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Home My WebLink About6/13/1995 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-1.a APPROVING THE FISCAL YEAR 1995-96 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: 1 Roanoke County School Board Budget Adoption FY 1995-96 Revenue Estimates School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Other School Funds Total School Revenues Proposed Expenditures School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Other School Funds Total School Expenditures 06/07/95 11:55 AM budget\proposed\school96.wk4 Adopted FY 1994-95 $72,808,432 2,945,000 1,874,493 695,726 0 $78,323,651 $72,808,432 2,945,000 1,874,493 695,726 0 $78,323,651 Adopted FY 1995-96 $76,103,239 2,995,000 1,652,032 777,283 1,500,000 $83,027,554 $76,103,239 2,995,000 1,652,032 777,283 1,500,000 $83,027,554 On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools 3 0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-1.b APPROVING THE FISCAL YEAR 1995-96 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.1-160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimat- ed revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 23, 1995. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1995-96 for Roanoke County, Virginia, as follows: 1 County of Roanoke Budget Adoption FY 1995-96 Revenue Estimates General Fund: General Government: General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Charges for Services Commonwealth Federal Other Total General Government Youth Haven Il Law Library Recreation Fee Class Comprehensive Services Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Other School Funds Total Revenues All Funds Less: Transfers Total Net of Transfers 06/07/95 11:51 AM budget\proposed\adopt96.wk4 Adopted FY 1994-95 $ 52,760,000 17,485,000 538,730 487,500, 245,000 5,420,303 1,525,048 3,832,066 82,293,647 378,788 42,980 548,430 874,623 1,356,556 253,766 85,748,790 8,391,277 75,000 1,134,556 10,383,212 4,452,127 71,808,184 2,945,000 1,874,493 695,726 0 187,508,365 (52,002,342) $ 1352506,023 Adopted FY 1995-96 $ 57,440,000 18,300,000 536,000 487,500 250,200 5,470,952 1,560,048 5,335,198 89,379,898 387,247 41,980 616,763 1,126,122 1,461,964 257,278 93,271,252 8,706,612 575,000 1,169,996 11,448,462 5,351,155 76,103,239 2,995,000 1,652,032 777,283 1,500,000 203,550,031 (55,985,798) $ 147,564,233 County of Roanoke Budget Adoption J FY 1995-96 Adopted Adopted FY 1994-95 FY 1995-96 Proposed Expenditures General Fund: General Government: General Administration $ 2,226,386 $ 2,170,233 Constitutional Officers 5,775,795 6,092,179 Judicial Administration 199,525 319,778 Management Services 1,743,446 1,690,775 Public Safety 9,004,560 9,249,300 Community Services 6,948,000 7,988,473 Human Services 8,125,424 8,244,237 Non -Departmental 3,078,507 3,913,353 Transfers to School Operating Fund 37,563,192 41,530,692 Transfers to Debt Service Fund 5,941,241 5,492,904 Transfer to Internal Services 1,134,556 1,169,996 Transfer to Comprehensive Services 313,015 313,015 Other 240,000 800,000 Addition to Fund Balance 0 404,963 Total General Government 82,293,647 89,379,898 Youth Haven II 378,788 387,247 Law Library 42,980 41,980 Recreation Fee Class 548,430 616,763 Comprehensive Services Act 874,623 1,126,122 Internal Services 1,356,556 1,461,964 Garage II 253,766 257,278 Total General Fund 85,748,790 93,271,252 Debt Service Fund 8,391,277 8,706,612 Capital Projects Fund 75,000 575,000 Internal Service Fund 1,134,556 1,169,996 Water Fund 10,383,212 11,448,462 Sewer Fund 4,452,127 5,351,155 School Operating Fund 71,808,184 76,103,239 School Cafeteria Fund 2,945,000 2,995,000 School Grants Fund 1,874,493 1,652,032 School Textbook Fund 695,726 777,283 Other School Funds 0 1,500,000 Total Expenditures All Funds 187,508,365 203,550,031 Less: Transfers (52,002,342) (55,985,798) Total Net of Transfers $ 1352506,023 $ 147,564,233 06/07/95 11:51 AM budget\proposed\adopt96.wk4 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator Don C. Myers, Assistant Administrator Paul M. Mahoney, County Attorney D. Keith Cook, Director, Human Resources H AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER " ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-2 ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1996-2000 FOR ROANOKE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on May 23, 1995, to secure the comments of the citizens after publication of notice as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1996- 2000 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance A-61395-3 ACTION NO. ITEM NUMBER' 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Authorization for the Roanoke County School Board to Withdraw and