HomeMy WebLinkAbout10/12/2010 - RegularRoanoke County
Board of Supervisors
Agenda
October 12, 2010
Good afternoon and welcome to our meeting for October 12, 2010. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are
now closed-captioned, so it is important for everyone to speak directly into the
microphones at the podium. Individuals who require assistance or special arrangements
to participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 712-2005 at least 48 hours in advance. Please turn all cell phones off or
place on silent.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation: Pastor David Skole
Christ Lutheran Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
C. BRIEFINGS
D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of the Green Ridge Recreation Center for receiving LEED Gold
Certification (Daniel R. O'Donnell, Assistant County Administrator)
2. Recognition of Parks, Recreation and Tourism Department and Staff for
winning six statewide awards at the 2010 Virginia Recreation and Parks
Society Annual Conference (Marcus Ordonez, Assistant Director -
Recreation; Pete Haislip, Director of Parks, Recreation and Tourism)
Page 1 of 4
E. NEW BUSINESS
1. Resolution adopting a Legislative Program for the 2011 Session of the Virginia
General Assembly and petitioning the General Assembly to favorably consider
the topics and issues addressed herein (Paul M. Mahoney, County Attorney)
F. FIRST READING OF ORDINANCES
1. Ordinance approving a lease with the Commonwealth of Virginia Department
of Juvenile Justice Services (Anne Marie Green, Director of General
Services)
G. PUBLIC HEARING
1. Resolution approving and adopting the recommendation of the Roanoke
County Bonding Committee to declare the developer of Quail Ridge
Subdivision, Section 8, is in default and to authorize officials of Roanoke
County to exercise its rights under the Developer's Erosion and Sediment
Control Agreement and the accompanying Erosion and Sediment Control
Bond (Tarek Moneir, Deputy Director of Development Services)
H. PUBLIC HEARINGAND SECOND READING OF ORDINANCES
1. Amendment to Section 30-23-2, Nonconforming Uses of Buildings, Structures
or Land, of the Roanoke County Zoning Ordinance to modify provisions
relating to the expansion of an existing nonconforming residential structure in
commercial or industrial districts (John Murphy, Zoning Administrator)
I. APPOINTMENTS
1. Capital Improvement Program (CIP) Review Committee (appointed by
District)
2. Roanoke County Community Leaders Environmental Action Roundtable (RC-
CLEAR) (appointed by District)
3. Designation of voting delegate to the Virginia Association of Counties (VACO)
conference to be held November 7-9, 2010
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDAAND WILL BE CONSIDERED SEPARATELY
Page 2 of 4
1. Minutes -September 28, 2010
2. Confirmation of designation of voting delegate to the Virginia Association of
Counties (VACO) conference to be held November 7-9, 2010
3. Request for approval of revised Bylaws for the Community Policy and
Management Team (CPMT)
4. Appointment of Parent Advocates to the Community Policy and Management
Team (CPMT)
5. Request to accept and appropriate grant funds in the amount of $12,588 to
the Clerk of Circuit Court from the Commonwealth of Virginia
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Proclamations signed by the Chairman
0. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Michael W. Altizer
2. Richard C. Flora
3. Eddie "Ed" Elswick
4. Charlotte A. Moore
5. Joseph B. "Butch" Church
P. WORK SESSIONS
1. Work session to review financial and budget information for the County of
Roanoke (Rebecca Owens, Director of Finance; Brent Robertson, Director of
Management and Budget}
Page 3 of 4
2. Work session to present the Board with information regarding the redesign of
the Roanoke County website (Teresa Hamilton Hall, Director of Public
Information; Bill Greeves, Director of Communications and Information
Technology}
Q. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2.3711(A)(1), Personnel, namely discussion concerning
appointments to the Community Development Authority (CDA); Economic
Development Authority (EDA); the Grievance Panel and Roanoke Valley-
Alleghany Regional Comprehensive Economic Development Strategy
Committee
2. Section 2.2-3711(A)(19), Discussion of plans to protect public safety and of
reports or plans related to the security of any governmental facility, building or
structure
R. CERTIFICATION RESOLUTION
S. ADJOURNMENT TO THURSDAY, OCTOBER 14, 2010 AT 5:00 P.M. FOR A
JOINT MEETING WITH THE ROANOKE COUNTY SCHOOL BOARD, SCHOOL
ADMINISTRATION BUILDING, 5937 COVE ROAD, ROANOKE, VA
Page 4 of 4
ACTION N0.
ITEM N0. D-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Recognition of the Green Ridge Recreation Center for
receiving LEED Gold Certification
SUBMITTED BY: Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY: B. Clayton Goodman III
County Administrator 3~
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On August 25, 2010, the Green Ridge Recreation Center became the second County
facility to achieve LEED (Leadership in Energy and Environmental Designs certification,
and the first County facility to achieve LEED Gold status. The certification is granted by the
U.S. Green Building Council in recognition of meeting certain design and construction
standards. In this case, those included energy efficient heating and air conditioning
systems, maximization of open space, reduced heat island via white roof, optimal
stormwater management, use of natural light, recycled content construction materials,
recycling of construction debris, water saving plumbing and more.
LEED buildings are rapidly becoming the norm, particularly for local and state government
facilities, because of the energy savings and the reduction in carbon emissions over a
standard building.
We have invited representatives from Moseley Architects and English Construction
Company to attend the meeting and participate in this celebratory event.
ACTION N0.
ITEM N0. D-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Recognition of Parks, Recreation and Tourism Department and
Staff for winning six statewide awards at the 2010 Virginia
Recreation and Parks Society Annual Conference
SUBMITTED BY:
APPROVED BY:
Marcus Ordonez
Assistant Director of Recreation
Pete Haislip
Director of Parks, Recreation and Tourism
B. Clayton Goodman III
County Administrator ~~
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARYOF INFORMATION:
At the 2010 Virginia Recreation and Parks Society (VRPS) annual conference held this
past September in Hampton, Roanoke County's Department of Parks, Recreation and
Tourism received six statewide awards. These awards are very competitive with over 150
applications received in 17 different categories. Judged by a jury of peers, Roanoke
County was the most awarded organization at this year's annual conference.
The County was recognized for its first purpose built recreation facility, the Green Ridge
Recreation Center. Green Ridge Recreation Center was recognized for the Best New
Facility, as well as a couple of other honors tied to the opening of the new Center. The
County was recognized for the exceptional promotional efforts put forth by our marketing
professional, Scott Ramsburg, our Public Information Office and staff. The first marketing
related award was received for Best Promotional Effort-Electronic Media tied to their
work in promoting the new facility via free television commercials. The television
commercials involved staff in a short innovative series of 15 second commercials featuring
soon to be facilities at Green Ridge Recreation Center. The second marketing related
award was received for the Best Promotional Effort-Specialty Piece received for the
Page 1 of 2
"Green Ridge Membership Packet" which provided ourstaff a sales tool during the kickoff
membership campaign, while the building was still under construction. The last marketing
related award was received for the Best Promotional Effort-Basic Promotional Piece for
the annual Summer Camp Guide which was used to market and promote our ever growing
summer camp programs and services.
The Best New Program was awarded for the "Couch to 5K" program, a wellness program
designed to get you up and moving. This nine week program focused on motivating
beginner runners to complete a 3.12 mile race (5 kilometers). The Department also
received an award for the BestNewSpecial Event-Touch A Truck: "Wings, Wheels, and
Water" a fabulous free family event held annually at Green Hill Park.
These awards are a tribute to the hard work of our staff and reflect a commitment to
improving the quality of life for our residents and would ask that the Board join us in
congratulating the hard working staff that has made this all possible.
