HomeMy WebLinkAbout6/14/1994 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-1.a REQUESTING A JOINT MEETING WITH THE
ROANOKE CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN
WHEREAS, the City of Roanoke and the County of Roanoke
have joined together to solve many community issues in a spirit of
mutual cooperation; and
WHEREAS, recent examples of these cooperative efforts
include the Roanoke Valley Resource Authority, the Roanoke Regional
Airport Commission, regional enforcement of vehicle decal
violations, a regional approach to library services, and joint
funding of regional projects such as the Virginia Explore Park and
the Roanoke Valley Convention and Visitors Bureau; and
WHEREAS, there are other issues that should be addressed
on a regional basis, and shared problem that can be resolved by
shared solutions; and
WHEREAS, the Roanoke County Board of Supervisors wishes
to look at additional areas where local governments can work
together to provide a better quality of life for all citizens; and
WHEREAS, the Roanoke County Board of Supervisors
welcomes an opportunity to meet with other governing bodies in an
informal setting to share ideas and concerns about future regional
activities, including a format for each elected official to express
his or her views on the subject; and
WHEREAS, the Roanoke County Board of Supervisors intends
to extend similar invitations to meet with other local governing
bodies in the Roanoke Area.
4 e7
NOW, THEREFORE, BE IT RESOLVED:
1. That the Board of Supervisors of Roanoke County,
Virginia extends an invitation to the Council of the City of
Roanoke to attend a joint meeting of both governing bodies at a
time after July 1, 1994 and a place that is mutually acceptable.
2. That a copy of this resolution be forwarded to the
Mayor of the Roanoke City Council for consideration.
3. That, subject to a favorable response from the
Roanoke City Council, the Roanoke County Administrator is directed
to make the necessary arrangements for the joint meeting through
the City Manager.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
The Honorable David A. Bowers, Mayor, City of Roanoke
W. Robert Herbert, Roanoke City Manager
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-1.b REQUESTING A JOINT MEETING WITH THE
BOTETOURT COUNTY BOARD OF SUPERVISORS TO DISCUSS ISSUES
OF MUTUAL CONCERN
WHEREAS, the County of Botetourt and the County of
Roanoke have joined together to solve many community issues in a
spirit of mutual cooperation; and
WHEREAS, recent examples of these cooperative efforts
include joint economic development projects such as Tweeds and
Hanover Direct; membership in the Economic Development Partnership;
joint ownership of Read Mountain Fire & Rescue and the Blue Ridge
Library; and their strong support for Roanoke County's All America
City Award; and
WHEREAS, there are other issues that should be addressed
on a regional basis, and shared problem that can be resolved by
shared solutions; and
WHEREAS, the Roanoke County Board of Supervisors wishes
to look at additional areas where local governments can work
together to provide a better quality of life for all citizens; and
WHEREAS, the Roanoke County Board of Supervisors
welcomes an opportunity to meet with other governing bodies in an
informal setting to share ideas and concerns about future regional
activities, including a format for each elected official to express
his or her views on the subject; and
WHEREAS, the Roanoke County Board of Supervisors intends
to extend similar invitations to meet with other local governing
bodies in the Roanoke Area.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Board of Supervisors of Roanoke County,
Virginia extends an invitation to the Board of Supervisors of
Botetourt County to attend a joint meeting of both governing bodies
at a time after July 1, 1994 and a place that is mutually
acceptable.
2. That copies of this resolution be forwarded to the
Chairman of the Board of Supervisors of Botetourt County for
consideration.
3. That, subject to a favorable response from the
Botetourt County Board of Supervisors, the Roanoke County
Administrator is directed to make the necessary arrangements for
the joint meeting through the County Administrator.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
The Honorable Robert E. Layman, Jr., Chairman, Botetourt
County Board of Supervisors
Gerald A. Burgess, Botetourt County Administrator
.-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-1.0 REQUESTING A JOINT MEETING WITH THE
SALEM CITY COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN
WHEREAS, the City of Salem and the County of Roanoke
have joined together to solve many community issues in a spirit of
mutual cooperation; and
WHEREAS, recent examples of these cooperative efforts
include membership in the Economic Development Partnership;
approval of an extraterritorial arrest agreement; regional
enforcement of decal violations; a regional approach to library
services; and joint provision of services such as Social Services,
VPI Extension Services, and the Roanoke County/Salem Jail; and
WHEREAS, there are other issues that should be addressed
on a regional basis, and shared problem that can be resolved by
shared solutions; and
WHEREAS, the Roanoke County Board of Supervisors wishes
to look at additional areas where local governments can work
together to provide a better quality of life for all citizens; and
WHEREAS, the Roanoke County Board of Supervisors
welcomes an opportunity to meet with other governing bodies in an
informal setting to share ideas and concerns about future regional
activities, including a format for each elected official to express
his or her views on the subject; and
WHEREAS, the Roanoke County Board of Supervisors intends
to extend similar invitations to meet with other local governing
bodies in the Roanoke Area.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Board of Supervisors of Roanoke County,
Virginia extends an invitation to the Council of the City of Salem
to attend a joint meeting of both governing bodies at a time after
July 1, 1994 and a place that is mutually acceptable.
2. That copies of this resolution be forwarded to the
Mayor of the Salem City Council for consideration.
3. That, subject to a favorable response from the Salem
City Council, the Roanoke County Administrator is directed to make
the necessary arrangements for the joint meeting through the City
Manager.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
The Honorable James Taliaferro, Mayor, City of Salem
Randolph M. Smith, Salem City Manager
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-1.d REQUESTING A JOINT MEETING WITH
VINTON TOWN COUNCIL TO DISCUSS ISSUES OF MUTUAL CONCERN
WHEREAS, the Town of Vinton and the County of Roanoke
have joined together to solve many community issues in a spirit of
mutual cooperation; and
WHEREAS, recent examples of these cooperative efforts
include membership in the Roanoke Valley Resource Authority and
Economic Development Partnership; regional enforcement of decal
violations; support for Explore Park; and an Emergency Services
Mutual Aid Agreement; and
WHEREAS, there are other issues that should be addressed
on a regional basis, and shared problem that can be resolved by
shared solutions; and
WHEREAS, the Roanoke County Board of Supervisors wishes
to look at additional areas where local governments can work
together to provide a better quality of life for all citizens; and
WHEREAS, the Roanoke County Board of Supervisors
welcomes an opportunity to meet with other governing bodies in an
informal setting to share ideas and concerns about future regional
activities, including a format for each elected official to express
his or her views on the subject; and
WHEREAS, the Roanoke County Board of Supervisors intends
to extend similar invitations to meet with other local governing
bodies in the Roanoke Area.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Board of Supervisors of Roanoke County,
Virginia extends an invitation to the Council of the Town of Vinton
to attend a joint meeting of both governing bodies at a time after
July 1, 1994 and a place that is mutually acceptable.
2. That copies of this resolution be forwarded to the
Mayor of the Vinton Town Council for consideration.
3. That, subject to a favorable response from the Vinton
Town Council, the Roanoke County Administrator is directed to make
the necessary arrangements for the joint meeting through the Town
Manager.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
The Honorable Charles R. Hill, Mayor, Town of Vinton
B. Clayton Goodman, III, Vinton Town Manager
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 14, 1994
RESOLUTION 61494-2 RECOMMENDING LEGISLATIVE
PROPOSALS TO THE VIRGINIA ASSOCIATION OF
COUNTIES FOR THE 1995 SESSION OF THE VIRGINIA
GENERAL ASSEMBLY
WHEREAS the Board of Supervisors of Roanoke County, Virginia,
has identified major legislative issues of state-wide concern to be
considered by the 1995 session of the Virginia General Assembly;
and
WHEREAS, the Board has recommended these issues to its state-
wide organization, the Virginia Association of Counties, for
consideration in the adoption of its legislative program; and
WHEREAS, the Board adopts this resolution as part of the
Legislative Program of Roanoke County for the 1995 session of the
Virginia General Assembly.
NOW, THEREFORE, be it resolved by the Board of Supervisors of
Roanoke County, Virginia, that the following legislative proposals
are submitted to the Virginia Association of Counties for
consideration in its 1995 Legislative Program.
I
I. HB 599 funding
A. Level Funding for FY 96. The General Assembly restored
only $2.3 Million of the $6.6 Million in HB 599 funding
cut in the second year of the biennium
B. The Department of Criminal Justice Services, with
representative local government officials, is required
to examine the current formula to distribute HB 599
1
funding, and to issue a report to the Governor and the
General Assembly by October 1, 1994.
C. Restoring this funding must be a top priority of VACo for
the 1995 session of the Virginia General Assembly.
II. Education
A. Disparity funding should be based not only upon the
number of students eligible for free or reduced fee
lunches, but also upon the locality's local tax effort in
support of education.
B. Disparity funding should be based upon the composite
index (which measures a locality's relative fiscal
ability to provide its share of the cost of a local
school system that meets the standards of quality) and
the locality's local effort in support of that school
system.
III. Fringe Benefits for Constitutional Officers
A. The General Assembly did not restore funding for
constitutional officers' salary fringe benefits for FY
1996 (SB 560, which did not pass, would have increased
sheriffs' fees to offset the fringe benefit costs).
