HomeMy WebLinkAbout5/14/1996 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 14, 1996
RESOLUTION 051496-1 OF APPRECIATION TO JOHNS Lo APOSTOLOU FOR
SERVICE AS JUDGE OF THE 23RD JUDICIAL DISTRICT OF VIRGINIA
GENERAL DISTRICT COURT
WHEREAS, John L. Apostolou has served as a Judge of the
General District Court of the 23rd Judicial District of Virginia,
which serves Roanoke County, the Cities of Salem and Roanoke and
the Town of Vinton, since 1985; and
WHEREAS, Judge Apostolou also served as Assistant
Commonwealth's Attorney for the City of Roanoke, acting Judge of
the Juvenile and Domestic Relations District Court for the City,
and as substitute Judge of the District Courts; and
WHEREAS, during his time on the bench, Judge Apostolou has
been active in various statewide and national associations,
including the Roanoke Bar Association, the Virginia State Bar
Association and the American Bar Association; and
WHEREAS, Judge Apostolou has served the citizens of the
Roanoke Valley in an equitable and just manner, providing fair
hearings and decisions to the hundreds of people who have passed
through his courtroom; and
WHEREAS, Judge Apostolou will be retiring from the General
District Court on June 1, 1996.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby extend its appreciation
and aratitudP to John T•, Apostolou for hi_G service as Jiidae of the.
23rd 7udi.cial District of Virginia General District Court; and
BE IT FURTHER RESOLVED, that the Board of Supervisors extends
its best wishes to Judge Apostolou for a happy, healthy and
rewarding retirement.
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
lV -
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Steven A. McGraw, Clerk of Circuit Court
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 14, 1996
RESOLUTION 051495-2 AP R-OPRIATING $2.5 MILLION FOR THE
RENOVATIONS TO CAVE SPRING JUNIOR HIGH SCHOOL
WHEREAS, by Resolution adopted on April 25, 1995 the County
School Board of Roanoke County requested an appropriation of $2.5
Million from the Board of Supervisors of Roanoke County for the air
conditioning and renovation of Cave Spring Junior High School; and,
WHEREAS, an application for a loan in the amount of $2.5
Million was approved and the Board of Supervisors has advanced
$500,000 to commence work on thizz project; and,
WHEREAS, the School Board requests the acceptance and
appropriation of $2.5 Million Literary Fund loan for the air
conditioning and renovation project at Cave Spring Junior High
School.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia
1. That Roanoke Country accepts the currently awarded
Literary Fund loan of $2.5 Million, and appropriates the proceeds
of this loan to the County School Board of Roanoke County for the
air conditioning and renovation project at Cave Spring Junior High
School.
On motion of Supervisor Johnson to adopt the resolution
approving the $2.5 Million Literary Fund Loan, and carried by the
following recorded vote:
AYES: Supervisors Minnie;, Harrison, Johnson
NAYS: Supervisors Eddy, Nic;iens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Dr. Deanna Gordon, Superintendent of Schools
Diane D. Hyatt, Director, Finance
s
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 14, 1996
RESOLUTION 051496-3 APPROPRIATING $2.8 MILLION FOR THE
COMPLETION OF THE NORTHSIDE HIGH SCHOOL PROJECT
WHEREAS, by Resolution adopted on April 25, 1996 the County
School board of Roanoke County requested an appropriation of $2.8
Million from the Board of Supervisors of Roanoke County for the
completion of the Northside High School Project; and,
WHEREAS, $3.1 Million has already been authorized for
expenditure for Phase I of the construction of a
gymnasium/auditorium/classroom addition to Northside High School;
and,
WHEREAS, the School Board requests the acceptance and
appropriation of $1.5 Million Literary Fund loan and the
appropriation of $1.3 Million from Roanoke County's unappropriated
fund balance in order to complete Phase II of this project.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia:
1. That in order to complete the construction of the
gymnasium/auditorium/classroom addition to Northside High School the
following actions are hereby approved and authorized:
a. That Roanoke County accepts the currently awarded
Literary Fund loan of $1.5 Million, and appropriates
the proceeds of this loan to the County School Board
of Roanoke County; and
b. That the sum of $1.3 Million is to be borrowed from
the Fall 1996 VPSA Sale to complete the Northside
Project.
t
On motion of Supervisor Harrison to adopt the resolution
approving the $2.8 Million appropriation, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Harrison, Johnson
NAYS: Supervisors Minnix, Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Dr. Deanna Gordon, Superintendent of Schools
Diane D. Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 14, 1996
RESOLUTION 051496-4 APPROPRIATING 4600,000$ � #4, FOR
INSTRUCTIONAL EQUIPMENT AND MATERIALS FOR GLENVAR MIDDLE
HIGH SCHOOL
WHEREAS, by Resolution adopted on April 9, 1996 the County
School Board of Roanoke County requested an appropriation of
$600,000 from the Board of Supervisors of Roanoke County for
instructional equipment and materials for Glenvar Middle School.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia:
1. That Roanoke County appropriates the sum of $600,009
from the Capital Fund Unappropriated Balance to the County
School Board of Roanoke County to provide instructional equipment
and materials for Glenvar Middle School.
On motion of Supervisor Eddy to adopt -%-he resolution and
approve $300,000 appropriation, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Harrison, Johnson
NAYS: Supervisors Minnix, Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Dr. Deanna Gordon, Superintendent of Schools
Diane D. Hyatt, Director, Finance
A-051496-5
ACTION #
ITEM NUMBER
AT A REGULAR MEETING CI THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT '-E ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 14, 1996
AGENDA ITEM: Request to Approve a Sanitary Sewer Extension along
Westward Lake Drive
COUNTY ADMINISTRATOR'S COMMENTS: �x+�
BACKGROUND:
In September of 1993, staff received a petition from the residents
along Westward Lake Drive. This petition: requested that Roanoke
County extend sewer service to their properties because of failing
drain fields.
