HomeMy WebLinkAbout1/23/1996 - Adopted Board RecordsA-012396-1
ACTION 110.
ITEM NUMBER �E —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 23, 1996
AGENDA ITEM: Amendments to the Length of Service Awards Program for
the Volunteer Fire, Rescue and Auxiliary Police
Personnel
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This strengthens the program. Perhaps in the budget process we can find some way to
increase the appropriation.
EXECUTIVE SUMMARY:
In 1988, the Board of Supervisors approved a Length of Service
Awards Program to be administered by Volunteer Fireman's Insurance
Services, Inc. for Volunteer Fire, Rescue and Auxiliary Police
personnel. The program provides monthly retirement benefits to the
volunteers based on personnel meeting certain yearly requirements of
volunteer service. Personnel are given a retirement benefit of ten
dollars per month for each good year of service up to maximum of
twenty years of service. They start receiving their benefit at age
fifty-five. The premium to the program is actuarially calculated and
is included in the Employee Benefits Departmental account of the
County budget annually.
The Board of Supervisors appointed a Board of Trustees comprised
of volunteer and County personnel to administer the program. In
accordance with the provisions of Section 7.1 (Amendments Generally),
the Board of Supervisors must approve any amendments to this plan.
Recently, the Board of Trustees were made aware of a discrepancy
between the information booklets distributed to the volunteers by the
Insurance Service at the beginning of the program and the language in
the adoption agreement and master plan for the program. The
discrepancy relates to the definition of disability and distributions
to members of the present value of their accrued benefit. The plan
called for payment of benefits for disabilities based upon "line of
duty", yet the distributed information related to disabilities from
"any cause". The Board of Trustees have been advised and assured by
the Volunteer Fireman's Insurance Services, Inc. that the plan was
established and administered based on the language of the material
distributed to the volunteers and the premium calculations were based
on these concepts. The plan is actuarially sound, however, there are
three cases pending settlement until the language can be reconciled.
The settlement value of these three cases is approximately $15,793.
The attached amendments have been drafted by VFIS and the Board
of Trustees and reviewed by the County Attorney to reflect the
definitions that have been used. The amendments accomplish two
purposes. First, it changes the disability provision to "line of
duty" instead of "any cause" and uses the criteria for disability as
described by the Social Security Administration. Second, these
amendments address payments to members based upon lump sum present
value of :accrued benefits. The proposed amendments would be
retroactive to the date of inception of the plan of January 1, 1989.
Attachment A shows the proposed amendments to the plan by
striking through the language being removed and depicting the
language to be included. Attachment B shows the printed material
given to volunteers about the program. Section 11 deals with the
definition of disability "from any cause" instead of "line of duty".
As an additional incentive to recruit and retain volunteers, the
Board of Trustees recommends increasing the benefit from $10 to $12
per month as described above effective April 1, 1996. This change
can be accomplished using monies appropriated in the current budget.
FISCAL IMPACT•
None. The rates have been calculated based upon the concept of
the language included in the amendments and monies are included in
the Employee Benefits group of accounts to cover this program.
ALTERNATIVES:
1. Approve the proposed amendments to the language of the plan and
make them retroactive to the plan implementation date of January
1, 1989. This would allow the payment and settlement of pending
disability cases, but would require future disabilities to be
related to "line of duty". Also, approve the increase in the
level of benefit from $10 to $12 as described above. No
additional funding is required.
2. Approve amendments to the language of the plan as of this date
and not make them retroactive. Deny payment of the pending
disability cases and cover only "line of duty" cases in the
future. Also, approve the increase in the level of benefit from
$10 to $12 as described above. No additional funding is
required.
3. Change the plan to cover disabilities "from any cause" as stated
in the published material and settle the pending claims.
Approve the increase in the level of benefit from $10 to $12 as
described above. No additional funding is required.
STAFF REC0101ENDATION:
The Board of Trustees and I recommend Alternative 1, approving
the proposed amendments retroactive to January 1, 1989. This would
provide coverage to the volur_teers based upon "line of duty" instead
of those described in the printed material given to the volunteers.
This would not cost the program any additional monies since the
premiums have been actuarially calculated. We would settle the
pending cases and increase t:"_e benefit from $10 to $12 per month per
year of service to assist in recruitment and retention of volunteers.
The Volunteers covered by this program will be notified of the option
chosen.
Re pectfu submitted, Approved by,�.
j VVI
y She r Elmer C. odge
Volunte Coordinator County Administrator
Fire and Rescue Department
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by H. Odell
Minnix to approve Alternative
#1, but with effective date of
amendments at 1/1,(96
cc: File
Amy Shelor, Volunteer Coordinator Fire & Rescue Dept
Thomas C. Fuqua, Chief, Fire & Rescue
D. Keith Cook, Director, Human Resources
VOTE
No
Yes Abs
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
x
cc: File
Amy Shelor, Volunteer Coordinator Fire & Rescue Dept
Thomas C. Fuqua, Chief, Fire & Rescue
D. Keith Cook, Director, Human Resources
E-)
ATTACHMENT A
SECOND AMENDMENT TO
THE ADOPTION AMENDMENT AND
FIRST AMENDMENT TO THE MASTER PLAN
FOR VOLUNTEER FIREMEN'S INSURANCE SERVICES, INC.
LENGTH OF SERVICE RETIREMENT PLAN
BY THE COUNTY OF ROANOKE, VIRGINIA
The County of Roanoke, Virginia hereby amends, effective as of January , 1996,
that certain Adoption Agreement dated April 5, 1989 (the "Agreement") and the Master Plan
(the "Plan") entitled the "Roanoke County, Virginia, Volunteer Firemen's Insurance Services,
Inc., Length of Service Awards Program Master Plan," which has been attached to and made
a part of the Adoption Agreement, as follows:
1. Section 12 of the Agreement, entitled "Form of Retirement Benefit," is hereby
deleted and the following new Section 12 is substituted in lieu thereof:
(12) Form of retirement benefit:
Refer to Seetion 2. 1 (dd) of the Master Plan doettment.
A Participant's vested and accrued retirement benefit.shall take the forni of a Ten Year
- ,w
Certain And Continuous Annuity as such term is defined in Section 2.1(dd) of the
Master Plan.