A summary of awards is listed below:
• Best New Facility-Green Ridge Recreation Center
• Best Promotional Effort-Electronic Media-Green Ridge Rec. Center TV commercial
• Best Promotional Effort-Specialty-Green Ridge Membership Packet
• Best Promotional Effort-Basic-2009 Summer Camp Guide
• Best New Program-Couch to 5K
Best New Special Event- Touch a Truck: Wings, Wheels and Water
FISCAL I M PACT:
None
ALTERNATIVES:
None
STAFF RECOMMENDATION:
None
Page 2 of 2
ACTION N0.
ITEM N0. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
October 12, 2010
Resolution adopting a legislative program for the 2011 session
of the Virginia General Assembly
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisorsannuallyadoptsaresolution identifying its legislative prioritiesfor
the upcoming session of the Virginia General Assembly. On April 2l, 2010, the Board met
in work session with its Legislative Liaison, Eldon James, to develop legislative initiatives
for the 2011 session of the Virginia General Assembly. As a result of this work session,
Clay Goodman, Eldon James and I met with the members of the Roanoke Valley legislative
delegation on June 29t" to discuss with them the Board's concerns and initiatives. UUe
identified the following issues of concern to Roanoke County to be addressed in the 2011
session.
1. Comprehensive Services Act - It has been suggested that the
Commonwealth of Virginia will impose a cap or limit on its share of the cost for this
program. There would be no cap or limit on the costs paid by localities. Many initiatives
under this program are State-mandated. A cap or limit on the Commonwealth's share
would shiftthese cost burdens to localities. Roanoke Countyopposesthissuggestion, and
requests your support in opposing this approach to balancing the Commonwealth's budget.
2. VRS - In 2010 the General Assembly adopted legislation authorizing Virginia
Retirement System transitional benefits. This legislation did not address the fact that
school divisions participating and not participating in this program are in the same pool for
allocating costs. In other words all school divisions will pay for the few school divisions that
decide to participate in this program.
Local governments participating in VRS each pay their own rate based upon their
Page 1 of 3
own experience and usage.
Roanoke County requests your support in correcting this legislation so that only
those school divisions participating in the program are assessed their costs.
3. Synthetic cannabinoid, synthetic marijuana or "spice" is sold in shiny foil
packages and marketed as herbal incense. When smoked it produces a high similar to
marijuana. Approximately 11 states have adopted laws making synthetic cannabinoids
illegal. In Virginia spice is legal and unregulated.
Roanoke County requeststhe GeneralAssemblytoadoptlegislationdeclaring spice
and synthetic cannabinoids to be controlled substances under Title 18.2 of the Code of
Virginia.
4. In 2010 the General Assembly adopted House Bill 1010 which became
Chapter877 of the 2010Acts ofAssembly. This legislation could be interpreted to reverse
the Commonwealth's position that internet gambling is illegal and to allow internet
gambling.
Roanoke County requests the General Assembly to amend this legislation, correct
this erroneous interpretation that internet gambling is now legal in Virginia, and declare
internet gambling to be illegal.
5. The General Assembly should fully fund its unfunded liabilities in the Virginia
Retirement System and restore VRS to an actuarially sound status.
6. The Governor's Commission on Economic Development and Job Creation
recommended that the Machinery & Tools Tax be repealed, and that the BPOL tax be
changed from a gross receipts tax to a net income ("relative profitability"} model. It was
recommended that the Department of Taxation assess the fiscal impact of such a
recommendation.
It is not fiscally prudent to proceed with these recommendations without a viable
fiscal impact statement, and without offering local replacement revenues.
The potential loss of local tax revenue from these recommendations exceeds $8
Million for Roanoke County. Roanoke County opposes these recommendations, and
requests the General Assembly to reject them.
7. Transportation Funding. The Board requeststhe General Assembly provide
funding for the widening of I-81, construction of I-73, and improvements to U.S. Routes
111460 and 220.
8. Roanoke County requests the General Assembly to reject proposed
legislation that would usurp local zoning power and authority, such as imposing retroactive
restrictions on proffered conditions in support of conditional zoning, the location and
Page 2 of 3
signage permissible for privatized liquor stores, or transferring the review and approval of
alternative energy sources to the State Corporation Commission.
9. Local GovernmentState Funding and Mandates-As the General Assembly
produces an annual budget, it is requested that if the General Assembly is required to
further reduce local government funding that it also investigate the need to reduce or
eliminate state mandates in relationship to the budgetary cuts.
STAFF RECOMMENDATION:
Staff recommends thatthe Board reviewthe draft resolution foradditions ordeletions, and
adopt a resolution identifying Roanoke County's legislative program for the 2011 session of
the Virginia General Assembly.
Page3of3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 12, 2010
RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 2011
SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY
CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of Statewide concern to be considered by the 2011 session of
the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
2011 session of the Virginia General Assembly.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2011 session of the Virginia General Assembly for its favorable
consideration and adoption.
1. Comprehensive Services Act - It has been suggested that the
Commonwealth of Virginia will impose a cap or limit on its share of the cost for this
program. There would be no cap or limit on the costs paid by localities. Many initiatives
under this program are State-mandated. A cap or limit on the Commonwealth's share
would shift these cost burdens to localities. Roanoke County opposes this suggestion,
and requests your support in opposing this approach to balancing the Commonwealth's
budget.
2. VRS - In 2010 the General Assembly adopted legislation authorizing
Virginia Retirement System transitional benefits. This legislation did not address the
fact that school divisions participating and not participating in this program are in the
same pool for allocating costs. In other words all school divisions will pay for the few
school divisions that decide to participate in this program.
Local governments participating in VRS each pay their own rate based upon their
own experience and usage.
Roanoke County requests your support in correcting this legislation so that only
those school divisions participating in the program are assessed their costs.
Page 1 of 3
3. Synthetic cannabinoid, synthetic marijuana or "spice" is sold in shiny foil
packages and marketed as herbal incense. When smoked it produces a high similar to
marijuana. Approximately 11 states have adopted laws making synthetic cannabinoids
illegal. In Virginia spice is legal and unregulated.
Roanoke County requests the General Assembly to adopt legislation declaring
spice and synthetic cannabinoids to be controlled substances under Title 18.2 of the
Code of Virginia.
4. In 2010 the General Assembly adopted House Bill 1010 which became
Chapter 877 of the 2010 Acts of Assembly. This legislation could be interpreted to
reverse the Commonwealth's position that internet gambling is illegal and to allow
internet gambling.
Roanoke County requests the General Assembly to amend this legislation,
correct this erroneous interpretation that internet gambling is now legal in Virginia, and
declare internet gambling to be illegal.
5. The General Assembly should fully fund its unfunded liabilities in the
Virginia Retirement System and restore VRS to an actuarially sound status.
6. The Governor's Commission on Economic Development and Job Creation
recommended that the Machinery & Tools Tax be repealed, and that the BPOL tax be
changed from a gross receipts tax to a net income ("relative profitability") model. It was
recommended that the Department of Taxation assess the fiscal impact of such a
recommendation.
It is not fiscally prudent to proceed with these recommendations without a viable
fiscal impact statement, and without offering local replacement revenues.
The potential loss of local tax revenue from these recommendations exceeds $8
million for Roanoke County. Roanoke County opposes these recommendations, and
requests the General Assembly to reject them.
7. Transportation Funding. The Board requests the General Assembly
provide funding for the widening of I-81, construction of I-73, and improvements to U.S.
Routes 111460 and 220.
8. Roanoke County requests the General Assembly to reject proposed
legislation that would usurp local zoning power and authority, such as imposing
retroactive restrictions on proffered conditions in support of conditional zoning, the
location and signage permissible for privatized liquor stores, or transferring the review
and approval of alternative energy sources to the State Corporation Commission.
9. Local Government State Funding and Mandates - As the General
Assembly produces an annual budget, it is requested that if the General Assembly is
Page2of3
required to further reduce local government funding that it also investigate the need to
reduce or eliminate state mandates in relationship to the budgetary cuts.
