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1/27/2004 - Regular
Working Document -Subject to Revision Roanoke County Board of Supervisors Action Agenda January 27, 2004 Good afternoon and welcome to our meeting for January 27, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:00 p.m. 2. Invocation: Pastor David Fraser Faith Alliance Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Paul Mahoney added item to closed meeting pursuant to Section 2.2-3711 A (1) personnel matter Chairman Flora advised that the recognition of the Cave Spring High School volleyball team has been postponed until February 24 at 7:00 p.m. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Parks, Recreation & Tourism Department for receiving accreditation by the American Camping Association (ACA) for residential camp programs offered at Camp Roanoke 1 Chairman Flora presented the certificate of recognition to Pete Haislip, Director of Parks, Recreation and Tourism. Also present was Bill Sgrinia, former Recreation Supervisor at Camp Roanoke, who is now Director of Parks & Recreation for Montgomery County. D. BRIEFINGS None E. NEW BUSINESS 1. Approval of resolution endorsing and adopting the Ozone Early Action Plan for the Roanoke Valley Area. (Elmer Hodge, County Administrator) R-012704-1 JBC motion to adopt resolution URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. JPM motion to approve 1St readings 2"d readings and public hearing - 2/24/04 URC 1. First reading of ordinance to obtain a Special Use Permit to operate a Private Kennel on 1.5 acres, located at 5005 Buffalo Circle, Catawba Magisterial District, upon the petition of Les and Angela Meadows and Barbara J. Schuyler 2. First reading of ordinance to rezone 2.37 acres from R-1 Low Density Multi- Family Residential District to C-1 Office District to construct a general office, located at 3640 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Roanoke Council of Garden Clubs, Incorporated 3. First reading of ordinance to amend the conditions of Ordinance 032399-8, Condition 4, to increase the maximum light pole height from 22 feet to 33.5 feet for property located at 3270 Electric Road, Cave Spring Magisterial District, upon the petition of Balzer & Associates, Inc. 4. First reading of ordinance to amend conditions on Planned Residential Development (PRD) consisting of approximately 220 acres and rezone 32 acres from R1-C Single Family Residential District with conditions to PRD, 2 located south of the Blue Ridge Parkway at milepost 125, Cave Spring Magisterial District, upon the petition of Land Planning & Design Associates G. FIRST READING OF ORDINANCES None H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the quitclaim and release of Roanoke County's interest in a portion of the "Old Bushdale Road" pursuant to an agreement with Elga Draper and Lura Draper, Vinton Magisterial District. (Paul Mahoney, County Attorney) 0-012704-2 MWA motion to adopt ordinance URC 2. Second reading of ordinance to amending Chapter 20. Solid Waste of the Roanoke County Code to provide revised definitions and revised provisions for collection of solid waste from residential and commercial customers. (Anne Marie Green, Director of General Services) 0-012704-3 MWA motion to adopt ordinance eliminating the provision authorizing dumpster service URC 3. Second reading of an ordinance to vacate, quit-claim and release a portion of a 20' access easement and to accept in exchange a relocated new portion of a 20' access easement across Lots 1 and 2, Section No. 5, "The Groves", owned by Boone, Boone & Loeb, Inc., to The Groves sewer lift station, Cave Spring Magisterial District. (Gary Robertson, Utility Director) 0-012704-4 MAW motion to adopt ordinance URC 4. Second reading of an ordinance to amend the Roanoke County Code by the amendment of Section 2-7 "Reimbursement of Expenses Incurred for Emergency Response." (Paul Mahoney, County Attorney) 0-012704-5 JBC motion to adopt ordinance URC 3 APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments & Appeals (Fire Code Board of Appeals) Chairman Flora requested that the Clerk determine if Mr. Darnall would like to serve an additional term 3. Grievance Panel Supervisor McNamara requested that the Clerk determine if Ms. Anderson would like to serve an additional term J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-012704-6 RCF motion to adopt consent resolution URC 1. Approval of minutes -January 13, 2004 2. Confirmation of Committee appointment to the Roanoke Valley-Alleghany Regional Commission A-012704-6.a 3. Request to accept grant in the amount of $1,500 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints in conjunction with the National Park Service A-012704-6.b 4. Request to accept grant in the amount of $3,000 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints, Aggressive Driving Enforcement, Injury Accident Reduction and Safety Belt and Child Seat Enforcement A-012704-6.c 4 5. Request to accept grant in the amount of $39,725 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit A-012704-6.d 6. Resolution in support of Chesterfield County's submission to the 2004 Virginia General Assembly requesting the adoption of legislation allowing any Chartered County to assess Transportation Impact Fees on new development R-012704-6.e 7. Request from the schools to appropriate tuition for the Preschool Program funding in the amount of $79,560 for Fiscal Year 2003-2004 A-012704-6.f 8. Request from schools to accept and appropriate Title III, Part A grant funds in the amount of $21,738.98 for educational programs for students with limited English proficiency A-012704-6.g K. REQUESTS FOR WORK SESSIONS None L. REQUESTS FOR PUBLIC HEARINGS None M. CITIZENS' COMMENTS AND COMMUNICATIONS None N. REPORTS MWA motion to receive and file the following reports URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 5 4. Future Capital Reserve 5. Accounts Paid -December 2003 6. Statement of expenditures and estimated and actual revenues for the month ended December 31, 2003 7. Report from VDOT of changes to the secondary road system in December 2003 8. Report of Claims Activity for the Self-Insurance Program for the period ending December 31, 2003 9. Statement of Treasurer's accountability per investment and portfolio policy as of December 31, 2003 O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel regarding pending litigation, namely Cellco Partnership vs. Roanoke County; and Section 2.2-3711 A (30) discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, namely public safety center; and Section 2.2-3711 A (1) personnel matter RCF motion to go into closed session at 4:10 p.m. URC The closed meeting was held from 4:15 p.m. until 5:00 p.m. P. WORK SESSION (4th Floor Conference Room) None EVENING SESSION Q. CERTIFICATION RESOLUTION R-012704-7 RCF motion to adopt resolution URC R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 6 1. Resolution of congratulations to the Cave Spring High School Volleyball team for winning the State Group AA Championship for the second consecutive year This item was postponed until February 24 at 7:00 p.m. S. PUBLIC HEARINGS 1. Public hearing to solicit citizen comment on the proposed creation of the Western Virginia Water Authority and adoption of resolution. (Elmer Hodge, County Administrator) There were no citizens present to speak on this matter. R-012704-8 MWA motion to adopt resolution U RC 2. Public hearing to solicit citizen comments on possible funding from the Virginia Community Development Block Grant (VCDBG) Local Innovation Program for entrepreneurial loans to Roanoke County businesses. (Melinda Cox, Existing Business Manager) There were no citizens present to speak on this matter. T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to repeal in its entirety Chapter 8. Erosion and Sediment Control of the Roanoke County Code and adopting Chapter 8.1. Erosion and Sediment Control of the Roanoke County Code. (Arnold Covey, Director of Community Development) 0-012704-9 JPM motion to adopt ordinance U RC U. CITIZENS' COMMENTS AND COMMUNICATIONS None V. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Wray: He advised that there was a water line break this past weekend and he thanked the Utility Department staff and Gary Robertson for getting it fixed so quickly. 7 Supervisor Church: (1) He advised that he had responded in writing to Mr. Branscom's inquiries about staffing at the Catawba Fire Station. Effective December 1, 2003, the Catawba Station has been staffed with two crew members from 6:00 a.m. until 6:00 p.m. He expressed appreciation to Mr. Branscom for his continued interest in this matter. (2) He expressed condolences upon the death of Dr. Kizer-Bell, President of Hollins University. She was a vibrant person who was communicating her vision for Hollins University, and made a big impact on the Roanoke Valley. Supervisor Flora: He also expressed condolences to Dr. Kizer-Bell's family, friends and the Hollins University community. He advised that Dr. Kizer-Bell was an active and influential leader, and he offered any assistance that the County could provide during the University's transition period. W. ADJOURNMENT TO TUESDAY, FEBRUARY 10, 2004, AT 12:00 NOON FOR A JOINT MEETING WITH ROANOKE CITY COUNCIL AND THE WESTERN VIRGINIA WATER AUTHORITY AT THE ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW, 4T" FLOOR TRAINING ROOM, ROANOKE, VIRGINIA RCF adjourned the meeting at 7:40 p.m. to February 10, 2004, at 12:00 Noon for a joint meeting with Roanoke City Council and the Western Virginia Water Authority at the Roanoke County Administration Center 8 Roanoke County Board of Supervisors Agenda January 27, 2004 Good afternoon and welcome to our meeting for January 27, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor David Fraser Faith Alliance Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Parks, Recreation & Tourism Department for receiving accreditation by the American Camping Association (ACA) for residential camp programs offered at Camp Roanoke D. BRIEFINGS E. NEW BUSINESS 1. Approval of resolution endorsing and adopting the Ozone Early Action Plan for the Roanoke Valley Area. (Elmer Hodge, County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1 1. First reading of ordinance to obtain a Special Use Permit to operate a Private Kennel on 1.5 acres, located at 5005 Buffalo Circle, Catawba Magisterial District, upon the petition of Les and Angela Meadows and Barbara J. Schuyler 2. First reading of ordinance to rezone 2.37 acres from R-1 Low Density Multi- Family Residential District to C-1 Office District to construct a general office, located at 3640 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Roanoke Council of Garden Clubs, Incorporated 3. First reading of ordinance to amend the conditions of Ordinance 032399-8, Condition 4, to increase the maximum light pole height from 22 feet to 33.5 feet for property located at 3270 Electric Road, Cave Spring Magisterial District, upon the petition of Balzer & Associates, Inc. 4. First reading of ordinance to amend conditions on Planned Residential Development (PRD) consisting of approximately 220 acres and rezone 32 acres from R1-C Single Family Residential District with conditions to PRD, located south of the Blue Ridge Parkway at milepost 125, Cave Spring Magisterial District, upon the petition of Land Planning & Design Associates G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing the quitclaim and release of Roanoke County's interest in a portion of the "Old Bushdale Road" pursuant to an agreement with Elga Draper and Lura Draper, Vinton Magisterial District. (Paul Mahoney, County Attorney) 2. Second reading of ordinance amending Chapter 20. Solid Waste of the Roanoke County Code to provide revised definitions and revised provisions for collection of solid waste from residential and commercial customers. (Anne Marie Green, Director of General Services) 3. Second reading of an ordinance to vacate, quit-claim and release a portion of a 20' access easement and to accept in exchange a relocated new portion of a 20' access easement across Lots 1 and 2, Section No. 5, "The Groves", owned by Boone, Boone & Loeb, Inc., to The Groves sewer lift station, Cave Spring Magisterial District. (Gary Robertson, Utility Director) 4. Second reading of an ordinance to amend the Roanoke County Code by the amendment of Section 2-7 "Reimbursement of Expenses Incurred for Emergency Response." (Paul Mahoney, County Attorney) 2 I. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments & Appeals (Fire Code Board of Appeals) 3. Grievance Panel J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -January 13, 2004 2. Confirmation of Committee appointment to the Roanoke Valley-Alleghany Regional Commission 3. Request to accept grant in the amount of $1,500 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints in conjunction with the National Park Service 4. Request to accept grant in the amount of $3,000 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints, Aggressive Driving Enforcement, Injury Accident Reduction and Safety Belt and Child Seat Enforcement 5. Request to accept grant in the amount of $39,725 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit 6. Resolution in support of Chesterfield County's submission to the 2004 Virginia General Assembly requesting the adoption of legislation allowing any Chartered County to assess Transportation Impact Fees on new development 7. Request from the schools to appropriate tuition for the Preschool Program funding in the amount of $79,560 for Fiscal Year 2003-2004 8. Request from schools to accept and appropriate Title III, Part A grant funds in the amount of $21,738.98 for educational programs for students with limited English proficiency K. REQUESTS FOR WORK SESSIONS 3 L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Reserve 5. Accounts Paid -December 2003 6. Statement of expenditures and estimated and actual revenues for the month ended December 31, 2003 7. Report from VDOT of changes to the secondary road system in December 2003 8. Report of Claims Activity for the Self-Insurance Program for the period ending December 31, 2003 9. Statement of Treasurer's accountability per investment and portfolio policy as of December 31, 2003 O. CLOSED MEETING pursuant to Code of Virginia Section 2.2-3711 A (7) consultation with legal counsel regarding pending litigation, namely Cellco Partnership vs. Roanoke County; and Section 2.2-3711 A (30) discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, namely public safety center P. WORK SESSION (4th Floor Conference Room) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 4 1. Resolution of congratulations to the Cave Spring High School Volleyball team for winning the State Group AA Championship for the second consecutive year S. PUBLIC HEARINGS 1. Public hearing to solicit citizen comment on the proposed creation of the Western Virginia Water Authority and adoption of resolution. (Elmer Hodge, County Administrator) 2. Public hearing to solicit citizen comments on possible funding from the Virginia Community Development Block Grant (VCDBG) Local Innovation Program for entrepreneurial loans to Roanoke County businesses. (Melinda Cox, Existing Business Manager) T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to repeal in its entirety Chapter 8. Erosion and Sediment Control of the Roanoke County Code and adopting Chapter 8.1. Erosion and Sediment Control of the Roanoke County Code. (Arnold Covey, Director of Community Development) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS W. ADJOURNMENT TO TUESDAY, FEBRUARY 10, 2004, AT 12:00 NOON FOR A JOINT MEETING WITH ROANOKE CITY COUNCIL AND THE WESTERN VIRGINIA WATER AUTHORITY AT THE ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW, 4T" FLOOR TRAINING ROOM, ROANOKE, VIRGINIA 5 •. i ACTION NO. ITEM NO. C - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Recognition of the Parks, Recreation & Tourism Department for receiving accreditation by the American Camping Association (ACA) for residential camp programs offered at Camp Roanoke SUBMITTED BY: APPROVED BY: Pete Haislip Director of Parks, Recreation & Tourism Elmer C. Hodge ~/~' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As part of the renovation of Camp Roanoke, staff began developing operational plans with the goal of receiving accreditation by the American Camping Association (ACA). ACA accredits over 2,300 camps and ACA-accredited camps meet up to 300 standards for health, safety, and program quality. The main purpose of the ACA-accreditation program is to educate camp owners and directors in the administration of key aspects of camp operation, particularly those related to program quality and the health and safety of campers and staff. The standards establish guidelines for policies, procedures, and practices to be implemented by the camp. In December 2003, we were notified that Camp Roanoke had received accreditation for its residential camp programs. During the evaluation process, Camp Roanoke was graded in the following categories: Site and Food Service Transportation Health and Wellness Operational Management Human Resources Program Design and Activities Aquatics Program Adventure /Challenge -~- i Receiving accreditation at Camp Roanoke is a significant achievement, particularly in light of the fact that Camp Roanoke has been in operation for only three years since the renovation. One of the key benefits of accreditation is that it is an independent review, which gives parents of prospective camper's confidence that the camp has met rigorous standards for their programs and facilities and is a good environment for their children. I would like to recognize and thank the Camp Roanoke staff, Bill Sgrinia, and Andrew Bailey for their hard work and efforts in achieving this recognition and the opportunities it creates for the camp. ~ ~~~ ~-' CERTIFICATE OF RECOC~IYITIOIY AWARDED TO T FOR RECEIVING ACCREDITATION FROM THE AMERICAN CAMPING ASSOCIATION FOR RESIDENTIAL PROGRAMS AT CAMP ROANOKE • In December, 2003, the American Camping Association (ACA) accredited Camp Roanoke's residential camp programs. • The ACA Accreditation Program educates camp owners and directors in the administration of key aspects of camp operation, particularly those related to program quality and the health and safety of campers and staff. • The ACA-accredited camps meet up to 300 standards for health, safety, and program quality. • The standards establish guidelines for needed policies, procedures, and practices that Camp Roanoke has implemented. • During the evaluation process, Camp Roanoke was graded in the following categories and received very high scores: Site and Food Service, Transportation, Health and Wellness, Operational Management, Human Resources, Program Design and Activities, Aquatics Program, and Adventure/Challenge. Presented this 27th day of January 2004 Richard C. Flora, Chairman ~h ~,~ 2~ Michael W. Altizer, Vice-Chaff an eph P. McNam/a~r~aff ~~ Jose h . °Butch" Church Michael A. Wray AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION 012704-1 ENDORSING AND ADOPTING THE OZONE EARLY ACTION PLAN FOR THE ROANOKE VALLEY AREA WHEREAS, clean air is essential for quality of life, economic development and general public well-being of the Roanoke Valley Area; and, WHEREAS, the United States Environmental Protection Agency (EPA) established a revised 8-hour ozone standard in 1997 that was set at 0.085 parts per million (ppm), averaged over athree-year period; and, WHEREAS, the ozone monitoring station in the Roanoke area (in the Town of Vinton) currently has a design value of 0.085 ppm that would qualify the area for the designation of non-attainment area for ozone under the Clean Air Act (CAA) of 1990; and, WHEREAS, the EPA has developed and endorsed the air quality planning concept of Early Action Compacts, where an area that marginally exceeds the ozone standard can enter into a voluntary agreement with state and federal governments to develop and implement an Early Action Plan to proactively reduce ozone levels and come into compliance with the standard; and, WHEREAS, elected officials, representing the Cities of Roanoke and Salem, the Counties of Botetourt and Roanoke and the Town of Vinton, acting through the Roanoke Valley Area Metropolitan Planning Organization (MPO) entered into an Ozone Early Action Compact with the Virginia Department of Environmental Quality (VDEQ) and the Federal Environmental Protection Agency (EPA) in December 2002; and, WHEREAS, the Ozone Early Action Compact authorized the establishment of an Early Action Plan Task Force and the development of a regional Early Action Plan consisting of local, state and national strategies to bring the Roanoke Valley Area into attainment with the 8-hour Ozone standard by 2007; and, WHEREAS, in response, the Early Action Plan Task Force has developed and submitted a Early Action Plan for consideration and adoption by the localities that have entered into the Early Action Compact; and, WHEREAS, the Early Action Plan contains specific commitments and responsibilities to be undertaken by the localities that have entered into the Early Action Compact; and, 1 ti_ .,. WHEREAS, technical analyses conducted by VDEQ and EPA indicate that air quality is expected to improve in the Roanoke Valley area by 2007; and, WHEREAS, the Board of Supervisors of Roanoke County is fully committed to fulfill these specific commitments and responsibilities under the Ozone Early Action Plan; and, WHEREAS, furthermore, the Board of Supervisors is fully committed to the regional cooperation and coordination necessary to bring the area into attainment, as measured by the regional Ozone monitor, for the 8-hour Ozone standard in 2007. NOW, THEREFORE, BE IT RESOLVED, that on this 27th day of January, 2004, the Board of Supervisors of Roanoke County, Virginia, officially approves and endorses the regional Ozone Early Action Plan (EAP), and is committed to its implementation and success. AND BE IT FURTHER RESOLVED, that a signed copy of this resolution of commitment from Roanoke County will be sent to the Director of the Virginia Department of Environmental Quality for processing and inclusion into the official State Implementation Plan, which once approved by EPA will make these commitments and responsibilities federally enforceable. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: ~• R`~7`~-~-~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Robert Burnley, Director, Virginia Department of Environmental Quality Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission Arnold Covey, Director, Community Development Anne Marie Green, Director, General Services Jim Vodnik, Assistant Director, General Services Paul Mahoney, County Attorney I hereby certify that the foregoing is a true and correct copy of Resolution 012704-1 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 27, 2004. Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors 2 L `. ACTION NO. ITEM NO. L -~- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Resolution endorsing and adopting the Ozone Early Action Plan for the Roanoke Valley Area SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: The five city, county, and town managers involved in this agreement have worked with the Roanoke Valley Alleghany Regional Commission Metropolitan Planning Organization (MPO) from the beginning and as such, I will be presenting this information to the Board. Wayne Strickland, Executive Director, and Mark McCaskill, Project Manager, will be at the meeting to explain any necessary details. The deadline for adoption of the resolution is February 29, 2004. If the valley governments are not able to come into voluntary compliance, they will be designated as anon-attainment area as outlined in Attachment A. This is a 20 year process that makes it much more difficult to expand existing businesses and recruit new businesses to the area. We regret sending such a large volume of information, but this is likely to impact the business community and we wanted to provide you with full details. SUMMARY OF INFORMATION: This resolution approves and endorses the regional Ozone Early Action Plan (EAP) and commits the County to its implementation and success. On January 14, 2003, the Board ratified the execution of an Early Action Compact with the U. S. Environmental Protection Agency to prepare a regional plan for ozone reduction. The Roanoke Valley has exceeded acceptable limits for air quality. This Compact will assist the region in avoiding listing as a non- attainment area for air quality. 1 • ~~ The Roanoke Valley Area Metropolitan Planning Organization representing the cities of Roanoke and Salem, the counties of Botetourt and Roanoke, and the town of Vinton has negotiated an Ozone Early Action Compact with the Virginia Department of Environmental Quality and the EPA to reduce ozone levels and to come into compliance with air quality standards. This EAP lists several actions to be taken by the local governments. Roanoke County will undertake such actions, including, retro-fitting 100 Roanoke County school buses with diesel oxidation catalysts, the purchase of more efficient, alternative fuel and low emission vehicles; and will expand educational and informational training for its citizens and employees to reduce the environmental impact of the use of motor vehicles; it will encourage bicycle infrastructure and amenities; it will support tree canopy/urban forestry; and it will not operate lawn and garden equipment on predicted ozone non-attainment days and encourage the public to restrict such uses. FISCAL IMPACT: These actions will be funded through the adoption of future budgets. ALTERNATIVES: 1. Approve and endorse the regional Ozone Early Action Plan. 2. Decline to approve and endorse the regional Ozone Early Action Plan, and risk designation as anon-attainment area under the Clean Air Act. STAFF RECOMMENDATION: The execution of this EAP will improve the region's air quality, maintain on-going economic development efforts, and protect the health and well-being of our citizens. Therefore, staff recommends that the Board endorse and approve the regional Ozone Early Action Plan, and that it commits County resources to its implementation and success. 2 ~~~ General Services -.. - Department Memo To: County of Roanoke Board of Supervisors Cc: Elmer Hodge From: Jim Vodnik, Assistant Director General Services Date: 1 /23/2004 Re: Ozone Early Action Plan The County of Roanoke has entered into the Roanoke MSA Ozone Early Action Compact with the Virginia Department of Environmental Quality, EPA Region III, Salem, Roanoke, Vinton and Botetourt County. The purpose of the Compact is to develop an Ozone Early Action Plan (OEAP) and subsequent activities that would reduce Ozone concentrations in the Roanoke Valley to levels compliant with the EPA's National Ambient Air Quality Standard. In so doing, we would not only improve our air quality but also avoid being designated an official nonattainment area and thereby face various mandatory compliance measures. The aforementioned municipalities, VDEQ, EPA, several local businesses and community groups have been meeting over the last year, under the guidance of the Roanoke Valley-Alleghany Regional Commission to develop the Early Action Plan. Twenty three strategies deemed most likely to reduce ozone concentration have been advanced in the draft plan and several of these will require input by and support from Roanoke County. For each of the strategies involving the County, a letter of support will need to be sent to Mr. Robert Burnley, Director of the Virginia DEQ, ideally by the end of January, but certainly no later than the end of February. The final OEAP is to be submitted to EPA and VDEQ by March 31, 2004. The OEAP consists of three sections and there are multiple strategies within each section. The following is a list of those strategies requiring specific action by Roanoke County, along with a brief description of what is entailed. i ~ `' ..~ Strategies Requiring Action by Roanoke County Sec. I, Item 2 "Limit idling times for School Buses • Action requires no investment • Responsible Party: School Board Sec. I, Item 3 "Retrofit Roanoke County School Buses" • Installation of catalysts on exhaust systems, funded by others • Responsible Party: School Board Sec. I, Item 8 "Purchase Low mission, Alternative Fuel (hybrid Vehicles" • Develop plan to purchase cleaner, hybrid or alternative fuel vehicles. • Potential investment: Not known at this time. • Responsible Party: Roanoke County Vehicle Replacement Team Sec. I, Item 10 "Fleet Education & Training" • Educate County Employees on reducing vehicle impact on environment via educational brochure (complete) and environmental driving training (ongoing, component of mandatory defensive driving class). No additional investment outside ordinary operations. • Responsible Party: Environmental Assessment Team (EAT), Risk Management Sec. II, Item 11 "Air Quality Action Day" • Local governments make commitments to limit or ban certain Ozone precursor activities during Ozone Alert days, such as pesticides, solvents, carpooling, and telecommuting. • Investment: Staff time to develop educational materials and promote concept. • Responsible Party: HR, PIO, Air Quality Coordinator (not yet named) Sec. II, Item 12 "Early Morning/late Evening Refueling" • Voluntary for customers of retail gasoline stations, mandatory for local governments. • Refuel fleets before 8 AM and after 5 PM on Ozone alert days. • Responsible Party: Departments with fleets. EAP - Memo to Board 2 . + i Sec. II Item 16 "Bicycle Infrastructure and Amenities" • Increase bicycle infrastructure: network of bike routes, bike racks at public buildings, encourage developers to provide bike infrastructure. • Investment will be required. • Responsible Party: Community Development, Parks Sec. II, Item 18 "Tree Canopy/Urban Forestry" • Tree planting program, County Parks estimates 100 new trees planted per year. The Board may wish to commit to increasing this amount, as the goal for Roanoke MSA by 2007 is to plant 10,000 trees. • Investment: Unknown, based on final commitment • Responsible Party: Parks Sec. III, Item 20 "Replace Gasoline Carts & Turf Equipment at Golf Courses" • Each jurisdiction to obtain voluntary commitment from at least one golf course to transition to electric golf carts and equipment. • Investment: Yes • Responsible Party: Not yet determined. Sec. III, Item 21 "Buy-back of Gasoline Lawn/garden Equipment When Purchase Electric or Manual. • If willing, local governments would mandate purchase of a certain percent of electric equipment in-house. • Funding: Must be identified • Responsible Party: EAT, Parks Sec. III, Item 22 "Episodic Restriction of Gasoline Lawn/Garden Equipment" • Voluntary (may need to mandate if goals not met) restriction of use of gasoline powered lawn/garden equipment in all sectors on Ozone Action Days. • Cost: Lost revenue in private sector. • Responsible Party: Parks. Possibly BOS via new ordinance. EAP - Memo to Board 3 Sec. III, Item 23 "Episodic Ban of (gasoline) Lawn/garden Equipment on Ozone ' Action Days" ~, ~.~.: • This will be mandatory for State and Local Governments • Cost: Possible lost productivity and use of fields • Responsible Party: Parks. Other (optional) strategies the County may wish to support or implement include: Sec. II, Item 14 "Media and Public Relations Air Quality Action Days" Sec. II, Item 15 "Public Transit Incentives" "Ban Open Burning on Ozone Action Days" via Fire Marshall permitting process. This item is not in the EAP but can possibly be accomplished by enforcing the ordinance. EAP - Memo to Board 4 . , Local Government Support of Early Action Plan A resolution of adoption from each counciU board of supervisors will be needed by February at the latest. Specific Items: • Page 3 "Limiting Idling Times for School Buses" Idling restrictions already exist for City of Roanoke, City of Salem and Roanoke County a letter from each school board or representative stating that they will aggressively enforce existing restrictions will be helpful. • Pages S - 8 "City of Roanoke Vehicle Purchases" A letter from Paul Truntich detailing purchases is expected. • Page 9 "County of Roanoke Low-emission vehicle" A letter from Jim Vodnik is expected by the end of December. • Page 12 "Air Quality Action Day" A letter from each locality (council, board or CAO) stating that the locality will appoint an "Air Quality Action Day Coordinator," that air quality action day materials (provided by RVARC Alternative Transportation Coordinator) will be distributed to each employee and that the locality will provide incentives to encourage ridesharing, public transit, bike or walk among employees on days predicted to be air quality nonattainment is necessary. • Page 1 S "Early Morning or Late Evening Refueling" A letter from each locality (council, board or CAO) stating that the localities vehicle fleets will not be refueled between 8:00 am and 5:00 pm on days predicted to be air quality nonattainment is needed. • Page I8 "Media and Public Relations Concerning Air Quality Action Days" A letter from each locality (responsible department head) stating that the locality will donate appropriate in kind resources (time on local access channel, local government conununications channels, local government newsletters etc.) to informing and encouraging the public to participate in Air Quality Action Days is needed. • Page 23 "Tree Canopy/ Urban Forestry" A letter stating how many trees the locality is committed to plant from now to 2007 will be appreciated. • Page 27 "Replacement of Gasoline Golf Equipment with Electric" A letter from each locality with a golf course that it will encourage at least one golf course to replace any gasoline golf equipment with electric as feasible. • Page 30 "Lawn and Garden Use Restrictions" A letter from each locality (council, board or CAO) that the locality will refrain from mowing, cutting etc on days that are predicted to be air quality nonattainment. • Open Burning -Many localities have an open burning ban or a permit process. A letter from the local fire marshal stating that air quality considerations will be taken into account when granting an open burning permit (i.e. no permits on days forecast to be air quality nonattainment and/or limited permits during the ozone season) is needed. In addition to you help with these specific items, we are looking to you to "champion" the plan to your respective councils and boards. G- ~' 1 Attachment A Ozone Planning Path Comparison Ear/y Action vS, Traditions/ Nonattainment Early Action Path Nona ttainment Path 2003 Develop Early Action 2003 Plan 2004 Submit EAP 2004 Nonattainment designation Designation deferred 2005 Implement Controls 2005 Develop SIP 2006 2006 Submit SIP 2007 Attain standard 2007 Implement controls NO FURTHER REQUIRMENTS IFSUCCESFUL 2009 Attain standard 2011 Area designated attainment Implement 1st 10-year maintenance plan 2021 Implement 2nd 10-year maintenance plan to 2031 ~, Attachment A Planning & Control Requirements Ear/y Action vs, Traditions/ Nonattainment Early Action Path Locally selected control strategies • Combined with state & federal measures • Strict adherence to deadlines Reversion to nonattaimm~et if unsuccessful Nonattainment Path Beginning in 2004: Nonattainment permit & offset requirements Transportation & general conformity requirements Included in the SIP: Emissions budgets • Reasonably Available Control Technology (RACY) for major sources -Specific Point Sources • Rate of Progress reductions • Reformulated gasoline? • Other measures such as Reasonably Available Control Measures (RACM) needed to attain? -General Sources After SIP submission: • Sanctions for failure to implement or attain Bump-up to higher classification After Attainment: • Two ten-year maintenance plans (with budgets) • continued conformity requirements • Additional Controls? s ~ N U '~ N U w O N O 00 a~ 0 0 M O O N O O ,--~ ~, O .,.., a~ ~ ,~ ~, o ~ ~ ~ ~ W `~ a ~ ~ ~ o .~ ~ ~ ~ --~ ~ W ...r Attachment A N M O •. N p~j V O -~' O ~ o -~ N ~ 0o v o, ~ ~ w o ~ ~ ~ o ~ N O~ ~ O ~ O~ -~ ~ ~ O 0~0 ~D cf' N O o~ pOANp~~ ~ ' A z ~ 1838 Board of -Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Richard C. Flora, Chairman Hollins Magisterial District Michael W. Altizer, Vice-Chairman January 23, 2004 Vinton Magisterial District Mr. Robert Burnley, Director Virginia Department of Environmental Quality 629 East Main Street Richmond, Virginia 23219 Dear Director Burnley: ~~~ Joseph B. "Butch" Church Catawba Magisterial District Joseph McNamara Windsor Hills Magisterial District Michael A. Wray Cave Spring Magisterial District As a member of the Roanoke Valley Area Metropolitan Planning Organization and a participant in the Ozone Early Action Compact with the Virginia DEQ and the Federal Environmental Protection Agency, the County of Roanoke and its staff are involved in a number of voluntary measures to reduce Ozone in the Valley. One measure we have implemented for our staff that is included in the EAP is in the arena of education and environmental awareness training. By our estimate, County driving, including employee commuting results in over 9,000,000 miles driven and 8500 tons of air pollution per year. In order to reduce the impact of our driving, our Environmental Assessment Team has developed and informational brochure that is distributed to all full and part-time employees. This contains tips on how to drive in such a way as to reduce air pollution and encourages car-pooling. In addition to this, all staff who drive a County vehicle or personal vehicle on County business will receive environmental driver training between now and June 30, 2004. The result of this effort is the creation of a heightened sense of awareness of the impact of vehicles on our air quality in over 1200 individual employees. By implementing this and other measures it is our belief that we will be able to significantly improve the air quality in the Roanoke Valley. Sincerely, ~~ "' + ~--w. v. ~ ~• [x.14 c.c lam„ Richard C. Flora, Chairman Roanoke County Board of Supervisors cc: Board Members Elmer C. Hodge, County Administrator Wayne Strickland, Executive Director - RVARC 6 OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos @ co. roanoke.va. us 1 ~ 2"d Semi-Annual Status Report For The Roanoke Ozone Early Action Compact Area December 31, 2003 ~-1 :- ~~~: ~ ,~ :~AI~~A G~~A~i Alm PLAN INTRODUCTION 8~ PROJECT BACKGROUND The Roanoke MSA entered into an Early Action Compact (EAC) with both the Commonwealth of Virginia and EPA for the area including Botetourt and Roanoke Counties, the Cities of Roanoke and Salem, and the Town of Vinton. All the parties involved signed and submitted the Compact to the EPA by December 31, 2002. The area then established and commissioned the Roanoke Early Action Plan Task Force to serve as the major stakeholder group to coordinate the development of the early action plan (EAP) for the area. The goal of an EAP is to develop a comprehensive strategy that will bring the area into attainment of the 8-hour ozone standard by 2007. We will achieve this goal by selecting and implementing local ozone precursor pollutant control measures that when combined with other measures on the state and national level, are sufficient to bring the area into compliance with the standard. This 2"d Semi-Annual Status Report fulfills the second reporting milestone to EPA required by the EAC. It describes the significant events and progress made since submittal of our 15t Semi- Annual Status Report on June 30, 2003, the public participation process, and the continuing technical support activities that support the overall planning effort. PROGRESS SUMMARY On June 30, 2003, we submitted our 1st Semi-Annual Status Report to EPA. That report fulfilled the first reporting milestone required by the EAC. This 2"d Semi-Annual Status Report provides a list of the control measures under consideration for adoption by the Roanoke areas. The table on the next three pages lists and describes each measure and provides the likely implementation dates, a current assessment of the amount of emission reductions expected to be achieved through implementation of the measure, and the geographical area in which each control measure is anticipated to apply. The specific process used to select and evaluate the potential local control measures being carried forward for further consideration and presented in this report is presented below: • During the August taskforce meeting, all participating members cast initial votes for potential control measures to be carried forward in process from the original June 16th potential local control measure list that was submitted to EPA. The top measures from this voting were those the group generally believed were most likely to be effective and acceptable if included in the final local control plan. • Three subcommittees made up of taskforce members were established during the September meeting to individually evaluate each potential local control measure that was previously voted forward in the process. These subcommittees covered the following categories of potential local controls: 1. Heavy Duty Diesel and Diesel equipment strategies 2. Air-quality action day, public education, and stationary sources strategies 3. Lawn and garden equipment strategies ~Q:-. ~ :~ _ ARIA CL,I~Altii AIR PLAItiI • The individual committees met continuously during October to define, evaluate, and quantify (to the extent possible), the measures in each category. Once this process was completed, a draft local control plan was developed and presented to the whole task force in November and accepted for inclusion in the current status report during the December taskforce meeting. Updated Stakeholder Involvement and Meetin This summary is intended to log the public information, education and participation related efforts concerning the Ozone Early Action Plan (EAP). * Note: The Ozone EAP Task Force is a broad based stakeholder committee established to guide the consultant (E.H. Pechan Associates) and Roanoke Valley-Alleghany Regional Commission (RVARC) staff in the development of the EAP, when it is not practical to engage the public at large on every minor detail. In this sense the Task Force "represents" the public throughout the process. The public at large is engaged and will continue to be engaged periodically, such as during the May 29, 2003 public input meeting (see below). The "Task Force" is staffed by the RVARC, making Wayne Strickland the ex-officio director of the "Task Force." Thus far, we have not turned away any stakeholder interested in serving on the Ozone EAP Task Force. Thus, the complete make-up of the Task Force is not static; however, its approximate current makeup includes representation from the following organizations at a minimum (Blue Ridge Bicycle Club, Roanoke Regional Chamber of Commerce, Blue Ridge Environmental Network, US Forest Service, Piedmont Environmental Council, RIDE Solutions, Salem -Roanoke County Chamber of Commerce, Virginia Tech, Norfolk Southern Corp., Southern Environmental Law Center, Clean Valley Council, Roanoke Valley Greenways Commission, Roanoke Valley Asthma and Air Quality Coalition, Sierra Club -Virginia Chapter, Roanoke Valley Economic Development Partnership, Roanoke Valley Resource Authority, Virginia Health Department, City of Roanoke, City of Salem, County of Roanoke, County of Botetourt, Town of Vinton, Virginia DEQ, Virginia DOT (VDOT), Federal Highway Administration) Many other organizations have participated on an ad hoc basis. There is room for new organizations to participate as the planning process continues. Monday December 16, 2002 Early Action Compact (EAC) Signing Ceremony, Public and Press Invited, Press Releases preceded the event, a media pack was developed in conjunction with RVARC's on call PR Consultant. January 14, 2003 Ozone EAP Task Force Kickoff meeting ("see Task Force Makeup Above) Wednesday February 19, 2003 -EAP was featured in Leadership Roanoke Valley Air Quality Program at Roanoke County Fire and Rescue Training Center (LRV Quality of Life Program -All Day) C- ;= ~ Iv ~ - _ ~A1~~A C L~AItiI Al ~ Pi.~A1`I • February 28, 2003 - EAP Task Force Meeting -Consultant Presentations and Selection of finalist for contract. • March 28,2003 -EAP Task Force Meeting -Air Quality Modeling Presentation and Discussion -Virginia DEQ • March 10, 2003 -Oral Presentation to Cosmopolitan Club (Mark McCaskill, Lunch Meeting, Q&A included) • Apri110, 2003 -Oral Presentation to Roanoke Regional Chamber of Commerce Transportation Committee concerning the EAP. (Mark McCaskill, 12:00 pm, Q&A included) • April 23, 2003 -Oral Presentation to Roanoke Valley Greenways Commission concerning the EAP. (Mark McCaskill, 5:00 pm, Q&A included) • May 1, 2003- Media Interview Channel 10 6:00 O'clock News • May 2, 2003-EAP Task Force Meeting - E.H. Pechan Associates -Draft Strategies Menu Discussion • May 15, 2003 Advertisement sent to Roanoke Times and Roanoke Tribune for May 29, 2003 public input meeting. Advertisement will run in the Sunday May 18, 2003 Edition (Roanoke Times) and Thursday May 22, 2003 edition (Roanoke Tribune). • May 16, 2003 -Distribution of Draft Strategies List to "Regional Mayor's and Chairs" meeting (Local Elected and Chief Administrative Officers for the Region) • May 16, 2003 -Notice of May 29th public meeting in Roanoke Regional Chamber's Monthly Electronic Newsletter "Member Connections" • May 19, 2003 -EAP Task Force teleconference meeting with E.H. Pechan concerning draft strategies. • May 19, 2003 -May 29th meeting press release to following recipients (Joe McKean, WDBJ-TV; Melissa Preas, WSLS-TV; Ray Reed, The Roanoke Times; Chris Kahn, Associated Press; William Little, Fincastle Herald; Claudia Whitworth, The Roanoke Tribune; Jeff Walker, The Vinton Messenger; Meg Hibbert, Salem Times Register; Rick Mattioni, WVTF-FM (Public Radio); Kevin LaRue, WFIR-FM (Roanoke's News Radio) • May 27, 2003 - Retransmission of above press release • May 29, 2003 - Interview with Dan Heyman WVTF News concerning public meeting • May 29, 2003 - Article published in Roanoke Times concerning public meeting (see file) • May 29, 2003 - Public Meeting Roanoke County Headquarters Library . ~ ~ ~. - AREA GLEAI~i AIR PI_,Ai`I pi. .F E.-1 (28 Attendees) -Public comments cataloged and transmitted to consultant (E.H. Pechan) for revision of draft strategies list. • June 25, 2003 -Isak Howell (The Roanoke Times) requests the list of potential strategies to do an Ozone related story. • June 26, 2003 -Isak Howell story appears in The Roanoke Times and mentions the Ozone EAP and public participation. • July 30, 2003 -Ozone EAP featured in July 29, 2003 edition of "Legislative Connection" email distributed by Roanoke Regional Chamber of Commerce. • August 8, 2003- Ozone EAP Task Force meeting. Initial "Voting" on strategies. • SEPTEMBER -Article featuring Ozone EAP process and the Roanoke Valley's participation featured in the National Association of Development Organizations' (NADO) "Economic Development Digest" September Edition - Kelly Novak Author • September 4, 2003 -Ozone EAP Task Force meeting and establishment of "subcommittees" to evaluate strategies. • September- November, 2003 Various subcommittee meetings. • November 14, 2003 -Ozone EAP Task Force Meeting. • November 26, 2003 -Press Release to announce December 5, 2003 EAP Open House • November 30, 2003 -Advertisement of December 5, 2003 in Roanoke Times • December 1, 2003 -Notices placed at City of Roanoke Main, Gainsboro, Jackson, Melrose and Williamson Road I • December 2, 2003 -City of Roanoke Environmental Information Officer placed November 26 Press Release in the City's "My Roanoke" email newsletter. • December 2, 2003 -Notices announcing Open House placed at Harrison Museum of African American Culture as well as Refugee & Immigration Services. E-1 ;. __ 1 : ~ ~ .:~A~~A GL~Aitii A~~ PLAI~i ~D- ~ ~. December 5, 2003 -Ozone Open House 11:00 am to 1:00 pm. December 5, 2003 -Ozone Task force meeting. Decision made to move forward with the draft local control measures. December 19, 2003 -Ozone Task force meeting. Presentation on the modeling exercise and results to date. Local Control Measures Still Under Consideration Described below is a summary of the potential local control strategies that remain under consideration for inclusion in the final Early Action Plan. These control measures are grouped according to the categories and subcommittees established by the Taskforce to evaluate these measures. A detailed description all these potential control measures and projected implementation dates is presented in Attachment A. Heavy Duty Diesel and Diesel Equipment Strategies #1 -Reduction of locomotive idling and resulting emissions. Through a local voluntary agreement, the Norfolk Southern Railroad Company would implement an internal policy to limit locomotive idling at its facilities/yards in the City of Roanoke. This measure will reduce emissions of both NOx and fine particulate matter (PM) and will be in addition to emission reductions from federal locomotive controls. A detailed estimate of these reductions is currently under development. #2 -Limitation of idling times for local school bus fleets. This measure would involve the expansion of existing school bus idling restrictions to the entire EAP area. An initial estimate of reductions expected from this measure is 0.7 tons/year of NOx and an undetermined amount of PM. #3 -Retrofit control technology for 100 Roanoke County school buses. This measure will involve the installation of oxidation catalysts on 100 school buses. An initial estimate of the reductions expected from this measure is 0.3 tons/year of VOCs, 0.07 tons/year of PM, and 1.2 tons/year of Carbon Monoxide (CO). It is likely that the City of Roanoke will also participate in this program which will increase the reduction estimate. #4 -Purchase and use of bio-diesel compatible solid waste trucks by the City of Roanoke. This measure would involve the conversion of five new garbage trucks to use bio-diesel fuels. An initial estimate of the reductions expected from this measure is approximately 250 kilograms/year of NOX and 8 kilograms/year of PM. .1 ~.._.~ - ;'AREA CL.~AItii AII~ PLAI~i #5 -Purchase and use of ethanol compatible alternative fuel vehicles by the City of Roanoke. This measure would involve the purchase and use of up to 26 alternatively fueled vehicles. The estimate of reduction from this measure will developed once the details are determined. #6 -Purchase of bio-diesel ready truck by the City of Roanoke. This measure involves the prior and future purchase and use of waste trucks utilizing bio-diesel fuels. The estimate of reduction from this measure will developed once the details are determined. #7 -Purchase of hybrid vehicles by the City of Roanoke. This measure would involve the purchase and use of up to four hybrid vehicles. The estimate of reduction will depend on the number of vehicles purchased and will be developed once this is determined. #8 -Purchase of more efficient, low-emission, or alternative fuel vehicles by Roanoke County. A plan is currently being develop by the County for these purchases, and the reductions anticipated will be calculated once this plan is completed and approved. #10 -Educational and training program of vehicle use by Roanoke County. The County has implemented an educational program on "effective environmental driving". Reductions will be estimated based on observed fuel use reductions achieved after the completion of the training. Air Quality Action Day, Public Education, and Stationary Sources Strategies The center piece of the proposed local control plan will be a comprehensive air quality (ozone) action day program which will require restrictions on ozone precursor pollutant producing activities by state/local governments and encourage voluntary restrictions of similar activities on local businesses and the public. The DEQ already issues local forecast of ozone levels for the Roanoke area during the typical ozone season. An enhanced forecasting tool for the Roanoke area is currently under development and will be used as part of this action day program. Another key component of this program will be an ongoing public awareness and education program to notify and inform the public on action they can take to reduce their individual impact on the area's air quality. To facilitate this program, regional and local air quality coordinators will be assigned to implement and coordinate the efforts involved. The main components of the air quality action day program, along with several longer-term support activities are as follows: #11 -Air quality action day program (hybrid approach). This program would consist of two main efforts. First, local governments would make commitments to limit or ban certain ozone precursor forming activities during predicted high ozone days. These activities would include landscaping, pesticide application, refueling vehicles, and use of other solvent based products. The State Department of Transportation, which performs many of the same activities in the local area, would also make this commitment. Secondly, voluntary restrictions on these same activities would be requested of local business and the general public during potential high ozone days. At the same time businesses and the public would be encouraged to make alternative commuter choices such as car or vanpools, public transit, telecommuting, and trip- chaining. ~,'' k~ " , ~ F' :AREA GL~AItii AIR hL.,AI`I #12 -Early morning or late evening refueling of vehicles. This measure would also have a mandatory and voluntary component. Local governments and state agencies would restrict vehicle refueling during high ozone days to the evening. At the same time, local gasoline distributors would be encouraged to provide incentives to the public to refuel early or late in the day during high ozone days. #13 -Promotion of alternative fuel vehicles. As part of the public awareness and education program, the environmental and economic benefits of alternative fuel vehicles would be identified as encouragement to purchase these vehicles. #14 -Media and public relations concerning air quality action days. A comprehensive and year- round media and public relations program would be implemented and coordinated by a regional air quality and ride-sharing coordinator and assisted by local coordinators. #15 -Public transit incentives (transit passes) for college students and local employers. This would involve the purchase of at least 300 transit passes to be distributed to students and employers for use during high ozone days or year-round. #16 -Bicycle infrastructure and amenities. This program would encourage bicycle use during high ozone days and encourage the expansion of bicycle related infrastructure. #17 -School (K-12 and adult education) based public education. This would involve expansion of an ongoing educational program to identify air quality issues and individual action that can be taken to reduce ozone precursor emissions at area primary and secondary schools. #18 -Tree canopy/ urban forestry. This would involve an area-wide comprehensive tree- planting program with the goal of reducing concentrations of certain pollutants including ozone and NOX . #19 -Roanoke to Blacksburg public transit. Establishment of a bus route from Roanoke to Blacksburg (where Virginia Tech is located), and point in between. This would reduce vehicle trips within the compact area and produce a 0.9 ton/year reduction of NOX and 2 ton/year reduction of VOC. Although it is very difficult to estimate ozone precursor emission reduction that will be achieved from these individual actions, it is not unreasonable to assume that all these actions combined will have the desired impact of reducing emissions to some extent. Through the evaluation of these types of programs in other areas, a general range of emission reductions that can be expected from these measures is from 1 to 3% of total area emissions. Therefore, an initial estimate of a 2% reduction in ozone precursor emissions in the Roanoke area will be produced by the combination of these measures during predicted high ozone days. This equates to a daily reduction of 0.9 ton/day of VOC and 1 ton/day of NOX. Amore refined estimate of the reductions expected from this program as a whole will be provided in the final early action plan. r ~ . ,~. ~ ~ ,~~ ., _~ARI~A C hi~AItiI AI F~ PLAIN Lawn and Garden Equipment Strategies #20 -Replacement of gasoline golf carts with electric carts. This measure will involve obtaining commitments from up to four local golf courses to replace some or all of their golf carts with electric carts. Replacement of 100 gas carts with electric carts would produce a VOC reduction of 25 tons over three years. #21 -Gasoline powered lawnmower buyback program. This would involve providing incentives for the public to trade in gasoline powered lawnmowers for zero emissions equipment (electric or manual). The Taskforce is currently working to identify an funding source for this program. #22 & #23 -Restrictions on the use of lawn and garden equipment. This would be anothertwo- partcontrol measure with mandatory restrictions the use of gasoline powered lawn and garden equipment for state/local governments and voluntary restrictions on local businesses and the public, during predicted high ozone days. Assuming afive- percent reduction in lawn & garden emissions from this measure, VOC emissions would be reduced by 0.2 tons/day. State 8~ Federal Control Measures In addition to the local control measures identified in the preceding discussion, there several state and federal actions that have or will produce substantial ozone precursor emission reductions both inside and outside of the Roanoke Valley area. These reductions are aimed at reducing local emissions and the movement (transport) of pollution into the area. These measures, when combined with the local control program, are expected to lower area ozone concentrations to the level at or below the ozone standard. At the state level, several significant actions have been taken. First, in response to EPA's call for the reduction of NOX emissions from large combustion sources (i.e., the NOx SIP Call), the state has adopted and will implement a program to significantly reduce emissions on NOx as part of a regional program to reduce ozone transport. This program alone is predicted to reduce ozone forming NOX emissions by up to 30,000 tons per ozone season in Virginia. Secondly, the state opted into the National Low Emission Vehicle program that began to require less polluting vehicles in the state, beginning in 1999. Also in 1999, Stage I vapor recovery systems were required at gasoline stations in the Roanoke area. To further address local emissions, the state has recently adopted Reasonably Available Control Technology (RACY) controls for industries in the area, to further reduce the local contribution to ozone formation. The emission reduction expected from RACY in the area is currently being evaluated on asource-by-source basis. Compliance with the RACY rule will be required by the end of 2005. On the federal level, numerous EPA programs have been or will be implemented to reduce ozone pollution. These programs cover all the major categories of ozone generating pollutants and are designed to assist many areas to come into compliance with the federal ozone standard. A brief description of these measures is provided below: Stationary & Area Source Controls: In addition NOx SIP Call program, the EPA has developed a number of control programs to address smaller "area" sources of emissions that .._ C~.~B ~ ~ r AREA GL~A~I AIR PLAI`I are significant contributors to ozone formation. These programs reduce emissions from such sources as industrial/architectural paints, vehicle paints, metal cleaning products, and selected consumer products. Motor Vehicle Controls: The EPA continues to make significant progress in reducing motor vehicle emissions. Several federal programs have established more stringent engine and associated vehicle standards on cars, sport utility vehicles, and large trucks. These programs combined are expected to produce progressively larger emission reductions over the next twenty years as new vehicles replace older ones. Non-Road Vehicle & Equipment Standards: The category of "non-road" sources that covers everything from lawn & garden equipment to aircraft, has become a significant source of air pollutant emissions. In response, EPA has adopted a series of control measures to address these sources. These programs include engine emission standards for lawn & garden equipment, construction equipment, boat engines, and locomotives. All these measure have been developed to address both the creation of ozone producing emissions in the local area, as well as reducing the movement of ozone into the area as a comprehensive approach to reducing ozone levels. A full summary of these state and federal measures is presented in Attachment B. Air Quality Technical Support Activities In the first status report, the technical discussion described the process generally used to evaluate air pollution problems and the tools used to do this evaluation. The report then went on to present the base year air pollutant emissions inventory for a typical ozone season day during calendar year 1999. This base year was selected because of the availability of comprehensive emissions inventory through the National Emissions Inventory (NEI) data base maintained by EPA, which has also served as the data source for the photochemical modeling domain that is part of the technical analysis needed to support the EAP process. For comparison purposes, and to document any trend of emissions in the Roanoke Valley area, a typical ozone season day emissions inventory for calendar year 2002 is summarized in this status report. As in the previous status report these emissions are categorized by large facilities (stationary point sources), small sources (area sources), motor vehicles (mobile sources), and other motorized vehicles and equipment (nonroad sources) Summaries of the local interim (2002) inventories for the two major ozone precursors, volatile organic compounds (VOC) and oxides of nitrogen (NOx) are presented below. The emissions from for all the early action jurisdictions are combined to produce a single summary of area emissions. Figure 1 and the associated data table presents the VOC emissions summary and Figure 2 (and table) presents the NOX emissions summary. ~. , i C~~ .AREA CL~AI`I AIR PLAItiI -- Figure 1: Roanoke Valley Area Emissions Inventory - 2002 Ozone Season Daily Emission of Volatile Organic Compounds (VOC) 12% 10% ^ Point ^ Mobile 35% ~ Area ^ Nonroad 43% Summary of the Roanoke Valley Area VOC Emissions Inventory for Calendar Year 2002 Emissions Ma'or Source Cate ories tons/da Ma'or Stationa Point Sources 28 individual facilities (Botetourt: 7, Roanoke Co.: 12, 4.48 tpd Roanoke City: 5, Salem Clty: 4) -Description: Includes cement roduction, metal works, minerals roduction, as terminals & others. On-Road Mobile Sources Motor Vehicles on all roads -Description: local and through 16.19 tpd traffic on the I-81 corridor. Large percentage of heavy-duty diesel trucks. Also, vehicle traffic on all other public roads from major arterials to local roads. Area Sources Use of solvent-based products -Description: paints, cleaners, 11.43 tpd consumer roducts, & others. Gasoline distribution & Marketing -Description: Gasoline storage 5.80 tpd & transfer o eration at terminals and service stations All Others -description: Open burning, landfills, & others 2.13 t d Non-Road Mobile Sources Non-road equipment -Description: lawn & garden, construction, 5.54 tpd recreational vehicles and boats. All others -Description: Locomotives & aircraft 0.14 t d Total 45.71 tpd ~~~, .., ,~{ .AREA CL~~AI`I AIR PL,AItiI C a~ ii ~ ~ r~, ' ~ii~ Figure 2: Roanoke Valley Area Emissions Inventory - 2002 Ozone Season Daily Emission of Oxides of Nitrogen (NOX) 15% 16% 10% ^ Point ^ Mobile ^ Area ^ Nonroad 59% Summary of the Roanoke'Valley Area NOx Emissions Inventory for Calendar Year 2002 Emissions Ma'or Source Cate ories tons/da Ma'or Stations Point Sources 28 individual facilities (Botetourt: 7, Roanoke Co.: 12, 8.14 tpd Roanoke City: 5, Salem Clty: 4) -Description: Includes cement roduction, metal works, minerals roduction, as terminals & others. On-Road Mobile Sources Motor Vehicles on Interstates -Description: local and through 29.17 tpd traffic on the I-81 corridor. Large percentage of heavy-duty diesel trucks. Also, vehicle traffic on all other public roads from major arterials to local roads. Area Sources Fuel COnSUmptlOn -Description: Fuel consumption for heating, 4.82 tpd coolin ,and other ur oses in all sectors. All Others -description: Open burning, landfills, & others 0.43 t d Non-Road Mobile Sources Non-road equipment -Description: lawn & garden, construction, 5.35 tpd recreational vehicles and boats. All others -Description: Locomotives & aircraft 2.36 t d Total 50.27 tpd C~~.4, ~ ; . ::~~ RSA Gh~Altii Alm P~AH ~' ~ In terms of air pollutant emissions trends, the total level of ozone precursor emissions in the early action area have remained relatively constant between 1999 and 2002, with a slight increase in VOC emissions and a slight decrease in NOX emissions. It is expected that emissions will begin to decrease at a quicker pace in the near future due to the state and federal emission reduction measures described earlier, along with the local control program to be implemented through the early action plan. The 2007 base case and control case emissions inventories are currently under development and will be presented in detail in the next semi- annual status report. Air Quality Modelin Air Quality analyses are used to simulate the combination of meteorology, emissions, and atmospheric chemistry that promote ozone formation and higher ambient concentrations in a given area. Once a representative scenario, or episode conducive to ozone formation, based on an actual observed ozone event is selected and validated, various emission reduction strategies can be tested to predict whether they would succeed in reducing ozone and attaining the ozone standard. The major steps involved in photochemical modeling is as follows: • Selection of type and geographic scale of photochemical model • Selection of representative ozone episode(s) • Base case episode modeling and validation • Future year projection and attainment demonstration modeling The specific Virginia early action modeling plan is discussed below: Model and Domain Selection Due to the regional nature of ground level formation and transport that is prevalent in the Eastern United States, combined with the reasonable assumption the early action area is impacted by ozone transport, a regional photochemical modeling exercise has been selected for this project. This selection will allow for the evaluation of the impact of transport on the study area, as well as the impact of regional and national control strategies in reducing ozone transport into these areas. The initial photochemical model selected for this purpose in EPA's MODELS3/CMAQ model that is EPA's latest modeling platform for such analyses. The meteorological inputs required to run the model will be developed using the MM5 meteorology model, and the emissions inputs will be developed using the SMOKE emissions preprocessor model. The purpose of these model data input preprocessors is to temporally and spatially allocate these inputs to a grid system used by the photochemical model to recreate the atmospheric interaction of all these factors in promoting ozone formation. Due the need to model a larger region for ozone transport assessment, a regional domain that covers a large portion of the Mid-Atlantic States has been chosen to support the early action modeling. This domain has been used in previous analyses by the State to assess transport and the regional effect of emission reductions. The domain will consist of a series of R~ ,, ~ ~ F AREA GL,EAI`I AIR PL,AH ~ --1 descending grid cells from 36 kilometers (km) at the edges of the domain, to 12 km in the Mid- Atlantic area. A local 4 km exercise for the project area may be added later to provide further resolution. In this way the resolution of the model and modeling results will be the highest in and around the early action planning areas. This modeling domain is shown in Figure 4. Figure 3: Early Action Modeling Domain of 36 km 8~ 12 km Resolution Episode Selection One of the key aspects of a modeling analysis of a particular area and air pollution problem is to select one or more representative episodes to model. The selection process should reflect one or more of the prevailing meteorological and emissions conditions that produce higher levels of ozone in the subject area. An additional consideration for this project is that EPA guidance requires that the baseline emission inventory and subsequent episode(s) selected for an early action plan are no older than 1999. Finally, since three states are developing plans in the same general area, an episode common to all three was selected. The result of this process produced an ozone episode that occurred on August 12th and 13th in 1999. This episode was selected mainly because exceedences of the ozone standard were observed at all the area monitors involved in this effort (including Roanoke), during this period. This episode also involved the transport of ozone into Virginia from both the West and Southwest. To adequately simulate the events leading up and following this episode, a 10 day period from August 8th to the 18th will be modeled. After the completion of this modeling exercise, an additional episode, probably in 2002, will be selected and modeled to retest and confirm the results of the initial modeling and to begin the analysis of other nonattainment areas in Virginia. The EPA ozone maps of the August 12th & 13th, 1999 episode are shown in Figure 5. Figure 4: The Ozone Episode of August 12~' 8~ 13~', 1999 Episode Meteorological Conditions ? \ 11111 , > August August 12t'' -The surface weather map on the morning of August 12~' indicated a trough of low pressure extending from coastal New England, through the Delmarva region into central Virginia. South and east of the trough, surface winds were generally from the southeast and higher dew point temperatures, indicative of maritime air. West of the trough, surface winds were calm and variable with lower dew point temperatures, indicative of ozone-conducive continental air. Haze was reported over a large area from Maine into Tennessee and Georgia. Surface winds remained light into the afternoon. Surface and 1500 meter 4&hour back trajectories for Roanoke ending that afternoon indicated that air passed over the Ohio River Valley and West Virginia. The evening surface weather map indicated the trough of low pressure separating maritime from continental air persisted from New England southwestward through Maryland and Richmond, extending into central North Carolina. Maximum temperatures east of the trough were around 90 degrees. West of the trough, high temperatures reached into the low to mid 90s. August 13t'' -The surface weather map on the morning of August 13~' indicated the trough extended from Washington, D.C. through central Virginia into central North and South Carolina. Again, higher dew point temperatures and southerly winds east of the trough indicated maritime air. Lower dew points and calm winds west of the trough indicated the presence of a continental air mass. Forty- eight hour surface and 1500 back trajectories for Roanoke ending that afternoon originated from the Great Smokey Mountains region of northeastern Tennessee and north central Tennessee, respectively. The surface trough separating the maritime air from the _` w. ~ ,, r aAA~A C~~AH AID PLAIN w~ continental air persisted into the evening. High temperatures reached the mid-to-upper 90s in the region. Modeling Progress to Date 11,1!!11lilil MYe. IgSI (11,N) Mu. 1p]1 f (31,1) A 1997 episode was originally selected to support the development of the early action plan since emissions and meteorological data were readily available and quality assured. However, subsequent to this decision, EPA early action plan guidance required that inventories and episodes no older than 1999 had to be used in this effort. As a result, the episode described above as been selected to support the air quality planning effort. However, this change in the modeling plan and episode has resulted in a change to the modeling project schedule as well. As of the date of this document, the DEQ has obtained the necessary meteorological data for the 1999 episode and has successfully completed the processing of the data through the MM5 meteorological model. Several MM5 runs were required to adequately simulate the relatively complex meteorological conditions that existed during the selected ozone episode as previously described. Figure 5: Meteorological Modeling -Selected Results for Temperature and Winds 11411 p 1N11 !1711 I111I IfIII aaM ~~ M was 11111 N 71M 1111 :111 ~-' 1111 1 vPM ,«~ M rc~c >s Emissions data for 1999 from all state in the modeling domain has also been obtained from the NEI. This emissions data has been supplemented with state specific data from Virginia and West Virginia. The conversion of this data to SMOKE input files and the preprocessing of this data through the SMOKE emission model has also been completed. Several problems were encountered during the processing of the emissions data that delayed the commencement of base case modeling efforts. The most difficult problem dealt with the EPA requirement that all EAC modeling efforts used MOBILE6-based emissions for mobile sources. To do this we had to use the latest draft version of the SMOKE emissions preprocessor (Version 1.5). Numerous problems were encountered in attempting to install and run the mobile emissions through this Layer 1 TEMPq •er 1 sgrt(WIirl'DXr*WINDXr+WINDYr*W] RAMS-bind brya 1 brp Mld an YA 111a CAih Idd RAAfS-bead Ihnr 1 Wild ik as YA 1!b CAAh pld ~.iMp111IN121rrtbin aNid11lIN11JIAbin 1 t 76 1;1Ip !fill! M4r Ills (31,iQ Mm Ilia i (i5,1) version of the emissions model. Ultimately, the DEQ contracted the developers of SMOKE (Carolina Environmental Program to solve these problems and process the emissions data through this latest version of the emissions preprocessor. With this external assistance, the emissions preprocessing step has also been completed (end of September 2003). Once all the preprocessing steps were completed, the regional photochemical modeling exercise was begun. After several runs using the CMAQ model were completed, it became obvious that the performance of the model was not up to EPA standards using the selected episode. After internal consultations, it was decided to change photochemical models from CMAQ to the Comprehensive Air Quality Model with Extensions (CAMx). The modeling platform was thus changed to use this alternative air quality model. After several runs using CAMx, base case modeling results were produced that meet or exceed EPA's acceptance criteria for model performance. Figure 6: CAMx Photochemical Model Results -Base Case Modeling 8-hour average: Ozone 1111 6! 