The URL can be used to link to this page

Home My WebLink About11/21/1995 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CECIL C. REYNOLDS, JR. FOR OVER FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Cecil C. Reynolds, Jr. was first employed on October 1, 1979 as a laborer in the Building Maintenance Division of the General Services Department; and WHEREAS, Mr. Reynolds has also served as Grounds Maintenance Worker in the General Services Department and Parks Maintenance Worker in the Parks and Recreation Department; and WHEREAS, Mr. Reynolds has exemplified the true spirit of dedication to the Parks and Recreation mission and set a standard for others to follow; and WHEREAS, Mr. Reynolds, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CECIL C. REYNOLDS, JR. for over fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy cc: File A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors D. Keith Cook, Director, Human Resources Resolutions of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ROBERT S. LAMB FOR OVER THIRTY-FOUR YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Robert S. Lamb was first employed on September 1, 1961, as a Laborer in the Solid Waste Division of the General Services Department; and WHEREAS, Mr. Lamb has also served as Motor Equipment Operator and Solid Waste Equipment Operator; and WHEREAS, Mr. Lamb has always been willing to go above and beyond the call of duty in crisis situations, especially during storm cleanups; and WHEREAS, Mr. Lamb has always been ready to assist his fellow employees in completing job assignments and will be greatly missed by the employees of the Solid Waste Division; and WHEREAS, Mr. Lamb, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT S. LAMB for over thirty-four years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its bestwishes for a happy, restful, and productive retirement. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Resolutions of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUYTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-3 OF CONGRATULATIONS TO THE ROANOKE COUNTY PUBLIC LIBRARY ON THE OCCASION OF ITS FIFTIETH ANNIVERSARY WHEREAS, the Roanoke County Public Library was chartered by the State of Virginia on November 10, 1945; and WHEREAS, the Roanoke County Public Library began with a collection of 300 books, housed in a single room, and has grown to include 314,630 items at six libraries; and WHEREAS, Roanoke County, together with Botetourt County, built the first joint library constructed in the State of Virginia; and WHEREAS, annual circulation at the Roanoke County Public Libraries is the highest in the Roanoke Valley and now exceeds more than 782,000 per year; and WHEREAS, citizens made over 633,000 visits to the Roanoke County Public Libraries during the past year; and WHEREAS, the library has grown increasingly more important in meeting the educational and informational needs of its patrons through a diverse collection, access to electronic databases and other online resources; and WHEREAS, the Roanoke County Public Library has, throughout its fifty-year history, emphasized a positive and responsive approach to customer service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby, on behalf of its members and all the citizens who have benefitted through the years, extend its appreciation and congratulations to the ROANOKE COUNTY PUBLIC LIBRARY on the celebration of its 50th anniversary; and FURTHER, the Board of Supervisors does extend its best wishes for another fifty years of service to the community, and urges all citizens to reaffirm their commitment to the Roanoke County Public Library. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Congratulations File f i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-4 OF CONGRATULATIONS TO COUNTY ADMINISTRATOR ELMER C. HODGE, JR. UPON HIS 10TH ANNIVERSARY WITH THE COUNTY OF ROANOKE WHEREAS, in November 1985, Elmer C. Hodge, Jr. was appointed as the Administrator for the County of Roanoke, Virginia; and WHEREAS, his first challenge was dealing with the disastrous results of the Flood of 1985, the worst flood in the County's history; and WHEREAS, since that time, the County has successfully accomplished many projects and programs under Mr. Hodge's capable direction; and WHEREAS, during Mr. Hodge's tenure, the County celebrated its 150th birthday with a huge sesquicentennial celebration, and has been named an All America City, the only county in Virginia to be so honored; and WHEREAS, two major projects, the Smith Gap Landfill and Spring Hollow Reservoir were begun and completed under Mr. Hodge's leadership; and WHEREAS, during the past ten years, Mr. Hodge has continuously exhibited the necessary qualities to direct the administration of the County of Roanoke as it approaches the beginning of the 21st century. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Roanoke, Virginia, offers its sincere congratulations to ELMER C. HODGE, JR. upon his 10th Anniversary as Administrator for the County of Roanoke; and FURTHER, the Board of Supervisors expresses its appreciation to Mr. Hodge for his many contributions in enhancing the quality of life for the citizens of the County of Roanoke, Virginia. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Resolutions of Appreciation File A-112195-5 ACTION NO. ITEM NUMBER .E - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 21, 1995 AGENDA ITEM: Consideration of request from the City of Roanoke to form a Transportation District in the Roanoke Valley COUNTY ADMINISTRATOR'S COMMENTS: Recommend approvd BACKGROUND: At several of the joint meetings with Roanoke City Council, there was discussion on establishing a transportation district in the Roanoke Valley. The issue has also been discussed with other localities, and among staff from the City and County. Subsequently, the Board of Supervisors expressed interest in discussing this issue further with the understanding that all revenues generated in the County from a Transportation District would remain in the County. SUMMARY OF INFORMATION: Roanoke City will be losing considerable federal funding for its Valley Metro system over the next several years with a loss of $190,000 from 1994-95 to 1995-96. As a result, they are pursuing other methods of funding to continue the system. Attached is a letter from Roanoke City Mayor David Bowers providing additional information on the formation of a Roanoke Regional Transportation District. He has also asked that Vinton and Salem consider joining the Transportation District. A Transportation District would provide for an assessment of additional taxes of up to 2% on each gallon of gasoline sold in the City or County or any other locality who wishes to participate. The program would be administered by a Transportation District Commission with representatives from all participating localities. Mayor Bowers has also forwarded a summary of the major points of a proposed Roanoke Regional Transportation District. Among the recommendations are that any revenues generated from the gasoline tax in Roanoke County would be returned to the County to be used for transportation purposes. Consideration of this issue is of some urgency because the proposed legislation must be presented at the upcoming General Assembly session. If the County participated in a Roanoke Regional Transportation District, funds generated from a gasoline tax would provide an additional revenue source to improve County roads. The revenues could also be used to reduce other local taxes paid by Roanoke County residents. FISCAL IMPACT: It is estimated that $485,000 could be generated from the transportation district gasoline tax in Roanoke County. However, this must be offset by a reduction in the real estate tax rate or other locally levied taxes by an amount equal to the amount that would have been allocated for bus services. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the Chairman to appoint the appropriate County officials to meet with similar officials from the City of Roanoke to develop a proposed agreement that would be equally beneficial to both localities. If an agreement can be reached, it will be brought back to the Board of Supervisors for approval. Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Elmer C. Hodge County Administrator ACTION Motion by: Motion by Edward G. Kohinke to approve staff recommendation VOTE No Yes AbwKr Eddy x Johnson x Kohinke x Minnix x Nickens x CITY OF ROANOKE OFFICE OF THE MAYOR 215 Church Avenue, S.W.. Room 452 Roanoke. Virginia 24011-1594 Telephone: (703)981-2444 DAVID A. BOWERS October 26, 1995 !Mayor The Honorable H. Odell Minnix, Chairman Roanoke County Board of Supervisors Post Office Box 29800 Roanoke, Virginia 24018-0798 Re: Regional Transportation District Dear Chairman Minnix: Roanoke City Council is studying the formation of a "Roanoke Regional Transportation District Commission" in accordance with Virginia Code Section 15.1-342 et. seq., contingent upon the Commission benefitting from a dedicated tax on the sale of motor vehicle fuel sold within the Transportation District. The formation of such a district was discussed at the most recent City/County joint meeting. Approval of a district -wide motor vehicle tax requires the subsequent reduction in the local real estate tax rate, or other local levied taxes. The purpose of the Commission would be to preserve and expand the mass transit system within the district, to make the mass transit system safe, convenient, and efficient for the citizens of the district it would serve, and to provide such other transportation facilities and/or services authorized by law that are consistent with more efficiently and/or effectively transporting and facilitating the movement of the citizens of the Roanoke Valley within the district's jurisdiction. As you know, such a Regional Transportation District has been discussed among the Roanoke County Board of Supervisors, the City of Salem, and the City of Roanoke and staffs from those localities as well as staff members from the Greater Roanoke Transit Company (GRTC). I understand that Elmer Hodge has advised Bob Herbert by letter dated September 27, 1995, that the County might be agreeable to participating in negotiations concerning a Regional Transportation District. Attached is a brief summary highlighting the major points that would probably need to be included in any agreement among the jurisdictions that would participate in such a Regional Transportation District. Roanoke City Council would be generally agreeable to the division and disposition of revenues generated, as set forth in Mr. Hodge's letter of September 27, 1995. While the Transportation District Act of 1964 allows a single jurisdiction to form a transportation district if the surrounding jurisdictions do not wish to participate in such a Commission, the City of Roanoke 'the Honorable H. Odell Minnix October 26, 1995 Page 2 believes that it would be in the interest of all the citizens of Roanoke Valley if Roanoke County (including Vinton) and the City of Salem would also participate in a Regional Transportation District. The formation of such a Transportation District would be contingent upon each member jurisdiction dedicating the tax on motor vehicle fuels to the Commission. I am told that under Virginia law, only two transportation districts are currently permitted to assess this tax. Two other districts are expected to request General Assembly taxing authority. For the Roanoke Valley to have this authority, too, certain changes in the Code of Virginia will have to be made during the next Session of the General Assembly if this district is to become effective in the near future. I believe that it would be advantageous to present a united request for such legislation to the legislators representing the County of Roanoke, the City of Salem, and the City of Roanoke. However, if either the County or the City of Salem are not interested in participating in a Regional Transportation District, then the City of Roanoke needs to know this information so that we can conclude our analysis and make a timely decision. Due to the time frame involved, I respectfully request that you advise me at your earliest convenience of the County's position on this matter so that we can hopefully schedule negotiation sessions and meetings with the appropriate legislators. I would appreciate a response by November 15, 1995, if possible. Please respond to Bob Herbert's office by November 15. If you have any questions in the meantime, please contact me or members of the City staff or GRTC staff. Best personal regards. Sincerely, a . W�� David Bowers _ Mayor DAB:jas:js Enclosures r� The Honorable H. Odell Minnix October 26, 1995 Page 3 pc: Members, Roanoke City Council W. Robert Herbert, City Manager, Roanoke, Virginia Wilburn C. Dibling, Jr., City Attorney, Roanoke, Virginia The Honorable Charles W. Hill, Mayor, Post Office Box 338, Vinton, Virginia 24179 Elmer C. Hodge, Roanoke County Administrator, Administrative Center, 5204 Bernard Drive, S. W., Roanoke, Virginia 24018 The Honorable James E. Taliaferro, Mayor, Post Office Box 869, Salem, Virginia 24153 3 lUVru_INK• •0 .• M • •,••• • G•.NIGI •`: .•. • s N0 LeiIVELOKISMIter •. October 24. 1995 1. The Roanoke Regional Transportation District Commission (RRTDC) would consist of the geographical ares comprising Roanoke County, the City of Salem, and the City of Roanoke. However, pursuant to the Transportation District Act of 1964, Virginia Code §§15.1-1342 et. seq., if any contiguous County or City does not wish to join in the Transportation District, then the City or County proposing that District can constitute itself as a single member Transportation District. If Roanoke County or Salem do not wish to join the District at this time, the remaining jurisdictions could form a Transportation District or Roanoke City could elect to form a single member District. (See §15.1-1345) 2. The purpose of the RRTDC would be to improve the transportation system in the Roanoke Valley which is composed of the various transit facilities, public highways, and other modes of transportation. The District would attempt to make the mass transit system in the Roanoke Valley a safe, convenient, and efficient system for the citizens of the Roanoke Valley and to provide such other transportation facilities and services that would be consistent with more efficiently and/or effectively transporting and facilitating the movement of people within the Roanoke Valley. 3. After the Transportation District is created, a commission is created to manage and control the functions, affairs, and property of the corporation and to exercise all the rights, powers, and authority and perform all the duties conferred or imposed on the corporation. The Transportation District is deemed to be a body corporate and politic pursuant to §15.1-1346. The District then c Testes a conmission that has control over the corporation. (See §15.1-1347) The commission is in charge of managing and controlling the functions, affairs, and property of the corporation and exercises all the rights, powers, and authority conferred or imposed upon the corporation. 4. The commission consists of the number of members that the governing bodies determine to be appropriate from time to time. The governing body of each participating County or City appoints from among the men be of the governing body the number of commissioners to which the County or City is entitled. There may also be alternate members appointed. (See §15.1-1348) Each member of the commission must give a bond payable to the Commonwealth before entering upon the discharge of his orher duties. (See §15.-1350). The proposal is that each component government have the right to appoint one (1) conanissioner for every whole increment of 20,000 residents within the portion of the participating County or City that is also within the District. 5. The commission must have regular meetings and they must be held at least once every month at such time and place as the commission shall prescribe. (See §15.1-1352) 6. Section 15.1-1353 states that in order for a quorum and action to be taken by the commission, "A majority of the commission, which majority shall include at least one commissioner from a majority of the component governments, shall constitute a quorum. The Chairman of the Commonwealth Transportation Board or his designee may be included for the purposes of constituting a quorum. The presence of a quorum and a vote of the masority of members present, including an affirmative vote from a majority of the jurisdictions represented, shall be necessary to take any action." 7. All monies from any source whatever shall be collected, received, held, secured, and disbursed by the commission in accordance with any contract of the commission relating thereto. (See § 15.1- 1355) It is the City's understanding that this provision along with the other provisions in the Act would allow the commission to enter into contracts with the member jurisdictions as to how the funds held by the commission could be used or disbursed and that this would be arranged in a manner agreeable to all members of the District. 8. Virginia Code, §§58.1-1719, gL =., allows for the placing of a motor vehicle fuel sales tax in certain transportation districts. At the present time this sales tax of 2% of the ECW price of such fuel sold within the County or City composing the District is allowed in only two Transportation Districts within the state. This is the area where legislation would have to be enacted by the legislators from the Roanoke Valley to allow a similar 2% retail sales tax on motor vehicle fuels to be placed on such fuel sold within Roanoke County, the City of Salem, and the City of Roanoke. Unless the local legislators could obtain passage of the appropriate legislation for such a dedicated sales tax, the formation of a Transportation District may not be feasible or appropriate at this time. In connection with such a sales tax, §58.1-1721 provides that in the first full fiscal year in which the sales tax is levied, the governing body of each County or City in which such tax is levied shall reduce the rate of its real estate tax, or its estate tax and other locally levied taxes in an amount that will reduce tax revenues in the following year by an amount equal to the amount which has been or would have been allocated by the local governing body to the County or City for rail and bus services but is, as a result of the imposition of this tax paid by the commission. As noted, the present legislation only affects two Transportation Districts. These Code sections would need to be amended to confonn to a Transportation District within the Roanoke Valley. This is legislation that needs to be addressed in the immediate future if it is to be presented at the next General Assembly in 1996. 