HomeMy WebLinkAbout2/9/1993 - Adopted Board RecordsACTION NO. A-2993-1
ITEM NUMBER --ZL7 g-�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: Appropriation Request for Social Services Department FY 1992-93 Budget.
COUNTY ADMINISTRATOR'S COMMENTS: JFZ-CZ'7 ,
SUMMARY OF INFORMATION: In the past two years, the State Department of Social
Services has changed its funding methodology for reimbursement to the locality of its share of
program costs. Prior to this time, the State appropriated their yearly allocation at the beginning
of the budget year and the County contributed the local match in the normal budget process. The
State is now allocating a portion of the funds at the beginning of the budget year and
supplementing the local budget periodically throughout the year, as needed. Due to the
methodology change the County will need to appropriate these additional State revenues to the
Department of Social Services.
Attached for your review is a summary of caseload information for the various programs
maintained by the Department of Social Services. (See Attachment A on page 3 of this report.)
FISCAL IMPACT: Supplemental State funds have been received for the following program
areas:
Auxiliary Grant
$ 8,336
Adoption Subsidy
(15,000)
Foster Care
52,886
Special Needs Adoption
10,608
Other Purchased Services
150,884
Independent Living Grant
1.538
$209,252
The appropriation would be an increase of the State Welfare Grant of $209,252 and an increase
in the Social Services operating budget in the amounts and program categories identified above.
No County match is required at this time.
STAFF RECOMMENDATION: Staff recommends the appropriation in the amount of
$209,252 in supplemental Welfare Grant funds from the State and the corresponding
appropriation of $209,252 to the Social Services Public Assistance operating budget for FY 1992-
93.
Respectfully submitted,
- it'v, -/� �4-j-:Ln
Reta R. Busher
Director, Management and Budget
Approved
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Harry r- Nickens
to appropriate funds
Approved by,
Elmer C. Hodge
County Administrator
cc: File
Reta Busher, Director, Management &
Diane Hyatt, Director, Finance
Dr. Betty McCrary, Director, Social
2
Budget
Services
VOTE
No Yes Abs
Eddy
_ -x _
Johnson
_ x
Kohinke
x
Minnix
_ _
x
Nickens
_ _
cc: File
Reta Busher, Director, Management &
Diane Hyatt, Director, Finance
Dr. Betty McCrary, Director, Social
2
Budget
Services
ATTACHMENT A
CASELOAD STATISTICAL SUMMARY
The Department of Social Services administers twelve Public Assistance (PA) benefit
programs. These programs are Food Stamps, Aid to Families with Dependent Children,
Medicaid, State -Local Hospitalization, Auxiliary Grant, ADC -Foster Care, Emergency Assistance,
Refugee Resettlement, Adoption Subsidy, Special Needs Adoption, General Relief, and Energy
Assistance. All of these programs, except General Relief, are mandated programs.
The cost for these public assistance programs have been increasing substantially for the
last three years. The FY 90-91 PA budget was $737,553; FY 91-92 PA budget was $1,058,190;
and the estimated PA budget for FY 92-93 will be $1,213,064.
Caseloads for PA administration are also increasing. In July 1991, there were a total of
3,127 PA cases, 5,057 recipients. In December 1992, there was a total of 3,806 cases, 6,384
recipients. During this 18 month time period, there were 700 new Public Assistance cases found
eligible for benefits. In January 1993, the Department of Social Services took 365 new
applications, and there were 390 pending applications for Public Assistance.
This drastic increase in Public Assistance has occurred prior to layoffs at Dominion (to
begin in March), Gardner Denver (to begin in March) and Sears (to begin in April). When Sears
first established the center, there were many persons receiving Aid to Families with Dependent
Children and Food Stamps who went to work with Sears. As a result of employment, many cases
were closed to either one or both of these PA categories. We anticipate that employees of these
three companies who reside in Roanoke County will be making application for PA at the time
of layoffs. Most persons who receive unemployment and almost all persons who do not receive
unemployment, will be eligible for food stamps once the layoff occurs and the application is
processed.
Some noted current trends in applications received are applications from first time
applicants, self-employed persons who have experienced a medical emergency and are unable to
work, and part-time employees who have experienced a cut in hours without prior notice from the
employer. Most first time applicants have already used their unemployment, savings, and sold
personal possessions before coming in to apply. Many applicants apologize and are embarrassed
for having to ask for help.
3
1
ACTION NO. A-2993-2
ITEM NO. Z - -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: Request to Establish Incentive Fund For Cleanup of
Illegal Dumps
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Section 13-14 of the Roanoke County Code requires that Roanoke
County property owners maintain their property free of trash. Along
many public roads throughout the County, roadside trash has, and is
being illegally disposed of without the knowledge or consent of the
property owners. Under the provisions of our code, the property
owner is responsible for the cleanup, even though the owner is
often the victim of the illegal dumping.
In enforcing this section of the code, the Department of
Planning and Zoning attempts to work with these property owners to
clean up the property. Pursuit of legal action to achieve
compliance has been an option of last resort, because of the
Court's perception that the property owner is the victim of the
illegal dumping. In many cases the property owner is able to
arrange for the illegal trash to be cleaned up and hauled to the
landfill. However, because of the landfill tipping fees in effect,
the owner is prohibited from pursuing this option because of an
inability to pay for the tipping fees.
