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HomeMy WebLinkAbout1/10/1995 - Adopted Board RecordsN AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-1 OF APPRECIATION TO LEE B. EDDY FOR HIS SERVICE AS 1994 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, Lee B. Eddy served as Chairman of the Roanoke County Board of Supervisors during 1994; and WHEREAS, during Mr. Eddy's term as Chairman, the County achieved a variety of accomplishments, including: o Dedication of the Clifford D. Craig Memorial Dam and the beginning of construction of the water treatment plant at the Spring Hollow Reservoir; o Completion of several important projects including renovations to the Hollins Library, the opening of Valley TechPark and Explore Park, and major road improvements to Routes 220 and 11/460; o Increased emphasis on regionalization efforts resulting in quarterly meetings with other Roanoke Valley governments, and the signing of a joint sewage treatment plant contract; and o Establishment of programs to protect the Valley's natural resources for future generations by the enactment of a Roanoke River Conservation Overlay District, involvement in protecting the mountain ridgelines and Blue Ridge Parkway viewshed, and development of a Community Visioning Process. WHEREAS, Mr. Eddy also worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to LEE B. EDDY for his service as Chairman during 1994 and for his belief in democracy and participation by citizens in local government. . On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-2 OF APPRECIATION TO CONGRESSMAN BOUCHER FOR SECURING ECONOMIC DEVELOPMENT GRANT FOR VALLEY TECHPARK WHEREAS, Rick Boucher has served the Ninth District of Virginia in the United States Congress since 1982 and has represented western Roanoke County since 1992, and WHEREAS, Congressman Boucher has been involved in economic development throughout the Ninth District, and has established the Showcase Southwest Virginia program, wherein potential employers are introduced to communities and their industrial facilities, and WHEREAS, this program was instrumental in the location of two major employers within the Ninth District, and WHEREAS, Roanoke County is in the process of constructing the first phase of Valley TechPark, a publicly owned industrial park strategically located to create jobs for the residents of both the Roanoke and New River Valleys, as well as to provide a link between Virginia Tech and the Roanoke Valley, and WHEREAS, Congressman Boucher has been involved in securing funds for industrial park development throughout the Ninth District, and recently was instrumental in obtaining $150,000 from the Department of Housing and Urban Development for the purpose of completing Phase I of the Valley TechPark improvements. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County expresses its deepest appreciation to CONGRESSMAN RICK BOUCHER for his efforts in securing these funds as well as for his efforts to showcase Roanoke County to potential expanding and relocating technologically based companies. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Timothy W. Gubala, Director, Econ Development A-11095-3 ACTION NO. ITEM NUMBER E' / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Appropriation of Funds for Regionalization Study SUMMARY OF INFORMATION: On June 28, 1994 the Board of Supervisors adopted a resolution expressing their support for the Roanoke Valley Regionalization Group to hire a consultant to provide a study to review the various services provided by each local government and to develop a list of those services that should be considered for regionalization. The consulting firm of Towers Perrin was selected to conduct this study at a cost of $30,000. The local business community has agreed to split the cost on a fifty-fifty matching basis. Each participating locality will be paying their share of the consultant fees. Roanoke County's share of these fees amounts to $3,000. FISCAL IMPACT: $3,000 can be appropriated from the Board Contingency to pay for Roanoke County's share of this regionalization study. STAFF RECOMMENDATION: Staff recommends allocating $3,000 from the Board Contingency. Respectfully submitted, Diane D. Hyatt Director of Finance m:\finance\common\board\1-10-95.wpd 7amiary 6, 1995 Approved by, Elmer C. Hodge County Administrator 'Jr ACTION VOTE Approved Motion by: Harry c . Nickens No Yes Abs Denied () motion to approve Eddy _ x UUU— Received () appropriation Johnson _ x _ Referred () Kohinke _ x _ To () Minnix Nickens cc: File Diane D. Hyatt, Director, Finance m:\finance\common\board\1-10-95.wpd January 6, 1995 ,5_ J A-11095-4 ACTION NO. ITEM NUMBER 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: 1995 Appointments of Board Members to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the Committee Assignments. The only proposed changes from 1994, are those appointments of the Chairman to committees. At this time, the Board of Supervisors may make any modifications they wish. Many of the appointments are for specific terms and those appointments should be made at the expiration of the terms. Listed below is information about several of the Committees: Liaisons to the Virginia Association of Counties In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At the September 13 meeting, it was recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Therefore Chairman Fuzzy Minnix should be appointed to this position. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the necessary appointments for calendar year 1995. yy , Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved (y) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: Board Cnnsensus NO Yes Abs to aani rnVP 1995 CnmmittPP Eddy �_ gnments-wi_t_h_ ahnl i shmPnt Johnson of Sa1Pm Cah1P TV NPgatiating Kohinke Cnmmi ttPP and T.PP FdAw rP= 1 acii nQ Minn ix Pn77y Minnix nn C1Pan Valley Nickens Committee cc: File Committee Book BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 1995 LEE B. EDDY -- Clean Valley Council (2 -year term expires 6/30/95) -- Fifth Planning District Commission (3 -year term expires 6/30/96) -- 5PDC, Rural Transportation Advisory Committee (Bus/Citizen) -- Recycling Advisory Committee EDWARD G. ROHINRE -- Audit Committee -- Fifth Planning District Commission (3 -year term expires 6/30/95) -- Roanoke County Cable Television Committee (Until Catawba citizen appointed) -- Legislative Liaison to Virginia Association of Counties (As Vice -Chairman) BOB L. JOHNSON -- Audit Committee -- Roanoke Regional Airport Commission (4 -year term expires 2/10/98) -- Total Action Against Poverty Board of Directors (2 -year term expires 5/5/96. BLJ appointed Mrs. Elizabeth Stokes as his designee.) H. ODELL MINNI% -- Social Services Advisory Board (4 -year term expires 8/1/98) -- Virginia Association of Counties Liaison (As Chairman) -- Roanoke Valley Economic Development Partnership (As Chairman) HARRY C. NICRENS -- Court Community Corrections Policy Board (3 -year term expires 12/31/97) -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee A-11095-5 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Emergency Request for an Appropriation to make Repairs and Improvements to Public Safety Buildings COUNTY ADMINISTRATOR'S COMMENTS: �11 j�/lJ o c - 7�- / >L Yr✓1 �V ` - EXECUTIVE S,MMARY: / BACKGROUND: The County recently experienced the failure of one of the bay doors at the Clearbrook Fire and Rescue Station where the door fell nearly hitting one of the people at the station. In reviewing the necessary repairs, it was determined that the glass style bay doors should be replaced with energy efficient panel doors. Four of the Fire and Rescue still use the same glass style doors as those used at Clearbrook and staff recommends that all of these be replaced at this time as well as repair/replace any of the mechanical units necessary to assure safe operation at these stations. Also while reviewing the Clearbrook station, it was determined that the heating/air conditioning system for the living area (day room and bunk room) was not working properly and needed replacing. This area is currently being served by motel type in -wall units which are not repairable because of obsolescence of parts. The existing system cannot keep the temperature reasonable in the bunk room to allow the crew to comfortably stay at the station to respond to calls at night. At this time, staff suggests the consideration of the following items with the estimated cost shown for each. 1. Repair and replace the remainder of the bay doors and openers for Public Safety Buildings with energy efficient doors. This change will provide an immediate savings on fuel costs in the operating budget of the Fire and Rescue Department and offer a safer work environment. The stations where the doors will be installed are Catawba, Hollins, Clearbrook, and Fort Lewis. Estimated cost $71,000. E-3 2. Replace the heat/air conditioning system in the living area (day room and bunk room area) of the Clearbrook Public Safety Building. Estimated cost $21,000. Staff review of the stations also identified the need to upgrade the heating system in the bay area of the remainder of the Public Safety buildings from the forced air to a radiant heating system. While this is a priority project which would provide cost savings in fuel, it could be considered as a part of the upcoming budget process. This project was previously included in the Capital Improvements Program, but it has not been funded to date. Estimated cost $35,000. In recent years, much has been done to improve the work environment for our employees and the community including the Administration Center, the Brambleton Center, new School Administrative offices, new Hollins Library addition and repairs to the Courthouse. The Fire and Rescue Stations and the Public Service Center at Kessler Mill Road continue to need significant improvements to improve the appearance of these facilities, address environmental conditions and make them more functional and efficient. These improvements include paving, underground storage tanks, roof repairs, relocation of gas pumps, upgrade windows and doors, landscaping and repairs to out -buildings at the Kessler Mill Road site. Should the Board wish to consider these improvements at this time, a report can be prepared for your January 24 meeting outlining identifying the related costs. The estimated cost is $161,000 for improvements to Kessler Mill Road and $150,000 for other station improvements to Fire Stations. FISCAL IMPACT• The cost of repairing/replacing the heating/air conditioning system at Clearbrook and replacing the bay doors at the remainder of the Public Safety Buildings is $92,000. ALTERNATIVES• Alternative No. 1 - Appropriate $92,000 from the year end surplus for the 1993-94 fiscal year (fund balance) which was previously reported to the Board. Alternative No. 2 - Do not appropriate monies at this time, but continue to defer these items until the next budget cycle. Alternative No. 3 - Earmark the proceeds from the sale of surplus real property to fund these maintenance items and building improvements. 45�.