HomeMy WebLinkAbout2/8/1994 - Adopted Board RecordsA-2894-1
ACTION NO.
ITEM NO. _D - l
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM:Request from the Sheriff to Submit Application to the
State of Virginia for Reimbursement of Jail Renovations
COUNTY ADMINISTRATOR'S COMMENTS:
Because of the long lead time for capital projects such as this, I prefer to go forward with
the application to the State this year. This is based on the Sheriff's revised plan for Phase
II and Phase III totaling less than $2 million, with the understanding that a large part of
the cost will be assumed by the State and Salem. The inmate population statistics are
consistently in excess of our normal capacity and crime will continue to increase. We
should do limited work on the project until we have commitments from the State and
Salem, and have our linancing in place. 'With a project of this size, it may be possible to
escrow portions each year from the operating budget and avoid financing.
BACKGROUND:
At the January 25, 1994 Work Session, the Board of Supervisors
requested additional time to review the Jail Feasibility Study
document before taking any action on it. Since that time staff has
been meeting to pursue less costly alternatives.
SUMMARY OF INFORMATION:
After the January 25, 1994, work session with the Board of
Supervisors, a staff meeting was held to seek additional
possibilities that would be less costly to increase the capacity of
the Roanoke County/Salem Jail. We determined that the maintenance
shop could be moved outside the jail facility, allowing additional
room to expand the kitchen to increase its capacity.
As an alternative to the findings of the engineers in the jail
feasibility study, I propose the Board of Supervisors consider the
following renovations to the existing jail facility:
The above cost figures are strictly projected based on the
engineering study and are subject to change with actual quotations
for construction.
STAFF RECOMMENDATION:
The Sheriff's Office recommends that the Board of Supervisors
authorize the Sheriff to submit an application to the State for
reimbursements for jail renovations including: (1) finishing the
sixth floor; (2) adding a seventh floor; (3) removal of the
maintenance shop to another area, and (4) renovating the kitchen.
Respectfully submitted, Approved by,
Gerald S. Holt Elmer C. Hodge, Jr.
Sheriff County Administrator
------------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: Bob L. Johnson No Yes Abs
to approve application Eddy x
submittal Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Gerald S. Holt, Sheriff
ALTERNATIVE
APPROXIMATE
COST
1.
Finish the sixth floor, adding 26 beds
$ 350,000
2.
Secure a variance from the City of Salem
1,200,000
that would permit the addition of a seventh
floor to the existing facility, adding 55
beds
3.
Remove the maintenance shop to a detached
80,000
building from the jail
4.
Expand and renovate the kitchen
50,000
5.
Security, surveillance and furnishings
320,000
TOTAL
2,000,000
The above cost figures are strictly projected based on the
engineering study and are subject to change with actual quotations
for construction.
STAFF RECOMMENDATION:
The Sheriff's Office recommends that the Board of Supervisors
authorize the Sheriff to submit an application to the State for
reimbursements for jail renovations including: (1) finishing the
sixth floor; (2) adding a seventh floor; (3) removal of the
maintenance shop to another area, and (4) renovating the kitchen.
Respectfully submitted, Approved by,
Gerald S. Holt Elmer C. Hodge, Jr.
Sheriff County Administrator
------------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: Bob L. Johnson No Yes Abs
to approve application Eddy x
submittal Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Gerald S. Holt, Sheriff
A-2894-2
Is ACTION NO. _
ITEM NUMBER �—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Request to Establish Compensation Amount for
the Board of Equalization for 1994
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This compensation plan has been worked out by Mr. Birckhead and
the Board of Equalization.
SUMMARY OF INFORMATION:
Roanoke County has recently completed its general reassessment
of real estate which becomes effective January 1, 1994. Staff
reviews with the property owners will be held between January 26
and February 4, 1994. If the property owner is still not satisfied
with the valuation, he/she may appeal to the Board of Equalization.
Pursuant to the provisions of 58.1-3370 of the Code of
Virginia, the Board of Supervisors has requested that the Circuit
Court appoint a Board of Equalization of Real Estate Assessments
for 1994. Each member of the Board of Equalization shall receive
compensation to be fixed by the local governing body as set forth
and established by 58.1-3375. Neither the number of hours nor days
that the Board of Equalization meets can be controlled by either
the Assessor or the public officials of a locality. A survey of
neighboring localities concerning compensation of their respective
Board of Equalization has been completed and is attached for your
consideration.
The Roanoke County Board of Equalization held twelve meetings
in 1991, fourteen meetings in 1992, and eleven meetings in 1993.
FISCAL IMPACT:
None. $10,000 has been included in the County Board of
Supervisor's Budget to cover this compensation.
STAFF RECOMMENDATION:
Staff suggests that the salary of the Board members not be
based on an annual salary, but on a per diem basis with a cap.
After study of the enclosed survey, the following is recommended:
Per diem for attended meetings - $ 200.00
Cap per Board member not to exceed - 2,000.00
Total budgeted for salaries - $ 10,000.00
Respep fully submitted, Appro ed by
ohn Birckhead Elmer C. Hod
County Assessor County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) to fund Board of Equalization Eddy x
Received ( ) members at $2,000 per member Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
Attachment
cc: File
John Birckhead, County Assessor
Committee Book
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A-2894-3
ACTION NO.