That the Clerk to the Board of Supervisors is directed to send an attested copy of
this resolution to Governor McDonnell, Senator John S. Edwards, Senator Ralph Smith,
Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate 1Nilliam Cleaveland;
Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S.
Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for
the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley-
Alleghany Regional Commission, and the Virginia Association of Counties.
Page3of3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 12, 2010
RESOLUTION ADOPTING A LEGISLATIVE REQUEST FOR THE 2011
SESSION OF THE VIRGINIA GENERAL ASSEMBLY TO DECLARE
"SPICE" AND SYNTHETIC CANNABINOIDS ILLEGAL IN THE
COMMONWEALTH OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of Statewide concern to be considered by the 2011 session of
the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution requesting action by the 2011
session of the Virginia General Assembly.
WHEREAS, eleven other states have adopted legislation making synthetic
cannabinoids illegal; and
WHEREAS, Delaware health officials have issued warnings about the use of
"spice" following numerous recent drug related hospitalizations; and
WHEREAS, the symptoms of "spice" use include tachycardia (elevated heart
rate), elevated blood pressure, anxiety, numbness and tingling, vomiting, hallucinations,
tremors and seizures; and
WHEREAS, there have been reports of similar hospitalizations in the Roanoke
and New River region.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the General Assembly for the Commonwealth of Virginia adopt
legislation declaring "spice" and synthetic cannabinoids to be illegal and to be a
controlled substance under Title 18.2 of the Code of Virginia.
Page 1 of 2
2. That this Board requests the City Councils of the City of Roanoke and the
City of Salem, the Boards of Supervisors of Botetourt County and Montgomery County,
and the Town Councils of the Town of Vinton, Town of Blacksburg, and the Town of
Christiansburg to join it in adopting similar resolutions requesting action by the General
Assembly on this matter.
Page2of2
ACTION N0.
ITEM N0. F-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Ordinance approving a lease with the Commonwealth of
Virginia Department of Juvenile Justice
SUBMITTED BY: Anne Marie Green
Director of General Services
APPROVED BY: B. Clayton Goodman III
.. ~~-
County Adm~n~strator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Commonwealth of Virginia Department of Juvenile Justice (DJJ~ currently has office
space in Roanoke County's Court Services Building, across the street from the County
courthouse in Salem. Localities are mandated to provide space for this service at no cost,
because it is an arm of the state court system.
Several years ago, Mike Lazurri, who managed the Court Services Unit, was promoted to
Regional Operations Manager, Western Region, and he now shares office space with the
Department of Corrections on Peters Creek Road.
With the recent state budget cuts, several positions at the Court Services Unit are vacant
due to retirement, leaving emptyoffice space. From an operational standpoint, DJJ would
benefit from using one of the empty offices for the Regional Operations Manager, and has
requested that Roanoke County lease space for that purpose.
The terms of the proposed lease are $175/month, and a two year period, which will
become month to month at the end of that time, when we will also have the opportunity to
adjust the rent if necessary.
Page 1 of 2
FISCAL IMPACT:
There is no fiscal impact from an operational standpoint, as the County already provides
utilities, custodial and maintenance service to the building. The Commonwealth will pay
$2100/year for the use of this office, which monies should be placed in the facilities
management account to cover some of the cost of operating the building.
ALTERNATIVES:
1. Approve on first reading the attached ordinance permitting the Commonwealth of
Virginia Department of Juvenile Justice to lease office space at the Roanoke County
Court Service Building, and direct the rent proceeds to be placed in the General
Services Facility Management Account for payment of utility and custodial costs.
2. Do not approve the attached ordinance.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, approving the first reading and setting it for second
reading on October 26, 2010.
Page 2 of 2
ATA REGULAR MEETING OFTHE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, OCTOBER 12, 2010
ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A
LEASE AGREEMENT WITH THE COMMONWEALTH OF VIRGINIA
DEPARTMENT OF CRIMINAL JUSTICE FOR OFFICE SPACE IN THE
COURT SERVICES BUILDING AT 400 EAST MAIN STREET, SALEM,
VIRGINIA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of an office building located at 400 East Main Street directly across the street from the
Roanoke County Courthouse and known as the Court Services Building; and,
WHEREAS, the Commonwealth of Virginia Department of Juvenile Justice (DJJ)
has requested the lease of office space in the Court Services Building for use by the
Regional Operations Manager for the Western Region; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on October 12,
2010; and the second reading was held on October 26, 2010.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of approximately 224 square feet of office space in the Court
Services Building located at 400 East Main Street, Salem, Virginia, to the
Commonwealth of Virginia Department of Juvenile Justice for use by the Regional
Operations Manager for the Western Region an initial lease term of two (2) years from
November 1, 2010, until October 31, 2012, at an initial rental of $175 per month or
$2100 per year, said term becoming month to month at the end of the initial two year
term is hereby authorized and approved.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3. That the funds generated by this lease shall be placed in the General
Services Facility Management Account for payment of utility and custodial costs.
4. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
ACTION N0.
ITEM N0. G-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Resolu~kion approving and adoptingthe recommendation ofthe
Roanoke County Bonding Committee to declare the developer
of Quail Ridge Subdivision, Section 8, is in default and to
authorize officials of Roanoke County to exercise its rights
under the developer's Erosion and Sediment Control
Agreement and the accompanying Erosion and Sediment
Control Bond
SUBMITTED BY:
APPROVED BY:
Tarek Moneir
Deputy Director of Development Services
B. Clayton Goodman II
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On June 20, 2006, W2 Enterprises LLC (Dev toper), a Virginia Corporation submitted
plans and signed a Land Subdivider's Agree ent with the County, and was granted
approval to subdivide a certain parcel of land, and to record a plat of a subdivision to be
known as Quail Ridge (Section 8). An irrevocable standby letter of credit of $58,407 was
granted by Branch Banking and Trust Company of Virginia for the said development. An
Erosion and Sediment Control Agreement dated July 27, 2006, was executed, and the
Developer submitted a bond form (surety) signed by Erie Insurance of $10,000 for the
development to proceed.
The Developer agreed that measures for the control of siltation, erosion and all
improvements to the land within the said subdivision would be properly and satisfactorily
provided, installed and completed as provided for on the approved plans. The Developer
proceeded with the development as approved by the Department of Community
Development. Some improvements have taken place, but the subdivision remains
incomplete with several outstanding Erosion and Sediment control measures to be
Page 1 of 2
corrected. The activities have been ceased for several months with no construction
activities of any kind.
On September 1, 2010, the Department of Community Development received a copy of a
Cancellation Notice effective October 20, 2010, from Erie Insurance which was mailed to
W2 Enterprises LLC. By letter the Community Development staff notified Mr. Jay L.
Williams with W2 Enterprises LLC (with a copy to Erie Insurance Company) that W2
Enterprises LLC had not completed the physical improvements for the development.
County staff also requested a rescission of the cancellation notice or a substitutable surety
by September 30, 2010. As of the time drafting this board report, County staff has not
received any acknowledgment from the Developer or from Erie Insurance Company.
The Bonding Committee has reviewed the development and considered the facts
presented by County staff on the project and has declared that the Developer is in default
based on the fact of the anticipatory default shown by the Erie Insurance Company action
againstthe Developer. A notice of public hearing was established and mailed via certified
mail to the Developer and Creditors of today's hearing.
FISCAL IMPACT:
The cost of stabilizing (E&SC measures) the development is anticipated to be covered by
the funds on credit with the surety guaranteed by Erie Insurance Company for this project.
ALTERNATIVES:
I.The Bonding Committee recommends that the Board of Supervisors:
a. Formally declares that developer is in default of the Erosion and Sediment
Control Agreement and instructthe staff to demand payment of the surety in
order to pay for the incomplete ESC measures; and
b. Authorize the staff to spend these funds for completion of the needed
correction or improvement of the subdivision.
I I. Reject the Bonding Committee Recommendation.
