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HomeMy WebLinkAbout3/9/2004 - RegularWorking Document -Subject to Revision Roanoke County Board of Supervisors Action Agenda March 9, 2004 Good afternoon and welcome to our meeting for March 9, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call All present at 3:00 p.m. Vice-Chairman Altizer absent (arrived 4:25 p.m.) 2. Invocation: Reverend Enos Glaspie, Jr. Shiloh Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS None C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Roanoke County Fire & Rescue Department for receiving the Governor's 2003 Fire Service Awards for Excellence in Virginia Public Fire & Life Safety Education and Excellence in Virginia Fire Service Management Chairman Flora recognized Chief Burch and members of the Fire and Rescue Department who were present: Jennifer Conley, Volunteer Recruiter/Marketing Administrator; Captain Gary Huffman, Fire Marshal's office; Captain Troy Gray; Lt. Sam Stump, City of Roanoke; Firefighter Kevin Gresham, Division Chiefs 1 Steve Poff, Todd Maxey and Joey Stump. Also present was Chief Jim Grigsby, Roanoke City Fire-EMS Department. 2. Proclamation declaring the month of March 2004 as Purchasing Month in the County of Roanoke Chairman Flora presented the proclamation to the following individuals from the County Purchasing Department: Rebecca Owens, Director of Finance; Geraldine Barber, Assistant Director of Finance; Don Karnes, Purchasing Manager; Jan Killgore, Program Support Specialist; and Kay Johnston, Buyer. Chairman Flora explained that members of the Schools Purchasing Department were unable to be present. D. BRIEFINGS 1. Annual report from the Roanoke Valley Economic Development Partnership. (Phil Sparks, Executive Director) Briefing presented by Mr. Sparks E. NEW BUSINESS 1. Approval of an amendment to the Open Space Use Agreement with Hunting Hills Country Club. (Paul Mahoney, County Attorney) A-030904-1 MAW motion to approve staff recommendation (approve the amendments to the Open Space Use Agreement to allow the separation or split-off of lots or parcels from the property without triggering roll back tax liability on the entire property and add Old Heritage, Inc., as a party to the amended Open Space Use Agreement) URC with MWA absent 2. Resolution authorizing approval of a settlement agreement in the eminent domain proceedings with James L. Woltz for acquisition of a parcel of land consisting of 44,100 sq. ft., together with an access and utility easement, for emergency communication purposes located off Honeysuckle Road on Poor Mountain, Windsor Hills Magisterial District. (Paul Mahoney, County Attorney) R-030904-2 RCF motion to adopt resolution URC with MWA absent 2 F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. None G. FIRST READING OF ORDINANCES None H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance approving and authorizing execution of Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement among the County of Roanoke, the City of Roanoke, and the Town of Vinton. (Joseph B. Obenshain, Senior Assistant County Attorney) 0-030904-3 JBC motion to adopt ordinance URC with MWA absent APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) MAW nominated Kevin Barnes to represent the Cave Spring District to complete the unexpired five-year term of Rodney W. McNeil which will expire June 30, 2004. He requested that this nomination be confirmed on the Consent Agenda 2. Clean Valley Council 3. Grievance Panel RCF nominated Beth Anderson as an alternate member to complete the unexpired portion of Karen Ewell's three-year term. This term will expire on October 28, 2006 4. League of Older Americans Advisory Council RCF nominated Beverly Eyerly to serve an additional one-year term which will expire on March 31, 2005 5. Roanoke Valley-Alleghany Regional Commission 3 6. Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee JPM advised that appointments to the RV-ARC and RVA-MPO (CAC) are not made by district. Members of these committees need to understand transportation issues, consider the needs of the Roanoke Valley and have time to devote to serving on these committees. He requested that the Board members, Community Development Department and anyone else who might be interested submit names for nominations. 7. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-030904-4 RCF motion to adopt consent resolution with Item #6 added URC with MWA absent 1. Approval of minutes -February 24, 2004 2. Request from the Police Department to accept and appropriate acourt- community corrections program grant in the amount of $6,000 A-030904-4.a 3. Resolution of appreciation upon the retirement of Cecil L. Gearheart, Community Development Department, after seventeen years of service R-030904-4.b 4. Acceptance of donation of variable width water line easement from the Commonwealth of Virginia, Department of Transportation (Tax Map No. 87.10-2-6) to the Board of Supervisors, located in the Cave Spring Magisterial District A-030904-4.c 5. Request from Social Services Department to appropriate $388,000 from the state to various public assistance programs. A-030904-4.d 4 6 Confirmation of committee appointment to the Board of Zoning Appeals. A-030904-4.e K. REQUESTS FOR WORK SESSIONS None L. REQUESTS FOR PUBLIC HEARINGS None M. CITIZENS' COMMENTS AND COMMUNICATIONS None N. REPORTS RCF motion to receive and file the following reports URC with MWA absent 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the appointment of specific public officers, namely Roanoke Valley-Alleghany Regional Commission, Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee, and Clean Valley Council; Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes, the Buck Mountain Road intersection improvements. At 3:55 p.m., Chairman Flora moved to go into closed session following work sessions URC with MWA absent The Closed Meeting was held from 5:10 p.m. until 6:00 p.m. P. WORK SESSIONS (4th Floor Conference Room) - 4:00 p.m. 1. Work session to update the Board on the 2004 General Assembly Session. (Paul Mahoney, County Attorney) 5 Time: 4:10 p.m. unti14:30 p.m. Mr. Mahoney advised that he distributed a summary of the competing House and Senate budgets prepared by the Virginia Municipal League with the agenda. These budgets are for two years with the Senate approving $61.5 billion and the House approving $58 billion. He advised that the General Assembly (GA) must agree on the budget by March 13, 2004. If not approved at that time, this will cause delays in local governments and school systems preparing their budgets. There was discussion concerning the elements of the two budgets that would have significant effects on Roanoke County which included decreased or loss of funding for aid to local governments (HB 599), teachers' retirement and salaries, and the Treasurers and Commissioners of the Revenue offices. MWA arrived at 4:25 p.m. 2. Work session to discuss the fiscal year 2004-2005 budget. (Brent Robertson, Budget Director) Time: 4:30 p.m. until 5:10 p.m. Mr. Hodge advised that the departmental budget reviews are complete; that he and Chairman Flora met with the school staff on two occasions; that the school budget cannot be finalized without more information from the state; and a budget work session with the School Board has been scheduled for March 31. Mr. Robertson reviewed the major expenditure issues including (1) employee salaries and benefits, (2) funded increases in operations and (3) additional departmental requests. During this review, the following direction was given: • Ms. Hyatt advised that renewal of the health insurance contract will be requested at the April 27 meeting. • Ms. Green was asked to provide information concerning the bids received for the dumpster service at the March 23 meeting. • Mr. Chambliss was asked to provide a summary of the increases in Cortran usage and Community Policy and Management Team (CPMT) mandated cases. • Ms. Holton was asked to provide copies of the last two Citizens Surveys for the Board's review. • Ms. Hall was asked to provide additional information concerning the design and publishing of a County newsletter. • Mr. Hodge advised that he plans to have information concerning revenues and salary increases for both County and Schools at the March 23 meeting. At 6:00 p.m. the Chairman declared the Board in open session and the rules and procedures for the Board were discussed until 6:25 p.m. • It was the consensus of the Board that Mr. Mahoney will present an ordinance to amend the Board rules and procedures at the March 23 meeting. 6 EVENING SESSION Q. CERTIFICATION RESOLUTION R-030904-5 RCF motion to adopt the Certification Resolution at 7:00 p.m. URC R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificates of recognition to Doris Dunn Wickline and William Thomas Wickline, Sr. for more than 100 years of combined service as officers of election in the Clearbrook Precinct Chairman Flora presented certificates of recognition to Mr. and Mrs. Wickline. Present were Diane Henson, General Registrar; Betty Graham, Deputy Assistant General Registrar; and Anne Wagner, Assistant Registrar. Also attending from the Electoral Board were Ronkeith Adkins, Chairman; and Warren B. Campbell, Vice-Chairman. In the audience were Lydia Dean, Chief of the Clearbrook Precinct; and Donald Dean, Co-Chief of the Clearbrook Precinct. S. PUBLIC HEARINGS 1. Public hearing to elicit citizen comment on the following items: (Brent Robertson, Budget Director) (a) General comment on the annual budget for fiscal year 2004-2005 There were no citizens present to speak on this item (b) "Effective" tax rate increase There were no citizens present to speak on this item (c) Real estate, personal property and machinery and tools tax rates Mr. Robertson advised that the tax rates were advertised at the County's current rates which are: (1) real estate tax at $1.12 per one hundred dollars assessed valuation; (2) personal property tax at $3.50 per one hundred dollars assessed valuation; and (3) machinery and tools tax at $3.00 per one hundred dollars assessed valuation. There were no citizens present to speak on this item T. CITIZENS' COMMENTS AND COMMUNICATIONS None 7 U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McNamara: (1) He received a call from WFIR asking about news in the County and the public hearing tonight for citizens' comments on the tax rates. He advised that the rates are the same as in previous years and since no one showed up to comment, the citizens must think the Board is doing a decent job with the revenues that they are given. The Board is always trying to do a better job and never takes what they do for granted. (2) He advised that he was disturbed at the information received during the work session on the GA actions concerning decreased funding for localities. He felt that the County is very fortunate that local revenues are increasing and the GA has a tough job ahead of them. He wished them well and asked them to remember the localities and the constituents that they serve. Supervisor Altizer: He advised that there was a fire this morning in a detached classroom at Mount Pleasant Elementary School. When he arrived on the scene, the Mount Pleasant, Vinton and Clearbrook Fire Departments had all responded within ten minutes of getting the call. He expressed appreciation to the paid staffs and the volunteers for their quick responses and advised that the additional personnel the Board allocated for public safety has had an effect on response times. Supervisor Flora: He advised that the fire at the Mt. Pleasant School fire was limited to the mobile classroom; there was no damage to the school's main structure; and there was no interruption of the educational process. He expressed appreciation to John Chambliss for his assistance at the scene. He expressed appreciation to all of the fire departments for their responses and whoever was responsible for staging the school buses so they could be unloaded and not interfere with the efforts of the firefighters. He advised that Clearbrook was able to respond because they are backed up by a Roanoke City unit and this is one of the advantages of having an agreement between the County and the City. ADJOURNMENT RCF adjourned the meeting at 7:30 p.m. after announcing that there would be a tour on March 10, 2004, at 2:00 p.m. Notice: On March 10, 2004, at 2:00 p.m., beginning at the Roanoke County Administration Center, 5204 Bernard Drive, a tour has been scheduled to evaluate issues pertaining to the community plan. Members of the Board of Supervisors, the Planning Commission and staff will attend. 8 Roanoke County Board of Supervisors Agenda March 9, 2004 Good afternoon and welcome to our meeting for March 9, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Adrian Dowel Shiloh Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Roanoke County Fire & Rescue Department for receiving the Governor's 2003 Fire Service Awards for Excellence in Virginia Public Fire & Life Safety Education and Excellence in Virginia Fire Service Management 2. Proclamation declaring the month of March 2004 as Purchasing Month in the County of Roanoke D. BRIEFINGS 1. Annual report from the Roanoke Valley Economic Development Partnership. (Phil Sparks, Executive Director) 1 E. NEW BUSINESS 1. Approval of an amendment to the Open Space Use Agreement with Hunting Hills Country Club. (Paul Mahoney, County Attorney) 2. Resolution authorizing approval of a settlement agreement in the eminent domain proceedings with James L. Woltz for acquisition of a parcel of land consisting of 44,100 sq. ft., together with an access and utility easement, for emergency communication purposes located off Honeysuckle Road on Poor Mountain, Windsor Hills Magisterial District. (Paul Mahoney, County Attorney) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance approving and authorizing execution of Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement among the County of Roanoke, the City of Roanoke, and the Town of Vinton. (Joseph B. Obenshain, Senior Assistant County Attorney) I. APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) 2. Clean Valley Council 3. Grievance Panel 4. League of Older Americans Advisory Council 5. Roanoke Valley-Allegheny Regional Commission 6. Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee 7. Social Services Advisory Board 2 a J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -February 24, 2004 2. Request from the Police Department to accept and appropriate acourt- community corrections program grant in the amount of $6,000 3. Resolution of appreciation upon the retirement of Cecil L. Gearheart, Community Development Department, after seventeen years of service 4. Acceptance of donation of variable width water line easement from the Commonwealth of Virginia, Department of Transportation (Tax Map No. 87.10-2-6) to the Board of Supervisors, located in the Cave Spring Magisterial District 5. Request from Social Services Department to appropriate $388,000 from the state to various public assistance programs. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-371 discussion or consideration of the appointment of specific public officers, Roanoke Valley-Alleghany Regional Commission, Roanoke Valle Metropolitan Planning Organization Community Advisory Committee, an Valley Council; Section 2.2-3711 A (3) discussion or consideration acquisition of real property for public purposes, the Buck Mountai intersection improvements. 1 A (1) namely y Area d Clean of the n Road 3 P. WORK SESSIONS (4th Floor Conference Room) - 4:00 p.m. 1. Work session to update the Board on the 2004 General Assembly Session. (Paul Mahoney, County Attorney) 2. Work session to discuss the fiscal year 2004-2005 budget. (Brent Robertson, Budget Director) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificates of recognition to Doris Dunn Wickline and William Thomas Wickline, Sr. for more than 100 years of combined service as officers of election in the Clearbrook Precinct S. PUBLIC HEARINGS 1. Public hearing to elicit citizen comment on the following items: (Brent Robertson, Budget Director) (a) General comment on the annual budget for fiscal year 2004-2005 (b) "Effective" tax rate increase (c) Real estate, personal property and machinery and tools tax rates T. CITIZENS' COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT Notice: On March 10, 2004, at 2:00 p.m., beginning at the Roanoke County Administration Center, 5204 Bernard Drive, a tour has been scheduled to evaluate issues pertaining to the community plan. Members of the Board of Supervisors, the Planning Commission and staff will attend. e 4 ACTION NO. ITEM NO. C -~ AT A REGULAR MEETING OF THE .BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Recognition of the Roanoke County Fire & Rescue Department for receiving the Governor's 2003 Fire Service Awards for Excellence in Virginia Public Fire & Life Safety Education and Excellence in Virginia Fire Service Management SUBMITTED BY: Jennifer Conley Sexton Volunteer & Marketing Coordinator APPROVED BY: Elmer C. Hodge ~Ct~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the second year for the Governor's Virginia Fire Service Awards Program. Last year Roanoke County Fire and Rescue was awarded the Outstanding Fire Department Response award from the Governor's Office. This year the Fire and Rescue Department has been presented with two awards. Fire Marshal Gary Huffman has been awarded the Governor's 2003 Virginia Fire Service Award for Excellence in Virginia Public Fire & Life Safety Education. In addition, Roanoke County Fire and Rescue Department has been awarded the Governor's 2003 Virginia Fire Service Award for Excellence in Virginia Fire Service Management out of 105 nominations. These awards from the Governor honor dedication and commitment to Virginia's fire service community. The awards were presented during the Opening Ceremonies of the 2004 Virginia Fire Chiefs Association's Mid-Atlantic Expo and Symposium at the Virginia Beach Pavilion on February 27, 2004 at 6:00 p.m. There were five categories and seven awards presented to the fire service community by the Governor's office. Chief Burch and members of the Fire Department will be present at the meeting. .. ~ _i ACTION NO. ITEM NO. C- ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: March 9, 2004 Proclamation declaring March 2004 as Purchasing Month Elmer C. Hodge ~-~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Employees in the Purchasing Department are members of the National Institute of Governmental Purchasing (NIGP) and the Virginia Association of Governmental Purchasing (VAGP). The NIGP has designated March 2004 as Purchasing Month and a proclamation is attached. Staff from the County and School Purchasing Departments will be present at the meeting. • , --, h~ ~ w...