Loading...
HomeMy WebLinkAbout5/10/1994 - Adopted Board RecordsA-51094-1 ACTION NO. ITEM NUMBER Z — J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Request for Approval to Renew Health Insurance Contract for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS: There Is a 25% Increase in County rates which amounts to $600,000. $200,000 will come from Insurance reserves, $200,000 [a Included In the proposed budget, and $200,000 will be passed on to the employees - the first Increase for employees In 5 years. Recommend that we maintain the current 241er plan as proposed by staff. SUMMARY OF INFORMATION: A team of County employees and a team of School employees reviewed the Blue Cross and Blue Shield renewal rates with the assistance of an outside consultant. Represented on the teams were Human Resources, Finance, Procurement, the Employee Advisory Committee, School Budget Department, School Teachers, and the RCEA. The teams support the renewal rates shown on Attachment A which represents a 25.67% increase in County rates and a 14.32% decrease in School rates. The coverage will remain unchanged for 1994-95. The increase in the County rate is based upon claims expense for the 1993-94 fiscal year. This increase in claims expense is not related to one or two single occurrences but rather is reflective across the board of overall claims increases. The decrease on the School premium is the culmination of four years of effort to encourage increased participation by continually lowering the rate charged to the School employees. For 1994-95, we have equalized the single coverage rate paid by the County employee and the School employee at $32.18. Attachment B shows the changes that we would need to made to the rate structure for County employees if we were to consider adding an employee + one minor tier or an employee + one dependent tier. Since the same amount of money would need to be collected in total from the entire County group, the addition of another tier has an unfavorable impact on the family premium. Because of this unfavorable impact the committee desires to maintain our current two tiered rate structure. In addition, the Schools are currently notifying their participants that they are seriously considering eliminating the employee + one minor tier from their program for the 1995-96 fiscal year. The increase in the County health insurance premium is paid for with a combination of additional County funds, the use of insurance reserves and an increase to be passed along to the employee. The 2)-I employee increase will be $5.94 per month for single coverage and $14.88 for family coverage. This is the first increase in health insurance premiums to be passed along to the County employees in five years. The School Board approved the attached rate schedule for School employees at their meeting on April 28, 1994. We are bringing this item to the Board at this time so that the Schools can have their enrollment period before summer vacation. FISCAL IMPACT: Funds are already included in the 1994-95 proposed budget to cover the School and County portion of the health insurance plan. STAFF RECOMMENDATION: Staff recommends adopting the health insurance rates shown on Attachment A effective July 1, 1994 for School and County employees for the 1994-95 fiscal year. Respectfully submitted, r' Q.� k Diane D. Hyatt Director of Finance Approve by, er C. Hodge County Administrator ACTION VOTE Approved ( Motion by: Bob L. Johnson No Yes Absent Denied () motion to approve Eddy x _ _ Received () contract Johnson _ x _ Referred () Kohinke x To () Minnix _ _ _ x Nickens x cc: File Diane D. Hyatt, Director of Finance D. Keith Cook, Director of Human Resources County of Roanoke and County of Roanoke Schools Blue Cross/Blue Shield Health Insurance Rates COUNTY RATES Z-/ Attachment A May 4, 1994 M:\Finance\COmmon\Bond\BC-Rates Total County Employee Premium Benefit Portion 1994-1995 Single 181.94 149.76 32.18 Family 442.28 267.26 175.02 1993-1994 Single $144.78 $118.54 $ 26.24 Family 351.94 191.80 160.14 SCHOOL RATES 1994-1995 Single 196.41 164.23 32.18 Employee + 1 minor 288.72 179.27 109.45 Family 498.89 248.89 250.00 1993-1994 Single 229.26 197.07 32.19 Employee + 1 minor 337.00 227.55 109.45 Family 582.32 296.99 285.33 May 4, 1994 M:\Finance\COmmon\Bond\BC-Rates Attachment B County of Roanoke Comparison of Insurance Structures The following reflects the premiums associated with offering different tier structuring to County employees. These scenarios are based upon approximately 50 people participating in the Single + 1 minor tier, and 90 people participating in the Single + 1 dependent tier. Current Employee + Employee + Structure One Minor One Dependent Single Single + 1 minor Single + 1 Dependent Family May 4, 1994 M:\Finance\Common\Board\BC-Rates $181.94 $181.94 $181.94 307.21 329.71 442.28 480.01 515.17 A-51094-2 ACTION # ITEM NUMBER — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 SUBJECT: Request for funding for Citizens Handbook COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: The Board has asked staff to prepare a citizens handbook, which would be available primarily for new residents, but would also provide information generally useful to anyone living in the County. SUMMARY OF INFORMATION: Attached is the draft text of the proposed citizens handbook. It has been reviewed by the Customer Service Resource Committee, the department heads and the Board of Super- visors and all suggested changes have been incorporated. The format has not yet been finalized, and the book would contain color and graphics to make it more inviting and easier to use. The center of the book will contain a list of important telephone numbers, and we will also include an extensive index and table of contents. The cost of printing and distributing the book depends on the number required and the method of distribution. We have received the following estimate: Ll PRINTING: No. of Copies 5,000 10,000 20,000 40,000 DISTRIBUTION Method Cost per Copy .64/copy .52/copy .47/copy .40/copy Through realtors, libraries, Utility Billing, Treasurer, Commissioner of the Revenue, Voter Registration, walk-in requests for information to the County, etc. Mailing to all Roanoke County Addresses (Can go bulk rate at .20/copy - this method is computerized through a mail house and requires little staff time.) Advertising availability on Cable Television Channel, and mailing to citizens who respond (anticipate approximately 1,000 - this would require significant staff time to address the books.) Regular rate (if book is held to cost of 1st class letter) Bulk rate (may be able to use, if requests are held and books are mailed at one time) 2--2 $3188.30 $5189.29 $9409.44 $16,000.00 Cost $8,000.00 $2,900.00 $2,000.00 FISCAL IMPACT: Depending on the alternative chosen, the price ranges from $3,188.30 for printing 5,000 and distributing through free methods to $24,000 for printing 40,000 and mailing to all County households. Funding is available for all alternatives in the Board Contingency Fund. ALTERNATIVES• Alternative 1. Print 10,000 and distribute through free methods, allowing staff to make an assessment as to future demand for the publication. Cost: $5,189.29. Z — Alternative 2. Print 40,000 and distribute to County households through a mail house. This would reach all citizens, and would allow them to have the information in an equitable manner, and would require the least amount of staff time for distribution. Cost: $24,000.00. Alternative 3. Print less than 40,000 and distribute to target groups. Staff would need to determine which groups. to include for mailing, and not all households would receive the information. This would require significant staff time for choosing the recipients and addressing the books. Cost: would depend on how many were printed and mailed. RECOMMENDATION: Staff recommends Alternative 1, for the first printing, with consideration in future years for implementation of Alternative 2. &&-, Z�c