-3 RECOMMENDATION: Staff recommends Alternative No. 1, appropriating monies from the year end balance in the amount of $92,000. Staff further recommends bringing a report to the January 24 meeting outlining other needed facility improvements for consideration by the Board. Respectfully submitted, Apprc4ved b(y, John M. Chambliss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion #2 ACTION VOTE Motion by: Bob L. Johnson No Yes Abs substitute motion to approve Eddy x Alternative #1 - Appropriate Johnson x $92,000 for several fire and Kohinke x rescue buildings and replace Minnix x heat/air conditioning at Nickens x Clearbrook cc: File John M. Chambliss, Jr., Assistant Administrator Diane, -D. Hyatt, Director, Finance Thomas C. Fuqua, Chief, Fire & Rescue Motion #1 - Harry C. Nickens motion to approve only door repairs and heating and air conditioning at Clearbrook with other requests included in the budget process - there was no vote. A-11095-6 ACTION NO. ITEM NO. , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Adoption of Employee Handbook COUNTY ADMINISTRATOR'S COMMENTS: It would be very helpful to adopt the handbook at this meeting with the exception of those employee benefits that require budgetary changes which will be considered during the upcoming budget process. All changes that were requested by the Board have been incorporated in the attached handbook. This will correct many of the deficiencies that we have detected in the current handbook over the past several years. Also included for your information is the funding impact of the six benefit enhancements recommended by the handbook team. During the budget process I plan to support three of them: early retirement incentive program; 20 -year service pay bonus and additional annual leave for 15 and 20 years service. The last three 1 cannot support because of the funding impact and the resulting need for additional staff. Our present methods are consistent with other localities. I support the early retirement program for consistency with the County school benefits, but I am concerned about the additional costs. SUMMARY OF INFORMATION: Attached is the proposed Employee Handbook which is submitted for your approval. This document was submitted to the Board in October and reviewed by the Board during a work session at the December 13, 1994, meeting. As a result of comments received at the work session, the Handbook includes a mission statement for the County. This is incorporated as an introduction to the Handbook. The Department of Human Resources and a team of County employees worked to develop the proposed Employee Handbook. A comment period brought input from Board members, department heads, employees and the Employee Advisory Committee. The recommended comments were submitted to the Board during the December 13 work session as "Attachment All, and are now incorporated into the Handbook with the exception of those comments pertaining to benefit enhancements. The Handbook Team also recommended and prioritized six benefit enhancements. These were presented to the Board during the work session and are now shown separately with the fiscal impact and explanation of these benefits. The County Administrator recommends three of the six benefit enhancements which are; an Early Retirement Incentive Program, twenty year service pay and additional annual leave for fifteen and twenty years service. It is recommended that these benefit enhancements be considered during the budget process, due to their financial impact. Attached is more detailed financial information regarding the six E-11 benefit enhancements. This was also requested by the Board during the work session. STAFF RECOMMENDATION: The Department of Human Resources recommends adoption of the proposed Employee Handbook without benefit enhancements which will be considered during the budget process. Respectfully submitted by: Approved by, D. Keith Cook Elmer C. Hodge Director of Human Resources County Administrator Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson motion to adopt the handbook cc: File D. Keith Cook, Director, Human Resources No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x FISCAL IMPACT AND EXPLANATION OF PRIORITIZED BENEFIT CHANGES - To Be Considered With The Budget Process Recommended by the County Administrator: 1 EARLY RETIREMENT INCENTIVE PROGRAM (ERIP). Net Cost: $200.000 fiscal year 1995-96 Employees 5 - Employees who are members of the Virginia Retirement System and have ten years of full-time service with Roanoke County may retire at any time between age 55 and age 65. Firefighters and law enforcement officers may retire at age 50. An employee who retires at age 55, or age 50 if a law enforcement officer or firefighter, will receive an annual supplement of 30% of the last salary received. An employee who retires between age 56 and age 65, or age 51 and age 65 if a law enforcement officer or firefighter, will receive an annual supplement of 20% of the last salary received. All ERIP retirees in return must work 24 days annually for seven years performing services mutually agreed upon by the employee and County Administrator. (See page 53 for a description of exclusions to this seven year requirement.) In the surrounding area, Roanoke City Schools, Salem Schools and Roanoke County Schools all offer an ERIP. An analysis of the 59 eligible employees in fiscal year 1995-96 shows that the expense to the County would be $400,000, if all 59 chose early retirement. (Revised from the earlier $470,000 cost figure.) However, there would be an off -setting $200,000 salary and fringe benefit savings to the County, provided that those who replace early retirees are hired at no more than 10% above the minimum starting salary. This figure includes a reduction in FICA and VRS expenses and an increase in health benefit costs. The estimated net cost to the County for the ERIP would therefore be $200,000. In addition, the County would benefit from the 24 days each early retiree worked. For example, those retirees with secretarial and clerical skills could fill-in during vacations and peak work periods. The changes to the ERIP proposed by the Handbook Team allow those eligible employees already between the age of 55 and 65 a one-time opportunity during the first year of implementation to retire at the 30% salary level (this also includes law enforcement officers and firefighters who retire between the ages of 51 and 54). In order to incorporate this provision, an additional $165,000 net cost would be required each year of the first seven-year cycle of the program, if all eligible employees chose early retirement. 