HomeMy WebLinkAbout8/23/1994 - Adopted Board Recordsi
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-1 OF APPRECIATION UPON THE RETIREMENT
OF LEONARD J. WADE, ROANOKE COUNTY POLICE DEPARTMENT
WHEREAS, Leonard J. Wade was first employed in February
of 1974 as a Deputy Sheriff; and has also served as a Police
Officer -Lieutenant; and
WHEREAS, Leonard J. Wade, while employed with the
County, served with distinction on the Roanoke County
Transportation and Safety Commission; and
WHEREAS, Leonard J. Wade was for several years the
commanding officer of the Auxiliary Law Enforcement Unit under both
the Sheriff's Department and the Police Department; and
WHEREAS, Leonard J. Wade, through his employment with
Roanoke County, has been instrumental in improving the quality of
life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County, Virginia, hereby expresses its
deepest appreciation and the appreciation of the citizens of
Roanoke County to LEONARD J. WADE for over twenty years of capable,
loyal, and dedicated service to Roanoke County; and
FURTHER, BE IT RESOLVED, that the Board of Supervisors
does express its best wishes for a happy, restful, and productive
retirement.
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. X11en, Clerk
Roanoke County Board of Supervisors
CC: File
Resolutions of Appreciation File
ACTION NO.
82394 - 2
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for Approval of a Surplus Property
Policy
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend continuation of the in-house method currently being used.
BACKGROUND:
Several months ago, the Board of Supervisors directed staff to
review the current surplus property procedures and examine possible
alternatives to bring back to the Board for discussion and
approval. The staff currently handles disposal of surplus real
estate under procedures adopted in 1985 (Attachment Item A).
SUMMARY OF INFORMATION:
Attached are several alternative methods for the disposal of
surplus property. These options have been reviewed by the County
Administrator, the County Attorney and Economic Development staff.
Staff is in agreement that modifications to the present policy are
needed, but that major amendments are unnecessary.
In 1989, the County Attorney developed a proposed resolution to
bring County procedures in conformity with the Roanoke County
Charter. The proposed resolution is attached (Item B).
Staff recommends that minor changes be made to the current policy
including streamlining of the rejection procedures and minimum
value bids on small parcels.
Attachment Item C is a list of Roanoke County's current surplus
property.
ALTERNATIVES:
1. Hold public auctions.
2. Utilize private professional services such as realtors.
3. Continue In-house staff representation operating under
established procedures adopted by the Board of Supervisors.
STAFF RECOMMENDATION:
Staff recommends Alternative three, that the Board of Supervisors
adopt procedures for the sale of surplus real estate by County
staff.
respectfully submitted, Appro/vdd by
f
Elmer C. Hodger
County Administrator
-----------------------(-----------------------------------------
Approved (X)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Nickens to approve
alternative #3. Staff to
bring back official policy.
cc: File
John Willey
Paul Mahoney
VOTE
No
Yes Abs
Eddy
X
Johnson
X
Kohinke
X
Minnix
X
Nickens
X
-Z-)
SURPLUS REAL ESTATE PROCEDURE OPTIONS
Current real estate surplus is disposed of in accordance with
resolution 85-156, a summary of which, (item "A") is attached.
Further attached is a draft circulated in August of 1989 that was
intended to bring our procedures in conformity with the legal
changes necessitated by Roanoke County becoming chartered (item
"B"). A final attachment (item "C") is a list of surplus
properties as current as is possible including the buildable status
from Planning & Zoning.
The surplus list itself is periodically updated as properties
become sold or placed on the list. In the recent past disposal of
surplus has not been a major problem as only a handful of lots were
sold or placed on the list each year. I am informed however that
as Spring Hollow Reservoir comes on line that approximately 200
well lots may be considered as excess for our needs. This presents
an opportunity for Roanoke County to examine our current surplus
policy, modify it, and prepare for future actions.
There are three basic approaches that may be taken for the
sale of surplus property. (1) We may hold an auction; (2) allow
realty companies to list and act as agents, or (3) modify the
currently used process and allow the Property Manager's office to
function as a clearing house for surplus property.
Alternative one, a public auction, was tried in 1983, when
Roanoke County found itself in possession of a large number of
surplus properties. Interviews with staff familiar with that event
report less than satisfactory results. Several properties received
no bids, other bids were too low and the properties were kept, and
still others sold but were protested by the purchaser and refunds
requested. Further, certain segments of the public protested,e.g.
the little league, for example, the sale of certain properties to
the private sector. Given the fees charged by an auction company
and our past experience this alternative is viewed by staff as less
than sufficient for Roanoke County's needs.
Alternative two, utilization of private sector realtors, has
two paths. We may engage a single company to represent all
properties through an exclusive listing. Using this approach we
may be able to negotiate a more favorable commission rate, but our
exposure to the market may be more limited. The second path would
be to generate an open listing available to all real estate firms
and agents. This second alternative is viewed by staff as more
feasible than an auction but still has the negative aspect of fees
and commissions.
Z—/
One further consideration of both alternative one and
alternative two is the volume of properties potentially being dealt
with. Past practice of Roanoke County is that we typically do not
compete with the private market place nor, as a taxing authority,
establish value in the market. By selling in an uncontrolled
fashion large numbers of properties, we could conceivably affect
market values through supply and demand. Another aspect is that we
would be in competition with local developers and possibly affect
their market places adversely. Last, we should consider the
implications of a large number of potential building sites in terms
of the effects an our commercial/residential ratio and attempts to
achieve a 75/25 balance.
Alternative three is recommended by staff as the most cost
efficient and effective approach. A system, that may be modified,
is already in place with staff that is aware of the properties and
procedures. Use of present staff saves fees and commissions and
allows us to control the number of properties exposed to the market
at a given time or area. In order to streamline the present
procedure, several suggestions are offered.
1) The Board direct staff to notify the adjacent property
owners to non -buildable Roanoke County properties of their
availability and negotiate their sale without the necessity of an
executive session. These lots are of small value and could be
expediously removed from our surplus rolls on the usual terms and
conditions. e.g. combination, by survey, with the main lot of an
adjacent property owner. This would not remove the necessity of
first and second reading of ordinances per our charter, but would
be more time efficient. All other properties would go through a
submission process as under current procedure.
2) Submitted offers are to be reviewed by the Property
Manager and forwarded to the County Administor for inclusion on the
agenda for executive session. An analysis and recommendation of
acceptance or rejection would be attached to each offer forwarded
to the Administration.
3) New exposure strategies, such as the public information
channel utilized by the Community Relation Director, could be
considered, as well as periodic newspaper listings.
4) Several properties, current or future, that are excess to
the needs of a particular department may have a benefit to other
departments. e.g. a well lot, soon to be abandoned, adjacent to
the new Cave Spring High School site.
5) Other changes or modifications recommeded by the Board of
Supervisors, County Administrator, County Attorney, or other
affected departments could be incorporated into the policy.
— t
Staff remains available to answer questions regarding this
issue and recommendation. Should further detail be necessary
please advise as to the information required.
ITEM A 78
REAL ESTATE
Acceptance of Water System Property and Easements
The County Executive is authorized and directed to accept on behalf
of the Board any deeds conveying property or easements to the
County to be utilized by the County in the establishment of its
water system where there is no consideration to be paid by the
County for such acquisition.
When consideration is to be paid for acquisition of any such
property or easements, the County Executive is directed to bring
said matters to the Board.
(Resolution No. 1591 adopted 9/14/76)
Deeds Conveying Property/Easements for County Water System
When there is no consideration to be paid by the County, the County
Executive was authorized and directed to accept, on behalf of the
Board of Supervisors, any deeds conveying property or easements to
the County to be utilized by the County in the establishment of its
water system.
When consideration is to be paid for acquisition of any such
property or easements, the County Executive was directed to bring
said matters to the Board.
(Resolution No. 1591 adopted 9/14/76)
Sale or Disposal of Surplus County -Owned Real Estate
A. Surplus County -owned real estate is to be identified and
reviewed for possible sale or disposal.
B. Property is to be appraised for fair market value, and that
information is to be kept current.
C. At least annually, a list of surplus real estate available for
sale is to be advertised in a newspaper of general circulation
in the Roanoke Valley, and a public hearing on such sale is to
be held to comply with §15.1-262 of the Code of Virginia of 1950
as amended.
D. The appraised value, copies of maps, and other pertinent data
shall be on file in the County Assessor's office. The Assessor
shall be responsible for showing and coordinating data that are
provided to potential bidders for surplus property.
E. Offers to purchase surplus property are to be evaluated by the
County Administrator, County Attorney, Superintendent of Fiscal
Management, and County Assessor. This evaluation and any staff
recommendation shall be reported to the Board of Supervisors in
executive or closed session pursuant to §2.1-344(a)(2) of the
State Code.
—! 79
F. If the Supervisors agree with staff's recommendation, at their
next regularly scheduled meeting, it is publicly announced that
a bona fide offer has been received and that other, written
offers may be submitted to the County Administrator until 5 p.m.
on the Friday before the next Supervisors meeting; offers will
not be accepted after that date and time.
