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Home My WebLink About4/11/1995 - Adopted Board RecordsACTION NO. A-41195-1 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1995 AGENDA ITEM: Request from Cycle Roanoke Valley, Inc. for Financial Sponsorship of the 1995 Tour DuPont COUNTY ADMINISTRATORS COMMENTS: Recarmend approval. This event was very successful last year, and Ian grateful to the Board for authorizing our participation. I would like to take this opportunity to express appreciation to the staff who were involved. Special thanks go to Brian Duncan, the Police Departnent the Parks and Recreation Departnent and other staff who assisted in this event. It was an excellent exanple of an outstanding regional project. BACKGROUND: The Tour DuPont is entering its seventh year in 1995. It began in 1988 as Tour De Trump and became Tour DuPont in 1990. It is the premier cycling event in North America. The event is patterned after the Tour de France and includes daily races called stages. On May 9. 1994, Tour DuPont appeared in the Roanoke Valley for its first mountain time trial and drew 88,000 spectators along the route. The entire race was witnessed by more than two million spectators and more than 200 million watched portions of the event on regional, national and international television. SUMMARY OF INFORMATION: The Tour DuPont returns to the Roanoke Valley on Monday May 1 for the second year. The local event is organized by Cycle Roanoke Valley Incorporated and local jurisdictions assist in sponsoring the event. Assistant Director of Economic Development Brian Duncan is a member of the Board of Directors of Cycle Roanoke Valley, Inc. The 1994 event in the Roanoke Valley generated $900,000 in media exposure and filled every motel room. There are several levels of financial sponsorship available for the 1995 Tour DuPont. They are as follows: Diamond Level - $2,500 Bronze Level - $5,000 Silver Level - $7,500 Gold Level - $10,000 Each level provides various benefits including advertisements in the Roanoke Times & world News, mention on various race publicity posters radio announcments maps, etc., VIP passes at the start or finish hospitality areas, and benefits. - Staff recommends that Roanoke County sponsor Tour DuPont as well as offer in kind contributions. The County is also participating in selling shirts and other souvenirs. ALTERNATIVES: There are four sponsorship levels: (1) Diamond Level - $2,500 (2) Bronze Level - $5,000 (3) Silver Level - $7,500 (4) Gold Level - $10,000 FISCAL IMPACT: Funds could be appropriated from the General Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate $5,000 from the General Fund Unappropriated Balance and authorize in-kind staff support which will set Roanoke County's sponsorship at the Gold Level. At the meeting staff will present a proclamation requesting that the Board declare May 1, 1995 as TOUR DUPONT DAY throughout the Roanoke Valley. Su itted by: Approved by: Brian Du can, Assistant Director m r C. Hodge Economic Development County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by H. Odell No Yes Abs Denied ( ) Minnix to appropriate $5,000 Eddy x Received ( ) from Unappropriated Balance Johnson x Referred ( ) and authorize in-kind Kohinke x To ( ) contributions Minnix x Nickens x cc: File Brian Duncan, Assistant Director, Economic Development Diane D. Hyatt, Director, Finance mr-M U1 77 UO. 1G P.S .... :i:•i•:.;.;.:;:2:::::.:::.:.:.:•5:;::.:•:ii:;:;:::;:•:::•:. yt� i F. . Adt i.. f' 0 ..t. ...G.....f.. t' ir.. i J i P r Q t �• Y' .12 .F Jib M ii S` .i c r� S r CRS Gc�If o .ST Pete-tatrrnMT eda�s'. T'f�� •Vtrw 1' \Y Yt WY fo CRV lta�,' .5 QIP xs Liri Iosp }��jyr �'� .7•.i•... - /+�'Y, y J l YY/ Y 7YYYiY I. Two: Big ScrE"fiIe��siorinifs s, TWo Starting Line Area Banners at CRV's{ ai�rie ::...... w tr.. : ': ... an. er .A� r�: ri• is �h .. :;.... ..�11.E?- .b x7tiarri�•13ri�� A.;far' sw Four VIP Motorcycle Rides 9w Company Logo in the RT & WN Post -Event Acknowledgement 9w Minimum of Ten 30 second Promotional Announcements per month on Channel 10 with Company Logo AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 1995 RESOLUTION 41195-2 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 1996, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 24, 1995, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 1996. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 1996 for the Roanoke Valley Resource Authority as set forth in the March 24, 1995, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None cc: File Diane D. Gardner John R. Mary F. Carolyn A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors Hyatt, Director, Finance W. Smith, Chairman, RVRA Hubbard, CEO, RVRA Parker, Clerk, Roanoke City Council S. Ross, Clerk, Vinton Town Council J �'� PJL ROANOKE VALLEY RESOURCE AUTHORITY March 24, 1995 Mr. Elmer C. Hodge County Admiais Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 22, 1995, the Roanoke Valley Resource Authority approved its 1995-96 annual budget. The budget totals $10,394,950 and represents x5% decrease from the 1994-95 budget total. The Resource Authority will maintain the cur eat disposal fees through June 30, 1996 of S50/ton for municipal waste and S55/ton for commercial wash However, tire disposal rates will be increased to recover contacted costs for disposal. As noted in the budget preface, the Resource Authority has had a very =ccssfd beginning, which has allowed the cunmt disposal fees to be unbamed for several years and we anticipate a bright future. Planning for ft= landfill const=ucaon, while maintaining rates Wow those projected during financing, will be a goal for the coming years. Again this budget year, the Resource Authority will be providing a charter member credit on disposal charges at the rate of $5.00 per ton. I am pleased to submit oris annual budget in accordan with the Member Use Agreement for the Board of Supervisors' approval. Attached is a summary of the budget and a c0ngW son of the budget and the bond projections. A detailed budget is available if additional informatilon is needed. The Roanoke Valley Resource Authority looks forward to our continued success sewing the Coulity and the other charter members along with the residents and businesses of the Roanoke Valley. Cyt «l .11.11W.11 japow Fees $ 9.NZ-M rnbertst ruemne $ 500.000 3eminnin Balance $ 0 kle at Recyciabk Material $ 12.000 Total• S 10.39 s i.M.i2 s 3.36.ss� LrAIMrr w Umves $ 2.6W.0K Debt Serviee S ZMS.8w i:--IPV= a MV M E -a CATEGORY BOND �QTEt'ZTO1V F ANAL BUDGET Wei ATMN �� Socia Wads C'mmu elgmwmdd we" �[ mumI�.S9e ltetiae�Ld Wares Socia Waw to tcamomwew� smom (S (� aPERATING RCVM,. 179,100 137,000 TkPiog Fee Iae�� i 10,667-,000 7dbg ba me TOW�� itaveme 309'000 i 9' ' 500,0000 CP'MAMW ZIMENSES S 10,97Y'000 Z 10,3p1,9S0 Ram"unsad0° Opel el Swann�7'r6�00 i 3,O 000 i 1 900 i 4,374.60 MW zvmwm AVA1t.AU,g I DmWs Vbm nalosmClum Fmd ACCODIV'rg Reaves ZwkmmmWd Flood am at c Twd 7 vahnpmftcdm Dqm" tO RAR Fund ADOMMONAL DEFORM To �l� SibtDadopmm vffi l eemt aE pwt Nftyding TO* Aad DRpoW4t t& 5tumm" SOUD AS'T8 T>PpII1TGaamidpra S 6^0oo t 3,110,000 S SO0000 s 700;000 � 000 S 1�,OI m S 4,om s 1,1,�,ppp i .37 t sAi� i ft.6i s 6,0=0,360 S sok000 S 700,o00 MOW 0 s Mm— 1,oe0000 s 4@k= i 1,zgsoo0 = 910,000 -_M i U45,M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 1995 RESOLUTION 41195-3 SUPPORTING UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEM (RADAR) APPLICATION FOR SECTION 5311 MONIES TO PROVIDE DEVIATING SCHEDULE TRANSPORTATION SERVICES IN THE RURAL AREA OF ROANOKE COUNTY WHEREAS Roanoke County, Virginia wishes to support public transportation; and WHEREAS the accessibility to jobs, shopping, medical care and human services is difficult and sometimes not possible for people in the rural areas of the County; and WHEREAS public surveys have shown a priority need for dependable and reliable transportation in Roanoke County; and WHEREAS Unified Human Services Transportation Systems, Inc. has been in operation for more than nineteen years providing public transportation services as a sound and responsible organization. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that Unified Human Services Transportation System, Inc. has the support and authorization to execute and file an application to the Department of Rail and Transportation of the Commonwealth of Virginia for a grant of financial assistance. Unified Human Services Transportation System, Inc. has certified that the funds received shall be used in accordance with the requirements of Section 58.1 - 2425 of the Code of Virginia; and BE IT FURTHER RESOLVED that this is a true and correct copy of the resolution adopted at a legally convened meeting of the Roanoke County Board of Supervisors held on the 11th day of April, 1995. on motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 1995 ORDINANCE 41195-4 AMENDING THE FISCAL YEAR 1994-1995 BUDGET AND APPROPRIATION ORDINANCE, BY THE APPROPRIATION OF AN AMOUNT NOT TO EXCEED $2,250,000 FROM THE GENERAL FUND UNAPPROPRIATED BALANCE AND OTHER SOURCES FOR THE PURPOSE OF ENVIRONMENTAL REMEDIATION AT DIXIE CAVERNS LANDFILL WHEREAS, environmental remediation expenses at Dixie Caverns landfill exceed currently appropriated