furthers the purposes of the zoning ordinance (section 30.3) in several ways. First of all by using the existing house and maintaining a substantial front yard area we are providing a development that is harmonious with the Colonial Avenue corridor. The request also encourages economic development and enlarges the tax base. This request also meets the C-1 office district purpose. It provides an attractive and efficient development that is in keeping with the surrounding character. It also is located next to other commercially zoned property in an area designated for transitional uses. The proposed C-1 zoning is in keeping with the land use designation of transition. This is an aesthetically pleasing development that maintains the neighborhood's character. The existing residence will be saved and the exterior residential character will be maintained. Attractive landscaping will be provided as per the County's requirements. This request conforms to the general guidelines of the Roanoke Community Plan as well as meets the intent of the Colonial Avenue corridor guidelines. • PLANNERS • ARCHfTECTS • ENGINEERS • SURVEYORS 1208 Corporate Circle • Roanoke, Virginia 24018 • (540) 772-9580 FAX (540) 772-8050 \\Roanoke-server\Worddocs12003 PROJ\80300021\Tim Beard Ltr 3-20-03.doc Ogden Road Rezoning B&A Project No. 80300021.00 Page 2 of 2 Due to topographic constraints the parking lot could not be located at the rear of the building; however, it is located to the sides and is 8 feet below the road. This should provide significant screening from view. The sign will be a monument sign in compliance with the sign ordinance and Colonial Avenue guidelines. All lighting shall be in compliance with the zoning ordinance and shall not exceed 14 feet. A twenty five foot buffer yard will be provided on the south side of the property. Traffic impacts will be minimal with five peak hour trips to start and ten peak hour trips at maximum occupancy. Sight distance has been verified and preliminarily found to be adequate. This request will have minimal if any impact on traffic, water, sewer or other utilities. It will only benefit the surrounding community by maintaining its residential character. The following proffers are offered as part of this rezoning: 1. Substantial compliance with the site plan prepared by Balzer and Associates, Inc. titled Benefits Group, Inc. Concept Plan, dated March 18, 2003. 2. The following C-1 uses shall not be allowed: A. Radio Tower B. Parking Facility C. Veterinarian Clinic Please feel free to call me with any comments or questions you may have. Respectfully Submitted: BALZER AND ASSOCIATES, INC. I)~ Sean M. Horne, CLA Project Manager SMH/bv ~~ \\Roanoke-serverlWorddocs\2003 PROJ\R0300021\Tim Beard Ltr 3-20-03.doc ~~/ ~ (1 ~~ -~ ____/ ~~ ~~ ~~ i ~ ,I ~ ~ ~I~ i 1 ~ i~i~ I,) il~ I I f I' 1 I f ! I) I I I~I A I~j. ~~( ~~,~ I . ~~~I ; 1 1 1 1 1 1 I I !(;. I i I l~IiV i I I f f! ~ I 1 f ? i• ~ I e I III. I I I ~+~( I ~~~1 ~J ~ i 1 I I ~~ ~ I 1~(!~~ ~~IIli. f llil,l Ilfl ~,~, Illij'j~ ti off(+II f(II +ff If (Ii~ll~ ~i~l ~~ f.I 1 1rll~It + Ij II II t 1il~Illiil' 11' + Ijj li r( ijll. 1 '~~ +' ~I 1111 ll+r~ ~lllr rl+l~~ rrlr / I i+11111 ~~ 1+1J11 l~l~~rl ~ ll~lj.l fl 11 I +~IiI l +III i i I I 1 ~l Z W D 0 I ~ ~ Ili I Q a 1 I f~ ~ f I I no ~ 1 I ( V I d~ ~ 1 I~ J % ~ V, r~N~ ' ~ 1 =~ / , (.i / 1 ~~~ : , :. ' • -g ~ / ~ ? ° / ,. / .` .. / , ,j r, .. 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I l(/ //`/ // 1 j~ ~~ ~ ~ ~ ~ / /~ ~-~- ~~ ./ ~/ ~/ ~~ / So~~s*// ~~ I..i~ ~ Q O ~ W ~~ ~= o w~ Z o W ~ m OQ o~ ~o T ~ N ~~ J ~W U X ~ H 0- o ° ~ o '~oM RO ~~~ ~Qz ~ ~c-~ a es h a s~ _~ :~ .~ f .~M.io K~~c ~~ 9 ~` ~ ~ v 1 ti ,~ ~ ~ ~~ ~ ~ ~ o ~ •~ ~'' i ~ ~~ V `, 'q // tt `~ -b ~ , .,~. c.~ s ~tr_ ~ 0 ~ I •O~ %~ l~ 4~ 4 ..:_ ~ "~' ~` ~ ~ ~ '. ~~ 4 ,' b !~ ~ ~' ~ ~ a ti e~ ~+ : L ~~, 3 r ,• .r ~~7. ,• ;~ .r s1 ~~~~~ ~' ~ ~.' a ~,,~ ,~ yw ~ , ~~ z ~_~ ;. __ ~'~ =i~ ~ 1 ~~ ~ ~ • ~~ a ,, ,y. ~ ~I -Q~ X '~ L y £~ 0. ~ Z ye;~ _~,- o -~ .~ ~~ , ~~~'~ ~~~~ .~ ,~ ~ , ~~. ~~~` q' ~;~ • r' „ ~ ~ ' ,~ ~~ ,~ a' ~~ r ~~lfa NORTH ti .~ N ~~ VO ~• - ~" Z- C1-C 2.08 Ac. 1. Ogden Rd. :~ .7517 ~ .523 1.90 Ac. D _ 2• - ~.oe Ac. c ,} 3. Z- C1 Z- R4 _ G 0 ~ ~.._ i T,r. ~ ~. f / ~4 f f J `j r °.` f! ____._ -,.., a ~~ 20. 73.74 Ae. ~~ d~• ,, ,~`~ 7 '27 .~.~8 ~~ _._~ j ~,_ . „i3r5 ...._.........,..... .x3rs ,~.~ ,,. \, r TS.. . r,, f. ._ f y ~'~..J ,F< l ,.. ~r. ;~ 3JY4 8. ;^ e', ROANOKE COUNTY Applicants Name: Balzer & Associates Inc DEPARTMENT OF Zoning: Existing R3, Proposed C1 COMMUNITY DEVELOPMENT Tax Map No. 77.15-1-4 ~ J Z- R3 5. County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540} 772-2068 FAX (540) 776-7155 ALL APPLICANTS Check type of application filed (check all that apply) Rezoning Special Use Variance Waiver Administrative Appeal Phone: 890-0035 Applicants name/address w/zip Development & Design, LLC Work: 890-6025 Cell#' 330-9783 or 9782 1134 Butterfly Lane : 890-8852 Fax No . Vinton, VA 24179 Phone #: 890-0035 Owner's name/address w/zip Development & Design, LLC Work: 890-6025 1134 Butterfly Lane Fax No. #: 330-9783 or 9782 Vinton, VA 24179 Property Location Magisterial District: Vinton 1400 Hardy Road Vinton, VA 24179 Community Planning area: Tax Map No.: 061.18-02-24 Existing Zoning: R-1 .iize of parcel(s): Acres: 4.842 Existing Land Use: REZO'.NING SPECIAL USE PERNfITAND WAIVER APPLICANTS (R/S/y~ Proposed Zoning: Multifamily - R3 Proposed Land Use: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIItST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE, WAIVER AND AD~YII.'VISTRATlVE APPEAL APPLICANTS (V/W/AA) , Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to .,. t,, ....,.,,.T ~xT, r r ,.Tnm u~ ~ rrTPTFiI TF e NV t~F -3 THESE Is the application complete`? Please cnecx a enctosea. t~rri,i~.H~w~. +.,...L ~..~a ~.~ •-~----- _~~ __ ___._ __ __ ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/SIW V/AA Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. (~, . ~ `J Owner's Signature 2 For Staff Use Only .. ' Z ~ O „~~ YINI9NU `A1Nf100 3~IONV021 I I ~ I O ~~ ~j ~~ 9NIONVI .ldMN3321J ~ .~ ~ ~ a ~°~ $ ~ ~ Ntlld 1 d30N00 w~ ~ ]I .+~' a«,~ ~ ~ ~ a~~ ~~ ~"~ ~Y ~ J ~~ d ~)~i ~N ~ 4 T 8 ~y F 8 b ~ L T ' a _ T w ~_ Y ~ ~~ ~. ~^ ~~ r .~ 1 I~ ~~ ~ ~ a ~ ~s ' ~ ~ ~~ 3s 'il I ~~ 8 ~~a ~ ,. ,~~ 1 $ a 4 ~'~ ~-----~ =~~ ~~~~ :.! ~i ~ ~ f3 i e~,~~,k ~ ~~. ~~ ,~~ ,~?' ~~ ~~ ~ '~r'ry tee' : \ 'Zr'e~ 1 - ~ , ` y~~'~ ' ~• bb $•a F ~ e d !b -yj A / ~ /1 ~~ It 3~ a s~ . .a~~ ~ ~ I ~ a a 7 ~~ ~~ ~~qq i; j8o d~ ~~~,` ~ e C~ /~ \ ~ 'r~• is s '~ ~, ~ ~ ~ ~ ~ / ;ut $~~ ~~ ~~ ~C n eP S ~ i ~'rY~'~=a?~ b0~ ~e~ • a F ~n ~ g ~ ~a u 9~ =Y ~y„~.r '. .Std W _~~~ t^ F ~ N O s Yf ~g.9 E ~ $$ , A ~ q= 7 ~ . g ~ 88 [ ggi n N o ~ ab mp~pp O~ V ~ ~a s Y M w h ( O~~ m ~+ b ~\ 5~ g o y~ ~ N 42'4Y_~t'N ~ ~ . `~~~~ \` ~ ~- Zg ~ _ (7 C7 e _ O = Z ° ~ ~ ~(~ Q &~ 0o a ~~r~ ~ n ZJ ~ oi QW°~y~Z`~ ~ ` ~~ `h~ ~ O N 8 O ~ Z ~3 cW=g~~~ C.J W W Z ~ `d ~ O F ~ W ~~ W s ~ ~° ~ so; a ~ ~ Z Q O OC $ rya F~ JUS'1`1FiCATIOi~i FOR REZOi~'Ti~"G. SPEGI?,L UBE.PERiVIIT OR ~':~~P ~Ql-'EST , i n LLC ~-/ Applicant Development & Des g , I'he Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The project is zoned R-1 and the proposed change is to R-3 in order to make best use of the site. Approximately 30~ of the site is in the flood plain or floodway and the higher density allowed by R-3 will enable Petitioner to make better use of the available land. Please explain how the project conforms to the general guidelines and polictes contameu m sic Plan. County The site identified on the Roanoke County Community Plan as "Development." Petitioner intends to build a townhome/patio home project that will cluster the residences and leave a large conservation/greenway area along Wolf creek. This is consistent with the residential uses identified for "Development Areas." Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue. The density contemplated by Petitioner is significantly less than could be built on the site. Therefore, while there will be increased use of resources in the area the Community Plan contemplates residential development and recent improvemen by VDOT to Hardy Road should adequately accommodate the proposed project. 3 Address of Subject Property: Tax Map No.: Applicant's Name: PROFER PROFFERS 1400 Hardy Road, Vinton, VA 24179 061.18-02-24 Development & Design, LLC 1134 Butterfly Lane Vinton, VA 24179 The undersigned owner does hereby proffer the following conditions in connection with the rezoning request: 1. Petitioner offers the attached concept plan as its proposed use of the site, showing 18 lots with a density of 3.93 lots per acre based on a total acreage of 4.83 acres. Approximately 1.46 acres is located within the 100 year flood plain, leaving a useable area of 3.37 acres. 2. Petitioner profers the area along Wolf Creels containing 1.46 acres as a green space/conservation area that will not be developed but held out as an amenity for the residents of this development with the possibility of dedicating all or a portion of the area as part of the Greenway Trails system Applicant: Owner: DEVELOPMENT & DESIGN, LLC By: d r"~ Its: 'Vy~G- ---~ ~''- DEVELOPMENT & DESIGN, LLC By: ~ . Its: v1c~-- F3 s G.07 At a~c~ Rsc ~ N RTH - ,~ - ~, - ~„ ~B, _ /I__ ~,~ u ROANOKE COUNTY Applicants Name:Devetopment & Design, LLC DEPARTMENT OF Zoning: Rezoning (R-1) COMMUNITY DEVELOPMENT Proposed Zoning: R3 Tax Map No. 61.18-2-24 F3 t ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: First reading of an ordinance approving a residential lease at the Roanoke County Center for Research and Technology. SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge ~ Jk County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Board of Supervisors acquired four dwellings as part of the transaction for the property for the Center for Research and Technology (CRT). Three of the houses have been demolished, but the fourth house, a log cabin, has been rented out until recently. The cabin is located on Glenvar Heights Boulevard, at the far southeast corner of the property, and the area behind it provides access to the CRT site in case of emergency. Since the last tenant moved out, there has been evidence of poaching activity on the CRT site, as well as a break-in at the cabin. Staff believes that it is important to keep the cabin occupied, which will increase security at the back entrance of the property. The cabin was advertised for rent in the Roanoke Times and applications were reviewed by staff in the General Services Department. Based on a variety of factors including rental and employment history, ability to maintain the surrounding grounds, and number of occupants, staff recommends that the cabin be leased to Clint and Sandy Lawrence. In order to maintain upkeep at the cabin, the rental income in the past has been placed in a special fund. This has worked well, and the fund was recently used to prepare the house for new occupants. Because the well may have to be replaced in the near future and a connection made to County sewer, staff recommends that this funding mechanism be continued. ~-1 FISCAL IMPACT: The cabin will rent for $600/month or $7,200/year. This money will replenish the maintenance account for the facility and provide for future needs. STAFF RECOMMENDATION: Staff recommends that the Board approve this first reading of the ordinance renting the log cabin at CRT to Clint and Sandy Lawrence and place it for second reading on May 13, 2003. G-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 ORDINANCE APPROVING THE RESIDENTIAL LEASE TO CLINT AND SANDY LAWRENCE OF THE LOG CABIN LYING GENERALLY IN THE SOUTHEAST CORNER OF THE ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY PROPERTY (TAX MAP NO. 54.00-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County is the owner of a tract of land containing 457.60 acres, and being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No.54.00-1-2, which is being developed for economic development purposes as the Roanoke County Center for Research and Technology; and, WHEREAS, by Ordinance 031098-7, the Board of Supervisors authorized the continued rental of the three residences on the property until such time as construction would begin and require termination; and WHEREAS, the leases for 5365 Glenmary Drive and 5393 Glenmary Drive were terminated by the County, effective November 1, 1999, to permit commencement of construction and, WHEREAS, the log cabin at 4958 Glenmary Drive had been rented until recently; and WHEREAS, it would serve the public interest for the County to have the log cabin occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the 1 G-~ acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on April 22, 2003; and the second reading was held on May 13, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Clint and Sandy Lawrence for the log cabin residence having the address of 4958 Glenvar Heights Boulevard, from June 1, 2003, to May 31, 2004, thereafter continuing on a month to month basis, for a monthly rental of $600.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO. ITEM NO. Z ~ - a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge f'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. COMMISSION FAR SENIOR AND CHALLENGED CITIZENS (Appointed by District) Marie Papp, representing the Hollins District, has resigned from the Commission. Members of the commission are looking for a citizen to fill this vacancy and will make a recommendation. There is no term limit for this appointment. 2. LIBRARY BOARD (Appointed by District) Mr. David Smith, who represented the Windsor Hills Magisterial District, recently resigned. Mr. Smith passed away on April 10, 2003. This four-year term will expire December 31, 2003. J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION 042203-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 22, 2003 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes -April 8, 2003 2. Ratification of appointment to the League of Older Americans Advisory Board and confirmation of appointment to the League of Older Americans Advisory Council 3. Resolution of appreciation upon the retirement of Thomas C. Fuqua, Fire & Rescue Department, aftertwenty-six years of service 4. Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance 5. Request to accept and appropriate E-rate reimbursements in the amount of $47,478 6. Request to accept and appropriate regional technology education grant in the amount of $636,563 7. Request to accept Winnbrook Drive and Winnbrook Court into the State Secondary System 8. Request for approval of 1998 Utility Billing bad debt write-off 9. Request to amend the Secondary System Six-Year Construction Plan for fiscal year 2003 through 2009 and the allocation of funds for fiscal year 2003-2004. 1 10. Acceptance of donation of variable width water line easement from Rapidan Mill Works. That the Clerk to the Board is hereby authorized .and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: .None A COPY TESTE: `,/ • ~. Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Richard Burch, Chief, Fire & Rescue Joe Sgroi, Director, Human Resources Rebecca Owens, Director, Finance Dr. Jane James, Director of Technology Dr Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Geraldine B. Barber, Assistant Director of Finance Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 ~s April 8, 2003 291 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 8, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of April, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by Reverend Bruce Tuttle, Cave Spring United Methodist Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS April 8, 2003 293 A-040803-1 Ms. Simpson stated that Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3) which currently employs five full time staff members. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The County's representatives on this committee are Supervisor Altizer and Dan O'Donnell, Assistant County Administrator. The operational budget for RVTV is provided by the three governments based on the proportion of Cox customers located in each jurisdiction. Ms. Simpson indicated that the governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. In addition, cable television staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. Ms. Simpson reported that during 2002-2003, RVTV produced 51 videos and television shows and covered 24 live Board meetings for the County. She also provided the following examples of RVTV productions: ADA, It's Good for Business and Roanoke County Schools -Specialty Centers. RVTV monthly television shows include: Roanoke County Today, which highlights local government issues and events, and Accent Excellence, for the Roanoke County School System. During the past year, video production has increased by 11 %. The approximate rate for video production in the private sector is $1,000 per finished minute. RVTV produced a total of 102 video April 8, 2003 2g5 construction, maintenance, and improvement to primary and secondary roads in the state's highway system. The Commonwealth of Virginia provides $15,000,000 for the matching program and limits localities to $500,000 each. The amount of funding received fluctuates depending on the number of localities participating in the program. The Revenue Sharing Program for FY 2003-2004 contains 34 projects totaling $1 million in construction improvements. Mr. Covey reported that County and VDOT staff presented these projects with maps and justifications for inclusion in the Revenue Sharing Program for FY 2003- 2004 at the February 25, 2003 Board of Supervisors work session. No requests to modify or change the priority list have been received, and staff is now requesting the Board to approve the priority list for the FY 2003-2004 Revenue Sharing Program. Supervisor Minnix questioned whether staff had any assurance that the state would be able to match the $500,000 given the current budget situation. Mr. Covey reported that it was his understanding that funding had been allocated for this program. In response to a question from Supervisor McNamara, Mr. Covey reported that the 4-way intersection at Indian Grave Road was not included in the 2003-2004 revenue sharing projects. Supervisor Minnix moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara April 8, 2003 297 There was no discussion on this matter. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 040803-3 APPROVAL AND ADOPTION OF THE SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2003-2009 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2003-2004. WHEREAS, a public hearing was held on March 25, 2003 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2003-2009; and the adoption of the funding for Fiscal Years 2003-2004; and WHEREAS, the Board of Supervisors does hereby approve the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2003-2009 and allocations for Fiscal Years 2003-2004 as set out on the attached Secondary System Construction program. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Secondary Road System Six year Construction Plan for Roanoke County for Fiscal Years 2003-2009 by the Clerk to the Board. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance extending the franchise of Cox Cable to operate a cable television system in Roanoke County April 8, 2003 299 due to an error made by the developer at the time the foundation was poured. Staff has met with the Utility Department and they have no objections to the vacation. There was no discussion on this matter. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for April 22, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Article III, Sewer Use Standards, Chapter 18 of the Roanoke County Code of 1985. (Gary Robertson, Utility Director) 0-040803-4 Mr. Robertson reported that there have been no changes in this matter since the first reading which was held on March 27, 2003. There was no discussion on this matter and no citizens were present to speak. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None April 8, 2003 301 (d) Each sampling chamber shall contain a Parshall flume, accurate weir or similar device, with a recording and totalizing register for measurement of the liquid quantity; or the metered water supply to the industrial plant may be used as the liquid quantity, where it is substantiated that the metered water supply and waste quantities are approximately the same, or where a measurable adjustment can be made in the metered supply to determine the liquid quantity. (e) , Composite samples shall consist of samples taken at least every hour for the time period required by the facility's permit using flow proportional or timed composite sample collection metohods. Such samples shall be properly refrigerated. For oil and grease, pH, phenols, cyanide, volatile toxic organic and other appropriate pollutants, property grab sampling shall be performed. Such sampling shall be repeated on as many days as necessary to insure representative quantities for the entire reporting period. Industrial plants with wide fluctuations in quantities of wastes shall provide an automatic sampler paced automatically by the flow-measuring device. (f) Minimum requirements for representative quantities under this section shall include reevaluation during each twelve (12) month period. The determination of representative quantities shall include not less than seven (7) consecutive days of twenty-four (24) hour composite samplings, taken during periods of normal operation, together with acceptable flow measurements. The frequency of sampling, sampling chamber, metering device, sampling methods and analyses of samples shall be subject, at any time, to inspection and verification by the county. Sampling and measuring facilities shall be such as to provide safe access for authorized personnel of the county for making such inspection and verification. (g) Plans for sampling chambers, with their locations shown on a site plan, shall be submitted to the county for approval. (h) All owners of facilities governed by this section shall also comply with any applicable monitoring requirements and regulations established by the control authority which are hereby incorporated by reference. (i) All owners of facilities governed by this article shall comply with the applicable requirements of 40 C.F.R. 403.12, as amended, which is incorporated by reference herein, as amended including, without limitation, the signatory, certification and record keeping requirements of 40 C.F.R. 403.12(c), (d), (i), and (I). All records shall be retained for a minimum of three (3) years and this retention period shall be extended during litigation or upon request of the control authority. (j) Sampling for discharge limit compliance shall be taken at the sampling chamber without any dilution factor except for properly classified categorical or significant users. April 8, 2003 303 WHEREAS, the County of Roanoke owns a certain well lot which its Utility Department is desirous of putting into service for the County's water system; and WHEREAS, prior to issuing a permit for the operation of any well lot by a locality, the Department of Health requires that said lot be dedicated exclusively for use as a well lot and not for human habitation or other activity which might pose a danger of contamination to that source of water. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the dedication of the hereinafter-described real estate was held on March 25, 2003. A second reading on this matter was held on April 8, 2003. 2. That the dedication of the following well lot exclusively for water supply use and to the exclusion of human habitation or other sources of contamination is hereby authorized and approved: 0.230 acres in Whispering Pines Park situated along Absalom Smith Road (VA Secondary Route 912) Catawba Magisterial District as shown on the attached plat (Exhibit A). 3. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the dedication of this well lot, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: APPOINTMENTS 1. League of Older Americans Advisory Board Supervisor Flora requested that the Board ratify the appointment of Linda Manns. 2. League of Older Americans Advisory Council Supervisor Flora nominated Beverly Eyerly to serve an additional one-year term expiring March 9, 2004. IN RE: CONSENT AGENDA April 8, 2003 305 motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -February 20023 6. Statement of the Treasurer's Accountability der Investment and Portfolio Policy as of February 28, 2003 7. Clean Valley Council 8. Proclamation signed ~ the Chairman 9. Report from VDOT of changes to the secondary road system in March 2003 IN RE: CLOSED MEETING At 3:41 p.m., Supervisor McNamara moved to go into Closed Meeting pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel with respect to pending litigation, namely Roanoke County vs. General Electric (Dixie Caverns Landfill); Section 2.2-3711 A (3) discussion regarding the disposition of the County's interest in certain publicly held real estate, namely Western Hills well lot; Section 2.2-3711 A (7) consultation with legal counsel pertaining to specific legal April 8, 2003 3~7 It was the consensus of the Board that staff should continue to refine this process and if legislative changes are deemed necessary, the matter will be brought back to the Board. 2. Work session to finalize fiscal year 2003-2004 budget. (Brent Robertson, Budget Director) The work session was held from 4:49 p.m. until 5:03 p.m. and was presented by Mr. Robertson. Mr. Robertson stated that the proposed budget for fiscal year 2003-2004 would be presented to the Board at the meeting on April 22, 2003. The first reading of the budget appropriation ordinance will be held on May 13, 2003 and the second reading on May 27, 2003. He then reviewed the Sources and Uses Statement shown below: April 8, 2003 309 3. Work session to discuss public safety/dispatch facility planning and Public Private Education Facilities and Infrastructure Act process. (Dan O'Donnell, Assistant County Administrator; Paul Mahoney, County Attorney) The work session was held from 5:03 p.m, until 5:23 p.m. and was presented by Mr. O'Donnell and Mr. Mahoney. Mr. O'Donnell and Mr. Mahoney briefed the Board on a request by Northrop-Grumman to submit adesign-build proposal to the County under the Public Private Education Facilities Infrastructure Act of 2002 .(PPEA) for construction of a new public safety center. Mr. O'Donnell stated that the increase in cell phone traffic, insufficiency of the space for Information Technology, and the condition of the facility overall have necessitated the consideration of a new public safety facility. He stated that the PPEA process would provide planning and a needs analysis study at no cost to the County. Northrup-Grumman, a large information technology systems firm, recently approached County staff to inquire about the possibility of submitting adesign-build proposal under the PPEA legislation. Mr. O'Donnell stated that Northrop-Grumman had recently merged with TRW Communications, Inc., which had previously been a major contractor for public safety communications systems, and that one of the goals of the merged entity is to bring advanced communications technology and military security technology to state and local governments to bolster the Homeland Security efforts now taking April 8, 2003 311 It was the consensus of the Board to allow staff to proceed with this process, and Mr. O'Donnell indicated that Northrop-Grumman would make a presentation to the Board in May 2003. IN RE: CLOSED MEETING The closed meeting was held from 3:45 p.m. until 4:10 p.m. IN RE: CERTIFICATION RESOLUTION R-040803-7 At 7:02 p.m., Supervisor McNamara moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 040803-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Supervisor McNamara moved to adopt the Certification Resolution. The motion carried by the following recorded vote: April 8, 2003 313 Tamalyn Tanis, Coach; Dave Tanis, Assistant Coach; and members of the team. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 040803-8 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Volleyball Team won the State Group AA Championship on March 1, 2003, with victories over Fauquier High School of 15-0 and 15-3; and WHEREAS, the Knights won the Blue Ridge District and Region III Championships and finished the season with a perfect record of 29 wins and 0 losses; and WHEREAS, Courtney Fitzpatrick was named First Team All-State and Group AA Player of the Year by the Virginia High School Coaches Association and Sarah Lyon was named Second Team All-State; and WHEREAS, the Knights are coached by Tamalyn Tanis, who was selected Coach of the Year for the State, Region and District, and Assistant Coaches Mark Tanis, Lindsay Cannon and Kim Martinez. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM: Avelyn Austin, Melissa Berry, Courtney Fitzpatrick, Ashley Greene, Emily Harvey, Megan Horan, Claire Kerr, Sarah Lyon, Katie Morrison, Susan Rodgers, Andrea Secrist, and Brittany Vascik for their athletic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None April 8, 2003 315 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 5. Certificate of recognition to Jennifer Beury, Hidden Valley Hiqh School, for placing first in the 3200 meter Group AA State Championship Chairman McNamara presented the certificate to Ms. Beury. Also present were Dr. Linda Weber, Superintendent of Schools; Bret Matthews, Coach; and Ms. Beury's parents. 6. Certificate of recognition to Jon Copper, Northside Hiqh School, for being named First Team All-State in Group AA football Chairman McNamara presented the certificate to Mr. Copper. Also present were Supervisor Flora; Dr. Linda Weber, Superintendent; Jim Hickam, Coach; Allen Journell, Principal, and Mr. Copper's family. IN RE: ABSENCE Supervisor Minnix left the meeting at 7:48 p.m. IN RE: FUNDING REQUESTS FOR FISCAL YEAR 2003-2004 BUDGET 1. Cultural and tourism agencies Chairman McNamara advised that this time has been set aside for cultural and tourism agencies to submit funding requests to the Board for the 2003-2004 budget. He noted that agencies will be called upon to speak in reverse alphabetical April 8, 2003 317 Society of Virginia; (30) Elizabeth Bower, Arts Council of the Blue Ridge; (31) Susannah Koerber, Art Museum of Western Virginia. IN RE: RETURN Supervisor Minnix returned to the meeting at 8:44 p.m. IN RE: NEW BUSINESS 1. Request by contractor to rescind the 3-way intersection and approve the 4-way intersection and signal light improvement at Indian Grave Road. (Elmer C. Hodge, County Administrator; Arnold Covey, Director of Community Development) Mr. Hodge reported that this item is a request from Allegheny Construction to approve the 4-way intersection at Indian Grave Road. He noted that there have been ongoing safety concerns at this intersection which handles traffic from Clearbrook School, Clearbrook Fire & Rescue Station, a County park, residential areas, and doctor's offices. The project was submitted for bid as two alternatives: 3-way and 4- way. The 3-way intersection would address the safety concerns, whereas the 4-way intersection would address the safety concerns as well as provide for future economic development at the intersection. On March 11, 2003, the Board approved the 3-way intersection, due in part to the fact that the County had been unsuccessful in securing the necessary easements and rights-of-ways from the surrounding property owners. Mr. Hodge stated that County staff met with Allegheny Construction on March 19 to discuss the 3-way project. Allegheny Construction Company stated that they preferred April 8, 2003 319 way intersection. He stated that funding has been appropriated for this alternative as follows: (a) The bid for the 3-way intersection is a total cost of $510,890. (b) Reaffirming the previous appropriations for this project. Supervisor McNamara stated that Item (e) is an action to rescind a vote of the Board. He indicated that it was his understanding that a vote to rescind requires a two-thirds vote without previous announcement (4 out of 5 Board members). Mr. Mahoney stated that the Board's ordinance establishing rules of procedure, Section 2-115 (g), only indicates that the Board may rescind a previous action regardless of the time that has elapsed. Supervisor McNamara stated that if there were no comments by the Board, he would recommend placing this item on the agenda for the April 22 meeting. Supervisor Minnix stated that he appreciates the Board's action in approving the 3-way intersection which improves safety in this area. He indicated that he feels there is an opportunity now for the Board to open this land for future economic development. He noted that Vine and Branch, as well as Dr. Resk, have agreed to donate easements. In addition, the landowners are willing to contribute up to $150,000 to this project. He stated that in the future, the cost for these improvements could be double the expense that currently exists. He encouraged the Board to consider the 4- way alternative which will better plan for the future and establish the opportunity for businesses to develop in this area now. April 8, 2003 321 reimbursement. Mr. Covey stated that there is approximately a $100,000 difference for the 4-way intersection. Supervisor Altizer stated that when the Division of Motor Vehicles (DMV) planned to locate at this intersection, the County was prepared to proceed with a 4-way intersection at this site. He noted that the only differences that exist today are the donation of $150,000 from citizens and the donation of land, both of which did not exist at that time. He stated that the only other difference was that economic development was already in place. He indicated that the County is in a better position now to proceed with this project, and he encouraged the Board to support the 4-way intersection at tonight's meeting. He stated that the Board should not be short-sighted, and indicated that the future development and income derived from this investment make the project worthwhile. Supervisor Flora questioned what the amount of private contributions were at the time the County was considering the project with DMV. Mr. Hodge stated that he recalled that the contractor had built in approximately $150,000 to handle easements and rights-of-ways, but this was prior to having a bid on the project. The contractor was the one assigned to build DMV and did not handle the road construction. The County was handling the design and engineering of the road construction, which was not complete at that time, with Hayes, Seay, Mattern &Mattern. The contractor was estimating the cost of the road construction as well as his own costs. The contractor's April 8, 2003 323 $450,000 in revenue sharing from both the County and DMV. There was also an appropriation of $300,000 from the County as well as the developer. The total project cost fora 4-way intersection at that time was $1.05 million. He stated that the thought at that time was that DMV would be a strong attraction for future development. He stated that this situation no longer exists. He indicated that it will cost $510,000 to build a 3-way intersection and $1.3 million fora 4-way intersection. He stated that this will be $800,000 in taxpayer money whether it comes from Roanoke County or VDOT. He stated that the VDOT reimbursement is for road construction anywhere within Roanoke County. He stated that the only change from the prior meeting's discussion is the contribution of $150,000 from the landowners. He indicated that the 3-way intersection will cost $320,000 of direct County taxpayer funds ($510,000 - $190,000). He indicated that the direct County contribution fora 4-way intersection is approximately $800,000. He suggested that the information concerning VDOT reimbursements is not being interpreted accurately. He stated that the Board does not fully comprehend how the flow of funds will occur. Supervisor Minnix stated that in light of the discussion, he would withdraw his motion and requested a work session on this matter at the next meeting. Mr. Hodge requested that the Board proceed with a work session at the next meeting followed by an action item. Supervisor Church asked Mr. Covey to comment on the accuracy of Chairman McNamara's comments regarding the financing for this project. He stated April 8, 2003 325 members. (2) The Board can vote to adjourn to a special meeting for a stated purpose and no other business can be transacted at the meeting that was not stated in the notice. It was the consensus of the Board to adjourn to a special meeting on Tuesday, Aprit 15 at 5:00 p.m. at the Roanoke County Administration Building, 4th floor training room, for purpose of a work session and action item pertaining to intersection improvements at Indian Grave Road and Route 220. IN RE: PUBLIC HEARINGS AND SECOND READINGS 1. Second reading of an ordinance enacting Section 2-8. Booking Fee for Individuals Incarcerated in the Roanoke County Jail. of the Roanoke County Code to authorize a $25.00 booking fee for administrative processing of prisoners into the Roanoke County fail. (Brent Robertson, Budget Director) n_ndnun~_~ n There was no discussion on this matter and there were no citizens present to speak. Supervisor Flora moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 040803-10 ENACTING SEC. 2-8. BOOKING FEE FOR INDIVIDUALS INCARCERATED IN THE ROANOKE COUNTY JAIL. OF April 8, 2003 327 County courts to fund courthouse security personnel. (Brent Robertson, Budget Director) 0-040803-11 There was no discussion on this matter and no citizens were present to speak. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 040803-11 ENACTING SEC. 2-9. COURT COSTS FOR COURTHOUSE SECURITY. OF THE ROANOKE COUNTY CODE TO AUTHORIZE A $ 5.00 COURT COST FOR INDIVIDUALS CONVICTED IN ROANOKE COUNTY COURTS TO FUND COURTHOUSE SECURITY PERSONNEL WHEREAS, Section 53.1-120, of the Code of Virginia authorizes local governing bodies to impose and collect a fee of Five Dollars ($5.00) to be used by localities to provide funding for courthouse security personnel; and WHEREAS, the Sheriff of Roanoke County desires to begin the implementation of this Courthouse Security Fee which will be collected by the various Clerks of the Courts as a court cost in all cases involving conviction for violation of any statute or ordinance in these courts and be deposited to the account of the Treasurer of Roanoke County to be used to defray the costs of providing deputies for security in the Roanoke County Courthouse; and, WHEREAS, the first reading and public hearing of this ordinance was held on March 25, 2003 and the second reading was held on April 8, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 2-9. Court Costs for Courthouse Security, of Article I. In General, of Chapter 2, ADMINISTRATION, of the Roanoke County Code be enacted as follows: Sec. 2-9. Court Costs for Courthouse Security. The Clerks of the District and Circuit Courts of fhe County of Roanoke, respectively shall assess and collect fhe April 8, 2003 329 additional meeting was necessary was because Chairman McNamara stated he did not have sufficient information on which to base a decision at this meeting. Mr. Church: (1 } He voiced his disagreement with Chairman McNamara's comments and stated that the Board members should be flexible enough to make changes when necessary. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 10:16 p.m. until Tuesday, April 15, 2003, at 5:00 p.m. for purpose of a work session and action item pertaining to intersection improvements at Indian Grave Road and Route 220. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph P. McNamara Chairman s l ACTION NO. A-042203-4.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Ratification of appointment to the League of Older Americans Advisory Board and confirmation of appointment to the League of Older Americans Advisory Council SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. LEAGUE OF OLDER AMERICANS ADVISORY BOARD At the April 8, 2003 meeting, Supervisor Flora requested that the Board ratify the appointment of Linda Manns who has been elected by the League of Older Americans. This three-year term will expire March 31, 2006. 2. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL At the April 8, 2003 meeting, Supervisor Flora nominated Beverly Eyerly to serve an additional one-year term. This term will expire on March 31.2004. STAFF RECOMMENDATION: It is recommended that the above appointment to the League of OlderAmericans Advisory Board be ratified and that the appointment to the League of Older Americans Advisory Council be confirmed. .. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File League of Older Americans Advisory Board File League of Older Americans Advisory Council File ' ,. i _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION 042203-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF THOMAS C. FUQUA, FIRE & RESCUE DEPARTMENT WHEREAS, Thomas C. Fuqua was employed by Roanoke County on May 5,1977, as a Firefighter, and also served as Lieutenant, Acting Fire Coordinator, Coordinator of Fire & Emergency Services, Chief of Fire & Rescue Department, Deputy Chief -Operations; Battalion Chief -Training; Battalion Chief -Operations; and WHEREAS, Battalion Chief Fuqua will retire from Roanoke Countyon May 1, 2003, after twenty-six years of service; and WHEREAS, Battalion Chief Fuqua has represented the County and served his community with his active leadership and involvement in many worthwhile endeavors including: • Served as President, First Vice President, and Second Vice President of the State Fire Chief's Association of Virginia • Served as President of the North Roanoke Rotary Club • Received the Paul Harris Fellow Award, the highest award from the Rotary Club which is presented for Service Above Self • Served on the Financial Assistance Review Committee of the Emergency Medical Services Governor's Advisory Board for six years • Appointed as an Adjunct Instructor for the National Fire Academy in 1999 • Appointed by Governor Jim Gilmore to the Virginia Fire Services Board in October, 2000 WHEREAS, Battalion Chief Fuqua has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life and safety for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke 1 .,~ County to THOMAS C. FUQUA for twenty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: w ~ov.-- Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Chief Richard Burch, Fire & Rescue Joe Sgroi, Director, Human Resources 2 ACTION NO. ITEM NO. ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Resolution of appreciation upon the retirement of Thomas C. Fuqua, Fire & Rescue Department, after twenty-six years of service APPROVED BY: Elmer C. Hodge tr/~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Battalion Chief Fuqua will retire from the County on May 1, 2003, after twenty-six years of service in the Roanoke County Fire & Rescue Department. This resolution was presented to him at his retirement dinner on Friday, April 18th. The Fire & Rescue Department also hosted a retirement celebration on April 21, 2003, at the Public Safety Building. STAFF RECOMMENDATION It is recommended that the Board adopt the attached resolution. w } AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF THOMAS C. FUQUA, FIRE & RESCUE DEPARTMENT WHEREAS, Thomas C. Fuqua was employed by Roanoke County on May 5, 1977, as a Firefighter, and also served as Lieutenant, Acting Fire Coordinator, Coordinator of Fire & Emergency Services, Chief of Fire & Rescue Department, Deputy Chief -Operations; Battalion Chief -Training; Battalion Chief -Operations; and WHEREAS, Battalion Chief Fuqua will retire from Roanoke County on May 1, 2003, after twenty-six years of service; and WHEREAS, Battalion Chief Fuqua has represented the County and served his community with his active leadership and involvement in many worthwhile endeavors including: • Served as President, First Vice President, and Second Vice President of the State Fire Chief's Association of Virginia • Served as President of the North Roanoke Rotary Club • Received the Paul Harris Fellow Award, the highest award from the Rotary Club which is presented for Service Above Self • Served on the Financial Assistance Review Committee of the Emergency Medical Services Governor's Advisory Board for six years • Appointed as an Adjunct Instructor for the National Fire Academy in 1999 • Appointed by Governor Jim Gilmore to the Virginia Fire Services Board in October, 2000 WHEREAS, Battalion Chief Fuqua has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life and safety for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke 1 County to THOMAS C. FUQUA for twenty-six years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~, 2 ~w ACTION NO. A-042203-4.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance SUBMITTED BY: APPROVED BY: Richard E. Burch Fire/Rescue Chief Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Fire and Rescue Department received a partial funding grant in the amount of $32,409.50 from the Virginia Department of Health to purchase an ambulance. The grant funds will be used to replace the oldest ambulance in the fleet, which is housed at the Clearbrook Station. The current ambulance will not meet new stringent regulations the Department of Health is implementing in the coming year (2004). This grant was written with the support of Roanoke City for the joint station at Clearbrook. Acceptance of the grant will allow for the relocation of an ambulance to the Catawba Station which will be staffed in Fall 2003. FISCAL IMPACT: The Fire and Rescue Department has funded the remainder of the balance with existing funds. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $32,409.50 from the Virginia Department of Health, Office of Emergency Medical Services i to the Fire and Rescue Department for future purchase of an ambulance. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Richard Burch, Chief, Fire & Rescue Rebecca Owens, Director, Finance ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to accept grant in the amount of $32,409.50 from the Virginia Department of Health for the purchase of an ambulance SUBMITTED BY: APPROVED BY: Richard E. Burch Fire/Rescue Chief Elmer C. Hodge ~f~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: The Fire and Rescue Department received a partial funding grant in the amount of $32,409.50 from the Virginia Department of Health to purchase an ambulance. The grant funds will be used to replace the oldest ambulance in the fleet, which is housed at the Clearbrook Station. The current ambulance will not meet new stringent regulations the Department of Health is implementing in the coming year (2004). This grant was written with the support of Roanoke City for the joint station at Clearbrook. Acceptance of the grant will allow for the relocation of an ambulance to the Catawba Station which will be staffed in Fall 2003. FISCAL IMPACT: The Fire and Rescue Department has funded the remainder of the balance with existing funds. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $32,409.50 from the Virginia Department of Health, Office of Emergency Medical Services to the Fire and Rescue Department for future purchase of an ambulance. I ACTION NO. A-042203-4.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Acceptance and appropriation of E-Rate reimbursements in the amount of $47,478 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools will receive reimbursements from the Universal Service Fund (E- Rate) Program for the 2002-2003 year in the amount of $ 47,478. Approximately $13,985 is needed to offset expenditures for the Wide Area Network and Internet incurred during the transition from Network.VA to Cox. In the past we have utilized this funding for the purchase of additional classroom equipment and/or upgrades to our instructional network. Staff recommends that this reimbursement be used to offset WAN and Internet expenditures and to purchase replacement instructional computers for elementary and middle schools. FISCAL IMPACT: None ALTERNATIVES: None t STAFF RECOMMENDATION: Staff recommends acceptance of the reimbursements and appropriation as follows: $ 9,195 874000-5230 $ 4,790 874000-5233 $ 33,493 871100-8602 VOTE: WAN Internet Lines Instructional Equipment Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board a ACTION NO. ITEM NO. ,~ -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Acceptance and appropriation of E-Rate reimbursements in the amount of $47,478 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools will receive reimbursements from the Universal Service Fund (E- Rate) Program for the 2002-2003 year in the amount of $ 47,478. Approximately $13,985 is needed to offset expenditures for the Wide Area Network and Internet incurred during the transition from Network.VA to Cox. In the past we have utilized this funding for the purchase of additional classroom equipment and/or upgrades to our instructional network. Staff recommends that this reimbursement be used to offset WAN and Internet expenditures and to purchase replacement instructional computers for elementary and middle schools. FISCAL IMPACT: None ALTERNATIVES: None `i . . J- 5 STAFF RECOMMENDATION: Staff recommends acceptance of the reimbursements and appropriation as follows: $ 9,195 874000-5230 $ 4,790 874000-5233 $ 33,493 871100-8602 WAN Internet Lines Instructional Equipment L ACTION NO. A-042203-4.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 22, 2003 Acceptance and appropriation of regional technology education grant in the amount of $636,563 Dr. Jane James Director of Technology Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Virginia has awarded competitive Title II-D (Tech Ed) grants for technology training on a regional basis. Blue Ridge-East, of which Roanoke County is a part, was awarded a grant in the amount of $636,563. As a participant in the Blue Ridge-East consortium, Roanoke County will receive subscriptions to United Streaming Video for all schools and access to the Angel CyberLearning system for all schools, in addition to numerous training opportunities for our teachers. A portion of the grant has been set aside to pay teachers stipends for attending workshops on Saturdays and after school. That money will be sent by the fiscal agent to Roanoke County for payment of stipends to the appropriate teachers and staff members. Roanoke County Public Schools will pay stipends totaling up to $22,750 to teachers and other staff members and be reimbursed from the grant by the fiscal agent, Martinsville City Schools. FISCAL IMPACT: Roanoke County will pay up to $22,750 to staff and will be reimbursed the full amount. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of the grant and appropriation of up to $22,750 to pay stipends and FICA to participants in the activities sponsored by the grant. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Dr. Jane James, Director of Technology Rebecca Owens, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board w , ACTION NO. ITEM NO. ,) - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 22, 2003 Acceptance and appropriation of regional technology education grant in the amount of $636,563 Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ..,~,~-~ SUMMARY OF INFORMATION: Virginia has awarded competitive Title II-D (Tech Ed) grants for technology training on a regional basis. Blue Ridge-East, of which Roanoke County is a part, was awarded a grant in the amount of $636,563. As a participant in the Blue Ridge-East consortium, Roanoke County will receive subscriptions to United Streaming Video for all schools and access to the Angel CyberLearning system for all schools, in addition to numerous training opportunities for our teachers. A portion of the grant has been set aside to pay teachers stipends for attending workshops on Saturdays and after school. That money will be sent by the fiscal agent to Roanoke County for payment of stipends to the appropriate teachers and staff members. Roanoke County Public Schools will pay stipends totaling up to $22,750 to teachers and other staff members and be reimbursed from the grant by the fiscal agent, Martinsville City Schools. FISCAL IMPACT: Roanoke County will pay up to $22,750 to staff and will be reimbursed the full amount. ALTERNATIVES: None S-G STAFF RECOMMENDATION: Staff recommends acceptance of the grant and appropriation of up to $22,750 to pay stipends and FICA to participants in the activities sponsored by the grant. ~.__ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON APRIL 22, 2003, ADOPTED THE FOLLOWING: RESOLUTION 042203-4.f REQUESTING ACCEPTANCE OF WINNBROOK DRIVE AND WINNBROOK COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None A Copy Teste: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 042203-4.f adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 22, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors NI ~I C m L U R ~ ~ Q 3 L m ... • N ... O M ~ O r (~ N N L a 'a c e 0 0 d N m ~ s ~ .. o = m N O u1 ,~ ~ ~ Q ~ z ~ .~ o a ~ ~ N o U o ~ W o N O L ~ ~- 7 O ~ N O O ~ a 9 m z -~ Z H~ ~ ® 3 N ~ '" ~ ~ c Q ~ O Li ~ m s ~ ~ L ~ Z o ~ ~ _ N }- ~ O D r ~ ^ ~ R Q t Z .m 0 N y . D 0 < ~, C ' ~+ O C!~ :: 2 ~ ~ O L p t r. d Z ~~ a g c c j 2 w ~ ~ U t r { LL p O e O ~ U `' ~- [t w U Cr 0 J W W Y O O F- r • METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATED INF'ORMATIDN AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. i 1 s~~ s~.xz oy' ' ' Ssn s~zs ~, ~ ~~/ ~, -s»o `F -^ d .. 5811 J818 5810 QinnbT°°ti ~ spa , 5428 5813 ~ ~ 5805' 5423 •~ .:l ~ 3655 .5627 59.77 • ~ ~' SB1f ~ l 581.5 .. SB17 5678 5697 ~' .5Bf7 .SB.SS r Y 5816 J63.0 SBSf 5658 7 TAX .MAP N0. TAX,¢~ 76.05 ~ SCE; 1 ° = 200' ACCEPTANCE OF W/NNBROOK OR/l~E AND W/NNBROOK COURT /NTO THE STA TE SECONDARY SYSTEM PREPARED BY ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 04/22/00.3 r •` ACTION NO. ITEM NO. ~- JI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Acceptance of Winnbrook Drive and Winnbrook Court into the State Secondary System SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BMW Development, LLC, developers of Winnbrook Sections 1 & 2, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.57 mi. of Winnbrook Drive from its intersection with Rte. 686 (Grandin Road Extension) south to its cul-de-sac, and 0.03 mi of Winnbrook Court, from its intersection with Winnbrook Drive west to its cul-de-sac. Staff has inspected these roads, along with representatives from VDOT, and finds the roads acceptable. FISCAL IMPACT: No County funding is required. ALTERNATIVES: 1. Approve the resolution requesting that VDOT accept Winnbrook Drive and Winnbrook Court into the State Secondary System 2. Do not approve the resolution and leave Winnbrook Drive and Winnbrook Court private roads. J-`l STAFF RECOMMENDATION: Staff recommends that the Board approve the resolution accepting Winnbrook Drive and Winnbrook Court into the State Secondary System. ~7 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON APRIL 22, 2003, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF WINNBROOK DRIVE AND WINNBROOK COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Diane Childers, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File NI C 7 O 'o U r-I c m E L U ~ ~ Q 3 L m 4 .... O M ~ O r (n N N ~ ~ L a -a c o O o v m m € .~ E ~~ 2 ~ T = o N O N ,ts __ Q .a ~- Q ~ z ~ a o m ~ ~- N ~ O ~ ~ cn O L' Y d ~ o ~ ~' o o ~ a ~ m z tin ~ z ~ ® 3 aC. ~ O C 0 ro O ~ ~ m Y j U1 r 'n Z °- ~ o ~ ~ _ ~ }- ~ O ~ = mCC V G Q ~ Z .^ l^1 ~-+ > ~ ~ O N H O C C V, ~ 6 ~i ~ ~ ;_ 2 ~ O i'` ~~ U ~ W A L', •.,J'". m g O C J ~ ~ W ~ ~ C ~ 0 W i y ~ 3 Z w ~ } ~ v N ~ u U t Z < ~ ~ ~ r a E K ~ ~ ll.. C) ~ ° U e i ~ ., g ~ ~I ~ ~ U c.. O ~ F- c - ~ O ~ ~ t p W U '_,~,,.~-~ E _ _ C ~ z ~ ri m ~ /~ 0 z r " METES AND BOUNDS DESCRIPTION SHOIVN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATF,D INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. .~ 1 s~sa srrr ~ san ssav ~, ~~/ sacs sass ~\ s .raw sass seas TAX MAP N0. TAX,¢~ 76.05 SCAT F; l ° = 200' ACCEPTANCE OF W/NNBROOK OR/I/E AND WINNBROOK COURT /NTO THE STA TE SECONDARY SYSTEM PREPARED BY ROANOKE COUNTY ENGINEERING DEPARTMENT DATE:04/22/00.3 J .~:~° ~ "` ACTION NO. A-042203-4.g ITEM NO. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request for approval of 1998 Utility Billing bad debt write off SUBMITTED BY: Geraldine B. Barber Assistant Director of Finance -Operations APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The policy of writing off delinquent Utility accounts that are five years old is consistent with procedures used by the County Treasurer for write off of delinquent personal property accounts as prescribed by law. Standard utility collection procedures are: 1. sending collection letters requesting payment; 2. filing with the Department of Taxation Debt Set-Off Program; 3. filing Warrants in Debt where a valid address is available; and 4. researching DMV, VEC, and Department of Taxation records to gather information that may help secure payment from the debtor. This request is to write off 23 delinquent utility accounts for 1998 that total $3,324.34. This bad debt represents 0.0258% of the $8,246,249 Water Revenue and $4,634,001 Sewer Revenue billed in 1998. Totaling billing for 1998 was $12,880,250. The following comparative table shows bad debt writes offs for the past five years. Utility Billing Bad Debt Write Off Comparison Number of Delinquency Year Amount Accounts Total Billing % Av /Acct 1997 $5,464.32 43 $12,115,845.00 0.0451% $127.08 1996 $6,264.59 36 $11,895,402.00 0.0527% $174.02 1995 $8,018.07 41 $11,590,475.00 0.0692% $195.56 1994 $7,838.15 39 $9,848,704.00 0.0796% $200.98 1993 $6,389.56 43 $8,636,519.00 0.0740% $148.59 FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends writing off the 1998 delinquent Utility Billing accounts. VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Geraldine B. Barber, Assistant Director of Finance a ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 22, 2003 Request for approval of 1998 Utility Billing bad debt write off Geraldine B. Barber Assistant Director of Finance -Operations Elmer C. Hodge z_..ld" County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The policy of writing off delinquent Utility accounts that are five years old is consistent with procedures used by the County Treasurer for write off of delinquent personal property accounts as prescribed by law. Standard utility collection procedures are: 1. sending collection letters requesting payment; 2. filing with the Department of Taxation Debt Set-Off Program; 3. filing Warrants in Debt where a valid address is available; and 4. researching DMV, VEC, and Department of Taxation records to gather information that may help secure payment from the debtor. This request is to write off 23 delinquent utilityaccounts for 1998 that total $3,324.34. This bad debt represents 0.0258% of the $8,246,249 Water Revenue and $4,634,001 Sewer Revenue billed in 1998. Totaling billing for 1998 was $12,880,250. The following comparative table shows bad debt writes offs for the past five years. A. SS Utility Billing Bad Debt Write Off Comparison Number of Delinquency Year Amount Accounts Total Billing % Avg/Acct 1997 $5,464.32 43 $12,115,845.00 0.0451% $127.08 1996 $6,264.59 36 $11,895,402.00 0.0527% $174.02 1995 $8,018.07 41 $11,590,475.00 0.0692% $195.56 1994 $7,838.15 39 $9,848,704.00 0.0796% $200.98 1993 $6,389.56 43 $8,636,519.00 0.0740% $148.59 FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends writing off the 1998 delinquent Utility Billing accounts. ., + + J ~" ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003. RESOLUTION 042203-4.h AMENDING RESOLUTION 040803-3 APPROVING AND ADOPTING THE SIX-YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR FISCAL YEARS 2003-2009 AND THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2003-2004 WHEREAS, a public hearing was held on March 25, 2003 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2003-2009; and the adoption of the funding for Fiscal Years 2003-2004; and WHEREAS, by Resolution 040803-3 adopted on April 8, 2003, the Board of Supervisors approved and adopted the Six-Year Secondary System Construction Plan for Roanoke County for Fiscal Years 2003-2009 and the allocations for Fiscal Years 2003-2004; and WHEREAS, the Board of Supervisors on April 15, 2003 approved the reallocation of a portion of Fiscal Year 2003-2004 Six Year Secondary Construction funds from the Buck Mountain Road project to the Indian Grave Road project in the amount of $430,000, Roanoke County's Six Year Secondary System Construction Plan allocation of funds for Fiscal Year 2003-2004 needed to be amended. WHEREAS, the Board of Supervisors does hereby approve the adoption of the amended allocations for Fiscal Year 2003-2004 Six Year Secondary System Construction Plan. NOW, THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1) That Resolution 040803-3 is hereby amended to reflect the reallocation of funds in the amount of $430,000 from the Buck Mountain Road Project (0679-080-314, C501) to Indian Grave Road Project (0675-080-320,C501,D690) . 2) That the amended allocations for Fiscal Year 2003-2004 Secondary System Construction Plan Funds is hereby adopted and approved. 3) That a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan allocation of funds for Roanoke County for Fiscal Years 2003-2004 by the Clerk to the Board. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: 7~`~ Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 042203-4.h adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 22, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 2 ACTION NO. ITEM NO. ~..~ --1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to amend Resolution 040803-3 approving and adopting the Six-Year Secondary System Construction Plan for fiscal years 2003-2009 and the allocation of funds for fiscal years 2003-2004 APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: On April 8, 2003, the Board of Supervisors adopted resolution 040803-3 to approve the adoption of the Six-Year Secondary System Construction Plan for Roanoke County for fiscal years 2003-2009 and the allocations of funds for fiscal years 2003-2004. This action was taken after a public hearing was held on March 25, 2003 to receive comments on the adoption of the Six-Year Secondary System Construction Plan for Roanoke County for fiscal years 2003-2009 and the adoption of the funding for fiscal years 2003-2004. On April 15, 2003, the Board of Supervisors approved the authorization for Roanoke County to enter into a contract with Allegheny Construction to construct a 4-way intersection and to amend resolution 040803-3 to reallocate Roanoke County's Six Year Secondary Funds in the amount of $430,000 from Buck Mountain Road to the Indian Grave Road project. The adopted Six Year Secondary System Construction Plan for FY 2003-2009 and the approved allocation of funds for FY 2003-2004 designated Buck Mountain Road Project to receive an allocation of $740,000. The reallocation of $430,000 to the Indian Grave Project will not affect VDOT proceeding with the preliminary engineering design for Buck Mountain Road and Route 220 intersection. J-9 Staff is requesting the Board to amend resolution 040803-3 approving the allocation of funds for FY 2003-2004 to reflect the reallocation of $430,000 from Buck Mountain Road to the Indian Grave Road project. FISCAL IMPACT: None ALTERNATIVES: 1. Approve the attached resolution to amend Roanoke County's Six Year Secondary funds for FY 2003-2004 to reallocate $430,000 from the Buck Mountain Road to the Indian Grave Road project. 2. Deny the attached resolution and allocate $430,000 from the unappropriated fund account. STAFF RECOMMENDATION: Staff recommends alternative 1. cc: Paul Mahoney, County Attorney 2 J-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, April 22, 2003. RESOLUTION AMENDING RESOLUTION 040803-3 APPROVING AND ADOPTING THE SIX-YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR FISCAL YEARS 2003-2009 AND THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2003-2004 WHEREAS, a public hearing was held on March 25, 2003 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2003-2009; and the adoption of the funding for Fiscal Years 2003-2004; and WHEREAS, by Resolution 040803-3 adopted on April 8, 2003, the Board of Supervisors approved and adopted the Six-Year Secondary System Construction Plan for Roanoke County for Fiscal Years 2003-2009 and the allocations for Fiscal Years 2003-2004; and WHEREAS, the Board of Supervisors on April 15, 2003 approved the reallocation of a portion of Fiscal Year 2003-2004 Six Year Secondary Construction funds from the Buck Mountain Road project to the Indian Grave Road project in the amount of $430,000, Roanoke County's Six Year Secondary System Construction Plan allocation of funds for Fiscal Year 2003-2004 needed to be amended. WHEREAS, the Board of Supervisors does hereby approve the adopt the amended allocations for Fiscal Year 2003-2004 Six Year Secondary System Construction Plan. NOW, THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1 Sy 1) That Resolution 040803-3 is hereby amended to reflect the reallocation of funds in the amount of $430,000 from the Buck Mountain Road Project (0679-080-314, C501) to Indian Grave Road Project (0675-080-320,C501,D690) . 2) That the amended allocations for Fiscal Year 2003-2004 Secondary System Construction Plan Funds is hereby adopted and approved. 3) That a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed amended Secondary Road System Six Year Construction Plan allocation of funds for Roanoke County for Fiscal Years 2003-2004 by the Clerk to the Board. 2 ACTION NO. A-042203-4.i ITEM NO. J-10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: ACCEPTANCE OF DONATION OF VARIABLE WIDTH WATER LINE EASEMENTS FROM RAPIDAN MILL WORKS (TAX MAP NOS. 87.14-03-2.2 AND 87.14-03-2) TO THE BOARD OF SUPERVISORS, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement for installation of a water line to serve the proposed new Starkey Area Headquarters for the Virginia Department of Transportation, in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of water line easements, of variable width, from Rapidan Mill Works, Inc., (Deed Book 1457, page 1142, and Deed Book 1457, page 1147; Tax Map Nos. 87-14-3-2.2 and 87.14-3-2), as shown on a plat prepared by Lumsden Associates, P.C., dated March 5, 2003, a copy of which is attached hereto as Exhibit A, Pages 1, 2 and 3. The location and dimensions of these easements have been reviewed and approved by the County's utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. 1 VOTE: Supervisor McNamara motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 2 04i16i03 16:06 RIGHT OF WAY ~ 540 772 2089 ~ ~ ~ ~ ~Y~jwp lww3ww ~~~~~,~ ~~~~_~ i~1~ZZt~C w~g~gs~ ~ a ~~~ 3~~~g_~e ~'ww~w~~~ ~~~~~~rt '~ a ~~ ~ :~.+~i~~ Ta~c7cZ~$~~i H ~~ • y`~~ ~~ ~ 4: ~1 ~' a~ ~q x y ~~~~~~~ :~~ ~~~~~~~~~~ ~ ~ ~wwas~ssw ~! ~ Q R~ ~~ ~ ~ MZ~~AgylA;Z2 b ~.. ~~~~~5~ bid ~ l ~ ~, ~ ~ ~. ~ t~ 1 I~ r Y `~ ~ ~~ o ~ z '' ~' ~ ~ `) ~ ~ ~ 4 ~ ~~ .. " ~ ~~ ~ N `~ ~ "` ~ ~~~~ ~ ~a ~ n. St ~ Z ~ h °b ~ •~~ ~~~~ a as ~ ~ o~ ~ ~ ~ ~ ~ m 4 ~~ ,~ ~dk ~ ~~ ~~ ~~ ~ ~ ~ ~~w ~ ~ ~~~ ~ ~ ~~~ ~Z~ K ~~ ~~~ ~~~~ ~~ ~ ~~~~ ~~ ~~~' AI 1S,C~eS N ~ ~~~ ~a >., n~y~ _~~ .. 0 F. ~~ ~~a v~ a v ~ ~ ~~ ~a~ y~~ ~~~a~~ ~~ «,~~ ~~ v ~~~~~a~ ~ ~ ~~~ c ~ ~~ ~ N ~ ~ ~' ~ -`iJ N~.007 D05 o N ~ « ^ ~ ~ Exhibit A d e Page 1 ~ b'i '~ s N f0 ,~ ~ n o v ~ -~ °~.' en ~~ as W h s z ;~ ~~~ ~oo ~o~ ~~ ~~ U p Z ~ V ~~ ti © w L.Ld Gc] Y zz ~~~ 04/16/03 ~. .,, ~~ ~r ~_ ~6L'IZ~ ~... _ _ e . _..~.. ~ ~ ~ ~ ~~ ~ ~ a .~} ~ ,r '^ ~~ ~ ~~~4 ~4 ~~ ~• .~ s~~~~~~ ~~~ ~ ~ ~ . ; ,# ~. ~ ~ c~ M ~~ 3w~ ~~~ ~~ ~~ ~~~~~~ ~ . ~ ~~~~ ~ ~~ ~ ~ ~~ ~ ~s ~ ~~v~ ~~ ~$ ~~ ~ ~$~ ~ ~~~~~ ~~~ ~~ ~ ~~~~ ~~ ~ ~>,~w R`~~ ~~ r ~~~~ ~ ~~ ~~~ ~~ ~~ ~ ~~~ ~~~~ ~ N0.007 D06 Ezhibit A Page 2 1 E : 0b RIGHT OF ~dAY ~ 540 '772 2089 04i16i03 16:06 RIGHT 0~= WAY -~ 540 772 2085 rru.e~~r We~r 4 ~~~~ ~ ~d~ i ~~ i { I ~~. i ~~~... I ~~ a ~' ~r~ ~ ,~.~ ~~~ ~ ~~~~` ~~ ~~ $a ~ea -t ~ 4 ii 0 ~~ ~v ~~~~ ~w~~~~ ~~ ~~ ~`~~°~4~ ~x q ~ ~ ~~ ~~~ ~ w ~ ~~ ~ ~ ~~~ ~ ~ ~~~~a~ ,~ ~~~~ ~~ ~ tilA ~ ~~~~~ ,~ ~~~ ~ ~'~ ~~k ~ ~' s ~ ~ Q N~ ~ ~ ~ K tr ~' z c E _ .~ :~~~ ~~~~ ~ ~ d ~~~~ ~ ~~~ ~~~~~~ $~ ~~~ ' C -~...~ _ . iiLLL ~ ~ . r~ti _~ r t~ .. o~sww ~~~ ~ a ~` 4 ~ e 0 ~t a ~~ Ir~ " 9' I~ ~`.titi• O ~ ~ N Q~ ~LL OS~ r~~ nN A h. ~3° W 4 ~ S z Z ~g~ N r O ~; ~ 'mo'ywAyi(` ~N W Q OWWWO C/'} "' ~~~ ~~~ w w ~~~ ~~.~ ~~~ I ~~ ! I~ a~ ~ I ( .. 1 ~ Exhibit A Page 3 N-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at April 22, 2003 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6. Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator ~U-a. CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Amounts used in 2002-2003 original budget: IT Infrastructure Upgrades (500,000.00) Stormwater Management-NPDES (200,000.00) Virginia Western Community College Site Preparation (32,267.00) Close out of completed 1993 GO Bond subfund Balance at April 22, 2003 285,963.02 $942,767.56 ~ Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator _~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00) Balance at April 22, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator IV"~ FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service Balance at April 22, 2003 Reserved for Future School Operations FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in original 2002-03 Budget Balance at April 22, 2003 2,000,000 (1,219,855) 2,000,000 (1,801,579) 2,000,000 (348,806) (116,594) 2,000,000 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,534,600.00 (2,592,125) (592,125.00) $8,521,219.00 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator N-~ _~ 0 0 N v <~ n, ~ .C .~ L 6l x 0 G O ~i O C 7 O U M N O ~ z N W M vl O O~ - V M o0 l~ h l~ O~ ~ - N O~ O ~O ~O ~O ~--~ '7 [~ oo l~ N o0 V V ~ O~ [~ O O ~O O y N O ^~ ^-~ ~ O ~ N v'i N 'c7 O o0 N O~ O~ ~ 00 l~ ~O l~ ~ V N O V' O O 7 vl l~ 00 V ~O O O O "' ca ai o O N 'n V ^~ O O vi oo [~ O O~ l~ O~ O oo ~O ~O V' --~ l~ ~D [~ ~O O v1 V l~ M ~G ~O N O~ M 1~ Q 7 u 'n O ~O 7 r r O V ~D oo 'n ~O t~ ~O ~O ~D t~ a, 'V' ~D N vi O ~O M O~ ^--~ oo ~D O vi t~ V > R 7 ^ ^' u 07 a O O ' M V ~O M l~ 00 ^-~ N N V '/~ M N ~ N M O~ O~ U ~O O - M O R 'n N M '""' t~ M d' N O 4+ ~ n 7 O [~ O~ O ~ O t~ l~ V M V t~ ~ M oo '~ 00 °O 7 ~ t~ .--~ O O ~ ~O N V Vl M ^-~ 00 N vl ~ M O N W~ N o0 M~- M~ ~" O 01 Q^ W N~ O~ W~~~ W M V1 ~ N N ~O '~1 N M M M ~D 00 Vl V 40 7 Q~ Vl 'd' O M ~O N Vl --' M 00 N V1 '/'1 O~ O~ '~ N ,~-i U O~ 'n M ^' N o0 l~ 'tt o0 O M o0 l~ --~ N O~ N ~"~ "' O~ N v'i .-~ ~O ~ N N r O~ ~ ~ N ^~ - - 00 O~ N ~ ~ V N o0 - l~ ~ N ~ v'l N ~ M ~ ~ N N •-• ~ CQ N N O O - l~ ~O R O~ O M N O o0 00 ~O 'n l~ 00 0\ ~ ~ ~ ^ N l~ ~ O~ ~--~ '/1 ~O o0 '~ O~ N N ~O l~ y o0 l~ h N ~ v1 00 M O M M Vl Q\ N O O~ Vl O~ N I~ V1 ~O O O ~D l~ - M 'n ~ a0 O~ V O~ ~O O~ ~ +-~ Vl V M 00 - 1~ M [~ ~ O~ t~ - M L~ - ~O 00 V l~ ^-~ 00 M '/'1 V M M M O l~ 00 O N 00 D\ N ~ N ~ ~ M l~ ~ ~ - V1 ,-: 00 M --~ ~ O ~O V1 O 01 01 O 00 M 00 V ~O ~O -_ 7 W T Q~ O~ ~ O M ~O V t~'1 ~ y t~ a0 V ~O M O N o0 N M [~ O~ - 00 N ~O ~ M M N oo l~ ~D - D\ r M O [~ W 00 ~ N - 7 V' 7~ M M ~D V V1 ~-+ l~ M M 00 ~--~ ~--~ M N N do - ~O M^ M W N ~ y N N V~ V - N ^' M "" N ""' ~ a M _ V 00 00 M V1 Qi O~ 00 O~ - '/1 O O~ N ~--~ ^-~ N O 00 ~O O_ 'rl 00 M 00 '~ M 'n ~ H V vl ~ ~O oo M N ~O N N N ~O oo M 'n O 'cY ~ O~ --+ O- 'n N ~O O O M~ N N o0 M i, ~ a n n r 7 V V O~ v1 00 V- O T N N l~ o0 0o O O O v1 N r 7 ~O ~~ l~ oo N t C - O ~O 7 O~ ~O O~ ~D O~ M ~D M ~ ~O ~D V M O - t~ N 'n .-~ ~O m ~ O M V t~ ~ 00 M N O N N ~ ~D O~ N ^-~ '/1 N M ~--~ ~--~ - M ~O O O > ~--~ Vl ~p Vl •--~ •-• M N M 0'O '!1 h - - O u ~ a - 7 d .fl C W 9 0 'C v W Z O O O O O O N O 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 ~D O O N O d' - V 'n O O o0 C 0 0 0 0 0 0- O O O O O O O O O O O O V O O vi O ~O O~ O O d' O N E O O I~ M O ~ 0 0 0 0 0 0 x^ 0 0 0 0 0 0 0 0 0 oO ~- ~O O V' ~' 'n 'n O O O N O O~ M ~O oo M 1~ --~ 'C O O O 'n O~ 'n o0 O N O O O 'n 'n O O vi M ~ -~ O O O N 7 N ~O M M M l~ M~ 'n 'n ~ O O O O d' Vl 00 M O ^ - - N l~ N N M v'~ N V' V' 'r1 00 O ~O N M M D\ 'cY' 'i1 ~ O v1 ~O O ~ (Q [~ ~O M vl - - 'Il N N [~ N V ~O ~O N N Vl O N M '/1 M O~ O ul 'n ~--~ O ~D M N ~O ~O V --~ ~--~ ^^ N ~--~ N V ^-~ V N N 'i1 N "" u Z L O w ~ ~ N ~ o ~ 3 ~ ~ o N~ U b ~ ~ ~' ~ o ~ ~ ~ ~ ~ U a~+ ~ N ~ L f" W b w F+ ~ ~ ~ fl, F4 N Cd N • ro ~~. • ro ~' V ~ ~ °' H °~ ~ '~ ~ H ~ u cKe ~ ~ ~ ~ ~ ~ ~ ~ .~ `C o o ~ a ~ ~ ° 'w ~ o ctl p ;t? 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G t C O O O a L L W ~ c C W m ~ u ~ O O ~ d T L 9 e e u ~ a [r] OD Ci 'O 0 w L d C 0 0 b e w' -~ 7 M Op ^~ M ~--~ O l~ ~ ~--~ Vl O ~O M O In 7 O ~p --~ l~ N Q\ O~ M o0 M ~ O~ l~ M O -~ a\ O M d' V .w Vl \O M Vj ^ 00 l~ 00 M O~ O~ Vl N 7 ^-' D\ ~..i ~O ~O [~ ~p vi M l~ 00 ~p V'l ~O M .y h Vy O N Vl M ~O M O O~ v1 --+ [~ O M OO r~ 0 0 0 O O~ l~ ~O M O ~O 00 O R O M~ O r+ --~ h o0 O O h O O ~ M ~" i ~O 0 0o ri e~i vi o; ~ C ri a; -~ cv o o ~ ~ r ~ o; o ~D vl --~ M ~O ~O N ~O N O v1 O O V V1 O ~D M 'd' [~ ~D ~n 7 N N _ ~O O O _ oo N O O O~ ~O l~ ~D o0 7 l vi O ~O N O ~n ^r O l~ l~ 7~ O~ 00 O M o O O ~ M ~t o0 v1 00 N vi N ^-~ O l~ --~ M O ~--~ N l~ tt _ l~ 00 M N ~O O^ M -- ~ O O~ ~O ~--~ 00 O ~O ~O V O ~ -- .-~ --~ T N N M 7 ~ M M ~ [~ ~t O ~"~ l~ 0\ ~--~ O ~ N M N 0 0 0 0 ~ M t~ O 00 7 v1 O ~ ~ ~D O O "" vl V; M O O v~ O r N v'~ O M ~ M l~ ~ O~ `O ~O O N M o0 --~ O O M O ~ ~ O ~ O V' 7 l~ b ~ 00 M vl M a\ N O~ ~ N --~ M N ~O M l~ ~ N ~O ~ O rh a0 C O [~ V M M ~ ~ d' Vl M M ~O V ~ V1 '^~ 00 O vi V1 [~ [~ N M ~ O N ~O v1 7 V M N [~ 00 ~O N ~O vi ~"^ v1 -• ~D .--i M M ^~ ~ M tt O N l~ ~"~ V7 ~--~ ~ V~ N --~ M ^-~ N M M ~ ~O M O O~ O O O O O 0 0 0 0 0 0 0 O O O O ~ N O~ O .~ O O O O O 0 0 0 0 0 0 0 O O O O N O O ~ 0 0 ~ 0 ~ 0 0 0 0 0 0 0 O 0 0 O ~ ~ ~O .~ O ~ M 00 7 b 7 l~ O ~ O O M O M N 00 vl O O O O V1 I~ O [~ M ~O O~ O ~O D\ N n O O ~ N D\ O O O O W 00 O 00 [~ l~ O O 00 O V'l N O 00 M 7 00 O O O O ~D o0 O 00 ~O I~ DO M M •--~ W O N O Vl O ~O V1 ~!1 rf N ~O O^ O V 7 O O~ [~ 00 N [ ^ ~ .~ N b M l~ O O N O 00 O O 0 0 ~O 0 0 0 0 ~O O M M 00 --~ M O V1 vl O l~ O M l~ O --~ 0 0 0 0 00 O~ O~ O~ ~O N O O O O\ 00 O~ V ~O M O N V1 ~O ~--~ 7 IA N O V' O C --+ ~O N O l~ O O --~ h M ~O l~ ^~ ~D v1 00 ~ 00 00 N oo O~ ., O~ ~ 00 ~ t~ O O N O ~O O O t~ ~O N a, --~ .-~ M O vl ~ N ~ ~ ~ ~ 0\ vl ~ O ~ vl .-. O --~ ~ O .~ O V Vl ~ t~ 'U' O N ~O o0 V o0 00 ~ M O O [~ M l~ ~O l~ 00 V1 7 v1 O N 00 ~O vi M M l~ ~D --~ 00 O h ~--~ ~ l O M N ~ ri -+ N O~ R l~ [~ 7 .-~ ~p ~p et w i ~ O G ~ ,; C ~ • lV ~ N ~ ~ C ] a a.+ > U o „ a a`°, o ~ ~ ~ x w ~ a ~ ~ ~ O O ~ °o ~ ~ en ~ a p ~' y ~ a. ° a ~ ~ ~ ~ G a • C °j ~~ c C `= ~ ~ C `a p~ a ~ a w w ~ ~ x v O O > o ' ~ . ~ > b d ~ ~ ~ N U y Y W ~ ~ h y b CO Y A q ~ H ~ Cr ~ ~ A U ~ c° ~° ~ o°' n ° Z ~ c F ~ ~ o ~ ~ ~ O U O O X ~ ~ O C O ~ L p c C " a .a U O c .~ a U W U c ~" W A S H w' U A o '~ '~ o N M N M wl N M I ~O l~ 00 N O O O O O O O O O O O O O O O O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ rn rn O O O O O O O O O O O O O C O O R O F b e A L ,~ ~vixntg of ~2n~x~u~e N-~ ~ ~~~~ ~ rat O~ ~oAN~~F >! F- ~p z ` G) J d2 y j 1838 DECLARING APRIL 25, 2003, AS NATIONAL ARBOR DAY IN ROANOKE COUNTY WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world, and will be celebrated in Roanoke County on Friday, April 25, 2003; and WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in our county increase property values, enhance the economic vitality of business areas, and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW, THEREFORE, I, Joseph McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim April 25, 2003, as NATIONAL ARBOR DAY in Roanoke County; and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands; and FURTHER, urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. eph McNamara, Chairman Elmer C. Hodge, County dministrator _ ~~ ~~~ Diane S. Childers, Clerk Cnuu~tg n£ ~2nttnn~e OF WELCOME AND DECLARING APRIL 25, 2003, AS MINISTERS' WIVES AND MINISTERS' WIDOWS DAY IN THE COUNTY OF ROANOKE WHEREAS, The Virginia Association of Ministers' Wives and Ministers' Widows was organized in 1950 in Cleveland, Ohio; and WHEREAS, the purpose of the organization is to unite ministers' wives and ministers' widows of various denominations into one Christian fellowship for greater and more effective service in kingdom building, and to have an annual education conference to inspire and prepare them to solve the numerous problems facing them; and WHEREAS, the Virginia Association of Ministers' Wives and Minister's Widows is celebrating its 53`d Annual Convention on April 25 and 26, 2003, at the Holiday Inn Tanglewood in the County of Roanoke; and WHEREAS, the Roanoke Ministers' Wives and Ministers' Widows will serve as hostesses for this convention. NOW, THEREFORE, I, Joseph McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim April 25, 2003, as MINISTERS' WIVES AND MINISTERS' WIDOWS DAY in the County of Roanoke; and FURTHER, on behalf of the citizens of Roanoke County and the Roanoke Valley, offer a warm and sincere welcome to all of the participants and invite them to take advantage of the exciting attractions that the Roanoke Valley has to offer. ~-~.t~.,-...._.__~ eph McNamara, Chairman ~~~ ~~~ Elmer C. Hodge, County Administrator N-~O ~• ~~~ Diane S. Childers, Clerk CnII~tn#~ of ~intt~n~e ~ r~r O~ ~OANO~F ).. A i by Z ~ 7 = v a` 1838 DECLARING APRIL 27 THROUGH MAY 3, 2003, AS MUNICIPAUCOUNTYOLERKS WEEK IN THE COUNTY OF ROANOKE WHEREAS, The office of the MunicipaUCounty Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, The Office of the Municipal/County Clerk is the oldest among public servants; and WHEREAS, The Office of the Municipal/County Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal/County Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, The Municipal/County Clerk serves as the information center on functions of local government and community; and WHEREAS, Municipal/County Clerks continually strive to improve the administration of their Office through participation in educational programs, seminars, workshops and the annual meetings of their state, province, county and international professional organizations. NOW THEREFORE, I, Joseph McNamara, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize April 27 through May 3, 2003, as MUNICIPAUCOUNTY CLERKS WEEK; and FURTHER, extend appreciation to Diane Childers, Clerk to the Board, Brenda Holton, Deputy Clerk to the Board, and to all MunicipaUCounty Clerks for the vital services they perform and their exemplary dedication to the communities they represent. ~. ~~ ~1 Diane S. Childers, Clerk seph McNamara, Chairman ~,~~ ~ Elmer C. Hodge, County Administrator N-~ ACTION NO. ITEM NO. ~°~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program SUBMITTED BY: Robert C. Jernigan Risk Manager APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the fiscal year-to-date claims activity report including the second quarter that ended March 31, 2003. Also provided is Attachment A -Auto and Attachment B -General Liability. N~~ ~ (D Z ~ M N 00 ~ N M ~ O O O M O 00 O ~ M (O O O O O O O M O fD N m cD W O O .- t0 M l1) CO 0p 'V' st O O I~ O O O 01 O N N O O O ~ h M M M lC) co u~ } N CO N ~ OD M M M l17 O 00 ~ ~ Q N M M cD a N > °o o° °o ° o ° t~ o o ~ N 1~ ~ W ~ ~ ~ ~ ~ ~ V ~ V ~ V V V F- N ~ o ay U N 0 U N o U c n O N o D N 0 U N 0 U N 0 U N 0 U N o U c a O N o D N o U c n O N o U c a O M ~ N ~ M 2 `n _z ~ 0 ~~ .t U ~ g 4 > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > 0 U > O a w U y L W ~ c W N '3 N r L O: ~ O ~ H J = Y V ' Q ~ Z Z U p otS ~ ~ ~ F a 2 ~ Q ~: in Z O ~ U T W 2 ~. O p J F- ~ ~ W ~ Z O fn Q W ~ W p N ~. 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W 4Y W t/3 W ~ 'O ~ N f- y O ~ N N O ~ tU N O "O N N O 'O N y O 'O N N O 'O N N O V N y O ~ N N O ~ tU y O V N N O 'O N N O ~ N y O 'O N N O ~ N N O ~ N y O 'O O N O 'O N N O ~ N N O 'O N y O 'O N N O 'O N fd O O N N _O ~ ~ U _ U _ U U U U U _ U U _ U U U U U _ U _ U _ U U _ U U U U U M ~ N M ~ Z O U 3 o Q ~ Q > O U a > O U Q > O U a > O U 0 > O U 0 > O U 0 > O U Q > O U Q > O U Q > O U Q > O U Q > O U Q > O U Q > O U a > O U Q > O U a > O U ¢ > ~ Y ~ O U Q > O U Q > O U a > O U a > ~ O W y W ~ ~ W Z ~ Z ~ J W N ~ a ~ ~ N °o N ~ = -~ W F- D O F- ~ Q } J Q V o J ~ c Q d m J ~ ~ ~ W rn W O ~ Z ~ ~ W W ~ C9 U~ U m Q ~ v ~ ~ L ~ ~ ~ ~ 3 =p ~ ~ ~ '~ a~ L ~ T ~ a~ m ~ -o ~ ~ ` o ~ o U ° .o ~ E ~ ~ m L d 3 ti > w d > m > ~ 0 = ~ c7 ~ c°h ~ 0 a N m E ~ N 3 ai > w a> > m > ~ rn a ~ ~ ~ ~ 0 a N m E ~ N 3 m > w a> > m > p` g c in o N ~' 0 a N m E ~ N 3 m > w a> > m > ~ m a ~ M ~ ~ 0 a N m E ~ ~ 3 m > w a> > m > 0 2 ~ c~ M °M ~' o a N m E ~ ~ 3 ai > w a~ > m > ~ ~ ~ ~ ~ U ~ c ~ CU w ~ N C °~ :: 3 ~ •~ ~ O > Q ~ c z O CO a > m a a~ 3 a~ N > Q ~ c z O CO a > m ~ a> 3 a~ m > Q ~ c z (D CNO a > m a a> 3 a~ m ~ N ~ m f~ CMO a > m ~ a`> 3 a~ m ~ N ~ m 00 CMO a ~ coo a a~ 3 a~ m ~ ' c y y _ v ~ ~ m ~ O L ~ >` V ~ v ~ ~ r a~ > ~ ~ ~ y ~ g M COO n ~ m a a~ 3 a~ m ~ >, ~ V Eo 3 •° y rn •c ~ >` ~ ~ v ~ ~ t a~ > ~ ° ~ N ~ ~ •a rn C °~ f° `m ~ E d ~ ~ m •rn Y ~ ~ m ~ E •~ ~ w C v ~ •c a> v O U ~ c 'a o uNi °° 3 ~ °' ~ ~-°- ~ E o -o ~ y rn ~ ii ~ ~ 3 •OO ~ g ~ M a > m a a~ 3 vi ~ ~ ~ E E = ~ M a m a m 3 cn o ° vf°i N a Q N ~ a ~ .a ~ N li ~ w ~ a > > > > > > > > > > > > > > > > ~ ~ a° > > a o m o H N N N N N N N N N N N N N N N N N N M M M M M Z O W W O p ~ N Q ~ U p ~ U ~ O O N ~ ~ O~ O O N ~ N ~ O O N ~ N ~ O O N ~ N ~ O O N ~ N ~ O O N ~ N ~ O O N ~ N ~ O O N to ~ ~ O O N CD ~ a O O N CD ~ a O O N CO ~ a O O N CO ~ a O O N CO ~ o O O N ~ ~ ~ O O N ~ O O O N M O a O O N ~A N s O O N O O O N O r ~ O O N M ~ a O O N In r a O O N a N a Q 0 0 0 0 0 0 0 0 0 ~ o ~ o 0 0 0 0 ~ ~ m U O W tL Q m U O W ~ ~ O U O M ~_ O M M O M N M O M N M O M N M O M N M O M N M O M M M O M O M O M O) M O f"') O M O M O) M O C7 O) M O M (O ~ O M 00 ~ O M CD In O M ~ CO O M N t~ O l'7 ~ ti O M O EO O C7 _ O O C'7 ~ O C7 a a a a a a a a a a c~ a a a N c~ c~ N a a c1. N c~ a~ m m a '"'~ z °o ~ 0 0° °o °o ~ ~` ao 0 0 0 0 r v i _ Q. N W W (/~ W ~, ~' o ~ U 0 U 0 U 0 U v o U c a~ a ~ N M ~ Z ~ ~ Yn U Q ~ U > U > U > U > U > 2 ~ o a ~ a ~ N W H ~ F- W V a a ~ ~ Z ~ -~ N N G N ~ J ~ ' F Q G O F- a' W } J V _ J p Q p~„ J U . ~ ~! _ ~ W ~ o 2 w ~ °' U' ° m U ¢ m M a~ m m -o ~ ~ ~ T ~ ~' W CO r~ N a> m m -o ~ ~ > o ,, °' ~ M M a ~ m ~ ~ cn ~ ' U ~ oNO ~ d °' ~ v ~ 3 i ~ V ~ $ °' M M a ~ ~ a ~ cn ~ W ~ p f6 > a N m E v ~ a` J p y tL ~ w > a~ ~ F- Z ~ T ~. >. ~` ~. >, W a > > > ~ > > Q a W ~ ~ V a ~ Z Q Z °o W W N_ U Q n ~ U a Q o °o N N N 0 °o N O O o° N N a 0 °o N N a 0 °o N O M o w ~ W W ~ ~ W H Q D ~ O _ g ~ ~ U z O ~ ~ ~ N ~ N ~ N ~ ~ ~ a a a a a a } N 0 N N m R a -" c~ ACTION NO. ITEM NUMBER N -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 22, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 608,827.73 608,827.73 CASH INVESTMENT:: ALEXANDER KEY -LIR 9,547.99 9,547.99 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERICAL PAPER: EVERGREEN 1,991,566.91 SUNTRUST -CAP 398,871.11 2,390,438.02 CORPORATE BONDS EVERGREEN 1,412,192.85 PAINE-WEBBER -LIR 219,622.92 1,631,815.77 GOVERNMENT: ALEXANDER KEY 12,017,250.00 ALEXANDER KEY -Sub Acct 3,927,547.50 EVERGREEN 9,088,615.54 SUNTRUST -CAP 5,833,064.39 30,866,477.43 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) 8,968,604.73 8,968,604.73 MONEY MARKET: ALEXANDER KEY -LIR EVERGREEN FIRST UNION ALEXANDER KEY -Sub Acct SUNTRUST-CAP SUNTRUST -SWEEP REPURCHASE AGREEMENT: EVERGREEN TOTAL 9,038,164.56 (500,026.58) 2,287,267.57 372, 392.50 8,208,841.00 234,740.34 19,641,379.39 1,135,618.00 1,135,618.00 65,352,709.06 1 ACTION NO. ITEM NUMBER ~• ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 22, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: STAFF RECOMMENDATION: Respectfully Submitted by A e C. Anderson .~~~~ ounty Treasurer Approved by: ~~~ ~~ Elmer C. Hodge County Administrator 2 ACTION NO. ITEM NO. t' -~ AT A REGULAR MEETING OF THE .BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 22, 2003 Work Session on Salem Office Supply Building/Roanoke County Courthouse Annex Anne Marie Green Director of General Services Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for an update on the proposals for renovating and financing the Salem Office Supply Building. Attached is information for the work session, including floor layout and outside elevations. ~) WORK SESSION ON ROANOKE COUNTY COURTHOUSE ANNEX (SALEM OFFICE SUPPLY) APRIL 22, 2003 In October, 2002, Spectrum Design presented Roanoke County with a Design Development plan for the Roanoke County Courthouse Annex (Salem Office Supply Building). The Board asked staff to have construction documents prepared and the project placed out to bid. At that time, the Board asked also that the bids include the option of finishing the second floor so that it could be leased out if financially feasible. The low bid, submitted by Loeb Construction Company, was $1,555,910. Staff met with Loeb and Spectrum to discuss ways to reduce this cost and will answer any questions on the plans. A copy of the plans, a rendering and a design narrative for the project are attached. PROJECT SCOPE Original bid $1,555,910 19,217 gross square feet This bid includes all exterior work, complete finishing to first floor, and finishing to second floor to enable it to be divided into offices, i.e. HVAC will be available, but will not be ducted for individual offices, bathrooms will be finished, elevator will be installed, both stair cases will be installed, and interior of outside walls will be finished. Until this area is ready to be used, however, the HVAC, lighting, electricity, ceiling, etc. cannot be installed. That will be an additional cost, or a cost for a prospective tenant to bear. Option #1 $1,445,626 19,217 gross square feet This option is based on changes to plumbing, insulation, lights, flooring, and ceiling tiles. It will provide all the improvements in the original project scope, with less expensive modifications. The architect, the contractor and the County agree that these changes will not materially affect the project. Option #2 $1,378,797 13,617 gross square feet + Some 2"d floor work This option removes most of the finish work to the second floor. Items deleted include the elevator (shaft would be built), HVAC equipment (space would remain for it), the second staircase (stairwell to remain), bathrooms (plumbing would be roughed-in), and interior finish work on exterior walls. The exterior pointing of the brick, exterior painting and the roof for the second floor will also be included, so even this option has some cost not related solely to the first floor. This work will have to be finished as some time in the future, either for use by the County or to lease the space. ~x USE OF BUILDING: The building will be used for the Court Services Unit, which is the probation arm of Juvenile and Domestic Relations Court, and the administrative function of the Sheriff s Office. These operations are currently housed on the first floor of the Courthouse and in a small building in the parking lot of the courthouse. The Court Services Unit occupies 4,100 square feet and the Sheriff occupies 2,568 square feet. In the new facility, they will have 13,617, giving them room to expand in the future, as well as the appropriate space for computer equipment, servers, meeting space, and testing facilities. If these operations move to the new facility, space will be freed up for other uses: • The Clerk of the Circuit Court currently pays $25,000/year for off site storage of records which should be stored where they are readily accessible. Not only does the Courthouse not have enough room in the Clerk's office for this storage, but the building is also not structurally sound enough for the filing system which would be required. The storage can be moved to the first floor in the Court Services Unit area. • The Sheriff s Office is in a small building which is not ADA accessible, has a leaking roof, and problems with the water meter connection in the parking lot. Parking at the courthouse is at a premium, and this building can be torn down when the Sheriff moves to the new facility. That would free up space for additional parking on the courthouse property. BUILDING VALUATION There has been some discussion about the long term use of the Roanoke County courthouse complex in Salem, due to the space issues, and the future resale valuation of the new facility, should the Courthouse be moved from its present site. The Courthouse Annex is designed essentially as office space, and is not as specialized as either the Courthouse or the jail. The County owns another office building a block away, Salem Bank and Trust. This building was appraised by a private appraiser in 2001 at $77/sq. foot. Assuming a 29% increase in value, based on the increase in the tax assessment this year, that building is now worth approximately $99/sq. foot. The new facility should be comparable, and in fact, may be worth more, because the systems will be newer. RENTAL INCOME The second floor contains 5600 gross square feet of space. Loeb estimates that finishing space by dividing it for offices and adding the appropriate ceiling, floor surface, HVAC ducting, lighting, etc., runs approximately $50.00/sq. ft. Staff has had discussions with the Director of Court Community Corrections, which is a state agency that provides probation services for adults. The office is currently located a block east of the Courthouse on Main Street in rental space, and the Director is interested in moving to the new facility. However, the agency is ~-~ currently paying below market, and may not be able to afford a higher rent, which would make the payback period just for finishing the space slightly more than six years. Staff will continue to work with this agency, but will also look for other possible tenants if the Board approves funding including the second floor. Most commercial tenants finish space themselves in addition to paying rent. ALTERNATIVES TO RENOVATING THE BUILDING Roanoke County purchased the building for $325,000 and has incurred expenses in demolishing the interior, and architectural and engineering services. Other uses for the property have also been investigated: Demolition -demolition costs have been estimated at $70,000. Once the building is demolished, only the front of the property can be used for a rebuild, due to flood plain and flood way issues. A conceptual drawing for parking on the site produced only 26 parking spaces. Sale of the building -the building was offered for sale by the County with an asking price of $232,950, but no bids were received for that amount. Selling the building also does not solve the current space problems in the Courthouse. The County also asked for proposals for providing office space through using the site, but received nothing less expensive than the current plan to renovate it, including various proposals to use historic tax credits, and to provide a new building. • Do nothing -the building is currently in unstable condition and continues to deteriorate so long as it is exposed to the elements. The roof indicates significant signs of stress as do some of the trusses and their support mechanisms. Staff believes that the building is dangerous in its current condition, and could potentially collapse, particularly due to a weather related event. Again, this does not solve the space problems in the Courthouse. FINANCING Ms. Hyatt is investigating various financing plans, including bonding part of the cost, or paying the entire amount up front from the capital fund. This information is attached and will be discussed at the work session. -1 Salem Office Supply Renovations Financing Options Cost of construction Issuance costs 1,445,626 30,000 Option 1: Pay Cash with existing County funds Already Appropriated Accounts Salem Office Suppy $ 528,031 Juvenile Detention (for probation office improvements) 260,000 Accounts that can be Re-Appropriated Tanglewood Mall allocation from 2001-02 budget 75,000 From Capital Fund Unapproriated Balance 582,595 1,445,626 Option 2: Borrow $1 million through the Industrial Development Authority Bond Proceeds 1,000,000 Use of existing available funds 475,626 1,475,626 Currently available funds 788,031 Use of availabe funds (475,626) Currently available funds for debt service payments 312,405 Debt Payments 15 years @ 4.3% 10 years @ 3.8% $93,000 /year $126,000 /year SPECTRUM DESIGN, P.C. r r Renovations to the Roanoke County Courthouse Annex formerly Salem Office Supply Design Development Basis of Design v i~ Roanoke County Department of General Services Renovations to the Roanoke County Courthouse Annex 4 October 2002 ~; ~: > ~ ..:~ SPECTRUM DESIGN DESIGN NARRATIVE DESIGN DEVELOPMENT PHASE 1. 2. LOCATION, TOPOGRAPHY AND ACCESS.: (a) The existing Salem Office Supply building is zoned B2 and located on Salem's East Main Street. The Salem Office Supply building is directly across from the Roanoke County Courthouse and jail in downtown Salem. The site is .409 acre between Strawberry Alley and the Thompson Memorial adjacent to Mac and Bob's restaurant. Site entry/exit drive access is directly from the north on East Main Street to the south of the building on East Calhoun Street. The alley drive is at grade on the first floor in front of the building and slopes down approximately four feet to the rear of the building. Currently no on site parking is available except for public parking along the west side of the building in Strawberry Alley. (b) An existing 8' x 12' concrete boxed culvert containing Snyder Creek exists directly under the building. The culvert is passes beneath the structure from left to right near the central portion of the building. The south portion of the structure is in FEMA 100 year flood boundary. ARCHITECTURAL CONDITIONS: (a) Exterior: The existing front exterior fagade faces north onto East Main Street. It was modified from its original design and will be restored to its original appearance dating to circa 1925. At the buildings front and rear, windows and doors will be provided to match the buildings original historic facade. Windows on the buildings sides are the original wood frame windows with single glazed un-insulated panes with that can be restored and retrofitted with insulating storm windows. In plan the building divides into two parts. The north end of the building is the front portion that is 7,803 gross square feet (GSF). This portion is a single story structure with 6 in 12 sloped composition shingle roof. On the interior wood trusses clear span the full sixty-foot width from sidewall to sidewall. Floor to bottom of trusses is approximately thirteen feet. The south end of the building is the rear portion that is two stories high. Each floor of this area is 5,732 GSF. The roof over this area is flat. The spans are simple post beam and joist. All exterior brick walls are partially painted and will require restorative cleaning, mortar re-pointing and repair as required for structural integrity and aesthetic qualities. The roofs and roof accessories will be removed and replaced. 10 CHURCH AVENUE, SE, PLAZA SUITE 1 ~ ROANOKE, VA 24017-2704 540.342.6001 (PH) 540.342.6055 (FAX) W W W.SPECTRUMPC.COM ROANOKE MARION Design Narrative Page 2 Renovation to the Roanoke County Courthouse Annex ~, P'roject No. 202061 (b) Interior: The buildings main entrance is at the front north end which fronts on East Main Street. The interior .floor elevation matches the curb elevation and is ADA accessible. On the buildings interior the floor is flat toward the north end and then steps down and slopes to the rear. The interior floor will need to be leveled to meet ADA regulations and provide a level office floor plate. The interior surfaces of buildings exterior brick walls are to be restored and exposed. Other interior partitions will be metal stud with gypsum board. These partitions will be installed to create interior office spaces. Glazed panels and/or glass will be used above door height level where possible to provide supplemental natural light in the office space areas and assure visual and acoustic privacy. It is anticipated that three quarters of the first floor will be utilized as offices and support for probation officers, family counseling and psychologists. The Sheriff's offices will utilize approximately one quarter of the first floor. These two areas' interact but operate independently and are to be separated by doors. At the south end of the facility a stair and elevator will be constructed providing future tenant space egress to the second floor. Toilet facilities suitable for the occupancy and use have been designed meeting ADA requirements. For the future use of the second #loor tenant space the plumbing, electrical and mechanical will provide "roughed-in" connection points. For the purpose of this report the second `floor is estimated as shell space. r, (c) EXISTING BUILDING DATA: ~' •2-Story Structure Existing floor to beam height = 11'-10" (First Floor Level) Existing floor to bottom of structure height =12'-5" (First Floor Level) Existing floor to beam height = 10'-8" (Second Floor Level) • 1-Story Structure Existing floor to Beam Height= 13'-6" 3. BUILDING DESIGN SCHEME: ~ The basic proposed floor plan is to be the same with ceiling/roof truss being variable. All offices will have capped ceilings for privacy. If ceilings are not capped, ~~ i~ Design Narrative Page 3 Renovation to the Roanoke County Courthouse Annex Project No. 202061 walls will extend to the structure. (c) Wall heights may vary due to change in interior view of office. (d) Existing brick shall remain exposed. Existing brick shall be repointed, cleaned and sealed to remain (e) Existing 2~d story space is to be shelled in as tenant space and mechanica! and electrical should not anticipate using any of the existing floor s.f. for closets, rooms or mechanical units. Mechanical units shall be installed in attic truss space or roof of second floor portion. (f) The ceiling structure will remain exposed on both the 1St and 2"d floor of this structure. The ceiling structures on both floors will be either painted or sanded blasted to expose the natural wood. The floor on the second level will most likely be cleaned and finished to remain as is. (g) Visual and sound privacy are ultimately important in the offices. 4. COST ESTIMATE: The design has been further developed to include the single scheme selected from the Schematic Design Phase. A cost estimate has been produced for this scheme variation. A description of the approved design scheme follows. The existing trusses over the conference room will be exposed. We will ' reuse the existing trusses or manufacture new trusses to look like the existing to insert additional between existing. The exposed area will go exterior wall to exterior wall side to side to the left and right of the main conference room and extend approximately 40' @ middle of the buildings 1 story portion. Refer to referenced truss area below. Mechanical and electrical will have to run exposed thru this individual open truss area. Front part won't have access to attic space. Rooms below the open truss area will have separate GWB or ACT ceilings @ 10' A.F.F. They will be designed as boxes inside the larger space. Corridors and public egress areas will be open to above, like our building. Electrical drops will have to be on exterior walls in conduit. Electrical could also go through floor in this area. Mechanical drops to the individual rooms will be designed with sensitivity. 4 ~r i I, w Design Narrative Renovation to the Roanoke County Courthouse Annex Project No. 202061 f7,^,RY aR: n Page 4 ,~~ _. aRE? GFEiV '.^i irRUSS_S v?S(3LE u~u BC~RS:Dc ~= SLG~'dD ROG~ DECK-r[TC~ 5 L~ i2 I I -2GSS SrACC ~'G xECH. uNi7S l CUCi CNLY i i i I i i i i l ~ i I I I CG,tiF. I REa j a'_,1C ~ TRUSS I ECy. I x~csED sT ANn z~ oGR acs l TD'S c _a. 9CTy FL~GRS. ~ I I ~ i i~ 5. STRUCTURAL DESIGN AND SYSTEMS (a) Existing Conditions: Refer to Structural Conditions. Study of the Former Salem Office Supply 3uilding prepared by Spectrum Design, December 12, 2000. General structural deficiencies identified at that time include: (1) Very poet condition of mortar in the brick walls. (2) Severely deteriorated central brick parapet. (3) Roof purlins and sheathing in poor condition at front one story portion of the building. Poor condition of the primary roof trusses including unsafe and unstable conditions. (4) Suspect strength and bracing of the front parapet. The front parapet was rebuilt during previous renovations using concrete masonry units (CMU). (5) Lateral sway or racking of rear two story portion of the building towards the creek. i~ Design Narrative Page 5 Renovation to the Roanoke County Courthouse Annex Project No. 202061 ~.~ Shoring has been added to another of the primary roof trusses since the submission of the report noted above. (b) Recommended Scope of Repairs and Renovations: Refer to report noted above for a discussion of recommended repairs. General structural repairs proposed are as follows: (1) Repointing of masonry walls with brick unit replacement as required. (2) Remove and replace central brick parapet. (3) Replace and/or repair the roof framing for the front portion of the building as described in the above Architectural portion of the narrative. Where a ceiling is provided, replace the roof framing as described for Scheme 1. Repair and rebuild five primary trusses from the third to the seventh pier from the front of the building. Replace all roof purlins with new lumber at 2'-0" o.c. Replace the roof decking with the best decking salvaged from the remainder of the roof. Above the reused existing roof deck, provide a prefabricated vented, insulated panel to serve as the base for the new shingles. Maintaining the venting of this system is very important. Add bottom chord bridging between the rebuilt primary trusses. (4) Rebuild and reinforce the front facade parapet in conjunction with the required historic renovations. Tie the roof framing into the rebuilt front parapet. (5) Add exterior pilasters and/or interior diagonal bracing to stabilize the rear two-story portion of the building. (6) Since the existing concrete slab-on-grade floor steps down and then runs at a downward slope towards the rear of the building, a new 4" concrete slab-on-grade will be placed on stone fill with a vapor barrier over the existing slab-on-grade. (c) Structural Design Loads: All structural design loads and criteria are from the Virginia Uniform Statewide Building Code (BOCA 1996), unless noted otherwise. ROOF LOADS Minimum Roof Live Load 20 psf (Table 1607.3) Ground Snow Load, Pg = 25 psf (Figure 1608.3(1)) Design Narrative Renovation to the Roanoke County Courthouse Annex Project No. 202061 Snow Exposure Factor, Ce = 0.7 (Table 1608.4) Snow Load Importance Factor, I = 1.0 (Table 1609.5) Flat Roof Snow Load, Pf = 18 psf (CeIPg) The minimum roof live load of 20 psf controls. The additional load effects due to drifting and unbalanced conditions will be included based on a ground snow load (Pg) of 25 psf. The 20 psf will be considered the base snow load. FLOOR LOADS From Table 1606, the following design live loads apply to this project: Occupancy Uniform LL (psf) Concentrated Load (Ibs) Offices 50 2000 Corridors, first floor 100 2000 Corridors, above first 80 2000 floor Stairs 100 300 (on 4 in2 of tread) File Rooms (Light 125 Storage) Per Paragraph 1606.2.4, a 20 psf partition load will be used. The gravity load capacity of the existing second floor framing exceeds the maximum anticipate design floor live load. WIND LOADS Design wind pressures will be calculated based on the following basic criteria: Basic Wind Speed V = 70 mph (Figure 1609.3) Exposure B (Paragraph 1609.4) Wind Load Importance Factor, I = 1.0 (Table 1609.5). EARTHQUAKE LOADS Design earthquake loads and detailing requirements will be based on the following basic criteria: Peak Velocity-Related Acceleration 1610.1.3(1)) Peak Acceleration Coefficient, Page 6 Av = 0.05 (Figure Av = 0.05 (Figure 1610.1.3(2)) i~ Design Narrative k~enovation to the Roanoke County Courthouse Annex Project No. 202061 Seismic Hazard Exposure Group I 1610.1.5) Soil Profile Type: Unknown. No test borings planned. Site Coefficient, S = 2.0 Seismic Performance Category B Page 7 (Table (Table 1610.3.1) (Table 1610.1.7) The Seismic-Resisting System is Unreinforced Masonry Shear Walls in accordance with Table 1610.3.3. (d) Foundation System: The foundation system proposed for the stair tower addition will be shallow spread footings designed with an assumed allowable soil bearing pressure of 1500 psf. This bearing pressure under the footing excavations shall be confirmed prior to placement of the footings by a qualified Geotechnical Engineer. If the subgrade is found to be unacceptable, the unsuitable soil shall be excavated and replaced with compacted structural fill placed and inspected under the direction of the Geotechnical Engineer. 