HomeMy WebLinkAbout4/23/1996 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON APRIL 23, 1996
RESOLUTION 042396-1 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Harrison, Nickens, Johnson
NAYS: None
ABSENT:
Supervisor Minnix
A OPY TES
Brenda J. H61ton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 23, 1996
RESOLUTION 042396-2 AUTHORIZING THE ORGANIZATION OF
VOLUNTEER FIRE COMPANIES, RECOGNIZING SAME FOR PURPOSES OF
THE "LINE OF DUTY ACTe AND FOR CERTAIN IMMUNITIES
WHEREAS, by Resolution 42986-1-1 the Board of Supervisors
recognized the existence of the following nine volunteer fire
fighting organizations: Vinton Fire Company, Cave Spring Fire
Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant
Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company,
Fort Lewis Fire Company, and the Mason Cove Fire Company; and
WHEREAS, there are now eleven volunteer fire fighting
organizations, namely Back Creek Fire Company, Read Mountain Fire
Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire
Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook
Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company,
and the Mason Cove Fire Company, serving Roanoke County, which have
been formed in accordance with Section 27-8 of the 1950 Code of
Virginia, as amended; and
WHEREAS, the County hereby provides that said volunteer fire
companies are deemed an instrumentality of the County in accordance
with the provisions of Section 27-23.6 of the 1950 Code of Virginia,
as amended, and enjoy all the benefits and immunities granted
thereunder; and
WHEREAS, for such volunteer fire companies to receive the
benefits of the "Line of Duty Act" as provided in Section 2.1-133.5,
et sea. of the 1950 Code of Virginia, as amended, recognition by the
1
governing body of the County as an integral part of the County's
official safety program is required; and
WHEREAS, the County has always recognized the important
contributions made by the members of each volunteer fire organization
to the County and wishes to make available the benefits of the "Line
of Duty Act" as hereinabove mentioned; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, that the governing body does hereby approve the
organization of the Back Creek Fire Company and Read Mountain Fire
Company in addition to Vinton Fire Company, Cave Spring Fire Company,
Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire
Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort
Lewis Fire Company, and the Mason Cove Fire Company, such volunteer
fire companies being organized pursuant to Section 27-8 of the 1950
Code of Virginia, as amended; and
BE IT FURTHER RESOLVED that each volunteer fire organization in
Roanoke County, Virginia, so recognized by the Board of Supervisors
of Roanoke County, Virginia, shall enjoy all the benefits and
immunities provided in Section 27-23.6 of the 1950 Code of Virginia,
as amended.
That the Board of Supervisors does fully recognize the
contributions made to the County by the members of the volunteer fire
companies.
On motion of Supervisor Minnix to adopt the resolution and
delete second paragraph from bottom, second page, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Q,
Brenda J. H61ton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Thomas C. Fuqua, Chief, Fire & Rescue
C
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 23, 1996
RESOLUTION 042396-3 APPROVING THE ROANOKE
VALLEY RESOURC2 A1iTHORITY BUDGET FOR THE
YEAR ENDING JUNE 30, 1997
UPON CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority
Members Use Agreement provides that the Authority shall prepare and
submit its operating budget for the forthcoming fiscal year to the
Board of Supervisors of the County, the City Council of the City of
Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 25, 1996, a copy of which is on
file in the office of the Clerk of the .Board, the Chairman of the
Roanoke Valley Resource Authority has submitted a request that the
County approve the budget of the Roanoke Valley Resource Authority
for the year ending June 30, 1997.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia that the budget for the year ending June
30, 1997 for the Roanoke Valley Resource Authority as set forth in
the March 25, 1996, report of the Authority Chairman, a copy of
which is incorporated by reference herein, is hereby APPROVED, and
the County Administrator and the Clerk are authorized to execute
and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following recorded vote:
1
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&a4-e&Q. 4��j�
Brenda J. 10ltCn, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Allan C. Robinson, Jr., Chairman, RVRA
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
2
E�
it&
ROANNOKE VALLEY RESOURCE :AUTHORITY
March 25, 1996
Mr. Elmer Hodge, County Administrator
County of Roanoke
5204 Bernard Drive
Roanoke, VA 24018
Dear Mr. Hodge:
On February 28, 1996, the Roanoke Valley Resource Authority approved its 1996-97
annual budget. The budget totals $10,282,455 and represents a 1 % reduction from the 1995-96
budget total.
The Resource Authority will maintain the current disposal fees through June 30, 1997
of $50/ton for municipal waste and $55/ton for commercial waste. The Board of Directors and
employees are proud that we have been able to offer high quality service to the County at costs
well below those originally projected.
The budget also includes a $5/ton credit to the charter members along with the recycling
grant program. Both the credit and the recycling grants will be eliminated in the 1997-98 fiscal
year and you should, therefore, make the necessary plans in your operating budget.
I am pleased to submit this annual budget in accordance with the Member Use Agreement
for the Roanoke County Board of Supervisors approval. Attached is a summary of the budget
and a comparison of the budget and the bond projections. A detailed budget is available if
additional information is needed.
The Resource Authority is committed to continuing the excellent service provided to the
County and the other charter members and we look forward to an exciting future.
Sincerely,
Allan C. Robinson, Jr.
Chairman of the Board
ACR/mej
Attachment
-1820 Hollins Road Roanoke, Virginia 24012 (340)857-5050 Fag -(540)`857-5056
0—
Disposal Fees
$ 9.750.455
Interest Income
$ 500.000
Beginning Balance
$ 0
Sale of
Recyclable
Material
$ 20.000
Miscellaneous
$ 12.000
Personnel:
Operating:
Capital:
Transfer to
Reserves
Debt Service
Municipal
Private
Total: $ 10.282.455
$ 0 per ton
$�� per ton
WAP
CATEGORY '
BOND
F.Y.%/97
ACTUAL
PROJECTION
BUDGET
WASTE GENERATION (Tons)
Solid Waste Generated
Residential Waste
82,300
82,280
Commercial Waste
109,100
104,720
Less: Additional Source Recycling
Residential Waste
( 5,200)
(0)
Commercial Waste
(6,800)
(0)
Solid Waste to the System
179,400
187,000
OPERATING REVENUES
Tipping Fee Revenue Requirement
$ 10,796,000
$ 9,750,455
Interest Income
362,000
500,000
Recycling Income & Miscellaneous
-0-
32.000
Total Operating Revenues
$ 11,158.000
$ 10,282,455
OPERATING EXPENSES
Landfill & Transfer Station
$ 3,200,000
$ 2,679,584
Rail Expenses
1.766.000
1.585.440
Total Operating Expenses
$ 4,966,000
$ 4,265,024
NET REVENUES AVAILABLE FOR
$ 6,192,000
$ 6,017,431
DEBT SERVICE
DEBT SERVICE
$ 3,107,000
$ 2,932,431
DEPOSITS TO RESERVE ACCOUNTS
Closure Fund
$ 500,000
$ 500,000
Renewal & Repiacements Fund
Equipment Reserves
$ 700,000
$ 900,000
Environmental Fund & Contingencies
130,000
130,000
Host Community Improvement
10,000
10,000
Property Value Protection
200.000
-0-
Total Deposits to R&R Fund
$ 1,040,000
$ 1,040,000
HOST FEES
$ 400,000
$ 400,000
EXCESS REVENUES
$ 1,145,000
$ 1,145,000
INDENTURE, COV. TEST (.10 MIN.)
$ .37
.39
ADDITIONAL DEPOSITS TO
RESERVES
Father Site Development
$ 920,000
$ 920,000
Interim & Poet Development
25,000
25,000
Rftycfing
200-000
200.000
Total Additional Deposits to Reserves
$ 1,145,000
$ 1,145,000
SOLID WASTE TEngKG FEES/($/TON)
Residential (Municipal)
$ 57.33
$ 50
Commercial
$ 6233
S 55
E-�
AT: A. M .TING ..OF' MOANOKE: _VALLEY RESOURCE. AUTHOR
HEi.D :AT'T
AUTHORITY QEGES.
