HomeMy WebLinkAbout5/11/1993 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-1 OF APPRECIATION TO BOYD E. LOOMIS
FOR OVER 25 YEARS OF VOLUNTEER SERVICE
TO THE COUNTY OF ROANOKE
WHEREAS, Roanoke County is indebted to the volunteers who
provide fire and rescue service to the citizens of the County; and
WHEREAS, these men and women dedicate countless hours, unpaid
but appreciated, to ensure the safety of the people and property of
Roanoke County; and
WHEREAS, due to the complexity of family and business life,
few volunteers are able to maintain this type of commitment over a
long period of time, as demands on their time and energy increase;
and
WHEREAS, Roanoke County wishes to recognize those people who
have been able to continue in service to the citizens of the
County, and has established a Quarter Century Club for the
volunteers who have served for over 25 years; and
WHEREAS, Boyd E. Loomis has served as a volunteer at Mt.
Pleasant Rescue Station since February 1, 1950, and is eligible for
membership in this club.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on the behalf of
the citizens of the County, does hereby express its deepest
appreciation to BOYD E. LOOMIS for over twenty-five years of
service as a volunteer with the Roanoke County Fire and Rescue
Department; and
FURTHER, BE IT RESOLVED, that Mr. Loomis is hereby certified
as a member of the Quarter Century Club for Volunteers in Roanoke
County.
r
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
y22,�IV 1
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
T. C. Fuqua, Chief, Fire & Rescue
Resolutions of Appreciation File
ACTION NO. A-51193-2
ITEM NUMBER .7 —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Adoption of the Fiscal Year 1993-94 Budget.
COUNTY ADMINISTRATOR'S COMMENTS: We are very fortunate to have been able to do so
much during these difficult economic times. There is still much that has to be done in adopting the
Appropriation Resolution and issuing School contracts. I would therefore ask the Board to adopt the
budget at this meeting so that we can meet the rest of the schedule. We have made as many changes
as possible to meet the requests on which the Board reached consensus. If you wish to make any
further changes, please let me know and we will make these adjustments in the Appropriation
Resolution to be brought to the Board for first reading on May 25, 1993.
SUMMARY OF INFORMATION: Attached is the 1993-94 Fiscal Year Budget for the County of
Roanoke. Several changes have been made to the original budget document that was submitted to the
Board of Supervisors on April 6, 1993 as a result of the work session and public hearing. These
changes are highlighted below for your review.
BUDGET HIGHLIGHTS
1. A 15 percent Sewer Rate increase has been included in the revised budget which eliminates the
need for a Sewer Fund supplement from the General Fund for operating expenses.
• The Transfer to Sewer Fund was therefore reduced by $309,050.
• The Transfer to Schools was increased $234,000 to fund an additional tier adjustment
for School teachers. The total cost of the tier adjustment is $345,000. The balance
of $111,000 will be funded from an increase in Schools Sales Tax revenue.
• The Parks and Recreation Director's position will remain fully funded in the FY
1993-94 budget.
• A second DARE officer will be included in the Police Department budget for a total
of four new Police Officer positions. Also, the Police Department will retain
funding for 13 new police cars.
1
An additional allocation was made to the Youth Sports section of the Parks and
Recreation budget for an increase in the hourly rate to be paid to sports officials.
The Employee Benefits budget was increased to fund the cost of benefits for ten
part-time/full-time employees.
The allocation to the Public Health Department was increased to cover the County's
share of a 3 percent salary increase for their employees. This amount was not
known when the proposed budget was presented on April 6, 1993.
2. The addition to the General Fund Unappropriated Balance for Rutrough Road, generated from the
Hotel/Motel Tax Rate increase was reduced from $155,668 to $80,668. The $75,000 reduction was
allocated as follows: $25,000 to Human Service Agencies, $45,000 to Cultural Agencies and
$5,000 to Virginia Amateur sports. The balance of the Tourism budget was moved to the
Economic Development marketing budget.
3. In addition, the Board will recall when staff presented the information pertaining to the Traveler's
Building purchase that we indicated there would be rental income. The amount and timing of this
income has now been determined and the FY 1993-94 component has been incorporated in the
attached budget information. (See item under First Reading of Ordinances on the May 11, 1993
Board of Supervisors Agenda.)
The General Fund revenue was increased by $94,236 to reflect the FY 1993-94
rental income to be generated from the Traveler's Building tenants.
The offsetting expenditure for building improvements has been recorded in the
Assistant County Administrator's budget in the General Administration section of the
General Fund. The Assistant County Administrator, Don Myers, is the acting Project
Manager.
FISCAL IMPACT: The 1993-94 Fiscal Year Budget totals $172,511,953. This includes the changes
outlined above and all interfund and intrafund transfers. The budget net of transfers is $127,108,072
an increase over 1992-93 of $7.9 million or approximately 6.62 percent.
STAFF RECOMMENDATION: Staff recommends the adoption of the 1993-94 Fiscal Year Budget
as presented. The next step in the budget process will be the adoption of a Budget Appropriation
Ordinance. The Budget Appropriation Ordinance must be adopted after a first and second reading, but
before June 30, 1993. The first reading is scheduled for May 25, 1993 and the second reading and
adoption for June 8, 1993. It is very important that we adopt the budget as soon as possible due to
the need to allow sufficient time to update the School and County payroll systems for health insurance
rate changes, tier adjustments and salary survey adjustments to be effective by July 1, 1993. As well,
contracts must be released to the school teachers before school ends for the summer.
2
Respectfully submitted/,
Reta R. Busher
Director, Management and Budget
Approved by,
,, �J
Elmer C. Hodge s
County Administrator
cc: File
Reta R. Busher, Director, Management & Budget
Diane D. Hyatt, Director, Finance
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
D. Keith Cook, Director, Human Resources
ki
ACTION
VOTE
Approved
Motion by: see Below
No Yes Abs
Denied
()
Eddy
_ x _
Received
()
Johnson
_ x _
Referred
()
Kohinke
To
()
Minnix
x
Nickens
x
Harry C. Nickens motion
to adopt the
budget with funding
for Explore as follows:
$50,000 for
operating expenses and
$50,000 for capital expenses congingent upon 3 to 1
($150,000) matching contributions.
cc: File
Reta R. Busher, Director, Management & Budget
Diane D. Hyatt, Director, Finance
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
D. Keith Cook, Director, Human Resources
ki
General Fund:
$72,361
$75,000
General Government:
0
500
General Property Taxes
$48,640,000
$49,655,000
Other Local Taxes
14,615,000
15,670,000
Permits and Licenses
428,000
490,500
Fines and forfeitures
215,000
270,000
Use of Money and Property
0
94,236
Charges for Services
225,800
243,000
Miscellaneous
236,000
503,500
Recovered Costs
105,000
90,000
Commonwealth
5,012,532
5,307,550
Federal
1,230,500
1,520,048
Non -Revenue
0
1,146,182
Total General Government
$70,707,832
$74,990,016
Youth Haven II:
Support Payments
$72,361
$75,000
Local Contributions
0
500
Interest Income
25,000
20,000
State Grant
228,191
231,672
USDA Grant
2,000
2,500
Transfer from General Government
25,000
25,000
Total Youth Haven II
$352,552
$354,672
Garage II:
Departmental Charges for Service
$132,218
$137,166
Transfer from General Government
100,000
100,000
Total Garage 11
$232,218
$237,166
Internal Service:
Departmental Charges for Services
$905,321
$1,074,421
Transfer from Special Revenue
317,206
187,967
Total Internal Service
$1,222,527
$1,262,388
Recreation Fee Class:
User Fees
$452,848
$533,405
Total Recreation Fee Class
$452,848
$533,405
4
Law Library.