STAFF RECOMMENDATION:
Staff recommends that the Board approve option I.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 12, 2010
RESOLUTION APPROVING AND ADOPTING THE RECOM-
MENDATION OFTHE ROANOKE COUNTY BONDING COMMITTEE TO
SET OCTOBER 12, 2010, AS A PUBLIC HEARING IN ANTICIPATION
OF DECLARING THE DEVELOPER OF QUAIL RIDGE SUBDIVISION,
SECTION 8, TO BE IN DEFAULT AND TO AUTHORIZE OFFICIALS OF
ROANOKE COUNTY TO EXERCISE ITS RIGHTS UNDER THE
DEVELOPER'S EROSION AND SEDIMENT CONTROL AGREEMENT
AND THE ACCOMPANYING EROSION AND SEDIMENT CONTROL
BOND
WHEREAS, W2 Enterprises, LLC, a Virginia limited liability corporation (hereafter
"W2 Enterprises"), as developers of Section 8 of Quail Ridge Subdivision (hereafter
"Quail Ridge SID") in the Cave Spring Magisterial District of Roanoke County, on or
about July 27, 2006, entered into an Erosion and Sediment Control Agreement
(hereafter "E & S Agreement") with the County of Roanoke and provided an Erosion and
Sediment Control Bond secured by Erie Insurance Company (hereafter "Erie
Insurance"), to insure the construction and maintenance of certain erosion and sediment
control facilities in connection with the development of Quail Ridge SID; and
WHEREAS, W2 Enterprises has failed to substantially comply with its legal
responsibilities under the aforesaid E & S Agreement and a balance of $10,000.00
remains on deposit with Erie Insurance to secure the completion of the requirement
under this agreement; and
WHEREAS, the remaining tasks to be performed to comply with W2 Enterprises,
LLC's Agreement include, but may not be limited to, the correction of erosion and
sediment control; and
WHEREAS, the Roanoke County Department of Community Development has
received a formal cancellation notice from Erie Insurance of its intention to cancel the
existing erosion and sediment control bond for "NON-PAYMENT OF PREMIUM" as of
October 20, 2010, and has mailed a letter to W2 Enterprises, dated September 15,
2010, requiring a response by September 30, 2010, and documentation of steps to
complete their responsibilities or to renew or replace the said bond, but no response
has been received from W2 Enterprises or Erie Insurance as of this date; and
Page 1 of 3
WHEREAS, the Bonding Committee for Roanoke County meeting on September
20, 2010, at the Roanoke County Administration Building considered the documentation
as to the status of this subdivision project and the failure of contacts with W2
Enterprises to secure compliance and renewal of the subject bond and voted to
recommend that the developer be declared in default and that the County take all
necessary actions to collect the outstanding bonded proceeds; and
WHEREAS, a public hearing was held by the Board of Supervisors on October
12, 2010, to consider the recommendation of the Bonding Committee and to accept
testimony and proposals from W2 Enterprises and Erie Insurance.
NOW THEREFORE, be it RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That W2 Enterprises LLC is legally bound into the Board of Supervisors of the
County of Roanoke, Virginia, in accordance with the Erosion and Sediment
Control Agreement, dated July 27, 2006, for the construction and maintenance of
certain control measures in accordance with the plans for Quail Ridge
Subdivision, Section 8, dated July 27, 2006, and all subsequent revisions thereof
as approved by the County of Roanoke.
2. That W2 Enterprises LLC has failed to substantially complete the erosion and
sediment control facilities and measures as required by the aforesaid Agreement
and that the anticipated cost for completion of said facilities and measures equals
or exceeds the sum of Ten Thousand Dollars ($10,000.00).
3. That Erie Insurance Company has provided the County of Roanoke and W2
Enterprises with a notice of its intention to cancel the existing erosion and
sediment control bond effective October 22, 2010, for non-payment of the annual
premium for this bond by W2 Enterprises LLC.
4. That authorized representatives of Roanoke County have attempted without
success to obtain a response or agreement from W2 Enterprises LLC for the
completion of its legal obligations to the County and the public under the
aforesaid Agreement and for the renewal or adequate replacement of the erosion
and sediment control bond for this project.
5. That the Bonding Committee for Roanoke County has recommended that W2
Page 2 of 3
Enterprises LLC be declared in default under the terms of its Erosion and
Sediment Control Agreement, dated July 27, 2006, and that Roanoke County
exercise its legal rights and responsibilities to obtain the remaining bonded
indebtedness being held for the County's benefit.
6. That W2 Enterprises LLC is hereby determined and declared to be in default for
its failure to substantially and adequately complete the requirements imposed
upon it by the aforesaid Erosion and Sediment Control Agreement.
7. That Erie Insurance Company has executed and entered into Erosion and
Sediment Control Bond No. Q91 7770137 V, executed July 27, 2006, as surety
for W2 Enterprises LLC for Quail Ridge, Section 8, Project Number 00-SB--
00076, on which the remaining balance is Ten Thousand Dollars and No Cents
($10,000.00).
8. That the officials and staff of Roanoke County are hereby authorized, on behalf
of the Board of Supervisors of Roanoke County, Virginia, to draw upon the
aforesaid Erosion and Sediment Control Bond, dated July 27, 2006, Bond No.
Q91 7770137 V, for all funds secured thereby for the County of Roanoke as
beneficiary and to take all actions, legal or otherwise, to enforce the legal rights
and responsibilities of the Board of Supervisors in connection with the
development of Quail Ridge Subdivision, Section 8, by W2 Enterprises LLC.
9. That the County Administrator, the Director of the Department of Community
Development, his staff and agents, and the Office of the County Attorney, are
hereby authorized to take such action, including the initiation and pursuit of such
legal proceedings, as may be necessary to fully assert and defend the rights and
obligations of Roanoke County in this regard.
10. This Resolution shall be in full force and effect from the date of its adoption.
Page 3 of 3
ACTION N0.
ITEM N0. H-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 12, 2010
Amendment to Section 30-23-2, Nonconforming Uses of
Buildings, Structures or Land, of the Roanoke County Zoning
Ordinance to modify provisions relating tothe expansion of an
existing nonconforming residential structure in commercial or
industrial districts
John Murphy
Zoning Administrator
B. Clayton Goodman, II
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Over the past few decades, comprehensive rezoning actions and zoning ordinance
amendments have increased the number of nonconformities in the County including
existing single family homes in commercial and industrial zoning districts. As a result,
these homeowners are restricted from expanding their homes. Currently, Section 30-23-2
of the Roanoke County Zoning Ordinance specifies that no nonconforming use shall be
enlarged, intensified or increased, nor intensified to occupy a larger structure or building
than was occupied at the effective date of adoption or subsequent amendment of this
ordinance. The proposed amendment would allow property owners of an existing
nonconforming residential structure in a commercial or industrial district to expand their
homes.
On August 24, 2010, the Board of Supervisors initiated an amendment to the Zoning
Ordinance to allowforthe expansion of an existing nonconforming residential structure in a
commercial orindustrial zoning district. The PlanningCommissionheld apublichearing on
the proposed amendment on October 5th and recommended approval (5-0 vote) of the
proposed amendment.
Page 1 of 2
FISCAL I M PACT:
None.
ALTERNATIVES:
1. Adopt the second reading of an ordinance amending Section 30-23-2
(Nonconforming Uses of Buildings, Structures or Land} of the Roanoke County
Zoning Ordinance.
