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8/26/2003 - Regular
Working Document -Subject to Revision Roanoke County Board of Supervisors Agenda August 26, 2003 Good afternoon and welcome to our meeting for August 26, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:03 p.m. 2. Invocation: Reverend Bill Booth Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH added an item to the Closed Meeting pursuant to Section 2.2-3711 A (1) to discuss consideration and evaluation of the performance of specific County personnel. PMM requested the deletion of the Closed Meeting item pursuant to Section 2.2- 3711 A (7) consultation with legal counsel pertaining to pending litigation, namely settlement with Southern Properties. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring August 29, 2003 as the fourth annual "Hokie Pride Day" in Roanoke County 1 Proclamation presented to Mr. Pat Green 2. Certificate of recognition to Lynn Payne, Hidden Valley Middle School, for being named Roanoke County Teacher of the Year Certificate presented to Ms. Payne. 3. Recognition of Roanoke County for receiving the E2 award from the Department of Environmental Quality and update on the Environmental Management System Ms. Green, Director of General Services, advised that the County has accomplished the first step towards its goal of becoming ISO 14001 compliant and has been recognized by the Department of Environmental Quality (DEQ) as an Environmental Enterprise (E2) participant in the Virginia Environmental Excellent Program. Chairman McNamara accepted the award from Tom Griffith, DEQ Outreach Coordinator, and Steve Dietrich, Director, DEA West Central Region. D. BRIEFINGS None E. NEW BUSINESS 1. Resolution to approve application to participate in the 2003 Fall VPSA Bond Sale for up to $23,000,000 and schedule a public hearing on the matter. (Diane Hyatt, Chief Financial Officer) R-082603-1 JPM motion to adopt resolution URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HOM motion to approve 1St readings 2"d readings and public hearings - 9/23/03 URC 2 First reading of ordinance to rezone .777 acres from I-1, Industrial District, to C-2, General Commercial District, to operate a retail sales facility located on Plantation Road, Hollins Magisterial District, upon the petition of EP Properties, LC 2. First reading of ordinance to rezone .37 acres from AVC, Agricultural Village District with Conditions, to C-2, General Commercial District, to operate a retail sales facility located on 5999 Franklin Road, S.W., Cave Spring Magisterial District, upon the petition of Richard Anderson G. FIRST READING OF ORDINANCES None H. SECOND READING OF ORDINANCES None APPOINTMENTS 1. Capital Improvements Program (CIP) Advisory Committee HOM appointed Dawn Erdman to represent the Cave Spring Magisterial District MWA appointed Mike Roop to represent the Vinton Magisterial District 2. Industrial Development Authority CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-082603-2 JPM motion to adopt consent resolution URC 1. Approval of minutes -August 12, 2003 2. Request to authorize execution of an updated contract with Unified Human Services Transportation System, Inc. to provide CORTRAN services and accept rural grant monies of approximately $20,719 from the Virginia Department of Rail and Public Transportation 3 A-082603-2.a 3. Request to accept and appropriate pass-through state grant funds in the amount of $201,994 on behalf of Unified Human Services Transportation System, Inc. (RADAR) A-082603-2.b 4. Request to accept and appropriate Carl Perkins entitlement in the amount of $17,666 for career and technical education A-082603-2.c K. REQUESTS FOR WORK SESSIONS None L. REQUESTS FOR PUBLIC HEARINGS None M. CITIZENS' COMMENTS AND COMMUNICATIONS None N. REPORTS MWA motion to receive and file the following reports URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Report from VDOT of changes to the secondary road system in July, 2003 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2003 7. Statement of expenditures and estimated and actual revenues for the month ended July 31, 2003 4 O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A Section 2.2-3711 A (1) to discuss consideration and evaluation of the performance of specific County personnel. At 3:35 p.m., JPM motion to go into closed meeting following the work session. URC Closed meeting held from 6:35 p.m. until 6:40 p.m. P. WORK SESSIONS (4th Floor Conference Room) Work session to provide an update on the Social Services Department. (Dr. Betty McCrary, Director of Social Services) The work session was held from 3:50 p.m. until 4:37 p.m. Dr. McCrary, Joyce Earl, Assistant Director; and Doug Forbes, Chairman of the Social Services Advisory Committee, were present. Dr. McCrary updated the Board on the activities of the department and the impact on staffing. She advised that their work load has increased tremendously due to many reasons such as increases in the programs, mandatory requirements, increased court appearances, personnel turnover, training issues and more citizens are seeking services. She distributed a chart which showed the overall percentages of changes in the Eligibility and Service Programs for 2002 through 2003. They have made adjustments such as providing only mandatory services, applying for grants, contracting for assistance to assess elderly nursing home residents, and collaborating with three other localities for a foster home recruiter and trainer. She advised that they need seven staff members which include three Eligibility Workers, three Social Workers, and aTrainer/Case Reader position at a cost of $248,484. She asked that this amount be appropriated to the Social Services Department out of the monies from the State and Federal sources that were not budgeted in the revenues. It was the consensus of the Board that the department's needs were justified and they expressed appreciation to Dr. McCrary and her staff for their attempts to continue to provide services under difficult conditions. 2. Work session to review the request to authorize additional staff and resources for the Drainage Maintenance Program. (Arnold Covey, Director of Community Development) The work session was held from 4:40 p.m. until 5:25 p.m. Mr. Covey and Butch Workman, Drainage Engineer, were present. Mr. Covey advised that in order to reduce the backlog of projects, handle the increased responsibilities, and continue responsiveness to the citizens, he would 5 need five new positions consisting of one foreman, two motor equipment operators and two laborers at a cost of $152,300. He would also need equipment consisting of a crew truck ($40,000). rental allocations ($100,000) and $157,500 for drainage projects, for a total cost of $450,000. He advised that since staffing will not be in place until October, the actual request is $337,500 and by using their year-end balance of $90,000, the allocation is reduced to $247,500. He described several short term and long term prevention recommendations which would impact the building permit requirements, site/grading plans, the County's Erosion and Sediment and Erosion Control Ordinance, Subdivision and Development Standards and Comprehensive Plan. Supervisor Flora asked several questions about these recommendations and was advised by Mr. Covey that a community meeting on the Comprehensive Plan is planned in September. Ms. Scheid, Chief Planner, advised that a draft of the Comprehensive Plan will be available by the end of the year. It was suggested and Mr. Hodge advised that they plan to work through these recommendations with the Home Builders. 3. Work session to discuss bike lanes for the Old Cave Spring Road and McVitty Road (Routes 1663 & 1662) Virginia Department of Transportation projects, Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) The work session was held from 5:30 p.m. until 6:05 p.m. County staff present were Mr. Covey, Anthony Ford, Traffic Engineer; and Aaron Hofberg, GIS Technician. Staff present from VDOT were Jeff Echols, Resident Engineer; Bill Manning, Assistant Resident Engineer, Tim Dowdy, Project Manager for Design; and Rob Curry, Design Manager for Salem District. Liz Belcher, Greenways Coordinator, was also present. Mr. Hodge advised that at the work session on July 22, 2003, the Board requested that County and VDOT staff further investigate the possible addition of bike lanes or wide paved shoulders to the Old Cave Spring Road and McVitty Road projects. Mr. Covey introduced Mr. Ford and Mr. Hofberg who presented a power point and video presentation demonstrating the alternatives, fiscal and physical impacts, and bicycle suitability of the corridor. During the power point and video presentation, Mr. Ford advised that the possible alternatives are (1) Wide paved shoulders to accommodate bicyclists; (2) Designated bike lanes to serve the same function, with the County allocating approximately $125,000 ($114,000 plus $11,000) to cover 50% of construction costs; and (3) Wide paved shoulders to accommodate bicyclists and allocating the equivalent dollar amount, approximately $125,000, to the Mudlick Creek Greenway. He noted that with Alternatives 1 and 3, VDOT standards require 3-ft paved shoulders throughout the project but VDOT has agreed to increase the width of paved shoulders to 4-ft to accommodate bicyclists. The total width of the typical section for this alternate is 34-ft. For Alternative #2, VDOT standards assert that a full roadway shoulder width must be installed in addition to the 6 designated bike lane, and the typical section would be increased by 6-ft for a total width of 40-ft for this alternative. Total project costs are (1) $4,900,000 for paved shoulders and (2) $5,871,000 for a designated bike lane with a difference of $971,000. Staff recommends Alternative #3. He advised that this $1 M would come out of the County's Secondary Road fund allocation and those funds would not be available for other road projects. Supervisor McNamara advised that he thought this $1 M could be better spent elsewhere and Supervisor Flora advised that sufficient cost benefits were not present. After further discussion, the consensus of the Board was for staff to continue exploring the greenway concept for this project without expending any funds. EVENING SESSION JPM recognized Mike Mayo, Assistant Scout Leader, and members of Boy Scout Troop 221 from Cave Spring United Methodist Church who were present. Q. CERTIFICATION RESOLUTION R-082603-3 JPM motion to adopt certification resolution at 7:00 p.m. URC R. NEW BUSINESS 1. Request to authorize additional staff and resources for the Drainage Maintenance Program. (Arnold Covey, Director, Community Development) A-082603-4 JBC motion to approve staff recommendation (appropriate $90,000 out of the Department of Community Development's year-end balance and appropriate $247,500 from fiscal year 2003-2004 General Fund revenue) URC 2. Request to approve new Social Services positions and to appropriate monies to cover the related expenses. (Dr. Betty McCrary, Director, Social Services) A-082603-5 HOM motion to approve staff recommendation (authorization of seven requested positions and appropriation of $248,484 to recognize the additional revenue and cover the related expenses for these positions) URC S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 7 1. Second reading of an ordinance to obtain a special use permit to construct a drive-in restaurant on approximately .75 acres, zoned C-2 General Commercial District, located near the intersection of Brambleton Avenue and View Avenue, Cave Spring Magisterial District, upon the petition of Christopher H. Hanes. (Janet Scheid, Chief Planner) Petition withdrawn Chairman McNamara confirmed that this petition has been withdrawn 2. Second reading of an ordinance to rezone 1.31 acres from AG-1 Agricultural Low Density District, to AV Village Center District, and to obtain a special use permit on 7.37 acres to operate a construction yard, landscape contractor, located at 5788 Kathryn Drive, Cave Spring Magisterial District, upon the petition of Ground Up, Inc. (Janet Scheid, Chief Planner) 0-082603-6 HOM motion to adopt ordinance and approve special use permit with conditions URC 3. Second reading of an ordinance to obtain a special use permit to operate a car wash located in the 1600 block of Washington Avenue, Vinton Magisterial District, upon the petition of M. L. Leonard, Inc. (Janet Scheid, Chief Planner) 0-082603-7 MWA motion to adopt ordinance with conditions and amend Condition #1 as follows: The development of this site will include C-2 to R-1 screening and buffer requirement between the developed site and the Greenway Trail. Any significant trees within this buffer yard, identified by Planning Staff during plan review, shall be preserved. If necessary, the owner shall provide for a maximum of two feet of Greenway Trail easement, at no charge to the County, within the boundaries of the buffer, for the preservation of the greenway. URC 4. Second reading of an ordinance to obtain a special use permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located at 5916 Blackhorse Lane, Cave Spring Magisterial District, upon the petition of Richard J. Sidor. (Janet Scheid, Chief Planner) 0-082603-8 HOM motion to adopt ordinance URC T. CITIZENS' COMMENTS AND COMMUNICATIONS None U. REPORTS AND INQUIRIES OF BOARD MEMBERS 8 Supervisor Flora: He requested that staff ask VDOT to conduct a study of the speed limit on Belle Haven Road and Barrens Road to determine if the posted speed limit is appropriate. Supervisor Church: (1) He advised that he had more information about problems on Century Lane and asked Mr. Covey to take a look at it. (2) He advised that he had received several calls about safety problems on Harborwood Avenue near Green Hill Park concerning the winding road, S-curve and danger with horse trailers. He asked that staff look into this situation. (3) He advised that Mr. Rodney Richardson recently unexpectedly thanked him and the other Board members for their efforts at making decisions in a tough job. He advised that it was nice to be appreciated. Supervisor McNamara: (1) He reported that the Board and Roanoke City Council held a joint meeting on August 22 and RVTV will be replaying the tape of that meeting over several days. Citizens can call the Clerk's Office at 772-2005 for the schedule of the dates and times. (2) He advised that five community meetings have been scheduled throughout the County during September 11 through 30 to discuss the proposed Regional Water and Wastewater Authority. If any citizen would like more information, please call the Clerk's Office. (3) He expressed appreciation to the members of Boy Scout Troop 221 for attending the meeting. Supervisor Minnix: He advised that the possibility of having additional work sessions on the authority was discussed at the joint meeting with Roanoke City Council and asked if any meetings had been planned. Mr. Hodge responded that staff will meet with Roanoke City staff tomorrow and this will be one of the topics of discussion. He advised that Supervisor Minnix was referring to scheduling work sessions between the joint meetings with the elected officials, and they will be scheduled. V. ADJOURNMENT JPM adjourned the meeting at 7:40 p.m. 9 Roanoke County Board of Supervisors Agenda August 26, 2003 Good afternoon and welcome to our meeting for August 26, 2003. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Bill Booth Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring August 29, 2003 as the fourth annual "Hokie Pride Day" in Roanoke County 2. Certificate of recognition to Lynn Payne, Hidden Valley Middle School, for being named Roanoke County Teacher of the Year 3. Recognition of Roanoke County for receiving the E2 award from the Department of Environmental Quality and update on the Environmental Management System D. BRIEFINGS E. NEW BUSINESS 1 1. Resolution to approve application to participate in the 2003 Fall VPSA Bond Sale for up to $23,000,000 and schedule a public hearing on the matter. (Diane Hyatt, Chief Financial Officer) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of ordinance to rezone .777 acres from I-1, Industrial District, to C-2, General Commercial District, to operate a retail sales facility located on Plantation Road, Hollins Magisterial District, upon the petition of EP Properties, LC 2. First reading of ordinance to rezone .37 acres from AVC, Agricultural Village District with Conditions, to C-2, General Commercial District, to operate a retail sales facility located on 5999 Franklin Road, S.W., Cave Spring Magisterial District, upon the petition of Richard Anderson G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES APPOINTMENTS 1. Capital Improvements Program (CIP) Advisory Committee 2. Industrial Development Authority J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -August 12, 2003 2. Request to authorize execution of an updated contract with Unified Human Services Transportation System, Inc. to provide CORTRAN services and accept rural grant monies of approximately $20,719 from the Virginia Department of Rail and Public Transportation 2 3. Request to accept and appropriate pass-through state grant funds in the amount of $201,994 on behalf of Unified Human Services Transportation System, Inc. (RADAR) 4. Request to accept and appropriate Carl Perkins entitlement in the amount of $17,666 for career and technical education K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Report from VDOT of changes to the secondary road system in July, 2003 6. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2003 7. Statement of expenditures and estimated and actual revenues for the month ended July 31, 2003 O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel pertaining to pending litigation, namely settlement with Southern Properties P. WORK SESSIONS (4th Floor Conference Room) 1. Work session to provide an update on the Social Services Department. (Dr. Betty McCrary, Director of Social Services) 2. Work Session to review the request to authorize additional staff and resources for the Drainage Maintenance Program. (Arnold Covey, Director of Community Development) 3. Work session to discuss bike lanes for the Old Cave Spring Road and McVitty Road (Routes 1663 & 1662) Virginia Department of Transportation projects, 3 Windsor Hills Magisterial District. Development) EVENING SESSION Q. CERTIFICATION RESOLUTION R. NEW BUSINESS (Arnold Covey, Director of Community 1. Request to authorize additional staff and resources for the Drainage Maintenance Program. (Arnold Covey, Director, Community Development) 2. Request to approve new Social Services positions and to appropriate monies to cover the related expenses. (Dr. Betty McCrary, Director, Social Services) S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of an ordinance to obtain a special use permit to construct a drive-in restaurant on approximately .75 acres, zoned C-2 General Commercial District, located near the intersection of Brambleton Avenue and View Avenue, Cave Spring Magisterial District, upon the petition of Christopher H. Hanes. (Janet Scheid, Chief Planner) Petition withdrawn 2. Second reading of an ordinance to rezone 1.31 acres from AG-1 Agricultural Low Density District, to AV Village Center District, and to obtain a special use permit on 7.37 acres to operate a construction yard, landscape contractor, located at 5788 Kathryn Drive, Cave Spring Magisterial District, upon the petition of Ground Up, Inc. (Janet Scheid, Chief Planner) 3. Second reading of an ordinance to obtain a special use permit to operate a car wash located in the 1600 block of Washington Avenue, Vinton Magisterial District, upon the petition of M. L. Leonard, Inc. (Janet Scheid, Chief Planner) 4. Second reading of an ordinance to obtain a special use permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located at 5916 Blackhorse Lane, Cave Spring Magisterial District, upon the petition of Richard J. Sidor. (Janet Scheid, Chief Planner) T. CITIZENS' COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT 4 ACTION NO. ITEM NO. C' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Proclamation declaring August 29, 2003 as the fourth annual "Hokie Pride Day" in Roanoke County APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Valley Hokie Club and the Roanoke Valley Virginia Tech Alumni Association have requested that the County issue a proclamation declaring Friday, August 29, 2003, as the fourth annual Virginia Tech "Hokie Pride Day". Pat Green, Rick Harman, and Brian Wilson will be present to accept the proclamation. ~` l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 PROCLAMATION DECLARING AUGUST 29, 2003 AS THE FOURTH ANNUAL "HOKIE PRIDE DAY" IN ROANOKE COUNTY WHEREAS, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, its alumni, and supporters, and is home to many thousands of Virginia Tech alumni and friends of the University; and WHEREAS, Virginia Tech has brought great positive attention to Southwest Virginia in academics, research and athletics; and the supporters of Virginia Tech feel great pride in the accomplishments of the University; and WHEREAS, the Virginia Tech Hokie Club and the Virginia Tech Alumni Association, which extends membership to any and all supporters of Virginia Tech, are promoting Friday, August 29, 2003, as the fourth annual Virginia Tech "Hokie Pride Day"; and WHEREAS, the County of Roanoke wishes to recognize the positive impact of Virginia Tech on its community and to encourage all supporters of Virginia Tech, both individuals and businesses, to demonstrate their Hokie pride. NOW THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim Friday, August 29, 2003, as the fourth annual "HOKIE PRIDE DAY" in the County of Roanoke, and call its significance to the attention of all of our citizens; and FURTHER, we extend our best wishes to Virginia Tech, its alumni, friends and supporters for continued success in future endeavors. r ~+ ACTION NO. ITEM N0. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Certificate of recognition to Ms. Lynn Payne, Hidden Valley Middle School, for being selected as Roanoke County Teacher of the Year SUBMITTED BY: APPROVED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. Lynn Payne, an English and French teacher at Hidden Valley Middle School, for 29 years, was recently named Roanoke County Teacher of the Year by the Roanoke County School Board. She was chosen by a selection committee and was recognized by the School Board at their June 12, 2003, meeting. Attending the meeting will be Ms. Payne; Dr. Lorraine Lang, Assistant Superintendent of Instruction; Dr. Linda Weber, School Superintendent, and Dr. B. J. Brewer, HVMS Principal. 1 Y ' y ~'l ,y J lx.,,X ~otartp of nod CERTIFICATE OF RECOC~IYITIOI~I AWARDED TO LYNN P. PAYNE for being named Teacher of the Year > Ms. Lynn Payne has taught secondary English and French at Hidden Valley Middle School for twenty-nine years. > Ms. Payne was named Roanoke County Public Schools' Teacher of the Year by the Roanoke County School Board at their June 12, 2003, meeting. > Ms. Payne's professional accomplishments include: - Chair of English Department - Chair of the Hidden Valley Middle School Remediation Committee - Creator of CARE (Caring Adults Reaching Everyone) Program for socially struggling students - Conductor of inservices for new English teachers in grades 7-12 for the past three years - Co-author of an eighth grade curriculum on human rights education which was adopted by the Virginia Department of Education > Ms. Payne is a dedicated educator who always puts her students first, and the Roanoke County Board of Supervisors wishes to congratulate her on being named Teacher of the Year. Presented this 26th day of August, 2003 seph McNamara, Chairman Rich rd C. Flora, Vice-C rman ~h~ ~~ . Michael W. Altizer ose B. "Butch" Church H. Odell "Fuzzy" Minnix ~~ ACTION NO. ITEM NO. c" 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Recognition of Roanoke County for receiving the E2 award from the Department of Environmental Quality and update on the Environmental Management System SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In August, 2001, the Board of Supervisors adopted an Environmental Policy for Roanoke County. This was the first step towards implementing a System of Environmental Management for the County. Since that time, a team of County employees has been working to create and implement such a system, with a goal of becoming ISO 14001 compliant. ISO 14001 is an international environmental standard which is only achieved by top performing organizations and represents a significant commitment to environmental protection and pollution prevention. Adherence to these standards can not only help organizations avoid serious environmental events, but also prevent imposition of punitive measures in the event that an accident occurs. The County has accomplished the first step towards this goal, and has been recognized by the Virginia Department of Environmental Quality (DEQ) as an Environmental Enterprise (E2) participant in the Virginia Environmental Excellence Program. This allows the County to receive additional assistance and information from DEQ, and qualifies the County to advance to the more comprehensive E3 program. Few localities in Virginia have qualified for the E2 program and to date, only one has qualified at the E3 level. Staff has identified four areas where the County significantly impacts the environment: h energy use, solid waste, vehicle use, and hazardous waste and chemical use. Objectives and targets are currently being implemented to reduce the County's impact in these areas. As a result of the System of Environmental Management process, the County has already begun to recognize savings on energy consumption. Over the last 12 months, the energy bills at the Kessler Mill Road facility have been reduced by over 22%, while the consumption at the Administration Center has been reduced by 10% over the past four months. Similar efforts are underway at the Public Safety Center and the Water Treatment Plant. As part of the environmental review process, we have also already prevented a potentially significant event with the discovery and remediation of an underground storage tank located at the County garage. Through the E2 program, we qualify for a single point of contact with the DEQ, which allowed the County to move quickly through the remediation process. The next step of implementation will include general awareness training for employees, and additional follow through on the objectives and targets already set out in the program. At Tuesday's meeting, Tom Griffin, Outreach Coordinator from DEQ and Steve Dietrich, Director of the DEQ West Central Region, will attend to make a presentation marking the County's E2 achievement. -i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 RESOLUTION 082603-1 AUTHORIZING ROANOKE COUNTY TO SUBMIT AN APPLICATION TO VPSA FOR SCHOOL FINANCING AND TO SCHEDULE A PUBLIC HEARING WHEREAS, the Board of Supervisors has determined that it is advisable to contract a debt and issue general obligation bonds of the County in the maximum amount of $23,000,000 to finance certain capital improvements for public school purposes (the "Bonds") and to sell such bonds to the Virginia Public School Authority ("VPSA"); and WHEREAS, the Board of Supervisors has determined that it may be necessary or desirable to advance money to pay the costs for such capital projects for public school purposes (the "Projects") and to reimburse such advances with proceeds of one or more financings; NOW, THEREFORE, BE IT RESOLVED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AS FOLLOWS: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150.2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the Projects from the proceeds of the Bonds to be issued in the maximum amount of $23,000,000. 2. The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 2003 VPSA bond sale. 3. The County Administrator is authorized to advertise a public hearing to be held on September 23, 2003 on the issuance of the Bonds. 4. This resolution shall take effect immediately upon its adoption. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: .~'~ e~~~ ~~~~,Q Diane S. Childers Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board I hereby certify that the foregoing is a true and correct copy of Resolution 082603-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, August 26, 2003. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 2 .,. A' ACTION NO. ITEM NO. ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Resolution to Approve Application to Participate in the 2003 Fall VPSA Bond Sale for up to $23,000,000, and Schedule a Public Hearing on the Matter SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge ~~"'~"' //~- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On May 21, 2002, the School Board approved a listing of capital projects to be funded under Phase 2 of the School Capital Improvement Plan. The School Board and Board of Supervisors met in a joint work session on September 24, 2002 to review the projects and discuss funding options. At that time, the Board of Supervisors indicated their approval to proceed with the architecture and engineering services (A&E) for the top five projects on the list, which include the following: • Mountain View Elementary • Herman L. Horn Elementary • Oak Grove Elementary • Northside High (A&E only) • Cave Spring High/Hidden Valley High Stadium and Playing Fields The Board of Supervisors approved advancing the funds to the School Board to begin these projects at their meeting on July 8, 2003. At that time, staff expected to participate in the Fall 2003 VPSA Bond sale to permanently fund the above capital projects. The application packet to apply for the Fall 2003 Virginia Public School Authority Bond Sale has been received. Staff has completed the application to request bond funds in an ~.- r amount up to $23,000,000. This amount exceeds the actual amount needed by $1,000,000 because the VPSA cannot predict the interest rate coupon structure of the winning bid. Therefore, VPSA is requesting that each locality authorize a "not to exceed" principal amount of bonds that is sufficiently in excess of the amount of proceeds requested. In so doing, we will be able to obtain funding for the full $22,000,000 needed to finance the capital projects included in the application. These bond proceeds will be allocated to the projects as outlined in Attachment A. The School Board adopted the resolution shown as Attachment B at their meeting on August 13, 2003. The Board of Supervisors is now asked to adopt the attached resolution authorizing the application to VPSA, and scheduling a Public Hearing for September 23, 2003. These two resolutions need to be submitted as part of the VPSA bond application packet, which must be filed in Richmond by September 2, 2003. FISCAL IMPACT: The first debt payment for this borrowing will not occur until the 2004-05 fiscal year and has been factored into the debt capacity for school capital improvements. Future county budgets will include the annual debt service. STAFF RECOMMENDATION: Staff recommends approving the attached resolution, which authorizes the application to VPSA to participate in the Fall 2003 VPSA bond sale for up to $23,000,000. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 RESOLUTION AUTHORIZING ROANOKE COUNTY TO SUBMIT AN APPLICATION TO VPSA FOR SCHOOL FINANCING AND TO SCHEDULE A PUBLIC HEARING WHEREAS, the Board of Supervisors has determined that it is advisable to contract a debt and issue general obligation bonds of the County in the maximum amount of $23,000,000 to finance certain capital improvements for public school purposes (the "Bonds") and to sell such bonds to the Virginia Public School Authority ("VPSA"); and WHEREAS, the Board of Supervisors has determined that it may be necessary or desirable to advance money to pay the costs for such capital projects for public school purposes (the "Projects") and to reimburse such advances with proceeds of one or more financings; NOW, THEREFORE, BE IT RESOLVED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AS FOLLOWS: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150.2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County or the School Board to pay the costs of acquiring, constructing and equipping the Projects from the proceeds of the Bonds to be issued in the maximum amount of $23,000,000. 2. The County Administrator is authorized and directed to submit an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 2003 VPSA bond sale. 3. The County Administrator is authorized to advertise a public hearing to be held on September 23, 2003 on the issuance of the Bonds. 4. This resolution shall take effect immediately upon its adoption. \\FIN\131648.1 ~'~ Roanoke County VPSA Fall 2003 Issue Attachment A Total VPSA Previously Estimated Project Funding Funded Cost Herman L. Horn Elementary Mountain View Elementary Oak Grove Elementary Northside High A&E South County Stadium/Fields Roof Replacements Construction Contingency - 3% 6,500,252 305,008 6,805,260 6,779,422 310,881 7,090,303 5,886,818 383,574 6,270,392 357,857 284,618 642,475 1,427,542 115,707 1,543,249 313,200 - 313,200 734,909 - 734,909 22,000,000 1,399,788 23,399,788 Phase2VPSASchoolBdRptAttA.xls ATTACHMENT B "/ ,- i~ RESOLUTION OF THE ROANOKE COUNTY SCHOOL BOARD AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WITH RESPECT TO THE SALE OF SCHOOL BONDS TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY WHEREAS, the Roanoke County School Board (the "School Board") has determined that it is advisable to contract a debt and issue general obligation bonds of the County of Roanoke, Virginia (the "County") in the maximum amount of $23,000,000 to finance certain capital projects for public school purposes (the "Bonds") and to sell the Bonds to the Virginia Public School Authority; NOW, THEREFORE, BE IT RESOLVED BY THE ROANOKE COUNTY SCHOOL BOARD: 1. The County School Board requests pursuant to Section 15.2-2640 of the Code of Virginia of 1950, as amended (the "Code") that the Board of Supervisors of the County issue the Bonds and submit an application to the VPSA in order to sell the Bonds to the VPSA at the Fall 2003 VPSA bond sale and the Superintendent of Schools or such officer as she may designate is authorized to submit such documentation as may be required by VPSA. The School Board consents pursuant to Section 15.2-2638(B) of the Code and Article VII, Section 10(b) of the Constitution of Virginia to the issuance and sale of the Bonds to VPSA. 2. This resolution shall take effect immediately upon its adoption. Adopted by the Roanoke County School Board this 13`h day of August, 2003. roc---' -' (~2<n :. Cler ,Roanoke County School Board E ACTION NO. ITEM NO. ~ ~ `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Requests for public hearing and first reading of rezoning ordinances - consentagenda SUBMITTED BY: Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge `~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for September 23, 2003. The titles of these ordinances are as follows: 1. The petition of EP Properties, LC to rezone .777 acres from I-1, Industrial District to C-2, General Commercial District to operate a retail sales facility located on Plantation Road, Hollins Magisterial District. 2. The petition of Richard Anderson to rezone .37 acres from AVC, Agricultural Village District with Conditions to C-2, General Commercial District to operate a retail sales facility located on 5999 Franklin Road, S.W., Cave Spring Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. STAFF RECOMMENDATION: Staff recommends as follows: ~ ~~1 3 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for September 23, 2003. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1-2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 2 ~. I ~~ .~~ C:nnnty of Rnannke For Staff Use Only Community Development Date received: Reca}ved by: Planning & Zoning ~ ~ ~ r'fi~ ! Application fee: PCBZA date: 5204 Bernard Drive ~ = o~ P O Box 29800 Placards issued: BOS date: Roanoke, VA 24018-0798 ~, (540) 772-2068 FAX (540) 776-7155 Case dumber ~d - ALL APPLICANTS Check type of application filed (check all that apply) ezonm Special Use Variance Waiver Administrative Appeal Applicants name/address w/zip Phone: 540-265-1919 EP Properties, LC; c/o Gene Podell Work: 540-265-1919 7511 Williamson Road Cell#~ Roanoke, VA 24019 Fax No.: 540-265-2890 Owner's name/address w/zip Phone #: 540-265-1919 EP Properties, LC; c/o Gene Pode11 Work: 540-265-1919 7511 Williamson Road Fax No.#:540-265-2890 Roanoke, VA 24019 Property Location Magisterial District: Hollins ad i R l on o antat P Roanoke, VA Community Planning area: Hollins -Tax Map No.: 027.06-05-10 Exis Zonin I-1 ~ g~ Size of parcel(s): Acres: .777 acre Existing Land Use: vacant REZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/W) Proposed Zoning: C_2 Proposed Land Use: Retail floor coverings and furnishings Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQiJIltED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? es No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE, WAIVER AND AIJMINIST'RATIVE APPEAL APPLICANTS (V/W/AA) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WII1L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R!S/W V/AA Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification. Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the Imowledge and consent of the owner. 2 .~ °.F(JSTIFIC~T30N FOR ~plicant ~' ~`~v ~ ~ r ~G~.~ S;,r L,1 ~ tC:°"'7 . .s.~ua is.yy3,-.~-ar. s i r~-s Owner's NING, SPECLAL SE=PERMI'T' OR WAIVER REQUEST EP Properties, LC o _ ~°', '°~ The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. To erect a retail establishmnet for the sale of floor coverings and furnishings. This location is near an interstate access and will allow customers from other regions of the state to come to this location. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community '':3n. Conforms with general policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Does not impact water/sewer, roads, schools, parks/recreation and fire and rescue. 3 CONCEPT PLAN CHECKLIST voncept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the .id use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on thenature of the xequest. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS ~_ a. Applicant name and name of development ~ b. Date, scale and north arrow ~_ c. Lot size in acres or square feet and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties ~_ g. All property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights ~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development X j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZOMNG and SPECIAL USE PERMIT APPLICANTS ~ k. Existing utilities (water, sewer, storm drains) and connections at the site __X__ 1. Any driveways, entrances/exits, curb openings and crossovers _~ m. Topography map In a suitable scale and contour intervals X n. Approximate street grades and site distances at intersections ~_ o. Locations of all adjacent fire hydrants X p. Any proffered conditions at the site and how they are addressed X q. If project is to be phased, please show phase schedule ^ertify that all items required in the checklist above are complete. ~ "f7"~f 6 County of Roanoke,Virginia c~ .-,~1 ® L M ~ I ~~ II v II~ ~:..I III ~ I ~i ' ~~~~ffiSF~iI ~~' . ~ r.,-,- ~`J,x~t_w~ _ .~, Parcel Id: 027.OEi-05-10.00-OOt?0 999 ._ _ r_. .s~'. : ~ ._ ._ ._._ ,! Card Numbe~•: 001 of 001. P---~erty Address: 0 PLANTATION RD Unit# Jurisdiction: COUNTY Magisterial District: HOLLINS 1; ding Name: Census Block: 511610302032006 Owner Name: PAGE DISTRIBUTING COMPANY INC Billing Address: P O BOX 15047 Deeded Acre (AC) or Lot (LT): 0.84 AC Calculated Acreage: WINSTON SALEM N C 27103 In Land Use: N Legal Description: HOLLINS ON RT 115 Neighborhood: 02008 Use Model: COMMERC IAL -VACANT Assessor: 11 Year Built (Est): 1000 Style: County Utilities: Billing Type Class: Not all Uti ides included. See Help. 2003 Land Value: $137,200 Flood Certificate: C=lick here for 2003 Building Value: $0 Zoning: I1 2003 Values 2003 Total Market Value: $137,200 Zoning Conditions: Transfers Instrument References Bed Rooms: Lower 0, Base 0, Upper 0, Total 0 Year/Nlonth Sales Price Type Number PLAT 000000000 Full Baths: Lower 0, Base 0, Upper 0, Total 0 199204 $20,000 DEED 013640234 Half Baths: Lower 0, Base 0, Upper 0, Total 0 $0 $0 $0 $0 Foundation: Sub Floor: Floor Cover #1: Floor Cover #2: Interior Wall #1: Interior Wall #2: Exterior Wall #1: Exterior Wall #2: Commercial Structure Frame: Fire Place Description: Roof Structure: Roof Cover: Heat Fuel: Heat Type: Air Condition Type: # Apartment Units: 0 Sub Area Description Sq. Ft. C E: C\-ery effort is made to produce and puhlish the most current and accurate inlixmation possible. No warrutties, exin essed ar iu9plicd. are provided for the Haut herein, i.. o or its interpretation. hall instances the itfficial county records shall be consulted for t~eri(ication of data. ~ AppZicants Name: EP Rroperties, ;ROANOKE COUNTY L. C; % Gene PodeZl ;:DEPARTMENT OF Zoning: Rezoning 1-1 Proposed Zoning: C2 COMMUNITY DEVELOPMENT Tax Map No. 27.06-5-10 J ~~ ~I ~~ W~V ~ ~I ~~~ . ~ ~ ~Qa QQQ a sno~s~a f~, y M ~ ~~~ ~~ ~~ s~ g ®4 YINI9aIiN '.'7~IONYOai 'aY0>!I NOIlY1NY"1.1 ___~ ~ ~ ~~~_ ~sn art ao~ ad~~~ ~ .~_ ~ ~ N ~ f! M ©l e ~ ~~~ N'd'1d X115 1~130N00 ~~m~~a~~~~~~~~~ '~ a~ ~~ ~ ~~~~ ~ ~a a ~bb$~~g6 i - ~~~~~ g~ ti~~~ ~~~; a~~~~~ ~ M A ~I I I I g~~ I 94 F ~ ~ I ~` I ~r. ( ( ~ I ~~ I I a ~I I I >~I h i®~ ~I ~I ~I I I F `I I I F I I ~ II I I d~ ~#~ =A.. 1 I '" i e~ ~'__ ~o _ 1 i fie. 5 q Q ~,,e ~ ~\~° ~~ SITE ~ o~` _.4~ ~~ t '' ~~ ~o ~ ~~\ LOCATION MAP ~~. ~~ TAX X27.08-05-Si NOT TO SCALE FIRST UNION NATIONAL BANK OF VIRGIIZIA D. H. 1325, PG. 440 _ ZONED Ii S 16 55'48' E 180.00' o ~~~ ~ 1019'~N q,. ~ sso z TAX #27.08-05-10 `" ~ PAGE DISTRIBUTING ~ g` to COMPANY, INC. ~ ; D.B. 1384, PG. 234 1 m ~ ZONED Il ~ 0.777 ACRES TAX #27.08-06-02 FIRST UNION CORPORATION OF VIftGDt1A D.B. 1926, PG. 449 ~ ZONED C2C N / / ~-~ \ .\ EXISRNG APCO EASEMENT VDOT PROJECT 0115-080-103, C-501 SHEET f4 17178 53 W 179.85 pLANTARON RDAD R/W VDOT PROJECT 0115-080-103, C-501 SHEET {4 PLANTATION ROAD - VA. ROUTE #115 (VARIABLE WIDTH R/W) ,< . ~, n~7ES: 1. THIS PLAT WAS PREPARED W1IHOUT 1HE BENEFlT OF A• CURRENT 7171E REPORT-AND THERE MAY EXIST ENCUMBRANCES NOT SHOWN HEREON WHICH MAY AFFECT 1HIS PROPERTY. Z. 7H1S PLAT lS BASED ON A CURRENT FIELD SURVEY. 3 7HIS PROPERTY !S NOT LOCATED W17HIN IHE LIMAS OF A 100 YEAR FLOOD BOUNDARY A5 DESIGNATED BY FEMA. THIS OPINION 1S BASED ON AN INSPECTION OF 7NE FLOOD INSURANCE RATF MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FlELD ELEVATIONS SEE COMMUNITY MAP NUMBER 5116100022 D, PANEL NUMBER 510190 0022 D, DATED OCTOBER 15, 1993, ZONE X. 4. LEGAL REFERENCE: TAX ,27.06-05-70. 5 CURRENT OWNER: PAGE DIS1RlBU11NG COMPANY, INC. - D.B. 1364, PG 234. PLAT SHOWING REZONING EXHIBIT OF TAX #27.06-05-10 PROPERTY OF PAGE DISTRIBUTING COMPANY, INC. 0.777 ACRES (D. B. 1364, PG. 234) CURRENTLY ZONED 11 BEING REZONED TO C2 SITUATED ALONG PLANTATION ROAD HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA JULY 10, 2003 DATE, LUMSDEN ASSOCIATES, P.C. scALE: ENGINEERS-SURVEYORS-PLANNERS 1"=50' COMM. No.: ROANOICE, VIRGINIA 03-218 4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 CADD FILEt P.O. 80X 20669 FAX: (540) 772-9445 F:\2003\03218\SUR\032188AS.DWG ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM ~.~ ~~'d ~Hlr1 ,~.~ai. ~nn~ntcr no~nlro FOF ~t~ Usa OnI'Y ~A~17.~ti»lty DEVElO~m@nt Date recei ~ ReCCiVed by: Pla.>~nin~ & Zoning 7 ;~, `~ ~? ~ `~rw 04 ~et~ard Drive 2 5 Applicarioh fcc= as ~# ~~ ~ x"17 ~' PClB2A. q ~ .~ t' ~ /~ n (1pp rt f1 Q DQ~ 270t1V i5lacarie lBSUCd: BOS data: ' 1 ~~ 1 Roanoke, VA 24018-07~$ ~ ~ (S44) 77~,2~6$ FAX (5~C1} 776-71.SS ~q iyamber ~ ~ - (a . ;ALL~::~PPl~TC~f1VTS Check a of application filed (check alI that 2.ppiy) _ ezoning , 3gecial Use Variance ( Waiver Administrative Appeal ss whip Phone: ~7~ ~-`Cj~l fK~ e Applicants name/addr ~ J t C_~1 !u ~ ~1~1 ~ ~~ GVvrk: "'7'7 ~~ -rte 4' ~~' `L 14K,.C.~, ~ Cell #~; __ ///~~~~~~er's ~ e6 r l , ~/~ a Phone #: ti~ ~'~ - % ~"1-- J Lf ~!1! ~ ~' y Work: _ ~' r "! h ~~ ' ~ ~ Fax Na. #: ~~ ~ F ~~ g Lgts'an ~~ ~ ~ Magisterial District: (", ~ ~~ G . J, ~ community Planning area, ~, S ax Map No.: ~, ~~'.-,,.~`-~'~ ~ ~ of G~ Existing Zouixig: l~'~EC:,, Size of parcel{s): Acres: . ~~' E7ustir~g Land Use: ~..~+ ` ~~,r?„ 4C1, REZGN~G SPECPAL•'"rTS~"P~X~Yd2'7?A7Nl>>'~ER_~~l.PP~:ICA1VlS CR/51W} .`: _ Proposed Zoztxrrg- ~ `~ Prapased Land Use: ~•-~,~ ,1 ~, ~ ,~ Does the parcel meet the minimum lot area, width, and frontage ret~iremetxts of thhe requested distriet2 Yes No IF NO, A VARIANCE IS REQED ~T- Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A YA~iIANCE IS REQUIIi'.ED RIRST If rezoning request, are conditions being proffered with this request? Yes No V~fRIAIVCE~ 'W~AIYER,4ND~~.A'.UMI~VTS~.~T~lY~' j~.l?.,~EAL i4F'F~s,.T~',~i~(';{+13Y/1t1:~7} , .'~. . VariancelWaiver of Section(s) of the Roanoke County Zonin$ Ordinance in order to: Appeal of Zonin$ Administrator's decision to Appeal of Iriterpxetation of Section(s): of the Roanoke County Zbnitig Oxdix~auae Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION W~L NOT $E ACCEPTED IF ANY QF T~TESE iS ARE MISSIlVG OR INCOM'PLET'E. R/S YIAA R/S/W V/AA R!9/VY V/A,A Cansaisation ''~ 8 I12" x 1.1" cvracegfpian Applieationfce ApgIioatioa ~- Mews awi bowsds description Proffers, if applicable ~ dustificatian Water and Hewer application Adjoining property owners hereby certify that I am either the owner of the property or the owzter's agent or contract purchaser and am acting wish the Imowicdge and consent of t~e~ow~r i 1 }+ ~ .. c;E1!~~E1'~~ ~I~ti~~~c'~©t%S fl~(I WO"J-.•~,l'~ ~>1~1 t'T:9T ~c~%-t'~--111!` :~ Owner's JLTSTIFICATIQ~1 FOR REZONING, ESPECIAL LTSE PERMIT OR WAIVER REQUEST ,~ applicant ~~_~ The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district class cation in the Zoning Ordinance. Cam' ,~ ~~ - t , ~ ~ ~~~ ~ _ d~~. 7 Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community 6 °lan. , ~.~ l~ a6'`'"'' r `, ~' ~~ ~~ ~~ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding azea, as well as the impacts on public services and ac' ities, including water/sewer, roads, sc ~ol ,,,parks/recreatio and fire and rescue. .- y , ,,~ ~-z-r' " I~"~.`~~j3-~~.~ JUS`I II'ICATION :FOR VARIr1NCE':REQUEST r--~ Applicant ±~ '~-~'~.~ .he of Zo ~ g Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can e granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. additional space is needed, use additional sheets of paper. 1. The variance`~hall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance,. 2. The strict application of the distinguished from a special p ordinance would produce undue hardship; a hardship that approaches confiscation (as or convenience) and would prohibit or unreasonably restrict the use of the property. 3. The hardship is not shared by other properties in a same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the ning Ordinance. 4. The variance will not be of a substantial detriment to the adjacent p~iperties or the character of the district. 4 JUSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST n~ _', __ ,~'~ ~:,pplicant ~.. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional 5 ~-~. CONCEPT PLAN CHECKLIST ;concept plan of the proposedproject must be submitted with the application. The concept plan shall graphically depict the .and use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County !, permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and vaziance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on thenature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS - a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties - g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS _ k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they aze addressed q. If project is to be phased, please show phase schedule certify that all items required in the checklist above are complete. 6 1 N ~ ~ z ~ W~ ~ G~~11 A W~ ~ ~e ~ W'o')~"oi >6 zz~ o s~b~ J ~ ~ ~ ~ z ~ ~ W ti p O ~~ ~ Z o o wr0~ CpO'~z_o Oo ~~ ~-^ W ~ ~ ~ ~"J QUw°OONO ~ ~+ ~G~ ~ ~ ;~ ;~ ~ Ocnpw~_ ob ~a, ~~ ~ Z Z Z Z~ ~~Np II ~No 3 ~L^K WO-~QO~ZJN: O O ~z ~ Y ~~~OM r- 00 ~ sy~Td ?` .. ry ~- W~ ZWM 1 FS~PO N ~ ,~ ~ Z~.~ OR~Ur-~0~~~ t\ V 3 r ~' ~ v2o ~` rn~OpzY~m c~ oI Wc~ wwEEF .~ O,~ Cy,~Np~~O]Ot/~ ~tZa; ~~~r~ 3 ~~~N UN ~ dO ~~ Z°~ t¢i O 4 O ~ ~ m ffAA Td ~~y ~ U V lc VJ x ~ ~ OJ r 00 p~~C ~~QM~ ~Z 7 ~Q Q~W N ~ ~ `x ~ \ Z p m d N ~ ~ ~ N E .-- ~Sa~~ \ Q ~ ~ ~ o ~ V c O ~ 0,` ( ~. ~ = O ~ O ~ 080 ~~I ~ /$~~ rn +I ~I ~ ~ o N66 ~~ o om v\ ~~~ ja ~ I c~ ZQ ~ ~ Ncti M ~ ~o ~ ~ ~ N l1H0 nh~ nH0 O ~ qHp _ 07 Z ;9£ ~o ~- ~ a ~ ''so Q V ~ N ~ o \ ~ V N ,ZZ O 00 ~ ~ ~rn '~ I j " ~ ~ w ~o ~ N ~` ~ h Q ~ (( C~ .n ~ X1.7 O Q W~O~ z h~ h ~. 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ABM 12I t~. ~GI e-~ ~~ ,.~~ AT A REGULAR MEETING OF TH ROANOKE OCOUNTYE ADMINISTRAT IONS CENTER~TY, VIRGINIA, HELD AT THE TUESDAY, OCTOBER 22, 1991 ORDINANCE 102291-13 TO CHANGE THE ZONING CLASSIFICATION OF A 0.20 ACRE TRACT OF REAL ESTATE LOCATED ON THE WEST SIDE OF US 220, RED HILL AREA, (TAX MAP N0. 98.04-2-20) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF B-1, OFFICE DISTRICT, TO THE ZONING CLASSIFICATION OF B-2, GENERAL COMMERCIAL DISTRICT, WITH CONDITIONS UPON THE APPLICATION OF MAXEY HOMES INCORPORATED WHEREAS, the first reading of this ordinance was -held on July 23 1991, and the second reading and public hearing was held October 22, 1991; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1991; and, WHEREAS, legal notice and advertisement has been provided as _ required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: =1, That the zoning classification of a certain tract of real estate containing 0.20 acre, as described herein, and located on the west side of US Route 220, Red Hill area, (Tax Map Number 98.04-2-20) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of B-l, Office District, to the zoning classification of B-2, General Commercial District. 2. That this action is taken upon the application of Maxey Homes Incorporated. 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: a. The use of the property as a B-2 use will be limited ,~ ~`.. to antique shops. 4. That said real estate is more fully described as follows: BEGINNING at an iron on the west side of US Route 220 at the southerly corner of the 0.20 acre tract being herein described: thence with a new division line through the property of Howard T. Campbell estate, N. 63 deg. 35' W. 30 feet to an iron: thence N. 20 deg. 31' W. 30.9 feet to an iron: thence N. 6 deg. 27' w. 79.7 feet to an iron: thence N. 15 deg. 26' W. 130 feet to an iron: thence still with a new division line N. 66 deg. OS' E. 60.8 feet to an iron on the west side of a driveway, which driveway is not included in the real property hereby conveyed: thence S. 23 deg. 43' E. 93.35 feet to an iron on the west side of US Route 220; thence with the west line of US Route 220 S. 3 deg. 37' W. 186.3 feet to the BEGINNING and containing 0.20 acre and being as more fully shown on survey made by T. P. Parker, S.C.E. dated 12 June 1965. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Robers to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Robers, Johnson, Nickens, McGraw NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning John Willey, Director, -Real Estate Assessment Paul Mahoney, County Attorney Roanoke County Real Estate Data 1 a~~ 1 ~~ r County of Roanoke,Virginia ~~ 4,. .k....~~.. 4 _, Parcel Ici: 098.04-02-20.()0-{}000 Card i~Iumber: 001 of 001 P ,nerty Address: 5999 FRANKLIN RD Unit# Jurisdiction: COUNTY Magisterial District: CAVE SPRING ,ding Name: CARRIAGE HOUSE ANTIQUES Census Block: 511610309003014 Owner Name: HAMMER DENZEL H & RUTH D Billing Address: 128 LAKELAND CIRCLE Deeded Acre (AC) or Lot (LT): 0.2 AC Calculated Acreage: TROUTVILLE VA 24175 In Land Use: N Legal Description: NARROWS Neighborhood: 02017 Use Model: COMMERCIAL Assessor: 11 Year Built (Est): 1920 Style: 1.0 STORIES County Utilities: Billing Type Class: Not all Utilities included. See Llelp. 2003 Land Value: 2003 Building Value: 2003 Total Market Value: $21,800 $115,000 Click here for $136,800 2003 ~` aloes Flood Certificate: 4141 Zoning: AVC Zoning Conditions: 17-08/1991 Transfers Year/Month Sales Price 199110 $125,000 198310 $95,000 $0 $0 $0 Instrument References Type Number PLAT 078800238 DEED 013501921 DEED 011980463 Foundation: CONT FOOTING Sub Floor: PLYWOOD Floor Cover #1: HARDWOOD Floor Cover #2: Interior Wall #1: PLASTER Interior Wall #2: Exterior Wall #1: FACE BRICK Exterior Wall #2: Commercial Structure Frame: WOOD FRAME Fire Place Description: Roof Structure: HIP Roof Cover: ROLLED COMP Heat Fuel: OIL/WOOD/COAL Heat Type: AIR-DUCTED Air Condition Type: CENTRAL # Apartment Units: 0 Bed Rooms: Lower 0, Base 0, Upper 0, Total 0 Full Baths: Lower 0, Base 0, Upper 0, Half Baths: Lower 0, Base 0, Upper 0, Total 0 Total 0 Sub Area Description Sq. Ft. BASE 2868 PORCH-OPEN FINISHED 130 '1(:'E: Every el'i'ort is made to produce and publish the most current and accurate inlotntation possible. vo warranties, exprssse+l or implied, are provided for the data herein, ,e or its integn•etation. in all instances the official county record, shall he consulted for verification of data. http://www. co.roanoke.va.us/engineer/re/a112.asp?ParcelId=098.04-02-20.00-0000&CardNumber... 07/24/2003 Jay and Beth Thompson 5956 Franklin Road. Roanoke, Va 24014 Carriage House Antiques 5999 Franklin Road Roanoke, Va. 24014 Dear Richard Anderson I am writing this letter to you to say that we are not opposed to your efforts to change the zone status of your property. ~en,~ ~,~ryL ~ {~ ~v ~2 , Sincerely, Jay and Beth Thompson l w, y_.. i i rte', .,~ Ronnie and Vanessa Bertka 5992 Franklin Road- Roanoke, Va 24014 Carriage House Antiques 5999 Franklin Road Roanoke, Va. 24014 July 23, 2003 Dear Richard Anderson I am writing this letter to you to say that we are not opposed to your efforts to change the zone status of your property, zoned from AV to C2. 'ncerel -Ci Ronnie and Vanessa Bertka .~ • ,....I~INGER~ BI~O~'HERS ASSOCIATES .................................................................... 5469 Franklin Road Roanoke, V a. 24014 540-774-9463 July 22, 2003 Carriage House Antiques 5999 Franklin Road Roanoke, Va. 24014 Dear Mr. Richard Anderson f :- . ~~. I am writing this letter to you to say that I am all for the rezoning of your property, as your property joins our land, if we ever decided to sale our property, it would only enhance our selling price. I would like to take this opportunity to Thank You for doing all the front end work on the rezoning. If there is anything else that I can do for you or this project, please feel free to call me. Sine ely, m~ ~ Randy Kingery Beth R.Thompson Notary Public Commonwealth of Virginia My Commission Expires Apr. 30, 2004 `~~~ 'OANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Richard N. Anderson Zoning: Rezoning: AVC Proposed Zoning: C2 Tax Map No. 98.04-02-20 ACTION NO. ITEM NO. ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. CAPITAL IMPROVEMENT PROGRAM (CIP) ADVISORY COMMITTEE During the CIP work session at the August 12, 2003 meeting, the Board supported the creation of a CIP Advisory Committee to be comprised of members from County- appointed commissions and boards and a citizen representative appointed by each Board member. The facilitator will be a member of the budget staff. The Board members were requested to notify Budget Director Brent Robertson of their appointee by September 9, 2003. The members of the committee will serve one-year terms beginning September 1, 2003 and expiring August 31, 2004. 2. INDUSTRIAL DEVELOPMENT AUTHORITY The four-year terms of Neil A. Gallagher, Cave Spring Magisterial District, and Carole Brackman, Catawba Magisterial District, will expire on September 26, 2003. These appointments are not officially made by district but traditionally every nomination originates from the supervisor representing the appointees' district. August 12, 2003 7~5 place and were previously filled with over-hires. A tentative schedule was presented to the Board estimating placement of the new personnel in the field during October or November 2003. Due to the recommendation of the Human Resources Department to delay the schedule to accommodate a minority recruitment initiative and the need to coordinate with Roanoke City and the City of Salem, the previously established deadline had to be extended by approximately 45 days. The Recruit Academy is now scheduled to begin on September 22 and personnel will be available for duty in the stations on January 19. Chief Burch stated that when the delay was recognized, the Fire and Rescue Department planned to fill the gap with staffing adjustments and minimal overtime. However due to one retirement in May and two resignations in June, staffing levels now do not provide for this possibility. He stated that additional funds are needed to cover the overtime costs and staff the positions at the Catawba and Hollins stations beginning December 1, 2003. The personnel will operate on mandatory overtime until the new personnel complete the necessary training and are given permanent field assignments on January 19, 2004. Supervisor Flora noted that there will be a cost savings since the personnel were originally projected to be hired on July 1. He questioned if the $49,000 was a net cost. Chief Burch reported that this amount only reflects the amount necessary to cover the overtime from December 1 through January 19. Although there will be a cost savings, the overtime budget traditionally is over budget and savings are August 12, 2003 7~7 Chief Burch stated that if the cost savings are used to pay for the overtime, it will affect his ability to balance the overtime budget at year-end. Supervisor Church questioned if this issue was not on the agenda at today's meeting, would Chief Burch be asking the Board for an appropriation to cover this type of request. Chief Burch indicated that he would not. Supervisor Church emphasized that the funding issue should be separate from the issue of placing personnel in the stations on the date previously agreed upon. Mr. Hodge reported that in his discussions with Chief Burch, the following issues were examined: (1) the amount of overtime that will be expended (2) the number of retirements (3) volunteers have been unable to cover the required number of hours. Mr. Hodge reported that this appropriation request accurately reflects the amount that Chief Burch feels is necessary to cover the overtime necessary to place the personnel in the stations as approved by the Board in February. Supervisor Flora noted that the overage in the overtime account is not the result of funding these positions. He stated that there is a cost savings by delaying the hiring of the new personnel and asked Chief Burch to specify this amount. Chief Burch stated that the savings will total $59,292. Supervisor Flora stated that there will be a $59,292 savings and the cost will be $49,000, which results in a net surplus of $10,000 for these six positions. He indicated that appropriating additional money for the overtime budget at this time is premature. Chief Burch noted that failure to fund the cost at this time will result in an overage at year-end. 0 August 12, 2003. 