. > ...f N. WPrD , ;FEBKVAR 2& ;19
, 96
RESOLUTION No. RA96-190
A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET
FOR FISCAL YEAR 1996-97 AND AUTHORIZING SUBMITTAL OF
SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER
MEMBER USERS FOR APPROVAL IN ACCORDANCE WITH THE
TERMS OF THE ROANOKE VALLEY RESOURCE AUTHORITY
MEMBERS USE AGREEMENT
BE IT RESOLVED by the Roanoke Valley Resource Authority that:
1. The fiscal year 1996-97 anal budget for the Roanoke Valley Resource Authority
as set forth in the report and accompanying attachments by the Chief Executive Officer dated
February 28, 1996, is hereby approved;
2. The Authority Chairman is authorized on behalf of the Authority to submit the
fiscal year 1996-97 annual budget and bond comparison to the governing bodies of the
Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of
Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource
Authority Members Use Agreement dated October 23, 1991, as amended.
ATTEST: r
RVRA Board Secretary
Mr. Kiser made a motion to approve resolution RA96-190 to approve the 1996-97
anal budget and authorize its submittal to the Charter Member Users for approval,
seconded by Ms. Hyatt, and carried by the following recorded vote:
AYES: Ms. Hyatt, Mr. Kiser, Mr. Rand, Mr. Robinson
NAYS: None
ABSENT: Mr. Goodman, Mr. Porterfield, Ms. Schefsky
A-042396-4
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: April 23, 1996
SUBJECT: Request for Funding for Annual Citizen Satisfaction Survey
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This is one way to get an accurate reflection of the issues
that our citizens are interested in. It also provides information on how well we are
delivering County services.
BACKGROUND INFORMATION: Last spring, the Board approved a request for
funding a Citizen Satisfaction Survey. At that time, it was anticipated that a survey would
be conducted annually, so that citizen attitudes and perceptions could be monitored and
County operations adjusted accordingly.
The survey conducted in May, 1995 showed a high satisfaction level for County
residents, and provided information for individual County departments about the levels of
service which are being provided.
SUMMARY OF INFORMATION: Citizen surveys are an important and effective method
for obtaining information about perceptions and beliefs. In order to be useful, they should
be pretested and unbiased, a reasonable length, and an appropriate number of random
respondents must be interviewed. While surveys may be conducted by mail, telephone
interviews offer a fast and cost-effective method of interviewing residents, while providing
anonymity to the respondents. They also provide control over who responds to the
questions and a far greater response rate.
The survey conducted last year was done by telephone by Martin Research, with
500 randomly selected, but statistically representative, households contacted. The
questionnaire took ten minutes to complete, and the responses were tabulated by zip code,
age and gender. The results provided a benchmark against which the County measured
its provision of services and the satisfaction of our citizens. To be most effective, however,
E7,3
surveys should be conducted annually to track ,performance over a period of time.
During the recent bond referendum campaign new concerns and issues were raised
which should be studied and addressed. A survey provides the opportunity to obtain a
statistically valid sample of citizen opinion and to determine how widespread these issues
and concerns have become. The 1996 survey document, while similar in length and format
to the previous one, should include questions to elicit this information. If this funding
request is approved, staff will follow procurement procedures to hire a research firm to
conduct the survey, preferably during late May and early June.
FISCAL IMPACT: A ten-minute telephone survey of 500 households will cost $7500.
Funds are available in the Board Contingency Account.
ALTERNATIVES:
1. Approve the request to appropriate $7500 from the Board Contingency Account
to fund a citizen satisfaction survey to provide information for the Board and staff on
various operations and functions of County government.
2. Do not approve the request.
RECOMMENDATION: Staff recommends approval of this request, so that the Board
and Staff will have recent information to use in the decision making process.
14 1Anne Marie Green, APR
Director, Community Relations
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (x)
Motion by: Motion by H. Odell
No
Yes Abs
Denied ( )
Minnix move staff recommenda-
Eddy
x
Received ( )
tion - Alternative #1
Harrison
x
Referred ( )
Johnson
x
To ( )
Minnix
x
Nickens
x
cc: File
Anne Marie Green, Director, Community Relations
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 230 1996
RESOLUTION 042396-5 ESTABLISHING A POLICY FOR THE USE OF
UNEXPENDED APPROPRIATIONS AT THE END OF EACH FISCAL YEAR
WHEREAS, as a result of frugal management practices at both
the departmental and administrative levels of County government,
various County departments have completed the fiscal year with
actual expenditures being less than budget appropriations; and,
WHEREAS, any unexpended appropriation at the end of a fiscal
year reverts to the general fund (or the fund in which the
appropriation originated) for reappropriation in the following
year, except for outstanding encumbrances and appropriations
designated for capital projects; and,
WHEREAS, the Board of Supervisors intends to adopt a policy to
fund capital reserves and to provide incentives to reduce annual
expenditures below appropriations while maintaining the high
quality delivery of public services.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the following policy for the use of unexpended
appropriations at the end of each fiscal year is hereby adopted:
County of Roanoke
Policy for Use of Unspent Expenditure Appropriations at Year End
I. Background
At the end of a fiscal year, unspent expenditure
appropriations generally lapse and revert to a reserve or fund
balance within the fund in which the appropriations
originated. In some cases it is desirable to reappropriate a
t
portion of these funds to allow for viae completion of projects
or purchases in process. The County provides for these
instances by including wording in the Appropriation Ordinance
that encompasses encumbrances, capital projects and school
funds.
II. Purpose
This policy would establish guidelines to fund a capital
reserve and to distribute unspent funds at year end to
departments for needed expenditures. This additional funding
will provide an opportunity for departments to invest in items
that will assist them in meeting their service delivery
objectives. Encouraging frugal management practices will
provide a more flexible environment and allow innovative and
efficient approaches to servicing our citizens.
III. Performance Standard
Departments will not engage in practices, for the purpose of
solely generating savings, that will adversely affect the
quality of service delivery, unless approved by the County
Administrator and/or the Board of Supervisors.
IV. Policy Guidelines
A. When the County's accounts are closed out at the fiscal
year-end, 60% of the unencumbered expenditure savings
from each departmental budget of the General Fund will be
designated for reappropriation to that department in the
following fiscal year. The remaining 40% of the
unencumbered expenditure savings will revert to the
J, _,
Capital Fund for future cap l _.4i projects approved by the
Board of Supervisors.
B. Departmental requests for this reappropriation of funds
will be evaluated and approved by the County
Administrator on an item -by -item basis.
C. These funds are "non-recurring"; therefore, the use of
these funds can only be used for expenditures such as
vehicle replacement, computers, renovations, training or
other purposes that relate to the department's mission
and do not require expenditures in future fiscal years.
These funds cannot be used for salary increases,
additional personnel, or expansion of services.
2. That this Policy shall be in effect for FY 1995-96, and
subsequent fiscal years unless otherwise amended by the Board of
Supervisors.
On motion of Supervisor Nickens to adopt the resolution with
editorial changes by Supervisor Eddy, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. It6lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Brent Robertson, Budget Director
Diane D. Hyatt, Director, Finance
Policy Manual
A-042396-6
ACTION NO.
ITEM Iv UMBER A—r"ob 1 LL./
AT A REGULAR MEETING OI� THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees
COUNTY ADMINISTRATOR'S COMMENTS: /? °' J
J
BACKGROUND: The County of Roanoke and the County of Roanoke Schools went through a
bidding procedure for health insurance in 1995-96. The bid was awarded to Trigon Blue Cross Blue
Shield with annual renewal options for 1996-97 and 1997-98. The health insurance contract is
typically bid every third year as long as renewal rates are satisfactory. This renewal for 1996-97 will
be the second year on the current contract.
