HomeMy WebLinkAbout5/10/1994 - Adopted Board RecordsA-51094-1
ACTION NO.
ITEM NUMBER Z — J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 10, 1994
AGENDA ITEM: Request for Approval to Renew Health Insurance Contract for School and
County Employees
COUNTY ADMINISTRATOR'S COMMENTS:
There Is a 25% Increase in County rates which amounts to $600,000. $200,000 will come from
Insurance reserves, $200,000 [a Included In the proposed budget, and $200,000 will be passed on
to the employees - the first Increase for employees In 5 years. Recommend that we maintain the
current 241er plan as proposed by staff.
SUMMARY OF INFORMATION: A team of County employees and a team of School employees
reviewed the Blue Cross and Blue Shield renewal rates with the assistance of an outside consultant.
Represented on the teams were Human Resources, Finance, Procurement, the Employee Advisory
Committee, School Budget Department, School Teachers, and the RCEA. The teams support the
renewal rates shown on Attachment A which represents a 25.67% increase in County rates and a
14.32% decrease in School rates. The coverage will remain unchanged for 1994-95.
The increase in the County rate is based upon claims expense for the 1993-94 fiscal year. This increase
in claims expense is not related to one or two single occurrences but rather is reflective across the board
of overall claims increases. The decrease on the School premium is the culmination of four years of
effort to encourage increased participation by continually lowering the rate charged to the School
employees. For 1994-95, we have equalized the single coverage rate paid by the County employee and
the School employee at $32.18.
Attachment B shows the changes that we would need to made to the rate structure for County
employees if we were to consider adding an employee + one minor tier or an employee + one
dependent tier. Since the same amount of money would need to be collected in total from the entire
County group, the addition of another tier has an unfavorable impact on the family premium. Because
of this unfavorable impact the committee desires to maintain our current two tiered rate structure. In
addition, the Schools are currently notifying their participants that they are seriously considering
eliminating the employee + one minor tier from their program for the 1995-96 fiscal year.
The increase in the County health insurance premium is paid for with a combination of additional
County funds, the use of insurance reserves and an increase to be passed along to the employee. The
2)-I
employee increase will be $5.94 per month for single coverage and $14.88 for family coverage. This
is the first increase in health insurance premiums to be passed along to the County employees in five
years.
The School Board approved the attached rate schedule for School employees at their meeting on April
28, 1994. We are bringing this item to the Board at this time so that the Schools can have their
enrollment period before summer vacation.
FISCAL IMPACT: Funds are already included in the 1994-95 proposed budget to cover the School
and County portion of the health insurance plan.
STAFF RECOMMENDATION: Staff recommends adopting the health insurance rates shown on
Attachment A effective July 1, 1994 for School and County employees for the 1994-95 fiscal year.
Respectfully submitted,
r' Q.� k
Diane D. Hyatt
Director of Finance
Approve by,
er C. Hodge
County Administrator
ACTION
VOTE
Approved (
Motion by: Bob L. Johnson
No Yes Absent
Denied ()
motion to approve
Eddy
x _ _
Received ()
contract
Johnson
_ x _
Referred ()
Kohinke
x
To ()
Minnix
_ _
_ x
Nickens
x
cc: File
Diane
D. Hyatt, Director of Finance
D. Keith
Cook, Director of Human
Resources
County of Roanoke and
County of Roanoke Schools
Blue Cross/Blue Shield
Health Insurance Rates
COUNTY RATES
Z-/
Attachment A
May 4, 1994 M:\Finance\COmmon\Bond\BC-Rates
Total
County
Employee
Premium
Benefit
Portion
1994-1995
Single
181.94
149.76
32.18
Family
442.28
267.26
175.02
1993-1994
Single
$144.78
$118.54
$ 26.24
Family
351.94
191.80
160.14
SCHOOL RATES
1994-1995
Single
196.41
164.23
32.18
Employee + 1 minor
288.72
179.27
109.45
Family
498.89
248.89
250.00
1993-1994
Single
229.26
197.07
32.19
Employee + 1 minor
337.00
227.55
109.45
Family
582.32
296.99
285.33
May 4, 1994 M:\Finance\COmmon\Bond\BC-Rates
Attachment B
County of Roanoke
Comparison of Insurance Structures
The following reflects the premiums associated with offering different tier structuring to County
employees. These scenarios are based upon approximately 50 people participating in the Single
+ 1 minor tier, and 90 people participating in the Single + 1 dependent tier.
