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HomeMy WebLinkAbout5/27/2003 - RegularWorking Document -Subject to Revision Roanoke County Board of Supervisors Agenda May 27, 2003 Good afternoon and welcome to our meeting for May 27, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:00 p.m. 2. Invocation: Father Joe Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS None C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS None D. BRIEFINGS 1. Briefing regarding the donation of a surplus Roanoke County well lot to Habitat for Humanity. (Elmer C. Hodge, County Administrator; Karen Mason, Executive Director and Geraldine Barber, Vice-President, Habitat for Humanity) 1 Briefing presented by Mr. Hodge, Ms. Barber, Ms. Mason, and David Camper, President 2. Presentation from Southeast Rural Community Assistance Project. (Mary Terry, Executive Director) Briefing presented by Ms. Terry and Russell Rice, Planner E. NEW BUSINESS 1. Request for a pledge of support to the Campaign for Fair Airfares currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission. (Elmer Hodge, County Administrator; Beth Doughty, Executive Director, Roanoke Regional Chamber of Commerce) A-052703-1 JBC motion to approve staff recommendation (pledge support of Roanoke County) URC 2. Request to approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve transition plan between Roanoke County, Hidden Valley Youth Sports Association, and the Cave Spring Recreation Foundation to allow the recreation clubs to split when the terms of the agreement are met. (Pete Haislip, Director of Parks, Recreation and Tourism) A-052703-2 HOM motion to approve staff recommendation (approve agreement and authorize P&R to execute agreement when terms are met) URC 3. Request to adopt a resolution in support of the Virginia Department of Transportation Secondary Road Project 0651-080-305, C-501, Mountain View Road (Route 651), Vinton Magisterial District. (Arnold Covey, Director of Community Development) R-052703-3 MWA motion to adopt resolution URC 2 F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. JPM motion to approve 1St readings 2"a readings and public hearings - 6/24/03 URC 1. First reading of ordinance to obtain a Special Use Permit to operate a private kennel on 2.21 acres, located at 1459 Mountain Heights Drive, Catawba Magisterial District, upon the petition of Randy Grisso. 2. First reading of ordinance to rezone 3.6 acres from R-1 Low Density Residential and I-1 Conditional Industrial District to C-2 General Office District to construct and operate ahotel/motel/motor lodge located at 7944 Plantation Road and 8008 Plantation Road, Hollins Magisterial District upon the petition of Hollins Hospitality, LLC. 3. First reading of ordinance to amend the 1998 Roanoke County Community Plan as it pertains to policies for Route 460 West Design Guidelines in the Catawba Magisterial District upon the petition of the Roanoke County Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing and approving execution of a lease agreement with NewPipe, Incorporated, for office space in the Salem Bank and Trust Building, 220 East Main Street, Salem, Virginia. (Anne Marie Green, Director of General Services) JPM motion to approve 1St reading 2na reading - 6/10/03 URC 2. First reading of an ordinance authorizing the quitclaim and release of an existing 20 ft. waterline easement within the proposed right-of-way of Matisse Lane (Plat Book 19, Page 122), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) HOM motion to approve 1St reading 2na reading - 6/10/03 URC 3 3. First reading of an ordinance authorizing the acquisition and acceptance of drainage easements for industrial access road project in Valley Gateway, Vinton Magisterial District. (George Simpson, Assistant Director of Community Development) 0-052703-4 MWA motion to adopt ordinance and waive 2"d reading URC H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the vacation, quit-claim and release of an unused portion of a 20' waterline easement and a portion of a 15' sanitary sewer easement and to accept in exchange a relocated new variable width sanitary sewer easement across property owned by Lewis- Gibbs Corporation, Tax Map. No. 27.13-4-2, Hollins Magisterial District. (Arnold Covey, Director of Community Development) 0-052703-5 RCF motion to adopt ordinance URC 2. Second reading of an ordinance to vacate, quit-claim and release two certain portions of a 25' public drainage easement crossing the property of James R. Walker of Roanoke, LLC and to accept in exchange a relocated new 25' public drainage easement, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) 0-052703-6 HOM motion to adopt ordinance URC SECOND READING AND ADOPTION OF PROPOSED BUDGET 1. Resolution adopting the fiscal year 2003-2004 budget, including the fiscal year 2004-2008 Capital Improvement Plan, for Roanoke County, Virginia. (Brent Robertson, Budget Director) R-052703-7 JPM motion to adopt ordinance URC 2. Second reading of ordinance appropriating the funds for the fiscal year 2003- 2004 budget. (Brent Robertson, Budget Director) 4 0-052703-8 JPM motion to adopt ordinance URC J. APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) 2. Clean Valley Council HOM nominated Dennis "Chip" Harris and Lee B. Eddy, Board Liaison, to serve additional two-year terms which will expire on June 30, 2005. 3. Commission for Senior and Challenged Citizens (Appointed by District) 4. Library Board (Appointed by District) JPM nominated Sheryl Ricci, Windsor Hills Magisterial District, to fill the unexpired term of David Smith. This four-year term will expire December 31, 2003. 5. Parks, Recreation and Tourism Advisory Commission (Appointed by District) MWA nominated Roger Falls, Vinton Magisterial District, to serve an additional three-year term which will expire June 30, 2006. 6. Roanoke Valley-Alleghany Regional Commission 7. Roanoke Valley Convention and Visitors Bureau Board of Directors 8. Virginia Western Community College Board JPM expressed an interest in serving in this position. K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-052703-9 HOM motion to adopt consent resolution URC 5 1. Approval of minutes -May 13, 2003 2. Request from Schools for appropriation of dual enrollment funds in the amount of $6,733 A-052703-9.a 3. Resolution of appreciation upon the retirement of Lillie J. Kessinger, Social Services Department, after thirty years of service R-052703-9.b 4. Request to amend the Constitution and By-Laws for the Roanoke County Public Safety Volunteer Benefits Board of Trustees A-052703-9.c 5. Request to approve donation of Police Department vehicle to the Town of Pulaski A-052703-9.d 6. Request to accept donation of a right-of-way from Michael S. Harless and Deborah W. Harless (Tax Map No. 54.04-07-26), Catawba Magisterial District A-052703-9.e 7. Request to accept donation of a right-of-way from Clarice D. Hartwell (Tax Map No. 54.04-07-27), Catawba Magisterial District A-052703-9.f 8. Request to accept donation of a deed of easement from Guy N. Walters, Sr. and Ina C. Walters (Tax Map No. 54.04-07-22), Catawba Magisterial District A-052703-9.g L. REQUESTS FOR WORK SESSIONS None M. REQUESTS FOR PUBLIC HEARINGS None N. CITIZENS' COMMENTS AND COMMUNICATIONS 6 Ms. Barbara Duerk spoke in support of Mountain View Road improvements which will include bicycle paths. Ms. Michele Morgan spoke regarding concerns about the potential lighting of sports fields at Hidden Valley High School. O. REPORTS JPM motion to receive and file the following reports URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Accounts Paid -April 2003 P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely eminent domain proceedings, Chambers drainage easement. At 4:32 p.m., JPM moved to go into closed meeting following work session URC Closed session held from 6:40 p.m. until 6:51 p.m. Q. WORK SESSION (4th Floor Conference Room) - 4:30 P.M. 1. Demonstration of voting machines. (Diane Henson, Registrar) Work session held from 4:45 p.m. until 5:25 p.m. Presented by Ms. Henson and Kimberly Shoop and Debbie Alaveri, representatives from WinVote 2. Discussion of proposed amendments to the Roanoke County Zoning Ordinance 30-93, Signs. (Janet Scheid, Chief Planner; David Holladay, Planner) Work session held from 5:31 p.m. until 6:30 p.m. Presented by Ms. Scheid and Mr. Holladay 7 The following representatives from the sign industry spoke at the meeting: John G. "Chip" Dicks, Attorney; Bill Lodzinski, Lamar Outdoor Advertising. Don Witt, representative from the Roanoke County Planning Commission, also spoke. EVENING SESSION R. CERTIFICATION RESOLUTION R-052703-10 JPM motion to adopt resolution at 7:02 p.m. URC S. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to William Byrd High School Cheerleading Competition Team for winning the Group AA State Cheerleading Championship R-052703-11 HOM motion to adopt resolution URC 2. Resolution of congratulations to students at Burton Technology Center for winning the Virginia Skills USA Vocational Industrial Clubs of America, Inc. (VICA) awards R-052703-12 RCF motion to adopt resolution URC T. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) HOM motion to approve 1St reading 2na reading - 6110103 URC 8 U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone .67 acres from C-1 Office District to C- 2General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District, upon the petition of Windsor House, Inc. (Janet Scheid, Chief Planner) Withdrawn at the request of the petitioner Chairman McNamara confirmed that this matter has been withdrawn at the request of the petitioner 2. Second reading of an ordinance to rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District, upon the petition of Balzer & Associates, Inc. (Janet Scheid, Chief Planner) Withdrawn at the request of the petitioner Chairman McNamara confirmed that this matter has been withdrawn at the request of the petitioner 3. Second reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-93 Signs upon the petition of the Roanoke County Planning Commission. (Janet Scheid, Chief Planner) Postponed from April 22, 2003 by the Planning Commission Roger Holnback, Robert Hunt, and Kristin Peckman spoke in support of the proposed revisions to the sign ordinance. Mary Zirkle submitted a written letter in support of the proposed revisions. John G. "Chip" Dicks, Attorney for the sign industry, spoke regarding several issues which the sign industry would like to see addressed prior to adopting revisions to the ordinance. JPM motion to postpone action until June 24, 2003 and to schedule an additional work session to discuss the matter further on June 10, 2003. URC 4. Second reading of an ordinance to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District, upon the petition of Lighthouse Church of the Brethren. (Janet Scheid, Chief Planner) 0-052703-13 HOM motion to adopt ordinance URC 9 5. Second reading of an ordinance to rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District with conditions in order to .construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District, upon the petition of Development & Design, LLC. (Janet Scheid, Chief Planner) 0-052703-14 MWA motion to adopt resolution with conditions URC V. CITIZENS' COMMENTS AND COMMUNICATIONS None W. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: (1) He reported that on May 10 a special election was held and he congratulated Brandon Bell for receiving the nomination. He stated that something was terribly wrong, however; "we forgot the people". He indicated that from the beginning he had declared that the process was flawed and he vowed to make this statement, win or lose. He stated that a 1 % turnout cannot occur in any election, regardless of the winner. He encouraged citizens to exercise their right to vote. He indicated that some may joke, but they do not understand the blood, sweat and tears which go into running for a state office. He emphasized that voting is a privilege in this country, and he congratulated the four other candidates who participated in this race and spoke of the difficulties in covering five large areas during the campaign. Supervisor Minnix: (1) He stated that the process of refining ordinances is a difficult task, and he applauded Janet Scheid, Chief Planner, for doing a difficult job exceedingly well. He suggested that the Board provide greater input to staff, in the future, in order to provide clearer direction from the Board. Supervisor Altizer: (1) He indicated that he was very fortunate in the last two weeks to have attended the Police Officers Memorial Service and the National EMS Memorial Service. He met family members of individuals who died in the twin towers tragedy. He asked citizens to let all police officers and EMS personnel know how much they are appreciated, and to understand that these individuals may someday make the ultimate sacrifice for the citizens of Roanoke County. Supervisor Flora: (1) He stated that although he was on vacation and unable to attend the last meeting, his thoughts were with the Board the entire time they were in session. 10 Supervisor McNamara: (1) He reminded Supervisor Flora that the meetings are webcast and that he could have viewed the meeting live. X. ADJOURNMENT JPM adjourned the meeting at 8:22 p.m. 11 Roanoke County Board of Supervisors Agenda May 27, 2003 Good afternoon and welcome to our meeting for May 27, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Father Joe Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing regarding the donation of a surplus Roanoke County well lot to Habitat for Humanity. (Elmer C. Hodge, County Administrator; Karen Mason, Executive Director and Geraldine Barber, Vice-President, Habitat for Humanity) 2. Presentation from Southeast Rural Community Assistance Project. (Mary Terry, Executive Director) 1 E. NEW BUSINESS 1. Request for a pledge of support to the Campaign for Fair Airfares currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission. (Elmer Hodge, County Administrator; Beth Doughty, Executive Director, Roanoke Regional Chamber of Commerce) 2. Request to approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve transition plan between Roanoke County, Hidden Valley Youth Sports Association, and the Cave Spring Recreation Foundation to allow the recreation clubs to split when the terms of the agreement are met. (Pete Haislip, Director of Parks, Recreation and Tourism) 3. Request to adopt a resolution in support of the Virginia Department of Transportation Secondary Road Project 0651-080-305, C-501, Mountain View Road (Route 651), Vinton Magisterial District. (Arnold Covey, Director of Community Development) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to obtain a Special Use Permit to operate a private kennel on 2.21 acres, located at 1459 Mountain Heights Drive, Catawba Magisterial District, upon the petition of Randy Grisso. 2. First reading of ordinance to rezone 3.6 acres from R-1 Low Density Residential and I-1 Conditional Industrial District to C-2 General Office District to construct and operate ahotel/motel/motor lodge located at 7944 Plantation Road and 8008 Plantation Road, Hollins Magisterial District upon the petition of Hollins Hospitality, LLC. 3. First reading of ordinance to amend the 1998 Roanoke County Community Plan as it pertains to policies for Route 460 West Design Guidelines in the Catawba Magisterial District upon the petition of the Roanoke County Planning Commission. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing and approving execution of a lease agreement with NewPipe, Incorporated, for office space in the Salem Bank 2 and Trust Building, 220 East Main Street, Salem, Virginia. (Anne Marie Green, Director of General Services) 2. First reading of an ordinance authorizing the quitclaim and release of an existing 20 ft. waterline easement within the proposed right-of-way of Matisse Lane (Plat Book 19, Page 122), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 3. First reading of an ordinance authorizing the acquisition and acceptance of drainage easements for industrial access road project in Valley Gateway, Vinton Magisterial District. (George Simpson, Assistant Director of Community Development) H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the vacation, quit-claim and release of an unused portion of a 20' waterline easement and a portion of a 15' sanitary sewer easement and to accept in exchange a relocated new variable width sanitary sewer easement across property owned by Lewis- Gibbs Corporation, Tax Map. No. 27.13-4-2, Hollins Magisterial District. (Arnold Covey, Director of Community Development) 2. Second reading of an ordinance to vacate, quit-claim and release two certain portions of a 25' public drainage easement crossing the property of James R. Walker of Roanoke, LLC and to accept in exchange a relocated new 25' public drainage easement, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) SECOND READING AND ADOPTION OF PROPOSED BUDGET 1. Resolution adopting the fiscal year 2003-2004 budget, including the fiscal year 2004-2008 Capital Improvement Plan, for Roanoke County, Virginia. (Brent Robertson, Budget Director) 2. Second reading of ordinance appropriating the funds for the fiscal year 2003- 2004 budget. (Brent Robertson, Budget Director) J. APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) 2. Clean Valley Council 3. Commission for Senior and Challenged Citizens (Appointed by District) 4. Library Board (Appointed by District) 3 5. Parks, Recreation and Tourism Advisory Commission (Appointed by District) 6. Roanoke Valley-Alleghany Regional Commission 7. Roanoke Valley Convention and Visitors Bureau Board of Directors 8. Virginia Western Community College Board K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -May 13, 2003 2. Request from Schools for appropriation of dual enrollment funds in the amount of $6,733 3. Resolution of appreciation upon the retirement of Lillie J. Kessinger, Social Services Department, after thirty years of service 4. Request to amend the Constitution and By-Laws for the Roanoke County Public Safety Volunteer Benefits Board of Trustees 5. Request to approve donation of Police Department vehicle to the Town of Pulaski 6. Request to accept donation of a right-of-way from Michael S. Harless and Deborah W. Harless (Tax Map No. 54.04-07-26), Catawba Magisterial District 7. Request to accept donation of a right-of-way from Clarice D. Hartwell (Tax Map No. 54.04-07-27), Catawba Magisterial District 8. Request to accept donation of a deed of easement from Guy N. Walters, Sr. and Ina C. Walters (Tax Map No. 54.04-07-22), Catawba Magisterial District L. REQUESTS FOR WORK SESSIONS M. REQUESTS FOR PUBLIC HEARINGS N. CITIZENS' COMMENTS AND COMMUNICATIONS 4 O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Accounts Paid -April 2003 P. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely eminent domain proceedings, Chambers drainage easement. Q. WORK SESSION (4th Floor Conference Room) - 4:30 P.M. 1. Demonstration of voting machines. (Diane Henson, Registrar) 2. Discussion of proposed amendments to the Roanoke County Zoning Ordinance 30-93, Signs. (Janet Scheid, Chief Planner; David Holladay, Planner) EVENING SESSION R. CERTIFICATION RESOLUTION S. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to William Byrd High School Cheerleading Competition Team for winning the Group AA State Cheerleading Championship 2. Resolution of congratulations to students at Burton Technology Center for winning the Virginia Skills USA Vocational Industrial Clubs of America, Inc. (VICA) awards T. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) 5 U. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone .67 acres from C-1 Office District to C- 2General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District, upon the petition of Windsor House, Inc. (Janet Scheid, Chief Planner) Withdrawn at the request of the petitioner 2. Second reading of an ordinance to rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District, upon the petition of Balzer & Associates, Inc. (Janet Scheid, Chief Planner) Withdrawn at the request of the petitioner 3. Second reading of an ordinance to amend the Roanoke County Zoning Ordinance Section 30-93 Signs upon the petition of the Roanoke County Planning Commission. (Janet Scheid, Chief Planner) Postponed from April 22, 2003 by the Planning Commission 4. Second reading of an ordinance to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District, upon the petition of Lighthouse Church of the Brethren. (Janet Scheid, Chief Planner) 5. Second reading of an ordinance to rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District with conditions in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District, upon the petition of Development & Design, LLC. (Janet Scheid, Chief Planner) V. CITIZENS' COMMENTS AND COMMUNICATIONS W. REPORTS AND INQUIRIES OF BOARD MEMBERS X. ADJOURNMENT 6 ACTION NO. ITEM NO. ~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 27, 2003 Briefing regarding the donation of a surplus Roanoke County well lot to Habitat for Humanity Elmer C. Hodge County Administrator APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Several weeks ago, Chairman McNamara requested that staff investigate the possibility of donating a surplus well lot to Habitat for Humanity, and also determine if County staff had sufficient resources and interest in working with Habitat for Humanity to construct a suitable home on the property. In discussions with staff, it was determined that there was interest in pursuing this as a volunteer County project. Gary Robertson, Utility Director, has identified two potential well lots which would be suitable for donation. A vicinity map of these lots is included for your review. The assessed value of each well lot is approximately $18,000 - $20,000. Geraldine Barber, Assistant Director of Finance, currently serves as the Vice-President for Habitat for Humanity in the Roanoke Valley. She will be present at the meeting along with Karen Mason, Executive Director, and possibly David Camper, President. They will provide you with background information regarding the Habitat for Humanity program and the steps necessary in proceeding with the project. Following the presentation if the Board determines it is interested in proceeding with the donation of the well lot, staff will bring this matter back at a future meeting for a first and second reading. Address: 5441 STEARNES AV (3 LOTS) Parcel ID#: 087.14-01-05.00-0000 Owner: ROANOKE CO BOARD OF SUPERVISOR Elementary School: PENN FOREST Zoning: R1 Legal: STARKEY WELL LOT Deed Acreage: .110 Land Value: $2900 Bld. Value: $1200 Assessment: $4100 ParcellD#: 087.14-01-04.00-0000 Legal: PT LT 19 WELL LOT CRESCENT HTS Deed Acreage: .200 Land Value: $10500 Bld. Value: $0 Assessment: $10500 Parcel ID#: 087.14-01-06.00-0000 Legal: PT LT 17 WELL LOT CRESCENT HTS Deed Acreage: .000 Land Value: $3800 Bld. Value: $900 Assessment: $4700 Total Assessment: $ 19300 ~_ ,.~, ~ M ~ ~~ t ~ ~ .. r';'~"~~rA~'Q'r~~?~7'[W Yry'~P.~yl."~f ~": ~A ~,. j` 1 :~ of ~ t: Y ~' ~ N'; p ~i` ~~:~ ~z"..,; .. . ~ ~~4~~ T wd' ~S' ~~ .. 1j ~M ~ 3•'w "~ f i~' o ~. .. u ~ s „, ,. ' ..... - t~ '> - - i ~-~ ~, '~ ,» -~_ ~~~,~ri ~: a S~ 1 .. 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I !' ?~ ' .s;~P ~ si , .Y~ ( 1 ~ r i d y~ M ~e ys ~ I I I ~ F M J-' III I {u 's I I Fli J ~~3 \ I ~I j II ~ J. - ccc. ~d iIl'I I li; _ I ~l~ ^ I o Itlll 11 ~ i I I ;.- ~ ,~ ,1,~ ,; I I'I~ ,I t 'I iti IIII ~I ~ ~ h ~ ~~ R~ _ pl It t ,:, _ 3 O I I. ~ J , - IIII l - - ~. - ~~-_ - II i ijllllil II I l ~ ~ tis ~I J ~ _ _~ -~- .I , ~ ~ _ . _ _ r 'e.:~~-' II ~~_1~~ ~ i ~~~ z'~~ _ ~~ ~ ENCLOSU. J~-~ i i EiE (fl) HABITAT FOR HUMANITY SINGLE STORY TWO BEDROOM HOUSE PLAN (Enclosure 1) Living space of 981.75 square feet Living Room Two Bedrooms with walk-in closets Kitchen/Dining room with stove, refrigerator and double sink. Full Bathroom Laundry Room with washer and dryer Gas Furnace Gas Water Heater Whole House Fan 14 foot wide by 6 foot deep front porch Rear stoop Outside Detached 8 foot by 8 foot storage shed Concrete sidewalk Gravel driveway i __.b,^;?lln ~. .. Hof OfYVU7J - LiN~r~~lni~ .~~ ldli wwH ,o .° <a . 7 ~~ _ ~ ia F ~- I Q 7 0 d W J O a Z o~ . o= J 'i _ i ENCL®~U~~F. (Z) HABITAT FOR HUMANITY SINGLE STORY THREE BEDROOM HOUSE. PLAN (Enclosure 2) Living space of 1148 square feet Living Room Foyer Three Bedrooms with walk-in closets Kitchen/Dining room with stove, refrigerator and double sink. One and one half bathrooms Laundry Room with washer and dryer Utility Storage Room Gas Furnace Gas Water Heater Whole House Fan 22 foot wide by 6 foot deep front porch Rear stoop Outside Detached 8 foot by 8 foot storage shed Concrete sidewalk Gravel driveway 0 0 z Q ~ ~ r_ r ~'' 1/~~~ r , ~ ; _.~, ~R,r ~~F: ~.-. 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'~ ~ O~ O~ ~J¢U Saop =~ ~.~i ~---' rl ~~ as Uf-~ NCO r--- 0 ~~ > w O O m" !~I :! ~~7} i '; ~~ 0 q ,ill, ~~ Z .~ ~$ 1 ,t i 1 n ~ ~ ~ ~ l ~ ~ ~ I \ ;~ ' : w = _ - - - . -- ~~ - - -. ------ - = ~--~s-- ~ ~ s _ _ - - - _. - _ .. M ~ ~ - --..- - _ -. - --_ - _. ~ m~ - - --- - _ ~-~ ~` ~~ HABITAT I OR HUMANITY ""' TWO STORY THREF~ BEDROOM HOUSE PLAN (Enclosure 3} Living space of 1200 square feet I, First Floor Living Room Dining Room Kitchen with stove, refrigerator and double sink. Pantry Half Bathroom ', Laundry Room with wash$r and dryer Heat Pump with A/C Water Heater 20 foot wide by 8 foot dee I front porch 10 foot wide by 8 foot dee~ rear porch Second Floor Three Bedrooms '~ Full Bathroom !, Extra sink off master bath Loft ~I Outside Detached 8 foot by 8 foot~torage shed Concrete sidewalk Gravel driveway i Note 1 ', ~_ ~ ~_ " 1 a 1 I - ~. ~ ~~ ~ ~ ... ,. ~ _ ~ ~ ~I I ~ ~ ~ r .1 • .1 i ~ _J . - 1 . _' I _ i I _.,..~..,, I I _ -... ._. _ ......_ • r ~ 1 1 _.~ ~ _ I ~ ~ ~. • ~ I •.. 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ITEM NO. ~- c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Presentation from Southeast Rural Community Assistance Project (RCAP) APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mary C. Terry, Executive Director of Southeast RCAP, will be presenting an award to the County at this meeting and will present a similar award to Roanoke City at one of their Council meetings. The Board may recall that Southeast RCAP was formerly know as Virginia Water Projects and has helped citizens of Roanoke County on several occasions. One such project was the extension of water into the Buck Mountain Road area approximately 18 years ago. Another was the extension of water and sewer into the Oldfields community in the Hollins and Botetourt County area. This project was part of our presentation to the National Civic League in 1989 which resulted in our National All America City Award. We are still the only county in Virginia to receive this designation. So, Virginia Water Projects and Southeast RCAP have played an important role in the development of our water and wastewater systems. We thank them for their assistance. ACTION NO. A-052703-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request for a pledge of support to the Campaign for Fair Airfares currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission SUBMITTED BY: Elmer Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Over the past year, Roanoke Regional Chamber of Commerce and the Regional Airport Alliance have been working to determine the feasibility of bringing slow-fare airline to Roanoke Regional Airport. A low-fare carrier operation would decrease the costs associated with flying out of Roanoke Regional, would increase the economic competitiveness of the region, and would provide more access to key hubs such as Atlanta and New York. Mr. Barry Duval, former State Secretary of Commerce and Trade, has been recruited to lend his expertise to the project. Late last year, Mr. Duval and his team conducted an initial profile of domestic low-fare carriers, and concluded that AirTran Airways was the candidate best suited to provide low-fare service to Roanoke. AirTran's fleet is composed of new Boeing 717 twinjet aircraft, which are designed to fill a growing market for efficient and comfortable short haul jet service. These planes carry up to 117 passengers. A campaign is now underway to bring AirTran to Roanoke. The first part of this recruitment process is designed to demonstrate local demand for aloes-fare domestic air carrier. In order to showcase the Roanoke Valley as a likely market for AirTran, the Chamber and the Alliance have asked local businesses and other organizations that fly out of Roanoke Regional to make a good faith pledge of support by committing to AirTran at least one half of their estimated business air travel. The Chamber and the Alliance would like to have Roanoke County and other localities pledge their support. Although the County's air travel needs are limited, the presence of AirTran in Roanoke would make the Roanoke Valley a more connected and easier accessible place for residents, visitors, and businesses. Beth Doughty, President of the Roanoke Regional Chamber of Commerce, will be present and will ask the County to support the Campaign for Fair Airfares (AirTran recruitment pledge campaign). Attached is a listing of local businesses and institutions that have already pledged their support to the effort. FISCAL IMPACT: Assuming the successful recruitment of low-fare air carrier AirTran to Roanoke Regional Airport, a `good faith' pledge of support for this campaign commits the county to utilizing AirTran's service for 50 percent of the county's total air travel needs. Pledges are based on assumptions of low cost, quality, and service availability. ALTERNATIVES: 1. Pledge support of Roanoke County to the Campaign for Fair Airfares. 2. Decline a pledge of support for this program. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor Church motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Beth Doughty, President, Roanoke Regional Chamber of Commerce Jacqueline Shuck, Executive Director, Roanoke Regional Airport ~-1 Campaign for Fair Airfares AirTran Pledge List (current as of 5/16!03) Advance Auto Parts Automated Mailing Services, Inc. Barr Marine by EDM Bea Maurer Inc. Bontex Boone & Company Carillon Healthcare Systems Comprehensive Computer Services (CCS) Davidsons Des Champs Technologies Dominion Dodge Entre Computer Fleetmaster Express GTB, Inc. Gentry Locke Rakes & Moore HSMM Hotel Roanoke Conference Center Comm. KMC Telecom Kroger Mid-Atlantic Lee Hi Vesuvius, Inc. Mario Corporate Offices Medeco Security Locks Medical Facilities of America Meridium Otis Elevator Packaging Corp. Inc Perkinson &Perkinson Revcar Fastners, Inc. Roanoke Electric Steel Society of St. Andrew Southern Refrigeration Corp. SunTrust Torque-Traction Integration Technologies VA Tech Virginia Transformer Virginia Trane Virginia Truck Center Wachovia Washington & Lee University • ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request for a pledge of support to the Campaign for Fair Airfares currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission SUBMITTED BY: Elmer Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Over the past year, Roanoke Regional Chamber of Commerce and the Regional Airport Alliance have been working to determine the feasibility of bringing aloes-fare airline to Roanoke Regional Airport. A low-fare carrier operation would decrease the costs associated with flying out of Roanoke Regional, would increase the economic competitiveness of the region, and would provide more access to key hubs such as Atlanta and New York. Mr. Barry Duval, former State Secretary of Commerce and Trade, has been recruited to lend his expertise to the project. Late last year, Mr. Duval and his team conducted an initial profile of domestic low-fare carriers, and concluded that AirTran Airways was the candidate best suited to provide low-fare service to Roanoke. AirTran's fleet is composed of new Boeing 717 twinjet aircraft, which are designed to fill a growing market for efficient and comfortable short haul jet service. These planes carry up to 117 passengers. A campaign is now underway to bring AirTran to Roanoke. The first part of this recruitment process is designed to demonstrate local demand for slow-fare domestic air carrier. In order to showcase the Roanoke Valley as a likely market for AirTran, the Chamber and the Alliance have asked local businesses and other organizations that fly out of Roanoke Regional to make a good faith pledge of support by committing to AirTran at least one half of their estimated business air travel. E~ The Chamber and the Alliance would like to have Roanoke County and other localities pledge their support. Although the County's air travel needs are limited, the presence of AirTran in Roanoke would make the Roanoke Valley a more connected and easier accessible place for residents, visitors, and businesses. Beth Doughty, President of the Roanoke Regional Chamber of Commerce, will be present and will ask the County to support the Campaign for Fair Airfares (AirTran recruitment pledge campaign). Attached is a listing of local businesses and institutions that have already pledged their support to the effort. FISCAL IMPACT: Assuming the successful recruitment of low-fare air carrier AirTran to Roanoke Regional Airport, a `good faith' pledge of support for this campaign commits the county to utilizing AirTran's service for 50 percent of the county's total air travel needs. Pledges are based on assumptions of low cost, quality, and service availability. ALTERNATIVES: 1. Pledge support of Roanoke County to the Campaign for Fair Airfares. 2. Decline a pledge of support for this program. STAFF RECOMMENDATION: Staff recommends alternative 1. ~- Campaign for Fair Airfares AirTran Pledge List (current as of 5/16/03) Advance Auto Parts Automated Mailing Services, Inc. Barr Marine by EDM Bea Maurer Inc. Bontex Boone & Company Carillon Healthcare Systems Comprehensive Computer Services (CCS) Davidsons Des Champs Technologies Dominion Dodge Entre Computer Fleetmaster Express GTB, Inc. Gentry Locke Rakes & Moore HSMM Hotel Roanoke Conference Center Comm. KMC Telecom Kroger Mid-Atlantic Lee Hi Vesuvius, Inc. Mario Corporate Offices Medeco Security Locks Medical Facilities of America Meridium Otis Elevator Packaging Corp. Inc Perkinson &Perkinson Revcar Fastners, Inc. Roanoke Electric Steel Society of St. Andrew Southern Refrigeration Corp. SunTrust Torque-Traction Integration Technologies VA Tech Virginia Transformer Virginia Trane Virginia Truck Center Wachovia Washington & Lee University ACTION NO. A-052703-2 ITEM NO. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request to approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve the transition plan between Roanoke County, Hidden Valley Youth Sports Association, and the Cave Spring Recreation Foundation to allow the recreation clubs to split when the terms of the agreement are met SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: With the opening of the new Hidden Valley High School, a segment of the youth athletic community in the Hidden Valley area expressed an interest in forming a recreation club to serve the school. They proposed to split off from the Cave Spring Recreation Foundation, the existing sports provider, and offer the sports of football, cheerleading, and basketball. In order to meet sanctioning guidelines as outlined in the Public Use Manual and to minimize the disruption to the community, Parks and Recreation facilitated an agreement that allowed for the orderly transition and creation of the Hidden Valley Youth Sports Association. This agreement, executed on April 22, 2002, outlined the terms and conditions that would guide the affected parties. The original agreement identified a 3-year time frame for the transition to happen. As the transition plan has progressed, it has become evident that the objectives are being met and that an accelerated split would benefit both clubs in the administration, operation, and fundraising efforts for their respective clubs. Officials from each club met and determined under which conditions they would agree to the split. The agreement, Attachment A which is included with this report, has been signed by authorized representatives from each group. Staff is currently waiting on the execution of the lighting agreement (condition 4 in the agreement) which will finalize the agreement allowing final approval. The lighting agreement is anticipated to be complete by Tuesday's Board meeting. Registrations for football are currently several weeks behind; therefore, we are asking the Board to authorize staff to execute the agreement when the conditions are met so that each group can proceed immediately with football registrations. In the event that the lighting agreement is not reached by Tuesday, this Board action will give the staff and recreation clubs flexibility and time to finalize this final piece of the agreement. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve the transition plan between Roanoke County, Cave Spring Recreation Foundation, and the Hidden Valley Youths Sports Association based on the terms and conditions in Attachment A, when Parks and Recreation staff determine the conditions in the agreement have been met. Alternative 2: Do not approve the agreement and authorize staff to execute the agreement dissolving the transition plan, thereby maintaining the existing approved agreement currently in place. STAFF RECOMMENDATION: Staff recommends Alternative 1, approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve the transition plan between Roanoke County, the Cave Spring Recreation Foundation, and the Hidden Valley Youth Sports Association when the terms and conditions in Attachment A are met. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Pete Haislip, Director, Parks, Recreation & Tourism Attachment A Cave Spring Recreation Foundation, Hidden Valley Youth Sports Association, and Roanoke County Parks, Recreation, & Tourism AGREEMENT TO DISSOLVE THE TRANSITION PLAN OF APRIL 23, 2002 • • The following representatives of the Transition Team for Roanoke County Parks, Recreation, & Tourism Department, Cave Spring Recreation Foundation, and the Hidden Valley Youth Sports Association met on May 13, 2003 at the Brambleton Center to formulate this agreement to dissolve the Transition Plan of April 23, 2002. Pete Haislip Debbie Pitts Mike Hotze Armando Castro Barbara Sharrer Ruby Robbins Kirk Martin Alan Woodrum Todd Loving Mark Dudley Jim King Dave Perkins Roanoke County Parks, Recreation, & Tourism Roanoke County Parks, Recreation, & Tourism Roanoke County Parks, Recreation, & Tourism Cave Spring Recreation Foundation Cave Spring Recreation Foundation Cave Spring Recreation Foundation Cave Spring Recreation Foundation Cave Spring Recreation Foundation Hidden Valley Youth Sports Association Hidden Valley Youth Sports Association Hidden Valley Youth Sports Association Hidden Valley Youth Sports Association All three parties agree to allow an immediate separation of the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association, Inc. into two clubs with sanctioning by Roanoke County Parks, Recreation, and Tourism to provide selected youth sports programs in accordance with the terms in this agreement. The terms of the agreement are as follows: 1. That the "aging out" policy in the transition agreement continues as written. This policy allows children who started with CS to continue in the CS program if they and their siblings desire until he/she ages out of the program. The aging-out applies to the specific sports they played in the previous season. 2. That club boundaries (participation lines) are to follow the Redistricting Plan of the Roanoke County School Administration for South County Elementary Schools adopted in May 2003. A copy of the plan is attached. 3. That CS will not provide any sport equipment to HV. 4. That HV would make a commitment to complete the field lighting project previously agreed to by SW Soccer Club, CS, and Roanoke County PRT. HV would contact SW Soccer Club immediately to confirm in writing the terms of the agreement and forward a copy to Roanoke County Parks, Recreation, & Tourism. 5. That HV would provide a new neutral scoreboard with no signage for the second field at Shell Park and that if no scoreboard were provided before the first game of the 2003 football season that HV teams would be scheduled to play home games on the field without the scoreboard. 6. That all parties, including Roanoke County Parks, Recreation, & Tourism, would present this proposal to their governing boards immediately to obtain approval to proceed and if all parties agree the split could occur for the 2003-football program. C:\Documents and Settings\dhp\Desktoplhv cs split agreement.doc 5/21/2003 3:26 PM E- ~ Attachment A 7. That the following outstanding issues identified at the April 23, 2003 Transition meeting would be resolved: • Basketball Tournament Funds - CS will present HV with a financial report to determine the 50/50 split of the net revenue between the clubs. • CS will provide HV with 50% of the net revenue from the Wrestling program. 8. CS, HV, and RCPRT must approve all public information regarding this agreement before distribution to the public. The following items will be prepared, reviewed, and distributed as follows: • CS & HV will prepare a joint flyer announcing 2003 youth football and cheerleading sign-ups. The 2003 flyer will be distributed through schools in both the CS and HV school districts. In subsequent years each club will prepare flyers for distribution through schools within their boundaries. Both parties must follow the school policy to obtain permission to distribute flyers through the schools. • CS will be allowed to communicate with players, who have chosen to age-out in the CS program, by telephone, emails, or letter to inform them of registration dates, procedures, and policies. • Each club agrees to not mention the other in communications, except for the aging out policy. • RCPRT will prepare information which will be mailed to the parents of children in sports in southwest county to inform them of the agreement, registration dates for both HV and CS, the aging out policy, and options for those who have already registered prior to the agreement. This information will also be posted on RVTV Channel 3's Message Board. 9. Each club will provide a list of all children signed up on their website, by mail, or in person, at the signing of this agreement, to all three parties. Any player registered by HV or CS prior to this agreement will be informed of the change by RCPRT and moved by RCPRT to the correct club that serves the area in which they reside. Registrants who played last year for CS will be offered the opportunity to age-out with CS. New registrants and those who wish to change will be moved by July 1, 2003. Any fees paid by the registrants who are changing clubs will be sent by check to the other club by July 1, 2003. 10. Upon approval of this agreement by all three parties, CS and HV will become separate organizations sanctioned by RCPRT to provide youth football, cheerleading, and ` basketball within their established boundaries. As separate organizations, each club will be free to work independently of each other to pursue the mission, goals, and objectives of their clubs. • Both clubs will be required to follow RCPRT policies for sanctioned organizations stated in the Community Use Manual and Sports Rules Manuals. • In accordance with the Roanoke County Public Use Manual, students who do not attend Roanoke County Schools (i.e. home school, private school) will be served by the club that serves the area in which they reside. • CS will serve children in the Cave Spring High School district and the elementary schools that feed into CS High. • HV will serve children in the Hidden Valley High School district and the elementary schools that feed into HV High. ~' ~ C:\Documents and Settings\dhp\Desktop\hv cs split agreement.doc 5/21/2003 3:26 PM Attachment A This agreement has been reviewed and adopted by the Hidden Valley Youth Sports Association, Inc., the Cave Spring Recreation Foundation, and Roanoke County Parks, Recreation, 8~ Tourism. The following individuals are authorized to represent these organizations and attest by their signatures that they agree to the terms of this agreement. Hidden Valley Youth Sports Association, Inc. / -~' ~ Date `S/~ /c-~ Title: -~Q~~'C~~f~~. ~Yy~~ Address: pU~~'73~ City/State ~f~~~~°~ /~9 Phone: ~(o(v ' ~~y - 72 it (home) P~'n-s~~~r~. r'~~ ~~ 7~ztri~2{work) Email: C~~n-fzcc~ ca ~/ yS~ . c.~m fax) Cave Spring Recreation Foundation :~J~~2/ i'./~~I~°~'~~~s'~,)/%'Z Date ~,.,~.:2~ ~~~ Title: ~~-~'>' ~~~~ i~ ~, Address: ~..~-~ 1;'S ~,)~~1,~-t/~ ~f~:e-c- City/State '?:'r C- ~`~ Phone: ~}`~%- /~- ,L ~~ (home) % '7,~ - ~S ~C~ (work) Email:J~f`~(;(.( i"~ r~ ~~~ CSC' >I. C_'<;m fax) `~ ~`~-'~.~ I ~-- ~' L~~ ~~c~;~~~ ~ (;% I~ ~;; ~l C%15 Roanoke County Parks, Recreation, 8~ Tourism Date Title: Address: City/State Phone: (home) (work) Email: fax) • 3 C:\Documents and Settings\dhp\Desktop\hv cs split agreement.doc 5/21/2003 3:26 PM ACTION NO. ITEM NO. E - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request to approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve the transition plan between Roanoke County, Hidden Valley Youth Sports Association, and the Cave Spring Recreation Foundation to allow the recreation clubs to split when the terms of the agreement are met SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge FIB County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~p,~,ar~.rrt~ s~a~`°'~'~' SUMMARY OF INFORMATION: With the opening of the new Hidden Valley High School, a segment of the youth athletic community in the Hidden Valley area expressed an interest in forming a recreation club to serve the school. They proposed to split off from the Cave Spring Recreation Foundation, the existing sports provider, and offer the sports of football, cheerleading, and basketball. In order to meet sanctioning guidelines as outlined in the Public Use Manual and to minimize the disruption to the community, Parks and Recreation facilitated an agreement that allowed for the orderly transition and creation of the Hidden Valley Youth Sports Association. This agreement, executed on April 22, 2002, outlined the terms and conditions that would guide the affected parties. The original agreement identified a 3-year time frame for the transition to happen. As the transition plan has progressed, it has become evident that the objectives are being met and that an accelerated split would benefit both clubs in the administration, operation, and fundraising efforts for their respective clubs. Officials from each club met and determined underwhich conditions they would agree to the split. The agreement, Attachment A which is included with this report, has been signed by authorized representatives from each group. Staff is currently waiting .- ~•~ on the execution of the lighting agreement (condition 4 in the agreement) which will finalize the agreement allowing final approval. The lighting agreement is anticipated to be complete by Tuesday's Board meeting. Registrations for football are currently several weeks behind; therefore, we are asking the Board to authorize staff to execute the agreement when the conditions are met so that each group can proceed immediately with football registrations. In the event that the lighting agreement is not reached by Tuesday, this Board action will give the staff and recreation clubs flexibility and time to finalize this final piece of the agreement. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve the transition plan between Roanoke County, Cave Spring Recreation Foundation, and the Hidden Valley Youths Sports Association based on the terms and conditions in Attachment A, when Parks and Recreation staff determine the conditions in the agreement have been met. Alternative 2: Do not approve the agreement and authorize staff to execute the agreement dissolving the transition plan, thereby maintaining the existing approved agreement currently in place. STAFF RECOMMENDATION: Staff recommends Alternative 1, approve the agreement and authorize Parks and Recreation staff to execute the agreement to dissolve the transition plan between Roanoke County, the Cave Spring Recreation Foundation, and the Hidden Valley Youth Sports Association when the terms and conditions in Attachment A are met. ,~ Attachment A G' Cave Spring Recreation Foundation, Hidden Valley Youth Sports Association, and Roanoke County Parks, Recreation, 8~ Tourism AGREEMENT TO DISSOLVE THE TRANSITION PLAN OF APRIL 23, 2002 The following representatives of the Transition Team for Roanoke County Parks, Recreation, & Tourism Department, Cave Spring Recreation Foundation, and the Hidden Valley Youth Sports Association met on May 13, 2003 at the Brambleton Center to formulate this agreement to dissolve the Transition Plan of April 23, 2002. Pete Haislip Debbie Pitts Mike Hotze Armando Castro Barbara Sharrer Ruby Robbins Kirk Martin Alan Woodrum Todd Loving Mark Dudley Jim King Dave Perkins Roanoke County Parks, Recreation, & Tourism Roanoke County Parks, Recreation, & Tourism Roanoke County Parks, Recreation, & Tourism Cave Spring Recreation Foundation Cave Spring Recreation Foundation Cave Spring Recreation Foundation Cave Spring Recreation Foundation Cave Spring Recreation Foundation Hidden Valley Youth Sports Association Hidden Valley Youth Sports Association Hidden Valley Youth Sports Association Hidden Valley Youth Sports Association All three parties agree to allow an immediate separation of the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association, Inc. into two clubs with sanctioning by Roanoke County Parks, Recreation, and Tourism to provide selected youth sports programs in accordance with the terms in this agreement. The terms of the agreement are as follows: 1. That the "aging out" policy in the transition agreement continues as written. This policy allows children who started with CS to continue in the CS program if they and their siblings desire until he/she ages out of the program. The aging-out applies to the specific sports they played in the previous season. 2. That club boundaries (participation lines) are to follow the Redistricting Plan of the Roanoke County School Administration for South County Elementary Schools adopted in May 2003. A copy of the plan is attached. 3. That CS will not provide any sport equipment to HV. 4. That HV would make a commitment to complete the field lighting project previously agreed to by SW Soccer Club, CS, and Roanoke County PRT. HV would contact SW Soccer Club immediately to confirm in writing the terms of the agreement and forward a copy to Roanoke County Parks, Recreation, & Tourism. 5. That HV would provide a new neutral scoreboard with no signage for the second field at Shell Park and that if no scoreboard were provided before the first game of the 2003 football season that HV teams would be scheduled to play home games on the field without the scoreboard. 6. That all parties, including Roanoke County Parks, Recreation, & Tourism, would present this proposal to their governing boards immediately to obtain approval to proceed and if all parties agree the split could occur for the 2003-football program. 1 C:\Documents and Settings\dhp\Desktop\hv cs split agreement.doc 5/21/2003 3:26 PM Attachment A 7. That the following outstanding issues identified at the April 23, 2003 Transition meeting would be resolved: ~ - • Basketball Tournament Funds - CS will present HV with a financial report to determine the 50/50 split of the net revenue between the clubs. • CS will provide HV with 50% of the net revenue from the Wrestling program. 8. CS, HV, and RCPRT must approve all public information regarding this agreement before distribution to the public. The following items will be prepared, reviewed, and distributed as follows: • CS & HV will prepare a joint flyer announcing 2003 youth football and cheerleading sign-ups. The 2003 flyer will be distributed through schools in both the CS and HV school districts. In subsequent years each club will prepare flyers for distribution through schools within their boundaries. Both parties must follow the school policy to obtain permission to distribute flyers through the schools. • CS will be allowed to communicate with players, who have chosen to age-out in the CS program, by telephone, emails, or letter to inform them of registration dates, procedures, and policies. • Each club agrees to not mention the other in communications, except for the aging out policy. • RCPRT will prepare information which will be mailed to the parents of children in sports in southwest county to inform them of the agreement, registration dates for both HV and CS, the aging out policy, and options for those who have already registered prior to the agreement. This information will also be posted on RVTV Channel 3's Message Board. 9. Each club will provide a list of all children signed up on their website, by mail, or in person, at the signing of this agreement, to all three parties. Any player registered by HV or CS prior to this agreement will be informed of the change by RCPRT and moved by RCPRT to the correct club that serves the area in which they reside. Registrants who played last year for CS will be offered the opportunity to age-out with CS. New registrants and those who wish to change will be moved by July 1, 2003. Any fees paid by the registrants who are changing clubs will be sent by check to the other club by July 1, 2003. 10. Upon approval of this agreement by all three parties, CS and HV will become separate organizations sanctioned by RCPRT to provide youth football, cheerleading, and basketball within their established boundaries. As separate organizations, each club will be free to work independently of each other to pursue the mission, goals, and objectives of their clubs. • Both clubs will be required to follow RCPRT policies for sanctioned organizations stated in the Community Use Manual and Sports Rules Manuals. • In accordance with the Roanoke County Public Use Manual, students who do not attend Roanoke County Schools (i.e. home school, private school) will be served by the club that serves the area in which they reside. • CS will serve children in the Cave Spring High School district and the elementary schools that feed into CS High. • HV will serve children in the Hidden Valley High School district and the elementary schools that feed into HV High. C:\Documents and Settings\dhp\Desktop\hv cs split agreement.doc 5/21/2003 3:26 PM Attachment A This agreement has been reviewed and adopted by the Hidden Valley Youth Sports Association, Inc., the Cave Spring Recreation Foundation, and Roanoke County Parks, Recreation, & Tourism. The following individuals are authorized to represent these organizations and attest by their signatures that they agree to the terms of this agreement. ~- ~ Hidden Valley Youth Sports Association, Inc. r -~~' - Date `t/~ ~~-~ Title: S~'(~/,~, ~y~~~ Address: ~Ov°~n73-3 City/State ~'~a~~~ke //9 Phone: ~(o(o " `fly- 72 %l (home) Pin-s<.u~ ~~..<~~ 71z~"~uZ(work) Email: Cvn~cc ~ <~ ~/YS~ . c~~m fax) Cave Spring Recreation Foundation ~.' ~ ~ .~ ~,~-~.~c.~~~IU"~~/~l;l;>~.';~ Date: ;1 LK " Title: ~~ ~'~ ~'~~~-+ ~~!% Address: ~~~~ 1 ~~ /,~! i.ri~.~, L~/:~-t- City/State '~: r ~~ ~`+~ Phone: ~~ ~~%- /~- ~~~; (home) ~% '7~7 - 75 ~C~ (work) Email:~`~ ~~` ~~C~ ~. C'<;m fax) `~~7<~- ~~j.~ /.5 Roanoke County Parks, Recreation, 8 Tourism Title: Address: Date City/State Phone: (home) (work) Email: fax) 3 C:\Documents and Settings\dhp\Desktop\hv cs split agreement.doc 5/21/2003 3:26 PM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON MAY 27, 2003 RESOLUTION 052703-3 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0651-080-305, C-501) MOUNTAIN VIEW ROAD (ROUTE 651) WHEREAS, the Virginia Department of Transportation held a design public hearing on March 12, 2003 for the purpose of soliciting public comments on the proposed improvements to Mountain View Road (Route 651). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Mountain View Road (Route 651) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Year 2003 - 2009. WHEREAS, Mountain View Road is identified as a possible bike route in the Roanoke Valley's Bikeway Plan, BE IT FURTHER RESOLVED, this Board agrees to pay 50% of the County's estimated share ($118,000) to construct designated bike lanes, and NOW, therefore, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Supervisor Altizer Seconded By: None Required Yeas: Supervisors Flora Church Minnix, Altizer, McNamara Nays: None A Copy Teste: , Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 052703-3 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, May 27, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors C-3 • PRIORITY #7 MOUNTAIN VIEW ROAD fSR 651) TRAFFIC COUNT: 1400 PREVIOUS FUNDING: 1 370 000 ADDITIONAL FUNDING: $2,082,600 TOTAL ESTIMATED COST: $3,452,529 PROPOSED IMPROVEMENTS: RECONSTRUCT 1.06 MILES OF EXISTING ROADWAY. STATUS: PRELIMINARY DESIGN IS COMPLETED. PUBLIC HEARING TO BE HELD ON MARCH 12, 2003. MOUNTAIN VIEW ROAD IS A DESGINATED BIKE PATH HOWEVER NO COST IS AVAILABLE AT THIS TIME. ADDED TO SIX-YEAR PLAN: PRIOR TO 1994 ESTIMATED ADVERTISING DATE: JANUARY 2005 ESTIMATED COMPLETION DATE: JULY 2006 PROPOSED FUNDING: FY03/04: 630 000 FY04/05: 700 000 FY05/06: 450 000 FY06/07: 302 600 FY07/08: 0.00 FY08/09: 0.00 • • ~~'° ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN a d~ a" ~• .