B. Restoring this funding must be a top priority for VACo
for the 1995 session of the General Assembly.
II
That the Clerk to the Board of Supervisors is directed to send
a certified copy of this resolution to the Executive Director of
the Virginia Association of Counties.
2
On motion of Supervisor Johnson to adopt the resolution and
send copies to the Roanoke Valley members of the General Assembly
and VACo, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Al en, Clerk
cc: File Roanoke County Board of Supervisors
Paul M. Mahoney, County Attorney
James D. Campbell, Executive Director, VACo
The Honorable J. Brandon Bell
The Honorable Malfourd W. "Bo" Trumbo
The Honorable C. Richard Cranwell
The Honorable Clifton A. Woodrum
The Honorable A. Victor Thomas
The Honorable H. Morgan Griffith
3
ACTION # A-61494-3
ITEM NUMBER J�>—
MEETING DATE: June 14, 1994
AGENDA ITEM: Request for Appropriation to the 1994-95 Regional Special
Education Fund
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Roanoke County School Board serves as the fiscal agent for
the Roanoke Valley Regional Special Education Board. The budget for the regional
board for 1993-94 was $2,305,470. The board -adopted budget for 1994-95 is
$2,629,486.
The Regional Program began operation during the fiscal year 1986-87 with six
school divisions involved in serving two (2) disabled populations: autistic and
severe/profound disabled. All programs were housed in Roanoke County schools.
During the 1990-91 school year the following populations were added:
Multiple Disabled - MD
Deaf/Hard of Hearing - D/HH
Multiple Disabled/Visually Impaired - MDNI
Regional classes are currently housed in the following school divisions:
Roanoke County
Roanoke City
Botetourt County
Franklin County
Dr. Eddie L. Kolb, director of pupil personnel services for Roanoke County Schools,
will be present to answer any questions related to the program.
FISCAL IMPACT: Revenue received from state funding and participating school
divisions based on a per pupil cost will offset expenditures.
� - 4
STAFF RECOMMENDATIONS: Staff recommends appropriation of the Roanoke
Valley Regional Special Education Board's budget for 1994-95.
C4,., I o �
Frank J. Sp s Elmer C. Hodge
Supervisor of Special Education County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Eddy _ x _
Denied() Johnson to approve Johnson _ x _
Received () appropriation Kohinke x _
Referred () Minnix _ x _
To Nickens x
cc: File
Dr.Bayes Wilson, Superintendent, Roanoke County Schools
Diane Hyatt , Director, Finance
Penny Hodge, Finance
�aANir
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a
OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
526 SOUTH COLLEGE AVENUE
SALEM, VIRGINIA 24153
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 26, 1994 IN THE BOARD
ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
MEMBERS PRESENT: Jerry L. Canada, Barbara B. Chewning, Charlsie S.
Pafford, Maurice L. Mitchell, Frank E. Thomas
On motion of Mr. Canada and duly seconded, the board on
unanimous vote adopted the 1994-95 budget of the Roanoke Valley
Regional Board for Low Incidence Populations in the amount of
$2,629,486.
TESTE-
Clerk
ACTION NO. A-61494-4
ITEM NUMBER _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 14, 1994
AGENDA ITEM: Dental Insurance for Retirees
COUNTY ADMINISTRATOR'S COMMENTS
Recommend approval of dental Insurance for retired employees. I do, however, expect this to cause
dental Insurance rates to Increase more In future years than they would otherwise, because the
contract may not be sufficient to cover the costs Incurred.
SUMMARY OF INFORMATION: The County offers dental insurance (including coverage for caps
and crowns) to County employees and County School employees. Attachment A shows the rates that
are currently in effect for the County employees, the portion that the County pays for these rates and
the portion that the employee pays.
When the new dental insurance rates were approved at the May 24, 1994 Board meeting, it was
requested that staff return with a recommendation for extending dental insurance coverage to the
retirees of the County and the County Schools. As policy currently stands, a retiree is eligible to
continue with dental insurance through COBRA coverage for the first eighteen months following their
termination of employment with the County or County Schools. After that time however, the policy
is not available for the retirees.
Since the dental insurance plan was first implemented in January 1, 1990, there have been 187
employees that retired from the County School system and 29 employees that have retired from the
County. After conferring with Delta Dental, (the provider of our dental insurance coverage) and our
independent insurance consultant, it was determined that these retirees could be added to the general
population of the County and County School employees without changing the premium that was quoted
for 1994-95 fiscal year. The staff would need to coordinate an enrollment sign up period for the
retirees to participate in this plan. It is recommended that those retirees who have left the system since
the dental insurance program was implemented on July 1, 1990 be allowed to purchase dental insurance
coverage at 100% of the basic premium costs. The costs to the County retiree and the County School
retiree for the 1994-95 fiscal year would be as follows:
Employee only $12.57
Employee plus one 19.97
Employee plus family 38.44
The County would be assuming an ever increasing liability if it were to offer to subsidize the retirees
of the system in the same manner that the current employees are subsidized. There are an average of
thirty employees a year to retire from the School system and six employees a year to retire from the
County. As of June 30, 1994, the County liability based upon the subsidy allowed to the current
employees would amount to approximately $37,000. This liability would increase by $7,000 per year
as new retirees were added to the pool.
STAFF RECOMMENDATION: Staff recommends allowing the County and County School employees
who have retired since January 1, 1990 to be allowed to purchase dental insurance coverage at 100%
of the basic premium cost.
Respectfully submitted,
Diane D. Hyatt ly
Director of Finance
Approved (X)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Edward G.
motion to include
Kohinke
County
and School retirees in
Dental Plan
Approvpd by,
Elmer C. Hodge
County Administrator
Eddy
Johnson
Kohinke
Minnix
Nickens
VOTE
No Yes
X
X
X
X
Abs
cc: File
Diane D. Hyatt, Director, Finance
D: Keith Cook, Director, Human Resources
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
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A-61494-5
ACTION NO.
ITEM NUMBER Z — Cts
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 14, 1994
AGENDA ITEM: Addition of Compensation Board Positions to the Sheriffs office and the Clerk
of Circuit Court's office.
COUNTY ADMINISTRATOR'S COMMENTS: ,�l
i 1 rvw V
SUMMARY OF INFORMATION:
Clerk of Circuit Court:
For FY1993-94 the Compensation Board approved an additional position for the Clerk of
Circuit Court's office. Steve McGraw chose not to hire this full-time position and utilized these
funds for "part-time" help during the current fiscal year. Due to the establishment of an
additional judgeship in the 23rd circuit, the Clerk of the Circuit Court would like have the
Board of Supervisors to approve the addition of this position to the County's pay plan. The
funds for this position are currently included in the Clerk's budget as "Part -Time" expenditures.
Additional funds for benefits can be absorbed within the existing budget allocation.
Sheriff:
The Sheriffs Office has received funding from the Compensation Board to hire four
Corrections Officers under the emergency overcrowding regulations for the maintenance and
care of Roanoke County's inmate population for FY1994-95. This funding is for a one year
period ending June 30, 1995. In addition, the Comp Board has also allocated a permanent Cook
position for the jail kitchen. The total cost of these additional positions is $124,334. The
Comp Board will fund $89,753 of this cost and the remaining $34,581 will be absorbed within
the existing budget allocation and revenues generated by the Sheriffs department. This request
will increase the County's Pay Plan by one permanent position and four temporary positions.
FISCAL IMPACT: The total fiscal impact of these requests to the County's operating budget is an
equal increase in revenues and expenditures of $89,753. This results from the recognition of revenue
from Compensation Board reimbursement for Corrections Officers and a Cook in the Sheriff's Office
and the related expenditures for these salaries. The additional costs will be absorbed within existing
budget allocations.
—
STAFF RECOMMENDATION: Staff recommends approval of the acceptance of these additional
funds from the Compensation Board and the inclusion of the additional permanent and temporary
positions in the County's Pay Plan.
Respectfully submitted,
. , 3 pdmdi;�-
W. Brent Robertson
Budget Manager
Approved by,
Elmer C. Hodge
County Administrator
ACTION
VOTE
Approved Motion by: Bob L.
No Yes Abs
Denied
() Johnson to approve
Eddy
Received
() additional positions
Johnson
Referred
()
Kohinke
_ x _
To
()
Minnix
x
Nickens
_ _
x
cc:
File
W. Brent Robertson, Budget
Manager
Diane D. Hyatt, Director,
Finance
Sheriff Gerald Holt
Steven A. McGraw, Clerk,
Circuit Court
D. Keith Cook, Director,
Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 14, 1994
ORDINANCE 61494-6 AMENDING CHAPTER 2 "ADMINISTRATION" OF
THE ROANOKE COUNTY CODE BY THE ADOPTION OF A NEW ARTICLE
IV "SELF-INSURANCE PROGRAM", BY ESTABLISHING A PROGRAM TO
RETAIN CERTAIN RISKS AND MANAGE CLAIMS RESULTING FROM
PUBLIC LIABILITY
WHEREAS, Section 15.1-7.3:1 of the Code of Virginia, 1950, as
amended, authorizes the governing body of any county, city, town or
any political subdivision thereof, to provide for liability
insurance or self-insurance to cover the costs and expenses
incident to liability arising from the conduct of officers,
employees or volunteers in the discharge of their official duties;
and,
WHEREAS, Chapter 11.1 of Title 15.1 of the Code of Virginia
authorizes political subdivisions of the Commonwealth of Virginia
to establish or participate in self-insurance pools; and,
WHEREAS, local governments may obtain insurance from an
insurance company; obtain coverage through group self --insurance
pools, an insurance plan established by the Virginia Division of
Risk Management, or through the creation of an individual self-
insurance plan, or any combination thereof; and
WHEREAS, the establishment of this self-insurance program
shall benefit the citizens and taxpayers of Roanoke County; and,
WHEREAS, the first reading of this ordinance was held on May
24, 1994, and the second reading of this ordinance was held on June
14, 1994.