Current Employee + Employee +
Structure One Minor One Dependent
Single
Single + 1 minor
Single + 1 Dependent
Family
May 4, 1994 M:\Finance\Common\Board\BC-Rates
$181.94 $181.94 $181.94
307.21
329.71
442.28 480.01 515.17
A-51094-2
ACTION #
ITEM NUMBER —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 10, 1994
SUBJECT: Request for funding for Citizens Handbook
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND INFORMATION: The Board has asked staff to prepare a
citizens handbook, which would be available primarily for new
residents, but would also provide information generally useful to
anyone living in the County.
SUMMARY OF INFORMATION: Attached is the draft text of the proposed
citizens handbook. It has been reviewed by the Customer Service
Resource Committee, the department heads and the Board of Super-
visors and all suggested changes have been incorporated. The
format has not yet been finalized, and the book would contain color
and graphics to make it more inviting and easier to use. The
center of the book will contain a list of important telephone
numbers, and we will also include an extensive index and table of
contents.
The cost of printing and distributing the book depends on the
number required and the method of distribution. We have received
the following estimate:
Ll
PRINTING:
No. of Copies
5,000
10,000
20,000
40,000
DISTRIBUTION
Method
Cost per Copy
.64/copy
.52/copy
.47/copy
.40/copy
Through realtors, libraries, Utility Billing,
Treasurer, Commissioner of the Revenue, Voter
Registration, walk-in requests for
information to the County, etc.
Mailing to all Roanoke County Addresses
(Can go bulk rate at .20/copy - this method
is computerized through a mail house and
requires little staff time.)
Advertising availability on Cable Television
Channel, and mailing to citizens who respond
(anticipate approximately 1,000 - this would
require significant staff time to address
the books.)
Regular rate (if book is held to
cost of 1st class letter)
Bulk rate (may be able to use,
if requests are held and books
are mailed at one time)
2--2
$3188.30
$5189.29
$9409.44
$16,000.00
Cost
$8,000.00
$2,900.00
$2,000.00
FISCAL IMPACT: Depending on the alternative chosen, the price
ranges from $3,188.30 for printing 5,000 and distributing through
free methods to $24,000 for printing 40,000 and mailing to all
County households. Funding is available for all alternatives in
the Board Contingency Fund.
ALTERNATIVES•
Alternative 1. Print 10,000 and distribute through free methods,
allowing staff to make an assessment as to future
demand for the publication. Cost: $5,189.29.
Z —
Alternative 2. Print 40,000 and distribute to County households
through a mail house. This would reach all
citizens, and would allow them to have the
information in an equitable manner, and would
require the least amount of staff time for
distribution. Cost: $24,000.00.
Alternative 3. Print less than 40,000 and distribute to target
groups. Staff would need to determine which groups.
to include for mailing, and not all households
would receive the information. This would require
significant staff time for choosing the recipients
and addressing the books. Cost: would depend on
how many were printed and mailed.
RECOMMENDATION: Staff recommends Alternative 1, for the first
printing, with consideration in future years for implementation of
Alternative 2.
&&-, Z�c
Anne Marie Green ti'mer C. 6dgdF
Director, Community Relations County Administrator
Approved 6c)
Denied ( )
Received ( )
Referred
To
ACTION VOTE
Motion by: H. Odell Minnix No Yes
motion to approve $5.189 Eddy _x
funding from Board Kohinke x
Contingency Fund to publish Johnson x
handbook Minnix x
cc: File
Diane Hyatt, Director of Finance
Anne Marie Green, Director, Community Relations
3
Absent
A-51094-3
ACTION NO.
