HomeMy WebLinkAbout1/11/2011 - Regularz
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Roanoke County
Board of Supervisors
Agenda
January 71, 2011
NOTE: The Board of Supervisors will hold its annual organizational meeting at
1:00 p.m. in the Board meeting room prior to the regularly scheduled Board
meeting.
Good afternoon and welcome to our meeting for January 11, 2011. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are
now closed- captioned, so it is important for everyone to speak directly into the
microphones at the podium. Individuals who require assistance or special arrangements
to participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or
place on silent.
A. ORGANIZATIONAL MEETING (1:00 p.m.)
1. Roll Call
2. Organization of County Board
(a) Election of Officers:
(1) Chairman
(2) Vice Chairman
B. REGULAR MEETING - OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation: Pastor Jay Robinette
The Crossing Foursquare Church
3. Pledge of Allegiance to the United States Flag
PW
Page 1 of 5
C. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation to Joseph B. "Butch" Church for his service as
Chairman of the Roanoke County Board of Supervisors in 2010
E. BRIEFINGS
1. Briefing from the Roanoke Valley Convention and Visitors Bureau (Landon
Howard, Executive Director)
F. NEW BUSINESS
1. Request to appropriate $8,217.50 for additional audit fees (Rebecca Owens,
Director of Finance)
G. FIRST READING OF ORDINANCES
1. Ordinance authorizing the granting of a temporary construction easement to
Appalachian Power on property owned by the Roanoke County Board of
Supervisors known as Leslie Lane (Tax Map No. 077.15 -01- 11.00) for
purpose of changing the grade level at the entrance of Leslie Lane to allow
access for certain equipment, Cave Spring Magisterial District (Due to time
constraints, it is requested that, upon afour- fifths vote of the Board, the
second reading be waived and the ordinance adopted as an emergency
measure.) (Paul M. Mahoney, County Attorney)
H. SECOND READING OF ORDINANCES
1. Ordinance authorizing the conveyance of Roanoke County's one -half interest
in the Blue Ridge Branch Library to Botetourt County (Paul M. Mahoney,
County Attorney)
2. Ordinance authorizing and approving execution of a Lease Agreement with
Cisco Systems, Inc., for office space in the Salem Bank and Trust building at
220 East Main Street, Salem, Virginia, owned by the Board of Supervisors of
Roanoke County (Anne -Marie Green, Director of General Services)
3. Ordinance authorizing conveyance of a 50' water and sewer line easement to
the Western Virginia Water Authority to be located within a public right -of -way
known as Townsend Road, said right -of -way having been dedicated to the
Board of Supervisors, Hollins Magisterial District (Paul M. Mahoney, County
Attorney)
Page 2of5
I. APPOINTMENTS
1. Building Code Board of Adjustments and Appeals (Fire Code Board of
Appeals)
2. Capital Improvement Program (CIP) Review Committee (appointed by
District)
3. Roanoke County Community Leaders Environmental Action Roundtable (RC
CLEAR) (appointed by District)
4. Parks, Recreation and Tourism Advisory Commission (appointed by District)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1. Approval of minutes — December 14, 2010
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Janet Scheid, Greenway Coordinator, upon her
retirement after more than twenty -one years of service
3. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Diane H. Jernigan, Customer Service Representative 11,
Community Development, upon her retirement after more than twenty -five
years of service
4. Request to accept and appropriate funds in the amount of $30,000 to the
Roanoke County Public Schools
5. Request to accept and appropriate funds in the amount of $123,822 from
Mount Pleasant First Aid Crew, Inc. to provide funding for a new ambulance
to be placed in service at the Mount Pleasant station and approval to proceed
with the purchase of same in accordance with County purchasing guidelines
6. Request to accept and appropriate funds in the amount of $32,500 from
Botetourt County to provide fifty percent (50 %) of the matching funds for a
$65,000 grant from the Virginia Department of Health
7. Confirmation of appointment to the Parks, Recreation and Tourism Advisory
Commission
Page 3of5
8. Donation of a two hundred forty -two (242) square foot Variable Width Access
Easement on the property of Fralin & Waldron, Inc. described as Lot 6,
"Keswick Court" (Tax Map No. 040.09 -10- 06.00), Hollins Magisterial District
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
1. Request to hold a public hearing to consider a resolution approving and
adopting the recommendation of the Roanoke County Bonding Committee to
declare the developer of Old Mill Plantation Subdivision, Section I is in default
and to authorize officials of Roanoke County to exercise its rights under the
developer's Land Subdivider; and the Erosion and Sediment Control
Agreements and the accompanying Bonds (Tarek Moneir, Deputy Director of
Development Services)
2. Request to hold a public hearing to consider a resolution approving and
adopting the recommendation of the Roanoke County Bonding Committee to
declare the developer of Old Mill Plantation Subdivision, Section 2 is in
default and to authorize officials of Roanoke County to exercise its rights
under the developer's Land Subdivider; and the Erosion and Sediment
Control Agreements and the accompanying Bonds (Tarek Moneir, Deputy
Director of Development Services)
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Report on the analysis of the Communications Sales and Use Tax and Cable
Franchise Fees
O. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Michael W. Altizer
2. Richard C. Flora
3. Eddie "Ed" Elswick
4. Charlotte A. Moore
5. Joseph B. "Butch" Church
Page 4of5
P. WORK SESSIONS
1. Work Session to discuss Community proposal for the future use of the Bent
Mountain School (B. Clayton Goodman III, County Administrator)
Q. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2.3711.A.1.Personnel, namely discussion concerning appointments
to the Economic Development Authority
R. CERTIFICATION RESOLUTION
S. ADJOURNMENT
Page 5of5
ACTION NO.
ITEM NO. A -2 (1)(2) "hW
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 11, 2011
Election of Chairman and Vice - Chairman
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Each year at the annual organizational meeting of the Board of Supervisors, the Board
elects a chairman and vice - chairman. Section 3.08 of the Roanoke County Charter
provides as follows:
Section 3.08. Chairman and vice - chairman. — The board shall, at its first meeting in
January of each year, elect one of its number as chairman, who shall preside at such
meeting and all other meetings during the term for which so elected, if present. The
board also may elect a vice - chairman who shall, if so elected, preside at meetings in the
absence of - the chairman and may discharge any other duty of the chairman during his
absence or disability. The chairman and vice - chairman shall preside for a term of one
year. The chairman and vice - chairman may succeed themselves in office. In the case
of the absence from any meeting of - the chairman and vice - chairman, the members
present shall choose one of their number as temporary chairman. In addition to the
compensation provided members of the board of supervisors, the board may by
ordinance fix an additional sum to be paid to the chairman and vice - chairman, not to
exceed the limit established by general law, without regard to the maximum salary
limits.
ACTION NO.
ITEM NO. D -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2011
AGENDA ITEM: Resolution of appreciation to Joseph B. "Butch" Church for his
service as Chairman of the Roanoke County Board of
Supervisors in 2010
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board of Supervisors
APPROVED BY: B. Clayton Goodman III
County Administratorwil-I
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to recognize Supervisor Church for his service as Chairman
of the Board of Supervisors during 2010.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2011
RESOLUTION OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH
FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS
IN 2010
WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County
Board of Supervisors during 2010; and
WHEREAS, during Mr. Church's term as Chairman, many noteworthy achievements
took place:
➢ Opening of the Green Ridge Recreation Center's Splash Valley
➢ Approval of a new Glenvar Library
➢ Recognition of Novozymes as one of the 2010 Great Places to Work
➢ Opening of the St. Francis Service Dog Training Facility
➢ Recognition of Green Ridge Recreation Center, which received 2010 Best
New Facility honors by the Virginia Recreation and Parks Society
➢ Legislative direction in connection with the Prevention Council of the
Roanoke Valley in banning synthetic marijuana and alcoholic energy drinks in
the Commonwealth of Virginia
WHEREAS, the following other accomplishments also occurred during Mr. Church's
term as Chairman:
➢ Accreditation of the County's Emergency Communications Center
➢ Progress by the Catawba Sustainability Project and the first ever Catawba
Valley Farmers' Market
➢ An historic 80% return rate by Roanoke County residents who completed
their 2010 Census forms
➢ Three Governors awards for Roanoke County Fire and Rescue Department
for Excellence in Virginia Fire Services and a fourth Governor's award for
Outstanding EMS Agency
➢ State award from the Virginia Economic Developers Association for the
Green Ridge Recreation Center project
➢ Recognition from the Center for Digital Government and National Association
of Counties as one of the nation's top Digital Counties
➢ 2010 Achievement Award from the Virginia Association of Counties for the
Green Ridge Recreation Center
➢ LEED Certification from the U.S. Green Building Council for the Fleet Service
Center
Page 1 of 2
➢ LEED Gold Certification from the U.S. Green Building Council for the Green
Ridge Recreation Center
➢ International reaccreditation of the County's Economic Development
Department by the Economic Development Council
WHEREAS, Chairman Church was a steadfast supporter of the Blue Ridge Parkway
and helped recognize the Parkway on its 75 Anniversary; and
WHEREAS, Chairman Church was proud to take part in an international program
with visitors from our Sister City, Opole, Poland and is working on a plan for a
Polish /American Medical Conference; and
WHEREAS, Chairman Church chose a positive approach to governing by
encouraging open communication and prompt responses to citizens; and
WHEREAS, Chairman Church worked diligently throughout the year to represent the
citizens of Roanoke County by emphasizing sound financial strategies and practices to
benefit all of the residents of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby extend its deepest appreciation to JOSEPH B. "BUTCH"
CHURCH for his service as Chairman during 2010 and for his belief in democracy and
championing of citizen participation in local government.
Page 2 of 2
ACTION NO.
ITEM NO. E -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2011
AGENDA ITEM: Briefing from the Roanoke Valley Convention and Visitors
Bureau (Landon Howard, Executive Director)
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board of Supervisors
APPROVED BY: B. Clayton Goodman III
County Administrator's
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for Landon Howard, Executive Director, Roanoke Valley
Convention and Visitors Bureau to provide a briefing to the Board.
ACTION NO.
ITEM NO. F -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2011
AGENDA ITEM:
Request to appropriate $8,217.50 for additional audit fees
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
APPROVED BY:
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County of Roanoke has contracted with KPMG LLP for professional auditing services
for the County of Roanoke and the Roanoke County Public Schools. In conjunction with
the auditing services, KPMG LLP also is required to perform audit procedures with respect
to major federal programs in accordance with the provisions of OMB Circular A-1 33 Audits
of States, Local Governments, and Non - Profit Organizations (OMB Circular A -133).