ITEM NUMBER .�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Request to Enter into a new Contract with the
Roanoke Valley S.P.C.A. to operate an Animal
Shelter on behalf of the County of Roanoke.
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend Approval. I do, however, have think we need to review our fee structure to recover as much of
this as possible. The cost will increase because the new plan does not give the SPOT any incentives to place
the animal in a new home.
EXECUTIVE SUMMARY:
The Roanoke Valley S.P.C.A. is currently providing animal
shelter services for the City of Roanoke, County of Roanoke, Town
of Vinton, Botetourt County and Craig County. The County's current
contract dated July 1, 1991 provides for the County to pay to the
S.P.C.A. $1,500 per month regardless of the number of animals being
sheltered. The S.P.C.A. has concluded a study of its operating
expenses and is changing the method of billing to become $6 per
animal per day. The County has been notified that the new rates
are to become effective March 1, 1994.
BACKGROUND:
Since July 1, 1991, the County has been paying to the S.P.C.A.
$1,500 per month ($18,000 per year) to provide animal shelter
services. Based on the number of animals housed at the shelter
during calendar year 1993 (2,760 days), the $6 per day rate would
be $16,560 per year. Obviously, our annual payment will vary based
on the number of days per animal the shelter is used. Generally,
the localities having a cat provision within their animal control
ordinance have experienced a significant increase in the number of
animals housed at the shelter which has in part caused the increase
in the S.P.C.A. operating costs. This new methodology of billing,
($6 per animal per day) more accurately reflects the allocation of
costs to the locality using the shelter.
Listed below are the old rates
participating localities during 1993:
Locality
Roanoke City
Roanoke County
Town of Vinton
Botetourt County
Craig County
Old Annual Fee
$48,960
18,000
3,000
20,000
2,400
paid annually by the
Animal Days Used
14,577
2,760
2,029
n / a
n / a
-,-5
Each of the other localities has been advised of the new
pricing structure and Roanoke City has already approved the change.
FISCAL IMPACT•
None at this time. The amount budgeted for this service
Department appears sufficient based upon our history of the number
of animals turned in to the shelter. Should a provision to handle
cats be added to the County's animal control ordinance, the
budgeted amount of $18,000 would need to be doubled based upon the
experience of other localities with similar provisions.
ALTERNATIVES•
1. Approve the new billing methodology as required by the
S.P.C.A. to reflect the cost of $6 per animal per day.
2. Reject the contract proposal. This would require the County
to seek the services of another shelter or to construct and
provide shelter services of our own. At the present time, the
City of Salem is the only other locality in the Roanoke Valley
to have an animal shelter and they do not presently have the
capacity to house our additional animals. We could consider
the private shelters or animal hospitals, however their daily
rates are considerably higher than those proposed by the
S.P.C.A.
RECOMMENDATION•
Staff recommends Alternative No. 1, authorizing the County
Administrator to execute the new contract proposal submitted by the
S.P.C.A. in the amount of $6 per animal per day, on a form approved
by the County Attorney.
Respectfully submitted, App o d by
John M. Chambl' s, Jr. r C. odge
Assistant Administrator County Administrator
-----------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: Harry C. Nickens No Yes Abs
to enter into contract at $6 Eddy x
per day per animal with the Johnson x
understanding that the issue Kohinke x
can be brought back in the Minnix x
future Nickens x
cc Ken Hogan , Animal Control
Brent Robertson , Budget
Diane Hyatt Finance
Paul Mahoney County Attorney
File
John Chambliss, Assistant Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 1994
RESOLUTION 2894-4 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for February 8, 1994, designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 9,
inclusive, as follows:
1. Approval of Minutes for December 14, 1993, January
3, 1994, January 5, 1994, January 7, 1994.
2. Confirmation of Committee Appointments to the
Roanoke Regional Airport Commission and Total
Action Against Poverty Board of Directors.
3. Request for Acceptance of the Extension of Arabian
Lane into the Virginia Department of Transportation
Secondary System.
4. Resolution of Support to Amend the Virginia
Association of Counties Bylaws.
5. Authorization to Pay Legal Fees for Firetruck
Litigation with Grumman Aircraft Company.
6. Request for Approval of a Raffle Permit from the
Roanoke Valley Academy of Medicine Auxiliary.
7. Request for Approval of a Raffle Permit from the
National Association of Retired Federal Employees
Chapter 111 of Roanoke.
8. Request for Approval of a Raffle Permit from the
Rocky Mountain Elk Foundation LTD.
9. Request for Approval of Resolution for Extension of
Time for Review of Basic Cable Rate Filing.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Nickens to adopt the Consent
Resolution after discussion of Item 5, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Paul M. Mahoney, County Attorney
Joseph B. Obenshain, Senior Assistant County Attorney
A -2894-4.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Confirmation of Committee Appointments to the
Roanoke Regional Airport Commission and Total
Action Against Poverty
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the January 25,1994 meeting.
1. Roanoke Regional Airport commission -
Supervisor Eddy nominated Bob L. Johnson to serve another four-year
term which will expire February 10, 1998.
2. Total Action Against Poverty Board of Directors
Supervisor Johnson nominated himself to serve another two-year term
which will expire May 5, 1996. He appointed Elizabeth W. Stokes to
serve as his designee on the Board.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed by the
Board of Supervisors.