In 1995-96 the County and the Schools began offering a two tiered plan. The employees could choose
between a comprehensive plan or a point of service plan. The point of service plan is the first step
taken by the County into managed care and it has been very successful. In the first year, the County
enrolled 33% of employees in this option and the Schools enrolled 42%. While there has been a slight
learning curve for the employees, most are very pleased with the program.
The County has an insurance committee that meets each year with our insurance consultant, Slabaugh
Morgan White & Associates, to review the insurance program design, rate structure, and reserves. The
insurance team is made up of representatives from Finance, Human Resources, Procurement, the
Employee Advisory Committee, and the Schools.
SUMMARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools have
recently received the renewal rates from Trigon Blue Cross Blue Shield for continued health insurance
coverage for the 1996-97 fiscal year. The Insurance team reviewed this renewal and the current
program design with Julie White, of Slabaugh Morgan White & Associates. A separate report from
Slabaugh Morgan White & Associates analyzing our insurance programs and the renewal rates is
included in your packet. Julie White will be present at the meeting to answer any questions.
The Insurance committee makes the following recommendations:
m:\fmance\common\board\4-23-96a.rpt April 17, 1996
Plan Design - The following changes are recommended t:� be effective July 1, 1996:
1) Increase dependent children coverage from age 23 to age 25, if full time student. This
will have no impact on our next year's premium, and a minimal cost impact long-term.
2) Provide coverage on point of service plan as outlined in House Bill 442. This bill
requires no referral by the primary care physician if a condition is diagnosed by the
OB/GYN. No cost impact.
3) Change the prescription drug plan as follows:
Current Proposed
Brand Generic Brand Generic
Retail (up to 34 day supply) $12 $5 $15 $5
Mail Order (up to 90 day supply) $17 $5 $1.5 $5
Retail Maintenance (up to 90 day $20 $8 $20 $5
supply)
The above change in the drug plan is intended to encourage the use of mail order for
maintenance drugs and the use of generic drugs. These changes will save the program
approximately $63,380 per year, or 1% of our renewal rate. This change is reflected in
the renewal rates.
Contribution Rates - The renewal rates for 1996-97 are shown on Attachment A. Based upon the
experience for last year, and the changes outlined above, the County will realize an increase of 7.2% in
the monthly premium, and the School premiums will remain unchanged. With the changes this year,
we will be able to equalize the County and School rates. In order to make the plans truly equal, the
insurance committee recommends adding the Single Plus One Minor category to the County plan
effective July 1, 1996, an option already part of the school plan. Although we have avoided adding any
new categories in the past, we would like to take this opportunity to equalize the County and School
plans. We should monitor this category for a period of time before we consider adding any additional
categories.
The 1995-96 County budget contains $1,308,032 for the County portion of insurance expense on
County employees. The preliminary 1996-97 budget contains the same amount. If the County should
need the maximum liability projected for 1996-97 under this self-insured plan, the County insurance
reserve would pay an additional $280,000.
Insurance Reserves - The County and the County Schools insurance plans are self- insured. The
premiums are deposited into two separate funds (one for County and one for County Schools) each
payday, but money is not paid to Trigon until claims are incurred and billed. If we have good
experience, the money builds in the insurance reserves to be used to offset future rate increases. This
reserve is funded by premiums from the County and County Schools and their employees. The goal is
m:Ttnance\common\board\423-96a.rpt April 17, 1996
to keep sufficient but not excessive reserves to offset large rate increases. The status of the insurance
reserves is shown in Attachment B. The insurance committee and our consultants are satisfied with the
level of these reserves.
FISCAL IMPACT: As outlined above, the amount included in the 1996-97 County budget will be the
same as the amount included in the 1995-96 County budget ($1,308,032). If any additional funds are
needed due to bad claims experience, these amounts will come from the County insurance reserve.
The maximum amount of this liability is currently estimated to be $280,000.
STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Trigon
Blue Cross Blue Shield. Informational packets will be distributed to the employees immediately in
order to complete enrollment before the June payrolls.
SUBMITTED BY:
APPROVED:
Diane D. Hyatt Elmer C. Hodge
Director of Finance County Administrator
----------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by Harry C.
Nickens to approve renewal of
contract
VOTE
No Yes Abs
Eddy x
Harrison x
Johnson x
Minnix x
Nickens x
cc: File
Diane D. Hyatt, Director, Finance
Kathy Claytor, Human Resources
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
m:\finance\common\board\4-23-96a.rpt April 17, 1996
1995-96 Basic Comprehensive Plan
Subscriber only
168.70
Attachment A
County of Roanoke and County of Roanoke Schools
Trigon Blue Cross Blue Shield
409.94
234.92
Health Insurance Renewal Rates
OR
450.20
Monthly
County
Employee
Premium
Bene tt
Portion
County Rates:
151.84
136.52
1996-97 Basic Comprehensive Plan
Family
368.96
Subscriber only 180.86
148.68
32.18
Subscriber + 1 minor 269.32
159.88
109.44
Family 450.20
275.18
175.02
OR
1995-96 Basic Comprehensive Plan
Point of Service Plan
Subscriber only
Subscriber only 162.80
148.68
14.12
Subscriber + 1 minor 242.20
159.88
82.32
Family 406.00
275.18
130.82
1995-96 Basic Comprehensive Plan
Subscriber only
168.70
136.52
32.18
Family
409.94
234.92
175.02
OR
450.20
275.18
175.02
Point of Service Plan
Subscriber only
151.84
136.52
15.32
Family
368.96
234.92
134.04
School Rates:
1996-97 Basic Comprehensive Plan
Subscriber only
180.86
148.68
32.18
Subscriber + 1 minor
269.32
159.88
109.44
Family
450.20
275.18
175.02
OR
Point of Service Plan
Subscriber only
162.80
148.68
14.12
Subscriber + 1 minor
242.20
159.88
82.32
Family
406.00
275.18
130.82
1995-96 Basic Comprehensive Plan
Subscriber only
180.32
148.14
32.18
Subscriber + 1 minor
265.07
155.62
109.45
Family
458.01
208.01
250.00
OR
Point of Service Plan
Subscriber only
162.29
146.97
15.32
Subscriber + 1 minor
238.57
155.62
82.95
Family
412.22
208.01
204.21
04/11/96 insuranclBCBS9697.WK4
C
County of Roanoke and Count- of Roanoke Schools
Analysis of Health Insurance Reserves
County Reserves
Estimated total reserve at June 30, 1996
Less Amount Reserved for
IBNR (Incurred but not reported claims)
June payroll withholdings for July premiums
Estimated reserve in excess of claims at June 30, 1996
Estimated usage for 1996-1997 premiums
Estimated balance in reserve at June 30, 1997
School Reserves
Estimated total reserve at June 30, 1996
Less Amount Reserved for
IBNR (Incurred but not reported claims)
June payroll withholdings for July premiums
Estimated reserve in excess of claims at June 30, 1996
Used in 1996-97 School operating budget
Reserve for anticipated additional enrollment
Estimated usage for 1996-1997 premiums
Estimated balance in reserve at June 30, 1997
04/10/96 m:\common\insurance\9697RESV.WK4
Attachment B
$1,202,400
(326,600)
(165,700) (492,300)
710,100
(280,000)
$430,100
$2,500,000
(590,000)
(350,900) (940,900)
1,559,100
(600,000)
(265,000)
(235,000)
$459,100
F-1 '44,
A-042346-7
ACTION NO.
ITEM NUMBER E—�'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Approval of Dental Insurance Contract for School and County Employees
Ie�
COUNTY ADMINISTRATOR'S COMMENTS: Yr -
BACKGROUND The County provides dental insurance for School and County employees.
Effective July 1, 1994, the County allowed School and County retirees to participate in the program on
the understanding that they would pay the entire amount of their premium and that their experience
would not cost the County any additional money. During the last year's renewal, staff told the Board
that the retirees claims experience is significantly higher than the active employees and we suggested
monitoring this activity for another year.
The County has an insurance committee that meets to review the dental insurance renewals. This
committee is made up of representatives from the Finance department, Procurement, Human
Resources, the Schools, and a representative from the Employee Advisory Committee.