1
BE IT ORDAINED, by the Board of Supervisors of Roanoke County,
Virginia:
1) That the Roanoke County Code is hereby amended by the
adoption of Article IV of Chapter 2, as follows:
ARTICLE IV. SELF-INSURANCE PROGRAM
Sec. 2-80. CREATION AND PURPOSE
The Board of Supervisors of Roanoke County, Virginia, hereby
adopts a Self -Insurance Program ("the Program"), effective July 1,
1994. The Program provides coverage for losses arising after June
30, 1994 which are not covered by commercial insurance policies
purchased by the County of Roanoke, Virginia ("the County"). This
Program is not intended to provide any excess coverage above the
limits of any insurance policy purchased from any insurance
carrier, insurance pool, or program. The Program's protection
extends to covered persons, defined below as County officers,
employees, and volunteers. Coverage is subject to the provisions
and exclusions listed in the Program.
The Program is established for the purpose of providing a
system through which the County will retain certain risks and
manage the claims which emanate from public liability incidents and
the legal obligations imposed as the result of injury to employees.
The Program is created for the purpose of paying all legitimate
claims and expenses which arise under the Program. This Program is
not a contract between the County and any person, employee or
entity, and it expressly intends not to create any third party
beneficiaries under the Program. This Program creates no vested
2
rights or property interests in anyone except as required by
Statute and may be amended at any time by the Board of Supervisors.
Sec. 2-81. DEFINITIONS
A. "Covered Person" means a County officer, County employee,
or volunteer.
B. INCounty Officer" means a member of the Board of County
Supervisors, a constitutional officer, an elected official, or a
member of a board, commission or authority which is appointed by
the Board of Supervisors or performs functions of the County, e.g.,
Electoral Board, Board of Zoning Appeals.
C. "Employee" means a person other than a volunteer or
County officer who performs services for the County, is paid wages
or a salary by the County in exchange for services, and who is
subject to direction by County officers or their designees. The
term also includes persons who perform functions of the County,
e.g., Registrar. The term specifically excludes independent
contractors.
D. "Volunteerl' means a person other than a County officer or
employee who performs services for the County without remuneration
and who performs them subject to direction by County officers or
employees and who is registered as such with the County's
Department of Human Resources.
E. "Occurrence'@ means an event or accident that results in
personal injury or property damage.
F. ,Personal injuryll includes
3
1. death, bodily injury, sickness, shock, intentional
infliction of mental anguish or mental injury.
2. false arrest, false imprisonment, wrongful eviction,
wrongful detention, malicious prosecution, or humiliation,
3. libel, slander, defamation, invasion of rights to
privacy, infringement of copyright, false service of civil papers,
abuse of process,
4. assault and battery, and
5. deprivation of rights, privileges, or immunities
secured by state or federal law or by the Constitution of the
United States or the Constitution of Virginia.
G. "Property Damage'# means physical injury to or destruction
of tangible and/or intangible property and all direct and
consequential loss resulting therefrom.
H. "Claim(s)" means requests for payment for personal injury
or property damage.
I. '$Self-insurance Fund.11 The risk management fund shall be
a continuing appropriation, notwithstanding fiscal years, to be
used for payment of the administrative costs, expenses,
settlements, judgments, and claims of the self-insurance program.
The self-insurance fund may also be augmented from time -to -time
with transfers from other accounts.
J. "Self-insurance Trustees." There is hereby created a
self-insurance committee for the purpose of administering, in
accordance with the provisions of this article, the self-insurance
program with the risk manager. The self-insurance trustees shall
4
be comprised of the county administrator, county attorney, director
of finance, and the risk manager, or their designee.
Sec. 2-82. LIMITS OF LIABILITY: $5,000,000 PER OCCURRENCE.
A. In General - The County and the Self -Insurance Program
shall defend a covered person against any suit seeking damage
covered by the Program, even if some or all of the allegations are
groundless, false or fraudulent. The Program shall not, however,
be obligated to pay any claim or judgment or to defend any suit
once the limit of the liability coverage has been exhausted.
B. Specific Costs - The Self -Insurance Program will pay,
within the per occurrence limit of liability coverage:
1. All expenses incurred and costs taxed against a
covered person in any suit defended by the Program and any interest
assessed on any judgment, including pre -judgment interest as well
as interest which accrues after entry of judgment.
2. Any premiums on appeals bonds required by any suit
defended by the Program.
3. All reasonable expenses incurred in the
investigation or defense of any claim or suit.
Sec. 2-83. RISKS COVERED BY THE PROGRAM
In accordance with Section 2-82 of this Program, the County
shall indemnify against personal injury or property damage losses
arising from actions or inactions taken or not taken by or on
behalf of the County or its related agencies in such amounts as the
county shall approve, after it is determined that:
5
A. indemnifying against such losses would have a beneficial
effect on the County's ability to employ and retain qualified
employees, or
B. indemnifying against such losses would otherwise further
the County's lawful responsibilities without detrimentally
affecting the County's responsibilities as a political subdivision
of the Commonwealth of Virginia.
In the event the County chooses to limit indemnification, it
shall notify the employee of such limitation in a reasonable time
following receipt of the claim.
Risks covered by the Program include:
A. Property damage (including consequential damages when not
due to other causes excluded by the Program) to or loss of real and
personal property owned by the County or property owned by others
that is under care, custody or control of the County.
1. Property damage shall include:
a. the expense of removing damaged property and
debris (other than building foundations) after any covered loss,
b. expenses incurred to reduce or prevent actual
or imminent loss or damage as long as these expenses are less than
the loss or damage being reduced or prevented,
C. expenses incurred due to the demolition of
undamaged portions of covered property when required by law,
ordinance, code or regulation, including site clearing, replacement
of the undamaged portion, and business interruption expenses due to
the delay in repair or rebuilding,
2
d. architects' fees for consultation arising from
covered losses, subject to a limit of seven percent (7%) of
replacement cost, and
e. construction or repair expenses required by any
law, ordinance, code or regulation which regulates construction,
repair, replacement or use of any damaged or undamaged portions of
the property.
2. Property damage shall not include:
a. loss by moth, vermin, termites or other
insects; wear, tear or gradual deterioration; rust, wet or dry rot
or mold, shrinkage, evaporation, loss of weight, or leakage unless
caused by fire or fire fighting,
b. loss or damage caused by contamination unless
directly resulting from fire or extended coverage perils, such as
earthquakes, floods, lightning, windstorms, and hail,
C. loss resulting from dampness of atmosphere or
variation in temperature unless caused by fire or extended coverage
perils, such as earthquakes, floods, lightning, windstorms, and
hail,
d. loss of electrical appliances or devices of any
kind, including wiring, arising from electrical injury or
disturbance unless as a direct result of loss or damage caused by
fire or extended coverage perils, such as earthquakes, floods,
lightning, windstorms, and hail,
7
e. loss to motor vehicles, aircraft, or watercraft
including tires, caused by normal wear or tear, mechanical or
electrical breakdown or failure or freezing,
f. loss to property other than motor vehicles,
aircraft, and watercraft by mechanical breakdown, including rupture
or bursting by centrifugal force,
g. loss to aircraft, standing timber, trees,
shrubs, lawns, growing crops and livestock,
h. unexplained loss or mysterious disappearance,
or shortage disclosed upon taking inventory, and
i. loss resulting from normal aging of equipment,
buildings, or other property.
B. Workers' compensation - The County will pay workers'
compensation benefits to employees and volunteers who are injured
by accident or who develop a disease caused by their employment
when required by Title 65.2 of the Code of Virginia, 1950, as
amended (the Virginia Workers' Compensation Act, hereinafter "the
Act"). The employee must notify the County of any return to
employment, increase in earnings, or recovery for injury from third
parties and if the employee fails to so notify the County, the
County's obligation to pay benefits will terminate. The County
reserves its subrogation rights as provided in the Act.
All regiar, parttime, and zempe-emp-l-eyeesshall reee==v=e
wer-k-
related Injury er eeeupatielirl-ness. Benefits shall be paid in
accordance with the provisions of State law and the provisions of
8
the Roanoke County Employee Handbook as amended from time to time
by resolution of the Board of Supervisors.
