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Home My WebLink About4/13/2004 - Regular Working Document - Subject to Revision Roanoke County Board of Supervisors Action Agenda April 13, 2004 Good afternoon and welcome to our meeting for April 13, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call Roll call at 3:02 p.m. with MAW absent 2. Invocation: Pastor Keith Beasley Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS None C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS None D. BRIEFINGS None 1 E. NEW BUSINESS 1. Request to approve fiscal year 2004-2005 Roanoke Valley Television (RVTV) budget. (Elaine Simpson, Cable Access Director) A-041304-1 JBC motion to approve staff recommendation (adopt the FY 2004-2005 RVTV budget) URC with MAW absent 2. Request to approve Roanoke Regional Airport Commission budget for fiscal year 2004-2005. (Diane Hyatt, Chief Financial Officer; Jacqueline Shuck, Executive Director, Roanoke Regional Airport) R-041304-2 JPM motion to adopt resolution URC with MAW absent 3. Request to approve Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2004-2005. (Diane Hyatt, Chief Financial Officer; John Hubbard, Chief Executive Officer, RVRA) R-041304-3 MWA motion to adopt resolution URC with MAW absent F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. RCF motion to approve 1St readings 2"d readings and public hearings - 5/25/04 URC with MAW absent 1. First reading of an ordinance to rezone 4.83 acres from 11 C Industrial District with conditions to R1 Low Density Residential District for a development of single family housing located at Tract B1-A-2 of Mason Subdivision, Hollins Magisterial District, upon the petition of Balzer & Associates, Inc. 2. First reading of an ordinance to rezone .800 acres from R1 SUP Low Density Residential District with Special Use Permit to C1 Office District in order to construct a public safety building, parking and access road located at 5929 Cove Road, Catawba Magisterial District, upon the petition of the Roanoke County Board of Supervisors. 2 G. FIRST READING OF ORDINANCES 1. First reading of an ordinance to amend Ordinance 012704-5 which amended Section 2-7. "Reimbursement of Expenses Incurred for Emergency Response" of the Roanoke County Code. (Paul Mahoney, County Attorney) JBC motion to approve 1St reading 2"d reading - 4/27/04 URC with MAW absent H. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Section 2-110. Roll Call. of the Roanoke County Code to provide for the order of seating and voting for the Board of Supervisors. (Elmer Hodge, County Administrator) 0-041304-4 JBC motion to adopt ordinance URC with MAW absent I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) Supervisor Flora nominated Richard E. Evans and David R. Jones to serve additional four-year terms which will expire on April 13, 2008 and April 27, 2008, respectively. He requested that their names be added to the consent agenda for confirmation at today's meeting. 2. Roanoke Valley-Alleghany Regional Commission 3. Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee 4. Roanoke Valley Greenway Commission 5. Social Services Advisory Board (Appointed by District) 3 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND- WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-041304-5 MWA motion to adopt consent resolution URC with MAW absent 1. Approval of minutes -March 23, 30, and 31, 2004 2. Request to approve resolution of support for the application of grant funds from the Virginia Outdoors Fund, Virginia Department of Conservation and Recreation, for Read Mountain R-041304-5.a 3. Confirmation of committee appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) A-041304-5.b K. REQUESTS FOR WORK SESSIONS None L. REQUESTS FOR PUBLIC HEARINGS None M. CITIZENS' COMMENTS AND COMMUNICATIONS None N. REPORTS RCF motion to receive and file the following reports URC with MAW absent 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 4 3. Board Contingency Fund 4. Future Capital Projects 5. Report regarding the implementation of dumpster service O. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: (1) He apologized for his absence at the last Board meeting. (2) He requested a meeting with Gary Robertson, Arnold Covey, Billy Driver, and Joe Obenshain to discuss a sewer project in Cherokee Hills. Supervisor Flora: (1) He advised that there would be three work sessions held following the afternoon meeting today: presentation of Greenways Commission budget request for FY04-05; discussion of current debt policy; and discussion of County contributions to social service, human service, cultural, tourism, and other agencies requesting funding for FY04-05. (2) He advised that following the work sessions, the Board would adjourn until Wednesday, April 21 at 5:00 p.m. for a joint meeting with the Town of Vinton at the Vinton War Memorial. P. WORK SESSIONS (4th Floor Conference Room) - 4:00 p.m. Work session to discuss fiscal year 2004-2005 budget development. (Brent Robertson, Budget Director) a) Debt policy discussion Time: 3:50 until 4:04 p.m. Finance staff present at the meeting included Diane Hyatt, Chief Financial Officer, and Rebecca Owens, Director of Finance. Ms. Hyatt advised that the current debt policy focuses on three ratios. She stated that staff is currently comparing the County's policy to those used by other localities. In addition, they will speak with the rating agencies to determine which factors they use when determining ratings. Ms. Hyatt reported that the net bonded debt to assessed value ratio was 1.49% for 2003 and policy states it is not to exceed 3%. Other localities average 3% to 7%, and the Roanoke City ratio is 5%. Roanoke County could issue $84 million in additional debt in 2004 or $104 million in 2005. Ms. Hyatt advised that the net bonded debt per capita ratio for 2003 was $1,040 and this ratio is not to exceed $1,500 per capita. According to this ratio, Roanoke County could issue $21 million in additional debt in 2004 or $35 million in 2005. She stated that some localities have eliminated this ratio and the rating agencies 5 are not relying on it as heavily due to the fact that it doesn't consider the affluence of the community which influences the ability to repay the debt. Ms. Hyatt reported that the debt service to general expenditures ratio was 5.24% for 2003 and is not to exceed 10% per the County's policy. She advised that the County has a moderate to low level of debt. Staff was directed to bring any recommended policy changes back to the Board for consideration in one month. b) Presentation of Roanoke Valley Greenway Commission budget request Time: 4:04 p.m. until 4:23 p.m. Greenways Commission staff present at the meeting included Liz Belcher, Greenways Coordinator; Lucy Ellett, Chair; Charlie Blankenship, Roanoke County appointee to the Greenways Commission; and Barry Baird, Finance Chair. Ms. Belcher advised that the County's investment in the Greenways from 1995- 2004 is $109,500. The four participating localities, which include the County of Roanoke, City of Roanoke, City of Salem, and Town of Vinton, have invested $299,700. Grant funds raised for Roanoke County total $324,950. Sources of funding are as follows: federal (51%), state (8%), local (37%), and private (4%). The funds raised by the Commission total $3,604,500 and grants pending for 2004 total $273,000. $7.6 million has been committed to Greenways projects. Ms. Belcher reported that the fiscal year 2004-2005 budget totals $65,000. Localities are being requested to provide $45,000, and Roanoke County's share of this cost is $17,400, which represents a $6,000 increase. c) Discussion of funding requests from human, social service, cultural, and tourism agencies. Mr. Robertson reviewed the funding requests for the fiscal year 2004-2005 budget and the Board made final funding allocations for each agency. Q. CLOSED MEETING None R. CERTIFICATION RESOLUTION None 6 S. ADJOURNMENT RCF adjourned the meeting at 5:05 p.m. until Wednesday, April 21, 2004 at 5:00 p.m. for the purpose of a joint meeting with the Town of Vinton to be held at the Vinton War Memorial, 814 East Washington Avenue, Vinton, Virginia. 7 Roanoke County Board of Supervisors Agenda April 13, 2004 Good afternoon and welcome to our meeting for April 13, 2004. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p. m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p. m. and on Saturdays at 4:00 p. m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p. m.) 1. Roll Call 2. Invocation: Pastor Keith Beasley Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request to approve fiscal year 2004-2005 Roanoke Valley Television (RVTV) budget. (Elaine Simpson, Cable Access Director) 2. Request to approve Roanoke Regional Airport Commission budget for fiscal year 2004-2005. (Diane Hyatt, Chief Financial Officer; Jacqueline Shuck, Executive Director, Roanoke Regional Airport) 3. Request to approve Roanoke Valley Resource Authority (RVRA) budget for fiscal year 2004-2005. (Diane Hyatt, Chief Financial Officer; John Hubbard, Chief Executive Officer, RVRA) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. First reading of an ordinance to rezone 4.83 acres from 11 C Industrial District with conditions to R1 Low Density Residential District for a development of single family housing located at Tract B1-A-2 of Mason Subdivision, Hollins Magisterial District, upon the petition of Balzer & Associates, Inc. 2. First reading of an ordinance to rezone .800 acres from R1 SUP Low Density Residential District with Special Use Permit to C1 Office District in order to construct a public safety building, parking and access road located at 5929 Cove Road, Catawba Magisterial District, upon the petition of the Roanoke County Board of Supervisors. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance to amend Ordinance 012704-5 which amended Section 2-7. "Reimbursement of Expenses Incurred for Emergency Response" of the Roanoke County Code. (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES Second reading of an ordinance amending Section 2-110. Roll Call. of the Roanoke County Code to provide for the order of seating and voting for the Board of Supervisors. (Elmer Hodge, County Administrator) APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Roanoke Valley-Alteghany Regional Commission 3. Roanoke Valley Area Metropolitan Planning Organization Community Advisory Committee 4. Roanoke Valley Greenway Commission 5. Social Services Advisory Board (Appointed by District) 2 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -March 23, 30, and 31, 2004 2. Request to approve resolution of support for the application of grant funds from the Virginia Outdoors Fund, Virginia Department of Conservation and Recreation, for Read Mountain K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future Capital Projects 5. Report regarding the implementation of dumpster service O. REPORTS AND INQUIRIES OF BOARD MEMBERS P. WORK SESSIONS (4th Floor Conference Room) - 4:00 p.m. 1. Work session to discuss fiscal year 2004-2005 budget development. (Brent Robertson, Budget Director) a) Presentation of Roanoke Valley Greenway Commission budget request b) Debt policy discussion c) Discussion of funding requests from human, social service, cultural, and tourism agencies. 3 Q. CLOSED MEETfNG R. CERTIFICATION RESOLUTION S. ADJOURNMENT 4 ACTION N0. A-041304-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Request for approval of fiscal year 2004-2005 cable television budget SUBMITTED BY: Elaine Simpson Cable Access Director APPROVED. BY; Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20°~ of the franchise fee paid by Cox Communications to fund the operations o#the facility. Roanoke County's share of the cable budget is 40°~. Cable Television Staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. During 2003-2004, RVTV produced the following for the County: (52) Videos and Television Shows, and covered {23) Live Board Meetings. Examples of RVTV productions include: Focus On Crime Prevention, Bulk ~ Brush Pickup and Roanoke County Schools Education Foundation. RVTV monthly television shows include: Roanoke County Today, which highlights local government issues and events, and Accent Excellence, for the Roanoke County School System. During the past year, video production has increased by 16%. The approximate rate for video production in the private sector is $1,000 per finished minute. Roanoke Valley Television produced a total of 108 Video Productions last year for the three localities and their school systems. FISCAL. IM„~ACT: The total RVTV budget request is $293,865 of which Roanoke County's share is 40°/6, or $117,546. This is an $8,100 increase or (7%) from last year's budget. The majority of the increase occurs in the Retirement-VRS line item which increased from 7.5% to 13.5%. The total Franchise Fee paid by Cox to Roanoke County last year was $727,200. ALTERNATIVES: Alternative 1: Adopt the FY2004-2005 RVTV Operating Budget. Alternative 2: Do not adopt the FY2004-2005 RVTV Operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1 and approve the FY2004-2005 RVTV Operating Budget. 2 VQTE; Supervisor Church motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File Elaine Simpson, Cable Access Director Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council Carolyn Ross, Clerk, Vinton Town Council 3 ACTION NO. ITEM NO. ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Request for approval of fiscal year 2004-2005 cable television budget SUBMITTED BY: Elaine Simpson Cable Access Director APPROVED BY: Elmer C. Hodge ~~ ~~"`'~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. Cable Television Staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. -E - } During 2003-2004, RVTV produced the following for the County: (52) Videos and Television Shows, and covered (23) Live Board Meetings. Examples of RVTV productions include: Focus On Crime Prevention, Bulk & Brush Pickup and Roanoke County Schools Education Foundation. RVTV monthly television shows include: Roanoke County Today, which highlights local government issues and events, and Accent Excellence, for the Roanoke County School System. During the past year, video production has increased by 16%. The approximate rate for video production in the private sector is $1,000 per finished minute. Roanoke Valley Television produced a total of 108 Video Productions last year for the three localities and their school systems. FISCAL IMPACT: The total RVTV budget request is $293,865 of which Roanoke County's share is 40%, or $117,546. This is an $8,100 increase or (7%) from last year's budget. The majority of the increase occurs in the Retirement-VRS line item which increased from 7.5% to 13.5%. The total Franchise Fee paid by Cox to Roanoke County last year was $727,200. ALTERNATIVES: Alternative 1: Adopt the FY2004-2005 RVTV Operating Budget. Alternative 2: Do not adopt the FY2004-2005 RVTV Operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1 and approve the FY2004-2005 RVTV Operating Budget. ~-l 9taauzaPte `UaP,Eei~ 3eCe~xioiarc z.v..,.v. c~~e s 2004 - 2005 Operating Budget Proposal - - - - ~ ROANOKE VALLEY TELEVISION -l RVTV 2003 Productions Edited Videos Title Client Length Accent Excellence Promo County Schools :30 Blue Ridge Parkway Visitor's Center Roanoke County 6:06 (4) Blue Ridge Technical Academy PSAs City Schools :30 each Book Festival PSA City of Roanoke :30 Bulk & Brush Pickup Roanoke County 3:23 Business Recycling PSA City of Roanoke :30 Citizen of the Year PSA City of Roanoke :30 City Schools -Convocation Speech City Schools 30:00 Convention & Visitors Bureau City of Roanoke 6:58 DARE Camp Music Video City of Roanoke 8:22 Earth Summit Recycling PSA City of Roanoke :30 Education Foundation Roanoke County Schools 8:23 (2) Environmental Awareness Video Roanoke County 20:00 each Film Festival Halloween Bash PSA Roanoke County :30 Fire Hydrant Flow Test City of Roanoke 12:00 Focus On Crime Prevention Roanoke County 6:30 (3) HEAT PSAs City of Roanoke :30 each Hidden Valley High School County Schools 34:35 HOSTS Program PSA City Schools :30 Inside Roanoke Promo City of Roanoke :30 Laptop Initiative County Schools 7:00 C-i RVTV 2003 Productions Edited Videos Title Client Length (2) Libraries In Action City of Roanoke 6:00 each New Voting Technology Roanoke County 5:45 Recruitment Day PSA City of Roanoke :30 Renaissance Faire PSA Roanoke County :30 Roanoke County Partnerships (Parks & Rec.) Roanoke County 7:00 Roanoke County Today Promo Roanoke County :30 (4) Safety Orientation Videos City Schools 90:00 TRT Social Services Informational Video Roanoke county 2:17 Sowing The Seeds Of Regionalism Roanoke County 6:25 Spotlight On City Schools Promo City Schools :30 State of the City Address City of Roanoke 30:00 State of the County Address Roanoke County 30:00 State of the Town Address Town of Vinton 15:53 Tons of Fun PSA Roanoke County :30 Updated Orientation Video City of Roanoke 12:00 Updated Specialty Center Video County Schools 10:30 (2) Urban Water Cycle Videos City of Roanoke 12:46 & 5:10 Valley Metro PSA City of Roanoke :30 Vinton Student Government Highlight Video Town of Vinton 36:00 VIP Schools Video County Schools 8:40 (2) Vision Film Festival PSAs Roanoke County :30 each E-~ RVTV 2003 Productions Edited Videos Title Vision Film Festival Promotional Video William Byrd Football PSA Youth Sports Coaching Video Total Title 12 12 12 12 3 Inside Roanoke Roanoke County Today Spotlight On City Schools Accent Excellence Roanoke County Business Partners Client Roanoke County County Schools Roanoke County 2003 Shows Client City of Roanoke Roanoke County Roanoke City Schools Roanoke County Schools County of Roanoke Total Productions Total Productions 108 Percentage City of Roanoke 54 50% Roanoke County 52 48% Length 8:23 :30 12:00 Time 30:00 each 30:00 each 30:00 each 30:00 each 30:00 each Town of Vinton 2 2% ' ~l 2003 Meetings Totals Meetings 1 City Council Meetings 1 Board of Supervisors Meetings 1 Roanoke City Schools -School Board Interviews 1 City Council Meeting (Civic Center) 1 State of the City Address 1 Victory Stadium Public Forum 1 Joint CC/BOS Meeting -Water Authority 1 Town Meeting -Alliance for Virginia's Students 1 Youth Forum Meeting 1 State of the County Address 1 Roanoke County Investiture Ceremony 1 Vinton Student Government Day 1 State of the Town Address RVTV Productions 2002 & 2003 2002 2003 Increase/Decrease Video Productions 49 57 +8 (+16°Io) Meetings 58 58 0 Shows 53 51 -2 RVTV Proposed 2004 - 2005 Budget 2003-2004 Budget Proposed Remaining % Balance Expended 1010 Regular 146,668.00 151,132.00 70,781.12 51.74 (Actual 147,446 + 2.5%) 2100 FICA (Employer 7.65%) 11,220.00 11,562.00 5,764.50 49.16 2200 Retirement -VRS 11,000.00 20,403.00 5,479.76 50.18 (13.5% 2004 Rate 7.5% 2003 Rate) 2202 Deferred Comp Match 480.00 480.00 240.00 50.00 2300 Group Health Insurance (+10%) 24,183.00 26,601.00 12,166.68 49.69 2310 Group Dental Insurance 904.00 904.00 493.48 45.41 3013 Professional Services -Other 26,000.00 27,500.00 15,606.42 39.98 (Closed Captioning, Dubbing etc.) 3204 Repairs Vehicles (By Garage) 300.00 300.00 235.00 21.67 3209 Repairs (Other Equipment) 2,000.00 2,000.00 1,686.77 15.66 3305 Maintenance Service Contracts 2,220.00 1,995.00 1,861.92 16.13 (Telephone &Non-Linear Editing) 5210 Postage 150.00 150.00 103.26 31.16 5230 Telephone 4,150.00 4,000.00 2,551.23 38.53 5235 Cellular Phones 480.00 480.00 330.90 31.06 5236 Pager Services 243.00 243.00 122.58 49.56 5305 Motor Vehicle Insurance 1,365.00 1,365.00 94.00 93.11 5308 General Liability Insurance 2,121.00 2,121.00 718.00 66.15 5410 Lease/Rent of Equipment 800.00 800.00 502.50 37.19 5420 Lease/Rent of Buildings 29,880.00 31,954.00 14,940.06 50.00 5501 Travel (Mileage) 200.00 200.00 161.12 19.44 5520 Dinner Meetings & Luncheons 150.00 150.00 40.23 73.18 5801 Dues & Association Membership 300.00 275.00 262.12 12.63 6010 Office Supplies -General 900.00 900.00 452.43 49.73 6013 Small Equipment & Supplies 2,500.00 2,500.00 417.07 83.32 6014 Video Supplies 4,500.00 4,700.00 2,920.37 35.10 6080 Gas, Oil & Grease 600.00 850.00 363.41 39.43 6091 Tires, Tubes Parts 300.00 300.00 189.29 36.90 Total $273,614.00 $293,865.00 $138,424.22 49.41 Increase from last year: $20,251 or 7% Increase Excluding Personal Services (VRS Retirement, Salaries etc.): $3,624 or 4% RVTV expended 99.89% of its FY2002-2003 Operating Budget and had a Remaining Balance of $294.55. * Year to Date Expenditures For the 06 Month Period Ended 12/31/03 . _ ~ t y r { RVTV Financial Report Current Account Balances as of December 31, 2003 213200 (Operating Budget) ................................................................. $138,424 213300 (Cox Cable Capital Grant) ...................................................... $47,348 213500 (RVTV Year-End Rollover Account) ..................................... $147,581 Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which will be used for future capital purchases. Cox Communications 2003 Franchise Fees Cox Communications paid a 5% Franchise Fee to the local governments in 2003 which totaled $1,818,001. The local governments have informally agreed to allocate up to 20% of the Franchise Fees collected to the RVTV Operating Budget. For the coming year, that amount would be $363,300. RVTV is requesting an Operating Budget of $293,865. Cox calculates the percentage of subscribers (December 31, 2003) in each locality as follows: Locality Subscribers Percentage City 32,199 55% County 23,664 40% Vinton 2,718 5% Based on those figures, each locality's contribution to an Operating Budget of $293,865 would be as follows: 2003 - 2004 Budget 2004 - 2005 Budget City $150,488 $161,626 County $109,446 $117,546 Vinton $13,681 $14,693 ~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2004-2005, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24. B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 11, 2004, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2004-2005 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2004-2005 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 11, 2004, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Jacqueline Shuck, Executive Director, Roanoke Regional Airport Diane Hyatt, Chief Financial Officer Paul Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission 2 ACTION NO. ITEM NO. - - o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Request to approve Roanoke Regional Airport Commission budget for fiscal year 2004-2005 SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge C~~ ~~~~~'` County Administrator COUNTY ADMINISTRATOR'S COMMENTS: n~~Yt ~ 'w C.c7~r wry-w>.-~~~ SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 10, 2004, the Commission approved the attached budget for fiscal year 2004-2005 to be forwarded to the governing bodies of the two localities. The 2004-2005 budget for the Roanoke Regional Airport Commission shows revenues of $6,650,953 and expenditures of $6,595,714. This reflects that airport operations are self- supportingand do not require any additional supplement from either the County or the City. The budget includes 3 new full time positions, and 1 new part time position. The budget also includes a 2% across the board salary increase for employees, and market adjustments for some of the positions. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $3,200,000. These expenditures will be funded with Federal and State Grant Funds and Commission funds. Jacqueline Shuck, the Executive Director of the Roanoke Regional Airport Commission, will attend the Board of Supervisors meeting to present the budget request. .. .. ~_~ FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640 which completed our original ten year capital contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2004-2005. C- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2004-2005, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 11, 2004, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2004-2005 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2004-2005 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 11, 2004, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. 2~ANOKE REGIONAL AIRPORT COMMISSION ~ - a' 5202 Aviation Drive Roanoke, VA 24012-1148 (540) 362-1999 FAX (540) 563.4838 www.roanokeairport.com March 11, 2004 Honorable Chairman and Members Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 Re: Roanoke Regional Airport Commission Fiscal Year 2004- 2005 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2004-2005 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 10, 2004. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Very truly yours acqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Paul M. Mahoney, Roanoke County Attorney Diane Childress, Clerk to the Board, Roanoke County Board of Supervisors csp030404.h Comm\2004c itycount y budg et. I t r 27-Feb-04 ATTACHMENT I ~ _ ROANOKE REGIONAL AIRPORT COMMISSION FOR YEAR 2004-2005 BUDGET 2003-2004 2004-2005 Budget EXPENSE BUDGET Bud et Ex enditures Ex enditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $2,811,826 $3,145,544 B. Operating Expenditures 2,566,770 2,536,660 C. Other Maintenance Projects 45,000 47,500 Total Operations and Maintenance 5,423,596 5,729,704 2. Non-Operating Expenses A. Interest 246, 365 234, 830 B. Debt Service 350,000 365,000 Total Non-Operating 596,365 599,830 3. Capital Expenses A. Capital Projects and Purchases 202,850 164,300 B. Multi -Year Projects 101,880 101,880 Total Capital Expenses 304,730 266,180 Total Budgeted Expenditures $6,324,691 $6,595,714 2003-2004 Projected 2004-2005 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operating Revenues A. Airfield $1,459,348 $1,613,205 B. General Aviation 232,285 220,429 C. Terminal Related 4,057,312 4,099,793 D. Other Revenues 400,780 231,876 Total Projected Operating Revenues 6,149,725 6,165,303 2. Non-Operating Revenues A. Interest from Debt Service 40,000 25,000 B. Interest on Investments 411,157 460,650 Total Projected Non-Operating Revenues 451,157 485,650 Total Projected Revenue $6,600,882 $6,650,953 C-~ ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit eve or more accounting periods) I. Projects A. Purchase Runway Sweeper: 1. Description: Purchase one large runway sweeper. 2. Justification: In order to make the runways safer, it is necessary to purchase a runway sweeper. This sweeper would be used in dry weather to remove foreign objects from the runway and taxiway surfaces. Such objects can be sucked into a jet engine and cause damage to the aircraft engine. Estimated Cost: $ 125,000 B. Purchase Land: 1. Description: Purchase approximately 8.5 acres of land from Cova Corporation. 2. Justification: BT Property, LLC, an affiliate of UPS, and the owner of property located across Thirlane Road from the large UPS sort facility. The vacant property is located in the critical area for the navigational aids for Runway 6. When trucks and other metal objects are stored in the critical area, they can alter the signal which the airplane pilot receives and create a safety problem. In order to control the use of the still vacant land, it is necessary for the Commission to purchase the property. Estimated Cost: $900,000 C. Rehabilitate Terminal Soffits: 1. Description: Remove and replace exterior terminal soffits. 2. Justification: The fifteen year old soffits located around approximately four- fifths of the terminal building are failing due to moisture penetration. This project would involve the removal of the soffit material and replacement with newer, more moisture resistant materials. Estimated Cost: $ 175,000 Attachment II Page 2 D. Undertake Security Enhancement Projects: ~- 1. Description: Provide technical and physical enhancements to the security of the terminal and the airfield. 2. Justification: This project will include a substantial upgrade to the capacity and flexibility of the computerized access system, additional surveillance cameras, replacement fencing and added lighting. Estimated Cost: $2,000,000 II. Anticipated Funding Sources: Federal AIP Grant Funds State Aviation Grant Funds Commission Funds City and County Funds Estimated Total Projects Funding $2,922,500 242,500 35,000 -0- $3 , 200, 000 jis/OSCap. Proj .City/County L ~'~ RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 10th day of March 2004 No. 03-031004 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2004-2005. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2004-2005 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 10, 2004, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2004-2005 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: Secretary ~D~- VOTE: AYES: Macfarlane, Milliron, Turner, Whittaker NAYS: None ABSENT: Smith ~ , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RQANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2005 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2005. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2005 for the Roanoke Valley Resource Authority as set forth in the March 24, 2004, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None 1 ~~ Y , ABSENT: Supervisor Wray A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Bittle Porte~eld, III, Chairman, RVRA John Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 13, 2004 Request to approve fiscal year 2004-05 budget for the Roanoke Valley Resource Authority Diane D. Hyatt Chief Financial Office ~~~~~~ Elmer C. Hodge ~'~*~'~' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: w~ ~~~ SUMMARY OF INFORMATION: On March 24, 2004, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for the year ended June 30, 2005. As specified in the RVRA's Members Use Agreement, the Charter Member Users must now approve this budget before it can be placed in effect. In a letter dated March 24, 2004, the Chairman of the RVRA submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $8,628,515 and represents an increase of 6.4% over the current 2003-04 budget. This budget includes a 4% salary increase and does not include any new personnel. The RVRA Board will revisit the actual salary increase prior to implementation to take into account the salary increases given by the Charter Member Users. The tipping fee for Charter Members will remain at $45 per ton, and the tipping fee for commercial users will remain at $55 per ton. The budget utilizes $875,310 of the General Surplus Fund to balance the budget. The General Surplus Fund currently has a balance of $5,364,384, which is $1,643,713 more than currently needed. The use of $875,310 in the 2004-05 budget is intentional in order to bring the reserve down to a more reasonable level. The use of General Surplus Fund balance is planned through the 2005-06 fiscal year. ~~ ,' Mr. John Hubbard, Chief Executive Officer of the RVRA, will be at the meeting to present the budget request. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees for Charter Members will remain the same. However, increased tonnage from County residents will cause a $65,000 increase in the County budget for 2004-05. 2. The County will continue to receive a municipality fee of $300,000 annually for the Resource Authority to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the Transfer Station. 3. The County will receive payment from the RVRA of $45,000 during FY 2004-05 for providing accounting services. All of the above fiscal impacts are included in the FY 2004-05 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 2005. ~~~ , ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2005 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 31, 2003, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2005. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2005 for the Roanoke Valley Resource Authority as set forth in the March 24, 2004, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. le ~ ~ I`~c~umt~~e~°~~Xvtf I~e~c~~ I 1 ~ v ~ : f ~ ~ ~ e' ~ ~- ' ~. I I x 1~, F ~. , I I i I ~. . ~ . ~ ~ ~~ r t F ~. t ~ ~ ~~ " {' ~`"; }ir~ ~! ~e ~~,tN t~h,~,,f/t~ WAi9 t ~ ~ x '~` vds " ~ ~ ~•~` ~ ~~ ~,~ •~ ~°~ - , ~ ~ l r ~. ~ :. 5r t' ~, 1 ~; 1 P ~rptimteJ~ ~ ~OU3 -- - --- -- --- -- -_ ____. --- _-._ -- __. ____ __ ___ _ G- ~~ ~., 5' ~. ~ rN f E ~~~'~ ' ? ,~ _R . y @$ S ~ ~ ~ ~ ~~ M~ p ., ~ r~ ~ ~ i~. .."~ti.'6 t ~ .. .. d _""6 ~~ M. V(4~~ 1 1 ~ ~~'Y((i _ _. - - --- - - - -- --- - _- - - _ 1 ~ i 1 ~ 1~®~. ®~'~~~~~~®~~- ~~~~'~~d rC®~~~~I Board of Directors The Roanoke Valley Resource Authority Board of Directors is comprised of seven members appointed by the charter member jurisdictions. Four members represent Roanoke County, two members represent Roanoke City and one member represents the Town of Vinton. The Authority Board is governed by its Articles of Incorporations, Bylaws and the Members Use Agreement. Bittle W. Porterfield III Chair Anne Marie Green, Vice Chair Roanoke County Diane D. Hyatt, Treasurer Roanoke County Daniel R. Lineberry Roanoke County Robert K. Bengtson Roanoke City Kevin S. Boggess Town of Vinton Suzie Snyder Roanoke County Staff The Roanoke Valley Resource Authority is directed by a Chief Executive Officer with 31 employees. John R. Hubbard Chief Executive Officer Deborah T. Charles Board Secretary Counsel The Resource Authority receives legal counsel through a contract with the Roanoke Regional Airport Commission. Mark A. Williams, Esq. General Counsel 6 C __ ~~~ Roanoke Valley Resource Authority ~d~~~~ Disposal Fees Interest Income Transfer from General Surplus Sale of Recyclable Material Miscellaneous Transfer - Rutrough Road Personnel Operating Capital Transfer to Reserves Debt Service Municipal Private 2004-2005 $ 7,260,200 $ 371,340 $ 875,310 $ 31,000 $ 28,000 $ 62,665 $ 1,516,632 $ 2,871,757 $ 312,600 $ 1,160,000 $ 2,767,526 1 ~=- ..~ = a ~~ Total $ 8,628,515 Total $ 8,628,515 Per Ton $45 Per Ton $55 2004-2005 BUDGET ~, Roanoke Valley Resource Authority ~~ ~~. ~~ ~~~ ~ ~ 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 ~~~~ Disposal Fees $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800 $ 7,260,200 Interest Income $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340 $ 371,340 Transfer from General $ - $ - $ 519,000 $ 800,000 $ 876,329 $ 875,310 Surplus Sale of Recyclable $ 6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000 $ 31,000 Material Miscellaneous $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500 $ 90,665 TOTAL $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 ~~~~~~' Personnel $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,390,008 $ 1,516,632 Operating $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,747,717 $ 2,871,757 Capital $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000 $ 312,600 Transfer to Reserves $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 Debt Service $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244 $ 2,767,526 TOTAL $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 Municipal $ per ton 51 51 42 42 45 45 Private $ per ton 55 55 55 55 55 55 ~TC~.E~~I~ -32% 3.3% 4.0% -0.6% -22% 6.6% ~~~ ~~~~~~s~s 2004-2005 BUDGET !~.°. _ -: :,~ ..~ C ~ ~1~ ~ ~~~~~~ ~ICATION eceipts of : 154,950 45 $ 4,225,500 55 $ 2,200,000 45 $ 258,750 35 $ 528,500 2 $ 17,400 5 $ 14,250 res @ $79 $ 15,800 Total $ 7,260,200 Fund $ 171,340 reserve $ 200,000 i General Surplus fund rap us d by staff in conjunction u-e activities 2004-2005 BUDGET 3 ~..~ Rnannke Valley Resource Authority ~ .. ~ )N Holidays i art time lployees $ 788,616 lployees $ 232,830 Zployees th th th $ 45,216 $ 90,948 $ 16,176 Zployees $ 788,616 Zployees $ 232,830 Zployees Sys 50% lployees 20042005 BUDGET 4 r' ~` e Authorit R ll ~~~~~~\~~~\~ Jl eJi~ ••f y esourc ey Roanoke Va . # GRADE CURRENT PAY RANGE POSITION 1 U Unclassified CEO Administrative Assistant 0 24 $ 32,830 to $ 48,784 Operations Manager 1 21 $ 50,931 to $ 75,681 Superintendent 1 25 $ 36,196 to $ 53,785 Operations Supervisor 2 21 $ 29,778 to $ 44,249 Administrative Secretary 3 17 $ 23,332 to $ 34,670 0 13 $ 19,195 to $ 28.523 Secretary Motor Equipment Operator II 14 17 $ 25,724 to $ 38,225 Building Maintenance Mechanic 1 17 $ 25,724 to $ 38,225 Motor Equipment Mechanic II 2 17 $ 25,724 to $ 38,225 Scale Operator 1 15 $ 22,221 to $ 33,019 Scale Operator/Office Assistant 1 15 $ 22,221 to $ 33,019 Account Clerk I 0 14 $ 21,163 to $ 31,447 Laborer/Operator 2 11 $ 17,411 to $ 25,812 Accountant 1 23 $ 32,830 to $ 48,784 TOTAL SALARIES 30 $ 980,611 6/30/04 Adjustments: Market 1.5% $ 14,709 $ 995,320 Performance 2.5% mid-point $ 26,125 $ 1,044,997 $ 1,021,445 TOTAL ADJUSTED SALARIES *8 POSITIONS VACANT 2004 - 2005 BUDGET 5 L ,~ ~~~,~~ ~ ~ III ll ,l ~ ~JI ~~~ ~..1 TION employees; ~m testing rogram: ~,~ $ 465 ng npling $ 5,800 r $ 30,000 $ 1,000 $ 2,200 $ 2,500 $ 40,000 $ - $ 79,500 es $ 18,204 $ 684 $ 600 $ 10,000 $ 35,245 $ 5,000 $ 2,000 $ 4,000 ?00 .~ °0 2 11: iP.c.y? $ 1,134,000 $ 253,240 $ 1,387,240 2004-2005 BUDGET n ~~~~ ~ ~ ~~~~ ,TION $ 87,840 Ig7 $ 7,305 maintenance rs to office equipment rs to all road vehicles rs to ipment rs to all buildings Cations, septic tanks. nt $ 60,000 $ 10,000 $ 10,000 ent $ 20,000 r, etc. cards, scale tickets ng forms sel public hearings, etc. $ 450 $ 1,100 $ 300 $ 650 $ 500 2004-2005 BUDGET 7 t~- .TION ~s, items ngs s, coke g~ pus $ 16,000 $ 26,500 $ 3,300 $ 7,000 sfer p $ 10,800 > and ,~e ~neral nth ~& ice phones 2004-2005 BUDGET n,.......Ue V~lto:. Rocnnrro An4h nriSv ATION ings, contents, vehicles ZL or VACO pools aes & property is Equipment lent es for RVRA and Members 'e lodging, SWANA, ~s, including meals ns; SWANA, VML, cgs, dinners and with RVRA iazardous materials, eous to: $ 300,000 $ 100,000 sue $ 2,000 2004-2005 BUDGET 9 Rnannkp Valley Resource Authority TIOI`i ion dues: A, ~ misc. fees s cils, folders, etc. pies d shop equipment ~cellaneous rations caning & sanitation its & repair, etc. and vehicles, tenance parts and gent and vehicles ~yees $ 2,300 misc, $ 1,500 $ 1Q000 $ 200 20042005 BUDGET lU ~~~ ~ ~~~~ ... »..~ :_ ..., .TION and manuals td manuals le books :ers, salt for roads, ads, seed, mulch seeding slopes, fill nisceIlaneous enches for fire ig both facilities zres 4.0 2004-2005 BUDGET 11 1 ~~~~ i u n___..7.,. [7..11.... Aec...,rnu A..4h nri#v ~TION efibrillator - T.S. h Gap fer Station ith Gap nternet & email to ;system From dot matrix Smith Gap 2004-2005 BUDGET ~ ~( ~ ~ .~ ~l , ~ ~~~~J~ ~- 1L C. _~~: Roanoke Valley Resource Authority ~~~~~~ a 2004-2005 BUDGET 12 Rcsaneske Valley Itestrurce AuthariFv ,..,. ~- CC7B~ BUILI'1IP~FG ~'f-~?~ )USTIFICATiC7F~i E~~C}3 E~u~c:il~~Fm~r~a~.re~tts ~1_?,t)Lti) 7xc>f7c~«r~~Sa~it~iC.a~?is',?~,t,is~~,i~;~si,~:r~tl~~~arins€~v€~z"al ~rxrit}~ Ga}~ areas. T'€'tis ~a~t x=ear axe hay. F. hr~,# t~~ .~, h tti, ~, hales. kn ~s~e area the c ~~ncst:>t~' hay; c~=corn ,~>tlt•' a, i .-st ?~ to 4 inches. Patch ?- _ ~"' ~. years a~c~ ~~ eF~ar is ~~~n ~„ ~trn~ ink k:~r u.~t~ ~t i>'t ~~;<,i I~~~. <,tie~r~s. Tc,>ca ~~{}.{}(} sf 6~~E}C~ sF t~?;' ~'e~~rs Et>;c~ t1 ~ F~.tt }te=t~ <~ iT~~i:, ;,r~~~j at t!~~:' . ~{r~~;r~r ~c.ftion atrc~ ~~(~•~~~~ i .i .7tt fta _?"I:;fi ~ad~ it t'4!:',;, c's~ ct ilv"rli"iii? lP [~ C<:`<; ~.it~ ~~el. area sfaft ~r~s t~aci t: ~Satc}t in ~e }ast year. ~zt ar~<~, v~u can see tl , area rw'~~ ~~iirlr;~r~ in +~ is ~:; t~itltri }s h~t~l:"i ~ - .; ~, wwel[. ~3ut t ~e area k?<•f~+1s ~~ } , ;. ~t }}as ~.~~rrt ';,' a:„ ~~°'~~ ' y. ' ~ 'aka F.. ", ;~."!?.~x 4luntiitT~:~" ~}rrc~c~t,l~. ~lccc~rdirt~; tc~ t}te pi~:t.s t}~ere ~~a~ t~epn irsches ref cc~~crete t~~°er the rel~ar. i~.it:'1'L~' .T€' ;1 ~I1iTlr'i'i?1,75 C; ai:}S ttT lfl r:' tlt ~:`I' t}14:: ~\"i 1C't'! Ei;+ ih" It'}~i1iTti'~ i~i'tl-tit' Ft1f~ 1 _~~~-~~1~ ~3L'I~>c,El" ~ ~, n _i__<~_ll___T_______.. A~_tt ~..~a-. ~~ ~.. JUSTIFICATION required by Bond denture and State & deral regulations to use Smith Gap landfill. ding documents r replacement of uipment per uipment replacement Zedule. oundwater otection fund per .al permit. per local permit. per local permit. ~rrent fund is equate based on ticipated sales. 3ding and begin nstruction of ases 5-10 r development of used portions of tith Gap property • recreation. 2004-2005 BUDGET 13 ir=^~ I' + u.,~....1(o V~ltov RPSnnrce Authority ~,... ~. ~. ~~~ ~~~~~ 'lp~ell'.1 IT.\\Y' V 'V'1 V FY2004-05 BUDGET 99,650 40,000 0 0 139,650 $ 7,260,200 ~ $ 371,340 ~ $ 59,000 ~ $ 875,310 ~ $ 8,565,850 $ 2,818,604 i $ 1,482,385 $ 4,300,989 $ 4,264,861 $ 2,767,526 ~ 250,000 1 400,000 10,000 $ 410,000 $ 400,000 $ 437,335 ~ 0.1580 $ 500,000 - $ - $ 500,000 $ 45.00 $ 55.00 2004-2005 BUDGET 14 ~Q ~q ~; -~ Roanoke Valley Resource Authority ~~~~~~ ll ~ ll ~f xn Try 11(~~ ~l~t~~ A iCYTf~rfl~~C~(Y~Y 1I~110aLed°~11L1~1Ld`LJ~ \Y ry 1 CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT OPERATIONS 12.05 5.94 9.77 27.76 49% DEBT SERVICE 8.54 4.47 6.40 17.86 32% DEPOSTI'S AND RESERVES 8.96 1.11 0.00 10.92 19 ~° TOTAL 29.55 11.51 16.17 56.53 100% PERCENTAGE 52% 20% 28% 100% NOTES: Operations costs are estimated to be 67% landfill and 33% transfer station. $4,300,989.00 Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail. $2,767,526.00 Deposits allocated as 89% landfill, 11 % transfer (includes host fees). $1,560,000.00 Based on receiving a total of 154,950 tons *Additional revenue other than tipping fees allows total to be reduced to the proposed rates of: $ 45.00 per ton $ 55.00 per ton 2004-2005 BUDGET 15 ~. i~ i~ ii i~ i~ i~ n i~ n n i~ i~ i~ i~ ~~ II Roanoke Valley Resource Authority ~~~~~~r-~~~ ~~~ Q~ ~.~ TION activities me from 2004-2005 BUDGET lb ~~. ll i~ i~ ii i~ i~ i~ ii u L' i~ ~' i~ n Roanoke Valley Resource Authority ~l~.J 1l ~~~~~ ~~~~ ~= ._ .TION ng tts $ 35,000 Orly $ 3,800 ce $ 28,200 $ 20,000 ng, -01 care 1e $ 15,000 T 7 $ 26,000 ent $ 150,000 $ 20,000 y $ 50,000 $ 1,000 $ 90,000 wer/Flare Station Emergency Dialing .ion and Associated ig supplies trading etc. for maintenance wor red for maintenance Services sonnel & operating 2004-2005 BUDGET I~ " ~. f ii ~i ii i~ ii ~~ ACTION NO. ITEM NO. ~ ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Requests for public hearings and first reading for rezoning ordinances -consent agenda SUBMITTED BY: Janet Scheid Chief Planner APPROVED BY: Elmer C. Hodge ~ ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for May 25, 2004. The titles of these ordinances are as follows: The petition of Balzer & Associates, Inc. to rezone 4.83 acres from 11C Industrial District with Conditions to R1 Low Density Residential District for a development of single family housing located at Tract B1-A-2 of Mason Subdivision, Hollins Magisterial District. 2. The petition of Roanoke County Board of Supervisors to rezone .800 acres from R1 SUP Low Density Residential District with Special Use Permit to C1 Office District in order to construct a public safety building, parking and access road located at 5929 Cove Road, Catawba Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. ' ~ STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for May 25, 2004. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1-2, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 2 ~~~ County of Roanoke For Staff Use Onl Community Development Date received: Received by: Planning & Zoning 3 a (~ 0 C, L Application fee: PC/~ date: 5204 Bernard Drive ~ , OO S d~ P O Box 29800 Placards issued: BOS date: Roanoke, VA 24018-0798 a 5 O~J (540) 772-2068 FAX (540) 776-7155 Case Number ~ ~„ _ 5 Jao o~ AL L APPLICANTS Check type of application filed (check all that apply) Rezoning ^ Special Use ^ Variance ^ Waiver ^ Administrative Appeal Applicants name/address w/zip [' }~p ~I t (~yEE Phone: 31 µ- 3 ~B3 R~r• ~~7 F,uC~c L~a~E Work: 13q(~bri.% "tSGoc~K't~,SINc. Cell#: IZb^~ GCRCottYa i1E Ga. ~~IOF-E ~M Fax No.: C.t= YW 2VOt Owner's name/address w/zip I~bc~mwN D. MMESo~I Phone #: ~. Q i3ox (0335 Work: ~p~.,,,b~ 1r'M 2510f-] Fax No. #: Property Location }.bp t,,,,S 2a7 Magisterial District: ~ ~~ 1~S 0 ~~T ~I-b-2- ~~ ~l-/-r450nJ S .)