1911 u ®gN PPM rwe N Auluf! 12,111! ti~1~ Mqi. 1~ ~ n,1~ Mu^ 1134 ~ (63,40) 11N i9 19p [~] 1941 ~ 1921 PPM rwe weMc Mho. 1 1~ !1l~i~1~~~~N, 76 With the base case modeling step coming to a close, attention has now moved on to the development of the future case (2007) projected emissions inventory. This inventory is currently under development and should be completed by the end of the calendar year. Once this is completed, modeling will begin on the future base case and control scenarios. It is now anticipated that the entire modeling project will be completed on time by the end of March 2004. 8-hour average: Ozone CIWx v49 ao3arall9112-1114ne cAMx v49 0.03 va129i12-p14ne c ~ i ~ ~ ~~'~ ~~ ~ ~ I' .rvc. Jli rv . _. .. ~ r.,.. ., , y ATTACHMENT B STATE & REGIONAL/NATIONAL OZONE PRECURSOR CONTROL MEASURES THAT SUPPORT THE ROANOKE VALLEY OZONE EARLY ACTION PLAN Emission Control Measure Program Status Pollutant Emissions & Description Controlled Reductions Imp/emented start Year STATIONARYPOINT 8c AREA SOURCE CONTROLS Regional NOX controls to reduce Federal 2004 NOX Up to 30,000 the transport of ozone ("NOX rule & tons per ozone SIP Call") State season in VA Description: Emission rate & regulation (may vary due reduction requirements for large to trading) utility and industrial boilers. To be regionally implemented in most eastern states. Stage I gasoline vapor recovery State 2000 VOC 90% from Description: Installation of vapor regulation uncontrolled recovery controls at gasoline levels terminals, bulk plants, service stations, & tank trucks. Controls applied in Roanoke MSA (except Botetourt Co. . Emission control area State 2005 VOC & NOx 70 to 80% regulations for existing regulation reduction based sources: Presumptive RACT on industry type requirements for existing stationary sources. Controls vary based on industrial activity and emission otential Lower solvent paints for Federal 2000 VOC 20% from industrial purposes rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in architectural & industrial maintenance coatin s. Lower solvent consumer Federal 2000 VOC 10% from products rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in a number of consumer roducts. Lower solvent industrial Federal 2002 VOC 10% from cleaning products rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in products used for various metal cleanin o erations. °~ STATE & REGIONAL/NATIONAL CONTROL MEASURES (CONTINUED) Lower solvent refinishing Federal 2002 VOC 36% from products for motor vehicles rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in vehicle refinishin aints. ON-ROAD MOTOR VEHICLE CONTROLS National Low Emission Vehicle Regional 1999 VOC & NOX 70% cleaner (NLEV) standards agreement than Tier 1 Description: National rule that & state rule vehicles requires more stringent light-duty vehicle tailpipe standards earlier than 2004 Tier 2 motor vehicle emission Federal 2004 VOC & NOX 65% cleaner standards rule than NLEV Description: More stringent vehicles vehicle tailpipe standards for light duty cars, trucks, & SUVs along with lower fuel sulfur content re uirements. Heavy-duty diesel Truck engine Federal 2004 VOC & NOX 40% cleaner standards rule and engines in 2004 Description: More stringent 2007 tailpipe standards for heavy-duty 90% cleaner diesel truck engines along with engines in 2007 lower fuel sulfur content re uirements. OFF-ROAD VEHICLE & E UIPMENT CONTROLS Phase 1 & 2 engine standards Federal 1997 & VOC 30% in 2005 for small gasoline-powered rule 2002 engines Description: Emission standards for various small gasoline-powered off-road equipment engines used in lawn & garden, and light construction a ui ment. Engine standards for diesel- Federal 2002 NOX 25% reduction powered engines rule in new engines Description: Emission standards by 2005 for various heavy-duty diesel- powered off-road equipment engines used for a variety of purposes such as construction & a riculture. Engine standards for gasoline- Federal 1998 VOC 25% reduction powered marine engines rule in new engines Description: Emission standards by 2005 for recreational marine vessel asoline- owered en Ines. Engine standards for large Federal 2000 VOC & NOX 20% reduction gasoline-powered engines rule of both Description: Emission standards pollutants by for various large gasoline-powered 2005 off-road a ui ment en fines. C -i STATE & REGIONAL/NATIONAL CONTROL MEASURES (CONTINUED) Engine standards for locomotive engines Federal rule 2001 to 2005 VOC & NOX 30% reduction by 2005 Description: Tiered emission standards for new or remanufactured locomotive engines im lemented between 2001 & 2005. 1,. " Roanoke Valley Area Ozone Early Action Plan (EAP) DRAFT Cities of Roanoke and Salem, Counties of Roanoke and Botetourt, Town of Vinton With the assistance of the Roanoke Valley Area Metropolitan Planning Organization and the Roanoke Valley-Alleghany Regional Commission (RVARC). Draft O 1-19-2004 Introduction: 1:. Elected officials representing local governments in the Roanoke Metropolitan Statistical Area (MSA) entered into an Early Action Compact (EAC) with both the Commonwealth of Virginia and the Environmental Protection Agency (EPA) for the area including Botetourt and Roanoke Counties, the Cities of Roanoke and Salem, and the Town of Vinton. All the parties involved signed and submitted the Compact to the EPA by December 31, 2002. The area then established and commissioned the Roanoke Early Action Plan Task Force to serve as the major stakeholder group to coordinate the development of the early action plan (EAP) for the area. The goal of an EAP is to develop a comprehensive strategy that will bring the area into attainment of the 8-hour ozone standard by 2007. We will achieve this goal by selecting and implementing local ozone precursor pollutant control measures that when combined with other measures on the state and national level, are sufficient to bring the area into compliance with the standard. Organization of Early Action Plan (EAP): The text of the EAP is organized along three major themes (see figure). First federal and state strategies are presented. These strategies are enforced from the federal and state levels respectively. The enforcement of these strategies will reside with the federal and state regulatory processes. The federal and state strategies are expected to substantially contribute to improved air quality in the Roanoke Valley Region. Introduction, Organization, Federal Strategies and State Strategies. Appendix Resolutions, Letters of Support, Public Participation Log and Additional Information Local Strategies - (3 Sections) • Section I -Heavy Duty Diesel and Diesel Equipment • Section II -Air Quality Action Day, Public Education, Stationary Sources and Other Strategies • Section III -Lawn and Garden Equipment Strategies b a Contingency Measures The meat of the EAP resides in the Local Strategies. These strategies were developed by the Ozone Early Action Plan Task Force and submitted to general public review on several occasions. These strategies are tailored to the localities in the region and DRAFT -Roanoke Valley Area Ozone Early Action Plan -DRAFT ii ~~ Draft O l -19-2004 represent a great opportunity for local control and involvement. These strategies are presented in three sections corresponding to Heavy Duty Diesel and Diesel Equipment, Air Quality Action Day and Various Strategies and Lawn and Garden Equipment Strategies. The Appendix contains Resolutions from the local governments as well as regional agencies, letters of support and commitment from private, public and non-profit organizations, additional information and details pertaining to some of the local strategies and a public participation log. State & Federal Control Measures: In addition to the local control measures, there several state and federal actions that have or will produce substantial ozone precursor emission reductions both inside and outside of the Roanoke Valley area. These reductions are aimed at reducing local emissions and the movement (transport) of pollution into the area. These measures, when combined with the local control program, are expected to lower area ozone concentrations to the level at or below the ozone standard. Federal Measures: On the federal level, numerous EPA programs have been or will be implemented to reduce ozone pollution. These programs cover all the major categories of ozone generating pollutants and are designed to assist many areas to come into compliance with the federal ozone standard. A brief description of these measures is provided below: Stationary & Area Source Controls: In addition NOX SIP Call program, the EPA has developed a number of control programs to address smaller "area" sources of emissions that are significant contributors to ozone formation. These programs reduce emissions from such sources as industrial/architectural paints, vehicle paints, metal cleaning products, and selected consumer products. Motor Vehicle Controls: The EPA continues to make significant progress in reducing motor vehicle emissions. Several federal programs have established snore stringent engine and associated vehicle standards on cars, sport utility vehicles, and large trucks. These programs combined are expected to produce progressively larger emission reductions over the next twenty years as new vehicles replace older ones. Non-Road Vehicle & Equipment Standards: The category of "non-road" sources that covers everything from lawn & garden equipment to aircraft, has become a significant source of air pollutant emissions. In response, EPA has adopted a series of control measures to address these sources. These programs include engine emission standards for lawn & garden equipment, construction equipment, boat engines, and locomotives. All these measure have been developed to address both the creation of ozone producing emissions in the local area, as well as reducing the movement of ozone into the area as a comprehensive approach to reducing ozone levels. A full summary of these state and federal measures is presented in Appendix B. DRAFT -Roanoke Valley Area Ozone Early Action Plan -DRAFT iii Draft O 1-19-2004 State Measures: '~ At the state level, several significant actions have been taken. First, in response to EPA's call for the reduction of NOX emissions from large combustion sources (i.e., the NOX SIP Call), the state has adopted and will implement a program to significantly reduce emissions on NOX as part of a regional program to reduce ozone transport. This program alone is predicted to reduce ozone forming NOX emissions by up to 30,000 tons per ozone season in Virginia. Secondly, the state opted into the National Low Emission Vehicle program that began to require less polluting vehicles in the state, beginning in 1999. Also in 1999, Stage I vapor recovery systems were required at gasoline stations in the Roanoke area. To further address local emissions, the state has recently adopted Reasonably Available Control Technology (RACY) controls for industries in the area, to further reduce the local contribution to ozone formation. The emission reduction expected from RACY in the area is currently being evaluated on asource-by-source basis. Compliance with the RACY rule will be required by the end of 2005. DRAFT -Roanoke Valley Area Ozone Early Action Plan -DRAFT iv DRAFT O 1-19-2004 Roanoke Valley Area Ozone Early Action Plan (EAP) Local Strategies DRAFT Section I of III Heavy Duty Diesel and Diesel Equipment Strategies Table of Contents: 1.) Reducing Locomotive Idling ..............................................................................2 2.) Limiting Idling Times for School Buses ............................................................3 3.) Retrofit Roanoke County School Buses .............................................................4 4.) City of Roanoke -Purchase 5Bio-diesel Compatible Solid Waste Trucks.......5 5.) City of Roanoke -Purchase of Ethanol Compatible Vehicles ...........................6 6.) City of Roanoke -Purchase 9Bio-diesel Trucks ...............................................7 7.) City of Roanoke -Purchase of 2 Hybrid Electric Vehicles ...............................8 8.) County of Roanoke -Purchase of Low-emission Vehicles ...............................9 10.) County of Roanoke -Fleet Management Education/ Training ..........................10 DRAFT -Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 1 of 34 •~ 1 DRAFT 01-19-2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Measure Pollutants reduced Costs Sources affected PM, NOX N/A Locomotives Reducing Locomotive Idling Geographical area .City of Roanoke? Implementation date Completed by Norfolk Southern Railroad Company Requires approval by No State Air Pollution Control Board? Enforceable? No Quantifiable? Yes _. _ Description of To increase operating efficiency and reduce emissions from Transportation activities Norfolk Southern Railway Company measure has implemented a operating policy to reduce emissions from idling locomotives as allowable by ambient conditions being greater then 32 degrees. DRAFT -Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 2 of 34 ~'` DRAFT - O 1 / 19/2004 Ozone Early Action. Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Limit Idling Times for School Buses Measure _._ Pollutants reduced PM, Nox„~ 0 74 tpy) __ _. _. Costs Zero costs other than normal operational costs Sources affected Mobile Sources -Buses Geographical area County of Roanoke, County of Botetourt, and Town of Vinton (note: City of Roanoke, and the City of Salem already have school bus idling restrictions per 9VAC5-20 201) ..... Implementation date ASAP _ _. Requires approval by ... Yes - 9VAC5-20-201 needs to be administratively updated State Air Pollution with the 2000 census data. Bob Mann with the VDEQ is Control Board? checking to see if this update can be handled administratively. Enforceable? Yes. Idling restriction already exist for the City of Roanoke ..and part of Roanoke County and the City of Salem. Quantifiable? Yes, will need to determine the number of buses, model, year, and an estimated idling time for buses in this area. Assumptions: 300 HDD 1995 buses, idle 30 minute/day, 25g/hour NOX, 180 day/yr = 300*25/2 * 180 * 1000g/kg=675 kg/year or 0 ,74 ton/year __. Description of This emission reduction strategy involves increasing public awareness and enforcing the existing idling restrictions and measure expanding the idling restrictions as necessary based on the 2000 census data. A school bus burns `/z gallon of fuel for each hour it idles. If a school system with 50 buses reduce idling times by 30 minutes a day, the savings at $1 a gallon will be $2,250 a year in fuel costs. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 3 of 34 DRAFT - 01/19/2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Measure Retrofit Roanoke County School Buses ~`° Specific Project Retrofit 100 Roanoke County school buses Pollutants reduced PM (0 07tpy), CO (1 24tpy), HC (0 26tpy) _ Costs The costs of the Roanoke City and County school bus retrofit project will be paid for by a court settlement. Oxidation catalysts cost about $1,500 to $2,500 each, and diesel particulate filters cost about $5,000 to $8,000 each. Costs should decrease with large-volume orders as more fleets participate. Ultra-low sulfur fuel will initially be priced at 8 cents per gallon more than conventional fuel at the refinery. Enforceable? N/A -Retrofit are currently underway Quantifiable? Yes The VDEQ projected the emissions benefit of Roanoke County diesel bus retrofit project to be 0.26 tpy HC, 1.42 tpy CO, and 0.07 ~y PM _ Description of Roanoke County will be retrofitting 100 school buses with: • Diesel oxidation catalysts pollutants and particulate measure matter are chemically oxidized to water vapor and carbon dioxide. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 4 of 34 DRAFT - 01/19/2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of City of Roanoke -Purchase more efficient, Bio-diesel Measure compatible alternative fuel solid waste trucks Pollutants reduced PM (~7.8 kg/fir), NOX ( 250 k~/year) _.,_ Costs In the long run, the city expects to save money. Sources affected Mobile Sources -Solid Waste Trucks _ - __ Geographical area City of Roanoke Implementation date 2003 2007 Requires approval by NO State Air Pollution Control Board? Enforceable? Yes (City Commitment -letter attachment) Quantifiable? Yes 5 trucks* 1.Shr less operating time/truck*4 day/week *52 weeks/year * 20mph = 31,200 miles/year reduction. NOX= 31,200 miles/yr * 8 g/mi * 1000g/kg = 250 kg/year or 0.27 tons/yr _PM_ 3.1,200 miles/year * 0..25 g/mi ° 7.8 kg/year__ _........... Description of In 2003, Roanoke city purchased five new garbage trucks, which can be converted to bio-diesel (Heil automated trucks measure with Python method). These trucks are more efficient and will have a 20 percent savings in the amount of time it takes to complete the route. Instead of the average of 8 seconds for can pick up, these new trucks will average 6 seconds. Roanoke city picks up trash four days a week. As these new trucks are integrated into the routes, the routes will be adjusted to reduce the driving time. These new trucks will save from 1 to 1 '/z hour each day. Roanoke has a total of 13 garbage trucks. Usually, only 10 trucks are on the road because of maintenance. As the fleet is replaced, the city will purchase the same type vehicle. This will reduce maintenance time because they will be newer vehicles and they will be the same stvle allowine for quicker maintenance. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 5 of 34 ~~~ DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Purchase/Use of ethanol compatible alternative fuel Measure vehicles Pollutants reduced NOX, VOC Costs In the beginning, slightly higher than normal vehicle replacement. Once alternative fuel supply is improved, price may decrease Sources affected Mobile Sources - Crty of Roanoke vehicles _ _ Geographical area City of Roanoke _ _ Implementation date _ 2003 - 2007 Requires approval by NO State Air Pollution Control Board? Enforceable? Yes (City Commitment -letter attachment) Quantifiable? Yes Description of In 2003, City of Roanoke purchased eleven sedans and station wagons that are ethanol fuel compatible. By 2007, the city measure will purchase an additional fifteen ethanol fuel compatible vehicles. While the use of ethanol fuel is being pursued, the city is evaluating the option of outsourcing all fleet fueling operations. If outsourcing is initiated, the city would be dependent upon the selected vendor(s) to provide ethanol fuel. Therefore, at this time the city cannot establish an accurate timetable for inte~ratin~ the use of alternative fuels. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 6 of 34 ~: "" 1 DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Measure Pollutants reduced Costs Sources affected City of Roanoke -Purchase new cleaner waste trucks that will operate using bio-diesel as an alternative fuel to diesel VOCs In the beginning, slightly higher than normal vehicle replacement. Once alternative fuel supply is improved, price may decrease. Biodiesel (B20) cost -~-$0.15 more per gallon than diesel. Mobile Sources -City of Roanoke vehicles Geographical area City of Roanoke Implementation date 2003 2007 _. Requires approval by NO State Air Pollution Control Board? Enforceable? Yes (City Commitment -letter attachment Quantifiable? Yes _..... Description of In 2003, City of Roanoke purchased nine new trucks that will operate using bio-diesel fuel. By 2007, City of Roanoke will measure purchase an additional twelve bio-diesel fuel compatible vehicles. While the use of bio-diesel is being pursued, the city is evaluating the option of outsourcing all fleet fueling operations. If outsourcing is initiated, the city would be dependent upon the selected vendor(s) to provide bio-diesel. Therefore, at this time the city cannot establish an accurate timetable for integrating the use of alternative fuels. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 7 of 34 C~~ DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Purchase/Use of hybrid vehicles Measure Pollutants reduced PM, VOCs, NOx Costs In the beginning, higher than normal vehicle replacement. Price will decrease as hybrid vehicle price declines. Sources affected Mobile Sources -City of Roanoke vehicles Geographical area City of Roanoke Implementation date 2003 2007 Requires approval by NO State Air Pollution Control Board? Enforceable? Yes Ci Commitment -letter attachment _._. Quantifiable? Yes DeSCrlptlori Of In 2003-2004 fiscal year, City of Roanoke will purchase one 2004 Toyota Prius hybrid vehicle. Dependant upon favorable measure evaluation and field-testing, the city will purchase an additional three Toyota Prius vehicles or similar vehicles. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 8 of 34 ~'..~. ~... DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Heavy Diesel Equipment and Vehicles Title of Purchase of more efficient, low-emission and alternative Measure fuel vehicles Pollutants reduced PM VOCs, NOx Costs Sources affected Mobile Sources -County Fleet Geographical area Roanoke County Implementation date 2004 - ? Requires approval by NO State Air Pollution Control Board? _ ... Enforceable? Yes_(Letter/Attachment to EAP) _ _.... Quantifiable? Yes (~ Only after vehicles are purchased) _..... Description of ** By Dec. 31, 2003, Roanoke County anticipates the approval of a plan that will consider purchasing alternative measure fuel and low-emission vehicles when making vehicle purchases. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 9 of 34 ~' DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Education and Awareness Tltle Of Education and Information Training Measure Pollutants reduced PM, VOCs, NOx Costs Sources affected _.. _.. _ ,Mobile Sources -Roanoke County _. _. Geographical area Roanoke County Implementation date 2003 - 2004 Requires approval by NO State Air Pollution Control Board? Enforceable? Yes (Letter/Brochure Attachment to EAP) Quantifiable? Yes (? Measure any fuel reduction that occurred after training) Description of On August 8, 2003, Roanoke County distributed a brochure to all its employees urging them to reduce the environmental measure impact of driving both County and personal vehicles. Items focused on car-pooling, planning trips, and reduction of idling and warm up periods. In addition, all drivers of County vehicles will receive "effective environmental driving" classroom training by June 30, 2004. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 10 of 34 DRAFT - O 1 / 19/2004 Roanoke Valley Area Ozone Early Action Plan (EAP) Local Strategies DRAFT Section II of III r~"_ l Air-Quality Action Day, Public Education and Stationary Sources Strategies Table of Contents: 11.) Air Quality Action Day (Hybrid Approach) .....................................................12 12.) Early Morning or Late Evening Refueling (Voluntary) ....................................15 13.) Promotion of Alternative Fuel Vehicles (Voluntary) ........................................17 14.) Media and Public Relations Concerning Air Quality Action Days ...................18 15.) Public Transit Incentives ...................................................................................20 16.) Bicycle Infrastructure and Amenities ................................................................21 17.) School (K-12 and Adult Education) Based Public Education ...........................22 18.) Tree Canopy/ Urban Forestry ............................................................................23 19.) Roanoke to Blacksburg Public Transit ..............................................................26 20.) Open Burning ...................................................................................................27 Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 11 of 34 DRAFT - 01/19/2004 ~. °` 1 Ozone Early Action Plan Control Measure Profile Title of Voluntary EAC Pledges and Air Quality Action Day Measure Commitments from Local Businesses Pollutants reduced PM, VOCs, NOx Costs Implementing this strategy will consume a considerable amount of time. Associated costs will include the amount of funding needed to partially support a position with the Regional Commission. The RVARC will be filling the Ride Solutions Coordinator vacancy in the near future. The requirements of this position have been expanded to include Ozone Action Day Coordinator duties as they relate to transportation issues. Other minor personal costs would be those associated with providing internships for students from local schools and universities at the RVARC. It is anticipated that interns will assist the Ride Solutions Coordinator. Additionally, the cost of distributing educational materials such as posters and brochures (videos?) should be included in the analysis. To help alleviate this expense, EAC members could request that businesses agree to partially (or fully) pay for the educational materials they distribute as part of their EAC pledge. (Although this may decrease our chances of meeting our established goal.) EPA has already produced some very nice brochures and educational materials we could utilize (rather than reinventing the wheel). A definite funding source will have to be identified in order to provide the educational materials, which are the basic element of this strategy. Sources affected Roanoke's largest employers (With in the EAC area there are approximately 243 businesses that have 100 or more employees, the largest ones will be targeted first.) Geographical area Implementation date Implementation date Roanoke CMSA 2003 - 2007 2003 - 2007 Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 12 of 34 ~~~ DRAFT - O 1 / 19/2004 Requires approval by NO State Air Pollution This is a voluntary pledge on the part of local business; Control Board? therefore it would not require SAPCB approval.. Enforceable? NO e.._.._._....._._._.___..........__..__...........__...___._.....__....__..._.....__...__._......___.__ ~_._._....._._........_.....__._..........._._....__~._..._ Quantifiable? NO Actual emissions reductions from this measure cannot be quantified and incorporated in the modeling. Although the emissions reductions will not be quantifiable, the strategy will have a quantifiable goal of exposing at least 10,000 people to the educational material through their place of employment. The committee feels this goal can be easily achieved if the Roanoke area's largest employers agree to sign the pledge. Description of This measure falls in the realm of public education, and is aimed at altering or modifying the behavior of local citizens to measure remedy the air quality problem. In this measure, the targeted business would make a voluntary pledge to participate in Roanoke's ozone action program. As a basic requirement of this pledge, the employer provides educational materials on ozone to it's employees. The educational package will include ozone action day posters to be displayed in the workplace, as well as brochures explaining the effects of ozone and what individuals can do to lower ozone concentrations. The pledge would also require each business to dedicate an employee(s) who is responsible for checking and posting the daily ozone forecast (http://www.deq.state.va.us/ozone/) during the ozone season. Individual businesses will be encouraged to take initiative and further develop their own air quality programs beyond the basic pledge. Further development could include measures such as holding AQ workshops for their employees, providing environmental awards or merits to employees who take initiative in the program, and depending on the type of business, consumer based incentives which would alter the behavior of the consumer. Businesses could also opt to participate in VA DEQ's Environmental Excellence Program. Presenting this program to the local businesses will be the most time consuming and challenging aspect of this strategy's implementation. The most time effective manor, in which this strategy could be presented, would be to invite representatives from targeted businesses to a meeting providing inforn7ation Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 13 of 34 ~_, DRAFT - 01/19/2004 on the strategy. The meeting would also provide background information on the EAC, its purpose and why it would be advantageous for local businesses to get involved. The RVARC and various EAC members who represent the local business community would be instrumental in providing contacts and setting up the meeting. Part of this measure may involve partnerships with EPA and VA DEQ. Additional An EPA EMPACT program document titled "Ozone Monitoring, Mapping, and Public Outreach -Delivering Real- Information Time Ozone Information to Your Community" (EPA, 1999) provides detailed information about implementing these types of public education programs in your community. It also has several great examples of similar types of programs that were successfully implemented in other cities and states. Though these programs did not provide "quantifiable" emissions reductions, they did have measurable success in creating greater public awareness. It is important to note that that if the State of Virginia, or a specific locality chose to launch an air quality awareness campaign, in order for it to truly be successful they would need a staff (or staff person) whose major duties are dedicated to the program on a year round basis. In fact, the North Carolina Department of Air Quality, which has a successful Air Awareness program, recommends "even if budgets are tight, air quality agencies should dedicate afull-time staffer to manage their ozone outreach programs all year long." (Ozone Monitoring, Mapping and Public Outreach, EPA 1999) If the Roanoke EAC members choose to implement the various public awareness and outreach strategies, it would be in the city's best interest (since we will be committed to following through on these activities) to provide a staff person who can lead and coordinate these activities with the help of volunteers from the EAC. Finally, since many of the public education measures are inter-related, and it would be beneficial for the committee members of the various public education strategies to work Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 14 of 34 ~:. "~ DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Title of Voluntary Program with Gas Stations to promote fueling Measure early in the morning or later at night. Mandatory agreement from local governments to refuel vehicle fleets either early m the morning or later at night. Pollutants reduced VOC Costs The cost of any incentive Sources affected Gasoline Stations, General public, Local Governements Geographical area Region wide _ Implementation date Ozone Season 2004 Requires approval by No State Air Pollution Control Board? Enforceable? No Quantifiable? Yes Easily determined by looking at previous and present hourly filling rates. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 15 of 34 ~ °~ ~.. DRAFT - 01/19/2004 Description of The following area businesses have been contacted and have given initial willingness to cooperate by offering some measure incentive for filling cars prior to 8:00 am and after 5:00 pm. Letters from these companies will be forwarded to the MPO shortly informing them of each individual effort. Kroger Sheetz Workman Oil PM Transport Other businesses that are currently considering participation in this effort are: Jasraj Inc. Patel Brothers Go Mart 7-11 ETNA These sources likely control 60% of impacted area stations. Incentives could be Free coffee to fill in AM prior to 8AM Free small drink to fill after SPM Free gas with 10 fill-ups at a station before 8AM or after SPM Free sub during next visit with purchase of drink and chips with 5 fill-ups prior to 8AM or after SPM. Free groceries with 10 fill-ups prior to 8AM or after SPM. Price reduction on gas when filling during those hours. Press release to general public advising public of the need for compliance with this voluntary program. Then follow up with additional informational press release advising public of how the program is doing. This should get other businesses to join in and work toward reducing emissions. Local Governments will be asked to refuel local fleets before 8:00 am or after 5:00 pm on days predicted to be nonattainment for Ozone. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 16 of 34 DRAFT - 01/19/2004 Title of Encouragement of Consumer Purchase of Fuel Efficient Measure Vehicles ..... Pollutants reduced VOC, NOX _ ... Costs This strategy will be incorporated into marketing costs for public relations/ education strategies and/or in kind contributions from rivate entities .......... .............. ... p ......_.... _. ~ .... _. Sources affected Vehicle Dealerships Geographical area Region_wide Implementation date Ozone Season 2004 Requires approval by No State Air Pollution Control Board? Enforceable? No ~Voluntary~ Quantifiable? No ~eSCrlptlOri Of As a part of the general public education/ relations efforts (see page 18) individual consumers, private fleets and local measure governments will be encouraged to purchase fuel efficient and/or hybrid vehicles whenever possible. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 17 of 34 ~- ~ DRAFT - O l / 19/2004 Ozone Early Action Plan Control Measure Profile Education and Awareness Tltle Of Media and Public Relations Regarding Air Quality Action Measure Days Pollutants reduced PM, VOCs, NOx _ ..._. Costs /2 Full time staff hours RIDE Solurions _ '_..__. _...... _~ . ._..... _ .... ._.. __ ) -minimum supphes_ Sources affected General Geographical area Region, Wide _ _ Implementation date 2005 __ _ _ _. Requires approval by No State Air Pollution Control Board? _....._ Enforceable? No __... Quantifiable? No Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 18 of 34 a,.,, ~„ DRAFT - 01/19/2004 Description of Summary of suggestions -Revised 11/10/03 Notes: 1. This list is intended to avoid duplicating Strategy #1. measure 2. This list does not include paid advertising. I. PREPARATION A. Develop a distinctive, memorable name for ozone action days. B. Conduct a contest to develop a name, logo and letterhead. C. Develop a simple, consistent message. D. Develop a standard power-point presentation. E. Develop or obtain brochures and other handout material. F. Draft prototype articles for inclusion in newsletters, house organs, etc. G. Prepare public service announcements for radio and TV. H. Develop a list and schedule of organizations to contact. I. Develop a web site, possibly piggybacked on RideSolutions. J. Sign up service organizations to sponsor an educational project. II. GENERAL INFORMATIONAL CAMPAIGN A. Newspaper articles (at least once each year). B. Letters to the editor and op-ed articles. C. PSA spots on commercial radio and TV stations. D. Programs and PSA spots on government access cable TV. E. Donated billboards. F. Presentations to service organizations and other groups. G. Submit sample articles for use in newsletters and house organs. H. Annual awards program for participating organizations. I. Periodic news releases listing participating organizations. III. AIR QUALITY ACTION DAYS A. Notice and suggestions in daily newspaper that morning. B. Suggestions for actions in TV and radio weather forecasts. C. Update the web site with alert information and suggested actions. IV. MEASURABLE GOALS A. Annual number of published newspaper articles. B. Annual number of published letters and op-ed articles. C. Annual number of TV and radio programs. D. Annual number of newsletters and house organs. E. Annual number of billboards. F. Annual number of presentations and/or audience members. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 19 of 34 ~w DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Title of Transit pass for college students and employees Measure Pollutants reduced PM, VOCs, NOx __ _. _ Costs Sources affected Mobile Sources -Valley Metro Transit Geographical area Roanoke Valley _,. _.. .. Implementation date 2005 - 2007 Requires approval by No State Air Pollution Control Board? Enforceable? No Quantifiable? No Description of Work with area colleges and employers to annually purchase at least 300 Valley Metro transit passes. These passes would measure be used with their voluntary Ozone Action Day plans and/or throughout the year. This is a voluntary measure but has a committed goal of 300 passes per year. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 20 of 34 -. DRAFT - 01/19/2004 Ozone Early Action Plan Control Measure Profile Title of Bicycle Infrastructure and Amenities Measure Pollutants reduced PM, VOCs, NOx Costs Infrastructure -Local Government Sources affected Mobile Geographical area ,Region Wide _ _ Implementation date 2005 contmumg __ _ Requires approval by No State Air Pollution Control Board? Enforceable? No Quantifiable? Yes (Need mventor~y of Infrastructure and Amenities) _..... __ Description of o Encourage local governments to increase measure pedestrian bicycle infrastructure spending. o make presentations to City Councils and County Board of Supervisors o Establish a safe network of bike routes with effective signs and lane markings. o continue work with RVARC on Regional Bicycle Suitability Study and with VDOT o Educate public about bringing bikes onto public transit (i.e., Valley Metro). o work with Valley Metro to advertise this feature o Encourage installation of bike racks at public and private- owned buildings. o racks at City/County buildings, libraries, civic centers, schools -funding for these goes back to first item on this list, encouraging local governments to increase spending for bicycle infrastructure and amenities o encourage developers to provide bike infrastructure and amenities, see City and County Comprehensive Plans on this topic Note: Roanoke County Zoning Administrator stated that we could not require a private entity to provide bicycle infrastructure and amenities, only recommend and encourage them. He said it could be worked into one of the proffers of a rezoning application, but would be case- specific. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 21 of 34 -~ 1 DRAFT -- O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Enforceable? No Quantifiable? No _..... Description of The Roanoke Valley Clean Valley Council (CVC), which is funded jointly by the state and the Roanoke Valley Resource measure Authority, plus private donations, serves the four Valley governments plus Botetourt County. One of its major functions is an education program under which a staff member visits the area schools on an invitation basis and makes presentations to students regarding litter control and recycling. The primary focus is the elementary school level, but some presentations are made to middle and high school students, particularly when environmental issues are part of the curriculum. The intent is to educate students regarding these issues, and through them to influence their parents. The strategy is to have the CVC educator include a component regarding clean air and actions that can be taken to reduce air pollution including ozone. There may be a need for additional funds for materials and additional staff time. These funds could come from the local governments or voluntarily from the business community. The program would be designed to augment an exisiting program conducted in schools by the Virginia Department of Environmental Quality (DEQ), and not to compete with it. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 22 of 34 DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Title of Tree Canopy/ Urban Forestry Measure Pollutants reduced PM, VOCs, NOx Costs Cost of actual trees, plus labor for planting and maintenance • We must consider what size/age/species of tree would be most effective to purchase. • Costs would presumably be covered by localities. (Roanoke City, Roanoke County, Vinton, Salem, and Botetourt) An possibility that would raise awareness, community involvement, and provide funding, would be to invite private sector to participate. Members of the Roanoke College community have expressed interest in adopting Salem planting, integrating the planting and upkeep into the student community service program. The college might also be able to fund the Salem effort. • Other members of private sector might be able to sponsor either a planting, or a particular area. Perhaps a donation of $X.00 would entitle the donating business or group to a plaque at the site. We could also offer option that people could simple donate money, but no time, using city staff to actually do the planting, but having the trees and supplies covered by donation. • We should also look into grants specific to tree programs, such as Trees Virginia. • For "memorial trees," each locality would specify the donation amount required, which might involve considerations of location, size and species of tree, etc. Sources affected General Geographical area Region, Wide . _...__ _ Implementation date 2005 conrinumg Requires approval by No State Air Pollution Control Board? Enforceable? No Quantifiable? Yes - Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 23 of 34 ~_~ DRAFT - O 1 / 19/2004 _... _ _. Description of • In calculating actual pollution reduced, it is probably measure not realistic to expect that we will have concrete numbers, although we do know some estimates on the capabilities of tree filtration. The following numbers came from the Roanoke City Vision Urban Forestry Plan, 2001-2002. Annual Air Pollution Uptake $16 per tree Energy Savings Related to heating/cooling buildings $10 per tree 7 per tree Stormwater Runoff Reduction Trees serve to remove the following pollutants: • ozone: more than 1 lb annually • carbon dioxide : 26 lbs annually • nitrogen dioxide :more than 2 lbs annually (including sulfur dioxide) sulfur dioxide :see above • carbon monoxide :information on amount filtered unavailable • particulate matter less than 10 microns in size information on amount filtered unavailable Based on these numbers, we could plant X number of trees, multiply that by the pollution savings, and project an idea of how much difference the trees might make. We would also have to consider the size and age of the trees. Because we do not yet have any final numbers, we can only estimate based on available information, and the probability that since trees planted before 2007 will be relatively young, and therefore less efficient than mature ones at filtering air pollution. One large tree can filter up to 60 pounds of pollutants per year. (Source: www.wastediversion.or~) For purposes of calculation, we will assume that trees planted by 2007 will filter one-third as many pollutants as a mature tree (20 lbs total per tree rather than 60 lbs) Reasonable suggestion for total number of trees to be planted (to be approved by Early Action Compact Committee): Approximately 10,000 trees Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 24 of 34 _` DRAFT - 01 / 19/2004 If 10,000 trees were planted before 2007, the region would Description of begin to benefit from efforts that eventually could reduce 300 nleaSUre - tons annually of pollutants from air in the region. Based on Continued our estimate that the trees existing in 2007 would filter only one third of the pollutants that a mature tree would, this number would likely be closer to 100 tons. This number was arrived at by assuming that Roanoke City will follow through with committed plans to plant 188,000 trees over the next decade, and taking into consideration that we do not want to set unreachable goals in the Early Action Compact. All localities would need to participate to effectively reach this goal, and this estimate is made with the assumption that they would. This total would still fall short of the idea140% coverage, but would be a great improvement on the region's present status, and has the potential to significantly improve air quality. The City of Roanoke adopted an Urban Forestry Plan as an Element of its comprehensive plan, Vision 2001-2020, on April 21, 2003. Dan Henry, the city's urban forester, is actively working to implement the Urban Forestry Plan's recommendations for increasing tree canopy through tree planting, community involvement, public/private partnerships, ordinance revisions, and increased protection of the existing tree canopy. City Council approved additional treeplanti ng funds for fiscal year 2003-2004. Funding for future years has not been determined as of December 2003." Anita McMillan with the Town of Vinton will address the local tree committee in an effort to get a commitment to plant a set number of trees by 2007. James Vodnik with Roanoke County reports that Roanoke County is committed to planting 100 trees a year. Beth Carson, the horitculturist for the City of Salem has committed the city to planting its already- mandated 100 new trees each year, and said that in addition, the city has allocated $100,000 to "green-up" West Main Street in Salem. The City of Roanoke has initiated a Commemorative Trees Program whereby individuals or groups can donate $250 and have a tree planted on public land in honor of friends, family, or special occasions. The first Commemorative Tree was planted on October 23, 2003 in Highland Park. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 25 of 34 DRAFT - O 1 / 19/2004 Ozone Early Action Plan Control Measure Profile Title of New Bus Service between Roanoke, Salem, Blacksburg Measure and Christiansburg (See Appendix for service schedule and other details.) Specific Proiect New Bus Service Pollutants reduced NOx (0 92 tpy),_VOC (2.3 _tpy) ____ _. _. _ _ ._ Costs Valley Metro has received approval for a State of Virginia Demonstration Grant to initiate this service. The funding for operating expenses (~$600k) for this project has been secured through Fiscal Year 2006. The funds (~$350k) to purchase new buses for this route have also been secured. Sources affected Mobile Geographical area Roanoke Region Implementation date Apri12004 June 2006 Requires approval by No State Air Pollution Control Board? Enforceable? N/A ...... _.... ...._... uantifiable? Q p . Yes The estimated fifes an emissions benefit of this new bus route is 2.767 tons of NOX and 6.96 tons of VOC. The .life span for this pro,~ect is April 2004 through June 2006 Description of Valley Metro will begin operating a new bus service between Roanoke, Salem, Christiansburg and Blacksburg. Funding for measure this project has been approved through fiscal year 2006. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 26 of 34 ' DRAFT - 01/19/2004 C ~` 1 Ozone Early Action Plan Control Measure Profile Title of Open Burning Measure Specific Project Several localities currently have a ban on all open burning. Other localities such as County of Roanoke have a permitting process to allow some open burning. In localities where an Open Burning permitting process exists, issuance of permits should be tied to predicted air quality. Pollutants reduced NOx VOC Costs Denying open burning permits based on predicted air quality would be a function of the fire marshall's office of each locality. There would be few if any financial costs to implement such a policy. Sources affected Stationary, Geographical area Roanoke Region Implementation date April 2004 -Ongoing Requires approval by No State Air Pollution Control Board? Enforceable? Each Fire Marshall would apply in grantingpermits. _. _ Quantifiable? Not Known Description of __ The Cities of Roanoke and Salem do not allow open burning. However, the counties of Roanoke and Botetourt have an measure open burning permit process at the discretion of the appropriate local fire marshal. This measure seeks agreement from local fire marshals to make permits conditional on forecasted air quality for the day in question. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 27 of 34 .~ 1' DRAFT - 01/19/2004 Roanoke Valley Area Ozone Early Action Plan (EAP) Local Strategies DRAFT Section III of III Lawn and Garden Equipment Strategies Table of Contents: 1.) Replacement of Gasoline Golf Equipment with Electric ...................................29 2.) Lawnmower Buyback Program ..........................................................................30 3.) Lawn and Garden Equipment Use Restrictions (Episodic) ................................31 4.) Lawn and Garden Use Restrictions -Mandatory (Local Government) .............32 Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 28 of 34 ~~~ DRAFT - 01/19/2004 Ozone Early Action Plan Control Measure Profile Overview Gasoline-powered golf carts and turf care equipment used at public and private golf courses are collectively a source of both ozone precursor pollutants (VOC & NOx). A local control strategy would consist of voluntary local commitments from a number of area golf courses to replace gasoline-powered golf carts with electric golf carts to reduce ozone precursor emissions. A mandatory measure on this source category is not warranted due to the relatively low reduction potential of such a control measure, and because it would probably require a source of funds for subsidies or other forms of financial assistance. Title of Replacement of gasoline golf carts & turf care equipment ' 'tting (electric) equipment Measure with low or zero emi ___ __ Pollutants reduced VOC & NOx ____ _ _.. Costs Electric golf carts appear to be slightly less expensive than gasoline equivalents. However, some capital investment is required in converting facilities to support the use of electric equipment. Sources affected Public & private golf courses. Geographical area Entire EAC area. Implementation date End of 2005. Requires approval by A voluntary program and agreements would not require State Air Pollution SAPCB approval. Control Board? Enforceable? Implemented throw h voluntary agreements. _ g _ .. ~ .. Quantifiable? Yes -under development. _ Description of measure Voluntary pilot program at area golf courses to replace gasoline-powered golf carts and turf equipment with low emitting or electric equipment. Each jurisdiction will commit to obtaining a voluntary commitment from one or more golf courses to make the transition from gasoline-powered to electric equipment. Program could have two phases with a firm initial commitment to be included in the early action plan, and a longer second phase as a maintenance measure. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 29 of 34 DRAFT - 01/19/2004 Ozone Early Action Plan Control Measure Profile Overview Gasoline-powered lawn mowers and other lawn care equipment used local governments, private companies, and the general public, are collectively a significant source of VOC, NOX and CO. A local control strategy would consist of a cash incentive program to buyback older working lawn & garden equipment with electric or manual equipment. We will work with willing local governments to commit to the purchase of a certain percent of electric/manual equipment as part of their normal purchasing process. Title of Buy back program for old lawn & garden equipment and Measure the purchase of electric or manual equipment Pollutants reduced VOC, NOX, & CO Costs Cash rebate of $40 to $100 on the purchase of new electric or push mowers or similar L&G equipment (weedwhackers, etc.). $SOk program ($50 rebate) could remove 1,000 gas- powered mowers per year. Sources affected Local governments, lawn care. .companies, pubic Geographical area Entire EAC area. Implementation date 2004/2005. Requires approval by A voluntary program and agreement would not require State Air Pollution SAPCB approval. Control Board? Enforceable? Could be enforced voluntarily and by mandate depending on source sector. Quantifiable? Yes - 10 tons VOC reduction and 80 tons CO reduction Description of measure Combination of a voluntary or mandatory program to replace gas-powered Lawn & garden equipment with electric or manual equipment. General public would be targeted through a rebate program and local governments would mandate the purchase of electric equipment. A definite funding source would have to be identified to implement this control strate~v. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 30 of 34 ~-S DRAFT - 01/19/2004 Ozone Early Action Plan Control Measure Profile Overview Gasoline-powered lawn & garden equipment used by local governments, private companies, and the general public are collectively a significant source of VOC, NOx and CO. A local control strategy would consist of a voluntary restriction or moratorium on the operation of lawn & garden equipment on predicted high ozone nonattainment days. This measure would be coordinated with the ozone action days program, and promoted through the overall public education/awareness program established through the early action plan. _- Title of Episodic restriction on the general use of lawn & garden Measure equipment during predicted ozone nonattainment days. Pollutants reduced VOC & NOx _ _ _. _ _ Costs No direct costs, but could result in lost revenue due to decreased activities for private landscaping firms and/or local governments Sources affected General public, private landscaping firms, local governments. Geographical area Entire EAC area. Implementation date 2004. Requires approval by A voluntary program and agreement would not require State Air Pollution SAPCB approval. Any mandatory local requirement Control Board? (ordinance or other) would require approval. Enforceable? Could be enforced voluntarily or by mandate. Quantifiable? Yes -under development. Description of measure Voluntary and/or mandatory program to restrict the use of gas-powered lawn & garden equipment on ozone action day (days when high ozone is predicted). Program would be voluntary for the general public and private companies. Each jurisdiction will attempt to obtain voluntary compliance of one or more private companies as part of this program. If after 2005 selected indicators (to be determined) show that overall area emission reduction and/or ozone exceedance targets are not being met, the area would consider modifying this control measure to become partially or fully mandatory. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 31 of 34 ~~ DRAFT - 01 /19/2004 Ozone Early Action Plan Control Measure Profile Overview Gasoline-powered lawn & garden equipment used by local governments, private companies, and the general public are collectively a significant source of VOC, NOX and CO. This local control strategy would consist of a mandatory ban on the operation of lawn & garden equipment by state/local governments on predicted ozone nonattainment days. This measure would be coordinated with the ozone action days program. Title of Episodic ban on the use of lawn & garden equipment by Measure state & local governments during predicted ozone nonattainment days. Pollutants reduced VOC & NOX Costs __.. _... No direct costs, but could result in lost time for state & local government employees Sources affected State & local government entities. Geographical area Entire EAC area. Implementation date 2004. Requires approval by A mandatory requirement on state/local governments would State Air Pollution be accomplished through internal policies and/or agreements. Control Board? Enforceable? Enforced by mandate. Quantifiable? Yes -under development. Description of measure Mandatory program to restrict the use of gas-powered lawn & garden equipment on ozone action day (days when high ozone is predicted). Program would be mandatory for state and local governments. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 32 of 34 DRAFT - 01/19/2004 Contingency Measures 4~ The Local Governments and Task Force have great confidence that the Ozone Early Action Plan will be successful. However, as contingency measures, one or more of these measures could be implemented after 2005, in response to continuing exceedances of the ozone standard and/or a shortfall in anticipated emission reductions from the EAP. These measures would require more lead-time for implementation as well as additional work with expanded groups of stakeholders. OTC Portable Container Rule This measure is part of a suite of measures designed to reduce VOC emissions. The portable container rule would reduce emissions that result from either spillage or permeation. Additional benefits include potential reduction of water contamination and reduction of potential fire hazards. OTC Architectural/Industrial Maintenance Coatings Rule This rule basically requires reformulated coatings to meet lower VOC content limits than under the current federal rule. Manufacturers would be required to assume the primary responsibility to produce coatings that meet or exceed VOC content limits for sale and use at the retail and wholesale levels. OTC Mobile Equipment Repair and Refinishing Rule This strategy requires lower VOC content for paints and use of improved transfer efficiency application and cleaning equipment. The rule would apply to primarily small businesses that apply refinishing materials to a variety of mobile equipment repair and refinishing facilities. Solvent Cleaning Operations Rule This rule establishes hardware and operating requirements for vapor cleaning machines used to clean metal parts; and also includes volatility restrictions for cold cleaning solvents. Degreasing and solvent cleaning operations are performed by many commercial and industrial facilities. Truck Stop Electrification Promoting the electrification of truck stops, rest areas and distribution centers would help reduce unnecessary engine idling. The availability of electrical hook ups would allow powering of cab/sleeper appliances or auxiliary devices without running the engine. The Task Force believes that this measure shows great promise, but may be costly to implement and therefore is scheduled for post 2005. Roanoke Valley Area Ozone Early Action Plan -DRAFT Page 33 of 34 Appendix A EAP Supporting Materials Commitments from the Virginia Department of Transportation ~vDOT~ ,_ ~ {p~ ~ fi ,'li !1 aG^'- J c• i r ~I~~?1~~~~~'J~~~I,`~'~ o~ `~'J~~I~~l'1I~'~ dEPARTMENT OF TRANSPORTATION 1b~1 EAST6ROr10:+~FCr RI(:hIMONO, VIRGINIA 23?1~70f1(1 PHILfP A. SHUCET conirJ~~~ltkrfR Janu~Iry 9, 20{}4 IVIr, Robez~l Fiurttili:y, Director Virgilua 1)epartmont of Lnviran~r~L-vital Quality Gi?9 B'"st ~^»:n Street Riclunotld, ~tirginia X3219 Ro: Roanoke, ~lirginia Early Action Plar- T)etlr AZr. Burnley: JEFFREY C, Shc1THARd CHfFF 1FU11J %3POFiTkTr~hJ FLArdrllhJG ANU Eh!'~11RC~Nr•1crvTa1 h1=r~r..s 'l he ~Tirb 7iia Dcpartnnezat c~ ('Transportation undcrstantis that the Roanoke I~egi~~n is nut tneetillg the ciglrt-l~«ur ozone stalxiard and we applaud the proactive efforts of the Virginiia Del~artmetit of E',nvirotnnlental Quality acid the Roanoke I;atly :~cticnn 'l~askforce itl improve the rebri~~n's a.ir yualit~~ faster thxough tlic l;arly Action Compact process. 1'o sup}ic~rt tlus effarl, VDC)T is pler>~seci io inform yo~I thal'wa ~ti~i11 hereUy cun~nlit to following: • bully implementing c>'ur automated Fuels l~lanage><rlenl ProYraln (AlyN1P} i7t t:hc Roanoke Region by Jnly 20'J.4. The schecttl.led rltaintcnance program associated with tlne ~~'M-P minimiccs air emi s5inns from vehicles that refuel al nor rcfuelin~ facilit;;cs located in the haanc>]cc region. 'VT}QT plans to ~tularnatc all ofthe re-fueling facilities i1i Virgi>za including the 1 U facili[ies located in the Roanoke Rw-iy l~ction Compact ~'~rca. A list c>I' these f~lcilitics ui the Rc~anokc Kew an is attached. T;:nplcmeniin~ ~n Episodic Q.;unc.Progralx~ i~~ the Roanalce l~arly ~~cuon C:ompa~:# ~~rca. VDO'r f3-st irnplemzntea ibis prugranti in Roanoke during the 20{?3 +~zc+ue .seascrn a.Ild l~~e arc canunitted io continuing this pragratn tivhicl~ includes the i"cyllu~~ritng: o lincauraging tclccolnnT~«ting and ridesharing o Displaying c;'fonc alerts on variable nnessages sigps tht•oughc~ut the Ro~unoke region to rllerts the region of potential $-bout- ca~une standard exceedcnccs o Restricting ma~ving in #hc L'atly ACiioI2 Courpact Area o Restricting fuclin~; at VDC?T gasoline Facilities for lion-em ergcancy vehicles and encouraging re-fueling prior' to predicted o%ontie excccdence c_iays o Pntitpotiing use of oil based p<>,inis and solvents VirylniaDOT.org WF KEEp VIRGINIA hdC}WING -! 1~~1~•. Robert Burnley, rlilachcct is a copy of our 2043 directi~+e i~ncmorar~du~n r~.garcirn~ ut~r EQisa~iic CJL01~ ~1"t)4~T1'~lTl1, yC~U ha~~ e ~iily questYOns or reciuirc additic~t~a,l infozll~airon rc~rlr~lin~ tour com~tutmeni iii rtnpruve die air duality irz the Rofu~okc Rcaion, F?lcase cof~~act Ainy t~~stcllo ~x(. 50~-3 i 1-ci7?3, Sizi~ercly, ~r /~ fir' .~.~$.Y/drf~r'~S."' .lt.ffl'Sl'' ~'.. Seuih~u'ci ~~1it3C~llllznt cc: 1Vls. ;~my Casteiia Vir~inia~4~ar~ U~lE KEEP VlkGiNIA Pai~VtNG ~, ° i Tuhic Y.. LiE~tt~on of ~-~utomsiY~ed ~`ueis ilrlanagement ~'rogram Sites in tl~e Roauakc Re~*iou Fuelia~ Station Name Fuc~isng Stsition Laci-tion Salem Resides~.cy 31 I Shop* Roanoke County Airport Area Headc{usuters* T~oauoke Cisut~ty SFileyr Rcsidcncy Lol* Ra:sziifke C:ounty~ Salem district Shop* Ito;~t~o~~ C:uunty '!'ruutville Slzo~* R~}tetcurt Count}~ rle Rock* Bo#ctoutrt Cc}wit, R'xcl~anan'~ 13otetotu~ County Ne~~v C`€tstie I3otZtUU.C1 {;otiulty Burnt Chiisuley~ ~,'inton Troutville* ~Trnton * Automated Fuei h+9a~agement System installation complete Tab[e 2: ~':~ri..thl e L1=Iessalc Signs in tie Rua~ol~e ~"arly Acton Pl an .~:r~~ Site f :nunty Route ~'h'IS T ecstian Strce4 Nome No, , l 127 Botctourt 22D (NT3} U.01 Mi. S. of Rte, 11123 Atitttmntivood C;loti=crdaie Ril. Ln, {Psi# 1 SU) - 1 ti 2S Batetourt 2`20 0.15 Mi. N. oP Rte. 794 {in tncdi~n} R~aa{eke 1Zil. {Exit 15U) 1129 Botetoart ti40 {EB) U.f15 f~1i. B. c,i Ric. ~~38 (at northb~~und B~, ,~,s h+Till Rd. ~ on ramp} {exit 15fi) 11:0 Batctaurt I-31 (5131 I1=i.P, 152{'1'rauLvillc) ~~~~'~"""~ 113b Bcrtetourt 460 {V~~13) 0.35 )1=fi. W. of 1tie. GGO Blue Ridge Blvd. 8001 Ro~rioke I-Rl t513} IVf.P. l3zi.39 •-- ~.~ ..^ **~*'"'""~~'~' 8{117 Ptiaanake fr~7 (Sk3) O,l}5 Mi. S. of Rto. 77R (hxit 132} Doiv Hc,llotiv Rd. 301 R Roanoke 11 {NB} 0.5314ii. N. of Rte. 639 {E~xat i 32} ~~rc+st N1ai~i 5t., 3019 Roni~oka 1 l (SB} 0,73 Atli. S. ol'Rte.')Z7 (E:iit 132} 1lrest MZiq tit. SU21 PLoanolce 3 ! 1 (SB} U.10 Mi. S. ai Ria. 1 l'?8 (Ir1it 140} Thornpsc~n I1~f~~trtarial Lh, $17?2 lta~inoke 419 {ST3) 0.1111+6. S. of Rte. 8f3 (exit 111) N. C,lects•ic; R.i1, 5112:3 lt.onnoke 419 {NI3) 0,2G Mi. N. c,f ~Lockc Rd. {Exit 141) N. Electric Rd. 3U'?=~ Raanoko 531 (NB} 0.5011=6. N, of C,~cit 3 (Hcrsl~hexgerRig} ~""~~'*** 5025 Ro<iteokc 115 (NB) ff.19 ~,4i. N, of Rte. 1895 (Bxi# 146} I'lautati{~n Rcl, 8037 RaFi110kc 460 (E.B) t}.U4 A'li. E, of Rte. 757 Challenger Ava. SO;3 R. ltc,~~~ke 220 {I~`I3) U,29 h+Ii, N. c,f Rte. 930 Franklin Ril. 50:1~J itUanoke 220 Exp1~~ U'751G4i. N, of Rte. 220 (BuslFrauklin ' Rc~ti= J.. Webber Hwy. sxit) Rd. T SO:i4lRoanokc City ._ ~ I-5S1 (Si3~ M,l'. 2.1.9 -~ $0'2{1 Salem 112 (1J B} 0.01 1ufi.1U, ofKi3kaRd. (lJYit 137) lhrildwou[j Ted. 5t135 Salem 311 ~'B) .0.03 h=Ti. S. of Nf3 ore ramp {1?xit l40} `~'hoenp3011 1vlemaris117r. ~- ~~1~,., , .. ~`~' i ~ y~ ~3~ ,~' t ~~~7`11'7'AYf'17 y"Y ~L 1Y.,~~~ ~O~ '4` 1~~~1~~~ DEPART'MEN70F 7RANSPORTATIOIV 1d~7 GIST 6t3LW. STFit~T tiICH410Ni1, VtRGIkIR 2+21-,?9fJ0 PHILIP A. SkElCET April 14, '?O1)3 ll~iT: it~T (3I~~1 N D U 113 TO: Ail District Adininisiratars FRQA~);: Philip Shuce _~- S~1BJF CT; Ozone Alert ro uros nn~~ The 2003 ozone season begins l4tay 1. As pat•t of either an air quality i~onattainrrLCnt or maint~'n~uLCe area, will yc~u please assure that your District implements tha below measures to reduce air pollution emissions. These measures are to be implemetrted on "code red action days". '!'he ~rirginia 17cpartment of Environmental Quality (VDEQ) desigl~ates a ``code red action day" «'hel~. or.gne is prcciicted tc~ be at high and unhealthy lzvels. 'DOT r~cti+3ns ou Code Rcd Ds~}~s: 1. Reduce 3'r•cxved - Nlinirnizc travel tv the extent possible, use transit, participate in riilesharicLlg ~~L~d enco~uage tclcconfercncic~e. ? . 1'vstpvn e lYfvwii:g ~-Postpone the use of gasoline and diesel. p~~ti4'crid tn«~S'er;, weed eaters and other similar gasoline engines. 3. I{estrict I"ueling -Gasoline f~LCilities tivi11 be locked from x:30 a.m. to x:{14) p.rri. 4, If{iYi~zT~lc~ A~Inssa~f~ Signs - Tf variable i~iessage signs are not ncEded fc~r ernergcncy pUL~OSes, th~Il they should alert the public c~l'the "code red ozone day", The following ~~erbia~e is suggested: "C~aone Advisory: Reduce travel, carpool, refuel AftBr 5 pm". 5. Redduce Sleclricity .Usage -Dim or turn off uiuxecessary li<~ rts, tuLZ; c€'f suppleLncntai appliances and >nailitaui air coudi#ionuig at reasonable temperatures at VDOT f~3cilities X74° or above}. t5. ,Postpone I'airriirig -Postpone use of oil based paints and solvents. 7. Safety ~l~feasures - l.~imit proton ;ed outdoor exertion. Our Emergency Operations Center will notify you by c-mail of pending "code red" ~~~one days. 'Phis notice will be provided the day before the VDEQ predicts a "code red" ozone day. Please Forward this memorandum to your staff arld encaurage.theLn to take these precaurianary actions. B~e.ause of newv regulations, counties in Qur Salem and 5taLUrton District have been added to our list of nonattainmerit and mainteu;uice areas, If you or your staff h:~ any question regarding th~~ above Lricasures, please contact either ALny Coskello at 804-371-6773. Virginl~DQTorg 'fV~ KEEP VIRGINEA tu90VfNG r • T. ~, u N ~ O ,.y G", ~ ~ 0 ~~ z ~ °" ~ . ~ ~ U ~ 0 4+ cn v ~ ~ ~ ~ j ~L A ~ a~ 4 ~ q ~ ~ ~ • a ~ ~ ~ , ~~ ^~ ~ ~ ,~ C b~' ~ ~ p ~ ~ y ~ ~ y k ~ U ~ "-~ ~ M _ r~ _~ ~} ~~ O x ~ O ~' ~ a ~ ~ ~ ~ . ~ ~ ~ ~ ,~ •~ -~ a~ ~ ~ ~ a-' d o c~ C ~ ~ ~ ~ ~ ~ V ~ ~ b a r~ O ~ 0 . 4 ~ ~ ~ v, GG Q~ L-1 ro u t 'u F C 4 .,.., U .~ U E.., s 0 as ,~ G n v .~ i L' .. ~-' H ~ ~~ ~ ~~ H ~ n ~~~ 4 ~. fi ~ ~ W '„ Ml C.4 ~ p ~ a y R v ~ .~ `~ m ~~, ~ ~ .r, +~- ..~ ~ y S!~ ir} bli ~ Y aj Cyrr~~ G~ u I~+ G ti0 ~' 'v ~ ~ ~ ~ ~' ~ 7~ u'" °`j fG ,;; :~ ~ `' ~,~~' . ~ ~.a'~ r. ~-> ~~~ N ~ 4 ~ ,~ V ~ {c b v ~ 4 'v ~ ~ G ~,.~'~ °' 'fit i ~, ~ a ~'a~ 0 5n ~,~u '".~ c,.9~ ~ ~ ~~ ~, v~~~, h '~ ~~~ ~•~410 ,`' ~' u . ~ '~ ~ u ~,~.~ c *' ~~~' ~~ G i, j p ~ ~ ~n ..i .~ ~ ~ bG M ~ G v ,~ ~ ,r U a ~s - ~ ~ ~ o ^'~'G c~ h ~ ~ aa~x o ~ a ~ v ~~ ~ ~. ~, ti A. r~ s7 ~d ~ .° v ^-~ ~,1 y w ~ y _ fJ .U Cfi U~. ~ li ~ c-ti~ of .~.. p ~~ L~}~~ ~- o .