709 Mr. Hodge advised that this request would result in an improvement in service levels for citizens. The proposal would involve eliminating the call-in requirement for bulk and brush collection. Although it is only 1'/2 months into the budget year, this change will improve service and accelerate the transition to an automated system throughout the County. He stated that the request is based on growth in the County, as well as increases in the number of times that people move or relocate. Mr. Hodge advised that he had recently received requests from the Board members to evaluate this service. He has reviewed the matter with Ms. Green and staff members, and advised that they are submitting a request totaling $376,000. Portions of this cost are one-time capital expenses for purchase of equipment, and some of the costs will be recurring for personnel expenses. Mr. Hodge advised that when the County switched to automated refuse collection, hydraulic trucks were purchased that required one operator rather than the three operators previously required. This resulted in a decrease in the cost per pickup. With bulk and brush collection, citizens are currently required to call-in to schedule a pickup. If they do not call, the bulk/brush is not collected because the routes are pre- determined based upon scheduled pickups and there is not sufficient room in the trucks to pick up unscheduled collections. The transfer station closes at 8:00 p.m. and staff is currently working as much overtime as possible to accommodate the necessary collections. Mr. Hodge stated that elimination of the call-in requirement will allow the County to automate the remaining areas of the County that are still using manual routes 0 August 12, 2003 711 service level for bulk and brush collection. She noted that bulk and brush collection calls have increased by 8,000 or almost 30% since last year, and requests for bandit cans and automated service also continue to increase. This plan will provide biweekly automatic service for bulk and brush collection by November 1 at a cost of $376,000 which will cover purchase of one automated truck, 3,000 cans, and 3 additional employees. Ms. Green stated that funds are available in the year-end rollover to cover this cost. Supervisor Flora commended staff for bringing this matter to the Board, and he noted that this year has been the type of year that will bring to light any weaknesses in the process for collection of bulk and brush due to the perpetual flooding. He stated that Roanoke County has done an outstanding job in collection of refuse, and the only weakness is in the process. He indicated that this solution provides equity throughout the County and resolves the problems that have been experienced recently. He voiced concerns about spending $90,000 for recurring expenses out of year-end funds and stated he would prefer to locate an alternative funding source. Supervisor Minnix commended Ms. Green for an outstanding job and confirmed that this change in service can be accomplished for only $376,000. Ms. Green stated that staff has been examining this proposal for six months and this is an accurate projection of costs. Supervisor Minnix indicated that he is encouraged by the fact that only $90,000 in recurring funds will be required to implement this change, and the taxpayers deserve this level of service. He noted that a tremendous amount of August 12, 2003 713 charges $12 per week for refuse collection which includes weekly refuse, weekly yard debris of five pieces, and monthly pickup of five pieces of bulk. She noted that very few localities offer this level of service at no cost to citizens. Supervisor Church noted that citizens have also expressed concerns about having to drive by the landfill to take items to the transfer station. Ms. Green stated that this policy was put in effect when the landfill was founded at the request of the residents of Bradshaw Road. She advised that there is no scale at the landfill to measure the amount of debris being delivered. Supervisor Altizer noted that this change will keep the County streets cleaner and will be good for the citizens. Supervisor McNamara commended staff for working to resolve this matter, and indicated that these types of calls represent a majority of the calls that have been received by Board members this year. He noted that three of the four items of new business on the agenda are requesting appropriation of funds from the year-end balance. He asked for a report on the status of the year-end rollover amount. Mr. Hodge advised that staff does not yet have a final determination of the year-end rollover amount. He stated that in the past, the rollover has been split with 60% being returned to departments for capital purchases and 40% being placed in the capital fund unappropriated balance. He indicated that staff is comfortable taking this amount out of the year-end balance and that unless revenues are adjusted for the current year, the appropriation cannot be made from the 2003-2004 budget. He stated August 12, 2003 715 existing stormwater management program were put in place. The program began with one person and a backhoe. After 15 years, there are three staff people responsible for covering 245 square miles in the County handling drainage inspections and enforcement issues. The emergency request for $15,000 addresses the needs of one neighborhood, but staff is aware of existing needs in neighborhoods throughout the County. Mr. Hodge advised that information regarding drainage issues throughout the County will be presented in a work session later in the meeting, and the results reflect a growing list of projects that date back to 1999. The work session will address future development and the process for reviewing plans and inspections. Mr. Covey reported that the severe storm experienced recently resulted in damage to the Stonebridge Court subdivision. He stated that debris has blown down into the natural water course, there are deposits of silt that need to be removed, and other debris that needs to be cleared. These funds will be used to repair this damage, as well as to examine the Wolfe Creek water shed area to prevent future blockages. Supervisor Altizer moved to approve staff recommendation (appropriate $15,000 for debris removal and stabilization). He thanked the Vinton Fire and Rescue Department for their assistance in the evacuation of a family, and extended his appreciation to Mr. Hodge and staff for their assistance to the citizens. He noted that the recent rains have brought to light the "ills of the past", and he indicated that there are housing developments in his district that never should have been built. There are August 12, 2003 717 Supervisor Altizer amended the motion to appropriate $15,000 from the Board Contingency Fund for emergency stabilization and debris removal in the Wolfe Creek drainage shed in the Stonebridge Court subdivision. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: CONSENT AGENDA R-081203-4; R-081203-4.f; R-081203-4.h Supervisor McNamara moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 081203-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 12, 2003 designated as Item H -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of minutes -July 18, 2003 and July 22, 2003 2. Request to accept and appropriate a grant in the amount of $34,252 from the Governor's Office of Substance Abuse Prevention for the Student Assistance Program 3. Request to accept and appropriate grant in the amount of $91,253 from the Virginia Tobacco Settlement Foundation to the Elementary Student Assistance Program August 12, 2003 719 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MELVIN LEE LINKOUS for more than twenty-eight years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None RESOLUTION 081203-4.h REQUESTING ACCEPTANCE OF DRESDEN CIRCLE AND THE REMAINING PORTION OF DRESDEN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form SR-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None ReQUired Yeas: Supervisors Flora, Church, Minnix, Altizer, McNamara Nays: None IN RE: REPORTS Supervisor Altizer moved to receive and file the following reports. The August 12, 2003 72 ~ Supervisor Church: (1) He requested Mr. Covey's assistance with concerns expressed by a citizen on Neil Drive. The citizen stated that VDOT began paving their street with no prior notification to residents. (2) He requested that Capt. Phil Patrone contact him regarding burglaries that occurred in Catawba. (3) He stated that he would be working with the Community Christmas Store and requested assistance in locating a facility for the organization to use during the holidays. (4) He wished his son, Aaron, a happy birthday. Supervisor Minnix: He stated that the company he works for has secured a contract to place four air traffic controllers in control towers in Iraq. This may affect his tenure with the Board of Supervisors, and he indicated that he would keep staff and the citizens advised of any changes. IN RE: CLOSED MEETING At 4:47 p.m., Chairman McNamara moved to go into closed session pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the appointment of specific public officers. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: CLOSED MEETING The closed meeting was held from 4:49 p.m. until 4:55 p.m. August 12, 2003 723 Supervisor Church moved to appoint Richard L. Jones, Jr., to represent the Catawba District, for an additional five-year term that will expire on June 30, 2008. The motion carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2. Vir inia Western Community College Board A-081203-7 Supervisor McNamara moved to appoint John Frye and Will Davis to serve four-year terms that will expire on June 30, 2007. The motion carried by the following recorded vote: AYES Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None IN RE: WORK SESSIONS (4t" Floor Conference Room) 1. Work session to discuss the November Board retreat. Elmer Hodge' County Administrator) The work session was presented by Mr. Hodge and was held from 5:29 p.m. until 5:34 p.m. It was the consensus of the Board to hold the retreat from 2:00 p.m. until 5:00 p.m. on November 9 prior to the Virginia Association of Counties Conference. Each Board member will supply their list of the three top priority issues that they feel the County should address in the upcoming year. Discussion will focus on establishing August 12, 2003 725 The Board requested that staff narrow the focus of the CIP and submit the top priority projects to the review committee for consideration. 3. Work session to discuss the proposed Regional Water and Wastewater Authority. Elmer Hodge, County Administrator; Diane Hyatt, Chief Financial Officer; G~ Robertson, Utility Director The work session was presented by Elmer Hodge, Diane Hyatt, and Gary Robertson and was held from 6:00 p.m. until 6:30 p.m. The Board emphasized the need to secure a rate reduction for County citizens. Mr. Hodge advised that the rate study will be completed and that all proposed rates will be outlined in a contract to be authorized by the Board. Ms. Hyatt stated that a draft of the rate study will be available in October. There was a consensus of the Board members to attend civic league meetings to begin educating the public regarding the proposed water and wastewater authority formation. Ms. Hyatt reviewed the guiding principles being used in the formation of the authority, the proposed timeline, and team assignments. 4. Work session to discuss long-range drainage issues and revisions to the zonin ordinance. Arnold Covey, Director of Community Development) 0 r,,. ACTION NO. A-082603-2.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County and to accept rural grant monies of approximately $20,719 from the Virginia Department of Rail and Public Transportation SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be at least 60 years of age or be physically or mentally challenged as per the Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on a first-come, first -served basis, utilizing any of the vehicles available through the RADAR system. Each passenger pays a fee of $3.50 per one-way trip. The new contract with RADAR is based on a $28.50 per hour rate, less the fares received. The average one-way trip for County residents is approximately 45 minutes. By comparison, the hourly rate for last fiscal year was $27.00 per hour. The hourly rate increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb-to-curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem). We have completed the re-enrollment and review of eligibility of the users of the CORTRAN system in an effort to contain costs and prevent abuse. We also bill habitual "no shows" for the full $21.75 cost vs. $3.50 for the ride that was not used in order to reduce abuse of the system. RADAR also receives a grant from the Virginia. Department of Rail and Public Transportation to provide CORTRAN service in the rural parts of Roanoke County. This grant is approximately $20,719 annually and the match is paid through an appropriation for public transportation services (CORTRAN). This grant is a pass through grant where Roanoke County is the named agent and the monies are forwarded to RADAR. FISCAL IMPACT: $195,000 is included in the fiscal year 2003-2004 budget for the net cost of this program. No new appropriation of monies is requested at this time. Staff feels that the enrollment process and monitoring of any abuse of the system will continue to improve the availability of this program to the citizens of the County needing such service. RECOMMENDATIONS: Staff recommends authorizing the County Administrator to sign the renewal contract based on the $28.50 per hour rate for the fiscal year 2003-2004 service period and acceptance of rural grant monies of approximately $20,719 from the Virginia Department of Rail and Public Transportation to benefit the CORTRAN program. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. ~ ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County and to accept rural grant monies of approximately $20,719 from the Virginia Department of Rail and Public Transportation SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge ~`'''' ~{'~}~- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~""~".~ SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR) provides the paratransit services of CORTRAN on behalf of Roanoke County. Riders must be at least 60 years of age or be physically or mentally challenged as per the Americans with Disabilities Act (ADA) requirements. The CORTRAN program provides service to qualified County residents during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Reservations are made on afirst-come, first-served basis, utilizing any of the vehicles available through the RADAR system. Each passenger pays a fee of $3.50 per one-way trip. The new contract with RADAR is based on a $28.50 per hour rate, less the fares received. The average one-way trip for County residents is approximately 45 minutes. By comparison, the hourly rate for last fiscal year was $27.00 per hour. The hourly rate increase by RADAR is necessary to cover the increased cost of labor, fuel, and insurance. The CORTRAN service provides curb-to-curb service for qualified County residents to any destination within the outer perimeter of Roanoke County (including points inside the Cities of Roanoke and Salem). We have completed the re-enrollment and review of eligibility of the users of the CORTRAN system in an effort to contain costs and prevent abuse. We also bill habitual "no shows" for the full $21.75 cost vs. $3.50 for the ride that was not used in order to reduce abuse of the system. _. RADAR also receives a grant from the Virginia Department of Rail and Public Transportation to provide CORTRAN service in the rural parts of Roanoke County. This grant is approximately $20,719 annually and the match is paid through an appropriation for public transportation services (CORTRAN). This grant is a pass through grant where Roanoke County is the named agent and the monies are forwarded to RADAR. FISCAL IMPACT: $195,000 is included in the fiscal year 2003-2004 budget for the net cost of this program. No new appropriation of monies is requested at this time. Staff feels that the enrollment process and monitoring of any abuse of the system will continue to improve the availability of this program to the citizens of the County needing such service. RECOMMENDATIONS: Staff recommends authorizing the County Administratorto sign the renewal contract based on the $28.50 per hour rate for the fiscal year 2003-2004 service period and acceptance of rural grant monies of approximately $20,719 from the Virginia Department of Rail and Public Transportation to benefit the CORTRAN program. .~ ACTION NO. A-082603-2.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to accept and appropriate pass-through state grant funds in the amount of $201,994 on behalf of Unified Human Services Transportation System, Inc. (RADAR) SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR), who operates the CORTRAN program for the County, has been advised that their grant has been amended to provide additional funds for their new bus administration and maintenance facility. This grant must pass through one of the local governments and Roanoke County has served as their fiscal agent in the past. This specific grant amendment provides an additional $201,994 in state dollars to match the federal grant and local match. The local match is provided by RADAR. The Board of Supervisors is requested to accept and appropriate these monies on behalf of RADAR as we have in the past and we will pass-through the money to RADAR. RADAR and the Virginia Department of Rail and Public Transportation have also agreed to allow the wire transfer of funds to be made directly to RADAR rather than being channeled through the County. This will save time and reduce the confusion in tracking these monies. RADAR will continue to be responsible for the audit and compliance requirements and will notify the County of each of the payment requests so that we may account for the monies. A letter authorizing this change has been approved by the Finance Department and is being forwarded to the Virginia Department of Rail and Public Transportation. FISCAL IMPACT: The Board of Supervisors is requested to accept the grant and appropriate the $201,994 of state monies to be passed through to RADAR. No appropriation of County money is required. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the grant of state money in the amount of $201,994 on behalf of RADAR, that the fetter be authorized allowing the wire transfer of the payment requests to be sent directly to RADAR, and that RADAR be required to complete the audit and compliance requirements of this grant. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File John M. Chambliss, Jr., Assistant County Administrator Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. --~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to accept and appropriate pass-through state grant funds in the amount of $201,994 on behalf of Unified Human Services Transportation System, Inc. (RADAR) SUBMITTED BY: APPROVED BY: John M. Chambliss, Jr. Assistant County Administrator Elmer C. Hodge ~%~-x"'' ~~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc. (RADAR), who operates the CORTRAN program for the County, has been advised that their grant has been amended to provide additional funds for their new bus administration and maintenance facility. This grant must pass through one of the local governments and Roanoke County has served as their fiscal agent in the past. This specific grant amendment provides an additional $201,994 in state dollars to match the federal grant and local match. The local match is provided by RADAR. The Board of Supervisors is requested to accept and appropriate these monies on behalf of RADAR as we have in the past and we will pass-through the money to RADAR. RADAR and the Virginia Department of Rail and Public Transportation have also agreed to allow the wire transfer of funds to be made directly to RADAR rather than being channeled through the County. This will save time and reduce the confusion in tracking these monies. RADAR will continue to be responsible for the audit and compliance requirements and will notify the County of each of the payment requests so that we may account for the monies. A letter authorizing this change has been approved by the Finance Department and is being forwarded to the Virginia Department of Rail and Public Transportation. .. r~ _.. FISCAL IMPACT: The Board of Supervisors is requested to accept the grant and appropriate the $201,994 of state monies to be passed through to RADAR. No appropriation of County money is required. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the grant of state money in the amount of $201,994 on behalf of RADAR, that the letter be authorized allowing the wire transfer of the payment requests to be sent directly to RADAR, and that RADAR be required to complete the audit and compliance requirements of this grant. < ~ w ACTION NO. A-082603-2.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to accept and appropriate Carl Perkins entitlement in the amount of $17,666 for career and technical education SUBMITTED BY: Mr. Roger Johnson Career and Technical Education Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education provides Roanoke County Schools with an annual Carl Perkins entitlement for career and technical education. The Department of Education has notified Roanoke County Schools that it will receive an increase in the 2004 fiscal year entitlement of $17,666. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $17,666 entitlement for career and technical education. 1 ' ... VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Roger Johnson, Career & Technical Education Administrator Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. -~ ~} AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to accept and appropriate Carl Perkins entitlement in the amount of $17,666 for career and technical education SUBMITTED BY: Mr. Roger Johnson Career and Technical Education Administrator APPROVED BY: Elmer C. Hodge G%~~ I~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education provides Roanoke County Schools with an annual Carl Perkins entitlement for career and technical education. The Department of Education has notified Roanoke County Schools that it will receive an increase in the 2004 fiscal year entitlement of $17,666. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $17,666 entitlement for career and technical education. ~-i GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Unaudited Balance at June 30, 2003 $8,977,656 6.60% July 1, 2003 Explore Park Loan Repayment $25,000 Balance at August 26, 2003 6.62%I Changes below this line are for information and planning purposes only. Balance from above $9,002,656 $9,002,656 $9,002,656 6.62 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2003 - 2004 General Fund Revenues $135,971,831 6.25% of General Fund Revenues $8,498,239 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator Iv-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Unaudited Balance at June 30, 2003 $360,172.56 Balance at August 26, 2003 $360,172.56 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~f County Administrator ~ ~3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2003-2004 Original Budget $107,940.00 July 8, 2003 Appropriation towards Roanoke Regional Airport Alliance (8,193.00) July 22, 2003 Appropriation towards Project 50 Capital Campaign (10,000.00) ~ July 22, 2003 Reserve towards Project 50 Capital Campaign (5,000.00) August 12, 2003 Appropriation for debris removal and stablilization (15,000.00) Balance at August 26, 2003 $69,747.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~~ County Administrator N `I FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service FY 2003-2004 Original budget appropriation Less increase in debt service Balance at August 26, 2003 Reserved for Future School Operations $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,8ss) 780,14s.00 49s,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (46s,400) 116,s94 1,6s1,194.00 2,000,000 (2,s92,12s) (s92,125.00) 2,000,000 (2,2o2,72s) (2o2,72s.oo) $8,435,088.00 ', FY2000-2001 Original budget appropriation '.,July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle (July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in origina12002-03 Budget July 1, 2003 Transfer to Operating in origina12003-04 Budget Balance at August 26, 2003 $1,s00,000.00 (290,000.00) 1,s00,000.00 (1,858,13s.00) (3s,047.00) (s66,818.00) (2s0,000.00) o _ ~o Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator ~~ do ~,~., I ~hh0. TYV' ~.®~~®~~~f~~~~ Of ~~~~~~~f~ DEPARTMENT OF TRANSPORTATION 1407 EAST BROAD STREET RICHMOND, VIRGINIA 23219.2000 PHILIP A. SHUCET COMMISSIONER August 8, 2003 Mr. Elmer C. Hodge Roanoke County PO Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: N_s JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in July 2003. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. If you have any questions or comments about this report, please call Martin Law at 804-786-7399. n James S. Givens ~~ ~ e~, Director of Local Assistance JSG/MII VirginiaDOT.org WE KEEP VIRGINIA MOVING O M 6~ .~, V w W W V1 O I M~ W r~s +~+ ~ /CO ~ I I. ~ a w~ ~= ~~ a O O ~ ~ N N ~ I r O O M M ~ h o olo Q ~C+ G i. ~"~ 6~ L 6> +.+ "~ O O O .~ .; b L O U .~ O L pr '~ a~ d 0 s. CO a> ~' o ~ z O ++ O C%~ c a O U C O '~ '~ d ~ U y U ~' o ,~ y > U °' ~ U ~ ~ i~ o ~ r~i U ~ v~ U Ca I F" ~ N U II, ~ F. oiU ~ ~ ~ ~ °-' O w c OjO- ~ '. U O '' ~ .U ~ ~. ti ~ ~ ~ r--~ E"' O O w~,w !f M ~ ~~ ~ O I O CC a~ b w M I O ', N M I O M ', ~ '' ~. 0 0 M O N M O M Vl ~' o 0 0 ~ ', .~ Q •~ ~' °° b w ', U 4r ~ ~ Ilz c o ~ .~ ~ w ~ ~ F ~ ', L ~ Y ~ I U ~ H II ~ rn ~ ~ ~ cG I 4-. <«. O O' 0 0 ~ ~ a~~i N N ~ ~ O ~, O w', w ~ ~ O ~ O ~ U N Q U ~. y ~ U o ~ ~ ~ ~ ~~ i R 3 I ~:~ a i Z d ,N r 0 h i ACTION NO. ITEM NUMBER N - ~O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, HELD AT THE ROANOKE COUNTY ADMMINISTRATION CENTER MEETING DATE: August 26, 2003. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of June 30, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 718,222.24 718,222.24 CASH INVESTMENT:: ALEXANDER KEY -LIR 5,295.77 5,295.77 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERICAL PAPER: ALEXANDER KEY 2,995,142.77 BRANCH BANKING &TRUST 1,995,858.33 EVERGREEN 1,395,303.63 MORGAN-KEEGAN 1,995,199.17 SUNTRUST 1,995,856.94 10,377,360.84 CORPORATE BONDS EVERGREEN 1,798,593.35 ALEXANDER KEY -FED 222,370.42 2,020,963.77 GOVERNMENT: ALEXANDER KEY 5,000,000.00 ALEXANDER KEY -Sub Acct 4,088,980.00 EVERGREEN 9,307,504.95 SUNTRUST -CAP 9,842,528.56 28,239,013.51 LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) 9,006,093.61 9,006,093.61 MONEY MARKET: ALEXANDER KEY -LIR 23,144,565.76 ~~~'f _ ~ EVERGREEN 0.61 FIRST UNION 2,293,226.66 ALEXANDER KEY -Sub Acct 229,490.83 SUNTRUST -CAP 4,554,232.44 SUNTRUST -SWEEP 8,126,459.39 REPURCHASE AGREEMENT: EVERGREEN 679,372.00 TOTAL 38,347,975.69 679,372.00 89,494,297.43 ~ e N O N O Ca 9 ~ E d v o v~ c $ E a o 9 „r N V W ~ m 7 ~ Y1 d ~ 00 v ~ m a p ~C .~ L 6~ O C a w O w C. 