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Home My WebLink About11/16/2010 - Regular Roanoke County Board of Supervisors Agenda November 16, 2010 NOTE: There will not be a 7:00 p.m. evening session as no public hearings are scheduled. Good afternoon and welcome to our meeting for November 16, 2010. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Friday at 7:00 p.m. and on Sunday at 4:00 p.m. Our meetings are now closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Tim Tate Bonsack United Methodist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. BRIEFINGS D. NEW BUSINESS 1. Presentation of results of operations for fiscal year ended June 30, 2010 (Rebecca Owens, Director of Finance) Page 1 of 4 2. Resolution to accept Knightsbridge Drive and Paddington Court into the Virginia Department of Transportation Secondary System, Cave Spring Magisterial District (Arnold Covey, Director of Community Development) 3. Request to apply for Virginia Department of Transportation (VDOT) Enhancement Grant – East Roanoke River Greenway – Roanoke City Limits to Blue Ridge Parkway, Vinton Magisterial District (Janet Schied, Greenway Planner) E. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE-CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedule the Public Hearings which will be held afterrecommendation by the Planning Commission. 1. The petition of Timberbrook Properties IX, LLC, and Fincastle Equipment Company, LC, to rezone 9.096 acres from AR, Agricultural Residential, District to C-2C/CVOD, General Commercial/Clearbrook Village Overlay, District with conditions in order to construct a general commercial, retail sales and restaurant project, located on the northeastern side of Clearbrook Lane and across from the intersection of Clearbrook Lane and Clearbrook Village Lane, Cave Spring Magisterial District. 2. The petition of Kingery Bros. Associates to obtain a Special Use Permit in a AV, Agricultural/ Village Center, District for the purpose of operating a construction yard on 3.81 acres, located near the 6000 block of Franklin Road, Cave Spring Magisterial District. 3. The petition of Fellowship Community Church to obtain a Special Use Permit in a C-2, General Commercial, District to operate a religious assembly on 4.088 acres, located at 7208 Williamson Road, Hollins Magisterial District. F. FIRST READING OF ORDINANCES 1. Ordinance authorizing the exercise of the option to acquire approximately 0.27 acre of real estate (Tax map no. 97.05-01-17) from Grace M. Spradlin for the expansion of Starkey Park, Cave Spring Magisterial District (Diane D. Hyatt, Assistant County Administrator) G. SECOND READING OF ORDINANCES 1. Ordinance amending ordinance number 052510-7 by providing for the use of appropriations from the School Board year-end balance (Diane Hyatt, Assistant County Administrator) Page 2 of 4 H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare (appointed by District) 2. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) (appointed by District) 3. Capital Improvement Program (CIP) Review Committee (appointed by District) 4. Library Board (appointed by District) 5. Roanoke County Community Leaders Environmental Action Roundtable (RC- CLEAR) (appointed by District) 6. Roanoke County Planning Commission (appointed by District) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes – October 14, 2010; October 26, 2010 2. Request to accept and appropriate funds in the amount of $89,290 to the Roanoke County Public Schools J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS’ COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances for the month ended October 31, 2010 Page 3 of 4 5. Comparative Statement of Budgeted and Actual Revenues for the month ended October 31, 2010 6. Treasurer’s Statement of Accountability per Investment and Portfolio Policy as of October 31, 2010 7. Accounts Paid–October 2010 8. Proclamations signed by the Chairman N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Eddie “Ed” Elswick 2. Charlotte A. Moore 3. Michael W. Altizer 4. Richard C. Flora 5. Joseph B. “Butch” Church O. WORK SESSIONS 1. Work session to discuss the conducting of a County-wide Citizens Survey (B. Clayton Goodman III, County Administrator) P. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.1.Personnel, namely discussion concerning appointments to the Economic Development Authority, Grievance Panel, Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy Committee, Roanoke Valley Resource Authority and Western Virginia Regional Jail Authority. 2. Section 2.2-3711.A.7. Consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely, enforcement of stormwater management ordinance for maintenance of facilities in commercial and residential developments and property owners’ associations. 3. Section 2.2-3711.A.5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT Page 4 of 4 Results of Operations of the County of Roanoke for the Year Ended June 30, 2010: Revenues of the County of Roanoke for the Year Ended June 30, 2010: The County operations for the year ended June 30, 2010, resulted in general fund revenues $213,196 over budget. A summary of the general fund revenues is outlined in Attachment I and reasons for these variances are as follows: Real estate taxes collections were $0.7 million below budget as a result of the new construction and assessment growth being slightly under projection. Personal Property tax collections were $2.1 million above budget. Personal property is one of the most difficult revenues to predict because the numbers are not complete until the final bills are mailed and collected in June. The budget anticipated significant declines in new vehicles sales and deteriorating used vehicle values however these were higher than expected. Even though personal property is over budget, it is still $775,337 less than prior year actual. Local sales tax was $0.4 million below budget as a result of the downturn in the economy. Business License Tax was $0.5 million below budget as a result of the sluggish economy. Recordation and conveyance tax was $0.3 million less than budget as a result of the depressed housing market and fewer refinancings than anticipated. Hotel and Meals taxes were $0.3 million below budget as a result of the downturn in the economy. Use of Money and Property was $0.3 million below budget which is attributed to lower interest earnings on investments this year. Commonwealth and Federal revenue was $0.5 million above budget as a result of additional funds received for Social Service Programs. Prior to fiscal year 2005-2006, the School Board and Board of Supervisors adopted a joint funding policy to provide for a sustainable funding stream for School and County capital improvements in future years. The policies for use of general fund revenues and expenditures in excess of budget at year end designates portions of year-end balance for major and minor capital projects as well as to the general fund unappropriated balance. Based upon these policies, staff recommends the $213,196 to be added to the general fund unappropriated balance. This will increase the General Fund Unappropriated Balance from $19,959,122 to $20,172,318 at June 30, 2010 which is 10.64 percent of the 2010-2011 General Fund Revenues as shown on Attachment II. The policy range for 2010-2011 was 10.0 percent-11.0 percent. No action is required from the Board for these funds to close to the unappropriated balance. Expenditures of the County of Roanoke for the Year Ended June 30, 2010: Departmental expenditure savings amounted to $3,400,289 as shown on Attachment I. Personnel savings totaled $1.3 million as a result of the County’s process to review all vacancies and fill only critical positions. Operational and capital savings were $1.4 million Page 2 of 14 as a result of departments delaying purchases and restricting travel and training. Interfund and Intrafund transfer savings totaled $0.7 million as a result of not transferring the excess budget of health insurance to the reserves. Based upon the policy for use of unspent expenditure appropriations at year end, departments are able to request up to 60 percent of the savings within their own department for special purchases and programs approved by the County Administrator and the remaining reverts to the Minor County Capital Reserve for future projects. Included in the rollovers is $154,194 from General Services. When added to the $695,826 in the vehicle replacement fund we will be able to replace four (4) ten year old solid waste vehicles, and save significant maintenance costs. Based upon this policy, staff recommends the following appropriations: $1,027,796 to be appropriated to departments for rollovers. (Attachment III) $2,075,577 to be appropriated to the Minor County Capital Reserve which will bring the balance in this fund to $3,475,810. Attachment IV is a five year summary of County and Schools revenue and expenditure savings. Results of Operations of the Roanoke County Public Schools for the Year Ended June 30, 2010: Attachment V is the report for the School Operations year end for June 30, 2010. The School Board will take action to approve this report at the November 11, 2010 meeting. The Schools ended the year with a surplus of $6.9 million. No action is required by the County Board. STAFF RECOMMENDATION: The Board has previously approved by policy and no board action is required. 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