~ Appendix A EAP Supporting Materials New Roanoke to Blacksburg Transit Service operated by Greater Roanoke Transit Service ("Valley Metro") C~ VALLEY M ETR • - _ . ..... Linking the Communities of Roanoke, Salem, Blacksburg, and Christiansburg Service Proposal -Executive Summary October 30, 2003 Background In July 2002, the Fifth Planning District Regional Alliance, which is an organization formed in 1997 to promote economic competitiveness in this region, released the Regional Economic Strategy report. One of the needs identified in the report was the need to connect the communities of Roanoke, Salem, Blacksburg, and Christiansburg. The report states "Geographic isolation increases costs of doing business in a Global Economy. Lack of connections between activity centers within the region makes it difficult to create a sense of region and critical mass." Therefore, one of the goals identified in the report is to improve the availability and reduce the cost of intra-regional and inter-regional connectivity. One of the tactics identified to accomplish this goal is to create a regional public transportation system that links urban centers, airport, commuters, and knowledge assets conveniently and affordably. Additionally, recent commuter data compiled by the Roanoke Valley Alleghany Regional Commission identifies 1,691 workers who commute daily between Montgomery County (Blacksburg/Christiansburg) and the City of Roanoke. The use of regional public transportation by these commuters would benefit the region in numerous ways. Three of which are: Maintain and assist in improvement of regional air quality Reduce traffic congestion on I-81 Increased employment opportunities for the transit dependent Service Implementation Valley Metro proposes to initiate service between the City of Roanoke and the Town of Blacksburg in the spring of 2004. The service is anticipated to operate on an hour and a half schedule everyday with the buses serving Roanoke's Higher Education Center, the Hotel Roanoke, Roanoke Regional Airport, VDOT Park and Ride lots at exit 140 and exit 118 on I-81, Christiansburg, and the Squires Student Center on the Virginia Tech campus. The proposed schedule is attached. Ridership The fare is proposed to be $3.00 per one-way trip. The estimated ridership for FY04(Apr-Jun) is 128 one-way trips per day, 142 one-way trips per day in FY05. Valley Metro further estimates that the FY06 ridership will reach 218 one-way trips per day. The table below details the estimated annual ridership and farebox revenues for each of the first two plus years of operation. Fiscal Year Estimated Ridership one-wa tri s Estimated Farebox Revenue FY 2004 A r-Jun 9,918 $29,754 FY 2004-2005 43,416 $130,248 FY 2005-2006 66,891 $200,672 °~. ~LLEY METRO ~~ Linking Communities Service Proposal -Executive Summary Page 1 '• ~ -! Operating Budget Valley Metro has received approval for a State of Virginia Demonstration Grant to initiate this service. The following table contains the operating budget for the service and the funding sources. FY 2004 A r-Jun FY 2004-2005 FY 2005-2006 Total Estimated Ex enses $73,190 $251,515 $267,332 Revenues: Passen er Fares $29,754 $130,248 $200,672 Federal Funds $0 $30,259 $33,330 VA. Demo Grant $41,264 $57,713 $0 VA. State Inter-Ci Funds $0 $12,104 $13,332 Local Funds $2,172 $21,191 $19,998 Total Estimated Revenues $73,190 $251,515 $267,332 As the table above demonstrates, year one is funded through farebox revenue, the Virginia demonstration grant and local funding provided by the City of Roanoke. Future years will be funded with Federal and State Inter-City funds, which take the place of the Virginia demonstration grant. The City of Roanoke will provide all local matching funds required for this service through FY06. The decision to continue service in FY07 and beyond, and the level of funding needed from each locality, will be determined prior to that time. Valley Metro plans to monitor the progress of the service provided. To do this, a key factor will be the recovery ratios of cost per passenger and farebox recovery. Utilizing the budget data provided above, the target ratios will be: FY 2004 A r-Jun FY 2004-2005 Chan a FY 2005-2006 Chan 7e Cost per $7.38 $5.79 $1.59 $4.00 $1.79 Passen er Farebox 41% 52% T 22% 75% T 31% Recover As the service develops, Valley Metro will offer monthly passes, which will entitle the passholder to an unlimited number of rides during that month. When this happens, the recovery ratio of average fare paid will be monitored. Capital Budget Valley Metro has secured funding in the amount of $350,000 to purchase buses for the proposed service. These wheelchair accessible vehicles will be designed for highway use and contain high back reclining seats and luggage storage. Valley Metro plans to purchase three to four of these vehicles, depending on the cost. In addition, Valley Metro will include the life cycle replacement for these vehicles in their existing Capital Replacement Program. The funding for these units is 80% federal ($280,000) and 20% City of Roanoke ($70,000). Monitoring Ridership VALLEY METRO ~~ Linking Communities Service Proposal -Executive Summary Page 2 r_- _- I Valley Metro plans to monitor the ridership to determine the needs and demographics in an effort to enhance the service offered. This will be accomplished through the use of periodic ridership surveys. Special attention will be paid to the residency of the ridership and any relation to Virginia Tech (student, staff, and employee). Roanoke Regional Airport As an enhancement to the originally proposed service, Valley Metro has modified the service schedule to provide service to the Roanoke Regional Airport. This will greatly expand the use of the service from both the north and south links. Vehicles will be equipped with the capability to accommodate luggage. Valley Metro has made arrangements to provide service for airport arrivals after the scheduled bus service has ended. This arrangement will be closely monitored in an effort to control the costs of the service. Conclusion: Both the Roanoke and New River Valleys, including Virginia Tech can benefit economically and ecologically from the implementation of this inter-regional transportation alternative. Valley Metro has aggressively secured the necessary funding for amulti-year period to allow the service to develop. The service will offer access to a host of locations: Roanoke Regional Airport, park and ride lots, and the central business districts of both urban areas. In addition, passengers will be able to access the two public transportation providers: Valley Metro in Roanoke and Blacksburg Transit in Blacksburg. VALLEY METRQ ~-• Linking Communities Service Proposal -Executive Summary Page 3 ,~ ~- Linking the Communities of Roanoke, Salem, Blacksburg, and Christiansburg Service Schedule Service Provided Monday through Saturday ~ ~ y ° ~ = D ~ _ ~ ~ ~ D s ~ A ~ ~ ~ ~ ~ m~ ~ Z Op D=O D o m~ Z c>'p nD Z m Z O yp p C y Dm ~m o do~ y m~ z me ~ ~ 7 o Z v ~m zm ; m ~ ~ O~ ~ m xn o o c ~ ~fi1 A 7p In r-lr y A C ~ n X ~ m O~ ~ o O m~ ~ m O do -rte y y -~ b° - i ~ C ~ D~ D O ~ D D T. ~ ~ O -i ~ ~ ~ ~ ~ O ~ C ~ ~ S v o S 4:SOA 4:52A 5:05A 5:15A 5:45A 5:55A 6:10A 6:20A 6:35A 6:45A 7:15A 7:25A 7:38A 7:40A 6:20A 6:22A 6:35A 6:45A 7:15A 7:25A 7:40A 7:50A 8:05A 8:15A 8:45A 8:55A 9:08A 9:10A 7:50A 7:52A 8:05A 8:15A 8:45A 8:55A 9:10A 9:20A 9:35A 9:45A 10:15A 10:25A 10:38A 10:40A 9:20A 9:22A 9:35A 9:45A 10:15A 10:25A 10:40A 10:50A 11:05A 11:15A 11:45A 11:55A 12:08P 12:10P 10:50A 10:52A 11:05A 11:15A 11:45A 11:55A 12:10P 12:20P 12:35P 12:45P 1:15P 1:25P 1:38P 1:40P 12:20P 12:22P 12:35P 12:45P 1:15P 1:25P 1:40P 1:50P 2:05P 2:15P 2:45P 2:55P 3:O8P 3:10P 1:50P 1:52P 2:05P 2:15P 2:45P 2:55P 3:10P 3:20P 3:35P 3:45P 4:15P 4:25P 4:38P 4:40P 3:20P 3:22P 3:35P 3:45P 4:15P 4:25P 4:4DP 4:50P 5:05P 5:15P 5:45P 5:55P 6:08P 6:10P 4:SOP 4:52P 5:05P 5:15P 5:45P 5:55P 6:10P 6:20P 6:35P 6:45P 7:15P 7:25P 7:38P 7:40P% 6:20P 6:22P 6:35P 6:45P 7:15P 7:25P 7:40P 7:50P 8:05P 8:15P 8:45P 8:55P 9:08P 9:10P% 7:5DP 7:52P 8:05P 8:15P 8:45P 8:55P 9:10P 9:20P 9:35P 9:45P 10:15P 10:25P 10:38P 10:40P 9:20P 9:22P 9:35P 9:45P 10:15P 10:25P 10:40P 10:50P 11:05P 11:15P 11:45P 11:55P 12:08A 12:10A# 10:50P 10:52P 11:05P 11:15P 11:45P 11:55P 12:10A 12:20A 12:35A 12:45A 1:15A 1:25P 1:38A 1:40A# % END Monday-Thursday SERVI CE ~ END Friday and Saturday SERVICE ''""'~,~ f i a ,'°1 . ~~ "`~ ~~+ HeveOSState Regional o F i-k~AIr . • ; '• Game Refuge Y. ` 115 ~" ~ .t~117.~ . ~ ... Pk„H ~' `. .~- ~. J ~ ~ ` 203. f ~z ; Arta oMaxd Tabor V `•.1 R G I N I ~=a°~='" , 5' ~~ ~~ ~,,,, =~-~' (~_ '~,~ -., _~ ,End ' C._ S ~ 5 - • "' -~ `''~_.,,~ sue` X412 , ~ ~ --r , ~`~ ' _ t ~. 'S,-. ~ ,: "` Yr y P49f MOV RY31n ~_- ~~ ~ ~~ r-.. _.-°°'A7f~" T 4; O M E R ~~ t 421 ~ . ~. _„_ _ ~ SHewsViNe ~ 3~. ..... ~ 9 r -.«, ~ ,.. S~hngs Gap t ..., "" _ ... '"`.^-- "~ .~ .. •. 1 ,... urriy Gap -•,.. ^- o I~bV~ X460 ~ 11 . .. _ ._ _:. •~ -.,.~~, Cahas Mountain VALLEY Y METRO ~--~•'~~- Llnking Communities Service Proposal -Executive Summary Page 4 ~=-- ._ Appendix B Federal Measures .' ~d x, ,~' ~ ~_. t ATTACHMENT B STATE & REGIONAL/NATIONAL OZONE PRECURSOR CONTROL MEASURES THAT SUPPORT THE ROANOKE VALLEY OZONE EARLY ACTION PLAN Emission Control Measure Program Status Pollutant Emissions & Description Controlled Reductions Imp/emented Start Yeas a: STATIONARYPOINT & AREA SOURC E CONTROLS Regional NOX controls to reduce Federal 2004 NOX Up to 30,000 the transport of ozone (~~NOX rule & tons per ozone SIP Call") State season in VA Description: Emission rate & regulation (may vary due reduction requirements for large to trading) utility and industrial boilers. To be regionally implemented in most eastern states. Stage I gasoline vapor recovery State 2000 VOC 90% from Description: Installation of vapor regulation uncontrolled recovery controls at gasoline levels terminals, bulk plants, service stations, & tank trucks. Controls applied in Roanoke MSA (except Botetourt Co. . Emission control area State 2005 VOC & NOX 70 to 80% regulations for existing regulation reduction based sources: Presumptive RACT on industry type requirements for existing stationary sources. Controls vary based on industrial activity and emission otential Lower solvent paints for Federal 2000 VOC 20% from industrial purposes rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in architectural & industrial maintenance coatin s. Lower solvent consumer Federal 2000 VOC 10% from products rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in a number of consumer roducts. Lower solvent industrial Federal 2002 VOC 10% from cleaning products rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in products used for various metal cleanin o erations. ~__ STATE & REGIONAL/NATIONAL CONTROL MEASURES (CONTINUED) Lower solvent refinishing Federal 2002 VOC 36% from products for motor vehicles rule uncontrolled Description: National rule that levels requires lower solvent (VOC) content in vehicle refinishin aints. ON-ROAD MOTOR VEH ICLE CONTROLS National Low Emission Vehicle Regional 1999 VOC & NOX 70% cleaner (NLEV) standards agreement than Tier 1 Description: National rule that & state rule vehicles requires more stringent light-duty vehicle tailpipe standards earlier than 2004 Tier 2 motor vehicle emission Federal 2004 VOC & NOX 65% cleaner standards rule than NLEV Description: More stringent vehicles vehicle tailpipe standards for light duty cars, trucks, & SUVs along with lower fuel sulfur content r uirements. Heavy-duty diesel Truck engine Federal 2004 VOC & NOX 40% cleaner standards rule and engines in 2004 Description: More stringent 2007 tailpipe standards for heavy-duty 90% cleaner diesel truck engines along with engines in 2007 lower fuel sulfur content r uirements. OFF-ROAD VE HICLE & E UIPMENT CONTROLS Phase 1 & 2 engine standards Federal 1997 & VOC 30% in 2005 for small gasoline-powered rule 2002 engines Description: Emission standards for various small gasoline-powered off-road equipment engines used in lawn & garden, and light construction a ui ment. Engine standards for diesel- Federal 2002 NOX 25% reduction powered engines rule in new engines Description: Emission standards by 2005 for various heavy-duty diesel- powered off-road equipment engines used for a variety of purposes such as construction & a riculture. Engine standards for gasoline- Federal 1998 VOC 25% reduction powered marine engines rule in new engines Description: Emission standards by 2005 for recreational marine vessel asoline- owered en ines. Engine standards for large Federal 2000 VOC & NOX 20% reduction gasoline-powered engines rule of both Description: Emission standards pollutants by for various large gasoline-powered 2005 off-road a ui ment en ines. L-I STATE & REGIONAL/NATIONAL CONTROL MEASURES (CONTINUED) Engine standards for locomotive engines Federal rule 2001 to 2005 VOC & NOx 30% reduction by 2005 Description: Tiered emission standards for new or remanufactured locomotive engines im lemented between 2001 & 2005. ACTION NO. ITEM NO. ~ I -~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Requests for public hearing and first reading for rezoning ordinances; consent agenda SUBMITTED BY: Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge fff County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for February 24, 2004. The titles of these ordinances are as follows: 1. The petition of Les and Angela Meadows and Barbara J. Schuyler to obtain a Special Use Permit to operate a Private Kerinel on 1.5 acres, located at 5005 Buffalo Circle, Catawba Magisterial District. 2. The petition of Roanoke Council of Garden Clubs, Incorporated, to Rezone 2.37 acres from R-1 Low Density Multi-Family Residential District to C-1 Office District in order to construct a general office located at 3640 Colonial Avenue, Cave Spring Magisterial District. 3. The petition of Balzer & Associates, Inc. to amend the conditions of Ordinance 032399-8, Condition 4, to increase the maximum light pole height from 22 feet to 33.5 feet for property located at 3270 Electric Road, Cave Spring Magisterial District. ` ~~ 4. The petition of Land Planning & Design Associates to amend conditions on Planned Residential Development consisting of approximately 220 acres and rezone 32 acres from R1-C Single Family Residential District with conditions to PRD, located south of the Blue Ridge Parkway at milepost 125, Cave Spring Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for February 24, 2004. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 11=4, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 2 1 '~ ('nnnty of Rnannlra For Staff Use Only ....,...~ ..J ... .~....»~....... Communit Develo went y P ~ Planning & Zoning Date received: ,.:' ~.. '(': ~-'~ Received t1y.,.,,.,_ ~-~'? Application fee~~? ~/" PC/BZA date: 5204 Bernard Drive ? '-~ '!= P 0 Box 29800 Placards issued:. j V BOS date: Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Case Number ALL APPLICANTS Check type of applic on filed (check all that apply) eal A O Ad i i t ti O W i pp m n ra ve a ver s O Rezoning Special Use O Variance Applicants name/address w/zip Phone:'~y11 `7~~~}'~~ ~~ _ a't~1CK.~C~, l~~ ~6'IC~GI~JS ` ~~ut°bi;.YCt. ~; .SC~U'y~C y Work: ~ ~ . - i ~,( J FJ~;L`%.~~ ~l:l~t;t~ ~,~C~f~. Cell#: ?3!;'` _ c ~ -~ Fax No. Owner's name/address w/zti~ p'~ ,. Phone #: ~'~~(~~ '~'S4_; c~~~ ~~ ~~(Il~~a ~ .1~LtiY~~-1`~... ~ J(.~IL~~tii' Work: ~( ~ ~~~ . . ~ 1...~ ~. ~1..'L~ ~~t~~tL~C- ~I t,~ Fax No. #: °a C . i ~ r~ ~ ~ ~. ~ ~ Property Location a ,- _. ~ E ~ ~fulu Ci ~~~ i~ ~ 4 ~ Magisterial District: ~' ~,L~(;l ~ ~cL ; . ~~ ~ ~jI1~ ~l'y'~ ~ ~ ,~ ~} ~ ~j ~ Community Planning area: ~~ ~Q. ~ i~ (~, V ax Map No.: i~ j Existin Zonin ') Size of parcel(s): Acres: ~ ~ ~ l~~ Y' ~' `~ Existing Land L`se: ,_~ -~C ~~., f ~-~ 0 I ~ ~ ~l; ~ I I ~ ~~ ~ R~ZONIIV G SPECIAL USE PERtYlITAND WAIVER APPLICANTS (R/SlV _ _ ._ _ .. : ~~~(-~~-~ L'1S ~. - '~ ~ V~.~~, ~QY~4'l+Z osed Zonin Pro g p Proposed Land Use: ~ j ;'~ ~~ ~ ~Glt~ ~ ~ ~ ~V~~ ~..~ ~ I !~ ~' J D the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Y No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? LYe~..~~ No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE; WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA)' Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to T~ rY.P ...-,,,1;nor;,,., rmm~t PrP9 t~iPOCP ~t,P„>r ;f P,,,.t„~P,~ APPi.T~ATT(lN W7T ,T. N(lT RF Al"~C~F.PTF.T) TF ANY OF T HESE .~ u~~ arr..,,u~~~.~ .,,,..~,,.,,..,. ...,...,,, ,,.~...,.....,..,,.~.,.,... .~ - ----------- . .. -- - ~ - - -- --_ __- --- - ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA Consultation Fhc~;~ /" 8 1/2" x 11" concept plan ..-' Application fee Application Metes and bounds description Proffers, if applicable justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature 2 1 ~ w JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST licant ~~ ~~ ~, 1~~1~ i(;~, j~~~1c~ ~~ ~~~~,~ rlt1~f ~ i) , : ~t 'Y 1 ~ >»1c -1~ -- _1 e Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ,~~.. c.~Y~~c~ ~~ I Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. 3 ~ ~! APPLICANT: Les and Angela Meadows & Barbara J. Schuyler • 1. We are applying for a private kennel (special use) permit in order to maintain our dogs. We have just recently moved to VA from WV. Prior to buying the house we checked with the homeowners association regarding pets. We were informed that no cows, chickens, horses, pigs, etc were permitted. We specifically questioned dogs because that was a concern to us. We own a total of 4 dogs, 2 are small house dogs and the other 2 are medium size house/backyard dogs. One of the small dogs is an 18 year old Chihuahua. One of the medium size dogs is an Australian shepherd and the other two are mixed breeds. We have never had a problem with our neighbors and our dogs. We have had our dogs for years and consider them our "family". 2. The request conforms to the guidelines because we are asking for a special use -private kennel in R1, to adhere to the Roanoke county guidelines. We are only asking that we be allowed to maintain the dogs we currently have. 3. We don't feel that the request will have any different impact on the property. The neighborhood we reside in is surrounded by woods, deer actually can be seen in the yards. Our property exceeds the requirement size of 1 acre, as our property is 1.5 acres. Immediately behind our house are woods and our medium size dogs will be maintained in the back yard, when outside. We currently have an electric • fence. The adjouning neighbors are: Freddie and Jane Dillon 5013 Buffalo Circle and Dan and Stephanie Sebolt (they have moved and have sold their house, not sure of new neighbors names, however, will contact when available.) 5001 Buffalo Circle • ~w~ ;JUSTIFICATION FOR VARIANCE REQUEST pplicant e of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The vari ce shall not be contrary to the public interest and shall be in harmony with the intended spiri nd purpose of the Zoning Ordi ce. 2. The strict application of the zoning ord ance would produce undue har~s~ip; a hardship that approaches confiscation (as distinguished from a special privilege or co uenience) and would prohil~t or unreasonably restrict the use of the property. x 3. The hardship is not shared by other properties jn the same zoning 'strict or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to~,.t~e Zoning Ordinance. 4. The variance will no~rbe of a substantial detriment to the adjacent properties or the charac~ of the district. 4 ' NSTIFICATION FOR ADIVIIIVI$TRATIVE APPEAL: REQUEST • Applicant Please respond to the following as thoroughly as possible. If additional space is needed, use additional sheets of paper. ~~ LJ 5 ~~~ CONCEPT PLAN CHECKLIST oncept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS , --i~ a. Applicant name and name of development b. Date, scale and north arrow -~- c. Lot size in acres or square feet and dimensions -~-- d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property Iines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights ~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development _1Lf _ j. Dimensions and locations of all driveways, parking spaces and loading spaces A~tional information required for REZONING and SPECIAL USE PERMIT APPLICANTS ~~ C-' ~V ~t/ _ k. Existing utilities (water, sewer, storm drains) and connections at the site ,_' 1. Any driveways, entrances/exits, curb openings and crossovers '~ ;;~ ~ _.__ m. Topography map in a suitable scale and contour intervals v > _ n. Approximate street grades and site distances at intersections ~ C _ o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. ~~, U t ~ - 1~~~ ign re o applicant Date 6 ~~.~~ L.o T M.FS.I.--- M11-t~t+-~U h-~ F3~I~.~I.i ~, LIti~ - P.V.F_,-_ • Puc~~l c _y-~1~1-rte E4S~sME..,'(' O. E._ -" Pq u,1..1 a.c.,G Fs'~SEMENT ~ ~ / ~ ~ ~~ ,'„95.41°05'30 E.-`~-~.. 132. ~ 1 l O' PU. E.E. f 17. E ~~ AD>OIIJINC~ . f X~^ I OwIJE R'S DOG p6N tl~- .0 I C L. o "T m 5 ~~ N 0 d' f. ~~ ~N N 0 N Z I. SSD AcRes o~D PIPE 6y poST 1 'N ,~ ~ I ~ A ~ ' lP I ~ 1 ~ yf I II I~ O.1-{. Et...6.G. V1lRE~ I Po E. -- Po~~[ I / r 01..9 QII~2~ ~ ~ ~TLOaI ,. .rl da'M.~.~.-~ _ o ryN ~S9~S o. ~~ •g W T, ~~1 ~U.E~ ~~ ~~~ N~ S~ 9 AK`S RT• No. 1231 a~o31W BUFFALO C~RCt_E . P,~ ~ so R1W m r-- 252,84 ~ ~ o ~ ~~ ~~ of v'a~ NO'tc ; THE .5U/!/EC> /~ROpER~/y /,y OCAY6/J IN FooO /n/SU.Q/A~/CE ,Zo,~/E ~X ~A5 OES/G~/AlE,O /~ / ~,yE .SEC,eErAQ OF NOt/5/~t/G A,v,6 !/~e~A~/ !JE/ELOP//t7E,t/j: o~-t _ 2~~ Pl.t ct ~2 ~~(C ~y, (1 t ~ i- %~ f Q-/' 1 W e°P ~p~ / ~ 2 ~ Itw- ~ a 2~ // 0 ~Q ~. ~,`~ 1 y~JPi ~~ `C 1-lo q o N.2'l•5G'3d'W. 55.58 t? F3. 9 PC-a . 5 `j rAX N^ 5Q. o4•q-a GA~??Q P ~ CA MEN C. !~1%QGi1/E ~~ ~ oT S~ -3LOC,K 2,SEG~-~oil 1. ~E^LTy~ M~ P o ~ cNc-RoKEC, H~ ~~s ~- Rogy~-oKE. GOUNT~(, viRGIN-~ LACK G. dESS ~~YO BY: JAc~ G . f3E55 CERTIF~Et~ SAND SuRYEYoCZ, ERTIFICATE No. 1070 P,~.>~ D.~TE: DECEMIJEIz 23,IQg3 SCALE: 1°a 6D~ c~ lANO °'J . ___ N. B.w.-~~9 v-93/8Q . ~..... w 18. 21. 23. (. ~~ ~~ 1 QJ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Les 8c Angela Meadows & Barbara J. Schuyler Zoning: Proposed Special Use Tax Map No. 54.04-4-8 n~ `ft~~°~ r1 ~1 ~ 46. 4 L A Count:~~ of Roanoke Community Development Planning & Zoning • 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (5~0) 772-2068 FAX (540) 772-2108 Date received: Received~by: Applica n fee: PCIBZA dare: Placards issued: BOS date: ~'~y a Case Number .. NZ'S ~: "~7K~ ~,~ ~ ~ : 4PFLl"~'~ : Check type of application filed (check all that apply) ~ Rezoning 0 Special Use O Variance CONTACT Edward A. Natt, 3912 Electric Road, Roanoke, vvA 24018 725-8180 • Applicants nameladdress w/zip Pfione Roanoke Council of Garden Clubs, Incorporated 772-0126 3201 Brandon Avenue, Suite 2 Fax No. Roanoke, VA 24018 ACT Edward A. Natt, 3912 Electric Road, Roanoke, ~/A 24018 Owner's name/address w/zip Pone: 72 5 -818 0 Phillip W. and Valerie L. Wilson 5512 Coleman iioad Fax No. 772-0126 Roanoke VA 24018 Property Location Magisterial District: Cave S r i 3640 Co I on i a l Avenue Community Planning area: Cave S r i Niap No.: 077.18-03-15 I Existing Zoning: R-1 Size of parcel(s): Acres: 2.37 Existing Land Use: Vacant House ~,` .,, k ',~. ~ -. ~ ~ ri._ ~e•'$ " y~ ~ ~ ,L° . ~ ~' r +y~~.iea; ~d~ r 'I~xi w ~ ~~'~a S ° Ci Ci rid ' [ ~ yy~ 77 7 p~ ,-r/~ ~ F R ~ r D ~, ~ L? ~ + } ~ ~ ~ ~7t ~ _ - ~ a.~~~J 7 ;'' L1 : µl L"~l 4 l I l- ~ ~J ~P ~ ~ T ~r ( t 1 ~ ' . . , . . Y a ~ c. l ~ c7 Li~,LZ, w~ G! 11.L'r Proposed Zoning: C-1 Proposed Land Use: C I ub Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No O IF NO, A VARIANCE IS REQUIlZED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ ZF NO, A VARIANCE I5 REQUIRED FIRST If rezoning request, are conditions being proffered wuh ttus requests Yes ~ No O ~; • .x :i~;' ~. e~d~y3~r Z,'"~~! F IF,'F~3 ~if61:{a"P~'~~y .t~~}:"~ ~vr~. V,~7,.'~:7,y~„¢ ^~, ~.'-y,~,tyrjs{,,ay~w~r"~a!M`Nyr~.'d yfll.{~ ~?~, (~ 'k„y ,;.}. u t !1. ~ ter. ~~ tf ~ syrt,: i,~ `~ r '~a,Y"~' _~` ~!_t9:eMf~1 .'-ii4:. Y+`vP a *A~1'3 d ~...: ^Ifl 4 ( IJI~' M1 i.~ ! l.r } l y~~ Iti+il}'. ~. 4 r.tl {'; ~"1.1~1~Ir~i~iP 9 ~'li ~ ~P ~ ~t~ ,~ k j'Inr}~ 1 a ~~ l r- 1 i,~' 'F"`~ ytu { ~;'h. y~ 47 ~ Mr, ~~~,t, ~jy,~ ~~i~ ~n,r ~~> 1 .~~tl 1;'t~ 1 ~~ ~~~ ~ ° ~ ~ ~ ~ ~ a~~~~ ~ ~ ~ ' ~ 9 , ~*~~ p ;t~ i; ~., ;wE'~'r' ti'r. _ ,~,P~gf~~~ -~w~ ~~~ ,.P r ti, wFn,~µ'1, r ~ .~ ` ~ ~>`a ? ~ ~':~ ` Variance~of Section(s) of the Roanoke County Zoning Ordinance in order to: F,~ Is the application complete? Please check if enclosed. APPLICATION WII.L NOT BE ACCEPTED IF A.YY OF THESE ITEMS ARE 1~IISSING OR INCOMPLETE. v v v X Consultation X 8 1l2" z 1 I" concept plan Application fee X Application Metes and bounds description Proffers, if applicable X justification Water and sewer application Adjoining property owners eby certify that I am either the owner of the property or the owner s agent or contract purchaser and am acting with the knowledge and ~nt of the owner. App I i can t : OOIJNC I L OF GARDITI~CWBS, I 7IIJ Owner : Phi I ~ p W,;~W i 1 son Valerie L. Wilson: t" JUSTIFICATION FOR REZONING OR SPECIAL USE PERMIT REQUEST • Applicant ROANOKE COUNCIL OF GARDEN CLUBS, INCORPORATED The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The Colonial Avenue Corridor Study indicates that future land use patterns include limited office-type uses similar to the existing commercial uses. The designated property is in the transition category under the Colonial Avenue Corridor Study. The transition district is designed to provide a transition from the commercial area to the residential area. The proposed use by the Roanoke Council of Garden Clubs would be anon-intrusive and non-objectionable use in this area. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. • The proposed use conforms to the future land use alternatives for the Colonial Avenue Corridor as contained in the Plan in that a parcel of land fronting on Colonial Avenue will be developed in a manner so as to provide a good transition to the residential uses in the rear. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. • The use of the property by Roanoke Council of Garden Clubs would have a minimal impact on public services and facilities. There would be no impact for schools, parks/recreation and use of the property would be very limited. Traffic would be at a minimum as the project would be used primarily for the offices of the Applicant, as well as meeting rooms and classrooms for various functions. \UOLLY\SYS\USERS1CBaumgardner\ZONING\Rke Garden Clubs 7USTIFICATION.doc y p L C1 N I Q t• wu_ ---~- ~l ^ v )1 ~Ut R~ 5~5E~ T 1 1 Q4VIfl ~. Wl OCtS .._ __ _ ~ 3 .i '~~ C !~~ ~• ~~ • i _I l ~. ~'"~'-- ~_ ~ I ~~ APE o ` ~ r gp~~~~~n~ h d 4 ~_ PARKING TOTALS ADA/HandicappedSP~ + 6. Standard Total 50 CONCEPT SITE PLAN Roanolte Council of Garden Clubs 3640 Colonial Avenue Roanoke County, VA Tax map # 077-18-03-15-00 j Rife + Wood ARCHITECTS 1326 G~aadn Awd Romokc YA 21013 ~ DELtllrl&~ Ifa,~no3 M LOMM. 0351 ~. "' r: PROFFERS Address of SubLct Property: 3640 Colonial Avenue Tax Mai No.: 077.18-03-15 Applicant's Name: Roanoke Council of Garden Clubs, Incorporated Owner's Name: Phillip W. and Valerie L. Wilson PROFFERS The undersigned applicant/owner does hereby proffer the following conditions in conjunction with the rezoning request: 1. The subject property will be developed in substantial conformity with the "Concept Site Plan," prepared by Rife + Wood Architects under date of December 16, 2003. • 2. The use of the property would be limited to activities of or sponsored by the Petitioner including offices, classes and meetings. Applicant: ROANOKE COUNCIL OF GARDEN CLUBS, INCORPORATED ~~ ~ ., BY a c ~ . '' ., ~ S ,~ Owner: ~P w. ~_:~ • VALERIE L. WILSO 1\JOLLYISYS\USERS\CBaumgardner\ZONING\Rke Garden Clubs PROFFERS.doc PHILLIP W. WILSON '~ i• L` ~~+ ~ - 2r A y~~4 .~• ~ z 9. / _ - ,4~ \ 1.1 _ ~c 1. >s 1.2 - 2. re 3, _... 18. » 4, - ~ 5. ~., _ <:~- 8. ,- r;~;° 17. 7. ~ - 19. 20. 8. ~ 4. ,_ 21. - 2oni~,g R-1 22'Zorz`-ng ~-3 ~, r.~t a ~ o~o~ ~. G ~3. 15. 3. e 14.1 ~o 14_.2 - 4. 1. .. ~ ~i~ 9 _ < ,~ 5 25. 14. ,~Zorai R-1 ~ `(,~~~ a 8. 2 ~_ 28. ,.... - ~. 12. s 7 q - 3 ..,...~. 29. 8 3-y. _ 27. ~ 11. .r.' s ~O~ .. S ~. 9 0y~ 31. 28. ~ ~ .. ~ ~., ~ ° 54. 10. .~•:~ 55. ~ Th ....,, .:.. s o~ 29. ~ .;; ~~ b8. q~ Aso s 28. ~1'e ., ._ . a' ~ :~~ ... s~ Y~~eY '~.~. _a$~~o ~ry ' Lu ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Edward A. Natt Zoning: Proposed C- > Tax Map No. 77.18-3-15 • County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 - -- - r-- • ~,... c+,.~~ rr~o nnt., - -- --_ Date received: Received by: r~. _ CS ~ ~ ~ Ya Application fee: PC-fBv~{ date: r~ ) # ~ `~ Placards issued: BOS da e: , ~ ,~, e~ 1 (1 Case Number ALL APPLICANTS _. -- -- -- --- -- Check type of application filed (check all that apply) }~tezoning • •Special Use • •Variance Applicants name/address w/zip Phone: ~'IO •772-g5~0 ~,<~ ~ aSSa,.~.~5 I~tc 54(x- 772• ~d50 Fax No . 12oe C~_~portd.~ e~rLCC.~ E Iq ~ o~ Owners name/address w/zip Phoner.~{O' 353 '~ ~~ ~ 5MT1~! ~cL Po.3ax E3r88 Fax No. ~6 • ~89 'O9 Z 1 Property Location 3 Z 7 ~ ~~-~« ~ ~ Magisterial District: S-~ ~ V ` ~ n_.i r~ L Community Planning area: ~ w ~ = ~ p,2, ,.~ Tax Map No.: ~ ~ 3 _ 5_ 4 -1 Existing Zoning: CZC C73 23 Size of parcel(s): Acres: ~• /~ b~- Existing Land Use: ~,p~,,,~,,,.~QyL,G.i ,,e~ L RE20NING AND SPECIAL USE PERrYIIT APPLICANTS (R!S) Proposed Zoning: G 2 G Proposed Land Use: [~ „~ ~K, ,a,` ~ Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ~ No • • IF NO, A VARIANCE IS REQUIRED FIRST. No ? Yes }~ T d U . ype se Does the parcel meet the minimum criteria for the requeste IF NO, A VARIANCE IS REQUIRED FIltST If rezoning request, are conditions being proffered with this request? Yes }~ No VARIANCE APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: . ,,,,. T!~ 1 TTl17-T TT/7T T ~rnm RF A f'!''FPTF.11 iF ANY nF TIi] ~-3 'sSE is the appltcatton comptete r riease cuccx « ~~l~l~~~u• ~_ _ ~_~~~ - ---• , ~ . ----- - ~ -- _ __ _ _ ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V Consultation 8 1/2" x 11" concept plan Application fee Application Mete and bounds description Proffers, if applicable Justification Wat sewer application Adjoining property owners I hereby certify that I am either the owner of the propert e owners agent oz contract purchaser and am acting with the knowledge and • consent of the owner. ~ ,; Owners Signature • ~;" . JUSTIFICATION FOR REZONING OR SPECIAL USE PERMIT REQUEST Applicant ~+a L.~~cz ~ A S soc . w T~ S In-C . The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. -~., 5 2C c~v ~-~ ~- ~ s -z-a ~ m ~-~ ~ ~+-~ ~o~ ~ r ,-z o ~ S O 1= OtZ Dr n1 +,4 ~L C.c sr O3 Z 3 4 ~/ - 8 Co~~ ~ ~ ~ ~- ~ ~ Q c.~ ~'z- c. /~ NJ~xiw,c~~, Li6~7 t~~~ N-~~~~f7- or Zz ~~r. O~rz ~QV~stt~ 14 w- (:"~ ~ rv! r='~JT- lS i ~ ~4 L LpI.J ~Ttf~' Ff~ 1 ~ ~f i ©~ ~TrF-E Gc~ -'zc:-~.~ r ~ ~r Co,~t s~-rL ~c ~~-v.> r~~ ~ s . e,rzoss s ~z~ o.~cs , l- l ~ ~ ~-t ~! C~ Cam.-714 / ~, 5 /-~-'.~ L~ +`~- f-f0~ iM ET7'z- c G CCSwr PW-f Z- t S O ~lS (,Ot ~.c_.. 1~C t~-ova r~~~v~ ja ~ ~~2/Vl i~l ~ T3+c (M r°~4LT~5 Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ~' ,.. JUSTIFICATION FOR VARIANCE RE(tL~EST • Applicant The Board of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. • 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. 4. The variance will not be of a substantial detriment to the adjacent properties or the character of the district. • • ~MJ CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: A~L APPLICANTS a. Applicant name and name of development _~ b. Date, scale and north arrow ~ c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, tloodplain, etc. ~ f. The zoning and land use of all adjacent properties g. All property lines and easements ~ h. All buildings, existing and proposed, and dimensions, floor area and heights ~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. if project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. 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I I I ~ ~ I\ y...~t' _ C 1111 ~ ~ ~ ~~ ~ 11 : ` ,, _ -~--' ~ ~ - '~ a~ m --- . , , t i ~~ j g ~ ..---- 1w~reiitim `'~.+ ,~, 1'eiK~ '~~,a~ I-I.' I ~ I1111 I y~~ 1~:. .F~_ ~~/ ':~ \\~ \ \ _ i / 1 ~ ~ ~ ~1 . \ ~l eat rle R~ dr ~~'I~ oy o~ ~~ c ~_° ~~, ~0. '~ ~2. 0 23. ROANOKE COUNTY Applicants name: Balzer & Associates Inc. DEPARTMENT OF Zoning: Proposed C-2C COMMUNITY DEVELOPMENT Tax Map No. 77.13-5-47 co~~ aA I R For Staff Use C County of Roanoke Community Development Date received: Planning & Zoning Application fee: 5204 Bernard Drive N P O Box 29800 Placards issued: Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Case Niunber Received by: date: ,` r1LL ~-1I'PLICA,~'TS i Check type of application filed (check all that apply) X Rezoning Special Use Variance Waiver Administrative Appeal Applicant's name/address w/zip Land Planning & Design Associates 310 E. Main St. Suite 200 Charlottesville, Virginia 22902 Phone: 434-296-2108 Work: Cell #: Fax No.:434-296-2109 Owner's name/address w/zip Radford & Company 2772 Electric Road, Suite 1 Roanoke, Virginia 24018 Phone #:540-343-5000 Work: Fax No. #: Property Location (See attached) Magisterial District: Cave Springs Community Planning area: Cave Springs Tax Map No.: (See attached) Existing Zoning: PRD Size of parcel(s): Acres: see attached Existing Land Use: (See attached) I I~E'ZO'NI1VG SPECL4L USE PER%17II:~ND V14IVF,K f1PPI,IC~'TS;(R/S/ti') ', Proposed Zoning: Major Revision to PRD (modifications to existing PRD plan. for this property) Proposed Land Use: Mixed residential development Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No D IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No 0 IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes lK No ~ j%~I.RIANCE, 4I~IT~~R _4.'~'D ~I111~7h'ISTX~TIVE .4PPE.9L APPLICA~'~'TS {ti;'W~ ~) Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: i Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMI'LETE. 2 ~~ ~ 1..,~ CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graplucally depict the laud use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer condirions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building perniit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rewning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the caning district and other regulations. A concept plan is required with ail rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items but die following are considered minimum: ALL APPLICANTS /~,, a. Applicant name and name of development - b. Date, scale and north arrow ~--'`~c. Lot size in acres or square feet and duner~sions `' d. Location, names of owners and Roanoke County tax map numbers of adjoining properties r~' ~ e. Physical features such as ground cover, natural watercourses, floodplain, etc. -""' f. The zoning and land use of all adjacent properties ~~ g. A11 property lines and easements `"'~~ h. All buildings, existing and proposed, and dimensions, floor area and heights --~'~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional i~r~ornuztion required for REZONING acrd SPECIAL USE PERMIT APPLICANTS ~'k. ~ Existing utikities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers `~f m. Topography map in a suitable scale and contour intervals in. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants `~~ p. Any proffered conditions at die site and how dley are addressed q. If project is to be phased, please show phase schedule I certify drat all items required in the checklist above are complete. ------~ lL - I`,~ - ~-' ~. Signature of applicant Date Table of Contents: Application Application for Rezoning Signatures ................................................ 1 (Approval of Revisions to PRD Final Master Development Plan) Legal Description Existing Site Conditions ............................................................... 2 Location of Property and Existing zoning Existing Land Use Existing Conditions Plan Exhibit Statement of Objectives ................................................................ 3 Plan Residential Development Master Plan (PRD} Responding to Original PRD Master Plan Master Development Plan Exhibit Land Uses ................................................................................. 4 Land Use Designations RW/RO- Single Family CH- Cluster/ Townhouse VC- Village Cluster Unit Types Exhibit Open Green Space (OGS) ............................................................... 6 Land Conveyance to the National Park Service Preservation of Wooded Areas Simulations Exhibit Circulation and Road Guidelines .................................................... 7 Road Widths Road Standards Circulation Plan Exhibit Public Services and Utilities ............................................................ 9 Architecture and Community Guidelines .............................................. 10 Architectural Guideline Standards _~ Site and Landscaping Guidelines Signage ,i Entry Sign Exhibit Mason's Crest PRD, Master Development Plan Q Roanoke County, Virginia ~, i' I ~° ~"~' i~ Application for Approval of Revisions to PRD Final Master Development Plan Owners name and Address: The Following are owners of records as wells as contractual owners. ~ Nicholas H. Beasley & Susan Beasley 5489 Crystal Creek Drive Roanoke, Virginia 24018 Houghton Enterprises LP 6846 Briar Ridge Circle Roanoke, Virginia 24018 >>; ~~ ~ ;..,~ Radford ~ Company 2772 Electric Road, Suite 1 Roanoke, Virginia 24018 540-343-5000 We hereby certify that the following individuals or entities own or have a contractual interest in the property listed in this application and are requesting that the Mason's Crest PRD with the attached proffered conditions be approved as the revised Final PRD Master Development Plan. ~~~ Nicho .Beasley Susan Beasley _~ C [~ C. W. Houghton avid F. Radford Mason's Crest PRD, Master Development Plan Roanoke County, Virginia ~- Lego) Description of Pr~pc;rty Y czca~.ed Qn South Side afthe blue Ridbe'~'arkway 4; PARCEL I BEGINNING at a poir:.t at #1, corner to the "Flag Meadow" tract and tract No. 4 0~: the. partition of tYie. lands of T. M. Starke~~~, which point is S. 4° 3U'•W. 16-1/2 feet from a 20 inch white oak; th.enre with the l~~ne of the "r lag Meadow".tract S. 14° 14:' E. 1031.5 feet to career #;2, a stake by marked oaks and maples, anal corner t.o trac*_ No.. 6 of said partition; thence with the dividing line between. tracts riTos„ 5 and 6 of said part itiorr N. 5U° 02' E. 3390 feet to corner #i3; tl-sence N. 11° 48` V7. 1051.3 feet to corner ##4, 1t~-1/? feet in an easterly direction from a large whi.*_e ca1c; thence 3J. 75° 18' E. 7.089 feet to corner #5 in the middle of Bac7c C'ree)c, approximately 25 feet in a westerly direction from an old marked sycamore tree; thence with. Back Creek, 1~1, 41° S2` W. 603.3 feet to corner #6; thence sti11 with the cree)c IV. 25° 31` Y+7. 406.3 feet to corner #7, in the middle of Bask Creek; trience leaving tl-:e creek S. 69° S4' W. '788 feet to corner ##8, a fence post corner of the southerly side of an old road; thence S. 12° 35' E.~247..5 feet to corner #}9, a fence post corner; thence with the division line between tracts ?tTos. 4 and 5 of :;aid partition, S. 41° 30' W. 3Gn2 feet to the PLACE OF BEC~INT~YING, containing 1.1.2..7 acx°es, as shown. by a map of C. B, Malcolm,. State Certified Engineer, dated Augu.:~t 1'l, 1941, attached to and recorded with Deed in Deed Boob: 311, page '~~ 253; and "BEING the westerly portion of tract ~To. 5 of the partition of the lands of T. M. Starkey, a plat of which, made by 3cseph P . ~-docds, Surveyor of ~`toarxaJce County, dated August, 1901, is of record in the Clerk's Office of th.? Circuit Court of Roanoke County, in Surveyor's Record 4, page 32; anal Z,ESS AND EXCEPT a conveyance of 9.50 acres "Par.•cel 2.," as recorded in Roanoke County Deed Book 444, page 438; and THERr IS FURT?TER EXCEPTED therefrom that portion of the above described property t~rhich lies north of the 1;lue Ridge Parkway. FA_RC_E.L I I HEGII~TNING at a stake at a fence corner, designated on anxiexed plat as Corner ##1, said corner being Corner #)2, as described in tha~ certain conveyance cf 107.5 acres from hirs. Henrietta P. Starkey to David V~ad.e, by deed of record in the Clerk's Office of the. Circuit Court of Roanoke County, Virginia, in need Bonk "?9, page 345; thence with tree westerly line of the property of said David wade, S. 39° 0' E. crossing an old road in a hollow, at 205 feet, in all 26.4 pcles (435.6 feFt) to a stake. at Carn.tr #2 (ti~lis corner #2 is S.. 29° U' E. 16 feet from a marked 22" pi.re; thence with a northerly line of said David S4ade's land, S. 51° U' W'. crossing a hollo~ra at 67o feet, and crossing another hollaGu at 110(7 feet. in all 94 poles (1551 feet) to a '7" marked sou~:wood tree at Corner #3; th.er_ce with. the line of David Wade N. 39° 0' w, crossing a hollow ar. 252 feet and passing 2 1!'3 feet easterly from a t3ouble 8" maple at 419-1/2 feet, in all a total distance of. 26.4 poles 0435.6 feet) to a stake at corner ##4 or_ the arigi na:i_ southerly bou.nda.ry line of the orig~.naJ_ Tract #5, of the T. M. Starkey land. partitioned to +..r f r 1/ ~~ „ ~~ ~ ~ . F_2 r ~; ~; +}'. ~„~ !!I Mrs, Eliza S_ Smith; thence with the i of the property of said Mrs. Eliza Harris Hardwood Company, Tnc., i~. 51° the PLACE OF BEGINNII~IG, and containi: said southerly boundary line B . Smith, rsow owned by the 0' E. 94 poles {1551 feet} tc ~g 1.5.75 acres; PAF2CEL III nF,TNG all of th.e land and property of E. Murray Hammond, et u~~ lying and situate along, adjacent to, and south. of the tract or parcel of land containing 1.9.17 acres, mare or less, con~creyed to the Commonwealth ci: Virginia by the said E. Murray Hammmand, et ux for th.e. Blue Ridge Parkcvay by deed dated August 29, 1957., and duly recorded in the Office of the Cler}~ of. the Circuit Court of Po.anoke County, which land and property hereby conveyed is furtr~er described a9 REGII~'TIvTG at the extreme southeast corner of the said tract or, pa.rce3. of land containing 7.9.17 acres., more or less, vrhi ch is the extreme northeast corner ~.n, the said land arl.d pro~:serty hereby conveyed,. and in the property line between the E. Murray Hammond, et ux and Thomas H. Beasley, et ux; thence along said property line, S. 39° 56' 30" "r7. 3102.?} feet to a corner in t17e property 'line of'. Arthur; thence with the last na.mecl property line N. 17° 11' 00° W. 716.8 feet to a corner in. the property line cf Harvey; thence with the :Last named property line five courses: (1) N. 99° 7.2' 00' F.. ?97.0 feet; {2) N. 17° 51' 00" E. 26°.0 feet; (31 N. 68° 12j DD" E. 339.9 feet; {4) N. 3aO 34" DO" E. 215.2 feet.; {5) N. 87° 00' 00" W 604.5 feet to a corder in the property line between E. Murray zamrncsnd, et u~c and Thomas H. Beasley, et ux; thence with the last named property tine, N. 13° 28' 00" E. 1046.2 feet to a corner ~.n the said tract or parcel of land containing 19.17 acres, more or less, conveyed, to the Commonwealth of Virginia by E. Murray Hammond., et ux; thence with the Last named tract or parcel cf. land three courses; {1) N, Sb° 13' 001P E. 898.01 feet; {2) 7J. 84° O1' 30" E. 525.04 feet; {3) S. 50° i9' DO" £: 459.77 feet to the BEGINNING and containing 59.04 acres, more or less, and being further shown on a photo ccpy of a plat entitled "Map of Residue Parcel of E. r~urray Hammond Showing Relationship to Land Accruired from same for the Blue Ridge Parkway," a ropy of which i~ attached with deed recorded in Deed Book 457, rage 119; and PARCEL IV '~ BEGINNING at gum R.edoak and White oak pointers cariaer to the late J. M. Star}cey tract known as the Shartzer tract represented an plat ' by "1•" thence with said Starkey line, S. 45 1J4° E. 1138,50 feet to ~ two chestnuts at 2; thence S. 89 lJ2° E, 891.0 feet to hickory and. blac}~ oak poi.nte•rs at 3 on a ridge; thence the old division u line p the Ridge S. 35 1/2° W. 217.8 feet to two dead black oa}cs t.o 4; ~~: thence S. 6b 1/2° W. 334.95 feet to dogwood. sourwood and white oak pointer, at 5; thence S. 15 1/4° W. 280.5 feet to a sourwood and dogwood pointers at 6; thence S. 47 lJ4° W. 297.0 feet to red oak • and dogwood pointers at 7; (the above ire copied from Deed dated i~ February 21, 1938 of conve}lance to Lillie May Harvey by Deed of ~' record in the Clerk's Office of the Circuit Court for Roanoke. County, Virginia, in Deed Book 271, page 340 a.nd is identical except for changing poles to feet to conform with partial survey !I and balance of description}, now being evidenced by a 24" red oak 9 '~ ~I ~ : f ,U( / '' C . ~ j'i r 2.f. ,~ aµ .~ ~:. d and being. corner to .fenced lines extending to west and 9out}^}east; thence leaving cUr-ner 7 and with. a new staked Zane across the Lillie: May Harve~r. {widow} propr-_rty whose bearing on the Deed. rneridi an is N'. 45° W. and whose rn~~gnetic beax-~.ng in 19:,5 is N. 4.2° ba . passing th.e interior. parcel line in the Fia.rvey propert~r a.t about 1704 feet chore or less,, passing a. 24°'' white oak with crate hinge on line at 1507.6 feet in all a total distance of :LFs2.1.2 feet to new Corner 11 nn tl'Ge nortii~rest ling of tie 34 acre and 34 pale Harvey+~ tract; thFa'~ce with the northwest line of same passing old corner 10 at about £5 feet in all a. total cistance of 419.9 feet to the PLACE OF }~EGTi~T'SI1~'G, containing 22 donee mox-e ai less and being the greater northeasterly portion of the 34 acne a:^d T7 pole parcel and a small northeasterly portian of the 34 acre a,nd 34 pole parcel Conveyed to La.l'i ie C~iay Harvey of record as aforesaid, and being shown an a plat of partial survey by C, E. Malcolm anal Son, Engineers, dated July 30, 1965, a copy of c~rhich is attached and retarded with Deed in Deed Bank: 780, page 520; and. PARCEL V {,A) Till that certair_ tract or~ parcel of land Lying an the south side of t}~.e Starkey and. Back Creek fl.oad about orae-half miles west of Starkey and about six m~.lcs soLtthvapst of Roanoke, in Roanoke CoLrnty, Vi rginia, and descrined as follows : BEGIIQATING at a point in the center of the Ba<~k Creek and Star}:e~v Road canner to the 44.07 acre tract recently sold to F'. v. Collings; thence along the center cf said :cad the following courses and distances: N. 5f3° 50' w. 7.51 p71es; the-nce S. BO° ~0' Gt. ?;?.37 poles; thence S. 7'S° t"Y. '' 0.75 pores; thence h?, 81° SO` W. 4.99 pales; thence .~. 75° Y7. X3.51 pales; thence N. 43° 45" w. 2."'_2 pole: to a. point ira center of road a.t ca:rrer marked No. 1 an map, corner to Cunningham (?:ow Wiseman') land; thence leaving the road and with Cunningham°s line passing just or. the west sic]e or~ a large roc}. on the north s_de cf Sack Creek; S. 34° 40' RT. crossing the creek at 4 1/2 poles, in ail 65.?5 poles to a. chestnut at "2" corner to the Muse land; thence with line of same, S. 60° 55' h', 71 i~ol.es to a stake vri-i.ere a black oak stump stood inside of lot at "3"; thence according to the survey made by J. P. Woods, S.R.C., August, 1901, S. 13° 3D' E. 48 poles t4' a sta'~e at "4"; thence S. 1° 3~' E. 7.2 pales to a stake, a pine and white oak marked as pointers at "5"; thence S. 85° W, 4 poles to a wi;.ite oak and maple at "6" ; corr,.er tc, the James Harris {nosu Harvey}; and thence with the line of same, S. 45° 8` E. 58.5 poles to two chestnuts and gum at 'r7"; thence S, SS° I5' E. 18 poles to a stake and rsaple and chestnut marked as T~oi.nters at "8" corner to (No. "4"} no~rr D. William Good's land; thence with the same, P7. 12° 45' P;. 63.5 pcl.es apart of the way through. the woods and along a fence to a stake on the west side of fe-r.,ce to "9" (76i ; thence N. 38° 52` E. 14.9 poles to a stake by the fence at "10" a corner to the. 44.07 acre tract sold to Collings; thence according to the survey made by G. L. Paa.ge, S.R.C., A~ay 1, 19?2, N. 19° 50' E. 7fi3 feet to an iron ping; thence N. 24~ E.. 1603 feet to the POINT OF' B.EGI7~INII4G and being a. part of the sa~i.e land conveyed to H. B. Nercerau and Z. B. Hancock by Dr. George B. Lawson. «nd vrife by ~,~ deed dated September 9, 1919, and recorded in the C1Exk's Dffice cif jf~{~~ 111yyy ~ J~1 /~, ; ~, ~f~ 2. o ~; ~.~ '~ "-~ the Circuit Court far Roanoke County, Virginia,• in Deed Book 99, page 388; and (B) 1>~11 that certain tract or parcel of land lying south of Bacl; Creek, about two cr:il,ES wrest of StarkEy, in the County cf Roanolte, Virginia, bounded and described as follows: BEGINNING at a stone by a white pine at ".A" corner to the 35.82 acres laid off to Henry t~iseman and tt-ie ]_and knocwn as the Y71~ite tract; thence with Brae c~f same, S. 61° fir. 55 poles to a stake at "2"; thence S. 17° 30' E. 48 poles to stake at °13"; thence S. 00° 30' E. 22 poles to a stake at "9"; thence 5. 86° W. 4 pales to a stake, a white oak and maples marked as pointers at "5" corner to John Harvey's lard; thence with the Line of his land 5. 48° 45' 1~). 1.32 poles crossing the branch and public read to a stake south of a marked gum at "6", corner to h4artin's land, and with. line of same, N. 56° 45' W, 34 poles to a stake two feet south of a pine at "7" corner to B.. S. Harris land; thence ~,rith the line oz same N. 51° E. 54 poles crossing the branch 30 feet to a stake at "8"; thence I~'. 2?O 30' W. 49 poles crossing twa brar_ches to a sourwaod and black aak at "9°' oorner t>n. E. t~. rtarris line; thence with his line N. 47° E. 38.5 poles to a stake at "10"; thEncP :N~. 00° 3U' DJ. passing E. ~1. and B. S. Harri° property line at 37.5 poles in all 45 poles to a point in a hollow e feet S. 50Q W'. to a m"~rke:l wYsite oak at "11°; thence down th.e hr~11Cw N. 88° E. 2t~ poles to a stake south of the hollaiaT at "12°; thence N. 44° 30" E. y2 poles to a stake at "13"; thence N. 22° 30' W. 2.3 pales to a rock, corner to the 35.82 acre tract surveyed for ~,enry Wiseman at "14" ; thence with line of same crossing the branch at 30 feet, N. 49° 30" E. 27.5 poles to a black pine at "15"; thence S, 7S° 45' E. 61 poles to the BEGINNING, containing 83.02 acres accordinc3 to a survey made by G., L_ Poage S.R.C. July 6y 1920, and being the same land cr~n~~eyed to H. B. Mercerau and Z. B. HGncock by Henr.~T Wiseman and wife by deed. dated July 1,~ 1.920, recorded in the Clerk's Office of the Circuit Court 'of Roanoke County, Virginia, in Deed Book 106, page 390; and PARCELS °t (A} " and " (F~) " as hereinabave described are LESS JaN}D EXCEPT THE .FOLLOjn'ING: 1. 37.53 acres as conveyed in Deed Book 444, page 439, shown as "Parcel 3." 2. That certain 2.93 acre parcel as conveyed in Deed Bao}c 465, page 500. 3. 'T'hat portion of the above described prapert:r' which lies north of the Blue lodge Par3cway. THERE IS ALSO CONVEYED as an appurtenance to the property hereinabove described" a road. 1.0 feet in width as described under the "Eighth'° paragx°aph of deed of record in the Clerk's Office of '. the Circuit Court of Roanoke County, Virginia, in Deed Baok 44a, ~~~~~ 1 ~J ~ ~~ 2.h. ~~ ~~ ~s.. Comm: 99-84 Description for' that porti_an of Roanoke County tax parcel 9b:.07-1_6 Lying to the south of l~shmant Drive Y~eing p.47.3 ecru Uf land Lying at 't17c' Sol.7't27edlF.tc~rly inte~.:seci:.ion of Snelgew$c:k Drive (~50' R/W) and Ashmcint Drive X509 R/W~ a.n the CaVtiy Spring ~iagi.sterlal District of Roanoke Caunt~rr Airy ini.a, and being more paz-tic:ularly descri~aed as follows: BEt~IlvrlvTlNG at c.orn.er #1, said. corner being a paint on the sc,~atT^ierly right-of~Vray of s.~aid Ashmont, Drive arrd the northwesterly corner of Lot 17, block 1, Section 2, Ashmont J_n t:he Cr~a~~es as recorded, in the C:l,er3~'s ofj:ice of the Circuit Ct~ur_t of T~.oanoke County, ` Vir.gin~.a, i.n Pl~st Bank. 17, Page 9C; 'rhen.ce with the line common to said Lot 17 anal tire. herein described. property,, S 17 ° 5Z' 25" B, 7.38.4A feet to corner ~{2, said corner being the southwesterly corner ai said Lot l7 and the narther].y corner of Lrat 3, Block ~ p aGCti~J7J 1., The Graves, as recorded in the aforesaid clerk'' s cif: f ice in F]_at Fsaok 17 , Page $ 9 ; T.l~ience with the line corlmon to said Lot 3 and t2ae herein described property, S 70 ° 36' ~ 1" V~f, 121.11 feet to cornet: ~3, said corner I~~, being a point a~-~ the easterly right-cf-way of- Sedgew~~ick ~iri~re ~:nd the nort.hwesterl.y ccsrner of said Lot 3; Thence with the line common to the right-of-way of 5edgewick Drive and the Yaerein described property for the fallowing 3 courses and distances; a curve to the left wY?ese rael.ius = 2$5.54 feet, length _ £39.41 feet, tangent = 45.07 feet, delta = 17° 56' 49", chord bearing and distance cif N 19 ' 07' 29'T h' f 8 9.09 feet to corner #4 r said corner being a point of tangency ern the easterly right-af-way of Sedgewick Drive; Thence N 2F3° 059 53°' W, 35.06 feet to corner ~5, said corner being a paint of curvature ari the easterly right-ag_-way of Sedge~~ic.k Drive; Thence with a curve to the right whose radius = 25.00 feet, length = 40.72 feet; tangent = 26.L9 feet, delta = 9~3' i8' 54", a chord bearing and 3istance of N 1II ` 33' 34'y E, 36.36 feet LO corner. #{6 , said corner being a paint of compound curv.~t.t:re on the southLrly right-of-way of Ashmont Drive; Thence with the line common to Ashmont Drive and the herein doe>cribed pl~ope'rty, a curve to the right whose radius = 235.4~I feet, length = I_U9.~i7 feet, tangent = 55.74 feet., delta = 2ti° 3$ 9 28", a chord bearing and distance of N 78" 32' 15" i4, 1.0$,49 feet to the Point of Beginning, containing- 0.423 acres± and being parr. of the r°emaining portion of Tract C, as shown on the plat. of Resul,:~division of Property of l~i.cholas H. Beasley and Strauss Cony traction Corporation, dated August: 2 r 1934 , as recorded i.n the afaresai.d clerk's office i_ra Plat soak 17, Page 3. ~~ ~,~-~ ~~ ,~ :;r, Existing Site Conditions ~ Location of Property I' The property is located on the south side of the Blue Ridge Parkway, and is bounded by Merriman Road to the east and Cotton Hill Road to the west and is accessed from Memman ~' Road. The most western parcel of the property that is adjacent to Cotton Hill Road is not included in the project. The property is currently owned by Nicholas Beasley, Tax Map Numbers: 096.02-01-02.00-0000, 096.02-O1-01.00-0000, 097.01-02-17.00-0000, 097.03-OZ- 0~.00-0000, with the parcel fronting on Merriman Road owned by Houghton Enterprises LP, ' Parcel Number: 097.03-02-02.00-0000. All the property is currently zoned PRD. Existing Land Uses An existing site conditions map has been included with the attached exhibits for this application. There are no known architectural or historic resources located on the PRD. A large portion of the property is wooded and a small area adjacent to the Blue Ridge Parkway is open meadow that is currently being utilized for cattle grazing. The topography of the site results in several drainages with water sources intermittent and perennial, including a small farm pond. The riparian areas for the water sources are generally small. The topography affords the opportunity for stormwater management facilities when development occurs. There is an existing farm pond on site, which is maintained by two creeks. Critical views are located along the Blue Ridge Parkway on the western portion of the property. Preservation of these views is considered essential to this project. The developers of Radford & Company have worked closely with staff of the Blue Ridge Parkway to determine the specific location of critical views and to insure that the critical views from Blue Ridge Parkway into this PRD receive minimal or no visual impacts. Mason's Crest PRD, Master Development Plan 2 Roanoke County, Virginia ~.I ~~~1 .~ ~ zoNUta Alt ~,,, , ....r.. AcnsAOB: e '' ~ / ~\ ~'~ ``' owN9le:cmTDN11II.J.J.A~mcalc ~'a PAP,CC9I..IIk 096AQ-01y16.00-0WO .... \ TAR HLOOC l , - .~. ?AXAW:96M ':TAXN[9dB8Rf 46 OWJlB1lQ OFMIDL•JAMB9 AND 11AC27~IBI.9V[ .. ~~ ZC94RJ0: P9D PARC7D.ID PARCfII• 1D:097A1-0Y13.00.0000 ACRBAOH: l3.66 TARBLOC TAX BI,OCR:1 TAE AlAPt: 7AX MAP:97.01 TAXNOM6:- 7AXNGb939R: 1! ~~ / : ~ I 1,~ ACR8AC9J: A0119AC®: 10.9 % OWNffit OAAY AUMSY PARCIII.30: 097.01-03-U.00431110 7H(XNA881.ALID1N0 •, i ~ TAR BLOCKI ~' TAX AfAP:97.01 --ID041~AOOIMO ~"""Or. •..r.. ~.. ~ ./'" TAENUAffiR: 14 ~~2,.p0 --r '.- zaNU3a Aa j TA$.iLOCKa _ _ ~ . ACA9A09: 1.41 ~~. 7AXAlAA 96.03 TAX N[JAA1HiHR:1 _ `~~~ ' ~ ,~ \ ~~ J ~ ,` ' II ~ P~J'JINO'B: 1.37 ."'_^' - 7~ \ ~", - ; DALB AND &@f[BCON ,s 096.02-01 9aao96 •i '~ L/; r ,er.ocx:1 _ ~ TAX 9602 OWNIIIt:7AMJl8 AND BBLOiDA r~0~'A'~ _ ,~ HOLMAN ~ T. ~ ; • ~ , . , / 1 // PA&(2S(.ID:097A3-01dBA0.0000 .~ AC89AOB: ,TS - 7/ !(//// TAR I3J.OCP.' 1 / 1' TAE AFAR 97.00 qy~y; IXXX9,A8 - OWNER:~M000NfON TAXNDAlBB8i 38 AT97 S/A]1Y 007d303R -ENT6RPflP/E9IP ZON9d0:AR PAUm»r. ..p1wc¢ ID:997.oaazmouoooo At]19A0B: 1.66 0960301-07A0.0000 TA7f9LOCK:2 /~ TAXMAP: 96A2 TAX AtAPJ 97.08 - PlNIDl:1{OfJOH'1'CW H3fI8RPR0B8IP 7AXNN,~IDt:7 TAX NUMBEht2~,,,_; _ ~~ PAaCffi.ID: W7A3-01.37,000000 7ANINC{<PPD Zt9iW(fi A9 ~ ACFWO&'81.14 ~ . TAX BL008' I AQBAf~: 1.63 ~' .^• TAE A6AP. 97.OJ ~ . za63mD: AB -. `r ` AcrtaADlu 1.J3 ;; _ '" owNSa,c9c9.AmADDa ~.~ .~ rAR[BLJJk ~. •J 997A3O1.36.000000 ~,+~~~•~ TAX BI.OCR:1 TAX AfAP:9TA9 TAXMJAIBIDL36 ~ Z(94IIdlL AA ~' r~/77 AC9,HA0& 4.25 .. `~ ORTBB: CHCII. A09AD00. PAP.C3L ID: 097.M-01•J6.Ob0000 -. TAX9LACA 1 ,,~'. rnxaw 9TA3 ____"^~,~.,..•~"+ ~~p ~ TARNL9A9BR:36 PAACffi.ID: 097.Q3-01-03,0043J00 ZONING: AA TAX BIACY: 3 ACRBAOB: N!A TAX 80AP:97A7 raxNUAO3Ja1:3 zDN94a.Ax ACABA09: 1.16 [ENT PLAN ~arn+oxn ~ coa~nxY J7l9PA1Dm9Y: r.Pna lArro 796 n,~..~,.,.....v.... 9,..w. -~ OCJORR77, 7007 EXISTING CONDI ~reft ~119•~ TIC ~ ~oo~ 4 goo' ,~o' 900' /• .zoo' ~~: ~. ~ Statement of Objectives Revisions to Planned Residential Development (PRD~ The revised Mason's Crest PRD Master Development Plan began with careful review of the original PRD Master Development Plan of Wilshire, dated 8-30-99. The Wilshire PRD has a proposed density not to exceed 3.5 dwelling units per acre with no more than 823 dwelling units constructed within 235 acres. The revised PRD, Mason's Crest, has a proposed density approximately 1.4 units per acre with a total unit amount estimated at 347 dwelling units. The dwelling units will be developed within the 251 acre revised PRD. The exact number of dwelling units will be determined following the development of the final site plans, however it is anticipated that it will not vary significantly from the final Mason's Crest PRD Master Development Plan and will. not exceed 400 total units at 1.6 units per acre. The Mason's Crest PRD will provide specific communities within the PRD for different housing types. The gross acreage for the PRD includes all acreage within the limits of the PRD. The revised PRD does not include the 15.66 acre parcel on the west side, adjacent to and fronting on Cotton Hill Road. This is not a part of the revised PRD. The total revised PRD property includes acreage dedicated as open green space as part of the homeowners association and approximately 63 acres to be conveyed or transferred to the Blue Ridge Parkway/National Park Service. In an effort to understand the potential visual impacts of development on the Blue Ridge Parkway, the developer's consultant created a detailed 3-dimensional computer model of the complete project that depicts the following: preliminary grading of roads and lots, scaled models of all unit types located on each potential building lot, existing vegetation to remain and proposed buffers. Still renderings and animations were created from the point of view of someone traveling along the Blue Ridge Parkway to proof the PRD layout. Examples of the computer model simulations are included as attached exhibits. Mason's Crest PRD, Master Development Plan 3 Roanoke County, Virginia 'i ~. ~. r APPROJCA4ATE) tJ TBIB PBD MABTSRDBVBdAPt~ffiNf PLAN 18 PROFPBB~ ~Y 9S ACRES A8 PART OP T836 6t8ZONINCi/PIIdAL PRD BBV!ffi@18.188 PINAL 91TB PLANE WIII.O)IIV86ALS.Y CONPORb! TO 7788 o- 158 DENSITY; 3.S D.UJACRB MABTBR DBVS[APA~NN7'PLAN, 1 ~,1 ` =ir„J.Y: 1.4 DAJACRB (NOT TO !../ ". 2J 8'faB8T8-888 (9tCI8.A110NPLAN ~. ~ , ii GS- 857 UNiTB pUg~ ROApB BALL gg CON8171UCfBD TO VDOT ~ . ' ,'~~. - . ~47 UNITS (NOT TO EXCEED BTANDABDB F778 CURB, OVl'1'80.AND ABI~fiALTIC / `! ~lo-~ CONCRBI'BBURAACR / ~,~,Y°/' -r ~ ALL0788RROADSATTI86DI8CA8TIONOP7783 '// ~c~ ' ~ ~ . - t ,~'f ~- DHVID,OPBB.AfAYBBPRIVATBPADVIDHDTHBYAI~TTFffi p ~/ / ~ y `,,,,_ CRl'!'ffitIA OVfLIl~1SD IIi 1tI8 PROPFBH~ COti!%LIWi6. ,../ ~ -' ~_./~~ ~?tt`, ~ ANDxAf7ffi. 3JOPSNf~tSPAC6 .. _ -~ ~ r '. -~ ~ TARL70:IDr OPJ.OIA2-16AD-0000 ._.I i /r ~~ _,_ TABHIACR:1 80M LAND TO BH AHB[)STf T'0 HOMH OWNHRS' _ TARMAP:97A3 ABSOCiATt~Y - _ " \-~ ~ Ir/ /' l ' ~ - ~~, T~INaNU1®WL• 16 ARMTf~ A918t11TY BBCBBA170N AREA. AT 788 '/ r ,~-`'" ~1, +' - ACRBAOStA DS8CBE1'DDN@TH6DBVBIAPB9.MAYBBD~~TO --- - ~ I~' 1'68EOMBOWN888'ABBOCtATfON. ~f+~~~~ / TI83 HovNDAama OP OPBH OR88N $PAL~ ARBAB ARB ~', ,, \'~.; evs7®cr To cEAxGe wrni Pu7TUra. ~ l.i,. ~ (~ ~~~ l~ ', -` T~navffi.ar~nssanvae~waxrzoaw+~T.~t, t~ l •QYlTON•HILLLANQODLCrr I I ''~ , ~ NBCBBBARYPUBLICANDPRIVATSHABIDdffi'P[& i..-.' ~ 1,.~~ -PAPIC81.'IIf O/6AZ01-16:40.0000 f - ~ IIdCIdIDWCiEA81A~8[i7870 D8i8T TR8DEV8IA7Pffit9 TARHLOCL•/ ( ~/ BTORMDAAIIdAf38AAID8'!'OAMWA11DtA(ANAOBhffitP \~ ~ ~ :. - \ 'iGEM7l~IDt.' ~' OP9H8B:.Ix NBSDB, THROUGH OPffii ORffiQ BPACB ABBA& ` OWN~t:lAMBBAND RAC~T ~`~ ~.~ * ~ ZOCiQIO: Pl3)~ %~i.'~ ~ r ~'PARCBLIDir-. PARCBLID:09'7.OfO2•ilAO-0000 ,`\, ~ ~ \ ACRSALi&I!. ~- 1 '' TA%B[Af.L' TA[BSACL2 .\\ \~ \ r .~~ / ~ rr /TARMAh91.~. TARMAF. 9'1.01 ~ ~ ~~ ~ . `. ~ - `~ ~ I 1 TARMJMBII TAXN11df88R U \ \, ~~ ~ / ~ ~ ` r t zoNe+a^An' Z.OlJII4Ci: A4 cieeeAaeeprur ¢z j , r AC~S~(iB,lb•~ ,~gApB;. t 1B ~ f r~ j / .~ ~t`,, ~.,,~ / 1 ~ (\ ~ (~ ~`~ ` ~ \ ~ PAarm.ro~a97.o1~02.1 aooo ~t' TARBLDLL'S f. ~`~\~ ~ ~ f ;. .~ t. rxoauselAxnnP3 ~ 8u `~\\\ ~ .e'~.e, A'° TAx~rAP:97A1 • ' -` I `'' _. ,< / Aw)aaAOOOOO .4; T~- ~' , r rAxNr>i~ml:u \~1 ' / ; - stoat: f ' ~ ^~ t. °// 'f'"/ z~wa: AR ~ f t a6AP:9so3 °~ AalaAOa, f.a I : - QHiA®: 137 ~, ~ 1 ATI3 COFOtHCfIR7 1 `~ ~ u% 96AOY PANI7ARY CONN&L7f0tt ,~ \ - / ow[~sa: AND ~emTw+ I v~ ~ 1/ 'ia o96AS•ol AM1O900 \ ~ ~ , ~~I'` T.U6~96.03 - t `.~I ff}1p BBf.07DA /'~'j ,r~ ACRHAOBr71 ~ ~ o ARC8L IIk 097.03-01,T600-0000 i OWl09t: DOl10iA6 ~ e yx7/ TA%MAP:97.00 AND DtA6Y COTQ~I t1oo07D ~ 0 TAXNUAt9)'Ott 36 PA0.CZff.Ox ' . ~ ~ _ u ~ a Z~PB(U; AB 096.03-01-07AOA060 ;:: ,~" - ~_ Aal8A0H:1.66 TAXBI.OCX:1 TAXMAP:96A3 . FR7i/O1RON HNi'l~PRUHO fp rARNfn»fa1:7 a za7maaAa _ ~, PAacm.nko97Aw1a7AO•aaao TAR BLOaL• 1 OPEN CtitESN SPACE: Aar 1•n ~' TAxsrAn 97A3 OGS/HOA• HOME OWNHRS ASSOCIATION- 85 ACRES r ~ I ~ > ~ ~ ~ ~~ ~~°~ - TAX NUE®~7l7 008lARA- AMHNITY RBCREATION AREA• 8 ACRBS PARR 9ERVICB- 63 ACRES , _ ALPRO~acr~ ADT• u7o TOTAL OPEN QREEN SPACE• 156 ~ / _ o G-D'C- to 71lIPB PSRDWBLLII~IOUN17~ UNIT TOTALS: ,'~ P ~ " J ~ ,- .p _ ~ ~ ~~ RA- BIIdGLB PAMILY WITHOUT ARCH1TBCfURAL QUIDEI.IIQBS: 90 l , oR ' • ' 1 . „y y X p~,y AW- 9IIVGLB PAMII.Y WITH A,P:(:HITECI'URAL GUIDELIAiES: 16 ~ i ; f I _ rNC>R~~, 36 C$- CLUSTER HOMES WITHOUT ARCHiTBCTURAL (IUIDffi.IlVBS: 81 ~ j / ' - , ! ! ~ ~ ~ ~ %J"~ zo>rnra. AR AaeaAt~ 41! VG VII.LAOH CLUSTER WTIII A.A~IITECTUItAL OUIDELIIdBS: 160 :' , \ 1, '? ~ ~ , r l RO AVERAGE LOT SIZE: ,41 ACRE ~ ~~,``,', `'~ ) ~'j 1 ~ ``~ 8, ~ PAS a®i ~' ~"~` RW AVffitAGE LOT SIZE: .45 ACRE / / e o97Alala6Ao-696o CH AVERAGE LOT SIZE: .17 ACRE / ~ 1 c TAR stAP: 97.0! VC AVERAGE LOT SIZE: .20 ACRH -wxsa+ ATID AMANDA rAXN0N68R: ~ rAecm, m amAw¢-mAO.6oo9 ~a Aa POTENTIAL TRAII. SYSTEM .....n..r...~ TAR BLDCK:2 AGAHAOBtN/A TAXMAPt 97A3 TARNlID6BHR:9 wa+naa Aa ACRSAADH: 1.16 iNT PLAN RADPORD & COMPANY r~ee~a: 7 I'DA LAND IIPLANoI~QiG ~rOBffi ~A880CfAT88 mwm+nvntvsmeAZim ...,w. ocros®es7.wo3 MASTER PLAN A~D~~19.2~, 200• - - 0 200' 400' 8q0' 1' 200' ~~ ~./ i ~APPRO]CIDdATEj A: 9S ACREB OS9 DENSITY: 3.5 D.UJACRE 11': 1.4 D.UJACAE (NOT TO /ELLINGS• 857 UNITS J1T3; 347 UNITS (NOT TO EXCEED - OWNRt JAlCHB ANDRAC88L WE.1C8R8ON PARCEL ]O:09TA1-0Z16AIF0000 TA%9IACR:x TAX MAP 97Al TARNUMBBW 14 Z(RlE~fO: AR AGRHAGH: a f;C.ir~9 1.)'!T[iS PRD MAB'fERDEVffi.OPMSN'T PI.AM Bl PROFFERED A8 PART OP THffi RHZONWOIFlr1AL PR13 RBVHl10N8. THE FINAL 811'H PLANE WII.L OBNBRALLY OONPOAM TO THffi MASTffit DBYELOPMENT PLAN. x.) STAB8TS- SBH CBLCUfATION PLAN PUBLIC ROADS BIIALL HB CONSTRLILTBD TO YDOT 9TANDARDB WITH CURB, OUTTBA AND ABPHALTR: CONCRETE9URFACB. ALL OT88R ROADB AT THB DBiCR8TI0N OP T86 DBV®.OPBR, MAY BS PATVATB PICOVE)® TAHY MEET T8B (1tTi'BAIA OUTLB4BD IN T8H PROFFERED CONDTIIONR 3.) OPHN dRBBN SPACE 80M LAND'PD HBDHEDBD 19D HOME OWNERS' AHSOCIAT[ON ARMT88 AMENITY HBCREATION AREA, AT THB DISCBSTEM OP THB DHV8LOP86, MAY HB D8®BD TO Tlta FwAU, owNEES' ABSOCGTlON. THB BOUNDARiBB OP OPEN ORT~ffi!I SPACE AABAB AR8 9IJBJECP TO CHANOH WI1H Pi.A11'EPO. N TH8 DHVELOPBR RBBffiCVBS THS RIC~TC TO GRANT ALL NBCPABARY PUBLIC AND PRNATH SA8J3M@PI9, II4CWDING SABBMHIPI9 TO MBET T88 DBVHLOPER9 STORM DRAIIQA08 AND 81'ORA{ WATER MANAGEMENT NEEDS, THROUO80PEI4 OR8@7 SPACE ARSAB. OWNBRt CSi OWNER: JAAdBS ANDRAC88<.1 PARCEL ID:~ PARCELJD 097,01-0x-13.OO~OWO TAX BLOL7C TAX HLOCR:2 TAX MAP. 9r TAX MAP:97.01 TARNUMBF TALC NCH:!! zormaa ~ zm4E4a AR ACREAO& 1 ACRBAOH: IOJI THOMAS DLANU[N6 +.~..~~ _ ee.oz ) ®ER:4 ~ti~ ~ACRBAOB~,7! OWNIDI: DOIXiLAB ANDMARY COP71~1 PARCffi, ID: 0%AG-01-07A6-0OW TAX BIOCK t TAXMAP. %.W 7AXNUMBIDC:7 ZON[f4(k AA OPEN dREEN SPACE: ~~ t.Bi OCIS/HOA- HOME OWNERS ASSOCIATION• 8S ACRES OOS/ARA- AMENTfY RBCREATION AREA- 8 ACRES PARK 38RVICB- b3 ACRES TOTAL OPEN ORBBN 9PACB• 1S6 UNfT TOTALS; Ra snvoLE PAMII.Y wtTHOUT wRCIIlT'SCTT]F.AL cUIDffi.IIaES: 90 RW- SINGLE FAMILY WTPIi A~tCHITHCTURAL dUIDELINES: 16 CH- CLUSTER HOMES WITHOUT ARCHTECTURAL dUIDBLiNEB: 81 VC• VILLAGE CLUSTER WTfH ARCHITECTURAL dUIDBLINBS: 160 AO AVffitAdE LOT SIZB: .4S ACRE RW AVERAGE LOT SIZE: AS ACRB CH AVERAGE LOT SIZE: ,17 ACRE VC AVERAOE LOT SIZE: .20 ACRE POTENTIAL TRAIT, SYSTEM ••••••••••••• l~ZASTER PLAN owN~l aAmBDNLEY PARCBI, .ID: 097A1-0x-14AO~B0 rAxmaxx TAXMAP: 97.01 TA7CNUbiBffit: 14 P•ONH1a. Aa ACRSAOH: IAI ~WNBR: SBVD(AND AMAN[lA PARCEL Ek 0P1m-0S-03A?0000 rAxetocx:x rnxMAr.s7m TAXNC7MBHR:9 ?%AONO AR ACR1iAi~ 1.16 ~ OWNBR; JAMBS AND BBi.HmA 1 ~ //PARC~.ID: OP7m-01dBAft'UOW I. TAXIBgCX:1 _ TAR MAP. P7m ~ TARNIiMBSR:31 zwrE4tl:aR \ ACRBA08 Ide ~-OSVNI~:8IX7OI{lYA7 Hill'!'aPRiHffi [,P PARCH, ID: B99.IX!-0IJ7.00-0000 TAX BLOLRII TAX MAP: P7m TAXNOl~37 T,am4a:AR ACRBAO@ IAS AL PROJBCTHD ADT-3470 (ADT- LO'TR1P8 PBRDWffi,LW611NIY) OWNER: C33CII. MIiADOA PARCEL ]A 0P1m~0!-3SOM10000 TAX HLOG'C 1 TAx MAP:97m TAx:+vn®m1:36 PANWC! AR ~.Ra..,n. 4?J ~`--ocvxmt: cscn. MBADOR PARCEL Hk ommalaeAO.oooo TAX HLCICX:1 TAXMAP:97.09 rAxNDemmu u 7(H1E46: AR ACRBAOH; WA :~ ~~ RADPORD &COMPAIVY axl LPDA LAND IP ,LAS INa ~Dr~~ socuTEs ~~>~ (IOy7K7101 m,w,bir ~"`y-yp OCTOB~t 27,1003 1/ GLrl ~ BUBAtE1TAk DECD i9~ 200:i _~ zoo' o zoo' 4yo' eoo' r . zoa' Land Uses The owner/developer of the revised PRD shall be required to submit to the County, with each subdivision plat or development plan submitted for approval, a summary chart showing the current gross density of the PRD, the proposed density of the section or phase proposed for development, and the gross density of the PRD upon completion of the current section or phase. Land Use Desienations The PRD contains three different residential land uses throughout the property. 1. RO/RW Single Family RW- Single Family Residential with architectural guidelines RO- Single Family Residential with without architectural guidelines The lot development standards for the RO/RW unit types in the revised PRD are derived from the standards from the Wilshire PRD Master Development plan and are attached as an exhibit. RO and RW are conventional single family detached housing as indicated in the Wilshire PRD. Although the attached exhibit indicates that RO lots may be a minimum of 6000 sq ft, but it is anticipated that all RO and RW single family lots shall be a minimum lot size of 7200 sq ft. 2. Cluster Homes (Attached homes) CH CH- Cluster Homes without architectural guidelines. The CH are attached homes that have zero lot line side yard setback requirements. The CH is primarily attached in pairs but there may be a small proportion of three building unit configurations. The lot development standards for the CH unit type in the revised PRD shall be developed using the standards from the Wilshire PRD Master Development plan and are attached as an exhibit. 3. VC, Village Cluster Reduced lot width Single Family VC -Single family reduced lot traditional neighborhood style homes with architectural Guidelines. The VC, Village Cluster, is new single family housing type to the revised PRD and was originally derived from the housing type used for the Wolf Creek Subdivision, in Roanoke County. The VC specific lot development standards are attached as an exhibit. The VC is an attempt to provide single family housing with a strong neighborhood identity and pedestrian focus. The VC housing type is a detached home with minimal side yard and front yard setbacks. The VC housing will strive to have a look and feel of a typical traditional neighborhood. Mason's Crest PRD, Master Development Plan 4 Roanoke County, Virginia ~~ The MU (multi-family housing) housing type, RV Residential Lots and Townhomes proposed in the original master development plan are not being developed in the revised PRD. Yard Requirements See exhibits for each specific units yard setbacks. Yards for all unit types shall remain free of all uses or structures except for the following: • Fences, walls and landscaping shall be allowed in yards provided that site triangles are maintained per VDOT standards. • Driveways/parking areas shall be allowed. • Eaves, cornices, windowsills, belt courses, bay windows and chimneys may project into a required yard a distance not to exceed two feet. • Cantilevered building overhangs shall not be allowed to project into a required setback area. • Patios, decks, and stoops shall be allowed within all required setback areas. • Accessory structures shall be allowed within three feet of the property line provided they are located behind the front line of the main structure. Mason's Crest PRD, Master Development Plan Roanoke County, Virginia 5 ers ~ n ~ '~ Q, ~ m +w ~ a't. ,.~ t ~ Rf 'v~ ~-+ 3 ~ ~? ca ~ ,~ ~ ",p~ ~ .' a ~ a , o : .~ ~ c o ~ c~ ;~ ~ ~ N ~^oU ~ • ~ ~ ~ O ~ ~ C7 ~ y. ~ °q ~ w ~ ~ O ~~ °~z a i ~ b~~ ~ ~ w ~~ ~~ ~ ~ CV ~ v., b~ 2~° o ~ w O OM ~~1~ t~iN -n .~ +~ y _ .-~ di ~ ? S G ~ ~ . . ~~ ~~ ~~~ ~ II ~ ~i C ~ ~ ~ y~ , .~ ~ ,~ Ca cG a> .r..p„ O a 'L~ u~ ~ ~ ~ ~ ~ b4. ~ ~ ~ ~~ d a~ h U ~ a p '~ o a" Fi ~ ~ Ca ~~ o~ z ~ . fl : ~~ ~_ .~ ~ ,. : a +~ *r5 ~ ~r O ^" a ~ .«3 ~ Z ~ ~ O ~ ~'- `~ ~ ~ ~ "~ ~ ~ o ~ y cn ,-~ u~ 'a' ~. ~ ~ °3 .v :~ a~ ~' ~ ~' ^~ ~ p , a ~ ~ ~ ~ ~ ¢~ ~. ~.~, p ~ ,..r„ c^ ~ C. G ~ r ~ v ~ ~ y c ~ D a"3~. c5 '~ ~ . v ~ OD ~ ~ r ~+ °~+, ;,, - cu o A~~', a~ w ~. y ,;;~~., if3 ~ "' S1 .-~ .-~ ~ ~ O Cf ~~. ~.,.~~. irk ~~ ~t ~ R.` c~>p -~ ~ ~- tD ~ y ~ ~ p '~ ~ i.? ~ ~ .~ ~. ~ ~ o t4 +yu , W C~ ~1 'Cf L ,~ D ern nn ~ dJ .~..,~ vS ~ ~t3 dD '~. C'.a, ,-'' ~, ~,~ b ~~ ~ ~ U a~i ~ o o `~ a~ ~ Q ~ O a ~! i .