ITEM NUMBER `
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 10, 1994
AGENDA ITEM: Request for additional funding for the June
14, 1994 Democratic Primary Election
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The costs for this election were not included in the 1993-94 budget
due to the fact that the Democratic Party did not call for this
election until March, 1994.
SUMMARY OF INFORMATION:
Estimated costs for this election are as follows:
Election Officials $11,000
FICA 850
Ballots - Machine & Paper 275
Rent of Trucks 1,000
Set up of Machines & Election
day service 4,500
Supplies, Copying, Postage 250
Rent of Voting Places 180
$18,055
FISCAL IMPACT:
$18,055 is requested from the Board Contingency Fund.
STAFF RECOMMENDATION:
Staff recommends approval of additional funds in the amount of
$18,055 from the Board Contingency Fund.
Respectfully submitted,
E. lizabeth Leah
Registrar
Approv,#d by -
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (x)
Motion by: H. Odell Minnix
No
Yes Abs ent
Denied ( )
to approve $18,055 funding
Eddy
x
Received ( )
from Board Contingency Fund
Johnson
x
Referred ( )
Kohinke
x
To ( )
Minnix
x
Nickens
x
cc: File
Diane D. Hyatt, Director, Finance
E. Elizabeth Leah, Registrar
A-51094-4
ACTION NO.
ITEM NUMBER -Z : 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 10, 1994
AGENDA ITEM: Request from the Circuit Court Judges for
Upgrades to the Courtroom Audio Visual System
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
In 1988 the Roanoke County Circuit Court received an audio visual
system as part of a pilot program sponsored by the Virginia Supreme
Court. The County is the only circuit court in the State of
Virginia participating in the program.
SUMMARY OF INFORMATION:
The audio visual equipment is now over six years old. Since 1988,
manufacturers have made substantial improvements to these systems,
and the County's old system should be replaced. The Circuit Court
Judges requested that Clerk of Circuit Court Steve McGraw obtain
information on upgrading the equipment for two courtrooms. The
estimate for two recorder/players, associated equipment, and
installation labor is $9568.00.
FISCAL IMPACT:
The cost to upgrade the system is $9568.00. At this time there are
no additional costs for tapes or maintenance. There are currently
enough tapes to last until the middle of 1995. Any additional
maintenance costs will be included in future budgets. The funds
could be appropriated from the Courthouse Maintenance Fund if that
is agreeable with the committee which expends these funds. Other
potential funding sources are the Board Contingency Fund or the
General Fund Unappropriated Balance.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve funding in
the amount of $9568.00 from the Courthouse Maintenance Fund to
purchase an upgraded audio visual system for the Circuit Court
Judges.
Respectfully Submitted:
4/ysZ�� Z14 ., I
lmer C.Hodg
County Administrator
___________________________________
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix No Yes Absbnt
Denied ( ) motion to approve fu nding(9.568)Eddy x
Received ( ) from the Courthouse Maintenance Johnson x
Referred ( ) Fund Kohinke x
To ( ) Minnix x
Nickens x
cc: File
Diane D. Hyatt, Director, Finance
Judge Kenneth E. Trabue, Circuit Court
Steven A. McGraw, Clerk, Circuit Court
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 10, 1994
RESOLUTION 51094-5 AUTHORIZING THE EXECUTION OF A LICENSE
AGREEMENT WITH J. M. BANE & CO. (TANGLEWOOD MALL) FOR A
POLICE SUB -STATION
WHEREAS, Tanglewood Mall has agreed to allow the Police
Department to use a portion of its property for a Police Department
Sub -Station; and
WHEREAS, a sub -station at this location will significantly
improve the public health, safety, and welfare; and
WHEREAS, the location of a Police Department sub -station at
Tanglewood Mall will benefit the citizens and taxpayers of Roanoke
County.