Civil Action Fees
Total Law Library
Total General Fund
Special Revenue Fund — Schools:
School Operating:
State Sales Tax
Other State Revenue
Federal Revenue
Local Appropriation
Beginning Balance
Other
Total School Operating
Cafeteria
Grants
Textbook
Capital
Bus
Total Special Revenue Fund
Debt Service Fund:
Interest Income
Computer Subsidy
Annexation Revenue
Transfer from General Government — Schools Debt
Transfer from General Government — County Debt
Transfer from School Operating
Transfer from Internal Service
Total Debt Service Fund
Capital Projects Fund:
Sale of Land
Transfer from General Government
Total Capital Projects Fund
Water Fund:
Water Operations:
Interest Income
Water Fees
Connection Fees
5
AbOPTED PROPOSED
FY 1992 93 FY 1993 94 _ /
alTrnr�T......... RTTnnV
$30,000
$33,800
$30,000
$33,800
$72,997,977
$77,411,447
$6,041,544
$6,411,000
26,378,900
26,309,299
130,800
142,368
32,921,346
34,231,440
0
450,318
634,093
590,980
$66,106,683
$68,135,405
$2,861,370
$2,880,000
$2,125,671
$2,298,023
$532,858
$693,975
$67,500
$149,517
$0
$90,318
$71,694,082
$74,247,238
$295,000
$195,000
0
43,824
1,804
1,804
1,646,575
1,740,492
4,882,211
4,918,654
1,006,694
1,326,837
97,207
0
$7,929,491 $8,226,611
$50,000
$50,000
389,760
25,000
$439,760
$75,000
$100,000 $157,995
5,532,960 5,926,185
35,842 0
D-/
Contributed Capital
80,000
0
Offsite Facildy Fees
235,000
579,486
Total Water Operations
$5,983,802
$6,663,666
Rate Stabilization:
2,638,978
3,192,769
Transfer from Water Operations
$309,414
$863,142
Total Rate Stabilization
$309,414
$863,142
Water Surplus:
116,394
0
Transfer from Water Operations
$797,584
$719,886
Total Water Surplus
$797,584
$719,886
1991 Water Revenue Bonds:
$0
$187,694
Beginning Balance
$127,453
$135,410
Total 1991 Revenue Bonds
$127,453
$135,410
Water Repair and Replacement:
$116,394
$0
Transfer from Water Operations
$350,000
$350,000
Total Repair and Replacement
$350,000
$350,000
Total Water Fund
$7,568,253
$8,732,104
Sewer Fund:
Sewer Operations:
Interest Income
$10,000
$10,000
Sewer Fees
2,638,978
3,192,769
Connection Fees
0
93,750
Transfer from General Government
644,390
335,340
Transfer from Sewer Offsite
116,394
0
Total Sewer Operations
$3,409,762
$3,631,859
Sewer Repair and Replacement:
Transfer from Sewer Operations
$0
$187,694
Total Repair and Replacement
$0
$187,694
Sewer Offsite Facilities:
Connection Fees
$116,394
$0
Total Sewer Offsite Facilities
$116,394
$0
Total Sewer Fund
$3,526,156
$3,819,553
Total All Funds
$164,155,719
$172,511,953
Less: Fund Transfers
(44,943,095)
(45,403,881)
Total Revenues Net of Transfers
$119,212,624
$127,108,072
I
General Fund:
$32,240
$7,800
General Government:
186,232
226,057
General Administration
$1,520,288
$2,025,519
Constitutional Officers
4,968,213
5,303,087
Judicial Administration
164,858
204,645
Management Services
2,676,251
2,667,736
Public Safety
7,022,055
7,445,875
Community Services
4,344,372
5,369,155
Human Services
7,002,305
7,698,221
Non -Departmental
2,073,184
3,427,519
Transfers
40,936,307
40,848,259
Total General Government
$70,707,833
$74,990,016
Youth Haven II
$352,552
$354,672
Garage II
$232,218
$237,166
Internal Service:
Management Information Systems
$810,597
$761,946
Communications
411,930
500,442
Total Internal Service
$1,222,527
$1,262,388
Recreation Fee Class:
Administration
$32,240
$7,800
Community Education
186,232
226,057
Leisure Activities
32,732
66,397
Outdoor Adventure
33,544
37,044
Senior Citizens
45,691
46,100
Special Events
39,146
69146
Therapeutics
17,000
17,000
Adult Athletics
58,169
58,419
Youth Athletics
4,094
5442
Park Conservation
1,000
0
Equestrian Center
3,000
0
Total Recreation Fee Class
$452,848
$533,405
Law Library
$30,000
$33,800
Total General Fund
$72,997,978
$77,411,447
7
Special Revenue Fund — Schools:
$3,765,852
$3,981,449
School Operating:
1,213,566
937,205
Classroom Instruction
$2,996,081
$3,196,055
Personnel
54,573,263
56,286,353
Support Services
3,512,725
3,792,325
Central Support
4,616,089
4,440,762
Other
408,525
419,910
Total School Operating
$66,106,683
$68,135,405
Cafeteria
$2,861,370
$2,880,000
Grants
$2,125,671
$2,298,023
Textbook
$532,858
$693,975
Capital
$67,500
$149,517
Bus
$0
$90,318
Total Special Revenue Fund
$71,694,082
$74,247,238
Debt Service Fund:
County General Obligation Bonds
$3,765,852
$3,981,449
County Lease/Purchase Payments
1,213,566
937,205
Schools General Obligation Bonds
545,954
833,546
Schools VPSA Bonds
731,217
1,027,812
Schools Literary Loan Payments
661,096
647,600
Schools Lease/Purchase Payments
639,860
601,999
Miscellaneous
371,946
197,000
Total Debt Service Fund
$7,929,491
$8,226,611
Capital Projects Fund:
Dixie Caverns Leachate Removal
$225,000
$0
Economic Development Reserve
100,000
75,000
Capital Reserve
114,760
0
Total Capital Projects Fund
$439,760
$75,000
Water Fund:
Water Operations:
Allocated Costs
$178,458
$188,821
Water Operations
1,918,579
1,900,139
Water Maintenance
532,888
625,406
Debt Service
1,633,424
1,756,396
Fund Transfers
1,636,874
2,112,904
Unappropriated Balance
83,579
80,000
Total Water Operations
$5,983,802
$6,663,666
Rate Stabilization:
$0
$187,694
Reserve for Contingencies
$309,414
$863,142
Total Rate Stabilization
$309,414
$863,142
Water Surplus:
$116,394
$0
G.O. Bond Principle and Interest
$797,584
$719,886
Total Water Surplus
$797,584
$719,886
1991 Water Revenue Bonds:
$164,155,720
$172,511,953
Allocated Costs
$127,453
$135,410
Total 1991 Revenue Bonds
$127,453
$135,410
Water Repair and Replacement:
Reserve for Capital
$350,000
$350,000
Total Repair and Replacement
$350,000
$350,000
Total Water Fund
$7,568,253
$8,732,104
Sewer Fund:
Sewer Operations:
Allocated Costs
$178,457
$188,823
Sewer Operations
788,348
862,527
Sewer Maintenance
714,784
751,115
SSE/R
477,298
452,015
Debt Service
1,101,609
1,017,346
Fund Transfers
72,339
260,033
Unappropriated Balance
76,927
100,000
Total Sewer Operations
$3,409,762
$3,631,859
Sewer Repair and Replacement:
