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HomeMy WebLinkAbout3/14/1995 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 RESOLUTION 31495-1 OF CONGRATULATIONS TO MARGARET S. MOLES UPON BEING SELECTED VIRGINIA'S NATIONAL DISTINGUISHED PRINCIPAL WHEREAS, Margaret S. Moles, principal of Oak Grove Elementary School in Roanoke County, was recognized as Virginia's National Distinguished Principal by the Virginia Association of Elementary School Principals on March 7, 1995, in Williamsburg, Virginia; and WHEREAS, Mrs. Moles was nominated by her school and Parent Teachers Association and was judged on interpersonal skills, resource management skills, and human resource development; and WHEREAS, Mrs. Moles has shown effective leadership and community involvement by being principal of and maintaining the high standards of a nationally recognized Blue Ribbon School, pioneering the School Renewal Project for the Southern Association of Colleges & Schools, and helping establish and being an active participant in the mentoring program for administrative interns through Virginia Tech; and WHEREAS, Mrs. Moles will represent Virginia this fall at the White House in Washington, D. C. where she will be recognized - by the President of the United States. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, hereby extends its congratulations to MARGARET S. MOLES upon being selected as Virginia's National Distinguished Principal; and BE IT FURTHER RESOLVED that on behalf of its citizens, the Board extends its deepest appreciation to Mrs. Moles for her dedication and outstanding services to the students of Roanoke County. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: JV. � Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Congratulations File Dr. Deanna Gordon, Superintendent, Roanoke County Schools D. Keith Cook, Director, Human Resources The Board of Supervisors of Roanoke County, in regular meeting on the 14th day of March, 1995, adopted the following: RESOLUTION 31495-2 ADOPTING PRIMARY AND INTERSTATE PROJECTS FOR THE VIRGINIA DEPARTMENT OF TRANSPORTATION SI% -YEAR IMPROVEMENT PROGRAM WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction for distribution in the 1995-2001 plan; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, that the following is a list of the recommended Primary and Interstate Projects for inclusion by the Virginia Department of Transportation Six Year Improvement Program for the 1995-96 Fiscal Year: 1. Route I-81 - increase the number of north and southbound travel lanes, improvement of all interchanges and consider the construction of an additional interchange between Wildwood Road (Route 619) and the interchange at Dixie Caverns (Route 460). 2. Route 221 (Brambleton Avenue) - continuation of improvements to Route 221 from Crystal Creek Road to Route 752 (Old Mill Road) for a distance of approximately 2.3 miles. 3. Route 115 (Plantation Road) - continuation of improvements south to the Roanoke City Limits to the four lane section of Plantation Road or, in the alternative, consideration of the construction of a segment between the Roanoke City Limits and Hershberger Road. 4. Route 11 (Williamson Road) - the widening of Route it from the Roanoke City Corporate limits north to Route 117 to include improvements to the existing bridge structure over Carvins Creek and the realignment of Florist Road to Route 11. 5. Route 11/460 (West Main Street) - continuation of the four laning of Route 11 to the existing four lane section of Route 647 (Dow Hollow Road). 6. Route 220 South (Franklin Road) - We are also pleased that money has been allocated to prepare a feasibility study to improve the existing corridor from Roanoke to Martinsville. 7. Interstate 73 - Roanoke County would like to express our support for this project through the Roanoke Valley. We ask that funds be allocated to continue the study. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: lV. Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director, Engineering & Inspections Jeff Echols, Resident Engineer, VDOT A-31495-3 ACTION NO. ITEM NO. E- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1995 AGENDA ITEM: Inmate Medical Co -Payment Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: As a result of the Department of Corrections refusing to provide medical, dental, and eye care for inmates housed in local jails, the Roanoke County -Salem Jail has experienced an increase from $5,000 to $60,000 per year for hospitalization coverage and from $2,000 to $20,000 per year for prescription drugs for inmates. In an effort to reduce the financial burden for Roanoke County taxpayers and the workload for the Roanoke County - Salem Jail Medical Department, an Inmate Medical Co -Payment Program was developed over the past year and implemented February 1, 1995. After one month's experience with the new program, the number of requests for medical care was 2,001 for February, 1995, as compared to 5,761 for January, 1995. There were 19 inmates seen by a physician in February, as compared to 43 in January. A medical co- payment is based on the inmate's financial ability to pay a portion of his/her medical care while incarcerated at the Roanoke County - Salem Jail. The program is authorized under Section 53.1-133.1 of the Code of Virginia and has been approved by the County Attorney's Office. This Inmate Medical Co -Payment Program will serve to deter those citizens who would seek free medical care through criminal activity at Roanoke County's expense. SUMMARY OF INFORMATION: I request that the Board of Supervisors appropriate the fees collected from inmates for medical care and direct the Roanoke County Department of Finance to credit the Jail