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HomeMy WebLinkAbout6/10/2003 - RegularWorking Document - Subject to Revision Roanoke County Board of Supervisors Agenda June 10, 2003 Good afternoon and welcome to our meeting for May 13, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:02 p.m. 2. Invocation: Reverend Bill Booth Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Mahoney added a closed meeting pursuant to Code of Virginia Section 2.2- 3711 A (3) discussion regarding the disposition of the County's interest in certain publicly held real estate, Well Lot, Block 31, Section 8, North Lakes. Mr. Hodge added Item I-7 to the consent agenda, request to accept Matisse Lane into the State Secondary System. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Introduction of Ms. Miki Sawada, intern from Japan who is participating in the International Internship Program -Professional Exchange Program. (Elmer Hodge, County Administrator) Mr. Hodge introduced Ms. Sawada and presented her with a County lapel pin. 2. Resolution of congratulations to paramedic/firefighter William Chrimes for receiving the following national awards: Forestry Heroism Award and Firefighter Gold Medal R-061003-1 RCF motion to adopt resolution URC 3. Certificate of recognition to Betsy Graves, Hidden Valley Middle School, for receiving the Virginia PTA Reflections Award for Literature Certificate presented to Ms. Graves D. BRIEFINGS 1. Briefing by County Attorney on legislative trip to Washington, D.C. (Paul Mahoney, County Attorney) Briefing by Mr. Mahoney E. NEW BUSINESS 1. Request to approve memorandum of understanding and agreement between Roanoke County Schools and Parks, Recreation and Tourism to provide after school childcare programs in elementary schools. (Debbie Pitts, Assistant Director of Recreation) A-061003-2 HOM motion to approve staff recommendation (approve memorandum of understanding) URC F. FIRST READING OF ORDINANCES 1. First reading of an ordinance declaring three parcels of real estate to be surplus and donating same to Habitat for Humanity, namely property located at 5541 Stearnes Avenue, Cave Spring Magisterial District. (Gary Robertson, Utility Director) HOM motion to approve 1St reading 2"d reading and public hearing - 6124/03 URC 2. First reading of an ordinance to authorize conveyance of a 0.118 acre parcel of land to the Commonwealth of Virginia in connection with improvements to 2 Hardy Road for the Vinton Business Center, Vinton Magisterial District. (Paul Mahoney, County Attorney) MWA motion to approve 15t reading 2"a reading - 6/24103 URC G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the quitclaim and release of an existing 20 ft. waterline easement within the proposed right-of-way of Matisse Lane (Plat Book 19, Page 122), Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 0-061003-3 HOM motion to adopt ordinance URC 2. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul Mahoney, County Attorney) 0-061003-4 HOM motion to adopt ordinance URC H. APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) 2. Commission for Senior and Challenged Citizens (Appointed by District) 3. Parks, Recreation and Tourism Advisory Commission (Appointed by District) RCF nominated Deborah George, Hollins District, to serve an additional three- yearterm which will expire on June 30, 2006. JPM nominated Paul Bailey, Windsor Hill$ District, to serve an additional three- yearterm which will expire on June 30, 2006. 4. Roanoke Valley-Alleghany Regional Commission JPM nominated J. Lee Osborne to serve an additional three-year term which will expire on June 30, 2006. 3 5. Roanoke Valley Convention and Visitors Bureau Board of Directors It was the consensus of the Board to reappoint Elmer C. Hodge to an additional three-year term which will expire on June 30, 2006. 6. Virginia Western Community College Board CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-061003-5 JPM motion to adopt consent resolution URC 1. Approval of minutes -May 27, 2003 2. Confirmation of committee appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board A-061003-5.a 3. Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund A-061003-5.b 4. Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services A-061003-5.c 5. Request to accept donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc., Vinton Magisterial District A-061003-5.d 6. Designation of voting delegate to the National Association of Counties Conference July 11 -15, 2003 A-061003-5.e 4 7. Request to accept Matisse Lane into the State Secondary System, Cave Spring Magisterial District R-061003-5.f J. REQUESTS FOR WORK SESSIONS None K. REQUESTS FOR PUBLIC HEARINGS None L. CITIZENS' COMMENTS AND COMMUNICATIONS None M. REPORTS HOM motion to receive and file the following reports U RC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Clean Valley Council 6. Update on the status of Phase 2 School capital request N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora: (1) He congratulated the recent Roanoke County high school graduates. Supervisor Church: (1) He stated that he has received a letter from Mr. Beamer regarding the Dantzler farm. He indicated that "enough is enough" and that he will be pushing for a resolution to this matter. He noted that he has visited the site, and he requested a meeting with Mr. Mahoney to determine what can be done regarding this situation. 5 Supervisor McNamara: (1) He stated that the County recently received an award from Perdue Pharma as part of a child intervention program to improve outcomes and steer children away from drug and underage alcohol abuse and usage. He indicated that he and Supervisor Flora attended the ceremony and accepted the Courage to Care award on behalf of the Board. The award was based on funding decisions made by the Board, as well as the decision to allow the Police Department to focus their time and efforts on addressing this problem. Supervisor McNamara stated that this award shows that Roanoke County cares about its youth. O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (3) discussion regarding the disposition of the County's interest in certain publicly held real estate, Well Lot, Block 31, Section 8, North Lakes. JPM moved to go into closed meeting following work sessions at 4:09 p.m. P. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION - 4:30 p.m. A reception will be held on the fourth floor of the Administration Center following the awards ceremony. Awards were presented to the following Hall of Fame recipients: Alma Bailey, Individual Award Inductee; Ted Susac, Jesse Williams, Bob Collins, Walt Woods, Tony Clifford, Jack Russell, Bob Smith, John Kleven and Greeley Wyatt for the Deck and Log Cabin Projects at Camp Roanoke. Q. WORK SESSIONS (4th Floor Conference Room) - 5:00 p.m. 1. Presentation from Northrop-Grumman for construction of a new public safety center under the Public Private Education Facilities Infrastructure Act of 2002 (PPEA}. (Dan O'Donnell, Assistant County Administrator) Time: 5:03 p.m. until 6:17 p.m. There was a consensus of the Board to continue moving forward with this process. This item is to be brought to the Board at the June 24 meeting for approval to continue. 2. Work session to discuss proposed amendments to Roanoke County Zoning Ordinance Section 30-93 Signs. (Janet Scheid, Chief Planner; David Holladay, Planner) Time: 6:27 p.m. until 7:28 p.m. There was a consensus of the Board to send this matter back to the Planning Commission to resolve the remaining issues with the sign industry. 6 3. Work session to discuss the status of the following economic development projects: (Doug Chittum, Director of Economic Development): a. Ongoing infrastructure improvements to the Roanoke County Center for Research & Technology Time: 7:38 p.m. until 8:09 p.m. Doug Chittum outlined the improvements that have been made to GlenMary Drive and presented proposed signage designs. He indicated that a work session will be scheduled in the next several months to update the Board on the long-range plans at CRT. b. Intersection improvements at Indian Grave Road and Route 220 Time: 8:09 p.m. until 8:10 p.m. Arnold Covey reported that on April 15, the Board authorized the County to enter into a contract with Allegheny Construction to build the 4-way intersection at Indian Grave Road subject to conditions. On April 22, the Board approved a resolution amending the Six-Year Secondary Construction Plan funds for the Buck Mountain Road project to the Indian Grave Road project. As of May 16, staff had obtained all necessary rights-of-way, easements and contributions necessary to move forward with the construction. Allegheny Construction has executed the contract and posted the necessary bonds with Roanoke County. The length of the contract is 240 days. Mr. Covey indicated the pre-construction meeting was held today (June 10), and construction is ready to begin. c. Sims Automotive (Land Rover) development project in the Clearbrook overlay area Time: 8:10 p.m. until 8:14 p.m. Doug Chittum reported that the project is growing in scope and now consists of five dealerships and a service center. As the project scope continued to increase, the drainage needed to be connected to the federal government drainage system on the parkway. Staff has worked through the easement issues regarding drainage, and construction is ready to proceed when the weather improves. The site will consist of four 5,000 square foot buildings for the following dealerships: Mercedes, Volvo, Land Rover, and Jaguar. The fifth site is still being negotiated. 7 d. Other miscellaneous projects Time: 8:14 p.m. until 8:15 p.m. Doug Chittum reported that Fink's has completed their site plan, Economic Development has performed an expedited approval, and the site plan has been reviewed by the Community Development Department and returned to Fink's. At present, the project is waiting for VDOT to submit their comments. The closing was scheduled for Friday but had to be postponed pending receipt of the information from VDOT. R. CERTIFICATION RESOLUTION Closed meeting held from 8:15 p.m. until 8:20 p.m. R-061003-6 JPM motion to adopt resolution URC S. ADJOURNMENT Adjourn to Monday, June 23, 2003 at 12:00 p.m., School Board Meeting Room, to attend School Construction Committee Meeting. JPM adjourned the meeting at 8:20 p.m. until Monday, June 23, 2003 at 12:00 p.m., School Board Meeting Room, to attend the School Construction Committee Meeting. 8 Roanoke Coun#y Board of Supervisors Agenda June 10, 2003 Good afternoon and welcome to our meeting for May 13, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Bill Booth Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Introduction of Ms. Miki Sawada, intern from Japan who is participating in the International Internship Program -Professional Exchange Program. (Elmer Hodge, County Administrator) 2. Resolution of congratulations to paramediclfirefighter William Chrimes for receiving the following national awards: Forestry Heroism Award and Firefighter Gold Medal 3. Certificate of recognition to Betsy Graves, Hidden Valley Middle School, for receiving the Virginia PTA Reflections Award for Literature ACTION NO. ITEM NO. (' - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Introduction of Ms. Miki Sawada, Intern from Japan SUBMITTED BY: Elmer Hodge ~/1 County Administrator SUMMARY OF INFORMATION: We are pleased to introduce to you Ms. Miki Sawada, an intern from Japan who comes to us courtesy of a professional and cultural exchange program operated by International Internship Programs, a private organization which has placed over 10,000 interns in 50 different countries around the world. Miki is a 1998 graduate of Chuo University in Tokyo, where she received a B.A. in Law, specializing in International Law and Business. For the past five years, Miki has worked for a research institute in Tokyo, focusing on international and domestic economic development. Miki's education, experience, and fresh perspective make her a great fit for Roanoke County. She will be with us over a period of six months, and we look forward to having her work with our Economic Development Team and IT Department. Additionally, we hope to afford Miki the opportunity to visit with other local governments, organizations, and companies operating in the Roanoke Valley. We are glad to have Miki here, and I am sure we will learn a lot from her, as we hope she will from us. C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION 061003-1 OF CONGRATULATIONS TO WILLIAM R. CHRIMES, PARAMEDIC AND FIREFIGHTER FOR RECEIVING THE 2003 VETERANS OF FOREIGN WARS' FIREFIGHTER GOLD MEDAL AWARD AND THE 2003 STIHL NATIONAL FORESTRY HEROISM AWARD WHEREAS, William R. Chrimes was employed by the Roanoke County Sheriff's Office on March 22, 1999, as a paramedic and transferred to the Fire & Rescue Department as a firefighter and paramedic on January 2, 2001; and WHEREAS, Mr. Chrimes used vacation days during the 2002 summer to participate in a Virginia Department of Forestry program and was sent to Happy Camp, California to work with firefighters managing wildfires in Klamath National Forest; and WHEREAS, Mr. Chrimes demonstrated extraordinary courage when he helped to rescue two firefighters after their fire engine plunged more than 1,200 feet over an embankment; and WHEREAS, Mr. Chrimes is the recipient of two national awards honoring him for his brave, courageous and selfless actions while serving with the Virginia Forestry Department; and WHEREAS, on March 12, 2003, Mr. Chrimes was awarded the Veterans of Foreign War's Firefighter Gold Medal Award for his heroic actions in saving the lives of the firefighters; and WHEREAS, on May 28, 2003, Mr. Chrimes was awarded the Stihl National Forestry Heroism Award, given each year to an individual who works 1 I with or devotes a significant portion of their time to the forestry industry and who exhibits acts of bravery and valor. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to WILLIAM R. CHRIMES for receiving the Veterans of Foreign Wars' Firefighter Gold Medal Award and the Stihl National Forestry Award; and FURTHER, the Board expresses their appreciation to Mr. Chrimes for his unselfish actions in assisting his fellow firefighters and for his outstanding service to the citizens of the County of Roanoke. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors Cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources Rick Burch, Chief, Fire & Rescue 2 ACTION NO. ITEM NO. C-c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Resolution of congratulations to paramedic/firefighter William Chrimes for receiving the following national awards: Forestry Heroism Award and Firefighter Gold Medal APPROVED BY: Elmer C. Hodge ~~k County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: William Chrimes has been an employee with the County since March 1999. Paramedic/Firefighter Chrimes has received two awards from separate organizations recently honoring him for his brave, courageous and selfless behavior while serving with the Virginia Forestry Department. In the summer 2002, paramedic/firefighter Chrimes requested vacation time to travel west and fight the fires that were raging in Utah, Colorado and California. In late July he arrived in Utah, near the Colorado border, where he worked with his team to control the wildfires. After four days he was sent to Happy Camp, California. It was here where he would face an unforgettable time in his life. Early one morning there was a report of an accident involving a fire engine driving off the road. Billy immediately new this was serious as all the roads around were dirt and extremely narrow. If an engine went off the road it probably meant tumbling down a steep embankment. As a paramedic, Billy offered his services and rushed to the scene. After climbing the brutal terrain he came to the scene and found three firefighters who were dead. He then came to two survivors who needed his care. Reports indicate that Billy acted unselfishly and heroically to save the lives of others. His quick thinking and courageous efforts are being contributed to the survival of a fellow firefighter. C-~ The 2003 Veterans of Foreign Wars' Community Service and Legislative Conference was held March 9-12, 2003 in Washington, D.C. Paramedic/Firefighter Chrimes was awarded the Firefighter Gold Medal Award for "his heroic actions in saving trapped firefighters battling the blazes in the West". On May 28, 2003, paramedic/firefighter Chrimes was also awarded the Stihl National Forestry Heroism Award which is given each year to an individual who works with or devotes a significant portion of their time to the forestry industry and who exhibits acts of bravery and valor. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION OF CONGRATULATIONS TO WILLIAM R. CHRIMES, PARAMEDIC AND FIREFIGHTER FOR RECEIVING THE 2003 VETERANS OF FOREIGN WARS' FIREFIGHTER GOLD MEDAL AWARD AND THE 2003 STIHL NATIONAL FORESTRY HEROISM AWARD WHEREAS, William R. Chrimes was employed by the Roanoke County Sheriff's Office on March 22, 1999, as a paramedic and transferred to the Fire & Rescue Department as a firefighter and paramedic on January 2, 2001; and WHEREAS, Mr. Chrimes used vacation days during the 2002 summer to participate in a Virginia Department of Forestry program and was sent to Happy Camp, California to work with firefighters managing wildfires in Klamath National Forest; and WHEREAS, Mr. Chrimes demonstrated extraordinary courage when he helped to rescue two firefighters after their fire engine plunged more than 1,200 feet over an embankment; and WHEREAS, Mr. Chrimes is the recipient of two national awards honoring him for his brave, courageous and selfless actions while serving with the Virginia Forestry Department; and WHEREAS, on March 12, 2003, Mr. Chrimes was awarded the Veterans of Foreign War's Firefighter Gold Medal Award for his heroic actions in saving the lives of the firefighters; and WHEREAS, on May 28, 2003, Mr. Chrimes was awarded the Stihl National Forestry Heroism Award, given each year to an individual who works C'-~ with or devotes a significant portion of their time to the forestry industry and who exhibits acts of bravery and valor. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby .extend its sincere congratulations to WILLIAM R. CHRIMES for receiving the Veterans of Foreign Wars' Firefighter Gold Medal Award and the Stihl National Forestry Award; and FURTHER, the Board expresses their appreciation to Mr. Chrimes for his unselfish actions in assisting his fellow firefighters and for his outstanding service to the citizens of the County of Roanoke. ~~ ~ ACTION NO. ITEM NO. c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Certificate of recognition to Betsy Graves, Hidden Valley Middle School, for receiving the Virginia PTA Reflections Award for Literature APPROVED BY: Elmer C. Hodge C~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Betsy Graves received the Virginia PTA Reflections Award for her outstanding interpretation of literature in an original story titled "Signs of Courage in Big Stone Gap, 9968". The Reflections program is an arts recognition and achievement program where students submit original works in the fields of literature, musical composition, photography, and visual arts based on apre-selected theme. Ms. Graves and members of her family will be present to accept the certificate of recognition. Also present will be Dr. B. J. Brewer, Principal; and Wendy Warren, Chair of the PTA Cultural Arts Committee and Coordinator of the Reflections Program. ,. ~pu~rtp of ~Ruatro~ ` ~ CEKTIFICATE OF KECOOPIITIOI~I AWARDED TO for winning a Virginia PTA Reflections Award for Literature > Betsy Graves, a student at Hidden Valley Middle School, received the Virginia PTA Reflections Award for the Middle School for outstanding interpretation of literature in her original story entitled "Signs of Courage in Big Stone Gap, 1968." > Ms. Graves will be recognized at the Virginia PTA Conference in November, 2003 for this accomplishment. > The Reflections Program is an arts recognition and achievement program which was established in 1969 by National PTA board member Mary Lou Anderson. More than 10 million students have participated. > Students participate in literature, musical composition, photography, and visual arts in preschool through grade 2, grades 3-5, grades 6-8, and grades 9-12. > The Reflections Program provides a venue for students to create and be recognized for original works of art based on a pre-selected theme while increasing community awareness. > The Board of Supervisors congratulates Ms. Graves upon receiving this award and expresses its best wishes for success in her future endeavors. Presented this 10th day of June, 2003 ~_~ Jo h McNamara, Chairman . c~. ~ G ~-~, c~ c.. Richard C. Flora, Vice-Chairman ~u Michael W. Altizer ~`ose h B. "Butch" Church H. Odell "Fuzzy" Minnix ACTION NO. ITEM NO. ~- I AT A REGULAR MEETING OF TH.E BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Briefing by County Attorney on legislative trip to Washington, DC SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On Tuesday, June 3, 2003, I traveled to Washington, DC with VA WEST, a business and legislative coalition from the western portion of the Commonwealth. VA WEST represents over 6,000 businesses and 14 chambers of commerce in an area of over 9,000 square miles. We met with officials in the U. S. Department of Transportation and the U. S. Department of Labor as well as our elected federal representatives. During the briefing I will summarize the topics and issues discussed. ACTION NO. A-061003-2 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request to approve Memorandum of Understanding and Agreement Between Roanoke County Schools and Parks, Recreation, & Tourism to provide after school childcare programs in elementary schools. SUBMITTED BY: Deborah H. Pitts Assistant Director of Recreation APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 25, 2003 Parks, Recreation, & Tourism met with the Board in a work session to present an overview of the After School for Kids (ASK) Program operated by the department in Roanoke County elementary schools and to discuss the Roanoke County School Board's invitation to accept proposals from qualified vendors to provide this service in the future. The Recreation Division created and has operated the ASK program for 15 years and wanted to continue providing the service. Staff submitted a proposal to the schools on March 14 and has been awarded the contract to provide the program at 8 elementary schools serving a total of 12 schools. The contract also allows for program expansion into the remaining schools with the exception of Fort Lewis, Bonsack, and Glenvar Elementary. These schools will host a pilot program offered by the Boys and Girls Clubs of America. Attached is the Memorandum of Understanding (attachment A) outlining the agreement between Roanoke County Parks, Recreation and Tourism and Roanoke County schools. Parks, Recreation, & Tourism is very pleased to have the opportunity to continue this partnership with the school system and to provide quality and affordable licensed childcare for Roanoke County families. We have a long history of working together to provide facilities and services for citizens. The ASK program is just one aspect of that partnership. The attached report (attachment B) is a list of the support we provide to the school system, which highlights the breadth and depth of this partnership. FISCAL IMPACT: No change. ALTERNATIVES: Alternative 1. Approve Memorandum of Understanding for Roanoke County Parks, Recreation and Tourism to operate after school child care in Roanoke County Schools. Alternative 2. Do not approve Memorandum of Understanding for Roanoke County Parks, Recreation and Tourism to operate after school child care programs in Roanoke County schools. STAFF RECOMMENDATION: Staff recommends alternative #1, approving the Memorandum of Understanding for Parks, Recreation and Tourism to operate after school child care programs in Roanoke County schools. VOTE: Supervisor Minnix motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Debbie Pitts, Assistant Director of Recreation Pete Haislip, Director, Parks, Recretion 8~ Tourism Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board 2 Attachment A ~~~U~ "71~~-4 ~~ ~~ ~ ~- ,i ~ ~ ` ~ ~~ ~' -... i -l. V K1~c~~'t ~ ,~+ {~l=)~;;~'1~ C?F I)I`t7~IC~N ~~"P1rP~.IhT~\~3E~" -~~~.! t..UVC .L~OaKI Raanulre. Viz~izzitt ~kUl~} lvt1~~•~C~TZ ~~lI~I1iW1 C}1^ ~~"Iti D1.shS`1`I1NL71 ~{=i- r`~,:~1 l)1~Cr[?r~'14'IENT TFT4~~ ~;1~i~t' 1`t.},'~~?OK)J ~'C-}I.ly'1'Y I'.~tl~ KS,1~Ia~:~l~.~:.f'~'1`lU~ t'~~I) 'l't~URCSi~1 T~)F?1~'e1T~T~V1l ::SI'T' A1~Tn rc7~~~;c~1`:1 ~.~t>c~ra':~~Y ~~~~~~~ sc:~rre~~~l`. 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Z Tc~n lulasaa's C;atre 3~1t._1'1eis~axt 1~~I~tti3tain "~j ~1 T'Lnrt 1"~c~rest "1'he fa11cD«•itl~; ~riltoc~is ~i~tccj <a.re sc:r~ttl tltrc+i~;h sel~ol ~ti ir^an~pc>rfati€~ri attrl sla~all ~ilsca orir~fistue fc~r t1~e 2t}~~-2{7t}=1 sGl~ao1 ~••~:ttr: ~`rprn E3cnt ~rlc~tt~~t4tin to F3{iclti ~>~;clc T'ra~r~ t}alp tlr~ve to Green `~~ al3~:i• T~rc~1~7 t;lcarl>r~al~ t~ f*ena~ Forest l~rc?z~ ~G•'. T=:. ~"rtatdiffta~ Ilezr~7~xt~ L. I~~rti Tl7e: rerrrainirlt Rt~ant}l:e Count~,r scl7c~vls g~ya~. be sur~~c;,~~~ to d~terrnir~e if there ntt:rest for an afl~r sClto~~1 1arp~~c•at~~ '~~•ith the e~cei~tipn ~f 1~c~t~;c~, 1%ic;rnciit~trv> ~Clt:n~~ar i• l~l~~x~~~t~xy & l~`z~rr t.~ ~~i; l~.[erx~~t~t~r}~ 1~~ctx mill be s~r'ved by ~r~c-tl~cr ~°czt~ic~r as ~ ~,ilat p~t~~a•~~i~ aCa~• t~Z~ ?~~ ~-?{~C}~ scfac~c~i }°t~~.tR. l~r~~kc ~ocrnti~~ Schools ~ti~aul~-1 li~;c if~o t~lati4n to f~1ti e a cci~ter l«c~t~cl iri li«~~t~k C~t,ai~fv apart froir~ nc~ schools to be ~zl~ailaf~l~^ liar har~r5ts tc~ grins; ~iucle~~t5 ~fui-i~x~ in~]cn-~nt ~s~eatl~cr. It is rccoin~rendctl that the parcnt~ participt~til~~ in the f~SK pr~~~;t'a~1~ hc~ ~~irt~c}~~d tc~ clctcrinirie il'tf~crc is €~n ir7tt;re~Y (ter st~cl7 •~~ service. Th.~ :'s~I1er School P~~o~r<~t~~ ~~s°ifl tom.: ~~~alu<atc~3 <tt all lc7catiazas at tic. ci~tt ~f Gl~~ ~t~03-'~4~~i scl~oc~[ ~~ear ~i ~uf~it•l~ ti~ile ericl~ scf~ac~! l~~ill h~. ~~~i~rcG.~~e ri,~lat try ~h.oosc tl~c hrv~r~rli tf~~~ I7~:5~ 4uits tl~e nc:.c1s E~i`it~c sitzdc~~ts alai l?arct~ts, l~~aanokG t~ic~u3ity ~'~iz~Cs, Rt~creati~>rt ~'~:'i'~~ci~isri~ ,1~5)~, ~'rc~~r~in.~ f~trttlc~ri~~dsi~na~cta- Iraxtci~c t~t~tint~ 1'~tl~lic ~et1~?c'~ls Auihr~rif~d si,~n<<tt~3-e: 17a#e~ Attachment A t_._ ~" • Attachment B Parks and Recreation Support for Roanoke County Schools Park Maintenance on School Owned Joint Use Facilities: Included mowing grass, aerating, seeding, and fertilizing. Adding new infield soils each year. Supply and maintain bases, goals fencing, etc. Clearbrook Elementary Green Valley Elementary Herman L. Horn Elementary Hidden Valley Elementary Burlington Elementary Mount Pleasant Elementary Mountain View Elementary Northside Ballfield Complex School Administration Office (Fall Only) Bent Mountain Elementary Back Creek Elementary Oak Grove Elementary Bonsack Elementary Cave Spring Jr. Practice Area R.C.C.C. A. R. Burton School Athletic Teams Utilizing Park & Recreation Owned and/or Maintained Facilities: 1. Cave Spring High School Girls Varsity and J.V. Softball -Shell Park fields 1 and 3 Boys J.V. Baseball -Starkey Park field 3 Boys and Girls J.V. Soccer - Garst Mill Park/Merriman 2. William Byrd High School Girls J.V. Softball -Goode Park Tennis Team - Stonebridge Tennis Courts 3. Glenvar High School Girls J.V. Softball -Green Hill Park Boys J.V. Baseball -Green Hill Park 4. Northside High School Tennis - Walrond Park 5. Hidden Valley High School Boys Varsity/J.V. Baseball -Starkey 5 Girls Varsity/J.V. Softball -Hidden Valley 1 and 2 Capital Improvements to School Owned Sites (1992 Bond Program): Northside Ballfield Complex $ 114,000 Bonsack Park $ 70,741 Lights -Terrier Field $ 61,295 Lights- RCCC $ 59,495 Tennis Courts -Cave Spring High $ 105,000 Tennis Courts - Northside $ 27,000 General Improvements $ 25 000 (approx.) TOTAL $ 462,521 ~~ Attachment B Parks and Recreation C.I.I.F. Grants to Schools for Facility Improvements: Roland Cook Elementary School Playground $10,000 William Byrd High School Restroom -girl's softball $ 4,633 Clearbrook Elementary School Playground (near tennis courts) $ 5,037 Burlington Elementary School Walk track $ 800 Bent Mountain Elementary School School trail $ 1,538 Mountain View Elementary School Paved track $10,000 Northside Fields Concrete dugouts/plaza $10,000 Bent Mountain Elementary School Marsh boardwalk $ 315 Green Valley Elementary School New playground $ 7,000 Mason Cove Elementary School New playground $ 9,000 Back Creek Elementary School Walk trail $ 2,000 Herman Horn Elementary School New playground $10,000 Freedom Playground Playground surfacing $ 7,071 Burlington Elementary School Paved walk trail $ 5,685 Green Valley Elementary School Parking/picnic area $ 962 Cundiff Elementary School Play structure $10,000 Bent Mountain Elementary School Playground $ 6,929 Back Creek Elementary School Playground $10,000 Oak Grove Elementary School Playground $ 6,812 Mason Cove Elementary School Picnic Shelter $ 4,750 Back Creek Elementary School Shelter $ 7,205 Fort Lewis Elementary School Trail $ 4,975 Hidden Valley Junior High School Relocate field #1 $10,000 Glenvar Elementary School Playset $ 5,000 Northside Middle School Bleachers $ 5,000 Oak Grove Elementary School Trail to Park $ 4,800 Mt. Pleasant Elementary School Playground $ 4,800 Mason Cove Elementary School Walking track $ 7,500 Fort Lewis Elementary School Walking track improvements $ 4,200 Green Valley Elementary School Playground improvements $ 3.949 TOTAL $179,961 Additional Support to Schools: 1. After School for Kids (ASK) payment to schools $7,000 per year. 2. Provide soccer goals to High and Middle Schools for spring sports - $12,000 savings. 3. Lining of School football fields. 4. Provide dump truck/operator to haul infield soils and miscellaneous materials for requesting Schools (ex: William Byrd, Northside, Cave Spring, and Hidden Valley). 5. Provide tractors/operators for small construction projects: Renovation of Northside Baseball Field -seed grader for new surface. Grade infield surface and seed new softball field at Glenvar High School. • Grading of infield perimeter at Cave Spring High School for infield renovation. 6. Agricultural support to several primary School fields. 