Reserve for Capital
$0
$187,694
Total Repair and Replacement
$0
$187,694
Sewer Offsite Facilities:
Transfer to Sewer Operations
$116,394
$0
Total Sewer Offsite Facilities
$116,394
$0
Total Sewer Fund
$3,526,156
$3,819,553
Total All Funds
$164,155,720
$172,511,953
Less: Fund Transfers
(44,943,095)
(45,403,881)
Total Expenditures Net of Transfers
$119,212,625
$127,108,072
ACTION NO. A-51193-3
Item No. Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: May 11, 1993
AGENDA ITEM: Request for Fifth District Employment and
Training Consortium (FDETC) to locate a
Community Resource Center in a Roanoke County
building
COUNTY ADMINISTRATOR I S COMMENTS:
BACKGROUND:
The Fifth District Employment and Training Consortium (FDETC) made
an application to the U.S. Department of Labor in February 1993 for
funding for dislocated workers. The Roanoke Valley's announced job
layoffs/losses since June 1992 caused the FDETC to seek special
funding to assist dislocated workers from Gardner -Denver and
Dominion Bank. Roanoke County strongly supported the FDETC's
application because over one-half of the dislocated workers from
these two industries are Roanoke County residents. The County has
offered to provide space for a Community Resource Center so that
the FDETC staff can assist these Gardner -Denver and Dominion Bank
employees with job counseling, employment referrals, and training.
The FDETC received a grant award of $793,161 to serve a target of
382 participants. This program is not related to the training
funds that the Board will appropriate in the 1993-94 budget. Those
funds will be used for training new employees.
The phased relocation of County employees to the Travelers Building
has made available a County building that is occupied by the
Registrar. The staff recommends that the FDETC be allowed to
locate its Community Resource Center in the County building and
presently occupied by the Registrar at 3330 Valley Forge Avenue,
after June 1, 1993.
The FDETC currently occupies offices on Campbell Avenue in space
owned by Roanoke City. The City does not charge rent and provides
janitorial services and all utilities. When FDETC staff visit
other member jurisdictions in the Alleghany Highlands, they use
space provided at Dabney Lancaster Community College or the City of
Covington and Clifton Forge at no cost.
Staff recommends that Roanoke County handle the FDETC in a similar
manner as it is treated by other jurisdictions. Roanoke County
would provide and maintain the building and not charge for rent,
utilities, or janitorial services. The FDETC would obtain
insurance for its own property within the structure and handle
telephone, fax, and computer connection charges.
FISCAL IMPACT:
The annual utility costs for the building are $241.86 for water and
sewer, $960.73 for electricity (April 1, 1992 to April 30, 1993).
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors allow the FDETC to
use the former Registrar's office for a Community Resource Center
for a two year period. The County Administrator should be
authorized to execute an agreement on a form approved by the County
Attorney to permit this occupancy.
Respectfully submitted:
D. Keith Cook, Member, FDETC
Policy Board
t^p4li, W, r�J�
Timo by W. Gubala, Director
ACTION
Approved:
Elmer C. Hodge
County Administrator
No Yes Abs
Approved (x) Motion by: Bob L. Johnson Eddy x
Denied ( ) to approve Johnson x
Received ( ) Kohinke x
Referred Minnix x
to Nickens x
cc: File
Timothy W. Gubala, Director, Economic Development
D. Keith Cook, Member, FDETC, Policy Board
Paul M. Mahoney, County Attorney
Gardner Smith, Director, General Services
A-51193-4
ACTION NO.
ITEM NUMBER -2) -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Request for Approval of Health Insurance Renewal Contract for School and
County Employees
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Last year, the contract to provide health insurance for School and County
employees was awarded to Blue Cross/Blue Shield of Virginia. This contract included a one year
renewal option.
SUMMARY OF INFORMATION: A team of County employees and a team of School employees
reviewed the Blue Cross/Blue Shield renewal rates with the assistance of an outside consultant.
Represented on the teams were Human Resources, Finance, Procurement, the Employee Advisory
Committee, School Budget, School teachers and the RCEA. The teams support the renewal rates
shown on Attachment A which represent a 10% decrease in County rates and a 4% increase in
School rates. Considering the national trend rates of increases around 20%, these increase levels
are outstanding. Much of the credit for these low renewal rates must go to the County Board and
School Board's efforts to promote wellness programs and employee awareness of health care costs.
A few changes were made to the coverage levels. These are:
1. ABMT Coverage for Breast Cancer was added to the policy. This is for the bone
marrow transplant procedure for the treatment of advanced breast cancer.
:D -3
2. The deductibles on the drug card changed
From To
Drug Card - Brand $10 $12
Drug Card - Generic 2 5
Mail order - Brand 16 17
Mail order - Generic 4 5
Retail maintenance - Brand 19 20
Retail maintenance - Generic 5 8
3. The specific stop loss is raised from $60,000 to $75,000. This is the maximum
amount the County is liable for per person per year.
The team reviewed the possibility of adding a third tier to the County rate scale for subscribers plus
one or subscriber plus one minor, but was not in favor of it at this time, because of the large impact
on the family rate. The attached letter from our independent insurance consultant (Attachment B)
outlines some of the concerns. The School team has been trying to eliminate this tier for several
years, so that their family rate will be more in line. But they have found that once it is in place,
it is very hard to eliminate.
