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Home My WebLink About1/3/1995 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MONDAY, JANUARY 3, 1995 RESOLUTION 1395-1 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 1995 AND ADOPTING RULES OF PROCEDURE FOR SUCH MEETING BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 1995, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 o'clock p.m. unless otherwise advertised. Regular meetings will be held at the Roanoke County Administration Center, 5204 Bernard Drive. Monday, January 9, 1995 at 12:30 Noon Joint Meeting with Roanoke City Council at Highland Park School Tuesday, January 10, 1995, at 3:00 p.m. Friday, Saturday, January 20, 21, 1995, at 8:30 a.m. Board Retreat at the Roanoke County Administration Center Tuesday, January 24, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, February 14, 1995, at 3:00 p.m. Tuesday, February 28, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, March 14, 1995, at 3:00 p.m. Tuesday, March 28, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, April 4, 1995 at 3:00 p.m. Tuesday, April 11, 1995, at 3:00 p.m. Tuesday, April 25, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, May 9, 1995, at 3:00 p.m. Tuesday, May 23, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, June 13, 1995, at 3:00 p.m. Tuesday, June 27, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, July 11, 1995, at 3:00 p.m. 1 Tuesday, July 25, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, August 22, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, September 12, 1995, at 3:00 p.m. Tuesday, September 26, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, October 10, 1995, at 3:00 p.m. Tuesday, October 24, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, November 21, 1995, at 3:00 p.m. and 7:00 p.m. Tuesday, December 12, 1995, at 3:00 p.m. and 7:00 p.m. 2. That the organizational meeting for 1996 shall be held on Tuesday, January 2, 1996. 3. That the rules of parliamentary procedure for the conduct of all Board meetings shall be Robert's Rules of Order; provided, however, these rules are amended as follows: a. that no second to motions shall be required in order to consider that motion; and b. that the chairman may make motions, participate in debate and vote on all matters considered by the Board. C. that no amendment or addition to the printed agenda be permitted unless approved by unanimous vote of all Board members present, unless requested by the County Administrator or the County Attorney as a matter requiring immediate attention. This provision applies to Main Motions and shall not apply to Privileged Motions, Subsidiary Motions, Incidental Motions, or Motions That Bring a Question Again Before the Board. On motion of Supervisor Johnson to adopt the resolution, and +q carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: l'o Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney John M. Chambliss, Jr., Assistant Adminstrator Don C. Myers, Assistant Administrator 3 ACTION NO. A-1395-2 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 3, 1995 AGENDA ITEM: Request for Approval of Bingo Permit for Calendar Year 1995 from the Roanoke Moose Lodge #284 COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• Roanoke Moose Lodge #284 is requesting approval of its bingo permit request. This item was continued from your meeting on December 13, 1994, in order to verify compliance with Roanoke County Code Section 4-101 (which requires use of 12.5% of gross receipts from all bingo games and raffles for lawful charitable purposes). BACKGROUND• Since the continuance of this request by the Board, counsel for the Roanoke Moose Lodge #284 has contacted the County seeking an explanation for this action. A copy of this attorney's correspondence is attached. The Commissioner of the Revenue has been requested to provide the Board with information concerning this organizations compliance with the County Code. The independent auditors report, correspondence from the Moose Lodge, and the annual financial report are attached. SUMMARY OF INFORMATION: It appears that this organization is in compliance with the provisions of the County Code. You will note, however, the following from the attached materials: 1. Roanoke Moose Lodge #284 generated gross receipts of $449,901 for the period 10/1/93 through 9/30/94. 2. 12.5% of these gross receipts is $56,238. 3. Roanoke Moose Lodge #284 paid itself $22,950 in rent. 4. Initial contributions totaled $35,861 of which $29,000 was for roof repairs. 1 5. On December 7, 1994, Roanoke Moose Lodge #284 determined that its charitable contributions were in error, and it reported additional commitments to achieve the required total of $56,238. This included additional roof repairs of $10,000. 6. Apart from $39,000 total in roof repairs, Roanoke Moose Lodge #284 charitably made the following contributions': Dana Garman Medical Fund . . . . . . . . $ 480 Massey Cancer Center . . . . . . . . . . . 2,600 New Castle Rescue Squad . . . . . . . . . . . 500 New Castle Fire Department . . . . . . . . . 500 Roanoke County Dare Program . . . . . . . . . 500 Light Up My Life Bowlers . . . . . . . . . . 810 Boy Scouts . . . . . . . . . . . . . . . 500 Catawba/Mason Cove Fire Department . . . . . 300 Mary Bryce Library . . . . . . . . . . . . 2,000 Library at Mooseheart for Children Upper Craig Creek Fire Department . . . . . . 500 Moose International Yellowstone Youth Fund 200 ABCD, Mooseheart Child City . . . . . . . . 5,779 Drug Awareness . . . . . . . . . . . . . . . 125 Christmas Baskets . . . . . . . . . . . .. . 363 After Prom . . . . . . . . . . . . . . . . . 174 Virginia House . . . . . . . . . . . . . . 1, 000 Softball . . . . . . . . . . . . . . . 125 Roanoke Fire Fighters . . . . . . . . . . . . 135 Rescue Mission . . . . . . . . . . . . . . . 650 Roof Repairs . . . . . . . . . . . . . . . 39,000 Section 18.2-340.9 A. provides that the organization may expend a portion of its gross receipts derived from bingo games and raffles for reasonable and proper operating costs, payment of prizes; lawful religious, charitable, community, or educational purposes for which the organization is specifically chartered or organized, and for expenses relating to the acquisition, construction, maintenance, or repair of any interest in real property involving the operation and used for lawful religious, charitable, community, or educational purposes. STAFF RECOMMENDATION: Staff recommends that the Board review the attached materials and provide an opportunity for a representative of the Roanoke Moose Lodge #284 to speak in support of the granting of this permit. 2 JD - l Respectfully submitted, V'ma CAI Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved (x) Motion by Edward G Kohinke Eddy x Denied ( ) motion to approve bingo Johnson x Received ( ) permit - Kohinke x Referred Nickens x to Minnix x cc: File Paul M. Mahoney, County Attotney R. Wayne Compton, Commissioner of Revenue Bingo Permit File 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 3, 1995 RESOLUTION 1395-3 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Eddy to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: File Executive Session