2. Section 14 of the Agreement, entitled "Death Benefit," is hereby deleted and the
following new Section 14 is substituted in lieu thereof:
(14) Death Benefit:
In the event of a Participant's death prior, to Retirement, the Participant's' benefictaty
will `receive a payment or -payments equivalent to the proceeds payable to Owner on the
applicable life insurance policy having a face amount equal,,to$5;000:,
3. Section 2.1(m) of the Plan, entitled "Disability," is hereby deleted and the
following new section 2.1(m) is substituted in lieu thereof:
Section 2. 1 (mh
Disability shall mean a disabiiity pre-ventsPartieipant: •
Page 1
ATTACHMENT A
4. Section 6.3 of the Plan, entitled "Disability," is hereby deleted and the following
new Section 6.3 is substituted in lieu thereof:
.Disability.
.. pant••% Yes ed ift MIRA-
Page 2
..
&1mv
414=
;
..
Page 2
ATTACHMENT A
5. The first sentence of Section 2.1(e) of the Plan, entitled "Actuarial Equivalent," is
hereby deleted and the following new first sentence of Section 2.1(e) is substituted in lieu
thereof:
Section
tmder the terms of this •
is the ttetuarial equivalent of a stated _ _ and
shall have _ __
e presentvaitte aft the date payment eantmenees as stteh benefit, exeept as provided i_n
Seeti•
6. Section 2.1(dd) of the Plan, entitled "Straight Life Annuity," is hereby deleted and
the following new Section 2.1(dd) is substituted in lieu thereof:
Section•d
straiffht 1:i&r.. � �wljljlx shall mean a retirement ammity for the life of th�e
•.. Benefits the ..
Ten Year Certain 'And7 Continuous Annuity shall mean a retirement annuity for the life
of the Participant with a°guarantee of 120- payments payable` inclusively to the
Participant and ',to '4s designated Beneficiary,
7. Section 6.1 of the Plan, entitled "Straight Normal Retirement," is hereby deleted
and the following new Section 6.1 is substituted in lieu thereof:
Section 6.1:
Straight Normal Retirenient. AParticipant -shall; on or after Normal R.etirement Age;;
be entitleci'todeceive hisAccrued Benefit, as determined under Section.9 of the
Adoption Agreement, beginning at the time specified in"Section 5 1. of the Plan.
8. The first sentence of Section 6.4 of the Plan, entitled "Termination of
Membership," is hereby deleted and the following new first sentence of Section 6.4 is
substituted in lieu thereof:
Page 3
ATTACHMENT A
Section.
Termination of ?4efnb.grUb..j.p. A •
artieipant shall, upon his termittation
Member other than for Retirement, Bisability or Death as deseribed in Seetieft
6.1, 6.2 or 6.3 be entitled to reeeive a benefit equal to the vested amotint of this
AeeFded Bemfit to whieh he is etttitled as determined tinder Seetion • of the
A Participant, upon his termination as a Member other than for Retirement, Death or
Disability as described in Sections 6.1, 6.2 or 6.3 ' respectively, shall. be entitled to
receive a benefit equal to the vested amount of the Accrued Benefit"to Which'he is
entitled as determined under Sections 9 and 134 the Adoption Agreement "Me-
benefit,
Thebenefit. shall be paid beginning on the first day of the first month following the
Participant's attainment of Normal Retirement Age,
9. The first sentence of Section 6.5 of the Plan, entitled "Designation of Beneficiary,
is hereby deleted and the following new first sentence of Section 6.5 is substituted in lieu
thereof:
Section•.5(a) Designation of
Eaeh Partieipaftt may designate from time to ti att or persetts
.. ary•
benefits.enefieiaries to whem beftefita-ut.e. See.tt 6.2 are to be paid
if lie dies while entide to
(a)M Each Participant may , designate from time to time any pe"rson or persons as ;phis
Beneficiary or Beneficiaries"tow hom an affected benefits "under`Anc�ie VI are to
Y
paid;if he dies while entitled to benefits. Each beneficlaryjdesignationshall be na�e"on
a krm,prescribedby the Owner during
designation, iledwith the Owner shall revoke all Beneficiary designations previ
made by that Participant The revocation of a Beneficiary designation shall not,>'edure
�.. v
the consent of any designation Beneficiary.
,�....,_
IN WITNESS WHEREOF, and intending to be legally bound hereby, the County has
executed this Amendment this day of January, 1996.
WITNESS:
Name Printed:
Home Address:
Page 4
COUNTY OF ROANOKE, VIRGINIA
Title: Chairman, Board of Trustees
Roanoke County Length of
Service Awards Program
ATTACHMENT B
E- i
ROANOKE COUNTY, VIRGINIA
ROANOKE, VA
LENGTH OF SERVICE AWARDS PROGRAM
EXPLANATION OF BENEFITS
1) EFFECTIVE DATE OF PLAN: 01/01/89.
This is the date used to determine members ages and years of service
and is the date Roanoke County, VA selected for the plan to begin.
EFFECTIVE DATE OF LIFE INSURANCE: 09/01/88
2) ELIGIBILITY: When you first become enrolled in the Length of Service
Awards Program.
A) CURRENT MEMBERS: If you were active on the effective date and
have:
1. Completed 3 years of emergency service, and
2. Attained age 18, and
B) NEW' MEMBERS: You are eligible to participate in the plan on the
Anniversary date if you have:
1. Completed 3 years of emergency service, and
2. Attained age 18, and
3. Not attained age 55.
C) No member entering the plan may be disabled.
3) ANNIVERSARY DATE: JANUARY 1—. This is the date selected by the
sponsor on which qualification for participation is determined for all
members on a yearly basis.
ANNIVERSARY DATE OF LIFE INSURANCE: SEPTEMBER 1
4) ENTITLEMENT DATE: This is the date on which your monthly benefit will
begin.
A) Attainment of age 55 or
B) Completion of 1 year of plan participation, whichever is later.
C) No monthly benefits will be released until the plan has been in
effect for 3 years.
5) MONTHLY BENEFIT: At entitlement age, you are entitled to receive
monthly income for life.