~ P qr Grpvr ~f ~o' tr 4. Ny .BIG+kif~ryd 4; Ip~~ Po~k~r 4R Ip~ ~^..d"' E ~~ T~~~ Rd J ~s Rr q, T;oc ~09~ µ~ntnr, JW~ Rt 671 d } a ~ ~ ~~~ ~ ~~~4 y ~~ '~'' 'a ~~ fq key ~ P ~ ~ ,pa ~ ~ I ~tlr A to A Rt- ~~e St` ~ Rt 4 .!{ ~` 6 P o .~~.~,,ey~ppPv t'O~- t K o o v t ~° ,r .i'r' E a. ~ .~ 5 1c{ ~i'~ I L+ Se Rt 1 I ~~ F~ovr Q p.,r ~` r4~8~" ,~A aw Cf \ ~ ° \ A~r \ \ 4! ~ 6~3 ~' axe « ~ " •q 4~ ~L ~ l y~, l R q~ o ~~ ~ ~ M Rt dC u t~itk~ w y;, ~ J ° s I ~ t t ~ F or'^O~ I 4i °r ~~ ~qq,, '~ Bo `8r a Q MOUNT AIN VIEW ROAD PROPOSED IMPROVEMENTS MOUNTAIN VIEW ROAD • ~t+r5~a1.3~F~ ~a~2„ l~C~cC-tom k1 rr ~'c5~.1~ A~.T 5~.4L C~.:c~"T ~vl.~~ doss, ~l-Y 3~.. ~ aT ~ 1 k~~2..Y,'~ , A, 1~s~~AZ'~ ~1Y~ ~-1~ ~~~ ~ ~-~tk S1D~ o~ -~-~, ~a.>, ~~ ~f Variable Wldth -----~? ~6`~'~ ACTION NO. ITEM NO. ~ -` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation Secondary Road Project 0651-080-305, C- 501, Mountain View Road (Route 651), located in Vinton Magisterial District. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Staff recommends approval of the Mountain View Road improvements with the bicycle lane option. If the Board agrees, you will need to appropriate the $118,000 for our share of the construction. We do wish to point out that additional work will be done by VDOT and Roanoke County staff to determine whether the bike lane will be "designated" or "undesignated." Staff will meet with the residents along Mountain View Road to share information on the construction. VDOT held a meeting a few months ago and many people attended. However, specific information was not available on the bike lanes because the Board had not approved the concept. SUMMARY OF INFORMATION: Mountain View Road, Route 651, was placed on the Six Year Secondary System Construction Plan in 1996 and is priority number seven in this year's Plan. Mountain View Road is within the County Of Roanoke near the Vinton Town Limits. It is classified as an urban local road. The 1.049 mile project begins at the Vinton Town Limits and ends 0.12 mile west of Falling Creek Drive, Route 1075. Mountain View Road is identified as a possible bike route in the Roanoke Valley's Bikeway Plan. The proposed road will consist of two 12-foot lanes, a 6-foot shoulder, and a 4-foot ditch. The 6-foot shoulder area will consist of an 8-inch aggregate base with an asphalt seal coat applied. At specific locations, the project will utilize curb and gutter on the right and/or left side of the proposed roadway. The projected advertised date to accept bids from contractors is set for May 2005, with construction planned to begin sometime later that '~ same year. A public hearing was held for the aforementioned project on March 12, 2003. Written and oral comments were gathered during the public hearing and/or received by mail afterwards. Of the numerous public comments received by VDOT relative to this project, almost 60% pertained to the design and construction of a designated bike lane. Many of the comments pertained to the utilization of Mountain View Road as a pedestrian/bicycle facility. Many users employ this route to connect between the Blue Ridge Parkway, the town of Vinton, and the Wolf Creek Greenway. However, they maintained that the road is very unsafe for pedestrians and bicyclists in its current state. They called for the County's support and VDOT's compliance in the addition of a bicycle lane and sidewalk. Other concerned citizens have contacted the County directly. Various members of the Blue Ridge Bicycle Club, including the newsletter editor and president of the club, expressed how extensively used Mountain View Road is at the present time. They stated that they utilize this corridor that links the town of Vinton to the Blue Ridge Parkway and that this route is highly publicized and advertised in the biking community. One club member estimated that approximately 90-110 bicyclists per weekend day use Mountain View Road. FISCAL IMPACT: The total 2003 project cost is estimated to be $3,452,600. Additional cost to design and construct a designated bike lane (4-foot paved lane) is estimated at $236,000. The County pays 50% of this cost, with the final amount being determined after construction is complete. Therefore, the County's estimated share for design and construction of bike lanes would be $118,000. ALTERNATIVES: 1. Approve a resolution supporting Virginia Department of Transportation project 0651- 080-305, C-501 (Mountain View Road, Rte. 651) with bike lanes and authorize and appropriate the allocation of funds ($118,000) to cover Roanoke County's 50% share towards the construction of the bike lanes with the understanding that additional funding may be necessary at the completion of the project. 2. Approve a resolution supporting Virginia Department of Transportation project 0651- 080-305, C-501 (Mountain View Road, Rte. 651) with 6-foot shoulders and no bike lanes. No appropriation of funds is necessary. STAFF RECOMMENDATION: Staff recommends Alternative 1. .~ ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON MAY 27, 2003 RESOLUTION REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0651-080-305, C- 501) MOUNTAIN VIEW ROAD (ROUTE 651) WHEREAS, the Virginia Department of Transportation held a design public hearing on March 12, 2003 for the purpose of soliciting public comments on the proposed improvements to Mountain View Road (Route 651). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Mountain View Road (Route 651) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Year 2003 - 2009. WHEREAS, Mountain View Road is identified as a possible bike route in the Roanoke Valley's Bikeway Plan, BE IT FURTHER RESOLVED, this Board agrees to pay 50% of the County's estimated share ($118,000) to construct designated bike lanes, and NOW, therefore, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Seconded By: _ Yeas: Nays: A Copy Teste: Diane S. Childers Clerk to the Board E-3 PRIORITY #7 MOUNTAIN VIEW ROAD (SR 651) TRAFFIC COUNT: 1400 PREVIOUS FUNDING: 1 370 000 ADDITIONAL FUNDING: $2,082,600 TOTAL ESTIMATED COST: 3 452 529 PROPOSED IMPROVEMENTS: RECONSTRUCT 1.06 MILES OF EXISTING ROADWAY. STATUS: PRELIMINARY DESIGN IS COMPLETED. PUBLIC HEARING TO BE HELD ON MARCH 12, 2003. MOUNTAIN VIEW ROAD IS A DESGINATED BIKE PATH HOWEVER NO COST IS AVAILABLE AT THIS TIME. ADDED TO SIX-YEAR PLAN: PRIOR TO 1994 ESTIMATED ADVERTISING DATE: JANUARY 2005 ESTIMATED COMPLETION DATE: JULY 2006 PROPOSED FUNDING: FY03/04: 630 000 FY04/05: 700 000 FY05/06: 450 000 FY06/07: 302 600 FY07/08: 0.00 FY08/09: 0.00 =~_ ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN `0~0 ~L~ a,. F n~ Gravr tr G. war Blaryp~~ 9t ~~~~ w b ~rtr 4r ~ G~ ~t,pw 'pt 4. MaaitaM `~* Rt 631 ' ~ lrnr4 ~~' ~t ,~, ~ ipyb 4. ~ aeF ~ ~ ~~ ~2j~ ~°' f $ R u~ a .p ~ I ~ aa. ts~s Stn{°" W o- ~ a~ .d I ~ o t Pv • tjpf~ n 6 p~ R~ ~'`~ ~ I ~ mob,. s °o o v S~~r ,f° ~ `a, ,~,~;rp ~wa~ lu r` ~ Rtl 5Ct' ~'avr pvc t~3 Q J°~ ~ Pt' 6 .° \ pr a ~"n~"btt ttu.r ~3 R~y26 1 yc t ~ ~ 4 4 ~ `'6 ~ t w ~ ~ a {.rte yr .[ ~ ~ q R ~ U Hnt4fa, M1 "~s1 ' pe. 2" o~- ~ V 'r Y { SM" s p a ~x I or f ~q, ~o ~ MOUNTAIN VIEW ROAD PROPOSED IMPROVEMENTS ', . MOUNTAIN VIEW ROAD ~F-- 6' -~'F'-' 1 ~t-h~,aLD~.~,' • ~C,~ux~,rrL~t' D~s~6~.L~ ~c~2„ A.C~i~~~PC'C~ kl t'c'kt ~t5t~ AST SQL. C~.~T i • C.c.v~~ ~es5 ~ ~l-Y "t3~ 1~ov ~'D t~.3T ~~~ >~s ~ ~ ~ K~ ~~ ~ ~~- p• ~s ~G~aA.-r~ ~~Y~ ~i~ ~o ~~ ~c~u ~+~ ~.1 2' -~F-- 1 Z' - =~-1 ~ 6' '~'~ ~'•-~---Variable Width -----~~ ~-,-6'~ ACTION NO. ITEM NO. F ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 24, 2003. The titles of these ordinances are as follows: The petition of Randy Grisso to obtain a Special Use Permit to operate a Private Kennel on 2.21 acres, located at 1459 Mountain Heights Drive, Catawba Magisterial District. 2. The petition of Hollins Hospitality, LLC, to Rezone 3.6 acres from R-1 Low Density Residential and I-1 Conditional Industrial District to C-2 General Office District in order to construct and operate aHotel/Motel/Motor Lodge located at 7944 Plantation Road and 8008 Plantation Road, Hollins Magisterial District. 3. The petition of the Roanoke County Planning Commission to amend the 1998 Roanoke County Community Plan as it pertains to policies for Route 460 West Design Guidelines in the Catawba Magisterial District. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. i STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 24, 2003. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 11=3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney ~i! 3 a ~' County of Roanoke Community Development Planning & Zaniag 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 For Staff ~,TSe Only Date,receiv d: Received by: ' 1`7 ~~ J~ Application fee: PClB Flacards issued: BOS date: (540) 772-2068 FAX (540} 776-71» Case Number ~ ~- ~~ ~ ~OQ~ i r r ~inpr T!'tA. VT4 i Check type of application filed (check all that apply) Rezoning Special Use Variance Waiver Administrative Appeal A licants name/address w/zip Phone: ~~'i~" " ~~ ~2 Cl ~-' E-\ ~~~, (~2-iSS~ ,k, '~ 2 , ~~~~~J ~--' ~.ic ~ ~ j'~-'i c>~~r ~~ Work: Cell #~ ~=' -' c-17; C I~ fin. , . 11 ( ~~_,~_~~(L{ l ~~ '~~ 1~j Fax No.: Owner's name/address w/zip Phone #: Work: ~-, ~-'l~ Fax No. #: Property Location Magisterial District: ~~ , Community Planning area: ~~.~,~ ~~ Tax Nlap No.: -~ ~ `~~~: ~ 1 ^,r~~ Existing Zoning: ~.- ~~ze of parcel(s): Acres:--~ ;~ Existing Land Use: I? ~cL+'ZO~tiING 'SPEG'Z~L USE PEP,1<IITAND ti~:~TE'X ~1PP, LIC.~.:1'TS (I2lSLVV) ` J p Zoning: ~-~ ~. L'I~ ' Proposed Land Use: t~ ~~~ t ~ ~ ~ ~ ~->~ ~ ~°~ !r ~~~ e parcel meet the minimum lot area, width, and frontage requirements of the requested district? 1 No IF NO, A VARIANCE IS REQUIl2ED ~'Il2ST. es „- oes the parcel meet the minimum criteria for the requested Use Type? Yes No II' NO, A VAR3A.l~tCE IS REQUIl2ED FIRST If rezoning request, are conditions being proffered with this request? Yes No V.41ZL~'~,rCE, ; W~lIVER`~i~VD ADtV1INTS~TT~~Z'IYE f1PP.Et1L r~PPLI~4c'VTS (T~/`~iA•A) Variance(Rlaiver of Sections} of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Sections}: of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to ~ TlT1T T!~ A'r*+rrl~T ~AT7T ~ iUnT RF+'. At,f'F.P'I'FIl TF' ANY t~F T`N F-4 )~C'_ z r SSE is trie application complete: rlca~c ~uccn u c.u~.iva~.~+. ~u ~ ~-_--•~----- • -- ITEMS ARE iVIISSII~tG OR INCOMPLETE. R/S~`W V/AA R/S/W V/AA ~ R/S!W V/AA ,/' Consultation 8 112" x 11" concept plan ~ Application fee Application etes and bounds description Proffers, if applicable Justification Water d ew lication Adjoining property owners ereby certify that I am either the owner of ~ e property or owner' agent or contract purchaser and am acting with the knowledge and ,~nsent of the owner. Owner's Signature 2 I[JS ~ ~~C A'3'~C'sN ~'(~~L 1Z~ZE~tiiiti'la, Sg'1;C~_~d~ T?5i' t ~.~^~iI?' OR 'W_~iz•, a;~ 1+'~C~['L+'~ i Applicant '~~ Planning Commission will study rezoning, special use permit or waiver requests to dete.~nine the need and justification for ,hange in terms of public health, safet<j, and general welfare. Please answer the following questions as thoroughly as possible, Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the agpiicable zoning district classification in the Zoning Ordinance. Please explain how the project conforms to the~general guidelines and policies contained in the Roanoke County Community `e Plan. `y Please describe the impact(s) of the request on the property itself, the adjoirhing properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, road schools, parks/recreation and fire and rescue. ~~ 3 ;~~STii~'~1CA'~'~(3~ ~'~R VA~IA~i~~ ~~C~UES'~' Applicant T'-- of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a ~ ice can be granted. Please read the factors listed below carefully and in your own words, describehow the request meets each factor. If additional space is needed, use additional sheeis of paper. 1. The variance shall not be contrary to the public interest and shall be in harmor_y with the intended spirit and purpose of the Zoning Ordinance. ,t 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches conttscation has distinguished from a special privilege. or convenience) and would prohibit or unreasonably restrict the use of the property. 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zonin~lOrdinance. 4. The variance will not be of a substantial detriment to the adjacent properties or~the character of the district. ~I 4 ~t3NCFPT I'L:~,~( Cr'~ECI~LIST' A ~^ncept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the I; `'se change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations . A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development _ b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d e. f. _. g _ h i. Location, names of owners and Roanoke County tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land use of all adjacent properties All property lines and easements All buildings, e°~isting and proposed, and dimensions, floor area and heights Location, widths and names of all existing ar platted streets or other public ways within or adjacent to the development - j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers - m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants _ p. Any proffered conditions at the site and how they are addressed - q. If project is [o be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~~ Date Signature of applicant ~ ,JESSri~=IC ~'T`i0!~i ~OR~~~J1~TIi~+~iSTRA'p~'VE 'Al'~E.~L R~QL~S'I' Applicant ~- I se respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper. J1- ?51,~ Zoning: R -1 ~~. r's» Zoning: -1 ~~. ~~ - . NO v - 3564 ~y ,~ ~ x.59 ~ 2~. 25 ~ . ¢ _4. 46. ~~5~ 2~ 2~. ,~~, . ~,~ ;~; ,~ ~~, ~~ ~.~~.; ' ' 7. 4 - ~ ~ ~ ~~ ~ - 4 8 . ~ „ _ ~ ~ ~ ~ 49 . '~ - ~ ~ ~ '~, ~ o ~ ~ ~ ~ o v ~ ..o Q ~o ~ ROANOKE COUNTY Applicants Name: Randy Grisso DEPARTMENT OF Zoning: R-1 COMMUNITY DEVELOPMENT Proposed Zoning: R- > S. U.P ` - Tax Map No. 35.04-1-22 FI ~- :~ AMENDED APPLIC ATION FOR REZONING County of Roanoke For Staff Use Only Community Development Planning & Zoning Date reeei ed: ~- ~,s 5'~i3-v3 R ived by: 5204 Bernard Drive P O Box 29800 application fee-: ~ ~7 PCBZA date: 1' ~ ~ c3 Roanoke, VA 24018-0798 2068 FAX (540) 776-7155 772 540 Placards issued: BOS date: ~' ~~ `` ~ - ( ) ase um er. C'ace Number ~ 1 ~a ~ ~ ~ ~ t', ~~ ALL APPLICANTS Check type of application filed (check all that apply) X Rezoning ^ Special Use ^ Variance ^ Waiver ^ Administrative Appeal Applicants name/address w/zip: Phone: 983-9325 Hollins Hospitality, LLC, c/o G. Michael Pace, Jr., Esq. Gentry Locke Rakes & Moore Cell No.: 353-0233 P.O. Box 40013, Roanoke, VA 24022 Fax No.: 983-9400 mike ace gentrylocke.com Owner's name/address w/zip: Phone No.: A- 562-1675 Parcel A: Florence M. Peters Parcel B: Hollins Hospitality, LLC 6402 Garrett Lane P.O. Box 201 Phone No.: B- 344-5531 Roanoke, VA 24019 Roanoke, VA 24002 Fax No.: B- 344-5531 Property Location Magisterial District: Hollins A- 7944 Plantation Rd., Roanoke, VA 24019 B- 8008 Plantation Rd., Roanoke, VA 24019 Community Planning area: Core Commercial Tax Map No.: A- 027.06-04-18; B- 027.06-04-17 Existing Zoning: A- Primary R-1 (.40 ac. I1 (Conditional)); B- R-1 Size of parcel(s): Acres: A- 2.705; B- 0.803 Existing Land Use: REZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/W) Proposed Zoning: C-2 for both parcels Proposed Land Use: Hotel/MoteUMotor Lodge Does the parcel meet the minimtun lot area, width, and frontage requirements of the requested district? Yes X No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes X No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes X No ^ VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V!W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to ~Tl1T TT A !''!"~CDTL'71 iL' A NV (lri' TA7 Is the applicatton comptete~! rtease cnecx a encwscu. r-rr~.,~~.n,~.,~. •• •~~ ~,~-_ _--- "------_ ___ __ ___ _ _ _ ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA X Consultation X 8 1/2" x 11" concept plan X Application fee X Application X Metes and bounds description X Proffers, if applicable X Justification X Water and sewer application X Adjoining property owners 2 ;SE ~- rd. I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. A _ ~ ~ x~ „ ~~ %"'~? ~.~Zjrj Owner's Signature B - HOLLINS By: Owner's Signature I NSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Applicant Hollins Hospitality LLC The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. SEE ATTACHED SCHEDULE 1 Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. SEE ATTACHED SCHEDULE 1 Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. SEE ATTACHED SCHEDULE 1 3 f-a JUSTIFICATION FOR VARIANCE REQUEST Applicant Hollins Hospitality, LLC The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. N/A 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. N/A 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. N/A 4. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. N/A 4 NSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST Applicant Hollins Hospitality, LLC Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. Reasons for appeal: N/A 2. Evidence supporting claim. fa N/A CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS X a. Applicant name and name of development X b. Date, scale and north arrow X c. Lot size in acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. X £ The zoning and land use of all adjacent properties X g. All property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development X j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS X k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map in a suitable scale and contour intervals X n. Approximate street grades and site distances at intersections X o. Locations of all adjacent fire hydrants X p. Any proffered conditions at the site and how they are addressed N/A q. If project is to be phased, please show phase schedule I certi at a ytems required in the checklist abov~'e complete. S Mays 12, 2003 Date ,/'' ~~ . 6 AMENDED SCHEDULE 1 TO THE AMENDED APPLICATION OF HOLLINS HOSPITALITY, LLC, FOR REZONINGTO THE PLANNING COMMISSION AND BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Application is hereby made for rezoning of two (2) parcels of land located at the terminus of Carvin Street (Virginia Secondary Route 735) and at the intersection of Plantation Road and Friendship Lane in the Hollins Magisterial District of Roanoke County, Virginia, pursuant to Section 30-54-2(A) of the Roanoke County Zoning Ordinance. A. APPLICANT Name: Hollins Hospitality, LLC Address: P.O. Box 201 Roanoke, Virginia 24002 Telephone No.: 344-5531 Contact: G. Michael Pace, Jr., Esquire Gentry Locke Rakes & Moore 800 SunTrust Plaza P.O. Box 40013 Roanoke Virginia 24022-0013 Telephone No.: 983-9312 Facsimile No.: 983-9469 E-mail address: mike~ace@gentrylocke.com B. OWNERS Parcel A (2.705 Ac.): (Tax Map No.: 27.06-04-18) Name: Florence Marie Peters Address: 6402 Garrett Lane Roanoke, Virginia 24019 Interest in Property: Hollins Hospitality, LLC is the contract purchaser of Parcel A, consisting of 2.705 acres, from Florence Marie Peters. Parcel B (0.803 Ac.): (Tax Map No.: 27.06-04-17) Name: Hollins Hospitality, LLC Address: P.O. Box 201 Roanoke, Virginia 24002 ~'~ 14875/2/1004091.2 C. LOCATION OF PROPERTY: Parcel A: 7944 Plantation Road, Roanoke County, Virginia Parcel B: 8008 Plantation Road, Roanoke County, Virginia D. ADJOINING OWNERS: (See attached list of adjoining land owners) E. F. G LEGAL DESCRIPTION: VOLUNTARY PROFFER: (See Exhibit A attached) Hollins Hospitality, LLC hereby voluntarily proffers with this application the following condition: The Property will be developed in substantial conformity with the Concept Plan, dated April 25, 2003 and prepared by Lumsden Associates, P.C., subject to any modifications required during site plan review or agreed to by Roanoke County, including requirements related to buffering and screening the proposed use from adjoining properties. PROPOSED USE: Hollins Hospitality, LLC ("Hollins") is a Virginia limited liability company owned by J. Granger MacFarlane and Jay Patel and is in the business of developing, owning and operating motels and motor lodges in Virginia and elsewhere. Hollins currently owns a 0.803 acre parcel referred to above as Parcel B located at 8008 Plantation Road (Tax Map No. 27.06-04-17). Hollins is the contract purchaser of an adjoining 2.705 acres parcel owned by Florence M. Peters (Tax Map No. 27.06-04-18) referred to above as Parcel A. Parcel A and Parcel B are collectively referred to herein as the "Property." Parcel A currently is primarily zoned R-1, Low Density Residential District. A portion of Parcel A is zoned I-1 (Conditional) (see "Concept Plan" for details). Parcel B is currently zoned R-1. Hollins has filed this application to rezone Parcel A and Parcel B to C-2, General Commercial District (Conditional), as shown on the Concept Plan dated April 25, 2003, prepared by Lumsden Associates, P.C. attached hereto (the "Concept Plan"). The purpose of this application is to permit combination of Parcel A and Parcel B for the development as a 74-83 bed Marriott Fairfield Inn Motor Lodge. The granting of the requested rezoning is a condition precedent to the closing of the purchase of Parcel A. The Property has been selected for development by the applicant because of its proximity to Interstate 81 and Route 11. Hollins intends to develop the Property in substantial conformity with the Concept Plan, subject to any modifications required during site plan review or agreed to by Roanoke County. The development of the Property for the Jr~ 14875/2/ 1004091.? ~/ proposed use will make the Property compatible with the existing uses in the surrounding area and the general commercial development pattern along Plantation Road. Nearby properties are currently being put to a variety of mixed commercial uses, including a Hampton Inn, a Country Inn & Suites, a Days Inn, afamily-style restaurant, a Shell gasoline station and convenience store, an Exxon gasoline and convenience store, a McDonald's restaurant, commercial offices and industrial facilities, as well as a few single and multi-family residential dwellings. This area is clearly in transition, and given the general pattern of development along this part of Plantation Road, there is no reasonable expectation that the area will continue to be used for residential purposes. Importantly, plans are under way to realign the I-81 connector with Friendship Lane, further confirming the commercial nature of the area. Hollins intends to raze the existing residential dwelling and garage on Parcel A and construct the Marriott Fairfield Inn, with sufficient parking available as shown on the Concept Plan. Access to Parcel A will be along the existing asphalt drive along the eastern boundary of Parcel B, with road improvements as necessary to satisfy Roanoke County, VDOT and Marriott requirements. The Roanoke County Community Plan (the "Community Plan") designates this area for land use as Core Commercial. The Core designation delineates commercial and retail areas where suburban centers of high intensity urban development are present or expected. The proposed use is consistent with the permissible land use types, principles and policies contained in the Community Plan for Core commercial development. Significantly, in October 2000, the County revised the Community Plan to include Plantation Road and the new I-81 interchange improvements to allow for high density commercial development along this corridor. Hollins believes that a Marriott Fairfield Inn on the Property will provide a substantial benefit to the County and the public. Such use is consistent with and is a less intensive commercial use than others permitted in the C-2 zoning classification. In addition, plans for the development of the Property include substantial landscaping and buffering that meets or exceeds the County's requirements in order to minimize or eliminate any adverse impact the proposed use may have on the adjoining properties. The project will promote tourism, provide a high quality lodging facility to compliment those already in the area, and provide the County with additional revenues. The proposed use also meets all setback and other requirements of Sections 30-54-3 of the Zoning Code, so no variances are required. The Property is currently served by public water and sewer. There will be no adverse impact on public services and facilities or utilities, including roads, schools, parks and other recreational facilities, or fire and rescue services. Plantation Road is a heavily traveled roadway linking Williamson Road (Route 11) and I-81, and the proposed use will not increase the demand on this road, or other County services or facilities. 14875/2/ 1004091.2 Because (a) the area in which the Property is located is already heavily developed with a variety of commercial uses similar to the proposed use, with no reasonable expectation that the area remain residential in nature, the proposed use will not cause an adverse change in the surrounding area, (b) the proposed use is consistent with the Community Plan and the general purposes of Section 30-54-1, et. seq. of the Zoning Code, and (c) the development as shown on the Concept Plan would be an appropriate and attractive improvement to the Property, the existing R-1 zoning designation for the Property is unreasonable. These factors clearly support the reasonableness of a C-2 zoning designation for the use of the Property as proposed. In view of the foregoing, we ask that (a) the Planning Commission recommend approval of the proposed rezoning, and (b) the Board of Supervisors approve the application in order to permit the development of the Property as a Marriott Fairfield Inn location. Thank you for your consideration. 14875/2/ 1004091.2 ~. A Comm: 2001-312X The following is a deed description for 2.705 acre Parcel "A", Tax No. 27.06-04-18. BEGINNING at Corner #3, said point being the northwesterly corner of 1.29 acre portion of Lot 16, Waldron Court, Section 1, said point also located at the terminus of Carvin Street, and said point also located on the southerly boundary of property of Bach and Newbern, Deed Book 1431, Page 648; thence leaving Waldron Court and Carvin Street and with Bach and Newbern for the following 2 courses, N 30° 45' 00" W, 453.23 feet to Corner #4; thence S 58° 50' 00" E, 258.85 feet to Corner #5, said point being the northwesterly corner of Georgia B. McDaniel property; thence leaving Bach and Newbern and with McDaniel for the following course, S 30° 45' 00" E passing Corner #6 at 255.57 feet, in a11457.05 feet to Corner #4, said point located at the southwesterly corner of property of Hollins Hospitality, LLC, said point also located on the northerly boundary of 1.29 acre portion of Lot 16, Waldron Court, Section 1; thence leaving Hollins Hospitality, LLC and with Waldron Court, Section 1, S 59° 40' 00" W, 307.16 feet to Corner #3, the place of BEGINNING and containing 2.705 acres. ~- a Comm: 2001-312X The following is a deed description for Parcel "B", 0.803 acre parcel, Tax No. 27.06-04- 17. BEGINNING at Corner #1, said point located on the westerly right-of--way of Plantation Road, said point also being the northeasterly corner of property of P D Lodging Associates, L.L.C., Deed Book 1535, Page 1697; thence leaving Plantation Road and with P D Lodging, S 60° 43' 35" W, 167.14 feet to Corner #2, said point being the northeasterly corner of 1.29 acre portion of Lot 16, Waldron Court, Section l; thence leaving P D Lodging and with Waldron Court, Lot 16, Section 1, S 59° 40' 00" W, 48.32 feet to Corner #A, said point being the southeasterly corner of property of Florence Marie Peters; thence leaving Waldron Court and with peters, N 30° 45' 00" W, 201.48 feet to Comer #6, said point being the southwesterly corner of property of Georgia B. McDaniel; thence leaving Peters and with McDaniel, N 82° 48' 08" E, 259.27 feet to Corner #7, said point located on the westerly right-of--way of Plantation Road; thence leaving McDaniel and with Plantation Road, S 18° 29' 47" E, 104.94 feet to Corner #l, the place of BEGINNING and containing 0.803 acres. 0 3MINY Mll~tM'tlY rvs~ YINI7NIA'IHONY021 Sd:3NN1'ld-S210A1AlI(1S-SU:7:~N17Na ~.: -~:~- aR 3~ a o~ N V'1d 1d3~NOO 3 ib~~ t a~i ~~ ~} 11/ ~1 '~ ~~~~ ` ~S{~i ~ ~ ~~~~ ~ ~ ~'~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ s ~" I to \~ ~~~~ y~,' i ; 11idd ~ Chi ~ ~~~ i"~ ~ 11111 u ~'J~i~~" e~~"~~ ~~$g~" 7~ U o~ w xx~ ~ ~ ~ ~~ ~ a ~ ~~ gp 9 5 ~ R Q ~ ~ ~ 3 ? ~ ~;, ~ ~ 6 8 t j 2 ~ ° , ~ a 3 1 3 ~ ..~ ~~ ~ ~ ~ ~rG ~ - ~' i ~ ~ ~j~3 ~ ~gq~ ~ ~ ~~ ~~ ~; ' 77 3 ~B s ~ }}j525 }p C 3C E~ ~ ~~ ~ ~Z Y ~ ~ ~ g ~ ~~ ~ 1~~ ~€ a y Y ~ ~C~e~ ~ ~ ~~i 9~ ~ ~a y ~ 3+e~ ~~ is `~ ° . ~ ~ ~ ~ ~a ' 8~ ~~'~ ~ ~~g '' 's~ ~; ~~ 4 s , ; - pp py5 J m ~ ~ ~-7 i a o w o -, Z ~ ~~~ `c O ~+ o ~ v Z ~~.~ ~~ 2~2 N WN ~MV~ N w ry U ~^~H ~~V(X 2¢, t ..I Q ^~ C~C~VV~~ o Z 4 W~ ti< 0. '..~ V ~ ti 4 N a 7 W 4 4 >e~ ~NV ~ ., W g ~N~/I p~ U U F O W a^[~ V~ F ~ O a~~ H ~ 02 w U R ~ W~ ~ ~ ~~ C W F U ~i ~7 ~ ~ F ~ _ ~ a ~ ~ 0. O 4 W ~ ~I i i. ,, ~a ,~ 3 X ~~/ ~~i _~~ ~~ ``! ~ ~~ _ i ;_ - i I~~ i~ ~. 11~ ~~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Hollins Hospitality Zoning: R 1 Proposed Zoning: C2 Tax Map No. 27.06-4-17,18 F~~ Draft Design Guidelines Route 11/460 West Corridor Master Plan Route 11/460 West Corridor Master Plan -Design Guidelines GOAL: Develop a set of Design Guidelines as a component of the Corridor Master Plan that will serve as a planning tool to help achieve aesthetic and functional compatibility between new and existing development along the Route 11 /460 West Corridor as improvements are made to this corridor per roadway plans prepared and implemented by the Virginia Department of Transportation. OBJECTIVES: ^ Proactively plan for quality development along the corridor to include a mixture of residential, office, retail, institutional and industrial uses. ^ Encourage aesthetic and design excellence in all public and private improvements and developments through adherence to the design guidelines included in this Master Plan. Encourage revitalization and redevelopment of properties along the corridor to create an attractive, commercially viable and functionally efficient atmosphere for the development of business centers and community focal points. ^ Encourage designs that produce a desirable relationship between individual parcels, the vehicular and pedestrian circulation systems, and adjacent areas. The provision of pedestrian open spaces, such as covered walkways, plazas, courtyards and open passageways between buildings and adjoining developments, are highly desirable. ^ Encourage consolidation of contiguous parcels to provide for development projects that collectively function in swell-designed and efficient manner while discouraging traditional commercial/industrial strip development patterns that require multiple access points and large expanses of parking areas and often result in clusters of architecturally-unrelated buildings. Strive to incorporate visually interesting building facades into designs that effectively engage pedestrian and business interest. ^ Discourage development that creates high traffic volumes directly to and from Route 11/460 West and that contributes to the creation of astrip-commercial character along the corridor. For development that requires drive through facilities and promotes short visits, encourage the utilization of shared access points from Route 11/460 West and interior access drives that direct the main flow of traffic to controlled intersections. Implement the use of stormwater best management practices (BMPs) and techniques that help to preserve and/or improve the water quality of water bodies and drainage corridors, including the use of sub-regional stormwater drainage facilities. The integration of Low Impact Development principals is strongly encouraged. Site planning and design should consider the use of landscape areas as a method of promoting increased storm runoff flow paths and the construction or bio-retention systems (rain gardens) as an alternative to conventional stormwater management facilities. Realized incentives to land developers or owners include potential reduced costs of site grading, infrastructure construction and long term facility maintenance. ^ Encourage the utilization and implementation of these guidelines by offering financial, zoning, stormwater, and design incentives and programs that are mutually beneficial to the business and the development of the corridor. August 29, 2002 Draft Design Guidelines Route 11/460 West Corridor Master Plan Analysis of Existing Conditions A. The initial step in site plan formulation shall be an inventory and analysis of significant natural and historically significant features that exist on the parcel. Inventory and analysis elements shall include, but are not limited to, drainage corridors, areas of steep slopes and/or unstable soils, and significant vegetation. Data generated as part of the analysis shall be submitted as part of a preliminary plan submission to Roanoke County for review. B. New development shall minimize impacts to significant natural features and shall strive to preserve existing individual trees over six inch (6") diameter at breast height (DBH) and tree masses that function as natural visual buffers and provide a natural setting for the construction of new buildings. All trees 24" DBH and greater shall be protected, preserved and incorporated in the final site design, except where such practice severely limits the site's development options as determined by the Director of Community Development. C. Incorporate into design development the preservation of natural drainage corridors, views, natural ground forms and unique site features. D. All proposed development or alteration shall reflect sensitivity to the historical character of the corridor in terms of land use and architectural integrity. New commercial development and existing structure redevelopment shall integrate architectural elements that emphasize aesthetically pleasing facade and side wall components visible from the Route 11 \ 460 West corridor. Building Orientation and Location A. New buildings and associated structures shall be located in a manner that encourages aesthetically pleasing views from the Route 11 \ 460 West corridor. The locations should reflect the historical character of the corridor and blend with adjacent developments. B. Buildings shall be sited with respect to the natural topography and any unique cultural, historic features of the site. C. The arrangement of multiple buildings on a single development parcel shall be undertaken so as to define workable spaces that promote the safe and efficient interaction of site users. D. Multiple buildings shall be arranged to reflect a unified theme for the proposed development and clustered to reinforce a neighborhood style or feeling as appropriate for the corridor. ~-~3 August 29, 2002 2 Draft Design Guidelines Route 11/460 West Corridor Master Plan III. Site Access A. Access points along the corridor shall be minimized and consolidated to the greatest extent possible in order to reduce traffic congestion and facilitate ingress and egress from sites along the corridor. B C D Access to each development parcel shall be designed so as not to impede traffic along the corridor. Where feasible, development parcels shall share access points along the corridor via shared entrance and access drives, interparcel travelways and/or on-site service drives that connect adjacent parcels. Individual parcels of land that exist at the time the [Route 11/460 West Corridor Overlay District] is created shall not be denied access to a public highway in the event no reasonable joint or cooperative access is possible at the time of development. Areas along the rear property lines of parcels shall be enhanced to encourage access points, joint access drives and service alleys through the planning of buffer strips and easements with all new and redeveloping businesses. E. As a condition of project approval for new and redeveloping businesses, property owners shall provide a joint easement agreement that allows cross access to and from other properties within the corridor and a unified parking and circulation plan should be formulated wherever feasible. IV. Site Layout, Parking and Pedestrian Circulation A. Site layout shall stress the development of an organized pattern of roads, accessways, parking areas, service lanes and pedestrian walkways that work together to provide a safe and efficient internal vehicular and pedestrian circulation pattern. Internal roads, accessways, parking areas, service lanes and pedestrian walkways must be located outside of public right-of-ways and maintained by property owners. B. Provisions for connections to pedestrian and vehicular circulation systems throughout the corridor shall be incorporated into site plans. C. Parking lot design shall incorporate opportunities for interconnection to adjacent parcels within the corridor wherever feasible. f3 August 29, 2002 3 Draft Design Guidelines Route 11/460 West Corridor Master Plan ~,,, D. Views to parking areas from the roadway corridor shall be minimized by locating parking areas to the side and rear of proposed buildings. Landscaped areas shall be incorporated adjacent to parking areas as stipulated by Section VI Landscaping. E. Smaller parking areas located throughout an individual development parcel shall be deemed preferable to large expanses of parking as these smaller parking areas function to reduce visual and environmental impacts. While the location of all parking areas shall be in compliance with the existing zoning ordinance requirements, parking areas are generally discouraged in the front yards of parcels. Multiple smaller parking areas with associated landscaping, sidewalks and signage comprising 30% to 50% each of total required parking is encouraged over single parking areas adequate for the entire parking demand. F. The provision of on-site pedestrian circulation systems shall be coordinated with those systems of adjacent properties and with pedestrian circulation patterns throughout the corridor. Develop clearly defined and direct walkways to buildings that will discourage unintentional pedestrian routes that may jeopardize possible landscape opportunities. V. Building Style and Architectural Treatment A. Architectural treatment of buildings, including style, materials and color, shall be compatible with the developing character of the neighborhood. Building compatibility shall be achieved through the use of similar building massing, materials, scale, colors and/or other architectural features as appropriate. Creation of a strong sense of architectural continuity along the corridor is highly encouraged. B. Where large buildings are proposed, architectural facades and landscaping shall be used to reduce their visual and aesthetic impact. The use of vast blank building walls in areas visible from the street or adjacent properties shall be avoided or mitigated through the use of fenestration, building articulation, architectural detailing and/or landscape plantings. Building frontages shall utilize offsets, projections and/or other distinctive architectural components to add interest to building facades and reduce the impact of expansive structures. C. Building materials shall be selected on the basis of their harmony with the developing character of the neighborhood. Exterior materials such as exposed standard concrete block, or metal will not be allowed within 300 feet of the public right-of-way. ui„-,~., roflon4i"o mn+orinlc~ .,ro ~oo,,.,ea ,,.,-,,.,.or,+-,h~o. preferred materials shall include stone, brick, architectural precast concrete, aluminum and glass. Concrete masonry shall be limited to ground face, split face or burnished units. D. Building entrances shall be designed to be clearly visible and easily recognizable from parking areas and walkways. Special attention shall be given to street level design that attracts pedestrians and reinforces street activity. E. Building services associated with solid waste storage or mechanical units shall be screened from view to minimize visual impacts from the corridor, parking areas and neighboring properties. August 29, 2002 4 Draft Design Guidelines Route 11/460 West Corridor Master Plan `~ ~~ F. Accessory buildings associated with individual lots uses such as utility buildings, solid waste storage enclosures and storage buildings shall be constructed of materials that are architecturally compatible with the main facility. VI. Landscaping A. General standards and specifications 0 1. Landscaping design standards and species requirements shall conform to the Roanoke County Zoning Ordinance Sec. 30-92 Screening, Landscaping, and Buffer Yards with the exception of the following: B. Street frontages Street frontages along the corridor shall be devoted to building architecture, landscaping or public green spaces unless site constraints dictate otherwise and with approval of the [Director of Community Development]. Landscaping along the frontage of properties adjoining any road right-of-way shall be outside of the road right-of-way and in compliance with all VDOT regulations for roadside landscaping, and shall include the following: a) A planting area with a minimum width of 15 feet shall be established outside any road right-of-way and utility easement and maintained as open green space. b) Within this planting area, a combination of trees and shrubs shall be planted as follows: 1) A minimum of one deciduous shade/street tree shall be planted for each forty (40) feet of contiguous property line. 2) A minimum of one flowering ornamental tree shall be planted for each forty (40) feet of contiguous property line. 3) A minimum of eae-two deciduous shrubs shall be planted for each °~`, five (5;) feet of contiguous property line. At maturity, these shrubs shall attain a August 29, 2002 5 Draft Design Guidelines ~" Route 11/460 West Corridor Master Plan ~~' minimum height of three (3) feet. One-third of all required shrub plantings shall be of evergreen materials. c) In addition, evergreen trees and shrubs, groundcover plants and/or earth berms may be combined with the required street frontage landscaping. d) No uses shall be permitted within the street frontage planting area except as follows: permitted entrances, necessary stormwater management facilities, utility crossings and easements, pedestrian and bike trails, and signage as allowed within the Corridor Overlay District. C. Parking areas shall conform to the Roanoke County Zoning Ordinance Sec. 30-92 Screening, Landscaping, and Buffer Yards. hr+ll ho •±~ fnlln~e~~• e ~ D. Building exteriors Areas along the exterior walls of buildings shall be landscaped to soften the appearance of the buildings and enhance site aesthetics. Flexibility in the placement of landscape materials around building exteriors shall be granted in order to promote a naturalized appearance and in recognition of the occurrence of service areas and utility systems adjacent to buildings. Landscaping around building exteriors shall be as follows: a) A minimum of one deciduous shade/street tree shall be planted for each thirty (30) feet of side and rear exterior building walls. b) Foundation plantings shall be provided along the front fagade of buildings as follows: 1) A minimum of one deciduous shade/street tree shall be planted for each thirty (30) feet of front building facade. 2) A minimum of one flowering ornamental tree shall be planted for each thirty (30) feet of front building fagade. 3) A minimum of one deciduous shrub shall be planted for each four (4) feet of front building facade. At maturity, these shrubs shall attain a minimum height of three (3) feet. One-third of all required shrub plantings shall be of evergreen materials. August 29, 2002 6 Draft Design Guidelines ,,r Route 11/460 West Corridor Master Plan i~'"a c) In addition, evergreen trees and shrubs, groundcover plants and/or earth berms may be combined with the required building exterior landscaping. d) Landscaped plazas may be used to meet building exterior landscaping requirements but landscaping in these areas shall not exceed 50% of the minimum landscaping required for the side and rear exterior building walls and for front building facades. E. Stormwater management areas Above-ground stormwater management areas and facilities shall be landscaped with plants adaptable to being temporarily inundated with water consistent with recommended engineering practices for the design of such areas and facilities. Landscaping of such areas and facilities shall follow design principles compatible with other required site landscaping and shall result in a landscape design that is an aesthetic asset to the overall development. F. Buffer areas Buffer areas shall be required between properties of different zoning intensities and shall be located on the development parcel under consideration. The minimum buffers required between properties of different zoning intensities shall conform to the Roanoke County Zoning Ordinance Sec. 30-92 `Screening; Landscaping, and Buffering with the exception of the following; 2. As required, buffer areas shall be provided along the outer boundaries of development parcels except in locations where access driveways, utility easements and/or site openings are required to be located in those areas. 3. Buffer areas shall be planted with a combination of landscape materials that conform to the standards stipulated in this ordinance. A mixture of large and small, deciduous and evergreen trees, shrubs and groundcover plants and earth berms should be utilized to create a buffer area that effectively screens properties of different zoning intensities. Landscape plans for buffer areas are encouraged to incorporate earth berms with an average height of 3-4 feet, where physiographically feasible, and other creative landscape features into buffer area design in order to simulate a naturalized landscaped edge between adjoining properties. Where earth berms are used, berm side slopes should be no greater than 2:1; berms side slopes 3:1 or less are preferred. August 29, 2002 7 ! , Draft Design Guidelines Route 11/460 West Corridor Master Plan VII. Site Lighting A. Exterior site lighting shall not extend beyond 75% of the height of the principal structure with the exception of buildings with a height of twenty'(20'}feet or less. Buildings with a height of 20' or less shall have a maximum height of fifteen (15') feet forexterior lights. #eig#~: Path and landscape lights are encouraged where appropriate. VIII. Signage A. The shared use of signs is encouraged for adjacent businesses. C. Signage spatial allocation shall meet the requirements of the Roanoke County zoning ordinance. Signage spatial allocation for shared signs shall be the sum of each allowable sgnage area per business. E. All fr°°,~.Q°~ ' 2. Signs shall be channel lit, ground lit or top lit with shielded laps placed so as to not cast light onto the path of traffic or onto any adjacent road or property. F. Signs should be complemented, accented and enhanced by with a combination of landscape materials that conform to the standards stipulated in this ordinance. The sign landscaped area shall be at a minimum one and one-half times the total area of the sign. August 29, 2002 F3 8 .• . Draft Design Guidelines Route 11 /460 West Corridor Master Plan I. The following types of signs shall be prohibited within the overlay district: 1. Off premises signs 2. Portable signs 3. Temporary signs 5. Roof signs v. Dnl-r-t~°~ian3'i IX. Utilities A. All new site utilities shall be located underground unless otherwise approved. B. Where feasible, existing overhead utility lines along Route 11/460 West shall be relocated underground or to the rear yards of buildings along the corridor. August 29, 2002 f-3 9 ACTION NO. ITEM NO. (T - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: First reading of an ordinance authorizing and approving execution of a lease agreement with NewPipe, Incorporated, for office space in the Salem Bank and Trust Building, 220 East Main Street, Salem, Virginia SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: NewPipe is a technology company which has been located in Suite 212 of the Salem Bank and Trust Building since February, 2000. The company wishes to renew its lease on the 300 square feet located in this Suite. The term of the lease is for one year, beginning on April 1, 2003, and renewable for an additional year on April 1, 2004. The rent is $370.71 per month, or $14.82/square foot, which is comparable to other rental fees in the building. If the tenant chooses to renew the lease for an additional year, the rent increases to $400.00 per month. FISCAL IMPACT: The County will receive $4,448.52 from the tenant during the first year of the lease, and an additional $4,800 if the lease is renewed. These funds are deposited in the Salem Bank and Trust Account for the upkeep and maintenance of the facility. ALTERNATIVES: Alternative One: That the Board approve the first reading of the ordinance, and place it for a second reading on June 10, 2003. ~~ Alternative Two: That the Board not approve the first reading of the ordinance, and direct staff to inform NewPipe, Inc. to vacate the premises at Suite 212 in the Salem Bank and Trust Building. STAFF RECOMMENDATION: Staff recommends Alternative One. The space occupied by NewPipe is fairly small, and not easily rentable. It is not practical to use this suite to increase the space next door, because the suite on one side is already fairly large, and the tenant on the other side is not interesting in renting more space at this time. G-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 27, 2003 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH NEWPIPE, INCORPORATED, FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106- 13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, one of the commercial leases assumed at the time of purchase was with Trading Worldcom Incorporated/Seth Longo, for 300 square feet of office space in 1 G-~ Suite 212 on the second floor of the building, and said lease has expired; and, WHEREAS, NewPipe, Incorporated ("NewPipe"),anew company being operated by Seth Martin, formerly Seth Longo, has negotiated with staff to continue leasing the premises for a period of one year from April 1, 2003, at a rental of $370.71 per month, with the option to renew the lease for an additional year at $400.00 per month; and WHEREAS, the lease agreement with NewPipe would include provision for payment of back rent due on the premises by July 1, 2003; and, WHEREAS, it would serve the public interest to continue leasing the premises to NewPipe in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 27, 2003; and the second reading was held on June 10, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of 300 square feet of office space in Suite 212 at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to NewPipe, Incorporated for a period of one year at an annual rental of $4,448.52, payable monthly in the amount of $370.71, commencing as of April 1, 2003, and ending on March 31, 2004, with the option for NewPipe to renew said lease for an additional period of one year at an annual rental of $4,800.00, together with provision for payment by NewPipe of back rent in the amount of $5,004.71, is hereby authorized and approved. 2 G-I 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. 3 ACTION NO. ITEM NO. CT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 27, 2003 Ordinance authorizing the quitclaim and release of an existing 20 ft. waterline easement within the proposed right-of-way of Matisse Lane (Plat Book 19, Page 122), Cave Spring Magisterial District Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~''0~'''`~"`~~ SUMMARY OF INFORMATION: The petitioner, Strauss Construction Corporation, is the developer of The Gardens of Cotton Hill Subdivision. The original easement was acquired by plat, recorded in Plat Book 19, Page 122, for Section 5 of the Gardens of Cotton Hill Subdivision. The easement is located at the end of Matisse Lane, as shown on the plat for Section 5. In August 2002, Strauss Construction Company subsequently extended Matisse Lane to serve Section 7 "Tulips in the Garden". The 20 ft. waterline easement, described above, lies within Matisse Lane. The utilities for Section 7 have already been approved, installed, and accepted by Roanoke County. Bonds are still being held for this development. In order for this section of Matisse Lane to be accepted into the State Secondary Road System, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the above portion of waterline easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facility and the condition that the facilities located within the G-~ 40 ft. right-of-way of Matisse Lane may continue to occupy the street in the existing condition and location. The release would be for as long as the subject section of Matisse Lane is used as part of the public street or highway system. However, said easement would not be vacated by the Board and would revert to the County in the event Matisse Lane is ever dropped from the State Secondary Road System. The Utility Department is in agreement with this request. FISCAL IMPACT: The developer, Strauss Construction Corporation, shall be responsible for all fees associated with the quitclaim and release of the easement. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaim and release of the existing 20' waterline easement within the boundaries of Matisse Lane. 2. Decline to adopt the proposed ordinance, which would result in Matisse Lane remaining a private road. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. G-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF A 20' WATER LINE EASEMENT CREATED ON PLAT OF SECTION NO. 5, THE GARDENS OF COTTON HILL, IN PLAT BOOK 19, PAGE 122, AND NOW WITHIN THE BOUNDARIES OF MATISSE LANE ADJACENT TO LOTS 1 AND 2, SECTION NO. 7, TULIPS IN THE GARDENS, PLAT BOOK 24, PAGE 169, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, in order for Matisse Lane to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right- of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT requires quit-claim and release to the Commonwealth of Virginia of all existing easements within the boundaries of Matisse Lane, namely a 20' water line easement, shown and created as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION No. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 19, page 122; and, WHEREAS, Matisse Lane has since been extended for the development of Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, and the subject water line easement now lies within the boundaries of Matisse Lane, adjacent to Lots 1 and 2 of Section No. 7; and, WHEREAS, it will serve the interests of the public to have the extension of Matisse Lane accepted into the state secondary road system and this release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. 1 G-~ THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 27, 2003, and the second reading was held on June 10, 2003; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Matisse Lane into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the 20' water line easement, shown and dedicated as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION No. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 122, within the boundaries of Matisse Lane and now lying adjacent to Lots 1 and 2, Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, as shown on Exhibit A attached hereto, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 40-foot right-of-way for Matisse Lane, as shown on the above-referenced plats, may continue to occupy the street or highway in the existing condition and location. c. This release is for so long as the subject section of Matisse Lane is used as part of the public street or highway system. 2 y !. G-~ 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 s I Blow ` 6 SECTION N GARDENS 1 0 gtISES I ~~ P° e 169 plat B 1 ~~^ ,y 5' ~ ~ $~ oc~~c~~o b ~~ ' ~~ I ~B~ys~yoi~ v~ ~ ~ 1 , Lot 24 ~a~ 0 1 c ~ w I .o 1~ .oN ~~ !9 ~~ ° 10,058 Sq.Ft. t ~Q o ' J ~. o Existing 20 Waterline Easement 1 3--~- (Plat Book 19, Poge 122) ~_ ~ - fo 6e Vacated --.._ Matisse Lane ~g $ (R;y~nr-ate Jlby !/oriesJ Mo,~e ~ ward ~ .,_ Natural ~lYotercourse Lot 1 ~ 13,972 Sq.Ft. / t prainogel6, age 157) (Pl°f Back ~yoturol. ~,--~•- - _ - _ -' "' .Watercourse--~ ~~_---- __ ~ }_-s }~-~ ~ ~` ____-~ S +~ ~ lT- Existing 50' L 1 i / Eost Tennessee Gas ~ i / 59t Gompony Easement ~' / ~0~ Book 769, Poge 55J / / -~ 60~ Pn~ce EOS~ x -X "- and Fen ~ x~- a (~ - - 1 .,;~otto~ Hill flo -~ Rrght-o d ryy ~a Vie) 8B- - - - - - .- ~rginr° Sec N07ES: - - 1. THE INTENT OF 7HJS-PG4T JS TO SHOW 7NE EXSIIING 20' WAIERUNE EASEMENT (PLOT BOOK 19, PAGE 122) TO BE VACATED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS 2 THIS PLAT WAS PREPARED WITHOUT THE BENEI7T OF A CURRENT TITLE REPORT ANO THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3. THIS PLOT WAS TAKEN FROM RECORDS uarrt ~ Eole"-1 24' A/mimum 1 I ~ Budding Line 3 I I Lot 2 1 I 14 .