HomeMy WebLinkAbout7/27/2010 - Adopted Board RecordsATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 2010
RESOLUTION 072710-1 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
Thatthe certain section of the agenda of the Board of SupervisorsforJuly27, 2010,
designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1 through 8 inclusive, as
follows:
1. Approval of minutes -June 8, 2010 and June 22, 2010
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Nancy A. Thomas, Treasurer Clerk III, upon her retirement after more
than twenty-five years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
CountytoDianne Maxey, Payroll Technician, upon herretirementafterten years
of service
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Michael G. Xeroteres, Senior Appraiser (Real Estate Valuation), upon
his retirement after more than seventeen years of service
5. Confirmation of appointment to the Capital Improvement Program (CIP) Review
Committee
6. Resolution authorizing the application, acceptance and appropriation of grant
funds in the amount of $98,571 from Department of Homeland Security (DHS)
administered through the Virginia Department of Emergency Management to the
Fire and Rescue Department to support the Regional Technical Rescue Team
Page 1 of 2
7. Request from Roanoke Valley-Alleghany Regional Commission to authorize
Roanoke County's participation in a Sustainable Communities Regional
Planning Grant
8. Acceptance of a drainage easement from Walmart Real Estate Business Trust
and a drainage easement from V1lalmart Real Estate Business Trust,
Timberbrook Properties, IX LLC, and Fincastle Equipment Company, LC
0n motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Bec y R. M dor
Clerk to the oard of Supervisors
Page 2 of 2
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 2010
RESOLUTION 072710-1.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO NANCY A.
THOMAS, TREASURER CLERK III, UPON HER RETIREMENT AFTER
MORE THAN TWENTY-FIVE YEARS OF SERVICE
WHEREAS, Nancy A. Thomas was hired on November 26, 1984, as a
Treasurer Clerk I and was promoted to Treasurer Clerk II on February 1, 1987, and to
Treasurer Clerk II I on March 21, 1988; and
WHEREAS, Ms. Thomas retired as Treasurer Clerk III on June 30, 2010, after a
total of twenty-five years and seven months of dedicated, loyal and capable service with
the County; and
WHEREAS, during her tenure in the Treasurer's office, Ms. Thomas began her
career when the office still operated with annual tax books printed on paper and her first
job as a cashier involved receipt of payments and marking them into the tax rolls; and
WHEREAS, Ms. Thomas witnessed the very first computer installed in the office,
which brought about many changes in business practices and daily operations in which
Ms. Thomas help lead the change and took on many more special roles and duties over
the years than could be mentioned here; and
WHEREAS, Ms. Thomas, proved herself to be a model of consistency in her
attendance and work ethic and held herself accountable to a higher standard in the
performance of her duties to adhere to the monetary fiduciary responsibilities beholden
to public trust; and
Page 1 of 2
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JULY 27, 2010
RESOLUTION 072710-1.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DIANNE M.
MAXEY, PAYROLL TECHNICIAN UPON HER RETIREMENT AFTER
TEN YEARS OF SERVICE
WHEREAS, Dianne Maxey was hired on July 24, 2000, as Payroll Clerk and
was promoted to Payroll Technician on June 1, 2004; and
WHEREAS, Ms. Maxey retired as Payroll Technician on August 1, 2010, after a
total of ten years of devoted, reliable and competent service with the County; and
WHEREAS, during her tenure in the Payroll Office, Ms. Maxey was responsible
for providing excellent customer service to the Roanoke County School administration
and employees; and
WHEREAS, Ms. Maxey was responsible for the accurate and timely processing
of the school employee's pay checks and related tax and vendor payments; and
WHEREAS, Ms. Maxey worked closely with the school Personnel Office to
ensure accuracy with the annual school contract rolls and employee status changes;
and
WHEREAS, Ms. Maxey was instrumental in the implementation of the new
Absence Management Leave system; and
WHEREAS, Ms. Maxey has proved herself to be an exemplary employee with
her great work ethic and attendance.
Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to DIANNE MAXEY for ten years of capable, loyal, and dedicated
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Becky R. M dor
Clerk to the oard of Supervisors
Page2of2
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 2010
RESOLUTION 072710-1.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MICHAEL G.
XEROTERES, SENIOR APPRAISER (REAL ESTATE VALUATION),
UPON HIS RETIREMENT AFTER MORE THAN SEVENTEEN YEARS
OF SERVICE
WHEREAS, Michael G. Xeroteres was hired on May 3, 1993, as an Associate
Appraiser and was promoted to Appraiser on August 16, 1993, and to Senior Appraiser
(Real Estate Valuation) on June 10, 2000; and
WHEREAS, Mr. Xeroteres retired as Senior Appraiser (Real Estate Valuation) on
August 1, 2010, after a total of seventeen years and three months of dedicated, loyal
and capable service with the County; and
WHEREAS, during his tenure with Real Estate Valuation, Mr. Xeroteres used his
knowledge of the real estate market and skills as an appraiser to successfully explain
both the market and appraisal process to all citizens; and
WHEREAS, Mr. Xeroteres has been a member of the Virginia Association of
Assessing Officers and held the license of certified Residential Real Estate Appraiser.
