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HomeMy WebLinkAbout9/28/2010 - Adopted Board RecordsACTION N0. A-092810-1 ITEM N0. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Ratify and approve the execution of an option agreement on 5755 Crystal Creek Drive, Cave Spring Magisterial District, and appropriation of $6,000 SUBMITTED BY: Paul Mahoney County Attorney APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The property at 5755 Crystal Creek Drive in the Cave Spring Magisterial District (Tax parcel 97.05-01-17) is for sale. This parcel is surrounded by County property. It is across the street from the South County library property, and connected to the Starkey Park property. Staff is interested in buying this property because of its location. The owner, Grace M. Spradlin is asking $45,000 for the property. The property is approximately 0.28 acres and contains a small house. Staff would like to demolish the house and use the lot as an extension of the Starkey park property. The attached option will allow us the time to do the title work, the necessary environmental testing and determine the price to demolish the house. Staff will return to the Board at a future date for approval of the purchase of the property, and an additional appropriation of funds. FISCAL IMPACT: Staff will need an appropriation of $6,000 for the option fee, title work and environmental testing of the property. This money is available in the Minor Capital Fund. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the following: 1. Ratify and approve of the attached option agreement for 5755 Crystal Creek Drive, and authorize the County Administrator or his designee to execute the required documents 2. Appropriation of $6,000 forthe option fee, titleworkand environmental testing of the property. VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Paul Mahoney, County Attorney Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N0. A-092810-2 ITEM N0. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 28, 2010 Resolution approving and adoptingthe recommendation ofthe Roanoke County Bonding Committee to advertise and hold a public hearing on October 12, 2010, in anticipation of declaring the developer of Quail Ridge Subdivision, Section 8, to be in default, and to authorize officials of Roanoke County to exercise its rights underthe Developer's Erosion and Sediment Control Agreement and the accompanying bond Tarek Moneir Deputy Director of Development Services B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 20, 2006, W2 Enterprises LLC (Developer), a Virginia Corporation submitted plans and signed a Land Subdivider's Agreement with the County and was granted approval to subdivide a certain parcel of land, and to record a Plat of a subdivision to be known as Quail Ridge (Section 8). An irrevocable standby letter of credit of $58,407 was granted by Branch Banking and Trust Company of Virginia for the said development. An Erosion and Sediment Control Agreement dated July 27, 2006 was executed, and the Developer submitted a bond form (surety) signed by Erie Insurance for $10,000 for the development to proceed. The Developer agreed that measures for the control of siltation, erosion and all improvements to the land within the said subdivision would be properly and satisfactorily provided, installed and completed as provided foronthe approved plans. The Developer proceeded with the development as approved by the Department of Community Development. Page 1 of 3 On September 1, 2010, the Department of Community Development received a copy of a Cancellation Notice effective October 20, 2010, from Erie Insurance which was mailed to W2 Enterprises LLC. By letter the Community Development staff notified Mr. Jay L. Williams with W2 Enterprises LLC (with a copy to Erie Insurance Company) that W2 Enterprises LLC had not completed the physical improvements for the development. Countystaff also requested a rescission of the cancellation notice ora substitutablesurety by September 30, 2010. As of the time drafting this board report, County staff has not received any acknowledgment from the Developer or from Erie Insurance Company. The Bonding Committee has reviewed the development and considered the facts presented by County staff on the project and has declared thatthe Developer is in default based on the fact of the anticipatory default shown by the Erie Insurance Company action against the Developer. FISCAL IMPACT: The cost of completing the remaining improvements is anticipated to be covered by the funds on credit with the surety guaranteed by Erie Insurance Company for this project. ALTERNATIVES: 1. The Bonding Committee recommends the Board of Supervisors advertise and hold a public hearing on October 12, 2010, in anticipation of declaring the Developer of Quail Ridge Subdivision, Section 8, to be in default, and authorizing officials of Roanoke County to exercise its rights under the Developer's Erosion and Sediment Control Agreement and the accompanying bond. 2. Reject the Bonding Committee recommendation. STAFF RECOMMENDATION: Staff recommends that the Board approve Alternative I. Page 2 of 3 VOTE: Supervisor Moore moved to approve the staff recommendation and to schedule a public hearing on October 12, 2010 Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Tarek Moneir, Deputy Director of Development Services Paul Mahoney, County Attorney Page 3 of 3 ACTION N0. A-092810-3.a ITEM N0. I-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $80,000 to the Roanoke County Public Schools SUBMITTED BY: Roanoke County Schools APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School System is currently in athree-year contract with the Pepsi Beverage Company to sell their products in our schools. As part of the contract, Pepsi is compensating the school system $80,000 and requestapproval to havethefunds allocated to the Pepsi GrantAccount inthe capital fund for distribution to the schools. FISCAL IMPACT: School funds will be allocated by $2,950 per school. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of funds in the amount of $80,000. Page 1 of 2 VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N 0. A-092810-3. b ITEM N0. I-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $197,400 for five Division of Motor Vehicle Grants SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following five grants, from the Division of Motor Vehicles, have been awarded to the Roanoke County Police Department. These grants will be used to support the Roanoke County Police Department's traffic enforcement and training: • Grant in the amount of $45,600 to reduce alcohol related fatalities and serious injuries in traffic crashes. • Grant in the amount of $26,620 to reduce traffic crashes involving young drivers and improve teen driver safety. • Grant in the amount of $20,900 to increase traffic enforcement on Interstate 81. • Grant in the amount of $81,480 to provide for equipment and training for the regional crash team. • Grant in the amount of $22,800 to support the regional driving under the influence (DUI) taskforce. For fiscal year 2011 (October 1, 2010 thru September 30, 2011), there is no cost to Roanoke County. Page 1 of 2 FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of five Division of MotorVehicle grants in the total amount of $197,400. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Ray Lavinder, Chief of Police Dan O'Donnell, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N0. A-092810-3.c ITEM N0. I-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $990 from Pro-Tec Fire Services Limited for radio reimbursement SUBMITTED BY: Bill Hunter Assistant Director of Communications APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Prior to this fiscal year, the Roanoke Regional Airport utilized both City and County Fire resources on-site for initial response to emergencies on the airport runways or tarmacs. This support has been outsourced to Pro-Tec Fire Service Limited from Green Bay, Wisconsin. To comply with their contractual obligations this firm needs communication equipment capable of talking to first responders from both the City and County of Roanoke. The Roanoke County Public Safety Team has an established process of evaluating radio system requests and has approved the addition of Pro-Tec Fire Service Limited to operate on the 800 MHZ public safety radio system. The full details of this agreement are located in a Participant Agreement. (Attached) Pro-Tec Fire Service Limited has agreed to pay an annual fee of $990, due on the 1St of July each year. In exchange forthis annual fee, the Roanoke County Communication Shop will provide access to the radio system. FISCAL IMPACT: The County has received funding of $990 from Pro-Tec Fire Service Limited for access to the radio system. We request these funds be appropriated to the County's radio replacement fund to offset costs incurred for maintaining the radio system. This fund was Page 1 of 2 established in July of 2009 to offset the rising cost of maintaining this Public Safety Radio System. ALTERNATIVES: 1. Appropriate funding in the amount of $990 to the County's radio replacement fund for the purpose of maintaining the digital radio system. 2. Return the funding to the Pro-Tec Fire Service Limited and not allow access to the radio system. STAFF RECOMMENDATION: 1. Staff recommends alternative 1 "Appropriate funding in the amount of $990 to the County's radio replacement fund for the purpose of maintaining the digital radio system." VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Bill Hunter, Assistant Director of Communications Bill Greeves, Director of Information Technology Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N0. A-092810-3.d ITEM N0. I-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Confirmation of appointment to the Advisory Committee for The Regional Center for Animal Control and Protection (RCACP} SUBMITTED BY: Deborah C. Jacks Deputy Clerkto the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Due to the upcoming retirementof Donna Furrowwhowill be retiring effective December 1, 2010, Brent Robertson has been appointed to the Advisory Committee for The Regional Center for Animal Control and Protection (RCACP}. As these appointments to the RCACP are officially made bythe Board of Supervisors, it is recommended thatthe Board confirm this appointment. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ Page 1 of 2 cc: Diane Hyatt, Assistant County Administrator Ray Lavinder, Chief of Police Brent Robertson, Director of Management and Budget Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 28, 2010 RESOLUTION 092810-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 28, 2010, designated as Item I Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of Minutes -September 14, 2010 2. Request to accept and appropriate funds in the amount of $80,000 to the Roanoke County Public Schools 3. Request to accept and appropriate funds in the amount of $197,400 for five Division of Motor Vehicle Grants 4. Request to accept and appropriate funds in the amount of $990 from Pro-Tec Fire Services Limited for radio reimbursement 5. Confirmation of appointment to the Advisory Committee for the Regional Center for Animal Control and Protection (RCACP) On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C Y TESTE: Deborah C. Jack Deputy Clerk to the Board of Supervisors Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 28, 2010 ORDINANCE 092810-5 REZONING 6.54 ACRES FROM AR, AGRICULTURALIRESIDENTIAL DISTRICT, TO AV, AGRICULTURALIVILLAGE CENTER DISTRICT, AND TO OBTAIN A SPECIAL USE PERMIT FOR THE PUROSE OF OPERATING A CONSTRUCTION YARD LOCATED AT THE INTERSECTION OF TWINE HOLLOW ROAD AND MEACHAM ROAD, CATABWA MAGISTERIAL DISTRICT (TAX MAP N0. 