OMB Circular A -133 includes specific audit requirements, mainly in the areas of internal
control and compliance with laws, regulations, contracts, and grant agreements that
exceed those required by Government Auditing Standards. The additional audit procedures
performed include tests to evaluate the effectiveness of the design and operation of
internal controls that they consider relevant to preventing or detecting material
noncompliance with laws, regulations, contracts and grant agreements applicable to each
of the major programs.
The County of Roanoke received an unqualified opinion on their fiscal year ending June
30, 2010, financial statements and compliance for major programs and there were no
significant deficiencies or material weaknesses found. In addition there were no Findings
or Questioned Costs Relating to Federal Awards. Due to this, the County continues to be
considered a low -risk auditee which in turn keeps the percentage of major federal
programs required to be tested low.
The fees for the professional services mentioned for the fiscal year June 30, 2010, were
$59,225 for the County of Roanoke and $35,535 for the Roanoke County Public Schools,
Page 1 of 2
which included up to six major federal programs at no additional cost. The contract states
that if over six major programs are required to be tested in any given year, additional fees
will be assessed based on a blended hourly rate of $115 per hour incurred not to exceed
$4,600 for fiscal year 2010 per each additional program tested.
During the fiscal year 2010 audit, several additional federal award programs were required
to be tested due to the American Recovery and Reinvestment Act of 2009 (ARRA). Grant
monies awarded through ARRA are required to be tested in the first year the grant monies
are expended. This requirement does not take into consideration the dollar amount
expended or if a locality received and expended it as a pass through from the state. In
addition, legislation requires for second year programs to be tested if they meet certain
expenditure thresholds. These requirements resulted in the County of Roanoke having a
total of thirteen programs tested for fiscal year 2010 which is seven over the six programs
allotted in our contract. See Attachment A for the report on Single Audit for June 30, 2010.
FISCAL IMPACT:
The contract allows for these seven additional programs to be billed out at $4,600 per
program. After negotiations, the final billing was calculated using only 5 additional
programs at $3,287 per program for a total additional billing of $16,435. This amount has
been split between the County and Schools for a total additional billing for the County of
$8,217.50.
STAFF RECOMMENDATION:
Staff recommends appropriating $8,217.50 from the Board Contingency to the Finance
Department for the additional audit fees associated with the Single Audit.
Page 2 of 2
Attn.chmer.t A
KPM(3 LLP
Suite 1710
10 S. Jefferson Street
Roanoke, VA 24011 -1331
Report on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on
an Audit of Financial Statements Performed in
Accordance with GovernmentAuditing,Standards
The Honorable Members of the Board of Supervisors
County of Roanoke, , Virginia:
We have audited the financial statements of the governmental activities, the aggregate discretely presented
component units, each major fund, and the aggregate retraining find information of the County of
Roanoke, 'Virginia (the County) as of and for the year ended Tune 30, 2010, which collectively comprise
the County's basic financial statements, and have issued our report thereon dated November 15, 2010. we
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
Issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the County's internal control over financial reporting
as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the County's internal
control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the
County's internal control over financial reporting.
A deficiency hi internal control over financial reporting exists when the design or operation of a control
does not allow management or employees, in the normal course of performing their assigned functions, to
prevent, or defect and correct nnisstaternents on a timely basis. A material weakness is a deficiency, or
combination of deficiencies, in internal control over financial reporting, such that there is a reasonable
possibility that a material misstatement of the entity's financial statements will not be prevented, or
detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. we did not
identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determina tion of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Goveniment Auditing Standards.
156
KPMG LLP LS a pela Lmhed Writy partnership, the U-S.
member Arm of KPhtG International Cooperative, a S W entity.
This report is intended solely for the information and use of management, the audit committee of the Board
of Supervisors, others within the entity, and federal awarding agencies and pass- through entities and is not
intended to be and should not be used by anyone other than these specified parties.
KI LLB
November 15, 2010
157
/C M
KPMG LLP
Suf#e 171 D
10 & Jefferson S#reet
Roanoke, VA 24011 -1331
Report on Compliance with Requirements That Could
Have a Direct and Material Effect on Each Major
Program and on Internal Control Over Compliance
In Accordance with GNIB Circular A -133
The Honorable Members of the Board of Supervisors
County of Roanoke, Virginia:
Compliance
We have audited the County of Roanoke, Virginia's (the County) compliance with the types of Compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A--133 Compliance
Supplement that could have a direct and material effect on each of the County's major federal programs for
the year ended June 30, 2010. The County's m8i or federal programs are identified in the Summary of
Auditors' Results section of the accompanying Schedule of Findings and Questioned Costs. Compliance
with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal
programs is the responsibility of the Comity's management. Cur responsibility is to express an opinion on
the County's compliance based on our audit.
We conducted our audit of compliance in accordance Nvith auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A - 133, Audits of
Mates, Local Governments, and Non- .Profit Organizations. Those standards and ONO Circular A -133
require that Nve plan and perform the audit to obtain reasonable assurance about whether noncompliance
wi #h the types of compliance requirements referred to above that could have a direct and material effect on
a major federal program occurred. An audit includes examining, on a test basis, evidence about the
County's compliance with those requirements and performing such other procedures as we considered
necessary in the ci�rcunstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal deterncunation on the County's compliance with those requirements.
In our opinion, the County complied, in all material respects, with the compliance requirements referred to
above that could have a direct and material effect on each of its major federal programs for the year ended
June 30, 20 10.
Internal Control Over Compliance
Management of the County is responsible for establishing and maintair -ing effective infernal control over
compliance with the requirements of laws, regulations, contracts, and grants applicable to federal
programs. In planning and performing our audit, we considered the County's internal control over
compliance with the requirements that could have a direct and material effect on a major federal program
to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test
and report on internal control over compliance in accordance with OMB Circular A - 133, but not for the
purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we
do not express an opinion on the effectiveness of the County's internal control over compliance.
158
KPW,G LL P Is a i Damn Wed lahlty partnerWp the U.S.
m mW Ilan of KPW-G InlsM50M Coopor4w, a SMss Wi ty.
waopl
A deficiency in internal control over compliance exists when the design or operation of -a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a deficiency,
or combination of deficiencies, in intemal control over compliance, such that there is a reasonable
possibility that material noncompliance with a type of compliance requirement of a federal program will
not be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be deficiencies, significant deficiencies, or material weaknesses. we did not identify
any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined
above.
This report is intended solely for the information axed use of management, the audit committee of the Board
of Supervisors, others within the entity, federal awarding agencies, and pass - through entities and is not
intended to be and should not be used by anyone other than these specified parties.
Kr Lup
November 15, 201 0
159
• COUNTY OF ROANOKE, VIRGINIA
Schedule of Expenditures of Federal Awards
For The Period Ended June 30, 2010
Federal Granting Agencyl
Federal
Recipient State Agency/
Grant
Catalogue
Federal
Grant Program
Number
Number
Expenditga
DEPARTMENT OF AGRICULTURE:
Pass Through Payments:
Department of Agriculfure:
Forest Service: Schools and Roads- Grants to States
-
10.685
$ 2
Food and Nutrition Service: State Administrative Matching Grants for the Nutritfon Assistance Program
-
10.661
632,443
National School Lunch Program
-
10.555
1
National School Lunch Program- USDA Commodities
-
10.555
275,383
School Breakfast Program
-
10.553
228,972
DEPARTMENT OF DEFENSE:
Direct Payments:
Satected Reserve Educational Assistance Program (ROTC)
-
12.609
47,311
DEPARTMENT OF HEALTH
AND HUMAN SERVICES:
Pass Through Payments:
Administration for Children and Fames:
Promoting Safe and Stable Families
-
93.555
42,085
Temporary Assistance for Needy Families
-
93.558
705,325
Refugee and Entrant Assistance -State Administered Programs
-
93.5&6
8,499
Low - income Home Energy Assistance
-
93.598
26,333
Child Care and Development Block Grant
-
93.575
664,370
Child Care Mandatory and Matching Funds of the Child Care and Development Fund
-
93.598
672,272
Chafee Education and Training Vouchers Program
-
93.599
22,800
Adoption Incentive
93.603
1,658
Child Welfare Services- State Grants
-
93.645
2,381
Foster Care - Tide IV-E
-
93.858
622,129
ARRA, Foster Care - - ndle IV E
-
93.658
32,303
554,432
Adoption Assistance
-
93,659
228,725
ARRA, Adoption Assistance
-
93.859
24,399
253,116
Social Services Block Grant
-
93.667
268,342
Chafee Foster Care Independence Program
-
93.674
16
ARRA, Child Care and Development Block Grant
-
93.713
226,343
Centers for Medicare and Medicaid Services:
State Children's Insurance Program
-
93.767
28,057
Medical Assistance Program
-
93778
628,161
DEPARTMENT OF ENERGY:
Direct Payments:
ARRA, Energy Efficiency and Conservation Block Grant Program
DE -SC0003490
81.128
703
DEPARTMENT OF JUSTICE:
Direct Payments:
Bureau of Justice Assistance:
Local Law Enforcement Block Grants Program
2007 -DJ-BX 1005
16 -592
93,359
Buletpwof Vest Partnership Program
-
16.607
23,704
Pass Through Payments:
Bureau of Justice Assistance:
Edward Byrne Memorial Justice Assistance Grant Program
OM8561VGGB
1 6.738
38,077
Edward Byrne Memorial Jusdce Assistance Grant Program
1OB5846CRO9
16.738
37 ,426
Edward Byrne Memorial Justice Assistance Grant Program
2009 -DJ -BX 1391
16.738
10,817
86,319
ARRA, Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Program -
Grants to States and Territories
--
16.803
141,665
ARRA, Recovery Act- Eftard Byrne Memorial Justice Assistance Grant (JAG) Program -
Grants to Units of Local Government
2009 -S13-139 -1550
15.804
99,633
Office of Community Oriented Policing Services:
Public Safety Partnership and Community Policing Grants
-
16.710
29,459
CORPORATION FOR NATIONAL AND COMMUNITY SERVICE:
Pass Through Payments:
Learn and Service Arnerica- National Community Service Act
KSSVA06003
94.004
11
Learn and Service America- National Community Service Act L&S
KSSVA06003
94.004
21,343
32,658
160
COUNTY of ROANOKE, V1RG1NlA
Schedule of Expenditures of Federal Awards
For The Period Ended June 30, 2010
Federal Granting Agency/ Federal
Recipient State Agencyl Grant Catalogue
Grant Program Number Number
DEPARTMENT OF TRANSPORTATION:
Pass Through Payments:
National Highway Traffic Safety Administration:
State and Community Highway Safety
State and Community Highway Safety
State and Community Highway Safety
State and Community Highway Safety
State and Community Highway Safety
State and Community Highway Safety
Alcohol Traffic Safety and Drunk Driving Prevention Incentive Grants
Alcohol Open Container Requirements
DEPARTMENT OF HOMELAND SECURITY:
Pass Through Payments:
State Homeland Security Program
DEPARTMENT OF EDUCATION:
Pass Through Payments:
Department of Education:
ARRA, State Fiscal Stat ibetlon Fund (SFSF}Governmant Services
ARRA, State Fiscal Stablaadon Fund {SFSF}-Educatlon State Grants
ARRA, Education Tecluioogy State Grants
Office of Elementary and Secondary Education:
Title I- Grants to Locai Educational Agencies 07 -08
Title t- Grants to Local Educatlonal Agencies 08-09
Tito t- Grants to Local Educational Agencies 09-10
ARRA, Title 1-Grants to Local Educational Agencies
Title 11- Improving Teacher Quality State Grants Part A 08-09
TWO 11- Improving Teacher Quality State Grants Part A 09-10
We 11 Part D- Education Technology Formula Grant 07-08
Title It Part D- Education Technology Formula Grant 0&49
Tina 11 Part 13- Education Technology Formula Grant 09 -10
Safe and Drug Free Schoots & Communities 09 -10
Office of English Language Acquisition:
Title III- Engrish Language Acquisition Grants 07 -08
Title Ill- English Language Acquisition Grants 08-09
T'itie il1-Engfish Language Acquisition Grants 09-10
Office of Special Education and Rehabilitative Services:
Title VIB: Special Education - Grants to States Flow Through 08-09
Tina Vl B : Special Education -Grants to States Flow Through 09 -18
ARRA, This VIB : Special Educaton - Grants to States
Special Education - Preschool Mini A Grants
ARRA, Special Education - Preschool Grants
Office of Vocational and Adult Education:
Vocational Education Basic Grants to States- Carl D. Perkins Vocational and Technical Ed
Vocational Education Basic Grants to States- Hlgh Schools That Work 08-09
Vocational Education Basle Grants to States- Adult Education State Grant Program 08-09
Vocational Education Basic Grants to States- Adult Education State Grant Program 09-10
Total Federal Expenditures
See accompanying notes to schedule of expenditures of federal awards.
