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Home My WebLink About6/10/2008 - Regular/OAN~ /,~ z -o 1838 ~J Roanoke County Board of Supervisors Agenda June 10, 2008 Good afternoon and welcome to our meeting for June 10, 2008. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important that anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD T0, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificates of recognition to the following students and coach at William Byrd High School (a) Todd McGraw for winning two State AA Championships for swimming (b) Melissa Wheeler for winning a State Group AA Championship for diving (c) Brian Wood for winning a State Group AA Championship for wrestling (d) Tyler Snow for being named Group AA First Team All-State Linebacker for football (e) Jeff Highfill for receiving Coach of the Year honors 1 2. Certificates of recognition to the following students at Cave Spring High School: (a) Lauren Bosche for being named Group AA First Team All-State for volleyball (b) Ali Horn for winning a State Group AA Championship for swimming (c) Tim Smith for winning a State Group AA Championship for indoor track 3. Certificate of recognition to Roanoke County Schools for being selected one of the Best 100 Communities for Music Education in America in 2008 4. Recognition of the Budget Department for receiving the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2007-2008 D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt a resolution accepting the retirement of Elmer C. Hodge, Jr., as County Administrator and appointing him to serve as the County's representative to the 75t" anniversary of the Blue Ridge Parkway. (Paul Mahoney, County Attorney) 2. Request to adopt a resolution appointing an Acting County Administrator. (Paul Mahoney, County Attorney) 3. Request to accept non-historic inventory items as full payment for the outstanding balance of Virginia Recreational Facilities Authority (VRFA) loan. (Diane Hyatt, Chief Financial Officer) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance amending and reenacting Section 15-8, Prohibited Uses of Parks, paragraph 13, Remote Control Planes, of Chapter 15. Parks and Recreation of the Roanoke County Code (Pete Haislip, Director of Parks, Recreation, and Tourism; Mark Courtright, Assistant Director of Parks) 2 G. SECOND READING OF ORDINANCES 1. (DEFERRED FROM JUNE 10, 2008 TO JUNE 24, 2008 Second reading of an ordinance authorizing the vacation of right-of-way shown as a portion of Brentwood Court on plat of Section No. 3 of Kingston Court, in Plat Book 11, page 39, of the Roanoke County Circuit Court Clerk's Office, and retaining a public utility easement, Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) H. APPOINTMENTS 1. Board of Zoning Appeals (appointed by district) 2. Parks, Recreation and Tourism Advisory Commission (appointed by district) 3. Roanoke Valley-Allegheny Regional Commission 4. Social Services Advisory Board (appointed by district) 5. Western Virginia Water Authority I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDAAND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -March 18, 2008 2. Request to adopt a resolution urging Governor Kaine and the Virginia General Assembly to enact a significant transportation funding package during the forthcoming special legislative session 3. Request to accept and appropriate grant funds in the amount of $120,000, for updating building footprints and address points in the Geographic Information System 4. Request to renew the contract to provide Commonwealth Attorney services to the Town of Vinton for $8,200 and appropriation of funds for fiscal year 2008- 2009 5. Acceptance of Gander Way into the Virginia Department of Transportation Secondary System 3 6. Acceptance of the remaining portion of Crutchfield Street into the Virginia Department of Transportation Secondary System 7. Acceptance of a drainage easement from English Construction Company, Inc. to benefit the multi-generational recreation center 8. Request from Roanoke County Schools to accept and appropriate Medicaid funds in the amount of $1,937.50 9. Request from Roanoke County Schools to accept and appropriate funds in the amount of $51,950 received from the Virginia Department of Transportation for an easement at Fort Lewis Elementary School J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's Accountability per Investment and Portfolio Policy as of May 31, 2008 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. Charlotte A. Moore 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Richard C. Flora O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the perFormance of specific public officers, namely performance evaluation of the County Attorney. 4 P. WORK SESSIONS (Training Room - 4t" floor) 1. Work session to provide information about Community Development Authorities (CDA's). (Elmer Hodge, County Administrator; Paul Mahoney, County Attorney; Diane Hyatt, Chief Financial Officer; Doug Chittum, Director of Economic Development; Jim Johnson, County's Financial Advisor) 2. Work Session to discuss drainage projects and provide an update regarding the Stormwater Management Program. (Tarek Moneir, Deputy Director of Development) Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 5 ACTIGN N4. ITEM NO. ~ "~ ~~ '~' AT A REGULAR MEETING OF THE BaARD QF SUPERVISORS 4F RaAN4KE CGUNTY, VIRGINIA HELD AT THE RGANGKE C4LINTY ADMINISTRATIGN CENTER MEETING DATE: June 10, 2008 AGENDA ITEM: APPROVED BY: Certificates of recognition to the following students and coach at William Byrd High School: ~a}Todd McGraw for wir~riing two State AA Charr~pionsriips for swirming; and fib} Melissa Wheeler for winning a State Group AA Championship for diving; and ~c} Brian Wood for winning a State Group AA Championship for wrestling; and ~d} TylerSnowforbeingnamed GroupAAFirstTeamAll-State Linebacker for football; and fie} Jeff Highfill for receiving Coach of the Year honors Elmer C. Hodge County Administrator CGUNTY ADMINISTRATGR'S CGMMENTS: SUMMARYGF INFORMAI'IGN: ~ Todd McGraw for winnin two State AA Cham ionshii s for swimmin Todd McGraw, a senior at William Byrd High School, won two State Group AA swimmingchampions in the200-yard individual medleyand 500 freestyle on February 9, 2008. He set a state record in the 200-yard individual medley of 1:51.2fi and won the 500 freestyle in 4:33.45. He has qualified for this summer's U. S. Glympic Trials and competed for USA Swimming in Australia in January 2008. Todd excels academicallyas well as athleticallyand has a 3.8332 grade pointaverage and his class rank is 26 of 275. Todd will attend the University of Georgia with a full scholarship for swimming next year. Melissa Wheeler forwinnin a State Grou AACham ionshi fordivin Melissa Wheeler, a junioratWilliam Byrd High School, won an individual State Group AA Championship for the one-meter diving event on February 9, 2DD8. She won the diving event with a score of 263.1 which was far ahead of the second place finisher's score of 228.9. Melissa excels academically as well as athletically and has a 3.6585 grade point average and her class rank is 34 of 298. (c) Brian Wood for winning the a State Group AA Championship for wrestling BrianWood, a senioratUVilliam Byrd High School, won the 125-Pound StateGroupAA Wrestling Championship on March 8, 2oD8. He scored a pin in 25 seconds in the semifinals and won the title with a 6-2 decision over once-beaten Chris Smith of Chancellor. Brian completed the season with a record of 36 wins and four losses, and won the Region III title and placed second in the Big Grange Classic. Brian excels academically as well as atl~~letically and has a 3.1667 grade paint average and his class rank is 94 of 275. Brian will attend Virginia Tech next year. T ler Snow for bein named Grou AA First Team All-State Linebacker for football Tyler Snow, a junior at William Byrd High School, was a valuable member of the William Byrd Terriers football team which won the 2D47 Blue Ridge District Championship and had a season record of 1 D wins and 2 losses. Tyler received the following honors: ~1 }First Team All-District Linebacker; ~2} First Team All-Region Linebacker; ~3}First Team All-Timesland Linebacker; ~4} First Team All-State Linebacker; ~5}Blue Ridge District Defensive Back of the Year; and ~6}Blue Ridge District Defensive Player of the Year. Tyler led ~~he William Byrd Terriers with 144 tackles, 71 of ~~hem solo, and had two fumble recoveries; he also scored 14 touchdowns on offense. Tyler excels academically as well as athletically and has a 3.6995 grade point average and his class rank is 31 of 298. 2 ~ Jeff Highfill for receiving Coach of the Year Honors Jeff Highfill, coach of the UVilliam Byrd High School Football team, has received many Coach of the Year honors forthe 2007 season which included the following: ~1}Kroger Crunch Magazine Coach of the Year; ~2}Roanoke Times Timesland Coach of the Year; ~3} V11DBJ-7 Friday Football Extra Overall Coach of the Year; ~4} VIJSLS Channel 14 Coach of the Year; and ~5} Blue Ridge District Coach of the Year. TheUVilliam Byrd Terriersfootball team won the2047 Blue Ridge DistrictCharripionship and had a season record of 10 wins and 2 losses. Coach Highfill has coached both varsity football and men's soccer for 27 years and has compiled records a football record of 141 wins,129 losses, and one tie and a soccer record of 370 wins, 89 losses, and 16 ties. Coach Highfill was also named Coach of the Year for soccer by the Virginia High School Leag~~e in 1996 and 2002. Attending the meeting will be Dr. Lange, School Superintendent, Marlena Hollowell, Assistant Principal, VlJilliam Byrd High School, and Coach Krista Martin, Swimming. Principal Richard TurnerandAthletic DirectorCrystal~lllorleyadvised thattheyare unable to attend due to previous commitments. The other coaches, parents, and School Board members have been invited to attend. ~01~p Ot ~O~i~p~ CERTIFICATE OF RECOGNITION Aw~nE~a To Todd McGraw For winning Two State Group AA Swimming Championships - Todd McGraw, a senior at William Byrd High School, won two State Group AA swimming championships in the 200-yard individual medley and 500 freestyle on February 9, 2048. - Todd set a state record in the 200-yard individual medley of 1:51.26 and won the 500 freestyle in 4:33.45. - Todd was named All-Timesland Swimmer of the Year. Todd has qualified for this summer's U. S. Olympic Trials and competed for USA Swimming in Australia in January 2008. - Todd excels academically as well as athletically and has a 3.8302 grade point average and his class rank is 26 of 275. - The Board of Supervisors congratulates Todd McGraw upon his achievements and expresses its best wishes for success in all of his future endeavors. Presented this 10th day of June 20D8 .~ ~ ~ ~. Richard C. Flora, Chairman Michael W. Altizer, Vice-Ch rman ~• ,r~~ ~ oseph B. "Butch" Church seph P. McNamara Charlotte Q. Moore ~u.~tp of ~Ro~~e CERTIFICATE OF RECOGNITION A~iTARDED TD Melissa Wheeler For winning a State Group AA Diving Championship - Melissa Wheeler, a junior at William Byrd High School, won an individual State Group AA Championship for the one-meter diving event on February 9, 2008. - Melissa won the diving event with a score of 263.1 which was far ahead of the second place finisher's score of 228.9. - Melissa excels academically as well as athletically and has a 3.6585 grade point average and her class rank is 34 of 298. - The Board of Supervisors congratulates Melissa Wheeler upon her achievements and expresses its best wishes for success in all of her future endeavors. Presented this ~Oth day of June 2008 ,~,~ G ~ Richard C. Flora, Chairman Michael W. Altizer, Vice-Gh rman ~r ~ se . "Butch" Churc seph P. McNamara Charlotte A. Moore ~~r~tp of ~o~~e CERTIFICATE OF RECOGNITION Aw~~n To Brian Wood For winning ~khe 125-Pound State Group AA Championship in Wrestling - Brian vUood, a senior at Vvilliam Byrd High School, won the 125-Pound State Group AA Wrestling Championship on March 8, 2008. - Brian scored a pin in 25 seconds in the semifinals and won the title with a 6-2 decision over once-beaten Chris Smith of Chancellor. - Brian completed the season with a record of 36 wins and four losses, and won the Region III title and placed second in the Big Orange Classic, - Brian excels academically as well as athletically and has a 3.1661 grade point average and his class rank is 94 of 215. - The Board of Supervisors congratulates Brian Wood upon his achievements and expresses its best wishes for success in all of his future endeavors. Presented this ~ 0th day of June 2008 Richard C, Flora, Chairman Michael W. Altizer, Vice-Ch rman h y se . "Butch" Churc seph P. McNamara Charlotte A. Moore ~~p of ~o~e CERTIFICATE OF RECOGNITION A~TARDED T~ Tyler Snow For being named Group AA All-State Linebacker in football - Tyler Snow, a junior at William Byrd High School, was a valuable member of the William Byrd Terriers Football team which won the 2007 Blue Ridge District Championship and had a record of 10 wins and 2 losses. - Tyler received First Team honors for All-District Linebacker; All-Region Linebacker; All- Timesland Linebacker; and All-State Linebacker; and was named the Blue Ridge District Defensive Back of the Year and Player of the Year. - Tyler led the William Byrd Terriers with 144 tackles, 71 of them solo, and had two fumble recoveries; he also scored 14 touchdowns on offense. - Tyler excels academically as well as athletically and has a 3.6905 grade point average and his class rank is 31 of 298. - The Board of Supervisors congratulates Tyler Snow upon his achievements and expresses its best wishes for success in all of his future endeavors. Presented this 10th day of June 2408 ~~ G Richard C. Flora, Chairman Michael w. Altizer,Vice-Ch rman H ~ w/ , se . "Butch" Churc G~./ seph P. McNamara Charlotte Q. Moore ~~~tp of ~o~rrv~ CERTIFICATE OF RECOGNITION AyiTARDED T~ Jeff Highfill For receiving Coach of the Year Honors - Jeff Highfill, coach of the William Byrd High School Football team, received many Coach of the Year honors for the 2007 season which included the following: o Kroger Crunch Magazine Coach of the Year o Roanoke Times Timesland Coach of the Year o VvDBJ-l Friday Football Extra overall Coach of the Year o VvSLS Channel ~ 0 Coach of the Year o Blue Ridge District Coach of the Year - Coach Highfill led the Uvilliam Byrd Terriers to the 2007 Blue Ridge District Championship with a record of 10 wins and 2 losses. - Coach Highfill has coached both varsity football and men's soccer for 2l years and has compiled a football record of 141 wins, 129 losses, and one tie and a soccer record of 370 wins, 89 losses, and 16 ties. - Coach Highfill was named Coach of the Year in soccer by the Virginia High School League in 1996 and in 2042. - The Board of Supervisors congratulates Coach Highfill upon his achievements and expresses its best wishes for success in all of his future endeavors. Presented this ~ 0th day of June 2008 ..,.