63.04-3-56), UPON THE APPLICATION OF BOBBY TWINE WHEREAS, the first reading of this ordinance was held on July 27, 2010, and the second reading and public hearing were held September 28, 2010; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 2010, and September 7, 2010; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 6.54 acres, as described herein, and located at the intersection of Twine Hollow Road and Meacham Road (Tax Map Number 63.04-3-56) in the Catawba Magisterial District, is hereby changed from the zoning classification of AR, AgriculturallResidential District, to the zoning classification of AV, Agricultural/Village Center District. 2. That this action is taken upon the application of Bobby Twine. 3. That the Board finds that the granting of a special use permit to Bobby Twine for the purpose of operating a construction yard located at the above mentioned location in the Catawba Magisterial District is substantially in accord with the adopted 2005 Page 1 of 3 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood orcommunity, and said special use permit is herebyapproved with the following conditions: (1) The site shall be developed in general conformance with the concept plan prepared by Abbott Engineering and Surveying, dated September 1, 2010, and shall include a Type "A" Buffer. (2) The hours of operation shall be from 7 a.m. to 7 p.m., Monday through Friday, exceptforemergency service operations such as snow removal. (3) There shall be no outside storage of materials or equipment. 4. That said real estate is more fully described as follows: Being 6.54 acres of real estate located at the intersection of Twine Hollow Road and Meacham Road and further described as Tax Map No. 63.04-3-56. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and thesame herebyare, repealed. The Zoning Administratorisdirectedto amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 3 On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: Deborah C. Jacks Deputy Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 3 of 3 On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: De'~orah C. Jacks Deputy Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development V1lilliam Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page3of3 ACTION N0. A-092810-1 ITEM N0. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Ratify and approve the execution of an option agreement on 5755 Crystal Creek Drive, Cave Spring Magisterial District, and appropriation of $6,000 SUBMITTED BY: Paul Mahoney County Attorney APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The property at 5755 Crystal Creek Drive in the Cave Spring Magisterial District (Tax parcel 97.05-01-17) is for sale. This parcel is surrounded by County property. It is across the street from the South County library property, and connected to the Starkey Park property. Staff is interested in buying this property because of its location. The owner, Grace M. Spradlin is asking $45,000 for the property. The property is approximately 0.28 acres and contains a small house. Staff would like to demolish the house and use the lot as an extension of the Starkey park property. The attached option will allow us the time to do the title work, the necessary environmental testing and determine the price to demolish the house. Staff will return to the Board at a future date for approval of the purchase of the property, and an additional appropriation of funds. FISCAL IMPACT: Staff will need an appropriation of $6,000 for the option fee, title work and environmental testing of the property. This money is available in the Minor Capital Fund. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the following: 1. Ratify and approve of the attached option agreement for 5755 Crystal Creek Drive, and authorize the County Administrator or his designee to execute the required documents 2. Appropriation of $6,000 forthe option fee, titleworkand environmental testing of the property. VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Paul Mahoney, County Attorney Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N0. A-092810-2 ITEM N0. E-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 28, 2010 Resolution approving and adoptingthe recommendation ofthe Roanoke County Bonding Committee to advertise and hold a public hearing on October 12, 2010, in anticipation of declaring the developer of Quail Ridge Subdivision, Section 8, to be in default, and to authorize officials of Roanoke County to exercise its rights underthe Developer's Erosion and Sediment Control Agreement and the accompanying bond Tarek Moneir Deputy Director of Development Services B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 20, 2006, W2 Enterprises LLC (Developer), a Virginia Corporation submitted plans and signed a Land Subdivider's Agreement with the County and was granted approval to subdivide a certain parcel of land, and to record a Plat of a subdivision to be known as Quail Ridge (Section 8). An irrevocable standby letter of credit of $58,407 was granted by Branch Banking and Trust Company of Virginia for the said development. An Erosion and