6. PLUMBING (a) Plumbing systems will be designed in accordance with the Virginia Uniform Statewide Building Code and the local authority having jurisdiction. (b) Plumbing systems provided within the facility renovation include new sanitary sewer and vent piping, domestic water piping and natural gas piping systems. Existing domestic water service will require upgrade/upsizing-due to extent of renovation. Existing sanitary sewer main will be utilized to serve new plumbing fixtures. New gas service and distribution piping will be required to accommodate new mechanical equipment loads. New sanitary sewer, vent and domestic water piping will serve new plumbing fixtures and plumbing equipment. (c) Plumbing fixtures will be constructed of high quality materials, which include vitreous china for plumbing fixtures, molded stone for janitor sink and stainless steel for self-rimming sinks and water coolers. All fixture fittings shall be constructed of high quality brass with chrome finish. Water closets and urinals will be flush valve -wall mounted and will utilize manually operated flush valves. Lavatories will be wall mounted. Water coolers will be stainless steel high/low wall type. Fixtures accessible to the handicap will meet all applicable codes and requirements. Plumbing fixtures for the Second Floor tenant space will be roughed-in only for future connection by tenant. (d) Plumbing equipment will consist of an electric residential water heater to r Design Narrative Page 8 Renovation to the Roanoke County Courthouse Annex Project No. 202061 serve domestic hot water needs and will deliver 120 degree hot water. This heater will serve both the First and Second Floor needs. A sump pump will be installed within the new elevator pit and will discharge to a location acceptable to the local building official. Other plumbing related equipment items to include necessary floor drains, hose bibs, wall hydrants and cleanouts. 7. HEATING. VENTILATION AND AIR CONDITIONING: (a) Design Conditions: Mechanical systems will be designed in accordance with the Virginia Uniform Statewide Building Code and the International Mechanical Code. The mechanical systems design will be based on the following design conditions for the Roanoke, Virginia area: Winter outside: 12 °F Winter inside: 70 °F Summer outside: 95 °F DB, 73 °F WB Summer inside: 75 °F DB, 50% RH (b) ,Heating: The source of heating for the renovated facility will be natural gas-fired heat exchangers located in multiple roof mounted packaged air conditioning units or in gas-fired furnaces mounted in attic spaces. Supplemental heat for spaces such as toilets, entry vestibules and storage rooms will be by miscellaneous electric resistance heaters. Natural gas utility is available on the site. Adjacent buildings are presently served by natural gas. Building temperature controls will be electric. Control components, such as programmable thermostats, will be provided by the air conditioning equipment manufacturer. ~ (c) Ventilation: Ventilation air will be provided to all spaces. Mechanical ventilation will be provided in quantities as recommended by ASHRAE Std. 62 and as required by the International Mechanical Code. Ventilation air will be provided by roof mounted packaged air conditioning units or to gas-fired furnaces located in attic spaces. Minimum ventilation quantities as required will be provided during both summer and winter operation. E (d) Air Conditioning: Air conditioning for the renovated facility will be provided by multiple roof- ~. E w Design Narrative Renovation to the Roanoke County Courthouse Annex Project No. 202061 Page 9 mounted packaged air conditioning units or by split systems. Each roof- mounted system will include a supply fan, direct expansion cooling coil, filters, natural gas-fired heat exchanger, compressor(s), direct expansion refrigeration circuit, condenser coil, and condenser fan. Each split system will include agas-fired furnace with supply fan, filters, heat exchanger and direct expansion cooling coil connected to aroof-mounted condensing unit. Each condensing unit will include compressor(s), refrigeration circuit, condenser fan and condenser coil. All occupied spaces will be air-conditioned. Spaces for storage, machinery and toilets will be heated and ventilated only. -~ (e) Building Zoning: The building will be divided into individual heating and cooling zones. Areas designated as zones will be determined by building orientation, occupancy schedule or activity and acoustic considerations. Each zone will be heated and cooled by a single roof mounted air conditioning unit or split system. (f) ..Controls: Individual programmable zone thermostats provided with each packaged air conditioning unit will control heating and cooling in response to room temperature setpoint. The following sequence of operation will be provided. Occupied Mode The supply air fan shall operate continuously. The outdoor air damper shall open. On a call for cooling, the direct expansion cooling shall be modulated to maintain the cooling setpoint. On a call for heating, the gas- fired heat exchanger shall be modulated to maintain the heating setpoint. Unoccupied Mode The outdoor air damper shall close. The unit supply fan shall cycle to maintain a reduced night setback temperature. The gas-fired heat exchanger shall be modulated as required to maintain a reduced night temperature. The direct expansion cooling shall be locked out. Morning Warm-Up Mode The unit fan shall be started and the gas-fired heat exchanger shall be modulated to reach the occupied setpoint. The outside air damper shall be closed. Safeties The supply fan shall stop and an alarm will enunciate whenever the duct mounted smoke detector senses the products of combustion. Smoke Design Narrative Repovation to the Roanoke County Courthouse Annex Project No. 202061 Page 10 detectors will be provided, as required by Code, in the return air ductwork of air conditioning units greater than 2000 cfm capacity. (g) Testing and Balancing Requirements: The air systems will be tested, adjusted and balanced (TAB) in accordance with AABC National Standards for Field Measurement and Instrumentation or the NEBB Procedural Standards for Testing, Balancing and Adjusting of Environmental Systems. The TAB agency shall be a company specializing in the testing, adjusting and balancing of installed air systems with a minimum of three years experience on projects of similar design and complexity. The TAB agency shall not be affiliated with the installing Contractor. TAB work shall be accomplished under the direct supervision of a professional engineer licensed to practice in the Commonwealth of Virginia. Testing, adjusting and balancing by an independent AABC or NEBB certified agency will be required prior to building construction close-out. Systems will be adjusted to perform within specified limits of flow, temperature and sound produced. 8. FIRE PROTECTION (SPRINKLER) SYSTEM: (a) The entire existing facility will require a fully protected fire protection sprinkler system. An automatic wet-pipe sprinkler system will be provided. The system will be hydraulically designed to comply with requirements of the Virginia Uniform Statewide Building Code and NFPA and will be a NFPA-13 system. Ordinary Hazard, Group I occupancy will be provided for all storage rooms and Light Hazard occupancy for remaining areas. (b) Anew fire service will be provided from Main Street and the service entrance will be located in a sprinkler equipment room via new service within Strawberry Alley. The fire department connection will be accessible from Main Street. All new fire service equipment will be located within this mechanical space for distribution to the entire facility. (c) Recessed chrome pendant sprinklers will be utilized for all spaces with drop ceilings and all exposed structure areas will receive upright brass sprinklers for protection. Due to the combustible construction of both the Second Floor structure and roof structure, all areas containing dropped ceilings will require sprinkler protection above the ceiling to protect the combustible construction above. (d) Sprinkler protection will be provided within the elevator shaft and elevator equipment room. (e) All valves within the sprinkler system and fire service to the building will be <:~~ Design Narrative Page 11 Renovation to the Roanoke County Courthouse Annex ® Project No. 202061 electronically supervised through the fire alarm system. All system alarms will be monitored through the fire alarm system. (f) Water flow data is currently unavailable however it is assumed that the water mains within Main Street are of adequate capacity (flow and pressure) to not require a fire pump. The contractor will be required to conduct necessary flow tests to obtain current data prior to system sizing and calculation. 9. ELECTRICAL: ~_t Design Basis: (a) The electrical systems shall be designed based upon the criteria set forth in the latest applicable editions of the Uniform Statewide Building Code, and the National Electrical Code. r r Electrical Service: (a) The building will be served at 120/208wye volts, three phase, four wire. The route of the utility conductors will remain overhead and will follow the existing overhead conductors to weather heads mounted on the building exterior. New 120/208 volt utility transformers will be required and will be pole mounted on an existing utility pole. An 800 amp Service entrance panelboard will be required in the lower level mechanical/electrical room. The service entrance panelboard will be main lug only type with a maximum of six breakers and will feed lighting, receptacle, and mechanical equipment panelboards located on both floors. Generally, motors 1/2 horsepower or less will be fed at 120 volts. Transient Voltage Surge Suppression will be used on the new main service. All electric equipment will have short circuit interrupting capacity appropriate for the available fault as determined by the power company. 45,000AIC faults are anticipated on the downtown distribution system. Power company metering C.T.'s will be located in a cabinet in the service entrance location on the lower level. Power distribution equipment throughout the building will be located to provide the NEC required minimum working and clear spaces. Wiring Methods: (a) Power wiring and control systems shall be in conduit, minimum size be 3/4"; rigid metal conduit where exposed in locations subject to damage, flexible for equipment and lighting fixture connections, and EMT otherwise. PVC conduit will be permitted below grade only. All conduits shall have a green ground wire. (b) Where existing walls are undisturbed, MC cable will be permitted to be fished into the walls. The wiring systems will be concealed as much as practical in walls and underneath new floor slabs. Surface raceway will not be used in r it Design Narrative Renovation to the Roanoke County Courthouse Annex Project No. 202061 Page 13 usage. Standard magnetic ballasts will be used on industrial high output fluorescent fixtures, PL-fluorescent and HID fixtures such as metal halide or high pressure sodium. (e) Exterior lighting will generally be metal halide for best color rendition. Building perimeter and security lighting will be decorative in nature, and will lend accent to the historic and new features of the building. (f) Emergency and egress lighting and exit signs will be provided as required by BOCA so that the intensity of the floor lighting is not less than one (1) foot- candle for the means of egress and exit discharge. Emergency power for lighting and exit signs shall be by batteries. The exit signs will flash during a fire alarm system alarm condition. Television Systems: (a) No provisions for television wiring will be provided under this contract. Intercom System: (a) No intercom system will be provided, other than capability included with the Owner's telephone system. Sound systems: (a) No sound system will be provided under this contract. Telephone System: (a) Wall outlets with empty conduit to an accessible ceiling will be provided for the telephone system. No wiring or PBX equipment will be provided under this contract. Service entrance conduits and atelephone/data plywood panel will be provided in the lower level electrical room to accommodate final equipment installation by others. Empty conduits will be provided between telecommunications backboards. Telecommunications conduits will be provided from the telephone service entrance location to the existing court house across the street from this facility. The project scope does not include radio links. Computer Systems: (a) Wall outlets with empty conduit to an accessible ceiling will be provided in offices, conference rooms, and other selected areas for computer networking. No data wiring, outlet jacks or backbone frames will be provided under this contract. Fire Alarm/Security System: (a) A combination fire alarm/security system controller will be provided. The system will be a local protective signaling system with supervised interface over phone lines to a central system monitoring service. The system will be i'~° j Design Narrative Renovation to the Roanoke County Courthouse Annex w Project No. 202061 Page 14 zoned and will alarm upon sprinkler system activation, smoke detection in return air ducts serving 2000cfm HVAC units, detection of smoke/heat near the elevator or elevator equipment, and upon manual station activation. The system will also alarm when security devices are activated. The system shall interface with the elevator system for recall operations. Although not required by basic Codes, smoke detectors will be provided in designated areas to protect contents where desired by the owner. (b) Type and location of audio/visual alarm devices will comply with current ADA and BOCA requirements. (c) The security system will consist only of the fire alarm/security control panel. Keypads, motion sensors, and access control devices will be provided by others. Receptacles: (a) Duplex convenience receptacles (20 amp, 120 volt) will be provided throughout the building. Sufficient power will be provided to power office computers, kitchen equipment, copy equipment, etc. Additional receptacles will be provided for special equipment locations identified by the owner. Maintenance receptacles will be provided in corridors, toilets, exterior entrances and at locations within 25' of HVAC equipment. Ground fault receptacles will be provided within 6 feet of sinks, at exterior locations, and at other locations where safety dictates the need. Dedicated receptacles will be provided at the telecommunication backboards. Lightning Protection: (a) No Lightning protection will be provided. 10. SITE AND LANDSCAPING: (a) The 0.409 acre site located on East Main Street consists of a building that nearly covers the entire B2 (business) zoned parcel. There are two "on- street" parallel parking spacing in the front of the building on Main Street. The rear of the building consists of an existing drivable ramp, a loading dock and separate entrance stair. (b) Water, sewer, natural gas, and power are available. (c) The site slopes from front to rear (Main Street to East Calhoun Street), (north to south). There is vegetation along the east side on-y consisting of grass, scrub brush and non-specimen trees. Snyder Branch creek crosses the site under the existing building. Portions of the building and site are located within the limits of the 100 year flood boundary as designated by FEMA. ~~ Design Narrative Page 15 Renovation to the Roanoke County Courthouse Annex + P'oject No. 202061 (d) The Main Street sidewalk will remain. The vegetation along the east side of the building will be trimmed back away from the building. The alley to the west will remain, but be patched where utility trenching or asphalt repairs are required. The inclined ramp and level loading dock to the rear will be removed. (e) The Main Street entrance will be ADA accessible. The side entrance will not be required ADA accessible. The rear exit will be made ADA accessible via a ramp system. The rear portion of the property between the building and East Calhoun Street will become parking. Vehicular access through the alley will be preserved. Vehicular access via Main Street and East Calhoun Street will not be impacted. Parking for the disabled will be provided by existing nearby parking lots at Mac-n-Bob's restaurant and Roanoke County Courthouse parking across Main Street. (f) Site improvements will consist of reworking the rear of the building for the parking and ramp system mentioned in (e) above and utility repair or replacement as required. (g) ..Soil will be placed and seeded along approximately 80 feet of the east side of the building towards the front for protection of the foundations ,partially exposed by uncontrolled drainage. Anew or repaired gutter system will prevent further deterioration of the soil in this area. 11. WATER SUPPLY: ~ Existing water service consists of a municipal connection at Main Street. The meter box is within the front sidewalk. Service size is approximated at 3/4" and is routed along the north east face of the building to the entry point. The condition of this service is unknown and will be abandoned due to age and new demand. New construction will consist of a 6" main extension from Main Street to a vault within Strawberry Alley. The Contractor will supply the City of Salem a traffic bearing vault for them to install. The City of Salem will make the tap to the main, extend to the vault, install the vault and piping within, then back charge the Owner for the costs. The Contractor will connect to stub- outs provided at the vault. The vault will split the 6" lateral to a 6" Fire Service and a 2.5" Domestic Service. Backflow prevention will be provided for the Fire Service and the Domestic Service within the building. The Domestic Service will be metered within the Vault by a 2" meter assembly. Domestic Service will be 2" Type K Copper service to the entry point of the building. Fire Service will consist of a 6" Ductile Iron connection to the entry point of the building. `~ 1 ~ Projected demand has been approximated for pipe sizing. Additional Design Narrative Page 16 Renovation to the Roanoke County Courthouse Annex F~roject No. 202061 loading for City of Salem Sewage Treatment Facilities should be negligible in comparison to the plant's average daily flow. Water Piping materials will be Type K Copper and Ductile Iron. ~ Standards to be used include ASTM, BOCA, and those of the City of ~ Salem. (fl Steam condensate and cooling discharges are not applicable. 12. SEWERS AND SEWAGE DISPOSAL SYSTEMS: The existing sanitary laterals are unknown at this point and believed to be served by Municipal Sewer via Strawberry Alley along the west side of the building. No treatment of sanitary sewer effluent will be required and wil- consist of typical domestic sewage. ~ Design factors include a 4" pipe size based upon future building capacity. Existing service will be abandoned. Increases in effluent will be negligible in regards to the City of Salem Treatment Plant capacity. Materials to be used for sanitary sewer piping will be SDR-35, Type PSM ..ir PVC. ~ Standards used will include ASTM, BOCA and the City of Salem. Steam condensate and cooling discharges are not applicable. 13. ROADS, DRIVEWAYS, PARKING AREAS AND WALKS: (a) Soil conditions have not been explored due to the limited area of soil on the site. The new parking proposed in the rear will consist of two inches of SM-9.5AL and six inches of VDOT Std. 21-A over compacted soil fill. Pavement patch and repair within the existing alley will consist of varying depths of SM-9.5AL (minimum 1.5 inches). Pavement repair will consist of additional depths of asphalt along the west face of the building to redirect surface water away from the building. (b) Volume of traffic on the new parking spaces will be minimal. 14. DUST AND EROSION CONTROL: ~~ (a) All graded areas to receive grass will be seeded and mulched immediately following installation to prevent erosion. Building drainage will be corrected prior to grading operations. Dust during exterior demolition will Design Narrative Renovation to the Roanoke County Courthouse Annex _ (project No. 202061 Page 17 be controlled by wetting down debris during operations. The majority of the demolition work will involve asphalt or concrete rubble which will generate a minimal amount of dust. 15. FENCING: (a) No Fencing is proposed. 1fa, STORMWATER MANAGEMENT: (a) Existing impervious areas are being replaced with impervious materials resulting in no increases in stormwater runoff. No stormwater management provisions are proposed. 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C Ol ~ m t0 m y C C > > > N E E ~ lc e N E o m b c m m ~ ~ c o ~ ~ t ~ ~ U v ~ g c ~ N = ~ c ~ c ~ c y c m o a x m rn m > m m » m ~ ~ o 4: o ~ ~ ~ ~ E p m in L U O y C ~ ~ > E o y ~ ¢ ~ 0 V 0 ~ C N . C 7 O > O > O m ~ ~ Y Y Y O Y O Y O LL' ? m m L m C C m ' m •C m • G m ~ 1 7 ~ d' C 7 O y L ~ ~ ~ ~ ~ V m O O t E C C ~ C rn _ rn .. .. C ' ~ ~ ~ aci o o v a ' m rn N ~ d m 'a m o 0 0 0 ~ m m m u ~ o ¢ ¢ c c rn m ~ ~ o ¢ ¢ m U U o w u S x x x -', ~ ~ ~ ~ z O a ~ ~ ~ x ~ ~ ~ rn ~ u> ~ F- > 5 > > > > } ACTION NO. ITEM NO. -ea~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Budget work session on the fiscal year 2003-2004 Requests for Funding SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to review and finalize all agency requests for funding to be included in the FY 2003-2004 budget. On March 25, 2003, social and human service .agencies were given the opportunity to make a three minute presentation to the Board. Cultural, tourism, and other agencies were invited to present at the April 8, 2003 Board of Supervisors meeting. The written requests and accompanying literature from all agencies remain available for review in the Clerk to the Board's office. Please find enclosed a listing of all funding requests received. Included are FY 2001-2002 payments, FY 2002-2003 approved amounts, and the FY 2003-2004 request. This information will be discussed and reviewed, with a goal of finalizing the contribution amounts to be included in the FY 2003-2004 budget. 4 Contribution Requests -Health and Human Service Agencies Results as of 4/16/2003 . r - ~~~ . r , g ~ - .. ~ .>. .,~ ~ f Adult Care Center of the Roanoke Valley ACt ~ $ 10,000 ~ e . $ 10,000 ~ s .. a es . ~ $ 10,000 =Posed *; , ,~, . 1~~" .. ,• ~ ~ ~~Amount Alzheimer's Association - - 5,000 American Red Cross - - 4,000 Bethany Hall 500 500 20,075 Big Brothers and Big Sisters of Roanoke Valley 3,000 3,000 6,000 Blue Ridge Behavioral Health Care 117,755 117,755 127,478 Blue Ridge Independent Living Center - - 10,000 Blue Ridge Legal Services, Inc. - - 3,732 Bradley Free Clinic 5,000 5,000 contribution Child Health Investment Partnership (CHIP) 16,660 16,660 20,960 Children's Advocacy Center of the Roanoke Valley, Inc 3,500 3,500 3,500 Conflict Resolution Center, Inc. - - 7,500 Council of Community Services-Info and Referral Center 3,000 3,000 3,150 Court Appointed Special Advocate (CASA) 2,000 2,000 6,000 Family Service of the Roanoke Valley 4,000 4,000 5,000 Fifth District Employment & Training Consortium - - 3,500 Good Samaritan Hospice, Inc. 1,000 1,000 Goodwill Industries of the Valleys 15,000 5,000 15,000 Habitat for Humanity __ _ - ___ - 6,500 Literacy Volunteers of America-Roanoke Valley 1,000 1,000 1,000 LOA Area Agency on Aging 13,750 13,750 27,015 Mental Health Association 640 700 1,000 National Conference for Community and Justice 610 650 1,500 National Multiple Sclerosis Society - - 1,000 Presbyterian Community Center - - 2,500 Roanoke Area Ministries (RAM) 1,000 1,000 3,000 Roanoke Valley Interfaith Hospitality Network - - 8,667 Roanoke Valley Speech & Hearing Center 1,000 1,000 1,000 Salem/Roanoke County Community Food Pantry 2,500 3,000 10,000 Smith Mountain Lake 4H Camp - - contribution Southwestern Virginia Second Harvest Food Bank 2,500 3,000 5,000 TAP 30,000 30,000 31,500 TAP-Transitional Living Center 20,000 20,000 21,000 The Salvation Army 2,000 2,000 2,500 TRUST 4,750 4,750 8,000 Total $ 261,165 $ 252,265 $ 382,077 $ - additional request YWCA of the Roanoke Valley new request contribution - ~~ , Contribution Requests -Cultural and Tourism Agencies Results as of 4/16/2003 rt Museum of Western Virginia ... $ - - . ~, 0 $ 5,000 ~r;,~,,,,,~,,,,, pp.ose Arts Council of the Blue Ridge 2,000 2,000 3,000 Blue Ridge Soil and Water Conservation District 1,250 1,250 2,000 Center in the Square Operating 35,000 35,000 40,000 Convention and Visitors Bureau 130,000 130,000 150,000 Downtown Music Lab - new request 5,000 Economic Development Partnership 130,000 130,000 138,282 Explore (The River Foundation) 215,440 515,440 515,440 Harrison Museum of African American Culture 2,000 2,000 5,000 Highland Cultural Coalition - - 1,000 History Museum & Historical Society of Western Va. 7,500 7,500 10,000 Julian Stanley Wise Museum 20,000 20,000 35,000 Medical History Foundation, InC. - - contribution Mill Mountain Theatre 5,000 5,000 8,500 Mill Mountain Zoo 5,000 5,000 8,000 Mill Mountain Zoo -Capital Request - - 10,000 New Century Venture Center - 25,000 Opera Roanoke - - 1,200 Planned Pethood Clinic - - 888 .Roanoke Higher Education Center new request 100,000 Roanoke Symphony 6,000 6,000 7,000 Roanoke Valley Alleghany Regional Commission 29,614 29,614 47,411 Roanoke Valley Greenways Commission 10,800 10,800 10,800 Roanoke Valley Sister Cities 3,000 3,000 3,000 Saint Francis of Assisi Service Dog Foundation - new request 3,500 Salem/Roanoke County Chamber of Commerce 6,000 6,000 5,000 Salem-Roanoke Baseball Hall of Fame 3,000 3,000 contribution Science Museum of Western Virginia 15,000 15,000 15,000 Science Museum of Western Virginia -Capital 15,000 Southwest Virginia Ballet - - 1,000 TAP -Dumas Center -Capital -over 3-5 years new request 250,000 VA Western Community College -Scholarship 5,470 7,010 7,200 Vinton Chamber of Commerce 500 500 500 Vinton Dogwood Festival 1,000 1,000 1,000 Virginia Amateur Sports 40,000 40,000 55,000 Virginia Association of Counties 13,940 15,624 15,624 Virginia Museum of Transportation 5,000 5,000 10,000 Western Virginia Land Trust - - 10,000 Williamson Road Area Business Association - new request 10,000 Young Audiences of Virginia, Inc. - - 4,000 Total $ 692,514 $ 995,738 $ 1,534,345 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 RESOLUTION 042203-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~ Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Public hearing for proposed budget for FY 2003-2004 and the FY 2004-2008 Capital Improvements Program SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 2003-04 and the fiscal year 2004-2008 Capital Improvements Program. A summary of the proposed budget was advertised in the Roanoke Times and World News on April 15, 2003 and information previously discussed with the Board regarding the proposed budget has been distributed to all Roanoke County libraries. • - Roanoke Times -April 15, 2003 • ~ County of Roanoke Notice of Public Hearing of the Proposed 2003-2004 Fiscal Year Budget The County of Roanoke will hold a public hearing at 7:00 pm or as soon thereafter as the matter may be heard on Tuesday, April 22, 2003 in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia. The purpose of the hearing is to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 2003-04 summarized below, and the FY 2004-08 Capital Improvement Program. All interested citizens, groups, senior citizens, and organizations are encouraged to attend and to submit comments. Copies of the proposed budget will be available for public inspection at the office of the Clerk to the Board of Supervisors and all County libraries. Summary of Proposed 2003-2004 Budget Revenue Estimates Amount General Fund General Government General Property Taxes $ 86,850,700 Local Sales Tax 6,375,000 Business License Tax 4,400,000 Utility Consumer Tax 4,775,000 Motor Vehicle License Tax 1,740,000 Recordation/Conveyance Tax 1,160,000 Meals Tax 2,675,000 Other Local Taxes 3,378,000 Permits, Fees & Licenses 641,687 Fines and Forfeitures 639,400 Interest Income 704,600 Charges for Services 1,910,600 Commonwealth 7,753,650 Federal 2,600,000 Other 1,760,316 Total General Government 127,363,953 E-911 Maintenance 1,091,143 Comprehensive Services 2,814,180 Law Library 41,648 VJCCCA/Life Skills 317,620 S B & T Building 387,609 Recreation Fee Class 965,878 Internal Services -Information Technology 2,753,219 County Garage 265,842 Total General Fund 136,001,092 Debt Service Fund -County 3,206,803 Capital Projects Fund 3,232,518 Internal Service Fund 938,672 Water Fund 18,140,858 Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Debt Service Fund 8,480,260 School Grants Fund 3,905,018 School Capital Fund 1,186,193 School Textbook Fund 965,536 Regional Alternative School 361,143 Total Revenues All Funds 294,703,181 Less: Transfers (79,486,214) Total Net of Transfers 215,216,967 R- i Proposed Expenditures Amount General Fund General Government General Administration $ 2,313,021 Constitutional Officers 8,230,936 Judicial Administration 1,110,435 Management Services 2,520,216 Public Safety 16,334,687 Community Services 9,647,828 Human Services 12,414,208 Non-Departmental 4,560,417 Transfers to School Operating Fund 55,572,942 Transfers to School Insurance 347,299 Transfers to Capital Fund 3,232,518 Transfers to Debt Service Fund 8,756,027 Transfer to Comprehensive Services 1,153,000 Transfer to County Garage 132,513 Other 1,037,906 Total General Government 127,363,953 E-911 Maintenance 1,091,143 Comprehensive Services 2,814,180 Law Library 41,648 VJCCCA/Life Skills 317,620 S B & T Building 387,609 Recreation Fee Class 965,878 Internal Services -Information Technology 2,753,219 County Garage 265,842 Total General Fund 136,001,092 Debt Service Fund -County 3,206,803 Capital Projects Fund 3,232,518 Internal Service Fund 938,672 Water Fund 18,140,858 Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Grants Fund 3,905,018 School Debt Fund 8,480,260 School Capital Fund 1,186,193 School Textbook Fund 965,536 Regional Alternative School 361,143 Total Expenditures All Funds 294,703,181 Less: Transfers (79,486,214) Total Net of Transfers 215,216,967 R- AGENDA ITEM NO. ~~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS ., ~, ~ r , SUBJECT: ~~L (~~l'~'i)~r',+.., i ~ Tf~.'`" I~~~~~7 ,c~"1 /-'/'~'~:.j ~~. ~~~~:?~_~~',~~~Cy~~.~~?h~` I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: O~l ~'~l~ ~` _ _ _/~ ;~ ~ . ADDRESS: `' ~~ ~~ ~ ~~~ j"~ 1",~"~' ~ ~ =j, ~'~~ PHONE: / ~ ~ /~~~~~ GROUP/ORGANIZATION: C~>,~',~ ~°~' ~~ ~ ~.~~ ~~~~ y~ ~ -~cz ~~~~~~c=>~ ~~~ s ~ ~ ______P et it i o n -f-or - s e c o~dary---r- oa~l--ma fnt enanc e-,~h~lant-mix-a s~ha It ~ -----t=he -roads-._in_Greenwood Forest subd~i~iQn~edg~waIIdr, m;m~+e~lar~e_, S_e.dgefi_e_ld, and-_For_ester ~_ were last treaded with hot ~a.n • m;x _ asphalt in 1 82. Once since with a substance called slurry mixes Numerous utilities including Roanoke County have excavated and patched leaving sunken and uneven surfaces.This is a closed sub- division, all traffic entering must leave the way they came creati dual use. December 2002 surrounding subdivisions were treated with hot plant mix asphalt. I Attached is a petition signed by residents requesting the Board I of Supervisors Roanoke County request The Virginia Dept of High- ways include theseroads in their 2UOj schedule for no's pid.iit mix asphalt resurfacing. ~~ ~ ` Presented this date '~ :' of Supervisors. at a meeting of the RoanokenBoard (! v' - V ~' Horace McPherson ~C©A-n1d ~~ 1~~4 ~S~Q/5 - %C ~ ~ ~ „ . Petition for road resurfacing hot plant _ Number automobiles mix as halt - garaged at this. Est. p ----- Name Address annual mileage __ ~ `3~8~ fo~es~er ~~~ ~ t~,,cles - ~'U, vUo. _ _ 1 - - ~ ~ i d- ~~Ya c, ~ CP ~~e C' ~ ~ 6 ~ ~r~~ 1c~7L~,2ti ~. '~L' ~ ~~ V ~ ~ ~ (_-! ~~, ~ ~ Ozl v -~ 1 r ..~ .~- i ~ ~~ ~ _.- 1 _ -- / -_ __.._.. .._. 1---_- p ~ l ' ~ ~I ~. ~ ~ - - ~' ~~ ._ _ sc~-----~-- U~ -- -- - , . _. .S. ~ ~ :~~ --- - - --- - -- - ------- -- _ -=° --- _ ___-__ _ Petition for road resurfacing hot plant _ Number automobiles mix asphalt _ garaged at this. Est. Name Address annual mileage _ ---- -- ------- _~-- --`~-~~~'~~~---=3~-~ `~~~ ~' ~`--dal ~~ ~ `' ~ - ~~ - --- _ , .. i , Petition for road resurfacing hot plant mix asphalt ___ ____ Name Address :r%~ - . Number automobiles garaged at this. Est. annual mileage ., ~ `t~ af`~~~, %, ~f] :~'''.~-- 7L~.~'~~ ~ ', ~C•,. ~ ~`.~`,- ~~ (/`~17• Gtr. ~ 3CJ ~`~a _. __- --- ~ IC> ^~ __L '.~ Vin<. ~.'^ r~ r.,~C ~~ ' JV ~~IC` I\ G~ `- ~~. ~ -- - C~~~ l ~ ~. ~ .-.+ / c,tiA.. ~ ,~ ~ ._ - . _ ----- ! ~' ' ~ ( ,' _ ---- - - ,,...,~~ If ~ n jj `JYC+!ZJ4 t ~~ci `~"~ Ct,_:L'~-~..1. .~ `~ `7 / C~Q (~L~? 1~c5' .~ - (J •- t1T rs, Y1/. C ._ G ~,P.cdS_ --_ _ _----- .3 C7 9 a eQ ~~~ ~ ~-~ ,~n 0c~ ~~~ ~~ ~ ~- . ° Petition for road resurfacing hot plant Number automobiles mix asphalt _ garaged at this. Est. Name Address annual mileage - ~,~ ~ ~ `/ 10.~4pv~~ ~OSfl~l ~ t f`YL4.JC:t~ct~.e /~t L~ ~ • ~ ~U ~ ~ L~ ~ - _ ~ _ ~ ~~_~s _ ~~ ~__~~~ ~r~~~ J~- ~ ~ ~ aid y .~ ,~~- --- -- - --- i ,~~ - _ ©~ lam," (1 ~1F~~;~N-~_ _C ~ ~'S ~? ~ ~ ----- ------ ----- - --- _ _~ "G ~! --- ACTION NO. A-042203-6 ITEM NO. S-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to approve funding for renovations to Salem Office Supply building SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Board purchased the Salem Office Supply Building, located in downtown Salem directly across the street from the Roanoke County Courthouse, for use as a Courthouse Annex, housing the Sheriff and the Juvenile and domestic Relations Court Services Unit. This purchase was made after a thorough investigation of all possibilities in the Salem area, and the facility was chosen because of its size and proximity to the courthouse. The building contains 19,217 square feet on the two floors, with 13,617 located on the first floor, and 5,600 on the second floor. The building has been prepared for construction, and the County hired Spectrum Design to prepare architectural and engineering plans and bid documents for renovation of the entire building. The project was put out to bid, and on March 10, 2003, eight bids were received. The lowest responsive bid was from Loeb Construction, in the amount of $1,555,910. County staff has met with representatives from Spectrum and Loeb Construction, and made changes in the specifications to reduce the bid price to $1,445,626 for the entire project. As an option, the County may choose to only renovate the first floor of the building, at a cost of $1,378,797. The Court Services Unit is currently located in the first floor of the Roanoke County Courthouse in space which is too small and outdated for the operations of the department. There is no room for the computer equipment required by the Commonwealth of Virginia, and the inadequate meeting areas for staff to meet with juveniles and their families. The laboratory testing facilities are not secure and unsanitary, and individual offices are cramped. When the Court Services Unit is moved to the new Courthouse Annex, the area can be used for records storage for the Clerk of the Circuit Court. The Clerk currently pays for off site storage, and records must be requisitioned at least a day in advance. The office space occupied by the Clerk is not large enough for the necessary storage, and is located on the second floor of the courthouse, which is not structurally sound enough for newer storage systems. The Sheriff's Office is located in an old office building on the Courthouse property. The building currently needs a new roof, it is not ADA accessible, and there are problems with the water connection to the facility. It is also too small for the staff, and was not designed for its current use. When the Sheriff is moved to the new Courthouse Annex, the building can be demolished and provide additional parking, which is currently so inadequate on the site that the County spends over $15,000 annually to rent a lot near the complex. FISCAL IMPACT: The cost of renovating the entire building is $1,444,626. This will include preparing the second floor for division into office space for rental to third parties. The cost of renovating the first floor alone is $1,378,797. This will include some work which benefits the second floor also, such as exterior pointing and painting, a new roof, and internal structures to support future addition of access and HVAC systems. If the Board proceeds with the renovation of the Salem Office Supply Building, there are two financing alternatives that staff discussed at the work session earlier today: Alternative 1: The County can pay cash using existing County funds. Of the $1,445,626 needed, we currently have $788,031 appropriated in accounts for Salem Office Supply and office renovations for Probation. The balance of funds can be appropriated from the following sources: a. $75,000 was appropriated to Tanglewood Mall in the 2000-01 budget and has never been used. This can be re-appropriated to the renovations. b. The remaining balance of $582,595 can be appropriated from the Capital Fund Unappropriated Balance. This will still leave a balance of $360,172 in the Capital Fund Unappropriated Balance. Alternative 2: The County can borrow $1 million through the Industrial Development Authority and repay the debt over a 15-year period with an estimated $93,000 annual payment. With this option, the project costs increase by $30,000 to cover the issuance cost of the project, plus another $395,000 in interest expense over the life of the debt. This option leaves $312,405 of currently appropriated funds for the project that can be used to pay the annual debt service for the first three years. 2 ALTERNATIVES: Alternative 1: That the Board accepts the bid from Loeb Construction, as amended, in the amount of $1,444,626 to renovate both floors of the Courthouse Annex Building (formerly Salem Office Supply) and choose Alternative 1 of the financing options, in order to save the issuance costs and interest expense. It is less expensive to perform the work on the second floor when the work is being done on the rest of the facility, and will give the County the option in the future to divide it into office space and rent it to a third party tenant. With the addition of the second floor, the renovation cost is $75/square foot. Alternative 2: That the Board accept the bid from Loeb Construction, as amended, in the amount of $1,378,797, for renovation of the first floor of the Courthouse Annex Building. While this will include some cost for the second floor, it increases the cost per square foot to $101/square foot. Alternative 3: That the Board not take any action at this time. The bids from Loeb Construction expire on May 10, 2003, and the project would have to be re-bid if the Board decided to proceed in the future. Additionally, the building is not in good structural condition, and provides a danger to the public. Staff would recommend that if the Board chooses this option, part of the $500,000 already appropriated to this project be used to stabilize the building so that it can withstand damage from a weather related incident. STAFF RECOMMENDATION: Staff recommends Alternative 1. The Board has long recognized the problems in the current Courthouse, which is why the building was purchased. Due to the structural issues present in the building, and the fact that it is vacant, action needs to be taken to protect the County's investment. The current plan not only provides useable space for the Court Services Unit and the Sheriff's office, it also provides room for rental and future expansion. Once renovated, the building will bean asset to the County which will be worth far more in the future. Renovation will also improve the appearance of the building, which currently detracts from that block of Main Street in downtown Salem. If the Board chooses Alternative 2, Staff recommends using Alternative 1 under the financing options for the same reasons as stated above. 3 VOTE: Supervisor Flora motion to approve staff recommendation (Alternative #1) Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Anne Marie Green, Director, General Services Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Paul M. Mahoney, County Attorney David Davis, Court Services Gerald Holt, Sheriff 4 ACTION NO. ITEM NO. E "~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: First reading of an ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely the Western Hills Well Lot, Tax Map No. 68.17-2-17, Windsor Hills Magisterial District SUBMITTED BY: APPROVED BY: Paul M. Mahoney County Attorney Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the first reading of an ordinance to sell a surplus well lot, in response to the receipt of an offer for same. The Board of Supervisors has received an offer to purchase a County well lot. The identity of the offeror and the amount, terms or conditions of the offer or bid will be kept confidential until the second reading. At second reading the Board may accept the best offer received or reject all offers. The County received one offer to purchase a parcel of real estate identified as "Western Hills Well Lot" -Tax Map Parcel No. 68.17-20-17. Advertisement for bids for the sale of this surplus property and a notice of the public hearing were published in The Roanoke Times on April 17 and April 20, 2003. Notices will be mailed to the adjoining property owners and a sign will be posted on the property. FISCAL IMPACT: The proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. STAFF RECOMMENDATION: ~"` It is recommended that the Board favorably consider the adoption of the attached ordinance at second reading. T- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE WESTERN HILLS WELL LOT, TAX MAP NO. 68.17-2-17, WINDSOR HILLS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate and notice of public hearing was advertised in the Roanoke Times & World News on April 17 and April 20, 2003; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing of this ordinance was held on April 22, 2003, and the second reading was held on May 13, 2003, concerning the disposition of the following parcel of real estate identified as follows: Western Hills Well Lot, 3559 Overbrook Drive Lot 11A, Block 2, Section 1, Western Hills Tax Map No. 68.17-2-17 4. That offers for said properties having been received, the offer of from to purchase this property for the sum of Dollars is hereby accepted/rejected. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 1 ~' (~ 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. 2 O ~ ~CJ ... vl ~ v ~ ~ ~ ~ ~ v ~ 70 X261 .. - ~-_ c~ I \ r\ rn ~ . _-___ - lZ ,~a Sti Cod ~ ~ ~~ II 195 ~ - ~~- ~'OZ~ r M ~~' '"~ o d- Qr' I M9 6 c ~'~' ~ f' M~a ~ r r~ ~ ~3 cc CO ° i ~~ 1 st3 `~~:~ ,o ~8'~ ~ ~ ~ ,~ :; e'~ Chelsea ~ oe 9 5W ~,~ 45 ~-~ r~ M 277.23 ~ µ ~~ n 195 ~ v Jo- ^~ ~ M 1 , ~ 1 N "\. 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' ~ ,;6 I 1~ CC~~ ~ ~ '1" q O ~ ~ ~>~ ~ ~ K? ~ , I +~ ~ ~ 214.31 ~ ~~ ~ ~ ~ Z` rn~,W ° n ~ I/ h ° t . o Q o V ~ x "'~ `n• ~ ~ ~ I Q ~ ~ ~~ ~ ', ^ m ~ ~ I ~''. ~ `~ 220 . ~ e I o 207.32 -. ~~ x, I II, x - ~ 1 t l 1 1 ~ ,~II I // U-I PETITIONER: Roanoke County Planning Commission CASE NUMBER: 4/2003 Planning Commission Hearing Date: May 6, 2003 (Continued from April 1, 2003) Board of Supervisors Hearing Date: May 27, 2003 (Continued from April 22, 2003) A. REQUEST The petition of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-93, Signs. (Petition has been continued by request of the Planning Commission) B. CITIZEN COMMENTS AI Williamson of Sign Design requested some minor modifications to the temporary sign regulations. Bill Lodzinski of Lamar Advertising asked that the Commission reconsider a section of the off-premises sign regulations. Ed Natt, representing Charles Franklin Advertising, suggested some clarifying language for changeable message boards. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the petition. The Commission discussed four issues to be addressed prior to sending the amendments to the Board of Supervisors. The size of temporary signs; changeable messages on off-premises signs; clarifying the definition of replacement value/cost on damaged or destroyed signs; and clarifying amendments regarding replacement off-premises signs were the four issues discussed. D. CONDITIONS E. COMMISSION ACTION(S) Ms. Hooker made a motion to continue the petition until May 6, 2003. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission .~ ~: County of Roanoke Department of Community Development Memorandum To: Planning Commission From: David Holladay, Senior Planner, Zoning Administrator Date: March 21, 2003 Re: Proposed amendments to the Roanoke County Zoning Ordinance, Section 30-93, Signs On April 1, 2003, the Planning Commission will hear public comments on proposed amendments to the Roanoke County Zoning Ordinance, Section 30-93, Signs. At the joint work session with the Board of Supervisors on February 25, the Board directed planning staff to proceed with the proposed amendment package. Draft #3 of the proposed amendments is attached for your reference. Text to be removed is struck through, and text to be added is shaded. Major amendments to the sign ordinance include: • Allowing temporary signs (banners) by annual permit, but in exchange, reducing the number of banners allowed from two to one. (page 7) • Prohibiting roof and portable signs. (pages 4, 7, & 9) • Offering a reduced setback option for freestanding signs in commercial and industrial zoning districts, in exchange for reduced sign height. {pages 13, 14, 15, & 16) • Amending the off-premises (billboard) regulations byplacing a cap on the number ofbillboards currently existing in Roanoke County. Construction of new billboards would still be allowed, but only after removing an existing billboard. Billboards that do not conform to current standards would be removed first. (pages 16 & 17) • Amending definitions to support the proposed regulatory changes. (page 19} Changeable Message Boards At the March 4, 2003 work session, the Planning Commission suggested some alternative language be added to the proposed amendments to address changeable message boards for off- premises signs. This proposed text is now located on page 16 of the attached amendments under Section 30-93-14 (A) 4. Please note that the "minimum dwell time", that an image must remam before changing, is left blank and needs to be discussed and decided. The Outdoor Advertising Association of America provides information about changeable message signs on their website. A November, 2002 report states that of the 46 states that allow billboards, 39 allow changeable messages. Some states did not regulate dwell time. Other states required minimum dwell times ranging from 4 seconds to 10 seconds. Also studied were maximum twirl times, or the maximum time allowed for the message to change. Some states did not regulate twirl time. Other states required minimum twirl times ranging from 1 second to 3 seconds. The twirl time was not addressed in the attached draft, but could easily be added on the suggestion of the Planning Commission. A recent study available on the Federal Highway Administration website also provided information about changeable message boards. Dwell time figures from a 1999 survey by the National Alliance of Highway Beautification Agencies were cited in the study. The timing of tri- vision signs minimum dwell time ranged from a minimum of 4 seconds to a maximum of 10 seconds. Average minimum dwell time was 7.32 seconds. That study also listed maximum transition twirl times ranging from the shortest at 1 second, the longest at 4 seconds and the average being 2.16 seconds. The Virginia Department of Transportation requires a minimum dwell time of 4 seconds. This would be the minimum Roanoke County could choose, but the figure could be higher. Henrico County, for example, requires a minimum dwell time of 10 seconds. If the Planning Commission wishes to include the proposed text regarding changeable message boards, staff recommends staying consistent with the established range of dwell and twirl times of other states, but choosing the longer established dwell time and shorter established twirl time. I look forward to presenting these proposed amendments to the Planning Commission on April 1. 2 ~~~ ~~ DRAFT #3 Proposed Sign Ordinance Amendments March 20, 2003 SEC. 30-93. SIGNS. Sec. 30-93-1. Purpose. (A) These regulations are intended to define, permit and control the use of signs. They have been established by the board to achieve the following community goals and objectives: Protect the health, safety, and welfare of the public. 2. Promote the economic growth of Roanoke County by creating a community image that is conducive to attracting new business and industrial development. Distribute equitably the privilege of using the public environs to communicate private information. 4. Permit reasonable legibility and effectiveness of signs and to prevent their over-concentration, improper placement and excessive height, bulk, density, and area. 5. Promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire, decay, or abandonment. 6. Ensure that signs do not obstruct fire-fighting efforts, and do not create traffic hazards by confusing or distracting motorists or by impairing drivers' ability to see pedestrians, obstacles, or other vehicles or to read traffic signs. 7. Provide for the reasonable advertising of business and civic products and services, with recognition of the effects of signage on the character of the community. 8. Control visual clutter, and encourage high professional standards in sign design and display. 9. Establish clear procedures for the administration and enforcement of this ordinance. Sec. 30-93-2. Permitted Signs. (A) Any sign displayed in Roanoke County shall be comply with: All provisions of the Roanoke County Zoning Ordinance; and, 2. All applicable provisions of the Uniform Statewide Building Code and all amendments thereto; and 3. All state and federal regulations pertaining to the display of signage. (B) If any two (2) or more sections of the above referenced regulations are in conflict, the provision that provides the most restrictive standard shall apply. Sec. 30-93-3. Exempted Signs. (A) The following signs shall be exempted from regulation, and maybe displayed within Roanoke County without obtaining a sign permit. However, an electrical permit shall be required for any sign requiring or incorporating electrical service: 1. Official traffic signs or similar regulatory devices, dentificatiolla ,., directional or any other sites owned, erected and maintained by a duly constituted governmental body. 2. Signs required to be displayed or maintained by law or governmental order, rule or regulation. 