This workers' compensation coverage does not apply to:
1. individuals not employed by the County,
2. persons providing services to the County as
independent contractors,
3. non -County employees injured or exposed to
occupational diseases on County property, and
4. employees receiving medical treatment provided by a
physician not listed in the County's Physician List, except when
(a) the nature of the illness or injury requires emergency medical
services or (b) the employee is referred by a physician who is on
the County's Physician List to a physician who is not on the
County's Physician List, and
5. County officers, unless they are deemed to be
covered "employees" under the Act.
C. Automobile Liability - The Program will pay claims which
a covered person is legally obligated to pay for negligent
operation of a motor vehicle in the course of County business.
However, if the covered person is driving a non -County owned
vehicle on County business and is guilty of negligence, the Program
will only provide secondary coverage to the covered person's
personal liability insurance over and above minimum amounts
required by Virginia law, i.e., the Program will pay for any claims
against the covered person which exceed the limits of the covered
person's personal insurance policy up to the Program limit of
Gt
liability. The Program will not pay claims for any damage to any
non -County owned vehicle operated by a covered person which is due
to the negligence or intentional actions of that covered person.
The Program provides the statutory minimum limits for
uninsured motorist coverage and specifically rejects coverage in
excess of the statutorily mandated minimum. The limits of
liability for uninsured and underinsured motorist liability
coverage shall be the minimum amounts required by Virginia law,
currently established as follows: $25,000 because of bodily
injury to or death of any one person in any accident, and subject
to the limit for one person, to a limit of $50,000 because of
bodily injuries to our death of two or more persons in any one
accident, and to a limit of $20,000 because of injury to or
destruction of property of others in any one accident, or as may be
hereafter established by law. The Program's uninsured motorist
coverage shall be secondary to any such coverage in the covered
person's personal liability insurance policy or any other available
uninsured motorist coverage.
The Program provides medical payments coverage only to the
extent mandated in Va. Code Title 38.2.
The Program will not pay collision and comprehensive damage
claims for County owned or leased motor vehicles. These repair
expenses or losses shall be the responsibility of the County
department, agency, or officer to which the motor vehicle is
assigned.
10
D. Comprehensive General Liability including Law Enforcement
Legal Liability and Public Officials' Liability. The Program will
pay claims for liability imposed upon a covered person for personal
injuries and property damage or loss because of the acts, errors or
omissions of a covered person in the course of his duties on behalf
of the County. Not included in this comprehensive general
liability coverage are County employees whom the covered person may
have injured in the course of their employment (because such
employees have coverage under the Workers' Compensation section).
E. Medical Services - The Program will pay claims, if based
solely on error, negligence, omission or mistake, arising out of
medical services which were rendered or which should have been
rendered by any duly qualified medical practitioner, nurse or
technician employed by the County or acting at its request. The
Program will provide coverage only to the extent that the losses
exceed the medical professional's other insurance coverage and to
the extent of the Program's limit of liability.
G. Faithful Performance Blanket Bond Liability - The Program
will indemnify the County for loss caused through failure of any
County officer, volunteer or employee, acting alone or in collusion
with others to perform faithfully his duties or to account properly
for all monies and property received by virtue of his position or
employment.
Sec. 2-84. LIMITATIONS ON AND EXCLUSIONS FROM COVERAGE
A. Excess Coverage - In no event shall the County indemnify
the amount of any liability or loss for which there is any
11
insurance in effect which covers such loss or which would have
covered such loss except for the existence of this Program.
B. Excluded Acts - The Program will not pay for liability
claims stemming from:
1. damage to or destruction of property caused by the
covered person to his or her own property,
2. any willful malicious acts or any acts of
intentional misconduct,
3. any acts outside the scope of employment or business
of the County,
4. actions or inactions while under the influence of
alcohol or illegal drugs or the abuse of legal drugs,
5. any claims for acts, omissions, or events occurring
prior to July 1, 1994,
6. the exercise of eminent domain or condemnation,
7. judgments for losses covered under the Program when
covered persons fail to notify the County Attorney of court actions
against them in sufficient time for the County Attorney to file
responsive pleadings or when the covered person fails to cooperate
in the preparation or presentation of his or her defense.
The Program will not pay claims for loss or damage in excess
of the cost to repair or replace the damaged or destroyed property
in a condition equal to its condition immediately before the loss
or damage. If the County decides to replace destroyed or damaged
property on another site, the cost of such site is excluded from
coverage.
12
C. Loss of Coverage - A covered person shall not, except at
his own cost and expense, make any payment, admit any liability,
settle any claim, assume any obligation, or incur any expense
without the written consent of the County Risk Manager. Any
violation of this provision will result in a loss of coverage under
the Program.
D. The Program will not pay punitive damages awarded by a
judge or jury against any covered person.
E. Nothing contained in this Program shall be construed to
abrogate or waive any defense of sovereign immunity, official
immunity, governmental immunity, or any other defense available to
the County, or any covered person.
See. 2-85. PROCEDURES
The Board of Supervisors has authorized the establishment of
the Self -Insurance Trustees Committee ("the Trustees"). The
Trustees shall provide general oversight to successfully implement
the Program. The Risk Manager will administer the Program under
the following procedures.
A. Reporting of Claims; Written Notice - Upon the happening
of any occurrence which may be covered by the County's insurance,
written notice containing the identity of the person seeking
coverage or indemnification under this Program, information
regarding the time, place, and circumstances of the occurrence, and
the names and addresses of (1) all injured persons, (2) the owner
of any damaged property and (3) all witnesses whose identities are
known or can be reasonably determined shall be given as soon as
13
practicable by the person seeking coverage or indemnification under
this Program to the Risk Manager. Any person seeking coverage or
indemnification under this Program and who is no longer employed by
or otherwise providing service to the County shall also provide the
Risk Manager with his or her name, address and work and home
telephone numbers and shall further be required to up -date
information on how he or she can be contacted by the Risk Manager
when necessary.
B. Reporting of Claims; Service of Process - If a claim is
made or an action is brought against coverage or person as a result
of any occurrence which may be subject to indemnification under the
County's insurance or the Program, that person shall immediately
notify the County Attorney in writing and forward to the County
Attorney every demand, notice, summons, or other process received
by the covered person or his representative.
C. Cooperation - All persons seeking indemnification under
the Program shall cooperate with the County and, upon the County's
request, assist in making settlements, in the conduct of lawsuits,
and in enforcing any right of contribution, subrogation,
indemnification, or any other claim which the County or the covered
person may have against any other person who may be liable to any
covered person. That person shall attend hearings, depositions,
trials and other proceedings and shall assist in securing and
giving evidence and obtaining the attendance of witnesses.
No such person shall make any payment, assume any obligation
or incur any expense, without prior approval by the County
14
Attorney. Such action without County Attorney approval shall void
any coverage or indemnification under this Plan relating to the
occurrence.
No person may disapprove a proposed settlement of a suit,
action, or claim against him if the County Attorney determines that
such settlement is in the legal or management interests of the
county or its officers, employees or volunteers. In the event an
employee has the option to disapprove a settlement and disapproves
such proposed settlement, any indemnification afforded under this
Program shall be void for the occurrence for which the settlement
was disapproved.
D. Failure to Give Notice or Cooperate - The County shall
not provide coverage or indemnification for any person with respect
to any loss for which that person fails to comply with all
provisions of paragraphs A, B, and C of this section.
E. Defense of Claims - The County Attorney shall represent
all persons or entities with respect to any claim or causes of
action arising from the conduct of such individuals or entities in
the discharge of their duties on behalf of the County.
F. Conflict of Interest - In the event of (1) a real or
potential conflict of interest involving the County Attorney's
representation of the County or related entity or any individual
under this Plan, on any claim, lawsuit or combination of claims or
lawsuits or (2) any other ethical consideration, which might impede
effective representation and legal defense by the County Attorney,
the County Attorney is authorized to retain outside or additional
15
counsel, to represent any such persons or entities who shall in his
opinion require such counsel. The Program shall bear the cost of
such counsel.
G. Authority to Hire Experts - After consulting with each
other, the Risk Manager and County Attorney are authorized to
retain experts to assist in the investigation, valuation, or
settlement of claims, and to testify at the trial of such claims
against persons and entities provided coverage or indemnification
under the Program. The costs and expenses of such experts shall be
borne by the Program.
H. Subrogation Rights Reserved by the County.
1. If a covered person receives a payment from another
source for a loss which is also covered by the Program, the Program
has the right to recover from the covered person any amounts paid
by the Program which have been paid from another source.
2. A recovery made pursuant to subrogation will be
applied to reduce the loss for which the County has made payment or
otherwise incurred expenses.
I. Purchase of Insurance
The Risk Manager shall recommend to the Trustees the
purchase of such insurance or participation in group self-insurance
pools as may be appropriate to provide coverage or such additional
coverages to the extent that loss exposure exceeds the reasonable
capacity of the self-insurance fund to afford adequate coverage.
The Trustees on behalf of the County may contract,
subject to the provisions of the Virginia Public Procurement Act,
16
for insurance, re -insurance or participate in group self-insurance
pools.
Sec. 2-86. ADMINISTRATION OF RISK MANAGEMENT
INTERNAL SERVICE FUND
A. Generally - The Department of Risk Management shall be
responsible for administering this Program.
