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HomeMy WebLinkAbout10/10/1995 - Adopted Board RecordsACTION NO. ITEM NO. A-101095-1 z / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request a resolution from the Board of Supervisors to accept the Adult Literacy and Basic Education Program grant and to appropriate the funds into the Sheriff's Office Care and Confinement of Prisoners Part -Time Salaries Account COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County/Salem Jail operates an Adult Literacy and Basic Education Program for inmates in conjunction with the Roanoke City Public Schools. The State Department of Education funds 90 percent of the estimated cost up to $9,975 for FY 95-96. The jail's 10 percent match is being paid out of the Sheriff's Subfund account and requires no additional funding from the Board of Supervisors. SUMMARY OF INFORMATION: See attachment. STAFF RECOMMENDATION: Staff recommends acceptance of this grant per the conditions of the Roanoke City Public Schools and the Roanoke County Sheriff's Office. Respectfully submitted, Appr ed by �w erald S. Holt Elmer C. Hodg , Jr. Sheriff ------------------------------------------------------------- County Administrator ACTION VOTE Approved (x) Motion by: _Motion by Bob L No Yes Absent Denied ( ) Johnson to accept grant and Eddy x Received ( ) appropriate funds Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance It# Roanoke - -- City Public Schools Division of Instruction • ? O. Dox 13145, Roanoke, Virginia 24031 Deportment of Business. Technical, end Adult Education Sheriff Gerald Holt County of Roanoke, City of Salem Jail 401 East Main Street Salem, Virginia 24153 Dear Sheriff Holt: AWE JUL 77 lyy' 00L)NTY OF ROANOKE, July 25, 1995 1 Approval for the Adult Literacy and Basic Education program operated by the Roanoke County -Salem Jail has been received. The approval and the required local matching funds are listed below: Federal Funds Jail Funds Total (90%) (10%) (100%) $ 9,975 $ 1,108 $ 11,1083 As you know, your agency must provide a cash match of 10% of the total cost, as shown above. That cash match can come from funds which you use to purchase supplies and materials or pay salaries and/or fixed costs to employees in the instructional program. We will claim reimbursement from the State Department of Education at the end of the periods ending December 31, 1995 and June 30, 1996. The last period may need to be estimated since the State usually wants the information by May 15 or thereabouts. We will be sending reimbursement forms to your office so that we can claim the funds for you prior to those dates. We are happy to work with you again this year. Please let me know if 1 can assist in any way. C: Pat Chockley Dot Hayes Sincerely, 4-�,J W ` `~ Lloyd W. Enoch, Director Excellence in Education A ACTION NO. -101095-2 ITEM NUMBER O� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Designation of a Voting Representative at the Virginia Association of Counties (VACo) Annual Meeting COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties has scheduled their annual conference for November 12 - 14, 1995. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the Annual Business Meeting on Tuesday, November 14. The voting credentials form must be submitted to VACo by November 1, 1995. If the Board prefers, a non -elected official or a member of a Board of Supervisors from another county may cast proxy votes on behalf of Roanoke County. Additionally, those Board members who wish to attend should register as soon as possible. I recommend that we make a strong effort to attend this year. Also, I think it would be helpful to invite the supervisor -elect from the Catawba Magisterial District to attend. This would provide him an opportunity to meet with other supervisors, learn more about county government and discuss common problems and solutions. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors designate a representative to cast its votes at the VACo Annual Business Meeting on Tuesday, November 14. Staff further recommends that all supervisors planning to attend contact the Clerk's Office for reservations and registration; and that after the November elections, the Catawba Magisterial District Supervisor -elect be invited to attend. Submitted by: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to designate Chairman Eddy x Received ( ) Minnix as Primary Delegate and Johnson x Referred ( ) Elmer Hodge as Alternate Kohinke x To ( ) Delegate Minnix x Nickens x cc: File James D. Campbell, Director, VACo - Voting Credentials Form VACo 1995 Annual Meeting Voting Credentials Form Voting Delegate: (Supervisor) Name H. Odell "Fuzzy" Mir.nix Title Chairman, Board of Supervisors Locality Roanoke County Alternate Delegate: (Supervisor) Name Amer C Hodge Title _ County Administrator Locality Roanoke Count Certified by: (Clerk of the Board) Mary H. Allen Name Title Clerk to the Board Locality Roanoke County ------------------------------------- VACo 1995 Annual Meeting Proxy Statement County authorizes the following person to cast its vote at the 1995 Annual Meeting of the Virginia Association of Counties on November 14, 1995. a non -elected official of this county. -OR- a supervisor from This authorization is: County. votes Uninstructed. The proxy may use his/her discretion to cast on any issue to come before the ------ County's annual meeting. ❑ The Instructed. The proxy issues on which he/she is limited in how he/she may ou votes. (List (List issues and instructions may cast those votes and ho he/she on the back of this form should voteare: s Certified by: Name Title Locality ACTION # A-101095-3 ITEM NUMBER 4E —'3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Approval of Additional Engineering Services to be Provided by Hazen & Sawyer, P.C. for Roanoke County Water Treatment Facility Contract No. RFP 90-12.D COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: During the initial design phase of the Roanoke County water treatment facilities project, it was determined that additional design expertise in the areas of medium voltage (4,160 volt) electrical distribution and process instrumentation & control systems would be required. Consequently, qualified engineering consultants were interviewed and evaluated in accordance with Section 17-75 of the County of Roanoke Procurement Code relative to contracting for professional services. As a result of the evaluation process, Hazen and Sawyer, P.C. of Raleigh, NC was selected to provide design services, including preparation of drawings and specifications relative to medium voltage electrical distribution and instrumentation systems. An engineering services contract (Contract No. RFP 90-12.D) between Roanoke County and Hazen and Sawyer was executed on April 4, 1992, which established a lump sum fee of $56,000.00 for basic services related to design of medium voltage electrical control and computerized instrumentation systems for the Roanoke County water treatment facilities. SUMMARY OF INFORMATION: At the time Contract No. RFP 90-12.D was executed, Mr. Cliff Craig, Utility Director, intended that Utility Department staff would perform various construction administration functions such as shop drawing approvals and site coordination of medium voltage electrical distribution and instrumentation control systems during the construction phase of the water treatment facilities. In spite of Mr. Craig's untimely death and the subsequent loss of his engineering expertise and experience, it was still anticipated that these functions would be performed by Utility Department staff. However, due to the present staff workload associated with overall construction management of the water treatment facilities, as well as performance of routine operation and maintenance tasks, it has become necessary to obtain outside electrical and instrumentation engineering assistance to maintain the current construction schedule. Since Hazen and Sawyer designed the medium voltage electrical distribution and instrumentation & control systems, they are the most knowledgeable and most qualified choice to provide these engineering services (shop drawing approvals, site visits and related construction administration) related to these systems during the construction phase of the Roanoke County water treatment facilities. Hazen and Sawyer has proposed to provide these services for a fee of $44,600.00. The total Hazen and Sawyer fee, including the proposed additional services, is considered fair, and equitable as it represents 6 percent of the construction costs associated with installation of the electrical and instrumentation systems. Section 17-14 "Modification of Contracts" of the Roanoke County Code stipulates that ".... no fixed price contract may be increased by more than twenty-five percent (25%) of the amount of the contract or ten thousand dollars ($10,000) whichever is greater, without the advanced written approval of the Board of Supervisors". It is, therefore, requested that the Board authorize modification to the engineering services contract with Hazen and Sawyer to increase the fee in the amount of $44,600.00 to provide construction administration services for medium voltage electrical distribution and instrumentation & control systems during the construction phase of the Roanoke County water treatment facility. FISCAL IMPACT: Funds required for the additional engineering services would be taken from unencumbered funds remaining in the 1991 bond project account, which were designated for design and construction of the Roanoke County water treatment facilities. RECOMMENDATION: Since Hazen and Sawyer designed the medium voltage electrical control and instrumentation systems, they are the most qualified consultant to provide construction administration and related engineering services for these systems. It is, therefore, the recommendation of staff that