~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 PROCLAMATION DECLARING THE MONTH OF MARCH, 2004, AS PURCHASING MONTH IN ROANOKE COUNTY WHEREAS, the purchasing and materials management professions play a significant role in the efficiency and effectiveness of both government and business; and WHEREAS, purchasing and materials management professionals, through their combined purchasing power, spend billions of dollars every year and have a significant influence upon economic conditions throughout the world; and WHEREAS, the National Institute of Governmental Purchasing, Inc. (NIGP), the Virginia Association of Governmental Purchasing (VAGP), and other professional purchasing associations throughout the world engage in special efforts, during the month of March, to inform the public about the importance of the role played by the purchasing profession in business, industry and government. NOW, THEREFORE WE, the Board of Supervisors of Roanoke County, Virginia, in recognition of the achievements of purchasing and materials management professionals, do hereby proclaim the month of March, 2004, as PURCHASING MONTH, and call its significance to the attention of all citizens; and FURTHER, the Board expresses its appreciation to the Roanoke County Purchasing Department for its dedication to promoting ethics in public purchasing and saving tax dollars through economical buying. 1 ACTION NO. ITEM NO. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Annual report from the Roanoke Valley Economic Development Partnership APPROVED BY: Elmer C. Hodge ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Phil Sparks, Executive Director of the Roanoke Valley Economic Development Partnership, to provide the partnership's annual report to the Board. Roanoke Valley Economic Development Partnership Report to Government Board of Supervisors Meeting March 9, 2004 I. 2003 Year in Review II. FY 2003/2004 Measurable goals III. Issues facing Economic Development 1,.~ ~ I 4J ~'~ Marketing Activity FY 2003-04 FY 2003/04 Advertising Placement As of 2/29 Total YTD FY Tar et % of Goal Ads Placed 5 30 53 56.6% Reach 150,000 932,500 2,259,424 41.3% Qualified Leads 23 126 150 84.0% Website Visits 1,859 13,589 30,000 45.3% Website Hits 6,610 48,135 90,000 53.5% Website In uiries 1 14 50 28.0% Sus ects 52 Pros ect Visits web & ads 5 • Ad in Pinnacle Living in July • Ads in Virginia Business, Global Xpansion Journal, Business Xpansion Journal • Expansion Management (2), Plants Sites & Parks, Area Development, Corp. RE Leader • Business Xpansion Journal and Area Development (annual directory) in Oct. • Ads in Plants Sites & Parks, Business Facilities, Site Selection and So. Business & Development in Nov. • Ads in Business Facilities, Expansion Solutions & Ward's in Dec. • Ads in Expansion Mgmnt, Plants Sites & Parks, Site Selection (auto & bio) Southern Business & Development, Corp. Real Estate Leader and Business Xpansion Journal in Jan. • Ads in Business Facilities, Wards, Area Development, Expansion Solutions and So. Business & Development in Feb. FY 2003/04 Marketing As of 2/29 Total YTD FY Tar et % of Goal Number of Shows 0 7 10 70% Ex osure to Co. 0 6,005 12,000 50.1 In uiries 1 110 250 44.0% Qualified Leads 0 8 50 16.0% Sus ects 0 7 25 28.0% Pros ects 5 Site Location Consultants 0 15 36 41.7% VEDP Mkt Mana ers 0 6 20 30.0% ~-i • Graph Expo & COVITS in Sept. • CoreNet Global Summit, VA Bio and America Assoc. of Pharmaceutical Scientists in Oct. • Capital Access Forum in Nov. • Int'1 Consumer Electronics Show in Jan. • Upcoming shows: SAE and National Nanotech Initiative FY 2003/04 Marketing Missions As of 2/29 Total YTD FY Tar et % of Goal Number of Missions 1 5 20% Qualified Leads 7 35 20% Sus ects 2 10 20% Pros ects 5 Marketing Mission to Toronto in Sept. Philadelphia/Camden Marketing Mission (w/ NRV Alliance) scheduled for March NY/NJ Marketing Mission scheduled for April FY 2003/04 Site Location Consultants As of 2/29 Total YTD FY Tar et % of Goal Newsletter 1 9 12 75.0 E-newsletter 0 1 6 16.7% Annual Re ort 1 Visits 0 5 3 166.7% Trade Show Contacts 2 15 30 50.0 Pros ects 0 1 3 33.3% FY 2003/04 VEDP Marketing Managers As of 2/29 Total YTD FY Tar et % of Goal VEDP Visits 0 4 12 33.3% Contact Mkt Mana er 0 70 60 166.7% Contact Mkt M r/Trade Show 3 10 20 50.0% Rke Visits/Tours 0 1 4 25.0% Pros ect VEDP 3 7 8 87.5% D-i FY 2003/04 Existing Business Development Targets As of 2/29 Total YTD FY Tar et % of Goal Partner Visits Phil 5 34 104 32.7% Existing Business Visits (staff) 4 2 33 32 52 partner 52 new 63.5% 61.5% Business Committee 0 3 4 75.0% Advisor Committee 4 Roundtables 1 5 12 41.7% FY 2003/04 Relationship Building - NRV Alliance As of 2/29 Total YTD FY Tar et % of Goal Marketin Missions 2 Trade Shows 0 1 2 50.0% VEDP Tours 0 1 2 50.0% FY 2003/04 Resource Network Action Plan Target As of 2/29 Total YTD FY Tar et % of Goal Retention/Pled es 22,750 298,225 90% 100.1% New Pled es 2,500 7,500 $40,000 18.7% FY 2003/04 Editorial Placement As of 2/29 Total YTD FY Tar et % of Goal Placement 2 23 30 76.7% Reach 40,000 943,400 2 M 47.2% Cluster Reach 40,000 557,700 900,000 61.9% Biotech 0 32,000 Automotive 40,000 50,000 MicroElectronics 30,000 30,000 Primar 47,700 348,700 Return on Investment $23,800 (14.3:1 $91,978 6.9:1) 4.1 to 1 168.3% • Article on Site Selection's Online Insider (ACF) and in FOCUS • Articles in Global Xpansion Journal, Business Xpansion Journal and VA Business • Articles (Hall of Fame) in BRBJ & Rlce Times in Sept. • Articles in Site Selection Online Inside, Site Selection (VA section) and VA Newswire in Oct. • Articles in Commerce Quarterly and Expansion Management in Nov. • Virginia Business, Outlook, Area Development & Southern Business & Devel in Dec. ~; `~.~. ~ • Articles in The Roanoker, Commerce Quarterly, Plants Sites & Parks (2) Expansion Management & Expansion Solutions in Jan. • Article Expansion Solutions (Feb.) Ward's (Dec.) ~~~'~ • Progress Toward Goals FY 2003/04 Action Plan -Contract Goals As of 12/17 Total YTD FY Tar et % of Goal Business Develo ment Ca ital Investment (millions) $1.1M $37.0 M $25 M 148.0% Pa roll Generated $1,616,160 9,169,120 5,923,200 154.8% Avera a Salar $21,840 $27,670 $29,566 93.6% Number of Jobs 74 421 200 210.5% Prospect to Locate Conversion 1 of 12 3 of 12 25.0%) 20% 125.0% FY 2003-2004 Announcements: Cardinal Glass Inc., $31.4 Million investment, 300 new jobs Semco (no announcement done), $4.5 Million investment, 47 new jobs Ronile, $1.1 Million investment, 74 new jobs ~_~` ROANOKE VALLEY ECONOMIC DEVELOPMENT PARTNERSHIP 2003/2004 BANNER ADS Area-development.com (Area Development Magazine) Within Sept. Oct. and Feb. Issue content for 12 months. On CD sent to target industry for that issue (Oct. & Feb.) Run of Site: Sept.-June Southerntechsites.com (Published by Area Development) June 2004-June 2005 (Still up June 2003-June 2004) Sb-d.com (Southern Business & Development Magazine) Roanoke story & link Banner -run of site and within story Site to be advertised in Crain's New York, Chicago & Detroit Jan. 2004-December 2004 Southernautocorridor.com (Southern Business & Development) Roanoke automotive story & link Banner -runoff site and within story Soft photo of Valley - "Picture yourself in the South" on homepage with link Site to be advertised in Automotive News Oct. 2003-Sept. 2004 Note: This is a brand new site. Bizsites.com (Plants Sites & Parks) Sponsorship of e-mail newsletter Banner in monthly e-newsletter Sept-Feb Listing and link July-June Sitenet.com (Site Selection Magazine) Run of site banner Sept.-Feb Link in Web Links section July-June Expansionmanagement.com Run of site banner Sept.-June Facilitycity.com (Business Facility Magazine) Run of site banner Sept.-June "~ ~ Active Prospects As of March 2, 2004 Proposals Pending ~ Em to meat Investment Source #450 N/A $1.SM Local #462 TBD TBD Local #463 75 $2.SM Local #465 50-60 $45M VEDP #466 150 $O.SM Local Total Pro osal Pendin 275-285 $49.SM Actively Considering - No Proposal Yet Em to ment Investment Source #448 50-120 $4-6M VEDP #452 40-74 $2-SM VEDP #455 2-4 $300K Local #456 86 $30M VEDP #461 TBD TBD Local #468 150-200 $5.2-7.2M Local Total Activel Considerin 328-484 $41.5-48.SM Long Range Em to meet Investment Source #430 68-220 $8-17M VEDP #441 N/A N/A Local Total Lon Ran a 68-220 $8-17M Total number of current prospects: 13 Total projected employment for all prospects: 671-989 Total projected investment for all prospects: $99-115M ACTION NO. A-030904-1 ITEM N0. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Approval of amendments to the Open Space Use Agreement with Hunting Hilts Country Club, Inc. SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION: This action approves amendments to the Open Space Use Agreement with Hunting Hills Country Club, Inc., and authorizes the Director of Real Estate Assessment to execute the amended agreement on behalf of Roanoke County. On January 7, 2000, Roanoke County entered into an Open Space Use Agreement with Hunting Hilts Country Club, Inc., (owner) under which the owner made a written recorded commitment to preserve and protect open space uses of approximately 170 acres during the 10-year term of the agreement in order for the property to be taxed on the basis of its use. The owner made many promises limiting the use of this property under this agreement including Section 2. K. as follows: There shall be no separation or split-off of lots, pieces or parcels from the Property. The Property may be sold or transferred during the term of the Agreement only as the same entire parcel that is now the subject of this Agreement, provided, however, that the Owner may grant to a public body or bodies open-space, conservation or historic preservation easements which apply to al! or part of the Property. As a result of the negotiations between the owner and Old Heritage, Inc., these parties have agreed to divide the property such that 16 acres remain with Hunting Hills Country Club, Inc., and approximately 153 acres will be conveyed to Old Heritage, Inc., then leased back to Hunting Hills Country Club, Inc., in order to continue the operation of the L R ~ golf course. These parties have requested the County to amend the Open Space Agreement to allow this property division and not be in violation of the Open Space Use Agreement. The parties have represented to the County that the use of the property will not change. The parties further request this amendment so as not to trigger any roll back tax liability as a result of this property division. An amended Open Space Use Agreement should also add Old Heritage, Inc., as a party. FISCAL IMPACT: This amendment would avoid triggering roll back tax liability in the amount of approximately $59,000. STAFF RECOMMENDATION: It is recommended that the Board approve these amendments to the Open Space Use Agreement to allow the separation or split-off of lots or parcels from the property without triggering roll back tax liability on the entire property and to add Old Heritage, Inc., as a party to the amended Open Space Use Agreement. VOTE: ___.... Supervisor Wray motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ^ ^ Mr. Flora ® ^ ^ cc: File Paul Mahoney, County Attorney William Driver, Director, Real Estate Assessment Arnold Covey, Director, Community Development Janet Scheid, Chief Planner 2 -~ ACTION NO. ITEM NO. [-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: March 9, 2004 Approval of amendments to the Open Space Use Agreement with Hunting Hills Country Club, Inc. Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This action approves amendments to the Open Space Use Agreement with Hunting Hills Country Club, Inc., and authorizes the Director of Real Estate Assessment to execute the amended agreement on behalf of Roanoke County. On January 7, 2000, Roanoke County entered into an Open Space Use Agreement with Hunting Hills Country Club, Inc., (owner) under which the owner made a written recorded commitment to preserve and protect open space uses of approximately 170 acres during the 10-year term of the agreement in order for the property to be taxed on the basis of its use. The owner made many promises limiting the use of this property under this agreement including Section 2. K. as follows: There shall be no separation or split-off of lots, pieces or parcels from the Property. The Property maybe sold or transferred during the term of the Agreement only as the same entire parcel that is now the subject of this Agreement, provided, however, that the Owner may grant to a public body or bodies open-space, conservation or historic preservation easements which apply to all or part of the Property. As a result of the negotiations between the owner and Old Heritage, Inc., these parties have agreed to divide the property such that 16 acres remain with Hunting Hills Country Club, Inc., and approximately 153 acres will be conveyed to Old Heritage, Inc., then leased back to Hunting Hills Country Club, Inc., in order to continue the operation of the 1 s L-- y golf course. These parties have requested the County to amend the Open Space Agreement to allow this property division and not be in violation of the Open Space Use Agreement. The parties have represented to the County that the use of the property will not change. The parties further request this amendment so as not to trigger any roll back tax liability as a result of this property division. An amended Open Space Use Agreement should also add Old Heritage, Inc., as a party. FISCAL IMPACT: This amendment would avoid triggering roll back tax liability in the amount of approximately $59,000. STAFF RECOMMENDATION: It is recommended that the Board approve these amendments to the Open Space Use Agreement to allow the separation or split-off of lots or parcels from the property without triggering roll back tax liability on the entire property and to add Old Heritage, Inc., as a party to the amended Open Space Use Agreement. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION 030904-2 AUTHORIZING APPROVAL OF A SETTLEMENT AGREEMENt IN THE EMINENT DOMAIN PROCEEDINGS WITH JAMES L. WOLTZ FOR ACQUISITION OF A PARCEL OF LAND CONSISTING OF 44,100 SQ. FT., TOGETHER WITH AN ACCESS AND UTILITY EASEMENT, FOR EMERGENCY COMMUNICATION PURPOSES LOCATED OFF HONEYSUCKLE ROAD ON POOR MOUNTAIN IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by Resolution #102897-5, the Board of Supervisors authorized the acquisition of, and immediate right of entry to, a parcel of land consisting of 44,100 square feet, together with a 25' access and utility easement, for the purpose of providing emergency communications facilities, from James L. Woltz and John E. Woltz by eminent domain proceedings; and, WHEREAS, a petition for condemnation of said property was filed in the Circuit Court of the County of Roanoke, styled County of Roanoke v. Woltz and Woltz, CL97000549; and, WHEREAS, there is also a case styled Woltz v. hoard of Supervisors of Roanoke County, CL 98000152, currently pending in the Circuit Court, wherein Woltz sought to recover certain rental payments alleged to be due for the period between the expiration of a lease for the property and the effective date of the condemnation; and, WHEREAS, staff has negotiated an agreement with Woltz in settlement of both of the above-described cases. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS QF ROANOKE COUNTY, VIRGINIA, as follows: That a settlement agreement in the above-styled cases with James L. Woltz providing for the following terms and conditions is hereby authorized and approved: a. That the County will pay a total sum of $250,000.00 (including the $107,000.00 previously paid) for the 44,100-acre communications site on Pvor Mountain in the Windsor Hills Magisterial District, together with a 25' access and utility easement, being shown and designated as "PROPOSED 44,100 S. F. AC4UISITION" and "PROPOSED 25' ACCESS & UTILITY EASEMENT" on that certain'Plat Showing Property (44,100 S.F.) and Access & Utility Easement To Be Acquired By County of Roanoke From James L. Woltz & John E. Woltz', dated October 30, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit A. b. That Woltz and the County will enter into a separate agreement to provide that Woltz may relocate the 25' access and utility easement to an agreeable alternative location, at Woltz' request and at Woltz' cost, provided that the new location is comparable in width, terrain and construction as the current easement. 2. That $107,000.00 has previously been paid through the condemnation action, and the balance of $143,000.00, plus up to $2,000.00 for expenses, is hereby appropriated from the Undesignated Capital Fund. 3. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to finalize this agreement and acquisition, all of which shall be on form approved by the County Attomey. 2 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk cc: File Paul Mahoney, County Attorney Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William Driver, Director, Real Estate Assessment Gary Robertson, Director, Utility 3 • • • E rOWF"RS • `3 EX ROANOKE COUNTY EMS TOWER S/TE EX. GUY ANCHORS ~ PROPOSED ao• 25' ACCESS & - ,~ `''~'~~. UTILITY EASEMENT / PROPOSED ~' •! 44,100 S. F. ACQUISITION cy'~~~cly ~ ~ ~ S 687.97' " E ti a ~p'~'s _ a~ n c1~'i _ ~ EX. GUY ANCHOR ~'ip~ o` 0 ® ~~ ~ll ~ ~~ EX. NORM L~K,R&,S/OEUTHERN ~J~j ~90~~ ~' K ?,~, y~ ~ ~~~~ 90' /~ ~ ~ L '~~ 5 ~~ / ~~ ~~ ~ £X. GRA I~EL ACCESS RDAD . \ `-S 5936;39" W 3 21.22' F / . _ REAlA/NING EX. GRAVEL s C-4 93084 AG ACCESS ROAD., pRQo~pTy ac- ~ /AME3' L iftX TZ ~ S 4871'23" W ~G1'IN E Ift71CIZ 30.08' -C-5 D.B 14ZT PG 1101 P.B. 19, Ptti 90 40174'12" W PROPOSED 4s 44' ~ ~-25 ACCESS & ? ~ s- UTILITY EASEMENT =8 N07E~ 1. 7H/S PLAT lS BASED ON A CURRENT f1EZD 571RVFY. 0175'1 3" E 2. l1Y/S PLAT WAS PREPARED INTIYOIVT 7HE BENEFIT Ole' . ~ ~. A CURRENT TITLE REPOI?T AND 1HERE MAY EX1ST EN[x/MBRANI.E'S WH/CH AfFFCT THE PROPERLY NOT SPIOWN HEREON! ,T TH/S PROPERTY 0013 NOT L(E lflThl/N 7HE UM/T5 ~ A >00 YEAR fZ0O17 BOUNDARY AS DE3%QYATE77 BY ,S, F.E.M. Q~ ~f GbRNE7t~ 1 1llROU(~1 4 R7 1, /NCLUSIV~ L~NSATUTE NEN' D/NS/ON ONES ss srs,. ,~~0 CENTB9 L.AI/E C!/9~E TAB/_E CURVE RADIUS LENGTH TANK~7UT l.31GiRD BEAR/NG DEZTA C-1 !250.00 BQ 4Q BQ81 S 627222 E D3'4218 C-2 500.Oi0 10&11 5325 10591 S 533152 W 12179 C-3 190.00 76E 15 39.8 77.60 5 4T4940 W ?33 59 C-4 20Q00 4298 21.5 4289 S 427201 W 1278 C-5 2BQ 00 40.49 20.28 40.48 S 4472 48 W 087 f0 C-8 11500 8294 4,~3 81.18 S (97430 W 417928 PLAT SHOWING PROPERTY (44,100 S. F. ) AND ACCESS & UTILITY EASEMENT ~TH of TO BE ACQUIRED BY ~~ yr, THE COUNTY OF ROANOKE G' FROM B. LEE x JAMES L. WOLTZ & HENDERSON, JR. y JOHN E. WOLTZ No. 1480 SITUATED IN WINDSOR HILLS MAGISTERIAL DISTRICT t9N'D sUgvE'I~4 ROANOKE COUNTY, VIRGINIA SCALE i" = 100' DATE: 30 OCTOBER 1997 • LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, YIRGRiIA EX 3/4" P/PE a i~ -~ ACTION NO. ITEM NO. ~ -c~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Resolution authorizing approval of a settlement agreement in the eminent domain proceedings with James L. Woltz for acquisition of a parcel of land consisting of 44,100 sq. ft., together with an access and utility easement, for emergency communication purposes located off Honeysuckle Road on Poor Mountain, Windsor Hills Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 1997, the Board of Supervisors authorized acquisition of, and immediate right of entry to, a 44,100 square-foot parcel of land, with a 25' access and utility easement, for emergency communications facilities through eminent domain proceedings. The site was located within a tract of land owned by James L. Woltz and John E. Woltz, subsequently conveyed solely to James L. Woltz (Woltz). The condemnation petition was filed in the Circuit Court of the County of Roanoke and the sum of $107,000.00 was paid into the Court, later withdrawn by Woltz. Subsequently, James L. Woltz filed a petition for rental payments claimed for the period between expiration of a prior lease agreement and the immediate right-of-entry. This Board may recall that staff presented a proposed settlement of both cases in closed session on October 28, 2003. Staff continued negotiations with Woltz and the issues have been resolved. The terms and conditions of a settlement of both cases are as follows: 1. The County will pay to Woltz a total sum of $250,000.00, including the $107,000.00 previously paid. -~ 2. The final condemnation order shall provide for indefeasible title to the County of the 44,100 square-foot parcel, plus the 25' access and utility easement, as set out in the original petition. 