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HomeMy WebLinkAbout8/22/1995 - Adopted Board Records1 A-82295-1 ITEM NUMBER E — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Mutual Aid Agreement - Salem COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1986 Roanoke County and the City of Salem entered into a Mutual Aid Contract for Fire Services. The contract provided for a payment of $1900 per response to the others jurisdiction. SUMMARY OF INFORMATION: Although no money has changed hands over the past 9 years, Salem and Roanoke County command officers have been reluctant to call for assistance from each other. I discussed the possibility of changing the agreement and removing the $1900 fee with Mr. Hodge and he felt it was a good idea. He communicated with Mr. Randy Smith, Salem City Manager, and on July 24, 1995, Salem City Council voted to eliminate the $1900 charge. ALTERNATIVES AND IMPACTS: 1. Remove $1900 fee and allow the County Fire and Rescue Chief to work with the Salem Fire Chief to develop a plan for mutual aid between the two jurisdictions. 2. Leave the agreement as it is currently written. STAFF RECOMMENDATION: Staff recommends alternative 1. SUBMITTED BY: T. C. F qftia Fire Chief APPROVED: Elmer C. Hodge, Jr. County Administrator ------------------------------------------- -------------------- ACTION VOTE Approved (x) Motion by: Motion Harry C. No Yes Absent Denied ( ) Nickens to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File T. C. Fuqua, Fire Chief AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-2 SUPPORTING THE AMENDMENTS TO THE CHARTER OF THE FIFTH PLANNING DISTRICT COMMISSION WHEREAS, the Charter of the Fifth Planning District Commission was approved in September, 1969, and signed by participating member governmental subdivision; and WHEREAS, the Commission has voted on July 27, 1995 to amend its Bylaws and the Commission's Charter; and WHEREAS, the Commission has requested the County of Roanoke to review and approve the amendments to the Charter as approved by the Commission; and WHEREAS, the proposed amendments to the Charter will assist in enhancing the operations of the Commission. NOW, THEREFORE BE IT RESOLVED, that the Roanoke County Board of Supervisors concurs with the amendments to the Charter as approved by the Fifth Planning District Commission on July 27, 1995, and adopts this resolution to show its concurrence. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Wayne G. Strickland, Executive Director, Fifth PDC J W A-82295-3 ACTION NO. ITEM NUMBER 4c --z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request from Explore for the donation of a surplus dump truck COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: Staff has received a request from the Explore Park for the donation of a dump truck that is currently being used by the Department of Parks and Recreation. The 1978 Ford vehicle has over 200,000 miles and is valued at approximately $1,500. No other department has a need for a vehicle of this advanced age and poor condition. Explore Park plans to use the dump truck on the site and will not be driving the vehicle on public roads. A replacement dump truck was included in the 1995/96 Parks and Recreation budget. It is anticipated that the bid process and purchase will take over 120 days, with a delivery date for the new truck projected in early 1996. At that time, the old dump truck will be declared surplus. Explore Park staff is making this request early so that they know whether to plan on the use of this vehicle, or begin to look for another dump truck. The County staff will also know whether to include the truck in a future auction. FISCAL IMPACT: Minimal loss of funds to the County if the dump truck was sold at County auction rather than donated to Explore. ALTERNATIVES: (1) Donate the surplus dump truck to Explore Park when the Department of Parks and Recreation receives the new truck. (2) Sell the dump truck at auction. STAFF RECOMMENDATION: Staff recommends Alternative 1, donating the truck to Explore Park after receipt of the new truck. Respec fully Submitted: Elmer C. 14odge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Pete Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement ACTION NO. A-82295-4 ITEM NUMBER E -- AT -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Approval of a Joint Exercise of Powers Agreement for the Fifth Planning District Disability Services Board COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The 1992 Session of the General Assembly for the Commonwealth of Virginia established a requirement for localities to participate in a Disability Services Board. The purpose of this Board is to provide input to state agencies on the service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to the local governments regarding Americans with Disabilities Act; and to provide other such assistance and advice to local governments as may be requested. Localities could participate either as an individual entity or as a part of a regional effort. Participation of the members of this board were to include representatives of the locality, representatives of business and consumers. Also, no less than 300-1; representation on the board shall be by individuals or family members of individuals with physical, visual or hearing disabilities. On November 17, 1992, the Roanoke County Board of Supervisors adopted a resolution establishing a regional disability services board in the Fifth Planning District and appointed John M. Chambliss, Jr., Assistant County Administrator, to serve as its local official on the regional board. The initial efforts of the Fifth Planning District Disability Services Board has been to accomplish the purpose of prioritizing the service needs as described above. The Fifth Planning District Disability Services Board has also assisted in the preparation of two needs assessments (one in 1993 and the second in 1995) for use by the Commonwealth of Virginia. Clerical support for this activity has been provided by the Commonwealth of Virginia Department of Rehabilitative Services. The General Assembly has now provided funding for Rehabilitative Services Initiative Funds to be administered by the disability services boards. As a result, we need to establish a fiscal agent and adopt a Joint Exercise of Power Agreement among the members of the Fifth Planning District Disability Services Board. Attached is a copy of the proposed Joint Exercise of Power Agreement which is modeled by the State guideline and is being considered by each of our participant localities. Our district has received $25,290 Rehabilitative Service Initiative Fund dollars and we need to establish this Joint Exercise of Power Agreement so that we may award contracts to sub -contractors effective September 1, 1995. FISCAL IMPACT• None. The matching monies for the grants to be awarded through the Rehabilitative Services Initiative Fund are being provided by the grant recipient and not by dollars provided by the local governments. In paragraphs 8 and 10 of section 3 of the Joint Exercise of Powers Agreement, the Disability Services Board does not have the authority to obligate the member jurisdictions in an amount greater than the funding approved by the said member jurisdiction and commitment of local funds will be in writing. Also, localities participating in this agreement shall not be mandated to fund any recommendations made by the Disability Services Board. STAFF RECOMMENDATION: Staff recommends that the attached Joint Exercise of Powers Agreement for the Fifth Planning District Disability Services Board be adopted as presented (the same version to each participating locality) so that the City of Roanoke would be named as fiscal agent and so that the Rehabilitative Services Initiative Fund monies may be distributed within our district. Respectfully submitted, Approved by, Jn - Z4.1 ohn M. Chamblis-, Jr. Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion H. Odell Minnix to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant County Administrator Joint Exercise of Powers Agreement for the Fifth District Disability Services Board There is hereby created by the counties of Allegheny, Botetourt, Craig and Roanoke, the Town of Vinton, and the cities of Roanoke, Salem, Covington and Clifton Forge the Fifth Planning District Disability Services Board which shall exist under and be subject to the terms and conditions of this Agreement and shall be deemed to constitute that Agreement required by section 15.1-21, Code of Virginia as amended for the Joint Exercise of the Powers of participating local governments. Section I. Duration The Fifth Planning District Disability Services Board and this Agreement shall exsist in perpetuity, subject, however, to dissolution and amendment under one of the following conditions: At any time by agreement of the governing bodies of the participants therein. 