the scope and fees for the existing engineering services contract with Hazen and Sawyer be expanded to include the subject engineering services. SUBMITTED BY: Gary L. obertson, P.E. Utility irector Elaine Carver Director of Procurement Services APPROVED: Elmer C. Hodge, Jr. County Administrator ------------------- ACTION ------- Approved (x) Motion by: Motion by gob L. VOTE Denied ( ) Johnson to approveNo Yes Absent Received ( ) Eddy x Referred ( ) Johnson x To ( ) Kohinke x Minnix x Nickens x cc: File Gary L. Robertson, Director, Utility Elaine Carver, Director, Procurement Diane D. Hyatt, Director, Finance L AT A REGULAR MEETING OF THE.BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 1995 RESOLUTION 101095-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for October 10, 19950, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Confirmation of Committee Appointment to the Grievance Panel. 2. Approval of Raffle Permit for the Valley Community Church Divine Science. 3. Approval of Raffle Permit for the Orchard Charter Chapter American Business Women's Association. 4. Donation of drainage easements on Lots 8A, 15, 16, 17 and 181 in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County. 5. Donation of sanitary sewer easements on Lots 7 and 8, Block 1, Hickory Hill Subdivision to the Board of Supervisors. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 6 removed, and carried by the following L recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility ACTION NO. A -101095-4.a ITEM NUMBER - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Grievance Panel COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the October 10, 1995 1. Grievance Panel Supervisor Nickens nominated Cecil Hill to serve a two year term which will expire September 27, 1997. RECOMMENDATION• It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ACTION VOTE Approved (x) Motion by: Motion Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Referred Johnson x ( ) To Kohinke x ( ) Minnix x Nickens x cc: File Grievance Panel File ACTION NO. A -101095-4.b ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the Valley Community Church COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• The Valley Community Church has requested a permit to hold a raffle in Roanoke County on December 3, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION• It is recommended that the application for a Raffle Permit from the Valley Community Church Divine Science be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Referred Johnson x ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. seg. of the criminal statutes of the Virginia Code, and by Section 4-86 etc secs• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization IEL IT�Z D IIIAle Mailing Address _'5-0,00 � �,el �� �� L 1/� -S 4J /t Ne City, State, Zip Code 'n'0 "194, When was the organization founded? 14Z 9-41_141c� Purpose and Type of organization Has the organization been n existence in Roanoke County for five continuous years? YES NO Is the organization non-profit? YES NO Is the organiz tion exempt under 5501(0) (3) of the Internal Revenue Code? YES NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sec. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violat a the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are sub jea to audit by the Commissioner of the Revenue? COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organisation (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation Y of any classification whatsoever, for he pure se of organising, managing, or conducting Raffles ? � DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description a-) &0_4� Fair Market 0. value re, () LL'L� po-� 6_�Z 00 �a.Q.exJ Cu.� 4- DATE OF RAFFLE—G�S— If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific location where Raffle drawing is to be conducted? NOTE: TVis permit shall b6 valid only for the above locat n. E.LKd1e Any organisation holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically chartered or organised. (County Code S4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. 2,o COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 2 Officers of the OrganizatioL:01-1 President: 14 A) %j AJ 19491E -AJ Phone: 3 54 Address:.5Dse �G/Al2 L-A-) WKC' Z( Vice President: - h � 5/e. 4,W/9-/-) Phone: SS7 Address: aZ/ .2 /%%L1 b Zr SA �Erfc, A Secretary: Phone:Yni:e--!!! �- 7 i6 tal Address : 022, WC-S7—,Q(/�- VL- S • w Treasurer: JEA ,y %� u.12G�C � Phone: L Address:, g/.3 %?