3. The County and Woltz will enter into a separate agreement, to be recorded, by which the County would agree to relocate the easement to an agreeable alternative location upon Woltz' request and at his cost, provided that the new location is comparable in width, grade and condition. 4. The transaction will be completed and finalized on or before March 15, 2004. FISCAL IMPACT: This settlement will involve payment of the additional $143,000.00 to Woltz, plus miscellaneous expenses for title, recording and related fees of up to $2,000.00, to be appropriated from the Undesignated Capital Fund. ALTERNATIVES: 1. Approve the proposed settlement by adoption of the attached resolution. 2. Proceed with the condemnation action. STAFF RECOMMENDATION: Staff recommends Alternative #1, approve the proposed settlement by adoption of the attached resolution. "W. ~, ~~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION AUTHORIZING APPROVAL OF A SETTLEMENT AGREEMENT IN THE EMINENT DOMAIN PROCEEDINGS WITH JAMES L. WOLTZ FOR ACQUISITION OF A PARCEL OF LAND CONSISTING OF 44,100 SQ. FT., TOGETHER WITH AN ACCESS AND UTILITY EASEMENT, FOR EMERGENCY COMMUNICATION PURPOSES LOCATED OFF HONEYSUCKLE ROAD ON POOR MOUNTAIN IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by Resolution #102897-5, the Board of Supervisors authorized the acquisition of, and immediate right of entry to, a parcel of land consisting of 44,100 square feet, together with a 25' access and utility easement, for the purpose of providing emergency communications facilities, from James L. Woltz and John E. Woltz by eminent domain proceedings; and, WHEREAS, a petition for condemnation of said property was filed in the Circuit Court of the County of Roanoke, styled County of Roanoke v. Woltz and Woltz, CL97000549; and, WHEREAS, there is also a case styled Woltz v. Board of Supervisors of Roanoke County, CL 98000152, currently pending in the Circuit Court, wherein Woltz sought to recover certain rental payments alleged to be due for the period between the expiration of a lease for the property and the effective date of the condemnation; and, WHEREAS, staff has negotiated an agreement with Woltz in settlement of both of the above-described cases. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: l.__ ' ~^ 1. That a settlement agreement in the above-styled cases with James L. Woltz providing for the following terms and conditions is hereby authorized and approved: a. That the County will pay a total sum of $250,000.00 (including the $107,000.00 previously paid) for the 44,100-acre communications site on Poor Mountain in the Windsor Hills Magisterial District, together with a 25' access and utility easement, being shown and designated as "PROPOSED 44,100 S.F. ACQUISITION" and "PROPOSED 25' ACCESS & UTILITY EASEMENT" on that certain 'Plat Showing Property (44,100 S.F.) and Access & Utility Easement To Be Acquired By County of Roanoke From James L. Woltz & John E. Woltz', dated October 30, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit A. b. That Woltz and the County will enter into a separate agreement to provide that Woltz may relocate the 25' access and utility easement to an agreeable alternative location, at Woltz' request and at Woltz' cost, provided that the new location is comparable in width, terrain and construction as the current easement. 2. That $107,000.00 has previously been paid through the condemnation action, and the balance of $143,000.00, plus up to $2,000.00 for expenses, is hereby appropriated from the Undesignated Capital Fund. 3. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to finalize this agreement and acquisition, all of which shall be on form approved by the County Attorney. 2 C:`:~-. 4. That this ordinance shall be effective on and from the date of its adoption. ~. ~ ~ L,%h1b].tA f TOWERS `3 EX. ROANOKE COUNTY EMS TOWfR S/7E" EX. GUY ANCHORS ~ PROPOSED ~~ 0 25' ACCESS & / ~ ~; "~'i ~ UTILITY EASEMENT ry.~0~ ?moo ~, j o ,. ~- 4 _k,\ I I ~ `~ ~\\ ~ ~ ~C--~ /~ ACCESS ROAD PROPOSED 44,100 S. F. ACQUISITION ~o~,~ EX. GUY ANCHOR ?~o~ °~ 0 e ® ~~ ~1 ~~ EX. NORFOOLfEKR S ~ n/ERN ~J/ ~~~~~9~ ~ g4ry~ ti K ~?3., y~r ~ ~~~, 90' ~ ~~ L .q~~ CSR CURVL' RAD/US LENG7H TANG~7VT QYARD BEAR/NG DEZTA C-f 125Q 00 8QB3 4Q ErQ81 S 627222E 03'4218 C-2 .5A0.00 f01£ 11 5,25 10.591 S 53Jf 52 W 12179 C-3 190.010 71E >5 39.6 77.60 5 4T4940 W 23' S9 C-4 20Q00 4298 21.5 42.89 S 427201 W 127843 C-5 28Q 00 40.49 20.28 40.46 S 4472 48 W 087 f0 C-6 115010 8294 4.~ 81.16 S 197430 W 41y926 PLAT SHOWING PROPERTY (44,100 S. F.) AND ACCESS & UTILITY EASEMENT ~~j,'fA of TO BE ACQUIRED BY ~ Gf THE COUNTY OF ROANOKE ~o~ ~G' FROM B. LEE ~ JAMES L. WOLTZ & ~ HENDERSON, JR. y JOHN E. WOLTZ No. t 480 SITUATED IN WINDSOR HILLS MAGISTERIAL DISTRICT tgND suxv~~4~ ROANOKE COUNTY, VIRGINIA SCALE 1" = 100' DATE: 30 OCTOBER 1997 LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, YIRGIlRA E.r 3/4" P/PE a .r - ,~~ ~ h ti $ S 6473'31 " E ~` 87.9 ~~~~ C \ .-. D i. ~. ti! / S 59:T6;39" W 1 F C-3 21.22' EX. GRAVEL REi{/A/N/NG G C-4 ACCESS ROAD. 93.084 AC Ii PRG1pE1PTY Gl~' I S 487123" W ~/N E: !{t71C TZ 30.08' D.B. 14Z3j PG 1101 C-5 P.B. 19, PC ~ S 40174'12" W PROPOSED ~~~I 25' ACCESS & ~'s-. -(UTILITY EASEMENT =6 NOIES' >. IH/S PLAT /S BASED OW A CURRENT f1tZD 57/RVF'Y. 0175'13" E 2. 7F//S PLAT WAS PREPARED IYI7NGY/T n/E BENEFIT A'' X49 77' A LYJRRENT WILE RE7'A?T AND 7NERE AIAY EXIST ENCUMBRANCES' WN/G1! AfFECT 7NE PROPERTY NOT SF/OWN HEREaK ,~ 1X/S PROPERTY DGL'"S NOT L(E Hl7N/N IHE Ud/'IS A~ A 100 YEAR fLG'AO BOUNDARY A5 OE5/GYVAIED BY F.E.M, LANE' CUHVF TAe9L.E 4. CORNER 1 7HROIUGN 4 Jl7 1, /NCLUS/t~ CO'YSn7UTE NE'W D/NS/ON ONES ~ ~s Q~,. ~~o .,... ' ~...1. J q . . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 ORDINANCE 030904-3 APPROVING AND AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO THE ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AGREEMENT AMONG THE COUNTY OF ROANOKE, THE CITY OF ROANOKE AND THE TOWN OF VINTON WHEREAS, the County of Roanoke, the City of Roanoke and the Town of Vinton previously entered into a Roanoke Valley Regional Cable Television Committee Agreement dated June 9, 1992, that authorized the Committee to provide for the development, administration, and operation of cable television governmental, educational and institutional facilities and programming on behalf of the three participating jurisdictions; and WHEREAS, the three named jurisdictions have enacted Cable Television Franchise Ordinances effective October 31, 2003, and entered into Cable Television Franchise Agreements, pursuant to those ordinances, with CoxCom, Inc., d/b1a Cox Communications Roanoke; and WHEREAS, the Roanoke Valley Regional Cable Television Committee Agreement needs to be modified to reflect references to the recently adopted Cable Television Franchise Ordinances and Cable Television Franchise agreement mentioned above; and WHEREAS, the first reading of this ordinance was held on February 24, 2004; and the second reading was held on March 9, 2004. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as fol{ows: 1 v. ~ 1 1. That the substance of the terms of Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement attached to the Board Report for this ordinance is hereby approved and adopted. 2. The Roanoke County Administrator and the Clerk to the Board of Supervisors are hereby authorized, for and on behalf of the County, to execute and attest, respectively, Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement in a form substantially similar to the one attached to the above mentioned Board Report and as shall be approved by the County Attorney. 3. The County Administrator is further authorized to take such further action and execute such additional documents as may be necessary to implement and administer such Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement and the underlying Agreement itself. 4. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: ~, ~tiZC~`~G~-~-~ Brenda J. Holton, CMC Deputy Clerk cc: File Joseph B. Obenshain, Senior Assistant County Attorney 2 Robert R. Altice, Chairman, Roanoke Regional Cable TV Committee Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Elaine Simpson, Government Access Director Gary E. Tegenkamp, Assistant City Attorney 3 ACTION NO. ITEM NO. 1~1-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Second reading of ordinance approving and authorizing execution of Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement among the County of Roanoke, the City of Roanoke, and the Town of Vinton SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge Roanoke County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On October 28, 2003, this Board adopted a revised Cable Television Franchise Ordinance, Ordinance No. 102803-12, as a component of a new franchise agreement with CoxCom, Inc., d/b/a Cox Communications Roanoke. Virtually identical ordinances were adopted in the same month by the City of Roanoke and the Town of Vinton as part of the franchise renewal process with CoxCom, Inc. Each of these ordinances provided that each jurisdiction affirmed its continued participation in and support of the Roanoke Valley Regional Cable Television Committee (CATV Committee) which had been created by joint agreement of our three jurisdictions in 1992 (RVRCTC Agreement). The existing RVRCTC Agreement now needs to be amended in order to bring it into agreement with the references in the newly adopted Cable Television Franchise Ordinances and the Cable Television Franchise Agreements which each jurisdiction has entered into with CoxCom, Inc. The proposed Amendment No. 1 to Roanoke Valley Regional Cable Television Committee Agreement is attached to this board report and an ordinance is submitted to accomplish these amendments. i-~ -r FISCAL IMPACT: None anticipated. ALTERNATIVES: Adopt the proposed ordinance or require the CATV Committee to operate under an authorizing agreement which is no longer current. STAFF RECOMMENDATION: Staff recommends the adoption of the proposed ordinance. 2 ..~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO THE ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AGREEMENT AMONG THE COUNTY OF ROANOKE, THE CITY OF ROANOKE AND THE TOWN OF VINTON WHEREAS, the County of Roanoke, the City of Roanoke and the Town of Vinton previously entered into a Roanoke Valley Regional Cable Television Committee Agreement dated June 9, 1992, that authorized the Committee to provide for the development, administration, and operation of cable television governmental, educational and institutional facilities and programming on behalf of the three participating jurisdictions; and WHEREAS, the three named jurisdictions have enacted Cable Television Franchise Ordinances effective October 31, 2003, and entered into Cable Television Franchise Agreements, pursuant to those ordinances, with CoxCom, Inc., d/b/a Cox Communications Roanoke; and WHEREAS, the Roanoke Valley Regional Cable Television Committee Agreement needs to be modified to reflect references to the recently adopted Cable Television Franchise Ordinances and Cable Television Franchise agreement mentioned above; and WHEREAS, the first reading of this ordinance was held on February 24, 2004; and the second reading was held on March 9, 2004. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 ~~ 1. That the substance of the terms of Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement attached to the Board Report for this ordinance is hereby approved and adopted. 2. The Roanoke County Administrator and the Clerk to the Board of Supervisors are hereby authorized, for and on behalf of the County, to execute and attest, respectively, Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement in a form substantially similar to the one attached to the above mentioned Board Report and as shall be approved by the County Attorney. 3. The County Administrator is further authorized to take such further action and execute such additional documents as may be necessary to implement and administer such Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee Agreement and the underlying Agreement itself. 4. That this ordinance shall be effective from and after the date of its adoption. 2 ~~ "~ ._ j AMENDMENT NO. 1 TO ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AGREEMENT THIS AMENDMENT NO. 1 is dated as of the day of 2003, by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia ("City"); the COUNTY OF ROANOKE, a political subdivision of the Commonwealth of Virginia ("County"); and the TOWN OF VINTON, a municipal corporation of the Commonwealth of Virginia ("Town"). DL`!''TT A 7 C WHEREAS, by the Roanoke Valley Regional Cable Television Committee Agreement, by and between the City, the County and the Town dated as of June 9, 1992 (the "Agreement"), the City, the County and the Town authorized the creation of the Roanoke Valley Regional Cable Television Committee (the "Committee:") and authorized that Committee to provide for the development, administration, and operation of cable television governmental, educational and institutional facilities and programming; and WHEREAS, by Ordinance Nos. 36503-10603, 0-102803-12 and 792 effective October 31, 2003, respectively (the "New Ordinances"), the City, the County, and the Town have repealed and superseded Ordinances Nos. 30478-42291, 42391-5, and 545, respectively (the "Ordinances"), with the New Ordinances governing the granting and [~°i .._. regulation of one or more franchises to construct, operate, and maintain one or more cable television systems within their jurisdictions; and WHEREAS, pursuant to the New Ordinances, the City, the County and the Town have entered into new Cable Television Franchise Agreement with CoxCom, Inc., d/b/a/ Cox Communications Roanoke, effective November 1, 2003 ("New Franchise Agreements"); and WHEREAS, the City, the County and the Town desire, subject to terms set forth herein and in the Agreement, to extend the extra term of the Agreement and the operation of the Committee for the term of the New Franchise Agreements; and WHEREAS, the City, the County and the Town desire to amend the Agreement to accomplish that objective. WITNESSETH THAT FOR AND IN CONSIDERATION of the mutual covenants and agreements contained herein, the parties hereto, pursuant to the provisions of Section 15.2-1300 of the Code of Virginia, 1950, as amended, do covenant and agree to amend the Agreement and extend the establishment and operation of the Committee upon the terms and conditions set forth herein. Section 1. The Agreement is hereby amended as follows: (a) Section I, Telecommunications, of the Agreement is amended by striking "Cable Television Franchise Agreements granted pursuant to the Ordinances by the City, County and Town to Cox Cable Roanoke, Inc., (`Franchise Agreements')" and substituting in its place, "New Franchise Agreements granted pursuant to the New Ordinances." 2 'r--t (b) Section II, Establishment and Terms of Members, of the Agreement is amended by (i) striking "Section 11 of the Ordinances" and substituting in its place, "Section 5 of the New Ordinances", and (ii) substituting a copy of Section 5 of the New Ordinances as Exhibit A to the Agreement. (c) Section III, Purpose and Administration, of the Agreement is Amended by (i) striking the reference to "Ordinances" and replacing it with "New Ordinances", (ii) striking all references to "Franchise Agreements" and replacing them with "New Franchise Agreements", and (iii) striking the reference to "Cox Cable Roanoke, Inc." and replacing it with "CoxCom, Inc., d/b/a Cox Communications Roanoke. " (d) Section IV, Financing and Budgets of the Agreement is amended by striking the reference to "Cox Cable Roanoke, Inc." and replacing it with "CoxCom, Inc., d/b/a Cox Communications Roanoke." Section 2. All other provisions of the Agreement shall be unchanged and remain in full force and effect. WITNESS the following signatures and seals: CITY OF ROANOKE By: Title: ATTEST By: Title: COUNTY OF ROANOKE ATTEST By: Title: By: Title: 3 ~, TOWN OF VINTON By: Title: Approved as to form By: ~-) ATTEST By: Title: 4 . "~- ACTION NO. ITEM NO. Z ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 9, 2004 Appointments to Committees, Commissions and Boards Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BOARD OF ZONING APPEALS (Appointed by District) Rodney W. McNeil, Cave Spring Magisterial District, has accepted an appointment to the Roanoke County Planning Commission. His five-year term will expire on June 30, 2004. 2. CLEAN VALLEY COUNCIL The two-year term of the late Mr. Eddy will expire on June 30, 2005. Mr. Eddy served as the Board liaison to this committee. 3. GRIEVANCE PANEL The three-year term of alternate member Karen Ewell will expire on October 28, 2006. At the February 10, 2004 meeting, Ms. Ewell was appointed to serve as a member of the grievance panel. Ms. Beth Anderson, a former member of the panel, has been contacted and has indicated her willingness to serve as an alternate. 1 .~ .. _ ~ ~~~ 4. LEAGUE OF OLDER AMERICANS ADVISORY COUNCIL The one-year term of Beverly Eyerly will expire on March 31, 2004. 5. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three-year term of the late Mr. Eddy will expire on June 30, 2004. Mr. Eddy served as a citizen representative on the commission. 6. ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION COMMUNITY ADVISORY COMMITTEE The late Mr. Eddy served on this committee without a term limit. The County has three representatives on this Committee and the Board is asked to appoint a citizen and/or representative of the community, business, education, health care or civic interests rather than staff members. 7. SOCIAL SERVICES ADVISORY BOARD Mary Jane Pattisall, Cave Spring Magisterial District, and Patricia W. Thompson, Hollins Magisterial District, have resigned from the Social Services Advisory Board. These four-year terms expire on August 1, 2005. 