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F r+ M Q M n O d 9 C W 7 0 .~ a r G .. 0 r L O k. d A H 7 «~+ ~ y G W ~ ~ a >, u Z C d ~ a d bA 'b M M O 7 b N M M O b N M V^ M 'r W O F b e m C7 Q v G O Lr. V G O O 7 C W M O N ~ N O O N N ~ e ~ d v a m w m C s °~ e ~ o ~ v R: ~ ~ LU `~' P4 ~^ W a :i. ~ »~ o ~ z c LL _. `~ ~~ M M O O N h d _ °O etl v O ° d y 9 y ~ a O L ~ d a d N ~ y ~ V G ~ L ~ G Ctl ~ Cq d A 7 a~+ ~ L C' ~ ~ ~ a R C 00 L 6~ O C w O C O U VI ~ M 7 Q C ,~ ~ M 6) [~ O Cd 0 V Q ~ d ~ C C W e0 ,a b o ~+ 'C ~ a E s +' G H O W ~"~ O ~ C O v E v '° Ld L d i, ~ L C O V ~ a '~ 7 0~ 9 C 7 w L d e v 0 0 v e a w o ~ ?moo ~. ~~ ACTION NO. ITEM NO. r~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Work Session to provide an update on the Social Services Department SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge ~" /~r~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been requested to share with the Board of Supervisors an update on the activity of the Department of Social Services and the impact on staffing. Some members of the Social Services Advisory Board and staff will be available to assist in this presentation and to respond to questions. Our department provides services to the residents of the County and the Town of Vinton as a County agency and to the residents of the City of Salem as a result of a services contract. Many of the assistance programs are funded entirely or as a percentage by State and Federal grants. The administrative functions are funded by formula with up to 80% of the cost funded by the State. The local cost is shared proportionately by the County and the City of Salem. n O ~ ~ m Qm m m r_ W r a r~ 4 X w X x m x sase~ ;o ~agwnry 4 ~ $ ~ ~ ~ s ~ ~ ~ Q P ~ ~ P ~ ~ P ~ ~ ~ ~ $ ~ ~ ~ ~ 2000 y 2001 2002 2003 m 2000 2001 e~ 2002 e 2003 ss~Bad W wei6ad QQr ~ M~ `a ~Nt 2002 m 2003 2000 3 g. 2001 2002 2003 2000 elaQ oN 5 toot zooz 2003 x c zaoo ~ toot ~ zao2 zoo3 2000 ~ oN ~ 2001 WaOoN 2003 ~ ~~ ~ ~ ~1 _~~~ f D O m n O c Z v m a m ~4 ACTION NO. ITEM NO. ~`~~ ~~~-.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Work Session to Review the Request to Authorize Additional Staff and Resources for the Drainage Maintenance Program SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: In response to citizen requests throughout the County, we are bringing this to you as a work session, and as a request for funding. This is far more than a wet weather problem. We need to take immediate steps to repair and clean up damaged areas. We also need to focus onlonger- term preventative measures. At the evening session, we will be asking for funds to be appropriated from 2003-04 general fund revenues. Our current projections show that this additional money is available in the real estate taxes. SUMMARY OF INFORMATION: At a work session on August 12, 2003, staff presented to the Board of Supervisors an overview of the drainage maintenance program. We reviewed the history of the program since its inception in 1986 when the program had one person, one backhoe and no funding. Today, the program consists of one engineer, athree- person crew, one temporary person and a budget of $350,000. Over the last seventeen years, the responsibilities of the program have grown from performing minor drainage ditch repairs to maintaining County-owned storm water facilities, applying for grants, purchasing homes in FEMA flood prone areas and reconstructing major drainage systems. Since 1988, we have completed 244 projects and currently have a backlog of 47 projects dating back to 1999 with an estimated cost of $525,000. We have maximized our resources by using inmate labor, seasonal help, contractual t "'._ .. I,. services, renting equipment, and utilizing equipment from other departments. This year's heavy rain has increased our drainage complaints by four times and has delayed work on scheduled drainage projects. The first six months of this year our department received 400 complaints and responded to over 50 emergency situations. Immediate Needs In order to reduce the backlog of projects, handle the increased responsibilities, and continue our responsiveness to our citizens, the Department of Community Development has identified the following full-year costs. • 5 positions - $152,300 (1 foreman, 2 motor equipment operators and 2 laborers) • Equipment - $140,000 (crew truck $40,000 and rental allocation $100,000) • Drainage Projects - 157 700 Total Annual Cost $450,000 As staffing cannot be in place until October, we are recommending only 3/4 of this funding for the current fiscal year. Therefore the actual request is for $337,500 The department, through cost saving, is offering to apply our year-end balance of $90,000 toward this request reducing the allocation from other sources to $247,500. With additional resources, the Department of Community Development can reduce the backlog of projects, provide additional assistance to other department (such as Parks & Recreation, General Services, Economic Development and Fire & Rescue) and improve our responsiveness to our citizens by assigning one crew to drainage projects and the second crew to maintenance and emergency needs. This will allow the drainage engineer to focus on project scheduling, grant applications and contract services. Prevention Recommendations The recent heavy rains and the enormous amount of drainage complaints received this year have raised the concern about additional development standards. With the continued development on steep slopes, marginal soils and lots, staff offers the following recommendations: Short Term Actions: Amend the Roanoke County Erosion and Sediment and Erosion Control Ordinance. We recommend that the disturbed area exemption be reduced from c -~` _` 10,000 feet. This will allow us to improve our enforcement efforts. 2. In October 2003, the State of Virginia will be making changes to the Virginia's Uniform Statewide Building Code. These proposed changes will have a substantial impact on building permit requirements such as: Owners/builders will be required to have soil testing for all building construction located in certain soil types. Building sites located in shrink/swell soils will require an engineered foundation design. • A building adjacent to a slope greater than a 33% or 3 to 1 slope will be required to meet minimum setbacks from the head and/or toe of the slope to provide protection from drainage, erosion and potential settlement problems. • Surface drainage must be diverted to a storm sewer or other approved collection point so it will not create a hazard. 3. We are recommending that site/grading plans be required for all residential permits. This will require further discussion with the development community (home builders). Long Term Actions: 1. To amend Roanoke County's Subdivision and Development Standards to require over lot grading plans (this will require that every lot within a subdivision to be designed at the planning stage). 2. The Comprehensive Plan update will include reviewing density and slope requirements for residential development. 3. To revise stormwater management, drainage, and floodplain requirements. 4. To pursue alternate sources of revenue. One issue we may have to address when several of these recommendations are implemented is that same day turnaround for some residential building permits may be delayed. Also, to handle the additional regulations extra staff within the office and in the field will be required. FISCAL IMPACT: Staff is requesting $90,000 to be appropriated out of the Community Development Department's 2002-2003 year-end balance. The remaining $247,500 is recommended to be appropriated from additional 2003-2004 General Fund revenues. Our current projections show that the additional revenue is available in ir, ! ~ ,. the real estate taxes. ALTERNATIVES: Authorize the additional staff and resources and appropriate $90,000 out of the Department of Community Development's year-end balance and appropriate $247,500 from fiscal year 2003-2004 General Fund revenue. 2. Do nothing and maintain the current level of service. STAFF RECOMMENDATION: Staff recommends alternative 1. 4 ACTION NO. ITEM NO. ~~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Work session for the Old Cave Spring Road &McVitty Road (Rte. 1663 & 1662) Virginia Department of Transportation projects (priority projects #2 and #3 in the County's six year secondary system construction plan); located in the Windsor Hills Magisterial District SUBMITTED BY: Anthony Ford, Traffic Engineer Department of Community Development APPROVED BY: Elmer C. Hodge ~~`'' /~~'~~~.- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ,n.µ/ ai ~ C'R'~. SUMMARY OF INFORMATION: This work session is another opportunity for staff of Virginia Department of Transportation and Roanoke County to review the Old Cave Spring Road and McVitty Road projects with the Board of Supervisors. County and VDOT staff presented the preliminary plans and displayed typical road sections and the proposed alignments (one set of plans that showed the proposed alignment with wide paved shoulders and its impacts, and one alignment with a designated bike lane, and the consequent effects) at a previous work session held on July 22, 2003. At that time, the Board requested that County and VDOT staff further investigate the possible addition of designated bike lanes or wide paved shoulders, and exhibit the advantages and disadvantages of each option. ,' '. ;:: ALTERNATIVES: The three alternatives under consideration on this project are: 1. to include wide paved shoulders to accommodate bicyclists, or 2. to provide designated bike lanes to serve the same function, with the County authorizing and appropriating the allocation of funds ($125,000) to cover Roanoke County's 50% share towards the construction of the bike lanes on the entire project, with the understanding that additional funding may be necessary at the completion of the project, or 3. to include wide paved shoulders to accommodate bicyclists; however, allocating the equivalent dollar amount that would be expended on a designated bike lane ($125,000) to the Mudlick Creek Greenway. Note: Alt. 1.) & 3.) VDOT standards require them to have 3-ft paved shoulders throughout the project to accommodate the projected traffic volumes on this corridor. However, they have agreed to increase that width of paved shoulder to 4- ft., therefore, accommodating the bicyclists. The total width of the typical section for this alternative is 34-ft. Note: Alt. 2.) The minimum width of a designated bike lane is 4-ft. VDOT standards assert that if a designated bike lane is utilized on a project, a full roadway shoulder width must be installed in addition to the designated bike lane. Therefore, on this project, the typical section would be increased by 6-ft. for a total width of 40- ft. for this alternative. PHYSICAL IMPACTS: VDOT staff investigated critical areas throughout the project that would exhibit the adverse impacts of both alternatives mentioned above. They found critical areas to exhibit the effects of the road improvement project. The areas included: the Wind Chimes Office Suites at Sta. 20+50, Honeytree Early Learning Center at Sta. 28+50, and the location of the new bridge at Sta. 40+00, among others. A presentation will be made at the work session, detailing these areas and pointing out the impacts of each alternative. FISCAL IMPACT: Current preliminary cost estimates for McVitty Road, Routes 1662 and 1663 (including Preliminary Engineering, Right-of-Way, and Construction) are approximately: $4,900,000 -paved shoulder alternative $5,871,000 -designated bike lane alternative The difference of $971,000 is substantiated by the additional costs explained below. The preliminary cost estimate to construct a designated bike lane on McVitty Road, Route 1662, (not the entire project) is approximately $228,000 (construction costs only). The County's portion of that preliminary estimate is approximately $114,000 (construction costs only). However, if a designated bike lane is constructed on this corridor, there will be additional costs absorbed into the overall project costs. These costs would include: additional right-of-way, more cut/fill material, increased width of bridge and other drainage structures, additional structures/homes that would be acquired due to the adverse impacts of the designated bike lane, increased size of retaining walls, to name a few. For example, under the designated bike lane alternative, 5 properties would have to be acquired; as opposed to just 3 properties being taken under the paved shoulder alternative (those two additional properties are the Wind Chimes Office Suites, estimated acquisition value of $290,000, and the Honeytree Early Learning Center, estimated acquisition value of $360,000). The impacts to Mudlick Creek would be nearly doubled under the designated bike lane alternative. Creek mitigation would cost approximately $300 per linear foot. The County would indirectly be responsible for all of these additional costs (nearly $971,000 in additional funds needed) as they would come out of the County's secondary roads funds allocations. Consequently, those funds would not be available to be used on other secondary road projects elsewhere in the County. Whereas it may seem that the County is getting designated bike lanes at a small cost (as compared to the rest of the project), the true cost is much greater and widespread. It was mentioned in the last work session to also include a designated bike lane from the McVitty Rd/Old Cave Spring Road intersection to Route 221/Brambleton Ave. If a designated bike lane is to be constructed on the Old Cave Spring Road, Route 1663, the County would be required to pay 100% of the costs because that section of the corridor is not on an approved bike plan (the 1997 Bikeway Plan for the Roanoke Valley approved by the Roanoke Valley MPO). The preliminary cost estimate to perform preliminary engineering, purchase right-of-way, and construct a designated bike lane on Old Cave Spring Road, Route 1663, is approximately $344,000 ($22,360 in construction costs), of which the County would pay 100% of the costs. It must be stated that if the decision is made to construct designated bike lanes on the Old Cave Spring Road, Route 1663, an addendum could possibly be made to the 1997 Bikeway Plan for the Roanoke Valley, thus including this section of roadway on an approved bike plan. If this alteration to the Plan is made, the County would only be responsible for 50% of the construction costs, or $11,180, to construct a designated bike lane on this portion of the project. OTHER STAFF COMMENTS: As mentioned above, Old Cave Spring Road, Route 1663, is not on an approved bike plan. However, McVitty Road, Route 1662, is included on the map that is part Y -, of the Roanoke Valley MPO approved 1997 Bikeway Plan for the Roanoke Valley and is listed as a Group C facility. Recommendations for Group C facilities are to widen the outside travel lane for shared roadway use or to add a paved shoulder. There is no mention of constructing a designated bike lane on this route. It is also important to point out that McVitty Road, Route 1662, is not on the table of approved routes recommended for bicycle accommodations in the County's 1998 Community Plan that was approved and adopted on January 12, 1999 by the Board of Supervisors. County staff is working on the Regional8icycle Suitability Study with the Roanoke Valley Allegheny Regional Commission and other localities. As part of the study, we are utilizing computer models to evaluate the capability of specific roadways to accommodate both motorists and bicyclists by predicting bicyclists' perceived safety and comfort with respect to motor vehicle traffic while traveling in a roadway corridor. With statistical precision, the models clearly reflect the effect on bicycling suitability or compatibility due to factors such as: roadway width, bike lane or paved shoulder widths, traffic volume, pavement surface condition, motor vehicle speed and type, and on-street parking, to name a few. A level of service (LOS) is calculated for each corridor depending on the aforementioned factors. The level of service ranges from LOS A, extremely high bicycle compatibility, to LOS F, extremely low bicycle compatibility. As might be expected, both models resulted in a very low compatibility score, a LOS D or E, for this particular corridor. However, the models predict that the bicycle compatibility level of the corridor can be upgraded to good to moderately high, LOS B or C, with the inclusion of the proposed 4-ft paved shoulders. It is important to mention that the same level of service score would be achieved, based on the models, by constructing designated 4-ft bike lanes. During the development of these models and consultation with bicyclists, the developers determined that a paved shoulder should be treated the same as a designated bike lane in the models since their research showed that both facilities resulted in virtually identical operational behaviors by motorists and bicyclists. The developers of these models advocate designing the facility at a bicycle compatibility LOS C or better. For this corridor, we can achieve this level with the construction of 4-ft paved shoulders. STAFF RECOMMENDATION: Alternative 3.) to include wide paved shoulders to accommodate bicyclists and allocate the equivalent dollar amount that would be expended on a designated bike lane ($125,000) to the Mudlick Creek Greenway. Staff feels that designated bike lanes are important and should be utilized where feasible. However, for this particular project, Old Cave Spring Road and McVitty Road, Routes 1663 and 1662, the adverse impacts and additional costs of constructing a designated bike lane outweigh any resulting benefits. The 4-ft wide paved shoulder will achieve the same 4 P-~ purpose as a designated bike lane -- making the corridor more "bicycle friendly" -- whilesomewhat maintaining the integrity of the corridor and keeping project costs at a minimum. Bicyclists that desire to ride in this area could also utilize the proposed Mudlick Creek Greenway, to which staff is recommending an allocation of funds. As the average age of Roanoke County residents increases every year, staff feels that in those areas where designated bike lanes are not feasible, the County should attempt to invest in infrastructure that can be widely utilized by its citizens. McVitty Road /Old Cave Spring Road (Rte. 1662 8~ 1663) Virginia Department of Transportation project (Prof. No. 1662-080-297 & 1663-080-298) oa,~ iI^f c a` r August26, 2003 Board OfSupervlsors' Work Session Possible Alternatives 1) Wide paved shoulders to accommodate bicyclists; z> Designated bike lanes to serve same function, County allocating approx. $125,000 ($114,000 + $11,0000) to cover 50% share of construction costs; s> Wide paved shoulders to accommodate bicyclists; however, allocating equivalent dollar amount, approx. $125,000, to Mudlick Creek Greenway. Plans ^ VDOT has prepared; ^ Exhibits differences in construction limits, R-O-W, properties to be acquired, etc. Paved Shoulder alt. GREEN Bike Lane alt. RED _~ 3 Project Overview ^ Priority #2 and #3 in the County's 6-yr plan ^ 0.76 mi. road improvement project, connection to Rte. 419 Electric Road and Rte. 221 Brambleton Ave. ^ Functional Classification and Traffic Data ^ Urban Local road ^ Traffic Volumes: 8,900 ADT (current 2001), 12,000 ADT (projected 2029), 3% truck traffic ^ 30 MPH min Design Speed, posted 25 MPH Typical Sections ^ Paved Shoulder Alt. ^ 3-ft paved shoulder req'd.; VDOT agreed to provide 4- ft paved shoulder to accommodate bicyclists. ^ Total typical section width = 34-ft. ^ Designated Bike Lane Alt. ^ Min. width of designated bike lane = 4-ft; if have designated bike lane, must have full roadway shoulder width outside of bike lanes. ^ Total typical section width = 40-ft, increase of 6-ft. Fiscal & Physical Impacts ^ If designated bike lane from Rte. 221 /Brambleton Ave. to intersection of McVitty Rd/Old Cave Spring Road: ^ County required to pay 100% of costs; not on an approved bike plan (1997 Bikeway Plan for the Roanoke Valley approved by the MPO). ^ Preliminary cost estimate for PE, R-O-W, and CON on Old Cave Spring Road approx. $344,000 ($22,360 in construction costs) ^ Addendum to 19978ikeway Plan would place this section of roadway on an approved bike plan; County would only be responsible for 50% of the construction costs, or $11,180 However . ................... Fiscal & Physical Impacts ^ If designated bike lane is constructed on entire corridor, additional costs absorbed into the overall project costs. ^ Costs include: ^ additional R-O-W, ^ additional structures/homes that would be acquired ^ more cut/fill material, ^ increased width of bridge and other drainage structures, ^ creek mitigation ($300/LF) Fiscal & Physical Impacts ^ County indirectly responsible for all additional costs (nearly $971,000) ^ Would come out of the County's secondary roads funds allocations. ^ Funds would not be available to be used on other secondary road projects elsewhere in the County Bicycle Suitability of Corridor ^ Regional Bicycle Suitability Study with RVARC & localities ^ Developers of models advocate designing the facility at a bicycle compatibility LOS C or better ^ 4-ft paved shoulders = LOS B or C (good to moderately high compatibility) on this project Fiscal & Physical Impacts ^ Total Project Costs ^ $4,900,000 -paved shoulder alt. ^ $5,871,000 -designated bike lane alt. Difference of $971,000 !!! Bike Plan ^ McVitty Road, Rte. 1662, not on table of approved routes recommended for bicycle accommodations in County's 1998 Community Plan (approved and adopted on January 12, 1999 by BOS) ^ McVitty Road, Rte. 1662, included on 1997 Bikeway Plan for the Roanoke Valley map (Roanoke Valley MPO approved) ^ Listed as Group C facility. ^ Group C recommendations are to widen the outside travel lane for shared roadway use or to add a paved shoulder. ^ No mention of constructing a designated bike lane on this route. Video Presentation ~ "Drive-Through" of the McVitty Rd /Old Cave Spring Corridor 2 Staff Recommendation ^ Alternative 3.) to include wide paved shoulders at no additional cost to the County or the project ^ Allocate the equivalent dollar amount that would be expended on a designated bike lane ($125,000) to the Mudlick Creek Greenway. Questions/Comments a~-; ;: ti ~~ _ '_ *~ McVitty Road /Old eve Spring Road (Rte. 1662 $ 1663) Virginia Department of Transportation project (Prof. No. 166&080-297 & 1663-080-298) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 RESOLUTION 082603-3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia lawwere discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES : Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: Brenda J. H on, CMC Deputy Clerk cc: File Closed Meeting File ACTION N0. A-082603-4 ITEM NO. R-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to authorize additional staff and resources for the Drainage Maintenance Program SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: In response to citizen requests throughout the County, we are bringing this to you as a work session, and as a request for funding. This is far more than a wet weather problem. We need to take immediate steps to repair and clean up damaged areas. We also need to focus onlonger- term preventative measures. At the evening session, we will be asking for funds to be appropriated from 2003-04 general fund revenues. Our current projections show that this additional money is available in the real estate taxes. SUMMARY OF INFORMATION: At a work session on August 12, 2003, staff presented to the Board of Supervisors an overview of the drainage maintenance program. We reviewed the history of the program since its inception in 1986 when the program had one person, one backhoe and no funding. Today, the program consists of one engineer, athree- person crew, one temporary person and a budget of $350,000. Over the last seventeen years, the responsibilities of the program have grown from performing minor drainage ditch repairs to maintaining County-owned storm water facilities, applying for grants, purchasing homes in FEMA flood prone areas and reconstructing major drainage systems. Since 1988, we have completed 244 projects and currently have a backlog of 47 projects dating back to 1999 with an estimated cost of $525,000. We have maximized our resources by using inmate labor, seasonal help, contractual services, renting equipment, and utilizing equipment from other departments. This year's heavy rain has increased our drainage complaints by four times and has delayed work on scheduled drainage projects. The first six months of this year our department received 400 complaints and responded to over 50 emergency situations. Immediate Needs In order to reduce the backlog of projects, handle the increased responsibilities, and continue our responsiveness to our citizens, the Department of Community Development has identified the following full-year costs. • 5 positions - $152,300 (1 foreman, 2 motor equipment operators and 2 laborers) • Equipment - $140,000 (crew truck $40,000 and rental allocation $100,000) • Drainage Projects - 157 700 Total Annual Cost $450,000 As staffing cannot be in place until October, we are recommending only 3/4 of this funding for the current fiscal year. Therefore the actual request is for $337,500 The department, through cost saving, is offering to apply our year-end balance of $90,000 toward this request reducing the allocation from other sources to $247,500. With additional resources, the Department of Community Development can reduce the backlog of projects, provide additional assistance to other department (such as Parks & Recreation, General Services, Economic Development and Fire & Rescue) and improve our responsiveness to our citizens by assigning one crew to drainage projects and the second crew to maintenance and emergency needs. This will allow the drainage engineer to focus on project scheduling, grant applications and contract services. Prevention Recommendations The recent heavy rains and the enormous amount of drainage complaints received this year have raised the concern about additional development standards. With the continued development on steep slopes, marginal soils and lots, staff offers the following recommendations: Short Term Actions: 1. Amend the Roanoke County Erosion and Sediment and Erosion Control Ordinance. We recommend that the disturbed area exemption be reduced from 2 10,000 feet. This will allow us to improve our enforcement efforts. 2. In October 2003, the State of Virginia will be making changes to the Virginia's Uniform Statewide Building Code. These proposed changes will have a substantial impact on building permit requirements such as: • Owners/builders will be required to have soil testing for all building construction located in certain soil types. Building sites located in shrink/swell soils will require an engineered foundation design. • A building adjacent to a slope greater than a 33% or 3 to 1 slope will be required to meet minimum setbacks from the head and/or toe of the slope to provide protection from drainage, erosion and potential settlement problems. Surface drainage must be diverted to a storm sewer or other approved collection point so it will not create a hazard. 3. We are recommending that site/grading plans be required for all residential permits. This will require further discussion with the development community (home builders). Long Term Actions: To amend Roanoke County's Subdivision and Development Standards to require over lot grading plans (this will require that every lot within a subdivision to be designed at the planning stage). 2. The Comprehensive Plan update will include reviewing density and slope requirements for residential development. 3. To revise stormwater management, drainage, and floodplain requirements. 4. To pursue alternate sources of revenue. One issue we may have to address when several of these recommendations are implemented is that same day turnaround for some residential building permits may be delayed. Also, to handle the additional regulations extra staff within the office and in the field will be required. FISCAL IMPACT: Staff is requesting $90,000 to be appropriated out of the Community Development Department's 2002-2003 year-end balance. The remaining $247,500 is recommended to be appropriated from additional 2003-2004 General Fund revenues. Our current projections show that the additional revenue is available in 3 the real estate taxes. ALTERNATIVES: Authorize the additional staff and resources and appropriate $90,000 out of the Department of Community Development's year-end balance and appropriate $247,500 from fiscal year 2003-2004 General Fund revenue. 2. Do nothing and maintain the current level of service. STAFF RECOMMENDATION: Staff recommends alternative 1. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Arnold Covey, Director, Community Development Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources 4 r ACTION NO. ITEM NO. ~°~ °` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to authorize additional staff and resources for the Drainage Maintenance Program SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~~ l~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: In response to citizen requests throughout the County, we are bringing this to you as a work session, and as a request for funding. This is far more Phan a wet weather problem. We need to take immediate steps to repair and clean up damaged areas. We also need to focus onlonger- term preventative measures. At the evening session, we will be asking for funds to be appropriated from 2003-04 general fund revenues. Our current projections show that this additional money is available in fhe real estate faxes. SUMMARY OF INFORMATION: At a work session on August 12, 2003, staff presented to the Board of Supervisors an overview of the drainage maintenance program. We reviewed the history of the program since its inception in 1986 when the program had one person, one backhoe and no funding. Today, the program consists of one engineer, athree- person crew, one temporary person and a budget of $350,000. Over the last seventeen years, the responsibilities of the program have grown from performing minor drainage ditch repairs to maintaining County-owned storm water facilities, applying for grants, purchasing homes in FEMA flood prone areas and reconstructing major drainage systems. Since 1988, we have completed 244 projects and currently have a backlog of 47 projects dating back to 1999 with an estimated cost of $525,000. We have maximized our resources by using inmate labor, seasonal help, contractual R services, renting equipment, and utilizing equipment from other departments. This year's heavy rain has increased our drainage complaints byfourtimes and has delayed work on scheduled drainage projects. The first six months of this year our department received 400 complaints and responded to over 50 emergency situations. Immediate Needs In order to reduce the backlog of projects, handle the increased responsibilities, and continue our responsiveness to our citizens, the Department of Community Development has identified the following full-year costs. • 5 positions - $152,300 (1 foreman, 2 motor equipment operators and 2 laborers) • Equipment - $140,000 (crew truck $40,000 and rental allocation $100,000) • Drainage Projects - 157 700 Total Annual Cost $450,000 As staffing cannot be in place until October, we are recommending only 3/4 of this funding for the current fiscal year. Therefore the actual request is for $337,500 The department, through cost saving, is offering to apply our year-end balance of $90,000 toward this request reducing the allocation from other sources to $247,500. With additional resources, the Department of Community Development can reduce the backlog of projects, provide additional assistance to other department (such as Parks & Recreation, General Services, Economic Development and Fire & Rescue) and improve our responsiveness to our citizens by assigning one crew to drainage projects and the second crew to maintenance and emergency needs. This will allow the drainage engineer to focus on project scheduling, grant applications and contract services. Prevention Recommendations The recent heavy rains and the enormous amount of drainage complaints received this year have raised the concern about additional development standards. With the continued development on steep slopes, marginal soils and lots, staff offers the following recommendations: Short Term Actions: 1. Amend the Roanoke County Erosion and Sediment and Erosion Control Ordinance. We recommend that the disturbed area exemption be reduced from Y R 10,000 feet. This will allow us to improve our enforcement efforts. 2. In October 2003, the State of Virginia will be making changes to the Virginia's Uniform Statewide Building Code. These proposed changes will have a substantial impact on building permit requirements such as: Owners/builders will be required to have soil testing for all building construction located in certain soil types. Building sites located in shrink/swell soils will require an engineered foundation design. A building adjacent to a slope greater than a 33% or 3 to 1 slope will be required to meet minimum setbacks from the head and/or toe of the slope to provide protection from drainage, erosion and potential settlement problems. • Surface drainage must be diverted to a storm sewer or other approved collection point so it will not create a hazard. 3. We are recommending that site/grading plans be required for all residential permits. This will require further discussion with the development community (home builders). Long Term Actions: 1. To amend Roanoke County's Subdivision and Development Standards to require over lot grading plans (this will require that every lot within a subdivision to be designed at the planning stage). 2. The Comprehensive Plan update will include reviewing density and slope requirements for residential development. 3. To revise stormwater management, drainage, and floodplain requirements. 4. To pursue alternate sources of revenue. One issue we may have to address when several of these recommendations are implemented is that same day turnaround for some residential building permits may be delayed. Also, to handle the additional regulations extra staff within the office and in the field will be required. FISCAL IMPACT: Staff is requesting $90,000 to be appropriated out of the Community Development Department's 2002-2003 year-end balance. The remaining $247,500 is recommended to be appropriated from additional 2003-2004 General Fund revenues. Our current projections show that the additional revenue is available in the real estate taxes. ALTERNATIVES: Authorize the additional staff and resources and appropriate $90,000 out of the Department of Community Development's year-end balance and appropriate $247,500 from fiscal year 2003-2004 General Fund revenue. 2. Do nothing and maintain the current level of service. STAFF RECOMMENDATION: Staff recommends alternative 1. ACTION NO. A-082603-5 ITEM NO. R-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to approve new Social Services positions and to appropriate monies to cover the related expenses SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During a work session on August 26, 2003, staff updated the Board of Supervisors on the work load of the Department of Social Services and the need for additional staff. At this time we are requesting three new Eligibility Workers, three Social Workers, and a Trainer/Case Reader position. The total cost for these seven positions is $248,484 annually. During FY 2002-03, there were $298,000 in Social Services administrative monies and reimbursements collected from State/Federal sources that were not budgeted in the revenues. Staff suggests approving the positions and appropriating the funds to cover the expenses by recognizing that amount of additional revenue. The administrative cost and programs for reimbursement from last fiscal year are on-going amounts. Additionally, the new expenditures will allow the use of more program assistance dollars from the grants and will generate some additional reimbursement. Any local cost will be shared by the City of Salem at an average of 30% of the local cost. ~, FISCAL IMPACT: The approval of this funding request will require the recognition of $248,484 revenues for the Department of Social Services and the like appropriation to cover the expenses. There are no new local monies required. STAFF RECOMMENDATION: Staff recommends authorization of the seven requested positions and appropriation of the $248,484 to recognize the additional revenue and cover the related expenses for these positions. VOTE: Supervisor McNamara motion to approve staff recommendation Motion Approved Yes No Abs Mr. Flora ® ^ ^ Mr. Church ® ^ ^ Mr. Minnix ® ^ ^ Mr. Altizer ® ^ ^ Mr. McNamara ® ^ ^ cc: File Dr. Betty McCrary, Director, Social Services Rebecca Owens, Director, Finance Joe Sgroi, Director, Human Resources 2 ACTION NO. ~~~, --~ ITEM NO. y`' ° ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 26, 2003 AGENDA ITEM: Request to approve new Social Services positions and to appropriate monies to cover the related expenses SUBMITTED BY: Dr. Betty McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During a work session on August 26, 2003, staff updated the Board of Supervisors on the work load of the Department of Social Services and the need for additional staff. At this time we are requesting three new Eligibility Workers, three Social Workers, and a Trainer/Case Reader position. The total cost for these seven positions is $248,484 annually. During FY 2002-03, there were $298,000 in Social Services administrative monies and reimbursements collected from State/Federal sources that were not budgeted in the revenues. Staff suggests approving the positions and appropriating the funds to coverthe expenses by recognizing that amount of additional revenue. The administrative cost and programs for reimbursement from last fiscal year are on-going amounts. Additionally, the new expenditures will allow the use of more program assistance dollars from the grants and will generate some additional reimbursement. Any local cost will be shared by the City of Salem at an average of 30% of the local cost. -~ FISCAL IMPACT: The approval of this funding request will require the recognition of $248,484 revenues for the Department of Social Services and the like appropriation to cover the expenses. There are no new local monies required. STAFF RECOMMENDATION: Staff recommends authorization of the seven requested positions and appropriation of the $248,484 to recognize the additional revenue and cover the related expenses for these positions. °.~ ~_~ PETITIONER: Christopher Hanes -Drive Thru Coffee Shop CASE NUMBER: 16-7/2003 Planning Commission Hearing Date: July 1, 2003 Board of Supervisors Hearing Date: August 26, 2003 (Withdrawn) A. REQUEST The petition of Christopher H. Hanes to obtain a Special Use Permit to construct a drive-in restaurant on approximately .75 acres, zoned C-2 General Commercial District located near the intersection of Brambleton Avenue and View Avenue, Cave Spring Magisterial District. B. CITIZEN COMMENTS Several citizens expressed concern about the traffic entering Brambleton Avenue and the safety issues concerning the merge lane as you enter the City of Roanoke. C. SUMMARY OF COMMISSION DISCUSSION Ms. Janet Scheid presented the staff report. She clarified that the Special Use Permit is for adrive-thru restaurant and is not limited to a coffee shop unless a condition is attached to the Special Use Permit. The petitioner said he was willing to limit it to a coffee shop. D. CONDITIONS 1. Parking shall be limited to four (4) spaces. 2. The use is limited to a drive-thru coffee shop serving non-alcoholic beverages and pastries. 3. The access shall be no closer than eighty (80) feet to the property boundary closest to the City of Roanoke. E. COMMISSION ACTION(S) Mr. Witt made a motion to approve the special use permit. Motion carried 4-0. F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission S- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 26, 2003 ORDINANCE 082603-6 TO CHANGE THE ZONING CLASSIFICATION OF A 1.31-ACRE TRACT OF REAL ESTATE (TAX MAP NO. 98.04-1-5) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-1 TO THE ZONING CLASSIFICATION OF AV AND GRANTING A SPECIAL USE PERMIT WITH CONDITIONS ON 7.37 ACRES OF REAL ESTATE (TAX MAP NOS. 98.04-1-3, 4, 5) LOCATED AT 5788 KATHRYN DRIVE, UPON THE APPLICATION OF GROUND UP, INC. WHEREAS, the first reading of this ordinance was held on July 22, 2003, and the second reading and public hearing were held August 26, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 5, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.31 acres, as described herein, and located at 5788 Kathryn Drive (Tax Map Number 98.04-1-5) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AG-1, Agricultural Low Density District, to the zoning classification of AV, Village Center District. 2. That this action is taken upon the application of Ground Up, Inc. 3. That said real estate is more fully described as follows: 1 Tax Map No. 98.04-1-5 containing 1.31 acres 4. That the Board finds that the granting of a special use permit to Ground Up, Inc. to operate a construction yard and landscape contractor located at 5788 Kathryn Drive (Tax Map No. 98.04-1-3, 4, 5) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The Special Use Permit shall be fora landscape contractor business only. (2) The existing vegetation along the perimeter of the property is to be retained for screening. (3) Should a freestanding sign be proposed, it shall be of a monument type. The sign shall have a maximum area of thirty (30) square feet. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None 2 A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 r r~ S-~ / Zoning: AG 1 - Zoning: AG 1 Zoning: AG 1 -7. ' 4. S.';. 1.42 Ac. 5877 3:00 Ac.(D) 1,31 Ac.(D) C 1 A9 Ac 2.56_Aa C . 1. Z : AY Win Zoning: .AG1° 9. g Zoning:; AV 1.as Ac. 2 sass 3.03 Ac. 2.13 Ac. D 2.53 AC. ~C~ X788 Kathryn ar) ~ - eciol .4gisementJ 1.00 Ac. _ 5785 ~ 3.1 Zoning: G 1 5787 ~~ ~ 2. L9 Ac. ~ d g' ~ • Zoning: A V _ 5 ~ 3.06 Ac. D . ~ ~ 1'~' ~~ 5837 C 5.16 Ac. ~,O -~ 5769 ~ ° 10. A 5751 c. 1.71 ~1~ 11. 5743 16 . ~~' 12. - d.e 1 14 5.37 Ac. ~11~s . 3 _ 5617 5625 4. 2.27 Ac. 5931 Rt. 668 5702 g,d 22 528. 27. 565a 5678 1.25 Ac.(D) ~9. ~,., ROANOKE COUNTY ~ Applicants name: Ground Up Inc. ' DEPARTMENT OF Rezoning: Proposed Special Use COMMUNITY DEVELOPMENT Tax MaP No. 98.04-1-3, 4, 5 ,~ ~~' c~ PETITIONER: Ground Up Inc. CASE NUMBER: 17-8/2003 Planning Commission Hearing Date: August 5, 2003 Board of Supervisors Hearing Date: August 26, 2003 A. REQUEST The petition of Ground Up Inc. to rezone 1.31 acres from AG-1, Agricultural Low Density District to AV, Village Center District and to obtain a Special Use Permit on 7.37 acres to operate a construction yard, landscape contractor located on 5788 Kathryn Drive, Cave Spring Magisterial District. B. CITIZEN COMMENTS There were no citizen comments. C. SUMMARY OF COMMISSION DISCUSSION Ms. Tammi Wood presented the staff report. Ms. Hooker asked if the property was located in the Clearbrook Overlay District. Staff confirmed that it was not. Mr. Thomason asked if the inoperable vehicles on the property were being worked on at the business. The applicant stated that the vehicles would not be worked on at the site and would be removed promptly. The applicant stated that there were no plans to place a sign on the property. D. CONDITIONS 1. The special use permit shall be for a landscape contractor business only. 2. The existing vegetation along the perimeter of the property is to be retained for screening. 3. Should a freestanding sign be proposed, it shall be of a monument type. The sign shall have a maximum area of thirty (30) square feet. E. COMMISSION ACTION(S) Ms. Hooker made a motion to make a favorable recommendation for the special use permit request with conditions. Motion carried 3-0. Ms. Hooker made a motion to make a favorable recommendation for the rezoning request. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission ,' STAFF REPORT Petitioner: Ground Up Landscaping -Timothy T. Phelps equest; To Rezone 1.31 acres from AG-1, Agricultural Low Density District to AV, Agricultural Village Center District and to obtain a Special Use Permit on 7.37 acres to operate a construction yard (landscape contractor) Location: 5788 Kathryn Drive Magisterial District: Cave Spring Suggested 1. The special use permit shall be for a landscape contractor business only. Conditions: 2. The existing vegetation along the perimeter of the property is to be retained for screening. 3. Should a freestanding sign be proposed, it shall be of a monument type. The sign shall have a maximum area of thirty (30) square feet. EXECUTIVE SUMMARY: This is a request to rezone 1.31 acres from AG-1, Agricultural Low Density District to AV, Agricultural Village Center District and to obtain a Special Use Permit on 7.37 acres to operate a construction yard as a landscape contractor business. The rezoning request involves one (1) parcel, consisting of 1.31 acres. The special use permit request involves three (3) parcels consisting of 7.37 acres. The proposed rezoning and special use permit conforms with the policies and guidelines of the Rural Village future land use designation. As long as the business continues operating as a landscaping contractor business, no negative impacts are anticipated. If the Planning Commission wishes to place a condition on the special use permit, the above- mentioned condition is suggested. 1. APPLICABLE REGULATIONS Landscape contractors are defined as construction yards in the zoning ordinance. A construction yard is permitted in an AV zoning district with a special use permit. Per Section 30-86-2. Construction Yards, of the Zoning Ordinance: 1. The maintenance and repair of all vehicles and equipment shall be conducted within an enclosed building. 2. In considering a special use permit request for a construction yard, in addition to the above standards and the general standards contained in Section 3-19 of this ordinance, the board may consider and set standards for the following: a. The provisions for screening of any vehicles, equipment, materials and storage yard, and screening and buffering, in accordance with Section 30-91, of the entire construction yard. b. The maximum height of any structure and any additional setback requirements necessary to compensate for any increased height. c. Specific measures to control dust on the site. 1 d, Specific levels of noise permitted on the site, as measured at adjacent property lines. e. Limit the hours of operation. 3. A commercial entrance permit may be required. 4. Allowable sign area in the AV district is one (1) square foot per linear foot of frontage, four hundred (400) square feet maximum area for business signs, one hundred (100) feet minimum for freestanding signs, fifteen (15) feet maximum height for freestanding signs, and a maximum of four (4) business signs per business. 2. ANALYSIS OF EXISTING CONDITIONS Background -The applicant obtained a business license in 1987 to run a landscaping business as a home occupation on this property. Due to the success of the business, the Ground Up Landscaping business has outgrown the standards of a home occupation and has become a zoning issue. Mr. Phelps began the business as a small home occupation with only one employee but currently the business has grown to five (5) employees, seven (7) vehicles, and two (2) out buildings. TopographyNegetation -The property to be rezoned is thickly wooded with mature growth and scrub vegetation with exception of the area immediately surrounding the two out buildings. The westinorthwest area of the property is wooded by ten-year growth of Norway spruce trees. The remaining area of the site is wooded with twenty-year mature growth. All of which buffer the business from the adjoining neighbors. Surrounding Neighborhood -The surrounding neighborhood parcels are zoned AG-1, AgriculturallRural Low Density District and AV, AgriculturaUVillage Center District. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The site is a total of 7.37 acres with a two story brick and frame house and two metal framed out buildings on the site. Regarding the five standards of the zoning ordinance to consider, staff offers the following analysis. The existing vegetation on the property provides sufficient screening and buffering as required. There are no additional structures planned by the owner at this time. The Planning Commission may with to discuss with the applicant building height. The current height limit isforty-five (45) feet in the AV district. There will be no additional dust or noise generated on the site. The hours of operation will be generally limited to daylight hours due to the nature of the business. AccesslTraffic Circulation -Kathryn Drive, a private road, is located off of Yellow Mountain Road and services Mr. Phelps' site as well as several other adjoining properties. The property also has frontage on Route 220, Franklin Rd. Since the petitioner is not expanding his business beyond what exists currently, no increase in traffic is anticipated. There is an average of 35 VT/D. A commercial entrance permit may be required. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Rural Village in the 1998 Community Plan. Rural Village encourages agricu{tural production and services including crop production and landscape and horticultural services. The proposed rezoning and special use permit conforms with the policies and guidelines of the Rural Village future land use designation. 2 5. STAFF CONCLUSIONS ~-" c~ During future amendments to the zoning ordinance, planning staff and the Planning Commission should consider a new definition for Landscape Contractor, as well as amendments to certain agricultural zoning districts to allow the use by special use permit. The business type is listed in the North American Industrial Classification System as a service business, rather than general contractor, The business has been consistently interpreted in the Roanoke County Zoning Ordinance as Contractor Yard, but clearly does not have the potential impact of a large contractor storage yard. The business has characteristics of agricultural industries, but on a much smaller scale than many farm operations that are currently allowed on the petitioner's property. The subject property is suitable for use as a contractor yard. A landscape contractor business is an appropriate agricultural industry for agricultural zoning and fits well on this property. Planning staff supports this request for the rezoning of 1.31 acres from AG-1 to AV and to obtain a Special Use Permit on 7.37 acres to operate a construction yard as a landscape contractor business with the following suggested conditions: 1. The special use permit shall be for a landscape contractor business only, 2. The existing vegetation along the perimeter of the property is to be retained for screening. 3. Should a freestanding sign be proposed, it shall be of a monument type. The sign shall have a maximum area of thirty (30) square feet, _-!;ASE NUMBER: 17.812003 PREPARED BY: Tammi Wood HEARING DATES: PC: 815103 BOS:8126103 f l , County of Roanoke Community Development Planning & honing 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 2401$-0798 For Staff Use Only Dace received: Received by; Application fee: PC/BZA date: ~) L3 ~ 'S Placards iss ed; BOS date: ~~ ~ (540) 772-2068 FAX (540) 77b-7155 Case Number 7~ "-' ~ ~~~'~ 1 API?LI~~4z'~Z'S type of application filed (check all that apply) Administrativ A e~j ,,,,,,„~'~ , nec/~ial Use" Variance Waiver ~,,,~,~ ~P~ Applicants name/address w/zip ~~o~~~ ~~ ~ ~C • Owner's name/address w/zip Property Location Tax Map No.: ~' ~° `f ~ ! " g 8'~ ~q.._- 3 "'-e of parcel(s): Acres: ~'• 3~ Phone: ~'~' Work: cell #~ '~~~ ~~ Fax No.: `I~`/' ~ ~ ~ ~' Phone #: Work: Fax No. #: Magisterial District: ~ ~'"~ Community Planning area: ~ ~ ~ Existing Zoning: Existing Land Use: ~ L~~/'C~--~ ~'"~"~c ~''~ RL~`Z"©t~~`!~rG' S~'~'CL4~ I75L' PE _ `t; i1V1~ ;W`41`i~E~R r1 P °; It ~:V'T9 (I2`/S/Y~' Proposed Zo~un.g. ~ ~ \~ ~ ~°"~'~' ~'~+ ~5~ Proposed Land Use: ; eo~s`t'RUGTt~N yA12D ~ ~-t~~{ ~ :t e ~ '~-`~'`''` D s e parcel meet the minimum lot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS R.EQUIItEID FIRST. oes the parcel meet the minimum criteria for the requested Use Type? Yes No IE' NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No ~d~~l'a N(.`F..~`~'A#1,~„R ~'~I~rf4IDcYII~'~~~~'lf~~: ~~YP~~L -tt'~LIG`4s~~S „~T~A YGr; ~~ j Y~ ,~._ . ~.. ~~,~~~t n b- Variance/Waiver of Section(s) Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): Appeal of Interpretation of Zoning Nlap to _ ~Is the application complete? Please check if. enclosed. APPLICATION WILT, NOT BE ACCEPTED IF AMY OF T~SE ITEMS ARE 1VIISSING OR INCOMPL . , R/SIW V/AA R/S~'W V/AA R/S/W IAA g I(2" x I1" concept plan Application fee ~' Consultation Proffers, if a hcable Application Metes and bounds description pP Water and sewer application Adjoining property owners Justification - hereby certify that I am either the o~ner of the property or the owner's agent or contract purchaser and am acting with the knowledge and ~nsent of the ownec. wner's Signature 2 of the Roanoke County Zoning Ordinance in order to: of the Roanoke County Zoning Ordinance J;[1S~'~`i~`_4~t~tY FGR l.~ZGIG,. SP~CI:~~ ~TSE P~~1~~1~ Gl~ ~'4.-~1T~Li~ ~~~,S~S~' ~~> ~:. ~~ ~ IMOTHY I• QHFLPS J^o~ Ar~licant \ 'T~ 'Tanning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for tt. range in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Grdinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~ ~~~ ~~ ~ ~ ~~-~ eG~~~ uj~~ ~' . ~ ~ d~'y~ ,~~:~-rte ~-~ ~--~~~- r v ~ `f , Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. ~ ~ ~ ~' o ~v' ~+'~~~'~ S~~w~J 1N ~~ ~,9rJ ~ ~v~~-~.. ~r ~t t5 A4~.s ~ ~t ~ J 5 ~ JJ ~~ ~~ ~~~~ ~~- ©~T~ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including w~aJte_r/sewer, roads, schools,~,p¢a_rks/recreation and fire and rescue. /~ /~'~-G.i 1~~ ~'l0 i^-t o ~ Ut/' 1 r`~-_ U rJ ,~ Sao ~ c,~~~, ~".. -~ S ~ /4~~~C/ t .T "~"~ ~~ ~%,~e.;,, C~~- ~ `' ~ Imo"( / ~' f 3 ROANOKE COUNTY Applicants name: Ground Up Inc. 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WHEREAS, the first reading of this ordinance was held on July 22, 2003, and the second reading and public hearing were held August 26, 2003; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 5, 2003; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.31 acres, as described herein, and located at 5788 Kathryn Drive (Tax Map Number 98.04-1-5) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AG-1, Agricultural Low Density District, to the zoning classification of AV, Village Center District. 2. That this action is taken upon the application of Ground Up, Inc. 3. That said real estate is more fully described as follows: 1 S-~ Tax Map No. 98.04-1-5 containing 1.31 acres 4. That the Board finds that the granting of a special use permit to Ground Up, Inc. to operate a construction yard and landscape contractor located at 5788 Kathryn Drive (Tax Map No. 98.04-1-3, 4, 5) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The Special Use Permit shall be fora landscape contractor business only. (2) The existing vegetation along the perimeter of the property is to be retained for screening. (3) Should a freestanding sign be proposed, it shall be of a monument type. The sign shall have a maximum area of thirty (30) square feet. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 R. S l xAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 ORDINANCE 082603-7 GRANTING A SPECIAL USE PERMIT TO M. L. LEONARD, INC. TO OPERATE A CAR WASH LOCATED IN THE 1600 BLOCK OF WASHINGTON AVENUE (TAX MAP NOS. 61.14-1-44 and 44.2), VINTON MAGISTERIAL DISTRICT WHEREAS, M. L. Leonard, Inc., has filed a petition for a special use permit to operate a car wash to be located in the 1600 Block of Washington Avenue (Tax Map No. 61.14-1-44 and 44.2) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 5, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 22, 2003; the second reading and public hearing on this matter was held on August 26, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to M. L. Leonard, Inc. to operate a car wash to be located in the 1600 Block of Washington Avenue (Tax Map Nos. 61.14-1-44 and 44.2) in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The development of this site will include C-2 to R-1 screening and buffer requirement between the developed site and the Greenway Trail. Any significant trees 1 within this buffer yard, identified by Planning Staff during plan review, shall be preserved. If necessary, the owner shall provide for a maximum of two feet of greenway trail easement, at no charge to the County, within the boundaries of the buffer, for the preservation of the greenway. (2) The site shall be developed in a manner to absorb or to deflect any site-generated noise away from the adjoining public park and Greenway. (3) The on-premises signage for the site shall be limited to .5 square feet per foot of Washington Avenue road frontage. Any freestanding sign on the site shall be a monument type sign. (4) The exterior wall building materials of the car wash facility shall be limited to brick, split-faced block, drivit, wood, vinyl or combination of these materials. (5) No access to the site shall be allowed from Goode Park Drive, State Route 961 (Leisure Lane). (6) Should any utility or construction activity related to the development of the car wash sites cross or affect the Wolf Creek Greenway, the trail shall be returned to the pre-construction condition. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Altizer to adopt the ordinance with conditions and amend Condition #1 as follows: If necessary, the owner shall provide for a maximum of two feet of 2 greenway trail easement, at no charge to the County, within the boundaries of the buffer, for the preservation of the greenway. The motion carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~~~~~ ~ ~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 \-~ 7. 8. fi. 4. 4E. 9Q, 43. 28. 28. 2,7. 28. .28.1 i-\- ~ i ~' 44.1 / ~ Pm~inp:R! ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 48. Applicants name: M.L. Leonard Inc. Rezoning: Proposed Special Use (C2) Tax Map No. 6 >.14- ~-44, 44.2 .S- 3 PETITIONER: M. L. Leonard - Carwash CASE NUMBER: 18-8/2003 Planning Commission Hearing Date: August 5, 2003 Board of Supervisors Hearing Date: August 26, 2003 A. REQUEST The petition of M. L. Leonard Inc. to obtain a Special Use Permit to operate a car wash located in the 1600 Block of Washington Avenue, Vinton Magisterial District. B. CITIZEN COMMENTS No citizens spoke. C. SUMMARY OF COMMISSION DISCUSSION Mr. John Murphy presented the staff report. Mr. Azar asked about the status of the existing off-premise sign. The contract purchaser advised that the sign would be removed as indicated in the sales contract. Mrs. Hooker asked staff if there were any concerns about the hours of operation and any reports of vandalism at other 24 hour car washes. Staff was not aware of any concerns. Mr. Thomason asked the applicant about repairing the Wolf Creek Greenway if construction altered the current condition. The applicant said it would be returned to preconstruction state. D. CONDITIONS 1. The development of this site shall include C-2 to R-1 screening and buffer requirement between the developed site and the Greenway Trail. Any significant trees within this buffer yard, identified by Planning Staff during plan review, shall be preserved. If necessary, the owner shall provide for any Greenway Trail easements for the preservation of the existing Greenway. 2. The site shall be developed in a manner to absorb or to deflect any site-generated noise away from the adjoining public park and Greenway. 3. The on-premise signage for the site shall be limited to .5 square feet per foot of Washington Avenue road frontage. Any freestanding sign on the site shall be a monument type sign. 4. The exterior wall building materials of the car wash facility shall be limited to brick, split-faced block, drivit, wood, vinyl or combination of these materials. 5. No access to the site shall be allowed from Goode Park Drive, State Route 961 (Leisure Lane). 6. Should any utility or construction activity related to the development of the car wash site cross or effect the Wolf Creek Greenway, the trail shall be returned to the pre-construction condition. E. COMMISSION ACTION(S) Mr. Azar made a motion to make a favorable recommendation for the special use permit request. Motion carried 3-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: M. L. Leonard, Inc. S- 3 ~,equest: Petition for a Special Use Permit to construct and operate a car wash on two adjoining, vacant parcels of C-2 zoned property. Location: 1500 Block of Washington Avenue Magisterial District: Vinton ProfferedlSuggested 1. The development of this site shall include C-2 to R-1 screening and buffer Conditions: requirement between the developed site and the Greenway Trail. Any significant trees within this buffer yard, identified by Planning Stafif during plan review, shall be preserved. If necessary, the owner shall provide for any Greenway Trail easements for the preservation of the existing Greenway. 2. The site shall be developed in a manner to absorb or to deflect any site- generated noise away from the adjoining public park and Greenway. 3. The on-premise signage for the site shall be limited to .5 square feet per foot of Washington Avenue road frontage. Any freestanding sign on the site shall be a monument type sign. 4. The exterior wall building materials of the car wash facility shall be limited to brick, split-faced block, drivit, wood, vinyl or combination of these materials. 5. No access to the site shall be allowed from Goode Park Drive, State Route 961 (Leisure Lane). 6. Should any utility or construction activity related to the development of the car wash site cross or effect the Wolf Creek Greenway, the trail shall be returned to the pre-construction condition. EXECUTIVE SUMMARY: This is a request for a Special Use Permit for the construction and operation of a car wash on two (2) adjacent parcels of vacant C-2 zoned property on Washington Avenue near the intersection of Feather Road. The property is designated as Core in the 1998 Roanoke County Community Plan. The request is consistent with the Core designation, with the inclusion of the staff recommended conditions on the Special Use Permit.. 1. APPLICABLE REGULATIONS A car wash is permitted in the C-2, General Commercial District, with a Special Use Permit. Site plan review shall be required. Documentation of water recycling systems will be required at this time. A VDOT commercial entrance permit shall be required. The following Use and Design Standard from Section 30-85-11, of the Roanoke County Zoning Ordinance is required: 1. All new car wash facilities, whether conveyor operated orself-service, shall be equipped with a water recycling system for seventy-five (75) percent of the water used. Automated car wash facilities require five (5) stacking spaces per bay. Self-serve car wash facilities require four (4) stacking spaces per bay or stall. In the C-2 zoning district 1.5 square feet of signage is permitted per foot of road frontage. ~-~ 2. ANALYSIS OF EXISTING CONDITIONS Background -The applicant is the agent for the potential purchaser of the subject parcels. The purchase contract is contingent on zoning approval. The applicant has experience in the convenience store business as well as operating a car wash in Bedford. The applicant intends to construct and operate a combination automated car wash and also have some bays for self-serve washes. Topography/Vegetation -The site is heavily wooded with low vegetation and mature hardwood trees. Generally there is a slope from the east to west with the lower area at or adjacent to the Greenway Trail at Goode Park. SurroundincLNeighborhood -The corridor along both sides of Washington Avenue is zoned C-2, General Commercial. There is a skating center immediately adjoining to the east with an access driveway aligned with the signalized intersection at Feather Road and Washington Avenue. There is a combination convenience store, and fast food restaurants, garden shop and gas pumps directly across the street. Directly to the north, or to the rear of the subject site, is a Goode Park, owned by Roanoke County, that is zoned R-1. The entrance road into the park is Leisure Lane or Goode Park Drive, State Route 961. There is a state maintenance sign at the end of the paved portion of this road. West of Leisure Lane (Goode Park Drive) is Wolf Creek and the beginning of the Town of Vinton Corporate Limits. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The concept plan shows a single access from Washington Avenue. One side of the facility will be self-serve bays and the other will be automated bays. The applicant would like the flexibility to adjust the actual bay type from one side to the other. No building elevations were provided with the application. The applicant did indicate that the building would be constructed of one or more of the following materials: brick, wood, split-face block, drivit or vinyl siding. The subject parcels are adjacent to the Wolf Creek Greenway. It would be essential that the development of this site does not negatively impact the established Greenway. The information supplied by the applicant shows that the seller of the property is responsible for removing the off-premise sign prior to closing on the properly. With the total road frontage on the subject site approximately 500 square feet of on-premise signage would be allowed with this development. Access/Traffic Circulation -A single access is proposed from Washington Avenue (State Route 24). UDOT will address turning lanes and access issues with specific detail during plan review. Fire & Rescue/Utilities -Fire and rescue services will continue as presently served. The public water and sewer would be provided by the Town of Vinton. Water is on the opposite side of Washington Avenue and sewer would be served on the opposite side of Wolf Creek, across Leisure Lane. Should utility service be extended under the Greenway, the trail shall be reconstructed to a comparable appearance as the pre- 2 construction state. S-3 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The subject property is designated as Core in the 1998 Community Plan. This future land use designation encourages high intensity urban development. The proposed use is consistent with the Core designation. The subject property is a gateway from the Town of Vinton to Roanoke County. 5. STAFF CONCLUSIONS The proposed car wash use is compatible with the Core designation in the 1998 Roanoke County Community Plan. The proposed car wash is a highway oriented commercial use located on an Urban Principal Arterial road as identified by VDOT, and would draw from this traffic and generate additional off- peaktraffic. The site has more than adequate room for vehicle stacking spaces. The request is consistent with the Community Plan as long as conditions are in place preserving and protecting the Greenway, imposing methods to absorb or deflect any site-generated noise away from the public park property and limiting the amount of on-site signage. Staff has provided several recommended conditions to allow the proposed use and still provide an aesthetically pleasing gateway from the Town of Vinton into Roanoke County. CASE NUMBER: #18.812003 "REPARED BY: J. Murphy `;BARING DATES: PC: August 5, 2003 BOS: August 26, 2003 County of Roanoke For Staff Use Only Community Development Date received: Received by: Planning & Zoning ~ j2~3 J Application fee: PC/$~date: 5204 Bernard Drive ~ ©,©~ g S P 0 Box 29800 Placards issued: BOS date: Roanoke, VA 24018-0798 a o3 a (540) 772-2068 FAX (540) 776-7155 Case Number ~ _ g .....,. ,.. _...w.: ".. r, ~: "u 46`eµ ~ 1 ': -~ i ~ k~. 4~"~~iR~"-v i?• i ~ fKl Irei'i }'~i~1E .~ `1 1 t'y1 ~3 :J,~'~~ ~ T/'T% F. ~1`113C):~ jii'u~ jl ~"~,.- it -.. 4~?FF liY ?, `/. ~ I t I:: ~ t ? 44 ~ ~ ~'~yt Ir a Sli`x~,~Y~a~' '~ r~ +~ ~ ~ ~ 2 't ~ ?~` ~j~'ll S M ~U~~1] ?fl 't~ 5, ~J~Jt~ 'I 1~ ~ t ~ tl i ~ ~ ~~4 t / 4s 55 f1~1 } T ~e? { y',G ~J9F '~~~~ reR' ,~~'{3~ x~ 1• f , : tM1~F~h l Sid. '~ ~~ S T,.,, :l d ' ~i'~1 :.Q~ _, l yLd Ui +k ~ ~ fJ ~ ~[ M ~' &F ~ lv S} `~ 1 ~, `~~ ~"~l ~ - A ~ ~ y ~ , ~r . . , „ - .. -- . j :. , ! S ~ , : ~~t dhN u 1' 5 ? '~, i Check type of application filed (check all that apply) Rezoning pecial Use Variance Waiver Administrative Appeal Applicants name/address w/zip .L. j~p1JAnCQ `LfJC Phone: ~J~-~~1' ~~~j ~ ` l 1 ~ C93a. ~ ~C~ i~U`!~ 19~~ Work: ci11~ `.q `~iC~oy~.~ a40~~ Cell #' ~a - ~`3'I- 1 't~ 1u~ - y . ] ' ~?-k2 I...~~N~ t~C:,~ Fax No.: ~j40' Q~,`1--1~~ y ~'Q ~ ~ ~ ~ ~~ Phone #: Owner's name/address w/zip ~~ ~ ~~~~ O Work: ~~O° ~t:N~N, l~ l~ Fax No. #: `~-'.~ Property Loc~on~~r J A~~ Magisterial District: ~ O[~~ ~~ }~ ~ ~e. ~t~~ Community Planning area: C . , Tax Map No.: ~i ,14-fl1 ~ 1 ` +k C.it ~ L} Existing Zoning: `~ Land s Exi Size of parcel(s) Acres.11.(- sting U e a q~,~ ~~~~,e~q 'g ,~ ~' W2sY~~Y t~T . r . ~ l i ~3T11~ . ~ ~ ~ M cx~' .,. ?_ ~ `~. a~m~s+~4F ~tF3 M fit) 'kk ~ ~~x~}~ a>i~ e d JW sEef~. t ! s ' ~tl~~Q? R~ ~ {~ S }~' ~ ' ~~~~~~~ ~ ~ ~` 8 ~ ~~ ` '~i: _ ~ ~ k. 1 .>, f . rt ., ~-~2c~1n. R ` n ~i..~,n tt 'S:' ' gy'm !#t . d? w ~ iY.i,. 'nv, 1 4fi' { t~ i ' i,`"r1~ $SW SiS'~7 '. _ Proposed Zoning: ~~ Proposed Land Use: C~ Does the pazcel meet the minimum lot area, width, anal frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIItED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? -Yes No IF NO, A VARIANCE IS REQUIRED FIRST e conditions being proffered with this request? Yes No est, ar oning req u If re z yy ~~ 1 .. ,~ 4' I 9f J ~ ~a y $?.Y~~~FW ~it?~'.~R ~FU'PIi ~1 'i ~j 1 ;.. ~t ..4 '.. _ „~r WI ~i$ r l~; F '6{ ~,' ~r ~ ,e,L~...~ F Ye1e G: :,~*p{vft, ~ ~ +~{I~t~iWtir~P:tv~"YiJ{Ht.. .~ 1W.,~ { Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF TH ITEMS ARE MISSING OR INCOMPLETE. R/S/W YlAA R/S/W V/AA Consultation 8 1/2" x 11" concept plan Application ~ Metes and bounds description Justification Water and sewer ap licatio I hereby certify that I am either the owner o op~,rty r e r' ent r~ consent of the owner. a I I sSE R/S/W V/AA Application fee Proffers, if applicable Adjoining property owners sac purchaser and am acting with the knowledge and Owner's Signature 2 M.L. LEONARD, inc. (540j 977-0321 P.O. Box 688 Fax (540) 977-1387 Blue Ridge, VA 24064 1-800-PUMP 055 MFMf FI PEI Justification for special use permit for parce161.1404-44 and 61-14-04-44.2 This request conforms to the Roanoke County Ordinance. The building will be a single story building with five (5) bays and a raised metal roof. The site is located in a "core" development area for the Vinton Washington Avenue area. This request is classified as a "core" development and complies with the Roanoke County Community plan. This site will not have a negative impact on the surrounding properties or neighborhood. All landscaping, lighting and buffer zones will comply with Roanoke County ordinances. The traffic count will be between 100 and 150 cars per day. The site will be maintained by anon site attendant daily, as well as continuous monitoring via video cameras. The following conditions are to be proffered as part of the Special Use Permit for parcel 61.14.01-44 and 61.14.04-44.2: The property will be subject to the following conditions: 1. All building constructed on site will be one story in height. Construction materials for the buildings within the development shall consist of one or combination of the following: brick, wood, split face masonry, dry-vit, wood siding or vinyl siding. 2. All transformers and above ground utilities will be screened. 3. All dumpsters will be screened. 4. All lighting will be installed as not to cast glare to adjacent properties and will meet Roanoke County Ordinance of 1 / 2 foot candles at property line. Mr. Nichols is the current owner of Blue Ridge Minute Market located in Blue Ridge in Botetourt County. Mr. Nichols has over 30 years experience in the convenience store industry. He also is the owner of a carwash located in Bedford. He is very familiar with the operation and monitoring needs required for this development. r Washington ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: M.L. Leonard Inc. Rezoning: Proposed Special Use (C2) Tax Map No. 6 >.14-1-44, 44.2 ~~ D N ._-~ z ~ ~ a O a 0 z ~ -a a G A f'~ m N N ~ ~ A m ~ I ys y~ bc,9 ~ ~yd~~' ~~ .6~ LEISURE LANE _ E E ~E~ E ~ E ~~~- E ' E ~~ v° E c a~ ® E r ri E o ry E z _ _ -~ ~I ~~ ~ . -~ \ ~ E ~ o ~ -' ~ ~ E £ ~ ~- ~ E E z T I ®E E' E/ ~ i I E~. F E ~ I y I E E ~ E- / E ~ E E I :E . E I 1 E. E -> -~ ~ E . _ I <- . E ~ r \ ~ F ~.. E 1 I ~ E~ E~ ~~~® E E pa a E E E I -~ -'' E E £r~irAiv -izs~z E ®E xmce -o ~ n E ~. E E D~dA ~' ' o Ara E E --ziAwd ~`I `~_'° v°, ~y ®E E ~~t--sic r~ a ~~m ra-r~i ~ ~~ o~~ o d a -o z E -+ o, Z A ~ Cl = -G E ~ o .~-~ A '~ z d O ~ ~ I~~ ~ O T/ E r o \ ~ a / -i .~. z ci ~`~~~~a: ~ ~ -O~E~ LAYOUT RTE 24CAR °M N°: -~ ° W ML LEONARD INC. WASH DATE 8-19-03. HLUE HxIDGE,~VA 24°84 FAX 540-977-0387 ROANOKE COUNTY, VA SCALE: 1"=40~ S-3 ~ ~ I F --~ I I ~ I ~ ~ ~: I I I I ~ l ~ ~ ~ AUTO ~ / I F I . -~ ~ . a ~ ~. ~ MECH RM ~~ I ~ ~ IF I I AUT^ I _ _" ~ .~ ~~ - - - ~ ~ ~ SELF ~- ~ \ \ ~ I~ - -~~ ~ - ~ SELF ~ \ I E- ~ ~ ~ I ~ SELF \ ~ _ . T I ~ T ~ ~~ ~ I -~° ~ ~ ~ ~ ~~ ~_ _ ~ ~ ~ ~ - - --~ ~~. -.~--~~ _,~~~ .~ . ---~ o o ~-, _ -~ F ~ ~ Do 3 C ~ \, I (~ rTl ~ I~l i Y.~-~y_ D~ ~n~d ~ ~ D r = :- fT1Z -TID~(~ D d ~ ~ D ~ .. D ~ D = ~iC7D~ ~ ~ ~ ~ O ~ _ . I ~ 3 -~-~ D O ~ ~~ ENLARGED LAYOUT oM No: -~ ML LEONARD INC. 24CAR WASH DATE 8-19-03 2655 BLUE RIDGE BLVD pH. 540-977-0321 ~7p ROANOKE COUNTY, Vri SCALE: 1"=20~ BLUE RIDGE, VA 24064 FAX 540-977-1387 ~, S- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 ORDINANCE GRANTING A SPECIAL USE PERMIT TO M. L. LEONARD, INC. TO OPERATE A CAR WASH LOCATED IN THE 1600 BLOCK OF WASHINGTON AVENUE (TAX MAP NOS. 61.14-1-44 and 44.2), VINTON MAGISTERIAL DIS- TRICT WHEREAS, M. L. Leonard, Inc. has filed a petition for a special use permit to operate a car wash to be located in the 1600 Block of Washington Avenue (Tax Map No. 61.14-1-44 and 44.2) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 5, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 22, 2003; the second reading and public hearing on this matter was held on August 26, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to M. L. Leonard, Inc. to operate a car wash to be located in the 1600 Block of Washington Avenue (Tax Map Nos. 61.14-1-44 and 44.2) in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The development of this site will include C-2 to R-1 screening and buffer requirement between the developed site and the Greenway Trail. Any significant 1 5-3 trees within this buffer yard, identified by Planning Staff during plan review, shall be preserved. If necessary, the owner shall provide for any Greenway Trail easements for the preservation of the existing Greenway. (2) The site shall be developed in a manner to absorb or to deflect any site-generated noise away from the adjoining public park and Greenway. (3) The on-premises signage for the site shall be limited to .5 square feet per foot of Washington Avenue road frontage. Any freestanding sign on the site shall be a monument type sign. (4) The exterior wall building materials of the car wash facility shall be limited to brick, split-faced block, drivit, wood, vinyl or combination of these materials. (5) No access to the site shall be allowed from Goode Park Drive, State Route 961 (Leisure Lane). (6) Should any utility or construction activity related to the development of the car wash sites cross or affect the Wolf Creek Greenway, the trail shall be returned to the pre-construction condition. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 2 i S-`! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 ORDINANCE 082603-8 GRANTING A SPECIAL USE PERMIT TO RICHARD J. SIDOR TO CONSTRUCT AN ACCESSORY APARTMENT TO BE LOCATED ON .52 ACRES AT 5916 BLACKHORSE LANE (TAX MAP NO. 86.03-1-21), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Richard L. Sidor has filed a petition for a special use permit to construct an accessory apartment to be located on .52 acres at 5916 Blackhorse Lane (Tax Map No. 86.03-1-21) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 5, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 22, 2003; the second reading and public hearing on this matter was held on August 26, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Richard J. Sidor to construct an accessory apartment to be located on .52 acres at 5916 Blackhorse Lane (Tax Map No. 86.03-1-21) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed 1 to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, Church, Minnix, Altizer, McNamara NAYS: None A COPY TESTE: ~.2,~- Brenda J. olton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 1 ~ r~ 1. CSC ,~• P~ co ~s ,~• c~ .10.1 ~ Ce . 2. ~ ~ 9. 5 4. 3' ~ 8. 7 6. f! `T ~~ 599 5917 '~~ f~ 5865 \ ~_ / ~ 'g,~ 5 ~ ,5949 59,:3 5925 8~0~3 5947 ~~ .~~a~~horse 590s 59P6 ~~ ` ssso 5932 5824 5s4o 2 0 . ~ 1 Zo ing R 1 5954 59.5 19. 15 . 17 18 . Zonin R 1 16. Zoning 1 23. 24. i sorr 25. 26. soar 6029 ' y ~~ 7. 2 sral sons r' Q', j \ 28. eras 58. ~ o ~ ~e \ sso3 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT a Applicants name: Richard J. Sidor Rezoning: Proposed R 1 Special Use Tax Map No. 86.03-01-21 ~~ PETITIONER: Richard L. Sidor CASE NUMBER: 19-8/2003 Planning Commission Hearing Date: August 5, 2003 Board of Supervisors Hearing Date: August 26, 2003 A. REQUEST The petition of Richard J. Sidor to obtain a Special Use Permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located on 5916 Blackhorse Lane, Cave Spring Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. David Holladay presented the staff report. Ms. Hooker and Mr. Thomason commented on the proposed design. D. CONDITIONS None. E. COMMISSION ACTION(S) Ms. Hooker made a motion to make a favorable recommendation for the special use permit request. Motion carried 3-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission 6 _ ~T~~FF REPORT ~. ~.'~~.w ~~ ~.~.~. Petitioner: Richard Sidor S_` 'bequest: Special Use Permit for Accessory Apartment Location: 5916 Blackhorse Lane Magisterial District: Cave Spring Proffered/Suggested none Conditions: EXECUTIVE SUMMARY: Mr. Sidor wishes to construct a new bedroom, bathroom, living room and kitchen for a parent. The petitioner plans a 22' X 29' (638 square foot) two-car garage, and a 30' X 25' (750 square foot) living space 'addition, with a 10' X 10' deck. The entire addition will be attached to the rear of the existing home. The proposed accessory apartment complies with all use and design standards for accessory apartments. The addition will not change the existing land use pattern of the neighborhood, and complies with the 1998 Community Plan. No negative impacts are anticipated. A favorable recommendation to the Board of Supervisors is recommended. 1. APPLICABLE REGULATIONS In the Rl zoning district, accessory apartments are allowed by Special Use Permit ,i Accessory apartment use and designs standards are as follows: 1. An accessory apartment shall only be considered as an accessory use to a detached single family residence, and no accessory apartment shall be located in any structure other than the principle structure on the lot. 2. Maximum floor area: Upon completion of the construction, the accessory apartment shall not contain more than fifty (50) percent of the finished floor area of the principal dwelling unit located on the same lot, but in no case shall the accessory apartment exceed 1,000 square feet. 3. Only one accessory apartment shall be allowed on any one lot or parcel, and the owner of the property shall reside on the premises. 4. Exterior entrances to the apartment shall be located so as to appear as a single family dwelling. 5. Minimum floor area of the apartment: Three hundred (300) square feet. 6. One parking space shall be required in addition to required parking for the principle dwelling. 2. ANALYSIS OF EXISTING CONDITIONS Background -The petitioner is currently constructing an addition to his 2,300 square-foot home, in order to add atwo-car garage, and make room for a family member to live with them. Mr. Sidor wishes to construct a new bedroom, bathroom, living room and kitchen for a parent. A building permit has been issued for the addition, with the kitchen fixtures pending approval of a special use permit. Surrounding Neighborhood -The property and all surrounding properties are zoned Rl, Low Density Residential District, and contain single family homes. ~~ ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture - Mr. Sidor plans a 22' X 29' (638 square foot) two-car garage, and a 30' X 25' (750 square foot) living space addition, with a 10' X 10' deck. The entire addition will be attached to the rear of the existing home. Entry to the accessory apartment would be via a doorway from the new garage, a doorway connecting to the existing home, or a doorway to the proposed deck. The floor plan and building elevations submitted with the application provide interior dimensions and the exterior building appearance. Fire & Rescue/Utilities -The home is served by a private septic system. Approval has been granted by the Health Department for, the additional bedroom. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The area is designated Neighborhood Conservation in the 1998 Roanoke County Community Plan. The dwelling will continue to appear as a single family home. The proposed accessory apartment will not change the existing land use pattern of the neighborhood, and complies with the policies and guidelines of the Community Plan. 5. STAFF CONCLUSIONS . The proposed accessory apartment complies with all use and design standards for accessory apartments. The addition will not change the existing land use pattern of the neighborhood, and complies with the 1998 Community Plan. No negative impacts are anticipated. A favorable recommendation to the Board of Supervisors is recommended. CASE NUMBER: PREPARED BY: HEARING DATES: 19-8/2003 David Holladay PC: 8/5/03 BOS: 8/26/03 2 County of Roanoke Community Development Planning & honing 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-715 Check type of application filed (check all that apply) Rezoning Special Use Variance Applicants name/address w/zip 5=~tb ' 'gyp "~C,"~1,E,, ~ ~ $'d i ~,y~t31 Owner's name/address w/zip ,~~1 its ~ ~~t 1~~5 ~. ~ Property Location Tax MapNo.: ~~ +~~,,~ `~, Size of parcel(s): Acres: ~.5~ For Staff Use Dace received: --~ / I ~ ) /T7 1 fee: •ds issued: .~ Number ` ,_ _s Waiver Administrative Appeal Phone: ~'-( 0 •- ~i `~~1 ~3 ~ ~'~ Work: ~-Z~S-~ ~C~~ Cell #' -J ~~' ' ~ ~' ~"'~ Fax No.: ~~ - s 3~~ ~ Phone #: ~ '-io -~c$`j - 3~'~5 Work: ~~5~ .5 30 Fax No. #: ~~,5' 53:~ 1Vlagisterial District: ~J ~ ~~,~ ~ ~ ~~, Community Planning area: ~~~~ ~~~i Existing Zoning: (j~,. Existing Land Use: ~ lt~¢,~~C, ~fl~21-`l" ~L~~h!R~'~ '~Fl~l(c"T~ CRSI~"~'~ Proposed Zoning: . ~--1 1 ~ ~ ~-u ~ ~ Sti. ~~ t'~ Proposed Land Use: ~; c_~.~,Sr)I1 4 ~~T~~~ 1 Does the arcei meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE I5 REQUIRED FIRST I Wing request, are condrttons being proffered v~nth this requests Yes No ' f rezo A a" L • ~ m~1 s.. aoxau~lN~T~•", ~ 9~v ~x , rpct~{~+a^t~"',:~s:s~ta + Wrv.#.~..-~. - Variance(RTaiver of Section(s) ~ I ~ of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WII.L NOT BE ACCEPTED IF AlYI'' OF THESE ITEMS ARE MISSING OR INCOMPLETE, g/S~W V/AA R/S/W YIAA R/51W Y/AA ` Consultation 8 112" x I1 " concept plan, Application fee Metes and bounds description Proffers, if applicable Application ~~ Adjoinin roe owners justification ~;y' Water and sewer application g P P rt`I eby certiry that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and „ansent of the owner. Owner's Signature 2 IL53'~TC~OI~~ F«P_ ~f?'Z~~v%vG. ~P~C?"~~ v5P P~1L''~tli CSR Y~,':~~: ~?,~~IZS% Applicants ~' ~ >, ~ :~ t i The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the c: e in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use actclitional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpu~c ~~u~~u a~ ~,~ beginning of the applicable zoning district classification in the Zoning Ordinance. S- y Please explain how the project conforms to the general guidelines and policies contained in the Roanok Plan. _A /~ i~I]~~~~~~~$~''~ COrllInun7.ty `~ ~~ ~~ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as weIl as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. j 1~c.~.e~,,. ,:nom--~- ~.~ w~ ~ i;~.r,~'`o i`~. ' ~a~,~'~',~i~ `~'` ~" ~''`'i'`"`"~,"L~ c~..~.A..~ 3 1. .10.1 Ce . 2 > 9. 4 3. . ~ 8 5. 6 . . ~ ~~-°~ 5999 5965 f ~~ ~ 59rT ~ Q~,~ 5957 5949 5933 59x5 803 ii``'' 5941 Ln ~lackY].O~'s~ 5908 59f6 593a 59x4 ,21. 5960 5940 2 0 ZO i7 5954 . 5948 1 9 . 15 . 1 ~ 18 . Zonin R 1 16. Zoning 1 23. 24. sorr 25. 26 soar sons ~~ ~ 2'7. sror ~,r• spas cv 28 . sra9 5 8 ~ ~ \ . , ~ e \ esos o ,r• ~s .r• cm c~ R1 ROANOKE COUNTY Applicants name: Richard J. Sidon DEPARTMENT OF Rezoning: Proposed R 1 Special Uae COMMUNITY DEVELOPMENT Tax Map No. 86.03-01-21 ~ __ J ~~ C`° dp6 b y 4pd2 ~ I a I I I I a ._ _-_... ~' y~`.-.oar kt ~~ap ~ Q I I I I i i i ~ ~ 13 ~ I-I 9~ ~re~@ 6 Ysp 9 I I i i ~ r p ~ is ~ ~~ ~ ~ ~ ~ ~ I illlll ~;,IIIIIII,tI Lia!II I~iI III;! I rII I 1 ! " ~ ~ ~i i° ~ is~i I~ ;°~ 4. 8 ~ ° 7 ~~h15 ~ ~~: n ~ I I I I ~' ~ ' ~~ ... I 1 I 1 Il ` 1 I I GI; ~ a ~ gf~ d ~ ~`l~iL{~~ by ; F- ~]6T gb ~ ` ~'~ I ~ ~ ' I ~ ! i i I.. i i i'~ p , 1 I l ' I~ ~~~~; I ~ ~ i i ~ ~ rl~ F~ ;~ ~ I ~B ~ ~~ a p ~ €5fi$~~ELi~~tl~7~~~~8 ~ L. ~ ;.{I I hF C]I _- L. ~. [I , l i z . , l ! ! I i : ~ IF ~~ C ~ I~S~I~I;~I !I ! I I I II~ ;~ 'iii I I I I I y I~ !j I 1 „. 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I ' I' I I Q d Q N i ~ .,-z ~ -~I ~=Wo I ° ~ ,f lu .~ I }~ ~Q „„~.. ~.. ,. ------- _.. . .------- _ ,~~'iI -- a~ ~ a is ~ >~~r _ .-----.._ ^ a '1~ .war ~ ~ ~'~1r`_..-a aan S-~ • .o-,sL ._. --- -~-..--- ---- --_ ----- ___ ;zip b-.~ J ~ .ril r-.s .r/1 al-,o~ 7roe 7rOE ., . <:. _ ~..~,.~ O Z H a X W O U. ~ _ - m Q Q ~ ~ 1Ll I D W - S~ ' m l~ld BTOB - - .II--, 870E ^ --:. tY-d W OHO a ~r a O~'`L O O rim z oc NCO O~ xzlU W-OC ~ oLL a w°oa nc o ue Z r/e O-,L1 `- I~ I --- f ll1 a 2 ~ U z w ~~ t _- °' ~~ , n U , 2,; '~~b N 'Q W ~ C J O m n B-.I 878L 11 II II II II X II II N II X Itl III I W ~II 1 ~ I~ III I F~ IIII OWC ~ I n I II II II II II II ___ __._____J I ~.