The School Board approved the attached rate schedule at their meeting on April 22, 1993. We are
bringing this item to the Board at this time so that the Schools can have their enrollment period
before summer vacation.
FISCAL IMPACT: Funds are already included in the 1993-1994 proposed budget to cover the
School and County portion of the health insurance plan.
STAFF RECOMMENDATION: Staff recommends adopting the attached rate schedule effective
July 1, 1993 for the health insurance rates for School and County employees for the 1993-1994
fiscal year.
Approved by,
Elmer Hodge
County Administrator
Submitted by,
Diane Hyatt
Director of Finance
Keith Cook
Director of Human Resources
cc: File
Diane D. Hyatt, Director, Finance
D. Keith Cook, Director, Human Resources
ACTION
VOTE
Approved
( Motion by: Bob L. Johnson
No Yes Abs
Denied
() motion to approve
Eddy
x
Received
() renewal of contract
Johnson
_
x
Referred
()
Kohinke
_ _
To
()
Minnix
x
Nickens
_ _
x
cc: File
Diane D. Hyatt, Director, Finance
D. Keith Cook, Director, Human Resources
County of Roanoke and
County of Roanoke Schools
Blue Cross/Blue Shield
Health Insurance Rates
COUNTY RATES
"J
Attachment A
Total
County
Employee
1993-1994 Premium
Benefit
Portion
Single $144.78
$118.54
$ 26.24
Family 351.94
191.80
160.14
1992-1993
Single 160.90 134.66 26.24
Family 391.14 231.00 160.14
SCHOOL RATES
1993-1994
Single
229.26
197.07
32.19
Employee + 1 minor
337.00
227.55
109.45
Family
582.32
296.99
285.33
1992-1993
Single
220.73
163.54
57.19
Employee + 1 minor
324.47
190.02
134.45
Family
560.66
250.33
310.33
ORPORATE
ENEFIT
ONSULTANTS, INC.
1960 Electric Road, Suite C, Roanoke, Virginia 24018
May 5, 1993
Ms. Diane Hyatt
Director of Finance
Roanoke County and Roanoke County Schools
3738 Brambleton Avenue
Roanoke, VA 24018
Dear Diane:
ATTACHMENT B
GROUP HEALTH
& LIFE
CONSULTANT
SERVICES
,.-D -.3
In regard to our recent conversation concerning the addition of
an employee and one minor rate category, I would like to provide
you with the following brief analysis of the effect on our
current rating structure.
The County is currently enrolled on a self-insured program which
includes a fixed liability exposure limit. This limit is broken
down by establishing the monthly rates for employee only and
employee and family. If the category of employee and 1 minor
were implemented, the remaining balance of liability created by
the reduced rate would have to be included in either the single
rate or the family rate. Therefore, this modification would not
produce a cost savings for the group program. It would create a
lower monthly cost for individuals enrolling in the employee and
one minor category. However, those individuals remaining in the
family contract enrollment would experience an increase in cost
to offset the lower employee and one minor rate. If this rate
adjustment is implemented, consideration must be given to the
possibility of a reduction in the number of family contracts
which would result in a possible adverse selection which would
reduce the spread of risk for the total liability exposure.
I have obtained a rate structure which includes the employee and
one minor rate as follows:
Policy Year IBNR
Employee only $144.77 $22.83
Employee &-one minor $281.55 $44.38
Employee & family $422.32 $66.58
Phone: 703-776.1533
Fax: 703-776-1819
in addition to the above rate structure I have also requested a
two-party rate which could be either employee and child or
employee and spouse. I will provide you with this rate no later
than Friday, May 7.
Sincerely,
George L. Weikel
President
jch
cc: Keith Cook
CUSS . .
due ShWd *�
a vr�
MEMO TO: GEORGE WEXKEL
FROM: TOM ALCOKE.
DATE: May 69 1993
Suer: ROANOKE COUNTY
0
2-2,
You requested revised liability rates for the County of Roanoke to include
employee and 1 dependent (spouse or child) type membership per the
benefit changes described in my letter of April 210 1993. Liability rates
would be revised as follows:
Roanoke CQuntr
PQlia Year
Employee $ 144.77 $22.83
Employee & i defendant 298.50 47.16
Family 541.18 85.51
Please call me with any questions.
STA/af
A-51193-5
ACTION NO.
ITEM NUMBER.Z —4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Request for Authorization to Lease Purchase Energy Management System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The County Schools began six years ago to install energy efficient
HVAC and lighting equipment in each of their buildings. To date, nine buildings have been updated
with this equipment. In an effort to extend this program, proposals were recently taken from vendors
to install this equipment in twenty three more school buildings. As an addendum to this contract, the
vendors bid on installations in ten County buildings. Following evaluation by a committee composed
of Procurement, Finance, General Services, Parks and Recreation, The School Board, School Facilities
and Operations, an outside architect and an outside engineer, Johnson Controls was selected as the
vendor.
The total cost of the equipment is $1,236,378 for School buildings and $245,802 for County buildings.
Johnson Control guarantees a certain amount of energy savings on each building which will offset the
cost of the annual lease payments and the annual maintenance payments to Johnson Control. If the
energy savings are not realized, Johnson Controls will make the payments. This equipment could be
lease purchased over a ten year period. Attachment A shows the cashflow analysis for School
buildings which illustrates that the energy savings generated will offset the lease payments and the
annual maintenance. Attachment B details the School buildings that are included in the contract.
Attachments C and D show the same information for the County buildings.
The School Board approved the award of the contract for School buildings at their meeting on February
25, 1993. However, County Board approval is needed to enter into a lease purchase agreement for the
equipment.
FISCAL IMPACT: No additional funds are required. Guaranteed energy savings will be used to offset
the cost of the equipment and maintenance contracts.
STAFF RECOMMENDATION: Staff recommends approving the contract with Johnson Control for
the County buildings and approval of lease purchase financing for the School and County equipment.
