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HomeMy WebLinkAbout7/13/1993 - Adopted Board RecordsACTION NO. A-7139-1 ITEM NUMBER -:Z) - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 13, 1993 AGENDA ITEM: Request for Appropriation for the Completion of the Ball Fields at Northside High School COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: One of the projects included in the 1992 bond referendum was the relocation of two baseball/softball fields adjacent to Northside High School which were being displaced by the construction of the new Forensics Laboratory. $52,000 was included in the bond project for realignment and $10,000 for fence repairs for a total of $62,000. Our target budget for the construction of a new ball field has been $31,000 each. The Recreation Clubs which serve this area of the County and the School programs have requested that the construction be expanded to complete a total of four fields at this site (instead of only replacing two). The engineering, grading, stormwater management and utility costs will be the same at this site whether two or four fields are built because the entire 8+ Acre site must be managed. The projected cost to complete the construction of the first two (replacement) fields is $95,180. The additional costs for fencing, infield soils, bleachers, etc. to develop the third and fourth fields would be approximately $20,500. Before the final grading is completed, we plan to install the water and sewer service lines for a future restroom facility so that we will not have to disturb the fields once they are built. Based upon the bids received for the grading of this site, it is anticipated that we will need up to $62,000 additional dollars to finish the work for all four fields. Any savings from the bond projects scheduled for the Walrond Park development would be used to offset this cost. The Schools are attempting to provide the new parking facility for this site using School Board monies. FISCAL IMPACT: It is requested that an amount not to exceed $62,000 be appropriated from the Capital Reserve Account to complete the construction of the two additional fields at the Northside complex. ALTERNATIVES• Alternative No. 1 Appropriate an amount not to exceed $62,000 from the capital reserve to allow the completion of two additional fields at this site making a total of four fields. Alternative No. 2 Make no new appropriation at this time and only replace the two existing fields on this site. RECOMMENDATION: Staff recommends Alternative No. 1 which appropriates the $62,000 and allows the construction of all four fields at this time for use by the School and Recreation programs. Respectfully submitted, Appr ved b ohn M. Chambli , Jr. Assistant Administrator Elmer C. Hodge ----------------------------------------- County Administrator ACTION Approved (K) Motion by:- ob L. Johns VOTE Denied ( ) approve n Motion to No Yes Abs a��rQpriatinn Received ( ) $62,000 un to Eddy x Referred ( ) Johnson x To ( ) Kohinke x Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator James Jones, Assistant Director of Parks Debbie Pitts, Assistant Director of Recreation Diane Hyatt, Director, Finance Reta Busher, Director, Management & Budget "Z 'T=ON NO. A-71393-2 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 13, 1993 AGENDA ITEM: Request for an appropriation to fund a frozen Position for the Clerk of the Circuit Court. / COUNTY ADMINISTRATOR'S COMMENTS • 11_�T>�`q in ti u / 2 ©, J ..�r� c,,, t �v�, /a .+ 4 BACKGROUND: On July 1, 1990�, of the three full -t' me positions in the Clerk's office was eliminated for budgetaryunty and personnel management reasons. When I came into this position in January, 1992, I discovered employees working nights, weekends, and holidays. Since then, the workload has continued to rise. Simultaneous increases in all areas of responsibility in the Clerk's office have not allowed for the normal backup capabilities between staff members with different job duties. Any minor occurrences in staffing such as vacations or sickness result in an almost immediate backlog of work. It is highly unlikely that there will be any reduction in civil, criminal or real estate related activities in the near future. However, should any significant downturns occur, this can be dealt with in the budget process at that time. SUMMARY OF INFORMATION: The Roanoke County Circuit Court Clerk's office experienced a dramatically increased workload during the past calendar year. Specifically, the number of recorded instruments, with a previous four-year average of slightly over 12,000, jumped to nearly 19,000 in 1992. This increase of more than 50% is reflected in the amount of work done at the front counter when the documents are brought in for recordation, in filing and indexing the new documents, and in microfilming them for permanent record storage. With regard to the civil and criminal