He completed numerous classes of continuing education; and
WHEREAS, Mr. Xeroteres exhibited a sincere attitude to all citizens that he met
and has brought to the office a sense of humor that we all need. His contributions to the
Real Estate Valuation office will be missed through his retirement.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to MICHAEL G. XEROTERES for over seventeen years of
Page 1 of 2
accomplished, reliable and committed service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Bec y R. M dor
Clerk to the oard of Supervisors
Page2of2
ACTION N0. A-072710-1.d
ITEM N0. I-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 2010
AGENDA ITEM: Confirmation of appointment to the Capital Improvement
Program (CIP} Review Committee
SUBMITTED BY: Becky R. Meador
Clerk to the Board
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Capital Improvement Program (CIP) Review Committee (appointed by District)
Supervisor Moore has appointed Gene Marrano to representthe Cave Spring Magisterial
District. His one-year term will expire August 31, 2011. Confirmation of the appointment
has been placed on the Consent Agenda.
VOTE:
SupervisorAltizer moved to approve the staff recommendation.
Motion approved.
Yes No Absent
Ms. Moore ~ ^ ^
Mr. Altizer ~ ^ ^
Mr. Flora ~ ^ ^
Mr. Elswick ~ ^ ^
Mr. Church ~ ^ ^
cc: Brent Robertson, Director of Management and Budget
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OR ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 2010
RESOLUTION 072710-1.e AUTHORIZING THE APPLICATION,
ACCEPTANCE AND APPROPRIATION OF GRANT FUNDS IN THE
AMOUNT OF $98,571 FROM THE DEPARTMENT OF HOMELAND
SECURITY (DHS), ADMINISTERED THROUGH THE VIRGINIA
DEPARTMENT OF EMERGENCY MANAGEMENT TO THE FIRE AND
RESCUE DEPARTMENT TO SUPPORT THE REGIONAL TECHNICAL
RESCUE TEAM
WHEREAS, Roanoke County Fire and Rescue, Roanoke City Fire-Emergency
Medical Services (EMS) and the City of Salem Fire-EMS Department participate in the
State of Virginia's Heavy and Tactical Rescue Program as the Division-6 Technical
Rescue Team (TRT); and
WHEREAS, the Division-6 TRT is responsible for providing emergency response
to most of Southwest Virginia and has been placed on alert for State and National
emergencies; and
WHEREAS, the grant in the amount of $98,571 is for the purchase of equipment
andlor to pay for training expenses to support the activities of the Regional Technical
Rescue Team.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia authorizes the County Administrator, or any Assistant County
Administrator, to execute for and on behalf of Roanoke County, a public entity
established under the laws of the State of Virginia, this application and to file it in the
appropriate State Office forthe purpose of obtaining certain Federal financial assistance
under the National Preparedness Directorate, United States Department of Homeland
Security (DHS), administered by the Commonwealth of Virginia.
Page 1 of 2
BE IT FURTHER RESOLVED that Roanoke County, a public entity established
under the laws of the Commonwealth of Virginia, hereby authorizes its agent to provide
to the Commonwealth and to the DHS for all matters pertaining to such Federal financial
assistance and all information pertaining to these Grants as maybe requested, and
BE IT FURTHER RESOLVED that the Board of Supervisors of Roanoke County
authorizes the application, acceptance, and appropriation of said grant monies in the
amount of $98,571 for the purposes authorized in the grant application.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Becky R, actor
Clerk to the Board of Supervisors
cc: Richard E. Burch, Chief of Fire and Rescue
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION N0. A-072710-1.f
ITEM N0. I-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 2010
AGENDA ITEM: Request from Roanoke Valley-Alleghany Regional
Commission to authorize Roanoke County's participation in a
Sustainable Communities Regional Planning Grant
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Wayne Strickland, Director of the Roanoke Valley-Alleghany Regional Commission
(RVARC) has requested that a letter be sent from the County Administrator providing
notification of Roanoke County's participation in a grant application to the federal
government for a grant that would enable RVARC to develop a regional plan for
sustainable development that would provide guidance to participating local governments in
future local planning efforts.
Attached to this board report is a detailed explanation of the grant process and level of
involvement asked of participating communities provided to County staff by RVARC.
FISCAL IMPACT:
There is no direct fiscal impact as the match requirement can be satisfied by naming a staff
person in the Department of Community Development to be Roanoke County's designee in
the planning process. The staff time allocated is the only commitment for Roanoke
County.