NOW, THEREFORE, be it resolved by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That a License Agreement dated May 6, 1994, with J. M.
Kane & Co. for 1326 square feet for a term expiring December 31,
1994 and for the sum of $1.00 is hereby authorized and approved.
2. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County as
are necessary to accomplish this transaction, all of which shall be
upon a form approved by the County Attorney.
On motion of Supervisor Kohinke to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
1
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
John Cease, Chief of Police
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 10, 1994
ORDINANCE 51094-6 AMENDING ORDINANCE 21192-6 AUTHORISING
THE LEASE OF REAL ESTATE, A PORTION OF THE OLD STARKEY
SEWAGE TREATMENT PLANT PROPERTY, TO THE VALLEY SOCCER
CLUB, INC.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of § 18.04 of the Roanoke
County Charter, a first reading concerning amending the lease of a
portion (Area 2) of the Old Starkey Sewage Treatment Plant as shown
on Exhibit "A" attached to this ordinance was held on April 26,
1994. The second reading on this matter was held on May 10, 1994.
2. That it is in the County's best interests to amend
Ordinance 21192-6 as follows:
a. That the Lease Agreement made and entered into the
22nd day of March, 1993, by and between the County and the Tenant
for the real estate located at 6661 Merriman Road consisting of
approximately 14.51 acres is hereby terminated and extinguished.
b. That the Tenant is relieved from its obligation to
construct three regulation youth outdoor soccer fields on this
property.
C. That for a period of ten years from the date of this
agreement, it is expressly understood that the subject property
shall be used exclusively for soccer and related activities.
d: That, subject to County review and approval,
Southwest County Soccer Club retains the right to construct and
1
operate the concession, restroom and other related facilities on
said property.
e. That the effective date for the termination and
extinguishment of all other provisions of the aforesaid Lease
Agreement shall be May 1, 1994.
3. That subject to an appropriation of $144,500 from the
1992 Bond referendum proceeds by the Board of Supervisors of
Roanoke County, Virginia, the County intends to exercise its best
efforts to construct and develop four soccer fields and parking
therefor, and to provide outdoor lighting for two of said soccer
fields. This proposed construction is subject to an appropriation
of funds by the Board of Supervisors of Roanoke County, Virginia,
and actual construction costs may result in fewer facilities and
improvements being constructed on this property.
4. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County as
are necessary to accomplish this transaction, all of which shall be
upon a form approved by the County Attorney
On motion of Supervisor Minnix to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
'?') CL -LV— -'-W.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
2
cc: File
John M. Chambliss, Jr., Assistant Administrator
Pete Haislip, Director, Parks & Recreation
Paul M. Mahoney, County Attorney
Gary Robertson, Director, Utility
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 10, 1994
ORDINANCE 51094-7 AUTHORIZING THE EXECUTION OF
A DEED OF EASEMENT BETWEEN ROANOKE COUNTY AND
THE CITY OF ROANOKE TO FACILITATE THE CON-
STRUCTION BY THE CITY OF A WATER LINE ALONG
GRANVILLE STREET IN THE HOLLINS MAGISTERIAL
DISTRICT
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property is hereby declared
to be surplus and is being made available for other public uses;
and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading and public hearing was
held on April 26, 1994; and a second reading was held on May 10,
1994, concerning the conveyance of a 30' wide permanent water line
easement and two 10' wide temporary construction easements along a
50' wide unimproved street known as "Granville Street" to the City
of Roanoke; and
3. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County as
are necessary to accomplish the conveyance of said easement, all of
which shall be upon form approved by the County Attorney.