2. Take no action at this time.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 12, 2010
ORDINANCE AMENDING SECTION 30-23-2, NONCONFORMING USES
OF BUILDINGS, STRUCTURES OR LAND, OF THE ROANOKE
COUNTY ZONING ORDINANCE TO MODIFY PROVISIONS RELATING
TO THE EXPANSION OF AN EXISTING NONCONFORMING
RESIDENTIAL STRUCTURE IN COMMERCIAL OR INDUSTRIAL
DISTRICTS
WHEREAS, Section 30-14 of the Roanoke County Code and Section 15.2-2286
of the Code of Virginia provides that whenever the public necessity, convenience,
general welfare, or good zoning practice requires, an amendment to the zoning
regulations or district maps may be initiated by resolution of the governing body; and
WHEREAS, the Board requests this amendment in order to address concerns
with respect to the expansion of an existing residential structure located in a commercial
or industrial zoning district, and to initiate by resolution the procedures to amend these
sections of the Roanoke County Zoning Ordinance; and
WHEREAS, the Planning Commission held a public hearing on this matter on
October 5, 2010; and
WHEREAS, the first reading of this ordinance was held on September 28, 2010,
and the second reading was held on October 12, 2010.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Section 30-23 be amended to read and provide as follows:
SEC. 30-23. -NONCONFORMING USES AND STRUCTURES; GENERALLY.
(A) Within the zoning districts established by this ordinance, or by future
amendments which may later be adopted, or by legitimate and legal actions
Page 1 of 5
taken by the board of supervisors or any other governmental agency, there exist,
or may exist lots, parcels, structures, uses of land and structures, and
characteristics of site design and/or use, which were lawful before this ordinance
was adopted or amended, but which would be prohibited under the terms of this
ordinance, or future amendment. Such structures, uses, and characteristics, or
any combination thereof, are considered nonconformities, and are hereby
declared by the board to be inconsistent with the character of the districts in
which they occur.
(B) Nonconformities are permitted to remain until removed, discontinued, or
changed to conform to the provisions of this ordinance. It is the intent of this
ordinance that the continuance of nonconformities should not be indefinite, and
that the nonconforming uses, structures, or characteristics should gradually be
removed.
(C) Nothing shall be construed to grant conforming status to uses or
structures that existed as legal nonconforming uses prior to the adoption of this
section or amendment thereto, unless such uses and structures now conform to
all applicable provisions of this ordinance.
Sec. 30-23-1. -Nonconformities; Establishment of Vested Rights.
(A~ Nothing in this ordinance shall be deemed to require a change in the
plans, construction or designated use of any building on which actual
construction was lawfully begun prior to the effective date of this ordinance, or
amendments thereto, and upon which actual building construction was carried
out diligently. Actual construction is hereby defined to include the placing of
construction materials in permanent position and fastened in a permanent
manner. Where excavation or demolition or removal of an existing building has
begun in preparation for rebuilding, such activities shall be deemed actual
construction provided the work has been carried out diligently.
Sec. 30-23-2. -Nonconforming Uses of Buildings, Structures or Land.
(A) Where, at the effective date of this ordinance, or amendment thereto,
lawful use exists of buildings, structures or land, individually or in combination,
which use is no longer permissible under the terms of this ordinance as enacted
or amended, such use may be continued provided:
1. The use is not discontinued for more than two (2~ years, or;
2. The use is not converted or replaced, in whole or in part, by a use
permitted in the district regulations, or;
3. The buildings or structures containing the nonconforming use are
maintained in theirthen structural condition.
Page2of5
(B) No nonconforming use shall be enlarged, intensified or increased, nor
intensified to occupy a larger structure or building than was occupied at the
effective date of adoption or subsequent amendment of this ordinance, with the
exception that an existing, nonconformin.., sin..le-family residential structure and
use in a commercial or industrial zoning district shall be allowed a 50 percent
increase (either one time or cumulative) in the square footage of the use or
structure in existence at the time of the adoption of this ordinance.
(C) No nonconforming use shall be moved in whole or in part to any portion of
the lot or parcel unoccupied by such use at the time of the adoption or
subsequent amendment of this ordinance.
(D) No building or structure not conforming to the requirements of this
ordinance shall be erected in connection with the nonconforming use of land.
(E) Where nonconforming use status applies to a building or structure,
removal of the building or structure shall eliminate the nonconforming status of
the building or structure or land.
(F} Any legally established use which existed prior to the adoption of this
ordinance, or any subsequent amendments, shall not be considered a
nonconforming use where a special use permit is now required for establishment
of such use. The use shall be allowed to continue operation, as well as
reconstruct or structurally alter the building or structure without the necessity of
obtaining a special use permit. However, approval of a special use permit shall
be required, in accordance with Section 30-19, when either of the conditions
below are present, in the opinion of the zoning administrator.
a. There is a ten (10) percent or greater net increase in the square
footage of the use or structure proposed for expansion or enlargement; or
b. The expansion or enlargement willsubstantially alterthe site design
and layout as it relates to circulation, parking or other site characteristics
so as to adversely affect surrounding properties.
c. This section shall not apply to broadcasting towers and associated
antenna allowed by right as set forth in section 30-87-2(B).
(G) A manufactured home park legally established prior to June 1, 1986 that is
not designated with the R-MH overlay district shall be allowed to continue
operation in conformance with the provisions contained in section 30-82-9(L)
provided the use as a park has not been discontinued for a period of more than
two (2) years.
(H) Notwithstanding (A) through (G) above, a nonconforming manufactured
home existing on an individual lot of record that has served as an active dwelling
Page3of5
for at least six (6) months may be replaced with another manufactured home
provided:
(1) The replacement home is installed on the lot within two (2) years of
the removal of the home to be replaced, and;
~2) The replacement home is installed in approximately the same
location on the lot, and is installed to comply with the district setback
regulations for principal structures, and;
(3) The installation of the replacement home complies with the use and
design standards for manufactured homes contained in section 30-82-
5(B).
~I} If anon-conforming residential or commercial building or structure is
damaged or destroyed by a natural disaster or other act of God, such building or
structure may be repaired, rebuilt or replaced to eliminate or reduce the non-
conforming features to the extent possible without the need to obtain a variance.
If such building or structure cannot be repaired, rebuilt or replaced except to
restore it to its original non-conforming condition, then the owner shall have the
right to do so. The owner shall apply for a building permit and any work done to
repair, rebuild or replace such building or structure shall be in compliance with
the Uniform Statewide Building Code and the County's floodplain regulations.
Unless such building or structure is repaired or rebuilt within two years of the
date of the natural disaster or other act of God, such building or structure shall
only be repaired, rebuilt or replaced in accordance with the provisions of this
ordinance. If the non-conforming building is in an area under federal disaster
declaration and it has been damaged or destroyed as of a direct result of
conditions that gave rise to the declaration, then the owner shall have an
additional two years to repair, rebuild or replace the building or structure.
Sec. 30-23-3. -Nonconforming Buildings and Structures.
~A) Where a lawful building or structure exists at the time of passage or
amendment of this ordinance, which could not be built under the terms of this
ordinance by reason of restrictions on area, bulk, lot coverage, height, yards, or
other characteristics of the building or structure, or its location on a lot, such
building or structure may be continued so long as it remains otherwise lawful
provided:
1. No building or structure shall be enlarged in any way which
increases or extends its nonconformity.
Page 4 of 5
2. Any building or structure which is moved for any reason or for any
distance, shall thereafter conform to the regulations for the district in which
it is located after it is moved.
Sec. 30-23-4. -Nonconforming Site Designs.
(A~ If a zoning permit is requested for any type of modification to an existing
structure or site, no legal non-conforming site design planned, approved and
constructed prior to the adoption of this ordinance shall be required to comply in
full with the provisions of this ordinance. Only those site improvements directly
related to or affected by the modified use, structure or activity shall be required to
comply in full with the provisions of this ordinance.
Sec. 30-23-5. -Nonconforming Lots of Record.
(A) A lot of record that is nonconforming due to lack of adequate frontage,
width, depth, or area may be developed, provided the development proposed on
the lot is in accordance with the applicable use and design standards contained
in the district regulations.