~w Open Green Space The open green spaces identified in the original Wilshire Master Development Plan has been maintained as open green space in the revised Mason's .Crest PRD Master Development Plan. The revised PRD also includes 63 acres solely as open green space on the western portion of the site that was previously planned for a mixture of development and open green space. The total open green space area, including the 63 acre conveyed area, will comprise approximately 15b acres of the property, or 62% of the total site. There are three different types of open green space: • Home Owners Association (OGS/HOA}, 8~ acres. • Amenity Recreation Areas (OGS/ARA), 8 acres. • Open Green Space to be conveyed or transferred to the Blue Ridge Parkway/ National Park Service, 63 acres. The open green spaces are an important component of preserving the critical views from the Blue Ridge Parkway. The Home Owners Association and Amenity Recreation Open Green Space areas may fluctuate slightly in size following the development of the final lot plans. Approximately 63 acres will be conveyed or transferred to the Blue Ridge Parkway/National Park Service as permanent openspace. The National Park Service supplied the developer G1S mapping studies that identified the visual sensitivity zones. This information was overlayed onto the PRD to identify the specific visual. impact areas within the PRD. The visual sensitivity zones overlay and the detailed 3-dimensional computer model served a key role in detem~ining the extent of area to be set aside as viewshed protection for the National Park Service. Tl1e homeowners association open green space shall not be maintained in a manicured state but will be a natural area consistent with the 63 acre area that will be conveyed to the National Parlc Service. The revised PRD contains an amenity recreation area that is approximately 8 acres in size. The amenity recreation area will contain uses for the residents living in the PRD including but not limited to: community center building, community center parking and access road, pool and patio, tennis courts, community gazebo, open lawn area and trail system. The community center building shall follow the architectural guidelines. A series of trails are shown on the Master Development Plan. The developer has the discretion to develop some of the trails as hard surface, multi-use trails or woodland soft-surface pedestrian only trails. The intent is to develop the lower portions of the trail system as hard surface trails connecting to the amenity recreation area. ' Mason's Crest PRD, Master Development Plan 6 Roanoke County, Virginia ~~~ ~s .,., ~n ~. ;a a a~ ...R fl -~~'' ~" 4? -r.. ~~ Q LJ ,e' .a. L..~ I ~ 1 I 4, ~,^r ~~ t ~~~ f1 ~ 3~W ~~ 1 F .~ rs,.a7> N 'iir _. . fY~ _ *~~_ ~. v _ ... 1 ~ I v ;,~ .q,,-~ ~ _ '~ - ..~ -u~r , ~ ~ i ~,- _ ~ { ~~ ~, ~ w .~~~ ~~ ~ ~ -, F,~ r ~~ ~ r ti n ..~y ~~ t MI l~d~ ~,r~ ...'7:. 1 . . Yi.MM I ... 's,~ Circulation and Road Guidelines Circulation Plan The road systems, trail systems and potential sidewalks have been identified on the attached Circulation Plan. The road guidelines are consistent with the original Wilshire Master Development Plan. Public and private roads are also shown on the Circulation Plan. ' The main intersection and sole state road connection is at Merriman Road and shall be developed to and constructed in accordance with VDOT public road standards and shall meet VDOT approvals for turn lanes, site distances and grades. A large portion of the entrance road corridor is undeveloped due to steep topography. Rustic stonewalls and entry signage is proposed at the main entry with woodland and slope restoration planting. All other roads within the property may be public or private at the discretion of the developer. The Circulation Plan is a guide as to potential internal PRD public and private road designations. All roads shown in the Final Master Development Plan are approximate in location and elevation ~~pmay be adjusted slightly in the final engineering plans. The sidewalks shown in the Circulation Plan are guides to the potential location for sidewalks ~; along public and private roads within the PRD. The developer has the discretion as to the specific locations of the sidewalks. The intent of the sidewalks is to provide effective pedestrian connections within and between each neighborhood or block, and also provide the opportunity for connections to the trail system. A trail system runs throughout the open green space areas of the site. This trail allows residents access to all amenities within the site including the amenity recreation area, the farm pond, connections to each open green space area, and potential connections to the Blue Ridge Parkway and existing development to the north. The developer has the discretion to develop some of the trails as hard surface, multi-use trails or woodland soft-surface pedestrian only trails. Road Standards All roads within the property may be public or private at the discretion of the developer. The main entrance road from Merriman Road to the first main intersection of the PRD is shown as _ 40' fi•om curb to curb with a 48 minimum foot ROW and shall be public or private road ~ constructed in accordance with VDOT public road standards. This will include curb and gutter, asphaltlblaclctop surface with a base. The base and surface shall be sufficient in depth to meet ' Mason's Crest PRD, Master Development Plan '7 Roanoke County, Virginia ,~ i expected traffic volume and also meet VDOT standards. Publicly dedicated roads shall be /'~ constructed to VDOT standards and no additional standards shall be required by Roanoke County. Any roads designated to be private shall have provisions for maintenance by the homeowners association of Mason's Crest and shall be a blacktop surface and base sufficient for projected traffic volumes and meet VDOT standards. Right of ways for private roads shall be a minimum of 28' and a road width minimum of 20', curb to curb. The developer has the discretion of installing curb and gutter on private streets. Private roads shown on the Final Master Development plan vary from 24' to 36', curb to curb, and are shown as a guide only and may change in the final engineering plans. The following shall apply to areas with private roads: '•~ • Signage will be placed at the entrance of private roads identifying private roads. • The Mason's Crest homeowners association shall repair and maintain all private roads and fees shall be budgeted to cover the repair and replacement of private roads. ~ • Private streets shall be accessible to emergency vehicles. • The Mason's Crest homeowners association management shall be pr~i~d~ a professional property management company or management individual(s) with ' experience in residential homeowner association management in the State of Virginia. ~ • Private roads shall be noted on the record plats. j • Per Section 55-~ 12 pf of the code of Virginia, Virginia law requires that the developer of property and the owner of any property for sale or resale within the a homeowners association neighborhood that has a fee system, such as Mason's Crest will, disclose documentation outlining the covenants, restrictions and homeowners fees including identifying private roads, to the new purchaser. This is required to be disclosed to the purchaser prior to closing on the property so later the purchaser cannot claim they were unaware of private roads and the fees required. ' Mason's Crest PRD, Master Development Plan $ Roanoke County, Virginia I ~„ ." [~ NOTES: 1.) STREETS PUBLICK ROADS SHALL BE CONSTRUCTED TO VDOT STANDARDS WI3Ti CURB, GUTTER, AND ASPHAi.TIC CONCRETE SURFACE. ALL OTHER ROADS AT THE DISCRETION OF THE DEVELOPER, MAYBE PRIVATE PROVIDED THEY MEET THE CRITERIA OUTLINED IN THE PROFFERED CONDITIONS. AVERAGE DAILY TRIPS FER DWELLING UNIT: 10 TOTAL AVERA(IE DAILY TRII'S: 3470 LEGEND: PoTSP1TIAL PUBLIC RoAns POTENTIAL PRIVATE ROADS ® POTENTIAL SIDBWALit SYSTEM •°~aais~^ POTENTIALTRAII.SYSTEM CIRCULATIQN l--+awroanuna,~s a .,_ _.. _ . _~ :`,::,,,.,. J WmBHMD •.v~ ^o wmn tUrt~ eceaeaa~n 1..4 ~~,. r r~. 1 ,,' - ,~ __ , JL~ 1 rLl'S1\ FL~~T ~A/~ ~~ C49Q1lCIiAP µor. ~o~nse raawgaaa u~url ~c / :;. ., ~,~ ~- -- ,~, _.J °.. ~AB@P,~t RADFORDBcCOMFANY PRBPAR~H1k LPDA utm tm aeren...u.was~ w+ «. ...wr OL70YYR17.10G/ L700~ Q ~ X00' 800' ,• . Y00' Y ~ ! Public Services and Utilities The revised PRD shall have access to water and sewer extension along Merriman Raad. Pump stations and forced main sanitary line may be required within portions of the PRD and along Merriman Road. All development within the revised PRD shall be connected to public water and sewer systems and shall not use wells, septic systems, or any other private means of water supply or waste disposal. The cost of the development of the water and sewer system within the PRD shall be the responsibility of the developer. Detailed engineering plans shall determine the extent of forced main and gravity sewer as well as specific locations for sewer and other specific storm and utility connections. The developer has the discretion of using any existing wells on site, if they exist, for homeowners association non-potable uses only, such as irrigation or maintaining the pond level, and will not connect the wells to the public water system, as long as the use of the wells does not negatively effect the normal stream flow or private wells within the area. All new electric, telephone and cable television service within the limits of the PRD shall ultimately be underground at completion of development. The developer shall have the option of providing natural gas service within the PRD. All development shall comply with Roanoke County and Virginia erosion and sediment control and stormwater management criteria in effect at the time of final engineering plan submittal. The developer shall have the right to reserve easements within the Mason's Crest homeowners association open green space for the use of walking trails, water, sewer, storm drainage, storm detention, cable, gas, phone, electric, construction easements or any other type of easement necessary to allow the development of the revised PRD outlined in this document. ~" Mason's Crest PRD, Master Development Plan 9 Roanoke County, Virginia ~~ Architectural and Community Design Guidelines The following architectural guidelines are proferred for areas of the PRD that are noted on the Mason's Crest Master Development Plan to have architectural guidelines. Theses architectural guidelines are derived from the original Wilshire PRD but have been amended and modified. Architectural Guidelines Acceptable Materials: • Board and batten wood siding (stained). • Board onboard wood (stained). • Clapboard wood siding (stained). • Tongue and Groove vertical wood siding (stained). • Shiplap vertical wood siding (stained). • Wood Shingles (natural or stained). • Log Structures (grayish-brown, medium gray or dark brown). • Synthetic or simulated composite building products, such as hard board, vinyl siding, etc., that approximates the wood patterns described above. • Color for the materials listed above shall be a medium gray, dark gray, grayish-brown, dark gray-brown, dark green, grayish buff,'buff dark browr~.,~and soft mutec~eart col ors_> • Brick that is grayish brown, gray, reddish-brown, and other dark or gra}nsh earth colors. All brick shall have a buff or gray mortar. . ~ ~~~,~~` ~ • EF1S (Exterior finish insulation system) as building accents °only, in soft muted eart colors. • Stone that is native to the area or manufactured stone that is similar in color, form and texture to native stone. • Windows with white, buff-gray or earth color trim. ~ ~l 0\~ --~ ~' Unacceptable Materials • Brick that is bright red, orangish-red, pink, light red, white, or other colors. '~ • Metal siding that is exposed, galvanized, aluminum or other shiny metal materials. • Siding that is white, whitish-gray, pink, bright silver, red, bright green blue or other ..; ; colors that would draw attention or be otherwise visually out of character with the parkway corridor. • Tile-faced or ceramic-faced masonry units. 1 • Varnished, epoxy-finished or otherwise shiny or orangish log structures. • White mortar. ~ Mason's Crest PRD, Master Development Plan 10 ~) Roanoke County, Virginia 9 Roof Materials: Acceptable Roofing Material • Wood shakes that are allowed to weather naturally. • Treated wood shingles or shakes which have natural gray, grayish-green or brownish- green color. • Standing seam copper roofs that are allowed to weather naturally. • Architectural grade (includes dimensional shingles) fiberglass or asphalt shingles with texture. The colors of these shingles shall be mediumum t~ gray, charcoal, grayish- brown, grayish-buff, or dark brown. Generally, so~earth tone colors that are of medium to dark value. • Slate or simulated slate of medium gray or charcoal color. • Textured concrete shingles in gray or buff-gray color. • Standing seam metal roofs, which are medium gray, dark gray, grayish-brown, black, charcoal-gray, dark .grayish brown, dark greenish-black, or very dark green. Generally colors that are~t earth tone aid that are of medium. to dark value. Low reflectivity. • Roof vents, met chimneys, metal chimney caps, and plumbing vents shall match the ~~~ - color of the roof or wou~~ be black, dark gray, or bronze in color. • Skylights shall have black, bronze, or gray trim. Unacceptable Roofing Materials: • Shiny metal roofs. • Shiny metal, exposed aluminum or exposed galvanized metal roofs. • Metal roofs of the following colors: white, light gray, light tan, pink, red, maroon, light blue, medium blue, dark blue, bright green, medium gray, orange, brownish-orange, etc. Metal roofs that attract attention by their color, contrast, brightness and reflectivity. • Ceramic or synthetic ceramic roofing tiles. • Metal shingles or stamped metal decorative roofing panels. • Flat roofs. • Plastic, vinyl or other high visibility synthetic roofs. • Shiny metal roof vents, fireplace stacks, plumbing vents, or other pipes. Building Mass and Shape • Flat roofs shall not be used. • Gable roofs and hip roofs shall be used. • Chimneys can be used but not required. • Porches on homes can be used. • Roofs shall have a minimum pitch of 6/1.2 on the main structure. • Roofs on the main structure of a residence shall have at least a six inch overhang. Mason's Crest PRD, Master Development Plan 11 Roanoke County, Vira nia I li ._ ~ 4 • Gambrel roofs cannot be used. • Single plane pitched roofs for houses shall not be used on the main house but can be on wings. • Steep gable roofs like the "Swiss Chalet" shall not be used (pitches in excess of 12/14). • Where possible, it is preferred that buildings step up and down with the natural slope rather than to force unnatural excavation or plat forming of the mountainside. • The developer/builder is encouraged to provide porches forward of the garage face for all unit types particularly within the VC areas but it is not a requirement. Building Details • Awnings shall be medium to dark earth color. White, stripped patterns, and colors that attract attention shall not be used. • White and shiny aluminum shall not be used in any architectural guideline area. • Outbuildings, storage sheds, garages, and other secondary structures ~~uY`'it match the color, texture, and material of the main house. ~~ End of Architectural Guidelines Recreational Facilities • Tennis courts and playcourts shall be oriented, landscaped and screened so that the surface and fencing is not visible from the Blue Ridge Parkway. • Night lighting of tennis courts and playgrounds shall not be allowed. k~ • Tennis court fencing shall be black vinyl-clad chain link fence, ~~Sare galvanized"is not allowed. -~ `__. ~._ _ • Swimming pools shall not be visible from the parkway®a~cf-pflo-l-e~-i~tation;~ andscape screening shall be provided as necessary to visually screen the pool, including pool equipment, pumps and utilities from the Blue Ridge Parkway. • Poles, posts, light stansions, gates andother site details shall be black, gray, grayish brown, dark green or natural darkrth_ton~olors. White, bare metal, bright colors or other visually intrusive materials~rnn~ot be used. • Utility pumphouses shall be designed to be in character with the development and should not stand out. Site Details and Landscaping • Driveways shall be surface treatment, gravel, bituminous or tinted/stamped concrete and stained concrete. White or standard plant colored concrete-carmot be used. .t~. ~~ Mason's Crest PRD, Master Development Plan 12 Roanoke County, Virginia .~. f ti, k~- ~e~~J~ '~-, ~ Roads, service roads and parking areas shall be,s~av~l, bituminous or dark gray concrete. White or standard plant colored concrete cannot be used. • Natural landforms and existing vegetation shall be utilized where possible to screen new buildings from parkway view. • Drainage shall be engineered to blend with natural landforms where possible. • "Engineered" edges in the final landform shall be avoided where possible. • Mailboxes will be dark earth colors, dark green, black or gray. Shiny aluminum, white or metal mail boxes not be used. • Fences: Split rail with two, three, or four rails, picket fences, snake fences and board rail fences can be used. If fences are wood they shall have naturally weathered, stained or earth color painted finish. If fences are metal they shall have dark earth colors, dark green, black or gray finishes. If fences are plastic they shall have earth color finishes. • Shiny or exposed galvanized chain-link fences, white or bright colored fencing cannot be used. ~4"~'~ Landscaping: • Plant materials shall be used that are native to the region or non-native commercially cultivate varieties that are adapted for the USDA growing zone of the Roanoke area. • Blend cut and fill slopes into the natural topography where possible. • Landscape Buffers: Three landscape buffers are shown in the Mason's Crest PRD Master Development plan; buffers C, D, and E. The intent of the buffers is to provide supplemental screening of specific home locations potentially most visible ~c~im the Blue r Ridge Parkway. o All buffers shall be planted immediately following the completing of site grading operations in each specific location. ~~o All buffers shall be 50' in width, lengths and specific locations for each buffer as shown on the Master Development Plan. o Each buffer shall contain a equal mixture of large canopy deciduous trees medium canopy deciduous trees and large evergreen trees and shall be planted in staggered rows in natural groupings to blend with the existing wooded areas. o Large canopy trees shall be minimum 2 '/2" caliper at planting~a maximum of 25' apart. Medium canopy trees shall be 2 '/z" caliper at plantingla maximum of 15' apart. Evergreen trees shall be a minimum of 6-8 feet at time of planting and a maximum of 15' apart. o A final landscape buffer planting plan shall be submitted with .the final engineering plans to Roanoke County prior to installation. ~' Mason's Crest PRD, Master Development Plan 13 Roanoke County, Virginia ~~! ~ -~ ~ Residential Design: • Recreational vehicles (RV's) and boats on trailers shall not be stored in any area visible from the parkway. • Pre-fabricated above-surface swimming pools shall not be allowedmpas shall be screened from the parkway. • Tents, pre-fab summer houses, and pre-fab storage sheds shall not be allowed. • No tarps shall be allowed. • Satellite dishes, TV antennas or external antennas shall be placed to avoid visibility from the Blue Ridge Parkway. • Streetlights may be maintained by the homeowner's association or AEP. Street lights shall be residential in character, provide only the minimum photometric requirements and provide shields -and cut-off optics to avoid overlighting. In ground signage lighting shall have shield and/or cut-off optics. Signage: • The main entrance signage off of Merriman Road shall not exceed 50 square feet for the actual sign area. Maximum sign height shall be 15 feet. Th_e attached exhibit or a representation of the potential main entry sign. The final signage location and design may r--- - cfiange due to engineering constraints. • Signage in different neighborhoods within the PRD can be used but cannot exceed 30 square feet for the actual sign area. Neighborhood signage, excluding signage required by VDOT or Roanoke County, shall be rustic in nature with either a stone or rough wood base. Actual signage will be determined in final design and could be applied, sand blasted or plaque mounted lettering to wood, high-density painted urethane, masonry or stone. Bright colors shall not be permitted in signage. Maximum sign height for neighborhood signs shall be 10'. Multiple signs within a neighborhood can be permitted. Neighborhood signs shall be placed to not conflict with,- minim Jcorner sight distances per VDOT standards. '~------ k.. Mason's Crest PRD, Master Development Plan 14 Roanoke County, Virginia ~~ _ ~ f C ~ M! l'Y i .) ~ ~j I ~'!}-_A ~~ ~. ' ~ ', ~ ~~ ~~ ~ t7 r d iB ~ ~ v ~i~ ~-, )' ~,, '( ~.. ~ ~~~'"r r „- .,'~ - ~ ~ i ~ t ~ ,~ ~ , f `' :~ r y r ~ -- \„~~,~ 5~ - ~ µ~, I ICI ,~`µ ~ ~r r„~ ``w~~, l ~ ~ ~~~~ ~ ~ ~ ~ ~~ ~ v. ~ ~ 7 a 0 a a i ~~1 :i5 1~{ 1 , ~~ \ \ tit ~__~~"~_ 1. J 6`t° ~ Al'ii Or..,J1 fin. t\~ \ _ u~"- .. ~~ ~fi ~Y l(~/ _l ~\ ~1 ~ -''ter (k~~~ a `~`~,,1, ({~-T~] ~ ` 1 ,~ ;~" ' ~r '~~ ~~~~t ~~ 'i ,r , ~~ ~ ~~~~? ~e'~` ~,~ y~~, ~~ , ~1 y ~~~ ~~ ,, ,~- ~~,,r..-,~, ~ _-^~` ~~ ` ~ ~ ~l ~1~ ~~• ~----~___.__ ~ ~ I ~I~~ 1~,~ ~""~ r ~~ --t~,/ ~ 1 1~t 1 ~ i~ h ~r(.'\ 1 I:, ~~~ ` ,~J. T V,~_~..,~t~ ~l s; ___ , ,~ Q ~"~ w '~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT i._. m e r Applicants name: Land Planning & Design Associates Zoning: Amend Conditions PRD Tax Map No 96.02-1-2,1-97.01-2-17-97.03-2-5,2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE .COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE 012704-2 AUTHORIZING THE QUITCLAIM AND RELEASE OF ROANOKE COUNTY'S INTEREST IN A PORTION OF THE "OLD BUSHDALE ROAD" PURSUANT TO AN AGREEMENT WITH ELGA DRAPER AND LURA DRAPER, VINTON MAGISTERIAL DISTRICT WHEREAS, Bushdale Road was placed on the Rural Addition Priority List for upgrade for future State maintenance, with road construction being provided by VDOT through Rural Addition Funds and the cost associated with engineering and right-of--way acquisition being funded by Roanoke County; and WHEREAS, the donation of all right, title and interest in Bushdale Road by Elga Draper and Lura Draper was contingent upon Roanoke County's agreement to quitclaim and release the "old Bushdale Road section" to the Drapers once the project was complete and staff had determined that this portion of Bushdale Road was no longer required for any public purpose; and WHEREAS, the Bushdale Road project is complete and this road has been accepted by VDOT as part of the State Secondary System; and WHEREAS, County staff has determined that the "old Bushdale Road section" is no longer required for any public purpose and can be quitclaimed and released pursuant to the agreement between Roanoke County and the Drapers. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 1. That pursuant to the provisions. of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 13, 2004, and the second reading was held on January 27, 2004; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are no longer needed for any public purpose; and 3. That quit-claim and release to Jeffrey A. Dorsett and Stephanie R. Dorsett of that portion of the "old Bushdale Road section," adjacent to Tax Map No. 79.003-4-36 as shown on the attached map prepared by Balzer and Associates dated November 28, 2003, and attached hereto as Exhibit A, is hereby authorized. 4. That quit-claim and release to the heirs of Elga Draper and Lura Draper of the remaining portion of the "old Bushdale Road section," adjacent to Tax Map No. 79.03-4-35.1 as shown on the attached map prepared by Balzer and Associates dated November 28, 2003, and attached hereto as Exhibit A, is hereby authorized. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: 2 AYES: NAYS Supervisors McNamara, Church, Wray, Altizer, Flora None A COPY TESTE: cc: Brenda J. olton, CMC Deputy Clerk to the Board of Supervisors File Vickie Huffman, Senior Assistant County Attorney William Driver, Director, Real Esta#e Valuation Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 3 _ ^ ~ ~ •T *~ ^ T"~"~ DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT N ACCURATE BOUNDARY SURVEY. ~.,,~ ~» IG PROP, ~F W. CYPHERS, ET ~. ' 7D BE R'].El.SID 1PER5 TAX MAP N0.______________ EX~IBIT A .. e a T A mn. -7 /17 ~O' ,. `~~ /~~ a~ . ~n .I WALK ~;~\ ~~ 59.9' O ~~. ti r r lr vnm~nu rn~r..vnwr n ~J e IS29'40'DO E 302.D0'-- oHU-~---~- ~N~- ~D o ~ a 2 ~ n z ~ "n' o ~ o ~ a x ~fi ^~ ~ ~ x x ~~ ~~ ,.mot n ~ Cv ~ ` ~ -'~PO~T O~~F~E~D ~~ \l ~j5~1~~ 0 N~ v® `~ ~~ ~~ o t~ ~ v W ~ a O O ~22 ~y w (~ oOa~ 2 ~ t~ a Q ~ ~~o ~ r C~ y0 ~O nom' y a ~i ~~' v 'ti -A V ~~ . ~ ~~ y ~~~ o , ~ ~ ° ~~ ~ ~~ rp ~ S78:3p24 E 15,j96' ~ V--' ~ ~ ~ ~o W~'~Iro / ~o IfV y cvo ~• yp 000 °~O-la o,~ o~ a ~Zr` ~cn O~vW ~ ~W O o ~ "' ~~~ ya ~aaa~ ~ ~~ O'Ct~ a~ ~~~~ i= ,~ ~ ~ v ~ ~R1 I'1 Rt ~ ~ ~ qCC OF O ~ ~ ~ W. rn --- N29'44 42 "W 151:05 (TOTAL) ° ~ .o 'sSpp, IN~~y I~ 101.64 ~ 45 S` ~ ao ~ ~~~~~ fs rQ 00 ~n ~ ~Dy -\ v~~O~ ~ OrIW WO^1 ~1 c'~ ~ o~ O I ~ o oy '`~a and ~ ~~ 38.8' ~~ ~OV~~ ~'b ~ ~ \` ~ .of n~ ~~ ~R~l~h ~~Tt .. 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A •P .p •P ? ~ A ~A Z O O O O W -~ W O E •P O -LOj -~ ~ O) Ur U7 ~ UI O •P W O7 ~ O O ( jr W W N (Ir N W V W Cn Z D W ~ N ~ b O i O Or C1r •A -P i O ar ITI r o. a a a a .A .A .A Cn .P ~n (n W (J1t W O~ V W N W O Ot ~ J ~ Oo Cn W ~ Cli CO W J •P A N ~O J ~P VI O~ O N W J O~ IV (D N O j Z O Cb J W- V .p N N W N 00 J N J lD UI r0 01 OJ ~ ~ j . /MENq o . ROAD PVE ~ ~ m m ~ P ~ r ~ z°~ I rSH~A~E f V ' ~ BLE WlDTN R~ m rn < i l/ARIA z ~ ~ C0/,~0 m • y~`n '" S m n ~ ~ o z ~ i ~. r 0~ .m^A to m ~ N O S S C ~O ~ O DO ~ ~ ~ G n ~~~ O Z~ ~\C -{~ ° l dIN~~ y ~i ` m F ®~n Exhibit B e a ACTION NO. ITEM NO. h - ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Second reading of ordinance authorizing the quitclaim and release of Roanoke County's interest in a portion of the "old Bushdale Road" pursuant to an agreement with Elga Draper and Lura Draper, Vinton Magisterial District SUBMITTED BY: Vickie L. Huffman Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge f,/f County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At the request of the residents of Bushdale Road, this private roadway was placed on the Rural Addition Priority List for upgrade for future State maintenance. Acquisition of certain rights-of-way for the relocation of portions of Bushdale Road was undertaken by the County. Road construction was provided by VDOT through Rural Addition Funds and the cost associated with engineering and right-of-way acquisition was funded by Roanoke County. In connection with this road project, the donation of all right, title and interest to a portion of Bushdale Road from Elga Draper and Lura Draper (Deed Book 1394, page 781) was accepted by the Board of Supervisors. In exchange for this, Elga and Lura Draper negotiated with County staff regarding the eventual disposition of the section of Bushdale Road which is located between the Bush property and the Draper property, cross-hatched on the attached map (Exhibit A) and hereinafter referred to as the "old Bushdale Road section." This section was not scheduled to become part of the improved Bushdale Road and the Drapers wanted this road to provide them with continued private access to their properties. Staff anticipated that this section would no longer be necessary to the County, the public, or the other property owners on Bushdale Road when the project was completed, and recommended approval of the agreement. The i~ ~~ acceptance of this donation and the execution of this agreement were approved by the Board of Supervisors on February 9, 1993. The Board approval provided that once the project was completed and staff had confirmed that the "old Bushdale Road section" was no longer required for any public purpose, the matter would be returned to the Board of Supervisors to authorize the conveyance of the real estate by two readings of an ordinance. County staff has confirmed that the "old Bushdale Road section" is no longer required for any public purpose. The heirs of Elga Draper and Lura Draper have conveyed a portion of the property that is adjacent to the "old Bushdale Road section" and have requested that this matter be finalized. This Board action authorizes the quitclaim and release of Roanoke County's interest in the "old Bushdale Road section" pursuant to the agreement with Elga Draper and Lura Draper: (i) That portion of the "old Bushdale Road" adjacent to Tax Map No. 79.03-4-36 to be conveyed to the new property owners, Jeffrey A. Dorsett and Stephanie R. Dorsett; and (ii) the remaining portion of the "old Bushdale Road section" adjacent to Tax Map No. 79.03-4-35.1 to be conveyed to the heirs of Elga Draper and Lura Draper; all as shown on a map prepared by Balzer and Associates dated November 28, 2003, and a portion of which is attached hereto as Exhibit B. A first reading of the attached ordinance authorizing this quitclaim and release is scheduled for January 13, 2004, and the second reading is scheduled for January 27, 2004. FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends approval of the attached ordinance. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE AUTHORIZING THE QUITCLAIM AND RELEASE OF ROANOKE COUNTY'S INTEREST IN A PORTION OF THE "OLD BUSHDALE ROAD" PURSUANT TO AN AGREEMENT WITH ELGA DRAPER AND LURA DRAPER, VINTON MAGISTERIAL DISTRICT WHEREAS, Bushdale Road was placed on the Rural Addition Priority List for upgrade for future State maintenance, with road construction being provided by VDOT through Rural Addition Funds and the cost associated with engineering and right-of-way acquisition being funded by Roanoke County; and WHEREAS, the donation of all right, title and interest in Bushdale Road by Elga Draper and Lura Draper was contingent upon Roanoke County's agreement to quitclaim and release the "old Bushdale Road section" to the Drapers once the project was complete and staff had determined that this portion of Bushdale Road was no longer required for any public purpose; and WHEREAS, the Bushdale Road project is complete and this road has been accepted by VDOT as part of the State Secondary System; and WHEREAS, County staff has determined that the "old Bushdale Road section" is no longer required for any public purpose and can be quitclaimed and released pursuant to the agreement between Roanoke County and the Drapers. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by 1 !~ .,.~ ordinance. A first reading of this ordinance was held on January 13, 2004, and the second reading was held on January 27, 2004; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are no longer needed for any public purpose; and 3. That quit-claim and release to Jeffrey A. Dorsett and Stephanie R. Dorsett of that portion of the "old Bushdale Road section," adjacent to Tax Map No. 79.003-4-36 as shown on the attached map prepared by Balzer and Associates dated November 28, 2003, and attached hereto as Exhibit A, is hereby authorized. 4. That quit-claim and release to the heirs of Elga Draper and Lura Draper of the remaining portion of the "old Bushdale Road section," adjacent to Tax Map No. 79.03-4-35.1 as shown on the attached map prepared by Balzer and Associates dated November 28, 2003, and attached hereto as Exhibit A, is hereby authorized. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 2 .~ _,.`n~n~+-~-n ~^~~•p DESCRIPTIONS SHOWN ON THIS PLAT .REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT N ACCURATE BOUNDARY SURVEY. ~ ..- • PREP. OF CYPHERS, ET ~. ' 70 BE R'3EA'..E'L 1PER5 TAX MAP N0. _______________ a ____ _.•___...•.r..~r,~.-+ r„nn~ nmx~rnr~m T1AT}"r'• 7 ~17I~1' ' • ~~ ~r vnrvru ~~r rn~r..i.nwr r~vn • S29'40'00'E 302.00'- a~ aNU - oKU' ^~ ~ Z v® V ~n l n ~ C y / \x ~`O ~ v fi ~ "S ~ 59.9' ~~ ~ ~p ~. ~ h cyn ~ o o~ ~ m `O ~~ w ~ ~" PPPp~PpRP~NF, ~ ~ nl~ Q ~ ~ ~N ~ ,~ ~` ~~STIN~ ~ ~ ~ y p CD " o --- ~ ~ O n~ ~ W ~~ ~' ~ S'783p24 E' 153.86' ~ ~''' ~ ~ ~ w o ~ ~~ ~~_ ~. ~ ~ yo 000 °jo~a ~,~ ~ oa v ~ ~1CA ONW ~ ~ o ~' ^~' ~Z yh'~nhn ~ ~~ ~ ~~~ ~~ MM~~ ~ ~. ~ O ° R°C~~-vlsD~p F ~ ~~~y0 ~ o l ° ~ O Z ~ ~ j ° ~ - N29'44 42 "W 151:05 (TOTAL) p s`SOp. 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A ~ iD J ? CJt i O Oo 00 J N U1 J O1 ( Tr N (O Oo j Z ~ O] ~! W ~.I. ~A ~ N W N 00 J N J ^7 U7 (D Or W z m ~ ~ ' ~MENT ° _ ROAD PE ~ ~ ~ ~ P ° ~ USHDALE f B O V7 ~ IABLE W1DTN R/~' m ~ _ /AR m~~ ~ ~ COr~O ~ g' ~ z ~~ m s 9j ~° .Tj ~ in C m N ~~ 2 ~ o ~ ~ W ~ o \C ~'P z~ ' -I ° i ~ dIN~ y x ~„ ~ ~~~~ m Exhibit B AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE 012704-3 AMENDING CHAPTER 20. SOLID WASTE OF THE ROANOKE COUNTY TO PROVIDE REVISED DEFINITIONS AND REVISED PROVISIONS FOR COLLECTION OF SOLID WASTE FROM RESIDENTIAL AND COMMERCIAL CUSTOMERS WHEREAS, the current solid waste ordinance for Roanoke County was adopted in 1994, and with the passage of time numerous changes to this ordinance are necessary to reflect changed circumstances in the collection of solid waste; and WHEREAS, certain change are needed to improve the safety, efficiency and cost effectiveness of the service; and WHEREAS, the first reading of this ordinance was held on January 13, 2004, and the second hearing was held on January 27, 2004. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 20. Solid Waste of the Roanoke County Code is hereby amended to read and provide as follows: ARTICLE I. IN GENERAL Sec. 20-1. Definitions. The following words and terms, as used in this chapter, shall have the meanings ascribed to them in this section: Automated collection: A mechanical method of garbage collection utilizing a vehicle equipped with a hydraulic arm that empties special containers provided by the County. Brush collection: Curbside collection of brush, small tree limbs, and other arboreal materials from residential customers. Bulk collection: Manual curbside collection from residential customers of appliances, furnaces, air conditioners, furniture, carpeting, rugs, bagged leaves and grass, boxes, four (4) unmounted tires and other permissible household items too large or heavy for garbage cans. Commercial collection: Roanoke County's limited curbside collection of garbage placed in approved containers, generated by licensed business establishments, including 3-5 family rental properties, 1-5 unit retail complexes, churches and church- run daycares. Construction/ demolition waste: Any structural waste material produced in the construction, remodeling, repair, or demolition of buildings, homes, industrial plants, pavements and structures including but not limited to, lumber, concrete, asphalt pavement, roofing tile, plaster board, piping and all other similar items. Contractor/Commercial waste: Waste material, including construction/demolition waste, resulting from work performed under contract for consideration. This includes, but is not limited to, trimming, yard maintenance and remodeling or other home repair. Curbside collection: The collection of solid waste that has been placed no farther than five (5) feet from a curb or edge of a qualified road. Curbside recycle collection: Curbside collection of recyclable materials derived from residential customers. Debris waste: Stumps, logs, limbs, wood, brush, leaves, soil and rock from land clearing operations. Free loader: Dumpster-style trailer which may be reserved by Roanoke County residential customers for one weekday or one weekend. Garbage: Solid and semi-solid items including discarded food wastes, wastes likely to decompose, bottles, waste paper, cans and clothing. Hazardous waste: "Hazardous substances" as defined by the Virginia Hazardous Management Waste Regulation; posing a danger to human health, harm to the environment, including but not limited to oil-based paint, insecticides, herbicides, poisons, corrosives, combustibles, caustics, acids, motor oils and gasoline. Household waste: Non-hazardous material, including garbage and trash, derived from households. 2 Industrial waste: Any solid waste generated by manufacturing or industrial process that is not a regulated hazardous waste. Manual collection: Removal of solid waste materials at the curb by personnel as distinguished from automated collection. Physically-challenged service: Refuse pickup at the house for citizens who are physician-certified as unable to transport garbage to the street. Private road: A road not in the primary or secondary system. See also "Qualified Road" below. Premium garbage collection: Optional pickup of garbage from a residential customer for a fee. Residential customers: County residents living in single-family homes including individually-owned townhouses duplexes, single lot mobile homes and condominiums, Residential collection: Garbage, bulk and brush collection from residential customer's dwellings. Recyclables: Newspaper, cardboard, office paper, aluminum, copper, steel, tin, auto batteries, motor oil. Qualified road: A road in the primary or secondary system of highways in the Commonwealth of Virginia. This term also includes private roads meeting specific County prescribed conditions, as noted in Section 20-23 below. Seasonal collection: Collection of Christmas trees and bagged leaves, during applicable times of the year. Solid waste: Solid and semi-solid materials including household garbage, yard waste, brush, bulk household waste, unmounted tires and other permissible discarded, non-hazardous materials. Yard waste: Lawn clippings, small brush and twigs, shrubbery clippings, bagged leaves. Sec. 20-2. Reserved. Secs. 20-3--20-20. Reserved. ARTICLE II. 3 COLLECTION BY COUNTY Sec. 20-21. Article not applicable to Town of Vinton. This article shall not apply to residents or commercial or industrial establishments of the Town of Vinton, Virginia, an incorporated town lying within the boundaries of the county, since the council for the town has provided for solid waste collection for the residents of the town. Sec. 20-22. Responsibility of county administrator under article. The administration of this article, including the establishment of a budget for providing effective solid waste collection service; the hiring of all employees necessary for providing such service; the billing of persons receiving such service; and all other matters related thereto shall be the responsibility of the county administrator; provided, that all matters pertaining to the establishment of an annual budget and the establishment of collection rates and charges shall be approved by the board of supervisors. Sec. 20-23. Right to, and application for, service. All county residents shall be entitled to receive solid waste collection service consistent with the provisions of this article, subject to the determination of the county administrator, or his designee, regarding the economic feasibility of providing such service to any particular location subject to the provisions of this chapter and the policies of the board of supervisors. Any person desiring such service shall make application through the office of general services. R Arrangements for payment, if required, shall be made at the time of application. Solid waste collection service shall be provided to County residents from and along a qualified road. This service may be provided from and along a private road under the following conditions: (i) there are at least three homes on the road, (ii) the county has written permission from all owners to be on the road, the owner/s assume the risk of any damage to the private road arising from the provision of such service by the county, and (iii) the Director of General Services has approved the collection. This approval shall be based on the feasibility and safety of operating refuse collection vehicles on the private road. Sec. 20-24. Specific collection categories. Roanoke County shall provide weekly curbside garbage collection of household waste at no charge to all residential customers, meeting requirements of this chapter, in 4 Roanoke County. To receive curbside collection, the following general rules must be followed: • All containers placed within five (5) feet of the curb line of a qualified road by 7:00 a.m. of the scheduled collection day. • In R-1, R-2, R-3 and AV zoning districts, containers shall be removed from the public street right-of-way no later than 7:00 a.m. of the day following the scheduled collection day. • No dead animals, hazardous material, automobile parts, ashes, liquids, debris, rocks, or construction waste, contractor/commercial waste, or any other material deemed unsafe for collection shall be placed in the containers for collection. • Sharps and needles must be sealed in proper needle disposal containers or other heavy, capped plastic containers, such as detergent bottles, milk jugs or soft drink bottles. • Pet feces must be double bagged before being placed in containers for collection. • Latex paint may be placed in containers after it has completely solidified. Specific Rules Pertaining to Automated Collection All residential customers within the automated service area will receive one automated container. Weekly collection will only be for household waste, garbage and yard waste placed within the container. The containers are assigned to the structure, not to the occupants. Those households with six (6) or more occupants will be entitled to one additional automated container. No more than two (2) containers per residential customer will be allowed. When set to the curb line, each container must have at least five (5) feet of clearance on all sides. • The replacement fee for a container shall be established by the Solid Waste Manager subject to the approval of the County Administrator. • Residents may be charged for repairs or replacement of containers, if the loss or damage is due to negligence of the customer as determined by the Solid Waste Manager. Physically-Challenged Collection Backyard household waste collection will be provided to residential customers when everyone living in the structure is disabled or handicapped and unable to transport the refuse to the curb. A Physician's certification of handicaps or disabilities is required for all individuals residing in the household. Physically-challenged residents will be required to renew this certification on an annual basis. The following additional criteria apply: • Customers receiving this service are limited to one container. • Customers will be subject to all automated guidelines except placing container at curb. 5 • All materials placed in containers for collection must be bagged. • Container weight is limited to 30 lbs. • This service is not available for bulk and brush collection. Premium Garbage Collection Optional backyard service may be available to residential customers for household waste only by application. The charge for premium backyard collection will be a minimum of fifteen dollars ($15.00) per month and will include service up to one hundred (100) feet from the curbside pickup location. For each additional one hundred (100) feet or fraction thereof, an additional ten dollars ($10.00) charge will be assessed. The premium refuse collection charges shall be paid in advance on a quarterly basis. The following additional criteria apply: • Customers receiving this service are limited to one container. • Customers will be subject to all automated guidelines except placing container at curb. • All materials placed in containers for collection must be bagged. • Container weight is limited to 30 lbs. • This service is not available for bulk and brush collection. • Anon-refundable application fee in the amount of twenty dollars ($20.00) shall be made in advance together with proper application forms from the Solid Waste Division of General Services. Commercial Collection Roanoke County shall provide free, weekly, curbside collection of garbage to licensed commercial establishments (including churches and church-run daycares), generating not more than three (3) County provided automated containers per week. This service will be provided by application only through the office of General Services. The County will not provide collection to any apartment office, or retail complexes of more than five (5) commercial establishments or to mobile home parks of any size. The County will provide licensed commercial establishments one (1) container at no cost; the commercial establishment may purchase two (2) additional containers. Commercial establishments generating over three hundred (300) gallons of refuse per week are required to secure private collection. The following conditions apply to Commercial Collection: Commercial customers within the automated service area will be subject to the rules pertaining to standard automated collection and all County solid waste rules. 6 • Bulk/brush or bagged leaf collection is not available to commercial customers Non-Resident Collection: Roanoke County may, at its option, provide weekly garbage collection to nearby, non-county residents upon application and approval. A monthly fee of twenty dollars ($20) will be required. These customers are allowed only one container and they will be required to pay a monthly rental fee of $1.00 for the use of the container. Non-Roanoke County residents are not eligible for bulk/brush collection. Condominium and Townhouse Development Collection Roanoke County shall provide once weekly pickup by an automated vehicle to residential customers residing in owner-occupied condominium and townhouse developments. The method of collection shall be consistent with the collection service received by other residential customers. General Debris waste will not be collected under any circumstances. • Mixed or contaminated loads, e.g. bulk intermingled with brush, will not be collected. • Solid waste contaminated with hazardous wastes will not be collected nor handled by County personnel. Sec. 20-25. Supplemental collection service. Brush Collection The County provides free brush collection every other week to residential customers. Brush or other yard waste collection service will not be provided to commercial or non-Roanoke County residential customers. It will be the responsibility of premium and physically-challenged customers to place any brush items at the curb for collection. Brush must be placed as close as possible to the curb line or road and five (5) feet away from any horizontal obstruction and have overhead clearance, such that the operation of the equipment is not impaired or restricted. Such placement shall be made no earlier than the Saturday preceding the scheduled collection and no later than 7:00 a.m. of the day scheduled collection date. • Brush resulting from normal property maintenance, may not exceed six (6) feet in length or six (6) inches in diameter. Debris waste and tree stumps will not be collected pursuant to this section. The cuttings and limbs must be placed in a pile not to exceed six (6) by six (6) by six (6) feet in size. • Brush cuttings and tree limbs resulting from commercial tree trimming operations (contractor/commercial waste) will not be collected. 7 • Brush resulting from land-clearing will not be collected. Yard Waste Residential customers may place small quantities of yard waste in their County- provided containers on their regularly-scheduled collection day. Excess quantities of yard waste must be placed in disposable containers, to include but not be limited to, plastic or paper bags or cardboard boxes and adjacent to the road or curb line for scheduled bulk collection. The disposable containers must be of substantial construction and shall not weigh more than fifty (50) pounds when full. The containerized clippings must be separate from any other bulk or brush items set out for collection. Seasonal Collections For a six (6) week period, usually beginning with the first Monday in November, bagged leaves will be collected on a weekly basis from all residential customers. The county will not provide vacuum service for the collection of leaves. • Leaves must be placed in sturdy, tied, plastic bags within five (5) feet of curb and may not exceed fifty (50) pounds per bag. • Christmas trees will be collected separately from other yard waste during aone- week period in January. Trees must be placed within five (5) feet of the curb with all decorations removed so they may be safely mulched. Notice will be provided as to exact collection dates for these services. General Materials resulting from land-clearing operations or commercial yard waste management operations will not be collected pursuant to this section. It will be the responsibility of the contractor or owner to properly dispose of any such materials. Bulk Collection The County provides free collection of bulk items every other week to residential customers. Bulk collection service will not be provided to any commercial customers. It will be the responsibility of premium and backyard service customers to place any bulk items adjacent to the qualified road or curb line for collection. The bulk items must be placed as close as possible to the curb line or road and five (5) feet away from any obstruction. The items must be completely clear of any overhanging wires or branches, in order to be collected. Such placement shall be made no earlier than the Saturday preceding scheduled collection and no later than 7:00 a.m. the day of collection. • Pursuant to Section 20-1, bulk collection items will be defined as household waste too large or heavy to fit into the automated containers. • Residential customers can place no more than a pickup truck size load of bulk for 8 pickup. If it is necessary for the materials to be containerized, the container must be of a disposable nature. • Bulk items include materials resulting from normal household activity, including but not limited to, items such as appliances, furniture, four (4) un-mounted tires, pallets, bicycles, swing sets (disassembled), lawn furniture, and cardboard moving boxes or other trash resulting from moving. • Any material that may be wind blown must be bagged. Any glass items, such as mirrors, windows or shower doors, must be taped and bagged. Excluded items: All prohibited waste, such as construction waste, debris waste, hazardous materials, animal carcasses, automobile parts, propane tanks and riding lawnmowers will be the responsibility of the owner or contractor to properly dispose of. Additional Disposal Services County residential customers are entitled to the use of a 14-foot "freeloader" at no charge on a "first come, first serve" basis. The freeloader must be scheduled in advance and is to be used during spring cleaning, basement or attic cleaning, or major yard work projects. Use of the freeloader is governed by the following criteria: • Residential customers may reserve the freeloaders no more than four (4) times a year. • Materials may only be hand loaded (not mechanically) onto the trailer. • Small items or any material susceptible to wind must be containerized in some manner, such as bags or boxes. • The freeloader will be delivered only to occupied residential homes. Homes currently under construction are not eligible to receive the freeloader. The freeloader will only be delivered to a safe and easily accessible location determined by Solid Waste staff. • The resident must be home to accept delivery of the freeloader to sign a release liability form. • No hazardous materials, debris waste or construction waste shall be placed in freeloader. • Permissible items include brush, bulk and yard waste pursuant to Section 20-1. • Prior to removal the loads will be inspected and the resident will be required to remove non-approved materials. 9 County residential customers are entitled to haul one pickup truck load of non- hazardous household material directly to the Tinker Creek Transfer Station per week. The truck may be no larger than one (1) ton and must have a Roanoke County decal. This service is for residential customers only. Roofing shingles are not included in this program. This service is at no cost to County residential customers. Sec.20-26. Penalties Any violation of the provisions of Article II. shall be punishable as a Class 3 misdemeanor. In addition, collection service by the County may be discontinued until the violation is abated or corrected. 2. The effective date of this ordinance shall be January 27, 2004. On motion of Supervisor Altizer to adopt the ordinance after deletion of the provision for providing dumpster service, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors 10 cc: File Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Charles N. Dorsey, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Francis W. Burkart, III, Judge Theresa A. Childress, Clerk Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Jill Loope, Assistant Director, Economic Development Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver, Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue ACTION NO. ITEM NO. f~ 'a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 27, 2004 Second reading of ordinance amending Chapter 20. Solid Waste of the Roanoke County Code to provide revised definitions and revised provisions for collection of solid waste from residential and commercial customers Anne Marie Green Director of General Services Elmer C. Hodge ~tf County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Solid Waste Ordinance was last revised in 1994. Since that time, various issues have arisen which need to be addressed, including service on private roads and in townhouse and condominium developments, the type of waste which is acceptable for automated and bulk and brush pick up, and when cans should be placed at and removed from the curb. In September, 2003, the Board toured several areas which highlighted some of these concerns, and in November, 2003, held a work session to discuss various proposed provisions. Based on the Board's directions, staff has revised the ordinance and a copy is attached. The major changes are as follows: Private roads -the current code requires that three or more houses must be located on a private road in order to receive service, and that waivers of liability be provided by all property owners. The new version adds a provision requiring that service to a road must be approved by the Director of General Services. A copy of the policy that will be used in making this determination is attached, and is based on safety for County vehicles and personnel, as well as the safety of County residents. Currently, 1 ~° , the automated trucks travel on roads which require driving in reverse long distances where there is no area for turning around. Many of the Solid Waste Division's accidents occur during backing situations, which are extremely dangerous, given the size of the truck and the visibility provided by side mirrors. The other requirements for service on private roads have not been fully maintained in the past, and staff will be following up to make sure that all necessary hold harmless agreements are on file. Charges for premium and non-resident service -the current code provides for premium (backdoor) pickup and service to non-residents for a fee. The current fee for premium service is $8.00/month for up to 100 feet or service, and an additional $5.00 charge for each addition 100 feet or fraction thereof. Non county residents currently pay $10.00/month for pickup. The new ordinance has changed those fees to $15.00/month for basic premium service, with $10/each additional 100 feet, and $20.00/month for non county residents. These fees are more in line with the cost of providing the service. Dumpster Service -the County currently provides a rebate to condominiums and townhouses which use dumpster service instead of county provided pickup. The cost of this service includes vendor overhead, profit and higher tipping fees. Additionally, the County and the School system also pay private dumpster services for pickup at various County and School facilities. The total paid for these services annually is $160,000. This contract has expired, and has been renewed on a temporary basis. The County can provide this service by purchasing an automated dumpster truck and containers for County and townhouse/condominium facilities. The Schools will also need to purchase dumpster containers and cover the tipping fees. The ordinance contains a provision authorizing the Solid Waste Division to provide dumpster service and staff will include the cost of implementing the service in the upcoming budget process. • Types of waste collected -the new ordinance contains more specific regulations concerning the types of waste which will not be collected by the County -this includes automobile parts, ashes and construction waste. There are also more specific rules concerning how to dispose of certain substances, such as needles, latex paint and pet waste. • Additional containers -currently commercial enterprises which need three or fewer 96 gallon cans receive County trash service. Under the current ordinance, the businesses receive those cans for free; the proposed ordinance provides one can for free, with the option to purchase two additional cans. County residents currently receive one can for free, and can receive an additional can for free if there are 5 or more residents in their household -otherwise, they can purchase an additional can. The new ordinance changes that threshold to six residents. • Size of brush -the current ordinance required that limbs be no larger than 3 inches in diameter. That size was based on the old equipment used for this purpose, and the new ordinance raises that to 6 inches in diameter, which will make it easier for citizens to dispose of this waste. • Amount of bulk -the old ordinance restricted a bulk pickup to six items. This has been changed to a pick up truck load, which allows residents to dispose of more waste at one time. Timing of placing items at the curb - in response to citizen requests, which seem to be isolated to the urban areas, the proposed ordinance requires that cans be removed from the curb no later than 7 am of the day following the scheduled collection in areas zoned R-1, R-2, R-3 and AV. The proposed ordinance also changes the requirement that bulk and brush be placed out no earlier than 6 p.m. the day before pickup, and allows it to be placed at the curb the Saturday before the pick up day. Citizens have indicated that it is unrealistic to require placing large items and brush piles out during the week, since most work of this type is performed on the weekends. Penalties -the new ordinance provides that a resident not complying with the regulations can be denied access to solid waste service. This provision was included previously in the recycling part of the Code, and has not been expanded to include the entire Solid Waste Ordinance. FISCAL IMPACT: As the County moves away from the manual service, more residents may opt for premium garbage service, which will increase the revenues received in this category. Additionally, by raising the rate for citizens outside the County, some currently receiving the service may choose to use alternate methods of dispose of their garbage. This ordinance also approves dumpster service as an alternative for condominiums and townhouses. Because the purchase of this equipment will allow the Solid Waste Division to also serve County and School facilities, it will pay for itself in under three years. Implementing this will require additional funding for a truck and containers, which will be addressed in the upcoming budget process by both the County and the School System. Attached is a break down of the projected cost of this program. Our figures are based on our current contract. If the Board approves the second reading of the ordinance, Staff will place the contract out for bid, to make sure that the figures are correct and that it is more cost effective to provide the service in-house. STAFF RECOMMENDATION: Staff recommends approval of the second reading of this ordinance. ~, COUNTY OF ROANOKE ROANOKE, VIRGINIA SUBJECT: Solid Waste Private Road Collection POLICY NUMBER GS002 DATE ISSUED February 1, 2004 PAGE 1 OF LAST DATE REVISED February 1, 2004 AUTHORIZATION PURPOSE To provide guidelines for determining whether solid waste pickup can be provided on individual private roads. DEFINITIONS Private Road - a road, driveway or parking lot which is not maintained by the Virginia Department of Transportation. Residential Solid Waste Collection - pick up of household trash and bulk and brush provided by Roanoke County to homes as identified in the Solid Waste Ordinance. Commercial Solid Waste Collection -pick up of non-hazardous solid waste, not including bulk and brush, provided by Roanoke County to small businesses as identified in the Solid Waste Ordinance. POLICY The primary function of the Roanoke County Solid Waste Division is to provide residential garbage and bulk/brush pick up to every County home. The Division also provides garbage service only to small businesses which meet the definition provided in the Solid Waste Ordinance. The standard of service for the County is automated pickup, using a County provided trash can and an automated truck. This requires that residents bring their cans to either a public road, or a private road which has been approved for pickup service. Bulk and brush are picked up with rear loaders and knuckleboom trucks and the same criteria apply. Backyard premium service is provided for a fee, and this service is also provided for free for those physically unable to take an automated can to the curb. `~._w w Pick up on private roads is available if the following three conditions are met: • Three or more houses are located on the road • All owners of the road sign a County provided waiver form which absolves the County from paying for damage to the road due stemming from its use by County vehicles • The road is safe for use by the automated trucks The Solid Waste ordinance allows the Director of General Services to determine the issue of safety on private roads. In making this determination, the following criteria will be used: • Adequate space for turning around. Automated trucks will not service roads which require backing in either direction. • Suitable surface for traction for the automated trucks. While paving is not required, gravel and dirt roads must be passable to receive service. There may be times when a road becomes temporarily impassable, particularly due to weather, and service will not be provided until the road is again safe for the automated trucks to use. • Suitable clearance for the automated trucks. Roads which have low utility lines and/or low hanging limbs and branches will not be serviced. • Bridges which can support the weight of the automated trucks. Any private road with a bridge not capable of carrying at least XX tons will not be serviced. • Due to the topography of Roanoke County, some private roads may have a slope which is unsafe for use by large trucks. This may depend on the surface of the road and other conditions, and safety of a particular road will be determined on a case-by-case basis. 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SOLID WASTE OF THE ROANOKE COUNTY CODE TO PROVIDE REVISED DEFINITIONS AND REVISED PROVISIONS FOR COLLECTION OF SOLID WASTE FROM RESIDENTIAL AND COMMERCIAL CUSTOMERS WHEREAS, the current solid waste ordinance for Roanoke County was adopted in 1994, and with the passage of time numerous changes to this ordinance are necessary to reflect changed circumstances in the collection of solid waste; and WHEREAS, certain change are needed to improve the safety, efficiency and cost effectiveness of the service; and WHEREAS, the first reading of this ordinance was held on January 13, 2004, and the second hearing was held on January 27, 2004. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 20. Solid Waste of the Roanoke County Code is hereby amended to read and provide as follows: ARTICLE I. IN GENERAL Sec. 20-1. Definitions. The following words and terms, as used in this chapter, shall have the meanings ascribed to them in this section: Automated collection: A mechanical method of garbage collection utilizing a vehicle equipped with a hydraulic arm that empties special containers provided by the County. y n~'^ ~~' $. tau.. Brush collection: Curbside collection of brush, small tree limbs, and other arboreal materials from residential customers. Bulk collection: Manual curbside collection from residential customers of appliances, furnaces, air conditioners, furniture, carpeting, rugs, bagged leaves and grass, boxes, four (4) unmounted tires and other permissible household items too large or heavy for garbage cans. Commercial collection: Roanoke County's limited curbside collection of garbage placed in approved containers, generated by licensed business establishments, including 3-5 family rental properties, 1-5 unit retail complexes, churches and church- run daycares. Construction/ demolition waste: Any structural waste material produced in the construction, remodeling, repair, or demolition of buildings, homes, industrial plants, pavements and structures including but not limited to, lumber, concrete, asphalt pavement, roofing tile, plaster board, piping and all other similar items. Contractor/Commercial waste: Waste material, including construction/demolition waste, resulting from work performed under contract for consideration. This includes, but is not limited to, trimming, yard maintenance and remodeling or other home repair. Curbside collection: The collection of solid waste that has been placed no farther than five (5) feet from a curb or edge of a qualified road. Curbside recycle collection: Curbside collection of recyclable materials derived from residential customers. Debris waste: Stumps, logs, limbs, wood, brush, leaves, soil and rock from land clearing operations. Dumpster service: The collection of solid waste utilizing vehicles and equipment at eligible facilities including schools, public buildings, townhouse and condominiums. Free loader: Dumpster-style trailer which may be reserved by Roanoke County residential customers for one weekday or one weekend. Garbage: Solid and semi-solid items including discarded food wastes, wastes likely to decompose, bottles, waste paper, cans and clothing. Hazardous waste: "Hazardous substances" as defined by the Virginia Hazardous Management Waste Regulation; posing a danger to human health, harm to the environment, including but not limited to oil-based paint, insecticides, herbicides, poisons, corrosives, combustibles, caustics, acids, motor oils and gasoline. 2 ' ~,~ ~ p Household waste: Non-hazardous material, including garbage and trash, derived from households. Industrial waste: Any solid waste generated by manufacturing or industrial process that is not a regulated hazardous waste. Manual collection: Removal of solid waste materials at the curb by personnel as distinguished from automated collection. Physically-challenged service: Refuse pickup at the house for citizens who are physician-certified as unable to transport garbage to the street. Private road: A road not in the primary or secondary system. See also "Qualified Road" below. Premium garbage collection: Optional pickup of garbage from a residential customer for a fee. Residential customers: County residents living in single-family homes including individually-owned townhouses duplexes, single lot mobile homes and condominiums, Residential collection: Garbage, bulk and brush collection from residential customer's dwellings. Recyclables: Newspaper, cardboard, office paper, aluminum, copper, steel, tin, auto batteries, motor oil. Qualified road: A road in the primary or secondary system of highways in the Commonwealth of Virginia. This term also includes private roads meeting specific County prescribed conditions, as noted in Section 20-23 below. Seasonal collection: Collection of Christmas trees and bagged leaves, during applicable times of the year. Solid waste: Solid and semi-solid materials including household garbage, yard waste, brush, bulk household waste, unmounted tires and other permissible discarded, non-hazardous materials. Yard waste: Lawn clippings, small brush and twigs, shrubbery clippings, bagged leaves. Sec. 20-2. Reserved. Secs. 20-3--20-20. Reserved. 3 I _.a -a ~~ ARTICLE II. COLLECTION BY COUNTY Sec. 20-21. Article not applicable to Town of Vinton. This article shall not apply to residents or commercial or industrial establishments of the Town of Vinton, Virginia, an incorporated town lying within the boundaries of the county, since the council for the town has provided for solid waste collection for the residents of the town. Sec. 20-22. Responsibility of county administrator under article. The administration of this article, including the establishment of a budget for providing effective solid waste collection service; the hiring of all employees necessary for providing such service; the billing of persons receiving such service; and all other matters related thereto shall be the responsibility of the county administrator; provided, that all matters pertaining to the establishment of an annual budget and the establishment of collection rates and charges shall be approved by the board of supervisors. Sec. 20-23. Right to, and application for, service. All county residents shall be entitled to receive solid waste collection service consistent with the provisions of this article, subject to the determination of the county administrator, or his designee, regarding the economic feasibility of providing such service to any particular location subject to the provisions of this chapter and the policies of the board of supervisors. Any person desiring such service shall make application through the office of general services. ~ Arrangements for payment, if required, shall be made at the time of application. Solid waste collection service shall be provided to County residents from and along a qualified road. This service may be provided from and along a private road under the following conditions: (i) there are at least three homes on the road, (ii) the county has written permission from all owners to be on the road, the owner/s assume the risk of any damage to the private road arising from the provision of such service by the county, and (iii) the Director of General Services has approved the collection. This approval shall be based on the feasibility and safety of operating refuse collection vehicles on the private road. Sec. 20-24. Specific collection categories. 4 1....