Nature of Request:
The staff proposes that the Board of Supervisors establish a
$10,000 incentive fund that could be used to cover tipping fees
resulting from the cleanup of trash from roadside dumps. Property
owners wishing to use these funds to cover the tipping fees would
make a written application to the County. The County, prior to
authorizing the payment of the tipping fees, would evaluate the
application against criteria established to administer the fund.
These criteria are currently under development, but would include
2
items such as:
* The illegal dump is adjacent to a public road within Roanoke
County (excluding Vinton).
* The site has been used as a disposal area by illegal
"dumpers", without the knowledge or consent of the property
owner.
* The property owner has made a credible proposal to Roanoke
County to alleviate future dumping on the property.
* The owner is able to arrange for the removal and transport of
the refuse to the landfill.
* Certification by the owner that the refuse only contains
material that can be legally disposed of at the landfill.
Applications would be reviewed and evaluated by the
Departments of Planning and General Services. Those meeting the
criteria would be approved contingent upon the availability of
funds.
FISCAL IMPACT. -
An appropriation of $10,000 is requested from the Board
Contingency Fund.
STAFF RECOMMENDATION:
Staff recommends as follows:
1• That the Board appropriate $10,000 from the Board
Contingency Fund to be used as a County controlled
incentive fund to cover the tipping fees associated with
the cleanup of illegal dumps.
Respectfully Submitted,
-7
Terranc Har ng
Direct of Planning and Zoning
Approved,
Elmer C. Hodge
County Administrator
3
Action Vote
Approved (x) Motion by Harr C. Nir-kcna No Yes Abstain
Harry Eddy x
Denied ( ) n, nnn frnm Johnson x
Received ( ) Board Contingency Funds Kohinke x
Referred Minnix x
to Nickens x
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Reta Busher, Director, Management & Budget
Diane Hyatt, Director, Finance
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
Gardner Smith, Director, General Services
C:1WP5 MAGPNDAMTRASH
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 1993
ORDINANCE 2993-3 AMENDING AND REENACTING
SECTION 7-18. "PERMIT FEES" OF ARTICLE II.
"BIIILDING CODE" OF CHAPTER 7, BIIILDING
REGULATIONS OF THE ROANOKE COUNTY CODE TO
PERMIT MONTHLY BILLING OF CERTAIN PERMITS
WHEREAS, Section 7-18 of the Roanoke County Code requires
the payment of fees prior to the issuance of any permits required
by the building code or ordinance; and
WHEREAS, the Department of Engineering & Inspections has
developed an automated billing system in conjunction with other
county departments to permit billing of contractors on a monthly
basis for such permits; and
WHEREAS, such a monthly billing procedure is designed to
improve customer service by permitting certain permits to be
obtained by phone, to reduce the volume of traffic to the County
Administration Center and to increase revenue; and
WHEREAS, the first reading of this ordinance was held on
January 26, 1993; and the second reading on February 9, 1993.
NOW, THEREFORE, BE IT ORDAINED by the Board of
Supervisors of the County of Roanoke, Virginia, as follows:
1. That Sec. 7-18. "Permit fees" of Article II. "BUILDING
CODE" of Chapter 7 BUILDING REGULATIONS of the Roanoke County Code
be amended and reenacted as follows:
Sec. 7-18. Permit fees.
No permit required by the building code adopted by Section 7-
16 or by Section 7-17 shall be issued by the county until the fees
1
cc:
File
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
A COPY TESTE:
Mary H.Allen, Clerk
Roanoke County Board of Supervisors
2
Family Court Services
Joseph M. Clark, II, Judge
Philip Trompeter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George W. Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Ave S.W., Rke 24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant Cty Adm
Don C. Myers, Assistant Cty Adm
Diane D. Hyatt, Dir., Finance
O. Arnold Covey, Dir., Eng & Inspections
Terrance L. Harrington, Dir., Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Thomas C. Fuqua, Chief, Fire & Rescue
Gardner W. Smith,, Dir., General Services
Dir., Parks & Recreation
Elaine Carver, Dir., Procurement
John D. Willey, Dir., Real Estate Assessment
3
s 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 91 1993
ORDINANCE 2993-4 AMENDING AND REENACTING
CHAPTER 14 PARADES OF THE ROANOKE COUNTY CODE
WHEREAS, recent judicial decisions have raised concerns
about the ability of localities to charge fees for services
rendered by governmental employees, including law enforcement,
related to publicly permitted parades; and
WHEREAS, recent experience with parade permits in Roanoke
County has demonstrated the need for changes to the County's
current Parade Ordinance to clarify the authority of the Chief of
Police to deal with certain situations; and
WHEREAS, the first reading of this ordinance was held on
January 26, 1993; and the second reading was held on February 9,
1993.
BE IT ORDAINED by the Board of Supervisors of the County
of Roanoke, Virginia, as follows:
1. That Chapter 14 PARADES of the Roanoke County Code be
amended and reenacted as follows:
ARTICLE I. IN GENERAL
Sec. 14-1. Short title.
This chapter shall be known and may be cited as the "Parade
Ordinance of the County of Roanoke."
(Code 1971, § 11A-1)
Sec. 14-2. Definitions.
For the purposes of this chapter, the following words and
1
phrases shall have the meanings respectively ascribed to them by
this section:
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Parade: Any parade, march, ceremony, show, exhibition, pageant
Parade permit: A permit required by this chapter.