caseloads, the number of concluded cases is also up significantly. The increase in 1992 over 1991 is well over 200 cases, or approximately 10%. Since October of last year, this office has employed a part-time, temporary employee currently working an average of 30 hours per week to assist primarily at the front counter and in the criminal caseload. This person has been handling front counter activities and microfilming as well as preparing court orders, filing cases at the various levels of processing, working with judges, attorneys, and the general public with regard to criminal matters, and answering telephone inquiries. A new position at the Deputy Clerk III level would have its major responsibilities in the criminal and probate areas where the most rapid growth is expected to occur. The Roanoke County Circuit Court Clerk's office is a fee office; it operates on funds generated from its activities. It is one of only 19 clerk's offices, out of a total of 121 in the Commonwealth of Virginia, which has consistently operated "in the black" for years. In other words, not only is this office self-supporting, it also produces surplus funds which are returned to Roanoke County as revenue. When there is an increase in the workload, there are usually additional funds generated. The subsequent increase in revenues is good for Roanoke County, but a portion of the resulting fees needs to be returned to the Clerk's office to allow for the higher demands placed upon equipment and/or staff. FISCAL IMPACT: The total cost of a Deputy Clerk III position (Roanoke County Grade 19) including benefits for 12 months is $26,444.00. This amount could be appropriated from the board contingency. STAFF RECOMMENDATION: Staff recommends reclassifying one of the remaining 13 frozen positions to a Deputy Clerk III position and appropriating $26,444.00 effective August 1, 1993 from the board contingency. Respectfully submitted, Steven A. McGraw, Clerk Appro ed by Elmer C. Hod e County Administrator ----------------------------------- ACTION VOTE Approved (x Motion by: Harry C. Nickens No Yes Abs Denied ( ) motion to approve appropriation Eddy x Received ( ) of $26.400 from Board ContingencvJohnson Referred x x ( ) Kohinke To ( ) Minnix x Nickens x cc: File Steven A. McGraw, Clerk of Circuit Court Diane D. Hyatt, Director, Finance Reta R. Busher, Director, Management & Budget D. Keith Cook, Director, Human Resource PART I: MICROFILMING INDE$ING COST INCREASES Locality Roanoke County Do you anticipate increased costs in microfilming/indexing in 1994-96? Yes g NO If yes: What is the total amount of your approved Office Expense to be used for Microfilm/Indexing in FY94 — S s��,nfi'i Lo What is your total projected microfilming/indexing cost for FY95 - $ 105 751 30 What is your total projected microfilming/indexing cost for FY96 - $__110_,_000.00 PART II• STAFFING FY95 Category A: Replacement of Compensation Board funded temporary employees with permanent positions beginning FY95. currently have funding under temporary em(Complete this category yees your Compens tion nlyiBoard you Approved Budget.) Any position provided in this category will not increase Your current total staff, but salaries and benefits for those employees will be reimbursed on the Compensation Board payroll in the permanent salaries section rather than from the temporary employees budget. Classification: Total Positions Forecast: MT GOC/ OTHER* 2T III DCI one Total Reduction in Compensation Board part-time budget: ($ )($ * INDICATE TITLE - Use Titles from the CLASSIFICATION AND PAY PLAN FOR EMPLOYEES OF THE CIRCUIT COURT, 7/1/93 - 11/30/93 Check here if you do not request replacement of temporary employees funds (if any) with permanent positions in FY95: Category _g: Replacement of locally funded permanent positions with Compensation Board funded permanent positions beginning in FY9 5. Any Position provided in this category will not increase your total staff, but will provide for Compensation Board reimbursement of salaries and benefits for permanent positions currently funded by your locality. 1 �D-2 Locality Roanoke County Classification:GOC/ OTHER* M -T CTII DCI DSII DDIII Total Positions Forecast: two one * INDICATE TITLE - Use Titles from the CLASSIFICATION AND PAY PLAN FOR EMPLOYEES OF THE CIRCUIT COURT, 7/1/93 - 11/30/93 Check here if you do not have any locally funded positions or do not wish to replace them with Compensation Board funded positions in FY95: Category C: New Compensation Board funded permanent Positions in FY95 - Any Positions provided in this category will increase your total staff. Classification: GOC/ OTHER* CTII DCI Total Number of New Positions Forecast: * INDICATE TITLE - Use Titles from the CLASSIFICATION AND PAY PLAN FOR EMPLOYEES OF THE CIRCUIT COURT, 7/1/93 - 11/30/93 Check here if you d0 not forecast a need for new positions in FY95: FY96 IF YOUR STAFFING NEEDS IN