3. Memorial tablets or signs, provided they are displayed by a public or quasi-public agency. 4. Directional signs provided that each such sign does not exceed ~i~e--(-53 three (~ j square feet per sign, awe . Street address signs, not exceeding ten (10) square feet in size. 6. Non-illuminated signs, not more than three (3) square feet in area warning trespassers or announcing property as posted. 7. Signs displayed on a truck, bus, or other vehicle while in use in the normal conduct of business. This section shall not be interpreted to permit the parking for display purposes a vehicle to which a sign is attached or the use of such a vehicle as a portable sign. 8. Flags and insignias of any government except when displayed in connection with commercial purposes. 1~"`" 2 V~. "` 9. On-premises real estate signs in residential or agricultural zoning districts not exceeding five (5) square feet in area, or on-premises real estate signs in commercial or industrial zoning districts not exceeding sixteen (16) square feet in area. On-premises real estate signs larger than these exempted allowances maybe installed as temporary signs in accordance with Section 30-93-8(B). 10. Clocks that display time and temperature through the use of mechanical means or the controlled display of lights, provided these devices do not display any other message. 11. Political campaign signs provided that they are located outside of the public right-of--way, and are removed within fourteen (14) days after the campaign. 12. Signs displayed between Thanksgiving and Christmas associated with the sale of Christmas trees and wreaths. 13. Signs on the inside of establishments, except those signs specified in Sections 30-93-4(A)5. and 7., which shall not be excluded. 14. On-premises agricultural product signs associated with the seasonal and/or incidental sale of such products on property where the primary land use is residential or agricultural, provided such signs do not exceed four (4) square feet in area. 15. Signs that are displayed by or promote civic, religious, educational or charitable organizations or causes, provided such signs are displayed no longer than thirty (30) days per calendar year. Sec. 30-93-4. Prohibited Signs. {A) The following signs are prohibited within Roanoke County: Any sign that due to its size, location, color, or illumination obscures a sign displayed by a public authority for the purpose of giving traffic or safety instructions or directions. 2. Any sign that contains or consists of pennants, ribbons, spinners, or other similar moving devices. 3. Any sign, except an official public notice, which is nailed, tacked, posted, or in any other manner attached to any utility pole, or structure supporting wire, cable, or pipe; or to public property of any description. 3 ~~ 4. Any sign located within a public right-of--way, except for signs displayed by a duly constituted governmental authority. 5. Flashing or revolving lights, or beacons intended to direct attention to a location, building or service, or any similar device otherwise displayed that imitates by its design or use, emergency service vehicles or equipment. 6. Any sign that simulates an official traffic sign or signal, and which contains the words "STOP," "GO," "SLOW," "CAUTION," "DANGER," "WARNING," or similar words. 7. Any sign or portion thereof that rotates, or otherwise moves through the use of electrical or wind power. This prohibition does not include the changing of messages on electronic message boards. Signs advertising activities or products that are illegal under federal, state, or county law. 9. Any sign that obstructs any building door, window, or other means of egress. 10. Any electrical sign that does not display the UL, ETL, CSA, or ULC label, unless such sign is constructed, installed, and inspected in accordance with Section 30-93-9(B). 11. Signs or sign structures that are erected on, or extend over, a piece of property without the expressed written permission of the property owner or the owner's agent. 12. Any sign that due to its size, location or height obstructs the vision of motorists or pedestrians at any intersection, or similarly obstructs the vision of motorists entering a public right-of--way from private property. 1 ~. P«rtat~le si«r~s_ 14. Roof signs. Sec. 30-93-5. Sign Permits. (A) Except as provided in Section 30-93-3, no sign maybe erected or displayed in Roanoke County without an approved sign permit. Applications for a sign permit maybe obtained from the Roanoke County Department of community development. Signs that are not visible from apublicright-of--way do not have to conform to the provisions of Section 30-93-13, District Regulations, and the 4 square footage of such signs shall not be included when calculating allowable signage on a lot. (B) Any owner of a parcel of land upon which a sign is to be displayed, or any authorized agent of such owner may apply for a sign permit. (C) Every application for a sign permit shall include a sketch of the property indicating the lot frontage. The application shall also indicate the square footage of all existing signs on the property, and the area, size, structure, design, location, lighting, and materials for the proposed signs. In addition, the administrator may require that the application contain any other information that is necessary to ensure compliance with, or effectively administer, these regulations. (D} Anon-refundable sign permit fee is due and payable with the filing of a sign permit application. More than one sign on one building or group of buildings located on the same parcel of land maybe included on one application provided that all such signs be applied for at one time. e O;T(TIP +PY,~,T,.,YaY[/ ;(TT, T,PY„-,;+ ,,,~J/ ~,P „~P.~ f~ //~~ //~~ t J 1 V 1 --/1YP +~r119 I1YtP +P,M 1'l /lY.1M/ C•l (TYI (lY TfIY l1Tl +!l T/111Y ~d 1 +Y lT~/-!1 /][1 A1C'ti~•]T/ 1'1Gn 11 }C~ YIPY (E) After the issuance of an approved sign permit, the applicant may install and display any such sign or signs approved. Once installed, the administrator may inspect the sign(s) for conformance with the approved sign permit and this ordinance. If the displayed sign(s), due to size, location, height, or number do not conform to the information on the approved sign permit, or the applicable standards of this ordinance, the administrator shall notify the applicant in accordance with Section 30-21. (F} Any sign permit issued shall be null and void if any sign for which the permit was issued is not installed in accordance with the permit within six (6) months of the date the permit was approved. (G) Maintenance, repair, or restoration of nonconforming signs shall be in accordance with Section 30-93-11. If the value of such work exceeds fifty (50) percent of its replacement value, it shall only be authorized after the approval of a sign permit application. (Ord. No. 042799-11, § ld., 4-27-99) Sec. 30-93-6. Measurement of Sign Area and Distances. (A) Sign area shall be calculated as follows: 1. The area of a suspended, attached, or projecting sign, where the letters, numerals, or symbols are on a sign surface which is hung or affixed to a structure, shall be the total area of the hung or affixed surfaces. • tl~ "` 2. The area of an attached sign where the sign consists of words, symbols, or numerals painted on or affixed to a wall, fence, or other building element shall be the entire area within a continuous perimeter enclosing the extreme limits of each word, group of words, symbol, numeral, groups of symbols, or groups of numerals, where the symbols or numbers are meant to be read as a unit. 3. The area of a freestanding sign shall be the total area of all surfaces (excluding poles or other support structures) visible from the public right- of-way. For double or multi-faced signs, only the area of surfaces visible at any one time, at any one point on the public right-of--way shall be measured when calculating sign area. 4. The area ofmonument-type freestanding signs shall be determined by (1) the size of the copy area, (2) visual breaks in the structural components of the sign, and/or (3) variation in the monuments color scheme. (B) The minimum separation between freestanding signs shall be the shortest distance between two (2) signs, measured in a straight line. (C) In situations where these criteria do not provide guidance in determining sign area or minimum separation the administrator shall make the determination. Sec. 30-93-7. Calculation of Allowable Sign Area on Corner Lots. (A) On corner lots, the front shall be either (a) the side fronting the street providing major access, or (b) the side which the main entrance of the structure faces. In situations where neither of these methods clearly distinguishes the front, the administrator shall make a determination. (B) For commercial or industrial uses, the front shall not be a primarily residential street. (C) On corner lots where a building or buildings face more than one street, sign area shall be allowed for front lineal footage as indicated in the district regulations, and for one-half the side street frontage, provided: The side street does not front on a primarily residential area; 2. Sign area as determined by each frontage is placed only on the frontage from which it is determined. Sec. 30-93-8. Temporary Signs. (A) Any person wishing to display a temporary sign must apply for a sign permit pursuant to Section 30-93-5. Except as provided in subsections (B) and (C) below, 6 pertaining to real estate and construction signs, temporary signs shall comply with ~~°" ~' the following standards: 1. Each business or use on a lot shall be allowed to display a one (1) temporary sign ~'~ ~^` +~~~°°-r at any time during a calendar year. Each business or use wishing to display a temporary sign must apply for a temporary sign permit. Temporary sign permits shall expire at the end of each calendar year.'`T '~~~~'"°"° '^'^"'''~'^7^" Y ~ rr ~ r° ~ ' A + + _ + vaaw., .. .J ...... .~.......~'.l r ----'--- --o- ---r ~ ~ r b- ~ ' ~' TAT 1. - + 1.1' 1, + 1. 11 ,a' 1 +1, ., +,t ., /'~~ +° u ~? xr~mrcm~iimTaz'J'Pnuaa ~ ~ ~ "~ t," b J ~ 1,. ,1' -1 ,1 + +' 11 it + ° °°rL + !~n\ ~ ° ~°°+ 111 r --v - - - - commercial zoning districts, the total square footage of any temporary sign shall. not exceed thirty (30) square feet. In all other zoning districts, the total square footage of any temporary sign shall not exceed fifteen(l~) square feet. (B) Real estate signs greater than sixteen (16) square feet in commercial or industrial zoning districts or greater than five (5) square feet in agricultural or residential zoning districts maybe installed on a lot provided that each such sign does not exceed ninety-six (96) square feet in area, and has a minimum sign setback of fifteen (15) feet from any public right-of--way. All real estate signs must be removed within fourteen (14) days after the property has been sold or leased. (C) On premises construction signs maybe installed on active construction sites. No construction sign shall exceed ninety-six (96) square feet in area. Any such sign must have a minimum sign setback of fifteen (15) feet from any public right-of- way. All construction signs must be removed from a construction site prior to the issuance of a certificate of zoning compliance for the building or project. Sec. 30-93-9. Illuminated Signs. (A) Signs maybe illuminated either through the use of backlighting or direct lighting provided the following standards are met: Information on any illumination proposed as part of a sign must be provided by the applicant on the sign permit application. 7 a 2. No light from any illuminated sign shall cause direct glare into or upon ~~ any building other than the building to which the sign is related. 3. No light from any illuminated sign shall cause direct glare on to any adjoining piece of property, or any adjoining right-of--way. (B) Any sign containing electrical components shall conform to current UL, ETL, CSA, or ULC standards and display a label from one of these recognized testing labs; or as an alternative, shall be designed and constructed to standards that would allow one of the above referenced labels to be affixed and thereafter inspected by Roanoke County to insure compliance with these standards. Sec. 30-93-10. Projecting and Suspended Signs. (A) No projecting or suspended sign shall extend more than six (6) feet from any wall or other structure to which it is affixed, nor shall any such sign have a setback of less than fifteen (15) feet from the nearest public right-of--way. (B) The bottom edge of any projecting or suspended sign must be at least seven (7) feet above the ground if located above any publicly accessible walkway or driveway. (C) No projecting or suspended sign shall project or suspend over an adjoining lot, without the expressed written consent of the adjoining property owner. Sec. 30-93-11. Nonconforming Signs. (A) Any sign which was lawfully in existence at the time of the effective date of this ordinance which does not conform to the provisions herein, and any sign which is accessory to a nonconforming use, shall be deemed a nonconforming sign and may remain except as qualified in subsection (C), below. No nonconforming sign shall be enlarged, extended, structurally reconstructed, or altered in any manner; except a sign head maybe changed so long as the new head is equal to, or reduced in height, sign area, and/or projection, and so long as the sign is not changed from an on-premises sign to anoff-premises sign. (B) The addition of lighting or illumination to a nonconforming sign, shall constitute an expansion of a nonconforming structure, and shall not be permitted under these regulations. (C) Nonconforming signs may remain, provided they are kept in good repair, except for the following: A nonconforming sign which is destroyed or damaged to the extent exceeding fifty (50) percent of its replacement value shall not be altered, replaced or reinstalled unless it is in conformance with these sign 8 regulations. If the damage or destruction is fifty (50) percent or less of its ~~ replacement value, the sign maybe restored within ninety (90) days of the damage or destruction, but shall not be enlarged in any manner. 2. A nonconforming on-premises sign shall be removed if the structure or use to which it is accessory is destroyed or demolished to the extent exceeding fifty (50) percent of the principal structure's value. Whenever a change of zoning occurs by petition of the owner, contract purchaser with the owner's consent, or the owner's agent upon a lot which contains a nonconforming on-premises sign, such sign shall not be permitted without being modified in such a manner as to be in full compliance with these sign regulations. Sec. 30-93-12. Damaged or Neglected Signs. (A) The Building Commissioner of Roanoke County shall have the authority to order the removal, without compensation, of any sign or sign structure that due to neglect or damage poses a clear danger to the health, safety and welfare of the public. Sec. 30-93-13. District Regulations. (A) AG-3 and AG-1 Zoning Districts. 1. Lots within an AG-3 and AG-1 districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AG-3 and AG-1 districts subject to the regulations contained herein: Business Signs. Each permitted business shall be allowed a maximum of fifty (50) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Home Occupation Signs. A maximum of two (2) square feet shall be allowed per home occupation, or group of home occupations within one (1) home. Historic Site Signs. A maximum of fifteen (15) square feet shall be 9 allowed per sign. .~. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. No freestanding sign shall be allowed on any lot having less than. t~ ~, a a r~nm ~ o+ „~i~+ ~..,,+~~~ the minimum required lot trontag~ for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. ~u v r7p~-SCC~iivrrz ~aav vv~. ~..~...... ..a ..._'J r-- - u .. . r ~. _ ~. + o,-+<,,;,,o < ~ • i n ~~+~r Minimum sign setback fiomfront property line: fifteeYl (15);feet ,.r +_ a • - ~, „ a ~; moon r 1 c ~ ~ + • ~, o; ~ + Maximum ..b ..~~ , sign height:µfifteen (15) feet. b. No establishment shall be allowed more than four (4) signs. (B) AR, R-1, R-2, R-3, R-4 and R-MH Zoning District Reg~clations. Lots within AR, R-l, R-2, R-3, R-4, and R-MH districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AR, R-l, R-2, R-3, R-4 and R- MH districts subject to the regulations contained herein: Business Signs. Each permitted business in a residential district shall be allowed a maximum of thirty (30) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance 10 with Section 30-93-8, + *'~ + ^~*"'~'° i~ ° ~''c"''e r=c''i''-+e''• ~ ,~ No freestanding business sign shall be allowed on any lot having less .than +, ,, a a ~~nm ~ flct fi-crtµbo the miniintun required lot frontage for the zoning district of the property. The required minimum separation for all freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. ./ V • V 1111111 ~ f.y r~,-am any-~ent~repe~~~• ,'';^'^°~,°r ;" ^ °^+°" Minimum si`Tn setback ,' fr©m front property line: ,fifteen (15}feet 5. ,,T ~. ,a• i. » °a +°„ ~, n~ ~ °+ ;,, i.°;^,,+ Maximum sgz< ~ ~ ~ ~ height: ten (10) feet. 6. No establishment shall be allowed more than two {2) signs. (C) AV Village Center and NC Neighborhood Commercial District Regulations. Lots within AV and NC districts shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in AV and NC districts subject to the regulations contained herein: Business Signs. Each permitted business in AV and NC districts shall be allowed a maximum of four hundred (400) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less 11 than ^„~ t,,,~a,.°a ~, nm roe+ „~,,,+ ~.,,,,+.,,,o the minimum required'. Iot frontage for. the zoni?Z~~ district: of the property. The required minimum .~ separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. :'may, .,~ ~~~~.,~ : ~..,~ .Minimum sign setback from front property line: fifteen (15) feet 5. t.r ~. + a • >^ „ ,a ~ ~+oor ~, c~ ~ o+ • t, o; ,,t,+ Maximums cc°cvzrrcc~ctrTr~7-rc ci-iix-ir~~b.~.,. sign height: fifteen,(15) feet 6. No establishment shall be allowed more than four (4) signs. (D) C-1 Office District Regulations. Lots within a C-1 district shall be allowed a maximum signage allocation not to exceed one-half (0.5) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-1 Office District subject to the regulations contained herein: Business Signs. Each permitted business in a C-1 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than o >,,,..,t..ea ~, nm ~ o+ „~t„+ ~.,,..+.,..e the n~ini.inum required lot frontage fir the zoning di~trier of the property.. The required minimum separation for freestanding signs on a lot or lots under single ownership or 12 control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an ~ ~~ adjacent or adjoining lot. ~,~.. ' b V V 7 7 ' Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet. Maximtun sign height: ten (10) feet Option.2 Nlinimlun sign setback from. front property liner fifteen (15) feet Maximum sign height: fifteen (15) feet ~. TAT ~- + .a' 1, 11 0.7 ~#o (1 Gl F a+ ,., L.o ,.L,+ b b ~ ~ §~. No establishment shall be allowed more than four (4) signs. (E) C-2 General Commercial District Regulations. Lots within a C-2 district shall be allowed a maximum signage allocation not to exceed one and one-half (1.50) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-2 General Commercial District subject to the regulations contained herein: Business Signs. Each permitted business in a C-2 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 13 u- w 3. No on-premises freestanding sign shall be allowed on any lot having less than ~ a a ~~ nm ~ + ,.~•,,,+ ~.,,,,+.,~ the minimum required lot tionta4ie far tl~e zoning district of t11e property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. Notwithstanding the above, the administrator may waive, in writing, the two hundred fifty-foot separation requirement between freestanding signs provided the administrator finds the following standards are met: a. No more than one (1) freestanding sign shall be allowed for each two fifty (250) feet of lot frontage, or portion thereof, under single ownership or control. b. The new freestanding sign is a monument sign with a maximum height of fifteen (15) feet and a maximum width often (10) feet. c. The placement of the sign in the desired location does not promote visual sign clutter on the property or surrounding area. d. In exchange for the placement of the new freestanding sign in the desired location, the applicant or property owner proposes, and agrees in writing to undertake, significant improvements to existing signage on the property. These improvements shall be designed to reduce existing sign clutter, enhance sign design, and promote the overall visual appearance of the property. e. All other sign ordinance requirements regarding the placement and size of the sign are met. < ~, U ~ O ~ /. v.1 • tM 11 /1<7+ M M~Y+<, ,1M0 <TY1<n,1 ~<I~Y 1 , < iav .... ..". ~ on+~Y b~ ..»~.... Options for sign setbacks and height shalLbe as follows: Option 1 Minimum sign setback from frontproperty line:. ten (10) feet Maximum sign height: ten (TO) feet Option 2 Minimtun sign setback from front property line: fifteen (15) feet Maximum sbn height:. twenty-five (25) feet 14 ~~ ~. TAT ~- + rl; .,1, 11 o ee`i +,,.o,-,+.r £u,o /'~C\ F o+ i,~, 1,0;..1,.+_ ~. No establishment shall be allowed more than five (5) signs. (F) I 1 and 12 Industrial Zoning District Regulations. Lots within I-1 and I-2 districts shall be allowed a maximum signage allocation not to exceed one and one-half (1.5) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the I-1 and I-2 districts subject to the regulations contained herein: Business Signs. Each business in an industrial zoning district shall be allowed a maximum of three hundred (300) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-$. 3. No on-premises freestanding sign shall be allowed on any lot having less than ° 1,,,,,,1,.°a r1 nm roo+ „r1„t_w,,,,+.,ge the mnirnumrequired lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. r , F7 f5 O' J 1 7 Options for sign setbacks and height shall. be as follows: Option 1 15 Minimum sign setback from front property line: ten (10) feet ,~ Maximtun sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: ttiventy-five (25) feet ~. ~.r ~. + a• t, n ooa +.~,o~+~ r• ,o `~c) roe+;,, t,o;s+ No establishment shall be allowed more than five (5) signs. Sec. 30-93-14. Special Signage Districts and Regulations. (A) Off-Premises Signs. No new off-premises signs shall be allowed. Existing off- premises signs may be allowed to relocate if the new site is approvedbased onthe standards set. forth in this section. For purposes of this section,. existing off- premises signs shall be those existing on or before jdcate o,~ordinance passa;?e). Applications to relocate an existing ofF premises. sign shall be accompanied by a demolition permit for an existing off premises sign..., ~ No permit for a relocated off-premises sign shall be issued until an existing off-premises sign, or combination ofoff=premises signs; of at least equal square footage are removed. Existing non-conforming off-prenuses signs shall be removed first. When all non-conforming off-premises signs are removed, then existing conforming off-premises signs maybe relocated pursuant to the standards set forth in this section. Legally established existing off-premises signs, located within the C-2, I-1 and I-2 zoning districts, which meet the location and design standards in Section 30-93-14 (A) S. a-f. shall be considered conforming off-premises signs. 4. Changeable messages,. including but not limited to tri-vision, and electronic images, shall be allowed on existing and relocated off-premises signs, located within the C-2, L-1 and I-2 zoning districts, which meet the location and design standards in Section 30-93-14 (A) 5. a-f. The minimum dwell time between image changes shall be Relocated off-premises signs shall be allowed in the C-2, I-1, and I-2 Districts provided the following location and design standards are met: -~. No off-premises sign shall be located within a five hundred-foot radius of an existing off-premises sign,. or anoff-premises sign for which a valid permit has been obtained, but has not yet been erected. 16 fib. No off-premises sign shall be located within two hundred (200) feet of any residential zoning district, public square, park, school, library, or religious assembly property. gc. No off-premises sign shall be allowed to be installed on any roof structure, nor shall any such sign exceedthirty-five (35) feet in height above the abutting road. 4;e~. Side by side, double and multi-decker off-premises signs shall not be permitted. fie. Any off-premises sign must have a minimum sign setback of forty (40) feet from the centerline of any public right-of--way, or fifteen (15) feet from any front property line, whichever is greater. Any off-premises sign shall have a minimum side and/or rear yard setback of fifteen (15) feet. The maximum size of any off-premises sign on a lot shall be three hundred seventy-eight (378) square feet plus ten (10) percent for embellishments. (B) Shopping Centers. Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. In addition, notwithstanding the provisions of Section 30-93-13(E)2., within enclosed shopping centers exceeding two hundred fifty thousand (250,000) gross floor area, businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of one hundred (100) square feet of signage, provided the business has a minimum gross floor area of thirty-two thousand (32,000) square feet, and the sign displayed shall be located a minimum of three hundred (300) feet from the closest public right-of--way. (C) Planned Developments. A signage plan shall be submitted as part of any proposal for a Planned Residential Development (PRD), Planned Commercial Development (PCD), or Planned Technology Development (PTD) as authorized elsewhere in this ordinance. The signage plan shall be part of the required preliminary development plan. All signage plans shall be of sufficient detail to allow the commission and board to judge the compatibility of the proposed signage with the character of the proposed PRD, PCD or PTD. At a minimum, all signage plans shall provide information on the general size, location, style, color, and materials of all signs proposed. In evaluating the PRD, PCD or PTD proposal, the commission and board shall consider the appropriateness of the proposed signage plan in relation to the character of the proposed development, and the surrounding 17 area. ~ i ~(o (D) Airport Overlay District. The allowable height of signs within any established Airport Overlay District shall be governed by the height restriction for that district, or the height restriction imposed by the applicable district regulation, whichever is more restrictive. (E) Lots without public Street Frontage. Lots without public street frontage that existed upon the effective date of this ordinance shall be allowed signage based upon the applicable district regulations as provided for in Section 30-93-13 of this ordinance. Permitted signage shall be calculated based upon the frontage width of the lot that parallels the nearest public street. (F) Clearbrook village overlay district. Signage within the Clearbrook village overlay district should be planned, designed and installed to complement a buildings architectural style. All signage within the Clearbrook village overlay district shall comply with C-1 office district regulations with the following exceptions: Lots within the Clearbrook village overlay district shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1}lineal foot of lot frontage. 2. Signage placed on a building wall shall occupy less than five (5) percent of the facade of that wall. 3. All freestanding signs shall be of a monument design and shall meet the following criteria: a. Monument signs, including their structure, shall not exceed seven (7) feet in height, or ten (10) feet in width. b. Signs shall be channel lit, ground lit, or top lit with a shielded light source so as not cast light onto the path of traffic or on any • adjacent road or property. 4. No establishment shall be allowed more than three (3) signs. 5. A maximum of two (2) directional signs shall be allowed per lot, and no directional sign shall exceed two (2) square feet in size. 6. The following signs shall be prohibited in the Clearbrook village overlay district: a. Off-premises signs. b. Temporary signs. 18 c. Portable signs. d. Roof signs. (Ord. No. 42694-12, § 25, 4-26-94; Ord. No. 72595-9, § 1, 7-25-95; Ord. No. 042799-11, Sec. 30-93-15. Variances. (A) Requests for variances to these sign regulations shall follow the procedures outlined in Section 30-24 of the Zoning Ordinance. The bB'oard of Zoning ~_~ppeals, in considering any variance request, shall follow the guidelines of this section, and section 15.2-2309 of the Code of Virginia, (1950), as amended. The power to grant variances does not extend to an economic hardship related to the cost, size or location of a new sign, or to the convenience of an applicant, nor should it be extended to the convenience of regional or national businesses which propose to use a standard sign when it does not conform to the provisions of this section. (Ord. No. 042799-11, § la., 4-27-99) Sec. 30-28, Definitions Freestanding sign: A sign which is supported by structures or supports ~~• ^r ••^^r +''° ~; a1~d is permanently afli~ed to the ground, and is independent of any support from any building. Portable sign: A self-supported sign that is designed to be moved easily, and is not permanently affixed to the ~srounc}. including but not. Linlicd to _. p~~rtable changeable message c~}binets and sand~~ ich si;,~is. Roof sign: A sign attached to a building, wall, or the roof of a building in which the si~nl height exceeds the highest point of the building. Temporary sign: Any sign ~~~a~~~~~~~ _ = =;' ,other than a portable sign, which is temporarily affixed to the ground, a building or other structure, including, but not. limited to banners and lla~s, and/or an on-premise sign applying to a seasonal or brief activity such as, but not limited to, summer camps, horse shows, yard sales, Christmas tree sales, business promotions, auctions and carnivals. For the purposes of these regulations, on-premises real estate signs and signs displayed on active construction projects shall be considered temporary when displayed in accordance with Section 30-93- 8. t~ 19 ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-7 EXTENDING THE FRANCHISE OF COXCOM, INC. TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6J MONTHS WHEREAS, by Ordinance 42391-15, adopted April 23, 1991, the Board of Supervisors of Roanoke County, Virginia, authorized the grant of anon-exclusive cable franchise to Cox Cable Roanoke, Inc., the predecessor-in-interest to CoxCom, Inc. d/b/a Cox Communications Roanoke ("Cox"), such franchise being embodied in a Cable Television Franchise Agreement by and between the County of Roanoke and Cox, dated as of May 1, 1991; and WHEREAS, negotiations are currently under way between Cox and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about April 30, 2003; and WHEREAS, Cox is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on April 8, 2003, and the second reading and public hearing of this ordinance was held on April 22, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Cox Com, Inc. d/b/a Cox Communications Roanoke to 1 ~. continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, on and after May 1, 2003, and to prevent any interruption of cable television services to customers of Cox Cable for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of six (6) months beginning at 12:00, midnight, on May 1, 2003, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Cox Cable, in Ordinance 42391-15, adopted April 23, 1991; and 2. This ordinance shall be in full force and effect from its passage. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors Cc: File Paul M. Mahoney, County Attorney Catherine McCollough, Vice President and General Manager, Cox Communications Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Elaine Simpson, Cable Access Director 2 ACTION NO. ITEM NO. U _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Second reading of an ordinance extending the franchise agreement of CoxCom, Inc. to operate a cable television system in Roanoke County for a period of six (6) months SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 23, 1991, the Board of Supervisors of Roanoke County adopted an ordinance granting anon-exclusive cable franchise to Cox Cable Roanoke, Inc., the predecessor- in-interest to CoxCom, Inc. d/b/a Cox Communications Roanoke ("Cox"). This franchise was granted for 12 years. Over the past several months the County's negotiating team has been meeting with representatives of the City of Roanoke, the Town of Vinton and Cox to develop a new franchise agreement. Recently, the parties have negotiated an agreement requesting that the Board adopt this ordinance to extend the Cox Cable television franchise for a period of six months so that the negotiations can be completed and a new franchise agreement drafted. The first reading of the ordinance was held April 8, 2003. The second reading and public hearing is scheduled for April 22, 2003. FISCAL IMPACT: None anticipated at this time. However, we have retained the assistance of outside experts to assist us in certain aspects of these negotiations. STAFF RECOMMENDATION: Staff recommends that the Board approve the attached ordinance, extending the current franchise agreement for 6 months. (~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE EXTENDING THE FRANCHISE OF COXCOM, INC. TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6) MONTHS WHEREAS, by Ordinance 42391-15, adopted April 23, 1991, the Board of Supervisors of Roanoke County, Virginia, authorized the grant of anon-exclusive cable franchise to Cox Cable Roanoke, Inc., the predecessor-in-interest to CoxCom, Inc. d/b/a Cox Communications Roanoke ("Cox"), such franchise being embodied in a Cable Television Franchise Agreement by and between the County of Roanoke and Cox, dated as of May 1, 1991; and WHEREAS, negotiations are currently under way between Cox and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about April 30, 2003; and WHEREAS, Cox is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on April 8, 2003, and the second reading and public hearing of this ordinance was held on April 22, 2003. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Cox Com, Inc. d/b/a Cox Communications Roanoke to 1 ~' continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, on and after May 1, 2003, and to prevent any interruption of cable television services to customers of Cox Cable for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of six (6) months beginning at 12:00, midnight, on May 1, 2003, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Cox Cable, in Ordinance 42391-15, adopted April 23, 1991; and 2. This ordinance shall be in full force and effect from its passage. 2 I~~~ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-8 AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 3 (TAX MAP NO. 40.05-8-03), OWNED BY TIMOTHY B. BOITNOTT, DEDICATED BY SUBDIVISION PLAT FOR SECTION NO. 4, ORCHARD PARK, RECORDED IN PLAT BOOK 23, PAGE 165, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled 'PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 23, page 165, atwenty-foot (20') sanitary sewer easement was dedicated and shown across Lots 3 and 4, being designated therein as "20' S.S.E."; and, WHEREAS, Timothy B. Boitnott is the owner of Lot 3, Section 4, Orchard Park; and, WHEREAS, the ownerand the developer, Fralin and Waldron, Inc., have discovered that the residential structure located thereon encroaches into the sanitary sewer easement; and, WHEREAS, the owner and the developer, as the Petitioners, have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the existing sanitary sewer easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 8, 2003; the public hearing and second reading of this ordinance was held on April 22, 2003. 1 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a 20' sanitary sewer easement across Lot 3, Section No. 4, Orchard Park (Tax Map No. 40.05-8-03), being designated and shown as "3.0' x 24.0' Portion of Sanitary Sewer Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on "PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the aforesaid Clerk's Office in Plat Book 23, page 165, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2 A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney I hereby certify that the foregoing is a true and correct copy of Ordinance 042203-8 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, April 22, 2003 Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 3 NOTES: 1.Owner of Record Lot 3: Timothy 6.6oitnott Instrument No. 200121706 Tax Map No. 40.05-8-03 Plat: P.B. 23, Pg. 165 2. The subJect property i5 located in flood Insurance wne 'k' as designated by F.E.M.A and shown on Panel No. 5116100026 D, dateq October 15,1993. Zone "X" is determined to be outside 500yearfloodplain. FARIVIHOLTSE LANE 231.58' To P.I. At /- HUNTRIDGE ROAD • • 30 (.C-°~ F.I~IBIT A 8' Porch ~ 1-5TO1ZY YINYI- ry DWELLING N0.5918 (~'~) ~ 15' Public Utility - _ - Easement - - 30' Min. Bidg. Line I Conc. Patio m 26.2' 14•b' I ~ za.s~ 3~0' x 24.0' Potion of ~ Sanitary Sewer. Easement ~ To Be Vacated o t5' { -- NOTE: Dwelling Encroached 2.5' ~ I I I Into Existing Easement _.~_,_~ i LOT 3 0.373 ACRES rNatural Watercourse I I -~'" ---~_ _~~ +~, 20^Sanftary Sewer Easement ~ I _'~` '. ~ ~~~ I, ~ ----- I -~ ~~ ~ ~~ I --I- go I ~' I ~~ m I ,s ~iS ~ ~ o I~ v lui ~ IN Lot4 t4 ~ I~ ~ I~ b Iz N I I 5' 100 YEAR FLOODPLAIN ~ LUMSDEN ASSOCIATES, P.C. (SEE P.B. 23, Pg. 165) ~ Lot 2 Variable Width Drainage Easement N60P49'54"W, 95.03' ~ i ' 10' Pvt. ~- ~ - ------- --- -, S.S.E. ~` \ ~~ ~\ I I ___ ___. ~ '. "ORCHARD PARK" Lot 5 SECTION 3 ~ ~ Lot 7 Lot 9 P.B. 22,PG.6 ~, ________ Lot 6 ~ Map For ~$P-I-TH pA RoAr~o~E couNrr~r ~ ~ o ~ 3~~ov 3 ~~ Showing the Vacation of a Portion of a , . ~ sanitary ewer Easement Across O C . L E. ROZ - Section No. 4, "ORCHARD PARK" ot 3 ~ ~ , . No. 5913 Farmhouse Lane 131 s"R Hollin~ Magisterial District Roaf~oke County, Virginia ~P.APHIC SCALE 1"=30' Coloru.al Lands SURYBYING & MAPPING 5547 VY'lnesap Drive, Roanoke, Virginia 24019 Phone:540-977-6501 PAX: 540-977-3377 30 D 'ro(ect ID: O1rc01 60 90 DATE:12/05/2D02 ACTION NO. ITEM NO. U 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 2003 AGENDA ITEM: Request to vacate a portion of a Sanitary Sewer Easement crossing Lot 3, Section No. 4, "Orchard Park" SUBMITTED BY: Arnold Covey Department of Community Development APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On behalf of Timothy B. Boitnott, property owner, Fralin and Waldron, Inc. is requesting the vacation of a portion (3.0' x 24.0') of a Sanitary Sewer Easement crossing Lot 3, Section No. 4, "Orchard Park" created in Plat Book 23, Page 165; said portion is shown on the attached plat. Due to an error by the foundation contractor employed by Fralin and Waldron, Inc., the house now owned by Mr. Boitnott was inadvertently built in the easement. Mr. Boitnott proceeded with the closing and possession of the home based on the understanding from County staff that the encumbered portion of the easement would be vacated by the County. The Utility Department has reviewed this request and has no objections. FISCAL IMPACT: Fralin and Waldron, Inc. will incur all costs associated with the vacation of a portion of this Sanitary Sewer Easement. ALTERNATIVES: Vacate the portion of the Sanitary Sewer Easement as shown on the attached plat. 2. Deny the vacation of the Sanitary Sewer Easement as shown on the attached plat. STAFF RECOMMENDATION: County staff recommends Alternative 1. ~. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 3 (TAX MAP NO. 40.05-8-03), OWNED BY TIMOTHY B. BOITNOTT, DEDICATED BY SUBDIVISION PLAT FOR SECTION N0.4, ORCHARD PARK, RECORDED IN PLAT BOOK 23, PAGE 165, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 23, page 165, atwenty-foot (20') sanitary sewer easement was dedicated and shown across Lots 3 and 4, being designated therein as "20' S.S.E."; and, WHEREAS, Timothy B. Boitnott is the owner of Lot 3, Section 4, Orchard Park; and, WHEREAS, the owner and the developer, Fralin and Waldron, Inc., have discovered that the residential structure located thereon encroaches into the sanitary sewer easement; and, WHEREAS, the owner and the developer, as the Petitioners, have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the existing sanitary sewer easement; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 8, 2003; the public hearing and second reading of this ordinance was held on April 22, 2003. 1 ~ t ""' ~, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a 20' sanitary sewer easement across Lot 3, Section No. 4, Orchard Park (Tax Map No. 40.05-8-03), being designated and shown as " 3.0' x 24.0' Portion of Sanitary Sewer Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on "PLAT SHOWING SECTION NO. 4, "ORCHARD PARK",' dated October 12, 2000, and recorded in the aforesaid Clerk's Office in Plat Book 23, page 165, in the Hollins Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended). 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, alf of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). 2 . " NOTES: 1.Owner of Record Lot 3: Timothy B. Baitnott Instrument No. 200121706 tax Map No. 40.05-8-03 Plat: P.B. 23, Pg. 165 2. The subject property is located in flood insurancc zone 'X" as designated by F.E.M.A and shown on Panel No. 5116100026 D, dated October 15,1993. Zone'~C' is determined to be outside 500-yearfloodplain. FARMHOUSE LANE 231.58' To P.I. At HUNTRIDGE ROAD ----- -~- I ~~ ~ °~~ I ~- ~.o I e : =1 ~ I ~ I .9 ~S ~ ~ ~ I i l u I Lot 4 M ~' ~ I~ Ic ~ Iz of 15 100 YEAR FLOODPLAIN I LUMSDEN AS90CIATES, P.G. I (SEE P.B. 23, Pg. 165) -'-------.~ I + ~ rN_ atural Watercourse I -20_Sanitary Sewer Easement ~ I I ~ m P I ~ 6' Porch ~ 1-STORY VINYL ry DWELLING ' N0.5918 12.5' , 4t5' j it Conc. Patio iai 26.2' i 14.8', k 3a0' x 24.0' Portion of I Sanitary Sewer. Easement To Be Vacated 15 ~ N}1TE: Dwelling Encroached 2.5' I Into Existing EaSemerrt I I ( LOT 3 I 0.373 ACRES _i_ I ~~~ I, ~ 15' Public Utility - _ _ Easement 30' Min. Bldg. Line ~- Lot 2 0 Variable Wldth J Drainage Easement - - - N60P49'54"W. 95.03' ~ ' 10' Pvt. ----- --- ~~\ j"~- 8.5.E. ~\\ \ -- j ~ j j -- ~ ~ __-- Lot 5 "OR ~EH oD 3 `ARK" '~ ~ \ Lot 7 Lot 9 P.B. 22,PG.6 ~, _______- Lot'6 ~ Map For ~~THOA ROAl'~TOKE COI;~NTY o~ / ~~ ~f~D°3 ~ ~ Showing the Vacation of a Portion of a t A l ~ . cross Sanitary Sewer Easemen O C L E. ROZ ~ Lot 3, Section No. 4, "ORCHARD PARK" No. 5918 Farmhouse Lane T31 ~~"~ Hal(in~ Magisterial District Roan;'oke County, Virginia ~"iRAPH1C SCALE 1"=30' Colonial Lands SURVEYING & MAPPING ` 5547 winesap Drive, Roanoke, Virginia 24019 30 0 3D 60 90 Fhone:5ao-977-650> FAX: 540-977-3377 ~Pro~ect ID: O1rc01 DATE: 12/05/2002 t/t '" EXHIBIT A E _ -~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003 ORDINANCE 042203-9 TO CHANGE THE ZONING CLASSIFICATION OF A 22.743-ACRE TRACT OF REAL ESTATE LOCATED AT VA. SECONDARY ROUTE 688 (COTTON HILL ROAD) AND RAINTREE ROAD (TAX MAP NO. 96.02-1-33) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF R-1 WITH CONDITIONS UPON THE APPLICATION OF COTTON HILL LAND COMPANY, LC WHEREAS, the first reading of this ordinance was held on September 24, 2002, and the second reading and public hearing was scheduled for December 17, 2002, and postponed at the request of the Petitioner to January 28, 2003; at which time the matter was referred back to the Planning Commission for reconsideration; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 5, 2002 and reconsidered this matter on April 1, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 22.743 acres, as described herein, and located at VA. Secondary Route 688 (Cotton Hill Road) and Raintree Road (Tax Map Number 96.02-1-33) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AR, Agricultural Residential District, to the zoning classification of R-1, Low Density Residential District. 1 2. That this action is taken upon the application of Cotton Hill Land Company, LC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers for Revised Rezoning Request"; provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and has a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Brook Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon 2 between the developer and VDOT. 7. Designated areas along Raintree and Sylvan Brook Road, as shown on the plan shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Brook Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. The Developer agrees to use its best efforts to run this water line in such a manner so as to disturb as few trees as possible, subject to the approval of the Roanoke County Fire Department. 9. Developer shall install a 6-foot vinyl fence at the rear of Lots 2 through 6 and through Lot 7 to the point where the Runyon's left side property line intersects the rear lot line of Lot 7. The developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for sight distance approval as determined by VDOT. 4. That said real estate is more fully described as follows: Beginning at a point at the northwest corner of the property of Jon K. Ayers (DB 1416, page 1692 -Tax Map #96.02-1-30) on the northeasterly side of Sylvan Road (VA. Sec. Rt. 888); thence N. 32 deg. 48' 00" W. 732 feet to a point; thence N. 47 deg. 17' 00" E. 178.50 feet to a point; thence 86 deg. 00' 00" E. 245 feet to a point; thence N. 38 deg. 49' 00" E. 350.40 feet to a point in Cotton Hill Road (VA. Sec. Rt. 688); thence with the same S. 69 deg. 21'.25" E. 391.47 feet to a point; thence S. 51 deg. 11' 25" E. 350 feet to a point; thence S. 39 deg. 00' 25" E. 353.11 feet to a point; thence leaving Cotton Hill Road (VA. Sec. Rt. 688) the following courses and distances: S. 62 deg. 10' 46" W. 442.87 feet to a point; thence S. 01 deg. 12' 43" W. 322.22 feet to a point; thence S. 76 deg. 57' 28" W. 250.66 feet to a point; thence N. 65 deg. 26' 31" W. 458.79 feet to the place of Beginning and being designated as New Tract 1, containing 22.743 acres as shown on the "Plat Showing the Subdivision of 27.688 acres Property of Mary M. Helvestine & the Dorothy W. Helvestine Estate creating hereon New Tract 1 (22.743 ac.), New Tract 2 (3,085 ac.) & New Tract 3 (1.840 ac.)" of record in Plat Book 22, page 191 of the Clerk's Office of the Circuit Court of Roanoke County, Virginia. 5. That this ordinance shall be in full force and effect thirty (30) days after its 3 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Altizer, McNamara NAYS: Supervisor Church A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 4 i ~-~ t Rd '"_ /' 21/ , _ 29. 22, t.62 ne. ~`4 RJAN~.KE COUNTY :Applicants Nrx~ne: Ctton Hitt Land Co. LC DEPARTMENT OF Zoning: E~istinq C2, Proposed Zoning R 1 CDM~fZTNITY DEV.CLOPMENT Tax Maio No. _96.02-1-33 - - - - _.~ -y LAW OFFICES OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, Edward A. Natt Please reply to: P. O. Box 20487 Roanoke, VA 24018 Direct: (540) 725-8180 Fax: (540) 772-0126 E-mail: enatt@opnlaw.com POST, MAXWELL & FERGUSON, PLC 3912 ELEGTRIG PiOAD, .S.w. P. O. Box 20487 ROANOKE, `'IRGINIA 240 18 - 0049 (540) 989-0000 EAx (540) 772-OL28 April 22, 2003 SALEM, `II2GINIA4153 Y.O. BoX 27H lO~> ~. CJ()L()RAPO STR F. F.T (:540) 3139-2:3 X49 FAX CS -I~O) R89-9580 Board of Supervisors County of Roanoke 5204 Bernard Drive Roanoke, VA 24018 Re: Cotton Hill Land Company Gentlemen: Enclosed are the signed revised Proffers relating to the above. An additional sentence was added to Proffer #8 at the request of the adjoining property owners. Very truly yours, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, P.L.C. ~A.w,~Cnn-~ Edward A. Natt EAN/csb Enclosure PROFFERS Address of Subject Property: Situate along Virginia Secondary Route 688 and Raintree Road, Cave Spring Magisterial District, Roanoke County, Virginia Tax Map No.: 096.02-01-33 Applicant/Owner's Name: Cotton Hill Land Company, L.C. PROFFERS The undersigned applicant/owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers For Revised Rezoning Request;" provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and have a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. \\JOLLY\SYS\USERS\CBaumgardner\ZONING\Cotton Hill Land PROFFERS.doc 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon between the Developer and VDOT. 7. Designated areas along Raintree and Sylvan Roads, as shown on the plan, shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. The Developer agrees to use its best efforts to run this water line in such a manner so as to disturb as few trees as possible, subject to the approval of the Roanoke County Fire Department. 