(B) Any lot of record that is nonconforming because it has no public street
frontage may be developed, or an existing structure on the lot may be expanded,
provided the county reviews and grants a special use permit for the proposed
development, expansion, and use in accord with the standards and procedures
contained in Section 30-19 of this ordinance. This provision shall not apply to the
use and development of such parcels for any agricultural and forestry use type,
or forsingle family ortwo family dwellings.
2. That this ordinance shall be in full force and effect from and after its
adoption.
Page5of5
ACTION N0.
ITEM N0. I-1-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
Appointments to committees, commissions and boards
Deborah C. Jacks
Deputy Clerk to the Board
B. Clayton Goodman III
County Administrator ~~
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Capital Improvement Program (CIP} Review Committee (appointed by District}
The following one-year terms expired on August 31, 2010:
- Brian Hooker representing the Catawba Magisterial District (not eligible for
reappointment as maximum number of terms served)
- Wes Thompson representing the Windsor Hills Magisterial District (resigned dueto
health)
Roanoke County Community Leaders Environmental Action Roundtable (RC-CLEAR)
(appointed by District)
Ruth Deibler, who represented the Vinton Magisterial District, has moved from the area
and is no longer serving on RC-CLEAR.
ACTION N0.
ITEM N0. I-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Designation of voting delegate to the Virginia Association of
Counties (VACo) conference to be held November 7-9, 2010
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk
APPROVED BY: B. Clayton Goodman II .
.. ~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARYOF INFORMATION:
The Virginia Association of Counties (VACo) annual conference will be held November 7-9,
2010. They have requested that each county designate a representative of its Board of
Supervisors as well as an alternate to cast its votes at the annual business meeting on
Tuesday, November 9. The voting credentials form must be submitted to VACo by
November 1, 2010.
Supervisor Richard C. Flora will be attending the conference and it is recommended that
he be appointed as Roanoke County's voting representative for 2010. Confirmation has
been placed on the consent agenda.
J
ATA REGULAR MEETING OFTHE BOARD OFSUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 12, 2010
RESOLUTION APPROVING ANDCONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October 12,
2010, designated as Item J -ConsentAgenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5
inclusive, as follows:
1. Approval of Minutes -September 28, 2010
2. Confirmation of designation of voting delegate to the Virginia Association of
Counties (VACO) conference to be held November 7-9, 2010
3. Request for approval of revised Bylaws for the Community Policy and
Management Team (CPMT)
4. Appointment of Parent Advocates to the Community Policy and Management
Team (CPMT)
5. Request to accept and appropriate grant funds in the amount of $12,588 to the
Clerk of Circuit Court from the Commonwealth of Virginia
ACTION N0.
ITEM N0. J-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Confirmation of designation of voting delegate to the Virginia
Association of Counties (VACo~ conference to be held
November 7-9, 2010
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board
APPROVED BY: B. Clayton Goodman III
County Administrator ~~
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board has appointed Richard C. Flora as the voting delegate for the November 7-9,
2010 Virginia Association of Counties (VACo) annual conference. Confirmation of the
appointment was placed on the Consent Agenda.
ACTION N0.
ITEM N0. J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
Request for approval of revised Bylaws for the Community
Policy and Management Team (CPMT
Daniel R. O'Donnell
Assistant County Administrator
B. Clayton Goodman, III ~
.. ~?~
County Adm~n~strator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The original bylaws for the Community Policy and Management Team (CPMT), the
appointed board that determines appropriate services for eligible children with behavioral
or intellectual disabilities, were originallyapproved in 1996. Sincethen, several changes in
Virginia law have occurred making several references to the Code of Virginia obsolete.
Updating these code references and updating the names of the state agencies referenced
make up the majority of the changes to the bylaws. Also, the draft eliminates the CPMT
Board position for Youth Haven I I, a County program that was eliminated in the late 1990's.
All of these changes are administrative in nature and does not impact the CPMT decision
making process currently in use.
FISCAL IMPACT
There is no fiscal impact from the recommended changes.
RECOMMENDATION
The CPMT Board voted to approvethechanges on September23, 2010, and recommends
thatthe Board of Supervisors givesfinal approval. Staff concurswith this recommendation.
COMMUNITY POLICY AND MANAGEMENT TEAM
BY-LAWS
ARTICLE I -NAME
The name of this agency shall be the County of Roanoke Community Policy and Management Team,
hereinafter referred to as the "CPMT."
ARTICLE II -PURPOSE
The purpose of the CPMT shall be to create, maintain and manage a collaborative system of services and
funding that is child-centered, family-focused and community-based that addresses the strengths and
needs of troubled and at-risk youth and their families who reside within the County of Roanoke as
empowered by Sections 2.2-5200 through 2.2-5214 of the Code of Virginia, 1950, as amended.
ARTICLE III -MEMBERSHIP
Section 1. Membership in the CPMT in accordance with the Comprehensive Services Act for At-
Risk Youth and Families, §§ 2.2-5204 & 2.2-5205 of the Code of Virginia, 1950, as amended, and
resolution of the Board of Supervisors of the County of Roanoke, Virginia, shall be as set forth in this
Section 1. All designees or alternate designees of agencies or departments shall be submitted to and
ratified by the Board of Supervisors prior to participating in any meeting of the CPMT.
A. The local agency heads or their designees who have the authority to approve funds from
the following community agencies:
1. Community Services Board
2. Department of Health
3. Department of Social Services
4. Juvenile Court Services Unit
S . Roanoke County School Board
These agency heads or their designees shall serve as permanent members of the CPMT.
B. Representatives of other departments or agencies of Roanoke County as designated by
the Board of Supervisors:
1. An Assistant County Administrator
2. The Director of Finance, or designee
3. The County Attorney, or designee
4. The Chief of the Roanoke County Police Department, or designee
These representatives shall serve at the pleasure of the Board of Supervisors and may
serve unlimited terms.
Page 1 of 5
C. Private representatives as follows:
1. A representative of a private organization or association of providers of children
or family services or its designee;
2. A parent advocate who is not an employee of any public or private program
which services children and families;
3. A second parent advocate.
These private representatives shall be appointed by the Board of Supervisors and shall
serve for a three year term. At the initial meeting of the CPMT, the term of office of the private
representatives shall be chosen by lot for an initial term of one, two or three years so that all such
members' terms do not terminate at the same time. These private representatives shall be eligible for
reappointment. Each of these representatives shall annually file a statement of economic interest in
accordance with the requirements of the "State and Local Government Conflict of Interest Act," § 2.2-
3117and 2.2-3118, of the Code of Virginia, 1950, as amended.
Section 2. The CPMT may solicit advisory personnel to assist it in achieving its objectives in
accordance with its approved program and mandates. Such advisory personnel shall have no voting rights
and shall not be considered members of the CPMT.
ARTICLE IV -POWERS AND DUTIES
The CPMT, as an agency of the County of Roanoke, Virginia, and as a creation of state law, having been
mandated by the General Assembly, shall be subject to state and local laws and regulations established to
regulate its functioning, and shall have the general powers, duties and responsibilities of a policy and
management team as set forth in § 2.2-5206 of the Code of Virginia, 1950, as amended.
A. Develop interagency policies and procedures to govern the provision of services to
children and families in this community.
B. Develop interagency fiscal policies governing access to the state pool of funds by the
eligible populations including immediate access to funds for emergency services and shelter care.
C. Coordinate long-range, community-wide planning which insures the development of
resources and services needed by children and families in this community, including consultation on the
development of a community-based system of services established under § 16.1-309.3 of the Code of
Virginia, 1950, as amended.
D. Establish policies governing referrals and reviews of children and families to the Family
Assessment and Planning Teams (FAPT) and a process to review the team's recommendations and
requests for funding.
E. Establish quality assurance and accountability procedures for program utilization and
funds management.
F. Establish procedures for obtaining bids on the development of new services.
G. Manage funds in the interagency budget allocated to this community from the state pool
of funds and any other source.