9. Another section ofthe Code that will need to addressed by the legislators is §58.1-1724 which deals with the disposition of tax revenues. That section would need to be amended to provide that the tax revenues that might be received by the RRTDC could be allocated between the member jurisdictions and used by the number jurisdictions for any transportation purpose within their eve jur sdicdO u. The amount allocated to each jurisdiction could be a figure agreed upon by the commission and could be in an amount equal to the amount of fuel tax collected from each respective judsc ictiont, less their prorata share of the commission's administrative expenses as mutually agreed to by the component 80verrmwa However, the City believes that firnds from other sources, such as any grants, etc., should retrain with the commission and be used for the benefit of the district and the mass transit system being operated within the district. 10. The impact of a dedicated tax on the sale of motor vehicle fuels would be offset to some 2 zE-/ extent by the reduction in the real estate tax as required by the Code. The City is willing to discuss this in further detail and perhaps consider a reduction in other taxes levied besides just the real estate tax as allowed by the Code. 11. The City will transfer its equity in the Greater Roanoke Transit Company (GRTC) and the equipment now operated by that company to the commission. The details of such transfer to the commission can be worked out later, but the City does not anticipate this to be a problem in working with the County or the City of Salem. 12. If an agreement can be reached on the concept of the Regional Transportation District at this time, the County, the City of Salem, and the City of Roanoke should be able to arrive at a consensus for a legislative package that can be presented to the legislators from each jurisdiction so that appropriate legislation can be introduced at the 1996 General Assembly to allow the Code of Virginia to be amended for the dedicated fuel tax to apply to any Transportation District that may be formed in the Roanoke Valley. 3 A-112195-6 Item No. Awn - AT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: November 21, 1995 AGENDA ITEM: Request from the City of Salem for assistance with NCAA, Division III and Division II Championships (Stagg Bowl and Basketball Final Four Championship) COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval EXECUTIVE SUMMARY: Roanoke County currently provides $2,500 to Salem in support of the Amos Alonzo Stagg Bowl. Salem now hosts more NCAA Championships than any city in the United States. Salem is requesting that Roanoke County consider an increase of its contribution by $1,500 in order to increase its exposure for the Stagg Bowl as well as host the NCAA Division III Basketball Final Four Championship in March 1996. BACKGROUND: The City of Salem, with the support of the Roanoke Valley, will host the Amos Alonzo Stagg Bowl for the third year on December 9, 1995. The event has brought thousands of fans, players, coaches, sports writers and other media to the Roanoke Valley. In addition, those millions of sports fans have been introduced to the Roanoke Valley through the ESPN network. Salem has also been awarded NCAA Championships in baseball, basketball and softball. These events will garner even more recognition for the Roanoke Valley. The fund raising committee has put together a combination package for the sponsorship of both the Stagg Bowl and the NCAA Division III Basketball Final Four Championship. Roanoke County currently provides $2,500 (Silver Level). The Silver Level combination package (description attached) costs an additional $1,500 for a total of 4,000. FISCAL IMPACT• The Sponsorship Committee has requested that Roanoke County consider becoming a Silver Level Combination Patron. An additional $1,500 is available in the Economic Development Special Events line item. ALTERNATIVES: 1. Continue support of Salem's effort to host a variety of NCAA Division III and II Championships and more specifically retain Silver Level Sponsorship of the Amos Alonzo Stagg Bowl at $2,500. 2. Increase our overall support of Salem's effort to host a variety of NCAA Division III and II Championships by becoming a Silver Level Combination Patron, (Stagg Bowl and Basketball Championship), increasing our financial contribution by an additional $1,500 for a total of $4,000. 3. Take no action. Staff recommends that the Roanoke County Board of Supervisors fund Alternative #2 and authorize an additional $1,500 for the Silver Level Combination Package. No additional funds are required this year and future appropriations for these events will be considered at budget time. R�espectfly submitted: Timothy W./ Gubala, Director Economi evelopment Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved: Elmer C. Hodge County Administrator ACTION Motion by: Motion by Harry C. Nickens to annrove funding of $1,500 from Econ Dev Special Events Budget VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance A-112195-7 Item No. G — -:3 AT A REGULAR MEETI:;G OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'T'Y, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 21, 1995 AGENDA ITEM: Request to use Public -Private Partnership Funds to complete an application for a 1996 ISTEA Grant for the Hanging Rock Battlefield Trail • I��M 4 � 4 1 i-' • i • Yom! � Recommend Approval The Hanging Rock Battlefield and Railway Preservation Foundation was recently awarded $549,300 by the Virginia Department of Transportation (VDOT) to construct the Roanoke Valley's "first" greenway between the Hanging Rock area and the City of Salem. The Foundation has been encouraged by VDOT to complete the plans for the rails -to -trails project that were prepared for the 1995 ISTEA funding cycle. The 1995 grant award did not provide sufficient funding to implement the entire plan. The Foundation has developed Phase I project and has identified a preliminary list of items for funding in a Phase II application. -rne hanging Rock Battlefield and Railway Preservation Foundation is seeking additional funding from VDOT to develop an Intersurface Transportation Efficiency Act (ISTEA) application for 1996. The Foundation is requesting funding from Roanoke County, the City of Salem, and local civic organizations for contributions to assist them in completing the ISTEA application for 1996. The Foundation estimates that an application can be prepared at a cost between $4,000-$5,000. Roanoke County is requested to provide $2,500 of that amount. FISCAL IMPACT: Funds are available in the Economic Development Public -Private Partnership fund. 0 1. Fund the amount of $2,500 requested by the Hanging Rock Battlefield and Railway Preservation Foundation for planning/design of a 1996 ISTEA Phase II application. 2. Do not fund the request. Staff recommends that the Board of Supervisors continue its support of the implementation of the Roanoke Valley's "first" greenway and select Alternative #1. Respectfully submitted: Timothy .j Gubala, Director Department of Economic Development Approved: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Edward G. No Yes Absent Denied ( ) Kohinke to approve funding Eddy x Received ( ) from public-private partner- Johnson x Referred ( ) ship funds Kohinke x To ( ) Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance A-112195-8 Item No. 4�F_ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: November 21, 1995 AGENDA ITEM: Request for Roanoke County to support the Virginia Championship of the Archery Shooter's Association Virginia Championship on June 21, 22, 23, 1996 COUNTY ADMINISTRATOR'S COMMENTS: Joyce Waugh has worked very hard to help bring this event to the Roanoke Valley. She deserves a lot of credit. Recommend Approval. EXECUTIVE SUMMARY: The Virginia Championship of Archery Shooter's Association (ASA) is one of six preliminaries held in the U.S.A. to qualify for the World Championship. This is the first time the event has ever been held in Virginia. The three-day Virginia Championship is a first class event with guaranteed ESPN coverage, 1,000 - 1,500 professional, semi -pro and amateur (youth and adult) shooters. The shooters use three-dimensional animal targets and the event draws an estimated 4,000 - 5,000 visitors to the region. The host hotels will be in Roanoke County with overflow at various other hotels in the region. Estimated direct economic impact in other communities ranges from $.8 million to $2.0 million. Exposure of the Roanoke Valley would be significant including ESPN coverage, national/ international companies (ASA sponsors) and to the 4,000+ visitors for 3 days. Appalachian Power is providing, at no charge, the approved 400+ acre site at Smith Mountain Lake and an estimated $2,500 in support services (electricity, water, bush hogging) for the event. Trebark Camouflage, a Roanoke County based firm, has been our primary contact in attracting this event to the Valley, with Sherry Crumley, Trebark's Vice President, serving as Archery Roanoke Valley's President. Other valley governments and organizations have offered to assist with this event through their staff resources. The County's investment of $2,500 in Public Private Partnership funds and an estimated $2,500 in in-kind Parks and Recreation assistance will leverage $5,000 to $10,000 in private funding and an estimated $20,000 in additional public/private in-kind support. Private funds are being sought under a newly formed 501(c)4 organization, Archery Roanoke Valley, which is composed of representatives from private business, local governments (cities of Roanoke and Salem, counties of Franklin and Roanoke, and Town of Vinton) and non-profit organizations. The Roanoke County Board of Supervisors readopted the Public Private Partnership Policy by Resolution (72793-6) on July 27, 1993 to include tourism related activities. The Roanoke Valley Convention and Visitors Bureau estimates an expenditure of $112 per person per day for visitors (4,000 x 3 days), resulting in an estimated $1.3 million economic impact and an estimated $53,760 in food and lodging taxes. This event partners private enterprises and public entities to meet the level of participation and cooperation that is the intent of the partnership concept. In addition, this event benefits the County and the entire region through its broad reach of multi -state visitors, national exposure and educational benefits to people in the region to this growing outdoor recreational sport. FISCAL IMPACT: Currently, $2,500 is available in the Public Private Partnership Fund for an allocation for matching cash and in-kind funds from private sources for this event. ALTERNATIVES: The Board of Supervisors could 1. through $2,500 from Public 2. through $2,500 from another Fund, or 3. through in-kind resources more difficult. choose to support this event: Private Partnership Funds, funding source, such as the General only, which would make fund raising STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative #1, and authorize use of the Public Private Partnership Policy in the amount of $2,500 to be matched by other public private cash and in-kind assistance for the Virginia Championship of the Archery Shooter's Association on June 21, 22, 23, 1996. Respectfully submitted: yc Waugh Economic Development Specialist Appro . �7� /! 4 � Elmer C. Hodge County Administrator Pete Haislip Director of Parks F. Recreation ACTION Approved (x) Motion by: Motion by Harry C Denied ( ) Nickens to approve to approve funding Received ( ) frompublic-privatepartner-private partner - Referred ( ) ship To ( ) VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Joyce W. Waugh, Economic Development Specialist Pete Haislip, Director, Parks & Recreation Diane D. Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 ORDINANCE 112195-9 FOR AUTHORIZATION TO ACQUIRE NECESSARY WATER AND SEWER LINE EASEMENTS AND PROPERTY TO CONSTRUCT THE FORT LEWIS SEWER SUBMAIN WHEREAS, location plans for the Fort Lewis Sewer Submain Project have been completed and the projects will require acquisition of water and sewer line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the Fort Lewis Sewer Submain Project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on October 24, 1995, and the second reading was held on November 21, 1995. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary water and sewer line easements for the Fort Lewis Sewer Submain Project is hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY OWNER 55.03-03-16 Aaron J. Conner 55.03-03-18 Robert B. Crouse 55.03-03-19 Roanoke Equipment Co. 55.03-03-20 Donald R. Spangler 55.03-03-21 Norma Fisher & Shirley Clements 55.09-01-20 Plantation & Kanter 55.09-01-20.01 Plantation & Kanter 2. That the consideration for each easement acquisition J# shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Sewer Repair and Replacement Fund; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Kohinke to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for November 21, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of Minutes - September 26, 1995 (regular meeting), October 10, 1995. 2. Confirmation of committee appointments to the Industrial Development Authority and the Organ Donation and Tissue Transplantation Commission. 3. Resolution of Appreciation upon the retirement of Robert J. Walawski. 4. Adoption of Resolution supporting the establishment of the Regional Community Criminal Justice Board. 5. Request for transfer of $5,000 from Courthouse Maintenance Funds to the General Services Department to install a new Courthouse security locking system. 6. Donation of a 7.5 foot drainage easement on property of Flora May Clay Elkins on Bunker Hill Drive to the Board of Supervisors. 7. Request for acceptance of Monet Drive and Chagall Circle in the Gardens of Cotton Hill, Section 1, into VDOT Secondary Road System. 8. Request for acceptance of Stonemill Drive and Millwheel Drive, Woodbridge Section 8 and 14 into the VDOT Secondary System. 9. Resolution authorizing an audit of Cox Communications, Inc. on behalf of the Roanoke Valley Regional Cable Television Committee and providing funding. 10. Ratification of appointments to the Community Policy and Management Team. 11. Request to execute an agreement for a stormwater management facility at Valley Techpark. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. 7Ulen, Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Arnold Covey, Director, Engineering & Inspections Diane D. Hyatt, Director, Finance Joseph B. Obenshain, Senior Assistant County Attorney Timothy W. Gubala, Director, Economic Development A -112195-10.a ACTION NO. ITEM NUMBER L--C;� AT A REGULAR 2EETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 21, 1995 AGENDA ITEM: Confirmation of Committee Appointments to the Industrial Development Authority and the Organ Donation and Tissue Transplantation Commission COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval SUMMARY OF INFORMATION: The following nominations were made at the October 24, 1995 meeting. 1. Industrial Development Authority Supervisor Minnix nominated Guy Byrd to a four-year term which will expire September 26, 1999. 2. Organ Donation and Tissue Transplantation Commission Supervisor Minnix nominated Mary Allen to an initial one-year term. RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board ---------------------------------------------------------------- County Administrator ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File Industrial Development Authority File Organ Donation and Tissue Transplantation Commission File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-10.b E%PRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ROBERT J. WALAWSKI FOR OVER NINETEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Robert J. Walawski was first employed on April 30, 1973 as an Inspector in the Engineering & Inspections Department; and also served as Chief Construction Inspector; and WHEREAS, after his retirement on June 1, 1992, Mr. Walawski volunteered his services to the Engineering & Inspections Department for over a year and additionally, came back on a part- time basis whenever necessary; and WHEREAS, Mr. Walawski obtained many certifications while working with the County, among them certified Erosion & Sediment Control Inspections, Virginia Department of Transportation certifications in soils, compaction, nuclear testing, and a certified Class IV Waterworks Operator; and WHEREAS, Mr. Walawski, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ROBERT J. WALAWSKI for over nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors D. Keith Cook, Director, Human Resources Resolution of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-10.c ESTABLISHING BY JOINT ACTION OF THE BOARDS OF SUPERVISORS OF THE COUNTIES OF ALLEGHANY, BATH, BOTETOURT, CRAIG, ROANOKE AND ROCKBRIDGE, AND THE COUNCILS OF THE CITIES OF BUENA VISTA, CLIFTON FORGE, COVINGTON, LEXINGTON, ROANOKE, AND SALEM, THE COURT - COMMUNITY CORRECTIONS REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD. WHEREAS, the Virginia General Assembly has adopted legislation titled the Comprehensive Community -Corrections Act for Local - Responsible Offenders (§53.1-180 et.sect of the Code of Virginia) and the Pretrial Services Act (§19.2-152.2 et. sect. of the Code of Virginia), both of which were effective July 1, 1995; and, WHEREAS, the Virginia General Assembly has previously enacted the Virginia Alcohol Safety Action Program (§18.2-271.1 et. sect. of the Code of Virginia); and, WHEREAS, the Comprehensive Community Corrections Act for Local -Responsible Offenders, the Pretrial Services Act, and the Virginia Alcohol Safety Action Program require the appointment of representatives in establishing a Board to administer the programs; and, WHEREAS, the Code of Virginia requires the localities to submit a Community-based Corrections Plan to the Department of Corrections in order to receive reimbursement for eligible costs of jail construction; and, WHEREAS, the Comprehensive Community Corrections Act for Local -Responsible Offenders and the Pretrial Services Act both 1 mandate that any locality required to submit a Community-based Corrections Plan is further required to establish Community Corrections Programs and Pretrial Services Programs; and, WHEREAS, the Court -Community Corrections Program has provided the criminal justice systems within these localities with sentencing alternatives for certain non-violent felons and misdemeanors since July of 1980; and, WHEREAS, the establishment of a multi -jurisdictional Court - Community Corrections Regional Community Criminal Justice Board will result in a reduction in the program's administrative costs, enhanced funding priorities, the continuation of cost -beneficial dispositional alternatives to the judicial system, increased input of criminal justice professionals within program strategies, without increasing the threat to public safety; and, WHEREAS, the City of Salem has agreed to serve as the administrative and fiscal agent for the aforementioned programs. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke: 1. That the County of Roanoke will implement the Comprehensive Community Corrections Act for Local - Responsible Offenders and the Pretrial Services Act as provided herein; 2. That the existing Court -Community Corrections Program be responsible for the continuation of services to the judicial system, including the implementation of the Comprehensive Community Corrections Act for Local - 2 Responsible Offenders and the Pretrial Services Act, and the continued administration of the Virginia Alcohol Safety Action Program; 3. That it hereby establishes the Court -Community Corrections Regional Community Criminal Justice Board (the Board) hereby appointed pursuant to 53.1-183 of the Code of Virginia; 4. That the representatives of the Regional Board will be agreed to and appointed jointly by each participating locality as follows: a. one representative designated by the Judges of the Twenty-third and Twenty-fifth Judicial Circuits; b. one representative designated by the judges of the Twenty-third and Twenty- fifth Judicial General District Courts; C. one representative designated by the judges of the Twenty-third and Twenty-fifth Judicial Juvenile and Domestic Relations Courts; d. one Commonwealth's Attorney designated by mutual agreement of the Commonwealth's Attorneys serving the jurisdiction of the Regional Board; e. one Chief Magistrate designated by mutual agreement of those serving within the jurisdiction of the Regional Board; f. one Chief of Police designated by mutual agreement of those serving within the jurisdiction of the Regional Board; g. the Sheriff of the County of Alleghany; h. the Sheriff of the County of Botetourt; i. the Sheriff of the County of Roanoke; j. the Sheriff of the City of Roanoke; 3 k. the Jail Superintendent of the Rockbridge Regional Jail; 1. the Public Defender of the City of Roanoke; M. one defense attorney practicing criminal law and recommended by the Roanoke City Bar Association; n. one member of local education from the Twenty-third Judicial Circuit and District; o. one member of local education from the Twenty-fifth Judicial Circuit and District; p. one member of a Community Services Board serving the Twenty-third Judicial Circuit and District; q. one member selected by agreement of the Community Services Boards serving the Twenty-fifth Judicial Circuit and District; r. one member representing the Department of Social Services serving the Twenty-third Judicial Circuit and District; S. one General District Court Clerk designated by mutual agreement of the clerks serving the Twenty- third and Twenty-fifth Judicial Districts; and, t. one representative designated by the fiscal agent of the Regional Board. 5. That the Court -Community Corrections Regional Board shall have those powers and duties prescribed by the Comprehensive Community Corrections Act for Local - Responsible Offenders, the Pretrial Services Act, and the Commission on VASAP. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy 4 A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Jim Phipps, Director, Court -Community Corrections Regional Community Criminal Justice Board Court -Community Corrections Regional Community Justice Board File 5 A -112195-10A ACTION N 0 . ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 21, 1995 AGENDA ITEM: Request for a transfer of $5,000 from the Courthouse Maintenance Account to the Department of General Services to install a new Courthouse Security Locking System COUNTY ADMINISTRATOR'COMMENTS: Recommend Approval EXECUTIVE S'-. MARY : $32,000 was included in the 1995-96 budget to install a security system for the County Courthouse. Proposals have been received for the equipment to complete this project. The base proposal was $32,079.50. Other essential items needed to make the system operate properly include a dedicated computer to operate the electronic system ($1,500), Electronic keys ($1,440) and keying of mechanical docks ($1,800). The Sheriff and Chief Judge of the Circuit Court have requested that the Board of Supervisors approve a transfer of $5,000 from the Courthouse Maintenance Account to allow the completion of this project. FISCAL IMPACT: This request would not require a new appropriation of monies, but would require a transfer from the Courthouse Maintenance Account to complete the project. ALTERNATIVES: 1. Authorize the transfer of $5,000 from the Courthouse Maintenance Account to allow the Department of General Services to complete this security project. 2. Continue to use the locking system in place today. RECOMMENDATION: Staff recommends Alternative number one of transferring $5,000 from the Courthouse Maintenance Account to the epartment of General Services to allow completion of the security project. Respectfully submitted, Approved by,,, ohn M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Adminis-gator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance ACTION NO. ITEM NO. A -112195-10.e AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 21, 1995 AGENDA ITEM: Donation of a property of Flora Drive to the Boar COUNTY ADMINISTRATOR'S COMMENTS: 7.5 -foot drainage easement on May Clay Elkins on Bunker Hill Board Recommend Approval SUMMARY OF INFORMATION: of Supervisors of Roanoke County This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with drainage improvements to property located on Bunker Hill Drive in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a drainage easement, seven and one-half feet (7.51) in width, from Flora May Clay, a/k/a Flora May Elkins (Will Book 49, page 367) (Tax Map No. 77.13-1-14) as shown on a plat prepared by Lumsden Associates, P. C., dated 9 May 1994, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of this easement. The engineering staff recommends acceptance of the easement. Respectfully submitted, V'c ie L. Wnty Assistant Corney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson to approve VOTE No Yes Absent Eddy x Johnson x Kohinke x Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections N 56'00'00"E --- RA 9 EX16T/ i IRON PIN TAX" 77.0-1- 14 LOT 10 LOT II LOT 12 PROPERTY OF F= ORA "AY W.I.41 P4. 367 Q N ti LL o o Q n o N z EX 16T PA IN 6ON6RETB QITGH 85.00 TO P.1. 7.5 --656'00 oo"Yi liiENMORE AVE, i 5UNAER HILL QRi VE 50' Rlw VA. 6%, RTE. 1416 NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIPIITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "X". 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. PLAT SHOWING NEW 7.5' DRAINAGE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY o��F,ALT$O� FLORA CLAY ::CROSS LOT 11, SECTION 3, SURVEY #1, MOUNT VERNON HEIGHTS (P.B. 2, PAGE 67) U VINCENT K �SZ CAVE ROANOKESPRING COUNTYjMAGISTERIAL DISTRICT VIRGINIA `LU SCALE: 1" =30' DATE: 9 MAY 1994 14288 LUMSOEN ASSOCIATES, P. C. C'*D 8uRv 04 ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA --- - COMM. q4,174 7 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY# IN REGULAR MEETING ON THE 21ST DAY OF NOVEMBER, 1995, ADOPTED THE FOLLOWING: RESOLUTION 112195-10.f REQUESTING ACCEPTANCE OF MONET DRIVE AND CHAGALL CIRCLE IN THE GARDENS OF COTTON HILL, SECTION 1, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Recruirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke, Nickens, Minnix Nays: None Absent: Supervisor Eddy A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation r � w- \F•EK 73 scc 688 -tib -L r o. a VICINITYALA P z�\ YOR TH gig b a �. iS°�JNNv w 4.f°f/ �• N - ID - •� r, r.n/.( •.-�'' 'Y •mob Imola O� / �i '. I m ;:��`�'. _� o` ,� ig ��' _ l O ' o: h.,•/ gig a �. iS°�JNNv l I ... / PROPOSED ;�_DD7_7ION SrCWN IN GRA' a • �" p° DESCRIPTION: co , •` , 1) MONET DRIVE FROM THE INTERSECTION OF COTTON HILL ROAD (RT. 688) TO O.C43 MILES EAST. LENGTH: (1) 0.043 MILES (2) 0.07 MILES (3) 0.16 MILES RIGHT OF WAY: (1) 60/50 FEET (2) 50 FEET '3) 50 FEET ROADWAY WIDTH: (1) 36 F=ET (2) 38 FEET (3) 30 FEET SURFACE WIDTH: (1) 22 FE. _' (2) 34 FEET 3) 26 FEET SERVICE: (1) 2 HCMES (2) FOMES 3) 5 HOMES 2) MONET DRIVE FROM 0.043 MILES E-=^ OF INTERSECTIC'_: OF COTTON HILL ROAD 7 -- CUL-DE-SAC. 3) CHAGALL CIRCLE FROM THE INTERSECTION OF MCNET D=IVE TO THE CUL-DE-SAC. J ROANOKE COUNTY LOCATION: ACCEPTANCE OF ROADS SERVING THE GARDENS UTILITY OF COTTON HILL, SECTION 1. DEPARTMENT THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 21ST DAY OF NOVEMBER, 1995, ADOPTED THE FOLLOWING: RESOLUTION 112195-10.g REQUESTING ACCEPTANCE OF STONEMILL DRIVE AND MILLWHEEL DRIVE, "WOODBRIDGE," SECTION 8 AND 14, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved,By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Johnson, Kohinke Nickens Minnix Nays: None Absent: Supervisor Eddy A Copy Teste: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation cc •-- Jr�O- �%� • fi r 71�'- \S�UTHS'_ =R Es ��St 63 wILL='NLEY BLVD V W S,..ja ' 0AWA, P rSIDE ES 7A C "<��IF.�,ST P z ��. ES 7IITES N 5?,n REEN HILL VI CINI T Y111.4 P, 7 NOR TH seae..o e- I v",• x..foa J, ¢RL.ocx 13 _ t Ria w K W ZM ` Cfo/a a`1 -Or �M w. 4.911 v 4091[4 bm l.i� �r } QO S1 al �y9� 0 / 8.oS I 3 r iY�a == ,t ` �� sc..< •"'CSA`I i ...Ili I; ', I'•_.