7. Maintenance of School tennis courts (trash, nets, fencing, lighting, and hazards): ~-~' Northside High School Cave Spring High School Bent Mountain Elementary School • • ACTION NO. ITEM NO. c- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request to approve Memorandum of Understanding and Agreement Between Roanoke County Schools and Parks, Recreation, & Tourism to provide after school childcare programs in elementary schools. SUBMITTED BY: Deborah H. Pitts Assistant Director of Recreation APPROVED BY: Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~9~ SUMMARY OF INFORMATION: On February 25, 2003 Parks, Recreation, & Tourism met with the Board in a work session to present an overview of the After School for Kids (ASK) Program operated by the department in Roanoke County elementary schools and to discuss the Roanoke County School Board's invitation to accept proposals from qualified vendors to provide this service in the future. The Recreation Division created and has operated the ASK program for 15 years and wanted to continue providing the service. Staff submitted a proposal to the schools on March 14 and has been awarded the contract to provide the program at 8 elementary schools serving a total of 12 schools. The contract also allows for program expansion into the remaining schools with the exception of Fort Lewis, Bonsack, and Glenvar Elementary. These schools will host a pilot program offered by the Boys and Girls Clubs of America. Attached is the Memorandum of Understanding (attachment A) outlining the agreement between Roanoke County Parks, Recreation and Tourism and Roanoke County schools. Parks, Recreation, & Tourism is very pleased to have the opportunity to continue this partnership with the school system and to provide quality and affordable licensed childcare for Roanoke County families. We have a long history of working together to provide ~-i facilities and services for citizens. The ASK program is just one aspect of that partnership. The attached report (attachment B) is a list of the support we provide to the school system, which highlights the breadth and depth of this partnership. FISCAL IMPACT: No change. ALTERNATIVES: Alternative 1. Approve Memorandum of Understanding for Roanoke County Parks, Recreation and Tourism to operate after school child care in Roanoke County Schools. Alternative 2. Do not approve Memorandum of Understanding for Roanoke County Parks, Recreation and Tourism to operate after school child care programs in Roanoke County schools. STAFF RECOMMENDATION: Staff recommends alternative #1, approving the Memorandum of Understanding for Parks, Recreation and Tourism to operate after school child care programs in Roanoke County schools. Attachment A ~~~~~~~ '~ ,~r=~`~ C,,~, ~~ .. , Ci t`~?I=FTCIM CAF 1)Pv'l5IUi~I 5L1~F'ERIII~~?TE`+.~E1~1° ~ ~ ~ ~ ~ 't ~ 5957 ~ ~a~d {,~. , ~ :.:~1~-~r t't? 1?wanulxC, Virgizxirc 7419 /~ ~ ~>~" Pl~irt~nc: {~(}~ 5b~-32Ut7 1~.~x. {54{7} 2-39y 9a~~~~ ~~'~yf Ivilrl~lC)RAVptJvi <)l" UItiI)I~itS'I'11Nfi:31~]U r1,`~I:~ ~~C~I~]v[fiNT IiFTIr-`T:E1tiF l;.t~~1UKC CC7fi.1~ITY I'~IZK~, l~l~,~ltl~.1`1'IC,7~J ~~VL~ TOtJRfil~~fi 1~FPt1RT~fiF.,~1°fi' At`?F~ 12~)r-~nC)K~~ C`{)I~N`I~~' 1'Ul:3LC: SC'fifiOc~fi:,S At tine request of the: schac~l fi~c~ard, a cart~ri~ittee ~~~s cle~rel~-peci h}= the e:lerncntary prir~c:ipals in C?ctaber 2042 tc~ ~€,~s~ss the neccls and wants ax' tl~~ ~chc.7c~14 res~ardirtg after sc.hc~c~i prc,~ran~s. ~'1n zul ~w~aa placed in the ]~cranc~le Titne~ t.>ty F€~l~ru~try 1 ~)> 2gfl~ requesting intcrest~cd vcrldars to secure a ttcqucst far 1'rapasal ~RFP} urth reartl to arz after sel~at~l prararn in lZcaann~:c C.'aurtty 4ehc~E~ls far the 20032004 scl~vcr] ~~car. Sig prapasals titi~ere received on lvlarch 14, 20(13 c~i`~~~hich incltrdcd ~ pral~as~il tzam ~<7arrrrk C"aunt}r 1'ar(cs> ~ecreatit7n ~r~~d 1"t7urstn l7c f~arttnertt. Koar~ak~: Cc~4int~r 1'ut~lic Schac~ls ~i~rees e, acc~cpt the prt~pa:~al elated. 4fiarch 14, 2003 as submitted by. the Rc~annt~kc C'auttt}•• Parks, Rec;rcatian and T€aurisn~ ~partrnnt tta pr€~~vide an ,4fter 4cl~c>al Prag;ram in Rc>anoke C'auaty SchtSCjls fc~r the 2.{103-2Cs04 s~:hc~c~l year, and that prt~pcxsal shall Zaectan~~ ~ part ref dais 141en~vran~iurn c,f tlr~derst~tnditx~; arid. A~recynent. 'I'llc ~Sl~ Prtrrani is currerltl;~ in ]~ltic:c~ at the foliav.~ira~ schc~nl5 artd shall car~tinue f`t~r fire 20{13-200? s~ l~c~~31 ~fcar. Back. Creek l3trr°lirr~;tori C~rcen ~allc}~ l~lcrrnan i/. Ilcrrn ?vlasor~'s Ca~~N 1~'~t, l~'leir.4irnt l~'1(ytrrltaitr ~+1~1i~ (~l'trrr 1"i~reSt "l'he fallalvir~g scllt~ots listed Fare ser-~•ed thrt~u};h sclraal bus trns}~artatic~it arrd shall. alsca continue far the 20(}3-2{itkfi sclrac~l year: 1`rort~ 13et1t l~~our~trrn ttr 13nCk Creek. fi~rcrr» (}ak Cyrc~vc~ to Breen Valle}. h'rarn Gicarbror~k tU Penn fi+orest ~'rc~rr~ y~r`. 1~:. C:urrdiff to Ifierr~ran L. ]aficrrri ~"~ The remaining Rvanc~l~e~ County schools ,-~~ati° be surti~cyeci tc~ determine if there is .an ~ntcrest far arr tiller scllaat proc7rarta ~~•ith the c~cceptiarX of Bar~sack l;lenietrtary, C.ilenvar Attachment A ~`~ l~lenxe:a~trxr~: & l'c~rt l..eu~is l;lenientar}x ~~~ltich ~x~ill he seared t~;~' ~tt7c-ther saes--tic~r ~~,~ u t~il~>t prgtr4t~n ~~r the ?Ot?;~-~2~Ct~1 sclYUC~I year. llrtoan~ke Count}r ch©c~ls ~,~ould like the option to ha~.rc n center located in Rnar~t~ke C~ount~~ apart from the schools to he a~~~ailablc for parents to brim 4tusteatts durit~~ inelcrnent ~7cather. It is rcmrrtcndccl that tl~eE paronts p~irticil~atin~ ~t the ASS prc~b~axn be sur~~er°~i to deEerit~ric il~ther~; is ztn interest E`r~r such ~ se~~ice. the fler School PrU~;r~t~n ~ti~ll l~; e~~xiluated at all. lc~catiot~ at the et~cl of tits 2t~3-2t;btl~l school ~ficar at ~hich time each sclioa! r~=ill lie liven tl~c ri~ltt to eltac~se the l~rc~~ran~ th~rt hest 4uits the needs aftltc sttidct~ts acid p7rents. TZoanoke C:owaty Parks, Recrcate~~~ & "i'rcirisn~ l~ttartokc County 1'ttt~lic ~choc~ls ~.SI~.1'ro~ran~ luthc~rized si~nattrre Authc>rired si~naturG Bate; bate -i Attachment B Parks and Recreation Support for Roanoke County Schools Park Maintenance on School Owned Joint Use Facilities: Included mowing grass, aerating, seeding, and fertilizing. Adding new infield soils each year. Supply and maintain bases, goals fencing, etc. Clearbrook Elementary Green Valley Elementary Herman L. Horn Elementary Hidden Valley Elementary Burlington Elementary Mount Pleasant Elementary Mountain View Elementary Northside Ballfield Complex School Administration Office (Fall Only) Bent Mountain Elementary Back Creek Elementary Oak Grove Elementary Bonsack Elementary Cave Spring Jr. Practice Area R.C.C.C. A.R. Burton School Athletic Teams Utilizing Park & Recreation Owned and/or Maintained Facilities: 1. Cave Spring High School Girls Varsity and J.V. Softball -Shell Park fields 1 and 3 Boys J.V. Baseball -Starkey Park field 3 Boys and Girls J.V. Soccer - Garst Mill Park/Merriman 2. William Byrd High School Girls J.V. Softball -Goode Park Tennis Team - Stonebridge Tennis Courts 3. Glenvar High School Girls J.V. Softball -Green Hill Park Boys J.V. Baseball -Green Hill Park 4. Northside High School Tennis - Walrond Park 5. Hidden Valley High School Boys Varsity/J.V. Baseball -Starkey 5 Girls Varsity/J.V. Softball -Hidden Valley 1 and 2 Capital Improvements to School Owned Sites (1992 Bond Program): Northside Ballfield Complex $ 114,000 Bonsack Park $ 70,741 Lights -Terrier Field $ 61,295 Lights- RCCC $ 59,495 Tennis Courts -Cave Spring High $ 105,000 Tennis Courts - Northside $ 27,000 General Improvements $ 25,000 (approx.) TOTAL $ 462,521 ~_i Attachment B Parks and Recreation C.I.I.F. Grants to Schools for Facility Improvements: Applicant Description Award Roland Cook Elementary School Playground $10,000 William Byrd High School Restroom -girl's softball $ 4,633 Clearbrook Elementary School Playground (near tennis courts) $ 5,037 Burlington Elementary School Walk track $ 800 Bent Mountain Elementary School School trail $ 1,538 Mountain View Elementary School Paved track $10,000 Northside Fields Concrete dugouts/plaza $10,000 Bent Mountain Elementary School Marsh boardwalk $ 315 Green Valley Elementary School New playground $ 7,000 Mason Cove Elementary School New playground $ 9,000 Back Creek Elementary School Walk trail $ 2,000 Herman Horn Elementary School New playground $10,000 Freedom Playground Playground surfacing $ 7,071 Burlington Elementary School Paved walk trail $ 5,685 Green Valley Elementary School Parking/picnic area $ 962 Cundiff Elementary School Play structure $10,000 Bent Mountain Elementary School Playground $ 6,929 Back Creek Elementary School Playground $10,000 Oak Grove Elementary School Playground $ 6,812 Mason Cove Elementary School Picnic Shelter $ 4,750 Back Creek Elementary School Shelter $ 7,205 Fort Lewis Elementary School Trail $ 4,975 Hidden Valley Junior High School Relocate field #1 $10,000 Glenvar Elementary School Playset $ 5,000 Northside Middle School Bleachers $ 5,000 Oak Grove Elementary School Trail to Park $ 4,800 Mt. Pleasant Elementary School Playground $ 4,800 Mason Cove Elementary School Walking track $ 7,500 Fort Lewis Elementary School Walking track improvements $ 4,200 Green Valley Elementary School Playground improvements $ 3.949 TOTAL $179,961 Additional Support to Schools: 1. After School for Kids (ASK) payment to schools $7,000 per year. 2. Provide soccer goals to High and Middle Schools for spring sports - $12,000 savings. 3. Lining of School football fields. 4. Provide dump truck/operator to haul infield soils and miscellaneous materials for requesting Schools (ex: William Byrd, Northside, Cave Spring, and Hidden Valley). 5. Provide tractors/operators for small construction projects: Renovation of Northside Baseball Field -seed grader for new surface. Grade infield surface and seed new softball field at Glenvar High School. Grading of infield perimeter at Cave Spring High School for infield renovation. 6. Agricultural support to several primary School fields. 7. Maintenance of School tennis courts (trash, nets, fencing, lighting, and hazards): ~- 6 Northside High School Cave Spring High School Bent Mountain Elementary School ACTION NO. ITEM NO. T - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: First reading of an ordinance declaring three parcels of real estate to be surplus and donating same to Habitat for Humanity, namely property located at 5541 Stearnes Avenue, Cave Spring Magisterial District SUBMITTED BY: APPROVED BY: Gary Robertson Utility Director Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval BACKGROUND INFORMATION: Staff had been asked to investigate the possibility of donating a surplus well lotto Habitat for Humanity. At the May 27, 2003 Board of Supervisors meeting, staff identified two potential surplus well lots that are suitable as buildable lots. It was recommended that the Stearnes Avenue well lot be presented to the Board of Supervisors for donation to Habitat for Humanity. There has also been interest from County staff to assist in the construction of this home as a volunteer County project. Anne Marie Green has agreed to coordinate the project, if approved, and Geraldine Barber and I have agreed to assist. SUMMARY OF INFORMATION: The Stearnes Avenue well lot consists of three small parcels (ID # 87.14-01-04, 05, 06) that, when combined, will form a single parcel slightly less than 0.4 acres. This well lot is property that was acquired by Roanoke County when it assumed ownership of the Crescent Heights water system several years ago. The wells and concrete reservoir located on this property are no longer in use and are not considered suitable as a standby water supply for Roanoke County. Maintenance of the F~ property is a burden to the Utility Department and it is our desire to dispose of the property. The land value is presently assessed at $17,200. Should the Board of Supervisors decide to approve the donation to Habitat for Humanity, a second reading and public hearing will be held on June 24, 2003. Prior to that meeting, staff will contact adjacent property owners to inform them of the plans for the property. STAFF RECOMMENDATION: Staff recommends that the Stearnes Avenue well lot be donated to Habitat for Humanity. It is also recommended that County staff be encouraged to pursue this as a volunteer County project. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE DECLARING THREE PARCELS OF REAL ESTATE TO BE SURPLUS AND DONATING SAME TO HABITAT FOR HUMANITY; NAMELY PROPERTY LOCATED AT 5541 STEARNES AVENUE (TAX MAP NOS. 87.14-1 -4, 5, AND 6) BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale or donation, is hereby declared to be surplus. 2. That a public notice regarding the donation of this surplus real estate was advertised in the Roanoke Times & World News on June 10 and June 17, 2003; and 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on June 10, 2003, and the second reading and public hearing were held on June 24, 2003, concerning the disposition of the following parcels of real estate identified as follows: 5541 Stearnes Avenue (3 lots} Lot 19, Crescent Heights -Tax Map No. 87.14-1-4 .11 acre, Starkey -Tax Map No. 87.14-1-5 Lot 17, Crescent Heights -Tax Map No. 87.14-1-6 4. That said properties are hereby donated to Habitat for Humanity. 5. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which will be on form approved by the County Attorney. 6. That this ordinance will be effective on and from the date of its adoption. 1 ~- i Address: 5441 STEARNES AV (3 LOTS) Parcel ID#: 087.14-01-05.00-0000 Owner: ROANOKE CO BOARD OF SUPERVISOR Elementary School: PENN FOREST Zoning: R1 Legal: STARKEY WELL LOT Deed Acreage: .110 Land Value: $2900 Bld. Value: $1200 Assessment: $4100 Parcel ID#: 087.14-01-04.00-0000 Legal: PT LT 19 WELL LOT CRESCENT HTS Deed Acreage: .200 Land Value: $10500 Bld. Value: $0 Assessment: $10500 Parcel ID#: 087.14-01-06.00-0000 Legal: PT LT 17 WELL LOT CRESCENT HTS Deed Acreage: .000 Land Value: $3800 Bld. Value: $900 Assessment: $4700 Total Assessment: $ 19300 -, . ~ `; ';,' ~, ~~ ~.n '.'~- d ~ ':yti ~~ l i 7 ~, ~~ ~ r~W r y~; ' W, RN« ~: -A . n;~.2S a C.'~a•- ,.- ~'~~ ~' ° ! ., . Ghesleriield~ ~;-' ~ , , 7~3~ts;i~,,il F'=.1 o-So~tthettt P~ru3 . L, _., Y.~.. .. .^f ~ ~.resckrd ~g~s ~ ~ '` ``'°.r_ xr !r -; c' ~~t~y p.. <~1t~iuods Crossry~~ ~:~~~ f 3~'S44~ ~:.;'w: ~~Y1+~~18h lvv^.9ttt y^~RS ~ ;....f a~ ~~ a , ACTION NO. ITEM NO. F- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: First reading of an ordinance to authorize conveyance of a 0.118-acre parcel of land to the Commonwealth of Virginia in connection with improvements to Hardy Road for the Vinton Business Center in the Vinton Magisterial District. SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Town of Vinton, in cooperation with Roanoke County, is developing the Vinton Business Center, formerly known as the McDonald Farm property, and has pursued acquisition of the necessary right-of-way for the widening of Hardy Road as part of this economic development project. Since a section of the road is within the County of Roanoke, the parcels acquired within this area have been conveyed to Roanoke County. On October 8, 2002, the Board authorized acceptance of a number of properties for the Hardy Road improvements, including a 0.118-acre parcel of land conveyed by Gerald H. Clark and Ruby D. Clark. A copy of the plat showing this parcel is attached hereto as Exhibit A. The Clarks have recently raised concerns about access to their property, which no longer has public road frontage, until such time as the road improvements are completed. County staff has worked with the Clarks, the Town of Vinton, and the Virginia Department of Transportation (VDOT) to resolve this problem by conveying the 0.118-acre parcel to the Commonwealth of Virginia. This conveyance would provide the Clarks' property with public road frontage and the deed would specifically provide that the Clarks' would have access upon compliance with VDOT's entrance permitting requirements. This conveyance would be necessary, in any event, when the road improvement project commences. F~ FISCAL IMPACT: None. ALTERNATIVES: Adopt the attached ordinance to authorize conveyance of the 0.118-acre parcel of land to the Commonwealth of Virginia for the Hardy Road improvements. 2. Retain title to the 0.118-acre parcel. STAFF RECOMMENDATION: Staff recommends Alternative #1. ~~ ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE AUTHORIZING CONVEYANCE OF A 0.118 ACRE PARCEL OF LAND TO THE COMMONWEALTH OF VIRGINIA IN CONNECTION WITH IMPROVEMENTS TO HARDY ROAD FOR THE VINTON BUSINESS CENTER IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, the Town of Vinton has undertaken various public improvements associated with development of the Vinton Business Center, including the widening of Hardy Road; and, WHEREAS, the Hardy Road improvements have required the acquisition of parcels of real estate from the adjacent property owners to provide adequate width for the road project, with the conveyances being made to the locality in which the property is located; and, WHEREAS, by deed dated August 2, 2002, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, as Instrument #200222848, Gerald H. Clark and Ruby D. Clark conveyed a 0.118-acre parcel of land to Roanoke County, Virginia, for said road widening; and, WHEREAS, the Clarks have raised concerns about access to their property until such time as the road improvements are completed; and, WHEREAS, staff has coordinated with the Virginia Department of Transportation, the Town of Vinton, and the Clarks to resolve the issue by conveyance of the 0.118-acre parcel to the Commonwealth of Virginia, thus providing the Clark's with public road frontage; and, WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke 1 f-~ County, a first reading of this ordinance was held on June 10, 2003; and a second reading was held on June 24, 2003. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been, and hereby is, declared surplus and is being made available for other public uses by conveyance to the Commonwealth of Virginia for the Hardy Road improvements; and, 2. That conveyance of the parcel of land, consisting of 0.118 acre, adjacent to Hardy Road along the front of the property of Gerald H. Clark and Ruby D. Clark (Tax Map No. 71.07-1-44) in the Vinton Magisterial District of the County of Roanoke, having been acquired by Roanoke County, Virginia, from the Clarks indeed dated August 2, 2002, and recorded in the aforesaid Clerk's Office as Instrument #200222848, to the Commonwealth of Virginia is hereby authorized and approved, subject to specification that Gerald H. Clark and Ruby D. Clark shall have access to their adjacent parcel (Tax Map No. 71.07-1-44), upon compliance with VDOT entrance permitting requirements. 3. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this conveyance of property, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 \~ ~e ~~e / /~. i i~ ~ Gerald H. & ~~~~ o Ruby D. Clark ~~ a D.B. 1471, PG. 1598 ~ z Tax # 71.07-01-44 ~~~ Charles Dewey Mitchell ~ I 2.562 Acres (Deed) ~ D.B. 1117, PG. 172 cD -0.118 Acres (R/W~ ~~ Tox # 71.07-01-45 = z ( 2.444 Acres (Net) ~ ~ a N~ J i~ mW ~ ~i ~ i i ~ ~~ M ~ N ~ i ~~~ 100' Wide i APCO Easement i ~ ~ i ~ ~ .~ ~ ~ ~ t/~ A~ ~ I~ ~ ~ O a) .- ~A / Q ~ p~ I ~ ~~ pVj O L O I ~ / pi W ~ a o ih Proposed i o ~^ M R/W Line i~ f~ ;.2rn ~ i ~m~ ° ~~~ 0.118 AC. ~ °~ O / ~ ~ a z ~»,, ~ Proposed R/W w ~'N ss9•S~,o M rr O?iEy,~~ ~~ ~ O LEGEND F~ PROPERTY LINE RAW RIGHT OF WAY LINE ~2 ~~ _~~ yR ~~ q R~q D RTES ~~~~ _FOc pq e of »,8, ~MENT t~ temple Or \ ~~ SHADED AREA DENOTES STREET RIGHT-OF-WAY TO" BE ACQUIRED. PERMANENT STREET RIGHT-OF-WAY AREA - 5,126 SO. FT. (0.1 18 AC.) o~'~~~~T/H OF Lr'PG' v DAVID A. PERFATER ~ No. 1847 ` ~~ t,,,,,~ o /~ MATTERN & CRAIG, INC. 701 FIRST STREET ROANOKE, VIRGINIA 24016 TELEPHONE (540)345-9342 STREET RIGHT-OF-WAY BEING GRANTED TO ROANOKE COUNTY BY GERALD H. & RUBY D. CLARK ROANOKE COUNTY, VIRGINIA SCALE: 1" = 40' DATE: DEC. 6, 2001 TAX N0. 71.07-01-44 -'~ E%HIBIT A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE 061003-3 AUTHORIZING QUIT-CLAIM AND RELEASE OF A 20' WATER LINE EASEMENT CREATED ON PLAT OF SECTION NO. 5, THE GARDENS OF COTTON HILL, IN PLAT BOOK 19, PAGE 122, AND NOW WITHIN THE BOUNDARIES OF MATISSE LANE ADJACENT TO LOTS 1 AND 2, SECTION NO. 7, TULIPS IN THE GARDENS, PLAT BOOK 24, PAGE 169, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, in order for Matisse Lane to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right- of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT requires quit-claim and release to the Commonwealth of Virginia of all existing easements within the boundaries of Matisse Lane, namely a 20' water line easement, shown and created as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION NO. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 19, page 122; and, WHEREAS, Matisse Lane has since been extended for the development of Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, and the subject water line easement now lies within the boundaries of Matisse Lane, adjacent to Lots 1 and 2 of Section No. 7; and, WHEREAS, it will serve the interests of the public to have the extension of Matisse Lane accepted into the state secondary road system and this release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. 1 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 27, 2003, and the second reading was held on June 10, 2003; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Matisse Lane into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the 20' water line easement, shown and dedicated as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION No. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 122, within the boundaries of Matisse Lane and now lying adjacent to Lots 1 and 2, Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, as shown on Exhibit A attached hereto, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 40-foot right-of-way for Matisse Lane, as shown on the above-referenced plats, may continue to occupy the street or highway in the existing condition and location. c. This release is for so long as the subject section of Matisse Lane is used as part of the public street or highway system. 2 ' SECTION N°' ~D~IS ~,. ~~s ~~ P e 169 5, ~ Pfaf ~~ .% `~,~~. ~~ 1 ~~ °`~~~ r ~ ~ ~ ~ ~. 4° ~ ~ N , , Lot 24 ;. cn ~ ~ Acb ~' ~ ~~ , fo,05B s~~ ~ '`~~~~_ ~i ~ °~ ~.~ ~ ~' ~ I I ~~' y = fisting 20' Woferllne Easement _____J ~ .~ (P/of Book 19, Page 122} ~_ ~3 - to be Vacated ---- ' ~ ne $ ~~a~8 ~ l Masse ~w°y~ (40 Rlghf • New ~ ~ ~~ Uf~~f 24' A/wanum ~Bug'darg Line Lot 2 I I Lot 1 14,.101 Sq.Ff ~ I 13,972 Siff i il` ~-- ~N~ . ~/ ~. / . r/ p~,m°ge Easement P/af Book 1f Poge 1571 at~,~. -- . - - -- °feraaurse--~ - - ~- ~ ~ .. S E°~m ~ T-- Existing 50 /k~ ~ Sepo9e g3~ i ~ ~ 59• E~ any Eose.~nent `\ ~ ~ / (Deed Boak 769, Pope 55J 90°x` 15~ ~ ~I I / P ~ It~~ ~ / -~ fi~~ pnvo ce E°s~ x x -" "- and F~ ~ ~- - x_„rx_---- fl 0 a d - - .`~~ofton Hill. (Right-of-wQy t~°nes~ 8B- - - - - - ~' ~' - ~ -Uugm~a Secanda0' Rau ~ NOTES: .--' 1. THE INTENT OF THIS-Pt?tT !S 7t? SHOW 7HE EXSI7ING 20' WATERLINE EASEMENT (PL,4T BOOK 19, PAGE 122) 7i7 BE VACATED BY 7HE ROANOKE COUNTY BOARD OF S[1PE7tVISORS 2 7H1S PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT 7171E REPORT AND 1HERE MAY EXIST E7JCUMBRANCES WHICH AFFECT 7HE PROPERTY NOT SHOWN HEREON. 3. 7H1S PG4T WAS TAKEN fROM RECORDS I `~ 1 ' 1~h~4 ~F1 ` I I 1 I I Dcisfing GO~~~,. t ~ (prof 6 °k~ p0ge 1 ~~ i ..- 1 .~~ ~~~ to lands~~~ ..- ~. ~~iStT EXHIBIT SHOWING E~STING 20' WATERLINE EASEMENT LOCATED WITHIN THE EXISTING RIGHT-OF-WAY "TULIPS IN THE GARDENS" (P.B. 24, PG 169) TO BE ~ VACATE(? BY THE ROANOKE COUNTY BOARD OF SUPERVISORS PREPARED FOR STRAUSS CONSTRUC710N CORPORATION CAVE SPRING MAGISTERIAL DISTRICT RDANOKE COUNTY, VII2GIlVIA OATEe P C LUMSDEN ASSOCI ATES May 19, Zoos . . , SCALE: ENGINEERS-SURVEYORS-PLANNERS 1" ° so~ ROANOKE, VIRGINIA COMM. NOr 2001-076 4664 BRAMBLETON AVENUE PHONE: (540) 774x1411 CADD FILE: P.O. BOX 20669 FAX: (540) 772-9445 F:\2001\010176\01078SSE.DWG ROANOKE, VIRC;INIA 24018 E-MAIL: MAIL@LUMSDENPC.COM ~` i E%HIBIT A ACTION NO. ITEM NO. G - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2003 Ordinance authorizing the quitclaim and release of an existing 20 ft. waterline easement within the proposed right-of-way of Matisse Lane (Plat Book 19, Page 122), Cave Spring Magisterial District Arnold Covey Director of Community Development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: -o.' BACKGROUND: The petitioner, Strauss Construction Corporation, is the developer of The Gardens of Cotton Hill Subdivision. The original easement was acquired by plat, recorded in Plat Book 19, Page 122, for Section 5 of the Gardens of Cotton Hill Subdivision. The easement is located at the end of Matisse Lane, as shown on the plat for Section 5. In August 2002, Strauss Construction Company subsequently extended Matisse Lane to serve Section 7 "Tulips in the Garden". The 20 ft. waterline easement, described above, lies within Matisse Lane. The utilities for Section 7 have already been approved, installed, and accepted by Roanoke County. Bonds are still being held for this development. SUMMARY OF INFORMATION: In order for this section of Matisse Lane to be accepted into the State Secondary Road System, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the ~_ i above portion of waterline easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facility and the condition that the facilities located within the 40 ft. right-of-way of Matisse Lane may continue to occupy the street in the existing condition and location. The release would be for as long as the subject section of Matisse Lane is used as part of the public street or highway system. However, said easement would not be vacated by the Board and would revert to the County in the event Matisse Lane is ever dropped from the State Secondary Road System. The Utility Department is in agreement with this request. FISCAL IMPACT: The developer, Strauss Construction Corporation, shall be responsible for all fees associated with the quitclaim and release of the easement. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaim and release of the existing 20' waterline easement within the boundaries of Matisse Lane. 2. Decline to adopt the proposed ordinance, which would result in Matisse Lane remaining a private road. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. G-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF A 20' WATER LINE EASEMENT CREATED ON PLAT OF SECTION NO. 5, THE GARDENS OF COTTON HILL, IN PLAT BOOK 19, PAGE 122, AND NOW WITHIN THE BOUNDARIES OF MATISSE LANE ADJACENT TO LOTS 1 AND 2, SECTION NO. 7, TULIPS IN THE GARDENS, PLAT BOOK 24, PAGE 169, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, in order for Matisse Lane to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right- of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT requires quit-claim and release to the Commonwealth of Virginia of all existing easements within the boundaries of Matisse Lane, namely a 20' water line easement, shown and created as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION No. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 19, page 122; and, WHEREAS, Matisse Lane has since been extended for the development of Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, and the subject water line easement now lies within the boundaries of Matisse Lane, adjacent to Lots 1 and 2 of Section No. 7; and, WHEREAS, it will serve the interests of the public to have the extension of Matisse Lane accepted into the state secondary road system and this release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the affected Roanoke County departments. 1 ~-i THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 27, 2003, and the second reading was held on June 10, 2003; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Matisse Lane into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release to the Commonwealth of Virginia of the 20' water line easement, shown and dedicated as "20' W.L.E." on `Plat of Subdivision for Strauss Construction Corporation Creating Hereon SECTION NO. 5, THE GARDENS OF COTTON HILL,' dated August 21, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 122, within the boundaries of Matisse Lane and now lying adjacent to Lots 1 and 2, Section No. 7, Tulips in the Gardens, Plat Book 24, page 169, as shown on Exhibit A attached hereto, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water lines or pipes, and any related appurtenances or facilities. b. The facilities located within the 40-foot right-of-way for Matisse Lane, as shown on the above-referenced plats, may continue to occupy the street or highway in the existing condition and location. c. This release is for so long as the subject section of Matisse Lane is used as part of the public street or highway system. 2 ~-1 4. That the subject easements are not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 ~I 0 ~ U c m E s U R Q m Q -^ ~ C, .r ~ INNJ O G7 ~ ~^ i ~ 7 a -a c 0 0 a m ~ L E '-' 2 0 ~ ~1 C ~_ T •y~ m 0 ~ _ N D ~ ~ a ~~ a d Q -~ N O ~ e d a~ ~ N `o Q ~ v ~ ^ ~ ~~ O1 N = ~ O_ ~ O E m ~ r E ~ ~ Q < Z N ~ N v < O c r T ~ ~ ~ z O .. n {++ ~ ~ J °'" r C ~ ..9 S < U ~ D O H Z ~d n m m m i ^ a °' o a m a ~ a m d a d i a [ v'~, i c d ~ ~ m ~ n o 0 0 0 0 3 ~- < 3 ~ c, 0 ~ ,... E , ~ b ~ "`~ ~ y ~ i/ o m m m m m ~ e ~ ° a ° ~ ~ ~ ~ 4 ~ v ~ ~ ~ ~ ~ ~ ~ ~ F d Q a ~ 2 a F b Q a F b p 2 a ~ o CL o ~ c K s F b c 2 b ~ o ~- a ~ p ~-- a ti c r- a ti ~- a ~ r a ~L i- a ~i r- a W N ~ w1 m ~ t- Z ~ N. n r N m ti t i i A i C B 7 2 W 2 O Z O r- U N Q W U G-~ ' ' ' METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. Qa ~ ~~ ~~~ d~°~c I sa~r '' / ~ I ~~ 1 I 2.31 Ac 1 Q~~ I a~ 1 ,9n I AIftl7 /Q4 I 73 I a'W I BAR! 2.66 Ac I /'74 /~ ~\ 6A~7 I .~ 72 ~ ~ ~ y-'' ~ ~ y~ y, Y Tulips in the Gardens Length: 0.1679 Miles No. of Homes Served: 23 ~\ TAX MAP N0._ 96.07 1 "=200' _~ _ SCALE: _ _-- PLAT SHOWING Aceceptance of Matisse Lane into the Virginia Department of Transportation Secondary System PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 05-28 =03 H~O~^ ~ 6 SS IN~~EOo~DgNS °1 ~ P IRSS plat B°°k ~, :~ $~ ~~ t ~ v~ ~ ~ ~ ~ ~~`~ ~ 4 or ` ' ~ ~ w , , Lot 24 T cn ~~ 2, ''' 1 g' ~ , 10,058 Soft. I ~ `~~~y~ 18.~ s o Existing 20 Waterline Easement ~~"' (Plat Book 19, Page 122) ~~ 1 s3 - to be Vacated _~ Maf>ue Lane Ma~sSe ~~~ $ ~R~f-~f l~y,~~ (40 Rrght'D New !5 Public- ~-- Utz fase~ - --_.._ 24" Alma7rum I ' Bui7~ig Line {~te~ 1 I' I Lot 2 I I Lot 1 ~~' jot ~ 14,301 Sgft. ~ I 1.972 S Ft: 14,4 S4~ ` I ~ ` ~ . Orafnoge Easement I I ~ I (Plat Boak 16, Page 157) Gas Line i /~---•""' _ ~s. -. t (Plat t?~ ~i ~ ~t - ~ ~- ~' / i i Eo~ ~ ~- Exisfing 50' L - ~' ~ i 5e`~~ • 63~ i / East Tennessee Cas ~ 1 , -- i k 5 o9e i / 59' Company Eosrmenf ~ 2p ~t~1t ~ ~ ~ I / / (Deed Book 769, Pope 55) 7 to t~' t ~' ~ ~(istui9 •~ptat ~ ~ / ~ / sp' PriyOCe Eases' ~ -x and Fe" ~ x--~x x x- i ~ t%--x"`• H i ! I Road _ - _ _- C o t t °;9 t-af-µray t~an~) - -Vin7~ia Secondary Route X688- - - - - - ~~ NOlEa ..r -' - 1. THE INTENT OF THIS-Pta(T 1S Tt7 SHDW 7HE EXSIT/N6 20' WA7ERUNE EASEMENT (PLAT BOOK 19, PAGE 122) TD BE VACATED 8Y THE ROANOKE COUNTY BDARD OF Sf9PERNSORS 2 7H1S PL4T WAS PREPARED W17HOUT THE BENEFIT OF A CURRENT T171F REPORT AND (HERE MAY EXIST ENCUMBRANCES WHICH AFFECT 7FIE PROPERTY NOT SHOWN HEREi7N. 3. THIS PLAT WAS TAKEN FROM RECORDS: EXHIBIT SHOWING EXISTING 20' WATERLINE EASEMENT LOCATED WITHIN 7HE EXISTING RIGHT-OF-WAY "TULIPS IN THE GARDENS" (P.B. 24, PG. 169) TO 8E ~ VACATED BY 1HE ROANOKE COUNTY BOARD OF SUPERVISORS PREPARED FOR STRAUSS CONSTRUCTION CORPORATION CAVE SPRING MAG/STER/AL D/STR/CT ROA.NOSE COUNTY, VII2GWIA DATE: SCALE: COMM. NOa CADD FILE: G~ is,2oos LUMSDEN ASSOCIATES, P.C. 1" = 50' ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA E%HIBIT A 2001-076 F:~2001~010i76~01078SSEi.DWG 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 ROANOKE, VIR4NIA 24018 E-MAIL: MAILQLUMSDENPGCOM ~ t . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 ORDINANCE 061003-4 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $13,494.50 by Ordinance 061102-5 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27, 2003; the second reading was held on June 10, 2003. 