~01 sQ Ft. 14,234 Syft. I 1 1 I 1 EXistin9 s Line - ~ iI 1 1 Easeme1'pa9e 43) i i~ (Plat Book 1 ~ / / ~ ' . ' ' 20 ~°to k 1i P~9~ • {e L~ds~~P ~ ~ ~ E11Stmg (Pot B i EXHIBIT SHOWING EXISTING 20' WATERLINE EASEMENT LOCATED WITHIN THE EXISTING RIGHT-OF-WAY "TULIPS IN THE GARDENS" (P.B. 24, PG. 169) TO BE VACATED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS PREPARED FOR STRAUSS CONSTRUCTION CORPORATION CAVE SPRING MAGISTERIAL DISTRICT DATE: SCALE: COMM. NO.: CADD FILE: ROANOKE COUNTY, VIRGINIA 1s, 2oos LUMSDEN ASSOCIATES, P.C. 1" = 50' ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 2001-076 F:\2001\010176\01078SSE.DWG 4664 BRAMBLETON AVENUE PHONE: (5401 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM G-a EXHIBIT A •~ l , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE 052703-4 AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF DRAINAGE EASEMENTS FOR AN INDUSTRIAL ACCESS ROAD PROJECT IN VALLEY GATEWAY WHEREAS, the Virginia Department of Transportation requires drainage easements for the discharge of storm water runoff from the industrial access road, known as Woods Farm Road, serving Valley Gateway; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 27, 2003; and that the second reading was dispensed with in accordance with the provisions of this section in order to expedite the construction of the industrial access road; and NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the donated drainage easement across a portion of property owned by the Greater Roanoke Valley Development Foundation and designated as Tax Map Number 50.01-1-5.7, is hereby authorized; said drainage easement shown as "20' Storm Drain Easement", on a plat prepared by the Roanoke County Department of Community Development dated 5/21/03 (Exhibit A). 2, That the acquisition and acceptance of a 20' drainage easement across a portion of property owned by Anthony C. Chambers and the Life Estate of Mary A. Chambers and designated as Tax Map Number 50.01-1-7 is hereby ., 1 I l authorized in an amount not to exceed $6,000; said drainage easement shown as "Proposed 20' Storm Drain Easement" on a plat prepared by the Roanoke County Department of Community Development dated 5/14/03 (Exhibit B). 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Altizer to waive the second reading and adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~t~!~~ • t IlL~1~Y~(~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development George Simpson, Assistant Director, Community Development William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 V • METES AND BOUNDS DESCRIPTIIINS SHOWN ON THIS PLAT REPRESENTS A COMPOSITE OF DEEDS, PLATS, AND CALCULATED DYFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. . \ .\ GREATER ROANOKE VALLEY DEVELOPMENT TAX No. 50.01-0i-05.07 ~ DB. 1544 PG. 156 u~i 17.36 Ac. a 0 m d Z a it W TIE S32'31'00"E 18.83' ~ OO ~ ,, .\ \. ~~O ~~ \ ~; \ ~ \ ~ ~ ~6d`~$p0 '(ARM `~~y'~//' ' ~~ pSEp ZMEN~ O ~~y i~ PRpp EPS~ ~R~~~~C~~. ~ti,~t~~i~~l, 313 5p © ' z, ~~,v~ ~v~u __ ~ v` ~~ ~°~ a~2 ~.5 397 ~> >. 'Y~~B• l p3 pc. c~' 1• ~~, o~ 575,3~,gp"W o Z?~.~1, EXISTING 15' SANITARY SEWER EASEMENT F & W PROPERTIES II INC TAX No. 50.01-01-05.00 DB. 1292 Pts.614 42.38 Ac. . •'' .~'' ..-' ~•• :~ ~ ~. ~~r-~ ~ ,..-~ ~~ ~~. !i l •~. ' ~ ~~. =, vo,~ 5 6 ~•~ ~ ~ ~. ~. N ~,` ~~.cREEK\ . ~~ ••, ~. ANTxoNY c. cxAlviBERS g o, `~ ~`•. SUBJECT TO MARY A. CHA~B~RS LIFE ESTATE TAX No. 50.01-Q1-07.00 DB.424 PG~47~ DB. 1570 PO. 151 ti~ 5.3~Ac.~'~ `` ~,~ ~ ~~ ~ ~ ~~ ~,oo~ ~/\2 ;\, ___R 0 "'~g5 ~ LINE BEARING DIST. 1-2 N84'43'23"E 192.89' 2-3 N70'4800 248.23' 3-4 N23'S819 E 110.30 4-5 S50'13'21"E 20.79' 5-6 S23'58'19°W 113.29' 6-7 S70'48'00"W 259.34' 7-8 S84'43'23"W 185.04' 8-1 N32'31'00°W 22.49' 0~1 ~ ~'~ 8g 88. ''S ~ .~ l/ ~ ~' i 3932 / EASEMENT AREA 0.2546 Ac. 11090.86 S.F. ~ ~ O D ~o 3gg5 o'er ~~. 3,9Q R=1415.00' L=92.24' D=3'44'06° T=46.14' CH=S30'10'22"W CHORD DIST.=92.23' R=1415.00' L=142.60' D=5'46'26" T=71.36' CH=S25'25'01 "W CHORD DIST=142.54' ~~ TAX MAP NO. 50.01-01-07.00 SCALE: ~ °~ ~~ PLAT SHOWING NEW 20' STORM DRAIN EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY ANTHONY C. GHAMBERS SUBJECT TO MARY A. CHAMBERS LIFE ESTATE F.li$IBIT B PREPARED BY: ROANOKE COUNTY nF'PaRTMENT OF' COMMUNITY DEVELOPMENT DATE: 5-14-03 ~-3 ACTION NO. ITEM NO. (~-T - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Ordinance authorizing the acquisition and acceptance of drainage easements for industrial access road project in Valley Gateway, Vinton Magisterial District SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director of Community Development APPROVED BY: Elmer C. Hodge ~~~ County Administrator ~~ COUNTY ADMINISTRATOR'S COMMENTS: ~~%~"'" SUMMARY OF INFORMATION: The Board of Supervisors approved Resolution 021903-1 .a, requesting that the Commonwealth Transportation Board provide Industrial Access Funding for Integrity Windows, Inc. at their February 19, 2003 meeting. This request was approved by the Commonwealth Transportation Board at their May 15, 2003 meeting. A requirement for the approval of plans and construction of the industrial access road is that drainage easements be acquired for discharge of stormwater runoff from the right-of-way that will be maintained by VDOT. Two of the required drainage easements as shown on the attached plats are (a) donated easement from the Greater Roanoke Valley Development Foundation and (b) purchased easement in an amount not to exceed $6,000 from Anthony C. Chambers and the Life Estate of Mary A. Chambers. FISCAL IMPACT: Funds for the acquisition of these easements have previously been appropriated to the Marvin Window Economic Development Department account and no additional appropriation will be required. G-3 ALTERNATIVES: Authorize the County Administrator to execute the necessary documents to acquire the easements, as described in the attached ordinance, upon form approved by the County Attorney, with funds previously appropriated to the Economic Development Department, and waive the second reading of said ordinances to expedite the closing on Tract "D" in Valley Gateway for economic development reasons. 2. Decline to acquire the easements at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF DRAINAGE EASEMENTS FOR AN INDUSTRIAL ACCESS ROAD PROJECT IN VALLEY GATEWAY WHEREAS, the Virginia Department of Transportation requires drainage easements for the discharge of storm water runoff from the industrial access road, known as Woods Farm Road, serving Valley Gateway; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on May 27, 2003; and that the second reading was dispensed with in accordance with the provisions of this section in order to expedite the construction of the industrial access road; and NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the donated drainage easement across a portion of property owned by the Greater Roanoke Valley Development Foundation and designated as Tax Map Number 50.01-1-5.7, is hereby authorized; said drainage easement shown as "20' Storm Drain Easement", on a plat prepared by the Roanoke County Department of Community Development dated 5/21/03 (Exhibit A). 2, That the acquisition and acceptance of a 20' drainage easement across a portion of property owned by Anthony C. Chambers and the Life Estate of Mary A. Chambers and designated as Tax Map Number 50.01-1-7 is hereby 1 G•3 authorized in an amount not to exceed $6,000; said drainage easement shown as "Proposed 20' Storm Drain Easement" on a plat prepared by the Roanoke County Department of Community Development dated 5/14/03 (Exhibit B). 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. 2 ~ I'7 y'" A"' r i ~ Qg. g3 ~/ / ~ W i ~ ~~~~ U '~ ~-' z ~ ' o ~ ~ ~ '~ Wz ~ z °z o ~~ ~ ~ ~ 0 ~ ~ W ~, ~ ~ ~ ~ ~'" aa~ Oq~ ~~ a~~ ~ ~ Z Z UO c~ o~~: j A~c~ ~~ Z O t~ z~' p?~ z ~ ~a oa c,m ~ W Q, u ~ ~ ~~ ~ ~ ~ ~ ~' ~ ~ W oo ~ ~ w ~ A ~ ~ 'Q Gf~o, ~ ~ A Z ~ O .d~cC7 ~ E" o w a, a ~ ~pZ ° ~ N N I- ~o~ Ha~A a ° W W } ~ Z !r1 ~ °~ Np1'39'17'W ~+ N013G'11"W 721.1' '~'78~ adoa Qyp~ w~y~ Sa00M ,~0 NOISN31X3 o3SOd02~d Z O Z wadi saooM ------------------------ 3~ p VV" O H ~a~ ~ Z ~ W `~ m ~ m ~ ~ U U ~ W J ~~~ ~~ W N C/1 ri ~ ~ _ C2 ~ ~O ~ Z az~ ~ ~ o~z~ ~~ ~~' ~ ~ ~a~aa a a ~ a; ~ ~ SEA 3~a Z 0 w w ~ ~ m Z ~H a, d 99t'Jd 6t 8'd NVI2l3W ~ LQL1 ffiIBIT A a o ~ x METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENTS A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ` ~---. -' ~.. ` GREATER ROANOKE VALLEY DEVELOPMENT ~ TAX No. 50.01-01-05.07 ~ DB. 1544 PG. 156 ~ ~ ~ 17.36 Ac. ~ ~~ .- ~~ ~ ~ ~ ~~~ ~ .~' m ~: y 5 ,~• ~.• r N1~ Q 51 s~i~, _~~ w X60 ~$p0 S~pRM ~~i~~v // / ~ PROpo ~PS~MEN ~l~~;'yy~ / TIE RP\N ~~~,~,~~,t~~yyy'~` ~ S32'31'00"E ~ '~~`"~" '"~~y © ~ ~ 1 R~(~~~~~`" ~~y. 3~3 5p 18.83' O ~S~~,nt~~~}y y' _ ~ N ~ '~ " __- ---- - _ 0 y~c~ Tv~''"OgE`to SpO~~ g5 ` •~0~~ ~~ ~j, 'Cpl' B_1A12 Pc. 397 ~5 ~.~ \ ~ ~ O ti03 , ~\ ~•~_ ~~~. ~ S'S g~'30 ~.. RF -- 23.5 ~ ~~~ c FK_~'•~ 0 w ~ . ~ ~\ ~ 1 ~ ANTHONY C. CHAMBERS ~ . EXISTING 15' °o_ o`,~ ~ SANITARY SUBJECT TO MARY A. CHA~BERS LIFE ESTATE SEWER TAX No. 50.01-O1-07.00 0 ~• EASEMENT DB.424 PG~147~, O DB. 1s70 PCi. ls~l \ O 9 ~ pO ~ ~ ~ "~~. ~ 3952 ~-! ~,~,~~ F & W PROPERTIES II INC. O .S'gs, ~ TAX No. 50.01-01-05.00 `38' DB. 1292 PG. 614 ,~~`~ 8$ 842 3.9 ,~ 8 srj 42.38 Ac. ~~,yp ~$ ~ yb~; R=1415.00' LINE BEARING DIST. 1-2 N84'43'23"E 192.89' 2-3 N70'48 00 248.23' 3-4 N23'5819 110.30 4-5 S50'13'21"E 20.79' 5-6 S23'58'19"W 113.29' 6-7 S70'48'00"W 259.34' 7-8 S84'43'23"W 185.04' 8-1 N32'31'00"W 22.49 ~ ~ '~ L=92.24' ~ D=3'44'06° 3932 T=46.14' CH=S30'10'22"W CHORD DIST.=92.23' Z ,.~~,y, , "'~_T R=1415.00 EASEMENT AREA L=142.60' D=5'46'26° 0.2546 Ac. T=71.36' 11090.86 S.F. CH=S25'25'01"W CHORD DIST=142.54' TAX MAP NO. 50.01-~~ -07.00 SCALE: ~ ~~-~ ~~~ PLAT SHOWING NEW 20' STORM DRAIN EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY ANTHONY C. CHAMBERS SUBJECT TO MARY A. CHAMBERS LIFE ESTATE ffiIBIT B PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 5-14-03 G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE 052703-5 TO VACATE, QUIT-CLAIM AND RELEASE AN UNUSED PORTION OF A 20' WATERLINE EASEMENT AND A PORTION OF A 15' SANITARY SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1305, PAGE 1397, AND TO ACCEPT IN EXCHANGE A RELOCATED NEW VARIABLE WIDTH SANITARY SEWER EASEMENT, ACROSS PROPERTY OWNED BY LEWIS-GIBBS CORPORATION (TAX MAP NO. 27.13-4-2) IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated March 3, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1305, page 1397, Lewis-Gibbs Corporation, as owner of the subject parcel of land, conveyed to the County of Roanoke certain non-exclusive perpetual easements, including a 20' water line easement and a 15' sanitary sewer easement, upon and across the parcel of land identified upon the Roanoke County Land Records as Tax Map No. 27.13-4-2; and, WHEREAS, Lewis-Gibbs has requested that the Board of Supervisors vacate, quit-claim and release an unused portion of the 20' waterline easement and a portion of the 15' sanitary sewer easement, and to accept in exchange a relocated new variable width sanitary sewer easement; and, WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation will be accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 13, 2003; and a second reading was held on May 27, 2003. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (unused portion of waterline easement and portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, an unused portion of a 20' waterline easement and a portion of a 15' sanitary sewer easement conveyed to the County of Roanoke by deed of easement dated March 3, 1989, and recorded in the aforesaid Clerk's Office in Deed Book 1305, page 1397, across the property of Lewis- Gibbs Corporation identified upon the Roanoke County Land Records as Tax Map No. 27.13-4-2 in the Hollins Magisterial District of Roanoke County, designated as "PORTION OF EXISTING WATERLINE EASEMENT (D.B. 1305, PG. 1397) TO BE VACATED - L THRU O TO L" and "PORTION OF EXISTING PUBLIC SANITARY SEWER EASEMENT (D.B. 1305, PG. 1397) TO BE VACATED - A TO G TO H TO C TO A" on the `Easement Sketch for Lewis-Gibbs Corporation,' dated May 5, 2003, a copy of which is attached hereto as Exhibit A, be and hereby is authorized to be vacated, quit-claimed and released. 4. That, in exchange, the "NEW PUBLIC SANITARY SEWER EASEMENT TO BE GRANTED," as shown on the above-referenced plat attached hereto as Exhibit 2 A, shall be granted and donated to the Board of Supervisors and acceptance of this easement is hereby approved. 5. That, as a condition to the adoption of this ordinance, Lewis-Gibbs Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of any lines, surveys, publication, and recordation of documents. 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 • • • r ~° NEW PUBL/C SANITARY SEWER EASEMENT NE BEAR/NG LENGTH -B N7075'13"W 40.93 -C S29'04:30'W 34.28 -O 573:36 50 "W 14.26 -E N29'04 :30 E 63.04 -F 570'25'13 £ 75.29 ~'-A 573'36 50'bV 34.05 •J7 N73'3650'Z~ 52.35 T/E L/NE -/ 545' 13 00 "W 5.93 TlE L/NE 25.54 67.60 CURIE TABLE CURIE LENGTH RADIUS TANGENT CHORD BEARING CHORD DELTA C1 145.72' 357.58' 73.89 N43'4879'$V 144.72' 23'2058" f Sg~S'1~~061 ~~~~, ~p0 20 2~ l~s ~,pP ~ ~ 10.36 , ~~ r~ i i; ~~EX/571NG 15' PR/uATE ~ i ~ y TELECOMMUNICATION i > ~ EASEMENT p• ~ \ O.B. 1730, h~ ~~ PC. 945 ry~~~ pry ~'~sT \ \ 5 p~~~/ / EXIST/NG !5' S S.E. ~,~2~, \ \ ~ / F ~ D.B. 1305, PC. 1397 ~~ \ \ , ~F \ ~ \ NEW PUBLIC S~W/TARY SE7YE Ei9SE~/ENT TO BE GRANTED ® TNRU QF TO Q PORT1'ON OF IX/SUNG WA7 EASE7{/EM (D.~ 1J05 PG. >t~ 8E VACA'IEO ©THRU op m '' N/F EDWARD W. & JEAN M. STR/TESKY '~ D.B. 1100, PG 340 TAX MAP ,~' 27.14-1-2 ~ - - ~ ~L7 N/F EDWARD W. dt DELORES STR/TE'SKY Mi O D.B. 1117, PG. 67 w nl TAX MAP ,~ 27. 14-1- II y c~~ts'3nx tst_79-.. I - PORTTON OF EXISTING PUBLIC SAN?ARY SEWER EASEMENT (O.~ 1305, PG. 1397) TO B~" I/ACATED \\ \\ EX/STING 30' S.S.E. & W.L.E. D.B. 1305, PC. 1397 ~~~\\\\ \ \~ \ \ EXISTING 20' D.E. T.M. ,27.13-4-2 \ ~e. 13os, Pc. 1402 9.439 ACRES \ \~/'~ \ EX/STING 20' p E FROM RECORDS \~ \~(.a. 1305, PC. 14l / ~` N/F 'tom ROANOKE COUNTY a BOARD OF SUPERIISORS ~3` D.B. 1115, PG. 36 ~?• TAX MAP ~' 27.13-4-1 E~'~y~~'S~h/ / g2' ~0~ N32`~ /~+ ARR~NS B // RpA~ EASEMENT SKETCH FOR LEW/S- G/BBS C©RPORA TION 6520 PETERS CREEK ROAD 9.439 ACRES FROM RECORDS AS DESCRIBED 1N OK 1273 PAGE 1681 ~ ~ l~~f`~ R/W V G `'W 0 ~~ ~~ W~ V PORT/ON OF EXIST/NG 20' WATERLINE EASEMENT TO BE IACATED L/NE BE~OR/NC LENGTH K-L N29'04 ;30 E- 297.79 L -M N60 55'12 "W 33.42 M-N N29'04 48'E 20.00 N-0 560'55'1 'E 33.42 0-L 529'04 30'1V 20.00 TlE uNE DEED BO LESS AND EXCEPT ARIGHT-OF-WAY TAKE RECORDED IN DEED BOOK 1311, PAGE 1743 A PORTION OF A PUBLIC SANITARY SEWER EASEMENT TO BE VACATED A NEW PUBLIC SANITARY SEWER EASEMENT TO BE GRANTED . {\ '{~~~RRR AAAAAA AND A PORTION OF A WATERLINE EASEMENT TO BE VACATED ~~, \\\\////// \\\\\{ ~ HOLLINS MAGISTERIAL DISTRICT ,,,., CIATES INC. ROANOKE COUNTY, VIRGINIA . DATED MAY 5, 2003 , JOB #80200107.00 SCALE: 1" = 60' TEL: 540-772-9580 FAX: 540-772-8050 REFI.ECT~NO TOMORROW PLANNERS ARCHITECTS ENGINEERS SURVEYORS °r~nra+eas °~cNtrecrs Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 °~ir~au °waveraes .~ LEGEND O DEEDED CORNERS O.E. ORA/NAGS EASEMENT S.S E. SAN/TARY SEWER EASEMENT W.L.E. WATER L/NE EASEMENT L/NE TABLE L/NE BEAR/NC LENGTH L 1 N20'06 50 IN 5.49 L2 S5T52 00 "W 6.00 oe J2j~ .o C. 768! N/F RDANOKE COUNTY BOARD OF SUPERS/SORB D.B. 872, PC. 368 TAX MAP ~ 27.14-f-3 3. PORTION OF EXISTING 15' PUBL/C 5AN/TARY SEWER EASEMENT TD BE VACATED ACTION NO. ITEM NO. ~-} - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: May 27, 2003 Ordinance to vacate, quit-claim and release an unused portion of a 20' waterline easement and a portion of a 15' sanitary sewer easement and to accept in exchange a relocated new variable width sanitary sewer easement across property owned by Lewis-Gibbs Corporation, Tax Map. No. 27.13-4-2, Hollins Magisterial District Arnold Covey Community Development Director APPROVED BY: Elmer C. Hodge ~'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: a~~~ SUMMARY OF INFORMATION: The petitioner, Lewis-Gibbs Corporation, is the current owner of property acquired in Deed Book 1273, Page 1681. The existing sewer and water line easements were originally acquired by deed, recorded in Deed Book 1305, Page 1397. Lewis-Gibbs Corporation has submitted development plans for the expansion of their facilities at the First Team Auto Mall. To be able to build the new facilities as shown on the approved plans, it is necessary to vacate a portion of a 15 ft. sanitary sewer easement and a portion of a 20 ft. water line easement encumbering one of the proposed buildings. The portions of the easements being vacated are shown on the attached plat. Lewis-Gibbs Corporation is prepared to move the existing sewer line and replace it with a new line and easement as shown on the approved development plans. The portion of the existing water line easement being vacated does not have an active water line in it; therefore, there is no proposed relocation of the line or the easement. They are requesting that the portions of the unnecessary existing easements be vacated and that acceptance of an alternative sanitary sewer easement, as shown on the attached plat, be authorized. The Department of Community Development and the Utility Department have both reviewed the submitted plans and approved them for construction. Bonds have been posted for this project and the petitioners have already begun construction. ~i FISCAL IMPACT: Lewis-Gibbs Corporation will incur all costs associated with the vacation of a portion of this 15 ft. sanitary sewer easement and the relocation of the sewer line and the vacation of the water line easement. ALTERNATIVES: Vacate the portion of the Sanitary Sewer Easement and the portion of the Water Line Easement as shown on the attached plat and authorize acceptance of the relocated sanitary sewer easement. 2. Deny the vacation of the portion of the Sanitary Sewer Easement and the portion of the Water Line Easement as shown on the attached plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. ~+-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE AN UNUSED PORTION OF A 20' WATERLINE EASEMENT AND A PORTION OF A 15' SANITARY SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1305, PAGE 1397, AND TO ACCEPT IN EXCHANGE A RELOCATED NEW VARIABLE WIDTH SANITARY SEWER EASEMENT, ACROSS PROPERTY OWNED BY LEWIS-GIBBS CORPORATION (TAX MAP NO. 27.13-4-2) IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated March 3, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1305, page 1397, Lewis-Gibbs Corporation, as owner of the subject parcel of land, conveyed to the County of Roanoke certain non-exclusive perpetual easements, including a 20' water line easement and a 15' sanitary sewer easement, upon and across the parcel of land identified upon the Roanoke County Land Records as Tax Map No. 27.13-4-2; and, WHEREAS, Lewis-Gibbs has requested that the Board of Supervisors vacate, quit-claim and release an unused portion of the 20' waterline easement and a portion of the 15' sanitary sewer easement, and to accept in exchange a relocated new variable width sanitary sewer easement; and, WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation will be accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 t+-i 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 13, 2003; and a second reading was held on May 27, 2003. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (unused portion of waterline easement and portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, an unused portion of a 20' waterline easement and a portion of a 15' sanitary sewer easement conveyed to the County of Roanoke by deed of easement dated March 3, 1989, and recorded in the aforesaid Clerk's Office in Deed Book 1305, page 1397, across the property of Lewis- Gibbs Corporation identified upon the Roanoke County Land Records as Tax Map No. 27.13-4-2 in the Hollins Magisterial District of Roanoke County, designated as "PORTION OF EXISTING WATERLINE EASEMENT (D.B. 1305, PG. 1397) TO BE VACATED - L THRU O TO L" and "PORTION OF EXISTING PUBLIC SANITARY SEWER EASEMENT (D.B. 1305, PG. 1397) TO BE VACATED - A TO G TO H TO C TO A" on the `Easement Sketch for Lewis-Gibbs Corporation,' dated May 5, 2003, a copy of which is attached hereto as Exhibit A, be and hereby is authorized to be vacated, quit-claimed and released. 4. That, in exchange, the "NEW PUBLIC SANITARY SEWER EASEMENT TO BE GRANTED," as shown on the above-referenced plat attached hereto as Exhibit 2 -r A, shall be granted and donated to the Board of Supervisors and acceptance of this easement is hereby approved. 5. That, as a condition to the adoption of this ordinance, Lewis-Gibbs Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of any lines, surveys, publication, and recordation of documents. 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 3 • • i8.3 NEW PUBL/C SANITARY SEWER EASEMENT L/NE BEARING LENGTH A-B N7n•25'f_i'1N 40.93 f 4.26 63.04 34.05 J -/ I sas f3 00 "W I 5.93 I TIE LINE PORTION OF EXlS77NG 15' PUBLIC SAN/TARY SEWER EASEMENT TO BE VACATED LINE BEAR/NG LENGTh G-H sir-;R'Sn w 93.48 57.53 25.54 14.09 CURhE TABL£ CURVE LENGTH RADIUS TANGENT CHORD BEARING CHORD DELTA Cl 145.72' 357.58' 73.89 N43'4819 rV 144.72' 23'2058" F ~rjS~,pP ~ 2 k~~'36 , ~~ `~ "~ ~ ~ ,- 15 50 00 ~~ /~ / ~$ i i; ~-EXISTING J5' PR/uATE ~ ~ ~ Y \ TELECOMMUN/CAT/ON t/ i ~ \ EASEMENT p• ~ ^ ~ D.B. 1730, p Oh~ry ~ PC. 945 ~, n~ O l \ ~ V , '•/ os ~o\ ~ •oc ~s\ ~ ~~~~ \ ~~~ ~ ~E NEW PUBLIC SANITARY S! EASEMENT TO BE GRAN Q 7HRU QF lt7 POR770N OF EX/S71NG WAi EASEMENT D.B. 130 PG. BE ~ACA~ © 774RU QO 10 LEGEND O DEEDED CORNERS D.E. ORA/NAGS EASEMENT S.S.E. SAN/TARY SEWER EASEMENT W.LE. WATER L/NE EASEMENT LINE TABLE LINE BEAR/NG LENG7N L 1 N20'06 50 W 5.49 L2 S57'S2 00 "W 6.00 OB ,zj~ pc ~ X68! ~ N/F EDWARD W. & JEAN M. STR/TESKY '~ D.B. 1 JOO, PG. 340 TAX MAP ~ 27.14-1-2 ~ __ ._ ~ Sk°- 1 N/F, ~~ EDWARD W. & DELORES SJR/TESKY ~ h 0 D.B. J 1 f7, PG. 67 ~--EX/STING J5' S.S.E. ~^I TAX MAP ~ 27.14-J-JI ~ D.B. 1305, PC 1397 y c S16'45'30~ 1679= I PORTION OF EXISTING PUBLIC SANITARY SEWER EASEMENT (D.B. 1.'105, P+G. 1397) lt7 BE 1/ACATFLI ~~ ~ ~ EXISTING 30' S.S.E. & W.L.E. O.B. J305, PG. J397 \ ~ ~~ ~ ~ EXISTING 20' D.E. T.M. ,x'27.13-4-2 ~ ~B. J3o5, PG. J4D2 9.439 ACRES ~ ~~/'~` EXISTING 2D' D-L: fROM RECORDS ~ ~~ D.B. f305, PC. J41 _~.•~ \\ N/F ~ ROANOKE COUNTY a BOARD OF SUPERI~/SORS ~i` 0.8. t 115, PG. 36 a?. TAX MAP ~' 27.13-4-J ~,~ ~ 92. 0~/ N32~ /~~RRENS R~A~ EASEMENT SKETCH FOR LEW/S-G/BBS CORPORAT/O/V 6520 PETERS CREEK ROAD 9.439 ACRES FROM RECORDS AS DESCRIBED IN DEED BOOK 1273 PAGE 1681 .~ o ~ ~AR~ES R/ ~W ~~ `~I v PORT/ON OF EXIST/NG 20' WATERL/NE EASEMENT TO BE t/ACATED LINE BEAR/NC LENGTH K-L N29'04 30 £ 297.79 L-M N60'S5'12"W 33.42 M-N N29'04 48'E' 20.00 N-O 560'55'12 E' 33.42 0-L 529'04 307N 20.00 LESS AND EXCEPT ARIGHT-OF-WAY TAKE RECORDED IN DEED BOOK 1311, PAGE 1743 A PORTION OF A PUBLIC SANITARY SEWER EASEMENT TO BE VACATED A NEW PUBLIC SANITARY SEWER EASEMENT TO BE GRANTED AND A PORTION OF A WATERLINE EASEMENT TO BE VACATED HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA DATED MAY 5, 2003 JOB #80200107.00 SCALE: 1 " = 60' TEL: 540-772-9580 FAX: 540-772-8050 PLANNERS ARCHITECTS ENGINEERS SURVEYORS Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 TIE L/NE oP~ANNERS eIIRCHIfECTS .ENGINEERS • SU7VEY[NtS ~'~ ` N/F ROANOKE COUNTY BOARD OF SUPERh/SORS D.B. 872, PG. 368 rAX MAP B 27.14-f-3 3. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE 052703-6 TO VACATE, QUIT-CLAIM AND RELEASE TWO CERTAIN PORTIONS OF A 25' PUBLIC DRAINAGE EASEMENT CROSSING THE PROPERTY OF JAMES R. WALKER OF ROANOKE, LLC AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 25' PUBLIC DRAINAGE EASEMENT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed dated January 16, 2003, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, as Instrument No. 200302859, James R. Walker of Roanoke, LLC, as owner of the subject parcels of land, conveyed to the Board of Supervisors of Roanoke County perpetual easements (15' 25' and variable width) for the purpose of management, collection, transmission and distribution of drainage; and, WHEREAS, the petitioner, James R. Walker of Roanoke, LLC (Walker) is the current owner of the land over which the above-described easements are located, said property being located on the east side of U. S. Route #220 at its intersection with Va. Secondary Route #766 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map #88.03-1-29 and 88.03-1-29.1; and WHEREAS, Walker has requested that the Board of Supervisors vacate, quit-claim and release two certain portions of the 25' public drainage easement, and in exchange, Walker is to convey an alternative 25' public drainage easement to the Board; and, WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 13, 2003; and a second reading was held on May 27, 2003; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portions of public drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, two certain portions of a 25' public drainage easement across property of James R. Walker of Roanoke, LLC, located on the east side of U. S. Route #220 at its intersection with Va. Secondary Route #766 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map #88.03-1-29 and 88.03-1-29.1 designated as "25' PUBLIC DRAINAGE EASEMENT TO BE VACATED" containing 2,149 sq. ft. and "25' PUBLIC DRAINAGE EASEMENT TO BE VACATED" containing 1,525 sq. ft. on the "Plat Showing New 25' Public Drainage Easement And The Vacation Of A 25' Public Drainage Easement Crossing The Property Of James R. Walker Of Roanoke, LLC" dated April 8, 2003, a copy of which is attached to the proposed ordinance as Exhibit A be, and hereby are, vacated, quit-claimed and released; and, 4. That, in exchange, the "NEW 25' PUBLIC DRAINAGE EASEMENT" containing 1,082 sq. ft. as shown on the above mentioned plat, shall be granted and donated to the Board of Supervisors and acceptance of said easement is hereby approved; and, 2 5. That, as a condition to the adoption of this ordinance, Walker shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 • • • GLE1~I.FELDh~N ~0 ~~ 1 ~• ~~~ee ~ ~ ~ ~' L'1 ~. ~ iR '~~ XA~1~VT ~'' ~ ~ c` Fax:540-224-8050 -z~~ t~ F TO 6E VACATED ro 7AX X98.03-Q1-?A. i JAi/ES R. IYAt1(ER OF RQANAKE: LLC INST: /ZOOZ2ZZJ8 • nMCT t-At P.B. 2a PC, 137 G ~ ~ 'o ~' '~ ~~ a'~ S '~" E7gSTRIG VARIABLE MfDtH 1 oRAIrIAO~ EASEffE7~rr 1 ~. ~ TAX X03-Oi-28 °; ~ ~ 1 , ,lAA ~NR.~L~ ~ y~ ~ ` ~~?f80JT ~ / `40 ~ 1 ~ /'~ ''~j ~ / % ~ 17asrovc rs' PuWc ~ ~ OMtAWRGi: FASEIIfMT ~~ ~~$0' E n ~~ NOTES: c~ ! ~°~'~ ..~ w ~r Hpr lb 1GU5 1y~15 r. w IIEW 2T I'UBldC Dr4AdlfAtiE EA~VT 1,092 SOFT. TAX ~.0~-~Di-3.i ~x~ OF R'OAN0ICE LLC 9dST rzDOZtgo37 TRACT t-a P:~ ?:~, PG 138 NL RGE~IEAIT o~ f ~ '~' ~' ::~ E'er T>7 ~ VAGiED PLAT SHOIMNG NEW . 2S' PUBLIC DF~AI'NAGE EASEMENT ANO 7NE VACAITON Ol:. A ~5' ,PUBLIC ,p,RAINAGE EASEMENT t. itltS Pt11T tS BASED ON A pUt9lENT AftD SINiYfY ~ CROSSING THE PROPERTY OF Z ~' rC p °wF ~~ ~~ ~' ~ °~~ A "~` ' JAIF~ES R. fiALKER OF ROANOKE, LLC F'tlalJC SITt1ATE0 ALONC U. S. RTE #220 dt D~innrrc t~' "AOE ~~~'A~St~+aroilr ov~~ Ak x DRANAaE errs 1~iHIAN 8~L ~ ARrvATar YA. SEC RTE .,766 N~T'~' CAVE SPRING MAGISTERIAL DISTRICT ~ tl9S PUT MIAS PREPARED INAIOUt' TiIE' eft t' OF A ~reitpll~R~ Tt,tAT Tip ATRO~Pl~tT1~N0~~ ROANO1fT CDilNTY~ VIRGIMA SfI011N i~IEGN. ogre, ~ nPR)~ s, ~~ LUMSDEN ASSOCIATES, F.C. ecr{~~. ~, ; ~~, ENGINEERS-SURVEYORS FLAI~fNER$ RaAN014E. VIRGINIA NC.i CAOD F1lE, 01-370 4664 BRAMELETON AVENUE PHONE: G540) 7T4~411 P.O. BOX 20669 FAX: tli40) 7?2-9A4S ~9EOYV0 ROAt+IOKE,VIRpNN 24018 E.hWL: MA7l.($~LUMSDENPGCOM y~-a it A ACTION NO. ITEM NO. }-~ - d. AT A REGULAR MEETING OF THE BOARD OF SUPERVISIORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Ordinance to vacate, quit-claim and release two certain portions of a 25' public drainage easement crossing the property of James R. Walker of Roanoke, LLC and to accept in exchange a relocated new 25' public drainage easement, Cave Spring Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~ -~~~ BACKGROUND: By deed dated January 16, 2003, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, as Instrument No. 200302859, James R. Walker of Roanoke, LLC, as owner of the subject parcels of land, conveyed to the Board of Supervisors of Roanoke County perpetual easements (15', 25' and variable width) for the purpose of management, collection, transmission and distribution of drainage. The Board accepted the conveyance of this real estate by Ordinance No. 102787-4/Action No. A-031202-5. SUMMARY OF INFORMATION: This is the second reading of an ordinance to authorize vacation and release of two certain portions of a 25' public drainage easement crossing the property of James R. Walker of Roanoke, LLC and to authorize acceptance of an alternative 25' public drainage easement. The petitioner, James R. Walker of Roanoke, LLC, is the current owner of the property over which the above-described easements are located, said parcels being located on the east side of U. S. Route #220 at its intersection with Va. Secondary Route #766 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map #88.03-1-29 and 88.03-1-29.1. 1 }~-~ Walker has requested that the Board of Supervisors vacate, quit-claim and release two certain portions of the 25' easement to eliminate the encumbrance. The locations of the easement areas to be released are shown as "25' PUBLIC DRAINAGE EASEMENT TO BE VACATED" containing 2,149 sq. ft. and "25' PUBLIC DRAINAGE EASEMENT TO BE VACATED" containing 1,525 sq. ft. on the "Plat Showing New 25' Public Drainage Easement And The Vacation Of A 25' Public Drainage Easement Crossing The Property Of James R. Walker Of Roanoke, LLC" dated April 8, 2003, a copy of which is attached to the proposed ordinance as Exhibit A. In exchange, Walker is to grant a "NEW 25' PUBLIC DRAINAGE EASEMENT" containing 1,082 sq. ft. as shown on the above-mentioned plat (Exhibit A). The new drainage easement has been approved by the Engineering Department and will provide equivalent service. FISCAL IMPACTS: All costs associated with this exchange are to be paid for by Walker as a condition of this action. STAFF RECOMMENDATIONS: Staff recommends that the Board adopt the proposed ordinance. 2 ~}-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE TWO CERTAIN PORTIONS OF A 25' PUBLIC DRAINAGE EASEMENT CROSSING THE PROPERTY OF JAMES R. WALKER OF ROANOKE, LLC AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 25' PUBLIC DRAINAGE EASEMENT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed dated January 16, 2003, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, as Instrument No. 200302859, James R. Walker of Roanoke, LLC, as owner of the subject parcels of land, conveyed to the Board of Supervisors of Roanoke County perpetual easements (15' 25' and variable width) for the purpose of management, collection, transmission and distribution of drainage; and, WHEREAS, the petitioner, James R. Walker of Roanoke, LLC (Walker) is the current owner of the land over which the above-described easements are located, said property being located on the east side of U. S. Route #220 at its intersection with Va. Secondary Route #766 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map #88.03-1-29 and 88.03-1-29.1; and WHEREAS, Walker has requested that the Board of Supervisors vacate, quit-claim and release two certain portions of the 25' public drainage easement, and in exchange, Walker is to convey an alternative 25' public drainage easement to the Board; and, WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 ~-a 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 13, 2003; and a second reading was held on May 27, 2003; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portions of public drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, two certain portions of a 25' public drainage easement across property of James R. Walker of Roanoke, LLC, located on the east side of U. S. Route #220 at its intersection with Va. Secondary Route #766 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map #88.03-1-29 and 88.03-1-29.1 designated as "25' PUBLIC DRAINAGE EASEMENT TO BE VACATED" containing 2,149 sq. ft. and "25' PUBLIC DRAINAGE EASEMENT TO BE VACATED" containing 1,525 sq. ft. on the "Plat Showing New 25' Public Drainage Easement And The Vacation Of A 25' Public Drainage Easement Crossing The Property Of James R. Walker Of Roanoke, LLC" dated April 8, 2003, a copy of which is attached to the proposed ordinance as Exhibit A be, and hereby are, vacated, quit-claimed and released; and, 4. That, in exchange, the "NEW 25' PUBLIC DRAINAGE EASEMENT" containing 1,082 sq. ft. as shown on the above mentioned plat, shall be granted and donated to the Board of Supervisors and acceptance of said easement is hereby approved; and, 2 ~" 5. That, as a condition to the adoption of this ordinance, Walker shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 3 GLEN . FELDh~i ~0 4° ~~ ~v ~ ems' ~~~ /~ ~~ j~6, ~ ». 1 ~ `' ~~~~ . z ~i~~ ~ ~ ~ ~ ~ ~ ~ 1 Q~ Fax :540-224-£{C150 Hpr 16 1UU5 1ti:15 t'.U~ 1~W ?.f'' PIaBL1G t~RAdifAGE ECM' 1,082 SQ.F7: _~. ~r ro eE w~cA>Eo ro r~ui /o9e.os-m-TA.1 o Raaia~w~ INST. /ZOOT22239 tteACT ~-A~ P.B. 24 PGr 137 P' ~ ~1N'~~~ • +~ a~ s `='' aasnrvt: YAINA~E Nro1H 1 r~tecic o)eMVA~ EAStwErrr 1 ~ titi TAX /9ao3-of-~a °~ 1 l ~ ES,L~ G ~. ~ ~ 'WST. /"1002190Jr /' / tJ1 ~` ~ ~ P, ~2~ PCr tad , J~ ~ . ` / ~` ~j ~ / % ~ pasravc rs' taRAd51AGE t:AS~1rr ~~ ~~ ~~7,0' E ~~ ~~ sam+rr ~ ~ ~ ~ ~. ~~ Pt~euc ~~ O~ ~ . ~~ ~,II . ~~.i ~~ .~r~ tcu: :~••~j ~ tij ~, ~ oIGIMAAE ~' { _~ 1 ~ r ~ ~ PLAT SHOIMNG NEW 25' PUBLIC DRAdNAGE EASEMEIV?" ANO TNT VACA77CN+! OP A nti ~ nrrar rn nn,- rivw r_~+ ~e.~1• )tr~nrm NV~Ja ~i.1V ~1 V/f~f4V A/A~/a~a~ssvr r~-~r~+~-.- t. >iE5 PUT R atStD aV A f71Rp@AfT flEiO SGRYFI: CRCSSHVG THE PROPERTY OF z .rr,~ rPU~~trac~p~°MF~TM~s.R''ir a.~ a~A~wc ~ ""~ 'TAJI~ES It. IIALKER OF ROANOKE, LLC MlalC SITUATED ALONG !l. S. RTE ;220 a: a~fM~c ta' A OlrAll~rPT a~~N.r~ ~ x DRAIVAfAr 64SO~JVIS 8110M0 1~'AEtON S1FlALL /E ARIYAIEI.Y VA. SE'C. RTE .,786 N~r'~' CAVE SPRING MAGfSTERlAt EJ1S7RlCT 44 iWS AAT pl4.t PAFPAAm Qfi110flT iFK ~T CF A GNNEPIT Alit' t~O1PT AdO SiEI~ NAY Ea05T:EA5E>VatiS ROANOII~ COUNTY, YIRGIN7A aP 6VdNAPANffS >HAr AfFE1CT nlE' PROFERIY NOT CATH+ APA,~ e, ~~ LUMSDEN ASSOCIATES, P.C. scA~~. ~, : ~~, EIVGINEERS-SURYEYORS-PLANNERS coin. no.. ROAN014E, VIRGINIA X1.370 4664 BRAMHLETON AVENUE PF10NE: (540) 7T4~411 CAOD FiLFr P.O. 60X 21)669 ir1X: tB40) 772.9445 Fvea+VetifO~ItpJ~01l10EABE.DWO ROAPIOKE, VIRG~NU1 24018 F.~w~. MNl.~I.UMSDENPGt~OM rAx ~ao3ror-~ ~ ,,ANts R waxes OF RONiN01CE LLC TRACT !-A P:d; 1:!'. P'G. 139 p~-a Zt A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION 052703-7 APPROVING THE FISCAL YEAR 2003-2004 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 22, 2003. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2003-2004 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None . i A COPY TESTE: ~t~n~~~c~IQ~Q~ Diane S. Childers Clerk to the Board of Supervisors cc: File W. Brent Robertson, Director, Budget Rebecca Owens, Director, Finance Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Joseph Sgroi, Director, Human Resources John M. Chambliss, Jr., Assistant Administrator Dan O'Donnell, Assistant Administrator Schedule A ~- I County of Roanoke Budget Adoption FY 2003-2004 Adopted FY 2003-04 Revenue Estimates General Fund Genera! Government General Property Taxes 86,850,700 Other Local Taxes 24,503,000 Permits, Fees & Licenses 641,687 Fines and Forfeitures 639,400 Interest Income 704,600 Charges for Services 1,910,600 Commonwealth 7, 823,637 Federal 2,600,000 Other 1,760,316 Total General Government 127,433,940 Comprehensive Services 2,814,18D E-911 Maintenance 975,131 Law Library 41,648 S B & T Building 387,609 VJCCCA/Life Skills 317,620 Recreation Fee Class 965,878 Internal Services 2,753,219 County Garage 282,606 Total General Fund 135,971,831 Debt Service Fund -County 3,121,789 Capital Projects Fund 3,388,515 Internal Service Fund 937,906 Water Fund 11,781,093 Beginning Balance 6,359,765 Total Water Fund 18,140,858 Sewer Fund 7,311,583 Beginning Balance 2,570,328 Total Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Capital Fund 1,186,193 School Debt Fund 8,409,277 Regional Alternative School 361,143 School Grants Fund 3,905,018 Sehoof Textbook Fund 965,536 Total School Funds 123,230,344 Total Revenues All Funds 294,673,154 Less: Transfers (79,486,214} Total Net of Transfers 215,186,940 C, Schedule A County of Roanoke Budget Adoption FY 2003-2004 Adopted FY 2003-04 Proposed Expenditures General Fund General Government 021 313 2 General Administration , , Constitutional Officers 8, 300, 923 Judicial Administration 1,110,435 Management Services 2,520,216 Public Safety 16,334,687 Community Services 9,647,828 Human Services 12,414,208 Non-Departmental 4,560,417 Transfers to School Operating Fund 55,795,241 Transfers to School -Non Recurring 125,000 Transfers to Capital Fund 3,386,515 Transfers to County Garage 132,513 Transfers to Debt Service Fund 8,600,030 Other 2,190, 906 Total General Government 127,433,940 Comprehensive Services 2,814,180 E-911 Maintenance 975,131 Law Library 41,648 S B & T Building 387,609 VJCCCA/Life Skills 317,620 County Garage 282,606 Recreation Fee Class 965,878 Internal Services 2,753,219 Total General Fund 135,971,831 Debt Service Fund -County 3,121,789 Capital Projects Fund 3,388,515 Internal Service Fund 937,906 Water Fund 12,166,360 Unappropriated Balance 5,974,498 Total Water Fund 18,140,858 Sewer Fund 6,969,139 Unappropriated Balance 2,912,772 Total Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Capital Fund 1,186,193 School Debt Fund 8,409,277 Regional Alternative School 361,143 School Grants Fund 3,905,018 School Textbook Fund 965,536 Total School Funds 123,230,344 Total Expenditures All Funds 294,673,154 Less: Transfers (79,486,214) Total Net of Transfers 215,186,940 ~~ Schedule A ~~ ~~ County of Roanoke Budget Adoption FY 2003-2004 Adopted FY 2003-04 • In addition to the above revenues and expenditures, the following beginning balances will be appropriated to the Unappropriated Balances of the respective fund: General Fund Capital Fund 9,000,000 360,000 ~- f • O O O O O N O N O O O O O O O O O O O O O O O O O O r O N O M ~ O O O O O O O O O O O O O O ++ O O O r (p M O O O O O O O O O O O O O O O O O d N O O n o CV M O n ~t O O O O O O u'~ 0 0 0 0 0 0 to V' lt") V' Op r r l!') 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O O C N ~ O U N ~ = O N _ ~ uJ tq L N 3 !d ~. N i ~ O Z O 3 O (0 O C y 2 > ~ 2 ~ 4- w D_ w fn C7 ~ ~ ~ ~ ~ •° E d o > ~ m > ~ m ° ~ _ ~ w a i ~ ~ E _ C `- m Y co ~ m w D o •x o ~ °~ ~ ° ~ o ~ o ~ c> w ~ ~ m D . > > Z w 2 cn cn c~ cn C7 w. ~ c~ ~ ~ Z c~ o ~ z ~ cn O U O ~ r- ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Resolution adopting fiscal year 2003-2004 budget, including the fiscal year 2004-2008 Capital Improvement Plan, for Roanoke County, Virginia SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: /~ w~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2003-04 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government, Capital, Water and Sewer Funds. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors through the May 13, 2003 meeting. The proposed budget was submitted to the Board on April 22, 2003 and a public hearing on the proposed budget was held on April 22, 2003. Prepared in conjunction with the FY 2003-2004 budget, the FY 2004-2008 Capital Improvements Plan (CIP) is included as part of this resolution. The CIP summary (by departmental request) is attached. The proposed CIP represents an inventory of the County's capital needs for the next five years. On April 22, 2003 there was a public hearing to secure citizen comments on the County's FY 2004-2008 CIP. The adoption of this document does not represent an appropriation of funds. The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the appropriation ordinance before July 1, °~ 2003 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY 2003-04 appropriation ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the FY 2003-2004 Budget and FY 2004-2008 Capital Improvement Plan. Ti AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION APPROVING THE FISCAL YEAR 2003-2004 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 22, 2003. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2003-2004 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. Schedule A County of Roanoke Budget Adoption FY 2003-2004 Adopted FY 2003-04 Revenue Estimates General Fund General Government General Property Taxes 86,850,700 Other Local Taxes 24,503,000 Permits, Fees & Licenses 641,687 Fines and Forfeitures 639,400 Interest Income 704,600 Charges for Services 1,910,600 Commonwealth 7, 823,637 Federal 2,600,000 Other 1, 760, 316 Total General Government 127,433,940 Comprehensive Services 2,814,180 E-911 Maintenance 975,131 Law Library 41,648 S B & T Building 387,609 VJCCCA/Life Skills 317,620 Recreation Fee Class 965,878 Internal Services 2,753,219 County Garage 282,606 Total General Fund 135,971,831 Debt Service Fund -County 3,121,789 Capital Projects Fund 3,388,515 Internal Service Fund 937,906 Water Fund 11,781,093 Beginning Balance 6,359,765 Total Water Fund 18,140,858 Sewer Fund 7,311,583 Beginning Balance 2,570,328 Total Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Capital Fund 1,186,193 School Debt Fund 8,409,277 Regional Alternative School 361,143 School Grants Fund 3,905,018 School Textbook Fund 965,536 Total School Funds 123,230,344 Total Revenues All Funds 294,673,154 Less: Transfers (79,486,214) Total Net of Transfers 215,186,940 ~` Schedule A County of Roanoke Budget Adoption FY 2003-2004 Adopted FY 2003-04 Proaosed Exaenditures General Fund General Government General Administration 2,313,021 Constitutional Officers 8, 300, 923 Judicial Administration 1,110,435 Management Services 2,520,2141 Public Safety 16,334,687 Community Services 9,647,828 Human Services 12,414,208 Non-Departmental 4,560,417 Transfers to School Operating Fund 55,795,241 Transfers to School -Non Recurring 125,000 Transfers to Capital Fund 3,388,515 Transfers to County Garage 132,513 Transfers to Debt Service Fund 8,600,030 Other 2,190, 906 Total General Government 127,433,940 Comprehensive Services 2,814,180 E-911 Maintenance 975,131 Law Library 41,648 S B & T Building 387,609 VJCCCA1Life Skills 317,620 County Garage 282,606 Recreation Fee Class 965,878 Internal Services 2,753,219 Total General Fund 135,971,831 Debt Service Fund -County 3,121,789 Capital Projects Fund 3,388,515 Internal Service Fund 937,906 Water Fund 12,166,360 Unappropriated Balance 5,974,498 Total Water Fund 18,140,858 Sewer Fund 6,969,139 Unappropriated Balance 2,912,772 Total Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Capital Fund 1,186,193 School Debt Fund 8,409,277 Regional Alternative School 361,143 School Grants Fund 3,905,018 School Textbook Fund 965,536 Total School Funds 123,230,344 Total Expenditures All Funds 294,673,154 Less: Transfers (79,486,214) Total Net of Transfers 215,186,940 T- O O O O O N O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O ++ O O O 0 O 0 r ~- O CO N M O O M O ~ O O O O O O O O O O O O O O O O V `~ ~ O O r O N M O ti ~ O O O ~ O N O ~ O O l(•) ~ 0 O 0 ~ 0 M 0 M 0 O 0 O lfi O) d ~ O ~ ~ N ~ to ~ ~ O .- ~ _ ~ to ~ N N ~ W O O ~ ~ ~ In O M M 00 00 00 ~ V a ti of ~ ~ ~ co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 ~ o 0 0 .- ~n o 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 ~ ~n o o cfl m c~ 0 0 0 0 0 0 0 0 0 0 0 0 0 y~ O 0 0 00 U') to 0 00 f~ O O O O O O In 0 0 0 0 0 0 l[') O ~ O O ~ M o0 ~- f~ ~ ~ O lC') N - ~ Q> I~ O to lf7 0 M M M M O 00 O 00 O> 00 O O ~ ~ d' M ~ .- M O CD ~ . ~ ~ 0 ~ V ~ N d. ~ r r CO ' O ' O ' O O ~ O O ' ' ' ' ' ' ' ' ' ' ~ O O O oD O O O O O O Q O ~ ~ to ~ 0 O 0 O O O O O ~ ~ O I d_ ~ W O ~ N N ' O ' O ' O O O O ' ' ' ' ' ' ' ' ' ' ~ O O O h O O O O O O y~ 4 ~ O to ~ X ~ 0 O 0 O O O O U O ll~ ~ O V' d' 00 d O ~ 'p N N L ` a ~ w C = ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 " o 0 " 0 0 0 0 0 0 o 0 ~ y co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E a X 4 ~ 0 O o l!7 ui 1~ Sri ti o O 0 O 0 ~ 0 O 0 ~ 0 M 0 X 0 0 0 0 0 M ~ W o ~n ~ o N v ~ M M ao ~ ~ o N N y Y ~ ~:. 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R G N r r ~ U 0 O O O O ' ' ' ' ' ~ O O 0 0 0 0 0 0 0 ' ' O O N N ' ~ O O O ; O O 0 0 0 0 0 0 0 O O N ~ , L C O O O O O 0 0 0 0 0 0 0 O O h O O =p O O to O ~ O O o0 (O c0 O O O N N O N L' C O ~ O ~ ~ l17 N ~ V ti N V O 00 N V' V ~ N `7 ~ e- M 01 t0 N ~.. a ~ LL _ ~ N ~ M <O LL ~ (0 ~ ~ H F- ~ L ~ ~ ~ ~ V d ~ 3 0 ~ ~ a ~ N N °D d N o ~ v `~ ~ cb c D cn a ~ ~~ o N ~ ~ ~ ~ ~ ~ ~ +• V o C C ~ U cn _ L ~ t M = N '~ N o (n coo L 0o O c`~a L "~ !9 G1 C € p - .~ ~n ~ to Q y a fn a r O d. L o ; ~ F'; 'O ~ ~ > > ~ ~ L Y L d c N N ~ ~ ~ ~ ~ ~ o O z 'O o O 3 ~ -a m O o V (/~ c C o _ ~ > ~ ~ _ L ~ W w O w L a N w 3 N ` ~ n. y J ~ 3 cu ~ _ ~ ~ ~ o > E m > E m o -~ _ -v a (7 R a i ~ ~ L d _C ~ C C j ~ € C ~ L ~ j m ~ _~ N f0 w N ::+ ~ O _ ~X O ~ 7 ~ 7 O` ~+ ~ O fD p ~ (6 W Y N Y O > > Z w 2 cn (~ (9 cn C7 ~ (n ~ ~ Z C7 ~ Z (~ O U O ~ r- X ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE 052703-8 APPROPRIATING FUNDS FOR THE 2003-04 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 2003, concerning the adoption of the annual budget for Roanoke County for fiscal year 2003-04; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 27, 2003, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 13, 2003, and the second reading of this ordinance was held on May 27, 2003, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2003, and ending June 30, 2004, for the functions and purposes indicated: 1 i• i• County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Revenues: General Fund: General Government Comprehensive Services E-911 Maintenance Law Library VJCCCA/Life Skills SB & T Building Recreation Fee Class Internal Services County Garage Total General Fund Debt Service Fund -County Capital Projects Fund Internal Service Fund -Risk Management Water Fund Beginning Balance Sewer Fund Beginning Balance School Funds: Operating Cafeteria Capital Debt Regional Alternative School Grant Textbook Total School Fund Total All Funds $ 127,433,940 2,814,180 975,131 41,648 317,620 387,609 965,878 2,753,219 282,606 $ 135,971,831 $ 3,121,789 $ 3,388,515 $ 937,906 $ 11,781,093 6,359,765 18,140,858 $ 7,311,583 2,570,328 9,881,911 $ 104,532,177 3,871,000 1,186,193 8,409,277 361,143 3,905,018 965,536 $ 123,230,344 $ 294,673,154 r-~. • County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Expenditures: General Government: General Administration Board of Supervisors County Administrator Community Relations Asst. Co. Administrators Human Resources County Attorney Economic Development Total General Administration Constitutional Officers Treasurer Commonwealth Attorney Commissioner of the Revenue Clerk of the Circuit Court Sheriffs Office Care & Confinement of Prisoners Total Constitutional Officers Judicial Administration Circuit Court General District Court Magistrate J & DR Court Court Service Unit Total Judicial Administration Management Services Real Estate Assessments Finance Public Transportation Management and Budget Procurement Services $ 277,339 220,913 109,446 286,791 486,663 387,327 544,042 $ 2,312,521 $ 679,926 608,589 652,901 821,519 1,496,025 4,041,963 $ 8,300,923 $ 197,068 40,878 1,655 13,429 857,405 $ 1,110,435 $ 832,425 1,032,236 195,000 168,135 292,420 ~°~'• Total Management Services $ 2,520,216 r I County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Transfers to Other Funds Transfer to Debt -General & Schools $ 8,600,030 Transfer to Capital 3,388,515 Transfer to Schools ~ 55,447,942 Transfer to Schools -Non Recurring 125,000 Transfer to Schools -Dental Insurance 347,299 Transfer to Internal Services 937,906 Transfer to Comprehensive Services 1,153,000 Transfer to County Garage 132,513 Total Transfers to Other Funds $ 70,132,205 Unappropriated Balance Board Contingency 107,940 Total General Government $ 127,433,940 Comprehensive Services $ 2,814,180 E-911 Maintenance $ 975,131 Law Library $ 41,648 VJCCCA/Life Skills $ 317,620 SB & T Building $ 387,609 Recreation Fee Class $ 965,878 Internal Services Management Information Systems $ 2,306,216 Communications 447,003 County Garage $ 282,606 Total Internal Services $ 3,035,825 Total General Fund $ 135,971,831 ~~ r'1 County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Debt Service Fund -County $ 3,121,789 Capital Projects Fund $ 3,388,515 Internal Services Fund -Risk Management $ 937,906 Water Fund $ 12,166,360 Unappropriated Balance 5,974,498 18,140,858 Sewer Fund $ 6,969,139 Unappropriated Balance 2,912,772 9,881,911 School Funds: Operating $ 104,532,177 Cafeteria 3,871,000 Capital 1,186,193 Debt 8,409,277 Regional Alternative School 361,143 Grant 3,905,018 Text Book 965,536 Total School Funds $ 123,230,344 Total All Funds $ 294,673,154 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 9,000,000 Capital Fund 360,000 .~- °~. ~• "., j N N N N N N D) O °1 D) N N O O O) °f 0I W W °I N N N N N N N N N N N N N M M E f0 f° (O N (O N fD N n N n N n N n N n N n N n N n N n N n N n N n N n N n N n N n N O M N M N M O M O) M O M O M W f7 l7 O M O M _ tD t° N ~ N ' 7 R R ~ ~ ' ' N N Q ~ ~ ~ e e~~ ' e~~ e } ~ V ~ < ee~~ 7 ~ ~ QQ R e~~ e eF `N7 Q 'V V V 'V Q V V 7 V Q V V 7 V C C 'p M M (h M M M M M M O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N °1 01 O °1 N O T N O) N O O O N C n n r~ ~ n v v v v v v v c v v_ v_ v_ v_ v_ v v_ O v 'C CM l'~ M M M N IA N N _ N N N N N N N N N 1A N IA n n n n ~ n n n n n n n n N T M M M M M M M M M M M M M M M M M M y~r M M M M M M M M M M M M M c7 M M M ~ O O O O O ~~pp ~~pp ~~pp ~~pp ~(pp ~~pp N (° (D ~p fD ~ O p0pp O 00 °1 00 °f 00 O T O N O Q~ 00 O 00 O 00 O 00 O 00 CA 00 E N N N N N N N lf1 In IA In N to ~ ~ In N N N N °7 01 O ~ O/ ~ Of N O 01 O Q1 ~ V 'c ~ ~ n n ~ ao co co ro m oo a a ro ao ao ao ~ co 0o ao ai of °i m of rn vi of of of rn ai of N M M N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N d W M r M r N .- r M N ~ V' ~ r r r N r M N fD Y 00 n r r r r r ~ N .- N M N O 2 H N E ~ /-1-1 •f m E a Q W U c ° E ~ ~ E E ~ E r o 0 0 0 ~ . o Q o ~ o °~ °d o o °~ o ~ > > c U ` > m = ~. m L N > c O ~ ~ c O • N m> > m N m ~ c 0 • > ~ ~ ~ m 0 V y~ ~ :c ~ ~ io m V [j p m U ~ d a ~ C m ~ m O m E ~. ~ U •~ ~ .~ 7 ° r . 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Tom, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Second reading of the fiscal year 2003-04 budget appropriation ordinance SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The fiscal year 2003-04 budget was presented to the Board of Supervisors on April 22, 2003. A budget public hearing was held on April 22, 2003 to receive written and oral comment from the public concerning the proposed budget and FY 2004-2008 Capital Improvements Plan (CIP). Attached for your approval is the 2003-04 fiscal year budget appropriation ordinance. There has been one change to the appropriation ordinance from the 1St reading that was held on May 13, 2003. The Compensation Board has released the FY 2003-2004 state budget for the Sheriff's Department and the approved budget includes 3 additional "emergency funded" positions for the Jail due to increased inmate population. Twelve (12) emergency funded positions were originally included in the Sheriff's budget at the 1St Reading (same level as FY 2002-2003); therefore, the additional 3 positions increases the total to 15 positions. These positions are funded by the state for a period of 12 months and will be reviewed by the Compensation Board on an annual basis as part of the state's budget process. The attached Classification Plan reflects these 15 positions in Part III -Grant Funded and Temporary Full- Time Positions. The change in the appropriation ordinance results in $69,987 of additional revenue from the Commonwealth with a corresponding increase in the expenditure budget for Care and Confinement (Jail). This year's presentation of the appropriation ordinance again includes Projected Fund Balance amounts. This presentation discloses all significant financial resources available to fund County operations for FY 2003-2004. The total County budget is $294,673,154. This includes all inter- fund and intra-fund transfers. The budget net of transfers is $215,186,940. ~'_~ STAFF RECOMMENDATION: The format of the appropriation ordinance conforms to the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County funds as has been used to appropriate School funds in the past. Staff recommends approval of the second reading of the 2003-2004 fiscal year budget appropriation ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2003-04 which includes 4 new permanent positions in the Sheriff's Office that are funded utilizing fee increases previously approved by the Board of Supervisors and 3 additional "emergency funded" positions in the Sheriff's office approved and funded by the Compensation Board. FETING OF THE BOARD OF SUPERVISORS OF AT A REGULAR M ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE APPROPRIATING FUNDS FOR THE 2003-04 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 2003, concerning the adoption of the annual budget for Roanoke County for fiscal year 2003-04; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 27, 2003, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 13, 2003, and the second reading of this ordinance was held on May 27, 2003, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2003, and ending June 30, 2004, for the functions and purposes indicated: County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Revenues: General Fund: General Government $ 127,433,940 Comprehensive Services 2,814,180 E-911 Maintenance 975,131 Law Library 41,648 VJCCCA/Life Skills 317,620 SB & T Building 387,609 Recreation Fee Class 965,878 Internal Services 2,753,219 County Garage 282,606 Total General Fund $ 135,971,831 Debt Service Fund -County $ 3,121,789 Capital Projects Fund $ 3,388,515 Internal Service Fund -Risk Management $ 937,906 Water Fund $ 11,781,093 Beginning Balance 6,359,765 18,140,858 Sewer Fund $ 7,311,583 Beginning Balance 2,570,328 9,881,911 School Funds: Operating $ 104,532,177 Cafeteria 3,871,000 Capital 1,186,193 Debt 8,409,277 Regional Alternative School 361,143 Grant 3,905,018 Textbook 965,536 Total School Fund $ 123,230,344 Total All Funds $ 294,673,154 ~~ County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Expenditures: General Government: General Administration Board of Supervisors $ 277,339 County Administrator 220,913 Community Relations 109,446 Asst. Co. Administrators 286,791 Human Resources 486,663 County Attorney 387,327 Economic Development 544,042 Total General Administration $ 2,312,521 Constitutional Officers Treasurer $ 679,926 Commonwealth Attorney 608,589 Commissioner of the Revenue 652,901 Clerk of the Circuit Court 821,519 Sheriffs Office 1,496,025 Care & Confinement of Prisoners 4,041,963 Total Constitutional Officers $ 8,300,923 Judicial Administration Circuit Court $ 197,068 General District Court 40,878 Magistrate 1,655 J & DR Court 13,429 Court Service Unit 857,405 Total Judicial Administration $ 1,110,435 Management Services Real Estate Assessments $ 832,425 Finance 1,032,236 Public Transportation 195,000 Management and Budget 168,135 Procurement Services 292,420 Total Management Services $ 2,520,216 ~- ~, County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Public Safety Police $ 8,119,715 Fire and Rescue 8,214,972 Total Public Safety $ 16,334,687 Community Services General Services $ 266,569 Solid Waste 4,401,501 Community Development 3,463,372 Building Maintenance 1,516,386 Total Community Services $ 9,647,828 Human Services Grounds Maintenance - $ 1,724,629 Parks and Recreation 2,389,477 Public Health 459,403 Social Services 5,006,771 Contributions-Human Service, Cultural, Tourism 407,483 Library 2,086,791 VPI Extension 89,456 Elections 242,758 Total Human Services $ 12,406,768 Non-Departmental Employee Benefits $ 1,340,000 Miscellaneous 821,000 Internal Service Charges 2,399,417 Total Non-Departmental $ 4,560,417 ~-~ County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Transfers to Other Funds Transfer to Debt -General & Schools $ 8,600,030 Transfer to Capital 3,388,515 Transfer to Schools 55,447,942 Transfer to Schools -Non Recurring 125,000 Transfer to Schools -Dental Insurance 347,299 Transfer to Internal Services 937,906 Transfer to Comprehensive Services 1,153,000 Transfer to County Garage 132,513 Total Transfers to Other Funds $ 70,132,205 Unappropriated Balance Board Contingency 107,940 Total General Government $ 127,433,940 Comprehensive Services $ 2,814,180 E-911 Maintenance $ 975,131 Law Library $ 41,648 VJCCCA/Life Skills $ 317,620 SB & T Building $ 387,609 Recreation Fee Class $ 965,878 Internal Services Management Information Systems $ 2,306,216 Communications 447,003 County Garage $ 282,606 Total Internal Services $ 3,035,825 Total General Fund $ 135,971,831 ~~ County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Debt Service Fund -County $ 3,121,789 Capital Projects Fund $ 3,388,515 Internal Services Fund -Risk Management $ 937,906 Water Fund $ 12,166,360 Unappropriated Balance 5,974,498 18,140,858 Sewer Fund $ 6,969,139 Unappropriated Balance 2,912,772 9,881,911 School Funds: Operating $ 104,532,177 Cafeteria 3,871,000 Capital 1,186,193 Debt 8,409,277 Regional Alternative School 361,143 Grant 3,905,018 Text Book 965,536 Total School Funds $ 123,230,344 Total All Funds $ 294,673, i 54 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund $ 9,000,000 Capital Fund 360,000 1-~ 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2003, are re-appropriated to the 2003-04 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2003, and appropriations in the 2003-04 budget. 