G. In open session during the next regularly scheduled meeting
after the public announcement, the Supervisors may accept the
best offer received or they may reject all offers. Acceptance
of an offer shall be by resolution which shall authorize the
County Administrator and County Attorney to take action to
complete the transaction.
H. Until formal public acceptance occurs, no public disclosure
shall be made of the identity of the offeror or of the terms and
conditions of the offer.
(Resolution No. 85-156 adopted 9/10/85)
ITEM B
M E M O R A N D U M
3-1
TO: Elmer Hodge, ;;Donnie_Myers, John Chambliss, John Hubbard,
Tim Gubala, Tommy Fuqua, Diane Hyatt, Reta Busher, Anne
Marie Fedder, John Willey
FROM: Paul Mahoney
SUBJECT: Procedure for sale or disposal of surplus real estate
DATE: 1 August 1989
Attached please find a draft resolution amending and adopting
a procedure for the sale or disposal of surplus real estate.
Please review this draft and give me your comments and suggestions.
Thank you.
Attachment
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY,
RESOLUTION AMENDING AND ADOPTING A PROCEDURE FOR THE SALE
OR DISPOSAL OF SURPLUS REAL ESTATE
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Resolution 85-156 adopted September 10, 1985, is
hereby rescinded.
2. That the following procedure is hereby established for
the sale or disposal of surplus real estate:
A. Surplus County real estate shall be identified and
reviewed for possible sale or disposition. Surplus property shall
be made available for other public uses before permitting
disposition by sale in accordance with Section 16.01 of the Roanoke
County Charter. This property should be appraised to determine
fair market value. This information should be kept current as
necessary.
B. At least annually, advertise in a newspaper of
general circulation in the Roanoke Valley the list of surplus real
estate available for sale, or provide such other form of public
notice, including the posting of this list or the publication of
this list in the County newsletter, at the discretion of the County
Administrator.
C. The County Assessor shall be responsible for showing
and coordinating the data that is provided to potential bidders for
this surplus property. Copies of the maps, the appraised value,
and other pertinent data shall be on file in this office.
-D- I
D. Upon receipt of an offer to purchase surplus real
estate, this offer shall be evaluated by the County Administrator,
County Attorney, Assistant County Administrator for
and the County Assessor. The evaluation of offers and any staff
recommendation shall be reported to the Board of Supervisors of
Roanoke County, Virginia, in executive or closed session, pursuant
to Section 2.1-344 A 3 to determine the Board's position on the
offer or offers.
E. If the Board of Supervisors is agreeable to allowing
the recommended offer to proceed, a first reading of an ordinance
proposing a sale of surplus real estate shall be placed on the
agenda at the next regularly scheduled meeting of the Board. This
first reading shall constitute notice that a bona fide offer has
been received and that other written offers may be submitted to the
County Administrator until 5 p.m. the Friday preceding the next
Board of Supervisors meeting when the receipt of offers will be
closed.
F. At the next regularly scheduled meeting of the Board
of Supervisors after the first reading of the proposed ordinance,
the Board may adopt the ordinance upon a second reading and accept
the best offer received or it may reject all offers. Any
acceptance of an offer shall be by ordinance and shall authorize
the County Administrator and County Attorney to take such action
necessary to complete the transaction.
G. No public disclosure of the identity of the offeror
nor of the terms and conditions of the offer shall be made until
the second reading of the proposed ordinance.
3. This procedure shall become effective from and after the
passage of this resolution.
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ACTION NO.
82394 - 3
ITEM NUMBER �)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for Approval of Recommended Changes in Utility Billing Procedures
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of the changes proposed in the staff report which
will replace collection of deposits with charges for service. l prefer to
retain deposits already collected and return them when property owners
discontinue service. /f you choose to refund them instead, there is less
of an impact on the budget to credit each account on their billing cycle
beginning January, 1995. if the proposal is acceptable to the Board, it
will be placed on the next agenda for first reading.
SUMMARY OF INFORMATION: The Board of Supervisors directed staff to explore changes to the
Utility Billing procedures. A team was formed to review current procedures and suggest changes. The
following is a summary of suggestions for the Board's review. In addition, we have included a table
with proposed changes, current policies, Roanoke City's policies for comparison purposes and, a draft
ordinance.
Initial Service Fee: The team recommends an initial fee of $25.00 when service is started for
residential and commercial accounts. Currently, there is no charge for starting service. An initial
service fee is to cover costs associated with starting a customer's account. If a customer moves within
the County an initial fee would be charged each time service is started at a new address.
Deposits: For residential customers, no deposit would be charged when service is started. A deposit
would be charged to restore service after being disconnected for non-payment of an account balance.
A second deposit would be charged to restore service the second time a customer is disconnected for
non-payment. No additional deposits would be imposed after a second deposit is collected.
Deposits for residential customers would be the amount of the customer's most recent quarterly bill.
This deposit policy would be uncomplicated and a policy easily explainable to the customers. It would
link the deposits with the customer's usage. It would eliminate the possible inequity of requiring a
m:\finance\common\board\8-23-94.wpd
3 -a
larger deposit for a customer that has traditionally used a smaller amount. In addition, it would not
require a large amount of staff time to do manual calculations if averages were used.
Commercial customers would not pay an initial deposit when service is started. Deposit amounts to
restore service after disconnection for commercial accounts would remain the same as they are now.
These deposits are based on a table and the amount varies according to the size of the water line to the
location. The team recommends capping the number of deposits for commercial accounts. As with
residential customers whose deposits are capped to reflect a potential bill worth six months of service,
the team felt a cap that reflects the same time period should be used.
Reconnection deposits would be applied to the final bill of the customers when service within the County
is stopped.
Refunding of Deposits: The team does not recommend refunding currently held deposits. Prior
customers never paid an initial service fee. New customers will be charged an initial service fee but
not a deposit. As the policy stands now, those prior customers that have deposits with Roanoke County
will receive a credit against their final bills when service is discontinued. The team felt it would be
more equitable to prior and future customers to leave the prior customers under the old policy.
The County has approximately $300,000 in deposits. If this were refunded, there would be the costs
of refunding, loss of interest income used to offset rates, loss of cash used to reduce short term
borrowing, and possible bond covenant consequences relating to maintaining a certain level of cash
balances.
Disconnection and Reconnection Fees: Customers that have service disconnected for nonpayment will
be required to pay a fee of $20.00 to cover the cost to the County for disconnecting service. If
the customer is reconnected to the system, an additional fee of $20.00 will be charged to cover the cost
of a second trip to the location. These charges will be applicable each time a customer is disconnected
and/or reconnected to the water and sewer system. This policy change would address some concerns
regarding customers paying the cost of actual disconnections and reconnections. The reconnection fee
would not be charged if a customer does not reconnect to the system.
FISCAL IMPACT: Additional fee revenue is estimated to be $37,000 per fiscal year.
STAFF RECOMMENDATION: Recommend proceeding with public hearing and reading of
ordinance. First reading of the ordinance would be September 13, 1994, and the second reading on
September 27, 1994.
m:\ftnance\common\board\8-23-94.wpd
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Resp 1 fully submitted,
Paul EL Grice
Assistant Director of Finance
Approv by,
Elmer C. Hodge'
County Administrator
cc: File
Paul Grice
Diane Hyatt
Paul Mahoney
m:\finance\common\board\8-23-94.wpd
ACTION
VOTE
Approved
()1 Motion by: Nickens
No Yes Abs
Denied
() to approve pro-
Eddy
_ x _
Received
() posed policy
Johnson
x
Referred
() for 1st and 2nd
Kohinke
x
To
() reading
Minnix
_ x _
Nickens
x
cc: File
Paul Grice
Diane Hyatt
Paul Mahoney
m:\finance\common\board\8-23-94.wpd
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PROPOSED REVISIONS TO WATER ORDINANCE
Chapter 22
WATER
Article II. Water Systems
Division 2. County Water System
(7) Miscellaneous charges. In addition to sale of water, the
followingcharges arra:::»» ���ee—to 171<<?
a mpacl upon a 1 customersvr watex< ova.`:: an sa
arta . _: a :a
;;::;::,,.::;:;:.;isi:33i3iid:i:;::::ii:i:i:i:i:i:i:.r'...;..:,,
a r.V c:e fee::::+,:::;:
ab. Re -check reading of meter . . . . $10.00
(No charge if original reading was in error)
bc. Investigation/verification of leakage in customer's
line . . . . $20.00
ea. Meter accuracy test . . . . $25.00
(No charge if meter fails accuracy test)
—mace nd trip fer meter— to n—eff, turn -en f -
e. Reset meter if pulled due to non-payment . . . .
$25.00
€. Special request to discontinue or turn -on service
for other than non-payment . . . . $10.00
Ej. Temperary eenst-ruetie et $199-99
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(4) The deposits required by subsections (c) (1) and (c) (2 )
will be cretii.tei. tQ. t....�xxm�..s..:ita.IMc.:...in..te
C)ln; _tf3el11iDiEttr�ee, without interest, w
sixty (60l days of final discontinuance of service;
3
(Code 1971, § 20.1-27; Ord. No. 84-108, § 1, 6-26-84; Ord. No.