Sediment Control Agreement dated July 27, 2006 was executed, and the Developer submitted a bond form (surety) signed by Erie Insurance for $10,000 for the development to proceed. The Developer agreed that measures for the control of siltation, erosion and all improvements to the land within the said subdivision would be properly and satisfactorily provided, installed and completed as provided foronthe approved plans. The Developer proceeded with the development as approved by the Department of Community Development. Page 1 of 3 On September 1, 2010, the Department of Community Development received a copy of a Cancellation Notice effective October 20, 2010, from Erie Insurance which was mailed to W2 Enterprises LLC. By letter the Community Development staff notified Mr. Jay L. Williams with W2 Enterprises LLC (with a copy to Erie Insurance Company) that W2 Enterprises LLC had not completed the physical improvements for the development. Countystaff also requested a rescission of the cancellation notice ora substitutablesurety by September 30, 2010. As of the time drafting this board report, County staff has not received any acknowledgment from the Developer or from Erie Insurance Company. The Bonding Committee has reviewed the development and considered the facts presented by County staff on the project and has declared thatthe Developer is in default based on the fact of the anticipatory default shown by the Erie Insurance Company action against the Developer. FISCAL IMPACT: The cost of completing the remaining improvements is anticipated to be covered by the funds on credit with the surety guaranteed by Erie Insurance Company for this project. ALTERNATIVES: 1. The Bonding Committee recommends the Board of Supervisors advertise and hold a public hearing on October 12, 2010, in anticipation of declaring the Developer of Quail Ridge Subdivision, Section 8, to be in default, and authorizing officials of Roanoke County to exercise its rights under the Developer's Erosion and Sediment Control Agreement and the accompanying bond. 2. Reject the Bonding Committee recommendation. STAFF RECOMMENDATION: Staff recommends that the Board approve Alternative I. Page 2 of 3 VOTE: Supervisor Moore moved to approve the staff recommendation and to schedule a public hearing on October 12, 2010 Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Tarek Moneir, Deputy Director of Development Services Paul Mahoney, County Attorney Page 3 of 3 ACTION N0. A-092810-3.a ITEM N0. I-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $80,000 to the Roanoke County Public Schools SUBMITTED BY: Roanoke County Schools APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School System is currently in athree-year contract with the Pepsi Beverage Company to sell their products in our schools. As part of the contract, Pepsi is compensating the school system $80,000 and requestapproval to havethefunds allocated to the Pepsi GrantAccount inthe capital fund for distribution to the schools. FISCAL IMPACT: School funds will be allocated by $2,950 per school. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of funds in the amount of $80,000. Page 1 of 2 VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N 0. A-092810-3. b ITEM N0. I-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $197,400 for five Division of Motor Vehicle Grants SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following five grants, from the Division of Motor Vehicles, have been awarded to the Roanoke County Police Department. These grants will be used to support the Roanoke County Police Department's traffic enforcement and training: • Grant in the amount of $45,600 to reduce alcohol related fatalities and serious injuries in traffic crashes. • Grant in the amount of $26,620 to reduce traffic crashes involving young drivers and improve teen driver safety. • Grant in the amount of $20,900 to increase traffic enforcement on Interstate 81. • Grant in the amount of $81,480 to provide for equipment and training for the regional crash team. • Grant in the amount of $22,800 to support the regional driving under the influence (DUI) taskforce. For fiscal year 2011 (October 1, 2010 thru September 30, 2011), there is no cost to Roanoke County. Page 1 of 2 FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of five Division of MotorVehicle grants in the total amount of $197,400. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Ray Lavinder, Chief of Police Dan O'Donnell, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N0. A-092810-3.c ITEM N0. I-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $990 from Pro-Tec Fire Services Limited for radio reimbursement SUBMITTED BY: Bill Hunter Assistant Director of Communications APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Prior to this fiscal year, the Roanoke Regional Airport utilized both City and County Fire resources on-site for initial response to emergencies on the airport runways or tarmacs. This support has been outsourced to Pro-Tec Fire Service Limited from Green Bay, Wisconsin. To comply with their contractual obligations this firm needs communication equipment capable of talking to first responders from both the City and County of Roanoke. The Roanoke County Public Safety Team has an established process of evaluating radio system requests and has approved the addition of Pro-Tec Fire Service Limited to operate on the 800 MHZ public safety radio system. The full details of this agreement are located in a Participant Agreement. (Attached) Pro-Tec Fire Service Limited has agreed to pay an annual fee of $990, due on the 1St of July each year. In exchange forthis annual fee, the Roanoke County Communication Shop will provide access to the radio system. FISCAL IMPACT: The County has received funding of $990 from Pro-Tec Fire Service Limited for access to the radio system. We request these funds be appropriated to the County's radio replacement fund to offset costs incurred for maintaining the radio system. This fund was Page 1 of 2 established in July of 2009 to offset the rising cost of maintaining this Public Safety Radio System. ALTERNATIVES: 1. Appropriate funding in the amount of $990 to the County's radio replacement fund for the purpose of maintaining the digital radio system. 