ATTACHMENT B
6) BENEFIT FORMULA:
You will earn your retirement benefit as follows:
A) $10.00 per month at your entitlement age for each year of credited
past service up to a total of 10 years completed before the
effective date of the plan. (service prior to 1/1/89 and
excluding service before 1/1/79.)
B) $10.00 per month at your entitlement age for each year of credited
future service. (service after 1/1/89)
C) Maximum credit for years of total service is 20.
D) Maximum monthly benefit at your entitlement age is $200.00.
E) Minimum monthly benefit is $50.00 if a member remains active until
the entitlement age. The minimum does not apply to members
terminating before the entitlement age.
7) CREDITED SERVICE: Benefits accrue, or are earned, for each year of
credited service in accordance with the point system Roanoke County,
VA adopted or the existing method currently utilized in determining
active membership status. Active service before the effective date is
included in determining your years of service.
8) PROJECTED MONTHLY BENEFIT: This is the maximum monthly benefit that
you could earn if you remain active with the organization each year
until your •entitlement age. This maximum could be raised in the
future by the plan sponsor subject to an actuarial review. This
review would illustrate the funding requirements and actuarial
soundness of the proposed changes.
EXAMPLES
A) If you have 5 years of past service and you can earn 25 years of
service after the effective date of the plan, under the benefit
formula, 5 years of past service, times $10.00 per year equals
$50.00. Additionally, 25 years of future service times $10.00 per
year equals $250.00. When these two amounts are added together
the sum is $300.00. Because the benefit formula provides for a
maximum benefit of $200.00 the projected benefit payable at
entitlement age would be $200.00 per month.
B) If you have 2 years of past service and you can earn 18 years of
service after the effective date of the plan, using the same
formula, the past service credit will be $20.00 ($10.00 per year
times 2 years). The future service credit will be $180.00 ($10.00
per year times 18 years). The sum of the two ($20.00 plus
$180.00) equals $200.00 which is your projected monthly benefit.
ATTACHMENT B
9) BENEFIT ACCRUAL: The accrued benefit is your benefit actually -earned
as of the latest anniversary date. A portion of the projected monthly
benefit is earned for each year of credited service.
EXAMPLES
A) You have 5 years of past service and you have earned 5 years of
service after the effective date of the Plan. Under the benefit
formula, 5 years of past service, times $10.00 per year equals
$50.00. Additionally, 5 years of future service times $10.00 per
year equals $50.00. When these two amounts are added together the
sum is $100.00. This is your present accrued benefit.
B) You have 2 years of past service and you have earned 3 years of
service after the effective date of the Plan. Using the same
formula, the past service credit will be $20.00 ($10.00 per year
times 2 years). The future service credit will be $30.00 ($10.00
per year times 3 years). The sum of the two ($20.00 plus
$30.00)equals $50.00. This is your present accrued benefit.
C) You have 0 years of past service and you have earned 3 years of
service after the effective date of the plan. Under the benefit
formula, you have 3 years of total service at $10.00 per year.
Your accrued or earned benefit to date is $30.00.
10) VESTING: This is ownership in, or a non -forfeitable right to benefits
earned or accrued. It is based on years of credited service (not
years of plan participation).
.
A) Termination of active service due to disability while an active
participant in the plan entitles you to 100% of your accrued
(earned) benefit payable in a lump sum amount (refer to Section
11, Disability Benefit for a complete description).
B) Termination of active service due to reaching the entitlement age
entitles you to 100% of your accrued (earned) benefit payable the
first month after you attain the entitlement age as monthly income
for life (refer to Section 5, Monthly Benefit for a complete
description).
C) Termination due to death while you are an active participant in
the plan entitles your survivors to the pre -retirement death
benefit. (Refer to Section 12, Pre -Retirement Death Benefit, for a
complete description.)
D) Termination for any reason (other than disability, entitlement
age, or death) may still entitle you to ownership in a portion of
your accrued (earned) benefit. (Refer to Example B under
Vesting.)
ATTACHMENT B
If you have years of service before the effective date, you may
already be partially or fully vested. Because of the high
turnover within the fire service during members' early years, no
benefits are payable to any member who leaves with less than 5
years of service. Since the purpose of this plan is to provide an
incentive for continuous service, vesting begins after 5 years and
increases based on the following schedule:
YEARS OF SERVICE <5 5 6 7 8 9 10
VESTED % 0 50 60 70 80 90 100
EXAMPLES:
A) Using example A from the previous section on Benefit Accrual, we
determine that your accrued benefit is $100.00 and you have 10
years of service. In referring to the preceding schedule, 10 or
more years of service entitles you to 100% vesting. Therefore, if
you terminate membership at this time, the amount of monthly
benefit payable at your entitlement age would be 100% which equals
$100.00.
B) Using example B from the previous section on Benefit Accrual, we
determine that your accrued benefit is $50.00 and you have 5 years
of service. In referring to the vesting schedule, 5 years of
service entitles you to 50% vesting. Therefore, if you terminate
membership at this time, the amount of monthly benefit payable at
your entitlement age would be 50% of your accrued benefit which
equals $25.00.
C) Using example C from the previous section on Benefit Accrual, we
determine that your accrued benefit is $30.00 and you have 3 years
of service. In referring to the vesting schedule, 3 years of
service entitles you to 0% vesting. Therefore, you are not
vested. If you terminate membership at this time, no benefits are
payable.
11) DISABILITY BENEFIT: In the event you become totally and permanently
disabled from any cause prior to retirement while an active
participant and are certified so by Social Security, you will receive
an immediate payment from the plan in an amount equal to the present
value of your accrued benefit. This amount would be the lump sum
deposit needed today to provide your accrued benefit at your
entitlement age. In addition, if you are under age 56 at the time of
your disability, the plan will maintain the life insurance benefit.
In the event you are not covered by Social Security but are completely
disabled, the insurance carrier will make the determination.
Total disability is defined as the inability to perform the duties of
any occupation for which you are qualified by reason of your training,
education or prior work experience.
R`
ATTACHMENT B
12) PRE -RETIREMENT DEATH BENEFIT:
Prior to entitlement age, you will be covered 24 hours a day by a life
insurance policy; benefits are payable for loss of life from any
cause, whether in the line of duty or not.
Standard policy provisions apply:
A) Mistake In Age - If your age is mistated, the amount of the death
benefit will be what the premium paid would buy at your true age.