5. That all school fund appropriations remaining at the end of the 2002- 03 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2003-04. 6. That all General Fund appropriations remaining unexpended at the end of the 2002-03 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2003-04 as provided by ~~ Resolution 042396-5. z~ 7. Revenues collected for FY02-03 that exceed revenue appropriations and expenditure appropriations for FY02-03 that exceed actual expenditures for the year shall be re-appropriated for specific expenditures as follows: HP Migration and Software Application Upgrades $230,463 8. This ordinance shall take effect July 1, 2003. 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ACTION NO. ITEM NO. ~ ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) The five-year term of Richard L. Jones, Jr., Catawba District, expires on June 30, 2003. 2. CLEAN VALLEY COUNCIL The two-year terms of Dennis "Chip" Harris and Lee B. Eddy, Board Liaison, expire on June 30, 2003. 3. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) Marie Papp, representing the Hollins District, has resigned from the Commission. Members of the commission are looking for a citizen to fill this vacancy and will make a recommendation. There is no term limit for this appointment. 4. LIBRARY BOARD (Appointed by District) Mr. David Smith, who represented the Windsor Hills Magisterial District, recently resigned. Mr. Smith passed away on April 10, 2003. This four-year term will expire December 31, 2003. Ms. Sheryl Ricci, a resident in the Windsor Hills Magisterial District, has been contacted and indicated that she would be willing to serve. 1 ~ ~ , S--~t, 5. PARKS, RECREATION AND TOURISM ADVISORY COMMISSION (Appointed by District) The following three-year terms will expire June 30, 2003: (a) Robert List, Catawba District - Mr. List was appointed January 13, 2003, to complete the unexpired term of Wayne Gauldin. (b) Donna Wooldridge, Catawba District (c) Deborah George, Hollins District (d) Paul Bailey, Windsor Hills District (e) Roger Falls, Vinton District 6. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three-year term of J. Lee Osborne expires on June 30, 2003. 7. ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS The three-year term of Elmer C. Hodge expires on June 30, 2003. This appointment can be made administratively 8. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four-year terms of Geoffrey Ottaway and James W. Arend expire on June 30, 2003. Mr. Ottaway and Mr. Arend are not eligible for reappointment since they have served two consecutive four-year terms. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION 052703-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 27, 2003 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes -May 13, 2003 2. Request from Schools for appropriation of dual enrollment funds in the amount of $6,733 3. Resolution of appreciation upon the retirement of Lillie J. Kessinger, Social Services Department, after thirty years of service 4. Request to amend the Constitution and By-Laws for the Roanoke County Public Safety Volunteer Benefits Board of Trustees 5. Request to approve donation of Police Department vehicle to the Town of Pulaski 6. Request to accept donation of a right-of-way from Michael S. Harless and Deborah W. Harless (Tax Map No. 54.04-07-26), Catawba Magisterial District 7. Request to accept donation of a right-of-way from Clarice D. Hartwell (Tax Map No. 54.04-07-27), Catawba Magisterial District 8. Request to accept donation of an easement from Guy N. Walters, Sr. and Ina C. Walters (Tax Map No. 54.04-07-22), Catawba Magisterial District That the Clerk to the Board is hereby authorized and directed where required bylaw 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION 052703-9.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LILLIE J. KESSINGER, SOCIAL SERVICE DEPARTMENT WHEREAS, Lillie J. Kessingerwas employed by Roanoke County on April 4, 1973, as a Social Services Aide II; and WHEREAS, Ms. Kessinger retired from Roanoke County on May 1, 2003, afterthirty years of service; and WHEREAS, Ms. Kessinger has always shown compassion and concern for all citizens, caring for many elderly persons throughout the years, assisting them with shopping, meeting medical needs, seeking resources, and other life enhancing services, and has been affectionately referred to as "the transportation lady"; and WHEREAS, Ms. Kessinger has exhibited great flexibility in providing an array of social services, and a willingness to support her peers in the expansion and development of new services; and WHEREAS, Ms. Kessinger has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 1 County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LILLIE J. KESSINGER for thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Betty McCrary, Director, Social Services ~ I 2 ACTION NO. A-052703-9.c ITEM NO. K-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request to amend the Constitution and By-Laws for the Roanoke County Public Safety Volunteer Benefits Board of Trustees SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Public Safety Volunteer Benefits Board of Trustees oversees the operation of the Length of Service Awards Program (LOSAP), the retirement type program for the benefit of volunteer fire, rescue and personnel. On March 26, 2002, the Board of Supervisors agreed to eliminate the member of the Board of Trustees from the Police Auxiliary which no longer exists and to replace the position with a second volunteer at-large representative. You asked for the revised by-laws and the attached version accomplishes that task. The amended Article II, Section 1 is revised as follows: Section 1 The LOSAP Board of Trustees shall consist of the Chairperson of the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the Roanoke County Risk Manager, a volunteer fire representative, a volunteer rescue representative, sand two volunteer representatives at-large. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends adopting the change to the Constitution and By-Laws of the Roanoke E L ~ am.iy! ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES CONSTITUTION AND BY-LAWS ARTICLE I TITLE AND OBJECTIVES Section 1 This group shall be known as the Roanoke County Public Safety Volunteer Benefits Board of Trustees (hereafter referred to as LOSAP Board of Trustees). Section 2 Its objective is to be the ultimate authority on management, policy making decisions and eligibility in the benefits program. ARTICLE II BOARD MEMBERS Section 1 The LOSAP Board of Trustees shall consist of the Chairperson of the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the Roanoke County Risk Manager, a volunteer fire representative, avouunteer rescue representative, and two volunteer representatives at large. Section 2 The Chairperson and Vice-Chairperson are voted into office by the Board of Trustees. Section 3 The Chairperson and Vice-Chairperson shall be elected in January of each year. Section 4 The Chairperson and Vice-Chairperson shall serve the board from the time of election until time of the next election. Section 5 In the event of death, resignation or removal from office, the vacant office shall be filled at the next regular business meeting by a simple majority of board members present. Section 6 In the absence of the Chairperson, the Vice-Chairperson will preside over the meeting. Section 7 The secretary for the board shall be the Volunteer Coordinator. I<-Y L` Section 8 Board liaisons shall be requested to serve by the Board of Trustees. Section 9 Board Members will serve afour-year term with no more than two consecutive terms. Section 10 The Roanoke County Risk Manager, Chairperson of the Fire Chiefs Board, Chairperson of the Rescue Chiefs Board, the Volunteer Coordinator and the board liaisons shall be exempt from term limits and their term indefinite through the duration of their position. Section 11 All new board members, with the exception of board liaisons and the Volunteer Coordinator, shall be confirmed by the Roanoke County Board of • Supervisors at a regular business meeting. Section 12 If, after expiration of a term, a position on the board is unable to be filled by a new member, the said existing board member will continue to serve until the new member is appointed and confirmed by Roanoke County Board of Supervisors. Section 13 A representative of the Fire Chiefs Board and a representative of the Rescue Chiefs Board shall be allowed to attend Board of Trustee meetings in the absence of the Chairperson of the Fire Chiefs Board or in the absence of the Chairperson of the Rescue Chiefs Board. ARTICLE III DUTIES Section 1 The chairperson shall preside over meetings. Section 2 The Vice-Chairperson shall act in the absence of the chairperson by assuming all the chairperson's duties. Section 3 All members of the Board of Trustees shall be voting members, with the exception of board liaisons, the Volunteer Coordinator, and representatives of the Fire and Rescue Chiefs Board, should they attend a meeting. Section 4 Board liaisons shall serve as advisors to the Board of Trustees. ARTICLE IV MEETING RULES Section 1 Meetings will be held on the third Thursday of every month at 1900 hours. i• Section 2 A quorum shall consist of the voting members present. ARTICLE V ELECTION PROCEDURES Section 1 Elections shall be held in January of each year. Section 2 The Chairperson and Vice-Chairperson are voted into office by the Board of Trustees. ARTICLE VI BY-LAWS • Section 1 No alterations or amendment shall be made to this constitution and by-laws unless prepared in writing and presented at regular meeting. Section 2 The amendment, revision, or alteration shall be reviewed by the Board of Trustees. Section 3 The Board of Trustees shall read the amendment, revision, or alteration at two consecutive regular business meetings before votes are cast. Section 4 An amendment, revision, or alteration shall be acted upon and adopted or rejected by a majority vote of the voting members present at a regular business meeting. K-y • -~, ACTION NO. A-052703-9.d ITEM NO. K-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2003 Request to approve donation of Police Department vehicle to the Town of Pulaski J. R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 2, 1992, the Roanoke County Police Department purchased a 1984 Chevrolet van from the Carroll County Sheriff's Office for use in undercover department operations. The vehicle was purchased using funds in the seized assets account. Since its purchase, the vehicle has been used for undercover drug and sting operations. Most recently, the van was used by the traffic division for traffic enforcement operations throughout Roanoke County. As a result of its frequent use, the van has become known as an undercover vehicle and has ceased to have any value to the Roanoke County Police Department. The vehicle is not mechanically sound and requires approximately $3,000 in mechanical work. The Town of Pulaski has made an inquiry as to the purchase of the van for similar undercover operations in Pulaski. It is the desire of the Police Department to transfer the vehicle to the Town of Pulaski for the nominal fee of $1.00. FISCAL IMPACT: None -.-. ALTERNATIVES: 1. Transfer the vehicle to the Town of Pulaski for the nominal fee of $1.00. 2. The vehicle could be used in trade; however, the wholesale value of the van is $350 if it is in good mechanical condition. STAFF RECOMMENDATION: Staff recommends Alternative 1. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File J. R. Lavinder, Chief of Police Rebecca Owens, Director, Finance ACTION NO. A-052703-9e ITEM NO. K-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Donation of a right-of-way from Michael S. Harless and Deborah W. Harless (Tax Map No. 54.04-07-26), Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves conveyance of a right-of-way to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: An area of .0348 acre as shown on the Plat entitled "Plat Showing New Right-Of-Way Being Conveyed to Roanoke County by Michael S. & Deborah W. Harless" prepared by the Roanoke County Engineering Department dated September 30, 2002 (the "Plat"), and being a portion of the property belonging to the Grantor, acquired by deed dated September 18, 1987, of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 1272, page 710, and designed on the Roanoke County Land Records as Tax Map No. 54.04-07-26 (the "Property"). Said Property was originally subject to a life estate in Lallia Brammer Hill, said life estate interest having been quitclaimed to Grantor by deed dated January 14, 1999 and recorded in the aforesaid Clerk's Office in Deed Book 1607, page 1575. The location of said Property is more particularly described on the Plat, which is attached hereto as "Exhibit A" and by this reference made a part hereof. The County's engineering staff has reviewed and approved the location and dimensions of this right-of-way. STAFF RECOMMENDATION: Staff recommends acceptance of this right-of-way. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Arnold Covey, Director, Community Development 2 .METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ~~ .. • AN ACCURATE BOUNDARY SURVEY.. f~.~- - - ,{4659 100 YEAR FLOODPLA/N' 1 STORY '~J ~ ' FRAME DWELLING BOUNDARY TAX ,54.04-7-25 LALL/A BRAMMER H/LL ~ LIFE ESTATE `~ z D.B. 1272, PG. 770 1.19 AC. ° EX. /P ~, S B9 0 p W f8" MAPLE G EX. /P 8" P/NE 01.57' X249 0~ 18" H/CKORY C£DAR ROW . -~ .. .. ... _ ........... - ARTRIP LANE . ._.... __........_.. .T.... .-~.;--- ?`~~~~~ ~ ~'~ / ~~. o~~~ / f '` / /~P~' ~ EX. PIPE ~ ®26.3.46' / l i ~ i r rN 89 53'00" N 89 53 00 E .__, ,:.';-:>>:--=~~:»<:-~~'~~' EX. /P 103' Z62 6~ TAX ,54.04-7-26 M/CHAEL ,~ & DEBORAH W. r~'Op,~ Ir D.B. 1607, PG 1575 N 665 0' PLAT-D317AC. PG 1578 26'6 ' ~~ 0.0348 Ac. ~ ~ RIGHT-OF-WAY TO BE 1ry~p ACQUIRED ~ ryo~ TAX MAP N0. TAX,¢~ 54.04-07-26 ,:. ~ , 8 44 04 E.~=~~':~~ ~~ 38.07' ~ +~ ~~ ~~ ry~~ EXISTING EP TAX ,54.04-7-27 CLAR/CE D. HARTWELL W.B. 46, PG 893 D.B. 689, PG. 351 PLAT - D.B. 556, PG 11 5.82 AC. PROPOSED EDGE OF PAVEMENT ,4649 1 STORY BR/CK OWELL/NG SCALE: 1 N = 30' PL.4 T SHOW/NG NEW R/GHT-OF-WA Y BE/NG CONI/EYED TO ROANOKE COUNTY BY G-X ~ ~ ~, f ~!~ „ A~dlC~A~. S. & ®E~O~iAB-~ I~ f6~RLE~ PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 09/3D/02 R.• ~ CAD BLAND PROJECTS R2 ~ARTR/PPLAN DWG ~AR7R/PPLAN. dwg i ACTION NO. A-052703-9.f ITEM NO. K-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Donation of a right-of-way from Clarice D. Hartwell (Tax Map No. 54.04-07-27), Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves conveyance of a right-of-way and temporary grading easement to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: An area of .0117 acre as shown on the Plat entitled "Plat Showing New Right-Of-Way and Temporary Grading Easement Being Conveyed to Roanoke County by Clarice D. Hartwell" prepared by the Roanoke County Engineering Department dated September 30, 2002 (the "Plat"),and being a portion of the property belonging to the Grantor, acquired by deed May 7, 1962, of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 689, page 351, and designated on the Roanoke County Land Records as Tax Map No. 54.04-07-27 (the "Property"). Said property was originally conveyed to Dewey W. Hartwell and Clarice D. Hartwell, husband and wife, as joint tenants with right of survivorship, and title vested in Clarice D. Hartwell upon the death of Dewey W. Hartwell on May 4, 1992 as set forth in the Last Will and Testament of Dewey W. Hartwell, probated on June 24, 1992, of record in the aforesaid Clerk's Office in Will Book 46, page 901. The location of said Property is more particularly described on the Plat, which is attached hereto as "Exhibit A" and by this reference made a part hereof. The County's engineering staff has reviewed and approved the location and dimensions of this right-of-way and temporary grading easement. STAFF RECOMMENDATION: Staff recommends acceptance of this right-of-way and temporary grading easement. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Arnold Covey, Director, Community Development 2 METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULA~'ED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~ :,,..,~ --~'~~ '~J .' ~ r` i ' - ~ ~,, o of ~,, ' ~ ~_ ~ \ '~ ' IN , pEDAR ~`~ ~ ~ ~ /~ ' FLOOOP~A ~ 8 b ~ ~ 100 ~BOUNOARY ~ WELL \ ~ ~ca~~ EX. APSE - ~~` j8~ M • ~Q1.5'pR ROW ..-•~,~F} cE~ , •Ag~.g~. ~,,~~~ . , as•. • ~ ~ ~ . ~•. ,••- if ~ g9'53~9, 6~• / 'i h ~o Q H~ h~ ~~ ~°~~~e ~:~~~~~ ~hz~°~omo.'~ Q~ m~ o ,, +~ c~9~~ ~ ~ 1 o,Q~ 1 1 ,. N 1 ~3, ~~ ,- EX• ~P ' ~ / ' EXISTING EP ti h 0 N ~~ h ~~~ f d. N rr / ~ ~ W / ~ ^ h 3 W ~/ / ~~ ~ O TEMPORARY N r GRADING EASEMENT = ~~ ~, ~ i PROPOSED EDGE OF PAVEMENT TAX ,54.04-7-27 CLAR/CE D. HARTWELL WB. 46, PG. 893 D.B. 689, PG. 351 PLAT - D.B. 556, PG. 11 5.82 AC. rar,*5¢ 04-~ 28 ALFRED L ~• HELEN B. ~ McDAN/EL D.B. 851, PG. 714 PLAT - D.B. 851, PG. 717 3.52 AC. 0.0117 Ac. RIGHT-OF-WAY TO BE ACQUIRED TAX MAP N0. TAX,¢~ 54.04-07-27 SCALE: 1 '" = 30' PLAT SHOW/NG NEW R/GHT-OF-WAY AND TEMPORARY GRAD/NG EASEMENT EXHIBIT "A" BE/NG CON l/EYED TO RDANOKE COUNTY BY CLAR/CE D. HARTWELL PREPARED BY ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 01/16/03 K.• ~ CAD BLAND PROJECTS. R2 `ARTR/PPLAN DWG 1rARTR/PPLAN. dwg ACTION NO. A-052703-9.q ITEM NO. K-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Donation of a deed of easement from Guy N. Walters, Sr. and Ina C. Walters (Tax Map No. 54.04-07-22), Catawba Magisterial District Arnold Covey Director of Community Development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves conveyance of a deed of easement to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: A perpetual RIGHT and EASEMENT, approximately 15 feet in width, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, togetherwith the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated August 19, 1987, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1270, page 874, and designated on the Roanoke County Land Records as Tax Map No. 54.04-07-22 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The County's engineering staff has reviewed and approved the location and dimensions of this deed of easement. STAFF RECOMMENDATION: Staff recommends acceptance of this deed of easement. VOTE: Supervisor Minnix motion to approve staff recommendation Motion approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Arnold Covey, Director, Community Development METES AND BOUNDS DESCRIPTION SHOWN" ON THIS PLAT REPRESENT A COMPOSITE OF n ~ n ~ SOS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ~) Q AN ACCURATE BOUNDARY SURVEY. i~1 `C) }`4706 ~/ N ~ ~~ ~ 1 ~ 1 :~ ~ . ' ~ c?~, ;~ i ~pR ~Op~ W -~ ~ i ~p0 0~' - -22 ~ ~ TAX ,54.04 7 ° ro ~ ' GUY N. WAL TERS, SR. ~'- ~ ~ ~ lNA C. WAL TERS ~'~ ; D.B. 1270, PG. 874 ~ • o ~ ~ ~ ;~ 0.502 AC. ~ • •' ~, , ~.- a c~`~ o ~~ 1 i %,0~ YAP RP~C~~ r ~, ~ j i , . • ~PR~pPR R~(8 pV~ ~y~ ~ 1 ~ ~-• 1~~ B~ p F ~_ /' TAX X54.04-7-32 • /ERROLD W. d^ DOYVNA M. ~. .• ~ HARTA/AN D.B. 1405, PG. 47B 0. s95 AC. i ~ ~• o • ~ mod-` •. ' .• ~i . -~ ,.- y, _-'%'~~ ~~ ~ 1 ~ ~~~ ~ j ~•'~15' DRAINAGE EASEMENT i j• 1' O` • ~,• • s s75o'4T' E ~ 1 ~ dt78' ~;; ,, 4474'39" W 85.41' LINE TABLE S 45:34'41 ~ E 85.41' LINE BEARING DIST. 1-2 N67'50'47"VI/ 15.00' 2-3 N22'09'13"E 16.85' 3-4 N51'13'S6"E 17.88' 4-5 S38'46'04"E 15.00' 5-6 S51'13'56"W 13.99' 6-1 S22'09'13"W 12.96' TAX /1504-7-13 ERNEST M ~ fAVA AL /fY,l/AN L1B. 1.357, PG 1816 R50 AG LOT 1 PLAr a~ az~vNSav few M~EY Hdl ~ LE\7E EA/X.Y fNLL oa foz~ f~ zio 30"ou W . ~ °' ~ ~: a: a~: ~ ~, H ~~ W ~~ r. ~ ~ Z ~~ U DRY SOW CN~~ ~~ f', ,~ . `~; j, 15' DRAINAGE EASEMENT ., TAX MAP N0. TAX# 54.04-07-22 SCALE: 1 " = 30' PLAT SHOW/NG 15' DRA/NAGS EASEMENT BE/NG CONI~EYEO ro ROANOKE COUNTY BY EXHIBIT 'A' GUY N. WALTERS, BR. & lNA C. WALTFRS PREPARED BY ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: Ol/16/03 I o~ a ~ ~ 3, N N 21- _°' ~ ~ N N cL~ N R.• jCAD~LANO PROJECTS RZ~AK/K/!-'f•'L.9wluvvV~l.~rrirnrr~.yiv.owg E 1~GRA l~EL DR/!~£ L ~K--~ F AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 27, 2003 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes -May 13, 2003 2. Request from Schools for appropriation of dual enrollment funds in the amount of $6,733 3. Resolution of appreciation upon the retirement of Lillie J. Kessinger, Social Services Department, after thirty years of service 4. Request to amend the Constitution and By-Laws for the Roanoke County Public Safety Volunteer Benefits Board of Trustees 5. Request to approve donation of Police Department vehicle to the Town of Pulaski 6. Request to accept donation of a right-of-way from Michael S. Harless and Deborah W. Harless (Tax Map No. 54.04-07-26), Catawba Magisterial District 7. Request to accept donation of a right-of-way from Clarice D. Hartwell (Tax Map No. 54.04-07-27), Catawba Magisterial District 8. Request to accept donation of an easement from Guy N. Walters, Sr. and Ina C. Walters (Tax Map No. 54.04-07-22), Catawba Magisterial District That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 1 ~ t May 13, 2003 401 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 13, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of May, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Richard C. Flora STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane D. Hyatt, Chief Financial Officer IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge introduced Tarah Holland from the Roanoke Times, who was substituting for Tim Thornton, and Joel Shelton, County Intern. He also requested that May 13, 2003 403 22nd Senate District which includes the Counties of Roanoke and Botetourt, Cities of Salem and Radford and portions of the County of Montgomery; and WHEREAS, Senator Trumbo has served his constituents on many Senate committees including Courts of Justice, Finance, Rehabilitation and Social Services, Transportation, and as Chair of the Rules Committee; and WHEREAS, Senator Trumbo has also been active in his community serving on many organizations such as the Botetourt County Bar Association, Botetourt County Heart Association, Bath County Education Association, and Botetourt County Chamber of Commerce; and WHEREAS, Senator Trumbo, through his tenure in the House and Senate, has always been willing to provide assistance to the County, and was instrumental in the formation of Pulaski Park, a regional industrial development park, and in securing legislation that would allow Roanoke County to obtain an ownership interest in Explore Park; and WHEREAS, the County is very appreciative of Senator Trumbo's support through the years and wishes to recognize his invaluable service to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its appreciation to MALFOURD W. TRUMBO for his many years of service to the residents of Roanoke County as a member of the Virginia House of Delegates and Senate, and as an active citizen in the Roanoke Valley community; and FURTHER, the Board expresses its best wishes to Senator Trumbo for success in all of his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora 2. Resolution of appreciation to the Honorable A. Victor Thomas for his service to the residents of Roanoke County and the Commonwealth of Virginia as a member of the Vir inia House of Delegates This item was presented following Item C-3 R-051303-2 May 13, 2003 405 FURTHER, the Board expresses its best wishes to Delegate Thomas for success in all of his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora 3. Resolution of appreciation to the Honorable Clifton A. Woodrum for his service to the residents of Roanoke County and the Commonwealth of Virginia as a member of the Virginia House of Delegates The resolution was read by the Clerk and Chairman McNamara accepted the resolution on behalf of Delegate Woodrum who was unable to attend. Chairman McNamara and Mr. Hodge will deliver the resolution and a brass paperweight to Delegate Woodrum. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora RESOLUTION 051303-1 OF APPRECIATION TO THE HONORABLE CLIFTON A. WOODRUM FOR HIS SERVICE TO THE RESIDENTS OF ROANOKE COUNTY AND THE COMMONWEALTH OF VIRGINIA AS A MEMBER OF THE VIRGINIA HOUSE OF DELEGATES J May 13, 2003 407 5. Proclamation declaring May 11 = 17, 2003 as Business Appreciation Week in Roanoke Count Chairman McNamara presented the proclamation to Doug Chittum, Director of Economic Development. Also present were Will Davis, Director of Economic Development, American Electric Power Company; Don Robb, Vice-President/Division Director, RR Donnelly; and Melinda Cox, Existing Business Program Manager. Chairman McNamara challenged the County to evaluate the possibility of eliminating the Business, Professional and Occupational License (BPOL) tax on the first $100,000 in business revenues by 2004. Mr. Chittum recognized the following County businesses which recently received awards from the New Century Technology Council: Leon Harris, President of Keltech -High Tech Leadership award; and RR Donnelly, High Tech Corporation of the Year award. He presented a framed photograph to Don Robb. The Board members and Mr. Hodge expressed their appreciation to the businesses in Roanoke County. 6. Proclamation declaring May 18 _ 24, 2003 as Emergency Medical Services Week in Roanoke County Chairman McNamara presented the proclamation to Rick Burch, Chief of Fire and Rescue; Adam Fleming, Volunteer Chief; Jim Short, Assistant Chief; and Dustin Campbell, EMS Captain. May 13, 2003 409 proposals. The procedures include a proposal review fee that the County can charge to cover the costs of hiring outside professionals that may be required to evaluate a proposal. Unspent portions of the proposal review fee are refunded to the proposers. (3) The procedures establish an outline for the terms of the "comprehensive agreement" between the County and any selected proposers/operators. Supervisor Minnix stated that public-private enterprise will increase what the County is able to accomplish due to an infusion of funds that will enable the County to do things more quickly than otherwise would be possible. He indicated that he would embrace the opportunity to see how this would benefit Roanoke County, but also stressed caution in proceeding in this new direction. He requested that a work session be scheduled in the near future to evaluate the positive aspects of this process as well as the potential pitfalls. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora RESOLUTION 051303-4 ADOPTING PROCEDURES FOR THE IMPLEMENTATION OF THE PUBLIC-PRIVATE EDUCATION FACILITIES AND INFRASTRUCTURE ACT OF 2002 WHEREAS, the Board of Supervisors of Roanoke County has determined that it is in the best interest of the County to adopt procedures for the implementation of the May 13, 2003 411 Roanoke County Procedures Table of Contents I. Introduction ...................................................................................................p. 1 II. General Provisions ........................................................................................p. 2 A. Proposal Submission ................................................................................p. 2 B. Affected Jurisdictions ..............................................................................p. 3 C. Proposal Review Fee ...............................................................................p. 3 D. Virginia Freedom of Information Act ....................................................p. 4 E. Applicability of Other Laws ....................................................................p. 5 III. Solicited Proposals ........................................................................................p. 5 IV. Unsolicited Proposals ...................................................................................p. 6 A. Decision to Accept and Consider Unsolicited Proposal; Notice ..............p. 6 B. Initial Review by the Responsible Public Entity ......................................p. 7 V. Review of Solicited and Unsolicited Proposals .........................................p. 8 VI. Proposal Preparation and Submission .....................................................p. 8 Format for Submissions at the Conceptual Stage ...................................p. 8 Format for Submissions at the Detailed Stage .....................................p. 13 VI. Proposal Evaluation and Selection Criteria ..............................................p. 15 A. Qualifications and Experience ...............................................................p. 15 B. Project Characteristics ...........................................................................p. 15 C. Project Financing ...................................................................................p. 16 D. Public Benefit and Compatibility ..........................................................p. 16 VII. Comprehensive Agreement .........................................................................p. 17 VIII. Appendix .............................................................................p.20 May 13, 2003 413 II. General Provisions A. Proposal Submission A proposal may be either solicited by the County or delivered by a private entity on an unsolicited basis. Proposers will be required to follow atwo-part proposal submission process consisting of an initial conceptual phase (Part 1) and a detailed phase (Part 2). The initial phase of the proposal should contain specified information on proposer qualifications and experience, project characteristics, project financing, anticipated public support or opposition, or both, and project benefit and compatibility. The Part 2 detailed proposal must contain specified deliverables. The PPEA allows private entities to include innovative financing methods, such as the imposition of user fees or service payments, in a proposal. Such financing arrangements may include the issuance of debt instruments, equity or other securities or obligations, including, if applicable, the portion of the tax-exempt private activity bond limitation amount to be allocated annually to the Commonwealth of Virginia pursuant to the federal Economic Growth and Tax Relief Reconciliation Act of 2001 for the development of education facilities using public- private partnerships, and to provide for carryovers of any unused limitation amount. Proposals should be prepared simply and economically, providing a concise description of the proposer's capabilities to complete the proposed qualifying project and the benefits to be derived from the project by the public. Project benefits to be considered are those occurring during the construction, renovation, expansion or improvement phase and during the life cycle of the project. Proposals also should include a comprehensive scope of work and a financial plan for the project, which contains enough detail to allow an analysis by the County of the financial feasibility of the proposed project. For specific applications, the County may request, in writing, clarification to the submission. The PPEA is intended to encourage proposals from the private sector that offer the provision of private financing in support of the proposed public project and the assumption of commensurate risk by the private operator, but also benefits to the operator through innovative approaches to project financing, development and use. However, while substantial private sector involvement is encouraged, qualifying facilities will still be devoted primarily to public use and typically involve facilities critical to the public health, safety and welfare. Accordingly, the County shall continue to exercise full and proper due diligence in the evaluation and selection of operators for these projects. In this regard, the qualifications, capabilities, resources and other attributes of a prospective operator and its whole team should be carefully examined for every project. In addition, operators proposing projects shall be held strictly accountable for representations or other information provided regarding their qualifications, experience or other contents of their proposals, including all specific aspects of proposed plans to be performed by the operator. May 13, 2003 415 ^ If the County chooses to proceed with evaluation of proposal(s) under the PPEA, it shall not do so until the entire, non-refundable proposal fee has been paid to the County in full. D. Freedom of Information Act Generally, proposal documents submitted by private entities are subject to the Virginia Freedom of Information Act ("FOIA"). In accordance with § 2.2-3705 A 56 of the Code, such documents may be released if requested, except to the extent that they relate to (i) confidential proprietary information submitted to the County under a promise of confidentiality or (ii) memoranda, working papers or other records related to proposals if making public such records would adversely affect the financial interest of the Commonwealth or the private entity or the bargaining position of either party. Subsection 56-575.4 G of the PPEA imposes an obligation on the County to protect confidential proprietary information submitted by a private entity or operator. When the private entity requests that the County not disclose information, the private entity must (i) invoke the exclusion when the data or materials are submitted to the County or before such submission, (ii) identify the data and materials for which protection from disclosure is sought, and (iii) state why the exclusion from disclosure is necessary. A private entity may request and receive a determination from the County as to the anticipated scope of protection prior to submitting the proposal. The County is authorized and obligated to protect only confidential proprietary information, and thus will not protect any portion of a proposal from disclosure if the entire proposal has been designated confidential by the proposer without reasonably differentiating between the proprietary and non-proprietary information contained therein. Upon receipt of a request that designated portions of a proposal be protected from disclosure as confidential and proprietary, the County shall determine whether such protection is appropriate under applicable law and, if appropriate, the scope of such appropriate protection, and shall communicate its determination to the proposer. If the determination regarding protection or the scope thereof differs from the proposer's request, then the County will accord the proposer a reasonable opportunity to clarify and justify its request. Upon a final determination by the County to accord less protection than requested by the proposer, the proposer will be accorded an opportunity to withdraw its proposal. A proposal so withdrawn should be treated in the same manner as a proposal not accepted for publication and conceptual- phase consideration as provided in section IV.A.2 below. E. Applicability of Other Laws The applicability of the Virginia Public Procurement Act (the "VPPA") is as set forth in the PPEA. In soliciting or entertaining proposals under the PPEA, the County shall also comply with all applicable federal laws and applicable state and local laws not in conflict with the May 13, 2003 417 The PPEA permits the County to receive, evaluate and select for negotiations unsolicited proposals from private entities to acquire, construct, improve, renovate, expand, maintain, or operate a qualifying project or to design or equip projects so constructed, improved, renovated, expanded, maintained or operated. From time to time the County may publicize its needs and may encourage interested parties to submit proposals subject to the teens and conditions of the PPEA. When such proposals are received without issuance of an RFP, the proposal shall be treated as an unsolicited rp o~osal. Unsolicited proposals should be submitted to the County Administrator by delivering six complete copies, together with the required review fee. A working group maybe designated by the County Administrator to review and evaluate all unsolicited proposals. A Decision to Accept and Consider Unsolicited Proposal; Notice > > v~~~ T I V31 K N N r Tf'+L, f'' r I + .d + o~ ++ + +1, ,. . ,1 ; + ~l,~ll ,-o+,,,-,, EBrt~-r~cr6 u~~~N N N , ~ 7 3. a. If the County chooses to accept an unsolicited proposal for conceptual-phase consideration, it shall post a notice on the County's electronic procurement website, and in such other public area(s) as may be regularly used for posting of public notices, for a period of not less than 45 days. The County shall also publish, at least once, the same notice in the Roanoke Times and World News, a newspaper of general circulation in the County, providing notice of pending or potential action in not less than 45 days. The County may provide for more than 45 days in situations where the scope or complexity of the original proposal warrants additional time for potential competitors to prepare proposals. b. The notice shall state that the County (i) has received and accepted an unsolicited proposal under the PPEA, (ii) intends to evaluate the proposal, (iii) may negotiate a comprehensive agreement with the proposer based on the proposal, and (iv) will accept for simultaneous consideration any competing proposals that comply with the procedures adopted by the County and the provisions of the PPEA. The notice will summarize the proposed qualifying project or projects, and identify their proposed locations. Copies of unsolicited proposals shall be available upon request, subject to the provisions of FOIA and § 56-575.4 G of the PPEA. May 13, 2003 419 (ii) the risk sharing, added value, increase in funding or economic benefit from the project would otherwise not be available. When the County elects to use competitive negotiations, its written determination should consider factors such as risk sharing, added value and/or economic benefits from the project that would not be available without competitive negotiation. In addition, the written determination should explain how the scope, complexity, and/or urgency of the project are such that competitive negotiation is determined necessary. VI. Proposal Preparation and Submission A. Format for Submissions at Conceptual Stake (Part 1) The County requires that proposals at the conceptual stage contain information in the following areas: (i) qualifications and experience, (ii) project characteristics, (iii) project financing, (iv) anticipated public support or opposition, or both, (v) project benefit and compatibility and (vi) such additional information as may seem prudent which is not inconsistent with the requirements of the PPEA. Suggestions for formatting information to be included in proposals at the Conceptual Stage include: 1. Qualification and Experience a. Identify the legal structure of the firm or consortium of firms making the proposal. Identify the organizational structure for the project, the management approach and how each partner and major subcontractor ($100,000 or more) in the structure fits into the overall team. All members of the operator/offeror's team, including major subcontractors known to the proposer must be identified at the time a proposal is submitted for the Conceptual Stage. Identified team members, including major subcontractors (over $500,000), may not be substituted or replaced once a project is approved and comprehensive agreement entered into, without the written approval of the County. Include the status of the Virginia license of each partner, proposer, contractor, and major subcontractor. b. Describe the experience of the firm or consortium of firms making the proposal and the key principals involved in the proposed project including experience with projects of comparable size and complexity. Describe the length of time in business, business experience, public sector experience and other engagements of the firm or consortium of firms. Describe the past safety performance record and current safety capabilities of the firm or consortium of firms. Describe the past technical performance history on recent projects of comparable size and May 13, 2003 421 j. For each firm or major subcontractor that will perform construction and/or design activities, provide the following information: (1) A sworn certification by an authorized representative of the firm attesting to the fact that the firm is not currently debarred or suspended by any federal, state or local government entity. (2) A completed qualification statement that reviews all relevant information regarding technical qualifications and capabilities, firm resources and business integrity of the firm, including but not limited to, bonding capacities, insurance coverage and firm equipment. This statement shall also include a mandatory disclosure by the firm for the past three years any of the following conduct: (A) bankruptcy filings (B) liquidated damages (C) fines, assessments or penalties (D) judgments or awards in contract disputes (E) contract defaults, contract terminations (F) license revocations, suspensions, other disciplinary actions (G) prior debarments or suspensions by a governmental entity (H) denials of prequalification, findings ofnon-responsibility (I) safety past performance data, including fatality incidents, "Experience Modification Rating," "Total Recordable Injury Rate" and "Total Lost Workday Incidence Rate" (J) violations of any federal, state or local criminal or civil law (K) criminal indictments or investigations (L) legal claims filed by or against the firm k. Worker Safety Programs: Describe worker safety training programs, job-site safety programs, accident prevention programs, written safety and health plans, including incident investigation and reporting procedures. 2. Proiect Characteristics a. Provide a description of the project, including the conceptual design. Describe the proposed project in sufficient detail so that type and intent of the project, the location, and the communities that maybe affected are clearly identified. b. Identify and fully describe any work to be performed by the public entity. c. Include a list of all federal, state and local permits and approvals required for the project and a schedule for obtaining such permits and approvals. May 13, 2003 423 e. Identify any local, state or federal resources that the proposer contemplates requesting for the project. Describe the total commitment, if any, expected from governmental sources and the timing of any anticipated commitment. 4. Project Benefit and Compatibility a. Identify community benefits, including the economic impact the project will have on the County and local community in terms of amount of tax revenue to be generated for the Commonwealth and the County, the number jobs generated for Virginia residents and level of pay and fringe benefits of such jobs, the training opportunities for apprenticeships and other training programs generated by the project and the number and value of subcontracts generated for Virginia subcontractors. b. Identify any anticipated public support or opposition, as well as any anticipated government support or opposition, for the project; c. Explain the strategy and plan that will be carried out to involve and inform the general public, business community, local governments, and governmental agencies in areas affected by the project; d. Describe the compatibility of the project with local, regional, and state economic development efforts. e. Describe the compatibility with the County's comprehensive plan, zoning ordinances, local infrastructure development plans, capital improvements budget and annual budget. B. Format for Submissions at Detailed Stage (Part 2) If the County decides to proceed to the detailed phase of review with one or more proposals, the following information, where applicable, shall be provided by the private entity unless a waiver of the requirement or requirements is agreed to by the County: 1. A topographical map (1:2,000 or other appropriate scale) depicting the location of the proposed project; 2. Conceptual site plan indicating proposed location and configuration of the project on the proposed site; 3. Conceptual (single line) plans and elevations depicting the general scope, appearance and configuration of the proposed project; May 13, 2003 425 known to the proposer who would be obligated to disqualify themselves from participation in any transaction arising from or in connection to the project pursuant to The Virginia State and Local Government Conflict of Interest Act, Chapter 31 (§ 2.2-3100 et seq.) of Title 2.2. 15. Detailed analysis of the financial feasibility of the proposed project, including its impact on similar facilities operated or planned by the County. Include a detailed description of any financing plan for the project, a comparison of that plan with financing alternatives available to the County, and all underlying data supporting any conclusions reached in the analysis of the selection by the private entity of the financing plan proposed for the project; 16. Additional material and information as the County may reasonably request. VI. Proposal Evaluation and Selection Criteria Some or all of the following items may be considered in the evaluation and selection of PPEA proposals. In selecting proposals, all relevant information from both the Conceptual Stage and the Detailed Stage should be considered. The County reserves the right at all times to reject any proposal at anytime for any reason. A. Qualifications and Experience Factors to be considered in either phase of an agency or institution's review to determine whether the proposer possesses the requisite qualifications and experience may include, but are not necessarily limited to: 1. Experience, training and preparation with similar projects; 2. Demonstration of ability to perform work; 3. Demonstrated record of successful past performance, including timeliness of project delivery, compliance with plans and specifications, quality of workmanship, cost-control and project safety; 4. Demonstrated conformance with applicable laws, codes, standards, regulations, and agreements on past projects; May 13, 2003 427 allows adequate access to the necessary capital to finance the project may include, but are not limited to: 1. Cost and cost benefit to the County; 2. Financing and the impact on the debt or debt burden of the County; 3. Financial plan, including overall feasibility and reliability of plan; operator's past performance with similar plans and similar projects; degree to which operator has conducted due diligence investigation and analysis of proposed financial plan and results of any such inquiries or studies. 4. Estimated cost; and 5. Life-cycle cost analysis; and 6. Identity of any third party that will provide financing for the project and the nature and time of its commitment. D. Proiect Benefit and Compatibility Factors to be considered in determining the proposed project's compatibility with the County's comprehensive or development plans and zoning ordinance include: Community benefits, including the economic impact the project will have on the County and local community in terms of amount of tax revenue to be generated for the Commonwealth and the County, the number jobs generated for Virginia residents and level of pay and fringe benefits of such jobs, the training opportunities for apprenticeships and other training programs generated by the project and the number and value of subcontracts generated for Virginia subcontractors. 2. Community support or opposition, or both; 3. Public involvement strategy; 4. Compatibility with existing and planned facilities; and 5. Compatibility with local, regional, and state economic development efforts. May 13, 2003 q,29 a. A copy of any service contract shall be filed with the County. b. A schedule of the current user fees or lease payments shall be made available by the operator to any member of the public upon request. c. Classifications according to reasonable categories for assessment of user fees may be made. 10. The terms and conditions under which the County may contribute financial resources, if any, for the qualifying project; 11. A periodic reporting procedure that incorporates a description of the impact of the project on the Commonwealth and the County; and 12. Such other terms as the County may find necessary and convenient, that are agreed to by the private partner(s). Any changes in the terms of the comprehensive agreement as maybe agreed upon by the parties from time to time shall be added to the comprehensive agreement only by written amendment. Parties submitting proposals understand that representations, information and data supplied in support of, or in connection with proposals plays a critical role in the competitive evaluation process and in the ultimate selection of a proposal by the Commonwealth. Accordingly, as part of the Comprehensive Agreement, the prospective operator and its team members shall certify that all material representations, information and data provided in support of, or in connection with, a proposal is true and correct. Such certifications shall be made by authorized individuals who have knowledge of the information provided in the proposal. In the event that material changes occur with respect to any representations, information or data provided for a proposal, the prospective operator shall immediately notify the County of same. Any violation of this section of the Comprehensive Agreement shall give the County the right to terminate the Agreement, withhold payment or other consideration due, and seek any other remedy available under the law. May 13, 2003 431 donors. Some of the major business contributors included Wal-Mart, Fralin & Waldron, American Electric Power Company (AEP), and Dynax. Supervisor McNamara stated that the Board should be thanking the volunteers for their work in doing such an outstanding job of running the station. Supervisor Minnix stated that the volunteers at this station have outstanding community relations and noted that due to their location in a high growth area, their work load will continue to increase. He stated it would be unwise for the County not to invest $187,400.40 to get a facility that costs $468,501. Supervisor McNamara moved to approve staff recommendation as follows: 1. Approve the total renovation project to include the following: (a) Construction and associated site work (bid) $440,701 Project Contingency (5% of construction) $ 22,000 Material Testing Services $ 4,000 Telephones (equipment/wiring-install) $ 1,050 PA System $ 750 Total Project $468,501 (b) Acceptance and appropriation of $281,100.60 from Read Mountain Volunteer Fire and Rescue to cover 60% of the cost to renovate the Read Mountain Fire and Rescue Station. (c) Appropriation of Roanoke County funds in the amount of $187,400.40 from the Fire and Rescue Capital Account to cover 40% of the total renovation project. (d) Awarding of the bid to Payne Constructions Co., Inc. for a project total of $440,701.00 for the renovation of the Read Mt. Fire and Rescue Station Renovation Project. May 13, 2003 433 funds are provided by the federal government and the County has had along-standing relationship through the Consortium with these federal programs. (2) The Workforce Investment Act of 1998 provides for streamlined and flexible job training, adult education, and literacy, and vocational rehabilitation. (3) Federally funded agencies are compelled under the Act to work together in a One Stop Center to provide services to customers. He indicated that the three funding streams from the federal government that the Western Virginia Workforce Development Board oversees are: (1) The Adult Program which assists with career counseling, job searches, educational opportunities and GED attainment. (2) The Dislocated Worker Program which provides job referral, career counseling and job re-training available at the Virginia Employment Commission (VEC). (3) Youth Programs which provide year round mentoring and summer programs for disadvantaged youth. Mr. Sgroi reported that these services are provided to Roanoke County residents at no cost because they are federally funded programs. Eligible County residents make use of the Virginia Employment Commission, Roanoke County Schools, and Virginia Western Community College, to name a few, under these federally-funded programs. Mr. Sgroi introduced Bruce Wood, Executive Director of the Workforce Development Board. Mr. Wood reported that workforce development is very important to economic development because the quality of an area's workforce is one of three major factors businesses evaluate when selecting a site location. Various programs May 13, 2003 435 Mr. Chittum stated that the proposed site is located at the corner of Colonial Avenue and Route 419 and is an 11 acre tract across from Promenade Park. He indicated that for some time, the County has been concerned about how this major, undeveloped parcel of land would be developed. He stated that there are numerous challenges involved in developing the site such as the need for public infrastructure (water and sewer, road improvements), rock content, etc. He emphasized the County's desire to see development on this parcel which would fit well with the adjacent school and reflect the other type of retail shops which have developed along Route 419. Fink's Jewelers is a company which will provide the desired type of development. Mr. Chittum noted that the County was approached by Fink's Jewelers and advised of their plans to relocate their corporate headquarters and retail operations from Downtown Roanoke to this site. The company has numerous operations with the bulk of their business being conducted in the Greensboro/Charlotte/Raleigh area. The company wanted to maintain their roots in the Roanoke area, and have requested Roanoke County's assistance in overcoming some of the obstacles to development of this site. Mr. Chittum stated that the biggest problem is the extension of public water and sewer to the site. In addition, VDOT officials have indicated that improvements to the existing crossover on Route 419 will be required, as well as construction of acceleration and deceleration lanes. The cost for these infrastructure improvements is in excess of $250,000 and will benefit at least two to three additional commercial sites, depending on how the property is sub-divided. Since future developments will benefit May 13, 2003 437 time Business, Professional and Occupational License (BPOL) taxes were growing faster than the rate of inflation and faster than the overall rate of government. His opposition to this project is not an opposition of business. He indicated he is 100% supportive of business, but he does not support using County taxpayer dollars for the benefit of a few and he does not feel that this would result in substantially greater revenues. He stated he does not recall the Board approving a retail incentive during the past two years, and he feels that doing so is moving in the wrong direction. Supervisor Minnix reported that retail sales run in cycles and historically, retail sales have served the County well. In his estimation, the County cannot assume that because they have property in a nice location eventually someone will develop the property without any assistance from the local government. He stated that this reluctance to invest in development is one of the reasons the County has not prospered as well as the Triangle in Raleigh or Charlotte, North Carolina. In order to compete in today's market, there must be incentives to encourage establishment of businesses. He stated that performance agreements make the use of incentives easier to justify, and this project is something that will help Roanoke County grow, will provide job opportunities, and will encourage growth for the future. Supervisor Altizer stated that he feels the County needs to examine the long-term aspect of the project which will result in a payback of $150,000 in two years. He stated that he views this as an investment for the future of Roanoke County and the groundwork laid today will determine the success of future revenues and the reduction May 13, 2003 439 April 22, 2003 to receive written and oral comment from the public concerning the proposed budget and fiscal year 2004-2008 Capital Improvements Program. He stated that the 2003-04 fiscal year budget appropriation ordinance is being presented for approval. Mr. Robertson stated that during a work session at the April 25, 2003 meeting, the Board reached consensus on the level of funding for the Social Service, Human Service, Cultural, and Other agencies for fiscal year 2003-2004, and a finalized listing of the contributions is included in the Board's packet for review. The remaining funds of $7,940 have been allocated to the Board Contingency account. This allocation can be re-directed by consensus of the Board and approved at the 2"d reading of the appropriation ordinance. Mr. Robertson noted that the total County budget is $294,603,167 which includes the Roanoke County School Board budget, all inter-fund and intra-fund transfers. The budget net of transfers is $215,116,953. Staff is recommending approval of the first reading of the 2003-04 fiscal year budget appropriation ordinance. Staff also recommends approval of the Classification Plan for fiscal year 2003-04 which includes 4 new positions in the Sheriff's Office that are funded utilizing fee increases previously approved by the Board of Supervisors. The second reading and resolution adopting the budget is scheduled for May 27, 2003. There was no discussion on this matter. May 13, 2003 441 NAYS: None ABSENT: Supervisor Flora 3. First readin of an ordinance to vacate, quit-claim and release two certain portions of a 25' public drainage easement crossing the property of James R. Walker of Roanoke, LLC and to accept in exchange a relocated new 25' public drainage easement, Cave Spring Magisterial District. Paul Mahoney, Count Attorne Mr. Mahoney reported that this is a real estate ordinance that would release a drainage easement that the Board accepted approximately 14 months ago and accept a new relocated drainage easement for this project. Mr. Mahoney stated that this is the Land Rover project on Buck Mountain Road and Route 220. He noted that there have been many changes as County staff has worked with Mr. Walker to complete all the necessary elements of the project. At the April 8 meeting, the Board authorized the execution of an agreement with the National Park Service and James Walker to handle drainage issues. Mr. Mahoney stated that these relocated drainage easements tie in with this agreement and are routine in nature. There was no discussion on this matter. Supervisor Minnix moved to approve the first reading and set the second reading for May 27, 2003. The motion carried by the following recorded vote: AYES: Supervisors Church, Minnix, Altizer, McNamara NAYS: None May 13, 2003 443 Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora ORDINANCE 051303-8 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE WESTERN HILLS WELL LOT, TAX MAP NO. 68.17-2-17, WINDSOR HILLS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate and notice of public hearing was advertised in the Roanoke Times & World News on April 17 and April 20, 2003; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing of this ordinance was held on April 22, 2003, and the second reading was held on May 13, 2003, concerning the disposition of the following parcel of real estate identified as follows: Western Hills Well Lot, 3559 Overbrook Drive Lot 11 A, Block 2, Section 1, Western Hills Tax Map No. 68.17-2-17 4. That offers for said properties having been received, the offer of Calvert L. Saunders and Patricia G. Saunders to purchase this property for the sum of $41,000.00 is hereby accepted. 