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HomeMy WebLinkAbout4/25/1995 - Adopted Board RecordsA-42595-1 ACTION NO. ITEM NUMBERS AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE_ April 25, 1995 AGENDA ITEM_ Request for Reimbursement of Expenses Incurred for the Citizen Bulk/Brush Self -Haul Proqram COUNTY ADMINISTRATOR"S COMMENT$_ L yr�c u�.f d C'�� J/11 EXE CUT I VE _W05MARY In response to the tremendous increase in requests for collection caused by the ice storms of 1994, Roanoke County initiated a program to allow County citizens to haul up to a pickup truck load of material to the transfer station free of charqe. The Proqram began in April, 1994 and was described in a report to the Board on April 26, 1994. Durinq the summer of 1994, Roanoke City and the Town of Vinton beqan providinq the same service to their citizens on July 1, 1994. The public information campaign conducted by the three participatinq localities has increased awareness and usage of the free Proqram. Also, durinq the Fall and Spring months normally associated with hiqher volumes, the number Of users has increased. SUMMARY OF INFORMATION' The program was initially implemented to aid with disposal of the tremendous amount of brush that resulted from the ice storms of 1994. However, the program has since expanded to include any normal material that may result from a residential clean up. Such items may include furniture, white qoods and other household bulky materials. Due to the volume of material resultinq from the storms, and the concentrated public education Proqram, there was an initial surge of usage by the citizens. These increased levels have remained. The costs, tonnages and number of participants to date are listed below with the last three months of costs estimated. TOTAL $92,711 Attached also are Chart A, Annual Disposal for the years 92-93 through 94-95, and Chart B Comparisons for the same period. FISCAL IMPACT: Cost Comparisons , Actual Tonnage To date with staff costs incorporated, the total cost of the program is $98,608. The staff time associated with the program is the Coordinator's time ($3,913) spent developing and monitoring the program, as well as the call -taker's time ($1,984) spent responding to citizens questions and concerns. STAFF RECOMMENDATION: Staff recommends that General Services be reimbursed for the costs associated with the citizen self -haul program. SUBM,T ED BY: L William J. Rand III, Director Department of General Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: f/� _ C Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve and that the program be continued into the next fiscal year VOTE COSTS TONS I July $7,266 158.60 599 August 8,861 179.58 686 September 8,206 179.73 619 October 9,134 195.43 616 November 7,186 154.68 569 December 6,190 130.11 531 January 4,793 93.99 388 February 4,549 92.92 353 March 8,326 175.19 734 April 9,400 May 9,400 June 9,400 TOTAL $92,711 Attached also are Chart A, Annual Disposal for the years 92-93 through 94-95, and Chart B Comparisons for the same period. FISCAL IMPACT: Cost Comparisons , Actual Tonnage To date with staff costs incorporated, the total cost of the program is $98,608. The staff time associated with the program is the Coordinator's time ($3,913) spent developing and monitoring the program, as well as the call -taker's time ($1,984) spent responding to citizens questions and concerns. STAFF RECOMMENDATION: Staff recommends that General Services be reimbursed for the costs associated with the citizen self -haul program. SUBM,T ED BY: L William J. Rand III, Director Department of General Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: f/� _ C Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve and that the program be continued into the next fiscal year VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File William J. Rand, Director, General Services Diane D. Hyatt, Director, Finance $1,600,000.00 $1,400,000.00 $1,200,000.00 s1,oc0,oc0.o0 saco,oco.o0 ssco,oeo.00 s4cc,oc0.ac s2co,oco.00 $0.00 CHART A ANNUAL DISPOSAL COST COMPARISON (with FY94-95 Apr -Jun projec:ed II FY 92-92 ® FY 92-94 M FY 44-95 zen Self -Haul ram $92,711.30 tk M.n 424 V'1 cl, ~ M ■0 ' cz V cz W c-, V) Q CHART B O 00 M M 00 N C\ O O M \o V� [� '�7' \O ••• a\ C\ •-- O O N �' O\ O V1 4, GM O O O O to V1 kn O kn O O '"" '"" O N oo et O O Cr M M \O \O O M O\ N O O c W) N O M 00 D\ O\ A N O O C M 00 N — .-. ' . 