1 NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 2% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,764.39 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on Juty 1, 2003. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES NAYS Cc: Supervisors Flora, Church, Minnix, Altizer, McNamara None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Joseph Sgroi, Director, Human Resources 2 ACTION N0. ITEM N0. ~ ' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGEND_ A ITEM: Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke county pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia SUBMITTED BY: Paul Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In June of 2002, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading and public hearing of this proposed ordinance was held on May 27, 2003, the second reading is scheduled for June 10, 2003. The current salary for Board members is $13,494.50. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 2%. FISCAL IMPACTS: A 2% increase would cost $1,349.45 ($269.89 each). The new salary for each Board member would be $13,764.39. L } ACTION NO. ITEM NO. ~ ~ - (~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) The five-year term of Richard L. Jones, Jr., Catawba District, expires on June 30, 2003. 2. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS (Appointed by District) Marie Papp, representing the Hollins District, has resigned from the Commission. Members of the commission are looking for a citizen to fill this vacancy and will make a recommendation. There is no term limit for this appointment. 3. PARKS, RECREATION AND TOURISM ADVISORY COMMISSION (Appointed by District) The following three-year terms will expire June 30, 2003: (a) Robert List, Catawba District - Mr. List was appointed January 13, 2003, to complete the unexpired term of Wayne Gauldin. (b) Donna Wooldridge, Catawba District (c) Deborah George, Hollins District (d) Paul Bailey, Windsor Hills District 4. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three-year term of J. Lee Osborne expires on June 30, 2003. Mr. Osborne has indicated that he would be willing to serve an additional term. 1 r ~i~ 5. ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS The three-year term of Elmer C. Hodge expires on June 30, 2003. This appointment can be made administratively 6. VIRGINIA WESTERN COMMUNITY COLLEGE BOARD The four-year terms of Geoffrey Ottaway and James W. Arend expire on June 30, 2003. Mr. Ottaway and Mr. Arend are not eligible for reappointment since they have served two consecutive four-year terms. Supervisor McNamara has expressed an interest in serving on this Board. 2 •. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION 061003-5 APPRpVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 10, 2003 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes -May 27, 2003 2. Confirmation of committee appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board 3. Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund 4. Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services 5. Request to accept donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc., Vinton Magisterial District 6. Designation of voting delegate to the National Association of Counties Conference July 11 -15, 2003 hat the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ,~ On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: 01 . ~1~~ Diane S. Childers Clerk to the Board of Supervisors Cc: File Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Holt, Sheriff Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Patricia M. Radcliffe, Chief Administrator Arnold Covey, Director, Community Development Alfred C. Anderson, Treasurer 2 I ~ °" lD AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 10, 2003 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes -May 27, 2003 2. Confirmation of committee appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board 3. Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund 4. Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services 5. Request to accept donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc., Vinton Magisterial District 6. Designation of voting delegate to the National Association of Counties Conference July 11 -15, 2003 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 Z=l May 27, Zoo3 453 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 27, 2003 The Board. of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of May, 2003. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice-Chairman Richard C. Flora; Supervisors Michael W. Altizer, Joseph B. "Butch" Church, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane S. Childers, Cterk to the Board; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; IN RE: OPENING CEREMONIES The invocation was given by Monsignor Joe Lehman, Our Lady of Nazareth Catholic Church, Roanoke, Virginia. The Pledge of Allegiance was recited by all present. May 27, 2003 455 maintaining the home, as well as meeting the financial obligations of home ownership. HFH provides training for homeowners as well as moral and Christian support. Ms. Mason stated that families are required to meet three overall criteria: (1) They must display a willingness to enter into a lifetime partnership with HFH. (2) They must earn a minimum of 200 hours of "sweat equity" building their home, as well as other HFH homes. This experience enables them to learn valuable skills which will benefit them in maintaining their homes. (3) They must be able to afford to pay for their home. Ms. Mason reported that an onsite assessment is conducted to evaluate the current living standards of prospective families and make a determination if substandard living conditions exist. If this and other conditions are met, then the families are accepted and approved into the home ownership program. Ms. Mason stated that if the donation of the lot is approved, the home to be constructed would utilize one of the new design plans which feature architectural shingles, additional half baths in the 3-4 bedroom units, gables, and front porches. There is also atwo-story design available. Ms. Mason stated that construction is anticipated to begin in September, and they welcome the donation of labor resources from Roanoke County. Ms. Camper indicated that he would be willing to answer any questions. Supervisor McNamara thanked the presenters and stated that this gesture will make a difference in the lives of the families; it is land which is not currently being used by the County; there are maintenance costs associated with maintaining the land; and he feels it is appropriate for Roanoke County to donate the land and provide the May 27, 2003 457 provide housing opportunities for individuals in Roanoke County. TAP subsequently invested $1 million in housing in Roanoke County which was leveraged with the banks for a total investment of $1.6 million. This was to provide at least 28 homes over a eriod of three years. Also, several acres of land were donated by Billy Branch to HFH p for construction of homes. There was difficulty in acquiring access to the property, and the property was subsequently sold. Supervisor Minnix stated that the monies that come from Roanoke County are generated by taxpayer dollars. The County is not receiving pass-through funds from the state or federal government in order to accommodate these projects. It has been the Board's position in recent years to bring the valley into a spirit of one community. He noted that it is his goal to have a unified police station, in addition to the currently existing joint fire and rescue services being offered at Clearbrook. He stated that if this level of cooperation is to continue, then the leaders of each locality should very closely measure their remarks about surrounding communities in order to avoid the atmosphere that existed in the 1960s regarding regional cooperation. He stated that a great deal of progress has been made, and he requested that the County Board not carelessly address the responsibilities of other governments and municipalities in order to not lose the progress that has been made. Supervisor Church concurred with Supervisor Minnix's comments and noted that the Roanoke Times is sometimes the "public's worst enemy". He stated that at times, perhaps silence is what is needed when negative issues are involved. He May 27, 2003 459 development of a Regional Water Authority. She noted that this cooperation will result in greater economies of scale and a more secure rate structure for water users. She stated that the County has worked hard for many years to provide safe drinking water for its residents, and cited the example of the work done in the Hollins community. Ms. Terry indicated that the efforts between Roanoke County and Roanoke City to provide safe, affordable drinking water for all citizens have been a tremendous success. Ms. Terry presented the "Water is Life" award to the Board of Supervisors. IN RE: NEW BUSINESS 1. Request fora Ip edge of su ort to the Campaign for Fair Airfares currently bein conducted ~ the Roanoke Regional Chamber of Commerce in conjunction with the Regional Airport Commission. Elmer Hodge, Count Administrator; Beth Doughty, Executive Director, Roanoke Regional Chamber of Commerce) A-052703-1 Mr. Hodge reported that over the past year, the Roanoke Regional Chamber of Commerce and the Regional Airport Alliance have been working to determine the feasibility of bringing aloes-fare airline to Roanoke Regional Airport. A low-fare carrier operation would decrease the costs associated with flying out of the Roanoke Regional Airport, would increase the economic competitiveness of the region, and would provide more access to key hubs such as Atlanta and New York. He noted that Mr. Barry Duval, former State Secretary of Commerce and Trade, has been May 27, 2003 461 $1.5 million in pledges from 53 companies has been secured. Ms. Doughty requested that Roanoke County, as well as all other governments in the region, look at its travel patterns and make a pledge in support of low-fare air service. Supervisor Church stated that if action is not taken on this matter, it will be a downhill slide. He noted that he has had numerous conversations with citizens regarding the need to travel to other areas for affordable air fares. He stated that if a way can be found to make this work, it will attract new businesses and residents to the Roanoke Valley. Supervisor Minnix questioned whether we will guarantee a certain number of seats to AirTran. Ms. Doughty indicated that the pledge campaign is designed to demonstrate the anticipated size of the market and how many seats the business community thinks it can fill. Ms. Doughty also indicated that the goal is to obtain roundtrip air service to Atlanta and to gauge the size of the market to LaGuardia for nonstop flights. She stated that from Atlanta, 43 cities are served by AirTran. The information provided to the airline should enable them to determine if they will make their break-even point. Supervisor Altizer questioned if the project was starting with narrow destinations and if expansion is anticipated in the future. Ms. Doughty stated that the aim is to get service to Atlanta, and from there people can travel to other cities. She stated that all destinations are being measured in order to provide a "big picture" to AirTran of where travelers in Roanoke are flying. May 27, 2003 463 sports of football, cheerleading, basketball and wrestling. In order to meet sanctioning guidelines as outlined in the Public Use Manual and to minimize the disruption to the community, Parks and Recreation facilitated an agreement that allowed for the orderly transition and creation of the Hidden Valley Youth Sports Association. The agreement was executed on April 22, 2002, and originally identified a 3-year time frame for the transition to happen. As the transition plan has progressed, it has become evident that the objectives are being met and that an accelerated split would benefit both clubs in the administration, operation, and fundraising efforts for their respective clubs. Officials from each club met and determined under which conditions they would agree to the split. Mr. Haislip noted that the agreement is included as Attachment A in the agenda packet, and outlines the aging out policy, club boundaries, provision of equipment, field lighting, scoreboards, and the necessary approval process. Mr. Haislip stated that he had anticipated having a signed lighting agreement in time for the meeting today but it has not yet been received. He indicated that verbal commitments are in place and the decision to move forward needs to take place in order to continue with football registrations which are currently several weeks behind. He asked the Board to approve the agreement as written and authorize the execution of the agreement when the stated conditions are met. Supervisor Minnix stated that he thought this matter had been resolved but apparently this did not work out. Mr. Haislip indicated that the transition plan is working, and that the groups now feel they have reached the point where Hidden Valley May 27, 2003 465 a 6-foot shoulder, and a 4-foot ditch. The projected advertised date to accept bids from contractors is set for May 2005, with construction planned. to begin sometime later that same year. The Virginia Department of Transportation (VDOT) held a public hearing regarding the aforementioned project on March 12, 2003 and approximately 63 people attended. Out of this number, VDOT received 25 written and oral comments. Of the numerous public comments received by VDOT relative to this project, almost 60% pertained to the design and construction of a designated bike lane. Blue Ridge Bicycle Club stated that they utilize this corridor that leaves the Town of Vinton to the Blue Ridge Parkway and that this route is highly publicized and advertised within the biking community. It has been established by the biking club that approximately 90 - 100 cyclists use this route during the weekends: The total 2003 project cost is estimated to be $3,452,600. Additional cost to design and construct a designated bike lane (4-foot paved lane) is estimated at $236,000. The County pays 50% of this cost (approximately $118,000), with the final amount being determined after construction is complete. Mr. Covey outlined the following alternatives: (1) Approve a resolution supporting Virginia Department of Transportation project 0651-080-305, C-501 (Mountain View Road, Rte. 651) with bike lanes and authorize and appropriate the allocation of funds ($118,000) to cover Roanoke County's 50% share towards the construction of the bike lanes with the understanding that additional funding may be necessary at the completion of the project. (2) Approve a resolution supporting Virginia May 27, 2003 467 Supervisor Minnix stated that support of greenways, bike paths, and other amenities is what will set the County apart from other localities. Supervisor Altizer moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 052703-3 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0651-080-305, C-501) MOUNTAIN VIEW ROAD (ROUTE 651) WHEREAS, the Virginia Department of Transportation held a design public hearing on March 12, 2003 for the purpose of soliciting public comments on the proposed improvements to Mountain View Road (Route 651). WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Mountain View Road (Route 651) as outlined in Roanoke County's Six Year Construction Plan for Fiscal Year 2003 - 2009. WHEREAS, Mountain View Road is identified as a possible bike route in the Roanoke Valley's Bikeway Plan, BE IT FURTHER RESOLVED, this Board agrees to pay 50% of the County's estimated share ($118,000) to construct designated bike lanes, and NOW, therefore, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Supervisor Altizer Seconded By: None ReQUired Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA May 27, 2003 469 IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing and approving execution of a lease agreement with NewPipe, Incorporated, for office space in the Salem Bank and Trust Building, 220 East Main Street, Salem, Virginia. Anne Marie Green, Director of General Services Ms. Green reported that NewPipe is a technology company which was an existing tenant in the Salem Bank and Trust Building. They lease a small suite of approximately 300 square feet in the building and would like to renew their lease. Based on the terms of the previous lease, an agreement has been reached for a rental fee of $370.71 per month. The term of the lease is for one year with an option to renew for an additional year. Ms. Green indicated that the County will receive $4,448.52 from the tenant during the first year of the lease. These funds will go into the Salem Bank and Trust Account to be used for payment of the debt service on the building, as well as for upkeep and maintenance of the facility. Supervisor Minnix questioned whether the company had requested any renovations to the building. Ms. Green indicated that they had not made any requests. Supervisor McNamara moved to approve the first reading and set the second reading for June 10, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None May 27, 2003 471 Mr. Simpson reported that the Board of Supervisors, at their February 19, 2003 meeting, approved a resolution to the Commonwealth Transportation Board (CTB) requesting industrial access funding for the road that will extend into Integrity Windows. This request was approved by the CTB at their May 15 meeting in Richmond, Virginia. A requirement for the approval of plans and construction of the industrial access road is that drainage easements be acquired for discharge of stormwater runoff from the right- of-way that will be maintained by VDOT. Two of the required drainage easements are: (1) donated easement from the Greater Roanoke Valley Development Foundation consisting of 0.2 acre. (2) Purchased easement in an amount not to exceed $6,000 from Anthony C. Chambers and the Life Estate of Mary A. Chambers. Staff is also requesting that the second reading of this matter be waived in order to expedite the closing on the Integrity Windows site in Valley Gateway. Supervisor Altizer confirmed with Mr. Simpson that no additional funding for this matter needs to be appropriated. Supervisor Church confirmed with Mr. Mahoney that it is acceptable to waive the second reading, and Mr. Mahoney indicated thaf a four-fifths vote would be needed to waive the second reading. Supervisor Altizer moved to approve the first reading and waive the second reading to expedite the closing for economic development reasons. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara May 27, 2003 473 easement and a op rtion of a 15' sanitary sewer easement and to accept in exchange a relocated new variable width sanita sewer easement across property owned ~ Lewis-Gibbs Corporation, Tax Map. No. 27.13-4-2, Hollins Magisterial District. Arnold Covey, Director of Community Development) 0-052703-5 Mr. Covey stated that there have been no changes in this item since the first reading. There was no discussion on this matter. Supervisor Flora moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 052703-5 TO VACATE, QUIT-CLAIM AND RELEASE AN UNUSED PORTION OF A 20' WATERLINE EASEMENT AND A PORTION OF A 15' SANITARY SEWER EASEMENT CONVEYED TO THE BOARD OF SUPERVISORS IN DEED BOOK 1305, PAGE 1397, AND TO ACCEPT IN EXCHANGE A RELOCATED NEW VARIABLE WIDTH SANITARY SEWER EASEMENT, ACROSS PROPERTY OWNED BY LEWIS-GIBES CORPORATION (TAX MAP NO. 27.13-4-2) IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by deed of easement dated March 3, 1989, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1305, page 1397, Lewis-Gibbs Corporation, as owner of the subject parcel of land, conveyed to the County of Roanoke certain non-exclusive perpetual easements, including a 20' water line easement and a 15' sanitary sewer easement, upon and across the parcel of land identified upon the Roanoke County Land Records as Tax Map No. 27.13-4-2; and, WHEREAS, Lewis-Gibbs has requested that the Board of Supervisors vacate, quit-claim and release an unused portion of the 20' waterline easement and a portion of May 27, 2003 475 NAYS: None 2. Second reading of an ordinance to vacate, quit-claim and release two certain portions of a 25' public drainage easement crossing the property of James R. Walker of Roanoke, LLC and to acce tin exchange a relocated new 25' public drainage easement, Cave Spring Magisterial District. Paul Mahoney, County Attorne Mr. Mahoney reported that there have been no changes in this item since the first reading. There was no discussion on this matter. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None ORDINANCE 052703-6 TO VACATE, QUIT-CLAIM AND RELEASE TWO CERTAIN PORTIONS OF A 25' PUBLIC DRAINAGE EASEMENT CROSSING THE PROPERTY OF JAMES R. WALKER OF ROANOKE, LLC AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 25' PUBLIC DRAINAGE EASEMENT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed dated January 16, 2003, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, as Instrument No. 200302859, James R. Walker of Roanoke, LLC, as owner of the subject parcels of land, conveyed to the Board of Supervisors of Roanoke County perpetual easements (15' 25' and variable width) for the purpose of management, collection, transmission and distribution of drainage; and, WHEREAS, the petitioner, James R. Walker of Roanoke, LLC (Walker) is the current owner of the land over which the above-described easements are located, said May 27, 2003 4.77 hereby authorized to execute such documents and. take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: SECOND READING AND ADOPTION OF PROPOSED BUDGET 1. Resolution adopting the fiscal year 2003-2004 budget, including the fiscal year 2004-2008 Capital Improvement Plan, for Roanoke Count Virginia. Brent Robertson, Budget Director R-052703-7 Mr. Robertson reported that the resolution approving the fiscal year 2003- 04 budget for Roanoke County is detailed by fund and includes unappropriated balances for the General Government, Capital, Water and Sewer Funds. The School's budget is included in the overall County budget as presented in the resolution. Mr. Robertson stated that the proposed budget was submitted to the Board on April 22, 2003 and a public hearing on the proposed budget was held on April 22, 2003. The FY 2004-2008 Capital Improvements Plan (CIP), which was prepared in conjunction with the FY 2003-2004 budget, is included as part of this resolution. The proposed CIP represents an inventory of the County's capital needs for the next five years. On April 22, 2003 there was a public hearing to secure citizen comments on the County's FY 2004-2008 CIP. The adoption of the CIP does not represent an appropriation of funds. May 27, 2003 q,79 WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 22, 2003. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2003- 2004 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None May 27, 2003 481 Proposed Expenditures General Fund General Government General Administration 2,313,021 Constitutional Officers 8, 300, 923 Judicial Administration 1,110,435 Management Services 2,520,216 Public Safety 16,334,687 Community Services 9,647,828 Human Services 12,414,208 Non-Departmental 4,560,417 Transfers to School Operating Fund 55,795,241 Transfers to School -Non Recurring 125,000 Transfers to Capital Fund 3,388,515 Transfers to County Garage 132,513 Transfers to Debt Service Fund 8,600,030 Other 2,190, 906 Total General Government 127,433,940 Comprehensive Services 2,814,180 E-911 Maintenance 975,131 Law Library 41,648 S B & T Building 387,609 VJCCCA/Life Skills 317,620 County Garage 282,606 Recreation Fee Class 965,878 Internal Services 2,753,219 Total General Fund 135,971,831 Debt Service Fund -County 3,121,789 Capital Projects Fund 3,388,515 Internal Service Fund 937,906 Water Fund 12,166,360 Unappropriated Balance 5,974,498 Total Water Fund 18,140,858 Sewer Fund 6,969,139 Unappropriated Balance 2,912,772 Total Sewer Fund 9,881,911 School Operating Fund 104,532,177 School Cafeteria Fund 3,871,000 School Capital Fund 1,186,193 School Debt Fund 8,409,277 Regional Alternative School 361,143 School Grants Fund 3,905,018 School Textbook Fund 965,536 Total School Funds 123,230,344 Total Expenditures All Funds 294,673,154 Less: Transfers (79,486,214) Total Net of Transfers 215,186,940 May 27, 2003 483 O O O O O N O N O O O O O O O O O O O O O O O ~I O ' O O r O N O M ~ O O O O O O O 0 O 0 O 0 O 0 O 0 O 0 O 0 O I, O '' ~ `~ .~~. d p O O ~ O CO ~ O (~ t1') r a~ fD N W C`7 _M 0 O r 0 f~ li') W V' N O O lt7 0 O O 0 O LL) 0 O N O O 0 o O> tp h 0 0 0 In 0 M 0 M 0 O 0 O ~ ~ '. m S O U N ~ ~ tY ~!' r N O O r r r r to CO M M N ~ ~ ~ ~ Oj r r O O O O O O O O O O O O O O O O O O O O O O O O O O ~ O O O r O O O r In O O O O O O 0 O 0 O 0 O 0 O 0 O 0 O 0 0 O C w~ O O O O O O r W tC) In 0 L!') 0 O 0 ~ O h O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 . 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U i ~ v _ 7 ' ~ N E ~ E ~ a i a i o '~ U N `' a O Ll.l 4? cn C a a 7 ro m O o U N ~ o ~ O ~ U ~ ~ O i a Q , !!~ y a N O ~ H ~ w c ~ ~ ~ ~ •- _ i ~ a C ~ m . ° ° az ~ ` ° v w a m ° - ~ May 27, 2003 4,87 2. Second reading of ordinance appropriating the funds for the fiscal year 2003-2004 budget. Brent Robertson, Budget Director) 0-052703-8 Mr. Robertson stated that there has been one change to the appropriation ordinance from the first reading held on May 13, 2003. The Compensation Board has released the FY 2003-2004 state budget for the Sheriff's Department and the approved budget includes three (3) additional "emergency funded" positions for the jail due to increased inmate population. Twelve (12) emergency funded positions were originally included in the Sheriff's budget at the first reading (same level as FY 2002-2003); therefore, the additional 3 positions increases the total to 15 positions. These positions are funded by the state for a period of 12 months and will be reviewed by the Compensation Board on an annual basis as part of the state's budget process. The attached Classification Plan reflects these 15 positions in Part III -Grant Funded and Temporary Full-Time Positions. The change in the appropriation ordinance results in $69,987 of additional revenue from the Commonwealth with a corresponding increase in the expenditure budget for care and confinement (jail). There was no discussion on this matter. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None May 27, 2003 County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 489 Revenues: General Fund: General Government. Comprehensive Services E-911 Maintenance Law Library VJCCCA/Life Skills $ ' 127,433,940 2,814,180 975,131 41,648 317,620 SB & T Building 387,609 Recreation Fee Class 965,878 Internal Services.. 2,753,219 County Garage 282,606 Total General Fund $ 135,971,831 __ Debt Service Fund -County $ 3,121,789 Capital Projects Fund $ 3,388,515 Internal Service Fund -Risk Management $ 937,906 Water Fund $ 11,781,093 Beginning Balance _ 6,359,765 18,140,858 Sewer Fund $ 7,311,583 ...... Beginning Balance _ 2,570,328 9,881,911 ~ School Funds:. Operating.... $ 104,532,177 .Cafeteria 3,871,000 Capital 1,186,193 'j Debt 8,409,277 Regional Alternative School 361,143 Grant 3,905,018 Textbook 965,536 Total School Fund _ $ 123,230,344 Total All Funds $ 294,673,154 May 27, 2003 491 County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Public Safety . Police $ 8,1 19 715 Fire and Rescue 8,214,972 Total Public Safety $ 16,334,687 Community Services . . General Services $ 266,569 .... Solid Waste 4,401,501 Community Development 3,463,372 Building Maintenance 1,516,386 Total Community Services $ 9,647,828 Human Services Grounds Maintenance $ 1,724,629 Parks and Recreation . 2,389,477 Public Health 459,403 Social Services 5,006,771 Contributions-Human Service, Cultural, Tourism 407,483 .Library 2,086,791 VPI Extension 89,456 . Elections _ 242,758 Total Human Services $ 12,406,768 Non-Departmental Employee Benefits $ 1,340,000 Miscellaneous 821,000 Internal Service Charges 2,399,417 Total Non-Departmental $ 4,560,417 May 27, 2003 493 County of Roanoke Adopted FY 2003-2004 Budget May 27, 2003 Total General Fund $ 135,971,831 Debt Service Fund -County L_ $ 3,121,789 Capital Projects Fund I $ 3,388,515 Internal Services Fund -Risk Management $ 937,906 Water Fund $ 12,166,360 Unappropriated Balance 5,974,498 18,140,858 Sewer Fund $ 6,969,139 Unappropriated Balance 2,912,772 9,881,911 Sch ool Funds: Operating $ 104,532,177 Cafeteria _ 3,871,000 Capital 1,186,193 Debt _ 8,409,277........ Regional Alternative School 361,143 Grant 3,905,018 Text Book 965,536 Total School Funds $ 123,230,344 Total All Funds $ 294,673,154 f In addition to the a bove revenues and expenditures, the followi ng beginning balance will be appropriated to the Unappropriated Balance of the respective I fund: General Fund $ 9,000,000 .Capital Fund 360,000 May 27, 2003 495 2. Library Board (Appointed ~ District Supervisor McNamara nominated Sheryl Ricci, Windsor Hills Magisterial District, to fill the unexpired term of the late David Smith. This four-year term will expire December 31, 2003. 3. Parks, Recreation and Tourism Advisory Commission (Appointed District Supervisor Altizer nominated Roger Falls, Vinton Magisterial District, to serve an additional three-year term which will expire June 30, 2006. 4. Virginia Western Community College Board Supervisor McNamara expressed an interest in serving in this position. IN RE: CONSENT AGENDA R-052703-9, R-052703-9.b Supervisor Minnix moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 052703-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 27, 2003 designated as Item K -Consent Agenda be, and hereby is, approved and May 27, 2003 q.97 WHEREAS, Ms. Kessinger has served with professionalism and integrity, and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to LILLIE J. KESSINGER for thirty years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Ms. Barbara Duerk, 2607 Rosalind Avenue, spoke in support of bicycle paths being included in the improvements to Mountain View Road. She indicated that bicycle accommodations are for the convenience of motorists, and she appreciates space being provided for bicycles. She noted that she has been working with a group of individuals to revise the VDOT funding formula for bicycle and pedestrian accommodations. In April 2003, VDOT issued the following new directives revising bicycle and pedestrian policies so that non-motorized transportation receives the same consideration as motorized transportation: (1) Bicycle lanes, sidewalks, shared use paths or other accommodations shall be a part of the design of new highway and major reconstruction projects. (2) Bicyclists and pedestrians shall have easier access to the entire transportation system. (3) VDOT will review funding procedures for bike and pedestrian facilities so that they receive the same treatment as highway projects. (4) VDOT will identify laws that hinder bicycle and pedestrian accommodations in May 27, 2003 AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Accounts Paid _ April 2003 IN RE: CLOSED MEETING 499 Supervisor McNamara moved to go into closed meeting followed by work sessions at 4:32 p.m. pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely eminent domain proceedings, Chambers drainage easement. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: CLOSED MEETING Closed meeting was held from 6:40 p.m. until 6:51 p.m. IN RE: WORK SESSIONS 1. Demonstration of voting machines. Diane Henson, Re istrar Work session was held from 4:45 p.m. until 5:25 p.m. and was presented by Diane Henson, Registrar. Also present were Kimberlee Shoup and Debbie Alaveri, May 27, 2003 501 Mr. Holladay reported that the proposed changes to the ordinance involve a cap and replace system whereby the total number of billboards in Roanoke County would be capped. No increase in the number of billboards would be allowed, although some billboards would be allowed to be relocated. He reported that there are currently 109 billboards in Roanoke County, and the provision in the ordinance places priority on replacing billboards which are non-conforming. Many of the non-conforming billboards are not conforming due to the zoning district where they are located, and agricultural districts are where the majority of these situations occur. Mr. Holladay stated that the proposed ordinance would require the removal of anon-conforming billboard in order to relocate a billboard to a conforming location. If all the non-conforming billboards have been removed, then the conforming billboard can be relocated. The advertising/sign industry has expressed concerns if they lose a conforming billboard, they will lose this billboard and also be required to remove anon-conforming billboard in order to erect a new billboard. This is due to placing a priority on reducing the number of non- conforming billboards. Ms. Scheid indicated that the intent of the zoning ordinance is to phase out non-conforming billboards. She stated that approximately half of the billboards in Roanoke County are non-conforming, and the primary reason for this is due to the zoning district. She clarified that if for any reason a conforming billboard is lost, a non- conforming billboard must be removed in order to erect another conforming billboard. She also indicated that if a conforming billboard is damaged, it can be repaired. May 27, 2003 503 ordinance in terms of the two year rule for vested rights which states that if the non- conforming use is not exercised within that two year period of time, under most local government zoning ordinances, the vested rights are lost. Mr. Dicks indicated that this is consistent with the County's ordinance and the state law. The Highway Code gives specific provisions with respect to removal. It states that if a billboard was lawful when it was erected and the zoning ordinance in that area is subsequently changed, that billboard then becomes non-conforming. He indicated that a number of billboards are now non-conforming either by state law or based upon zoning changes. The VDOT standard for phasing out anon-conforming use is 60% of the replacement cost of the value of the billboard. There was general discussion regarding how replacement cost is determined and what determines the value of a billboard. Mr. Dicks requested that the Board consider the removal of the language on page 8 of the ordinance which referred to "structurally reconstructed" and on .page 9 which included "enlarged, extended or structurally reconstructed in any manner". It was noted that Lamar Advertising owns 50 billboards which is approximately half of the 109 billboards in Roanoke County. There was discussion regarding the allowance of tri-vision signs which had previously not been allowed under the zoning ordinance. This type of sign allows for three signs to be displayed on one billboard. Mr. Hodge requested that the sign industry work with the County to reduce the number of non-conforming signs. It was noted that there are approximately 4-5 sign May 27, 2003 505 matter at the evening session and to schedule a work session at the June 10 meeting with the Planning Commission and representatives of the sign industry to further discuss this matter. It was decided that the public hearing will still be held at tonight's meeting. IN RE: CERTIFICATION RESOLUTION R-052703-10 At 7:02 p.m., Supervisor McNamara moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 052703-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None May 27, 2003 507 WHEREAS, teamwork is essential in the sport of cheerleading with each member contributing to the success of the team; and WHEREAS, individual members of the team were recognized for the following accomplishments: 1St Team All District: Monica West Emily Holdren 2"d Team All District: C. J. Tribble Ashley Creasy NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the WILLIAM BYRD HIGH SCHOOL CHEERLEADING COMPETITION TEAM: Leann Barber, Christina Bryan, Jamie Conner, Ashley Creasy, Ashleigh Glass, Amanda Gurley, Allyson Henderson, Emily Holdren, Amber Hylton, Renae Hylton, Heather Leffell, Amanda Mitchell, Chelsea Roark, Ashli Semones, Josh Thomas, Joy Thomas, Courtney Thompson, C. J. Tribble, Monica West, Ashley Williams and Amy Neas, Alternate, for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2. Resolution of congratulations to students at Burton Technology Center for winnin the Virginia Skills USA Vocational Industrial Clubs of America, Inc. V( ICA) awards R-052703-12 Chairman McNamara presented the resolution to Joan Farley, Skills USA advisor, and Ben Helmandollar, Associate Administrator of Career and Technical Education. Certificates of recognition were presented to the following students: Abby Jones, Elaine Main, Dominik Poetek, J. D. Riddle, Blair Shriver, Erin Sowder, Tucker May 27, 2003 509 participate in an interview. • Promotional Bulletin Board: Amanda Wilson and Dominik Poetek, Cave Spring High School. Awarded to the student designed and constructed bulletin board that does the best job of promoting Career and Technical Education and SkiIIsUSA-VICA. • Occupational Display: Ben Hicks, Kirk Gravely, and Chance Worley, Glenvar High School; J D Riddle, Cave Spring High School; and Josh Thurston and Victoria Padgett, Hidden Valley High School. Awarded to the student designed and constructed display which best depicts their particular program. The display was built by welding students. • Students of the Year: Tucker Stapleton, Cave Spring Hiqh School, and April Brown, William Byrd High School. Awarded to the male and female students who have demonstrated excellence in all aspects of student life. Students must document activities, grades and attendance; demonstrate leadership at the highest level; successfully complete an examination; and participate in an interview. • Community Service• April Brown, William Byrd Hiqh School, and Elaine Main, Cave Spring High School. Awarded to the school which completed the most thorough and successful community service activity. The activity must be documented and students complete a presentation before a panel of judges. The activity was an angel tree project for the Head Start center located at A. R. Burton Technology Center. • Job Interview Zach Emerson, a post-secondary Computer Information Technology Student. Awarded to the student who demonstrated the best ability to successfully complete a job interview before a panel of business and industry judges. • Spelling: Blair Shriver, Cave Spring High School. Awarded to the student who scores the highest on a written spelling examination. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the students at A. R. Burton Technology Center for winning the Virginia USASkills-VICA awards; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to each of the students in all of their future endeavors. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: PUBLIC HEARING AND FIRST READING OF ORDINANCE May 27, 2003 511 meetings, discussions with citizens, and other obligations of serving on the Board, translates to a low hourly wage. Supervisor Minnix moved to approve the first reading and set the second reading for June 10, 2003. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone .67 acres from C-1 Office District to C-2 General Commercial District in order to operate a beauty salon located at 3505 Brambleton Avenue, Windsor Hills Magisterial District, upon the etp ition of Windsor House, Inc. Janet Scheid, Chief Planner Withdrawn at the request of the petitioner Chairman McNamara confirmed that this item had been withdrawn at the request of the petitioner. 2. Second readin of an ordinance to rezone 1_8 acres from R-3 Medium Density Multi-Family Residential District to C-1 Office District in order to operate a eg neral office located at 3406 Ogden Road, Cave S rin Magisterial District, upon the etp ition of Balzer & Associates, Inc. Janet Scheid, Chief Planner Withdrawn at the request of the petitioner May 27, 2003 513 billboards can be installed, but in return a billboard must be removed. To achieve the Planning Commission's goal of reducing the number of non-conforming billboards, the revised ordinance places a priority on removing non-conforming billboards. In some specific instances, this may result in a conforming billboard coming down and a non- conforming billboard also having to be removed in order to install one new billboard. Ms. Scheid stated that over the course of the past 15-16 months, Planning Department staff and members of the Planning Commission have met approximately 8- 10 times in work session and public hearings regarding this issue. She indicated that from the outset, representatives of both the on-premise and billboard sign industries have attended and participated in the meetings. These representatives indicated that they did not want to see a total ban on new signs and the Planning Commission listened to these concerns. Ms. Scheid outlined the major amendments to the sign ordinance which are as follows: (1) Allowing temporary signs (banners) by annual permit, but in exchange, reducing the number of banners allowed from two to one. (2) Prohibiting roof and portable signs. (3) Amending the ordinance so that non-conforming signs that lose their main supporting structure(s) cannot be rebuilt. (4) Offering a reduced setback option for freestanding signs in commercial and industrial zoning districts, in exchange for reduced sign height. (5) Amending the off-premises (billboard) regulations by placing a cap on the number of billboards currently existing in Roanoke County. Construction of new billboards would still be allowed, but only after removing an existing May 27, 2003 515 here do not realize the treasure they have and are not preserving the area. She stated that billboards are an eyesore to everyone except those who put them up and those whose products and services are advertised on them. She requested that the Board adopt the proposed resolution. Mary Zirkle, 747 Devonshire Drive, submitted a written statement to the Board in support of the proposed revisions to the sign ordinance since she was unable to attend the meeting. She stated that the "ordinance revision is a step in the right direction to enabling the goal, implementation strategies, and objectives laid out in 1998 Community Plan". She also indicated that 9 of the top 10 Virginia localities, ranked in terms of total tourist expenditures, do not allow billboards. She stated that there "is a place for billboards. Agricultural lands and open spaces in Roanoke County are a more precious commodity for us as citizens and our local tourist industry than is the allowance of outdoor advertisement that benefits the billboard industry". Supervisor McNamara stated that the Board met in work session this afternoon regarding this matter, and he indicated that a number of issues still need to be resolved. John G. "Chip" Dicks, counsel for the outdoor advertising industry in Virginia and Lamar Advertising Company, noted that a constructive dialogue took place during the work session and the focus has narrowed down to several issues which he feels can be resolved. He stated that if it is the Board's pleasure to defer action on this matter, he is committed to working with the County Attorney, County Administrator and May 27, 2003 517 will be responsible for ultimately making the decision. He indicated that the Board needs to provide direction to the staff regarding the Board's desired modifications to the ordinance. He indicated that at the next work session, the Board should be prepared to provide the necessary direction to staff to modify the ordinance so it can be returned to the Board for approval in four weeks. Supervisor McNamara indicated that the Planning Commission should be included in this meeting, and Supervisor Flora concurred. Supervisor McNamara moved to postpone action on this item until June 24, 2003 and to schedule a work session on June 10 with the Planning Commission to further discuss this issue. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 4. Second reading of an ordinance to obtain a Special Use Permit to construct a religious assembly facility on 5.99 acres, located at 7700 Willow Branch Road, Cave Spring Magisterial District, upon the etp ition of Lighthouse Church of the Brethren. Janet Scheid, Chief Planner n_n~~~n~_~ ~ Ms. Scheid reported that the property is currently zoned AG-3 and religious assembly is permitted in this zoning district with a special use permit. She indicated that the petitioner currently owns the property which is located on Boones May 27, 2003 519 acres located at 7700 Willow Branch Road (Tax Map No. 114.00-2-18.2) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 5. Second reading of an ordinance to rezone 4.842 acres from R-1 Low Density Residential District to R-3 Medium Density Multi- Family Residential District with conditions in order to construct multi-family dwellings located at 1400 Hardy Road, Vinton Magisterial District, u on the etp ition of Development & Design' LLC. Janet Scheid, Chief Planner 0-052703-14 Ms. Scheid stated that the petitioners would like to build 18 one-story patio homes on this site with one private street entering the site. She indicated that the property adjoins the Deer Ridge townhouse development and at the public hearing held by the Planning Commission on May 6, Mr. Cary Johnson, President of the Deer Ridge Homeowners Association, expressed concerns about the number, type and height of the proposed structures. He specifically expressed concern regarding access from the Deer Ridge townhouses and access from the Deer Ridge townhouses to the Wolf Creek May 27, 2003 521 of his property which runs to Deer Ridge. He has spoken with the representative from the greenway and was informed that there was nothing he could do to benefit the greenway other than making the appearance on his property appealing to the homeowners and the general public. He stated his intention to maintain the property and have it "look like a park". Supervisor Altizer questioned Ms. Scheid regarding the possibility of an easement for the greenway through this property. Ms. Scheid indicated that she had spoken with the residents of Deer Ridge at the Planning Commission hearing, and they voiced the concern that they do not have safe access from their development to the petitioner's development due to a significant change in grade. Ms. Scheid indicated that if they were able to obtain suitable access to the petitioner's property, then she felt that the petitioner would be willing to dedicate an area of open space towards Hardy Road to allow a crossing to the greenway. Mr. Helscher noted that none of the actions proposed by the petitioner will inhibit Deer Ridge. As noted, the greenway is located across the road from the petitioner's property. He stated that if the greenway is interested in this property, the petitioner is willing to work with them and they intend to maintain this area as an open green space whether it is privately owned and maintained or whether it is dedicated as apart of the greenway trails system. Ms. Scheid indicated that she is working to schedule a meeting with the Homeowners Association at Deer Ridge and Liz Belcher, Greenways Coordinator, to try ` _, May 27, 2003rJ23 development with the possibility of dedicating all or a portion of the area as part of the Greenway Trails system. 4. That said real estate is more fully described as follows: Beginning at a point on the northerly right of way line of Hardy Road (State Secondary Rte. 634), variable in width, said point being a corner to the property of Pierre and Carolyn Goria (Tax Map No. 61.18-2-23); thence leaving Hardy Road and with the line of Goria and also following generally the easterly boundary of Wolf Creek the following ten courses and distances: N. 14 deg. 55' 27" W. 94.56 feet; N. 33 deg. 33' 15" E. 26.93 feet; N. 5 deg. 58' 45" E. 95.62 feet; N. 14 deg. 35' 47" W. 54 feet; N. 10 deg. 47' 10" E. 92.96 feet; N. 9 deg. 24' 08" E. 54.35 feet to a point on line of Town of Vinton (Tax Map No. 61.18-2- 22); thence with the same and still following Wolf Creek, N. 27 deg 45' 15" E. 107.35 feet; N. 48 deg. 05' 00" E. 130.90 feet; N. 25 deg. 15' 00" E. 64.90 feet; N. 44 deg. 05' 00" E. 112.30 feet to a point on line of property of R. Stephen Brown (Tax Map No. 61.18-2-25); thence leaving Wolf Creek and with the line of Brown and other lots in Deer Ridge Subdivision, S. 17 deg. 43' S0" E. 346.63 feet to a point; thence continuing with the Deer Ridge Subdivision, S. 10 deg. 50' 00" E. 199.95 feet to a point; thence continuing with the lands of the Deer Ridge Homeowners' Association, S. 47 deg. 20' 20" W. 415.83 to a point on the northerly right of way line of Hardy Road; thence with the same, a curve to the right whose chord bearing and distance is: N. 52 deg. 24' 11" W. 128.75 feet, an arc distance of 128.75 feet, a radius of 5,618.43 feet to the place of Beginning, and containing 4.84 acres, Tax Map No. 61.18-2-24, more particularly shown on Concept Plan for Greenway Landing dated February 10, 2003, made by Roderick F. Pierson, L.S. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Altizer to adopt the ordinance with conditions, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: (1) He reported that on May 10 a special election was held and he congratulated Brandon Bell for receiving the nomination. He stated that f ' .. May 27, 2003 525 Supervisor McNamara: (1) He reminded Supervisor Flora that the meetings are webcast and that he could have viewed the meeting live. IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 8:22 p.m. Submitted by: Diane S. Childers Clerk to the Board Approved by: Joseph P. McNamara Chairman ACTION NO. A-061003-5.b ITEM NO. I-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2003 Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund (820) Patricia M. Radcliffe Chief Administrator/Regional Director Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The Regional Board budget application for fiscal year 2002-2003 is currently $5,883,778. The proposed application for fiscal year 2003-2004 is $5,972,243 (see attachments). The Regional Program began operation during fiscal year 1986-1987. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County, and Franklin County. Services are provided to children with autism, multiple disabilities, severe disabilities, and hearing impairments. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County FISCAL IMPACT: Revenue received from participating school divisions is based on a per pupil cost. Program cost for each division is offset through reimbursement from the State Department of Education. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for fiscal year 2003-2004. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® [] ~ Mr. Church ® ~ ~ Mr. Minnix ® ~ ~ Mr. Altizer ® ~ ~ Mr. McNamara ® ~ ~ cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Patricia M. Radcliffe, Chief Administrator 2 ~'C` • Budget Data 2003-04 • FY 2003-04 proposed budget $5,972,243 • FY 2002-03 approved budget $5,883,778 • Total increase from FY 2002-03 to FY 2003-04 $88,465 or 2% • Employee Raises Botetourt County Craig County Franklin County Roanoke City Roanoke County Salem City • Increase in Fringe Roanoke County 4% 2.5% 3.5% 2-3% 2% 3.5% 2% (From 28% to 30%) • Overall Personnel increase from FY 2002-2003 to FY 2003-2004 by Locality Botetourt County <$ 33,732> ; Craig County $ 1,446 Franklin County <$ 6,928> Roanoke City $150,108 Roanoke County $ 31,170 Salem City $ 7,954 • Rate listing comparison Disability 02/03 03/04 Increase Aut $110.57 $137.36 24.23% SD $146.29 $162.80 11.29% Inst Asst $ 88.61 $ 92.81 4.74% HI $127.54 $173.80 36.27% MD $114.53 $136.15 18.88% Summer $ 57.97 $ 75.35 29.98% • f C, • M O N M t ~ j~ ~~ w C X X X X X X X C a • w m C9 ry o tp y m N ~ ~ a ^ a y m r ~ n°. m 3 0 ~; ` U m G t N N 7 m p a c C ~C ~ ~ N. m O x y a m ~ R C C m U ~ ~ ~ ~ N N U ~ of Xx _ C ~ O)~ p_ ~ ~ m mm O ~. ww,~ c C ~ .y m o Vic" m ~ O J O _~ N O E~ ~ (n ~ ,C T ~ D. 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( HY ~~,i O ~ ~ C7 N ~ OJ r Y7 M ~ < ~ ,, 'rf~ 13E N m n ~, ~ 8 ~ a E E•~:• fit, ~~~ m ~ m e a ~ ~ n m o Ij , a k: .E~, !•• o .n m m Z n ~ h M N ~ O 1' ~•~ E L ~E~ :~+ ,?. n N O ~ N N ~, N o ~IE p ajf1; 3 ~, ~° ^ O e ~ O v ry ~ ~ (tE ~ p ~ i'I r ~ W Q t'1 € 1 ", ,fj i7I}j t.rlE N ~ N Z O I a y ~ ~ ~ .. ~ w w 4 (( ~ J~ 2 N u W N vj z F ~. " _ o ~ UU I~ a } q 5 g yy ~ w ~~ q u w g o v ° a ~~ ~s B F ~ ~ 4 b~ w .2 o goF o F€ F ~~ ~o g5 ~ ~ ~ ~ ~ w ~ ~ ~ o a ~S y ~ Z X ~~ L / ~~7 a F ~ + LL o rt 7i ~ 6 ~ qNq r/ Q ~ Q ~ € ~ F ~O b a ~ ~ e .~ . ~ _ .~ II 4 JJ p 44~ _ E% ~ ~LL { ~ ~ a ¢ R W 6 Q K .,~ ACTION NO. ITEM NO. -T - , ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2003 Request for appropriation of the 2003-2004 Roanoke Valley Regional School Fund (820) Patricia M. Radcliffe Chief Administrator/Regional Director Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The Regional Board budget application for fiscal year 2002-2003 is currently $5,883,778. The proposed application for fiscal year 2003-2004 is $5,972,243 (see attachments). The Regional Program began operation during fiscal year 1986-1987. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County, and Franklin County. Services are provided to children with autism, multiple disabilities, severe disabilities, and hearing impairments. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County FISCAL IMPACT: Revenue received from participating school divisions is based on a per pupil cost. Program cost for each division is offset through reimbursement from the State Department of Education. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for fiscal year 2003-2004. ~~ Budget Data 2003-04 • FY 2003-04 proposed budget $5,972,243 • FY 2002-03 approved budget $5,883,778 • Total increase from FY 2002-03 to FY 2003-04 $88,465 or 2% • Employee Raises Botetourt County Craig County Franklin County Roanoke City Roanoke County Salem City • Increase in Fringe Roanoke County 4% 2.5% 3.5% 2-3% 2% 3.5% 2% (From 28% to 30%) • Overall Personnel increase from FY 2002-2003 to FY 2003-2004 by Locality Botetourt County <$ 33,732> Craig County $ 1,446 Franklin County <$ 6,928> Roanoke City $150,108 Roanoke County $ 31,170 Salem City $ 7,954 • Rate listing comparison Disability 02/03 03/04 Increase Aut $110.57 $137.36 24.23% SD $146.29 $162.80 11.29% Inst Asst $ 88.61 $ 92.81 4.74% HI $127.54 $173.80 36.27% MD $114.53 $136.15 18.88% Summer $ 57.97 $ 75.35 29.98% J M 0 0 N M L V ~~ W N a^ a xxxxxxx d °rn M Q N ~ ~ N ~ M o O C U ~ N D Q d 7 U N U ~ _. ~ m ~ T y a ~ o C } Vl VJ ~ O a, N w ~ F ~ Q Q ~ ~ o c E W W m o .~ 7 N ~ _ - ~ 0) OI C ~ ~ C .C ~ E .~. ~ ~ ~ = N C f0 d a .° ° ° ~ d'~ a00 y ° O cU ~ ~ O N L t X i _ ~ ~ p O O W~ am+ _ Z Z y N > x X X X X X x x } } Vi :: O Z y d N 7 ° ~ LL .. 01 m W C c a ~ ti ~ R U ~ ~ o c yia.. 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X ~ `~ O ~ ~ U ~/ C I.fi ~ a ~ o J ~ ~ ~ O m N W C O O ~ c Z ~ ~ ~a/ ~o /~ ~ M W ~ O Y O O C ~ co - O ~ ~' ~ W H H w C7 0 m U O a a O Q a ~ O N V ~ M ~t N o ~ ~ rn O O Ln M O W J ~ ~ ~ ~ ~ O ~ ~ Q Q W W o ~ ~ o O W M M ~ m ~ ~ ~ Q ~ ~ m ~ ~ U ~ ~ ~ -- O ~ ~ a w ¢ O z ~ ~ ~ a N O N ~ N M ~ ~ t17 W J CO In M ~ U F- O O O H o ~ ~ W to M V W ~ ~ } Q a Z ~ W ~ ~ ~ W U v ° ° ~ o M O O M O Q ~ W N l17 M I~ (O w Q M ~ } ~ m O Q d Z W W Z O w Q U W a X ~ z j W ~ a ~ z w O ~ ~ U ~ ~ W .-. d N O~ ~ g W~ ~ U ~ O O O H O ~ z w ~ U ~ O ~ ~ ~ N M ~ M N c'~ N CO V O ~ O N (~j O N M ti NI I ~ CO W Z W w w w W ~ W N U _ Z ~ ~ w m X ~ ~ w z ~ O O w z ~ z ~ ~ ~~ ---~~ X W J 7 O W 2 U N Z O Q a O U W F a n a° U C 3 a a ~ m ° 00 ~ ~ o o ~' c tt ~- m Z W Q H U ~ 0 ao a aN O a 0 a 8 ~~ ~o `' • X W J 7 W U y Z O Q F a O U W H a a° c v b 3 a ma ~ N d m d' J m O 7 ~ Z W 6 ~ U ~ o ao a am 0 a O a a s e~ t~~ t .- 1 ACTION NO. A-061003-5.a ITEM NO. I-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Confirmation of appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. CLEAN VALLEY COUNCIL At the May 27, 2003 meeting, Supervisor Minnix nominated Dennis "Chip" Harris and Lee B. Eddy, Board Liaison, to serve additional two-year terms. These terms will expire on June 30, 2005. 2. LIBRARY BOARD (APPOINTED BY DISTRICT) At the May 27, 2003 meeting, Supervisor McNamara nominated Sheryl Ricci, Windsor Hills Magisterial District, to complete the unexpired term of David Smith. This four-year term will expire on December 31, 2003. 3. PARKS, RECREATION & TOURISM ADVISORY BOARD (APPOINTED BY DISTRICT) At the May 27, 2003 meeting, Supervisor Altizer nominated Roger Falls, Vinton Magisterial District, to serve an additional three-year term. This term will expire on June 30, 2006. 1 STAFF RECOMMENDATION: It is recommended that the above appointments to the Clean Valley Council, Library Board and Parks, Recreation & Tourism Advisory Board be confirmed. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Clean Valley Council File Library Board File Parks, Recreation & Tourism Advisory Board File 2 e ~.~ ACTION NO. ITEM NO. _ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Confirmation of appointments to the Clean Valley Council, Library Board, and Parks, Recreation & Tourism Advisory Board SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. CLEAN VALLEY COUNCIL At the May 27, 2003 meeting, Supervisor Minnix nominated Dennis "Chip" Harris and Lee B. Eddy, Board Liaison, to serve additional two-year terms. These terms will expire on June 30, 2005. 2. LIBRARY BOARD (APPOINTED BY DISTRICT) At the May 27, 2003 meeting, Supervisor McNamara nominated Sheryl Ricci, Windsor Hills Magisterial District, to complete the unexpired term of David Smith. This four-year term will expire on December 31, 2003. 3. PARKS, RECREATION & TOURISM ADVISORY BOARD (APPOINTED BY DISTRICT) At the May 27, 2003 meeting, Supervisor Altizer nominated Roger Falls, Vinton Magisterial District, to serve an additional three-year term. This term will expire on June 30, 2006. ~' "~' ~. STAFF RECOMMENDATION: It is recommended that the above appointments to the Clean Valley Council, Library Board and Parks, Recreation & Tourism Advisory Board be confirmed. ACTION NO. A-061003-5.c ITEM NO. I-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services SUBMITTED BY: APPROVED BY: Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment that will further upgrade the Jail Management System software through expansion of IrisScan functionality into the courthouse operations. Two additional IrisScan units will be purchased for the Juvenile and Domestic Relations and Circuit Courts and will be integrated with the IMATS Due to Report Module for more efficient processing of weekenders and delayed reporting inmates. This grant was approved by letter on April 1, 2003. This grant award is for a nine month period from April 1, 2003 through December 31, 2003. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $12,000 in federal funds and $4,000 local cash match for a total of $16,000. No additional funding from the Board of Supervisors is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ~ ~ Mr. Church ® ~ ~ Mr. Minnix ® ~ ~ Mr. Altizer ® ~ ~ Mr. McNamara ® ~ ~ cc: File Rebecca Owen, Director, Finance Pauf M. Mahoney, County Attorney Jimmy Chapman, Police Department Gerald S. Hoit, Sheriff 2 ~~ ~, Department of Criminal Justice Services 805 East Broad Street,l0th Floor, Richmond, VA 23219 JtatelIlellL OI L,rrdnt. tiwarw~~~CY~au~v Subgrantee-- Date: March 24, 2003 Roanoke County Grant Number-- Grant Period-- 03-A4226CR02 From: 4/1/2003 Through: 12/31/2003 Pro'ect Director Pro'ect Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms. Danial Morris Sheriff County Administrator Finance Director Roanoke County Sheriffs Office Roanoke County Roanoke County 430 E. Clay Street P. 0. Box 29800 P. O. Box 29800 Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6139 Phone No: (540) 772-2004 Phone No: (540) 772-2020 GRANT AWARD BUDGET Budget Cate ories DCJS Funds Federal S ecial Sub rantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 onsultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. E ui ment $12,000 $ 0 $4,000 $16,000 E. Indirect Ex enses $ 0 $ 0 $ 0 $ 0 F. Supplies & Other Ex enses $ 0 $ 0 $ 0 $ 0 TOTALS $12,000 $ 0 $4,000 $16,000 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. I ~~ Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptant nd the Condition attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this ~~~ day of ~ , 20~. Signature: Title• ~• Elmer C. Hodge County Administrator • ACTION NO. ITEM NO. Z -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Request for acceptance of federal grant (03-A4226CR02) in the amount of $12,000 from the Department of Criminal Justice Services SUBMITTED BY: APPROVED BY: Gerald S. Holt Sheriff Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~..~.~ SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement program. This program will provide funds to purchase additional equipment that will further upgrade the Jail Management System software through expansion of IrisScan functionality into the courthouse operations. Two additional IrisScan units will be purchased for the Juvenile and Domestic Relations and Circuit Courts and will be integrated with the IMATS Due to Report Module for more efficient processing of weekenders and delayed reporting inmates. This grant was approved by letter on April 1, 2003. This grant award is for a nine month period from April 1, 2003 through December 31, 2003. FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $12,000 in federal funds and $4,000 local cash match for a total of $16,000. No additional funding from the Board of Supervisors is required. --~~ ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. ~- `~ Department of Criminal Justice Services 805 East Broad Street,l0th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee-- Date: March 24, 2003 Roanoke County Grant Number-- Grant Period-- 03-A4226CR02 From: 4/1/2003 Through: 12/31/2003 Pro'ect Director Pro'ect Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms. Danial Morris Sheriff County Administrator Finance Director Roanoke County Sheriffs Office Roanoke County Roanoke County 430 E. Clay Street P. O. Box 29800 P. O. Box 29800 Salem, Virginia 24153 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 387-6139 Phone No: (540) 772-2004 Phone No: (540) 772-2020 GRANT AWARD BUDGET Bud et Cate ories DCJS Funds Federal S ecial Sub rantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. E ui ment $12,000 $ 0 $4,000 $16,000 E. Indirect Ex enses $ 0 $ 0 $ 0 $ 0 F. Supplies & Other Ex enses $ 0 $ 0 $ 0 $ 0 TOTALS $12,000 $ 0 $4,000 $16,000 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. ~~~ ..