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. May 13, 2003 445 being developed for economic development purposes as the Roanoke County Center for Research and Technology; and, WHEREAS, by Ordinance 031098-7, the Board of Supervisors authorized the continued rental of the three residences on the property until such time as construction would begin and require termination; and WHEREAS, the leases for 5365 Glenmary Drive and 5393 Glenmary Drive were terminated by the County, effective November 1, 1999, to permit commencement of construction and, WHEREAS, the log cabin at 4958 Glenmary Drive had been rented until recently; and WHEREAS, it would serve the public interest for the County to have the log cabin occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self- balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on April 22, 2003 and the second reading was held on May 13, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Clint and Sandy Lawrence for the log cabin residence having the address of 4958 Glenvar Heights Boulevard, from June 1, 2003, to May 31, 2004, thereafter continuing on a month-to-month basis, for a monthly rental of $600.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora IN RE: CONSENT AGENDA R-051303-10, R-051303-10.a, R-051303-10.b, R-051303-10.d, R-051303-10.f, May 13, 2003 447 6. Request to accept water and sewer facilities serving Miller's Landing, Hollins Magisterial District 7. Request to accept Aarons Run Circle into the Virginia Department of Transportation Secondary System 8. Request to accept Kings Crest Drive, Fieldgate Road, and Avalon Circle into the Virginia Department of Transportation Secondary System That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora RESOLUTION 051303-10.a OF APPRECIATION TO CAVE SPRING VOLUNTEER FIRE DEPARTMENT FOR SERVICE AND DEDICATION UPON ITS 60T" ANNIVERSARY WHEREAS, Roanoke County Volunteer Fire Department Company 3, Cave Spring, was founded in 1942; and WHEREAS, the Cave Spring Volunteer Fire Department, consisting of over fifty volunteers, have provided protection for the residents and businesses of southwestern Roanoke County for over sixty years, responding to calls for all types of emergency situations; and WHEREAS, the volunteers of the Cave Spring Volunteer Fire Department have assisted Roanoke County by using donations and fund raisers to help purchase trucks and state of the art equipment to better enable the department to protect the community from loss due to fire and other disasters. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of the citizens of the Cave Spring area, does hereby extend its gratitude and appreciation to the many volunteers of the CAVE SPRING VOLUNTEER FIRE DEPARTMENT on the occasion of their 60th anniversary for their service and dedication to public safety in Roanoke County. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora RESOLUTION 051303-10.b OF APPRECIATION TO THE CAVE SPRING RESCUE SQUAD FOR THEIR SERVICE TO THE May 13, 2003 449 WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Church, Minnix, Altizer, McNamara Nays: None Absent: Supervisor Flora RESOLUTION 051303-10.f REQUESTING ACCEPTANCE OF AARONS RUN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, f A May 13, 2003 Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Church Minnix Altizer, McNamara Nays: None Absent: Supervisor Flora IN RE: REPORTS 451 Supervisor McNamara moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Church, Minnix, Altizer, McNamara NAYS: None ABSENT: Supervisor Flora 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -March 20023 6. Statement of Expenditures and Estimated and Actual Revenues for the month ended April 2003 7. Statement of the Treasurer's Accountability der Investment and Portfolio Policy as of April 20' 2003 8. Clean Valley Council IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: (1) He stated that there has never been a meeting J ACTION NO. ITEM NO. K-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2003 Request for appropriation of Dual Enrollment Net Revenues Lorraine Lange Assistant Superintendent of Instruction Elmer C. Hodge ~l'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools collected $33,660.00 tuition from 611 students. VWCC will reimburse $80,409.00 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $107,336.00 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $6,733.00. FISCAL IMPACT: Roanoke County Schools requests that $6,733.00 be appropriated to the instructional program. Budget Code: 797530-6501 ALTERNATIVES: None STAFF RECOMMENDATION: To request appropriation of Dual Enrollment Net Revenue ACTION NO. ITEM NO. 1~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request for approval of resolution of appreciation upon the retirement of Lillie J. Kessinger, Social Services Department, after thirty years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge ~~'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Lillie J. Kessinger, Social Services Department, retired on May 1, 2003. Ms. Kessinger has requested that her resolution be mailed to her. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Ms. Kessinger with the appreciation of the Board members for her many years of service to the County. e K~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LILLIE J. KESSINGER, SOCIAL SERVICE DEPARTMENT WHEREAS, Lillie J. Kessinger was employed by Roanoke County on April 4, 1973, as a Social Services Aide II; and WHEREAS, Ms. Kessinger retired from Roanoke County on May 1, 2003, afterthirty years of service; and WHEREAS, Ms. Kessinger has always shown compassion and concern for all citizens, caring for many elderly persons throughout the years, assisting them with shopping, meeting medical needs, seeking resources, and other life enhancing services, and has been affectionately referred to as "the transportation lady"; and WHEREAS, Ms. Kessinger has exhibited great flexibility in providing an array of social services, and a willingness to support her peers in the expansion and development of new services; and WHEREAS, Ms. Kessinger has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 K-3 County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LILLIE J. KESSINGER for thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 2 ACTION NO. ITEM NO. K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request to amend the Constitution and By-Laws for the Roanoke County Public Safety Volunteer Benefits Board of Trustees SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: lJ...~.,~.,.~.•~•~~ SUMMARY OF INFORMATION: The Roanoke County Public Safety Volunteer Benefits Board of Trustees oversees the operation of the Length of Service Awards Program (LOSAP), the retirement type program for the benefit of volunteer fire, rescue and personnel. On March 26, 2002, the Board of Supervisors agreed to eliminate the member of the Board of Trustees from the Police Auxiliary which no longer exists and to replace the position with a second volunteer at-large representative. You asked for the revised by-laws and the attached version accomplishes that task. The amended Article II, Section 1 is revised as follows: Section 1 The LOSAP Board of Trustees shall consist of the Chairperson of the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the Roanoke County Risk Manager, °~. -,~~~t°+~~~° f-t," ~~^° ^~ ~~~~~°^~ a volunteer fire representative, a volunteer rescue representative, wand two volunteer representatives at-large. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends adopting the change to the Constitution and By-Laws of the Roanoke County Public Safety Volunteer Benefits Board of Trustees as presented. ~~ Y ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES CONSTITUTION AND BY-LAWS ARTICLE I TITLE AND OBJECTIVES Section 1 This group shall be known as the Roanoke County Public Safety Volunteer Benefits Board of Trustees (hereafter referred to as LOSAP Board of Trustees). Section 2 Its objective is to be the ultimate authority on management, policy making decisions and eligibility in the benefits program. ARTICLE II BOARD MEMBERS Section 1 The LOSAP Board of Trustees shall consist of the Chairperson of the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the Roanoke County Risk Manager, a volunteer fire representative, avolunteer rescue representative, and two volunteer representatives at large. Section 2 The Chairperson and Vice-Chairperson are voted into office by the Board of Trustees. Section 3 The Chairperson and Vice-Chairperson shall be elected in January of each year. Section 4 The Chairperson and Vice-Chairperson shall serve the board from the time of election until time of the next election. Section 5 In the event of death, resignation or removal from office, the vacant office shall be filled at the next regular business meeting by a simple majority of board members present. Section 6 In the absence of the Chairperson, the Vice-Chairperson will preside over the meeting. Section 7 The secretary for the board shall be the Volunteer Coordinator. I<-4 Section 8 Board liaisons shall be requested to serve by the Board of Trustees. Section 9 Board Members will serve afour-year term with no more than two consecutive terms. Section 10 The Roanoke County Risk Manager, Chairperson of the Fire Chiefs Board, Chairperson of the Rescue Chiefs Board, the Volunteer Coordinator and the board liaisons shall be exempt from term limits and their term indefinite through the duration of their position. Section 11 All new board members, with the exception of board liaisons and the Volunteer Coordinator, shall be confirmed by the Roanoke County Board of . Supervisors at a regular business meeting. Section 12 If, after expiration of a term, a position on the board is unable to be filled by a new member, the said existing board member will continue to serve until the new member is appointed and confirmed by Roanoke County Board of Supervisors. Section 13 A representative of the Fire Chiefs Board and a representative of the Rescue Chiefs Board shall be allowed to attend Board of Trustee meetings in the absence of the Chairperson of the Fire Chiefs Board or in the absence of the Chairperson of the Rescue Chiefs Board. ARTICLE III DUTIES Section 1 The chairperson shall preside over meetings. Section 2 The Vice-Chairperson shall act in the absence of the chairperson by assuming all the chairperson's duties. Section 3 All members of the Board of Trustees shall be voting members, with the exception of board liaisons, the Volunteer Coordinator, and representatives of the Fire and Rescue Chiefs Board, should they attend a meeting. Section 4 Board liaisons shall serve as advisors to the Board of Trustees. ARTICLE IV MEETING RULES Section 1 Meetings will be held on the third Thursday of every month at 1900 hours. K-Y Section 2 A quorum shall consist of the voting members present. ARTICLE V ELECTION PROCEDURES Section 1 Elections shall be held in January of each year. Section 2 The Chairperson and Vice-Chairperson are voted into office by the Board of Trustees. ARTICLE VI BY-LAWS Section 1 No alterations or amendment shall be made to this constitution and by-laws unless prepared in writing and presented at regular meeting. Section 2 The amendment, revision, or alteration shall be reviewed by the Board of Trustees. Section 3 The Board of Trustees shall read the amendment, revision, or alteration at two consecutive regular business meetings before votes are cast. Section 4 An amendment, revision, or alteration shall be acted upon and adopted or rejected by a majority vote of the voting members present at a regular business meeting. _ ~ ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2003 Request to approve donation of Police Department vehicle to the Town of Pulaski J. R. Lavinder Chief of Police Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 2, 1992, the Roanoke County Police Department purchased a 1984 Chevrolet van from the Carroll County Sheriff's Office for use in undercover department operations. The vehicle was purchased using funds in the seized assets account. Since its purchase, the vehicle has been used for undercover drug and sting operations. Most recently, the van was used by the traffic division for traffic enforcement operations throughout Roanoke County. As a result of its frequent use, the van has become known as an undercover vehicle and has ceased to have any value to the Roanoke County Police Department. The vehicle is not mechanically sound and requires approximately $3,000 in mechanical work. The Town of Pulaski has made an inquiry as to the purchase of the van for similar undercover operations in Pulaski. It is the desire of the Police Department to transfer the vehicle to the Town of Pulaski for the nominal fee of $1.00. FISCAL IMPACT: None a IC .... ALTERNATIVES: 1. Transfer the vehicle to the Town of Pulaski for the nominal fee of $1.00. 2. The vehicle could be used in trade; however, the wholesale value of the van is $350 if it is in good mechanical condition. STAFF RECOMMENDATION: Staff recommends Alternative 1. . ACTION NO. ITEM NO. J1, - ~n AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 27, 2003 Donation of a right-of-way from Michael S. Harless and Deborah W. Harless (Tax Map No. 54.04-07-26), Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~/'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: This consent agenda item involves conveyance of a right-of-way to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: An area of .0348 acre as shown on the Plat entitled "Plat Showing New Right-Of-Way Being Conveyed to Roanoke County by Michael S. & Deborah W. Harless" prepared by the Roanoke County Engineering Department dated September 30, 2002 (the "Plat"), and being a portion of the property belonging to the Grantor, acquired by deed dated September 18, 1987, of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 1272, page 710, and designed on the Roanoke County Land Records as Tax Map No. 54.04-07-26 (the "Property"). Said Property was originally subject to a life estate in Lallia Brammer Hill, said life estate interest having been quitclaimed to Grantor by deed dated January 14, 1999 and recorded in the aforesaid Clerk's Office in Deed Book 1607, page 1575. The location of said Property is more particularly described on the Plat, which is attached hereto as "Exhibit A" and by this reference made a part hereof. The County's engineering staff has reviewed and approved the location and dimensions of this right-of-way. K-~ STAFF RECOMMENDATION: Staff recommends acceptance of this right-of-way. METES AND BOUNDS DESCRIPDTI~N LATEDiO N~ORIMATION ANDRDO NOT REELECT ITE OF OF DEEDS, PLATS, AN ~~" AN ACCURATE BOUNDARY SURVEY. ' ,~Y4659 ~~ - '~f ~ _ ~'~ _ ! 1 STORY ~'"""`~ ' /~., 1 FRAME DWELL/NG TAX ,54.04-7-25 I LALL/A BRAMMER H/LL ~ LIFE ESTATE Z D.B. 1272, PG. 710 1.19 AC. EX. /P 18" HICKORY S 89 0 100 YEAR FLOODPLA/N' BOUNDARY W ~`a~ 18" MAPLE 8" PINE ~~901.57' ,4r~ v~ ,~Y249 026 CEDAR ROW ......_. ............. ~ - ARTRIP LANE .,,.... Q~ s8o. ~.~79g ............ . ,'... _ '~. ~ ... ~ ~ s o ~~ -~ ~~ ~ ~ ~~- ~.. ~ ~._~.., j oR~~ ~ < /~ ~ EX. P/PE f ~~P ~ ®2s.~ 4s' 1 / f i ~ TAX ,54.04-7-26 22'6 M/CHAEL ,~ ~ DEBORAH W. a ~ HARLESS 6 ~'~O ' PLAT B D.B. 1607, PG 1578 N 6 262.6 1.317 Ac. ~ry ~~~ 0.0348 Ac. ~ ~ `:%~>`<''~:,;:~-= RIGHT-OF-WAY ~/,p0 ACQUIRED ry~ 38.07' h ~~ ~~ ~ry ~~ EX. EXISTING EP TAX X54.04-7-27 CLARlCE D. HARTWELL W.B. 46, PG 893 D.B. 689, PG. 351 PLAT - D.B 556, PG. 11 5.82 AC. PROPOSED EDGE OF PAVEMENT ,4649 1 STORY BR/CK DWELLING 1 " = 30' Tom, ~ NO TAX# 54.04-07-26 SCALE: PLAT SHOW/NG NEW R/GHT-OF-WA Y BE/NG CONI/EYELD TO ROANOKE COUNTY BY L x ~ ~ ~, t ~/~ „ 11~!lC~-IAEL S. ~' D~BORAI'~ IM. H,4RLE~ PREPARED BY.' ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 09/30/02 R.' ~ CAD `LAND PROJECTS R2 ~ARTR/PPLAN DWG ~ARTR/PPLAN. dwg r'N 89 53'00" N 89 53 00 _ ...._... 103' "~:;':;:~ :":::;:::::.~~ 67.69 : ~;>;;<:_~:::;~`~>'_:::;~::~~ ~: S ACTION NO. ITEM NO. I`~ `~I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Donation of a right-of-way from Clarice D. Hartwell (Tax Map No. 54.04-07-27), Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves conveyance of a right-of-way and temporary grading easement to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: An area of .0117 acre as shown on the Plat entitled "Plat Showing New Right-Of-Way and Temporary Grading Easement Being Conveyed to Roanoke County by Clarice D. Hartwell" prepared by the Roanoke County Engineering Department dated September 30, 2002 (the "Plat"), and being a portion of the property belonging to the Grantor, acquired by deed May 7, 1962, of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 689, page 351, and designated on the Roanoke County Land Records as Tax Map No. 54.04-07-27 (the "Property"). Said property was originally conveyed to Dewey W. Hartwell and Clarice D. Hartwell, husband and wife, as joint tenants with right of survivorship, and title vested in Clarice D. Hartwell upon the death of Dewey W. Hartwell on May 4, 1992 as set forth in the Last Will and Testament of Dewey W. Hartwell, probated on June 24, 1992, of record in the aforesaid Clerk's Office in Will Book 46, page 901. The location of said Property is more particularly described on the Plat, which is attached hereto as "Exhibit A" and by this reference made a part hereof. K-7 The County's engineering staff has reviewed and approved the location and dimensions of this right-of-way and temporary grading easement. STAFF RECOMMENDATION: Staff recommends acceptance of this right-of-way and temporary grading easement. 2 METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATED 1'NFORMATION AND DO NOT REFLECT AN ACCURA E BOUNDARY SURVEY. ~^'~ ~ DEL OR/!.F- • • ~ \ f~ ~~+ ~\\ ~ ~ ANN , pEpAR o~`L '• w oOpP~ 18 b ~ ~ ~ 'AR Fl- Y ~ : / o Q v 1p0 gOUNpAR ~ WE~l. ~ Ex• PEE MA ,~"'". 18 ~:., ~`` j01.5~ RpW t ASE - --.-•~g, ~g~~• I'• / ~~-a~" g9' ~ 69~ 6 ~3 h z h~ N~ ^~ ~~W~~e .~~ ~~ a ~~ ~~si~m^ 0 ~Q m i o~ y EX• IP h o° ti ~~ ~' ~ G, ~ ~9~ ~ ~ \ °~si 1 . - •89.5 opN N 1 p3, ,- ~, ' EXISTING EP •~ / / o~ •/~ •. ,. • ' , h ~~ f ~ / W ;, ' i~ TEMPORARY N \ GRADING EASEMENT = PROPOSED EDGE OF PAVEMENT TAX #54.04-7-27 CLAA/CE D. HARTWELL W.B. 46, PG. 893 D.B. 689, PG 351 PLAT - D.B. 556, PG. 11 5.82 AC. TAX /:54.04-7-28 ALFRED L ~ HELEN B. ~ McDAN/EL D.B. 851, PG. 714 PLAT - D.B. 851, P~ 717 3.52 AC. 0.0117 Ac. RIGHT-OF-WAY TO BE ACQUIRED °' Z ~ z a 0 o~ TAX MAP NO TAX,¢~ 54.04-07-27 SCALE• 1 " = 30' N h 0 0 N ~i Z PLAT SHOW/NG NEW R/GHT-OF-WAY AND TEMPORARY GRAD/NG EASEMENT EXHIBIT "A'l BE/NG CON!/EYED TO ROANOKE COUNTY BY CLARICE D. HARTWELL PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 01/16/03 R.• `CAD BLAND PROJECTS R2 ~ARTR/PPLAN ~OWG ~ARTR/PPLAN. dwg ACTION NO. ITEM NO. K - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Donation of a deed of easement from Guy N. Walters, Sr. and Ina C. Walters (Tax Map No. 54.04-07-22), Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~°~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: R..~...~.~~ SUMMARY OF INFORMATION: This consent agenda item involves conveyance of a deed of easement to the Board of Supervisors in the Catawba Magisterial District of the County of Roanoke: A perpetual RIGHT and EASEMENT, approximately 15 feet in width, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated August 19, 1987, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1270, page 874, and designated on the Roanoke County Land Records as Tax Map No. 54.04-07-22 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The County's engineering staff has reviewed and approved the location and dimensions of this deed of easement. STAFF RECOMMENDATION: Staff recommends acceptance of this deed of easement. METES AND BOUNDS DESCRIPTION SHOWN!' ON a1'HIS PLAT REPRESENT A COMPOSITE OF nF nFFnS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT ~ _n AN ACCURATE BOUNDARY SURVEY. ~j f~4706 ~- ; ; OpP / ~' ` ~ R ~, PRA . ~ u1 t P o~~~/ ~5 ~ ~ ,~0 ~8~ , ~~ ~0 ~ / TAX #54.04-7-22 ~ ~ ~ " ~ GUY N. WAL TERS, SR. ' ~ ~ lNA C. WAL TERS ~~ i ; D.B. 1270, PG. 874 ~~~ ~ ~ '~ 0.502 AC. ~-•' ~.. ~a Z i 1 ~ ,'pY ~,. ~. TAX X54.04-7-32 /ERRO,CD W. ~ DANNA M. HARTA/AN 1405, P~ 478 0.695 AC. ~. W ~ ~, ° O ~' ' cn .. pRY ~~~ ~- ~•" ~ ~ ~ ti 1 ' ~ 00~~ P~C~~ '~ ~~ it ~ ti ~p0 B~~pPRY ORS FB~-~~ ~ c 5 ~ ~~ i ~ t ~ ~ ~ t ~ ~•' 15' DRAINAGE EASEMENT --• • i,- • ~ 1t S 6750'47" E 3 • t 1 t 878' t ' ~, ~ tYV 4474'39'" W 85.41' i ; LINE TABLE S 45:34'41 p E 85.41 ' LINE BEARING DIST. 1-2 N67'50'47"yy 15.00' 2-3 N22'09'13"E 16.85' 3-4 N51'13'56"E 17.88' 4-5 S38'46'04"E 15.00' 5-6 S51'13'S6"W 13.99' 6-1 S22'09'13"W 12.96' SCALE: 1 " = 30' rAx,~sxo4-7 2J L7BYEST M ~ 7iVA AL HYYAN QB. 1J~57, PG 1878 Q50 AG LOT 1 PLAT Q~ N9LYV FCYP MfSCEY f/~1 ~ LLa7E EASY fl1LL as fo2st ~ 2fo 30"w W ~~. a W a~ ~ ~~ H ~~ J~ ~~~ W N ~ .,. ~ i M Z ~~ U W z 3 15' DRAINAGE EASEMENT TAX MAP N0. TAX# 54.04-07-22 PLAT SHOW/NG 15' ORA/NAGS EASEMENT BE/NG CON KEYED ro ROANOKE COUMY BY EXHIBIT 'A' GUY N. WALTERB, SR & lNA C. WALTERB PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 0116/03 ~S,W 3 N sr 2, ~ ~~ CV ~_ rn N ,N ~ N N R.• CAD BLAND PRO/ECTS R2 ~ARTR/PPLAN DWG ~ARTR/PPLAIV. dwg E 2~6iPAI~fZ OR/tE ~~ e i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Balance at June 30, 2002 $9,070,656 6.93% July 1, 2002 Explore Park Loan Repayment $25,000 Balance at May 27, 2003 $9,095,656 6.95% Changes below this line are for information and planning purposes only. Balance from above $9,095,656 $9,095,656 6.95 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance ~~ Approved By Elmer C. Hodge County Administrator ~' CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 200 9,020.97 Amounts used in 2002-2003 original budget: IT Infrastructure Upgrades (500,000.00) Stormwater Management-NPDES (200,000.00) Virginia Western Community College Site Preparation (32,267.00) Close out of completed 1993 GO Bond subfund 4/22/2003 Renovations to Salem Office Supply Building Balance at May 27, 2003 285,963.02 (582,595.00) $360,172.56 ~ Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~~ County Administrator 0-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00)I January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00)I Balance at May 27, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~'~ County Administrator Q~~ w FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service Balance at May 27 , 2003 Reserved for Future School Operations 2,000,000 (1,219,855) 2,000,000 (1,801,579) 2,000,000 (348,806) (116,594) 2,000,000 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,534,600.00 (2,592,125) (592,125.00) $8,521,219.00 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in original 2002-03 Budget Balance at May 27 , 2003 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~)7 County Administrator ACTION NO. May 27, 2003 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: Accounts Paid -April 2003 Rebecca E. Owens Director of Finance ITEM NO. O -Fj Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 4/11 /2003 Payroll 4/25/2003 Manual Checks Voids Grand Total Direct Deposit Checks Total $ - 749,789.89 765,581.30 $ - 137,698.83 156,224.62 1,180.55 $ 4,228,564.25 887,488.72 921,805.92 1,180.55 $ 6,039,039.44 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Work session to demonstrate voting equipment SUBMITTED BY: Diane Henson Registrar APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to provide a demonstration to the Board of the WlNvote computerized voting equipment that will be on loan to the County for use in the Democratic Primary scheduled for June 10. W INvote is one of the vendors currently being considered as a supplier of the new voting equipment, and this demonstration will provide the Board with the opportunity to offer input. Ms. Kimberly Shoupe and an associate will be representing the company and assisting in the demonstration. This type of equipment has been federally mandated to replace the lever machines currently being used by the County. ACTION NO. ITEM NO. ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Work session to discuss proposed amendments to the Roanoke County Zoning Ordinance 30-93, Signs SUBMITTED BY: Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This purpose of this work session is to provide the Board with an overview of the proposed amendments to the Roanoke County sign ordinance which is scheduled for a second reading in the evening session. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION 052703-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~.~~~~ Diane S. Childers Clerk to the Board of Supervisors .~ cc: File Closed Meeting File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION 052703-11 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM FOR WINNING THE GROUP AA STATE CHEERLEADING CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School cheerleading Competition Team is comprised of members of both the Junior Varsity and Varsity squads who are judged and selected for membership on the competition team; and WHEREAS, the competition team won the Group AA state cheerleading championship for the second consecutive year, defeating 16 other schools at the state tournament which was held at Virginia Commonwealth University in Richmond; and, WHEREAS, the team won the Region III Championship for the fourth consecutive year and also won the Blue Ridge District Competition for the third consecutive year; and WHEREAS, the team is coached by Barbara Shutt and Assistant Coaches Ruth Overfelt, Shawna Hastings, Kelly Dewease, Lindsay Divers, and Belinda West; and WHEREAS, teamwork is essential in the sport of cheerleading with each member contributing to the success of the team; and WHEREAS, individual members of the team were recognized for the following accomplishments: 1St Team All District: Monica West Emily Holdren 2"d Team All District: C. J. Tribble Ashley Creasy NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM: Leann Barber, Christina Bryan, Jamie Conner, Ashley Creasy, Ashleigh Glass, Amanda Gurley, Allyson Henderson, Emily Holdren, Amber Hylton, Renae Hylton, Heather Leffell, Amanda Mitchell, Chelsea Roark, Ashli Semones, Josh Thomas, Joy Thomas, Courtney Thompson, C. J. Tribble, Monica West, Ashley Williams and Amy Neas, Alternate, for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ' 1 ,,,,~~1 ~0//1 I J Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 ~ .+~ ACTION NO. ITEM NO. y-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Resolution of congratulations to William Byrd High School Cheerleading Competition Team for winning the Group AA state Cheerleading championship APPROVED BY: Elmer C. Hodge ~!r'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The William Byrd High School (WBHS) Cheerleading Competition Team won the Group AA state championship for the second consecutive year at the tournament held at Virginia Commonwealth University in Richmond on March 22. This year's victory was even more significant in light of the fact that the 20 member team consisted of only three seniors, with the remaining 13 members being either freshmen or sophomores. More than half the team members had never participated in a competition before. The teams are judged in 10 categories at each competition, and routines are limited to three minutes. The team is coached by Barbara Shutt and Assistant Coaches Ruth Overfelt, Shawna Hastings, Kelly Dewease, Lindsay Divers, and Belinda West. Barbara Shutt, Head Coach, and Richard Turner, Principal, will accept the recognition on behalf of the team. ~ , ~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM FOR WINNING THE GROUP AA STATE CHEERLEADING CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School Cheerleading Competition Team is comprised of members of both the Junior Varsity and Varsity squads who are judged and selected for membership on the competition team; and WHEREAS, the competition team won the Group AA state Cheerleading championship for the second consecutive year, defeating 16 other schools at the state tournament which was held at Virginia Commonwealth University in Richmond; and, WHEREAS, the team won the Region III Championship for the fourth consecutive year and also won the Blue Ridge District Competition for the third consecutive year; and WHEREAS, the team is coached by Barbara Shutt and Assistant Coaches Ruth Overfelt, Shawna Hastings, Kelly Dewease, Lindsay Divers, and Belinda West; and WHEREAS, teamwork is essential in the sport of Cheerleading with each member contributing to the success of the team; and WHEREAS, individual members of the team were recognized for the following accomplishments: 1St Team All District: Monica West Emily Holdren 2~d Team All District: C. J. Tribble Ashley Creasy S-I NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM: Leann Barber, Christina Bryan, Jamie Conner, Ashley Creasy, Ashleigh Glass, Amanda Gurley, Allyson Henderson, Emily Holdren, Amber Hylton, Renae Hylton, Heather Leffell, Amanda Mitchell, Chelsea Roark, Ashli Semones, Josh Thomas, Joy Thomas, Courtney Thompson, C. J. Tribble, Monica West, Ashley Williams and Amy Neas for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION 052703-12 OF CONGRATULATIONS TO VOCATIONAL INDUSTRIAL CLUBS OF AMERICAN, INC. (VICA) STUDENTS AT A. R. BURTON TECHNOLOGY CENTER FOR WINNING THE VIRGINIA SKILLS USA VICA AWARDS WHEREAS, SkiIIsUSA-VICA is the second largest student organization in the nation, serving more than 260,000 high school and college students and professional members who are enrolled in training programs in technical, skilled and service occupations; and WHEREAS, there are approximately 13,000 VICA members from 203 schools in the Commonwealth of Virginia; and WHEREAS, several students from A. R. Burton Technology Center, having achieved first place in local and district level competitions, won gold medals at the Virginia SkiIIsUSA-VICA state competition held in April, 2003; and WHEREAS, the following awards were received: • American Spirit Award: Abby Jones and Erin Sowder, Cave Spring High School; and Tara Gravely, Northside High School. Selected the chapter with the best activities in community service, patriotism, citizenship and public relations. Students submit a scrapbook and participate in an interview. • Promotional Bulletin Board: Amanda Wilson and Dominik Poetek, Cave Spring High School. Awarded to the student designed and constructed bulletin board that does the best job of promoting Career and Technical Education and SkiIIsUSA-VICA. • Occupational Display: Ben Hicks, Kirk Gravelv, and Chance Worley, Glenvar High School; J. D. Riddle, Cave Spring High School; and Josh Thurston and Victoria Padgett, Hidden Valley High School. Awarded to the student designed and constructed display which best depicts their particular program. The display was built by welding students. • Students of the Year: Tucker Stapleton, Cave Spring High School, and April Brown, William Bvrd High School. Awarded to the male and female students who have demonstrated excellence in all aspects of student life. Students must document activities, grades and attendance; demonstrate leadership at the highest level; successfully complete an examination; and participate in an interview. • Community Service: April Brown, William Bvrd High School, and Elaine Main, Cave Spring High School. Awarded to the school which completed the most thorough and successful community service activity. The activity must be documented and students complete a presentation before a panel of judges. The activity was an angel tree project for the Head Start center located at A. R. Burton Technology Center. • Job Interview: Zach Emerson, a post-secondary Computer Information Technology Student. Awarded to the student who demonstrated the best ability to successfully complete a job interview before a panel of business and industry judges. • Spelling: Blair Shriver, Cave Spring High School. Awarded to the student who scores the highest on a written spelling examination. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the students at A. R. Burton Technology Center for winning the Virginia USASkills-VICA awards; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to each of the students in all of their future endeavors. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None cc: File A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors 2 Resolutions of Congratulations Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board ACTION NO. ITEM NO. 5 - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Resolution of congratulations to students at Burton Technology Center for winning the Virginia SkiIIsUSA Vocational Industrial Clubs of America, Inc. (VICA) awards APPROVED BY: Elmer C. Hodge ~/~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: SkiIIsUSA-VICA is a student organization comprised of more than 260,000 high school and college students and professional members who are enrolled in training programs in technical, skilled and service occupations. At the state competition held in April 2003, there were 16 gold medal recipients who received awards in the following seven categories: American Spirit, Promotional Bulletin Board, Occupational Display, Student of the Year, Community Service, Job Interview, and Spelling. Roger Johnson, Career and Technical Education Administrator and Principal at Burton Technology Center, and Joan Farley, Sponsor of the SkiIIsUSA-VICA Club, will accept the resolution on behalf of the students. ~4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION OF CONGRATULATIONS TO VOCATIONAL INDUSTRIAL CLUBS OF AMERICAN, INC. (VICA) STUDENTS AT A. R. BURTON TECHNOLOGY CENTER FOR WINNING THE VIRGINIA SKILLS USA VICA AWARDS WHEREAS, SkiIIsUSA-VICA is the second largest student organization in the nation, serving more than 260,000 high school and college students and professional members who are enrolled in training programs in technical, skilled and service occupations; and WHEREAS, there are approximately 13,000 VICA members from 203 schools in the Commonwealth of Virginia; and WHEREAS, several students from A. R. Burton Technology Center, having achieved first place in focal and district level competitions, won gold medals at the Virginia SkiIIsUSA-VICA state competition held in April, 2003; and WHEREAS, the following awards were received: • American Spirit Award: Abby Jones and Erin Sowder, Cave Spring High School; and Tara Gravely, Northside High School. Selected the chapter with the best activities in community service, patriotism, citizenship and public relations. Students submit a scrapbook and participate in an interview. • Promotional Bulletin Board: Amanda Wilson and Dominik Poetek, Cave Spring High School. Awarded to the student designed and constructed bulletin board that does the best job of promoting Career and Technical Education and SkiIIsUSA-VICA. • Occupational Display: Ben Hicks, Kirk Gravely, and Chance Worley, Glenvar High School; J D Riddle, Cave Spring High School; and Josh Thurston and Victoria Padgett, Hidden Valley High School. Awarded to the student designed and constructed display which best depicts their particular program. The display was built by welding students. S-a • Students of the Year: Tucker Stapleton, Cave Spring High School, and April Brown, William Bvrd High School. Awarded to the male and female students who have demonstrated excellence in all aspects of student life. Students must document activities, grades and attendance; demonstrate leadership at the highest level; successfully complete an examination; and participate in an interview. • Community Service: April Brown, William Bvrd High School, and Elaine Main, Cave Spring High School. Awarded to the school which completed the most thorough and successful community service activity. The activity must be documented and students complete a presentation before a panel of judges. The activity was an angel tree project for the Head Start center located at A. R. Burton Technology Center. • Job Interview: Zach Emerson, a post-secondary Computer Information Technology Student. Awarded to the student who demonstrated the best ability to successfully complete a job interview before a panel of business and industry judges. • Spelling: Blair Shriver, Cave Spring High School. Awarded to the student who scores the highest on a written spelling examination. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the students at A. R. Burton Technology Center for winning the Virginia USASkills-VICA awards; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to each of the students in all of their future endeavors. 2 ACTION NO. ITEM NO. T 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE May 27, 2003 AGENDA ITEM: Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In June of 2002, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. The first reading and public hearing of this proposed ordinance was held on May 27, 2003, the second reading is scheduled for June 10, 2003. The current salary for Board members is $13,494.50. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 2%. FISCAL IMPACT: A 2% increase would cost $1,349.45 ($269.89 each). The new salary for each Board member would be $13,764.39. t TI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,494.50 by Ordinance 061102-5 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27, 2003; the second reading was held on June 10, 2003. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of T~ 2% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,764.39 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2003. ~ ~ `' PETITIONER: Windsor House Inc. CASE NUMBER: 3-2/2003 Planning Commission Hearing Date: May 6, 2003 (Continued from February 4, 2003) Board of Supervisors Hearing Date: May 27, 2003 (Continued from February 25, 2003) A. REQUEST The petition of Windsor House, Inc., to Rezone .67 acres from C-1 Office District to C- 2General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District. (PETITION HAS BEEN WITHDRAWN BY THE PETITIONER) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION The Planning Commission discussed issues raised at the Community Meeting and decided a continuation was appropriate. E. COMMISSION ACTION(S) Mr. Thomason made a motion to continue the rezoning request for 90 days. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 1 E. A. S ILBERPLATT , MD Fa.x ~ SAO-776-OOS2 Ma.y 22 ' 03 1101 P. 03 - t- AESTHETIC SURGERY pf VIRGINIA ADVANCED MLDIGAL SKIN CARE Enrique A. Silberblatt, MD, FAGS 3505 &embbton Avs. • Roanoke, YA 24015 -Tel. (540) T78-1600 • Fit (5q0) T/g.ppg2 t;°~.r}asi.3ix6arxg4~~c:~~:fs{,~~~~{{$~1. ,;:d ~1:-:'ik".;'~i{gib{°a a~{{sPb9~b; ,..•FS.f{TPq{~. ley 22, 2003 ` ~ ; ~ ' s ;: '` =i~6 t;~t'~ ii33•;;:t~ $ -.i .,.': ~ ;=+az~a~q;t4'2~itt„' St'-".;5)1~:_ 8 ~: . Davi~ Holiday Roane County is ~ ~a. i:; ~., Dear 1Jityid, ,;~. This is fa fortna~ly orm }you that we wish to withdraw Windsor rezonin&~f it's y at x505 Brambleton Avenue. ;E ,g~ 3; Wlrld50r ~ll$C ._ President F. {'~ t. T 1~, iP ^ .... r.~t.. _s •~~._- .- . ; tll;~ltsb:.:s:•~.t="t» -•acs:oc.,~`t{{d{"-)31Fxi~ .. ..,._. ., - ; t# ;3 n= :LFatafc:'F!~~:C;~~.?jt~i~c4 (~ ~,'tS., i..I::~I'ii.: ~. a: .~ ;f~ `.-0 ,. s request f~'r ?z ;< y y' ~~. ~" ~~. ~$ a ~~ ~~ Cosmetic Surgery • Lipoplasty • Breast Augmentation • Pediatric Plastic Surgery www.silberblatt.com ~: ~~-a PETITIONER: Balzer & Associates Inc. CASE NUMBER: 10-5/2003 Planning Commission Hearing Date: May 6, 2003 Board of Supervisors Hearing Date: May 27, 2003 A. REQUEST The petition of Balzer & Associates Inc., to Rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District. (PETITION WITHDRAWN BY REQUEST OF THE PETITIONER) B. CITIZEN COMMENTS Four citizens spoke in opposition to the request. Those opposed were: Christine Smith who noted parking and lighting concerns as well as neighborhood integrity; Cindy Webster who cited the necessity of good design and limiting parking to the east side yard; Mark Seiler who stated that increased traffic and 'commercial creep' continue to impact the neighborhood; and Wade Sutherland who asked that the design guidelines be strictly applied to insure accountability of the development. C. SUMMARY OF COMMISSION DISCUSSION Mr. Tim Beard presented the staff report, emphasizing the importance of compliance with the Colonial Avenue Corridor Design Guidelines, particularly as they relate to the Concept Plan for parking submitted in this case. The petitioner stated that the request conforms with the Community Plan and the intent of the Colonial Avenue Corridor Design Guidelines as they relate to parking. Balzer and Associates added to its original proffered conditions that lighting, landscaping and architectural features of the existing building will be achieved and maintained per the corridor design guidelines. Although asked by citizens, Commissioner Witt and staff to amend the parking design shown on the proffered concept plan, the applicant chose not to alter the proposed parking which violates adopted design guidelines which protect front yard character and the proper location for parking and vehicular access. D. CONDITIONS 1. Property will be developed in substantial compliance with site plan prepared by Balzer and Associates titled Benefits Group Inc., dated March 18, 2003. 2. Property will not be used for the following: radiotower; parking facility; veterinary clinic. 3. Existing building architecture shall be maintained and any future expansion shall match existing architecture. 4. Lighting, landscaping and buffering shall be in accord with corridor design guidelines. E. COMMISSION ACTION(S) Mr. Don Witt made a motion to deny the request with proffered conditions. Motion carried 2-1. .. ~ r u-~. F. DISSENTING PERSPECTIVE Mr. Ross stated the petitioner had made some design proffers and that site constraints made parking difficult. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission pND p$$OCIpTES, INC. ~~ ~~ NEF~ECTING TO MOFRO`/+ May 22, 2003 Mrs. Janet Scheid Chief Planner 5204 Bernard Drive P.O. Box 29800 Roanoke, VA 24018-0798 RE: Ogden Road Rezoning B&A Project No. 80300021.00 Dear Mrs. Scheid: On behalf of Benefits Group, Inc., I would like to thank you, your staff and planning commission for the input and time you have contributed to the rezoning of 3406 Ogden Road. Due to the physical characteristics of the site, the requirements the developer has for ears that expansion area, and the interpretation of the Colonial Avenue design guidelines, it app this site will no longer meet the developer's needs. Therefore on behalf of Benefits Group, Inc., I am respectfully withdrawing the request to rezone 3406 Ogden Road. Please feel free to contact me with any questions or concerns. Respectfully Submitted: BALZER AND ASSOCIATES, INC. ~~~ Sean M. Home, C.L.A. Project Manager SMH/bv • PLfN1N62S • AItCHf1EGi5 • ENGWEEf.S • SURVEYORS 1208 Cgrpo~ate Circle • Roanoke. vlrginio 2p018 • (5dG? 7)2-9bHQ FLY (510) 772~8~~ 1V2osnake-server~~'orodow~2003 FROJtiR0300021Usnet Scheid Ltr 5.22.09.dor. ~~~ PETITIONER: Roanoke County Planning Commission CASE NUMBER: 412003 Planning Commission Hearing Date: May 6, 2003 (Continued from April 1, 2003) Board of Supervisors Hearing Date: May 27, 2003 (Continued from April 22, 2003) A. REQUEST The petition of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-93, Signs. B. CITIZEN COMMENTS Mr. Roger Holnback spoke in favor of the off-premise (billboard sign) revisions. He stated that viewsheds in the rural areas of the County are increasingly threatened and proactive measures must be taken in order to preserve the quality of life in Roanoke County. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented a summary of the work leading up to the proposed amendments, including the discussion at the 5/6/2003 afternoon work session regarding replacement of non-conforming signs. Mr. Witt asked if a separate motion was needed to add the alternative amendments dated April 30, 2003. Mr. Holladay suggested including reference to the alternative amendments in the motion to forward the petition. There was no further discussion. D. CONDITIONS E. COMMISSION ACTION(S) Mr. Thomason made a motion to approve Draft #4, Proposed Sign Ordinance Amendments, dated April 23, 2003, including the Alternative Amendments to Sec 30- 93-11.Nonconforming Signs, and Sec. 30-28. Definitions dated April 30, 2003. Motion carried 3-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 5 ACTION NO. ITEM NO. I,~-_~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 27, 2003 Proposed amendments to the Roanoke County Zoning Ordinance, Section 30-93, Signs David Holladay Senior Planner, Zoning Administrator Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Planning Commission has prepared amendments to the sections of the zoning ordinance that regulate signs. These amendments are the result of meetings throughout 2002 and early 2003 between Roanoke County staff, the Planning Commission and sign industry representatives. Some of the amendments are intended to clarify sections of the ordinance that did not offer clear guidance for interpretation. Other amendments are proposed to help make enforcement more efficient and equitable. Some amendments are a response to Planning Commission inquiry and guidance. A draft copy of the proposed amendments is attached for reference. Text to be removed is struck through, and text to be added is shaded. Of the seven major amendments listed below in this report, some aspects of amendments number three and five are opposed by representatives of the outdoor advertising industry. Proposed amendment number three would prohibit replacing the sign structure on damaged billboards that do not conform to current standards. Current code allows damaged billboards to be restored, provided the damage is not more than 50% of the replacement value, but the code does not specifically address restoration of the sign structure. Also, while the outdoor advertising industry supports the "cap and replace" provisions for replacing billboards found in amendment number five, they have opposed, throughout the ordinance revision process, the requirement that places priority on removing ~~~ nonconforming billboards in exchange for constructing new billboards. In some instances, the proposed amendment would result in a two for one exchange of signs instead of one for one. Major amendments to the sign ordinance include: Allowing temporary signs (banners) by annual permit, but in exchange, reducing the number of banners allowed from two to one. (page 7) 2. Prohibiting roof and portable signs. (pages 4, 7, & 9) 3. Amending the ordinance so that non-conforming signs that lose their main supporting structure(s) cannot be rebuilt. (pages 8 & 9) 4. Offering a reduced setback option for freestanding signs in commercial and industrial zoning districts, in exchange for reduced sign height. (pages 13, 14, 15, & 16) 5. Amending the off-premises (billboard) regulations by placing a cap on the number of billboards currently existing in Roanoke County. Construction of new billboards would still be allowed, but only after removing an existing billboard. Priority would be given to removing first those billboards that do not conform to current standards. (pages 16 & 17) 6. Providing for construction of tri-vision changeable messages on certain off-premises signs. (pages 16 & 17) 7. Amending definitions to support the proposed regulatory changes. (page 19) FISCAL IMPACT: None ALTERNATIVES: Adopt ordinance amendments. 2. Do not adopt ordinance amendments. STAFF RECOMMENDATION: Staff recommends Alternative 1. (~ -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE -COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE TO AMEND SECTION 30-93. SIGNS OF THE ROANOKE COUNTY ZONING ORDINANCE WHEREAS, the Roanoke County Planning Commission has requested certain amendments to Section 30-93. Signs of the Roanoke County Zoning Ordinance; and WHEREAS, the first reading of this ordinance was held on March 25, 2003, and the second reading and public hearing were held May 27, 2003 (continued from April 22, 2003); and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 6, 2003 (continued from April 1, 2003); and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-93. Signs of the Roanoke County Zoning Ordinance be amended to read and provide as follows: SEC. 30-93. SIGNS. Sec. 30-93-1. Purpose. (A) These regulations are intended to define, permit and control the use of signs. They have been established by the board to achieve the following community goals and objectives: 1. Protect the health, safety, and welfare of the public. 2. Promote the economic growth of Roanoke County by creating a 1 ~~~ community image that is conducive to attracting new business and industrial development. 3. Distribute equitably the privilege of using the public environs to communicate private information. 4. Permit reasonable legibility and effectiveness of signs and to prevent their over-concentration, improper placement and excessive height, bulk, density, and area. Promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire, decay, or abandonment. 6. Ensure that signs do not obstruct fire-fighting efforts, and do not create traffic hazards by confusing or distracting motorists or by impairing drivers' ability to see pedestrians, obstacles, or other vehicles or to read traffic signs. 7. Provide for the reasonable advertising of business and civic products and services, with recognition of the effects of signage on the character of the community. 8. Control visual clutter, and encourage high professional standards in sign design and display. 9. Establish clear procedures for the administration and enforcement of this ordinance. Sec. 30-93-2. Permitted Signs. (A) Any sign displayed in Roanoke County shall be comply with: All provisions of the Roanoke County Zoning Ordinance; and, 2. All applicable provisions of the Uniform Statewide Building Code and all amendments thereto; and All state and federal regulations pertaining to the display of signage. (B) If any two (2) or more sections of the above referenced regulations are in conflict, the provision that provides the most restrictive standard shall apply. Sec. 30-93-3. Exempted Signs. (A) The following signs shall be exempted from regulation, and maybe displayed within Roanoke County without obtaining a sign permit. However, an electrical permit 2 ~" shall be required for any sign requiring or incorporating electrical service: Official traffic signs or similar regulatory devices, identification, directional or any other signs owned, erected and maintained by a duly constituted governmental body. 2. Signs required to be displayed or maintained by law or governmental order, rule or regulation. Memorial tablets or signs, provided they are displayed by a public or quasi-public agency. 4. Directional signs provided that each such sign does not exceed €~e-(5~ three (3) square feet per sign, ~~~' ~ ~'' ° °''°" ~^~+~~~ ~~y 5. Street address signs, not exceeding ten (10) square feet in size. 6. Non-illuminated signs, not more than three (3) square feet in area warning trespassers or announcing property as posted. 7. Signs displayed on a truck, bus, or other vehicle while in use in the normal conduct of business. This section shall not be interpreted to permit the parking for display purposes a vehicle to which a sign is attached or the use of such a vehicle as a portable sign. Flags and insignias of any government except when displayed in connection with commercial purposes. 9. On-premises real estate signs in residential or agricultural zoning districts not exceeding five (5) square feet in area, or on-premises real estate signs in commercial or industrial zoning districts not exceeding sixteen (16) square feet in area. On-premises real estate signs larger than these exempted allowances maybe installed as temporary signs in accordance with Section 30-93-8(B). 10. Clocks that display time and temperature through the use of mechanical means or the controlled display of lights, provided these devices do not display any other message. 11. Political campaign signs provided that they are located outside of the public right-of--way, and are removed within fourteen (14) days after the campaign. 12. Signs displayed between Thanksgiving and Christmas associated with the sale of Christmas trees and wreaths. 3 V~ 13. Signs on the inside of establishments, except those signs specified in Sections 30-93-4(A)5. and 7., which shall not be excluded. 14. On-premises agricultural product signs associated with the seasonal and/or incidental sale of such products on property where the primary land use is residential or agricultural, provided such signs do not exceed four (4) square feet in area. 15. Signs that are displayed by or promote civic, religious, educational or charitable organizations or causes, provided such signs are displayed no longer than thirty (30) days per calendar year. Sec. 30-93-4. Prohibited Signs. (A) The following signs are prohibited within Roanoke County: Any sign that due to its size, location, color, or illumination obscures a sign displayed by a public authority for the purpose of giving traffic or safety instructions or directions. 2. Any sign that contains or consists of pennants, ribbons, spinners, or other similar moving devices. 3. Any sign, except an official public notice, which is nailed, tacked, posted, or in any other manner attached to any utility pole, or structure supporting wire, cable, or pipe; or to public property of any description. 4. Any sign located within a public right-of--way, except for signs displayed by a duly constituted governmental authority. 5. Flashing or revolving lights, or beacons intended to direct attention to a location, building or service, or any similar device otherwise displayed that imitates by its design or use, emergency service vehicles or equipment. 6. Any sign that simulates an official traffic sign or signal, and which contains the words "STOP," "GO," "SLOW," "CAUTION," "DANGER," "WARNING," or similar words. 7. Any sign or portion thereof that rotates, or otherwise moves through the use of electrical or wind power. This prohibition does not include the changing of messages on electronic message boards. 