Page 1 of 2
ALTERNATIVES
Alternative one is to authorize the CountyAdministratorto send a letterof supportforthe
Sustainable Communities Regional Planning Grant and to offer staff time in support of the
planning process to be led by the Roanoke Valley-Alleghany Regional Commission.
Alternative two is to deny the request for participation by Roanoke County.
RECOMMENDATION:
Staff recommends alternative one.
VOTE:
SupervisorAltizer moved to approve the staff recommendation.
Motion approved.
Yes No Absent
Ms. Moore ~ ^ ^
Mr. Altizer ~ ^ ^
Mr. Flora ~ ^ ^
Mr. Elswick ~ ^ ^
Mr. Church ~ ^ ^
cc: Daniel R. O'Donnell, Assistant County Administrator
Arnold Covey, Director of Community Development
Page 2 of 2
ACTION N0. A-072710-1.c~
ITEM N0. I-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
July 27, 2010
Acceptance of a drainageeasementfrom WalmartReal Estate
Business Trust and a drainage easement from Walmart Real
Estate Business Trust, Timberbrook Properties, IX LLC, and
Fincastle Equipment Company, LC
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On May 12, 2009, the Board of Supervisors approved an agreement regarding certain
vacations, dedications, conveyances and work related to the development of a shopping
center in the Clearbrook area of Roanoke County. This agreement is between Roanoke
County, James L. Walker of Roanoke, LLC, and Walmart Real Estate Business Trust. It
identifies the various actions to be taken by each of the parties for the vacation,
abandonment, dedication and conveyance of portions of Stable Road, ClearbrookVillage
Lane and other real estate in order to implement the provisions of the Board of
Supervisors' Ordinance No.102406-7, a 2001 Performance Agreement between the Board
and James L. Walker, LLC, and to construct intersection improvements at BuckMountain
Road, Stable Road and U.S. Route 220 (Franklin Road}.
In orderto fulfill one of the conditions of this agreement, and to satisfy Roanoke County's
development regulations forstorm waterdrainage, Walmart and the Timberbrook parties
are conveying to Roanoke County the drainage easements shown on the enclosed plats.
FISCAL IMPACT:
None
Page 1 of 2
STAFF RECOMMENDATION:
It is recommended that the Board accept the conveyance of these drainage easements
and that the County Administrator or any Assistant County Administrators be authorized to
execute these deeds and any other documents as may be necessary to accomplish this
transaction, all upon form approved by the County Attorney.
VOTE:
SupervisorAltizer moved to approve the staff recommendation.
Motion approved.
Yes No Absent
Ms. Moore ~ ^ ^
Mr. Altizer ~ ^ ^
Mr. Flora ~ ^ ^
Mr. Elswick ~ ^ ^
Mr. Church ~ ^ ^
cc: Paul Mahoney, County Attorney
Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
Page 2 of 2
`0 4
- . - -,~.
~~, _ - - _.
_ . ~ ',,
1
:~~
...~'
~~ ~~. "
~iX
~~
P
. _ a _.
r. ~ 5 -
r ~
> - ~ ~.
4
hk. .... _
'~
~. '}~ ~, '
i
~~ ~i ~~_
.~ ~, ~.rr rah _ ~ , l
r. ~~
. .. _ . , ... d it ~~~~ ~~~
~. ~ .. i
r. ,.. .. _. ... ... .__. R~ .~ .~.
r~
~~~
.-'~
1
i
Yrry ,~ ~ ~ ~I a--
i ~'~, Ar
n~ ' - _ - ' ~
pq
~~ _ ~~„
_ _ ~
I
~.~, .~
,u
i~ ~ _
RVl
'~
4
~~~~
if
~i~ l5ii.
i ` '"'
~~ ~~, a
~. ~ YIIN
~~
a
7~6f~1` ~~Pi.1M1 Mtli~
,.,, _ '
~~.
. 4
~~ ~, a
.,
!,C .
,~, ~ r
~~~C lv` ~_ , ~ _
~ ~
I .
1 ~,
.,
~ A
~~ ~
r
.~`r r . L `
1
3~i 15~E ilk ..
:~~ -
~~ ..
- -
t
.n. ~~~_
r _ ..:''. ~ .~ .~ '.
+ k
~ ~~
~.' 'I
:~
_ ~ ~ Y~FSYI~IIM phi iIMY
•~ •~ u u :S`~'~iti~ M~
~ .:~t~L17YC
n
i
F ~
.~ II~~
lY~
~y
it
i
.,
Y
i
~~ ~ ~~
`I
e~
I ,.
y.
k~ ~L
~~
..
_'.~- ` ~
- i
..~ , ~.. r
e
I I ~~ ~.
i
.~ a ~ ..
I,.
~' ' .,
,.~, .. x .._ _ . .. ,. _
- -- F
~ F ~
~++ _ + - -~9j'~
~JI~. ' ' z
,..• ~ f ....~ ..
~- _
1•
~~'~ ~ ~I
" _~~
,~~.