Respectfully submitted,
Mary H. Allen
Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by,
A�� 29:no�-4
Elmer C. Hod
County Administrator
--------------------------------------------------
ACTION VOTE
Motion by: Harry C. Nickens No Yes Abs
Eddy x
Johnson x
Kohinke x
Minnix x
Nickens x
cc: File
Roanoke Regional Airport Commission File
Total Action Against Poverty Board of Directors File
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE STH DAY OF FEBRUARY, 1994, ADOPTED THE FOLLOWING.
RESOLUTION 2894-4.b REQUESTING ACCEPTANCE OF THE EBTENTION OF
ARABIAN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County; and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board that the streets meet the
requirements established by the Subdivision Street Reguirements of
the Virginia Department of Transportation; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer of the Virginia
Department of Transportation.
Recorded Vote
Moved By: Harry C. Nickens
Seconded By: Not Reauired
Yeas: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
Nays: None
A Copy Teste:
/v • Q
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
I hereby certify that the foregoing is a true and correct copy of
Resolution 2894-4.b requesting acceptance of the extension of
Arabian Lane into the Virginia Department of Transportation
Secondary System adopted by the Roanoke County Board of Supervisors
by a unanimous recorded vote on Tuesday, February 8, 1994.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
712200
c5
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EQUESTRIAN x2 8
Qi HILLS �`UV•: _
•` r e. x2200
i
VICINITY MAP "
NORTH
8.59 Ac
PROPOSED ADDITION SHOWN IN YELLOW
DESCRIPTION:
1) Arabian Lane from the intersection of Filly Court (Rt. 1246)
to the cul-de-sac.
LENGTH:
(1)
MILES
0.19
RIGHT OF WAY:
(1)
FEET
50
ROADWAY WIDTH:
(1)
FEET
30
SURFACE WIDTH:
(1)
FEET
20
SERVICE:
(1)
HOMES
3
ROANOKE COUNTY ' ACCEPTANCE OF THE E%TENSION OF ARABIAN LANE
ENGINEERING & INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
INSPECTIONS DEPARTMENT SECONDARY SYSTEM
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 8, 1994
RESOLUTION 2894-4.0 OF SUPPORT TO AMEND THE VIRGINIA
ASSOCIATION OF COUNTIES BYLAWS
WHEREAS, most Virginia political subdivisions have adopted
election laws which elect office holders by specific districts in
lieu of "at -large" representations; and
WHEREAS, the Virginia Association of Counties elects its
regional representatives by votes cast by all member counties
regardless of the region in which they are located; and
WHEREAS, there are large urban counties which have more votes
than entire regions in other parts of the Commonwealth; and
WHEREAS, this procedure has the potential to enable a single
county to cancel the unanimous decision of a particular region to
be represented by its own choice.
NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board
of Supervisors of Roanoke County, Virginia supports Lancaster
County's request to amend the Article XVII to the By-laws of the
Virginia Association of Counties to rectify this inequity.
BE IT FURTHER RESOLVED, that the Clerk to the Board of
Supervisors is directed to forward copies of this resolution to the
Virginia Association of Counties and the Lancaster County Board of
Supervisors.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
James D. Campbell, Executive Director, VACo
Wiliam H. Pennell, Jr., Lancaster County Administrator
ACTION NO.
ITEM NO.
A -2894-4.d
'.7-- ..5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Authorization to Pay Certain Legal Fees
Grumman Aircraft Company - Firetruck Litigation
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. We also need to discuss the status of the suit and determine whether
or not we should continue.
EXECUTIVE SUMMARY:
The County agreed to share with the Town of Vinton the legal
expenses for the litigation with Grumman Emergency Products Inc.
over the defective ladder on the aerial fire truck.
BACKGROUND:
In November of 1991, the Board agreed to join with the Town of
Vinton in legal action against Grumman Emergency Products, Inc. and
other possible defendants over the defective ladder on the aerial
fire truck which the County had jointly funded with the Town.
Since this vehicle is titled to the Town of Vinton it was agreed
that the Town Attorney should handle this litigation.
The fees thus far approved by the Board are as follows:
February 11, 1992
$ 1,151.95
March 24, 1992
1,437.59
May 26, 1992
2,363.43
June 23, 1992
1,779.16
September 8, 1992
228.71
September 22, 1992
868.75
October 27, 1992
941.00
December 1, 1992
289.00
December 15, 1992
843.00
February 23, 1993
3,835.00
March 23, 1993
6,648.60
April 4, 1993
480.10
May 25, 1993
1,315.36
June 3, 1993
751.00
July 2, 1993
645.92
July 9, 1993
59.38
1
(Grainger)
August
1,
1993
643.58
August
25,
1993
883.63
August
31,
1993
379.25
October
7,
1993
1,261.30
Total $26,805.71
FISCAL IMPACTS•
$1,918.99 (October 27, 1993 statement), $25.00 (October 29,
1993 statement), $2,466.14 (November 2, 1993 statement) $7,163.84
(December 2, 1993 statement) for a total of $11,573.97 in current
fees to be paid from the Potential Litigation Account.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors authorize the
payment of these invoices totaling $11,573.97 from the Board's
Potential Litigation Account.