See accompanying independent auditor's report
RS- 2009 - 59290593
20.800
12,002
RS- 2409 - 59291 -694
20.600
16,711
RS- 2009 - 59289.3592
20.600
8
AL- 2010 - 50281 -3901
20.600
31,326
RS -2010 -50274 -3894
20.604
6
- RS2010-50288 -3908
20.500
46,608
KO-200"9288-3591
20.601
154AL -20 t 0 -50279 -3899
20.607
S394AO90047
S38SAOS 046
S01OA070046
S01OA080046
S01OA090046
6389AO90046
S367AO80044
S367AD90044
S318XO70048
S318XO80046
S318XO90046
Q 186AO90048
T365A070046
T365AO8D046
S365A090048
H027A080i07
H027AO90107
H391AO90107
H173AO90112
H392AO90112
VO48AO90046
VO48A090046
V002AO80046
V002AO90048
97.073
84.397
84.394
84.388
84.010 31,941
84.010 172,233
64.010 788,096
84.389
84.367 44,650
84.387 276,204
84.318 2,401
84.318 6,884
84.318 7,626
84.186
84.385 2,1181
84.365 37,165
84.355 38,427
84.027 178,06
84.027 2,871,666
$4.391
84.173
84.392
84.048 140,191
84.048 4.319
84.002 16,617
84.002 81,712
Fedora!
Expenditures
118,440
3,706
18,7'42
191,448
1,915,884
4,432,162
23,886
1,002,269
362,098
320,764
15,891
39,629
77,773
3,049,672
1,280,576
88,856
84,347
144,610
98,229
161
County of Roanoke, Virginia
Notes to Schedule of Expenditures of Federal Awards
For the Year Ended June 30, 2010
(1) Basis of Accounting - Federal Programs are accounted for on the accrual basis of accounting.
(2) Reporting Enfity - The Schedule of Expenditures of Federal Awards includes all grants awarded to
the County of Roanoke, Virginia (the County). The reporting entity is defined in Note I of the County's
basic financial statements.
(3) In -Kind Contributions - The County received $275,383 in food and food stamps from the U.S.
Department of Agriculture during fiscal year 2010. These in -kind contributions are included in
the basic financial statements.
162
iCP G
KPMG L.L.P
Sulu 1710
10 S. Jefferson Street
Roanoke. VA 24011 -1331
Report on Compliance with Commonwealth of
Virginia Laws, Regulations, Contracts and Grant Agreements
The Honorable Members of the Board of Supervisors
County of Roanoke, 'Virginia:
We have audited the financial statements of the governmental activities, the aggregate discretely presented
component units, each major fund, and the aggregate remaining fund information of the County of
Roanoke, Virginia (the County) as of and for the year ended June 30, 2010, which collectively comprise
the County's basic financial statements, and have issued our report thereon dated November 15, 2010.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; and Specifications for Audits of Counties, Cities and
'owns (Specifications), issued by the Auditor of Public Accounts of the Commonwealth of Virginia. Those
standards and Specifications require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement.
Compliance with Commonwealth of Virginia laws, regulations, contracts and grant agreements applicable
to the County is the responsibility of the management of the County. As part of obtaining reasonable
assurance about whether the financial statements are free of material misstatement, we performed tests of
the County's compliance with certain provisions of the Commonwealth of Virginia's laws, regulations,
contracts, and grant agreements. However, our objective was not to provide an opinion on overall
compliance with such provisions. Accordingly, Nave do not express such an opinion. The following is a
summary of the Commonwealth of Virginia laws, regulations, contracts, and grant agreements, as
contained in the Specifications, for which we performed tests of compliance:
Code of Virginia
Budget and Appropriation Haws
Cash and Investment Laws
Conflicts of Interest Act
Debt Provisions
Retirement Systems
Procurement Laws
Uniform Disposition of Unclaimed Property Act
State Agency Requirements
Comprehensive Youth Services Act
Education
Social Services
1.63
KPMG t_LP ;s a D02WM 6mlted fabilty partnership, the U.S.
member film of KPIAG fntemaronal Cooperative, a SAIss enV3 (.
M 10
The results of our tests disclosed an instance of noncompliance that is required to be reported under the
Spec cations for Audits of Counfies, Cities, and Towns, which is described in the accompanying Schedule
of Findings and Questioned Costs as item 10 -I.
The County's response to the finding identified in our tests of compliance is described in the
accompanying Schedule of Findings and Questioned Costs. we did not audit the County's response and,
accordingly, we express no opinion on it,
This report is intended solely for the information and use of management, the audit committee of the Board
of Supervisors, others within the entity, the Auditor of Public Accounts of the Commonwealth of Virginia,
and the applicable state agencies and is not intended to be and should not be used by anyone other than
these specified parties.
K LEP
November 15, 2010
164
COUNTY OF ROANDFE, VIRGINIA.
Schedule of Findings and Questioned Costs
Year ended June 30, 2010
. (1) Summary of Auditors' Results:
(a) The type of report issued on the basic financial statements: unqualified opinion.
(b) Significant deficiencies in internal control over financial reporting disclosed by the audit of the
basic financial statements: none reported. Material weaknesses: none.
(c) Noncompliance which is material to the basic financial statements: none.
(d) Significant deficiencies in internal control over major programs: none reported. Material
weaknesses: none.
(e) The type of report issued on compliance for major programs: unqualified opinion.
(f) Any audit findings which are required to be reported under Section 510(a) of OMB Circular
A-133: none.
(g) Major programs: Title 1 - (CFDA #84.010), Title I — ARRA (CFDA #84.389), Title , V'1 -B
Special Education -- Flow Through (CFDA #84.027), Special Education Preschool Mini A.
Grants (CFDA. # 84.173), Title VI -B Special Education ARRA (CFDA 484.391), Special
Education Preschool Grants — ARRA (CFDA #84.392), State Fiscal Stabilization Fund (SFSF)
Education State Grants --- ARRA (CFDA #84.394), State Fiscal Stabilization Fund (SFSF)
GSA Services — ARRA (CFDA #84.397), 'Title 11 Part D Education Technology Formula
Grants (CFDA #84.318), Education Technology State Grant - ARRA (CFDA. #84.386),
Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Grants to States and
Territories w ARRA (CFDA. #16.803), Recovery Act Edward Byrne Memorial Justice
Assistance Grant (JAG) Grants to Units of Local Government --- ARRA (CFDA# 16.804); and
Temporary Assistance for Needy Families (TANF) (CFDA #93.558).
(h) Dollar threshold used to distinguish between Type A and Type B programs: $604,090.
(i) Auditee qualified as a low risk auditee under Section 530 of OMB Circular A-133: yes.
(2) Findings Relating to the Financial Statements Reported in Accordance with Government
Audrfing Standards:
None,
(3) Findings and Questioned Costs Relating to Federal Awards:
None.
(4) Findings and Questioned Costs Relating to Commonwealth of Virginia Awards:
10 -1: Disclosure Fornis
Condition — Two of forty -seven annual conflicts of economic interest disclosure forms were not
submitted within the Commonwealth of Virginia's (Commonwealth) time requirement.
165
COUNTY OF ROANOKE, VIRGINIA
Schedule of Findings and Questioned Costs
Year ended June 30, 2410
Criteria -- Completed forms were required to be received by January 15, 201 o as required by Section
2.2-3104 of the Code of Virgin id.
Effect —Noncompliance with Commonwealth's requirements may result in state sanctions.
Questioned Cost -- None.
Recommendation. — The County should establish procedures to ensure that disclosure forms for all
officials required to comply with Commonwealth's disclosure requirements are fled accurately and
timely.
Management's Response —Management concurs with the recommendation and has taken steps to
correct the compliance deficiency.
166
ACTION NO.
ITEM NO. G -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Ordinance authorizing the granting of a temporary construction
easement to Appalachian Power on property owned by the
Roanoke County Board of Supervisors known as Leslie Lane
(Tax Map No. 077.15 -01- 11.00). for the purpose of changing
the grade level at the entrance of Leslie Lane to allow access
for certain equipment, Cave Spring Magisterial District
Paul M. Mahoney
County Attorney
B. Clayton Goodman III
County Administrator'a�
COUNTY ADMINISTRATOR'S COMMENTS:
It tAbAV% V ISUVW 0 1:� JA. k
SUMMARY OF INFORMATION:
Appalachian Power (AEP) is requesting that the Board of Supervisors grant a temporary
construction easement for the purpose of changing the grade level of Leslie Lane near its
entrance from Ogden Road for the purpose of bringing in a large electrical transformer for
use at the newly constructed Sunscape 138 kv Sub - station. Residents of the area will
have access twenty four /seven (24/7) during the construction period, which is expected to
take up to two (2) weeks, depending on the weather. The width of Leslie Lane will remain
the same at sixteen (16) feet, however, the elevation at its entrance from Ogden Road will
be raised approximately eight point five (8.5) feet.