The Board of Supervisors approved a preIlminary engineering study
of this area in November 19-3. This study indicated that
approximately 12 prc;perties could be served at a c:)st of $60,000 or
$5,000 per property. Because only seven properties were willing to
pay the construction costs at that time, the cost to those
properties rose to slightly over $8,000. This cost made the
project not feasible at that time.
SUMMARY OF INFORMATION:
The citizens of this area continue to request that public sewer be
installed. There are still six or seven property owners willing to
pay $6,500 each to have public sewer.
If the sewer line is constructed while the contractor is on-site
completing phase I of the north transmission line, a savings of
more than $5,000 should be realized. If this sewer line is
constructed, it will allow two existing homes with failing septic
systems to have access to punliu sewer; one new home under
construction would connect to public sewer instead of installing a
septic system; anc'. at least three undeveloped residential iots,
could be developed if public sewer were available.
FISCAL IMPACT:
The estimated cost of the project at this time is $55,000. Staff
has tentative commitments from six property owners at a cost of
$6,500. This would require that $16,000 be allocated from the
unappropriated balance of the Utility Department Sewer Fund.
RECOMMENDATION:
Staff recommends that the project be approved if a minimum of six
property owners participate at a cost of $6,500 each (which would
include the $1,500 off-site facility fee);
• and a sewer service area be established for this area for a
period of ten years as shown on Attachment "A";
that property owners that fail to participate at this time but
connect at a later date would pay the $6,500 construction cost
plus the sewer off-site facility fee in effect at the time of
connection (presently $1,500);
• that $16,000 be appropriated from the sewer fund to be
replenished as other properties connect;
• that the full $6,500 paid by property owners be applied to
construction costs until those costs are recovered by Roanoke
County.
SUBM.iTTED BY:
Gary Rob�tson, P.E.
Utility D'rector
APPROVED:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Fenton F. No Yes Abs
Denied ( ) Harrison to approve extension Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Garel Ru; `rtson, Di.recto?: , Utility
Diane D. Hyatt, Directo, , Finance
E-4��4
A-051496-6
ACTION NO.
ITEM NO. �f-- 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 14, 1996
AGENDA I EM: APPROVAL OF AN AGREEMENT ACCEPTING A VOLUNTARY
CONTRIBUTION IN LIEU OF A SERVICE CHARGE FROM
LUTHERAN FAMILY SERVICES OF VIRGINIA, INC.
COUNTY ADMINISTRATOR'S COMMENTS:
te-4�
This agreement accepts a voluntary contribution in lieu of a
service charge from Lutheran Family Services of Virginia ("LFSV")
in an amount equal to 20% of the real estate tax rate.
LFSV is a 501(c)(3) organization, organized and operated to
conduct child welfare and family services, with administrative
offices located at 2609 McVitt.y Road, Roanoke County (Tax Map
Parcel 76.11-2-21). A disaar_sement has arisen between LFSV and the
Cou:ity with respect to its real estate property tax status. Thio
agreement attempts to resolve this dispute.
This agreement authorizes the Commissioner of the Revenue to
make a determination that LFSV is exempt from local real estate and
personal property tax, so long as LFSV continues to operate and use
this property in a manner that makes it eligible for tax exempt
status. This agreement exonerates LFSV from all taxes previously
assessed against it beginning with the 1994 tax year and authorizes
a refund less the amount of a voluntary contribution equivalent to
a 20% service charge of the real estate tax rate.
This voluntary contribution is a payment in lieu of taxation
for certain necessary and essential government services provided by
the County.
1
�F 3
This agreement avoids a protracted dispute over this issue.
The current assessed value of the land is $168,300, and the
real estate tax is $1,901.80. The value of the building is
$242,700, and the real estate tax would be $2,742.51. The total
annual tax bill is $4644.30. If a 20% service charge were applied
to this property that amount would be $928.86. Although LFSV is
not required to pay this service charge, it has agreed to make a
voluntarily contribution of an equivalent amount.
It is recommended that the County Administrator be authorized
to execute this Agreement on behalf of the County and in
conjunction with the Commissioner of the Revenue accepting a
voluntary contribution in lieu of a service charge on Lutheran
Family Services of Virginia ("LFSV") in an amount equal to 20% of
the real estate tax rate.