2. TWENTY YEAR SERVICE PAY, Net Cost: $46.000 fiscal year 1995-96 When an employee has completed 20 years of service, an additional $600 would be added to their annual salary to be paid through the bi-weekly payroll. This amount would be over and above the regular salary and would be added to the salary after any across-the-board or merit increases had been calculated. The employee would receive the $600 upon reaching 20 years of service and would receive the amount every year thereafter. The cost for this benefit is $46,000 for the 1995-96 fiscal year. 3 ADDITIONAL ANNUAL LEAVE. Net Cost: $75.000 fiscal year 1995-96 Currently, County employees with 10 to 20 years of service accrue 18 days per year and those employees with over 20 years of service accrue 21 days per year. The proposed benefit enhancement provides 21 days of annual leave per year for an employee with between 15 and 20 years of service and 24 days of annual leave for an employee with more than 20 years of service. Comparing these proposed annual leave allowances to those in the surrounding area, the City of Salem's annual leave allowance is slightly higher at 25.5 days/year for more than 15 years of service; the State of Virginia's annual leave allowance is slightly lower at 18 days/year for 10-20 years of service and 21 days/year for more than 20 years of service. The City of Roanoke uses a Paid Time Off system. This additional leave time would amount to approximately $75,000 of services provided by County employees. The cashing -in of leave upon termination would cost the County actual cash outflow. Not Recommended by the County Administrator: 4 HOLIDAYS AS WORK HOURS Net Cost: $75,000 fiscal year 1995-96 Currently, if a nonexempt employee works more than their regular scheduled hours during a week which contains a holiday, these additional hours are paid at straight time rather than time and one half. Federal law only requires the County to provide time and one half pay after a nonexempt employee has actually worked more than 40 hours in a week. This benefit enhancement would count holiday hours as actual work hours and provide time and one half pay for nonexempt employees who work more than their regular scheduled hours in a week which contains a holiday. The cost for this benefit is $75,000. 5 DOUBLE TIME AND ONE-HALF PAY FOR WORK ON HOLIDAYS. Net Cost: $510,000 fiscal year 1995-96 Non-exempt employees designated by their supervisor as having to work on a County holiday would be paid for the holiday at their hourly rate, and be compensated for the amount of time worked on the holiday at their hourly rate plus one-half of that rate. The cost for this benefit is $510,000. Currently, employees who work on a holiday get paid for the holiday as a benefit and get paid for work on the holiday at the straight time rate. 6 PUBLIC SAFETY EMPLOYEES ON A 40 HOUR WORK CYCLE. Net Cost: $457,800 fiscal year 1995-96 Federal law allows the County greater flexibility in scheduling these employees and also allows overtime pay after working 171 hours in the 28 -day work cycle. This can be compared with 6-� non-public safety, non-exempt employees who receive time and a half pay after working over 40 hours in a work week. The cost for placing public safety employees on a 40 hour work cycle would be: Police: $328,000 Sheriff: $ 77,500 Fire: $ 52,300 Total: $457,800 BENEFIT ENHANCEMENTS INDEX These pages reflect the changes which would be made in the proposed Employee Handbook if Prioritized Benefit Enhancements 1 through 6 were adopted by the Board of Supervisors. 1. Early Retirement Incentive Program --p.53 2. Twenty year service pay --p. 48 3. Additional annual leave for 15 and 20 years service --p. 55 4. Counting holidays as work hours --p. 45 5. Double time and one-half pay for work on holidays --p. 47 6. Placing public safety employees on a forty hour work cycle- - p. 45 6-/ and dependent care expenses. The Deferred Compensation Program is another voluntary benefit which allows employees to defer paying taxes on a portion of their salary by applying it towards savings for retirement. Cent et the Department ef- Human Ree epee e—few--a ddire nalinfe rmatie enrellment in these b ems, . s ............................................................................................................. 53 :E`� 54 �...:.. tus .. eat:ari 48 I:� - Material added to original handbook - Material deleted from original handbook CHAPTER IX - LEAVES OF ABSENCE A. Annual Leave 1. Gaining Credits Annual leave is based on number of service, and is applied bi-weekly record.* Leave is applied according Number of Years Annual of Service Accumulation 0 - 5 5 - 10 10 - 15 12 days 15 days 18 days years of continuous to the employee's to the table below: Bi -Weekly Accumulation* 4 hours 5 hours 6 hours *Note: Leave credits are only applied bi-weekly 24 times per year. Leave credits are not applied two times per year when there is a third payday during a month. 2. Accumulation Annual leave credits may be taken in increments of one quarter hour (15 minutes). Credits are applied bi-weekly to the employee's record and are available for use by--- a nen pi-ebati-e after they are applied. Absences with pay due to annual leave, sick leave, civil leave, military leave or other types of paid leave do not affect the annual leave accumulation. However, leave will not accrue for any unpaid absence of forty hours (5 days) or more, per bi-weekly pay period. This includes a new employee or an employee who is leaving County service or an employee who is on leave without pay. Annual leave credits will accrue to all employees serving a probationary period. but these empleye payaprrevisien -degaribed—in thishanelbeekwill apply. Annual leave credits may be accumulated not to exceed 2148 :-5.311'..G. hours day- ` at the date of t r nat n sepa or at the end of any fiscal year (June 30) . 