2 +" ' ~ s +- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION 030904-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 9, 2004, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes -February 24, 2004 2. Request from the Police Department to accept and appropriate acourt- community corrections program grant in the amount of $6,000 3. Resolution of appreciation upon the retirement of Cecil L. Gearheart, Community Development Department, after seventeen years of service 4. Acceptance of donation of variable width water line easement from the Commonwealth of Virginia, Department of Transportation (Tax Map No. 87.10-2- 6) to the Board of Supervisors, located in the Cave Spring Magisterial District 5. Request from Social Services Department to appropriate $388,000 from the state to various public assistance programs 6. Confirmation of committee appointment to the Board of Zoning Appeals 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 x' ~, i 'r On motion of Supervisor Flora to adopt the resolution with Item 6 added, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk cc: File Ray Lavinder, Chief of Police Sergeant Tim Lisk, Grant Coordinator Rebecca Owens, Director, Finance Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney Dr. Betty McCrary, Director, Social Services Diane Hyatt, Chief Financial Officer 2 . ~ t 1 ~wn•~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 9, 2004, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes -February 24, 2004 2. Request from the Police Department to accept and appropriate acourt- community corrections program grant in the amount of $6,000 3. Resolution of appreciation upon the retirement of Cecil L. Gearheart, Community Development Department, after seventeen years of service 4. Acceptance of donation of variable width water line easement from the Commonwealth of Virginia, Department of Transportation (Tax Map No. 87.10-2- 6) to the Board of Supervisors, located in the Cave Spring Magisterial District 5. Request from Social Services Department to appropriate $388,000 from the state to various public assistance programs That the Clerk to the Board is hereby authorized and directed where required bylaw to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 w ~ ACTION N0. A-030904-4.a ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM; Request to accept and appropriate a court-community corrections program grant in the amount of $6,000 SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATQR'S COMMENTS: SUMMARY OF INFORMATION: The funds will be used to support the Police Department's efforts to address aggressive driving behaviors and occupant protection enforcement. The primary use wilt be to support the Alteghany-Roanoke Valley-Rockbridge Multi-Regional Highway Safety and Aggressive Driver Enfarcement Project. Officers, being paid overtime, will be assigned to enforce traffic laws in the highway safety corridor and other areas as they are identified. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of court-community corrections program grant in the amount of $6,000. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ^ ^ Mr. Flora ® ^ ^ cc: File Ray Lavinder, Chief of Police Sergeant Tim Lisk, Grant Coordinator Rebecca Owens, Director, Finance 2 ACTION NO. ITEM NO. -~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 9, 2004 Request to accept and appropriate a court-community corrections program grant in the amount of $6,000 James R. Lavinder Chief of Police Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The funds will be used to support the Police Department's efforts to address aggressive driving behaviors and occupant protection enforcement. The primary use will be to support the Alleghany-Roanoke Valley-Rockbridge Multi-Regional Highway Safety and Aggressive Driver Enforcement Project. Officers, being paid overtime, will be assigned to enforce traffic laws in the highway safety corridor and other areas as they are identified. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of court-community corrections program grant in the amount of $6,000. ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION 030904-4.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CECIL L. GEARHEART, COMMUNITY DEVELOPMENT DEPARTMENT, AFTER SEVENTEEN YEARS OF SERVICE WHEREAS, Cecil L. Gearheart was first employed by Roanoke County on March 3, 1987, as an Engineering Aide in the Community Development Department; and WHEREAS, Mr. Gearheart retired from Roanoke County on March 1, 2004, as an Engineering/GIS Technician after seventeen years of service; and WHEREAS, Mr. Gearheart was a member of the team that completed the conversion of the hand-maintained tax maps and utilities into a digital format; and WHEREAS, Ms. Gearheart had a major role in the conversion and maintenance of the Emergency 911 Street and Address system; and WHEREAS, Mr. Gearheart, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CECIL L. GEARHEART for seventeen years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 1 On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora NAYS: None ABSENT: Supervisor Altizer A COPY TESTE: Brenda J. H on, CMC Deputy Clerk cc: File Resolutions of Appreciation File 2 ACTION NO. ITEM NO. J " 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Request for approval of resolution of appreciation upon the retirement of Cecil L. Gearheart, Community Development Department, after seventeen years of service SUBMITTED BY: APPROVED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Human Resources Department has notified us that Cecil L. Gearheart retired on March 1, 2004. They have advised us that Mr. Gearheart has requested that his resolution be mailed to him. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Gearheart with the appreciation of the Board members for his many years of service to the County. J~_ .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CECIL L. GEARHEART, COMMUNITY DEVELOPMENT DEPARTMENT, AFTER SEVENTEEN YEARS OF SERVICE WHEREAS, Cecil L. Gearheart was first employed by Roanoke County on March 3, 1987, as an Engineering Aide in the Community Development Department; and WHEREAS, Mr. Gearheart retired from Roanoke County on March 1, 2004, as an Engineering/GIS Technician after seventeen years of service; and WHEREAS, Mr. Gearheart was a member of the team that completed the conversion of the hand-maintained tax maps and utilities into a digital format; and WHEREAS, Mr. Gearheart had a major role in the conversion and maintenance of the Emergency 911 Street and Address system; and WHEREAS, Mr. Gearheart, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CECIL L. GEARHEART for seventeen years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. A-030904-4.c ITEM NO. J-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Acceptance of donation of variable width water line easement from the Commonwealth of Virginia, Department of Transportation (Tax Map No. 87.10-2-6) to the Board of Supervisors, located in the Cave Spring Magisterial District SUBMITTED BY: APPROVED BY: Gary Robertson Utility Director Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement for installation of a water line to serve the proposed new Starkey Area Headquarters for the Virginia Department of Transportation in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: Donation of water line easement, of variable width, from the Commonwealth of Virginia, Department of Transportation, (Deed Book 1335, Page 1106; Tax Map No. 87.10-2-6), as shown on a plat prepared by Lumsden Associates, P.C., dated March 5, 2003, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's Utility Department staff. FISCAL IMPACT: This easement is being donated by the referenced property owners and will have no fiscal impact. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ^ ^ Mr. Flora ® ^ ^ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 2 • • Z ~" ~ hN 3 z 3w331+a~u 1, ~. ~. ~ ~.' !n ;n ;n vs'~ ~ ~ p F-. W m ~~g~~~ U ~n~n~xx~n NM.~~b4-- ~.. ua ~ $~Ny~~,i O mNNM Qx U 4~~tim~ 3 ;u ~ ~~ ~ f,7 I ~~~~~~~ ti ~~4~ ~~~ p N ~ h ~ xx~ , a o X .,,^' ~-- n Z y+ U ~~ 2 ~ ~ z ~~ Z w '~Q', ~" O Z rr ~~ Q w ---.~ . ~`""' Ch 4 f `~ ~ ~~a~~ afl~~ ~ hU ~~~~~ lu '~~~~~~~ ~ ~. g ti ~ ~~ ~~ ~1 ~ 4 Q a f Q ~ Z X `3S ~„ Q ~ ~ ~y. ~ .`'~ .. ,ham, Q ~~ ~ ~ g ~0. Q ~~~ O U O ~ Cti ~ [~ ~ ~~~~ ~~ °~~° Z~ ~ ~~~~ ~~ ~~,b4 ~ O ~ W~ ~ • ~ 4 ---. U} iJ U „~ U c3 ~ ~: Sa y O ~ O 11 UT c T ~ Ch ~ p U U ~' o O 0 N C"I n i 0 0 a •t W O J Z ~ 111' ~ Q d O 4 D U U ~~ 4 '~~ V ~~ r ~ ~ ~~ ~ c~ ~. ~~ ~~ ~~ 4~~~° ~ ~~~ ~ °~~ _$~ ~~yy ~~~ "`i ~.~ Q. ti Z N <~~~~~ g~~~~~ ~~~~Q~ ~ ~~~[~[~~~~z~z~ tn~Ca0.~y 6~ ez ~ ,c~~ ~ ~ ~~ ^ca w.yti ~,: N~i`t ~~ i SSO! Jd `686! 8'0 ' S3f21Ck4) 771W NVQIdd~ .~rJ uz~dorrd ldtbtLSRQNI SSi~. `i 3SVHd 9„ 13t+?l1 ~~~ n~~ Z W t~'1 l~1 Q _J z o Q z z ~~~ mo5 N `°~z a ~ (,L] 0. U ~ ao~ ~~~ ~ u, x w a Q~x ~~zdz C'~ 4 r-~ W ~ ACTION NO. ITEM NO. J -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Acceptance of donation of variable width water line easement from the Commonwealth of Virginia, Department of Transportation (Tax Map No. 87.10-2-6) to the Board of Supervisors, located in the Cave Spring Magisterial District SUBMITTED BY: APPROVED BY: Gary Robertson Utility Director Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement for installation of a water line to serve the proposed new Starkey Area Headquarters for the Virginia Department of Transportation in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: Donation of water line easement, of variable width, from the Commonwealth of Virginia, Department of Transportation, (Deed Book 1335, Page 1106; Tax Map No. 87.10-2-6), as shown on a plat prepared by Lumsden Associates, P.C., dated March 5, 2003, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's Utility Department staff. FISCAL IMPACT: This easement is being donated by the referenced property owners and will have no fiscal impact. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. ~1 W ~ ~~ ~ ~ ~ "'ac°y~a'O~ ~ G _ ~ N•-hN ~ ~ Q 3 z 3W~~WW z. ~. ~. ~ ~' ~ ~ U ~,Hyzx~n Z NMwhro~ ~N~~~~ of 3 •_ • ^~ ~" ~g~u~~n mNry~Nj,HM e~~-n.+m2TS • z~ ~ U a. 2 3 9_~ ~ ~z ~.1 p a q M II h p p J o~aa~~~~ .fZ'llt ~~ a $~ ~ ~ 4 Q tp 1~ J N '~ Q C5R ~~~ O~Q4, ~~~~a a-~y W ~~ ~ ~ ~' CCCC"''tititi~l ~' ~ ^ 4. ~ w F.. ~ ' W m M '~.x Q © ~ z ~ ~,,, a ~ o" tJ ~ "`~ ~ ~ dM= 4J ~ z A ~ o vw, ,,,_ ~ ~ o ~ z~W z vOO Q ~ ~~ ~~ ~~~ 4 ~~ ~ ~ ~ J "`i ""~1 , lit ~ 0 L! z ~ j O 4 '~4 Gtr al q tZ ~ ~ ~ ~ ~~ O U "'\ ~U ~_ b `~!N{+ E`Y ~ CQ\t 6SOt 'Jd '696t 8"Q I S~?!OM 77IW N6'QIdd2! .~O.t1N3d0?ld I t'6 ~d 't't 'e'd 16'I`,llS!}C1N! SSl21a, `! 3S1~Nd ~, 1~V21t f z-to-~t ref` x~l I `Mt ~~ ci ~ q~' ~ ~^_. O O w w~~~~ ~~ I {3 ~~ U @~ ~~ ~4a ~ ~~z~~g 6 ~ z xg~ t ~ ~~ 3 ~~~~ W ~~~~~z~~ ~~ o~~ ~~ ~~~~~~~~ ~~~~~~~~ ~~~~~~~ ~~ x ~~~ 4~~ ~~ ya0q~y ~x~~ <~~~ ,..~~--tom ~-N~o ~~~6 O~ N ~ ~ N ~i .r 0 o c~ ° ~ 9 N ~~ ~ in .- m T ~ ~ a ~ N 0 M 0 a 0 w ~ i 0 M O a N O W Z = LL Ill' ~ ~ o a° U U U ~- ~., g v ~ p ~ ~ ~~~ W N ~ O W W ~ `Z ~ 7 ~y 4 ~ FZ z J ~ ~ [G p ~ ~ ~ mz Q< vaa Q-r (~~] E--- ~~-~ a. ~~ O°¢ >~ .~~~ ~~~ ~~> ~w Z ~ ~ ACTION N0. A-030904-4.d ITEM NO. J-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Request from Social Services Department to appropriate $388,000 from the state to various public assistance programs SUBMITTED BY: Dr. Betty R. McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The state has made available $275,000 in Federal IV-E funds for foster children, $98,000 for VIEW -purchase of services and administration, and $15,000 for Head Start day care. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $388,000 to the fiscal year 2003-2004 social services budget and to appropriate the related revenues from the state. FISCAL IMPACT: No fiscal impact - 100% federal/state reimbursement funds ALTERNATIVES: None STAFF RECOMMENDATIQN: Staff recommends appropriation of $388,000 to the fiscal year 2003-2004 social services budget; $275,000 for Federal IV-E (602000-5730), $98,000 for VIEW (602000-5753) and $15,000 Head Start day care (602000-5785) and to appropriate same revenues from the state. 1 VOTE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ® ^ ^ Mr. Altizer ^ ^ Mr. Flora ® ^ ^ cc: File Dr. Betty R. McCrary, Director, Social Services Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance 2 ACTION NO. ,f.,: e . ITEM NO. ~~ n mm~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: March 9, 2004 Request from Social Services Department to appropriate $388,000 from the state to various public assistance programs Dr. Betty R. McCrary Director of Social Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Department of Social Services receives, throughout the year, additional appropriations for public assistance and services delivery. The state has made available $275,000 in Federal IV-E funds for foster children, $98,000 for VIEW -purchase of services and administration, and $15,000 for Head Start day care. The Department of Social Services cannot access these funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $388,000 to the fiscal year 2003-2004 social services budget and to appropriate the related revenues from the state. FISCAL IMPACT: No fiscal impact - 100% federal/state reimbursement funds ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of $388,000 to the fiscal year 2003-2004 social services budget; $275,000 for Federal IV-E (602000-5730), $98,000 for VIEW (602000-5753) and $15,000 Head Start day care (602000-5785) and to appropriate same revenues from the state. ti ACTION NO. A-030904-4.e ITEM NO. J-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Confirmation of committee appointment to the Board of Zoning Appeals SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF„~NFORMATION: At the March 9, 2004, meeting, the following nomination was made with the request that confirmation be placed on the Consent Agenda. Board of Zoning Appeals Supervisor Wray nominated Kevin T. Barnes to serve the unexpired portion of Mr. Rodney McNeil's five-year term which will expire on June 30, 2004. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. i V TE: Supervisor Flora motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ~ ^ ^ Mr. Altizer ^ ^ Mr. Flora ® ^ ^ cc: File Board of Zoning Appeals Committee File a ACTION N0. ITEM NO. `~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Confirmation of committee appointment to the Board of Zoning Appeals SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the March 9, 2004, meeting, the following nomination was made with the request that confirmation be placed on the Consent Agenda. Board of ZoningAppeals Supervisor Wray nominated Kevin T. Barnes to serve the unexpired portion of Mr. Rodney McNeil's five-year term which will expire on June 30, 2004. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. N-- GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Prior Report Balance $8,977,656 6.60% Addition from 2002-03 Operations 1,483,629 Audited Balance at June 30, 2003 10,461,285 July 1, 2003 Explore Park Loan Repayment 25,000 February 10, 2004 Presidential primary for 2004 (24,180) Balance at March 9, 2004 10,462,105 7.69% I Changes below this line are for information and planning purposes only. Balance from above $10,462,105 $10,462,105 7.69% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2003 - 2004 General Fund Revenues $135,971,831 6.25% of General Fund Revenues $8,498,239 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\3-9-reports-General.xls 3/3/2004 ~' CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited Balance at June 30, 2003 $360,172.56 Transfer from Department Savings 2002-03 274,972.00 Remaining funds from completed projects at June 30, 2003 419.66 10/28/2003 Equipment and software for electronic records management (73,057.00) system for Clerk to the Board of Supervisor's Office 10/28/2003 Reimbursement from Water Fund for debt service payments 11,000,000.00 made related to Spring Hollow Reservoir X2/10/2004 Addition to the Bent Mountain Library (28,057.00) Balance at March 9, 2004 $11,534,450.22 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\3-9-reports-Capital Fund.xls 3/3/2004 -~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2003-2004 Original Budget $107,940.00 July 8, 2003 Appropriation towards Roanoke Regional Airport Alliance (8,193.00) July 22, 2003 Appropriation towards Project 50 Capital Campaign (10,000.00) July 22, 2003 Reserve towards Project 50 Capital Campaign (5,000.00) August 12, 2003 Appropriation for debris removal and stablilization (15,000.00) December 16, 2003 Appropriation for Office Support Specialist in the Clerk to (15,000.00) the Board of Supervisor's Office Balance at March 9, 2004 $54,747.00 ~ Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-Reports\MonthlyReports\3-9-report-Board Contingency.xls 3/3/2004 ~~ FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY 1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service FY 2003-2004 Original budget appropriation Less increase in debt service Balance at March 9, 2004 Reserved for Future School Operations $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 2,000,000 (1,219,855) 780,145.00 495,363.00 2,000,000 (1,801,579) 198,421.00 2,000,000 (465,400) 116,594 1,651,194.00 2,000,000 (2,s92,12s) (s92,12s.oo> 2,000,000 (2,2o2,72s) (2o2,72s.oo) $8,435,088.00 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in origina12002-03 Budget July 1, 2003 Transfer to Operating in origina12003-04 Budget Balance at March 9, 2004 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) (250,000.00) Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M:\Finance\Common\Board-reports\MonthlyReports\3-9-reports-Future Capital.xls 3/3/2004 1 r ACTION NO. ITEM NO. ~- e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Work Session on General Assembly Budget Deliberations SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached to this report you will find a summary of the competing House and Senate budgets prepared by the Virginia Municipal League. I hope you will find this information useful. u,~ ! Vastly Different Budgets Passed House Proposal Imposes Costly Burdens on Local Governments A chasm exists between the two budget proposals approved by the House and Senate on Feb. 26. Following prolonged debate primarily about the tax increase written into the Senate budget the Senate approved its proposal of $61.5 billion over two years. It contains $3.5 billion in additional tax revenue over the next biennium that would allow the commonwealth to make good on its commitments to public education, public safety, including jail per diems, and transportation. When one Senator stated that the Senate budget would enact the largest tax increase in modern history, Senate Finance Chairman John Chichester replied that any tax increase would be the largest in modern history "because we haven't had any in modern history." The Senate passed its budget on a vote of 30-9. After several hours of debate the House passed its proposal for $58 billion over two years on a vote of 65-35. Despite the $520 million in revenue generated for the budget by ending some corporate tax breaks, this budget falls far short of funding state commitments to education, public safety, and transportation. The House proposal would impose one of the largest-scale shifts of state funding responsibilities directly onto the backs of local governments ever considered. It would fix the state share of teacher retirement costs at 6.03 percent