2. In the event the governing body of any participating jurisdiction desires to withdraw, it may do so provided it has given twelve months notice to each of the participating jurisdictions. Such notice shall be in writing. This agreement may be amended by the concurrence of the governing bodies of all of the member local governments. Section II. Purpose The purposes for which the Fifth Planning District Disability Services Board is created are: To serve as the local Disability Services Board for the participating jurisdictions as specified in section 51.5-47 through 51.5-52 of the Code of Virginia and as provided for in the Guidelines for the Establishment of Local Disability Services Boards developed by the Commonwealth of Virginia Disability Services Council; 2. To provide input to state agencies on service needs and priorities of persons with physical and sensory disabilities; 3. To provide information and resource referral to local governments regarding the Americans with Disabilities Act; 4. To provide such other assistance and advice to local governments as may be requested. Section III. Manner of Financing Staff support will be provided by the Commonwealth of Virginia Department of Rehabilitative Services with appropriate consultation from the Department for the Visually Handicapped and the Department for the Deaf and Hard -of -Hearing. Localities participating in this agreement may provide supplemental staff support to the Disability Services Board. Supplemental staff will be financed by the participating localities. Board expenditures, as defined, will be reimbursed to the extent of general fund appropriations. Such appropriations for the support of Disability Services Boards will be administered through the Commonwealth of Virginia Department of Rehabilitative Services. As specified in Section 51.5-50 of the Code of Virginia incentive funds may be appropriated by the General Assembly and administered in accordance with guidelines established by the Disability Services Council. The authority and responsibilities regarding incentive funds of the Council, Department of Rehabilitative Services, Disability Services Boards and local jurisdictions are addressed in Section 51.5-48 (6) and (7) through 51.5- 51 of the Code of Virginia. Establishment and use of incentive funds by the Disability Services Board will be within these specified parameters. As specified in Section 51.5-49 (B) (2) of the Code of Virginia the Disability Services Council shall develop a grant allocation system which requires a local match and annual guidelines for the grant applications for the state rehabilitative services incentive fund. The local match may be either public or private funds, or a combination, but in-kind contributions shall not be considered in the local match unless specifically approved by the Council. The initial guidelines shall be developed by November 1, 1993. The Department of Rehabilitative Services shall distribute the guidelines to the boards annually. As specified in Section 51.5-50 (A) a state rehabilitative services incentive fund shall be established in and administered by the Department of Rehabilitative Services to meet programmatic and individual recipient needs not otherwise met through existing federal, state, or local programs, and to develop community programs to meet the needs of persons with physical and sensory disabilities. Local disability services boards electing to apply for a grant from the fund shall submit their grant proposals to the Department. The Department is authorized to make grants for programs and services for persons with physical and sensory disabilities to boards whose grant applications comply with the guidelines developed by the Disability Services Council. As specified in Section 51.5-51, local disability services boards may establish a local rehabilitative services incentive fund and may make expenditures from such fund to meet programmatic and individual recipient needs not otherwise met through existing federal, state, or local programs and to develop community programs to meet the needs of persons with physical and sensory disabilities. The availability of this local fund shall not be taken into consideration in, nor used to reduce, state or local appropriations or payments. Application for disability services incentive funds, when appropriated by the General Assembly, is at local option. The Disability Services Board does not have the authority to obligate the member jurisdictions in an amount greater than the funding approved by the said member jurisdictions. Commitment of local funds will be in writing. Methods of funding, extent of obligations to be incurred, and local financial participation shall be as set forth in the approved expenditure plan. If Rehabilitative Services Incentive Funds are received by the Disability Services Board, such funds will be administered through the City of Roanoke which is the designated fiscal agent in accordance with the approved expenditure plan as specified in the grant. Localities participating in this Agreement shall not be mandated to fund any recommendations made by the Disability Services Board. Section IV. Orsanization and Composition The Fifth Planning District Disability Services Board will consist of a maximum of fifteen members including at least one local official from each of the participating jurisdictions, two representatives of the business community, and consumers. The Disability Services Board will have no less than thirty percent representation by individuals or family members of individuals with physical, visual, or hearing disabilities. A family member is considered to be a parent, grandparent, sibling, or other related individual who resides with the individual with a physical, visual or hearing disability. All members will serve a three year term, one-third rotating off each year. 1. The Chair of the Board may be elected at a regular meeting of the Board by a majority vote of the members present. The term of office for the Chair of the Board shall be for one year. The Chair may be re-elected in the manner described above to succeed him/herself in office for one additional year, or provided the total consecutive tenure does not exceed 3 years. 2. The Board may make such rules of procedure as it shall deem necessary and proper for the conduct of its business not inconsistent with this Agreement and shall hold meetings quarterly. Meetings shall be conducted in conformance with the Virginia Freedom of Information Act. 3. The Disability Services Board will be provided staff support by the Commonwealth of Virginia Department of Rehabilitative Services with appropriate consultation from the '�:_7_ // Department for the Visually Handicapped and the Department for the Deaf and Hard -of - Hearing. Localities may provide supplemental staff support to the Board. Section V. Duties of the Board Subject to the limitations contained in this Agreement and the Operating Procedures adopted by the Disability Services Board, the Disability Services Board shall have all lawful powers conferred by this instrument and shall conduct and control the general policies and directions of the Firth Planning District Disability Services Board as -- specified in Section 51.5-47 through 51.5-52 of the Code of -Virginia. - - ----- ---- -- are to: In accordance with the Code of Virainia the duties of the Disability Services Board Assess the local service needs and advise the appropriate state and local agencies serving persons with physical and sensory disabilities of their findings; Develop and make available for public comment a report with a six-year projection of local service needs and priorities for persons with physical and sensory disabilities in accordance with state guidelines. The first report shall be submitted by June 1, 1993. Obtain input from local public and private service providers and utilize such information in the development of the report. Review and update the report biennially. Serve as a catalyst for the development of public and private funding sources. Develop requests to the rehabilitative services incentive fund when local funding for match is identified. Administer the incentive funds, if received, through a designated fiscal agent in accordance with an approved expenditure plan as specified within the grant. Exchange information with other DSBs and local organizations within the community regarding services to persons with physical and sensory disabilities and best practices in the delivery of services. The DSB will provide input to state agencies on service needs and priorities of persons with physical and sensory disabilities. The DSB will provide information and resource referral to local governments on the Americans with Disabilities Act (ADA). E y The Board shall file an annual report of its activities with the governing bodies of the participating jurisdictions in a manner, time and form agreeable to said members. Section VI. Administrative Authority of the Board 1. To make application for and to accept grants of money, materials, at any time from any private of charitable source, or the Virginia State Government or any agency or instrument thereof. The Disability Services Board will not provide direct client services nor employ staff for that purpose. 