8. Signs advertising activities or products that are illegal under federal, state, or county law. 4 9. Any sign that obstructs any building door, window, or other means of egress. 10. Any electrical sign that does not display the UL, ETL, CSA, or ULC label, unless such sign is constructed, installed, and inspected in accordance with Section 30-93-9(B). 11. Signs or sign structures that are erected on, or extend over, a piece of property without the expressed written permission of the property owner or the owner's agent. 12. Any sign that due to its size, location or height obstructs the vision of motorists or pedestrians at any intersection, or similarly obstructs the vision of motorists entering a public right-of--way from private property. 13. Portable signs. 14. Roof signs. Sec. 30-93-5. Sign Permits. (A) Except as provided in Section 30-93-3, no sign maybe erected or displayed in Roanoke County without an approved sign permit. Applications for a sign permit maybe obtained from the Roanoke County Department of community development. Signs that are not visible from a public right-of--way do not have to conform to the provisions of Section 30-93-13, District Regulations, and the square footage of such signs shall not be included when calculating allowable signage on a lot. (B) Any owner of a parcel of land upon which a sign is to be displayed, or any authorized agent of such owner may apply for a sign permit. (C) Every application for a sign permit shall include a sketch of the property indicating the lot frontage. The application shall also indicate the square footage of all existing signs on the property, and the area, size, structure, design, location, lighting, and materials for the proposed signs. In addition, the administrator may require that the application contain any other information that is necessary to ensure compliance with, or effectively administer, these regulations. (D) Anon-refundable sign permit fee is due and payable with the filing of a sign permit application. More than one sign on one building or group of buildings located on the same parcel of land maybe included on one application provided that all such signs be applied for at one time. ^ ~ ~-'° +°m„°,.~n, ~ ~~* m ~~'~° ~~°°~~ ° ~t,,, ° ~° ,. ~ r ~,. ~ ,- ~~~ ~t,;,-~.. ,~~.r ,~;~,~i,,.. ,. „ate ° ~ per 1 w .,lo,,.a.,r . .+.ao.a ~L,o tomr.~rnr~~ n un~nrl nro ~ r +L.o n o L...n:r~on~ ", " ~~.... w.....,. ,,.... ~......J ................ (E) After the issuance of an approved sign permit, the applicant may install and display any such sign or signs approved. Once installed, the administrator may inspect the sign(s) for conformance with the approved sign permit and this ordinance. If the displayed sign(s), due to size, location, height, or number do not conform to the information on the approved sign permit, or the applicable standards of this ordinance, the administrator shall notify the applicant in accordance with Section 30-21. (F) Any sign permit issued shall be null and void if any sign for which the permit was issued is not installed in accordance with the permit within six (6) months of the date the permit was approved. (G) Maintenance, repair, or restoration of nonconforming signs shall be in accordance with Section 30-93-11. If the value of such work exceeds fifty (50) percent of its replacement value, it shall only be authorized after the approval of a sign permit application. (Ord. No. 042799-11, § ld., 4-27-99) Sec. 30-93-6. Measurement of Sign Area and Distances. (A) Sign area shall be calculated as follows: The area of a suspended, attached, or projecting sign, where the letters, numerals, or symbols are on a sign surface which is hung or affixed to a structure, shall be the total area of the hung or affixed surfaces. 2. The area of an attached sign where the sign consists of words, symbols, or numerals painted on or affixed to a wall, fence, or other building element shall be the entire area within a continuous perimeter enclosing the extreme limits of each word, group of words, symbol, numeral, groups of symbols, or groups of numerals, where the symbols or numbers are meant to be read as a unit. 3. The area of a freestanding sign shall be the total area of all surfaces (excluding poles or other support structures) visible from the public right- of-way. For double or multi-faced signs, only the area of surfaces visible at any one time, at any one point on the public right-of--way shall be measured when calculating sign area. 4. The area of monument-type freestanding signs shall be determined by (1) the size of the copy area, (2) visual breaks in the structural components of the sign, and/or (3) variation in the monuments color scheme. 6 ~/ (B) The minimum separation between freestanding signs shall be the shortest distance between two (2) signs, measured in a straight line. (C) In situations where these criteria do not provide guidance in determining sign area or minimum separation the administrator shall make the determination. Sec. 30-93-7. Calculation of Allowable Sign Area on Corner Lots. (A) On corner lots, the front shall be either (a) the side fronting the street providing major access, or (b) the side which the main entrance of the structure faces. In situations where neither of these methods clearly distinguishes the front, the administrator shall make a determination. (B) For commercial or industrial uses, the front shall not be a primarily residential street. (C) On corner lots where a building or buildings face more than one street, sign area shall be allowed for front lineal footage as indicated in the district regulations, and for one-half the side street frontage, provided: The side street does not front on a primarily residential area; 2. Sign area as determined by each frontage is placed only on the frontage from which it is determined. Sec. 30-93-8. Temporary Signs. (A) Any person wishing to display a temporary sign must apply for a sign permit pursuant to Section 30-93-5. Except as provided in subsections (B) and (C) below, pertaining to real estate and construction signs, temporary signs shall comply with the following standards: Each business or use on a lot shall be allowed to display a one (1) temporary sign ~ ~~~ ~ ~ ~^` +~~~°~ r ~ at any time during a calendar year. Each business or use wishing to display a temporary sign must apply for a temporary sign permit. Temporary sign permits shall expire at the end of each calendar year. n.,l< o !1 ~ ~,,.-f„l,lo , l,e ,1; rl„ oa 1„~ „ ~t_.ul,,...,. ~ Eexter~~e- .,>110 ~ „ ,1;~r1.,<,0,1 ~L,~11 1,,.,0 „_.,,:~;,.,,,,.,., ~, c *~ <~t € t t een ee ren -pre~e~ n , ~~ 7 V`~'~ .,J ~. commercial zoning districts, the total square footage of any temporary sign shall not exceed thirty-two (32) square feet. In all other zoning districts, the total square footage of any temporary sign shall not exceed sixteen (16) square feet. (B) Real estate signs greater than sixteen (16) square feet in commercial or industrial zoning districts or greater than five (5) square feet in agricultural or residential zoning districts may be installed on a lot provided that each such sign does not exceed ninety-six (96) square feet in area, and has a minimum sign setback of fifteen (15) feet from any public right-of--way. All real estate signs must be removed within fourteen (14) days after the property has been sold or leased. (C) On premises construction signs maybe installed on active construction sites. No construction sign shall exceed ninety-six (96) square feet in area. Any such sign must have a minimum sign setback of fifteen (15) feet from any public right-of- way. All construction signs must be removed from a construction site prior to the issuance of a certificate of zoning compliance for the building or project. Sec. 30-93-9. Illuminated Signs. (A) Signs maybe illuminated either through the use of backlighting or direct lighting provided the following standards are met: Information on any illumination proposed as part of a sign must be provided by the applicant on the sign permit application. 2. No light from any illuminated sign shall cause direct glare into or upon any building other than the building to which the sign is related. 3. No light from any illuminated sign shall cause direct glare on to any adjoining piece of property, or any adjoining right-of--way. (B) Any sign containing electrical components shall conform to current UL, ETL, CSA, or ULC standards and display a label from one of these recognized testing labs; or as an alternative, shall be designed and constructed to standards that would allow one of the above referenced labels to be affixed and thereafter inspected by Roanoke County to insure compliance with these standards. Sec. 30-93-10. Projecting and Suspended Signs. (A) No projecting or suspended sign shall extend more than six (6) feet from any wall or other structure to which it is affixed, nor shall any such sign have a setback of less than fifteen (15) feet from the nearest public right-of--way. ~.` (B) The bottom edge of any projecting or suspended sign must be at least seven (7) feet above the ground if located above any publicly accessible walkway or driveway. (C) No projecting or suspended sign shall project or suspend over an adjoining lot, without the expressed written consent of the adjoining property owner. Sec. 30-93-11. Nonconforming Signs. (A) Any sign which was lawfully in existence at the time of the effective date of this ordinance which does not conform to the provisions herein, and any sign which is accessory to a nonconforming use, shall be deemed a nonconforming sign and may remain except as qualified in subsection (C), below. No nonconforming sign shall be enlarged, extended, structurally reconstructed, or altered in any manner; except a sign head maybe changed so long as the new head is equal to, or reduced in height, sign area, and/or projection, and so long as the sign is not changed from an on-premises sign to an off-premises sign. For purposes of this section, structurally reconstructed shall mean activity that requires a building peniut, and/or replacement of the sign structure. (B) The addition of lighting or illumination to a nonconforming sign, shall constitute an expansion of a nonconforming structure, and shall not be permitted under these regulations. (C) Nonconforming signs may remain, provided they are kept in good repair, except for the following: A nonconforming sign which is destroyed or damaged to the extent exceeding fifty (50) percent of its replacement value shall not be altered, replaced or reinstalled unless it is in conformance with these sign regulations. If the damage or destruction is fifty (50) percent or less of its replacement value, the sign maybe restored within ninety (90) days of the damage or destruction, but shall not be enlarged, extended, or struch~rally reconstructed in any manner. 2. A nonconforming on-premises sign shall be removed if the structure or use to which it is accessory is destroyed or demolished to the extent exceeding fifty (50) percent of the principal structure's value. 3. Whenever a change of zoning occurs by petition of the owner, contract purchaser with the owner's consent, or the owner's agent upon a lot which contains a nonconforming on-premises sign, such sign shall not be permitted without being modified in such a manner as to be in full compliance with these sign regulations. Sec. 30-93-12. Damaged or Neglected Signs. 9 V'~ "'" (A) The Building Commissioner of Roanoke County shall have the authority to order the removal, without compensation, of any sign or sign structure that due to neglect or damage poses a clear danger to the health, safety and welfare of the public. Sec. 30-93-13. District Regulations. (A) AG-3 and AG-1 Zoning Districts. Lots within an AG-3 and AG-1 districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AG-3 and AG-1 districts subject to the regulations contained herein: Business Signs. Each permitted business shall be allowed a maximum of fifty (50) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Home Occupation Signs. A maximum of two (2) square feet shall be allowed per home occupation, or group of home occupations within one (1) home. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No freestanding sign shall be allowed on any lot having less than tie ~,,,,,a,.o,~ ~~nm ~ o. „~i„+ ~.,,,,+.,,.o the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. CTV7 L~~+ v .~' n 10 ~~~ .Minimum sign setback from front property line: ffteen (15) feet ,.r ~ ~ ,,• ,,,,,, o oo,, r;r~oor r, c~ roo+ ;,, ,,o;~,,~ Maximum ~~~~ ~ sign height: fifteen (15) feet. 6. No establishment shall be allowed more than four (4) signs. (B)AR, R-1, R-2, R-3, R-4 and R-MH Zoning District Regulations. ' Lots within AR, R-1, R-2, R-3, R-4, and R-MH districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AR, R-1, R-2, R-3, R-4 and R- MH districts subject to the regulations contained herein: Business Signs. Each permitted business in a residential district shall be allowed a maximum of thirty (30) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance ~,, ~ ,.~.,,,,o ~ ~,,.,~~ ~o ,.,,,,;,,;~o,a with Section 30-93-8, Y~„~..~-~~--• 3. No freestanding business sign shall be allowed on any lot having less than ,, ,~ a ~~nm ~ o+ ,.ri„+ ~.,.,,t~rto the minimum required lot frontage for the zoning district of the property. The required minimum separation for all freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. v n~VY1 uiiiia uaii .~ ~v. 1 ~' ~ ~t~r-opert~~°, ::='.:i~'.:~:_~::~ b:~at~.. Minimum sign setback from front property line: fifteen (15) feet 11 ~..+ 5 ,.r„ ~ °°~~.,,,,~;.,~ ~ ~~,.,>> ° °°,~ ~°„ !, m ~ °+ ;,, ~,°;~~,t. Maximum sign height: ten (10) feet. 6. No establishment shall be allowed more than two (2) signs. (C) AV Village Center and NC Neighborhood Commercial District Regulations. Lots within AV and NC districts shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in AV and NC districts subject to the regulations contained herein: Business Signs. Each permitted business in AV and NC districts shall be allowed a maximum of four hundred (400) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (I) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. No on-premises freestanding sign shall be allowed on any lot having less than ^^° ~,,,,,a,.°a !, nm ~ °+ ,.~ i„+ ~.,,,,+.,.~° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. A,,,. ~ °°~~.,,,,7;,,,, ~ ° °,.~°.7 ,,, ,ter 1,.,..° ., °rl-.~^L ~,f f ,-f~~ /nnl ~ °~ ~ ~,,,, +1,° .. .,t°,-1;,,° ~.f'.,,,..,-.,,L,1;.. ,- .Tl,~ .,~,~ ,- ~F~°°,~, !7 cl ~ °r ~. ~, frt~-~-~y-f=.mot-}~~ert~~r°, ~_~'~~^''°~~°r ~ °~*°r. Minimum sign setback from front property line: fifteen (15) feet 5. ,.T„ ~ °°~~„ra;,,,. ~ ~~..,~~ ° °a ~;~~°°„ !, c. ~ °~ ;,, ~,°;,~~,~. Maximum sign height: fifteen (15) feet 12 u_3 6. No establishment shall be allowed more than four (4) signs. (D) C-1 Office District Regulations. Lots within a C-1 district shall be allowed a maximum signage allocation not to exceed one-half (0.5) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-1 Office District subject to the regulations contained herein: Business Signs. Each permitted business in a C-1 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than ^r° ~.,,,,a,.°a ~' nn` ~ °* ^~'^* ~ ^r*°~° the nunimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. n,,,, ~ ov~~.,.,,t;,,,~ ~ o,.~o,a ,V, ,~~ t,.,,,o . 4 , ~e+t,~,.v „~~ ,-*,. . ~nm ~ o~ ~ ,,,,., ~t,o „ ,,,-o,.t;,,o „~.,,,., .,,,t~,t;,. ,. ,.t,+ „~ .~ ,. ~~~oor ~t ~~ ~ o~ . , ~ Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 13 u-3 Minimlun sign setback from front property line: fifteen (15) feet Maximum sign height: fifteen (15) feet ~. AT ~ + rl' L,.,11 0 oo,a ~;f'+oo,, (1 Gl F o~ ;,, 1-,0;..1.t b b ~ ~ ~ gS. No establishment shall be allowed more than four (4) signs. (E) C-2 General Commercial District Regulations. Lots within a C-2 district shall be allowed a maximum signage allocation not to exceed one and one-half (1.50) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-2 General Commercial District subject to the regulations contained herein: Business Signs. Each permitted business in a C-2 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than ~ a ~ ll nn` ~ °~ ^~'^+ ~ ^„+'.~° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. Notwithstanding the above, the administrator may waive, in writing, the two hundred fifty-foot separation requirement between freestanding signs provided the administrator finds the following standards are met: a. No more than one (1) freestanding sign shall be allowed for each two fifty (250) feet of lot frontage, or portion thereof, under single 14 u-~ ownership or control. b. The new freestanding sign is a monument sign with a maximum height of fifteen (15) feet and a maximum width of ten (10) feet. c. The placement of the sign in the desired location does not promote visual sign clutter on the property or surrounding area. d. In exchange for the placement of the new freestanding sign in the desired location, the applicant or property owner proposes, and agrees in writing to undertake, significant improvements to existing signage on the property. These improvements shall be designed to reduce existing sign clutter, enhance sign design, and promote the overall visual appearance of the property. All other sign ordinance requirements regarding the placement and size of the sign are met. n ~ , ~ oo~~. 4 ,„,a: o o„+oa ,V, ~~ ~,~ r ro~~.,,,.v „~ ~ ..~ . ° lVt L~' ` ' ' ~~vTrccrzr vrrrcn~. c virccn ~ vrzrrcc gnc-vrwcr y Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: twenty-five (25) feet 3. ° €iS,. No establishment shall be allowed more than five (5) signs. (F) I-1 and I-2 Industrial Zoning District Regulations. Lots within I-I and I-2 districts shall be allowed a maximum signage allocation not to exceed one and one-half (1.5) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the I-1 and I-2 districts subject to the regulations contained herein: 15 t/t ''~ Business Signs. Each business in an industrial zoning district shall be allowed a maximum of three hundred (300) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than ~ a a ~' nn' ~ °' ^~ t^+ ~ ^r+°~° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. n r ~ ,a~ ,.~o,a ,,, ~+ i7~ „ ~ „ ,.,, o~t,,,,.t~ „~ ~ ,-~., . 4. b b ~nm ~' ~ ~ +t, „~o,.t;,,o „~.,,,.,,.,,,t-,t;,. ~ ~ ,- ~tz~ „~.~ ,- f;~~oo„ ~t c~ ~ e~ mom"'--c'~i-'1-~=-rrvrr` Yr°Pe~t~i~ ~.L.;..l.o..o,- i , ......~...... ., .-o.,~v,- b. .....,.. Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: twenty-five (25) feet ~. AT f o~+.,,,,t; ~t,.,lt o~ t.t „r. f;irn l_'~c\ ~ e+ :„ t,a t,~ ~5. No establishment shall be allowed more than five (5) signs. Sec. 30-93-14. Special Signage Districts and Regulations. (A) Off-Premises Signs. As of date of ordinance passage) a cap shall be placed onthe number of off-premises signs in Roanoke County. Existing off-premises signs may be replaced if the new location is approved based on the standards set forth 16 u~~ in this section. Applications to replace an existing off-premises sign shall be accompanied by a demolition permit for an existing non-conforming off-premises sign, or combination of non-conforming off-premises signs, of at least equal sign area. If no non-conforming off-premises signs remain in Roanoke County, then a conforming off-premises sign may be replaced. 2. No permit for a replaced off-premises sign shall be issued ~nltil the existing oft-premises sign(s), on the above mentioned demolition permit, is removed. Conforming off=premises signs may be maintained and reconstructed in their existing location, but shall not be replaced unless all location and design standards of this section are met. If a conforming off-premises sign is removed for reasons including, but not limited to, redevelopment of land, or expiration of a lease, then anon-conforming off-premises sign must be removed in order to replace the conforming off premises sign, unless no non-conforming off-premises signs remain in Roanoke County. Legally established off-premises signs, located within the C-2, I-1 and I-2 zoning districts, which meet the location and design standards in Section 30-93-14 (A) 5. a-f. shall be considered conforming off-premises signs. All other off-premises signs shall be considered non-conforming. 4. Tri-vision changeable messages shall be allowed on existing and replaced off-premises signs, located within the C-2, I-1 and I-2 zoning districts, which meet the location and design standards in Section 30-93-14 (A) 5. a-f. The minimum dwell time that am image must remain visible shall be ten (10) seconds. The maximuim twirl time betweenimage changes shall be three (3) seconds. Replaced off-premises signs shall be allowed in the C-2, I-1, and I-2 Districts provided the following location and design standards are met: -1-a. No off-premises sign shall be located within a five hundred-foot radius of an existing off-premises sign, or an off-premises sign for which a valid permit has been obtained, but has not yet been erected. fib. No off-premises sign shall be located within two hundred (200) feet of any residential zoning district, public square, park, school, library, or religious assembly property. ~c. No off-premises sign shall be allowed to be installed on any roof structure, nor shall any such sign exceed thirty-five (35) feet in height above the abutting road. 17 U-3 4d. Side by side, double and multi-decker off-premises signs shall not be permitted. fie. Any off-premises sign must have a minimum sign setback of forty (40) feet from the centerline of any public right-of--way, or fifteen (15) feet from any front property line, whichever is greater. Any off-premises sign shall have a minimum side and/or rear yard setback of fifteen (15) feet. ~£ The maximum size of any off-premises sign on a lot shall be three hundred seventy-eight (378) square feet plus ten (10) percent for embellishments. (B) Shopping Centers. Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. In addition, notwithstanding the provisions of Section 30-93-13(E)2., within enclosed shopping centers exceeding two hundred fifty thousand (250,000) gross floor area, businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of one hundred (100) square feet of signage, provided the business has a minimum gross floor area of thirty-two thousand (32,000) square feet, and the sign displayed shall be located a minimum of three hundred (300) feet from the closest public right-of--way. (C) Planned Developments. A signage plan shall be submitted as part of any proposal for a Planned Residential Development (PRD), Planned Commercial Development (PCD), or Planned Technology Development (PTD) as authorized elsewhere in this ordinance. The signage plan shall be part of the required preliminary development plan. All signage plans shall be of sufficient detail to allow the commission and board to judge the compatibility of the proposed signage with the character of the proposed PRD, PCD or PTD. At a minimum, all signage plans shall provide information on the general size, location, style, color, and materials of all signs proposed. In evaluating the PRD, PCD or PTD proposal, the commission and board shall consider the appropriateness of the proposed signage plan in relation to the character of the proposed development, and the surrounding area. (D) Airport Overlay District. The allowable height of signs within any established Airport Overlay District shall be governed by the height restriction for that district, or the height restriction imposed by the applicable district regulation, whichever is more restrictive. 18 U .r~ (E) Lots without Public Street Frontage. Lots without public street frontage that existed upon the effective date of this ordinance shall be allowed signage based upon the applicable district regulations as provided for in Section 30-93-13 of this ordinance. Permitted signage shall be calculated based upon the frontage width of the lot that parallels the nearest public street. (F) Clearbrook village overlay district. Signage within the Clearbrook village overlay district should be planned, designed and installed to complement a buildings architectural style. All signage within the Clearbrook village overlay district shall comply with C-1 office district regulations with the following exceptions: Lots within the Clearbrook village overlay district shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. Signage placed on a building wall shall occupy less than five (5) percent of the facade of that wall. 3. All freestanding signs shall be of a monument design and shall meet the following criteria: Monument signs, including their structure, shall not exceed seven (7) feet in height, or ten (10) feet in width. b. Signs shall be channel lit, ground lit, or top lit with a shielded light source so as not cast light onto the path of traffic or on any adjacent road or property. 4. No establishment shall be allowed more than three (3) signs. A maximum of two (2) directional signs shall be allowed per lot, and no directional sign shall exceed two (2) square feet in size. 6. The following signs shall be prohibited in the Clearbrook village overlay district: a. Off-premises signs. b. Temporary signs. Portable signs. d. Roof signs. (Ord. No. 42694-12, § 25, 4-26-94; Ord. No. 72595-9, § 1, 7-25-95; Ord. No. 042799-11, 19 U-~ Sec. 30-93-15. Variances. (A) Requests for variances to these sign regulations shall follow the procedures outlined in Section 30-24 of the Zoning Ordinance. The 1~Board of zZoning aAppeals, in considering any variance request, shall follow the guidelines of this section, and section 15.2-2309 of the Code of Virginia, (1950), as amended. The power to grant variances does not extend to an economic hardship related to the cost, size or location of a new sign, or to the convenience of an applicant, nor should it be extended to the convenience of regional or national businesses which propose to use a standard sign when it does not conform to the provisions of this section. (Ord. No. 042799-11, § 1 a., 4-27-99) Sec. 30-28, Definitions Freestanding sign: A sign which is supported by structures or supports gretmd, and is permanently affixed to the ground, and is independent of any support from any building. Portable sign: A ~ °°~*^~a~^^ *°m^^r^r~• self-supported sign that is designed to be moved easily, and is not permanently affixed to the ground, including but not limited to portable changeable message cabinets and sandwich signs. Replacement eel value: The cost of restoring a damaged ~g-er structure to its original condition. Replacement east value shall include reasonable estimates of the cost of materials and labor, and shall be compared with the *'~° ^^~~~*~~ ^°~°~~^r current cost of materials and labor of the entire structure to determine the percentage of the cost of improvements. Roof sign: A sign attached to a building, wall, or the roof of a building in which the sign height exceeds the highest point of the building. Temporary sign: Any sign st.uc ure v,~,;^'' ~ ^* r° °N*~~~ ,other than a portable sign, which is temporarily affixed to the ground, a building or other structure, inchiding, but not limited to banners and flags, and/or an on-premise sign applying to a seasonal or brief activity such as, but not limited to, summer camps, horse shows, yard sales, Christmas tree sales, business promotions, auctions and carnivals. For the purposes of these regulations, on-premises real estate signs and signs displayed on active construction projects shall be considered temporary when displayed in accordance with Section 30-93- 8. 2. That this ordinance shall be in full force and effect from and after its passage. 20 i ti AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE 052703-13 GRANTING A SPECIAL USE PERMIT TO LIGHTHOUSE CHURCH OF THE BRETHREN TO CONSTRUCT A RELIGIOUS ASSEMBLY FACILITY ON 5.99 ACRES LOCATED AT 7700 WILLOW BRANCH ROAD (TAX MAP N0.114.00-2-18.2), CAVE SPRING MAGISTERI- AL DISTRICT WHEREAS, Lighthouse Church of the Brethren has filed a petition for a special use permit to construct a religious assembly facility on 5.99 acres located at 7700 Willow Branch Road (Tax Map No. 114.00-2-18.2) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 6, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 22, 2003; the second reading and public hearing on this matter was held on May 27, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Lighthouse Church of the Brethren to construct a religious assembly facility on 5.99 acres located at 7700 Willow Branch Road (Tax Map No. 114.00-2-18.2) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 1 I + t ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 tiv. 24.75 Ac.(D) 22.57 Ac. C O ' 76 75 ~ C ~` 18. c I' M ~ 48.10. Ac.(C) 7 , ~ 5.54 Ac. ~~ 15. 7s77 RC?a ~ 1.13 Ac.(D) 0.61 Ac.(C) 1 ~,~sarA ~ Zoning: AG3 76~srs ~~''~' ~~ ~~- 4 ~ Zoning: AG3 7t~'7~ ~ ~' 2.5 c3 ~' 18.E ~ ~~. :5.99 Ac.(D) .~~,"~'' ~ _ ~ 10.00 Ac.(D) - ~ ~~~~• 5.37 Ac.(C) -~,~ T780 58. oning: AG3 29.06 Ac.(D) ~$~~ 77e96 24.20 Ac.(C) 28 . ~. ~ 2,S ~c. ~p ~ ~ ~o. '~s 59. ~'' , 776 753s ~ `sow s ~..•_ -.9 c• ~0 , 2.28 Ac. .e s9s ~~ ~Q~~cJ :r 61.7828 ~ / ~ 7883 ~o N N 30. 7877 7842 0``~~~-~' S6. ~ N 3.78 Ac. 64. ~ ~3. _ %^ ~ ~y°`, ~ ~ ~ 7s2o , 18.58 Ac. (D) .. ~•- ~ B87 ~j; ~ 7928 803 ~ ~' 20.26 Ac.(C) 5 . 55,~~,, 732 ~~~ omcfcrii / Aplicants name: Liighthozcse Chorch of ROANOKE COUNTY the Brethren DEPARTMENT OF Proposed Zoning: Special Use COMMUNITY DEVELOPMENT Tax Map No. > 14.00-2-18.2 a-~ u-ti PETITIONER: Lighthouse Church of the Brethren CASE NUMBER: 9-5/2003 Planning Commission Hearing Date: May 6, 2003 Board of Supervisors Hearing Date: May 27, 2003 A. REQUEST The petition of Lighthouse Church of the Brethren to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. Chris Lowe presented the staff report. Mr. Witt asked the applicant if the church would be visible from Rt. 220. Mr. Lee, pastor of the church, said that it would. Mr. Witt also inquired as to the type of signage they planned. Mr. Lee replied that the sign they have out there now would be the sign they would utilize in the future. No further questions were asked. D. CONDITIONS None E. COMMISSION ACTION(S) Mr. Don Witt made a motion to approve the request with the conditions. Motion carried 3-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission i STAFF REPORT Petitioner: Lighthouse Church of the Brethren 8195 Boones Chapel Rd. Boones Mill, VA 24065 Request: Special Use Permit for Religious Assembly Location: 7700 Block, Willow Branch Road on Rt. 220 South @ SR 677 Magisterial District: Cave Spring EXECUTIVE SUMMARY: This is a request a Special Use Permit for religious assembly, at the7700 Block, Willow Branch Road on Rt. 220 South. The property is zoned AG-3 and designated as Rural Village in the 1998 Roanoke County Community Plan. The request involves one parcel, consisting of 5.99 acres. 1. APPLICABLE REGULATIONS Religious Assembly is permitted in the AG-3 Zoning District with a Special Use Permit. Site Plan Review required. VDOT approval required. 2. ANALYSIS OF EXISTING CONDITIONS u-Y Background -This project is a religious assembly facility to be located on a 5.99-acre site for Lighthouse Church of the Brethren. The site is located at the intersection of Willow Branch Road and Route 220 South. The petitioners own the property. No structures or recreational facilities exist on this site. Currently the petitioners are located on Boones Chapel Road, in Boones Mill. They are currently landlocked and have insufficient room in their existing facility. Surrounding Neighborhood -The surrounding neighborhood consists of residential and farm properties located in Roanoke County. 3. ANALYSIS OF PROPOSED DEVELOPMENT Background -The petitioners currently have 60 members in their congregation but would like a100-seat sanctuary & building so that they have room to grow. Site Layout/Architecture -Layout of the building will be to the rear of the property. The building will be a one story pre fabricated metal structure, with a lighthouse as a steeple type fixture. Access/Traffic Circulation -Access to the site will be located at Willow Branch Road. VDOT ~"~ comments that sight distance is questionable in both directions at the entrance location indicated on the schematic plan. For anon-postedtwo-lane road, five hundred and fifty feet of sight distance is needed in both directions without an operating speed study. The sight distance for this entrance shall be determined by an operating speed study completed by VDOT when detailed site plans are submitted to our office for review. The entrance location may have to be adjusted based on the speed study. Currently the crossover in the median at the intersection of Route 220 and Route 677 does not have left turn lanes. This may be required depending on trip generation information which will be provided during plan review. Fire & Rescue/LTtilities -Fire and rescue services will continue, as they currently exist. Public water and sanitary sewer is not currently available. This petition does not affect the existing public water and sanitary sewer systems. Department of Economic Development -The Department of Economic Development have no objections to this petition. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Rural Village in the 1998 Community Plan. Religious facilities are promoted in areas designated Rural Village. Rural Village objectives include discouraging urban development patterns and promoting rural community and farming areas such as low-density single family housing, park facilities, schools, outdoor recreation, and small scale commercial services. STAFF CONCLUSIONS This is a request to obtain a Special Use Permit for Religious Assembly. The request involves (1) one parcel, consisting of 5.99 acres on Willow Branch Road. This petition conforms to the Roanoke County Community Plan and the. site has ample space to conform to all applicable development standards. No negative impacts are anticipated. CASE NUMBER: 9-5/2003 PREPARED BY: Chris Lowe HEARING PC: May 6, 2003 BOS: May 27, 2003 DATES: 2 ' County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 For Staff Use Only Date received: Received by: A lication fee: ~ PC/BZA date: 3 ~, -f~,~L C ~ Placards issued: BOS date: 3 .1 ~ ~/_~ ~ ~ 3 Case Number _ ~ ~©Cj AT,T, APPT,T('ANT,S i Check type of applicatio sled (check all that apply) - Rezoning Special Use Variance Waiver Administrative Appeal Applicants name/address w/zip Phone: ;S"~L~ - ~ to ,3 ""'`I~/ y c~ ~~ t~ ~r ~ k.-1k-1~is3. ~c;~{2~. ~ ~~ -1- 4..~r~,-..>' Work: 5~~~1- i t~: 3 3 S~-~ ,.t. ~ : Cell#~ Fax No : .u-c:s G'P'I ~ ! f ~ 2 ~ C~`~ . Owner's name/address w/zip Phone #: Work: G~- ~ ~ Fax No. #: Property Location Ma isterial District: ~,,,~ ~ ~ t ~^,~ -~ ~ 2 ~~ ~ ~.~ S~ ~~ ,-~ Community Planning area: ~e~.,,r~ Y„ ~~.- Tax Map No.: ~ °--j . ~ ~ -- ~ --~ ~ . ~- Existin Zonis ~ ~-- .S g g' ;ize of parcel(s): Acres: m Q Existing Land Use: ~~~ REZONING. SPECIAL USE PERMITAiVD'WAIVER APPLICANTS (R/S/W} Proposed Zoning: ~- ~' -~ , ~ i~~ Proposed Land Use: ~..~ iJ ;z Q ~ ~:% ~ ~ ( f'z ~1f2~~ i"`~'SS ~ ~ r _ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? es No IF' NO, A VARIANCE IS REQUIltED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICAiVTS (V/W/.~lA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): Appeal of Interpretation of Zoning Map to _ of the Roanoke County Zoning Ordinance ~'`~ ~. e-~ ,~ ~~ Is the application complete? Please check if enclosed. APPLICATION WII,L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/STW VlAA R/S/W V/AA Consultation ~" 8 1/2" x 11" concept plan -~'~ Applicauon fee mow.-~`" Application t j Metes and bounds description ,U Proffers, if applicable justification ,¢ Water and sewer application f 'Adjoining property owners L hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature 2 3US~I'IFICATION FOR REZONING, SPECIAL USE PER'bIIT OR WAIVER REQUEST Applicant tr ~ ~ ~~~"~-, rn ~ < ~ ~ lt~~.z ~~~ ~`.~ ~-(,~. t ~ rZ~~ ~L 'iz~~~:.-~ ~r%~5~e~ i~-) e Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. i~ ~ ~-_•:-, L-~ P e 1~ ~ c4 : (d ,' ,c_snr t~ '; l 1 ~~ ,cllrr.~.t~~ ~-~'^-r.<-v~ 7'. ~~~ L c~ v lc ~ - ~ 7~.~--~ ~! 5 i.s ~ ,2 u ~ yid, ,~ j`~,2 ~ p 4 ,~~~ , ~~ -i-~~~.,.~ tom.. ; t ( +~ ~ d ~ ~~.~-~ ~~r~ lc `~ ,t.>~. ~~ n._ ~- 1 ! ~~ ~ r1-ae-~-~-s (7 L - S ~=¢~~- s Gc. ~.~ t.`~~ rc,r,~ ~ lam.-,. a.,. ~.~ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. }~ f~ ~ry ~ ~ /~ T'+ `G- ~ f.9 f ~~ ~~~`-L i a- ~ (~D' s.-'~. j /L3 i N ~ l~f~ ~ ~..1C.7 t~tL,.[.t tL~l~ ~ 6 Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. T ~~~ 14,1e Al~~l~~;r.~ .=1 ,cs~.~P~. ~ a-at_ ~p,,~r~ ~~ ~~~L,cvSp ~~ ~~~~r ar~L L~~.~ -t.~.,} ~, l i 1~iQ SKI; ~~ C~--~~-~,<1 i v~.~ ~~-` ~~' ~~_,~-t`".t `7-C~-~-- -tom s~` ~ ~~ ~ ,~-~ ~~. ; i ~ r~.._ ~-t--- S~2-~ t~)~ lA-`~ 3 JUSTIFICATION FOR `'ARIANCE REQUEST Applicant ~e of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describehow the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall no~be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. °~ 2. The strict application of the distinguished from a special p ordinance would produce undue bards ' ; a hardship that approaches confiscation (as !,pr convenience) and would prohibit r unreasonably restrict the use of the property. 3. The hardship is not shared by other properties in ame zoning district or vicinity. Such hardships should be addressed by the Boazd of Supervisors as amendments to the 'ng Ordinance. The variance will no e of a substantial detriment to the adjacent prope~es or the character of the district. u' `~ 4 JUSTIFICATION FOR E1.DIti~VISTR~'TIVE APPEAL REQUEST ~ pplicant ~~ 5 Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper. CO`1CEPT PLA~F CHECKLIST " concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the _d use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS - a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties _ e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties _ g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development _ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals _ n. Approximate street grades and site distances at intersections - o. Locations of all adjacent fire hydrants _ p. Any proffered conditions at the site and how they are addressed _ q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~. f afore of applicant ~ ~ Date U-Y 6 U `I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE GRANTING A SPECIAL USE PERMIT TO LIGHTHOUSE CHURCH OF THE BRETHREN TO CONSTRUCT A RELIGIOUS ASSEMBLY FACILITY ON 5.99 ACRES LOCATED AT 7700 WILLOW BRANCH ROAD (TAX MAP N0.114.00-2-18.2), CAVE SPRING MAGISTERIAL DIS- TRICT WHEREAS, Lighthouse Church of the Brethren has filed a petition for a special use permit to construct a religious assembly facility on 5.99 acres located at 7700 Willow Branch Road (Tax Map No. 114.00-2-18.2) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 6, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 22, 2003; the second reading and public hearing on this matter was held on May 27, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Lighthouse Church of the Brethren to construct a religious assembly facility on 5.99 acres located at 7700 Willow Branch Road (Tax Map No. 114.00-2-18.2) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 1 u-~ ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 u-~ ~~ f Z I . ~ ge0ai,,~ 'pees agoowg . oa~q;aig aq; ~o ya~nq~ asnoq;q~Z uc{d toamdganaQ an,S t S} ~J ~~~'~`iW •. a as ~`~~ \~~ .~ ~; . ~v .,~/~~ ~, . ~\` • I :I I i ;, '; I ~'' i ,~ ~ i i:: ~~;~~~~~i;1a~~~~ ~~~~~~l~,1:i~~~5~ R A . C --F ~~ ,, ~ r~ r ~_ ,.. ~~ ~ ~ ~ ~. ;~ ,; \ , ~ ~~\ ~~ ~ ' ~/ '~ ~ ;3~% 3 _f} . ..~ - ~ ~~¢ .> ~ ~.;, r.~v. 24.75 Ac.(D) 22.57 Ac. C _ ~ O ~~ °~ ~- Zoning: AG3 ~~.~ ~~• 5.99 Ac.(D) 10.00 Ac.(D) - 5.37 Ac.(C) ,~~; oning: AG3 ~e=,~ ~8. ~• 11 8._ •~~~ ~--- . _~ 7x93,5' ~6' ~ 9 . q~ ~e ,~fi2 ~ ~~c 2.28 Ac. 6 ~.. ~~as 3 0 . ~8~~ ~8¢~ 3.78 Ac. ~ ~i ~ ~~~ ~'"Q~ L`h.LV liG.`V) 7'E U-Y ApZicants name: Ltiighthozcse Chorch of ROANOKE COUNTY the Brethren DEPARTMENT OF Proposed Zoning: 5peciaZ Use ` COMMUNITY DEVELOPMENT Tax Map No. 114.00-2-18.2 J ,~~.-.~ o ~ ~` 1S. Q Q 50.65Ac.(D) o 1 ~. ~ , 48.1 Q Ac.(C) ~ - 5.54 Ac. - 15. ~W ~r 11'~~ ~ Zoning: AG3 1.13 Ac.(D) \ 0.61 Ac.(C) 1 ~~~~ ~~~r~,~° ~~~~ 49 ~ 2.5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 27, 2003 ORDINANCE 052703-14 TO CHANGE THE ZONING CLASSIFICATION OF A 4.842-ACRE TRACT OF REAL ESTATE LOCATED AT 1400 HARDY ROAD (TAX MAP N0.61.18-2-24) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF DEVELOPMENT & DESIGN, LLC WHEREAS, the first reading of this ordinance was held on April 22, 2003, and the second reading and public hearing were held May 27, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 6, 2003; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.842 acres, as described herein, and located at 1400 Hardy Road (Tax Map Number 61.18-2- 24) in the Vinton Magisterial District, is hereby changed from the zoning classification of R- 1, Low Density Residential District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of Development & Design, LLC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Petitioner proffers that the site will be developed as a patio home community in substantial conformity with the attached concept plan 1 prepared by Rodney Pierson, dated February 10, 2003. (2) Petitioner proffers the area along Wolf Creek identified on the concept plan as a green space/conservation area will not be developed but held out as an amenity for the residents of this development with the possibility of dedicating all or a portion of the area as part of the Greenway Trails system. 4. That said real estate is more fully described as follows: Beginning at a point on the northerly right of way line of Hardy Road (State Secondary Rte. 634), variable in width, said point being a corner to the property of Pierre and Carolyn Goria (Tax Map No. 61.18-2-23); thence leaving Hardy Road and with the line of Goria and also following generally the easterly boundary of Wolf Creek the following ten courses and distances: N. 14 deg. 55' 27" W. 94.56 feet; N. 33 deg. 33' 15" E. 26.93 feet; N. 5 deg. 58' 45" E. 95.62 feet; N. 14 deg. 35' 47" W. 54 feet; N. 10 deg. 47' 10" E. 92.96 feet; N. 9 deg. 24' 08" E. 54.35 feet to a point on line of Town of Vinton (Tax Map No. 61.18-2-22); thence with the same and still following Wolf Creek, N. 27 deg 45' 15" E. 107.35 feet; N. 48 deg. 05' 00" E. 130.90 feet; N. 25 deg. 15' 00" E. 64.90 feet; N. 44 deg. 05' 00" E. 112.30 feet to a point on line of property of R. Stephen Brown (Tax Map No. 61.18- 2-25); thence leaving Wolf Creek and with the line of Brown and other lots in Deer Ridge Subdivision, S. 17 deg. 43' 50" E. 346.63 feet to a point; thence continuing with the Deer Ridge Subdivision, S. 10 deg. 50' 00" E. 199.95 feet to a point; thence continuing with the lands of the Deer Ridge Homeowners' Association, S. 47 deg. 20' 20" W. 415.83 to a point on the northerly right of way line of Hardy Road; thence with the same, a curve to the right whose chord bearing and distance is: N. 52 deg. 24' 11" W. 128.75 feet, an arc distance of 128.75 feet, a radius of 5,618.43 feet to the place of Beginning, and containing 4.84 acres, Tax Map No. 61.18-2-24, more particularly shown on Concept Plan for Greenway Landing dated February 10, 2003, made by Roderick F. Pierson, L.S. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by 2 this ordinance. On motion of Supervisor Altizer to adopt the ordinance with conditions, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~~-1.~~~lCCQ~Q~ Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 ~ T L ~/ ~ ~p-5. Zon{~ R8C ~ N RTH + - .~ - 5B2 551 _ 221 Aa. - ~ _ 599 - -~ 53T - Z ~; _ ~' 4 61 Pa. S6'f - -. /40Q 5R? - Wolf Creek _ Swim Ciuli ai ssa _ Zan{ng RE ~ t.aa no. ~ aar _ .~'r rasr 'Zj~ 5.n - 5$5 _ 01 4 - 5~ 0~ 2' Ia ~z~ _ r.s~ - 5av 5z5 - -,ua - s a~a~ Rsc -579 319 _ ~ - 514 1~S . - 57? 575 - 1:1 r ' S7 / 248 Aa `~ ?' 5BB - 503 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Appl~,cants Narne:Development & Design, LLC Zoning: Rezoning (R-1) Proposed Zoning: R3 Tax Map No. 61.18-2-24 ~~ PETITIONER: Development & Design, LLC CASE NUMBER: 11-5/2003 Planning Commission Hearing Date: May 6, 2003 Board of Supervisors Hearing Date: May 27, 2003 A. REQUEST The petition of Development & Design, LLC, to Rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District. B. CITIZEN COMMENTS Mr. Cary Johnson, president of the Deer Ridge HOA, spoke and expressed a concern about the use of the property as apartments and the height of the proposed structures. He also expressed concern about access from Deer Ridge townhomes to the Wolf Creek Greenway. Mr. Johnson stated that currently residents of Deer Ridge do not have a safe way to access the greenway which many of the residents use on a daily basis. Mr. Johnson also asked if the hillside that was graded adjacent to Deer Ridge was stable. C. SUMMARY OF COMMISSION DISCUSSION Mr. Murphy presented the staff report. David Helscher, the attorney for the applicant described the project. He stated that the petitioners were planning to build 18 one- story patio homes. Mr. Ross asked if any additional trees would be removed from along the creek. Petitioner stated no. Petitioner stated a willingness to provide public open space which may help access to Wolf Creek greenway for the neighbors. D. CONDITIONS 1. Petitioner proffers that the site will be developed as a patio home community in substantial conformity with the attached concept plan prepared by Rodney Pierson, dated February 10, 2003. 2. Petitioner proffers the area along Wolf Creek identified on the concept plan as a green space/conservation area will not be developed but held out as an amenity for the residents of this development with the possibility of dedicating all or a portion of the area as part of the Greenway Trails system. E. COMMISSION ACTION(S) Mr. Ross made a motion to approve the request with the conditions. Motion carried 3- 0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: Development & Design, LLC ..equest: Rezoning of 4.84 acres from R-1, Low Density Residential to R-3, Medium Density Residential for the ability to construct patio homes on a private road. Location: 1400 Block of Hardy Road Magisterial District: Vinton Proffered Conditions: 1. The site will be developed in substantial conformity with the attached concept plan prepared by Rodney Pierson, dated February 10, 2003. 2. The petitioner proffers the area along Wolf Creek identified on the concept plan as a green spacelconservation area will not be developed but held out as an amenity for the residents of this development with the possibility of dedication all or a portion of the area as part of the Greenway Trails system. EXECUTIVE SUMMARY: The applicant is requesting to rezone 4.84 acres from R-1, Low Density Residential to R-3 Medium Density Residential to construct patio homes on a private road. The property is designated as Development in the 1998 Roanoke County Community Plan. The request is consistent with the Community Plan. Staff supports the request with the proffered conditions. APPLICABLE REGULATIONS Site plan review and approval will be required. Plat review and approval will be required. VDOT review and approval will be required Public utilities required from the Town of Vinton. 2. ANALYSIS OF EXISTING CONDITIONS Background -The site was the previous location of the Wolf Creek Swim Club. The property was sold and graded to originally be developed as a Cluster Subdivision, as defined by the Roanoke County Zoning Ordinance. The site was graded significantly, affecting the ability to be developed, by-right, as a Cluster Subdivision project. The developers have chosen to rezone the property from R-1 to R-3, to allow the use of a private road serving the proposed patio homes. TopographyNegetation -The site has been significantly graded. The building area has been established and the previously graded hillside to the east has been seeded and has a thick coverage of grass. A row of existing trees remain along the eastern side of the property between this site and the Deer Ridge property. There are trees along the rear and western perimeter of the site. A portion of the property is within the FEMA designated floodway and floodplain. The applicant has indicated a willingness to provide an open space area or easement for a greenway along Wolf Creek. r.,.~. ~'" Surrounding Neighborhood -The site is adjacent to Wolf Creek. The creek is the divide between the Town of Vinton and the County. The site is immediately adjacent to Deer Ridge, that is zoned R-3. Across Hardy ~~,, Road is a Town of Vinton property housing a wooded lot and a pump station, zoned R-1. To the west, within the Town, is a hair salon with a commercial zoning. 3. ANALYSIS OF PROPOSED DEVELOPMENT Access/Traffic Circulation - Access to the development is proposed from Hardy Road, State Route 634. The estimated traffic count on Hardy is 9,020 vehicles per day. The posted speed limit on Hardy Road in the Town of Vinton is 35 mph and increases in the county to 45 mph. The construction of a turning lane may be required. The proposed entrance to this site is generally at the location where the four (4) lane road transitions to a two (2) lane road. Specifiment wilgbe served b da private roads wilol~e daddhe R 3 don ngsite plan review. The lots within the develop Y Fire & Rescue/Utilities -Fire and rescue services will continue as presently served. The public water and sewer service is within the Town of Vinton service area. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject property is designated as Development in the 1998 Roanoke County Community Plan. Development is the land use area where most new neighborhood development will occur, including large- scale planned developments. Innovation in housing design and environmental sensitivity in site development is a key objective. Clustered developments are encouraged as is the use of greenways and bike and pedestrian trails. 5. STAFF CONCLUSIONS The rezoning request is consistent with the Development future land use designation in the 1998 Roanoke County Community Plan. The applicant is proposing a residential use that is consistent with other residential uses in the general area. The applicant is proposing 18 residential lots on a 4.84 acre parcel in a zoning district that could allow a density of 6 to12 units per acre. The concept plan also includes a flood area to be undeveloped and used as a part of the Greenway Trail System. Staff supports this request with the proffered conditions. CASE NUMBER: PREPARED BY: HEARING DATES: # 11-512003 J. Murphy PC: May 6, 2003 BOS: May 27, 2003 2 County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 For Staff Use Uniy Date received: Received by: ~+` Application fee: PCfBzr+rdate: ~. Placards issued: BOS date: `•f - 17- c 3 `"1 Case Number ~ i~- ~ ALL APPLICANTS Check type of application filed (check all that apply) Rezoning Special Use Variance Waiver Administrative Appeal Applicants name/address w/zip Phone: 890-0035 Development & Design, LLC Work: 890-6025 1134 Butterfly Lane Cell#• 330-9783 or 9782 Vinton, VA 24179 Fax No.: 890-8852 Owner's name/address w/zip Phone #: 890-0035 Development & Design, LLC Work: 890-6025 1134 Butterfly Lane Fax No.#: 330-9783 or 9782 Vinton, VA 24179 Property Location Magisterial District: Vinton 1400 Hardy Road Vinton, VA 24179 Community Planning area: Tax Map No.: 061.18-02-24 Existing Zoning: R-1 ~.ze of parcel(s): Acres: 4.842 Existing Land Use: REZQNING SPECIAL USE PER~~IlTANDs W4IVER APPLICANTS (R/S/W) Proposed Zoning: Multifamily - R3 Proposed Land Use: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIItED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIILST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE,.. WAIVER AND ADMINISTRATIVE: APPEAL APPLICANTS (V/W/A.~l) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners 1 hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. (~ . ~ v Owner's Signature 2 TUSTIFICATION FOR REZONII~C=. SPECIAL USE PETtI1~II.T OR W'A~R ~(~~Sq' Applicant Development & Design, LLC he Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The project is zoned R-1 and the proposed change is to R-3 in order to make best use of the site. Approximately 30~ of the site is in the flood plain or floodway and the higher density allowed by R-3 will enable Petitioner to make better use of the available land. explain how the project conforms to the general guidelines and policies contamea in me nua~~~n~ ~.,~u,.~y ~~..u==.-.--~~ Plan. The site identified on the Roanoke County Community Plan as 'tDevelopment." Petitioner intends to build a townhome/patio home project that will cluster the residences and leave a large conservation/greenway area along Wolf creek. This is consistent with the residential uses identified for "Development Areas." _ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The density contemplated by Petitioner is significantly less than could be built on the site. Therefore, while there will be increased use of resources in the area the Community Plan contemplates residential development and recent improvement: by VDOT to Hardy Road should adequately accommodate the proposed project. 3 SECOND REVISION OF PROFFERS May S, 2003 Address of Subject Property: Tax Map No.: Applicant's Name: PROFER 1400 Hardy Road, Vinton, VA 24179 061.18-02-24 Development & Design, LLC 1134 Butterfly Lane Vinton, VA 24179 The undersigned owner does herebyproffer the following conditions in connection with the rezoning request: Petitioner profers that the site will be developed as a patio home community in substantial conformity with the attached concept plan prepared by Rodney Pierson, dated February 10, 2003. 2. Petitioner profers the area along Wolf Creels identified on the concept plan as a green space/conservation area will not be developed but held out as an amenity for the residents of this development with the possibility of dedicating all or a portion of the area as part of the Greenway Trails system Applicant: DEVELOPMENT & DESIGN, LLC By: Its : ~- Owner: DEVELOPMENT & DESIGN, LLC By: C` . ~., Its: ~_5 ~. SCHEDULE "A" BEGINNING at a point on the northerly right of way line of Hardy Road (State Secondary Route 634), variable in width, said point being a comer to the property of Pierre and Carolyn Goria, Tax Map No. 61.18-02-23; thence leaving Hardy Road and with the line of Goria and also following generally the easterly boundary of Wolf Creek, the following ten (10) courses and distances: N. 14° 55' 27" W. 94.56 feet; N. 33° 33' 15" E. 26.93 feet; N. 5° 58' 45" E. 95.62 feet; N. 14° 35' 47" W. 54 feet; N. 10° 47" 10" E. 92.96 feet; N. 9° 24' OS" E. 54.35 feet to a point on line of Town of Vinton, Tax Map No. 61.18-02-22; thence with the same and still following Wolf Creek, N. 27° 45' 15" E. 107.35 feet; N. 48° OS' 00" E. 130.90 feet; N. 25° 15' 00" E. 64.90 feet; N. 44° 05' 00" E. 112.30 feet to a point on line of property of R. Stephen Brown, Tax Map No. 61.18- 02-25; thence leaving Wolf Creek and with the line of Brown and other lots in Deer Ridge Subdivision, S. 17° 43' S0" E. 346.63 feet to a point; thence continuing with the Deer Ridge Subdivision, S. 10° 50' 00" E. 199.95 feet to a point; thence continuing with the lands of the Deer Ridge Homeowners' Association, S. 47° 41' 20" W. 415.83 feet to a point on the northerly right of way line of Hardy Road; thence with the same, a curve to the right whose chord bearing and distance is: N. 52° 24' 11" W. 128.75 feet, an arc distance of 128.75 feet, a radius of 5,618.43 feet to the place of BEGINNING, and containing 4.84 acres, Tax Map No. 61.18-02-24, as more particularly shown on Concept Plan for Greenway Landing dated February 10, 2003, made by Roderick F. Pierson, L.S.. !~ _5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 27, 2003 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 4.842-ACRE TRACT OF REAL ESTATE LOCATED AT 1400 HARDY ROAD (TAX MAP NO. 61.18-2-24) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF DEVELOPMENT & DESIGN, LLC WHEREAS, the first reading of this ordinance was held on April 22, 2003, and the second reading and public hearing were held May 27, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 6, 2003; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.842 acres, as described herein, and located at 1400 Hardy Road (Tax Map Number 61.18-2- 24) in the Vinton Magisterial District, is hereby changed from the zoning classification of R- 1, Low Density Residential District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of Development & Design, LLC. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Petitioner proffers that the site will be developed as a patio home community in substantial conformity with the attached concept plan 1 prepared by Rodney Pierson, dated February 10, 2003. (2) Petitioner proffers the area along Wolf Creek identified on the concept plan as a green space/conservation area will not be developed but held out as an amenity for the residents of this development with the possibility of dedicating all or a portion of the area as part of the Greenway Trails system. 