Respectfully submitted,
Paul M. Mahoney
County Attorney
Action
Approved (x) Motion by Harry C. Nickens Eddy
Denied ( ) Johnson
Received ( ) Kohinke
Referred Nickens
to Minnix
cc: Diane Hyatt, Director, Finance
c;\wp51\age da\gereral\IegaLfee
File
Paul M. Mahoney, County Attorney
2
Vote
No Yes Abs
x
x
x
x
x
TOWN OF VINTON
P. 0. BOX 338
VINTON, VIRGINIA 24179
PHONE 1703) 983-0608
FAX (703) 983-0621
January 21, 1994
TO: Joe Obenchain, Senior Assistant County Attorney
County of Roanoke
POB 29800
Roanoke, VA 24018-0798
n t�
JOAN B. FURBISH
FINANCE DIRECTOR/TREASURER
STATEMENT
Statement From
Natkin, Heslep, Siegel and Natkin, PC
For Professional Services Rendered
Regarding Litigation With Grumman Aircraft Company
December 2, 1993 Statement -- $14,327.68
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton
$7,163.84
Statement From
Steven A. McGraw, Clerk
Circuit Court -Recording Fee
Regarding Litigation With Grumman Aircraft Company
October 29, 1993 Statement -- $50.00
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton
$25.00
cc: Diane D. Hyatt
TOWN OF VINTON
P. O. BOX 338
VINTON, VIRGINIA 24179
PHONE (703) 983-0608
FAX (703) 983-0621
January 21, 1994
TO: Joe Obenchain, Senior Assistant County Attorney
County of Roanoke
POB 29800
Roanoke, VA 24018-0798
STATEMENT -PAGE TWO
JOAN B. FURBISH
FINANCE DIRECTOR(rREASURER
Statement From
Cole Appraisal, Inc -Appraisal Service
Regarding Litigation With Grumman Aircraft Company
October 27, 1993 Statement -- $3,837.97
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton 1 $1,918.99
Statement From
Lawrence J. Dove Associates
Engineering Service
Regarding Litigation With Grumman Aircraft Company
Hahn Aerial FireSpire Ladder
November 2, 1993 Statement -- $4,932.28
Fifty Percent (50%) Due From Roanoke County To
Town of Vinton $2,466.14
Total Due and Payable to Town of Vinton 11 $11,573.97
cc: Diane D. Hyatt
A -2894-4.e
ACTION NO. _
ITEM NUMBER S' 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Request for Approval of a Raffle Permit from the
Roanoke Valley Academy of Medicine Auxiliary (RAMA)
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Valley Academy of Medicine Auxiliary (RAMA) has
requested a permit to hold a raffle in Roanoke County on April 16,
1994. This application has been reviewed with the Commissioner of
Revenue and he recommends that it be approved. The application is
on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY:
'7 ) c2� 1.
Mary H. Allen
Clerk to the Board
APPROVED BY:
a
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( Motion by: Harry C. Nickens No Yes Abs
Denied ( ) Eddy X
Received ( ) Johnson X
Referred ( ) Kohinke X
To ( ) Minnix X
Nickens X
cc: File
Bingo/Raffle File
RAFFLE PERMIT APPLICATION r &
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization 0, �ti,�� �; it �� i ��c(c yv,
Mailing Address r L' = .
City, State, Zip Code 1C
C -
When was the organization founded? IJU�
Purpose and Type of organization e J_C1(' C ti J'V f_C__
Has the organization been in existence in Roanoke County for two
continuous years? YES NO
Is the organization non-profit? YES NO
Is the organization exempt under §501(c) (3) of the Internal Revenue
Code? YES v__� NO
Attach copy of IRS Tax Exemption Letter. (If applicable)( ECC, ki"c
Does your organization understand that any organization found in
violation of the County Bingo and Raffle ordinance or Section 18.2-
340.10 et. seg. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? 4k.,
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenue? t
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
CONEMSSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organization pursuant to
§ 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organizing,
managing, or conducting Raffles ?+
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description Fair Market Value
A", t
DATE OF RAFFLE ;`-� �1r1
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will. bet held.
Specific location where Raffle drawing is to be conducted?
5-931-1 PC f,e f C /V, /�k'�"C
NOTE: This permit hall be valid only for the Above location.
Any organization holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
§4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMISSIONER OF THE REVENUE ROANOKE, VA 24018
06
4�D
Officers of the Organization:
President: -V Phone: C1
Address: 3.3L'
Vice President: ��� l %�c v �(_ Phone: - (
Address: CCt�.,�r
I
Secretary: l _ Phone:
Address:-
Treasurer:
ddress:
Treasurer: k< i._ v" e, 1 4 c. L 7 e ✓ Phone: 1 i �/ - 5 �l L/ S
Address:. c` �'P c v , r� e_: C V` (S / i�.. /Z )t'
/ `/
Member authorized to be responsible for Raffle operations:
c /
Name: &C L` f, / c 5 kc ;
Home Address 5 .� �,�/ [_� �C�c_ /t
Phone C j- sws'o Bus Phone
Member responsible for filing financial report required by the code
if your organization ceases to exist:
Name: S�� c �'0, s fe r -
Home Address j /c, c i , L�
Phone 95' ('% -S 1Y Y (_) Bus Phone
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue?