Respectfully submitted,
k
Paul M. Mahoney \
County Attorney
j
------------------------------------------------------------ t--
ACTION VOTE
Approved (x) Motion by: Motion by Lee B. No Yes Abs
Denied ( ) Eddy to approve contribution Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Paul M. Mahoney, County Attorney
R. Wayne Compton, Commissioner of Revenue
Diane D. Hyatt, Director, Finance
2
This AGREEMENT made this �3r day of April, 1996, by and between
LUTHERAN FAMILY SERVICES OF VIRGINIA, INC. ("LFSV"); the BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, ("County"), and the
COMMISSIONER OF THE REVENUE OF ROANOKE COUNTY, VIRGINIA,
("Commissioner")
WHEREAS, a disagreement has arisen between these parties with respect to the real
estate and personal property tax status of LFSV. LFSV has requested a local property tax
exemption for its property located at 2609 h10,7itty Road in Roanoke County, Virginia, and
further identified as tax map parcel number 76.11-2-21. This petition for local property tax
exemption is based upon LFSV's assertion that it is eligible for this tax exempt status by
statutory class i:icabon pursuant to Sections 53.1-3609 and 58.1-3617 of the Ccde of
Virginia; and,
WHEREAS,. LFSV is incorporated as a section 501(c)(3) organization, for charitable,
religious and educa zonal purposes, and more specifically, is a church affiliated social
ministry organization of the Evangelical Lutheran Church in America and a religious
association organized and operated to conduct child welfare and family services; and,
WHEREAS, the Commissioner believes that LFSV should seek property tax
exemption through specific designation by the General Assembly; and,
WHEREAS, in order to avoid a protracted dispute over this issue, and in
consideration of the determinations made and actions taken herein, the parties agree as
follows:
E�
1) The Commissioner shall make a determination that LFSV is exempt from
local real estate and personal property taxation by statutory classification pursuant to
Sections 58.1-3609 and 58.1-3617 of the Code of Virginia. This determination shall be
effective for the 1994 and 1995 tax year, and for all tax years thereafter, so long as LFSV
continues to operate and use this property in a fashion and manner that makes it eligible
for tax exempt status. LFSV shall be exempt from the payment to the County of (i) real
estate taxes upon tax map parcel number 76.11-2-21, (ii) taxes upon personal property
owned by LFSV, and (iii) any business license tax or fee for the activities presently
conducted by LFSV on said property.
2) LFSV agrees that the property to be exempt from taxation is its
administrative office:, and as much land as is reasonably necessary for the use and
enjoyment of a building, with the stipulation that such property shall be used by LFSV
exclusively for the religious, charitable and e duca`ional purposes described in its petition
dated February 9, 1995, a copy of which is attached hereto as Exhibit A and made a part
hereof.
3) Ali taxes assessed against L!7' -;V shall be rorgiven and exonerated from the
requirement of payment; and any such taxes previously paid shall be refunded to LFSV,
less the amount of the voluntary contribution in lieu of a service charge provided herein.
4) LFSV agrees to pay the County a voluntary contribution in lieu of a service
charge based upon the assessed value of the tax exempt real estate of LFSV in the County
in an amount not to exceed twenty (20%) percent of the real estate tax rate. This voluntary
contribution is in lieu of a service charge for certain necessary and essential governmental
2
services provided to and for the propern,- of L:FSV by the County and is paid in lieu of �s
payments pursuant of the provisions of Chapter -A of Title 53.1 of the Code of Virginia.
All amounts payable hereunder shall be due and payable to the County at the time real
estate taxes are due and payable.
5) LFSV shall have the right to challenge, review, contest and appeal valuations
and assessments of said real estate as provided generally by law to any other person or
property owner of the County.
WITNESS the following signatures and seals:
LUTHERAN FAMILY SERVICES
OF VIRG NIA, INC.
l�
B v
Ronald L. Herring
Executive Director
Byn✓i `��'L
.R . W e Compt
Comuii sinner of e Revenue
BOARD OF SUPERVISORS OF
'OKE COUNTY IRGIN: TeRN
c
Approved as to form:
Paul M. Mahoney, Esquire
Elmer C. Hodge
County Administrator
b
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 14, 1996
ORDINANCE 051496-7 AUTHORIZING THE CONVEYANCE OF AN
ACCESS EASEMENT TO KIDD, CRAIGHEAD AND STEELE & WALDRON
ACROSS A PORTION OF STARKEY PARK
WHEREAS, David E. and Virginia L. Kidd, Jeffrey A. and
Marjorie K. Craighead, and T. D. Steele & Elbert H. Waldron (the
"petitioners") have petitioned the Board of Supervisors for the
dedication and conveyance of an easement across a portion of
Starkey Park (Tax Map No. 97.05-1-25) to access their adjoining
properties identified as Tax Map Nos. 97.01-2-5, 7, 8, and 9; and
WHEREAS, in order to secure financing to construct a dwelling
on adjoining property and to reflect the presence of this existing
farm road and access to the adjoining properties, the petitioners
recluire from the County the conveyance of certain interests in real
estate; and
WHEREAS, the County requires from the petitioners certain,
assurances with respect to future maintenance responzi.bilities,
.future development, and relocation of the easement; and
WHEREAS, the petitioners request the County to adopt this
ordinance pursuant to the provisions of Section 16.01 and Section
18.04 of the Roanoke County Charter in order to achieve their
respective and mutual goals; and that the real estate in question
does not conflict with other public uses and will ultimately serve
a public purpose, and is hereby declared to be surplus; and,
1
WHEREAS, the County's receipt of nominal consideration and
other assurances constitutes a fair consideration for the
conveyance of County real estate interests to the petitioners; and,
WHEREAS, the first reading of this ordinance was held on April
23, 1996, and the second reading and public hearing was held on May
14, 1996.
BE IT ORDAINED By the Board of Supervisors of Roanoke County,
Virginia:
1. That in consideration for the nominal consideration of
Ten ($10.00) Dollars and other assurances the conveyance to the
petitioners of the following interest in real estate identified as
a fifteen (151) feet wide access easement as shown on a plat dated
May 3, 1995 prepared by Donnie W. Slusher is hereby authorized.
2. That the petitioners hereby assure the County that in
consideration of this conveyance the County will have no obligation
to repair or maintain the accens road or bridge across Back Creek
(absent its gross negligence), that access to and fut-Ure
development of the adjoining properties shall be limited in
accordance with the family subdivision provisions of the Roanoke
County Code, and that the petitioners agree to the relocation of
this access easement if required by the County.
3. That the County Administrator, or his designee, is hereby
authorized to execute such documents and take such actions on
behalf of Roanoke County as may be necessary to accomplish the
exchanges, all of which shall be on form approved by the County
Attorney.