62486-147, §§ 1, 2, 6-24-86; Ord. No. 81286-169, § 1, 8-12-86; Ord.
No. 121686-259, § 1, 12-16-86; Ord. No. 101387-5, 10-13-87; Ord.
No. 62591-7, § 1, 6-25-91; Ord. No. 52593-9, § 1, 5-25-93)
Cross reference(s)--Schedule of charges for wastewater
disposal, § 18-168; adjust to utility charges for filling of
swimming pool, § 18-168(d).
Sec. 22-83. Inspection and reading of meters; bills; refunds.
(Code 1971, § 20.1-28)
Sec. 22-86.1 Unpaid bills.
(Code 1971, § 20.1-31)
4
-D -a
Sec. 22-88. Connector's responsibility when moving from premises.
When the connector using water intends to moves, he shall give
the director at least three (3) days' notice. Any person vacating
any premises without paying hisue =•, bill shall
not have water service initiated i zu at any new
premises uritl'the amount so due from him shall have been paid.
(Code 1971, § 20.1-33)
9
Action No. 82394 - 4
Item No. I -D 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA ON TUESDAY,
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for Funds from the Economic Development
Fund
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. We agreed to extend utilities and pay connection fees. This request
is for additional funds to cover actual costs beyond the estimate provided earlier.
EXECUTIVE SUM14ARY:
In January 1994, the Roanoke County Board of Supervisors and the
Industrial Development Authority of Roanoke County (IDA) entered
into an agreement with Hanover Direct to extend utilities to their
project as well as to pay for the necessary public utility hook-
ups. The costs for extending the water line and necessary hook-ups
were projected to be $230,000 and Hanover's investment was to be
$12,000,000. Costs are now estimated to be $260,000 and Hanover's
investment will be $13,500,000. The additional $30,000 from the
County is available within the economic development fund.
BACKGROUND:
Hanover Direct agreed to invest $12,000,000 in a 450,000 square
foot facility on Hollins Road if the County extended the water line
to their project and pay necessary public sector hook-up fees. The
costs of these incentives were originally projected to be $230,000.
The costs are more accurately estimated to be $260,000. Hanover,
on the other hand, is building a 530,000 square foot facility and
its investment will be $13,500,000. The additional $30,000 needed
to meet the County's obligations would be recouped in slightly less
than two years.
FISCAL IMPACT:
The requested funds are available in the economic development fund
102230 5850. Annual projected tax revenue from Hanover's
additional $1,500,000 investment is $15,950.
STAFF RECOMMENDATION:
Transfer $30,000 from the economic development fund 102320-5850 to
the Hanover Project fund (104080-8921) for the purpose of paying
for the water line extension and necessary hook-ups.
Respec ully submitted:
Brian T. can, Assistant
Director, Economic Development
Approved:
C - /`dam
Elmer C. Hodge
County Administrator
'-2)-3
----------------------------------------------------------------
ACTION No Yes Abstain
Approved ( ) Motion by: Johnson to Eddy X
Denied ( ) approve $30,000 from Johnson x _
Received ( ) Economic Development Kohinke X _
Referred Fund Minnix X _
to Nickens X _
cc: File
Tim Gubala
ACTION #
82394 - 5
ITEM NUMBER M — J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for additional funding for Bushdale Road
Proj ect
COUNTY ADMINISTRATOR'S COMMENTS: Attery" :�,r
-r"-7 lalq
EXECUTIVE SUMMARY:
Request for the appropriation of $10,000 to cover additional
expenses encumbered as apart of the Bushdale Road Project.
SUMMARY OF INFORMATION
In December of 1989, Bushdale Road a rural addition project
was appropriated $15, 000 from the General Fund Balance by the Board
of Supervisors. The appropriation was established to cover
County's expenses (right-of-way acquisitions and relocation of
utilities) for the upgrade of Bushdale Road to the Virginia
Department of Highways Secondary Road Standards.
Now that the construction is completed and Bushdale Road
(State Route 953) is the responsibility of the Virginia Department
of Transportation, Roanoke County is obligated to cover additional
expenses which were either unforeseen or exceeded previous
estimates.
Staff is requesting the Board of Supervisors to appropriate
$10,000 to cover the following expenditures:
1. Relocation of Utility Poles:
a) County estimated and paid ------ $ 5,000.00
b) APCO cost ---------------------- $11,600.00
Difference ------ $ 6,600.00
The difference was due to the placement of additional poles
required by APCO because of safety concerns.
2. Relocate a well at an approximate cost of $3,200.00. Mr.
Maynard R. and Dorothy P. Owen's well were initially
shown outside the proposed right-of-way. It was not
found until the actual field stake -out (construction
phase) that a portion of the well head was located within
the new right-of-way.
Staff feels, because the existing well is shallow and very
close to the roadway, that a new well should be located elsewhere
on the property.
FISCAL IMPACT•
The funds appropriated for this project have been exhausted.
Staff is requesting that the Board of Supervisors appropriate an
additional $10,000 from the Board Contingency Fund to cover the
outstanding items previously discussed.
ALTERNATIVES:
1. Appropriate $10,000 to cover the APCO bill and well
relocation from the Board Contingency Fund.
2. Appropriate $6,6000 from the Board Contingency Fund to
cover the APCO bill and come back to the Board for an
appropriation once the well has been relocated.
3. Appropriate $6,6000 to cover APCO's bill and leave the
responsibility of relocation of the well to the property
owner.
STAFF RECOMMENDATION:
Staff recommends that the Board of
alternative #1.
ITTED BY:
I -Q—A MJ t, C::1_W4 -
Arnold Covey, DirIspections for
of Engineering &
2
Supervisors adopt
APPROVED BY:
�gm� 4. ,fie
Elmer C. Hodge
County Administrator
ACTION
Approved (X) Motion by: Nickens to
Denied ( ) approve funding of Eddy
Received ( ) $10,000 from Board Johnson
Referred Contingency Fund Kohinke
To Minnix
Nickens
cc: File
Arnold Covey
Diane Hyatt
Brent Robertson
3
3-4
VOTE
No Yes Abs
X
X
X
X
X
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 1994
R E S O L U T I O N 82394-6 REQUESTING VDOT TO ADD LINK
A - 0.12 MILE OF KENWORTH ROAD TO THE VDOT SECONDARY
SYSTEM AND TO ABANDON LINK B - 0.10 MILE OF KENWORTH ROAD
WHEREAS, the County of Roanoke, Virginia, has constructed and
the Virginia Department of Transportation has approved, Kenworth
Road on a new alignment under Project 1947-080-242,C501, and
WHEREAS, the project sketch, attached and incorporated herein
as a part of this resolution, defines adjustments required in the
secondary system of state highways as a result of that
construction, and
WHEREAS, the new road serves the same citizens as served by
those portions of old road identified in the project sketch to be
abandoned, which portions no longer serve a public need.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, requests the Virginia Department of
Transportation to add Link A - 0.12 mile to the secondary system of
state highways, pursuant to §33.1-229 of the Code of Virginia, for
which section the Board of Supervisors of Roanoke County hereby
guarantees the right of way to be clear and unrestricted, including
any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby abandons Link B - 0.10 mile from
the secondary system of state highways, pursuant to §33.1-155 of
the Code of Virginia, and
BE IT FURTHER RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, requests that Link A be accordingly
renumbered as part of the secondary system of state highways, and
BE IT FINALLY RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, orders that a certified copy of this
resolution be forwarded to the Resident Engineer for the Virginia
Department of Transportation.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Arnold Covey, Director,
Virginia Department of
Vickie Huffman, County
Engineering & Inspections
Transportation
Attorney's Office
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-7 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS
ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for August 23, 1994, designated as Item K - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 12,
inclusive, as follows:
1. Approval of July 12 and July 26, 1994 Minutes
2. Confirmation of Committee Appointments to the
Social Services Advisory Board and the Highway and
Transportation Safety Commission.
3. Acceptance of Water Facilities Serving Barrens
Road.
4. Acceptance of Sanitary Sewer Facilities Serving
Advanced Auto/Perimeter East.
5. Approval of a Raffle Permit and One -Time Bingo Game
from the Penn Forest Elementary School P.T.A.
6. Resolution of Support for Construction of a
National D -Day Memorial in the Roanoke Valley.
7. Request for Acceptance of Mallard Lane Estates into
the Virginia Department of Transportation Secondary
System.
8. Resolution Extending Time for Review of Basic Cable
Rate Filings by Boothe American Company d/b/a Salem
Cable TV.
9. Resolution for Extension of Time for Review of
Basic Cable Rate Filings by Cox Cable Roanoke,
Inc.
10. Acceptance of Sanitary Sewer Facilities Serving
Webber Subdivision.
11. Request from the School Board for Appropriation to
the School Grant Fund for the Tech Prep Consortium.
12. Approval of Raffle Permit from the Cave Spring
Elementary School P.T.A.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
on motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Gary Robertson, Utility Director
R. Wayne Compton, Commissioner of the Revenue
Arnold Covey, Engineering & Inspections
Dr. Deanna Gordon, School Superintendent
Steven A. McGraw, Clerk of Circuit Court
ACTION NO. 82394 - 7a
ITEM NUMBER —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
AGENDA ITEM: Confirmation of Committee Appointments to the
Highway and Transportation Safety Commission
and the Social Services Advisory Board
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the July 26, 1994 meeting.