Anne Marie Green ti'mer C. 6dgdF Director, Community Relations County Administrator Approved 6c) Denied ( ) Received ( ) Referred To ACTION VOTE Motion by: H. Odell Minnix No Yes motion to approve $5.189 Eddy _x funding from Board Kohinke x Contingency Fund to publish Johnson x handbook Minnix x cc: File Diane Hyatt, Director of Finance Anne Marie Green, Director, Community Relations 3 Absent A-51094-3 ACTION NO. ITEM NUMBER ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Request for additional funding for the June 14, 1994 Democratic Primary Election COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The costs for this election were not included in the 1993-94 budget due to the fact that the Democratic Party did not call for this election until March, 1994. SUMMARY OF INFORMATION: Estimated costs for this election are as follows: Election Officials $11,000 FICA 850 Ballots - Machine & Paper 275 Rent of Trucks 1,000 Set up of Machines & Election day service 4,500 Supplies, Copying, Postage 250 Rent of Voting Places 180 $18,055 FISCAL IMPACT: $18,055 is requested from the Board Contingency Fund. STAFF RECOMMENDATION: Staff recommends approval of additional funds in the amount of $18,055 from the Board Contingency Fund. Respectfully submitted, E. lizabeth Leah Registrar Approv,#d by - Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix No Yes Abs ent Denied ( ) to approve $18,055 funding Eddy x Received ( ) from Board Contingency Fund Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance E. Elizabeth Leah, Registrar A-51094-4 ACTION NO. ITEM NUMBER -Z : 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Request from the Circuit Court Judges for Upgrades to the Courtroom Audio Visual System COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1988 the Roanoke County Circuit Court received an audio visual system as part of a pilot program sponsored by the Virginia Supreme Court. The County is the only circuit court in the State of Virginia participating in the program. SUMMARY OF INFORMATION: The audio visual equipment is now over six years old. Since 1988, manufacturers have made substantial improvements to these systems, and the County's old system should be replaced. The Circuit Court Judges requested that Clerk of Circuit Court Steve McGraw obtain information on upgrading the equipment for two courtrooms. The estimate for two recorder/players, associated equipment, and installation labor is $9568.00. FISCAL IMPACT: The cost to upgrade the system is $9568.00. At this time there are no additional costs for tapes or maintenance. There are currently enough tapes to last until the middle of 1995. Any additional maintenance costs will be included in future budgets. The funds could be appropriated from the Courthouse Maintenance Fund if that is agreeable with the committee which expends these funds. Other potential funding sources are the Board Contingency Fund or the General Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve funding in the amount of $9568.00 from the Courthouse Maintenance Fund to purchase an upgraded audio visual system for the Circuit Court Judges. Respectfully Submitted: 4/ysZ�� Z14 ., I lmer C.Hodg County Administrator ___________________________________ ACTION VOTE Approved (x) Motion by: H. Odell Minnix No Yes Absbnt Denied ( ) motion to approve fu nding(9.568)Eddy x Received ( ) from the Courthouse Maintenance Johnson x Referred ( ) Fund Kohinke x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Judge Kenneth E. Trabue, Circuit Court Steven A. McGraw, Clerk, Circuit Court AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION 51094-5 AUTHORIZING THE EXECUTION OF A LICENSE AGREEMENT WITH J. M. BANE & CO. (TANGLEWOOD MALL) FOR A POLICE SUB -STATION WHEREAS, Tanglewood Mall has agreed to allow the Police Department to use a portion of its property for a Police Department Sub -Station; and WHEREAS, a sub -station at this location will significantly improve the public health, safety, and welfare; and WHEREAS, the location of a Police Department sub -station at Tanglewood Mall will benefit the citizens and taxpayers of Roanoke County. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a License Agreement dated May 6, 1994, with J. M. Kane & Co. for 1326 square feet for a term expiring December 31, 1994 and for the sum of $1.00 is hereby authorized and approved. 2. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens 1 A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John Cease, Chief of Police AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE 51094-6 AMENDING ORDINANCE 21192-6 AUTHORISING THE LEASE OF REAL ESTATE, A PORTION OF THE OLD STARKEY SEWAGE TREATMENT PLANT PROPERTY, TO THE VALLEY SOCCER CLUB, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of § 18.04 of the Roanoke County Charter, a first reading concerning amending the lease of a portion (Area 2) of the Old Starkey Sewage Treatment Plant as shown on Exhibit "A" attached to this ordinance was held on April 26, 1994. The second reading on this matter was held on May 10, 1994. 2. That it is in the County's best interests to amend Ordinance 21192-6 as follows: a. That the Lease Agreement made and entered into the 22nd day of March, 1993, by and between the County and the Tenant for the real estate located at 6661 Merriman Road consisting of approximately 14.51 acres is hereby terminated and extinguished. b. That the Tenant is relieved from its obligation to construct three regulation youth outdoor soccer fields on this property. C. That for a period of ten years from the date of this agreement, it is expressly understood that the subject property shall be used exclusively for soccer and related activities. d: That, subject to County review and approval, Southwest County Soccer Club retains the right to construct and 1 operate the concession, restroom and other related facilities on said property. e. That the effective date for the termination and extinguishment of all other provisions of the aforesaid Lease Agreement shall be May 1, 1994. 3. That subject to an appropriation of $144,500 from the 1992 Bond referendum proceeds by the Board of Supervisors of Roanoke County, Virginia, the County intends to exercise its best efforts to construct and develop four soccer fields and parking therefor, and to provide outdoor lighting for two of said soccer fields. This proposed construction is subject to an appropriation of funds by the Board of Supervisors of Roanoke County, Virginia, and actual construction costs may result in fewer facilities and improvements being constructed on this property. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: '?') CL -LV— -'-W. Mary H. Allen, Clerk Roanoke County Board of Supervisors 2 cc: File John M. Chambliss, Jr., Assistant Administrator Pete Haislip, Director, Parks & Recreation Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 10, 1994 ORDINANCE 51094-7 AUTHORIZING THE EXECUTION OF A DEED OF EASEMENT BETWEEN ROANOKE COUNTY AND THE CITY OF ROANOKE TO FACILITATE THE CON- STRUCTION BY THE CITY OF A WATER LINE ALONG GRANVILLE STREET IN THE HOLLINS MAGISTERIAL DISTRICT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 26, 1994; and a second reading was held on May 10, 1994, concerning the conveyance of a 30' wide permanent water line easement and two 10' wide temporary construction easements along a 50' wide unimproved street known as "Granville Street" to the City of Roanoke; and 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None 1 ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections Jeffrey Bailey, Engineering & Inspections Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Gladys Yates, Roanoke City Attorney's Office CORRECTED 6/17/94 - CONDITION #3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 ORDINANCE 51094-8 GRANTING A SPECIAL USE PERMIT TO CENTURY ROANOKE CELLULAR CORP. TO ERECT A BROADCASTING TOWER LOCATED .4 MILE NORTH OF THE INTERSECTION OF BENT MOUNTAIN ROAD AND AIRPOINT DRIVE (TAX MAP NOS. 103.00- 1-35 AND 34), WINDSOR HILLS MAGISTERIAL DIS- TRICT WHEREAS, Century Roanoke Cellular Corp. has filed a petition to erect a broadcasting tower to be located .4 mile north of the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 1994; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 1994; the second reading and public hearing on this matter was held on April 26, 1994, and continued to May 10, 1994. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 1 2. That the Board hereby grants a Special Use Permit to Cellular One to erect a broadcasting tower to be located .4 mile north on the intersection of Bent Mountain Road and Airpoint Drive in the Windsor Hills Magisterial District subject to the following amended conditions: (1) There will be one tower (pole) with the height limited to 35 feet consisting of one pole 30 feet above the ground and two 5 -foot whip antennae, An. additional conditions as requested by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix NAYS: Supervisor Eddy ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION 51094-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 10, 1994, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Request for Authorization to Initiate a Water Project for the Red Lane Area. 2. Request for Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area. 3. Request from the Virginia Department of Transportation for a Resolution of Support for Yellow Mountain Road Project. 4. Request from the Virginia Department of Transportation for a Resolution of Support for Cresthill Bridge and Approach Project. 5. Request for Acceptance of 0.18 Miles of Peregrine Crest Circle into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution after discussion of Items 1 and 2, and removal of Items 3 and 4, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens On motion of Supervisor Johnson to adopt Item 3 with changes to the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens On motion of Supervisor Johnson to adopt Item 4 with changes to the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections A -51094-9.a ACTION # ITEM NUMBER � / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Authorization to Initiate a Water Project for the Red Lane Area COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Seventeen (17) residents that live along Dennis Lane, Lilac Lane and Hearth Lane have petitioned Roanoke County to supply public water service under provisions of the County Code. A copy of the petition and a map of the area is attached. SUMMARY OF INFORMATION: It's requested that the Board of Supervisors establish a special water service area as indicated on the attached map so that a special water connection fee for the area can be made. It is further requested that Staff be allowed to notify the affected property owners of the proposed project and provide them with a service agreement. The agreement would include the not -to -exceed special water connection fee and state the project was contingent upon final approval by the Board of Supervisors. Depending on the number of residents executing agreements, the special water connection fee for public water service will be between $5,000 and $5,500 per lot. In conjunction with this project, a section of one -inch line presently maintained by Roanoke County would be replaced at the expense of the Roanoke County Utility Department. After receipt of agreements from the affected property owners, Staff will present a detailed report of the project for final approval by the Board of Supervisors. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors authorize Staff to initiate this project and establish a special water service area as delineated on the attached map along with the special connection fee for this area. It is further recommended that Staff be authorized to send notice of the project and agreements for service to all property owners within the special service area in order that a commitment to the project can be made by the residents. SUBMITTED BY: Gary Ro a tson, P.E. Utility Director APPROVED: -�eat'x� E mer C. Hodge-" County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Denied ( ) Eddy Received ( ) Johnson Referred Kohinke to Minnix Nickens cc: File Gary Robertson, Director, Utility Yes Abs ent x X x x X A -51094-9.b ACTION # ITEM NUMBER -7- AT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 10, 1994 AGENDA ITEM: Approval of Funding for a Preliminary Engineering Study as a Result of a Citizen Petition to Provide Public Water Service to the Clearbrook Area COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval to send a letter of intent to the property owners. This Is such a vast territory It is dHflcutt to determine how much It will cost each property owner. The Utility Dept will make every effort to figure a cost and Include this information in the letter of Intent BACKGROUND: One -hundred eight property owners in the Clearbrook area have petitioned the County for public water service under the Petition for Public Works Process. SUMMARY OF INFORMATION: The Petition for Public Works is a process whereby citizens can petition Roanoke County for public water. In order to provide the property owners with cost information, it is necessary to have a preliminary engineering study and plan completed for this area. Staff will bring the results of the study to the citizens who must agree to pay for the water extension. If the citizens agree to pay for the public water extension, approval will be brought back to the Board of Supervisors. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve a Preliminary Engineering Study and Plan to provide public water to the Clearbrook area. 0 SUBMITTED BY: 44.". '�� Gary Rob tson, P. E. Utility Director Elmer C. Hodge County Administrator �-a ACTION VOTE Approved ( Motion by: Bob L. Johnson No Yes Absent Denied ( ) Eddy x Received ( ) Johnson _x Referred Kohinke x_ to Minnix _x Nickens cc: File Gary Robertson, Director, Utility THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10TH DAY OF MAY, 1994, ADOPTED THE FOLLOWING: RESOLUTION 51094-9.0 REQUESTING ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board that the streets meet the requirements established by the Subdivision Street Reguirements of the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Bob L. Johnson Seconded By: Not Required Yeas: Supervisors Johnson, Kohinke, Minnix, Eddy Nays: None Absent: Supervisor Nickens A Copy Teste: N Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 51094-9.c requesting acceptance of Peregrine Crest Circle into the Virginia Department of Transportation Secondary Road System adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, May 10, 1994. Mary H. Allen, Clerk Roanoke County Board of Supervisors F m a s u z m 0 A b d 0 x V b �v d W � H w H w � z o M 0 N b m � x F x F z � N O O 3 A 3 F � 3 U 6 � O A fX4 H '-4 O cx A cn " o b F C� M� .r z w � O � � O u, U z W C7 .�i >+ 00 00 rn � w z {' > w q o A � O V a Y: O w N a a a a m H H z z w o x w Ca z O F U A Q A � U w � cn o R' W tl d z 00 A U o R: C � O is'. a d C dy � m d o 1 F a o a w a w z U x O H rz U C7 E- 04 a U m 0 A b d V b d V b m UJ z � N O O F w O � O z H '-4 Cos w °� " o b F C� ay U z w � U z .�i >+ U w z {' > w q o U O V a H 6 m 0 H z 1 20 \' f , �5 NORTH 12 — _ a O ate. J. / ' J04 Rt 1420 '�'' '°.. Boa �.a•a le IOS Nb N !I S •• O isiuis � 17 ! 16 �. 14 kb � � o \13 \ '' 5440 AIS 12 IO s•34 \ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Peregrine Crest Circle from the intersection of Fox Ridge (Route 1420) to the cul-de-sac. LENGTH: (1).18 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SURFACE WIDTH: (1) 20 FEET SERVICE: (1) 7 HOMES ROANOKE COUNTY ACCEPTANCE OF PEREGRINE CREST CIRCLE INTO THE ENGINEERING & VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY INSPECTIONS DEPAR MENM 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION 51094-10 APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATIONIS PROJECT 0668-080-229,C501, YELLOW MOUNTAIN ROAD. WHEREAS, the Virginia Department of Transportation held a location and design public hearing on March 16, 1994 for the purposes of discussing the proposed improvements to Yellow Mountain Road project; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Yellow Mountain and as outlined in Roanoke County's Six Year Construction Plan for Fiscal Year 1994-2000. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: rn4a� .fid . Q Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Jeff Echols, Resident Engineer, Virginia Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION 51094-11 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 1658-080-223,C5011B667, CRESTHILL DRIVE WHEREAS, the Virginia Department of Transportation held a location and design public hearing on April 21, 1994 for the purposes of discussing the proposed improvements to Cresthill Drive project; and Whereas, the Board of Supervisors does hereby approve and support the improvements as proposed to Cresthill Drive and as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1994-2000. NOW, Therefore, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Jeff Echols, Resident Engineer, Virginia Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION 51094-12 APPROVING THE FISCAL YEAR 1994-1995 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the the Code of Virginia, 1950, as amended, provides that the governing body of the county shall prepare and approve an annual budget for educational purposes; and, WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and, WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on April 26, 1994. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia: 1) That there is hereby approved the annual budget for Fiscal Year 1994-1995 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: ADOPTED PROPOSED FY 1993-94 FY 1994-95 Summary of Revenues BUDGET BUDGET School Operating: State Sales Tax $ 6,411,000 $ 6,823,468 Disparity Funding -0- 145,062 Other State Revenue 26,309,299 26,769,270 Federal Revenue 142,368 138,800 Local Appropriation 34,231,440 370,563,192 Beginning Balance 450,318 �.. Other 590.980 368,392 TOTAL SCHOOL OPERATING 68,135,405 711808,184 r Cafeteria 2,880,000 2,945,000 Grants 2,298,023 1,874,493 Textbook 693,975 695,726 Capital 149,517 _p_ Bus 90,318 _p_ TOTAL SCHOOL REVENUES $74,247,238 77,323,403 Summary of Expenditures School Operating $68,135,405 $71,808,184 Cafeteria 2,880,000 2,945,000 Grants 2,298,023 1,874,493 Textbooks 693,975 695,726 Capital 149,517 _q_. Bus 90,318 _p_ TOTAL SCHOOL EXPENDITURES $74,247r238 77,323,403 2) That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: '11(v. 0-"-Z-7t- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Dr. Bayes Wilson, Superintendent, Roanoke County Schools 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 10, 1994 RESOLUTION 51094-13 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 10, 1994 RESOLUTION 51094-14 PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH SEPARATE PARCELS OF LAND OWNED BY MERRIMAN SEARS, AND ROGER AND SUZANNE S. LAPLACE FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, April 26, 1994, at 7:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in certain parcels of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: Merriman Sears; PROPERTY DESCRIPTION: Parcel of land located near Hidden Woods Drive, Roanoke County, Virginia (Roanoke County Tax Map No. 66.00-01-07.) See attached plat identified as "EXHIBIT B" showing water easement and temporary construction easement to be acquired from Merriman Sears. (b) OWNER: Roger Laplace and Suzanne S. LaPlace; Property description: Parcel of land located near Whippoorwill Lane in Roanoke County, Virginia (Roanoke County Tax Map No. 74.00-01-40. See attached plat identified as "EXHIBIT D" showing water easements and temporary construction easement to be acquired from Roger LaPlace and Suzanne S. LaPlace. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Merriman Sears $5,983.00 Roger LaPlace and Suzanne S. LaPlace $ 414.00 6. That each of the landowners have been offered the amounts listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to 2 institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on Exhibit B and D attached hereto and made a part of this resolution and authorizes the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 3 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before May 17, 1994. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Eddy NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Paul M. Mahoney, County Attorney William B. Hopkins, Jr., Counsel for Roanoke Count-, Certified Copy Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment 3NO2 HLnOS 3Nv1i RVIS v" VA < C9-(IYN - HI)ON OW SHO n bt 3Z. o� I �I it: / v I ' Off{ a didi •�� / �a / iwd fig• g y a a N�yL�N S '�N N�i •� � �� �9•a�����33333��� ;,two lag yy e y 0 :X IH B TI R (Z-3 E2 �. a ". 4s � ''w Z UN Cp,W i qq� mm !-Ix _ fro ��■Zti �, Cl) N m C a� v �Ne zzo F _� e ■ r m . = Z M g y a a N�yL�N S '�N N�i •� � �� �9•a�����33333��� ;,two lag yy e y 0 :X IH B TI R cir ° J ICY :d' WA ^' D_\ , h _ -.OF .nom Gi F. tiA\ :J: S i / ii� I `:/ v t - ,r 611 \ 7AX =RG?=QTY G? rr• �• iAX PC. 5r2 I`I_'<D I PLAT SH01',1NG ' NEE IV 25' IVATERI THE &: L•^ I _--�r�GGh :..:`\.�� 1'►n °P :CONSTRUCTION EAS1,1MENTS 57 0. BEING C?A1;7-zD TO A'"7HJ I --5 I ^=:!?ANY my LTIJTY PO'= I^� S.F. 6-7 1 S�4':5'1 o"K• RiC:i, Gr WAY I 7-5 1 55116'1 i W I I F-4 I S7:'=; 3e'X' I SCALL- 1' . 200' DAT .• *10 JANUARY 1SS4 =—i0 I 1 LULISDEN A: SOCIATZ.s, P.C. 10-1 I e7....O2•W ENGIN .S-summ-MORS-PLANN_RS DEAL ArrA m i?_5Rt c: iAX PC. 5r2 I`I_'<D I L Tr?'S PLAT IS FOR Tr= SO'.= PURPOSE Gr ^ ZAMN-_ A, 25' W:._,:_RUN- EAS' .ZNT AND 10' ACTUAL 50' ND;,7- SUR\, : EA'=wZ:'S AS S"iOWN H:ncOH AJ:D D-, S NOT CDXSTiTJT_ AN ACTUAL 50UNDA:.Y SUP1.:; Z. T -IS PEAT WAS PP?Aam Yt:Ti _-r BENEFIT OF A T.T-E Py ORT PF.:?kRM BY UAP -MN- HOPKINS. LEGION is MYiAwi P.C. DATED 17 a i=i!= 1oeM 3. TGTA,L AREA OF NEW 25' WA,TF_R;.1NE LSB...=NT • 12.555 S.F. 4. THE DEWI EASED{Bi :� AS Si0i;7; 'r.'EON U.AY BE A:: _C i -D 3Y Tr._ FO'_' OMN:, A` A PA.LA*tAN PDX CO. E:�- .:}:T. D.E. 13741, PC. ,EB7. °. A°PALACiIAd: 0 POMC CO- E:.S_VE:T- D.E. :_3, PC. 272_ S. Tr.. NEW EASEu.E1:T5 AS SiOWN HEPEON A.FE A: i --C: D BY THE FO'' OYSNC El:CJ1.!oR:.NC A Rlvr47 OF WAY, D.E. E39. PC. 32. G. Tri= N_lY E!S]7ENTS AS S'iOX�I Y.EPEON ARE NOT Ar7L.-_Iz.D 3Y IriE FOLOX1t:C i=1:;,,1VBRANCE: Il. R17iT OF WAY AND WA,i;R Pi. -Ki:, D.E. E52. PC. 609. PLAT SH01',1NG ' NEE IV 25' IVATERI THE &: L•^ I _--�r�GGh :..:`\.�� 1'►n °P :CONSTRUCTION EAS1,1MENTS _ BEING C?A1;7-zD TO A'"7HJ A PA'✓...il..t\ POY._R I ^=:!?ANY my LTIJTY PO'= I^� S.F. I S IjA. Z rr _:I4 RIW RiC:i, Gr WAY L Tr?'S PLAT IS FOR Tr= SO'.= PURPOSE Gr ^ ZAMN-_ A, 25' W:._,:_RUN- EAS' .ZNT AND 10' ACTUAL 50' ND;,7- SUR\, : EA'=wZ:'S AS S"iOWN H:ncOH AJ:D D-, S NOT CDXSTiTJT_ AN ACTUAL 50UNDA:.Y SUP1.:; Z. T -IS PEAT WAS PP?Aam Yt:Ti _-r BENEFIT OF A T.T-E Py ORT PF.:?kRM BY UAP -MN- HOPKINS. LEGION is MYiAwi P.C. DATED 17 a i=i!= 1oeM 3. TGTA,L AREA OF NEW 25' WA,TF_R;.1NE LSB...=NT • 12.555 S.F. 4. THE DEWI EASED{Bi :� AS Si0i;7; 'r.'EON U.AY BE A:: _C i -D 3Y Tr._ FO'_' OMN:, A` A PA.LA*tAN PDX CO. E:�- .:}:T. D.E. 13741, PC. ,EB7. °. A°PALACiIAd: 0 POMC CO- E:.S_VE:T- D.E. :_3, PC. 272_ S. Tr.. NEW EASEu.E1:T5 AS SiOWN HEPEON A.FE A: i --C: D BY THE FO'' OYSNC El:CJ1.!oR:.NC A Rlvr47 OF WAY, D.E. E39. PC. 32. G. Tri= N_lY E!S]7ENTS AS S'iOX�I Y.EPEON ARE NOT Ar7L.-_Iz.D 3Y IriE FOLOX1t:C i=1:;,,1VBRANCE: Il. R17iT OF WAY AND WA,i;R Pi. -Ki:, D.E. E52. PC. 609. I1 PLAT SH01',1NG ' NEE IV 25' IVATERI THE &: — -� NEW 10' -TE2YrrP..OR s�Y. :..:`\.�� 1'►n °P :CONSTRUCTION EAS1,1MENTS _ BEING C?A1;7-zD TO =� >?EN�EP ON. JR. =� THE COUIN"TY OF a0 LX-Ok:E my SUZ LNN--, S. Lk?L_kC E ACROSS TAX p4.00-1-40 4.00-1-40 SCALL- 1' . 200' DAT .• *10 JANUARY 1SS4 LULISDEN A: SOCIATZ.s, P.C. ENGIN .S-summ-MORS-PLANN_RS ROANOKr. VIRGINIA . I1