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C\ A-42595-2 ACTION NO. ITEM NUMBER�� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 1995 AGENDA ITEM: Approval for Donation of Surplus Personal Computers and/or parts to Craig County Public Schools COUNTY ADMINISTRA TOR ,* S COMMENTS: BACKGROUND: Craig County Public Schools contacted us on April 4, 1995, requesting donation of any surplus computers or computer components (Attachment). SUMMARY OF INFORMATION: Six 118088" PCs and/or parts, have been surplused by various County Departments. The Management Information Systems department has examined these machines and made them available to County departments and County Schools and there has been no interest in the equipment. FISCAL IMPACT: If offered at auction it is estimated that these machines, in total, would be worth $100. ALTERNATIVES• Alternative #1: That the Board approve donating these six PCs and/or parts to Craig County Public Schools. Alternative #2: Offer these PCs and/or parts in the April 29th auction. STAFF RECOMMENDATION: Staff recommends donating these six PCs and/or parts to Craig County Public Schools. Respe tfully su i.tted, Elaine Carver Director of Procurement ----------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) F-3 Approved by, /6� Elmer C. Hodge County Administrator ---------- ------------------------------ ACTION Motion by: Motion by Harry C. Nickens to approve cc: File Elaine Carver, Director, Procurement VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x NG 6�� BOARD OF EDUCATION JAMES L CADY, Chairman TOMMY A. ZIMMERMAN, V -Chairman BONNIE E. HUTCHISON HELEN A LOONEY KAREN H. SOUTHWORTH .04TY P UBZ10 Co P. 0. Box 245 New Cas>9e, Virginia 24127 Phone (703) 864-5191 Fax (703) 864-6885 Mr. John D. Willey Property Manager County of Roanoke P.O. Box 29800 Roanoke, VA 24014-0798 Dear Mr. Willey: April 4, 1995 s0441�o of s F-3 M. DALLAS HELEMS Division Superintendent VIRGINIA S. GIVENS Clerk of School Board Thank you for talking with me recently by phone concerning surplus property. As I indicated, Craig County Public Schools would be very interested in receiving from Roanoke County surplus equipment (i.e. computers, monitors, disk drives, etc.) that have been replaced with more modern equipment. We would be able to use these older computers in a variety of ways in our classrooms. If there is a required procedure or form that needs completed in order for such transfer of equipment to occur, please let me know. Also, if you need additional letters of support for this request, I would be glad to have those sent from our school superintendent and county administrator. Sincerely, Donald J. Ford Assistant Superintendent, Instruction - 0 A-42595-3 ACTION NO. rr ITEM NUMBER r- 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 1995 AGENDA ITEM: Approval for Sale of Surplus 1973 Ford Tanker to Eagle Rock Volunteer Fire Department COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Eagle Rock Volunteer Fire Department has contacted us requesting that we sell them this surplus 1973 Ford Tanker. They have a wrecked tanker and want to utilize this chassis in the repairs. SUMMARY OF INFORMATION: Fire and Rescue has surplused a 1973 Ford L-8000 tanker. This tanker was taken from service when "Wagon 10" was placed at Mason's Cove as a replacement vehicle. FISCAL IMPACT: Past experience has shown that this type of equipment has a minimal salvage value and that the offer of $3,500 made by Eagle Rock far exceeds what could be expected from an auction or other competitive situation. ALTERNATIVES• Alternative #1: Sell 1973 tanker to Eagle Rock Volunteer Fire Department for $3,500. Alternative #2: Offer 1973 tanker in April 29th auction. STAFF RECOMMENDATION: Staff recommends selling this tanker to Eagle Rock Volunteer Fire Department. Respe .%fully submitted, Elaine Carver Director of Procurement Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approv d by, Elmer C. Hodge County Administrator ACTION Motion by: Motion by Harry C. Nickens to approve cc: File Elaine Carver, Director, Procurement VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 1995 RESOLUTION 42595-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 25, 1995, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of Minutes for March 14, 1995; March 28, 1995; March 29, 1995; and April 4, 1995. 2. Request for adoption of Resolution providing Notice of Intent to Abandon Secondary Route 1153 (Elmwood Lane). 3. Donation of a 20 -foot water line easement from Frank R. and Mary Elizabeth Radford to serve Heather Park Subdivision. 4. Donation of sanitary sewer easements in connection with development of Country Kitchen on Plantation Road by Plantation Development, L.C. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: C.. Brenda J. lton, �Dep�utyClerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 1995 RESOLUTION 42595-4.a PROVIDING NOTICE OF INTENT TO ABANDON SECONDARY ROUTE 1153 (ELKWOOD LANE) WHEREAS, It appears to this Board that Secondary Route 1153, known as Elmwood Lane, from the eastern line of the right-of-way of Norfolk Southern Railway approximately 70.6 feet westerly to a pin set in the northerly line of Virginia Secondary Route 1153 at the southwest corner of a parcel designated Roanoke County Tax Number 54.04-02-09.1 and the southeast corner of a parcel designated Roanoke County Tax Number 54.04-02-09, more particularly hereinafter described, serves no public necessity and is no longer necessary as a part of the Secondary System of State Highways and should be abandoned pursuant to Section 33.1-151 of the code of Virginia of 1950, as amended; and, WHEREAS, the section of Virginia Secondary Route 1153 sought to be abandoned is described as follows: BEGINNING at the northeast terminus of Virginia Secondary Route 1153 (Elmwood Lane) at a point on the western right-of-way of property of Norfolk Southern Railway and the southeast corner of a 0.225 -acre lot known as Tax Number 54.04-02-09.1; running thence along the northern line of Virginia Secondary Route 1153 north 63° 08" 41" E. to the southeast terminus of Virginia Secondary Route 1153 on the westerly right-of-way of property of Norfolk Southern Railway; running thence along the westerly line of the Norfolk Southern Railway property north 23° 08" E. 1 5.86 feet to the point of BEGINNING. NOW, THEREFORE, BE RESOLVED, by the Board of Supervisors of Roanoke County, Virginia: 1. That this resolution shall constitute the intention of this Board to abandon the section of road described. 2. That the Clerk of the Board is directed to post a copy of this resolution, which constitutes notice of the Board's intent to abandon the above-described section of Virginia Secondary Route 1153, in at least three places on and along the section of road sought to be abandoned for at least thirty (30) days and to cause publication of a copy of this resolution in at least two issues of the Roanoke Times & World -News and to forward a certified copy of this resolution to the Commonwealth Transportation Commissioner. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Jeff Echols, Resident Engineer, VDOT Commonwealth Transportation Commissioner Z~ 006 m-� NORTH QgOO - a�5 9 /Zs s a / W) 4 �2 69 a 1� 19 o -ti 1 6.68 Ac s b . a TO BE ABANDONED i2 �4g , A t9 c . 9ho 1.28Ac ti 15 O _y /p3 n o -rt6 _ 9 46 Rj 1.83 Ac 09 'SQ09 Rt. 6/2 a Dave 12 Barley Ff ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT A -42595-4.b ACTION NO. (M� ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 1995 AGENDA ITEM: Donation of a 20 -foot waterline easement from Frank R. and Mary Elizabeth Radford to the Board of Supervisors of Roanoke County to serve Heather Park Subdivision COUNTY ADMINISTRATOR'S COMMENTS: G"""'n� 7` SUMMARY OF INFORMATION: This consent agenda item involves donation of a 20 -foot waterline easement to the Board of Supervisors, from Frank R. and Mary Elizabeth Radford, in connection with the development of Heather Park Subdivision, located on Glen Heather Drive in the Windsor Hills Magisterial District of the County of Roanoke (Tax Map No. 76.07-2-52.01), and as shown on a plat prepared by the Roanoke County Engineering Department dated February 2, 1995, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vicki L. Huf a Assistant Coun y Attorney ----------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x Minnix x To ( ) Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. 9) L, N 45'15'40" E 35.00' 2.56' s\ rn NEW 20' WATER LINE EASEMENT ' 51.07' 155.55' I_ S 44'12'33" W 180.35' 13 z S 55 23'00"" VN 189.14' 3.12 I w I OLD DEED LINE oN <EXIST. CROSS ACCESS L'i I > & PARKING I 5 52'- G7 Z_ z 7 N � O wLOA C o? L S 65'00'00" E 18.64' Z (p� I N Z EASEMENT SAN TARXIST DY SEWER1 a• o ''' i EASEMENT 7.5' 8.20' o ---N 44'12'33" E 223.15' I IEXIST. 30' CROSS ACCESS I & PARKING EASEMENT I�I 35' 20' I10' 129.16' ----- N 45'15'47" E 224.94' M GLENHEATHER DRIVE, S.W. TAX MAP N0.__76.07_02 =52.01 _ 12.5' 00 'Y_OF ROANOKE ! CITY OF ROANOKE SCALE: --C = 50' NEW TWENTY FOOT WATER LINE EASEMENT TO BE CONVEYED TO ROANOKE COUNTY BY FRANK R. & MARY ELIZABETH RADFORD PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE:02=02 _95 A -42595-4.c ACTION NO. ITEM NO. n),q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 1995 AGENDA ITEM: Donation of sanitary sewer easements to the Board of Supervisors of Roanoke County in connection with development of Country Kitchen on Plantation Road by Plantation Development, L.C. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following easements to the Board of Supervisors for sanitary sewer purposes in relation to the Country Kitchen Project of Plantation Development, L.C., on Plantation Road in the Hollins Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, twenty feet (201) in width, from Helen S. Journell and James E. Starr, (Will Book 47, page 1054) (Tax Map Nos. 27.06-4-15 and 27.06-4-16) shown and designated as "NEW SANITARY SEWER EASEMENT" on a plat prepared by Shanks Associates, P.C., dated March 29, 1995, a copy of which is attached hereto as Exhibit A. b) Donation of a sanitary sewer easement, twenty feet (201) in width, from Plantation Development, L.C., (Deed Book 1468, page 1826) (Tax Map Nos. 27.06-4-13 and 27.06-4-14) shown and designated as "NEW SANITARY SEWER EASEMENT" on a plat prepared by Shanks Associates, P.C., dated March 29, 1995, a copy of which is attached hereto as Exhibit A. That portion of said easement which passes through the existing dwelling located on Tax Parcel 27.06-4-16, as shown on said plat, shall not become effective until the dwelling has been razed. C) Donation of sanitary sewer easements, ten feet (10') in width along Walrond Drive, and twenty feet (201) in width along Plantation Road, from Plantation Development, L.C., (Deed Book 1468, page 1826) (Tax Map No. 27.06-4-6) shown rn-q and designated as "NEW 10' SANITARY SEWER EASEMENT" and, on the inset, as "NEW 20' SANITARY SEWER EASEMENT" upon a plat prepared by Shanks Associates, P.C., dated March 16, 1995, a partial copy of which is attached hereto as Exhibit B. The location and dimensions of these properties have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, Vickie L. Huffman Assistant County Attorney ----------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections EXUIBIT A M --q TAX PARCEL 27.06-4-17 L-6 N 60Y950 E ROBERT L. GARST L -B S Tl 0 E D.B.97J PG. 207 L-6 L-7 f NEN SANITARY SEVER £ASEWWr to,_ L -g N di?W 2 f TAX PARCEL 27.06-4-16 & L-9 PRaclERTY LAC ME a HELEN S. ✓OURNELL I Q S 11 0 E JAMES E. STARR ,o O WILL BOOK 47 PG. 1054"] „ S D. 8.279 PG. 268 1' Z EXIST. OMLC.-E] TO BE RAIm (SEE N07£ 2J Z JO' Q EASEYFJVT CiJVTfR m L/VE TA&r f0' --I TAX PARCEL 27.06-4-15 .I HELEN S. ✓OURN£LL & �+ JAMES E. STARR i L,8 WILL BOOK 47 PG. 1054 D.B.J10 PG. 180 L- a v PARCEL /l v aNIERUNE CF EA k'DVT TAX PARCEL 27.06-4-14 NEW SANITARY SEWER EASEMENT -+ 10' PARCEL l I o TAX PARCEL 27.06-4-1J v 10' --I L-11 TAX PARCEL 2%06-4-6 PAR75 OF LOTS 2 & 3 ALL OF LOTS 4,5,10,11 AND 12 WALROND COURT NOTES. 1. nfS PUT IYAS PRfPARm Bln/CVT nf 8ENLAT Cly' A n1LE RD76PT AND NDYT a4E MAY MOT AVCA/E ALL gvawB4AMCES 11POV 1HE PRA°ERTr. 1. OELV'GI nON CF 7N1T PORPOV CE THE SWTARY SFVR EA.SLVENT 11HICH PASSES 7hRCX/GH TV EUSRNG DXG AVG LOCAMD LW TAX PARCEL 17.06-4-16, AS .9/ONN HMA _WALL Nor �/E UFWn►f UV711 SW DOELLNG HAS &a RAM PLAT SHOWING S iWA*S' = PC. NEW SANITARY SEWER EASEMENT i - �"'� - �`''""'`'PS J13 L" AVDKlE TO BE DEDICATED TO THE 5 " "°" 2—J6 (7Llif 34U -66A5 COUNTY OF ROANOKE cu7F• OJ/29/95 SCALE' 1'=100' HOLLINS MAGISTERIAL DISTRICT CALC.• ROC DRAWN BY.• ROC ROANOKE COUNTY, VIRGINIA CREW:' F.B.: CHECKED BY. ✓OB NO.: 495010 LAVE AI�C7X1V LYSTANLl� L-6 N 60Y950 E S7D L -B S Tl 0 E JDStS6 L-7 S?1AJ 0 f !?�V51 L -g N di?W 2 f !Q 1B L-9 S ?1 0 E B5t79 L-!0 S 11 0 E 14QJ6 L-11 S 697B/3 W 2d? [AVE Af�C11gV LYSTAhC£ L -J N /B7? w !3a?5 L-2 N 1877 w Ba L-3 N 10'46 W S91 L -f N 101'/6 w !?�( C-5 N?D'4601 W 2A2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 25, 1995 RESOLUTION 42595-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Eddy to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTEn: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 25, 1995 ORDINANCE 42595-6 TO CHANGE THE ZONING CLASSIFICATION OF A .49 ACRE TRACT OF REAL ESTATE LOCATED AT 4903 COLONIAL AVENUE (TAR MAP NO. 86.08-1-1) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-1, CONDITIONAL, UPON THE APPLICATION OF ALLIANCE PROPERTIES, INC. WHEREAS, this property was rezoned to A-1 in 1982, and changed to C-1, Conditional in accordance with the 1992 Roanoke County Zoning Ordinance; and WHEREAS, the first reading of this ordinance was held on March 28, 1995, and the second reading and public hearing were held April 25, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 4, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .49 acre, as described herein, and located at 4903 Colonial Avenue (Tax Map Number 86.08-1-1) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Conditional, Office District, to the zoning classification of C-1, Conditional, Office District. 2. That this action is taken upon the application of 1 Alliance Properties, Inc. 