~~~
,4 :~.
_ - ..
~.
g,
` ± + ..
:i~
r
•~ f
-.
'~~, i
r
- ,...
,~
,'~~'
..~ 4~
_ a._ ,:.Y
~ r. "~ -
'r'
~, a 4:
., .~ i6 ~ .
8"J' MR:S5
I
Y - I
._._.
' ~ -
I ,;
.,. -
~~ ~ `~ f~
'~~
....~
._ r
,. ~ - ,
' I
f a
1
~,~. _.
~. _ ,'
~~~
IlR1 7Yl1~ s.CYl~J
~ il.~l'~~ 7wl'~
.. 4 ~q,i
r Y'~.~'
i~~
' ~!
;. ~ '
..r ~ ~
4:~
~ I
~ ...'F~
C f
~ ... .
_. ~l_ ~ ... r..., f • ~ .~~ ,. ..ate j.` '
7 i; ~ M
I ~ ~ ~ - -
i ~ l
- - -~
~ .. _ ..-- - . , .i
1. ~ "
41. .r '.~T ... ,.. ..
~_ _ ~ ` ~`
?~ I
I
I
r~rs
t~
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 2010
RESOLUTION 072710-3 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTYTO MARIE M. HAM
FOR HER SERVICE WITH THE NEIGHBORHOOD WATCH PROGRAM
WHEREAS, in 1985 a rash of burglaries in the Mount Pleasant area of Roanoke
County prompted Marie M. Ham to take action to protect her beloved community; and
WHEREAS, with the assistance of Officer Gerald Holt, Mrs. Ham organized the
Mount Pleasant community's first Neighborhood Watch group; and
WHEREAS, based on information provided by the group, within weeks the subjects
were located and apprehended; and
WHEREAS, for the past twenty-five years Mrs. Ham has continued to be the
coordinator and point of contact for the Mount Pleasant Neighborhood Watch group; and
WHEREAS, sincethe inception, Mrs. Ham annuallyhosts Roanoke County's largest
National Night Out gathering, which is a countrywide event designed to demonstrate that
crime will not rule the day or night; and
WHEREAS, each year Mrs. Ham assures the event is a "going away party for crime
and drugs" with a festival feel, hosting bluegrass musicians, guest speakers, small-scale
Civil War re-enactments and educational and informational activities.
NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisorsof Roanoke
County, Virginia, does hereby extend its sincere appreciation to MARIE M. HAM for her
many years of commitment and devotion to the safety and well being of our community and
its citizens; and
Page 1 of 2
BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes
to her in her future endeavors.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Bec y R. Me or
Clerk to the Board of Supervisors
Page 2 of 2
ACTION N0. A-072710-4
ITEM N0. R-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
July 27, 2010
Adoption of an amendment to the policy for the use of the
Roanoke County Administration Center Board of Supervisors
meeting room
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for a public hearing on the proposed amendments to the
policy for the use of the Roanoke County Administration Center Board of Supervisors
meeting room. The Board has held numerous work sessions on these proposed
amendments. Staff believes that the attached policy reflects the consensus of the Board
on these amendments.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of an amended policy for
the use of the Roanoke County Administration Center Board of Supervisors meeting room.
VOTE:
Chairman Church moved to approve the revised policy with the following amendments: the
$20.00/hour custodial fee will be held in abeyance and refunded afterthe meeting unless it
is deemed to be necessary and if the off-duty police officer is unable to attend the meeting,
then the user fee shall be refunded and the meeting may still be held.
Motion approved.
Yes No Absent
Ms. Moore ~ ^ ^
Mr. Altizer ~ ^ ^
Mr. Flora ~ ^ ^
Mr. Elswick ~ ^ ^
Mr. Church ~ ^ ^
ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ROOM
RENTAL AND USE POLICY
Roanoke County Administration Center (RCAC) Telephone: 540-772-2005
5204 Bernard Drive, Roanoke, VA 24018 Fax: 540-772-2193
P. O. Box 29800, Roanoke, VA 24018-0798 E-mail: bos@roanokecountyva.gov
1. Permitted Uses (in order of priority) and Fee Schedule:
A. Board of Supervisors of Roanoke County -No Fee
B. Roanoke County: departments, employees conducting
County business, agencies, committees and commissions
(application required) -No Fee
C. State and Federal Government: officials and agencies -No Fee
D. Non-governmental: civic, cultural, political, homeowner's
associations and religious and educational groups
(application required) -No Fee
E. If any non-governmental use extends beyond 10:00 p.m.,
an additional per hour fee will be charged. -$50lhour
2. Prohibited Uses:
A. Commercial uses
B. Fund-raising uses
3. No smoking, tobacco products, alcoholic beverages, drinks or food are allowed.
Non-governmental users shall be required to clean the room after use and to deposit
all trash in the outside dumpster.