from FY05 and for every year after that. This means local governments would be responsible for a larger share of the cost of retirement for teachers in future years. Further, it would make local governments solely liable for losses in the stock market that may lead to teacher retirement contribution rates above the normal cost of 6.03 percent. The cost could reach hundreds of millions of dollars for local governments. A amendment to set the vote at 6.03 for both the state and localities failed on a 32-67 vote. The House proposal also would decrease the state share of costs for jail per diems by $16.20 million for the biennium, meaning that local governments would pay that much more (the Senate budget restores the past reductions at $13.2 million each year). The state already underfunds jail per diems by about $13 million a year. The House would level fund ABC/Liter profits shared with localities as well as HB 599 (the Senate increases the amount of ABC/Liter taxes shared with localities, and increases HB 599 funding in accordance with statute). In attempting to defeat the HB 599 House budget amendment, Delegate Brian Moran told delegates this action constituted an "abdication of responsibility once more" in funding commitments to local governments, and a "broken promise to constituents who expect us to keep them safe." The attempt overturn the HB 599 amendment failed by a vote of 32- 67. Now that each chamber has approved its respective budget, these proposals will move to the other chamber. Neither budget will survive in the other chamber, meaning conferees 1 y ~-i will be named. On Feb. 27, House Speaker William Howell told the House who he expected to name as budget conferees: Vincent Callahan, Lacey Putney, Phillip Hamilton, Kirk Cox, and Johnny Joannou. What follows is an updated summary of the House and Senate budget amendments that we first broadcast on Feb. 23. New or revised information is underlined so you don't have to re-read everything we sent you the first time! All budget amendments approved by the committees maybe viewed on the General Assembly's website, http://leg2.state.va.us/MoneyWeb.NSF/sb2004 . HB 29 (current fiscal year) Direct Aid to Education Sales Tax Increases/Basic Aid Offsets House and Senate: Adds $16.7 million in additional sales tax proceeds and decreases state basic aid by $9.3 million. Additional sales tax revenues lower the cost of the SOQ to be shared by the state and localities. The $9.3 million decrease is the result of the higher sales tax revenues. The local required share is lowered as well (although this is not a compelling point since localities spend so much beyond the required local minimum). Distribution of Lottery Proceeds House: Takes new lottery proceeds to fund NCLB requirements in FY05, thereby decreasing lottery proceeds in the introduced budget by $9.9 million. The introduced budget had used these funds to help pay the state share of costs of a revised program of prevention. Both approaches broke from the traditional practice of using 61 percent of the lottery proceeds to help pay the state's share of basic aid and distributing the other 39 percent to school divisions. Jail Construction Moratorium House: No amendment. Senate: Suspends the moratorium on several local and regional jail construction projects to allow for expedited construction to add more beds to the system. Affected facilities include Pamunkey Regional, Hampton Roads Regional planning study, Portsmouth City Jail replacement project, Gloucester, Roanoke County-Salem, Riverside Regional, Rappahannock Regional, and Clarke-Fauquier-Frederick-Winchester expansion project. Specifies that state funding will be approved or committed only when such project is consistent with the projected number of local and state responsible offenders to be housed, (to discourage building capacity for federal prisoners) and only when projects are proposed to be built using Community Custody Facilities Standards, as adopted by the Board of Corrections, unless use of more expensive construction is justified. Department of Conservation and Recreation 2 ~~~ ./ Chesapeake Bay Restoration Grants House: No amendment. Senate: Restores $467,907 in non-general funds. Department of Environmental Quality Litter Control and Recycling House: No amendment. Senate: Restores $1,272,750 in general funds for noncompetitive (formula-based) litter grants. This amendment prevents the transfer of formula litter control and recycling grants from DEQ to the general fund. Department of Mental Health, Mental Retardation and Substance Abuse Services Methadone clinics House: No amendment Senate• Incorporates language from SB607 (Wampler~placin~ conditions and restrictions upon the granting of licenses to methadone clinics or other clinics treating persons with opiate addictions. Substance abuse block grant House: No amendment Senate • Restores $1 0 million in general funds to meet the federal maintenance of effort requirement in order to preserve federal funding for substance abuse services. Southwest Virginia CSA Facility House: No amendment Senate • Requires the Commissioner to approve the provision of Comprehensive Services Act services bra private contractor occupying space at Southwest Virginia Mental Health Institute bx6/30/04. Rainy Day Fund House: Adds $15.0 million to the fund. Senate • Adds $100 million to the fund with another $100 million to be added in FY06. HB 30 (2004-2006 biennium) Aid to Local Governments HB 599 House: Continues the break with the law as set out in the Code of Virginia by freezing the funding for the biennium at the FY03 level, for a local loss of $35.56 million for the biennium. ~`°'`°' Senate: Eliminates contingency language in introduced budget; increases funding to local governments in this program by $35.56 million for the biennium. ABC Profits and Wine Taxes House: Freezes distribution of ABC profits and wine taxes at the FY041eve1 for each year of the biennium, resulting in a cut in funding to localities of at least $8.2 million -- $7.3 million in ABC profits and $900,000 in wine taxes over the biennium. ABC profits and wine taxes are growing, not declining. Senate: No amendments. Direct Aid to Education Teacher Retirement House: Decreases funding by $35.4 million in FY05 and $39.0 million in FY06 by establishing the policy that the state will base its share of teacher retirement contribution rates at the normal cost. Any contribution costs above the normal cost will be the responsibility of the school division. A normal cost is what the retirement contribution cost would be without reflecting any past losses or gains--for example, without recognizing experience in the stock market or salary levels. Two numbers to remember: the rate in the introduced budget for an uncoupled teacher retirement rate amortized over a thirty-year period is 7.82 percent. The normal rate is 6.03 percent. Under the House proposal, the retirement rate for teachers for FY05 would be 6.03 percent. In FY06, the rate charged the school divisions would be 6.63 percent (6.03 plus one-third of the difference between 7.82 and 6.03), but the state reimbursement would be based only on 6.03 percent, the normal cost. In FY07, the rate could be 7.22 percent and in FY08, 7.82 percent but again, the state would reimburse based only on a 6.03 rate. A further question mark is what happens when new rates are certified for teachers for FY07 and FY08. VRS will be recognizing losses from the downturn in the stock market for three more years so it would not be surprising if VRS certified higher rates for FY07 and FY08. But under the House proposal, regardless of the certified rate, the state reimbursement would be based on the normal cost of 6.03 percent. Essentially the House proposal is treating teacher retirement in the same manner that it treats retirement costs for constitutional officers. A final point to keep in mind is that the state reimbursement is based only on teaching positions recognized by the state. School divisions actually hire at least 20 percent more instructors than the state recognizes, so localities pay 100 percent of the salary, retirement and fringe benefits for these positions. Senate: Funds teacher retirement rate at 6.56 percent. Teacher Salaries House: no additional funding for teacher salary increases. Senate: states that $405.5 million of the re-benchmarking costs reflect growth in prevailing salaries and related fringe benefits, and expresses the desire of the General Assembly that on average local school divisions continue to improve the average salary for classroom teachers by at least 3 percent per year, the actual average annual rate increase in recent years. 4 -, ,. ~ ..~„w. 9 Remediation House: Decreases remediation funding in the SOQ by $42.6 million, which maintains the 2004 fundin lg evel• Senate: No similar amendment. Student Achievement Block Grant House: Eliminates Student Achievement Block Grant ($20.1 million). Senate: No similar amendment. No Loss Provision House: Adds $3.2 million to ensure that no school division receives less than in the current budget. Senate: New funding for the JLARC and BOE proposals makes the no loss provision unnecessary. Deduction of Locally-Generated Revenues House and Senate: Adds $110.6 million to eliminate proposal in the introduced budget to deduct locally generated revenues from the cost of the SOQ before splitting those costs between the state and localities. Deduction of Federal Revenues House: No similar amendment Senate: Adds $153.1 million in FY05 and $154.1 million in FY06 to eliminate proposal in the introduced budget to deduct federal revenues from the cost of the SOQ before splitting those costs between the state and localities. The House retained the proposal to deduct these revenues. Daily Planning Period Senate: Adds $123.0 million in FY05 and $126.1 million in FY06 to fund the Board of Education's proposal to revise the SOQ to include funding for the requirement in the Standards of Accreditation for daily planning periods in middle and high schools. This adds approximately 4,500 positions to those funded by the SOQ. Funding is through the Virginia Investment Act (VIA), the Senate's tax proposal. Elementary Resource Teachers Senate: Adds $74.6 million in FY05 and $75.6 million in FY06 to fund the Board of Education's proposal to revise the SOQ to include funding for elementary music, art and physical education teachers in the SOQ, which amounts to an additional 5 teachers per 1000 students. Instruction in these areas is required in the SOA, but the positions have not been included in the SOQ for funding purposes. This adds about 2700 positions to those funded by the SOQ. Funding is through the VIA. Instructional and Support Technology Positions Senate: Adds $15.6 million in FY05 and $15.6 million in FY06 to fund the Board of Education's proposal to revise the SOQ to include funding for one instructional and one 5 ~;..~ -..~- support position per 1000 students in the SOQ. Funding for these positions was dropped in the 1990s. Funding is through the VIA. Administrative Support Positions Senate: Adds $22.8 million in FY05 and $23.1 million in FY06 to fund completely JLARC's Tier I recommendation to provide funding for support services. Funding is through the VIA. Fringe Benefits Senate: Adds $22 million in FY05 and $253,093 in FY06 to fund JLARC's recommendation to correct aone-time cost savings action that rolls a month of fringe benefit costs from one fiscal year to the next. Funding is through the VIA. Sales Tax Increases/Basic Aid Offsets House: Adds $134.7 million in sales tax revenues and decreases basic aid by $75.8 million to appropriate additional sales tax revenues resulting from the passage of HB 246 ($.5 million-prepaid telephone calling cares), HB 1488 ($115.9 million-elimination of sales tax exemptions for selected businesses) and revised sales tax estimates ($18.3 million). Additional sales tax revenues lower the cost of the SOQ to be shared by the state and localities. The $65.5 million decrease is the result of the higher sales tax revenues. The local required share is lowered as well (although this is not a compelling point since localities spend so much beyond the required local minimum). Senate: Adds 10.3 million in sales tax revenues in FY05 and $12.7 million in FY06 and decreases basic aid by $9.3 million in FY05 and $5.8 million in FY06 to reflect revisions in sales tax estimate. Proration of Basic Aid House: adds language to give the Department of Education authority to prorate shortfalls if appropriations are not sufficient to meet the entitlements of any program. At-Risk Four-Year Old Program House: Decreases funding by $4.9 million a year and changes funding formula from state share of $5400/pupil to state share of basic aid/pupil. Senate: Adds $49.3 million in FY05 and $49.6 million in FY06 to fund JLARC's recommendation to fund state share of program for all at-risk pre-schoolers at an updated amount of $6000/child. The per pupil cost reco inky the state has not been increased since 1996. In addition, the state currently does not provide funding to a group of localities that had already established Pre-K programs prior to the start of the state program. The JLARC recommendation was that this inequity be corrected as well. Funding is through the VIA. K-3 Class Size Reduction Program House: Decreases funding by $1.3 million to reflect participation savings. Technical Adjustments House: Adds $1.2 million for special education, and decreases funding by $1.7 million for the retiree health care credit. 6 ,:.:~„ Senate: Adds $12.3 million in FY05 and $5.2 million in FY06. Cost Of Competing House: Decrease of $3 5 million in FY05 and $3.7 million in FY06 to eliminate proposal in introduced budget to fully fund the cost of competing for support personnel. This item was contingent on passage of tax reform, contingent on tax reform. Senate: accepts proposal in the introduced budget to fund cost of competing for support personnel, but provides funding through the VIA. Funding in the introduced budget was contingent on tax reform. English as Second Language House: Decrease of $19.4 million to eliminate proposal in introduced budget to increase funding for ESL program, contingent on tax reform. Senate: accepts proposal in introduced budget, but provides funding through the VIA. Funding in the introduced budget was contingent on tax reform. No Child Left Behind House: redirects $16.3 million from cuts in other education programs to support implementation of a new student information system and other initiatives associated with NCLB. Senate• specifies $3 5 million in FY05 and $1.4 million in FY06 be used for at-risk schools to improve student achievement and teacher quality, including a mentoring program, a middle school math teacher and turnaround specialists. A language amendment requires the Superintendent of Public Instruction to report on expected local and state costs of complying with NCLB by July 1, 2004 with updates as needed. Small Grants House: Decrease by $600,000 to eliminate state funding for the Southwest Education Consortium and the William King Regional Arts Center. Algebra Readiness Senate • reduces fundin~y $1 1 million in both years• uses percent free ???as basis for fundin~tpro~ram instead of percent students who fail 8th grade math. Other Education Aid to Public Libraries House: Language to require local libraries to ensure that Internet access is not used to view_porno~raphic material. Senate: Adds $250,000 to partially restore funding for public libraries. Institute for Advanced Research & Learning Senate • Adds $2 1 million in both years to fund institute in Danville. Compensation Board 7 Jail per diems and jail funding -see section on public safety below Treasurers & Commissioners of the Revenue House: Reduces funding to elected Treasurers by $2.12 million each year and to elected Commissioners of the Revenue by $1.27 million each year to support these offices only to the extent that they supply help to the state. Senate: No similar amendment Circuit Court Clerks House: Adds 1.6 million to the state's coffers in each year by increasing the amount of excess clerks' fees retained by the state by four percent, and decreasing funding to localities by that amount. Currently fees are split on a 33 percent state/67 percent local basis; the change would mean the state retains 37 percent, with localities receiving 63 percent. The purpose is to address the net deficiency in clerks' offices that collect less in fees than they receive from the Compensation Board. Language amendment provides that circuit court clerks that do not address audit findings or have multiple audit findings will not receive salary increases. Senate: Adds 323 positions statewide to meet the staffing standards. Adds $5.3 million in non-general funds in each year to allow the use of Clerks' Technology Trust Funds for processing land records and frees up general fund to fully support the Comp. Board's staffing standards for circuit court operations. General Government/Compensation Rainy Day Fund House: Adds $15.0 million (in addition to $87.0 million in the introduced budget). Senate: Adds $100.0 million in FY06 (in addition to the $100.0 million in HB 29). Employee Salary Increases House: Adds $52.4 million to provide a 3 percent salary increase, effective Dec. 2005, for state employees, deputy sheriffs, state-supported local employees, and higher education faculty. Adds $66.0 million to fully fund employer's share of state employee health insurance premium increase. Eliminates funding for Dec. 2006 salary increase, for a savings of $105 million. Senate: Adds funding fora 3 percent salary increase, effective Dec. 2004 for state employees and state-supported local employees, except that public safety officers receive 6.42. Higher education faculty salary increase is 3 percent, effective in November. Eliminates funding for Dec. 2006 salary increase, for a savings of $105 million. Line of Duty Act (SB 284) House: No amendment Senate: Funds SB 284 by decreasing state funding for LOD benefits by $640,000 in FY05 and $1.98 million in FY06. ~-~~. ~ Car Tax House and Senate: removes contingency from introduced budget for extendin c~tax relief beyond 70 percent, thereby maintaining car tax reimbursement at 70 percent and saving the state $25.8 million in FY05 and $130.8 million in FY06. Virginia Museum of Fine Arts House and Senate: Caps the payment in lieu of taxes paid by the VMFA to the city of Richmond at the level paid as of July 1, 2003. Capital Improvements Senate: Establishes a Capital Repairs and Improvements Revolving Fund, to be funded by 2 percent, not to exceed $30 million annually, of the accumulated balance of all new outstanding debt issued after July 1, 2004. Statewide Agencies Radio System (STARS) House: Eliminates language making the $4.5 million for project management contingent upon tax reform. Senate: Same as House. Virginia Retirement System (VRS) House: Language amendment establishes a 23-year amortization period for the state employee fund. Decreases funding by $1.1 million in both years and authorizes the Compensation Board to use year-end balances to address constitutional officer local retirement rate increases and salary annualization increases. Family Courts House: Language to require Judicial Council to make recommendations on the funding, resources and statutory changes required to implement a system of family courts. Board of Elections House: Eliminates restriction on local salary supplements for general registrars. Department of Business Assistance Small Business Incubator Program House: Reduces pro rg am by $500,000, general funds. Senate: No amendment Vir ing_ia Capital Access Program Fund House: Includes $100,000 in 04-OS and $334,142 in OS-06 in general funds. The program leverages private financing to rural and other businesses. Senate: Includes $300,000 for pro rag min general funds in 04-05. 