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of Supervisors in 1982, which the Board of Supervisors hereby amends as follows: (1)_ The property will be developed in substantial conformity to the attached concept plan dated 3/13/95, revised 4/4/95 indicating the relative layout and location of the building, the square footage of the footprint of the building the location and number of parking spaces and Type C screening and buffering where the property adjoins R1 zoning with a combination of Option 1 15 foot buffer yard and Option 2 landscaping, small evergreen trees and one row of evergreen trees, to be planted and maintained in the buffer yard, and to replace the 6 foot screening fence, but achieve an equivalent screening effect. (2)_ The property will be developed to have a residential appearance in that the roof of the building will be shingled and have a pitch equal to or greater than 5-12, the exterior construction will be brick, residential type siding or a combination of the two the outside lighting will be for security rather than commercial purposes, such as residential type dusk -to -dawn lighting, and there will be no more than one sign on the premises which will not be larger than 20 square feet, will not be backlit and will be either a monument type sign or a sand blasted wooden sign. (3) The permitted uses for the property under Section 30-53-2 of the 1992 Roanoke County Zoning Ordinance will be limited to the following: Civic Uses - administrative services educational facilities, college/university, education facilities, primary/secondary*; Office Uses - general office medical office; Commercial Uses - communications services, studio, fine arts. 4. That said real estate is more fully described as follows: BEGINNING at a point on the northern right of way of Virginia Secondary Route 687; thence N. 2 deg. 15' E. 242.96 feet to a point; thence S. 80 deg. 25' E. 130.0 feet to a point; thence S. 7 deg. 33' W. 243.05 feet to a point; thence N. 79 deg. 03' W. 80.63 feet to a point; and being a 0.51 acre tract shown on a survey plat dated April 12, 1988, by Jack G. Bess, CLS. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Ifolton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 *a C PARX an .4 .4 FDI- a CJR4RD 'ryi• hB(S�S$ O 7 �-1 Nfd nRr -AVE I -4 w �!- y �`�^ �* v DR Cl' LAV!. Sarri.a O s. r HAM � 7 .r • 6 SPRING I is f a ° c�W 1 t 20 41 o c (� Vi o��� 6 C'% XT CIF(. o.�O O o�ry w u ; 221 E �,o'� . 10 �• o ° c CAN W B RY HILLS `E' xl vRt" cl 6Lo1VJ I �� °o`'� / J� e Fy�FO 9 je° IBUY $ `s -'E pRiLi S r-�� -`SELL`-NEADf� - 3• � / "? 87 �\ V 4°U e VICINITY MAP *" ��P� �P NORTH * DEPARTMENT OF PLANNING ALLIANCE •PROPERT-IES' INC." TAX # 86.08-1-1 AND ZONING 14 I a �C y IT ., 28 ` G G• 19 a I rr 2s = 2 �.7iI ?' •1 » • �. ^li q 4 I . • � W 2 H I N -2 21 Ga.. So.^s Al lh.War c nH ^ r• .. tY µ a = I �4 `' ISis 1 1 - T, •7 .. .. 3.86 Ac .. %' sr • • 1� ...: Y ,• �\ W �•� � y 1p G sadlR C-1 C-1 ,..... -Y � , 491324 . a / U ! 16x 161 10 .. ro� N/f IIIJ MG7 S 1 i �• Rt 6a Dnleniel��ti� NII -r �.smis M.. C .vzo ate. �- RL697 �- / cep r.a,...•. C. 47- ti.+. [.r. 2�1 22 �4 to k 36 '>... LSd I. 7 * DEPARTMENT OF PLANNING ALLIANCE •PROPERT-IES' INC." TAX # 86.08-1-1 AND ZONING AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 25, 1995 ORDINANCE 42595-7 TO CHANGE THE ZONING CLASSIFICATION OF CERTAIN TRACTS OF REAL ESTATE CONTAINING 1.04 ACRES LOCATED AT 4919 AND 4929 COLONIAL AVENUE (TAX MAP NOS - 86.08 -1-2 AND 86.08-1-3) AND A PORTION OF A 1.65 ACRE TRACT LOCATED AT 4350 BRAMBLETON AVENUE (TAX MAP NO. 77.17-5-22) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 AND C-2, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-2, CONDITIONAL, UPON THE APPLICATION OF ALLIANCE PROPERTIES, INC. WHEREAS, this property was rezoned to C-1 and C-2, Conditional, in 1988; and WHEREAS, the first reading of this ordinance was held on March 28, 1995, and the second reading and public hearing were held April 25, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 4, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of certain tracts of real estate containing 1.04 acres, as described herein, and located at 4919 and 4929 Colonial Avenue (Tax Map Numbers 86.08-1-2 and 86.08-1-3), and a 0.91 acre portion of a 1.65 acre tract of real estate, also described herein, and located at 4350 Brambleton Avenue (Tax Map Number 77.17-5-22) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1 and C-2, Conditional, Office District and General Commercial 1 District, to the zoning classification of C-2, Conditional, General Commercial District. 2. That this action is taken upon the application of Alliance Properties, Inc. 3. That the owners voluntarily proffered in writing the following amendments to the conditions approved by the Board of Supervisors in 1988, which the Board of Supervisors hereby amends as follows: (1) The property will be developed in substantial conformity to the attached March 28 1995 concept plan by Shook Design Group which may be modified to indicate direct access between the property and the adjacent Wilco property. (2) The buffer area and screen fence between the E property and the adjacent Anderson & Craighead properties will be constructed to locate the plantings on the side of the fence facing the adjacent properties consistent