� l 6LOCX 13 2 s>be- AD— —, `�' ryr Arzr== 23--,SSn,•.. ls,s7w� �(l R�. t"JZ6 J/a SI 'I$2i49 7r...wAAtr J' / II 10 • 9 8� 7 7LANAgeuNO /� G 0 2 'S ossa , ons :8 o:Rs Rlg ons g. aas .- o2[s [8 o.as � 7 o.zrs e� o�u •M>' f0 NI vlAr !I[ l[0 .^.-�$O.1)[ e' 02[[ t� �• >a .•G>.. a,+r� -- AU[•- (CR[ ACR[ -lpl[ -- ACR[! ACR[-- ACR[ -- .CII[-.�.[[[ - ACR[ - AC RG1 'e.r w ! ':.I. ` 71 (L ti'o 35 , STONEMIIL DRIVE :WtEs- W < Ac,,�a .�� •�� <,. Tq-,o .p-_ ->.ao •u :12.��.:-c_°°—,,-ih�:° w .:3lLQ ,� >. y 'ZZL��..�alJ.S(a .r..�ZL.'�4.� 9e o9 :�GA�lLQZ' $= a G) ,,. o.lr (0 ^'L2 3 Z/3* ': a7><= 2a 9 S 2 6 I l ti J ••., IS�'$ 16�Sy 179: 18'10: 19 20 21 - 22 �, 23 �J 3 i, a aan x� azse _ o.als G - i,•' / Acll[ r•a:u.Yo.z[a:�o2u:L$oiSs�'so.z[s-•$azzsRl^o?ia[R:$o.z[sR�o.zi>; .., ACR[ -- ACR[ • ACR[ ACRE ACR[ = ACR[ AC [[ ACR[ ACR[ ACR[ .� ACRE! i �,Or/AM � RNAORrr > •}> >>. �- — L/..'C.�10.00' D ! A, L7. DO I)1 PI 0! O ! .04 >.a CPuaS![[ •.• ✓✓NarnN �5�. �' teNlD �.! •!'�• T {L4(l( / NM[!.v Jo.rNSTJN ACtlS. SS. /1 PROP2SED A:..✓: 77TON SHOWN IN GRAY DESCRIPTION: 1) Stonemill Drive from t're intersection of Millbridge Road (Rt. 1168) to the intersection of Millwheel Drive. LENGTH: (1) 0.25 ;'TILES (2) 0.07 MILES RIGHT OF WAY: (_) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 36 FEET (2) 36 FEET SURFACE WIDTH: (1) 32 FEET (2) 26 FEET SERVICE: (1) 27 HOMES (2) HOMES 2) Millwheel Drive from the intersection of Stonemill to the intersection of '^illbridge Road (Rt. 1168). This is a connecting street. ROANOKE COUNTY ACCEPTANCE OF ROADS SERVING WOODBRIDGE SUBDIVISION, ENGINEERING & SECTION 8 AND 14. INSPECTIONS DEPARTMENT r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-10.h AUTHORIZING AN AUDIT OF COX COMMUNICATIONS, INC. ON BEHALF OF THE ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AND PROVIDING FUNDING WHEREAS, the County of Roanoke, Virginia ("County") is the Grantor of a Cable TV Franchise Agreement ("Agreement") entered into on May 1, 1991, by and between the County and Cox Cable Roanoke, Inc. [now Cox Communications, Inc.] ("Grantee"); and WHEREAS, the Agreement empowers the Regional Cable Television Committee to monitor Cox Cable's compliance with the provisions of the cable television Ordinance and Agreement and to coordinate review of Grantee's records; and WHEREAS, no audit of Cox Cable's franchise fee payments has been performed since the franchise was entered into on May 1, 1991; and WHEREAS, the Minneapolis law firm of Moss and Barnett, special counsel for the Regional Cable Television Committee, has submitted a proposal for a "desk audit" of all three jurisdictions' payments, total cost estimated to be between $3,125.00 and $5,000.00. Assuming a desk audit of $5,000.00, and based upon the County's share of Cox Cable's customers of 34%, the County's share of the desk audit would be $1,700.00. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke that an audit of Cox Cable Roanoke, Inc., franchise fee payments for a three-year period, commencing on July 1, 1992, at a total cost to the County of Roanoke not to exceed the sum of $1,700.00, be conducted by Moss and Barnett to confirm that these payments have been in accordance with the Franchise Ordinance and Agreement. This resolution is passed and adopted by the County of Roanoke, Virginia, this 21st day of November 1995. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Aflen, Clerk Roanoke County Board of Supervisors cc: File Joseph B. Obenshain, Senior Assistant County Attorney Diane D. Hyatt, Director, Finance 2 A -112195-10.i ACTION NO. ITEM NUMBER L- /() AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 21, 1995 AGENDA ITEM: Ratification of Appointments to the Community Policy and Management Team COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval BACKGROUND• At the October 24, 1995 meeting of the Board of Supervisors, one of the appointments listed in the agenda package was for Jo Wirth as the parent representative to the Community Policy and Management Team. It was noted that her term expired December 31, 1995. At the inception of the Roanoke County Community Policy and Management Team, the Board of Supervisors appointed two parent representatives and a private provider representative who are not employees of public agencies. According to the bylaws, these appointments are generally for a three-year term. However, for the first year, the terms were staggered so that there would not be a drastic change in membership at any given time. At the present time, the following individuals and their expiration dates should be in effect: Name Organization Term Expiration Date Herb Beskar DePaul Family Services - A June 30, 1996 Private Community Resource Mrs. Jo Wirth Parent Advocate June 30, 1997 Ms. Rita Gliniecki Parent Advocate June 30, 1998 L -i0 When the reports were submitted requesting appointment of Ms. Wirth and Ms. Gliniecki, staff indicated a one year expiration date. However, the expiration dates should have been in accordance with the table above. The Board of Supervisors is requested to ratify the above expiration dates and staff will recommend appropriate individuals for appointment when necessary. I apologize for the confusion in the appointment process. STAFF RECOMMENDATION: Adopt the expiration dates of the citizen members of the Community Policy and Management Team as outlined in the table above. Respectfully submitted, Approved by, John M. Chambl' s, Jr. Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Absent Denied ( ) Johnson to approve Eddy x Received ( ) Johnson x Referred ( ) Kohinke x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Community Policy and Management Team File i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-10.i AUTHORIZING THE EXECUTION OF A STORMWATER MANAGEMENT FACILITY AGREEMENT WITH THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY FOR VALLEY TECHPARR WHEREAS, economic and industrial development serves a public purpose and constitutes a proper function of government; and WHEREAS, managing storm water runoff is necessary to protect the public health, safety and welfare of this community; and WHEREAS, the Board of Supervisors of Roanoke County and the Industrial Development Authority of Roanoke County desire to enter into an Agreement to provide for the construction and future maintenance of the storm water management facility at Valley TechPark. BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That the County Administrator is authorized to execute on behalf of the Boar of Supervisors of Roanoke County an Agreement with the Industrial Development Authority of Roanoke County (the "Authority") for the construction and future maintenance of the storm water management facility at Valley TechPark, all upon form approved by the County Attorney. 2. That the County Administrator is hereby directed to include in the budgets for the Authority for FY 1996-97 and all future years sufficient sums for the maintenance of said facilities. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: if AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk cc: File Roanoke County Board of Supervisors Executive Session Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-12 E%PRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO EUGENE S. GRUBB FOR OVER THIRTY-THREE YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Eugene S. Grubb was first employed on August 22, 1962 as Maintenance Foreman I in the Building Maintenance Division of the General Services Department; and WHEREAS, Mr. Grubb has also served as Parks Maintenance Foreman in the Grounds Maintenance Division of the Parks and Recreation Department; and WHEREAS, Mr. Grubb has exemplified the true spirit of dedication to the Parks and Recreation mission and set a standard for others to follow; and WHEREAS, Mr. Grubb, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to EUGENE S. GRUBB for over thirty-three years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Pete Haislip, Director, Parks & Recreation Resolutions of Appreciation File I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 21, 1995 RESOLUTION 112195-13 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO HERMAN D. FIELDER FOR FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Herman D. Fielder was first employed on July 1, 1980, as a Corrections Office in the Sheriff's Office; and WHEREAS, Mr. Fielder has also served as Deputy Sheriff - Corrections Officer; and Jail Maintenance Deputy; and WHEREAS, Mr. Fielder was awakened many times in the middle of the night to make repairs and keep the jail facility in operation without complaining or expectation of gratuities for his services; and WHEREAS, Mr. Fielder, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HERMAN D. FIELDER for fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Kohinke to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File D. Keith Cook, Director, Human Resources Gerald Holt, Sheriff Resolutions of Appreciation File It A-112195-14 ACTION NO. ITEM NO. I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 21, 1995 AGENDA ITEM: Public Hearing and Approval of a Storm Water Management Program for Single -Family Residential Subdivisions Under the Provisions of Ordinance #112288-7 (Public Works Improvements) 5)a*309104�4 Recommend / / I / EXECUTIVE SUMMARY: The Board of Supervisors directed that a public hearing be held to secure the comments of its citizens concerning the establishment of a storm