and available funds, and it is necessary to amend the adopted Fiscal Year 1994-1995 budget and appropriation ordinance to provide additional expenditures for these purposes; and, WHEREAS, Section 15.1-162.1 of the Code of Virginia, 1950, as amended, requires publication of notice and a public hearing if an amendment to the budget of a local government to increase the aggregate amount appropriated exceeds one percent .of the total revenue in the budget or $500,000, whichever is lesser; and WHEREAS, notice of this proposed amendment was published as required by law; and, WHEREAS, the County reserves the opportunity to reimburse itself for these expenditures from the proceeds of a future indebtedness, if the Board of Supervisors so chooses; and, WHEREAS, the first reading and public hearing on this ordinance was held on March 28, 1995, and the second reading was held on April 11, 1995. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That Ordinance No. 61494-9, the appropriation ordinance 1 for the Fiscal Year 1994-1995 budget, is hereby amended by the appropriation of the sums to the following fund for the functions and purposes authorized and approved by the Board of Supervisors as follows: From: Fiscal Year 1994-95 General Fund Unappropriated Balance $2,250,000 To: Dixie Caverns $2,250,000 2) The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of environmental remediation at the Dixie Caverns Landfill from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for such costs is increased to $3,750,000. 3) This ordinance shall be in full force and effect from and after its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager D. Keith Cook, Director, Human Resources John M. Chambliss, Jr., Assistant County Administrator Don C Myers, Assistant County Administrator 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 1995 RESOLUTION 41195-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for April 11, 1995, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of committee appointment to the Industrial Development Authority. 2. Request for approval of a raffle permit from the Glenvar High School Parent Teacher School Association. 3. Request for approval of a raffle permit from the Cave Spring High School Junior Varsity Soccer. 4. Authorization to reimburse General Services budget for recycling expenses with Roanoke Valley Resource Authority Landfill Grant. 5. Acceptance of water and sanitary sewer facilities serving Heather Park. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File William J. Rand, III, Director, General Services Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance A -41195-5.a ACTION NO. ITEM NUMBER / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Industrial Development authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the March 28, 1995 meeting. 1. Industrial Development Authority Supervisor Kohinke nominated Carole Brackman to the four-year unexpired term of Wayne Dunman who has expired. The term will expire September 26, 1995. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, J'd. O.LU A---, ��g Mary H. Allen, CMC E mer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Industrial Development Authority File A -41195-5.b ACTION NO. ITEM NUMBER — o� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Glenvar High School Parent Teacher School Association (PTSA) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Glenvar High School PTSA has requested a permit to hold 50/50 raffles in Roanoke County for calendar year 1995. The raffles will be conducted at the location and dates specified in the application. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a 50/50 Raffle Permit for calendar year 1995 for Glenvar High School PTSA be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION K-;), Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization CS>c�ENUAR l417Gl4 <L140QL- Mailing Address �Su 9A�- USS �PT� 6 City, State, Zip Code J I9 (_ E m , a /S3 When was the organization founded? Purpose and Type of Organization Has the organization been.in existence in Roanoke County for five continuous years? YES_ NO Is the organization non-profit? YES x NO Is the organa tion exempt under 5501(c) (3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sea. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it /must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? U C S 0 COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it person is a or firm, violation of law to enter into a contract with any organization (other than another qualified organization pursuant to $ 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? Kr DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value , /,S- D �i�AwZrU�S DATE OF RAFFLE If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be hold. a 9� a jl 9 �QS S/`� l �� j I S 3 q� be_ sQn Specific location where Raffle drawing is to be conducted? �LeN0,g r2 HT -GH 5)Cpoo • This permit shall be valid only for cation. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. AL(_ PkOCEE *O �0e- �sE U t02 AICOkp� E� A,rrep 1?2 0 r, H P_7 T. E S - COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 �a Officers of the Organization: pQ President:�E (3�3�C 1�Ar0 -1 {FE Phone: Address: V ice President : )Aroe--t- Z C A L� Phone: g — Address: to Y �-� Lk m j IQ L-�16 0`7 Secretary : i +�� iU (� i� E Phone: Address: (0x30 �cAC u �- �- i.E ►r`^ A `� 1 Treasurer: M AuA) Phone: Address: g39D / ,Pk 6o C,0Q0Q RD A Member authorized to be responsible for Raffle operations: Name: N� 0 Home Address �39� HA�By� c�c��l� 20 Phone 3O6 -a-? / Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: ty)Ae-Y fi "�-O LE5aE r— Home Address 4s90 H /ygoe-om0 o EiD Phone 3 2 0 - Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? t AE.S Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? � IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINU P.O. BOX 20409 COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018 01 K-� NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 et. sea. of the Code of Virginia and Section 4-86 et. se . of the Roanoke County Code. e-va" W t -?2" VTsA�30�� ,�,�) R"186 Title Home Addres i50-\�� A 1�11 3 Subscribed and sworn before me, this day of N,ak� 195�_ in the County/City of ---P0H-i✓'0k`e , Virginia. 1 My commission expires: (1-30 19 Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of tniis calendar year. Date The above application is not approved. Date Commissioner of the Revenue 0. COUN'T'Y OF ROANOKE9 VIRGINIA P.O. BOX 20409 CONEMSSIONER OF THE REVENUE ROANOKE9 VA 24018 4 A -41195-5.c ACTION NO. ITEM NUMBER K-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Cave Spring High School Junior Varsity Soccer COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring High School Junior Varsity Soccer has requested a permit to hold a raffle in Roanoke County on May 12, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Cave Spring High School Junior Varsity Soccer be approved. SUBMITTED BY: l� Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION K-3 Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization L"AI/� SlPeJA16 142C hl SOMOOL JU-k16e- We- tG[ Mailing Address City, State, zip Code LAAtQ4P. , 1�q 1/0/l - When was the organization founded? Purpose and Type of Organization AleAl-/�OICI7P-75 Has the organization been in existence in Roanoke County for five continuous years? YES ✓ No Is the organization non-profit? YES NO Is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the county Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sea. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it �UBt maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to anter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to g 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? / is DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value {v��LiCS��IC�� of lliV 2/l�.�it� �n t?r Les 1 DATE OF RAFFLE !�',9 U L Ig `1 S If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? C'Ave, Spz1,E-, �� :i �s �3.:I� r � � TE: This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.S%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code S4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. &fie. Gee. -� COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMAUSSIONER OF THE REVENUE ROANOKE, VA 24018 2 officers of the organization: � President:me b �(:lt, a-�, - Phone: Address: ��SO / �'/J/laIn Vice Preside t: �/� 6/&S S Phone: .3 -�?2 77SL'�a-18 Address:A3&CA97M Ce a`Yd<8 T16 / Phone: !1 /�1f14 / ZQ IPS Secretary: /y� � Address: M.e. 6 l ea 769/ Old In, // / - Treasurer: Address: w Phone: 36.7- -3600 774`4093 Member authorized to be responsible for Raffle operations: LXIV Name: GJIN76kl 2 / WD 'DIni MZ Home Address 1616 Sr'e4W) Zrr Phone ?Y9- 27 37 Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: L,/ b AlrE& 1&4 Home Address sf}/YI A -s �%yC Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?G/,QS IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONEMaSSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or aff irm under the penalties of perjury as set forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 at. sea. of the Code of Virginia and Section 4-86 et. seg. of the Roanoke