1. Highway and Transportation Safety Commission
Supervisor Eddy nominated Chief Bobby Fronk, Cave Spring
Rescue Squad, to serve a four-year term as the medical
representative which will expire June 30, 1998.
2. Social Services Advisory Board
Supervisor Nickens nominated Supervisor Fuzzy Minnix to serve
a four-year term which will expire August 1, 1998.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the
Board of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
M
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Johnson to confirm No Yes Abs
Denied ( ) Appointments Eddy X
Received ( ) Johnson X
Referred ( ) Kohinke X
To ( ) Minnix X
Nickens X
cc: File
Highway & Transportation Committee File
Social Services Advisory Board
ACTION # 82394 - 7b
ITEM NUMBER)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
SUBJECT: Acceptance of Water Facilities Serving Barrens Road
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Barrens Road Extension, Friendship Manor
Apartment Village Corporation, have requested that Roanoke County
accept the Deed conveying the water facilities serving the
subdivision along with all necessary easements.
The water facilities are installed, as shown on plans prepared by
Balzer & Associates entitled Barrens Road Extension, dated December
13, 1991, which are on file in the County Engineering Department.
The water facility construction meets the specifications and the
plans approved by the County.
FISCAL IMPACT•
The value of the water construction is $23,000.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water
facilities serving the Barrens Road Extension along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
4�� ojlc�
Gary Robe tson, P.E.
Utility Director
APPROVED:
{
Elmer C. Hod1ge
County Administrator
K-3
ACTION VOTE
Approved (X) Motion by: Johnson to approve No Yes Abs
Denied ( ) Eddy R
Received ( ) Johnson X
Referred Kohinke X
to Minnix X
Nickens X
cc: Gary Robertson
File
Arnold Covey
�-3
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'ASSIGN AND TRANSFER; with the covenants of
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lines, valves, fitlt-in.cR, l.,A,ter.j-lS, connections, stnrag-e facilities, sources of
avatar cjInnIV, pumps., manholes and any nrj P111 other antsp
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�e located, all of which
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jg 1 n I a r
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WITNESS THE a=ni i OWING signatures Ann -sopls-
no\1alriper:
P.\/ -
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ctato „f; 'v P -a
to wit:
The foregoing a b epn . was Ar-L-nmWledaed b;!fnro rn.p this;
dA
DO\, Atltbnri-zeri riffir-or Tulin
an behalf OF
Notary Puthlic
;Uv Cnrjr
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page 9 of 4
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Revised 10/16/90
Page 3 of 3
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ROANOKE COUNTY
UTILITY
DEPARTMENT
ACTION # 82394 - 7c
ITEM NUMBER _J�—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving
Advanced Auto/Perimeter East
COUNTY ADMINISTRATOR'S COMMENTS: s
SUMMARY OF INFORMATION:
The Developers of Perimeter East, The Webb Stevenson Company, have
requested that Roanoke County accept the Deed conveying the
sanitary sewer facilities serving the subdivision along with all
necessary easements.
The sewer facilities are installed, as shown on plans prepared by
T. P. Parker & Son entitled Perimeter East - Sewer Extension, dated
December 22, 1988, which are on file in the County Engineering
Department. The sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT•
The value of the sanitary sewer construction is $9,300.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the sanitary
sewer facilities serving the Advanced Auto/Perimeter East along
with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these
facilities.-
SUBMITTED BY:
Gary Rortson, P.E.
Utility irector
Approved (x)
Denied ( )
Received ( )
Referred
to
Motion
cc: File
Gary Robertson
Arnold Covey
APPROVED:
Elmer C. Hodge
County Administrator
ACTION
by: Johnson to approve
Eddy
Johnson
Kohinke
Minnix
Nickens
K-9
VOTE
No Yes Abs
K-7
DEED nF EASEMENT -A.ND ASS IG-NIME—NT
TNTC np�n, nppn r)P P61,'PMPNT ANn LqqTrMMPNT; uric this 14th rizv n-: hilv
1994 by -Anri hin'-ween- Thm Wnhh Ctnvmncnn CoMnanv hmroinAf7pr ro-Porrzri
f -r) ac the "i),mvinInnor nAri-v of tna first mart- t -ho Pi%Pi) SiiPPP\/TCriPq M:
Pr)AN1()VP Cr)1jNjTV \/TPf'TKiTA iiin ra 1 n =I ft r r=fqrr=rj to ac the "PriArri n2rt-\/ of i=nd=
spconn nart anri PI MPP r-, Wr)f)('P (%ni int- v AriMiniSt-IAt-nr of Pnqnn{= (--nttnr\/
VTPnTNITA nqrtV of the thi rri mart
, W T T N E S c t_ T u, art-
:WTTNESSPTH:
TWAT PnP ANI) IN CONSIDERATION of the mutual benefits to accrue, the
j'),=%,/=1r)r)c3r does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the PnnrH all water and/or sewer
linns, \./.AJVF!,.;, fittings, laterals, connect J -ns,, storage facilities, sources of
water ziinplv; plumps, manholes And Any And all other equipment and appurtenances
thereuinto., in and to theto r
Wa -qnri/r)r Sp in t -.Ha Strootc ;4nri
-wer systems ,, -:,-. - , - --- - - 1 a, v ae n u es
Public uti. I ity, water and/or Spwer pqs=mpnr PrnAc that hAxip hp ' ar=2fi-or
en or may re,
ho i nst- 11
j by tic- f_)evP ! npe r,
along with the right to pernetulal 1,r use AMH mc!,Inv
thn InAcamontc in which the 'z;:IM0 may bee locatedall of which is r
n
are particular"/
Shown and described and deRinnptaH ac fnlInwc to wit:
AS Siin_wn an the n1nn anti-FlaH Parimptor Fact qoWpr Pyi-ancinn
H-Atori necpmhor 91) 10PA maria by T.P, q ArH nn file in
I
Roanake County Fnaineerina Departmoni-
page 1 of 3
TF -n Fiavalrnar rina(z i-=r=nw -nwcnant- anti w;4rr---,t- that it uj` 11 ha rccnnnci "I=
nr thR nrnncr i r) t...,A I lat irn anti rnnczr r: i, -f i, -)r F t H. a c r. wa r a r A r. rl n r Q =wc r
c v c am c: i r) r, I j i H n ri ranair r= c i i r -F A a q ro az affcrtcri -.v cart-l=manr of i:riljry
t- rim n r ra c -;:r) r A nari.nH of nno i 1 1 va.-4 r after rlqt-o of arrcntanra i -iv rhe
Will n=rfnrrn Anv r=r,54i rz! ire rncr
Plmar r= Wnrina, rniirt-v Lriminicrr;;^nr of Virriini= Harty
rf
):4rt-
r,-47 t -S -o thirH nn r harchw ininc in rho qvar�jtinn of thiz in,-t.rtjmpnt- to (Zi nify
thp arrantanrc of Chic rnnvcvanra ni I .
an. 1� T
Adonted, b\j, the n -F �Ziinarwis t
.,ors Of Roannke Cnt�
Bo;� rri ntv Viraini;;
Tha fnreaoinn deed waz ;:cknnWIe,-ic!Rrj H=fnra Me
20th '- July .. 94
By: J. Patton Webb R!;
Managing Partner
Ouly authori 70ri nff-i-cr Tit1p
nn hchal= of The Webb Stevenson Company
Qz-t) C-.
Nctar\,f Pub! i r.
M y - Commissior expirns.- 9/05/2000
Page 1, of q
WITNESS THE signatures- and se.Al.s.:
DevqInner:
nf -
ro(intv/c 7 V
South Carolina
nIr Greenwood toW4t-
Tha fnreaoinn deed waz ;:cknnWIe,-ic!Rrj H=fnra Me
20th '- July .. 94
By: J. Patton Webb R!;
Managing Partner
Ouly authori 70ri nff-i-cr Tit1p
nn hchal= of The Webb Stevenson Company
Qz-t) C-.
Nctar\,f Pub! i r.
M y - Commissior expirns.- 9/05/2000
Page 1, of q
C n un.. T". V liirninia
R q
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Revised in,"Al/an
pAqp 1 of
ROANOKE COUNTY
UTILITY
DEPARTMENT
NORTH
PERIMETER EAST - SEWER E%TENSION
ACTION NO. 82394 - 7d
ITEM NUMBER K"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for Approval of a Raffle Permit and One -
Time Bingo Game from the Penn Forest Elementary
School P.T.A.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Penn Forest Elementary School P.T.A. has requested a permit to
hold a raffle and one-time bingo game in Roanoke County on October
29, 1994, and has submitted applications for each use.
These applications have been reviewed with the Commissioner of
Revenue and he recommends they be approved. The applications are
on file in the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the applications for a Raffle Permit and
One -Time Bingo Game be approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Johnson to No Yes Abs
Denied ( ) approve Staff recommendation Eddy X
Received ( ) Johnson X
Referred ( ) Kohinke X
To ( ) Minnix X
Nickens X
cc: File
Bingo/Raffle File
BINGO PERMIT APPLICATION K5
�w.