FY96 REMAIN UNCHANGED FROM FY95, DO NOT COMPLETE THIS SECTION. If you requested staffing changes in FY95, we will assume that you will also need the same changes in FY96. If, however, you need additional changes in FY96 over and above your request for FY95, If you do not need complete the following section. staffing changes in FY95 but you need them in FY96, complete the following section. CateQory A: Replacement of Compensation Board funded temporary employees with permanent positions beginning FY96. currently have funding under temporary employees ton your ompens ti ne this category only1Boayou rd Approved Budget.) Any position provided in this category will not increase your current total staff, but salaries and benefits for those employees will be reimbursed on the Compensation Board payroll in the permanent salaries section rather than from the temporary employees budget. Classification:GOC/ OT - MT CT II DCI Total Positions Forecast: 2 Total Reduction in Locality Roanoke County Compensation Board part-time budget: ($ )($ )($ )($ * INDICATE TITLE - Use Titles from the CLASSIFICATION AND PAY PLAN FOR EMPLOYEES OF THE CIRCUIT COURT, 7/1/93 - 11/30/93 Check here if you do not request replacement of temporary employees funds (if any) with permanent positions in FY96: CatCat— 9r B: Replacement of locall funded permanent positions with Compensation Board funded permanent positions beginning in FY96. An Position provided in this category will not increase your total staff, but will provide for Compensation Board reimbursement of salaries and benefits for permanent positions currently funded by your locality. Classification:GOC/ OTHER* M -T CTII DCI Total Positions Forecast: * INDICATE TITLE - Use Titles from the CLASSIFICATION AND PAY PLAN FOR EMPLOYEES OF THE CIRCUIT COURT, 7/1/93 - 11/30/93 Check here if you do not have any locally funded positions or do not wish to replace them with Compensation Board funded positions in FY96: Category C: New Compensation Board funded permanentin F positions provided in this category will increaseyouro total s aff Y96 - Any Classification: GOC/ OTHER* CTII DCI Total Number of New Positions Forecast: * INDICATE TITLE - Use Titles from the CLASSIFICATION AND PAY PLAN FOR EMPLOYEES OF THE CIRCUIT COURT, 7/1/93 - 11/30/93 Check here if you d_ forecast a need for new positions in FY96: JUSTIFICATION FOR NEW POSITIONS IN FY95 OR FY96: If you projected a need for an new address the followin �' Position under Category C above, please q questions for each new position projected on a separate attachment labeled "Part IIA, Justification for New Position". To the greatest extent possible, you should base your justification on specific quantifiable data. 3 A. What results do you plan to achieve with the new positions? B. What alternatives have you considered other than new positions? C. Are the positions needed to maintain current service, accommodate current or projected workload increases, or provide new or better quality service? D. What will be the effects on your service delivery if your request is not approved? Cate or D: As the law now stands, effective January 1, 1995, divorces and other family matters will come under the jurisdiction of the Family Court. The study document prepared by the Supreme Court states that 96 positions statewide in Circuit Court Clerks' offices will be freed up as a result of this transfer in workload in FY96. With your help, the Compensation Board will have sufficient information to show that something less than 96 Positions may be freed up, while your need for additional staff due to workload increases in other areas is equal to or greater than the positions freed up by the Family Court. Please note that your answer to the questions below will be used along with the other categories throughout this questionnaire to come up with a net figure for staffing needs. it is important that you answer the questions. 1. Estimate the number of cases that will be reduced due to Family Court in FY96: 550 2. How many full-time equivalent employees, as their primary responsibilities, currently handle divorces and other Family Court matters•_ .9 (If one employee spends all of his/her time on Family Court matters enter 1.00; if three employees each spend 25% of their time on Family Court matters, enter .75; etc.) PART III: CERTIFICATION I mailed (or delivered) a copy of this document to the governing body of my political subdivision on the30th day of ,Tune , 1993. Signature of Constitutional Officer Steven A. McGraw, Clerk Printed Name Roanoke Countv Circuit Court Locality 4 ACTION NO. A -713r93-3 ITEM NO. C-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 13, 1993 AGENDA ITEM: 1994 Legislative Program, Virginia Association of Counties COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Virginia Association of Counties requested its membership to identify major legislative issues of