4. That said real estate is more fully described as follows: Beginning at a point on the northerly right of way line of Hardy Road (State Secondary Rte. 634), variable in width, said point being a corner to the property of Pierre and Carolyn Goria (Tax Map No. 61.18-2-23); thence leaving Hardy Road and with the line of Goria and also following generally the easterly boundary of Wolf Creek the following ten courses and distances: N. 14 deg. 55' 27" W. 94.56 feet; N. 33 deg. 33' 15" E. 26.93 feet; N. 5 deg. 58' 45" E. 95.62 feet; N. 14 deg. 35' 47" W. 54 feet; N. 10 deg. 47' 10" E. 92.96 feet; N. 9 deg. 24' 08" E. 54.35 feet to a point on line of Town of Vinton (Tax Map No. 61.18-2-22); thence with the same and still following Wolf Creek, N. 27 deg 45' 15" E. 107.35 feet; N. 48 deg. 05' 00" E. 130.90 feet; N. 25 deg. 15' 00" E. 64.90 feet; N. 44 deg. 05' 00" E. 112.30 feet to a point on line of property of R. Stephen Brown (Tax Map No. 61.18- 2-25); thence leaving Wolf Creek and with the line of Brown and other lots in Deer Ridge Subdivision, S. 17 deg. 43' 50" E. 346.63 feet to a point; thence continuing with the Deer Ridge Subdivision, S. 10 deg. 50' 00" E. 199.95 feet to a point; thence continuing with the lands of the Deer Ridge Homeowners' Association, S. 47 deg. 20' 20" W. 415.83 to a point on the northerly right of way line of Hardy Road; thence with the same, a curve to the right whose chord bearing and distance is: N. 52 deg. 24' 11" W. 128.75 feet, an arc distance of 128.75 feet, a radius of 5,618.43 feet to the place of Beginning, and containing 4.84 acres, Tax Map No. 61.18-2-24, more particularly shown on Concept Plan for Greenway Landing dated February 10, 2003, made by Roderick F. Pierson, L.S. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 II ~~ 1III a ~~ ca; ~~ ~~~ _~_ 4~~ H ..&~ ~ VINI~JaIA `AiNf100 3:IONYOa i ~~ 9NIUN`v'l JlVMN3321°J ~ ~~ ao~ ~ ~ ~~~ Ntlld 1d30N00 _~ / P~ ~~ ~ ~ ~~ ~ a ., ,~,~ ~- ~- a ~°1~~ ~~ ~y ~. ~ ti ~ ~ _ ~ is ~~ _ ~~ ~ ~ ~ ~ ~~ + ~~ ~= ~~ ~~1 ~ - ~~ ~~_ / ~ F ~ ~ pf ,, i ~ ~~ '~_ _~ I ~ ~}~ ~~ :I ' ~'A s \ 5e .~ _ ~4 9s s w $ & ~__ 1 ~~# ~~~ ~' ~~~~~ .~_~ ~~ ~ ~ U-S ~_5 ~p~M ~ t~~~ ~~ ~ ~ ~ ~ ,~ o'~ ~ oe~ ae' -pi ~i ' ~3~ [~ . ~ ,Q~\ 25 v / ~ I °~ 3~ v W 8•a ~ ~ .~ ° b ~ G.7 y , a i ~2Y ~ l' ~~ ~ ~ 41 I Sm ,p~ m ~~~ ~ b^ o ~~ ~ so ~ r + 1 0 /`q o . O ~g~ S f nI ~~ N 8 $ Y / ~ I ~~ n / _= ~~£ ~ ~ m~a / /g~ I '~ ~ '°y~° ' zffi~ ]s' ~y..ss' \ ST ~ ~ ~~ I: f s~t 'y~ N O A ~ NG~I ' ~ S ~g,91 E • 9~Z 2 F `~ ~ y~ J 7 _ N O s~ I ~ ~ ~ b~~ ~''ygv~o ti deg ,V~ ~ N 4T4Y5 \~~' bZi og~ = ~~ ° r g° ~0~ ~t~~ r ~ ~o ~• rl ~ ~~ ~ ~~ \ . N 4~ ~~ errs ~. -~'~~_t~ ,,. c~ ~ ~ `~~~ ~~P~ ~ ~ \ I~ -- ~ ~ \ \ i ~~ _ ~ ~ ~~ ~ ~ ~ $q~ / \ i 7 0 ~~ 3 g'r,~~ &F i3 ~~ a_h J _ Z_ g J (~ C7 0 Z ~~ o& ~~- ~o gr~ay~~N ci? ~Z~S "' i'~"3 ;~~ v ~ a p. S° ~~~~Yg ~~ ~ Q~ ° O I _ ~~ // ~, ,~. ~-o~~ 1 Zantng R3C ~ N RTH - .~ ~~ _ -~ ROANOKE COUNTY Apptticants Name:Devetopment & Destign, LLC DEPARTMENT OF Zon~,ng: Rezon~,ng (R-1) Proposed Zoning: R3 COMMUNITY DEVELOPMENT Tax Map No. 61.18-2-24 of ROANp,~~ > A i ti ~ Z G7 a C~~~~~ .~~ ~~x~~ ~e 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us May 28, 2003 Ms. Beth Doughty, President Roanoke Regional Chamber of Commerce 212 South Jefferson Street Roanoke, VA 24011-1702 Dear Ms. Doughty: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton ~co.roanoke.va.us Attached is a copy of Action No. 052703-1 approving a pledge of support from Roanoke County to the Campaign for Fair Airfaires currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Roanoke Regional Airport Commission. This action was approved by the Board of Supervisors at their meeting on Tuesday, May 27, 2003. If you need further information, please do not hesitate to contact me. Sincerely, ~. ~~ Diane S. Childers Clerk to the Board of Supervisors Enclosure Cc: Ms. Jacqueline Shuck, Executive Director, Roanoke Regional Airport OF (.~OANp~.~ L ~~ z °~ a= ~~~~~ ~~ ~~~~ 1838 Board of Supervisors P. O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District May 28, 2003 Ms. Lillie J. Kessinger 5327 Oakland Boulevard Roanoke, VA 24019 Dear Ms. Kessinger: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Enclosed is a resolution of appreciation upon your retirement which was unanimously approved at the May 27, 2003 Board Meeting. The Board of Supervisors of Roanoke County and its citizens thank you for your many years of capable, loyal and dedicated service to the County. I am also pleased to send you a quilt which was exclusively designed for Roanoke County. We hope this quilt brings you enjoyment and remembrances of your time at the County. It will be mailed in a separate package and if you do not receive it within a week, please contact the Board office at 772-2005. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. Please accept this resolution and quilt with our best wishes for a productive retirement and continued success in the future. Sincerely, Joseph McNamara, Chairman Roanoke County Board of Supervisors Enclosure Cc: Betty McCrary, Director, Social Services Joe Sgroi, Director, Human Resources OFFICE: FAX: VOICE MAIL: E-MAIL: (540)772-2005 (540)772-2193 (540)772-2170 bos@co.roanoke.va.us O~ POANp~.~ ~ • } A z ~ 1838 Board of Supervisors P. 0. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District May 28, 2003 Father Joseph P. Lehman Our Lady of Nazareth Catholic Church 2505 Electric Road, SW Roanoke, VA 24018 Dear Father Lehman: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, May 27, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, eph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos@co. roanoke.va.us Diari~ Childers -Lillie J. Kessinger Retirement -- _ _ ___ From: Brenda Holton To: Betty McCrary Date: 5/13/03 8:51AM Subject: Lillie J. Kessinger Retirement Attached is a resolution of appreciation for Ms. Kessinger upon her retirement on May 1, 2003. She does not want to attend a Board meeting. We plan to add this to the Consent Resolution for the May 27th meeting. Would you review the resolution and add something to it to make it more personal? Thanks. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 CC: Diane Childers Diane Childers - 05-27-reso-Kessinger retirement.doc ~ Page 1 ` ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF LILLIE J. KESSINGER, SOCIAL SERVICE DEPARTMENT ', WHEREAS, Lillie J. Kessinger was employed by Roanoke County on April 4, 1973 as a Social Services Aide II; and WHEREAS, Ms. Kessinger retired from Roanoke County on May 1, 2003, after thirty years of service; and WHEREAS, Ms. Kessinger has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, ~ BE IT RESOLVED that the Board of Supervisors of I Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LILLIE J. KESSINGER for thirty years of capable, loyal and dedicated service to Roanoke County: and. f -l` , COUNTY OF ROANOKE Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee Dates of Employment: Current Position: Retirement Date Length of Service: ~1\~~ ~ yYS _ Previous Positions Held: Other Information: ~~~.~ '. 5~~) OC,...k~,.r~l [aj\vC\ . RoarrJkc,V~A ~~}OlG /, Board Meeting dates during retirement month: 1) Mp,~13 I b?003 3:C1~ O.c~ . Plans to attend board meeting on 2) MGT `~ ~ ~3 3'.C7J ~ ,M •~ 7 '~JO'~, M . date. Would like to attend a board meeting at a later date. Date requested is: / Does not plan to attend a board meeting. Please mail resolution. 03 Human Resources Signature Date 5~ i ~a3 T __- - ~ - - __- _ Diane Childers LOSAP By-Laws Page 1 From: Jennifer Conley To: Childers, Diane Date: 5/6/03 3:22PM Subject: LOSAP By-Laws I believe that back in January, when the board approved having an extra volunteer at large for the LOSAP board of supervisors they asked the the by-laws be updated and submitted. So ,here are the updated by-laws attached. I hope this is sufficient for you. Please let me know. Jennifer Conley-Sexton Roanoke County Fire and Rescue Volunteer and Marketing Coordinator 3568 Peters Creek Road NW Roanoke, VA 24019 Phone: (540) 561-8060 Fax: (540) 561-8108 jconley@co.roanoke.va.us CC: Holton, Brenda a 1 t ~y j 4 ~ 3 ~ ~tr~ ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF TRUSTEES CONSTITUTION AND BY-LAWS ARTICLE I TITLE AND OBJECTIVES Section 1 This group shall be known as the Roanoke County Public Safety Volunteer Benefits Board of Trustees (hereafter referred to as LOSAP Board of Trustees). Section 2 Its objective is to be the ultimate authority on management, policy making decisions and eligibility in the benefits program. ARTICLE II BOARD MEMBERS Section 1 The LOSAP Board of Trustees shall consist of the Chairperson of the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the Roanoke County Risk Manager, a volunteer fire representative, avolunteer rescue representative, and two volunteer representatives at large. Section 2 The Chairperson and Vice-Chairperson are voted into office by the Board of Trustees. Section 3 The Chairperson and Vice-Chairperson shall be elected in January of each year. Section 4 The Chairperson and Vice-Chairperson shall serve the board from the time of election until time of the next election. Section 5 In the event of death, resignation or removal from office, the vacant office shall be filled at the next regular business meeting by a simple majority of board members present. Section 6 In the absence of the Chairperson, the Vice-Chairperson will preside over the meeting. Section 7 The secretary for the board shall be the Volunteer Coordinator. . f Section 8 Board liaisons shall be requested to serve by the Board of Trustees. Section 9 Board Members will serve afour-year term with no more than two consecutive terms. Section 10 The Roanoke County Risk Manager, Chairperson of the Fire Chiefs Board, Chairperson of the Rescue Chiefs Board, the Volunteer Coordinator and the board liaisons shall be exempt from term limits and their term indefinite through the duration of their position. Section 11 All new board members, with the exception of board liaisons and the Volunteer Coordinator, shall be confirmed by the Roanoke County Board of Supervisors at a regular business meeting. Section 12 If, after expiration of a term, a position on the board is unable to be filled by a new member, the said existing board member will continue to serve until the new member is appointed and confirmed by Roanoke County Board of Supervisors. Section 13 A representative of the Fire Chiefs Board and a representative of the Rescue Chiefs Board shall be allowed to attend Board of Trustee meetings in the absence of the Chairperson of the Fire Chiefs Board or in the absence of the Chairperson of the Rescue Chiefs Board. ARTICLE III DUTIES Section 1 The chairperson shall preside over meetings. Section 2 The Vice-Chairperson shall act in the absence of the chairperson by assuming all the chairperson's duties. Section 3 All members of the Board of Trustees shall be voting members, with the exception of board liaisons, the Volunteer Coordinator, and representatives of the Fire and Rescue Chiefs Board, should they attend a meeting. Section 4 Board liaisons shall serve as advisors to the Board of Trustees. ARTICLE IV MEETING RULES Section 1 Meetings will be held on the third Thursday of every month at 1900 hours. 1, w Section 2 A quorum shall consist of the voting members present. ARTICLE V ELECTION PROCEDURES Section 1 Elections shall be held in January of each year. Section 2 The Chairperson and Vice-Chairperson are voted into office by the Board of Trustees. ARTICLE VI BY-LAWS Section 1 No alterations or amendment shall be made to this constitution and by-laws unless prepared in writing and presented at regular meeting. Section 2 The amendment, revision, or alteration shall be reviewed by the Board of Trustees. Section 3 The Board of Trustees shall read the amendment, revision, or alteration at two consecutive regular business meetings before votes are cast. Section 4 An amendment, revision, or alteration shall be acted upon and adopted or rejected by a majority vote of the voting members present at a regular business meeting. ___ Diane Childers -Skills USA From: Brenda Holton To: Diane Childers Date: 5/27/03 11:12AM Subject: Skills USA Joan Farley, who is the Skills USA advisor at Burton called to say that Roger Johnson, Principal, cannot attend tonight as he has a death in the family. Ben Helmandollar, Associate Administartor, Career and Technical Education for Roanoke County Schools, will be here to accept the resolution. He also would like to tell the Board about Skills USA. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 Diane Childers -Virginia Skils USA VICA State Winners From: Brenda Holton To: Diane Childers Date: 5/13/03 12:20PM Subject: Virginia Skils USA VICA State Winners Roger Johnson, principal at Burton Technology Center called to say that they wanted to try and recognize students at May 27 meeting at 7 p.m. He is checking again with the students and will confirm that date. I also asked him to give me names, awards, and background information for the Certificates. I have been unable to find my previous information. There was no other information as to names, etc. in the School Board Minutes or agenda. I have printed some information off and will place it all in the May 27th agenda folder. VICA standas for Vocational Industrial Clubs of America, Inc. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 --- _. Diane Childers -recognitions ~ Page 1 From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <dchilders@co.roanoke.va.us>, <bholton@co.roanoke.va.us> Date: 4/11/03 9:26AM Subject: recognitions The school board recognized the following last night: 1. William Byrd Middle School Awards -Mrs. Joyce Williams A. Mr. John Minnich, 2003 Regional Spelling Bee Champion B. Mr. Gary Hamilton, Roanoke Valley Reading Council Haiku Contest Winner 2. Western Virginia Regional Science Fair winners -Mrs. Donna Conner 3. Cave Spring High School Awards - Dr. Martha Cobble A. Boys Basketball Team 2nd Place in 2003 State Competition B. Coach Billy Hicks named Coach of the Year, Region. 4. William Byrd High School Awards - Dr. Richard Turner A. Cheerleading Squad, 1st Place, State Group AA Competition B. Girls Swim Team C. Girls Volleyball Team D. Wrestling champions 5. Glenvar High School Awards A. Baseball Coach Larry Wood, inducted into the Salem-Roanoke Baseball Hall of Fame B. Girls Basketball Team participated in the State tournament 6. Virginia Skills USA VICA State Winners - Mr. Roger Johnson 7. Mrs. Jan McLeod, Roanoke County Career Center, Virginia Association of Vocational Education for Special Needs Personnel Educator of the Year - Dr. Lorraine Lange Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us "If we had no winter, the spring would not be so pleasant: if we did not sometimes taste of adversity, prosperity would not be so welcome." by Anne Bradstreet Ski11sUSA-VICA Facts Page 1 of 2 Home ~ About SkiIIsUSA ~ Join SkiIIsUSA ~ National Directory ~ Catalog ~ Search ~ Site Index ~ E-mail Us SIdIIsUS1 v I [ A Students ~ Teachers ~ Alumni ~ Business ~ Championships ~ Conference ~ Curricula ~ Training Frequently Asked Questions What is SkiI1sUSA? SkillsUSA-VICA is a national organization serving more than 250,000 high school and college students and professional members who are enrolled in training programs in technical, skilled, and service occupations, including health occupations. Where is It? Ski11sUSA has more than a quarter million student members annually, organized into 13,000 chapters and 54 state and territorial associations (including the District of Columbia, Puerto Rico, Guam and the Virgin Islands). What's the point of it all? Ski11sUSA prepares America's high performance workers. It provides quality education experiences for students in leadership, teamwork, citizenship and character development. It builds and reinforces self-confidence, work attitudes and communications skills. It emphasizes total quality at work, high ethical standards, superior work skills, life-long education and pride in the dignity of work. SkillsUSA also promotes understanding of the free enterprise system and involvement in community service activities. Who is involved? Approximately 13,000 teachers and school administrators serve as professional Ski11sUSA members and instructors. More than 1,000 corporations, trade associations and labor unions actively support Ski11sUSA on a national level through financial aid, in-kind contributions, and involvement of their people in SkillsUSA activities. Many more work directly with state associations and local chapters. What else? Ski11sUSA programs include local, state and national competitions in which students http://www.skillsusa.org/facts.html 5/13/2003 Ski11sUSA-VICA Facts Page 2 of 2 demonstrate occupational and leadership skills. During the annual national-level Ski11sUSA Championships, more than 4,100 students compete in 73 occupational and leadership skill areas. Ski11sUSA programs also help to establish industry standards for job skill training in the classroom. The Total Quality Curriculum enhances Ski11sUSA's Quality at Work movement by preparing students for the world of work starting in the classroom. The curriculum emphasizes the competencies and essential workplace basic skills identified by employers and the U.S. Secretary of Labor's Commission on Achieving Necessary Skills (SCANS). The Professional Development Program is a self-paced curriculum for secondary and college students. It teaches skills such as effective communication and management, teamwork, networking, workplace ethics, job interviewing and more. The curriculum involves local industry and academics and can be used in day-trades, apprenticeship training, cooperative education, school-to-work, academic and special needs programs. For further information, contact: Thomas W. Holdsworth Voice: (703) 737-0607 Fax: (703) 777-8999 http://www.skillsusa.org/facts.html 5/13/2003 From: Diane Childers To: Brenda Holton Date: 5/22/03 10:03AM Subject: Re: Mary C. Terry Thanks Brenda. Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> Brenda Holton 05/22/03 10:OOAM »> Ms. Terry called and confirmed that she will be here at 3 p.m. on May 27 for the meeting. I explained that she could give information about the project and present the award to the Board. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(a~co.roanoke.va.us aa~a-~ Mo.~~ C. Term _ and rn~9 i~ 'I~ ~x~ ~ ~rcc+ar 315- ll8~l x 13 Ge-~- u~l Jahn C. SE rux~,0 Comm . o~o~4z~.n~e Qro~c-~ I~ac,~~urx1 „Nanprofit group thanks backers ~ Page 1 of 2 ~ : ~L~~11 l~ ~" 'Ff ~ fti7 AirTEFIiOUt~ N'E!11S Uf'UATES V1e®k~sys ~q 4 p rn. ~~ ir~~ ~vea~Aa, cr,..,.-~ ~ ~~ ~.~, ~ , ~, ~ ,, . .., .~s,; ~. ~ ~ , ~. ~~~~~~~~ ay Thr ~~~wt~«a~ s:,.f. ~ i News Front Page Roanoke Vallev New River Valley vt.roanoke.com AP News Editorial Neighbprs Celebrations Phato(Mult_media Politics Road Watch Special Reports __Techno_logy Sports Entertainment .Columnists Tuesday, May 06, 2003 Nonprofit group thanks backers The Southeast Rural Community Assistance ~ ~~~;,~~,~ '~`h~s' Project thanked some of its government and ~~;~ ,~~ ~~~ corporate supporters Monday. I_ °~"~ ~ ~~'~~~~ The nonprofit organization, which covers aseven-state area from Delaware to Florida, installs indoor plumbing for the rural poor. According to the group, Virginia ranks second in the country for the number of homes -nearly 20,000 -without complete indoor plumbing. outdoors As part of National Drinking Water Week, the group hosted a Business luncheon in Roanoke to thank local governments, including Roanoke obituaries and Roanoke County; state legislators from Western Virginia; and Community corporations, including Coca-Cola, First Virginia Bank Southwest, .Travel SunTrust Bank and Wachovia Bank. ~~~ ~,jC.1ic 3 Heal#h -Classifieds Mary Terry, the group's executive director, said a lack of safe Dining Guide drinking water and indoor plumbing forces many Virginians to live in -Yenow Pages "third-world conditions in the most technologically advanced country in 1o_bs.roanoke.com the history of the world." earcl, .~ to Z Directory Advertise online Archives Celebrations cou~aons crosswords Editorials Events calendar i~rne Delive__~ i staff l~ottery Maps Message lsoards Mart9a~es idewspa aver in Education Personai_ads Phcsto Gallery Real Estate shcaptairtg _ SrYlltlt t. La@ee Stocks - SRbscri~tios^~s es"ltl'ter -Tt)1-1N C'12~1~~11?12 ~ivn~1 tlii~ t,;~~~, tc~ ~t Iri~n~i Click here for today's headlines. Click here for the_past seven day's headlines. Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke.com/roatimes/news/story 149119.htm1 5/6/2003 `Nc ;profit group thanks backers ... ~ . x , ~'j?tlick herC "' ~~~, Carriers ~nrartted! Page 2 of 2 http://www.roanoke.com/roatimes/news/story 149119.htm1 5/6/2003 Southeast Rural Community Assistance Project, Inc. Serving the Southeast RCAP Home The Southeast RCAP Story Services Programs Calendar of Events Staff and Board How YodCan Contribute 'Publications and Materials Directory of Related Links Information Requests Southeast Region for titis~„. °.,L~tr` more than three decades. Southeast Rural Community Assistance Project, Inc., (Southeast RCAP) is one of six Regional Training and Technical Resource Centers funded by federal, state and private dollars to assist communities in addressing environmental, rural water and waste issues. Southeast RCAP is a private non-profit corporation whose mission is to promote the development of affordable water and wastewater facilities, activities and resources to improve the quality of life for low income rural residents. Created in the 1960s and with its central office in Roanoke, Virginia, Southeast RCAP now serves the states of Delaware, Maryland, Virginia, North Carolina, South Carolina, Georgia and Florida. To date, Southeast F has brought clean w. wastewater facilities than 450,000 resider our seven state netw Welcome to our new Web Sitet On behalf of the Board of Directors and staff of Southeast RCAP, l am excited to resent to you this information about our agency and services. This Web Site is for youl Please contact us so that we may know how to serve your better, Mar~.~ Home I The Southeast RCAP Storv I Services I Programs I Calendar of Events I Staff and Board I How You Can Contribute I Publications and Materials I Directory of Related Links I Information Requests Page 1 of 2 http://www.sercap.org/ 5/15/2003 Mary C. Terry Executive Director Southeast Rural Community Assistance Project, Inc. ~~ Southeast Rural Community Assistance Project, Inc. Copyright ©2003 ./Lll rights re8eraed. To contact us: Phone: 540-345-1184 Toll Free: 866-928-3731 Fax: 540-342-2932 Email: xyz@microsoft.com Southeast Rural Community Assistance Project, Inc. 145 W. Campbell Ave., S.W. P.O. Box 2868 Roanoke, VA 24001-2868 Click here for Terms of Use/Privacy Policy Page 2 of 2 http://www.sercap.org/ 5/15/2003 Diane Childers -Vicki Carr - From: Janet Harris To: Diane Childers Date: 5/20/03 1:56PM Caller: Vicki Carr - Company: William Bryd HS [*] Telephoned [ ]Will call again [ ]Wants to see you [ ]Urgent [ ]Please call [ ]Returned your call [ ]Came to see you Page 1 Dr. Turner and Barbara Shutt both will be attending. 04/25/2003 11:32 WILLIAM BYRD HIGH•SCHOOL'-~ 97722193 ~w ~~~~~ ~S'Ir ~U' ~~~~ 5~:F11<iV L 2902 'W~$F~~~V+~TOIV ~-II~NV~ ~~ A7 PHONE NUMBERS {AREA CODE 540 ' FAX 890-7568 !, , PHONE IN MAIN QFFICE 890-3090 -TO: Y~'f'~ ~of{~ ~ FRt~IVI: ~~ ~~ G~~`~ w~~ NUMBER OF PAGES INCLUDING THIS COVER SMEET: (J~ SPECIAL INSTF~UCTIONS: N0. 129 D01 YcrBEG•SCMIFAX-FORM Diane Childers -Board Meeting May 27 at 7 p.m. ~ Page 1 From: Brenda Holton To: Diane Childers Date: 4/23/03 11:36AM Subject: Board Meeting May 27 at 7 p.m. The William Byrd High School Cheerleaders are coming May 27 at 7 p.m. as confirmed by Ms. Shutt, Coach. I asked the lady who called from William Byrd to send me by email or fax, information concerning students names, etc. I asked asked her to make sure the principal is invited. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Diane Childers - Re: WBHS Cheerleaders ~ Page 1 From: Brenda Holton To: Diane Childers Date: 4/17/03 8:19AM Subject: Re: WBHS Cheerleaders Talked with Dr. Turner's office (he was not in) and they said that April 22 was not convenient for the team since it was Spring break. The sponsor Barbara Shutt is working on getting them here May 27 at 7 p.m. Either she or Dr. Turner's office will call us. William Byd HS number 890-3090 Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Diane Childers 04/17/03 07:31AM »> Brenda, I was attempting to do a board report for this item. Can you update me on the status? I didn't see a resolution and didn't have any background information to include in a report (who will be attending, etc.). Thanks. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 04i25i2003 11:32 WILLIAM BYRD HIGH ~CHOOL'.~ 97722193 The Vinton Messenger, First of all, I am delighted that you have expressed an interest in Cheerleading. Competitive Cheerleading is drawing a tremendous amount of publicity in the last few years. This has become quite evident by the tremendous crowds of fans attending the Blue Ridge District, Region III, and State competitions this year, All tournaments gathered crowds that allowed for standing room only. The VCU Siegel Center was at capacity at fihe State Tournament on Saturday, March 22, 2003. The state title this year makes us especial{y proud. Our cheerleaders presented themselves as state champions al{ N0. 129 1 weekend. The sportsmanship they portrayed made us as coaches proud. They truly were supportive of the other teams from vur region even though they were our competitors. They cheered for them and wished them luck. The same is true of the other teams. They were supportive of us. These kids have maintained a superior status and are constantly working to improve. We have 20 team members and one alternate. INe only had three seniors on our competition team this year. 13 of vur team members were either freshmen or sophomores. They truly persevered and worked together as a team. .._ ~ . One of the reasons for the increased interest, I believe, is the competitive nature far which cheerleading has earned respect as on athletic sport. All cheerleaders, spirit team members as well as competition team members, must meet all D04 04i25i2®03 11:32 WILLIAM BYRD HIGH OCHOOL' ~ 97722193 N0. 129 D05 _._ _.... ---.....-la,,,,-„-- . Z criteria and guidelines set by the VHSL. They must adhere to all rules as stated in the National Federation Handbook. The Blue Ridge D"istrict has earned much respect and admiration with-in th,~e Region and State. Tn the Region Tournament Nlnrch~~~~ ,two schools from the BRO (INiUiam Byrd, and Hidden Valley} advanced to second round and advanced on to represent Region III in the state tournament March 22, In the last five years, three BRD schools have been represented at the State Tournament. {William Byrd, Blacksburg, lord Botetourt} d Lord Botetaurt placed 2"~ at the state level in 2001. Vllill~arn Byr has won the Region IIT title for four consecutive years. INilliarn Byrd won fihe state title this year on March 22, 2043. This is the second consecutive year. Byrd also wan the State Title in 2002. Our cheerleading teams are judged on 10 categories at each competition. They are motions, jumps, tumbling, stunts, dance, projection, choreography, transitions, degree of difficulty, and overall impression. Their routines ~tre. limited to 3 minutes, so they have a very short window of opportunity to prove themselves. Unlike other sports, when the opposing tenor scores, we do not have an opportunity to redeem ourselves. They have additional judges that score technical infractions. The cheerleading season begins in August with all other fall sports. They practice routinely five days a week until school starts. Most schools attend cheer comp in the summer voluntarily. They have another camp, which is required in August when the season begins. Once school begins, they generally have three games a week and two practices..a week. This adds up to five evenings a week. In the winter, they hove two games a week and spirit and competition practices both. Many weeks are six day a week cheerleading obligations once competition starts. 04i25i2~03 11:32 WILLIAM BYRD HIGH $CHOOL',~ 97722193 N0. 129 D06 (AI-ondny -Saturday) Starting next year, competition will be moved to the fall and they will cheer for football on Friday night. Girl's basketball will move to the winter in 2003-2004. There will be two GBB games and two BBB games a week. This will only allow for one practice a week and four games. In the past, State competition has been the end of Allarch. The cheerleaders come home from State and begin preparing for try-outs for the following year. They have had try-outs in April the past several years and begin ordering camp wear, fund raising, dividing schedules, planning camps, and practice schedules. Many cheerleaders take dance classes and tumbling classes on their own during the summer months. Several continue dance and tumbling through out the school year. his you can see, cheerlead+ng demnnds a full year commitment to remain competitive in this strong District and Region. The evolution of cheerleading is moving at such a fort pace you must stay informed and knowledgeable about the sport or you could very well miss out. T would be happy to answer any questions you may have by phone or in person. Please do not hesitate to call or drop by! "Cheerf u I ly" Ruth Overfelt, Asst. Cheer Coach 540-890-3490 Dead Coach .Barbara Shutt ... 1. M• From: Brenda Holton To: Diane Childers Date: 4/23/03 11:36AM Subject: Board Meeting May 27 at 7 p.m. The William Byrd High School Cheerleaders are coming May 27 at 7 p.m. as confirmed by Ms. Shutt, Coach. I asked the lady who called from William Byrd to send me by email or fax, information concerning students names, etc. I asked asked her to make sure the principal is invited. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us ~~ t, ~ ~ r, i g t ~~ From: Brenda Holton To: Diane Childers Date: 4/17/03 8:19AM Subject: Re: WBHS Cheerleaders Talked with Dr. Turner's office (he was not in) and they said that April 22 was not convenient for the team since it was Spring break. The sponsor Barbara Shutt is working on getting them here May 27 at 7 p.m. Either she or Dr. Turner's office will call us. William Byd HS number 890-3090 Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Diane Childers 04/17/03 07:31AM »> Brenda, I was attempting to do a board report for this item. Can you update me on the status? I didn't see a resolution and didn't have any background information to include in a report (who will be attending, etc.). Thanks. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 From: Brenda Holton To: Mike Altizer Date: 4/17/03 8:20AM Subject: Byrd Cheerleaders Recognition Mike, just wanted to let you know that the Cheerleaders cannot come to the April 22 Board meeting. We are working on getting them here for their recognition on May 27 at 7 p.m. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers Diane Childers -Byrd Cheerleaders Recognition ~~ Page 1 From: Brenda Holton To: Mike Altizer Date: 3/31 /03 8:50AM Subject: Byrd Cheerleaders Recognition Mike, per your telephone call his morning, the School Board plans to recognize the William Byrd Cheerleaders at their April 10th meeting. We have it on our schedule to recognize them at our April 22 meeting as you suggested. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC ~,M~;~' Diane Childers -^'~ j I ~'~ -~ E ~ , r i, ~ w ~` ~~ rti ~~ ~} i ~,~ t' r •Ci~ieerleaders make William Byrd No. 1 ~L~~~ AFiEFttDO#a NEWS IPOATES Vtcefztl~s 4Y ~ p m. Page 1 of 2 ~~ ottltne ~~~ h~fore you dline. 1. C~0 Otl~l.l'I4k U~~~irG' yo~~ i1~~14. '~ ~ N y~ Monday, March 24, 2003 ~`~` r News Fron_t_Pa_ge_ Cheerleaders make William Byrd No. 1 ~ ~ Roanoke_Va11ey N~:w River Valley AP News Coach Barbara Shutt credits teamwork for the improvement. The team i-a~t__~~ai credits Shutt. Neighf~ors Celebrations P_hoto_Gallery By NEIL HARVEY Multim_e_dia_G~Ilery Politics THE ROANOKE TIMES Rpad Watch_ Special Re arts Technology ._._-..- Barbara Shutt, the coach of the William Byrd ~ ,~~,~ »~~ ~ Sports High School cheerleading competition team, says . ~, ~~0~( ~Q I Entertainment that the hardest part of getting a good routine down j `~~` ~ Friend Columnists is synchronization. Outdoors t3_u_siness "Getting 20 people to jump at the same time, getting 20 people to Obituaries move their hands and arms at the same time.... If you don't get that Community right, it looks like a big mess." Travel Health But on Saturday, a1120 members of the William Byrd team were in .Classifieds perfect synchronization as they walked away with their second Dn__ing Guide consecutive Group AA state championship at Virginia Commonwealth Yeno_w_Pages University in Richmond. jobs.roanoke.com Still, it wasn't exactly old hat for much of the team. "We had a lot of seniors last ear " said Gar Walthall William se~~•ch , y , y Byrd's athletic director. a to z Directarv Of this year's team, only three are seniors; 13 of them are Aavec°tise Online underclassmen• and more than half of the rou had never com eted ~ g p p Archives Celebrations before. CiYCUIatiCi 69 ~r055wOrdS Lisccgssions "When I went to the first meeting and there were only three seniors, I `~`t°r'i was a little worried," said Monica West, a senior who has cheered on the lr~l~,o~ti~n ~~,~~~~ c~l~~,_~~- varsity team for four years. "But looking back, I wouldn't change one ~'~"''' ~'~~i~~~v person on that team." ~ ~r- In fact, the older team members' experience and the potential of the ~~e~ lx~r~~nal ads newer ones became a formidable combination. "The older kids didn't get ~'"°t°-~a ~~ry discouraged with the younger kids, they helped them," Shutt said. taeai Mate a,~~~l~ ith_r~t.- lwak~ West added, "We wanted to build them up for the future. The fact that ~~clr s~~~.iprlo~,~ they were losing their seniors made us work harder to teach them ~~~~~- http://www.roanoke.com/roatimes/news/storyl46988.htm1 3/24/2003 :C~ieerleaders make William Byrd No. 1 ~ .- , Page 2 of 2 everything we could." The strategy seems to have paid off. On Saturday, they scored higher than last year on their evaluations, which are based on the ratings of five =`tlc~ hcrc judges who rate the team's performances in 10 categories. ~g . ~~ , ~ a r ri a rs "Last year, we won state with a score of 223," said Shutt. "This year, `' ~ wanted! our score was 266." Shutt credits teamwork for the improvement. The team credits Shutt. "She was wonderful, she definitely encouraged us every day," senior Emily Holdren said. Though practice won't begin until Aug. 4, Debra Semones, who handles promotions for the team and whose daughter is a freshman cheerleader, said the team members already have a new goal. "They're getting ready to pick out their state rings on Tuesday night and getting ready to go for it again next year." Scn~1 th~__stc~ ~ tea ~a fri~t~ Click here for today's headlines. Click here for the past seven day's headlines. Let any elected or appointed official know what you think and how you feel by CLICKING HERE. http://www.roanoke.com/roatimes/news/story146988.htm1 3/24/2003 Diane Childers - Publf~ Notice t - ___ From: Sue Bane To: legals@roanoke.com Date: 5/13/03 10:16AM Subject: Public Notice Please publish the attached notice on May 18 and 25. Thanks, Sue Bane Legal Assistant Roanoke County Attorney's Office sbane@co.roanoke.va.us 772-2007 772-2089 (fax) Page 1 CC: Diane Childers; Paul Mahoney __. Diane Childers - bofs.aalary.increase.notice.doc . Page 1 j PUBLIC NOTICE ', Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 27, 2003, at the Roanoke County Administration Center, 5204 ~ Bernard Drive, Roanoke, Virginia, beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND i SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA i All members of the public interested in the matter set forth above may appear ~I and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney ~ County Attorney Roanoke County, Virginia Publish on the following dates: I~ May 18, 2003 May 25, 2003 I Send invoice to: ~~ Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 Diane Childers - RE: public Notice Page 1 x •, . From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Sue Bane' <SBANE@co.roanoke.va.us> Date: 5/14/03 9:45AM Subject: RE: Public Notice Thanks Sue... ad is scheduled for May 18 and 25 -cost is 216.80... PUBLIC NOTICES Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 27, 2003, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney~County Attorney~Roanoke County, (2126982) Martha F. Plank The Roanoke Times Legal Advertising Rep. Phone 540.981.3440 Fax 540.981.3415 Email: legals@roanoke.com > From: Sue Bane > Sent: Tuesday, May 13, 2003 10:16 AM > To: legals@roanoke.com > Cc: Diane Childers; Paul Mahoney > Subject: Public Notice > «File: bofs.salary.increase.notice.doc» > Please publish the attached notice on May 18 and 25. > Thanks, > Sue Bane > Legal Assistant > Roanoke County Attorney's Office > sbane@co.roanoke.va.us > 772-2007 > 772-2089 (fax) Diane Childers - Fwd:• RE: Public Notice . ~. From: Sue Bane To: Diane Childers; Paul Mahoney Date: 5/14/03 9:48AM Subject: Fwd: RE: Public Notice Page 1 FYI r Diane Childers - BOS Legal Ads ~ Page 1~i From: Susan Carter To: Martha Plank Date: 5/12/03 9:12AM Subject: BOS Legal Ads Martha, Please find attached 4 BOS ads. Thank you so much! You are a lifesaver. I'm going to tell everybody my guardian angel works for the newspaper! Sorry and thanks. - --- --- _ Diane Childers - BOS-RT(4).doc LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 27, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition Lighthouse Church of the Brethren to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 2003 Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, May 13, 2003 Tuesday, May 20, 2003 Direct the bill for publication to: Lighthouse Church of the Brethren Attn: Les Reed 8195 Boones Chapel Road Boones Mill, VA 24065 (540) 563-9941 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Page 1 - - --~_ Diane Childers - BOS-RT(4).doc ~ _ _ _ Page 2 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 27, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, the petition of Balzer & Associates Inc., to Rezone 1.8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a general office located at 3406 Ogden Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 2003 Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, May 13, 2003 Tuesday, May 20, 2003 Direct the bill for publication to: Balzer & Associates Attn: Sean Horne 1208 Corporate Circle Roanoke, VA 24018 (540) 772-9580 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 2 _ - -- ,. _ Diane Childers - BOS-RT(4).doc Page 3 LEGAL NOTICE ROANOKECOUNTY BOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 27, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Development & Design, LLC, to Rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi-Family Residential District in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 2003 Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, May 13, 2003 Tuesday, May 20, 2003 Direct the bill for publication to: Development & Design Inc. Attn: Janet C. Short, Manager 1134 Butterfly Lane Vinton, Virginia 24179 (540) 890-0035_ SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 3 'Diane Childers - BOS-RT(4).doc LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS .-i Page 4 The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 27, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Planning Commission to amend the Roanoke County Zoning Ordinance Section 30-93, Signs. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 2003, Diane Childers, Clerk Please publish in the Roanoke Times Tuesday, May 13, 2003 Tuesday, May 20, 2003 Direct the bill for publication to: Roanoke County Community Development Planning & Zoning P. O. Box 29800 Roanoke, VA 24018 (540) 772-2068 '~ Attn: Susan Carter I SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 r 4 04%2512©03 11:32 WILLIAM BYRD HIGH SCHOOL ~ 97722193 ~ F Brenda Holton, Following is a roster of ~l'hc 2003 Cheer Competition team. I am. also sending a copy of a press release we used a{~er wining the State title tb.is yeAr, As far as STAYS, you were correct. We have won 1~` place in the Blue ridge Xistrict for three consecutive years. We leave placed 1 ~ i.n the Region LII tourr~amenl for four consecutive years. 'We have won the State tide two years in a row, 2002 ~ 2003 1~` team, Ail District this year were: Monica West & Bmily Holdren 2nd Team All District were: C~ 'Tribble & Aslil.ey Creasy There were I.6 AA teams that advanced on to the state tournament aL the Seigle Censer, VCU -Richmond. if you have any furEher questions that were not answered. by tk~i.s note or tlae press release, please feel free to call me @ 890-3080. "Cheerfully" Ruth Qverfelt N0. 129 DO2 04i25i2003 11:32 WILLIAM BYRD HIGH SCHOOL ~ 97722193 N0. 129 D03 _ - -- Name/Grade' C~IEER C+~MPETITYON ROSTER 2003 LEANN BARBER 11 CHRISTINA BRYAN 1.0 JAMIE CONKER 1 1. ASHLEY CREASY 10 ASHLEIGH GLASS 10 AMANDA CrU'RLEY 10 ALLYSQN HENDERSON 1.0 EI4[ILY HOLDREN 12 AMBER I-iYLTON 9 RENAE HYL'r+aN 11 HEATHER LEFFELL 1.0 AMANDA MITCHELL 10 CHELSEA ROARIC 10 ASHLI SEMONES 9 10SII THOMAS 12 JOY THOMAS 1 ]. COURTNEY THOMPSON 9 CJ TRIBB.LB 11 MONICA WEST 12 ASHLEY WILLIAMS 11 Alternate: Amy Neas 9 I-dlanager: Trudy McCreath 10 Coaches: Barbara Shutt Ruth Over~Felt Shawna~ Hastings Kelly Dewease Lindsay Divers I3elind.a Nest The Scope of the. Problem... The U.S. Census defines complete indoor plumbing as a home possessing hot and cold piped water, a bathtub or shower, and a flush toilet. Although the number of homes lacking one or more of these elements has been tremendously reduced over the past 30 years, an incredible number of residents still live without the basics. For example, the 2000 Census recorded nearly 106,000 households in the seven-state Southeast Region lacking complete indoor plumbing. These families depend on streams, springs, rain water and primitive wells for their water supply. Some carry water home from neighbors, friends or relatives who have complete plumbing. Or they must purchase drinking water from stores or have it trucked in. Some of these households are part of small community water systems which have failed due to lack of maintenance funds or a contaminated water supply. Making this problem worse is the drought which has plagued the Southeast for the past four years. Using Virginia as an example, 38 of Virginia's 95 counties are completely dependent on groundwater for public water supplies. In 60 Virginia counties, the majority of households obtain water from their own private wells. The United States Geological Survey reports that overall, 32% of Virginia's population relies on individual private water sources. In Delaware, 26% of the population relies on individual private water supplies: Maryland-21 %; North Carolina- 39%; South Carolina~5%; Georgia-26%; Florida-15%. The vast majority of these private water sources are located in rural areas. As these wells or springs are diminished by drought or go completely dry, there is often little rural localities can do to assist since the water system infrastructure is frequently limited only to incorporated township limits. It is at this point that Southeast RCAP steps in with its resources and assistance. Number of Households Without Complete Indoor Plumbing ,, _. _~.r300 000 ~~~ Number of Households 150,000 Without 100 000 Complete Plumbing ~~.+ ~ .._ Census Year °r~' ~ Q \ ~ ~ e Q' ~Q ~f" LL ~ N A ~ V ~ ~' t ~ z° Source: U.S. Census State Census Year 1970 1980 1990 2000 Delaware 8, 856 4, 705 1, 722 1,119 Maryland 54,770 33,231 12,685 9,033 South Carolina 149,300 57,221 20,177 9,521 Georgia 193,748 75,618 28,462 17,117 North Carolina 252,319 115,928 42,962 19,295 Virginia 199,317 101,331 46,119 19,550 Florida 127, 523 52,665 27, 957 30,134 Tota Is 985,833 440, 699 180, 084 105, 769 Water Cs Life r Help Bring Safe Drinking Water and Wastewater Systems to the People Who Need them the -Most-The Rural Poor (ManyofWhomAre E/therChi/dren orE/deNyJ .:~ w- 1.._... «; ;~w. ::~~ ~_ ~~:, ~ Water Is Life HELPMA/(EA D/FFERENCE Over the past 33 years, the Southeast Rural Community Assistance Project, Inc. has earned swell-deserved reputation on the state, regional, national and international levels as experts in the field of water and wastewater ser- vice delivery. What began as an attempt to bring safe drinking water to rural poor residents of Virginia's Roanoke Valley has grown into an agency which has been directly responsible for bringing safe water and sanitary waste dis- posal facilities to more than 440,000 households in the seven state South- east Rural Community Assistance Project region. (Delaware, Maryland, Vir- ginia, North Carolina, South Carolina, Georgia, and Florida). Make A Donation To The WATER IS LIFE© Campaign Through the Southeast Rural Community Assistance Project, Inc. Please help us continue our efforts to bring safe drinking water and wastewater systems to the remaining 87,000 homes in the Southeast without complete indoor plumbing. For additional information call (540) 345-1184 Bill Griffin, Director, of Planning and Development (ext. 20) or Mary Terry, Executive Director (ext. 13) ---------------------------------------- I Support the Southeast Rural Community Assistance Project! Inc. There is no excuse for 87,000 homes in the Southeast U.S. to be without water and wastewater systems. To help Southeast RCAP support safe drinking water programs for residents of the Southeastern states, enclosed is my tax- deductible donation in the amount of: ^ above $1,000 ^ $1,000 Designate donation to (circle one): Region Mail to: WATER IS LIFE Southeast Rural Community Assistance Project, Inc. P.O. Box 1278 Roanoke, Virginia 24006-1278 ^ $500 ^ $100 ^ $50 ^ $25 ^ Other $ Delaware, Maryland, Virginia, North Carolina, South Carolina, Georgia, Florida, Name Address City State Zip Phone Fax E-mail If you prefer, we accept: ^ AMEX ^ VISA ^ MasterCard ^ Discover ^ Diners Club Card No. Exp. Date Signature Please make checks payable to: Water Is Life Southeast RCAP, Inc. is registered as a charitable organization with the Commonwealth of Virginia, Office of Consumer Affairs. ~F aOANp,F~ ~ •~ ~ ~ z v a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 May 28, 2003 Ms. Beth Doughty, President Roanoke Regional Chamber of Commerce 212 South Jefferson Street Roanoke, VA 24011-1702 Dear Ms. Doughty: Attached is a copy of Action No. 052703-1 approving a Roanoke County to the Campaign for Fair Airfaires currently Roanoke Regional Chamber of Commerce in conjunction wit Airport Commission. This action was approved by the Boar meeting on Tuesday, May 27, 2003. BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us pledge of support from being conducted by the h the Roanoke Regional d of Supervisors at their If you need further information, please do not hesitate to contact me. Sincerely, C~a~t~#~ ~f ~n~tz~uC~ ~. ~~ Diane S. Childers Clerk to the Board of Supervisors Enclosure Cc: Ms. Jacqueline Shuck, Executive Director, Roanoke Regional Airport • ACTION NO. A-052703-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2003 AGENDA ITEM: Request for a pledge of support to the Campaign for Fair Airfares currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission SUBMITTED BY: Elmer Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Over the past year, Roanoke Regional Chamber of Commerce and the Regional Airport Alliance have been working to determine the feasibility of bringing slow-fare airline to Roanoke Regional Airport. A low-fare carrier operation would decrease the costs associated with flying out of Roanoke Regional, would increase the economic competitiveness of the region, and would provide more access to key hubs such as Atlanta and New York. Mr. Barry Duval, former State Secretary of Commerce and Trade, has been recruited to lend his expertise to the project. Late last year, Mr. Duval and his team conducted an initial profile of domestic low-fare carriers, and concluded that AirTran Airways was the candidate best suited to provide low-fare service to Roanoke.. AirTran's fleet is composed of new Boeing 717 twinjet aircraft, which are designed to fill a growing market for efficient and comfortable short haul jet service. These planes carry up to 117 passengers. A campaign is now underway to bring AirTran to Roanoke. The first part of this recruitment process is designed to demonstrate local demand for aloes-fare domestic air carrier. In order to showcase the Roanoke Valley as a likely market for AirTran, the Chamber and the Alliance have asked local businesses and other organizations that fly out of Roanoke Regional to make a good faith pledge of support by committing to AirTran at least one half R of their estimated business air travel. The Chamber and the Alliance would like to have Roanoke County and other localities pledge their support. Although the County's air travel needs are limited, the presence of AirTran in Roanoke would make the Roanoke Valley a more connected and easier accessible place for residents, visitors, and businesses. Beth Doughty, President of the Roanoke Regional Chamber of Commerce, will be present and will ask the County to support the Campaign for Fair Airfares (AirTran recruitment pledge campaign). Attached is a listing of local businesses and institutions that have already pledged their support to the effort. FISCAL IMPACT: Assuming the successful recruitment of low-fare air carrier AirTran to Roanoke Regional Airport, a `good faith' pledge of support for this campaign commits the county to utilizing AirTran's service for 50 percent of the county's total air travel needs. Pledges are based on assumptions of low cost, quality, and service availability. ALTERNATIVES: 1. Pledge support of Roanoke County to the Campaign for Fair Airfares. 2. Decline a pledge of support for this program. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor Church motion to approve staff recommendation M .,.,.,r,,,,o,~ Yes No Abs Mr. Flora ® ~ ~ Mr. Church ® ~ ~ Mr. Minnix ® ~ ~ Mr. Altizer ® ~ ~ Mr. McNamara ® ~ ~ cc: File Beth Doughty, President, Roanoke Regional Chamber of Commerce Jacqueline Shuck, Executive Director, Roanoke Regional Airport ~- I Campaign for Fair Airfares AirTran Pledge List (current as of 5/16/03) Advance Auto Parts Automated Mailing Services, Inc. Barr Marine by EDM Bea Maurer Inc. Bontex Boone & Company Carillon Healthcare Systems Comprehensive Computer Services (CCS) Davidsons Des Champs Technologies Dominion Dodge Entre Computer Fleetmaster Express GTB, Inc. Gentry Locke Rakes & Moore HSMM Hotel Roanoke Conference Center Comm. KMC Telecom Kroger Mid-Atlantic Lee Hi Vesuvius, Inc. Mario Corporate Offices Medeco Security Locks Medical Facilities of America Meridium Otis Elevator Packaging Corp. Inc Perkinson &Perkinson Revcar Fastners, Inc. Roanoke Electric Steel Society of St. Andrew Southern Refrigeration Corp. SunTrust Torque-Traction Integration Technologies VA Tech Virginia Transformer Virginia Trane Virginia Truck Center Wachovia Washington & Lee University YOUR CORPORATE LETTERHEAD Date Roanoke Regional Airport Alliance 212 S. Jefferson Street Roanoke, VA 24011-1702 Dear Representatives of the Roanoke Regional Airport Alliance: (Insert Company Name) is pleased to join the The Sky is the Limit, A Campaign for Fair Airfares to secure aloes-fare carrier to serve the Roanoke region. We pledge the following amount as a formal representation of our company's support for the success of a low-fare carrier serving Roanoke Regional Airport. AirTran Airways Total Pledge Amount: (Dollar Amount We understand that this pledge will not go into effect until AirTran Airways establishes service at Roanoke Regional Airport. It demonstrates the interest in and commitment of our firm to a low-fare air carrier with a record of safety, competitive pricing, and modern, full- size equipment. This pledge is contingent on competitive pricing and service availability. Sincerely, (Name) (Title) PLEDGE WORKSHEET estination City Expected Number of Roundtrips (July 1, 2003-June 30, 2004) B Estimated Typical Roundtrip AirTran Coach Faze Expected Total Expenses to Each City D Percentage Pledged to AirTran 50% Recommended_ D x C Total Amount to Pledge to AirTran Direct Flights tp: ~ Atlanta, GA $ 178 New York Ciry, NY (LaGuardia) $ 158 _ --- ?Flights Via Connections to: Akron/Canton, OH $ 256 Baltimote/Washington, MD (BWI) $ 404 Bloomington/Normal, IN $ 268 Boston, MA $ 198 Buffalo, NY $ 140 Chicago, IL(Midway) $ 180 Dallas/Ft. Worth, TX $ 228 Dayton, OH $ 218 Denver, CO $ 178 Flint, MI $ 247 Ft. Lauderdale, FL $ 171 Ft. Myers, FL $ 178 Grand Bahamas Island $ 278 Greensboro, NC $ 342 Gulfport/Biloxi, MS $ 198 Hilton Head, HI $ 178 Houston, TX $ 248 Jacksonville, FL $ 128 Kansas City, MO $ 178 Las Vegas, NV $ 288 Los Angeles, CA $ 312 Memphis, TN $ 178 Miami, FL $ 218 Milwaukee, WI $ 178 Minneapolis/St. Paul, MN $ 246 Moline/Quad Cities $ 278 Myrtle Beach, FL $ 152 New Orleans, LA $ 198 Newark, NJ $ 262 Orlando, FL $ 128 Pensacola, FL $ 218 Philadelphia, PA $ 411 Pittsburgh, PA $ 160 Raleigh/Durham, NC $ 357 Rochester, NY $ 218 Savannah, GA $ 158 Tallahassee, FL $ 198 Tampa, FL $ 150 Washington, DC $ 404 West Palm Beach, FL $ 176 Wichita, KS $ 178 TOTAL RO~TNL~TRIPS: TOTAL TRAVEL EXPENSES TO AIRTRAN CITIES: TOTAL AMOUNT PLEDGED TO AIRTRAN i / 1 /03 - 06/i0104 Company Name: THE SKY IS THE LIMIT A CAMPAIGN FOR FAIR AIRFARES PLEDGE FORM Please send this form with your pledge letter and pledge worksheet. Thank you for joining in the campaign to attract AirTran to Roanoke Regional Airport. Company Name: Contact Person: Company Address Estimated Total Roundtrips to AirTran Destination Cities for Period of July 1, 2003 -June 30, 2004: Estimated Total Travel Budget to AirTran Destination Cities for Period of July 1, 2003 -June 30, 2004: Total Amount of Travel Budget Organization Would Pledge to AirTran for July 1, 2003 -June 30, 2004: Please send your completed pledge form, pledge worksheet, and pledge letter to: ROANOKE REGIONAL AIRPORT ALLIANCE 212 S. Jefferson Street Roanoke, VA 24011-1702 Phone: (540) 983-0700 ext. 222 Fax: (540) 983-0723 www. roan o kefares.com ROANOKE REGIONAL AIRPORT ALLIANCE ?_12 S. Jefferson Street Roanoke. VA 24011 (540) 983-0700 May 2, 2003 Mr. Elmer Hodge Roanoke County PO Box 29800 Roanoke, VA 24018-0798 Dear Chamber Member: The Roanoke Regional Chamber of Commerce wants you to know about a BUSINESS ADVISORY COMMITTEE timely opportunity to demonstrate enthusiastic support for aloes-fare air carrier serving Roanoke Regional Airport. Jlf/~ WADE Advance Auto Parts Business and civic leaders have long advocated the economic benefits of adding oR EDwARD MuRPHV service by a carrier with a record of safety, competitive price, and reliability. A carillon Heattn system group of business, education, and government leaders from throughout western Virginia formed the Roanoke Regional Airport Alliance to pursue such service. C,4THERiNC MCCOLLOUGN Cox Communications A leading airline industry-consulting firm has reviewed potential air carriers and c. MicHAEL PACE, JR. recommended negotiations with AirTran Airways, currently serving 38 Gentry Locke Rakes & Moore L.L.P. communities with new markets expected in 2003. The airline has a reputation JAMES r~1 TuRNER, JR. for reliable, convenient air service at competitive prices on modern, comfortable JM Turner. Ina ~etS. DA'JID P~1. NEWKIRK Mead wesiva°° The Alliance is asking businesses throughout western Virginia to help us reach our goal by making a financial commitment to AirTran service. Please review REVwooo ERAUN the attached materials concerning the benefits and details of the campaign that Medical Facilities of America relies on businesses to pledge a portion of their travel budgets to AirTran. If you SHANE ADAMS agree that aloes-fare airline serving the region would be valuable, pledge to Montgomery county f allocate a portion of your business travel to AirTran by completing and returning Commerce Chamber o the travel pledge worksheet, travel pledge form, and pledge letter based on the PHILIPPE CHINO enclosed sample. The goal is to secure a pledge for 50 percent of your firm's Nei,- River valley Anian°e planned travel. The more pledges, the greater the chance to expand air travel oR DoucLAS COVINGTON options from Roanoke. Radford University Feel free anytime to call 983-0700 x222 with any questions or comments on this sFTf-{ DouGHTV Roanoke Regional ro ram or consult on the web site at www.roanokefares.com. Your re 1 ]~ g p y cnainber of c°«,n,er°e within the next 30 days is important since negotiations must be completed soon. Please help by supporting the Campaign for Fair Airfares. DR. CHARLES STEGER Virginia Tech Sincerely, Roanoke Regional Airport Alliance Enclosures - - __.