Application is hereby made for a bingo game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Bingo games are strictly regulated by Title 18.2-340.1 et. sea. of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a bingo permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization 5
Mailing Address (c32� [tel err �rnm'd
F.
City, State, Zip Code Cann yA 2HQ
When was the organization founded? Iqj Z
Purpose and Type of Organization iL l(fmo'5C n -)i A
Has the organization been in existence in Roanoke County for two
continuous years? YES X NO
Is the organization non-profit? YES_ NO
Is the organization exempt under §501(c)(3) of the Internal Revenue
Code? YES'_ NO
Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sect. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Bingo
games and that such records are subject to audit by the
Commissioner of the Revenue? �"�
COUNTY OF ROANOKE, VIRGINIA
COM MSSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organization pursuant to
5 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any &%assification whatsoever, for the purpose of organizing,
managing, or conducting Bingo Games ? �f>s
i
GROSS RECEIPTS from all sources related to the operation of Bingo
games or Instant Bingo by calendar quarter for prior calendar year
period.
BINGO INSTANT BINGO
1st Quarter 1st Quarter
2nd Quarter 2nd Quarter
3rd Quarter 3rd Quarter
4th Quarter 4th Quarter
TOTAL TOTAL
DAYS OF WEER AND HOURS OF BINGO ACTIVITY:
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
_Saturday
From
To
From
To
From
To
From
To
From
To
From
To
From I hm To 3 ?,,)
Oct 2q-4- cn►y
Specific location where Bingo game is to be conducted?
No Yma,_- y - Pr � ZL S Cni
_
: This permit shall
valla only for the above location.
Any organization holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
§4-101) State specifically how the proceeds from Bingo will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
he -prcc_'Cej5 rc rt (e_ '+ b <<')q0 t_o be U50d
b'i *nc 7 TA - pUr-ChC-5G SC�UGI Sv Nplic
Cur f 2r,+I ./ r)o+ bo d qe 4na .-Gor) Qnd JZ �hc hcr�c� +kc e_ctjcc-h o)
G� -4 J
COUNTY OF ROANOKE, VIRGINIA
COMIVIISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA
24018
F 2
Officers of the Organization:
President: ✓�rin ��;,-r, Phone: qF2 _ 13i�
Address: �,(„r c) �i�m: ne- c.� fir VA 2 Ll01
President: �r !_Ci;, rd Phone: 7 -7L -05t06
i
Address: 5990 M err- i,Ylc',1 Rd -Rnono le VA 2(01 if)
Secretary: �Kr4, \, , ; i,- , Phone: C6q - USO�
Address: vcr 'VA 2lIO i
Treasurer: }; ccl -* -Phone: 71 Li - y 5 27
Address: 3H 1-7 I�Iyc b, (,I ( �rct,,_ ROG-)c�e VA D1016
Member authorized to be responsible for Bingo operations:
Name: P),ri m 1 nrn,rnG 5 PCrLer)iYlC,lccI )
Home Address_��35 j;;GC;r
;�v-r, �, ck� c, 71jor8 �L(ao den -y m+ -Rd
Phone - 5 _ Bus Phone
q'81 - lo52_b
2NOIS
Member responsible for filing financial report required by the code
if your organization ceases to exist:
Name: RPri + L (Ir-. -?-) \�k/n
Home Address 3Lt-7- }����� h,ed C,rrlc }� �moY-e VA 2L[O1b
Phone 71 `{ - LJ 5Z_ 7 Bus Phone
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue?
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke? y ,s
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018
I
3
NOTARIZATION LTHE FOLLOWING OATH MUST BE TAKEN BY ALL APP ICANTS:11�--s
I hereb�'swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sec. 18.2-340.1
et. seq. of the Code of Virginia and Section 4-86 et. sea. of the
Roanoke County Code.
Namefi _ / Title
Address
V-4 2YQ18
Subscribed and worn before me, this day o 19 z in the
County/G"y of � . , � , Virginia.
commission expires: 19�
Notary Public
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commissioner of the Revenue
The above application is not approved.
Date
COUNTY OF ROANOKE, V-MGINIA
COMMISSIONER OF THE REVENUE
Commissioner of the Revenue
P.O. BOX 20409
ROANOKE, VA
24018
4
RAFFLE PERMIT APPLICATION )�6
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization Penn Forc.s-i— Eleme-r4nr4 fy- hero I
Mailing Address L-526 Me-rrirync., 'Pc sw
City, state, zip Code kcynnoKc VA 246Ifi
When was the organization founded? 19l? -
Purpose and Type of organization r. hcksi PiA
Has the organization been in existence in Roanoke County for two
continuous years? YES )( NO
Is the organization non-profit? YES_ NO
Is the organization exempt under §501(c)(3) of the Internal Revenue
Code? YES_ NO
Attach copy of IRs Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sect. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenue? y �5
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COM MSSIONER OF THE REVENUE ROANOKE, VA 24018
1
Officers of the Organization:
LU -President: Anne_ Curr; --i Phone: Cil ;9 - 13'il
Address: LIL,00 Surnrr,Fr5�1 Dr Pr)<'nn6c \/A 2,z10lb
C-0
VieePresident:r-)c,4r-,4 Phone: 1-72 C5L,6
Address: hri4r) MP_rrjmc;--, R(d Ro.,�cjKe VA 2-Hoie
Secretary: 1�clh\4 o Y i „ i Phone: -909- 0 SO`�
Address: 342 Olyer h, l' 4 Tt-oj RnonnY-r- \/A 2yOlb
Treasurer: -� Lin(ie; 9r0wn Phone: SIN • LISa3
Address: y1-? It,ch,r�l C arcs 6nno ke \/A 7-4oih
Member authorized to be responsible for Raffle operations:
Name: grr brrc. Jenn; s
17Orcen rYiQlcotr,r�
Home Address circ SZLU f3�+ �+ lid
Phone gS9_Cy05y Bus Phone — Roa)o iee vA 24oie
9M — &5 2-6
Member responsible for filing financial report required by the code
if your organization ceases to exist:
Name: —Pi -r, -+ l i,clr, Imo. reiyj
Home Address 3y11 FR1i)c• gi,,i C,ir � RG node VA '21-0;6
Phone Bus Phone
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue? �1e5
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke? �
M
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMSSIONER OF THE REVENUE ROANOKE, VA 24018
3
t'_5
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organization pursuant to
§ 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any dY$ssification whatsoever, for the purpose of organizing,
managing, or conducting Raffles ?
�5
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description Fair Market Value
�irn�IGr � ��GSt y�CrS ScF.= QttCCh�cl 115 -j -
DATE OF RAFFLE n ct 2_9 qq y
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
Specific location where Raffle drawing is to be conducted?
E: This permit s
only ror the above location.
Any organization holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
§4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if -necessary.
ire Pro��eds �rcm rc�f i� E),noo w'; II .bc uscd
by the ?TA -�v Du rchQ;G Sc co I S, i, C_ -s
Cu r rfn4 it
no -r bud 9e+cci -kr On d -ice Cn ikon c,
Chi 1 d r-Cn .
COUNTY OF ROANOKE, VIRGINIA
COMIVIISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018
R
2
PENN FOREST CARNIVAL_
DRAWING ON OCTOBER 9TH
AT 2:-30 P.M.
1. RECLINER -$410 -Grand Piano
2. SEGA GENESIS VIDEO SYSTEM -$120
Penn Forest PTA and Hill's Dept. Store
3. ERIC FITZPATRICK MARKET SCENE PRINT -$35
Eric Fitzpatrick
FRAMING -$100 -Country Village Shops
4. 20" BMX BICYCLE -$70
Virginia First Savings Bank
S. LAWN TREATMENT -$60
Green Up Lawn Care
MULCH-$60-Mulch'n'More
6. REMOTE CONTROL CAR -$90
Garland Oil Company
7. TWO MILL MOUNTAIN THEATRE TICKETS
For any show 193-194 season
$30 GIFT CERTIFICATE -Texas Steakhouse
8. $50 SAVINGS BOND -Signet Bank
Cave Spring Branch
9. ONE YEAR FAMILY MEMBERSHIP -$45
Imaginasium
10. FALL WREATH -$50 -Salem Creek
11. KOOSH BASKETBALL SET -$18.75
Imagination Station
NEED NOT BE PRESENT
8 TO WIN
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NOTARIZATION
THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS:��
w
I herebyS�swear or affirm under the penalties of perjury as set
forth in §18.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sec. 18.2-340.1
et. sect. of the Code of Virginia and Section 4-86 et. sea. of the
Roanoke County Code.
sign by: v
Name itle Home Ad ess
Subscribed and sworn before me, this, day of 9 Win the
County/fly of Virginia.