~ G a. Richard C. Flora, Chairman Michael w. AI#izer, Vice-Ch rman ~~ ~ ~ se . "Butch" Churc seph P. McNamara Charlotte A. Moore ACTIN N0. ITEM NO. C- ~- ~~ -~~ AT A REGULAR MEETING OF THE BGARD nF SUPERVISCRS 4F RGAN4KE C4LINTY, VIRGINIA HELD AT THE RQAIVCKE CGUNTY ADNIINISTRAI'ICN CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: June 10, 2D08 Certificates of recognition to the following students at Cave Spring High School: ~a} Lauren Bosche for being named Group AA First Team All- Statefor volleyball ~b}Ali Horn for winning a State Group AA Championship for . . swimming ~c~ Tim Smith forwinnir~g a State GroupAAChampionshipfor indoor track Elmer C. Hodge County Administrator CDUNTYADMINISTRATGR'S CGMMENTS: SUMMARY GF INFORMATION: ~ Lauren Bosche for being named Grou AA First Team All-State for volleyball Lauren Bosche, a junior at Cave Spring High School, was a valuable member of the Cave Spring Knights Volleyball Team which won the 2007 River Ridge District Championship. Lauren was a member of the Cave Spring Knights 2DD5 and 2006 State Championship Volleyball Teams. As a setter during the 2007 season, Lauren had 901 assists and 231 digs in 91 games, including 60 blocks, 59 aces, and 120 kills. Lauren was named First Team All-State, All District, and All Timesland; and was also named the River Ridge District and Region IV Volleyball Player of the Year. Ali Horn for winning a State Groua AA Championship for swimming Ali Horn, a freshman at Cave Spring High School, won an individual State Group AA Championship for the 200 yard freestyle on February 9, 2008. She won the 200 freestyle iii a time of 1:54.53, and finished second in the state meet in the 500 yard freestyle. She was ranked in the top three in six individual events in Timesland. Ali was named to the FirstTeam All-Timesland forswimming and was onlyone of two freshmen to receive this honor. Ali is the Cave Spring High School record holder in the 500 yard freestyle competition, and swims year-round for the Virginia Gators. ~ Tim Smith for winnin a State Grou AA Cham ionshi for indoor track Tim Smith, a senior at Cave Spring High School, won the State Group AA indoor track championship for 32x4 meters with a time of 9;25.02 on March 1, 2008. He was named to the First Teams for All-District, All-Region, and All-State. He placed 6th in the 2008 Nike National Indoor Track and Field and earned All-American Runner honors. Tim finishes his high school career with the title of the greatest male distance runner in Cave Spring High School history, and was the most valuable player for cross-country, indoorand outdoortrack ~distance~ teams from 2005 through 2008. He was the 2001 Vllendy's Reisman Nominee for Cave Spring High School, and was a 2001 Roy Stanley Scholarship winner. Tim will attend the University of Richmond next year and will run both cross-country and track for the Spiders. Attending the meeting will be Dr. Lange, School Superintendent, and Steve Spangler, Principal, Cave Spring High School. Also planning to attend are Coach Tommy Maguire, Cross Country, and Coach Andy Huray, Swimming. The parents and School Baard merrrbers have also been invited to attend. 2 ~~~tp of ~oacr~~e CERTIFICATE OF RECOG1vITION AWARDED T~ Lauren Bosche For being named to the State Group AA First Team All-State for Volleyball - Lauren Bosche, a junior at Cave Spring High School, was a valuable member of the Cave Spring Knights Volleyball Team which won the 2001 River Ridge District Championship. - Lauren was a member of the Cave Spring Knights 2005 and 2006 State Championship Volleyball Teams. - As a setter during the 2007 season, Lauren had 901 assists and 231 digs in 91 games, including 60 blocks, 59 aces, and 120 kills. - Lauren was named First Team All-State, All District, and All Timesland; and was also named the River Ridge District and Region IV Volleyball Player of the Year. - The Board of Supervisors congratulates Lauren Bosche upon her achievements and expresses its best wishes for success in all of her future endeavors. Presented this 1 nth day of June 2008 .....~ ~. ~~ Richard C. Flora, Chairman Michael W. Altizer, Vice-Ch rman ~r ~ se . "Butch" Churc seph P, McNamara Charlotte A, Moore ~u:~tp of ~o~e CERTIFICATE OF RECOGNITION AWARDED TU Ali Horn For winning a State Group AA Swimming Championship - Ali Horn, a freshman at Cave Spring High School, won an individual State Group AA Championship for the 200 yard freestyle on February 9, 2D08. - Ali won the 20o freestyle in a time of 1:54.53 and finished second in 'the state meet in the 50o yard freestyle. - Ali was ranked in the top three in six individual events in Timesland. - Ali was named to the First Team All-Timesland for swimming and was only one of two freshmen to receive this honor. - Ali is the Cave Spring High School record holder in the 5U0 yard freestyle competition, and swims year-round forthe Virginia Gators. - The Board of Supervisors congratulates Ali Horn upon her achievements and expresses its best wishes for success in all o~r her future endeavors. Presented this 10th day of June 2008 .,,.~ G Richard C. Flora, Chairman Michael W. Altiaer, Vice-Ch rman ~, ~ ~ se . "Butch" Churc seph P. McNamara Charlotte A. Moore ~~r~tp of ~o~rrv~e CERTIFICATE OF RECOGNITION AWARDED T~ Tim Smith For winning a State Group AA Indoor Track Championship - Tim Smith, a senior at Cave Spring High School, won the State Group AA indoor track championship for 3200 meters with a time of 9:25.02 on March 1, 2008. - Tim was named to the First Teams for All-District, All-Region, and All-State. - Tim placed 6th in the 2008 dike National Indoor Track and Field and earned All- American Runner honors. - Tim finishes his high school career with the title of the greatest male distance runner in Cave Spring High School history, and was the most valuable player for cress-country, indoor and outdoor track ~distance~ teams from 2445 through 2048. - Tim was the 2007 wendy's Heilman Nominee for Cave Spring High School, and was a 2001 Roy Stanley Scholarsr~ip winner. - The Board of Supervisors congratulates Tim Smith upon his achievements and expresses its best wishes for success in all of his future endeavors. Presented this 1 Qth day of June 2Q~8 .,..~ G ~ Richard C, Flora, Chairman Michael w. Altizer,Vice-Ch rman ~, ~ ~ se . "Butch" Churc seph P. McNamara Charlotte A. Moore ACTION NO. ITEM NUMBER C-3 AT A REGULAR MEETING of THE BGARD of SUPERVISORS GF ROANOKE CGUNTY, VIRGINIA HELD AT THE ROANGKE COUNTY ADMINISTRATIGN CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: June 10, 2408 Certificate of recognition to Roanoke County Schoolsforbeing selected one of the Best 14o Comm~~nities for Music Education in America in 2008 Elmer C. Hodge County Administrator CoUNTYADMINISTRATOR'S CQMMENTS: SUMMARY of INFORMATION: For the 6th time in l years, the Roanoke Co~~nty Schools have been named one of the Best ~ Oo Communities for Music Education in America. The award is based on na~rionwide survey responses concerning the school system and the types of music programs offered at the elementary and secondary levels. Roanoke County is one of six Virginia communities honored this year. The surveywas conducted jointly by the country's top organizationsdevoted to musicand learning which included: - American Music Conference - National Association for Music Education - Music Teachers National Association - Mr. Holland's Qpus Foundation - Music forAll Foundation - National School Boards Association - Yamaha Corporation of America - VH1 Save the Music Superintendent Lorraine Lange and Barry Tucker, Music Coordinator, will be present to accept the certificate of recognition. ~u~tp of ~o~rro~e CERTIFICATE OF RECOGNITION AWARDED TO Roanoke County Schools For being named one of the Best 100 Communities for Music Education in America in 2008 For the sixth time in seven years, Roanoke County Schools have been named one of the top 100 communities in America for music education. Roanoke County is one of six Virginia communities to receive the honorthisyear. Recipients of the award were determined based upon nationwide survey responses concerning the school system and the types of music programs offered at the elementary and secondary levels. The Board wishes to recognize and congratulate Roanoke County schools for being selected as one of the Best 100 Communities for Music Education in America in 2008. Presented this 10th day of June 2008 4 +nR 1 Richard C. Flora, Chairman Michael W. Altizer,Vice-C irman ~. ~~~~ a ~ ose B. "Butch" Church seph P. McNamara Charlotte A. Moore ACTIGN NG. ITEM NO. C.- ~' AT A REGULAR MEETING GF THE BGARD GF SUPERVISORS OF ROAN4KE CGUNTY, VIRGINIA HELD ATTHE RDAN4KE CGUNTYADMINIS+~RATIGN CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2008 Recognition of the Budget Department for receiving the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for Fiscal Year 2007-2008 Wanda Riley Clerk to the Board Elmer C. Hodge ~~~'"--" ~/~~ County Administrator CGUNTY ADM#NISTRATGR'S CGMMENTS: SUMMARY GF INFGRMATIaN: Roanoke County has been awarded the Distinguished Budget Presentation Award for the budget document for fiscal year beginning July 1, 2007 and ending June 30, 2008. This award is the highest form of recognition in government budgeting. The award was established in 1984 and recognises exemplary budgetdocumentation by state and local governments. Each budgetdocument is evaluated using a comprehensive evaluation checklist by three independent reviewers who are members of GF4A's Budget Review Panel. The Department of Management and Budget first received this award in 1987, and this will be the 21st consecutive year that they have been recognized for this achievement. Accepting the recognition will be Brent Robertson, Budget Director, Holly Salvatore, Budget Manager, Jimmy Lyon, Budget Analyst, and Nicholas Benne, Intern. ACl'ION No. ITEM NO. AT A REGULAR MEETING GF THE BUARD OF SUPERVISGRS OF RaANOKE COUNTY, VIRGINIA HELD AT THE RGANaKE COUNTY ADMINISTRATIGN CEN-fER MEETING DATE: AGENDA ITEM: SUBMITTED BY; June ~ 4, Zoos Request to adopt a resol~~tion accepting the retirement of Elmer C. Hodge, Jr., as County Administrator and appoir~~tin him to serve as the County s representative to the 75 anniversary of the Blue Ridge Parkway Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'SOOMMENTS; SUMMARY OF INFORMATION: Elmer C. Hodge, Jr., is retiring as County Administrator after 22 years of service to Roanoke County. This resalution accepts this notification of retirement. It also authorizes the deferral of the effective final date of retirement until his accumulated flexible leave balance is exhausted, It also approves his accumulation of leave in excess of the adopted flexible leave policy. This resolution also designates Mr, Hodge as the County's representative to the 75t" Anniversary of the Blue Ridge Parkway, and it authorizes the reimbursement of his actual expenses incurred in this representation. STAFF RECOMMENDA'I•ION: It is recommended that the Board adopt the attached resolution. ATA REGULAR MEETING GF THE BOARD OF SUPERVISORS GF ROANOKE COLINTY, VIRGINIA HELD AT -fHE ROANOKE COUNTY ADMINISTRATION CEN-fER ON TUESDAY, JI.INE 10, 2008 RESGLUTION ACCEPTING THE RETIREMENT OF ELMER C. HGDGE AS CGUNTY ADMINISTRATOR AND APPGINTING HIM TD SERVE AS THE CGUNTY'S REPRESENTATIVE TG THE l5T" ANNIVERSARY GF THE BLUE RIDGE PARKWAY WHEREAS, Elmer C. Hodge has advised the Board of Supervisors of Roanoke Co~.,inty of his intention to retire from the office of County Administrator effective June 34, Zoos; and WHEREAS, the Board has allowed him to defer the effective final date of his retirement from County employment until his accumulated leave balance is exhausted. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby accepts the notification of retirement of Elmer C. Hodge from the office of County Administrator effective June 34, 2048; that it approves his accumulation of leave in excess of the flexible leave policy; and that he may defer his effective final date of retirement from County employment until said leave balance is exhausted. 2, That the Board hereby designates Elmer C. Hodge as the County's representative to the 15t~ Anniversary of the Blue Ridge Parkway; and that it authorizes the rein~ibursement of his actual expenses incurred in such representation. AC"I-ION N0. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: June 10, 2008 Request to adopt a resolution appointing an Acting County Administrator Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~,~~~~~ ~ ~,~ SUMMARYDF INF~RMATIDN: This resolution appoints an Acting or Interim County Administrator effective July 1, 2008, until the Board can select a permanent replacement. Section 4.05 of the Roanoke County Charter provides that boards of supervisors may designate some responsible person without regard to his or her residence on an interim basis to perform the duties of this office. STAFF REC~MMENDA'~IgN: It is recommended that the Board appoint an Acting County Administrator by "filling in the blank" on the attached resolution identifying the person to fill this office. FISCAL IMPACT The Board has indicated its interest in increasing the salary of the appointed person by 10%. AT A REGULAR MEETING GF THE BOARD OF SUPERVISORS OF ROANOKE COUf11TY, VIRGINIA HELD AT ~fHE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2008 RESOLUTION APPQINTING AN AC1"ING COUNTY ADMINISTRATOR UvHEREAS, Elmer C. Hodge has advised the Board of Supervisors of Roanoke County of his intention to retire from the office of County Administrator effective June 30, 2008; and, V1lHEREAS, Section 4.05 of the Roanoke County Charter provides that the Board may designate some responsible person without regard to his or her residence on an interim basis to perform the duties of this office. NOUV THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby appoints as interim County Administrator to fill the vacancy in this office until a permanent replacement is appointed, and increase his/her compensation by ten percent (10%) during the term of this interim appointment. ACTIGN NO. I'f EM NO. . ~" AT A REGULAR MEETING GF THE BOARD GF SUPERVISORS GF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN~rER MEETING DATE: June 10, 2008 AGENDA ITEM: Request to accept non-historic inventory items as full payment for the outstanding balance of Virginia Recreational Facilities Authority ~VRFA~ loan SUBMITTED BY: Diane D. Hyatt Chief Financial Officer APPRGVED BY: Elmer C. Hodge ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY GF INFGRMATI~N: In July 2001, the County of Roanoke loaned Virginia Recreational Facilities Authority (VRFA) $250,000 with an interest-free promissory note. "there is still an outstanding balance of $125,000 on this note. The park operations are nowclosed down, and theVRFAdoesnot have awaytogenerate additional funds to paythe remainder of the loan. However, the park does have a sizable inventory of non-historic items