A drawing entitled "Leslie Lane Temporary Emergency Access Final Grade" plan prepared
by AEP is attached. The land within the temporary construction easement would remain
under the ownership of Roanoke County, as the temporary construction easement would
be the only construction access onto County -owned property during the duration of the
project.
Page 1 of 2
Staff has met with officials of AEP on site and has determined the granting of the
temporary construction easement will have a minimal amount of impact on County -owned
property during the duration of the project.
As part of this temporary construction easement, Roanoke County also grants to AEP a
license in order to maintain Leslie Lane. In addition, AEP will also have the responsibility
to maintain the proposed storm drain under Leslie Lane, and to secure any off -site
drainage easements that may be necessary.
FISCAL IMPACT:
No funding from Roanoke County will be required for this request.
ALTERNATIVES:
1. Authorize the granting of a temporary construction easement to Appalachian Power
for the purpose of changing the grade level of Leslie Lane near its entrance from
Ogden Road in order to provide safer access for transporting a large electrical
transformer for use at the newly constructed Sunscape 138 kv Sub - station.
2. Decline to authorize the requested temporary construction easement request.
STAFF RECOMMENDATION:
Staff recommends Alternative 1. Staff recommends that the Board dispense with second
reading since an emergency exists. The construction of the electric sub - station to meet the
growing demands for electricity must be completed before June 1, 2011. The
improvements to Leslie Lane are critical to this construction. Waiving the second reading
will allow AEP to commence this work as soon as possible.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JANUARY 11, 2011
ORDINANCE AUTHORIZING THE GRANTING OF A TEMPORARY
CONSTRUCTION EASEMENT TO APPALACHIAN POWER ON
PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF
SUPERVISORS KNOWN AS LESLIE LANE (TAX MAP NO. 077.15 -01-
11.00) FOR THE PURPOSE OF CHANGING THE GRADE LEVEL AT THE
ENTRANCE OF LESLIE LANE TO ALLOW ACCESS FOR CERTAIN
EQUIPMENT, CAVE SPRING MAGISTERIAL DISTRICT
WHEREAS, Appalachian Power (AEP) requires a temporary construction easement
for obtaining temporary access to Roanoke County property known as Leslie Lane for the
purpose of changing the grade level of Leslie Lane near its entrance from Ogden Road in
order to provide safer access for AEP to transport a large electrical transformer for use at
the newly constructed Sunscape 138 kv Sub - station; and
WHEREAS, granting this temporary construction easement will have a minimal
impact upon County -owned property during the course of this construction project and will
result in safer entrance to Leslie Lane from Ogden Road; and
WHEREAS, the proposed improvement to the entrance of Leslie Lane will serve the
interests of the public and is necessary for the public health, safety, and welfare of the
citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows;
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on January 11, 2011, and a second reading has
been dispensed with since an emergency exists, upon a 4 /5ths vote of the members of the
Board.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be temporarily
surplus, and is hereby made available for other public uses by conveyance to Appalachian
Power for a temporary construction easement.
Page 1 of 2
3. That donation to Appalachian Power of a temporary construction easement
for improvement to the entrance of Leslie Lane from Ogden Road is hereby authorized and
approved. As part of this temporary construction easement, Roanoke County also grants to
AEP a license in order to maintain Leslie Lane. In addition, AEP will also have the
responsibility to maintain the proposed storm drain under Leslie Lane, and to secure any
off -site drainage easements that may be necessary.
4. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
i
Exhibit A
1134.4
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0 SF
\
1 s , 1 1 3 2.6 °\
0
� sro. voor cw -i
4RK \ \�� EXISTING Unutt POLE TO ilEl O L-Li
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(SF p PROPOSES LE
(MAINTAIN EXi
\ \ OP
1160
1145.9
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7. 3 � � � � \ TEMPO ARY EMERGENCY ACCESS I \
(MAINTA 109. MAX SLOPE)
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APPALACHMN
POWER'
A unit of At iencan Electric Po
Januar 4, 2011
B. Cla Goodman, III
Count Administrator, Roanoke Count
PO Box 29800
Bernard Drive
Roanoke, Va 24018-0798
SUBJECT: SUNSCAPE, SUB-STATION ENTRANCE PROJECT
REQUEST FOR TEMPORARY CONSTRUCTION EASENiENT
Roanoke Count Parcel # 077.15 -01 -1100 -0000
Mr. Goodman:
Appalachian Power
Box 2021
Roanoke. VA 24022-2121
wwwapcocustomercom
This is a re for a temporar construction easement for the purpose of chan the g rade
level of Leslie Lane,, near the entrance from O Road, for the purpose of brin in a lar
electrical transformer for use at the newl constructed Sunscape 138 kv Sub-station. The present
elevation is such that the transformer ma tip over because of the steep g rade comin off O
Road, on to Leslie Lane. The lowest point on Leslie Lane, on Roanoke Count propert near the
entrance to O Road, will be raised approximatel 8.5 feet. The width of Leslie Lane, which
is presentl 16 feet, will remain the same, at 16 feet. Construction is expected to take up to 2
weeks, dependin on weather conditions. Residents of the area will have access 24/7 durin the
construction period, and ever effort possible will be made to cause the least inconvenience to
those residents livin in the area.
We're attachin copies of Plan and Profile maps depictin the concept plan prepared b Earth
Environmental and Civil, of Rock Mount, Vir Details of the project have been reviewed
and discussed with Roanoke Count Plannin Staff.
Back The Sunscape 138 kv line and station pro was approved b the the Vir
SCC on March 27., 2009. It involves the construction of 1.4 miles of new 138 kv transmission
line and a new electric sub-station to meet the g rowin g demands for electricit in parts of the cit
of Roanoke and Roanoke Count Ori the project was to be placed in service in June
2010, but because of economic conditions at that time the project was dela one y ear. It is now
scheduled to be placed in service June 1, 2011.
It is criticall important that the project be placed in service b the June I date because g rowin g
electric demands in the area are expected to tax existin facilities to their capacit b summer
2011. Several intermediate steps have alread been taken to miti possible shorta should
we experience heav sprin electrical loads. The transformer is now scheduled to be delivered b
rail car on Februar 22, and we will need from one to two weeks to complete the road
construction activities.
We would appreciate your efforts to secure approval of this temporary easement from the Beard
of Supervisors at it's January 11, 2011 meeting,
Respectfully,
David H. Wright
Pa
dc
Project Manager
ACTION NO.
ITEM NO. H -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 11, 2011
Ordinance authorizing the conveyance of Roanoke County's
one -half interest in the Blue Ridge Branch Library to Botetourt
County
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This ordinance authorizes the conveyance of Roanoke County's one -half interest in the
Blue Ridge Branch Library which includes 2.172 acres of real estate, the library building,
and all of its contents and furnishings valued at $761,764.
This conveyance is one element in a .broader settlement agreement between Roanoke
County and Botetourt County involving the revenue sharing agreement for the Jack Smith
Industrial Park. The approval of this settlement agreement is an action item on this
agenda.
By an agreement dated March 17, 1986, Botetourt and Roanoke agreed to develop a joint
branch public library near the Bonsack community in the Blue Ridge Magisterial District of
Botetourt County. Pursuant to Section 11 of the 1986 agreement, Roanoke terminated the
agreement by notice to Botetourt dated February 26, 2009; and the parties have negotiated
the disposition of these jointly -owned assets.
FISCAL IMPACT:
As part of the settlement with Botetourt County, Roanoke County will receive a credit of
$761,764 from Botetourt County in exchange for Roanoke County's one -half interest in the
land, building, and contents of the Blue Ridge Branch Library.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of this ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2011
ORDINANCE AUTHORIZING THE CONVEYANCE OF ROANOKE
COUNTY'S ONE -HALF INTEREST IN THE BLUE RIDGE BRANCH
LIBRARY TO BOTETO U RT COUNTY
WHEREAS, by deed of gift dated October 20, 1986, and recorded in Deed Book
324 at page 604 among the land records of the Botetourt County Circuit Court Clerk, the
Greater Roanoke Valley Development Foundation and the Roanoke Valley
Development Corporation conveyed to the Board of Supervisors of Roanoke County
and Botetourt County certain property located in Botetourt County; and
WHEREAS, by an agreement dated March 17, 1986, Botetourt and Roanoke
agreed to develop a joint branch public library near the Bonsack community in the Blue
Ridge Magisterial District of Botetourt County; and
WHEREAS, pursuant to Section 11 of the 1986 agreement, Roanoke terminated
the agreement by notice to Botetourt dated February 26, 2009; and the parties have
negotiated the disposition of these jointly -owned assets; and
WHEREAS, Roanoke County, Botetourt County and the Economic Development
Authority for Roanoke County have entered into a settlement agreement to resolve a
variety of issues involving the Jack Smith Industrial Park and the Blue Ridge Branch
Library; and
WHEREAS, as part of this settlement agreement Roanoke has agreed to convey
to Botetourt its one -half interest in the land, building, contents and furnishings of the
Blue Ridge Branch Library valued at $761,764; and
Page 1 of 2
WHEREAS, first reading of this ordinance was held on December 14, 2010; and
the second reading was held on January 11, 2011.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1. That the conveyance of Roanoke County's one -half interest in the Blue
Ridge Branch Library to Botetourt County, consisting of 2.712 acres of real estate (Tax
Map No. 112 -4C), the library building and all of its contents and furnishings is hereby
authorized.
2. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
Page 2of2
ACTION NO.
ITEM NO. H -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Ordinance authorizing and approving execution of a Lease
Agreement with Cisco Systems, Inc., for office space in the
Salem Bank & Trust building at 220 East Main Street, Salem,
Virginia, owned by the Board of Supervisors of Roanoke
County
Anne Marie Green
Director of General Services
B. Clayton Goodman 1 W� Y_ County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Cisco Systems leases office and roof top space from Roanoke County at the Salem Bank
and Trust Building, 220 East Main Street, in Salem. Cisco has indicated a desire to
continue leasing that space and staff has negotiated a new lease for a three -year period,
beginning March 2, 2011, at a rental of $1,991.50 per month for the second floor Office
space and the rooftop antenna space for the first year of the new lease term. The rent will
be increased by four percent for each succeeding year of the lease term, with the option to
renew the lease terms for two additional three -year terms.
In addition, Cisco Systems will be billed for the metered utility costs for their leased space
and for janitorial services at the rate of $ 12.00 per business day.