SUMMARY OF INFORMATION: The claims experience for the retirees continues to be higher than
the active employees, and the number of retiree participants has increased from 79 to 139 in one year.
This group will continue to grow rapidly from year to year. The Insurance Committee recommends
breaking out the retirees into a separate group with their own rate structure. In this way the County
will not be subsidizing the retirees dental insurance.
The premiums for this two tiered approach are shown in Attachment A. The retirees would have a rate
increase of 15% and the active employees would have a rate increase of 0.6%. Since the retirees pay
the entire premium, this method would save the County $3,390 that would otherwise be used to
supplement the retirees dental insurance.
m:\finance\common\board\ April 15, 1996
FISCAL IMPACT: The 1995-96 budget contains $122,000 for County employees and $261,000 for
School employees. These amounts will remain the same for 1996-97.
STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Delta
Dental of Virginia.
SUBMITTED BY:
APPROVED:
Diane D. Hyatt Elmer C. Hodge
Director of Finance
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (x)
Motion by: Motion by Bob L.
No
Yes Abs
Denied ( )
Johnson to approve renewal of
Eddy
x
Received ( )
contract
Harrison_
Referred ( )
Johnson
_x
To ( )
Minnix
x
Nickens
x
cc: File
Diane D. Hyatt, Director, Finance
Kathy Claytor, Human Resources
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
mAfinance\common\board\ April 15, 1996
Attachment A
County of Roanoke and County of Roanoke Schools
Renewal of Rental Insurance Rates
1995-96 Rates
Active Employees
Employee 17.22 12.58 4.64
Employee + One 28.14 15.22 12.92
Family 49.00 21.84 27.16
Retirees
Employee 17.22 0.00 17.22
Employee + One 28.14 0.00 28.14
Family 49.00 0.00 49.00
04/17/96 insuranc\BCBS9697.WK4
Total
County
Employee
Premium
Contribution
Contribution
1996-97 Rates
Active Employees
Employee
$17.32
$12.68
$4.64
Employee + One
28.32
15.40
12.92
Fancily
49.28
22.12
27.16
Retirees
Employee
19.80
0.00
19.80
Employee + One
32.36
0.00
32.36
Family
56.35
0.00
56.35
1995-96 Rates
Active Employees
Employee 17.22 12.58 4.64
Employee + One 28.14 15.22 12.92
Family 49.00 21.84 27.16
Retirees
Employee 17.22 0.00 17.22
Employee + One 28.14 0.00 28.14
Family 49.00 0.00 49.00
04/17/96 insuranc\BCBS9697.WK4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, APRIL 23, 1996
ORDINANCE 042396-8 DECLARING A PARCEL OF REAL
ESTATE IDENTIFIED AS TAX MAP NO. 76.05-3-6
LOCATED OFF MEADOW VALLEY CIRCLE IN THE
WINDSOR HILLS DISTRICT TO BE SURPLUS AND
ACCEPTING AN OFFER FOR THE SALE OF SAME
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property is hereby declared
to be surplus and is being made available for other public uses;
and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading and public hearing was
held on April 9, 1996; and a second reading was held on April 23,
1996, concerning the sale and disposition of a parcel of real
estate identified as Tax Map No. 76.05-3-6; and
3. That an offer having been received for said property, the
offer of Merle A. and Dwayne E. Jamison to purchase this property
for $8,059 is hereby accepted; and
4. That all proceeds from the sale of this real estate are
to be paid into the capital projects fund; and
5. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County as
are necessary to accomplish the conveyance of said property, all of
which shall be upon form approved by the County Attorney.
On motion of Supervisor Eddy to adopt ordinance and accept
offer of Merle A. and Dwayne E. Jamison for $8,059, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Wolton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
John D. Willey, Property Manager
Diane D. Hyatt, Director, Finance
John W. Birckhead, Director, Real Estate Assessment
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 4-3, 1996
RESOLUTION 042396-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for April 23, 1996 designated as Item M - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 8,
inclusive, as follows:
1. Approval of Minutes for March 12, 1996.
2. Confirmation of appointments to the Highway and
Transportation Safety Commission, New Century
Council's Quality of Life/Environment Committee and
Education Committee, and Total Action Against
Poverty Board of Directors.
3. Donation of drainage easement on Lot 5, Lost
Mountain Subdivision.
4. Approval of Raffle Permit for Northside High School
PTSA.
5. Request from the General Services Department to
accept grant from the Roanoke Valley Resource
Authority for recycling expenses.
6. Approval of Raffle Permit for Green Valley
Elementary School PTA.
7. Request from the Sheriff's Office to accept an
increase in a grant from the Department of Criminal
Justice Services for a Computerized Records
Program.
8. Resolution of Appreciation upon the retirement of
Betty W. Dooley, Library Services
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution with Item 8 added, and carried by the following recorded
vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
4enda0. ��qAt'
4
. olton, reputy Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
William J. Rand, III, Director, General Services
Gerald Holt, Sheriff
Kathy Claytor, Human Resources
Diane D. Hyatt, Director, Finance
9
A -042396-9.a
AC'11ION NO.
ITEM NUMBER /W —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Confirmation of Committee Appointments to the
Highway and Transportation Safety Commission,
New Century Council Vision Implementation
Committees, and Total Action Against Poverty
Board of Directors.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Highway and Transportation Safety Commission
Supervisor Johnson nominated Jay Gaylor to serve as the legal
representative for a four year term. His term will expire
June 30, 1996.
2. New Century Council Vision Implementation Committees
It was the consensus of the Board at the March 12, 1996
meeting to nominate Buford Lumsden to serve on the Environment
and Quality of Life Committee, and Dr. Deanna Gordon to serve
on the Education Committee.
Supervisor Harrison nominated Sharon Kennedy at the April 9,
1996 meeting to serve on the Environment and Quality of Life
Committee.
3. Total Action Against Poverty Board of Directors
Supervisor Eddy nominated Bob Johnson to serve another two
year term which will expire May 5, 1998. Supervisor Johnson
appointed Elizabeth Stokes to serve as his designee.
RECOMMENDATION•
It is recommended that these appointments be confirmed by the Board
of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
' Y2 — ..�-
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Highway and Transporation Safety Commission File
New Century Council Vision Implementation Committees File
Total Action Against Poverty Board of Directors File
A -042396-9.b
:ACTION NO.
ITEM NO.� ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Donation of drainage easement on Lot 5, in Lost
Mountain Subdivision, to the Board of Supervisors
of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
KiluI.,m-VANDO �i►Iaw-.14n-4 0 to) zF,
This consent agenda item involves acceptance of the following
easement conveyed to the Board of Supervisors for drainage
purposes, in connection with the improvement and redirection of
drainage in the Lost Mountain Subdivision, Cave Spring Magisterial
District of the County of Roanoke:
a) Donation of drainage easement, fifteen feet (151) in
width, on Lot 5, Lost Mountain Subdivision, from CFG
Corporation, a Virginia corporation, (Deed Book 1213,
page 1340; Tax Map No. 84.04-2-5) as shown on a plat
prepared by Charles R. McMurry, Certified Land Surveyor,
dated February 16, 1996, a copy of which is attached
hereto.
The location and dimensions of this easement have been
reviewed and approved by the County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
Vicki L. Huf n
Assistant County Attorney
/N'1-- 2
----------------------------------------------------------------
ACTION
VOTE
Approved (x)
Motion by: Motion by Bob L.