2
On motion of Supervisor Minnix to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Engineering & Inspections
Pete Haislip, Director, Parks & Recreation
3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MAY 14, 1996
ORDINANCE 051496-3 DECLARING A PARCEL OF REAL
ESTATE IDENTIFIED AS ROANOKE CITY TAB MAP NO.
5100427 LOCATED OFF MCVITTY ROAD IN OAR GROVE
FARMS TO BE SURPLUS AND ACCEPTING AN OFFER FOR
THE SALE OF SAME
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property is hereby declared
to be surplus and is being made available for other public uses;
and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading and public hearing was
held on April 9, 1996; and a second reading was held on April 23,
1996,and continued until May 14, 1996, concerning the sale and
disposition of a parcel of real estate identified as Roanoke City
Tax Map No. 5100427; and
3. .That an offer having been received for said property, the
offer of Mersine B. Alabran to purchase this property for One
Hundred One Dollars ($101.00) is hereby accepted/rejected; and
4. That all proceeds from the sale of this real estate are
to be paid into the capital projects fund; and
5. That the County Administrator is authorized to execute
such documents and take such actions on behalf of Roanoke County as
are necessary to accomplish the conveyance of said property, all of
which shall be upon form approved by the County Attorney.
1
On motion of Supervisor Eddy to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
�•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
John D. Willey, Property Manager
Paul M. Mahoney, County Attorney
John W. Birckhead, Director, Real Estate Assessment
2
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 14, 1996
RESOLUTION 051496-9 APPROVING AND CONCURRING IN CERTAIN ITEMS
SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM M - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for May 14, 1996, designated as Item M - Consent
Agenda be, and hereby is, approved and concurred in as to each item
geparatel.y set forth in said section designated Items 1 through 7,
inclusive, as follows:
1. Approval of Minutes - March 26, 1996, April 9,
1996, April 11, 1996.
2. Approval of a Debt Policy for the County of
Roanoke.
3. Confirmation of committee appointment to the Blue
Ridge Community Services Board of Directors.
4. Approval of raffle permit for Fraternal Order cf
Eagles, Big Lick Aerie, for Calendar Year 1996,
effective through June 30, 3.9 9 6 .
5. Request from the Roanoke County Transportation
Safety Committee for acceptance of a grant from the
State Division of Motor Vehicles for roadway signs.
6. Request from the School Board for appropriation of
$720 to the School Grant Fund for automotive
service excellence certification.
7. Request from the Fifth Planning District to appoint
Roanoke County members to the Metropolitan Planning
Organization (MPO).
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
1
resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution with the removal of Item 2, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
On motion of Supervisor Nickens to adopt the resolution
approving the debt policy in Item 2, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, Superintendent of Schools
John Cease, Chief of Police
Terri Harrington. Director, Planning & Zoning
K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MAY 14, 1996
RESOLUTION 051496-9.a ESTABLISHING A DEBT POLICY FOR THE
COUNTY OF ROANOKE
WHEREAS, one of the measures of a fiscally well managed
locality is the adoption of formal fiscal polices; and
WHEREAS, staff is in the process of developing a series of
fiscal policies, the first of which is the Debt Policy which
formalizes the debt procedures that the Board has used for many
years.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the following Debt Policy for the County of Roanoke
be, and hereby is, adopted.
County of Roanoke Debt Policy
I. Background
A. A debt policy addresses the level of indebtedness the
County of Roanoke can reasonably expect to incur
without jeopardizing its existing financial position
and to ensure the efficient and effective operation of
the County.
B. A debt policy also addresses the purposes for the types
of debt that will be issued.
C. The debt policy is to be used in conjunction with the
Operating and Capital Improvements Budget, the Capital
Improvements Program (CIP),and other financial
policies.
1
N
II. Standards
A. National Federation of Municipal Analysts
B. Government Accounting Standards Board
C. Government Finance officers Association
III. Planning and Performance
A. The planning, issuance and review of outstanding and
proposed debt issuances will ensure that compliance
with the debt policy is maintained.
B. The County may issue debt for the purpose of acquiring
or constructing Capital Projects including buildings,
machinery, equipment, furniture and fixtures.
C. Debt issuances will be pooled together when feasible to
minimize issuance costs.
D. The County will prepare and adopt annually a five year
Capital Improvements Program to identify and establish
an orderly plan to meet the County's infrastructure
needs with all debt -related projects and the debt
service impact upon operations identified.
IV. Issuance Guidelines
A. The County will not use short-term borrowing to finance
operating needs, except in instances as described under
Revenue Anticipation Notes.
B. Long-term debt will be used in compliance with all
aspects of the debt policy.
2
C. The maturity of any debt will not exceed the expected
useful life of the project for which the debt is
issued.
D. Each project proposed for financing through debt
issuance will have an analysis performed for review of
tax impact and future operating costs associated with
the project and debt issuance.
E. Net Debt as a percentage of Assessed Value will, not
exceed 3.0%. (Net debt is general obligation debt
exclusive of debt payable from the Enterprise Fund.)
F. The Net Debt per Capita will not exceed a ratio of
$1,500. (Net debt is general obligation debt exclusive
of debt payable from the Enterprise Fund.)
G. General Obligation Debt Service as a percentage of
General Governmental Expenditures will not exceed 10%.
H. Debt ratios will be calculated each fiscal year in
conjunction with the budget process and audit.
I. At a minimum, all issuances of Debt require approval
and appropriation of the proceeds by the Board of
Supervisors with additional approvals, if applicable,
indicated in the following types of debt.