My commission expires:19
Notary Pu lic—�T'
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
3-Sg2 Z2
Date Commsioner the IZevenue
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA
24018
A 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-7.e OF SUPPORT FOR THE CONSTRUCTION OF
A NATIONAL D-DAY MEMORIAL TO BE LOCATED IN THE
ROANOKE VALLEY
WHEREAS, the 50th anniversary of the June 6, 1944 Normandy Invasion known as
D -Day was recently recognized in the United States and throughout Europe, and
WHEREAS, the Roanoke Valley holds the distinction of having had a major
contingent involved in the D -Day invasion, and
WHEREAS, there is a need to honor in an appropriate manner the brave men and
women from the allied nations who participated in the invasion, and
WHEREAS, a memorial honoring the events, people and allied nations related to
Omaha Beach and the 116th Infantry would be an attraction in the Roanoke Valley and
contribute to the overall economy, and
WHEREAS, potential sites throughout the Roanoke Valley for the D -Day Memorial
were studied and reviewed in 1990, and
WHEREAS, a highly visible site has been identified that would provide access for
public viewing of the memorial.
THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY BOARD
OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, supports the siting of a
National D -Day Memorial, and encourages the completion of this important project.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnk, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Joyce Waugh, Economic Development Specialist
Mary Parker, Roanoke City Clerk
Forest Jones, Salem City Clerk
Carolyn Ross, Vinton Town Clerk
Chairman, D -Day Memorial Committee
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 23RD DAY OF AUGUST, 1994, ADOPTED THE FOLLOWING:
RESOLUTION 82394-7.f REQUESTING ACCEPTANCE OF MALLARD LANE
ESTATES INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY ROAD SYSTEM
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the that
engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Bob L. Johnson
Seconded By: Not Required
Yeas: Supervisors Johnson Kohinke Minnix Nickens Eddy
Nays: None
A Copy Teste:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
I hereby certify that the foregoing is a true and correct copy of
Resolution 82394-7.f requesting acceptance of Mallard Lane Estates
into the Virginia Department of Transportation Secondary Road
System adopted by the Roanoke County Board of Supervisors by a
unanimous recorded vote on Tuesday, August 23, 1994.
Mary H. Arlen, Clerk
Roanoke County Board of Supervisors
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) From the intersection with Mallard Lake Drive (Route 1250)
(north) to the cul-de-sac.
LENGTH:
RIGHT OF WAY:
ROADWAY WIDTH:
SURFACE WIDTH:
SERVICE:
(1) 0.16 MILES
(1)
5 0 FEET
(1)
30 FEET
(1)
26 FEET
(1)
3 HOMES
ROANOKE COUNTY ,ACCEPTANCE OF 0.16 MILES OF MALLARD KALE COURT
ENGINEERING & INTO THE VIRGINIA DEPARTMENT .OF TRANSPORTATION
INSPECTIONS DEPARTMENT SECONDARY SYSTEM -
4
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23,1994
RESOLUTION 82394-7.9 REQUESTING EXTENSION OF
TIME FOR REVIEW OF BASIC CABLE RATE FILINGS BY
BOOTHE AMERICAN COMPANY D/B/A SALEM CABLE TV
WHEREAS, the County of Roanoke's "Certification of Franchising
Authority to Regulate Basic Cable Service Rates . .," F.C.C. Form
328, was filed with the Federal Communication Commission on October
12, 1993, and on October 26, 1993, this Board adopted Ordinance
102693-4 establishing "Procedures and Standards for the Regulation
of Cable Television Rates ."; and
WHEREAS, by certified letter dated November 1, 1993, received
on November 2, 1993, Boothe American Co. d/b/a Salem Cable TV was
formally notified of the receipt by the F.C.C. of the County's Form
328 and the Board's adoption of the aforesaid Ordinance; and
WHEREAS, on July 20, 1994, the County of Roanoke received
completed F.C.C. Forms 1200, 1205 and 1220 from Boothe American
Company d/b/a Salem Cable TV as required for regulation and
approval of basic cable service rates which Forms will be forwarded
to the offices of Moss & Barnett, of Minneapolis, Minnesota, for
their audit, review and report to this Board on the reasonableness
of Salem Cable TV's rate request; and
WHEREAS, on August 8, 1994, the City Council of the City of
Salem, Virginia adopted an ordinance governing the procedures and
standards for the regulation of cable television rates pursuant to
the rules of the Federal Communications Commission and the Cable
Television Consumer Protection and Competition Act of 1992 and has
previously submitted an F.C.C. Form 328 in order to be certified to
regulate basic cable service rates within its jurisdiction, and
WHEREAS, the F.C.C.Is "Report and Order on Rate Regulation"
authorizes a franchising authority to extend for up to 90 days, or
150 days in the case of a "cost of service" rate justification
filing, the effective date of proposed basic cable service rates to
permit the authority to make a final determination on the
information submitted by the cable operator. To toll the effective
date of the proposed rates, the franchising authority must issue a
brief order or resolution explaining that it needs additional time
to review the proposed rates; and
WHEREAS, notice must be provided to the cable operator within
30 days of receipt of their Forms 1200 and 1220 of this 90 day and
150 day extension and the County Attorney's Office mailed to Boothe
American Company d/b/a as Salem Cable TV on August 17, 1994, by
certified mail, return receipt requested, such a letter of
notification.
BE IT RESOLVED by the Board of Supervisors of the County of
Roanoke, as follows:
1. That the initial 30 day period for the review of the
proposed basic cable service rates of Boothe American Company
d/b/a Salem Cable TV as set forth in the F.C.C. Forms 1200 and
1205 received by the County of Roanoke on July 20, 1994, is
hereby extended for 90 additional days in order to obtain and
review additional information from Boothe American Company as
to the justification for its rate request. This action is
being taken to ensure that the proposed rate is within the
reasonableness standard established by the Federal
Communications Commission in its "Report and Order on Rate
Regulation."
2. That the initial 30 day period for the review of the
proposed basic cable service rates of Boothe American Company
2
d/b/a Salem Cable TV as set forth in the F.C.C. Form 1220
received by the County of Roanoke on July 20, 1994, is hereby
extended for 150 additional days in order to obtain and review
additional information from Boothe American Company as to the
justification for its rate request. This action is being
taken to ensure that the proposed rate is within the
reasonableness standard established by the Federal
Communications Commission in its "Report and Order on Rate
Regulation."
3. That the letter of notice mailed to Boothe American
Company from the Office of the County Attorney on August 17,
1994, is hereby ratified and affirmed by this Board as
authorized by this Board of Supervisors, as the franchising
authority for cable operators in Roanoke County, as tolling
the effective date for the basic cable service rates submitted
on July 20, 1994, for an additional 90 and 150 days,
respectively. If no action be taken by this Board within this
additional time period, the proposed rates will go into
effect, subject to subsequent refund orders.
This resolution shall be effective from the date of its
adoption.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Y�'2GTi�c�, A/
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Anne Marie Green, Cable TV Negotiating Committee
Harry C. Nickens, Chairman, Cable TV Committee
Salem Cable TV
Joseph Obenshain, Sr. Assistant County Attorney
il
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-7.h REQUESTING EXTENSION OF
TIME FOR REVIEW OF BASIC CABLE RATE FILINGS BY
COX CABLE ROANOKE, INC.
WHEREAS, the County of Roanoke's "Certification of
Franchising Authority to Regulate Basic Cable Service Rates . . . , if
F.C.C. Form 328, was filed with the Federal Communication
Commission on October 12, 1993, and on October 26, 1993, this Board
adopted Ordinance 102693-4 establishing "Procedures and Standards
for the Regulation of Cable Television Rates ."; and
WHEREAS, by certified letter dated November 1, 1993,
received on November 2, 1993, Cox Cable Roanoke, Inc. was formally
notified of the receipt by the F.C.C. of the County's Form 328 and
the Board's adoption of the aforesaid Ordinance; and
WHEREAS, on August 12, 1994, the County of Roanoke
received completed F.C.C. Forms 1200, "Setting Maximum Initial
Permitted Rates for Regulated Cable Services", 1205 "Equipment
Form" and 1215 "A La Carte Channel Offerings" from Cox Cable
Roanoke, Inc. as required for regulation and approval of basic
cable service rates. These forms will be forwarded to the offices
of Moss & Barnett, of Minneapolis, Minnesota, for their audit,
review and report to this Board on the reasonableness of Cox Cable
Roanoke, Inc.'s rate request; and
WHEREAS, the F.C.C.'s "Report and Order on Rate
Regulation" authorizes a franchising authority to extend for up to
90 days the effective date of proposed basic cable service rates to
permit the authority to make a final determination on the
information submitted by the cable operator. To toll the effective
date of the proposed rates, the franchising authority must issue a
brief order or resolution explaining that it needs additional time
to review the proposed rates; and
WHEREAS, notice must be provided to the cable operator within
30 days of receipt of their Form 1200 of this 90 day extension.
BE IT RESOLVED by the Board of Supervisors of the County of
Roanoke, as follows:
1. That the initial 30 day period for the review of the
proposed basic cable service rates of Cox Cable Roanoke, Inc.,
as set forth in the F.C.C. Forms 1200, 1205 and 1215 received
by the County of Roanoke on August 12, 1994, is hereby
extended for 90 additional days in order to adequately review
these rates with the assistance of outside legal counsel and,
if necessary, to obtain additional information from Cox Cable
Roanoke, Inc. as to the justification for its rate request.