On motion of Supervisor Johnson to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
1
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Engineering & Inspections
Jeffrey Bailey, Engineering & Inspections
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Gladys Yates, Roanoke City Attorney's Office
CORRECTED 6/17/94 - CONDITION #3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 10, 1994
ORDINANCE 51094-8 GRANTING A SPECIAL USE
PERMIT TO CENTURY ROANOKE CELLULAR CORP. TO
ERECT A BROADCASTING TOWER LOCATED .4 MILE
NORTH OF THE INTERSECTION OF BENT MOUNTAIN
ROAD AND AIRPOINT DRIVE (TAX MAP NOS. 103.00-
1-35 AND 34), WINDSOR HILLS MAGISTERIAL DIS-
TRICT
WHEREAS, Century Roanoke Cellular Corp. has filed a petition
to erect a broadcasting tower to be located .4 mile north of the
intersection of Bent Mountain Road and Airpoint Drive in the
Windsor Hills Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this
matter on April 5, 1994; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a first reading on this matter on March 22, 1994; the second
reading and public hearing on this matter was held on April 26,
1994, and continued to May 10, 1994.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special use
permit to erect a broadcasting tower to be located .4 mile north on
the intersection of Bent Mountain Road and Airpoint Drive in the
Windsor Hills Magisterial District is substantially in accord with
the adopted 1985 Comprehensive Plan pursuant to the provisions of
§ 15.1-456 (b) of the 1950 Code of Virginia, as amended.
1
2. That the Board hereby grants a Special Use Permit to
Cellular One to erect a broadcasting tower to be located .4 mile
north on the intersection of Bent Mountain Road and Airpoint Drive
in the Windsor Hills Magisterial District subject to the following
amended conditions:
(1) There will be one tower (pole) with the height
limited to 35 feet consisting of one pole 30 feet
above the ground and two 5 -foot whip antennae, An.
additional conditions as requested by Supervisor Eddy, and carried
by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix
NAYS: Supervisor Eddy
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 10, 1994
RESOLUTION 51094-9 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for May 10, 1994, designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Request for Authorization to Initiate a Water
Project for the Red Lane Area.
2. Request for Approval of Funding for a Preliminary
Engineering Study as a Result of a Citizen Petition
to Provide Public Water Service to the Clearbrook
Area.
3. Request from the Virginia Department of
Transportation for a Resolution of Support for
Yellow Mountain Road Project.
4. Request from the Virginia Department of
Transportation for a Resolution of Support for
Cresthill Bridge and Approach Project.
5. Request for Acceptance of 0.18 Miles of Peregrine
Crest Circle into the Virginia Department of
Transportation Secondary System.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution after discussion of Items 1 and 2, and removal of Items
3 and 4, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
On motion of Supervisor Johnson to adopt Item 3 with
changes to the resolution, and carried by the following recorded
vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
On motion of Supervisor Johnson to adopt Item 4 with
changes to the resolution, and carried by the following recorded
vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
A -51094-9.a
ACTION #
ITEM NUMBER � /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 10, 1994
AGENDA ITEM: Authorization to Initiate a Water Project for the
Red Lane Area
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Seventeen (17) residents that live along Dennis Lane, Lilac Lane
and Hearth Lane have petitioned Roanoke County to supply public
water service under provisions of the County Code. A copy of the
petition and a map of the area is attached.
SUMMARY OF INFORMATION:
It's requested that the Board of Supervisors establish a special
water service area as indicated on the attached map so that a
special water connection fee for the area can be made. It is
further requested that Staff be allowed to notify the affected
property owners of the proposed project and provide them with a
service agreement. The agreement would include the not -to -exceed
special water connection fee and state the project was contingent
upon final approval by the Board of Supervisors.
Depending on the number of residents executing agreements, the
special water connection fee for public water service will be
between $5,000 and $5,500 per lot. In conjunction with this
project, a section of one -inch line presently maintained by Roanoke
County would be replaced at the expense of the Roanoke County
Utility Department.