V. Bond Anticipation Notes
A. The County may issue Bond Anticipation Notes (BANS) in
expectation of General Obligation Bonds or Revenue
Bonds uThen cash is reYiired in order for the financed
capital project to be initiated or continue or when
3
i
long-term markets do not appear appropriate on a given
date, but have a clear potential for improvement within
12 months.
B. The County will issue BANS for a period not to exceed
two years.
C. No BANs will be rolled over more than one additional
two year period.
VI. Revenue Anticipation Notes
A. The County's Fund Balance goal of 6.25% of General Fund
Revenues was designed to provide adequate cash flow to
avoid the need for Revenue Anticipation Notes (RANs).
B. The County may issue RANs in an extreme emergency
beyond the County's control or ability to forecast when
the revenue source will be received subsequent to the
Liming of funds needed.
C. The County will issue RANs for a period not to exceed
the one year period permitted under the Constitution of
Virginia, Article VII Section 10.
VII. General Obligation Bonds
A. The Constitution of Virginia, Article VII Section 10,
and the Public Finance Act provide the authority for a
County to issue General Obligation (GO) Debt with no
limit on the amount of GO Debt that a County may issue.
B. The County may issue GO Debt for capital projects or
other properly anprovec! Projects
4
C. All debt secured by the general obligation of the
County must be approved by the Board of Supervisors and
a public referendum, with the exception of Virginia
Public School Authority (VPSA) Bonds and State Literary
Fund loans which do not need approval by referendum.
VIII. VPSA Bonds and State Literary Fund Loans
A. School capital projects may be constructed with debt,
either through VPSA Bonds or State Literary Fund Loans,
and refunding bonds with preference given to
accessibility and interest rates.
B. Approval of the School Board is required prior to
approval by the Board of Supervisors.
IX. Revenue Bonds
A. The County may issue Revenue bonds to fund enterprise
activities, such as water and sewer utilities, or for
capital projects which will generate a revenue stream.
B. The bonds will include written covenants which will
require that the revenue sources are sufficient to fund
the debt service requirements.
C. Cost of issuance, debt service reserve funds and
capitalized interest may be included in the capital
project costs and thus are fully eligible for
reimbursement from bond proceeds.
X. Capital Acquisition Notes and Leases
5
A. The County may issue short-term notes or capital leases
to purchase buildings, machinery, equipment, furniture
and fixtures.
XI. Moral Obligation Debt
A. The County may enter into leases, contracts, or other
agreements with other public bodies which provide for
the payment of debt when revenues of such agencies may
prove insufficient to cover debt service.
B. Payment of such moral obligation debt service will be
done when the best interest of the County is clearly
demonstrated.
C. While such moral obligation support does not affect the
debt limit of the County, the amount of bonds issued
with the County's moral obligation should be controlled
in order to limit potential demands on the County.
There is no legal obligation, but the County is placing
its good name and reputation on the line and there is
every expectation that the County would make good any
deficiencies when a default exists.
XII. Disclosure and Communications
A. The County will maintain good communications with bond
rating agencies to inform them about the County's
financial position by providing them the County's
Comprehensive Annual Financial Report (CAFR) and
Operating and Capital loprovements Budget.
11
B. The County will follow the National Federation of
Municipal Analysts and Government Finance Officers
Association policy of full continuing disclosure.
C. The County will disclose the preceding ten fiscal
year's debt ratios in the Comprehensive Annual
Financial Report.
D. The County will disclose an estimate of the subsequent
five fiscal year's debt ratios in the Operating and
Capital Improvements Budget with an analysis of the
impact, if any, moral obligation debt would have on the
debt ratios.
2. That this Policy shall be in effect for FY 1995-96, and
subsequent fiscal years unless otherwise amended by the Board of
Supervisors.
On motion of Supervisor Nickens to approve the debt policy
and adopt the resolution, and carried by the following recorded
vote:
AYES: Supervisors Eddy, Minni.x, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Brent Robertson, Budget Manager
Dr. Deanna Gordon, School Superintendent
Paul Mahoney, County Attorney
Policy Manual
7
C
A -051496-9.b
ACTION NO.
ITEM NUMBER fb__3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
May 14, 1996
Confirmation of Committee Appointment to the
Blue Ridge Community Services Board of
Directors
COUNTY=^MINISTRATOR'S COMMENTS:
SUMm_'3.RY Of' INFORMATION:
1. Blue Ridge Community Services Board of Directors
The Blue Ridge Community Services Board of Directors has
recommended the Reverend William L. Lee to serve as an at -large
member of the Board of Directors for a three-year term which will
expire December 31, 1998.
The Bylaws of the Board require that members at -large must be
ratified by the governing bodies of the five participating
localities.
RECOMMENDATION:
It is recommended that this appointment be confirmed by the Board
of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy
Received ( ) Harrison x
Referred ( ) Johnson x
To ( 1 _ ,. Minnix x
_ Nickens x
cc: File
Blue Ridge CGramUnity Services Board of Directors
Blue Ridge
.^3. Community
Services
April 26, 1996
Mr. Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
5204 Bernard Drive, SW
Roanoke, VA 24018
Dear Mr. Johnson:
Onzlee Ware ptetmw
Pamela K. Cox vrrce ctwrm&n
John M. Hudgins, Jr. rre&wrw
Susan J. Cloeter secreury
Executive Dirwmr
Fred P. Roessel, Jr., Ph.D.
M-3
3
At the April 25, !996, Board of Directors meeting a
resolution was passed to recommend Rev. William L. Lee, 4139
Appleton Avenue, NW, Roanoke, as an at -large member of the Board
of Directors. The term of appointment would be through December
31, 1998.