1f- an efapleyee ±s required en the jeb, the annual leave may 55 E- y employee's request. State and federal income taxes and social security deductions are required by law, as well as garnishments, tax liens and other wage assignments. These payments are deducted from each employee's salary according to the prescribed federal and state rates. All other deductions are voluntary and made at the employee's request. These may include health insurance, savings bonds, credit union payments, United Way contributions, deferred compensation, the Roanoke County Beneflex Program or other approved payroll deductions. E. Nonexempt Overtime Compensation Those employees classified as nonexempt are compensated according to the guidelines established and described in the following paragraphs. Upon employment, your supervisor will inform you of the status (nonexempt or other) of your position. Overtime compensation will begin after completing the normal forty hour work week. The standard work week for payroll purposes begins on Saturday (12:01 a.m.) and ends on Friday (12:00 midnight). Overtime compensation in the form of time and one-half the employee's hourly rate of pay is provided for all hours actually worked over forty during the established work week.odar a�....coed actual work hour.: Sick . leave artit annual leave, ��� 1�: ���_ `� are not considered actual work hours. In order to avoid the need for additional compensation, management may reschedule employees during the work period so that no more than the normally scheduled hours are worked. These efapl eyee s whe s ep==�=-d s l air€e re efae t ewe 1 zTe e ' dered-oda--en f e r eem e t re preteetien. The —extended �o�erk pe ie��� —eight e•nc half f t h e—efflple y eC--s h e, , l�re—e. f_p'a lisi i .a e aftei- aettially werking1�74: neul's in the twenty eight day--peried. Siek lea -,.Fe, annual leave, and heliday heui-9 ai-e net= eensidered All overtime work must be approved by the iffffnedia aa'a`e supervisor prior to beginning any work. The overtime payment is provided on the check following submission of the bi-weekly time sheet which contains the overtime work. F. Exempt Overtime Compensation Those employees classified as exempt receive either compensatory time or discretionary time for overtime hours, in accordance with the guidelines listed in the following 45 designated in Chapter IX, H, and anyto day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for state or County offices to close. Regular employees are eligible to take the holiday off from work and receive payment at the regular daily rate for time off. (Holidays are considered an eight-hour period of w o r k which falls on the specified holiday.) Those nonexempt employees designated by their supervisor as having to work on a County holiday receive compensation for the amount of time worked at the regular hourly rate - and payment for the holiday. Those exempt employees having to work on a holiday receive compensatory time, if eligible, for the amount of time worked on a holiday. --- -- - -- - --- - -- ---- - - - - - --- _ -- -- - - --- --- - -- WN - - - -- T _>>>> <> mom: r is 1> 3 47 611111 NO -- - _Z _Z -- -- 9_1 I- --- - -- --- - - --- - T _>>>> <> mom: r is 1> 3 47 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-7 SUPPORTING ESTABLISHMENT OF SMALL BUSINESS INCUBATOR PROGRAM IN ROANOKE VALLEY WHEREAS, the Fifth Planning District Commission has adopted a resolution dated December 15, 1994, supporting the establishment of a Statewide Business Incubator Program; and WHEREAS, the Council of the City of Roanoke has requested state funds to help establish a local small business incubator facility and program; and WHEREAS, the Roanoke County Board of Supervisors supports the concept of a small business incubator for the Roanoke Valley region and supports the previous actions of the Fifth Planning District Commission and Roanoke City Council in this regard, believing implementation will substantially enhance economic development in the Roanoke area and across the Commonwealth. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, requests the Governor and members of the General Assembly to act to establish a business incubator program in the Commonwealth including one or more facilities for the Roanoke area; and BE IT FURTHER RESOLVED that the Clerk to the Board be directed to send copies of this resolution to the Honorable Governor of Virginia, area representatives in the General Assembly, the Honorable Mayor and Clerk of the City of Roanoke, the Executive Director of the Fifth Planning District Commission, and the Executive Director of the Roanoke Valley Economic Development Partnership. on motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: 'IWO' M96M, M � Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File The Honorable George Allen, Governor The Honorable C. Richard Cranwell The Honorable H. Morgan Griffith The Honorable A. Victor Thomas The Honorable Clifton A. Woodrum The Honorable J. Brandon Bell The Honorable Malfourd W. "Bo" Trumbo The Honorable David A. Bowers, Mayor, Roanoke City Mary F. Parker, Clerk, Roanoke City Council Wayne Strickland, Executive Director, 5PDC Elizabeth S. Doughty, Executive Director, RVED Partnership Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Development Phillip Sparks, Economic Development Administrator for Roanoke City AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-8 APPROVING THE SUBMISSION OF THREE ISTEA TRANSPORTATION ENHANCEMENT