No
Yes Abs
Denied ( )
Johnson
Eddy
x
Received ( )
Harrison
x
Referred ( )
Johnson
x
To ( )
Minnix
x
Nickens
x
cc: File
Vickie
Huffman, Assistant County Attorney
Arnold
Covey, Director, Engineering &
Inspections
CURVE DELTA ANGLE RADIUS ARC TANGENT CHORD CHORD BEARING
2-3 47001'06' 50.00' 4',03" 21.75' 39.89' S 34049'09'E
3-4 68030'24' 60.00' 71,74' 40.86' 67.54' S 45034'31'E
LINE BEARING DISTANCE
1-2 S 58°20'00"E 100.00' 6�0
6g5
rn a LOST
uio X�` DRIVE SITE
69y �p �pPNp�E
in —
vi
a > IPFND h OST ` fva
ZZ\
o m e�NZ
-: / I PFND < 9t, Vr1
az I PFND t �s F Mp LOCATION MAP
/ SO .
R� \s
< Z 184.67' N
F�tOM • I TO
o �t D.E. 1
w� o POWER
�N a� POLE 1 5' PUE
o /
PROPOSED O'MBL
EXISTING �15'DRAINAGE SLOPE ESMT
15' D.E. ESMT
M`\
LOT 4 ro \ 3
KEVIN E. & KAREN T.a 1.761
ACRES `r
MARTIN CFG CORPORATION LOT 6
DB 1411. PG 425 DB 1213. PG 1340 0 CFG COPRORATION
TAX PARCEL W TAX PARCEL ° ^ DB 1213. PG 1340
84.04-2-484.04-2-5 o cv TAX PARCEL 84.04-2-6
In
o \\`
U)
o
2
®50 SIMPS
r 2 gpWON
N
D 166 PGg37
2-3
NOTES: PX P ARCED
PLAT BASED ON MONUMENTS FOUND AS
SHOWN HEREON OF CURRENT FIELD SURVEY.
THIS TRACT IS SHOWN
AS BEING
ENTIRELY WITHIN ZONE
C ON
F.E.M.A. MAPS WHICH
ZONE IS
NOT WITHIN THE 100
YEAR
FLOOD PLAIN.
THIS PLAT WAS DRAWN
WITHOUT THE BENEFIT
OF A TITLE REPORT BY AN ATTORNEY AND THEREFORE
MAY NOT NECESSARILY
INDICATE ALL ENCUMBRANCES
UPON THE PROPERTY.
PLAT OF LOT 5
, o�aUfr ,,
'LOST MOUNTAIN' SUBDIVISION
1A�
SHOWING PROPOSED DRAINAGE EASEMENT
GrMU
CAVE SPRING MAGISTERIAL DISTRICT
M
R. CMU RRY �'
ROANOKE COUNTY -VIRGINIA
., CFRIIff�;ATE Pla,
SCALE I ' - 100' FEBRUARY 16. 1996
92.6
CHARLES R. MCMURRY-CERTIFIED LAND SURVEYOR
I.ANI AA
DALEV I LLE . VIRGINIA 24083-0097
A -042396-9.c
ACTION NO.
ITEM NUMBER 1N6 — Z/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996.
AGENDA ITEM: Request for Approval of a Raffle Permit from the
Northside High School PTSA
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Northside High School PTSA has requested a permit to hold a
raffle in Roanoke County on June 1, 1996. This application has
been reviewed with the Commissioner of Revenue and he recommends
that it be approved. The application is on file in the Clerk's
Office.
The organization has paid the $25.00 fee.
The Northside High School PTSA has been advised that this raffle
permit will be effective only through June 30. 1996, since the
General Assembly repealed legislation effective July 1, 1996, which
granted authority for the County's current ordinance regulating
bingo and raffles.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit from the
Northside High School PTSA be approved.
SUBMITTED BY: APPROVED BY:
y'N ate. y- sa✓. 0-4,e a�
Mary H. Allen Elmer C'Hodge
Clerk to the Board County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by Bob L.
Johnson
cc: File
Bingo/Raffle Permit
VOTE
No
Yes Abs
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
x
RAFFLE PERMIT APPLICATION..v,_�
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 ems. sea of
the criminal statutes of the Virginia Code, and by Section 4-86 gam_
sea, of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Hoard has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of organization
Mailing Address
City, State, Zip Code
When was the organizat
Purpose and Type of Or
Has the organization been in existence in Roanoke County for five
continuous Years? YES ✓ NO
Is the organization non-profit? YES ✓ NO
Is the organization exempt under 5501(c)(3) of the Internal Revenue
Code? YES ✓ NO
Attach copy of IRs Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sea. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records are subject to audit by the
Commissioner of the Revenue? U01/
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMISSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with an person or firm, association,
organization (other than another qualified organisation pursuant to
S 18.2-340.13 of the code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organising,
managing, or conducting Baffles ?
DESCRIBE THE ARTICLES 1'O BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description Fair Market Value
0 00 -47C
coa�
DATE OF RAFFLE -J LR f lQ� I Cj1G to 3'(� / 0 0 -_76
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
Specific location where Raffle drawing is to be conducted?
: This permit shall be valid only for
location.
Any organisation holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organisation is specifically chartered or organised. (County Code
S4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
1
COUNTY OF ROANOKE, VIRGINU P.O. BOX 20409
COMMISSIONER OF THE REVENUE ROANOKE, VA 24018
2
Officers of the organization:
President: Bp-rck- P,, -u r'' ' j Phone:
�L �
Address: �<�fl $")Y� �f f'i�! �ru �`f'L'4
f51 Vice President : ', yy-1 L I c -�' ''' Phone : �;�, - UL7/
Address: � M J� bct %
Secretar
Address:
Phone: &') -194`1
Treasurer: `LL.WI�. ALLrd�� Phone: 366 -:)j6(.0
Address:
Member authorised to be responsible for
Name: Roa�ut-dl
Home Address ,A Loo` ,V ek LO ri k
Phone �J(od� Z9 L4 Bus Phone
Raffle operations:
Member responsible for filing financial report required by the code
if your organisation ceases to exist:
Name: o `�
Home Address {, �,� G �l�i �� P.
Phone
34 Bus Phone
Does your organisation understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue? }
Has your organization attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke?
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMaMSIONER OF THE REVENUE ROANOKE, VA 24018
3
NOTARIZATION
THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: y
I hereby swear or affirm ender the penalties of perjury as set
forth in 518.2-434 of the Code of Virginiaa, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sec. 18.2-340.1
It: seg, of the Code of Virginia and Section 4-86 et. sea, of the
Roanoke County Code.
S nod by:
Name Title i Home Address
Subscribed and sworn before me, this�day of, ,;l 19 in the
County/City of Virginia.
`mac_ My commission expires: +,- 30 192�
Notary Public
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Commissioner of the Revenue
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMNIISSIONER OF THE REVENUE ROANOKE, VA 24018
4
A -042396-9.d
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Request Authorization to Reimburse General Services
Budget for Recycling Expenses with RVRA Landfill
Grant I�
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke Valley Resource Authority currently has a grant
program under which they reimburse all participating localities for
recycling expenses on a 65/35 basis. The eligible expenses
include, but are not limited to, public education, personnel costs,
equipment operation costs, processing costs and any capital
expenditures. These costs can be incurred for any recycling
activity, such as curbside collection, bagged leaf collection and
Christmas tree collection.
SUMMARY OF INFORMATION:
For the fiscal year 1995-96, Roanoke County has received a
reimbursement of $28,761. These funds were a reimbursement for
personnel costs incurred from the curbside collection of
recyclables and from leaf and Christmas tree collection/processing
during the 1995-96 fiscal year. The reimbursement also covers
public education and equipment costs from the same activities.
STAFF RECOMMENDATION:
Staff requests that the grant funds be appropriated to the
Solid Waste Division budget to aid in the implementation of the
same programs for this fiscal year.
-1-
r.
SUBMITTED BY:
William J. 'Rand -TI-I, Direct --n -
Department of General Services
APPROVED:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
William J. Rand, III, Director, General services
Diane D. Hyatt, Director, Finance
-2-
r
A -042396-9.e
A',' -'T -'r '�' NO .