water management program for single-family residential subdivisions under the provisions of the public works improvements ordinance. After the public hearing the Board may consider the adoption of a Resolution establishing a policy for implementing this program. Over the past year the Board has held work sessions: (1) to consider the complaints of citizens with respect to inadequate maintenance of storm water control facilities by homeowners' associations; (2) to consider regional storm water problems, including the current regional study by the Fifth Planning District Commission; (3) to consider the impact of federal legislation on this issue, and the increased role and responsibility of local governments to address this unfunded federal mandate; and (4) to consider various alternatives for addressing these problems. On September 26, 1995, the Board decided to implement Staff Recommendation #2 which utilizes the 1988 Public Works Improvement ordinance as a limited response to this problem. Under this approach, the County would maintain storm water management facilities in residential subdivisions, upon agreement of all the affected property owners in that subdivision, or after a petition by 75% of the affected property owners, or by an affirmative vote 1 of two-thirds of all the members elected to the Board of Supervisors. The method for financing these costs is through a special assessment added to the property owners' real estate taxes. The Board also directed staff to schedule a public hearing for citizen comment on this special assessment process for addressing storm water problems, and to outline the procedures, standards and forms to be used to implement this limited storm water management program. SUMMARY OF INFORMATION: The procedure for imposing an assessment for this "public works improvement" is described in Ordinance 112288-7. The improvements are ordered by the Board upon the adoption of an ordinance, and the costs apportioned among the property owners. If all the property owners agree, then the ordinance shall authorize the execution of an agreement to administer this project in accordance with County standards and regulations. The County will identify the costs and assess or apportion these costs among the abutting owners. The property owners may deposit with the County the estimated amount of the costs upon the execution of the agreement, or they shall reimburse the County for the costs. A lien shall be recorded against the real estate to secure the reimbursement of the costs. If all the property owners do not agree, the project may be ordered after the Board receives a petition of not less than 75% of the affected landowners, or by a vote of 2/3 of all the members of the Board. The ordinance specifies the form and method of the required notice, and provides for an opportunity to appear before the Board to be heard on this project. It is assumed that most of these projects will be commenced by petition. Once a petition is received to implement a storm water management project in a particular single-family subdivision, then staff shall inspect the storm water management facilities to determine their status with respect to County standards and prepare an estimate of the cost of maintenance and repair. After the required legal notices, the Board must adopt an ordinance authorizing this project for each residential subdivision, and establishing the apportionment of fees among the abutting property owners. An abstract of this ordinance will be recorded among the land records in the Clerk's Office as a lien against the property. Staff recommends that projects be undertaken only at the beginning of each fiscal year (July 1) , and that a "cut-off" of 2 February 1 of each year for the property owners) be established. the Board to plan for the number within the annual budget process will be unduly burdensome, not or collection of installment payme work. —r—/ receipt of petitions (75% of the This cutoff will allow staff and of maintenance and repair projects . Accepting projects in mid -year ly for budget purposes and for the nts, but also for scheduling the In order to implement this program, staff sees the need for additional inspection, engineering, administrative, clerical, and construction (drainage crew) personnel that will be dependent on the response of the various homeowner's associations that may choose to participate. Our recommendation to the Board would be to add an additional member to the current drainage crew. The crew presently operates with only two permanent positions but has been complimented since its inception with temporary employees. The third position on the crew would not only allow for more efficient work on current and future drainage projects, but would allow for proper scheduling of maintenance of detention ponds that would be requested by the citizens and homeowner's associations. Support would come from the current Engineering & Inspections staff in terms of administration, engineering, clerical, and inspection requirements. The three-person crew would be a more efficient work unit and could utilize equipment currently operated by the drainage crew. Scheduling of the detention pond maintenance would be a logical extension of the duties of the current drainage program. It is estimated that the initial start-up cost would be approximately $10,000 for equipment and supplies and an annual operating expense of $30,000 to cover the salary of the additional person. Proceeds from the assessments would go to offsetting these costs, however, it is difficult to project the number of facilities that the County may be requested to maintain in the first several years. In addition, there will be substantial administrative costs to prepare the assessments and billings (Treasurer, Finance, and MIS) and to prepare, record, and file the assessment liens in the Circuit Court Clerk's Office (County Attorney). STAFF RECOMMENDATION: Staff recommends that the Board hold the public hearing to secure comments from citizens concerning this storm water management program, tine -in ad -a -pt the attashed This Resew en wills (a) authorize the creation of a storm water management program for single-family residential subdivisions based upon Ordinance #112288-7 (public works improvement ordinance); (b) approve the design, construction, and maintenance standards for acceptance of storm water management facilities in single-family residential subdivisions; and MOM Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Respectfully submitted, 1 Pao J4� . Paul M. Mahoney County Attorney ACTION VOTE Motion by: Motion by Harry C. No Yes Abs Nickens to approve only items Eddy x (A) and (B) in staff recommend- Johnson x ation and staff to bring back Kohinke x method of funding without using Minnix x general funds on 12/12/95 Nickens x Attachments - Design, Construction, and Maintenance Standards -- Reselutien dutherizing ereatler`r—ez`---stem wd-ter management prGq*am Storm water pond inspection checklist storm water mgt assessment cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility 4 COUNTY OF ROANOKE DEPARTMENT OF ENGINEERING AND INSPECTIONS DESIGN, CONSTRUCTION, AND MAINTENANCE STANDARDS REQUIREMENT FOR ACCEPTANCE OF STORKWATER MANAGEMENT FACILITIES IN SINGLE-FAMILY SUBDIVISIONS I. Purpose The purpose of the County of Roanoke Design and Construction Standards for Detention Ponds is to establish a procedure for requesting the County of Roanoke to accept the responsibility for maintenance of above -ground Detention/Retention Facilities that are located within single family subdivisions. DETENTION BASINS II. Design A. Design of detention basins shall conform to the requirements of the County of Roanoke Drainage Standards (reference Sections 503.02, 503.03, and 505.02). B. The design of the facility and preparation of as -built plans shall be by a Certified Professional Engineer licensed to practice in the Commonwealth of Virginia. III. Construction A. Site Preparations All topsoil, roots, stumps, organics, construction debris and/or other deleterious material shall be stripped and removed from the site. The exposed subgrade shall then be proof -rolled (prior to the placing of any fill on the site). The proof -rolling shall be performed with loaded dump trucks or other (heavier) rubber -tired vehicles. It shall consist of a minimum of four over -lapping passes of the equipment with the latter two passes at right angles to the previous passes. Any areas which rut, shove, pump or fail to "tighten up" will be undercut and replaced as specified below. Slopes which are steeper than 3 to 1 (horizontal to vertical) shall be benched or stepped prior to placing fill on them. No fill shall be placed on a frozen subgrade. The site will be graded at all times to prevent ponding or surface water in fill areas. B. Fill Material If on-site soil is unavailable or unsuitable for fill, then a borrow source may be utilized. Fill material soils, in general, 1. Shall be compactable. 2. Shall be within an acceptable range of moisture content which is readily controlled. 