PROGRAM APPLICATIONS BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the County of Roanoke, Virginia. WHEREAS, the County of Roanoke is submitting one project application and has reviewed two additional transportation enhancement project applications. NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, requests the Commonwealth Transportation Board to establish the following improvement projects: Hanging Rock Rails -to -Trails Project "Virginia's Civil War Trails" - Hanging Rock Site Garst Mill Park & Trail Project BE IT FURTHER RESOLVED, that the County of Roanoke, Virginia hereby agrees to pay 20 percent of the total cost for planning and design, right-of-way, and construction of these projects, and that, if the County of Roanoke, Virginia subsequently elects to cancel any of these projects, the County of Roanoke, Virginia hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date to Department is notified of such cancellation. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Janet Scheid, Planner, Planning & Zoning Pete Haislip, Director, Parks & Recreation Timothy W. Gubala, Member, Hanging Rock Battlefield and Railway Preservation Foundation Jeff Echols, Resident Engineer, VDOT Diane D. Hyatt, Director, Finance ACTION NUMBER A-11095-9 ITEM NUMBER I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Court -Community Corrections Policy Board Three year term of Mr. Dana Martin expired December 31, 1994. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( Motion by: Harry C. Nickens No Yes Abs Denied ( ) nominated Dana Martin to Eddy X Received ( ) another three-year term Johnson _X Referred ( ) RxPiring. Kohinke X To ( ) Minnix X_ Roh L_ Johnson motion to Nickens _X confirm nomination cc: File Court -Community Corrections Policy Board File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 10, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - December 13, 1994 2. Request from the School Board for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population. 3. Acceptance and Appropriation of Grant from the Trust Fund of the Comprehensive Services Act. 4. Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program. 5. Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into The Virginia Department of Transportation Secondary System. 6. Donation of Sanitary Sewer Easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinsler and Cathy G. Kinsler. 7. Donation of a 15 -Foot Drainage Easement on Lot 8, Block 1, Section 3, Fairway Forest Estates, from FFE Development Corporation. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance Michael J. Lazzuri, Director of Youth and Family Services Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility A-11095-1O.a ACTION # ITEM NUMBER `— MEETING DATE: January 10, 1995 AGENDA ITEM: Request for Appropriation to the 1994-95 Operating Budget of the Roanoke Valley Regional Board for Low Incidence Population COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Board for Low Incidence Population. Enrollment demands have resulted in an increase in the Roanoke City hearing impaired and multiple disabled programs and the development of a high school level multiple disabled program by Franklin County Schools. The Roanoke City programs involve the employment of paraprofessional personnel and an interpreter. Franklin County will employ personnel, purchase materials, and rent space to house the program. The total cost for both localities is $103,770 which will be offset by revenue from tuition. FISCAL IMPACT: None. Expenditures will be offset by tuition revenue. STAFF RECOMMENDATION: Staff recommends appropriation of the $103,770 to the 1994-95 Operating Budget for the Roanoke Valley Regional Board for Low Incidence Population. Eddie L. Kolb, Director Elmer C. Hodge Pupil Personnel Services County Administrator ------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved ( x) Motion by: Bob L. Johnson Eddy X Denied ( ) Johnson Received ( ) Kohinke Referred ( ) Minnix To Nickens cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance L- �, FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 6:45 P.M. ON DECEMBER 8, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE 1994-95 OPERATING BUDGET OF THE ROANOKE VALLEY REGIONAL BOARD FOR LOW INCIDENCE POPULATIONS. WHEREAS, the Roanoke Valley Regional Board for Low Incidence Populations has approved an increase in the 1994-95 operating budget for the following items: 1. Roanoke City Hearing Impaired Program Paraprofessional (salary, benefits) $ 8,533. Interpreter (salary, benefits) 20,354. Subtotal $ 28,887 2. Roanoke City Multiple Disabled Program Paraprofessionals (salaries, benefits) $ 17,382. 3. Franklin County High School Level Multiple Disabled Program Salaries, materials, rental of space $ 57,501. TOTAL $103,770. WHEREAS, with the increase in enrollment in these two areas, revenue from tuition charged will cover the budget increase, BE IT RESOLVED that the County School Board of Roanoke County, serving as fiscal agent for the Roanoke Valley Regional Board, does hereby request, on motion of Jerry L. Canada and duly seconded, that an appropriation of $103,770 be made to the 1994-95 operating budget of said regional board to incorporate the costs associated with the items listed above. Adopted on the following recorded vote: AYES: Barbara B. Chewning, Maurice L. Mitchell, Charlsie S. Pafford, Jerry L. Canada, Frank E. Thomas NAYS: None TESTE. Clerk A -11095-10.b ACTION NO. ITEM NUMBER 4.