-!6"AJ, �2/A'2 O 04 Aj Vj¢ Member authorised to be responsible for Raffle operations: Name: El9 /ALE Home Address-�/j �p,� j�N �j/ /a IJ Phone g Bus Phone S/ J Member responsible for filing financial report required by the code if your organisation ceases to exist: Name: E 1 I ,V E. L-J-oec/C Home Address 3 j ,eb /,y f;e , /U_ Uj Phone .3 Z - ��Bus Phone 3 S = 1-f 3 / Does your organization understand that it Will be required to furnish a complete list of its members ip upon the request of the Commissioner of the Revenue? Has your organization attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? s-411. IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGEVIA P.O. BOX 20409 COMMISSIONER OF TSE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MOST BE TAKEN BY ALL APPLICANTS: �I I hereby spear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sea. 18.2-340.1 Ot, seq• of the Code of Virginia and section 4-86 9t, sev• of the Roanoke County Code. Zgned by: Name Title Home Address Subscribed and sworn before me, this,,�/�day of�41 Z,19 /�'in the County/ei" of ,r , Virginia. "S -7;-�zZ My commission expires:4d, 0/ 19� Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. 7 15 ZV 1� Date Commiss ner of he Revenue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF THE REVENUE ROANOKE, VA 24018 4 ACTION NO. A4010954c ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Request for Approval of a Raffle Permit from the American Business Women's Association, Orchard Charter Chapter COUNTY ADMINISTRATOR'S COMMENTS. SUMMARY OF INFORMATION• The American Business Women's Association, Orchard Charter Chapter has requested a permit to hold a raffle in Roanoke County on November 18, 1995. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. STAFF RECOMMENDATION• It is recommended that the application for a Raffle Permit from the American Business Women's Association, Orchard Charter Chapter be approved. SUBMITTED BY: /• Mary H. llen Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ------------------ ACTION ---- Approved (x) Motion by: Motion b Bob L. VOTE Denied ( ) Johnson to aAnrove No Yes Absent Received ( ) Eddy Referred ( ) Johnson x To ( ) Kohinke x Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. k-'3 Raffle games are strictly regulated by Title 18.2-340.1 et. sea, of the criminal statutes of the Virginia Code, and by Section 4-86 et. seg. of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. The Board has sixty days from the filing of an application to grant or deny the permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Bch 92d �' h�i5�ir2T n Cf�.9�TE�• Name of organization 1 em E Mailing Address ' y 2e -/E- AJW City, State, Zip Code When was the organization founded? /? 79 Purpose and Type of organization '-go Has the organization been in existence in R anoke County for five continuous years? YES NO__X_ X44jO /<�&— �f /•T y Is the organization non-profit? YES >< NO Is the organization exempt under(c) (3) of the Internal Revenue Code? YES_ NO "aI (2 U Attach copy of IRS Tax Exemption=Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sec. of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organization who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records are subject to audit by the Commissioner of the Revenue? (� COUNTY OF ROANOKE9 VIRGINIA P.O. BOX 20409 CONMUSSIONER OF THE REVENUE ROANOKE, VA 24018 1 Does your organization understand that it is a violation of law to enter into a contract with any person or firm, association, organization (other than another qualified organization pursuant to 5 18.2-340.13 of the Code of Virginia), partnership, or corporation Of any classification whatsoever, for the pu;pose of organizing, managing, or conducting Raffles ? DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES: Article Description Fair Market Value DATE OF RAFFLE9s— If this application is for an ANNUAL RAFFLE PERMIT, list below all dates raffles will be held. Specific, location where Raffle drawing is to be conductedi NOTE: This rmit shall be valid ohly for the above locat on. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half percent (12.5%) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organization is specifically chartered or organized. (County Code §4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018 2 Officers of the organization: e--3 President: 2� i Phone: 9 7 7 L96, Address : c�-2 6-5kL ern ESA I-%wU71/�✓/t � Yid �'T'1�'.� Vice President: J o yer `F Phone: Address: '7Al-,00 9 r- ^�_ .._l 1 n.i_ Secretary: , Address: %n IIIMi11IIr �E v Phone: A 2 W1 AWE Treasurer: �1 Vp 11J e0 X Phone : 112 - Address: Address: LIL `7 LL -7 RD i . I c I. I � 'C_ /9 Member authorized to be responsible for Raffle operations: Name: ��lq,U Home AddressJU.)_ 7�U1i A -)d k L� VI ZV01'7 Phone 3 - G Bus Phone Member responsible for filing financial report required by the code if your organization ceases to exist: Name: `�iq�'!E — E�QETr ' Home Address Phone Bus Phone Does your organization understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? j Has your organization attached a check for the annual permit f in the amount of $25.00 payable to the County of Roanoke? IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMMISSIONER OF TIE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under the penalties of perjury as set forth in 518.