~ s,-~~.~.A.....~ Ch Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptanc nd the Condition attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this ~~~ day of ~ , 20,~. Signature: Title• ~'~ Elmer C. Hodge County Administrator e ACTION NO. A-061003-5.d ITEM NO I-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc. to the Board of Supervisors of Roanoke County, Vinton Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements to the Board of Supervisors for drainage purposes on property of Integrity Windows, Inc. and F&W Properties II, Inc. in connection with the development of Valley Gateway Business Park in the Vinton Magisterial District of Roanoke County. (a) Donation of a drainage easement, twenty feet (20') in width, and a basin access easement, twenty feet (20') in width, from Integrity Windows, Inc. (Tax Map No. 50.01-1-5) as shown on plat prepared by Hayes, Seay, Mattern & Mattern, Inc., dated May 27, 2003, a copy of which is attached hereto as Exhibit A. (b) Donation of a drainage easement, twenty feet (20') in width, from F&W Properties II, Inc. (Tax Map No. 50.01-1-5.5) as shown on plat prepared by Hayes, Seay, Mattern &Mattern, Inc., dated May 27, 2003, a copy of which is attached hereto as Exhibit A. The location and dimensions of these easements have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donations. 1 VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development ti ~ ` ail. 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O' i ~ 1 g ~~11 I '~ ? •. .'•,.•. .' o~o ~ iV ZppV10~1 TL W tZVI.I eI 1 ,'.•'. ~ .', ~" '....' ' ~. U ~ V~ Z 2 W ~ 2 g~ pWp ~ ~ }~ 1 ~ ~ ~ ~p I~ p~ ~~= ``O` _ gipp0" ~s ; ~ ; '' ~ ~ ~ ~ ~ {`y]~~ ~3 ~3 °' ~ L / Or tton ~~ 1 ~ 1 ~~~ ~~/ ~ ~ ~ ~ (p ~ POO 0~18~ I ~ 8i °~ Z O ~~ I~ O~Z ~V _ ~-~ ~ 1~N ~ p ~p tp a --- -- - ~x~.~.N ~ z Qp~~ OF?~u]u1N~ i-c` - ~lK 1 Or. ~ .G~. N i ~ N~O ~ ~~+ ~Z ~ t~ k5~ N ~ N N 01 ~p ~~~ ~ om' o mR ~VUC~U~iVV ~ ~ ~ N R ~ V ~, ti 2 ~i '1" to i i -~,.. ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Donation of drainage easements from Integrity Windows, Inc. and F&W Properties II, Inc. to the Board of Supervisors of Roanoke County, Vinton Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: a~~~~~'' SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements to the Board of Supervisors for drainage purposes on property of Integrity Windows, Inc. and F&W Properties II, Inc. in connection with the development of Valley Gateway Business Park in the Vinton Magisterial District of Roanoke County. (a) Donation of a drainage easement, twenty feet (20') in width, and a basin access easement, twenty feet (20') in width, from Integrity Windows, Inc. (Tax Map No. 50.01-1-5) as shown on plat prepared by Hayes, Seay, Matters 8~ Matters, Inc., dated May 27, 2003, a copy of which is attached hereto as Exhibit A. (b) Donation of a drainage easement, twenty feet (20') in width, from F&W Properties I I, Inc. (Tax Map No. 50.01-1-5.5) as shown on plat prepared by Hayes, Seay, Matters & Matters, Inc., dated May 27, 2003, a copy of which is attached hereto as Exhibit A. The location and dimensions of these easements have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donations. ,, ~ to cq ~ _ ter. 8~~ W ~~~ ~ W O =~F o~° W ~ ' aC P ~4y~ W ~ N ~~ 1m~~ ~ ~ ((J V ~ ~ N ~o~~ ~ 11'~j jib V ~ ~ O ~ ~ 2 ~gp.'l9' W ~ ` ~ ~ ~ ~ j _ ~S~ ~ _ /T V, ~ v ~ ~ 0.9ms~ ~•~~h 1[427 ~ 4i ~ ~~~. W ~ W ~ a a4 oc Wiz ~~m~ _ ~ ~ 0 ~V r 1 ~~' ~~ oi~N W V ~S ~ v fSG ~` ~ ~ P4 ~. ^1 arc t\~ r µ' N ti ~ 0~ . V Z wP ! ~ ~'r !/'1 m ~( ~1V V 4 i r'}~) 2 ~ ~ O~ 8~< ~ ~ r:l ~ ~ z r m rl ~ ).:) 1 ~ ~C 4C ~. ~j ~L 4 Pri 1`,,/. a ~ ~8 r' 1 I ~_ ~ < ~ v ~ 3 ~ 1 ~~ b ~ 1 ) )~~ ~~~ ~~ r,~rQ I %3 W ~ y 'S ~ I r~ ~• ~ O a•,~.vf. ~ ~ ° ai 4~ rl ~ 11Y ~ ~J - ~, 4 I ~ ~ F~i ~ y~ / ~ --~~ ~ L-1 ~~ ~: ; 11!•.'1 ~~ r/ ~ ~ '~ ~r ~ F _ ' it I 4 / 4 ~~ v Q a• ~ ~0' ti~ ja ' i~ i 20 Ilt~ ~ ~ ~~ ~ i tp p R `j~ /~Wr~i •~~'r ~ U I SN YP~ o ly ~~ ~~ ~ T~ W #'~ `pn / ~ ~ 1 N g X11 ~ ~ ~. ~ ~~`~ ~~ ~ ~' ~ $ a ~ ~~ ~ m ^s ~ Q W 1 `} I ~ ^ 3m R~ II ~. I ~r ~ W n kY • O ~' U ~. '~ ~CUr' 2 ~ RD ~N y~y~~~{{.. .. R 1p I ~~~ 6~t0m~ N ."~~~ I r~ 2 m 4 i r i :~ •. F~i 1IKi . ~ U ~3 ."~ e[ yC 'u I i N OwC O w I~~ 1 r i ~~I .. ~~ ~ , ~ o 13 I 1 ~~~.~: .~r•.:~~~. 3 w w 3 3 w 3 w N'~r~ a~:::.:::•:i w 2 r l ~ ..~. ~~ ~ aNi ~ Z 2 m~ 2 I 1 yl ~.oo I 1 I 'y pQ p~ 5~; `fog ~^~gI IAli ~ ~~~~~~~~+ O~ 1 ~ ~ °~ Z ~ U ~~Qmo^d -_-'~~'''I' S~A.~rl. p+ 2W ~ ~ z p~~~ oU~ Ic Y V b ~ N a ":. 7 ~ N <~~M. 'coq.' %/ ~~ ~ a ~B ~'`~[at. 88888$188 ~~~ ~ a 'pm mR jucNivc~Bvo ~ ~~ ~ NuSR p U Y Y n N 2 ~!~ W ACTION NO. A-061003-5.e ITEM NO. I-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Designation of voting delegate to the National Association of Counties Conference, July 11 - 15, 2003 APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties Annual Conference will be held July 11- 15, 2003, in Milwaukee, Wisconsin. TreasurerAlfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke County at the business meeting. The Credentials Identification Form must be returned to NACo by June 20, 2003. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACo. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ~ ~ Mr. Church ® ~ ~ Mr. Minnix ® ~ ~ Mr. Alti~er ® ~ ~ Mr. McNamara ® ~ ~ cc: File Alfred C. Anderson, Treasurer Credential Committee ^ ~ NACo 2003 Credentials Voting) 38553 Identification Form ~. Please complete and return this form by June 20th to: NACo, Attn: Emily Landsman, 440 First Street, NW, Washington, DC 20001 or fax it to Emily Landsman, at (202) 393-2630 by June 20th or have the voting delegates} cany it with them to the conference and present it at the Credentials Desk. CountylParish/Borough ~ d ~N~ k ~ Co uNT State Designated Delegate First Name Last Name R ~ ~ R. ~ ~ Pr n/ ~ ~. S a ~ Job Title First Alternate r ~ First Name Last Name iuu i iuc i_~ ru,. Second Alternate First Name Last Name This form must be signed by the Chief Elected Official from your county. Submissions without an appropria signrature will not be accepted. Signature: ~"~'~`~-~~- `~j~ 0 Bo r President/ChairmanlJudgelMayorSignature Required Date © Check here if you do not wish the State Association Representative to pick up your credentials and vote on your behalf in lieu of your county/parishlborough voting. Check here if you wish to vote by proxy. If checked, list the county/parishlborough to cast your votes below. The proxy must have at least one paid registrant for NACo's Annual Conference. County/Parish/Borouahallowed to cast my votes ~ ~•r...t c-ir-~3 ~ ACTION NO. ITEM NO. _1.-, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Designation of voting delegate to the National Association of Counties Conference, July 11 - 15, 2003 APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties Annual Conference will be held July 11- 15, 2003, in Milwaukee, Wisconsin. TreasurerAlfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke County at the business meeting. The Credentials Identification Form must be returned to NACo by June 20, 2003. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACo. ~' lSJ MEMORANDUM ELECTION OF SECOND VICE PRESIDENT To: County Executives, Parish Presidents, Borough Mayors and County Board Chairpersons From: Ken Mayfield, NACo President Date: May 28, 2003 Subiect: Voting Credentials - 2003 Annual Conference We are preparing for NACo's 68th Annual Conference being held July 11-15, 2003 in Milwaukee, Wisconsin. We need your help to ensure that your county can participate in the association's annual election of officers and policy adoption for this year's American County Platform. In order to vote, a county must have paid its membership dues, and have one paid registrant for the conference, according to NACo bylaws. Please indicate on the enclosed form the name of the voting delegate and alternate(s) authorized to pick up your county's voting materials. Additionally an elected board member must sign the form. In addition, state association executive directors or presidents are entitled to pick up unclaimed credentials on Monday, July 14. If you do not want the state association to receive your voting materials, please check the box on the enclosed form. Please mail enclosed form to the following address by FRIDAY, JUNE 20. You may fax the form to: Fmilu T an~~man Fax # 202/393-2630 Or: Credentials Committee c/o Emily Landsman National Association of Counties 440 First Street, N.W. Washington, DC 20001 P.S. Membership Coordinator Emily Landsman can be reached at 202/942-4242 or elandsma@naco.org should you have questions regarding voting procedures. We look forward to seeing you in Milwaukee. ~~ ^ ® NACo 2003 Credentials ~Voting~ 38553 identification Form Please complete and return this form by June 20th to: NACo, Attn: Emily Landsman, 440 First Street, NW, Washington, DC 20001 or fax it to Emily Landsman, at (202) 393-2630 by June 20th or have the voting delegate(s) cant' it with them to the conference and present it at the Credentials Desk. CountylParishlBorough State Designated Delegate First Name Last Name ~Ill1 1 I~- Job Title First Alternate First Name Last Name Job Title Second Alternate First Name Last Name Job Title This form must be signed by the Chief Elected Official from your county. Submissions without an appropriate signature will not be accepted. Signature: Board President/ChairmanlJudgelMayorSignature Required Date Check here if you do not wish the State Association Representative to pick up your credentials and vote on your behalf in lieu of your county/parish/borough voting. [~ Check here if you wish to vote by proxy. If checked, list the county/parish/borough to cast your votes below. The proxy must have at least one paid registrant for NACo's Annual Conference. .` THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF JUNE 2003, ADOPTED THE FOLLOWING: RESOLUTION 061003-5.f REQUESTING ACCEPTANCE OF MATISSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None A Copy Teste: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Department of Community Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 061002-5.f adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on June 10, 2003. Diane S. Childers, Clerk Roanoke County Board of Supervisors ~I ~ T U ~I C m S U d1 ?~ y L • fn l'A O ~ .`1 L ~~ a c 0 0 m ~ s E ~' 2 O ~ ~ ~ m '`a. O y i ~ ~ ~... Q ~ a a ~ L N O ,°~ v1_ L a a ~ m . {,y 0 Q ~ V ~ ^ ~ C ~ O ~, ~ m Y ~ ~ t d Z ~ Q ° to 1- 5 0 L m ~ LU9 m Q < z ~ ~ H ~ N O < O ~ t Q { ~ T ~ 2 ~% a ~ m e- y a-- r' ~~ c ~ s < U ~ ~ oe O }- 8 z n ~ v b ~ ~ ~ °~~ 'S o m a a ~ a m i m ~ a m m a° m ~ d a ~ n°. a c c T C ~ C R J n p ~ ~ ~ O Z ~- ..{ ^# ` 3 © 2 < b Gi ~ ~. \ ` y V m m • i b , o m m O ~ ~ ~ ~ v ~ m ~ ~ ~ ~ ~ ~' ~ ~ ~ ~ ~ m F o FF b o FF b a FF b p ¢ o ~ p 5 `a F 6 o G a ~ p ~ b u. o r a ~t o ~-- a u`. p r a ti r a w ~-- a i r n. u: r a A~ J p 1 y'1 ~ Z '~ . ~ O Z Q ~ N' t7 f N t0 f~ i i A i 7 G~ m U c r ~ 2 w ~ v U L r• t ~+- a O ~ O e < $ U `' }~ U G n W ' U L 9 d N F- A METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~' ~ ~~ ~ ~ ~' ~ ~ ~\ i , c I ~ ~~ ' ~ ' ~S BLWY ~ ~ 2.31 Ac BAl7 Jbv 73 ~ AFB 74 6L61 2.66 Ac I B~0 12 ~ ~ !3 '1 ~>s u 2.03 Ac 103 Ac BOB7 SBdI ' \ ' ~~ B~R7 ~/ 77 ' ~ ~ I5 ~B 5~t7 \ \ \ \ ~ \ ~ ~ ~ ~ y 73 ~ ,• , ~1 ~ ~ \ ~ \ ~ ~,". ~ aar° o can ~/( ~ ~ ~ '1~~- BwB ,~ /~• ~/ ,, ,,- BgID ~ ,o 9 70 B1MY B . ~ IW1 BB 1iBll lI 11 6~J7 B Ci7f1 ~A, 64iT 1B ~ BO/O 9 27 ~~ 79 B 7 76 10 BOt9 ZB dG76 5 6EZQ BO.>r7 BQZT All9 27 4 6C1L2 J 6 ~ 9 CAS! 8171 22 di~15 25 BOTf 4111 pJ O Barb' S B 6aPb BO1B 7 f~177 bY72t7 2f 6DP1 4 7 61111 617NJ 6 dU dNl! CV dD19 3 A 'ChL 4 ~j AilfS Et7pf J S p '~!'/~ 3 a sxts 6>a,v ~ s ~u 11 atnl ,~„ Tulips in the Gardens .TiVl7' B1S9 7 ,~, ' Length: 0.1679 Miles j No. of .Homes Served: 23 ~ TAX MAP N0._ 96.07 _ _ SCALE:_ ~ ~1= 200' PLAT SHOWING Aceceptance of Matisse Lane into the Virginia Department of Transportation Secondary System PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 05-28-03 ACTION NO. ITEM NO. Z -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Acceptance of Matisse Lane into the State Secondary System SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Strauss Construction Corporation, developer of The Gardens of Cotton Hill, Section 7, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.1679 mi. of Matisse Lane from its intersection with Cezanne Lane northwest to its cul-de-sac. Roanoke County staff has inspected this road, along with representatives from VDOT, and finds the road acceptable. FISCAL IMPACT: No County funding is required. ALTERNATIVES: Approve the resolution requesting that VDOT accept Matisse Lane into the State Secondary System 2. Do not approve the resolution and leave Matisse Lane a private road. STAFF RECOMMENDATION: Staff recommends that the Board approve the resolution accepting Matisse Lane into the State Secondary System. J- -~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF JUNE 2003, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF MATISSE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR-5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved by: Seconded by: Yeas: Nays: Diane Childers, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. 11 i~ ~ ~~' ~' ~'J! ~a ( ~~ i tic I //~~~ ~, I ea9z 1 I 2.37 Ac 1 9n I 6CM7 7J fQ4 I I Aa!? I 87E~! 2fi6 At I 74 6plm J3 12 , ~ 72 77 ~~ 2.03 At 703 Ae 8067' Bbl ` ~~ \ 8750 8031 72 \~ \` JS 6066' f 3~t7 `\ ~\ ` ; ; 7J BaFG / 77 ` ~ \ l _ ~ 72 RMT \ ` ~y • // Y 78 74 ~ / 1~S / '~~~ !O / ~ 10 87A+ AN7 ill BN7 6018 77 ~~ 6 77 BN4 X15 6Q[S 78 7 8010 9 27 f9 6 7 ~~ 60lAS 2B 70 Bg78 ZO 5 60.!<7 83Q 17 4 6 60L! ~~ 6078 6018 3 22 9 8729 6013 6075 ~` 6077 2J O B~6 5 25 J 6 87Pb 8018 8~7' K770 .8027 24 J f X17 lL1Af BO1f dD18 6 ~, 5 ,7 J ^ .8715 4 6A?1 2 ~h J '.07Gt5 7 BGg7 ' 7 ~ 7 X10! J 11 ,~, ~ ~7~ ~, Tulips in the Gardens ~, ~~ Length: 0.1679 Miles q~ j No. of .Homes Served: 23 TAX MAP N0.__96_07 _ SCALE:_ 1 "=200' PLAT SHOWING Aceceptance of Matisse Lane into the Virginia Department of Transportation Secondary System PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 05-28-03 ~I _I C m E s U (~ 3 z m ~I ~ O ~I O ~ ~ Cn L ~~ a -a g c ;, 0 0 U d ~ m _ L -' 0 E 2 n C = O O 7 ~ Q ~~ j N ~ Q ~ ~'~. 5_ ~ T Q L d t o_ ~.y N a ~ O ~ w ~ o \ O O tll ~ Y ~ _ ~ 0 ~ ~ `o L m ~ ~ Q < Z .~i ~ N ~ N 0 C O ~ v- r ~ ~ ~ :a z O n ~=a ~ ~~ '' ~ ° e- r C O ~ C ' ~ ~'. < U ~ d a O r 8 z Q l i a o_ a o_ ° a ° a a a i e c (J %VT R C i 2 C s c ~ ' ~ m m O d m ~ o ° n o v o o : E a 3 0 m b y ' ? °t' V/ 1 ~ 1 Vi ` 1 m m m m i v b 1 _ Y ~ m p° m p Q ~ O m ~ y . . O m Q o ~ a FF b C a FF b o Q a ~ o Q a F b o S a F a o a a u. c r d ~ o ~-- d ti r a u. r a u. r a ii r ~ u, r ~ ' ~ $ V ~ 1 F a m O ([ Z ~ N' CI f ~ ~ i u ~ - -~ m a U CC d z w ~ a ~ t F- r- rd ~ a O ° Z n ~ a H L y... U W U ~ L K^' rn-~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Balance at June 30, 2002 July 1, 2002 Explore Park Loan Repayment IMay 27, 2003 Design and Construction of bike lane for Mountain View Road (Route 651) Balance at June 10, 2003 Changes below this line are for information and planning purposes only. Balance from above of General Amount Fund Revenues $9,070,656 6.93% $25,000 (118,000) $8,977,656 6.86% $8,977,656 $8,977,656 6.8 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2002 - 2003 General Fund Revenues $130,889,561 6.25% of General Fund Revenues $8,180,598 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\06-10-report-general.xls 6/5/2003 ~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Balance at June 30, 2002 $1,380,050.57 Remaining funds from completed projects at June 30, 2002 9,020.97 Amounts used in 2002-2003 original budget: IT Infrastructure Upgrades (500,000.00) Stormwater Management-NPDES (200,000.00) Virginia Western Community College Site Preparation (32,267.00) Close out of completed 1993 GO Bond subfund 285,963.02 4/22/2003 Renovations to Salem Office Supply Building (582,595.00)I Balance at May 27, 2003 $360,172.56 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\06-10-report-capital.xls 6/5/2003 ~'1-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2002-2003 Original Budget $100,000.00 August 13, 2002 Special Assistant for Legislative Relations (18,000.00) January 14, 2003 Consultant for Roanoke Regional Airport Alliance (12,500.00) Balance at June 10, 2003 $69,500.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ " County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\06-10-report-Board.xls 6/5/2003 rn-~ FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service Balance at June 10, 2003 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (348,806) (116,594) 1,534,600.00 2,000,000 (2,592,125) (592,125.00) $8,521,219.00 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in origina12002-03 Budget Balance at June 10, 2003 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) 250,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator M:\Finance\Common\Board-reports\MonthlyReports\06-10-report-future.xls 6/5/2003 M-5 Lee B. Eddy 2211 Pommel Drive Roanoke, Virginia 24018 Tel/Fax: 540/774-2930 MEMORANDUM To: Roanoke County Board of Supervisors Date: 5/28/03 Subject: May Meeting - Clean Valley Council This is a brief summary of the regular meeting of the Clean Valley Council (CVC) held on Tuesday, May 27, 2003, at the Roanoke Valley Resource Authority offices in Roanoke. Executive Director Ann Masters reported that an agreement had been reached under which the Roanoke Valley Resource Authority will provide $40,000 in funding for the coming fiscal year, the same amount as for the current year. The nominating committee recommended new two-year terms for the following incumbent board members: Michael Ballantyne, Paul Bridge, Lee Eddy, Chip Harris, Jim Henderson and Rusty Richardson. They proposed the following slate of officers: President: Owen Grogan, Vice President: Jim Henderson, Secretary/Treasurer: Anita McMillan. The elections will be held at the June meeting. Rich Maxwell reported he had prepared a legal agreement under which the CVC will serve as fiscal. agent for Roanoke Impact for a 12-month period, or until the organization receives non-profit status. The CVC will receive a commission of 5.0 ~ for all Impact funds handled. Copies of the agreement are to be sent to the CVC participating local governments, for information purposes. Ms. Masters reported that a group of North Cross students stenciled signs at 50 storm drains in the Roanoke downtown area on May 1. She is distributing training videos prepared by the state to the five local police departments, on the subject of litter law enforcement. She said the Resource authority Board, at its June meeting, will consider whether to hold a fall River Cleanup Day this year. I will be pleased to answer any questions you may have. Respectfully submitted, ~ ~ ,. -. ACTION NO. ITEM NO. ~ --(~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Status of Phase 2 School capital request and request to adjourn to the June 23, 2003 School Construction Committee meeting SUBMITTED BY: Diane Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On September 24, 2003, the School Board and the County Board met in a joint work session to review the listing of capital projects to be funded under Phase 2 of the School Capital Improvement Plan. At that time, the Board of Supervisors indicated their approval for the Schools to proceed with the architecture and engineering services (A&E) for the top five projects on the list, which include the following: Mountain View Elementary Herman L. Horn Elementary Oak Grove Elementary Northside High Cave Spring High/Hidden Valley High Stadium and Playing Fields The A&E work for the three elementary schools has been completed, and the construction contracts are currently out for bid. These construction bids will be opened on June 20, 2003 and the recommendation presented to the School Construction Committee at their meeting on June 23, 2003. The School Board has asked that the Board of Supervisors attend this School Construction Committee meeting on June 23, 2003 at 12:00 noon. Then they would like the Board of m~~P Supervisors to take action approving the funding of the three elementary schools at the regular County Board meeting on June 24, 2003. Because of the short turn-around time, the Board information will need to be distributed at the meeting on June 24; however, the Board's attendance at the School Construction committee meeting should brief the Board and allow for any questions or comments. FISCAL IMPACT: At this time, we are still expecting the construction bids to come in within the budgets that were originally assumed for these projects and if so, we will be able to afford this capital construction within the borrowing capacity of the County debt fund. We are anticipating participating in the Fall 2003 VPSA Bond Sale. STAFF RECOMMENDATION: Staff recommends adjourning this Board of Supervisors meeting to the next School Construction Committee meeting on June 23, 2003 at 12:00 noon. ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Senior Citizens Hall of Fame Awards APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize senior citizens for their contributions to the community. This is the 18th year of the Hall of Fame awards, and the seventh time that the awards have been presented at a Board of Supervisors meeting. The Board members have been given information about the presentation and recipients. The many contributions of these volunteers are always impressive, and we are grateful for their work in Roanoke County. The Hall of Fame was established to give recognition to Roanoke County residents, who are 60 years of age or older, for their volunteer efforts that have improved the quality of life in our community. A Special Award Category was also established to recognize one community-minded business, agency or organization that operates for profit, non-profit or on a volunteer basis. This nominee must provide a service to the senior citizen population or have as a statement of purpose, the inclusion of community betterment in some form. The ceremony is coordinated by the Parks, Recreation & Tourism Department, under the direction of Myra Sellers. Following the awards ceremony, there will be a reception on the fourth floor of the Administration Center honoring this year's award recipients. ., ACTION NO. ITEM NO. ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2003 Presentation from Northrop-Grumman for construction of a new public safety center under the Public Private Education Facilities Infrastructure Act of 2002 (PPEA) Daniel R. O'Donnell Assistant County Administrator Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: I am bringing this item to you in a work session format because it is a new process that we have never used before. Due to the significance of the project, we need to work through the process together. This is more than a real estate project. The technology necessary to provide quality dispatch and emergency communications systems is the driving force in this project. Approval is needed to continue with the design of the building and a determination of the equipment to be included. This project could be broken into two separate projects - building and equipment. Northrup Grumman will have a number of people with them to review the process and scope of work with the Board. The next step will involve an in- depth study of what is being presented today. This process will require several months, and allows time to receive competitive proposals from other interested parties. This matter will be brought back to the Board on June 24 for authorization to accept the Phase I proposal and move forward in accordance with state law. SUMMARY OF INFORMATION: Over the past few months Northrop Grumman Mission Systems has been preparing an unsolicited proposal under the provisions of the Public Private Education Facilities and Infrastructure Act (PPEA) to construct an emergency communications /public safety center for Roanoke County. Northrop Grumman has toured our current facilities, interviewed appropriate County personnel and has prepared aphase-one proposal for the Board of Supervisors to review and consider. This work session will provide the Board an opportunity to discuss the proposal with the architectural design and finance team that Northrop Grumman has utilized to put together their preliminary proposal. Under the PPEA regulations, the County Administrator will review the proposal in detail and come back to (~ -- ~ the Board at a future meeting to recommend whether to formally accept the proposal for review. Northrop Grumman will be represented by Ron Miner, Northrop Grumman South East Region Business Development Manager; Greg Poldy, Director Public Safety and Transportation, NG Mission Systems; John Thurston, Architect, Donnally Vujic and Associates; and Adam Joseph, Vice President, J.P. Morgan Financial Group. They will provide an introduction of their team, an overview of the process they have gone through thus far, recommendations for the scope of the project, a preliminary design concept based on the needs analysis they conducted and recommended financing methods. Staff has been informed that the proposal will come with several options including the following: • Base Package -Consisting of a Dispatch Center, Information Technology Department, and Emergency Operations Center. • Option Once -This consists of the base package plus complete administrative space for Police and Fire and Rescue. Option Two -This consists of the base package, option one and replacement of our major radio equipment. FISCAL IMPACT: As the scope and cost of the project is unknown at this time, fiscal impact is yet to be determined. The proposal will contain preliminary not-to-exceed cost estimates for the options listed above. Under the PPEA, submitting firms must pay an amount not to exceed $50,000 to provide for the costs of the County to review the proposal, should the County Administrator recommend the proposal be accepted for formal consideration. The cost for the County to move the project on to the next phase will be minimal should the Board decide to move the project forward. ALTERNATIVES: Under the Public Private Education Facilities and Infrastructure Act, the County Administrator will review the proposal and recommend to the Board whether the County should formally accept the proposal for formal review. If the County Administrator recommends that the proposal be accepted for formal review, the Board may vote to reject to proposal outright, or to move it on to phase-two proposal development. If the Board chooses to move on tophase- two proposal development, the County must run a notice in the Roanoke Times and World news and allow at least 45 days for competing phase -one proposals to be submitted by additional firms. If competing firms submit additional proposals, the Board may decide to move one or more of these proposals on to phase-two development. If the Board approves an acceptable phase two-proposal, a contract will be negotiated between the County and the successful proposer. 2 ~-i STAFF RECOMMENDATION: At this work session it is recommended that the Board refer the proposal to staff for review and bring the matter back to the Board for authorization at the June 24 meeting. 3 i ~ .. ACTION NO. ITEM NO. C~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2003 Work Session on Draft Sign Ordinance -Billboards Janet Scheid Chief Planner Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the May 27th meeting, the Board of Supervisors requested a work session with the Planning Commission. Included for your review is a list of discussion/decision points that need to be addressed in order to provide staff with clear direction. The list is not complete, but hopefully will provide a starting point on which to focus discussions. Also attached is the ordinance discussed at the May 27th meeting which outlines the proposed revisions. i ~.. ~. Q - ~. REVISED BILLBOARD ORDINANCE CRITICAL DECISION POINTS JUNE 10, 2003 1. In drafting this revised Sign Ordinance; the Planning Commission's stated goals were twofold: 1) to decrease the number of billboards in Roanoke County; and 2) to decrease the number of non-conforming billboards in Roanoke County. DOES THE BOARD OF SUPERVISORS AGREE WITH THESE GOALS? 2. Does the Board of Supervisors think that the current number of billboards in Roanoke County is the appropriate number? 3. Does the Board of Supervisors think that the current number of billboards should be reduced and capped at a lower number? If so, does the Board of Supervisors want to reduce the number of non-conforming billboards? 4. Does the Board of Supervisors want to allow tri-vision billboards in general or as an incentive to the billboard industry to reduce non-conforming billboards? I \..Y !~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2003 ORDINANCE TO AMEND SECTION 30-93. SIGNS OF THE ROANOKE COUNTY ZONING ORDINANCE WHEREAS, the Roanoke County Planning Commission has requested certain amendments to Section 30-93. Signs of the Roanoke County Zoning Ordinance; and WHEREAS, the first reading of this ordinance was held on March 25, 2003, and the second reading and public hearing were held May 27, 2003 (continued from April 22, 2003); and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 6, 2003 (continued from April 1, 2003); and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 30-93. Signs of the Roanoke County Zoning Ordinance be amended to read and provide as follows: SEC. 30-93. SIGNS. Sec. 30-93-1. Purpose. (A) These regulations are intended to define, permit and control the use of signs. They have been established by the board to achieve the following community goals and objectives: 1. Protect the health, safety, and welfare of the public. 2. Promote the economic growth of Roanoke County by creating a 1 Q- 2- community image that is conducive to attracting new business and industrial development. 3. Distribute equitably the privilege of using the public environs to communicate private information. 4. Permit reasonable legibility and effectiveness of signs and to prevent their over-concentration, improper placement and excessive height, bulk, density, and area. 5. Promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire, decay, or abandonment. 6. Ensure that signs do not obstruct fire-fighting efforts, and do not create traffic hazards by confusing or distracting motorists or by impairing drivers' ability to see pedestrians, obstacles, or other vehicles or to read traffic signs. 7. Provide for the reasonable advertising of business and civic products and services, with recognition of the effects of signage on the character of the community. Control visual clutter, and encourage high professional standards in sign design and display. 