with the grade between the properties, i.e., the fence will be generally located along the property line toward the Anderson property and along the access road behind the Harris Teeter building adjacent to the Craighead property. (3)_ The retaining wall between the property and the Craighead property will have a finished surface of split face block which has a rough texture and a variety of colors or will have a finished surface of scored faced concrete which has a pattern to resemble stacked block or stone or such similar surface treatment as may be approved or required by Roanoke County in the site plan review or will be a mortar rubble retaining wall._ (4)_ The exterior surface of the buildings to be constructed on the property will be brick on all sides and the buildings will not be multi -story, except the Harris Teeter building will have a mezzanine. (5) Other than trash collection for the property, there will be no collection or recycling bins other than for the collection of paper. _C61 The Harris Teeter loading dock and dump ster/compactor areas will be screened or buffered by a wall, fence or appropriate plantings. _U_)_ The Revco loading/unloading area will be located on the side of the Revco building facing the Harris Teeter building and an enclosure to screen the Revco dumpster will be located in the area between the Revco and Harris Teeter buildings. jal The fixture mounting height of the exterior site lighting poles will not exceed 22 feet from grade. 4. That said real estate is more fully described as follows: Tax Map No. 86.08-1-2 BEGINNING at a point on the northerly side of Colonial Avenue (formerly Bent Mountain Road) at the southeasterly corner of property now or formerly owned by Craighead (DB 620, page 473) and which said point constitutes Corner 8 on the plat hereinafter referred to; thence N. 2 deg. 15' E. 265.24 feet to Point 9; thence S. 69 deg. 56' E. 21.01 feet to Point 10; thence S. 85 deg. 04' E. 46.45 feet to Corner 11; thence N. 79 deg. 17' E. 84.02 feet to Corner 5; thence S. 2 deg. 15' W. 299.42 feet to Corner 6, an old iron pipe planted on the northerly side of Colonial Avenue; thence N. 78 deg. 35' 150.19 feet to Point 8, the Place of Beginning, and shown as "Beatty Remaining 0.936 Acre" on a plat of survey prepared by C. B. Malcolm, Jr. dated April 17, 1974, which is of record in Deed Book 999 at page 68 in the Office of the Clerk of the Circuit Court of Roanoke County. Tax Map No 86.08-1-3 BEGINNING at a point in the center line of the Bent Mountain Road, also known as Poor House Road, Corner to C. M. Emerson, and being situate N. 79 deg. 03' W. 310.0 feet from the southwest corner of Tract No. 2 of H. W. Greenwood lands; thence with the center line of said Bent Mountain Road, N. 79 deg. 03' W. 150.0 feet to a point; thence leaving the road, passing an iron pipe at 15.0 feet and along and through other lands of C. M. Emerson, N. 2 deg. 15' E. 950.5 feet to an iron rod in fence by a large forked tree in line of Hartman property; thence with line of same and line of Tract No. 5 of L. L. Greenwood Estate lands, N. 89 deg. 11' E. 147.8 feet to an iron rod in fence, corner to C. M. Emerson; thence with a line of same, S. 2 deg. 15' W. 971.5 feet to the Place of Beginning; and, CONTAINING 3.23 acres, exclusive of road, as shown by plat prepared by Jas. F. McTier, CPE,. under date of April 13, 1940, for C. M. Emerson, which map is of record in 4 the Roanoke County Circuit Court Clerk's Office in Deed Book 213, page 532; and LESS AND EXCEPT, HOWEVER, that certain tract of land conveyed unto the Commonwealth of Virginia by deed dated February 26, 1954, of record in the aforesaid Clerk's Office in Deed Book 503, page 395; and LESS AND EXCEPT, HOWEVER, that certain tract of land conveyed unto the Commonwealth of Virginia by certificate dated September 3, 1963, of record in the aforesaid Clerk's Office in Deed Book 724, page 138; and LESS AND EXCEPT, HOWEVER, that certain tract of land conveyed unto Mick -or -Mack by deed of record in the aforesaid Clerk's Office in Deed Book 882, page 785; and LESS AND EXCEPT, HOWEVER, that certain tract of land conveyed unto the Commonwealth of Virginia by deed dated October 30, 1989, of record in the aforesaid Clerk's Office in Deed Book 1315, page 1136; and LESS AND EXCEPT, HOWEVER, that certain tract of land conveyed unto H. Robert Munday and Joseph C. Thomas, by deed dated March 1, 1976, of record in the aforesaid Clerk's Office in Deed Book 1036, page 836. Portion of Tax Map No. 77.17-5-22 0.91 acres of this 1.65 acre tract. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with the amended proffers, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: .1 Brenda J. Colton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 5 ME A V.03 NORTH cc -, ..o< \� 4 � •= 3 86 de � .