9 p_ Minority Business Enterprise House • Eliminates funding for the Department of Minority Business Enterprise (DMBE) to effectuate the consolidation of DMBE and the Department of Business Assistance (DBA~A companion amendment to Item 107 transfers the nongeneral fund appropriations and positions and the responsibilities of DMBE to DBA.) Senate • Also appropriates dollars and positions transferred in a companion amendment from the Department of Minority Business Enterprise and continues its responsibilities in the Department of Business Assistance. Department of Housing and Community Development Center on Rural Virginia House: No amendment. Senate• Includes $200 000 in general funds each year for the Center for Rural Virginia established under SB 407. Job Creation Grant Program for Economically Distressed Localities House• Redirects $500 000 each year from the general fund appropriation for the Governor's Development Opportunity Fund to a grant program feared toward attracting new and expanding businesses to economically distressed localities. Senate• Defines economically distressed areas of the state and directs highest priority for awards under the GDOF various workforce services programs small business incubator program or other financial assistance programs to these areas. Stressed areas are defined as• 1)avera eg_unem~loyment rates 200 percent higher than the most recent 6-month statewide avera_ge• or 2) are within planning districts with avera e~nemployment rates for most recent six months that are at least one and one-half percent greater than the most recent 6-month statewide average. Agriculture and Consumer Services Virginia Wine Sales & Tax Revenue House: No amendment Senate• Directs ABC to work with the Virginia Wine Board to report on the amount of sales and tax dollars derived from the sale of Vir ig'nia-produced wines. Report is due to House Appropriations and Senate Finance by 1/12/05. Virginia Economic Development Partnership Motor Sports Recruitment House • Eliminates $250 000 in general funds each year for a new initiative proposed in HB 30 the~rovision of funding for a new program to attract motor sports-related businesses to Vir ig nia. Senate: Same. Marketing Distressed Areas: 10 House: Eliminates funding of $1.0 million each year for an initiative in the introduced budget to market distressed areas of the Commonwealth. Senate: Reduces by $500,000 in first year for this initiative and requires VEDP to develop a comprehensiveplan for a special program for marketing distressed areas. VEDP Core Marketing House: Restores $400,000 in general funds in 04-OS and $314,000 in OS-06 for the Partnership's core marketing of the Commonwealth. Senate: No amendment. Virginia Tourism Authority VTA Marketing House: Provides $1 million in general funds for the Virginia Tourism Authority marketing_initiatives. A companion amendment eliminates VTA marketing funds which had been included in HB 30 contingent on approval of the Governor's tax package. Senate: Directs VTA and the Secretary of Commerce and Trade to support efforts promoting_ rg eater performance and accountability in the core program managed by the VTA by developing_performance goals and strategies for the 2005 session. VTA Jamestown Marketing House: Eliminates $2 million in general funds for a new initiative proposed in HB 30 to market the 2007 Jamestown Commemoration. Senate: Removes the contingency language for the program to market the Jamestown 2007 Commemoration. The Governor's budget provides $1 million each year from the general fund for this activity "See Virginia First" Campaign House: No amendment. Senate: Includes $200,000 in general funds in 04-OS for the "See Virginia First" advertising~rogram managed by the Virginia Association of Broadcasters. African-American Trails Programs House: Eliminates lan ug_age expanding the African-American Trails Programs to the creation of other new ethnic-American trails. Reduces the appropriation by $50,000 each year to reflect the narrower focus. Senate: Outdoor Resources Tourism House: Eliminates $150,000 each year in general funds for a new initiative proposed in HB 30. Senate: Requires the VTA to evaluate the results of the outdoor resources tourism initiative. Second year funding of $150,000 in OS-06 in general funds is eliminated. Health & Human Resources- Behavioral Health & Medicaid 11 ~-~ .w., Methadone clinics House: No amendment. Senate: Language mirrors SB 607 (Wampler) related to restrictions on locating methadone or other opioid replacement clinics within ahalf--mile of any public or private K-12 school or public or private day care, with the exception of a service provided by a hospital or state facility. It also requires the DMHMRSAS commissioner to notify the affected local government upon notice of a proposal or application for initial licensure of such a facility; the local government must provide comments back to the Commissioner, concerning compliance of the applicant with this section and any applicable local ordinances. Community mental health services for children and adolescents House: Removes contin ency language in introduced budget for the additional $2.0 million each year in community mental health funding for children. This is an Olmstead initiative. Senate: Same Mental retardation waiver slots House: Moves the $6.67 million in funding for 160 new mental retardation home and community-based waiver slots from the introduced budget to the Department of Medical Assistance Services (DMAS) budget from DMHMRSAS. DMAS administers Medicaid waivers. These slots are for consumers currentl, ly wing in training centers. Removes language from introduced budget that made additional funding to discharge 77 long-term consumers from state facilities into the community contingent upon passage of tax reform. This funds the $3.6 million GF in the first year and the $5.4 million GF in the second year necessary for the placement and specialized services for these consumers. It is an Olmstead initiative. Senate:. Moves the same funding and slots to DMAS from DMHMRSAS as above. Adds $22 million each year for 880 new slots beginning 7-1-04 to reduce the emergency/urgent waiting list; allocates $6.7 million to discharge 160 individuals in state facilities into the community; provide $8.2 million (3 percent rate increase) for MR waiver program service providers to keep pace with inflation; adds fundingLfor two positions at DMAS to operate the waiver program. Developmental disabilities support waiver slots House: Eliminates contingency language in the introduced budget and funds the 25 additional waiver slots at a cost of $689,512 a year ($344,756 GF/$344,756 NGF) as part of the Olmstead initiative. Senate: Eliminates contingency language in the introduced budget to add $4.2 million for 175 developmental disabilities waiver slots; adds $2.5 million over the biennium for early intervention services. Develop day support waiver program House: No amendment Senate: Proposes $11.67 million for waiver program to enable 600 individuals to receive training and support while giving relief to caregivers. 12 '"°'e~ F. Develop "cash and counseling" waiver House: No amendment Senate: Directs DMAS to seek approval for a research and demonstration waiver to pilot a "cash and counseling"program. This new federal initiative would allow recipients to draw resources from Medicaid-funded accounts to arran eg_for approved services under the pro rg am. Health & Human Resources -Comprehensive Services Act Relinquishing custody for treatment. Both the House and Senate request that the State Executive Council investigate the extent to which parents relinquish custody of children in order for the children to receive publicly-funded mental health treatment services. The SEC shall recommend policy options, including legislative action if appropriate, to abolish this practice while making services available and accessible. Report is due 11-1-04. Local reporting regarding use of residential facilities House: Requires localities to submit to the Office of Comprehensive Services information on use of residential facilities for treatment of children and the length of stay. Requires OCS to report these numbers each November to the Governor, House, and Senate. Senate: No similar amendment Medicaid-tuition and required local training House: Requires the Department of Medical Assistance Services to cover tuition payments in residential facilities for Medicaid-eligible CSA children if the services are included in the treatment plans (federal law allows this use of funding); requires DMAS to offer semi-annual training to local CSA teams to ensure localities know how to appropriately access Medicaid-funded CSA services and to decrease the number of payment denials. Estimated cost savings to the state at $3.0 million for the biennium. Locals could also save because of the lower Medicaid match; however, services offered by these providers would probably increase to make up for their additional costs in Navin tg o comply with Medicaid rules and regulations. Senate: No similar amendment Mandated Medicaid-certification House: Requires all residential and treatment foster care providers who receive funding through CSA to become Medicaid-certified providers in order to continue to get CSA- related business. The House estimates that this amendment, in concert with the one above, would save the state $3.0 million over the biennium. Senate: No similar amendment Parental co-payments House: Allows the Office of Comprehensive Services to assist localities in obtaining parental co-payments by using debt set-off as a tool for collecting payments. Local 13 --" .--~ i °~ ; Community Policy and Management Teams (CPMTs) currently are required to set policies to assess the ability of parents to contribute financially to the cost of treatment and to use a sliding scale for such payments. Senate: No similar amendment Health & Human Services -Aging Transportation, in-home services, respite and day care services House: No amendment Senate: Restores $1.0 million each year to meet documented needs of local area a eg ncies on aging~`for these services. Funding for AAAs was reduced by $1.4 million each e~ ar in 2003. Case management services House: No amendment. Senate: Adds $200,000 each year for care coordination (case mana eg ment services offered by area agencies on aging to allow more individuals to stay in their homes longer. Guardian & conservator programs House: Removes contingencXin introduced budget, thereb ay ddin~ $110,000 the first year and $250,000 the second year to establish five new programs in unserved areas. Senate: Same. Home-delivered meals House: No amendment Senate: Adds $400,000 each year for an additional 117,000 home-delivered meals for the elderly. Health & Human Services -Health Dew $4-for-Life House: Transfers to the state general fund $6.9 million each year from the surcharge collected on motor vehicle registrations ($4-for-life). This surcharge is intended for statewide Emergency Medical Services (EMS) purposes. Under this proposal, EMS would get $5.8 million each ,year. The introduced budget would transfer at least $12.7 million collected each year to EMS, contingent upon passage of tax reform. Senate: Removes contingency lan uage in introduced budget to allow deposit of $13.8 million each year into the EMS fund. Vital records House: Generates $890,000 by increasing the fee for vital records by $2 (from $10 to $12) to offset the cost of community health services through local health departments. An accompanying amendment decreases the state general funds to local departments by this same amount. Senate: No amendment. 14 ~~ .~ AHECs House: No amendment Senate • Restores $200 000 each year to the Statewide Area Health Education Centers ~AHECs to helppromote medical professions and to get professionals to serve in medically-underserved areas. Primary Care Services House: No amendment Senate • Provides $100 000 each year to the Virginia Primary Care Association for dap coverage to rural communities at risk of losing obstetrical services. State funding is for two years until federal grants are awarded to assist with these services. CHIP House: No amendment Senate • Restores $100 000 in general funds each year for the Comprehensive Health Investment Project (CHIPS of Virginia to draw down federal funds and serve an additiona1250 individuals on the waiting list for services. CHIP was reduced by $321,700 each year in 2003. Health & Human Services -Social Services Auxiliary grant program House: No amendment Senate: Provides 7.5 percent increase in payments to auxiliary grant homes in the second year, at cost of $6.4 million. Increases in auxiliary grants spur an increase in the local match rate. Child & family services improvement plan House • Requires the Commissioner to work with local social services executives and local departments to develop a plan to implement and finance federally-required foster care services improvements in localities. The initial plan is due 1/1 of each year to the Governor and House APpro~riations/Senate Finance. Senate • Requires Commissioner to work with local social services to develop a plan. Multi-lingual outreach House• Directs department to develop amulti-lingual outreach campaign to inform qualified citizen and alien children in immigrant families who are eligible for food stamps about the~rogram and ensure they can fain access to benefits. Senate • Requires department to comply with federal guidance concerning_provision of services to limited En lg ish-proficien~ersons to ensure access to benefits. JLARC identified serious deficiencies in this regard in the administration of human services programs in Vir inia. 15 ~..,.~ , Community Action Agencies House: Restores an earmark of $3.8 million in TANF funds each year to these agencies to promote self-sufficiency. This includes funding in 355 A.2, which provides $250,000 in TANF funds each year to selected a encies. Senate: Provides additional $1.0 million general fund each year for 26 a eg ncies. Healthy Families House: Substitutes $459,980 in federal TANF funds for the same amount of new eg neral fund dollars in the introduced budget. Senate: Restores general fund support of $100,000 each year. Employment and training services House: No amendment Senate: Ensures that funding for employment and training services is offered through local departments of social services. Allows some departments to purchase training and placement services for TANF recipients from employment service organizations and local workforce investment boards consistent with policy guidance to be issued b Commissioner of Social Services. Services for hard-to-serve recipients House: Directs Department to allocate $2.6 million each year from TANF for employment and training,services for hard-to-serve recipients. Senate: Additional child welfare services House: No amendment. Senate: Adds $200,000 each ,year for additional child welfare (abuse and neglect services anticipated as a result of passage of SB 486. The bill expands the definition of child abuse and neglect to include those children in homes where drug_ s are manufactured nr mlcl_ Temporary Assistance to Needy Families (TANF) House: Adds $10.3 million each year to satisfy federal maintenance of effort requirements; sets aside $3.0 million each year as contingency for caseload growth or federal reauthorization requirements. Senate: No similar amendment Electronic benefits House: Adds $1.8 million for electronic benefit transfer costs for the Food Stamp program. Senate: No similar amendment Natural Resources -Chesapeake Bay Local Assistance Chesapeake Bay Program Implementation House: No amendment. 16 ~~ ., k, Senate: Removes $1,449,221 in general funds in 04-OS and $1,451,098 in OS-06, and 20 positions, from the Chesapeake Bay Local Assistance Department and preserves the Chesapeake Bay Local Assistance Board. An accompanying amendment appropriates the positions and resources of CBLAD to the Department of Conservation and Recreation, merging the departments. Department of Conservation and Recreation Chesapeake Bay Preservation Act Implementation House: No amendment. Senate: Appropriates $1,400,121 in general funds in 04-OS and $1,212,684 in OS-06 and 17 positions to DCR. This amendment merges the functions and budget resources of the Chesapeake Bay Local Assistance Department into DCR. Also requires DCR to achieve cost savings through this reorganization. Soil and Water Conservation Districts House: Provides $250,000 in general funds for Soil and Water Conservation Districts. Senate: Restores a portion, $200,000 in 04-OS and $200,000 in OS-06, of the FY 2003 general fund budget reductions to Virginia's Soil and Water Conservation Districts to implement nonsource point water pollution programs. Coastal Soil & Water Conservation Districts: Virginia Natural &Historic Resources Fund House: No amendment. Senate: Provides $500,000 in 04-OS and $500,000 in OS-06 in nongeneral funds for local assistance grants to 13 Soil and Water Conservation Districts to develop agricultural conservation plans required under the Chesapeake Bay Preservation Act. The funds come from an earmark of the Department's new nonpoint source water quality funds included in the Virginia Natural and Historic Resources Fund, pursuant to SB 635. Nonpoint Source Pollution: Virginia Natural and Historic Resources Fund House: No amendment. Senate: Appropriates $6,906,250 in 04-OS and $6,906,250 in OS-06 in nongeneral funds from the Virginia Natural and Historic Resources Fund pursuant to SB 635. Funds will be to reduce nonpoint source pollution from urban and agricultural sources. Open Space Preservation: Virginia Natural and Historic Resources Fund House: No amendment. Senate: Appropriates $14,821,500 in 04-OS and $14,821,500 in OS-06 in nongeneral funds for the preservation of open spaces, natural areas, agricultural lands, and historic and cultural sites. The funding source is the Virginia Natural and Historic Resources Fund, pursuant to SB 635. Natural Resources -Environmental Quality Water Quality Improvement Fund: Virginia Natural and Historic Resources Fund House: No amendment. 