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(Code 1971, § 11A-2)
Sec. 14-3. Violations of chapter.
Unless otherwise specifically provided, a violation of any
provision of this chapter shall constitute a Class 4 misdemeanor.
(Code 1971, § 11A-4)
Cross references) --Penalty for Class I-3 misdemeanor, § 1-10.
Sec. 14-4. Compliance with applicable laws and ordinances.
Every person conducting or participating in a parade for which
`:
K3
(Code 1971, § 11A-3)
Sec. 14-7. Carrying of dangerous weapons by participants.
Sec. 14-8. Classes of parades. Standards for classification.
d W.
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ARTICLE II. PERMIT
Sec. 14-21. Required; exceptions.
(a) It shall be unlawful for any person to stage, present,
conduct, participate in, form or start a parade, unless a permit
has been issued for such parade pursuant to the provisions of this
article.
(b) This section shall not apply to:
(1) Funeral processions.
(2) Lawful picketing or other orderly processions on the
sidewalks that do not violate any state laws or county
ordinances.
(3) A governmental agency acting within the scope of its
functions.
67
MOn
(Code 1971, §§ 11A-4, 11A-6)
Sec. 14-22. Application --Generally.
A person seeking the issuance of a parade permit shall file an
application with the chief of police on forms provided by the chief
of police. Such application shall be filed not less than fifteen
(15) days before the date on which it is proposed to conduct the
parade. The application shall be signed by the applicant and
notarized and shall contain the following information:
(1) The name, address and telephone number of the person
seeking to conduct the parade.
(2) If the parade is proposed to be conducted for, on behalf
of or by an organization, the name, address and telephone
number of the headquarters of the organization and of the
authorized and responsible heads of such organization.
(3) The name, address and telephone number of the person who
will be the parade chairman and who will be responsible
for its conduct.
(4) The date when the parade is to be conducted.
(5) The route to be traveled, the starting point and the
termination point.
(6) The approximate number of persons who, and animals and
vehicles which, will constitute the parade and the type
of animals and a description of the vehicles.
(7) The hours when such parade will start and terminate.
(8) A statement as to whether the parade will occupy all or
C
only a portion of the width of the streets proposed to be
traversed.
(9) The location, by streets, of any assembly areas for the
parade.
(10) The time at which units of the parade will begin to
assemble at any such assembly area or areas.
(11) The purpose of the parade.
(12) Any additional information which the chief of police
finds reasonably necessary to make a fair determination
as to whether the permit should be issued.
If the parade is designed to be held by, and on behalf of or for,
any person other than the applicant, the applicant for such permit
shall file with the application a communication in writing from the
person proposing to hold the parade, authorizing the applicant to
apply for the permit on his behalf.
(Code 1971, § 11A-7; Ord. No. 62690-8, § 7, 6-26-90)
Sec. 14-23. Same --Processing f ee:::W��;i�
A fee in the amount of twenty-five dollars ($25.00) to
7
parade permit, within seven (7) days after the filing thereof, by
either issuing or denying the permit. If he denies the permit, the
chief of police shall mail to the applicant, by certified mail, or
have served upon the applicant, within seven (7) days after the
date upon which the application was filed, a notice of his action
stating the reasons for the denial of the permit. Any person
aggrieved shall have the right to appeal such denial or granting of
a parade permit to the circuit court of the county. The appeal
shall be taken within eight (8) days after receipt of the notice of
denial or granting of such permit.
(b) The chief of police shall issue a parade permit when, from
a consideration of the application and from such other information
as may otherwise be obtained, he finds that:
(1) The conduct of the parade will not substantially
interrupt the safe and orderly movement of other traffic
contiguous to its route.
(2) The conduct of the parade will not require the diversion
of so great a number of law-enforcement officers of the
county, to properly police the line of movement and the
n.
areas contiguous thereto, as to prevent normal police
protection to the county.
(3) The conduct of the parade will not require the diversion
of so great a number of ambulances as to prevent normal
ambulance service to portions of the county other than
that to be occupied by the proposed line of march and
areas contiguous thereto.
(4) The concentration of persons, animals and vehicles at
assembly points of the parade will not unduly interfere
with proper fire and police protection of, or ambulance
service to, areas contiguous to such assembly areas.
(5) The conduct of the parade will not interfere with the
movement of fire -fighting or rescue squad equipment or
vehicles en route to a fire, accident scene or other
emergency.
(6) The proposed conduct of the participants in the parade
does not present a clear and present danger of violence.
(7) The parade is scheduled to move from its point of origin
to its point of termination expeditiously and without
unreasonable delays en route.
(8) The parade is not to be held for the sole purpose of
advertising any product, goods or event and is not
designed to be held purely for private profit. This
provision shall not prohibit signs identifying
organizations or sponsors furnishing or sponsoring floats
or transportation for the parade.
9
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(c) The chief of police, in denying an application for a
parade permit, may authorize the conduct of the parade on a date,
at a time or over a route different from that named by the
applicant. An applicant desiring to accept an alternative permit
shall, within two (2) days after notice of the action of the chief
of police, file a written notice of acceptance with the chief of
police. An alternative parade permit shall conform to the
requirement of and shall have the effect of a parade permit under
this chapter.
(Code 1971, §§ 11A -8--11A-11; Ord. No. 62690-8, § 7, 6-26-90)
Sec. 14-25. Contents.