After receipt of agreements from the affected property owners,
Staff will present a detailed report of the project for final
approval by the Board of Supervisors.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors authorize Staff to
initiate this project and establish a special water service area as
delineated on the attached map along with the special connection
fee for this area. It is further recommended that Staff be
authorized to send notice of the project and agreements for service
to all property owners within the special service area in order
that a commitment to the project can be made by the residents.
SUBMITTED BY:
Gary Ro a tson, P.E.
Utility Director
APPROVED:
-�eat'x�
E mer C. Hodge-"
County Administrator
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No
Denied ( ) Eddy
Received ( ) Johnson
Referred Kohinke
to Minnix
Nickens
cc: File
Gary Robertson, Director, Utility
Yes Abs ent
x
X
x
x
X
A -51094-9.b
ACTION #
ITEM NUMBER -7-
AT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 10, 1994
AGENDA ITEM: Approval of Funding for a Preliminary Engineering
Study as a Result of a Citizen Petition to Provide
Public Water Service to the Clearbrook Area
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval to send a letter of intent to the property owners. This Is such a vast territory
It is dHflcutt to determine how much It will cost each property owner. The Utility Dept will make
every effort to figure a cost and Include this information in the letter of Intent
BACKGROUND:
One -hundred eight property owners in the Clearbrook area have
petitioned the County for public water service under the Petition
for Public Works Process.
SUMMARY OF INFORMATION:
The Petition for Public Works is a process whereby citizens can
petition Roanoke County for public water. In order to provide the
property owners with cost information, it is necessary to have a
preliminary engineering study and plan completed for this area.
Staff will bring the results of the study to the citizens who must
agree to pay for the water extension.
If the citizens agree to pay for the public water extension,
approval will be brought back to the Board of Supervisors.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve a
Preliminary Engineering Study and Plan to provide public water to
the Clearbrook area.
0
SUBMITTED BY:
44.". '��
Gary Rob tson, P. E.
Utility Director
Elmer C. Hodge
County Administrator
�-a
ACTION VOTE
Approved ( Motion by: Bob L. Johnson No Yes Absent
Denied ( ) Eddy x
Received ( ) Johnson _x
Referred Kohinke x_
to Minnix _x
Nickens
cc: File
Gary Robertson, Director, Utility
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 10TH DAY OF MAY, 1994, ADOPTED THE FOLLOWING:
RESOLUTION 51094-9.0 REQUESTING ACCEPTANCE OF PEREGRINE CREST
CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY ROAD SYSTEM
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County; and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board that the streets meet the
requirements established by the Subdivision Street Reguirements of
the Virginia Department of Transportation; and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer of the Virginia
Department of Transportation.
Recorded Vote
Moved By: Bob L. Johnson
Seconded By: Not Required
Yeas: Supervisors Johnson, Kohinke, Minnix, Eddy
Nays: None
Absent: Supervisor Nickens
A Copy Teste:
N
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
I hereby certify that the foregoing is a true and correct copy of
Resolution 51094-9.c requesting acceptance of Peregrine Crest
Circle into the Virginia Department of Transportation Secondary
Road System adopted by the Roanoke County Board of Supervisors by
a unanimous recorded vote on Tuesday, May 10, 1994.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) Peregrine Crest Circle from the intersection of Fox Ridge
(Route 1420) to the cul-de-sac.
LENGTH: (1).18 MILES
RIGHT OF WAY: (1) 50 FEET
ROADWAY WIDTH: (1) 30 FEET
SURFACE WIDTH: (1) 20 FEET
SERVICE: (1) 7 HOMES
ROANOKE COUNTY ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE
ENGINEERING & VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
INSPECTIONS DEPAR MENM
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 10, 1994
RESOLUTION 51094-10 APPROVAL AND SUPPORT
OF THE VIRGINIA DEPARTMENT OF TRANSPORTATIONIS
PROJECT 0668-080-229,C501, YELLOW MOUNTAIN ROAD.