:TEM NUMBER
AT A REGULAR MEETING OF THE BOARD .. SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE CObNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Request for Approval of a Raffle Permit from the
Green Valley Elementary School PTA
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Green Valley Elementary School PTA has requested a permit to
hold a raffle in Roanoke County on May 18, 1996. This application
has been reviewed with the Commissioner of Revenue and he
recommends that it be approved. The application is on file in the
Clerk's Office.
The organization has paid the $25.00 fee.
The Green Valley Elementary School PTA has been advised that this
raffle permit will be effective only through June 30, 1996, since
the General Assembly repealed legislation effective July 1, 1996,
which granted authority for the County's current ordinance
regulating bingo and raffles.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit from the
Green Valley Elementary School PTA be approved.
SUBMITTED BY: APPROVED BY:
Mary H. Allen
Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Elmer C. Hodge
County Administrator
ACTION
Motion by: Motion by Bob L.
Johnson
cc: File
Bingo/Raffle Permit
VOTE
No
Yes Abs
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
x
RAFFLE PERMIT APPLICATION M_ &
Application is hereby made for a- raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 gt sea, of
the criminal statutes of the Virginia Code, and by Section 4-86 a,
sea. of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Board has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of organizat
Mailing Address
ion r2 M. J & Ov
3 e(_e, . 5 - Li.
City, State, Zip Code _RpaFloe 2 ` D I
When was the organization founded? r 5 our (p� ��eiVC,
Purpose and Type of organization �'�
Has the organization been n existence in Roanoke County for five
continuous years? YES NO
Is the organization non-profit? YES ✓ NO
Is the organization exempt under 5501(c)(3) of the Internal Revenue
Code? YES Z NO
Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle ordinance or Section 18.2-
340.10 et. seq. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony?
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records 'are subject to audit by the
Commissioner of the Revenue?
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organization (other than another qualified organisation pursuant to
S 18.2-340.13 of the code of Virginia) , partnership, or corporation
of any classification whatsoever, �or-the purpose of organising,
managing, or conducting Raffles 7 '
—�
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article Description , Fair Market value-�M."
_ -� baSKr(s ar St oce��
�Ca S !� �� d I Cl�'1ks5()'w d u Sabo �i. .v e
�y
Cion_�,',, ceirnes `I'};�ouS�-nod seg;'� :-F value .
DATE OF RAFFLE Ct
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
Specific location where Raffle drawing is to be conducted?
GrIe-ko v� �e, �) C'h o l
NOTE: This permit all be valid only for the above location.
Any organisation holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organisation is specifically chartered or organized. (County Code
S4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts if necessary.
VD,e- will tAse `�JS m -c -e -t our .� f 13 5 w c �, i n d Ltct,,,
A
t�z. N1S t t�.11 v �Q.(s /�� �-i s-� - �- c� - Re ��ci�e�nce � �►o�C}� s�-� P s -for S �c.c�Qc�-�u�
&-e*,, 1iQ Ugh I caf e bo, k s C�rr� � ��-�� -� wPac-
Q,.( G S P S'C�v td'e
COUNTY OF ROANOKE, VIRGROA P.O. BOX 20409
COMMSSIONER OF THE REVENUE ROANOKE, VA 24018
2
Officers of the Organisation:
President: �� h \ �S c, Phone:. -3 4/
Address:'t55 T•eirACC ClY ��-.-- �'��zS—
Vice President: �j Q�t^, ry , �p Phone: •77
Address: sY �c�("�S�-e �X.. S W.
Secretary: �i n"{� Phone:
Address: 3�( (� �i�-tnrA.r� I'>�U�t • `�<<C d-gUt y
Treasurer: U. �
Phone:— , • ,
Address: �j�(�� t'�,c-%car 15� M i`k-e rtq o I V
Member authorised to be responsible for Raffle operations:
Name: t'9 n ul%
Home AddressS c .
Phone 771 _ xy3�3 Bus Phone
Member responsible for filing financial report required by the code
if your organisation ceases to exist:
Name: R tXA (;� nd 1 e ("
Home Address 3 a. < u j ZI Ice Z �(o �
Phone � KI - 0( d Bus Phone
Does your organisation understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue?
Has your organisation attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke?�
IF ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
CONUMSSIONER OF THE REVENUE ROANOKE, VA 24018
3
NOTARIZATION
THE FOLLOWING OATH KURT HE TAKEN BY ALL APPLICANTS:
I hereby swear or affirm under the penalties of perjury as set
forth in 518.2-434 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Sea. 18.2-340.1
9tz_ sear• of the Code of Virginia and Section 4-86 et. sect, of the
Roanoke County Code.
Signed by(:
Name a Home Address
Subscribed an before me, this day ofa�19q( in the
countyfetty of , Virginia.
My commission expires3at�Q? pp
r
Notary Public k --Z
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
Date Comm s oner of the Reven
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMMISSIONER OF THE REVENUE ROANOKE, VA 24018
4
A -042396-9.f
ACTION NO.
ITEM NO. /-�n 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Request from the Sheriff's Office to accept an
increase in a grant from the Department of Criminal
Justice Services for a Computerized Records Program.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Roanoke County Sheriff's Office applied for a
grant from the Commonwealth of Virginia Department of Criminal
Justice Services for the sum of $100,000 to purchase computer
equipment and software. Acceptance of the grant was approved by
the Board of Supervisors on December 12, 1995 (A -121295-13.h).
SUMMARY OF INFORMATION: The amount of the award was reduced to
$60,000 with a 75-25% match. The Sheriff appealed to the
Department of Criminal Justice Services and the amount of the grant
was increased from the $60,000 back to the original requested
amount of $100,000 (See Attachments A and B). The Sheriff's Office
is requesting that the Board of Supervisors accept the increase of
$40,000 to this grant.
FISCAL IMPACT: No additional appropriation is requested from the
Board. The fiscal impact for the acceptance of the increase will
be $10,000, as this is a 75-25% matching grant. The Roanoke
County Sheriff's Office will match the 25% from monies collected
through the Sheriff's Office Sub -Fund Account.
STAFF RECOMMENDATION: Staff recommends that the Board approve
acceptance of the increased grant from the Department of Criminal
Justice Services.
Respectfully submitted,
Gerald S. Holt
Sheriff
Appr ved by
Elmer C. Hodge, Jr.
County Administrator
./N4 - V
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Gerald Holt, Sheriff
Diane D. Hyatt, Director, Finance
04-16-1996 06:42 703 387 6203 RFE CNTV SHERIFF'S OFFICE P.0-1
4%%. 6 6 61,644M. i. V fi
Correcdoim 387MM
ear y L Tayioe, Captain
Court 8ervlces 367-8137
Charles R. But; Capteln
of THP
GERALD S. HOLT, $HERIF7
COUNW OF ROANOIM, VMGV"
709.387-8139 Fax 704,9874=
December as, 1995
Mr. Bruce C. Morris, Director
Department of Criminal Justice Services
805 E. Broad Street, Tenth Floor
Richmond, VA 23219
Ref: Grant No. 96-A9048CR95
Dear Mr. Morris:
Ch d Deputy
Michael G. WhwWn
3874"
PA. Box 510
Salem, VA 24168
in reference to the above grant, I wish to express my appreciation to t
Department o! Criminal Juatiee Services for the award; but under t
conditions of the award, I also wish to appeal the decision of your offic
There are two parts to this award that I am appealing. One is part
Condition 14, ,Delete Imaging and Scanning Equipment" from "Equipment
Without the imaging and scanning equipment, it would be impossible to mt
all the goals of this overall project.
The second part of the appeal, is the amount of the award. I am a_
requesting that the award of $60,000 with the 75/25 match be increased to
original amount requested of $100,000 with the 75/25 match. This is the cr
of the hardware and software necessary to meet the goals that will enha
the recordkeeping for the Roanoke County-Saism Jail and interface with
Roanoke Counter Police Department to give them access to the Roanoke Coun-
Salem Jail's inmates for their investigatory use.
We have included an attachment for your information in the re-evaluatic
Your prompt attention to this matter is appreciated. if you or any memb;
of your staff have questions regarding this grant or appeal, please cont
me at (540) 387-6140 or Pat Chockley at (540) 397-6253.