~ iVt S t Qw Community Planning area: ~ (~ ~ NS Tax Map No.: Z - d - Z 7.O 5 ' OCR Existing Zoning: _ ( ~ Size of parcel(s): Acres: x•83 Existing Land Use: Ytq G q ^17 REZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/VV) Proposed Zoning: Z- Proposed Land Use: ESID~~9(, Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No ~ IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No ~ IF NO, A VARIANCE IS REQUIItED FIRST If rezoning request, are conditions being proffered with this request? Yes () No 1~ .VARIANCE, WAVER AND ADMINISTRATIVE APPEAL APPLICANTS (V!W/AA} Variance/Waiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V/AA R/S/W V/AA R/S/W V/AA Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the property or the owne 's gent o contract purchaser and am acting with the knowledge and consent of the owner. -~ Owner's Signature 2 ~~ JUSTIFICATION FOR REZONING, SPECIAL USE PERAZIT OR WAIVER REQUEST Applicant ~ EwT • ~ a L~"~' ~ S s oc ~ ~a 7b~5 ~n[G . The Planning Commission will study rezoning, special use permit or waiver requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~tE /~7~~H•t"b Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. S~ K+Trac i-tz-~ Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. 'J~ /4 7'rl4G !~'tij __.. CONCEPT: PLAN: CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on II a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other I, regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS /a. Applicant name and name of development fib. Date, scale and north arrow Lot size in acres or square feet and dimensions mod. Location, names of owners and Roanoke County tax map numbers of adjoining properties ~e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties _/ g. All property lines and easements ~h. All buildings, existing and proposed, and dimensions, floor area and heights ~ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ~ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS ~ k. Existing utilities (water, sewer, storm drains) and connections at the site ~1. Any driveways, entrances/exits, curb openings and crossovers 1 m. Topography map in a suitable scale and contour intervals / n. Approximate street grades and site distances at intersections ~ o. Locations of all adjacent fire hydrants _/ p. Any proffered conditions at the site and how they are addressed ~q. If project is to be phased, please show phase schedule I certify th 11 items required in the checklist above are complete. Signature of applicant Date 6 f"" "' B~ AND ASSOCIATES, INC. ~I ~~ REFLECTING TOMORROW March 26, 2004 Mr. Chris Lowe Department of Community Development 5204 Bernard Drive Roanoke, VA 24018 RE: Hollins Road Rezoning B&A, Inc. Project No. 80400053.00 Dear Mr. Lowe: On behalf of Mr. Chad McGhee I am requesting tax parce128.13-01-27.05-0 be rezoned from I1C to R1 to allow fora 16f lot residential subdivision. It is anticipated that the houses will range in size from 1800 to 2000 SF and will range in price from $180,000 to $240,000. This project will comply with all development standard in the R-1 zoning district and it is compatible with the surrounding residential development in the area. The request is consistent with the Hollins Community Planning area because it adds to the balanced mix of business and residential development. This project will be bordered on two sides by residential property, on one side by a county park and on one side by a business. This project will actually serve to buffer some of the existing housing from the existing industrial area. This project is anticipated to have a minimal impact on the surrounding area. Public utilities are available and appear adequate. Stormwater management will be handled by reconfiguring an existing stormwater facility currently located on the property. Please feel free to call with any questions you may have. Respectfully Submitted: BALZER AND ASSOCIATES, INC. Sean M. orne, C.L.A. Project Manager SMH/bs PLANNERS ARCHRECTS ENGINEERS SURVEYORS ROANOKE ,M y 1208 Corporate Circle • Roanoke, Virginia 24018 • (540) 772-9580 FAX (540) 772-8050 \\Etoanoke-server\Worddocs\2004 Proj\R0400053\Chris Lowe Ltr 3-26-04.doc ~""~ Legal Description for Tract B-lA-2 (Tax Map #28.13-1-27.5) Beginning at a point in the westerly line of Roanoke County Tax Map #28.13-1-27.4, property of Roanoke County Board of Supervisors (Plat Book 10, Page 109}, and at the intersection of the northeasterly comer of Tract B-lA-1 of the Norman D. Mason Resubdivision (Plat Book 23, Page 19), being corner number SA on said plat; thence with the northerly line of Tract B-lA-1 N68°41'45"W 624.09 feet to point number 2A, being a point in the easterly line of the property of Roanoke County Board of Supervisors (Deed Book 1460, Page 1284); thence with the easterly line of the Roanoke County property N21 ° 16' 30"E 313.26 feet to point number 3; thence S73°04'25"E 599.09 feet to point number 4; thence along a curve to the right with a radius of 25.00 feet, an arc distance of 41.18 feet, and a chord bearing S25°53'05"E 36.68 feet to a point on the westerly line of Roanoke County Tax Map #28.13-1-27.4, property of Roanoke County Board of Supervisors (Plat Book 10, Page 109), being point number 5; thence with the westerly line of Tax Map #28.13-1-27.4 S21 ° 18' 15"W 334.06 feet to point number SA, the point of beginning, containing 4.83 Acres and being Tract B-lA-2 as shown on the Norman D. 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I i ... ... ... .__ - .. -. - .. ~.. 4 .. _ - - m „ --------~---,::r---------~-y- ~;i `iHOLLINS ROAD . -.; RtE. 6D7 50' R/W .. , ,_ :> . _,____. .. ~ vf' '. , _. 1 ;c_ ` .. ~ .. _._ .... .. , _. .. .. 1 .. i 1 € `~v o - c€ ~"~ s€ s q a m c 1 ~ £ a ~ ~ ~ ~ e ~ ~ BROOKE VILLAGE ~~+f ~jf6F t1~ 6~~i ~~g^ + lF € !!I ~~~; ~ ~ ~ ~ ~ ~ ~ ~ ~ 1 (9 ~ ~ ~ ~ ~ ~ ~ CONCEPTUAL SffE PLAN $ ~ ' i it g E ( ~ ~ o ~ R ~ ~ ~ rpwNS MAms~wr~ gSTRICT ~ , 6 ; ~ ROANOI~ COUNTY, NROMIA e F _ ~ _ - _ _ ~ _ _~ _4 < °°~ A _ - _ _ - a u V auq ~ d y, i_ Y• d id d a w ~ ~ ~ a. ` -a ~ o • nw a IL W a u u 4 . R. u w _ ~ d _ ~ a _ a t0. y a _ ~ ~ L/n0 _a _ 4 ~ n. _ Zoning: R- f Zoning: R-1 ti a n. ~ C a Y i _ ~ ne K a n Y M_ a a~ r a Zoning: y u _ ~ d n~ d s , a` a _ w a aF+ _ _ ~ a as _ _ ~ _ _ u \~ _ ROANOKE COUNTY Applicants name: Chad McGhee DEPARTMENT OF Proposed Zoning: R- > COMMUNITY DEVELOPMENT Existing Zoning: I > C Tax Map No 28.13-1-27.5 ~~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 C eck type of application filed (check all that apply) I~Rezoning O Special Use O Variance Applicants name/Caddr~e,~ss w(zip ~aPA O~ ~c.~~lcSck'%~ Penn., 1r,1~y ~~2 at(a~~ Owner's nameladdress whip S,~t. ~, Property Location Tax MapNo.:.7~-«_l> !(,l Size of parcel(s): Acres: y `~~ _ ,. ... ... .: R~2CNIluG SPECIAL USE PERMIT'A71'D WAIVER Proposed Zoning: C Proposed Land Use: ~ 1~ i L~-~~<c ~ ~ , r For Staff Use Only Date re eived: Rece'ved by: ~~-~ ~ acs ~~ fee: PC~Bz~ date: /~4J ~I ~ ~~~.~ Placards issued: ~ BOS date: . Case Number.., `~' S / a~j(~~ O Waiver O Administrative Appeal Phone: Work: ~-4`a.--mod ~~ Cell #: Fax No. Phone #: Work: "~ ~~ -ac: Fax No. #: Magisterial District: (~,~~,~;~p, Community Planning area: ~ ~ ~, j4 Existing Zoning: ~,~ ~ U P J ~ _ C;~ l q Existing Land Use: ,, APPLICANTS'(R/S/VV) _ , _ . D es the parcel meet the minimum lot area, width, and frontage requirements of the requested district? es No IF NO, A VARIANCE IS REQUIltED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No ...,. V~ RIANCE; WAIVER: AND ADMINISTRATIVE APPEAL APPLICA.~'T5 (V/WI~lA j, , _ _ , ...: _ ... , ,,::. Variance/Waiver of Section{s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? PIease check if enclosed. APPLICATION WII.L NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W v/AA R/S/W V/AA RJS/W V/AA Consultation 8 1/2" x 11" concept plan Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the p operty or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. ~` ~yu~ Owner's Signature 2 _. - CONCEET PLAN CHECKLIST _...... . A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development _ b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions _ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties _ g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights _ i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICAIV7'S _ k. Existing utilities (water, sewer, storm drains) and connections at the site _ 1. Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants .- p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. Signature of applicant ~ Date 6 ~-a ROANOKE COUNTY PLANNING COMMISSION/BOARD OF SUPERVISORS SCHEDULE OF PUBLIC HEARINGS 2004 APPLICATION DEADLINE PLANNING COMMISSION BOARD OF SUPERVISORS HEARING DATE HEARING DATE NOVEMBER 21, 2003 JANUARY 6, 2004 JANUARY 27, 2004 DECEMBER 19, 2003 FEBRUARY 3, 2004 FEBRUARY 24, 2004 JANUARY 23, 2004 MARCH 2, 2004 MARCH 23, 2004 FEBRUARY 20, 2004 APRIL 6, 2004 APRIL 27, 2004 MARCH 26, 2004 MAY 4, 2004 MAY 25, 2004 APRIL 23, 2004 JUNE 1, 2004 JUNE 22, 2004 MAY 21, 2004 JULY 6, 2004 JULY 27, 2004 JUNE 25, 2004 AUGUST 3, 2004 AUGUST 24, 2004 JULY 23, 2004 SEPTEMBER 7, 2004 SEPTEMBER 28, 2004 AUGUST 27, 2004 OCTOBER 5, 2004 OCTOBER 26, 2004 SEPTEMBER 24, 2004 NOVEMBER 2, 2004 NOVEMBER 16, 2004 OCTOBER 22, 2004 DECEMBER 7, 2004 DECEMBER 21, 2004 TENTATIVE DATES NOVEMBER 24, 2004 JANUARY 4, 2005 JANUARY 25, 2005 DECEMBER 17, 2004 FEBRUARY 1, 2005 FEBRUARY 22, 2005 ALL MEETINGS ARE HELD IN THE BOARD MEETING ROOM AT THE ROANOKE COUNTY ADMINISTRATION CENTER 5204 BERNARD DRIVE BEGINNING AT 7 P.M. 12/29/03sc a~~ ~~ ~-~ VIRGINIA: BEFORE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY 0.805 acres located at , 5929 Cove Road, Roanoke County FINAL ORDER Catawba Magisterial District , WHEREAS, your Petitioner, Board of Supervisors of Roanoke County, Virginia, filed with the Zoning Administrator a request fora "use-not-provided-for" permit; and WHEREAS, the petition was referred to the Planning Commission, which, after due legal notice,-did hold a public hearing on February 19, 1985, at which time all parties in ~--.-. interest were afforded an opportunity to be heard and continued this matter until April 16, 1985, for further public comment and consideration; and WHEREAS, after full consideration of the merits of said request, the Commission did recommend to the Board of Supervisors that the requested permit be approved; and WHEREAS, after due legal notice, the Board of Supervisors of Roanoke County did hold a public hearing on said request on May 14, 1985, at the Roanoke County Administration Center at which time all parties in interest were afforded an opportunity to be heard; and WHEREAS, after full consideration of the merits of the request, the Board is of the opinion that the requested permit should be ap~~roved NOW, THEREFORE, BE IT ORDERED that a "use-not-provided-for" permit to allow the operation of Pathways, a girl group home be approved , said permit to be for 5929 Cove Road, Roanoke County, Virginia, a 0.805 acre tract of real estate more particularly described as follows: ~- BEGINNING at a point on State Route 780 (Cove Road) at its intersection with a twenty (20) foot asphalt drive; thence in a northerly direction N. 140 56' 15" W. 221.71 feet to a point; thence, N. 510 19'00" E. 116.90 feet to a point; thence, S. 420 58' 20" E. 210.05 feet to a point which intersects with a twenty (20) foot asphalt driveway; thence in a southerly direction S. 53° 00' 00" W. 221.98 feet to the Place of Beginning and containing 0.805 acres. In addition there is hereby dedicated a twenty (20) foot easement for access for ingress and egress. And being a portion of that same property conveyed to the Roanoke County School .Board, Deed Book 967, page 705, and as more particularly described on a plat of survey prepared by Balzer and Associates, Inc. dated April 17, 1985. BE IT FURTHER ORDERED that a copy of this order be forwarded to the County Planner, and that he be, and hereby is, directed to enter this permit into the official zoning records of Roanoke County. This action was adopted on motion of Supervisor Brittle and upon the following recorded vote: AYES: Supervisors Brittle, Nickens, Burton, and McGraw NAYS: Supervisor Minter A copy - testes r.~t /~ Donald R. Flanders, Clerk Roanoke County Board of Supervisors 05/15/85 cc: bile County Engineer County Assessor Department of Development County Engineer County Attorney C 1 ~. ~ - ~6 Existing Zoning: R 1 L ~~ ~ w LL_ L ® ~ snr w w~ 6 ~ ~ w l'~ w ~ m 7 Timor ~ ~ ~ ¢ x ,. - ~. .. w~ m. '.o. ~ m- _ x Q, ~ w ~ w Z ~ ~ w w ~ a w w~ o ~ w 4 ~ ~ d _ w ~ ~+ R fC w ~[' ~ w ~~ a a ~ ~ s ~° ~ rs n ` w o Q- ~ ~ W R M a ~ ~ a ~ °' w a . R w w w N. N. w i w w A. M L w e '(~ m a ws ° ~ _ u ROANOKE COUNTY Applicants name: Board of Supervisors DEPARTMENT OF Proposed Zoning: C1 COMMUNITY DEVELOPMENT Existing Zoning: R 1 Tax Map No 36.16-01-11.1 ACTION NO. ITEM NO. ~s - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Ordinance amending Ordinance 012704-5 which amended Section 2-7. Reimbursement of Expenses Incurred for Emergency Response of the Roanoke County Code SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On January 27, 2004, the Board of Supervisors adopted an ordinance amending Sec. 2- 7 of the Roanoke County Code. Section 2-7 imposes a fee on individuals convicted on certain traffic offenses, in order to recover the County's emergency responses expenses incurred in responding to certain accidents. This amendment does not change the substance of this ordinance. Rather it clarifies a reference to a provision of State Code by more specifically incorporating across- reference to Article 1 of Chapter 3 of Title 46.2 instead of limiting the reference to a single code section. This cross-reference to the State Code deals with driving with a suspended or revoked license. This technical amendment is consistent with the State enabling legislation. FISCAL IMPACT: This amendment will have no fiscal impact. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of this ordinance. ~-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 ORDINANCE AMENDING ORDINANCE 012704-5 WHICH AMENDED SECTION 2-7. REIMBURSEMENT OF EXPENSES INCURRED FOR EMERGENCY RESPONSE OF THE ROANOKE COUNTY CODE WHEREAS, the Board of Supervisors of Roanoke County adopted Ordinance No. 031202-6 amending the Roanoke County Code by the adoption of a new Section 2.7 "Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired" providing the County with an opportunity to recover its reasonable expenses in providing an appropriate emergency response to such accidents or incidents. This ordinance was authorized by Section 15.2-1716 of the Code of Virginia; and WHEREAS, the 2003 session of the Virginia General expanded Section 15.2-1716 of the Code of Virginia to also include reckless driving, driving without a license, and leaving the scene of an accident; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, by Ordinance No. 012704-5, amended Section 2-7 to include several of these violations of State Code ; and WHEREAS, an amendment to clarify the reference to provisions of the State Code is in the public interests; and WHEREAS, the first reading of this ordinance was held on April 13, 2003; and the second reading was held on April 27, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1 ~'~ ~ ~ ! 1. That Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired be amended to read and provide as follows: Chapter 2. Administration Article I. In General **** Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents or Incidents Caused by Driving While Impaired, Driving Without a License, and Leaving the Scene of an Accident. (a) Any person who is convicted of violation of Section 12-8 of this Code, or of Sections 18.2-51.4, 18.2-266, or Section 29.1-738 of the Code of Virginia, when his operation of a motor vehicle, engine, train or water craft is the proximate cause of any accident or incident resulting in an appropriate emergency response; or the provisions of Article 1 (Section 46.2-300 et seq~ of Chapter 3 of Title 46.2 " relating to driving with out a license or driving with a suspended or revoked license; or of Section 46.2-894 relatin tq o improperly leaving the scene of an accident, shall be liable in a separate civil action to the county, for the reasonable expense thereof, in an amount not to exceed one thousand dollars ($1,000.00) in the aggregate for a particular accident or incident. In determining the "reasonable expense," the County may bill a flat fee of one hundred dollars ($100.00) or to the maximum flat fee authorized by Section 15.2-1716 of the 1950 Code of Virginia, as amended, or aminute-by-minute accounting of the actual costs incurred. (b) As used in this section, "appropriate emergency response" includes all costs of providing law-enforcement, firefighting, rescue, and emergency medical services. 2 .a..~. ' . (c) The provisions of this section shall not preempt or limit any remedy available to the commonwealth, the County, or any fire/rescue squad to recover the reasonable expenses of an emergency response to an accident or incident not involving a violation of any of the above mentioned State Code sections as set forth herein. 2. Any expenses recovered shall be deposited into the General Fund and appropriated annually to the Police Department and the Fire & Rescue Department operating budgets based upon an estimate of the proportional expenses incurred in responding to such accidents or incidents. 3. That this ordinance shall be in full force and effect from and after its adoption. 3 - , - AT A REGULAR MEETING O THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMNiSTRATION CENTER ON TUESDAY, APRIL 13, 2004 ORDINANCE 041304-4 AMENDING SECTION 2-110. ROLL CALL. OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE ORDER OF SEATING AND VOTING FOR THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors believes that it is the public interest to clarify its Rules of Procedure to specify its seating arrangement and order of voting; and WHEREAS, the first reading of this ordinance was held on March 23, 2004, and the second reading was held on April 13, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors as follows: 1. That Section 2-110. Roll Call of the Roanoke County Code be amended to read and provide as follows: Section 2-110. Roll Call. A. Before proceeding with the business of the Board, the Clerk or the Deputy Clerk shall call the roll of the members, and the names of those present shall be entered into the minutes. B. Seating arrangement. From the Board's right to left, the following seating arrangement currently applies: 1 ~ Seat -Windsor Hills, 2'~ Seat -Catawba, Center Seat - Chairman, 3`d Seat -Cave Spring, 4th Seat -Vinton. Upon the election of a new chairman, the out-going chairman shall move to the seat of the incoming chairman. C. Order of voting: The Clerk or Deputy Clerk shall call the roll of the members from the Board's right to left with the Chairman voting last. 2. That this amendment shall be effective from and after the date of its adoption. 1 r + On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTE: ~1I1~~ ~1U erg Diane S. Childers Clerk to the Board of Supervisors 2 cc: File Circuit Court Clifford R. Weckstein, Judge William Broadhurst, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge James R. Swanson, Judge Charles N. Dorsey, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General. District Court George W. Harris, Judge Vincent Lllley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Francis W. Burkart, III, Judge Theresa A. Childress, Clerk Gerald Holt, Sheriff Paul Mahoney, County Attorney Randy Leach, Commonwealth Attorney Magistrates Sherri Krantz/Betty Peny Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer O. Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Gary Robertson, Director, Utility Rebecca Owens, Director, Finance David Davis, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism William E. Driver Director, Real Estate Valuation F. Kevin Hutchins, Treasurer Nancy Hom, Commissioner of Revenue 3 ACTION NO. ITEM NO. ~ ` I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Ordinance amending Section 2-110. Roll Call. Of the Roanoke County Code to provide for the order of seating and voting for the Board of Supervisors SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance establishes seating arrangement and order of voting for the Board of Supervisors. On January 12, 1999, the Board of Supervisors adopted Ordinance 011299-2 which established Rules of Organization and Procedure for meetings of the Board of Supervisors. It appears that the Board has followed unwritten procedures with respect to its seating arrangements and order of voting. These procedures are not consistent with Robert's Rules of Order. This ordinance attempts to clarify these issues, modifies Robert's Rules of Procedure to reflect the Board historical practices, and incorporates these seating arrangements and order of voting into the Board's formal procedures for the conduct of its meetings. The current seating position of the Board is 1St Seat -Windsor Hills, 2"d Seat - Catawba, Center Seat -Chairman, 3`d Seat -Cave Spring, and 4th Seat -Vinton. The attached ordinance provides for the out-going chairman to move to the seat of the incoming chairman. STAFF RECOMMENDATION: Staff makes no recommendation with respect this ordinance. 1 t ~~~ _." gf AT A REGULAR MEETING O THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMNISTRATION CENTER ON TUESDAY, APRIL 13, 2004 ORDINANCE AMENDING SECTION 2-110. ROLL CALL. OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE ORDER OF SEATING AND VOTING FOR THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors believes that it is the public interest to clarify its Rules of Procedure to specify its seating arrangement and order of voting; and WHEREAS, the first reading of this ordinance was held on March 23, 2004, and the second reading was held on April 13, 2004. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors as follows: 1. That Section 2-110. Roll Call of the Roanoke County Code be amended to read and provide as follows: Section 2-110. Roll Call. A. Before proceeding with the business of the Board, the Clerk or the Deputy Clerk shall call the roll of the members, and the names of those present shall be entered into the minutes. B. Seating arrangement. From the Board's right to left, the following seating arrangement currently applies: 1St Seat -Windsor Hills, 2nd Seat -Catawba, Center Seat - Chairman, 3rd Seat -Cave Spring, 4th Seat -Vinton. Upon the election of a new chairman, the out-going chairman shall move to the seat of the incoming chairman. C. Order. of voting: The Clerk or Deputy Clerk shall call the roll of the members from the Board's right to left with the Chairman voting last. 2. That this amendment shall be effective from and after the date of its adoption. ACTION NO. ITEM NO. ~I -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 13, 2004 Appointments to Committees, Commissions and Boards Diane S. Childers Clerk to the Board Elmer C. Hodge ~`~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) The four-year term of Richard E. Evans will expire on April 13, 2004, and the four-year term of David R. Jones will expire on April 27, 2004. The Clerk has contacted Mr. Evans and Mr. Jones and they have expressed their willingness to serve additional terms. 2. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION The three-year term of the late Mr. Eddy will expire on June 30, 2004. Mr. Eddy served as a citizen representative on the commission. 3. ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION COMMUNITY ADVISORY COMMITTEE (CAC) The late Mr. Eddy served on this committee without a term limit. The County has three representatives on this Committee and the Board is asked to appoint a citizen and/or representative of the community, business, education, health care or civic interests rather than staff members. 4. ROANOKE VALLEY GREENWAY COMMISSION The three-year term of Richard Kelly expired on April 8, 2004. 5. SOCIAL SERVICES ADVISORY BOARD (Appointed by District) Patricia W. Thompson, Hollins Magisterial District, has resigned from the Social Services Advisory Board. Her four-year term will expire on August 1, 2005. 2 - 4. ,. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 13, 2004, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes -March 23, 30, and 31, 2004 2. Request to approve resolution of support for a grant application for Read Mountain 3. Confirmation of committee appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray 1 '` .r •~ A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community development Janet Scheid, Chief Planner 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 13, 2004, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes -March 23, 30, and 31, 2004 2. Request to approve resolution of support for a grant application for Read Mountain 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ~, `~ 1 ~.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION 041304-5.a OF ROANOKE COUNTY'S SUPPORT FOR THE APPLICATION OF GRANT FUNDS FROM THE VIRGINIA OUTDOORS FUND, VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION WHEREAS, the Department of Conservation and Recreation (DCRj provides funds to assist local governments of the Commonwealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within Roanoke County to preserve open spaces and to protect critical viewsheds from the Blue Ridg® Parkway; and WHEREAS, Virginia's 2002 Conservation and Comprehensive Outdoor Recreation Plan states that Read Mountain should be planned and managed to promote conservation, provide recreation, and protect critics! viewsheds and open space resources; and WHEREAS, by Resolution No. 071001-1 adopted on July 10, 2001, the Roanoke Gounty Board of Supervisors expressed their support for the preservation of Read Mountain; and WHEREAS, in order to attain funding assistance from DCR, it is necessary that Roanoke County support this project; and WHEREAS, the Read Mountain Alliance has committed to matching the grant fund amount it is required that Roanoke County guarantee that a proportionate share ($200,000) of the cost is available. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, is hereby authorized to cause such information or materials as may be necessary to be provided to the Department of Conservation and Recreation and to enter 1 into such agreements as may be necessary to permit the formulation, approval and funding of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that the funds needed as the proportionate share of the cost of the approved program will be provided, up to $200,000. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that the General Provisions of the Land and Water Conservation Fund Act and the Virginia Outdoors Fund Fiscal Procedures will be complied with in the administration of this project. AND BE IT FURTHER RESOLVED, that Roanoke County will operate and maintain the public recreation facility in good condition and will provide permanent project acknowledgement signs of the participating funding agencies and that this signage will clearly state that the said facility is a public recreational facility. AND BE IT FURTHER RESOLVED, that Roanoke County shall dedicate the metes and bounds of the Read Mountain Project property, in perpetuity, for public outdoors recreational purposes in accordance with the Land and Water Conservation Fund Act. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that all other applicable federal and state regulations governing such expenditure of funds will be complied with in the administration, development and subsequent operation of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that the Department of Conservation and Recreation is respectfully requested to assist in approval and funding of the Read Mountain Project in order to enhance the standard of public recreational enjoyment for all the citizens. 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor Wray A COPY TESTE: ~~Ll l L Q~~Jl~~~l ~`~QII~Q Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Virginia Department of Conservation and Recreation Read Mountain Alliance t hereby certify that the foregoing is a true and correct copy of Resolution 041304-5.a adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor Wray absent on Tuesday, April 13, 2004. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION OF ROANOKE COUNTY'S SUPPORT FOR THE APPLICATION OF GRANT FUNDS FROM THE VIRGINIA OUTDOORS FUND, VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION WHEREAS, the Department of Conservation and Recreation (DCR) provides funds to assist local governments of the Commonwealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within Roanoke County to preserve open spaces and to protect critical viewsheds from the Blue Ridge Parkway; and WHEREAS, Virginia's 2002 Conservation and Comprehensive Outdoor Recreation Plan states that Read Mountain should be planned and managed to promote conservation, provide recreation, and protect critical viewsheds and open space resources; and WHEREAS, by Resolution No. 071001-1 adopted on July 10, 2001, the Roanoke County Board of Supervisors expressed their support for the preservation of Read Mountain; and WHEREAS, in order to attain funding assistance from DCR, it is necessary that Roanoke County support this project; and WHEREAS, the Read Mountain Alliance has committed to matching the grant fund amount it is required that Roanoke County guarantee that a proportionate share ($200,000) of the cost is available. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, is hereby authorized to cause such information or materials as may be J-~ necessary to be provided to the Department of Conservation and Recreation and to enter f '' ~ «. ~. into such agreements as maybe necessary to permit the formulation, approval and funding of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that the funds needed as the proportionate share of the cost of the approved program will be provided, up to $200,000. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that the General Provisions of the Land and Water Conservation Fund Act and the Virginia Outdoors Fund Fiscal Procedures will be complied with in the administration of this project. AND BE IT FURTHER RESOLVED, that Roanoke Countywill operate and maintain the public recreation facility in good condition and will provide permanent project acknowledgement signs of the participating funding agencies and that this signage will clearly state that the said facility is a public recreational facility. AND BE IT FURTHER RESOLVED, that Roanoke County shall dedicate the metes and bounds of the Read Mountain Project property, in perpetuity, for public outdoors recreational purposes in accordance with the Land and Water Conservation Fund Act. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurance that all other applicable federal and state regulations governing such expenditure of funds will be complied with in the administration, development and subsequent operation of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that the Department of Conservation and Recreation is respectfully requested to assist in approval and funding of the Read Mountain Project in order to enhance the standard of public recreational enjoyment for all the citizens. ACTION NO. A-041304-5.b ITEM NO. J-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Confirmation of committee appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the April 13, 2004, meeting, the following nominations were made: BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) Supervisor Flora nominated Richard E. Evans and David R. Jones to serve additional four- year terms which will expire on April 13, 2008 and April 27, 2408, respectively. He requested that their names be added to the consent agenda for confirmation at today's meeting. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. V TE: Supervisor Altizer motion to approve staff recommendation Motion Approved Yes No Absent Mr. McNamara ® ^ ^ Mr. Church ® ^ ^ Mr. Wray ^ ^ Mr. Altizer ® ^ ^ Mr. Flora ® ^ ^ cc: File Building Code Board of Adjustments & Appeals (Fire Code Board of Appeals 2 ACTION NO. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2004 AGENDA ITEM: Confirmation of committee appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COI~NTY ADMINISTRATOR'S COMMENTS SUAIIMARY OF INFORMATION: At the April 13, 2004, meeting, the following nominations were made: BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS) Supervisor Flora nominated Richard E. Evans and David R. Jones to serve additional four- year terms which will expire on April 13, 2008 and April 27, 2008, respectively. He requested that their names be added to the consent agenda for confirmation at today's meeting. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenue: Prior Report Balance $8,977,656 6.60% Addition from 2002-03 Operations 1,483,629 Audited Balance at June 30, 2003 10,461,285 July 1, 2003 Explore Park Loan Repayment 25,000 February 10, 2004 Presidential primary for 2004 (24,180) Balance at April 13, 2004 10,462,105 7.69% Changes below this line are for information and planning purposes only. Balance from above $10,462,105 $10,462,105 7.69% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2003 - 2004 General Fund Revenues $135,971,831 6.25% of General Fund Revenues $8,498,239 Submitted By Rebecca E. Owens Director of Finance N-I Approved By Elmer C. Hodge ~`'~ County Administrator `~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited Balance at June 30, 2003 $360,172.56 Transfer from Department Savings 2002-03 274,972.00 Remaining funds from completed projects at June 30, 200: 419.66 110/28/2003 Equipment and software for electronic records managemei (73,057.00)1 system for Clerk to the Board of Supervisor's Office 10/28/2003 Reimbursement from Water Fund for debt service paymen 11,000,000.00 made related to Spring Hollow Reservoir 2/10/2004 Addition to the Bent Mountain Library (28,057.00) 3/9/2004 Acquisition of Woltz Property (145,000.00) Balance at April 13, 2004 $11,389,450.22 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge C`'HH County Administrator ~-~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2003-2004 Original Budget $107,940.00 July 8, 2003 Appropriation towards Roanoke Regional Airport Alliance (8,193.00) July 22, 2003 Appropriation towards Project 50 Capital Campaign July 22, 2003 Reserve towards Project 50 Capital Campaign August 12, 2003 Appropriation for debris removal and stablilization December 16, 2003 Appropriation for Office Support Specialist in the Clerk to the Board of Supervisor's Office Balance at April 13, 2004 (10,000.00) (5,000.00) (15,000.00) (15,000.00)'. 747.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~N County Administrator N-~ FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY1997-1998 Original budget appropriation Savings from 1997-1998 debt fund FY1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation Less increase in debt service Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation Less increase in debt service FY 2001-2002 Original budget appropriation Less increase in debt service Savings from 2001-02 debt fund FY 2002-2003 Original budget appropriation Less increase in debt service FY 2003-2004 Original budget appropriation Less increase in debt service Balance at April 13, 2004 Reserved for Future School Operations 2,000,000 (1,219,855) 2,000,000 (1,801,579) 2,000,000 (465,400) 116, 594 2,000,000 (2,592,125) 2,000,000 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,651,194.00 (592,125.00) (2,202,725) (202,725.00) $8,435,088.00 FY2000-2001 Original budget appropriation July 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation July 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 School Budgeted Start-Up Costs HVHS/Glenvar Middle July 1, 2002 Transfer to Operating in original 2002-03 Budget July 1, 2003 Transfer to Operating in original 2003-04 Budget Balance at April 13, 2004 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) (35,047.00) (566,818.00) (250,000.00) Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge c.`'~~ County Administrator ACTION NO. ITEM NO. ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 13, 2004 Report regarding the implementation of dumpster service Anne Marie Green Director of General Services Elmer C. Hodge G~~= ~~"'°;' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Earlier this year, during a review of the Solid Waste Ordinance, staff presented information on the cost and feasibility of the County providing its own dumpster pickup service for County buildings and parks, County schools, and those condominium and townhouse developments currently reimbursed for pickup by the Solid Waste Division. At the time, our contract rate was $32.88 per pickup and the County was paying over $175,000 annually for this service. Staff calculations predicted that start-up costs for providing this service in house would be covered by the end of the third year of operation, after which the County would realize significant savings of almost $100,000 per year. At the time of that discussion, the County was rebidding the contract, and the Board asked for a report on the results of that process. The bid process closed on April 7, and the new low bid was $22.97 per pickup. This is a reduction of almost $10 per pickup or $52,000, with a new projected cost of approximately $123,000 annually. This changes the break-even point to sometime during the fourth year, and the dumpster vehicle would be due for replacement shortly after that, greatly reducing any savings which could be realized in house. STAFF RECOMMENDATION: Based on the new contract price, staff believes it is more economical at this time to leave dumpster pickup with the private sector. ACTION NO. ITEM NO. 'Q- I (~ ~~1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 13, 2004 Work session on fiscal year 2004-2005 budget development Brent Robertson Director of Management and Budget Elmer C. Hodge ~ l~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to discuss several items relevant to final formulation of the FY2004-2005 budget. These items are as follows: • Presentation of Greenways budget request for FY04-05 • Discussion of current debt policy • Discussion of County contributions to Social Service, Human Service, Cultural, Tourism, and other agencies requesting funding for FY04-05. Attached is information that will be utilized to guide the discussions. A public hearing on the County Administrator's proposed FY2004-2005 budget is scheduled for the April 27, 2004 Board meeting. MI ~°~~ C"i 0 V ~O Csr ~. L V ~i O '~ y c~ ~v eC CC U A w, M O O N w° 0 a\ 0 a~ c~ .b v Q O A '~ "C C.' O Y z ~D v1 00 M ~D Q~ N I~ ~ V~.. ~ v-, O~ O~ h M N ~ oo N ~ . 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U z 0o v~ .-~ O~ N v~ l~ ~--~ ~ ~ M N h~ ~O 7 l~ O O~ .-• I~ ~ v'i N~ O N O c+i l~ i "O cY1 ~ M oo Oi N ~D ~D ~D N 6r 00 O~ N ~ h ~ O N M y p _ v'1 ~O ~O ~D N 7 V ~ ~ id O .~. 00 N 7 V' 7 ~ ~O O: y '~ N 7~ M O~ O M oo ~: <t l~ O ~ oo .-. ~O O 7 O~ ~D ~D I~ ~ h oo W O~ O O i ~y Y+ 0 0 0 0 0 0 ~ U Cd 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N W M O O N ~. 0 O O ca +~.+ Cd V L~ a .a A '~ .b O v z Fw _ w ~ "O O ~ 'O L Q V Y '~ w F7 ~ O y ~ A z L Y Q ~.' ~i' .~ 'O ~ o a' 0. zA v w A C+ ~ 0 Gq ~ ~ d U ~,za 0 U v O .~ Fa y 0.i ~p ~ O ~ ~ ~ A U Z C~ ~ U cQ W ~" ~ t~ ~ ~ ~ o ~ v ~ ~ ~ O O~ N V v~ N O M O~ I~ O W V 7 ~O v'i l~ V 0o h ~ O O M 7 O~ l~ O~: ~O 0 7 M M M~~ \O O: 00 O~ ~D M 00 V 00 M ~/1 N O oo v'1 M O l~ h N M~ h Vl O h o0 0o O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M ~O Q~ N h 00 ~ l~ O M v'i v~ vi ~O ~D ~D l~ h oo W .-• r M rn h ~ cn a, ~ N N M M 7 h h~~~ M M M M M M M M M M 69 69 69 b4 69 69 69 69 69 69 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O: r. .-: .~ .-~ r. ,~ '. r: r: r: N N l~ M O O+ N~ oo .--+ : h O_ ~ M h O U M ~: ,ti ,-. o o~ oo r ~ ~ v-, v ~O M O 7 7 O ~D ~D M ~D : v~ O~ O h v~ ~n h O~ ~D O N O~ 00 r+ V1 h M V N V1: v o r" ': v v o, h~ M co ~ M M M M o r; N v'i 7 M N M ~O O~ .--~ N O l~ O M~ O~ N vj O~ N ~. rn ~ oo r ~ ~ ~ v v : N 7 ~D 00 O~ ~O 00 O N O O O O N N v1 O~ M h ~ v'i O~ M h 00 00 0o O~ O~ O O O 00 00 00 00 00 O~ O~ O~ O~ Q~' ~ ~n ~O h oo Q~ O "' .N. .M.: 0 0 0 0 0 0 •--~ O O O O O O O O O O N N N N N N N N N N: °" ~ ~- " M O O N Sw W 0 N 3 O .,~ SCE W y S-i ,7 +.+ Y k _W CC Y C O +r u ... v ~ ~O 7 N N ~D O~ •--~ M O~ O~ O ~O M v-, v-, ~ t oo N tw R ~~ ~ O V'1 O~ V V M 00 O F'+ A ~'' ~ W 7 ~O V'1 00 M h l~ N: ~' ~ V h N v-, h v-, h v-, v-, oo : c+1 ~t V l~ O ~O N t'n .--. ~ ~ 'C ~ •~ .-r O .N. .M. ~ ~ oo ~ N G "C G d .--~ N N N: V ~ ~, ~ 00 O V'1 Q~ V ul 00 V"1 ~ M ~. M 00 O~ M N N I~ 00 v1 0o v~ '--. O oo .--~ I~ ~ ~ : ~ .,V~ M N oo N h 0o N v~ ~ ~ : A C~J h ~ ~ h V~1 ~O ~ O~ .-~ M '. ~ N N N N N N N N M M a v A a ~k ~ S u ~ A ~ ,~, w ', q C ~ ~ e ~ u .~+ ~ Y ~ ~ +~+ Q v u :~ ~' ~~ ~ F o v d y o ~ ~ k O W i:+ U v ~O ~. ~ Y ~ U C. ~ d L Q 6r "~ VJ V Y F9 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N l~ v'i N M W v1 ~O O 0+ O v~ O~ l0 M O~ ~D 0o N 0~~ ~ ~ '~ ~ 7 M M fV M CV N ~O M h 00 ~D l~ N 00 N: v~'~ oho O ON vim" ~ M oo Obi N W \O V ~ vi O~ O '. h V1 7 V ~-• .--~ 00 V'l O V Vl O~ ~O .-. .M-r ,N-i ~ .-~ .-. O 0o O~ O~ O ~D 00 v~ .-~ O O N ~D N 00 O~ ~ 00 V ~1 W ~ ~ M M I~ ~ M N N ~ Oo .~ '-+ ~n o0 N .-. O oo .--~ h 7 O~ M N 00 N Vl 00 V'1 V'l 'Ni ~ ~+'~ 7 00 l~ O~ v~ ~O .--~ v'1 h ~O V1 V7 vj ~O l~ O+ ~ M - N M 7 v'1 ~O l~ oo ~ ~ N N N N N N N N N M M v ~n ~o r oo rn o .