statewide concern that should be considered in the 1994 session of the Virginia General Assembly. This agenda item suggests several issues for Board consideration. BACKGROUND: The Virginia Association of Counties has requested each of its members to submit to it any proposals for VaCO's 1994 Legislative Program by June 15, 1993. On June 8, 1993 the Board considered a report from staff on this topic. At that time the Board requested several amendments to that report. This report incorporates the Board's suggested amendments. SUNIl LARY OF INFORMATION: The following is a list of legislative initiatives recom- mended for consideration by the Board: 1994 Legislative Program I• 599 Law Enforcement funding A. Closely monitor any proposed changes in the method of allocating funds. B. Support an equitable distribution system that rewards local efforts to prevent crime. II. FOI Study (SJR 238, Sen. Houck, 1993 General Assembly) A. Support legislation to protect taxpayer investment 1 in collecting, developing, storing and maintaining public records. Any dissemination requirement should allow local governments to recover the actual cost of developing GIS system. III. Recycling A. The 25% State recycling goal adversely effects County finances, since the County is losing money recycling. B. The State should either: 1. waive this recycling requirement (25% for 1995), or 2. guarantee market prices for recyclable materi- als, IV. Social Services A. Increase administrative funding for the Comprehen- sive Services Act. B. Monitor HJR 603 Task Force on Restructuring Vir- ginia's Long Term Care for the Elderly. V. Libraries A. Full funding of State Aid for Public Libraries B• Approximately 77% of funds required under formula (Sec. 42.1-48) are appropriated in State budget. VI. Treasurer A. Amend Sec. 58.1-3013 to require credit card compa- nies to honor local ordinances authorizing the payment of local taxes by credit card and imposing a service charge not to exceed 4% of the amount due. VII. DUI A. Increase penalties for DUI violations. B. Improve and toughen enforcement of DUI statutes. VIII. Equalize the taxing and borrowing powers of counties with those powers granted municipalities. 2 IX. Support the recommendations of the Governor's Advisory Commission on the Dillon Rule and Local Government. X. Support the reduction of unfunded regulatory and statu- tory mandates, and oppose any state mandates on local governments without sufficient funding to cover the costs of these mandates. XI. Expand the revenue powers and authority of local govern- ments, including authority to levy a tobacco tax, and to provide for a local option income tax. XII. Continue the moratorium on any city annexation and city annexation initiated by citizens of counties. XIII. Grant local governments the authority to adopt growth management ordinances, including the power to impose impact fees, to restrict the authority of the courts to overrule local land -use decisions, and to allow reasonab- le procedures and time periods for the amortization of non -conforming signs. XIV. Support legislation establishing a deposit on beverage containers. XV. Support the following finance issues: A. Return a portion of lottery proceeds to local governments as originally intended, B. Increase State funding for local police depart- ments. XVI• Support initiatives for economic development: A. Funding in the form of grants and loans for the development of industrial parks and the shell building program B. Legislation to allow revenue sharing (without referendum requirements) among participating local governments from jointly developed industrial parks. XVII• Public Education A. Enhance funding for public education, including increasing the funds available for distribution to localities through the Literary Fund for capital construction or renovations. B. Authorize local school divisions to establish 3 C. opening dates for school. —L— —usLlzuLlon to allow elected,""sc set and levy taxes to support local tion STAFF RECOMMENDATION: +��amend i ng 1001 boards to Public educa- Staff recommends that the Board endorse and adopt a recommended legislative program for the consideration of the Virginia Association of Counties for the 1994 session of the Virginia General Assembly. Since Explore funding is a local concern, perhaps this issue should not be included in the VaCO package of recommendations. R spectfully submitted, Paul M. Mahoney County Attorney cc: File Paul Mahoney, County Attorney James D. Campbell, Executive Director, VACo c:\wp51\agenda\general\94.1eg 4 Action Vote Approved (x) Motion by Harry C. Nickens Eddy No Yes Abs Denied ( ) Received ( ) motion to approve proposed legislative Johnson x Referred requests with modification to Section XVII.0 Kohinke Nickens x to regarding elected school boards Minnix x x cc: File Paul Mahoney, County Attorney James D. Campbell, Executive Director, VACo c:\wp51\agenda\general\94.1eg 4 AT A REGULAR MEETING OF THE BOARD OF COUNTY, VIRGINIA, HELD AT THE SUPERVISORS OF ROANORE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 13, 1993 RESOLUTION 71393-4 APPROVING AND CONCURRING CERTAIN ITEMS IN SET FORTE ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM R - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board Of Supervisors for July 131 1993, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1• Minutes of Meetings - May 25, 1993, June 8, 1993, June 22, 1993. 