Resubmit A Literary Fund Application for William Byrd High School COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: The School Board Five Year Capital Improvements Plan includes a $3.3 million renovation of William Byrd High School to be funded from $2.5 million of Literary Loans and $800,000 from Virginia Public School Authority (VPSA) loans. Effective January 1, 1995, the maximum literary fund loan amount allowable for a single construction project was increased from $2.5 million to $5 million. The School Board would like to take advantage of the reduced interest rate available through literary loan funding for the entire project cost rather than pursue a supplemental funding source from the VPSA. This will save approximately $300,000 in interest expense over the life of the loan by taking advantage of the 3% interest rate available through the Literary Loan program. On June 8, 1995 the Roanoke County School Board approved a plan to withdraw the literary loan application for $2,500,000 for William Byrd High School and immediately resubmit a new application for the total project cost of $3,300,000. County staff will work with County School Board staff to complete the Literary Loan application and file it with the State. Once the application is filed, the project will be placed on the waiting list until Literary Loan funds become available. It is anticipated that funding will be available and construction will begin in the Fall of 1996. FISCAL IMPACT: The debt service related to the payment of these Literary Loans will be included in future year budgets. This project has been included in the School Board's Five Year Capital Improvement Plan. STAFF RECOMMENDATION• Staff recommends allowing the School Board to resubmit the Literary m: \common\board\6-13-95 T �r Fund loan application to the State for the project defined. Respectfully submitted, Aroved b , �o Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator Approved (x) --------------------------------------- ACTION Motion by: Motion by Harry VOTE C No Yes Abs Denied ( ) Nickens to authorize Eddyx Received ( ) resubmittal Johnson Referred ( ) Kohinke x x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance W. Brent Robertson, Budget Manager Dr. Deanna Gordon, Superintendent, Roanoke County Schools m: \common\board\6-13-95 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATOR CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-4 APPROVING A SPECIFIC CAPITAL EXPENDITURE FOR THE ACQUISITION BY THE ROANOKE REGIONAL AIRPORT COMMISSION OF AN ALL WHEEL DRIVE DUMP TRUCK WITH SNOW PLOW WHEREAS, Section 17.(b) of the contract between Roanoke County, the City of Roanoke and the Roanoke Regional Airport Commission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000.00 to benefit five or more future accounting periods; and WHEREAS, by letter dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board, the Roanoke Regional Airport Commission has submitted a request that the County approve a certain capital expenditure by the Commission for the purchase of an all wheel drive dump truck with a twenty two foot (221) snow plow blade in the total amount of $191,000. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that this Board hereby approves the capital expenditure by the Roanoke Regional Airport Commission of $191,000 in connection with the purchase an all wheel drive dump truck with a snow plow blade, and the County Administrator and Clerk to the Board are authorized to execute and attest, respectively, on behalf of the County, any additional documentation, in form approved by the County Attorney, necessary to evidence said approval, as more particularly set forth in the letter to this Board on this subject from the Roanoke Regional Airport Commission dated May 19, 1995, a copy of which is on file in the Office of the Clerk to the Board. k On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Jacqueline L. Shuck, Exec. Director, Roanoke Regional Airport Bob L. Johnson, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council r A-61395-5 ACTION NO. ITEM NUMBER Z S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Request to Appropriate $10,000 from FY 1994/95 Budget for Membership in the Urban Partnership COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the budget process, membership in the Urban Partnership was included in the proposed budget. The Board asked for additional information on the organization before making a decision on membership. The Urban Partnership has established the following strategic objectives: to increase economic performance of each region; to decrease economic disparity among localities; to promote regional and neighborhood endeavors; to develop new