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knowledge, information, and beliefs. All questions have been answered. I further swear that I have read and understand the attached copies of sec. 18.2-340.1 et. sec, of the Code of Virginia and section 4-86 A_t,_ sect• of the Roanoke County Code. by: Title CM' Home Address K-3 AL ZcLo 17 Subscribed and sworn before me, this �4a day o 19 7-±� in the County/Gi4of of Virginia. My commission expires: ,zj 19� Notary Public NOT VALID UNLESS COUNTERSIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. A) 1 Date Commiss ner of th& R venue The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA COMIVIISSIONER OF THE REVENUE P.O. BOX 20409 ROANOKE, VA 24018 4 A -101095-4.d ACTION NO. ITEM NO. V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Donation of drainage easements on Lots 8A, 15, 16, 17 & 18, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for drainage purposes, in connection with the improvement and redirection of drainage in the Lost Mountain Subdivision, Caere-Slq Magisterial District of the County of Roanoke: (A). lis a) Donation of drainage easements, fifteen feet (151) in width, on Lots 15 and 16, and on Lot 18, Lost Mountain Subdivision, from CFG Corporation, a Virginia corporation, (Deed Book 1213, page 1340; Tax Map Nos. 84.04-2-15, 84.04-2-16, and 84.04-2-18) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated April 14, 1995, a copy of which is attached hereto. b) Donation of a drainage easement, fifteen feet (151) in width, on New Lot 8-A, Lost Mountain Subdivision, from W. Douglas Prillaman and Brenda Elaine Prillaman (a/k/a Elaine S. Prillaman), husband and wife, (Deed Book 1308, page 258; Tax Map No. 84.04-2-8) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated April 14, 1995, a copy of which is attached hereto. C) Donation of a drainage easement, fifteen feet (151) in width, on Lot 17, Lost Mountain Subdivision, from Eric N. Eanes and Vonda J. Eanes, husband and wife, (Deed Book 1460, page 1766; Tax Map No. 84.04-2-17) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated April 14, 1995, a copy of which is attached hereto. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, & AA*4ig Vickie L. Huymaij- Assistant Coty Attorney ---------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Referred Johnson x ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Vickie L. 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ITEM NO. -- S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1995 AGENDA ITEM: Donation of sanitary sewer easements on Lots 7 and 80, Block 1, Hickory Hill Subdivision, to the Board Of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for relocation of a sanitary sewer easement in the Hickory Hill Subdivision, Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, varying in width, on Lot 7, Block 1, Hickory Hill Subdivision, from William D. Manning and Janice A. Manning, husband and wife, (Deed Book 1204, page 1444; Tax Map No. 67.17-01-09) as shown on a plat prepared by T. P. Parker & Son, Certified Land Surveyor, dated August 17, 1995, a copy of which is attached hereto. b) Donation of a sanitary sewer easement, fifteen feet (151) in width, on Lot 8, Block 1, Hickory Hill Subdivision, from Adelbert E. Kirschner, Jr. and Delores L. Kirschner, husband and wife, (Deed Book 1370, page 498; Tax Map No. 67.17-01-10) as shown on a plat prepared by T. P. Parker & Son, Certified Land Surveyor, dated August 17, 1995, a copy of which is attached hereto. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of these easements. Respectfully submitted, k� V Ak L. Huf an Assistant Cou y Attorney -------------------- ACTION ------------- Approved (x) Motion by: Motion by Bob L. VOTE Denied ( ) Johnson to abnrove No Yes Absent Received ( ) Eddy x Referred ( ) Johnson x To ( ) Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections J ; m QO 0 oo¢� ' N ��P F s W a m� I O qwq,� J JOQmU P s a<CL w zz m a? HOHOd c�wa t i w "tuiu� 22 4i� �aW�ANh �4iu�NP�� Qx 2� $NM 4 2�ai2c��n� 2v,cn 2 �hrhw 2 J•.Nv��ow J ; m W Y 0 oo¢� ' N ��P F s W a m� I O qwq,� J JOQmU P s a<CL CL � R CL 'j'< m? ��I lS FEv- LOU S r,SC NE AR -0 ¢ �s< ��< M TAX PpRC4 Q \ W I- -@:, O I = =��S�Fsp� I w g4.26 0 o tLZZ OI oZQ F- nm � 000¢ d aMU a ¢Z a 210.24 � 5 41,�a56" E � 115.99. TWO Zo U Uven oaY J� Cr I'� W Kira wox m�� w 0 z 0 a e� ynNn �W,W z Logi I~W0L O C. < O �d �o3 -1N3W3SV3 81 W3S — NVS .S1 ISIX3 N�3Q__ 3NVl NO.LWM £Z'Sbl Ol.ZZ'SLZ M 66'6Zl .SS,Zt~£Z N (Hta1M ,OV) 'nIH A)4nx", d%%1AI �o Ah- P,/olk?0V IH 3 K-5 I co IA. � 0 3snoH x01218 F s W a SNILSIX3 Nuj w zz m a? HOHOd c�wa 3NVl NO.LWM £Z'Sbl Ol.ZZ'SLZ M 66'6Zl .SS,Zt~£Z N (Hta1M ,OV) 'nIH A)4nx", d%%1AI �o Ah- P,/olk?0V IH 3 K-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 1995 RESOLUTION 101095-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens (Present only for 2.1-344 (A) 3, and Minnix NAYS: None A COPY TESTE: in - ----- clary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session