~ • ".... Roanoke County shall provide weekly curbside garbage collection of household waste at no charge to all residential customers, meeting requirements of this chapter, in Roanoke County. To receive curbside collection, the following general rules must be followed: • All containers placed within five (5) feet of the curb line of a qualified road by 7:00 a.m. of the scheduled collection day. • In R-1, R-2, R-3 and AV zoning districts, containers shall be removed from the public street right-of-way no later than 7:00 a.m. of the day following the scheduled collection day. • No dead animals, hazardous material, automobile parts, ashes, liquids, debris, rocks, or construction waste, contractor/commercial waste, or any other material deemed unsafe for collection shall be placed in the containers for collection. • Sharps and needles must be sealed in proper needle disposal containers or other heavy, capped plastic containers, such as detergent bottles, milk jugs or soft drink bottles. • Pet feces must be double bagged before being placed in containers for collection. • Latex paint may be placed in containers after it has completely solidified. Specific Rules Pertaining to Automated Collection All residential customers within the automated service area will receive one automated container. Weekly collection will only be for household waste, garbage and yard waste placed within the container. The containers are assigned to the structure, not to the occupants. Those households with six (6) or more occupants will be entitled to one additional automated container. No more than two (2) containers per residential customer will be allowed. When set to the curb line, each container must have at least five (5) feet of clearance on all sides. • The replacement fee for a container shall be established by the Solid Waste Manager subject to the approval of the County Administrator. • Residents may be charged for repairs or replacement of containers, if the loss or damage is due to negligence of the customer as determined by the Solid Waste Manager. Physically-Challenged Collection Backyard household waste collection will be provided to residential customers when everyone living in the structure is disabled or handicapped and unable to transport the refuse to the curb. A Physician's certification of handicaps or disabilities is required for all individuals residing in the household. Physically-challenged residents will be required to renew this certification on an annual basis. The following additional criteria apply: 5 ~~ ~... • Customers receiving this service are limited to one container. • Customers will be subject to all automated guidelines except placing container at curb. • All materials placed in containers for collection must be bagged. • Container weight is limited to 30 lbs. • This service is not available for bulk and brush collection. Premium Garbage Collection Optional backyard service may be available to residential customers for household waste only by application. The charge for premium backyard collection will be a minimum of fifteen dollars ($15.00) per month and will include service up to one hundred (100) feet from the curbside pickup location. For each additional one hundred (100) feet or fraction thereof, an additional ten dollars ($10.00) charge will be assessed. The premium refuse collection charges shall be paid in advance on a quarterly basis. The following additional criteria apply: • Customers receiving this service are limited to one container. • Customers will be subject to all automated guidelines except placing container at curb. • All materials placed in containers for collection must be bagged. • Container weight is limited to 30 lbs. • This service is not available for bulk and brush collection. • Anon-refundable application fee in the amount of twenty dollars ($20.00) shall be made in advance together with proper application forms from the Solid Waste Division of General Services. Commercial Collection Roanoke County shall provide free, weekly, curbside collection of garbage to licensed commercial establishments (including churches and church-run daycares), generating not more than three (3) County provided automated containers per week. This service will be provided by application only through the office of General Services. The County will not provide collection to any apartment office, or retail complexes of more than five (5) commercial establishments or to mobile home parks of any size. The County will provide licensed commercial establishments one (1) container at no cost; the commercial establishment may purchase two (2) additional containers. Commercial establishments generating over three hundred (300) gallons of refuse per week are required to secure private collection. The following conditions apply to Commercial Collection: • Commercial customers within the automated service area will be subject to the rules pertaining to standard automated collection and all County solid waste rules. 6 ~~ ~, • Bulk/brush or bagged leaf collection is not available to commercial customers Non-Resident Collection: Roanoke County may, at its option, provide weekly garbage collection to nearby, non-county residents upon application and approval. A monthly fee of twenty dollars ($20) will be required. These customers are allowed only one container and they will be required to pay a monthly rental fee of $1.00 for the use of the container. Non-Roanoke County residents are not eligible for bulk/brush collection. Townhouse Development Collection Roanoke County shall provide once weekly pickup by either an automated vehicle or County-provided dumpster service to residential customers residing in owner- occupied condominium and townhouse developments. The method of collection shall be consistent with the collection service received by other residential customers. General Debris waste will not be collected under any circumstances. • Mixed or contaminated loads, e.g. bulk intermingled with brush, will not be collected. • Solid waste contaminated with hazardous wastes will not be collected nor handled by County personnel. Sec. 20-25. Supplemental collection service. Brush Collection The County provides free brush collection every other week to residential customers. Brush or other yard waste collection service will not be provided to commercial or non-Roanoke County residential customers. It will be the responsibility of premium and physically-challenged customers to place any brush items at the curb for collection. Brush must be placed as close as possible to the curb line or road and five (5) feet away from any horizontal obstruction and have overhead clearance, such that the operation of the equipment is not impaired or restricted. Such placement shall be made no earlier than the Saturday preceding the scheduled collection and no later than 7:00 a.m. of the day scheduled collection date. • Brush resulting from normal property maintenance, may not exceed six (6) feet in length or six (6) inches in diameter. Debris waste and tree stumps will not be collected pursuant to this section. The cuttings and limbs must be placed in a pile not to exceed six (6) by six (6) by six (6) feet in size. • Brush cuttings and tree limbs resulting from commercial tree trimming operations 7 ,. ~ (contractor/commercial waste) will not be collected. • Brush resulting from land-clearing will not be collected. Yard Waste Residential customers may place small quantities of yard waste in their County- provided containers on their regularly-scheduled collection day. Excess quantities of yard waste must be placed in disposable containers, to include but not be limited to, plastic or paper bags or cardboard boxes and adjacent to the road or curb line for scheduled bulk collection. The disposable containers must be of substantial construction and shall not weigh more than fifty (50) pounds when full. The containerized clippings must be separate from any other bulk or brush items set out for collection. Seasonal Collections For a six (6) week period, usually beginning with the first Monday in November, bagged leaves will be collected on a weekly basis from all residential customers. The county will not provide vacuum service for the collection of leaves. • Leaves must be placed in sturdy, tied, plastic bags within five (5) feet of curb and may not exceed fifty (50) pounds per bag. • Christmas trees will be collected separately from other yard waste during aone- week period in January. Trees must be placed within five (5) feet of the curb with all decorations removed so they may be safely mulched. • Notice will be provided as to exact collection dates for these services. General Materials resulting from land-clearing operations or commercial yard waste management operations will not be collected pursuant to this section. It will be the responsibility of the contractor or owner to properly dispose of any such materials. Bulk Collection The County provides free collection of bulk items every other week to residential customers. Bulk collection service will not be provided to any commercial customers. It will be the responsibility of premium and backyard service customers to place any bulk items adjacent to the qualified road or curb line for collection. The bulk items must be placed as close as possible to the curb line or road and five (5) feet away from any obstruction. The items must be completely clear of any overhanging wires or branches, in order to be collected. Such placement shall be made no earlier than the Saturday preceding scheduled collection and no later than 7:00 a.m. the day of collection. • Pursuant to Section 20-1, bulk collection items will be defined as household waste too large or heavy to fit into the automated containers. • Residential customers can place no more than a pickup truck size load of bulk for 8 t f .,.~ A~+,A,. pickup. If it is necessary for the materials to be containerized, the container must be of a disposable nature. • Bulk items include materials resulting from normal household activity, including but not limited to, items such as appliances, furniture, four (4) un-mounted tires, pallets, bicycles, swing sets (disassembled), lawn furniture, and cardboard moving boxes or other trash resulting from moving. • Any material that may be wind blown must be bagged. Any glass items, such as mirrors, windows or shower doors, must be taped and bagged. Excluded items: All prohibited waste, such as construction waste, debris waste, hazardous materials, animal carcasses, automobile parts, propane tanks and riding lawnmowers will be the responsibility of the owner or contractor to properly dispose of. Additional Disposal Services County residential customers are entitled to the use of a 14-foot "freeloader" at no charge on a "first come, first serve" basis. The freeloader must be scheduled in advance and is to be used during spring cleaning, basement or attic cleaning, or major yard work projects. Use of the freeloader is governed by the following criteria: • Residential customers may reserve the freeloaders no more than four (4) times a year. • Materials may only be hand loaded (not mechanically) onto the trailer. • Small items or any material susceptible to wind must be containerized in some manner, such as bags or boxes. • The freeloader will be delivered only to occupied residential homes. Homes currently under construction are not eligible to receive the freeloader. The freeloader will only be delivered to a safe and easily accessible location determined by Solid Waste staff. • The resident must be home to accept delivery of the freeloader to sign a release liability form. • No hazardous materials, debris waste or construction waste shall be placed in freeloader. • Permissible items include brush, bulk and yard waste pursuant to Section 20-1. • Prior to removal the loads will be inspected and the resident will be required to remove non-approved materials. 9 e County residential customers are entitled to haul one pickup truck load of non- hazardous household material directly to the Tinker Creek Transfer Station per week. The truck may be no larger than one (1) ton and must have a Roanoke County decal. This service is for residential customers only. Roofing shingles are not included in this program. This service is at no cost to County residential customers. Sec.20-26. Penalties Any violation of the provisions of Article II. shall be punishable as a Class 3 misdemeanor. In addition, collection service by the County may be discontinued until the violation is abated or corrected. 2. That dumpster service will be implemented only upon its approval in the annual budget appropriation. 3. The effective date of this ordinance shall be January 27, 2004. 10 • ~ • 1 t ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE 012704-4 TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' ACCESS EASEMENT AND TO ACCEPT IN EXCHANGE A RELOCATED NEW PORTION OF A 20' ACCESS EASEMENT ACROSS LOTS 1 AND 2, SECTION NO. 5, "THE GROVES", (TAX MAP NOS. 96.07-9-18 AND 96.07-9-19), OWNED BY BOONE, BOONE Sz LOEB, INC., TO THE GROVES SEWER LIFT STATION IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by Deed dated July 16, 2001, Palm Land Company, L.C., conveyed to the Board of Supervisors of Roanoke County, Virginia, a .400-acre pump station lot, designated on the Roanoke County Land Records as Tax Map #96.07-99-1, together with a 20' access easement across Lots 1 and 2, Section No. 5, The Groves, for ingress, egress and regress to and from said lot; and, WHEREAS, Boone, Boone & Loeb, Inc., is the current owner of Lots 1 and 2, and has determined that the location of said 20' access easement renders Lot 2 virtually unusable for residential construction; and, WHEREAS, Boone, Boone & Loeb, Inc., has proposed an acceptable alternative location for a portion of the 20' access easement (Exhibit B) and has requested that the Board of Supervisors authorize a portion of the former access easement (Exhibit A) to be quit-claimed and released; and, WHEREAS, the relocation is to be accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by 1 ordinance. A first reading of this ordinance was held on January 13, 2004; and a second reading on January 27, 2004; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That, conditioned upon the exchange as hereinafter provided, vacation, quit-claim and release of the "PORTION OF EXISTING 20' ACCESS EASEMENT HEREBY VACATED" as shown hatched on Exhibit A attached hereto, across Lots 1 and 2, Section No. 5, "The Groves", (Tax Map Nos. 96.07-9-18 and 96.07-9-19), owned by Boone, Boone & Loeb, Inc., is hereby authorized and approved; and, 4. That, in exchange, acquisition and acceptance of a "NEW 20' ACCESS EASEMENT" as shown on Exhibit B attached hereto, for purposes of ingress, egress and regress across Lots 1 and 2, Section No. 5, "The Groves", to and from the Pump Station lot (Tax Map No. 96.07-99-1) is hereby authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, recordation fees, survey costs, and relocation of the access drive, shall be the responsibility of the petitioners, Boone, Boone & Loeb, Inc., or their successors or assigns; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on the date of its adoption. 2 On motion of Supervisor Wray to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda J. olton, CMC Deputy Clerk to the Board of Supervisors I hereby certify that the foregoing is a true and correct copy of Ordinance 012704-4 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 27, 2004. Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Directory, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 3 • • __ ,,.-- 8g~ ~ pG. 40 ~ ! ~ ~„ .Dg'IV~' Ex w ~.E• EP.," 190.00 ~' 15~ i ~ ~ ~-- G a 1 ~0~~+`T W N 83.41'h1 ~. P g 121, P 50'~ R ~ i EX 20, M'g.1r ~ . 1p3.Og 34 i _ -_ ._- -- • E ~ C1 s ~ J' EX. 20' W.L.E. & S• ~ 5 ' 150 h1 41 ~ • ,--- _ N g3 i~_"o D.B. 1412, PG. 364 & P.B. PG. ) as s N o _ EX. 50' AST TENNESSEE ~ ~' ~',~. ~ ~s NATURAL t~AS CO. EASEMENT ~ ~?~`sQ ~ ~ LOT 2~ D.B. 769, PG. 55 ~ `D• EX. 20' ACCE~S ~o~~vo - ~~ ,~ EASEMENT \ D.B. 772, PG. 457 ~ P.B. 17, PG. 101 `n ~ ____ - 1 _ _ r ~ EX. 20' S.S.E. -"'- ~ • N EX. D.E. 17, PG. 89--- 6 2 s P.B. 21, PG. LOT 1 \ ~ s POR770N 0~' EXISTING °. °Gys 9s .y 5 20' ACCESS ~'ASEMENT c~ ,~ ~ '~aFy~~~~ \ 1 HEREBY VACATED 1 `LOT 3 c' G ,PQ ,o y ran ~~r t}` ~iP ~~~5 O 1 ~ z G O~.'C~ N '15' P.U.E. & PVT. \ z ~~~ A W EASEMENT IL 3 ~c,: z GPSy°,o~, ~6, (P.B. 21, PG. 40) ~'~" " A °,~ o `sue' 4 ~~ 9 \ o ~ ~~9y 1 ~~~~/ 9 95 „ .N TAX X96.07-99-1 \ EXISTING 20' ACCESS EASEMENT TO BE VACATED CORNER BEARING DISTANCE 1-2 S 24'28'09" E 8.58' 2-3 S 33'06'52" E 131.01' 3-4 S 7273'53" W 20,74' 4-5 N 33'06'52" W 127.03' 5-6 N 24'28'09" W 10.09' 6-1 N 65'31'51" E 20.00' AREA = 2,767 S.F. ~6'•g~ ~ ~ PROPERTY OF 5~~~~/ ~ PALM LAND COMPANY, L.C. \ EX. PUMP /) \ ~ STATION LOT / \, ~i CURVE DATA CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA C1 52.00' 7.19' 3.60' 7.19' S 18'19'26' E 07'55'33` NOTES: 1. THE PURPOSE OF THIS PLAT IS TO VACATE A PORTION OF AN EXISTING 20' ACCESS EASEMENT ACROSS LOTS 1 AND 2, SECTION No.5, THE GROVES, PLAT BOOK 17, PAGE 40 AND GOES NOT CONSTITUTE A BOUNDARY SURVEY. 2. AREA BOUNDED BY CORNERS 1 THRU 6 TO 1, INCLUSIVE IS HEREBY VACATED.• 3. THIS PLAT IS FROM RECORDS AND IS NOT .BASED ON AN ACTUAL FlELD. SURVEY. • yTH OF PLAT SHOWING .~¢. y PORTION OF EXISTING ~0~~~1~4.S,2~o3 r~~ 20' ACCESS EASEMENT TIMOTH ~~ TO BE VACATED ~ L ~ CROSSING LOTS 1 & 2, SECTION No. 5 "THE GROVES'; P.B. 21, PG. 40 EXHIBIT S!•TUATED ALONG MONET DRIVE ~ 11 ~ ~~ l X04 CAVE SPRING MAGISTERIAL DISTRICT ;9 ROANOKE COUNTY, VIRGINIA DATE: AUGUST 5, 2DD3 LUMSDEN ASSOCIATES, P.C. scALE: ENGINEERS-SURVEYORS-PLANNERS 1" = 40' ROANOKE, VIRGINIA COMM. NO.: 1996-408 4664 BRP.MBLETON AVENUE PHONE: (540)774-4411 CADD FILE: P.O. BOX 20668 FAX: (540) 772-9445 . ~- ~~,~v~ ~X, W L•E' ~ ~- g0.00 EX. 15 ' ~- ~ PG 40~ Mp~ET w N 8341'41 ~ I ~ ~p.9.121, 50~ R ~ ~ M 8' , i EX. 20 103.05 Z .34 ~ _ -- -- ~ -- ~- & S.S.E. ,41~ 41" C ~s ~ _ EX. 20' W.L.E. i~~ ~ (D.B. 1412, PG. 364 & P.B. 15, PG. 150) _L. - -"'"~ z ~~..-- _ f s ~N o EX. 50' ~€AST TENNESSEE ~ ~~: 1 i NATURAL GA5 CO. EASEMENT ~ `' `r° ~ ~'' LOT 2 \ D.B. 769, PG. 55 " EX. 20' ACCE~S ~ o '~' ~ 1~ EASEMENT `D' \ ~` D.B. 772, PG. 457 ~ P.B. 17, PG. 101 `~ ~ --- ~ ~ ~ __-- '' ~ EX. 20' S.S.E. A ~-"" '~ ~~ N P.B. 17, PG. 89- ~' + _ EX. D.E. + + - ~.c ~ s P.B. 21, PG. 40 + ~ ~~o~ ~ LOT 1 \ g +~ ~~ ~ ~ N ~` ~. 1 ~ + + `~ 1 •, y ++ ++ NEW 20' ACCESS ,N ~, N ~ LOT 3 ~s + + EASEMENT '' g3 ~~ sue. + + .fir -~ ~?, ~ . o ~~ ~ ~y 15' P.U.E. & PVT. + +++ \ ~ + +\ \ ~ ~; °7 0 ~ ~ ~ ,o WALKING TRAIL + + + v ~G •p EASEMENT + ~ \ -~U z ~p~9°'OF ~~, (P.B. 21, PG. 40) + ++ ~ D J` 9 o a ~A,~9y , +++ .1'y~~i 9 \ Aug ~~„ \ \ TA ROPERTY OF 1 \ 51~'~5/ ~ PALM LAND COMPANY, L.C. \ \ ~ ~ STATION LOT /\ i CENTERLINE NEW 20' ACCESS EASEMENT CORNER BEARING DISTANCE 1-A S 65'31'51" W 10.00' TIE A-B S 07'31'33" E 34.96' CH. B-C S 09'55'27" E 15.08' CH. C-D 5 29'15'59" E 87.26' AREA = 2,738 S.F. • DATES SCALE: e COMM. NO.~ ` CURVE DATA CORNER RADIUS LENGTH TANGENT CHORD- BEARING DELTA A-B 98' 59 35.48' 18.27' 34.96' S 07'31'33" E 33'53'12" B-C . 22.77' 15.37' 7.99' 15.08' S 09'55'27" E 38'41'01" C1 52.00' 7.19' 3.60' 7.19' S 18'19'26" E 07'55'33" NOTES: 1. THE PURPOSE OF THIS PLAT IS TO CREATE A NEW 20' ACCESS EASEMENT TO THE PUMP STATION LOT AND DOES NOT CONSTITUTE A BOUNDARY SURVEY. Z. NOT All PHYSICAL IMPROVEMENTS TO THE PROPERTY ARE SHOWN HEREON. PLAT SHOWING NEW 20' ACCESS EASEMENT BEING GRANTED BY PALM LAND COMPANY, LC. CROSSING LOTS 1 & 2, SECTION No: 5 EXHIBIT "THE GROVES ; P.B. 21, PG. 40 SITUATED ALONG MONET DRIVE ~ ~~ ~ ~~ CAVE SPRING MAGISTERIAL DISTRICT °a. ROANOICli COUNTY, VIRGINIA AUGUST 5, 20D3 LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS 1" = 40' ROANOKE, VIRGINIA 1996-408 .4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 i~~ ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Second Reading of ordinance to vacate, quit-claim and release a portion of a 20' access easement and to accept in exchange a relocated new portion of a 20' access easement across Lots 1 and 2, Section No. 5, "The Groves", owned by Boone, Boone & Loeb, Inc., to The Groves sewer lift station, Cave Spring Magisterial District SUBMITTED BY: APPROVED BY: Gary Robertson Utility Director Elmer C. Hodge fH County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Boone, Boone & Loeb, Inc., is the current owner of lots 1 and 2, Section No. 5 "The Groves". The existing 20' access easement was originally acquired by dedication, recorded in Plat Book 17, Page 101. This 20' access easement contains the access drive to the Groves Sewer Lift Station. Boone, Boone & Loeb, Inc. has indicated that the existing 20' access easement, along with the other existing easements on Lot 2, render the lot virtually unusable for residential construction. Boone, Boone & Loeb, Inc. desires to vacate a portion of the existing 20' access easement. This portion of the 20' access easement to be vacated is shown on the attached plat (Exhibit "A"). Boone, Boone & Loeb, Inc. is prepared to relocate the existing access drive to the Groves Sewer Lift Station, replacing it with a new access drive and a new 20' access easement as shown on the attached plat (Exhibit "B"). The Utility Department has reviewed these plats and approves of the access drive and 20' access easement relocations. e~ The first reading of the attached ordinance was held on January 13, 2004 and the second reading is scheduled for January 27, 2004. FISCAL IMPACT: Boone, Boone & Loeb, Inc. will incur all costs associated with the vacation of a portion of this 20' access easements, the relocation of the existing access drive, and the dedication of the new 20' access easement. ALTERNATIVES: Vacate the portion of the 20' Access Easement as shown on the attached plat (Exhibit "A")and authorize acceptance of the relocated 20' Access Easement as shown on the attached plat (Exhibit "B"). 2. Deny the vacation of the portion of the 20' Access Easement as shown on the attached plat (Exhibit "A"). STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' ACCESS EASEMENT AND TO ACCEPT IN EXCHANGE A RELOCATED NEW PORTION OF A 20' ACCESS EASEMENT ACROSS LOTS 1 AND 2, SECTION NO. 5, "THE GROVES", (TAX MAP NOS. 96.07-9-18 AND 96.07-9-19), OWNED BY BOONE, BOONE & LOEB, INC., TO THE GROVES SEWER LIFT STATION IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by Deed dated July 16, 2001, Palm Land Company, L.C., conveyed to the Board of Supervisors of Roanoke County, Virginia, a .400-acre pump station lot, designated on the Roanoke County Land Records as Tax Map #96.07-99-1, together with a 20' access easement across Lots 1 and 2, Section No. 5, The Groves, for ingress, egress and regress to and from said lot; and, WHEREAS, Boone, Boone & Loeb, Inc., is the current owner of Lots 1 and 2, and has determined that the location of said 20' access easement renders Lot 2 virtually unusable for residential construction; and, WHEREAS, Boone, Boone & Loeb, Inc., has proposed an acceptable alternative location for a portion of the 20' access easement (Exhibit B) and has requested that the Board of Supervisors authorize a portion of the former access easement (Exhibit A) to be quit-claimed and released; and, WHEREAS, the relocation is to be accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 13, 2004; and a second reading on January 27, 2004; and 1 ~~ ~ . 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That, conditioned upon the exchange as hereinafter provided, vacation, quit-claim and release of the "PORTION OF EXISTING 20' ACCESS EASEMENT HEREBY VACATED" as shown hatched on Exhibit A attached hereto, across Lots 1 and 2, Section No. 5, "The Groves", (Tax Map Nos. 96.07-9-18 and 96.07-9-19), owned by Boone, Boone & Loeb, Inc., is hereby authorized and approved; and, 4. That, in exchange, acquisition and acceptance of a "NEW 20' ACCESS EASEMENT" as shown on Exhibit B attached hereto, for purposes of ingress, egress and regress across Lots 1 and 2, Section No. 5, "The Groves", to and from the Pump Station lot (Tax Map No. 96.07-99-1) is hereby authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, recordation fees, survey costs, and relocation of the access drive, shall be the responsibility of the petitioners, Boone, Boone & Loeb, Inc., or their successors or assigns; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on the date of its adoption. 2 i ~ • ' pG. 89, 21, P p ~ ~ t ~ " i ~~-- IV~ W.l•E• ~ 90• 15 P• E PG' 40~ $3:41'41" E E . O~ET Dg' ~ ' 21 ' M , `p.6.1 N 20 M'6 L , I ' .' 103 p5 2.34 i EX. - _ - - ~,~ _ ~ J ~ a3 N " ~ G1 4 ' 41 ~ ~_ ~ ~}.°~ ~ EX. 20' W.L.E. & S.15 ' P G. 150) (D.B. 1412, PG. 364 8c P.B. o ~~ _ \ ~ s ~'' ° ~'~ ' ~ EX. 50' AST TENNESSEE ~ ~ ,`O` ~ s `r ~ EX. 20' ACCE~S ~`~`~~°~-! ~ ~ AS CO. EASEMENT LOT 2 NATURAL \ D.B. 769, PG. 55 ~ ~ EASEMENT ~~\ ` ~ D.B. 772, PG. 457 v P.B. 17, PG. 101 1 _ _ _ _ r ~ EX. 20' S.S.E. -"'-' ~ . cn P.B. 17, PG. 69-- -"'- ~ EX. D.E. 2 ~ P.B. 21, PG. ~ LOT 1 \ ~ oG ,F~. 6 1 PORTION 0~ EXISTING °. y F \ y~o~s~~~~ \ o9 F 20' ACCESS EASEMENT ~ - HEREBY VACATED 1 LOT 3 1 y~~o ti ' G `P ` r iP~ .p D c y SO G~~~~ 9~~~~ > S ~ ~ 'P o -OZ . ~ ~, S ~ 2~0 q n ~ ~ ' G N , W ,/ \ \ \ N S P' ~ A 15 P.U.E. & PVT. 2 WALKING TRAIL r ~ \ 3 ~„ g ~ z o A ~G~ s ~o~ EASEMENT ~, y ~, ~6, (P.B. 21, PG. 40) \ ~~ ~ o~P ,v ~ ~ ~~ $ ~ `"A o~'~ si' 4 ~t1 e~ \ J q \ \ ~g0,1., W \ TAX #96.07-99-1 \ EXISTING 20' ACCESS EASEMENT TO BE VACATED CORNER BEARING DISTANCE 1-2 5 24'28'09" E 8.58' 2-3 S 33'06'52" E 131.01' 3-4 S 72'13'53" W 20.74' 4-5 N 33'06'52" W 127.03' 5-6 N 24'28'09" W 10.09' 6-1 N 65'31'51" E 20.00' AREA = 2,767 S. F. •~'~ ~\ PROPERTY OF S 1`~ ~ PALM LAND COMPANY, L.C. \ \ \ ~ STATION M OT /\ ~ ~. ~~/ ~ CURVE DATA CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA C1 52.00' 7.19' 3.60' 7.19' S 18'19'26" E 07'55'33" NOTES: 1. THE PURPOSE OF THIS PLAT IS TO VACATE A PORTION OF AN EXISTING 20' ACCESS EASEMENT ACROSS LOTS 1 AND 2, SECTION No.5, THE GROVES, PLAT BOOK 17, PAGE 40 AND DOES NOT CONSTITUTE A BOUNDARY SURVEY. 2. AREA BOUNDED BY CORNERS 1 THRU 6 TO 1, INCLUSIVE IS HEREBY VACATED. 3. THIS PLAT IS FROM RECORDS AND IS NOT BASED ON AN ACTUAL FlEID. SURVEY. yTH OF PLAT SNOWING ~~ p PORTION OF EXISTING ' o~~A ~~ • Sr Z°° 3 f~~ 20' ACCESS EASEMENT TIMOTH ~~ TO 8E VACATED CROSSING LOTS 1 & 2, SECTION No. 5 "TNE GROVES", P.B. 21, PG. 40 EXHIBIT SI•TUA TED ALONG M.ONET DRIVE ~ ~ ~ ^ ~' t ~o~. CAVE SPRING' MAG/S7FRIAL DISTRICT a ~-~a ROANOKE COUNTY, VIRGINIA DATE: AUGUST 5, zoos LUMSDEN ASSOCI ATES, P.C. scALE: ENGINEERS-SURVEYORS-PLANNERS 1".40' ROANOKE, VIRGINIA COMM. NO.: 1996-408 4664 BRAMBLETON AVENUE PHONE: (540)774-4411 CADD FILE: P.O. BOX 20669 FAX: (540) 772-9445 F:\1998\96408\SUR\98408EP.DWG ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM 40 ~E W L.E• ~p.8. 190,00 B9, 15 P U ' ~ i i MpZ\IET ~~LI N 83'h1~ 41" E' Ei ~.i'-~' p~G• 40, 5p'~ Raw i ~~. EX 2~ M~g.L. ~ 103'p5 ZF~.3~ ~~~ ~ _- "-- " '~" C1 EX. 20' W.L.E. & S.S.E. .41'41 i~ ~~ (D.B. 1412: PG. 3641& P.6~15, PG. 150) a i• i• ~~ ~ - ~ ~ ~ '• EX. 50' AST TENNESSEE l ~~ s° `r °'- LOT 2 ~ NATURAL AS CO. EASEMENT ;' EX. 20' ACCE~S \~p9*~O~ ~i D.B. 769, PG. 55 ~ EASEMENT \ D.B. 772, PG. 457 ~ P.B. 17, PG. 101 `~ ~ _ _ _. Ex. 20' ss.E. g 1 - - N P.B. 17, PG. 89- + EX. D.E. + + - a'.c rn P.B. 21, PG. 40 ~ LOT 1 \ ~ ++1 ~. -a ~ N ~ + to ~ ~ n 9 C~ \ G " y ti ~ + + \++ + ~ + NEW 20' ACCESS ~ N i ~ , , ' LOT 3 s + + EASEMENT ' R y -o _ o t +\ \ n N -° z ~ °' o ~ Gy r ~ 15' P.U.E. & PVT. WALKING TRAIL + +++ + + + ~, v_ ~ Z ~G ~O?~ ~`~y°AF ~6, ' EASEMENT (P.B. 21, PG. 40) + + + ++ D \ \ ' \ c: m o o~ ~s~'~ ~ ` ++ + 918 5 \ `i, 9 \ X95 „ ~ \ TAX #96.07-99-1 \ ,1~5j~ PROPERTY OF \ 512 \ \ PALM LAEX POMPANY, L.C. \ ~ STATION LOT /\ CURVE DATA CORNER RADIUS LENGTH TANGENT CHORD BEARING DELTA A-B 59.98' 35.48' 18.27' 34.96' S 07'31'33" E 33'53'12" B-C 22.77' 15.37' 7.99' 15.08' S 09'55'27" E 38'41'01" Ct 52.00' 7.19' 3.60' 7.19' S 18"19'26" E 07'55'33" CENTERLINE NEW 20' ACCESS EASEMENT CORNER BEARING DISTANCE 1-A S 65'31'51" W 10.00' TIE A-B S 07'31'33" E 34.96' CH. B-C S 09'55'27" E 15.08' CH. C-D S 29'15'59" E 87.26' AREA = 2,738 S. F. DATE: SCALE: 6 COMM. NO.: CADD FILE: NOTES: 1. THE PURPOSE OF THIS PLAT IS TO CREATE A NEW 20' ACCESS EASEMENT TO THE PUMP STATION LOT AND DOES NOT CONSTITUTE A BOUNDARY SURVEY. 2. NOT All PHYSICAL IMPROVEMENTS TO THE PROPERTY ARE SHOWN HEREON. PLAT SNOWING NEW 20' ACCESS EASEMENT BEING GRANTED BY PALM LAND COMPANY, L.C. CROSSING LOTS 1 & 2, SECTION No. 5 "THE GROVES ; P.B. 21, PG. 40 EXHIBIT SITUATED ALONG MONET DRIVE ~ ~~ ~ ~~ CAVE SPRING MAGISTERIAL DISTRICT $ ROANOKC COUNTY, VIRGINIA AUGUST 5, 2oD3 LUMSDEN ASSOCI RTES, P.C. ENGINEERS-SURVEYORS-PLANNERS 1" =40' ROANOKE, VIRGINIA 1996-408 .4664 BRAMBLETON AVENUE PHONE: (540) 774-4411 P.O. BOX 20669 FAX: (540) 772-9445 F:\1996\98408\SUR\98408EP.DWG ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM c ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE 012704-5 AMENDING THE ROANOKE COUNTY CODE BY THE AMENDMENT OF SECTION 2-7. REIMBURSEMENT OF EXPENSES INCURRED FOR EMERGENCY RESPONSE WHEREAS, the Board of Supervisors of Roanoke County adopted Ordinance No. 031202-6 amending the Roanoke County Code by the adoption of a new Section 2.7 "Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired" providing the County with an opportunity to recover its reasonable expenses in providing an appropriate emergency response to such accidents or incidents. This ordinance was authorized by Section 15.2-1716 of the Code of Virginia; and WHEREAS, the 2003 session of the Virginia General expanded Section 15.2-1716 of the Code of Virginia to also include reckless driving, driving without a license, and leaving the scene of an accident; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, herebyfinds that the amendment of Section 2.7 to include several of these violations of State Code is in the public interest; and WHEREAS, the first reading of this ordinance was held on October 14, 2003; and the second reading was postponed from October 28, 2003, to December 16, 2003, and then continued to January 27, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused b Diving While Impaired be amended to read and provide as follows: 1 i ~ Chapter 2. Administration Article I. In General **** Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired, Driving Without a License, and Leaving the Scene of an Accident. (a) Any person who is convicted of violation of Section 12-8 of this Code, or of Sections 18.2-51.4, 18.2-266, or Section 29.1-738 of the Code of Virginia, when his operation of a motor vehicle, engine, train or water craft is the proximate cause of any accident or incident resulting in an appropriate emergency response; or of Section 46.2-300 relating to driving with out a license or driving with a suspended or revoked license; or of Section 46.2-894 relating to improperly leaving the scene of an accident, shall be liable in a separate civil action to the county, for the reasonable expense thereof, in an amount not to exceed one thousand dollars ($1,000.00) in the aggregate for a particular accident or incident. In determining the "reasonable expense," the County may bill a flat fee of one hundred dollars ($100.00) or to the maximum flat fee authorized by Section 15.2-1716 of the 1950 Code of Virginia, as amended, or aminute-by-minute accounting of the actual costs incurred. (b) As used in this section, "appropriate emergency response" includes all costs of providing law-enforcement, firefighting, rescue, and emergency medical services. (c) The provisions of this section shall not preempt or limit any remedy available to the commonwealth, the County, or any fire/rescue squad to recover the reasonable expenses of an emergency response to an accident or incident not involving a violation of any of the 2 s above mentioned State Code sections as set forth herein. 2. Any expenses recovered shall be deposited into the General Fund and appropriated annually to the Police Department and the Fire & Rescue Department operating budgets based upon an estimate of the proportional expenses incurred in responding to such accidents or incidents. 3. That this ordinance shall be in full force and effect from and after its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda J. H ton, CMC Deputy Clerk to the Board of Supervisors 3 cc: File Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Charles N. Dorsey, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Francis W. Burkart, III, Judge Theresa A. Childress, Clerk Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri KrantzlBetty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Jill Loope, Assistant Director, Economic De~,elopment Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver, Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 4 ~ • t ~ ACTION NO.: ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Second reading of ordinance amending the Roanoke County Code by the amendment of Section 2-7. "Reimbursement of expenses incurred for emergency response" SUBMITTED: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In March of 2002, the Board of Supervisors of Roanoke County adopted Ordinance 031202-6 amending the Roanoke County Code by the adoption of a new Section 2-7. "Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired." This ordinance is authorized by Section 15.2-1716 of the Code of Virginia. To be liable for emergency expenses in responding to any accident or incident, the person must first be convicted of one of the specified offenses. The 2003 Session of the Virginia General Assembly expanded Section 15.2-1716 of the Code of Virginia to authorize any locality in the Commonwealth to adopt a local ordinance to recover in a separate civil action the reasonable expenses incurred in providing appropriate emergency response to include the following: 1. Reckless driving when such reckless driving is the cause of the accident or incident. 2. Driving without a license or driving with a suspended or revoked license. 3. Improperly leaving the scene of an accident. This provision of the State Code limits the reasonable expense to an amount not to exceed $1,000 in the aggregate for a particular accident or incident. The County may bill a flat fee of $100 or aminute-by-minute accounting of the actual costs incurred. To minimize administrative expense the County has billed the flat fee of $100. The attached draft ordinance implements the provisions of this enabling legislation. The first reading of this ordinance was held on October 14, 2003; and the second reading was scheduled for October 28, 2003, postponed to December 16, 2003, and postponed again to January 27, 2004. This ordinance was revised by the Board during the work session held on January 13, 2004 by deleting reckless driving as one of the offenses that would trigger application of this ordinance and authorizing the billing of a flat fee to the maximum amount authorized by the General Assembly. FISCAL IMPACT: Since this ordinance was adopted the County has attempted to collect the $100 fee from 30 persons convicted of a DUI. We have recovered $1,860 (62%) in DUI fees and $176 (32%) of the $544 spent in court fees. These figures do not include collection costs, such as staff time for collecting the data on actual costs incurred and for court appearances. The County filed 16 civil actions in General District Court to collect the emergency response expenses, using the $100 flat fee amount. The number of additional cases and the amount of additional expenses recovered as a result of this amendment is unknown as this time. RECOMMENDATIONS: Staff makes no recommendation regarding the adoption of this ordinance. 2 1~ ~,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY THE AMENDMENT OF SECTION 2-7. REIMBURSEMENT OF EXPENSES INCURRED FOR EMERGENCY RESPONSE WHEREAS, the Board of Supervisors of Roanoke County adopted Ordinance No. 031202-6 amending the Roanoke County Code by the adoption of a new Section 2.7 "Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired" providing the County with an opportunity to recover its reasonable expenses in providing an appropriate emergency response to such accidents or incidents. This ordinance was authorized by Section 15.2-1716 of the Code of Virginia; and WHEREAS, the 2003 session of the Virginia General expanded Section 15.2-1716 of the Code of Virginia to also include reckless driving, driving without a license, and leaving the scene of an accident; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby finds that the amendment of Section 2.7 to include several of these violations of State Code is in the public interest; and WHEREAS, the first reading of this ordinance was held on October 14, 2003; and the second reading was postponed from October 28, 2003, to December 16, 2003, and then continued to January 27, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired be amended to read ~,i ,~~. and provide as follows: Chapter 2. Administration Article I. In General **** Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired, Driving Without a License, and Leaving the Scene of an Accident. (a) Any person who is convicted of violation of Section 12-8 of this Code, or of Sections 18.2-51.4, 18.2-266, or Section 29.1-738 of the Code of Virginia, when his operation of a motor vehicle, engine, train or water craft is the proximate cause of any accident or incident resulting in an appropriate emergency response; or of Section 46.2-300 relating to driving with out a license or driving with a suspended or revoked license; or of Section 46.2-894 relating to improperly leaving the scene of an accident, shall be liable in a separate civil action to the county, for the reasonable expense thereof, in an amount not to exceed one thousand dollars ($1,000.00) in the aggregate for a particular accident or incident. In determining the "reasonable expense," the County may bill a flat fee of one hundred dollars ($100.00) or to the maximum flat fee authorized by Section 15.2-1716 of the 1950 Code of Virginia, as amended, or aminute-by-minute accounting of the actual costs incurred. (b) As used in this section, "appropriate emergency response" includes all costs of providing law-enforcement, firefighting, rescue, and emergency medical services. (c) The provisions of this section shall not preempt or limit any remedy available to 2 the commonwealth, the County, or any fire/rescue squad to recover the reasonable expenses of an emergency response to an accident or incident not involving a violation of any of the above mentioned State Code sections as set forth herein. 2. Any expenses recovered shall be deposited into the General Fund and appropriated annually to the Police Department and the Fire & Rescue Department operating budgets based upon an estimate of the proportional expenses incurred in responding to such accidents or incidents. 3. That this ordinance shall be in full force and effect from and after its adoption. 3 ACTION NO. ITEM NO. ~ l ° ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: .Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge ~y County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) Rodney W. McNeil, Cave Spring Magisterial District, has accepted an appointment to the Roanoke County Planning Commission. His five-year term will expire on June 30, 2004. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Thomas A. Darnall will expire on January 22, 2004. 3. GRIEVANCE PANEL The three-year term of Beth Anderson will expire on February 23, 2004. 1 ~.\ l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION 012704-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 27, 2004, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 1-8, inclusive, as follows: 1. Approval of minutes -January 13, 2004 2. Confirmation of Committee appointment to the Roanoke Valley-Allegehany Regional Commission 3. Request to accept grant in the amount of $1,500 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints in conjunction with the National Park Service 4. Request to accept grant in the amount of $3,000 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints, Aggressive Driving Enforcement, Injury Accident Reduction and Safety Belt and Child Seat Enforcement 5. Request to accept grant in the amount of $39,725 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit 6. Resolution in support of Chesterfield County's submission to the 2004 Virginia General Assembly requesting the adoption of legislation allowing any Chartered County to assess Transportation Impact Fees on new development 7. Request from the schools to appropriate tuition for the Preschool Program funding in the amount of $79,650 for Fiscal Year 2003-2004 1 8. Request from schools to accept and appropriate Title III, Part A grant funds in the amount of $21,738.98 for educational programs for students with limited English proficiency 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: T~.~ Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File James Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance Paul Mahoney, County Attorney Janet Scheid, Chief Planner Sharon Sheppard, Preschool Program & Special Education Region Coordinator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance Joni Poff, Associate Director of English/Instruction/Title I 2 f 4 ~ ~~.- ~V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE. ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY-, JANUARY 27, 2004 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 27, 2004, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 1-8, inclusive, as follows: 1. Approval of minutes -January 13, 2004 2. Confirmation of Committee appointment to the Roanoke Valley-Allegehany Regional Commission 3. Request to accept grant in the amount of $1,500 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints in conjunction with the National Park Service 4. Request to accept grant in the amount of $3,000 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints, Aggressive Driving Enforcement, Injury Accident Reduction and Safety Belt and Child Seat Enforcement 5. Request to accept grant in the amount of $39,725 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit 6. Resolution in support of Chesterfield County's submission to the 2004 Virginia General Assembly requesting the adoption of legislation allowing any Chartered County to assess Transportation Impact Fees on new development 7. Request from the schools to appropriate tuition for the Preschool Program funding in the amount of $79,650 for Fiscal Year 2003-2004 1 ~ ~ '4~ ~ ~ 8. Request from schools to accept and appropriate Title III, Part A grant funds in the amount of $21,738.98 for educational programs for students with limited English proficiency That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. f' ACTION N0. A-012704-6.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Confirmation of committee appointment to the Roanoke Valley- Alleghany Regional Commission SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION At the January 13, 2004 meeting, Supervisor Church nominated Kevin Hutchins, Treasurer, to fill the unexpired three-year term of Alfred C. Anderson, former Treasurer of Roanoke County. This term will expire on June 30, 2004. STAFF RECOMMENDATION: It is recommended that the above appointment to the Roanoke Valley-Alleghany Regional Commission be confirmed. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File Roanoke Valley-Alleghany Regional Commission ACTION NO. ITEM NO. ~e«` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 27, 2004 Confirmation of committee appointment to the Roanoke Valley- Alleghany Regional Commission Diane S. Childers Clerk to the Board Elmer C. Hodge ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION At the January 13, 2004 meeting, Supervisor Church nominated Kevin Hutchins, Treasurer, to fill the unexpired three-year term of Alfred C. Anderson, former Treasurer of Roanoke County. This term will expire on June 30, 2004. STAFF RECOMMENDATION: It is recommended that the above appointment to the Roanoke Valley-Allegheny Regional Commission be confirmed. ACTION N0. A-012704-6.b ITEM N0. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request to accept grant in the amount of $1,500 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints in Roanoke County in conjunction with the National Park Service SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Eimer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous DUI checkpoints per year. DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The Virginia Department of Motor Vehicles has provided grant funding for officers working DUI checkpoints at their overtime rate. This grant will allow uniform police officers to work DUI checkpoints in conjunction with the National Park Service on the Blue Ridge Parkway in Roanoke County. FISCAL IMPACT: The Department of Motor Vehicles has provided $1,500 in grant funding with no matching funds required. The grant period is for December 19, 2003. ALTERNATIVES: At this time no alternative funding is available. The funding is provided to the Department with no requirement of matching funds. If accepted these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $1,500. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File James Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. ~~°" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request to accept grant in the amount of $1,500 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints in Roanoke County in conjunction with the National Park Service SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge fit/ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous DUI checkpoints per year. DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The Virginia Department of Motor Vehicles has provided grant funding for officers working DUI checkpoints at their overtime rate. This grant will allow uniform police officers to work DUI checkpoints in conjunction with the National Park Service on the Blue Ridge Parkway in Roanoke County. FISCAL IMPACT: The Department of Motor Vehicles has provided $1,500 in grant funding with no matching funds required. The grant period is for December 19, 2003. ALTERNATIVES: At this time no alternative funding is available. The funding is provided to the Department with no requirement of matching funds. If accepted these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $1,500. r ACTION N0. A-12704-6.c ITEM N0. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request to accept grant in the amount of $3,000 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints, Aggressive Driving Enforcement, Injury Accident Reduction and Safety Belt and Child Seat Enforcement SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous DUI checkpoints per year. DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The Virginia Department of Motor Vehicles has provided grant funding for officers working DUI checkpoints at their overtime rate. The grant funding will also cover Aggressive Driving Enforcement, Injury Accident Reduction and Safety and Child Seat Enforcement. FISCAL IMPACT: The Department of Motor Vehicles has provided $3,000 in grant funding with no matching funds required. The grant period runs between December 19, 2003 and January 4, 2004. ALTERNATIVES: At this time no alternative funding is available. The funding is provided to the Department with no requirement of matching funds. If accepted these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. a STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $ 3,000. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File James Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance 2 ~ `l ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request to accept grant in the amount of $3,000 from the Department of Motor Vehicles for uniform police officers to work DUI checkpoints, Aggressive Driving Enforcement, Injury Accident Reduction and Safety Belt and Child Seat Enforcement SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge ff/ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department conducts numerous DUI checkpoints per year. DUI checkpoints provide an effective tool used to strictly enforce DUI violations. The Virginia Department of Motor Vehicles has provided grant funding for officers working DUI checkpoints at their overtime rate. The grant funding will also cover Aggressive Driving Enforcement, Injury Accident Reduction and Safety and Child Seat Enforcement. FISCAL IMPACT: The Department of Motor Vehicles has provided $3,000 in grant funding with no matching funds required. The grant period runs between December 19, 2003 and January 4, 2004. ALTERNATIVES: At this time no alternative funding is available. The funding is provided to the Department with no requirement of matching funds. If accepted these funds should be appropriated to the Roanoke County Police Department's uniform personnel overtime and FICA accounts. ., STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Motor Vehicles grant for $ 3,000. ~ 1 ACTION N0. A-012704-6.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request to accept grant in the amount of $39,725 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit SUBMITTED BY: APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Violent Crimes Against Women Unit consists of a full time detective who is dedicated to investigating crimes of violence perpetrated against women. The Violent Crimes Against Women Unit has been inexistence since 1997 and has been supported by this grant since its inception. In 2003, the detective assigned handled approximately 1100 cases of violence against women. The major areas of investigation are domestic assault, sexual assaults, stalking, threats, and rape. FISCAL IMPACT: The Department of Criminal Justice Services is providing $39,725.00 of grant funding. The grant requires a match of $13,242.00 from Roanoke County. ALTERNATIVES: Without the grant funds, the funding of a full time position for the investigation of crimes of violence perpetrated against women would not be possible under current budget constraints. y, STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for the Roanoke County Police Department Violent Crimes Against Women Unit. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File James Lavinder, Chief of Police Jimmy Chapman, Grant Administrator, Police Department Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. -~_s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: January 27, 2004 Request to accept grant in the amount of $39,725 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge ~~/ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Violent Crimes Against Women Unit consists of a full time detective who is dedicated to investigating crimes of violence perpetrated against women. The Violent Crimes Against Women Unit has been inexistence since 1997 and has been supported by this grant since its inception. In 2003, the detective assigned handled approximately 1100 cases of violence against women. The major areas of investigation are domestic assault, sexual assaults, stalking, threats, and rape. FISCAL IMPACT: The Department of Criminal Justice Services is providing $39,725.00 of grant funding. The grant requires a match of $13,242.00 from Roanoke County. ALTERNATIVES: Without the grant funds, the funding of a full time position for the investigation of crimes of violence perpetrated against women would not be possible under current budget constraints. t `S°"' .~ ,. ~»y STAFF RECOMMENDATION: The staff recommends acceptance of the Department of Criminal Justice Services Grant for the Roanoke County Police Department Violent Crimes Against Women Unit. ti AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION 012704-6.e IN SUPPORT OF CHESTERFIELD COUNTY'S SUBMISSION TO THE 2004 VIRGINIA GENERAL ASSEMBLY REQUESTING THE ADOPTION OF LEGISLATION ALLOWING ANY CHARTERED COUNTY TO ASSESS TRANSPORTATION IMPACT FEES ON NEW DEVELOPMENT WHEREAS, Chesterfield County has adopted a Legislative Program for the 2004 session of the Virginia General Assembly which includes a request to allow any county granted a charter by the General Assembly to assess transportation impact fees on new development; and WHEREAS, Chesterfield County has requested Roanoke County's support for this legislative proposal since it is one of the few counties in the Commonwealth with a charter; and WHEREAS, the adoption of this legislation would enable Roanoke County better to address the growth pressures it is currently facing. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That it supports Chesterfield County's legislative initiative to amend Section 15.2-2328 of the 1950 Code of Virginia, as amended, which would allow any county, granted a charter by the General Assembly to assess transportation impact fees on new development. 2. That it amends its legislative program by adding this proposal to its 2004 Legislative Program. 3. That the Clerk to the Board of Supervisors is directed to send a certified 1 ~1- copy of this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker, Roanoke City Clerk; Forest Jones, Clerk for Salem City Council; Clerk for the Town of Vinton; and the Roanoke Valley-Alleghany Regional Commission, and the Virginia Association of Counties. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: ~~~~Zct,~~.. Brenda Holto ,CMC Deputy Clerk to the Board of Supervisors I hereby certify that the foregoing is a true and correct copy of Resolution 012704-6.e adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, January 27, 2004. Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File The Honorable John C. Watkins, Virginia Senate The Honorable John S. Edwards, Virginia Senate The Honorable Brandon Bell, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Onzlee Ware, Virginia House of Delegates The Honorable William Fralin, Virginia House of Delegates Lane B. Ramsey, Chesterfield County Administrator Mary F. Parker, Clerk, Roanoke City Council Forest Jones, Clerk, Salem City Council Carolyn Ross, Clerk, Vinton Town Council Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission James D. Campbell, Executive Director, Virginia Association of Counties Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 2 . ,t Lane B. Ramsey, Chesterfield County Administrator Mary F. Parker, Clerk, Roanoke City Council Forest Jones, Clerk, Salem City Council Carolyn Ross, Clerk, Vinton Town Council Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission James D. Campbell, Executive Director, Virginia Association of Counties Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner ACTION NO. ITEM NO. ~ ~p AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: January 27, 2004 Resolution in support of Chesterfield County's submission to the 2004 Virginia General Asembly requesting the adoption of legislation allowing any chartered county to assess transportation impact fees on new development Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: Chesterfield and James City counties are requesting our support for enabling legislation. This does not mean that Roanoke County has to use it; however, it provides greater support for Senator Watkins in getting the bill passed by the General Assembly if it is designated for chartered counties, of which Roanoke County is one. Only three of the 95 counties in Virginia are chartered. If the enabling legislation passes, Roanoke County will then have to develop a procedure for assessing transportation impact fees. It would be staff's recommendation that such a procedure would specify that the fees be used only for the project specified, as approved by the Board, rather than for general County-wide transportation improvements. Approval of this item is recommended for the following reasons: (1) It provides support for other counties who have supported Roanoke County legislative initiatives in the past; (2) It provides a future alternative funding source, if it is deemed necessary. An example of where this could have been implemented, if available, is the improvements in the Clearbrook area. SUMMARY OF INFORMATION: Chesterfield and James City counties have requested Roanoke County's support for one of its legislative initiatives for the 2004 session of the Virginia General Assembly. This initiative would allow any county granted a charter by the General Assembly to assess transportation impact fees on new development. 1 T=~ Senator John Watkins has agreed to patron this legislation for Chesterfield County. He would like to determine if other chartered counties would support this initiative. The proposed legislation is as follows: Notwithstanding any other provision of this title to the contrary, any county that has been granted a charter by the General Assembly may, by ordinance, enact reasonable provisions for the assessment of impact fees on new development for the purpose of mitigating the effect of such new development on the locality's transportation infrastructure. Any such fees shall be payable at the time of issuance of any building permit and shall credit the owner for proffers of cash, dedications of property or off-site improvements that have the effect of mitigating the transportation impact from such development. The current statutory provision allowing localities to impose impact fees on new development to finance transportation improvements is neither workable nor effective. No transportation impact fee has ever been collected in Virginia under the existing law. The proposed legislation would grant chartered counties simple authority to adopt an impact fee program while insuring that no development would pay both an impact fee and a transportation proffer. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached resolution. 2 Bill Tracking - 2004 session -~ 041911840 SENATE BILL NO. 123 Offered January 14, 2004 Prefiled January 7, 2004 A BILL to amend the Code of Virginia by adding in Article 8 of Chapter 22 of Title 15.2 a section numbered 15.2-2328, relating to transportation impact, fees. Patrons-- Watkins and Mims Referred to Committee on Local Government Be it enacted by the General Assembly of Virginia: 1. That the Code of Virginia is amended by adding in Article 8 of Chapter 22 of Title 15.2 a section numbered 15.2-2328 as follows: ~ 15, ?-.2 ;?g. Transportation impact fees for certain counties. Notwithstanding any other provision of this title to the contrary, any county that has been granted a charter by the General Assembly may by ordinance enact reasonable provisions for the assessment of impact, fees on new residential development for the purpose of mitigating the effect of such new development on the locality's transportation infrastructure. Any such fees shall be payable at the time of issuance of any building permit. No impact fee shall be assessed if the owner has made proffers of cash For roads or constructed off-site improvements that mitigate the transportation impact from such development but such fees may be assessed to the extent that such proffers and improvements do not mitigate such impact. A county enacting an ordinance under this section shall adopt and periodically update a transportation facilities plan, which shall be made a part of the county's comprehensive land- use plan; and impact fees shall be expended solely for facilities shown on such plan. Impact fees not expended within 10 years after payment shall be returned to the owner. A county enacting an ordinance under this section shall calculate impact fees based on a methodology that addresses (i) the impact of development on transportation, (ii) the effect of different residential densities on the transportation network, and (iii) the level of service which the transportation network will provide. I:.e~;islativc l~~forlnation_S~°sten~ ~ ... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION IN SUPPORT OF CHESTERFIELD COUNTY'S SUBMISSION TO THE 2004 VIRGINIA GENERAL ASSEMBLY REQUESTING THE ADOPTION OF LEGISLATION ALLOWING ANY CHARTERED COUNTY TO ASSESS TRANSPORTATION IMPACT FEES ON NEW DEVELOPMENT WHEREAS, Chesterfield County has adopted a Legislative Program for the 2004 session of the Virginia General Assembly which includes a request to allow any county granted a charter by the General Assembly to assess transportation impact fees on new development; and WHEREAS, Chesterfield County has requested Roanoke County's support for this legislative proposal since it is one of the few counties in the Commonwealth with a charter; and WHEREAS, the adoption of this legislation would enable Roanoke County better to address the growth pressures it is currently facing. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That it supports Chesterfield County's legislative initiative to amend Section 15.2-2328 of the 1950 Code of Virginia, as amended, which would allow any county, granted a charter by the General Assembly to assess transportation impact fees on new development. 2. That it amends its legislative program by adding this proposal to its 2004 Legislative Program. 3. That the Clerk to the Board of Supervisors is directed to send a certified 1 .. .,,. copy of this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker, Roanoke City Clerk; Forest Jones, Clerk for Salem City Council; Clerk for the Town of Vinton; and the Roanoke Valley-Alleghany Regional Commission, and the Virginia Association of Counties. 2 ACTION NO. A-012704-6.f ITEM NO. J-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request from schools to appropriate tuition for the Preschool Program funding in the amount of $79,560 for Fiscal Year 2003-2004 SUBMITTED BY: Sharon K. Sheppard Special Education Region Coordinator Preschool Program Coordinator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Schools operates fourteen preschool classrooms. Each school is licensed through the Department of Social Services to operate as a State Licensed Preschool Program. Each program provides services for sixteen preschool-aged children. Eight spots are allotted for students with special needs. The remaining eight spots serve students enrolled in our Virginia Preschool Initiative and Tuition program. During this academic year, we are serving tuition students in the following sites: Back Creek; Bonsack; Burlington; Fort Lewis; Glen Cove; Glenvar Elementary; Mt. Pleasant; and Mountain View. The projected budget for the Preschool Program for Fiscal Year 2003-2004 is attached. FISCAL IMPACT: The tuition received will offset the operation costs of the program. ALTERNATIVES: None 1 STAFF RECOMMENDATION: Staff recommends approval of appropriation of funds received for the tuition students. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File Sharon K. Sheppard, Preschool Program & Special Education Region Coordinator Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 2 • • • L.E.A.P. Program Projected Budget For 2003-04 Estimated Annual Revenue: $79,560.00 Estimated Enrollment: 26 children Weekly Tuition: $85.00 Weeks per Year: 36 Expenditures: Food: Cell Phones: Land Phones: Inservice: Substitutes: Licenses: Instructional Materials Allotments: Materials Fees: Total Expenditures: $ 6,000.00 $ 2,000.00 $ 4,000.00 $ 4,000.00 $ 5,000.00 $ 600.00 $45,000.00 $ 950.00 $ 400.00 $67,950.00 Budget Surplus: $11,610.00 e ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request from schools to appropriate tuition for the Preschool Program funding in the amount of $79,560 for Fiscal Year 2003-2004 SUBMITTED BY: Sharon K. Sheppard Special Education Region Coordinator Preschool Program Coordinator APPROVED BY: Elmer C. Hodge £~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Schools operates fourteen preschool classrooms. Each school is licensed through the Department of Social Services to operate as a State Licensed Preschool Program. Each program provides services for sixteen preschool-aged children. Eight spots are allotted for students with special needs. The remaining eight spots serve students enrolled in our Virginia Preschool Initiative and Tuition program. During this academic year, we are serving tuition students in the following sites: Back Creek; Bonsack; Burlington; Fort Lewis; Glen Cove; Glenvar Elementary; Mt. Pleasant; and Mountain View. The projected budget for the Preschool Program for Fiscal Year 2003-2004 is attached. FISCAL IMPACT: The tuition received will offset the operation costs of the program. ALTERNATIVES: None :~~ ., ~~ STAFF RECOMMENDATION: Staff recommends approval of appropriation of funds received for the tuition students. ~. L.E.A.P. Program Projected Budget For 2003-04 Estimated Annual Revenue: $79,560.00 Estimated Enrollment: 26 children Weekly Tuition: $85.00 Weeks per Year: 36 Expenditures: Food: Cell Phones: Land Phones: Inservice: Substitutes: Licenses: Instructional Materials: Allotments: Materials Fees: Total Expenditures: $ 6,000.00 $ 2,000.00 $ 4,000.00 $ 4,000.00 $ 5,000.00 $ 600.00 $45,000.00 $ 950.00 $ 400.00 $67,950.00 ._, ,:w Budget Surplus: $11,610.00 3 1 ACTION NO. ~- ~..-, ITEM NO. -~ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request from schools to accept and appropriate Title I II, Part A grant funds in the amount of $21,738.98 for educational programs for students with limited English proficiency SUBMITTED BY: Joni Poff Associate Director of English/Instruction/Title I APPROVED BY: Elmer C. Hodge FH County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Title III, Part A is a federal grant that supports educational programs for students with limited English proficiency. This grant allows the district to offer support to students and their families with the goals of becoming proficient in the reading, writing, listening, and speaking of English; and to become academically successful in the Virginia Standards of Learning. Roanoke County Public Schools filed a Title III grant in consortium with Salem City Schools. Under this agreement, we will serve as the fiscal agent for Salem City Schools. Roanoke County Public Schools has been awarded $21,738.98 and Salem City Schools is receiving $2,231.06. FISCAL IMPACT: The tuition received will offset the operation costs of the program. ALTERNATIVES: None ~:.,,~ STAFF RECOMMENDATION: Staff recommends acceptance of the grant and appropriation of the Title III funds. ACTION N0. A-012704-6.g ITEM N0. J-8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Request from schools to accept and appropriate Title III, Part A grant funds in the amount of $21,738.98 for educational programs for students with limited English proficiency SUBMITTED BY: Joni Poff Associate Director of English/Instruction/Title I APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Title III, Part A is a federal grant that supports educational programs for students with limited English proficiency. This grant allows the district to offer support to students and their families with the goals of becoming proficient in the reading, writing, listening, and speaking of English; and to become academically successful in the Virginia Standards of Learning. Roanoke County Public Schools filed a Title III grant in consortium with Salem City Schools. Under this agreement, we will serve as the fiscal agent for Salem City Schools. Roanoke County Public Schools has been awarded $21,738.98 and Salem City Schools is receiving $2,231.06. FISCAL IMPACT: The tuition received will offset the operation costs of the program. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of the grant and appropriation of the Title III funds. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Abs Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File Joni Poff, Associate Director of English/Instruction/Title I Dr. Linda Weber, Schools Superintendent Brenda Chastain, Clerk to School Board Rebecca Owens, Director, Finance 2 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior Report Balance Addition from 2002-03 Operations Audited Balance at June 30, 2003 ~ July 1, 2003 Explore Park Loan Repayment Balance at January 27, 2004 I Changes below this line are for information and planning purposes only. Balance from above of General Amount Fund Revenues $8,977,656 6.60% 1,483,629 10,461,285 25,000 10,486,285 7.71 $10,486,285 $10,486,285 7.71 %~ Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2003 - 2004 General Fund Revenues $135,971,831 6.25% of General Fund Revenues $8,498,239 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\GEN03-04.x1s 1/20/2004 ~~'/ - ~4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA 110/28/2003 110/28/2003 Amount Audited Balance at June 30, 2003 $360,172.56 Transfer from Department Savings 2002-03 274,972.00 Remaining funds from completed projects at June 30, 2003 419.66 Equipment and software for electronic records management (73,057.00) system for Clerk to the Board of Supervisor's Office Reimbursement from Water Fund for debt service payments 11,000,000.00 made related to Spring Hollow Reservoir Balance at January 27, 2004 $11,562,507.22 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\CAP03-04.x1s 1/20/2004 ~~~ .. RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2003-2004 Original Budget $107,940.00 July 8, 2003 Appropriation towards Roanoke Regional Airport Alliance (8,193.00) July 22, 2003 Appropriation towards Project 50 Capital Campaign (10,000.00) July 22, 2003 Reserve towards Project 50 Capital Campaign (5,000.00) August 12, 2003 Appropriation for debris removal and stablilization (15,000.00) December 16, 2003 Appropriation for Office Support Specialist in the Clerk to (15,000.00)I the Board of Supervisor's Office Balance at January 27, 2004 $54,747.00 ~ Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\BOARD03-04.x1s 1/20/2004 rf- y FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service FY 2003-2004 Original budget appropriation Less increase in debt service Balance at January 27, 2004 Reserved for Future School Operations $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (465,400) 116,594 1,651,194.00 Z,000,UUU (2,s92,12s~ (s92,12s.oo~ 2,000,000 (2,2o2,72s~ (2o2,72s.oo~ $8,435,088.00 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in origina12002-03 Budget July 1, 2003 Transfer to Operating in origina12003-04 Budget Balance at January 27, 2004 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) (250,000.00) Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-reports\MonthlyReports\SCHOOL03-04.x1s 1/20/2004 ACTION NO. ITEM NO. ~~'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Accounts Paid -December 2003 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C. Hodge off County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 12/5/2003 Payroll 12/19/2003 Manual Checks Voids Grand Total Direct Deposit $ - $ - $ 5,722,823.16 773,934.33 203,715.69 977,650.02 793,218.88 126,856.51 920,075.39 - 521.10 521.10 Checks Total $ 7,621,069.67 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. _ ~ 0 0 N i n w~+ _ R d O A d ~ ~ ~ 0 'O v G D ~ d ~ G~ „ a 9 N ' u ~ u c ~ i O ctl ~ ~ CE C au d x 0 c ca O a 4. O T C 7 O U a M o z ~^ u. ~ M M N ..w w` 0 •L 4 L C O d r L O Gr. Q ~ ate. ~ V C R ~ ~ ~ i, °J i C C O d ~ a ao .D 7 Oa e a R i a 0 t 0 r~ ~'~ V V l~ ~ ^ V1 V V') V1 V'1 00 N l~ ^ ^ ~ O ~ h ^ ~-. 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'fl z M ~ ~. ~ w M O_ L M ~ ~ ~ ~ ~ N E g 9 g 0. ui u`1 w ~ r o a o ~ ~ ~ ~ a u a' } ~~ € ~... .~ ®~LdY®ld ~'V Ys~IL.