The bylaws of the Board require that members at -large be
recommended by the Board to the five participating localities.
All five local governments must ratify the appointment.
Your attention to this matter will be very much appreciated.
Sincerely,
Fred P. Roessel, Jr., Ph. D.
Executive Director
FPR jr:cd
C: Elmer Hodge
John Chambliss
Mary Allen
Rev. William L. Lee
Onzlee Ware
Executive Oiiice� - 301 Em Avenue. SW Roanoke, Virginia 24016-4026 (540) 34,1-1-9841 Fax: (5,10) 342-3855 TDD: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
A -051496-9.c
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 14, 1996
AGENDA ITEM: Request for Approval of a Raffle Permit from the
Fraternal Order of Eagles, Big Lick Aerie, for
Calendar Year 1996, effective through June 30, 1996
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Fraternal Order of Eagles, Big Licik- Aerie, has requested a
permit to hold raffles using prepackaged pull -tab devices in
Roanoke County for calendar year, 1996. According to the Roanoke
County Code, pull tab devices are included under the raffle
definition and may be sold (1) only upon the premises owned or
exclusively leased by the organization; and (2) at such times as
the organization is not open to the public but only to its members
and guests.
The application has been reviewed with the Commissioner of Revenue
and he recommends that it be approved. The applicatiop, is on file
in the Clerk's Office. The organization has paid the $25.00 fee.
The Fraternal Order of Eagles, Big Lick Aerie has been advised that
this raffle permit will be effective oni through June 30, 1996,
since the General Assembly repealed legislation effective July 1,
1996, which granted authority for the County's current ordinance
regulating bingo and raffles.
STAFF RECOMMENDATION:
It is recommended that the application for a Raffle Permit from the
Fraternal Order of Eagles, Big Lick Aerie, be approved, effective
from May 14, 1996 through June 30, 1996.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. riodge
Clerk to the Poard County Administrator
Approved (x)
Denied ( j
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by Bob L.
Johnson
cc: File.
Bingo/Raffle Permit
/-)"L .yr
VOTE
No Yes Abs
Eddy x
Harrison x
Johnson x
Minnix x
Nickens x
RAFFLE PERMIT APPLIC'A TION.n _y
Application is hereby made for a raffle game permit. This
application is made subject to all County and State laws, rules,
ordinances, and regulations now in force, or that may be enacted
hereafter and which are hereby agreed to by the undersigned
applicant and officers of the organization and which shall be
deemed a condition under which this permit is issued.
Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of
the criminal statutes of the Virginia Code, and by Section 4-86 ALL,
sea, of the Roanoke County Code. These laws authorize the County
Board of Supervisors to conduct a reasonable investigation prior to
granting a raffle permit. The Hoard has sixty days from the filing
of an application to grant or deny the permit. The Board may deny,
suspend, or revoke the permit of any organization found not to be
in strict compliance with county and state law.
Name of Organization-��,�,,
Mailing Address
City, State, Zip Code
When was the organization founded?
Purpose and Type of Organization K! e i`.%
Has the organization been in existence in Roanoke County for five
continuous years? YES ow»cJ C coo {w)
Is the organization non-profit? YESNO
Is the organize ion exempt under 5501(c) (3) of the Internal Revenue
Code? YES , NO
Attach copy of IRS Tax Exemption Letter. (If applicable)
Does your organization understand that any organization found in
violation of the County Bingo and Raffle Ordinance or Section 18.2-
340.10 et. sea. of the Code of Virginia authorizing this permit is
subject to having such permit revoked and any person, shareholder,
agent, member or employee of such organization who violates the
above referenced Codes may be guilty of a felony? Tz S
Does your organization understand that it must maintain and file
complete records of receipts and disbursements pertaining to Raffle
games and that such records 'are subject to audit by the
Commissioner of the Revenue? Jr�'
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMNUSSIONER OF THE REVENUE ROANOKE, VA 24018
1
Does your organization understand that it is a violation of law to
enter into a contract with any person or firm, association,
organisation (other than another qualified organization pursuant to
S 10.2-340.13 of the Code of Virginia), partnership, or corporation
of any classification whatsoever, for the purpose of organizing,
managing, or conducting Raffles ? s
'r 9 /_/
DESCRIBE THE ARTICLES TO BE RAFFLED, VALUE OF SUCH ARTICLES:
Article description Fair Market value
) C, i t AS
DATE OF RAFFLE t__ it f 71..'
If this application is for an ANNUAL RAFFLE PERMIT, list below all
dates raffles will be held.
Specific location where Raffle drawing is to be conducted?
This vertu t shall be va
r. (vA 4 W
or tae anove location.
Any organisation holding a permit to conduct bingo games or raffles
shall use twelve and one-half percent (12.5%) of its gross receipts
from all bingo games or raffles for those lawful religious,
charitable, community or educational purposes for which the
organization is specifically chartered or organized. (County Code
S4-101) State specifically how the proceeds from Raffle(s) will be
used. List in detail the planned or intended use of the proceeds.
Use estimated amounts
i}f- necessary.