9. Developer shall install a 6-foot vinyl fence at the rear of Lots 2 through 6 and through Lot 7 to the point where the Runyon's left side property line intersects to rear lot line of Lot 7. The Developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for site distance approval as determined by the Virginia Department of Transportation. C~T`1F~J~41LL LAND COMPANY, L.C. Y \\JOLLY\SYS\USERS\CBaumgardner\ZONING\Cotton Hill Land PROFFERS.doc u-y PETITIONER: Cotton Hill Land Company, LC CASE NUMBER: 23-10/2002 Planning Commission Hearing Date: April 1, 2003 (Reconsideration) Board of Supervisors Hearing Date: April 22, 2003 A. REQUEST The petition of Cotton Hill Land Company, LC to Rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for a development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS Several citizens expressed concerns regarding increased traffic on Cotton Hill Road, conflicts with the neighboring Wildlife Rescue Center and overcrowded schools. C. SUMMARY OF COMMISSION DISCUSSION Ms. Janet Scheid presented the staff report. She summarized the issues that Supervisor Minnix has requested be researched: 1) Sight distance on Cotton Hill Road: Mr. Ray Varney, VDOT Assistant Resident Engineer, has expressed concern that there may not be adequate sight distance for driveways onto Cotton Hill Road. At the time a subdivision plan is submitted, VDOT will review the location of these driveways and evaluate the locations for adequate sight distance in both directions. VDOT's comments on this issue are reviewed by the County and if there is not adequate sight distance for some or all proposed driveways the County will not allow the subdivison of these lots to occur. Driveways may have to be eliminated or combined; 2) Traffic study at the intersection of Cotton Hill Road and Rt. 221: VDOT has studied this intersection and reports that the warrants do not justify a traffic signal; 3) Right-of Way Required for Improvements to Cotton Hill Road: VDOT has done a preliminary design for this section of Cotton Hill Road, indicating proposed right-of-way needed for the road improvements. Cotton Hill Road is on the County's Six-Year Plan; 4) Speed Limit Study on Cotton Hill Road: VDOT has completed this study and reports that there is no justification to change the speed limit which is currently 55 mph for automobiles and 45 for trucks; 5) Methods to Ensure That New Homebuyers Know What School Their Children Will be Attending: The best method for doing this is to have the school attendance zone indicated on the property sales contract. The Roanoke County School website has this information available and realtors are informing prospective homebuyers of this information also. The Planning Commission discussed these findings and the petitioner's proffers. Mr. Witt stated that the concept plan showed only a few more lots than is allowed by right on the property and with the proffers he felt that it was a good proposal. l~-Y D. PROFFERED CONDITIONS Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers for Revised Rezoning Request"; provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and has a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Brook Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon between the developer and VDOT. 7. Designated areas along Raintree and Sylvan Brook Road, as shown on the plan shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Brook Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. - I fence at the rear of Lots 2 throu h 6 and u 9. Developer shall install a 6 foot vmy 9 , through Lot 7 to the point where the Runyon's left side (south) property line intersects the rear lot line of Lot 7. The developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for sight distance approval as determined by VDOT. E. COMMISSION ACTION(S) Mr. Witt made a motion to recommend approval of the rezoning with the conditions. Motion carried 5-0. F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 3 u-~ MEMORANDUM DATE: March 26, 2003 TO: Planning Commission FROM: Janet Scheid, Chief Planner RE: Cotton Hill Land Company, LC EXECUTIVE SUMMARY This is a request to rezone 22.743 acres from AR (Agricultural Residential) to R-1 (Single-family Residential) with conditions. The property is located on Cotton Hill Road in the Cave Spring Magisterial District. It is designated Development in the Roanoke County Community Plan. BACKGROUND This petition came before the Roanoke County Planning Commission on November 5, 2002. At that public hearing, approximately 15 citizens expressed concerns about the increased traffic on Cotton Hill Road, conflicts with the Community Plan, conflicts with the neighboring Wildlife Rescue Center, overcrowded schools and possible damage to near by wells. Citing many of the same concerns, and on a 4-1 vote, the Planning Commission made an unfavorable recommendation to the Board of Supervisors. On January 21, 2003, the petitioners hosted a community meeting. They discussed many of these concerns with the citizens, displayed three alternative development plans and suggested nine proffers on the rezoning to help mitigate development impacts. These proffers will be discussed in more detail below. On January 28, 2003 the petition came before the Roanoke County Board of Supervisors. At the petitioner's request, the matter was referred back to the Planning Commission. Supervisor Minnix (Cave Spring Magisterial District) asked staff to research the following items: 1. Sight distance on Cotton Hill Road 2. Traffic study at the intersection of Cotton Hill Road and Rt. 221 - to consider both existing and projected traffic counts 3. Right-of-way required for improvements to Cotton Hill Road 4. Speed limit study of Cotton Hill Road 5. Methods to ensure that homebuyers know what school their children will be attending U-~ FINDINGS Sight distance on Cotton Hill Road: One of the development proposals that the petitioners have discussed shows seven driveways accessing Cotton Hill Road. Mr. Ray Varney, VDOT, has expressed concern that there may not be adequate sight distance for some or all of these proposed driveways. At the time a subdivision plan is submitted, VDOT would review the location of these driveways and evaluate the locations for adequate sight distance in both directions. VDOT's comments on this issue are reviewed by the County and if there was not adequate sight distance for some or all of these driveways the County would not allow the subdivision of these lots to occur. Driveways may have to be eliminated or combined. 2. Traffic study at the intersection of Cotton Hill Road and Rt. 221: VDOT has studied this intersection and reports that the warrants do not justify a traffic signal. 3. Right-of-Way required for improvements to Cotton Hill Road: VDOT has done a preliminary design for this section of Cotton Hill Road, indicating proposed right-of-way needed for the road improvements. Cotton Hill Road is in the County's Six-Year Road Plan. 4. Speed limit study on Cotton Hill Road: A request has been made to VDOT for this study. The study has not been completed but is expected within the next 60-90 days. 5. Methods to ensure that new homebuyers know what school their children will be attending: Probably the best method for doing this is to have the school attendance zone indicated on the property sales contract. The Roanoke County School website has this information available and it is my understanding that the realtors are informing prospective homebuyers of this information also. PROFFERS The following proffers have been submitted by the petitioners: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers for Revised Rezoning .Request"; provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and has a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Brook Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. 6. Developer agrees to dedicate to VDOT the parts of the property that are between Cotton Hill Road and the existing gas line easement except such dedicated area shall not include any land that would make any point of any abutting developed lot less than 120 feet in depth. 7. Designated areas along Raintree and Sylvan Brook Road, as shown on the plan shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Brook Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road. 9. Developer shall install a 6-foot wood fence at the rear of Lots 2 through 6 as shown on the Development Plan. Upon review of these proffers staff has the following suggestion: 1. Remove Proffer #6 in its entirety and substitute the following language: Petitioner: Cotton Dill Land Company, LC C/0 Steve Strauss, P.O. Box 20287 .Roanoke, VA 24018 ~' Request: Rezoning from AR to R-I Location: Va. Sec. Rt. 688 (Cotton Dill Road} and Raintree Road Ntagisterial District: Cave Spring Proffers: 1. There will be no driveways from Cotton bill Road. 2. There will be one entrance to the subdivision from Cotton Mill Raad. 3. The property will be developed to a maximum extent of 2.75 lots per ac. EY~CUTIVE SZTIVIMA.RY: This is a rezoning request from AR to R-1. for 22.743 acres, at Cotton PIill Road. The property-is zoned AR, Agriculture Residential and is designated as Development in the 1998 Roanoke County Community Plan. The petitioner requests to rezone the entire tract. 1. APPLICABLE REGLTLATId~NS Building Permit for Single Family Home Required. V DOT Entrance Approval Required. 2. ANALYSIS ®1" EXISTING CO1~IDITIt)NS United States Department of Interior -The petitioned property lies to the north and down slope from the Parkway. Between the Parkway road and the petitioned property there is a fairly dense wooded area and Raintree Road, all within the Parkway's property. This provides a substantial visual buffer for travelers using both the Parkway motor road and Parkway overlook. Utility rights-of--way will not be required of the National Park Service, so there will be no direct or secondary impacts from that use. The Parkway requests that the Parkway boundary be clearly surveyed and marked by the developers on proposed lots, which share a common property line with the Parkway. The National Park Service's major concern is the continued growth on Cotton Hill Road and the inevitable need to improve this secondary road. With that eventual improvement will come the need to remove and rebuild the parkway overpass. Topography/Ve~etation -The property has a ridge, which runs from south to north down the center of the property. The property drops 100' from the top of this ridge in the south east corner to the northwest corner. Swales run along both sides of the ridge following Cotton Hill Road to the north and Sylvan Brook Road to the south. East Tennessee Natural Gas has a 50' easement from the northwest portion of the property to the western edge of the property. The property is 'mostly open field with sporadic bushes and a tree line to the rear of the property. ~' Surrounding_Nei~hborhood -This property adjoins AR zoned residential properties to the Southeast, Southwest, West, and Northwest ranging from 3-acre lots to 3/4 acre lots. Across Cotton Hill Road are R-1 zoned residential properties ranging from 1/3-acre lots to 1-acre lots. 3. ANAF,YSIS ®F PR®POSED DEVELt~PMENT Background -Current conceptual plans show a subdivision ranging from 44 to 571ots. Anticipated use is asingle-family neighborhood, which will fit into the existing community. The proffered condition allows a maximum of 62 lots. Site Layout/Architecture -The conceptual plans show two different possible layouts. One has a main arterial drive with lots placed along this road. The second conceptual plan shows one main arterial drive with multiple cul-de-sacs accessed off this arterial. Both plans access Cotton Hill and are aligned with Monet Drive. Most lots show approximately 85' of frontage. No architecture plans have been submitted. Access/Traffic Circulation - V DOT states that the development of this single-family residential subdivision will have an impact on the peak hour traffic. Traffic on Cotton Hill Road is 2,300 VPD. Increased traffic as a result of this development would be approximately 440-620 additional vehicle trips per day. As a minimum a right turn lane will be required far the new entrance. Additional right of way will be needed for construction of this turn lane. The development of the proposed entrance will need to include the development potential for the ' property south of the Parkway. A left turn may also be required. Fire & Rescue/Utilities -Fire and rescue services will continue, as they currently exist. Public water and sanitary sewer is currently available. This petition does not affect the existing public water and sanitary sewer systems. Department of Economic Development -The Department of Economic does not object to the rezoning request from the petitioners to rezone from AR to R-1. Long-Range Impacts -Cumulative long-range impacts of this proposed subdivision as well as others, include impacts on school populations and attendance zones, road improvements, parks and recreation facilities, emergency services and other general services such as trash collection and libraries. The Park Service has noted in their comments their concern about road improvements and the subsequent impacts on Blue Ridge Parkway facilities; the school administration has recently dealt, at least in the short-run, with overcrowding at Back Creek Elementary by shifting school attendance zones. There is the recognition on the part of staff that continued residential growth has a direct impact on school capacities and other capital improvement needs such as roads and park facilities. These capital improvement needs must be met in order to maintain a high quality of life in Roanoke County. 2 '4. CONFORMANCE ~I'p~I ROANOKE COUNTY COIVIll~IIJNITY PLAN The site is designated as Development in the 1998 Community Plan. Development designated land use areas are where most new neighborhood development will occur, including large-scale ~_ planned developments which mix residential, retail and office uses. Innovation in housing design, environmental sensitivity by incorporating natural features and resources within the developed area, greenways and bike and pedestrian trails are all key objectives of the Development designation. Clustered developments are also encouraged. Without additional information from the petitioner it is not possible to determine whether or not this proposed development meets these objectives or not. Land use types, which fall under the designation of Development, are Conventional Residential, Cluster Residential, Multi-Family, Planned Residential Development, Planned Community Development, and Community Activity Centers. The proposed petition would fall under the land use type designation of Conventional Residential. This would include single-family developments in conventional lots, which include attached, detached, and zero lot line housing options. This petition is consistent with the Development designation of the Roanoke County Community Plan. 5. STAFF CONCLUSIONS This is a request to obtain a rezoning from AR to R-l. The request involves a 22.743 acre tract off of Cotton Hill Road. The petitioner's request is consistent with the policies and guidelines of the Roanoke County Community Plan. The site has ample space to conform to all applicable development standards. No negative impacts are anticipated. 'CASE NUMBER: 23-10/2002 PREPARED BY: Chris Lowe HEARING PC: October 1, 2002 BOS: October 22, 2002 DATES: 3 a ~ Couni~/ of Roanoke _ ~ Communit<~ Development Planning & Zoning ~ ~ 5204 Bernard Drive P 0 Box 2°800 Roanoke, VA 24018-0798 (5~0) 7 r2-2063 FAX (S40) 772-2108 Date received; I Received by: I Applicztiun Eee: PCBZA date: I Placards issued: I HOS sate: I Case Number .:.-- , Check type of appiication filed (check all that apply) SXl Rezoning ~ Special Use O Variance CCXVfACT: EDWARD A. NA?i", 3912 ~.E1.ECfR1C t~QAD, Rt1A1~]G~ VA 24018 • 725-8180 Applicants name/adaress w/zip one Cotton Hi i l Land Corr>pany, LC 772-0126 c/o Steve Strauss, P. 0. Box 20287 Fax No. Roanoke VA 24018 Owner's name/address w/zip Phone: Same as above Fax No. Property Location Magisterial District: Cave Seri Va. Sec. Rte. 688 and Ra intree Road Community Planning area: .Back Creek ?4lap No.: 096.02-Oi-33 Zonin 1 tar Exisung g AR (Arracta t al. Resldent~al~ of part°i(s)~ Scres• 22 743 (Existing Land Use: vacart I ~~ a ~~L L'°~,PE~^i£F'T ~ PPLI~'~~i~TS~(Ri'Si~ Proposed Zoning: Rl (Low Density Res 'a dent i a I ) Proposed Land Use: res i dent i a l - s i ng I e- farm I Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No O IF NO, A VARIANCE IS REQTJIItEI~ FIRST. Does the parcel meet the uunimum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIl2ED FIRST If rezoning request, are conditions being proffered wi>:h this request? Yes ~ No ~ ~ ,, ~ t~ `'Td's ~~CE AP~?~IC~-#~~~.~ f ~~~ _ ~ ~~~ ~,.. Variance~of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF TrZESE ITEMS ARE VIISSING OR INCONIl'LETE. v ~; v X Consultation ~ 8 1/2" x 11" concept plan Application tee X Application Metes and bounds description Proffers, if applicable X Justification Water and sewer application Adjoining property owners reby certiry that I am either the owner of the property or the owner s agent or contract purchaser and am acting with the knowledge and .gent of the owner. ~~ ~ ~ ~~ a ~, ~ ~, Owner`s Signature Colton Hi11 Land Company, L.C. LpTJi1Ca;`lt 'h~ `Inning Commission will study rezoning and special use permit requests to determine the need and justification for'the ~ / w~ ;hali~.: in terms of public health, safety, and general welfare. P'_ease answer she following questions as Thoroughly as possible. try" t se ~.tional space if necessary. ?!ease explain how the request furthers the purposes of the Zoning Ordinance (section ~U-~) as well as the purpose Touna it the beginning of the applicable zoning district classification in the Zoning Ordinance. The zoning of land in the subject area is basically single family residential. The entire area has been developed as a close-knit community of single family hares. The proposed zoning adds to this existing use in this area. Please explain how the project conforms to the general guidelines and policies contained in the xoanoxe :.ounry ~,omz~~aLl~~y Plan. The guidelines and policies in the County's Comprehensive Plan call for 'appropriate uses of property so that they fit into a com7aanity. The use of the subject property as single family residential wil! continue the development of the subject area as single family residential. Appropriate utilities are available for the development. The 1998 Comprehensive Plan for Roanoke County designates this property as development. Single family residentia[ development, i.n a variety of formats, is strongly recarmended in the development area. Thus, the single family residential zoning is a most appropriate zoning for this use. Please describe the impact(s) of the request on the property itself, the adjoining properties, ana the surrouna~.ng area, ~ W ~u as the impacts on public services and facilities, including water/sewer, roads, schools, parks recreation and fire and rescue. The physical impact on the adjoining properties will be minimal as the development will continue the single family residential growth in the area. Public utilities and facilities in the area have been and are being developed to serve the property. Therefore, no negative impact is expected from the development of the property as single family residential. u-y PROFFERS Address of Subject Property: Situate along Virginia Secondary Route 688 and Raintree Road, Cave Spring Magisterial District, Roanoke County, Virginia Tax Map No.: 096.02-01-33 Applicant/Owner's Name: Cotton Hill Land Company, L.C. PROFFERS The undersigned applicant/owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers For Revised Rezoning Request;" provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and have a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. \\JOLLY\SYS\USERS\CBaumgardnerlZONING\Cotton Hill Land PROFFERS.doc u-Y 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon between the Developer and VDOT. 7. Designated areas along Raintree and Sylvan Roads, as shown on the plan, shall be left in their natural, undisturbed state. 8. A water line easement shalt be provided through the property to Sylvan Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. 9. Developer shall install a 6-foot vinyl fence at the rear of Lots 2 through 6 and through Lot 7 to the point where the Runyon's left side property line intersects to rear lot line of Lot 7. The Developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for site distance approval as determined by the Virginia Department of Transportation. LAND COMPANY, L.C. B ITS \\JOLLY\SYS\USERS\CBaumgardner\ZONING\Cotton Hill Land PROFFERS.doc u--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 2003. ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 22.743-ACRE TRACT OF REAL ESTATE LOCATED AT VA. SECONDARY ROUTE 688 (COTTON HILL ROAD) AND RAINTREE ROAD (TAX MAP NO. 96.02-1-33) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF R-1 WITH CONDITIONS UPON THE APPLICATION OF COTTON HILL LAND COMPANY, LC WHEREAS, the first reading of this ordinance was held on September 24, 2002, and the second reading and public hearing was scheduled for December 17, 2002, and postponed at the request of the Petitioner to January 28, 2003; at which time the matter was referred back to the Planning Commission for reconsideration; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 5, 2002 and reconsidered this matter on April 1, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 22.743 acres, as described herein, and located at VA. Secondary Route 688 (Cotton Hill Road) and Raintree Road (Tax Map Number 96.02-1-33) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AR, Agricultural Residential District, to the zoning classification of R-1, Low Density Residential District. 1 u-~ 2. That this action is taken upon the application of Cotton Hill Land Company, LC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers for Revised Rezoning Request"; provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and has a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Brook Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon 2 between the developer and VDOT. 7. Designated areas along Raintree and Sylvan Brook Road, as shown on the plan shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Brook Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. 9. Developer shall install a 6-foot vinyl fence at the rear of Lots 2 through 6 and through Lot 7 to the point where the Runyon's left side property line intersects the rear lot line of Lot 7. The developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for sight distance approval as determined by VDOT. 4. That said real estate is more fully described as follows: Beginning at a point at the northwest corner of the property of Jon K. Ayers (DB 1416, page 1692 -Tax Map #96.02-1-30) on the northeasterly side of Sylvan Road (VA. Sec. Rt. 888); thence N. 32 deg. 48' 00" W. 732 feet to a point; thence N. 47 deg. 17' 00" E. 178.50 feet to a point; thence 86 deg. 00' 00" E. 245 feet to a point; thence N. 38 deg. 49' 00" E. 350.40 feet to a point in Cotton Hill Road (VA. Sec. Rt. 688); thence with the same S. 69 deg. 21' 25" E. 391.47 feet to a point; thence S. 51 deg. 11' 25" E. 350 feet to a point; thence S. 39 deg. 00' 25" E. 353.11 feet to a point; thence leaving Cotton Hill Road (VA. Sec. Rt. 688) the following courses and distances: S. 62 deg. 10' 46" W. 442.87 feet to a point; thence S. 01 deg. 12' 43" W. 322.22 feet to a point; thence S. 76 deg. 57' 28" W. 250.66 feet to a point; thence N. 65 deg. 26' 31" W. 458.79 feet to the place of Beginning and being designated as New Tract 1, containing 22.743 acres as shown on the "Plat Showing the Subdivision of 27.688 acres Property of Mary M. Helvestine & the Dorothy W. Helvestine Estate creating hereon New Tract 1 (22.743 ac.), New Tract 2 (3,085 ac.) & New Tract 3 (1.840 ac.)" of record in Plat Book 22, page 191 of the Clerk's Office of the Circuit Court of Roanoke County, Virginia. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. 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E~ad ~ / / °' ~J. / ? yd / i 3 / i ~ /~ ~ ~ a~'!E \, ~ \ ~ i~'e s ~a.= i C I ~ \ _t:= i \ ~~+$ ~ '~"'~ '~ ar- ~ a° ~ ' - N t Ol "O~ 6Ntl~ I~IH NO1100 ~ p vtuiouta~NONVOa -- NVId AtiVNIWI"S3dd ~~~^'~"" .~ SN3NNV'id;~l0A3AN(LS-SN33NI~N3 ~ - ~aIHSdWdH ~~ -~~ ~ _~ _ Jd'S3.LVi~V N34SWfl"1 ~`~~ ~ ~ ~ ~ ~ ~ ~~~ ~- o ~ ~~ ____ ~ N ~°~~ ~ ~~~` , j ~ ~ ~~~ ~ ~ L ~ ~ ~ o~~~~ 1 ~ \ 1 -y ~, ~~ _ / 1 . gci4 gYei to a ~' ~, _ ~ 1 / z s ~ ~ 1`~ ter' ~' ~o tti ~ N n m N f -' ~ ~ m t~ N O r N ICY P ~ Z r _~ ~ ~ ~~ Q ~ N T N 1 m '}\\- A e ' 1 ~.1 N b \ 3°~Y ~ w ~~~~ / N N ~ N ~ ~ '' ^ `e"- . ~ ~ ~~ ~ ~ .~ N m `' bCp ~~ ?s~Y m S E~,~ ie~= d YpyE O l~pp: N / 3~ / \ ' ~G ~DrY l \ ~~a ~ ~\ ,e = ?2YY AGENDA ITEM NO. (/~' ~~ P UBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: i -Q_ Z ~ ~ ~ r~ ~ ~ ~u ~o v~ ~~c ~' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ADDRESS: 1.11 ~o ~ c M c~ l ~ C~/c~ ~ ~C~ ~ ~- PHONE: 9 ~ ~` ~~ ~ J GROUP/ORGANIZATION: AGENDA ITEM NO. rum PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: R ~ ~z oic~a~-'~, l~L`'~~- Co z z~~~.1 ~rZ ~ Z~o~~ would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ S i ~' ~ ~ ~J Fri ~,~ l~ 1~1~ ADDRESS: ~ g 3 ~- ~~ t ~~ k 1. ~ ~~ PHONE: y49- l 9 ~3;~ GROUP/ORGANIZATION AGENDA ITEM NO. u•~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~ ~G~ 6~ ~f would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~ ~~.^d' ~.~,~y ADDRESS: G6~~ ~~P.q~~- ~~ PHONE: ~~G- ~~ ~ GROUP/ORGANIZATION: AGENDA ITEM NO. ~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~~ , . ~ ,2~ ~,~. would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3J minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME:~~~~'y S~~P~~ ADDRESS: ~~ y~ Cffifi/. ST ~'~~i~' ~~r PHONE: ~~~ ~/.3,~ GROUP/ORGANIZATION: AGENDA ITEM NO. ~~/ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: /zc' z~~,,-~',,•~ ~ ~' ~ y~~ ~cr~s ~~ ~ f~ ~-- /~../, ~c~. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3J minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ,.t!r ~~, /~ ~~s~ ADDRESS: (~G `7~' GrOIGc/%r.~~ ~t C~. ~c~~, /c~ .2~~C1 PHONE: j77 Z -~ GROUP/ORGANIZATION: AGENDA ITEM NO. U' / PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: /?C_~ o7~Z~ ~c~~°S o~ ~~~ f~~~~ would like the Chairman tSf the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~/Ohi1 Cf//',S`OA ADDRESS: ~7~ D ~~/Gi~/~/~ft~/iC G)~ PHONE: ~T7~Ot~~S~ GROUP/ORGANIZATION: AGENDA ITEM NO. ~" PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: R£ ~~h~ z3 ~G~UI/~- would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~am i ~ Cads r~ ADDRESS: ~~~-~ l~ Cc ~~ -mod L~ k~ ~ Y , ~d u~ ~~~ ~~ ~~01 a PHONE: 'ljI ~ a ~~,5 GROUP/ORGANIZATION: /~J', /~~ Na ~ ara ~ ~~e~s~ Ca lJ ~'~r: S ~.7.'z en ~c~s~'". ~,.~-- -~ ~ 3 U AGENDA ITEM NO. ~i{,~ ~ ~,~zoy~- ~ ~° `~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS ~~JQ t~ SUBJECT: /~~~"~-~ ~ C~77~~/~ ~'~ ~~2 / I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAM E: /~~ ~~.~~~`-' %~ f~~~ ADDRESS: X533 ~,~~.~ ~~ /~~ S w ~~H ,~~ ~ ~ y~i ~ PHONE: S y~-- 7z S-- z~~ Z GROUP/ORGANIZATION: AGENDA ITEM NO. ~ ' ~"'~ / PUBLIC HEARING ORDINANCE CITIZEN COMMENTS 7 SUBJECT: ~~i~ ~~ \\ \,...C,...~,~~ C.~, A `~~.~ ~...,,~~~ would like the Chairman of the Board of Supervisors to recognize me d~ ing the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD ~~ /~ NAME: ~ c~,me,~ `--~~~.~\~.~:,s~ ADDRESS: ~ ~~~ ~\\v\\v~~~ \._..~\~i C~.,,~ PHONE: ~~~2 i ~ ~~~ GROUP/ORGANIZATION: S- ~. ~y 6671 Mallard Lake Court Roanoke, VA 24018 April 22, 2003 Board of Supervisors of Roanoke County 5204 Bernard Drive, SW Roanoke, VA 24018 Members of the Board of Supervisors, I have corresponded regularly regarding the petition for rezoning of property off of Cotton Hill Road, presently on your agenda for consideration this evening. A recurring commitment prevents my attendance at your hearing, but I would appreciate your consideration of these comments and prior communications in opposition to the petition. My family has lived in Mallard Lake Estates, off Shingle Ridge Road in Southwest County, since 1995. Since we moved there, the Cotton Hill community has developed well beyond what most residents had hoped. In fact, the development at the Gardens, Groves, etc., has surpassed what most residents were led to believe back in 1995, which poses some concern for future development proposals such as tonight's petition. The growth along Cotton Hill Road has brought with it more traffic, more accidents, more litter, more noise, etc., along and off Cotton Hill Road. During the intermittent periods of snow and ice these last few winters -- including through February of this year -- abandoned vehicles littered the roads, only adding to the challenge of driving them created by the snow and ice itself. Without increased attention and maintenance, Cotton Hill Road simply cannot handle another 50 families' worth of cars during such inclement weather, much less the 900 additional homes' worth that is proposed over the next decade of development south of the parkway. The road simply is not wide enough and has too many blind curves (including a dangerous blind terminus across a bridge at Rt. 221) to accommodate additional traffic as proposed. I am concerned that the rezoning request will contribute to these ongoing problems and concerns, and further detract from an otherwise rural, scenic area of the County. The Community Plan placed special emphasis on preservation of open areas, natural wooded areas and the rural nature of this part of the County. In fact, I believe that this particular area lies in or adjacent to what was identified as Rural Village or Rural Preserve planning designations. The recent development on Cotton Hill Road north of the parkway flies in the face of the Plan, with scores of unbuffered houses and clear cut neighborhoods visible from the parkway and surrounding rural vistas. I genuinely am shocked at how little has been done to buffer that development from the parkway. The future stages of this same development south of the RKE# 0805221.WPD-1, 900000-00206-01 parkway pose greater negative impacts to the rural and scenic qualities of the Cotton Hill community and will irreparably damage what was one of the more tranquil corridors along the parkway. How and why that development was approved is lost on most residents of the area, but it is clear from the overwhelming opposition to the current rezoning request that any extension of what already has been proposed is not desired. Expanding this development across Cotton Hill Road, even on the northern side of the parkway, sends the wrong message for what should be preserved under the Rural designations. How long before the parcels across Cotton Hill Road on the south side of the parkway get lumped into this expansion? Where does it stop? Cotton Hill Road provides a natural buffer for the continuation of this development. Maintaining the present AR zoning classification would allow controlled development, consistent with the Community Plan's goals of preserving the rural qualities of this area, without clear cutting the parcel and densely developing single family homes on it. Southwest County has many attractive neighborhoods with AR zoning, including Mallard Lake Estates, Vista Forest, Autumn Park and others that allow for development at a scale that preserves the rural and scenic qualities of the County in which they exist while allowing the developers to recognize the financial benefit that they seek from the projects as well. I respectfully request your consideration of adhering to that classification. Should you choose to act on the rezoning request, I would request that you consider a number of very specific conditions to be placed on the rezoning. In particular, a fixed limitation on the number of homes per acre should be included in the rezoning, rather than merely leaving the extent of the development to the developer (as in the concept plan) or future landowners there. I would request that limitation be fixed at no more houses than could be constructed under the present zoning. I also would request that you consider imposing a defined requirement for landscaping, more heavily along the Cotton Hill Road frontage of the development as well as on the Parkway side of the development to include large numbers of evergreens and hardwoods (of moderate size when planted), as well as a minimum number of similar trees per lot. These costs are inconsequential for the developer, but will return significant value to the area should you believe it necessary to pass this rezoning request. Thank you for your time and your consideration of these comments and requests. Very truly yours, James R. Creekmore RKE# 0805221.WPD-1, 900000-00206-01 __ ~_~ ~ ROANORF ADEN®A iTElVI N®^ O ~ ,~ G> z Z OJ 'y ' a 1838 ~~~E~ CE RE~~EVT ' PV®L®C HEMR'N~7 ®R®IN/~NGE CITIZEN COBr®EfrT~7 g ~~ ~. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. r~Eev ca~,c,~® r® rHE L~cr~Rev, , wecL G®~,~ n~r,~ran7E,~no®,a®®R~ss ,~®~ rhr~ ~~~a,~®. r ~~R~~ ro ,~~®®~ ~r rhr~ Dui®E~®~~s L®srE® Y~LM ®®O ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ® The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. s All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ® Both speakers and the audience will exercise courtesy at all times. ® Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the Group allowing the individual to represent them. PLEASE PRINT LEGIBLY AN® "fVE TO THE CLERK TO THE B~OQR® NAME: N/I~I~ r~~``~ ADDRESS: ~yc7~ _!_?!~~~"~ ^'~'~ PHONE: ~~~ ~~ ~-~ ,,'V..y,~ ' i L ~ ,~ ` , ~ ~}~ LAN' OFFICES ~. I ~) ~~ OSTERHOUDT, PRILLAMAN, MATT, HELSCHER, • POST, MAXWELL & FERGUSON, PLC Edward A. Natt 3912 ELECTRIC PoAn, S.W. Please reply to: P. O. Box 20487 P. O. Box 20487 SALEM, VIItGINZA f34153 Roanoke, VA 24018 ROANGKE, VIRGINIA 24018 - 0049 P. O. Box 27» Direct: (540) 725-8180 (540) 989-0000 ~(~g N. cOLOlUDO Srarsx Fax: (540) 772-0126 (5ao) aee-za~.o E-mail: enatt@opnlaw.com FAx (540) 772-0120 Fnx (s4o) ae(~-r~s~+o April 22, 2003 Board of Supervisors County of Roanoke 5204 Bernard Drive Roanoke, VA 24018 Re: Cotton Hill Land Company Gentlemen: Enclosed are the signed revised Proffers relating to the above. An additional sentence was added to Proffer #8 at the request of the adjoining property owners. Very truly yours, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERG.USON, P.L.C. Edward A. Natt EAN/csb Enclosure • PROFFERS Address of Subject Property: Situate along Virginia Secondary Route 688 and Raintree Road, Cave Spring Magisterial District, Roanoke County, Virginia Tax Map No.: 096.02-01-33 Applicant/Owner's Name: Cotton Hill Land Company, L.C. PROFFERS • • The undersigned applicant/owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. Development of the property will be limited to forty-four (44) lots in substantial conformity with the plan entitled "Hampshire Prepared for Cotton Hill Land Co., LC" by Lumsden Associates, P.C. under date of January 8, 2003, entitled "Layout With New Proffers For Revised Rezoning Request;" provided, however, that should VDOT require the entrance to be relocated, the internal street pattern may be adjusted to provide for forty-four (44) lots. 2. Other than as necessary for the installation of the road system within the property, the installation of utilities, storm drainage and detention basins required by the appropriate governmental officials for development of the property, and the clearing and grading for the proper use of the building sites on the lots, no trees will be removed. 3. Developer will cause to be recorded among the land records of Roanoke County covenants which prohibit future owners of any lots from removing any tree that measures 3 inches or greater in diameter at a height of 4 feet above the ground as long as said tree is healthy. Said covenants shall further include provisions establishing an Architectural Review Committee which shall be charged with the responsibility of reviewing requests of future owners to change the existing landscaping and grounds on any lot once the lot has been developed and have a home constructed on that lot. Said Architectural Review Committee shall prohibit the removal of any trees 3 inches or greater in diameter at a height of 4 feet above the ground unless the removal of such tree is in the interest of safety as determined by the Architectural Review Committee. 4. No driveways for lots will be permitted on Cotton Hill Road, Raintree Road or Sylvan Road. 5. The property will be accessed by a single entrance from Cotton Hill Road at a location to be approved by VDOT. \\JOLLY\SYS\USERS\CBaumgardner\ZONING\Cotton Hill Land PROFFERS.doc 6. Developer agrees to dedicate in fee simple to VDOT all property necessary for the improvements to Cotton Hill Road up to a maximum amount as shown on the plan dated March 26, 2003, or such lesser amount as may be agreed upon between the Developer and VDOT. 7. Designated areas along Raintree and Sylvan Roads, as shown on the plan, shall be left in their natural, undisturbed state. 8. A water line easement shall be provided through the property to Sylvan Road. The Developer shall install a water line within said easement and place a fire hydrant at Sylvan Brook Road in a location to be approved by the Roanoke County Fire Department. Developer shall plant trees within the area where trees of any substance are removed as a result of the installation of the water line. The Developer agrees to use its best efforts to run this water line in such a manner so as to disturb as few trees as possible, subject to the approval of the Roanoke County Fire Department. 9. Developer shall install a 6-foot vinyl fence at the rear of Lots 2 through 6 and through Lot 7 to the point where the Runyon's left side property line intersects to rear lot line of Lot 7. The Developer shall include in the obligations of the Homeowners Association the responsibility for maintaining such fence. 10. Developer shall grade Lots 1 and 44 as necessary for site distance • approval as determined by the Virginia Department of Transportation. CQN"IILL LAND COMPANY, L.C. Y n \\JOLLY\SYS\USERS\CBaumgardner\ZONING\Cotton Hill Land PROFFERS.doc of Aoa-uo,~~ > M i F` A Z z v a 7838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchildersC~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 23, 2003 Mr. John R. Hubbard Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Hubbard: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Resolution No. 042203-3 approving the Roanoke Valley Resource Authority Budget for the year ending June 30, 2004. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 22, 2002. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Bittle W. Porterfield, III, Chairman, Roanoke Valley Resource Authority Diane D. Hyatt, Chief Financial Officer Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council C~u~xz~~~ ~f ~n~tz~nC~E O~ aOANp,~F a ti p __. z °v ;w. .a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 23, 2003 Ms. Susan B. Williams Executive Director League of Older Americans 706 Campbell Avenue Roanoke, VA 24009 Dear Ms. Williams: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us This letter will advise that at our meeting on Tuesday, April 22, 2003, the Board of Supervisors voted unanimously to ratify the appointment of Ms. Linda Manns to the League of Older Americans Advisory Board for athree-year term. Ms. Manns' term began on March 31, 2003 and will expire on March 31, 2006. On behalf of the supervisors and the citizens of Roanoke County, please convey our sincere thanks and appreciation to Ms. Manns for her willingness to accept this appointment. Sincerely, C~n~txtt~ of ~o~t~.~~~ Brenda J. Holton, CMC Deputy Clerk to the Board Cc Ms. Linda Manns 3103 Northside Road Roanoke, VA 24019 OF taOANO,~F > w ti; A Z ~ v ~ a, iw raas DIANE S. CHILDERS CLERK TO THE BOARD Email: dchildersC~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 April 23, 2003 Ms. Beverly Eyerly 4904 Cherokee Hills Drive Salem, VA 24153 Dear Ms. Eyerly: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the League of Older Americans Advisory Council. I am pleased to inform you that, at their meeting held on Tuesday, April 22, 2003, the Board of Supervisors voted unanimously to re-appoint you as a citizen at large representative to the League of Older Americans Advisory Council for another one-year term. This term began on March 31, 2003 and will expire on March 31, 2004. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, C~.o~xn~~ .a~ ~~~xz~oC~E Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Mrs. Susan B. Williams Executive Director OF ROANp,~.~ ~ A i ti ~ 2 L7 z v a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 23, 2003 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Resolution 042203-2 approving the Roanoke Regional Airport Commission Budget for fiscal year 2003-2004. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 22, 2002. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton, CMC, Deputy Clerk Roanoke County Board of Supervisors Enclosure cc: Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission C~~~tn~~ ~~ ~n~t~~~e O~ FiOAMp,~.~ ~,~' ,,9 2 y7 ;2 v a~ rase Board of Supervisors P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District April 24, 2003 Reverend Gregg Breisch Penn Forest Christian Church 3028 Penn Forest Boulevard Roanoke, VA 24018 Dear Rev. Breisch: On behalf of the Board of Supervisors, I would invocation at our meeting on Tuesday, April 22, 2003. ask for divine guidance at these meetings, and the contribution. Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuuy" Minnix Cave Spring Magisterial District like to thank you for offering the We believe it is most important to Board is very grateful for your Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, ~-l~ta~.- ,~ eph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co. roanoke.va, us O~ pOANp~~ ~ ,~ z c~ z °v .n 7838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 23, 2003 Ms. Catherine McCollough Vice President and General Manager Cox Communications P. O. Box 13726 Roanoke, VA 24036 Dear Ms. McCollough: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Resolution No. 042203-7 extending the franchise of CoxCom, Inc. to operate a cable television system in Roanoke County for a period of six (6) months. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 22, 2002. If you need further information, please do not hesitate to contact me. Sincerely, ~. ,~~.c~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosure cc: Paul M. Mahoney, County Attorney Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Elaine Simpson, Cable Access Director C~a~~~ of ~2n~z~u~.~ From: Brenda Holton To: Board Members Date: 4/21/03 1:23PM Subject: Item U-4 Cotton Hill rezoning Ms. Etta Lane who lives in Roanoke City asked me to give you a message that she was against this rezoning. She worked for the Parkway for 28 years and the Parkway was built to draw tourists to the valley and for future generations. Tourists don't want to see housing developments along the parkway. She cannot attend the meeting tomorrow. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers; Elmer Hodge __, _ - -- -- -- - ---- __ - -- -- ---.._ -_ - _ ----_ _ ___ 9 Diane Childers -Board Reports-4/22/03 Meeting ~ _ _ Pa e 1 From: Rebecca Owens To: Diane Childers Date: 4/15/03 11:55AM Subject: Board Reports-4/22/03 Meeting Please find attached the board reports for the April 22, 2003 meeting. Please be sure to change the title on the agenda for item N-4 from Future School Capital Reserve to Future Capital Projects to reflect the change as per attached. Thanks. Rebecca Owens Director of Finance County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Phone (540) 772-2020 Ext. 327 Fax-(540) 772-2186 rowens@co.roanoke.va.us CC: Diane Hyatt ~~ }~,. ~• ~_` , ~ ,~~ " `~',' ~ _ ~, -,_ ROANOKE VALLEY RESOURCE AUTHORITY March 26, 2003 Ms. Diane Childers Clerk to the Board of Supervisors Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Ms. Childers: In accordance with the Member Use Agreement, the Resource Authority is submitting its 2003-2004 Annual Budget to the Board of Supervisors for approval. Enclosed are copies of the 2003-2004 Budget for each member of the Board. A copy of the budget, along with the attached letter, have been sent to Mr. Hodge, requesting that he initiate action for approval of the budget by the Board of Supervisors. If you have any questions or if you need additional copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, John R. Hubbard, P.E. Chief Executive Officer cc: Diane D. Hyatt 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net Diane Childers - RE: Public Notice Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Sue Bane' <SBANE@co.roanoke.va.us> Date: 4/16/03 9:02AM Subject: RE: Public Notice thanks Sue. Ad is scheduled for April 17 and 20 -cost is 200.40... ADVERTISEMENT FOR BIDS~~SALE OF SURPLUS REAL ESTATE~~BY ROANOKE COUNTY Roanoke County is making available for purchase the following surplus property: Western Hills Well Lot~~3559 Overbrook Drive~~Lot 11A, Block 2,~~Section 1, Western Hills (Tax Map No. 68.172-17)~ Inquiries should be directed to Paul M. Mahoney, at (540) 772-2007. Bids may be addressed to Paul M. Mahoney, County Attorney, P. O. Box 29800, Roanoke, VA 24018, and should be received no later than Wednesday, May 7, 2003 at 5:00 p.m. A first reading of an ordinance and a public hearing will be held on Tuesday, April 22, 2003, on the disposition of this surplus real estate. The second reading to accept or reject bids will be held on Tuesday, May 13, 2003. Paul M. Mahoney~Roanoke County Attorney (2108694) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Sue Bane > Sent: Monday, April 14, 2003 4:29 PM > To: legals@roanoke.com > Subject: Public Notice > > «File: western.hills.notice.doc» > Martha, > Please publish the attached notice. Let me know if you have any > questions. > Thanks, > Sue Bane > Legal Assistant > sbane@co.roanoke.va.us > 772-2007 > 772-2089 (fax) Diane Childers -Legal Ad Page 1 From: Elizabeth Atkinson To: Diane Childers Date: 4/10/03 3:40PM Subject: Legal Ad Diane, Attached is a copy of the Budget ad, to run Tuesday, April 15, 2003 Thanks, Elizabeth Elizabeth J. Atkinson Office of Management & Budget County of Roanoke (540) 772-2178 eatkinson@co.roanoke.va.us Diane Childers - proposed2004.xl~ounty of Roanoke ' Notice of Public Hearing of the Proposed 2003-2004 Fiscal Year Budget T h e C 0 u nt AI I int er es Summary of Proposed 2003-2004 Budget Revenue Estimates Amount General Fund General Government General Property Taxes $ 86,850,700 Local Sales Tax 6,375,000 Business License Tax 4,400,000 Utility Consumer Tax 4,775,000 Motor Vehicle License Tax 1,740,000 Recordation/Conveyance Tax 1,160,000 Meals Tax 2,675,000 Other Local Taxes 3,378,000 Permits, Fees & Licenses 641,687 Fines and Forfeitures 639,400 Interest Income 704,600 Charges for Services 1,910,600 Commonwealth 7,753,650 Federal 2,600,000 Other 1,760,316 Total General Government 127,363,953 E-911 Maintenance 1,091,143 Comprehensive Services 2,814,180 Law Library 41,648 VJCCCA/Life Skills 317,620 S B & T Building 387,609 Recreation Fee Class 965,878 Internal Services -Information Technology 2,753,219 County Garage 265,842 Total General Fund 136,001,092 Debt Service Fund -County 3,206,803 Capital Projects Fund 3,232,518 Internal Service Fund 938,672 Water Fund 18,140,858 Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Debt Service Fund 8,480,260 School Grants Fund 3,905,018 School Capital Fund 1,186,193 School Textbook Fund 965,536 Regional Alternative School 361,143 Total Revenues All Funds 294,703,181 Page 1 Less: Transfers (79,486,214) Total Net of Transfers 215.216.967 Diane Childers - proposed2004.x1s Proposed Expenditures Amount General Fund General Government General Administration $ 2,313,021 Constitutional Officers 8,230,936 Judicial Administration 1,110,435 Management Services 2,520,216 Public Safety 16,334,687 Community Services 9,647,828 Human Services 12,414,208 Non-Departmental 4,560,417 Transfers to School Operating Fund 55,572,942 Transfers to School Insurance 347,299 Transfers to Capital Fund 3,232,518 Transfers to Debt Service Fund 8,756,027 Transfer to Comprehensive Services 1,153,000 Transfer to County Garage 132,513 Other 1,037,906 Total General Government 127,363,953 E-911 Maintenance 1,091,143 Comprehensive Services 2,814,180 Law Library 41,648 VJCCCA/Life Skills 317,620 S B & T Building 387,609 Recreation Fee Class 965,878 Internal Services -Information Technology 2,753,219 County Garage 265,842 Total General Fund 136,001,092 Debt Service Fund -County 3,206,803 Capital Projects Fund 3,232,518 Internal Service Fund 938,672 Water Fund 18,140,858 Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Grants Fund 3,905,018 School Debt Fund 8,480,260 School Capital Fund 1,186,193 School Textbook Fund 965,536 Regional Alternative School 361,143 Total Expenditures All Funds 294,703,181 Less: Transfers (79,486,214) Total Net of Transfers 215 2~ Page 2 i ~~ COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: ~~ `~ t~Q ~( Dates of Employment: _J ~ ~ ~~l -1 -- ~ I ~ I03 Current Position: 10x1 ~jc~- 0.~UnS G ~~~G Retirement Date: 5I ~ ~03 Length of Service: a ~ y r~ . Previous Positions Held: C-1r-C~\Cah~Cf" 1r`G ~Ir ~. ~~~1 t1C~0~ CSJU r~ ~ (QCs-'~C~ ~ ~ -- 2. d- VIC.~ ~c~~c~ re ~- ~csc.~~. ~yy ,~i ~- efC~to-+~s Other Information: ~`' G~`y^ C'~~~` ~t~~ ~s ~ '~ 3 ~ Clc~,.,r vNc~ A e. . Board Meeting dates during retirement month: 2> 5`a~~o~ 3~c~~n o~ ~:cx~~ Plans to attend board meeting on date. Would like to attend a board meeting at a later date. / Date requested is: d Does not plan to attend a board meeting. Please mail resolution. ~1C~`~t-- ~'~cCax~v~~c~_ rL~v~~o-~ . `'~jf~nt~y wi \1 ~~,~C. v(~ I'~`v~~cTr~ ~5~1`.e.~ -~ i~laGS~r~~ rs o jC~ vp CCU..\1 -C'p mr-.`.~ c~-a- Human Resources Signature Date From: Brenda Holton To: Sandy Shelton Date: 4/8/03 6:56PM Subject: Re: Tommy Fuqua's Proclaimation Sandy, thanks for the information. I will start working on it tomorrow. I have some other informaton from Human Resources and will run the resolution by you when done. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Sandy Shelton 04/08/03 03:12PM »> Brenda, Rick asked me to get this information to you, so Elmer could present Tommy a proclaimation at his retirement dinner on April 18. Battalion Chief- May 1977 thru May, 1, 2003 Served as 2nd Vice President, 1st Vice President and President of the State Fire Chiefs Association of Virginia. (1989-1992) Served as President of the North Roanoke Rotary Club. Received the Paul Harris Fellow Award. This is the highest award of the organization and is presented for Service Above Self. Served on the Financial Assistance Review Committee of the Emergency Medical Service Governor's Advisory Borard for 6 years. Appointed as an Adjunct Instructor for the National Fire Academy in 1999. Approinted by Governor Jim Gillmore to the Virginia Fire Services Board in October of 2000. If you need any additional information please call me. Thanks, Sandy Sandy Shelton Roanoke County Fire & Rescue Office Support Specialist 540-561-8100 CC: Diane Childers Diane Childers - RE: Legal Ad ...._ .................... .. ___ Page 1 ~.~(VDUCU From: Martha Plank <Martha.Plank@Roanoke.com> r~~~~ ,,~~22 To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> ~- 1'w Date: 4/7/03 9:58AM Subject: RE: Legal Ad - / thanks Diane - ad will run April 8 and 15 -cost is 188.60.. PUBLIC NOTICES Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on April 22, 2003, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE EXTENDING THE FRANCHISE OF COX CABLE TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6) MONTHS All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney~County Attorney~Roanoke County, Virginia (2103183) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 3:52 PM > To: legals@roanoke.com > Subject: Legal Ad > «File: 04-22-Cox Cable Franchise Extension Ad.doc» > Martha, > Attached is another ad to be run on April 8 and April 15. I hope you are > enjoying your afternoon off! > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Diane Childers - RE: Orchard Park4 legal ad From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Vicki Walker' <VWALKER@co.roanoke.va.us> Date: 4/7/03 9:05AM Subject: RE: Orchard Park4 legal ad Thanks Vickie, I have your ad scheduled for April 8 and 15 -cost is 220.80.. PUBLIC NOTICES Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, April 22, 2003, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 3 (TAX MAP NO. 40.05-8-03), OWNED BY TIMOTHY B. BOITNOTT, DEDICATED BY SUBDIVISION PLAT FOR SECTION NO. 4, ORCHARD PARK, RECORDED IN PLAT BOOK 23, PAGE 165, IN THE HOLLINS MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: April 4, 2003 Diane S. Childers, Clerk~to the Board of Supervisors (2103112) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Vicki Walker > Sent: Thursday, April 3, 2003 5:31 PM > To: legals@roanoke.com > Cc: Diane Childers; Vickie Huffman > Subject: Orchard Park4 legal ad > «File: Orchard Park Sec.4 sse legal ad.doc» > Martha, > Please run attached ad as indicated. If you have any questions, please > give me > a call. Thanks and have a good weekend! > Vicki Walker > Legal Secretary > (540) 772-2071 > vwalker@co.roanoke.va.us PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Tuesday, April 22, 2003, at the evening session beginning at 7:00 p.m., at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, S.W., Roanoke, VA 24018, will hold a public hearing on the following: ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 3 (TAX MAP N0.40.05-8-03), OWNED BY TIMOTHY B. BOITNOTT, DEDICATED BY SUBDIVISION PLAT FOR SECTION N0.4, ORCHARD PARK, RECORDED IN PLAT BOOK 23, PAGE 165, IN THE HOLLINS MAGISTERIAL DISTRICT A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney and is available for public inspection. All members of the public interested in the matter set forth above may appear and be heard at the public hearing scheduled as aforesaid. Dated: Apri14, 2003 Diane S. Childers, Clerk to the Board of Supervisors Publish on the following dates: April 8, 2003 April 15, 2003 Please send invoice to: Fralin & Waldron, Inc. 2917 Penn Forest Blvd. Roanoke, VA 24018 (540) 774-4415 Diane Childers -Legal Ads . From: Diane Childers To: legals@roanoke.com Subject: Legal Ads Good morning Martha! .............Page 1 u-aa ~ Hope you are enjoying the gorgeous weather today. I am attaching five legal ads to be run on April 8 and April 15. Thanks and have a great day. Diane • LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA on the petition of Cotton Hill Land Company, LC to Rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for a development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003 Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, April 8, 2003 Tuesday, April 15, 2003 Direct the bill for publication to: Edward A. Natt, Esquire Osterhoudt, Prillaman & Natt 3912 Electric Road Roanoke, VA 24018 (540) 725-8180 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jeff Montgomery to obtain a Special Use Permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003 Diane S. Childers, Cterk Please publish in the Roanoke Times: Tuesday, April 8, 2003 Tuesday, April 15, 2003 Direct the bill for publication to: Mr. Jeff Montgomery 5224 Hearthstone Road Roanoke, VA 24012 (540) 336-6724 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Maurice Lucas to obtain a Special Use Permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003 Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, April 8, 2003 Tuesday, April 15, 2003 Direct the bill for publication to: Maurice Lucas 8202 Waterfall Drive Roanoke, VA 24019 (540)366-5865 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Graham Family Limited Partnership to obtain a Special Use Permit to construct and operate a car wash located at 7005 Williamson Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003 Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, April 8, 2003 Tuesday, April 15, 2003 Direct the bill for publication to: Graham Family Partnership 8093 Cloverdale Road Troutville, VA 24175 (540)966-4252 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 4 • ,j LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, the petition of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003 Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, April 8, 2003 Tuesday, April 15, 2003 Direct the bill for publication to: Roanoke County Community Development Planning & Zoning P. O. Box 29800 Roanoke, VA 24018 (540) 772-2068 Attn: Susan Carter SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 • s -.._., Diane Childers - RE: Legal Ads Page 1 R~5 a~cx.1 l.