~Ii Y ~ f ~Y1[~~111V ~L~ DEPARTAAENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, VIRGINIA 23219-2000 PHILIP A. SHUCET COMMISSIONER January 6, 2004 Mr. Elmer C. Hodge Roanoke County PO Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the Director of the Local Assistance Division in December 2003. All changes to the Secondary System, with the exception of legal discontinuances, are effective the day they are approved by the Director of the Local Assistance Division. This date appears in the far right column of the monthly report. If you have any questions or comments about this report, please call Martin Law at 804-786-7399. Michael Estes f'`1 L~ ~ ~1 ~7. C=~ Director, Local Assistance Division ME/MII VirginiaDOT.org WE KEEP VIRGINIA MOVING . f ~• N ~ i ~ ~ +'d V O b W O V] C m ~' .~. O ~ ~ b0 C '~ v ._ .~ L F ~ ~ tl ~ y ,~d+0 a ti a 0~ +., C +.~ a O c .= 0~ ~ ~ ~~ ~_ L u '~ ~o ~ a` O ~ m ~ ^~ W w ~ 0 L `~ 00 ~ ~ ~ ~ o ~ ~ ~ z ~s o w ~ a _~ L ~ C ~ i Lam' o a m o ~ U M O M N N M O N N V V O O v bA Rf C_ ~ ~ ~ bD a~ C' -o ca s '' U U i ~, a~ z ~ ~? o c a F c 8 a~ M _v CG C O U L _~ c~ G c: ~ '~ ~' rn, 0 c 0 /LL~'~ {J Q 3 0 ro ti ~ bA ~ i, ~ 3 = R o ~ ~ U ~ V ~ ~~ a C C N ~>>i Y' r O L CS O m r 0 Cs 0 4 0 's 0 3 r c C~ 0 i C m i y '~ ~>> T s .oo I'o 0 y h r 0 s s _y d 4 .~ d .y r r ~ ACTION NO. ITEM NO. ~.°' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program SUBMITTED BY: Robert C. Jernigan Risk Manager APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity report including the Second Quarter that ended December 31, 2003. Attachment A -Auto; Attachment B -General Liability. FISCAL IMPACT: None ~ a ~V ~'~ a E t 0 Q ~ V 'I V O In I M I O I. 7 ~ O O ~~ (O OD ~' f~ ~~ ~ M Z W ~' N O '-I W hl (D V O O c0 ~'' M N W M M tf N I ~O ~ c0 M O I~ M ~I W O'I ~ I ~ ~ ~ M: ~ (pi In !. N MI M N ~ O O (D~ O I ', Q M II O ~ '.. .- ~ I ' '.O r I I I ii, ~ ~ I li ', ~ I ' I ~I I I~ I '. Z N d:' N N dl~ N N N N. ~ N N N N N ~ N VIA N N N N N N N u) N V) N N a Q O O O O O O O O O O O O O O ~ Ali ~~ ~ ~ °, v U ~ U °~ ~ ~ ~ ~° I _ _ ___. c ~~- -- I N ~ Z_ O O ~''~ O O O ~ O O'~. 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O O O ~-- O III '. W III U r ~ I N. ,. _ _~ O O ~ ~ __. _ II 'i I.. _. _ ..,- I I ',' a ~~- I'. ~ p, ~ ~ ~... o ~ rnI rni 'I 'I II ~ I O. I g o I o o'I ~ o; o o I,., I I II I ''I. ',, li U z vl v a v al v v. vi ~ I ~ M C7 M M M' M I Mil ', W } N O Ili I I, I ', i I 'i I I I ~ I '. '. i I'. i I I II III ~ I III I III !I I I ? III I II I p' I I i I rn~ U I. ', II, 'I '. I i N ~I ~ `m ~ ' 01 Y ~ ,p YI I C' CO ~.. U I ~ ~I, m. M E v~l ~I pl w MII U ~I .. ail v °i '~ m', ~ a t- E' o _ ~ a Y, o ~ 'I, ~° it c m. ~ I oill'I m a' I. ~ I _ _ ~ o o m. N ~ Q Z ~ ~ i al'I r--_ -_ _ ___ o ~ ~I h I ~ I i I I I r p uI I m mI ~ ~I I ~ ~ I I I I z ~' `a I 3~ I I I I > `o N a . +~ ACTION NO. ~t°~~ ITEM NUMBER ,~~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 27, 2004. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of December 31, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 1,507,365.42 1,507,365.42 CASH INVESTMENT:: ALEXANDER KEY - LIR CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 5,295.77 100,000.00 5,295.77 100,000.00 COMMERICAL PAPER: ALEXANDER KEY FED BRANCH BANKING & TRUST EVERGREEN MORGAN KEEGAN SUNTRUST SUNTRUST CAP CORPORATE BONDS ALEXANDER KEY FED EVERGREEN GOVERNMENT: ALEXANDER KEY FED ALEXANDER KEY -Sub Acct EVERGREEN MORGAN KEEGAN SUNTRUST-CAP LOCAL GOVT INVESTMENT POOL: GENERAL OPERATION (G.O.) MONEY MARKET: ALEXANDER KEY FED EVERGREEN 4,857.23 1,999,684.17 1,302,729.91 4,800.83 1,999,656.95 299,743.83 105,481.75 2,777,645.25 11,991,205.56 4,322,093.20 8,949,346.38 3,000,000.00 8,223,207.41 9,054,612.89 15,412,088.08 0.79 5,611,472.92 2,883,127.00 36,485,852.55 9,054,612.89 01/12/04 1, ~" ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 27, 2004. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of December 31, 2003. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: ALEXANDER KEY -Sub Acct SUNTRUST-CAP SUNTRUST-SWEEP WACHOVIA REPURCHASE AGREEMENT: EVERGREEN TOTAL 25,385.84 5,088,613.86 9,970,948.67 2,303,100.05 32,800,137.29 286,712.00 286,712.00 88,734,575.84 01/12/04 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION 012704-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File 1 MEMORANDUM TO: 'DIANE CHILDERS DOUG CHITTU FROM: MELINDA COX', DATE: DECEMBER 23, 2003 RE: REQUESTS FOR TWO PUBLIC HEARINGS FOR VCDBG FUNDING Attached are two rough drafts for board reports requesting two public hearings and a resolution for the board of supervisors for the seeking and acceptance of VCDBG funding for Roanoke County businesses. Also attached is the eleven page fax from T.A.P. This information covers the assurances on providing information to the public and the timelines required. There are several sections that cover topics that we may wish to review in depth (i.e., the displacement of residential property). Would it be possible for us to meet the morning of December 31 ~` to clarify the board meeting dates, lay out the advertisement schedule, and ensure that we have covered all the bases? Thank you. Attachments ~ . 't OI~eFr ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 13, 2004 AGENDA ITEM: Request for a Public Hearing for community discussion on possible funding from the Virginia Community Development Block Grant (VCDBG) Local Innovation Program for entrepreneurial loans to Roanoke County businesses. SUBMITTED BY: Melinda Cox Existing Business Manager APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of the first Public Hearing is twofold: 1) To introduce the concept of seeking funds for Roanoke County entrepreneurial businesses in partnership with the Business Seed Capital Inc. which is a 501- C3 spin-off organization from Total Action Against Poverty (TAP). 2) To provide a platform for discussion by the public Guidelines for the funding request are as follows: • CDBG funding of approximately $100,000 for assistance to Roanoke County businesses only • Roanoke County will be responsible for distribution of funds upon request from the Business Seed Capital, Inc. . '~, • Does not require matching funds or a commitment from the County's General Fund • Does require two Public Hearings at BOS meetings • Does require a Resolution from the BOS FISCAL IMPACT: No fiscal impact on the County is anticipated. The County will disburse monies as requested by the Business Seed Capital Inc. Board of Directors. [Insert Date] Mr. Todd Christensen Virginia Department of Housing and Community Development 501 North 2"d St Richmond, VA 23219 Dear Mr. Christensen, This letter is to inform you of Roanoke County's intention to apply for funding from the VCDBG Local Innovation Program. Below is information regarding our proposal. Project Name: Roanoke County Microloan Program Project Location: Roanoke County Project Cost: Roanoke County is requesting $100,000 from the Local Innovation Fund, to be spent entirely on loans to entrepreneurs. Roanoke County will partner with Business Seed Capital Incorporated, (BSCI), a local nonprofit organization that originates and manages small business loans. BSCI is contributing to the project matching funds that it has been granted through other sources. (Note that these funds have been awarded for BSCI's general operation, which serves a larger territory than the proposed CDBG project. However, about 50% of BSCI's activity occurs in Roanoke County, therefore a large percentage of these matching funds will be directly invested in the target area of the proposed CDBG project.) These matching funds are: • $66,437 from the U.S. Small Business Association's Microenterprise Development Program (PRIME); fiscal year is October to September; funds are used to provide classes and technical assistance to entrepreneurs; • $66,913 in administrative funds from the U.S. Small Business Administration's Microloan Demonstration Program; fiscal year is April to March; funds support staff costs associated with originating and managing loans, as well as providing technical assistance; • $35,000 in loan funds from the U.S. Small Business Administration's Microloan Demonstration Program; fiscal year is April to March; funds are dedicated loan funds; • $53,120 from the Virginia Enterprise Initiative; fiscal year is July to June; funds support administrative costs and loan loss reserves; and • $17,587 from Total Action Against Poverty, the community action agency from which BSCI originated; fiscal year is July to June; funds support staff, administrative and loan costs. In summary, total project costs are $239,057, with $139,057 of that amount contributed from non-VCDBG sources. Project Description and Results: If funded, Roanoke County will contract with BSCI to conduct small business development classes and training, and to make microloans to entrepreneurs in Roanoke County. All classes, training activities, staff and overhead costs will be funded through the match funding contributed by BSCI. VCDBG Local Innovation funds will be spent entirely on microloans, which will be originated within the project year. BSCI expects that for every $1 of CDBG funds loaned, local banks will originate $1 through amulti-party loan, for an estimated total investment in Roanoke County of $200,000. Entrepreneurs will use the microloans to start new small businesses or expand existing small businesses in Roanoke County, resulting in the creation of new jobs. Attached is a one-page program description that provides more detail on the services BSCI will provide. Intended results are that BSCI will originate a minimum of six loans to new or expanding small businesses. This will result in the creation of at least 30 jobs; at least 51 % of which (16) will be held by or made available to low- and moderate-income persons, thereby meeting the HUD/CDBG national objective of benefiting low- and moderate-income persons. Innovation: The proposed project is unique in that it offers the only source of alternative financing in this area to low-income entrepreneurs who typically are denied conventional bank financing. There are some other organizations that offer limited services similar to some of BSCI's services, such as entrepreneur training, classes, etc. However, unlike these other groups, BSCI is the only organization in the area that takes a financial risk by investing in these entrepreneurs. Capacity: Capacity of Roanoke County: The proposed project will be managed by Roanoke County's Department of Economic Development. Its mission is to design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. The department is committed to the following activities, which enhance the livability and vitality of an already award-winning county: • Locating new technology based businesses and high tech manufacturing operations, • Aiding in the retention and expansion of the county's existing industries and particularly its small businesses, and • Working cooperatively with workforce development organizations, schools and businesses in support of timely and competitive workforce development initiatives. Recent major investments by businesses which were assisted by Roanoke County's Department of Economic Development are as follows: • The department assisted Marvin's Integrity Windows and Doors, a Minnesota-based corporation that has selected Valley Gateway Business 2 Park as a new location. This represents a $32 million investment, with plans for over 400,000 square feet of manufacturing space and 350 new jobs. The department helped this company in obtaining a $500,000 Governor's Opportunity Fund grant and a $300,000 industrial access road grant as an incentive to offset their development costs. • The department also assisted Novozymes Biologicals with a 7,000 square foot expansion to their new R&D/administration facility located in the Center for Research and Technology. • With the help of Public/Private Partnership funds, Roanoke County retained the headquarters of Fink's Jewelers, the 39th largest jeweler in the United States. Fink's Jewelers recently announced a new 12,000 sq. ft. corporate headquarters and flagship retail store to be built in South County, representing a $3 million capital investment and 45 jobs retained to the Roanoke Valley. • Anew 100,000 sq. ft. Lowe's Home Improvement Center was announced off of Route 460 in East County, representing a +/- $10 million investment. • Gold's Gym announced a new 30,000 sq. ft. facility representing a $4 million capital investment and the creation of 30 new jobs. The Roanoke County Department of Economic Development not only succeeds at attracting new business investments, but also makes a concerted effort to retain and grow existing businesses through its Existing Business Program. Through this program Economic Development staff members make personal visits to over 180 businesses each year. The Department also sponsors a local television show, an electronic newsletter, regular breakfast programs and quarterly roundtables to highlight small business achievements and facilitate dialogue between small business owners and local government. New investment in Roanoke County through existing business new construction and expansions resulted in an estimated investment of $27,996,800 which encompasses 180,900 square feet and resulted in 127 new jobs. Roanoke County's management team, profiled below, includes a wealth of experience in economic development, project administration, and community development. • Elmer Hodge, Roanoke County Administrator has ultimate responsibility for fulfilling commitments made by Roanoke County to the Virginia Department of Housing and Community Development. Hodge has served as Roanoke County Administrator since 1985, and has worked in local government for 28 years. • Doug Chittum, Roanoke County Economic Development Director, has responsibility for oversight of this project. Chittum has served with Roanoke County since 2001, and previously served for fifteen years in the Roanoke City Economic Development Department with his last post being Assistant Director. Chittum also has substantial experience in commercial development. • Melinda Cox, Existing Business Program Manager, will act as the primary liaison between Roanoke County and its contracted partner in this project, BSCI. Cox will be responsible for project management and reporting. Cox has served with the Roanoke County Economic Development Department since 1996, and prior to that served for ten years as a Director with Roanoke College. 3 Capacity of Partner Organization: BSCI is anon-profit organization offering small business development services including financing, counseling, training and technical assistance to entrepreneurs. BSCI currently serves the counties of Roanoke, Botetourt, Alleghany, Craig and Bath, and the cities of Covington, Roanoke and Salem. BSCI originated as a program of Total Action Against Poverty (herein after referred to as TAP). TAP was established in 1965 as the designated Community Action Agency for arural/urban service area of 2,244 square miles in southwestern Virginia, containing a general population of more than 280,000 persons. TAP currently operates 31 programs and employs over 300 people. In 1994, TAP began operating the Business Seed Loan Program, targeting low- to-moderate income individuals for microenterprise development. In 2000, the Business Seed Loan Program was approved as an SBA Intermediary Microloan Program, and in 2001, it was awarded an SBA Prime grant to provide technical assistance services to entrepreneurs. In 2002, the Business Seed Loan Program of TAP formed Business Seed Capital Inc. (BSCI) in order to qualify to become a Community Development Financial Institution (CDFI). BSCI has an application pending with the United States Department of the Treasury. This designation would allow BSCI to make larger loans to larger businesses.' Since its origin with TAP nine years ago, The Business Seed Loan program, now BSCI, has continued to expand its ability to service more clients each year. Over the past nine years it has accomplished the following: • Assisted over 1200 persons with business development training. • Assisted over 550 persons with one-on-one counseling. • Assisted over 220 persons with starting or strengthening a business. • Helped entrepreneurs start over 67 new businesses. • Originated loans totaling $534,000. • Entrepreneurs then leveraged this capital to secure additional multiparty loans from conventional banks in excess of $523,000, fora total investment in small businesses of $1,057,000. • In the past year alone, these services have resulted in the creation of over 100 new jobs. Through these experiences, BSCI has developed and refined commercial financing products and business development training to be more effective to its clients. BSCI has developed a staff experienced in lending and familiar with its target market, and a board with experience in community development, commercial lending, venture capital, equity investing, and law. BSCI's management team is profiled briefly below and includes a well rounded pool of skills: • Ted Edlich, President of BSCI with ultimate responsibility for fulfilling contractual obligations of this project, has over 30 years of experience in community development; 1 Currently BSCI can only make microloans of up to $35,000 to microbusinesses, which are defined as having five or fewer employees. Small business loans are larger, and can be loaned to businesses with up to 500 employees. 4 • Dick Robers, Senior Vice President with responsibility for oversight of this project, has over 30 year of experience in business management and international business development; and • Chris Scott, Vice President with day-to-day supervisory and management responsibilities for this project, has eight years of direct experience in small business management and lending. Readiness: Roanoke County and BSCI are ready to implement this project now for three reasons: • The program infrastructure is well-established, so the partners will be able to begin making loans as soon as funds are granted. BSCI has a program infrastructure and board that are well-developed, and its administrative and overhead costs are secured through other funding sources. • The demand for microloans in Roanoke County is strong. BSCI currently has $205,000 loaned to 15 businesses in the greater Roanoke area, with a waiting list of 12 entrepreneurs in this area whose loan requests total over $180,000. • BSCI has almost fulfilled its current capacity to originate loans in Roanoke County. BSCI's loan pool has diminished to $35,000, and it must recapitalize it in order to expand its capacity and meet the demand described above. Roanoke County looks forward to hearing from you regarding our intention to apply for VCDBG Local Innovation Funds. If there is more information that you need at this time, please contact me at the number provided on this letterhead. Regards, Elmer Hodge Roanoke County Administrator s Description of BSCI Services Entrepreneur Training and Technical Assistance • Outreach: BSCI conducts extensive outreach in the community using grassroots venues, local media, and networking with economic development offices, chambers of commerce, banks and other organizations. • Classes: Each month BSCI conducts one-day classes covering Basic Small Business Management and Basic Small Business Financing. Classes are often taught in partnership with other local organizations such as the SBA Small Business Development Center, SCORE (Service Corps of Retired Executives), and others. • Counseling: BSCI staff provide one-on-one business counseling to entrepreneurs who are serious about starting a small business. Through counseling sessions BSCI staff help the entrepreneur develop a business plan and financing application, and help them work through any obstacles that stand in the way of starting their business. • Technical Assistance: After the entrepreneur has started a business, BSCI staff provide regular technical assistance to address problems and help the business owner stay on track. Financing • Financing options include term loans and multi-party loans. • Loan packages range from $500 to $35,000. • Terms range from 30 days to 5 years. • Interest rates are fixed at 9.99%. • There is a $30 loan application fee, and a loan closing fee of 2% of the loan amount. • Multi-party loans pair BSCI financing with bank funding to provide applicants with a source of capital often viewed by the banks as a substitute for the owner's equity capital. Typically the entire loan package ranges from $35,000 to $105,000. If the total loan is over $50,000, BSCI usually commits $35,000. • For the purposes of the CDBG Local Innovation Funds, primary eligibility requirements for a loan will be that the applicant business is located in Roanoke County, and that the applicant is low to moderate income, or agrees to hire low to moderate income employees. • Loan applicants must complete a loan application which includes a complete business plan, and must complete the BSCI Small Business Management Class and the BSCI Small Business Financing Class. The Loan Officer and the BSCI Director review the applicant's loan application and credit history. Viable applications are reviewed by a Loan Review Committee, which makes final decisions on whether or not to approve the loan, interest rate, and loan term. • Amore detailed description of BSCI's due diligence and loan review process is available upon request, and will be included with the full application. Diane Childers -Fwd: Draft Ozone EAP From: Board of Supervisors To: Board Members Date: 1 /20/04 8:42AM Subject: Fwd: Draft Ozone EAP Forwarding email for your information. Brenda Brenda J. Holton, CMC Deputy Clerk Roanoke County Board of Supervisors Phone - 540-772-2005 Fax - 540-772-2193 bholton@co.roanoke.va.us Page 1 »> Mark McCaskill <mmccaskill@rvarc.org> 01/19/04 03:06PM »> Greetings Task Force Members and EAC Signatories: Attached please find an updated draft of the Ozone EAP. This draft will be available to the public at tomorrow's (Jan 20, 2004) Public Hearing (5:00 PM to 6:00 PM -Roanoke Higher Education Center Suite 314). Significant additions to the draft include: * An introduction, federal measures and state measures paragraph * An Open Burning Profile (Page 33) * Contingency Measures (I copied the Contingency Measures from the Winchester/ Frederick area. We can refine this list if necessary.) * Appendix including letters and detail of federal measures. I hope to see you at the public hearing. Please, get those letters of support in. Sincerely, Mark McCaskill Senior Planner RVARC 540-343-4417 ,.~ ~ , , r~ Rc~~~.oke Va~.l~~ A~~~a ` ``~ ^f~ 313 Luck Avenue, SW / PO fox X569 / Roanoke, Virginia 24016 TEL: 540.343.441'7 / 1~'A..~~: 540.343.4416 / w~nrw.rvarc.org / rvarcC~rvarc.org December 18, 2003 The Honorable Joe McNamara Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018 _... ~ ~ _ ~~ r~ Dear Mr. McNamara: As discussed at the December 15 meeting, we are moving rapidly toward the time when the regional Early Action Plan (EAP) to reduce ground level ozone has to be submitted to the Virginia Department of Environmental Quality. While we are gearing up for local government adoption of the EAP, you maybe asked various questions about the Plan from your elected colleagues, local government staffs and/or citizens. The most important idea to keep in mind is that the EAP represents an opportunity that is better than being subjected to the traditional nonattainment process imposed by the U.S. Envirommental Protection Agency (EPA). The Regional Commission's staff will compile some fact sheets speaking to the difference between the EAP and the traditional process for your reference. It was agreed at the Monday meeting that the following items needed to be pursued: 1) Regional Commission staff will prepare summary information about what local govemm~ents will be asked to do as a part of the EAP and this information will be delivered by Mayor Davis at the January 9, 2004 Mayors and Chairs meeting. 2) Each participating local goverment needs to adopt a resolution in support of the EAP by the end of February 2004 (a sample resolution will be prepared by the Connnission's staff). 3) The Roanoke Valley MPO will host a news conference in early March to announce the completion of the Early Action Plan and the submission of the Plan to EPA. Needless to say, there is a lot to be accomplished in the next two months. As a signatory, we are looking to you for two major areas of leadership: (1) to be a champion of the Plan and to start working with your colleagues on your respective governing bodies to promote adoption of the Plan by February 2004, and (2) to assist Regional Commission staff by providing the respective letters of support detailed in the enclosed document. Sample letters of support used in the Washington, DC area will be provided within a week. Members: Pedford, Botetourt and Roanoke counties, the cities of Roanoke and Salem, the Town of Vinton, the Greater Roanoke Transit Company, Roanoke Regional Airport and the Virginia Department of Transportation Page -2 December 18, 2003 Please review the enclosed proposed list actions to be undertaken by local governments as a part of the EAP and contact Marlc McCaskill if you have any questions. Thank you for your on-going support of cooperative regional transportation in the Roanoke Valley and for your continuing support of the Early Action Compact. Sincerely, V~' Wayne .Strickland Secretary to the MPO WGS:jIp Enclosures i DZane Childers - Status Report Page 1 From: Mark McCaskill <mmccaskill@rvarc.org> Date: 12/31/03 3:24PM Subject: Status Report Greetings EAC Signatories and Ozone EAP Task Force Members: Tom Ballou recently forwarded our 2nd semiannual progress report to the EPA. The progress report and attachment B are attached for your convenience. Attachment A is our draft EAP that you all should have. The status report contains information on the air quality model and the federal and state measures that are going to be included in the plan. Please keep the following dates in mind: * Ozone EAP Task Force Meeting 2:30 PM -January 9, 2004 (Regional Commission Office) "` Public Hearing for draft EAP 5:00 - 6:00 PM - January 20, 2004 (Roanoke Higher Education Center) If you have any trouble receiving the attached documents please contact me. Happy New Year! Mark McCaskill Senior Planner RVARC 540-343-4417 CC: <wstrickland@rvarc.org> __ __ Diane Childers -Fwd: EAP Supporting Materials From: Board of Supervisors To: Board Members Date: 1/13/04 2:06PM Subject: Fwd: EAP Supporting Materials Forwarding email for your information. Brenda Brenda J. Holton, CMC Deputy Clerk Roanoke County Board of Supervisors Phone - 540-772-2005 Fax - 540-772-2193 bholton@co.roanoke.va.us »> Mark McCaskill <mmccaskill@rvarc.org> 01/13/04 11:58AM »> Greetings EAC Signatories and Task Force Members. I hope you are all well and have been spared by the cold and flu season. While we are revising the draft EAP, is important to build up documentation of support and commitment for the plan. We are working with the localities concerning resolutions of support and the like; however, we still need letters of support from a variety of sources both private and public. Attached please find a draft appendix that includes VDOT's commitments to the region which include refueling, mowing and variable message sign strategies, and details of Valley Metro's new transit service between Blacksburg and Roanoke. Please encourage your contacts especially private businesses and groups to submit their letters of support. Letters of support should be sent to: Robert Burnley, Director Virginia Department of Environmental Quality 629 East Main Street Richmond, VA 23219 and a cc copy should go to: The Honorable Donald Davis, Chairman Roanoke Valley Metropolitan Planning Organization PO Box 2569 Roanoke, Virginia 24010 and/or Wayne G. Strickland Executive Director Roanoke Valley-Alleghany Regional Commission PO Box 2569 Roanoke, Virginia 24010 Page 1 Thank you for your support. _ _. Diane Childers -Fwd: EAP Supporting Materials Sincerely, Page 2 Mark McCaskill Senior Planner Appendix A EAP Supporting Materials Commitments from the Virginia Department of Transportation ~vDOT~ .y~ +n. ~i ti - ~~ C ~~~'~~' ~.`~'~ o~ `'~I~.~~i~N~1~ L]EPARTMENT OF TRANSPORTATION i 4oi EAST E3RDAD ST+~FCT RIrrInnONtl~ VIRGINIA 23~~g~Onn PNILI-' A. $HI.iCET oonintryEWw3:R Janual~r 9, 20{}4 It~ir. Robert Rurnlcy, i~irecto>< Virginia 1)epartm~# of Lnvirvn~~e~tital Quality r2g Es~st ~~!»io Street Riichmond, Virginia 23214 Rc: Roanoke, ~lirginia Larly Action Plan .T.}ear Mr. Burnley: JEFFREY C, SdUTHAR0 CNiFF THFNSPORrAT7DN PLANNING ANU ENVIR(yNMGNT.u FFTAE173 'l~he Virginia Dcpartnter~t ~~ ['Transportation undcrstanlls that the Roanoke I~egic~n is not meeting the eight-hcaur ozone stfuidard and we applaud the proactive ef('crrts or the Virginia Del~artrnent of F;nvirotunental (tttality and the R~~anokc CPU•ly Action'l~askforce t~~ improve the re~ri~sn's air ctualit~~ faster thrcTUg11 the l;arly Action Compact px-ocess. '1'o supl~c~rt this effort, VDC}T is plertsecl to inform yoti tltiat we will hereby ct~rnnlit to fallowing: ~ bully implementing our Automated FuelsS ManRgernent Prortr:ttrt (AIyMP) i7t the Roanoke }legion lay July 200.4. The seheci~Gled ntainterLauice Anagram associated with the Ah'MP minimiccs air einissinns from vehiclea that refuel al nur refueling facilities heated in the lZoanc,kc region. VT~iaT plans to aulamatc all of the re-fueling facilities in Virguua inciuciing the lU facilities located in the Roanoke Rariy Action Compact Area. A list c~i' these facil itics in the Rc~anokc 1~e3 on is att:~chad. T><nplementing an Episodic Oanc.Progr~uxT i,~ the Roanoke lady ~1~tion Conlpac;t arcs. V~O'f f~-st implemented Ibis program in Rnano}~c during the 20i}3 ozone seascm and we arc corninitted io continiiuig tltiis program which includes the f ~lln~ving: o Encouraging telccoin~n~~ting and ridesharing o Displa}ping c~xonc alerts on variable iness~ges signs tluoug1Y<~ut the Roanoke region to Iilerts tlae region of putential$-iivtiir ca.one standard exceedcnccs o Restricting mai~~ing in the Laily ACiiot2 Gotn~pact Area o Restricting 1'uclin~; lot VT~UT gasoline Facilities far non-~~aergcney vehicles and clteauragingre-fueling prier tc~ predicted «r~ane excccdence days o Postponing use of tail based paints and sal~ents VirylniadOT.org WF_ KEEP VIRGINIA MOVING ~A.r. Rs~l~ert Burnley, January 9, 20i}~t Page'i~vo Atlachcel is a copy of our 20{}3 directi~~e t~ncmorandum re~arcling ot~r 1;Qisc~dic Qzone ~-o~ram. if you hate any questions or rectuirc additiaual information rcgarciing our cammitmeni to improve the air quality in the Ro~u~c~ke Rcaion, Please contact Ainy Costello at ~0~-371-G773, Sincerely, r ~~~- .lcffrey C. South~u-d Attaclunenl cc: Ms. ~ri~y Costello VirginiaDOLor~ lnlE KEEP VIRGINIA 14~QVlNG Table 1.. Location of Automated la~uels iVlanugement ~'ra~ram Sites in the Raanokc Raglan Fueling Station Name Fueling tifation Location ~~ Salem Residency 311 Shap* Roanoke County 1lirpart Area Headquarters* Roanoke County " Sale~r Residency Lol* Roanoke County w . Salem District Shop* Rc~aliake County '1'routville Slsop* Flc~tetaurt County ale Rock* Bo#ctourt Ctrunty }3~cltanan~ ~3otetourt County Ne~~v Castle DateEowrY County Burnt Chimney$ Vinton Tmutville~ Vinton '" Automated FUef Managemell~ ~ysi8m instaiiauon c:orripi~te Table 2: Variable Measa~c Signs in the Ros~~noke ~"arly Action PI~n Aga Site Cnunty Route ~S Location Street Nome lwTo, l 127 Botctourt .220 (Ni3} 0.01 Mi. S. of Rte, 1425 AtiUunnwood Clovcrdaie ltd. 220 ~• 15 Mi. N. of Rte. 794 {in median} Roanoke ~~. 1 i 2R Bolcto~trt {Exit 15U) 1129 Botetourt G40 {EB) 0'4S ~'! ~' B. of Rte' 798 (at northbound t3rugus Mill Rd. an ramp} {exit 15G) i l30 Botctaurt I-8 i (SB} M.P. 152 {'C~~outviillc) ~'~**'"'~` 113b Bcrtetaurt 460 {W>'3) 0.3511fIi. W- of 1tL~e. GGO ~ Blue Ridge Blvd. 5001 Roa~~olce 1-fit {Sli} M.P. 134.39 •-- +~ ****~"'"~"'~# SU17 Roanoke 647 (S13} OAS Mi, S. of Rto. ?7fi (hxit 132} Doiv ~IUllotiv Rd. 8418 I~oanoko 11 (NB} f1.53 lvii. N. of Rte. d39 (Exit 132} West Main SL, 8019 Rnareoke 1 l (SB} 0.79 Nli. S. ot'Rte.')27 (Exit 132} west 1Vlnirt St. RU21 Roanolre 3 ! 1 (SB) 0.1 O Mi. S. of Rio. 1 l25 (I~;xit 140} Thompson Mcmlorin117r, 8422 ltaanake 419 {ST3) 0.11 Mi. S- of ltte. SG3 {exit 141) N. Clectric Rd, 5023 ~ltcranoke 419 {NI3) 0.2& Mi.1~1. cif ~Lockc Rd. ~I,xit 141) N. Electric Rd. 8024 Roanoke 581 (NB} ~ 0.5U Mi. N, of Cxit 3 {Ficrsbherger Rd} 'r'"*** 8025 ftoxnalfc 115 {NB} f).191di. N. of Rte. I895 (L'xi# 14G} Plaittatirnl Rci. 8037 l~oruzoke 460 {EB) t1.U4 Ati. E. of Rte. 75? Challenger Aaa. 80:1R Roanoke 220 {h`Tt) U.29 Mi. N. of lZte. 434 Franklin Rd. 80.29 Roanoke 22a Exp«~y [1.25 Mi. N. of Rte. 220 (BusfFranklin Ro , J,. Webber tdwy, } Rd. exit) . 50341Roanako City I-5$I {Sl3} M,l'. 2.19 _. _ .~~ R02(1 Salem ~ 112 (N B} 0.41 IV1i. N, of Kiska. Rd. {isxii 137) V-'ildwnud Rd. $035 Salem 311 {l~'B) .0.03 Iv1i. S. at'Nfi on ramp {laxit 140} ~'hampsa~l MemoriAl 17r. a ~} ~, i i . ~ i~', Y~ 9 ~~```` DEPAR'rMEN7 ~F 712ANSPORTATIOtY 1{Q1 UtST BIiL1AA 5TRt:tT KICHVIONi]I V1RGIkIA 23210,?000 PHILIP A, SkE.IGET CpMMI:xSI ONER April 14, 2003 l1'iFl1~Q1~ANbU141 TO: ~ All District Administrators .~-~`~ FRi~NZ: Philip Shuce SUBJECT: Ozone Alert rv urc:s The 2403 orxzfie season begkns hiay 1. As pact of eithe>t ari air quality not~attainrncnt ar maintenance area, will you pleafie assure that your District irnpleanent~ the below measures to reduce air pollution emissions. These measures are to be implemented on "code red action days". 'i'he Virginia 17cpariment of Environmental Quality (VDEQ) designates a "code red tu:Cion day" whe>,x or~ne is predicted to be at high and unhealthy levels. VDOT Aetiaus au Code Red Aay~s: 1. Reduce Travel -~Minimizc travel to the extent passiblo, use transit, participate in ridesharing and encourage tclcconfcrcncing. ?. Postpone ~Yfawing--Postpone tl~e use of gasoline and diesel pdt~rcrcd mowers, weed eaters said other similar gasoline engines. 3. I~estrict !~ uelfrrg -Gasoline fs,~cilities wi11 be locked from 8:30 a.m. to 5:(}0 p.m. 4. irszraaUle ~4lessage Sig~rs - if variable message signs are not needed far ernergcncy purposes, then they should alert the public ol'the "code red ozone day°. The fallowing verbiage is suggested: "Ozone Advisory: Reduce travel, carpool, refuel after 5 pm". S. Reduce Edeclrieity .Usage -Dim or turn off unnecessary lights, turn off suppleanental appliances said maintain air conditioning at rc:~sonable temperatures at VD4T facilities X74° or above}. b. Postpone Paantiilg - Postpone use of oil based paints and solvents. 7. Sufesy measures -Limit proton ;ed outdoor exertion. Our EntergeriCy Operations Center will ilo#ify you lsy e-mail of pending "code red°' ozone days. 'Phis notice will be provided the day before the Vl]EQ predicts a "code red" ozone day. Please Forward this memorandum to your staff and encourage.them to tape these precautionary actions. Because of nevv reg~>ilations, counties in our Salem and Staunton District have been added to our list of nonattainmelit and maintenance areas. If you or your staff has any question regarding the above mcasurea, please contact either Amy Castello at 804-371-6773. VErginlaa4T.ar~ ENE KEEP VIFdGIN[A tJJaVtNG r . a ~ ` 0.1 C tiW" w U b G i.. d ... G t~ d ~7 b a Z b s~ 0 .~ .~ U 04 U GS O a a ~_ :n v x 7~. Cs] d ~, L" H ~~ ~~ p 4 ' O Q •N ~ Q ~ u a~i .~ ~~ .^ O u O N O w ,~-~ r~ ,~ a~ V ~ Y ~p v a~ ... +~•' CY ~ ~ .~ b v a~ ~ •~:.~ Q} ~ i~ ~ ~I a a o ~ N Q c_ 0 °~' `, u ~ ~ 0! ~' o O ` c C * E o ~ c m~U{~7 b ~ ~ a. ~ ~~ ~_• ~~ d7=~ -~ v, • 7C1 V1 = ~ N G1 ~ ~ p y ~Ty ~ ~ ~Ii C O 'L. N a ~ ro ~+q~oma~ia~? ~ {3 ~ C} C~ T T 2 ~ ~ ~ '~ ~ ~ d ~ ~ ~ ~ G ++~ C)~ ~O m~ CG ~ U ~ ~ ~ ~ ~ ~ ~ •~ ~ 4 +,~ V? v .~_ ~ ~ ~~ •U y ~ ~ G d] O ~ ~ ~i u ~ ~, m y y i~7 ~y • Y y •~ ~ G C }. .mow L O ~ ~ ~ ~ ~~~~~ O ~ •~ ~_ ~ .,r •Q .r ~ ~ ~ [ ~~ a ~ ~ ~ v ~ m w= Q N. C L y ~ C G *•} ddLL~~~~d ldpj.I,~IQSItili~ N ~o G y C~ d w .~ 3 v x • a~ 6 '~ U •~ ,~ U ~w~tio ~,~«,~ ~~~W ' ~ Ci xa ~ •~ a ~~~~ ..~ ~ ~ ,. ~~~~ iry b!] ~ r m.~PV ~~~ ~~„ r.. ~ p ~~'°~ a~ ~~~ ~ ~~ C3 V ~ by~~ ~~~~ .~~ ~~ ~ p •~ .~ ~ C••1 ~ ~ ~ .~ ~;,~~~ ~~ N ~ ~ ~~ ~ a ~~. i. ~rdia _~ ~ . ~' U ~~~ c Y Y '~•~ '^ ~ ~ o Z} ~Yl C '~-' ~/+ ^~ U ~ b~u~ ~ ~,r U „a ~' a ~ '~ ~~~ ~a " b ~~ L4 {~ C ~d ~ ~ ; ~ v ~~°" ~ w~ ~~ c ~ ~ ~~~,~ Appendix A EAP Supporting Materials New Roanoke to Blacksburg Transit Service operated by Greater Roanoke Transit Service ("Valley Metro") VALLEY M ETR~ Linking the Communities of ,- -- _ rz _ .~,... Roanoke, Salem, Blacksburg, and Christiansburg Service Proposal -Executive Summary October 30, 2003 Background In July 2002, the Fifth Planning District Regional Alliance, which is an organization formed in 1997 to promote economic competitiveness in this region, released the Regional Economic Strategy report. One of the needs identified in the report was the need to connect the communities of Roanoke, Salem, Blacksburg, and Christiansburg. The report states "Geographic isolation increases costs of doing business in a Global Economy. Lack of connections between activity centers within the region makes it difficult to create a sense of region and critical mass." Therefore, one of the goals identified in the report is to improve the availability and reduce the cost of intra-regional and inter-regional connectivity. One of the tactics identified to accomplish this goal is to create a regional public transportation system that links urban centers, airport, commuters, and knowledge assets conveniently and affordably. Additionally, recent commuter data compiled by the Roanoke Valley Alleghany Regional Commission identifies 1,691 workers who commute daily between Montgomery County (Blacksburg/Christiansburg) and the City of Roanoke. The use of regional public transportation by these commuters would benefit the region in numerous ways. Three of which are: Maintain and assist in improvement of regional air quality Reduce traffic congestion on I-81 Increased employment opportunities for the transit dependent Service Implementation Valley Metro proposes to initiate service between the City of Roanoke and the Town of Blacksburg in the spring of 2004. The service is anticipated to operate on an hour and a half schedule everyday with the buses serving Roanoke's Higher Education Center, the Hotel Roanoke, Roanoke Regional Airport, VDOT Park and Ride lots at exit 140 and exit 118 on I-81, Christiansburg, and the Squires Student Center on the Virginia Tech campus. The proposed schedule is attached. Ridership The fare is proposed to be $3.00 per one-way trip. The estimated ridership for FY04(Apr-Jun) is 128 one-way trips per day, 142 one-way trips per day in FY05. Valley Metro further estimates that the FY06 ridership will reach 218 one-way trips per day. The table below details the estimated annual ridership and farebox revenues for each of the first two plus years of operation. Fiscal Year Estimated Ridership one-wa tri s Estimated Farebox Revenue FY 2004 A r-Jun 9,918 $29,754 FY 2004-2005 43,416 $130,248 FY 2005-2006 66,891 $200,672 VALIE~ Y METRO ~~~~ Linking Communities Service Proposal -Executive Summary Page 1 Operating Budget Valley Metro has received approval for a State of Virginia Demonstration Grant to initiate this service. The following table contains the operating budget for the service and the funding sources. FY 2004 A r-Jun FY 2004-2005 FY 2005-2006 Total Estimated Ex enses $73,190 $251,515 $267,332 Revenues: Passen er Fares $29,754 $130,248 $200,672 Federal Funds $0 $30,259 $33,330 VA. Demo Grant $41,264 $57,713 $0 VA. State Inter-Ci Funds $0 $12,104 $13,332 Local Funds $2,172 $21,191 $19,998 Total Estimated Revenues $73,190 $251,515 $267,332 As the table above demonstrates, year one is funded through farebox revenue, the Virginia demonstration grant and local funding provided by the City of Roanoke. Future years will be funded with Federal and State Inter-City funds, which take the place of the Virginia demonstration grant. The City of Roanoke will provide all local matching funds required for this service through FY06. The decision to continue service in FY07 and beyond, and the level of funding needed from each locality, will be determined prior to that time. Valley Metro plans to monitor the progress of the service provided. To do this, a key factor will be the recovery ratios of cost per passenger and farebox recovery. Utilizing the budget data provided above, the target ratios will be: FY 2004 A r-Jun FY 2004-2005 Change FY 2005-2006 Chan e Cost per $7.38 $5.79 x,1.59 $4.00 $1.79 Passen er Farebox 41% 52% T 22% 75% T 31% Recover As the service develops, Valley Metro will offer monthly passes, which will entitle the passholder to an unlimited number of rides during that month. When this happens, the recovery ratio of average fare paid will be monitored. Capital Budget Valley Metro has secured funding in the amount of $350,000 to purchase buses for the proposed service. These wheelchair accessible vehicles will be designed for highway use and contain high back reclining seats and luggage storage. Valley Metro plans to purchase three to four of these vehicles, depending on the cost. In addition, Valley Metro will include the life cycle replacement for these vehicles in their existing Capital Replacement Program. The funding for these units is 80% federal ($280,000) and 20% City of Roanoke ($70,000). Monitoring Ridership VALLEY METRO Linking Communities Service Proposal -Executive Summary Page 2 Valley Metro plans to monitor the ridership to determine the needs and demographics in an effort to enhance the service offered. This will be accomplished through the use of periodic ridership surveys. Special attention will be paid to the residency of the ridership and any relation to Virginia Tech (student, staff, and employee). Roanoke Regional Airport As an enhancement to the originally proposed service, Valley Metro has modified the service schedule to provide service to the Roanoke Regional Airport. This will greatly expand the use of the service from both the north and south links. Vehicles will be equipped with the capability to accommodate luggage. Valley Metro has made arrangements to provide service for airport arrivals after the scheduled bus service has ended. This arrangement will be closely monitored in an effort to control the costs of the service. Conclusion: Both the Roanoke and New River Valleys, including Virginia Tech can benefit economically and ecologically from the implementation of this inter-regional transportation alternative. Valley Metro has aggressively secured the necessary funding for amulti-year period to allow the service to develop. The service will offer access to a host of locations: Roanoke Regional Airport, park and ride lots, and the central business districts of both urban areas. In addition, passengers will be able to access the two public transportation providers: Valley Metro in Roanoke and Blacksburg Transit in Blacksburg. A=~E~~ a Linking Communities Service Proposal -Executive Summary Page 3 Linking the Communities of Roanoke, Salem, Blacksburg, and Christiansburg Service Schedule Service Provided Monday through Saturday ~ ~ >pp D n ~ D r Cf ~ > yD ~ D < ~ D C < y D m ~ m > z D ~ O 6Zf mao ~+ 2 i 1~t ~ rtl v ! i ~ ~ mm ~ ~ 7g0 ~ ~ ~~ ~ * m ~f1 ~ ~ ~ ~~n ~ ~~ to ~ ~ ~~ ~ m ~~ ~ Dm ~ ' o0 r '~ ~ y G 1 p A y d+ ~ '~y' r n $ ~ ; ~ ~ # ~ # D ~ ~ ~ ~ A 7C ~ r -~ D m D r 4:50A 4:52A 5:05A 5:15A 5:45A 5:55A 6:10A 6:20A 6:35A 6:45A 7:15A 7:25A 7:38A 7:40A 6:20A 6:22A 6:35A B:45A 7:15A 7:25A 7:40A 7:50A 8:05A 8:15A 8:45A 8:55A 9:08A 9:10A 7:50A 7:52A 8:05A 8:15A 8:45A 8:55A 9:10A 9:20A 9:35A 9:45A 10:15A 10:25A 10:38A 10:40A 9:20A 9:22A 9:35A 9:45A 10:15A 10:25A 10:40A 10:50A 11:05A 11:15A 11:45A 11:55A 12:08P 12:10P 10:50A 10:52A 11:05A 11:15A 11:45A 11:55A 12:10P 12:20P 12:35P 12:45P 1:15P 1:25P 1:38P 1:40P 12:20P 12:22P 12:35P 12:45P 1:15P 1:25P 1:40P 1:50P 2:05P 2:15P 2:45P 2:55P 3:O8P 3:1DP 1:50P 1:52P 2:05P 2:15P 2:45P 2:55P 3:10P 3:20P 3:35P 3:45P 4:15P 4:25P 4:38P 4:40P 3:20P 3:22P 3:35P 3:45P 4:15P 4:25P 4:40P 4:50P 5:05P 5:15P 5:45P 5:55P 6:08P 6:10P 4:50P 4:52P S:OSP 5:15P 5:45P 5:55P 6:10P 6:20P 6:35P 6:45P 7:15P 7:25P 7:38P 7:40P% 6:20P 6:22P 6:35P 6:45P 7:15P 7:25P 7:40P 7:50P 8:05P 8:15P 8:45P 8:55P 9:08P 9:10P% 7:50P 7:52P 8:05P 8:15P 8:d5P 8:55P 9:10P 9:20P 9:35P 9:45P 10:15P 10:25P 10:38P 10:40P 9:20P 9:22P 9:35P 9:45P 10:15P 10:25P 10:40P 10:50P 11:OSP 11:15P 11:45P 11:55P 12:08A 12:10A# 10:50P 10:52P 11:05P 11:15P 11:45P 11:SSP 12:10A 12:20A 12:35A 12:45A 1:15A 1:25P 1:38A 1:40A# % END Monday-Thursday SERVI CE ~ END Friday and Saturday SERVICE '~ `' ~ HevenB State Regional o F } ., • Game Refuge i \ •, 115 r ..•.4pkt„ . .- ~' :- .. r"- _ , ja 11Th _, _ _ _. s _ r i _ 1 a ' •ti. '~~ ~'; • •. ~% _ Start .• r : • _~ •: Ma+nt Tabs V `•.1 R G I N 1 '. _' a f 4 '' ~ t1 ~ 124,' ~' t419~~ ~' o End . < -•, ~ hi _ .~ f ' Mi ~ ° _ ' .~' • . ~ C0tl8 ~} '"r ~ ~ t -~ } X412 °~ ~ ~ r ~yr`'~ `~r'_~'~. ;. I ~, ''~ . ~_, ~ r 4eb i EWSton . ~-r _ ~ P.orMouKtain r y~ . ,y f i , ,. d° gs Gap ] ,_ .. `---. L ~ ,_. ~ t ~`~" ugfy Gap CfXistfer~sh`vg ~p tt' ~ •..'~~ __ - ~ --` Cahas ~• Mounpta~i~n~ VALL~ EY METRO `~~ Linking Communities Service Proposal -Executive Summary Page 4 Roanoke Valley Early Action Plan for Ozone Reduction Mayor Don Davis, Chairman of the Roanoke Valley MPO Mayors and Chairs Meeting January 9, 2004 Good afternoon, I come to you today wearing a different "hat". As many of you know, one of my other jobs, besides being the Mayor of Vinton, is serving as the Chairman of the Roanoke Valley Area Metropolitan Planning Organization, or MPO. I would like to talk to you about a new opportunity for the region. This "opportunity" involves reducing ground level ozone in our region. Background on Ozone Nonattainment: Before I discuss what the region is doing to try to reduce ozone levels, and how you can help in the process, I want to give you some background on the issue of ozone. In the mid 1990's the U.S. Environmental Protection Agency took steps to change the national standards for ground-level Ozone concentrations from aone-hour peak standard to an eight-hour average concentration. The old one-hour standard was set at a higher level than the new eight-hour standard, consequently areas, which were in compliance with the old standard may have found themselves in non-compliance with the new standard, simply as a result of the regulatory change. It soon became clear that the Roanoke Metropolitan Statistical Area (then defined as the Cities of Roanoke and Salem, the Town of Vinton and the Counties of Botetourt and Roanoke) would fall into this category. iM You may have guessed that this change was not without controversy. Indeed the new standard was tied up in the courts for several years. However, in 2001, the courts gave the EPA the go-ahead to implement the new standard and it looked like our region would be relegated to the traditional non- attainment process that many larger areas such as the Washington D.C. region, Richmond or Hampton Roads have to deal with. This traditional process would have serious implications for development goals of the region. Major features of the traditional process include offsetting, transportation conformity and a long time horizon for monitoring. (1) Offsetting is basically an emissions budget process by which the region would have an emissions cap and any new industry or expansion of an existing industry would have to be "offset" by a reduction in emissions elsewhere in the region. Needless to say, this could have an impact on economic development efforts in the region. (2) Transportation conformity would be similar, except future transportation plans (Long Range Plan and Transportation Improvement Program) could not contain projects that would adversely affect the region's air quality. (3) Finally, the traditional process has a long time horizon. Once a region becomes nonattainment, the U.S. EPA requires that any regulations set forth by the federal and state governments remain in place for at least 20 years (and longer in some cases). 2 Until just over a year ago, the Roanoke region was resigned to the fact that the traditional non-attainment process was our fate and that we would just have to bear with it for better or worse. Then we were approached by the Virginia Department of Environmental Quality about a new protocol that was being considered by EPA as an alternative to traditional nonattainment. This alternative involved the creation of an Early Action Compact (EAC), which called for the development of a regional Early Action Plan (EAP). This was the proverbial "opportunity knocking" right at our front door. What the Region Is Doing to Address Ozone Nonattainment: The heart of the EAC/EAP process is that it is an immediate action approach to cleaning up the region's air and it is RESULTS based. After representatives of the MPO (elected officials in from the Roanoke Metro area) signed the EAC in December of 2002, the region basically had about a year and a half to formulate and approve an Early Action Plan (EAP). The EAP is significantly more flexible than the traditional process. Best of all, if we deliver an EAP that will be approved by the EPA, implement it and get back into compliance by 2007, the region will have succeeded in not being placed in the traditional nonattainment process. Our region will be back in attainment and we will have cleaner air to boot. Support for the Early Action Plan is needed from Local Governments: In order for this to happen we need your support. For the Cities of Roanoke and Salem, the Town of Vinton and the Counties of Botetourt and Roanoke, I have a sheet listing the various letters and in some cases elected board resolutions that we will need to accompany the plan. In addition, the governing board of each locality will need to approve the plan by February w 2004 at the latest. We are asking you as chief elected officials and chief administrative officers to help in ensuring that these letters and resolutions are completed. Time is of the essence since we must send the Early Action Plan to DEQ by the first of March. Your support is needed to ensure that the resolutions/letters of support are completed in time. Support from Non-Metro Jurisdictions: For our neighboring localities (such as the Alleghany Highlands, Franklin County and Craig County), we need your support as well. An important factor in getting the U.S. EPA to approve our plan is to demonstrate local and regional support. It may sound like a political way to approach the issue, but we have it on good authority that the EPA is interested in seeing that the larger region wants to help reduce ozone levels. Therefore, please send in a letter from your elected board and/or chief administrative official indicating that although you are not covered within the boundary of the of the Early Action Plan, as a neighboring locality you support it wholeheartedly and will engage in whatever voluntary measures are feasible to support regional air quality improvement (even though you are not obligated to do so at the present time). Your letters of support are very important to this effort. The staff of the Regional Commission is available with sample letter formats and other materials to assist you if you have any questions. Thank you for your assistance in helping to reduce ozone in our region. 4 r t O~ pOANp~.~ ... a ~~r~~~ ~~ ~~~~~~.~e 1839 DEPARTMENT OF PARKS, RECREATION & TOURISM TO: Elmer Hodge Members, Board of Supervisors FR: Pete Haislip DATE:January 22, 2004 RE: American Camping Association Certification Letter '~'' /~,,1,. Roanoke`~~ ~ County~~ ~ -~•/Parks, Recreation and Tourism Attached is a copy of the certification letter confirming Camp Roanoke's certification by the A.C.A. They ask that the scores remain confidential to ensure there is no misinterpretation by the general public. I wanted to share it with the Board to show that we scored at a high level in all areas. Thank you. 1206 KESSLER MILL ROAD SALEM, VIRGINIA 24153 PHONE (540) 387-6078 1 P ACA Virginias Section November 7, 2003 Bill Sgrinia 1206 Kessler Mill Rd Salem, VA 24153 Re: Camp Roanoke # 39667 Dear Bili: American Camping Associations Virginias Section On October 29, 2003, The Board of Directors of the Virginias Section of the American Camping Association met to determine the Standards classification of each camp in our Section. Based on your scores calculated by the National Office, the board has voted to classify Camp Roanoke as ACA Accredited. Your percent scores are as follows. SITE 8 FOOD SERVICE 100 TRANSPORTATION 100 HEALTH & WELLNESS 100 OPERATIONAL 97 MANAGEMENT HL;MAN RESOURCES t00 Mandatories missed and corrected: PROGRAM DESIGN AND 91 ACTIVITIES PROGRAM AQUATICS 96 ADVENTURE/CHALLENGE 96 Congratulations on having an ACA Accredited camp! You can be very proud of your accomplishment and have earned the right to display the ACA-Accredited Camp logo at camp and on literature and Web sites for this camp. ACA Accredited Camp logos and policies for their use can be found on ACA's Web site at www.ACAcamps.org/web. Or you may contact us for a printed logo brochure with the required information_ The scores are to be kept confxiential to you, the National Office and the Section Standards Committee. They are not for public use, due to danger of misinterpretation. American Camping Association Virginias Section PO Qox 697 Clarksville, t/A 23927 800.3+17-7523 (VA, WV, NC, OC, R.1D) 9tS-f03-(W45 olheistates email: acavirginias®acacamps.arg Page 2 Please plan to attend the section Winter Workshop January 14, 2004 at Jamestown 4-H Center near wfliamsburg to have your accredited camp recognized and receive your certificate of accreditation. I am inviting you to help us improve our Standards program. Please take a few minutes to complete the Camp Evaluation of the ACA Visif, which is enclosed, and return it in the pre- address, postage paid envelope. You might also consider this opportunity to attend Standards Associate Vsitor Training. This overnight session, prepares section members to become standards visitors. A flyer descriaing the upcoming session is also attached. On behalf of the Vrginias Section of the American Camping Assoaation, I would like to thank you for your dedication and cooperation. Please don't hesitate to contact me with any questions. Yours truly, Maile S. Armstrong, CCD i' ~ ~~ Standards Chair 540-777-5121 or 800-542-5905, ext. 121 maimstrong@gsvsc.org ~ Brenda . iolton - Re: ACA accreditation for Camp Roanoke From: Brenda Holton To: Pete Haislip Date: 10/20/03 10:48AM Subject: Re: ACA accreditation for Camp Roanoke Pete, Thanks and I will put in the Nov 18th agenda file. Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Pete Haislip 10/20/03 10:46AM »> no, we are waiting on ACA National office to send us the official notification. Pete Haislip Roanoke County Parks, Recreation, and Tourism "Our Work Is Your Play" ~`' ~~~ r~°~ »> Brenda Holton 10/20/03 10:41AM »> Pete, Diane is at Clerk School this week and I am handling the agenda. She said to check with you to see if you are ready to put the above recognition on the October 28th agenda. Thanks, Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(a~co.roanoke.va.us _~ ~ _ ~__ Page _~J CC: Diane Childers Brenda~Holton -Recognition of receiving accreditation for Camp Roanoke Page 1 From: Brenda Holton To: Diane Childers Date: 9/16/03 9:58AM Subject: Recognition of receiving accreditation for Camp Roanoke Diane, Regarding the above item on the 9-23 agenda, Pete said that they want to move this item to the Oct 14 agenda since Bill Sgrinia is on vacation. I will put the information that I have in the Oct 14 agenda file. Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Elmer Hodge ACA ;About Camp American Camping Association0 Home • About ACA • Contact Us About Camp Evaluating Needs Finding A Camp Getting Ready Issues at Camp Accredited by the American Camping Association What does it mean? ACA accreditation is the best evidence parents have of a The Standards At A camp's commitment to a safe and nurturing environment for Glance can provide their children. Accreditation assures parents that camp parents with more practices have been measured against national standards details about the basic and go a step beyond a state's basic licensing requirements of the requirements. standards. The Because accreditation is voluntary, standards book is parents know the camp is committed to available for purchase best practices. Currently, only 25-30 through the ACA percent of an estimated 8,500 day and ,~r~~, ! bookstore. It includes resident camps seek accreditation. Accreditation is an educational "~~~i all 300+ standards, with information on process-providing training, guidelines, interpretation and programs, and publications for camp Arl7~~ric,3r~ compliance. Parents directors and staff. ~ C~~r~r~x~~c~ wishing to view the ACA standards are recognized by ~ssc~ci~~tiorr standards may also courts of law and government regulators check with local as THE standards of the camp industry. The ACA libraries for the accreditation program has a 50 year history and is Accreditation Standards continually evaluated and updated to reflect current best for Camp Programs and practice in camps. ACA collaborates with experts from Services, 1998 edition. many fields such as the American Academy of Pediatrics, the American Red Cross, and other youth-serving agencies You may search for to be sure required practices are current and sound. ACA ACA-accredited camps standards are revised based on research in the public, online using the ACA's legal, youth development, and camp arenas. Camp Database. This No environment is risk free. However, ACA camps includes locations, voluntarily go through a rigorous risk management process programs, and costs for to prevent illness or injury to campers-and to have solid more than 2,200 ACA crisis plans if an emergency does occur. Camp provides a accredited day and supervised, positive environment with controlled resident camps from boundaries to help children grow. coast to coast. At least once every three years, an outside team of trained professionals observe the camp in session to verify compliance with over 300 standards. Accreditation t standards cover all aspects of camp operation: • Site/Food Service: Fire protection, maintenance, sleeping areas, bathing/toilet facilities, food service areas and practices • Transportation: Driver and vehicle requirements, traffic control, transportation safety • Health Care: Staff and facility requirements, medication management, required health information and recordkeeping • Management: Safety and security regulations, staff emergency training, crisis communications, insurance, planning The Guide ~ o ACA 4ccredited :amps is i~ m annual ~~.~~ ~~ publication /hich ~cludes ~e same iformation as the online latabase. The Guide is available for .95 (plus hipping and handling) end can be ordered online or by calling 800- 28-CAMP. Page 1 of 2 ~.~-'i http://find.acacamps.org/finding_accreditation.cgi 9/15/2003 ACA ;About Camp • Staffing: Staff qualifications, training, ratios, supervision and behavior management guidelines • Program: Goals for camper development, orientation and safety policies for general and specialized programs, including aquatics, challenge courses, trips, and horseback riding Back to Finding a Camp ©American Camping Association Page 2 of 2 http://find.acacamps.org/finding_accreditation.cgi 9/15/2003 Profile of the American Camping Association -American Camping Association Page 1 of 2 Homa ~ About ACA ~ Education I Mark•tp13C• I My Rala ks... Annual Report ACA is a community of camp professionals and is dedicated to enrict Board of Directors the lives of children and adults through the camp experience. Business Affiliates Business Partners The American Camping Association is a community of camp professionals who, for nearly have joined together to share our knowledge and experience and to ensure the quality of camp Camp-Related Organizations Because of our diverse 6,600 lus membershi and exce tional ro rams children and adults h P P p~ P 9 , Contact ACA oPPortunity to learn powerful lessons in community, character-building, skill development, and living -lessons that can be learned nowhere else. Election Process History of ACA Presidents As a leading authority in child development, the ACA works to preserve, promote, and improve experience. Our association is committed to helping our members and ali camps provide: History of Organized Camping Logos • safe camp communities . ~~tti1~ , Public Relations • caring, competent adult role models ~ti :. q,Y~>; k ;, - • healthy, developmentally-appropriate experiences Research • service to the community and the natural world `~ ~~'`'''r~`'` ~ Support ACA ~UC~t~_ ' • opportunities for leadership and personal growth J~ Vision, values, • discovery, experiential education, and learning opportunities Mission, & Ends of • excellence and continuous self-improvement ACA The Good Camps Do • 50 percent of ACA-accredited camps offer campers financial assistance, amounts range f contributions to $1,000,000. • 56 percent of ACA-accredited camps in 1998 had community service or good deed progr~ incorporated into camp programming. • Studies on the impact of camp on children report that campers made positive gains durir self-reliance, independence, communication, and self-esteem. • Increasingly, camps are expanding their services to include year-round conference/retre, environmental education opportunities for a variety of audiences. Collaborators External Organizations such as • American Cancer Society • American Red Cross Youth-Serving Organizations such as • America's Promise -The Alliance for Youth • Boy Scouts of America • Camp Fire USA • Girl Scouts of the USA • Jewish Community Centers Association • YMCA of the USA Religious Organizations such as • Evangelical Lutheran Church of Arr • Presbyterian Church of the USA • Ramah • Salvation Army • Union of American Hebrew Congre • United Methodist Other Camp Organizations such as • Association of Independent Camps • CCI/USA The ACA-Accreditation Program ACA accredits over 2,300 camps. ACA-accredited camps meet up to 300 standards for health, s. program quality. http://www.acacamps.org/aboutaca.htm 9/15/2003 ' Profile of the American Camping Association -American Camping Association Page 2 of 2 What is the purpose of ACA? 1. To serve as a knowledge center. 2. To educate camp owners and directors in the administration of camp operations, particul program quality, health, and safety. 3. To assist the public in selecting camps that meet industry-accepted and government- rec standards. Camp's Growing Influence • An estimated more than 10 million youth annually benefit from camp at more than 12,0( nationwide. Of those camps, 75 percent are run by non-profit organizations, and 45 pert children with physical or mental challenges. • An estimated 5,000 day camps exist in the U.S. • In the past ten years, the number of accredited camp reporting family camping has incrE percent. The YMCA reports that family camps have increased more than 500 percent in t twelve years. • Approximately 1,200,000 jobs are filled each by college students, teachers, doctors, nur~ many others who wish to make a positive difference in the lives of the nation's youth. • Despite the ever-growing options to challenge a child during the summer, camp enrollmE continues to stay steady in spite of the present economy. • Public Perception - #1 source of information • Magnitude of Public Influence o number of children at ACA camps estimated at nearly 3,000,000 o number of children in industry estimated at more than 10,000,000 o number of camp personnel estimated at over 1,200,000 o number of international staff involved as counselors in cultural exchange pro estimated at 35,000 o number of camps in ACA... 2,619 o number of camps estimated in industry... more than 12,000 • Membership-- 6,600+ • Stability-- established in 1910 • PublicAwareness-- Hundreds of media inquiries throughout the year: The Wall Street Journal Business Week Parenting Magazine USA Today Child Magazine Newsweek • Web Site Visitors-- 68,000+ per month in 2002 • 800 Calls-- nearly 1,000 per month • PublicationSales-- approximately $700,000 annually © American Camping Association http://www.acacamps.org/aboutaca.htm 9/15/2003 ~,,..:,,X S. .. 4. MEMORANDUM TO: Board of Supervisors FROM: John M. Chambliss, Jr., Asst. County Administrator ~~~.-., SUBJECT: Designation as a Disaster Area due to Excessive Rainfall DATE: January 20, 2004 The Board may recall adopting a resolution on October 14, 2003 requesting the Governor of Virginia to assist in asking the U.S. Department of Agriculture for assistance to our farmers for their losses due to excessive rainfall during 2003. We were advised last week that the United States Secretary of Agriculture Ann M. Veneman approved Governor Warner's request declaring Roanoke County a primary natural disaster area due to the excessive amount of rainfall and severe crop damage that occurred in the County. The assistance from this declaration is the availability of low interest emergency loans from the Farm Service Agency (FSA). Supervisors who receive inquiries should refer the farmer to the FSA office in Daleville or Rocky Mount (who will be administering the loan program), or to Extension Agent Jon Vest. Attached are copies of the designation letter and information concerning the Emergency Loan Program. It should be noted that in order to qualify for the loan, the farmer must have suffered at least a 30 percent loss in crop production etc.; must have an acceptable credit history; must be unable to receive credit from commercial sources; must operate in accordance with a farm plan that they develop and agree to with the local FSA staff, etc. Again, the Farm Service Agency office is the agency that the farmer needs to work with to obtain this assistance. Extension Agent Jon Vest will be notifying area farmers about a seminar concerning hay production and will notify them of this program during that correspondence. This information is provided to you in case you have questions from your constituents. Attachments cc Elmer Hodge, County Administrator Jon Vest, Extension Agent ~~ < <~7xxsr?i`~?' ~ =.. ~.. J. Carlton Counter, Ild `~®~~~~ ~Y~Y ~b'L~~~ ®~ ~Y ~~~JL~~~ Commissioner Department of Agriculture and Consumer Services PO Box 1163, Richmond, Virginia 23218 Phone: 804/786-3501 • Fax: 804/371-2945 • Hearing Impaired: 800/828-1120 www,vdacs.state.va.us January 14, 2004 Mr. John M. Chambliss, Jr. Assistant County Administrator Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Chambliss: I am pleased to advise you that United States Secretary of Agriculture Ann M. Veneman on January 9, 2004, approved Governor Mark R. Warner's request that Roanoke County be declared a primary natural disaster area due to the excessive amount of rainfall and severe crop damage that occurred in the county. In addition, Secretary Veneman has designated neighboring localities as contiguous natural disaster areas. A copy of the letter notifying approval is attached. Secretary Veneman has advised Gov. Warner that the secretarial designation makes farm operators in both primary and contiguous counties eligible to be considered for low-interest emergency loans from the Farm Service Agency (FSA) of the United States Department of Agriculture, provided eligibility requirements are met. The Secretary noted that local FSA offices can provide affected farmers with additional information concerning application for these loans. If you need additional information regarding your designation, please contact your local FSA office. Sincerely, J~ Carlton Counter, III Commissioner c: The Honorable Michael J. Schewel, Secretary of Commerce and Trade The Honorable John W. Marshall, Secretary of Public Safety Michael M. Cline, State Coordinator, Department of Emergency Management =Equal opportunity Employer- Ulilsizuu4 iz:15 N'AX ZU2 720 X6819 OIA tiSDA USDA i~~i q ~~ United States Department of Agriculture Office of the Secretary Washington, p C. 20250 The Honorable IYiark R. Warner Governor Commonwealth of Virginia Richmond, Virginia 23219 T~eaz CYovemor Warner: -~ VA AG This is in response to your letter of November 21, 2003, requesting a disaster designation for -four Virginia counties, due to losses caused by disasters that occurred in 2003. Those counties and related disasters are: L~xcessive rain that occurred from Sarauaxy 1, 2003 and continuina• Franklin Northampton Roanoke Excessive winds caused by ~uxricane lsabel that occurred on Set~tembet 18 and Septerr~ber 19, 2003: Patrick l~ 002/003 The Department of Agriculture has reviewed the Damage Assessment Reports for all four counties, anal has determined that there were sufbcient productYOrl losses to warrant a Secretarial disaster designation. Therefore, I am designating all four counties named above, as primary natural disaster areas. In accordance with section 321(x) of the Consolidated Faun and Rural 17evelopment Act, the following additional areas of your State are named as contiguous disaster counties and independent cities: Excessive rain that occurred from January 1, 2003, and continuing: Accomack Craig lvlontgomery Roanoke City Bedford Floyd . Patrick Salem City Botctourt Idenry Pittsylvania An Equ;sl OApununiiy Employer 01/13/D4 TUE 12:19 (Tx/Rx NO 7238] [~J002 ~` • «".n -r VA AC; IQ.]003/003 r The Honorable Mark R. 'Warner Page 2 , Excessive winds caused b ~Iurricame Isabel that occurred on Se ternber 18 and September 14 2003 Carroll Floyd Franklin T-tenT„ This designation makes farm operatox-s in both primary and contiguous disaster areas eligible to be considered fox low-interest emergency loans frorza the Farm Service Agency (FSA), provided eligibility requirements are met. FSA will consider each application on its own merits, by taking into account the extent of losses, security available, and repayment abilaty_ Local FSA offices can provide affected fanners with further information Sincerely, t~rua ~- 'Venernan Secretary 01/13/04 TUE 12:19 [Tx/RX NO 7238] 003 Y rJl/ CJ7! LCJCJ'-~ LO. J7 J4V`~OJUUVO ft V'v!