Sincerely,
Gerald S. Holt, Sheriff
MM
Attachment
of Norb Federspiel
John Kochensparger
Diana Hyatt, Finance Director
Oscar Bryant, MIS Director
Maj. M. G. Winston
Pat Chockley
01-18-:�96 06:%3 703 337 6203
71
Aj
e
RKE GIVTv
SFER:FF'5 OFFICE
4-18-1996 06=43 103 387 6203 RKE CN—V SHERIFF'S
Att^achment B
OFFICE 0 P .AOS
OFFICE OF THE $NEW
COUNTY OF ROS F
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services
onos C. Morro
DYMm February 20, 1996
Mr. Elmer Hodge
County Administrator
Roanoke County
5204 Bernard Drive, S.W.
Roanoke, Virginia 24018
Re: Grant No. 96.A9048CR95
Criminal History Records System Improvement
Dear Mr. Hodges
806 Em Brod efto, Tenth St
AlchmW4. Vr*ft M
04) 716.40
FAX 604.571.11`
TDD (104)7WU
We have received Sheriff Holt's letter requesting reconsideration of the amount awarded in
this grant and removal of the special condition relating to the deletion of scanning equipment. My
staff has reviewed the original grant application together with the points contained in the Sheriff s
letter of appeal and we have discussed this request with the Chairman of the Criminal Justice
Information Systems Committee.
It is our understanding that, unless the requested modifications are made to the grant award,
the County will be unable to fulfill the intent of the original grant award, namely improvement of the
jail's records system and the interface with the Roanoke County Police Department. Because of the
importance of these improvements, we are willing to honor the request and issue a revised Statement
of Grant Award, We can only do so, however, after we have received and approved a detailed
budget and a supporting narrative which explains and fully justifies each item to be purchased.
We look forward to hearing from you soon. If you have any questions, please contact Norb
Federspiel at (804) 371-6284.
Sincerely,
ao� �- 0•a,44,w—
Christine L. Tumor
Acting Director
cc* The Honorable Gerald S. Hol, Sheriff
Deputy Secretary Carl R Baker
Joe Marshall
Norb Federspiel
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A*lo Oa*n�M� a Corn Appomd 606W AOwefb WO 0 0mift JUNO AM PPIP"I
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, MELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL p3, 1996
RESOLUTION 042396-9.g EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BETTY W. DOOLEY
FOR OVER 13 YEARS OF SERVICES TO ROANOKE COUNTY
WHEREAS, Betty W. Dooley was first employed on September
20, 1982, as a Library Page, and has served as Library Assistant
since December 1, 1984; and
WHEREAS, Ms. Dooley had a fundamental role in
maintaining service during the reconstruction of the Vinton Library
and is held in high regard by the patrons of the Vinton Library;
and
WHEREAS, Ms. Dooley has consistently represented the
Vinton Library in a positive and friendly manner to the citizens of
Vinton; and
WHEREAS, Ms. Dooley, through her employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to BETTY W.
DOOLEY for over 13 years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTS:
G= vau�
Brenda J. H lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Kathy Claytor, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON APRIL 23, 1996
RESOLUTION 042396-10 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Nickens to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. H ton, Deputy Clerk
cc: File Roanoke County Board of Supervisors
Executive Session
W
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 23, 1996
ORDINANCE 042396-11 AMENDING ORDINANCE 102495-13
GRANTING A SPECIAL USE PERMIT TO JONES & JONES
ASSOCIATES TO CONSTRUCT A CONVENIENCE STORE WITH
A FAST FOOD RESTAURANT LOCATED AT THE
INTERSECTION OF WILLIAMSON ROAD AND SUMMERVIEW
DRIVE (TAB MAP NO. 28.05-1-9), HOLLINS
MAGISTERIAL DISTRICT, BY AMENDING THE CONDITIONS
WHEREAS, by Ordinance 102495-13 the Board of Supervisors granted
a Special Use Permit to Jones & Jones Associates as agent for
Summerview Creekside to construct a convenience store with a fast
food restaurant to be located at the intersection of Williamson Road
and Summerview Drive (Tax Map No. 28.05-1-9) in the Hollins
Magisterial District with certain conditions; and
WHEREAS, Summerview Creekside has filed a petition to amend the
conditions on this existing Special Use Permit; and
WHEREAS, the Planning Commission held a public hearing on this
matter on April 2, 1996; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a first reading on this matter on March 26, 1996; the second
reading and public hearing on this matter was held on April 23, 1996.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the conditions placed on the
granting of a special use permit to Jones & Jones Associates, agent
for Summerview Creekside by Ordinance 102495-13 allowing a
convenience store and fast food restaurant at the intersection of
Williamson Road and Summerview Drive (Tax Map No. 28.05-1-9) in the
Hollins Magisterial District are amended as follows:
1
(a) The site shall be developed in general conformity with the
submitted site elevelepment pia—elateel Auejust25 , 3:995, -- -��
thre eteber4�95 cone :::: a ;>::she ::::5 ria 1 Y > " > : ' .
:.P:::::.::.:::::::::::::::::::::::.::.:::::::::r::::.::::::..'�....:::
;:.::::::.:: e.::aanak.:::r:.::.;:.;<.::t3rda.............;:.::.;:.;::;:.:....� ::.K
a box type design, and shall be directed away from adjacent and
nearby neighborhoods. The lighting standards contained in the zoning
ordinance shall also be met.
2. That the granting of this Special Use Permit is
substantially in accord with the adopted 1985 Comprehensive Plan
pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of
Virginia, as amended.
On motion of Supervisor Johnson to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&4--& Q, k�u�
Brenda J. H lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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' DEPARTI4MgT OF PLP.NNING JONES & JONES ASSOC.
AND ZONING - SPECIAL USE PERMIT
28.05-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 23, 1996
ORDINANCE 042396-12 GRANTING A SPECIAL USE
PERMIT TO THE ROANOKE COUNT SCHOOL BOARD TO
EXPAND WILLIAM BYRD HIGH SCHOOL AT 2902
WASHINGTON AVENUE (TAX MAP NO. 61.11-1-11),
VINTON MAGISTERIAL DISTRICT
WHEREAS, the Roanoke County School Board has filed a petition to
expand William Byrd High School located at 2902 Washington Avenue
(Tax Map No. 61.11-1-11) in the Vinton Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this
matter on April 2, 1996; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a first reading on this matter on March 26, 1996; the second
reading and public hearing on this matter was held on April 23, 1996;
and
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special use
permit to the Roanoke County School Board to expand William Byrd High
School located at 2902 Washington Avenue (Tax Map No. 61.11-1-1) in
the Vinton Magisterial District is substantially in accord with the
adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-
456 (b) of the 1950 Code of Virginia, as amended, and said Special
Use Permit is hereby approved.
On motion of Supervisor Nickens to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
1
A COPY TESTE:
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
1 NORTH
i
DEPARTMENT OF PlA.NNIA' WM. BYI.D H IGH SCHOOL SPECIAL USE PERM I
AND ZONING 61.11-1-1
N
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, APRIL 23, 1996
ORDINANCE 042396-13 GRANTING A SPECIAL USE
PERMIT TO ACE SALES INC. TO EXPAND AN EXISTING
EQUIPMENT SALES AND SERVICE ESTABLISHMENT AT
7549 WILLIAMSON ROAD (TAX MAP NO. 27.11-3-9),
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Ace Sales Inc. has filed a petition to expand an
existing equipment sales and service establishment located at 7549
Williamson Road (Tax Map No. 27.11-3-9) in the Hollins Magisterial
District; and
WHEREAS, the Planning Commission held a public hearing on this
matter on April 2, 1996; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a first reading on this matter on March 26, 1996; the second
reading and public hearing on this matter was held on April 23, 1996.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special use
permit to Ace Sales, Inc. to expand an existing equipment sales and
service establishment located at 7549 Williamson Road (Tax Map No.