B) Suicide - If you commit suicide within two years of the effective
date, the death benefit will equal premiums paid plus interest at
4%.
C) The amount of the pre -retirement death benefit for each
participant is $5,000.
D) If you are age 49 or under at the time of entry into the plan, you
are provided coverage through an interest sensitive permanent life
insurance product. This concept is utilized because of the level
cost, competitive cash value accumulation, and the flexibility of
product design.
At termination of membership for any reason, including attainment
of entitlement age, the following options are available.
1) If you are fully or partially vested at termination:
a) Your policy can be cancelled and the cash value, if any,
used to provide a portion of your monthly benefit;
b) The cash value, if any, can be borrowed by the sponsor and
used to provide a portion of your monthly benefits and the
Policy given to you. In this case, you would continue
paying the premiums plus interest on the loan. The death
benefit would be the original face amount minus the amount
borrowed.
1) If you are not vested at termination:
a) Your policy can be cancelled and the cash value, if any, would
remain with the plan assets;
b) The cash value, if any, can be borrowed by the sponsor and
added to the plan assets, and the policy given to you. Again,
in this case, you would continue paying the premiums plus
interest on the loan. The death benefit would be the original
face amount minus the amount borrowed.
E) If you are age 50 or over at the time of entry into the plan, you
are covered by yearly renewable term insurance, a more
cost-effective method of providing insurance for a participant
within a few years of the entitlement age. However, this cost
will increase each year until the coverage terminates at your
entitlement age.
ATTACHMENT B
F) If you are age 64 or under at the time of entry into the plan, you
are provided a Guarantee Issue Life Insurance Policy. This means
You will not have to provide any medical information as you are
entitled to the life insurance benefit whatever your state of
health.
G) If you are age 65 or over at the time of entry into the plan, you
will be required to provide medical information to be considered
for the life insurance benefit.
13) TAXATION•
A) It is the opinion of our legal counsel that there will be no
additional tax consequences to you on the money put away on your
behalf until such time as you attain the entitlement age and begin
to receive your monthly income. At that time, the monthly
payments will be treated as ordinary income by the IRS.
ACTIO.'r ;TO. A-012396-2
ITEM NUMBER �(
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 23, 1996
AGENDA ITEM: Request to Amend the General Relief Plan of the
Roanoke County Department of Social Services
COUNTY ADMINISTRATOR'S COMMENTS:
This is a curious request from the State. It maybe the prelude for the shifting of responsibilities to localities. We
need to adopt the proposed amendment to maintain state responsibility.
BACKGROUND:
General Relief is a public assistance program, administered by
the Department of Social Services, which provides emergency and non-
emergency assistance to qualified persons. One time, in a six month
period, emergency, short-term assistance can be provided when the
customer has had a change in financial circumstances through no fault
of their own. They may be eligible for up to $200 rent/mortgage
assistance and up to $50 assistance with a utility cut-off bill. One
time in a twelve month period, a qualified person may receive up to
$200 medical assistance (visits and prescriptions) and $100 emergency
SSI assistance.
Non -emergency maintenance money is available to a person who has
a medical statement indicating the inability to work for at least a
three month period and, also, an application must be placed for SSI.
A qualified person can receive up to $200 per month medical
assistance and $157 per month maintenance assistance (no maximum at
this time).
Our FY 95-96 budget for General Relief is $190,000 (63%
state/37% local). Expenditures through December 1995 were
$58,823.84. The General Relief Program has assisted 245 individuals
in the non -emergency component (monthly average 30-35) and 267
individuals in the emergency component from July 1, 1995 through
December 31, 1995.
We have the ability to amend our General Relief plan to include
a revision that "When the locality has used all the state -local
funds, the General Relief program will cease and will not continue
using local only funds, and the program will be reinstated when
state -local funds become available". If the revision is not made to
the plan, the locality could be legally required to continue the
program using 100% local only funds, after state -local funds are
depleted.
Although the proposed State Budget includes language to reduce
the level of benefits under the General Relief Program, this change
is recommended tc protect the current as well as future budget
implications to the County.
FISCAL IMPACT•
Unless the Seneral Relief Policy of the Roanoke County
Department of Social Services is amended, the County will be
responsible for all expenditures above the $190,000 State/Local
budget currently in place. By approving the proposed amendment to
the plan, once the State/Local monies have teen expended, the
benefits would cease until additional State/Local monies are
provided.
ALTERNATIVES•
1. Amend the General Relief plan of the Roanoke County
Department of Social Services to include the statement
"When the locality has used all the state -local funds, the
General Relief program will cease and will not continue
using lccal only funds, and the program will be reinstated
when state -local funds become available-, thus maintaining
the current local match at 37%.
2. Do not amend the General Relief plan and the Board must
approve 100% local funds once the state -local funds are
depleted.
STAFF RECOMMENDATION:
Staff recommends alternative one.
Respectfully submitted,
Appro)/aed
by
/rJ�4 'y / 1cGa•w "�
ZCO
xW
Bet y R. McCr"ry, Ph.D.
Elmer
C. Hodge
Director of Social Services
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (x) Motion by: Motion
by H. Odell
No
Yes Abs
Denied ( ) Minnix to approve
Alternative
Eddy
x
Received ( ) #1 - Amendments to Plan
Harrison
x
Referred ( )
Johnson
x
To ( )
Minnix
x
Nickens
x
cc: File
Dr. Betty R. McCrary, Director, Social Services
John M. Chambliss, Jr., Assistant County Administrator
K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 23, 1996
RESOLUTION 012396-3 SUPPORTING THE SUBMISSION
OF AN ISTEA TRANSPORTATION ENHANCEMENT GRANT
APPLICATION OF THE VIRGINIA RECREATIONAL
FACILITIES AUTHORITY FOR THE BRUGH TAVERN
PROJECT AT VIRGINIA'S EXPLORE PARR IN ROANOKE
COUNTY
WHEREAS the Virginia Recreational Facilities Authority (VRFA)
currently is involved in a project to move, renovate, and
adaptively reuse the historic Brugh Tavern at Virginia's Explore
Park, to the benefit of the citizens of Roanoke County and western
Virginia both through the preservat-on and interpretation of our
heritage and the further development of our tourist industry; and
WHEREAS the VRFA already has obtained $1,000,000 in private
funding to begin this project; and
WHEREAS the VRFA is seeking Virginia Department of
Transportation funding through the Intermodal Surface
Transportation Efficiency Act (ISTEA) for the sum of $436,669 to
complete this project,
THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. That the Board of Supervisors endorses and supports both
the Brugh Tavern project and the request of the VRFA for Virginia
Department of Transportation funding, and
2. That the Clerk to the Board is directed to forward an
attested copy of this resolution -o the Virginia Recreational
Facilities Authority.