2. Return the funding to the Pro-Tec Fire Service Limited and not allow access to the radio system. STAFF RECOMMENDATION: 1. Staff recommends alternative 1 "Appropriate funding in the amount of $990 to the County's radio replacement fund for the purpose of maintaining the digital radio system." VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ cc: Bill Hunter, Assistant Director of Communications Bill Greeves, Director of Information Technology Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION N0. A-092810-3.d ITEM N0. I-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 28, 2010 AGENDA ITEM: Confirmation of appointment to the Advisory Committee for The Regional Center for Animal Control and Protection (RCACP} SUBMITTED BY: Deborah C. Jacks Deputy Clerkto the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Due to the upcoming retirementof Donna Furrowwhowill be retiring effective December 1, 2010, Brent Robertson has been appointed to the Advisory Committee for The Regional Center for Animal Control and Protection (RCACP}. As these appointments to the RCACP are officially made bythe Board of Supervisors, it is recommended thatthe Board confirm this appointment. VOTE: SupervisorAltizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore ~ ^ ^ Mr. Altizer ~ ^ ^ Mr. Flora ~ ^ ^ Mr. Elswick ~ ^ ^ Mr. Church ~ ^ ^ Page 1 of 2 cc: Diane Hyatt, Assistant County Administrator Ray Lavinder, Chief of Police Brent Robertson, Director of Management and Budget Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 28, 2010 RESOLUTION 092810-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I-CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 28, 2010, designated as Item I Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of Minutes -September 14, 2010 2. Request to accept and appropriate funds in the amount of $80,000 to the Roanoke County Public Schools 3. Request to accept and appropriate funds in the amount of $197,400 for five Division of Motor Vehicle Grants 4. Request to accept and appropriate funds in the amount of $990 from Pro-Tec Fire Services Limited for radio reimbursement 5. Confirmation of appointment to the Advisory Committee for the Regional Center for Animal Control and Protection (RCACP) On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C Y TESTE: Deborah C. Jack Deputy Clerk to the Board of Supervisors Page 2 of 2 ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 28, 2010 ORDINANCE 092810-5 REZONING 6.54 ACRES FROM AR, AGRICULTURALIRESIDENTIAL DISTRICT, TO AV, AGRICULTURALI VILLAGE CENTER DISTRICT, AND TO OBTAIN A SPECIAL USE PERMIT FOR THE PURPOSE OF OPERATING A CONSTRUCTION YARD LOCATED AT THE INTERSECTION OF TWINE HOLLOW ROAD AND MEACHAM ROAD, CATAWBA MAGISTERIAL DISTRICT (TAX MAP N0. 63.04-3-56), UPON THE APPLICATION OF BOBBY TWINE WHEREAS, the first reading of this ordinance was held on July 27, 2010, and the second reading and public hearing were held September 28, 2010; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 3, 2010, and September 7, 2010; and WHEREAS, legal notice and advertisement has been provided as required bylaw. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 6.54 acres, as described herein, and located at the intersection of Twine Hollow Road and Meacham Road (Tax Map Number 63.04-3-56) in the Catawba Magisterial District, is hereby changed from the zoning classification of AR, AgriculturallResidential District, to the zoning classification of AV, Agricultural/Village Center District. 2. That this action is taken upon the application of Bobby Twine. 3. That the Board finds that the granting of a special use permit to Bobby Twine for the purpose of operating a construction yard located at the above mentioned location in the Catawba Magisterial District is substantially in accord with the adopted 2005 Page 1 of 3 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood orcommunity, and said special use permit is herebyapproved with the following conditions: (1) The site shall be developed in general conformance with the concept plan prepared by Abbott Engineering and Surveying, dated September 1, 2010, and shall include a Type "A" Buffer. (2) The hours of operation shall be from 7 a.m. to 7 p.m., Monday through Friday, exceptforemergency service operations such as snow removal. (3) There shall be no outside storage of materials or equipment. 4. That said real estate is more fully described as follows: Being 6.54 acres of real estate located at the intersection of Twine Hollow Road and Meacham Road and further described as Tax Map No. 63.04-3-56. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and thesame herebyare, repealed. The Zoning Administratorisdirectedto amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2 of 3 On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A C~'Y TESTE: Deborah C. Jacks Deputy Clerk to the oard of Supervisors cc: Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development UUilliam Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 3 of 3