27.11-3-9) in the Hollins Magisterial District is substantially in
accord with the adopted 1985 Comprehensive Plan pursuant to the
provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as
amended, and said Special Use Permit is hereby approved with the
following conditions:
(1) The proposed storage building along the northern property
line shall have a minimum of three sides for the purpose of
screening materials from adjacent properties;
1
I
(2) A stockade -type fence shall be installed along the rear of
the property in the area currently unscreened by the
existing building with type D screening installed per
ordinance.
(3) The hours of operation for Ace Sales shall be limited to
7:00 a.m. and 10:00 p.m.
On motion of Supervisor Johnson to adopt the ordinance with
condition (3) added, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&'Uj_4_'Q &iA�
Brenda J. Hailton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
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ACE SALES INC. SPECIAL USE PERMIT
27.11-3-9
ACTION NO. A-042396-14
ITEM NUMBER W
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 23, 1996
AGENDA ITEM: Request from Cycle
Increase Financial
1996 Tour DuPont
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Roanoke Valley, Inc. to
Sponsorship Level for the
The Tour DuPont is entering its eighth year in 1996. It began in
1988 as Tour De Trump and became Tour DuPont in 1990. It is the
premier cycling event in North America. The event is patterned
after the Tour de France and includes daily races called stages.
On May 9. 1994, Tour DuPont appeared in the Roanoke Valley for its
first mountain time trial and drew 88,000 spectators along the
route. In 1995, the entire race was witnessed by more than five
million spectators and more than 750 million watched portions of
the event on regional, national and international television.
SUMMARY OF INFORMATION:
The Tour DuPont returns to the Roanoke Valley on May 5 and 6 for
the third year. The local event is organized by Cycle Roanoke
Valley Incorporated, and local jurisdictions assist in sponsoring
the event. Assistant Director of Economic Development Brian Duncan
is a member of the Board of Directors of Cycle Roanoke Valley, Inc.
The mountains of Roanoke County will have a major impact on the
Tour's overall outcome and will result in continued media attention
for the Valley. The tour is also considered a preliminary race for
the Atlanta Olympics.
Tour DuPont brings world-wide exposure to the entire Roanoke
Valley. In addition to two days of coverage on ESPN, there is
coverage on all the major television stations and, for the first
time, race information will be included on the Internet. The
financial benefits include the booking of 650 hotel room nights as
well as accompanying meals and vending services. Holiday Inn
Tanglewood is completely booked for both days of the Tour DuPont.
There are several levels of financial sponsorship available for the
1996 Tour DuPont. They are as follows:
Bronze Level - $5,000
Silver Level - $7,500
Gold Level - $10,000
Each level provides various benefits which are described in the
attached benefit packages. Last year Roanoke County agreed to a
$5,000 Bronze Level package. Because of the increased size of this
year's pool of athletes, Cycle Roanoke Valley will have higher
expenses and are requesting that Roanoke County increase its
contribution to $10,000 (Gold Level).
FISCAL IMPACT:
Funds could be appropriated from the General Fund Unappropriated
Balance to cover the $10,000 sponsorship. Funds were not included
in this year's budget because it was not known whether Tour DuPont
would include the Roanoke Valley in its 1996 race schedule. In
future years, Cycle Roanoke Valley will request funds during the
budget process. Should Tour DuPont not come to the Roanoke Valley,
the money can be returned to the General Fund.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors appropriate $19,990
from theGeneral Fund Un kted Balanee
:T::•.,v�..�1.{'::::f.•:MI::{.:b:h4 ••{.:?ii.}•: n}iGC{:•ry;� �lli✓.dY"
to increase our sponsorship contribution level
Respectfully Submitted by:
r �
Brian buffdan, Assistant Director
Economic Development Department
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson
to approve $7.500 from Econ
Development Budget
VOTE
No
Yes Abs
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
x
cc: File
Brian Duncan, Assistant Director, Econ Dev
Diane D. Hyatt, Director, Finance
ENNINNIOU
Cycle Roanoke Vadey
Bronze Level $5,000
> Sponsorship noted in all pre -race publicity
> Company Logo identified on 300 Posters distributed around the Roanoke
Valley
> Company Logo identified on 5,000 Brochures distributed around the Roanoke
Valley
> Company Logo identified in Boone & Company's Home Magazine -
Circulation 22,000 - pinpoint marketing
> Company Logo identified in Owens & Company Home Magazine - Circulation
22,000 - pinpoint marketing
> Company Logo identified on five billboards around the Roanoke Valley
> Banners & Product Sampling at Ancillary Events
> Five Promotional Announcements on WROV-FM 96.3
> Five 30 second commercials on Channel 10 WSLS-TV starting April 1 or
One Quarter Page Ad in the Roanoke Times Special Section
> Twenty 30 second commercials on Cox Communications starting April 1
> Two free spots and two reduced spots at Golf Tournament
> Ten VIP passes for either start or finish Medalist Hospitality Area
> One Big Screen Television Unit
> One Start Line Area Banner at CRV's expense 3' X 5'
> One Finish Line Area Banner at CRV's expense 3' X 5'
> Course Banners at Owner's Expense
> One Starting Line Area PA Announcement
> One Finish Line Area PA Announcement
> Company noted in the Post Event Acknowledgment
-Y-Me Roanoke _Valley
Suver Level S7,500
> Sponsorship noted in all pre-race publicity
> Company Logo identified on 300 Posters distributed around the Roanoke
Valley
> Company Logo identified on 5,000 Brochures distributed around the Roanoke
Valley
> Company Logo identified in Boone & Company's Home Magazine -
Circulation 22,000 - pinpoint marketing
> Company Logo identified in Owens & Company Home Magazine - Circulation
22,000 - pinpoint marketing
> Company Logo identified on five billboards around the Roanoke Valley
> Banners & Product Sampling at Ancillary Events
> Seven Promotional Announcements on WROV-FM 96.3
> Five 30 second commercials on Channel 10 WSLS-TV starting April 1
> One Half- Page Ad in the Roanoke Times Special Section
> Twenty 30 second commercials on Cox Communications starting April 1
> Four free spots on Golf Tournament
> 14 VIP Passes for either Start or Finish Medalist Hospitality Area
> One Big Screen Screen Television Unit
> Two Start Line Area banners at CRV's expense 3' X 5'
> Two Finish Lines Area banners at CRV's expense 3' X 5'
> Course Banner's at Owner's Expense
> One Award Presenter
> One Start Line Area PA Announcement
> Two Finish Line Area PA Announcements
> Company noted in the Post Event Acknowledgment
ENNINNIOU
Cycic Roanoke Vailey
Gold Level $10,000
> Sponsorship noted in all pre -race publicity
> Company Logo identified on 300 Posters distributed around the Roanoke
Valley
> Company Logo identified on 5,000 Brochures distributed around the Roanoke
Valley
> Company Logo identified in Boone & Company's Home Magazine -
Circulation 22,000 - pinpoint marketing
> Company Logo identified in Owens & Company Home Magazine - Circulation
22,000 - pinpoint marketing
> Company Logo identified on five billboards around the Roanoke Valley
> Banners & Product Sampling at Ancillary Events
> Seven Promotional Announcements on WROV-FM 96.3
> Ten 30 second commercials on Channel 10 WSLS-TV starting April 1
> One Full- Page Ad in the Roanoke Times Special Section
> Twenty -Five 30 second commercials on Cox Communications starting April 1
> Six free spots in CRV Golf Tournament
> 15 VIP passes for either Start or Finish Medalist Hospitality Area
> Two Big Screen Television Units
> Two Starting Line Area Banners at CRV's expense 3' x 5'
> Three Finish Line Area Banners at CRV's expense 3' x 5'
> Course Banners at Owner's expense
> Two Start Line Area PA Announcements
> Four Finish Line Area PA Announcements
> One Award Presenter
> Company noted in the Post -Event Acknowledgment