Respectfully submitted,
Homer Duff
Director of Facilities and Operations
Gardner Smith
Director of General Services
Approved)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Harm (' _ Nickens
to approve execution of
the contract
Elmer C. Hodge
County Administrator
cc: File
Homer Duff, Director, Facilities & Operations
Gardner Smith, Director, General Services
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
VOTE
No Yes Abs
Eddy
x _ _
Johnson
_ x _
Kohinke
Minnix
_ x _
Nickens
x
cc: File
Homer Duff, Director, Facilities & Operations
Gardner Smith, Director, General Services
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
Purchase Prices $1,236,678
Interest Rate: 5.4401
Paysent: ftrterly
Othet Savin BEsc.. 2.0001
s
3ext►1Ce 1W.: 2.00
Cash Flow Report
ATTACHMENT A
30 -Apr -93
-D-y
Year
Almual
Service Project
Payment Payient
TotalOther
PayNent
dnnnal
5avi"nys Savi
Total
Anwal
Sav
Net
Aamsal
Cv atfve
�s
�lings
1n9
Installation
Period: $0
$0
$0 $0
$0
$0
$0
1
$50,647 $158,987
$209,634
$119,157 $28,568
$207,725
($1,909)
($1,909)
2
$51,660 $158,987
$210,647
$182,740 $29,139
$211,879
$1,232
($M)
3
$52,693 $158,987
$211,680
$186,395 $29,722
$216,117
$4,437
$3,759
4
$53,747 $19,987
$212,734
$190,123 $30,317
$220,439
$7,705
$11,464
5
$54,822 $158,987
$213,809
$193,925 $30,923
$224,848
$11,039
$22,503
6
$55,918 $158,987
$214,905
$197,804 $31,541
$229,345
$14,440
$36,943
7
$57,037 $158,987
$216,024
$201,760 $32,172
$233,932
$17,908
$54,850
8
$58,178 $1558,987
$217,165
$205,795 $32,816
$238,611
$21,445
$76,296
9
$59,341 $158,987
$218,328
$209,911 $33,472
$243,383
$25,054
$101,350
10
L
$60,528 $158,987
$219,515
$214,109 $34,141
$2481250
$28,735
$130,085
Total
$554,571 $1,589,873
$2,144,444
1,718 $3812
1,% 12,
$1,9611718=$31:2,8181
$2,274,529
$130, 085
$130,085
for JCI for Customer
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ATTACHMENT B
Purchase Price: $245,802
Interest Rate: 5.4401
Paynent:Quarterly
Energy Savings Esc.: 2.001
Other Savings Esc.: 2.001
Service Esc.: 2.001
Cash Plow Report
ROAM amn
SALEM
R. HWFSTY
ATTACHMENT C
05 -Hay -93
Service Project ual
Total
Energy annual Other
Aquual
lnnnnual
cnnulotive
Year
Paysent Payient
Pay*ent
Savings Savings
Savings
Savings
Saving
Installation
Period: $0
$0
$0 $0
$0
$0
$0
1
$18,537 $31,600
$50,137
$47,615 $5,820
$53,435
$3,298
$3,298
2
$18,908 $31,600
$50,508
$48,567 $5,936
$54,503
$3,995
$7,293
3
$19,286 $31,600
$50,886
$49,538 $6,055
$55,593
$4,707
$12,000
4
$19,672 $31,600
$51,272
$50,529 $6,176
$56,705
$5,433
$17,433
5
$20,065 $31,600
$51,665
$51,540 $6,300
$57,839
$6,174
$23,607
6
$20,467 $31,600
$52,067
$52,570 $6,426
$58,996
$6,929
$30,536
7
$20,876 $31,600
$52,476
$53,621 $6,554
$60,176
$7,700
$38,236
8
$11,293 $31,600
$52,893
$54,694 $6,685
$61,380
$8,486
$46,722
9
$21,719 $31,600
$53,319
$55,788 $6,819
$62,607
$9,288
$56,010
10 1
$22,154 $31,600
$53,754
$56,904 $6,955
$63,859
$10,105
$66,115
Total 1
$202,977 $316,004
$518,981
$521,368 $63,727
$585,095
$66,115
$66,115
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ATTACHMENT D
-y
A-51193-6
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Approval of Finance Agreement with Richfield
COUNTY ADMINISTRATOR'S COMMENTS:xzv""�xtg
BACKGROUND:
Richfield has previously requested that Roanoke County pay the
$125,100 water connection fee for Richfield's 60 unit/90 bed
facility currently under construction. The Board of Supervisors
declined to pay the water connection fee because Richfield's
facility could not meet the requirement of the current policy
whereby the Board could pay the fees.
SUMMARY OF INFORMATION:
Richfield has requested to be allowed to pay the water connection
fee over a two year period with no interest charged as a
recognition of their economic benefit to the County.
The County water ordinance provides that any water user can request
to pay the water connection fee in thirty-six equal monthly
payments. The ordinance requires that the fee first be increased
by twenty percent to include interest over the thirty-six months.
Richfield's request to make three equal payments over a period of
two years would result in an interest cost of $16,680.
ALTERNATIVES AND FISCAL IMPACT:
Alternative One:
The Board of Supervisors would approve an agreement with Richfield
whereby Richfield could pay the $125,100 water connection fee in
three equal payments over two years and the County would pay the
$16,680 interest required by the water ordinance.
This alternative would recognize the economic benefit of the new
facilities constructed by a non-profit organization while
maintaining the equitable requirements of the water ordinance for
all users. This alternative would require a $16,680 payment from
the General Fund to the Utility Fund.
The County Assessor's office has estimated that this new facility
will have a value of $3,689,200. This value will result in
Richfield paying an additional $8,337 in annual service fee to the
County. In addition this facility will provide for thirty-five to
forty new jobs with an estimated annual payroll of $500,000.
Alternative Two:
The Board of Supervisors would approve an agreement with Richfield
whereby Richfield could pay the $125,100 water connection fee in
three equal payments over two years with no interest charge.
This alternative would require
Ordinance and would reduce the
$16,680.
Alternative Three:
modification of the County Water
income to the Utility Fund by
The Board of Supervisors would approve an agreement with Richfield
under the provisions of the County Water Ordinance including the
twenty percent increase of the water connection fee.
This alternative would provide for $16,680 additional income for
the County and a corresponding increase in cost for Richfield.
STAFF RECOMMENDATION:
Staff recommends the Board of Supervisors approve Alternative One
and authorize the $16,680 payment from the appropriate General
Fund.
SUBMITTED BY:
APPROVED:
0� IAb
Cliffora' P.E. Elmer C. Hodge
Utility Director County Administrator
cc: File
Clifford Craig, Director, Utility
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
ACTION
VOTE
Approved (x)
Motion by: Harry C. Nickens
No
Yes Abs
Denied ( )
motion to approve agreement
Eddy
x
Received ( )
(Alt No. 1)
Johnson
x
Referred
Kohinke x
to
Minnix
x
Nickens
x
cc: File
Clifford Craig, Director, Utility
Diane D. Hyatt, Director, Finance
Reta R. Busher, Director, Management & Budget
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 11, 1993
ORDINANCE 51193_7 ESTABLISHING A PROCEDURE TO
ENFORCE THE PROHIBITED DISCHARGE OF STORMWATER,
SURFACE WATER, GROUNDWATER, ROOF RUNOFF OR
SUBSURFACE DRAINAGE INTO THE PUBLIC SANITARY
SEWER SYSTEM, BY REQUIRING CERTAIN CORRECTIONS TO
BUILDINGS OR STRUCTURES, PENALTIES FOR
NONCOMPLIANCE, DISCONNECTION, AND APPEALS FROM
SUCH DETERMINATIONS
WHEREAS, the Federal Water Pollution Control Act (also known as the Clean
Water Act, 33 U.S.C. 1251, et seq declares a national goal to eliminate the discharge of
pollutants into the navigable waters of this country, and that Roanoke County's Sewer Use
Standards ordinance has been adopted to implement this goal, and,
WHEREAS, the 1972 sewer agreement between Roanoke County and Roanoke City
further implements this national goal by authorizing and requiring certain sampling and
inspection actions concerning the discharge of wastes into the public sewer system, and,
WHEREAS, the State Water Control Law (Chapter 3.1 of Title 62.1 of the Code of
Virginia, 1950, as amended) also regulates and controls the discharge of sewage and
pollutants into the waters of the Commonwealth, and,
WHEREAS, Section 15.1-855, of the Code of Virginia, authorizes the regulation and
inspection of public and private sewers, and further to prevent the operation of such sewers
when they are likely to contribute to the pollution of public or private systems, and,
WHEREAS, the first reading of this ordinance was held on April 27, 1993, and the
second reading of this ordinance was held on May 11, 1993.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
1
County, Virginia, as follows:
1. That the following sections of Chapter 18, "Sewers and sewage disposal' be
amended to read and provide as follows:
Sec. 18-156.1. Purpose.