>S~~ From: Diane Childers ~ ~-~~~~'~ t.SQ,i~i,~t:~ To: Martha Plank Subject: RE: Legal Ads ~ _ ?J _ 0~ QgC Martha, One correction - in the last paragraph, there should be a period after "Cave Spring Magisterial District". Otherwise it looks great. Thanks. Diane »> Martha Plank <Martha.Plank@Roanoke.com> 04/03/03 11:11AM »> This runs April 8 and 15 -cost 161.00 to be billed to Ed Natt... thanks Diane (LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA on the petition of Cotton Hill Land Company, LC to Rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for a development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003Diane S. Childers, Clerk (2101264) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals a(~.roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals(a~roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane > Diane S. Childers > Clerk to the Board Diane Childers - RE: Legal Ads > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Page 2 __ - Diane Childers - RE: Legal Ads From: Diane Childers To: Martha Plank Subject: RE: Legal Ads Martha, One addition that I did not catch before I sent this to you - in the first paragraph following Roanoke, VA it should read "on the petition of...". Thanks! Diane »> Martha Plank <Martha.Plank@Roanoke.com> 04/03/03 12:02PM »> Here is the last one of the 5 emails (although I have one additional to do that was sent later). This runs April 8 and 15 -cost is $142.60... Thanks Diane... LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003~Diane S. Childers, Clerk (2101348) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals(c~roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals@roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane Page 1 > Diane S. Childers __ ----- _ Diane Childers RE: Legal Ads > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 _._ - Page 2 ,Diane Childers - RE: Legal Ads From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 4/3/03 11:12AM Subject: RE: Legal Ads This runs April 8 and 15 -cost 161.00 to be billed to Ed Natt... thanks Diane __ _ Page 1 LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA on the petition of Cotton Hill Land Company, LC to Rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for a development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District,A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003Diane S. Childers, Clerk (2101264) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals@roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Diane Childers - RE: Legal Ads From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 4/3/03 11:32AM Subject: RE: Legal Ads this one runs April 8 and 15 -cost is 142.60, which needs to be prepaid by J. Montgomery. Thanks Diane... LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jeff Montgomery to obtain a Special Use Permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003Diane S. Childers, Clerk (2101281) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals@roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 ___ __, Page 1 Pa e 1 Diane Childers - RE: Legal Ads 9 From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 4/3/03 11:45AM Subject: RE: Legal Ads This also runs April 8 and 15 -cost is $138.00 - to be prepaid by M. Lucas.... Thanks Diane LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Maurice Lucas to obtain a Special Use Permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003~Diane S. Childers, Clerk (2101317) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals@roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Diane Childers - RE: Legal Ads From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 4/3/03 11:52AM Subject: RE: Legal Ads This runs April 8 and 15 -cost is 142.60... to be prepaid by Graham Fam. Partnership.... thanks Diane... LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Graham Family Limited Partnership to obtain a Special Use Permit to construct and operate a car wash located at 7005 Williamson Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003~Diane S. Childers, Clerk (2101333) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals@roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 ___.. _. Page 1 ', Diane Childers - RE: Legal Ads Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 4/3/03 12:02PM Subject: RE: Legal Ads Here is the last one of the 5 emails (although I have one additional to do that was sent later). This runs April 8 and 15 -cost is $142.60... Thanks Diane... LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, e pe i ion of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 2003~Diane S. Childers, Clerk (2101348) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, April 2, 2003 9:37 AM > To: legals@roanoke.com > Subject: Legal Ads > «File: 04-22-Community Development Ads.doc» > Good morning Martha! > Hope you are enjoying the gorgeous weather today. I am attaching five > legal > ads to be run on April 8 and April 15. Thanks and have a great day. > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Mane Childers - 04-22-Cox Cable Franchise Extension Ad.doc Page 1 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on April 22, 2003, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE EXTENDING THE FRANCHISE OF COX CABLE TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6) MONTHS All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: April 8, 2003 April 15, 2003 Send invoice to: Diane S. Childers Clerk to the Board Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Diane Childers -Legal Ad From: To: Subject: Martha, Diane Childers legals@roanoke.com Legal Ad Attached is another ad to be run on April 8 and April 15. I hope you are enjoying your afternoon off! Page 1 Diane Diane Childers - RE: Public Notice From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Sue Bane' <SBANE@co.roanoke.va.us> Date: 4/3/03 11:03AM Subject: RE: Public Notice Thanks. Ad will run April 8 and 15 -cost is 188.60... __ __ Page 1 PUBLIC NOTICES Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on April 22, 2003, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the session beginning at 7:00 p.m., will hold a public hearing on the following: ORDINANCE EXTENDING THE FRANCHISE OF COX CABLE TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF SIX (6) MONTHS All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney~County Attorney~Roanoke County, Virginia (2101240) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Sue Bane > Sent: Wednesday, April 2, 2003 2:20 PM > To: legals@roanoke.com > Subject: Public Notice > «File: notice-public.doc» > Please publish the attached notice on April 8 and 15. > Thanks. > Sue Bane > Legal Assistant > sbane@co.roanoke.va.us > 772-2007 > 772-2089 (fax) r ®- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-10 GRANTING A SPECIAL USE PERMIT TO JEFF MONTGOMERY TO OPERATE A USED AUTOMOBILE DEALERSHIP ON .57 ACRES LOCATED AT 406 DEXTER ROAD (TAX MAP N0.27.10-6-5.3), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Jeff Montgomery has filed a petition for a special use permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road (Tax Map No. 27.10-6-5.3) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jeff Montgomery to operate a used automobile dealership on .57 acres located at 406 Dexter Road (Tax Map No. 27.10-6-5.3) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) All storage and display of used automobiles and any automobile parts shall be indoors. 2. That this ordinance shall be in full force and effect thirty (30) days after its 1 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with condition, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ROANOKE CDUNTY DEPARTMENT DF COMMUNITY DEVELOPMENT Applicants Name: Jeff Montgomery Zoning: SUP Proposed Zoning: C2, SUP Tax Map No. 27.10-6-5.3 ,~ PETITIONER: Jeff Montgomery CASE NUMBER: 6-4/2003 Planning Commission Hearing Date: April 1, 2003 Board of Supervisors Hearing Date: April 22, 2003 A. REQUEST The petition of Jeff Montgomery to obtain a Special Use Permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. U-5 C. SUMMARY OF COMMISSION DISCUSSION Mr. Holladay presented the staff report. Mr. Montgomery responded to questions from the Commission about the operation of the business. He confirmed that all operations would be indoors. No auto repair would take place on site. D. CONDITIONS 1) All storage and display of used automobiles and any automobile parts shall be indoors. E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the request with the condition. Motion carried 5- 0. F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 4 Petitioner: ,Request: Location: Magisterial District: Proffered/Suggested Conditions: STAFF- REPORT ~. _.. , Jeff Montgomery Special Use Permit for Used Automobile Sales 406 Dexter Road Hollins All storage and display of used automobiles and any automobile parts shall be indoors. EXECUTIVE SUMMARY: Mr. Montgomery plans to use the existing building to store and display collector automobiles for sale. With the new business, the site appearance would remain unchanged. The petitioner plans to operate completely inside the building. Mr. Montgomery markets and sells collector automobiles via the Internet. No outside display is needed or desired. The proposed use is consistent with the policies and guidelines of the Core commercial land use designation of the 1998 Community Plan. The proposed use is not clearly defined in the Roanoke County Zoning Ordinance, but nonetheless requires a Special Use Permit in order to meet the zoning compliance requirements of the Virginia Motor Vehicle Dealer Board. Since the petitioner desires to keep the operation entirely indoors, staff suggests a condition requiring indoor storage and display of vehicles. 1. APPLICABLE REGULATIONS Used Automobile Sales is allowed by Special Use Permit in the C-2 General Commercial District Since the site would remain unchanged, with no outside display or storage of automobiles or auto parts, use and design standards for Used Automobile Sales would not apply. 2. ANALYSIS OF EXISTING CONDITIONS Background -The property is zoned C-2, and contains a 2,900-square foot building, built in the mid-1990s. Crozier Racing used the building for repair and maintenance of a race car. The site is flat, with a gravel driveway leading to the building and to a gravel parking area in the rear. Surrounding Neighborhood -Surrounding properties to the west, north and east are zoned C-2. Properties to the west and north are developed with commercial uses. The property adjoining to the east is vacant. Across Dexter Road, property is zoned R-1 Residential, with single family homes. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -With the new business, the site appearance would remain unchanged. The petitioner plans to operate completely inside the existing building. Mr. Montgomery markets and sells collector automobiles via the Internet. No outside display is needed or desired. The vehicles need to be kept indoors for preservation and security reasons. Even though this proposed use isn't a typical used car dealer, the Virginia Motor Vehicle Dealer Board requires a dealer license, and a physical address to operate from. The dealer license requires compliance with local zoning codes, through the special use permit. This proposed use is a new type of business that is not clearly defined in the zoning ordinance. Staff suggests that these types of businesses be evaluated during future zoning ordinance revisions so local codes may keep pace with changing and new Internet markets. Access/Traffic Circulation -Access via the existing driveway would remain unchanged. Occasional visits by potential local buyers would generate minimal traffic. Many of Mr. Montgomery's customers are from outside the Roanoke Valley and would not visit the site. Fire & Rescue/Utilities -These services would not be affected. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The property is designated Core commercial in the 1998 Roanoke County Community Plan. The Core designation encourages high intensity urban development. The proposed use is consistent with the policies and guidelines of the Core land use designation. 5. STAFF CONCLUSIONS The proposed use is consistent with the policies and guidelines of the Core commercial land use designation of the 1998 Community Plan. No changes to the site are necessary or desired by the petitioner. The proposed requires a Special Use Permit in order to meet the zoning compliance requirements of the Virginia Motor Vehicle Dealer Board. Since the petitioner desires to keep the operation entirely indoors, staff suggests a condition requiring indoor storage and display of vehicles and any automobile parts. CASE NUMBER: 6-4/2003 PREPARED BY: David Holladay HEARING PC: 411!03 BOS: 4/22/03 DATES: 2 • .County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, V A 24018-0798 (540) 772-2068 FAX (540) 776-715 ~~ ALL APaLICAI~ITS; Check type of applicatiarr€rleel-{.check all that apply) Rezoning ~pecial Use Variance Applicants nameJaddress w/zip ,~/ .:'y rr'<: ' ~ „ems r .: _. rr,:- ~;%4,, ~ ,f- ~':a ~".fir'; iY~ Owner's nameiaddress w/zip ~,, Property Location /y For Staff tise L~nly Date received: Received by: `._~ ~ v U 3 _ /~ /~i~ ~~ .a~aq~ Appiicarion fee: "~"'`" • PC~`B~r date: Placards issued: ~ BOS dale: ~ ~~ ~ ~ / ~ a ~ ~'~ Case Number ... ~y~_ Waiver Administrative Appeal Phone: 5"~'!"' . ~~. ~. - ~.. %"a' Work: ;" ;a~7 - s e _t~c~>.~, Cell # ~ ` Fax No.: Phone # Work: Fax No. #: Magisterial District: ~-~-~,~! t ~ Community Planning area: ~ ~'•~ ~ L Tax Nlap No.: ~ ~ ~ ~ , ~ ~ ~ ~ ~ ~ 3 Existing Zoning: ~s ~ . .Size of parcel(s): Acres: 1 S7 r ~V~ S Existing Land Use: ~`..~ 4,t ~,,- ~~.~:. tti. ,' I{EZ~rl~7NGSPEC~~ USE ~'EI~~IIT~ND WAIi~E1Z rl'PPLIC,I:'~rS (I2°ISJL~~ Proposed Zoning: ~" ~' ( ~ Proposed Land Use: 1) ~ ~.r~ ~,~ w,,a (,~ ~.~.~. S a~ •e s r~ ! v,, ~v~~' ~ `i t Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? ;"Yes No IF N©, A VAARIANCE IS REQi,TIItED FH.2ST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No 1!~L4NCE,; Wq.ITIE~R'fiND :~D[tiIIIYTSTRA:TIVE ApPL+rAL.APFLICt1:l~TS fV/.W,~,4ri) Variance/Waiver of Section(s) ~~~"-t of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to ~~~ Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF A.NY OF THESE ITEMS ARE NIISSIl~tG OR INCOMPLETE. R/S/W V/AA R/S!W V/AA R/SIW V/AA ~ Consultation 8 1/2" x 11" concept plan Application Fee ~ Application Nleies and hounds description ~ j,h Proffers, if applicable ~' .Tustification ~ A Water and sewer application Adjoining property owners I hereby certiry that I am either the owner of the proper or the owner's agent.ar contract purchaser and am acting with the knowledge and consent of the owner. f ~~ y ~~' ~ --, j /r' ~ ~v'.%',.,.~_~' Owner's Signature ,Ti~~,ii~,-~`I'~<~N ~(:3~L R~,ZC`~I4Z`dC~, S~?~+'t,3_~~ TJS i''~R'~L[i'1' Cif ~':~:~v'~:Z ?~;~[-~~5'~' _1/_- /, i Applicant 1 ~ ~'he Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for ~e change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~ ,, ,~, i f _ ~ (t ~ .s' ~ j'7 . ~~ ~ ~ _ ,z- ~. L `~ ~_ :~., Please explain how the project conforms to the general guidelines and policies conrameu ui uic SCVQ11VhG l~Vltllll ..~1~....,u--~~ ~, s ? ~~~ Plan. - - i ~tq~-` ~ ._ . , _- ~ ,_. ~~ ~ vJ _. - ~, , ._ > -,-'- _ p ' ~ ~I 'lease describe the impact(s) or the request on me pruyvi~; 11AG11, LLltr µ ,~Y----~ r---r--- ~ - s the impacts on public services and facilities, including water/sewer, roads, schools, parks recreation and fire and rescue. 7 y / ~~ ~~.' ~ Y t~ ~~_~ ~ ,~~ ~,~' jr~~'' l.ti~;, f~(~ 'C'AL' ~.., ~ ~• ,. ,, ,.,; ~ ^ '°` 3 Y,~ - C,QU~ ~ R ~n~(Q Jeff Montgomery 5224 Hearthstone Rd. Roanoke, VA 24012 Zoning Aldminis~ator 540-366-6724 February 20, 2003 5204 Bernard Drive P.O. Box 29800 Roanoke, VA 2401 &0798 Dear Mr. Holladay: This is a written proposal for a new business in Roanoke County. The location will be at 406 Dexter Rd. Currently the building is owned by William T. Crozier under the business name of Crozier Radng. The name of rrty business will be R.P.M. Motorsports. My business will be an Intemet based business which consists of Selling Classic, Muscle, and Collector cars. These cars will be kept indoors only and will be a limited amount of cars. I will keep on hand no more than eight cars at a time. These cars are fully restored collector vehides. My customer base consists of Intemet collectors and buyers that are looking for that special automobile that may bring back memories of the past or may be an investment for the future. These cars range in price from ten thousand to over one hundred thousand dollars in price. I will be selling these cars using modem computer technology that allows me to reach millions of interested buyers all over the world. Current websites that will be utilized include; Ebay Motors, Classic Car Trader, Hemmings, Heminet, Rollinreview, and Deals on Wheels. These Websites are just a few of the sites that will be used to advertise and sell my collector cars. I will also have a Website that shows my collector cars and information about them. I have been selling these cars for the last couple years with much success from an outside location in Salem Virginia. Due to the recent growth of this collector car hobby and business, I need an indoor fadlity to store these cars. Please understand that the enclosed building on 406 Dexter Rd will look no different outside than it does presently. There will be no cars outside for retail sales and the condition of the property and surroundings will be the same as it was under Crozier Radng. This is not a used car lot. These cars are specialty cars that need to be kept inside from the elements and will be treated with the utmost care. Under the Virginia Division of Motor Vehicles criteria this building meets their standards. I presently have a Dealer and Salesmen's (license issued by the Division of Motor Vehicles. Since I'm moving to this location in Roanoke County I will need your support and approval to sell vehicles at this location. I look forward to this new business venture and supporting Roanoke County in the growth of this great state. ,~ Sincerely, ? JJ~ ~~C ~.~ Jeff Montgomery President -RPM Motorsports ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE GRANTING A SPECIAL USE PERMIT TO JEFF MONTGOMERY TO OPERATE A USED AUTOMOBILE DEALERSHIP ON .57 ACRES LOCATED AT 406 DEXTER ROAD (TAX MAP NO. 27.10-6-5.3), HOLLINS MAGISTERI- AL DISTRICT WHEREAS, Jeff Montgomery has filed a petition for a special use permit to operate a used automobile dealership on .57 acres located at 406 Dexter Road (Tax Map No. 27.10-6-5.3) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Jeff Montgomery to operate a used automobile dealership on .57 acres located at 406 Dexter Road (Tax Map No. 27.10-6-5.3) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) All storage and display of used automobiles and any automobile parts shall be indoors. 2. That this ordinance shall be in full force and effect thirty (30) days after its 1 ~~~ final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 • ~m ~ 3,.~, ~~ ~, ~: j ~, ~ ;r ~^ ~'z ~ > , G ~r'r x "~ ' ~ r ~~{p" ~` t'j~1;$~ ,, ~; r` ~ a ~~: } ~ • _x r ~~ a 9,' ,` ,~ F ~. i 1 y~,!5` x j.~_ r ~ ' ,~~' t" ~' t a' ~ >.~ ~? }}~ ~ a't !f ;~~~P i r 't S ~1' l kh~ ~~ A: l ':~.- _ ,. t l; ,e ~ '~ . ~~F ;: ti ti. s ^+ 7 iy ~at ;~ f i ~ ~r • ~' : b ;'~ ' t "` r ~` ~ ~ ~` _~ t ~.: c.~ ~ ~_ rt ~~ ~~, ~, ~ ~ ~ 3 ~. ~ el ~ ~' ~ tt ~~. s ~ ~,:~, t , 3 ~ ~~~_ ~ a.; ~. ~ y ~ ~,.~~- r~~1 ~ . ~,} 's`_. l TM 3'r' „~ '; '. ~~ ti :~ ~ i ~. ~ V~ w"~ S~e~~~ Uri l~~; u,,,~f '`,. 3v` 1061. ,, z s ., ~4 ,` i i ~~~ ~~~ V~ ` "'~ x ,, ~ ~ U, .. ,~ ;rf :. -.: ,5.. {~--5 ~_ '~ ~:_ + 4 1.Q8 Ac. _ 6 ~ ~ ~, ~.;,:~ J ~~~~ ~~ 5. ;~ gas ~~ - ~,~, ~' ~J y; Zoning: C2 ~•~ _ 5.4 o ing: C2 - - - -~ 1. ~~~: 5. 5.1 ~=~ , Zoning: C2 Zoning: C2 ~ R =~a~ ROANOKE COUNTY Applicants Name: Jeff Montgomery DEPARTMENT OF Zoning: SUP COMMUNITY DEVELOPMENT Proposed Zoning: C2, SUP Tax Map No. 27.10-5-5.3 ~~ s 1 -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-11 GRANTING A SPECIAL USE PERMIT TO MAURICE LUCAS TO OPERATE A PRIVATE STABLE ON 13.460 ACRES LOCATED AT 5800 HUNTRIDGE ROAD (TAX MAP NO. 39.12-2-84) HOLLINS MAGISTERIAL DISTRICT WHEREAS, Maurice Lucas has filed a petition for a special use permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road (Tax Map No. 39.12-2-84) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Maurice Lucas to operate a private stable on 13.460 acres located at 5800 Huntridge Road (Tax Map No. 39.12-2-84) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) No more than 7 horses (1 horse per 2 acres) shall be permanently housed on the property. (2) All animal grazing areas shall have sufficient ground cover to 1 minimize storm water runoff and erosion. (3) The area for containment of the horses shall be fenced on all sides. (4) Animal waste shall be managed properly so as to not create a nuisance or health hazard to adjoining or nearby property owners. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~ i~,P,~.~Qa- ~~.-- Brenda J. olton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ~~ / u-V NORTH w M'11~~GOI ~~ t ROANOKE COUNTY Applicants Name: Maurice L. Lucas Zoning: R-1 DEPARTMENT OF proposed Zoning: SUP COMMUNITY DEVELOPMENT ~ Tax Map No. 39.12-2-84 \____I .~ u-~ PETITIONER: Maurice Lucas ` CASE NUMBER: 7-412003 Planning Commission Hearing Date: April 1, 2003 Board of Supervisors Hearing Date: April 22, 2003 A. REQUEST The petition of Maurice Lucas to obtain a Special Use Permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Chris Lowe presented the staff report. There were no comments from the Commission, the petitioner, or any citizens. D. CONDITIONS 1. No more than 7 (1 horse per 2 acres) horses shall be permanently housed on the property. 2. All animal grazing areas shall have sufficient ground cover to minimize storm water runoff and erosion. 3. The area for containment of the horses shall be fenced on all sides. 4. Animal waste shall be managed properly so as to not create a nuisance or health hazard to adjoining or nearby property owners. E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the request with the conditions. Motion carried 5- 0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 5 Petitioner: STAFF REPORrI' Maurice L. Lucas u-4 Request: Special Use Permit for Private Stable Location: 5800 Huntridge Road Magisterial District: Hollins Suggested 1. No more than 7 (1 horse per 2 acres) horses shall be permanently Conditions: housed on the property. 2. All animal grazing areas shall have sufficient ground cover to minimize storm water runoff and erosion. 3. The area for containment of the horses shall be fenced on all sides. 4. Animal waste shall be managed properly so as to not create a nuisance or health hazard to adjoining or nearby property owners. EXECUTIVE SUMMARY: This is a request for a Special Use Permit for 5800 Huntridge Road. The property is designated as Development in the Roanoke County Community Plan, and is currently zoned R-1. This request is for a Private Stable. The SUP request involves (1) one parcel, consisting of 13.46 acres. 1. APPLICABLE REGULATIONS Private Stables are permitted in the R-1 Zoning District with a Special Use Permit. Private Stables in R-1 districts shall comply with the following requirements: 1. Minimum lot size: (2) two acres 2. On lots of less than (5) five acres, no more than one stable animal per acre shall be permitted. 3. Stables and corrals shall comply with all the setback requirements for accessory buildings. 4. Stables shall properly manage animal waste so as to not create a nuisance or health hazard to adjoining or nearby property owners. 5. Building permit required for construction of any structures on property. b. V-DOT has option to require modifications to existing entrance. 1 2. ANALYSIS OF EXISTING CONDITIONS ~~~ Backk r~~ound -Mr. and Mrs. Lucas purchased this property in January of 1991. At that time the 13+ acres was evenly divided between "A1" and "RE" zoning. Their goal was to first pay for the property and then make plans for projects including a home, garden space, and possibly a couple of pleasure horses. The Lucas's are now in a position to move forward with their plans. While researching property lines for fence construction, Mr. Lucas was surprised that their property was rezoned to R-l. Mr. and Mrs. Lucas propose a private stable for 2-3 horses, though at certain times there may be a few more on the property for a weekend visit. The property currently has existing facilities, which include a metal building and some fencing in the fields. The fences are currently being repaired and built. The petitioners have experience maintaining horses. Natural barriers such as trees and topography between the adjoining properties exist for privacy. To~o~raph~V~etation -Topography is slightly rolling. The majority of the land is cleared and utilized for pasture. Thicker vegetation exists along the rear property line separating the property from the Fralin & Waldron development. Thick vegetation also borders the other property boundaries. Surrotmding Neighborhood -The surrounding neighborhood consists of R-1& R-3 zoned properties. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The site consists of a metal building used as a storage shed. The applicant has already begun to make improvements to the property by restoring the fencing. Access/Traffic Circulation -Access to the site currently is a R.O.W. easement from Huntridge Road, through the Fralin & Waldron development and to petitioner's property. Because of the proposed development of the Fralin & Waldron property, the easement is somewhat difficult to find. Fralin & Waldron and Mr. Lucas have an understanding that there is an easement present. Fralin & Waldron has yet to design that portion of the property where the easement currently exists, but when the design is completed, they've assured Mr. Lucas that he would continue to have an access easement to his property and it will most likely be an improved easement. V-DOT has the option to reevaluate the exiting entrance for the new use. Fire & Rescue/IJtilities -Fire and rescue services will continue, as they currently exist. The Roanoke County Fire and Rescue Department primarily serve the site. Utilities currently do not exist, but adequate capacity may be provided with an extension. 2 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Development in the 1998 Community Plan. This particular use is not identified in the Community Plan ,but private stables with a special use permit are consistent with large R-1 zoned properties, which is what the property is currently zoned. 5. STAFF CONCLUSIONS This is a request for a Special Use Permit for a Private Stable. The request involves (1) one parcel, consisting of 13.46 acres on gland-locked property which has an access easement to Huntridge Road. The site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: 7-4/2003 PREPARED BY: Chris Lowe HEARING PC: April 1, 2003 BOS: Apri122, 2003 DATES: 3 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 ALL APPLICANTS Check type of application filed (check all that apply) ^ Rezoning ^ Special Use ^ V ariance Applicants name/address w/ziQ \ ~~D2 t.G~Bt~r-l-~61 Qr. ~~~ ~t.vl2.c/ 'I/t i'~ F n t 2 Z 4~E~I"~ For Staff Use Only Date received:. Re~ived by: .? ,? / ~ 3 i~rS Application fee: PCBZA te~ .~~a ~ ni„-,~,ta~,~,,,4iS~V ~ { BOS date Case Number ^ Waiver ^ Administrative Appeal ~ Yom,/-~~~ -SAGS.. Phone: Work: ~~ 3 i7 ~ °-~ ~ ~ Cell #: Fax No.: Phone #: 3`~ ~'/ 3~~ --~'~ ~S Owner's name(address w/zip /Ylzu,I`~~e L~ LrcG~ Work: ~za2 ~~~~~-E-~tl ,p'` Fax No.#: Raa,n-Jr-c~ ~Jc.rc~-fn 4 a- 2 ri'~y Property Location / Ma isterial District: ~ ~„ ~ ~', ` ~~ ,~ S°~Dt7 lT~ac ~rael ~G , ~ Community Planning area: Tax Map No.: Existing Zoning: ~- f -b2 -,~Q Size of parceI(s): Acres: ~Q Existing Land Use: REZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/SIW) 4 ~~ Proposed Zoning: i:.kr"'~ ~ Ct~`,5:,_~ ~ ~° 0~ Proposed Land Use: ~ ~ ~~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes i~ No ^ 1F NO, A VARIANCE IS REQUIRED FIRST. Does the pazcel meet the minimum criteria for the requested Use Type? Yes ~ No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No ^ i~ARIANCE, WAI [!ER AND ADMINISTRATIVE APPEAL APPLICANTS (1//W/A,4) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Wr~ Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/SIW V1AA R/S/W V/AA R/S/W VIAA Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the prope the er' s agent or contract baser and am acting with the knowledge and consent of the owner. ~ ~ Owner's Signature JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAVER REQUEST Applicant Maurice L. Lucas The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Chdm beginning of the applicable zoning district classification in the Zoning Ordinance. This request does nat impact the purposes of the Roanoke County Ordinance. Please explain how the project conforms to the general guidelines and Community Plan. as well as the purpose found at the icier contained in the Roanoke County Rezoning this property to Rl-S to allow pleasure horses is well within ali permissible guidelines and policies contained in the Roanoke County Community Plan. . T'he property will be improved by a better control of weeds briers, poison oak. This will afford the viewer a more pleasant scene and result in better use of the land. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, pazks/recreation and fire and rescue. Adjoining properties would be improved by the installation of fencing where none exist and improvement where it does. There will be no impact on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ~~°~ CONCEPT :PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or vaziance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following aze considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions _ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor azea and heights _ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ____ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECL4L USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants - p. Any proffered conditions at the site and how they are addressed - q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~_ ~ 1 Sigr~ture of applicant ~ ~ Date February 21, 2003 This property was purchased in January of 1991 at that time the 13+ acres was approximately evenly divided between "Al" and "RE" zoning. Our goal was to first pay for the property and them to make improvements. Our long-range plans included a home and possibly a couple of pleasure horses together with ample garden space for my wife's projects. Our home and this property were paid off in January. We were happy to be finally moving ahead with our plans. While researching our property lines for fence construction I was shocked and dismayed to find that our property had been rezoned to Rl without our knowledge or consent and that would prohibit horses. This probably doesn't sound like much to you but my wife and I feel as if we have been "zoned out" of our dreams. I am told that in 1993 Roanoke County rezoned large areas of the county from agricultural to Rl. The obvious explanation for this is to increase the tax base and to squeeze out the less taxable agricultural use of the land. This is the county after all and I think that it would be nice to see something beside rows of multi unit housing upon every square foot of the landscape. From our viewpoint county acted clandestinely in order to minimise resistance from landowners. This is abusive to citizens on both sides of the process. There is certainly the possibility that other owners in the area are not aware that their property has been rezoned and are still conducting there lives as they always have. In that case I am sure that those individuals would also find it to be a "hardship" to be in violation of the zoning law or be forced to cease Rl prohibited activities in areas that they thought were agricultural. We are relived that it is possible to have our property rezoned so we may use the land as we intended. However it seems unreasonable that we must be subjected to a large expense and political scrutiny when the county government acted in such a capricious and arbitrary manner in the rezoning of our property in the first place. We hope that the county will rectify this and act promptly to approve our request for rezoning. Maurice L. Luc ~~ Sandra B. Lucas, t~l "` 'BEGIPtNING at an iron pin set at the northeast corner Section 5, Sap €~f La$eile'~J~ue of l,ot 35, Block If, side (Plat Book ~ , page 8) and corner to the southerly of property of F & W Community Developna+ent ~ fr F• & ~~' ~+~2, page 551} ; thence with the property Community ~evelopxnent Corp. , the follo~ring courses and distance: S. 57 ° 18' 08" E. 853.47 feet to an iron pin set; thence S. ~~° ~.4' 20" E- ~~ E.i~455 1~ feetntoran pin set; thence S. ~1° 49' S4 side of property of old pin c©rner tc~ the wester~.y ~ • thence Edward R. Fcumbley, fir. {~B 961, page z05 'ert and leaving the ~' & W Community Deve lopement prQP 3 2 Z . (D Q with the property of Rumbl rear r a dry 1 branch.; thence feet to an iron pin ro ert and with a dry branch, leaving the Rumbley p p Y as it meanders, the following courses and distances: N. 5f ° ~~'' ~8" W. 49.5Q feet to a point; thence N. 20° o int ; thence N . ~€ ~ ° 4 ~ ' - 35' W, g~.30 feet to a p Ifl2.5p feet to a paint; thence N. ~'~ ° 33' W. 1~33.5C~ 8fl° 17' W. ~.3?.90 feet to feet to a pc~~-nt; thence N. ozn't; a point; thence S. 85° 59' 5~1. 1fl8. ~.0 feet to a thence ° ~ ~~$.'9a feet tCd a pc~lIlt; thence N . 5'~ ~-~ w . N. 19° ig' W. 234.18 feet to a paint; thence fit. ~8° 51' . 242.9(3 feet to a paint; thence N. 18° 5~-' W` 2.94. C-4 feet tc~ a point; thence N. 48 ° z6' ~. 212' 8~? Block. 1 ~ , Section feet to a Point corner to Lot 33, 5 , LaBel.levue, which corner is S . , ~ $ ° ~ 5' E . 1.88 feet • i thence with Lots 3 3 , ~ 4 , and from an old iron P P'e w 35, I,aBellevue, N. 28° ~~~ 35" E., passing old iron pins at 5~i . 20 feet end ~.~'9.2? feet, a total distance ,~ f ~ 3 5 . ~ 7 feet to the PL~CEwnG on B aGlsurv y for cc,ntaining 13.4+4 acres as sho re ared by Jack Maurice L . Lucas anal Sandra B . Lucas . p P' G. Bess, Certified sand Surveyor, dater December 2~, 1994, recorded in the Clerk's Cff.cinia ~n plat BaQk Court for the County of F~,©anoke, 'Virg ~3 Page 46 and. u_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE GRANTING A SPECIAL USE PERMIT TO MAURICE LUCAS TO OPERATE A PRIVATE STABLE ON 13.460 ACRES LOCATED AT 5800 HUNTRIDGE ROAD (TAX MAP NO. 39.12-2-84) HOLLINS MAGISTERIAL DISTRICT WHEREAS, Maurice Lucas has filed a petition for a special use permit to operate a private stable on 13.460 acres located at 5800 Huntridge Road (Tax Map No. 39.12-2-84) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Maurice Lucas to operate a private stable on 13.460 acres located at 5800 Huntridge Road (Tax Map No. 39.12-2-84) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) No more than 7 horses (1 horse per 2 acres) shall be permanently housed on the property. (2) All animal grazing areas shall have sufficient ground cover to 1 '~ minimize storm water runoff and erosion. (3) The area for containment of the horses shall be fenced on all sides. (4) Animal waste shall be managed properly so as to not create a nuisance or health hazard to adjoining or nearby property owners. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 -mot, • • 4 4 Y 0 0 m d Q 3~"m o6 s 0 g ~ pia aa'16 Y ~ ~' oti ~o b ~ti ~ J oe ~\b°,~ea ~~ s ~. 86~ °~°o ~ ~ ~i1s~, a ~ ob`~ti~1, •6, \i °a b O ° Kati r~ ~ ~ h p W ,z o ~ W d 0 •N~ dW Q 0 °~nd F ~ s°h Q o0o~dN 3~ r~d D °-~dmZ Ow ap°~o n ~ ~' o ~ ~ ~'~ ho °s s~ h ~o ' ~ Y Y c ~ ~ti s 9 ~~ba9~ ~'~a >> ~ oFKd,~ ~'~h,e'obyo oS~'d~~~ ~ ~ ~ ~a~~~go ~~ ~~~SO~ h~'h~,b~n ~~7 7 '~ Div V~ H `i' /~ti °~ ~~ ~~ ho ~o J ~ `~J cr~~^,'~~-v~~C 0~ ~' ~ 1 D,~ Jp lV~ .0~ Sry N ~ `~., n~~~ J _ ~. .. ha s M ~ a~^ N .) 2\ ~ ~ ~ py N ~1' Z ~ w \ o°~ / edw ~ ~ / a ~' Y 11 W ~ ~ ~~a ~~ ~a°t ~~5 I U I' ~ !d i` ~ M N / /~ ~'~ ~ i I, °// z // N z ~ ~e ~ m , T \ T \ dOW~ ~ ~ \ 1 ~ \a~ w ' o-a ' T J~~ ~ ~ Y m j ~J ' ~ W ~~ a Q ~ p~ ~ ! - u ° \ z '~ ~ ~ , , "•',~ v moQ o~ao t-y. ~ a _ .._ . ~s9 0 8i , ~g,S mid ~~ ~F ~oa~ O O ap ~ a.'~~ 2 \ 1i ~~~ ~ o~,o~w // / > ~N~Kp /amma'~ \, ,1d °~d 1 p °`m oa . 0 ~ ` J~j aQ S ~ \Y 0 O i ~ ~ i 1 e 1 0 'a 5 s J u 0 W OQ •\ 1~ ~x ''s a ~~~~. ti 0 °~q~d ~ ~~~~odW W ~~d WW d u - 0 ~ ~ ~ J niWJxr ~ d3~~iu ~ F I Q ~~ p a v~f~~~ ylJm: o r 0 fl u i U o d o Y d u Z~u.m~c ~e ~ 'a a °2 ~i. ~~ ,~ O a 6 a~jo ~~~ s ~ \.~ o ` ~ ,~ j `tip '~' ~ ~ d ~~ d Q J ~ ~.~~ 'O) 909 ~ °6. 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A .a i ! i~ : 1 ~ n ~'+ ~. 47 ~~ a8 N 49 ~. .6 0~, 7 ra Y ~-fi'~ ~~ ~ ~ w.a cd R BC.S. b A r' i. NORTH k ,.,~.~, / U_~~ ,. .. Y - ~ ~ 4 w ~ m N. 'L"~L R- 1 s .. ,~ ,~ . . - _~ _ ~. TM ~~~ ~~ x. +a +a. fi .n x 0. R tl. A ~~ _ ~ "~- Zoning: R-1 ,.. ~, / / / W _ ~ Zoning: R-3 ~~ x Zoning: R-1 j ROANOKE COUNTY Applicants Name: Maurice L. Lucas DEPARTMENT OF Zoning: R-> Proposed Zoning: SUP COMMUNITY DEVELOPMENT Tax Map No. 39.12-2-84 ~ S w r `F AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-12 GRANTING A SPECIAL USE PERMIT TO THE GRAHAM FAMILY LIMITED PARTNERSHIP TO CONSTRUCT AND OPERATE A CAR WASH LOCATED AT 7005 WILLIAMSON ROAD (TAX MAP NO.27.14-8-9) HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Graham Family Limited Partnership has filed a petition for a special use permit to construct and operate a car wash located at 7005 Williamson Road (Tax Map No. 27.14-8-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Graham Family Limited Partnership to construct and operate a car wash located at 7005 Williamson Road (Tax Map No. 27.14-8-9) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in substantial compliance with the site plan dated March 21, 2003. (2) The site shall be developed in substantial compliance with the 1 Williamson Road Guidelines. (3) Access shall be graflted allowed from Boxley Road (Route 1802) only and the improvements to Boxley Road shall not connect to Greenway Drive. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with conditions and revise Condition #3 by replacing "granted" with "allowed", and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None cc: A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 NORTH Tc ~- r S Z ~. 5. S8.?9 _ ROANOKE COUNTY Applicants Name: Graham Farnity DEPARTMENT OF Zoning: SUP COMMUNITY DEVELOPMENT Proposed Zoning: C-2 Tax Map No. 27.14-8-9 AGENDA ITEM NO. " PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~,.~r ~asl ~ 5~~=„~/ /~~~ ~;~~; ~~~ %~~a~ ~~~ , I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: J~ ADDRESS: J~%~~ ! /-~~~,~/ja'4~ PHONE:. ~~-x/`_~~~%/~~ ~~-~ GROUP/ORGANIZATION: /y,~ ~~~ ~'~?.~~ :sue ~~ ~ ~ ~~~~~r cJ 7 ' ~ ~? ~~ ~~~~U~ `, u-~ PETITIONER: Graham Family Limited Partnership CASE NUMBER: 8-4/2003 Planning Commission Hearing Date: April 1, 2003 Board of Supervisors Hearing Date: April 22, 2003 A. REQUEST The petition of Graham Family Limited Partnership to obtain a Special Use Permit to construct and operate a car wash located at 7005 Williamson Road, Hollins Magisterial District. B. CITIZEN COMMENTS Mr. Paul Black spoke in favor of the petition. He felt that developing the property and a portion of Boxley Road would lead to future development of other parcels. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the staff report. The petitioners presented a revised site development plan that showed improvement of a portion of Boxley Road, which is an undeveloped right of way. Access to 7005 Williamson Road would be via the improved section of Boxley Road. Mr. Witt asked who would build the road. Mr. Thomason asked about hours of operation. Mr. Natt, counsel for the petitioner, responded that the petitioners would be responsible for constructing Boxley Road, and the business was automated, and would operate 24 hours a day. D. CONDITIONS 1. The site shall be developed in substantial compliance with the site plan dated March 21, 2003. 2. The site shall be developed in substantial compliance with the Williamson Road Guidelines. 3. Access shall be granted from Boxley Road, Route 1802 only and the improvements to Boxley Road shall not connect to Greenway Drive. E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the request with the conditions. Motion carried 5- 0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission ,. 1Vlemorandum To: Roanoke County Planning Commission From: John Murphy, Associate Planner Date: 03/21/2003 Re: Williamson Road -Hollins Village Guidelines Enclosed with the staff report for the Graham Family Limited Partnership Car Wash is a copy of the "Hollins Village" Guidelines for your reference. The applicant has indicated the willingness to generally meet the guidelines with the development of his proposed car wash. These guidelines were developed for amini-matching grant program along the northern end of Williamson Road. U-~ 1 Petitioner: Request: Location: Magisterial District: STAFF REPORT Graham Family Limited Partnership Special Use Permit on a C-2 zoned parcel for the construction and operation of an automated car wash 7005 Williamson Road Hollins EXECUTIVE SUMMARY: The petitioner is requesting a Special Use Permit for a vacant, C-2 zoned parcel at 7005 Williamson Road. The property is designated as Core in the 1998 Roanoke County Community Plan. The car wash use would be consistent with the Core designation. Staff is recommending approval. CA~ - / 1. APPLICABLE REGULATIONS A car wash is permitted in the C-2, General Commercial District, with a Special Use Permit. Site plan review shall be required. Documentation of water recycling systems will be required at this time. A VDOT commercial entrance permit shall be required. The following Use and Design Standard from Section 30-$5=11, of the Roanoke County Zoning Ordinance is required: 1. All new car wash facilities, whether conveyor operated orself-service, shall be equipped with a water recycling system for seventy-five (75) percent of the water used. Automated car wash facilities require (5) five stacking spaces per bay. ANALYSIS OF EXISTING CONDITIONS TogographyNegetation -There is approximately 20 feet of increasing elevation change from the front of the parcel at Williamson Road to the rear property line. The property is a grassy hillside with frontage on Williamson Road. The right of way shown on the tax maps, to the south of the site, is a paper street. Surrounding Neighborhood -The subject property is across Williamson Road from the duck pond at Friendship Manor. The rear of the property adjoins several undeveloped, R-1 zoned lots, fronting on the unconstructed section of the Boxley Road right of way. The North Hills subdivision is located on the hill above the subject property. The Williamson corridor in this area is zoned C-2 and designated Core. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LayoutlArchitecture -The concept plan shows vehicle access from Williamson Road flowing through the site and returning to Williamson Road. The applicant has indicated the building will be constructed of split-faced block and will have a peaked roof. The applicant has been made aware of the Williamson Road - Hollins Viilage Design Guidelines. These guidelines were drafted in the mid 1990s for amini-matching grant program on the Williamson Road corridor. Access/Traffic Circulation -The concept plan shows a single access location from Williamson Road. The r , ~-7 VDOT traffic count on the section of Williamson Road between Airport Road and the Botetourt County line is (~ " 14,100 AADT. The posted speed limit is 35 mph at this location. There is a center turn lane along this stretch of Williamson Road. The applicants are intending to develop a shared access with the adjoining lot to the north of the subject property in order to meet preliminary VDOT recommendations for access. Fire & Rescue(Utilities -Fire and rescue services will continue as presently served. Public water is not currently available to the site and sewer can be made available to the site. Public water of adequate capacity may be provided by an extension of public facilities. The extension would require a 12" water line extension from the subject property approximately 900 feet to the north along Williamson Road. This extension would also require pressure reducing measures. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject property is designated as Core in the 1998 Community Plan. This future land use designation encourages high intensity urban development. The Community Plan recommendations also encourage the expansion of the Williamson Road-Hollins Village Project. 5. STAFF CONCLUSIONS The proposed car wash use is compatible with the Core designation in the 1998 Roanoke County Community Plan. The proposed car wash is a highway oriented commercial use located on an Urban Principal Arterial road as identified by VDOT, and would draw from this traffic and generate additional off- peaktraffic. The concept plan and size of the lot have more than adequate room for vehicle stacking spaces. The development of the subject parcel would bring public water to this and several adjoining sites fronting on Williamson Road. The development of this proposed use would also bring public sewer to the eastern side of Williamson Road also supporting future economic growth. Staff would like to minimize the number of access cuts to Williamson Road by strongly encouraging shared access with adjoining lots. The applicant has indicated a willingness to work with staff during the site development stage to work within the Williamson Road Hollins Village recommendations. Staff supports the petition. CASE NUMBER: #8-4!2003 PREPARED BY: J. Murphy HEARING DATES: PC: April 1, 2003 BOS: April 22, 2003 2 • ,County of Roanoke ` Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX {540) 776-7155 ~ ~ ~. T. T. A.TIT)T T!"1:ilT!J'C Received by: PC/BZA date: =~~'', j c BOS date: ~~ ~ ,~ ~,~ Check type of application filed (check all that apply) Rezoning Special Use Variance Waiver Administrative Appeal ~:a.~' t~ ~~ +d<~~~'l Phone: ~' ~ ~ .3 S~; •-1 `l ... Applicants name/address w/zi P ~ ~ .. ~~`~-i~1~~ ~_.~~'~ee~~C~r~~ i ~~,~i` ~(-1~~-' Work. ~,:;1~.'r~^.r'~1 ~ Cell # '~•S~'a~ ` ~ 1 ~ ~. ~ti'~ L'~th1~. 1~ Fax No : ` ~~~, ~--, ° ~~ 1 `~ ~ ~.:GC~n~ ~~1 \ Owner's name/address w/zip Phone #: Work: -~ j ~,~ ~~ ~`> ~-~ ~:L Fax No. #: Pro er Location p h' r f Magisterial District: ~ ' ~ i ~ ^~ ~'f/ i M Community Planning area .. ~-- ~ ~ l~._ ~ ~ , ; Tax Map No.: ~ ~ j ~~ _ ~, ~ ~~ Existing Zoning: 1 _ ~_ Size of parcel(s): Acres: Existing Land Use: ~' ~ ~~,.~~ ~~~.~,_li ~i'~~.~~~1~--~~- P.EZONTNG: SPECL4L LiSE PER:'~fd7A:VD W~17VER APPLICANTS (RISIVF') _ Proposed Zoning: Proposed Land Use: ~ C`~t~R ~~~ \ ~~,~~ ~ ;, "~~_ ~ ~t°` ~ ~ t Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIItED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIl2ST N o If rezoning request, are conditions being proffered with this request? Yes VARIANCE; WAIVER'AND ADNIINISTRATIG~E APPEAL; APPLICANTS (V/W/AA)' Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to . ~,r,t T.-. ~ mrnAr tam z NC1T RF. dC'f FPTF.TI TF ANY C?F TIC is the application complete; rica~c cuccn u ~u..avow. «_ ~ ~--~------- ITEMS ARE NIISSING OR INCOMPLETE. glS~ y/~ R/S/W VlAA ` ~ Consultation /' 8 1/2" x 11" concept plan „' Application ' ~\ Metes and bounds description ~j justification ~~ Water and sewer application .° I hereby certify that I am either the owner of the property or or a /' consent of the owner. ' ~_~ For Staff tise Only Date received: Application fee: Placards issued: ; Case iVumber ESE R/S/W V/AA ,. Application fee Proffers, if applicable ti' Adjoining property owners tract >~uc~hasei' and am acting with the knowledge and Owner's Signature 2 ;~TUSTIFT.CATION FOR REZONING, SPECIAL USE PERitiIIT OR WAI`~ER RE1~[~'EST Applicant u-7 :he Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification far the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~`..~~U\r~'~C't 1{~L ~, ~-- l.? t` ~~ ~ ~C.~ '~...~ J c-~~J~'_L=~C; : \.:~c'.~~'.~ -~?~.C"~-v~,~' .. _ ~ ~~~~ ~ ~ ~~ L~~~~~ ~-.._~~. ~~,1C\ F ill eCt/~\\ ~~~ ~'- C`~ ~:.. ~..:ti-t C`~°°t L~~'~~~`°1C:i C~4-k~C~`j ~ ~ ~ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Gl~ G " .~;~ , CCU i i ~1 Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ~- .~'.~~. rc ~~C-\ ~ti;~ ~ \ ~~~~~~} ~v 21~ ~ r-~rY, ~ c`C~ --~h~ p'ct``-'"~-- C'-~ t~1~~chk~` ~_ y. ~ --c~~~ ~~ ~~c~~ ~~ ~`~~~. rte~c~ . 3 ,7'~STI~'Ir ~,TION 1108 VARIANCE REQiTIi ST Applicant .ie of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a "~ variance can be granted. Please read the factors listed below carefully and in your own words, describehow the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. ~/~ 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. ,~/~ 3. The hardship is not shared by other properties in the same zoning di; by the Board of Supervisors as amendments to the Zoning Ordinance. IJ~Ik or vicinity. Such hardships should be addressed 4. The variance will not be of a substantial detriment to the adjacent properties or ~/~ character of the district. 