17 ' "- '~ {~ "` Senate: Appropriates $5,706,250 in 04-OS and $7,406,250 in OS-06 in nongeneral funds from the Virginia Natural and Historic Resources Fund, pursuant to SB 635, to the WQIF. The funds will provide grants to localities for wastewater treatment facility upgrades. This is in addition to the $5.8 million appropriated to the WQIF in 04-OS from the year-end revenue surplus and unappropriated balance. DEQ Efficiency Study House: No amendment. Senate: Appropriates $50,000 in 04-OS and $50,000 in OS-06 in general funds for DEQ to conduct an efficiency study of the environmental permit program. Environmental Permit Programs House: No amendment. Senate: Appropriates $400,000 in 04-OS and $400,000 in OS-06 in general funds, plus $6,030,427 in 04-OS and $6,030,427 in OS-06 in increased permit fee revenues to DEQ's environmental permit program. Elizabeth °ver Clean-up House: Eliminates $100,000 in general funds. Senate: Includes $197,000 in 04-OS and $265,126 in OS-06 in general funds for Elizabeth River clean-up. Water Supply Planning House: Eliminates $500,000 in 04-OS and $500,000 in OS-06 in general funds for water supply planning. Senate: Reduces general funds for water supply planning by $150,000 in 04-OS and $150,000 in OS-06. Litter Control and Recycling Grants House: Language amendment provides for the restoration of grants to localities in fiscal year 2005. Grants will be made each June based upon the revenue collected between June of the previous fiscal year and May of the current fiscal year, effectively delaying the payments. Senate: No amendment. Natural Resources -Virginia Marine Resources Commission Marine Patrol House: No amendment. Senate: Includes $637,000 in 04-OS and $511,500 in OS-06 in general funds to hire ten additional marine police officers. Funds will permit the force to provide anti terrorism security for bridges and power plants, and provide the first midnight patrol schedule in five years. 18 •, ;.. ~~~ Public Safety Jail Per Diems House: Reduces funding to local governments by $16.20 million for the biennium by reducing the state share of per diems costs for local-responsible jail inmates, those held awaiting trial for additional felony charges, and those who remain in local jails at the request of the locality from $8 per day to $6 per day, and adjusts the per diem paid for out-of-compliance, state-responsible inmates in local jails from $14 to $18 per day. References HB 150 (Albo), which, if passed, would allow sheriffs to charge inmates up to $70 per day, or $350 for five days or more for their stay in local jails (as a way to make up for the cut in state funding). (Item 67# 1 h) Senate: Restores previous per diem funding reduction to local governments by providing $13.2 million each year for the cost of maintaining prisoners in local and regional jails. Moratorium on local/regional jail construction or expansion House: Lifts the moratorium on local and regional jail construction for particular projects: Hampton Roads Regional Jail; Pittsylvania County=-Appomattox, Amherst and Nelson Counties; and Gloucester County. Senate: Provides exemption to moratorium of new jail projects to include a number of facilities (see HB 29 at top of this bulletin). Jail Contract Bed Program House: Directs Dept. of Corrections to re-open Nottoway Work Center, evaluate new treatment programs, and use additional temporary/emergency capacity to house additional inmates in the state correctional system. Senate: Directs Dept. of Corrections to prepare plan to expand this program from the current use of 200 beds in local and regional jails to a total of $1,000 beds. The state would pay $28 per diem for state-responsible offenders taken by local and regional jails, as compared with the usual rate of $14 per diem. New State Prison House: No similar amendment Senate: Authorizes planning for a third new medium security prison in the Mount Rogers Planning District as first choice location. The next priority for location of a subsequent facility would be Charlotte County. Mental Health Treatment in Jails House: No amendment Senate: Proposes a planning study to consider feasibility of a model facility for mental health treatment at the Hampton Roads Regional Jail. The Department of Mental Health, Mental Retardation and Substance Abuse Services would operate the facility Local Community Corrections/Pre-Trial Diversion House: No amendment Senate: Adds $2.2 million each year for these programs in order to relieve pressure on prison/jail populations. 19 r ..~ .~., Fire Programs -SAFER Program House: Eliminates the $1.25 million in state general fund match proposed in introduced budget, leaving local governments to pay match if they choose to participate in this federal program to hire additional firefighters. Senate: Same as House. State ABC/Wine des Fees House: Increases VABC license fees by 30 percent and license application fees by $10. Increases by $28.8 million the amounts transferred from ABC enterprise fund to state general fund as a result of 1) the three percent increase in purchase price of alcoholic beverages, 2) the introduction of Sunday sales per HB 1314 (in limited locations), and 3) the increase in license fees. None of this increased revenue would be included in the profits shared with local governments. Senate: No similar amendment Transportation Transportation Trust Fund House: Increases funding to the Transportation Trust Fund b~$58.0 million over the biennium, including: $46.0 million to VDOT for highway construction; $8.4 million to the Department of Rail and Public Transportation for public transportation; $2.4 million to the Virginia Port Authority; and $1.4 million to the Department of Aviation. Senate: Increases funding to the Transportation Trust Fund by $1.6 billion over the biennium, including: $948.7 million to VDOT for highway construction; $177.2 million to the Department of Rail and Public Transportation for public transportation; $50.6 million to the Virginia Port Authority; and $28.9 million to the Department of Aviation. General Fund Support for Transportation Governor: Transfers $426 million from the state General Fund to support transportation debt. House: Reduces and does not replace the governor's GF support for transportation debt by $272 million and thus leaves a positive GF transfer or increase of $154 million. Senate: Converts the bulk, or $346 million, of the governor's GF support for transportation debt to Non General Fund support and thus leaves a positive GF transfer or increase of only $80 million. Aviation House: No similar amendment Senate: Additional funding to the Department of Aviation includes $1.5 million for general aviation security and $1.8 million to upgrade automated weather observation systems and instrument landing systems. 20 .t ACTION NO. ITEM NO. --~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Work Session on FY2004-2005 Budget Development SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session has been set aside to review the progress of operating and capital budget development for FY04-05. Departmental budget presentations to the County Administrator have been substantially completed at this time and the fiscal impact of departmental operational issues are currently being assessed for possible inclusion in the proposed budget. ~ a Employee Salaries & Benefits: County of Roanoke Expenditure Issues FY04-05 Budget Development VRS Retirement (7.5% to 13.5%) Health Insurance Increase Salary Increase (1 %) Deferred Comp Match ($10 to $25) Funded Increases -Operations: Enhanced Bulk & Brush Collection Increased Drainage Maintenance Services Elimination of Utility Transfers Cortran Usage CPMT Mandated Cases Fuel Cost Increases Tipping Fees SPCA Boarding Fees Software Licensing and Infrastucture Additional Departmental Requests: Outsourcing Jail Inmates County Newsletter/Citizen Survey New Position Requests: Public Safety Other Operating Departments Capital Maintenance - P & R Imaging System - HR ~- ~. 2,000,000 237,162 380, o~0 769;666' 185,000 90,000 162,500 252,000 78,000 1,000,000 50,000 65,000 22,000 120,000 150,000 25,000 2,083,623 169,254 300,000 16,190 M:\finance\budget\book-wk\04-05 MASTER USESO405 3/9/2004 11:05 AM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION 030904-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Altizer, Flora NAYS: None A COPY TESTS: Brenda J. Ho on, CMC Deputy Clerk cc: File Closed Meeting File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 9, 2004 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Certificates of recognition to Doris Dunn Wickline and William Thomas Wickline, Sr. for more than 100 years of combined service as officers of election in the Clearbrook Precinct APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board wishes to recognize Mrs. Wickline for approximately 52 years of service as the Clearbrook Precinct Chief and Mr. Wickline for approximately 50 years of service as the Clearbrook Precinct Co-Chief. When they first started working as election officials, voters were using the paper ballot and then the lever machines were utilized for thirty-five years. Unfortunately due to health concerns in 2002, Mr. and Mrs. Wickline have not had the opportunity to work with the new touch screen voting machines. Officers of election have the responsibility to assure that the electoral process is carried out in a timely and accurate manner. Election day begins at 5 a.m. and does not end until 8 p.m. at the earliest. There is also an intensive training period before each election to review procedures and learn about changes from the State Board of Election and the State Legislature. Mr. and Mrs. Wickline are to be commended for their dedicated and loyal service to Roanoke County for more than one hundred years. Mr. and Mrs. Wickline will be present for the recognition. Also attending will be Diane Henson, Registrar, and members of the Electoral Board. ~. ~tprtp of ~Roarru~e CEKTIFICATE OF KECOC><1~IITIOIY AWARDED TO ~f1LLiAM T!-t~1~AS W~CKLIN£, $R. For 50 Years of Service as Clearbrook Precinct Co-Chief Mr. Wickline, as Precinct Co-Chief, was responsible for the operation of Clearbrook Precinct including: > completing an annual training session to review procedures and learn changes from the State Board of Election and the State Legislature, > picking up election materials the day before an election and returning the materials the day after, > ensuring that the election process was carried out in a timely and accurate manner, and > working throughout Election Day beginning at 5:00 AM and ending at 8:00 PM or later. Presented this 9th day of March 2004 `C.... cS+....5~ G ~--R. o.r a. Richard C. Flora, Chairman ~~ ~~ • ) Michael W. Altizer, Vice-C airman Joseph P. McNamara J ep B. "Butch" Church 6 Michael A. Wray pjputttp of ~Ruartu~e CERTIFICATE OF RECOCr1YITIOIY AWARDED TO Dc~R1S DVNN W1CKLtN£ For 52 Years of Service as Clearbrook Precinct Chief Ms. Wickline, as Precinct Chief, was responsible for the operation of Clearbrook Precinct including: > completing an annual training session to review procedures and learn changes from the State Board of Election and the State Legislature, > picking up election materials the day before an election and returning the materials the day after, > ensuring that the election process was carried out in a timely and accurate manner, and > working throughout Election Day beginning at 5:00 AM and ending at 8:00 PM or later. Presented this 9~h day of March 2004 Richard C. Flora, Chairman Michael W. Altizer, Vice-C airman Joseph P. McNamara ~~ 1/~~ ~ Kra J ep B. "Butch" Church Michael A. Wray ACTION NO. ITEM NUMBER ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 2004 AGENDA ITEM: Public Hearings for Citizen Comment on the following items: (a) General Comment on the Upcoming Annual Budget for FY2004-2005 (b) "Effective" Real Estate Tax Rate Increase (c) Real Estate, Personal Property and Machinery and Tools Tax Rates SUBMITTED BY: Brent Robertson Director of Management and Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As requested at an earlier work session, staff advertised the proposed Real Estate, Personal Property, and Machinery and Tools Tax Rates for calendar year 2004 as follows: Real Estate Tax at a rate of not more than $1.12 per one hundred dollars assessed valuation. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars assessed valuation. Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars assessed valuation. In addition, state code mandates that when reassessment of real property in a locality results in a real estate revenue increase of 1 % over the previous year, the locality must either reduce the tax rate, so that the revenues are no more than 101 % of the previous year's or hold a public hearing indicating an "effective" real property tax increase. Also, consistent with past practices, the Board has expressed a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget development process. This hearing gives citizens the opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. The public hearings scheduled for today are for receiving written and oral comment on these three topics. The public hearing on proposed Tax Rates were advertised on February 24 and March 2, 2004, the "Effective" Real Estate Tax Rate Increase was advertised on March 2, 2004, and the General Comment for the FY2004-2005 Budget was advertised on March 2, 2002, thereby satisfying state code requirements for public notice. Attached is a memo that highlights specific points of today's public hearings. 2 ~~" i INTER OFFICE MEMO To: Members, Board of Supervisors From: Brent Robertson, Budget Director Subject: Public Hearings on 3/9/04 Date: March 9, 2004 On March 9, 2004 the County will hold three public hearings related to the FY2004-05 budget. These hearings will allow citizens the opportunity to comment on various items that impact development of the upcoming budget--assessments, tax rates, funding priorities, increases in revenues, etc. Listed below are comments relating to the public hearing and/or to the composition of the advertisement that appeared in the newspaper: Tax Rates The tax rates were advertised at the County's current rates. The Board may not adopt tax rates above these advertised rates, (without re-advertisement and another public hearing), but could adopt tax rates less than the advertised rates. Adoption of the rates is scheduled for the March 23, 2004 meeting. "Effective" Real Estate Tax Rate Increase • The content and composition of this ad is dictated by state code. This ad is confusing and may alarm some citizens who do not understand its intent. • Identified increase in assessments for 2004 (over the previous year's assessments) averaged 4.59%. Increase in assessments in 2003 (over 2002 assessment) averaged 3.42%. General Comment--FY2004-2005 Budget • This forum provides citizens with the opportunity to comment on maintaining, increasing, or decreasing funding for services and/or programs for the upcoming fiscal year. This hearing affords the citizen a proactive voice (what they would like to see) as opposed to a reactive voice (what the County Administrator/Board of Supervisors has proposed). OF ROANp~~ h `> A ~ Z ~ z °v a~ 1838 DIANE S. CHILDERS CLERK TO THE 80ARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 11, 2004 Robert R. Altice, Chairman Roanoke Valley Regional Cable Television Committee 616 Maple Street Vinton, VA 24179 Dear Chairman Altice: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is Resolution 030904-3 approving and authorizing the execution of Amendment No. 1 to the Roanoke Valley Regional Cable Television Committee agreement among the County of Roanoke, the City of Roanoke, and the Town of Vinton. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, March 9, 2004. If you need further information, please do not hesitate to contact me. Sincerely, Attachment Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: Joseph B. Obenshain, Senior Assistant County Attorney Elaine Simpson, Government Access Director Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Gary E. Tegenkamp, Roanoke City Assistant Attorney C~a~xr~~ ~f ~n~xxta~e of RoaN ,~~ z ~ c~ ~~ a ~~~~~ .~~ ~~x 7838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Richard C. Flora, Chairman Hollins Magisterial District Michael W. Altizer, Vice-Chairman Vinton Magisterial District March 10, 2004 Reverend Enos Glaspie, Jr. Shiloh Baptist Church 102 S. Market Street Salem, VA 24153 Dear Reverend Glaspie: Joseph B. "Butch" Church Catawba Magisterial District Joseph McNamara Windsor Hills Magisterial District Michael A. Wray Cave Spring Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, March 9, 2004. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Richard C. Flora, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bos @co.roanoke.va.us OF POANp~.~ ~ 'A ~ Z ~, 2 ~ a~ 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us Mr. Kevin T. Barnes 6035 Cezanne Court Roanoke, VA 24018 Dear Mr. Barnes: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 11, 2004 BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton®co.roanoke.va.us am pleased to inform you that, at their meeting held on Tuesday, March 9, 2004, the Board of Supervisors voted unanimously to appoint you to the Board of Zoning Appeals. You will be representing the Cave Spring Magisterial District and completing the unexpired portion of the five-year term of Rodney McNeil. This term began on June 30, 1999, and will expire on June 30, 2004. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. It is my understanding that Mr. Beard has spoken to you about the requirement that you take an oath of office prior to your participation on this Board. If you have not already taken the oath, please telephone Steven A. McGraw, Clerk of Circuit Court at 387-6205 to make arrangements and take this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, C~u~x~~ ~f ~.n~t~n~e Deputy Clerk to the Board of Supervisors ~~~~ ~ U' Brenda J. Holton, CMC Enclosures cc: Tim Beard, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court o~ ROANp~.~ ,~ • ~ 2 A o _ ~ a rasa C~~~i~~ .~f ~~~tx~~~e FIRE AND RESCUE DEPARTMENT February 5, 2004 Mr. Elmer Hodge FEg 9 Roanoke County Administrator 5204 Bernard Drive, S.W. Roanoke, VA 24018 Good Morning Elmer: r~° ~ : ,ri RICHARD E. BURCH, JR. CHIEF ..'^, f ± ~-~ ~ F M a~` ~`.. This is the 2°d year for the Governor's Fire Service Awards program. As you remember, last year we were awarded the Outstanding Fire Department Response award. I am pleased to announce that this year our department has been awarded two awards; The Excellence in Virginia Public Fire & Life Safety Education and Excellence in Virginia Fire Service Management." These awards from the Governor honor dedication and commitment to Virginia's fire service community. The awards will be presented during the Opening Ceremonies of the 2004 Virginia Fire Chiefs Association's Mid-Atlantic Expo and Symposium at the Virginia Beach Pavilion on February 27, 2004 at 6:00 p.m. I would like to extend an invitation to the administrators, and the Board of Supervisors to be in attendance at this event. There are only five awards presented from the Governor's office to the fire service community. I am very proud that our department will be receiving two of these awards. If anyone is interested in attending, please contact me at 561-8100. Sincerely, a.