systems of governance; to seek solutions that can benefit all regions; and to provide significant incentives to increase regional collaboration and cooperation. The organization has invited counties as well as cities to become active participants, and the Counties of Chesterfield, Fairfax and Arlington have already become members. SUMMARY OF INFORMATION: While counties recognize the financial stress that cities are experiencing, there is concern about some of the proposed approaches and solutions, and any potential adverse impact to counties. Membership in the Urban Partnership would allow Roanoke County to offer it's assistance in solving the real problems of urban cities while also addressing the fiscal and other problems that are also experienced by counties. The membership fee is a one-time $10,000 contribution rather than an annual payment and entitles each participating locality to four appointments. The Chairman and County Administrator are included as well as two at -large business representatives which may be appointed at a later date. The next scheduled conference is an Urban Issues Forum on June 15 in Norfolk. If we join during this fiscal year, we will not have to pay the registration fee of $75 per person. r FISCAL IMPACT• The one time membership fee of $10,000 could be appropriated from the General Fund Unappropriated Balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize membership in the Urban Partnership and appropriate $10,000 from the General Fund Unappropriated Balance. Respectfully Submitted by: Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Motion by Lee B Denied ( ) Eddy to appropriate funds Received ( ) for membership in Urban Referred ( ) Partnershib To cc: File Diane D. Hyatt, Director, Finance W. Brent Robertson, Budget Manager VOTE No Eddy Johnson x Kohinke Minnix Nickens x Yes Abs X A-61395-6 ACTION NO. ITEM NUMBER — O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Request to reconsider Petition of Virginia Towers, Inc. for a Special Use Permit to locate a tower on Read Mountain COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the May 23 Board of Supervisors meeting, the Board denied a request from Virginia Towers, Inc. for a Special Use Permit to construct a broadcast tower atop Read Mountain. Supervisor Minnix has received a request from Maryellen Goodlatte, Counsel for Virginia Towers, Inc., to allow the petitioner an opportunity to modify its proposal by lowering and camouflaging the tower so it will blend into the natural environment on Read Mountain. She would also like to try the same balloon test which was allowed on Bent Mountain. Supervisor Minnix has agreed to move to reconsider the action taken at the May 23 meeting in order to allow Virginia Towers, Inc to make another presentation describing the modifications they are offering to make. Elmer C. odge County Administrator ----------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by H. Odell No Yes Abs Denied ( ) Minnix to reconsider petition Received ( ) on July 25 1995 for advertised Referred ( ) public hearing To ( ) Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE 61395-7 AMENDING SECTION 17-14 "MODIFICATION OF CONTRACTS'# OF THE ROANOKE COUNTY CODE TO PROVIDE FOR CERTAIN RESTRICTIONS ON CONTRACT MODIFICATIONS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 17-14. Modification of Contracts, of the Roanoke County Code is hereby amended as follows: A public contract may include provisions for modification of the contract during performance, but no fixed-price contract may be increased by more than twenty-five (25%) percent of the amount of the contract or ten thousand dollars ($10,000.00), which ever is smaller greater, without the advanced written approval of the Board of Supervisors. In no event may the amount of anv contract without adequate consideration be increased for anv purpose including, but not limited to relief of an offeror from the consequences of an error in its bid or offer. 2. The provisions of this ordinance shall take effect on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None — A COPY TESTE: l� Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Circuit Court G. O. Clemens, Judge, Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance 0. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, Procurement Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue Thomas C. Fuqua, Chief, Fire & Rescue Bill Rand, Director, General Services Thomas S. Haislip, Director, Parks & Recreation John W. Birckhead, Director, Real Estate Assessment AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 ORDINANCE 61395-8 DECLARING A PARCEL OF REAL ESTATE (ARDMORE) TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 9, 1995; and a second reading was held on May 23, 1995, and continued to June 13, 1995, concerning the disposition of the following parcel of real estate identified as follows: Ardmore Tax Map Parcel No. 28.09-2-40 4. That an offer for said property having been received, the offer of Vision Builders, to purchase this property for the sum of $14,650 Dollars is hereby accepted/rejected. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to accept the offer of Vision Builders at $14,650 and adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Kohinke, Eddy, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance John W. Willey, Property Manager 8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 13, 19945, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of Minutes - May 11, 1995 2. Confirmation of Committee appointments to the Clean Valley Council, Fifth Planning Distriet Gemma ssien—, Parks & Recreation Advisory Committee, and Roanoke Valley Regional Cable TV Committee. 3. Donation of a 20 -foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project. 4. Acceptance of a grant from the Commonwealth of Virginia Office of Emergency Medical Services to assist in purchasing an ambulance. 5. Write-off of utility bad debts. 6. Request for acceptance of 0.13 miles of Campbell Drive into the Virginia Department of Transportation Secondary System. 7. Request for adoption of resolution to abandon a portion of Secondary Route 1153, Elmwood Lane. 8. Request from the School Board for appropriation of $2,500 Virginia Department of Education grant to the School Grant Fund. 9. Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill Park by James O. Roberson. 10. Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. 11. Request from the School Board for appropriation of $12,496 V -Quest Grant to School Grant Fund. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 9 removed for discussion and Item 2, Appointment of Fifth Planning District Commission, deleted, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None On motion of Supervisor Eddy to approve Item 9, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None A COPY TESTE: 'y zet' , IV Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director, Engineering & Inspections John M. Chambliss, Jr., Assistant Administrator T. C. Fuqua, Chief, Fire & Rescue Diane D. Hyatt, Director,.Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools Gary Robertson, Director, Utility Vickie L. Huffman, Assistant County Attorney Elaine Carver, Director, Procurement A -61395-9.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Clean Valley Council, Fifth Planning Distriet Gemmissien, Parks & Recreation Advisory Commission and Roanoke Valley Regional Cable TV Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 23, 1995 meeting. 1. Clean Valley Council Supervisor Nickens nominated Vince Reynolds to serve another two year term which will expire June 30, 1997. 3. Parks & Recreation Advisory Committee Supervisor Nickens nominated Bobby G. Semones, Vinton District, to serve another three year term which will expire June 30, 1998. 4. Roanoke Vallev Regional Cable TV Committee Supervisor Nickens nominated James B. Dickey, Member at Large, to serve another three year term which will expire June 11, 1998. RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board ---------------------------------------------------------------- County Administrator ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve with Eddy x Received ( ) appointment to Fifth Planning Johnson x Referred ( ) District Commission deleted Kohinke x To ( ) Minnix x Nickens x cc: File Clean Valley Council File Fifth Planning District Commission File Parks & Recreation Advisory Committee File Roanoke Valley Regional Cable TV Committee File A -61395-9.b ACTION NO. ITEM NO. 17--16 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Donation of a 20 -foot drainage easement on property of John W. Oberlin, Jr., et als, in connection with the Manassas Drive Bond Project to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with the Manassas Drive Bond Project (P- 132) in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a drainage easement, twenty feet (201) in width, from John W. Oberlin, Jr., Patricia G. Oberlin, Allen H. Oberlin, and Elizabeth H. Oberlin (Deed Book 1432, page 561) (Tax Map No. 77.13-1-12) as shown on a plat prepared by Lumsden Associates, P.C., dated May 9, 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of this easement. The engineering staff recommends acceptance of the easement. Respectfully submitted, 4', 4 fffff AWS Vick e L. Hu a Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Arnold Covey, Director, Engineering & Inspections i WT !0 i � h 58'0o'oo•w -- 40.24'- EX19T IRON PIN z s c m p o a. m \ c Q' 70/ NE w 20, DAAINA4G EASEMENT 2,141 5Q.FL m I E-x14T. / IRON PIN TAP 1 77,!3.1- ►f PLAT SHOWING GOT 9A BEING GRANTED TO 2 o W PAOPpATY OF M O JOHN 013EA(.IN) JA, ti ;CA,i q.9. IA 37 P4, 5( + Z SCALE: 1— = 30' DATE: 9 MAY 1994 w s h m V9 �i k w z.3 -- N 58°00'00'E agAMP,pCE70N AVENUE U.S. RT&, ?21 :TOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIPIITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "X". 