Medical Account an amount equal to that collected each month. FISCAL IMPACT: None ALTERNATIVES: Place fees collected into the Roanoke County General Fund and increase the target budget for medical care for Roanoke County -Salem prisoners. STAFF RECOMMENDATION: Recommend approval. Respectfull ubmitted, Gerald S. Holt Sheriff Ap� o, ed by, Elmer C. Hodge, Jr. County Administrator E- 2 cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance --------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Lee B No Yes Abs Denied ( ) Eddy to approve transfer of Eddy x Received ( ) funds with resolution brought Johnson x Referred ( ) back to 3/28 meeting outlining Kohinke x To ( ) action Minnix x Nickens x cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance 1994 SESSION ENROLLED VIRGINIA ACTS OF ASSEMBLY — CHAPTER 167` An .4ct to amend the Code of Virginia by adding a section minibered ;i3.1 13.�.l. relatin- to inedicc:l trecitnient pro,:;ranr for pri.+oners. IS 527) Approved Be it enacted by the General Assembly of Virginia: 1. That the Code of Virginia is amended by adding a section numbered 53.1-133.1 as follows: § 53.1-13L.1. Afcdical treatment for prisoners. .in►• .sheriff or sitperinlettdent inaY establish a medical t: eatinent program for prisoners in winch prisoners participate and pat' towards a portion of the costs thereof The Board of Corrections shall develop a model plan and promulgate regulations for such prograin. and .shall provide cssistonce. if requested. to the sre-lf or superintendent in the implementation of a pro. -rain. A-31495-4 ACTION # ITEM NUMBER Z -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1995 AGENDA ITEM: Request to Participate in a Water Line Extension on Loch Haven Road to Serve the Honeycutt Veterinarian Clinic COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Mr. Adam Honeycutt has submitted plans to construct a veterinarian clinic on Loch Haven Road (Tax Parcels 36.01-01-12.1, 13.1). In order to serve this development with public water a 750 -foot extension would be required from the existing 16 -inch water line located at Louise Wells Drive (see attached sketch). Because the existing water line is greater than 300 feet from the property, the owner has the option to either install a well or extend the water line. SUMMARY OF INFORMATION: Because this is a commercial development, the owner would need to extend a minimum 12 -inch water line at an estimated cost of $18,750. The portion of this line in excess of 300 feet would be subject to possible credits from his proposed off-site facility fee of $6,554.00 The owner has stated a desire for public water; however, if the costs exceed approximately $14,000, they will be forced to drill a well. The line extension in question is part of the future North Transmission line that will extend along Loch Haven Road. The County plans for this line to be 16 -inch in diameter. OPTIONS • E-3 Option 1: Have the owner participate in the project by paying the cost of the first 300 feet of a 12 -inch water line at an estimated cost of $7,500. Have the owner pay his off-site facility fee of $6,554 with no credits. - Allow the Utility Department to participate in the project by paying the difference in cost between 12 -inch and 16 -inch water line for the first 300 feet and paying the entire cost for the remaining 450 feet. - Total owner cost - $14,054 - Estimated County cost - $32,000 Option 2: Request the owner to install 12 -inch water line and allow 50 percent credit of off-site fees. Total owner cost - $22,027 Total County cost - $0 Option 3: Allow the owner to install a well. STAFF RECOMMENDATION: Staff recommends that the Board approve Option 1 because this extension is part of the future North Transmission Line and this participation will allow the line to be properly sized while also allowing the property in question to utilize public water instead of a well. FISCAL IMPACT• Funds are available for this project in the 1991 Bond Project for water improvements. SUBMITTED BY: APPROVED: Gary R ertson, P.E. m r C. Hodg Utilit Director County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward No Yes Abstain Denied ( ) G. Kohinke to approve Eddy x Received ( ) participation Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 ORDINANCE 31495-5 AUTHORIZING EXTENSION OF AN AGREEMENT WITH THE FIFTH DISTRICT EMPLOYMENT AND TRAINING CONSORTIUM FOR USE OF COUNTY PROPERTY LOCATED AT 3330 VALLEY FORGE AVENUE WHEREAS, the Board of Supervisors of Roanoke County, Virginia, authorized the execution of an agreement with the Fifth District Employment and Training Consortium for the use of surplus County real state located at 3330 Valley Forge Avenue on May 11, 1993; and WHEREAS, the Fifth District Employment and Training Consortium has requested an extension of this agreement for the use of this property; and WHEREAS, pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading of an ordinance extending this use of County property was held on February 28, 1995. The second reading on this matter was held on March 14, 1995. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That it is in the County's best interests to extend the agreement for the use of this property located at 3330 Valley Forge Avenue by the Fifth District Employment and Training Consortium for an additional fifteen (15) month period to August 31, 1996 upon the same terms and conditions to assist the Consortium in the adminis- tration of a grant to provide employment counseling services to dislocated workers in the Roanoke Valley. 2. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as 1 are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Development D. Keith Cook, Member, FDETC Policy Board E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 RESOLUTION 31495-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for March 14, 1995, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes - February 14, 1995, February 28, 1995. 2. Resolution of Congratulations to Judge Lawrence L. Koontz, Jr., Upon His Appointment to the State Supreme Court. 3. Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Grove Subdivision. 4. Acceptance of Water and Sanitary Sewer Facilities Serving The Orchards, Section 8. 5. Approval of a Raffle Permit for the Roanoke Valley Therapeutic Riding Program. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix lzhv �ZL0 1 -- A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 RESOLUTION 31495-6.a OF CONGRATULATIONS TO JUDGE LAWRENCE L. KOONTZ, JR. UPON HIS APPOINTMENT TO THE VIRGINIA SUPREME COURT WHEREAS, the Honorable Lawrence L. Koontz, Jr. has served as a member of the judiciary in the Roanoke Valley since 1967, when he was appointed to the Salem Juvenile and Domestic Relations Court; and WHEREAS, Judge Koontz was appointed in 1985 as one of the first members of the Virginia Court of Appeals, where he has served with distinction; and WHEREAS, the Virginia General Assembly has appointed Judge Koontz to the Virginia Supreme Court, where he will serve as the only Justice from Southwest Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, extends its deepest appreciation to LAWRENCE L. KOONTZ, JR. for his devotion and dedication to the judicial system in the Roanoke Valley; and BE IT FURTHER RESOLVED, that the Board of Supervisors congratulates Judge Koontz on his new position as a Justice of the Supreme Court of Virginia. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Resolutions of Congratulations File ACTION # A -31495-6.b ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Plantation Grove Subdivision e� COUNTY ADMINISTRATOR'S COMMENTS: d�/ SUMMARY OF INFORMATION: The Developers of Plantation Grove, Section 1, DVW, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lang Engineering entitled Plantation Grove, Section 1, dated October 28, 1994, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the water and sanitary sewer construction is $74,400 and $121,800 respectively. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Plantation Grove, Section 1 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary R ertson, P.E. Utility irector APPROVED: ------------------------ --------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Harry C. No Yes Abs Denied ( ) Nickens to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Elmer C. Hodge County Administrator ------------------------ --------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Harry C. No Yes Abs Denied ( ) Nickens to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections K-3 Farm 6 THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 9th 1995 day of February, I by and between DVW, INC. hereinafter referred to as the "Developer", party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board" party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, Virginia, party of the third part. : W I T N E S S E T H: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all the water and sewer lines, laterals, valves, fittings, connections, storage facilities, sources of water supply, pumps, manhole and any and all other equipment and appurtenances thereunto, in and to the water and sewer systems in the streets, avenues and public utility and/or water or sewer line Easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the Easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Plantation Grove - SECTION 1 dated October 28 , 19 94 , made by LANG ENGINEERING and on file with the Roanoke County Engineering and Inspections Department. 20 1�- 3 The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and sewer system including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the County and will perform any necessary repairs at it's cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: County Administrator of Roanoke County, Virginia By Elmer C. Hodge Tit' By: Tit Approved as to form: Assistant County Attorney 21 K'-3 ST�,TE OF VIRGINIA: OF nom TO WIT: The foregoing Deed was acknowledged before mg this day of 19q5-, by U,LQ PQQ Q' on behalf of . Notary Public My commission expires: STATE OF VIRGINIA: OF The foregoing day of Administrator, on County, Virginia. Notary Public Deed was 19 behalf of My Commission Expires: TO WIT: acknowledged before me this by Elmer C. Hodge. County the Board of Supervisors of Roanoke 22 V. ROANOKE COUNTY LOCATION: ACCEPTANCE OF WATER AND SEWER UTILITY FOR PLANTATION GROVE, SECTION I DEPARTMENT A -31495-6.c ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Orchards, Section 8 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Orchards, Section 8, F & W Community Development Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates, PC entitled The Orchards, Section 8, dated April 23, 1992, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT• The value of the water and sanitary sewer construction is $22,300 and $40,000 respectively. RECOMMENDATION• Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: Gary Robtson, P.E. Utility Director 1�4'A b - Elmer C. Hodg County Administrator ACTION VOTE Approved (x) Motion by: Motion by Harry C. Denied ( ) Nickens to approve Eddy Received ( ) Johnson Referred ( ) Kohinke To ( ) _ Minnix Nickens No Yes Abs cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Form 6 DEED OF EASEMENT AND ASSIGNMENT K-9 THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 22 day of February, 1995, by and between: F & W Community Development Corp hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. W I T N E S S E T H: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled The Orchards - Sec 8 dated April 23, 1992 made by Lumsden Associates, PC and on file in the Roanoke County Engineering Department. Page 1 of 3 K -i The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: By: As: State of: County/g, T11c fnrcRni nrT A=c A to wit: s acknowledaed before me this: Duly authorized otticer Title on behalf of lT�'� 0-6-mrnu- Notary Public My Commission expires: `-�Ll.