that can be used by the County in various departments. VRFA would like to give the County this non-historic inventory, in entirety, for full payment of the loan. The fair value of this inventory exceeds the remaining balance of the note. Several County departments have already expressed interest in the attached items, which totals $138,710, and is not the complete inventory. UVe would like to give the other County departments a chance to look at the remaining items and see what they would like to use in their areas. After all useful items have been identified we will declare the balance as s~irplus property and sell it through our on-line auction process. FISCAL IMPACT: The County would write off the balance of the promissory note to VRFA ($125,000) in exchange for the non-historic inventory. STAFF RECOMMENDATION: Staff recommends accepting the non-historic inventory from Explore Park as full payment of the loan to VRFA. Explore Park Inventory Requested by Roanoke Caur~ty May z~, zoos - item ~ De ~artment ~ Estimated Value Cate illar Backhoe with attachments Parks, Recreation, ~ Tourism $6a,axx.xx Skid Steer Parks, Recreation, ~ Tourism $5,axa.x0 International Tractor with Bush ho Parks, Recreation, & Tourism $3,2xx.00 Lo S litter Parks, Recreation, & Tourism $500.00 Portable Cement Mixer Parks, Recreation, & Tourism $300,00 Air Com ressor Parks, Recreation, & Tourism $250.00 Arc Welder General Services $250.00 8' x 6' Utili Trailer with Racks Parks, Recreation, & Tourism $la0.a0 Chain Saws 2 Parks, Recreation, & Tourism $laO.oD Walk Behind Mower Parks, Recreation, & Tourism $1,5x0.00 Pull Behind Water Pum and Hose Parks, Recreation, & Tourism $1,5x0.00 Bench Grinder Parks, Recreation, & Tourism $1x.00 Hand Tools Parks, Recreation, & Tourism $5D0.00 4 Passen er Club Car Golf Cart Parks, Recreation, & Tourism $5,000.00 6 Passen er Club Car Golf Cart Parks, Recreation, & Tourism $8,5ax.xx 6 Passen er Club Car Golf Cart Parks, Recreation, & Tourism $8,50a.0a 4 Do Pens Parks, Recreation, & Tourism $500.00 New York S le Stainless Steel Hot Do Wa on Parks, Recreation, & Tourism $5,xxx.ax Color Laser Printer HP Parks, Recreation, & Tourism $25a.0a 27' Color TV Parks, Recreation, & Tourism $1 xa.aa 3 AV Carts Parks, Recreation, & Tourism $3aa.a0 Dehumidifier Parks, Recreation, & Tourism $2xx.x0 4 sets Milita - rode Ni ht Vision Go les Parks, Recreation, 8~ Tourism $1,xxx.x0 2 Pro'ectvr Screens Parks, Recreation, & Tourism $1x0.x0 Portable Di ital Pro'ectar Parks, Recreation, & Tourism $lao.xx DVD Pla er Parks, Recreation, & Tourism $25.x0 Arts & Crafts Su lies Parks, Recreation, 8~ Tourism $200.00 Environmental Education Su lies Parks, Recreation, & Tourism $2x0,xx Snake Handlin Tans 3 sets Parks, Recreation, & Tourism $30x,x0 A uariums Parks, Recreation, & Tourism $100,aa Coolers 6 Parks, Recreation, & Tourism $100.00 Foidin Tables and Chairs Parks, Recreation, ~ Tourism $3,xOx.xx Floor Lams Parks, Recreation, & Tourism $5x.00 Tents 510x10 o u s Parks, Recreation, & Tourism $250.00 Tents 30'x40' Parks, Recreation, & Tourism $1,5xx.xx Tents 20'x20' Parks, Recreation, & Tourism $75D.x0 Mt. Bikes and Helmets Parks, Recreation, & Tourism $500.00 Fishin Poles Parks, Recreation, & Tourism $50.00 Cvm asses Parks, Recreation, & Tourism $50.00 GP5 Unit Parks, Recreation, & Tourism $50.aa Microsco es 2 Parks, Recreation, & Tourism $50.00 Binoculars 10 sets Parks, Recreation, & Tourism $50.00 Bar B Que Grills 1 a ermanent mount Parks, Recreation, & Tourism $500.00 Paddles and Nvvdles and Life Vests Parks, Recreation, & Tourism $15x.00 All Miscellaneous Recreation Su lies and E ui ment Parks, Recreation, & Tourism $25x.00 Cannes, Trailer, and Ka aks Parks, Recreation, & Tourism $5x0.00 Commercial Refri erators 3 Parks, Recreation, & Tourism $1,5oo.0a Commercial Freezer 1 Parks, Recreation, & Tourism $50D.00 Ice Machine Parks, Recreation, & Tourism $1,500.00 Ice Stora a Refri erator Parks, Recreation, & Tourism $500.00 Dee F er Double Ba Parks, Recreation, & Tourism $50x.00 Commercial Kitchen Stora a Racks Parks, Recreation, & Tourism $500.Ox Service Ware - lates, (asses, silverware Parks, Recreation, & Tourism $3,000.00 Pots and Pans Parks, Recreation, & Tourism $~aa.aa Chan in Table Parks, Recreation, ~ Tourism $75.xx Commercial Coffee Urns 2 Parks, Recreation, & Tourism $15x.00 Bunn Coffee Maker General Services $15.00 New Pa er Towel Dis ensers 6 General Services $60.x0 Soa Dis ensers 6 General Services $60.00 Public Address Sound S stem General Services $75x.00 Marketin Dis la Units 2 rofessional rode floor models General Services $1,500.00 Lar a Pentil Hitch Hoo er Trailer Parks, Recreation, & Tourism $B,000.Oa Tree S ode Vermeer Parks, Recreation, & Tourism $4,5aa.a0 Woodworkin Sho Commercial E ui ment Parks, Recreation, & Tourism $1,500.00 Wooden 3 Shelf Cart Social Services $25.x0 Gra Hi h Back Chairs 2 Social Services $50.00 8fack Chair with Arms Social Services $25.00 3 Chairs in Office Social Services $75.Ox Gatewa Com uter BlacklSilver Social Services $50.00 Canon Color Ink Jet Printer Social Services $25.x0 Gatewa Monitor Social Services $25.00 Gatewa Ke board Social Services $1a.aa Ke board Drawer Social Services $1x.00 Total ~ :. $138~71a.~a ACTIGN NG. ITEM NO. ~- J AT A REGULAR MEE~I-ING GF THE BGARD GF SUPERVISGRS OF RGANGKE COUNTY, VIRGINIA HELD AT THE RGANGKE COUNTY ADNIINISTRATIGN CENTER MEETING DATE; AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 10, 2008 First reading of an ordinance amending and reenacting Section 15-8, Proh~b~~ed Uses of Parks, paragraph 13, Remote Control Planes, of Chapter 15. Parks and Recrea~~on of the Roanoke County Code Pete Haislip, Director of Parks, Recreation and Tourism Mark Courtright, Assistant Director of Parks Elmer C. Hodge ~~~'Ylt,~h-~~ County Administrator CaUNTYADMINISTRATGR'S COMMENTS: ~,~,eciyi~rx~n~ a~.~a.~ SUMMARY OF INFORMATION: At the March 25t" Board of Supervisors work session to consider changes to the Roanoke County Park Grdinance, staff asked the Board to delay action on the proposed section of the ordinance dealing with remote control planes that stated "no person in a park shall operate a remote control plane, glider or motor propelled aircraft in any park without a permitfrom the director." There were some concerns expressed by members of the flying community about thecreation ofthis ordinance withoutestablished permit standards and they agreed to help Parks and Recreation develop these rules and regulations. The Board directed staff to work with representatives of the flying community to develop acceptable standards and policies that would permit safe flying in Roanoke County Parks. During initial meetings with the community flyers it was agreed by all parties that for safety and liability concerns that the County would adopt the Academy of Model Aeronautics Safety Code as the standards that would apply in Roanoke County. In turn, these standards woi~ild be used as the basis for the development of a policy for flying in Roanoke County Parks. The A.M.A. is recognized across the country as the most knowledgeable sanctior~ing authority for the flying of all types of model aircraft. Through adopting these standards and working with the community flyers, Roanoke County has developed the knowledge, skills and community relationships to help identify areas where it is both safe and appropriate to fly radio controlled model aircraft. Staff worked with the flying community to develop the attached policies and permit procedures for the Roanoke County Park Flyer Program. Several key componen#s of ~rhe policy, which all parties agreed upon, were 'that eacf"i person wishing to ~~ly in designated park areas must obtain a permit from Roanoke County and that all flyers wishing to obtain a permit must be an Open Member of the Academy of Model Aeronautics A.M.A.}. The Open MemberAMA designation provides $2,5oo,oDO in liabilityand propertydamage insuranceand indicatesa certain level of knowledge of the flyer. While this policy is intended to coverall Roanoke County parks, it is importantto notethat currently we have only designated certain areas of Green Hill Park which we feel are safe and appropriate flying areas. We have included in your packet a rnap of Green Hill Park which indicates ~~he designated ~I~lying areas. We feel these areas meet both the County and recommended A.M.A. flying standards. It is the hope of the flying community that other additional sites may be considered for flying and they have agreed to work with us to identify and develop them. FISCAL IMPACT: Parks and Recreation will establish residential and non-residential userlpermit fees to help recoverthe cost of administration and maintenance of this program. STAFF RECOMMENDA'~ION: Approve first reading of an ordinance amending and reenacting Chapter 15, Parks ancf Recreation, of the Roanoke County Code by the addition of section 18, Radio Controlled Model Aircraft and schedule second reading for June 24, 2008. z DRAFT Roanoke County Flyer Program Membership Permit Application PLEASE PRINT ALL INFCRMATI+DN A Permit is required to fly in Roanoke County parrs. Permits can be obtained at the Roanoke County Parks, Recreation and Tourism Administration Office located at 1200 Kessler Mill Road Salem, VA 24153 Appointments can be made by calling ~5~40} 38~'-0073 ext. Q., or by e-mailing w~nrw.R©anokeCount, Parks.cor~. if approvedr Roanoke County will issue a photo ID1Permlt that will serve as the valid Park Flyer Permit. The permit will be valid for one year from January 1 ^ December 31. Permits purchased afker January 31 will net be pro rated, fu I fees will apply, IDfPermit must be warn at all times when operating radio control aircraft in a Roanoke County designated flying area. Narr~e; Address CitylState~Zip: Dome Number: Cell Number: Office Number: E-mail Address Emergency contact: _ Academy of Model Aeronautics Information: AMA Open Membership: Yes No AMA No: Required} Valid AMA Year: briefly list your model aircraft flying experience: FL~~~ DE~~A~AT'~~N I declare that I have reviewed the Roanoke CQUnty Park Ayer Rules and Regulations and agree to abide by them. I also agree to #lfollowing the Academy of Model Aeronautics Safety Code. Applicant's Signature Date DRAFT Roanoke County Park Flyer Program Background; The County of Roanoke recognizes the need for policies for a radio centre[ model aircraft program. This program is designed to allow approved radio controlled model aircraft to be flown within a designated facility through a permit process. A model aircraft is defined as a non-human carrying device capable of sustained flight. It shall not exceed limitations established in the Academy of Model Aeronautics Safety Code, and is intended to be used exclusively far recreation activity. Ivlanagernent of the Roanoke Bounty Park dyer Program The Roanoke Bounty Parks, Recreation, and Tourism department is responsible for the management of the program and reserves the right to modify the Roanoke Bounty Park Flyer program in order to promote the best interest and safety of Roanoke County citizens, programs and facilities of the Parks, Recreation and Tourism department. Flying Field~s~ 1. Roanoke County Parks, Recreation, and Tourism will apprave all designated flying, areas and types of aircraft, for each approved location. ~. A designated flying facility will display an InformatianlFrequency Board for a pilot operating aircraft under "old technology transmitters" to post their flying frequency. 3. The Information Board will list the approved type of aircraft permitted for that facility. Available flying dates and times will be posted. 4. No flying will be permitted when the Flying Field Sign is affixed in the "Closed" position. Approved Raanake Bounty Flying Fields green Hill Park actions A & B as posted. Approved aircraft for this site are radio controlled gliders and electric powered models only. Roanoke County will consider the flying of internal combustion engine aircraft only through a Special Event. Permit on a facility that is approved for this type of aircraft. Roanoke County Park Flyer Program {Page 2) Permit A~plicativn Proces~l~riteria: 1. Persons must be a member of the Academy of Madel Aircraft t~pen Membership category.. ~. Permits are to be obtained by appointment only at the Roanoke Jaunty Parks, recreation, and Tourism ~Jffices located at 1 X06 Kessler Mill Road in Salem, Virginian Phpne 5~4-3~~-6a~'8. 3. Applicants are required to submit the following: a. proof of identification with photo b. Completed Park Flyer Application. See Attachment c. Submit copy of current Academy of Model Aeronautics open Membership pravidi~ng single limit liability of $2,50a,0o4. d. Sit far a photo ID. e. Application fee. if approved, Roanoke County will issue a photo IalPermit that will serge as the valid Park Flyer Permit. The permit will be valid for one year from January 1 - December 3~ . Permits purchased after January 41 will not be pro rated, full fees apply. I~~Permit must be warn at all times when operating radio control aircraft in a county designated flying area. DRAFT Roanoke County Park Flyer Program Park Flyer Rules and Regulations Approved radio controlled model aircraft may be flown within restricted flying areas in Roanoke County parks as designated by the Roanoke County Parks} Recreation, and Tourism C~epartment under the following rules and regulations. 1. Each flyer must have an approved Park Flyer Permit prior to flying in Roanoke County Perks. ~. All flying shall be in accordance with the Academy of Model Aeronautics Rules and Regulations and existing park ordinances. A pilaf is required to adhere to the operating dates and times that are established at a designated Raanake County flying facility, 4. A ,pilot with limited experience should call the Parks, Recreation, and Tourism office at ~540~ 387-8878 to be connected with an experienced flyer for proper training.. 5. All radio control medal aircraft should be designed within the Academy of Model Aeronautics guidelines, Aircraft equipped with metal blade propellers are not permitted in Roanoke County parks. ~. All aircfaft shall have the pilot's name and address, or their AMA number affixed to the model aircraft, ~, Each pilot is responsible for any damage to park property or to personal property of spectators or personal property of other pilots or to their own personal property. 8. A pilot using old radio technology is responsible to maintain frequency control with all other pilots using the same radio technology to eliminate frequency conflict. 9. Pilots are responsible to maintain a safe flight line. ~. All aircraft will be launched with no one in the flight path, and the aircraft shelf be flown in a pattern to avoid flying over people. 11.Pilots must announce their intention to launch and land their radio contro# model aircraft. 1 ~. The pilot of a radio control aircraft shall maintain central during its entire flight and remain in visual contact. No model aircraft shall be equipped with devices which allow it to be flaws to a selected location which is beyond the visual range of the pilot. 