B. Claims Procedures - The Department of Risk Management
shall administratively handle claims made against the County. The
County may contract, subject to the provisions of the Virginia
Public Procurement Act, with third parties for the provision of
claims services. The Risk Manager shall develop and implement
comprehensive claims procedures.
C. Claims Adjustment - Authority Level - The Risk Management
Department will provide claims administration services through its
own staff or through the services of an independent third party
claims administration organization. The Risk Management Department
will have authority to adjust claims when it is in the best
interest of the County for the Risk Management Department to do so.
Generally, but not in all cases, it is in the best interest of the
County for the Risk Management Department to adjust claims which do
not exceed $10,000.00 so long as the adjustment of such claim
involves no policy or management implications. For claims from
$10,000 to $50,000 the Risk Manager will obtain prior approval of
the Trustees prior to adjusting the claim. If any claim involves
policy or management issues, the claim will only be adjusted in
conjunction with the County Attorney and when necessary, the County
Administrator. The Risk Management Department shall not adjust any
17
claim when the County Attorney is aware of the claim and believes
that administrative adjustment is contrary to the legal or
management interests of the County. Claims in excess of $50,000
must be reviewed and approved by the Trustees and the Board of
Supervisors. The Risk Manager will provide the Board of
Supervisors with a quarterly summary of all claims paid from the
Fund.
Sec. 2-87. MANAGEMENT OF FUNDS
Recognizing the importance of maintaining the financial
integrity of the Self -Insurance Fund, the County hereby establishes
the following general procedures regarding the administration of
the fund:
A. Investments, earnings on investments, etc. - The
investment of moneys held in the Self -Insurance Fund is authorized
in accordance with the general investment policies and practices of
the County. The moneys to be invested may be pooled with other
County moneys for the purpose of investment. The County Treasurer
shall make provision for the prompt payment of all liquidated
claims, settlements, and final judgments from the Self -Insurance
Fund and shall invest the moneys of the fund in a manner that
allows access to said moneys for such purposes.
B. Accounts and records systems - The Director of Finance,
in consultation with the Treasurer, shall develop and maintain
within the Self -Insurance Fund such accounts and records as will
provide a reasonable segregation and determination of assets and
liabilities, necessary to sustain accurate and proper accounting
18
• , I
practices. The Risk Manager shall develop and maintain the
historical loss data and other information necessary for the
management of this Program. The accounts and records system shall
include development of an appropriate claims reserve procedure.
C. Supplemental appropriations - The Board of Supervisors
shall appropriate and budget sufficient moneys to assure the
solvency of the Self -Insurance Fund and the effective management
and operation of the Self -Insurance Program. The Trustees shall,
from time -to -time, recommend such additional appropriations or
budget amendments as may be required to assure the solvency of the
fund.
D. Transfer prohibited - No money shall be transferred into
or out of the Self -Insurance Fund except as hereby authorized.
E. Expenditures - All authorized and approved payments of
covered losses under this Program and all premiums for commercial
third -party insurance shall be paid from the Self -Insurance Fund.
Additionally, all costs and expenses of operating and administering
the Fund and the Department of Risk Management shall be paid from
the Fund.
F. Investment income - All income generated by the
investment of the monies in the Self -Insurance Fund shall be added
to the Fund.
G. Recoveries - Any amounts recovered on a claim, suit or
action by any covered individual recovered through subrogation,
indemnification, insurance, or otherwise up to the amount of any
"Wt
covered loss for which the Program is liable or which has been
covered by the Fund shall be immediately paid into the Fund.
H. Loss Prevention - The Risk Management Department will
provide loss prevention services through its own staff. The Risk
Management Department may also supplement the loss prevention
services provided by its staff with the services of an independent
loss prevention organization in accordance with the Virginia Public
Procurement Act.
I. Reserves - The Program shall establish financial reserves
up to the limit of any retention or any excess policies.
On motion of Supervisor Johnson to adopt the ordinance with
the deletion of a sentence on page 8, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Circuit Court
G. O. Clemens, Judge,
Kenneth E. Trabue, Judge
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Peggy H. Gray, Clerk
20
Michael Lazzuri, Court Services
Intake Counsellor
General District Court
John L. Apostolou, Judge
George W. Harris, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Kenneth L. Hogan, Chief Animal Control Officer
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Thomas C. Fuqua, Chief, Fire & Rescue
Gardner W. Smith,, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Elaine Carver, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
Robert C. Jernigan, Risk Management
D. Keith Cook, Director, Human Resources
21
VOTE CORRECTED 6-21-94
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 14, 1994
ORDINANCE 61494-7 TO INCREASE THE SALARIES OF
THE MEMBERS OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE
ROANOKE COUNTY CHARTER AND SECTION 14.1-46.0-
1:1 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke
provides for the compensation of members of the Board of
Supervisors and the procedure for increasing their salaries; and
WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as
amended, establishes the annual salaries of members of boards of
supervisors within certain population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
has heretofore established the annual salaries of Board members to
be $9,808 by Ordinance 52593-8 and further has established the
additional annual compensation for the chairman for the Board to be
$1,800 and for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual
salaries therein provided may be adjusted in any year by an
inflation factor not to exceed five (5%) percent; and
WHEREAS, the first reading and public hearing on this
ordinance was held on May 24, 1994; the second reading was held on
June 14, 1994.
NOW, THEREFORE, it is hereby ORDAINED by the Board of
Supervisors of Roanoke County, Virginia, that the annual salaries
of members of the Board of Supervisors of Roanoke County, Virginia,
are hereby increased by an inflation factor of 3.8% pursuant to the
provisions of Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The
new annual salaries shall be $10,181 for members of the Board. In
addition, the chairman of the Board will receive an additional
annual sum of $1,800 and the vice-chairman of the Board will
receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 1994.
On motion of Supervisor Kohinke to adopt the ordinance with
3.8% salary increase, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Nickens
NAYS: Supervisors Minnix, Eddy
A COPY TESTE:
'79?42't��
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
D. Keith Cook, Director, Human Resources
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 14, 1994
:E 61494-9 APPROPRIATING FUNDS FOR THE
1994-95 FISCAL YEAR BUDGET FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public
hearing was held on April 26, 1994, concerning the adoption of the
annual budget for Roanoke County for fiscal year 1994-95; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
approved said budget on June 14, 1994, pursuant to the provisions
of Section 13.02 of the Roanoke County Charter and Chapter 4 of
Title 15.1 of the 1950 Code of Virginia, as amended; and
WHEREAS, the first reading of this appropriation ordinance was
held on May 24, 1994, and the second reading of this ordinance was
held on June 14, 1994, pursuant to the provisions of Section 18.04
of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the following appropriations are hereby made from the
respective funds for the period beginning July 1, 1994, and ending
June 30, 1995, for the functions and purposes indicated:
County of Roanoke
Proposed FY 1994-95 Budget
June 14,1994
Revenues:
General Fund:
General Government
Youth Haven II
Comprehensive Services
Law Library
Recreation Fee Class
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund - Risk Management
Water Fund:
Water Operations
1991 Water Revenue Bonds
Water Repair and Replacement
Other
Water Surplus
Total Water Fund
Sewer Fund:
Sewer Operations
Sewer Repair and Replacement
Total Sewer Fund
School Funds:
Operating
Cafeteria
Grant
Textbook
Total School Fund
Total All Funds
$ 82,293,647
378,788
874,623
42,980
548,430
1,356,556
253,766
$ 85,748,790
$ 8,391,277
$ 75,000
$ 1,134,556
$ 8,253,988
152,387
350,000
863,142
763,695
$ 10,383,212
$ 3,904,641
547,486
$ 4,452,127
$ 71,808,184
2,945,000
1,874,493
695,726
$ 77,323,403
$ 187,508,365
06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 1
County of Roanoke
Proposed FY 1994-95 Budget
June 14, 1994
Expenditures:
General Government:
General Administration
Board of Supervisors
County Administrator
Community Relations
Asst. Co. Administrators
Property Management
Human Resources
County Attorney
Economic Development
Total General Administration
Constitutional Officers
Treasurer
Commonwealth Attorney
Victim/Witness
Commissioner of the Revenue
Clerk of the Circuit Court
Sheriffs Office
Care & Confinement of Prisoners