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, :sickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Joyce Waugh, Economic Development Specialist]
Virginia Recreational Facilities Authority
F
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 23, 1996
RESOLUTION 012396-4 REQUESTING THE VIRGINIA GENERAL
ASSEMBLY TO ADOPT AN ACT SPECIFICALLY AUTHORIZING THE
CREATION OF A SMALL CLAIMS COURT FOR THE COUNTY OF
ROANOKE
WHEREAS, the Virginia General Assembly in 1988 enacted
Section 16.1-122.1 of the Code of Virginia, which provides the
mechanism for the creation of a Small Claims Court within the
General District Court in jurisdictions with large populations;
and
WHEREAS, the aforementioned statute has been amended several
times by the General Assembly, to the end that it now allows for
the creation of a Small Claims Court in any jurisdiction with a
General District Court; and
WHEREAS, Small Claims Courts already in operation in other
jurisdictions throughout the Commonwealth have proven to provide
an efficient, swift, and economical means of affording adjudica
tion of claims to all citizens; and
WHEREAS, there shall be no cost to local taxpayers for the
creation of a Small Claims Court for the County of Roanoke.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
of Roanoke County that pursuant to Section 16.1-122.1 of the Code
of Virginia, as amended, the County of Roanoke hereby formally
requests and petitions the Virginia General Assembly to adopt an
act specifically authorizing the creation of a Small Claims Court
for the County of Roanoke. The County Clerk shall forward a copy
1
2
of this resolution forthwith to all General Assembly members
representing the County of Roanoke.
This Resolution shall be deemed an emergency measure and
shall be effective upon passage.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Francis W. Burkart, III, Commonwealth Attorney
The Honorable John S. Edwards
The Honorable Malfourd W. "Bo" Trumbo
The Honorable H. Morgan Griffith
The Honorable C. Richard Cranwell
The Honorable Clifton A. Woodrum
The Honorable A. Victor Thomas
The Honorable James H. Dillard
The Honorable Roy B. Willett, Judge, Circuit Court
The Honorable Julian H. Raney, Jr., Judge, Gen District QWt
The Honorable John L. Apostolou, Judge, Gen District Court
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 23, 1996
ORDINANCE 012396-5 AUTHORIZING THE ACQUISITION OF CERTAIN
INTEREST IN REAL ESTATE FOR A WELL LOT IN BROOKWOOD
SUBDIVISION
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
is the owner of a well lot (Tax Map No. 86.03-3-16) located off
Woodbrook Drive, between Lots 12 and 13 in the Brookwood
Subdivision, said lot having been acquired by deed dated October
12, 1976, and recorded in the Clerk's Office of the Circuit Court
of Roanoke County, Virginia, in Deed Book 1055, page 232, and being
shown upon the °Map of Brookwood" recorded as aforesaid in Plat
Book 7, page 77; and
WHEREAS, an additional section of land is necessary to comply
with the fifty -foot radius requirements of the State Board of
Health for a public water source; and
WHEREAS, the section of land to be acquired from Michael H.
Frank is a portion of Tax Map No. 86.03-4-12, being a small
triangular parcel consisting of 123 square feet, and the second
section of land to be acquired from Marie S. Harrison is a portion
of Tax Map No. 86.03-4-14 and consists of 1,512 square feet; and
WHEREAS, pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning this
acquisition and conveyance of real estate was held on January 9,
1996, and a second reading was held on January 23, 1996.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1
1. That the acquisition and acceptance of the required
section of property, to comply with the fifty -foot radius
requirement for the well lot (Tax Map No. 86.03-3-16) located off
Woodbrook Drive in the Brookwood Subdivision, from Michael H. Frank
and Marie S. Harrison, is hereby authorized.
2. That the consideration for the acquisition of these
interests in real estate shall be as follows: $400 to be paid to
Michael H. Frank; and $2,100 to be paid to Marie S. Harrison.
3. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary to
accomplish this transaction, all of which shall be on form approved
by the County Attorney.
4. That this ordinance shall be effective on and from the
date of its adoption.
On motion of Supervisor Eddy to adopt the ordinance with
consideration for the acquisition in the amount of $400 to be paid
to Michael H. Frank and $2,100 to Marie S. Harrison, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Gary Robertson, Director, Utility
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 23, 1996
RESOLUTION 012396-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for January 23, 1996, designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Approval of Minutes - October 24, 1995, November
21, 1995, November 28, 1995.
2. Confirmation of Committee Appointments to the Blue
Ridge Community Services Board of Directors.
3. Confirmation of Board Appointments to the Urban
Partnership and Roanoke County Cable TV Committee.
4. Request for approval of a 50/50 Raffle Permit for
the Women of the Moose, Vinton Chapter #1551.
5. Request for approval of a Raffle Permit for Planned
Parenthood of the Blue Ridge, Inc.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
1
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
A -012396-6.a
ACTION NO.
ITEM NUMBER /—=
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 23, 1996
AGENDA ITEM: Confirmation of Committee Appointments to the
Blue Ridge Community Services Board of
Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the January 9, 1996 meeting.
1. Blue Ridge Community Services Board
Supervisor Minnix nominated J. William Pistner to another
three year term which will expire December 31, 1998.
RECOMMENDATION•
It is recommended that this appointment be confirmed by the Board
of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
�o
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Blue Ridge Community Services Board File
A -012396-6.b
ACTION NO.
ITEM NUMBER /—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM•
January 23, 1996
Confirmation of Additional Appointments of the
Board of Supervisors to Committees,
Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the January 9 Board of Supervisors meeting, the Board approved
appointments of individual supervisors to several committees for
the 1996 calendar year.
There are several additional appointments that need to be made.