13. Na combat flying or flying with the intent to strike a streamer attached to another aircraft is permitted. 14.1=aifure to abide by the safety rules and regulations may result in a suspension or a revocation of the Park flyer Permit, y ----"'°`rGREENWAY TRAILHEAD _ / ~~~~~ ~ `.~ ... - ~ ~FLY,NVG ~ / /~// SEA/ / / j~~~~ O / / ~ B~ / ~ \ ~ / // // ` ~~ \ \ ~ O ~Y~IN ~\~ ~ ~ ~ ~ o ~' o ~m ~ Q pS'' , - _~ J" '~~ - ~- Roanoke~~ PR4P4SED FLYING AREA SCALE:1~=zoo S,ZZ~oB county ~ ~ GREEN HILL PARK o goo zoo 400FEEf Rca-cation andTaurisi» ROANOKE COUNTY DEPARTMENT QF PARKS, RECREATION AND TOURISM ROANOKE COUNTY, VIRGINIA, HELD AT THE RGAN4KE CGLINTY ADMINISTRA~fIDN CENTER, TUESDAY, JLINE 10, 2408 ORDINANCE AMENDING AND REENACTING SECTION 15-5, PROHIBITED USES OF PARKS, PARAGRAPH 13, REMOTE CONTROL PLANES, OF CHAPTER 15. PARKS AND RECREATION, OF THE ROANOKE COUNTY CODE UVHEREAS, Section 15.1-211, Code of Virginia, 1954, as ai~nended, confers authority upon Roanoke County to establish and operate a system of public recreation and parks and to adopt and maintain rules of conduct and procedures for the effective operation and maintenance of its parks and recreational facilities and programs; and, VIIHEREAS, the Board of Supervisors of the County of Roanoke has recently adopted on March 25, 2048, a comprehensive ordinance which updated the County's existing Parks and Recreation Ordinance contained in Chapter 15 of the Roanoke County Code; and, WHEREAS, the Board of Supervisors deferred action upon proposed language governing the use of remote controlled model aircraft in county parks pending development of a permit procedure and other policies in consultation with county citizens with experience and expertise in ~khe operation of radio or remote controlled model aircrafts and under the guidelines established by the Academy of Model Aeronautics LAMA}; and, WHEREAS, the first reading of this ordinance was held an June 14, 2008; and the second reading was held on June 24, 2408. NOW, THEREFORE BE iT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 15-8, Prohibited uses of marks, of Chapter 15. Parks and Recreation, of the County Code is hereby amended andlor reenacted as follows: Sec, 15-S. Prohibited uses of p~. No person in a park shall: (13) Remote control planes. Operate a remote control plane, glider or motor propelled aircraft in any park without a permit from the Director. 2. That #his ordinance shall be in full force and effect from and after its passage. ACTION NO. ITEM NO. ~ ' ~ AT A REGULAR MEE`I"ING GF THE BOARD OF SUPERVISORS GF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRAI"ION CENTER MEETING DATE: AGENDA ITEM: SUBMIT'~ED BY: APPROVED BY: June 10, 2008 DEFERRED FROM JUNE ~ 0, 2008 TO JUNE 24, 2008 Second reading of an ordinance authorizing the vacation of right-of-way shown as a portion of Brentwood Court on PLAT of Section No. 3 of Kingston Court, in Plat Book 11, page 39, of the Roanoke County Circuit Court Clerk's Office, and retaining a Public Utility Easement, said right-of-way located in the Windsor Hills Magisterial District. Tarek Moneir Deputy Director of Development Community Development Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On May 27, coos, staff presented tv the Board of Supervisors an ordinance requesting the vacation ofa portion of Brentwood Courk. The staff atthetime requested the Board to hold the public hearing, but take no action until certain issues with the Virginia Department of Transportation ~VDOT} have been resolved. "fhe Board proceeded with the public hearing and delayed action ~~intil the June 10, 2008, meeting. Although the staff has been working with VDOT to clear the issue, additional time is needed. STAFF RECOMMENDA'~ION: The staff recommends that the Board delay the second reading of this ordinance until the June 24, 2008, meeting. ACTIGN N4. ITEM NO. ,~ I -J AT A REGULAR MEETING 4F THE BOARD OF SUPERVISORS ~F R~ANOKE COUNTY, VIRGINIA HELD AT THE ROANGKE CGUNTY ADIVIINISTRATIGN CENTER MEETING DATE: June 10, 20D8 AGENDA ITEM: Appoir~tmentstoCommittees, Commissions, and Boards SUBMITTED BY: ti111anda G. Riley, CPS Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator CGUNTY ADMINISTRATOR'S COMMENTS: SUMMARY~F INFORMATION: 7. Board of Zoning Appeals (appointed by district) The five-year term of Richard L. Jones, Jr., Catawba Magisterial District, will expire on June 3D, zoos. 2. Parks, Recreation and Tourism Advisory Commission Appointed by District3 The three-year term of Lee Blair, Cave Spring Magisterial District, will expire on June 30, 2408. 3. Roanoke Valley-Alleghany Regional Commission The three-year term of Elmer Hodge, non-elected representative, will expire on June 30, 2DD8. 4. Social Services Advisory Board appointed by district The three-year term of Douglas C. Forbes, Vinton Magisterial District, will expire July 31, 2008. Mr. Forbes is not eligible for reappointment as he has served two consecutive terms. The three-yearterm ofJanet Green, Vllindsor Hills Magisterial District, will expire J~~ily 31, Zoos. Ms. Green is eligible for reappointment. As requested by Supervisor McNamara, Ms. Green was contacted and has indicated her willingness to serve an additional three-year term. If the Board wishes to make the appointment at this meeting, the confirmation will be placed on the Consent Agenda. The representative from the Catawba Magisterial District has resigned. This three-year term will expire July 31, 2009. 5. Vl~estern Virginia Water Authority The four-year term of Richard E. H~.~ff, II, member at large, will expire on J~~ne 30, 2008. At-large members are selected by the majority vote of the other six members of the Board and confirmed by Roanoke City Council and the Roanoke County Board of Supervisors. 2 1 /-~ ATA REGULAR MEETING GFTHE BOARD GF SUPERVISORS GF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTYADMINIS"rRATION CENTER ONI"UESDAY, JUNE 10, 2005 RES~LUTI~N APPR4VINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD 4F SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CGNSENTAGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 10, 2008 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in asto each item separatelysetforth in said section designated Items 1 through 9 inclusive, as follows: 1. Approval ofminutes -March 18, 2048 2. Request to adopt a resolution urging Governor Kaine and the Virginia General Assembly to enact a significant transportation funding package during the forthcoming special legislative session 3. Request to accept and appropriate grantfunds inthe amount of $120,000, far updating b~"iilding footprints and address points in the Geographic Information System 4. Request to renew the contract to provide Commonwealth Attorney services to the Town of Vinton for $8,200 and appropriation of funds for fiscal year 20082009 5. Acceptance of Gander Vllay into the Virginia Department of Transportation Secondary System 6. Acceptance of the remaining portion of Crutchfield Street into the Virginia Department of Transportation Secondary System 1. Acceptance of a drainage easement from English Construction Company, Inc. to benefit the multi-generational recreation center 8, Request from Roanoke CountySchoolstoacceptand appropriate Medicaid fi~inds in the amount of $1,937.50 9. Request from Roanoke County Schools to accept and appropriate funds in the amount of $51,950 received from the Virginia Department of Transportation for an easement at Fort Lewis Elementary School Thatthe Clerktothe Board is hereby authorized and directed where required by law to setforth upon anyof said itemstheseparatevotetabulationforanysuch item pursuant to this resolution. 2 ACTION No. ITEM NO. .I ` ~~' . AT A REGULAR MEETING of ~rHE BOARD of SUPERVISORS of RoANOKE COUNTY, VIRGINIA HELD AT THE RaANOKE COUNTY ADNIINISTRA1~ION CENTER MEETING DA~f E: AGENDA ITEM: SUBMITTED BY: June 10, 2008 Request to adapt a resolution urging Governor Koine and the Virginia General Assembly to enact a significant transportation funding package during the forthcoming special legislative session Paul M. Mahoney County Attorney CGUNTY ADMINISTRATOR'S CGMMENTS: ~ "`~ SUMMARY OF INFaRMATIaN: -rl~e Virginia Association of Counties has prepared a model resolution for counties to adopt in anticipation of the special transportation funding legislation session scheduled for June 23, 2005. It is requesting that each member county adopt this resolution and send it to the Governor and our members of the General Assembly. This model resolution calls on the Governor and the General Assembly to enact a significant transportation funding package in an effort to develop a solution to the Commonwealth's transporta~rion infrastructure needs. STAFF RECOMMENDATION; It is recommended that the Board of Supervisors consider the adoption of the attached resolution. ATA REGULAR MEETING GF THE BGARD GF SUPERVISORS GF ROANOkE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 2005 RESOLUTION URGING GOVERNOR KAINE AND 'SHE VIRGINIA GENERAL ASSEMBLY TO ENACT A SIGNIFICANT TRANSPORTATION FUNDING PACKAGE DURING THE FORTHCOMING SPECIAL LEGISLATIVE SESSION WHEREAS, an efficient transportation network is crucial to sustainable economic growth in the Commonwealth, a cleaner environment, and enhanced public safety and quality of life; and WHEREAS, the Commonwealth faces a documented transportation funding shortfall including a recurring and inflating road maintenance funding shortfall res~~lting in the Commonwealth Transportation Board eliminating and reducing programmed project spending totaling $1.1 billion in the new six-year transportation program; and WHEREAS, the Virginia Department of Transportation is transferring almost $400 million in fiscal year 2008 from road construction funds to support road maintenance activities; and WHEREAS, the eliminated and stalled project monies include primary, urban, and secondary construction funding reductions to regions and localities of up to 44 percent for fiscal year 2009; and WHEREAS, funding for new highway and bridge construction is diminished as the annual read maintenance shortfall continues to escalate, and the estimate to repair the Commonwealth's 1,700 deficient bridges totals more than $3 billion; and WHEREAS, regions of economic importance to the Commonwealth, including Hampton Roads and Northern Virginia, confront major transportation funding challenges in addition to those shared by all other areas of the Commonwealth; and WHEREAS, transferring state general funds to transportation neither adequately supports documented and recurring transportation infrastructure investment needs nor serves to protect the Commonwealth's additional core services including public education, health care, mental health and retardation, and public safety; and WHEREAS, Virginia has the nation's seventh lowest motor vehicle sales tax rate and the Commonwealth last enacted dedicated, new, significant, and recurring annual statewide revenues for transportation in 1986 including the last increase in Virginia's modestly low gas tax rate of 17,5 cents per gallon; and WHEREAS, since 2006 the Commonwealth has enacted significant reforms to improve the coordination between transportation and local land-use planning. NSW, THEREFQRE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, hereby calls on the Governor of Virginia and the Virginia General Assembly during the forthcoming transportation special session to enact a significant ~kransportation funding package to include dedicated, new, significant, and recurring annual revenues to address the Con~~monwealth's documented transportation infrastructure needs. BE IT FURTHER RESOLVED that the Board of Supervisors urges the Governor of Virginia and the Virginia General Assembly to enact dedicated, new, significant, and recurring annual revenues to eliminate the road maintenance shortfall; increase funding directed to interstate and primary highways, urban and secondary roads, and transit projects; guard against the transfer of general funds to transportation; and address the unique transportation needs of specific regions of the Commonwealth including initially Hampton Roads and Northern Virginia. And that the Clerk to the Board of Supervisors is hereby directed to send a copy of this resolution to the Governor, the members of the General Assembly representing the Roanoke Valley, and the Virginia Association of Counties. ACTIGN NG. I~f EM N0. .~`~ AT A REGULAR MEETING 4F THE BGARD GF SUPERVISGRS OF RGANGKE CGUNTY, VIRGINIA HELD AT THE ROANOKE CGUNTY ADIUIINISTRATIGN CEN~~ER MEETING DATE: June 10, 2008 AGENDA ITEM: Requestto accept and appropriate grantfunds inthe amount of $120,000, for updating building footprints and address points in the Geographic information System. SUBMITTED BY: Elaine Carver Chief information officer APPROVED BY: Elmer C. Hodge -~ County Administrator CGUNTY ADMINISTRATOR'S COMMENTS: SUMMARY~F INFORMATION: Earlier this spring Roanoke County's Information Technology Department and Emergency Communications Center joined farces to submit a grant application to the State 1Nireless Board. This grant will provide updated building footprints and address points on the County's Geographic Information System. Roanoke County needs to complete the maintenance and clean up of our building footprints and address point creation or correction. Vile will use these funds to purchase building footprints from Virginia Geagrapf*~ic Information Network ~VGIN} corresponding to ouraerials, as ourfootprints arefrom 199 and the aerialsarefrom 2006. V1lith corrected building footprints, we will contract for address point creation. There are about 8000 address points which need point location correction. -f he County must have this information updated before the Computer Aided Dispatch software upgrade scheduled to occur during the 2008 calendar year. FISCAL IMPACT: Matching funds of $30,000 will be required and these funds will come from several deparkmental budgets including the information Technology Department. There are no recurring funding requirements, such as maintenance, etc. AL'~ERNATIVES: 1) Accept and appropriate the grant funds of $120,000 to the Information Technology Department. 2) Do not accept the grant funds of $120,000. STAFF REC~MMENDATI~N: Staff recommends alternative 1, accept and appropriate the grant in the amount of $120,000 to the Information Technology Department. ACTION N0. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT 'fHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: June 1D, 2005 Request to renew the contract to provide Commonwealth Attorney services to the Town of Vinton for $8,200 and appropriation of funds for fiscal year 2008-2009 Diane D. Hyatt Chief Financial Officer Elmer C. Hodge ~~ ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since July 2004, the Commonwealth Attorney's office has been providing service to the Town of Vinton through a contractual arrangement. The Town pays a fee to the County, which is then distributed as a supplementtotheAssistantAttorneys in the Commonwealth Attorney's office. In return, they handle the prosecution of the Town of Vinton's criminal cases, including traffic infractions, misdemeanors, and preliminary hearings of felony cases. This arrangement has worked well for both parties, and they would like to renew the contract again, with the same terms as the current contract. A copy of the contract is attached. FISCAL IMPACT: The Town will pay the County $8,200 to provide legal services forthe 2448-09 fiscal year. This moneywill be paid tothefiveAssistantCommonwealth'sAttorneys, asasupplement of $58,60 per pay period. The $8,244 will also cover the employer portion of the FICA tax for these employees.} STAFF RECOMMEN~A`~ION: Staft recommends the following: 1. Approve the attached contract for the County Commonwealth's Attorney office to provide legal services to the Town of Vinton for the 2DD8-D9 fiscal year. 2. Appropriate revenue of$8,2DOfrom theTown ofVinton, and appropriate increased expenditure of $8,2D0 for salary supplements and FICA for the Commonwealth's Attorney's office in 2DD8-09. CONTRACT FOR PROFESSIONAL LEGAL SERVICES BE IT KN4wN THAT this agreement is entered into by and between the Town of Vinton, Virginia thereinafter sometimes referred to as "Town"} and Roanoke County Commonwealth's Attorney thereinafter sometimes referre to as "Counse "}. Counsel hereby agrees to furnish the following services: Representing the Town in the prosecution of criminal cases, including but not limited to traffic infractions, misdemeanors, civil and mental hearings, and preliminary hearings of felony cases, as well as cases in Juvenile and Domestic Relations Court, and in the Court of Appeals of Virginia on petitions for writ of error. Counsel will also act as a legal advisor on criminal issues for the local law enforcement Town of Vinton Police Department}. The scope of this contract does nat include litigation or proceedings arising out of or involving tort or worker's compensation. These legal services are to be provided under the immediate supervision of the Roanoke County Commonwealth's Attorney, Edwin Randy Leach, III. In consideration of services described hereinabove, the Town hereby agrees to pay the Counsel $8,200 per annum to be used as follows; 1. Each of the five attorneys listed in Attachment A will receive a pay supplement of $58.60 per pay period. Based on 26 pay periods per year, this amounts to an annual supplement of $164D each including the employer portion of FICA tax at $4.49 per pay period}. 2, Any amounts remaining, due to turnover in the office, may be used by Counsel for other office expenses, related to Vinton cases. Upon execution of the contract, the Town should mail a check in the amount of $8,2DD to the County of Roanoke, Attention Ms. Diane D. Hyatt, PO Box 29800, Roanoke, VA 24018. At least semi-annually, Council will provide a summary of cases handled by Council, showing a breakdown of the cases handled on behalf of the Town of Vinton. The County of Roanoke will include the pay supplement on the County payroll checks for the attorneys listed on Attachment A. Any change in attorneys will require an amendment to Attachment A, which will need to be signed by the County Chief Financial officer, in order to insure that the payroll change is made. A copy of this amendment will by mailed to the Town of Vinton, Attention Mr. Kevin Boggess, 311 South Pollard Street, Vinton, VA 24179. This contract is for a one year period only, commencing July 1, 2008 and ending on June 30, 2009. This contract may be renegotiated on an annual basis. This contract should be renegotiated thirty days before the beginning of the new fiscal year in order to insure the continuation of the payroll supplement to the individual attorneys. All records, reports, documents and other material delivered or transmitted to Counsel by Town shall remain the property of Town, and shall be returned by Counsel to Town, at Counsel's expense, at termination or expiration of this contract. All records, reports, documents, pleadings, exhibits or other material related to this contract andlor obtained or prepared by Counsel in connection with the performance of the services contracted for herein shall become the property Town, and shall, upon request, be returned by Counsel to Town, at termination or expiration of this contract. The Town and Counsel acknowledge and agree that the Department of Justice has the right to review all records, reports, worksheets or any other material of either party related to this contract. The Town and Counsel further agree that they or either of them will furnish to the Department of Justice, upon request, copies of any and all records, reports, worksheets, bills, statements or any other material of Counsel or Town related to this contract. Counsel agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 194, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 1124, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and counsel agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Counsel agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. IN WITNESS WHEREOF, the parties have executed this Agreement as of this day of TOWN SIGNATURE Title: COUNSEL SIGNATURE Title: ROANOKE COUNTY SIGNATURE Title: ATTACHMENT A The following attorneys will receive a supplement of $58.60 per pay period for work performed for the Town of Vinton, during their period of employment with the County of Roanoke, for the period of time beginning July 1, 2008 and ending June 30, 2009. Marian A. Kelley Patrick C. Buchanan, Jr. Aaron T. Lavinder Ashley E. Sweet Brian T. Holohan AMENDMENT TO ATTACHMENT A Due to changes in personnel, the fallowing individual will no longer receive a supplement of $58.60 per pay period, for providing services to the Town of Vinton: Name of Attorney Effective date to stop supplement Due to changes in personnel, the following individual will begin to receive a supplement of $5S.6o per pay period, for providing services to the Town of Vinton: Name of Attorney Effective date to start supplement Submitted By: Edwin Randy Leach, III Commonwealth's Attorney Date Approved By: Diane D. Hyatt Chief Financial officer Date ACTION NO. ~ ~,~ ITEM N O. ~, ~' AT A REGULAR MEETING OF THE BGARD GF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE RGANOKE COUNTY ADMINISTRATIGN CENTER MEETING DATE; June 10, 2008 AGENDA ITEM: Acceptance of Gander Way into the Virginia Department of Transportation Secondary System. SUBMITTED BY: Arnold Covey Director, Community Development APPRGVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S CGMMENTS: SUMMARY GF INF~]RMATI4N; KTJ Limited Partnership One Hundred Fifty-One, KTJ Limited Partnership One Hundred Seventy--Six and KT~I Limited Partnership One Hundred Seventy- Seven, the owners of Oppidan Retail Center in the Hollins Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department ofTransportationrequesting that they accept 0.37 mile of Gander UVay from the intersection of Plantation Road OVA Sec. Rte. # 115} to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required, STAFF RECGMMENDA'I'I~N: The staff recon~~mends that the Board approve a resolution to VDOT requesting that they accept Gander Way into the Secondary Road System. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE BOTH DAY OF JUNE 2008 ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE DF GANDER 1NAY INTO 'rHE VIRGINIA DEPARTMENT OF TRANSPORTATION SECGNDARY SYSTEM. WHEREAS, the streets described on the attached Addition Form LA-5{A}, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Gffice of the Circuit Court of Roanoke County, and ~NHEREAS, the representative for the Virgiria Department of Transportation has advised this Board that the street{s} meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request far addition, NSW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street{s} described on the attached Additions Form LA-5{A} to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for c~~ts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator far~rhe Virginia Department ofTransportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Vllanda G. Riley, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File .-~ 0 C y u d a~ 0 0 0 U `.. ~--a O w z 0 Q Q 4~ .~ ~ c ~ ~. ~ ~L~ ~ ~ ~ .., 'tia ~~ ~ O ~ ~ ~~ ~~ o u Z . ., ^ r ~ ~~ o .~ ~ o~w ~ ~ ~r ~ U ~ cn ~ ~ a~ .. °~' ~ ~ ~ ~ a ~ ~" ,,,,, .~ ~-•' a ~a a ~ x ~, ~ a a a ~ ~ o ,~ ° °o ~ 0 0 ~ ~ .~ o ~ ~ ~ ,. G ~ '~ ~` ~' ° c °o °o .~ ~ a ~ ~ ~ ~ ~ ~ .. ~ a a a ~ ~ ~ ~ U ~ ~ ~ ~" ~ ~ ~ ~ ~ ~ '~ a '0 v 'd A ~° A 'v A ~ A ~ ~ ,~ ~ o 0 0 ~ ~ ~ ~o ~ '"~ ~~ ~ ~ ~ ~ ~ Gam} a ~ 6~7 ~ ~ ~ a ~ u a ~ ~ a e ~ a °~ w~ o H .~ a i w o N ~ a L w o N ~ a ~ w o H ~ a ~ w o N ~ a ? w o H ~ a ~ w o H ~ a i i .. a~ ~ ~ ~ ~ O ~ a~ C7 ., ~ ~ ~ N M '~'t u] ~G [~ N U .~ a~ .~ 0 .~ .~., .~ "~ 0 4? ~., U ~ •w +~ Q~ i~l ''~ ~ ~ ~y ?-~I !"3 ~m 33 ~t:~~ ~1[' i p ~ 'n k ~~~, , : ~ f , ~~` o ~ ~ f . , , , . .~ n c*1 O .. ... 0 b4 c~ .~ ~. ~° a~ ~ r~11 0 ~ h~ ~ .~ w ~~ o U ~~ U ~ ~ U ~ ~~ ~ ~ U b 4" ~ Q r,,, O 4'" ~ O ~ Z ~ ~, cd ~ O ~ 0 ~ ~ ~ ~ b U y ~ U ~-' ~ va ~ ~.+ ~ ~ ~ ~~ ~ ~ .. ~ same ,p~ar~r~ n --"~..'«- rar exr ~,r moteB~ 1G L0~ ~~ Y ~~~ ~~' ~ '"~ ,,~ .r ' L 1~" y0 ..r ' ~ 1 ~ "[1 ~p w 1 ~ ~ ~ y ~~ 1 ~ ~ y 1 ~ +0" ' ~1~ ~1 ~ ' ' ~% ~' ~ e1 i ~ t ~~ ~~ ~ ~ y 11~ 1 5 ~ ~ ~, 1 y 1, 1 r ~~ ~ 1 L ~ ~ ti Q, w,~ r6 '~" -V~- d~ ° ~''~. ~p b ~ ~~'' ~ ~, ¢, a "`~ ~ a ~ ~ ~ ~~ ~ ~ ~~ g h ~~ ~ ~ ~n ~~ ~ ~' ~ ._ -~ ~~ r ~„ ~. ,`~ r ~ ~ ~'~ y ~ i A ~ r v~ ~ ~' ~'"~\~ ~ 1 ~ • ~ ' .o '" ra f fps. ~a ~ ~ r ~ ~ , , • Y .,~ ~/1 1+'y ~ ~` ~,. ~ hl~~y I~ ~ ~~ S r ~ ~ ~c r ,~ *~ Q ~ y~.~~'`y~ ~~ ~ ~ 1 ~~ / Y ~~ ~ ~ ~~ jy ~ ~~ r r . , . ~ ~ ~ '~ ,7 ~; ~ 1 Not to Scale ~ ~ ~ ~l{r~°'' ~~ 1 ~~ PR~~C~SI~~ A.I~~Z~I~~~N S~-~O~VN IN ~F~A~ DESCRIPTIt~N LENGTH RIGHT Q~' UVAY R~ADIIUAY vVII~TH SERVICES Miles feet Pact ( ~ Houses Gender V~ay -from tha in#arsection with o,~l 50 & varies 40 2 Plantation Road VA Sec. Rte # ~ ~ 5 to ifs Gul-de~sac. Sheet ~ RGANOKE CGC1N~~~Y r ~lppidan Retail (~'en~er l~F~'A~'TMEN~T OF Acceptance af~ gander 'day into the ~i~~ginia T~epaz~~nent GOi~1N~UNTTX DE~F~GpM~N~T~ o~'T~~an~sportatio~ Secondary System. _ VICINITY ,MAP ' ~ ~ M ~1(~i'w'1r W . ~ cur r+e ,~+n~ ro wpm ~~ -- NORTH ,y ~ $ r ~1~1 5~ ~~ "~ ~~ y ~ ~~ 1 r~iTif~11 y~ ~~ .~ X11 , ~1~ -,~~ ~ ,, ~ ~ ~, T M { N ~ 'tl ` ~ f~ o~ ~ 1 ~ ~ ~ ~ ~~ O r ~ ~ ~~ 1~ ~ 1 1 ~ ,~- ~~ ,~ ~~~ ~~ ~ ~ ~ ~ ~.. ~ ~ ~ ~ ~ 4 ~ , ~ • ,~ b ~ 1 ~^ ~~ ~' •~ ,~ ~r ` , ~ ~ ~ ~, ~~ , . • ~ ~ ~ '4 ',~, o~ `~ ~ '' ~ y ~ 'f ~ ~ ~~ ~~. . ° ~ ~ 'a~ ~ ~, . ,~ ~ . G' \ ~ .o G ~ ~ ~1 "~ ~ ~~ ~ ~ 1 ~i~~~ "~ ~ \ V ~ k ~~~ ~ ~ '~ 4 p T~ ~ V ~1~ ,. ~~ ~ ~ ' ~` ` ~~ 1 r r+ 11~. ~ , Not to Scale pR~pC~S~U AUD~~l~~C~~I ~~~~N IN BRAY ~ES~RIPTIGN L~NGT~I RIGHT GF ~IIA1l RUADVI~AY 11~IDTH ~~ER1lIG~S ill[iles Peet Feet Houses Gander Vilay - frog the intersection with o,31 50 & varies 4Q ~ Qlentatior~ Road OVA Sec. Rte #_ ~ ~5 to its cul-de-sac, ~' Sheet 2 ~~~~dan ~e~~il (~~~~er Acceptance off' ~xande~ day xntc~ the '~ir~~~nia Uepa~tment o~'T~~~ansportation Seconc~ar~y System. R~AN~K~ ~~C~'I~Y D~PAR~~I~ENT ~~~ C~iUI~~UN~'T ~ UEV~;~O~i1~N~~~ . _ VICINITY NIAP ACTION NO. ITEM NO. ,L.~' ~o AT A REGULAR MEETING OF THE BOARD GF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE; June 10, 2008 AGENDA ITEM: Acceptance of the remaining portion of Crutchfield Street into the Virginia Deparkmentof Transportation Secandary System. SI~IBMITTED BY: Arnold Covey Director, Community Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Innsbrooke, L.L.C., the developer of The Village at Hollins in the Hollins Magisterial District, requests that the Board of Si~ipervisors approve a resolution to the Virginia Department of Transportation requesting that they accept D.414 mile of Crutcr~field Street from the intersection of Hollins Road Sec. Rte. 601 y to the end of state maintenance of Crutchfield Street Sec. Rte. 1904} Q.08 mile from Fair Oaks Drive. The staff has inspected these roads along with representatives ofthe Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No countyfunding is required. STAFF RECOMMENDA'I'I~N: The staff recommends that the Board approve a resolution to VDOT requesting thatthey accept the remaining portion of Crutchfield Street into the Secondary Road System. THE BOARD of SLIPERVIS4RS OF R4ANOKE CQI,INTY, IN REGULAR MEETING ON THE ~ 4th DAY GF JUNE 2~~8 ADOPTED THE FGLLGVIIING: RESOLUTION REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF CRUTCHFIELD STREET INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. VIIHEREAS, the streets described on the attached Addition Form LA-5~A}, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and VIJHEREAS, the representative far the Virginia Department of Transportation has advised this Board that the streets} meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and VIIHEREAS, the County and the Virginia Department ofiTransportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, N01N, THEREFORE, BE IT RESOLVED, this Board requests the Virgir~ia Department of Transportation to add the streets} described on the attached Additions Form LA-5~A} to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy ofthis resolutior~ be forwarded to the Residency Administrator for theVirginia Department of Transportation. Recorded Vote Moved by: Seconded by: _ Yeas: Nays: A Copy Teste: Vllanda G. Riley, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation Fiie C/~ 3 a~ +~ 0 Z N W 0 a Q O w z 0 Q Q 0 0 0 b~ Q ~. ~, 0 a u a~ u .~ 0 +~ I u ~ ~~ Q A ~ ~ o ~ ~ ~ ~ 0 ~ o ~ ~ ~ ~ ~ . ~ ~ ~. ~ ~ *+ ~ L 4: "C ~'"" r.,, ~ ^' ,~ ~ ,~ ~ o 0 a~ ~+ o a ~Z .~ 3~ ~ ~ .~ ~3~ ~ ~ a.; '~ .. ~; ~ N ~ ~ ~ '~" v ~ d Q ~ y ~ b b b ~~ b ~ ~ ~o 0 ~ ~ ~ ~ A a 4 a ~ ~ ~ ~ ~~ a ~ ~ ~ 0 0 _ o A.' _ p,, 0 .. 0 .. 0 0 ,~ ~ ° x ~ ~ ~ ~ ' . ~ I~ ~ r~ . -~ ~ v ~ ~ N ~ 0. ~ 00 4~ ~ ~ ~ `~ ° c ~ ro Q ° A Q A ~ ~' . ~ ~ ~o ~ ~ v ~ A A A ~~ b ~ b ~~ o rG }' o_ ~ N o ~ o ~ ~o ~ ~ ~ ~ o w a °o w~ o~ Ey~. ~~ A~a ° w c E~ ~ l~ ° w o F ~ a, o ~ o N ~ a, ~ w o E~ ~ a ~ w o F+ ~ w ~ w o H ~ w ~ ~ ~ ~ ~ _ ~ ~ tH ~ U G +, ~ U z ., ~--~ a o~ .. .., .. 0 H .~ b u a~ ~' z ~, w ~ ~ ~ c~ c,.., W a x~ ~~ U ~ ~ ~ ~ ~ cd a ~ ~ ~ r0 ~ ~ ~' ~ a '" Z a 0 ~ ~ ~ ~ ~ ~ ~~ ~ ~ U w ~ ~~ ~~ ~~ ~ w~ ~~ Z t .. 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":I~ +I; ~'; U ' ~ .y ]]]~~~--111 J'/'~ I~ ,. ~~• ~.. pr~aFas~~ ~.~an~Txc~~v ~~~v~~ ~~ ~~~ • DESCR9PTiDN LENGTH RIG~{T ~1=1NAY R(~AD~lAY 11VIQTH SERVICES Miles feet Feet Houses • Crutchfield Street ~ from the intersection with Hoilins Road OVA Sec. Rte # G~1} tQ the end of state o.4~4 40 & varies 32 4~' maintenance of Crutchfeld Sheet OVA Sec Rte # X904} O.oB miles from Fair yaks Qrive. • S~~~T• l 't'he V~ilage at ~o~lins R~A~N~~ GQt.tN~`Y ~cce Lance of"the remainin ortion of C t DEPAR'T~ENT ~F P ~ ~ ru c~~~~eld Street C~Mh~UNITy ~EVE~O~'M~ ,~. rota the Virginia Department of'T~~~ansp~rtation N ' Secondary System CRU1~'k~7f1.0 ~l S1Rffr ~ ~ ~~r~~ 1 ARQ;~~f OR1 ~" ,~ ~Q' ~~~ ~ ~ ~ 1 ~„ .