~ --~-r-•--- p Z ~X OQ V. ~~ Q O-.LI ~ Z J I I I I I I I I ~ I I I I I I I I ~ i I I 1 I I I I I •H•O OL071 d J y. p (n 5-~ --~ - J iM J Q Q Q J !L .z uo 7 N T~his'sketch: was drawn using information on the Roanoke County tax maps and information supplied °Dy the person obtaining this building permit. All distances are measured from the owner's ,~roAerty fines. (Edge of street, pavement or curbing is n~~ the property line.} The o~ ~r is also responsible for ensuring no encroachment onto any easements. Roanoke County will not be held responsible for inaccurate distances acquired from the permit ~_ applicant. .~3 2 ~.~, ~ ~~ ~ ~ ~ a Ic~~vd 1 ~~ ~s~ ~~ ` ~ -cx~S`t'r~~ _ ~~~PaSc~J q.pp a .~~" 2~ ~ ~~ . ~ .2.Z-~ ~ 1 ~~ci~^r~~3~ ` ~(~---- -I---~_- --_---~ --} ®~ /~ r S-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 26, 2003 ORDINANCE GRANTING A SPECIAL USE PERMIT TO RICHARD J. SIDOR TO CONSTRUCT AN ACCESSORY APARTMENT TO BE LOCATED ON .52 ACRES AT 5916 BLACKHORSE LANE (TAX MAP NO. 86.03-1-21), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Richard L. Sidor has filed a petition for a special use permit to construct an accessory apartment to be located on .52 acres at 5916 Blackhorse Lane (Tax Map No. 86.03-1-21) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 5, 2003; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 22, 2003; the second reading and public hearing on this matter was held on August 26, 2003. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Richard J. Sidor to construct an accessory apartment to be located on .52 acres at 5916 Blackhorse Lane (Tax Map No. 86.03-1-21) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed 1 5-~ to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. o~ ROANp,~.~ a ~ ~ Z Z °v a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchildersC~co.roanoke.va.us Ms. Dawn Erdman 3343 Hollyfield Circle Roanoke, VA 24018 Dear Ms. Erdman: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 September 10, 2003 BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at the Board meeting held on Tuesday, August 26 2003, Supervisor Minnix appointed you to serve as the Cave Spring Magisterial District representative on the Capital Improvements Program (CIP) Advisory Committee. This appointment is for cone-year term which began on September 1, 2003 and will expire on August 31, 2004. Mr. Brent Robertson, Director of Management and Budget, will be contacting you in the near future to provide information regarding the date and time of the first committee meeting. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Board of Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Enclosure C~.o~txr~~ n~ ~ u~rz~a~ ~~~~ Diane S. Childers Clerk to the Board of Supervisors cc: Brent Robertson, Budget Director OF aOANp~.~ ti.°.A ~ Z G7 ~ 2 ~ a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us Mr. Michael W. Roop 3033 Bonsall Lane Roanoke, VA 24014 Dear Mr. Roop: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 September 10, 2003 BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us I am pleased to inform you that, at the Board meeting held on Tuesday, August 26, 2003, Supervisor Altizer appointed you to serve as the Vinton Magisterial District representative on the Capital Improvements Program (CIP) Advisory Committee. This appointment is for aone-year term which began on September 1, 2003 and will expire on August 31, 2004. Mr. Brent Robertson, Director of Management and Budget, will be contacting you in the near future to provide information regarding the date and time of the first committee meeting. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Board of Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Enclosure C~o~tn~~ a~ ~u~t~n~e Diane S. Childers Clerk to the Board of Supervisors cc: Brent Robertson, Budget Director O~ pOANp~.~ ~ r ~ ' 9 ~ ~ ~~ rasa Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph McNamara, Chairman Windsor Hills Magisterial District Richard C. Flora, Vice-Chairman Hollins Magisterial District August 27, 2003 Reverend Bill Booth Vinton Baptist Church 104 South Maple Street Vinton, VA 24179 Dear Rev. Booth Michael W. Altizer Vinton Magisterial District Joseph B. "Butch" Church Catawba Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, August 26, 2003. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, eph McNamara, Chairman oanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: boa ~co.roanoke.va.us c INTEROFFICE MEMO From the Office of the CountyAdministrator 772.2004 TO: Board Members FROM: Elmer Hodge ~!~~ ~~ DATE: August 22, 2003 SUBJECT: First Series of Community Meetings on Proposed Water/Sewer Authority In an effort to keep County citizens informed of the progress of the proposed Roanoke County/Roanoke City water and sewer authority, community meetings have been scheduled in each of the magisterial districts. These meetings will not only help answer questions for the citizens, but also will give the Board and staff an idea of what the citizens are thinking about the proposed authority. A representative from Roanoke City will be present at each of the meetings in addition to the Board member from each magisterial district and County staff. Below is the schedule for the upcoming meetings. The meetings begin at 6:00 p.m. We will plan to have additional meetings in the future, if needed, depending on the questions asked and issues which may arise. Thursday, September 11: Hidden Valley High School (Windsor Hills District) 5000 Titan Trail -Roanoke Monday, September 15: Cave Spring High School (Cave Spring District) 3712 Chaparral Drive -Roanoke Tuesday, September 16: William Byrd High School (Vinton District) 2902 Washington Avenue -Vinton Thursday, September 25: Glenvar High School (Catawba District) 4549 Malus Drive -Salem Tuesday, September 30: Northside High School (Hollins District) 6758 Northside High School Road -Roanoke Memo To: Board of Supervisors ~, From: Brent Robertson, Budget Director ~ Date: August 21, 2003 Re: Capital Improvements Program Process Update At the last Board of Supervisor's meeting, the Board approved changes to the Capital Improvements Program (CIP} process that included a CIP Review Committee comprised of members of County affiliated groups along with citizens appointed by members of the Board. This group will review capital project requests submitted by the directors of Roanoke County's operating departments and make recommendations to the Board of Supervisors for consideration as part of the annual budget development process. To-date, staff has contacted the chairs of the Roanoke County IDA, Parks, Recreation, and Tourism Advisory Commission, Library Board, and Planning Commission and extended an invitation to participate in our capital planning process. The response has been very positive from these groups and the respective chairs are currently finalizing a member selection to the review committee. When the committee is finalized, staff will forward the membership information to the Board. As a reminder, the Board is requested to present citizen appointments to staff by the September 9, 2003 Board meeting. Thank you for your support of this new process and please give the Budget Office a call if you have any questions. Board of Supervisors • ~ • • Clerk's Office Memo To: Joe McNamara From: Brenda J. Holton Date: 8/18/2003 Re: August 26 agenda -Boy Scout Troop 221 ~ oaN ~~ h L z ~ ~ ~ ,_ a 183 Mike Mayo (day time phone 561-6600) has informed us that Boy Scout Troop 221 from Cave Spring United Methodist Church plans to be at the August 26th meeting. They are working on their citizenship badges. We did not place this on the agenda but thought you would want to recognize them if they are present. Brenda Holton - Re: Fwd: Attached , Page_1 ~ From: Diane Childers To: Brenda Holton Date: 8/21 /03 10:52AM Subject: Re: Fwd: Attached ~ ~ ~¢ y. g„ . s .~ ('+~ .~ ~ f~a ~ ~ .. ,_. Brenda, You should review this with him when you meet to discuss the agenda. You may want to point out that Anne Marie had some concerns about referencing the underground storage tank. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> Brenda Holton 08/19/03 05:19PM »> Please see attached. I printed a copy and will place in the Directory. Do you want to discuss with Mr. Hodge? Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(a~co.roanoke.va.us »> Anne Marie Green 08/19/03 04:45PM »> Attached is the board report for E2. Try to make ECH read it, because there is a line about an underground storage tank, and I want him to be okay with me discussing it. Thanks. Anne Marie Green Director of General Services County of Roanoke, Virginia 1216 Kessler Mill Road Salem, Virginia 24153 (540) 387-6200 -telephone (540) 387-6112 -fax Diane Childers -Fwd: August 26th t ~ r From: Anne Marie Green To: Brenda Holton; Diane Childers Date: 6/24/03 2:11 PM Subject: Fwd: August 26th Page 1 Ladies - I need to put an item on the agenda for August 26th=$- Recognition of Roanoke county for receiving the E2 award from the Department of Environmental Quality and update on the Environmental Management System. Anne Marie Green Director of General Services County of Roanoke, Virginia 1216 Kessler Mill Road Salem, Virginia 24153 (540) 387-6200 -telephone (540) 387-6112 -fax V / Diane Childers -August 26th Pa e 1 ' -- -. _ ._ _ _ _: _ _~__ _._ 9 __ .__I ~ .~ From: "Griffin,Tom" <rtgriffin@deq.state.va.us> To: <agreen@co.roanoke.va.us> Date: 6/24/03 2:09PM Subject: August 26th Hi Anne-Marie! i got word from Steve Dietrich, our Regional Director in Roanoke, that he is good for August 26th as the date for the "E2" presentation to your Board of Supervisors. He is also good for the 12th as a back-up.....i simply wouldn't be able to make it on that day. Tom Griffin, Outreach Coordinator VA DEQ Pollution Prevention Program 804-698-4545; rtgriffin@deq.state.va.us CC: <jvodnik@co.roanoke.va.us> Diane Cr~ilders -Hokie Pride Proclamation Page 1 From: Brenda Holton To: Diane Childers Date: 8/14/03 3:55PM Subject: Hokie Pride Proclamation Brian Wilson called to say that they will be here at 3 p.m. on the 26th for the proclamation. Pat Green and Rick Harman will be with him. I have already completed the Board report and proclamation and placed in the file. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us -- --..., Breritla~Holton - f'E: Hokie Pride Day Proclamation Page 1 From: "Wilson, Brian V" <Brian.Wilson@morganstanley.com> ` / To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> ~ ~/ Date: 8/6/03 11:01 AM g )~ tf' ~ 3 Subject: RE: Hokie Pride Day Proclamation / THANKS! ... I'll let you know. 2 ~ , Brian ~ Ar~ ~~j' ~ GC~% J ~ v' -----Original Message----- ~~, ~ ~~ + /S ~ From: Brenda Holton [mailto:BHOLTON@co.roanoke.va.us] r~Vtit- Sent: Wednesday, August 06, 2003 10:52 AM To: Wilson, Brian V Cc: Diane Childers Subject: Re: Hokie Pride Day Proclamation Brian, we could present the proclamation at our Board meeting on Aug 26 at the afternoon session at 3 p.m. or evening session at 7 p.m. Please let me know if you would like to attend the Aug 26th meeting and the time you want to come. Also please let me know the names of those attending. Thanks for the sample proclamation! Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> "Wilson, Brian V" <Brian.Wilson@morganstanley.com> 08/06/03 10:22AM »> »> The Roanoke Valley Hokie Club is requesting that the County of Roanoke issue a proclamation declaring Friday, August 29, 2003, as the fourth annual "Hokie Pride Day." We would like for the proclamation/resolution to take place the week of the event, at the discretion of the County. Below are some points that may be used in the proclamation/resolution, should you deem it appropriate. Thank you in advance for your attention to this matter. Hokies throughout the Valley will be glad you did. Possible wording...please use as appropriate BreTS~a.Holton - P,E: Hokie Pride Day Proclamation Page 2 .-~ Whereas, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, her alumni and her supporters; Whereas, the Roanoke Valley is home to many thousands of Virginia Tech alumni and friends of the University; Whereas, Virginia Tech has brought great positive attention to Southwestern Virginia in academics, research and athletics; Whereas; the supporters of Virginian Tech have felt great pride in the accomplishments of the University; Whereas, the County of Roanoke has felt this same great pride in the accomplishments of the University; We declare... Please let me know how I can be of further assistance to you. THANKS once again! Brian V. Wilson Roanoke Valley Hokie Club Hokie Pride Day Committee 540.725.3163 Direct **** Important Notice to Recipients "*** It is important that you do not use a-mail to request, authorize or effect the purchase or sale of any security or commodity, to send fund transfer instructions, or to effect any other transactions. Any such request, orders, or instructions that you send will not be accepted and will not be processed by Morgan Stanley. "'*** Important Notice to Recipients "'*"'* It is important that you do not use a-mail to request, authorize or effect the purchase or sale of any security or commodity, to send fund transfer instructions, or to effect any other transactions. Any such request, orders, or instructions that you send will not be accepted and will not be processed by Morgan Stanley. Diane Childers - R~e: Hokie Pride Day Proclamation Page 1 .. , From: Brenda Holton To: Wilson, Brian V Date: 8/6/03 10:51 AM Subject: Re: Hokie Pride Day Proclamation Brian, we could present the proclamation at our Board meeting on Aug 26 at the afternoon session at 3 p.m. or evening session at 7 p.m. Please let me know if you would like to attend the Aug 26th meeting and the time you want to come. Also please let me know the names of those attending. Thanks for the sample proclamation! Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> "Wilson, Brian V" <Brian.Wilson@morganstanley.com> 08/06/03 10:22AM »> The Roanoke Valley Hokie Club is requesting that the County of Roanoke issue a proclamation declaring Friday, August 29, 2003, as the fourth annual "Hokie Pride Day." We would like for the proclamation/resolution to take place the week of the event, at the discretion of the County. Below are some points that may be used in the proclamation/resolution, should you deem it appropriate. Thank you in advance for your attention to this matter. Hokies throughout the Valley will be glad you did. Possible wording...please use as appropriate Whereas, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, her alumni and her supporters; Whereas, the Roanoke Valley is home to many thousands of Virginia Tech alumni and friends of the University; Whereas, Virginia Tech has brought great positive attention to Southwestern Virginia in academics, research and athletics; Whereas; the supporters of Virginian Tech have felt great pride in the accomplishments of the University; Whereas, the County of Roanoke has felt this same great pride in the accomplishments of the University; Diane Cf~ilders - Re: Hokie Pride Day Proclamation • , We declare... Please let me know how I can be of further assistance to you. THANKS once again! Brian V. Wilson Roanoke Valley Hokie Club Hokie Pride Day Committee 540.725.3163 Direct Page 2 *""" Important Notice to Recipients "*** It is important that you do not use a-mail to request, authorize or effect the purchase or sale of any security or commodity, to send fund transfer instructions, or to effect any other transactions. Any such request, orders, or instructions that you send will not be accepted and will not be processed by Morgan Stanley. CC: Diane Childers Diane Cf~ilders -Fwd: RE: Hokie Pride Day Proclamation From: Brenda Holton To: Diane Childers Date: 8/6/03 11:02AM Subject: Fwd: RE: Hokie Pride Day Proclamation Reply from Brian. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us Page 1 »> "Wilson, Brian V" <Brian.Wilson@morganstanley.com> 08/06/03 11:01AM »> THANKS! ... I'll let you know. Brian -----Original Message----- From: Brenda Holton ~mailto:BHOLTON(a~co.roanoke.va.usl Sent: Wednesday, August 06, 2003 10:52 AM To: Wilson, Brian V Cc: Diane Childers Subject: Re: Hokie Pride Day Proclamation Brian, we could present the proclamation at our Board meeting on Aug 26 at the afternoon session at 3 p.m. or evening session at 7 p.m. Please let me know if you would like to attend the Aug 26th meeting and the time you want to come. Also please let me know the names of those attending. Thanks for the sample proclamation! Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(a~co.roanoke.va.us »> "Wilson, Brian V" <Brian.Wilson(a~morganstanley.com> 08/06/03 10:22AM »> »> The Roanoke Valley Hokie Club is requesting that the County of Roanoke issue a proclamation declaring Friday, August 29, 2003, as the fourth annual "Hokie Pride Day." We would like for the proclamation/resolution Diane Childers -Fwd: RE: Hokie Pride Day Proclamation Page 2 to take place the week of the event, at the discretion of the County. Below are some points that may be used in the proclamation/resolution, should you deem it appropriate. Thank you in advance for your attention to this matter. Hokies throughout the Valley will be glad you did. Possible wording...please use as appropriate Whereas, the Roanoke Valley has had a long and mutually beneficial relationship with Virginia Tech, her alumni and her supporters; Whereas, the Roanoke Valley is home to many thousands of Virginia Tech alumni and friends of the University; Whereas, Virginia Tech has brought great positive attention to Southwestern Virginia in academics, research and athletics; Whereas; the supporters of Virginian Tech have felt great pride in the accomplishments of the University; Whereas, the County of Roanoke has felt this same great pride in the accomplishments of the University; We declare... Please let me know how I can be of further assistance to you. THANKS once again! Brian V. Wilson Roanoke Valley Hokie Club Hokie Pride Day Committee 540.725.3163 Direct **** Important Notice to Recipients **** It is important that you do not use a-mail to request, authorize or effect the purchase or sale of any security or commodity, to send fund transfer instructions, or to effect any other transactions. Any such request, orders, or instructions that you send will not be accepted and will not be processed by Morgan Stanley. **************************************** **** Important Notice to Recipients **** It is important that you do not use a-mail to request, authorize or effect the purchase or sale of any security or commodity, to send fund transfer instructions, or to effect any other transactions. Any such request, orders, or instructions that you send will not be accepted and will not be processed by Morgan Brenda Holton Re: Lynn Payne Recognition ' From: "CAROL E. WHITAKER" <cwhitaker@res.k12.va.us> To: "Mary Brandt" <MBRANDT@co.roanoke.va.us> Date: 8/18/03 11:43AM Subject: Re: Lynn Payne Recognition "Mary Brandt" <MBRANDT@co.roanoke.va.us> writes: >We received an a-mail from Dr. Lange saying that you would be sending us >info on >Lynn Payne's recognition as Roanoke County's Teacher of the Year (who >nominated >her, etc.) so we can prepare the Board's certificate for next week's Board >meeting. Can we have the info by noon tomorrow (8/19)? Thank you for your >help. >Mary >Mary V. Brandt >Office Support Specialist >Board of Supervisors >540-772-2005 >mbrandt@co.roanoke.va.us Yes, what is your fax number. I can send the letter of nomination. Carol E. Whitaker, Ed.D. Associate Director Personnel & Staff Development Roanoke County Schools Page 1 CC: "Brenda Holton" <BHOLTON@co.roanoke.va.us>, "Diane Childers" <DCHILDERS@co.roanoke.va.us> From: Brenda Holton To: Lorraine Lange Date: 7/14/03 5:22PM Subject: Re: Ms. Payne, Roanoke County Teacher of the Year Lorraine, thanks for the information. We will put her recognition on the August 26th agenda at 3 p.m. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> "LORRAINE S. LANGE" <Ilange@res.k12.va.us> 07/14/03 05:15PM »> Hi Brenda, After looking at Dr. Weber's calendar and talking to Lynn Payne, August 26 at 3pm is the best day to recognize Lynn. I would like Dr. Weber to be there . Carol Whitaker will send you info on Lynn next week. We are having our administrative conference for the rest of this week. Let me know if you need anything else. Lorraine S. Lange, Ed. D Assistant Superintendent of Instruction Roanoke County Public Schools 5937 Cove Road Roanoke, VA 24019 Ilange(a)res.k12.va.us (540) 562-3700 ext. 131 (540) 562-3998 (fax) ( G~-~Y ~rn CC: Diane Childers From: "LORRAINE S. LANGE" <Ilange@res.k12.va.us> To: "Brenda Holton" <BHOLTON@co.roanoke.va.us> Date: 7/11/03 9:56AM Subject: Re: Ms. Payne, Roanoke County Teacher of the Year Brenda, I am actually on vacation today. I will get the info on Monday. I can call Lynn this wekend and see what date is best for her. G~~, ,A ~~ (.~ Lorraine S. Lange, Ed. D ~1 ~"~~ Assistant Superintendent of Instruction C/~~ Roanoke County Public Schools 5937 Cove Road Roanoke, VA 24019 Ilange@res.k12.va.us (540) 562-3700 ext. 131 (540) 562-3998 (fax) CC: "Diane Childers" <DCHILDERS@co.roanoke.va.us> From: Brenda Holton To: Lorraine Lange Date: 7/11/03 9:42AM Subject: Ms. Payne, Roanoke County Teacher of the Year Lorraine, as you know, the School Board recognized Ms. Payne for being named Roanoke County Teacher of the Year, at their June 12 meeting. The Board would like to also recognize her at our July 22 meeting at 7 p.m. If Ms. Payne can attend on July 22, we would like to do it at 7 p.m. since we will have CSHS there for recognition of their PTSA award and a briefing on their Capital Campaign. However, we can also recognize her at 3 p.m. on July 22 or at one of the Aug meetings: Aug 12 at 3 p.m. and Aug 26 at 3 and 7 p.m. Could you please contact her for us or give me her telephone number so I can call her. We would also invite Ms. Payne's family, you, Dr. Weber and Principal Blevins to attend. Also, could you give me some information about the teacher of the year to write the Board's certificate. Thanks for your help. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Diane Childers Diane Childers -recognitions ~ Page 1 From: "BRENDA F. CHASTAIN" <bchastain@res.k12.va.us> To: <dchilders@co.roanoke.va.us> Date: 6/13/03 10:32AM Subject: recognitions FYI: Last night we recognized the Roanoke County Teacher of the Year, CSHS for receiving a National PTA award and Fuzzy Minnix. I will see you tonight Brenda F. Chastain, Clerk Roanoke County School Board 5937 Cove Road Roanoke, VA 24019 562-3900 Extension 112 562-3993 (fax) bchastain@res.k12.va.us "May I never miss a sunset or a rainbow because I am looking down" Author Unknown i ~ ROANOKE COUNTY SCHOOL BOARD June 12, 2003 SCHOOL ADMINISTRATION BUILDING 5937 COVE ROAD, ROANOKE, VIRGINIA 4:30 P.M. -CLOSED SESSION 1. In Accordance with the Code of Virginia Section 2.2-3711 (A) (1) personnel to discuss an administrative position. 2. In Accordance with the Code of Virginia Section 2.2-3711 (A) (2) pupil personnel to hear three requests to readmit expelled students and an additional student request. 7:00 P.M. -REGULAR SESSION I. MEETING OPENING 1. Call to Order -Chairman Marion Roark 2. Prayer and Pledge of Allegiance - Dr. Carol Whitaker II. ACTION FROM CLOSED SESSION 1. Certification 2. Other III. ANNOUNCEMENT OF CHANGES IN THE AGENDA 1. Announcement of changes 2. Approval of agenda with changes IV. PRESENTATIONS AND RECOGNITIONS 1. Ms. Lynne Payne, Hidden Valley Middle School, Roanoke County Public Schools' Teacher of the Year - Dr. Lorraine Lange 2. Cave Spring High School, recipient of the National PTA Parent Involvement Award - Dr. Martha Cobble 3. Mr. H. O'Dell Minnix, Roanoke County Board of Supervisors, recognition of appreciation - Mr. William Irvin V. HEARING OF CITIZENS AND DELEGATIONS VI. ACTION ITEMS 1. Consent Agenda (without discussion) A. Approval of personnel changes, including supplement B. Approval of minutes of the May 22 school board meeting C. Monthly reports for Apri12003 2. Approval of Other Action Items A. No Child Left Behind - Phase I Grant Applications - Mr. Gary Basham B. Approval of school bus purchases - Mr. Richard Flora C. Approval of amendment to Professional Services Contract for Phase II projects - Mr. Richard Flora D. Approval of superintendent's resignation -Chairman Marion Roark E. Approval of superintendent's new contract and salary -Chairman Marion Roark F. Approval of Clerk's salary -Chairman Marion Roark G. Approval of school board members' salaries -Chairman Marion Roark H. Approval to place Chairman Roark's name in consideration for the VSBA Member-at-large -Chairman Marion Roark VII. INFORMATION AGENDA 1. Property and Casualty Insurance Contract Renewal for 2003-2004 -Mrs. Penny Hodge 2. Revisions to the Student Conduct Code - Dr. Lorraine Lange 3. Policy 4.12 Fees and Charges - Dr. Lorraine Lange 4. Policy 6.18 Evaluation -Student Promotion Policy - Dr. Lorraine Lange 5. Approval of surolus cosmetology and welding equipment - Mr. Roger Johnson 6. Request for approval of South County soccer fields and football stadium proposal - Mr. Richard Flora 7. Report by Student Advisory Council - Mr. Garth Patterson 8. Report by Superintendent - Dr. Linda Weber VIII. SCHOOL BOARD UPDATES (for reading purposes only) IX. REPORTS AND INQUIRIES OF BOARD MEMBERS X. ADJOURNMENT Individuals with disabilities who require assistance or special arrangements to participate in or attend school board meetings or other programs and activities sponsored by Roanoke County Schools, please contact Dr. James A. Gallion at (540) 562-3741 or TDD No. (540) 562-3996. We request that you provide a 48-hour notice so proper arrangements may be made. OS/18~2903 a[ON 12:25 FAX 540 562 3995 RNK CO SCHOOLS PERSONNEL August 18, 2aa3 State Superintendent of Public Instruction Commonwealth of Virginia PO Bvx 2120 Richmond, Virginia 23218-2120 Dear Committee Member, If you had the opportunity to walk into any of Lynn Payne's classes, you would see a group of happy students who were constantly interacting with each other. IV(ost importantly, though, the students are learning. Lynn Payne has the innate ability to motivate all students to learn, I have known many good teachers throughout my thirty- five year teaching career, but I rarely have known a teacher who has the "total package". Lynn is a dedicated educator who works with her students in Roanoke County, but works just as hard outside the classroom tutoring students at her church and leading and nnentoring other teachers as a teacher/leader. Lynn is a bright and articulate woman. After college she joined the Peace Corps and worked in zaire, the Democratic Republic of the Congo, teaching English in an all girls' high school. She has a strong desire to help all students. She believes that a1I children can learn- Throughout the years she rnentored many students and young teachers. My daughter, Heather, was fortunate to have Lynn Payne in eighth grade. When Y mentioned to Heather that Lynn was nominated for Virginia State Teacher she said "What I remember most about Mrs. Payne's class was that we were always doing hands-on activities. We wrote journals, and she connected English tv rcal-life experiences. Many of those activities helped me Later when I became an English major ire college." Lynn understands good instructional strategies n~o matter if she is teaching high-risk or advanced students- She embraced technology and integrates its use within her English and French classes. Lynn spends much of her awn time taking field trips with her French and English classes to such places as Quebec and Washington D_C. Lynn also spends tune after school remediating students so they can be successful in their classes. Y,ynn is a phenomenal teacher who always puts the student first. Outside the school system Lynn continues to help students. She is an active member of First Baptist Church in Roanoke where she continues tutoring students and teaches Sunday School and Vacation Bible School- There is rarely a moment where Lynn is without students. She also assists with Cave Spring Optimist Club, a group of community business leaders, who help students. Lynn never says no whcn someone from the community asks for help. ~ 005/006 08/1842,003-r10N 12:26 FAX 540 562 3995 RNK CO SCHOOLS PERSONNEL Lynn is a legend in our division because of her continuing work with Holocaust research. She co-chaired a curriculum on human rights that many other teachers use. When I was the English supervisor, I lrnew that I could rely on Lynn tv chair curriculum committees because she was knowledgeable about the content, she was organized, and she was able to lead a group of teachers to complete a sophisticated product. Lynn represented Roanoke County Schools on the SOL content review committee meeting in Richmond where teachers edited and refined the final Standards of Learning its English for Virginia. She made such a good impression that former Governor Crilmore flew Lynn to Richmond to attend his press conference when he announced his 50L initiative. Not only can Lynn write, Lynn sgeaks well. She conducts many inservices and has been a teacher/leader in presenting the writing rubric that was developed by the Virginia Department of Education as well as many other workshops for teachers. Throughout the years, she also volunteered her time to lead and judge Destination Imagination teams. Lynn is the consummate teacher/leader. . 