WHEREAS, the Virginia Department of Transportation held a
location and design public hearing on March 16, 1994 for the
purposes of discussing the proposed improvements to Yellow Mountain
Road project; and
WHEREAS, the Board of Supervisors does hereby approve and
support the improvements as proposed to Yellow Mountain and as
outlined in Roanoke County's Six Year Construction Plan for Fiscal
Year 1994-2000.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution
duly attested be forthwith forwarded to the Virginia Department of
Transportation Salem Residency Office by the Clerk to the Board of
Supervisors.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
rn4a� .fid . Q
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Jeff Echols, Resident Engineer, Virginia Department of
Transportation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 10, 1994
RESOLUTION 51094-11 REQUESTING APPROVAL AND
SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S
PROJECT 1658-080-223,C5011B667, CRESTHILL DRIVE
WHEREAS, the Virginia Department of Transportation held a
location and design public hearing on April 21, 1994 for the
purposes of discussing the proposed improvements to Cresthill Drive
project; and
Whereas, the Board of Supervisors does hereby approve and
support the improvements as proposed to Cresthill Drive and as
outlined in Roanoke County's Six Year Construction Plan for Fiscal
Years 1994-2000.
NOW, Therefore, BE IT RESOLVED that a copy of this resolution
duly attested be forthwith forwarded to the Virginia Department of
Transportation Salem Residency Office by the Clerk to the Board of
Supervisors.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Jeff Echols, Resident Engineer, Virginia Department of
Transportation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 10, 1994
RESOLUTION 51094-12 APPROVING THE FISCAL YEAR 1994-1995
BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, Section 22.1-93 of the the Code of Virginia, 1950, as
amended, provides that the governing body of the county shall
prepare and approve an annual budget for educational purposes; and,
WHEREAS, said budget shall be prepared and approved for
informative and fiscal planning purposes only; and,
WHEREAS, a brief synopsis of said budget was published as
required by the provisions of Section 15.1-162 of the State Code,
and the public hearing as required thereon was held on April 26,
1994.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia:
1) That there is hereby approved the annual budget for
Fiscal Year 1994-1995 for the educational purposes of the County
School Board for Roanoke County, Virginia, as follows:
ADOPTED PROPOSED
FY 1993-94 FY 1994-95
Summary of Revenues BUDGET BUDGET
School Operating:
State Sales Tax $ 6,411,000 $ 6,823,468
Disparity Funding -0- 145,062
Other State Revenue 26,309,299 26,769,270
Federal Revenue 142,368 138,800
Local Appropriation 34,231,440 370,563,192
Beginning Balance 450,318 �..
Other 590.980 368,392
TOTAL SCHOOL OPERATING 68,135,405 711808,184
r
Cafeteria
2,880,000
2,945,000
Grants
2,298,023
1,874,493
Textbook
693,975
695,726
Capital
149,517
_p_
Bus
90,318
_p_
TOTAL SCHOOL REVENUES
$74,247,238
77,323,403
Summary of Expenditures
School Operating
$68,135,405
$71,808,184
Cafeteria
2,880,000
2,945,000
Grants
2,298,023
1,874,493
Textbooks
693,975
695,726
Capital
149,517
_q_.
Bus
90,318
_p_
TOTAL SCHOOL
EXPENDITURES
$74,247r238
77,323,403
2) That the preparation and approval of this budget is for
informative and fiscal planning purposes only.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
'11(v. 0-"-Z-7t-
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 10, 1994
RESOLUTION 51094-13 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the
Certification Resolution, and carried by the following recorded
vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 10, 1994
RESOLUTION 51094-14 PURSUANT TO SECTION 15.1-238(E) OF
THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE
ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF
LAND OWNED BY MERRIMAN SEARS, AND ROGER AND SUZANNE S.
LAPLACE FOR THE WATER TRANSMISSION LINE PROJECT
Following a public hearing of the Board of Supervisors of
Roanoke County on Tuesday, April 26, 1994, at 7:00 p.m., after due
notice to the public, this Board makes the following findings of
fact and adopted the following resolution:
BE IT RESOLVED by the board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Water Transmission Line Project has been
approved to provide a source of water for the citizens of Roanoke
County.