4. No fires, flames, or burning of any material is permitted in the meeting room.
5. Animals are not permitted in the meeting room, with the exception of guide or
companion animals.
6. Permission to use a specific area does not give the user the right to any other areas
in the building. User assumes responsibility for seeing that participants in the rental
are properly supervised. Children attending meetings with adults must have adult
supervision at all times. Thermostats are preset and are not to be changed. Fire
exits are clearly marked. The County reserves the right to refuse the use of said
facilities to any user who does not comply with the above regulations.
7. Groups are not to charge admission or ask for donations at any meeting.
8. If required per above, an Application for Use must be completed as soon as possible
prior to the date of the event. Approval will be via letter or email.
Page 1 of 3
Adopted 7/27/2010
ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ROOM
RENTAL AND USE POLICY
9. Applications can be obtained by contacting the Clerk to the Board of Supervisors at
772-2005 or bos@roanokecountyva.gov.
10. No organization outside of the Roanoke County government may use the name or
address of the RCAC as its official address or headquarters.
11. Organizations holding meetings assume responsibility for any damage to the room
or contents. The room must be left in a neat and orderly condition. If additional
cleanup is required, the organization will be notified and charged for this service.
The organization will indemnify and hold harmless Roanoke County from any and all
claims for damages or injuries arising out of the use of the Board Meeting Room.
12. NO ONE will be permitted to be in the designated area of the Board of Supervisors
dais; or beyond the podium. (NO EXCEPTIONS). Absolutely no attachments to the
walls.
13. No additional furniture or equipment other than that situated in the Board Meeting
Room is to be used without approval. The room is to be used for congregational
seating only. The maximum room capacity is 105. The off-duty County police
officer is responsible for enforcing this maximum capacity limit.
14. Use of other equipment is considered a special request and permission must be
granted in advance.
15. Deposit/Security User Fees:
A. If anon-governmental event (1.D) is held before or after the normal business
hours of 8:00 a.m. to 5:00 p.m., custodial services will be arranged for and
paid to Roanoke County at the rate of $20.00/hour. This fee will be refunded
if custodial services to clean the room are not required.
B. A user fee of $25.00/hour (2 hour minimum) will be required to pay for an off-
dutyCounty police officer attending the meeting. If the off-duty County police
officer is unable to attend the meeting, then the user fee shall be refunded
and the meeting may still be held.
C. Payments shall be made payable to Roanoke County and remitted to the
Clerk to the Board of Supervisors.
16. The person requesting use of the Board Meeting Room assumes the responsibility
for adherence to the Rental and Use Policy for the Board Meeting Room. The
responsible person, or a person specifically designated, shall be present at all times
during use of the room.
17. These rules are subject to change by the Roanoke County Board of Supervisors.
The County Administrator is authorized by the Board to develop rules and
regulations concerning the use, scheduling and operation of the Board Meeting
Room.
Page 2 of 3
Adopted 7/27/2010
ROANOKE COUNTY BOARD OF SUPERVISORS MEETING ROOM
RENTAL AND USE POLICY
18. SPECIAL NOTE: The Roanoke County Board of Supervisors reserves the rightto
alter or amend any previously approved or scheduled use of the Board Meeting
Room for governmental purposes.
19. Due to limited parking at the RCAC, use of the Board Meeting Room may be denied
based on the parking requirements of the requesting organization.
20. An application must be completed when a Countyemployee is requesting use ofthe
room for a professional organization and custodial charges may be assessed if the
meeting is held after normal business hours.
II. Roanoke County Board of Supervisors Rental and Use Policy for other RCAC
Meeting/Training Rooms (located on the 4t" Floor of the RCAC)
1. Permitted Uses (in order of priority) and Fee Schedule
A. Board of Supervisors
-No Fee
B. Roanoke County: Departments may be scheduled using -No Fee
GroupWise or by contacting the Executive Secretary for
the County Administrator at 540-772-2004 or
tcoch ra n(a~ roa nokecou ntyva. qov
C. Agencies, committees, and commissions -No Fee
(application required)
D. Joint training sessions with other local governments, -No Fee
State, and Federal agencies. (application required)
E. State and Federal government agencies which may -No Fee
conduct events or hearings that serve Roanoke
County residents. (application required)
2. No other uses are permitted.
3. An application will be required of all except the Board of Supervisors.
4. Applications can be obtained by contacting the Executive Secretary for the
County Administrator at:
Executive Secretary
County Administrator's Office
5204 Bernard Drive, P. 0. Box 29800
Roanoke, VA 24018-0798
Phone: 540-772-2004
5. No organization outside of the Roanoke County government may use the
name or address of the RCAC as its official address or headquarters.