Has your organization, attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke? L
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMLSSIONER OF TBE REVENUE ROANOKE, VA 24018
3
NOTARIZATION
THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS:`
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sec. 18.2-340.1
et. sec. of the Code of Virginia and Section 4-86 et. seg. of the
Roanoke County Code.
Sig ed by: lA�.� � � � �� 62 &uk.. 6Mt Lf rLf—
►v � . �,; , P� f :.� - �A-me a . . v . a 4v I L -
Name ) Title Home Addreds
Subscribed and sworn be ore me, this day of 1. 1914 in the
GeuntT/City of , Virginia.
^, My commission expires: JA/ 196
Notary Public
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
?# R tj i Ora&
Date f tommis-1-ioner o V
the Rekenue
The above application is not approved.
Date
Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018
4
d/
dy
C)I L-
sLeje l (✓, i
vc
CJ C, A,,— (_- -
LC
0 QUO
IS-&
A -2894-4.f
ACTION NO.
ITEM NUMBER '7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Request for approval of a Raffle Permit from the
National Association of Retired Federal Employees
(NARFE) Chapter 111 of Roanoke
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The National Association of Retired Federal Employees (NARFE)
Chapter 111 of Roanoke has requested a permit to hold a raffle in
Roanoke County on April 26, 1994. This application has been
reviewed with the Commissioner of Revenue and he recommends that it
be approved. The application is on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY:
r
Mary H. Allen
Clerk to the Board
APPROVED BY:
9•
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Ni ens No Yes Abs
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Bingo/Raffle File
Eddy x
Johnson x
Kohinke x
Minnix -x—
Nickens -x
RAFFLE PERMIT APPLICATION + �
Application is hereby made for a raffle game permit. This -
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance wit county and state law.
Name of organization ;/ wz_ bsoGioA;O,��E%QE
Mailing Address
City, State, Zip Code �� L �� , �%� C'4
When was the organization founded?
Purpose and Type of organization��-r� % �'fL A) A-'�— ,(%Ac - )29.0 T�
Has the organization beeni existence in Roanoke County for two
continuous years? YES NO
Is the organization non-profit? YES ✓ NO
Is the organization exempt under §501(c)(3) of the Internal Revenue
Code? YES ✓ NO
X Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sey• of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenue? 5
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COADUSSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organization pursuant to
S 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organizing,
managing, or conducting Raffles ?
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description Fair Market Value
��� 5 �/✓Folz.�/ffTivti �,� it/BT ��1��.�.g��� i�-T ��Iis �i,•1�, �7�'1%�R����i
6:3.'5'4"4 %SIJ/!2 sl��l/.3s25isi•��C2o�5 T.J�Si�TE
4- C-7 S
l%G��,�(�'ff,Zf'� Sl�T�Qa,r��%�iio,�i �% .�esi-,uoiCL-- ,��Li� Zy-Zili�y'f5�. �¢172gw�.�y(s�✓,��
K),D lOSf�DED /�LL /ZfsGs�� k��i� �c Tt� A -A z'IV _1-is�1EZ'S �-y��•
DATE OF RAFFLE- z -
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
specific location where Raffle drawing is to be conducted?
�'
�A T'E 6104 _ D 101) RAJ?
location.
: This perm
valid only for t
Any organization holding a permit to conduct bingo games or raf f les
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
S4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
LL �lzoG47- L--- -PS <og l %D ILZ fEE/.r�/�S %7iS�h25�
:Fr 5't7W :0 e_ #
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
CONEMSSIONER OF THE REVENUE ROANOKE, VA 24018
`A
Officers of the Organization: �` 1
President: Phone
Address: / Z 7-
Vice
Vice President: ��1/i55 �Phone
Address: JIZIJ
Secretary:
Address:,$ cJGfit
Treasurer: LJ—14 Fvp--p SCI jo- F1� !} "Ji Phon
Address: ` 7 .�-Fezb�/��mO b>, AGS% F
Member authorized to be responsible for Raffle operations:
Name: ///.��/�t1/� CF1,�7�.c>=7p
Home Address / Glc-ot�,[�j 7 �� �Hv�o-i
Phon(�/P'f%/ Bus Phone %,rJ
Member responsible for filing financial report required by the code
if your o ganization ceases to exist:
Name: A
Home Address /O.S% OL��!/,yle-y !/�k� ,�GD��i j��'`��� �!t ZcLQ/
Bus Phone y�
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue?
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke?/ w
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMVIISSIONER OF THE REVENUE ROANOKE, VA 24018
3
NOTARIZATION
THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS:
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sec. 18.2-340.1
et. sea. of the Code of Virginia and Section 4-86 et. sect. of the
Roanoke County Code.
Sign /by:
Title
Subscribed and sworn before me,
county�City Of -
this this
Home Address
�b day of NL 19c%
, Virginia.
in the
My commission expires: C1 --JC 19�t S
Notary Public
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
-I-�'��
Date o missione7rof the ReVenue
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COND41SSIONER OF THE REVENUE ROANOKE, VA 24018
4
A -2894-4.g
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 8, 1994
AGENDA ITEM: Request for approval of a Raffle Permit from the
Rocky Mountain Elk Foundation LTD
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Rocky Mountain Elk Foundation LTD has requested a permit to
hold a raffle in Roanoke County on Aprr-± 26, 1994.
f' bruary
After reviewing the application, the Commissioner of Revenue asked
for an opinion and recommendation from the County Attorney's
Office. Mr. Joseph Obenshain, Senior Assistant County Attorney,
has reviewed the application and recommends that the raffle permit
be approved by the Commissioner of Revenue.