It is the policy of this County and the purpose of this ordinance to establish a
separate procedure for the enforcement of the Sewer Use Standards (Article IV of Chapter
18 of the Roanoke County Code) arising from the actual or potential illegal discharge of
unpolluted stormwater, surface water, groundwater, roof runoff or subsurface drainage into
the public sanitary sewer system. The inflow or infiltration of stormwater into the public
sewer system constitutes a direct threat to public health, safety and welfare, since this
discharge or infiltration overloads the public sewer system, thereby causing sewer
overflows and sewer backups into homes and businesses. This discharge or infiltration
increases the cost and expense to all sewer users and all County citizens, since the
overloads to the sewer system result in higher operating costs at the regional sewage
treatment plant and higher capital costs for expansions of the public sewer system.
Sec. 18-156.2. Determination by Utility Director.
(a) The Utility Director, or his designee, shall be vested with the authority and
responsibility to enforce the provisions of this ordinance and to make determinations with
respect to the actual or potential illegal or improper discharge, inflow or infiltration of
stormwater, surface water, groundwater, roof runoff or subsurface drainage into the public
2
sanitary sewer system.
(b) A determination with respect to an actual or potential illegal or improper
discharge, inflow or infiltration of stormwater, surface water, groundwater, roof runoff or
subsurface drainage into the public sanitary sewer system from the property of a sewer
user or any other person shall be based upon the following:
(1) estimate or measurement of quantity of inflows and/or infiltration
that could occur based on the 2 -year rainfall event established for
Roanoke County using the Virginia Department of Highways and
Transportation Drainage Manual.
(2) quantity of inflow and/or infiltration shall be in gallon per day.
(3) estimate of quantity shall be site specific taking into consideration
physical characteristics of the site as they relate to the potential or
actual inflow and/or infiltration.
(c) The Utility Director, or his designee, shall provide written notice by certified
mail to the sewer user, property owner or other responsible person of any violation of this
ordinance or of Section 18-156 of this Code. This notice shall describe the nature of the
violation, the determination of the actual or potential quantity of the discharge, inflow or
infiltration, the corrective measures necessary to achieve compliance, the time period for
compliance, the amount of the monthly surcharge until corrected, and the appeal process.
Sec. 18-156.3. Surcharge; disconnection
(a) For structures or property with actual or potential discharge, infiltration or
3
inflow determined to be in excess of 1,000al�per dU into the public sanitary sewer
system, the sewer user, property owner or other responsible person shall be given six
months to correct the illegal or improper activities or facilities contributing to the
discharge, infiltration or inflow into the public sanitary sewer system. If corrective
measures to eliminate the illegal or improper discharge, infiltration or inflow into the
public sanitary sewer system are not completed and approved by the Utility Director, or
his designee, within six months from the date of the notice provided in Sec. 18-156.2(c),
then the County shall impose upon the sewer user, property owner or other responsible
person a monthly surcharge in the amount of 200 per month until the required corrective
measures are completed and approved. If the property owner or responsible party fails to
pay the monthly surcharge when due and payable, then the County shall terminate the
water and sewer connections and service to the property, and disconnect the customer from
the system. During and after periods of heavy rainfall resulting in actual or potential
inflow or infiltration in excess of 200 gallons per day, the Utility Director may in his
discretion temporarily terminate the sewer connection to protect the public sewer system
and other sewer users.
(b) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 1,000ag llons per day but more than 500 gallons per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the actual or potential illegal or improper
activities or facilities contributing to the discharge, infiltration or inflow into the public
sanitary sewer system. If corrective measures to eliminate the actual or potential illegal
4
or improper discharge, infiltration or inflow into the public sanitary sewer system are not
completed and approved by the Utility Director, or his designee, within six months from
the date of the notice provided in Sec. 18-156.2(c), then the County shall impose upon the
sewer user, property owner or other responsible person a monthly surcharge in the amount
of 100 per month until the required corrective measures are completed and approved.
If the property owner or responsible party fails to pay the monthly surcharge when due and
payable, then the County shall terminate the water and sewer connections and service to
the property, and disconnect the customer from the system. During and after periods of
heavy rainfall resulting in actual or potential inflow or infiltration in excess of 200 gallons
per day, the Utility Director may in his discretion temporarily terminate the sewer
connection to protect the public sewer system and other sewer users.
(c) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 500alg_ lons per day, but more than 200al�per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the illegal or improper activities or facilities
contributing to the discharge, infiltration or inflow into the public sanitary sewer system.
If corrective measures to eliminate the actual or potential illegal or improper discharge,
infiltration or inflow into the public sanitary sewer system are not completed and approved
by the Utility Director, or his designee, within six months from the date of the notice
provided in Sec. 18-156.2(c), then the County shall impose upon the sewer user, property
owner or other responsible person a monthly surcharge in the amount of 50 per month
until the required corrective measures are completed and approved. If the property
5
owner or responsible party fails to pay the monthly surcharge when due and payable, then
the County shall terminate the water and sewer connections and service to the property,
and disconnect the customer from the system. During and after periods of heavy rainfall
resulting in actual or potential inflow or infiltration in excess of 200 gallons per day, the
Utility Director may in his discretion temporarily terminate the sewer connection to protect
the public sewer system and other sewer users.
(d) For structures or property with actual or potential discharge, infiltration or
inflow determined to be less than 200alg lons per day, but more than 50alg lons per day
into the public sanitary sewer system, the sewer user, property owner or other responsible
person shall be given six months to correct the illegal or improper activities or facilities
contributing to the discharge, infiltration or inflow into the public sanitary sewer system.
If corrective measures to eliminate the illegal or improper discharge, infiltration or inflow
into the public sanitary sewer system are not completed and approved by the Utility
Director, or his designee, within six months from the date of the notice provided in Sec.