� If ay oof — _ TRL bb— — cofo.,01_41e _ ♦f]I �aIO C9P. Tref^ane Ca Lionr Cac f 21 22 , 23 L-13 Ac _ /C ab' I9` '\o ' 24 Iz,e 25 i ►� I191 13, rO _ R , 10 4 Rt 1616 T . '0.�K DEPARTMENT OF PLANNIAra ALLIANCE PROPERTIES INC. AND ZONING TAX # 86.08-1-2; =3; 77.17-5-22 A-42595-8 ACTION NO. ITEM NUMBER r —' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 1995 AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS: This is very good news for School and County staff and we are pleased to offer our employees a health care alternative that improves coverage and reduces their cost. We will continue to offer the basic Trigon plan that has been in place for years. At the employee's option, we would like to offer a Trigon, Point of Service plan. The POS plan has a large number of participating physicians and utilizes both Roanoke Memorial and Lewis Gale hospitals and physicians. Rates are significantly lower and there is a flat $15 fee for off ce visits. The POS plan provides well baby care, physicals and other preventative care that we have not been able to offer in the past. Those who reviewed the plans are excited about the new alternative. We need to have an extensive education program for the staff. In order to get this into place for July 1, 1995, we need to get Board approval at this meeting if possible. There are also computer changes that have to be made. Julie White, a partner in Slabaugh, Morgan and White, will be at the meeting to answer any questions that you may have. If you need to discuss this in greater detail, please call me before the meeting or we can discuss the program in the afternoon meeting and add it to the evening agenda. Recommend approval. SUMMARY OF INFORMATION: The County of Roanoke requested bids to provide health insurance coverage for the County and School employees for the 1995-96 plan year. The bid requested a proposal on the basic comprehensive package currently offered as well as proposals for alternative managed care programs. The County received responses from seven companies. A team of County and School employees reviewed these responses with the assistance of an outside consultant. This year we selected Slabaugh Morgan and Associates to serve in the capacity of outside consultants for health insurance selection. The bids were very favorable reflecting the new competition brought into the Roanoke Valley by the emergence of HMOs in the Valley. The team is recommending a two tier approach be offered to the County and School employees. Tier one would be the current Trigon plan. This plan would be offered to the employees at the same cost as the 1994-95 plan. In addition, this year we would like to add an option for the employees to select the Trigon Point of Service Plan. m:\Finance\common\board\ April 20, 1995 F-1 If the employee chooses to take this option, there is a cost reduction of ten percent of the basic comprehensive premium. A schedule of premiums is shown in Attachment A. As shown on this schedule, a County employee could get single coverage under the current Comprehensive Plan at a cost of $32.18 per month or could obtain coverage under the Point of Service Plan for $15.32. A County employee could get family coverage under the current Comprehensive Plan for $175.02 per month or could obtain coverage under the Point of Service Plan for $134.04. Attachment B and Attachment C outline the plan benefits of the current Comprehensive Plan and the Point of Service Plan respectively. Included in your packet is a separate booklet prepared by Slabaugh Morgan which analyzes the bids that were received. Page 5 graphically illustrates the financial impact of the bids. The Trigon Point of Service Plan was selected over the Trigon HMO Plan for the following reasons: 1. The Point of Service Contract offers a wider network of physicians and facilities. Carillion and Lewis Gale Hospitals are included in the plan as well as an extensive physicians network which includes both Carillion and Lewis Gale physicians. (A separate book of providers is also included in your packet). 2. The Point of Service Contract does allow the employees to access services outside of the network, but charges them a higher rate to do so. The HMO does not allow the employees to access services outside the network. 