-~.c , `~BR~O~c'~Jf1Y ~ ~1 ,, ~ D~IRCA ~ - GRRf fRN RQ,4~ ~1Rll ~£ ~, ~ i ~'4 '°~ R«cf~FSr . _ ~TI~rN~`F~'Y MAP NORTH i ' ' i ~ ~ , , ., ,•, ,,., - ~ 1 .. - .~ ;~' ~I 1. ~ ,. ?. ' I •i , . ~~ "' _ '_~ ~ ::'.r .. ~..! r.,. ,~'.,..._.,. 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" '.• .. •{ n r.: i;.~ .~,~•., ~^~~~ ~/ ,mow,.... -'' ' ~,: r'. /~ 'mow 'r :, ~$ r .L.fL.f,~,•J t, ~~' ..x[` ~'~3~: '* n 'i..C~*f 4 "„j 'w,•„'" ~ „ `~, @,~•,. , h ,C' ~~i~,..iJY•k'%'"~ ~~~"""v~".75~"ti ~~,j j ' r y' '~ ~h " ~r -~ ~~N~~-;~:•'~.s _ !N,~ ~ _ l~ _ ~... , .., ~, ~ _, r•-~.r.W .; ,n,:,'r' J:r"r "„{".~;.. .,r h ~+~.~:F:'• ' ~.~(yL,~,'~~ w,:;r I • 1. .. _.,. - ~.r. u- ~ _.. - 1 ~"~'.'~i• ... ,.. - ... ~- ~ ~j ~. d '1 ~ W ~ .~ i'ar ~1.~1 11~• ~ vi''. > "rJ' y •~ ~ :: '~ r „' ~~' 1' ri r' t . a' ~ ,; Y,'f; , 1 ~Nr ' • ~! ~ „Y ' i PROPOSED ADDITION SHOWN IN GRAY ' DESCRIPTION ~ LENGTH RIGHT OF WAY IROAOWAY WIpTH (SERVICES L Mies Feet Feet Houses Crutchfield Street -from the intersection with Haiiins Raad OVA Sec. Rte # ~~~~ to the end at state D,4~4 4U & varies ~~ .47 maintenance o~ Crutchfield Street OVA Sec, Rte # ~ 9D4) a.U~ miles f~~om Fair Uaks C~rive. S~~E~I.2 V The'~il[age at Ho~~~ns ROAN~K~ C~~TNT~Y Aece tance of~the x~emainin ]JEPAR'I~N~.ENT' OF A ~ pox~ian of ~r+utchfield Stt~eet c~~mrNrr ~~~ Into the Vlrglr~Ia I~epar~rnent off" ~Transpor~ation .. ~ EL~PIV~N~" Second ~xy System. i ~ '7--r~ CRU?'~Nf7ECD ~ 1 STR~r i - r~~ ~ ~~ ~RA.!(~RE pl~li~'~- ~~ ~~ ~ ~~ r ~~ / C1~~~ ~ -CAR~lAN R~AO ~ ~ ~' . ~'~ DRl ~~ ~ .n . VI~~T~Y N~A,~' 4 i' ~~i .-,w..ar~ ...r„ti•,,,.,'' ' ...-r...u,r~v..r.~ ..w~.......,,.~„~..r,,...~.+.,,.~~~rw f I' } ~ .~ 1 ~~ 1y ~. ., it rig' ,.h ,', r F ~ ,r,,~'/.? r ^. ~ d'igx ,.n~' ' t. `ti/I i, x~~-,'hs~7A,_.;.,, '. v>„ .~MWi4'..""~ '~n}4'`~~I' k •; ,. _ - ^~'• ,~ ! ;,,q~wr ~.{~w%~"• `'~ W' ~~ ~.:. _~W"a~i~ i :f Kfr. 1 ..w i,Op -~ r ~ ~Jr. i ~' ' 1 .~,~, ~ ,fir,. ~•C~ 1. ;~ r,r f ~~ ~ -- ~' ._. r ~ r ~ ~„~ ~"' , ~w°~~ ~~~~'~~ '1 i .. lti, _. A. ~.., r if, yi f1^h ~~hti~ ~ F„ _' .. ... ~.x~ r: i ~ ~~t .,~ ! , ^~~~ .t .r 1,11 t,_s ~.' ~ •1 ,,... 4 ,1.. ~ h. • ~yw ..".w ,•1 ~ ~r.y 1'~'~Y ~. }L ' ~ a"'~ ~ 1~ ...~ .. ,rw ... r..i ; w. r...r ,.- ~~n -~ i ..~ ~ ~ . ~' ~ ~, ~'RUP~SEU AllD~TIQ~i SH~V~~' ~N ~1~.A'~ DESCRiPTI(~N t.ENGTH RIGHT GF UVAY RGADI~VAY WIDTH SERViLES Miles Feet Feet Houses Crutchfield Street -from the intersection with Hofiins Road ~1lA Sec Rte # 60~~ to the end of skate d.4~4 4U & varies 32 4l maintenance of Crutchfield Street OVA Sec. Rte # ~ 904} Q,O~ miies from Fair Gales Drive. ~~ sHEE~r ~ R~~1N~~E C~ Tlae Vll.lagc a# ~~olllns t~TY .. DEP~R'IYMENT ~F Acceptance o~~the remaining portion o~~~'~utchfield Sheet CGMMCTN~'I~ D~V~tJ~PNf~N~T into the V~rg~nia T~epa~tment o~'~~'r•anspo~~at~on .. Secondary System. ' ~~ - - - ACT14N N0. ITEM NO. .S - ~ AT A REGULAR MEETING aF THE BGARD GF SLIPERVIS4RS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE RGANGKE CGUNTY ADMINISTRATIGN CEN`fER MEETING DATE: AGENDA ITEM: SUBMITTED BY: June 10, 2008 Acceptance of a drainage easement from English Construction Company, Inc. to benefit the multi-generational recreation center Paul M. Mahoney County Attorney CGUNTY ADMINISTRATOR'S CGMMENTS: SI.IMMARY GF INFGRMATIGN: English Construction Company, Inc. is donating to the County a nonwexclusive easement 20 feet in width to receive storm and surface water drainage from the County's multi-genera~kional recreation center to a creek. The deed of easement is attached to this Board report. The County Administrator or his designee is authorized to execute the necessary documents to signify the County's acceptance of this donation, STAFF RECGMMENDAI'IGN: It is recon~~mended that the Board authorize and approve the acceptance of this donated easement. 1 This I~ocumer~t Was Prepared By: Return ta. Roanoke County Attorney's Uf~icc woa~s Rogers PLC ~thk} P.O, Box 14125 Roanoke, VA 24x3$-125 Tax Map Reference Nas.:26, ~ 5-~ I -0 ~ ,40-0000 GRANTEE IS EXEMPTED IiROM RECaRDATION dE TAXES AND FEES PURSUANT Tq SECTION 5$, ~-8I IA(3}, CODE OE VIRGINIA THIS 1~EED ~F EA~S~11~~NT, dated as of May , 2005 by and between ENGIrISH CGNSTRUCTI~N CGNIPANY, INC., a Virginia corporation, as Grantor, and THE BaARD GF SUPER~'ISgRS GF RQANQI~E Ct~~C~NTY, VIRGINIA., a Political Subdivision of the Commonwealth of Virginia, its successors or assigns, as Grantee, wITNESSETH: WHEREAS Grantee is the owner of a parcel described as "Parcel ~" on "Plat Showing Combination and Subdivision for English Construction Company, Inc. creating Parcel ~ ~11.9~5 ac.}and Parcel A ~l7$.10~ ac.}, Hollins Magisterial District, Roanoke County, Virginia" by Hurt & Proffitt, dated December l ~, 207, revised March 5, 2008, a copy of whicl~ is recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia as instrument No. 200503143 thereinafter referred to as the "Fiat"}; WHEREAS Grantor is the owner of Parcel A as shown an the Plat, containing approximately 17$.104 acres thereinafter referred to as "Parcel A"}; and WHEREAS Grantor has agreed to provide Grantee an easement across Parcel A for storm. and surface water drainage facilities; NG'~, THEREk,GRE, Grantor hereby gives grants and conveys unto Grantee a nonexclusive easen~enfi 20 feet in width over, under and across Parcel A ~"Drainage Easement"~ for the construction, installation, maintenance, inspection, replacement and repair of suitable facilities for storm and surface water drainage, including pipes, ditches and culverts and the right of ingress and egress thereto, the center line of which is as follows: Beginning at a point that is ]V, 83° S2' 48" E. 62 feet from the northwesterly corner of Parcel B; thence leaving the beginning point S. 57° 33' 1 b" E.12b.53 feet to a point; thence N. ~6° ~7' 47" ~. 273.23 feet to a point; thence in a northeasterly direction N, Z~° Od' 35" E. Zg4,00 feet to a point; thence N.12° 48' Q2" E. 70.Q0 feet to a paint at a creek; and. Together with a temporary constnuctian easement l5 feet in width over, under and across Parcel A ~"Temporary Easement"} as reasonably required to construct and install the drainage facilities, including the right to stockpile top soil and the right to excavate and grade the area adjoining the Drainage Easement, which Temporary Easement shall adj ain the easterly boundary of the Drainage Easement, (1485275-I, 031362-~~OO-a~ ~ Upon cvn~pletion of construction and installation of the drainage facilities, Grantee will cause the Temporary Easement area to be smoothed and restored as nearly as feasible to its anginal condition, and the Temporary Easement will terminate. This conveyance is subject to all enforceable easements, conditions, restrictions and matters of reca~rd. IN WITNESS wI~1JREGF Grantor has caused its corpaxate name to be hereunto subscribed by its duly authorized off cer, all as of the day and year first above written. English Construction Company, lnc. By A. Daug1 alton, Jr., Presiden STATE OF VIRGINIA ) ~i~ To-wit: t~o~h OF leo a-noK e- ) The fare oin instrument was acknawled ed before nae this r~~ rd da of g g g Y ~. GL , 2~~g, by A, Douglas Dalton, Jr,, President of English Construction Campan , lnc, Notary Public My Commission Expixes: c~ o~ ~~1~ ~,,, ~ ~ ~ ~,,,, ~", ~QT ~, ~u~~~c ~r : REG, #15912 "; ~ ~' w f IYIi~~IVIY ~ r Mail Deed to: : MY coM ~ ' ~Xf'1R~S ' ~ '" r~'~ Aga ~'~ Paul M. Mahoney : ~ ~. , ~ ~~ ". Roanoke County Attorney s office '~,~~~A~TM p~,,~`'~ P.~~ DOX 2~$~d d~l~dd!14t~1~. Salem, Virginia 24~ 18-500 ~~ ~ ass~~s-~, 03 ~ ~~~-ao~oa-or } This instrument is executed by a duly authorized administrator of Roanoke County, Virginia, to si~n.ify acceptance by the Board of Supervisors of Roanoke County, Virginia, of the real estate conveyed herein pursuant to ordinance # adopted by the Board an .~~ ~ ~. __ , 200$. Approved as tQ form: .~~ e Paul M. Mahoney County Attorney Board of Supervisors of Roana~e County, Virg'nia By Elmer C. Hodge County Administrator State of Virginia County of Roanoke, to-wit . rod ~. The foregol~ag instrument was acknowledged before me this a~ day of ~.. , 20D8, by Elmer C. dodge, County Administrator, an behalf of the Board of Supervisors of Roanoke County,'Virginia. Notary Public My cornmissian expires: off- ~ ~ ~~ 4~~~~~~wt r t r-,tr~~~r ~ Q4~`.~~-•~•. a~ ~ ~' ~ ' ~ ~~ ri ,' NQTA~Y ``, ~' e ~~~~~~ MY CQt~P~ISStQN : "" ~ ~ f ~ ~'•, ~ ~d~ Wpb! J .~' ,' ~ ,~ ~•~~: 1~~~~Iflt4tilE1 ~~~o~s27s-~, o~~~~~-aa~oo-a~ ~ \ . •1~' l / ~' ~__-~ ~~~ ~~ ~~ k .-~' ~ ~, k ~ f~} a ,~ ~ ~ r ~ , ~, $ ~ ~ .~ ~+ ~. .~,. I i~ r ACTION NO. ITEM NO. 1-- g AT A REGULAR MEE1rING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: June 10, 2008 Request from Roanoke County Schools to accept and appropriate Medicaid funds in the amount of $1,931.50 Elmer C. Hodge ~' (Y~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following: Certain personnel of Roanoke County Public Schools are required to maintain certifications andlor licensures in orderto be eligible to bill for Medicaid services. "these expenses are paid by the employee. Roanoke County Public Schools has collected approximately $17,000 from Medicaid Admir~istra~tive Claiming and would like to request that $1,93`1.50 of the funds be appropriated to reimburse those certification costs for the 2007-08 school year. FISCAL IMPACT: The special education budget will be increased by $1,937.50. ALTERNATIVES: None STAFF RECQMMENDA'~14N: Staff recornmends the appropriation of Medicaid funds totaling $1,937.50 to the Special Education budget for certification andlor licensure expenditures. ACTION NO. ITEM NO. Z ~ _ AT A REGI.ILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRG{NIA HELD AT THE ROANGKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: June ~ D, 2008 Request from Roanoke County Schools to accept and appropriate funds in the amount of $51,950 received from the Virginia Department of Transportation for an easement at Fort Lewis Elementary School Elmer C. Hodge ~-~ ~~~~ County Administrator CGIJNTYADMINISTRATGR'S COMMENTS: SUMMARY 4F INFGRMATIGN: Roanoke County Schools requests that the Board accept and appropriate the following: ~fhe Virginia Department of Transportation recently paid the Roanoke County Public Schools $5'!,950 for an easement to the property bordering West Main Street ~U.S. Route 11 } in front of Fort Lewis Elementary School. The staff recommends that these funds be appropriated in a separate capital account to be used by Fork Lewis Elementary School for carr~pus improvements when West Main Street is widened in front of the school. FISCAL IMPACT: The Capital Account will be increased by $51,950. ALTERNATIVES: None STAFF REC~MMENDA'rIGN: Staff recommends the acceptance and appropriation of funds in the amount ofi $51,950. li'1-1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition from 2006-07 Operations Audited balance at June 30, 2001 July 1, 2007 Payment on Loan from Explore Park Balance at June 10, 2008 Amount $14,488,420 2,234,779 16,723,199 20,000 $ 16, 743,199 °/o of General Amount 8.23% 9.51% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2007-08 at a range of 8.5%-9.5% of General Fund Revenues 2007-2008 General Fund Revenues $176,033,678 8.5°/0 of General Fund Revenues $14,962,863 9.5°/0 of General Fund Revenues $16,723,199 The Unappropriated Fund Balance of the County is currently maintained at a range of 8.5°/0-9.5°/0 of General Fund revenus and will be 'increased overtime to the following ranges: 2008-2009 9.0%-10.0% 2009-2010 9.5%-10.5% 2010-2011 10.0%-11.0% Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge f County Administrator M-~ C~3l~INTY4F RGANaKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the C1P, architectural/engineering services, and other one-time expenditures.} Amount Audited Balance at June 30, 2001 $6,218,669.55 Transfer from Department Savings 489,135.00 Remaining funds from completed projects at June 30, 2001 251.39 August 28, 2001 Upgrade to the 800 MHZ Radio System ~5,000,OOO.DO} December 4, 2001 ArchitectlEngineeering fees for the renovation of the former X115,000.00} Southview Elementary School Balance at June 10, 2008 $1,533,061.94 Maior County Capital Reserve (Projects in the C1P, debt payments to expedite projects identified in C1P, and land purchase opporfunities.~ Audited Balance at June 30, 2001 $1,049,620.00 Appropriation from 2006-20o14perations 2,219,410.00 July 24, 2007 Acquisition of property for Fleet Maintenance Facility ~89D,DOD.00} September 11, 2001 Needs assessment and program analysis for Glenvar Library X100,000.00} Expansion Balance at June 10, 2008 Submitted By Approved By Rebecca E. Owens Director of Finance Elmer C. Hodge fit"' County Administrator $2, 339, 030.00 /~'l- 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA June 12, 2001 From 2001-2008 original Budget Appropriation for Legislative Liaison Amount $100,000.00 ~~24,000.00~ June 26, 2001 Appropriation for the veteran's monument at the Vinton War Memorial ($30,000.00) April 22, 2008 Appropriation for the Gates Foundation Online Opportunity Grant ($13,000.00) May 27, 2008 Appropriation for Executive Search Services for County Administrator ($21,100.00) Balance at June 10, 2008 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~~ County Administrator $ 11, 900.00 /~- ~ TELEC~MMUNICATIGNS TAX REPGRT CGUNTY OF RGAN4KE, VIRGINIA Month of Collection Tax Description 200fi 2001 2008 January Consumer Utility Tax Landline $ 94,947.90 $ 86,811.94 $ - Consumer Utility Tax Wireless 116,433.91 123,642.12 - Gommunication Sales and Use Tax - - 275,569.88 E911 Service Tax 61,427.25 61,616.6D - Cable Franchise fee 240,925.74 237,369.11 85,908.48 Total 513,734.80 509,499.77 361,478.36 February Consumer Utility Tax Landline 93,D52.78 11,481.D3 - Consumer Utility Tax Wireless 116,093.91 - - Communication Sales and Use Tax - - 291,112.62 E911 Service Tax 59,753.00 58,515.52 - Cable Franchise fee - 36,121.67 70,725.82 Total 268,899.69 106,118.22 361,838.44 March Consumer Utility Tax Landline 92,561.36 - - Consumer Utility Tax Wireless 104,178.63 - - Communication Sales and Use Tax - 207,485.17 387,479.10 E911 Service Tax 64,339.14 - - Cable Franchise fee - 80,692.40 98,803.20 Total 261, 079.13 285,177.57 486,282.30 April Consumer Utility Tax Landline 96,802.50 - - ConsumerUtility Tax Wireless 128,673.20 - - Communication Sales and Use Tax - 270,338.98 317,663.49 E911 Service Tax 60,650.90 - - Cable Franchise fee 216,295.38 75,020.70 92,881.59 Total 502,421.98 345,359.68 410,545.08 May Consumer Utility Tax Landline 92,941.49 - - Consumer Utility Tax Wireless 117,319.69 - - Communication Sales and Use Tax - 271,078.33 288,110.06 E911 Service Tax 60,264.73 - - Cable Franchise fee - 92,259.95 96,747.70 Total 270,525.91 363,338.28 384,857.76 June Consumer Utility Tax Landline 95,748.48 - - ConsumerUtility Tax Wireless 119,760.11 - - Communication Sales and Use Tax - 268,293.91 - E911 Service Tax 