2. To make and enter into contracts or agreements within the limits of funds appropriated for the purpose as it may determine are necessary to the performance of its duties and to the execution of the powers granted under this Agreement. To adopt procedural rules necessary to conduct business. 4. To provide for liability and insurance as needed. 5. To perform any acts and undertakings authorized by this Agreement through or by means of its officers or agents, or by contracts with other persons, firms or corporations. Section VII. Termination Termination of this cooperative endeavor shall occur only as provided for in Section I. In the event this Agreement is terminated, payment and/or credit for the furnishing and use of real property owned by a participant shall be adjusted to the date of termination. All property shall be scheduled and valued by or at the direction of the Disability Services Board and distributed in kind to the participants as nearly as is feasible in the same proportion as they contributed to acquiring it; provided, however, that one or more participants may purchase the interest of one or more others in the property. Section VIII. Miscellaneous This Agreement shall be approved and effective in their respective jurisdictions upon passage by the participating jurisdictions by resolutions of their respective governing bodies. IN WITNESS WHEREOF, the member jurisdictions have caused their names to be signed and attested by their duly authorized officials. ATTEST: Clerk ATTEST: Clerk ATTEST: ATTEST: Clerk Clerk CITY OF ROANOKE Mayor COUNTY OF ROANOKE Chair, Board of Supervisors CITY OF SALEM Mayor CITY OF COVINGTON Mayor E- `f ATTEST: ATTEST: ATTEST: ATTEST: Clerk Clerk Clerk Clerk TOWN OF IVI1TON Mayor TOWN OF CLIFTON FORGE Mayor COUNTY OF CRAIG Chair, Board of Supervisors COUNTY OF ALLEGHANY Chair, Board of Supervisors ATTEST: Clerk COUNTY OF BOTETOURT Chair, Board of Supervisors -y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE 82295-5 AUTHORIZING THE RELEASE AND RECONVEYANCE OF UTILITY EASEMENTS (SOUTH LOOP WATER TRANSMISSION LINE) TO JAMES W. AND MARY A. MCCADEN, C. JOHN AND JANE P. RENICK, ALLEN R. JR. AND JANE C. BRYANT, ROMAN F. AND POLLY S. RANODE, BENNIE L. AND JEAN P. WERTZ, WANDA M. RETTLESON, PHYLLIS A. SECREST, NORMA J. SIGMON WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and, WHEREAS, the first reading of this ordinance was held on July 25, 1995, and the second reading of this ordinance was held on August 22, 1995; and, WHEREAS, certain utility (water, or water and sewer line) easements were previously conveyed to the County by several property owners (grantors). These easements were subsequently relocated, due to the realignment of the water transmission line. New easments were conveyed to the County, and said owners have requested that the County release and reconvey the original easements back to them; and, WHEREAS, the County having paid a fair market value for these easements, no further payment of consideration is necessary for these transactions; and, WHEREAS, in accordance with the provisions of Section 16.01 of the Roanoke County charter, these easements are hereby declared to be surplus, and are no longer necessary for any other public 1 purposes, and are made available for release and reconveyance back to the original grantors BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the release and reconveyance of the following utility easements to the hereinafter -named parties is hereby authorized and approved: 66.04-1-12.2 James W. and Mary A. McCaden DB 1437 PG 294 66.04-1-13 C. John and Jane P. Renick DB 1411 PG 28 *(Betram & Clarene P. Spetzler) 74.00-1-25 Allen R. Jr. and Jane C. Bryant DB 1465 PG 1109 74.00-1-30 & 31 Roman F. and Polly S. Kanode DB 1436 PG 134 76.03-7-5.1 Bennie L. and Jean P. Wertz DB 1418 PG 1713 76.03-3-75 Wanda M. Kettleson DB 1438 PG 514 76.03-3-76 & 83 Phyllis A. Secrest DB 1436 PG 1334 DB 1436 PG 1963 96.02-1-45 Norman J. Sigmon DB 1395 PG 1349 *(Strauss Construction Corp.) *() Represents present property owner. 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix iq NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: SU44' sa &h44' Brenda J.. 44olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 ORDINANCE 82295-6 DECLARING SEVERAL PARCELS OF REAL ESTATE TO BE SURPLUS AND ACCEPTING OFFERS FOR THE SALE OF SAME, NAMELY ARLINGTON FOREST WELL LOT AND CHEROKEE HILLS 2 WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject properties, having been made available for other public uses before permitting disposition by sale, are hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on July 11, 1995; and a second reading was held on August 22, 1995, concerning the disposition of the following parcels of real estate identified as follows: Arlington Forest Tax Map Parcel No. 86.16-5-13 Cherokee Hills 2 Tax Map Parcel No. 54.04-6-37 4. That an offer for said property having been received, the offer of Allan Shelor to purchase the Arlington Forest Well Lot (Tax Map No. 86.16-5-13) for the sum of Fifteen Thousand Four Hundred Dollars ($15,400) is hereby accepted. 5. That an offer for said property having been received, the 1 U offer of Allan Shelor to purchase the Cherokee Hills 2 Well Lot Tax May No. 54.04-6-37 for the sum of Fourteen Thousand Seven Hundred Fifty-five Dollars ($14,755) is hereby accepted. 6. That the purchase price for the property shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the capital improvements fund. 7. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance John D. Willey, Property Manager 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for August 22, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 17, inclusive, as follows: 1. Approval of Minutes for June 27, 1995, July 5, 1995, July 11, 1995, and July 25, 1995. 2. Confirmation of appointment to the Community Corrections Resources Board. 3. Request for approval of a raffle permit and one-time bingo game from the Penn Forest Elementary School P.T.A. 4. Appropriation of additional funding from the State Compensation Board for the Treasurer's Office. 5. Acceptance of water and sanitary sewer facilities serving Fralin and Waldron, Office Park, Building "F". 6. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 1. 7. Acceptance of water and sanitary sewer facilities serving Campbell Hills, Section 2. 8. Acceptance of water and sanitary sewer facilities serving Peters Creek Apartments. 9. Request from the School Board for appropriation of $15,000 grant from the Virginia Department of Education to the School Grant Fund. 10. Request from the School Board for appropriation of $16,200 grant from the National Science Foundation to the School Grant Fund. G 11. Request for acceptance of Rubley Lane into the Virginia Department of Transportation Secondary System. 12. Request for approval of a Raffle Permit from the Cave Spring Elementary School PTA. 13. Donation of a drainage easement on Lot 22, Section 2, Summerfield from Jerome Daniels and Linda Garrett Daniels. 14. Donation of a 20 foot water line easement to the Board of directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: 1�� 9. k4u� Brenda J. IT61ton, Deputy Clerk cc: File Roanoke County Board of Supervisors Alfred C. Anderson, Treasurer Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Dr. Deanna Gordon, Superintendent, Roanoke County Schools Arnold Covey, Director, Engineering & Inspections Elaine Carver, Dirctor, Procurement Supervisors from S & A Properties Corporation. 15. Donation of a drainage easement on property of John J. Kaczmarek and Rita E. Kaczmarek on Rome Drive. 16. Approval of donation of 36 Motorola 1971 low -band radios to Henry County Fire and Rescue Department. 17. Approval of donation of surplus personal computers for parts to the Safety Council. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Kohinke to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: 1�� 9. k4u� Brenda J. IT61ton, Deputy Clerk cc: File Roanoke County Board of Supervisors Alfred C. Anderson, Treasurer Diane D. Hyatt, Director, Finance Gary Robertson, Director, Utility Dr. Deanna Gordon, Superintendent, Roanoke County Schools Arnold Covey, Director, Engineering & Inspections Elaine Carver, Dirctor, Procurement A -82295-7.a ACTION NO. ITEM NUMBER L— .,-; � AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Confirmation of Committee Appointment to the Community Corrections Resources Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the July 25, 1995 meeting. 