3. Shall not be highly susceptible to volume change 1 (shrinkage or swell) or settlement. �- r Fill materials containing rocks larger than 6 inches (15.2 cm) shall not be used. The uppermost two feet (61 cm) shall not have any rock larger than 2 inches (5.1 cm) in diameter. C. Fill Placement The approved fill shall be placed in 8 inch (20 cm) loose lifts. Each lift shall be spread in uniform layers. Fill soil shall be utilized only within a moisture range of +/- 5% of the optimum moisture content. Compaction of the fill shall be performed with approved equipment. Vibratory equipment is generally more efficient on granular fill soils while sheeps foot equipment is more efficient on fine grain soils. Compaction of the layers shall be continuous and uniform. The fill work shall be graded to prevent ponding or infiltration of rainwater into the fill area. D. Where the embankment is in a fill area, the embankment material shall be placed in lifts not exceeding 8" and shall be compacted to a minimum 95% density in accordance with Section 303 of the Virginia Department of Transportation Road and Bridge Specifications. 1. Field density tests shall be conducted by an independent soils testing laboratory under the direction of a qualified geotechnical engineer and results of the tests shall be furnished to the County of Roanoke as a condition of acceptance of the facility by the County. 2. Sufficient field density tests, as directed by the geotechnical engineer, shall be performed to determine the degree of compaction. Any areas which fail to meet the above requirements shall be reworked and/or recompacted until the required degree of compaction is achieved. E. All disturbed areas shall be covered with 4" of topsoil and seeded in accordance with Sections 602 and 604 of the Virginia Department of Transportation Road and Bridge Specifications. F. Anti -seep collars shall be installed in accordance with the requirements of the Virginia Erosion and Sediment Control Handbook. G. If the facility is over four feet deep, takes over two hours to drain, or the interior slope exceeds 3(H): 1(V), permanent fencing will be required. Additionally, if the facility is in a congested area or will in any way pose a hazard to the general public, fencing will be required. 1. Fencing shall be a minimum of six feet high, a minimum of standard nine gauge chain link fence with one or more locking double gates (minimum ten feet wide) for access. 2 1 H. The minimum slope of the basin "floor" shall be one percent graded to drain to the principal spillway. IV. Access A. Access to the detention facility shall be provided by means of an ingress/egress easement of a minimum 15 feet in width where the slope of the access road is 0% - 8%. 1. Where the slope of the access road is 9% - 18%, the access easement shall be a minimum of 20 feet in width. 2. Where the slope of the access road is greater than 18%, the access easement shall be a minimum of 25 feet in width. 3. Slopes greater than 18% will be considered acceptable for use as access roads to detention facilities on a case by case basis depending on suitability for providing access of machinery and equipment to the individual facility. B. Access road construction shall conform to the following requirements: 1. Width of road shall be a minimum of 12 feet. 2. Road construction shall consist of 165#/sy asphalt concrete, Type SM -2A on a 6" aggregate base and an adequately compacted sub -base of select material. 3. Proper drainage shall be provided for the access road and any ditches, culverts, drainage easements, etc.? shall be shown ont he plans as part of the submittal of the development plans. 4. Access road entrance shall conform to VDOT requirements. V. Bonding & Acceptance of New facilities by Roanoke County A. New detention ponds shall be bonded in accordance with the "Roanoke County Bonding Policy for Subdivision and Site Development." A separate bond for the detention facility will be required and administered apart from the subdivision development bond. B. Acceptance of the detention facility will be considered only after the following criteria have been met: 1. A minimum of 75% of the "Certificates of Occupancy" have been issued for the subdivision and the contributing drainage area to the detention facility has been stabilized in accordance with applicable drainage standards and soil and erosion control requirements. This determination will be made at the request of the developer by the 3 Engineering and Inspections Department on an appropriate status report. 2. All construction and restoration requirements for the detention facility have been completed. 3. All plats and easements have been properly prepared and recorded. 4. Certified as -built plans and copies of compaction tests have been reviewed and approved by the Engineering and Inspections Department. 5. The developer shall warrant the construction of the facility for one year from the date of acceptance by Roanoke County and shall provide acceptable surety in the amount of 50% of the cost of construction of the facility to guarantee the satisfactory performance of the facility. This surety must conform to the requirements of the "Roanoke County Bonding Policy for Subdivision and Site Development." VI. Acceptance of Existing Ponds A. Existing detention ponds within single family subdivisions may be accepted for maintenance by Roanoke County based on the following conditions; 1. The requirements for the design, construction, and access, as outlined elsewhere in this standard, have been met and are deemed adequate by Roanoke County. In this case, the facility would be accepted and an assessment made based on the costs to maintain and insure the facility as prescribed elsewhere in this standard. 2. If the requirements for the design, construction, and access, as outlined elsewhere in this standard, have not been met, Roanoke County will advise the applicant of what improvements are needed to become eligible for acceptance. The applicant can choose to make the needed improvements to the facility prior to acceptance by Roanoke County or can request that Roanoke County make the improvements and add the cost of said improvements to the individual lot assessments after acceptance of the facility by Roanoke County. 3. A petition signed by 75% of the property owners within the affected subdivision is presented to the Board of Supervisors. 4. Adoption of Ordinance by the Board of Supervisors authorizing the acceptance of these facilities for maintenance. VII. Deadline For Acceptance of Facilities The deadline for petitioning the Board of Supervisors to 4 stm,wtr.de assume the responsibility of management facility starting year is February 1st. 5 /-i maintenance of a stormwater in July of the current fiscal 1A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 21, 1995 ORDINANCE 112195-15 TO CHANGE THE ZONING CLASSIFICATION OF A 1.109 -ACRE TRACT OF REAL ESTATE LOCATED ON THE WEST SIDE OF SHADWELL DRIVE (TAX MAP NO. 28.05-2-12.1) HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF IUE LOCAL 162, INC. WHEREAS, the first reading of this ordinance was held on October 24, 1995, and the second reading and public hearing were held November 21, 1995; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 6, 1995; and, WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.109 acres, as described herein, and located on the west side of Shadwell Drive (Tax Map Number 28.05-2-12.1) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-1, Office District. 2. That the owners of the property, Devin and Audrey Muller, have voluntarily proffered in writing the following conditions which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts. a) The property will be developed in substantial conformity 1 with the concept plan prepared by Lumsden Associates, Engineers, Surveyors & Planners, under date of August 31, 1995, which concept plan is submitted herewith. b) That the building itself will substantially conform to the floor plan prepared by Mod-U-Kraf Homes Inc., under date of September 6, 1995, as presented to the Planning commission, which plan is submitted herewith. c) That the exterior will be finished to grade. 3. That this action is taken upon the application of IUE Local 162, Inc. 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Shadwell Drive at the southeasterly corner of the 0.335 acre parcel of F & W Developers; thence, leaving Shadwell Drive S. 04 deg. 31' W. 156.83 feet to a point in the middle of Summerview Drive; thence, with the same and with the curved line to the right having a chord bearing and distance of N. 9 deg. 06' 32" W. 154.08 feet and an arc distance of 154.74 feet to a point; thence N. 70 deg. 80' 58" E. 128.74 feet to a point; thence N. 15 deg. 13' 04" E. 355.05 feet to a point; thence N. 63 deg. 45' 18" E. 50.79 feet to a point on Shadwell Drive; thence with the same S. 09 deg. 05' 36" W. 490.06 feet to the point and place of BEGINNING and containing 1.109 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: None ABSENT: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney --- C 4 � j/ � v �-�• _ -rya Qy �J _ -------------------------- Le By GGO� v D o tJ�`S I .O•'� O2''4 I I _ I 3.�OW.O?sr�� clRAxce "46.05 I ' 00M00t y� w coo K5 � 9, C-v�9'-ING 601 N 0 R 1' N 1 esel \ 9 I est,6 ,141, e179 / � 7 .'f- �• v .: amt tel .. __ .•. ' a 3 ` Z \ = \ 0 ' e1o. /0 2. CJ a _�. 136' 137 s 3s ac cc : i 1_ 171 1 : ( ac \ 13 5 \ 133 '� „J= \ J1 II ` 1 C 132 C 11 i3.1 �\ e�.' 111 �,�a _�• _' �� \ 12 \ 1 `�1 ' l ,1 5 , 6t 7,' 'I1�� 13. 'l \ \ • z \ X324 \ c 1 •121 3 1�, m ^ a 9 y \ 1 : a, a n, • 6 _ 2 e,�r /13.29 2' \' 12 0�' r 5 '- ey2 3 �'� 21 •1y I 26`Gc \ t 30 8551 !6 17 14 \ \G , 1 I _ DEPA.p' xoz--,i' OF P' l- MDG WE LOCAL 162 INC. A,VI ;G R-1 TO C-1 D ZON \ 28.05-2-12.1