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Home My WebLink About1/11/2011 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2011 RESOLUTION 011111 -1 OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2010 WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County Board of Supervisors during 2010; and WHEREAS, during Mr. Church's term as Chairman, many noteworthy achievements took place: ➢ Opening of the Green Ridge Recreation Center's Splash Valley ➢ Approval of a new Glenvar Library ➢ Recognition of Novozymes as one of the 2010 Great Places to Work ➢ Opening of the St. Francis Service Dog Training Facility ➢ Recognition of Green Ridge Recreation Center, which received 2010 Best New Facility honors by the Virginia Recreation and Parks Society ➢ Legislative direction in connection with the Prevention Council of the Roanoke Valley in banning synthetic marijuana and alcoholic energy drinks in the Commonwealth of Virginia WHEREAS, the following other accomplishments also occurred during Mr. Church's term as Chairman: ➢ Accreditation of the County's Emergency Communications Center ➢ Progress by the Catawba Sustainability Project and the first ever Catawba Valley Farmers' Market ➢ An historic 80% return rate by Roanoke County residents who completed their 2010 Census forms ➢ Three Governors awards for Roanoke County Fire and Rescue Department for Excellence in Virginia Fire Services and a fourth Governor's award for Outstanding EMS Agency ➢ State award from the Virginia Economic Developers Association for the Green Ridge Recreation Center project ➢ Recognition from the Center for Digital Government and National Association of Counties as one of the nation's top Digital Counties ➢ 2010 Achievement Award from the Virginia Association of Counties for the Green Ridge Recreation Center ➢ LEED Certification from the U.S. Green Building Council for the Fleet Service Center Page 1 of 3 ➢ LEED Gold Certification from the U.S. Green Building Council for the Green Ridge Recreation Center ➢ International reaccreditation of the County's Economic Development Department by the Economic Development Council WHEREAS, Chairman Church was a steadfast supporter of the Blue Ridge Parkway and helped recognize the Parkway on its 75 Anniversary; and WHEREAS, Chairman Church was proud to take part in an international program with visitors from our Sister City, Opole, Poland and is working on a plan for a Polish /American Medical Conference; and WHEREAS, Chairman Church chose a positive approach to governing by encouraging open communication and prompt responses to citizens; and WHEREAS, Chairman Church worked diligently throughout the year to represent the citizens of Roanoke County by emphasizing sound financial strategies and practices to benefit all of the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to JOSEPH B. "BUTCH" CHURCH for his service as Chairman during 2010 and for his belief in democracy and championing of citizen participation in local government. Page 2 of 3 On motion of Supervisor Moore to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A C TESTE: Debor C. Jacks Clerk to the Board of pervisors Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2011 RESOLUTION 011111 -1 OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2010 WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County Board of Supervisors during 2010; and WHEREAS, during Mr. Church's term as Chairman, many noteworthy achievements took place: ➢ Opening of the Green Ridge Recreation Center's Splash Valley ➢ Approval of a new Glenvar Library ➢ Recognition of Novozymes as one of the 2010 Great Places to Work ➢ Opening of the St. Francis Service Dog Training Facility ➢ Recognition of Green Ridge Recreation Center, which received 2010 Best New Facility honors by the Virginia Recreation and Parks Society ➢ Legislative direction in connection with the Prevention Council of the Roanoke Valley in banning synthetic marijuana and alcoholic energy drinks in the Commonwealth of Virginia WHEREAS, the following other accomplishments also occurred during Mr. Church's term as Chairman: ➢ Accreditation of the County's Emergency Communications Center ➢ Progress by the Catawba Sustainability Project and the first ever Catawba Valley Farmers' Market ➢ An historic 80% return rate by Roanoke County residents who completed their 2010 Census forms ➢ Three Governors awards for Roanoke County Fire and Rescue Department for Excellence in Virginia Fire Services and a fourth Governor's award for Outstanding EMS Agency ➢ State award from the Virginia Economic Developers Association for the Green Ridge Recreation Center project ➢ Recognition from the Center for Digital Government and National Association of Counties as one of the nation's top Digital Counties ➢ 2010 Achievement Award from the Virginia Association of Counties for the Green Ridge Recreation Center ➢ LEED Certification from the U.S. Green Building Council for the Fleet Service Center Page 1 of 3 ➢ LEED Gold Certification from the U.S. Green Building Council for the Green Ridge Recreation Center ➢ International reaccreditation of the County's Economic Development Department by the Economic Development Council WHEREAS, Chairman Church was a steadfast supporter of the Blue Ridge Parkway and helped recognize the Parkway on its 75 Anniversary; and WHEREAS, Chairman Church was proud to take part in an international program with visitors from our Sister City, Opole, Poland and is working on a plan for a Polish /American Medical Conference; and WHEREAS, Chairman Church chose a positive approach to governing by encouraging open communication and prompt responses to citizens; and WHEREAS, Chairman Church worked diligently throughout the year to represent the citizens of Roanoke County by emphasizing sound financial strategies and practices to benefit all of the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to JOSEPH B. "BUTCH" CHURCH for his service as Chairman during 2010 and for his belief in democracy and championing of citizen participation in local government. Page 2 