1. Community Corrections Resources Board Supervisor Eddy nominated Chris Pickard to serve another one year term. His term will expire August 31, 1996. RECOMMENDATION• It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Community Corrections Resources Board File A -82295-7.b ACTION NO. ITEM NUMBER L—_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit and One - Time Bingo Game from the Penn Forest Elementary School P.T.A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Penn Forest Elementary School P.T.A. has requested a permit to hold a raffle and one-time bingo game in Roanoke County on October 28, 1995, and has submitted applications for each use. These applications have been reviewed with the Commissioner of Revenue and he recommends approval. The applications are on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the applications for a Raffle Permit and One -Time Bingo Game be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: 0, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle Permit File RAFFLE PERMIT APPLICATION c-3 Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 et. sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization P- n F i e rnejn -a r U SCJ-,( -_C I Mailing Address 6S -:l R C \2rr� cna r,\ I?cad S�) City, state, Zip code �v�i`1C��C 2 V ► r q t Y1 Ci. - �1G i i? When was the organization founded? Purpose and Type of organization E Ie rre n{ C1 r v Schc)d PTA IJ Has the organization been in existence in Roanoke county for five continuous years? YES )( NO Is the organization non-profit? YES_ NO Is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES)_ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sea. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue?. i ► P r COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organisation understand that it is a violation of law to enter into a contract with any person or firm, association, organisation (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? W& UpS L DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value 's Cn past- DATE OF RAFFLE 1. nb�r r),8 (QGr), If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? : This p only for the above location. Any organisation holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code S4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. pr cc_P_Q_dS ;rCrn r a4lz 0 -k -id �--� w LLL b2 Wo 119 +tu_ PVfA ic z Sdk&_(\_A &A4DP l I �t Cum 40 COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 2 Oficers of the organization: L-3 President: l t rr- !-a k—� rd Phone: Cf�q- om y Phone : '71 �,- Address: q /� 1�_l^rr n� z r, �lOQi�c�� �fQ 61;%L4 C l Vice President: _�Q _u &4 1CQ-1 Phone: Cf�q- om y Address: �j u 'a Orh! t_ [ l2uO-J'NC�L Secretary: �-�ry) Q) Phone: 7'i4-1-�3Q Address: �ql �� ,,;,fie �1 '� . 000'r icey �aLP0+K Treasurer: ? Q l a hr�-Q, &-O wNn Phone: l 7 y - 45,--� 7 Address: -�U % H u2_%i rd n �a . �Qu01 Member authorized to be responsible for Raffle operations: Name: J Unsl - G; �Csa-, &6-s Itm 544 i �cjsl a..� G -m -Lor. Home Address �3� .�qr h U m (� p, v Phone q� - 0j)5u Bus Phone 7 4- CaU4 Member responsible for filing financial report required by the code if your organization ceases to exist: Name: gn u,)n Home Address ']`� �j� � 0k'�r�jo ��RnvI''JQ I K (� 19 Phone 7'7 4 _ L4S D �7 Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ti'1's Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?;4()% IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTMUZATION L THE FOLLOWING; OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as not forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sec. 18.2-340.1 A&jL Beg, of the Code of Virginia and section 4-86 9t.L sec• of the Roanoke County Code. Signed by: Name Home P -L V0. '�qb ii Subscribed and sworn before me, this vay of LL 19 in the County/0&*T of '�% , Virginia. :-e- �'• y commission expires:. 19 zCo Notary Public — NOT VALID UNLESS COUNTERSIG3NED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date /'-Comm! 7 Commis loner of he Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COAINMSIONER OF THE REVENUE ROANOKE, VA 24018 PENN FOREST CARNIVAL_ DRAWING ON OCTOBER 9TH AT 2:30 P.M. I. RECLINER -$410 -Grand Piano 2. SEGA GENESIS VIDEO SYSTEM -$120 Penn Forest PTA and Hill's Dept. Store 3. ERIC FITZPATRICK MARKET SCENE PRINT -$35 Eric Fitzpatrick FRAMING -$100 -Country Village Shops 4. 20" BMX BICYCLE -$70 Virginia First Savings Bank S. LAWN TREATMENT -$60 Green Up Lawn Care MULCH-$60-Mulch'n'More 6. REMOTE CONTROL CAR -$90 Garland Oil Company 7. TWO MILL MOUNTAIN THEATRE TICKETS For any show '93-194 season $30 GIFT CERTIFICATE -Texas Steakhouse 8. $50 SAVINGS BOND -Signet Bank Cave Spring Branch 9. ONE YEAR FAMILY MEMBERSHIP -$45 Imaginasium 10. FALL WREATH -$50 -Salem Creek 11. KOOSH BASKETBALL SET -$18.75 Imagination Station NEED NOT BE PRESENT 8 TO WIN BINGO PERMIT APPLICATION L-3 Application is hereby made for a bingo game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Bingo games are strictly regulated by Title 18.2-340.1 et. sea. of the criminal statutes of the Virginia Code, and by Section 4-86 gt sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a bingo permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization (�nn �_- Mailing Address City, State, Zip Code __R0 r-0LP_ �--j JIAQ I nim --�Y IR When was"the organization founded? �q Purpose and Type of Organization a2mnift" 'Y-I�Qd PTA Has the organization been in existence in Roanoke County for five continuous vears? YBs Y' un Is the organization non-profit? YES X NO Is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES_ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. neq. of tho code of Virginia authorizing this permit is subject to ht i„g such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? ye_ Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Bingo games and that such records are subject to audit by the Commissioner of the Revenua?� kloc COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018 Does your organisation understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organising, managing, or conducting Bingo Games ?y� L GROSS RECEIPTS from all sources related to the operation of Bingo games or Instant Bingo by calendar quarter for prior calendar year period. BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL INSTANT BINGO 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter TOTAL DAYS OF WEER AND HOURS OF BINGO ACTIVITY: Sunday Monday Tuesday Wednesday Thursday Friday X Saturday From To From To From To From To From To From To From iO AM Tom 040bet-dly�119S Specific location where Bingo game is to be conducted? : Tn18 permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically chartered or organised. (County Code S4-101) State specifically how the proceeds from Bingo will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. LUJN_uAd� hZ& 4CA OuU 4-,b Jujhaftcc -ALL COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF TIE REVENUE ROANOKE, VA 24018 OA officers of the organisation: President: -To(l- L ((A M Phone: 1 _ esco o Address: 5C14o YQ q(-"19 Vice President: I aQ+k4 eUG 10-r) Phone: Qr -oso q Address: 3 4 ---�S QU v_.rk Ii ro- 1 100 Vol Secretary: 0 -bort, Phone: .7 -7 q - 72 3 a Address: 41q I G -' .u�% 2 (1 Ocad RbarnL2. Vo. Q qo 1 q Treasurer: !CLQ C LU -J-& &ro w Phone: 774 -4'�Q7 Address:_3u 'T 7 6)uuLkrC r" rrje zCinO�Z VQ agGl� Member authorized -- to be responsible for Bingo QQ1J Name: I�YI bao M4-, Home Address (DES .)taC-kr PUM K L�Ae AW Phone Gx9 - Ob 5q Bus Phone L-3 operations: Soso, le.y 5uG Cr�s�e�1 G-2eI�C�r. -Aon Member responsible for filing financial report required by the code if your organisation ceases to exist: Name: 1Pa c Home Address 3Q -T-7 &—t6r� r-�rcJP- PygrcC -q lb Phone -1(J-457 Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organisation attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? l jr7C IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONEMSSIONER OF THE REVENUE ROANOKE, VA 24018 K NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: L I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of Sec. 18.2-340.1 Stj seg. of the Code of Virginia and Section 4-86 et. sect. of the Roanoke County Code. Signed by: S Q,�- C&-as(oj' Name T Home Addtess Subscribed and sworn before me, this day o ' 19/� in the County/e#tr of �-�` , Virginia. %My commission expires: i,GG 19 Notary Public r NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ,r� z ,9S — /2 (,A ) /'-� (�-2 4 Z:::� Dater V Commis I loner of t7 Revende The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THIN REVENUE ROANOKE, VA 24018 4 • ®¢ ¢ O m y ~ e p am.. 3c = = o Iv O W m enAM [a7 C o �" C a.. 