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Acceptance and Appropriation of a Grant from the Trust Fund of the Comprehensive Services Act COUNTY ADMINISTRATOR'S COMMENTS: C� SUMMARY OF INFORMATION: The Comprehensive Services Act for At Risk Youth included a Trust Fund to provide grants to localities as start-up money to develop innovative programs to assist in the transition into the provision of services under the Act. Ninety-two localities applied for the grant and the Roanoke County Community Policy and Management Team (CPMT) was one of only twenty localities who received the award. The County grant was in the amount of $141,974 and will cover programmatic costs from July 1994 to June 1995. The grant will provide intensive in-home services to families involving targeted at -risk youth. This should ultimately reduce the amount of time spent by these youth in residential programs or in intensive treatment at costly treatment facilities. The concept involves working with the whole family to resolve these issues instead of only the identified child. It coordinates the various treatment programs which may already be helping the family in an unstructured manner. Referrals for this service will be generated by Social Services, Juvenile Court, schools, Youth Haven 11, and parents, as well as any other source who serves at -risk youth in Roanoke County. FISCAL IMPACT: There is a twenty percent match required for this grant. This amount will be funded by reimbursements from Medicaid and Social Security. The grant will be managed by the Community Policy and Management Team. Paul Grice, Assistant Director of Finance, serves as the Fiscal Officer of CPMT. CPMT will be required to reapply for grant monies in the future. The staff covered by this grant will be employees of Blue Ridge Community Services and will work under contract to the CPMT. mAfinance\common\board\cpmt January 4, 1995 /--a Staff recommends the acceptance of this Grant on behalf of the Roanoke County CPMT and the appropriation of the $141,974 for the 12 month period described above. Respectfully submitted, Michiel-J. Laz *i Director of Youth and Family Services Chairperson, Roanoke County Community Planning and Management Team Approve by, — (�4� 116-44 Elmer C. Hodge County Administrator ACTION VOTE Approved (C) Motion by: Bob L. Johnson No Yes Abs Denied () Eddy _ _x _ Received () Johnson _ _x _ Referred () Kohinke _ _x _ To () Minnix _ _x _ Nickens x cc: File Michael J. Lazzuri, Director of Youth and Family Services. Diane D. Hyatt, Director, Finance m:Tmance\common\board\cpmt January 4, 1995 A -11095-1O.0 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Virginia's Junior Miss Scholarship Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia's Junior Miss Scholarship Program has requested a permit to hold a raffle in Roanoke County on March 4, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Virginia's Junior Miss Scholarship Program be approved. SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Johnson _x Referred ( ) Kohinke x To ( ) Minnix _ x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea• of the Roanoke Co n -W Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. organization g U�n14 Name of or �JLs111�Y �CV`Gt� Mailing Address } , 3 c -t City, State, zip code �I YJ' TC� rJ , 1!A Ll q - I L-� When was the organization founded? S Purpose and Type of Organization h \1 1 Has the organization been in existence in Roanoke County for five continuous years? YES_ NO Is the organization non-profit? YES X NO Is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 At. sect• of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Coes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? U S COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to § 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? )ie_c, L J DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value Or 3a'' POr��b�e, Q,00Y I • J• DATE OF RAFFLE (19 C, If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? U1 1\ c. ( 4 _ ti _S 1, - t o r n 4- rk m NOTE: This permit shall -be valid only for the above locati6h. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. p la -ns axes 5a 11 `bGo �ick�ts cyt I bo `oe� iic,(c i� Fe's �Qi►�sca. OR Qe�r�-� hQ,,QbuCt e-A,-(o.c— I io S� n cul � �-�n.� 5 b � C' �6A 4 �u ir�o�e i5 1�Q5�r . i ivL of-\ Ao �10.u•Z.. �-L. � r o ��Cc�- S�t.t.V.tQ I T . COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COM USSIONER OF THE REVENUE ROANOKE, VA 24018 K. Officers of the Organization: Address: /�4_ /, , N%, , Phone: `�r7'� " /- - y Vice ��� �� t , t'�� ��, Phone: ' ,--,3- 74,5--g7 / r; Address: Secretary: N1 O 11 P_: Phone: Address: Treasurer: Phone: 2-L"S - �-1 0 Address: 5�,L'O ��(�����, t'r'��C��� ��G ���c-r �� ��4'�-�I�I Member authorized to be responsible for Raffle operations: Name: Home Address Phone �)& -3 2,9 9 Bus Phone �S 4 LL Member responsible, for filing financial report required by the code if your organization ceases to exist: Name: �A I n N y V �� h? r Home Address 7— Phone Phone J jD- 329i 9I Bus Phone 5 c�,W e_> Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?� IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF TIE REVENUE ROANOKE, VA 24018 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434•of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. seg. of the Code of Virginia and Section 4-86 et. 96Q. of the Roanoke County Code. S�ned by• 7_ �U 4n, x a Title Home Address Subscribed and sworn before me, this 3 day ok�c 9T� in the County/)City of�c�`� �Q , Virginia. My commission expires: i _'1� �1� 19 yv Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ' Da aCommiss over of a Revenue 1 The above application is not approved. Date Commissioner of the Revenue M COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMAUSSIONER OF THE REVENUE ROANOKE, VA 24018 4 El A-11095-1OA ACTION NO. ITEM NUMBER L^ 5W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Acknowledgement of Acceptance of 0.16 Miles of Mallard Lake Court into the Secondary System by the Virginia Department of Transportation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has received acknowledgement that the