These committees were established during 1995 and were not included
in the annual report.
Urban Partnershi
The chief elected official serves on this Board in addition to the
chief appointed official and two individuals from the business
community. Therefore, 1996 Board Chairman Bob Johnson should be
appointed to replace the 1995 Board Chairman Minnix. Chairman
Johnson has indicated his willingness to serve on the Urban
Partnership.
Roanoke County Cable TV Committee
This committee is responsible for oversight and advice on the
operations of Salem Cable TV which provides cable television to the
Catawba area of Roanoke County. The committee consists of the same
individuals serving on the Roanoke Valley Cable TV Committee and
the addition of a representative from the Catawba Magisterial
District. Former Supervisor Ed Kohinke served in this capacity.
Supervisor Harrison has indicated his willingness to represent the
Catawba Magisterial District on this committee.
STAFF RECOMMENDATION:
It is recommended that Chairman Bob Johnson be appointed to the
Urban Partnership and that Supervisor Fenton Harrison be appointed
A
/-3
to the Roanoke County Cable TV Committee for 1996. It is further
recommended that these appointments be added to the annual Board of
Supervisors appointments made in January of each year.
Submitted by: Approved by:
Mary H. Allen, CMC Elmer C. Hodg
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Urban Partnership File
Roanoke County Cable TV Committee File
61
A -012396-6.c
ACTION NO.
ITEM NUMBER I --
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 23, 1996
AGENDA ITEM: Request for Approval of a 50/50 Raffle Permit from
the Women of the Moose, Vinton Chapter #1551, for
Calendar Year 1996, effective through June 30, 1996
COUNTY ADMINISTRATOR'S COMMENTS.•
SUMMARY OF INFORMATION:
The Women of the Moose, Vinton Chapter #1551, have requested a
permit to hold 50/50 Raffles in Roanoke. County for the calendar
year 1996 on the dates listed in the application. This application
has been reviewed with the Commissioner of Revenue and he
recommends that it be approved. The application is on file in the
Clerk's Office.
The organization has paid the $25.00 fee.
The Women of the Moose, Vinton Chapter #1551, have been advised
that this raffle permit will be effective only through June 30
1996, since the General Assembly repealed legislation effective
July 1, 1996, which granted authority for the County's current
ordinance regulating bingo and raffles.
STAFF RECOMMENDATION:
It is recommended that the application for a 50/50 Raffle Permit
from the Women of the Moose, Vinton Chapter #1551, for the calendar
year 1996, effective through June 30, 1996, be approved.
SUBMITTED BY: APPROVED BY:
ZLMary H. Allen Elmer C. Hodge
Clerk to the Board CountvAdministrator
---------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by Bob L.
Johnson
cc: File
Bingo/Raffle File
VOTE
No
Yes Abs
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
x
RAFFLE PERMIT APPLICATION _
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sect, of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea, of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization rn'gY'i '; rn ) j
Mailing Address P'0- �p� ;Zp -',
City, State, Zip Code N 1-b rf a 1 1
When was the organization founded? 1 Cj
Purpose and Type of Organization
Has the organization beenexistence in Roanoke County for five
continuous years? YES 4,W NO
Is the organization non-profit? YES NO
Is the organization exempt under 5501(c)(3) of the Internal Revenue
Code? YES NO
Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization
understand that
any organization found in
violation of the County
Bingo
and Raffle
Ordinance or Section 18.2-
340.10 at. sect. of the
Code of Virginia
authorizing this permit is
subject to having such
permit
revoked and any person, shareholder,
agent, member or employee
of
such organization who violates the
above referenced Codes
may be
guilty of
a felony? ;ter
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenue?
COUNTY OF ROANOKE9 VIRGINIA P.O. BOX 20409
COMMSSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
` enter into a contract with any person or firm, association,
organization (other than another qualified organisation pursuant to
S 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organising, ;
managing, or conducting Raffles 7 r.. -
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
,
list below all
Specific location where Raffle drawing is to be conducted?
: This permit shall
valid only for the above location.
Any organization holding a permit to conduct bingo games or raffles
shall use twelve and one -halt percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
$4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
-
4 i/Cer _::)06/ C -41
/V N (,s n5 /&i�c s
Xma s &Ske f5
9c—4n1;heS I h
�-� PLl171y
LOrr�mun"-�j
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COM MSSIONER OF THE REVENUE ROANOKE, VA 24018
2
Article
Description
Fair Market Value
ell
%,, „
bATE OF
RAFFLE
If this
application is
for an
ANNUAL RAFFLE PERMIT,
dates raffles will be
held.
,
list below all
Specific location where Raffle drawing is to be conducted?
: This permit shall
valid only for the above location.
Any organization holding a permit to conduct bingo games or raffles
shall use twelve and one -halt percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
$4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
-
4 i/Cer _::)06/ C -41
/V N (,s n5 /&i�c s
Xma s &Ske f5
9c—4n1;heS I h
�-� PLl171y
LOrr�mun"-�j
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COM MSSIONER OF THE REVENUE ROANOKE, VA 24018
2
Officers of the organization:
President: �n P�� ,n, .� J Phone:
Address:
L -y
Phone
Vice President: - �"' : ` l
Address '�
(Al etar)' A I- (U� Phone: -3 W, 1 �7
Address: 3 q � 9, ! -e 11,e
Treasurer:
Address:
U 11 a
Phone:
Member authorized to be responsible for Raffle operations:
� i
Name: r � CC 1, ii - ;�
n /
Home Address �� C h C C �l
c i
Phone //C ..'���� Bus Phone
Member responsible for filing financial report required by the code
if your organization ceases to exist:
Name: 9&e1VQ,4
Home Address�rYd
Phone Bus Phone
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue?
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke? -4
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMAUSSIONER OF THE REVENUE ROANOKE, VA 24018
3
NOTARIZATION
THE FOLLOWING OATH HURT BE TAKEN BY ALL APPLICANTS:
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2-434 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Seo. 18.2-340.1
at sec• of the Code of Virginia and Section 4-66 at._ sec• of the
Roanoke County Code.
Signed by:
Name Title Home Address
Subscribed and sworn before me, this //-) day of 19J& in the
County/City of Q')-)'fz& , Virginia.