TG )tL���
)::19e
n J
� % h( Oc �1ti-Sl C"/G vP/7cyTl"►7t
COUNTY OF ROANOKE, VIRGINU P.O. BOX 20409
CONMMSIONER OF THE REVENUE ROA NODE, VA 24018
2.
officers of the Organisation: —
President: C0c.L7>� 0 177. 5�;3 �' �'Z Phone:
Address: �%� 5�^j-� )� L� ,>>� ,U L. {-i= -(>
VicePresident: j jAry' e--, �� l S Phone: 5- 20 - -1330
Address: , '. ; ��' i �� f5���1;t: `"� ' ' �1`Oc'D:I,c." '.1 A. --? 5
Secretary: �� atr r ; ' o r; k Phone:
Address: •50.51 T1a�P�rJ
Treasurer: 71 ri)71){e L' C-) 5 Phone: 9 J37S
Address: i�'�`� ,�c'r />+1yh",A:/
Member authorised to be responsible for-Raf44-e operations:
Name:
Home Address ��GS� �} J/ F i-l� i�>` - ✓L/
Phone �� % 2 .�' Bus Phone 5'g3tyl 'e
Member responsible for filing financial report required by the code
if your organisation ceases to exist:
Name: A v ,z k-'�
Home Address :5-:J30 (r-/rwyAic- I%%5
Phone _3;'(j - ;?) rr f Bus Phone S7oirl t'
Does your organisation understand that it will be required to
furnish a complete list of its membership upon the request of the
Commissioner of the Revenue?
T�
Has your organisation attached a check for the annual permit fee in
the amount of $25.00 payable to the County of Roanoke?
IT ALL QUESTIONS HAVE BEEN ANSWERED, PROCEED TO NOTARIZATION.
COUNTY OF ROANOKE, VIRGMA P.O. BOX 20409
COMMUSSIONER OF THE REVENUE ROANOKE, VA 24018
3
NOTARIZATION
THE FOLLOWING OATH MUST HE TAKEN BY ALL APPLICANTS: /N.-/ I/
I hereby swear or affirm under the penalties of perjury as not
forth in 518.2-434 of the Code of Virginia, that all of the above
statements are true to the best of my knowledge, information, and
beliefs. All questions have been answered. I further swear that
I have read and understand the attached copies of Seo. 18.2-340.1
st,. sea,� of the Code of Virginia and Section 4-84 jLt.z sect• of the
Roanoke County Code.
Signed bye
Name I/ Title
Subscribed and
County
before me, this
S% x-01 �v,- `�),'-
Home Address
—26day of $L19 in the
, Virginia.
My commission expirpr: e�L 19 f7
NOT VALID UNLESS COUNTERSIGNED
The above application, having been found in due form, is approved
and issued to the applicant to have effect until December 31st of
this calendar year.
T—Date mm ss er of e Revenue
The above application is not approved.
Date Commissioner of the Revenue
COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409
COMiVIISSIONER OF THE REVENUE ROANOKE, VA 24018
4
4-86 ROANOKE COUNTY CODE /4 _ /
(2) An organization operated exclusively for religious, charitable, community or educa-
tional purposes; az association of war veterans or auxiliary units thereof organized in
the United States; or a fraternal association operating under the lodge system.
Raffle means a lottery in which the prize is won by a random drawing of the name or
prearranged number of one or more persons purchasing chances. However, nothing in this
article shall prohibit an organization from using the State Lottery Department's Pick -3 number
as the basis for determining the winner of a lottery. For purposes of this definition, "raffle"
shall include determining the winner of a lottery by use of prepackaged pull -tab devices which
are devices made completely of paper or paper products with concealed numbers or symbols
that must be exposed by the player to determine wins or losses and may include the use of a
seal which conceals a number or symbol that has been designated in advance as a prize winner
including but not limited to pull -tab devices commonly known as tip boards or seal cards.
(Ord. No. 2816, § 4-14, 3-2.1-81; Ord. No. 92292-8.b, § 1, 9.22-92; Ord. No. 82493-11, § 1, 8-24-93)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.1.
Sec. 4.87. Violations of article.
(a) Any person violating the provisions of this article shall be guilty of a Class 1 misde-
meanor.
(b) In the event that an organization violates the provisions of this article, the county
attorney may, in addition to the penalty provided for such violation, apply to the circuit court
for an injunction restraining the continued operation of bingo games or raffles or any aspect
thereof.
(Ord. No. 2816, §§ 4-15, 4-20, 3-24-81`
Cross reference—Penalty for Class 1 misdemeanor, § 1-10.
State law reference—Similar provisions, Code of Virginia, §§ 15.2-3110.10, 18.2.340.11.
Sec. 4.88. Right of entry to enforce article.
The commissioner of revenue shall have the authority to go upon the premises on which
any organization is conducting a bingo game for the purpose of carrying out the duties imposed
by this article. The application for the bingo permit under this article shall constitute per-
mission from, and authority granted by, such organization to any law-enforcement officer, the
commissioner of revenue or any official designated by the board of supervisors to enter upon
such premises.
(Ord. No. 2816, § 4-18, 3-24-81)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.6(C).
Sec. 4.89. General authority to conduct or operate.
Bingo games and raffles may be conducted or operated in the county only by an organi-
zation which complies with all of the provisions of this artick.. Any bingo game or raffle not
explicitly authorized by this article is prohibited.
(Ord. No. 2816, § 4-15, 3-24-81)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.14.
Supp. No. 2 174
§ 4-113 :"OANOKE CUUIYTi1 CODE
(6) No organization shall be issued any permit under this article unless at least fifty (50)
percent of its membership are residents o: ',his commonwealth. and any organization
applying for any permit shall furnish a complete list of its current membership in
order to permit the board of supervisors to ascertain the percentage of Virginia res-
idents. The board hereby delegates to the commissioner of the revenue the authority
to waive the requirement to furnish its membership list in those circumstances where
there appears substantial certainty the organization would meet this fifty (50) percent
test.
(Ord. No. 2816, § 4-15, 3-24-81; Ord. No. 92292-8.b, § 1, 9-22-92; Ord. No. 82493-11, § 1, 8-24-93)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.3(1)—(5).