of 3 On motion of Supervisor Moore to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A C TESTE: Debor C. Jacks Clerk to the Board of pervisors Page 3 of 3 ACTION NO. A- 011111 -2 ITEM NO. F -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2011 AGENDA ITEM: Request to appropriate $8,217.50 for additional audit fees SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke has contracted with KPMG LLP for professional auditing services for the County of Roanoke and the Roanoke County Public Schools. In conjunction with the auditing services, KPMG LLP also is required to perform audit procedures with respect to major federal programs in accordance with the provisions of OMB Circular A -133 Audits of States, Local Governments, and Non - Profit Organizations (OMB Circular A -133) . OMB Circular A -133 includes specific audit requirements, mainly in the areas of internal control and compliance with laws, regulations, contracts, and grant agreements that exceed those required by Government Auditing Standards. The additional audit procedures performed include tests to evaluate the effectiveness of the design and operation of internal controls that they consider relevant to preventing or detecting material noncompliance with laws, regulations, contracts and grant agreements applicable to each of the major programs. The County of Roanoke received an unqualified opinion on their fiscal year ending June 30 2010, financial statements and compliance for major programs and there were no significant deficiencies or material weaknesses found. In addition there were no Findings or Questioned Costs Relating to Federal Awards. Due to this, the County continues to be considered a low -risk auditee which in turn keeps the percentage of major federal programs required to be tested low. The fees for the professional services mentioned for the fiscal year June 30, 2010, were $59,225 for the County of Roanoke and $35,535 for the Roanoke County Public Schools, Page 1 of 2 which included up to six major federal programs at no additional cost. The contract states that if over six major programs are required to be tested in any given year, additional fees will be assessed based on a blended hourly rate of $115 per hour incurred not to exceed $4,600 for fiscal year 2010 per each additional program tested. During the fiscal year 2010 audit, several additional federal award programs were required to be tested due to the American Recovery and Reinvestment Act of 2009 (ARRA). Grant monies awarded through ARRA are required to be tested in the first year the grant monies are expended. This requirement does not take into consideration the dollar amount expended or if a locality received and expended it as a pass through from the state. In addition, legislation requires for second year programs to be tested if they meet certain expenditure thresholds. These requirements resulted in the County of Roanoke having a total of thirteen programs tested for fiscal year 2010 which is seven over the six programs allotted in our contract. See Attachment A for the report on Single Audit for June 30, 2010. FISCAL IMPACT: The contract allows for these seven additional programs to be billed out at $4,600 per program. After negotiations, the final billing was calculated using only 5 additional programs at $3,287 per program for a total additional billing of $16,435. This amount has been split between the County and Schools for a total additional billing for the County of $8,217.50. STAFF RECOMMENDATION: Staff recommends appropriating $8,217.50 from the Board Contingency to the Finance Department for the additional audit fees associated with the Single Audit. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 011111 -3 ITEM NO. F -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: January 11, 2011 Authorization to transfer title of a truck with a mounted crash unit body to the Mount Pleasant Volunteer Rescue Squad Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors of Roanoke County had appropriated funds to the Mount Pleasant Volunteer Rescue Squad, which when combined with funds raised by the rescue squad, was used to acquire a truck with a mounted crash unit body. The rescue squad has asked the Board of Supervisors to convey the title of this vehicle to it so that it can sell this vehicle through a broker experienced in the sale of fire and rescue emergency vehicles. After deducting expenses the rescue squad would donate the proceeds of this sale to the County upon the condition that these proceeds would be used to purchase fire and emergency services equipment for the Mount Pleasant Volunteer Fire Department. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the transfer of title to this vehicle (1991 Ford F350 4 -sheet drive truck with crash unit body —VIN #1 FDKF38MZMNA53710) and authorize the County Administrator or his designee to take such actions and execute such documents as may be necessary to accomplish this transaction. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 11, 2011 ORDINANCE 011111 -4 AUTHORIZING THE GRANTING OF A TEMPORARY CONSTRUCTION EASEMENT TO APPALACHIAN POWER ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS KNOWN AS LESLIE LANE (TAX MAP NO. 077.15 -01- 11.00) FOR THE PURPOSE OF CHANGING THE GRADE LEVEL AT THE ENTRANCE OF LESLIE LANE TO ALLOW ACCESS FOR CERTAIN EQUIPMENT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Appalachian Power (AEP) requires a temporary construction easement for obtaining temporary access to Roanoke County property known as Leslie Lane for the purpose of changing the grade level of Leslie Lane near its entrance from Ogden Road in order to provide safer access for AEP to transport a large electrical transformer for use at the newly constructed Sunscape 138 kv Sub - station; and WHEREAS, granting this temporary construction easement will have a minimal impact upon County -owned property during the course of this construction project and will result in safer entrance to Leslie Lane from Ogden Road; and WHEREAS, the proposed improvement to the entrance of Leslie Lane will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 11, 2011, and a second reading has been dispensed with since an emergency exists, upon a 4 /5ths vote of the members of the Board. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be temporarily surplus, and is hereby made available for other public uses by conveyance to Appalachian Power for a temporary construction easement. Page 1 of 2 3. That donation to Appalachian Power of a temporary construction easement for improvement to the entrance of Leslie Lane from Ogden Road is hereby authorized and approved. As part of this temporary construction easement, Roanoke County also grants to AEP a license in order to maintain Leslie Lane. In addition, AEP will also have the responsibility to maintain the proposed storm drain under Leslie Lane, and to secure any off -site drainage easements that may be necessary. This temporary construction easement shall expire as of August 1, 2011. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A C Y TESTE: Deborah C. Jacks L/ Clerk to the Board of Supervisors cc: Paul M. Mahoney, County Attorney Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning Page 2 of 2 r4 J. I . L IF ' y�p - a3 �• c f -�� Y t.r _ j3�. xy. 4t `�".�` -` �a r�.t� - Ta. ,e� �r� � YP �. 1�` � �.ci 4' , tpj� jI ! 6- 1 ft up I ftur - ft up az Y 5a 1 4, 5, 9 L Yr I � i' 71 OW u, 1 Im, I Y � i � I ,: - : - oo Ao W M_ Aw" low, w Pow po� NO- oe Im M)p '40% Awl _ wow wwW ma so IJ Awt we AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2011 ORDINANCE 011111 -5 AUTHORIZING THE CONVEYANCE OF ROANOKE COUNTY'S ONE -HALF INTEREST IN THE BLUE RIDGE BRANCH LIBRARY TO BOTETOURT COUNTY WHEREAS, by deed of gift dated October 20, 1986, and recorded in Deed Book 324 at page 604 among the land records of the Botetourt County Circuit Court Clerk, the Greater Roanoke Valley Development Foundation and the Roanoke Valley Development Corporation conveyed to the Board of Supervisors of Roanoke County and Botetourt County certain property located in Botetourt County; and WHEREAS, by an agreement dated March 17, 1986, Botetourt and Roanoke agreed to develop a joint branch public library near the Bonsack community in the Blue Ridge Magisterial District of Botetourt County; and WHEREAS, pursuant to Section 11 of the 1986 agreement, Roanoke terminated the agreement by notice to Botetourt dated February 26, 2009; and the parties have negotiated the disposition of these jointly -owned assets; and WHEREAS, Roanoke County, Botetourt County and the Economic Development Authority for Roanoke County have entered into a settlement agreement to resolve a variety of issues involving the Jack Smith Industrial Park and the Blue Ridge Branch Library; and WHEREAS, as part of this settlement agreement Roanoke has agreed to convey to Botetourt its one -half interest in the land, building, contents and furnishings of the Blue Ridge Branch Library valued at $761,764; and Page 1 of 2 WHEREAS, first reading of this ordinance was held on December 14, 2010; and the second reading was held on January 11, 2011. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That the conveyance of Roanoke County's one -half interest in the Blue Ridge Branch Library to Botetourt County, consisting of 2.712 acres of real estate (Tax Map No. 112 4C), the library building and all of its contents and furnishings is hereby authorized. 2. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A CO TESTE: Deborah C. Jacks Clerk to the Board of Supervisors cc: Paul M. Mahoney, County Attorney William Driver, Director of Real Estate Valuation Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 11, 2011 ORDINANCE 011111 -6 AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106- 13 -6 #106 -13 -2, and #106 -13 -1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Behavioral Health Care on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and the rooftop for antenna space; and WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and WHEREAS, by Lease Agreement and a Telecommunication Addendum attached thereto, dated the March 1, 2006, the County entered into a lease with Cisco Systems, Inc., a California corporation, for a term of two years for 1,400 square feet of office Page 1 of 4 space in Suite 200 on the second floor of the building, and for placement and use of a WHIP antenna and an 18" satellite dish on the rooftop of this building; and WHEREAS, by a First Amendment to Lease Agreement and Telecommunications Addendum dated December 17, 2007, the County's lease with Cisco Systems, Inc, was extended for an additional three (3) year term to expire on February, 28, 2010; and WHEREAS, Cisco Systems, Inc. has negotiated with staff to continue leasing the premises for a period of three years from March 1, 2011, at a rental of $1,914.90 per month for the second floor office space and the rooftop antenna space for the first year of the new lease term, and to be increased by four percent (4 %) for each succeeding year of the lease term, with the option to renew the lease terms for two (2) additional three (3) year terms; in addition, Cisco Systems, Inc. will be billed for the metered utility costs for their leased space and for janitorial services at the rate of Twelve Dollars ($12.00) per business day; and WHEREAS, it would serve the public interest to continue leasing the premises to Cisco Systems, Inc. in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on December 14 2010 and the second reading was held on January 11, 2011. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 2 of 4 1. That lease of 1,400 square feet of office space in Suite 200, as shown on attached Exhibit "A ", and rooftop space for a WHIP antenna and an 18" satellite dish on a 4'X 4' pad, as shown on attached Exhibit "B ", at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to Cisco Systems, Inc. for a period of three years at an annual rental of $22,978.80, payable monthly in the amount of $1,914.90, for office space rooftop space, commencing as of March 1, 2011, and ending on February 29, 2012, an annual rental of $23,897.95, payable monthly in the amount of $1,991.50, for office space and rooftop space, commencing as of March 1, 2012, and ending on February 28, 2013, and an annual rental of $24,853.97 payable monthly in the amount of $2,071.16, for office space and rooftop space, commencing as of March 1 2013, and ending on February 28, 2014, with the option for Cisco Systems, Inc. to renew this lease for one or two additional three (3) year terms with an annual rental increase of four percent (4 %) upon ninety (90) days written notice to the County, is hereby authorized and approved. In addition, Cisco Systems, Inc. shall pay the metered utility charges incurred for their leased space and a charge of Twelve Dollars ($12.00) per business day for janitorial and cleaning of their leased premises to be billed quarterly. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. Page 3 of 4 I That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: Deb rah C. Jacks Clerk to the Board of Supervisors cc: Anne Marie Green, Director of General Services Paul M. Mahoney, County Attorney Rebecca Owens, Director of Finance Page 4 of 4 T, Mr- Ilk, j i5 I Jrl r - I �' I I lep PW e7 11 �.l S J 1. NFL IIf �R s I1 f�` 1 ,� � I ' jff Pd L r�` . ° '�� - Y � — a, * -ms - � 1 S k It kL OR ip ic N: 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 11, 2011 ORDINANCE 011111 -7 AUTHORIZING CONVEYANCE OF A 50' WATER AND SEWER LINE EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY TO BE LOCATED WITHIN A PUBLIC RIGHT -OF -WAY KNOWN AS TOWNSEND ROAD, SAID RIGHT -OF -WAY HAVING BEEN DEDICATED TO THE BOARD OF SUPERVISORS, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the Western Virginia Water Authority (WVWA) requires an easement for an underground waterline within the right -of -way known as Townsend Road to provide water service to the area, all as shown on the plat entitled "Exhibit Plat for Western Virginia Water Authority Showing A New Public Water & Sewer Easement within the R.O.W. of Townsend Road," (Exhibit A) dated December 6, 2010; and WHEREAS, Townsend Road was dedicated in fee simple to Roanoke County by subdivision plat of Section 2 Belle Haven dated September 4, 1956, and recorded in Plat Book 3, page 237 in the Roanoke County Circuit Court Clerk's Office; and WHEREAS, the proposed right -of -way will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on December 14, 2010, and a second reading was held on January 11, 2011. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to WVWA for the provision of water and sewer service. 3. That donation to WVWA of an easement for an underground water and sewer line and related improvements, within the easement area designated on the above- mentioned map, on the County's property known as Townsend Road to provide water and sewer service to the area is hereby authorized and approved. Page 1 of 2 4. That the county Administrator, or an Assistant county Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Moore to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Elswick, church NAYS: None ABSTAIN: Supervisor Altizer ABSENT: Supervisor Flora A Y TESTE: Deborah C. Jacks Clerk to the Board of Supervisors cc: Paul M. Mahoney, county Attorney Arnold covey, Director of community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning Page 2 of 2 hibit PROPERTY OF THOMAS L & KIMBERLY A WHITER TAX NO. 26.08 -03- 22.00 -0000 6295 MARTINDALE ROAD ZONED R1 END OF STATE MAINTENANCE MAR T /NDA� VARIABLE WIDTH RO AD WATER & SEWER RT 183 EASEMENT RO W 50' PROPERTY OF MICHAEL DILLON & ROS TOWNSEND PROPERTY OF TAX NO. 26.12 -04- 05.00 -0000 RUSSELL F BAILES 8460 TOWNSEND ROAD TAX NO. 26.08 -03- 29.00 -0000 ZONED R1 0 MARTINDALE ROAD ZONED R1 50' WATER & SEWER EASEMENT PROPERTY OF PHILIP & MELAN LI LLI EN D TAX NO. 26.08 -03- 28.00 -0000 0 TOWNSEND ROAD ZONED R1 PROPERTY OF PROPERTY OF WITTS END LC ROBERT H BUTLER & TAX NO. 26.08 -03- 27.00 -0000 L EEAN N E L TANG 0 TOWNSEND ROAD ZONED R1 TAX N0. 26.12 -04- 06.00 -0000 8426 TOWNSEND ROAD ZONED R1 PROPERTY OF GARY W WATSON & ROBIN R HESS - WATSON TAX NO. 26.08 -03- 26.00 -0000 8436 TOWNSEND ROAD 3 ZONED R1 i � EXISTING 20' = PUBLIC WATERLINE Q p EASEMENT 0 3: INST. # 201012625 � o 4 Lo PROPERTY OF ^ LJJ BRUCE S & RUTH J w � Q RULE TAX NO. 26.12 -01- 30.00 -0000 4 > 8427 TOWNSEND ROAD j Q ZONED R1 LEGEND: PUBLIC WATER & SEWER EXHIBIT PLAT FOR EASEMENT (22,783 SF) WESTERN VIRGINIA WATER AUTHORITY R PROPERTY LINE SHOWING A NEW PUBLIC WATER & SEWER EASEMENT WITHIN THE R.O.W. OF TOWNSEND ROAD WESTERN V IRCm IHIA ROANOKE COUNTY, VIRGINIA W ATER AUTHORIT SCALE: V= 50' 1 12/6/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2011 RESOLUTION 011111 -8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 11, 2011, designated as Item J Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes — December 14, 2010 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Janet Scheid, Greenway Coordinator, upon her retirement after more than twenty -one years of service 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Diane H. Jernigan, Customer Service Representative II, Community Development, upon her retirement after more than twenty -five years of service 4. Request to accept and appropriate funds in the amount of $30,000 to the Roanoke County Public Schools 6. Request to accept and appropriate funds in the amount of $32,500 from Botetourt County to provide fifty percent (50 %) of the matching funds for a $65,000 grant from the Virginia Department of Health Page 1 of 2 P10==f ForlZi Amd CrOW Inn tn mr-numclim flinclona for a Rew anqh 11=n t Cn intu m, -- - - -- - -- - - - - - -- - -- 6. Request to accept and appropriate funds in the amount of $32,500 from Botetourt County to provide fifty percent (50 %) of the matching funds for a $65,000 grant from the Virginia Department of Health Page 1 of 2 7. Confirmation of appointment to the Parks, Recreation and Tourism Advisory Commission 8. Donation of a two hundred forth -two (242) square foot Variable Width Access Easement on the property of Fralin & Waldron, Inc. described as Lot B, "Keswick Court" (Tax Map No. 040.09 -10- 00.00), Hollins Magisterial District On motion of Supervisor Altizer to adopt the resolution, with the exception of Item J- 8 and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: Deborah C. Jacks (/ Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2010 RESOLUTION 011111 -8.