Page 2 of 5
1 H. Authorize and monitor the expenditure of funds by each Family Assessment and Planning
2 Team.
3
4 I. Prepare and submit grant proposals which benefit this community to funding sources that
5 meet the objectives of the team and enter into contracts for the provision or operation of services upon the
6 approval of the participating governing bodies.
7
8 J. Serve as the community's liaison to the Office of Comprehensive Services for At-Risk
9 Youth and Families, reporting on its programmatic and fiscal operations and on its recommendations for
10 improving the service system.
11
12 K. Appoint the members of each Family Assessment and Planning Team (FAPT).
13
14 L. Establish policies to assess the ability of parents or legal guardians to contribute
15 financially to the cost of services to be provided and, when not specifically prohibited by
16 federal or state law or regulation, provide for appropriate parental or legal guardian
17 financial contribution, utilizing a standard sliding fee scale based upon ability to pay.
18
19 M. Collect and provide uniform data to the Council as requested by the Office of
20 Comprehensive Services for At-Risk Youth and Families in accordance with subc~iv~sion
21 D 16 of § 2.2-2648 of the Code of Virginia,1950, as amended.
22
23 N. Review and analyze data to help evaluate child and family outcomes and public and
24 private provider performance in the provision of services to children and families through
25 the Comprehensive Services Act and as otherwise directed by subsection 13 of §2.2-5206
26 Of the Code of Virginia,1950, as amended.
27
28 0. Administer funds pursuant to §16.1-309.3 of the Code of Virginia,1950, as amended.
29
30 P, Have authority, upon approval of the participating governing bodies, to enter into a
31 contract with another community policy and management team to purchase coordinating
32 services provided that funds described as state pool of funds under § 2.2-5211 of the Code
33 of Virginia, 1950, as amended are not used.
34
35 Q. Submit to the Department of Mental Health, Mental Retardation and Substance Abuse
36 Services the information as set forth in subsection 16 of § 2.2-5206 of the Code of
37 Virginia, 1950, as amended .
38
39 R. Establish policies for providing intensive care coordination services for children who are
40 at risk of entering, or are placed in, residential care through the Comprehensive Services
41 Act program, consistent with guidelines developed pursuant to subdivision D 22 of §2.2-
42 2648 of the Code of Virginia,1950, as amended.
43
44 ARTICLE V -OFFICERS OF THE CPMT
45
46 Section 1. The officers of the CPMT shall be aChair, aVice-Chair, a Secretary, a Fiscal Officer and
47 a Legal Representative. The CPMT shall elect the Chair, Vice-Chair and Secretary at the first meeting
48 after the start of each fiscal year.
49
50 Section 2, The duties of the Chair shall be as follows:
51
Page 3 of 5
A. To preside at all meetings of the CPMT,
B, To appoint committees necessary for the operation of the CPMT.
C. Function as liaison to each FAPT.
D. To schedule meetings of the CPMT as needed.
E. No less often than annually, to regularly inform the Board of Supervisors of the
County of Roanoke and the State Executive Council for Comprehensive Services of the
activities of the CPMT,
F. To perform any other duties as directed by the CPMT.
Section 3. The duties of the Vice-Chair shall be as follows:
A. Perform the duties of the Chair during his/her absence.
B. Perform such other duties as delegated by the Chair.
C. Perform any other duties as directed by the CPMT.
Section 4. The Secretary shall see to it that accurate records of all meetings of the CPMT and any
Executive Committee are prepared and maintained. The Secretary shall distribute notice of any meeting
of the CPMT and any Executive Committee and perform such other duties as may be assigned by the
CPMT. In the absence of the Chair and Vice-Chair, the Secretary shall preside at meetings of the CPMT.
Section 5. The Fiscal Officer shall be the Director of Finance of Roanoke County or his or her
designee. The Fiscal Officer shall act as the fiscal agent for the CPMT and shall annually audit the total
revenues of the team and its programs as provided by § 2.2-5204 of the Code of Virginia, 1950 as
amended.
Section 6, The Legal Representative shall be the County Attorney for Roanoke County or such other
attorney as may be designated by the County Attorney. The Legal Representative shall provide such legal
representation as shall be required by the CPMT.
Section 7. The CPMT shall have the authority to fill any vacancy occurring among the Officers and
to remove and replace any of the elected officers when in its best judgment such a need exists in the same
manner as prescribed by Article XI.
ARTICLE VI -MEETINGS
Section 1. Regular meetings shall beheld at a time to be determined by the CPMT.
Section 2. Special meetings of the CPMT may be called by the Chairperson or upon the request of
three members.
Section 3. A quorum for a CPMT meeting shall be fifty percent (50%) of its members including one
of the officers.
ARTICLE VII -EXECUTIVE COMMITTEE
Section 1. The officers specified by Article V and any additional members selected by the CPMT
shall constitute the Executive Committee. The officers of the CPMT shall likewise serve in their
respective capacities, and with the same powers and duties, with the Executive Committee.
Page 4 of 5
Section 2. A quorum of the Executive Committee shall consist of three members or a constitutional
majority if more than five members are elected pursuant to Article VII Section 1. The Executive
Committee shall have the authority to conduct all necessary business of the CPMT between its meetings.
All actions of the Executive Committee shall be subject to ratification at the next regular meeting of the
CPMT. Necessary business such as the authorization to expend monies may be conducted by attendance
at a called meeting, by telephone, by fax or by other expedient means. The vote of each member shall be
recorded and a constitutional majority of the membership of the Executive Committee shall be required to
obligate or expend monies.
ARTICLE VII -RULES OF ORDER
Robert's Rules of Order, Newly Revised shall be used as the guide for conducting the meetings of the
CPMT. All issues of parliamentary procedure shall be referred to the representative of the County
Attorney's Office whose decision shall be formal and binding.
All information regarding specific children, families or other individuals obtained by the CPMT or any
FAPT in the discharge of their responsibilities shall be confidential under all applicable laws, mandated
and licensing requirements. Any agency referring a child or family to a FAPT shall be responsible for
obtaining the necessary consent to share information with that team. However, the refusal of any parent or
guardian to execute such a consent for any child shall not limit the authority of any agency to share
information regarding such child and its needs with the FAPT consistent with the terms of § 2.2-5210 of
the Code of Virginia, 1950, as amended.
ARTICLE X -LIABILITY
Members of the CPMT as set forth in Article III above shall be immune from any civil liability for
decisions made about the appropriate services for a family or the proper placement or treatment of a child
who comes before the CPMT unless it is proven that such person acted with malicious intent.
ARTICLE XI -AMENDMENTS
The terms and provisions of these By-Laws may be amended at any regular meeting of the CPMT by a
majority vote of those present and voting, provided that notice of any proposed amendment was mailed to
all members at their business address at least ten (10) days prior to such meeting. Amendments must be
ratified by the Board of Supervisors prior to becoming final.
These By-Laws were adopted at a regular meeting of the CPMT held on March 24, 1993.
These By-Laws were amended at a regular meeting of the CPMT held on December 14,1995.
These By-Laws were amended at a regular meeting of the CPMT held on September 23, 2010 and
approved by the Board of Supervisors of Roanoke County, Virginia meeting on , 2010.
Chairman
Page 5 of 5
ACTION N0.
ITEM N0. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
Appointment of Parent Advocates to the Community Policy and
Management Team (CPMT)
Daniel R. O'Donnell
Assistant County Administrator
B. Clayton Goodman, III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
According to the bylaws of the Community Policy and Management Team, the Board of
Supervisors may appoint two parent advocates to serve on the CPMT Board. There are
currently two vacancies for these positions for three year terms expiring June 30, 2013.
Staff has discussed two potential candidates with the CPMT Board Members and the
CPMT has recommended their formal appointments be made by the Board of Supervisors.
These are at large appointments.