This action is being taken to ensure that the proposed rate is
within the reasonableness standard established by the Federal
Communications Commission in its "Report and Order on Rate
Regulation."
2. That the County Attorney is authorized, on behalf of this
Board of Supervisors as the franchising authority for cable
operators in the County of Roanoke, to give notice by letter
to Cox Cable Roanoke, Inc. that the effective date for
approval of the basic cable service rates to become effective
July 14, 1994 is extended for an additional 90 days. If no
action be taken by this Board within this additional time
period, the proposed rates will go into effect, subject to
subsequent refund orders.
3. This resolution shall be effective from the date of its
adoption.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
2
CC: File
Anne Marie Green,
Harry C, Nickens,
Cox Cable TV
Joseph Obenshain,
A COPY TESTE:
XZ.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
Cable TV Committee
Chairman, Cable TV Committee
Sr. Assistant County Attorney
3
ACTION # 82394 - 7iy
ITEM NUMBER /� � 1D
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Webber
Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
J �
SUMMARY OF INFORMATION:
The Developers of Webber Subdivision, Granville & Virginia Webber,
have requested that Roanoke County accept the Deed conveying the
sanitary sewer facilities serving the subdivision along with all
necessary easements.
The sewer facilities are installed, as shown on plans prepared by
Jack Bess entitled Webber Subdivision, dated February 20, 1990,
which are on file in the County Engineering Department. The water
and sanitary sewer facility construction meets the specifications
and the plans approved by the County.
FISCAL IMPACT•
The value of the sanitary sewer construction is $6,300.00.
RECOMMENDATION•
Staff recommends that the Board of Supervisors accept the water and
sanitary sewer facilities serving the Webber subdivision along with
all necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
r�
Q/Lc�� lC.lrL � LCAG - c XL—
Gary R6bertson, P.E. '
Utility Director
APPROVED:
Elmer C. Hodge
County Administrator
�) 0
ACTION VOTE
Approved (X) Motion by: Johnson to approve No Yes Abs
Denied ( ) Staff recommendation Eddy X
Received ( ) Johnson X
Referred Kohinke X
to Minnix X
Nickens x
cc: File
Gary Robertson
Arnold Covey
ACTION # 82394 -
ITEM NUMBER /�--/ /
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for Appropriation to the School Grant Fund
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend Approval
BACKGROUND: The Roanoke County School Board serves as the fiscal
agent for the Tech Prep Consortium comprised of the school
divisions of Bedford County, Botetourt County, Craig County,
Franklin County, Roanoke City, Roanoke County, Salem City; and
Virginia Western Community College. An additional grant has been
awarded to the consortium to assist with administrative costs,
specifically to be applied to the salary of the consortium
director. The grant is for a two-year period: $40,000 for FY 1995
and $40,000 for FY 1996. The school board is requesting an
appropriation of $40,000 for FY 1995. The grant of $40,000 for FY
1996 will be included in the 1995-96 budget.
FISCAL IMPACT: None.
STAFF RECOMMENDATION: Staff recommends appropriation of the
$40,000 to the School Grant Fund.
t
Garland Kidd Elmer C.'Hodg64
Director of Vocational & County Administrator
Adult Education
ACTION
Approved (X) Motion by: Johnson to Eddy
Denied ( ) approve appropriation Johnson
Received ( ) Kohinke
Referred ( ) Minnix
To Nickens
cc: File
Garland Kidd
Dr. Deanna Gordon
Diane Hyatt
VOTE
No Yes
X
X
X
X
X
.M
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON AUGUST 11, 1994 IN THE
BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION TO THE
SCHOOL GRANT FUND FOR THE TECH PREP
CONSORTIUM.
WHEREAS, the Virginia Department of Education has awarded
the Tech Prep Consortium (comprised of the school divisions of
Bedford County, Botetourt County, Craig County, Franklin County,
Roanoke City, Roanoke County, Salem City; and Virginia Western
Community College) an additional grant of $40,000 for a two-year
period to assist with administrative costs, specifically to be
applied to the salary of the consortium director;
BE IT RESOLVED that the County School Board of Roanoke
County, on motion of Barbara B. Chewning and duly seconded,
requests that $40,000 be appropriated by the Board of Supervisors
of Roanoke County to the School Grant Fund for Fiscal Year 1995 to
be applied to administrative expenditures of the Tech Prep
Consortium.
Adopted by the following recorded vote:
AYES: Barbara B. Chewning, Maurice L. Mitchell,
Charlsie S. Pafford, Jerry L. Canada, Frank E.
Thomas
NAYS: None
TEST
/_ _�, Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
ACTION NO.
82394 - 7k
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 23, 1994
AGENDA ITEM: Request for Approval of a Raffle Permit from the
Cave Spring Elementary School P.T.A.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Cave Spring Elementary School P.T.A. has requested a permit to
hold a raffle in Roanoke County on October 15, 1994. This
application has been reviewed with the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit from the
Cave Spring Elementary School P.T.A. be approved.
SUBMITTED BY: APPROVED BY:
• a—p, � C�
Mary H. Allen Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Johnson No Yes Abs
Denied ( ) Eddy X
Received ( ) Johnson X
Referred ( ) Kohinke X
To ( ) Minnix X
Nickens X
cc: File
Bingo/Raffle File
RAFFLE PERMIT APPLICATION
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting .a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization ()Quo- gpr ' n9 6'iem en-IaN PrA
Mailing Address 5ya 4 ALie sv)
City, State, Zip Code Roa,,oke uA ,240(8
When was the organization founded? /Ci(p/
Purpose and Type of Organization(
Ta.Qc%er Assoc.
Has the organization been in existence in Roanoke County for two
continuous years? YES .' NO
Is the organization non-profit? YES NO
Is the organization exempt under §501(c)(3) of the Internal Revenue
Code? YES ✓ NO
Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sec. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenue? U(,S
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COl INMSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organization pursuant to
$ 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organizing,
managing, or conducting Raffles ? 4-5
K I ;t., -
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description j Fair Market Value
Lo AA oZ C� �� 1/�`�'Y�'rtiGi � �pl a 0 "b
DATE OF RAFFLE /0 - 1!5
- 9
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
Specific location where Raffle drawing is to be conducted?
NOTE: This permVW shall be valid onlyJfor the abovV location*
Any organization holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the'-
organization is specifically chartered or organized. -(County Code
S4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
CJu lto c¢. J5 W LLL used C� a sem. v,tivf ,s.0 C,14 L4,11
0,,j Lot u Cal-
(20
a
CQ U L �� Ute^-� ��`f-✓►` • SCJ4 aJ
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COAEVMSIONER OF THE REVENUE ROANOKE, VA 24018
2
Officers of the organization:
President: [_i-1 ru Phone: 1 l 7 j k)—
Y
Address: 5)-79 tOA-i Ono•d DA -
Vice President : Phone: 7 7.;? -6 9 -71
Address:
Secretary:Phone: 7 7c/ -P y j y
Address:
Treasurer: _og,,� ua otG(„ Phone: -7 7 5F - (a 0 q
Address: j 8,;L (p
Member authorized to be responsible for Raffle operations:
Name: / �.,...-S
Home Address (,/ q/ ,8��+-,,,ti•
Phone 9 �54 - 9 i3 0 Bus Phone
Member responsible for filing financial report required by the code
if your organization ceases to exist:
Name: /-U-
Home
2UHome Address 5e i4y
Phone 1,1q- 4o 91 Bus Phone
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the -
Commissioner of the Revenue?
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke?�
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGIlVIA P.O. BOX 20409
COADMSIONER OF THE REVENUE ROANOKE, VA
24018 "
3
NOTARIZATION w
THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS:
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sec. 18.2-340.1
et. sea, of the Code of Virginia and Section 4-86 et. sea. of the
Roanoke County Code.
Signed by:
Name TitlW J Home Address
Subscribed and sworn before me, this day of 4197 T in the
County of Virginia.
My commission expires: 3/ 19f 7So
Notary Public
NOT VALID UNLESS COUNTEPvSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018
4
Date
Commi
Toner the Revenue
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA
COMMISSIONER OF THE REVENUE
P.O. BOX 20409
ROANOKE, VA 24018
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-7.1 OF APPRECIATION FOR BRINGING THE
TAEKWONDO AMERICA NATIONAL TOURNAMENT TO ROANOKE COUNTY
WHEREAS, the TaeKwonDo America National Tournament will
be held in Roanoke County on Saturday, September 24, 1994, at Cave
Spring High School; and
WHEREAS, this event, located here by Robert J. Lacy,
Chairman of the Board of TaeKwonDo America, and owner of TaeKwonDo
America Karate School in Roanoke County, is expected to bring over
1,000 competitors and spectators to the Roanoke Valley; and
WHEREAS, part of the proceeds of the competition will be
donated to the Roanoke Rescue Mission; and
WHEREAS, TaeKwonDo teaches discipline, self-defense,
control and physical fitness to students of all ages, promoting
confidence and well-being for the participants.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County, Virginia, does hereby extend its
appreciation to ROBERT J. LACY, Chairman of the Board of TaeKwonDo
America, for bringing the TaeKwonDo America National Tournament to
Roanoke County; and
FURTHER, BE IT RESOLVED, that the Board of Supervisors
extends its best wishes to the participants in the upcoming
Tournament.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Resolutions of Appreciation
Steven A. McGraw, Clerk of Circuit Court
Robert Lacy, American TaeKwondo American Karate School
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-8 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Executive Session File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, AUGUST 23, 1994
ORDINANCE 82304-9 TO CHANGE THE ZONING
CLASSIFICATION OF A TRACT OF REAL ESTATE
LOCATED AT 4925 STARKEY ROAD (TAX MAP NO.