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JANET SCHEID, GREENWAY COORDINATOR, UPON HER RETIREMENT AFTER MORE THAN TWENTY -ONE YEARS OF SERVICE WHEREAS, Janet Scheid was hired on March 13, 1989, and held various management roles in Planning and Zoning and was promoted in 2008 to Greenway Coordinator; and WHEREAS, Ms. Scheid retired on January 1, 2011, as Greenway Coordinator after twenty -one years and nine months of devoted, faithful and professional service with the County; and WHEREAS, Ms. Scheid has been instrumental in the development of numerous long -range planning studies including, but not limited to, the 1995 Community Visioning process, the 1998 Community Plan and the 2005 Community Plan, in the course of which she attended numerous community meetings held in all corners of Roanoke County; and WHEREAS, Ms. Scheid assisted in the development of the 1992 Roanoke County Zoning Ordinance and the 2003 Off - Premise Sign regulations; and WHEREAS, Ms. Scheid served as Secretary of the Planning Commission for Roanoke County from 2001 to 2006, where she provided the Commission with excellent leadership, knowledge and service; and, WHEREAS, Ms. Scheid represented Roanoke County on the Regional Greenways Commission where she assisted in the 2007 update to the Roanoke Valley Conceptual Greenway Plan; and Page 1 of 3 WHEREAS, Ms. Scheid worked with the Blue Ridge Parkway on viewshed analysis and mapping, protection for Read Mountain, trail connections and adjacent development projects including the planned developments of Wolf Creek, Mason's Crest, Wilshire and the Vinton Business Center; and WHEREAS, Ms. Scheid has skillfully guided dozens of land use cases through the Roanoke County legislative process and assisted on many others; and WHEREAS, Ms. Scheid has spent innumerable hours patiently assisting hundreds of citizens and staff with zoning, land use and other miscellaneous questions; and WHEREAS, Ms. Scheid was instrumental in the establishment and growth of the Western Virginia Land Trust, a non - profit dedicated to the protection of scenic viewsheds in Roanoke County and the adjacent region; and WHEREAS, Ms. Scheid coordinated the donation of property and easements for Read Mountain Preserve, a new 243 -acre Roanoke County park and worked with volunteers to lay out and construct natural surface trails for public enjoyment; and WHEREAS, while serving as Roanoke County's Greenway Planner, Ms. Scheid established the Park Partners Program to provide volunteer resources for monitoring and clean up of County greenways and parks; led the regional Greenway Planning and Standards Committee in development of a greenway etiquette video and mileage system for Roanoke River Greenway; secured right -of -way from Hollins University for extension of Tinker Creek Greenway; worked with the Catawba Sustainability Center for protection of the Tech Farm and development of a Catawba Greenway and assisted in securing and administering several grants for greenway construction; and Page 2 of 3 WHEREAS, Ms. Scheid also represented Roanoke County on various regional boards and commissions, including the Oreenway Commission, the Western Virginia Land Trust, the Bicycle Advisory Committee, the Urban Forestry Council, the Regional Open Space Committee, RC CLEAR and the Ca ruin's cove Master Plan Committee; and WHEREAS, throughout her tenure with Roanoke County, Ms. Scheid has displayed the highest standards of integrity, honor, and character and has, with compassion, consistently improved the quality of life for her fellow ernployees and citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JANET SCHEID for more than twenty -one years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, church NAYS: None ABSENT: Supervisor Flora A C Y TESTE: Deborah C. JacksL/" Clerk to the Board of Supervisors Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2010 RESOLUTION 011111 -8.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DIANE H. JERNIGAN, CUSTOMER SERVICE REPRESENTATIVE II, UPON HER RETIREMENT AFTER MORE THAN TWENTY -FIVE YEARS OF SERVICE WHEREAS, Diane H. Jernigan was hired on July 29, 1985, with the Department of Public Facilities as a Clerk Typist II and in 1987 transferred to the Engineering Department (Community Development) and held positions as Secretary, Permit Clerk and was promoted to Customer Service Representative II in May of 1998; and WHEREAS, Ms. Jernigan retired on December 31, 2010, as Customer Service Representative II in the Community Development Department after twenty -five years and five months of devoted, faithful and expert service with the County; and WHEREAS, during her time serving Roanoke County's Community Development Department, Ms. Jernigan obtained advanced training for Customer Services and computer technology training for several permitting programs that helped facilitate the issuance of permits and business licenses. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DIANE H. JERNIGAN for more than twenty -five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A Y "fES "fE: Deborah C. Jacks Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A- 011111-8.c ITEM NO. J -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2011 AGENDA ITEM: Request to accept and appropriate funds in the amount of $30,000 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Each year, teachers who are Nationally Board Certified receive an incentive from the Commonwealth of Virginia that must be processed through Roanoke County Schools' accounting process. The Commonwealth of Virginia will electronically transfer $30,000 to cover the incentive for Roanoke County Schools. The payroll office will distribute on the next available payroll. FISCAL IMPACT: The personnel department instruction budget will be increased by $30,000. ALTERNATIVES: None STAFF RECOMMENDATION: Appropriation of funds in the amount of $30,000. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance ACTION NO. A- 011111-8.d ITEM NO. J -6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2010 Request to accept and appropriate funds in the amount of $32,500 from Botetourt County to provide fifty percent (50 %) of the matching funds fora $65,000 grant from the Virginia Department of Health Richard E. Burch, Jr. Chief of Fire and Rescue B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Health, Office of Emergency Medical Services has awarded the Fire and Rescue Department a fifty percent (50 %) matching grant (Grant WV-001/06- 10) totaling $65,000 to purchase one new ambulance to be assigned to the Read Mountain Station, which is jointly operated by Botetourt and Roanoke County. The grant funds in the amount of $65,000 have already been approved and appropriated at the September 14, 2010, Board meeting. The matching funds were not clearly included on the original board report. This is a joint purchase with Botetourt County so the fifty percent (50 %) matching funds will be split between Botetourt and Roanoke Counties equating to $32,500 per locality. FISCAL IMPACT: This grant will allow the County to purchase an ambulance for the Read Mountain Station. Additionally, the opportunity to share the match with Botetourt County will result in significant savings. The Fire and Rescue Department has already budgeted $32,500 for their matching funds out of the current budget. Botetourt County will be submitting a check in the amount of $32,500 for their portion of the matching funds toward the $130,000 total ambulance purchase. Page 1 of 2 ALTERNATIVES: Do not participate in the shared purchase which would increase the amount of the County's required match to $65,000 STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of matching funds in the amount of $32,500 from Botetourt County into the Fire and Rescue Department's grant budget; $32,500 will be transferred from Fire and Rescue's current budget to complete the match for the Department of Health grant. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church z El El cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 011111-8.e ITEM NO. J -7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 11, 2011 AGENDA ITEM: Confirmation of appointments to the Parks, Recreation and Tourism Advisory Commission SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Parks Recreation and Tourism Advisory Commission (appointed by District) Charlotte Moore has appointed Beth Doughty to represent the Cave Spring Magisterial District to fill the unexpired term of Lee Blair which will expire on June 30, 2011. Confirmation of the appointment has been placed on the Consent Agenda. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Pete Haislip, Director of Parks, Recreation and Tourism Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Pete Haislip, Director of Parks, Recreation and Tourism ACTION NO. A- 011111-8.f ITEM NO. J -8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2011 Donation of a two hundred forty -two (242) square foot Variable Width Access Easement on the property of Fralin &Waldron, Inc. described as Lot 6, "Keswick Court" (Tax Map No. 040.09- 10- 06.00), Hollins Magisterial District Joseph B. Obenshain Senior Assistant County Attorney B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of an access easement across property owned by Fralin & Waldron, Inc. being conveyed to the Board of Supervisors of Roanoke County for access to a stormwater detention facility, in the Hollins Magisterial District of the County of Roanoke: a) Donation by Fralin & Waldron, Inc. of a perpetual access RIGHT and EASEMENT, containing two hundred forty -two (242) square feet, being variable in width, to construct, install, improve, operate, inspect, use, maintain and repair or replace a water quantity /quality facility access easement, together with related improvements, including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under and across a tract or parcel of land belonging to the Grantor, (the "Easement ") as being shown and designated as "Lot 6 Keswick Court" upon "Plat showing new variable width access easement on Lot "Keswick Court" P.B. 30, PG.211, property of Fralin & Waldron, Inc. (Instrument #200613862), situated on Tax #040.09 -10- 06.00, Hollins Magisterial District ", Roanoke County, Virginia, prepared by Lumsden Associates, P.C., dated September 23, 2010 (the "Plat "). The location of the Easement is more particularly described on the Plat which is attached hereto as " Exhibit A " and by reference incorporated herein. Page 1 of 2 This new variable width access easement and the existing fifteen foot (15') access easement (P.B. 30, PG211) are intended to provide access to the Stormwater Management Area (P.B. 18, PG. 99) and designated tax parcel # 040.09 -99- 01.00. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement and that the County Administrator, or an Assistant County Administrator, be authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Paul M. Mahoney, County Attorney Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development William Driver, Director of Real Estate Valuation Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Paul M. Mahoney, County Attorney Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning Tarek Moneir, Deputy Director of Development William Driver, Director of Real Estate Valuation Page 2 of 2 s i EASEMENT - P.B. 30, PG. 211 TAX 1040.09 --10 -07.00 yr�+I� L / O 1�/ T 7 " KE RrC CWR r P.8 30, PG 211 E.K 20' S S E.- P. B. 30, PG. 211 f O , (40' RIW) 5• �• X5 NEW t., . RP�� VARIABLE WIDTH ^ y � SN3Q p �l��T��" �I�T A CXSS EASEM E Z c ACCESS EASEMENT (P.B. 30, Pa 21I) ARE 70 PROVIDE ACCESS 70 242 SF. G cd ,• LZ ` LENGIH=Z52 � C A 1 2" w � '0 . t-! S o rev , �.••- •'24,65 S 3174'08" W 7.5' EX. 15' ACCESS t A { EASEMENT - P.B. 30, PG. 211 TAX 1040.09 --10 -07.00 yr�+I� L / O 1�/ T 7 " KE RrC CWR r P.8 30, PG 211 E.K 20' S S E.