following road has been accepted into the Secondary System by the Virginia Department of Transportation effective December 28, 1994. Mallard Lake Estates, Section 1 0.16 Miles of Mallard Lake Court (Route 1251) SUBMITTED BY: APPROVED BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( )9 Motion by: Bob L. Johnson No Yes Abs Denied ( ) Eddy x Received ( ) Kohinke x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections p �6[EadIE O DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 JAMES S. GIVENS December 28, 1994 STATE SECONDARY ROADS ENGINEER Secondary System Addition Roanoke County Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 MEMBERS OF THE BOARD: Pursuant to authority delegated by the Commissioner, the following addi- tion to the secondary system of state highways, as requested by your resolution of August 23, 1994 is approved, effective December 28, 1994. ADDITION LENGTH MALLARD LAKE ESTATES, SECTION 1 Route 1251 (Mallard Lake Court) - From Route 1250 to 0.16 mile Northwest Route 1250 0.16 Mi Sincerely, ames S. Givens State Secondary Roads Engineer TRANSPORTATION FOR THE 21 ST CENTURY A -11095-10.e ITEM NO. L _'0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Donation of sanitary sewer easement on Lot 25, Block 2, Section 2, Fairway Forest Estates, from David A. Kinsler and Cathy G. Kinsler, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS,.- SUMMARY OMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement granted to the Board of Supervisors for sanitary sewer line purposes in connection with an existing sanitary sewer easement, the existing lines and related facilities being located partially outside the existing easement, requiring additional easement area, upon and across Lot 25, Block 2, Section 2, Fairway Forest Estates, in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, of variable width, from David A. Kinsler and Cathy G. Kinsler, (Plat Book 10, page 122; Tax Map No. 66.04-1-22) as shown on a plat prepared by Lumsden Associates, P.C., Engineers - Surveyors -Planners, dated December 28, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering and utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Approved (� Denied ( ) Received ( ) Referred to Respectfully submitted, Vi ki L. Huff �n Assistant Couhty Attorney Action Vote No Yes Abs Motion by Bob L. Johnson Eddy Johnson Kohinke x Nickens x Minnix x cc: File Vickie L. Huffman, Assistant County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering Attorney & Inspections 491 i" ,or as rs f Coir 54 I Fxr3r, raat rnt �xrs1 rHox;c„ r C.- j �.�. 229.00 .,_• -�S h1ii47'41......._ -• 9¢9,x. (4.04 - l • ?Y \ 1081.5) 1�F t ©\ b New fANJMRY 4#WF9 "4rr ENV?'4m � :L y I r 10 FROM A0V9 PARALLeL TO 9901ON4 4p \ '-A exl!>•. r 1ROMPIN PnIVAIE- 40'fa!} F .� Ar PIER ER4Cb?N.Aiir�- LO r 74ir �1�0� ���y I • sip \ � �J � �o ,� fa��s, Q�. I ��� ���V1f41•Nr4i'w fA'A A�4 >3; Ir4'f0�4i'07's=, r?.9r'� fubNOTf R.2r' 4• , l,J A F1�TF:s i ITHis P-ROPS'HTY IS NOT LOCATYP IT�RN►N, \ \\ ?. WHIT THF: I.IHITS OF A 100 �'EAX phi FLOOD-30E41DARY AS DFSIGN.&TED V. Mm. .y. THIS 6FINION IS LIASM) ON ANJ ISPiGTIOt: OF THY Fl AM INSURANCE RATE MP ADD HAS NOT MEN VEHIF ED Int AN.-TuAL MELD Er.tamCN5. FLOOD ZONE ---� X", i 2) TH S I'F.AT WAS YXil•AxED Y.S.T m -r TH[ OFAIrFIT 0j: A CUMIT MIX RTIVRT AND TI FAM KXY f.RLST %DNCIx`MRANCES WIlI PROPERTY Nm �F HEREON. 7) 17t S FI.l1f WAS PREPARSO I0 ANC'-ORDA.'1CY METH RLQUIREMEM'Ss S:- KXTH BY THI? COMO.WaA1.171 4 VIRGINIA FOR PRYSICAI. I`tPYOmm SUmms. i i ExllTj— �NPt1� CCI f2r �•rrtlN .A" PQM: 477'.76' 70 lig. G FAIRWAY FAtilwaY HrAri/ VIE PY TRAIL ROAa 50, 91W CUR K "A ►• 1 Ahh.0z' Gat4 53.50' I I PLAT SHOWING 0.6). NOT *T'i6tr I NEW SANITARY Sr-WER EASEMENT I BEING GRANTED BY DA110 A. KINSLER & CATHY G. KINSLER THE COUNTY OF ROANME FOR PUBLIC USE BEING PART OF l X -OF 25, BLOCK 2, SeCTION 2 FAIR' +Y FOREST $STATES (D . B , 10, Pg. 122 ) 0 WINDSOR BILLS MAGISTERIAL. DISTRICT kAtNORE COUNTY, VIRGINLA i K. st LE: r. t EO' DATI: 28 DECi:MBER 1994 :LUM=EV A4=W1A7M P. C. E�NorNE;EI'oau�v�roRsrLa►w�Ens i EaAroEVLvtEasn• L-6 ACTION NO. ITEM NO. L-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 1995 AGENDA ITEM: Donation of a 15 -foot drainage easement on Lot 8, Block 1, Section 3, Fairway Forest Estates, from FFE Development Corporation, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with the development of Hidden Woods Subdivision, upon and across Lot 8, Block 1, Section 3, Fairway Forest Estates in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a drainage easement, fifteen feet (151) in width, from FFE Development Corporation, a Virginia corporation, (Deed Book 1249, page 1147; Plat Book 11, page 183) as shown on a plat prepared by Lumsden Associates, P.C., Engineers -Surveyors -Planners, dated August 31, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vicki L. Hu --k Assistant Cou ty Attorney Action Action Approved (x) Motion by Rnh r_ Tnhn--nn Eddy Denied ( ) Johnson Received ( ) Kohinke Referred Nickens to Minnix Vote No Yes Abs x x x x x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections ,cxl9T. o.E (P.3.UPGlg4) i 50'RIW ori i \/ E NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. VINCENT K 8(a I 4tm=5 e PLAT SHOWING NEW 15' DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE,"VIRGINIA FOR PUBLIC USE BY FFE DEVELOPMENT CORPORATION SITUATE THROUGH LOT 8, BLOCK 1, SECTION #3, FAIRWAY FOREST ESTATES (P.B. 11, PAGE 183) WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: I.. = 50' DATE: 31 AUGUST 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS -SURVEYORS -PLANNERS ROANOKF, VIRGINIA COMM_ GG_ SO n.F AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 1995 RESOLUTION 11095-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Jam. Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session