~ Richard E. Burch, Jr. Chief Cc: Board of Supervisors 3568 PETERS CREEK ROAD NW • ROANOKE, VA 24019 • (540) 561-8100 FAX: (540) 561-8108 • EMAIL: rburchCco.roanoke.va.us ®Recycled Paper Brenda Holton - Re: Wicklines From: Brenda Holton To: Betty Graham Date: 3/1 /04 11:27AM Subject: Re: Wicklines Betty, thanks for the information. I will call Ms. Dean to see if she can narrow down the dates for us. Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Betty Graham 03/01/04 10:47AM »> Yes, Brenda. I received that information from the present Chief L dia Dean. You may want to call her, 774-6494. Her husband is the Co-Chief and also quoted the years of service. They are close friends with the Wicklines. Thanks, Betty »> Brenda Holton 03/01/04 09:06AM »> Betty, thanks very much. I believe we can get certificates from the information that you provided. She said she started around 1952 and he a couple of years later (1954) and counting until 2002, this would be 50 for her and 48 for him. Did you know where the 103 years of services came from? Thanks for sending the information about the titles also. Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton _co.roanoke.va.us »> Betty Graham 03/01/04 08:42AM »> Brenda, we do not have any records that go back to the beginning of the Wicklines tenure. I am sorry we can not provide definite dates for the beginning of their service. The types of equipment would be the paper ballot in the ballot box and the Shoupe lever machines that were in use for more than 35 years in the County. Mr. and Mrs. Wickline began having health problems in 2002 and have not worked with the new touch screen machines. The Chief and Co-Chief are responsible for the entire operation of the precinct. They have a large responsibility to assure that the electoral process is carried out in a timely and accurate manner. The Wicklines did this well. The day begins at 5:00 a.m. and does not end until 8:00 p.m. at the earliest. The Chief must pick up election materials the day before the election and return them the day following the election. There is an intense training session prior to each election to review procedures and learn the changes than have been introduced by the State Board of Elections and the State Legislature. Mr. and Mrs. Wickline were loyal and dedicated officers of election and are greatly missed by this office, their officers of election and the voters in the Clearbrook Precinct. Page 1 Bren~+a Holton - Re: Wicklines Page 2 Thanks Brenda. I will advise the Electoral Board that the presentation will be made at the 7:00 p.m. session on March 9. Betty Bren~~ Holton -Wicklines T. - - From: Betty Graham To: Brenda Holton Date: 3/1/04 8:55AM Subject: Wicklines Brenda, I did not include the proper titles, Mr. Wickline was the Clearbrook Precinct Chief Mrs. Wickline was the Clearbrook Precint Co-Chief Thanks, Betty Page 1 JBrenira Holton -Fwd: Re: Certificate of Appreciation From: Brenda Holton To: Betty Graham Date: 2/26/04 11:46AM Subject: Fwd: Re: Certificate of Appreciation Betty, I called Ms. Wickline and they would be pleased to come to the March 9 meeting at 7 p.m. She said that she thought she started in 1952 or 1953 when you checked a ballot and put it in a locked box. Her husband started a few years later. She said that she fell in Dec 2002 and hurt her right wrist, could not write, etc. and had not been working since. .............Page 1 Can you tell me the years each of them worked (combined you said 103 years) and give me some more information such as titles, Clearbrook Precinct Chief? Clearbrook Election Precinct Chief? and a couple of sentences about what they do, how much time it takes, training, etc. Perhaps we would say something about the various methods of voting that they have seen over the years -locked box, etc. I will need enough to write at least four paragraphs in the certificates. Thanks very much for your help. Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us »> Diane Childers 02/10/04 09:58AM »> Brenda, Please follow up with these individuals and schedule a date that they can attend a Board meeting. Also, ask them when they first started serving as officers of election. Diane Henson said it was so long ago she does not have information in her records about their dates of service. You may also need to contact Diane and/or Betty for additional information to include in the certificates. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 CC: D~~~` Clerks Office C~` ~,d / .r., ~ r ~.,~~a~ ~'-,(~ .~' ti .. -- -_ - - -- -- - ------ - ~- _ -- - --- _ _ _ _ _ 9 `Brenda Holton Fwd: Re resolution of Appreciation Pa e 1 From: Diane Childers To: Brenda Holton Date: 2/10/04 9:58AM Subject: Fwd: Re: resolution of Appreciation Brenda, Please follow up with these individuals and schedule a date that they can attend a Board meeting. Also, ask them when they first started serving as officers of election. Diane Henson said it was so long ago she does not have informa ion in er recor s a ou eir a es o service. You may also need to contact Diane and/or Betty for additional information to include in the certificates. Diane S~ ~~ ~ ~~~ Diane S. Childers Clerk to the Board ~ ~ County of Roanoke L . ~ (~`~,.~+ Phone: (540) 772-2003 Ill Fax: (540) 772-2193 j' Brenua Holton Re: resolution of Appreciation From: Betty Graham To: Diane Childers Date: 2/9/04 3:53PM Subject: Re: resolution of Appreciation Diane, Thank you so much for always being so kind to us. The names are Tom and Doris Wickline who have been residents of Clearbrook for decades. They owned the Parkway Motel and Restaurant for decades and have been an active part of the County. They have a combined number of 103 years serving in the Clearbrook Precinct as Chief and Co-Chief. Tom served as Chief and Doris as Co-Chief. They reside at 5013 Franklin Road, the telephone number is 774-8893. Their formal names are: Doris Dunn Wickline William Thomas Wickline, Sr. Thanks so very much, Betty Page 1 __ Brenda Holton - Re: resolution of Appreciation Page 1 From: Diane Childers To: Betty Graham Date: 2/9/04 1:47PM Subject: Re: resolution of Appreciation Betty, Wow - 103 years combined service. That is unbelievable! Please send me the names and contact information and we will schedule the recognitions. We will also let Diane know when they are able to attend a Board meeting so that she can be present as well. Also, just a reminder that Diane has an appropriation request on the agenda for tomorrow's meeting. Thanks Betty. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 »> Betty Graham 02/09/04 01:24PM »> Diane, two of our recently retired officers of election both have a combined 103 years of service. The Electoral Board would like to recognize this service to the county. The present Chief has spoken with Mike Wray, they are all neighbors. What is the process for accomplishing this? Thank you so much. Betty CC: Clerk's Office 1. 1- Fcbr-uary 5, 2004 -- i`~s. Diane Childers ~~g 9 - Roanoke County Post Office Box 29800 Roanoke, VA 24018-0?98 Dear Ms. Childers: In appreciation of the support Roanoke County provides, the Roanoke Valley Economic Development Partnership would like the opportunity to present to your Board of Supervisors the 2003 Report of lconomic Development Activity. The Partnership has made this annual report for several years to your Board of Supervisors. Please place Phil Sparks on the agenda of the March 9th. meeting. Thank you for your consideration of this request. Sincerely, Phillip F. Sparks Executive Director (~) Greater Roanoke Region 111 FRANKLIN PLAZA, SUITE 333 ROANOKE, VIRGINIA 24011 • 540-343-1550 1-800-LOCATE2 FAX: 540-344-6096 • VJWW.ROANOKE.ORG RVEDP@ROANOKE.ORG __ __-- Holton -Cecil Gearheart Retirement Resolution Page 1 -. From: Brenda Holton To: Arnold Covey Date: 3/1 /04 12:56PM Subject: Cecil Gearheart Retirement Resolution Arnold, Attached is a resolution of appreciation for Cecil L. Gearheart who retired on March 1, 2004. Mr. Gearheart will not be attending a Board meeting and we plan to add his resolution to the Consent Agenda at the March 9th meeting. Would you review the draft resolution and add anything you feel might make it more personal? I would like to have it back as soon as possible since the agenda goes out Friday. Thanks for your help, Brenda CC: Agnes Engl; Diane Childers; Mary Brandt - COUNTY OF ROANOKE .Retirement Resolution Form (To be completed at the exit interview session with the retiring employee) Name of Employee: Dates of Employment: Cun'ent Position: Retirement Date: Length of Service: Previous Positions Held: . o~- ~ ~ ~CU~~ r--- ` A ~ Other Information: _~ck~~~ ~. 551 ~ ~r m ~p~,~ Board Meeting dates during retirement month: ~~ y 1131a-~ a~ 3` C~ p. ~ . Plans to attend board meeting on date. Would like to attend a "r,ar,~ ~a~+~^; et ~ '~`~r date. Date requested is: y Does not plan to attend a board meeting. Please mail resolution. n ~ ~~ Human Resources Signature Date C" .e~c ~~ ~ 1._.. C~c~,-Ir~~ Diane Childers - Re: Purchasing Proclamation Page 1 From: Geraldine Barber To: Diane Childers Date: 2/19/04 3:30PM Subject: Re: Purchasing Proclamation Kay is a member of NIGP (National Institute of Governmental Purchasing, Inc.) and VAGP (Virginia Association of Governmental Purchasing). NIGP was formerly named the National Association of Purchasing Management. VAGP is the Virginia Chapter of IGP. Whew! Enough already of the alphabet soup! Geraldine Brickhouse Barber Assistant Director of Finance -Operations County of Roanoke 540-772-2061 x308 gbarber@co.roanoke.va.us »> Diane Childers 02/18/04 04:33PM »> Geraldine, I noticed when I researched this proclamation that Kay accepted it as President of the Roanoke Chapter of the National Association of Purchasing Management-Virginia. Do you know if anyone in purchasing is a member of this organization now? Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 CC: Kay Johnston Diane Childers -Purchasing From: Geraldine Barber To: Diane Childers Date: 2/19/04 4:05PM Subject: Purchasing My mistake........NAPM was/is for private industry and corporations. It had/has nothing to do with governmental purchasing. Sorry for the confusion. Geraldine Brickhouse Barber Assistant Director of Finance -Operations County of Roanoke 540-772-2061 x308 gbarber@co.roanoke.va.us Page 1 ___ __ __ ___ Diane Childers -More of the Same...... • n ~ From: Geraldine Barber To: Diane Childers Date: 2/19/04 4:06PM Subject: More of the Same...... Don, Pat, and Kay are all three members of NIGP and VAGP Geraldine Brickhouse Barber Assistant Director of Finance -Operations County of Roanoke 540-772-2061 x308 gbarber@co.roanoke.va.us Page 1 , a ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 PROCLAMATION DECLARING THE MONTH OF MARCH, 1995 AS PURCHASING MONTH IN ROANORE COUNTY WHEREAS, the purchasing and materials management profession has a significant impact on the quality, efficiency, and profitability of businesses and governments; and WHEREAS, purchasing and materials management professionals purchase goods and services, execute, implement, and administer contracts, develop forecasts and procurement strategies, supervise the flow and storage of materials, and work to meet the goals of their organizations; and , WHEREAS, the purchasing and materials management professional has a tremendous influence on economic conditions in the United States, with an accumulative purchasing power running into billions of dollars; and WHEREAS, the Roanoke Chapter of the National Association of Purchasing Management-Virginia, Inc. is sponsoring educational events and activities to raise awareness about their profession. ._~~ NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, in recognition of the achievements of t-he-~ purchasing and materials management professionals, do hereby proclaim the month of March, 1995, as PURCHASING MONTH, and call its significance to the attention of all citizens; and FURTHER, the Board of Supervisors expresses its fir' ~urc,I~t,p i n - appreciation to the Roanoke Count ^-~--- Department for its dedication to promoting ethics in public purchasing and saving tax dollars through economical buying. MAGPPA Purchasing Month ~- ~~rr~e ~alentiar tfucatiar~ ~~m~.~.. _ ~.~ .w C~r~ili~:~tior~ . ,.~ _~ ._, _ ~~~_ ~ ~~~r Qu~rteriy r~le~t~rt~s '` Rrtnt~~ C~~~~r~n~~ B'(QB P~~etins FuCCit~slrty ~~~fltil 4~~ticn~€ ~~r~rn ,. L~~i~iatiue Aclia~iti~~ h~~~mb~~rsfti rde~~~l~tter Gar7~tt~unit~ S~rvi~e 1}uk~lic F~~Iatiarts Sp~aker~ Bur~~u 3'q ~~ Page 1 of 2 Attend Purchasifl~ Month Purchasing Awards Purchasing Manager of the Year Purchasing Agent of the Year Purchasing M_c__mth Newsletter To view the newest purchasing Month Notice -Click Here The National Institute of Governmental Purchasing (NIGP) has declared the month of March as Purchasing Month. http://www.magppa.state.ms.us/Library/PurchasingMonth/PurchasingMonth.html 2/13/2004 MAGPPA Purchasing Month NIP Ak~t~ut ~~~AGPPA Page 2 of 2 http://www.magppa.state.ms.us/Library/PurchasingMonth/PurchasingMonth.html 2/13/2004 NIGP - 2004 Purchasing Month Sample Proclamation z ~_ _.~~ "~ w~0~tl11>} ~{~' \~r ~ ,'q.,.' TlrA~'. Page 1 of 2 ~t ~~ ~ PURCHASING MONTH 2004 Your Municipality Chapter or Agency Logo and Name Here Proclamation Purchasing Month March 2004 Whereas: The purchasing and materials management professions play a significant role in the efficiency and effectiveness both government and business; and p Whereas: purchasing and materials management professionals, through their combined purchasing power, spend billions of dollars every year and so have a significant influence upon economic conditions throughout the world; and (~~,,,,,.~, C,P~~ -tom Whereas: the ~ of NIGP and other professional purchasing associations throughout the world engage in special efforts, during the month of March, to inform the public about the importance of the role played by the purchasing profession in business, industry and government ~ Now therefore I hereby proclaim MARCH 2004 as PURCHASING MONTH In (the name of your municipality) Date: Public Offi http://www.nigp.org/events/PurchMonth/SampleProclam.htm 2/13/2004 NIGP - 2004 Purchasing Month Sample Proclamation S V Signature ..~. . ,, .. ~~ ,~. J- ~ k en y • . ~J Page 2 of 2 • ,. - Questions? Please contact The National institute of Governmental Purchasing, Inc. • 151 Spring Street, Suite 300. Herndon, VA 20170-5223 Phone: 703-736-8900, Main Fax: 703-736-9644 • Education/Merrihership/Enhanced Services Fax: (703) 736-9639 Copyright ©2002-2004 NIGP. All rights reserved. http://www.nigp.org/events/PurchMonth/SampleProclam.htm 2/ 13/2004 FOREWORD The Virginia Association of Governmental Purchasing (VAGP) has a long and varied history. The first organizational meeting was held in the Jefferson Hotel in Richmond in 1957. The next year-1958-the organization, known as The Virginia Chapter of the National Institute of Governmental Purchasing (NIGP), became a chapter NIGP; 1958, therefore, is the year we mark our beginnings. The following year, however, NIGP eliminated all chapters. Then in October 1978, VAGP again joined NIGP as a chapter. The two have enjoyed a productive partnership since that time. As NIGP's largest chapter, VAGP pioneered the practice of obtaining college credits for NIGP courses. VAGP established a relationship with John Tyler Community College in 1985 to give continuing education credits to NIGP seminar participants. VAGP has also provided NIGP with five of its presidents. They are: J. W. Huffman, G. Lloyd Nunnally, T. Gordon Sandridge, Curtis L. Walsh, and Larry N. Wellman. This history of VAGP was written to celebrate our organization's 40`" year of existence and our 20`" year as a chapter of NIGP. It was the brainchild of past VAGP president John Grook. We would like to dedicate this history to the entire membership of VAGP-to its past, present, and future members, for they are the ones who have made this organization what it is, and they are the ones who will make it what it will be. Special gratitude is given to the past presidents, Boards of Directors, and, of course, the founders of this group of purchasing professionals. Sue Danielson Ron King 2 j Brenda Holton -Bus for tour From: Brenda Holton To: Diane Childers Date: 3/1 /04 11:22AM Subject: Bus for tour -- -_ _ Page 1 I called Curtis Andrews, at RADAR, 343-1721 Ext 102, and he will have a bus with driver at the RCAC (back entrance) on March 10th at 1:45 p.m. He understands that it will probably be 6 p.m. before the bus returns. He said the bus will hold 18 passengers. If we want to confirm, we can call 343-1721 ext 3 dispatch and check that the bus is scheduled for March 10th. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton@co.roanoke.va.us CC: Mary Brandt Brenda Holton - Re: Fwd: Bus for Community Plan Tour -~. From: Janet Harris To: Brenda Holton Date: 2/25/04 11:56AM Subject: Re: Fwd: Bus for Community Plan Tour I think the RADAR bus holds 12 comfortably....) think Curtis at RADAR may have a bus as well, 343-1721 Ext 102. Or Call Richard Flora, or Pete Haslip. Janet S. Harris Office Support Specialist County of Roanoke Human Services P.O. Box 29800 Roanoke, VA 24018 e-mail: jharris@co.roanoke.va.us Phone: 540/772-2006 Fax: 540/561-2833 »> Brenda Holton 02/25/04 11:47AM »> Janet, will the RADAR bus handle 15 people? How many will it handle? If so, how do I reserve it? And, if I need a school bus, do you know who to call? Lots of questions but thanks a lot for your help. Thanks, Brenda Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors Phone: (540) 772-2005 Fax: (540) 772-2193 bholton(a~co.roanoke.va.us »> Diane Childers 02/25/04 11:12AM »> Brenda, Page 1 Please arrange for bus transportation for the tour on March 9 at 2:00 p.m. I would check with Janet Harris to see if a RADAR bus can accommodate the number of people we will need to transport. If not, you will need to get a small school bus. I would ask them to have the bus here at 1:45 and plan to return around 6:00. Thanks. Diane Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540) 772-2193 __ _ _ __ Brenda Holton -Bus for Community Plan Tour __ _ _ -, I ~ ~ ~~~ From: Diane Childers 1 l '""' _ To: Brenda Holton ~ Date: 2/25/04 11:12AM Subject: Bus for Community Plan Tour Brenda, ~~ Please arrange for bus transportation for the tour on March.~'at 2:00 p.m. I would check with Janet Harris to see if a RADAR bus can accommodate the number of people we will need to transport. If not, you will need to get a small school bus. I would ask them to have the bus here at 1:45 and plan to return around 6:00. Thanks. Diane '/ ' Diane S. Childers Clerk to the Board County of Roanoke Phone: (540) 772-2003 Fax: (540)772-2193 ~ l ~ ~ , ' ° y.. ~. ~~ ~ ~ r ~! Page 1 Brenda Holton -Tour -Community Plan Page 1 ___ _ _ ___ From: Diane Childers To: Arnold Covey; Board Members; Dan ODonnell; David Holladay; Doug Chittum; Elmer Hodge; Janet Scheid; John Chambliss; Paul Mahoney Date: 3/10/04 Time: 2:OOPM - 6:OOPM Subject: Tour -Community Plan The bus will depart the RCAC rear parking lot at 2:00 p.m. It is anticipated that the tour will conclude by 6:00 p.m. If you do not plan to attend the tour, decline this appointment. If you are aware of staff members not included in this email who should attend, please notify them and the Clerk's Office so that we can plan accordingly. Diane S. 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