Each parade permit shall contain the following information:
(1) Date of the parade.
(2) Starting time and termination time of the parade.
(3) The portions of the streets to be traversed that may be
occupied by the parade.
(4) The number of persons, animals and motor vehicles that
will be in the parade.
..............................................::::c����.:.:���-e-t�e�as the chief
of police shall find necessary for the enforcement of
this chapter.
(Code 1971, § 11A-13; Ord. No. 62690-8, § 7, 6-26-90)
Sec. 14-26. Copy to be sent to certain officials.
Immediately upon the issuance of a parade permit, the chief of
10
police shall send a copy thereof to the following:
(1) The county administrator.
(2) The chairman of the board of supervisors.
(3) Each supervisor through whose district the parade route
will travel.
(4) The chief of the fire and rescue department.
(Code 1971, § 11A-12; Ord. No. 62690-8, § 7, 6-26-90)
Sec. 14-27. To be carried by leader.
The parade chairman or other person area—or
leading a parade shall carry the parade permit upon his person
during the conduct of the parade.
(Code 1971, § 11A-14)
Sec. 14-28. Compliance with directions and conditions.
It shall be unlawful for any person to fail to comply with all
(Code 1971, §§ 11A-4, 11A-14)
Sec. 14-29. Revocation.
The chief of police shall have the authority tozait,c
revoke a parade permit upon any violation of the standards for
issuance, as set forth in section 14-24(b).
11
(Code 1971, § 11A-15; Ord. No. 62690-8, § 7, 6-26-90)
2. This ordinance shall be in effect from and after the date
of its adoption.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Minnix
NAYS: Supervisor Nickens
A COPY TESTE:
Mary H. Aden, Clerk
Roanoke County Board of Supervisors
cc:
File
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Judge
Philip Trompeter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George W. Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri KrantzBetty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Ave S.W., Rke
24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant Cty Adm
Don C. Myers, Assistant Cty Adm
Diane D. Hyatt, Dir., Finance
O. Arnold Covey, Dir., Eng & Inspections
Terrance L. Harrington, Dir., Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
12
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Thomas C. Fuqua, Chief, Fire & Rescue
Gardner W. Smith„ Dir., General Services
Dir., Parks & Recreation
Elaine Carver, Dir., Procurement
John D. Willey, Dir., Real Estate Assessment
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 91 1993
RESOLUTION 2993-5 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for February 9, 1993, designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 8,
inclusive, as follows:
1. Request for Public -Private Partnership Funds for
Cox Cable, Inc.
2. Donation of Drainage Easement in Connection with
the Balsam Drive Drainage Project.
3. Acknowledgement of Acceptance of 0.36 Miles of
Buckhorn Road into the VDOT Secondary System.
4. Approval of a Raffle Permit from North Cross
School.
5. Request for Acceptance of Flintlock Road into the
Virginia Department of Transportation Secondary
System.
6. Request for Acceptance of Tinkerdale Road into the
Virginia Department of Transportation Secondary
System.
7. Donation of Drainage Easement in Connection with
the Oakland Blvd. Project (P-127)
8. Acceptance of Donations of Right-of-way and
Authorization to Execute Agreement for the Bushdale
Road Rural Addition Project.
2. That the' Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy Gubala, Director, Economic Dev.
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
ACTION NO. 2993-5.a
Item No. ... 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: February 9, 1993
AGENDA ITEM: Request for Public -Private Partnership funds
for Cox Cable Roanoke, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Cox Cable Roanoke, Inc., has purchased a 5.06 acre tract on
Fallowater Lane in southwest Roanoke County (Cave Spring District)
for the purpose of relocating their Roanoke offices and operations.
During the site selection process, staff noted the advantages of a
Roanoke County location and offered an "expedite" processing of the
site plan and building permit and assistance with connection fees.
Cox Cable is now requesting that Roanoke County fund connection
fees for water, sewer, and fire as we offered.
FISCAL IMPACT:
These funds can be taken from the Economic Development fund so no
additional appropriation is needed.
SUMMARY OF INFORMATION:
Cox Cable will construct a 27,200 square foot on 5.06 acres.
Estimated value of land and the new facility is $3 million. Real
estate taxes on the land/building would be $33,900.
Cox Cable will relocate 125 employees with an annual payroll of
$2.7 million.
The move will also cause 55 vehicles to be located in Roanoke
County. This will generate an additional $11,000 in new personal
property taxes. The total new tax revenue for Cox Cable is
estimated to be $44,900.
The cost of connections for domestic water, fire, and sewer are
calculated at $41,444. Payback for the County's investment of
funds for connection fees would occur within the first year after
project completion and occupancy.
The Director of Utilities indicates that the connection fee may be
as low as $29,550 if a 1 1/2 -inch domestic service is used. A
determination will be made after receipt of the building plans and
after discussions between County staff and the architect for Cox
Cable.
STAFF RECOMMENDATION:
Staff recommends that the Roanoke County Board of Supervisors
ratify a public-private partnership with Cox Cable Roanoke, Inc.,
and invest up to $41,444 towards the cost of connection to Roanoke
County's water and sewer systems.
Respectfully submitted:
Timothy W. Gubala, Director
Economic Development
Approved:
ii ..7 /.