-- ~ m ~~ 0 0 0 0 0 0 ~~ 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N GL FY2004-2005 Contribution Requests Health and Human Service Agencies Agency Name FY03 Adopted FY04 Adopted FY05 Request Proposed Amount * Adult Care Center of the Roanoke Valley $ 10,000 $ 10,000 $ 12,000 * American Red Cross - - 4,000 * Bethany Hall 500 500 12,240 * Big Brothers and Big Sisters of Roanoke Valley 3,000 3,000 7,500 * Blue Ridge Behavioral Health Care 117,755 117,755 127,398 Blue Ridge Independent Living Center - - 10,000 * Blue Ridge Legal Services, Inc. - - 3,732 * Bradley Free Clinic 5,000 5,000 6,500 * Brain Injury Services of SWVA - - 19,000 * Child Health Investment Partnership (CHIP) 16,660 16,660 23,360 * Children's Advocacy Center of the Roanoke Valley, Inc 3,500 3,500 5,050 * Conflict Resolution Center, Inc. - - 5,000 * Council of Community Svcs-Info and Referral Center 3,000 3,000 3,150 * Council of Community Svcs-Roanoke Regional Housing Network - - 2,000 Court Appointed Special Advocate (CASA) ~ 2,000 2,000 10,000 * Family Service of the Roanoke Valley 4,000 4,000 5,000 * Good Samaritan Hospice, Inc. 1,000 1,000 5,000 * Goodwill Industries of the Valleys 5,000 4,000 5,000 * Habitat for Humanity - - 10,000 * Literacy Volunteers ofAmerica-Roanoke Valley 1,000 1,000 1,000 * LOA Area Agency on Aging 13,750 13,750 27,015 * Mental Health Association 700 700 1,200 * National Conference for Community and Justice 650 650 1,500 * National Multiple Sclerosis Society - - 3,000 Presbyterian Community Center - - 3,000 * Roanoke Area Ministries 1,000 1,000 3,000 * Roanoke Valley Interfaith Hospitality Network - - 8,333 * Roanoke Valley Speech & Hearing Center 1,000 1,000 1,000 * Saint Francis of Assisi Service Dog Foundation - 1,000 10,000 * Salem/Roanoke County Community Food Pantry -Operating 3,000 4,500 10,000 * Salem/Roanoke County Community Food Pantry -Capital - - 10,000 * Salvation Army 2,000 2,000 3,000 Southwestern Virginia Second Harvest Food Bank 3,000 4,000 5,000 TAP 30,000 30,000 31,500 TAP-Transitional Living Center 20,000 20,000 21,000 TRUST 4,750 4,750 7,500 * YWCA of the Roanoke Valley - - 8,000 TOTAL $ 252,265 $ 254,765 $ 430,978 Presentation scheduled for work session on March 23, 2004 FY2004-2005 Contribution Requests Cultural, Tourism and Other Agencies Agency Name FY03 Adopted FY04 Adopted FY05 Request Proposed Amount * Art Museum of Western Virginia - - $ 2,500 * Arts Council of the Blue Ridge 2,000 2,000 3,000 Blue Ridge Soil and Water Conservation District 1,250 1,250 3,000 * Center in the Square Operating 35,000 35,000 45,000 * Downtown Music Lab - - 5,000 Economic Development Partnership 130,000 130,000 140,054 Friends of the Lake (SML Water Quality) - - 15,000 * Harrison Museum of African American Culture 2,000 2,000 2,500 * History Museum & Historical Society of Western Va. 7,500 7,500 10,000 * History Museum & Historical Society of Western Va. - O. Winston Link Museum - - 5,000 * Jefferson Center Foundation - - 45,000 * Julian Stanley Wise Museum 20,000 15,000 35,000 * Mill Mountain Theatre 5,000 5,000 8,500 * Mill Mountain Zoo 5,000 5,000 8,000 * New Century Venture Center - - 10,000 * Opera Roanoke - - 2,500 * Roanoke Higher Education Center 10,000 20,000 * Roanoke Regional Chamber of Commerce 2,500 - 10,000 * Roanoke Symphony 6,000 6,000 7,000 Roanoke Valley Alleghany Regional Commission 29,614 47,411 46,798 * Roanoke Valley Convention and Visitors Bureau 130,000 130,000 150,000 Roanoke Valley Greenways Commission 10,800 10,800 17,400 Roanoke Valley Sister Cities 3,000 3,000 3,000 * Salem/Roanoke County Chamber of Commerce 6,000 5,000 6,000 Salem-Roanoke Baseball Hall of Fame 3,000 2,500 contribution * Science Museum of Western Virginia 15,000 15,000 25,000 VA Western Community College -Scholarship 7,010 7,010 10,080 Vinton Chamber of Commerce 500 1,000 1,000 Vinton Dogwood Festival 1,000 1,000 1,000 * Virginia Amateur Sports 40,000 40,000 50,000 * Virginia Museum of Transportation 5,000 5,000 10,000 * Western Virginia Land Trust - - 10,000 * Western Virginia Land Trust /Read Mtn Alliance - - 1,000 * Williamson Road Area Business Association - 1,000 10,000 * Young Audiences of Virginia, Inc. - - 10,440 TOTAL $ 467,174 $ 487,471 $ 728,772 * Presentation scheduled for work session on March 30, 2004 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 2004 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. O~ p~OANp,~~ ti '~ J 9 ~ ~ 7838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church Richard C. Flora, Chairman Catawba Magisterial District Hollins Magisterial District Joseph McNamara Michael W. Altizer, Vice-Chairman Windsor Hills Magisterial District Vinton Magisterial District Michael A. Wray Cave Spring Magisterial District April 14, 2004 Pastor Keith Beasley Good Shepherd Lutheran Church 1887 Electric Road SW Roanoke, VA 24018 Dear Pastor Beasley: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 13, 2004. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Richard C. Flora, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: E-MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 bos @ co. roanoke. va. us OF ROANp~.~ h ~ ~ ~ 2 ~ ~ a 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchildersC~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 14, 2004 Mr. John R. Hubbard Chief Executive Officer Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Hubbard: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Resolution No. 041304-3 approving the Roanoke Valley Resource Authority Budget for the year ending June 30, 2005. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 13, 2004. If you need further information, please do not hesitate to contact me. Sincerely, v ~ C/LU'G~~L(J1 Diane S. Childers Clerk to the Board of Supervisors Enclosure cc: Bittle W. Porterfield, III, Chairman, Roanoke Valley Resource Authority Diane D. Hyatt, Director, Chief Financial Officer Rebecca Owens, Director, Finance Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council C~n~rt~~ ~f ~.o~t~a~e 6 O~ ROANp~.~ ti y z c> J a~ 1838 DIANE S. CHILDERS CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 14, 2004 Ms. Elaine Simpson, Cable Access Director Roanoke Valley Television 541 Luck Avenue, Suite 145 Roanoke, VA 24016 Dear Ms. Simpson: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Action No. 041304-1 approving the 2004-2005 operating budget for Roanoke Valley Television. This action was approved by the Board of Supervisors at their meeting on Tuesday, April 13, 2004. If you need further information, please do not hesitate to contact me. Sincerely, ~~ ~ Diane S. Childers Clerk to the Board of Supervisors Attachment cc: File Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance C~~ixn~~ ~f ~II~z~~C~ 6 O~ (iOANpf~ ti ,A ~ A 2 L7 a ~~~~~ ~~ ~~~~.~ . 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us April 13, 2004 Ms. Jacqueline L. Shuck Executive Director Roanoke Regional Airport 5202 Aviation Drive Roanoke, VA 24012-1148 Dear Ms. Shuck: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Resolution 041304-2 approving the Roanoke Regional Airport Commission Budget for fiscal year 2004-2005. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 13, 2004. If you need further information, please do not hesitate to contact me. Sincerely, ~ ~;~~ Diane S. Childers, Clerk Roanoke County Board of Supervisors Enclosure cc: Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission OF (iOANp,Y~ ti ,h z ~ a ~~~~~ ~~ .~~x~~.~..~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TOTHE BOARD Email: dchilders~co.roanoke.va.us April 14, 2004 Mr. Richard E. Evans 4443 Cordell Drive, SW Roanoke, VA 24018 Dear Mr. Evans: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Building Code Board of Adjustments and Appeals. am pleased to inform you that, at their meeting held on Tuesday, April 13, 2004, the Board of Supervisors voted unanimously to re-appoint you as a member of the Building Code Board of Adjustments and Appeals for an additional four-year term. Your new term began on April 13, 2004, and will expire on April 13, 2008. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~~-~.~ ~. C'A~Q!~ Diane S. Childers, Clerk to the Board of Supervisors Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court OF ROANp,Y~ ,L;•~ ~ 2 ~ rasa P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 DIANE S. CHILDERS FAX (540) 772-2193 CLERK TO THE BOARD Email: dchilders~co.roanoke.va.us April 14, 2004 Mr. David Jones 5207 Burnt Quarter Drive Vinton, VA 24179 Dear Mr. Jones: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Building Code Board of Adjustments and Appeals. I am pleased to inform you that, at their meeting held on Tuesday, April 13, 2004, the Board of Supervisors voted unanimously to re-appoint you as a member of the Building Code Board of Adjustments and Appeals for an additional four-year term. Your new term will begin on April 27, 2004, and will expire on April 27, 2008. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered. Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, w~ Diane S. Childers, Clerk to the Board of Supervisors Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court 6 Board of Directors The Roanoke Valley Resource Authority Board of Directors is comprised of seven members appointed by the charter member jurisdictions. Four members represent Roanoke County, two members represent Roanoke City and one member represents the Town of Vinton. The Authority Board is governed by its Articles of Incorporations, Bylaws and the Members Use Agreement. Bittle W. Porterfield III Chair Anne Marie Green, Vice Chair Roanoke County Diane D. Hyatt, Treasurer Roanoke County Daniel R. Lineberry Roanoke County Robert K. Bengtson Roanoke City • Kevin S. Boggess Town of Vinton Suzie Snyder Roanoke County Staff The Roanoke Valley Resource Authority is directed by a Chief Executive Officer with 31 employees. John R. Hubbard Chief Executive Officer Deborah T. Charles Board Secretary Counsel The Resource Authority receives Legal counsel through a contract with the Roanoke Regional Airport Commission. 6 Mark A. Williams, Esq. General Counsel 6 C ..,. ~'~ Roanoke Valley Resource Authority ~~~ Disposal Fees Interest Income Transfer from General Surplus Sale of Recyclable Material Miscellaneous Transfer - Rutrough Raad __ ~' ~~~~~~ Personnel Operating Capital Transfer to Reserves Debt Service Municipal Private 2004-20Q5 $ 7,260,200 $ 371,340 $ 875,310 $ 31,000 $ 28,000 $ 62,665 $ 1,516,632 $ 2,871,757 $ 312,600 $ 1,160,000 $ 2,767,526 ~" ~~ ~~ Total $ 8,628,515 Total $ 8,628,515 Per Ton $45 Per Ton $55 2004-2005 BUDGET 1 ..,~ ~ x ~,u Roanoke Valley Resource Authority 1t~ ~J L ~sJJ~ JAL 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 ~~~~ Disposal Fees $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800 $ 7,260,200 Interest Income $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340 $ 371,340 Transfer from General $ - $ - $ 519,000 $ 800,000 $ 876,329 $ 875,310 Surplus Sale of Recyclable $ 6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000 $ 31,000 Material Miscellaneous $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500 $ 90,665 TOTAL $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 ~~~~~~~ Personnel $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,390,008 $ 1,516,632 Operating $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $, 2,747,717 $ 2,871,757 Capital $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000 $ 312,600 Transfer to Reserves $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 Debt Service $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244 $ 2,767,526 TOTAL $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 Municipal $ per ton 51 51 42 42 45 45 Private $ per ton. 55 55 55 55 55 55 ~~~~~~ -3.2% 3.3% 4.0% -0.6% -22% 6.6% in c~pensrs 2004-2005 BUDGET ~.-;~ n.,~..~Un Vn11ov Rnennrrr+ Authority ~~ l~ 1~~~~~~~~ TCATION eceipts of : 154,950 45 $ 4,225,500 55 $ 2,200,000 45 $ 258,750 35 $ 528,500 2 $ 17,400 5 $ 14,250 res C~3 $79 $ 15,800 Total $ 7,260,200 Fund $ 171,340 eserve $ 200,000 ~ General Surplus fund rap us 3 by staff in conjunction ire activities 2004-2005 BUDGET ~-3 Rnannkc~ Valley Resource Authority ~N 3olidays art time ployees $788,616 ~ployees $232,830 ~ployees h h h $ 45,216 $ 90,948 $ 16,176 iployees $ 788,616 iployees $232,830 iployees iys 50% iployees 2004-2005 BI:~DGET Roanoke Valley Resource Authority # GRADE CURRENT PAY RANGE POSITI®N 1 U Unclassified CEO Administrative Assistant 0 24 $ 32,830 to $ 48,784 Operations Manager 1 21 $ 50,931 to $ 75,681 Superintendent 1 25 $ 36,196 to $ 53,785 Operations Supervisor 2 21 $ 29,778 to $ 44,249 Administrative Secretary 3 17 $ 23,332 to $ 34,670 0 13 $ 19,195 to $ 28,523 Secretary Motor Equipment Operator II 14 17 $ 25,724 to $ 38,225 Building Maintenance Mechanic 1 17 $ 25,724 to $ 38,225 Motor Equipment Mechanic II 2 17 $ 25,724 to $ 38,225 Scale Operator 1 15 $ 22,221 to $ 33,019 Scale Operator/Office Assistant 1 15 $ 22,221 to $ 33,019 Account Clerk I 0 14 $ 21,163 to $ 31,447 Laborer/Operator 2 21 $ 17,411 to $ 25,872 Accountant 1 23 $ 32,830 to $ 48,784 TOTAL SALARIES Adjustments: Market Performance TOTAL ADJUSTED SALARIES *8 POSITIONS VACANT 995,320 2004 - 2005 SUE3GIiT 5 30 1.5 2.5% mid-point $ 1,044,997 $ 980,612 6/30/04 $ 14,709 $ $ 26,125 $ 1,021,445 c-3 n........l.o t7~ito., Rnennrno Ant},nrity ~}~ ~j _ 1C` ll'~Jl~ ~~~~ ~TION v employees; om testing 'rogram: ,pees $ 465 ing mpling $ 5,800 r $ 30,000 $ 1,000 $ 2,200 $ 2,00 $ 40,000 $ 79,500 es $ 18,204 $ 684 $ 600 $ 10,000 $ 35,245 $ 5,000 $ 2,000 $ 4,000 $ - ?00 3 °~ i~~ereas~e $ 1,134,000 $ 253,240 $ 1,387,240 ?004-?005 BUDGET ~~-~ ~~°II°~T~ ~° ~` . ~TION $ 87,840 487 $ 7,305 maintenance rs to office equipment rs to all road vehicles rs to ipment rs to all buildings tations, septic tanks. nt $ 60,000 $ 10,000 $ 10,000 ent $ 20,000 r, etc. cards, scale tickets lg forms sel public hearings, etc. $ 450 $ 1,100 $ 300 $ 650 $ 500 2004-2005 BUDGET unannkr VailPV Resource Authority ~ .~~ ~~~~~~~ .TION s, .terns ngs >, oke T 7~ >us $ 16,000 $ 26,500 $ 3,300 $ 7,000 ~fer p $ 10,800 .and ;e ~neral rth .ce phones 2004-2005 BUDGET n„~....Uo V~llor<r.PCnitrCP AnfhOZifV ~~ ~IE~'I~~.~.°I~~~ yaw ~. -TION ngs, contents, vehicles L or VACO pools es & property s Equipment ent 's for RVRA lyd Members lodging, SWANA, ;, including meals ts; SWANA, VML, gs, dinners and Tith RVRA Hazardous materials, >ous to: $ 300,000 $ 100,000 ue $ 2,000 2004-2005 BUDGET ~~ Roanoke Valley Resource t4uthority ~~~~~~ ~= C®I~E DESCRIPTION FY03-04 X104-05 JUS'pIEIC1~`I'I®P.i 5801 Dues $ 1,500 $ 1,500 Professional & Association dues: SWANA, SWVSV~~IVIA, Rotary, IAAP 5815 Warrants and Fees $ 800 $ 800 Returned check fees and misc. fees 5823 Employee Recognition $ 5,000 $ 5,500 Awards and Certificates 5850 Miscellaneous Operating $ - $ - No programs planned 6010 Office Supplies $ 6,000 $ 6,000 Office paper, pens, pencils, folders, etc. 6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies 6013 Small Equipment & Supplies $ 13,000 $ 13,000 Small items of office and shop equipment and supplies, tools, miscellaneous 6040 Medical Supplies $ 1,000 $ 1,000 First aid kits and vaccinations 6050 Janitorial Supplies $ 1,500 $ 1,500 Supplies for general cleaning & sanitation 6071 Radio Parts $ 1,000 $ 1,000 Miscellaneous radio parts & repair, etc. 6080 Gas, Oil, Grease $ 140,000 $ 125,000 Fuel for all equipment and vehicles, includes oil, lubricants 6091 Tires, Tubes, Parts $ 30,000 $ 50,000 Replacement and maintenance parts and supplies for all equipment and vehicles 6130 Uniform and Wearing Apparel $ 15,000 $ 14,000 Safety Shoes - ?3 employees $ 1,500 Rain gear, shirts, hats, misc. $ Rental of uniforms - 23 $ 10,000 mats, towels $ 200 2004-2005 BUDGET - 10 n...,...,Un V~ilan Rocnnrrv Arrth 0r7tV „,~ ~' _~. .TION and manuals id manuals Le books ers, salt for roads, ids, seed, mulch seeding slopes, fill niscellaneous .aches for fire ig both facilities zres 4.0% 2004-2005 BUDGET 11 ~~ 7?..~....,Le V~ilno Rnennrnn Anth nrity C~~ c~~l~~~f°~~~ - ATION )efibriIIator - T.S. th Gap sfer Station tith Gap Internet & email to g system From dot matrix Smith Gap 204-2005 BUDGET 12 Roanoke Valley Resource Aukhority c~~~~~~ C ,, ,,~ ~~ 6 2004-2005 BUDGET ~? irnssl~e'~'a~Tl~; 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I>< tit?t"?~Ic'i. 6 ~_ V........7.o V~77o:, Rocn„rna 4x+h nriW ~ ~ y~ JUSTIFICATION required by Bond ienture and State & feral regulations to se Smith Gap landfill. iding documents r replacement of upment per iipment replacement ~edule. oundwater ~tection fund per al permit. per local permit. per local permit. ;went fund is equate based on ticipated sales. iding and begin ;vstruction of ases 5-10 r development of used portions of tith Gap property • recreation. 