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. I� 174 ` PLAT SHOWING NEW 20' DRAINAGE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY �.� JOHN OBERLIN, JR, !IAL ACROSS LOT 9A, SECTION 3, SURVEY 11, ;CA,i MOUNT VERNON HEIGHTS (P.B. 2, PAGE 67) VINCENT K {L CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1— = 30' DATE: 9 MAY 1994 0 fD LUMSOEN ASSOCIATES, P. C. �°¢ ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA I� 174 ` A -61395-9.c ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Acceptance of a Grant from the Commonwealth of Virginia, Office of Emergency Medical Services to Assist in Purchasing an Ambulance COUNTY ADMINISTRATOR'S COMMENTS: G EXECUTIVE SUMMARY: The County of Roanoke's Fire and Rescue Department made application to the Commonwealth of Virginia, Office of Emergency Medical Services for financial assistance in the purchase of two ambulances (one for the Cave Spring Station and one for Ft. Lewis) included in the 1994-95 budget. The request for the ambulance being replaced at the Cave Spring station was approved in the form of a grant for 500 of the purchase price of a Type I ambulance not to exceed $32,000 (50% share). The grant must be used during calendar year 1995. The County recently received Requests for Proposal (R.F.P.)on the two ambulances to be purchased with 1994-95 monies. The proposal for this purchase is based on the County's recently prepared standardized specifications. Staff requests that the grant award be accepted and that the monies be added to the funds already included in the budgeted account to purchase the two authorized replacement ambulances. During the 1995-96 budget process, six ambulances were identified as meeting the replacement criteria and funding was provided for two of the units. Any remaining monies in this account should be applied to the purchase of the next replacement ambulance for the 1995-96 fiscal year. FISCAL IMPACT• Staff requests that the grant for $32,000 be accepted and the monies be applied to the purchase of the two ambulances approved in the 1994-95 budget. No new County monies are required. ALTERNATIVES: 1. Accept the grant for $32,000 and allow staff to purchase the two replacement ambulances approved in the 1994-95 budget. 2. Return the grant and purchase the two replacement ambulances using only the monies approved in the 1994-95 budget. RECOMMENDATION• Staff recommends Alternative #1 to accept the grant for $32,000 and allow staff to purchase the 2 replacement ambulances authorized in the 1994-95 budget. Respectfully submitted, Appro d by, �' �4- ohn M, Chamblkss, Jr. Elmer C. Hodg Assistant Administrator ---------------------------------------------------------------- County Administrator ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Thomas C. Fuqua, Chief, Fire & Rescue A -61395-9.d ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Write -Off of Utility Bad Debts COUNTY ADMINISTRATOR'S COMMENTS: X""/ SUMMARY OF INFORMATION: The County has written off the oldest year remaining on the files on an annual basis. This policy and the year of write off is consistent with the procedures for writing off personal property delinquent accounts. The efforts for collecting these accounts have included the following: 1. Collection letters requesting payment. 2. Filing with Department of Taxation on Debt Set Off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to search for delinquent accounts through DMV, VEC, and Department of Taxation records. Listed below is a breakdown of the delinquent utility accounts, which should be written off at this time. Year Amount Number of Accounts 1990 $ 4,084.00 42 Some of these accounts have judgments or liens against them which will help insure collection. If and when these collections are made, the revenues will be recorded at that time. STAFF RECOMMENDATION: Staff recommends writing off the 1990 delinquent accounts. Q. - Diane D. Hyatt Director of Finance e r` Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L Johnson to approve cc: File Diane D. Hyatt, Director, Finance VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x -,! ATTACHMENT A UTILITY BILLING BAD DEBT HISTORY BILLING BAD DEBT # ACCOUNTS PERCENT 1990 $6,289,504 $4,084 42 .06% TO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON TUESDAY, 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION 61395-9.e REQUESTING ACCEPTANCE OF 0.13 MILES OF CAMPBELL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY STATE SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the, Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix Nays: None A Copy Teste: / Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 4 NORTH PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Campbell Drive (an extension of Rt. 671) from 0.70 mi. north of Thomas Drive (Rt. 1190) to 0.84 mi. north of Thomas Drive (Rt. 1190). LENGTH: (1) .13 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 29 ,0 SURFACE WIDTH: (1) 1 �_JT_7 FEET SERVICE: ipl - . 3 HOMES M` ` ♦ yuCO c+5luE4i � - - - - � "- a `Ca• .. __ LOT 41�1 a OT 6 r rc. OT • OF SEC"!O i , e 'off \ `az` P E _'_,_ i17 • ornmn - 'Hove aSw Acng,.)S _ �r 'SOM�ArSo ea .. '. .�^.. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Campbell Drive (an extension of Rt. 671) from 0.70 mi. north of Thomas Drive (Rt. 1190) to 0.84 mi. north of Thomas Drive (Rt. 1190). LENGTH: (1) .13 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 29 FEET SURFACE WIDTH: (1) 20 FEET SERVICE: (1) 3 HOMES ROANOKE COUNTY CAMPBELL DRIVE E%TENSION RECORDED ENGINEERING & CAMPBELL HILLS SECTION 2. INSPECTIONS DEPARTMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY 13TH DAY OF JUNE, 1995, ADOPTED THE FOLLOWING: RESOLUTION 61395-9.f REQUESTING ABANDONMENT OF A PORTION OF SECONDARY ROUTE 1153 (ELMWOOD LANE) WHEREAS, a public notice was posted as prescribed under Section 33.1-151, Code of Virginia, announcing a public hearing to receive comments concerning abandoning the section of road described below from the secondary system of state highways, and WHEREAS, the Commissioner of the Virginia Department of Transportation was provided the prescribed notice of this Board's intent to abandon the subject section of road, and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Secondary Route 1153 from 0.05 miles southeast of Route 11 (West Main Street) to 0.06 miles southeast of Route 11, a distance of .01 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED, this Board abandons the above described section of road and removes it from the secondary system of state highways, pursuant to Section 33.1-151, Code of Virginia. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson Kohinke Eddy Nickens Minnix Nays: None A Copy Teste: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director, Engineering & Inspections Virginia Department.of Transportation a= j NORTH "11,00 05 9Zss �A 4S0 O — y !O 6� . wood Ln---''' �� 9 ti /o ! 2 • A 13 1.28Ac N 15 Wo j -16 - -N 9 1.83 Ac Rt. 612 __ Barley D r i v -e T7fF ROANOKE COUNTY 65 ELMWOOD LANE (RT. 1 153) ABANDONMENT ENGINEERING & FROM: -e MILES SOUTHEAST OF RT. 11 0,o(p TO: .DiMILES SOUTHEAST OF RT. 11 INSPECTIONS DEPAP.TMENT LENGTH: .01 MILES ACTION # A -61395-9.g ITEM NUMBER .7-S MEETING DATE: June 13, 1995 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Board has received $2,500 from the Virginia Department of Education for the High Schools That Work Business Partnership Grant for the fiscal period January 1, 1995 to September 30, 1995. The funds will be expended to provide staff development for teachers, academic and vocational, through workplace experiences. Business and industry will also be involved in the development of curriculum and instructional strategies through on-site workplace teacher visitations. The ultimate goal is to expand partnership activities past the usual involvement experienced to date. FISCAL IMPACT: An in-kind match of $2,500 is required. Local expenses are already being incurred for the project director's salary and supplies, materials, travel, etc. STAFF RECOMMENDATION: Staff recommends appropriation of $2,500 to the School Grant Fund. 'a, 1 ( 4�71 Gar and J. Ki Elmer C. Hod e _. Director of V ational & County Administrator Adult Education --------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L Johnson to approve VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 25, 1995 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA RESOLUTION REQUESTING AN APPROPRIATION OF $2,500 TO THE SCHOOL GRANT FUND FOR THE HIGH SCHOOLS THAT WORK BUSINESS PARTNERSHIP GRANT WHEREAS, the Virginia Department of Education has awarded the Roanoke County School Division $2,500 for the High Schools That Work Business Partnership Grant for the fiscal period January 1, 1995 to September 30, 1995, and WHEREAS, the funds will underwrite expenses involved with teachers having the opportunity to gain "on the job" experiences to better apply instruction to "the