Page3of3
Adopted 7/27/2010
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JULY27, 2010
RESOLUTION 072710-5 REQUESTING APPROVAL AND ADOPTION
OF THE REVENUE SHARING PROJECTS AND FUNDS FOR THE
FISCAL YEAR 2010-2011
WHEREAS, the Board of Supervisors at a work session on July 13, 2010,
reviewed the projects identified in Roanoke County Revenue Sharing Program for fiscal
year 2010-2011; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $500,600 through the Virginia Department of Transportation
fiscal year 2010-2011, Revenue Sharing Program; and
WHEREAS, $500,600 of these funds are requested to fund the projects
identified in the Roanoke County Revenue Sharing Program for fiscal year 2010-2011.
NOW, THEREFORE, BE IT RESOLVED that Roanoke County Board of
Supervisors hereby approves the Revenue Sharing Project listforfiscal year 2010-2011
and supports this application for an allocation of $500,600 through the Virginia
Department of Transportation Revenue Sharing Program.
AND BE IT FURTHER RESOLVED that the County Administrator is authorized
to sign the Letter of Intent and appropriate funds ($500,600) for the fiscal year 2010-
2011 Revenue Sharing projects.
Page 1 of 2
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Becky R. Me or
Clerk to the Board of Supervisors
cc: Philip Thompson, Deputy Director of Planning
Arnold Covey, Director of Community Development
Virginia Department of Transportation
Page 2 of 2
0
~~
w v
0 ~
W
r--a
W ~'
L7 W
H
oz
w
n~
F--~I
w W
w ~
oz
W
0~
H r--~
r"~
Q
r"~
W ~.,
Q ~
W
W
F--~
~'z~
UwH
Q
^~' ~ rOl
H ~ 1
w
~
°
°
o
°
0
°
0
°
0
°
0
°
0
°
0
°
°
y `' .
N o
O o
O o
O o
O o
L11 o
O o
O ,
00
w
O
O O O O O O O O O
O
~G O O O O O O O
`' ~ O O O O L17 O O O
0
V
~~
~~ O
O O
O O
O O
O O
O O
O O
O
°O
w, O O O O O O O O
~ 0
rl
0
N
0
~
0
O
0
O
0
O
0
~
0
O
W V
~~
0 ,N }} }}
~~ ~ z z O O O O O O
~
~
a~ ~ •- c u a~ -o c ai ~ •~ ~
~ U ~ N ~ (a ~ C ~ ~ O ~ ~ ~ ~ L
'~ ~
+
p' ~ ~ ' ~
~
N
~~~~ ~
~
~.~~~ c L
0 c
C.~-° N
~~ p
u~ ~
ua ~
~
~ ~ ~
~~
~ ~ ~ ~ ~ fl.° o _ c ~ ° °- c~ ~ u~
~~~ ~ ~'a o~ o c~ ~ ° a~ cn a~ ~° cn~
,p C ~ ~ ~
N ~ ~ ~+ ~
C ~ E C J
~
~ ~ ~
= N C ~ ~ C ~ CO ~
r~
•~ Nc
N
C •~' ~ O
~ 'L
N ~ (0 O ,
Q
~ (0 •- N
~'
~ ~ O
~ U ~ C
~ ~ ~c ~
C U '~ O
O L
'y
~ ~
~ ~+
>O~ O ~ [ ~ L U
•p1N ~ ~ V N ~
~ (~~ ~
>
N >
~M ~ ' X
~ N ~ ~'
p~ ~' ~
>~~
O~ L~ L~
C' U d ° C L
~ ~ C C O O
(6 d1 N >
>
p>
~ ~ O. O'
~ L 'O
p- N ~~
~ p~
~
.~ C _ l0 ~ a,;, a.., ~ LL ~ '- ~ ~
~ pU N OZS f0 '~ ~ N C ~'
~ _ c
C
N ~ ~ N p- O
L
~ ~ O~
°~c
u~ C - ~
E~~ ~ •~
av L
~~
cn ~
° ~
~
~ ~
c a°i
a '~ _ L
'~ a ~
~ C
•~ ~
o
o
'~ ~
•~ ~ .,~
c u~
~
o u~
~
0
c
c
c
c o
~
0
~ y
N
~~
~
0 -o
C L L
p ~ N 00 N
~
~
O C rl
~O
'~ ~
O C rl
~O
'~ ~
rl ~
,~ ~
L~ O
CD p1N
~ ~ ~
C°
ON
~' N cn ,--i
O=~
._,~
,~ ,~ ,._,
r-I ~
~ C
W
`w, + ~
01 ~ I~
U ~ ~ ~ C l0 N
Oi ~ ~+ N
~ ~ +~ ~
~ (n _ ~ lD
N ~ O •L . *i N N Oi N ~' ~
0 ~ ~ Orl C ~ =~ ~ =~ ~U
Z N p] ~._
00 ~ ~ L ~~
~ ~~ ~J OL~ O
~ O?' O
~ p
LL O ~~~~ ~~
~ O~ i
L ~ O
i--i = ~ ~ J L
U 0 LL ~+
O A
O O
O
o O
p
o
~
O
O
O
o
cV ~ M
~
~ ~ ~ ~ N ~
• •
0 ~
p
,~
~
C ,~
~ >
~ - U1
3~~
~
,h, ~10
j~
N N
+~.+~ N
~~ O N
~~ O
Lr'I ~+~
O~ ~
J ~
p00
\1 ~
° a
m ' L ~ ~ ~ ~ ~ ~ ~
~ ~ a--~
~ N~
O ' ~ U
L ~ ~ U
0
~ ~p a s a o a ~ =p ~U
~ ~ ~ J
.~
.0 +~ N M ~ Lr1 l0 f~ 00
On motion of Supervisor Altizer to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COP TESTE:
Becky R. Mea r
Clerk to the B and of Supervisors
cc: Philip Thompson, Deputy Director of Planning
Arnold Covey, Director of Community Development
Tarek Monier, Deputy Director of Development
Paul Mahoney, County Attorney
William Driver, Director of Real Estate Valuation
I hereby certify that the foregoing is a true and correct copy of ordinance 072710-6 adopted
bythe Roanoke County Board of Supervisors a unanimous recorded vote on Tuesday,