Total Constitutional Officers
Judicial Administration
Circuit Court
General District Court
Magistrate
J&DR Court
Court Service Unit
Total Judicial Administration
Management Services
County Assessor
F nmcial Planning
Public Transportation
Management and Budget
Procurement Services
Total Management Services
$ 221,421
208,017
108,449
298,907
158,636
328,543
243,208
659,205
$ 2,226,386
$ 601,985
390,498
5,048
536,465
609,241
1,000,054
2,632,504
$ 5,775,795
$ 99,523
26,183
1,005
10,429
62,385
$ 199,525
$ 619,727
590,768
70,200
117,765
344,986
$ 1,743,446
06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 2
County of Roanoke
Proposed FY 1994-95 Budget
June 14, 1994
Public Safety
Police $ 4,843,871
Transportation Safety Commission 960
E911 Maintenance 339,805
Fire and Rescue 3,819,924
Total Public Safety $ 9,004,560
Community Services
General Services
$ 438,207
Solid Waste
2,931,659
Engineering and Inspections
2,013,468
Building Maintenance
1,158,628
Planning and Zoning
385,426
Planning Commission
20,612
Total Community Services
$ 6,948,000
Human Services
Grounds Maintenance
$ 1,387,716
Parks and Recreation
1,143,811
Public Health
425,333
Social Services Administration
2,112,035
Public Assistance
952,400
Institutional Care
27,500
Social Service Organizations
119,332
Contributions Human Service Organizations
82,713
Contributions Cultural Organizations
112,735
Library
1,317,609
VPI Extension
68,047
Elections
179,800
Animal Control
196,393
Total Human Services
$ 8,125,424
Non -Departmental
Employee Benefits $ 1,150,861
Miscellaneous 879,640
Internal Service Charges 1,048,006
Total Non -Departmental $ 3,078,507
06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 3
County of Roanoke
Proposed FY 1994-95 Budget
June 14, 1994
Transfers to Other Funds
Transfer to Debt - General
$ 3,987,083
Transfer to Debt Service - School
1,954,158
Transfer to Capital
25,000
Transfer to Schools
36,383,235
Transfer to Schools - Capital
936,525
Transfer to Schools - Dental Insurance
243,432
Transfer to Internal Services
1,134,556
Transfer to Comprehensive Services
313,015
Transfer to Garage II
100,000
Transfer to Youth Haven II
25,000
Total Transfers to Other Funds $ 45,102,004
Unappropriated Balance
Board Contingency $ 90,000
Total General Government $ 82,293,647
Youth Haven II $ 378,788
Comprehensive Services $ 874,623
Law Library $ 42,980
Recreation Fee Class $ 548,430
Internal Services
Management Information Systems $ 816,069
Communications 540,487
Total Internal Services $ 1,356,556
Garage II $ 253,766
Total General Fund $ 85,748,790
Debt Service Fund $ 8,391,277
Capital Projects Fund $ 75,000
06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 4
County of Roanoke
Proposed FY 1994-95 Budget
June 14,1994
Internal Services Fund - Risk Management $ 1,134,556
Water Fund:
Water Operations
$ 8,253,988
1991 Water Revenue Bonds
152,387
Water Repair and Replacement
350,000
Other
863,142
Water Surplus
763,695
Total Water Fund
$ 10,383,212
Sewer Fund:
Sewer Operations $ 3,904,641
Sewer Repair and Replacement 547,486
Total Sewer Fund $ 4,452,127
School Funds:
Operating
$ 71,808,184
Cafeteria
2,945,000
Grant
1,874,493
Text Book
695,726
Total School Funds
$ 77,323,403
Total All Funds $ 187,508,365
06/15/94 01:48 PM Budget\1994\APPROP95.WK4 Page 5
2. That the County Administrator may authorize or delegate
the authorization of the transfer of any unencumbered balance or
portion thereof from one department to another within a fund.
3. That all funded outstanding encumbrances, both operating
and capital, at June 30, 1994, are reappropriated to the 1994-95
fiscal year to the same department and account for which they are
encumbered in the previous year.
4. That appropriations designated for capital projects will
not lapse at the end of the fiscal year but shall remain
appropriated until the completion of the project or until the Board
of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is
authorized to close out the project and transfer to the funding
source any remaining balances. This section applies to
appropriations for Capital Projects at June 30, 1994, and
appropriations in the 1994-95 budget.
5. That all school fund appropriations remaining at the end
of the 1993-94 fiscal year not lapse but shall be appropriated to
the School Capital Improvements Fund in fiscal year 1994-95.
On motion of Supervisor Johnson to adopt the resolution with
the changes approved in adoption of the budget, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
D. Keith Cook, Director, Human Resources
John M. Chambliss, Assistant Administrator
Don C. Myers, Assistant Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 14, 1994
RESOLUTION 61494-8 APPROVING THE FISCAL YEAR
1994-95 BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.160 of the 1950 Code of Virginia, as
amended, provides that the governing body of the County shall
prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for
informative and fiscal planning purposes only; and
WHEREAS, this budget contains a complete itemized and
classified plan of all contemplated expenditures and all estimated
revenues and borrowings for the ensuing fiscal year; and
WHEREAS, a brief synopsis of said budget was published as
required by the provisions of Section 15.1-162 of the State Code,
and the public hearing as required thereon was held on April 26,
1994.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia:
1. That there is hereby approved the annual budget for
Fiscal Year 1994-95 for Roanoke County, Virginia, as follows:
E1
County of Roanoke
Budget Adoption
FY 1994-95
Revenue Estimates
General Fund:
General Government:
General Property Taxes
Other Local Taxes
Permits, Fees & Licenses
Fines and Forfeitures
Charges for Services
Commonwealth
Federal
Other
Total General Government
Youth Haven II
Law Library
Recreation Fee Class
Comprehensive Services
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund
Water Fund
Sewer Fund
School Operating Fund
School Cafeteria Fund
School Grants Fund
School Textbook Fund
School Capital Fund
School Bus Fund
Total Expenditures All Funds
Less: Transfers
Total Net of Transfers
06/15/94 01:59 PM budget\advertise\notice.wk4
Adopted
FY 1993-94
$ 49,655,000
15,670,000
490,500
270,000
243,000
5,302,550
1,525,048
1,833,918
74,990,016
354,672
33,800
533,405
0
1,262,388
237,166
77,411,447
8,226,611
75,000
0
8,732,104
3,819,553
68,135,405
2,880,000
2,298,023
693,975
149,517
90,318
172,511,953
(45,403,881)
$ 127,108,072
Adopted
FY 1994-95
$ 52,760,000
17,485,000
538,730
487,500
245,000
5,420,303
1,525,048
3,832,066
82,293,647
378,788
42,980
548,430
874,623
1,356,556
253,766
85,748,790
8,391,277
75,000
1,134,556
10,383,212
4,452,127
71,808,184
2,945,000
1,874,493
695,726
0
0
187,508,365
(52,002,342)
$ 135,506,023
County of Roanoke
Budget Adoption
FY 1994-95
Proposed Expenditures
General Fund:
General Government:
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
Non -Departmental
Transfers to School Operating Fund
Transfers to Debt Service Fund
Transfer to Internal Services
Transfer to Comprehensive Services
Other
Total General Government
Youth Haven II
Law Library
Recreation Fee Class
Comprehensive Services Act
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund
Water Fund
Sewer Fund
School Operating Fund
School Cafeteria Fund
School Grants Fund
School Textbook Fund
School Capital Fund
School Bus Fund
Total Expenditures All Funds
Less: Transfers
Total Net of Transfers
06/15/94 01:59 PM budget\advertise\notice.wk4
Adopted
FY 1993-94
$ 2,026,749
5,303,087
204,645
2,667,736
7,445,875
5,369,155
7,696,991
3,246,851
34,231,440
6,131,479
0
0
666,008
74,990,016
354,672
33,800
533,405
0
1,262,388
237,166
77,411,447
8,226,611
75,000
0
8,732,104
3,819,553
68,135,405
2,880,000
2,298,023
693,975
149,517
90,318
172,511,953
(45,403,881)
$ 127,108,072
Adopted
FY 1994-95
$ 2,226,386
5,775,795
199,525
1,743,446
9,004,560
6,948,000
8,125,424
3,078,507
37,563,192
5,941,241
1,134,556
313,015
240,000
82,293,647
378,788
42,980
548,430
874,623
1,356,556
253,766
85,748,790
8,391,277
75,000
1,134,556
10,383,212
4,452,127
71,808,184
2,945,000
1,874,493
695,726
0
0
187,508,365
(52,002,342)
$ 135,506,023
2. That the preparation and approval of this budget is for
informative and fiscal planning purposes only.
On motion of Supervisor Johnson to adopt the budget with the
following changes: (1) full funding of CHIP Program; (2) $30,000
funding for Center in the Square with $10,000 to be appropriated
from the 1994-95 Board Contingency Fund; (3) remaining funds in
Capital Reserve earmarked for the Parks & Recreation Matching
Capital Fund; and (4) additional revenue and positions from
Compensatory Board for Sheriff and Clerk of Circuit Court, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
D. Keith Cook, Director, Human Resources
John M. Chambliss, Assistant Administrator
Don C. Myers, Assistant Administrator
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-10 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for June 14, 1994, designated as Item J - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 10,
inclusive, as follows:
1. Approval of Minutes - April 26, 1994, May 10, 1994.
2. Confirmation of Committee Appointments to the Board
of Zoning Appeals, Fifth Planning District
Commission, and the Parks and Recreation Advisory
Commission.
3. Request from School Board to accept $24,000 Grant
Addendum to Cover Costs Associated with the Tech
Prep Project.
4. Request from the Virginia Department of
Transportation for Adoption of Resolution in
Support of Road Improvements to Colonial Avenue
(Routes 720/687).
5. Donation of Right -of -Way Easements from the Town of
Vinton in Connection with the Camney Lane Road
Project.
6. Donation of Right -of -Way Easement from Ronald F.
Renick and Sandra Q. Renick in Connection with the
Camney Lane Road Project.
7.- Acceptance of Water and Sanitary Sewer Facilities
Serving Plantation Gardens Subdivision - Sections
1, 2, and 3.