2. That the project is necessary for the general health,
safety and welfare of the public, and specifically will provide a
long-term water source in Roanoke County.
3. That acquisition of an interest in certain parcels of
land, described below, is necessary for construction of water
transmission lines from the Roanoke County Water Treatment Plant to
southwest Roanoke County.
4. In order to complete this Project, the County needs to
acquire an interest in the properties described below:
(a) OWNER: Merriman Sears;
PROPERTY DESCRIPTION: Parcel of land located near Hidden
Woods Drive, Roanoke County, Virginia (Roanoke County Tax
Map No. 66.00-01-07.)
See attached plat identified as "EXHIBIT B" showing water
easement and temporary construction easement to be acquired from
Merriman Sears.
(b) OWNER: Roger Laplace and Suzanne S. LaPlace; Property
description: Parcel of land located near Whippoorwill
Lane in Roanoke County, Virginia (Roanoke County Tax Map
No. 74.00-01-40.
See attached plat identified as "EXHIBIT D" showing water
easements and temporary construction easement to be acquired from
Roger LaPlace and Suzanne S. LaPlace.
5. That the fair market value of the interest in the
property to be taken and damages to the residue of such property,
if any, is as follows:
PROPERTY OWNER FAIR MARKET VALUE
AND DAMAGES, IF ANY
Merriman Sears $5,983.00
Roger LaPlace
and Suzanne S. LaPlace $ 414.00
6. That each of the landowners have been offered the amounts
listed in paragraph 5 above for an interest in their property and
that each offer was refused by the landowners. Therefore, the only
feasible way of acquiring the land described above is by
condemnation.
7. That it is necessary for the County to immediately enter
upon and take possession of the properties described above and
commence construction of such water transmission lines and any
other appurtenances to the water supply system in order to more
adequately serve the needs of the citizens of Roanoke County and to
2
institute and conduct appropriate condemnation proceedings as to
the above-described property as provided by law and by this
resolution the County hereby states its intent to do so.
8. That pursuant to the provisions of Section 15.1-238(E) of
the Code of Virginia, 1950, as amended, the Board finds that it is
necessary to be vested with those powers granted the Commonwealth
Transportation Commissioner pursuant to Sections 33.1-119 through
33.1-129, both inclusive, in order to enter upon the property to be
condemned prior to or during the condemnation proceeding for the
construction of water transmission lines and any other
appurtenances to the water supply system as described above.
9. That the Roanoke County Board of Supervisors hereby
condemn the interest in the properties shown on Exhibit B and D
attached hereto and made a part of this resolution and authorizes
the County Administrator and the County Attorney to sign all papers
and documents necessary to this end on behalf of the County.
10. That the Roanoke County Board of Supervisors shall in
accordance with Section 15.1-238(E) of the 1950 Code of Virginia,
as amended, be vested with those powers granted to the Commonwealth
Transportation Commissioner pursuant to Section 33.1-119 through
33.1-129, both inclusive, in order to enter upon and take the
condemned property prior to or during the condemnation proceeding
so that the construction and maintenance of the water transmission
lines as described above may be commenced immediately the Board of
Supervisors shall perform the duties and functions required of the
Commonwealth Transportation Commissioner in such statutes.
3
11. That notice of this condemnation setting forth the
compensation offered shall be sent by certified mail to the
landowners as described above on or before May 17, 1994.
12. That the law firm of Martin, Hopkins & Lemon, P.C. shall
be the duly authorized agent and attorney for the County for the
purpose of instituting condemnation proceedings and the handling of
the acquisition of these properties for the County.
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Eddy
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Paul M. Mahoney, County Attorney
William B. Hopkins, Jr., Counsel for Roanoke Count-, Certified Copy
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
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