2. Confirmation of Committee Appointments to the Social Services Advisory Board 3. Donation of Drainage Easements on Lots 18 and 191 Section 3, Plantation Gardens Subdivision. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Cliff Craig, Director, Utility Social Services File ACTION N0. A -71393-4.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 13, 1993 AGENDA ITEM: Confirmation of Committee A Social Services Advisory Boarintments to the d COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the June 22, 1993 meeting. 1. Social Services Advisory Board This is a new Board replacing the Social Services Board. State Code recommends that the first appointments be staggered for balance. The expiration dates listed below are the same as they were under the Social Services Board with only the date changed to August 1. Supervisor Nickens nominated Robert Lewis as a representative of the Vinton Magisterial District. It is recommended by the Department of Social Services that his term expire August 1, 1996. Supervisor Eddy nominated Supervisor Harry Nickens as the Board liaison. It is recommended by the Department of Social Services that his term expire August 1, 1994. Supervisor Eddy nominated Betty Jo Anthony as a representative of the Windsor Hills Magisterial District. It is recommended by the Department of Social Services that her term expire August 1, 1996. RECOMMENDATION• It is recommended that the above appointments be confirmed by the Board of Supervisors. 41 Respectfully submitted, Apprq ed b r Mary H. Allen Clerk Elmer C. Hodge -------------------------------County Administrator --------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Social Services File Dr. Betty McCrary, Director, Social Services ACTION NO. A -71393-4.b ITEM NO. '� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 13, 1993 AGENDA ITEM: Donation of drainage easements on Lots 18 and 19, Section 3, Plantation Gardens Subdivision to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of easements for drainage purposes, upon, over, under and across lots in Section 3, Plantation Gardens (Plat Book 11, page 16), located in the Hollins Magisterial District of the County of Roanoke as follows: a) Donation of a drainage easement, 7.5 feet in width, along the westerly line of Lot 18, according to the Plat of Section 3, Plantation Gardens (Plat Book 11, page 16), from Bennie B. Wright, Jr., and Robin M. Wright, husband and wife (Tax Map No. 38.12-6-55). b) Donation of a drainage easement, 7.5 feet in width, along the easterly line of Lot 19, according to the Plat of Section 3, Plantation Gardens (Plat Book 11, page 16), from Paul M. Sorrell and Patsy A. Sorrell, husband and wife (Tax Map No. 38.12-6-56). The locations and dimensions of these properties have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respec,fully submitted, victle L. Hllftmc(n Assistant County Attorney K-3 Approved (x) Denied ( ) Received ( ) Referred to Action Motion by Bob L. Johnson Vote No Yes Abs Eddy x Johnson x Kohinke x Nickens x Minnix x cc: File Arnold Covey, Director, Engineering & Inspections Cliff Craig, Director, Utility -2 1 cl p? 6LZ .�d� Z Cd �J-- � 8 • -L O� t o -b o 6 S O � O -1,d P,,, C) 00 bf'8 pct w v ;� 6� L� s -� o x � fu d Q Cf C4 W N 0z >+ r ACO ?/ >,,, a ✓I ti cn cn �— '� ' S �hp • � S � � Q �w -,3 N' 0 tC)t t �W v Lf) 'T ON. -I tDN000 CDS oN IMMJrnc9wm Do N. CD n J.t M J J J J 0 N .� o cin B z, oz ,'b • S- w w 3 3 3 3 w w 3 3 3 3 0 n MIDJJ0 (`1%DmNOM�D O Ir I ('M�.�' p, 1 MNNMONJ JM00 ' -ZZ Z•'�j' I r Q O v I I I 1 I I I I 1 I I I .+w D0Ma OnnN 11 NNNMCl) MC J NON.ti111 t_� B�I_� p O J O IO i(� Q I I 1 I I I I I 1 1 1 „� �N r1NNa�NOlt� 1 -� J n n Il 1n M �D r1 ,T 0 N N ) N � U)U1zzzUlr4zZU/z 'U(�I M Q 0 t r N J n OnJ 0000(1)M'/ l� O 0 O (n DNONr0000JJ NQ I S b'b01 co o m m o W N 0 0 0 o w m — 0 (Q N N w n Ln J J Ill 00 J V, _ t 000000000or--lo 000000000000 Z I I V ui vi L. In (r, o ,n ui vi In ui (n O ly. O �9 O(O tD-4J 14 JON -4 Mn.•rnMMcoMM �- lL Q dJ O 0 •+J J Ma\(`IN(`INNN I oowNOJOMMMo J U� t 1 I 1 I 1 I I I 1 1 I � o� ' S C, N If) N N O 0 0 0 r N (11 (`IIr)NNJN(`I ,v 11 I 1 I 1 I 1 I 1 I I 11 IIDLr) O,D W - NNNOCL OMJJM0JU)111NIfi J V •DF�MJr.nMJ(r1�Dr• F ONO)0 ..-4 .moo o o 0 cv oUl N r p N I 0 Ln AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 13, 1993 RESOLUTION 71393-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session