60,455.05 - - Cable Franchise fee - 84,186.19 - Total 275,963.64 352,480.1 D - July Consumer Utility Tax Landline 95,417.26 - - Consumer Utility Tax Wireless 121,823.44 - - Communication Sales and Use Tax - 300,558.02 - E911 Service Tax 59,649.70 - - Cable Franchise fee 245,481.66 78,603.22 - Total 521,972.D6 379,161.24 - August Consumer Utility Tax Landline 92,306.09 - - ConsumerUtility Tax Wireless 116,219.46 - - Communication Sales and Use Tax - 237,729.17 - E911 Service Tax 59,979.00 ~ - Gable Franchise fee - 86,818.45 - Total 268,504,55 324,547.82 - September Consumer Utility Tax Landline 85,834.51 - - ConsumerUtility Tax Wireless 121,460.78 - - Communication Sales and Use Tax - 255,253.93 - E911 Service Tax 59,393.73 - - Cable Franchise fee - 87,629.46 - Total 266,689.02 345,883.39 - October Gonsumer Utility Tax Landline 83,920.09 - - ConsumerUtility Tax Wireless 122,949.21 - - Communication Sales and Use Tax - 349,811.69 - E911 Service Tax 58,855.42 - - Cable Franchise fee 22fi,573.74 87,629.46 - Tvtal 492,298.46 437,441.15 - November Consumer Utility Tax Landline 84,089.65 - - Consumer Utility Tax wireless 120,728.15 - - Communication Sales and Use Tax - 349,D07.66 - E911 Service Tax 59,751.01 w - Cable Franchise fee 28,744.85 85,936.15 - Total 293,313.86 434,943.81 - December Consumer Utility Tax Landline 83,566.76 - - Consumer Utility Tax Wireless 121,724.13 - - Communication Sales and Use Tax - 283,592.07 - E911 Service Tax 6D,069.78 - - Cable Franchise fee - 87,478.22 - Total 265,360.67 371,070.29 - Grand Tatal $ 4,200,763.57 $ 4,258,021.12 $ 2,005,001.94 *Effective 20Q7 the Cable Francf~ise Fee is received monfnly as compared to quarterly receipts in 2QQ6. **2007 Breakdown provided by the Sfate of Virginia Tax Department Submitted By Rebecca E. Owens Directorof Finance A roved B pp Y Elmer C. Hod e ~~~ 9 County Administrator ACTION NO. ITEM NUMBER AT A REGULAR MEETING DF THE BQARD DF SUPERVISORS DF RDANDKE CQLINTY, VIRGINIA HELD AT THE RDANDKE COUNTY ADMINISTRATIQN CENTER, MEETING DATE: June 10, 2008 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of May 31, 2008. SUMMARY DF INFDRMATI4N: GOVERNMENT: SUNTRUSTIALEXANDER KEY 36,933,050.73 SUNTRUSTIALEXANDER KEY CON~fRA 281,998.70 SUNTRUST SECURITIES 3,005,655.46 SUNTRUST SECURITIES CONTRA 24,780.65 40,245,485.54 LOCAL GDV'T INVESTMENT PDDL: GENERAL OPERATION 6,876,948.78 6,876,948.78 MONEY MARKET: BRANCH BANKING &TRUST 2,256,398.49 SALEM BANK &TRUST 1,225,529.52 SUNTRUSTIALEXANDER KEY 35,497,257.44 SUNTRUST SECURITIES 7,961,807.65 SUNTRUST SUVEEP 7,679,148.69 UIIACHOVIA 2,628,832.71 57,254,974.5D TOTAL 104,377,408.82 06!03108 ACTION NG, ITEM Na. ~ ~ AT A REGULAR NIEEI"ING GF THE BGARD OF SUPERVISGRS GF RGANGKE CGUNTY, VIRGINIA HELD AT THE ROANGKE COUNTY ADMINISTRA1rIGN CENTER MEETING DATE: June 10, 2448 AGENDA ITEM: Work session to provide information on Community Development Authorities ~CDA's}, SUBMITTED BY: Doug Chittum Economic Development Director APPROVED BY: Elmer C. Hodge County Administrator C~LINTYADMINISTRATOR'S COMMENTS: SUMMARY ~F INFORMATION: Staff would like to take this opportunity to share with the Board information related to Community Development Authorities, CDA's can be valuable economic development tools that assist localities in financing public infrastructure for significant and important development projects, while bolstering the communities' tax base. Jim Johnson and Kevin Rottywith Morgan Keegan & Companywill delivera powerpoint overview of this financing tool. Mr. Johnson serves as Roanoke County's financial advisor and possesses valuable professional knowledge of the r~istory and use of CDA's in Virginia. Paul Mahoney will then discuss the process of community preparation far accepting CDA proposals which includes future Board adoption of an ordinance supporting the consideration of CDA's in general, and the adoption of Guidelines by which the County would analyze potential projects. Attached for your review is a copy of an arkicle from the Virginia Municipal League's recent May issue of "Virginia Town and City" that examines the use of CDA's in the Commonwealth to date. Upon con~~pletion of this VIlork Session, it is the staff's desire to receive Board approval to further prepare far formal adoption of this important economic development financing mechanism. It is anticipated that the next step of this process would take approximatelythirtydays. I-Ilt1F ~~1'OI~DS A~ chang- ing tllc way nla~rp localities a.ttd deti~lopers work togedlcr; C{oiu- mu]~ity Development Autha~•it}: Dri~~e by the busy Coliseum Cen- tr~~l a~•ca of Hampton, alld fi•nn•t Tr]ter state fill you'll see a _ ~~tst constl'rlctioll site: Pc3utisula Tojti~l Centel; energised by X95 Illillian raised tlll~uglt a C~Dt~,. Hear] ~i•est 55 tulles, and I-fib Till take yari by anotltcr project: the Farms ot• ~~cL+r milt, financed to the #ur]e ol~ ~~6 million through a CDC. At]d hop D#1~ the it~tersta,te at the 5's Street eut iii Riclirllotld, turn ]el't ~rI Broad Street, and ynti'll 1]e i1I the hcc[.t•t of yet ancithelr CDA project: The SG7 rllillioil I3roacl Street revitalizatiot]. SltbttCbiin~ Rtrt'al. ~~1 uI'1]all Gore. CDAs are [[it e(~[tc~l-opparhrlllt}' #DOl for con~riiut~itics, property awrters and clc~~elapers lacking fc~r fillanring in t11I eI1Vl1'UI1tIletit t~]at loC CC?a..sorls both l~Inancial and political alight not be especial]}~ ~vclcotmng. "CD~Ls are sc~arillg itI popularity as localities and de~~elopcrs re~t.lize that CDr~s used proper]}- can a11Ai~' l~otl] to arhic~~ their goals faster' a.nd cheaper," says I~eI1 Po~~-ell, I]]~tt]aging director at~ Stone ~; Yout]gl]erg, Lt,C. Pa~l~ell vas the lead l~aniiet• #or t11c three CDAs listc{1 abo~~c aaul has beer] tl]e 1~ankPr in about 7Q percent of the CDA bonds issued in ~rrgit]ia. Ry proti~itlir]g ~[ iligher level of public infrastrtictt[re sooner, GaAs have t11e poti~'er to jump start Pra•}ccts that tinder rrtvre traclitior]al finallc- ing arrangQmen#scould dragon for years. Th1ey offer elected officials a Si'c1}' tD laolstet" their Cpi]lllxtllltlCS~ tax base witlloul asking far a gcrlcral tai ir]crcasc to pay for the in]prv~~erllel~ts, And CFAs force rle«fo~~ers t~ cotnc to the tal}le armed cvitkt the elldorselllent of propert}- o`~rncrs and ~irith a business pla.rl suf~ICientl}r sound tl]at «~1te1I they ga ant in the real ~i'at•ld, son~eane titi7ill 1)e w]]]ing to lt'II(1 t~Ilr`t1.1 1I30l1e}' in col'rft- denee tl]a.t the plartr~ed projert will getlerttte suH-icicnt re~~ntte to repay tl]e ball, "It's it]1pc~r•taitt to ttt]clcrstancl ~vllat a C1)t11s," sa}'S II~lchrrtond ~`it}' ~attt]cil 1'residcnt Bill P~trltele. `}1 CDA is a type of special tax asscsstlrertt district. Tl]o5e 1]tt~~ ]leer] lrottitd far a try long tit~ze ~ a means of pro~nditlg pttl[allcecl scr~nccs or infrastructure im- prc~~~;trtcnts iri a define{l nrea." GDAs, lIe saps, a#ler "a bit of a reliitcrtlcl]t ol` a eoinei]tional business impro«ment district." Harnptnn C~it}r Colitlcilma.n #~a.ntl}, Gillilal~.d pets it a n~~ little more cniorl=ttlly. CDAs, he sa}-s, are sl>eaal ta.+c districts "an steroids.'' C)r]e strct]gtl~ Is trI therr flexiEaility: Says rarttelc, "You can design the fee or fees cliil'et•entially, ... 5o a CDA is a t}rp~ cal• special tax asscssinent district but instead of one size fits all it alla~~rS gall tQ have SOII3C dilleLCrICeS !Il ha~~• the fees a.re charged," That's just one reasvl] Hai]tptciil a17d I7..iC111]lt~rl{l tl}I'nc'a t0 CI)As to penance critical projects, Both cities faced tough prDi~lei]]s. For Halnpton, tax re~~nue fror]~ or]e of its most itnportalit retail <~.reas, the Coliseum 1~Iall, vas failing, bccar~se #lie 1cJ7Ds- style ci]closccl tllall was a cliru~sattr. For Ric.~1t11ottcl, the Broad .street xrez -what Par~tele calls a "defining str•etcl] of do~~~nta~ti'n" - eras a t]]ess. In Hampton, City ~~Ialtager Jesse ~~1Tallare says the mall ownet•s "recognised the tlccd to transform the pralaerty," a1.Id the decision toys rea.clled to rede~~elop tl]e i]]alI irI a mixed-ttse, to~~~n-center' cor]cept. BtU that rey[tircd iiltnlertse ch~[itges tl3 Illl"I'iiStl'ItCttll'C "' roa{1S, IYc~tP.l" c~t](1 jVr`IStC«'atel' 1lnpra~~erl]eI]tS, pr'11"king s#rt]ctures, parks artd rllorc. Sa}'q Glllllar]cl, "The e~'1)eC]Sf'. to recreate that property wa[r]d be alt ex.- traar{linary cha.llet]ge for the property o~4Tners." Enter Pei]tnsula To~~~n CetiteC ~otnutunit}- De~~elolitllent r~uthorit}; authorized by the City Coutlcil artd etnl~vwexecl tllrougll the stag axle to issue bcmcls to frr]ar]ce the pttl~lic inFra- strt]ctI[re• Tile iiDnds will be septic] tis- iF~g part Df tl~e re~~l7tiCs a~cnerated by the project; illcremelrtta.l tai re~~eritiCS, ittrdudirlg real estate, sales, tt}ens and anluselneltt taxes, In addition, there's a specit[I alssesstllcnt ot1 soles ant] property titi~itl]iII tllc boundaries of the atttltorit}: But nlake no t~~istttke; t1t a torts] cost of tt]are tltitn X275 rllillioll, the mail's o~~~ners ~tt•c insisting Ileac-il}; tt~o. ~1s frn• the City's it liar t]n oi~liga,tion for rile lior]cls issued 1~}- the CDA, and its im-estn]e1lt is lirr]itcd to ~2 n~illior] spell] clemolisllillg ~, flyo~~er. GilGlat]cl emphasizes rvl]a.t he ca.ils the `~~~o~ti~" }actor. "Fevple l~at~ to see change," Ile says. CDAs make the re~ri]ue streai]~ bondable: ``Boom, in otle day yott in~~est tl]e money a1ld have a dramatic i13lpact." ~~th}- didn't the oily sit]Iply use tll0re tra.dtttonal t]letllOdS, purl[ping public dollars into ~vl]at's clearly a critical part of Ha1IIi7tot]'s retail and CDrn1IlCrClr~l ll~~rt? Anyone fainiliru• with Hampton politics kttaws tllatpast public-private «rlttrres and ether uses of public dollars tv ei]caurage privy#e im~estmetlt l]ati~e cat[scd political firestnrir]s. Then, too, there's simply the issue of fin~.icia.l lii~lits ~-- ~Y1]at the city can afford to tlo git~~er] its marry obligations. E~rrl with those political and finan- cial cot]sitleratic~iis, Gilliland says "tlte right business dccisiori waltlcl be to pttt public dollars into it, Yo[r cannot allow i# to ga awa}:" t7K, that ~~7ould have been the right business decision. But what ~ti~Otlld really ha~'e h~[ppened ~ti~ttho]It a CAA? The mall, Gilliland says, itiTauld lla~'e becolllc "a flea market," But the t~Drl gate Hamj~tatl ~,CtotllCr ratite. `I'llerc's iI0 gCtlcral tai it]crease tea prui~ide dollars for tlils inasSive rode«Ioprrtent, 1~1]stead, the IIIOt3e}' comes #1'ar21 the 4tiY1[C15 al~c~ ~.itttre tax retrenrte generated b}' busi- nesses aild residetatswithin the district. ~'1'hether all this works relnarrts to be sccl~, but clearly the cit}- and the owners cattld not settle f'or the status {l~io. Nor could R-icllrnvitcl he content with allowing Brottcl street to renlaiii ast a}resc~re. The gtrestipn, Cotilicil Presidei]t Pantele say's, `tiros "ha~v to tlu~ke that represent the kind of capital city ~~•e aspire to be." Six or seven }-eu s ago, he says, "the stakeholders ~iTere strtlgglillg ~4Tith ho«r to change the l~utdscape." ~1ud it svgs not a pretty la[aclscapc. Granted, people clearly t~'ai]tccl to line in downtown. Sig~lil'tc<~tirt projects ~vcrc ]tildes ~va,j; ~tlt, ~'t}'s I'antele, "People ]lave to feel good slid secure oboist rnrttitlg into an arez." Gi~t~rt tkie grim situation ~ti~itli litti•kir]g and VIRGIIIIA T4YfN & CITY 7 streetscapes, Broad Street sit~~ply `~~~SCt't offering the i:ind of envi~~n- t]tent necessar}; But ttiihci-e ~tilas the n]oney ;wing to t;oii,a fi•ot~Z to chaa1gc it? "Tile cl]allenges atld demands for capital funds are tfer}~ substantial at]cl many Iilnes difftctiit to keep up ~vit}I," says Panicle, partir.~~lai~y far older localities «~th ttt•l~atl illfi•asti~ttcturt~, i]]cludit]g ] QO-year-old se~~tiers and iI]adequate lighting and sidet~~all;s. het there i~7as a deterr]~it]ztion that son]ething Itad to lie done. !L ~ l ~fl t]]illion trfigl~ list ~~~tis pa~•cd to ~E~? n]il- lion,and tl]c B~•oad Stt•eet Cot]]tt~ullity Development Autltarily ~ti-etzt tQ t~~ork, But it has not ~r~a-kad ~~~ithout i'a1S1IZg SD[I]e C4I1CC!'I]5, ~itt] Johnson is the voluntet'r cl]aii•tt]an of trio Broad Street GDI~. ~~nd as an ant-estt~]ent bat]);cr -his firill tiYc~S nOt ll]4'OIV~CI tIl tl]C BCQad Street financing -- he brings real expertise to his assessment of both this specific project and GI)As in general. ~olYnson'.51}assess issut: abatis the Rroari Street CDh: ``Y t11iIIl- the ret~t]ue projections ~vcrc fia~verl tram tl]e 1~egrnnitlg." His criticism gets at ti]e door to the Pandora's Box of CFAs. 'I'l~e fletiil~ili- Ipthey offer in titi°ays to fil~ance projects is bath a sticngth and a r4'eakt]ess. The strel]gtl]s are clean-: Costs ran be spread arotti]d, phased ail and out, and struct~tred so that those tuba get the greKtesl Ueuefil pay trrorc. Btrl get tvo craativc, and you instate trouble. The stoic la~~ estahlishit]g C~Drls ;~llo`~~s tlretn to ol~ei•at.c~ the infs'a5ti-trc~ i~trc imlrrut~metrts they linrti]ce, For I~Pa~.d Stl'eeC, those ilnpraven]ents included parlti- ing st~•uctures, uzd built into the ~I1]c~IlCia) assumption far j•epaying tlla bands is revenue !'tom parking "~'he i~]hcrent flA~v in the Broad Streetj ~D11 is the retinue projections '~~'~l'~ aV~]'ly cnthusi~tstic, and tl]at }]a~ put a strai~l on Inal~ing clelat sclvice con]pared to the pro~ec- t1p1]5,'? Jvltn$at] 5~y,9. Poi~~ell leas a dill'ctent vice; He thinks the Biaad Street CDl1 kiss ti~~o]I:cd c~~cll, Clearly it 1];~s txaas- foy-1~]ed t1]e area, t~~itll, Po«=ell says, about ~5fl0 million hl ncFtir ult~estment that ca~~]e a}ter the Ci~t~. 11nd lie says tl~e CDA rcti~nae ha.5 been adeclt]ztc to pa}r debt service etfery }-ea~• so f ai. "I undat:stancl these may he a shortfall ne.Kt year," he say,t "and tl]e CDI~ I]zay borro~t' ft•ot~] the cit}T Ho~~~. eti~cr, ~t~ith the ape~]ing of the i~iiller ~ Rhoads Hotel, the GaI-penter Cantor and the feclei•al coul~haase, I ~1~ould think them sl]o~]ld l}a plenty- of pasI,.ing revenues aVaalable to n]eet debt se~Vice and pay l}ack the cat}," Richmond also ivei]t out an a limb t~~hen hand x]ialkt~ts balked at purchasing the lxinds. Sa the city assumed a litl]~ lied liability- l'ar }repayment, and in doing sa, it aolnplc~-- mised oI]e of the attractiti~e features of CD11s; The local goVel"rlttlClltS a1'e alas on the Hoak for the debt issued by CD11s, Ag~.iti, state lattiT spells out tl]1t tl]e debt af' the (~D~1 is t]at an vbligittion of t}]c localit}- ~. -ttr]less the locality specifi- I' cally- takes on tl]e l~u clen. Pudic Infrastructure fot~ the ~ernrts vii htew Kent project is being financed with $g8 mutton issued through a CDC. Pantele says Riclur]ond leaders si~ttlaly felt they had to da it to iriake the deal happen, because tl~e consequences of saying "nD" ~t~ere tUa dit-e, Bttt I'aaltclc is gaick to point to the bright side, "Tl]e et~vi~~o~]mcnt slang Broad ,Street t~~a~ ~lcarly inlpi~ov~ed and the ret-ital;zation of that tlefiti- ZC]g Stl'CtCh of dat~]tot~~ta RZCllltlolld ~ti-as acceleratet~. And ~ do not tliit]lti the city t-~auld have replicated those itY]I}roVCn]G`nt5 ii'ithout tl]~ CD~1..., I think the CD~1 ~i~as the light-Coal fog' the right xeason at the I~ght tit~]e." ~Ie notes, too, that the city l]as receit'ed h~•o or three xncreascs in its l~ot~d ]~.til]g during this tuna. He makes that point in response to clucs~ bons about whether localities ran have their board ]-stings af['catcd by CDC delat, ncve~- mind t4~ltat the latti~ saj abQUt local obligation for GD11 debt. It's a paint that ~tirallacc uld Gilliland of Hampton «~crc both sertsitivc tv a.5 tl~efl, "'The concept of ot~et~apping debt tiros troubling to us," says ~1'allace. ~~acal gavcrl]rnents suit}~ st]`ot~g 1Mnd ratings taut that fart I]ecause it's a sign of financial health artd because, the better you]• l~al]d ~~.t;ng, tl]e less It Cfl5tS tU ~}UI`1'014' Il1QI]Cy. Bltt et'~I] though CD~~ debt might not, techni- call}~ and lull}; lie at] the books of a local gavernt]]ent, I~ting agencies loot: at debt capaci#~; '~•1(hat is }rout ability to raise taxes to pa.