FISCAL IMPACT:
Cisco Systems currently pays $1841.25 monthly for the office and roof top spaces, or
$22,095.00 annually. The new lease amount of $1,991.50 will result in an annual payment
of $23,898.00. These funds will be placed in the Salem Bank and Trust account to assist
in repaying the bonds used to purchase the building.
Page 1 of 2
ALTERNATIVES:
1. Approve the second reading of this ordinance.
2. Do not approve the attached ordinance.
STAFF RECOMMENDATION:
Staff recommends alternative one. Cisco Systems has been a tenant of the building since
before it was acquired by the County, and the rental funds are required to assist in
repaying the revenue bonds used to purchase the Salem Bank and Trust Building.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JANUARY 11, 2011
ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A
LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE
SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST
MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13 -6 #106 -13 -2, and #106 -13 -1, and commonly referred to as the Salem Bank and
Trust Building; and,
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services and Blue Ridge Behavioral Health Care on the third, fourth, and fifth floors of
the building, and subject to a number of commercial leases for the first and second
floors of the building and the rooftop for antenna space; and
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the
property was leased back to the County for operation of the premises and generation of
the revenue, through 'the existing leases, for payment of the debt service on the bonds;
and
WHEREAS, by Lease Agreement and a Telecommunication Addendum attached
thereto, dated the March 1, 2006, the County entered into a lease with Cisco Systems,
Inc., a California corporation, for a term of two years for 1,400 square feet of office
Page 1 of 4
space in Suite 200 on the second floor of the building, and for placement and use of a
WHIP antenna and an 18" satellite dish on the rooftop of this building; and
WHEREAS, by a First Amendment to Lease Agreement and
Telecommunications Addendum dated December 17, 2007, the County's lease with
Cisco Systems, Inc, was extended for an additional three (3) year term to expire on
February, 28, 2010; and
WHEREAS, Cisco Systems, Inc. has negotiated with staff to continue leasing the
premises for a period of three years from March 1, 2011, at a rental of $1,991.50 per
month for the second floor office space and the rooftop antenna space for the first year
of the new lease term, and to be increased by four percent (4 %) for each succeeding
year of the lease term, with the option to renew the lease terms for two (2) additional
three (3) year terms; in addition, Cisco Systems, Inc. will be billed for the metered utility
costs for their leased space and for janitorial services at the rate of Twelve Dollars
($12.00) per business day; and
WHEREAS, it would serve the public interest to continue leasing the premises to
Cisco Systems, Inc. in order to have the office space occupied and maintained, and to
generate revenue to be applied to meeting the bond obligations; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on December
14 2010 and - the second reading was held on January 11, 2011.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
Page 2 of 4
1. That lease of 1,400 square feet of office space in Suite 200, as shown on
attached Exhibit "A ", and rooftop space for a WHIP antenna and an 18" satellite dish on
a 4'X 4' pad, as shown on attached Exhibit "B ", at the Salem Bank and Trust Building,
located at 220 East Main Street, Salem, Virginia, to Cisco Systems, Inc. for a period of
three years at an annual rental of $23,898.00, payable monthly in the amount of
$1,991.50, for office space rooftop space, commencing as of March 1, 2011, and ending
on February 29, 2012, an annual rental of $24,854.00, payable monthly in the amount of
$2,071.17, for office space and rooftop space, commencing as of March 1, 201,2 and
ending on February 28, 2013, and an annual rental of $25,848.00, payable monthly in
- the amount of $2,154.00, for office space and rooftop space, commencing as of March
1 2013, and ending on February 28, 2014, with the option for Cisco Systems, Inc. to
renew this lease for one or two additional three (3) year terms with an annual rental
increase of four percent (4 %) upon ninety (90) days written notice to the County, is
hereby authorized and approved. In addition, Cisco Systems, Inc. shall pay the metered
utility charges incurred for their leased space and a charge of Twelve Dollars ($12.00)
per business day for janitorial and cleaning of their leased premises to be billed
quarterly.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
Page 3 of 4
3. That the funds generated by this lease shall be placed in the Salem Bank
and Trust Building revenue account.
4. That this ordinance shall be effective on and from the date of its adoption.
Page 4 of 4
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ACTION NO.
ITEM NO. H -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Ordinance authorizing conveyance of a 50' water and sewer
line easement to the Western Virginia Water Authority to be
located within a public right -of -way known as Townsend Road,
said right -of -way having been dedicated to the Board of
Supervisors, Hollins Magisterial District
Paul M. Mahoney
County Attorney
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is the second reading of an ordinance that dedicates an easement to be located within
the right -of -way of Townsend Road to the Western Virginia Water Authority (WVWA) along
this road in the Hollins Magisterial District. This road was dedicated to Roanoke County in
fee simple by a subdivision plat for Section 2 of Belle Haven dated September 4, 1956, and
recorded in Plat Book 3, page 237 in the Roanoke County Circuit Court Clerk's Office.
A plat prepared by the WVWA showing the location of this easement designated "Exhibit
Plat for Western Virginia Water Authority Showing a New Public Water& Sewer Easement
within the R.O.W. of Townsend Road," dated December 6, 2010 is attached as Exhibit A.
The first reading was held on December 14, 2010.
This water and sewer line extension will serve as a connector to a project by the WVWA
which will extend a waterline from a water tank north of 1 -81 under 1 -81 to Martindale
Avenue. This easement will create a loop in the WVWA's line which will upgrade pressure
and reliability along with extension of service
FISCAL IMPACT:
No fiscal impact to Roanoke County is anticipated.
Page 1 of 2
ALTERNATIVES:
1. Adopt the proposed ordinance authorizing the County Administrator to execute the
necessary documents for conveyance of the water and sewer line easements to be
located within the right -of -way known as Townsend Road as requested by Western
Virginia Water Authority (WVWA).
2. Decline to adopt the proposed ordinance.
STAFF RECOMMENDATION:
County staff recommends that the Board of Supervisors adopt the proposed ordinance as
provided in Alternative 1.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JANUARY 11, 2011
ORDINANCE AUTHORIZING CONVEYANCE OF A 50' WATER AND
SEWER LINE EASEMENT TO THE WESTERN VIRGINIA WATER
AUTHORITY TO BE LOCATED WITHIN A PUBLIC RIGHT -OF -WAY
KNOWN AS TOWNSEND ROAD, SAID RIGHT -OF -WAY HAVING BEEN
DEDICATED TO THE BOARD OF SUPERVISORS, HOLLINS
MAGISTERIAL DISTRICT
WHEREAS, the Western Virginia Water Authority (WVWA) requires an easement
for an underground waterline within the right -of -way known as Townsend Road to provide
water service to the area, all as shown on the plat entitled "Exhibit Plat for Western Virginia
Water Authority Showing A New Public Water & Sewer Easement within the R.O.W. of
Townsend Road," (Exhibit A) dated December 6, 2010; and
WHEREAS, Townsend Road was dedicated in fee simple to Roanoke County by
subdivision plat of Section 2 Belle Haven dated September 4, 1956, and recorded in Plat
Book 3, page 237 in the Roanoke County Circuit Court Clerk's Office; and
WHEREAS, the proposed right -of -way will serve the interests of the public and is
necessary for the public health, safety and welfare of the citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on December 14, 2010, and a second reading
was held on January 11, 2011.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is
hereby made available for other public uses by conveyance to WVWA for the provision of
water and sewer service.
3. That donation to WVWA of an easement for an underground water and
sewer line and related improvements, within the easement area designated on the above-
mentioned map, on the County's property known as Townsend Road to provide water and
sewer service to the area is hereby authorized and approved.
Page 1 of 2
4. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
LEGEND:
PUBLIC WATER & SEWER
EASEMENT ( 22,783 SF)
IE PROPERTY LINE
W E 5 T E R N V I R G I N I Al
....... ...
1ATE R A'HTH 0 R IT'S'�
ACTION NO.
ITEM NO. 1 -1 -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2011
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Deputy Clerk to the Board
APPROVED BY: B. Clayton Goodman I
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals)
➢ The four -year term of Wilmore T. Leffell expired on December 12, 2010.
2. Capital Improvement Program (CIP) Review Committee (appointed by District)
The following one -year terms expired on August 31, 2010:
➢ Brian Hooker representing the Catawba Magisterial District (not eligible for
reappointment as maximum number of terms served)
➢ Wes Thompson representing the Windsor Hills Magisterial District (resigned due to
health)
3. Roanoke County Community Leaders Environmental Action Roundtable (RC
CLEAR) (appointed by District)
➢ Ruth Deibler, who represented the Vinton Magisterial District, has moved from the
area and is no longer serving on RC -CLEAR
Page 1 of 2
4. Parks, Recreation and Tourism Advisory Commission (appointed by District)
➢ Lee Blair, who represents the Cave Spring District, has notified Supervisor Moore of
her resignation. Her three -year term will expire on June 30, 2011. Supervisor
Moore has appointed Beth Doughty to fill the unexpired term. Confirmation of this
appointment has been placed on the Consent Agenda.
Page 2 of 2
i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2011
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 11,
2011, designated as Item J Consent Agenda be, and hereby is, approved and concurred in
as to each item separately set forth in said section designated Items 1 through 8 inclusive,
as follows:
1. Approval of minutes — December 14, 2010
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Janet Scheid, Greenway Coordinator, upon her retirement after more
than twenty -one years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Diane H. Jernigan, Customer Service Representative II, Community
Development, upon her retirement after more than twenty -five years of service
4. Request to accept and appropriate funds in the amount of $30,000 to the
Roanoke County Public Schools
5. Request to accept and appropriate funds in the amount of $123,822 from Mount
Pleasant First Aid Crew, Inc. to provide funding for a new ambulance to be
placed in service at the Mount Pleasant station and approval to proceed with the
purchase of same in accordance with County purchasing guidelines
6. Request to accept and appropriate funds in the amount of $32,500 from
Botetourt County to provide fifty percent (50 %) of the matching funds for a
$65,000 grant from the Virginia Department of Health
7. Confirmation of appointment to the Parks, Recreation and Tourism Advisory
Commission
8. Donation of a two hundred forth -two (242) square foot Variable Width Access
Easement on the property of Fralin & Waldron, Inc. described as Lot 6, "Keswick
Court" (Tax Map No. 040.09 -10- 06.00), Hollins Magisterial District
Page 2 of 2
ACTION NO.