87.11-3-4) IN THE CAVE SPRING MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF I-2
TO THE ZONING CLASSIFICATION OF C-2 WITH
CONDITIONS UPON THE APPLICATION OF JOHN A.
HALL
WHEREAS, the first reading of this ordinance was held on July
26, 1994, and the second reading and public hearing were held
August 23, 1994; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on August 2, 1994; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate, as described herein, and located at 4925 Starkey Road, (Tax
Map Number 87.11-3-4) in the Cave Spring Magisterial District, is
hereby changed from the zoning classification of I-2, Industrial
District, to the zoning classification of C-2, General Commercial
District.
Hall.
2. That this action is taken upon the application of John A.
3. That said real estate is more fully described as follows:
BEGINNING at a point on the westerly side of
Virginia Secondary Highway Route No. 904
(formerly Virginia Highway Route No. 419)
205.15 feet in a northwesterly direction from
the northwest corner of the intersection of
the said Route 904 and Virginia Secondary
Highway Route No. 753; thence leaving the
westerly side of Route 904 and with the line
of the Andrews-Pitzer-Butler Fuel Oil
Corporation, S. 84 deg. 46' W. 316.84 feet to
an iron pin corner; thence continuing with the
Andrews-Pitzer-Butler Fuel Oil Corporation
property, S. 12 deg. 01' W. 75.4 feet to a
point on Virginia Secondary Highway Route 753;
thence with the same, N. 83 deg. 25' W. 72.7
feet to an iron pin on the east right-of-way
line of the Norfolk & Western Railway
Company's right-of-way; thence with the same,
the following three courses and distances, N.
12 deg. 01' E. 75.0 feet, N. 8 deg. 40' E.
199.0 feet N. 7 deg. 40 E. 166.95 feet to a
corner; thence N. 84 deg. 46' E. 294.29 feet
to a point in the westerly right-of-way line
of the said Route 904; thence with the same,
the following five courses and distances, S. 1
deg. 00' E. 35.96 feet; S. 13 deg. 41' E. 79.0
feet; N. 84 deg. 46' E. 4.5 feet; S. 15 deg.
02' E. 32.55 feet to a concrete highway
monument; S. 16 deg. 49' E. 100.00 feet to the
place of beginning, and containing 2.00 acres,
more or less.
4. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
On motion of Supervisor Minnix to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Arnold Covey, Director of Engineering & Inspections
Terry Harrington, Director of Planning & Zoning
John W. Birckhead, Director, Real Estate Assessments
Paul M. Mahoney, County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 23, 1994
ORDINANCE 82394-10 AMENDING THE ROANOKE COUNTY ZONING
ORDINANCE TO ALLOW REPLACEMENT ONLY OF INDIVIDUALLY -SITED
SINGLE -WIDE MANUFACTURED HOMES THROUGHOUT ROANOKE COUNTY
WITH A NEWER SINGLE -WIDE MOBILE HOME
WHEREAS, the first reading of this ordinance was held on July
26, 1994, and the second reading and public hearing were held
August 23, 1994; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on August 2, 1994; and,
WHEREAS, legal notice and advertisement has been provided as
required by law.
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
has determined that public necessity, convenience, general welfare,
and good zoning practice support this amendment to the Roanoke
County Zoning Ordinance.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Chapter 30, (Appendix A of the Code) "Zoning
Ordinance" of the Roanoke County Code is hereby amended and
reenacted as follows:
SEC. 30-23-2 Nonconforming Uses of Buildings, Structures, or Land.
(H) Notwithstanding (A) through (G) above, a nonconforming Class
B or Class C manufactured home existing on an individual lot of
record that has served as an active dwelling for at least six
1
months may be replaced with a Class A or Class B manufactured home
provided:
(1) The replacement home is installed on the lot within
four months of the removal of the home to be
replaced, and;
(2) The replacement home is installed in approximately
the same location on the lot, and is installed to
comply with the district setback regulations for
principal structures, and;
(3) The installation of the replacement home complies
with the Use and Design standards for manufactured
homes contained in Section 30-82-9 (L) b., and c..
2. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed.
On motion of Supervisor Kohinke to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
�Y
Mary H. `Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Terry Harrington, Director of Planning & Zoning
Arnold Covey, Director of Engineering & Inspections
Paul M. Mahoney, County Attorney
John Birckhead, Director of Real Estate Assessments
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON
TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-11 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
ROANOKE AUTHORIZING AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL
AUTHORITY WITH RESPECT TO THE SALE OF $3,200,000 SCHOOL BONDS
WHEREAS, the Roanoke County School Board has determined that it is advisable to
contract a debt and issue general obligation bonds of the County of Roanoke, Virginia ("County")
in the amount not to exceed $3,200,000 ('Bonds") to finance certain capital improvements for
public school purposes ('Projects") and to sell the bonds to the Virginia Public School Authority
("VPSA"), and
WHEREAS, the Board of Supervisors ('Board") of the County has previously determined
it is advisable to contract a debt and issue general obligation bonds of the County in an amount
not to exceed $726,375 to finance certain Projects and to sell the bonds to the VPSA, and
WHEREAS, the Board now desires to increase the amount of the debt and issue general
obligation bonds of the County in an amount not to exceed $3,200,000 to finance certain Projects
and to sell the bonds to the VPSA;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA:
1. The County Administrator is authorized and directed to submit an application to the
VPSA in order to sell the bonds to the VPSA at the Fall 1994 VPSA bond sale.
2. The Board adopts this declaration of official intent under Treasury Regulations Section
1.150-2. The Board reasonably expects to reimburse advances made or to be made by the County
or the County School Board to pay the costs of acquiring, constructing and equipping the Projects
m:\fmance\common\board\8-23-94.b
from the proceeds of its debt or other financings. The maximum amount of debt or other
financing expected to be issued for the Projects is $3,200,000.
3. This resolution shall take effect immediately.
On motion of Supervisor Johnson to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
7
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Dr. Deanna Gordon, School Superintendent
Ruth Wade, School Board Clerk
Diane Hyatt, Director of Finance
Alfred C. Anderson, County Treasurer
Bond Counsel
m:\fmance\common\board\8-23-94.b
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, AUGUST 23, 1994
RESOLUTION 82394-13 ADOPTING A CAPITAL IMPROVEMENTS
PROGRAM FOR FY 1995-99 FOR ROANOKE COUNTY SCHOOLS
WHEREAS, the Roanoke County School Administration has
developed a capital improvements program to be used as a management
and budget tool to assist school staff and the School Board in
addressing the capital needs of our school system; and
WHEREAS, the School Board has held several work sessions with
school staff and the Board of Supervisors on this capital improve-
ments program; and
WHEREAS, a public hearing on the adoption of this capital
improvements program was held on August 23, 1994 to secure the
comments of the citizens after publication of notice as required by
law.
NOW THEREFORE be it resolved by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County capital improvements program for Roanoke
County Schools for FY 1995-99 is hereby adopted and approved.
2. That this capital improvements program shall not be
considered a portion of the Roanoke County Comprehensive Plan.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens
NAYS: Supervisor Eddy
1
A COPY TESTS:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
Brent Robertson, Budget Manager
Diane Hyatt, Director of Finance
Dr. Deanna Gordon, School Superintendent
Paul M. Mahoney, County Attorney
Oa
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, AUGUST 23, 1994
ORDINANCE 82394-14 AUTHORIZING THE EKECUTION OF A LEASE
AGREEMENT FORADDITIONAL SPACE FOR USE BY THE DEPARTMENT OF
SOCIAL SERVICES FROM TRANSSOUTHERN
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County,
a first reading concerning the execution of a lease agreement for additional space in the
Salem Bank and Trust Building for use by the Department of Social Services was held on
August 23, 1994. Due to the temporary and emergency nature of this request, the second
reading on this matter was waived.
2. That it is in the County's best interests to lease this property from
TransSouthern in order to facilitate the installation of the ADAPT computer system for the
Department of Social Services for a period of four (4) months for the rental sum of Five
Hundred Forty -Six Dollars ($546) per month, beginning September 1, 1994 and expiring
December 31, 1994.
3. That the CountyAdministrator is authorized to execute such documents and
take such actions on behalf of Roanoke County as are necessary to accomplish this
transaction, all of which shall be upon a form approved by the County Attorney.
On motion of Supervisor Nickens to waive second reading and to adopt the
ordinance, and carried by the following recorded vote:
AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
John Chambliss, Assistant County Administrator
Dr. Betty McCrary, Director of Social Services
Paul M. Mahoney, County Attorney
John Willey, Property Manager
2