- P. B. 30, PG. 211 f PLAT SHOWING NEW VARIABLE WIDTH FLOOD HAZARD AREA AS DEMW BY FEWA. THIS OPINION IS f L� AX # 040-09-10-06-00 � LO 6 ^ y � SN3Q p �l��T��" f , �7 EX. 5' W.M.E. --� P.B. 30, PG. 211 - t� EX. 15' ACCESS i EASEMENT P.B. 30, PG 211 � � r S•S' 211 PG. �x �• 1 1� • ' TAX 1040. 09-08-18.00 Lot 18 `. _ 1 C1 C2 KENTMERE CIRCLE A= 58 A= 1 770 '10" R= 55.00 R= 30.00 T- 30.50 T 4.57 L= 55.69 L= 9.08 BRG N 6819'35" E BRG N 47 E CHD. 53.34 CHD. 9.04 M 40 so s `l• EX. 15' P.U. P.B. 30, PG. 211 EX. VARIABLE WD TH 0. E. f ' . P.B.' - 10; PG. 211 - -- -- �RADIUS�5100" EX. 24' M.B.L. LENGTH =4a50s P.B. 30, PG 211 i ABBRPUTTON3 RIW GHT OF WAY EX. EVS71MG P.B. PLAT BOOK Pa PAGE S.F. SQUARE FEET f M.RL. U NIMUM B MMVG LINE P.U.E PUSUC U7IUTY EASEWENT - SSE SANITARY SEWER EASEMENT WALE WALL MAINMVANCE EASEMT EX. 5' W M.E. P.B. a � 30, PG 211 TAX 1040.09 -10 -05.00 LOT 5 "KESMCK COURT" F P.B. 30, PG. 211 i r �7 S 71 'vv I V- TAX 104a 09 -08 -19.00 Lot 19 Section No. 1 HUNTRIDGE GROVE P B. 26 PG. 56 043750801- layoutl " ` TAX IM.09 -08 -20.00 L _I fIA - EX. 5' W.M.1 _ p R_ 26_ Pa ti 1 1 NOTE�- 1. THIS PLAT WAS PREPARED WITHOUT 7HE BENEFIT OF A CURRENT 777LE REPORT AM THEE MA ENST ENCUMBRANCES NNICH AFFECT THE PROPERTY 7HA T ARE NOT SHONN HEREOrIl1. 2. THE PUNVW OF IRIS E OWT IS TO CREA 7E A NEW VARIABLE WIDTH Aces EASE&VT AND DOES NOT CONS717UT A BOUNDARY SURVEY. 30' 0 30' In MMMd SCALE: 1 ~ = 30' %X ]HIS MAT Ma QED FMW CAP IM RCW%f%'� 4. THIS PROPERTY IS NOT LOCATED W T HIN THE UNITS OF A SPECIAL PLAT SHOWING NEW VARIABLE WIDTH FLOOD HAZARD AREA AS DEMW BY FEWA. THIS OPINION IS BASED CW AN INVEC770N OF 7NE FLOOQ INSURANCE RATE NAP AND ACCESS EASEMENT HAS NOT BEEN VERIFIED IN 7HE FIELD. SEE MAP NUMBER 51161COISK ON LOT 6 DATED SEP79A ER 24 2007, (UNSHADED ZONE X). , KESWICK COURT' 5. THE NEW YARIARE WIDTH ACCESS EAS IT AND 7HE EXISTING 15 P.B. 30, PG. 211 ACCESS EASEMENT (P.B. 30, Pa 21I) ARE 70 PROVIDE ACCESS 70 PROPERTY OF 7HE SMRWWA TER MANAGEWE NT AREA (P.B. 1 A PG. 99) AND OVA70 TAX PARM 04aw -w -01.00 F ALIN & WALDRON, INC. (INSTRUMENT #200613862) SITUATED ON TAX #040.0 --10 -06.00 HOLLINS MAGISTERIAL DISTRICT DATE September 23 2010 LUMSDEN ASSOCIATES, P.C. SCALE; ENGINEERS-SURVEYORS-PLANNERS 1 = 3 0' COMM. Na.: I ROANOKE, VI RGINIA 04 -375 4664 BRAMBLETON AVENUE PHONE: (540) 774 -4411 P.O. BOX 20669 FAX: (540) 772 -9445 ROANOKE, VIRGINIA 24018 E -MAIL: MAIL @LUMSDENPC.COM wAdrawings\ 2004\ 04375 \Sur \04375as0i.dwg ACTION NO. A- 011111 -9 ITEM NO. J -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2011 Request to accept and appropriate funds in the amount of $123,822 from Mount Pleasant First Aid Crew, Inc. to provide funding for a new ambulance to be placed in service at the Mount Pleasant station and approval to proceed with the purchase of same in accordance with County purchasing guidelines Richard E. Burch, Jr. Chief of Fire and Rescue B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: After many years of volunteer service to the community, Mount Pleasant First Aid Crew, Inc. will dissolve the organization in 2011 and cease operations. In accordance with their wishes, the organization would like to donate funds donated to the organization by the citizens in the amount of $123,822 to purchase one new ambulance to be assigned to the Mount Pleasant station. This purchase will allow for an older ambulance to be removed from the fleet. The department would also like to request approval to proceed with the purchase of one new ambulance in accordance with County purchasing guidelines. FISCAL IMPACT: The amount donated will completely fund the purchase of a new ambulance. ALTERNATIVES: Do not accept the donation which would result in the County being unable to purchase the Page 1 of 2 ambulance. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of donated funds in the amount of $123,822. into the Fire and Rescue Department's budget and the approval to proceed with purchase of one new ambulance in accordance with County purchasing guidelines. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Richard E. Burch, Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 011111 -10 ITEM NO. L -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2011 Request to hold a public hearing to consider a resolution approving and adopting the recommendation of the Roanoke County Bonding Committee to declare the developer of Old Mill Plantation Subdivision, Section I is in default and to authorize officials of Roanoke County to exercise its rights under the developer's Land Subdivider; and the Erosion and Sediment Control Agreements and the accompanying Bonds Tarek Moneir Deputy Director of Development Services B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: An Erosion and Sediment Control Agreement dated August 10, 2004, was executed for Old Mill Plantation and the developer submitted an Irrevocable Standby Letter of Credit as surety for this development signed by Valley Bank of Virginia of $74,646.00. On September 5, 2005, Community Development approved subdivision plans for Vaughen & Jackson LLC (Developer), a Virginia corporation to develop Old Mill Plantation Section I in Roanoke County. The developer signed a Land Subdivider's Agreement with the County (dated December 9, 2005), and was granted approval to subdivide the land, and to record a Plat of a subdivision to be known as Old Mill Plantation (Section 1). An Irrevocable Standby Letter of Credit of $1,327,230.00 was provided by Valley Bank of Virginia for the said development. The Developer agreed that measures for the control of siltation, erosion and all improvements to the land within the said subdivision would be properly and satisfactorily Page 1 of 3 provided, installed and completed as provided for on the approved plans. The Developer proceeded with the development as approved. Some improvements have taken place, but the subdivision remains incomplete with several outstanding erosion and sediment control (E & SC) measures to be corrected. The staff is