world of work," and to expose local business/industry representatives to the "schools that work" initiative to the end that school/business partnerships may be expanded and that students will benefit from the integration of business in curriculum development; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation by the Board of Supervisors of Roanoke County in the amount of $2,500 to the School Grant Fund for the High Schools That Work Business Partnership Grant. Adopted on the motion of Maurice L. Mitchell and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Michael W. Stovall, Jerry L. Canada, Frank E. Thomas NAYS: None TESTS: ,Deputy Clerk c: Diane Hyatt Penny Hodge A-61395-91 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Donation of a sanitary sewer easement and a public access easement from Cresthill Drive to Garst Mill Park by James O. Roberson to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following easements to the Board of Supervisors for sanitary sewer and public access purposes from Cresthill Drive to Garst Mill Park in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, twenty feet (201) in width, from James O. Roberson, (Deed Book 1293, page 623) (Tax Map No. 76.12-2-69) shown and designated as "NEW 20' SANITARY SEWER EASEMENT" on a plat prepared by Lumsden Associates, P.C., Engineers -Surveyors -Planners, dated 1 March 1995, a copy of which is attached hereto, together with a temporary construction easement seven and one-half feet (7 1/21) on either side of the permanent easement, to serve the Mud Lick Sewer Shed. b) Donation of a public access easement, twenty feet (201) in width, from James O. Roberson, (Deed Book 1293, page 623) (Tax Map No. 76.12-2-69). The location of the easement shall be within the area shown and designated as "NEW 20' SANITARY SEWER EASEMENT" on a plat prepared by Lumsden Associates, P.C., Engineers -Surveyors -Planners, dated 1 March 1995, a copy of which is attached hereto. The purpose of the easement is to provide walking access from Cresthill Drive to Garst Mill Park. The sanitary sewer and public access easements are being donated through one easement document. � Q J The location and dimensions of these properties have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Respectfully submitted, Vi kie L. Huffma Assistant County ttorney -------------------------------------------------- ACTION VOTE Motion by: Motion by Lee B. No Yes Abs Eddy to approve Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Pete Haislip, Director, Parks & Recreation BLOCK 13,/SECTION 3, I "CREST HILL" ''' P.B. 4, PG. 50 I 9' P.U.E o I APCO o #300-6020 \ LOT #17 / LOT #19 4 i I LOT #18 I o LOT #30 LOT 22, BLOCK 27 SECTION 6 i' "WINDSOR WEST" 6 P.B. 8, PG. 46 .� 5ol ro Do ........ `... ` r -EX. SHED SEWER EABE/®YT Tax -# 76.12-2-69 PROPERTY OF JAMES 0. ROBERSON D.B. 1293, PG. 623 NEW 20' SANITARY SEWER EASEMENT LINE DIRECTION DISTANCE 1-2 S 72-13'00" E 22.32 2-3 S 44'06 '55"W 406.18 3-4 S 07.46 '01E 304.05 4-5 N 61'01 00 W 24.96 5-6 N 07'46'01" W 298.85' 6-1 N 44'06 '55E 1 406.01' G TOTAL AREA = 14,151 S.F. NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 20' SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3. TOTAL AREA OF NEW 20' SANITARY SEWER EASEMENT ACROSS TAX #76.12-2-69 = 14,151 S.F R\p\P QEF 623 ME 293, Tax # 77.05 -6 -15 -- PROPERTY OF ROANOKE COUNTY BOARD OF SUPERVISORS D.B. 867, PG. 670 LEGEND P.B. PLAT BOOK D.B. DEED BOOK PG. PAGE Mmm NEW SANITARY LE SEWER EASEMENT S.F. SQUARE FEET FENCE EX. EXSITING R/W RIGHT OF WAY P.U.E. PUBLIC UTILITY EASEMENT G GAS OE OVERHEAD ELECTRIC Co. UTILITY POLE PLAT SHOWING rH of `f� NEW 20' SANITARY 3 /-ins SEWER EASEMENT TIMOTHY A BEING GRANTED TO H L ' THE COUNTY OF ROANOKE 7 BY JAMES 0. ROBERSON l� X04 - ACROSS TAX #76.12-2-69 WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1" = 100' DATE: 1 MARCH 1995 LUMSDEN ASSOCIATES, P.C. ENGINEERS—SURVEYORS—PLANNERS ROANOKE, VIRGINIA COMM. 95-021 A -61395-9.i ACTION NO. ITEM NUMBER / Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 1995 AGENDA ITEM: Authorization to declare Bell Atlantic sole source to provide a complete E911 emergency communications service. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On October 8, 1985 the Board of Supervisors declared C&P Telephone sole source for providing the E911 services to Roanoke County (Resolution 85-176.A). However, because this resolution was for a specific dollar amount ($121,710.95) and because of the name change from C&P to Bell Atlantic, the staff thought it advisable to request that the Board reconfirm its position in regard to Bell Atlantic's sole source designation for providing these vital services to Roanoke County citizens. While other vendors are beginning to enter the market, Bell Atlantic is still the major supplier of 911 services and new equipment, and it is compatible with the County's existing equipment and software. SUMMARY OF INFORMATION: After months of research by the Public Safety Team which included presentations by several equipment suppliers, discussions with Bell Atlantic and Roanoke City, the team recommends Bell Atlantic for the following reasons: 1. Placing another supplier's equipment in the E911 Center makes problem resolution more difficult. Maintenance of another type of equipment adds additional labor and inventory costs. 2. Maintaining the E911 Center utilizing Bell Atlantic equipment allows us to contact one supplier and gain immediate problem resolution whether it is line or equipment related. 3. Maintaining the E911 Center under Bell Atlantic provides standardization with other major localities within the Roanoke Valley. This could be extremely beneficial to the citizens of Roanoke County should a major disaster occur by offering the potential for a vital backup link. 4. Since approximately eighty percent (800-.) of the E911 system services must be acquired from Bell Atlantic, it is not practical to seek another supplier for the additional twenty percent (200). 5. Acquisition of a complete system will allow for accountability, responsibility and liability for failure or defect to be easily ascertained. FISCAL IMPACT• The current 1994/95 budget contains $460,000 funding necessary to purchase new E911 premise equipment, and no additional appropriation is necessary. STAFF RECOMMENDATION: Staff recommends declaring Bell Atlantic sole source for providing a complete E911 emergency communications service for the citizens of Roanoke County. Ree6Q� spectfull submitted, Ci,i lC.tl� Elaine Carver Director of Procurement Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Appr ved by q�2 Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve cc: File Elaine Carver, Director, Procurement Thomas C. Fuqua, Chief, Fire & Rescue John Cease, Chief of Police VOTE No Yes Abs Eddy x Johnson x Kohinke x Minnix x Nickens x A -61395-9.j ACTION # ITEM NUMBER '.7-- & MEETING DATE: June 13, 1995 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Commonwealth of Virginia in 1994 received $9.6 million from the National Science Foundation to institute systemic reform in science and mathematics education K-12. Roanoke County is involved in two components: school based mathematics and science lead teachers in the elementary schools, and new pre/in-service models. Of the $9.6 million, Radford University was awarded a sizeable amount to develop curriculum changes in the pre/in-service model. Roanoke County and Radford University have formed a consortium to develop curriculum changes, and Roanoke County has been designated to receive $12,496 from the Radford University allocation for 1995. These funds will pay substitute teachers and salaries for summer curriculum work, purchase materials and supplies, and reimburse travel expenses. FISCAL IMPACT: None. Expenses will be covered by the $12,496 allocation. STAFF RECOMMENDATION: Staff recommends appropriation of $12,496 to the School Grant Fund. Billie A. Reid Supervisor of Science Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) <�;-7G eJ Elmer C. Hodge County Administrator ACTION VOTE Motion by: Motion by Bob L. No Johnson to approve Eddy _ Johnson _ Kohinke Minnix Nickens Yes Abs x x X x x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JUNE 8, 1995 IN THE BOARD- ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL GRANT FUND FOR THE V -QUEST GRANT WHEREAS, the County School Board of Roanoke County has been awarded $12,496 through Virginia Quality Education in Sciences and Technology (V -QUEST), funded by the National Science Foundation to initiate a systemic reform in science and math education, and WHEREAS, Roanoke County Schools has formed a consortium with Radford University to develop said changes and the grant money will be used in conjunction with the consortium to fund substitute pay, summer curriculum work, materials and supplies, and travel; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation by the Board of Supervisors of Roanoke County in the amount of $12,496 to the School Grant Fund for the V -QUEST grant. Adopted on motion of Jerry L. Canada, duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Michael W. Stovall, Jerry L. Canada, Frank E. Thomas NAYS: None TESTE: Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 1995 RESOLUTION 61395-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Eddy, Nickens, Minnix NAYS: None ABSENT: Supervisor Kohinke A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session