2004-2005 BUDGET 13 ~~j Roanoke Valley Resource Authority ~~~ ~~ `" ~~ l . (~la'A~P~1t~1 ~ l1rl~ • CATEGORY BOND CURRENT FY2004-05 PROJECTION BUDGET BUDGET WASTE GENERATION (Tons) Solid Waste Generated 400 83 94,900 99,650 Residential Waste , 600 110 36,000 40,000 Commercial Waste , Less: Additional Source Recycling 0 0 Residential Waste (5,200) 0 0 Commercial Waste (6,900) 900 181 130,900 139,650 Solid Waste to the System , OPERATING REVENUES $ 000 651 12 $ 6,719,800 $ 7,260,200 Tipping Fee Revenue Requirement $ , , 594,000 $ 446,340 $ 371,340 Interest Income $ - $ 49,500 $ 59,000 Recycling Income $ - $ 876,329 $ 875,310 Transfer from General Surplus $ 000 245 13 $ 8,091,969 $ 8.565.850 TotalOperatin Revenues , , OPERATING EXPENSES $ 000 346 4 $ 2,379,545 $ 2 818 604 Landfill and Transfer Station $ , , 2,425,000 $ 1,378,180 $ 1,482,385 Rail Expenses $ 000 771 6 $ 3,757,725 $ 4,300,989 erating Ex eases Total O , , p NET REVENUE AVAILABLE for DEBT SERVICE $ 6,474,000 $ 4,334,244 $ 4,264,861 DEBT SERVICE $ .3,589,000 $ 2,774,244 $ 2,767,526 DEPOSIT'S TO RESERVE ACCOUNTS $ 500,000 250,000 250,000 Closure Fund Renewal and Replacement Funds $ 700,000 400,000 400,000 Equipment Reserves Environmental Contingency Fund $ $ 130,000 000 10 - 10,000 10,000 Host Community Improvement , Property Value Protection $ $ 840 000 $ 410,000 $ 410,000 Total Deposits to R & R Fund HOST FEES $ 400,000 $ 400,000 $ 400,000 EXCESS REVENUES $ 1,145,000 $ 500,000 $ 437,335 INDENTURE COVERAGE TEST (.10 minimum) 0.3290 0.1802 0.1580 ADDITIONAL DEPOSITS TO RESERVES 000 20 $ 000 500 $ 500,000 Further Site Development $ , 9 , $ - Interim and Post Development $ 25,000 $ - $ - Recycling Total Additional Deposits to Reserves $ $ 200,000 1,145,000 $ $ - 500,000 $ 500,000 SOLID WASTE TII'PING FEES ($/ton) $ 70 66 $ 45.00 $ 45.00 Residential (Municipal) $ . 71.70 $ 55.00 $ 55.00 Commercial 2004-2005 BUDGET . e 14 E- 3 Roanoke Valley Resource Authority ~~~~ryq T 1CY1(~~~CZ(P~Y ~~L yJld~`~~Ld ~y \y U' • • CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT OPERATIONS 12.05 5.94 9.77 27.76 49% DEBT SERVICE 8.54 4.47 6.40 17.86 32% DEPOSITS AND RESERVES 8.96 1.11 0.00 10.92 i9% TOTAL 29.55 11.51 16.17 56.53 100% PERCENTAGE 52 % 20 % 28 % 100 ~~ ~~ NOTES: 6 Operations costs are estimated to be 67°~ landfill and 33% transfer station. $4,300,989.00 Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail. $2,767,526.00 Deposits allocated as 89% landfiIl,11 % transfer (includes host fees). $1,560,000.00 Based on receiving a total of 154,950 tons *Additional revenue other than tipping fees allows total to be reduced to the proposed rates of: $ 45.00 per ton $ 55.00 per ton 15 ?004-2005 BUDGET ~t€axrut~:r c'<:I ~ ~ .,• B'. ~ e r'iuiht~ritr" ~- 3 Roanoke Va~3ey Resource Authority e~ '£I®N activities me from 20042005 BUDGET 26 Roanoke Valley Resource Authority ~lU 11 ~~ ~J ~ll 1L J1d.~~J~ f .~ ~~ .TION ng .ts $ 35,000 :rly $ 3,800 =e $ 28,200 $ 20,000 ng, of care ie $ 15,000 r $ 26,000 ent $ 150,000 $ 20,000 y $ 50,000 $ 10,000 $ 90,000 wer/Flare Station emergency Dialing ion and Associated ~g supplies ;radulg etc. for maintenance wor red for maintenance Services sonnel & operating 2004-2005 BUDGET 17 ~- 3 YS l^~ q~~ i .'. •~ /, ~~ ~~~ O ~ ~~'/ ~..t. ~ d - ~ ---- ROANOKE VALLEY RESOURCE AUTHORITY March 24, 2004 Ms. Diane Childers Clerk to the Board of Supervisors Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Ms. Childers: MAR ~ ~ ~ In accordance with the Member Use Agreement, the Resource Authority is submitting its 2004-2005 Annual Budget to the Board of Supervisors for approval. Enclosed are copies of the 2004-2005 Budget for each member of the Board. A copy of the budget, along with the attached letter, have been sent to Mr. Hodge, requesting that he initiate action for approval of the budget by the Board of Supervisors. If you have any questions or if you need additional copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely John R. ubbard,P.E. Chief xecutive Officer cc: Diane D. Hyatt 1020 Hollins Road, NE Roanoke, Virginia 24012-8011 (540) 857-5050 Fax (540) 857-5056 Web Site: www.rvra.net MEMORANDUM TO: BOARD OF SUPERVISORS FROM: BRENT ROBERTSON SUBJECT: FY 2004-2005 AGENCY FUNDING REQUESTS DATE: FRIDAY, APRIL 09, 2004 Attached are working papers for the Contributions work session to be held on Tuesday, April 13. These reports include recommendations for funding the agencies by each board member. The final column, "FY05 Funded Amount", will be determined at the work session after discussion and consensus. If you have any questions, please call the Office of Management and Budget at 772- 2021 (Brent) or 772-2011 (Cathy). Thank you. . ~ ~ ~ ~ < < < < < ~ cn cn ~ A ~ A p A A p z ~ ~ ~- ~ x x x T m O n oo D . 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N O O O O O O O O O O O O O O O O O O O O O O O O O O Ut O O O O C ~ ~ yi A n 0 N 3 ~ + N y O + A CJi i U W W A N + ~ + W + A A + A ~ W ~ W _ Of + Ut ~ O W ~ W _ ~ o ~ f0 O O V O O O O U~ O O (Jt O Ut O V V O O O O O O O O Ut O~ O O (Ji O O O O O w p 0 Oi 0 O 0 O 0 O 0 O 0 O O O O S O Ol O (J1 O O O O O O O O O O O O O O O O O O 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ , 3 "' o T c ~ .'. c ~ ~ ~ 'o' ~ S m c n 0 a d N S A Q. ~ _ (ll ~ ^ ~ O•/ a ~ ~ n Q ~ ~ (~ .a 3 C C'1 ~ . y N H i i ^ ~ i 1 ' I 1 f, r ~ '~im~~h !'2003 ~~ ;~ . ,~~ Roanoke Valley Resource Authority Disposal Fees Interest Income Transfer from General Surplus Sale of Recyclable Material Miscellaneous Transfer - Rutrough Road ~~~~~~~ Personnel Operating Capital Transfer to Reserves Debt Service ~~~~®~A~l[e ~~~~ Municipal Private 20042005 $ 7,260,200 $ 371,340 $ 875,310 $ 31,000 $ 28,000 $ 62,665 $ 1,516,632 $ 2,871,757 $ 312,600 $ 1,160,000 $ 2,767,526 1 ~~ ~ Total $ 8,628,515 Total $ 8,628,515 Per Ton $45 Per Ton $55 2004-2005 BUDGET Roanoke Valley Resource Authority ~ ~ ~~ Jt~ ~J l ~slta ~ 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 ~~~~ Disposal Fees $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 $ 6,719,800 $ 7,260,200 Interest Income $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 $ 446,340 $ 371,340 Transfer from General $ - $ - $ 519,000 $ 800,000 $ 876,329 $ 875,310 Surplus Sale of Recyclable $ 6,000 $ 10,000 $ 28,000 $ 24,000 $ 30,000 $ 31,000 Material Miscellaneous $ 20,000 $ 23,000 $ 21,000 $ 18,000 $ 19,500 $ 90,665 TOTAL $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 ~~~~~~~ Personnel $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 $ 1,390,008 $ 1,516,632 Operating $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,747,717 $ 2,871,757 Capital $ 10,000 $ 100,000 $ 215,200 $ 193,500 $ 20,000 $ 312,600 Transfer to Reserves $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 Debt Service $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244 $ 2,767,526 TOTAL $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 Municipal $ per ton 51 51 42 42 45 45 Private $ per ton 55 55 55 55 55 55 ]~~~+ ~~]~ -3.2% 3.3% 4.0% -0.6% -2.2% 6.6% 121 C3pCIISrS 2004-2005 BUDGET ~ a ~' J~~\~I ~lJ Jla [FICATION receipts of : 154,950 45 $ 4,225,500 55 $ 2,200,000 45 $ 258,750 35 $ 528,500 2 $ 17,400 5 $ 14,250 Tres @ $79 $ 15,800 Total $ 7,260,200 e Fund $ 171,340 Zeserve $ 200,000 n General Surplus fund :rap ~~ d by staff in conjunction ire activities 20042005 BUDGET n,..,....t.,, v..n,.., v„~......,.,, n..Fti,,,..:a., I' Rnannko VallPV RPCn11TPP Anfih nrity [ON Holidays m part time mployees $ 788,616 nployees $232,830 nployees ith ith ith $ 45,216 $ 90,948 $ 16,176 nployees $ 788,616 nployees $232,830 lployees ays 50% lployees 20042005 BUDGET 4 Roanoke Valley Resource Authority ~~~~ ~~`~~~~\~~ POSITION # GRADE CURRENT PAY RANGE CEO 1 U Unclassified Administrative Assistant 0 24 $ 32,830 to $ 48.784 Operations Manager 1 21 $ 50,931 to $ 75,681 Superintendent 1 25 $ 36,196 to $ 53,785 Operations Supervisor 2 21 $ 29,778 to $ 44,249 Administrative Secretary 3 17 $ 23,332 to $ 34,670 Secretary 0 13 $ 19,195 to $ 28,523 Motor Equipment Operator II 14 17 $ 25,724 to $ 38,225 Building Maintenance Mechanic 1 17 $ 25,724 to $ 38,225 Motor Equipment Mechanic II 2 17 $ 25,724 to $ 38,5 Scale Operator 1 15 $ 22,221 to $ 33,019 Scale Operator/Office Assistant 1 15 $ 22,221 to $ 33,019 Account Clerk I 0 14 $ 21,163 to $ 31,447 Laborer/Operator 2 11 $ 17,411 to $ 25,872 Accountant 1 23 $ 32,830 to $ 48,784 TOTAL SALARIES Adjustments: Market Performance TOTAL ADJUSTED SALARIES "8 POSITIONS VACANT 30 1.5% 2.5 % mid-point $ 1,044,997 $ 980,611 6/30/04 $ 14,709 $ 995,320 $ 26,125 $ 1,021,445 2004 - 2005 BUDGET 5 Roanoke Valley Resource Authority n.._~..1... [7..17..., 7?..~.....~.,o A..F1.,.. i1.r \\ // ~ 11 'A~~~ ~TION v employees; om testing ?rogram: >yees $ 465 ing mpling $ 5,800 ~r $ 30,000 $ 1,000 $ 2,200 $ 2,600 $ 40,000 $ - $ 79,500 ies $ 18,204 $ 684 $ 600 $ 10,000 $ 35,245 $ 5,000 > $ 2,000 $ 4,000 $ - Z00 3 °o i ,~. rezse $ 1,134,000 $ 253,240 $ 1,387,240 2004-2005 BUDGET 6 ~~~~~°~~ ATION $ 87,840 6487 $ 7,305 s maintenance irs to office equipment irs to all road vehicles irs to aipment irs to all buildings stations, septic tanks_ nt $ 60,000 $ 10,000 $ 10,000 lent $ 20,000 r, etc. cards, scale tickets aig forms ~sel public hearings, etc. $ 450 $ 1,100 $ 300 $ 650 $ 500 2004-2005 BUDGET 7 A....«..Uo [7~ll0., 770~....,~..o enN,.,.4 tt. ~~~~~~~ ATION ins, items tings 's, Hoke ig, >ous $ 16,000 $ 26,500 $ 3,300 $ 7,000 ~sfer ~p $ 10,800 s and ge ~neral oth ~& ice s phones 2004-2005 BUDGET 8 n,.....,.t.,. v..ne.. u..o,........, n..a.....:~., ~~~.~~~ 'ATION sings, contents, L vehicles AIL or VACO pools ties & property us Equipment Went les for RVRA yard Members ,e lodging, SWANA, s, including meals ins; SWANA, VML, igs, dirmers and with RVRA lazardous materials, ~eous to: $ 300,000 $ 100,000 sue $ 2,000 2004-2005 BUDGET 9 u,..,..,,Uo vino., Roar,,,r~o a„+hn,;to ~~~~~ ~TIOIit ition dues: /IA, ~d misc. fees es iciIs, folders, etc. spies td shop equipment scellaneous nations caning & sanitation arts & repair, etc. and vehicles, itenance parts and lent and vehicles ~yees $ 2,300 misc. $ 1,500 $ 10,000 $ 200 20042005 BUDGET 10 ATION ~s and manuals end manuals ~de books zers, salt for roads, gads, seed, mulch seeding slopes, fill miscellaneous •enches for fire ng both facilities ores 4.0% 20042005 BUDGET 11 Roanoke Valley Resource Authority n,.....a.,.v..ll,.<,7?0~..,.,~..a e,.N,.,.a~. ~~~~~ :ATION defibrillator - T.S. ith Gap ~sfer Station With Gap Internet & email to g system from dot matrix - Smith Gap 2004-2005 BUDGET 12 Roanoke Valley Resource Aukhority ~~~~~ 2004-2005 BUDGET 12 I~c,ancrke ~;I"~~j ~ ..~ ,~xa~orFkti r ' ~~ t Qs ~~~ ~~~ i ~ ~_ +~`CJ F.?~ ki t t F L 11I:'~ ~ ~~ ~C} ~I~i Ji ,t ;~, Fr,~~~rc,1€'TSt~I1~S `-i. ttth t ~~ I~cF<C~`t °_ 1 -~_f `;,}t)i}~)4d :, tit '. `'.:.T '.i~! ~ Sid .'1.'i'il ~:~<1.11 i1 c:. `+ SialCI tt ~;7<l~tll 1:. .i .r?'>~ V'E'3C. lfi 'i3, ~Citl ~~ ;.'ti' EICt'7 ~',t' ~'r?i+,'`it'k ~.~~r~~l.r~-i ~ ~,~: iE~, ~~ ..~ ~~~at iii ~.... .,G~14'. ~_~),~ Tt tI~ r ~,~1 ,, ~ <.~ ~z tt ~ ~;: t ins <<:~t1 . ;.~ _ ..,<>I~c~, .u.~ 1~~'l1u~~ i1<ki, ~. 1.. ~,.<. @4. ~,~ ..~IB'k€3 ~. .1?t. ._ ,ii'.._ .:'^ i9Cit"'. ~. _. _ _., i ,:yi .~'-~'.£1, tit'`. iT_ ~tte'..a` t~ eih~~ Shc~.~"~tlp fl'~r~~~~r~}~ at 4~~t c>rtzl liti~.a:z~f=i~ ~titi°c 1E'<9I *, c; ~7 C'~ I ~ ~~d':i~... ~~ ., ba1dF~ Ct .'€ ... ~ I'c111 S. t'~ `'i.B ;i O`i uii`~ c4~~ .. Y ~ .' ~ .~. µ1y U ~ ! 1" I.'\ ~.'~«. '11~ w- ~ 'C' u f~ k- ~ ~ »~ Rt .., <~~ ~• ~«'~:'.lt `~i;~jlltt4.k:~ i1i~i?:1k~11. ~~L~C?7't~LT1~~ ~ . tS2 ~~id.'tti .Flc'J"l' t~",:.~ ~\'~"i3 ![7~11£.`S t ziH1C Cc'tk' C't c'T" tt1t_' i~`h~I". `t€~.t° rl*°w ;tile. ~ ir.. ~ ~ i;7 .:~~~. 3 a~? II ' A ~ ~~ V .t~l JUSTIFICATION required by Bond denture and State & deral regulations to >se Smith Gap landfill. riding documents r replacement of uipment per uipment replacement ~edule. •oundwater otection fund per .al permit. per local permit. per local permit. irrent fund is equate based on ticipated sales. riding and begin nstruction of ases 5-10 r development of used portions of iith Gap property recreation. 2004-2005 BUDGET 13 V........Lo ~To/l~. RPCM1rOP Attth~ifv ~~1~ ~11~ ~~~~~ rn~~~ ~~~1~ FY2004-OS BUDGET 99,650 40,000 0 0 139,650 $ 7,260,200 $ 371,340 $ 59,000 a $ 875,310 ) $ 8,565,850 i $ 2,818,604 $ 1,482,385 i $ 4,300,989 E $ 4,264,861 ) $ 2,767,526 250,000 ) 400,000 10,000 ) $ 410,000 $ 400,000 ) $ 437,335 ~ 0.1580 ) $ 500,000 $ - - $ - $ 500,000 ) $ 45.00 $ 55.00 2004-2005 BUDGET 14 Roanoke Valley Resource Authority 1 DJ1OJLed~~l~1Ly~~~~Y CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT OPERATIONS 12.05 5.94 9.77 27.76 49% DEBT SERVICE 8.54 4.47 6.40 17.86 32% DEPOSTTS AND RESERVES 8.96 1.11 0.00 10.92 19% TOTAL 29.55 11.51 16.17 56.53 100% PERCENTAGE 52% 20% 28% 100% NOTES: Operations costs are estimated to be 67% landfill and 33% transfer station. $4,300,989.00 Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail. $2,767,526.00 Deposits allocated as 89% landfill, 11 % transfer (includes host fees). $1.,560,000.00 Based on receiving a total of 154,950 tons *Additional revenue other than tipping fees allows total to be reduced to the proposed rates of: $ 45.00 per ton $ 55.00 per ton 2004-2005 BUDGET 15 8..~....Ln \7~linv Rnennma Att#}tflTifi7 ~ 1T Y~~ ~1T Y~ 11 ~~~ a~ 1'I`I~N activities .me from 2004-2005 BUDGET lb ~~ Roanoke Valley Resource Authority ~.~. ~~ ~TION ing its $ 35,000 Orly $ 3,800 ce $ 28,200 $ 20,000 ng, rot care ne $ 15,000 g $ 26,000 ent $ 150,000 $ 20,000 y $ 50,000 $ 1n nn0 $ 90,000 wer/Flare Station Emergency Dialing pion and Associated -g supplies trading etc. for maintenance wor red for maintenance Services sonnet & operating 2004-2005 BUDGET ~~~~ lU ~~ ~~~~ 17 Roanoke Valley Resource ![~1 ~S~1L~iJ°Il'df~~ March 24, 2004 RESOLUTION # RA 2004-404 A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET FOR FISCAL YEAR 2004-2005 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2004-2005 Annual Budget for the Roanoke Valley Resource Authority as set forth in the report and accompanying attachments by the Chief Executive Officer dated March 24, 2004, and submitted to this Board is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 2004-2005 annual budget and related documents to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23,1991, as amended. ATTEST: De orah T. Charl s . RVRA Board Secretary Mr. Bengtson made a motion to approve Resolution RA 2004-404 to approve the 2004-2005 annual budget and and authorize its submittal to the Charter Member Users for approval, seconded by Mrs. Snyder, and carried by the following recorded vote: AYES: Mr. Bengtson, Mr. Boggess, Mr. Porterfield, Mrs. Snyder NAYS: None ABSENT: Mrs. Green, Mrs. Hyatt, Mr. Lineberry