C l�.0 ✓ Vi -i,
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION No Yes Abs
Approved ( x)
Denied ( )
Received ( )
Referred
to
Attachments
Motion by: Bob L. Johnson
cc: File
Timothy W. Gubala, Director, Econ Dev
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
Cox Cable Roanoke. Inc.
1909 Salem Avenue S.W.
P.O. Box 13726
Roanoke, Virginia 24036
or r
hL 'A 'A D
Cox Cable
Roanoke. Inc.
December 3, 1992
Mr. Timothy W. Gubala, Director
Department of Economic Development
County of Roanoke
P.O. Box 29800
Roanoke, VA 240i8-0798
Dear Tim,
This letter is to confirm our agreement per your letter of April 24th to Bernie Langheim that the
County of Roanoke will fund connection fees for water, sewer, and fire service for our new office
facility to be located on Fallowater Lane.
Based on information received from Hayes, Seay, Mattern & Mattern, the following are the
required water service line and meter sizes needed.
Type of Service Line/ Meter Requirements
Fire Service 4 inch service line
Domestic Water 3 inch service line / 2 inch meter
Sanitary Sewer 4 inch sanitary line / 2 inch meter
We are looking forward to moving in at our new location and becoming a member of the Roanoke
County business community. The cooperative spirit by yourself and the many individuals within
the county involved in our planning process has been excellent. Please pass along my personal
appreciation to these individuals.
If you have any questions, or need any further information concerning our new facility plans, please
let me know.
Very truly yours,
ei �Z�
Philip C. Ahlschlager
System Controller
PCA/ sp
cc: Bernard W. Langheim
Management:
Current Location:
Company Owned Vehicles:
Number Employees:
New Headquarters Location:
Site Size:
New Facility Size:
Estimate Occupancy:
Architect:
COX CABLE ROANOKE, INC.
Bernard W. Langheim
Vice President & General Manager
1909 Salem Ave.
Roanoke, VA 24016
55
125
Fallowater Lane
Roanoke, VA 24014
5.06 acres
27,200 sq. ft.
March 1994
Hayes, Seay, Mattern & Mattern
MEMORANDUM
TO: Tim
FROM: Cliff
DATE: December 8, 1992
SUBJECT: Cox Cable - Connection Fees
The following connection fees will apply to the Cox Cable facility
on Fallowater Lane.
4 inch Fire Service $12,987
2 inch Domestic Service OSFF 23,757
2 inch Domestic Basic 600
Sanitary Sewer 4,100
TOTAL COST $41,444
(Note: If the domestic service is reduced to 1 1/2 inches, the
Total Cost would be $29,550.)
The County will provide the four inch fire service connection,
meter vault, fire meter with strainer, check valve and shut-off
valves and the four inch line stubbed four feet outside the vault.
We will provide the two inch domestic service connection, meter,
check valve and shut-off valves and the two inch line stubbed four
feet outside the same vault as the fire service line.
The owner would connect to the four inch stub -out with his fire
service and provide the required backflow and siamese connection at
desired location.
The owner would connect his three inch service line to the two inch
stub -out to provide domestic service.
The owner would be responsible for the complete installation of the
sewer line including a cleanout at the property line or edge of
sewer easement. The actual tap and connection to the sewer main
will be made by the County after scheduling and excavation by the
owner.
Please note, the above fees must be paid prior to issuance of a
building permit.
ACTION NO. A -2993-5.b
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: Donation of a drainage easement in connection with
the Balsam Drive Drainage Project to the Board of
Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of an easement
for drainage purposes, in connection with the Balsam Drive Drainage
Project, located in the Cave Spring Magisterial District of the
County of Roanoke as follows:
a) Donation of a drainage easement, fifteen feet (151) in
width, from Thomas E. Wilson and Margaret E. Wilson,
husband and wife (Deed Book 1332, page 98) (Tax Map No.
87.09-4-1), shown and designated as 1115' DRAINAGE ESMT."
on a plat prepared by the Roanoke County Engineering
Department, dated January 15, 1992, a copy of which is
attached hereto.
The location and dimensions of this property have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
Vickie L. Hu �an
Assistant County Attorney
Action Vote
Approved (x) Motion by Rob r. Tc�hncnn No Yes Abs
Denied ( ) Eddy
Received ( ) Johnson
Referred Kohinke
to Nickens
Minnix
cc: FI-Te-
Arnold
i eArnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
i AN ACCURATE BOUNDARY SURVEY.
PROPERTY of
MILOSLAVA V. FERQJSOM
TAX MAP NM 8749-5--4
63.94
21.39-` 07'E N88.48 49E M �"
J 4
47.45
15'DRAINAGE ESMT.
PROPERTY OF
PKLIP T. L LINDA K SKDfR
TAX MAP N0.87A9-3-1
13-'a
- y PROPERTY OF
DAAVOV. Iu L TERRY L HEm` a PROPERTY OF �'�' t KAP D.
w -sm�
TAX MAP 1A 87.09-^� 9
THOMAS E. & MARGARET WILSON k .
z m
TAX MAP NO.
S 89'39'42'W
1.024.45'
PROPERTY OF
KENVICK PLACE HomMVNLRS A4SOC.