}T that debt? If a CD1~ lays do~~~I, lv~• exa~t~ple, S MAY 248 Construction of the new Peninsula Towiv Center in Hampton is being ftnanced with ~9~ imi[lion raised through a CdA. ~~•a••.~Gl~~;;• . • • , , :on estab- i produce •• ~ ~iCiEYC~ :}."i•:21lllL[~~SZIII 1~1-•I~T•.G111~S tliitlt . -. ~.. P.. , .:•:<~::;;:;?:~~1[1~.LR~.aD.S~~~T;[0 [~a[: [1~SGDI1• leS q. ~ . . . ... <;:'. •.~:~. .. .. . ~Q~"C.pLlilti Il 01715» '~iUt••:..a11d:.•:• .cs,a ~'~ . .. • • ... ......_,.;:_: •ail:::.:,:',..•"~,r.......".....^.; ...:~. otlie~fe~tu•lh~it.~akes•:~D1Ls~'t- ~~ ... -~. ".. $ ::dns ~s a'n imPo . rta'nt but'.,, n~a~l•: .. . .~ 1 • ~ ~:, '•::..:... ney • •, ~ tractive t~ loe~ ~overnRients. l1~Ia • .. . ~ ~~n €~ A ~®~I~h .... . .. .. ... •• • :Cos..:.. ., ,:,.... .. esGD14se:be;~~tcd. gril`'•. u~ on .Y ,l? . . ..: borro~~~ed • ,GD~.``:shal~ not,l,e• ~ by ..,':::::~:.r • . ~~ BIt1AI'~ey ~~ ~~~~~ .. . • • . ••. " • e on b the oK~e • .:.o at le~•~•~~:~.1~:::•.,::;:.~.:-: • .~~.• ~• ~: ••• P ~~• Y .. ..r ..:.......... • .. deem d o canshtu a a d • .. e t . t ~~ty t • is 3 .... 5~ iN D THE ' S 11~ D~ E in • e~~cent of the land•~'ea:or:assc~sed~..`~:'`:~'~'~-.~::~: .. :. ~:. ~ : • .. •:•• : •.:. • ., or obii Lion of an ~.:`of~er•~• . litical•:.:`:.. ;~.. • ,. .. ~ Y ~°~:..: r the state code. GDAs are peri~jit- ..... . ~ .`....•:; ~ •.value of lard" tivitl~~ t~e~bdundaries~~w• .. ,. ...... . ...:..........:: .. . subdivision, and shah not~iin . a~t,u on:~~•' ~• P .~~.~.:•... ~ : r ed to pa}t 1`or ui~jic' frastru # P ~n ctu e .:.:... f~ h r o .~# a h r~ • e~. o aced ut o ::::~ P.. p' ...... :..".... :. . °~L a i •~:deb ack of an other ~ o t al• '. . e. t c c :#~ ... P ..tY Y P:,..:..:.. „ , ithin the baundanes o the f - . . .... ... .:~f:.ou want•a CDI~••.,.....du•~a~ ~eaa. '.: :.: -: ;'.:>.,.::Y ::".,: ~ Y:. •~ .,... .; suldivision," • •• ,• • . , : ,.. • . , hori The definition of in- out ty. :.; . . • • ... • • :. Vin: dark Gouuty, f`ar e};a.mple, a "~ Crastructure is im ressivel broad, P Y .. • ~Y~ ask #'or: it? • : Y ro'ect •called the 14~a. sail at lrvr!- ..P ...J ~ •`• • ~ ~ . Yncludin but not limited tv: roads . • Because GD~Is throw h a Vi~Ti~ ... , g . tY.'.~`:.•~' • •• ~2 million in GDS . :~~liamsbui ~t~sed.: ` ~ : . ,~ .. _ ~ • ~• • ~ bred s arkin aa•a curbs aP gg • ..: .. • • o#':~rnechanisms can raise more foi•~a'`.:•::':: . :, ~, Y ~• • for infrastructure: But riffs to •~ a~ • • ~:. .',P Y ~ ~ sidewalks, trafl"ic s4gnals, storm- ..•'... • ' . ~ .; •• ~et~e~v meet ib eCt -~ or redevela - • ~ ` .. P l~ ; J . P .: tl3e `develo er ~`aCed firza~iciai rohlems .~:`: ..P P .. • ~ti ater management systems and - • • . _ ~•: m~nt~•~ #hat might not get •finat~cing .. ... .... ....... . :.:: including the h~arq ::`~n~ its projects, • .... ~ .... uis .• •~• • ~ ~ ee gluts end naore• r sty t doe , ;.• . .~ . .... _ :. •th~ou l~:m,ore tl~adrho a~•~cutes .:...:.....:.. ~ ~ . ~ ~ ,n •,• , r..•... en`~ove~~ ...;~~ . e talc Vie.... .... .'.. b a.lender. Y and outdoor facilities f or recre- . , • . ., ; .. . . •• .•~~~iether~~ubl~o,.pnvate or:a~ publrc-pn- ` :: •.. y4 ~at'S the,fallaut/ ... _.:. atianal culture! and educational _ • ~i ~~• vote, a~~tnershi . '441~en. .. P. • c •`vell 15 day, ,... • P.. , . ` C ~l,~-Vhtte, the count s.finance a:~ y p~ix~]OSCS, SChoalS, ~Ce Ste#ions e~i1Cl • . . • . . •.• or x~hen theie s no ~vell at•all ::a•::CD.~ • direc~o~;;•s~ys:that the obligation far ~ fire trEia~s a.nd securit facilities, ~ Y .. . can turn~:on • he s i ot. . •••t P g • • • tran5fei~s to a.ny oKmer, tlxe deb~~~ervlc~ C/D1L~ can also rvvide P .:, . . • ~ •• •• C~]~Ls .:a~'e~••ei~po«~~rcd•:tQ:~ bonv~~r • • "~'o do`~ot~ se~.tlie ti~ansact~ans .. ~ as ~ •' sc~vices such as street vleu~in g~ .. ~ ••.:::monc tv~ a ::fv..r:..infstFut~i:r~``~.nd . . • . Y .. p ,Y.. • •. • • •• Navin a'ri .`.. :five°:ini act on the CDC g .. P . garbage cbsposal, enhanced • .. •r:~ti:;s~.~• • services.: s~•'r~~#e~:sf~ •~ e apd . ~ ~' . ~ ~ ~~• ar the ~~ar~uis.develgpment, :..:.This ~ ri ~ n n r secu ty, e1c s vl~~ emoval. . ::.• • • ... ~`then•repayth~:~ri~oriey dut?ugh;'.half- • . ........:~. ~:': particular GI~11-~ and partteularly.the::.. • • lnteresting~y, tlae code spe_ • ...:.::`•.cal~ `~~xe~e~~Ffercrit:mccha~us~s~•~.~:~•.'~ •:..:. ••~~.. -. ... • • iS inSUlat~d:•frv~i•:~.' fecal a~'~rnt~~At••- g •' ; ~ . • cif~cally sills out that GDAs era ....:... . :::ti°::•~~'~:::H~ lzet:~.~e~ments on., ro ... r . • ....:.:..•..... ... • :.:. tY l~.... .. P,...1~ :..... , • • . the devela er s financial d-fpicitit~es:•:"•;~.• ;:...~ . :....::, P .. ~..,::••:..::..:::•:• ~~• allo~ticdtofinance tnfrastructiire • , .. .. ... ' o~~~iers ti ithin:•th .. e GD11: ~:Far:e~am le ' P , • . , . . Eves deal. can be different. ~:~~. i~.t:.:.:'°;.-~. y ~. ' •• and recreational facilities for . • • .. ~• the::tax:i~ .e:... n•`• ~•'••~ a city might . ,..... ...... ".'..: • if tl~e debt service Tara D~ bon • • ~ a age-restricted active duff cam- • . . • .... • ::•:: , ut value b .. . .... . Q'~ a~~e3SCtj; . ... ......;, _ :~?:.:;w,::~•- cr o m ti .. w c n t eta T he leirders ~ 'auld unities, ibject m nun un st to a ~ ~ .: ...• . • :~~~:~.;-~ritlurt ~fh:~~::D1~'~ i ,could •be • •l:•,27. ... .t. . "..... . have to raceed a ainst the. xo r g p ~ tY . opulation requ remcnt. . TaYInc~einen# F~nanart~ :`:1~2e . •.~ • . :• . •t•• • :•• a B • r•~ • ~ • as~r~~ers Y1,i~hiil the GD1~ heeause the s .. But it s tivron tv think that g - Y :: gc lt ..ca u~e .airf : allof inereniental o . :p..... • • • ~ ~~ • r 1 i veal o~ernrnerit has na oh! ahan g g ~ C Dt~s are limited to borro~s ing . •• .. a?ever~ues.~ aise~ flra~gh:a:va.~iety.of:: ....::......... •• •~ ..unless it specifically accepts axe oblige- ~ inane to a far ro'ccts, The Y PY P ~ Y - •t?~X~S,•kl• f.~ ditl :. bu Ii4t 11[IlltEd ti_)~ . ; u: g •. ~ • _' • ~ ~ •••~• • Eioxi, r~tia that's another incentive Tor `~ may also "fund, plan, establish, . .. PenalP 'r~;;s~les •rrieals and occu- . ..... ~`lenderstd~be c~utivus in evalua#in a _, :.• g acquv-c, cai~struct yr reconstruct, :.• • .. pancy•.Tha~uicrenientalreti~nue coulcl;~` , ,.. .. • •~: ....... ~• : . ''`•~.~ •'`~iioject~They can't rely on tax dallai~s ::. enla e, extend, a ui ~ o aerate, ~ ~ I ~ J . , . : • • •for~ ~~ ~l ~:......1.e,:come ul art;~+arr lu ller:,,.: •. .... • • P $ • • : ~ ~ • ~ ~ bail. them out. .. . .... ~ and rriaintain the in#rashvchn~e . . ,. ~ . . • `tax~i~ates for •sales~ meals and occuparey • ~ • : , Gted,~~this can Beet canYplicated • iinpi~ven~ents cnuinerated in the • • • : ~ •~~itliiii•::the ~ounc~ies.•of a .GD11..• ~. • . ~~hile a localit~- might not be .~..,~uic~y~~:~~ ordiilance yr resolution establish . ... ~ :...`.~A con~binat•io~:vf higher•~.s$es~- :::'::: • ~•legauy ohligatcd to the debt, It rnlglit ing the district." _ ' ments.atu! incremental financing:~.~'he.::~:: • fcet?ts,best interests t~rere sei~~ed fay Such language opens the door • • fact tl.]at:tlle bpr~ds rnuSt l7~ ~eP~id~:,:..::::. • asst~iriing~the debt rn case of defa'uit. tc~ d1e complexity and variety of • • - • . thi~~ugh.zevenucs ~raised:~ti~ilhin the .. .~ • •• • • . : • .. Then, too, no natter' ha~~{ taxes are • • an~angenrents seen in GDx'1s. . •• .. ,..y ~ •., . . " `, Gl~1~s :boundanes•,is.~. 5t~o~~g ui4e;1t1v~ tl'liCturC~, there's only SO inucl~ ta.~: /~(~)/~l • • • . ,;. _._~.:.. ... ,. • • •• a en . • • tie] :.. er$, ar firms that .., lei; o .:p capacity ton#hiu a cair}muiut~; Higher ~::. • . . , . • . • .: ~ ~~~~r~~~~``~aw~. ~••c~:~ir~ :~ ,~ , • .: ~ .. ~ ~ ~ . . ~ ~ CDA. bonds ~oeali~y , . ~ ~ . ~ . Dcvcl~pment Authority ~ .. at ~ssua~ce LoudQUn County ~ ~ D.ut~cs Town Center ~~ . ~ ~ . , ~~6.~6.milGon ; . ~~.Prince ~rv~lliarrr, County Virginia Gate~~ray .~ , .. ~~.6~ milliop Prince ~rYilliam County ~ ~eiitage Hut~t:Commercial ~ ~1U.7.l.million ~anaver Co,~inty ~ ~~ ~ Bcll.Crcek , . $15.9$ million City of:~ichmond . ~ Broad 5trcet ~. ~fifi.,74 million . Henrico Cvuz~ty, ::~ Short Pump Town Center ~ ~ ~~5,49 million ,~ Sta~'ord County ~. ~ ~.~eiebrate ~Vuginia.~Iarth ~~ $~ I ..rnillian Prince wtlliam, County , :~lirginia Gateway ~ ~ ~ ,$~.D~ million . City of Portsmouth New,Port ~~ ~ ~ ~ ~ ~l fi.24 mi~ian Stafford County ~~ Cclebx~.te Virginia South ~ X25 million. ~ . ~e~4-.~ertt ~vurity ~ ~ The. ~'arn~s off' i1Tew ~~nt ~~~5,~~ million City ol'.Hampton H2~ ~ 59.E million City of h~aaiassas,Park Park Center ~ $ ~ 2.3~ ~aillio~. . ~Henrica County Reynolds Crossing . ~$14.~9 million . Fr'edc~ck County. ~ . Rtisscll ~ 5D ~ ~ ~ : . ~~ 1.1 ~ million Ci.~r o~ Hampton ~ ~~`Peninsula Tuzvn Center ~~ ~ ~ ~ $92.$5.snillion Henrico County .. ~ ~ TII~ Shops at white Oak Village. ~.~~23.87 million I3anover bounty ~~. Le~v~sto~tifi ~ ~ ~ ~ ~~. ~~$~7.67:rnillion Chesterfield. County Watkins Centre ~ $~~ :mil~ion York County ,~larquis ~ ~ ~ ~~32.8G million a 1Q percent increase in taxes within its boundaries to repay bonds, well and goad. But what happens if the local government feels that, for other reasons, it must impose x general tax iitc~~ease across the community? That increase ~~~ould, simultaneously, also pushup the taxes within the CDA, possibly beyond the point of sustain- ability. It could, simply stated, put businesses ~~-ithin the GD~1 out al" business because they couldn't af~'ord their taxes. That, some would argue, is a restraint, a limitation on taxing capacity, and could affect blind ratings negatively. While that may be the case, it hasn't happened in Virgitaia, and the counter argument is that CDAs could actually improve bond ratings by broadening acrd strengthening a community's tax bass and attracting private investment. Panicle's paint about Richmond's bond rating going up bolsters that position, Richmond's difficulties with its GDA stem from the complexities of the financial arrangements, It's good to keep in mind that CDAs can also be relatively simple creatures, "It's a lot easier to deal x~zth straight assessment districts. You can be more confident ot` your m~~enue stream," says Pantele. "Other ele- rrtents are less assured." A perfect example of what Panicle might call "a plain vanilla CDA, if a CD11 can ever be plain vanilla," is The Farms of New Kent. Tito ~Sf1 rr~illion in CDA bands ~ti+ill be cased far public infrastructure, including road, water and waste~~~ater improvement, nTo fancy bens and ~ti-l~istles Car this CD11. It will be a straight special assessment an property tkTithin the CDA. Far residential properties, ``that parcel's obligation ~~ill be paid at the ricrac of the home sale. It's built into the upfront cost," says County Admin- SstratorJohn Budesky. For cammercia[ properties, the payback is spread over time, so as not to create a disincentive for business, Nc«- Kent, tea, was concerned about the possible impact oC CDA debt on the county. ``~-~'e ~4Tanted to make sore `1-e understood what posi~on we'd be putting our gQYCrnnrenC in," says Budesky. Budesky says one benefit of the CDA is ltot4- quickly it allo~~~s d~c project to get moving And it's a big project, including a ~~inery, vineyards, a polo complex, single-family homes and age-resirieted housing. He says all the utility infrastructure can be done atone time instead of over 10 years, tiirhich might have bean the case with a traditional build-out using tradi#ional financing. "O~ir residents will be less impacted aver a shorter period." The county even recei~~ed $39 mil- lion upfront to pay for utility improve- ments ~i~ithin the CDA, as ti~~ell as to provide brander service throughout the county, That is big money for a still largely rural community ~+fith an annual budget of just over $~2 million and r~-ithout the tax base of some of its neighbors. The right tool at the right time far the right reason? Perhaps so. "CDAs are a ter~cific v+~hicle, particularly for redev~opment without hammering your band rating ar debt capacity," says Gilliland of Hampton. Pantele, of Richmond, appreciates flexibility in economic design, but acknowledges "that flexibility can also cause problems." Johnson, chairman aC the Broad Stt~cet CDA, has worfils aC praise despite his concern aver how the Richmond deal was structured. "The creation of a CDA can ha~~ beneficial results for the financial strength of a. loca.lit}r, CDAs arc a great financial mechanism for localities for the right projects if they are st,•ucturcd properly, They allow m~cnicipalitics to find other grays tv bring in development `vithaut raising taxes far evciyone. I'm going to have those people pay Cor their own improvements." ~~'ould Pantele go for a CDA in the future? "Y~5, In the appioprlate Circum- stances." He asks, "What's the best way to turn on an area of immense poten- tial~~, `h CDA." ~+:~ ~~~} About the au#har ,~'rssc ~. 7add,~i, rvlro ~ve~ irt,N~wjjort .New. wro~ of den about niu~it~~at acrd .~ta~e ~~ertrm~nt drrrir~ a 30}~~ar rtews~ia~er care; xo MAY zoos ACTION NO. ITEM NO. p' ~ AT A REGULAR NIEE1"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT ~rHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 2008 AGENDA ITEM: Work Session to discuss drainage projects and provide an update regarding the Stormwater Management Program SUBMITTED BY: Tarek Moneir Deputy Director of Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Time has been set aside for staff to report on the drainage and emergency projects completed in Roanoke County. We will also review the list of projects targeted for ~~ipcoming years. In addition, we woi~~ld like to bring yo~~ up-to-date on various issues related to the Stormwater Management Pragram, along with the proposed State and Federal regulations that could impact Roanoke County programs and procedures. Q ATA REGULAR MEEI~ING GF THE BGARD GF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE RGANGKE COUNTY ADMINISTRATIGN CENTER GN TUESDAY, JUNE 10, 2008 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE GF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business mattersaswere identified inthemotion conveningthe closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.