Hy commission expires:/�/ 1-9W,Notary ubl a
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
14,
Date 'Commissio I
er of the R venue
ty
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
CON NUSSIONER OF THE REVENUE ROANOKE, VA 24018
4
A -012396-6.d
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 23, 1996
AGENDA ITEM: Request for Approval of a Raffle Permit from
Planned Parenthood of the Blue Ridge, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION•
Planned Parenthood of the Blue Ridge, Inc. has requested a permit
to hold a raffle in Roanoke County on March 24, 1996. The
application has been reviewed with the Commissioner of Revenue and
he recommends that it be approved. The application is on file in
the Clerk's Office.
The organization has paid the $25.00 fee.
STAFF RECOMMENDATION•
It is recommended that the application for a Raffle Permit from
Planned Parenthood of the Blue Ridge, Inc. be approved.
SUBMITTED BY:
m,: � Z- �-, � V.
Mary H. Allen
Clerk to the Board
APPROVED BY:
AElmerr. Hodge
County Administrator
--------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by -Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Bingo/Raffle File
RAFFLE PERMIT APPLICATION
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sea. of
the criminal statutes of the Virginia Code, and by Section 4-86 et.
sea, of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization Planned Parenthood of the Blue Ridge, Inc.
Hailing Address 2708 Liberty Road, NW
City, state, zip code Roanoke, VA 24012
When was the organization founded? 19;5
Purpose and Type of Organization Reproductive Health Care, Education
and Advocacy
Has the organization been in existence in Roanoke county for five
continuous years? YES X NO
Is the organization non-profit? YEs X NO
Is the organization exempt under S5o1(c)(3) of the Internal Revenue
Code? YESNO
Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sec. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organisation who violates the
above referenced Codes may be guilty of a felony? Yes
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenua? vPQ
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMUSSIONER OF THE REVENUE ROANOKE, VA 24018
U
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organization pursuant to
5 18.2-340.13 of the Code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organising,
managing, or conducting Raffles ? Yes
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description
12 Months of Dining
Fair Market Value
$600.00
DATE OF RAFFLE March 24, 1996
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
Specific location where Raffle drawing is to be conducted?
Hollins College - MoodX Center - Roanoke, VA
NOTE: This permit shall be valid only for the above location.
Any organisation holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organised. (County Code
$4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
Proceeds from this event support Planned Parenthood's
community education and public affairs programs.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMISSIONER OF THE REVENUE ROANOKE, VA 24018
2
r
Officers of the organizatic-m: //
President: Kathryn B. Havnie Phone: 362-3968 G--
Address: 2708 Libertv Road Roanoke VA 24012
Vice President: Mary DeCourcv Phone: 362-3968
Address: 2708 Tiharty Road Roanoke! VA 2012
Secretary: Phone:
Address:
Treasurer:
Address:
Phone:
Member authorized to be responsible for Raffle operations:
Name: Mary DeCourcv
Home
Address
Route 1. Box 417 -
Lexington, VA 24450
Phone
540-4_
-hh723 Bus Phone _540-362-3968
Member responsible for filing financial report required by the code
if your organization ceases to exist:
Name: Mary DeCourcy
Home Address Same as above
Phone
Bus Phone
Does your organization understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue? Yes
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke? YPS
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COAIAMSIONER OF THE REVENUE ROANOKE, VA 24018
3
NOTARIZATION j
THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: L
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2-434 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of sec. 18.2-340.1
Ott 39a. of the Code of Virginia and section 4-66 4t seg. of the
Roanoke County Code.
Signed by:
l tie
oris ill. tox �f �� �1x�n� inn, VA
Rome Address ' -4 -n
Subscribed and swo n before me, this % 7 /� day of J�� 19 /� in the
County/City of , Virginia.
My commission expires: 19 lk-
/ No Ary Public —
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
tf-- / - �L
Date Commis i ner of th Revenue
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMISSIONER OF TBE REVENUE ROANOKE, VA 24018
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JANUARY 23, 1996
RESOLUTION 012396-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, "that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Nickens to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 23, 1996
ORDINANCE 012396-8 VACATING AND CLOSING A SECTION OF 50
FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS GRANVILLE
STREET LOCATED BETWEEN THE INTERSECTIONS OF NORTHWAY
DRIVE (ROUTE 1820) AND CHESTER DRIVE (ROUTE 1857) FOR
APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT
BOOK 3, PAGE 20, AND LOCATED IN THE HOLLINS MAGISTERIAL
DISTRICT
WHEREAS, Stanley Birckhead, the petitioner, is the owner of
Lots 2, 3, 4, and 5, Block 11, Map of North Hills, as shown on that
certain plat of record in the Clerk's Office of the Circuit Court
of Roanoke County, Virginia, in Plat Book 4, Page 63; and,
WHEREAS, said lots are adjacent to an unimproved section of
Granville Street between Northway Drive and Chester Drive as shown
on said plat; and;
WHEREAS, the petitioner has requested that the Board of
Supervisors of Roanoke County, Virginia, vacate and close the
section of unimproved right-of-way referred to as Granville Street
located between the intersections of Northway Drive (Route 1820)
and Chester Drive (Route 1856), measuring fifty feet (501) in width
and approximately four hundred feet (4001) in length, said right of
way having been created and shown on the Map of North Hills
recorded as aforesaid in Plat Book 3, Page 20; and,
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as
amended, requires that such action be accomplished by the adoption
of an ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431
of the 1950 Code of Virginia, as amended, and a first reading of
this ordinance was held on January 9, 1996; and the public hearing
and second reading of this ordinance was held on January 23, 1996.