3. The Point of Service offers a "soft" way to introduce managed care to County employees. The benefits offered are the same as an HMO, but there is more flexibility for the employees. The savings to the County are substantial. Since this is the first time that the County and Schools have offered a managed care option, we would like to conduct enhanced education sessions during the month of May. FISCAL IMPACT: Funds needed for the County portion of the premium are included in the 1995-96 budget. STAFF RECOMMENDATION: Staff recommends adopting a two-tiered health insurance plan including a basic Comprehensive Plan and a Point of Service Plan as outlined in the attachments. The School Board will be considering the same recommendation on April 27, 1995. Respectfully submitted, Diane D. Hyatt Director of Finance m:\finance\common\board\ April 20, 1995 Approved by, Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix to approve cc: File Diane D. Hyatt, Director, D. Keith Cook, Director, Dr. Deanne Gordon, School m:\rinance\common\board\ April 20, 1995 Finance Human Resources Superintendent VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x F- i Attachment A County of Roanoke and County of Roanoke Schools Trigon Blue Cross Blue Shield Health Insurance Renewal Rates 04/12/95 insuranc\BCBSRATE.WK4 Monthly County Employee Premium Benet Portion County Rates: 1995-96 Basic Comprehensive Plan 168.70 136.52 32.18 Subscriber only 409.94 234.92 175.02 Family OR Point of Service Plan 151.84 136.52 15.32 Subscriber only 368.96 234.92 134.04 Family 1994-95 Basic Comprehensive Plan 181.94 149.76 32.18 Subscriber only 442.28 267.26 175.02 Family School Rates: 1995-96 Basic Comprehensive Plan 180.32 148.14 32.18 Subscriber only Subscriber + 1 minor 265.07 155.62 109.45 Family 458.01 208.01 250.00 OR Point of Service Plan Subscriber only 162.29 146.97 15.32 Subscriber + 1 minor 238.57 155.62 82.95 Family 412.22 208.01 204.21 1994-95 Basic Comprehensive Plan 196.41 164.23 32.18 Subscriber only Subscriber + 1 minor 288.72 179.27 109.45 Family 498.89 248.89 250.00 04/12/95 insuranc\BCBSRATE.WK4 ATTACHMENT B F,1 CURRENT COMPREHENSIVE PLAN Lifetime Maximum Calendar Year Deductible Individual Family *waived for accidental injury Coinsurance Out -of -Pocket Maximum Individual Family Psychiatric Care/Substance Abuse Inpatient Outpatient Pre -Admission Review Prescription Drug Card $1,000,000 $200* $400; 80% $1,000 $2,000 30 days/calendar years 50% to $1,000 calendar year maximum $500 non compliance penalty $5 Generic/512 Brand MOAG/W 17 ♦ A 9 8 0 e - • t • • ATTACHMhN'r t- F- ........... "... . Doctor`s Office, Emergicenter, Home Visit Well Baby Care Radiation Therapy, Chemotherapy, Renal Dialysis, IV Therapy X-ray, Tests, Therapeutic Injections, Allergy Shots Hospital Facility Care Physical Therapy ($1,500 calendar year maximum) Spinal Manipulations ($500 per calendar year) Ambulatory Surgery Cents Mental Health (inciuding substance abuse) ($1,000 calendar year mmdmum) Preventive Screening ABMT (for advanced breast cancer) in -Network Out-uf-Network $15 per visit no coinsurance $15 par office visit no coinsurance: 20% coinsurance for tests: no coinsurance for immunizations 20% coinsurance 20°6 coinsurance $30 per facility visit 20% coinsurance: $15 per physician visit no coinsurance $15 per facility visit 200% coinsurance: $15 per physician visit no coinsurance 20% coinsurance $30 per facility visit 20% coinsurance: $15 per physician visit no coinsurance 50% coinsurance no coinsurance 20% coinsurance $15 per visit 30% coinsurance s 15 per office visit 30%, coinsurance: 50% coinsurance for tests: 30% coinsurance for immunizations 50% coinsurance 50% coinsurance $30 per facility visit 50% coinsurance: $15 per physician visit 30% coinsurance s15 per facility visit 50% coinsurance: $15 per physician visit 30% coinsurance 50% cair=lrance $30 per fac3itY visit 50% coinsurance; $15 per physician visit 30% coinsurance .� 30% fiance 50% fiance 13 14 WOMEN MEN PREVENTIVE CAPE BINOITS Fecal Occult Blood Test x A ............. . . . ............ ....... I /year Wissaw r-Mammagraphy Sigmoidoscopy or Barium Enema (Colorectal Cancer) 1 (baseline)* 1/year (Breast Cancer) Cholesterol Tests (Coronary Artery Disease) 1 tyear ((year Pap Smear (Cervical Cancer) 1 /year 11year /year Blood Pressure Tests Fecal Occult Blood Test 1 /year 1/year 1 /year (Colorectal Cancer) 1 /year Office VIsits*-V (For Covered Screerfing Services) 1 /year 1 /year Vyear Sigmoidoscopy or Barium Enema (Colorectal Cancer) 1 /year Cholesterol Testi (Coronary Artery Disease) 1/year 1 [year Blood Pressure Tests (Hypertension) 1 /year 1 year 1 /year Office Visits** (For Covered Screening Services) 1 /year 1 /year 2tyear Fecal Occult Blood Test (Colorectai Cancer) I /year Sigmoidoscopy or Barium Enema (Colorectal Cancer) 1 /year Cholesterol Tests (Coronary Artery Disease) 1 tyear ((year Blood Pressure Tests (Hypertension) 1 /year 1/year 1 /year Office VIsits*-V (For Covered Screerfing Services) 1 /year 1 /year Vyear a17 h. One baseline mammography is provided during the five-year period from ages 35 - 39. Benefits for office visits cover one or two 30 -minute (maximum) office visits per year when done in conjunction with one or more of the covered screening procedures. 16