8. Request for Acceptance of a $22,228 Grant from the
Department of Criminal Justice Services for Crime
Prevention Services.
9. Request for Acceptance of a Grant from the
Department of Motor Vehicles for Public Safety
Magnets.
10. Request for Acceptance of a $17,184 Grant from the
Department of Criminal Justice Services for Drug
Enforcement.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Al en, Clerk
cc: File Roanoke County Board of Supervisors
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
Arnold Covey, Director, Engineering & Inspections
Gary Robertson, Director, Utility
John Cease, Chief of Police
Diane D. Hyatt, Director, Finance
A -61494-10.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 14, 1994
AGENDA ITEM: Confirmation of Committee Appointments to the
Board of Zoning Appeals, the Fifth Planning
District Commission, and the Parks and
Recreation Advisory Commission.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the May 10, 1994 meeting.
1. Board of Zoning Appeals
Supervisor Minnix nominated Rodney McNeil, to serve a five-
year term representing the Cave Spring Magisterial District.
His term will expire June 30, 1999.
2. Parks and Recreation Advisory Commission
Supervisor Nickens nominated Roger Falls to serve another
three-year term representing the Vinton Magisterial District.
Their terms will expire June 30, 1997.
3. Fifth Planning District Commission
Supervisor Eddy nominated Charles Steve Garrett to serve
another three-year term as a Citizen Representative. His term
will expire June 30, 1997.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the
Board of Supervisors.
Respectfully submitted,
`�Y�a.-�^ fid•
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
U
�=A
ACTION
VOTE
Approved (
Motion by: _Bob L. Johnson
No
Yes Abs
Denied (
)
Eddy
x
Received (
)
Johnson
x
Referred (
)
Kohinke
x
To (
)
Minnix
x
Nickens
x
cc: File
Board
of Zoning Appeals File
Parks
& Recreation Advisory Commission
File
Fifth
Planning District Commission File
e�
STING DATE:
June 14, 1994
A -61494-10.b
ACTION #
ITEM NUMBER Z__13
A END Request for Appropriation to the School Grant Fund
COUNTY ADMINISTRATOR'S COMMENTS_: Ate� 4�e��
BACKGROM: The Roanoke County School Board was awarded a two-year
state grant of $80,000 i.n 1993 for the international marketing
education program. Notification has been received that a
supplemental grant of $24,000 has been awarded to Roanoke County
Schools to cover costs associated with the development of Tech Prep
rtaterials for uae on a statewide basi.e for fiscal years 1993-94 and
994-95.
FISCAL IMPACT. None. Expenses covered by the grant.
STAF R T 0 : Staff recommends appropriation of the
$24,000 to the school Grant Fund.
arland K
Director o7f Vocational s
Adult Education
aWA-11-JIL4_�
Elmer C. Hodge
County Administrator
------------------------------------ ------
ACTION VOTE
No Yes Abs
Approved (x } Motion by: Bob L. Johnson Eddy _—
Denied ( ) Johnson .�
Received ( ) Kohinke — x
Referred ( ) Minnix , x 1
To Nicken3 __X_
cc: File
Dr. Bayes Wilson, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
ce-i0-i994 69:27 703 387 6402 ROANOKE COUNTY SCHOOLS P•02
T-13
FROM THE XINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON JUNE 8, 1994 IN THE HOARD
ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
RESOLUTION REQUESTING A SUPPLEMENTAL
APPROPRIATION BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY TO THE SCHOOL GRANT FUND FOR
THE INTERNATIONAL MARKETING EDUCATION PROGRAM.
WHEREAS, the County School Board of Roanoke County was
awarded a grant of $80,000 in 1993 for the international marketing
education prngram. and
'oMEREAS, a supplemental award of $24, 000 has been granted
to cover posts associated with the development of Tech PreP
materials for use on a st ntewide basis for fiscal Years 1993-94 and
1994-95)
BE IT RESOLVED that the county School Board of Roanoke
County; on motion of Barbara B. Chewning and duly seconded,
requests a Supplemental appropriation of $24,000 to the School
Grant Fund for the international marketing education program.
AYES: Jerry L. Canada, Barbara B. Chewning, CharlSie
S. rafford, Maurice L. Mitchell, Frank E.
Thomas
NAYS: None
TESTfj
Clerk
C : Mrs . Diaule Hyatt
Mrs. Penny Hodge
10
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-10.c REQUESTING APPROVAL AND
SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S
PROJECT 0720-080-281,C-501, COLONIAL AVENUE
WHEREAS, the Virginia Department of Transportation held a
location and design public hearing on May 26,1994 for the purposes
of discussing the proposed improvements to Colonial Avenue; and
Whereas, the Board of Supervisors does hereby approve and
support the improvements as proposed to Colonial Avenue and as
outlined in Roanoke County's Six Year Construction Plan for Fiscal
Years 1994-2000.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution
duly attested be forthwith forwarded to the Virginia Department of
Transportation Salem Residency Office by the Clerk to the Board of
Supervisors.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary -H. Al en, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Jeff Echols, Resident Engineer, Virginia Department of
Transportation
Ci
h�
~° 613
419
221
Cave Spring
1663
1521
221
PROPOSED PROJEI
687 Colonia;
1672
1620
(1693
1633
1634 1648
1635
"wr Virginia Department of Transportation
HIGHWAY IMPROVEMENT PROJECT
COLONIAL AVENUE
ROUTES 720 / 687
ROANOKE COUNTY
PROJECT: 0720-080-281,C-501
FEDERAL PROJECT: STP -5128 (
FROM: 0.20 MI. S.E. RTE. 221
TO: INT. RTE. 720
LENGTH: 0.113 MILE
SCALE W FEET
sem' 132tr
720
419 720
1522
1530
800
1562
A -61494-10A
ACTION # �' K
ITEM NUMBER �! '%J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 14, 1994
AGENDA ITEM: Donation of right-of-way easements in connection with
the Camney Lane Road Project. (Donation from Town of Vinton)
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This consent agenda item involves the donation of the
following easements to the County of Roanoke for right-of-way
purposes in relation to the Camney Lane Road Project located in the
Vinton Magisterial District.
a) Donation of an easement from the Town of Vinton,
Virginia, (Deed Book 1229, page 11) (Tax Map No. 61.04-2-
16.1) as shown on a plat prepared by Roanoke County
Engineering & Inspections Department, dated February 5,
1991.
b) Donation of an easement from the Town of Vinton,
Virginia, (Deed Book 882, page 63) (Tax Map No. 61.04-2-
16.5) as shown on a plat prepared by Roanoke County
Engineering & Inspections Department, dated February 5,
1991.
The location and dimensions of these properties have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION
Staff recommends acceptance of these properties.
�=5
SUBMITTED BY• APPROVED BY:
rnold Covey, Director Elmer C. Hodge
of Engineering & Inspections County Administrator
---------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( )
Received ( )
Referred
To
Eddy x
Johnson x
Kohinke _x
Minnix _x
Nickens x
cc: File
Arnold Covey, Director, Engineering & Inspections
2
METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS,
PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN A CCUR4 TE BOUNDARY SURVEY.
6En
1 �.
��� li
� P�
ol
TAX N0. 61.04-2-16.6
N 18.4I'E
8.59 ti
�/0 /0,
/
- 0�90/
01 S'h
TAX N0. 61.04-2-16.4
PROPOSED
RIGHT OF WAY
TAX MAP NO. 61.04-2-16.5
S 18.41 W
8.62
Property of \
TOWN OF W WON
TAX N0. 61.04-2-16.2
PLAT SHOWING PROPOSED RIGHT OF WAY
BEING CONVEYED TO ROANOKE COUNTY BY
TOWN OF VINTON
SCALE. I"= 20'
PREPARED BY., ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 2 - 5-91
.r
METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS,
PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY.
Z-5
�} 5
TAX NO.61.04-2-16
\� u
0
o`V
TAX N0.
61.04-2-16.6 /
Z
/ W
'COD o
�-N
TAX NO. 61.04-2--16.7
I
2,0 `fly
TAX NO. 61.04-2-17
TAX MAP NO. 61.04-2-16.1
PROPOSED
RIGHT- OF- WAY
TAX NO. 61.04-2-16
Property Of -
TOWN OF VINTON
W
ti
M TAX NO. 61.04-2-16
CDK)
CD N
N
PLAT SHOWING PROPOSED RIGHT OF WAY
BEING CONVEYED TO ROANOKE COUNTY BY
TOWN OF VINTON
SCALE. I"=30'
IPREPARED BY., ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 2-5-91
A -61494-10.e
ACTION #
ITEM NUMBER J -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 14, 1994
AGENDA ITEM: Donation of right-of-way easement in connection with
the Camney Lane Road Project(Donation from Ronald and Sandra Renick)
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
This consent agenda item involves the donation of the
following easements to the County of Roanoke for right-of-way
purposes in relation to the Camney Land Road Project located in the
Vinton Magisterial District.
a) Donation of an easement from Ronald F. Renick and Sandra
Q. Renick, (Deed Book 1319, page 986) (Tax Map No. 61.04-
2-19) as shown on a plat prepared by Roanoke County
Engineering & Inspections Department, dated February 5,
1991.