The organization has paid the $25.00 fee, and the application is on
file in the Clerk's Office.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit be
approved.
SUBMITTED BY: APPROVED BY:
*0(- Lloz!�l
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: ua,-,-y (` _ Ni �kAng No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson x
Referred ( ) Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
MEMORANDUM
TO: Joe Obenshain
FROM: Wayne Compton
DATE: December 28, 1993
SUBJECT: Rocky Mountain Elk Foundation
Please advise; as I question if this organization is operated
exclusively for religious, charitable, community or educational
purposes. As the date of the drawing is 2-26-94 I need a decision
as soon as possible.
�'-lzl cl �-
S Ct�toG�, 4o 6e Ctvck<< d � 5c)i6cj cal
r j P
1-�1e VP fovc, d to o�
V vkd-eO U , All �O a w S c? D�Jo a -C. y scd is
V'e V(Ve 'te'4' r ����SSYOu 11C'Uf' SO��e uPs�ta-t
� � d „ � 1-[� e `fi �'� +� �u I � etc o -� %1 P i ✓ G � � �
U eF, C' 119 �-��`rU Opp' 1 r Cal r""��ti� - u�o;� lc� U�co VVIw'evtd
T
ceP PU�vi�r� ��F�v V C;Z �NV"4
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
APPLICATION FOR PERMIT TO CONDUCT RAFFLES 614XXY946
Application is hereby made for a bingo game or raffle permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and which shall be deemed a condition under which this
permit is issued.
All applicants should exercise extreme care to ensure the accuracy
of their responses to the following questions. Bingo games and
raffles are strictly regulated by Title 18.2-340.1 et. sea. of the
criminal statutes of the Virginia Code, and by Section 4-86 et.
seg. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo or raffle permit. The Board has sixty days from
the filing of an application to grant or deny the permit. The
Board may deny, suspend, or revoke the permit of any organization
found not to be in strict compliance with county and state law.
Any person violating county or state regulations concerning these
permits shall be guilty of a Class 1 misdemeanor. Any person who
uses any part of the gross receipts from bingo or raffles for any
purpose other than the lawful religious, charitable, community, or
educational purposes for which the organization is specifically
organized, except for reasonable operating expenses, shall be
guilty of a Class 6 felony.
THIS APPLICATION IF FOR: (check one)
RAFFLE PERMIT X BINGO GAMES
Name of Organization Rocky Mountain Elk Foundation LTD
Street Address 2291 W. Broadway
Mailing Address P.O. Box 8249
City, State, Zip Code Missoula, MT 59807-8249
Purpose and Type of Organization Aquistion & Maintenance
of Wildlife Habitats
When was the organization founded? Oct. 1984
Roanoke County meeting place? 228 Pollard Street
Vinton, Va 24179
J'- 8
Has the organization been in existence in Roanoke County for two
continuous years? YES x NO
Is the organization non-profit? YES x NO
Federal Identification Number 81-0421425
Attach copy of IRS Tax Exemption Letter.
Officers of the Organization:
President: Vice -President
Address: Route 2, Box 172 Address:
Evington, VA 24550
Nejphotne• 703-297-4556
e re ary:
Address:
1 1
Treasurer •
Address:
Member authorized to be responsible for Raffle or Bingo operations:
Name: M. Dean Cranwell
4071 Blandfield Dr
Home Address Vinton Va 24179
Phone 890-5511 Bus Phone 985-0002
A COMPLETE LIST OF THE NAMES AND ADDRESSES OF CURRENT MEMBERSHIP
MUST BE FURNISHED WITH THIS APPLICATION.
Specific location w,hhere Rafflei
,,ggngo Gam s to be conducted.
-'A �tq L-r-� oo l_ ( T r4 -y Win. �1
RAFFLES: Date of Drawing 2-26-94 Time of Drawing 9:00
BINGO: Days of Week and Hours of Activity:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
*Blue Ridge Chapter
Chairman
Michael C. Roberts
Rt 2 Box 172
Evington, Va 24550
From
To
From
To
From
To
From
To
From
To
From
To
From
To
*Executive Director
Bob Manson
P.O. Box 8249
2 Missoula MT 59807-8245
"�- F
State specifically how the proceeds from Bingo/Raffle will be used.
List in detail the planned or intended use of the proceeds. Use
estimated amounts if necessary.
To insure the future of Elk and other wild life, by
conserving, restoring, and enhancing national habitats.
--_7_7
BINGO: Complete the following:
Legal owner(s) of the building where BINGO is to be conducted:
Name:
Address:
County
State ZIP
Is the building owned by a 501-C non-profit organization?
Seating capacity for each location:
spaces for each location:
CALL RAFFLE AND BINGO APPLICANTS MUST ANSWER QUESTIONS 1-19
1. receipts from all sources related to the operation of
Bingo games or Instant Bingo by calendar quarter for prior calendar
year period.