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F J •�% O IF! ^ O O IV O m A' A -82295-7.c ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Appropriation of Additional Comp Board Funding for the Treasurer's Office COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Treasurer's office has received approval from the State Compensation Board to purchase computer equipment in the amount of $2,054. Attached is a copy of the letter that was received from the Compensation Board. The County will be receiving one third of this amount or $684.67 from the Compensation Board. The remaining balance of $1,369.33 will be paid from funds available in the existing budget of the Treasurer's department. STAFF RECOMMENDATION: Staff recommends accepting the $684.67 from the State Compensation Board and appropriating this amount to the Treasurer's office budget where it will be matched with existing funds to purchase the needed computer equipment. Respectfully submitted, Z. Diane D. Hyatt Director of Finance Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Referred ( ) To ( ) cc: File Alfred C. Anderson, Treasurer Diane D. Hyatt, Director, Finance m:\finance\common\board\ August 8, 1995 Johnson x Kohinke x Minnix x Nickens x The Honorable Alfred C. Anderson Treasurer Roanoke County P. O. Box 21009 Roanoke, VA 24015-0533 Dear Mr. Anderson: BRUCE W.HAYNES EXECUTNE SECRE-AAY JAMES W. MATTHE'WS ASSISTANT EXECUTIVE SECPETARI This is in response to your request for office data processing equipment, and to inform you of Compensation Board action taken on your request. Specifically, the Compensation Board took the following action on your request at its meeting held on June 29, 1995: Equipment Total Equipment Requested Approved Approved Modem, PC, Printer $2,054.00 PC, Printer, Laser Printer and Laser Printer Modem - Practical Peripherals 14.4K baud external modem 1V.32bis/V.42bis) with 9 -pin Modem Cable. State Contractor: Intelligent Express, P. 0. Box 16089, Chesapeake, VA 23328 - Contract # VA-950451-IEPC-Cost: $81.00 Contact: Jim Tincher, 546-0005 - (804) 546-0201 TOTAL APPROVAL: $2,054.00 jract Expiration Date: 9!30/95 V_J The Compensation Board considered the Fiscal Stress Index for each locality when approving equipment funding for your office. Thus, even though most requests were approved as requested, the actual reimbursement amount will vary. The Compensation Board will reimburse your locality 33 1/3% of the amount approved above. All approvals are for the equipment requested; the Compensation Board will not approve transfers from the equipment line item of your budget. Further, all reimbursement requests must be submitted no later than June 15, 1996 as these funds will not be available in the next fiscal year. (over) FAX (804) 371-0235 ADMINISTRATION (804) 786-0786 (VrrDD) (804) 786-0786 JUNE R. FUNKHOUSER�- CHAIRMAN i%f►,�'.+^'.,� t DANNY M. PAYNE W -J. KU MEMBERSRSKI (! i 1 Ii N\/IlliI7 �/�/i �/ i -v /f I i '1 7 J EdiLTH ,� f v IRCjI. A COMPENSATION BOARD P O 3CX 71.0 RICHMOND. VIRGINIA 23206-0710 June 30, 1995 The Honorable Alfred C. Anderson Treasurer Roanoke County P. O. Box 21009 Roanoke, VA 24015-0533 Dear Mr. Anderson: BRUCE W.HAYNES EXECUTNE SECRE-AAY JAMES W. MATTHE'WS ASSISTANT EXECUTIVE SECPETARI This is in response to your request for office data processing equipment, and to inform you of Compensation Board action taken on your request. Specifically, the Compensation Board took the following action on your request at its meeting held on June 29, 1995: Equipment Total Equipment Requested Approved Approved Modem, PC, Printer $2,054.00 PC, Printer, Laser Printer and Laser Printer Modem - Practical Peripherals 14.4K baud external modem 1V.32bis/V.42bis) with 9 -pin Modem Cable. State Contractor: Intelligent Express, P. 0. Box 16089, Chesapeake, VA 23328 - Contract # VA-950451-IEPC-Cost: $81.00 Contact: Jim Tincher, 546-0005 - (804) 546-0201 TOTAL APPROVAL: $2,054.00 jract Expiration Date: 9!30/95 V_J The Compensation Board considered the Fiscal Stress Index for each locality when approving equipment funding for your office. Thus, even though most requests were approved as requested, the actual reimbursement amount will vary. The Compensation Board will reimburse your locality 33 1/3% of the amount approved above. All approvals are for the equipment requested; the Compensation Board will not approve transfers from the equipment line item of your budget. Further, all reimbursement requests must be submitted no later than June 15, 1996 as these funds will not be available in the next fiscal year. (over) FAX (804) 371-0235 ADMINISTRATION (804) 786-0786 (VrrDD) (804) 786-0786 L -y Please be advised this approval is subject to concurrence of the Roanoke County Board of Su ervisors. Therefore, we must. receive written concurrence of your Board of Supervisors before our records can be changed to reflect this approval. Please call Bruce W. Haynes, James W. Matthews, or Maria Martino if you have any questions. Sincerely, June R. Funkhouser, Chairman Bruce W. Haynes Executive Secretary Copy to: Governing Body James W. Matthews, Assistant Executive Secretary Maria A. Martino, Fiscal Technician Senior, Commissioners/Treasurers Program C. P. Heitzler, Jr., Department of Information Technology h:tregpt.f96 kmi-06-30-95 ACTION # A-82295-7. d ITEM NUMBER L- 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Fralin and Waldron, Office Park, Building "F" COUNTY ADMINISTRATOR'S COMMENTS: 117 SUMMARY OF INFORMATION: The Developers of Fralin and Waldron, Office Park, Building "F", Fralin & Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden and Associates entitled Fralin and Waldron, Office Park, Building "F", which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $14,500 and $ 12,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Fralin and Waldron, Office Park, Building "F" along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: r`=SLI . tI l ►i �' . v ZA-, Gary Robert oh, P.E. Utility Direc or APPROVED: Elmer C. Hodge County Administrator L--5 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections L-5 DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 19th day of June, 1995, by and between: Fralin & Waldron Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Fralin and Waldron Office Park Building F (3800 Electric Road), made by Lumsden and Associates and on file in the Roanoke County Engineering Department. Page 1 of 3 L- f - The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: Fralin and Waldron Inc. By: adopted by the Board of State of: County464ty of: eke , to wit: The foregoing deed was acknowledged before me this: 1 T& , day of , 19 9� Duly authorized officer Title on behalf of 4- �,�� 7 Notary FLar-1c - , My Commission expires: 1013 q 6 Page 2 of 3 L-5 Approved as to form: County Administrator of Roanoke County, Virginia By: County Attorney State of: County/City of Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: day of , 19—, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 ----------------- IL -.fir NORTH m ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING UTILITY FRALIN & WALDRON — BUILDING "F" DEPARTMENT A -82295-7.e ACTION # ITEM NUMBER -L-" tP AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Summerfield, Section 1 COUNTY ADMINISTRATOR'S COMMENTS: ,� - -r SUMMARY OF INFORMATION: The Developers of Summerfield, Section 1, Fralin and Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lang Engineering Company entitled Summerfield, Section 1, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $40,500 and $ 121,654 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Summerfield, Section 1 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Robqrtson, • APPROVED: Elmer C. Hodge County Administrator L -40 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections L— DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 19th day of June, 1995, by and between: Fralin & Waldron Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Summerfield Sec. 1, made by Lang Engineering Company and on file in the Roanoke County Engineering Department. Page 1 of 3 poll L4F" The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: Fralin andel Waldron Inc. By: As: adopted by the Board of State of: Countytettp of: to wit: The foregoing deed was acknowledged before me this: 1177' , day of c _ �19� gS By: "k,,�E,,0 as I%;,z Duly authorized officer Title on behalf of 4 414g" -::m�. .W, / AM V, / ;l �� My Commission expires: 16131 /-1� Page 2 of 3 Approved as to form: County Attorney State of: County/City of County Administrator of Roanoke County, Virginia By: Elmer C. Hodge . to wit: The foregoing deed was acknowledged before me this: , day of , 19—, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 NMI. 0 4,R -1080 IE 0' N L 41 IL VICINITY MAI L- & NORTH r' ROANOKE COUNTY ACCEPTANCE OF WATER & SEWER FACILITIES SERVING UTILITY SUNLNERFIELD SECTION I DEPARTMENT A-82295-71 ACTION # ITEM NUMBER Z— 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Campbell Hills, Section 2 / COUNTY ADMINISTRATOR'S COMMENTS: � �> n/' SUMMARY OF INFORMATION: The Developers of Campbell Hills, Section 2, Thomas Brothers, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P Parker & Son entitled Campbell Hills, Section 2 which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $21,500 and $ 138,500 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Campbell Hills, Section 2 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: 144L ===:b Gary Robtson, P.E. Utility trector Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge" County Administrator ACTION Motion by: Motion by Edward G. Kohinke to approve ♦0� L- �r No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASS=GNMENT, made this 30th day of June , 1995, by and between: Thomas Brothers. Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. : W I T N E S S E T H: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Campbell Hills, Section 2 , made by T.P. Parker & Son and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. of Supervisors of Roanoke County, Virginia. adopted by the Board WITNESS THE FOLLOWING signatures and seals: Developer: Thomas Brothers, Inc) By: coo c As. - State of: �. County/City of: '4-41L� y to wit: The foregoing deed was �0 °`r'' day of By: Duly a horize/d.,poffice on behalf of Notary Public My Commission expires: knowledged before me this: �t� , 19 gS , as tle Approved as to form: County Attorney State of: County/City of: L' 7 County Administrator of Roanoke County, Virginia WO Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: , day of 19 by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 02/10/95 L- '7 NORTH e� DROPERTY OF CI aPa��a°✓ MU BERT L. LAWRENCE J x;0`'4 P -°P < /•�',, / .'`se's. �• ,l �/ i•t vtr P Ovttriy O► / Flo a'�' ...> / t / �; Q•O \ s i�Yu 2I . Z5 -1 j /-- THOMAS BROS.. INC. io i I� r PROPERTY OF O �C.D�wG 1Y•i�w ♦w`, Fr.. . _ I_. - .-`J Lt •.,'n V Yf LKr7J0Y(.N(.NM(tL .Y.� .., Al L+'o. --i--� .r..,.,,,t � .c IlQ $LNIYIrr qKI- BANS ,w a[ tOw ro �� J � •frN pp II rll.t CAr(D IM/CM S. ar.L.r l101tlr Ml ?el. f,1 -11-- rZP l,r� r[ rrNtro. 0 7vNr urL• ...1 ,carr srrrr � J Jre r/0.N LCu rmN O �i• IS [MLNT .. A m'tLW/AfY$LWl [SCAf(XT ppi y? sr .r.• T �� .�f/ i / � - T •i/t• l �Nft ♦ Jh MSR A � 7 / =mom O SECTION 1 / �L I CSMFtI CGL N,GGS r..an'uoDo' i � i� ; / / e•�n(� ^O � n�U' �� C / IaS�avr.vrsCaC� J S ^^� • JS c��o% / // Fd SC MLNT to M.•:l !/ _ OP 7'0 ai • rD,ror\i I V! Os _ • ` fl � r ` L y 'yes % , A'OrE cONrix raP TO PF_ `V _ /;/ a.. D• '/.' PAPE ': .; ^.. ,NV/V n� 'r •�� ,' / _NSI .c rSF./ EHO SLr I BeSri" 5-crr � $lWEP Ea Se :1£!/I f / V ^ I� sCA reo ray.was.vnrEs / -,r is (t! •:. �t."•a 1/,%A. 11 it •a -- \� a /__ � i f aL "--.fr:�5<'__ .. - __ I—�\ ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING UTILITY CAMPBELL HILLS, SECTION 2 DEPARTMENT A -82295-7.g ACTION # ITEM NUMBER L-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Peters Creek Apartments COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: The Developers of Peters Creek Apartments, Castle Development Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden and Associates entitled Peters Creek Apartments, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $34,000 and $23,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Peters Creek Apartments along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robertn, P.E. Utility Direc or Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) s APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Motion by: _Motion by Edward G No Yes Absent Kohinke to approve Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 17th day of Julv, 1995, by and between: Castle Development Corporation hereinafter referred to as the "Developer," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. : W I T N E S S E T H: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled Peters Creek Apartments, made by Lumsden Associates and on file in the Roanoke County Engineering Department. • The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby -oins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS THE FOLLOWING signatures and seals: Developer: C'WS L 1�3 By: As. State of: V County/C-ir of: _LH �ST�b2F-1 L to wit: The foregoing deed was acknowledged before me this: 1ITh da not LY 19 _6 BY: I M Q a as Duly authorized officer Title J"5 on behalf of C ��JT� ��v , Co Ok • vww` y� y Notary Public r (� `) My Commission expires: �.- "I- Approved as to form: County Administrator of Roanoke County, Virginia County Attorney By State of: County/City of: Elmer C. Hodge to wit: The foregoing deed was acknowledged before me this: day of 19 by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Revised 02/10/95 L - e NORTH ip.• JJ.'4- F .-+34.04 8.213.00' 11.13.00' L-32 15- • 4.H/ •��. �_ �l •__ - - GRo"t 13' t?aJr ` �` ••-. 'H Sr4-r+- DIA—E EAWEYEW- ... I F.FBIOC. 1070.0 -1064.0 - •l' . - � // a. .,.,R / fir.:. ... , r oar ss •+. x 1 � : Jin nwoal,L+.L _ �°:r �.�... '/� F, Loa / e 10 8g 0 Y� ♦ `� o • o-. Ham c.4. • TCu • ' 1` ' / - / fl.. 1064.3 _ II :T —'ED /'P ,� �' b - j� ii i • r y /• m •POOL � N (/� ` gLpO. 8 i - 14.' _ • '< ..1 . 1060.0 F.F. fwop.(, vG:1 h R^• •- — — —.— — �-•— — - - tee:-a:a� �� _. - -e——°ice•— -- "�' �—_ ,. a' i�E'r BLDG. 9 4.1✓ BLDG. -a F.F. 1064-0 _ j � i F.F. f06J.Q• r/Yy� . ais� / \ - _yKOF IVa � e� - _ • to i f•K� BLDG. 10 F.F. 1078.0- `\\\` . Y-f..�.r • - —real� �__ \� /4l • --------- ` ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES UTILITY SERVING PETERS CREEK APARTMENTS DEPARTMENT A -82295-7.h ACTION # ITEM NUMBER MEETING DATE: August 22, 1995 AGENDA ITEM: Request from the School Board for appropriation of $15,000 grant from the Virginia Department of Education to the School Grant Fund. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Division has been awarded a $15,000 grant by the Virginia Department of Education for an "A Leg -Up" - Aggressively Launching Employment Goals Program for seven mild and moderate disabled students. The program will begin in September 1995 and conclude in mid-January 1996. An employment agreement will be signed by the School Board Chairman and Division Superintendent with ARC Roanoke/CHD Industries to provide work experience for the students, including the assignment of job coaches to help facilitate success in a working environment. Students will work one-half day, five days per week, and return to their home schools for the remainder of the day. FISCAL IMPACT: None. Expenses will be covered by the $15,000 grant. STAFF RECOMMENDATION: Staff recommends appropriation of $15,000 to the School Grant Fund. - �SM2 Lar y Ouse Transition Specialist Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION Motion by: Motion by Edward G Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools L-9 FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION ON AUGUST 10, 1995 AT 7 P.M. IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE ROANOKE COUNTY BOARD OF SUPERVISORS TO THE SCHOOL GRANT FUND FOR "A LEG -UP" PROGRAM. WHEREAS, the Roanoke County School Division has been awarded a grant in the amount of $15,000 by the Virginia Department of Education for an "A Leg -Up" - Aggressively Launching Employment Goals program, and WHEREAS, the funds will be applied to expenses involved for seven mild and moderate disabled students to participate in a work experience program contracted by an employment agreement to be executed by the School Board Chairman and Division Superintendent with ARC/CHD Industries, and WHEREAS, ARC/CHD Industries will provide supported work opportunities including a job coach to be assigned to each student to help facilitate their success in a working environment for one semester, five days per week on a half-day basis; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $15,000 to the School Grant Fund for the "A Leg -Up" program. Adopted on motion of Frank E. Thomas and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Frank E. Thomas, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge Agenda Item IV.1.F.(1) 8/10/95 ACTION # A -82295-7.i ITEM NUMBER L /10 MEETING DATE: August 22, 1995 AGENDA ITEM: Request from the School Board for appropriation of $16,200 grant from the National Science Foundation to the School Grant Fund. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Beginning in 1994, the Roanoke County School Division has received funding through the Virginia Quality Education in Sciences and Technology (V -QUEST) grant funded by the National Science Foundation to initiate a systemic reform in science and math education. The school system has been awarded $16,200 to select a Regional Action Council director who will assist in expanding local activities into district -wide and regional involvement. FISCAL IMPACT: None. Expenses will be covered by the $16,200 grant. STAFF RECOMMENDATION: Staff recommends appropriation of $16,200 to the School Grant Fund. Billie A. Reid Elmer C. Hodge Supervisor of Science County Administrator ------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Edward -G. Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION ON AUGUST 10, 1995 AT 7 P.M. IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE ROANOKE COUNTY BOARD OF SUPERVISORS TO THE SCHOOL GRANT FUND FOR A V -QUEST GRANT. WHEREAS, the Roanoke County School Division has entered into an agreement with the V -QUEST Community Action Component to receive a grant of $16,200 to select a Regional Action Council director who will assist in expanding local activities into district -wide and regional involvement; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $16,200 by the Roanoke County Board of Supervisors to the School Grant Fund for the stated purpose in accordance with the V -QUEST agreement. Adopted on motion of Frank E. Thomas and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Maurice L. Mitchell, Frank E. Thomas, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: i Clerk C: Mrs. Diane Hyatt Mrs. Penny Hodge i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, 22ND DAY OF AUGUST, 1995, ADOPTED THE FOLLOWING: RESOLUTION 82295-7.i REQUESTING ACCEPTANCE OF RUBLEY LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the street described on the attached Additions Form SR -5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Addition Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Kohinke Seconded By: None Required Yeas: Supervisors Johnson Kohinke Nickens Minnix Nays: None Absent: Supervisor Eddy A Copy Teste: Brenda J. olton, Deputy Clerk Roanoke County Board of Su erv' i cc: File p sors Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation NORTH 4.04 7.90 Ac 7 3 Ac 2 3 18 7 2.27Ac 2.46A 22 5 a�6.s 26 2.94Ac Nr �, 2�2 4 ,� rs 6 S� \p99 3�5• s : • 9 ° o/ 6U 44 17 �\yg, s 22 3 ' z0 . 55A c 21 s4 s I 2 ��� I, o� i.OlAc 7 .14 Ac 23 4.00Ac PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: ,Rubley Lane from the intersection of Wygal Dr. (Rt 1155) northwest to cul-de-sac. 1) LENGTH: (1) .06 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 26 FEET SURFACE WIDTH: (1) 18 FEET SERVICE: (1) 1 HOME �J ROANOKE COUNTY ENGINEERING & E%TENSION OF A PREVIOUSLY APPROVED STATE ROAD INSPECTIONS DEPARTMENT r a a v= E L M • M a a 7 m w a V O W < a p Cx7 p H W o I x IL z H a � B Icc Q fY. O ' Y � � Z 16 D L E Q < Z v= a 7 U O < 0 fY. = w z O z � H w >c a w r� x z 3 0 0 • • • • tm• AOL d d C 6•. d • a e a 5 ## � U O �i of �i Q �E p• � v • � � 1 Ln W Q O g CG p 00 a o 0 0 o a o H 3 g Y "? 3 8 Y> H z Y Y Y Y Y Y F 6 G ¢ etjo ¢ ¢ e ¢ a FF d ¢ a FF 0 ¢ a ¢ a 2 o S �L ii r- S ii G S � c �- S x a 3 a di 3 a � >4 >< p x a --T O ¢ 2 T z z Paps 11 c a A -82295-7.k ACTION NO. ITEM NUMBER L — / --� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Cave Spring Elementary School P.T.A. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring Elementary School P.T.A. has requested a permit to hold a raffle in Roanoke County on October 7, 1995. This application have been reviewed with the Commissioner of Revenue and he recommends approval. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: 9#— Elmer C. Hodge County Administrator ----------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G No Yes Absent Denied ( ) Kohinke to approve Eddyx Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle Permit File -RAFFLE PERMIT APPLICATION c-iz Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. secr. of the criminal statutes of the Virginia Code, and by Section 4-86 etL sea. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organization Cave Spring Elementary School Mailing Address 5404 Springlawn Avenue, S.W. City, State, Zip Code Roanoke, Virginia 24018 When was the organization founded? 1961 Purpose and Type of Organization whlic s�hnnl parent T a hpr ASSOC. Has the organization been in existence in Roanoke County for five continuous years? YES X NO Is the organization non-profit? YES X No Is the organization exempt under 5501(c)(3) of the Internal Revenue Code? YES X NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle ordinance or Section 18.2- 340.10 et. sea. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Yes Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenuer Yes COUNTY OF ROANOKE, VIRGRGA P.O. BOX 20409 CONMMSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to $ 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification whatsoever, for the purpose of organizing, managing, or conducting Raffles ? Yes L-1.2., DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market value Limited Edition P. Buckley Moss Art -Plate $150.00 Two -night stay at a resort 100.00 Seasonal Banner/Flag 60.00 DATE OF RAFFLE nntnhar 7' 1 9 35 If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? ool mnasium at Cave Spring Elementary School : This permit shall be valid only for the above location. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. Our proceeds will be used to purchase instructional and educational supplies for the students of Cave Spring Elementary School. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 OA • Officers of the organization: President: Mary Lucas Vice President: Teresa Wells Phone: 989-1078 Phone: 989-9017 L- /z Address: 6717 Peach Tree Circle S.W., Roanoke, Virginia, 24018 Secretary: Clara Nash Phone: 989-0550 Address: 5334 Luwana Dr., S.W., Roanoke, Virginia, 24018 Treasurer: Gloria Bleasdale Phone: 772-8029 Address: 5049 Williamsburg Court, S.W., Roanoke, Virginia, 24018 Member authorized to be responsible for Raffle operations: Name: Susan Pruner Home Address 5403 Green Meadow Road, S.W. Phone 989-5543 Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: Gloria Bleasdale Home Address 5049 Williamsburg Court, S.W. Phone 772-8029 Bus Phone Does your organization understand that it Will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? yes Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? yes IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONEVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION PHE FOLLOWING OATH MOST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as not forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sec. 18.2-340.1 R-tL sec• of the Code of Virginia and section 4-86 ptL seg, of the Roanoke County Code. Signed by: /} �%�p , 5403 Green Meadow Rd., S.W. 1'/ /m ganizer Roanoke, Virginia 24018 Name Title Home Address Subscribed and sworn before me, this 16th day of Aug. 19 95 in the County/CG* of G , Virginia. My commission expires: 19 Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. -T,//-!2 �! Date Commissi er of t R venue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 C1 W ACTION NO. ITEM NO.. A-82295-7.1 L -i,3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Donation of a drainage easement on Lot 22, Section 2, Summerfield from Jerome Daniels and Linda Garrett Daniels, his wife, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: J SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes upon and across Lot 22, Section 20, Summerfield, in the Hollins Magisterial District of the County of Roanoke: a) Donation of a drainage easement, 20 feet in width, from Jerome Daniels and Linda Garrett Daniels, (Instrument No. 9508586), (Tax Map No. 39.20-4-22), as shown on a plat prepared by Robert G. Cantley, Inc., Land Surveyor, dated August 2, 1995, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, *11 111WI-11-411 �A .1, 1 X, \.V-L11zW44Wtz Ik Z is a L. HuAtmat Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Edward G Kohinke to approve .e-1-13 VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections NOMS . 