County Code. S nod i Name T tleeX,,,&Home Address Subscribed and sworn before me, this day of Ar�19F�- in the County/City of eo Ana Virginia. My commission expires: 19 9k q��NotaAyP�lc NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date 6:rmmi7sidner 7 the Reven The above application is not approved. Date Commissioner of the Revenue i .. COUNTY OF ROANOKE9 VIRGINIA P.O. BOX 20409 COMNIISSIONER OF THE REVENUE ROANOKE9 VA 24018 4 A -41195-5.d ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1995 AGENDA ITEM: Request Authorization to Reimburse General Services Budget for Recycling Expenses with RVRA Landfill Grant COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Valley Resource Authority currently has a grant program under which they reimburse all participating localities for recycling expenses on a 65/35 basis. The eligible expenses include, but are not limited to, public education, personnel costs equipment operation costs, processing costs and any capital expenditures. These costs can be incurred for any recycling activity, such as curbside collection, bagged leaf collection and Christmas Tree collection. SUMMARY OF INFORMATION: For the fiscal year 1994-95, Roanoke County has received a reimbursement of $35,820. These funds were a reimbursement for personnel costs incurrred from the curbside collection of recyclables and from leaf and christmas tree collection/processing, during the 1994-95 fiscal year. The reimbursement also covers public education and equipment costs from the same activities. STAFF RECOMMENDATION: Staff requests that the grant funds be appropriated to the k,v Solid Waste Division budget to aid in the implementation of the same programs for this fiscal year. S*VIAD BYANP /// //A/ %�'"'"� William J. Rand III, Director Department of General Services APPROVED: Elmer C. Hodq County Administrator ---------------------------------------------------------- ----- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance A -41195-5.e ACTION # ITEM NUMBER e- S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Heather Park COUNTY ADMINISTRATOR'S COMMENTS• The Developers of Heather Park, Radford & Associates, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Heather Park, dated December 18, 1992, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. The value of the water and sanitary sewer construction is $3,200 and $ 5,500 respectively. Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Heather Park subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: ��L Ilu-:2�� Gary RoAprtson, P.E. Utility lirector APPROVED: Yom- an Elmer C. Hodge County Administrator 145 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections K--5 DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this lI;Lt,day of C. 19�� by and between: R -� naf ter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. : W I T N E S S E T H: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled HEATHER PARK dated DEC. 18 1992 made by LUMSDEN & ASSOC. and on file in the Roanoke County Engineering Department. Page 1 of 3 K- S The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: By: C By: "C As: ,, II -- State of: Ya i n i 2 County it of: t�ctn�Ci to wit: The foregoing deed was acknowledged before me this: day ,9 of 0,0 By: r -ran i2 �d�rd as re idp Duly authorized officer Title on behalf of My Commission expires: j�� 5s Page 2 of 3 Approved as to form: County Attorney State of: County/City of: County Administrator of Roanoke County, Virginia By Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: day of 1 19 by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 02/10/95 K-5 NORTH ' oT• oo• n Fig" CONCRETE Ie2.bo• s.a• I STORK 5FJ'LR 21010 20010 AS 1.100 !� ,�; 1205. COLNG !r 9" QOA'•C• c1 G vU-0 O• Gx 5-:W' .f STONE 4 .• 1205101J,_ 4 / r 6• AA. --t _ NE 55.00' 5'-0' WrE GJt9 45•.,5- E _ T\:Nb 5" C4714 -t-2 ' 12 FX:ST:N6 • RE -••'.Rai I 1yi I.O' P i]i it �:�- ..— 1• !•�._ __ Y. GxsT:Nb a n.-Ee L •i . '�/\�. ` N 1 .. '"�•- b' YIATER LINE 1' `;!. O \� %i' O• SrNITARY SEnER 1 W V' ..' �. I4T.0 a/ '� `• �a,\.../11 \.. : r _r_ ` ::. � i 1 •�C`( -IVb D• SAti�ARY' R]• METER M —VARN6 M-17TM SAN.WAY Y 1rip II, •S 55. •_4� 1 SGIiR EA'�. :NT 2 .}--r—-a!C5TN6 =0-0• A 7E E.4SG�N- 4 - \ �..H 63• 6' SANITARY SEYNER c L.6 -T LATERAL I\V-RT '200.5 T POLE, , I . HZA so -e --- SPY BLOCK) eTSRA E ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF UTILITIES SERVING HEATHER PARK AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 1995 RESOLUTION 41195-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: may' Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session