\I 1'IV VIII VM I ,-1l,.ll- VG farm Seruice Agency ~~~~ Unifed States Department of . Agriculture Overview USDA's Farm Service Agency (FSA} provides emergency loans to help producers recover from production and physical losses due to draught, flooding, other natural disasters, or quarantine. Loan Uses Emergency loan funds may be used to: ^ Restore or replace essential property; ^ Pay all or part of production costs associated with the disaster year; ^ Pay essential family living expenses; r Reorganize the farming operation; and r1 Refrnance Certain debts. Eligibility Emergency loans may be made to farmers and ranchers who: ^ Own or operate land located in a county declared by the President as a disaster area or designated by the Secretary of Agriculture as a disaster area or quarantine area (far physical losses only, the FSA Administrator may authorize emergency loan assistance); ^ Are established family farm operators and have sufficient farming or ranching experience; Fact Sheet august aooz ~rn~rgen~y Lean ~'rc~gr~m ^ Are citizens or permanent residents of the United States; ^ Have suffered at least a 30- percent loss in crop production Or a physical lass to livestock, livestock products, real estate, or chattel property; ^ Have an acceptable credit history; r Are unable to receive credit from commercial sources; ^ Can provide collateral to secure the loan; and r Have repayment ability. Loan Requirements FSA loan requirements are different from those of other lenders. Some of the more significant differences are the following: ^ Borrowers must keep acceptable farm records; ^ Borrowers must operate in accordance with a farm plan they develop and agree to wtth local FSA staff; and ^ Borrowers may be required to participate in a financial management-training program and obtain crop insurance. Collaferai is Rec~ufred repayment ability may be considered as collateral to secure the loan. A first lien is required on property or products acquired, produced, or refinanced with Iaan funds. Loan Limit Producers can borrow up to '! 00 percent of actual production or physical losses, to a maximum amount of $500,000. Loran Terms Loans for crop, livestock, and non- real estate lasses are normally repaid within 1 to 7 years; depending on the loan purpose, repayment ability, and collateral available as loan security. In special circumstances, terms of up to 20 years may be authorized. Loans for physical losses to real estate are normally repaid within 30 years. In certain circumstances, repayment may be made over a maximum of 40 years. interest Rate The current annual interest rate for emergency loans is 3.75 percent. All emergency loans must be fully collateralized. The specific type of collateral may vary depending on the loan purpose, repayment ability and the individual circumstances of the applicant. If applicants cannot provide adequate collateral, their Application Deadline Applications for emergency loans must be received within 8 months of the county's disaster or quarantine designation dot®. conlinues - Y~li~~~,i ~heu l~: ~.y 5abad:ib[~85 ROCK`r MOJrJT v~ PaGE 83 r Fact Sheet Emergency Loan Program Temporary Assistance Borrowers who receive temporary assistance are expected to return to conventional credit sources. Emergency loans are a temporary source of credit, and borrowers are reviewed periodically to determine whether they can return to commercial credit. For More Information Further information on the emergency loan program is available from loco( USDA Service Centers or on the FSA website at: www.fsa.usda.gov. The United 5tatea Department of Agrioulture (USDA) prohibits dlscrlmmatlon in alt Its programs and actlvltieS on the basis of race, color, national origin, sex, religion, age. disabihty, poliUcai beliefs, sexual orientation, or marital or family status. (Not su prohibited bases apply to all programs.) Persons ~roith dlsabllitles who require alternative means for communication of program intormatlon (graille. large print, audiotapa, sic_) should contact USDA's TARGET Center at 202-720-2600 (voice and TDD). TO fde a complaint of discrimination, write USDA, Director, Office of Civil Rights. Room 328•W, Whitten Building, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or calf (202) 720-5984 (voice and TDD) USDA is an equal opportunity provider and employer Mary Brandt - Re: Cave Spring Volleyball Page 1 r •~~ From: Brenda Holton To: Tamalyn Tanis Date: 1 /21 /04 8:13AM Subject: Re: Cave Spring Volleyball Tamalyn, thank you for getting this information to us so promptly. I think the information is very complete but if we do need anything else, either Mary Brandt or I will get back in touch with you. Also, just to re-confirm, the recognition of the team is scheduled for the Board of Supervisors' Meeting on Jan 27 at 7 p.m. Thanks again, Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co. roanoke.va. us »> "Tamalyn Tanis" <tamalyn1@cox.net> 01/20/04 10:53PM »> Below is the information needed for Cave Spring Volleyball \ Players: Erica Wiegand ~ Christie McFarland Emily Harvey Katie Morrison 2- Lauren Clary Stacey Craighead Andrea Thornton ~~Caittyn Long Claire Kerr ~Jillian Sullivan `Laura Jones ~~Andrea Sacrist Coaches: Tamalyn Tanis Mark Tanis Mike Wiegand Lindsay Cannon Team won their 2nd straight AA Virgina State title by defeating Jefferson Forest in the championship match. Won their first state championship in March 2003, then one their second title in November 2003 with a record of 26-2. The following players made the,-district teams: Emily Harvey ,Claire Kerr, Katie Morrison, Andrea Sacrist, Stacey Craighead, 8~ Lauren Clary. District Ptaver of the Year was Emily Harvey Claire Kerr 8 Emily Harvey made the Alt Region III team, Emily Harvey receivedR Tonal Player of the year honors. Emily Harvey & Claire Kerr are both eligible and should receive All-State Honors. Team was composed of 4 seniors 8~ 8 sophomores. The 4 seniors compiled a 2 year varsity record of 55-2. Mary Brandt - Re: Cave Spring Volleyball Page 2 ~.. If you need anything further, please let me know! Thank You, Tamalyn CC: Diane Childers; Mary Brandt S ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. a ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Resolution of congratulations to the Cave Spring High School Volleyball team for winning the State Group AA Championship for the second consecutive year APPROVED BY: Elmer C. Hodge £H County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring Knights won their second State Group AA Championship on November 22, 2003, by defeating Jefferson Forest High School and finishing the season with a record of 26 wins and 2 losses. The team was composed of four seniors and eight sophomores. The four seniors compiled atwo-year varsity record of 55 wins and 2 losses. In addition to the team members, the following individuals have been invited to attend the meeting: School Board members, Dr. Linda Weber, Superintendent of Schools; Dr. Martha Cobble, Principal; and Tamalyn Tanis, Coach. ;$4 „~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP FOR THE SECOND CONSECUTIVE YEAR WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring Knights Volleyball Team won their second consecutive State Group AA Championship on November 22, 2003, by defeating Jefferson Forest High School and finishing the season with a record of 26 wins and 2 losses; and WHEREAS, the Knights' team is comprised of four seniors and eight sophomores; and the four seniors have compiled atwo-year varsity record of 55 wins and 2 losses; and WHEREAS, the following players were named to the All-River Ridge District Team: Lauren Clary Stacey Craighead Emily Harvey Clair Kerr Katie Morrison Andrea Secrist; and WHEREAS, Emily Harvey was named to the All Region III Team and is eligible to receive All-State Honors; and was selected as Player of the Year for the River Ridge District and Region III and as the All-Timesland Volleyball Player of the Year; and WHEREAS, Claire Kerr was named to the All-Region III Team and is eligible to receive All-State Honors, and was named to the All-Timesland Volleyball First Team; and WHEREAS, the Knights are coached by Tamalyn Tanis and Assistant Coaches Mark Tanis, Lindsay Cannon and Mike Wiegand. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING KNIGHTS VOLLEYBALL TEAM: Lauren Clary, Stacey Craighead, Emily Harvey, Laura Jones, Claire Kerr, Caitlyn Long, Christie McFarland, Katie Morrison, Andrea Secrist, Jillian Sullivan, Andrea Thornton, and Erica Wiegand, for their athletic ability, their commitment, and their team spirit; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. 2 ~v ~ ~ ACTION NO. ITEM NO. -S^~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Public Hearing to Solicit Citizen Comment on the Proposed Creation of the Western Virginia Water Authority and Adoption of Resolution SUBMITTED BY: Elmer C. Hodge ~fl County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For more than a year now, the County of Roanoke and the City of Roanoke have been working to create a joint water and wastewater authority to best meet the needs of our residents. In order to achieve this, teams of County and City staff have been routinely meeting to determine the optimum way to merge our current operations into a new joint authority. The County Board and the City Council have met on numerous occasions to decide on the details of the formation, and to be informed on the overall progress being made by both sides in achieving the goal. The first step in the official creation of the new authority is the adoption of the Articles of Incorporation. In order to complete the Articles of Incorporation, the City and County had to first approve a name for the new authority (Western Virginia Water Authority) and to select the initial Authority Board Members. It is now up to the County Board and the City Council to both adopt a resolution approving the attached Articles of Incorporation. The City Council adopted the resolution at its meeting on January 20, 2004. A similar resolution is attached for your consideration today. Once the resolution is adopted, there are still several steps that will need to take place before the Authority is ready to operate. Among these are: ~-~ The Articles of Incorporation will be sent to the State Corporation Commission (SCC) for approval. An entity must be granted a charter from the SCC in order to operate in the Commonwealth. This approval process should take anywhere from 30 - 45 days. 2. The County and the City will need to approve user contracts with the Authority, to outline specific agreements regarding debt, transfer of capital, and zoning issues, as well as other issues. A public hearing will be held before the transfer of assets from the County to the Authority. 3. The Authority Board will need to adopt bylaws and operating procedures. 4. Water and Sewer rates for the new authority will need to be approved. The staff is still working on the rates with Black & Veatch. A joint meeting of the City Council, the County Board and the Authority Board has been scheduled for February 10, 2004 to present and discuss the proposed rates. The Authority will be holding a public hearing in the next few months on the proposed rates. 5. The new authority will need to adopt a budget for 2004-05. BENEFITS OF FORMING THE WESTERN VIRGINIA WATER AUTHORITY The formation of the Western Virginia Water Authority is beneficial to the citizens of both the County and the City for many reasons. Below is a brief outline of why the Authority is beneficial for County customers. - Reliability o An Authority establishes a stronger, more dependable water and sewer system for the Roanoke Valley by combining water sources and interconnections. ^ This provides a safety net for all parties in the event of an emergency. - Cost Savings for Residents o With an Authority, the county's residential customers will enjoy a SMALL decrease in their monthly water bills. o That savings will help customers deal with a SMALL anticipated increase in sewer rates. (This is an increase that will occur with or without an Authority in order to cover needed upgrades to the current wastewater treatment facility.) - Cost Savings for the County's budget o A combined operation allows for a single billing system. o Working together reduces standby crew costs. o An authority reduces operator costs at water treatment facilities. ~"~ - Future Planning o Preparing for the next major water source to carry the Valley into the future can be accomplished together as opposed to a single locality bearing the burden. o Eliminates or delays major capital expenditures for both Roanoke City and Roanoke County in terms of both water and sewer projects. It is also important to keep in mind what will happen to Roanoke County customers if the Authority is NOT formed. - Impact on Customer Water Rates o Residents will NOT see a decrease in their water bill-rather the probability of an increase in rates, because our existing contract with Roanoke City expires in 2020. Without this contract, Roanoke County will need to spend an estimated $15 million to extend water lines to County customers who presently use Roanoke City water lines. o Establishing new water lines would result in a minimum 15 % water rate increase (over current rates). ^ The current average water bill is $22.25. With an increase, customers' water bills could increase to $26.00. The projected average water bill for the Authority when rates equalize should be NO higher than $20.00. - Impact on Wastewater Treatment & Rates o Without an Authority, customers will still see an increase in their sewer rates. o Roanoke County will continue to have a minimal say in how the wastewater plant is operated. o Roanoke County will also be vulnerable to much highersewer rates when the sewer contract expires. STAFF RECOMMENDATION: This time has been set aside for a public hearing on the formation of the Western Virginia Water Authority. At the conclusion of the public hearing, staff recommends approving the attached resolution approving the Articles of Incorporation. -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION CREATING THE WESTERN VIRGINIA WATER AUTHORITY WHEREAS, the Board of Supervisors of Roanoke County, Virginia ("County") and the City Council of the City of Roanoke, Virginia ("City") have determined that it is in the best interests of the Roanoke Valley to create the Western Virginia Water Authority pursuant to the provisions of the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the 1950 Code of Virginia, as amended ("Act"), and desire to do so by the adoption of concurrent resolutions, and a public hearing has been held in accordance with the requirements of Section 15.2-5104 of the Act. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Creation of the Authority. There is hereby created the Western Virginia Water Authority ("Authority") 2. Articles of Incorporation. The Articles of Incorporation of the Western Virginia Water Authority are as follows: ARTICLES OF INCORPORATION OF THE WESTERN VIRGINIA WATER AUTHORITY The Board of Supervisors of Roanoke County and the Council of the City of Roanoke have by concurrent resolution adopted the following Articles of Incorporation of the Western Virginia Water Authority, pursuant to the Virginia Water and Waste Authorities Act (Chapter 51, Title 15.2 of the 1950 Code of Virginia, as amended) ("Act"). 1 `w" ti . I ,~~. ARTICLE I The name of the Authority shall be the Western Virginia Water Authority and the address of its principal office is 2012 South Jefferson Street, Suite 200, Roanoke, Virginia 24014. ARTICLE II The names of the incorporating political subdivisions are the County of Roanoke, Virginia and the City of Roanoke, Virginia. The County of Roanoke and the City of Roanoke, as the incorporating political subdivisions, hereby acknowledge, covenant, and agree that these Articles of Incorporation shall not be further amended or changed without the express agreement of each of the governing bodies of each of the incorporating political subdivisions. None of the following actions shall be taken or permitted to occur by the Board of the Authority without the affirmative vote of a majority of the members from each incorporating political subdivision of the Board of the Authority: (1) The inclusion of additional political subdivisions on the Authority; (2) Additional agreement with other political subdivisions, entities, or persons, for the bulk sale of surplus water or the acceptance and treatment of waste water. (3) The recommendation to the governing bodies for the appointment of the seventh member of the Board of the Authority. ARTICLE III The Board of the Authority shall consist of seven members. The names, addresses, and terms of office of the initial members of the Board of the Western 2 ~_ ; Virginia Water Authority ("Authority") are as follows: 1. Elmer C. Hodge, County Administrator - 3 year term Roanoke County Administration Center 5204 Bernard Drive P. O. Box 29800 Roanoke, VA 24018 2. Michael W. Altizer, Board of Supervisors - 2 year term 3108 Valley Stream Drive Roanoke, VA 24014 3. H. Odell "Fuzzy" Minnix ,Citizen - 4 year term 3314 Kenwick Trail, SW Roanoke, VA 24018 4. Darlene L. Burcham, City Manager - 3 year term Noel C. Taylor Municipal Building City Manager's Office 215 Church Avenue, Room 364 Roanoke, VA 24011 5. M. Rupert Cutler, City Council -2 year term 2865 Jefferson Street, SE Roanoke, VA 24014 6. Robert C. Lawson, Jr., Citizen - 4 year term Suntrust Bank, Suntrust Plaza 10 Franklin Road, SE, 9th Floor Roanoke, VA 24001 P. O. Box 2867 Roanoke, VA 2400 7. George W. Logan, Citizen - 4 year term 2217 Crystal Spring Ave., SW, Suite 200 Roanoke, VA 24014 P. O. Box 1190 Salem, VA 24153 The terms of office of each of the initial members shall begin on the date of issuance of a certificate of incorporation or charter for the Authority by the State Corporation Commission. The governing body of each participating political subdivision 3 ~„ ~ shall appoint the number of members, who may be members of the governing body, set forth opposite its name below: County of Roanoke -three City of Roanoke -three A seventh member shall be appointed jointly by the City of Roanoke and County of Roanoke. The six members of the Authority Board shall recommend to the City and the County the appointment of the seventh member. The City and the County shall ratify and confirm the appointment of the seventh member. If the City and the County fail to act or are unable to act within 60 days of the receipt of this recommendation, then the appointment of the seventh member shall be made by the judges of the Circuit Court for the 23~d Judicial Circuit. Initially, the governing body of the County of Roanoke shall appoint one member for afour-year term, one member for athree-year term, and one member for atwo-year term. Initially, the governing body of the City of Roanoke shall appoint one member for a four-year term, one member for athree-year term, and one member for atwo-year term. After the initial terms, each member shall be appointed for afour-year term or until a successor is appointed and qualified. The governing body of each political subdivision shall be empowered to remove at any time, without cause, any member appointed by it and appoint a successor member to fill the unexpired portion of the removed member's term. Each member shall be reimbursed by the Authority for the amount of actual expenses incurred in the performance of Authority duties. 4 ARTICLE IV The purposes for which the Authority is to be formed are to exercise all the powers granted to the Authority to acquire, finance, construct, operate, manage and maintain a water, waste water, sewage disposal and storm water control system and related facilities pursuant to the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the 1950 Code of Virginia, as amended ("Act"). The Authority shall have all of the rights, powers, and duties of an authority under the Act. It is not practicable to set forth herein information regarding preliminary estimates of capital costs, proposals for specific projects to be undertaken, or initial rates for the proposed projects. ARTICLE V The Authority shall serve the County of Roanoke, the City of Roanoke, and to the extent permitted by the Act and by the terms of these Articles and the Western Virginia Water Authority Member's Use Agreement, such other public or private entities as the Authority may determine upon the terms and conditions established pursuant to such contracts. ARTICLE VI The Authority shall cause an annual audit of its books and records to be made by the State Auditor of Public Accounts or by an independent certified public accountant at the end of each fiscal year and a certified copy thereof to be filed promptly with the governing body of each of the incorporating political subdivisions. 5 ~'~ Effective immediately. This resolution shall take effect immediately upon its adoption. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 RESOLUTION 012704-8 CREATING THE WESTERN VIRGINIA WATER AUTHORITY WHEREAS, the Board of Supervisors of Roanoke County, Virginia ("Count') and the City Council of the City of Roanoke, Virginia ("City") have determined that it is in the best interests of the Roanoke Valley to create the Western Virginia Water Authority pursuant to the provisions of the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the 1950 Code of Virginia, as amended ("Act"), and desire to do so by the adoption of concurrent resolutions, and a public hearing has been held in accordance with the requirements of Section 15.2-5104 of the Act. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Creation of the Authority. There is hereby created the Western Virginia Water Authority ("Authority") 2. Articles of Incorporation. The Articles of Incorporation of the Western Virginia Water Authority are as follows: ARTICLES OF INCORPORATION OF THE WESTERN VIRGINIA WATER AUTHORITY The Board of Supervisors of Roanoke County and the Council of the City of Roanoke have by concurrent resolution adopted the following Articles of Incorporation of the Western Virginia Water Authority, pursuant to the Virginia Water and Waste Authorities Act (Chapter 51, Title 15.2 of the 1950 Code of Virginia, as amended) ("Act"). 1 ARTICLE I The name of the Authority shall be the Western Virginia Water Authority and the address of its principal office is 2012 South Jefferson Street, Suite 200, Roanoke, Virginia 24014. ARTICLE II The names of the incorporating political subdivisions are the County of Roanoke, Virginia and the City of Roanoke, Virginia. The County of Roanoke and the City of Roanoke, as the incorporating political subdivisions, hereby acknowledge, covenant, and agree that these Articles of Incorporation shall not be further amended or changed without the express agreement of each of the governing bodies of each of the incorporating political subdivisions. None of the following actions shall be taken or permitted to occur by the Board of the Authority without the affirmative vote of a majority of the members from each incorporating political subdivision of the Board of the Authority: (1) The inclusion of additional political subdivisions on the Authority; (2) Additional agreement with other political subdivisions, entities, or persons, for the bulk sale of surplus water or the acceptance and treatment of waste water. (3) The recommendation to the governing bodies for the appointment of the seventh member of the Board of the Authority. ARTICLE III The Board of the Authority shall consist of seven members. The names, addresses, and terms of office of the initial members of the Board of the Westem 2 Virginia Water Authority ("Authority") are as follows: 1. Elmer C. Hodge, County Administrator - 3 year term Roanoke County Administration Center 5204 Bernard Drive P. 0. Box 29800 Roanoke, VA 24018 2. Michael W. Altizer, Board of Supervisors - 2 year term 3108 Valley Stream Drive Roanoke, VA 24014 3. H. Odell "Fuzzy" Minnix ,Citizen - 4 year term 3314 Kenwick Trail, SW Roanoke, VA 24018 4. Darlene L. Burcham, City Manager - 3 year term Noel C. Taylor Municipal Building City Manager's Office 215 Church Avenue, Room 364 Roanoke, VA 24011 5. M. Rupert Cutler, City Council -2 year term 2865 Jefferson Street, SE Roanoke, VA 24014 6. Robert C. Lawson, Jr., Citizen - 4 year term Suntrust Bank, Suntrust Plaza 10 Franklin Road, SE, 9th Floor Roanoke, VA 24001 P. O. Box 2867 Roanoke, VA 2400 7. George W. Logan, Citizen - 4 year term 2217 Crystal Spring Ave., SW, Suite 200 Roanoke, VA 24014 P. 0. Box 1190 Salem, VA 24153 The terms of office of each of the initial members shall begin on the date of issuance of a certificate of incorporation or charter for the Authority by the State Corporation Commission. The governing body of each participating political subdivision 3 shall appoint the number of members, who may be members of the governing body, set forth opposite its name below: County of Roanoke -three City of Roanoke -three A seventh member shall be appointed jointly by the City of Roanoke and County of Roanoke. The six members of the Authority Board shall recommend to the City and the County the appointment of the seventh member. The City and the County shall ratify and confirm the appointment of the seventh member. If the City and the County fail to act or are unable to act within 60 days of the receipt of this recommendation, then the appointment of the seventh member shall be made by the judges of the Circuit Court for the 23~d Judicial Circuit. Initially, the governing body of the County of Roanoke shall appoint one member for afour-year term, one member for athree-year term, and one member for atwo-year term. Initially, the governing body of the City of Roanoke shall appoint one member for a four-year term, one member for athree-year term, and one member for atwo-year term. After the initial terms, each member shall be appointed for afour-year term or until a successor is appointed and qualified. The governing body of each political subdivision shall be empowered to remove at any time, without cause, any member appointed by it and appoint a successor member to fill the unexpired portion of the removed member's term. Each member shall be reimbursed by the Authority for the amount of actual expenses incurred in the performance of Authority duties. 4 ARTICLE IV The purposes for which the Authority is to be formed are to exercise all the powers granted to the Authority to acquire, finance, construct, operate, manage and maintain a water, waste water, sewage disposal and storm water control system and related facilities pursuant to the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the 1950 Code of Virginia, as amended ("Act"). The Authority shall have all of the rights, powers, and duties of an authority under the Act. It is not practicable to set forth herein information regarding preliminary estimates of capital costs, proposals for specific projects to be undertaken, or initial rates for the proposed projects. ARTICLE V The Authority shall serve the County of Roanoke, the City of Roanoke, and to the extent permitted by the Act and by the terms of these Articles and the Western Virginia Water Authority Member's Use Agreement, such other public or private entities as the Authority may determine upon the terms and conditions established pursuant to such contracts. ARTICLE VI The Authority shall cause an annual audit of its books and records to be made by the State Auditor of Public Accounts or by an independent certified public accountant at the end of each fiscal year and a certified copy thereof to be filed promptly with the governing body of each of the incorporating political subdivisions. 5 3. Effective immediately. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney Mary Parker, Clerk to City Council 6 ACTION NO. ITEM NO. ~-~`~~~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Public hearing to solicit citizen comments on possible funding from the Virginia Community Development Block Grant (VCDBG) Local Innovation Program for entrepreneurial loans to Roanoke County businesses SUBMITTED BY: Melinda J. Cox Existing Business Manager APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Notice of this public hearing was advertised in The Roanoke Times on January 20tH Guidelines for the funding request are as follows: • CDBG funding of approximately $100,000 for assistance to Roanoke County businesses only • Roanoke County will be responsible for distribution of funds upon request from the Business Seed Capital, Inc. • The grant does not require matching funds or a commitment from the County's General Fund • Two public hearings at Board of Supervisors meetings are required • The Board of Supervisors is required to adopt a resolution of support for funding ~:~` FISCAL IMPACT: No fiscal impact on the County is anticipated. The County will disburse grant funds as requested by the Business Seed Capital, Inc. Board of Directors, who will qualify all loan applications and candidates. ~" ' Z ~ ~,,_~ o ,a= ~~~~~ ~~ ~~xr~a.~e rase O~~ice o~ the County Ac~.ministrator ELMER C. HODGE P.O. Box 29800 5204 Bernard Drive Roanoke, VA 24018-0798 December 30, 2003 Mr. Todd Christensen Virginia Department of Housing and Community Development 501 North 2°d St Richmond, VA 23219 Dear Mr. Christensen, ~M .~~.,. _~_. Phone: (540) 772-2004 Fax: (540) 772-2193 E-mail: ehodge~co.roanoke.va.us This letter is to inform you of Roanoke County's intention to apply for funding from the VCDBG Local Innovation Program. Below is information regarding our proposal. Project Name: Roanoke County Microloan Program Project Location: Roanoke County Project Cost: Roanoke County is requesting $100,000 from the Local Innovation Fund, to be spent entirely on loans to entrepreneurs. Roanoke County will partner with Business Seed Capital Incorporated, (BSCI), a local nonprofit organization that originates and manages small business loans. BSCI is contributing to the project matching funds that it has been granted through other sources. (Note that these funds have been awarded for BSCI's general operation, which serves a larger territory than the proposed CDBG project. However, about 50% of BSCI's activity occurs in Roanoke County, therefore a large percentage of these matching funds will be directly invested in the target area of the proposed CDBG project.) These matching funds are: • $66,437 from the U.S. Small Business Association's Microenterprise Development Program (PRIME); fiscal year is October to September; funds are used to provide classes and technical assistance to entrepreneurs; • $66,913 in administrative funds from the U.S. Small Business Administration's Microloan Demonstration Program; fiscal year is April to March; funds support staff costs associated with originating and managing loans, as well as providing technical assistance; • $35,000 in loan funds from the U.S. Small Business Administration's Microloan Demonstration Program; fiscal year is April to March; funds are dedicated loan funds; .:~ ,,_ ; • $53,120 from the Virginia Enterprise Initiative; fiscal year is July to June; funds support administrative costs and loan loss reserves; and • $17,587 from Total Action Against Poverty, the community action agency from which BSCI originated; fiscal year is July to June; funds support staff, administrative and loan costs. In summary, total project costs are $239,057, with $139,057 of that amount contributed from non-VCDBG sources. Project Description and Results: If funded, Roanoke County will contract with BSCI to conduct small business development classes and training, and to make microloans to entrepreneurs in Roanoke County. All classes, training activities, staff and overhead costs will be funded through the match funding contributed by BSCI. VCDBG Local Innovation funds will be spent entirely on microloans, which will be originated within the project year. BSCI expects that for every $1 of CDBG funds loaned, local banks will originate $1 through amulti-party loan, for an estimated total investment in Roanoke County of $200,000. Entrepreneurs will use the microloans to start new small businesses or expand existing small businesses in Roanoke County, resulting in the creation of new jobs. Attached is a one-page program description that provides more detail on the services BSCI will provide. Intended results are that BSCI will originate a minimum of six loans to new or expanding small businesses. This will result in the creation of at least 30 jobs; at least 51 % of which (16) will be held by or made available to low- and moderate-income persons, thereby meeting the HtTD/CDBG national objective of benefiting low- and moderate-income persons. Innovation: The proposed project is unique in that it offers the only source of alternative financing in this area to low-income entrepreneurs who typically are denied conventional bank financing. There are some other organizations that offer limited services similar to some of BSCI's services, such as entrepreneur training, classes, etc. However, unlike these other groups, BSCI is the only organization in the area that takes a financial risk by investing in these entrepreneurs. Capacity: Capacity of Roanoke County: The proposed project will be managed by Roanoke County's Department of Economic Development. Its mission is to design and implement innovative economic development programs and services that leverage community assets, create wealth and prosperity, and embrace the region's future. The department is committed to the following activities, which enhance the livability and vitality of an already award- . winning county: • Locating new technology based businesses and high tech manufacturing operations, • Aiding in the retention and expansion of the county's existing industries, and 2 ~ ~~ • Working cooperatively with workforce development organizations, schools and businesses in support of timely and competitive workforce development initiatives. Recent major investments by businesses which were assisted by Roanoke Countv's Department of Economic Development are as follows: • • The department assisted Marvin's Integrity Windows and Doors, a Minnesota-based corporation that has selected Valley Gateway Business Park as a new location. This represents a $32 million investment, with plans for over 400,000 square feet of manufacturing space and 350 new jobs. The department helped this company in obtaining a $500,000 Governor's Opportunity Fund grant and a $300,000 industrial access road grant as an incentive to offset their development costs. • The department also assisted Novozymes Biologicals with a 7,000 square foot expansion to their new R&D/administration facility located in the Center for Research and Technology. • With the help of Public/Private Partnership funds, Roanoke County retained the headquarters of Fink's Jewelers, the 39~' largest jeweler in the United States. Fink's Jewelers recently announced a new 12,000 sq. ft. corporate headquarters and flagship retail store to be built in South County, representing a $3 million capital investment and 45 jobs retained to the Roanoke Valley. • Anew 100,000 sq. ft. Lowe's Home Improvement Center was announced off of Route 460 in East County, representing a +/- $10 million investment. • ~ Gold's Gym announced a new 30,000 sq. ft. facility representing a $4 million capital investment and the creation of 30 new jobs. The Roanoke County Department of Economic Development not only succeeds at attracting new business investments, but also makes a concerted effort to retain and grow existing businesses through its Existing Business Program. Through this program. Economic Development staff members made personal visits to over 180 businesses last year. The Department also sponsors a local television show, an electronic newsletter, and quarterly roundtables to highlight achievements of large and small businesses, and to facilitate dialogue between business owners and local government. The Department partners with BSCI and other organizations such as the Small Business Development Center (SBDC) to encourage the development of small and micro businesses. Last year existing business new construction and expansions resulted in an estimated investment of $27,996,800, which encompasses 180,900 square feet and resulted in 127 new jobs in Roanoke County. Roanoke County's management team, profiled below, includes a wealth of experience in economic development, project administration, and community development. • Elmer Hodge, Roanoke County Administrator has ultimate responsibility for fulfilling commitments made by Roanoke County to the Virginia Department of Housing and Community Development. Hodge has served as Roanoke County Administrator since 1985, and has worked in local government for 28 years. ~'' A~a • Doug Chittum, Roanoke County Economic Development Director, has responsibility for oversight of this project. Chittum has served with Roanoke County since 2001, and previously served for fifteen years in the Roanoke. City Economic Development Department with his last post being Assistant Director. Chittum also has substantial experience in commercial development. • Melinda Cox, Existing Business Program Manager, will act as the primary liaison between Roanoke County and its contracted partner in this project, BSCI. Cox will be responsible for project management and reporting. Cox has served with the Roanoke County Economic Development Department since 1996, and prior to that served for ten years as a Director with Roanoke College. Capacity of Partner Organization: BSCI is a non-profit organization offering small business development services including financing, counseling, training and technical assistance to entrepreneurs. BSCI currently serves the counties of Roanoke, Botetourt, Alleghany, Craig and Bath, and the cities of Covington, Roanoke and Salem. BSCI originated as a program of Total Action Against Poverty (herein after referred to as TAP). TAP was established in 1965 as the designated Community Action Agency for a ruraUurban service area of 2,244 square miles in southwestern Virginia, containing a general population of more than 280,000 persons. TAP currently operates 31 programs and employs over 300 people. In 1994, TAP began operating the Business Seed Loan Program, targeting low-to- moderate income individuals for microenterprise development. In 2000, the Business Seed Loan Program was approved as an SBA Intermediary Microloan Program, and in 2001, it was awarded an SBA Prime grant to provide technical assistance services to entrepreneurs. In 2002, the Business Seed Loan Program of TAP formed Business Seed Capital Inc. (BSCI) in order to qualify to become a Community Development Financial Institution (CDFI). BSCI has an application pending with the United States Department of the Treasury. This designation would allow BSCI to make larger loans to larger businesses.' Since its origin with TAP nine years ago, The Business Seed Loan program, now BSCI, has continued to expand its ability to service more clients each year. Over the past nine years it has accomplished the following: • Assisted over 1200 persons with business development training. • Assisted over 550 persons with one-on-one counseling. • Assisted over 220 persons with starting or strengthening a business. • Helped entrepreneurs start over 50 new businesses. • Originated loans totaling $534,000. • Entrepreneurs then leveraged this capital to secure additional multiparty loans from conventional banks in excess of $523,000, for a total investment in small businesses of $1,057,000. I Currently BSCI can only make microloans of up to $35,000 to microbusinesses, which are defined as having five or fewer employees. Small business loans are larger, and can be loaned to businesses with up to 500 employees. 4 -~ • In the past year alone, these services have resulted in the creation of over 100 new jobs. Through these experiences, BSCI has developed and refined commercial financing products and business development training to be more effective to its clients. BSCI has developed a staff experienced in lending and familiar with its target market, and aboard with experience in community development, commercial lending, venture capital, equity investing, and law. BSCI's management team is profiled briefly below and includes a well rounded pool of skills: • Ted Edlich, President of BSCI with ultimate responsibility for fulfilling contractual obligations of this project, has over 30 years of experience in community development; • Dick Robers, Senior Vice President with responsibility for oversight of this project, has over 30 year of experience in business management and international business development; and • Chris Scott, Vice President with day-to-day supervisory and management responsibilities for this project, has eight years of direct experience in small business management and lending. Readiness: Roanoke County and BSCI are ready to implement this project now for three reasons: • The program infrastructure is well-established, so the partners will be able to begin making loans as soon as funds are granted. BSCI has a program infrastructure and board that are well-developed, and its administrative and overhead costs are secured through other funding sources. • The demand for microloans in Roanoke County is strong. BSCI currently has $205,000 loaned to 15 businesses in the greater Roanoke area, with a waiting list of 12 entrepreneurs in this area whose loan requests total over $180,000. • BSCI has almost fulfilled its current capacity to originate loans in Roanoke County. BSCI's loan pool has diminished to $35,000, and it must recapitalize it in order to expand its capacity and meet the demand described above. Roanoke County looks forward to hearing from you regarding our intention to apply for VCDBG Local Innovation Funds. If there is more information that you need at this time, please contact me at the number provided on this letterhead. Sincerely Elmer C. Hod e Administrator Enclosure 5 ~, "_.. _,.a; ". Description of BSCI Services Entrepreneur Training and Technical Assistance • Outreach: BSCI conducts extensive outreach in the community using grassroots venues, local-media, and networking with economic development offices, chambers of commerce, banks and other organizations. • Classes: Each month BSCI conducts one-day classes covering Basic Small Business Management and Basic Small Business Financing. Classes are often taught in partnership with other local organizations such as the SBA Small Business Development Center, SCORE (Service Corps of Retired Executives), and others. • Counseling: BSCI staffprovide one-on-one business counseling to entrepreneurs who are serious about starting a small business. Through counseling sessions BSCI staff help the entrepreneur develop a business plan and financing application, and help them work through any obstacles that stand in the way of starting their business. • Technical Assistance: After the entrepreneur has started a business, BSCI staff provide regular technical assistance to address problems and help the business owner stay on track. Financing • . Financing options include term loans and multi-party loans. • Loan packages range. from $500 to $35,000. • Terms range from 30 days to 5 years. • Interest rates are fixed at 9.99%. • There is a $301oan application fee, and a loan closing fee of 2% of the loan amount. • Multi-party loans pair BSCI financing with bank funding to provide applicants with a source of capital often viewed by the banks as a substitute for the owner's equity capital. Typically the entire loan package ranges from $35,000 to $105,000. If the total loan is over $50,000, BSCI usually commits $35,000. • For the purposes of the CDBG Local Innovation Funds, primary eligibility requirements for a loan will be that the applicant business is located in Roanoke County, and that the applicant is low to moderate income, or agrees to hire low to moderate income employees. • .Loan applicants must complete a loan application which includes a complete business plan, and must complete the BSCI SmaII Business Management Class and the BSCI Small Business Financing Class. The Loan Officer and the BSCI Director review the applicant's Loan application and credit history. Viable applications are reviewed by a Loan Review Committee; which makes final decisions on whether or not to approve the loan, interest rate, and loan term. • Amore detailed description of BSCI's due diligence and loan review process is available upon request, and will be included with the full application. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE 012704-9 TO REPEAL IN ITS ENTIItETY CHAPTER 8. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE AND ADOPTING CHAPTER 8.1. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE WHEREAS, pursuant to the authority of Article 4. Erosion and Sediment Control Law, Chapter 5, SOIL AND WATER CONSERVATION, of Title 10.1 of the Code of Virginia (1950, as amended), the County of Roanoke, Virginia, is authorized to establish and administer an erosion and sediment control program, including an Erosion and Sediment Control Ordinance; and, WHEREAS, at the request of the Board of Supervisors of Roanoke County, staff is reviewing the development standards and is recommending several revisions to be made effective by repeal of the former ordinance and adoption of the following Code provisions; and, WHEREAS, legal notice and advertisement has been published in a newspaper of general circulation within Roanoke County on January 13, 2004, and January 20, 2004; and, WHEREAS, the first reading of this ordinance was held on January 13, 2002, and the second reading and public hearing was held on January 27, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 8. EROSION AND SEDIMENT CONTROL of the Roanoke County Code be, and hereby is, repealed in its entirety. 2. That Chapter 8.1. EROSION AND SEDIlVIENT CONTROL of the Roanoke County Code be enacted as follows: CHAPTER 8.1 EROSION AND SEDIMENT CONTROL Section 8.1-1 TITLE, PURPOSE AND AUTHORITY. This ordinance shall be known as the "Erosion and Sediment Control Ordinance of the County of Roanoke, Virginia." The purpose of this chapter is to conserve the land, water, air and other natural resources of the County of Roanoke by establishing requirements for the control of erosion and sedimentation, and by establishing procedures whereby these requirements shall be administered and enforced. Section 8.1-2 APPLICABILITY OF CHAPTER IN TOWN OF VINTON The provisions of this chapter shall be applicable within the corporate limits of the Town of Vinton. Administrative procedures and review fees may be established to accommodate the review of plans for development located within the town. Section 8.1-3 DEFINITIONS: As used in the ordinance, unless the context requires a different meaning: A. "Agreement in Lieu of a Plan" means a contract between the plan-approving authority and the owner which specifies conservation measures which must be implemented in all construction disturbing between 2,500 square feet and 5,000 square feet and/or 250-500 cubic yards; this contract may be executed by the plan-approving authority in lieu of a formal site plan. B. "Applicant" means any person submitting an erosion and sediment control plan for approval or requesting the issuance of a permit, when required, authorizing land-disturbing activities to commence. C. "Board" means the Virginia Soil and Water Conservation Board. D. "Certified Inspector" means an employee or agent of a program authority who holds a certificate of competence from the Board in the area of project inspection. E. "Certified Plan Reviewer" means an employee or agent of a program authority who (i) holds a certificate of competence from the Board in the area of plan review (ii) is licensed as a professional engineer, architect, certified landscape architect or land surveyor pursuant to Article 1 (Sec. 54.1-400 et seq.) of Chapter 4 of Title 54.1. F. "Certified Program Administrator" means an employee or agent of a program authority who holds a certificate of competence from the Board in the area of program administration. G. "Clearing" means any activity which removes the vegetative ground cover including, but not limited to, root mat removal or top soil removal. H. "Conservation Plan," "Erosion and Sediment Control Plan" or "Plan" means a document containing material for the conservation of soil and water resources of a unit or group of units of land. It may include appropriate maps, an appropriate soil and water plan inventory, and management information with needed interpretations and a record of decisions contributing to conservation treatment. The plan shall contain all major conservation decisions to assure that the entire unit or units of land will be so treated to achieve the conservation objectives. I. "County" means the County of Roanoke. J. "Denuded" means a term applied to land that has been physically disturbed and no longer supports vegetative cover. 2 K. "Department" means the Department of Conservation and Recreation. L. "Development" means a tract of land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or is to contain three or more residential dwelling units. M. "Director" means the Director of Community Development or his assignee. N. "District" or "Soil and Water Conservation District" refers to the Blue Ridge Soil and Water Conservation District. O. "Dormant" refers to denuded land that is not actively being brought to a desired grade or condition. P. "Erosion Impact Area" means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This defmition shall not apply to any lot or parcel of land of 10,000 square feet or less used for residential purposes. Q. "Excavating" means any digging, scooping or other methods of removing earth materials. R. "Filling" means any depositing or stockpiling of earth materials. S. "Grading" means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. T. "Land-Disturbing Activity" means any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; 2. Individual service connections; 3. Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining; 6. Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; 7. Tilling, planting, or harvesting of agricuhural, horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; however, this exception shall not apply to harvesting of forest crops unless the area on which harvesting occurs is reforested artificially or naturally in accordance with the provisions of Chapter 11 (Sec. 10.1-1100 et seq.) of this title or is converted to bona fide agricultural or improved pasture use as described in subsection B of Sec. 10.1-1163; 8. Repair or rebuilding of the tracks, rights-of--way, bridges, communication facilities and other related structures and facilities of a railroad company; Agricultural engineering operations including but not limited to the construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, Article 2 (Section 10.1-604 et. seq.) of Chapter 6 ofthe Code of Virginia, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; 10. Disturbed land areas for all uses of less than 2,500 square feet and/or less than 250 cubic yards in size; 11. Installation of fence and sign posts or telephone and electric poles and other kinds of posts or poles; 12. Emergency work to protect life, limb or property, and emergency repairs; provided that if the land- disturbing activity would have required an approved erosion and sediment control plan, if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements ofthe plan-approving authority. U. "Land disturbing permit" means a permit issued by the County of Roanoke for the clearing, filling, excavating, grading, transporting of land or for any combination thereof or for any purpose set forth herein. V. "Local Erosion and Sediment Control Program" or "program" means an outline ofthe various methods employed by the County of Roanoke to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the state program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement, and evaluation. W. "Owner" means the owner or owners ofthe freehold ofthe premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. X. "Permittee" means the person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. Y. "Person" means any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town or other political subdivision ofthe commonwealth, any interstate body, or any other legal entity. Z. "Plan-approving authority" means the Department of Community Development which is responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit or units of lands and for approving plans. AA. "Post-development" refers to conditions that may be reasonably expected or anticipated to exist after completion ofthe land development activity on a specific site or tract of land. BB. "Pre-development" refers to conditions at the time the erosion and sediment control plan is submitted to the plan-approving authority. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre-development conditions. CC. "Program authority" means the County of Roanoke which has adopted a Soil Erosion and Sediment Control Program approved by the Board. DD. "Responsible Land Disturber" means an individual from the project or developmenrt team, who will be in charge of and responsible for carrying out aland-disturbing activity covered by an approved plan or agreement in lieu of a plan, who (i) holds a Responsible Land Disturber certificate of competence, (ii) holds a current certificate of competence from the Board in the areas of Combined Administration, Program Administration, Inspection or Plan Review, (iii) holds a current Contractor certificate of competence for erosion and sediment control, or (iv) is licensed in Virginia as a professional engineer, architect, certified landscape architect or land surveyor pursuant to Article 1 (Sec. 54.1-400 et seq.) of Chapter 4 of Title 54.1. 4 EE. "Single-family residence" means a noncommercial dwelling that is occupied exclusively by one family. FF. "Stabilized" means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. GG. "State waters" means all waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. HH. "Town" means the incorporated Town of Vinton. I I. "Transporting" means any moving of earth materials from one place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. Section 8.1-4 ADMINISTRATION OF CHAPTER IN CONJUNCTION WITH SUBDIVISION AND ZONING ORDINANCES. This chapter shall be administered, where applicable, in conjunction with the county's subdivision and zoning ordinances wherein such apply to the development and subdivision of land within the county or where such apply to development on previously subdivided land within the county. Section 8.1-5 LOCAL EROSION AND SEDIMENT CONTROL PROGRAM A. Pursuant to section 10.1-562 Of the Code of Virginia, the County of Roanoke hereby adopts the regulations, references, guidelines, standards and specifications promulgated by the Virginia Soil and Water Conservation Board and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of properties, stream channels, waters and other natural resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in but not limited to the "Virginia Erosion and Sediment Control Regulations" and the Virginia Erosion and Sediment Control Handbook, as amended. B. The County of Roanoke hereby designates the Director of Community Development or his assignee as the plan-approving authority. C. The program and regulations provided for in this ordinance shall be made available for public inspection at the office ofthe Department of Community Development. D. Pursuant to Sec. 10.1-561.1 ofthe Code of Vir inia, an erosion control plan shall not be approved until it is reviewed by a certified plan reviewer. Inspections of land-disturbing activities shall be conducted by a certified inspector. The Erosion Control Program of the County of Roanoke shall contain a certified program administrator, a certified plan reviewer, and a certified inspector, who may be the same person. Section 8.1-6. REGULATED LAND-DISTURBING ACTIVITIES; SUBMISSION AND APPROVAL OF PLANS; CONTENTS OF PLANS A. Except as provided herein, no person SHALL engage in any land-disturbing activity until he has submitted to the Department of Community Development for the County of Roanoke one of the following for the land-disturbing activity and it has been approved by the plan approving authority. 1. Where the land-disturbing activity results in between 2,500 square feet and 5,000 square feet and/or 250-500 cubic yards of disturbed area, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. 2. Where the land-disturbing activity results in between 5,000 square feet and 10,000 square feet and/or 500-750 cubic yards of disturbed area, either a plot plan prepared by a certified Responsible Land Disturber or an engineered plan prepared by a professional engineer showing the erosion and sediment control measures must be submitted and executed by the plan-approving authority. A certified Responsible Land Disturber must be named. 3. Where the land-disturbing activity results in 10,000 square feet or more and/or 750 cubic yards or more of disturbed area, an erosion and sediment control plan must be submitted which has been prepared by a professional engineer. For disturbed areas of less than 10,000 square feet, refer to the chart below to determine requirements for the site. Square Feet &/or CubicYards Requirements <2,500 0 Exempt from E & S Plan; *Building Perm it Plot Plan required 2,500-5,000 250-500 "l~greem ent in Lieu" of a plan; permit fee; *Building Permit Plot Plan required 5,000-10,000 500-750 Certified R LD, *Building Permit Plot Plan by a certified R LD or a P.E.; perm it fee >10,000 >750 RLD, Erosion and SedimentControl Plan prepared bya P.E.; agreement; surety; a *Building Permit Plot Plan, if required by the Building Commissioner B. *Refer to the Virginia Uniform Statewide Building Code for Building Permit Plot Plan Requirements C. If lots in a subdivision are sold to another owner, that person is responsible for obtaining a certified Responsible Land Disturber and submitting a plot plan for each lot to obtain an Erosion and Sediment Control permit. D. The standards contained with The "Virginia Erosion and Sediment Control Regulations," and The Vir inia Erosion and Sediment Control Handbook and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" are to be used by the applicant when making a submittal under the provisions of this ordinance and in the preparation of an erosion and sediment control plan. In cases where one standard conflicts with another, the more stringent applies. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. E. The plan approving authority shall grant written approval within 45 days of the receipt of the plan, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this ordinance. When the plan is determined to be inadequate, written notice of disapproval stating the specific reasons for disapproval shall be communicated to the applicant within forty-five days. The notice shall specify the modifications, terms and conditions that will permit approval of the plan. If no action is taken by the plan- approving authority within the time specified above, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. F. Responsible Land Disturber requirement. As a prerequisite to engaging in the land-disturbing activities shown on the approved plan, the person responsible for carrying out the plan shall provide the name of an individual holding a certificate of competence, to the program authority, as provided by Section 10.1-561, of the Virginia Erosion and Sediment Control Law, who will be in charge of and responsible for carrying out the land-disturbing activity (the Responsible Land Disturber). Failure to provide the name of an individual holding a certificate of competence prior to engaging in land-disturbing activities may result in revocation of the approval of the plan and the person responsible for carrying out the plan shall be subject to the penalties provided in this ordinance. However, the plan-approving authority may waive the certificate of competence for an "Agreement in Lieu of a Plan" for construction of asingle-family residence meeting the requirements in 8.1-3T (10) of this 6 ordinance. If a violation occurs during the land-disturbing activity, then the person responsible for carrying out the "Agreement in Lieu of a Plan" shall correct the violation and provide the name of an individual holding a certificate of competence, as provided by Section 10.1-561 of the Virginia Erosion and Sediment Control Law. Failure to provide the name of an individual holding a certificate of competence shall be a violation of this ordinance and may result in penahies provided in this ordinance. G. An approved plan may be changed by the plan approving authority when: The inspection reveals that the plan is inadequate to satisfy applicable regulations; or 2. The person responsible for carrying out the plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this ordinance, are agreed to by the plan approving authority and the person responsible for carrying out the plan. H. In order to prevent further erosion, the County of Roanoke may require approval of a conservation plan for any land identified in the local program as an erosion impact area. I. When land-disturbing activity will be required of a corrtractor performing construction work pursuant to a construction contract, the preparation, submission, and approval of an erosion control plan shall be the responsibility of the owner. J. Whenever electric and telephone utility companies or railroad companies undertake any of the activities included in subdivisions 1 and 2 of this subsection, they shall be considered exempt from the provisions of this ordinance. Construction, installation or maintenance of electric transmission, natural gas and telephone utility lines, and pipelines; and 2. Construction of the tracks, rights-of--way, bridges, communication facilities and other related structures and facilities of the railroad company. The Board shall have 60 days in which to approve the specifications. If not action is taken by the Board within 60 days, the specifications shall be deemed approved. Individual approval of separate projects within subdivisions 1 and 2 of this subsection is not necessary when approved specifications are followed. Projects not included in subdivisions 1 and 2 of this subsection shall comply with the requirements of the appropriate local erosion and sediment control program. The Board shall have the authority to enforce approved specifications. K. State agency projects are exempt from the provisions of this ordinance, pursuant to Section 10.1-564 of the Code of Virginia. L. Ifthe grade of a site is more than 33.3%, refer to the International Building Code for Steep Slope Development requirements. Section 8.1-7. PERMITS; FEES; BONDING; ETC.: A. Agencies authorized under any other law to issue grading, building, or other permits for activities involving land-disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. B. No person SHALL engage in any land-disturbing activity until he has acquired aland-disturbing permit, unless the proposed land-disturbing activity is specifically exempt from the provisions of this ordinance, and has paid the fees and posted the required bond. 7 C. Fees: An applicant requesting permission to begin land-disturbing activity pursuant to this article shall pay the following fees to cover the administrative expense of review, permitting, and inspection. Square Feet &/or Cubic Yards Fees Cap Requirement <2,500 <250 $0.00 None 2,500-5,000 250-500 $25.00 In Lieu of Agreement 5,000-10,000 500-750 $50.00 Responsible Land Disturber >10,000 >750 $100 + $100/disturbed acre or portion $500.00 Certified Inspector for project >10,000 >750 $100 + $100/disturbed acre or portion No Certified Inspector for project D. Bond: All applicants for permits shall provide to the County of Roanoke a performance bond, cash escrow, or an irrevocable letter of credit acceptable to the Director of Community Development or his assignee, to ensure that measures could be taken by the County of Roanoke at the applicant's expense should the applicant fail, AFTER PROPER NOTICE, within the time specified to initiate or maintain appropriate conservation measures required of him as a result of his land-disturbing activity. Should it be necessary for the County of Roanoke to take such conservation action, the County of Roanoke may collect from the applicant any costs in excess of the amount of the surety held. Within sixty (60) days of adequate stabilization and completion of all other site requirements, as determined by the Director of Community Development or his assignee, such bond, cash escrow or letter of credit, or the unexpended or unobligated portion thereof shall be either refunded to the applicant or terminated. E. These requirements are in addition to all other provisions relating to the issuance of permits and are not intended to otherwise affect the requirements for such permits. Section 8.1-8. MONITORING, REPORTS, AND INSPECTIONS A. The County of Roanoke may require the person responsible for carrying out the plan and/or the Responsible Land Disturber to monitor and maintain the land-disturbing activity. The Responsible Land Disturber will maintain records of these inspections and maintenance, to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. B. The Department of Community Development shall periodically inspect the land-disturbing activity as required under the state program to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. If the Director of Community Development or his assignee determines that there is a failure to comply with the plan or if the plan is determined to be inadequate, notice shall be served upon the permittee, person responsible for carrying out the plan or the Responsible Land Disturber by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land- disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the permit may be revoked and the permittee shall be deemed to be in violation of this ordinance and, upon conviction, shall be subject to the penalties provided by this ordinance. C. Upon determination of a violation of this ordinance, the Director of Community Development or his assignee may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. If land-disturbing activities have commenced without an approved plan or proper permits, the Director of Community Development or his assignee may, in conjunction with or subsequent to a notice to comply as 8 specified in this ordinance, issue an order requiring that all of the land-disturbing and/or construction activities be stopped until an approved plan or any required permits are obtained. Failure to comply will result in civil penalties as outlined in Section 8.1-9 of this ordinance. Where the alleged noncompliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the commonwealth, or where the land-disturbing activities have commenced without an approved plan or any required permits, such an order may be issued without regard to whether the permittee has been issued a notice to comply as specified in this ordinance. Otherwise, such an order maybe issued only after the permittee has failed to comply with such a notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the enforcing authority or permit holder for appropriate relief to the Circuit Court of the County of Roanoke. If the alleged violator has not obtained an approved plan or any required permits within seven days from the date of service of the order, the Director of Community Development or his assignee may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to the address specified in the permit application or the land records of the County of Roanoke. The owner may appeal the issuance of an order to the Circuit Court of the County of Roanoke. Any person violating or failing, neglecting or refusing to obey an order issued by the Director of Community Development or his assignee may be compelled in a proceeding instituted in the Circuit Court of the County of Roanoke to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the Director of Community Development or his assignee from taking any other action authorized by this ordinance. Section 8.1-9. PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalties: 1. A civil penalty in the amount listed on the schedule below shall be assessed for each violation of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.6-1 shall be $1,000/day. b) Vegetative Measures -failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $100/violation/day. c) Structural Measures -failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $100/violation/day. d) Watercourse Measures -failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $100/violation/day. e) Underground Utility Measures -failure to comply with item 16(a) and/or (c) shall be $100/violation/day. fj Failure to obey a stop work order shall be $100/day. g) Failure to stop work when permit revoked $100/day. 9 2. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the commencement of land-disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties according to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under Subsection A of this section. C. The Director of Community Development or his assignee may apply to the Circuit Court of the County of Roanoke to enjoin a violation or a threatened violation of this ordinance, without the necessity of showing that an adequate remedy at law does not exist. D. In addition to any criminal penalties provided under this ordinance, any person who violates any provision of this ordinance may be liable to the County of Roanoke in a civil action for damages. E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County of Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the County of Roanoke, except that where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the State Treasury. F. With the consent of any person who has violated or failed, neglected or refused to obey any regulation or condition of a permit or any provision of this ordinance, the County of Roanoke may provide for the paymetrt of civil charges for violations in specific sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil charges shall be instead of any appropriate civil penahy which could be imposed under Subsection B or E. G. The County's Attorney shall, upon request of the County of Roanoke or the permit issuing authority, take legal action to enforce the provisions of this ordinance. H. Compliance with the provisions of this ordinance shall be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. Section 8.1-10. APPEALS AND JUDICIAL REVIEW Any applicant under the provision of this ordinance who is aggrieved by any action of the County of Roanoke or its agetrt in disapproving plans submitted pursuant to this ordinance shall have the right to apply for and receive a review of such action by the Roanoke County Board of Supervisors. In reviewing the agent's actions, the Board of Supervisors shall consider evidence and opinions presented by the aggrieved applicant and agent. After considering the evidence and opinions, the Board of Supervisors decision shall be fmal, subject only to review by the Circuit Court of the County of Roanoke. Any applicant who seeks an appeal hearing before the Board of Supervisors shall be heard at the next regularly scheduled Board of Supervisors public hearing provided that the Board of Supervisors and other involved parties have at least 30 days prior notice. Final decisions of the County of Roanoke under this ordinance shall be subject to review by the County of Roanoke Circuit Court, provided an appeal is filed within 30 days ftom the date of any written decision adversely affecting the rights, duties, or privileges of the person engaging in or proposing to engage in land-disturbing activities. Section 8-1.11 CIVIL VIOLATIONS, SUMMONS, GENERALLY. A. The Director shall prepare an appropriate "Erosion and Sediment Control Civil Violation Summons" for use in enforcing the provisions of this Chapter. 