TAX MAP NU 87A9 -4-I1
87,09-4-1
CALF.- 1' =100'
PLAT SHOWING DRAINAGE EASEMENT
BEING CONVEYED TO ROANOKE COUNTY BY
THOMAS E, MARGARET E. WILSON
PREPARED BY., ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 01-15-92
ACTION NO. A -2993-5.c
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: Acknowledgement of Acceptance of 0.36 Miles of
Buckhorn Road into the Secondary System by the
Virginia Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following road
has been accepted into the Secondary System by the Virginia
Department of Transportation effective January 20, 1993.
Hunting Hills, Section 1 & 2
0.36 Miles of Buckhorn Road (Route 1285)
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPROVED BY:
2
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
�.:.�-�NA� f(NC�v �� •• 11 �����'1" - _ _�\
l
� X
A 4R0. TYa"_
w
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RAY D. PETHTEL RICHMOND, 23219
COMMISSIONER January 25, 1993
Secondary System
Addition
Roanoke County
Board of Supervisors
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018-0798
MEMBERS OF THE BOARD:
As requested in your resolution dated September 22, 1992, the following
addition to the Secondary System of Roanoke County is hereby approved, effective
January 20, 1993.
ADDITION
LENGTH
HUNTING HILLS. SECTION 1 & 2
Route 1285 (Buckhorn Road) - From 0.13 mile North Route 1541 to
0.23 mile South Route 1541. 0.36 Mi
Sincerely,
A. Pd U
Ray D. Pethtel
Commissioner
TRANSPORTATION FOR THE 21 ST CENTURY
A -2993-5.d
ACTION NO.
r
ITEM NUMBER J —'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: Request for approval of a Raffle Permit from North
Cross School
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
North Cross School has requested a permit to hold a raffle in
Roanoke County on May 8, 1993. This application has been reviewed
with the Commissioner of Revenue and he recommends that it be
approved. The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit from
North Cross School be approved.
SUBMITTED BY:
Mary H. Allen
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Bingo/Raffle File'
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES OR BINGO
Application is hereby made for a bingo game or raffle permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. sea. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
sec. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT ik BINGO GAMES
Name of Organization
Street Address
Mailing Address '-L>""-"Q-
City, State, Zip Code
Purpose and Type of Organization
When was the organization founded?
Roanoke County meeting place?
Has the organization been in existence in Roanoke County for two
continuous years? YES- )(— NO
Is the organization non-profit? YES NO
Federal Identification Number - O U C CVC F L
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
President:`_—�c,\- c�,u,\ \kV,mgAVice-President �,:.:,�ag._.-"�
Address: Address: j�Z �F ��- u.���s� �, Y(L
Secretary: Treasurer:
Address: Address:
M N,
Member authorized to be responsible for Raffle or Bingo operations:
Name:
Home Address��` ; U-�, , \\`,v j oc,
Phone Bus Phone CNh -
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location where Raffle or Bingo Game is to be conducted.
RAFFLES: Date of Drawing Time of Drawing,
BINGO: Days of Week and Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
From
To
From
To
From
To
From
To
From
To
From
To
From
To
2
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State ZIP
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
Parking spaces for each location:
ALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19
1. Gross receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calendar
year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles? yQS
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue? �( Qs
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit a 1 records
required to be maintained for Bingo games or raffles? Q`>
4
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day of DECEMBER of each calendar year for which a permit has
been issued? C.�>
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter? \ Q
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained? NI k Q 5
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia? ZS
9. Does your organization understand that a two (2) percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before the
first of December? y c:>
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? Q
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? �\lO 7
12. Has your organizat-tached a check for the annual permit
fee in the amoun of A_,pAyable to the County of Roanoke? �p
5
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? O,>
14. Has your organization attached a complete list of its
membership to this application form? ND
15. Has your organization attached a copy of its bylaws to this
application form?
16. Has the organization been declared exempt from property
taxation under the Virginia Constitution or statues? -
If yes, state whether exemption is for real, personal p rty, or
both and identify exempt property.
17. State the s ecific type and purpose of the organization.
18. Is this organization incorporated in Virginia? Q']
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? Nk3
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registration by
the Virginia Department of Agriculture and Consumer Affairs?_
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
Fair Market Value
6
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
9
-:.;
Na 1 Title Home Ad ess /?C' C-1,-.Q-� t.
Subscribed and sworn be ore me, this dayof j�19�
in the County/City of cnJ� , Virginia.
My commission expires:
19 i
-� of ry u lic
RETURN THIS COMPLETED APPLICATION TO:
COblMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commissi er of the Reven e
The above application is not approved.
Date Commissioner of the Revenue
9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 1993
RESOLUTION 2993-5.e REQUESTING ACCEPTANCE OF
FLINTLOCK ROAD INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application for Flintlock Road a
section of road extending from Hunting Hills Drive, Route 1541,
extending in a north easterly direction 0.05 miles to the
intersection of Flintlock Lane, Route 1946 and continuing in a loop
0.46 miles back to Flintlock Lane, Route 1946, for a total of 0.51
miles, pursuant to Section 33.1-72.1, Paragraph C-1 and funded
pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia
of 1950, as amended.
2. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 50 feet with necessary
easements for drainage as recorded in Plat Book 1379, Page 1107,
and accompanying documents of record in the Roanoke County Clerk's
Office.
3. That this Board does certify that this road was opened to
public use prior to July 1, 1980, at which time it was open to and
used by motor vehicles.
4. That this Board does certify that speculative interest is
not involved.