9. Establish clear procedures for the administration and enforcement of this ordinance. Sec. 30-93-2. Permitted Signs. (A) Any sign displayed in Roanoke County shall be comply with: All provisions of the Roanoke County Zoning Ordinance; and, 2. All applicable provisions of the Uniform Statewide Building Code and all amendments thereto; and All state and federal regulations pertaining to the display of signage. (B) If any two (2) or more sections of the above referenced regulations are in conflict, the provision that provides the most restrictive standard shall apply. Sec. 30-93-3. Exempted Signs. (A) The following signs shall be exempted from regulation, and maybe displayed within Roanoke County without obtaining a sign permit. However, an electrical permit 2 ~-2 shall be required for any sign requiring or incorporating electrical service: Official traffic signs or similar regulatory devices, identification, directional or any other signs owned, erected and maintained by a duly constituted governmental body. 2. Signs required to be displayed or maintained by law or governmental order, rule or regulation. Memorial tablets or signs, provided they are displayed by a public or quasi-public agency. 4. Directional signs provided that each such sign does not exceed ~e-~S} three (3) square feet per sign, a :u ~.;, such ° ~~^~~ ~ ~*~~r „~.,o..~;~;,,n .,,.,~~o,. _~- . -- -------a --------_ . 5. Street address signs, not exceeding ten (10) square feet in size. 6. Non-illuminated signs, not more than three (3) square feet in area warning trespassers or announcing property as posted. 7. Signs displayed on a truck, bus, or other vehicle while in use in the normal conduct of business. This section shall not be interpreted to permit the parking for display purposes a vehicle to which a sign is attached or the use of such a vehicle as a portable sign. 8. Flags and insignias of any government except when displayed in connection with commercial purposes. 9. On-premises real estate signs in residential or agricultural zoning districts not exceeding five (5) square feet in area, or on-premises real estate signs in commercial or industrial zoning districts not exceeding sixteen (16) square feet in area. On-premises real estate signs larger than these exempted allowances maybe installed as temporary signs in accordance with Section 30-93-8(B). 10. Clocks that display time and temperature through the use of mechanical means or the controlled display of lights, provided these devices do not display any other message. 11. Political campaign signs provided that they are located outside of the public right-of--way, and are removed within fourteen (14) days after the campaign. 12. Signs displayed between Thanksgiving and Christmas associated with the sale of Christmas trees and wreaths. ~-2 13. Signs on the inside of establishments, except those signs specified in Sections 30-93-4(A)5. and 7., which shall not be excluded. 14. On-premises agricultural product signs associated with the seasonal and/or incidental sale of such products on property where the primary land use is residential or agricultural, provided such signs do not exceed four (4) square feet in area. 15. Signs that are displayed by or promote civic, religious, educational or charitable organizations or causes, provided such signs are displayed no longer than thirty (30) days per calendar year. Sec. 30-93-4. Prohibited Signs. (A) The following signs are prohibited within Roanoke County: Any sign that due to its size, location, color, or illumination obscures a sign displayed by a public authority for the purpose of giving traffic or safety instructions or directions. 2. Any sign that contains or consists of pennants, ribbons, spinners, or other similar moving devices. Any sign, except an official public notice, which is nailed, tacked, posted, or in any other manner attached to any utility pole, or structure supporting wire, cable, or pipe; or to public property of any description. 4. Any sign located within a public right-of--way, except for signs displayed by a duly constituted governmental authority. 5. Flashing or revolving lights, or beacons intended to direct attention to a location, building or service, or any similar device otherwise displayed that imitates by its design or use, emergency service vehicles or equipment. 6. Any sign that simulates an official traffic sign or signal, and which contains the words "STOP," "GO," "SLOW," "CAUTION," "DANGER," "WARNING," or similar words. 7. Any sign or portion thereof that rotates, or otherwise moves through the use of electrical or wind power. This prohibition does not include the changing of messages on electronic message boards. Signs advertising activities or products that are illegal under federal, state, or county law. 4 Q~Z 9. Any sign that obstructs any building door, window, or other means of egress. 10. Any electrical sign that does not display the UL, ETL, CSA, or ULC label, unless such sign is constructed, installed, and inspected in accordance with Section 30-93-9(B). 11. Signs or sign structures that are erected on, or extend over, a piece of property without the expressed written permission of the property owner or the owner's agent. 12. Any sign that due to its size, location or height obstructs the vision of motorists or pedestrians at any intersection, or similarly obstructs the vision of motorists entering a public right-of--way from private property. 13. Portable signs. 14. Roof signs. Sec. 30-93-5. Sign Permits. (A) Except as provided in Section 30-93-3, no sign maybe erected or displayed in Roanoke County without an approved sign permit. Applications for a sign permit maybe obtained from the Roanoke County Department of community development. Signs that are not visible from a public right-of--way do not have to conform to the provisions of Section 30-93-13, District Regulations, and the square footage of such signs shall not be included when calculating allowable signage on a lot. (B) Any owner of a parcel of land upon which a sign is to be displayed, or any authorized agent of such owner may apply for a sign permit. (C) Every application for a sign permit shall include a sketch of the property indicating the lot frontage. The application shall also indicate the square footage of all existing signs on the property, and the area, size, structure, design, location, lighting, and materials for the proposed signs. In addition, the administrator may require that the application contain any other information that is necessary to ensure compliance with, or effectively administer, these regulations. (D) Anon-refundable sign permit fee is due and payable with the filing of a sign permit application. More than one sign on one building or group of buildings located on the same parcel of land maybe included on one application provided that all such signs be applied for at one time. " ~. '° te::„~~°r~~ ~ °--m'* ~ a ~' ::g.., r.,~ u~ y ~' ~-- „io~a.,,.. ,;aoa +~o +o.,,r,,,.,,.,., ~ o~~oa „ o ~ ,. +~o ~ o i„ .....a..aa...... ~1°vui, piv ~ auvu ~aav a.vauYva ay .~ibiau realuv.~waa urvz (E) After the issuance of an approved sign permit, the applicant may install and display any such sign or signs approved. Once installed, the administrator may inspect the sign(s) for conformance with the approved sign permit and this ordinance. If the displayed sign(s), due to size, location, height, or number do not conform to the information on the approved sign permit, or the applicable standards of this ordinance, the administrator shall notify the applicant in accordance with Section 30-21. (F) Any sign permit issued shall be null and void if any sign for which the permit was issued is not installed in accordance with the permit within six (6) months of the date the permit was approved. (G) Maintenance, repair, or restoration of nonconforming signs shall be in accordance with Section 30-93-11. If the value of such work exceeds fifty (50) percent of its replacement value, it shall only be authorized after the approval of a sign permit application. (Ord. No. 042799-11, § 1 d., 4-27-99) Sec. 30-93-6. Measurement of Sign Area and Distances. (A) Sign area shall be calculated as follows: The area of a suspended, attached, or projecting sign, where the letters, numerals, or symbols are on a sign surface which is hung or affixed to a structure, shall be the total area of the hung or affixed surfaces. 2. The area of an attached sign where the sign consists of words, symbols, or numerals painted on or affixed to a wall, fence, or other building element shall be the entire area within a continuous perimeter enclosing the extreme limits of each word, group of words, symbol, numeral, groups of symbols, or groups of numerals, where the symbols or numbers are meant to be read as a unit. The area of a freestanding sign shall be the total area of all surfaces (excluding poles or other support structures) visible from the public right- of-way. For double or multi-faced signs, only the area of surfaces visible at any one time, at any one point on the public right-of--way shall be measured when calculating sign area. 4. The area of monument-type freestanding signs shall be determined by (1) the size of the copy area, (2) visual breaks in the structural components of the sign, and/or (3) variation in the monuments color scheme. 6 Z` (B) The minimum separation between freestanding signs shall be the shortest distance between two (2) signs, measured in a straight line. (C) In situations where these criteria do not provide guidance in determining sign area or minimum separation the administrator shall make the determination. Sec. 30-93-7. Calculation of Allowable Sign Area on Corner Lots. (A) On corner lots, the front shall be either (a) the side fronting the street providing major access, or (b) the side which the main entrance of the structure faces. In situations where neither of these methods clearly distinguishes the front, the administrator shall make a determination. (B) For commercial or industrial uses, the front shall not be a primarily residential street. (C) On corner lots where a building or buildings face more than one street, sign area shall be allowed for front lineal footage as indicated in the district regulations, and for one-half the side street frontage, provided: The side street does not front on a primarily residential area; 2. Sign area as determined by each frontage is placed only on the frontage from which it is determined. Sec. 30-93-8. Temporary Signs. (A) Any person wishing to display a temporary sign must apply for a sign permit pursuant to Section 30-93-5. Except as provided in subsections (B) and (C) below, pertaining to real estate and construction signs, temporary signs shall comply with the following standards: Each business or use on a lot shall be allowed to display a one (1) temporary sign at any time during a calendar year. Each business or use wishing to display a temporary sign must apply for a temporary sign permit. Temporary sign permits shall expire at the end of each calendar year. F~1Pnrl~r va.~r Rii~in~crac tl, * 1, r ,7' 1 ~ J Y y ~~iu Yr y uY ° > > 7 ~~'. INT., L,,,~;.,o~~ .,,- o~~„I.1;~L,.,-, ,~~ L, 11 .7; „1., o t1,.,„ ~.\ ~, !7l ~o \V VLLJ111VJJ Vl VJLL1V11J11111V11L J11LL ~7;~..1.,\.0.7 .,+ ~, o +;,~,o X4,.,11 ,,.,~ 0 00.7 ~ .,~.. !~l11 ~ o f °+. In commercial zoning districts, the total square footage of any temporary sign shall not exceed thirty-two (32} square feet. In all other zoning districts, the total square footage of any temporary sign shall not exceed sixteen (16) square feet. (B) Real estate signs greater than sixteen (16) square feet in commercial or industrial zoning districts or greater than five (5) square feet in agricultural or residential zoning districts maybe installed on a lot provided that each such sign does not exceed ninety-six (96) square feet in area, and has a minimum sign setback of fifteen (15) feet from any public right-of--way. All real estate signs must be removed within fourteen (14) days after the property has been sold or leased. (C) On premises construction signs maybe installed on active construction sites. No construction sign shall exceed ninety-six (96) square feet in area. Any such sign must have a minimum sign setback of fifteen (15) feet from any public right-of- way. All construction signs must be removed from a construction site prior to the issuance of a certificate of zoning compliance for the building or project. Sec. 30-93-9. Illuminated Signs. (A) Signs maybe illuminated either through the use of backlighting or direct lighting provided the following standards are met: 1. Information on any illumination proposed as part of a sign must be provided by the applicant on the sign permit application. 2. No light from any illuminated sign shall cause direct glare into or upon any building other than the building to which the sign is related. 3. No light from any illuminated sign shall cause direct glare on to any adjoining piece of property, or any adjoining right-of--way. (B) Any sign containing electrical components shall conform to current UL, ETL, CSA, or ULC standards and display a label from one of these recognized testing labs; or as an alternative, shall be designed and constructed to standards that would allow one of the above referenced labels to be affixed and thereafter inspected by Roanoke County to insure compliance with these standards. Sec. 30-93-10. Projecting and Suspended Signs. (A) No projecting or suspended sign shall extend more than six (6) feet from any wall or other structure to which it is affixed, nor shall any such sign have a setback of less than fifteen (15) feet from the nearest public right-of--way. -~ 8 ~' Z-. (B) The bottom edge of any projecting or suspended sign must be at least seven (7) feet above the ground if located above any publicly accessible walkway or driveway. (C) No projecting or suspended sign shall project or suspend over an adjoining lot, without the expressed written consent of the adjoining property owner. Sec. 30-93-11. Nonconforming Signs. (A) Any sign which was lawfully in existence at the time of the effective date of this ordinance which does not conform to the provisions herein, and any sign which is accessory to a nonconforming use, shall be deemed a nonconforming sign and may remain except as qualified in subsection (C), below. No nonconforming sign shall be enlarged, extended, structurally reconstructed, or altered in any manner; except a sign head maybe changed so long as the new head is equal to, or reduced in height, sign area, and/or projection, and so long as the sign is not changed from an on-premises sign to an off-premises sign. For purposes of this section, structurally reconstructed shall mean activity that requires a building permit, and/or replacement of the sign structure. (B) The addition of lighting or illumination to a nonconforming sign, shall constitute an expansion of a nonconforming structure, and shall not be permitted under these regulations. (C) Nonconforming signs may remain, provided they are kept in good repair, except for the following: A nonconforming sign which is destroyed or damaged to the extent exceeding fifty (50) percent of its replacement value shall not be altered, replaced or reinstalled unless it is in conformance with these sign regulations. If the damage or destruction is fifty (50) percent or less of its replacement value, the sign maybe restored within ninety (90) days of the damage or destruction, but shall not be enlarged, extended, or structurally reconstructed in any manner. 2. A nonconforming on-premises sign shall be removed if the structure or use to which it is accessory is destroyed or demolished to the extent exceeding fifty (50) percent of the principal structure's value. 3. Whenever a change of zoning occurs by petition of the owner, contract purchaser with the owner's consent, or the owner's agent upon a lot which contains a nonconforming on-premises sign, such sign shall not be permitted without being modified in such a manner as to be in full compliance with these sign regulations. Sec. 30-93-12. Damaged or Neglected Signs. 9 ~- Z (A) The Building Commissioner of Roanoke County shall have the authority to order the removal, without compensation, of any sign or sign structure that due to neglect or damage poses a clear danger to the health, safety and welfare of the public. Sec. 30-93-13. District Regulations. (A) AG-3 and AG-1 Zoning Districts. Lots within an AG-3 and AG-1 districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AG-3 and AG-1 districts subject to the regulations contained herein: Business Signs. Each permitted business shall be allowed a maximum of fifty (50) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Home Occupation Signs. A maximum of two (2) square feet shall be allowed per home occupation, or group of home occupations within one (1) home. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. No freestanding sign shall be allowed on any lot having less than ~e ~,,,,,a,.va ~~nm ~ o+ „~ ~~+ rr„r+.,,~o the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. (dA\ ~ o+ f~,,,,~ +l,o .. o,-.+o,-l;,,o .,~.,,,.. ,,,,,L,1;.. ,- .~L.+ .,f' .~ ,- ~'#oo !1 Gl f + 10 ~~ ~-°~ ^ ~ ~ °~t~~ertyzi~r°, ,,,~,;^''°=~°r ~° ° °^+°r. Minimum sign setback from front property line: fifteen (15) feet 5. ,.r ~ °°~+^„a;.,,. ~ ~~^ii ° °°,~ ~~°°„ ~, c~ ro°+ ;,, ~,°;~~,+_ Maximum. sign height: fifteen (15) feet. 6. No establishment shall be allowed more than four (4) signs. (B)AR, R-1, R-2, R-3, R-4 and R-MH Zoning District Regulations. Lots within AR, R-1, R-2, R-3, R-4, and R-MH districts shall be allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the AR, R-1, R-2, R-3, R-4 and R- MH districts subject to the regulations contained herein: Business Signs. Each permitted business in a residential district shall be allowed a maximum of thirty (30) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. A maximum of thirty (30) square feet shall be allowed per use. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8, 3. No freestanding business sign shall be allowed on any lot having less than +,,,,, ~,„ra,.°a ~~nm ~ °+ °~i°+ rr,,,,+.,^° the minimum required lot frontage for the zoning dish•ict of the property. The required minimum separation for all freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. . Minimum sign setback from front property line: fifteen (15) feet 11 ~"Z 5 No fr ~°*.,,,a:,,,. ~ .„hall ex;,eea *~ ~, m ~°~* .~ ~ ~* Maximum sign height: ten (10) feet. 6. No establishment shall be allowed more than two (2) signs. (C) AV Village Center and NC Neighborhood Commercial District Regulations. 1. Lots within AV and NC districts shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in AV and NC districts subject to the regulations contained herein: Business Signs. Each permitted business in AV and NC districts shall be allowed a maximum of four hundred (400) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than or° ~,„ra,.°a ~~ nm ~ o+ ~~ ~o~~ta~ the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. 4. ~~~~ f o~ F .,.,, ~l,o ~or~ 1' o ~,~ ~ „L.1: ,~t.~ ,.~' . .. rr.___ ii c~ r-- ~ ~ v vvuw hem-arere~°, '•''''^~ ~ Minimum sign setback from front property line: fifteen (1 S) feet xT„ ~ oo~~.,~a;,,,. ~ ,. ~~,.,~~ o ooa ~~~oo~ r, c~ r + • ~, ~,~ Maximum. ~ .Dr \ 1 ~~~~~~~~ sign height: fifteen (15) feet 12 ~_~, 6. No establishment shall be allowed more than four (4) signs. (D) C-1 Office District Regulations. Lots within a C-1 district shall be allowed a maximum signage allocation not to exceed one-half (0.5) square foot of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-1 Office District subject to the regulations contained herein: Business Signs. Each permitted business in a C-1 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. 3. No on-premises freestanding sign shall be allowed on any lot having less than '' ar°a ~' nn' ~ °* ~~'^+ ~~^~+~^° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. n , ~ oo~~.,,,a;,,n ~ o,.~oa ,~, ,~~ t,.,,.o . 4 , o~t~,,,.v c~~ ,-~., . fr{~rrr-nir~i~ivirt-~3f6~ert~-lin°, "'L.;..L,o,.o,- ; o.,to,- Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 13 ~.. Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: fifteen (15) feet ~. No fr~o~~.,,,a;,,,, ~: ~~,.,ii o.,,.ooa f;r+oo ii c~ roo~ ,,, t,o ,.~,~ v VU~H11lAlllb UlE,ll ULl{ALl VlIVVVI.I 11 . ~5'. No establishment shall be allowed more than four (4) signs. (E) C-2 General Commercial District Regulations. Lots within a C-2 district shall be allowed a maximum signage allocation not to exceed one and one-half (1.50) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the C-2 General Commercial District subject to the regulations contained herein: Business Signs. Each permitted business in a C-2 district shall be allowed a maximum of five hundred (500) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. No on-premises freestanding sign shall be allowed on any lot having less than ° .e uu~lurea ~~ nm ~ o+ „~ ~,,. ~ ,..,+ the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. Notwithstanding the above, the administrator may waive, in writing, the two hundred fifty-foot separation requirement between freestanding signs provided the administrator finds the following standards are met: No more than one (1) freestanding sign shall be allowed for each two fifty (250) feet of lot frontage, or portion thereof, under single 14 °--~, '~ - ownership or control. b. The new freestanding sign is a monument sign with a maximum height of fifteen (15) feet and a maximum width often (10) feet. c. The placement of the sign in the desired location does not promote visual sign clutter on the property or surrounding area. d. In exchange for the placement of the new freestanding sign in the desired location, the applicant or property owner proposes, and agrees in writing to undertake, significant improvements to existing signage on the property. These improvements shall be designed to reduce existing sign clutter, enhance sign design, and promote the overall visual appearance of the property. e. All other sign ordinance requirements regarding the placement and size of the sign are met. R 1111' L1VVJ~Cl13UI1 cnm ~ o~ ~.,,.~, ~~o ,. ~+o,a;,,o ,.~,,,,., ..,,~.i;,. o ,- ,.t,t ,.~ ., .- ~~+oo~ ~~ c~ ~ o~ ., „ ~~.~l~.z. ~..~.~f~t~pp,~ert~-l;,,o~ ..,~,;,.i,o.,o,. ; ~ o„~o.. Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from fi•ont property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: ffteen (15) feet Maximum sign height: twenty-five (25) feet ~. No fr~v~~,,,,a;,,,. ~ ,,,, ~t,.,~i o oo,a *..,er+., f;.,o ~~c~ ~ o~ :,, t~o;,,t,,- 6~. No establishment shall be allowed more than five (5) signs. (F) I-1 and I-2 Industrial Zoning District Regulations. 1. Lots within I-1 and I-2 districts shall be allowed a maximum signage allocation not to exceed one and one-half (1.5) square feet of sign area per one (1) lineal foot of lot frontage. 2. The following signs shall be allowed in the I-1 and I-2 districts subject to the regulations contained herein: 15 ~~ ~ Business Signs. Each business in an industrial zoning district shall be allowed a maximum of three hundred (300) square feet of sign area, provided that the total signage on the lot does not exceed the allowable maximum as defined in (1) above. Businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of twenty-five (25) square feet of signage. Historic Site Signs. A maximum of fifteen (15) square feet shall be allowed per sign. Identification Signs. Identification signs shall be subject to the same regulations as business signs within this district. Temporary Signs. Temporary signs shall be allowed in accordance with Section 30-93-8. No on-premises freestanding sign shall be allowed on any lot having less than ^~° ~,,,~a.,°a ~' nn` ~ °* ~~'~* ~~~*~~-° the minimum required lot frontage for the zoning district of the property. The required minimum separation for freestanding signs on a lot or lots under single ownership or control shall be two hundred fifty (250) feet. No freestanding sign shall be located within fifteen (15) feet of any other freestanding sign on an adjacent or adjoining lot. n „ , ~ oo~+,,,,,a;,, ~ a ,,., ~~ ~,,, 4 v~t,.,,.v „~ ~ ..~., . I 11 )' 11VVJl{111LL111 ~. Jl~ll Vl VV GV v A \TV f 1VVG 11 Vlll I,11V v f~6~-fr63~2rt~l ..1,;..L.o,.o,- : , v.,~o,-. Options for sign setbacks and height shall be as follows: Option 1 Minimum sign setback from front property line: ten (10) feet Maximum sign height: ten (10) feet Option 2 Minimum sign setback from front property line: fifteen (15) feet Maximum sign height: twenty-five (25) feet ~~ . .~ rg ~.g : „1111 V~VVVU G~.V g5. No establishment shall be allowed more than five (5) signs. Sec. 30-93-14. Special Signage Districts and Regulations. (A) Off-Premises Signs. As of (date of ordinancepassa~e) a cap shall be placed on the number of off premises signs in Roanoke County. Existing off-premises signs may be replaced if the new location is approved based on the standards set forth 16 y._ in this section. Applications to replace an existing off-premises sign shall be accompanied by a demolition permit for an existing non-conforming off=premises sign, or combination ofnon-conforming off-premises'signs, of at least equal sign area. If no non-conforming off-premises sites remain in Roanoke County, then a conforming off-premises sign may be replaced. 2. No permit for a replaced off-premises sign shall be issued until the existing off=premises sign(s), on the above mentioned demolition permit, is removed. 3. Conforming off-premises signs maybe maintained and reconstructed in their existing location, but shall not be replaced unless all location and design standards of this section are met. If a conforming off-premises sign is removed for reasons including, but not limited. to, redevelopment of land, or expiration of a lease; then anon-conforming off-premises sign must be removed in order to replace the conforming off.-premises sign, unless no non-conforming off-premises signs remain in Roanoke County. Legally established ofF premises signs, located within the C-2, I-1 and I-2 zoning districts, which meet the location and design standards in Section 30-93-14 (A) 5. a-f. shall be considered conforming off-premises signs. All other off-premises signs shall be considered non-conforming. 4. Tri-vision changeable messages shall be allowed on existing and replaced off-premises signs, located within the C-2, I-1 and I-2 zoning districts, which meet the location and design standards in Section 30-93-14 (A) 5. a-£ The minimum dwell time that an image must remain visible shall be ten (10) seconds. The maximum twirl time between image changes shall be three (3) seconds. Replaced off-premises signs shall be allowed in the C-2, I-1, and I-2 Districts provided the following location and design standards are met: ~a. No off-premises sign shall be located within a five hundred-foot radius of an existing off-premises sign, or an off-premises sign for which a valid permit has been obtained, but has not yet been erected. fib. No off-premises sign shall be located within two hundred (200) feet of any residential zoning district, public square, park, school, library, or religious assembly property. 3c. No off-premises sign shall be allowed to be installed on any roof structure, nor shall any such sign exceed thirty-five (35) feet in height above the abutting road. 17 !_.~ _ .._ 4d. Side by side, double and multi-decker off-premises signs shall not be permitted. fie. Any off-premises sign must have a minimum sign setback of forty (40) feet from the centerline of any public right-of--way, or fifteen (15) feet from any front property line, whichever is greater. Any off-premises sign shall have a minimum side and/or rear yard setback of fifteen (15) feet. 6f. The maximum size of any off-premises sign on a lot shall be three hundred seventy-eight (378) square feet plus ten (10) percent for embellishments. (B) Shopping Centers. Within shopping center square footage that existed prior to the adoption of this ordinance, new or existing businesses may modify or replace their existing attached signs provided the area of the modified or new signage is equal to or less than the original displayed signage. Modifications to freestanding signs shall be in accord with the district regulations. In addition, notwithstanding the provisions of Section 30-93-13(E)2., within enclosed shopping centers exceeding two hundred fifty thousand (250,000) gross floor area, businesses that request sign permits for lots that meet or exceed their allowable sign allocation shall be allowed a maximum of one hundred (100) square feet of signage, provided the business has a minimum gross floor area of thirty-two thousand (32,000) square feet, and the sign displayed shall be located a minimum of three hundred (300) feet from the closest public right-of--way. (C) Planned Developments. A signage plan shall be submitted as part of any proposal for a Planned Residential Development (PRD), Planned Commercial Development (PCD), or Planned Technology Development (PTD) as authorized elsewhere in this ordinance. The signage plan shall be part of the required preliminary development plan. All signage plans shall be of sufficient detail to allow the commission and board to judge the compatibility of the proposed signage with the character of the proposed PRD, PCD or PTD. At a minimum, all signage plans shall provide information on the general size, location, style, color, and materials of all signs proposed. In evaluating the PRD, PCD or PTD proposal, the commission and board shall consider the appropriateness of the proposed signage plan in relation to the character of the proposed development, and the surrounding area. (D) Airport Overlay District. The allowable height of signs within any established Airport Overlay District shall be governed by the height restriction for that district, or the height restriction imposed by the applicable district regulation, whichever is more restrictive. 18 ~~ (E) Lots without Public Street Frontage. Lots without public street frontage that existed upon the effective date of this ordinance shall be allowed signage based upon the applicable district regulations as provided for in Section 30-93-13 of this ordinance. Permitted signage shall be calculated based upon the frontage width of the lot that parallels the nearest public street. (F) Clearbrook village overlay district. Signage within the Clearbrook village overlay district should be planned, designed and installed to complement a buildings architectural style. All signage within the Clearbrook village overlay district shall comply with C-1 office district regulations with the following exceptions: Lots within the Clearbrook village overlay district shall be allowed a maximum signage allocation not to exceed one (1) square foot of sign area per one (1) lineal foot of lot frontage. 2. Signage placed on a building wall shall occupy less than five (5) percent of the facade of that wall. All freestanding signs shall be of a monument design and shall meet the following criteria: a. Monument signs, including their structure, shall not exceed seven (7) feet in height, or ten (10) feet in width. b. Signs shall be channel lit, ground lit, or top lit with a shielded light source so as not cast light onto the path of traffic or on any adjacent road or property. 4. No establishment shall be allowed more than three (3) signs. 