10 B. Any inspector of the plan approving authority charged with enforcing this Chapter shall serve upon any owner or permittee in violation of this Chapter, a summons notifying the owner or permittee of said violation. If unable to serve the owner or permittee in person, the inspector may notify by summons an owner or permittee committing or suffering the existence of a violation by certified, return receipt requested mail, of the infraction. The Roanoke County Sheriffs Office may also deliver the summons. The summons shall contain the following information: 1. The name and address of the person charged. 2. The nature of the violation and ordinance provision(s) being violated. 3. The location, date, and time that the violation occurred, or was observed. 4. The amount of the civil penalty assessed for the violation. The manner, location, and time that the civil penalty may be paid to the County. 6. The right of the recipient of the summons to elect to stand trial for the infraction and the date of such trial. C. The summons shall provide that any person summoned for a violation may, within 5 days of actual receipt of the summons or, within 10 days from the date of mailing of the summons, elect to pay the civil penalty by making an appearance in person, or in writing by mail to the Roanoke County Treasurer's Office and, by such appearance, may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. D. If a person charged with a violation does not elect to enter a waiver of trial and admit liability, the County shall cause the Sheriff of Roanoke County to serve the summons on the person charged in the manner prescribed by law. The violation shall be tried in General District Court in the same manner and with the same right of appeal as provided for in Title 8.01 of the Code of Virginia. In any trial for a scheduled violation authorized by this section, it shall be the burden of the County to show the liability of the violator by the preponderance of the evidence. Any admission of liability, or finding of liability shall not be a criminal conviction for any purpose. E. The remedies provided for in this section are cumulative, and are not exclusive and, except as provided above, shall be in addition to any other remedies by law. F. The owner or permittee may pay the civil penalty to the Treasurer prior to the trial date, provided he also pays necessary court costs in addition to the civil penalty. G. Within the time period prescribed in C., above, the owner or permittee, may contest the violation by presenting it to the Director, who shall certify the contest in writing, on an appropriate form, to the General District Court. H. Failure to pay the civil penalty, or to contest the violation, within the time period prescribed in C., above, shall result in the immediate issuance of a stop work order and the revocation of the permit, if any. 3. That the provisions ofthis ordinance shall be effective on February 1, 2004. 11 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTE: Brenda Holton, CMC Deputy Clerk to the Board of Supervisors 12 cc: File Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Charles N. Dorsey, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Francis W. Burkart, III, Judge Theresa A. Childress, Clerk Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Jill Loope, Assistant Director, Economic Development Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver, Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Horn, Commissioner of Revenue 13 .• ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 27, 2004 AGENDA ITEM: Second reading of ordinance to repeal in its entirety Chapter 8. Erosion and Sediment Control of the Roanoke County Code and adopting Chapter 8.1. Erosion and Sediment Control of the Roanoke County Code SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge ~/~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On August 12, 2003, staff presented to the Board of Supervisors an overview of the County's drainage maintenance program identifying immediate needs and prevention recommendations. The heavy rains and the enormous number of drainage complaints received last year raised concerns about additional development standards. With the continued development on steep slopes, marginal soils and lots, staff offered short-term and long-term actions. One of the short-term actions identified was amending Roanoke County Erosion and Sediment Control Ordinance to reduce the disturbed area exemption. The reduction in the disturbed area exemption will require the development community to submit additional information to the County allowing staff the opportunity to ensure that proper development practices are used during construction. County staff and representatives from the Roanoke Regional Homebuilders Association have worked together and support the proposed changes. Administrative changes have been made to correct department names and titles and to correspond with Virginia's Erosion and Sediment Control Law. The following is a summary of the revisions to the current Erosion and Sediment Control Ordinance affecting daily operations. ~-~i • Inspectors, Plan Reviewers and Program Administrators must hold a certificate of competence from the Virginia Soil and Water Conservation Board in their area of expertise, except that a Certified Plan Reviewer can be certified by being licensed as a professional engineer, architect, certified landscape architect or land surveyor. Certified Inspectors may be employed by developers on job sites to reduce the amount of Erosion and Sediment Control permit fees that need to be paid prior to plan approval. A Responsible Land Disturber, an individual from the project or development team, is required by the state of Virginia. This person will be in charge of and responsible for carrying out gland-disturbing activity covered by an approved plan or agreement in lieu of a plan, who (i) holds a Responsible Land Disturber certificate of competence, (ii) holds a current certificate of competence from the Board in the areas of Combined Administration, Program Administration, Inspection or Plan Review, (iii) holds a current Contractor certificate of competence for erosion and sediment control, or (iv) is licensed in Virginia as a professional engineer, architect, certified landscape architect or land surveyor. Failure to provide the name of an individual holding a certificate of competence prior to engaging inland-disturbing activities may result in revocation of the approval of the plan and the person responsible for carrying out the plan shall be subject to the penalties provided in this ordinance. • Transfer of properties in a subdivision to another owner, will result in the new owner being responsible for obtaining a certified Responsible Land Disturber and submitting a plot plan for each lot to obtain an Erosion and Sediment Control permit. • If the grade of a site is more than 33.3%, a developer must refer to the Virginia Uniform Statewide Building Code for grading and building requirements in steep slope areas. • Square footage and cubic yard requirements are as follows: Square Feet &/or Cubic Yards Re uirements <2,500 0 Exempt from E & S Plan;'`Buildin Permit Plot Plan required 2,500-5,000 250-500 "A reement in Lieu" of a Ian; ermit fee; 'Buildin Permit Plot Plan re uired 5,000-10,000 500-750 Certified RLD, `Buildin Permit Plot Plan b a certified RLD or a P.E.; ermit fee >10,000 >750 RLD, Erosion and Sediment Control Plan prepared by a P.E.; agreement; surety; a `Buildin Permit Plot Plan *Refer to the _Virginia Uniform Statewide Building Code for Building Permit Plot Plan Requirements. • To handle the administrative review required for land disturbing activities involving all single family structures disturbing less than 10,000 square feet, a 3-day work review schedule will be implemented. • Persons requesting to initiate land disturbing activities shall pay the following fees to cover the administrative expense of review, permitting, and inspection: S uare Feet &/or Cubic Yards Fees Ca Re uirement <2,500 <250 $0.00 None 2,500-5,000 250-500 $25.00 In Lieu of A reement 5,000-10,000 500-750 $50.00 Responsible Land Disturber >10,000 >750 $100 + $100/disturbed acre or ortion $500.00 Certified Inspector for pro~ect >10,000 >750 $100 + $100/disturbed acre or ortion No Certified Inspector for pro~ect FISCAL IMPACT: None ALTERNATIVES: 1. Approve the second reading of the ordinance to repeal in its entirety Chapter 8. Erosion and Sediment Control of the Roanoke County Code and adopting Chapter 8.1. Erosion and Sediment Control of the Roanoke County Code 2. Approve the second reading to amend only those items that deal with Administrative changes to correspond with Virginia's Erosion and Sediment Control Law with an effective date of February 1, 2004. STAFF RECOMMENDATION: Staff recommends alternative #1. ~~ F~ l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 27, 2004 ORDINANCE TO REPEAL IN ITS ENTIRETY CHAPTER 8. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE AND ADOPTING CHAPTER 8.1. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE WHEREAS, pursuant to the authority of Article 4. Erosion and Sediment Control Law, Chapter 5, SOIL AND WATER CONSERVATION, of Title 10.1 of the Code of Virginia (1950, as amended), the County of Roanoke, Virginia, is authorized to establish and administer an erosion and sediment control program, including an Erosion and Sediment Control Ordinance; and, WHEREAS, at the request of the Board of Supervisors of Roanoke County, staff is reviewing the development standards and is recommending several revisions to be made effective by repeal of the former ordinance and adoption of the following Code provisions; and, WHEREAS, legal notice and advertisement has been published in a newspaper of general circulation within Roanoke County on January 13, 2004, and January 20, 2004; and, WHEREAS, the first reading of this ordinance was held on January 13, 2002, and the second reading and public hearing was held on January 27, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: I. That Chapter 8. EROSION AND SEDIMENT CONTROL of the Roanoke County Code be, and hereby is, repealed in its entirety. 2. That Chapter 8.1. EROSION AND SEDIMENT CONTROL of the Roanoke County Code be enacted as follows: ~~r CHAPTER 8.1 EROSION AND SEDIMENT CONTROL Section 8.1-1 TITLE, PURPOSE AND AUTHORITY. This ordinance shall be known as the "Erosion and Sediment Control Ordinance of the County of Roanoke, Virginia." The purpose of this chapter is to conserve the land, water, air and other natural resources of the County of Roanoke by establishing requirements for the control of erosion and sedimentation, and by establishing procedures whereby these requirements shall be administered and enforced. Section 8.1-2 APPLICABILITY OF CHAPTER IN TOWN OF VINTON The provisions of this chapter shall be applicable within the corporate limits of the Town of Vinton. Administrative procedures and review fees may be established to accommodate the review of plans for development located within the town. Section 8.1-3 DEFINITIONS: As used in the ordinance, unless the context requires a different meaning: A. "Agreement in Lieu of a Plan" means a contract between the plan-approving authority and the owner which specifies conservation measures which must be implemented in all construction disturbing between 2,500 square feet and 5,000 square feet and/or 250-500 cubic yards; this contract may be executed by the plan-approving authority in lieu of a formal site plan. B. "Applicant" means any person submitting an erosion and sediment control plan for approval or requesting the issuance of a permit, when required, authorizing land-disturbing activities to commence. C. "Board" means the Virginia Soil and Water Conservation Board. D. "Certified Inspector" means an employee or agent of a program authority who holds a certificate of competence from the Board in the area of project inspection. E. "Certified Plan Reviewer" means an employee or agent of a program authority who (i) holds a certificate of competence from the Board in the area of plan review (ii) is licensed as a professional engineer, architect, certified landscape architect or land surveyor pursuant to Article 1 (Sec. 54.1-400 et seq.) of Chapter 4 of Title 54.1. F. "Certified Program Administrator" means an employee or agent of a program authority who holds a certificate of competence from the Board in the area of program administration. G. "Clearing" means any activity which removes the vegetative ground cover including, but not limited to, root mat removal or top soil removal. H. "Conservation Plan," "Erosion and Sediment Control Plan" or "Plan" means a document containing material for the conservation of soil and water resources of a unit or group of units of land. It may include appropriate maps, an appropriate soil and water plan inventory, and management information with needed interpretations and a record of decisions contributing to conservation treatment. The plan shall contain all major conservation decisions to assure that the entire unit or units of land will be so treated to achieve the conservation objectives. I. "County" means the County of Roanoke. J. "Denuded" means a term applied to land that has been physically disturbed and no longer supports vegetative cover. 2 K. "Department" means the Department of Conservation and Recreation L. "Development" means a tract of land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or is to contain three or more residential dwelling units. M. "Director" means the Director of Community Development or his assignee. N. "District" or "Soil and Water Conservation District" refers to the Blue Ridge Soil and Water Conservation District. O. "Dormant" refers to denuded land that is not actively being brought to a desired grade or condition. P. "Erosion Impact Area" means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land of 10,000 square feet or less used for residential purposes. Q. "Excavating" means any digging, scooping or other methods of removing earth materials. R. "Filling" means any depositing or stockpiling of earth materials. S. "Grading" means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. T. "Land-Disturbing Activity" means any land change which may result in soil erosion from water or wind and the movement of sediments into State waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; Individual service connections; Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining; 6. Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; 7. Tilling, planting, or harvesting of agricultural, horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; however, this exception shall not apply to harvesting of forest crops unless the area on which harvesting occurs is reforested artificially or naturally in accordance with the provisions of Chapter 11 (Sec. 10.1-1100 et seq.) of this title or is converted to bona fide agricultural or improved pasture use as described in subsection B of Sec. 10.1-1163; 8. Repair or rebuilding of the tracks, rights-of--way, bridges, conununication facilities and other related structures and facilities of a railroad company; Agricultural engineering operations including but not limited to the construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, Article 2 (Section 10.1-604 et. seq.) of Chapter 6 of the Code of Virginia, ditches, strip cropping, lister furrowing,contour cultivating, contour furrowing, land drainage, and land irrigation; 10. Disturbed land areas for all uses of less than 2,500 square feet and/or less than 250 cubic yards in size; 11. Installation offence and sign posts or telephone and electric poles and other kinds of posts or poles; 12. Emergency work to protect life, limb or property, and emergency repairs; provided that if the land- disturbing activity would have required an approved erosion and sediment control plan, if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements of the plan-approving authority. U. "Land disturbing permit" means a permit issued by the County of Roanoke for the clearing, filling, excavating, grading, transporting of land or for any combination thereof or for any purpose set forth herein. V. "Local Erosion and Sediment Control Program" or "program" means an outline of the various methods employed by the County of Roanoke to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the state program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement, and evaluation. W. "Owner" means the owner or owners of the freehold of the premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. X. "Permittee" means the person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. Y. "Person" means any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town or other political subdivision of the commonwealth, any interstate body, or any other legal entity. Z. "Plan-approving authority" means the Department of Community Development which is responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit or units of lands and for approving plans. AA. "Post-development" refers to conditions that may be reasonably expected or anticipated to exist after completion of the land development activity on a specific site or tract of land. BB. "Pre-development" refers to conditions at the time the erosion and sediment control plan is submitted to the plan-approving authority. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre-development conditions. CC. "Program authority" means the County of Roanoke which has adopted a Soil Erosion and Sediment Control Program approved by the Board. DD. "Responsible Land Disturber" means an individual from the project or development team, who will be in charge of and responsible for carrying out aland-disturbing activity covered by an approved plan or agreement in lieu of a plan, who (i) holds a Responsible Land Disturber certificate of competence, (ii) holds a current certificate of competence from the Board in the areas of Combined Administration, Program Administration, Inspection or Plan Review, (iii) holds a current Contractor certificate of competence for erosion and sediment control, or (iv) is licensed in Virginia as a professional engineer, architect, certified landscape architect or land surveyor pursuant to Article 1 (Sec. 54.1-400 et seq.) of Chapter 4 of Title 54.1. EE. "Single-family residence" means a noncommercial dwelling that is occupied exclusively by one family. FF. "Stabilized" means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. GG. "State waters" means all waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. HH. "Town" means the incorporated Town of Vinton. I I. "Transporting" means any moving of earth materials from one place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. Section 8.1-4 ADMINISTRATION OF CHAPTER IN CONJUNCTION WITH SUBDIVISION AND ZONING ORDINANCES. This chapter shall be administered, where applicable, in conjunction with the county's subdivision and zoning ordinances wherein such apply to the development and subdivision of land within the county or where such apply to development on previously subdivided land within the county. Section 8.1-5 LOCAL EROSION AND SEDIMENT CONTROL PROGRAM A. Pursuant to section 10.1-562 Of the Code of Vir inia, the County of Roanoke hereby adopts the regulations, references, guidelines, standards and specifications promulgated by the Virginia Soil and Water Conservation Board and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of properties, stream channels, waters and other natural resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in but not limited to the "Virginia Erosion and Sediment Control Regulations" and the Virginia Erosion and Sediment Control Handbook, as amended. B. The County of Roanoke hereby designates the Director of Community Development or his assignee as the plan-approving authority. C. The program and regulations provided for in this ordinance shall be made available for public inspection at the office of the Department of Community Development. D. Pursuant to Sec. 10.1-561.1 of the Code of Virginia, an erosion control plan shall not be approved until it is reviewed by a certified plan reviewer. Inspections of land-disturbing activities shall be conducted by a certified inspector. The Erosion Control Program of the County of Roanoke shall contain a certified program administrator, a certified plan reviewer, and a certified inspector, who may be the same person. Section 8.1-6. REGULATED LAND-DISTURBING ACTIVITIES; SUBMISSION AND APPROVAL OF PLANS; CONTENTS OF PLANS A. Except as provided herein, no person SHALL engage in any land-disturbing activity until he has submitted to the Department of Community Development for the County of Roanoke one of the following for the land-disturbing activity and it has been approved by the plan approving authority. 1. Where the land-disturbing activity results in between 2,500 square feet and 5,000 square feet and/or 250-500 cubic yards of disturbed area, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. 2. Where the land-disturbing activity results in between 5,000 square feet and 10,000 square feet and/or 500-750 cubic yards of disturbed area, either a plot plan prepared by a certified ~°' "" ~ Responsible Land Disturber or an engineered plan prepared by a professional engineer showing the erosion and sediment control measures must be submitted and executed by the plan-approving authority. A certified Responsible Land Disturber must be named. Where the land-disturbing activity results in 10,000 square feet or more and/or 750 cubic yards or more of disturbed area, an erosion and sediment control plan must be submitted which has been prepared by a professional engineer. For disturbed areas of less than 10,000 square feet, refer to the chart below to determine requirements for the site. Square Feet &/or Cubic Yards Requirements <2,500 0 Exempt from E & S Plan;'Building Permit Plot Plan required 2,500-5,000 250-500 "A reement in Lieu" of a plan; permit fee; "Buildin Permit Plot Plan required 5,000-10,000 500-750 Certified RLD, 'Buildin Permit Plot Plan b a certified RLD or a P.E.; permit fee >10,000 >750 RLD, Erosion and Sediment Control Plan prepared by a P.E.; agreement; surety; a 'Building Permit Plot Plan, if required b the Building Commissioner B. *Refer to the Virginia Uniform Statewide Building Code for Building Permit Plot Plan Requirements. C. If lots in a subdivision are sold to another owner, that person is responsible for obtaining a certified Responsible Land Disturber and submitting a plot plan for each lot to obtain an Erosion and Sediment Control permit. D. The standards contained with The "Virginia Erosion and Sediment Control Regulations," and The Vir inia Erosion and Sediment Control Handbook and those more stringent local stormwater management criteria which the Board of Supervisors of Roanoke County, Virginia, may adopt by resolution and incorporate into the manual of regulations and policies entitled "Design and Construction Standards Manual" are to be used by the applicant when making a submittal under the provisions of this ordinance and in the preparation of an erosion and sediment control plan. In cases where one standard conflicts with another, the more stringent applies. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. E. The plan approving authority shall grant written approval within 45 days of the receipt of the plan, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this ordinance. When the plan is determined to be inadequate, written notice of disapproval stating the specific reasons for disapproval shall be communicated to the applicant within forty-five days. The notice shall specify the modifications, terms and conditions that will permit approval of the plan. If no action is taken by the plan- approving authority within the time specified above, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. F. Responsible Land Disturber requirement. As a prerequisite to engaging in the land-disturbing activities shown on the approved plan, the person responsible for carrying out the plan shall provide the name of an individual holding a certificate of competence, to the program authority, as provided by Section 10.1-561, of the Virginia Erosion and Sediment Control Law, who will be in charge of and responsible for carrying out the land-disturbing activity (the Responsible Land Disturber). Failure to provide the name of an individual holding a certificate of competence prior to engaging in land-disturbing activities may result in revocation of the approval of the plan and the person responsible for carrying out the plan shall be subject to the penalties provided in this ordinance. However, the plan-approving authority may waive the certificate of competence for an "Agreement in Lieu of a Plan" for construction of asingle-family residence meeting the requirements in 8.1-3T (10) of this ordinance. If a violation occurs during the land-disturbing activity, then the person responsible for carrying out the "Agreement in Lieu of a Plan" shall correct the violation and provide the name of an individual .' ..«.~. prom, 1 holding a certificate of competence, as provided by Section 10.1-561 of the Virginia Erosion and Sediment Control Law. Failure to provide the name of an individual holding a certificate of competence shall be a violation of this ordinance and may result in penalties provided in this ordinance. G. An approved plan may be changed by the plan approving authority when: The inspection reveals that the plan is inadequate to satisfy applicable regulations; or The person responsible for carrying out the plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this ordinance, are agreed to by the plan approving authority and the person responsible for carrying out the plan. H. In order to prevent further erosion, the County of Roanoke may require approval of a conservation plan for any land identified in the local program as an erosion impact area. When land-disturbing activity will be required of a contractor performing construction work pursuant to a construction contract, the preparation, submission, and approval of an erosion control plan shall be the responsibility of the owner. Whenever electric and telephone utility companies or railroad companies undertake any of the activities included in subdivisions 1 and 2 of this subsection, they shall be considered exempt from the provisions of this ordinance. Construction, installation or maintenance of electric transmission, natural gas and telephone utility lines, and pipelines; and 2. Construction of the tracks, rights-of--way, bridges, communication facilities and other related structures and facilities of the railroad company. The Board shall have 60 days in which to approve the specifications. If not action is taken by the Board within 60 days, the specifications shall be deemed approved. Individual approval of separate projects within subdivisions 1 and 2 of this subsection is not necessary when approved specifications are followed. Projects not included in subdivisions 1 and 2 of this subsection shall comply with the requirements of the appropriate local erosion and sediment control program. The Board shall have the authority to enforce approved specifications. K. State agency projects are exempt from the provisions of this ordinance, pursuant to Section 10.1-564 of the Code of Virginia. L. If the grade of a site is more than 33.3%, refer to the International Building Code for Steep Slope Development requirements. Section 8.1-7. PERMITS; FEES; BONDING; ETC.: A. Agencies authorized under any other law to issue grading, building, or other permits for activities involving land-disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. B. No person SHALL engage in any land-disturbing activity until he has acquired aland-disturbing permit, unless the proposed land-disturbing activity is specifically exempt from the provisions of this ordinance, and has paid the fees and posted the required bond. C. Fees: An applicant requesting permission to begin land-disturbing activity pursuant to this article shall pay the following fees to cover the administrative expense of review, permitting, and inspection. ..: ~ i .~ t S uare Feet &/or Cubic Yards Fees Ca Requirement <2,500 <250 $0.00 None 2,500-5,000 250-500 $25.00 In Lieu of A reement 5,000-10,000 500-750 $50.00 Res onsible Land Disturber >10,000 >750 $100 + $100/disturbed acre or onion $500.00 Certified Inspector for pro~ect >10,000 >750 $100 + $100/disturbed acre or portion No Certified Inspector for pro~ect D. Bond: All applicants for permits shall provide to the County of Roanoke a performance bond, cash escrow, or an irrevocable letter of credit acceptable to the Director of Community Development or his assignee, to ensure that measures could be taken by the County of Roanoke at the applicant's expense should the applicant fail, AFTER PROPER NOTICE, within the time specified to initiate or maintain appropriate conservation measures required of him as a result of his land-disturbing activity. Should it be necessary for the County of Roanoke to take such conservation action, the County of Roanoke may collect from the applicant any costs in excess of the amount of the surety held. Within sixty (60) days of adequate stabilization and completion of all other site requirements, as determined by the Director of Community Development or his assignee, such bond, cash escrow or letter of credit, or the unexpended or unobligated portion thereof shall be either refunded to the applicant or terminated. E. These requirements are in addition to all other provisions relating to the issuance of permits and are not intended to otherwise affect the requirements for such permits. Section 8.1-8. MONITORING, REPORTS, AND INSPECTIONS A. The County of Roanoke may require the person responsible for carrying out the plan and/or the Responsible Land Disturber to monitor and maintain the land-disturbing activity. The Responsible Land Disturber will maintain records of these inspections and maintenance, to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. B. The Department of Community Development shall periodically inspect the land-disturbing activity as required under the state program to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. If the Director of Community Development or his assignee determines that there is a failure to comply with the plan or if the plan is determined to be inadequate, notice shall be served upon the permittee, person responsible for carrying out the plan or the Responsible Land Disturber by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land- disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the pernlit may be revoked and the permittee shall be deemed to be in violation of this ordinance and, upon conviction, shall be subject to the penalties provided by this ordinance. C. Upon determination of a violation of this ordinance, the Director of Community Development or his assignee may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. If land-disturbing activities have commenced without an approved plan or proper permits, the Director of Community Development or his assignee may, in conjunction with or subsequent to a notice to comply as specified in this ordinance, issue an order requiring that all of the land-disturbing and/or construction activities be stopped until an approved plan or any required permits are obtained. Failure to comply will result in civil penalties as outlined in Section 8.1-9 of this ordinance. 8 "'C ~. Where the alleged noncompliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the commonwealth, or where the land-disturbing; activities have commenced without an approved plan or any required permits, such an order may be issued without regard to whether the permittee has been issued a notice to comply as specified in this ordinance. Otherwise, such an order may be issued only after the permittee has failed to comply with such a notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the enforcing authority or permit holder for appropriate relief to the Circuit Court of the County of Roanoke. If the alleged violator has not obtained an approved plan or any required permits within seven days from the date of service of the order, the Director of Community Development or his assignee may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to the address specified in the permit application or the land records of the County of Roanoke. The owner may appeal the issuance of an order to the Circuit Court of the County of Roanoke. Any person violating or failing, neglecting or refusing to obey an order issued by the Director of Community Development or his assignee may be compelled in a proceeding instituted in the Circuit Court of the County of Roanoke to obey same and to comply therewith by injunction, mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the Director of Community Development or his assignee from taking any other action authorized by this ordinance. Section 8.1-9. PENALTIES, INJUNCTIONS, AND OTHER LEGAL ACTIONS A. Violators of this ordinance shall be guilty of a Class I misdemeanor. B. Civil Penalties: 1. A civil penalty in the amount listed on the schedule below shall be assessed for each violation of the respective offenses: a) Commencement of land disturbing activity without an approved plan as provided in Section 8.6-1 shall be $1,000/day. b) Vegetative Measures -failure to comply with items 1, 2 and 3 of the Minimum Standards shall be $100/violation/day. c) Structural Measures -failure to comply with items 2, 4, 9, 10, 11, 15 and 17 of the Minimum Standards shall be $100/violation/day. d) Watercourse Measures -failure to comply with items 12, 13 and 15 of the Minimum Standards shall be $100/violation/day. e) Underground Utility Measures -failure to comply with item 16(a) and/or (c) shall be $100/violation/day. f) Failure to obey a stop work order shall be $100/day. g) Failure to stop work when permit revoked $100/day. Each day during which the violation is found to have existed shall constitute a separate offense. However, in no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of $3,000, except that a series of violations arising from the commencement of land-disturbing activities without an approved plan for any site shall not result in civil penalties which exceed a total of $10,000. The assessment of civil penalties "~..' ~ J according to this schedule shall be in lieu of criminal sanctions and shall preclude the prosecution of such violation as a misdemeanor under Subsection A of this section. C. The Director of Community Development or his assignee may apply to the Circuit Court of the County of Roanoke to enjoin a violation or a threatened violation of this ordinance, without the necessity of showing that an adequate remedy at law does not exist. D. In addition to any criminal penalties provided under this ordinance, any person who violates any provision of this ordinance may be liable to the County of Roanoke in a civil action for damages. E. Civil Penalty Enumerated: Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting, or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed $2,000 for each violation. A civil action for such violation or failure may be brought by the County of Roanoke. Any civil penalties assessed by a court shall be paid into the Treasury of the County of Roanoke, except that where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the State Treasury. F. With the consent of any person who has violated or failed, neglected or refused to obey any regulation or condition of a permit or any provision of this ordinance, the County of Roanoke may provide for the payment of civil charges for violations in specific sums, not to exceed the limit specified in Subsection B(2) of this section. Such civil charges shall be instead of any appropriate civil penalty which could be imposed under Subsection B or E. G. The County's Attorney shall, upon request of the County of Roanoke or the permit issuing authority, take legal action to enforce the provisions of this ordinance. H. Compliance with the provisions of this ordinance shall be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. Section 8.1-10. APPEALS AND JUDICIAL REVIEW Any applicant under the provision of this ordinance who is aggrieved by any action of the County of Roanoke or its agent in disapproving plans submitted pursuant to this ordinance shall have the right to apply for and receive a review of such action by the Roanoke County Board of Supervisors. In reviewing the agent's actions, the Board of Supervisors shall consider evidence and opinions presented by the aggrieved applicant and agent. After considering the evidence and opinions, the Board of Supervisors decision shall be final, subject only to review by the Circuit Court of the County of Roanoke. Any applicant who seeks an appeal hearing before the Board of Supervisors shall be heard at the next regularly scheduled Board of Supervisors public hearing provided that the Board of Supervisors and other involved parties have at least 30 days prior notice. Final decisions of the County of Roanoke under this ordinance shall be subject to review by the County of Roanoke Circuit Court, provided an appeal is filed within 30 days from the date of any written decision adversely affecting the rights, duties, or privileges of the person engaging in or proposing to engage in land-disturbing activities. Section 8-1.11 CIVIL VIOLATIONS, SUMMONS, GENERALLY. A. The Director shall prepare an appropriate "Erosion and Sediment Control Civil Violation Summons" for use in enforcing the provisions of this Chapter. B. Any inspector of the plan approving authority charged with enforcing this Chapter shall serve upon any owner or permittee in violation of this Chapter, a summons notifying the owner or permittee of said violation. If unable to serve the owner or permittee in person, the inspector may notify by summons an owner or permittee committing or suffering the existence of a violation by certified, return receipt requested mail, of the infraction. The Roanoke County Sheriffs Office may also deliver the summons. The summons shall contain the following information: 10 ~~ i .~ ~ The name and address of the person charged. The nature of the violation and ordinance provision(s) being violated. The location, date, and time that the violation occurred, or was observed. 4. The amount of the civil penalty assessed for the violation. The manner, location, and time that the civil penalty may be paid to the County. 6. The right of the recipient of the summons to elect to stand trial for the infraction and the date of such trial. C. The summons shall provide that any person summoned for a violation may, within 5 days of actual receipt of the summons or, within 10 days from the date of mailing of the summons, elect to pay the civil penalty by making an appearance in person, or in writing by mail to the Roanoke County Treasurer's Office and, by such appearance, may enter a waiver of trial, admit liability, and pay the civil penalty established for the violation charged and provide that a signature to an admission of liability shall have the same force and effect as a judgment in court; however, an admission shall not be deemed a criminal conviction for any purpose. D. If a person charged with a violation does not elect to enter a waiver of trial and admit liability, the County shall cause the Sheriff of Roanoke County to serve the summons on the person charged in the manner prescribed by law. The violation shall be tried in General District Court in the same manner and with the same right of appeal as provided for in Title 8.01 of the Code of Virginia. In any trial for a scheduled violation authorized by this section, it shall be the burden of the County to show the liability of the violator by the preponderance of the evidence. Any admission of liability, or finding of liability shall not be a criminal conviction for any purpose. E. The remedies provided for in this section are cumulative, and are not exclusive and, except as provided above, shall be in addition to any other remedies by law. F. The owner or permittee may pay the civil penalty to the Treasurer prior to the trial date, provided he also pays necessary court costs in addition to the civil penalty. G. Within the time period prescribed in C., above, the owner or permittee, may contest the violation by presenting it to the Director, who shall certify the contest in writing, on an appropriate form, to the General District Court. H. Failure to pay the civil penalty, or to contest the violation, within the time period prescribed in C., above, shall result in the immediate issuance of a stop work order and the revocation of the permit, if any. 3. That the provisions of this ordinance shall be effective on February 1, 2004. 11 O~ ROANp~.~ ~ A 111 a ~~~~~ ~~ ~~~~~~.~e 1g DEPARTMENT OF PARKS, RECREATION & TOURISM TO: Elmer Hodge Members, Board of Supervisors FR: Pete Haislip DATE:January 22, 2004 RE: American Camping Association Certification Letter ~~ RoanoNe~~~ county/~I~ ~ ~~Farks. Recreation and Tourism Attached is a copy of the certification letter confirming Camp Roanoke's certification by the A.C.A. They ask that the scores remain confidential to ensure there is no misinterpretation by the general public. I wanted to share it with the Board to show that we scored at a high level in all areas. Thank you. 1206 KESSLER MILL ROAD SALEM, VIRGINIA 24153 PHONE (540) 387-6078 P ACA Virginias Section November 7, 2003 Bill Sgrinia 1206 Kessler Mill Rd Salem, VA 24153 Re Camp Roanoke # 39667 Dear Bill: American Camping Association Virginias Section On October 29, 2003, The Board of Directors of the Virginias Section of the American Camping Association met to determine the Standards classification of each camp in our Section. Based on your scores calculated by the National Office, the board has voted to classify Camp Roanoke as ACA Accredited. Your percent scores are as follows. SITE & FOOD SERVICE 100 TRANSPORTATION 100 HEALTH ~ V~+ELINESS 100 OPERATIONAL 97 MANAGEMENT FIUMAN RESOURCES 100 Mandatories missed and corrected: PROGRAM DESIGN AND 91 ACTIVITIES PROGRAM AQUATICS 96 ADVENTURE/CHALLENGE 96 Congratulations on having an ACA Accredited camp! You can be very proud of your accomplishment and have earned the right to display the ACA-Accredited Camp logo at camp and on literature and Web sites for this camp. ACA Accredited Camp logos and policies for their use can be found on ACA's Web site at www.ACAcamps.org/web. Or you may contact us for a printed logo brochure with the required information. The scores are to be kept confidential to you, the National Office and the Section Standards Committee. They are not for public use, due to danger of misinterpretation. American Camping Association Virginias Section PO Box 697 Clarksville, VA 23927 800.347-7523 (VA, IM1/, NC, OC, MD) 9f9.603-0445 olherstates email. acavirginias®acacamps.org Page 2 Please plan to attend the section Winter Workshop January 14, 2004 at Jamestown 4-H Center near Williamsburg to have your accredited camp recognized and receive your certificate of accreditation. I am inviting you to help us improve our Standards program. Please take a few minutes to complete the Camp Evaluation of the ACA Visit, which is enclosed, and return it in the pre- address, postage paid envelope. You might also consider this opportunity to attend Standards Associate Visitor Training. This overnight session, prepares section members to become standards visitors. A flyer describing the upcoming session is also attached. On behalf of the Virginias Section of the American Gamping Association, I would like to thank you for your dedication and cooperation. Please don't hesitate to contact me with any questions. Yours truly, Maile S. Armstrong, CCD ~~ ~ ~' Standards Chair 540-777-5121 or 800-542-5905, ext. 121 marmstrong@gsvsc org O~ ROANp~~ ti '+A 9 Z ~, ~J a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 January 29, 2004 Mr. Wayne Strickland, Executive Director Roanoke Valley-Alleghany Regional Commission P. O. Box 2569 Roanoke, VA 24011 Dear Mr. Strickland: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us This is to inform you that at their meeting on Tuesday, January 27, 2004, the Board of Supervisors voted unanimously to appoint Kevin Hutchins, Roanoke County Treasurer, as an elected representative to serve on the Roanoke Valley-Alleghany Regional Commission. He will be completing the unexpired portion of the three-year term of Alfred C. Anderson, former Treasurer. This term will expire on June 30, 2004. If you need further information, please feel free to contact me. Sincerely, Attachment C~~~z~~ of ~2n~t~nC~e 1~~~ V ~ l,,l ~G~!(~J Diane S. Childers Clerk to the Board of Supervisors cc: The Honorable Kevin Hutchins, Roanoke County Treasurer 3~~~ 0~ POANp,S,F ~' ~ z ~ o u .ate 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders ~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 January 29, 2004 Mr. Robert Burnley, Director Virginia Department of Environmental Quality 629 East Main Street Richmond, VA 23219 Dear Director Burnley: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a certified copy of Resolution 012704-1 endorsing and adopting the Ozone Early Action Plan for the Roanoke Valley area. This action was approved by the Board of Supervisors at their meeting on Tuesday, January 27, 2004. If you need further information, please do not hesitate to contact me. Sincerely, Diane S. Childers Clerk to the Board of Supervisors Attachment cc: Wayne Strickland, Executive Director, Roanoke Valley-Allegheny Regional Commission Arnold Covey, Director, Community Development Anne Marie Green, Director, General Services Jim Vodnik, Assistant Director, General Services Paul M. Mahoney, County Attorney C~a~x~#~ of ~n~t~o~ 6 `~,~ O~ POANp,~~ ~ ,w z ~ v a? 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 January 29, 2004 The Honorable John C. Watkins Virginia Senate P. O. Box 396 Richmond, VA 23218 Dear Senator Watkins: "~-~ BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a certified copy of Resolution 012704-6.e in support of Chesterfield County's submission to the 2004 Virginia General Assembly requesting the adoption of legislation allowing any chartered county to assess transportation impact fees on new development. This action was approved by the Board of Supervisors at their meeting on Tuesday, January 27, 2004. If you need further information, please do not hesitate to contact me. Sincerely, ~~ ~D ~ C.~u.~a~Q~ Diane S. Childers Clerk to the Board of Supervisors Attachment cc: The Honorable John S. Edwards, Virginia Senate The Honorable Brandon Bell, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Onzlee Ware, Virginia House of Delegates The Honorable William Fralin, Virginia House of Delegates (~u~tn~~ o~ ~.a~x~aC~.e ~ M Lane B. Ramsey, Chesterfield County Administrator Mary F. Parker, Clerk, Roanoke City Council Forest Jones, Clerk, Salem City Council Carolyn Ross, Clerk, Vinton Town Council Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission James D. Campbell, Executive Director, Virginia Association of Counties Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Janet Scheid, Chief Planner O~ pOANp~.~ ~ 'A ~ z c'> ov a V~~~x~~ ~~ ~~xr~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us January 29, 2004 Ms. Mary F. Parker, Clerk Roanoke City Council 215 Church Avenue, SW Roanoke, VA 24011 Dear Ms. Parker: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton ~4co.roanoke.va.us Attached is a copy of Resolution 012704-8 creating the Western Virginia Water Authority. This action was approved by the Board of Supervisors at their meeting on Tuesday, January 27, 2004. If you need further information, please do not hesitate to contact me. Sincerely, Diane S. Childers Clerk to the Board of Supervisors Attachment cc: Paul Mahoney, County Attorney 6 OF (ioANp,~.~ ti p z ~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Richard C. Flora, Chairman Hollins Magisterial District Michael W. Altizer, Vice-Chairman Vinton Magisterial District January 28, 2004 Pastor David Fraser Faith Alliance Church 7505 Barrens Road Roanoke, VA 24019 Dear Pastor Fraser: Joseph B. "Butch" Church Catawba Magisterial District Joseph McNamara Windsor Hills Magisterial District Michael A. Wray Cave Spring Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, January 27, 2004. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Richard C. Flora, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos @ co. roanoke.va. us of ROAN ~.~ L ti,.. p z ~, 7838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Richard C. Flora, Chairman Hollins Magisterial District Michael W. Altizer, Vice-Chairman January 23, 2004 Vinton Magisterial District Mr. Robert Burnley, Director Virginia Department of Environmental Quality 629 East Main Street Richmond, Virginia 23219 Dear Director Burnley: Joseph B. "Butch" Church Catawba Magisterial District Joseph McNamara Windsor Hills Magisterial District Michael A. Wray Cave Spring Magisterial District As a member of the Roanoke Valley Area Metropolitan Planning Organization and a participant in the Ozone Early Action Compact with the Virginia DEQ and the Federal Environmental Protection Agency, the County of Roanoke and its staff are involved in a number of voluntary measures to reduce Ozone in the Valley. One measure we have implemented for our staff that is included in the EAP is in the arena of education and environmental awareness training. By our estimate, County driving, including employee commuting results in over 9,000,000 miles driven and 8500 tons of air pollution per year. In order to reduce the impact of our driving, our Environmental Assessment Team has developed and informational brochure that is distributed to all full and part-time employees. This contains tips on how to drive in such a way as to reduce air pollution and encourages car-pooling. In addition to this, all staff who drive a County vehicle or personal vehicle on County business will receive environmental driver training between now and June 30, 2004. The result of this effort is the creation of a heightened sense of awareness of the impact of vehicles on our air quality in over 1200 individual employees. By implementing this and other measures it is our belief that we will be able to significantly improve the air quality in the Roanoke Valley. Sincerely, Richard C. Flora, Chairman Roanoke County Board of Supervisors cc: Board Members Elmer C. Hodge, County Administrator Wayne Strickland, Executive Director - RVARC 6 OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos@co.roanoke.va.us _ _ _ _ __ Dian* Childers -Fwd: RE: Public Notice -Soil Erosion Ordinance Page 1 w - ,, From: Brenda Holton To: Diane Childers Date: 1 /13/04 1:53PM Subject: Fwd: RE: Public Notice -Soil Erosion Ordinance Vickie Huffman sent me the legal ad for the 1/27 second reading of the above ordinance. Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540)772-2193 bholton@co.roanoke.va.us »> Vickie Huffman 01/13/04 11:01AM »> FYI. I am also attaching a copy of the Notice. Thanks, Vickie Vickie L. Huffman Sr. Asst. County Attorney 5204 Bernard Drive, S.W. Roanoke, VA 24018 540-772-2071 vhuffman(a~co.roanoke.va.us THIS COMMUNICATION AND INFORMATION IS SUBMITTED TO YOU WITHIN THE SCOPE OF THE ATTORNEY-CLIENT PRIVILEGE, AND AS SUCH, IS CONFIDENTIAL AND IS EXEMPT FROM DISCLOSURE UNDER THE PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT. »> Sue Bane 01/12/04 05:12PM »> Vickie, See attached message about the public notice for the soil erosion ordinance. Sue Sue Bane Legal Assistant Roanoke County Attorney's Office sbane anco.roanoke.va.us 772-2007 772-2089 (fax) __ __ __ _ __ Diane Childers - RE: Public Notice -Soil Erosion Ordinance ,. __ _ _ __ From: Dee Shrader House <Dee.House@Roanoke.com> To: 'Sue Bane' <SBANE@co.roanoke.va.us> Date: 1 /12/04 11:25AM Subject: RE: Public Notice -Soil Erosion Ordinance Sue, I have scheduled your legal ad to run on Tuesday, January 13 & Tuesday, January 20, 2004 in the Roanoke Times. The cost of the ad is $241.00. Below is a copy of the ad as it will appear in the paper for the next 2 Tuesdays. We will send the invoice and affidavit to Diane C. Childers, Clerk to the Board at the address provided. Thanks! :) Dee Dee House (I'm filling in for Martha Plank) 540-777-6477 PUBLIC NOTICES Notice is hereby given to all interested persons that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, Roanoke, Virginia, on Tuesday, January 27, 2004, at 7:00 p.m., or as soon thereafter as the matter may be heard, to take action on the following: ORDINANCE TO REPEAL IN ITS ENTIRETY CHAPTER 8. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE AND ADOPTING CHAPTER 8.1. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE The proposed ordinance includes imposition of fees, administrative changes, and revisions affecting daily operations and development standards. A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney, and is available for public inspection. Any member of the public may appear at the time and place aforesaid and address the Board on said matter. Diane C. Childers,Clerk~Roanoke County Board of Supervisors (2286405) Page 1 PUBLIC NOTICE Notice is hereby given to all interested persons that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, Roanoke, Virginia, on Tuesday, January 27, 2004, at 7:00 p.m., or as soon thereafter as the matter maybe heard, to take action on the following: ORDINANCE TO REPEAL IN ITS ENTIRETY CHAPTER 8. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE AND ADOPTING CHAPTER 8.1. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE The proposed ordinance includes imposition of fees, administrative changes, and revisions affecting daily operations and development standards. A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney, and is available for public inspection. Any member of the public may appear at the time and place aforesaid and address the Board on said matter. Diane C. Childers, Clerk Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, January 13, 2004 Tuesday, January 20, 2004 Invoice and affidavit to: Diane C. Childers, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 r~ ~ PUBLIC NOTICE Notice is hereby given to all interested persons that the Board of Supervisors of Roanoke County, Virginia, will hold a public hearing at the Roanoke County Adnunistration Center, Board Meeting Room, 5204 Bernard Drive, Roanoke, Virginia, on Tuesday, January 27, 2004, at 7:00 p.m., or as soon thereafter as the matter maybe heard, to take action on the following: ORDINANCE TO REPEAL IN ITS ENTIRETY CHAPTER 8. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE AND ADOPTING CHAPTER 8.1. EROSION AND SEDIMENT CONTROL OF THE ROANOKE COUNTY CODE The proposed ordinance includes imposition of fees, administrative changes, and revisions affecting daily operations and development standards. A complete copy of the proposed ordinance and related documentation is on file in the Office of the County Administrator and in the Office of the County Attorney, and is available for public inspection. Any member of the public may appear at the time and place aforesaid and address the Board on said matter. Diane C. Childers, Clerk Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, January 13, 2004 Tuesday, January 20, 2004 Invoice and affidavit to: Diane C. Childers, Clerk to the Board County of Roanoke P. O. Box 29800 Roanoke, VA 24018 __ ___ ___ Diar~~~ Childers -Public Notice -Soil Erosion Ordinance Page 1 . r '1,, From: Sue Bane To: legals@roanoke.com Date: 1 /9/04 11:31 AM Subject: Public Notice -Soil Erosion Ordinance Please publis h the attached notice. Thanks, Sue Bane Legal Assistant Roanoke County Attorney's Office sbane@co.roanoke.va.us 772-2007 772-2089 (fax) CC: Diane Childers Diane Childers -Notice of Public Hearing CDBG.doc Page 1 -~- i~ ROANOKE COUNTY NOTICE OF PUBLIC HEARING Roanoke County will hold a public hearing on January 27, 2004, at 7:00 p.m. at 5204 Bernard Drive, Roanoke, VA to solicit public input on local ', community development and housing needs in relation to Community Development Block Grant (CDBG) funding for a the Roanoke County Microloan Program. Information on the amount of funding available, the requirements on benefit to low- and moderate-income persons, eligible activities, and plans to support small business entrepreneurial efforts will be available. Citizens will also be given the opportunity to comment on Roanoke County's past use of CDBG funds. All interested citizens are urged to attend. For additional information, contact Melinda Cox at 540-772-2069. Complaints and grievances can be submitted in writing to Roanoke County at P. O. Box 29800, Roanoke, VA 24018 or by phone at 540-772-2069. If you plan to attend and have any special needs requirements, please call the number listed above. Please publish on: January 20, 2004 Please send bill to: Diane Childers, Clerk ', Roanoke County Board of Supervisors ', P. O. Box 29800 Roanoke, VA 24018 Diane Childers -Notice of Public Hearing CDBG.doc Page 2 __ _ - - ROANOKE COUNTY NOTICE OF PUBLIC HEARING Roanoke will hold a public hearing on February 10, 2004 at 3:00 p.m. at 5204 Bernard Drive, Roanoke, VA to solicit public input on the proposed Virginia Community Development Block Grant (VCDBG) proposal to be submitted to the Virginia Department of Housing and Community Development. This proposal would request funding from the VCDBG Local Innovation Program for entrepreneurial loans to Roanoke County businesses. The Roanoke County Microloan Program proposal will include the following activities: loans to qualifying startup or small businesses in Roanoke County. Citizens are encouraged to attend. The draft CDBG proposal will be presented for comment along with information on projected beneficiaries, including the number of low- and moderate-income residents to benefit from the proposed project, and plans to support small business entrepreneurial efforts. Citizens will also be given the opportunity to comment on Roanoke County's past use of CDBG funds. A fact sheet on the proposed project and the draft proposal is available at the Roanoke County Economic Development office located at 5204 Bernard Drive, Roanoke, Virginia. For additional information, contact Melinda Cox at 540-772-2069. Complaints and grievances can be submitted in writing to Roanoke County at P. O. Box 29800, Roanoke, VA 24018 or by phone at 540-772-2069. If you plan to attend and have any special needs requirements, please call the number listed above. Please publish on: February 3, 2004 Please send bill to: Diane Childers, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Diane Childers -Fwd: Block Ad -Public Notice Page 1 From: Sue Bane To: Diane Childers Date: 1/8/04 2:59PM Subject: Fwd: Block Ad -Public Notice See attached block ad - I assume the advertisement will be paid from the grant funds. Sue Bane Legal Assistant Roanoke County Attorney's Office sbane@co.roanoke.va.us 772-2007 772-2089 (fax) CC: Melinda Cox Diane Childers -Block Ad -Public Notice From: Sue Bane To: leslie.wright@roanoke.com Date: 1/8/04 2:32PM Subject: Block Ad -Public Notice Leslie, As we discussed, I am attaching two block ads for publication. Please email the proofs to me. Also as we discussed, the approximate cost fora 3x4 block ad is $476.76. Thanks for your help, Sue Bane Legal Assistant Roanoke County Attorney's Office sbane@co.roanoke.va.us 772-2007 772-2089 (fax) Page 1 CC: anne.lemon@taproanoke.org; Melinda Cox --__ __ - Diane Childers -Fwd: RE: Public Notice -Creation of Water Authority Page 1 From: Sue Bane To: Diane Childers; Paul Mahoney Date: 12/24/03 12:09PM Subject: Fwd: RE: Public Notice -Creation of Water Authority FYI Sue Bane Legal Assistant Roanoke County Attorney's Office sbane@co.roanoke.va.us 772-2007 772-2089 (fax) Diane Childers - Mime.822 Page 1 Received: from rtemail.rt.lcipublishing.com (roanoke.com [216.12.38.93]) by MAIL01.CO.ROANOKE.VA.US; Wed, 24 Dec 2003 12:06:49 -0500 Received: by rtclexchl.rt.lcipublishing.com with Internet Mail Service (5.5.2656.59) id <YTMY4SM4>; Wed, 24 Dec 2003 12:06:48 -0500 Message-ID: <E86B61DF6F72AD4F811101F1DBCC776502623035@rtclexch1.rt.lcipublishing.com> From: Dee Shrader House <Dee.House@Roanoke.com> To: 'Sue Bane' <SBANE@co.roanoke.va.us> Subject: RE: Public Notice -Creation of Water Authority Date: Wed, 24 Dec 2003 12:06:38 -0500 Importance: high X-Priority: 1 MIME-Version: 1.0 X-Mailer: Internet Mail Service (5.5.2656.59) Content-Type: multipart/alternative; boundary="----_=_NextPart_001_01 C3CA40.4B4051 DO" This message is in MIME format. Since your mail reader does not understand this format, some or all of this message may not be legible. ------_=_NextPart_001 01 C3CA40.4B4051 DO Content-Type: text/plain; charset="iso-8859-1 " Sue, I have scheduled your legal ad to run on Saturday, December 27, 2003 in the Roanoke Times. The cost of the ad is $250.64. Below is a copy of the ad as it will appear in the paper on Saturday. Thanks! Dee Dee House (I'm filling in for Martha Plank) 540-777-6477 NOTICE OF PUBLIC HEARING SON PROPOSED CREATION OFD THE WESTERN VIRGINIA WATER AUTHORITY The County of Roanoke intends to join with the City of Roanoke to form the Western Virginia Water Authority in order to acquire, finance, construct, operate, manage, and maintain a water, waste water, sewage disposal, and storm water control system and related facilities pursuant to the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the Code of Virginia, as amended. A copy of the proposed concurrent resolution that would create the Authority is on file and may be reviewed in the Office of the Clerk to the Board of Supervisors, Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, 24018. The proposed concurrent resolution includes articles of incorporation for the Authority, which provide for: 1. The name of the Authority and the address of its principal office. 2. The names of the participating localities and the names, addresses, and terms of office of the first members of the board of the Authority. Diane Childers - Mime.822 3. The purpose for which the Authority is being created, and a determination that it is not practicable to set forth in the articles information regarding preliminary estimates of capital costs, proposals for specific projects to be undertaken, or initial rates for the proposed projects. 4. A seven member board for the Authority, with three members appointed by the City, three by the County, and a seventh recommended by the initial six members, and confirmed by the County and the City. Notice is hereby given that the Board of Supervisors of Roanoke County will hold a public hearing on the above matter on Tuesday, January 27, 2004, at 7:00 p.m., local time, or as soon thereafter as the Board is available, in the Board meeting room at the Roanoke County Administration Center located at 5204 Bernard Drive, Roanoke, Virginia. For further information on this matter, you may contact the Office of the Clerk to the Board of Supervioors at (540) 772-2003 or Mr. Gary Robertson, Director of Utilities, at (540) 387-6104. All parties and interested citizens may appear on the above date and be heard on the matter. If you are a person who needs accommodations for this hearing, please contact the Clerk's Office at (540)772-2003 before 12:00 noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 19th day of December, 2004. Diane Childers, Clerk. (2277808) ------_=_NextPart_001 _01 C3CA40.4B4051 DO Content-Type: text/html; charset="iso-8859-1 " Content-Transfer-Encoding: quoted-printable <!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 3.2//EN"> <HTML> <HEAD> <META HTTP-EQUIV="Content-Type" CONTENT='text/html; charset=iso-8859-1 "> <META NAME="Generator" CONTENT="MS Exchange Server version 5.5.2653.12"> <TITLE>RE: Public Notice -Creation of Water Authority</TITLE> </HEAD> <BO DY> <p><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)">Sue, </FONT> <BR><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)"> l have scheduled your legal ad to run on Saturday, December 27, 2003 in the Roanoke Times. The cost of the ad is $250.64. Below is a copy of the ad as it will appear in the paper on Saturday.</FONT></P> --_ ~_ -- Page 2 i <P><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)">Thanks!</FONT> <BR><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)">Dee Dee House</FONT> _ _ r__ - - _ - - _.. Diarre Childers - Mime.822 Page 3 ~ • V <BR><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)">(I'm filling in for Martha Plank)</FONT> <BR><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)">540-777-6477</FONT> </P> <P><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)"> </FONT> </p> <P><FONT COLOR="#OOOOFF" SIZE=2 FACE="Aria)">~NOTICE OF PUBLIC HEARINGS^~ON PROPOSED CREATION OFD^~THE WESTERN VIRGINIAS^~WATER AUTHORITY ^ ^ The County of Roanoke intends to join with the City of Roanoke to form the Western Virginia Water Authority in order to acquire, finance, construct, operate, manage, and maintain a water, waste water, sewage disposal, and storm water control system and related facilities pursuant to the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the Code of Virginia, as amended. A copy of the proposed concurrent resolution that would create the Authority is on file and may be reviewed in the Office of the Clerk to the Board of Supervisors, Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, 24018. ^ ^ The proposed concurrent resolution includes articles of incorporation for the Authority, which provide for: ^ 1. The name of the Authority and the address of its principal office. ^ 2. The names of the participating localities and the names, addresses, and terms of office of the first members of the board of the Authority. ^ 3. The purpose for which the Authority is being created, and a determination that it is not practicable to set forth in the articles information regarding preliminary estimates of capital costs, proposals for specific projects to be undertaken, or initial rates for the proposed projects. ^ 4. A seven member board for the Authority, with three members appointed by the City, three by the County, and a seventh recommended by the initial six members, and confirmed by the County and the City. ^ ^ Notice is hereby given that the Board of Supervisors of Roanoke County will hold a public hearing on the above matter on Tuesday, January 27, 2004, at 7:00 p.m., local time, or as soon thereafter as the Board is available, in the Board meeting room at the Roanoke County Administration Center located at 5204 Bernard Drive, Roanoke, Virginia. For further information on this matter, you may contact the Office of the Clerk to the Board of Superviosrs at (540) 772-2003 or Mr. Gary Robertson, Director of Utilities, at (540) 387-6104. ^ ^ All parties and interested citizens may appear on the above date and be heard on the matter. ^ If you are a person who needs accommodations for this hearing, please contact the Clerk's Office at (540)772-2003 before 12:00 noon on the Thursday before the date of the hearing listed above. ^ ^ GIVEN under my hand this 19th day of December, 2004.^^ Diane Childers, Clerk.^ (2277808) ^ </FONT></P> <BR> </BODY> </HTML> ------ = NextPart 001 01 C3CA40.4B4051 DO-- ;Diane Childers -Public Notice -Creation of Water Authority _ Page 1 From: Sue Bane To: legals@roanoke.com Date: 12/18/03 2:19PM Subject: Public Notice -Creation of Water Authority Please publish the attached Public Notice once on Saturday, December 27, 2003. Thanks, Sue Bane Legal Assistant Roanoke County Attorney's Office sbane@co.roanoke.va.us 772-2007 772-2089 (fax) CC: Diane Childers; Paul Mahoney Diane Childers - nph-creationofwesternvirginiawaterauthority.doc Page 1 NOTICE OF PUBLIC HEARING ON PROPOSED CREATION OF THE WESTERN VIRGINIA WATER AUTHORITY The County of Roanoke intends to join with the City of Roanoke to form the Western Virginia Water Authority in order to acquire, finance, construct, operate, manage, and maintain a water, waste water, sewage disposal, and storm water control system and related facilities pursuant to the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2 of the Code of Virginia, as amended. A copy of the proposed concurrent resolution that would create the Authority is on file and may be reviewed in the Office of the Clerk to the Board of Supervisors, Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, 24018. The proposed concurrent resolution includes articles of incorporation for the Authority, which provide for: The name of the Authority and the address of its principal office. 2. The names of the participating localities and the names, addresses, and terms of office of the first members of the board of the Authority. 3. The purpose for which the Authority is being created, and a determination that it is not practicable to set forth in the articles information regarding preliminary estimates of capital costs, proposals for specific projects to be undertaken, or initial rates for the proposed projects. 4. A seven member board for the Authority, with three members appointed by the City, three by the County, and a seventh recommended by the initial six members, and confirmed by the County and the City. Notice is hereby given that the Board of Supervisors of Roanoke County will hold a public hearing on the above matter on Tuesday, January 27, 2004, at 7:00 p.m., local time, or as Diane Childers - nph-creationofwesternvirginiawaterauthority.doc Page 2 soon thereafter as the Board is available, in the Board meeting room at the Roanoke County Administration Center located at 5204 Bernard Drive, Roanoke, Virginia. For further information on this matter, you may contact the Office of the Clerk to the Board of Superviosrs at (540) 772-2003 or Mr. Gary Robertson, Director of Utilities, at (540) 387-6104. All parties and interested citizens may appear on the above date and be heard on the matter. If you are a person who needs accommodations for this hearing, please contact the Clerk's Office at (540)772-2003 before 12:00 noon on the Thursday before the date of the hearing listed above. GIVEN under my hand this 19th day of December, 2004. Diane Childers, Clerk. _ _-- _ _. Diane Childers - nph-creationofwesternvirginiawaterauthority.doc Page 3 Note to Publisher: Please publish once in The Roanoke Times, Legal Notices once on Saturday, December 27, 2003. Send Bill to: Diane Childers, Clerk Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018