�t.1� 3 1, lgg5 Page 2 of 3 Approved as to form: County Administrator of Roanoke County, Virginia County Attorney State of: County/City of: By Elmer C. Hodge , to wit: K -y The foregoing deed was acknowledged before me this: , day of 1 19 by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 02/10/95 Page 3 of 3 rAS • N F -I.1 Sfwllw rw6 ISs•iAJI N F. N 0vrvw4r 7frKP•rlrr ce.1 0.4 Kt n NI /'NY1 NMNNT W \ M•wd Ii \ IIA. ii•ff N. m Ir•u. 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ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 14, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Roanoke Valley Therapeutic Riding Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Valley Therapeutic Riding Program has requested a permit to hold a raffle in Roanoke County on April 29, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Roanoke Valley Therapeutic Riding Program be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: �� Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Harry C. No Yes Abs Denied ( ) Nickens to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea, of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. K-5 Name of Organization _n0&xAQ LktAj fit 1 Mq 1`4vV-' Mailing Address City, State, zip Code i� /')&AA_fl lco V� S�L'1S When was the organization founded? `f Vrti l 1 Purpose and Type of Organization kg/ ' - / r? i� f lud- - e 6a-ekC /0-49&rJ Has the organization been in existence in Roanoke County for five continuous years? YES NO x_Aev% 1 �, Is the organization non-profit? YES NO, Is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES)_ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sea. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a'felony? Jle5 Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? VP y COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COAINMSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation 11 of any classification whatsoever, for the purpose of organizing, I\ managing, or conducting Raffles ? jes DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value 'T a �r�►'- C vr. �E'X l C� ` DATE OF RAFFLE l a % ��15 ( ro_ j ►ti4 �t(t q/3c) If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be hold. Specific location where Raffle drawing is to be conducted? (I rP.'e� i� 'l 1 P&k- k : Tn1s permit shall be valid only for location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically chartered or organized. (County Code S4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. -Tb Pa Norsd-5 4P u- s4r-u C+vr 60-00 l y r. -P T61 ,res ur7�� /6o/ Yr. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 2 officers of the organisation: 1�~� President: GLi^� �%�Cti,,�, P k Phone: '-/IV Address: e � l LA a'( l ± f Vice President: f�1l � ; P carTlsA Phone: 'I9a -S-y�.F Address: ),01LSP_ Vateville VA Secretary: le L AV �Q � � Phone:s�- Address: a2 S- LSry Treasurer: Address: / 1 )--4 tAJ e Member authorised to be responsible for Name: Home Address Phone Phone: 3 �2 �3 Raffle operations: Bus Phone 3 (12- -31Z3 Member responsible for filing financial report required by the code if your organization ceases to exist: Name: /lamb elf Home Address s -40W Phone Bus Phone Does your organisation understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? yes Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? V O S IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MOST HE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 9 -t -j- seg, of the Code of Virginia and Section 4-86 etz seg. of the Roanoke County Code. Signed by: Name Title It -2-� W c(c1A Home Address k5 Subscribed and sworn before me, thisqday of MAc�19g5 in the County/City of {�oQ,,Q , Virginia. My commission expires:otosu� 3o 19g1 Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. S Date Comma loner o the R venue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 RESOLUTION 31495-7 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE# VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN SCHOOL CAPITAL IMPROVEMENTS The Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to advance money to pay the costs of acquiring, constructing, equipping and developing certain improvements or expansions to the Cave Spring Junior High School ("Project") and to reimburse such advances with proceeds of one or more financings. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances nt<iccet<<` : `£' made or to be made b the County to pay tie costs.of"`acquirling, constructing, equipping and developing the Project from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Project is $2,500,000. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Eddy to adopt the resolution amended that reimbursement not exceed $500,000, and carried by the following recorded vote: AYES: Supervisors Eddy, Nickens, Minnix NAYS: Supervisors Johnson, Kohinke A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Frank E. Thomas, Chairman, School Board Dr. Deanna Gordon, Superintendent, Roanoke County Schools AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 14, 1995 RESOLUTION31495-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTS: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session