1J REFERENCES GEED BOOK 1185 PAGE 1617 TAX MAP NO. .79.20 — 4 — 22 PRESENT OKNER : FRAL/N & X440RON, INC 1j NVIS SURWY #.4S PERFORA/EO W)710117 771E BENE77T a- A ARE REPORT BY AN ATTORNEY ANO, THEREFORE, MAY NOT NECESS4R2 Y 1NO/CA7F ALL ENCUA/BRANCES UPON THE PROPERLY. J) PROPERTY S110AffV 11EREOW DOES NOT L/E {THIN THE L1M17S 04— A 100 !FEAR FLOOD BOUNDARY AS DES/GNATEO BY FEMA MAP NO. 5116100028 D ( UNSHAOEO ZONE X J 4% )711S PLAT MEETS 7HE REDU/REMEN7S SET FORTH BY 171E COMMONAFAL 711 0- MOIN14 1N SECAON 5.11 Or- THE APLZSLA BOARD RULES AND AM -C4 PONS 5J UNLESS NOTFO ONERNSE, ALL PRGWER7Y CORNERS ARE F0Y1N,0 /ROW ROOS . MBL *BOUNDARYINATES EASflNG Public Utility Easement 21241.9496 Water Line Easement 21324.5459 3 10013.0160 21391.0916 4 9920 9058 21306 5889 MBL Minimum Building Line PUE Public Utility Easement WLE Water Line Easement DE Drainage Easement SF Square Feet REMAINING PROPERTY OF FRAL/N & WALORON, INC P. g14 PG I5B LOT 30 TAX MAP NO. .39.20 - 1 - 51 1 87.72' N472759 "W BARNA GET DR I VE 50' R/W EMMU - 4 25J5 B,4RNAGET GRIPE LOT 22 , SECTION 2 S U M M E R F I E L D HOLLINS MAGISTERIAL 01SMIC7 ROANOKE COUNTY , WG/N/A SORIPEYEO AUGUST 2 , 1.995 SCALE 1 ' = ,30 ' ROBERT G. CANTLEY /)No. 1597 /.7 0$ JOB NO. 95 - 1 - 231 ti S49'18'30"E 87.77' _ — 1- 1 I 1 I 1 I I I ' EXISTING lJ I rO� �� 20' WLE i (P. B. 16 Pg. 152) � 10841 SF w wl 20' l ; h I NEW I I DRAINAGE ' 1 L OT 29 EASEMENT ; LOT 21 0 I ' I I 1 I N I 1 U7 I Z: -------- ------ i ---EXISTING 30' MBL ' ------ I ---------- I I ------' EXISTING 20' ?VE--- I (P.B. 16 Pg. 152) ---'---------__-- i 111.97' to P.I. I ' ' I with 248• Summerfield Drive I -j I 87.72' N472759 "W BARNA GET DR I VE 50' R/W EMMU - 4 25J5 B,4RNAGET GRIPE LOT 22 , SECTION 2 S U M M E R F I E L D HOLLINS MAGISTERIAL 01SMIC7 ROANOKE COUNTY , WG/N/A SORIPEYEO AUGUST 2 , 1.995 SCALE 1 ' = ,30 ' ROBERT G. CANTLEY /)No. 1597 /.7 0$ JOB NO. 95 - 1 - 231 ti A -82295-7.m ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Donation of a twenty foot (201) water line easement to the Board of Supervisors of Roanoke County from S & A Properties Corp. COUNTY ADMINISTRATOR'S COMMENTS:/'�;// �ly-u� SUMMARY OF INFORMATION: This consent agenda item involves the donation of a twenty foot (201) water line easement to the Board of Supervisors in connection with the development of the Steak & Ale property on Route 419 in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a twenty foot (20' ) water line easement, from S & A Properties Corp., (Deed Book 1309, pages 00152- 00155) (Tax Map No. 77.20-2-19), as shown on a plat prepared by Anderson and Associates, Inc., dated September 9, 1994, and revised September 12, 1994. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, VAkiel L. Huffm Assistant County Attorney L - .y ---------------------------------------- ACTION VOTE:; Approved (x) Motion by: Motion by Edward G No Yes Absent Denied ( ) Kohinke to approve Eddy Received ( ) x Referred Johnson x ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility N JnCL Z z� ()y1 Z (n Z o, vni ci arn�n 00. Q Q z CL UJ c3 W O s W W W W W W W W 3 N t0 tDt0 b=01 � W n vnf.ly— o se U� W.r O.tOYaO o to wn,a Zo �N V7NN VIZZZ2 o �ZZ4 d W Z c W J J J J J J J w G N JnCL Z z� ()y1 Z (n Z m i /• O m Of Q a 00. Q Q z CL UJ c3 W O s on' ops IX < n Q 0 C C.yZjY/, CL � �y d xo zw � W U S w wz o se c cl' o to L1J�Z Z Zo N JnCL Z z� ()y1 Z (n Z m i /• O m A. Q a 00. Q Q z ! UJ c3 W O s Q 0 C C.yZjY/, CL p� Q W U S w o se c cl' o to L1J�Z Z Zo // LEQ UU o �ZZ4 d 06• Z c n W V) c O W Q1 D ' T\ W d p O== !/ a u c.) �. W Z � � O ¢O Q? '/�0 � V / CL 8269! 0c CL . Ods / cm O doz w d, J76.�\,g y� OS�Jb^ F�/ ONb �SO4 r2` �� 'p, 0, ����/bo -- Z 080038 b � � c i C W N d JnCL Z z� ()y1 Z (n m i /• O m A. 00. / a d Q 0 C C.yZjY/, CL J�- Q c cr o se d m o u C O // D SCL O, r to a � 06• a Zoo 'o D ' T\ W d p O== !/ a u c.) �. W CL 8269! 0c CL . Ods / cm O doz w d, J76.�\,g y� OS�Jb^ F�/ ONb �SO4 r2` �� 'p, 0, ����/bo -- Z 080038 b � � c i C W N d A. d Q 0 C C.yZjY/, 4- c cr CL 8269! 0c CL . Ods / cm O doz w d, J76.�\,g y� OS�Jb^ F�/ ONb �SO4 r2` �� 'p, 0, ����/bo -- Z 080038 b � � c i C W N d ACTION NO. ITEM NO. A -82295-7.n L..! /Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Donation of a drainage easement on property of John J. Kaczmarek and Rita E. Kaczmarek on Rome Drive to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS.- SUMMARY OMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with drainage improvements in The Orchards subdivision in the Hollins Magisterial District of the County of Roanoke: a) Donation of a drainage easement, of variable width, from John J. Kaczmarek and Rita E. Kaczmarek (Deed Book 1384, page 305) (Tax Map No. 40.09-05-23) as shown on a plat prepared by the Roanoke County Engineering Department, dated January 23, 1995, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of this easement. The engineering staff recommends acceptance of the easement. Respectfully submitted, AckL. Huf n Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Edward G Kohinke to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A •COMPOSITE OF DEEDS, PLATS AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. EXISTING 7.5' C&.a EASEMENT gg.2 147'13'52 Property of DEVELOPMENT ti CORPORATION `� \ LOT 4, SEC 7 THE ORCHARDS 40.09-05-22 ' ` Property of : JOHN J & RITA KACZMAREK (5535) LOT 5, SEC 7 THE ORCHARDS 40.09-05-23 R' LOT 6, SEC 7 THE ORCHARDS 40.09-05-24 EXISTING 15' P.U.E. PROPOSED DRAINAGE ��35;�" 5 6 � Q� V EASEMENT TAX MAP N0. 40.09-5-23 SCALE: 1 „=30' PLAT SHOWING PROPOSED DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY JOHN J & RITA KACZMAREK PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE:01-23-95 A -82295-7.o ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Approval for Donation of 36 Motorola 1971 low - band radios to Henry County Fire and Rescue Department. COUNTY ADMINISTRATOR'S COMMENTS: I am concerned that word is getting out that others may acquire our surplus property other than through the established auction procedure. Donation of equipment is an approved method but we try to use this method only on rare occasions. In this case, we are trying to help another governmental agency, and I recommend approval of the request. If we continue to get these requests in the future, I will have staff review the Surplus Inventory Policy to see if changes are necessary. BACKGROUND: Henry County Fire and Rescue Department has requested the Board of Supervisors consider donation of 36 1971 low -band radios to them. SUMMARY OF INFORMATION• The Roanoke County Sheriff's Department has surplused 36 Motorola 1971 low -band radios. Most of them are non-functioning, parts are no longer available, they are not compatible with the County or Schools existing radio system and they have no trade in value. Henry County Fire and Rescue Department has no form of radio communications and can not fund the purchase of such a system. They are requesting donation of these old radios anticipating that they could pool all of the parts and create three(3) or four(4) working radios. FISCAL IMPACT: If offered at auction it is estimated that these radios, in total, would be worth less than $75. STAFF RECOMMENDATION: Staff recommends donating the 36 Motorola 1971 low -band radios to Henry County Fire and Rescue Department after the crystals have been removed. Re atfully submitted, Approv d by, Elaine Carver Elmer C. Hodge Director of Procurement ------------ County Administrator Approved (x) ------------------------------------------- ACTION Motion by: Motion by Edward G VOTE No Yes Absent Denied ( ) Kohinke to approve Eddyx Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Elaine Carver, Director, Procurement A -82295-7.p ACTION NO. ITEM NUMBER L- /7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 22, 1995 AGENDA ITEM: Approval for Donation of Surplus Personal Computer for parts to The Safety Council COUNTY ADMINISTRATOR'S COMMENTS: I am concerned that word is getting out that others may acquire our surplus property other than through the established auction procedure. Donation of equipment is an approved method but we try to use this method only on rare occasions. In this case, we are trying to help another governmental agency, and I recommend approval of the request. If we continue to get these requests in the future, I will have staff review the Surplus Inventory Policy to see if changes are necessary. BACKGROUND: The Safety Council requested consideration for donation of a surplus non-functioning MNET 286 computer. SUMMARY OF INFORMATION• Risk Management has surplused an MNET 286 PC because it does not work, repair costs would be more than the value of the machine and the technology is not compatible with the County's existing networking system. This computer was used by staff until a few months ago when it was replaced because of a malfunction. Neither the County's MIS department nor the County School's Data Management department have a use for this piece of equipment. Because the Safety Council and Risk Management work so closely together they were aware that we had in the past purchased this type of PC. Therefore they requested consideration for donation of the MNET 286 PC if it were surplused. The Safety Council currently owns an MNET 286 and since these machines are not available anymore this would help them with acquiring spare parts. FISCAL IMPACT: If offered at auction or in a sealed bid this machine would not be worth more than $50.00. STAFF RECOMMENDATION: Staff recommends donating the PC to the Safety Council. L-- - / 7 Respe tfully/su�bmitted, Approved by, / Elaine Carver Elmer C. Hodge Director of Procurement County Administrator ------------------------------------------ ACTION VOTE Approved (x) Motion by: Motion by Edward G No Yes Absent Denied ( ) Kohinke to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Elaine Carver, Director, Procurement M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 22, 1995 RESOLUTION 82295-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Brenda J. Helton, Deputy Clerk cc: File Roanoke County Board of Supervisors Executive Session