ITEM NO. J -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Janet Scheid, Greenway
Coordinator, upon her retirement after more than twenty -one
years of service
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Janet Scheid, Greenway Coordinator, retired on January 1, 2011, after more than twenty -
one years of service.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2010
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO JANET SCHEID,
GREENWAY COORDINATOR, UPON HER RETIREMENT AFTER MORE
THAN TWENTY -ONE YEARS OF SERVICE
WHEREAS, Janet Scheid was hired on March 13, 1989, and held various
management roles in Planning and Zoning and was promoted in 2008 to Greenway
Coordinator; and
WHEREAS, Ms. Scheid retired on January 1, 2011, as Greenway Coordinator after
twenty -one years and nine months of devoted, faithful and professional service with the
County; and
WHEREAS, Ms. Scheid has been instrumental in the development of numerous
long -range planning studies including, but not limited to, the 1995 Community Visioning
process, the 1998 Community Plan and the 2005 Community Plan, in the course of which
she attended numerous community meetings held in all corners of Roanoke County; and
WHEREAS, Ms. Scheid assisted in the development of the 1992 Roanoke County
Zoning Ordinance and the 2003 Off - Premise Sign regulations; and
WHEREAS, Ms. Scheid served as Secretary of the Planning Commission for
Roanoke County from 2001 to 2006, where she provided the Commission with excellent
leadership, knowledge and service; and,
WHEREAS, Ms. Scheid represented Roanoke County on the Regional Greenways
Commission where she assisted in - the 2007 update to the Roanoke Valley Conceptual
Greenway Plan; and
Page 1 of 3
WHEREAS, Mr. Scheid worked with the Blue Ridge Parkway on viewshed analysis
and mapping, protection for Read Mountain, trail connections and adjacent development
projects including the planned developments of Wolf Creek, Mason's Crest, Wilshire and
the Vinton Business Center; and
WHEREAS, Ms. Scheid has skillfully guided dozens of land use cases through the
Roanoke County legislative process and assisted on many others; and
WHEREAS, Ms. Scheid has spent innumerable hours patiently assisting hundreds
of citizens and staff with zoning, land use and other miscellaneous questions; and
WHEREAS, Ms. Scheid was instrumental in the establishment and growth of the
Western Virginia Land Trust, a non - profit dedicated to the protection of scenic viewsheds in
Roanoke County and the adjacent region; and
WHEREAS, Ms. Scheid coordinated the donation of property and easements for
Read Mountain Preserve, a new 243 -acre Roanoke County park and worked with
volunteers to lay out and construct natural surface trails for public enjoyment; and
WHEREAS, while serving as Roanoke County's Greenway Planner, Ms. Scheid
established the Park Partners Program to provide volunteer resources for monitoring and
clean up of County greenways and parks; led the regional Greenway Planning and
Standards Committee in development of a greenway etiquette video and mileage system
for Roanoke River Greenway; secured right -of -way from Hollins University for extension of
Tinker Creek Greenway; worked with the Catawba Sustainability Center for protection of
the Tech Farm and development of a Catawba Greenway and assisted in securing and
administering several grants for greenway construction; and
Page 2 of 3
WHEREAS, Ms. Scheid also represented Roanoke County on various regional
boards and commissions, including the Greenway Commission, the Western Virginia Land
Trust, the Bicycle Advisory Committee, the Urban Forestry Council, the Regional Open
Space Committee, RC CLEAR and the Carvin's Cove Master Plan Committee; and
WHEREAS, throughout her tenure with Roanoke County, Ms. Scheid has displayed
the highest standards of integrity, honor, and character and has, with compassion,
consistently improved the quality of life for her fellow employees and citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to JANET SCHEID for more than twenty -one years of capable, loyal, and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 3of3
ACTION NO.
ITEM NO. J -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Diane H. Jernigan,
Customer Service Representative II, Community Development,
upon her retirement after more than twenty -five years of
service
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman III
County Administrator'"'.U✓
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Diane H. Jernigan, Customer Service Representative II, Community Development retired
on December 31, 2010 after more than twenty -five years of service.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2010
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO DIANE H. JERNIGAN,
CUSTOMER SERVICE REPRESENTATIVE II, UPON HER RETIREMENT
AFTER MORE THAN TWENTY -FIVE YEARS OF SERVICE
WHEREAS, Diane H. Jernigan was hired on July 29, 1985, with the Department of
Public Facilities as a Clerk Typist II and in 1987 transferred to the Engineering Department
(Community Development) and held positions as Secretary, Permit Clerk and was
promoted to Customer Service Representative II in May of 1998; and
WHEREAS, Ms. Jernigan retired on December 31, 2010, as Customer Service
Representative II in the Community Development Department after twenty -five years and
five months of devoted, faithful and expert service with the County; and
WHEREAS, during her time serving Roanoke County's Community Development
Department, Ms. Jernigan obtained advanced training for Customer Services and computer
technology training for several permitting programs that helped facilitate the issuance of
permits and business licenses.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to DIANE H. JERNIGAN for more than twenty -five years of capable, loyal,
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
ACTION NO.
ITEM NO. J -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2011
AGENDA ITEM: Request to accept and appropriate funds in the amount of
$30,000 to the Roanoke County Public Schools
SUBMITTED BY: Brenda Chastain
Clerk to the Roanoke County School Board
APPROVED BY: B. Clayton Goodman %fzr--
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Each year, teachers who are Nationally Board Certified receive an incentive from the
Commonwealth of Virginia that must be processed through Roanoke County Schools'
accounting process. The Commonwealth of Virginia will electronically transfer $30,000 to
cover the incentive for Roanoke County Schools. The payroll office will distribute on the
next available payroll.
FISCAL IMPACT:
The personnel department instruction budget will be increased by $30,000.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Appropriation of funds in the amount of $30,000.
ACTION NO.
ITEM NO. J -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Request to accept and appropriate funds in the amount of
$123,822 from Mount Pleasant First Aid Crew, Inc. to provide
funding for a new ambulance to be placed in service at the
Mount Pleasant station and approval to proceed with the
purchase of same in accordance with County purchasing
guidelines
Richard E. Burch, Jr.
Chief of Fire and Rescue
B. Clayton Goodman I�
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
After many years of volunteer service to the community, Mount Pleasant First Aid Crew,
Inc. will dissolve the organization in 2011 and cease operations. In accordance with their
wishes, the organization would like to donate funds donated to the organization by the
citizens in the amount of $123,822 to purchase one new ambulance to be assigned to the
Mount Pleasant station. This purchase will allow for an older ambulance to be removed
from the fleet. The department would also like to request approval to proceed with the
purchase of one new ambulance in accordance with County purchasing guidelines.
FISCAL IMPACT:
The amount donated will completely fund the purchase of a new ambulance.
ALTERNATIVES:
Do not accept the donation which would result in the County being unable to purchase the
Page 1 of 2
ambulance.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of donated funds in the amount of
$123,822. into the Fire and Rescue Department's budget and the approval to proceed with
purchase of one new ambulance in accordance with County purchasing guidelines.
Page 2 of 2
ACTION NO.
ITEM NO. J -6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2010
Request to accept and appropriate funds in the amount of
$32,500 from Botetourt County to provide fifty percent (50 %) of
the matching funds fora $65,000 grant from the Virginia
Department of Health
Richard E. Burch, Jr.
Chief of Fire and Rescue
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Health, Office of Emergency Medical Services has awarded
the Fire and Rescue Department a fifty percent (50 %) matching grant (Grant WV- C01/06-
10) totaling $65,000 to purchase one new ambulance to be assigned to the Read Mountain
Station, which is jointly operated by Botetourt and Roanoke County. The grant funds in the
amount of $65,000 have already been approved and appropriated at the September 14,
2010, Board meeting. The matching funds were not clearly included on the original board
report. This is a joint purchase with Botetourt County so the fifty percent (50 %) matching
funds will be split between Botetourt and Roanoke Counties equating to $32,500 per
locality.
FISCAL IMPACT:
This grant will allow the County to purchase an ambulance for the Read Mountain Station.
Additionally, the opportunity to share the match with Botetourt County will result in
significant savings. The Fire and Rescue Department has already budgeted $32,500 for
their matching funds out of the current budget. Botetourt County will be submitting a check
in the amount of $32,500 for their portion of the matching funds toward the $130,000 total
ambulance purchase.
Page 1 of 2
ALTERNATIVES:
Do not participate in the shared purchase which would increase the amount of the County's
required match to $65,000
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of matching funds in the amount of
$32,500 from Botetourt County into the Fire and Rescue Department's grant budget;
$32,500 will be transferred from Fire and Rescue's current budget to complete the match
for the Department of Health grant.
Page 2 of 2
ACTION NO.
ITEM NO. J -7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2011
AGENDA ITEM:
Confirmation of appointments to the Parks, Recreation and
Tourism Advisory Commission
SUBMITTED BY:
Deborah C. Jacks
Clerk to the Board
APPROVED BY:
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Parks Recreation and Tourism Advisory Commission (appointed by District)
Charlotte Moore has appointed Beth Doughty to represent the Cave Spring Magisterial
District to fill the unexpired term of Lee Blair which will expire on June 30, 2011.
Confirmation of the appointment has been placed on the Consent Agenda.
ACTION NO.
ITEM NO. J -8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Donation of a two hundred forty -two (242) square foot Variable
Width Access Easement on the property of Fralin & Waldron,
Inc. described as Lot 6, "Keswick Court" (Tax Map No. 040.09-
10- 06.00), Hollins Magisterial District
Joseph B. Obenshain
Senior Assistant County Attorney
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of an access easement across property
owned by Fralin & Waldron, Inc. being conveyed to the Board of Supervisors of Roanoke
County for access to a stormwater detention facility, in the Hollins Magisterial District of the
County of Roanoke:
a) Donation by Fralin & Waldron, Inc. of a perpetual access RIGHT and
EASEMENT, containing two hundred forty -two (242) square feet, being variable in width, to
construct, install, improve, operate, inspect, use, maintain and repair or replace a water
quantity /quality facility access easement, together with related improvements, including
slope(s), if applicable, together with the right of ingress and egress thereto from a public
road, upon, over, under and across a tract or parcel of land belonging to the Grantor, (the
"Easement ") as being shown and designated as "Lot 6 Keswick Court" upon "Plat showing
new variable width access easement on Lot 6 "Keswick Court" P.B. 30, PG.211, property of
Fralin & Waldron,. Inc. (Instrument #200613862), situated on Tax #040.09 -10- 06.00, Hollins
Magisterial District ", Roanoke County, Virginia, prepared by Lumsden Associates, P.C.,
dated September 23, 2010 (the "Plat "). The location of the Easement is more particularly
described on the Plat which is attached hereto as " Exhibit A " and by reference incorporated
herein.
Page 1 of 2
This new variable width access easement and the existing fifteen foot (15') access
easement (P.B. 30, PG211) are intended to provide access to the Stormwater
_Management Area (P.B. 18, PG. 99) and designated tax parcel # 040.09 -99- 01.00.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement and that the County Administrator, or an
Assistant County Administrator, be authorized to execute such documents and take such
further actions as may be necessary to accomplish this conveyance, all of which shall be
on form approved by the County Attorney.