in the process of completing the assessment of the remaining outstanding items, but the assessment is not complete as of this report being drafted. On February 20, 2007 and November 26, 2007, Community Development staff also approved two consecutive partial releases of the Erosion and Sediment Control surety with the County of Roanoke retaining $17,911.50. On February 20, 2007 and December 20, 2007, Community Development staff approved two consecutive partial releases of the Land Subdivider surety for the completion of portion of the physical improvements with the County of Roanoke retaining $390,877.58. A Notice of Trustees' Sale appeared in the local newspaper scheduled for December 23, 2010, for thirty -six (36) parcels of said subdivision. The Community Development Staff presented these facts to the Bonding Committee at its December 15, 2010, meeting. The Bonding Committee reviewed the development, considered the facts and voted to recommend that the Land Subdivider's Agreement and the Erosion and Sediment Control Agreement of Old Mill Plantation are in default. Letters were sent to the developer and Valley Bank via certified mail notifying them of their right to appear before the Board of Supervisors to address the Bonding Committee's recommendation. FISCAL IMPACT: The cost of completing the remaining subdivision construction and stabilizing (E &SC) measures of the development are anticipated to be covered by the funds on credit with the surety guaranteed by Valley Bank for this project. ALTERNATIVES: I. The Bonding Committee recommends that the Board of Supervisor authorize the staff to advertise January 25, 2011, as the Board meeting for public hearing to formally declare the developer in default of his agreements (Land Subdivider and Erosion and Sediment Control) with the County of Roanoke. II. Reject the Bonding Committee recommendation. STAFF RECOMMENDATION: Staff recommends that the Board approve option I. Page 2 of 3 VOTE: Supervisor Elswick moved to approve the staff recommendation. Motion approved. cc: Tarek Moneir, Deputy Director of Development Paul M. Mahoney, County Attorney Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Tarek Moneir, Deputy Director of Development Paul M. Mahoney, County Attorney Page 3of3 ACTION NO. A- 011111 -11 ITEM NO. L -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 11, 2011 Request to hold a public hearing to consider a resolution approving and adopting the recommendation of the Roanoke County Bonding Committee to declare the developer of Old Mill Plantation Subdivision, Section 2 is in default and to authorize officials of Roanoke County to exercise its rights under the developer's Land Subdivider; and the Erosion and Sediment Control Agreements and the accompanying Bonds Tarek Moneir Deputy Director of Development Services B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 30 2007, Community Development approved subdivision plans for Vaughen & Jackson LLC (Developer), a Virginia corporation to develop Old Mill Plantation Section 2 in Roanoke County. The developer submitted a signed Irrevocable Standby Letter of Credit dated August 16, 2007, in the amount of $334,343 for land subdivision requirements and an Irrevocable Standby Letter of Credit dated May 14, 2007, in the amount of $32,000 for soil and erosion control for said development. The signed Land Subdivider's and Erosion and Sediment Control Agreements were never returned to the Community Development Staff as agreed upon by the developer. The Developer proceeded with the development as approved. The Developer also agreed that measures for the control of siltation, erosion and all improvements to the land within the said subdivision would be properly and satisfactorily provided, installed and completed as provided for on the approved plans. Some improvements have taken place, but the development remains incomplete with several outstanding erosion and sediment control measures to be corrected. The staff is in the process of completing the assessment of the Page 1 of 3 remaining outstanding items, but the assessment is not complete as of this report being drafted. A Notice of Trustees' Sale appeared in the local newspaper scheduled for December 23, 2010, for a parcel of land with tax map # 095.01- 10.31.00 -000 of said subdivision. The Community Development staff presented these facts to the Bonding Committee at its December 15, 2010, meeting. The Bonding Committee reviewed the development, considered the facts and voted to recommend that the Land Subdivider's Agreement and the Erosion and Sediment Control Agreement of Old Mill Plantation Section 2 are in default. Letters were sent to the developer and Valley Bank via certified mail notifying them of their right to appear before the Board of Supervisors to address the Bonding Committee's recommendation. FISCAL IMPACT: The cost of completing the remaining subdivision construction and stabilizing (E &SC measures) of the development are anticipated to be covered by the funds on credit with the surety guaranteed by Valley Bank for this project. ALTERNATIVES: I. The Bonding Committee recommends that the Board of Supervisor authorize the staff to advertise January 25, 2011, as the Board meeting for public hearing to formally declare the developer is in default of his agreements (Land Subdivider and Erosion and Sediment Control) with the County of Roanoke. II. Reject the Bonding Committee Recommendation. STAFF RECOMMENDATION: Staff recommends that the Board approve option I. Page 2 of 3 VOTE: Supervisor Elswick moved to approve the staff recommendation. Motion approved. cc: Tarek Moneir, Deputy Director of Development Paul M. Mahoney, County Attorney Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Tarek Moneir, Deputy Director of Development Paul M. Mahoney, County Attorney Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 11, 2011 RESOLUTION 01'1'1'1'1 -'12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Chi ..arch NAYS: None ABSENT: Supervisor Flora A UORY TESTE: Deborah C. Jacks (/ Clerk to the Board of Supervisors