July 27, 2010. /1
ueporan ~. JacK
Deputy Clerk to t
oard of Supervisors
Page 4 of 4
ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 2010
ORDINANCE 072710-6 AUTHORIZING THE VACATION OF AN
UNIMPROVED RIGHT-OF-WAY SHOWN AS ROCKINGHAM BOULEVARD
IN PLAT BOOK 2, PAGE 84, OF THE ROANOKE COUNTY CIRCUIT
COURT CLERK'S OFFICE, SAID RIGHT-OF WAY LOCATED IN THE
VINTON MAGISTERIAL DISTRICT
WHEREAS, the map of Rockingham Court recorded in the Clerk's Office of the
Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 84, established a street
designated as Rockingham Boulevard of variable width and connecting Yellow Mountain
Road (Route 668) with Lewis Road (Route 776), located adjacent to Lot 2 (Tax # 89.03-
04-14.00) Plat Book 2, page 84; Tract E (Tax # 89.03-04-15.00} Plat Book 2, page 84; Lot
2 (Tax # 89.03-04-16.01) Plat Book 2, page 194; another Lot (Tax # 89.03-04-16.00) and
a parcel of 2.94 acres (Tax # 89.03-04-17.00); and
WHEREAS, the area designated and set aside for public use as Rockingham
Boulevard on Plat Book 2, page 84 has never been improved or accepted into the Virginia
State Secondary Road System; and
WHEREAS, the property owners of Lot 2 (Tax # 89.03-04-14.00) and Tract E (Tax #
89.03-04-15.00) have requested the vacation of this unimproved portion of the variable
width right-of-way so as to permit these property owners to make improvements to their
residential properties; and
WHEREAS, the above described Rockingham Boulevard is more clearly indicated
as "Portion of Road To Be Combined W/Tax # 89.03-04-14.00" and "Portion of Road To Be
Combined WlTax # 89.03-04-15.00" on "PLAT SHOWING PORTION OF ROCKINGHAM
BLVD. - TO BE VACATED BY BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA", dated 6-29-2010, prepared by Roanoke County Department of Community
Development and attached hereto as Exhibit "A"; and
WHEREAS, no other property owner will be affected by the vacation of this
undeveloped portion of said Rockingham Boulevard and that its current existence imposes
an impediment tothe adjoining propertyowners making improvements to their properties
adjoining this previously dedicated but unimproved street; and
WHEREAS, the adjoining property owners and residents of Roanoke County, as the
Petitioners, have requested that, pursuant to Section 15.2-2272 of the Code of Virginia
(1950, as amended}, the Board of Supervisors of Roanoke County, Virginia, vacate this
right-of-way, designated as "Rockingham Boulevard" on the platof Rockingham Court, Plat
Book 2, page 84, as now shown on the attached Exhibit "A"; and
WHEREAS, this vacation will not involve any cost to the County and the affected
County departments have raised no objection; and
WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of
Virginia (1950, as amended); and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized onlybyordinance.
A first reading of this ordinance was held on July 13, 2010, and a second reading and
public hearing of this ordinance was held on July 27, 2010.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the subject real estate (Rockingham Boulevard, a variable width street and
Page 2 of 4
approximately 650 feet in length) is hereby declared to be surplus and the nature of the
interests in real estate renders it unavailable for other public use.
3. That this street, Rockingham Boulevard, being designated and shown as
"Portion of Road To Be Combined W/Tax # 89.03-04-14.00" and "Portion of Road to Be
Combined WlTax # 89.03-04-15.00" on Exhibit "A" attached hereto, said street being
located adjacent to Lot 2 (PB 2, page 84) and Tract E (PB 2, page 84), in the Vinton
Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to
Section 15.2-2272 of the Code of Virginia,1950, as amended.
4. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioners.
5. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
6. Thatthis ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia
(1950, as amended).
Page 3 of 4
THIS PLAT DOES NOT REPRESENT A FIELD SURVEY AND ONLY MAY BE USED FOR THE PURPOSE OF
DIVIDING PROPERTY AFTER A PAPER STREET IS VACATED BY ROANOKE COUNTY FOR TAX PURPOSES.
A RECORDED SUBDIVISION PL4 T WAS USED TO DETERMINE EXISTING ACREAGE AND ACREAGE TO BE
ADDED TO THE PROPOSED PETITIONERS PROPERTY.
I
~~
•• ` ~ ..
. ~ '. O ~ ~ n
. ~ ~ V
' O I ~, are •
•. •. I ~ o o ~ ~ ~ ` • AEP
'•. I •. ........o.~~~•N..
~ ; . • ~' ~; • a• m
•. ~ ° f•
° • . N ° o l ~' `~
o ~ o of ~ ~
o ° ~ c~ I 2.94 Ac. ``~
0 0 0 ~' I 89,03-04-17,00
i ~ i °I `
~ o c~ ~ 2
o Do 0 0l ~
~ ~ o o~ ~ I
~ o ~ o ~I ~
~ ~ 4 0 ~°
~ ~- I N
0 o I ,~ ,~ 2
~ 5 o~ ~
4 ~.
~ 6 °- ~ ~ q
~ y ~~
o ° ~ . ~`
q Q ~°'
~, ~ ~ ~l ~.
/ ~ ~~~tia
.~ ~ ti° '' N ~ 1.43 Ac.
~N m
~ ~ ~' o
TAX 89.03-04-15.00 ~ ~ ~ a 8903-04-1702
I ~
# ~` ~
EVA W. DOSS ~ ti~
~ ~ ~'
1.67 Ac. ~ O~ ~
TRACT E ~ ~ ~ ,~
~2 P,6.2 PG, 84 O~ 2
~.
______- ~
~~~ 1.43 Ac .
~ ~ ~
~~ .. • ~ ~~ 8903-04-1701
~~ ~ ~
----_ :: :: ~ LEGEND
' : ; :: PORTION OF ROAD TO
4 ; •. :: BE COMBINED W/
•• • :. Ra, ~ TAX # 89.03-04-14.00
.• ; •• ~~,~p1~~ ~ ~ 9,723,15 S,F, (0,2232Ac,)
• ' 1p~H ~^° 1.6 6 Ac . PORTION OF ROAD TO
~e1 BE COMBINED W/
~5 ~~~ 89,03-04-20,00 TAx# 89,03-04-15,00
R~, 12,344,36 S,F, (0,2834 Ac.)
1 "-100'
TAX MAP N0. 89.03 EXHIBIT I'AII SCALE: -
PLAT SHOWING g,OANp
PORTION OF ROCKINGHAM BLVD, - TO BE VACATED
BY
BOARD OF SUPERVISORS ,.
OF ROANOKE COUNTY, VIRGINIA
PRE'PARE'D BY: ROANOKE' COUNTY
DE'P~IRTMENT OF CONIIVIUNITYDE'VL'LOPNIENT
DATE:
6-29-2010
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JULY 27, 2010
RESOLUTION 072710-5 REQUESTING APPROVAL AND ADOPTION
OF THE REVENUE SHARING PROJECTS AND FUNDS FOR THE
FISCAL YEAR 2010-2011
WHEREAS, the Board of Supervisors at a work session on July 13, 2010,
reviewed the projects identified in Roanoke County Revenue Sharing Program for fiscal
year 2010-2011; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $500,600 through the Virginia Department of Transportation
fiscal year 2010-2011, Revenue Sharing Program; and
WHEREAS, $500,600 of these funds are requested to fund the projects
identified in the Roanoke County Revenue Sharing Program for fiscal year 2010-2011.
NOW, THEREFORE, BE IT RESOLVED that Roanoke County Board of
Supervisors hereby approves the Revenue Sharing Project list for fiscal year 2010-2011
and supports this application for an allocation of $500,600 through the Virginia
Department of Transportation Revenue Sharing Program.
AND BE IT FURTHER RESOLVED that the County Administrator is authorized
to sign the Letter of Intent and appropriate funds ($500,600) for the fiscal year 2010-
2011 Revenue Sharing projects.
Page 1 of 2
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
A COPY TESTE:
Bec R. M dor
Clerk to the Board of Supervisors
cc: Philip Thompson, Deputy Director of Planning
Arnold Covey, Director of Community Development
Virginia Department of Transportation
I hereby certify that the foregoing is a true and correct copy of Resolution 072710-5
adopted by the Roanoke County Board of ervisors by a unanimous recorded vote
on Tuesday, July 27, 2010.
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
Page 2 of 2