Page 2 of 2
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FRAMN do WAURON, INC.
(INSTRUMENT 1200613862)
SITUATED ON TAX 1040.09 -10 -06.00
HOt.UI MAGISTERIAL DISTRICT
DATE: September 23 201 LUMSDEN ASSOCIATES, P.C.
SC ALE; ENGINEERS-SURVEYORS-PLANNERS
COMM. NO.: W ROANOKE, VI RGINIA
04 -375 4664 BRAM9LETON AVENUE PHONE: (540) 774 - 4411
P. sox 20669 FAX: (540) 7 72 -9445
RQAMOKE, VIRGINM 24018 E-MAiL: MA @LU MSDENPC COM
wAdr*wlnpa\ 3004\ 04375\sir \44376*s0tdwg
ACTION NO.
ITEM NO. L -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Request to hold a public hearing to consider a resolution
approving and adopting the recommendation of the Roanoke
County Bonding Committee to declare the developer of Old
Mill Plantation Subdivision, Section I is in default and to
authorize officials of Roanoke County to exercise its rights
under the developer's Land Subdivider; and the Erosion and
Sediment Control Agreements and the accompanying Bonds
Tarek Moneir
Deputy Director of Development Services
B. Clayton Goodman LII_
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
An Erosion and Sediment Control Agreement dated August 10, 2004, was executed for Old
Mill Plantation and the developer submitted an Irrevocable Standby Letter of Credit as
surety for this development signed by Valley Bank of Virginia of $74,646.00.
On September 5, 2005, Community Development approved subdivision plans for Vaughen
& Jackson LLC (Developer), a Virginia corporation to develop Old Mill Plantation Section I
in Roanoke County. The developer signed a Land Subdivider's Agreement with the County
(dated December 9, 2005), and was granted approval to subdivide the land, and to record
a Plat of a subdivision to be known as Old Mill Plantation (Section 1). An Irrevocable
Standby Letter of Credit of $1,327,230.00 was provided by Valley Bank of Virginia for the
said development.
The Developer agreed that measures for the control of siltation, erosion and all
improvements to the land within the said subdivision would be properly and satisfactorily
Page 1 of 2
provided, installed and completed as provided for on the approved plans. The Developer
proceeded with the development as approved. Some improvements have taken place, but
- the subdivision remains incomplete with several outstanding erosion and sediment control
(E & SC) measures to be corrected. The staff is in the process of completing the
assessment of the remaining outstanding items, but the assessment is not complete as of
this report being drafted.
On February 20, 2007 and November 26, 2007, Community Development staff also
approved two consecutive partial releases of the Erosion and Sediment Control surety with
the County of Roanoke retaining $17,911.50. On February 20, 2007 and December 20,
2007, Community Development staff approved two consecutive partial releases of the
Land Subdivider surety for the completion of portion of the physical improvements with the
County of Roanoke retaining $390,877.58.
A Notice of Trustees' Sale appeared in the local newspaper scheduled for December 23,
2010, for thirty -six (36) parcels of said subdivision. The Community Development Staff
presented these facts to the Bonding Committee at its December 15, 2010, meeting. The
Bonding Committee reviewed the development, considered the facts and voted to
recommend that the Land Subdivider's Agreement and the Erosion and Sediment Control
Agreement of Old Mill Plantation are in default. Letters were sent to the developer and
Valley Bank via certified mail notifying them of their right to appear before the Board of
Supervisors to address the Bonding Committee's recommendation.
FISCAL IMPACT:
The cost of completing the remaining subdivision construction and stabilizing (E &SC)
measures of the development are anticipated to be covered by the funds on credit with the
surety guaranteed by Valley Bank for this project.
ALTERNATIVES:
I. The Bonding Committee recommends that the Board of Supervisor authorize the staff
to advertise January 25, 2011, as the Board meeting for public hearing to formally
declare the developer in default of his agreements (Land Subdivider and Erosion and
Sediment Control) with the County of Roanoke.
II. Reject the Bonding Committee recommendation.
STAFF RECOMMENDATION:
Staff recommends that the Board approve option I.
Page 2 of 2
ACTION NO.
ITEM NO. L -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 11, 2011
Request to hold a public hearing to consider a resolution
approving and adopting the recommendation of the Roanoke
County Bonding Committee to declare the developer of Old
Mill Plantation Subdivision, Section 2 is in default and to
authorize officials of Roanoke County to exercise its rights
under the developer's Land Subdivider; and the Erosion and
Sediment Control Agreements and the accompanying Bonds
Tarek Moneir
Deputy Director of Development Services
B. Clayton Goodman III��_
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On April 30 2007, Community Development approved subdivision plans for Vaughen &
Jackson LLC (Developer), a Virginia corporation to develop Old Mill Plantation Section 2 in
Roanoke County. The developer submitted a signed Irrevocable Standby Letter of Credit
dated August 16, 2007, in the amount of $334,343 for land subdivision requirements and
an Irrevocable Standby Letter of Credit dated May 14, 2007, in the amount of $32,000 for
soil and erosion control for said development. The signed Land Subdivider's and Erosion
and Sediment Control Agreements were never returned to the Community Development
Staff as agreed upon by the developer.
The Developer proceeded with the development as approved. The Developer also agreed
that measures for the control of siltation, erosion and all improvements to the land within
the said subdivision would be properly and satisfactorily provided, installed and completed
as provided for on the approved plans. Some improvements have taken place, but the
development remains incomplete with several outstanding erosion and sediment control
measures to be corrected. The staff is in the process of completing the assessment of the
Page 1 of 2
remaining outstanding items, but the assessment is not complete as of this report being
drafted.
A Notice of Trustees' Sale appeared in the local newspaper scheduled for December 23,
2010, for a parcel of land with tax map # 095.01- 10.31.00 -000 of said subdivision. The
Community Development staff presented these facts to the Bonding Committee at its
December 15, 2010, meeting. The Bonding Committee reviewed the development,
considered the facts and voted to recommend that the Land Subdivider's Agreement and
the Erosion and Sediment Control Agreement of Old Mill Plantation Section 2 are in
default. Letters were sent to the developer and Valley Bank via certified mail notifying
them of their right to appear before the Board of Supervisors to address the Bonding
Committee's recommendation.
FISCAL IMPACT:
The cost of completing the remaining subdivision construction and stabilizing (E &SC
measures) of the development are anticipated to be covered by the funds on credit with the
surety guaranteed by Valley Bank for this project.
ALTERNATIVES:
I. The Bonding Committee recommends that the Board of Supervisor authorize the staff
to advertise January 25, 2011, as the Board meeting for public hearing to formally
declare the developer is in default of his agreements (Land Subdivider and Erosion and
Sediment Control) with the County of Roanoke.
II. Reject the Bonding Committee Recommendation.
STAFF RECOMMENDATION:
Staff recommends that the Board approve option I.
Page 2 of 2
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Audited balance at June 30, 2010
Addition of 2009 -10 operations
Amount
I'Ll ff
% of General
Fund Reven
$ 19,959,122 10.69% *
213,196
Balance at January 11, 2011 $ 20 10.64% **
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2009 -10 a range of 9.5% -10.5% of General Fund Revenues
2009 -10 General Fund Revenues $186,756,550
9.5% of General Fund Revenues $17,741,872
10.5% of General Fund Revenues $19,609,438
** 2010 -11 a range of 10.0% -11.0 % of General Fund Revenues
2010 -11 General Fund Revenues $189,618,185
10.0 % of General Fund Revenues $18,961,819
11.0 % of General Fund Revenues $20,858,000
The Unappropriated Fund Balance of the County is currently maintained at 10.64% which is within the
range of our goal for 2010 -11. The County's goal is to increase the balance over time to 11.0%
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator W)*"y
N -2
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural /engineering services, and other one -time expenditures.)
Audited balance at June 30, 2010
Addition of 2009 -10 operations
September 28, 2010 Appropriation for option on 5755 Crystal Creek Drive
December 14, 2010 Appropriation to purchase one fire vehicle
December 14, 2010 Appropriation to replace the Walrond Park ball field lights
December 14, 2010 Appropriation to terminate agreement for Jack Smith Industrial Park
December 14, 2010 Appropriation to purchase property and house at 5755 Crystal Creek D
Balance at January 11, 2011
Amount
$1,400,233.20
2, 075, 577.00
(6,000.00)
(82,847.00)
(150,000.00)
(382,632.72)
(60,000.00)
$2
Maim Countv Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited balance at June 30, 2010 $883,539.00
Balance at January 11, 2011
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator Vy
$883,539.00
N -3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2010 -2011 Original Budget $100,000.00
July 13, 2010 Appropriation for Legislative Liaison (24,000.00)
December 14, 2010 Appropriation for Special Election January 11, 2011 (19,520.00)
Balance at January 11, 2011 $ 56,480.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator
ACTION NO.
ITEM NO. N -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
January 11, 2011
AGENDA ITEM:
Report on the analysis of the Communications Sales and Use
Tax and Cable Franchise Fees
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
APPROVED BY:
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following information is being provided as a follow up to questions that came up at the
November Board meeting during the presentation of the June 30, 2010 year end.
Background
The Commonwealth of Virginia (COVA) enacted legislation establishing the
Communications Sales and Use Tax (CSUT) effective January 1, 2007. This law repealed
state and local taxes that were in effect before that date. The main taxes affecting
Roanoke County that were repealed were the Consumer Utility Taxes on landline and
wireless telephone service and the E911 tax on landline telephone service.
The Communication Sales and Use Tax is collected monthly by communications service
providers and remitted to the Commonwealth of Virginia Communications Sales and Use
Tax Trust Fund. Moneys are distributed monthly to localities from the collections in this
fund based on the allocation percentage currently .942278 percent.
Cable franchise agreements that were negotiated as of January 1, 2007, will remain active
until their expiration. Once these agreements expire, renegotiated cable franchise
agreements may not include a local franchise fee. Franchise fees are no longer collected
by the cable providers. They only collect the CSUT and remit the collections to the State
Page 1 of 3
monthly. The cable providers submit reports to the Commonwealth of Virginia detailing the
franchise fees that would have been collected from the existing agreements in the monthly
reporting and tax filing. The COVA distributes these fees to the locality in addition to its
prorated share of the CSUT each month.
Analysis of the Communication Sales and Use Tax
The Communication Sales and Use Tax is a statewide tax collected from all
communications service providers that do business in the Commonwealth of Virginia. The
Communication Sales and Use Tax received in the 2009 -2010 fiscal year decreased by
approximately $200,000 from the prior fiscal year as a result of credits in the amount of $21
million that were processed to a provider that had overpaid thus reducing the amount to be
distributed to localities during the 2009 -2010 fiscal year.