4 ,TUS'ITF'IC~,TION FtOR' r~D~TIi ISTRr~'T1vE AP~E~iI., REQL~+ ST applicant Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper. 1. Reasons for appeal: N~~- 2. Evidence supporting claim: YV~ ~~ ~'~ 5 CC~NCIEPT PLAN CHECi~IST concept plan of the proposed project must be submitted with the application. 'lne concept plan snau ara~iii~aiiy u~Yl~~ ~.~.~ _~ad use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or~suggest the addition of extra items, but the following are considered ALL APPLICANTS - a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions ~~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties _ g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights ~~-: '~- i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the ,= development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZOMNG and SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants ~l~ p. Any proffered conditions at the site and how they are addressed ~~ q. If project is to be phased, please show phase schedule I certify that all items required ' fide checklist above are complete. ,~ ~ ~.~ ,'~'= , Date Signatu~ o r,ap~icant 6 ~~* U-`7 U-7 } ,~ , ~,~,,~ _ n- ..a ~ ` .:" ~~~~ ~.. ~ ~ "mo`''"w ~~ ,,.. -w. ~ }.vw. , n 2..e ,,,, ' ~~ ~ ~' .,.~, _. rr.._..:.. ~ _ _.~- ~-- V~ "' I /x",. rr + ::n 1 i li' ,i. ~rP1 { ~~~ ~4~~ ~~ ~~ ,,~ ~~~;,~~ ,~ r• ~~ 1 1 1 ~} „~~ +~',i t~.. ~ .ar ~ ~ !~ ' 1, ,~ ,1 ~ . ,,~, ~~,. _~~ ~,~ °- ,.,a: _ 7 .A t ~ i ~, _. ~ ~ ~ u-~ ~~~L~~~~~ ~~~~ I~OLLIl~tS VILlLAGE IVIAS'TEI~~L~I'~ DESIGN GUIDELINES AS REVISED BY 'T'HE DESIGN ADVISORY COMMITTEE J~JLY 15, 1996 7~N WILLIAMS O N ROAD H O L L I N S' VILLAGE DESIGN GUIDELINES T3ESIG-ITT GUI~EI~INES o~~rLnvE I. Project Description G-2 Objectives G-Z Compliance G-~ The Guidelines G-2 II. Architecture G-3 Guiding Principles G-3 Commercial Buildings -Architectural Style and Elements G-~ Residence to Commercial - Architectural Style and Elements G-b III. Site Planning G-~ 1 Guiding Principles G-11 Site Coverage and Grading Regulations G-? 1 Circulation and Parking G-13 IV. Site Amenities - G-14 Guiding Principles G-14 Walls and Terraces G-14 Exterior Lighting G-IS Signage G-16 Landscape Color Palette G-18 V. Landscape Guidelines G-~9 Guiding Principles G-19 Plant Palettes G-24 ~-~ Revised 7-15-96 G-1 WILLIAMS O N ROAD H O L L I N S H VILLAGE DESIGN GUIDELINE. ~_~ DESIGIoi GIJTI)ELINES I. I'raject Description Objective The objective of this project is to foster business in the Hollins area by creating an alternative to tyl commercial strip development. By using the local context of the histonc Hollins village as the theme the community's design; following traditional visual cues and environmentally sensitive developr policies; and interpreting traditional town planning principles in innovative ways to meet the need today, Hollins viila$e should provide a hospitable atmosphere and beautiful setting for continued ren~ of offices and commerce. Guidelines The guidelines have been written with the intent to guide the development of Hollins Design Dis~ They are meant to establish the overall character of the community as it is redesigned and renovated the years, and immediately to provide a springboard for the design process. Each design project sh be reviewed by the committee and revised to meet the majority's approval. Comnliance Compliance with these guidelines is voluntary on the part of the property owner, but mandatory in c to receive financial incentives from the county {see financial incentives section). Although the guide are written in command form, please understand that they are recommendations. Not all businesses want to participate. Revised 7-IS-96 G-2 ~7VILLIAMS O N ROAD H O L L I N S' VILLAGE DESIGN GUIDELINE: ti II. AIgCI3I'TECTIJItAI.bESIGN GIJI~ELINES Principles Guiding The Architecture of ~Iollins The architectural design should reflect the Village's Location at the north end of Roanoke County at southern terminus of villages in Virginia's Great Valley. Architectural styles found in hist~ photographs of Hollins during its spring days and early college days provide inspiration for the design buildings. The traditional main street found in many Great Valley towns provides inspiration for the facades of Village. Storefronts that show a sense of entry, easy to read heirarchical orders of materials and elem that reflect the simple design of commercial buildings found in Great Valley villages, such as Lexingto: Staunton. Williamson Road -the Main Street of Hollins -provides the organizing element to orgy buildings. The pedestrian scale of buildings is sought in renoti~ation. Grace the visitor parks in the tree-shaded at the rear of the buildings, he/she can enjoy walking to the buildings of Hollins because of the Sens detail built into the buildings. Dormers, columns, and the elements of traditional style accommodate pedestrian. There are two distinct building types in the Hollins commercial area: those which were intended and for commercial use, and those which were originally built as residences and later converted to cormne use. -The latter category is called "conversion" architecture, and is addressed separately. Revised 7-I5-96 G-3 ~1VILLIAMS O N ROAD H O L L I N S h VILLAGE DESIGN GUIDELINES Coanu-ercial Bui3dangs -Architectural Style and Elements ,. These guidelines are for buildings in the Commercial area of the Design district. They serve to guide n building designs as well as renovations of existing structures. They are not meant to be all-inclusive, a approval of the Committee should be based on quality of proposed construction as well as materials usf Materials and Architectural Considerations 1, Building Elements and relationships: 1. Porticos, or front entry areas which clearly emphasize and delineate the front door, should feature raised pediments, columns and/or other elements to guide pedestrians to the front door. 2. The front facade should face Williamson Road. 3. Side facades should be de-emphasized, except {1) where they front another major street, such as Plantation or Peters Creek Roads and/or (2) where entrances are on the side facades. Special interest is to be given where necessary. 4. Signage should occupy less than five percent (5%) of the facade area, and should not interfere with the entrance portico element. 5. Window openings should be based on the modules of ante-bellum precedent in the area (width to height in a 2-3 to 2-5 module). Rounded-top windows should be placed to emphasize special character areas. 6. Roofs may be flat, if hidden from Williamson Road by entablatures or parapets which provide adequate screening for equipment and rooftops. 7. Gable roofs, hip roofs, are encouraged, and multiple plan roofs, breaking the large mass of one gable roof into several gable roofs of different sizes. 8. Detailed massing elements of ante-bellum spring-oriented commercial buildings are encouraged, such as fon-ns to represent chimneys, porches, roof overhangs. x ~'Z,lMiT7.41. F3T$125~ ~-5~ ti i rQCa Revised 7-15-96 G-=~ • WILLIAMS O N ROAD H O L L I N S" VILLAGE DESIGN GUIDELINE 2. Acceptable materials for exterior walls: ~°~ 1. Brick, to match older homes in the area and the buildings of Hollins College. Wet Brick Roanoke plant Stratford Flashed Range, or similar color brick, Type FBS, G SW, standard size 2. Painted brick, or whitewashed brick. 3. :Brick that is grayish-brown, gray, reddish-brown and other dark or grayish earth co A11 of these should have buff or gray mortars. 4. Native limestone with gray or dark mortar. 5. Siding that is white, off-white, or natural pastel colors. In detail areas (less than 10` total surface) synthetic or simulated composite building products that approximate wood patterns .(vinyl). 6. In detail areas composing less than 25°'0 of the surface and only above 6' from the grc stucco or synthetic stucco utilizing the above color schemes. 7. Glass that is clear or lightly tinted green or smoke, to cover between 10% and 2~% e facade area. 8. Details of painted wood, wood built-up columns, wood rails and banisters, painted ~ or a complementary color from the detail palette. 9. Dark anodized aluminum or dark steel details where out of pedestrian view. Unacceptable materials: Z. .Brick that is bright red, orangish-red, pink, light red, white or other colors which wou visually out of character with traditional local architecture, 2. Siding that is bright primary colors, dark colors, pink, bright silver, or other colors would draw attention, 3. White mortar, 4. Exposed concrete block, exposed concrete or parged cement foundations, 5. Reflective glass, one-way glass, or dark-tinted glass. 6. Vertical siding 3. Building details -the following guidelines are encouraged: i. Awnings should be from the selected color palette. Revised 7-15-96 G-~ WILLIAMS O N R O A D H O L L I N S VILLAGE DESIGN GUIDELINI Conversion Buildings -Architectural Style and Elements These guidelines are for buildings in ,the former residential area of the Design district, termer "conversion" area. Existing structures were originally built as residences, but over the years have renovated into commercial structures. These guidelines serve to guide new building designs built the conversion. area as well as renovations of existing structures. They are not meant to be all-inch and approval of the Committee should be based on quality of proposed construction as well as mat used. The following criteria is based on the massing, proportions and materials of the existing "convet architecture on Williamson Road in the project area, specizically, 7726-7768 Williamson Road. Il~aterials and Architectural Considerations 1. Building Massing 1, Structures should not be more than 40' high at the peak of the roof, and should r more than three floors in height. 2, Each structure should not contain more than 7500 square feet. based on the max square footage of existing "conversion" architecture along Williamson Road. 3, Principal structures may be joined by a breeze~,vay that is clearly subserv~~ent t residential massing of pnncipal structures. 4. ?~Tew buildings should be formed to look Iike a big house, or a house with additions. 5. Where infilling between two existing residential or conversion structures, main continuity of building height, width, and first floor elevation, roof pitch, architecture and porch detailing, if applicable. b~tdt~ ~~t~In~--~ ~~ ~ dre~+i~2c~vvbC ~l2 ~rctn d~.~ai~ Revised 7-I~-96 G-6 WILLIAMS O N ROAD H O.L L I N S° V I L I; A G E DESIGN GUIDELINES 2. Building Elements and relationships: . 1. Porticos, or front entry areas which clearly emphasize and delineate the front door, shoe feature raised pediments, columns and/or other elements to guide pedestrians to the frc door. w 2, The principal "front" facade should face Williamson Road, although` the major pedestr entrance maybe in the back of the structure. 3. Side facades of new structures should be emphasized as residential in character. 4. Signage may be allowed on the structure, if compatible with the architecture of building. (Refer to Main Street Guidelines for signage on buildings.) 5. Window openings should be based on the modules of ante-bellum precedent in the (width to height in a 1-2 to 2-5 module}, All windows on the same floor should have same top elevation. The exception is rounded-top windows, which should be minimi~ placed to emphasize special character areas. x _~ The second floor windows should be aligned vertically with the first floor windows. first floor windows should be slightly larger (about 6") than the second floor wind Their width should be the same. 2x Zx = (a Revised 7-15-9b G'7 WILLIANLS O N ROAD H O L L I N S" VILLAGE DESIGN GUIDELINES 6. Gable roofs and hip roofs are encouraged., and multiple plan roofs, breaking the Lars mass of one gable roof into several gable roofs of different sizes. Flat roofs are n allowed. The sharp roof pitches found on older houses i.n the Hollins area range from 6:12 to a 12:12 roof slope.' Details of the roof should be patterned on older local homE as shown below: h~PP~ ~r • ~~r- ;---n~pPe~ darrners rL s The Cabled Roof ~pJe ~t^'t GZ° co+-~tee maldinC~ go ~ } ex~x~d gvii-e. 1. do~uht~~OUf' - -~scta 8. Intersecting roofs should have the same slope as the main roof. The ~:pp~a Roof 9. The roof should be in proportion to the Iower part of the structure. Its vertical height fr< the underside of the eve to the ridge line should not exceed the floor-to-floor heitrht, a should not be less than 2/3 the floor-to-floor height. ~~ ~~~~t Z~~r •Ero S dLu d561acti{v c!~ t~2a54k ~r To r raa ~ l+t i S~ ~I~ ~ sue- as ~'~ -4 .~imor L~.a ~~ 4~ ~t~ ti 10. Detailed massing elements of pre-1930s residences are encouraged, such as forms represent chimneys, porches, roof overhangs. 3. Acceptable materials for exterior walls: 1. Brick, to match older homes in the area and the buildings of Hollins College. Webs Brick Roanoke plant Stratford Flashed Range, or similar color brick, Type FBS, Grp SW, standard size 2. Painted brick, or whitewashed brick. 3. Brick that is grayish-brown, gray, reddish-brown and other dark or grayish earth colt All of these should have buff or gray mortars. 4. Native limestone with gray or darlc mortar. Revised 7-13-96 G-8 z s-f~y 1 ~ t'rz- S{vr~ z~~t ~IILLIANIS O N R O A D H O L L I N S' VILLAGE DESIGN GUIDELINE 5. Horizontal siding that is white, off-white, than 10% of total .surface} synthetic or approximate the wood patterns (vinyl). superior scale, texture, and shadow lines.) or natural pastel colors. In detail areas simulated composite building product. (Horizontal siding is desired because of b. In detail areas composing less than 25% of the surface and only above 6' from the grow stucco or synthetic stucco utilizing the above color schemes. 7. Glass that is clear or lightly tinted green or smoke, to cover between 10% and 25% of facade area. 8. New details of painted wood, wood built-up columns, wood rails and banisters, door casings, friezes, window casings and vertical corner trim {on siding structures) painted white, or a complementary color from the detail palette, are encouraged to complement, -but not copy, the original residential character of the building. v Unacceptable materials: at ~•.~ ~ . W GzhtNc :~~~na ~~ 1. Brick that is bright red, orangish-red, pink, light red, white or other colors which woul visually out of character with traditional local architecture, 2. Siding that is bright primary colors, dart: colors, pink, bright silver, or other colors would draw attention. 3. White mortar 4. Exposed concrete block, exposed concrete or parged cement foundations. 5. Reflective glass, one-way glass, or dark-tinted glass. 4. Roof -acceptable materials: 1. Wood shakes or shingles, 2. Standing seam copper, ;. Architectural grade fiberglass or asphalt shingles with texture. Preferred colors includ medium to dark gray, charcoal, grayish-brown, grayish-buff or dark brown. Other snf earth tone colors that are of medium to dark value are acceptable, .Revised 7-15-96 G-9 ~1 t WILLIAMS O N ROAD H O L L I N S'' V.I L L A G E DESIGN GUIDELINE: 4. Roof vents, chimney caps and plumbing vents should match the color of the roof, should be black, dark gray or bronze. 5. Skylights should have black, bronze or gray trim, 6. Dormers. Unacceptable materials: 1. Shiny metal roofs, whether metal, aluminum or galvanized metal, 2. Metal shingles or stamped metal decorative roofing panels, 3. Flat roofs or primary roofs with a pitch of less than 8: I2, 5. Building details -the following guidelines are encouraged: 1. Awnings should be from the selected color palette. Revised 7-1~-96 G-10 ~~ WILLIAMSON ROAD HOLLIN S~~ GUIDELINES VILLAGE DESIGN II. SITE ~I,ANNING RESIGN GITII)ELINES principles Guiding The Site I'Ian The site design should reflect the Hollins village's history as a resort and college-oriented commerc cluster with rural areas beyond. Views to Tinker Mountain are emphasized, with the.foreground design to be safer, less visually objectionable and more aesthetically pleasing. The pedestrian is given special corzsiderc~tion in a village. Once the visitor parks in the tree-shaded lc at the rear of the buildings, he/she can enjoy walking from car to building through carefully detail surroundings. The main street is emphasized by encouraging parking and service in the rear of the structures. Site Coverage and Grading Regulations I. Setback and coverage -the following guidelines are encouraged: 1. The front setback should be 30' from the right-of--way. Where the adjacent structures within 30' of the right of way, and the development proposal is within the architectu guidelines o.f this section, new principal structures may be located the average of i adjacent principal structures on either side. .~,~r~~ ~ ~? ~~ ~ 2. Twenty five percent of the lot area should remain for planting areas and grass. If a plant: area of twenty feet or greater remains between Williamson Road and built structure parking, the green caverage may be reduced to fifteen percent. 3. The building square footage may be 50% of the total lot area. Where the building comp] with the architectural section of the guidelines, the building may be 60% of the total area. Revised 7-15-96 G-11 . ..~ WILLIAMS O N R O A D H O L L I N S~ VILLAGE DESIGN GUIDELINE: 2. Site Structures 1. Accessory buildings must be set behind the front line of the building, as seen fr Williamson Road. 2. Fences should be set behind the front line of the building. 3. Outside storage should not be visible from Williamson Road: Plantation or Peter's Cr Roads, or from the entrance area of Hollins College. Screening should be in complia with the county buffer ordinance, using plants of the landscape section of these. guidelin 3. Tree Preservation 1. No tree with a girth of over 30" caliper shall be removed unless necessary for construe; of the business building. 2. No tree above 30" caliper. shoufid be removed in the front of the business strucl between structure and roadway. 4. ~ Cut and Fill 1 All slopes greater than 2:1 should be planted with ground cover. 2. The top of the slope and the bottom. of the slope should be rounded in accordance following formula: SLOPE R,.4TI0 GRADE DIFFEREN'T'IAL Top: 4:1 5% of the graded height Transition: 3 :1 10% Middle of Slope: 2:1 70% Transition: 3 : l 10% Bottom: 4:1 5% Revised 7-1~-96 G-12 ~~~ ' WILLiAMS O N ROAD H O L L I N S VILLAGE DESIGN GUIDELINES ~ireulation and Parking 1, Parking 1. 1 space for 200 square feet. is required for commercial space, or other requirements detailed in the parking ordinance. S% of the parking area within the curbs should be left landscaped islands, with the majority of the islands on the Williamson Road side of the 1 If 10% of the lot remains in landscaped islands (one for each ZO parking spaces) requirement for parking is reduced to 1 space for 250 square feet. 2. Service or loading spaces shall meet the design standards of the code. Landscaping fr the palette in the landscape section of these guidelines or law walls are peFmitted to scrE V1eW5. 3. New parking in the rear of facilities is encouraged. Where parking is redesigned behind front tine of the building, the requirement for parking is reduced to 1 space for 250 squ feet. 5, Site Access 1 New curb cuts should be a minimum of 50' from each existing curb cut or drives entrance. 2. Shared access at curb cuts is encouraged. Where shared access is achieved, or new r' access which eliminates existing access points, parking and lot coverage b mentioned above are awarded. Revised 7-15-96 G-13 WILLIAMS O N R O A D H O L L I N S~ VILLAGE DESIGN GUIDELINES I~. SiTE AMENITIES G~7~EL~NE5 Principles Guiding Hollins Site Elements The elements o, f the site convey a sense of place for residents and visitors. Reflection on histor precedent conveys the Hollins community sense of pride toward place, A unique palette of site mate~~ials distinguishes Hollins from other parts of the County. There a: traditional site planning elements, such as wood fences, brick walls, woad benches, combined wi necessities of current commercial infrastructure -quality signs and quality lighting that complement t} architectural style of the building. Quality landscape detail is sought itz reno~~ation. Elements of landscape style accommodate tl pedestrian, which serves to bring, clients back to the Hollins village center. Walls and Terraces 1. Walls 1. Retaining walls should be made of brick or native field stone, in compliance with t architectural guidelines of this section. Serpentine brick walls are encouraged. 2. Screening fences should be made of wood, stained or painted. Pressure-treated wo• should be stained after proper curing. 3. Brick caps shall be used on walls of brick -consider special shapes. 4. Railings shall be of painted or stained wood, wrought iron, tubular steel or steel plate a bar stock in shapes reflective of spring-era designs. ~' 1 1 1 1 1 1 i'' Unacceptable Materials: 1. Exposed or painted concrete block, split-face Concrete Masonry Units, exposed concret Revised ~-15-96 G-1=E '" ' WILLIAMS O N ROAD H O L L I N S.~ VILLAGE DESIGN GUIDELINES 2. Terraces 1. Commercial renovation or new construction projects of $200,000 or more should bu into the project semi-public plaza space of 100 square feet for each 5000 square f. renovation or new construction. The terrace can serve as an entrance area, outdoor seat area, smoking area or other amenity area. ?. Acceptable terrace materials are sand-set or slab-set non-painted brick as described in architectural guidelines, bluestone, other native non-slip stone or concrete. ~xterier Lighting 1, Light Poles 1. Light Poles should be less than 25' tall. osts li ht scansions, and other light details should be black, gray, grayish-brc 2. Poles, p g or natural earth tones in color. White, galvanized metal, bright colors and other visa intrusive materials should be avoided. 2. Light Fixtures 1 2 3 4. 5 Metal halide lighting should be used to illuminate buildings and signs, because of i~~ . quality color lighting. Path and landscape lighting should consider low-voltage systems, for energy efFiciency quality of light. Lighting for signs shall be with in-ground units, that should not direct sight toward road, parking lots, or into pedestrian eyes. Lighting for parking lots should be sodium vapor. Details of parking-lot lighting fixtures belamp-style, to be compatible with existing ornamental fixtures on college campus. Revised 7-15-96 G-1~ .. WILLIAMS O N R O A D H O L L I N S~ VILLAGE DESIGN GUIDELINES Signage Type and Amount of Signage ,Limits to Signage 1. Businesses may consider three types of Signage: monument signs, entry or direction signs and marquee lettering. 2. (A.) Monument Suns for Non-retail Businesses - those with a solid base near grour level, shall not exceed seven (7) feet in height, or ten (10) feet in width. The signs shi be constructed using the Committee's approved materials and colors. They shall not 1 back-lit. Ground lighting is allowed by shielded lamps placed so as to not cast lig directly onto the path of traffic on the road. One monument sign is allotted per commerc: parcel. Monument signs may acknowledge the name or logo of the development. (B.) Monument Suns for Retail Businesses - those with a solid base near ground lev shall not exceed seven {15}feet in height, or ten (10) feet in width. The signboard porti~ shall not exceed eight (8) feet in height. The base shall be at least 50 % the width of t signboard portion. The signs shall be constructed using the Committee's approv materials and colors. It is recommended that no more than 50% of the background of t signboard portion be white. They may be back-lit, although it is preferred that only t letters be lrt (channel lighting). Neon signs are allowed if they complement the design the building. Crround lighting is also allowed by shielded lamps placed so as to not c. light directly onto the path of traffic on the road. One monument sign is allotted 1 commercial parcel. Monument signs may acknowledge the name or logo of i development. ;. Enter - Up to two (2} entry signs are allotted per parcel. Entry signs (and e signs) are permitted only where one-way site traffic occurs (due to site configuration). site directional signs may be building mounted where they do not conflict with architectural character of the exterior and where site space is limited. The total sign a shall not exceed twenty (20} square feet per parcel. On-site directional signs, 30' beh the curb, may be up to 60 square feet. The signs shall be constructed using Committee's approved materials and colors. 4. Marquee Sisna~e may be used for retail facilities within the commercial parcels or marquees on fuel pump shelters or other site appurtenances. All marquees for re tenants shall have individual 18" or smaller, solid letters, Times type face, colors fr approved palette. Anchor stores greater than 10,000 square feet. may have up to letters. Total signage on site for free-standing signs which comply with these guidelines shall h a maximum area of two (2} square feet for every linear foot of frontage, or three percent of the ground floor area of the principal building, whichever is less. 7. Signs should not exceed the horizon of Tinker Mountain as seen from Williamson Roac distances greater than 500' away. 8. No new ofi-premises advertising is allowed. Revised IO-15-46 G-16 ` WILLIAMS O N ROAD H O L L I N S J VILLAGE DESIGN GUIDELINES 2. Existing Signs 1. Historically-compatible renovations of existing non-conforming monument and entry sign is permitted. 2. Salvage of existing sign parts for new signs is encouraged, and those parts should not b included in the maximum square footage calculation. 3. New Signs 1. Shared use of signs is encouraged for adjacent businesses. 2. Forms of new monument signs should be historically-influenced with classical ling (proportions) and detailing, such as rounded corners. Specifically, the cbassic proportion of the height being 5ti% greater than the ~vi+dth shall be followvesl. For should complement the architectural character of the building. 4. Sign Materials 1. Monument sign base materials should be of stone or brick, or a durable mater. complementary to the building. 2. Sign board portions may be sand-blasted redwood, minimum 1-1/~".actual thickne; clear, alI-heart, vertical grain or high density urethane minimum 1-1/2" thicknes, 15#/CF density. 3. Sign boards may be fabricated aluminum, with. applied premium cast vinyl graphics applied architectural case, formed, or computer cut plastic or alurinum lettenng , st mounted to substrate with anodized or baked-on color scheme, dark in color. 4. Sign lettering should be Times -Roman typeface, laser routed, mounted, or painted. 5. Logos and/or artwork should be limited to 20% of the total sign board except where corporate logotype and logo are the corporate signature in entirety. 5. Complementary Landscaping 1. Signs shall be complemented, accented,. and enhanced by landscaping. 2. The size of the landscaping plot shall be one and one-half times the square footage of sign. 3, Plants shall be chosen from the landscaping section. Revised IO-15-96 G-17 WILLIAMS 4 N R O A D H O L L I N S~ V ILL L A G S DESIGN GUIDELINES i~andscape _ +CoIor ~'aiette 1. Painted Walls, site structures, and 75% of each sign's coated surface should be from colt which match the palette below: GLIDDEN 73-53 GLIDDEN 72-57 GLIDDEN 76-91 GLIDDEN 77-51 GLi-DDEN 77-47 CABOT "Evergreen" solid color stain CABOT "Navajo white" solid color stain CABOT "Red Cedar" transparent color stain CABOT "Cape Cod Gray" transparent color stain CABOT "Desert Sand" transparent color stain G-18 u-'1 WILLIAMS O N ROAD H O L L I N S V I L L A G E DESIGN GUIDELINE; Parking Lot Trees (criteria: pyramidal in shape, tall: >40' mature height) rlyssa sylvatica (Black Gum) Quercus coccinea (Scarlet Oak) Acer rubrum (Red Maple) Parking Lots (criteria: rounded habit for good shade and tall: >40' mature height) Carpinus betulus (European Hornbeam) Fraxinus americans (American Ash) Koelreuteria panniculata (Golden Rain Tree) Quercus falcata (Southern Red Oak) Quercus laurifolia (Laurel Oak) Quercus phellos (Willow Oak) Saphora Japonica {Scholar Tree) Tilia cordata (Little-leaf Linden Zelkova serrata (Japanese Zelkova) Arnund Terraces and Courtyards (criteria: smaller trees, 30' mature height found in historic planting: Corms florida (Flowering DoQ-wood) Cercis canadersis (Eastern Redbud) Amelanchier canadensis (Serviceberr~ ) Magnolia soulangiana (Saucer Ivlagnolia) Magnolia stellata {Star lvlagnolia) Oxydendron arboreum (Sourwood) . Chionanthus virginicus (White FrinQetree) Viburnum nudiflorum (Winterberry) Stewartia ovata (iviountain Stewar`ia) Itilalus floribunda (Flowering crabapple) Hibiscus syriacus (Rose-of-Sharon) Albizia julibrissin (Nlimosa) Revised 7-IS-96 G-21 WILLIAMS O N I~. O A D H O L L I N S. VILLAGE DESIGN GUIDELINES Ever?reen shrubs for Terraces. Court ands. Parking Lots and Suns Arborvitae species Buxus Americana and Sempervirens (Boxwoods) Ilex species (Japanese, Helleri) Ilex glabra (Inkberry) Juniperus species (Junipers) Rhododendron catawbiense (Catalvba Rhododendron) Rhododendron carolineanum (Carolina Rhododendron) Taxes species (Yews) Deciduous shrubs for Terraces Courtyards. Parking Lots and Suns Aroma arbutifolia (Red Chokeberry) Berberis species (Barberry, Gold and Red) Clethra alnifolia (Summersweet Clethra) Euonymus Alatus (Burning Bush} Hydrangea species Ilex verticillata (Common Winterberry) Lindera benzoin (Spicebush) Viburnum species Evergreen Trees - Ilex opaca (A.merican Holly) Picea Abies (Norway Spruce)* Pines echinata (Shortleaf Pine)* Pines taeda (Loblolly~Pine)* * Good for screening Revised 7-15-96 C,-~~ u '~ 6~7' "~ ~ ~ ' - ~ ® A ~.+` ~G` ~ ~r ~ ~ ~ ~ C? O 6,7 U~ 3 r , , 1Vlemorandum To: Roanoke County Planning Commission From: John Murphy, Associate Planner Date: 03/21/2003 Re: Williamson Road -Hollins Village Guidelines Enclosed with the staff report for the Graham Family Limited Partnership Car Wash is a copy of the "Hollins Village" Guidelines for your reference. The applicant has indicated the willingness to generally meet the guidelines with the development of his proposed car wash. These guidelines were developed for amini-matching grant program along the northern end of Williamson Road. u-~ 1 U -"1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE GRAHAM FAMILY LIMITED PARTNERSHIP TO CONSTRUCT AND OPERATE A CAR WASH LOCATED AT 7005 WILLIAMSON ROAD (TAX MAP NO. 27.14-8-9) HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Graham Family Limited Partnership has filed a petition for a special use permit to construct and operate a car wash located at 7005 ~Villiamson Road (Tax Map No. 27.14-8-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 25, 2003; the second reading and public hearing on this matter was held on April 22, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Graham Family Limited Partnership to construct and operate a carwash located at 7005 Williamson Road (Tax Map No. 27.14-8-9) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site shall be developed in substantial compliance with the site plan dated March 21, 2003. (2) The site shall be developed in substantial compliance with the 1 Williamson Road Guidelines. .," e (3) Access shall be granted from Boxley Road (Route 1802) only and the improvements to Boxley Road shall not connect to Greenway Drive. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 wo~~poom~aw~awapinad :~iew3 bINIJNIA ~(.~NnQ~3)(ON d~~! ° ~ ~ ".' £624-bf£fObS)~XEd 46Zb-4£E (045) .:. -' ""' ~` HShi11 Nb'J J(JVW-O.C()V m 59042 eWi6aip 'piw sauoo8 Pe~N dIEN 6l8 - Z ^~y SN3~Nl.~N3 JNI17nSNOJ N0,1,(.L(7IJb;I h13N m .; ~, ~- \ ,Ll)0.( d7 JLL dlN~(iJS m ~ ~° Z ~ v o .. =m~'~ ~bva~a .~N/r~.~~N1.JN~ 3.~N~C11~1 C~~Y~' " ~ ~' ~ ° ~ in0^ VVV ~- ~ - 1~' ~ 76.5.' o ~ 1~- . ~ -_-- . _. _ _ - om A -ice J~~/ 's ~ ~~ ' .. _. T . _. _.,. ~.. . f ~ .. _ .. ~. 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'_ SS ~ `_ - ~~~_ ~ y~~ _ _ --~ - . ----_ _., --_ ~ss ` - -~~~ ~ - __SS-_ _, _ ._ _. ~ ss -~ _ ___ __~ _. _ __ SS ~`- ___ __ i r~ NORTH Fors 10. oning: C-2 8• 7. ;,,~~ Zoning• R-1 _9. r r~ r2~~ . t •.~ ~~ ~_~ 14. (; ~~ _., 15 . ~~,~•~ ~5 ~ r 5. _ ~r~~~ 1. ,%c~~ ,~ ~~v _14. 13._ ~ 0,~7 : 13 '~ --- ~ . _ .. 12. ~ % ~~ ,~ , 7iI~'. ~' ~(J2,7 3 ~~.~s _12. ^ ~ ~ .4, 11. - ~ zy ~~r.~ ,~~rzr 11 o . ~ ~~c.~ ~ `~= H 10. T~~ 6- ~t 6_ / ~ ~. 5. ssz.~ - ROANOKE COUNTY Applicants Name: Graham Family DEPARTMENT OF Zoning: SUP Proposed Zoning: C-2 COMMUNITY DEVELOPMENT Tax Map No. 27.14-8-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE 042203-13 AMENDING THE ROANOKE COUNTY ZONING ORDINANCE, SECTION 30-53, C-1 OFFICE DISTRICT, TO INCLUDE PERSONAL SERVICES AS A PERMITTED USE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-53 of the Roanoke County Zoning Ordinance be amended to read and provide as follows: Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. **** 4. Commercial Uses Business Support Services Business or Trade Schools Communications Services Personal Services Studio, Fine Arts Veterinary Hospital/Clinic **** 2. That this ordinance shall be in full force and effect from and after its passage. 1 On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~/ Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors 2 cc: File Janet Scheid, Chief Planner Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Skip Burkart, Judge Theresa A. Childress, Clerk Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Gerald Holt, Sheriff Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer Nancy Horn, Commissioner of Revenue 3 _~ u-g PETITIONER: Roanoke County Planning Commission CASE NUMBER: 4/2003 Planning Commission Hearing Date: April 1, 2003 Board of Supervisors Hearing Date: April 22, 2003 A. REQUEST The petition of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-53, C-1 Office District, to include personal services as a Permitted Use. B. CITIZEN COMMENTS Ms. Joan Bugbee asked if the type of personal services allowed could be limited for a particular area. C. SUMMARY OF COMMISSION DISCUSSION Ms. Janet Scheid presented the petition. Mr. Witt noted this issue had been presented in relation to other rezonings. D. CONDITIONS E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the request. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 8 .~ MEMORANDUM DATE: March 26, 2003 TO: Planning Commission FROM: Janet Scheid, Chief Planner RE: Inclusion of "Personal Services" in C-1 Zoning District BACKGROUND In December 2002 Windsor House, Inc. submitted a petition to rezone their property from C-1, Office District to C-2, General Commercial. The purpose for this request was to allow two independent contractor hairdressers to operate out of the Windsor House. Hairdressers fall under the use category of Personal Services and are allowed by right in C-2 but not allowed in C-1. Personal Services are defined as follows: Establishments or places of business engaged in the provision of frequently or recurrently needed services of a personal nature. Typical uses include beauty and barbershops; grooming of pets; seamstresses, tailors, or shoe repairs; florists; and Laundromats and dry cleaning stations serving individuals and households. On January 29, 2003 a neighborhood meeting was held to allow the representatives for Windsor House, Inc. to outline the proposed rezoning for the neighbors. As an outcome of that meeting staff has explored the impacts of allowing "personal services" as a permitted use in the C=1 district. FINDINGS Many localities in Virginia including the City of Salem, Bedford County, the City of Radford, the City of Charlottesville and the County of Hanover allow Personal Services by right in their C-1 zoning districts. The City of Roanoke allows Personal Services in C-1 with a Special Use Permit. The County of Montgomery allows Personal Services less than 3,000 square feet in C-1 by right. Staff recommends allowing Personal Services in the C-1 district by right. Most of the Personal Services uses, such as beauty and barbershops, tailors, shoe repair shops, etc. are by nature small businesses and therefore low traffic generators. Staff does not anticipate any negative impacts of this zoning ordinance revision. u-~ SEC. 30-53. C-1 OFFICE DISTRICT. Sec. 30-53-2. Permitted Uses. (A) 4. Commercial Uses Business Support Services Business or Trade Schools Communications Services Personal Services Studio, Fine Arts Veterinary Hospital/Clinic w U -~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 2003 ORDINANCE AMENDING THE ROANOKE COUNTY ZONING ORDINANCE, SECTION 30-53, C-1 OFFICE DISTRICT, TO INCLUDE PERSONAL SERVICES AS A PERMITTED USE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-53 of the Roanoke County Zoning Ordinance be amended to read and provide as follows: Sec. 30-53-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 4. Commercial Uses Business Support Services Business or Trade Schools Communications Services Personal Services Studio, Fine Arts Veterinary Hospital/Clinic **** **** 2. That this ordinance shall be in full force and effect from and after its passage. Roanoke Higher Education Center Request for operating funds from Roanoke County, Apri18, 2003 I am Tom McKeon, Executive Director of the Roanoke Higher Education Center and I appreciate this opportunity to present you with an update on the Center's progress and current challenges. As you know, the Roanoke Higher Education Center opened in August of 2000 as a result of the vision and hard work of business, education and government leaders (many representing Roanoke County) from around the Roanoke Valley. I have provided you with a copy of the annual report on the progress of the Roanoke Higher Education Center that provides additional evidence that the Center continues to add to the quality of life and the economic vitality of Roanoke County. In large measure this is due to the cooperative efforts of the now 18 member institutions and agencies that provide an extremely rich mix of education and training opportunities. During the Fall 2002 semester alone 252 County residents were enrolled at the Center in degree seeking or workforce training programs (comprising about 8% of the Center's enrollment). In addition, the Center provided space for a Roanoke County Government management development program; and meeting and training space for Roanoke County based businesses including Boone & Company Realtors, The Business Advisory Group, Crews and Hancock PLC, Independent Auctioneers, McGarry and Associates, MKB Realtors, and Nikken Wellness. Last year more than 12,000 people participated in conferences and meetings such as these at the Center, and while we were not able to determine the locality from which each participant came, if only 8% were from Roanoke County that would account for another 960 county residents served. Very likely there were many more. Capitalizing on the training and education opportunities available at the Center, Roanoke County economic development staff members regularly feature the Center during visits from prospective companies considering relocation to Roanoke County. The Center provides an incentive not only to businesses considering moving to the County, but also to those businesses making decisions to stay in the County. The Roanoke Higher Education Center continues to struggle as a result of state budget reductions that totaled 19% this year and will continue at 22% next year. We have been relegated to keeping the doors open and the lights on, with no money available to take proactive measures to further develop the Center and its capacity to serve individuals, the business community, and economic development. At the same time, we have been called upon to play a key role in the 5th Planning District Regional Alliance's Regional Economic Strategy. We also see a clear need to communicate more widely and effectively concerning the opportunities available at the Center, and we constantly face the prospect of major maintenance requirements. We simply no longer have the funds to cover these responsibilities. To maintain the Center's operation at the level that Roanoke County residents and our other constituents have come to expect, and should expect, we are in need of steady operational support from the County. We hope that the Roanoke Higher Education Center will continue to be viewed by the County administration and by the Board of Supervisors as a significant element in the achievement of the County's long-term education, training and economic development goals. While State support will continue, additional operational funding will be required to keep the Center functioning fully. In that context we request that the County provide annual operating funds to the Center in the amount of $100,000 (approximately 7% of the Center's budget). Your support of the Center's financial needs in the years ahead will make Roanoke County a contributing partner in the Center, and will have a significant impact on the availability of training and educational opportunity and the success of economic development in Roanoke County. We hope that this will be the year that you decide to join the partnership that the Center represents. Thank you for your consideration. Roanoke Higher Education Center Supporting Economic Development in the Greater Roanoke Region Annual Report December 2002 The development and operation of the Roanoke Higher Education Center represents a partnership between the Roanoke Higher Education Authority, the Commonwealth of Virginia, business leaders, local government and the Center's member organizations to provide expanded access to workforce and technology training and higher education to the residents of the Greater Roanoke Region. Beginning the third year of operation in late August, 2002 the Center maintained its original membership, added two new members, and has provided several members with additional space to meet their growing needs. Enrollments continue to increase as individuals seek further education and training to cope with the economic downturn. This phenomenon is particularly evident in the enrollment jump experienced in the Fall of 2002. Enrollments are about evenly split between workforce training and higher education. Enrollment growth Fa112000 totaled 2579 Spring 2001 totaled 2167 Fall 2001 totaled 2584 Spring 2002 totaled 2408 Fa112002 totaled 3335 Program Summary Summer 2001 totaled 1389 Summer 2002 totaled 2476 FY 2001: 140 total programs, 21 Associate's Degrees, 34 Bachelor's Degrees, 29 Master's Degrees, 31 Certificates, 25 other learning opportunities. FY 2002: 152 total programs, 9 Associate's Degrees, 33 Bachelor's Degrees, 36 Master's Degrees, 33 Certificates, 41 other learning opportunities. Certificates and Degrees Awarded: 2001 / 2002 GED 102 / 105 Certificates 179 / 144 Associates Degrees 0 / 11 Bachelors Degrees 37 / 66 Masters Degrees 34 / 97 Conferences and Meetings The Roanoke Higher Education Center also makes its classrooms available to community businesses and organizations, and to its members for meetings and conferences. Meetings and conferences held in fiscal year 2002 included: 90 businesses and organizations sponsored 337 events for a total of 12,757 participants generating $48,000 in revenue for the Center. from outside regions." To accomplish this strategy the Authority will develop the capacity of the Roanoke Higher Education Center "to create a Regional Higher Education consortium (that will include the New River Valley) to continually identify business needs, better integrate regional resources, and promote higher education assets." The potential is great for linking the Roanoke Valley and the New River Valley through education programs and services designed to meet the needs of established employers, emerging companies, and companies being recruited. Education is one of the prime engines of economic development, and this collaborative effort can unite resources in each region for the betterment of both regions. Requirements: Funding for the Roanoke Higher Education Authority has been so drastically reduced that no funds are available to implement this economic development strategy. Restoration of funds reduced for fiscal years 2003 and 2004 would enable the Center to take on this increased level of economic development activity that will serve a larger area of western Virginia. This will require an increase of $125,543 in FY 2003 and $144,425 in FY 2004. This will return funding levels for the Authority to $662,500 for each year of the biennium, while allowing the Authority to move ahead with this innovative, collaborative, workforce focused economic development effort. Other Goals for the 2002 - 2004 Biennium 1. The primary goal of the Roanoke Higher Education Center is to continue to provide to the 17 member organizations and institutions a facility and support services of the highest quality that contribute to the expansion of opportunities for workforce training and higher education, and for further economic development in the Greater Roanoke Region. 2. A key to the continued success of the Center will be its ability to communicate effectively with its external constituents to promote the use of the Center and to raise funds from additional external sources. The Center's role in fostering economic development and expanding educational opportunity requires swell-executed communications and fund development plan. While this function will remain central to the activities of the Executive Director, a communications director will be required to help with the development of communications and development strategies and the implementation of related plans. Atop priority for the Center when funds become available will be the hiring of a communications/development director to keep the business community and individuals apprised of the opportunities available at the Center, and to develop sources of outside funding. 3. Counseling and advising prospective students to assist them in determining the best available program and providing information to the member institutions to identify the need for new programs is another high priority for the Center. When funds become available acounselor/advisor position will be added to the Center staff to provide this essential student service. 4. Needs assessment and program development will continue to occupy much of the time and effort of the Executive Director. Particular attention in the next biennium will be paid to the development of programs in the biomedical and biotechnology areas as well as information technology. 5. Expansion of the library and related academic support services will be important goals for the Center. The Center's library is well positioned with membership in the Virtual Library of Virginia and accompanying high-speed Internet access to provide for a wide array of instructional support needs. The library will also serve an important outreach function to the community with plans being developed to provide a business resource center and anon-profit resource center. Other academic support provided by the library will include writing and study skills support to students, 3 FAST MILL MOUNTAIN ZOO FACTS A request to Roanoke County for $8,000 operational support in its 2003-2004 budget, in addition a capital request of $10,000 to assist with completion of the Tiger Project. Contributions help us with the expenses of educational and conservation programming, which we could not continue with out sponsorship and underwriting support. The capital request is a contribution toward our Grow The Zoo campaign, in particular the upcoming push to complete the tiger exhibit. We are seeking to return to the level of support we received from the County in 1998. History of Roanoke County Support Operational Capital 2003/2004 (Requested) $8,000 $10,000 2002/2003 $5,000 $0 2001/2002 $5,000 $0 2000/2001 $5,000 $0 1999/2000 $8,000 $0 1998/1999 $8,000 $10,000 1997/1998 $8,000 $10,000 1996/1997 $8,000 $10,000 1995/1996 $6,000 $20,000 • Visitation from Roanoke County residents makes up 38% of our local market. • Number of Family Memberships: Total of 2,800 - 1,523 households in Roanoke County. • Our education department visited nine different Roanoke County schools last year. Of schools that visit the Zoo, 12 percent are from Roanoke County. Thanks to past Roanoke County support we have been able to continue our educational programming. • Percentage of Visitors From Outside Roanoke Valley: 45% • Economic Impact To Area: $5,331,220 • Active Species Survival Programs: 8 (Red Panda, White-naped Crane, Red Wolf, Snow Leopard, Tiger, Clouded Leopard, Fishing Cat, Japanese Macaque). • "Significant" Animal Births: 29 in ten years. • Past improvements: Thanks to Roanoke County we have been able to do various improvements to the Zoo over the years; such as the Roanoke County Sister City Picnic Pavilion, completion of our Snow Leopard exhibit, and improvements to the red wolf and the snow monkey exhibit areas. Also, Cat Holding -City of Roanoke (2000), Gift Shop -State of Virginia (2001. ). • With the many cutbacks we face, from State funding and from the local business community in these tough economic times, we stilt believe strongly that we can have a quality zoo facility in the Roanoke Valley. SHOW YOUR STRIPES SUPPORT VIRGINIA'S ZOOS Now, for the first time, you can own a vehicle license plate that helps save endangered wildlife and let's you show your support for conservation and Virginia's zoos wherever you drive. Created for the Mill Mountain Zoo in Roanoke and the Virginia Zoological Park, this colorful license plate features one of the most magnificent and endangered animals in the world -the Amur tiger. Both of Virginia's zoos are devoted to animal conservation and education programs. Proceeds from the sale of the license plate will directly support both zoos and their important projects, which include the captive breeding of endangered species, providing community education programs and constructing exciting interactive exhibits. VIRGINIA t` i44,~ ,. `_,SNRpnkT (1tl~l7~C Purchase the Support Virginia's Zoos license plate for $25 and you immediately add your support to the efforts of the Mill Mountain Zoo and Virginia Zoological Park. You'll also show others your love for wild animals. Make your checks payable to: Virginia Zoos License Plate and mail to: Mill Mountain Zoo PO Box 13484 Roanoke, VA 24034. For more information, please call 540-343-3241. VIRGINIA ZOOS ($25 fee) • • • • • - • ~. .. ~. .~- • • I DO NOT WISH TO APPLY FOR PERSONALIZED LICENSE PLATES. SEND THE NEXT AVAILABLE NUMBER. THE FEE IS $25 ANNUALLY. • •- • -~ • • I DO WISH TO APPLY FOR PERSONALIZED LICENSE PLATES. THE FEE IS $35 ANNUALLY. PRINT YOUR PLATE COMBINATION A5 YOU WISH IT TO APPEAR ON YOUR LICENSE PLATE. ],ST YOU ARE ALLOWED: ceace ~ ~ ~ A MAXIMUM OF TWO TO SIX CHARACTERS. _ 2ND ~ SPACES DASHES AND AMPERSAND & ARE ALLOWED CHOICE , ( } ; HOWEVER THEY ARE CONSIDERED ONE SPACE AND CANNOT BE USED CONSECUTIVELY. NO OTHER PUNCTUATION IS ALLOWED. 3RD CHOICE I DESIRE A PERSONLIZED SOUVENIR PLATE ONLY - $20 FEE. ONE PLATE WILL BE ISSUED. PLA TE IS NOT FOR USE ON MOTOR VEHICLE. I DESIRE A SOUVENIR PLATE ONLY - $10 FEE. ONE PLATE WILL BE ISSUED. PLATE IS NOT FOR USE ON MOTOR VEHICLE. • •• . '. • • i ~~ • . • • ~. BY SIGNING ABOVE i CERTIFY THAT ALL INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT. ~~~y A CORPORATION OR COMPANY MUST SIGN THE FIRM'S NAME PER AUTHORIZED REPRESENTATIVE. ..- -~~ ~, 1 r , f _~ .r... ~, ., r. . r y .. _~ t ~. . ... ' ~ t r ~ t ~:~. ,4~ ~~~~ ~ ~- - .. ~•~ '~ o 0 c~ c -. ~ ~ c~ o Q 0 w r ~~ O ,~,~.~ O ~• t~Q ~~ O~. O ~-r' ~ ~ -~ ~ ~ ~ ~' ~h ~' r+ ' ~ CD ~ ~ p ~ ~' ~. ~~ o O ~ o o ~' ~ ~. c~ ~ ~ c~ ~ N ~ O c~ o O1 o o ~ ~ O ~--~ ~- ~ ~ ~--~ cn O f~ O N O ~ ~, -~ ---~ • c~ O c t--~ `0 F..r o c O Y 0 O 0 CD CD W W ~. ~--~ ~. O ~--~ r . ~' ° ~ ~ o ~ y ~U O ~ `~ ~ ~ ~ ~h ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ p ~' ~ ~ C ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ E--~3 ~~ ~~ ~~ ~' ~ ~ ~; ° ~ ~ ~' <---r- ~ ~, ~ ~ '~ ~ ~ c, ~ ~ ~ ~ ~ ~ ~ © ~ ~ ~ ~ ~ ~ ~ N C p' ~ ~ ~~~~ ~~~ ~._.