18-156.2(c), then the County shall impose upon the sewer user, property owner or other
responsible person a monthly surcharge in the amount of 25 per month until the required
corrective measures are completed and approved. If the property owner or responsible
party fails to pay the monthly surcharge when due and payable, then the County shall
terminate the water and sewer connections and service to the property, and disconnect the
customer from the system.
Sec. 18-156.4. Review of Corrective Measures
2
The sewer user, property owner or other responsible person shall correct the actual
or potential illegal or improper activities or facilities contributing to the discharge,
infiltration, or inflow into the public sanitary sewer system. These corrective measures to
eliminate the actual or potential illegal or improper discharge, infiltration, or inflow into
the public sewer system shall be taken upon notice from the Utility Director or his
designee. Once these corrective measures have been implemented, the sewer user, property
owner, or other responsible person shall request in writing that the Utility Director or his
designee inspect the corrective measures to verify compliance with this chapter.
Any monthly surcharge imposed by the provisions of this ordinance, or any
termination of water and sewer service arising from a failure to pay the monthly surcharge,
shall continue until the Utility Director or his designee determines that the corrective
measures are in compliance with the provisions of this chapter.
If water and sewer services have been terminated under this ordinance, the sewer
user, property owner, or other responsible person may request resumption of water and
sewer service as follows:
(1) By taking the corrective measures specified in the notice, and by eliminating
the actual or potential discharge, infiltration, or inflow into the public sanitary sewer
system.
(2) By requesting an inspection and determination by the Utility Director or his
designee as provided in this section.
(3) By submitting a written request to the Utility Director requesting
reinstatement of public water and sewer services and verifying that all standards of this
7
chapter have been satisfied.
Sec. 18-156.5. Appeals
(a) Any sewer user, property owner, or responsible person may appeal a
determination of the Utility Director or his designee by submitting a Notice of Appeal to
the County Administrator within fourteen (14) days from the receipt of the written notice
as provided in § 18.1-156.2 (c).
(b) The County Administrator shall conduct a hearing on this appeal within
fourteen (14) days of the receipt of this Notice of Appeal. The County Administrator shall
render a decision with five (5) business days of the date of the hearing.
(c) The Notice of Appeal shall state the technical grounds and objections for the
appeal. At the hearing the County Administrator shall hear and investigate any objection
that may be raised and take such action as may be appropriate under the facts and
circumstances established.
(d) The sewer user, property owner, or other responsible person may appeal the
decision of the County Administrator to the Roanoke County Board of Supervisors by
submitting to the Clerk of the Board a written Notice of Appeal within fourteen (14) days
of the receipt of the County Administrator's written decision. This Notice of Appeal shall
state the grounds for the appeal.
(e) In all other respects the substantive and procedural requirements for this
appeal shall comply with the provisions of § 15.1-550, et seq. of the State Code.
2. That this ordinance shall be in full force and effect from and after its passage.
1.1
On motion of Supervisor Kohinke to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Circuit Court
C. O. Clemens, Judge
Kenneth Trabue, Judge
Steven A. McGraw, Clerk
Family Court Services
Joseph M. Clark, II, Judge
Philip Tromperter, Judge
Peggy H. Gray, Clerk
Intake Counsellor
General District Court
George Harris, Judge
John L. Apostolou, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Gerald S. Holt, Sheriff
Paul M. Mahoney, County Attorney
Clifford D. Craig, Director, Utility
Magistrates Sherri Krantz/Betty Perry
John H. Cease, Police Chief
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Main Library
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 11, 1993
ORDINANCE 51193-8 AUTHORIZING THE PURCHASE OF A .69 ACRE
PARCEL OF REAL ESTATE IN CONNECTION WITH THE CLEANUP OF
THE DIXIE CAVERNS LANDFILL - TAX PARCEL 64.01-4-33
WHEREAS, in connection with the cleanup of the Dixie Caverns
Landfill and in order to comply with EPA regulations and standards
within a specific time frame as set out in the "Administrative
Order By Consent For Removal Action," it is necessary to acquire
fee simple title to a .69 acre parcel of real estate located at the
intersection of Dow Hollow Road (Route 647) and Twine Hollow Road
(Route 778). This parcel is identified as Tax Parcel 64.01-4-33
and is owned by Branch & Associates, Inc. Acquisition of this real
estate will allow access to the site, provide a materials storage
area, and an area for equipment parking; and
WHEREAS, staff has negotiated the purchase of said parcel from
Branch & Associates, Inc. for the sum of $4,500, being the
estimated fair market value based upon an appraisal; and
WHEREAS, the first reading of this ordinance was held on April
27, 1993; the second reading was held on May 11, 1993; and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County Administrator is hereby authorized to
acquire from Branch & Associates, Inc. a .69 -acre parcel of real
estate identified as Tax Map No. 64.01-4-33 for an amount not to
exceed $4,500 , which shall be paid out of the funds available for
the Dixie Caverns Landfill Cleanup.
2. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County in
this matter as are necessary to accomplish the acquisition of this
property, all of which shall be approved as to form by the County
Attorney.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
YX40'� • a't .�
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
John Birckhead, Acting Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
Arnold Covey, Director, Engineering & Inspections
George Simpson, Assistant Director, Engineering & Inspections
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-9 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for May 11, 1993, designated as Item K - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 6,
inclusive, as follows:
1. Minutes of Meetings - April 13, 1993, April 23,
1993.
2. Acknowledgement of the Acceptance of 0.29 Miles of
Bushdale Road into the Virginia Department of
Transportation Secondary System.
3. Revision to the Resolution of Appreciation to
County Volunteers with Over 25 Years of Service.
4. Acceptance of Water and Sanitary Sewer Facilities
Serving The Orchards, Applewood, Section 7.
5. Write -Off of Utility Bad Debts.
6. Authorization to Pay Certain Legal Fees Regarding
Grumman Emergency Products.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Nickens to adopt Items 2 through
6 of the Consent Agenda after discussion of Item 6, and carried by
the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
On motion of Supervisor Nickens to approve Item 1 of the
Consent Agenda, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Minnix
NAYS: None
ABSTAIN: Supervisor Nickens
A COPY TESTE:
%q/ f' -j
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Cliff Craig, Director, Utility
Diane Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
ACTION NO.
A-51193/-9 . a )
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Acknowledgement of Acceptance of 0.29 Miles of
Bushdale Road into the Secondary System by the
Virginia Department of Transportation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County has received acknowledgement that the following road
has been accepted into the Secondary System by the Virginia
Department of Transportation effective April 19, 1993.