BE IT ORDAINED by the Board of 'Supervisors of Roanoke County,
Virginia, as follows:
1. That an unimproved section of right-of-way, situate in the
Hollins Magisterial District and referred to as Granville Street,
being 50 feet in width and extending approximately 400 feet in
length, located between the intersections of Northway Drive (Route
1820) and Chester Drive (Route 1856) for approximately 400 feet in
length, as shown on the Map of North Hills recorded in the
aforesaid Clerk's Office in Plat Book 3, Page 20, be, and hereby
is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of
Virginia, as amended, subject to the following conditions:
a. That all costs and expenses associated herewith,
including but not limited to, publication costs,
survey costs and recordation of documents, shall be
the responsibility of the petitioner; and,
b. That the entire area of the 50 -foot right-of-way,
extending approximately 400 feet in length from
Chester Drive to Northway Drive, is hereby reserved
and retained as a public utility easement, together
with the right to provide maintenance to any
existing public utility facilities located within
the vacated area, and together with the right of
ingress and egress thereto from a public road; and,
C. That the vacated area of land shall be added and
combined, by deed or by plat, to the adjoining
properties as provided by law and petitioner shall
comply with the Roanoke County Subdivision
Ordinance, the Roanoke County Zoning Ordinance, and
other applicable laws, regulations and
requirements, including . recordation of the
necessary documents, in connection with this
vacation or any subsequent subdivision of the
property.
P
2. That the Department of Engineering and Inspections shall
record a certified copy of this ordinance with the Clerk of the
Circuit Court of Roanoke County, Virginia, and the recordation
costs shall be payable by the petitioners.
3. That this ordinance shall be effective on and from the
date of its adoption. All ordinances or parts of ordinances in
conflict with the provisions of this ordinance be, and the same
hereby are, repealed.
On motion of Supervisor Johnson to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor Eddy
A COPY TESTE:
x
Mary H. Allen, Clerk
cc: File Roanoke County Board of Supervisors
Arnold Covey, Director, Engineering & Inspections
Terry.Harrington, Director, Planning & Zoning
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
ti
r ��M O ,z • ` � K i�� �P`j
VICINITY MAP
0.29'00"
S 21'02'00" E CHESTER DR.
190.44' 137.30'
IN • 248.99'
w
LOT 5 j LOT 11 i
TAX MAP N0. TAX MAP N01
LOT 4
TAX MAP NO.
27.14-3-3
NORTH
O 27.14-6-1 50' RIGHT-OF-WAY
TO BE .VACATED (0.45 AC.)
TO BE RETAINED AS A P . U. E
LOT 3 ^
TAX MAP NO. f
27.14-3-9 �p
90,
W
N 20'29'00" W
LOT 10
TAX MAP NO.
�p 27.14-6-1
!N'202'9'00" W
5
NORTHWAY DR.
ROANOKE COUNTY 30 FOOT UNIMPROVED RIGHT—OF—WAY REFERRED TO AS
ENGINEERING do GRANVILLE STREET RECORDED PLAT BOOK 3, PAGE 20,
IN.S'P.EMONS DEPARTMENT HOLLINS MAGISTERIAL DISTRICT.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JANUARY 23, 1996
ORDINANCE 012396-9 TO CHANGE THE ZONING
CLASSIFICATION OF A .7 -ACRE TRACT OF REAL
ESTATE LOCATED AT THE INTERSECTION OF
WILLIAMSON ROAD AND COMMANDER DRIVE (TAX MAP
NOS. 38.06-6-41 38.06-6-5, 38.06-6-6.1) IN THE
HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF R-3 TO THE ZONING
CLASSIFICATION OF C-2 UPON THE APPLICATION OF
THE ROANOKE COUNTY PLANNING COMMISSION
WHEREAS, the first reading of this ordinance was held on
December 12, 1995, and the second reading and public hearing were
held January 23, 1996; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on January 4, 1996; and
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing .7 acre, as described herein, and located at the
intersection of Williamson Road and Commander Drive, Tax Map
Numbers 38.06-6-4, 38.06-6-5, 38.06-6-6.1) in the Hollins
Magisterial District, is hereby changed from the zoning
classification of R-3, Medium Density Multi -Family Residential
District, to the zoning classification of C-2, General Commercial
District.
2. That this action is taken upon the application of the
Roanoke County Planning Commission.
1
3. That said real estate is more fully described as follows:
TRACT 4 - 0.1722 ACRE - 38.06-6-4
Beginning at an iron pin in the western right-of-way of U.S.
Route it (Williamson Road) being the southeast corner of Tract
3.1, thence with the said right-of-way S. 11 deg. 581 52" E.
68.53 feet to the northeast corner of Tract 5; thence leaving
said right-of-way and with line of Tract 5, S. 32 deg. 38' 00"
W. 138.25 feet to a point in the easterly right-of-way of
Commander Drive; thence with said right-of-way N. 41 deg. 38'
30" W. 50.00 feet to the southwest corner of Tract 6; thence
with lines of Tracts 6 and 3.1 N. 32 deg. 38' 00" E. 173.48
feet to the Beginning.
TRACT 5 - 0.294 ACRE - 38.06-6-5
Beginning at an iron pin in the westerly right-of-way of U. S.
Route 11 (Williamson Road) being the southeast corner of Tract
4, thence with said right-of-way S. 11 deg. 58' 30" E. 231.06
feet to point at intersection of U. S. Route 11 and Commander
Drive; thence with a curve to the right, chord bearing S 63
deg. 09' 31" W. 19.35 feet, an arc of 26.32 feet and a radius
of 10.00 feet; thence with the easterly right-of-way of
Commander Drive N. 41 deg. 38' 30" W. 158.36 feet to an iron
pin with the line of Tract 4 N. 32 deg. 38' 00" E. 138.25 feet
to the Beginning.
TRACT 6.1 - 0.2775 ACRE - 38.06-6-6.1
Beginning at an iron pin in the easterly right-of-way of
Commander Drive and being the northwest corner of Tract 4,
thence with said right-of-way N. 41 deg. 38' 30" W. 141.77
feet to an iron pin; thence leaving said right-of-way N. 56
deg. 06' 38" E. 100.92 feet to an iron pin in the line of
Tract 3.1; thence with a line of Tract 3.1 S. 41 deg. 38' 30"
E. 100.00 feet to an iron pin in the line of Tract 4; thence
with a line of Tract 4 S. 32 deg. 38' 00" W. 103.89 feet to
the Beginning.
4. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed. The Zoning Administrator is
!directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
On motion of Supervisor Johnson to adopt the ordinance, and
2
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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I n��zt�vr OF PIANi`(IT2G ROANOKE COUNTY PLANNING COMM I SS I
BED LOCKS
AND ZOtVIIaG
R-3 TO C-2
38.06-6-4, -5, 6.1