5. A maximum of two (2) directional signs shall be allowed per lot, and no directional sign shall exceed two (2) square feet in size. 6. The following signs shall be prohibited in the Clearbrook village overlay district: a. Off-premises signs. b. Temporary signs. c. Portable signs. d. Roof signs. (Ord. No. 42694-12, § 25, 4-26-94; Ord. No. 72595-9, § 1, 7-25-95; Ord. No. 042799-11, 19 a b Sec. 30-93-15. Variances. (A) Requests for variances to these sign regulations shall follow the procedures outlined in Section 30-24 of the Zoning Ordinance. The 1a13oard of zZoning aAppeals, in considering any variance request, shall follow the guidelines of this section, and section 15.2-2309 of the Code of Virginia, (1950), as amended. The power to grant variances does not extend to an economic hardship related to the cost, size or location of a new sign, or to the convenience of an applicant, nor should it be extended to the convenience of regional or national businesses which propose to use a standard sign when it does not conform to the provisions of this section. (Ord. No. 042799-11, § la., 4-27-99) Sec. 30-28, Definitions Freestanding sign: A sign which is supported by structures or supports ~-e~pe~ke gre~l, and is permanently affixed to the ground, and is independent of any support from any building. Portable sign: A ~ °°°+~^~~^^ +°~^^,.~,.~, self-supported sign that is designed to be moved easily, and is not permanently affixed to the ground, including but not limited to portable changeable message cabinets and sandwich signs. Replacement c-e~ valve: The cost of restoring a damaged i~g-er structure to its original condition. Replacement east value shall include reasonable estimates of the cost of materials and labor, and shall be compared with the *'~° ^^~~~*~~ °°°°°°^r current cost of materials and labor of the entire structure to determine the percentage of the cost of improvements. Roof sign: A sign attached to a building, wall, or the roof of a building in which the sign height exceeds the highest point of the building. Temporary sign: Any sign °+^~^*~•r° «~'~~^'' ~ ^+ ^° ^+~~~ ,other than a portable sign, which is temporarily affixed to the ground, a building or other structure, including, but not limited to banners and flags, and/or an on-premise sign applying to a seasonal or brief activity such as, but not limited to, summer camps, horse shows, yard sales, Christmas tree sales, business promotions, auctions and carnivals. For the purposes of these regulations, on-premises real estate signs and signs displayed on active construction projects shall be considered temporary when displayed in accordance with Section 30-93- 8. 2. That this ordinance shall be in full force and effect from and after its passage. Q-z 20 ACTION N0. ITEM NO. ~- 3, ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 GA ENDA ITEM: Work Session on update of the ongoing infrastructure improvements to the Roanoke County Center for Research and Technology. SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge F7~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to take this opportunity to brief the Board on the status of the development plan for CRT. Items to be discussed are the road improvements to Glen Maury prive, the landscaping and aesthetic improvements on the exterior and interior of the park, and the anticipated plan of work for the upcoming fiscal year. _~ ~. ACTION N0. ITEM NO. ~~ - ~ • ~1_- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Work session on update of the Indian Grave Road and Route 220 intersection improvements. SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 15, 2003, the Roanoke County Board of Supervisors authorized the County to enter into a contract with Allegheny Construction to build the 4-way intersection subject to the following conditions: a) Acceptance of the offer of Vine & Branch to contribute $75,000 and_the offer of Wray and Jackson to contribute $75,000 for a total of $150,000 to be appropriated to this project. b) Property owners on the east side of Route 220 to donate the necessary rights-of- way and easements prior to executing the 4-way contract with Allegheny Construction Company. c) Reaffirming Resolution 1 1 1 902-1 0 approving a County-State agreement with VDOT for construction of a 4-way intersection. d) Reaffirming the previous appropriations for this project. On April 22, 2003, the Board of Supervisors approved Resolution 042203-4.h to amend and reallocate a portion of fiscal year 2003-2004 Six Year Secondary Construction funds for the Buck Mountain Road project to the Indian Grave Road project in the amount of $430, 000. 't ~.. ~~ y <~ , ~. May 16, 2003, staff has obtained all necessary rights-of-way, easements and $150,000 contribution to move forward with the construction of the 4-way intersection. Allegheny Construction Company has executed contract and posted the necessary bonds with Roanoke County. The length of the contract is 240 days. Pre-construction meeting has been scheduled with the contractor (Allegheny Construction), Roanoke County, VDOT and the Utility Companies the week of June 9, 2003. Allegheny Construction plans (if weather permits) to begin construction within the next couple of weeks. ACTION NO. ITEM NO. ~ - 3 ~ C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2003 AGENDA ITEM: Work Session on update of the Sims Automotive development project in the Clearbrook overlay area. SUBMITTED BY: Doug Chittum Director of Economic Development APPROVED BY: Elmer C. Hodge ~l~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to take this opportunity to brief the Board on the current status of the Sims Automotive project. Items to be discussed are storm drainage, timing of the construction of the five new buildings to be built, and the impact of the development on Rte. 220 and Buck Mountain Road. f r -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION 061003-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: NAYS: Supervisors Flora, Church, Minnix, Altizer, McNamara None cc: File Closed Meeting File A COPY TESTE: Diane S. Childers, Clerk to the Board of Supervisors .. ,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2003 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. o~ ROANp,,~~ ~~ ^ N p Z L7 z °v a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 June 11, 2003 Mr. Roger L. Falls 423 McGeorge Drive Vinton, VA 24179 Dear Mr. Falls: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton ~ co. roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks, Recreation & Tourism Advisory Commission. I am pleased to inform you that, at their meeting held on Tuesday, June 10, 2003, the Board of Supervisors voted unanimously to re-appoint you as a member of the Parks, Recreation & Tourism Commission for another three-year term representing the Vinton Magisterial District. Your new term will begin on June 30, 2003, and expires on June 30, 2006. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~ ~ ~ C.lu.~d~~ Diane S. Childers, Clerk Roanoke County Board of Supervisors C~~~~t~ ~f ~.a~xx~n~e Enclosure cc: Pete Haislip, Director, Parks, Recreation & Tourism ~F ROANp~~ ~ 'N ~ z ~ z °v a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders(~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 June 11, 2003 Mr. Lee B. Eddy 2211 Pommell Drive, SW Roanoke, VA 24018 Dear Mr. Eddy: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, June 10„ 2003, the Board of Supervisors voted unanimously to re-appoint you to the Clean Valley Council as liaison to the Board for an additional two-year term. This term will begin June 30, 2003, and expires on June 30, 2005. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Diane S. Childes, Clerk Roanoke County Board of Supervisors Enclosure cc: Ms. Ann Masters, Executive Director Clean Valley Council P. O. Box 523 Roanoke, VA 24003 OF ROANp,Y~ ~ 'a z "' c> ~ 2 ~ a~ 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 June 11, 2003 Ms. Sheryl L. Ricci 5368 Luwanna Drive Roanoke, VA 24018 Dear Ms. Ricci: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bhoRon~co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, June 10, 2003, the Board of Supervisors voted unanimously to appoint you as a member of the Library Board, representing the Windsor Hills Magisterial District, to complete the unexpired portion of the late David Smith's term. This four-year term began on December 31, 1999 and expires on December 31, 2003. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, C~a~~~ of ~n«tx~nC~e ~a~ S. C!„!d~ Diane S. Childers, Clerk Roanoke County Board of Supervisors Enclosures cc: Diana Rosapepe, Director, Libraries Steven A. McGraw, Clerk, Circuit Court OF ROANp,`.~ z ~ J a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 June 11, 2003 Mr. Dennis "Chip" Harris 876 Barren Village Lane Roanoke, VA 24019 Dear Mr. Harris: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Clean Valley Council. I am pleased to inform you that, at their meeting held on Tuesday, June 10, 2003, the Board of Supervisors voted unanimously to re-appoint you to the Clean Valley Council for another two-year term. This term will begin on June 30, 2003, and expire on June 30, 2005. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Ve truly yours, Diane S. Childers, Clerk Roanoke County Board of Supervisors Enclosure cc: Ms. Ann Masters, Executive Director Clean Valley Council P. O. Box 523 Roanoke, VA 24003 C~v~xrk~ ~~ ~~~x~.aC~.e ~ aoaluo~,~ ~~ Z ~, az C~x~~xx~~ ~a~ .~a~xx~.~a.~..~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District June 11, 2003 Reverend Bill Booth Vinton Baptist Church 104 South Maple Street Vinton, VA 24179 Dear Rev. Booth: Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, June 10, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, seph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bo s ~ co. roanoke.va. us .. ,~, Csiane Childers -Northrop Grumann From: Dan ODonnell To: Elmer Hodge Date: 4/11/03 9:28AM Subject: Northrop Grumann Elmer, -- - - -- _ _ . _ .. ...._ _ Page 1 I For fBOS meeting planning purposes, it will be difficult for Ron Miner to attend the May 13 Board Meeting as he is scheduled to be out of state at that time. He could be at the May 27 Board Meeting if we want him to present and discuss the preliminary plans to the Board. If you think that's what we should do, please let me know so that he can formally schedule his team to be here on the 27th. Thanks Dan O'Donnell, Asst. Co. Administrator Dodonnell@co.roanoke.va.us (540)772-2017 CC: Diane Childers . . s- GTane Childers - Re: Northrup Grumman Presentation From: Dan ODonnell To: Diane Childers Date: 4/29/03 4:02PM Subject: Re: Northrup Grumman Presentation N-G is planning on being here on May 27. Paul should be presenting the proposed regulations needed to accept the Public Private Education Act proposal at the May 13 meeting. Thanks Page 1 Dan O'Donnell, Asst. Co. Administrator Dodonnell@co.roanoke.va.us (540) 772-2017 Diane Childers -Senior Citizens Hall of Fame Page 1 ~. From: Brenda Holton To: Diane Childers Date: 5/9/03 4:51 PM Subject: Senior Citizens Hall of Fame Myra Sellers called to ask if they could have Senior Citizens Hall of Fame at the June 10th Board Meeting. Usually it is around 4:30 or so with reception afterwards. She first asked for June 24 but said she and another co-worker would be out of town that week so do it June 10th. They will only have two honorees this time. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Diane Childers - Re: Senior Citizens Hall of Fame Page 1 ,, From: Brenda Holton To: Diane Childers Date: 5/12/03 8:14AM Subject: Re: Senior Citizens Hall of Fame Yes, Myra Seller takes care of the reception and food. She will send Joe McNamara a script with the honorees and information about them before the meeting. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Diane Childers 05/12/03 08:09AM »> That should be fine Brenda. I will make a note of this. Do they handle the arrangements for the reception? Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> Brenda Holton 05/09/03 04:51 PM »> Myra Sellers called to ask if they could have Senior Citizens Hall of Fame at the June 10th Board Meeting Usually it is around 4:30 or so with reception afterwards. She first asked for June 24 but said she and another co-worker would be out of town that week so do it June 10th. They will only have two honorees this time. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(c~co.roanoke.va.us Diane Childers -Betsy Graves Recognition From: Brenda Holton To: bjbrewer@res.k12.va.us Date: 6/4/03 8:35AM Subject: Betsy Graves Recognition This will confirm our conversation this morning about recognition of Betsy Graves at one of the Board meetings. Our next two meetings are June 10 at 3 p.m. and June 24 at 3 or 7 p.m. You will coordinate the time and date with Betsy and her parents and also invite Wendy Warren, Chair of the PTA Cultural Arts Committee and coordinator of the Reflections Contest. When the time is set, we will let Dr. Weber know so she can attend if possible. I am attaching the certificate that we discussed. If you think something else should be added, please let me know. Also, I will find out whether we will be able to ask Betsy to read about 2 - 3 minutes of her story. As discussed, our agenda for June 10 is published Friday morning so we will need to know as soon as possible if she will be coming then. Thanks for your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 CC: Diane Childers Diane Childers - 06-10-cor-Graves for email.doc -- -z _ ~__ County of Roan 0~ ROANp~~ i ~ ,o• li z ~- ~ ,' 2 ~ ,ate 1838 Page 1 CERTIFICATE OF RECOC~IYITIOI~I AWARDED TO Betsy braves I for winning a Virginia PTA Reflections Award for Literature > Betsy Graves, a student at Hidden Valley Middle School, received the Virginia PTA Reflections Award for the Middle School for outstanding interpretation of literature in her original story entitled "Signs of Courage in Big Stone Gap, 1968." ~' > Ms. Graves will be recognized at the Virginia PTA Conference in November, 2003 for this accomplishment. > The Reflections Program is an arts recognition and achievement program which was established in 1969 by National PTA board member Mary Lou Anderson. More than 10 million students have participated. > Students participate in literature, musical composition, photography, and visual arts in preschool through grade 2, grades 3-5, grades 6-8, and grades 9-12. > The Reflections Program provides a venue for students to create and be recognized for original works of art based on apre-selected theme while increasing community awareness. > The Board of Supervisors congratulates Ms. Graves upon receiving this award and expresses its best wishes for success in her future endeavors. Presented this 10th day of June, 2003 Joseph McNamara, Chairman Richard C. Flora, Vice-Chairman Michael W. Altizer Joseph B. AButch@ Church H. Odell AFuzzy@ Minnix From: "BJ BREWER" <bjbrewer@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 6/4/03 10:17PM Subject: Re: Betsy Graves Betsy and her family will be available on the 10th at 3. I will review the certificate and respond tomorrow. I appreciate the board providing this opportunity for her. bjb BJ Brewer, Principal Hidden Valley Middle School Phone 540/772-7570 Fax 540/772-7519 CC: "Diane Childers" <DCHILDERS@co.roanoke.va.us> From: Brenda Holton To: bjbrewer@res.k12.va.us Date: 6/4/03 9:31 AM Subject: Betsy Graves Dr. Brewer, concerning Betsy reading selections from her story at whichever Board meeting she attends, I discussed this with Clerk Diane Childers. She will let you know definitely by the morning of the Tuesday meeting whether time will be available. Our agendas are typically very full and we will need to gauge the time of items closer to the meeting. If Betsy would like to share her story with the Board, we will be glad to make copies for them if you will fax or email the story to me. Thanks for your help with this recognition. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers From: Brenda Holton To: bjbrewer@res.k12.va.us Date: 6/4/03 8:35AM Subject: Betsy Graves Recognition This will confirm our conversation this morning about recognition of Betsy Graves at one of the Board meetings. Our next two meetings are June 10 at 3 p.m. and June 24 at 3 or 7 p.m. You will coordinate the time and date with Betsy and her parents and also invite Wendy Warren, Chair of the PTA Cultural Arts Committee and coordinator of the Reflections Contest. When the time is set, we will let Dr. Weber know so she can attend if possible. am attaching the certificate that we discussed. If you think something else should be added, please let me know. Also, I will find out whether we will be able to ask Betsy to read about 2 - 3 minutes of her story. As discussed, our agenda for June 10 is published Friday morning so we will need to know as soon as possible if she will be coming then. Thanks for your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers ~p~tp of ~Ruartp~e ~~°~1, ~~ ~~ ~- ~' , ~ ~ CEKTIFICATE OF KECOC~IYITIOI~I t ~- , ~ ~- ~''t;~ . .J ~ ~,~ AWARDED TO for winning a Virginia PTA Reflections Award for Literature ~~ P~ ~5 I~~ ~-~-~ ~~~~ '~ ~~ ~. > Betsy Graves, a student at Hidden Valley Middle School, received the Virginia PTA Reflections Award for outstanding interpretation of literature for the Middle School with "Signs of Courage in Big Stone Gap, 1968." > The Reflections Program is an arts recognition and achievement program which was established in 1969 by National PTA board member Mary Lou Anderson. More than 10 million students have participated. > Students participate in literature, musical composition, photography, and visual arts in preschool through grade 2, grades 3-5, grades 6-8, and grades 9-12. > The Reflections Program provides a venue for students to create and be recognized for original works of art based on a pre-selected theme while increasing community awareness. > The Board of Supervisors congratulates Ms. Graves upon receiving this award and expresses its best wishes for success in her future endeavors. Presented this 10th day of June, 2003 ~, , ~: a ~'~% r '°^~.--~ Jo h McNamara, Chairman ~ J...~ G ~V-~ of 6,. Richard C. Flora, Vice-Chairman ~u. ~~ . ~ . Michael W. Altizer ose h B. "Butch" Church H. Odell "Fuzzy" Minnix j Diarie Childers -information From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <dchilders@co.roanoke.va.us> Date: 5/23/03 1:21 PM Subject: information Good Afternoon: I am attaching a board report with attachments for your June 10 meeting. Also, last night we recognized student David Barker from Glenvar High who was a state wrestling champion. Also, Betsy Graves from Hidden Valley Middle who won the State Reflections contest. Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us "May I never miss a sunset or a rainbow because I am looking down" Author Unknown /a.T~ ~.~.._ ~~. Page 1 ~w=- .~~~-~ 53 b `~`- _~:._ ~.. burns ~ ~~''~^"~'~~ ~ 7~ ~.., -,~ ~` ~ ~' `~.. 'What Is Reflections? {} , ,_ _) ~ 1 , 3 Page 1 of 1 [What Is Reflections? ] [How to Participate ] [Reflections Gallery ] (MLA Grant ] [Awards ] [ 'fhen~e Search ] What is the Reflections Program? The Reflections Program is an arts recognition and achievement program. Students in preschool through grade 12 participate in the arts areas of literature, musical composition, photography, and visual arts. Age divisions are preschool through grade 2, grades 3-5, grades 6-8, and grades 9-12. The Reflections Program provides a venue for students to create and be recognized for original works of art based on a pre-selected them, while increasing community awareness on the importance of the arts in education. The Reflections program was established in 1969 by National PTA board member Mary Lou Anderson. Since that time, more than 10 million students have participated in the program. The program's longevity and participation figures attain to its strength. The excitement and enthusiasm that the program generates for children, parents, schools, and communities in unmatched. The goal of the Reflections Program is participation, not winning. Although the program follows a contest format, winning should not be the emphasis. Arts in education chairs should remember that all children are gifted and talented; The Reflections Program can give children who have never tried creating a work of art a chance to experiment and feel good about their work. Ensuring that all participants are recognized, including those with artwork advancing to another level, can encourage future participation. Students see their peers enjoying the program and look forward to participating themselves. Students must participate through an active PTA unit in good standing which means that due are paid and bylaws are current. If in doubt check with the state office. Entries received at the State Level are not eligible for State Awards if the submitting local unit is not in good standing. Outstanding Intrepretation entries advance to the National level. Don't let an administrative oversight disappoint your students. For more information on the Reflections Program contact your Council or District Reflections Chair or reflectionsCa~vapta.org http://www.vapta.org/Committees/ArtsInEd/Reflections/reflections.htm 6/2/2003 Virginia PTA Reflections Awards Recipients 2002-2003 "Signs of Courage..." LITERATURE Primary Outstanding Interpretation Matthew Wakeman "Even When " Potomac Elementary PTA Fredericksburg District LITERATURE Intermediate Outstanding Interpretation Joey Conduff "Signs of Courage " Floyd Elementary PTA Parkway District Awards of Excellence Jacob Nelson "Signs of Courage" Grange Hall Elementary PTA James River District Daniel Wasserman `Jackie Robinson's Signs of Courage" Waynewood Elementary PTA Fairfax District Awards of Merit Michael Burton "Signs of Courage " Simondsdale Elementary PTA Tidewater District Edwin Harris "Signs of Courage" Stonewall Jackson PTA Holston District Dustin Higgs "A Brave Little B oy's Busy Day" Willis Elementary PTA Parkway District Olivia Lawson 'Josh comes to school" Richlands Elementary PTA Big Walker District Patrick Maher "Dave the Fireman " Lancaster Primary PTA Rappahannock Valley District LITERATURE Junior/Middle Outstanding Interpretation Betsy Graves "Signs of Courage in Big Stone Gap, 1968" Hidden Valley Middle School PTA Roanoke District Awards of Excellence Megan Fraedrich "Danger Ahead " Keene Mill Elementary PTA Fairfax District Emily Rudy "Signs of Courage " Wilderness Elementary PTA Fredericksburg District Awards of Merit Alexandria Johnson "Yellow Tail, the Cowardly Canary" Rockfish River Elementary PTA ABon District Alex Mazure "The Man in The Red Bandana " W.W. Gordon Elementary PTA James River District Kelsey Newman "On the Oregon Trail " Centreville Elementary PTA Fairfax District Jasmine Terry ' A courageous act " Woodberry Hills PTA Dan River District Benjamin Willis "The Courage of One Child " Cloverdale Elementary PTA Roanoke District LITERATURE Senior High Outstanding Interpretation Sunnie Tibbitts "Stand " Courtland High PTSA Fredericksburg District Awards of Excellence Awards of Excellence William Preston Sommer Hayden ' A Different Kind of Courage " Untitled Toano Middle School PTA John S. Battle High School PTSA Peninsula District Holston Kiara Williams Noelle Kelly "Everyday, Everywhere, Everyone" "The Bravest Man in the World" Grace E. Metz Middle School PTA Glenvar High School PTSA Hunt District Roanoke District Awards of Merit Awards of Merit Ida Girma Casey Amato "Courage's Door" "Courage" Manchester Middle PTA Harrisonburg High School PTSA James River District Shenandoah District William Grayson Benjamin Fontana "Invisible Courage" "Omaha" Rose Hill Elementary PTA Tabb High School PTSA Fairfax District Peninsula District Spencer Murchison Sidra Kaluszka 'A Spring of Courage" "For They Found Courage" Lylburn Downing Middle School PTA Floyd County High School PTSA Natural Bridge District Parkway District Darcy Satterwhite Kathleen Snyder "Signs of Courage/Courage is... " "Follow the Signs " Goochland Middle School PTA Western Branch High School PTSA Richmond District Southeastern District Eric Tyler Brittany Taylor Untitled "Signs of Courage" Blacksburg Middle School PTA Thomas Jefferson High School PTSA New River District Richmond District MUSIC COMPOSITION Primary MUSIC COMPOSITION Intermediate Outstanding Interpretation Outstanding Interpretsation Nathaniel Matthews Kristofer L. Monson "Emails of Courage" "Signs of Courage...Five American Heroes" Pearson's Corner Elementary PTA Hunt Valley Elementary PTA Richmond District Fairfax District Awards of Excellence Awards of Excellence Gabrielle Agola Tyler Billings "Creeps Don 't Bother Me " "Signs of Courage in all Seasons " Kingston Elementary PTA Varina-Mehfoud Elementary PTA Tidewater District Richmond District Caroline Collins Dillon Morris "Signs of Courage " "Moto-X Dreams " Hutchison Farm Elementary PTA C.C. Wells Elementary PTA Hunt District James River District Awards of Merit Javan Haas "Egyptian Caravan " King George Elementary PTA Fredericksburg District Taylor Johnson "The Courageous Turtle Rescue" Northern Shores Elementary PTA Southeastern District Ian Krauss "Signs of Courage " Clover Hill Elementary PTA James River District Graham Tucker "The Message" Peak View Elementary PTA Shenandoah District Maria Uzel "Signs of Courage " Acquinton Elementary PTA Rappahannock Valley District MUSIC COMPOSITION Junior/Middle Outstanding Interpretation Jason Brown "Signs of Courage" Larkspur Middle School PTA Tidewater District Awards of Excellence Susan Hockman "Making it through " Gildersleeve Middle School PTA Peninsula District Lisa Newill-Smith 'Alone with her thoughts: Signs of Courage in Solitary... ' Manchester Middle School PTA James River District Awards of Merit Grace Aheron "Surviving Pear 1 Harbor " James Madison Middle PTA Roanoke District Awards of Merit Victoria Berry "Relieve and Success" Stuarts Draft Elementary PTA Natural Bridge District Charlotte von Claparede-Crola "Happy Foal" Indian Valley Elementary PTA Parkway District Jason Dreyzehner "It Takes Courage to Go to Sleep at Night" Watauga Elementary PTA Holston District Julia Gladden "Signs of Courage " John B. Dey Elementary PTA Tidewater District Megan Sibley "Courage " Signal Hill Elementary PTA Hunt District MUSIC COMPOSITION Senior Outstanding Interpretation Michael Greenway "Concerto Under Fire " Langley High School PTSA Fairfax District Awards of Excellence Alex Gillette "This sign of courage and those who have survived... " Patrick Henry High School PTSA Richmond District Scott Zaloudek "Toccata in D" Stafford High School PTSA Fredericksburg District Awards of Merit Serita Griffin "Now It Is Love " Churchland High School PTSA Tidewater District Alexander Azzo Jeffrey Mason ' A Tale of Courage " "Lose Not Your Faith " Graham Middle School PTA Monacan High School PTSA Big Walker District James River District Daniel J. Luckett Reed Nessler "Why We Remember" "Francois Gouges" Edward E. Drew, Jr. Middle PTSA Blacksburg High School PTSA Fredericksburg District New River District Sarah Wilson Alan Ra "To The End" "Courageously Untitled" Stonewall Jackson Middle PTA William Fleming High School PTSA Richmond District Roanoke District PHOTOGRAPHY Primary PHOTOGRAPHY Intermediate Outstanding Interpretation Outstanding Interpretation Garrison Rouse Katherine Rouse "Rescue" "Coming out ofyour shell is a sign of courage" Acquinton Elementary PTA Acquinton Elementary PTA Rappahannock Valley District Rappahannock Valley District Awards of Excellence Award of Excellence Anah Grace Hermes Zachary Trevillian "Police Officer Daddy" "Signs of Courage -Past and Present" John C. Myers Elementary PTA Thelma Crenshaw Elementary PTA Shenandoah District James River District Kelsey Anyla Singh Awards of Merit "Just Do It... Take the Plunge!" Sarah Messere J. B. Watkins Elementary PTA "The courage to go and defend our freedom James River District Ridge Elementary PTA Richmond District Awards of Merit Donald Chaney Emily Morris "Arlington National Cemetary" "He Leadeth Me" Sterling Elementary PTA John Tyler Elementary PTA Hunt District Tidewater District William Mohler Stephanie Reutter "Hanging On " "Salute to a Soldier" Central Elementary PTA Signal Hill Elementary PTA Natural Bridge District Hunt District PHOTOGRAPHY Junior/Middle PHOTOGRAPHY Senior Outstanding Interpretation Outstanding Interpretation Liam Dunaway Julie K. Johnson "Yerticle America " "Just Do It" Great Bridge Middle School PTA West Springfield High School PTSA Southeastern District Fairfax District Award of Excellence Award of Excellence Morgan Wilburn Charlie Holbrook "Salem Shows Signs of Courage" "Loves Bravery" Andrew Lewis Middle PTA John S. Battle High School PTSA Roanoke District Holston District VISUAL ART Primary Outstanding Interpretation Andi Mayer "Signs of Courage " Rockfish River Elementary PTA Afton District Awards of Excellence Danielle Bender Untitled Kiptopeke Elementary PTA Eastern Shore District Alison Queen "The Courageous African Antelope" Wolftrap Elementary PTA Fairfax District Awards of Merit Imram Alam "Courage" Betty Weaver Elementary PTA James River District Elizabeth Fauth "The Courage Girl " Stafford Elementary PTA Fredericksburg District Devin Marshall "Fire Helpers " Arrowhead Elementary PTA Tidewater District Kelsey Riley "Have the Courage to Love" Swans Creek Elementary PTA Hunt District Brittan Wilcox "First Sign of Courage " Back Creek Elementary PTA Roanoke District VISUAL ART Junior/Middle Outstanding Interpretation Chelsea Mageland "Hope is Courage" Princess Anne Middle PTA Tidewater District VISUAL ART Intermediate Outstanding Interpretation Julien Archer "Rosa Parks " Robious Elementary PTA James River District Awards of Excellence Jason Dreyzehner "The courage to be different" Watauga Elementary PTA Holston District Taylor Long "Believe " Baileys Elementary PTA Fairfax District Awards of Merit Charlotte von Claparede-Crola "No Drugs for Me " Indian Valley Elementary PTA Parkway District Luke Grady "One Blossom " Stafford Elementary PTA Fredericksburg District Sarah Oh "Signs of Courage by Kids " JohnTyler Elementary PTA Tidewater District Lee Rock "Signs of Courage are all around us " Baldwin Elementary PTA Hunt District VISUAL ART Senior Outstanding Interpretation Claudia Figueroa "Be Yourself" Northampton High School Eastern Shore District Awards of Excellence Awards of Excellence Aileen Chung Jessica Hall Untitled "Lone Dancer" James F. Cooper Intermediate PTA King William High School PTSA Fairfax District Rappahannock Valley District Danielle Wyant Jonathan Stanley "The Heroes" "Signs of Courage" William Monroe Middle PTA Goochland High School PTSA Afton District Richmond District Awards of Merit Awards of Merit Blake Anderson Alexander Chung "Everyday Signs of Courage" "Triumph ofK-9" Ni River M fiddle PTA Langley High School PTSA Fredericksburg District Fairfax District Stephanie Besco Conrad Hess "Stand for Others" "Dare Devil Stunt Riders " John Yeates Middle PTA Virginia High School PTSA Southeastern District Holston District Clelia Sheppard Amanda Horton "Sign of Courage...Riskingynur life ""What's This" for someone" Frank W. Cox High School PTSA Northampton Middle PTA Tidewater District Eastern Shore District Chris Meads Sidra Kaluszka "Signs of Courage " "Signs of Courage in the Name of Freedom " Robious Middle School PTA Floyd County High School PTSA James River District Parkway District Ryan Quinn "Last Look " Hickory High School PTSA Southeastern District -- -- - -_ --- . Diane Childers -June 10 agenda for Betsy Graves From: Brenda Holton To: Linda Weber Date: 6/5/03 10:OOAM Subject: June 10 agenda for Betsy Graves Dr. Weber, just wanted to let you know that we are recognizing Betsy Graves from Hidden Valley Middle School at our June 10 meeting at 3 p.m. for receiving the State Reflections Award. We would be pleased if you could attend for the recognition. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 CC: Brenda Chastain; Darlene Ratliff; Diane Childers J From: Brenda Holton To: Darlene Ratliff Date: 6/5/03 11:13AM Subject: Re: June 10 agenda for Betsy Graves Darlene, thanks for letting us know. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co. roanoke.va. us »> "DARLENE M. RATLIFF" <dratliff@res.k12.va.us> 06/05/03 11:10AM »> June 10 is graduation day and Dr. Weber will be attending graduations that afternoon and will be unable to attend the BOS meeting that afternoon. Sorry! Darlene Ratliff Office of Linda H. Weber, Superintendent Roanoke County Schools 5937 Cove Road Roanoke, VA 24019 (540) 562-3705 (Phone) (540) 562-3993 (FAX) dratliff(c~res.k12.va.us CC: Diane Childers From: Brenda Holton To: Linda Weber Date: 6/5/03 10:OOAM Subject: June 10 agenda for Betsy Graves Dr. Weber, just wanted to let you know that we are recognizing Betsy Graves from Hidden Valley Middle School at our June 10 meeting at 3 p.m. for receiving the State Reflections Award. We would be pleased if you could attend for the recognition. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Brenda Chastain; Darlene Ratliff; Diane Childers 't From: Jennifer Conley To: Childers, Diane Date: 6/9/03 9:42AM Subject: Re: William Chrimes Recognition Yes, Thanks Diane for asking. The crew from Clearbrook, Station 7 where Paramedic/Firefighter Chrimes is assigned will be in attendance to support their fellow team member. Captain Ferguson Lieutenant Parcell Roanoke City Paramedic/Firefigheter Shelton Paramedic/Firefighter Altizer Captain Fisher (serving as Battalion Chief for the day) if he is not on a call I will also be planning on attending, however, I have been out of commission sick in bed for several days and am still not completely well. I hope to be better by tomorrow. »> Diane Childers 06/04/03 10:04AM »> Rick, Can you send me the names of the individuals who will be attending the Board meeting on Tuesday for this recognition. I know you have confirmed that Mr. Chrimes will attend, and I am assuming you will also be present. I didn't know if any other representatives from the Fire & Rescue Department would be here. Thanks. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 Jennifer Conley-Sexton Roanoke County Fire and Rescue Volunteer and Marketing Coordinator 3568 Peters Creek Road NW Roanoke, VA 24019 Phone: (540) 561-8060 Fax: (540) 561-8108 jconley@co.roanoke.va.us CC: Burch, Richard; Ferguson, Rodney; Holton, Brenda; Houff, Gary; Maxey, Todd `1 From: Brenda Holton To: Jennifer Conley Date: 6/10/03 9:45AM Subject: Re: Chrimes recognition questions. Jennifer, sorry that you have sick. Hope you will be much better soon. I went ahead and got the information I needed on employment from HR and we just used March 12 as the date for the VFW award since the conference was March 9 - 12. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Jennifer Conley 06/09/03 09:43AM »> I apologize for not getting back to you sooner. I have been ill and am now back to work but not on full speed. Billy Chrimes started work for us on January 2, 2001. He was presented the VFW award on March 11, 2003. If you need anything else, please let me know. Jennifer Conley-Sexton Roanoke County Fire and Rescue Volunteer and Marketing Coordinator 3568 Peters Creek Road NW Roanoke, VA 24019 Phone: (540) 561-8060 Fax: (540) 561-8108 iconleY~a?co.roanoke.va.us CC: Diane Childers ___ _ - ~_ Diane Childers - Re: William. Chrimes Page 1 ~I From: Richard Burch To: Holton, Brenda Date: 6/3/03 1:49PM Subject: Re: William Chrimes He will be there. I am fowarding this to Jennifer for the other info. Thanks Yours for a better fire and rescue service. Chief Rick Burch »> Brenda Holton 06/03/03 01:17PM »> I am working on the resolution of congratulations for Mr. Chrimes for the June 10 meeting at 3 p.m. Just wanted to see if you had confirmed that he will be there at this meeting. I have two questions for the resolution. When was he empoyed by the County? When was the VFW award presented -the conference was March 9 through 12 but what date was it presented? Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(c~co.roanoke.va.us CC: Childers, Diane; Conley, Jennifer From: Richard Burch To: Holton, Brenda Date: 6/3/03 1:49PM Subject: Re: William Chrimes He will be there. I am fowarding this to Jennifer for the other info. Thanks Yours for a better fire and rescue service. Chief Rick Burch »> Brenda Holton 06/03/03 01:17PM »> I am working on the resolution of congratulations for Mr. Chrimes for the June 10 meeting at 3 p.m. Just wanted to see if you had confirmed that he will be there at this meeting. I have two questions for the resolution. When was he empoyed by the County? When was the VFW award presented -the conference was March 9 through 12 but what date was it presented? Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholtonna co.roanoke.va.us CC: Childers, Diane; Conley, Jennifer 11~.. June a~ ~atla,u ~ ~~ : 1~I~r~.Q ~~~~~~ ~ "~ , ~ ~~~ ,~~~ ~f ~~ ~~ ~ ~ ~~ ~~ ~~,,d ~~,~9 v ;~ a~~~~ ~~ From: Brenda Holton To: Richard Burch Date: 6/3/03 1:17PM Subject: William Chrimes I am working on the resolution of congratulations for Mr. Chrimes for the June 10 meeting at 3 p.m. Just wanted to see if you had confirmed that he will be there at this meeting. I have two questions for the resolution. When was he empoyed by the County? When was the VFW award presented -the conference was March 9 through 12 but what date was it presented? Thanks, Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers Award Recipients for the 2003 VFW Community Service and Legislative Conference Kansas City, MO., March 31, 2003--The 2003 Veterans of Foreign Wars' Community Service and Legislative Conference was held March 9-12 in Washington, D.C. The highlights of the conference include presenting Tim Russert with the VFW's News Media Award and Sen. Kit Bond (R-MO) with the 2003 VFW Congressional Award. Guest speakers for the conference included Deputy Secretary of Defense Dr. Paul Wolfowitz, Secretary of Veterans Affairs, the Honorable Anthony Principi, and Homeland Security Secretary Tom Ridge. For photo highlights, click here Russert, moderator of NBC's "Meet the Press," received the News Media Award for his "understanding of the American way of life and its institutions and interests by honest and forthright reporting." In Russert's acceptance of VFW's Media Award, he said, "We are at war and must come together, and the media should not report anything that puts U.S. troops at risk." Russert began his career at NBC in 1985 and began hosting "Meet the Press" in 1991. Since then, "Meet the Press" has become the most watched Sunday morning interview program in America and the most quoted news program in the world. Now in its 52nd year, "Meet the Press" is the longest-running program in the history of television. The veteran journalist donated his honorarium to the Boys and Girls Club in Washington, D.C. Sen. Bond received his award for his "outstanding service to the nation." In announcing the selection, VFW Commander-in-Chief Ray Sisk, of Bakersfield, Calif. said, "Senator Bond has distinguished himself by his service to the nation, the people of Missouri, and our nation's veterans. His work on behalf of veterans has truly enhanced the quality of life for many of our nation's veterans." As chairman of the Senate Appropriations Subcommittee on VA, Bond has been instrumental in securing critical funding for veterans healthcare. A former two-term governor of Missouri, Bond began his service in the Senate in 1986. A strong supporter of law enforcement and a strong U.S. military, Bond also serves on the Senate Select Intelligence Committee. In accepting the award Sen. Bond said, "I am honored to receive an award from the men and women who have dedicated their lives to defending our freedom. I will continue to fight to ensure veterans receive the care and compensation they more than deserve." Bond donated his honorarium to the University of Missouri. Other award recipients include: Chancen Flick, who is from Elk City, Okla., was named top winner in the Voice of Democracy audio-essay program for high school students. VFW Post 3669 and its Ladies Auxiliary in Elk City sponsored him. Sasha R. Stadler is this year's first-place winner in the VFW's National Patriot's Pen Essay contest, a national essay writing contest for middle school students. Sasha is from Brown Deer, Wis., and is sponsored by VFW Post 6498 and its Ladies Auxiliary in Milwaukee. The VFW's National Citizenship Education Teacher Awards, which are awarded to teachers from grades K-12, were selected from across the nation for their creativity and commitment to citizenship education. This year's winners are: Barbara L. Bias, Meadows Elementary School, Huntington, W. Va., sponsored by Post 1064 and Ladies Auxiliary; Paulette Carey, Oldham County Middle School, Buckner, Ky., sponsored by Post 1170 and Ladies Auxiliary; and Paul Aleckson, D.C. Everest Senior High School, Schofield, Wis., sponsored by Post 388 and Ladies Auxiliary. The VFW's National Youth Hero award is Brian Little of Arlington, Texas, and is sponsored by Post 2544 in Arlington. Brian won the award for saving his twin sisters from two pit bulls. The VFW's National Eagle Scout of the Year is Randall Porch from Stuart, Fla. The Department of Florida and VFW Post 10066 in Jensen Beach, Fla sponsored Randall. Isaac Ho'opi'i is this year's recipient of the J. Edgar Hoover Award for outstanding service in law enforcement. Isaac is a member of the Pentagon Defense Protection Service' Canine Bomb Detection Unit and is sponsored by the Department of Virginia. Isaac was honored for rescuing people from the Pentagon following the September 11 attack on America. Brian Pruess, an EMT from Okaloosa County in Florida is the recipient of the VFW's Emergency Medical Technician Award. Brian, who is sponsored by the Department of Florida, received the award for his live-saving actions in delivering and resuscitation a newborn whose mother was in cardiac arrest. William Chrimes, from the Roanoke Fire 7 Rescue Fire Department, is this year's recipient of the VFW's Firefighter Award. Sponsored by the Department of Virginia, William was honored for his heroic actions in saving trapped firefighters battling the blazes in the West. Alan Harper is this year's Outstanding VA Health Care Employee of the Year. Alan, who is the chief executive officer for VA's North Texas Health Care System in Dallas, secured $154 million to establish a spinal cord injury center. He is sponsored by the Department of Texas. The VFW's Outstanding Community Health Care Employee of the Year is Rena Smith of Hutsonville, III. Rena, who is the administrator for the Heritage Care Center, has been instrumental in keeping resident veterans active and involved in the local community. She is sponsored by the Department of Illinois. William N. Chew, Middletown, R.I., is the VFW's Health Care Volunteer of the Year. Sponsored by the Department of Rhode Island and Post 4487, William volunteers at the Rhode Island veterans home in Bristol and is recognized for his contributions for "beautifying" the veterans home gardens. The VFW's Community Service Outstanding Post Special Project Award is Post 3312 and Auxiliary from Belle Fourche, S.D. Sponsored by the Department of South Dakota, Post 3312 received the award for the outstanding contributions in developing a program to promote Americanism and veterans recognition in the community and in the local schools. > back to news STIHL® Incorporated. United States -- STIHL Press Releases -- #00-0134 -- Manufacture... Page 1 of 2 CHRIMES NAMED 2003 STIHL NATIONAL FORESTRY HERO Virginia Firefighter/Paramedic Rescues Two Firefighters in California Date: May 2003 Release Date: IMMEDIATELY Release No. 00-0134 For Further Information Contact: Anita Gambill -STIHL Incorporated - (757) 486-9151 Lynn Polizos -The Meridian Group - (757) 340-7425 VIRGINIA BEACH, Va. -William R. Chrimes, a firefighter and paramedic with the Roanoke County Fire and Rescue Department, has been named the 2003 Stihl National Forestry Heroism Award winner. Chrimes demonstrated extraordinary courage when he helped rescue two firefighters in Happy Camp, Calif. after their fire engine plunged more than 1,200 feet over an embankment. Chrimes, a participant in a Virginia Department of Forestry program that sends firefighters from the state to help control large fires throughout the nation, volunteered to travel to California during his vacation in the summer of 2002 to work with several hundred firefighters managing wildfires in Klamath National Forest. On July 28, 2002 at approximately 2:00 a.m., Chrimes' unit was alerted to a serious accident regarding a fire truck that plummeted down an embankment. Due to the remote location, Chrimes was the only paramedic on the fire line that evening who was able to access the scene. With only a headlamp to light his way, he quickly hiked 500 feet down treacherous, vertical slopes to help two of the firefighters to safety. After administering emergency medical treatment to the firefighters, Chrimes managed the rescue effort to evacuate them. Chrimes, a crew from Kentucky, and several Hot Shot crew members carried the victims several hundred feet down to the closest road. Sadly, three other firefighters who had been thrown from the truck as it rolled, were pronounced dead at the scene. Seven years ago, Stihl created the National Forestry Heroism Award, giving special recognition each year to one extraordinary individual who works with, in, or devotes a significant portion of his or her time to the forestry industry. Nominations are open to firefighters, loggers, forest and park rangers, and other individuals employed in the care and maintenance of our nation's forests. A panel of independent judges in the industry selects the winner based on such criteria as the impact of the candidate's action for the good of society, the impact of the candidate's action for the good of the forestry industry, and how memorable the candidate's action was. Chrimes accepted Stihl's National Forestry Heroism Award at a ceremony on May 28, 2003 at the National Press Club in Washington, D.C. Ken Waldron, national marketing manager for Stihl Inc., presented the award to Chrimes along with Ann M. Veneman, secretary of the U.S. Department of Agriculture. "William Chrimes is a remarkable young man," said Waldron. "He acted unselfishly and heroically to save the lives of others. We at Stihl are proud to have him hold this most deserved honor." http://www.stihlusa.com/pressoffice/may03_chrimes.html 6/3/2003 STIHL® Incorporated. United States -- STIHL Press Releases -- #00-0134 -- Manufacturi... Page 2 of 2 As this year's recipient, Chrimes received the Stihl National Forestry Heroism Award plaque and monetary gift. Because Chrimes is a resident of Virginia, Stihl also made a contribution to the Department of Forestry, College of Natural Resources, Virginia Polytechnic Institute and State University in Blacksburg, Va. "One of the things I always wanted to do was to join my fellow firefighters to help fight and contain the wildfires out west," said Chrimes, "but I never imagined I would ever experience a day like July 28. It was a very traumatic experience for all of the firefighters involved. I'm very honored to have been chosen for this award and wish to thank Stihl and all of my colleagues for their support. It was a team effort and I could not have done it alone." Nominations for the 2004 Stihl National Forestry Heroism Award are now being accepted. Applications can be downloaded from Stihl's Web site, www.stihlusa.com, or can be requested by calling 1-800-GO STIHL (1-800-467- 8445). About Stihl Stihl manufactures the world's largest selling brand of chain saws and cut-off machines and produces a full line of powerful, lightweight and versatile handheld outdoor power equipment for homeowners and professional users. Stihl products are sold through independent servicing power equipment retailers from coast to coast -not home centers or mass merchants. For more information or for the name of the closest Stihl servicing dealer, visit the Web site at www.stihlusa.com or call 1-800 GO STIHL (1-800-467-8445). Stihl Incorporated is the official underwriting sponsor of the STIHL® TIMBERSPORTS® Series. The series airs throughout the year on the ESPN® and ESPN2® cable networks. Back to Press Office Home I Latest News I Products I Dealer Locator I FAQ I Write Us STIHL Inc. 8~ Career Opportunities I STIHL TerritoryT'" Librarv I Site Maa I Product Selection Assistant STIHL TIMBERSPORTS® Series I Press Office To locate the STIHL dealer nearest you, CLICK HERE. To receive a catalog or to receive information about becoming an authorized STIHL dealer, CALL1 -800-GOSTIHL/1 -800-467-8445 Web Site legal Terms and Conditions View trademarks owned by Andreas STIHL Copyright ©2003 STIHL Inc. All Rights Reserved. Web Site Definition and Design by tmg3.com http://www.stihlusa.com/pressoffice/may03_chrimes.html 6/3/2003 ',~ Diane Childers -Fwd: Paramedic/Firefighter receives two national awards Page 1 '', (~- l0-03 From: Elmer Hodge ~„~~a To: Dan ODonnell; Diane Childers Date: 5/28/03 1:25PM Subject: Fwd: Paramedic/Firefighter receives two national awards Dan & Diane, This looks significant to put on the agenda. If you agree, please prepare and schedule for the next meeting. Thanks Elmer Hodge Roanoke County Administrator 540-772-2004 »> Jennifer Conley 05/27/03 02:21 PM »> I believe that Chief Burch forwarded to you information regarding Paramedic/Firefighter Chrimes receiving the STIHL award tomorrow. In addition to this, he has also received the National Veterans of Foreign Wars Firefighter Award. If you think appropriate, we would like for the board to recognize P/FF Chrimes at a convenient Board of Supervisors meeting. Attached is more detailed information regarding these awards. Jennifer Conley-Sexton Roanoke County Fire and Rescue Volunteer and Marketing Coordinator 3568 Peters Creek Road NW Roanoke, VA 24019 Phone: (540) 561-8060 Fax: (540) 561-8108 iconleyC~co.roanoke.va.us Paramedic/Firefighter William Chrime5 receives two National Awards Paramedic/Firefighter William Chrime5 has been awarded two awards over the past two months. These awards, from separate organizations, are honoring him for his brave, courageous and selfless behavior while serving with the Virginia Forestry Department this past summer. Last summer Billy requested vacation time to travel west and fight the fires that were raging in Utah, Colorado and California. In late July he arrived in Utah, near the Colorado border, where he worl2ed with his team to control the wildfires. After four days he was sent to Happy Camp, California. It was here where he would face an unforgettable time in his life. Early one morning there was a report of an accident involving a fire engine driving off the road. Billy immediately new this was serious as all the roads around were dirt and extremely narrow. If an engine went off the road it probably meant tumbling down a steep embanlement. As a paramedic, Billy offered his services and rushed to the scene. After climbing the brutal terrain he came to the scene and found three firefighters who were dead. He then Came to two survivors who needed his care. We are told that Billy acted unselfishly and heroically to save the lives of others. His quiclz thinlzing and Courageous efforts are being Contributed to the survival of a fellow firefighter. The 2003 Veterans of Foreign Wars' Community service and Legislative Conference was held March 9-12, 2003 in Washington, D.C. Roanolze County Fire and Rescue Department Paramedic/Firefighter was awarded with the Firefighter Mold Medal Award for "his heroic actions in saving trapped firefighters battling the blazes in the West". The VFW s Firefighter Award recipient William Chrimes with VFW Commander-in-Chief Ray sislz and Ladies Auxiliary President Betty Morris. On May 28, 2003 STIHL will be awarding Chrimes with their National Forestry Heroism Award. STIHL's criteria includes someone who has exhibited acts o~ bravery and valor. 'Diane Childers -Fwd: Paramedic/Firefighter receives two national awards Page 1 From: Dan ODonnell To: Richard Burch Date: 5/28/03 1:30PM Subject: Fwd: Paramedic/Firefighter receives two national awards Rick, Attached is an a-mail I just recieved from Elmer. He wants to formally recognize Paramedic/Firefighter Chrime's citations /awards at the next board meeting. Please make sure this is included on the next agenda. Thanks Dan O'Donnell, Asst. Co. Administrator Dodonnell@co.roanoke.va.us (540) 772-2017 CC: Diane Childers PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on May 27, 2003, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, beginning at 7:00 p. m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: May 18, 2003 May 25, 2003 Send invoice to: Board of Supervisors IP. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: Ms. Brenda Holton ~.y ~ ., z; , 4~~ June 10, 2003 ~N,~ ~'~ ` ~ ~~~~ Coun staff re uests the Board to adopt a n~ ~`~ ~ ~,d session within the provisions of the Virginia Freedom of Information c as follows 1. Discussion regarding the disposition of the County's interest in certain publicly held real estate, Well Lot ,Block 31, Section 8, North Lakes, in accordance with Section 2.2-3711 A.3. of the 1950 Code of Virginia, as amended. M MORTH/,TIDiP GRUMMAN Mission Systems County of Roanoke, Virginia PPEA Conceptual Proposal for Public Safety Facilities Northrop Grumman Mission Systems PPEA Conceptual Proposal for Public Safety Facilities 10 J u ne 2003 EXECUTIVE SUMMARY [Lre of disclosure of data contained on this page is subject to the restrictions on the title page of this proposal or quotation. /NfOR775/ROIP GRUMMAN Mission Systems County of Roanoke, Virginia PPEA Conceptual Proposal for Public Safety Facilities EXECUTIVE SUMMARY Northrop Grumman Mission Systems is pleased to submit for consideration to the Roanoke County Board of Supervisors this unsolicited proposal for new Public Safety Facilities under the Virginia Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA). The PPEA was passed by the Virginia General Assembly to enable local and state governments to have at their disposal an additional tool in procuring needed infrastructure quickly, and at a reasonable cost, by utilizing the entrepreneurship of the private sector. Further, it was designed to foster partnership and collaboration to bring to the public sector innovation and creativity in meeting the needs of citizens. The PPEA is not an attempt to bypass procurement regulations, as it still requires open disclosure and competitive advertisement. It does, however, afford governments an opportunity to hear ideas from the private sector that may aid in the procurement of critical needs under non-traditional methodologies. The Board is to be commended for its willingness to explore this approach. Public safety is the primary duty of government. While threats to the community have always been present, in the past 100 years they have been mostly "home-grown," such as criminal acts, or natural occurrences, such as floods, blizzards, or tornadoes. Unfortunately, public safety needs have often taken a backseat when placed in competition for the monetary resources that governments must allocate for education, health, economic development, public utilities and myriad other functions governments must provide by necessity, statute, or custom. In the 1980's and 90's, some progress was made in equipping our public safety responders with needed tools and technology to better protect our citizens and save lives during emergencies. These tools were often purchased by individual agencies and were not compatible with other systems. Further, many of those systems are now outdated and cannot meet the demands being placed on them because of aging populations, greater cell phone use, and other demographic changes. The competing needs in other areas of government responsibility have not afforded the men and women in public safety the opportunity to obtain the working environment and tools needed to perform their tasks in today's world. September 11, 2001 changed forever the way each of us views the world. But, more important, it changed the priority, focus, and the requirements of public safety officials and the responsibilities of first responders. They still need to protect the community from the localized or transient criminal acts, and respond to injuries and natural disasters, but added to that already daunting responsibility, now they must be able to communicate via voice and data instantly in order to use information to save lives and protect the citizens they serve and to stay ahead of the increasing ingenuity of criminals. Further, they must be able to save documents, data and information and have the ability to disseminate and share that information quickly with other local jurisdictions, as well as state and federal agencies, to protect us all from the newest threat, terrorism. After September 11, 2001, other agencies were added to the traditional "public safety" list. These include health departments, public utilities, and transit agencies. The fact that Roanoke County is far from traditional "target" areas no longer affords it protection. Our new adversaries seek out the weakest points in our national public safety chain and exploit them, just so we will not feel secure by distance. More to the point, Roanoke County's public safety agencies need new technology to communicate internally and externally and they need space to conduct this business properly, and in accordance with evidentiary requirements and security mandates. In planning for this need, they must do so in a manner that assures that scarce resources expended will fill the immediate and future needs of the County, as well as provide the functionality and interoperability that will keep the technology fresh ES-1 Use of disclosure of data contained on this page is subject to the restrictions on the title page of this proposal or quotation. ~ MOIRTlS//7iO1P GRl/MMAN County of Roanoke, Virginia Mission SjStems PPEA Conceptual Proposal for Public Safety Facilities and expandable for the coming years. "Stove piping" systems within individual agencies is no longer fiscally responsible, or feasible. In the three day information gathering session we held with County staff, numerous subsequent follow up conversations, and through the leadership provided by your County Administrator, we have undertaken a comprehensive examination of Roanoke County's existing public safety capabilities. While the County and its staff have done a commendable job with the resources available to them, there are gaps. Facilities and equipment are aging. Space for personnel is running out. New state and federal mandates are adding to the burdens of an already over-stretched system. Population growth and the large growth in traffic along I-81 are creating additional demands. That is why we believe a comprehensive approach to updating the existing public safety infrastructure is needed. Northrop Grumman, the second largest defense contractor in the nation and the largest non-retail employer in Virginia, has initiated aPPEA-based program that: • Assists state and local governments in obtaining these needed facilities and technologies now, at affordable prices • Structures the acquisition in a manner that cuts years off the procurement process • Reduces the overall cost by as much as 20°Io when compared to traditional procurement and financing • Provides technology refresh to ensure that no individual component is obsolete. Northrop Grumman, in developing this "one-of-a-kind" public safety facilities enhancement program, has assembled a team of "best of breed" partners that includes each of the disciplines involved: building architecture, construction, communications, and systems integration. Our partners include local companies that have the knowledge and expertise to ensure successful construction and keep jobs in the region. The thrust of our overall partnership is focused on first class facility construction, state-of-the-art technology, and the ability to design systems to meet today's needs, while allowing for tomorrow's expansion. After September 11, our management charged us with developing a program that would help bring the expertise of our 120,000 employees around the world to the local level. Technologies developed in the past decade to help the U.S. military now have broad applications to help meet the needs of citizens. And those innovations will continue. Unfortunately, there has not been, until now, a coordinated approach to spread the use of these systems to ensure an efficient and effective public safety program. We have developed an approach that allows localities to tap these innovations, and be ready when new ones emerge, to serve their citizens. It has been packaged in a way that controls costs and improves service delivery. The program provides a development and delivery methodology designed to minimize the delivery cycle and optimize the financial metrics for facilities and systems. The client jurisdiction is provided commercial-off-the-shelf products that meet their immediate and short- term future needs, while using open systems architecture to allow expansion and additions to the systems as new technologies are developed or procured. Customization, often the most costly aspect of systems acquisition, is initiated after the users have become comfortable with the products in their operational environment, and are then able to specify exactly what their additional needs and/or ES-2 Use of disclosure of data contained on this page is subject to the restrictions on the title page of this proposal or quotation. /VIOaRT75/RO1P GRUMMAN Mission Systems County of Roanoke, Virginia PPEA Conceptual Proposal for Public Safety Facilities requirements are. Customization is then performed on a time and materials basis; this assures the least cost and risk, and the fastest implementation. These activities, when paired with a very attractive financing structure, ensures that what you are purchasing works, and is delivered years ahead of traditional means, before any public funds are expended. Included in this proposal, which is conceptual in nature and may be modified at the County's discretion, is a plan to obtain needed public safety infrastructure consisting of: • Anew communications center • An emergency operations center • An information technology center • A police and fire administration building • An upgraded radio system for public safety and other County agencies. Our plan allows the County to obtain this infrastructure in two years or less, and at an affordable cost. The plan not only fills an immediate need, but it also meets the County's projected public safety systems requirements for the next 15 to 25 years, and completes its building requirements for nearly forty years. ~ " 3D Northrop Grumman personnel are available to meet with County representatives at anytime to further explain this proposal. We look forward to becoming true partners with Roanoke County in providing first-class working space and technology for the men and women protecting this community. ES-3 Use of disclosure of data contained on this page is subject to the restrictions on the title page of this proposal or quotation.