The location and dimensions of this property has been reviewed
and approved by the County's engineering staff.
STAFF RECOMMENDATION
Staff recommends acceptance of the property.
ITTED BY: APPROVED BY:
Arnold Covey,`Direct r
of Engineering & In pections
�� wa--�
Elmer C. Hodge
County Administrator
'Z--
---------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes Abs
Denied ( ) Eddy x
Received ( ) Johnson
Referred Kohinke _
To Minnix
Nickens_
cc: File
Arnold Covey, Director, Engineering & Inspections
ftETES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEED
PLATS, AND CALCULATED WORMA7 ON AND DO NOT REFLECT ANACCURATE BOUNDARY SURVEY.
PROPOSED TAX NO. 61.04-2-18
RIGHT- OF- WAY �
TOWN OF VINTON
TAX NO. 61.04-2-20
TAXMAPNO. 61.04-2-19
SCALE: I"= 40'
PLAT SHOWING PROPOSED RIGHT OF WAY
BEING CONVEYED TO ROANOKE COUNTY BY
RONALD F. & SANDRA Q. RENICK
PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT
DATE: 2-5-91
A -61494-10.f
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 14, 1994
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Plantation Gardens Subdivision - Sections 1, 2, and 3
COUNTY ADMINISTRATOR'S COMMENTS:��
SUMMARY OF INFORMATION:
The Developers of Plantation Gardens Subdivision, Section 1, 2 and
3, F & B Developers, Inc., have requested that Roanoke County
accept the Deed conveying the water and sanitary sewer facilities
serving the subdivision along with all necessary easements.
The water and sewer facilities are
prepared by T. P. Parker and Son
Sections 1, 2, and 3, dated January
the County Engineering Department.
facility construction meets the
approved by the County.
FISCAL IMPACT•
installed, as shown on plans
entitled Plantation Gardens -
10, 1991, which are on file in
The water and sanitary sewer
specifications and the plans
The value of the water and sanitary sewer construction is $67,300
and $ 104,000 respectively.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the Plantation Gardens - Sections
1, 2 and 3 subdivision along with all necessary easements, and
authorize the County Administrator to execute a Deed for the
transfer of these facilities.
SUBMITTED BY:
�& ljav=�'
Gary R ert on, P.E.
Utility Director
APPROVED:
��4
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson No Yes
Denied ( ) Eddy x
Received ( ) Johnson x
Referred Kohinke x
to Minnix x
Nickens x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Z77
Abs
0 Q�
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t auM,vo -MILES_ oP i ZI
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9
OV,
Jrm
h �fz i
VICINITY MAP ref +_soil i
ROANOKE COUNTY
UTILITY
DEPARTMENT
NORTH
rn4aC d ,,,,,
oEwu
a
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 5th day of .January
1994, by and between: _F & B Develoners &40-e-" hereinafter referred to
as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second
part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party
of the third part.
W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the
Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer
lines, valves, fittings, laterals, connections, storage facilities, sources of
water supply, pumps, manholes and any and all other equipment and appurtenances
thereunto, in and to the water and/or sewer systems in the streets, avenues and
public utility, water and/or sewer easement areas that have been or may hereafter
be installed by the Developer, along with the right to perpetually use and occupy
the easements in which the same may be located, all of which is more particularly
shown and described and designated as follows, to wit:
As shown on the plan entitled Plantation Gardens - Sections 1,2,3 dated
January 10 , 1991 made by T.P. parker & Son and on file in Roanoke
the P ke
County Engineering Department.
Page 1 of 3
s-7
The Developer does hereby covenant and warrant that it will be responsible
for the proper installation and construction of the said water and/or sewer
systems including repair of surface areas affected by Cettlement of utility
trenches for a period of one (1) year after date of acceptance by the Board and
will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party
of the third part, hereby joins in the execution of this instrument to signify
the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia.
Developer:
By:
,- By:
WITNESS THE FOLLOWING signatures and seals:
J
D F-s:KAS
/ As. �iCE �2ESiDE1�T
State of:
C-�4/City of: Ra�►��►�-
to wit:
The foregoing deed was acknowledged before me this:
-7 +`', day of JAN v CRY
By: ' F ? 9E as v�c� s�zESl�cn�r-94_,
Duly auth r- ed office Title
. on behalf of ( F_ t a U
Notary Pub)4c </
My Commission exp es: ?roBciZ 1- 7jSi-
Page 2 of 3
:1"- 7
Approved as to form: County Administrator of Roanoke
County, Virginia
County Attorney
State of:
County/City of:
By
Elmer C. Hodge
to wit:
The foregoing deed was acknowledged before me this:
day of 19
by Elmer C. Hodge, County Administrator, o_n behalf'of the Board of Supervisors
of Roanoke County, Virginia.
noLary Public
My Commission expires:
Revised lo/16/90
Page 3 of 3
A -61494-10.g
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: June 14, 1994
AGENDA ITEM: Acceptance of a grant by the Police Department for
Community Crime Prevention Services.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
The Roanoke County Police Department applied for a grant to
continue the existing full time crime analyst position for fiscal
year 94-95. The grant has been approved by the Department of
Criminal Justice Services (DCJS) in the amount of $29,637.00.
FISCAL IMPACT:
The grant is for $22,228.00 in DCJS federal funds (75%) and
$7,409.00 in local funds (25%). The criteria of the grant requires
a hard dollar match of local funds.
The local match will be taken out of existing police department
funds for community crime prevention services. No additional funds
will be requested.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
I
r
Respectfully submitted,
J jxnH. Cease
Chief of Police
Approved (�
Denied ( )
Received ( )
Referred ( )
To
Approved by,
�YL1CC-�
Mr. Elmer C. Hodge
County Administrator
ACTION
Motion by: Boh T.- Johnson
cc: File
John H. Cease,
Diane D. Hyatt,
D. Keith Cook,
cc: File
Chief Cease
Chief of Police
Director, Finance
Director, Human Resources
VOTE
No Yes Abs
Eddy_
Kohinke
Minnix -
-x-
Johnson
-
Nickens ---
A -61494-10.h
ACTION NUMBER
ITEM NUMBER I-T_q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: June 14, 1994
AGENDA ITEM: Acceptance of a grant by the Roanoke County
Police Department from the Department of Motor
Vehicles for public safety magnets.
COUNTY ADMINISTRATOR'S COMMENTS: AOV.�a+•C7�4�
BACKGROUND:
The Roanoke County Police Department has received a grant from the
Department of Motor Vehicles to purchase two thousand six hundred
magnets with a County Police Officer and "Buckle -Up Don't Drink and
Drive imprinted.
The magnets will be used to remind county citizens of the need to
buckle up. There items will enhance existing traffic safety
efforts of the Roanoke County Police Department.
FISCAL IMPACT•
This grant is a public safety mini -grant for the total $1,000.00
amount of the magnets. No additional manpower or funding will be
needed to utilize these devices.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grants from the Department
of Motor Vehicles.
Respectfully submitted,
Uohn H. Cease
Chief of Police
Approved
Denied ( )
Received ( )
Referred ( )
To
Approved by,
Mr. Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson
cc: File
John H. Cease, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Cease
VOTE
No Yes Abs
Eddy x
Kohinke x
Minnix x
Johnson x
Nickens x
A-61494-1O.i
ACTION NUMBER
ITEM NUMBER Z' I Z)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: June 14, 1994
AGENDA ITEM: Acceptance of a grant by the Police Department for
Enhancing Drug Enforcement.
COUNTY ADMINISTRATOR'S COMMENTS: /,�� r6o�
BACKGROUND:
The Roanoke County Police Department applied for a grant to continue the existing
Enhanced Drug Enforcement and Interdiction Program for fiscal year 94-95. The grant
has been approved by the Department of Criminal Justice Services (DCJS) in the
amount of $22,912.00.
The monies will be used to pay officers to work overtime as well as provide funds to
purchase evidence and pay informants. (Since the program is conducted on the
officer's off-duty time, the level of law enforcement in the County will not be
negatively affected.)
FISCAL IMPACT:
The grant is for $17,184.00 in DCJS federal funds (75%) and $5,728.00 in local
funds (25%). The criteria of the grant requires a hard dollar match of local funds.
The local match will be taken out of existing police department funds for community
crime prevention services. No additional funds will be requested.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of Criminal
Justice Services.
At
Respectfully submitted,
",/ '10-4, -
J H. Cease
ief of Police
Approved by,
ZL."4C.rodge
Mr. Elmer
County Administrator
-T—) V
ACTION
VOTE
No Yes Abs
Approved ( Motion by:
Bob L- .T()hnson
Eddy
Denied ()
Kohinke
_ -IL _
x
Received ()
Minnix
_ _
x
Referred ()
Johnson
_ _
x
To
Nickens
_ _
cc: File
John H. Cease,
Chief of Police
Diane D. Hyatt,
Director, Finance
D. Keith Cook,
Director, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 14, 1994
RESOLUTION 61494-11 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity
with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of
each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the
Certification Resolution, and carried by the following recorded
vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTS:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 14, 1994
RESOLUTION 62894-12 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity
with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of
each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
V Y) � � j;v
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session