- _._ _ _- _ - - _ g _- ~ Diane Childers - Re: Correction Pa e 1 i~ From: <Stephanie_Moon@ci.roanoke.va.us> To: "Diane Childers" <DCHILDERS@co.roanoke.va.us> Date: 5/16/03 4:25PM Subject: Re: Correction Here it is. I hope it makes sense. I did not have time to proofread it for clarity. Mr. Duval introduced Beth Doughty, President, Roanoke Regional Chamber of Commerce, for additional comments. Ms. Doughty mentioned that the question of air service has consistently been in the top three issues of concern for Chamber of Commerce members and their ability to compete in the regional economy; and she foresees some promise with the public/private partnership to engage both the public and private sector in the effort to attract an air carrier. She advised that the Roanoke Regional Chamber of Commerce is part of the Western Virginia Business and Legislative Coalition which consists of 14 Chambers in Western Virginia; and she is optimistic that the Chamber has the tools and the network in place to assist the localities. Mr. Duval advised that a preliminary draft of a survey for low-fare air carrier service included profiling all domestic low-fare carriers in the United States based on the carrier's existing route, aircraft needs, type of plane flown, recent route expansions, apparent route development strategies and the type of carrier to serve Roanoke; and the results of the study indicated the following: "All factors considered, AirTran Airways is clearly the candidate best suited to provide low-fare service to Roanoke." He further advised that based on the results of the study, the Roanoke Regional Airport intends to move forward with an initiative to implement a travel pledge campaign from the business communities of all the local jurisdictions in the Roanoke Valley, which will be a critical component in demonstrating to AirTran Airways and any other airline that would like to utilize the results of the study. Mr. Duval stated that the numbers mentioned by Dr. Smoot relative to the frequency of flights are significant for airlines such as AirTran, and the travel pledge campaign form will ask businesses about their flying frequency to 36 different cities, and what percentage they would be willing to pledge to AirTran Airways in an effort to create a business environment; and the Airport Commission will work with the Chamber of Commerce to distribute the forms. He pointed out that the campaign for Fair Airfares already has raised nearly $1.2 million in travel pledges to help attract slow-fare air carrier to the Roanoke Regional Airport; the Roanoke Regional Airport Alliance intends to secure $2 million in pledges by September 2003 from businesses that use Roanoke Regional Airport; and the initial pledges were generated by targeting the largest users of the Roanoke Regional Airport. He explained that the campaign will be rolled out to businesses throughout the airport service area by mail and through a web site, ww.roanokefares.com, requesting businesses to pledge to allocate a portion of their annual business travel to AirTran; and the Roanoke Regional Diane Childers - Re: Correction ,a Page 2 '. Chamber of Commerce is coordinating the campaign with assistance from chambers in the Alleghany Highlands, Lexington-Rockbridge County, Martinsville-Henry County, and Montgomery County. In closing, Mr. Duval asked representatives of the Regional Leadership Summit to discuss the initiative with the constituents because it is critical to businesses in their respective communities to participate in the travel pledge program. Stephanie M. Moon Deputy City Clerk City Clerk's Office (540) 853-2541 "Diane Childers" <DCHILDERS@co.roan oke.va.us> cc: Subject: 05/16/2003 12:00 PM Stephanie, To: <smoon@ci.roanoke.va.us> Correction I must not be fully awake today. I just realized that I sent you an incorrect number for our fax. The correct number is 772-2193. Sorry for any inconvenience. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 OF aOANp~~ ~ p z ~ a ~r~xxr~ ~~ ~r~xxr~.~..~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us May 22, 2003 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Mr. Hodge asked that I send you a copy of an agenda item that will be heard at the Board's May 27, 2003, meeting at 3:00 p.m. This is a request for a pledge of support from Roanoke County to the Campaign for Fair Airfares currently being conducted by the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission. Sincerely, ~~. Diane S. Childers, Clerk Roanoke County Board of Supervisors Enclosure ~. ANOKE CSC ~S~ ~;; CITY OF RO ., ~,.~, ~ OFFICE OF THE MAYOR 215 CHURCH AVENUE, S.W., ROOM 452 ROANOKE, VIRGINIA 2401 1-1 594 TELEPHONE: (540) 853-2444 '" FAX: (540) 853-1145 RALPH K. SMITH ~~` Mayor January 6, 2003 MEMORANDUM TO: Members of the Roanoke Valley Leadership Summit FROM: Mayor Ralph K. Smith SUBJECT: LEADERSHIP SUMMIT MEETING FOR JANUARY 17, 2003 After two successful years of continued dialogue, participation and support from area jurisdictions, The City of Roanoke is pleased to once again host the Roanoke Regional Leadership Summit on Friday, January 17, 2003, 12:00 noon at Center in the Square, History Museum & Historical Society of Western Virginia, 3~d Floor, 1 Market Square, downtown Roanoke. You are cordially invited to enjoy lunch in the midst of the renowned O. Winston Link Exhibit, now on display in the Museum. Mr. Link is the world's most famous railroad photographer and one of the top black and white photographers of the past century. rket IS puare Park ng Garage~115 E Campbell courtesy parking in the adjacent Ma q Avenue. Please place the enclosed "Complimentary Parking" pass on your dashboard when you arrive at the garage. Mr. Barry Duval, Roanoke Regional Airport Alliance Consultant, will discuss the next step in securing aloes-fare air carrier. Also, members of the Roanoke Regional Airport Alliance Business Advisory Steering Committee are expected to attend. You will not want to miss this informative update and plans for the future of air service to Roanoke. Thank you for your continu to the Ma or's Off cef Joyce Johnsoing540 853 2444 or e- January 17. Please RSVP Y mail: mayor@ci.roanoke.va.us, by Tuesday, January 14. Ralph Enclosure v~san, aiAeseREV +saz For Immediate Release Contact: Chris Slone pirecfor of Commuri~cations City of Roanoke 540-853-233 cslone(c7as~i~roa noka.va.us June 14, 2002 Business-driven Alliance Announces Quest to Help Improve Regional Air Service ROANOKE, Va. -Abroad coalition ofi public offcials and private business leaders unveiled today a regional alliance newly created to assist the Roanoke Regional Airport Commission in pursuing federal assistance and other means to improve local air service. The mission of the Roanoke Regional Airport Alliance which includes the leadership of private companies such as Carillon Health System, Advance Auto Parts, Virginia Tech, MeadWestwaco and others-is to stimulate and enhance economic development in the Roanoke Regional Airport's service area by providing the airport monetary support and a forum for information exchange among the business community, the airport, and the communities served by the airport. "Wrth open arms, the Roanoke Regional Airport Commission welcomes the assistance and support of these business leaders," said Jacqueline Shuck, executive director of the Roanoke Regional Airport Commission, the body that owns and operates the airpork. "With the addition of these strategic partners, we feel we can be much more effective in our endeavors to enhance airport service." In what is developing into a national trend, airports in smaller cities-Pensacola, Fla., Rochester, N.Y., Tallahassee, Fla., and Wichita, Kan., to name a few~are partnering with local businesses to bring better service to their airports. Both Newport News and Richmond have adopted this approach_ "The Roanoke region is stepping up and saying that we too want to control our own destiny," said Shuck. "Simply put, this partnership puts local business leaders in the co-pilot's seat, alongside the Roanoke Regional Airport Commission," said Roanoke Mayor Ralph Smith. The mayor thanked the Regional Leadership Summit for sparking life into this idea. The summit's mayors and chairs, along with the Airport Commission, have met and endorsed the strategy. °They're the ones who'll together be developing a flight plan to get us to where we need to t>e. it's certainly a proactive approach to one of our area's most daunting challenges." Cffice of Public ~fompati.on Municipal South, Room 364 215 Church Ave., S.W. 1Zoa~oke, VA 240] 1 (540) 853-2336 City Web:www.cX _zoanoke.va.u s 0 The Roanoke Regional Chamber of Commerce will facilitate the administration of the new alliance. "As a partner in the Roanoke Regional Airport Alliance, the Chamber will be working to improve the region's air service and consequently its business climate," said Chamber Chairman G. Michael Pace. Roanoke's business community represents approximately 60 percent of the passengers who use the Roanoke Regional Airport. The airport's service area is comprised of 19 counties. Eighteen entities within the service area have already expressed support for this development effort: • City of Roanoke • County of Roanoke .~ City of Bedford • City of Salem • County of Bath • County of Botetourt • County of Floyd • County of Giles • Town of Christiansburg • Town of Vinton • County of Wythe • City of Covington • County of Alleghany • County of Bland • County of Craig • County of Franklin Town-of Blacksburg • Virginia TechlMontgomery Regional Airport Authority According to Joseph "Butch" Church,. chairman of the Roanoke County Board of Supervisors, the communities' goal is °to improve air service at the Roanoke Regional Airport to benefit our citizens, corporations, and other institutions in this area of Virginia and West Virginia. This regional initiative is a wonderful effort and Roanoke County pledges its solid support." In April, the Airport Commission and a coalition of communities it serves applied for a federal grant of $2 million from the U.S. Department of Transportation through a Small Community Air Service Development Pilot Project. That grant application is still pending. With the assistance of the Fifth Planning District Regional Alliance, the local jurisdictions have retained former state Secretary of Commerce and Trade, Barry E. Duval, to help navigate the path ahead. DuVa1 is president and chief executive officer of the Newport News-based consulting firm, Kaufman & Canoles Consulting LLC. A former mayor of the city of Newport News, Duval has for many years been actively involved in promoting new air service. r Statements from Local Business Leaders Roanoke's business community represents approximately 60 percent of the passengers who use the Roanoke Regional Airport. The following area #ew statements made recently by local business leaders in support of the Roanoke Regional Airport Alliance, its mission, and its goals. "As a partner in the Roanoke Regional Airport Alliance, the Roanoke Regional Chamber will be working to improve the region's air service and consequently its business climate." -G. Michael Pace, chairman of the Roanoke Regional Chamber of Commerce "Reasonably priced airFare has proven to be critical to economic development in other areas. Securing aloes-fare carrier to the Roanoke Regional Airport will certainly improve the valley's economy." -Heywood Fralin, chairman of the Roanoke Valley Business Council "The valley region needs reliable, quality. air service to reach its full potential. High-tech companies likely to result from Carillon Biomedical Institute wilt require quick, convenient access to business and technology centers around the country. I believe this public- private partnership can attract the kind of airline services we need." -Edward G. Murphy, MD, pr®sident and thief executive officer of Cartillon Health System, the region's largest employer "Vrginia Tech has over 6,004 employees and 25,000 students who depend on the Roanoke Regionat Airport for their air travel needs. It is essential to the vitality of this university that reasonably priced, quality air service be available at the airport.° -Dr. Charles W. Steger, president of Virginia Tech °Timely service to our domestic and international customers is critical to our business success. As par# of the -sale, our customers expect quick service, which often means a face-to-face meeting, whether they are in Chicago or Singapore. The alliance creates a unique liaison of regional government and business interests working together. We welcome the opportunity to participate in this effort and we look forward to the benefits an enhanced air service will bring our region through increased tourism, and improved personal and business travel schedules." -Dave Newkirk, vipe president of MeadW¢stvaca-Covington Operations s °I support this initiative as a businessman and as a student pilot. I cannot think of anything our valley needs more than reasonably priced, competitive, quality air service." Victor F. poti, executive vice-president of Viamac, inc., which trades locally as Western Siafin' and Fuddruckers, employing over 300 people in Roanoke "As an active participant in economic development efforts, I often hear inconvenient and expensive air service as the primary reasons companies elect trot to locate or expand in Southwestern Virginia. Without reasonably priced, quality air service, our region will continue to stagnate, thus continuing to put thousands of jobs at risk_ -G. ten Boone; president of-Boone & Company Realtors "In the business community, many of us believe that one of the largest impediments that regionally based companies face in competing in national and global markets is the high cost of air travel to and from Roanoke as compared to other regions in the country. Not only is this at1 impediment to the growth of local companies, it has also hampered the recruitment of companies from outside this area." -Victor fannello, president of Synchrony, a technology firm located in Roanoke County "Our home office is located in Atlanta, Ga_, and frequent travel is required to chat location, as well as to other Cox locations and conferences across the United States. Whatever we can do to improve our air service locally helps improve our business efficiency.' -Catherine McCullough, vice president and general manager for Cox Communications of Roanoke, which employs 166 in the Roanoke Valley "Improved air service is important to my company because our corporate headquarters is located in downtown Chicago. Improved access to the Roanoke Valley allows us to be more effective in making ferrety strategy decisions that impact the long-term viability of this facility." -Donal Robb, vice presid®nt/division director of I~R Donnelly 8< Sons Co., Roanoke Manufacturing Division, a book printer locat®d in Salem, which employs 237 people "lf the airport flourishes, we flourish." -slim wade, president and chief executive officer of Advance Auto Parts, aRoanoke- based auto parts retail chain ®mploying over 32,000 nationally and approximately 1,200 in the Roanoke Valley • 3~~~ ~~~~ t cx . ~}` f ~~t ., ,/ '~ ~. 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Bestpitch Roanoke City Council Ms. Darlene Burcham Roanoke City Manager The Honorable Frank Hepler Alleghany County Board of Supervisors The Honorable Samuel Wilhelm Alleghany County Board of Supervisors Mr. Rick Hall Deputy County Administrator Alleghany County (Representing Tammy Stephenson -County Administrator) The Honorable Bobby Pollard Bedford County Board of Supervisors The Honorable Wendy Wingo Botetourt County Board of Supervisors The Honorable H. Odell "Fuzzy" Minnix Roanoke County Board of Supervisors The Honorable Joe "Butch" Church Roanoke County Board of Supervisors The Honorable Richard Flora Roanoke County Board of Supervisors The Honorable Joseph McNamara Roanoke County Board of Supervisors The Honorable Mike Altizer Roanoke County Board of Supervisors Mr. Elmer C. Hodge, Jr. Roanoke County Administrator Mr. Bob Isner Director of Economic Development Montgomery County (Representing Jeffrey Johnson Montgomery County Administrator) The Honorable Donald Davis Mayor, Town of Vinton The Honorable Tom Rotenberry Vinton Town Council B. Clayton Goodman, Jr. Vinton Town Manager The Honorable Carl E. "Sonny" Tarpley Mayor, City of Salem The Honorable Gerald Pace Salem City Council The Honorable Howard Packett Salem City Council The Honorable John Givens Salem City Council The Honorable Alex Brown Salem City Council Dr. Raymond D. Smoot, Jr. Vice President of Administration and Treasurer Va. Tech University (Representing Dr. Charles Steger) Dr. Ed Murphy, President/CEO Carillon Health Systems Beth Doughty, President/CEO Roanoke Regional Chamber of Commerce Ms. Mary Parker Roanoke City Clerk Diane Childress Roanoke County Clerk of Board Barbara Lemon, Vice Chair Center in the Square Board of Directors Jim Sears, .Executive Director Center in the Square Barry Duval, Consultant Roanoke Regional Airport Alliance Wayne Strickland, Roanoke Valley-Alleghany Regional Alliance Chris Slone, Public Information Officer City of Roanoke Joyce Johnson, Assistant to the Mayor City of Roanoke Michelle Hopkins, Executive Secretary City Clerk Office The Honorable Temple Kessinger, Jr. Mayor, City of Covington John Holpe Covington City Manager Stephanie Moon City of Roanoke Deputy Clerk PLEDGE WORKSHEET estination City `4 Expected Number of Roundtrips (July 1, 2003-June 30, 2004) ___- Estimated Typical Roundtrip AirTran Coach Fare A x B=C Expected Total Expenses to Each City D Total Percentage Pledged to AirTran 50% Recommended x C Total Amount to Pledge to AirTran Direct Flights to: Atlanta, GA $ 178 New York City, NY (LaGuardia) $ 158 Flights Via Connections to: Akron/Canton, OH $ 256 ----- Baltimore/Washington, MD (BWI) -_._ _ - _ _-_ $ 404 __ _ __ - Bloomington/Normal, IN - $ 268 - - Boston, MA _- _ _ - - Buffalo, NY --- - -- $ 198 - $ 140 _. Chicago, IL(Midway) Dallas/Ft. Worth, TX -_ _ _-_ - - $ 180 $ 228 - _ -- - - Dayton, OH --- Denver, CO - - - -- --- - - - $ 218 $ 178 -- Flint, MI Ft. Lauderdale, FL - Ft. Myers, FL _ -- $ 247 $ 171 $ 178 Grand Bahamas Island -- - $ 278 - - Greensboro, NC - - - -- $ 342 Gulfport/Biloxi, MS ---- $ 198 -- - Hilton Head HI --- - ---- $ 178 Houston TX - -- $ 248 --- i Jacksonville, FL - - $ 128 -- -- Kansas City, MO $ 178 --- -- Las Vegas, NV -- - - $ 288 -- - I Los Angeles CA -- $ 312 - - -- Memphis TN - - - - - - $ 178 __ --- _ Miami, FL - $ 218 _ - - - Milwaukee, WI __ --- _- - _ __ $ 178 ._- Minneapolis/St. Paul, MN _ _ $ 246 -_- - Moline/Quad Cities $ 278 __ _ _.. Myrtle Beach, FL - - - -- - - $ 152 - New Orleans, LA $ 1~$ Newark, NJ - $ 262 -- - -_ - -- Orlando, FL - $ 128 -- Pensacola, FL --- - ---- -- $ 218 - Phdadelphia, PA -- $ 411 - -- - Pittsburgh, PA - $ 160 - - - - Raleigh/Durham, NC $ 357 --- - - - -- Rochester, NY -- - - $ 21g _ - - - - - -- Savannah, GA _ $ 158 _ Tallahassee, FL $ 19g Tampa, FL $ 150 Washingron, DC - $ 404 West Palm Beach, FL _- $ 176 _ _ __ _ Wichita, KS $ 178 - TOTAL ROUNDTRIPS: TOTAL TRAVEL EXPENSES TO AIRTRAN CITIES: 'TOTAL AMOUNT PLEDGED' TO AIRTRAN 711/03 - 06!30/04 Company Name: • Januar 17 2003 51 v , Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 17, 2003 The Board of Supervisors of Roanoke County, Virginia met this day at the History Museum and Historical Society of Western Virginia, Center in the Square, this being an adjourned meeting from January 2, 2003 for the purpose of attending the Greater Roanoke Valley Leadership Summit meeting. IN RE: CALL TO ORDER • Chairman McNamara called the meeting to order at 12:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Clerk to the Board OTHERS PRESENT: Elected officials and staff from the Cities of Covington, Roanoke, and Salem; Counties of Alleghany and Montgomery; Town of Vinton; Barry Duval, Roanoke Regional Airport Alliance Consultant; Ray Smoot, Virginia Tech; Beth Doughty, Roanoke Regional Alliance and Roanoke Regional Chamber of Commerce; Wayne Strickland, Roanoke Valley Allegheny Regional Commission; Kent Chrisman and John Bradshaw, Roanoke History • Museum; Jim Sears, Center in the Square; and Jay Turner, Roanoke Regional Airport Authority. ! 52 January 17, 2003 IN RE: WELCOME AND INTRODUCTIONS Mayor Ralph Smith, City of Roanoke, welcomed the participants and introductions were made. Mr. Jim Sears, Executive Director of Center in the Square, thanked the localities present for the continued support of Center in the Square. He stated that Center in the Square is an economic development organization which is achieving its mission through the arts. He emphasized its importance in improving the quality of life . in our region, attracting and retaining business, and providing facilities for educational opportunities. He noted that there are approximately 600,000 annual visitors to the facilities, of which approximately 300,000 are school children. Mr. Kent Chrisman, Executive Director of the History Museum and Historical Society, spoke regarding the O. Winston Link exhibit. He noted that the history museum, founded in 1957, has a perspective of regionalism and that their goal is preserving, promoting, and publishing the history of the region. The O. Winston Link exhibit is designed to capture the closing chapter of the industrial revolution and will eventually be housed in the Roanoke Passenger Station facility. It is anticipated that this facility, combined with Hotel Roanoke, will provide additional tourism opportunities for the region. The exhibit will contain the largest collection of O. Winston Link works in the world. Januar 17 2003 53 v , IN RE: DISCUSSION OF AGENDA ITEMS Mr. Barry Duval, Roanoke Regional Airport Alliance Consultant, noted five key factors for economic competitiveness: • Competitive workforce • Intellectual capacity to compete in a knowledge-based economy • Quality of life • Pro-business environment • Public/private partnerships • Connection of the region to the outside world (highways, rail, information highway, jet service) Mr. Duval reported that major airlines are struggling due to the after- effects of September 11, as well as their significant fixed costs. He indicated that low- fare carriers are succeeding in the current environment due to their lower fixed costs and operating expenses, as well as their focus on small to medium size markets. The trend throughout the United States is the formation of regional alliances, which are public private partnerships, to recruit low-fare carriers. Mr. Duval noted that the two airports in Virginia that have shown significant growth in the past year are Norfolk and Newport News. Norfolk is served by Southwest Airlines and Newport News is served by AirTran. The recruitment of low-fare carriers improves economic competitiveness and increases access to key hubs such as Atlanta and New York. There are two essential components to the trend of forming successful regional alliances: (1) A strong pledge of support from regional businesses. (2) An air service improvement fund, typically in the form of a public private partnership, to reduce operating costs for airlines, thereby ~ 54 Januar 17, 2003 Y allowing the air carrier to expand service in exchange for cost reductions. The formation of the alliance is critical in encouraging existing airlines to lower costs or expand services, or resulting in the recruitment of new carriers. Mr. Duval noted that Virginia Tech is the largest user of the Roanoke Regional Airport. Ray Smoot, Vice President of Administration and Treasurer of Virginia Tech, provided the following usage data for Virginia Tech's air travel in the past year to areas serviced by AirTran: 634 flights to Atlanta, 143 flights to New York, and 3,500 flights to other cities. This is approximately $1 million in air fare at the AirTran rate. This figure does not include individuals coming to Virginia Tech (recruiters, student travel, researchers, etc.). Mr. Smoot noted that the greatest negative he experiences in trying to market the Hotel Roanoke and Conference Center is air service. The two complaints regarding air service are that it is too expensive and relies on the use of commuter planes. Ms. Beth Doughty, President of the Roanoke Regional Chamber of Commerce, reported that in the annual survey conducted by the Chamber, air service has consistently ranked in the top three issues of concern for the past four years. For this reason, she sees promise in the ability to pull together the public private partnership in an effort to attract aloes-fare carrier. An additional advantage of the partnership is viewing a broad region, and the chamber has a network in place consisting of other • chambers that are facing similar issues which can be utilized to assess and mobilize a Januar 17 2003 55 y broad business coalition to ensure the project's success. Mr. Jay Turner, Vice-Chair of the Roanoke Regional Airport Authority, reported that the authority is using initiatives to try to encourage some of the existing carriers to return to jet service versus prop planes. Mr. Duval reported that based on research, AirTran is the best candidate for aloes-fare carrier to service this region. The Regional Alliance is implementing a travel pledge campaign to demonstrate the demand of the business community and their interest in supporting slow-fare carrier. The Regional Alliance will be asking . businesses to pledge a percentage of their air travel to AirTran. Some of the largest users of the airport in this region have already begun examining usage rates. The Roanoke Regional Chamber of Commerce will be assisting in the administration of the travel pledge campaign. IN RE: CLOSING COMMENTS Mr. Wayne Strickland advised that the next Mayor and Chairs meeting would be held on February 14. The next leadership summit meeting will be in April 2003. Mayor Don Davis, Town of Vinton, requested support for two legislative items that the Town has pending in the General Assembly: (1) A Charter Bill Amendment which would require that any employee running for elected office must S resign from their position. (2) Legislation which would modify the requirement for grant ~ 56 January 17, 2003 Mr. Ray Smoot advised that Virginia Tech will be hosting the next applications and allow Towns to use their own demographic information rather than the County's demographic data. leadership summit on April 11, 2003 at 12:00 noon at the Donaldson Brown Center. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 1:30 p.m. • • Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph P. McNamara Chairman -- - Dia Childers - Re: Correction ~ , From: <Stephanie_Moon@ci.roanoke.va.us> To: "Diane Childers" <DCHILDERS@co.roanoke.va.us> Date: 5/16/03 4:25PM Subject: Re: Correction Here it is. I hope it makes sense. I did not have time to proofread it for clarity. Mr. Duval introduced Beth Doughty, President, Roanoke Regional Chamber of Commerce, for additional comments. Ms. Doughty mentioned that the question of air service has consistently been in the top three issues of concern for Chamber of Commerce members and their ability to compete in the regional economy; and she foresees some promise with the public/private partnership to engage both the public and private sector in the effort to attract an air carrier. She advised that the Roanoke Regional Chamber of Commerce is part of the Western Virginia Business and Legislative Coalition which consists of 14 Chambers in Western Virginia; and she is optimistic that the Chamber has the tools and the network in place to assist the localities. Mr. Duval advised that a preliminary draft of a survey for low-fare air carrier service included profiling all domestic low-fare carriers in the United States based on the carrier's existing route, aircraft needs, type of plane flown, recent route expansions, apparent route development strategies and the type of carrier to serve Roanoke; and the results of the study indicated the following: "All factors considered, AirTran Airways is clearly the candidate best suited to provide low-fare service to Roanoke." He further advised that based on the results of the study, the Roanoke Regional Airport intends to move forward with an initiative to implement a travel pledge campaign from the business communities of all the local jurisdictions in the Roanoke Valley, which will be a critical component in demonstrating to AirTran Airways and any other airline that would like to utilize the results of the study. Mr. Duval stated that the numbers mentioned by Dr. Smoot relative to the frequency of flights are significant for airlines such as AirTran, and the travel pledge campaign form will ask businesses about their flying frequency to 36 different cities, and what percentage they would be willing to pledge to AirTran Airways in an effort to create a business environment; and the Airport Commission will work with the Chamber of Commerce to distribute the forms. He pointed out that the campaign for Fair Airfares already has raised nearly $1.2 million in travel pledges to help attract slow-fare air carrier to the Roanoke Regional Airport; the Roanoke Regional Airport Alliance intends to secure $2 million in pledges by September 2003 from businesses that use Roanoke Regional Airport; and the initial pledges were generated by targeting the largest users of the Roanoke Regional Airport. He explained that the campaign will be rolled out to businesses throughout the airport service area by mail and through a web site, ww.roanokefares.com, requesting businesses to pledge to allocate a portion of their annual business travel to AirTran; and the Roanoke Regional Page 1 ~b~~ ~ ~~ nn__ ;~~ ~ .. ~- u~S rPGE~i c !mss N4S~~~5 ~~a~~~5~'1e ne~1' s~e~? Diar ~ Childers Re: Correction - - _- _ __ __ _._ _ _ Page 2 ~ ~ ~ -~. Chamber of Commerce is coordinating the campaign with assistance from chambers in the Alleghany Highlands, Lexington-Rockbridge County, Martinsville-Henry County, and Montgomery County. In closing, Mr. Duval asked representatives of the Regional Leadership Summit to discuss the initiative with the constituents because it is critical to businesses in their respective communities to participate in the travel pledge program. Stephanie M. Moon Deputy City Clerk City Clerk's Office (540)853-2541 "Diane Childers" <DCHILDERS@co.roan To: <smoon@ci.roanoke.va.us> oke.va.us> cc: Subject: Correction 05/16/2003 12:00 PM Stephanie, I must not be fully awake today. I just realized that I sent you an incorrect number for our fax. The correct number is 772-2193. Sorry for any inconvenience. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540)772-2193 ~ ~ ~ ~ (~ C d p o "' Diane Childers -Written Statement to the Board on Sign Ordinance revision ~~ From: Mary Zirkle <maryzirkle@cox.net> To: <dchilders@co.roanoke.va.us> Date: 5/27/03 8:19AM Subject: Written Statement to the Board on Sign Ordinance revision Dear Ms. Childers, I am unable to attend the Board of Supervisors' meeting this evening in order to make a statement about the proposed sign ordinance revision that Ms. Scheid is presenting. Is there any way that the written statement below can be entered into the record for public comment on this issue? I did not get it in the mail soon enough to Mr. Altizer and noticed he doesn't have email at the County. I appreciate your advice on how I may be heard today. Sincerely, Mary A. Zirkle 747 Devonshire Drive Vinton VA 24179 Vinton Magisterial District Members of the Board of Supervisors, I encourage the Board to positively follow up on the Planning Commission's favorable recommendation to adopt the proposed revisions to the Sign Ordinance under consideration in today's meeting. This ordinance revision is a step in the right direction to enabling the goal, implementation strategies and objectives laid out in 1998 Community Plan that state: Goal: To preserve and manage the natural, historic and scenic resources of Roanoke County in a way that meets the needs of the present generation without compromising the ability of future generations to meet their own needs. Strategy: 18. Work with representatives of the billboard industry to optimize the location of billboards in Roanoke County. (Objectives A, K, L) Objectives: A. Require land use management policies that preserve the natural, scenic and historic environment while accommodating future growth and development. L. Encourage design that respects the natural environment and reflects the local environment. It is imperative that the Board take the necessary steps to help achieve the goals set out by the citizens. The Board is responsible to its constituents, not to the billboard industry. As a resident in the Vinton Magisterial district and a citizen of the County in general, I would like to challenge the Board to achieve the above goal by adopting the revised Sign Ordinance. I bring to your attention the following list of Virginia localities ranked in order of total tourist expenditures. Please note that 9 of the top 10 localities do not allow billboards. Municipalities in Virginia Ranked According to Total Tourist Expenditures (1997 -Latest figures available from Virginia Tourism Corporation) 1. Arlington County Page 1 5-a~--o ~9e~~i ~ I_.. .__ ......-..._. ...._.._._ _...... -___._._ ._..._.-..... _......__.- ._-_... ..._..._. ._._.. ______ _..._ ___._- ... _._ _____ _...... ____. __. .............. Diane Childers -Written Statement to the Board on Sign Ordinance revision Page 2 - Traveler spending of $1,861.33 million in 1997. Arlington County has a billboard ban. 2. Fairfax County - Traveler spending of $1,364.84 million in 1997. Fairfax County has a billboard ban. 3. Virginia Beach City - traveler spending of $641.41 million in 1997. Virginia Beach has a billboard ban. 4. Loudon County - traveler spending o9f $620.12 million in 1997. Loudon County has a billboard ban. 5. Richmond City - traveler spending of $380.98 million in 1997. Richmond City has a billboard ban. 6. Alexandria City - traveler spending of $371.07 million in 1997. Alexandria has a billboard ban. 7. Norfolk City - traveler spending of $366.69 million in 1997. 8. Henrico County - traveler spending of $330.1 million in 1997. Henrico County has a billboard ban. 9. Williamsburg City - traveler spending of $328.12 million in 1997. Williamsburg City has a billboard ban. 10. James City County - traveler spending of $223.42 million in 1997. James City County has a billboard ban. Virginia ranks 10th among the states in traveler spending. From http://www.scenicva.org/billboards.html I could get into a discussion of revenue generated by billboards in the Agricultural zoning district but the County does not keep separate records of billboard revenue. It is included in Business and Personal Property revenue. However, I can tell you that the amount of money for sign permits for the past 10 months was $3,329 for the whole County (Elizabeth J. Atkinson, Office of Management and Budget). Dividing that among billboards in Agriculturally-zoned areas would, I am sure, produce a negligible amount of revenue for the County. Please do not believe the government-subsidized billboard industry if it tells you that the County would lose significant tax revenue without billboards in Agriculturally-zoned areas. My point is there is a place for billboards. Agricultural lands and open spaces in Roanoke County are a more precious commodity for us as citizens and our local tourist industry than is the allowance of outdoor advertisement that benefits the billboard industry. Thank you, Mary A. Zirkle Diane Childers -Hidden Valley Youth Sports/ Cave Spring Rec. Foundation Page 1 From: Pete Haislip To: Board of Supervisors Date: 5/29/03 4:38PM Subject: Hidden Valley Youth Sports/ Cave Spring Rec. Foundation I am happy to report that the lighting agreement has been signed by all parties. This was the last condition that needed to be met prior to approving the agreement to allow the clubs to split. Consequently, I have signed the agreement and have notified the Clubs that they are now officially split and that we have sanctioned the Hidden Valley group. I appreciate your patience and support with this and feel that relations will improve (I hope) in south county, as a result of this. Pete Haislip Pete Haislip Roanoke County Parks, Recreation, and Tourism "Our Work Is Your Play" CC: Diane Childers; Elmer Hodge AGENDA ITEM NO. ~~ PUBLIC HEARING ~_ORDINANCE CITIZEN COMMENTS SUBJECT: ~~~,. _ ~- r~~~~,,t~~-~ ~7~ ~<f; ~-,~ _~<~ , ~, I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: I ~ v ~~ ~~- 1-I t~ / ~'~ ADDRESS: I~ PHONE: ~~ `~'t"> > `~ L. ~ ~ `~ ~ `~ GROUP/ORGANIZATION: AGENDA ITEM NO. PUBLIC HEARING ORDINANCE CITIZEN COMMENTS ,v,.: - '~' _,.-~a ~, ,.,~ SUBJECT: -~___~-~~~~ , ~ , ~ 3 , ~~ _S~ r ~_:~; would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: `~ ~,~ ~~~%'~ /~: ~~~~~ ,~~ i- ADDRESS: ~~~ ~' 7 //~'i ~'1-//-,,1,:_. ,~;~ j%„ ~___ ,~; ~~~t~ U'f~_ PHONE: S ~ `i - ~-~ `-f ~-' GROUP/ORGANIZATION: AGENDA ITEM NO. I) - ~~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS SUBJECT: ~ -II ~;~Cal1~ ~~~~~ncti.z~.~.-~~~- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~'~5~~'tJ I"1~ ADDRESS: ~ l ~' ~ ~t)~ ~ ~ ~Y, PHONE: ~~ ~~ - `7 / ~ ~ GROUP/ORGANIZATION: Diane Childers -Written Statement to the Board on Sign. Ordinance revision From: Mary Zirkle <maryzirkle@cox.net> To: <dchilders@co.roanoke.va.us> Date: 5/27/03 8:19AM Subject: Written Statement to the Board on Sign Ordinance revision Dear Ms. Childers, I am unable to attend the Board of Supervisors' meeting this evening in order to make a statement about the proposed sign ordinance revision that Ms. Scheid is presenting. Is there any way that the written statement below can be entered into the record for public comment on this issue? I did not get it in the mail soon enough to Mr. Altizer and noticed he doesn't have email at the County. I appreciate your advice on how I may be heard today. Sincerely, Mary A. Zirkle 747 Devonshire Drive Vinton VA 24179 Vinton Magisterial District Members of the Board of Supervisors, I encourage the Board to positively follow up on the Planning Commission's favorable recommendation to adopt the proposed revisions to the Sign Ordinance under consideration in today's meeting. This ordinance revision is a step in the right direction to enabling the goal, implementation strategies and objectives laid out in 1998 Community Plan that state: Goal: To preserve and manage the natural, historic and scenic resources of Roanoke County in a way that meets the needs of the present generation without compromising the ability of future generations to meet their own needs. Strategy: 18. Work with representatives of the billboard industry to optimize the location of billboards in Roanoke County. (Objectives A, K, L) Objectives: A. Require land use management policies that preserve the natural, scenic and historic environment while accommodating future growth and development. L. Encourage design that respects the natural environment and reflects the local environment. It is imperative that the Board take the necessary steps to help achieve the goals set out by the citizens. The Board is responsible to its constituents, not to the billboard industry. As a resident in the Vinton Magisterial district and a citizen of the County in general, I would like to challenge the Board to achieve the above goal by adopting the revised Sign Ordinance. I bring to your attention the following list of Virginia localities ranked in order of total tourist expenditures. Please note that 9 of the top 10 localities do not allow billboards. Municipalities in Virginia Ranked According to Total Tourist Expenditures (1997 -Latest figures available from Virginia Tourism Corporation) 1. Arlington County __ _... Diane Childers -Written Statement to the Board on Sign Ordinance revision Page 2 -Traveler spending of $1,861.33 million in 1997. Arlington County has a billboard ban. 2. Fairfax County - Traveler spending of $1,364.84 million in 1997. Fairfax County has a billboard ban. 3. Virginia Beach City - traveler spending of $641.41 million in 1997. Virginia Beach has a billboard ban. 4. Loudon County - traveler spending o9f $620.12 million in 1997. Loudon County has a billboard ban. 5. Richmond City - traveler spending of $380.98 million in 1997. Richmond City has a billboard ban. 6. Alexandria City - traveler spending of $371.07 million in 1997. Alexandria has a billboard ban. 7. Norfolk City - traveler spending of $366.69 million in 1997. 8. Henrico County - traveler spending of $330.1 million in 1997. Henrico County has a billboard ban. 9. Williamsburg City - traveler spending of $328.12 million in 1997. Williamsburg City has a billboard ban. 10. James City County - traveler spending of $223.42 million in 1997. James City County has a billboard ban. Virginia ranks 10th among the states in traveler spending. From http://www.scenicva.org/billboards.html I could get into a discussion of revenue generated by billboards in the Agricultural zoning district but the County does not keep separate records of billboard revenue. It is included in Business and Personal Property revenue. However, I can tell you that the amount of money for sign permits for the past 10 months was $3,329 for the whole County (Elizabeth J. Atkinson, Office of Management and Budget). Dividing that among billboards in Agriculturally-zoned areas would, I am sure, produce a negligible amount of revenue for the County. Please do not believe the government-subsidized billboard industry if it tells you that the County would lose significant tax revenue without billboards in Agriculturally-zoned areas. My point is there is a place for billboards. Agricultural lands and open spaces in Roanoke County are a more precious commodity for us as citizens and our local tourist industry than is the allowance of outdoor advertisement that benefits the billboard industry. Thank you, Mary A. Zirkle ... ,.~. =~ AGENDA ITEM NO. ~ `~~ .. PUBLIC HEARING ORDINANCE ,~~ SUBJECT: ~ ~ <_'ua.~ ~~.. ~ ~ .. -, _.- CITIZEN COMMENTS .~~ ~ j . ~~k ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, 1 WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: I~~; ""s, :~`~~ ~ ~~`l` ~ , ~~ ADDRESS: " ~°~ ~` ~ ~ _:~ ;. . _. f PHONE: y GROUP/ORGANIZATION: ~,: AGENDA IT NO. PUBLIC HEARING -ORDINANCE •. CITIZEN COMMENTS SUBJECT: ~vk1~~~Cs ~~~~~~n~ ~ ~v ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given three (3) minutes to comment, whether speaking as an individual or representative. The Chairman will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. ^ Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK TO THE BOARD NAME: ~~ ICS- ~1~. ~=~ ADDRESS : yQS(~, ~ ~ ~ r ~ ~,- CCs 9,1~ ~~ I~~. ~~~I~.~a ~.~5 PHONE: ~~~- ~R~`f GROUP/ORGANIZATION: ~~C~-~;~,~ ~~~ ~T AI! C;ED /, VOTING SOI UTIONS BUDGETARY COST PROPOSAL FOR ROANOKE COUNTY, VIRGINIA CONFIDENTIAL Registered Voters: 59,000 Precincts: 32 Absentee Precincts: 1 *236 Touch Screen Voting Stations $2,995. $706,820. 15" Full Color Display with ZOOM capability, Battery Backup, Power Management, Hard Disk Drive, ADA voting capability, Self-contained Voting Booth/Transport Case and Wireless Functionality 1 WINware Application Software Set $50,000. $50,000. Includes: Voting Station Software, Accumulation, Central Tally Reports, and Auditing Features 192 Smart Cards $2.25 $384. Based on six (6) cards per precincts 45 Audio Head Sets $6.50 $292.50 Visually Impaired Accessibility Absentee System (optional) 1 This includes the following: $10,000. $10,000. Scanner - Ballot on Demand Printer Installation, Implementation, Training $25,000. $25,000. Delivery and Insurance $5,800.00 $5,800.00 Pricing rali~i ~~s of (1>,' ;?(1O ~. an~i ~uhjcct t~~ chon~~r ~~ ith n~~licc. Proposal Notes: * This number is based on 1 machine per 250 registered voters (therefore voters are not subject to lines at peek voting period). Annual Software License renewal is currently 18% of the application software purchase price (9000.00/yr.) after initial one year warranty when product is purchased. Extended Warranty Agreement on WINvote ballot stations is currently $65/Unit/Year (15,340.00/yr) after initial one year warranty when product is purchased. AVS recommends one (1) Host Computer System with the following config.: Intel Pentium 4 processor up to 1.8 GHz 2GB RDRAM, USB Drive Government Capital Corporation CORPORATE OFFICE 345 Miron Drive Southlake, Texas 76092 Phone (817) 421-5400 (800) 883-1199 Sales Fax (817) 488-8477 Tuesday, May 27, 2003 Kimberlee Shoup Yeahl Advanced Voting Solutions Via email : dhenson@co.roanoke.va.us Dear Ms. Shoup Yeahl: Thank you for the opportunity to present proposed financing for Roanoke County. I understand your prospect is considering the acquisition of an Election Proccessing System from Advanced Voting Solutions and is interested in utilizing lease/purchase financing. I am submitting for you and your prospects review the following proposed financing structures. LESSOR: LESSEE: FINANCING STRUCTURE: APPROX. FINANCED AMOUIr'T ANNUAL TER~'vf: (advance mode) INTEREST RATE: PAYMENT AMOUNT: 1ST PAYMENT DUE: ANNUAL TERM: (arrears mode) INTEREST RATE: PAYMENT AMOUNT: I ST PAYMENT DUE: Government Capital Corporation. Roanoke County, VA Tax Exempt Lease/Purchase W/ S 1.00 Purchase S666,296.50 3 Annual Pmts 5 Annual Pmts 7 Annual Pmts 4.49% 4.695% 4.99% S231,932.69/yr $ 145,759.07/yr $ 109,636.64/yr at signing, annually thereafter 3 Annual Pmts 5 Annual Pmts 7 Annual Pmts 4.49% 4.695% 4.99% 5242,358.06/yr $ 152,602.46/yr $ 115,107.~1/yr June, 2004, annually thereafter *The Effective Interest Rate considers the total cost of borrowing including all associated fees and includes the positive effect of any interest earnings during the installation period. The above proposal is subject to audit analysis, and reflects current market conditions. If closing occurs more than 30 days from proposal issue date, we reserve the right to index to the then current market. Our finance programs are extremely flexible and listing all possible options would take many pages. Our goal is total customer satisfaction. If you have any questions regarding other payment terms, frequencies or conditions, please call me at (800) 883-1199 x16. With Best Regards, 7~evin 1~. Lerner Vice President, Public Finance MPT LEASE FUND The "Budget Stretcher" That Allows Essential Equipment Ownership Vo~ 217 ~Sm~ 2 '~~-# 1E ~ ~~" ~ ~ ~ ~' ~. EAR ~ ~„~ ~`~ ~~ from Government Capital ; , public Safety Equipment Corporation represents a fast, flexible and easy method for governmen- : • Modular Buildings tal entities to access funds for acquisition of all types of equipment and ~ . Computer Hardware/Software : personal property. : • Energy Management • Emergency Vehicles : As Budgets become tighter, more state and local governments are : • Water Meters/Reading Systems searching for ways to stretch available funds for essential equipment. ; • Communications Equipment ; The Texas Municipal Lease Fund has become the solution that many : • Buses and Transportation governments are seeking. This program represents a simple, efficient, ; , , , , , , , , , , , , , , , , , , , , , , , , , , , ,, , ; cost-effective way to procure required equipment while maintaining budget control. ........................................ ^ HIGHLIGHTS Property: All Type New and Used Personal Property . Terms: One (1) t0 Ten ('I O) Years (depending on equipment) ^ ^ Interest Rates: Competitive, Low ,Tax- Exempt Rates ^ Frequency: Monthly, Quarterly, Semi-Annual, or Annual ^ . Finance Amount: $25,000 Minimum ^ Average Close Time: Two (2) to Three (3) Weeks ^ ADDITIONAL FEATURES . Lower Interest Rates: Specifically for Tax Exempt Issuers ^ Reduced Issuance Cost: Eliminates Trustee and Official Statement ^ Simplified Procedure: Reduces Legal Fees ^ Prepayment Options: Flexible and Available at Each Payment ^ ^ ........................................ With vast experience in the investment banking and public finance industry, the staff at Government Capital Corporation specializes in providing financing for cities, counties, school districts, Tribal Governments and their political subdivisions, colleges and universi- ties. With over 2,000 clients in the public sector GCC, has gained the experience required to consistently provide cost effective, timely closings in a professional manner. Whether its supplementing capital improvements not covered by your Bond Package or shorter term financing for badly needed up- grades to your water meters, office equipment or computer system, Government Capital Corporation wants to be your Public Fi- nance Partner. For additional inFormation or {or article reprints contact: ,La~..~o~.o~ KEVIN D. LERNER, GOVERNMENT CAPITAL CORPORATION L~~,j~:",1~" ~~: 345 Miron Drive, Southlake, TX 76092, Phone 800-883-1199 ,Fax 817-488-8477, Klerner@governmentcapital.com ~ '.1. "t ~T ALA ~NCED /' VOPINC SOl l1TIONS B UDGETAR Y COST PROPOSAL FOR ROANOKE COUNTY, VIRGINIA CONFIDENTIAL Registered Voters: 59,000 Precincts: 32 Absentee Precincts: 1 *118 Touch Screen Voting Stations $2,995. $353,410. 15" Full Color Display with ZOOM capability, Battery Backup, Power Management, Hard Disk Drive, ADA voting capability, Self-contained Voting Booth/Transport Case and Wireless Functionality 1 WlNware Application Software Set $50,000. $50,000. Includes: Voting Station Software, Accumulation, Central Tally Reports, and Auditing Features 192 Smart Cards $2.25 $384. Based on six (6) cards per precincts 45 Audio Head Sets $6.50 $292.50 Visually Impaired Accessibility Absentee System (optional) 1 This includes the following: $10,000. $10,000. - Scanner - Ballot on Demand Printer Installation, Implementation, Training $25,000. $25,000. Delivery and Insurance $3,500.00 $3,500.00 I'ririn~ ~~o1i11 a~ ul~O~.~.~?O(1_,. ,uu1 ~uhjccl X11 chan~~r ~~ilh n)T~icc. Proposal Notes: * This number is based on 1 machine per 500 registered voters. AVS recommends one machine per 250 registered voters Annual Software License renewal is currently 18% of the application software purchase price (9000.00/yr.) after initial one year warranty when product is purchased. Extended Warranty Agreement on WINvote ballot stations is currently $65/Unit/Year (7,670.00/yr) after initial one year warranty when product is purchased. AVS recommends one (1) Host Computer System with the following config.: Intel Pentium 4 processor up to 1.8 GHz 2GB RDRAM, USB Drive Government Capital Corporation CORPORATE OFFICE 345 Miron Drive Southlake, Texas 76092 Phone (817) 421-5400 (800) 883-1199 Sales Fax (817) 488-8477 Tuesday, May 27, 2003 Kimberlee Shoup Yeahl Advanced Voting Solutions Via email : dhenson@co.roanoke.va.us Dear Ms. Shoup Yeahl: Thank you for the opportunity to present proposed financing for Roanoke County. I understand your prospect is considering the acquisition of an Election Proccessing System from Advanced Voting Solutions and is interested in utilizing leaseipurchase financing. I am submitting for you and your prospects review the following proposed financing structures. LESSOR: LESSEE: FINANCING STRUCTURE: APPROX. FINANCED AMOUNT: ANNUAL TERM: (advance mode) INTEREST RATE: PAYMENT AMOUNT: 1ST PAYMENT DL'E: ANNUAL TERM: (arrears mode) INTEREST RATE: PAYMENT AMOLTIT: 1ST PAYMENT DL'E: Government Capital Corporation. Roanoke County, VA Tax Exempt Lease/Purchase W/ $1.00 Purchase $310, 586.50 3 Annual Pmts 5 Annual Pmts 7 Annual Pmts 4.695% 4.895% 5.125% $108,313.50/yr $ 68,191.58/yr $ 51,290.28/yr at signing, annually thereafter 3 Annual Pmts 5 Annual Pmts 7 Annual Pmts 4.695% 4.695% 5.125% $113,398.81/yr $ 71,529.56/yr $ 53,918.91/yr June, 2004, annually thereafter *The Effective Interest Rate considers the total cost of borrowing including all associated fees and includes the positive effect of any interest earnings during the installation period. The above proposal is subject to audit analysis, and reflects current market conditions. If closing occurs more than 30 days from proposal issue date, we reserve the right to index to the then current market. Our finance programs are extremely flexible and listing all possible options would take many pages. Our goal is total customer satisfaction. If you have any questions regarding other payment terms, frequencies or conditions, please call me at (800) 883-1199 x16. With Best Regards, Sevin 1~. Lerner Vice President, Public Finance ., MPT LEASE FUND The "Budget Stretcher" That Allows Essential Equipment Ownership vG...~. 20~ ~c.....~. z ~"~-# ~ ~ ~.7t' ~ IV! ~ F''1` ~~AS ~= ~' 1 P~~ C;~ from Government Capital : , public Safety Equipment Corporation represents a fast, flexible and easy method for governmen- :. Modular Buildings tal entities to access funds for acquisition of all types of equipment and ; . Computer Hardware/Software : personal property. : • Energy Management • Emergency Vehicles ; As Budgets become tighter, more state and local governments are : • Water Meters/Reading Systems searching for ways to stretch available funds for essential equipment. ; • Communications Equipment ; The Texas Municipal Lease Fund has become the solution that many : • Buses and Transportation governments are seeking. This program represents a simple, efficient, ; , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ; cost-effective way to procure required equipment while maintaining budget control. ........................................ ^ HIGHLIGHTS Property: All Type New and Used Personal Property . Terms: One (1) t0 Ten (10) Years (depending on equipment) ^ Interest Rates: Competitive, Low ,Tax- Exempt Rates ^ Frequency: Monthly, Quarterly, Semi-Annual, or Annual ^ ^ Finance Amount: $25,000 Minimum ^ Average Close Time: Two (2) to Three (3) Weeks ^ ADDITIONAL FEATURES , . Lower Interest Rates: Specifically for Tax Exempt Issuers ^ Reduced Issuance Cost: Eliminates Trustee and Official Statement ^ Simplified Procedure: Reduces Legal Fees . Prepayment Options: Flexible and Available at Each Payment ^ ^ ........................................ With vast experience in the investment banking and public finance industry, the staff at Government Capital Corporation specializes in providing financing for cities, counties, school districts, Tribal Governments and their political subdivisions, colleges and universi- ties. With over 2,000 clients in the public sector GCC, has gained the experience required to consistently provide cost effective, timely closings in a professional manner. Whether its supplementing capital improvements not covered by your Bond Package or shorter term financing for badly needed up- grades to your water meters, office equipment or computer system, Government Capital Corporation wants to be your Public Fi- nance Partner. For additional information or for article reprints contact: ..~~~.r~o.~a~ KEVIN D. LERNER, GOVERNMENTCAPITALCORPORATION ~: ~~.",.' ice 345 Miron Drive, Southldke, TX 76092, Phone 800-883-1199 , Fdx 817-488-8477, Klerner@governmentcdpital.com ' ~. , YOUR CORPORATE LETTERHEAD Date Roanoke Regional Airport Alliance 212 S. Jefferson Street Roanoke, VA 24011-1702 Dear Representatives of the Roanoke Regional Airport Alliance: (Insert Company Name) is pleased to join the The Sky zs the Limit, A Campaign for Fair Airfares to secure aloes-fare carrier to serve the Roanoke region. We pledge the following amount as a formal representation of our company's support for the success of a low-fare carrier serving Roanoke Regional Airport. AirTran Airways Total Pledge Amount: (Dollar Amount) We understand that this pledge will not go into effect until AirTran Airways establishes service at Roanoke Regional Airport. It demonstrates the interest in and commitment of our firm to a low-fare air carrier with a record of safety, competitive pricing, and modern, full- size equipment. This pledge is contingent on competitive pricing and service availability. Sincerely, (Name) (Title) PLEDGE WORKSHEET estination City Expected Number of Roundtrips Quly 1, 2003-June 30, 2004) B Estimated Typical Roundtrip AirTran Coach Fare Expe ced Total Expenses to Each City D Percena ge Pledged to AirTran 50% Recommended D x C Total Amount to Pledge to AirTran Direct Flights to: Atlanta, GA $ 17$ New York City, NY (LaGuazdia) $ 158 Flights Via Connections to: Akron/Canton, OH $ 256 Baltimore/Washington, MD (BWI) $ 404 Bloomington/Normal, IN $ 26$ Boston, MA $ 19$ Buffalo, NY _ _ $ 140 ---- Chicago, IL(Midway) $ 180 Dallas/Ft. Worth, TX $ 22$ Dayton, OH $ 21$ Denver, CO ~ $ 178 Flint, MI $ 247 Ft. Lauderdale, FL $ 171 Ft. Myers, FL $ 178 Grand Bahamas Island $ 27$ Greensboro, NC $ 342 Gulfport/Biloxi, MS $ 19$ Hilton Head, HI $ 17g Houston, TX $ 248 Jacksonville, FL $ 12g Kansas City, MO $ 17$ Las Vegas, NV $ 2$g Los Angeles, CA $ 312 Memphis, TN $ 17$ Miami, FL $ 218 Milwaukee, WI $ 178 Minneapolis/St. Paul, MN $ 246 Moline/Quad Cities $ 278 Myrtle Beach, FL $ 152 New Orleans, LA $ 198 Newark, NJ $ 262 Orlando, FL $ 128 Pensacola, FL $ 218 Philadelphia, PA $ 411 Pittsburgh, PA _ $ 160 Raleigh/Durham, NC $ 357 Rochester, NY $ 21 g Savannah, GA $ 158 Tallahassee, FL $ I~g Tampa, FL $ 150 Washington, DC $ 401r West Palm Beach, FL $ 176 Wichita, KS $ 178 TOTAL ROLTNDTRIPSs TOTAL TRAY Ei. EXPENSES TO AIRTRAN CITIES: TOTAL AMOUNT PLEDGED TO AIRTRAN 7/1/03'- 06/30/04 Company Name: THE SKY IS THE LIMIT A CAMPAIGN F O R FAIR AIRFARES PLEDGE FORM Please send this form with your pledge letter and pledge worksheet. Thank you for joining in the campaign to attract AirTran to Roanoke Regional Airport. Company Name: Contact Person: Company Address Estimated Total Roundtrips to AirTran Destination Cities for Period of July 1, 2003 -June 30, 2004: Estimated Total Travel Budget to AirTran Destination Cities for Period of July 1, 2003 -June 30, 2004: Total Amount of Travel Budget Organization Would Pledge to AirTran for July 1, 2003 -June 30, 2004: Please send your completed pledge form, pledge worksheet, and pledge letter to: ROANOKE REGIONAL AIRPORT ALLIANCE 212 S. Jefferson Street Roanoke, VA 24011-1702 Phone: (540) 983-0700 ext. 222 Fax: (540) 983-0723 www. roanokefares.com