The recommended parent advocate CPMT appointees are as follows:
Mr. Rob Jesse - Mr. Jesse was raised in the foster home system and he and his wife
currently serve as foster parents. He is an active participant in the regional foster care
training program. He is a resident of Southwest Roanoke County.
Ms. Ann Bohon - Ms. Bohon raised her children in Roanoke County and has been
recommended by Special Education staff in the Roanoke County Public School system.
She serves as the Chair for the Special Education Advisory Board. Ms. Bohon lives
Southwest Roanoke County.
Page 1 of 2
Recommendation:
Staff recommends Rob Jesse and Ann Bohon to serve as Parent Advocate
Representatives on the Roanoke County Community Policy and Management Team for
the unexpired three year terms ending June 30, 2013.
Page 2 of 2
ACTION N0.
ITEM N0. J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 12, 2010
Request to appropriate grant funds in the amount of $12,588
to the Clerk of Circuit Court from the Commonwealth of
Virginia received in fiscal 2009/2010 and paid out in fiscal
2010/2011
Steven A. McGraw
Clerk of Circuit Court
6. Clayton Goodman Illj
.. 3~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARYOF INFORMATION:
This is grant money given to Roanoke County through the Libraryof Virginia to repairten
old Deed Books and Land Surveyor Books. In order to make these funds available to the
Clerk of Circuit Court, the State revenues must be appropriated and the related
expenditure appropriation made to the Clerk of Circuit Courts Capital Fund set up
specifically for these grant monies.
FISCAL IMPACT:
No fiscal impact-100 percent state funds
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends appropriation of funds in the amount of $12,588.
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Unaudited balance at June 3D, 2009
Balance at Gctober 12, 2010
Amount
$ 19, 959,122
$ 19,959,122
N-1
°/o of General
Fund Revenue
1 D. s9%
10.53% **
Note: ~n December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2009-1 D a range of 9.5%-10.5°/0 of General Fund Revenues
2D09-10 General Fund Revenues $18fi,75fi,55D
9.5% of General Fund Revenues $17,741,872
1 D.5% of General Fund Revenues $19,fiD9,438
** 2D1 D-11 a range of 10.0°/0-11.0 °/o of General Fund Revenues
201D-11 General Fund Revenues $189,fi18,185
10.0 % of General Fund Revenues $18,9fi1,819
11.0 % of General Fund Revenues $20,858,040
The Unappropriated Fund Balance of the County is currently maintained at 10.53°/o which is within the
range of our goal for 2010-11. The County's goal is to increase the balance over time to 11.0°/0
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator ~-
N-2
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Unaudited balance at June 30, 2010 $1,400,233.20
September 28, 2010 Appropriation for option on 5755 Crystal Creek Drive (6,000.00)
Balance at October 12, 2010 $1,394,233.20
Maior County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited balance at June 30, 2010
Balance at October 12, 2010
Submitted By Rebecca E. Owens
Director of Finance
$883, 539.00
$883, 539.00
Approved By B. Clayton Goodman III
County Administrator ~
N-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 2010-2011 Original Budget
July 13, 2010 Appropriation for Legislative Liaison
Balance at October 12, 2010
Submitted By Rebecca E. Owens
Director of Finance
Amount
$100,000.00
(24,000.00)
$ 76,000.00
Approved By B. Clayton Goodman III
County Administrator~~
N-4
C~u~zn#g of ~n~trtIIke
x~~X~x~~r~r~~(/1~/}~
F ROANOh a
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DECLARING OCTOBER 3 THROUGH 9, 2010, AS
MENTAL ILLNESS AWARENESS WEEK
IN THE COUNTY OF ROANOKE
WHEREAS, serious mental illnesses such as major depression, bipolar disorder,
schizophrenia, obsessive-compulsive disorder, severe anxiety disorders,
borderline personality disorder and posttraunnatic stress disorders affect one
in every four people annually; and
WHEREAS, serious mental illnesses are more common than cancer, diabetes and heart
disease and are the number one reason for hospital admissions nationwide;
WHEREAS, serious mental illnesses have been scientifically proven to be highly treatable
illnesses of the brain; and
WHEREAS, scientific research is producing tremendous breakthroughs in the
understanding of mental illnesses, resulting in more effective treatments that
allow people to reclaim full and productive lives; and
WHEREAS, misunderstandings exist about many mental illnesses and our social culture
often wrongly imposes stigma on them.
NOW, THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Board of Supervisors
of Roanoke County, Virginia, do hereby proclaim October 3 through 9, 2010,
as MENTAL ILLNESS AWARENESS WEEK throughout the County of Roanoke
to increase public awareness of mental illness.
Presented this 4th day of October 2010
~~ ~ ~~ ~
sep B. "Butch" Church
~--,
B. Clay Goodman, l'll
County Administrator
N-4
C~uixz~tg of ~uttnnke
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1838
DECLARING OCTOBER 24 THROUGH OCTOBER 30, 2010, AS RED RIBBON
WEEK IN THE COUNTY OF ROANOKE
WHEREAS, the Red Ribbon Campaign was initiated in 1985 by the Virginia
Federation of Communities for Drug-Free Youth; and
WHEREAS, the red ribbon was designated as the symbol of intolerance of illegal
drug use and acommtment to adrug-free lifestyle; and
WHEREAS, a group of concerned citizens, parents, students, teachers, police
officers, business people, fudges, drug treatment providers, counselors,
ministers, and other caring individuals have established the Roanoke
Area Youth Substance Abuse Coalition ~RAYSAC~ to bring better
coordination and development of substance abuse prevention programs
and resources; and
WHEREAS, RAYSAC and Blue Ridge Behavioral Healthcare have asked that the
Board of Supervisors recognize the 18~" Annual Red Ribbon Week in
Roanoke County and are promoting the Red Ribbon Campaign in the
Roanoke Ualley through a variety of activities.
NOW, THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Board of
Supervisors of Roanoke County, Virginia, do hereby proclaim October
24 through October 30, 2010, as RiED RIBBON WEEK in Roanoke
County, Virginia; and
FURTHER encourage all of our citizens to join in the observances and activities of
this event.
Presented this 12th day of October, 2010
,~ ~ it LI ~!
. .
ose ~ B. "Butch'! Church, Chairman
B. Cla Goodman, III
County Administrator
ACTION N0.
ITEM N0. P-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Work session to review financial and budget information for the
County of Roanoke
SUBMITTED BY: Rebecca Owens
Director of Finance
Brent Robertson
Director of Management and Budget
APPROVED BY: B. Clayton Goodman III
(3C~
County Administrator
SUMMARY OF INFORMATION:
This time has been set aside to review:
1. First quarter revenues and expenditures (July-September 2010)
2. Current year revenues for 2010-11
3. Review of preliminary fiscal year 2011-12 projections
Attached are the schedules that we will be reviewing at the work session.
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ACTION N0.
ITEM N0. P-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATIONOENTER
MEETING DATE: October 12, 2010
AGENDA ITEM: Work session to present the Board with information regarding
the redesign of the Roanoke County website
SUBMITTED BY: Teresa Hamilton Hall
Director of Public Information
Bill Greeves
Director of Communications and Information Technology
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
This time has been set aside to provide the Board of Supervisors with information
regarding the redesign of the Roanoke County website. Ms. Hall and Mr. Greeves will be
joined bya representative of Civic Plus, the companycontracted to redesign the Roanoke
County site. Mr. Harlan Bryan will present the Board with a draft design of the site based
on initial feedback from the Board. At the conclusion of Mr. Bryan's presentation, he will
gather comments from the Board regarding what changes, if any, they would like
incorporated in the new design. The goal is for the redesigned Roanoke County website to
"go live" early next year.
R
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 12, 2010
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted inconformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempt from open meeting requirements by
Virginia lawwere discussed in the closed meetingwhich thiscertificationresolution applies,
and
2. Onlysuch public business matters as were identified in the motion conveningthe
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.