50 one might ask when does Lynn Payne has time for her own family? Her family is never neglected. Lynn has a supportive husband and three successful children who graduated from Roanoke County Schools. Her family values are the backbone of her educational philosophy. I could go on and on about Lynn's contributions to education because she never has a school year go by without implementing an innovative project or a summer go by without working on French or English curriculum. Lynn has the "total package". It is an honor to recommend Lynn Payne for Virginia Teacher of the Year. There is no doubt that Lynn would represent Virginia well- Ider background, her speaking skills, and her enthusiasm for education would be evident each time soztleone would meet her. As a parent w>aose child was taught by Lynn and as her former supervisor, I luivw first hand how outstanding Lynn Payne is. She is the Virginia Teacher of the Year. She will never leave a child behind. Sincerely, X006/006 Lorraine S. Lange Assistant Superintendent of hnstruction 08/1E~2003~MON 12:24 FAX 540 562 3995 RNK CO SCHOOLS PERSONNEL 2004 VIRCrINIA TEACHER OF' THE 'YEAR PROGRAM LYNN P, PAYNE Good teachers love their students. To be knowledgeable in one's subject but to lack concern for one's students is to fail as as educator. I have taught all ability levels az~d all types of students, but I feel the most compassion for students who are struggling academically and socially. To meet the needs of students who are academically struggling, I have taught after-school groups for and am currently sewing as chair of the Hidden Valley Middle RemedialiorA Committee. In concert with ether teachers, I have worked to create a reading and writing remediation program for our students who are at risk of failing the SOL tests. To meet the needs of students who are struggling socially, I created a program two years ago entitled CARE (Caring Adults Reaching Everyone). The program grew out of a need to address the needs of students who were shunned by their peers and who suffered low self esteem. Teachers recommended students for tk~e program, and then I paired those students with caring adults in the building, including custodians, librarians, and other staff members. To inspire students to lout teaming is the goal of my English and French programs. Tn fact, the hallmark of my teaching is my enthusiasm for my subjects. Furthernzore, T expect my students to catch ury enthusiasm. I do not lecture; my classes are primarily structured in such a way as to promote hands-on learning. For example, as a follow up to the Anne Frank Unit, students are directed to discover how prejudice is affecting our world today. The results of this research are presented as a debate. In my French classes we use a simulation activity with every chapter, which is videotaped az~d critiqued by the class. In Chapter 8 students role played a parent sending a child to the market to buy groceries; in Chapter 9 students made phone calls to discuss a personal problem with a friend. In addition, I use outside speakers, projects, and field trips to make Iearr~ing real. I have taken students to the National Holocaust Memorial Museum for ten years; I have taken six groups of students to Quebec to put their French to use. It is not enough to be a good teacher, however. Teachers rnust share what they know. I have conducted an inservice for new English teachers in grades 7-12, inchiding Special Education teachers, each of the last three years to help them use resources from the Department of Education to teach their English SOI,s. During the summer I work extensively with our summer curriculum committees, This summer I am chairing two committees: one will create a K-12 writing strand for our Roanoke County English curriculum, while the other will revise our secondary English curriculum guide to reflect the newly revised English Standards. Finally, for the past four years I have served as a member of the Cnade 8 Writing Content Review Committee, which oversees the eighth grade writing tests used by the state of Virginia. It requires a great deal of time to attend these committee meetings in Richmond, but I feel compelled to work with my peers to create a fair assessment for all our students. ~0o2/ooa 08/18!2003'MON 12:25 FAX 540 562 3995 RNK CO SCHOOLS PERSONNEL T.mproving instruction, first of all, means seeing the big picture: I strongly feel that my English classes are pact of a I~-12 cuixiculutai. Chilch-en should understand how their learning in English class fts together from year to year; fiuthennore, there should be as little overlap as possible in the units students do. Due to the nature of the subject, English teachers frequently see themselves as teaching in isolation, with little idea of what other English teachers are doing on the swine grade level, nol lv menlivn within the same school district. I have made it the goal of my tenure as English department chair to improve articulation within my building. At each departmental meeting this year we have taken turns sharing with the other 27 English teachers strategics that we arc using to address the SOLs for our grade level. I have taken this approach beyond the building to include the English teachers at our elementary feeder schools. We recently had our first ever meeting, at which we resolved the perennial problem of overlapping literature selections K-8. We plan to continue our meetings next year on the topics of writing, grammar, research, and technology. Teachers also need to use their skills beyond the classroom door. I ~n an active member of rirst Baptist Church, teaching in Sunday School, Vacation Bible School, and anissivn opportunities. Currently, I am serving as a tutor with second and third graders in the Acts II Ministry in downtown Roanoke. Additionally, I have been working with the Cave Spring Optimist Club to host their annual Oratorical Contest. I have volunteered for the past five years as the faculty representative vn our PTA Board. Finally, I have coordinated the Odyssey of the Mind and Destination Imagination creative problem salving competitions for our school since 1984; this year 1 also served as an appraiser for the Instant Challenge contest at the Regional Tourntiment~ Having taught secondary English and French for twenty-nine years, I know the value of staying abreast of educational theories and practices in my Eeld. Much has changed in the teaching of 1/nglish/language arts since I graduated from Virginia Tcch in 1973, especially in the area of writing instruction. The summer of 2001 I became a fellow with the Southwest Virginia Writing Project, earning six graduate credit hours, but more importantly, stretching my understanding of what it means to teach good writing. The course focused our attention on a variety of types of willing, including poetry, nazxatives, journaling, and research. My greatest contribution to education in Virginia, however, has been my work on Holocaust education. In 1986 I cv-authored an eighth grade cumculurr~ on human rights education with Mrs. Patricia Bijwaard and Dr. B. T. Brewer. This curriculum was adopted and distributed by the Department of Education to all school divisions in the state of Virginia. This curriculum remains very much a part of my English S program of study, as I erideavvr to teach students to respect individual differences and to understand the lessons of the past. In a smaller way one of my teaching strategies for presenting background information on French-speaking West Africa was chosen for inclusion in the 2003 edition of our French textbook, On 'Y Va. In addition, an article explaining the using of celebrities to teach about the problem of stereotyping was printed in the fall 2001 edition of the Virginia Teachers of English bulletin. C~ 003/006 08/18/2003~'MON 12:25 FAX 540.562 3995 RNK CO SCHOOLS PERSONNEL Finally, I have tried to be innovative in my teaching practices- Last spring I encouraged the creation of a double block of English 8 for our students who need remediation in English. When the class was implemented this fall, i worked with a fellow English teachex,lVZrs. Alma Osborn, to create the curriculum fvr the class. We did not want to bury the students in endless worksheets, so we had to develop units of study that would stimulate the students' desire to lcanl. As a result, students have played the role of newspaper reporter, interviewed neighbors and relatives about life in the 1940's as background fvr the reading of Harper Lee's To Kill a Mockingbird, and are currently competing in a Mother of the Year Essay Contest for Mother's Day. Tn another example, Y worked with fellow eighth grade English teacher Caroline LcFever last spring on a culminating unit for our advanced English classes. Cazoline is the technology guru i'or our building, so she took half of my class to the computer lab for two weeks to create a CD composite of the different types of projects we had done during the year, while I took half of her class and engaged them in a classroom productive of Shakespeare's A Midsummer Night's Dream, Tt required some major reshuffling of our priorities to accomplish this co-taught class, bui it made use of our respective talents in technology and drama. Finally, having found eazlicr success in aligning my Anne Frank Unit with the civics curriculum on types of government, 1 decided last year to align my teaching of William Bell's account of the Tian An Mcn Square massacre, Forbidden City, with our current teaching of Asia in world geography. The students see new meaning for tl~e material they are learning as they connect the facts from social studies with the historical fiction in English class. The unit culminates this year in Asian Studies Day on May 30''', complete with martial arts demonstrations, the viewing of Crouehin~ Tiler, Hidden Dry, and a catered Chinese luncheon from Szechuan. ~ 004/006 To conclude, cultivating my passion for teaching and fertilizing the minds of young people will always be the benchmarks of my work as an educator. I hope that I never lose nrxy enthusiasm for teaching these precious children in my chazgc! 08/19/2003 T%~ 10:17 FAX 540 562 3985 RNK CO SCHOOLS PERSONNEL 2404 Virginia Teacher of the Year Program v 'ew Since 196x, Virginia has participated in the National Teacher ofthe Year Program, sponsored by the Council of Chief State School OiTicers (CC550) and Scholastic Inc. The program honors teachers who represent the best in teaching in the Commonwealth of Virginia and the nation, The program provides local school divisions the opportunity to recognize outstanding teachers and to focus positive public attention on education and the teaching profession_ Those who are selected as Regional Teachers ofthe year, Virginia Teacher of the year, or finalists in the national competition become ambassadors for education and enjoy a lifetime of positive memories. Qualifications Individuals why possess current Virginia teaching licenses and who teach in state- accredited public or accredited nonpublic schools are eligible to participate in the State Teacher of the year program. (Individuals holding a provisional teaching license are not eligible to participate.) The program is open to all teachers, including school librarians, technology specialists, guidance counselors, and reading specialists_ Candidates should be teachers who are exceptionally skillful and dedicated and who are planning to continue in an active teaching status. Candidates who accept administrative or supervisory positions will no longer be eligible, Teachers selected should have the respect and admiration of students, parents, and colleagues. Additionally, they should play active meaningful roles in their communities as well as in their schools. Many candidates will have distinguished themselves as leaders in public education at the local, regional, and /or state levels_ Candidates should also be poised, articulate, and knowledgeable about their teaching areas and education in general. Numerous criteria are used in evaluating the nominees, but the most important is the ability to inspire the love of learning in students of all backgrounds and abilities. Candidates will be considered on the basis of the following criteria developed by the Council of Chief State School pfftcers: • Concern for individual students and ability to inspire learning; • Ability and willingness to work cooperatively with fellow professionals; • Willingness to devote time and energy to activities that result in improved instruction for children; • Ability to work effectively with the community; • Desire tv keep abreast of current educational theories and practices; • Ability and willingness tv make contributions to the field of education; and • Examples of innovative practices initiated by the candidate. ~~ y~s ~ ~~,~~~ ~~ ~r ~, ~~~~ ~v ;-~ ~ G~ r ~ C ~ ~ ~w ~~~~ ~ooz/ooz Sc ~~ ~ S ~ 3~~, k'_~~ ~~~~ 't'ic 08/19/2003 Tt'; 10:17 FAX 540 562 3995 RNK CO SCHOOLS PERSONNEL Gov~TY pV~~'~ a° o a c y 9c~~kr $zee~'~~ TO: OFFICE OF DIVISION SUPERINTENDENT 5937 Covc Road, N.W. Roanoke, Virginia 24019 Phone: (540) 562-3900 Fa:: (540) 5G2-399 PERSONNEL aFFI CE FACSIMILE TRANSMISSION C~ 001/002 DATE: ~- I ~ `~ FAX NUMBER: FROM: ~~a-a.~q~ ~ars~ / ,vl~~c ~~ FAX NUMBER FOR PERSONNEL OFFICE: (540} 5fi2-3995 NUMBER OF PAGES TO FOLLOW: l (Excluding Cover Page) COMMENTS: t clformslfaxtrans. mtl . ~. O~ AOANp~~ ~ ~ z c~ a ~~~~~ ~~ ~~~~ ~ 1838 DEPARTMENT OF COMMUNITY DEVELOPMENT DIRECTOR, ARNOLD COVEY 2 3 ~i~Ll~ ASSISTANT DIRECTOR, GEORGE W. SIMPSON, II , P.E. i CHIEF PLANNER, JANET SCHEID ___, _ ~ ;,`, ; ~ July 18, 2003 IMPORTANT NOTICE -PLEASE READ DEVELOPMENT REVIEW ENGINEERING INSPECTIONS MAPPING/GIS PERMITS PLANNING & ZONING STORMWATER MANAGEMENT A request of the property described below has been filed with the Board of Supervisors of Roanoke County. The Board has referred the matter to the Roanoke County Planning Commission for a recommendation. Information relative to this request is as follows: Petitioner: M. L. Leonard Inc. Purpose of Request: To obtain a Special Use Permit to operate a car wash Location of Property: 1600 Block of Washington Avenue, Vinton Magisterial District The date, time and place of the public hearing scheduled by the Planning Commission on this request is as follows: Tuesday, August 5, 2003 @ 7:00 p.m. Roanoke County Administration Center -Board Meeting Room 5204 Bernard Drive, Roanoke, Virginia The date, time and place of the public hearing scheduled by the Board of Supervisors on this request is as follows: Tuesday, August 26, 2003 @ 7:00 p.m. Roanoke County Administration Center -Board Meeting Room 5204 Bernard Drive, Roanoke, Virginia Additional information on this request may be obtained by contacting the Department of Community Development. Janet Scheid, Secretary Roanoke County Planning Commission P.O. BOX 29800 • ROANOKE, VIRGINIA 24018 • PHONE (540) 772-2080 • FAX (540) 772-21081 ® Recycled Paper AFFIDAVIT OF MAILING Petitioner: I hereby certify that all adjoining property owners pursuant to the above named petitioner's request for rezoning or consideration by the Board of Supervisors have been notified in writing according to Section 15.2-2204 of the Code of Virginia Roanoke County Planning Commission 1St Mailing: ~ ~3 2"d Mailing: 3`d Mailing: 4th Mailing: 2 L Diane Childers -Chris Hanes petition Page 1 From: Janet Scheid To: Diane Childers; Susan Carter Date: 7/24/03 3:49PM Subject: Chris Hanes petition Please withdraw. thanks. Janet Scheid, Chief Planner Roanoke County Department of Community Development P.O. Box 29800 Roanoke, VA 24018 (540)772-2094 Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor Page 1 ' ~(we~ ~-ll -03 From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 8/11/03 9:29AM Subject: RE: Ground Up, M. L. Leonard, Richard Sidor Hi Diane. Here is Ground Up ad -will run Aug. 12 and 19 -cost is 156.40. Thanks LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Ground Up Inc. to rezone 1.31 acres from AG-1, Agricultural Low Density District to AV, Village Center District and to obtain a Special Use Permit on 7.37 to operate a construction yard, landscape contractor located ~,~ on athryn Drive, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003Diane S. Childers, Clerk (2189574) Martha Fisher Plank The Roanoke Times Legal Advertising Rep. Ph.: 540-981-3440 Fax:540-981-3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, August 6, 2003 9:41 AM > To: legals@roanoke.com > Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor > «File: 08-26-Community Development Ads.doc» > Martha, > Attached are three legal ads to be published on August 12 and August 19, > 2003. > If you have any questions, please do not hesitate to contact me. > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor Page 1 ~xx~ ~ - r ~- v 3 From: Martha Plank <Martha.Plank@Roanoke.com> ~; To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 8/11/03 9:35AM Subject: RE: Ground Up, M. L. Leonard, Richard Sidor Diane, here is your other ad... It runs Aug. 12 & 19 -cost is 138.00. Thanks LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of M. L. Leonard Inc. to obtain a Special Use Permit to operate a car wash located in the 1600 Block of Washington Avenue, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003Diane S. Childers, Clerk (2189581) Martha Fisher Plank The Roanoke Times Legal Advertising Rep. Ph.: 540-981-3440 Fax: 540-981-3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, August 6, 2003 9:41 AM > To: legals@roanoke.com > Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor > «File: 08-26-Community Development Ads.doc» > Martha, > Attached are three legal ads to be published on August 12 and August 19, > 2003. > If you have any questions, please do not hesitate to contact me. > > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor Page 1 From: Diane Childers To: Martha Plank Date: 8/11 /03 11:43AM Subject: RE: Ground Up, M. L. Leonard, Richard Sidor Martha, One correction - it should read ..obtain a special use permit on 7.37 acres to operate... The word "acres" was left out originally. Sorry - I will proof these before sending them to you in the future. I have been assuming they were okay as they were sent to me. Hope you had a good weekend! Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> Martha Plank <Martha.Plank@Roanoke.com> 08/11/03 09:29AM »> Hi Diane. Here is Ground Up ad -will run Aug. 12 and 19 -cost is 156.40. Thanks LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Ground Up Inc. to rezone 1.31 acres from AG-1, Agricultural Low Density District to AV, Village Center District and to obtain a Special Use Permit on 7.37 to operate a construction yard, landscape contractor located on 5788 Kathryn Drive, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003Diane S. Childers, Clerk (2189574) Martha Fisher Plank The Roanoke Times Legal Advertising Rep. Ph.: 540-981-3440 Fax: 540-981-3415 Email: legals(c~roanoke.com > From: Diane Childers > Sent: Wednesday, August 6, 2003 9:41 AM > To: legals(a~roanoke.com > Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor > «File: 08-26-Community Development Ads.doc» > Martha, > Attached are three legal ads to be published on August 12 and August 19, -- -- - Dianp Childers - RE: Ground Up, M. L. Leonard, Richard Sidor __- -Page 2 __ > 2003. > If you have any questions, please do not hesitate to contact me. > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor Page 1 From: Martha Plank <Martha.Plank@Roanoke.com> ~rf0u~c~ `0-.~-0~ To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> ~~ Date: 8/6/03 4:30PM Subject: RE: Ground Up, M. L. Leonard, Richard Sidor thanks Diane... revised proof LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Richard J. Sidor to obtain a Special Use Permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located at 5916 Blackhorse Lane, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003Diane S. Childers, Clerk (2186530) Martha Fisher Plank The Roanoke Times Legal Advertising Rep. Ph.: 540-981-3440 Fax: 540-981-3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, August 6, 2003 1:01 PM > To: Martha.Plank@Roanoke.com > Subject: RE: Ground Up, M. L. Leonard, Richard Sidor > Martha, > Two corrections that were inaccurate in the original email I sent: > 1. Ad should read on the petition of... The word "the" was left out of > the > original text. > 2. Ad should say located at 5916 Blackhorse Lane... The original text > said > located on... > Thanks for making these changes. > Diane > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 --- - - - _- -- Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor > »> Martha Plank <Martha.Plank@Roanoke.com> 08/06/03 11:10AM »> > Good Morning Diane. I have Mr. Sidor's ad ready so that when he calls in > with payment, it will be ready. We decided that I wouldn't contact the > customer, since they know they have to prepay. > When the first ad ran for Mr. Leonard, he prepaid although he didn't have > to > (since he is a business). I assume you guys didn't tell him he had to > prepay. > Thanks for all your help! > THE FOLLOWING AD RUNS: Aug. 12 and 19 -cost is 147.20 to be prepaid. > LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County > Board > of Supervisors will hold a public hearing at 7 > p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke > County Administration Center, 5204 Bernard Drive, Roanoke, VA, on petition > of Richard J. Sidor to obtain a Special Use Permit to construct an > accessory > apartment on .52 acres, zoned R-1 Low Density Residential District, > located > on 5916 Blackhorse Lane, Cave Spring Magisterial District. A copy of this > application is available for inspection in the Department of > Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, > 2003Diane S. Childers, Clerk (2186530) > Martha Fisher Plank > The Roanoke Times > Legal Advertising Rep. > Ph.: 540-981-3440 > Fax: 540-981-3415 > Email: legals@roanoke.com > > From: Diane Childers > > Sent: Wednesday, August 6, 2003 9:41 AM > > To: legals@roanoke.com > > Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor > > «File: 08-26-Community Development Ads.doc» > > Martha, > > Attached are three legal ads to be published on August 12 and August 19, > > 2003. > > If you have any questions, please do not hesitate to contact me. Page 2._I Dane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor ~ Page 3 > > Diane S. Childers > > Clerk to the Board > > County of Roanoke > > Phone: (540) 772-2003 > > Fax: (540) 772-2193 .Diane Childers RE: Ground Up, M. L. Leonard, Richard Sidor Page 1 From: Diane Childers To: Martha Plank Date: 8/6/03 1:01 PM Subject: RE: Ground Up, M. L. Leonard, Richard Sidor Martha, Two corrections that were inaccurate in the original email I sent: 1. Ad should read on the petition of... The word "the" was left out of the original text. 2. Ad should say located at 5916 Blackhorse Lane... The original text said located on... Thanks for making these changes. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> Martha Plank <Martha.Plank@Roanoke.com> 08/06/03 11:10AM »> Good Morning Diane. I have Mr. Sidor's ad ready so that when he calls in with payment, it will be ready. We decided that I wouldn't contact the customer, since they know they have to prepay. When the first ad ran for Mr. Leonard, he prepaid although he didn't have to (since he is a business). I assume you guys didn't tell him he had to prepay. Thanks for all your help! THE FOLLOWING AD RUNS: Aug. 12 and 19 -cost is 147.20 to be prepaid. LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on petition of Richard J. Sidor to obtain a Special Use Permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located on 5916 Blackhorse Lane, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003Diane S. Childers, Clerk (2186530) Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor Martha Fisher Plank The Roanoke Times Legal Advertising Rep. Ph.: 540-981-3440 Fax: 540-981-3415 Email: legals(a~roanoke.com > From: Diane Childers > Sent: Wednesday, August 6, 2003 9:41 AM > To: IegalsCa~roanoke.com > Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor > «File: 08-26-Community Development Ads.doc» > Martha, > Attached are three legal ads to be published on August 12 and August 19, > 2003. > If you have any questions, please do not hesitate to contact me. > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193 Page 2 Diane Childers -Ads: Ground Up, M. L Leonard, Richard Sidor Page_1_ ~ „ . From: Diane Childers To: legals@roanoke.com Date: 8/6/03 9:41 AM Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor Martha, Attached are three legal ads to be published on August 12 and August 19, 2003. If you have any questions, please do not hesitate to contact me. Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 Diane Childers - 08-26-Community Development Ads.doc Page 1 y _ _ __~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Ground Up Inc. to rezone 1.31 acres from AG-1, Agricultural Low Density District to AV, Village Center District and to obtain a Special Use Permit on 7.37 to operate a construction yard, landscape contractor located on 5788 Kathryn Drive, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003, Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, August 12, 2003 Tuesday, August 19, 2003, Direct the bill for publication to: Ground Up Inc. C/o Timothy T. Phelps 5788 Kathryn Drive Roanoke, VA 24014 540/772-4722 mobile: 529-5754 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 1 j Diane Childers - 08-26-Community Development Ads.doc LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of M. L. Leonard Inc. to obtain a Special Use Permit to operate a car wash located in the 1600 Block of Washington Avenue, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003 Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, August 12, 2003 Tuesday, August 19, 2003 Direct the bill for publication to: M. L. Leonard Inc. Attn: Mike Leonard P.O. Box 688 Blue Ridge, VA 24064 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 Page 3 3 Diane Childers - 08-26-Community Development Ads.doc Page 4 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on petition of Richard J. Sidor to obtain a Special Use Permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located on 5916 Blackhorse Lane, Cave ', Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003 Diane S. Childers, Clerk Please publish in the Roanoke Times: Tuesday, August 12, 2003 Tuesday, August 19, 2003, Direct the bill for publication to: Richard J. Sidor 5916 Blackhorse Lane Roanoke, VA 24018 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Diane S. Childers Clerk to the Board P. O. Box 29800 Roanoke, VA 24018 4 Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor Page 1 . ~.~.. From: Martha Plank <Martha.Plank@Roanoke.com> To: 'Diane Childers' <DCHILDERS@co.roanoke.va.us> Date: 8/6/03 11:10AM Subject: RE: Ground Up, M. L. Leonard, Richard Sidor Good Morning Diane. I have Mr. Sidor's ad ready so that when he calls in with payment, it will be ready. We decided that I wouldn't contact the customer, since they know they have to prepay. When the first ad ran for Mr. Leonard, he prepaid although he didn't have to (since he is a business). I assume you guys didn't tell him he had to prepay. Thanks for all your help! THE FOLLOWING AD RUNS: Aug. 12 and 19 -cost is 147.20 to be prepaid. LEGAL NOTICE~~ROANOKE COUNTY~~BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 26, 2003, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, onepetition +hc of Richard J. Sidor to obtain a Special Use Permit to construct an accessory apartment on .52 acres, zoned R-1 Low Density Residential District, located a~ -err 5916 Blackhorse Lane, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: August 8, 2003Diane S. Childers, Clerk (2186530) Martha Fisher Plank The Roanoke Times Legal Advertising Rep. Ph.: 540-981-3440 Fax: 540-981-3415 Email: legals@roanoke.com > From: Diane Childers > Sent: Wednesday, August 6, 2003 9:41 AM > To: legals@roanoke.com > Subject: Ads: Ground Up, M. L. Leonard, Richard Sidor > «File: 08-26-Community Development Ads.doc» > Martha, > Attached are three legal ads to be published on August 12 and August 19, > 2003. > If you have any questions, please do not hesitate to contact me. ,. __ - _~ Pa e 2 Diane Childers - RE: Ground Up, M. L. Leonard, Richard Sidor 9~,, _ • ~ ~ • .. > Diane S. Childers > Clerk to the Board > County of Roanoke > Phone: (540) 772-2003 > Fax: (540) 772-2193