BINGO INSTANT BINGO
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
TOTAL
2. Does your organization understand that it is a violation of
law to enter into a contract with any person or firm, association,
organization, partnership, or corporation of any classification
whatsoever, for the purpose of organizing, managing, or conducting
Bingo Games or Raffles?
3. Does your organization understand that it must maintain and
file complete records of receipts and disbursements pertaining to
Bingo games and Raffles, and that such records are subject to audit
by the Commissioner of the Revenue? / S
4. Does your organization understand that the Commissioner of the
Revenue or his designee has the right to go upon the premises on
which any organization is conducting a Bingo game or raffle, to
perform unannounced audits, and to secure for audit all records
required to be maintained for Bingo games or raffles? sir
4
5. Does your organization understand that a Financial Report must
be filed with the Commissioner of the Revenue on or before the
first day of DECEMBER of each calendar year for which a permit has
been issued? yes
6. Does your organization understand that if gross receipts
exceed fifty thousand dollars during any calendar quarter, an
additional Financial Report must be filed for such quarter no later
than sixty days following the last day of such quarter?` -yes
7. Does your organization understand that the failure to file
financial reports when due shall cause automatic revocation of the
permit, and no such organization shall conduct any Bingo game or
Raffle thereafter until such report is properly filed and a new
permit is obtained? yes
8. Does your organization understand that each Financial Report
must be accompanied by a Certificate, verified under oath by the
Board of Directors, that the proceeds of any Bingo game or raffle
have been used for these lawful, religious, charitable, community,
or educational purposes for which the organization is specifically
chartered or organized, and that the operations of Bingo games or
raffles have been in accordance with the provisions of Article 1.1
of Chapter 8, Title 18.2 of the Code of Virginia?
9. Does your organization understand that a two (2) percent audit
fee of the gross receipts must be paid to the County of Roanoke
upon submission of the annual financial report due on or before the
first of December? yes
10. Does your organization understand that this permit is valid
only in the County of Roanoke and only at such locations, and for
such dates, as are designated in the permit application? yes
11. Does your organization understand that no person, except a
bona fide member of any such organization who shall have been a
member of such organization for at least ninety days prior to such
participation, shall participate in the management, operations, or
conduct of any bingo game or raffle, and no person shall receive
any remuneration for participating in management, operations, or
conduct of any such game or raffle? yes
12. Has your organization attached a check for the annual permit
fee in the amount of $25.00 payable to the County of Roanoke? yes
5
-E
13. Does your organization understand that any organization found
in violation of the County Bingo and Raffle Ordinance or Section
18.2-340.10 of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? ,io
***14. Has your organization attached a complete list of its
membership to this application form? yes
***15. Has your organization attached a copy of its bylaws to this
application form? yes
16. Has the organization been declared exempt from property
taxation under the Virginia Constitution or statues? no
If yes, state whether exemption is for real, personal property, or
both and identify exempt property.
17. State the specific type and purpose of the organization.
To raise funds for and to acquire property for wildlife.
18. Is this organization incorporated in Virginia? no
If yes, name and address of Registered Agent:
19. Is the organization registered with the Virginia Department of
Agriculture and Consumer Affairs pursuant to the Charitable
Solicitations Act, Section 57-48 of the Virginia Code? no
(If so, attach copy of registered agent.)
Has the organization been granted an exemption from registration by
the Virginia Department of Agriculture and Consumer Affairs? no
(If so, attach copy of exemption.)
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
ALL RAFFLE APPLICANTS DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF
SUCH ARTICLES, AND PROCEED TO NOTARIZATION.
Article Description
*** Eist just for Virginia
Fair Market Value
J 0 0 0 `'�'
�- 7
ALL BINGO APPLICANTS MUST ANSWER QUESTIONS 20 - 27 BEFORE
NOTARIZATION
RAFFLE APPLICANTS, GO TO NOTARIZATION.
20. Does your organization understand that the bingo games shall
not be conducted more frequently than two calendar days in any
calendar week?
21. Does your organization understand that it is required to keep
complete records of the bingo game. These records based on §18.2-
340.6 of the Code of Virginia and §4.98 of the Roanoke County Code
must include the following:
a. A record of the date, quantity, and card value of instant
bingo supplies purchased, as well as the name and address of
the supplier of such instant bingo supplies, and written
invoice or receipt is also required for each purchase of
instant bingo supplies?
b. A record in writing of the dates on which Bingo is played,
the number of people in attendance on each date, and the
amount of receipts and prizes on each day?
(These records must be retained for three years.)
C. A record of the name and address of each individual to whom a
door prize, regular or special Bingo game prize or jackpot
from the playing of Bingo is awarded?
d. A complete and itemized record of all receipts and disburse-
ments which support, and that agree with, the quarterly and
annual reports required to be filed, and that these records
must be maintained in reasonable order to permit audit?
22. Does your organization understand that instant Bingo may only
be conducted at such time as regular bingo game is in progress, and
only at such locations and at such times as are specified in this
application?
23. Does your organization understand that the gross receipts in
the course of a reporting year from the playing of instant Bingo
may not exceed 33 1/3% of the gross receipts of an organization's
Bingo operation?