~~ o c ~ ~ o C. n_ O O ~ O ~ ~ ~ ~ ^ ~ C ~ ~ ~. 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Box 570 Roanoke, VA 24003 540-345-9922 Fax 540-343-1560 \IIIII// ,~~ of Roanoke Valley. YWCA of Roanoke Valley Application for Funding Childcare /After school Request amount of $10,000.00* for scholarship and start up assistance YWCA of Roanoke Valley Child Care A. Please identify each organization this application is being sent to and the amount of funding requested from each (mark all that apply): ^ United Way of Roanoke Valley Amount Requested $45.000.00 $50,000.00 (2003-2004) (2004-2005) 0 City of Roanoke Human Services Amount Requested $ 25.000.00 B. State your organization's mission as concisely as possible. • The Young Women's Christian Association of the United States of America is nourished by its roots in the Christian faith and sustained by the richness of many beliefs and values. Strengthened by diversity, the Association draws together members who strive to create opportunities for women's growth, leadership, and power in order to attain a common vision: Peace, Justice, Freedom, and Dignity for all people. The Association will through it's collective power towazd the elimination of racism wherever it exists and by any means necessary. C. Program Narrative and Budget: 1. State the program name, and contact person and telephone number. Program Name: YWCA After-school Connection, and Camp-Quest Contact Person: Judith Moore, Child Care Coordinator Paula Coker-Jones Executive Director 2. Provide a Statement of the Problem you are addressing through this program. What is the specific nature of the problem and what information indicates the problem exists and the extent of its "negative" consequences? Clearly state how the program intervenes or eliminates the problem. • Statement of Problem: Our Valley is no longer a traditional community of stay-at-home mothers supported by working partners. With workplace restructuring, the economic environment, and altered family status, we must look to new solutions for affordable childcare. Our family structure is a very important factor in childcare and a statistic that bears review. Each school year, the YWCA has more the 50% of enrollment being raised in single parent households. Parents are in need of safe, quality, enriching childcare at a cost that they can afford on a single salary. • However, finding affordable childcare is just the beginning. With the implementation of the Virginia Standards of Learning {SOL), before and after-school programming must go beyond standard supervision. We aim to increase retention of daily school assignments through supervised homework times, mentoring programs, computer activities, and daily activities, which reinforce SOL programming received at school. The YWCA serves 11 Roanoke City schools. According to the Sate of Virginia SOL report card and certification, these schools are still having difficulties meeting basic standards with major emphasis on Social Studies, Mathematics, and Geography. Through implementing Mentoring, a partnership with Family Services, and designated computer YWCA of Roanoke Valley Child Care 2 software, our participants will receive additional support for retention in these subjects. By assessing weekly homework charts and quarterly report cards, our staff is able to find problem areas for each child and develop appropriate mentoring sessions to help in these fields. o In recent years, the Roanoke Valley has seen an increase in the need for emergency shelters for families who are without housing. Each of the Roanoke Valley emergency shelters, which offer family assistance, maintains completely full status. This is another area were having affordable childcare is not enough. We must provide assistance for families, who are homeless, to receive services, with financial assistance, in order to provide opportunities for parents to find employment, receive training, and financially recover. o The YWCA, through funding allocations, has developed partnerships with area shelters (Emergency and Transitional) in order to provide scholarships for families, who need financial assistance, to enroll their child in a safe, quality environment during the hours before and after-school. This provides parent with the opportunity to find employment and/or enroll in vocational training without the worry and stress regarding the needs of the child. Each participant agrees to qualify through assessment and job search agreements. 3. A. United Way Funded Programs: Explain how the proposed program addresses one or more Strategic Directions under United Way's Portfolios of Care . You must indicate the Portfolio(s) and specific number for the Strategic Directions(s) (II-B, N, etc.) in your response. (See Attachment B for additional information.) • Portfolio of Care: Investing in Children and Youth - We believe that every child should be provided healthy, safe environment and the opportunity to develop to his or her potential. • Strategic Directions: Strategic Istates -Create opportunities for youth ages tir 18 to develop into responsible, productive, and healthy individuals by supporting prevention focused programs that employ strategies to build youth assets • I-A states -Increase the number and quality of youth's internal assets (commitment to learning, positive values, social competencies, and positive identity) and external(support from family, school and neighborhood, a community that values youth, boundaries and expectations, and constructive use of time) assets. • I B states: Decrease the risk for the occurrence of substance abuse, violence, academic failure, dropping out of school, pregnancy and preventable illnesses and accidents among youth. • I B-1 states: Ensure the availability of quality before and after-school care for school aged children and youth that emphasizes character development and academic performance. • I B-4 states: Initiate prevention efforts among elementary school-aged children. • Strategic Direction II states -Increase the number of children ages 0-S who achieve cognitive, physical, social and emotional development necessary for success in school. YWCA of Roanoke Valley Child Care 3 • Strategic Direction III states -Support the ex ansion of programs that support parents/caregivers. • III Astates -Encourage child and youth pro ams to provide programming that enhances the parent's skill and provides then with information that supports what the child is learning in school, childcare, and/or _ er-school care. The YWCA after-school connection provides opl through 12 years of age, with the chance to have academics through out a daily schedule. The YW ratios down so that individual instruction can be ~ Our daily schedule includes homework /tutoring school hours, which allows time for each child to requirements of school work with confidence. WE throughout our daily planning and include mentor crafts and activities, which follow strict skill deve and history in daily activities. By providing child success, the propensity for frustration and occurre with pride and achievement. By providing childre strive with them to achieve success, our participa~ areas diminish and confidence level soar. ~rtunities for parents, with children ages 4 uality, affordable care, which implements 'A Childcare program has kept staff-child ven to each participant. nstruction in both the morning and after- ~repare for the day's events and meet the implement educational guidelines ng sessions, computer labs, as well as opments by implementing science, math, ~n with the skills to excel with educational ice for substance abuse will be replaced i with an individual who they know will :s have seen their grades improve, trouble Portfolio ~ Improving Health and Wellness ~ We bel primary care is essential to the quality of life in heap Strategic II-A states ~ Support preventive and health and /or proven effective to reduce the occurrence of ~ improve nutrition specifically with youth. that access to health education an communities. cation that are innovative, participatory sity, discourage sedentary lifestyles and The YWCA After-School Connection implement physical activity in daily schedules. Each day, after homework time and our scheduled even ,our participants spend time in our gym, working on basketball skills, group activities or j t plain fun. Through a partnership with City Ballet, we have also incorporated weekly Ba et and Dramatic Movement in our programming. There is also the opportunity for o boys to participate in a Boy's Tap and Jazz class. These programs are offered at no-char e to the YWCA After-school Participants. We also have local guest speakers share with our articipant the importance of exercise (through martial art demonstration and sports clinics), skills development (through swimming instruction and hygiene demonstrations and health clinics) & fitness and nutrition (through daily snack charts and healthy cooking demonstrations). Through interaction with families, we strongly encourage our children to participate in each daily activity. B. City of Roanoke Applicants: Explain how the proposed program addresses one or more High priority service areas as defined by Roanoke's Human Services Committee. (See Attachment F for list of high priority service areas.) YWCA of Roanoke Valley Child Care 4 • Roanoke City Council -Vision Statement for Education -states, "Roanoke will be a learning community, providing the necessary educational resources and opportunities for all persons to develop to their maximum potential. " • 2000-2005 Consolidated Plan - Priority L -Children, Youth and Family Development and Strengthening: Strong, healthy families addressing issues related to the quality of family life focusing on the development of children and youth who are prepared for the twenty first century will be promoted and encouraged. ** Provide financial support to approximately S, 000 children and young adults through programs which provide services and activities such as recreational, after-school daycare, tutoring, summer camp, mentoring, leadership, educational, employment training, self-esteem building, parenting skills, pregnancy prevention, mental health, and services for those with special needs. • Roanoke Human Service Committee ~ HIGH priority service areas to be funded include: Affordable child care for low and moderate income families, particularly for families participating in VIEW or the Food Stamp Employment Training Program for services offered during non-traditional hours and for children with special needs.; Affordable neighborhood-based after-school programs for youth form low and moderates income families. The YWCA After-school Connection and Camp-Quest helps in meeting the need of affordable, quality, developmental childcare in the Roanoke Valley. Our objective is two-fold: l .)Providing affordable options and financial assistance to families in need of finding and maintaining employment, improved ability to work, attended trainings as they become part of the work-force without having the worry of how to meet the needs of their children during the hours of before, after and summer hours. 2.) Children, who are involved in this program, increase their knowledge through mentoring, planned activities, computer labs, skill development, homework times, etc. in order to become well-adjusted youth, on the right track of fulfilling their potential. During daily programming and through constant interaction with parents and teachers, the YWCA staff work on individual plans, which work on trouble areas and allow each child to feel success as each obstacle is tackled and moved aside. Progress is tracked through daily homework sheets, weekly assessment of needs, quarterly report cards, daily interaction with parents and interaction with teachers, as needed for the success of each child. Weekly mentors work with each child, in order to assist in retention of subjects through repetition. Computer labs and instruction is set up to help in the designated problem areas, Social Studies, Geography and Mathematics, as another step to help in reinforcing school assignments and increasing each child's knowledge through fun activities. Each child is also given opportunities to increase character building skills through weekly review of Character Count qualities, daily opportunities to practices skills, and monthly rewards i.e. parties, treasure chest rewards, as the group successfully accomplishes positive interaction. Our program is continuing to develop to meet the ever-changing needs of our community and to offer opportunities to children, so that each child is provided the skills to achieve educational, social, and physical success so that no child is left behind. YWCA of Roanoke Valley Child Care 5 4. Program Goals and Outcome Objectives: Please see attachment A 5. Outreach efforts A. United Way Funded Programs: Describe the methods used to reach the target population. How are clients recruited? How is the program publicized? • Outreach and Recruitment Efforts: Program information is disseminated through Salem, Roanoke County, and Roanoke City Schools. Fliers are given to Area Agencies, Shelters, Libraries, Health Care Agencies, PTA Parent Nights at local schools, Neighborhood meetings, and Area Businesses. • Program Publicity: Advertisements both paid and in-kind through radio, Neighbor Section in the Roanoke Times, Telephone and local paper ads, PSA, and television spots, when available. B. City of Roanoke Applicants: Describe the methods used to outreach to Roanoke City's mandated populations (See Attachment G for mandated populations). How are these mandated populations recruited? How is the program publicized to these mandated populations? • Fliers are sent home through the public school system. We have also worked with area agencies and shelters to provide sliding scale, scholarship or no-cost childcare, as families begin to recuperate and get on their feet financially. Local Child Protective Services, DRS, VIEW/TANF, Foster Care Agencies, and Local Neighborhood groups have been provided with information of the YWCA After-school and Camp-quest Programs. 6. Collaboration. A. United Way Funded Programs: What other organizations do you work with in implementing this program, and how does each linkage or collaborative effort help achieve desired client outcomes? Please limit your answers to programs with which you have written collaborative agreements Do not include programs that you refer clients to without a collaborative agreement. • TRUST /Rescue Mission /Interfaith Hospitality ~ The YWCA has agreed to provide transportation and services to children ages 4-12 through after-school and camp quest programming at little or no-cost to families, in order to provide opportunities for employment and financial recovery. • Family Services ~ A partnership has developed with the Family Service program, United with Youth, and the YWCA After-school program with the sole purpose of providing weekly mentors. Each child and mentor work on homework assignments, skill developments, and educational activities. • Department of Social Services ~ through this agency, we are able to provide families in the Roanoke Valley programming at reduced rates. Referrals are given through Social services and the YWCA spends the application process for acceptance. YWCA of Roanoke Valley Child Care 6 • SWVA Food Bank ~ through our partnership with the Southwest Virginia Food bank we are able to provide nutritional, quality snacks at minimal cost to the program. This allows us to allocate our funding to meet specific family needs. B. City of Roanoke Applicants: What Roanoke City departments and/or programs do you currently work with in implementing this program? For each department/program describe your working relationship in detail. • Roanoke City Schools ~ through teacher communication and Roanoke City School Administration updates on school problem areas, we are able to assist our participants in daily retention of subjects through repetition. • Department of Social Services ~ through this agency, we are able to provide families in the Roanoke Valley programming at reduced rates. Referrals are given through Social services and the YWCA spends the application process for acceptance • Roanoke City Schools Transportation ~ transportation is provided from area schools at no cost to program. This allows our vans to go to schools that our out of the service area. • VIEW /Food Stamp Employment Training ~ applicants in these programs, are qualified for financial assistance, as funding allows, in order to help in financial recovery and job placement. • Agencies listed above ~ as well as partnerships with agencies listed above. 7. Reuort of 2002 Outcomes. 2002 Outcome Ob'ectives 2002 Outcome Results Outcome Indicators Used • To provide parents with the • 120 parents were employed Parent Surveys opportunity to work receive during the hours of the job training, or attend program.(72%) Parent /Staff Conferences educational classes during • 37 parents were involved in job the hours of before and after- training programs (18%) Number of participants on school by providing an . 18 parents were taking the A-B honor roll obtained enriching program for their educational courses (7%) through copied report cards. children, which includes . 76% of our children maintained transportation to and from A-B honor roll, remaining 24% Percentage of children school. showed improvement in their participating in planned • To provide children ages 5- studies activities obtained through 12 years of age with the , . 63% of our families stated that attendance records. opportunity to increase their their child's study habits had knowledge through improved. Written observations by completion of daily • Interaction between peers employees assignmerrts. improved with 65% of our • To increase participant's children observed handling Interaction between Teachers knowledge by participating conflict ~ a positive way. and YWCA Employees. in fieldtrips, guest speakers, . Corrective Action reports and working on projects. (Discipline Write ups) dropped Behavior Action Plans • To increase participant's from 50% of children receiving knowledge of social skills write-ups to 22% receiving and positive peer interaction. action plans. YWCA of Roanoke Valley Child Care 7 8. How do these results mirror or differ from previous years results? How have you used the results to improve services/programs? How did these results change the lives of the clients? • Our goal is far all of the children participating in the After-school Program to receive high marks in school. Although we have a large population of our children receiving A-B honor roll, we still have 24-25% improving but still struggling with assignments. In 2002-03 with the help of United with Youth, a Family Services Program, we were able to add mentoring to the After-school program. This provided additional support to each child with the hopes that each child would feel successful in their daily assignments. Additional Computers, with educational software, were set up at each site. We also discovered that within the Roanoke City SOL requirements, students were still having problems with arithmetic, geography and social studies. With communication opened between schools and our sites, we were able to provide games and worksheets in order to help our children in these areas. • Socialization and peer interaction was observed to be improving this year. With less discipline reports and more positive resolution, we decided to implement Character Counts, a program that is in the school systems, as a way to reinforce positive behavior. • This will begin in January of 2003, with weekly charts showing aspects on the Character Counts characteristics and each child's accomplishments in developing these skills. • Parents were able to find and maintain employment at higher rates this year. This program hegan partnerships with other area Shelters in the hopes that by providing childcare at no-cost, parents could find employment and financially get on their feet. Once employment was established, childcare fees were then established. Through Parent surveys, we were able to show that our parents felt that they were able to work, attend trainings, and receive schooling without the worrying about their child. 9. Describe your organization's definition of a unit of service for this program. • Summer Camp ~ One ten hour day x number of days x number of unduplicated children • After-school ~ One four-hour session x number of days x number of unduplicated children • Before-school ~ One two hour session x number of days x number of unduplicated children • Mentoring Session ~ One one-hours session x number of days x number of children • Teacher Conference ~ One employee/teacher conference x number of meeting x number of unduplicated children • Case Assessment / Scholarship ~ One session on job plan x number of parents x number of days on assessment Equation = session x days x unduplicated children Number of days in the After-school program = 180 Number of days in camp-quest = 50 YWCA of Roanoke Valley Child Care g 10. Please provide the following information on units of services: Units of service Last Year Current Next Year 2004-OS 2001-02 Year 2003-04 UW Increase/ 2002-03 Programs Decrease only # of UNDUPLICATED clieirts 221 248 250 300 6% served # of units of service rovided 90275. 94575. 95060. 97000. 7% Cost of rogram 138,665.33 131,096.00 155,088.00 159,719.31 9% Cost erunit 1.53 1.38 1.63 1,64 4% 11. How many clients are currently on your waiting list? On average, how long do people wait for service? To which agencies or programs would you refer people, if you cannot serve them right away? • Clients on waiting list: The YWCA does not have a waiting list at this time. If a waiting list would occur, we would refer to other United Way Partner Agencies. A waiting list would only occur if we were to exceed our licensed number. • Referrals: There are times when a family needs is beyond our scope of services. At those times, we turn first to other area United Way Partner Agencies, with similar programming. 12. When did the staff and/or Board last engage in strategic planning for this program? List 2-3 critical issues and strategies you identified through your strategic planning process and your progress on each to date and which of these you are facing for the upcoming funding years 2003-2004 and 2004-2005.? • The Board of Directors last engaged in strategic planning in the fall of 2000. However, the current Executive Board as well as the Administration staff is currently enrolled in training to establish strategic direction for the future. • We are currently developing plans to change programming to include childcare for children 0-5 years of age, which would include evening and third shift childcare opportunities. We are also beginning plans for a capital campaign that would allow us to add more residential programming and partner with other agencies in house. • We have established annual fundraiser, which begins Apri123, 2003 13. Will funds requested through this application be used to directly leverage other sources of revenue? YES ^ NO ^ If yes, identify sources and amounts of revenue leveraged. Explain the situation fully. • Yes. The United Way funds will be used to directly leverage funds requested from Roanoke City Human Services, Thurman Foundation as well as fees collected, donations, and fundraisers. YWCA of Roanoke Valley Child Care 9 14. Describe the impact on program services if funding for this program was reduced or not approved. • Should the YWCA childcare programs lose funding or receive reductions in allocations for the upcoming year(s), our organization would need to scale down or close existing programs. This would limit the services that we could offer our families and would definitely change the low-ratios that we are currently able to offer our families. • In 2002-03, in order to meet needs, in spite of funding cuts, we cut hours and placed our Childcare Coordinator at a location, working as a Site Director on top of other duties. This has limited her availability to serve the families in her care in a timely fashion. • At this point, we would not have the flexibility to cut hours without drastically changing programs. • Our family structure is a very important factor in the childcare program and a statistic that bears review. Of the 75 children, who attend Camp-quest 2002, 40 children were from single parent households. The clients we serve are in need of safe, quality childcare at a cost that they can afford on single salaries. Additional funding cuts would limit scholarship assistance and possibly increase fees. 15. State the planned start-up date for the program's services/activities if funding is approved? • Programs are currently operating. This service is year-round with the exception of weekend, and a few national holidays. We provide 6 a.m. - 6p.m. care during snow days, school's out days, as well as the summer months. Our program operates daily from 6:00 a.m. -9:00 a.m. and 1:30 p.m. - 6:00 p.m. • We currently provide care to children ages 4 - 12 years of age and pick up at 5 Salem schools and 11 Roanoke city schools including two public preschools. • In 2003-04, we hope to be at a third location. We have the opportunity of partnering with a church in Roanoke County, which would allow us to service 4 Roanoke County schools. 16. List all personnel directly involved with the delivery of this program (now or to be hired), and the percentage of their time to be dedicated to the program. • Childcare Coordinator ~ 100% ~ full-time • Site Directors ~ 100% ~ one full-time • Center Assistant Directors ~ 100% ~ 2 part-time • Account Manager ~ 30% ~ part-time • Executive Director ~ 25% ~ Full-time • Maintenance ~ 30% ~ part-time YWCA of Roanoke Valley Child Care 10 17. If you are requesting more than a 5% increase over your last year's funding allocation you MUST explain in detail -why you need a larger increase, specific expenses to be covered, and how the additional increase will enhance and/or expand current services and desired client outcomes. If you are requesting funding to hire a new staff person, you MUST submit a detailed job description, a list of the position's duties, activities and projects, and expected salary. • The YWCA is requesting an 8% increase over last year's funding allocation (from $37,000. to $45,000.). This request is needed in order to meet the following needs: 1. The YWCA will open a new, Roanoke County site in the fall of 2003-04, which we will need to staff with two part-time childcare assistants. 2. The YWCA has partnered with two area emergency shelters in order to provide no-cost childcare during the before, after-school, and summer hours, in order for parents to be able to find employment, receive job training and/or schooling. To be able to offer this program assistance, we will need the above increase. 3. Maintenance and upkeep is necessary on the childcare vans. We provide transportation to and from 16 area schools. We also provide transportation to and from area shelters for qualified participants. This continues to put wear and tear on our vehicles. Monthly maintenance is required on 4 vans, in order to meet this need. Program Information continued: 18. Childcare Program Budget -You must provide a typed budget with the following information for each program. (Note: If applying for aone-time project, provide budget for that project only..) Add columns for each budget year (UWRV applicants only complete second ear re uest. Program Revenues Last Year's Actual July 01-02 Adjusted Current Yr. Budget July 02- 03 Neat Year's Budget July 03-04 Year 2 Request July 04-05 *Federal Fundin 12500.00 5,000.00 10000.00 10000.00 *State Funding -0- 2,000.00 2000.00 2500.00 Roanoke C' Fundin 4500.00 3000.00 10000.00 10000.00 Roanoke Coun Fundin -0- -0- 2500.00 2500.00 Salem Ci Fundin -0- -0- 2500.00 2500.00 Crai County Fundin -0- -0- -0- -0- Botetouri Coun Fundin -0- -0- -0- -0- UWRV Fundin 44,000 37,000 40,000.00 43,000.00 UWRV Donor Desi 1428.66 2100.00 2100.00 2100.00 Other United W s -0- -0- -0- -0- *Foundations/Granis 5000.00 5000.00 5000.00 5000.00 Membershi Dues ~ 1936.67 1921.00 2400.00 2800.00 Fees for Services 65000.00 65000.00 66750.00 66706.31 Sales to Public/Contract Services -0- 1800.00 2200.00 2700.00 Fundtaisin Events/Self Support -0- 2500.00 3500.00 3500.00 Contributions/Donations 3100.00 4500.00 4825.00 5100.00 Interest 8c Investment Income 1200.00 1275.00 1313.00 1313.00 *Other -0- -0- -0- -0- Total Revenue 138,665.33 131,096.00 155088.00 159719.31 P ram E uses: Total S 8c Wa es 72.577.61 69096.00 79529.81 81821.00 Payroll Taxes 5800.00 5100.00 5400.00 6200.00 F ' e Benefits 6200.00 5876.91 6500.00 6800.00 Consultant/Contracted Services 4144.44 4100.00 4200.00 4200.00 Audit E rases 750.00 750.00 850.00 850.00 Rent and Utilities 9768.45 9700.00 9700.00 9700.00 Fa ' ' Mainenance/Insurance 8464.48 8500.00 8600.00 8748.31 ent!Purchase/Maintenance 1786.12 1800.00 1800.00 1800.00 Su lies 7497.78 7200.00 8000.0(1 8500.00 Tel hone/Fax 2401.77 2100.00 2100.00 2100.00 Posta e/Shi in 500.00 500.00 500.00 500.00 lications 500.00 500.00 500.00 500.00 T Conferences 275.00 500.00 1000.00 1000.00 Travel 500.00 500.00 1000.00 1000.00 Direct Assistance to Clients** Miscellaneous 13,000.00 1499.68 12000.00 1373.09 21,408.19 1500.00 23,000.00 1500.00 Other (Describe) 3000.00 1500.00 1500.00 1500.00 Total E rase 138,665.33 131096.00 155088.00 159719.31 Difference ~.~ n-~--•- -• -0- -0- -0- -0- - acuuixrsmp AssisTance ~ as the economy has continued to change, our families has needed more assistance in order to provide care and meet daily needs. ** 19. Please provide a budget narrative for each line item. Salary /Wages/ Payroll Taxes /Fringe Benefits ~ Please review #16 of application for percentages. Childcare Coordinator -Full-time salary $23,000.00; Childcare Site Directors ~ $10.00 an hour ~ Full- timepositions; Childcare Assistants ~ Part time ~ $8.50 an hour; One part time childcare assistant $8.50 an hour x 35 hours a week. ConsultarrtlContracted Services ~ Percentage of contracted services is assigned to each program. Audit Expenses ~ Percentage of the annual audit is assigned to each program. Rent / Utilities ~ Utilities are determined by building use and percentage of utilities used to run programs. Facility Maintenance /Insurance -~-determined by repairs, cleaning purchases, and set insurance rates. Equipment Purchase / Supplies ~ This program has cut back each year on supplies purchased. We are in need of updating equipment, software, games, and craft material Telephone / Fax ~ Each program documents calls and faxes sent by program. Postage /Shipping /Printing / Publications ~ This is determined through amount of program literature produced and mailed out each year. Training / Conferences ~ Certifications, Licensing Requirements Travel ~ Allocation set aside for reimbursement of personal car use for programmatic purposes. Direct Assistance to Clients ~ Allocation set aside for scholarship assistance Miscellaneous / Other ~ Emergency funds Prosram Revenue: Federal and State Funding ~ % of funding received for children programming Roanoke City ~ Projected amount received from funding request based on new priorities. United Way ~ Projected amount received through funding application Foundations ~ Projected amounts received through applications. (Thurman Foundation, Foundation Roanoke Valley) Fees /membership dues ~ Amount collected and percentage of YWCA membership dues. Sales to public /Contract Services ~ space reirtal and contract agreements with local agencies and businesses. Fundraising Events ~ The YWCA has developed two annual fundraisers. Percentages go to each of our four main programs Catrtributions ! Donations ~ Donations and Contributions which are restricted to this program Interest / Investment ~ Perceiage of Investment Portfolio given to each program. YWCA of Roanoke Valley Child Care ~ Attachment A 1. Program Goals and Outcome nhiectivec~ Program Goal Outcome Objectives Activities Staff/ Volunteers Outcome Indicators Bud et To provide 1. Participants have During the school The YWCA Baseline of 25% parent's with the improved year -our program childcare employment opportunity to opportunities to stay begins at 6:00 a.m. program has status. work, receive employed or with morning two staff job training, or improve snack, indoor members at Assessment of attend employment status activities, each site. employment educational homework or test The YWCA training and job classes during 2.Non-working review, and Childcare search. the hours of Pareirts are able to transportation to Coordinator before and after find and maintain school. is responsible Irrteraction school and employment. After-school, each for collecting between during non- participant is picked surveys and parents and school periods 3. Participants stay up from school, collecting employees by offering in study programs given snack, records. families low and performance provided homework cost, quality, improves. assistance, and The YWCA safe, and scheduled activities. has two enriching 4. Recipients are Non-school days volunteers childcare. able to receive include all-day who help financial assistance activities from Gam review - 6pm records. Parent Surveys Extended Care for families attending trainin s To provide 1.Children, ages 1.Daily homework, Each site has 50% children safe, 41/2 -12 years of tutoring time for two YWCA Report Cards quality and age participate in participant's in employees. enriching opportunities to order to complete Observation childcare before increase knowledge required school Volunteers Charts and after school through daily assignments. are used for and during non- assignments in a 2.Weekly Mentoring Homework school periods supervised, low- mentoring sessions, each week. Chart by providing ratio, daily with High-school low cost to homework Students, to work Parent Surveys parerrts wha assignments. on trouble subjects. work, attend 2. Children attitude 3. Daily review of Interaction with schooling or job towards school SOL topics covered teachers training. improves in school through computer games, worksheets, and program activities. YWCA of Roanoke Valley Child Care ~ Attachment A Program goals and objectives continued: Program Goal Outcome Ob'ectives Activities Staff/ Volunteers Outcome Indicators Bud et To provide 1.Participant Scheduled Each site Monthly 25% children increase fieldtrips are has two Character safe, quality knowledge by planned YWCA Count and participating throughout the employees. Charts enriching in fieldtrips, year. We childcare listening to attend Childcare Weekly before and guest museums, Coordinator Observations after school speakers, and libraries, tour plans by and during working on local weekly employees non-school weekly businesses, lessons for periods by projects. public services each site to Interaction providing 2. Participants organizations implement. between low cost to increase as well as fun parents and parents who knowledge of i.e. skating, Volunteers employees work, attend social skills & bowling, are used as schooling or positive peer opportunities. Guest Interaction job training interaction. Speakers. between 3. Participants Weekly employees increase activities Program and teachers knowledge of include Parents are value placed lessons that used as Parent on citizenship work with chaperones. Survey's through Character participation Counts, which Corrective in Character is taught in the Action Plans Count schools. Activities Summer activities include community building projects such as art projects for with elderly & park clean-u Attachment B -Beneficiary Data A~encv: YWCA of Roanoke Valley Prn~rram~ C'.hilrlrarP Please list the unduplicated number and percent of clients served durin 2002 or 2001-02. Location No.5erved of Total Clients Roanoke Cit Residents 124 50% Roanoke Coun Residents 45 18% Botetourt Coun Residents -0- Salem Cit Residents 79 32% Crai County Residents -0- Other -0- Total 248 100% Ase and Sea: Enter the unduplicated number of males and females served in each age category. if age groups differ from your records, please estimate numbers for the sate ories listed Male 20 5 years and under Female 32 Male 79 6 through 18 years Female 91 Male 9 19 through 54 Female 11 Male 0 55 years and older Female 0 Unknown Total 248 248 Ethnic/Racial Status African American 97 39% Asian 15 7% His anic 10 4% Native American 0 0 White 75 30% Other 52 20% Total 248 100% Income Grou $0 - $10,999 66 27% $11,000 - $29,999 130 52% $30,000 -Over 25 10% No Income iven 27 11 Total 248 100% 16 Attachment B -Beneficiary Data Continued Partner Agency: YWCA of Roanoke Valley Program: Childcare If available, list b em Toyer the number of undu licated clients served. Em to er Number of Clients Served ANC Coal 3 Acme Business Machines 6 Allstate 4 American Fre' twa s 2 As lundh l Balzer & Associates 4 Be and Chevrolet g Blue Ri a Behavioral 2 Blue Ri a Tile g Brown and Son To 1 CCI l Carilion Health Care 6 Carron Tires 2 Chase Staffs 2 Coca Cola 4 Com uter Sales l Court Communi Corrections 1 David Alexander Salon 2 De artment of Juvenile Justice 4 De artment of Veteran Affairs g De aul Famil Services 2 az America 6 Fli Densmore, Morse, and Jessee 5 First Union Bank 2 First Citizens Bank Z Friendshi Manor 1 Foot Levelers l GE 1 Gold Oral S e 2 Hanover Direct g Home Sho Network 10 Hotel Roanoke 3 In Mcneil 2 J&K Frozen Foods 9 John Hancock Steel g Lewis Gale Hos ital 10 Man ower 9 Mick or Mack 1 Norfolk Southern 1 Prima Care Associates 2 RR Donnell 4 Roanoke Ci Police De artment 1 Roanoke Ci 1 Roanoke Coun sheriff 1 Roanoke Coll e 2 Rowe Furniture 2 Roanoke Memorial Hos ital 9 Sam Moore Furniture 4 TAP Headstart 4 17 Attachments Scholarships Childcare Fees for the Valley YWCA answers of need YWCA of Roanoke Valley Childcare Application Programs: Before and After school Camp Quest Other Funding Sources • CSCG - $12,000.00 ($8,000 Federal, $4,000 State) -pending • Roanoke City - $10,000.00 -pending • Salem - $2,500.00 -pending • United Way of Roanoke Valley - $45,000.00 -pending • Thurman Foundation - $10,000.00 -pending • Best Buy Children's Foundation - $5,000.00 -pending Please clarify your statement of need, using local statistics that substantiate your program's services. • Our statement of need, "Our Valley is no longer a traditional community of stay- at-home mothers supported solely by working dads. With workplace restructuring, the economic environment, and altered family status, we must look for new solutions. • Our Answer: The YWCA childcare programs provide quality youth programming at affordable prices. We offer educational and personal growth elements to our participants -enriching their before-school, after-school, and summertime hours. 1. According to the statistics received by the Salem City, Roanoke City, and Roanoke County schools superintendent office there is an amount of children, guesstimated to be around 35%, who still head home after school to an unsupervised home. Due to the lack of data at this time, this was a guesstimate. 2. According to the United States Census Bureau, Roanoke County currently has 1,595 with children under the age of 18 in single parent households. 3. According to the 2002 Fiscal Medicaid report, Roanoke County has 1032-1993 children in need of Medicaid services. This figure is determined by poverty levels at 133%. 4. According to Family Services and Salem City Schools, data does show that by the time children enroll Middle-school, over 65% of children go home alone. Although percentage is lower for children in K-2"d grade, percentage of children who are without supervision does rise from 3`d grade on. Again elementary information on a local level is guesstimated due to lack of documented data. Due to these areas, which indicate the need for affordable childcare in the Valley, the YWCA of Roanoke Valley is currently developing plans to open a Roanoke County site. We have begun preliminary discussions with Cave Spring United Methodist to open a location that serves children enrolled in the Roanoke County school system. After School Fees In the Roanoke Valley As of 4/7/03 CHILDCARE FEES Included in fee Localities Served Childcare Network 65 per child ~ combo Breakfast before 7:00 5 schools in 989-3459 60 sibling discount Transportation Roanoke County 60 per child ~ A.S. Raleigh &Grandin 55 siblin discount Court Child's World After school $58.00 first Transportation Roanoke County 344-4901 child /sibling discount if Snack full time Homework, activities $66.00 combo No Breakfast $5.00 off each child Country Bear After school Transportation Roanoke County 774-2547 $58.00 Snack Sibling Homework 10% of the oldest Activities Evelyn's Home Before & After Aftemoon snack School bus Away From Home $52.00 No Transportation Stops for Raliegh, 344-7354 After Activities in p.m. Wasena, Virginia $46.00 / $10.00 for No Morning snacks Heights, Grandin sibling Homework Roanoke County - Must have transportation Honey Tree Combo - $68.00 per Transportation Serves the Valley 344-4543 child / 5% for 2"d child / Aftemoon snack '/ for 3`d 6:15a.m. - 6:00 pm. $59.00 after school only Breakfast & Lunch early dismissal - Served on school's school's out ~ $10.00 out extra for whole day National Accrediation Shining Stars $63.00 Combo Transportation Serves Roanoke 265-4455 $53.50 After school Snack City; Mountview, and $5.00 sibling discount Homework Burlington 25.00 registration Activities $8.00 school's out ASK $43.00 wk After school Only Roanoke County 857-5035 $29.00 3 days Snack Provided 12 schools served / in 8 YMCA -Magic $50.00 for both No transportation Roanoke City Place $40.00 - afterschool Snack Provided Salem City 342-2332 Homework Activities YWCA $40.00 After school Breakfast Served Roanoke County 345-9922 $15.00 Before School Transportation to and Roanoke City $50.00 Combination from school Salem City Mentoring, Homework Activities 6:00 - 6:00 O ~ C .~ . ~ a a~i o ~ .° `~ c j~L ¢' c ,x :~ c o ~, o ~ P4 v °' O ~ Q a~ d ~ ~. ~~C U ~ N O ~ oU N a ~ a~i o o°voi o °0 0 0 0 0 000 .~ ~,~ o v~ ,~ ~ o 0 0 0 0 0 000 ~ O O pN ~ d' " NAM \p ~ ~ ' ° O O ~ O O 0 0~0~ i C O U ~' a O E"~ f/2 ¢ Q! 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O ~' a A as ~ .~ w w ~ a ^c., W ~ ~ ~. ~ a ,~ 00 ~ ~ V y ~ O 3 Na Attachments Childcare Documentation: Weekly Assignments Character Counts Parent Agreements Behavior Charts ~a ~° a ~ o ~ o~ ~ ~~~ ~U .~ V .~ 3 a~ x a~ ai c~ z H z b U 0 .~ U H V] E"~ ,~ i I .~ O U ....~ ~ ;~ ~ ~ : . ~ ~ , x ~ ~ W ~ v~ r~ ~ c 4- c R a~ U .~ a O Z ~i b .~ YWCA Child Care Parent Survey Attachment E Program Year: Site: Central Salem The YWCA childcare program is preparing some end of the year reports on the childcare programs. We need your help in assessing the quality care your child is receiving while attending our programs. PLEASE take a few minutes and fill out this survey. Your timely response is very important as we are planning future activities. Thank yout 1. What is your child's age? (Please circle an age group) 5-7 8-10 11-12 2. Please check the yearly family income? _ 0-$4,999 _ $5,0009,999 _ $10,000-$14,999 _ $15,00024,999 _ $25,000-$49,999 _$50,000+ 3. Ethnic/ Racial Status -CAUCASIAN _AFRICAN-AMERICAN -HISPANIC/LATINO _ NATIVE AMERICAN -ASIAN AMERICAN _MULTI-RACIAL 4. Are you: _ Employed _ Going to School _Unemployed _ Enrolled in Vocational Training 5. a) Is this your child's first time participating in the YWCA child care program? _ Yes _ No b) If no, How long has your child attended the YWCA program? c) What program has your child participated in? -Before/After School Connection _ Camp Quest _ Swim Classes _ Wonder Starr -Water Safety Program 8. ff this is your first YWCA childcare experience -what led you to this program? _ Encouraged by another YWCA family _ Received information about the program - Location of child care site _ Member at the YWCA of Roanoke Valley Other: 7. During the application process, Please indicate whether you agree or disagree with the following statements: (Please mark the appropriate column) StronglyAgree/Agree/Disagree/Strongly Disagree I received clear information by the staff? I received enough information about the program? The program schedule meets my childcare needs? The quality of client /staff interaction was excellent? Comments: 8. During the daily program, I would rate the special concern, the staff, shows for my child's well being? Excellent Good Fair Poor Comments: 9. In the following areas, Please indicate whether you agree or disagree with the following statements: (Please mark the appropriate column) Strongly Agree/Agree/Disagree/Strongly Disagree My child receives help with homework? My child's study habits have improved? My child receives help preparing for class? Comments: YWCA of Roanoke Valley Parent Survey -Attachment ~ 10. To what degree do you think the YWCA's child care programs help your son or daughter learn how to get along with other children? Has helped a great deal/somewhat/not at all Comments: 11. How has the YWCA program affected how your child feels about him or herself ? Has helped a great deal/ somewhat/ not at all Please Describe: Has your child benefited from the YWCA child care program? Yes my child has benefited/ somewhat/not at all Please Explain: 12. In what ways would your life be affected if you did not have, Child qre through the YWCA, for you child/children? 13. Did you receive a YWCA scholarship? Yes No If yes, how much assistance did you receive? 14. Overall, How would you rate the quality of childcare provided by this program? Excellent Good Fair Poor Comments: 15. What changes would you like to see in the YWCA childcare program? `** Develop a plan and timetable for administering the revised survay to parents: The YWCA childcare program is planning to administer this survey within the first month that the child is enrolled in the program. The survey will be administered again during the first of the year and followed with one more handout at the end of the year. YWCA of Roanoke Valley Child Care Available Programs Fee Schedule and Description Attachment F The YWCA of Roanoke Valley currently offers a variety of childcare programs. The childcare centers itself a round the After-School Connection and the Summer Camp-Quest with options attached to each of these programs. After-School Connection: This program is offered 5 days a week with the option to attend the Before-School program. There is also the option of our School's-Out day program and Holiday Camps. We offer homework time, snack, and planned activities. Our activities include Gym Games, Arts & Crafts, Movies, Cooking Experience, Educational Speakers and planned field trips. These programs are offered at three area locations. Our locations, fees and hours are listed below. Roanoke City Salem City YWCA Central Location YWCA/First United Methodist 605 First Street 125 West Main Street Roanoke, VA 24016 Salem, VA 24153 Program: After School Before-School School's Out Hours: 2:OOp.m. - 6:OOp.m. 6:OOa.m. - 9:OOa.m. 7:OOa.m. - 6:OOp.m. Fees per child: $40.00 a week $15.00 a week Additional $8.00 per day attached to wkly fee Additional Fees: $35.00 per child - $25.00 of which may be waived with volunteer time. Field trips are paid at the time of the activity. The fees are the same for all three locations. • Camo Ouest: This program is offered during the summer vacation. We are able to offer this camp at our three after-school locations. Our staff plans activities through out the day - 5 days a week. The cost is $70.00 for the first child and $60.00 for each additional child. There is a registration fee of $35.00 dollars and an activity fee of $75.00 per child. The activity fee covers a summer full of fieldtrips and activities. • Holiday Camp - is based on a consecutive group of days that the children are out of school. The cost for this camp is $40.00 a week plus $8.00 each day your child attends or $16.00 a day. The cost is decided on the cheapest expense per family. Example of camps: Christmas Camp, Spring Break • Parent's Night Out -This is a program scheduled for once a month and is offered to give parent's a night off. The hours of operation are 6:OOp.m. -10:00p.m. Our staffplans activities through out the evening. The cost is $5.00 per child, which may change based on any additional field trips planned. Employment Review and Status Scholarship (Partial J Full) Assistance Parent Agreement Attachment G I, understand that my requirements for receiving scholarship assistance for enrollment in the YWCA Childcare Program include (if Applicable): • Conduct a job search • Obtain, Maintain Employment • If needed, participate in Job Readiness Curriculum • Maintain an Accurate Level of Job Performance. I, understand that failure to meet these obligations, without sufficient documentation of effort to complete these requirements, could lead to my dismissal from financial Assistance. I understand that communication with the Childcare Coordinator is essential in order to avoid this process. Date of Entrance: Date of Three month Review: Signature of Applicant: Area of Focus Yes/ No /Date of Accom lishment Steps Toward Goal Participate in Job Readiness Program Conduct Job Search Obtain a Job Maintain Em to ment Maintain level of job erformance Begin making payments on services Employment Information: Employer: YWCA Staff Comments: Start Date: Date: Referrals: Character Counts Agreement for each child Attachment H I, promise to work at each of the six Character Counts characteristics. Iknow that there will be days that this will be hard for me to do, but I promise to at least try to complete each step. Trustworthiness Respect Don't deceive, cheat or Treat others with respect. steal. Follow the Golden Rule. Be reliable ~ do what Be tolerant of differences. You say you will do Use good manners, not Have courage to do the bad language. Right thing. Be considerate of the Build a good reputation. feelings of others. Be loyal ~ stand by your Don't threaten, hit, or hurt Family, friends and country. anyone. Deal peacefully with anger, insults and disagreements. Caring Be kind. Be compassionate and show you care. Express gratitude. Forgive Others. Help people in need. Citizenship Do you share to make your school and community better. Cooperate Stay informed; ask questions Respect Authority Be a good neighbor Obey laws and rules Respect Authority Protect the environment. Child's Signature I, (Parent's Name) (Child's Name) daycare. Fairness Play by the rules. Be open-minded; listen to others Don't take advantage of others. Don't blame others carelessly Responsibility Do what you are supposed to do. Persevere: Keep trying! Always do your best. Use self-control. Be self-disciplined. Think before you act consider the consequences. Be accountable for your choices. Date will do my part to help my child develop each skill by reinforcing knowledge gained at Parent Signature Date Weekly Character Counts Chart Attachment H - 2 Students Name: Dates: Daily Accomplishments of skills ~ through staff observations and peer interaction Da s of Week Trustworthiness Re ect Fairness Cann Citizenshi Res onsibilit MONDAY Comments Staff Initial TUESDAY Comments Staff Initial WEDNESDAY Comments Staff Initial THURSDAY Comments Staff Initial FRIDAY Comments Staff Initial Observations: .~ Fr it 0 .~ ti ,iy U M O M o, N 00 N r H ~o N N N N N N N O N O~ .~ 00 ..w r ..i M N 0 a r ~o M N rl ~. o ~ ~ ~ o ~ ~ w ~o A~ a ~ •~ d , ~ ri x r~ r v CSC 3 it ~ "O v .., v O n~ Q' ~ bD f# ~ RI W ~ I~+ ~ a ~ ~ i.i i+ 0 W O h % w ~ •O ~ ~~x "~" '~ U ~ ~ ~~aav3 z v~ • • • • O ~ ~ ~ O ~o ~~ 0~~~ ~ ~,~ ~,a W ~~ ~~av~w x • • . • ~ ~ ~ ~ ~ ~ ~ w ~"~ ~ ~ ~ O p ~ +'' O fl ~ ~ ~ ~ ~ ' .~ ~ .. V O 0 MM t+H ~ , ~ b d x x ~ ~ ~ a -~ ~ ~ ~ `~ W ~, ~ ~ ~ ~ o ~ ~ ~ ~ 3 ~ ~ ~ ~.~ ~ = °+~' ~ p q z y ~ o a as a ~ ~, ~, ~ ~ a, ; r a .a a~ ~aaH ~ ~