5. That said road known as Flintlock Road and which is shown
on a certain sketch accompanying this resolution, be, and the same
is hereby established as a public road to become a part of the
state secondary system of highways in Roanoke County, only from and
after notifications of official acceptance of said street or
highway by the Virginia Department of Transportation.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H'. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections, and
copy for Virginia Department of Transportation
NORTH
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) Flintlock Road from Hunting Hills Drive, Route 1541, extending
in a north easterly direction 0.05 miles to the intersection
of Flintlock Lane, Route 1946 and continuing in a loop 0.46
miles back to Flintlock Lane, Route 1946, for a total of 0.51
miles.
LENGTH: (1) 0.51 MILES
RIGHT OF WAY: (1) 50 FEET
ROADWAY WIDTH: (1) 26 FEET
SURFACE WIDTH: (1) 18 FEET
SERVICE: (1) 18 HOMES
ROANOKE COUNTY ACCEPTANCE OF FLINKTLOCK ROAD INTO THE
ENGINEERING & VIRGINIA DEPARTMENT OF TRANSPORTATION
INSPECTIONS DEPARTMENT SECONDARY SYSTEM
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 9, 1993
RESOLUTION 2992-5.f REQUESTING ACCEPTANCE OF
AN E%TENSION TO TINRERDALE ROAD INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of an extension to
Tinkerdale Road from the intersection of Loman Drive (Paper Street)
to cul-de-sac to be accepted and made a part of the Secondary
System of State Highways under Section 33.1-229 of the Virginia
State Code.
2. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 50 feet with necessary
easements for drainage as recorded in Deed Book 673, Page 124 and
Deed Book 1391, Page 484, of record in the Roanoke County Clerk's
Office.
3. That said road known as Tinkerdale Road and which is
shown on a certain sketch accompanying this Resolution, be, and the
same are hereby established as a public road to become a part of
the State Secondary System of Highways in Roanoke County, only from
and after notification of official acceptance of said street or
highway by the Virginia Department of Transportation.
4. That this Board does certify that speculative interest is
not involved.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections, and
copy for Virginia Department of Transportation
— -- -------- -- — -----------
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P/0 2710-2-19
too'
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) An extension of Tinkerdale Road from the intersection of Loman
Drive (Paper Street)
to
cul-de-sac.
LENGTH:
.133
MILES
RIGHT OF WAY:
50
FEET
ROADWAY WIDTH:
30
FEET
SURFACE WIDTH:
20
FEET
SERVICE:
7
HOMES
ROANOKE COUNTY ACCEPTANCE OF AN EXTENSION TO TINKERDALE ROAD INTO
ENGINEERING & THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
INSPECTIONS DEPARTMENT
3
A
ACTION NO. -2993-5.g
ITEM NO `'•✓-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: Donation of drainage easement in connection with
the Oakland Blvd. Project (P-127) to the County of
Roanoke
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This consent agenda item involves the donation of the
following easement to the County of Roanoke for drainage purposes
in relation to the Oakland Boulevard Project in the Hollins
Magisterial District Supervisor.
a) Donation of an easement for Eldenridge Developers, a
Virginia General Partnership, and E. Hildreth Cassell,
Jr., Trustee and Howard P. Wilkerson, Jr., Trustee, (Deed
Book 1317, page 1845 (Tax Map No. 27.19-1-75.6) as shown
on a plat prepared by Spectrum Engineers, P.C., dated
January 16, 1992.
The location and dimensions of this property has been reviewed
and approved by the County's engineering staff.
STAFF RECOMMENDATION
The location and dimensions of this property has been reviewed
and approved by the County's engineering staff.
BY:
Arnold Covey, -trireg'tor
Engineering & Insp6ctions
APPROVED BY:
Elmer C. Hodge
County Administrator
---------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Boh T, _ ,Tohn sten No Yes Abs
Denied ( )
Received ( )
Referred
To
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
4
PROPERTY Or —
G AR0VIA5
ARTHUR G & H0GS PG. 2�
JOYCE H. TROUT PB•
DB. 417 PG. 5011 �00'
TAX # 27.19-1-74 - J LO4.1'
ED
15'RDRAINAGE '
EASEMENT ,
E N BEARING
g' Opp ►.hS 57'24 01
N LOT 1
o ��p• � 21 ,�9���
0, -
OF ELDENRIDGE > SECTION NO. 1
P8.11 PG.135 m PETTY ACRES
PB. 3 PG -255
ACCESS, WATER
PEDESTRIAN EASEMENT J
Q
O
PLAT SHOWING DRAINAGE EASEMENT
- BEING CONVEYED TO ROANOKE COUNTY BY- -
LAWRENCE L. FENZEL, HOMME SOL
& ELDENRIDGE DEVELOPERS
A VIRGINIA GENERAL PARTNERSHIP
ENGI NEER S, P. C.
A"
325 Mountain Avenue, Roanoke, Virginia 24016, 70346-8020, PAY 709-946-6893
3
Sheet No.