Collections during the 2010 -2011 fiscal year are projected to be higher than budget by
approximately $300,000 to $350,000. A reason for this increase is the elimination of the
dealer discount in June 2010 with collections expected to increase $4.8 million. Also, new
legislation has allowed localities who did not meet the original deadline to be subsequently
added to the distribution. While the addition of these localities adds to the amount in the
trust to be distributed, the County's distribution allocation percentage has only been
reduced by a total of 1 /10 of 1 percent, so the County's communication sales and use tax
has not been significantly affected by these additions. Attachment A is a summary of the
collections for 2007 -2008 through the present.
Finance performed an analysis to determine if the County was receiving the correct share
of communication sales and use tax from the Commonwealth each month. The County
reviewed the statewide collections of communications sales and use tax from July 2009
through October 2010 and verified that the County received the correct amount based on
the distribution percentage. (See Attachment B).
Analysis of the Cable Franchise Fees
Cable franchise fees are submitted to the Commonwealth of Virginia from Cox
Communications and Comcast.
Finance performed an analysis to determine if the County received the correct amount of
cable franchise fees from the Commonwealth of Virginia. In reviewing the cable franchise
fees requested and provided by Cox Communication, the County appears to be receiving
the entire amount of cable franchise fees each month from the Commonwealth for Cox.
Information on the cable franchise fees from Comcast was requested several times and as
of the date of this report the information had not been provided. Finance will verify this
completely if the information on cable franchise fees is received from Comcast. (See
Attachment C)
Page 2 of 3
Summary
Based on our analysis, the Finance Department concludes that the County is receiving the
correct amount of Communication Sales and Use Tax and cable franchise fees each
month from the Commonwealth.
The Communication Sales and Use Tax received during the 2009 -2010 fiscal year was
less than expected due to the large credits being processed to a provider that overpaid.
The Communication Sales and Use Tax received so far in the 2010 -2011 fiscal year is
trending higher and projected to exceed budget.
Based on collections to date and certain assumptions with regard to refunds and
allocations, the communications sales and use tax is projected to be $300,000 - $350,000
above budget for 2010 -2011.
Page 3 of 3
Attachment A
TELECOMMUNICATIONS TAX REPORT
COUNTY OF ROANOKE, VIRGINIA
Month of
Collection
Tax Description
FY 2007 -08
FY 2008 -09
FY 2009 -10
FY 2010 -11
July
Consumer Utility Tax Landline $
- $
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
300
287,204.09
24800.15
305
E911 Service Tax
-
-
-
-
Cable Franchise fee
7803.22
97
98
86
Total
379
384
346
392
August
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
237729.17
286
190,987.27
251,160.86
E911 Service Tax
-
-
-
-
Cable Franchise fee
86,818.45
90
93510.85
9306.50
Total
324
376
284
344
September
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
258
263
222
288
E911 Service Tax
-
-
-
-
Cable Franchise fee
87
90
97,119.02
102
Total
345
354
319,304.62
390
October
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
349,811.69
246
234,838.39
304,087.65
E911 Service Tax
-
-
-
-
Cable Franchise fee
87,629.46
9504.91
97,895.70
95,907.50
Total
437,441.15
342,196.89
332,734.09
399,995.15
November
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
349
343
262,630.39
243
E911 Service Tax
-
-
-
-
Cable Franchise fee
85,936.15
91,806.51
95,661.12
95
Total
434,943.81
434,851.04
358,291.51
338
December
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
283
263
264,934.37
245
E911 Service Tax
-
-
-
-
Cable Franchise fee
87
98
105
102
Total
371,070.29
362,088.37
370,302.34
347,882.46
January
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
275,569.88
312,761.02
308,231.24
-
E911 Service Tax
-
-
-
-
Cable Franchise fee
85
89
91716.63
-
Total
361,478.36
402
399,947.87
-
February
Consumer Utility Tax Landline
-
-
-
-
Consumer Utility Tax Wireless
-
-
-
-
Communication Sales and Use Tax
291
249
258
-
E911 Service Tax
-
-
-
-
Cable Franchise fee
70
98
91,256.31
-
Total
361
347
349,543.34
-
Month of
Collection
Tax Description
FY 2007 -08
FY 2008 -09
FY 2009 -10 FY 2010 -11
March
Consumer Utility Tax Landline
-
-
- -
Consumer Utility Tax Wireless
-
-
- -
Communication Sales and Use Tax
387
271
283576.36 -
E911 Service Tax
-
-
- -
Cable Franchise fee
98,803.20
98
103,115.82 -
Total
486
369
386 -
April
Consumer Utility Tax Landline
-
-
- -
Consumer Utility Tax Wireless
-
-
- -
Communication Sales and Use Tax
317
265
264,719.82 -
E911 Service Tax
-
-
- -
Cable Franchise fee
92,881.59
87
94756.99 -
Total
410
353
359,476.81 -
May
Consumer Utility Tax Landline
-
-
- -
Consumer Utility Tax Wireless
-
-
- -
Communication Sales and Use Tax
288
269
293 -
E911 Service Tax
-
-
- -
Cable Franchise fee
96
104
108,808.54 -
Total
384
374
402,151.96 -
June
Consumer Utility Tax Landline
-
-
- -
Consumer Utility Tax Wireless
-
-
- -
Communication Sales and Use Tax
287,652.25
259
253,471.26 -
E911 Service Tax
-
-
- -
Cable Franchise fee
88
91546.74
93,608.63 -
Total
375,734.19
350,859.06
347,079.89 -
Grand Total $
4,673 $
4,451721.89 $
4 2,215547.47
* Collections are reported on a cash basis. This report does not include accruals or any other accounting entries and adjustments.
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ACTION NO.
ITEM NO. P -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 11, 2011
AGENDA ITEM: Work Session to discuss Community proposal for the future
use of the Bent Mountain School
SUBMITTED BY: B. Clayton Goodman III
County Administrator
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Attached to this cover report is a copy of the proposal which the School Board and Board of
Supervisors has received from the Community.
The Bent Mountain Civic League (BMCL), the Bent Mountain Woman's Club (BMWC) and
members of the community at large forwarded a proposal by which the former Bent
Mountain Elementary School be made available to the community.
The purpose of the work session is to review the proposal and to discuss my office
contacting the members of this group to review the proposal as submitted. I would like the
Board of Supervisors' consent to contact the groups and meet with representatives to
review the proposal.
have questions regarding the proposal which would be helpful in the evaluation of the
proposal. During this brief work session, Board members could also provide staff with
questions that they may want to be addressed during the initial staff /community dialogue.
Proposal for Community Center at Bent Mountain Elementary School
Submitted to the Roanoke County School Board and the Board of Supervisors
The Bent Mountain Civic League (BMCQ, the Bent Mountain Woman's Club (BMWC)
and members of the community at large have met and discussed the use of the Bent
Mountain Elementary School on many occasions. We request that the full use of the
building be made available to the community.
B ackwoundlHistorical Involvement
For more than one hundred years the Bent Mountain School facility and grounds has
been the site of community activities. Civic organizations have contributed thousands of
dollars to the public library addition, the butterfly garden, walking trail, picnic pavilion
and the school. The Woman's Club and Parks and Recreation have conducted activities
and classes there for community members. The school, library, and grounds are tax
payer funded assets available to citizens of this community for activities and gatherings,
and the school site is an integral part of our lives and recreation. Classes, community
pot -luck dinners, memorial gatherings, sports and family playground use are all typical
events of each season on the Mountain. The public library remains open largely due to
the staffing assistance of local volunteers. Fundraising for improvements, such as the
library addition and the picnic shelter, and volunteerism are hallmarks of the Bent
Mountain community. Making - the site unavailable to the community would prohibit the
continuation of this exceptional volunteerism on citizen's initiative to preserve the only
County funded recreational facility in the community.
Proposal
The community proposes continued work with the public Library and Parks and
Recreation to support the ongoing activities of both services. The butterfly garden is
maintained by the BMWC. The Bent Mountain community requests use of 'the Bent
Mountain Elementary School (BMES) building for development as the Bent Mountain
Community Center. Initially, the community would use the facility's gymnasium for
sports (basketball, volleyball) and community events such as a family movie night or
musical entertainment. It is anticipated use of the building would expand to include
activities such as a community canning program in the existing school kitchen, after
school supervision of area children, Boy Scout/Girl Scout meetings and a gathering
place for seniors or a place for small groups such as the area quitters. As patterns of
1
use and growth dictate, the site could become an attraction for local citizens and Blue
Ridge Parkway (BRP) visitors. The school entry is an excellent place to display the
historical artifacts gathered in commemoration of the BMES history, area crafts and
quilts. The BRP is less than a mile from the school, with a convenient exit. There is a
local post office, a farm market, a winery and a store in the area as well. There are
several trails and nature areas open to the public in the Bent Mountain area. We
suggest that partnering with the BRP to draw visitors to our area will benefit the County
as well.
Omaniza tion
The Community Center could be developed by a Board of Directors including
representatives of the County public Library and Parks and Recreation staff, BMCL,
BMWC and community members at large. The board could be charged with developing
a timeline to assess the feasibility of establishing anon- profit corporate identity. Future
planning could then include seeking grant funding. The board could also consider
partnering with service providers or other non profits in their long range planning. In the
interim the County would retain ownership and other proprietorship responsibilities. An
adequate supply of volunteers will be available to oversee activities and avoid the
imposition of an excessive burden on County employees.
Action Needed:
The facility is currently administered primarily by the Roanoke County School Board in
conjunction with the County Library and Parks and Recreation departments. We are
requesting the full transfer of the building, under title to the School Board, and grounds
to the Board of Supervisors to be administered through the County General Fund. As
precedent shows, the County has administered other community centers in conjunction
with area civic groups and volunteers. We would; request an annual funding of
$15,000.00 from the County, same funding tf�e Catawba Community Center receives
from the County. If future growth results in "revenues of significance, citizen
organizations could become more involved in fundraising to defray expenses. The
project is the sort funded by grant money for rural community development in other
localities.
2
Altemafive -
Moth-ballin and the resultant natural deterioration of the empt facilit will result in the
loss of a potential asset as well as the on expense of maintenance at even a
minimal level. The loss of a communit g atherin g place and center for activities would
ne impact the surroundin communit and future business interests, as well as
leavin a potentiall productive asset open to vandalism.
Givin citizens and civic g roups of the area an opportunit to develop a functional
communit center after the loss of our BMES certainl seems beneficial to continuin a
nei identit and cohesiveness. At the least, g ive the communit a y ears
worth of support while plannin g rant re g rant re and activities can be
initiated.
3
L I n
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 11, 2011
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.