0.29 Miles of Bushdale Road (Route 953)
SUBMITTED BY:
'/V•
Mary H. Allen
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: No Yes Abs
Denied ( ) Eddy X
Received ( ) Kohinke X
Referred ( ) Johnson X
To ( ) Minnix X
Nickens X
cc: File
Arnold Covey, Director, Engineering & Inspections
r
COMMONWEALTH ®f VIRQINIA
RAY D. PETHTEL
COMMISSIONER
Board of Supervisors
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018-0798
MEMBERS OF THE BOARD:
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RICHMOND, 23219
April 21, 1993
Secondary System
Addition
Roanoke County
Cye
. '`tel
K- a
As requested in your resolution dated March 9, 1993, the following addition
to the Secondary System of Roanoke County is hereby approved, effective April 19,
1993.
ADDITION
Route 953 (Bushdale Road) - From Route 659 to 0.29 mile South
Route 659
Sincerely,
�.
Rayl . Pethtel
Commissioner
TRANSPORTATION FOR THE 21 ST CENTURY
LENGTH
0.29 Mi
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-9.b AMENDING RESOLUTION 42793-10 OF
APPRECIATION TO VOLUNTEERS FOR OVER 25 YEARS OF DEDICATED
SERVICE TO THE COUNTY OF ROANOKE
WHEREAS, Roanoke County is indebted to the volunteers who
provide f ire and rescue service during"'' weekend heurs to
the citizens of the County; and
WHEREAS, these men and women dedicate countless hours, unpaid
but appreciated, to ensure the safety of the people and property of
Roanoke County; and
WHEREAS, due to the complexity of family and business life,
few volunteers are able to maintain this type of commitment over a
long period of time, as demands on their time and energy increase;
and
WHEREAS, Roanoke County wishes to recognize those people who
have been able to continue in service to the citizens of the
County, and has established a Quarter Century Club for the
volunteers who have served for over 25 years; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, on its own behalf and on the behalf of
the citizens of the County, does hereby express its deepest
appreciation to these dedicated citizens for over twenty-five years
of service as a volunteer with the Roanoke County Fire and Rescue
Department; and
FURTHER, BE IT RESOLVED, that they are hereby certified as a
member of the Quarter Century Club for Volunteers in Roanoke
County.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
-;�V•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Thomas C. Fuqua, Chief, Fire & Rescue
A-51193-9.'C-
ITEM
-51193-9.'
ACTION #
ITEM NUMBER /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving
The Orchards, Applewood, Section 7
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of The Orchards, Applewood, Section 7, F & W
Community Development Corporation, have requested that Roanoke
County accept the Deed conveying the sanitary sewer facilities
serving the subdivision along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by
Lumsden Associates entitled The Orchards, Applewood, Section 7,
dated June 16, 1990, which are on file in the County Engineering
Department. The sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the sanitary sewer construction is $41,500.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the sanitary
sewer facilities serving the subdivision along with all necessary
easements, and authorize the County Administrator to execute a Deed
for the transfer of these sanitary sewer facilities.
SUBMITTED BY:
moo"! 1/ / I- - - - .,
Clifford QUtility om;
APPROVED:
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
to Minnix x
Nickens x
cc: File
Clifford Craig, Director, Utility
Arnold Covey, Director, Engineering & Inspections
ACTION #
A -51193-9.d
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA
ITEM: Write -Off
of Utility Bad Debts
COUNTY
ADMINISTRATOR'S
COMMENTS:^yes
SUMMARY OF INFORMATION:
Listed below is a breakdown of the delinquent utility
accounts, which should be written off at this time.
Year Amount Number of Accounts
1988 $ 6,839.00 47
Some of these accounts have judgments or liens against them
which will help insure collection. If and when these collections
are made, the revenues will be recorded at that time.
STAFF RECOMMENDATION:
Staff recommends writing off the 1988 delinquent accounts.
Diane D. HyattU
Director of Finance
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved ( x) Motion by: Harr r- Ni r•kPnq No Yes Abs
Denied ( ) Eddy x
Received ( ) Kohinke x
Referred ( ) Johnson x
To Minnix x
Nickens x
cc: File
Diane D. Hyatt, Director, FinancEl
K- 5
ATTACHMENT A
UTILITY BILLING BAD DEBT HISTORY
BILLING BAD DEBT # ACCOUNTS PERCENT
1988 $5,897,197 $6,839 47 .11$
ACTION NO. A -51193-9.e
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 11, 1993
AGENDA ITEM: Authorization to Pay Certain Legal Fees
COUNTY ADMINISTRATOR'S COMMENTS:
J�
EXECUTIVE SUMMARY•
The County agreed to share with the Town of Vinton the legal
expenses for the litigation with Grumman Emergency Products Inc.
over the defective ladder on the aerial fire truck.
BACKGROUND•
In November of 1991, the Board agreed to join with the Town of
Vinton in legal action against Grumman Emergency Products, Inc. and
other possible defendants over the defective ladder on the aerial
fire truck which the County had jointly funded with the Town.
Since this vehicle is titled to the Town of Vinton it was agreed
that the Town Attorney should handle this litigation.
The fees thus far approved by the Board are as follows:
February
11, 1992
$ 1,151.95
March 24,
1992
1,437.59
May 26, 1992
2,363.43
June 23,
1992
1,779.16
September
8, 1992
228.71
September
22, 1992
868.75
October 27,
1992
941.00
December
1, 1992
289.00
December
15, 1992
843.00
February
23, 1993
3,835.00
March 23,
1993
6,648.60
Total $20,386.19
I
K� 6
FISCAL IMPACTS•
$480.10 (April 4, 1993 statement) in current fees to be paid
from the Potential Litigation Account.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors authorize the
payment of this invoice from the Board's Potential Litigation
Account.
Approved (x)
Denied ( )
Received ( )
Referred
to
Action
Motion by
cc: Diane Hyatt
File
e^,wp51\agenda\gerwm1\ egaL(ee
Paul Mahoney,
Respectfully submitted,
Paul M. Mahoney
County Attorney
Vote
No Yes Abs
Harry C. NickenS Eddy x
Johnson x
Kohinke x
Nickens x
Minnix x
Director, Finance
County Attorney
2
TOWN OF VINTON
P. O. BOX 338
VINTON, VIRGINIA 24179
PHONE (703) 983-0608
FAX (703) 983-0621
April 28, 1993
TO: Joe Obenchain, Senior Assistant County Attorney
County of Roanoke
POB 29800
Roanoke, VA 24018-0798
APP 3 0 1993
t
--4QAMB,F-UPJ kL-----
FINANCE DIRECTORITREASURER
K -(.t
STATEMENT
Statement From
Natkin, Hesley, Siegel and Natkin, PC
For Professional Services Rendered
Regarding Litigation With Grumman Aircraft Company
April 4, 1993 Statement -- $960.20
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton
$480.10
DUE UPON RECEIPT
MAKE CHECK PAYABLE TO:
TOWN OF VINTON
cc: Diane D. Hyatt
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 11, 1993
RESOLUTION 51193-10 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session