1
Design
GAS
Drawn
MAR
Check
GAS
Date
1-16-92
Scale
1"=30'
3
ACTION NO. A -2993-5.h
ITEM NO. 0019
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 9, 1993
AGENDA ITEM: ACCEPTANCE OF DONATIONS OF RIGHT-OF-WAY AND
AUTHORIZATION TO EXECUTE AGREEMENT FOR THE BUSHDALE
ROAD RURAL ADDITION PROJECT
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of the
following rights-of-way to the Board of Supervisors of Roanoke
County, Virginia, in connection with the Bushdale Road Rural
Addition Project in the Vinton Magisterial District:
a) Donation of all right, title and interest in and to the
existing "Private Road", known as Bushdale Road, varying
in width from twelve feet (121) to thirty-one (311),
leading to and from Virginia Secondary Route 659
(Mayfield Drive, formerly Gearhart Road) from Elga and
Lura Draper, husband and wife, (Deed Book 1148, page 835,
Deed Book 276, page 422, and Deed Book 645, page 534).
b) Donation of: ( i) a parcel of land shown and designated as
"PROPOSED RIGHT OF WAY (.038 Ac.)" on a plat, dated
October 21, 1991, prepared by the Roanoke County
Engineering Department, a copy of which is attached
hereto; and (ii) all right, title and interest in and to
the existing "Private Road", known 'as Bushdale Road,
varying in width from twelve feet (121) to thirty-one
(311), leading to and from Virginia Secondary Route 659
(Mayfield Drive, formerly Gearhart Road); from Donald L.
Draper and Mary Mills Draper, husband and wife, (Deed
Book 900, page 693, and Deed Book 1072, page 781).
In exchange for the above-described donations, the Drapers
negotiated with County staff regarding the eventual disposition of
the section of Bushdale Road which is located between the Bush
property and the Draper property, cross -hatched on the attached map
and hereinafter referred to as the "old Bushdale Road section," and
01_
�g
is not scheduled to become part of the improved Bushdale Road.
Since staff anticipates that this section will no longer be
necessary to the County, the public, or the other property owners
on Bushdale Road when the project is completed, an agreement has
been prepared by County staff and executed by Elga and Lura Draper
to provide for the "old Bushdale Road section" to be released and
quit -claimed to the Drapers in order to provide them with continued
private access to their properties.
The pertinent provisions of the agreement are as follows:
2. Upon completion of the Bushdale Road Project, the County
agrees that the "old Bushdale Road section" will be released
and quit -claimed to the Drapers, as tenants by the entireties
with right of survivorship, or the survivor, or their heirs,
successors, designees or assigns, as the case may be, subject
to the following conditions:
a. That project plans are approved and no changes
become necessary requiring the use of the "old Bushdale
Road section" for the Bushdale Road Project, or that no
circumstances arise which would require that the "old
Bushdale Road section" remain open for use by the
property owners on Bushdale Road or by the public.
b. That the deed of conveyance for the "old Bushdale
Road section" shall contain certain restrictions on the
use of said strip of land as a driveway for access as
follows:
C. Upon completion of the Bushdale Road Project and
conveyance of the "old Bushdale Road section" to the
Drapers, the County shall have no further obligations or
responsibilities for care or maintenance of the "old
Bushdale Road section."
When the project is completed and staff has confirmed that the
"old Bushdale Road section" is no longer required for any public
purpose, the matter will be returned to the Board of Supervisors to
authorize the conveyance of the real estate by two readings of an
ordinance.
FISCAL IMPACT•
There is no direct fiscal impact.
2
J -S
STAFF RECOMMENDATION:
Staff recommends acceptance of the donations of right-of-way
for the Bushdale Road Rural Addition Project and recommends that
the County Administrator be authorized to execute the agreement
described herein regarding the "old Bushdale Road section", on form
approved by the County Attorney.
Approved (x)
Denied ( )
Received ( )
Referred
to
Respectfully submitted,
i'A )JN4 I.//AIWA/V
k 11
Vickie L. Huf an
Assistant Coun y Attorney
Action
Motion by Bob L. Johnson
Eddy
Johnson
Kohinke
Minnix
Nickens
cc: File
Arnold Covey, Director, Engineering & Inspections
Clifford Craig, Director, Utility
91
Vote
No Yes Abs
X
X
X
X
X
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
AN ACCURATE BOUNDARY SURVEY. J_9
�P e2p� r
\0 �
TAX NO. 79.03-4-37 f
CURVE 'A'
R 110.0' 17' REMAINING PROP. OF �o TAX NO, 79.03-4-34.
LC=49.89' DONALD L, & MARY K, DRAPER
CH=S18'12'15'E ? C375 Ac)
L=49,47'
PROPOSED
Al RIGHT-OF-WAYrll� so
O coag Ac.) rf
.-.+
Ln \a
00 ;.
Ln
TAX MAP N0._ 79.03=4-37&38
0�
p2
S� ��Gj�1 TAX NO. 79.03-4-38
(.227 Ac.)
PLAT SHOWING PROPOSED RIGHT-OF-WAY
BEING CONVEYED TO ROANOKE COUNTY BY
DONALD L. & MARY K. DRAPER
SCALE. 1'=50'
PREPARED BY.- R OANOKE COUNTY ENGINEERING DEPARTMENT DATE:
--7F T+Sl7"C�-1 afn nor==r� DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A
OMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT
N ACCURATE BOUNDARY SURVEY.
IGPROP. OF
V. CYPHERS, E"
TAX MAP NO.
EXHIBIT A
hl
TO eE FILEASM
ERS
SCALE:_ -"-_14S -
REPARED BY. ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: z1-jz,L9-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 9, 1993
RESOLUTION 2993-6 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
M�yH�-A len, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session