24. Does your organization understand it may not sell an instant
bingo card to an individual below sixteen years of age?
rl
25. Does your organization understand that an organization whose
gross receipts from all bingo operations that exceed or are
expected to exceed $75,000 in any calendar year shall have been
granted tax-exempt status pursuant to Section 501C Internal Revenue
Code Service? (Certificate must be attached.)
26. Does your organization understand that a Certificate of
Occupancy must be obtained or be on file which authorizes this use
at the proposed location?
27. Does your organization understand that awards or prize money
or merchandise valued in excess of the following amounts are
illegal?
a. No door prize shall exceed twenty-five dollars.
b. No regular Bingo or special Bingo game shall exceed One
Hundred dollars.
C. No jackpot of any nature whatsoever shall exceed One
Thousand Dollars, nor shall the total amount of jackpot
prizes awarded in any one calendar day exceed One Thousand
Dollars.
28. Does you organization understand that annual gross receipts
from bingo games or raffles in excess of five hundred thousand
dollars ($500,000.00), shall attach to such report an opinion of a
licensed independent certified public accountant that (i) the
annual financial report presents fairly, in all material respects,
beginning cash, receipts, operating cost, use of proceeds, and
ending cash. (ii) the proceeds of any bingo games or raffles have
been used for those lawful, religious, charitable, community or
education purposes? Does your organization
understand the failure to file the opinion of a licensed
independent certiied public accountant shall cause the automatic
revocation of permit?
8
d _?
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
NOTARIZATION: THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS
I hereby swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered.
Signed by:
N1.
Name Title Home Address
Subscribed and sworn bef a me this i� ,�
�' , ;� day of ,�''/x� 19 / ..2i
in the County/Cid-of Virginia.
My commission expires:
19
Notary Publ
RETURN THIS COMPLETED APPLICATION TO:
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018-0513
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
. 2
y /2
Date ftifimrss loner of bte Reven
The above application is not approves.
a • ;. - 9�1
Date
Ic
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 8, 1994
RESOLUTION 2894-4.h REQUESTING EXTENSION OF
TIME FOR REVIEW OF BASIC CABLE RATE FILINGS
WHEREAS, the County of Roanoke's "Certification of
Franchising Authority to Regulate Basic Cable Service Rates . . . I'll
F.C.C. Form 328, was filed with the Federal Communication
Commission on October 12, 1993, and on October 26, 1993, this Board
adopted Ordinance 102693-4 establishing "Procedures and Standards
for the Regulation of Cable Television Rates ."; and
WHEREAS, by certified letter dated November 1, 1993,
received on November 2, 1993, Cox Cable Roanoke, Inc. was formally
notified of the receipt by the F.C.C. of the County's Form 328 and
the Board's adoption of the aforesaid Ordinance; and
WHEREAS, on January 7, 1994, the County of Roanoke
received a completed F.C.C. Form 393, "Request for Cable Rate
Approval" from Cox Cable Roanoke, Inc. as required for regulation
and approval of basic cable service rates which Form 393 was
forwarded to the offices of Moss & Barnett, of Minneapolis,
Minnesota, for their audit, review and report to this Board on the
reasonableness of Cox Cable Roanoke, Inc.'s rate request; and
WHEREAS, by letter received by the County Attorney's
Office on January 31, 1994, Moss & Barnett, the County's retained
legal counsel for this rate review, requests specified additional
information from Cox Cable Roanoke, Inc., in order to permit review
of all relevant information and issues relating to this rate
request; and
WHEREAS, the F.C.C.Is "Report and Order on Rate
Regulation" authorizes a franchising authority to extend for up to
90 days the effective date of proposed basic cable service rates to
permit the authority to make a final determination on the
information submitted by the cable operator. To toll the effective
date of the proposed rates, the franchising authority must issue a
brief order or resolution explaining that it needs additional time
to review the proposed rates; and
WHEREAS, notice must be provided to the cable operator within
30 days of receipt of their Form 393 of this 90 day extension and
the County Attorney's Office mailed to Cox Cable Roanoke, Inc. on
February 2, 1994, by certified mail, return receipt requested, such
a letter of notification.
BE IT RESOLVED by the Board of Supervisors of the County of
Roanoke, as follows:
1. That the initial 30 day period for the review of the
proposed basic cable service rates of Cox Cable Roanoke, Inc.,
as set forth in the F.C.C. Form 393 received by the County of
Roanoke on January 7, 1994, is hereby extended for 90
additional days in order to obtain and review additional
information from Cox Cable Roanoke, Inc. as to the
justification for its rate request. This action is being
taken to ensure that the proposed rate is within the
reasonableness standard established by the Federal
Communications Commission in its "Report and Order on Rate
Regulation."
2. That the letter of notice mailed to Cox Cable Roanoke,
Inc. from the Office of the County Attorney on February 2,
1994, is hereby ratified and affirmed by this Board as
authorized by this Board of Supervisors, as the franchising
authority for cable operators in Roanoke County, as tolling
the effective date for the basic cable service rates submitted
on January 7, 1994, for an additional 90 days. If no action
be taken by this Board within this additional time period, the
proposed rates will go into effect, subject to subsequent
refund orders.
2
3. This resolution shall be effective from the date of its
adoption.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 8, 1994
RESOLUTION 2894-5 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session