Sec. 4.114. Investigation prerequisite to issuance.
A permit required by this division shall be granted only after a reasonable investigation
has been conducted by the board of supervisor s or its designated official.
(Ord. No. 2816, § 4-15, 3-24-81)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.2.
Sec. 4.115. Application to be acted upon within sixty days.
All applications for a permit under this division shall be acted upon by the board of
supervisors within sixty (60) days from the filing thereof.
(Ord. No. 2816, § 4-15, 3-24-81)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.3(C).
Sec. 4-116. Issuance.
Upon compliance by the applicant with the provisions of this article, and at the discretion
of the board of supervisors, the permit required by this division may be issued.
State law reference—Similar provisions, Code of Virginia, § 18.2-340.3(D).
Sec. 4.117. Valid only in county and at designated locations; exception.
A permit issued under this division shall be valid only in this county and only in such
locations as are designated in the permit application. However, an organization which has
obtained a permit to conduct a raffle may sell such raffle tickets both in and out of the county
and may conduct its drawing either in the jurisdiction in which a majority of the tickets were
sold or in the jurisdiction issuing the permit, except that pull -tab devices as defined in section
4-86 used as part of a raffle may be sold only upon the premises owned or exclusively leased
by such organization and at such times as it is not opened to the public, except to members and
their guests.
(Ord. No. 2816, § 4-15, 3-24-81; Ord. No. 92292-8.b, § 1, 9-22-92; Ord. No. 82493-11, § 1; 8-24-93)
State law reference—Similar provisions, Code of Virginia, § 18.2-340.3(2).
Supp. No. 2 182
A -051496-9.d
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: May 14, 1996
AGENDA ITEM: Acceptance of a grant by the Roanoke County
Transportation Safety Committee for roadway signs.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
The Roanoke County Transportation Safety Committee applied for a
grant to purchase roadway signs which encourage voluntary safety
compliance (Wipers On - Headlights 0n). The grant has ;:jeer,
approved by the Department of Motor Vehicles (DMV) in the amount of
$300. 0.
FISCAL IMPACT:
There is no fiscal impact for Roanoke County.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of
Motor Vehicles.
Respectfully submitted,
ohn H. Cease
Chief of Police
Approved by,
Y4�2�- Az
Mr. Elmer C. Hodge
County Administrator
-----------------------------------------------------------------
ACTION
VOTE
Approved (x)
Motion by: Motion by Bob L.
No
Yes Abs
Denied ( )
Johnson
Eddy
x
Received ( )
Harrison
x
Referred ( )
Johnson
x
To ( )
Minnix
x
Nickens
x
cc: File
John H.
Cease, Chief of Police
cc: File
Chief Cease
A -051496-9.e
ACTION #
ITEM NUMBER
MEETING DATE: May 14, 1996
AGENDA ITEM: Request for Appropriation to the School Grant Fund
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Roanoke County School Board has received $720.00
from the Virginia Department of Education for automotive service
excellence (ASE) certification. Grant funds will be applied to the
automotive depa-rtment at Arnold R. Burton Technology Center.
Provisions and implementation of the ASE program certification wit:?_
be covered at the instructor training workshop to be held at Arnold
R. Burton on May 23, 1996.
The grant award is for the period of March 15, 1996 - June 30,
1998. Funding in the amount of $720 will be received in each of
the fiscal years 1995-96, 1996-97, and 1997-98. This amount will
be included in the 1996-97 and 1997-98 school grant budgets.
FISCAL IMPACT: None. No local matching required.
STAFF RECOMMENDATION: Staff recommends appropriation of S720.i0 to
the 1995-96 School Grant Fund.
Garland J. i Director Elmer C. Hodge
Pupil Personnel Services County Administrator
Adult Education
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by Bob L.
Johnson
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
VOTE
No
Yes Abs
Eddy
x
Harrison
x
Johnson
x_
Minnix
x
Nickens
x
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON APRIL 25, 1996 IN THE
CAFETERIA AT HIDDEN VALLEY JUNIOR HIGH' SCHOOL, ROANOKE, VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION BY THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE
SCHOOL GRANT FUND
WHEREAS, the Virginia Department of Education has awarded
the County School Board of Roanoke County an annual vocational
grant of $720 for the Fiscal Years 1995-96, 1996-97, and 1997-98
for automotive service excellence certification;
BE IT RESOLVED that said school board requests an
appropriation of $720 to the School. Grant Fund for the 1995-96
fiscal year and that provision be -;jade in the School Grant Fund
budget for the 1996-97 and 1997-99 fiscai years in the amount of
$720.
Adopted on motion of Thomas A. Leggette and duly
seconded, and on the following recorded vote:
AYES: William A. Irvin, III, Thomas A. Leggette,
Marion G. Roark, Michael W. Stovall, Jerry L.
Canada
NAYS: None
TESTE:
Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
A -051496-9.f
ACTION NO.
ITEM NO. _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
1421W, IVG DATE: May 14, 1991
AGENDA ITEM: Request of Fifth Planning District Commission
to Appoint Roanoke County Members to the
Metropolitan Planning Organization (MPO)
BACKGROUND•
Historically, the Executive Committee of the Fifth PDC has
been comprised of two representatives from each of the PDC's member
localities. Lee Eddy and Spike Harrison are the current Roanoke
County appointees to the Executive Committee. Membership on the
Executive Committee has also conferred membership on the Roanoha
Valley MPO.
Recent PDC and MPO charter changes, approved by all of the
participating member localities, necessitate that Roanoke County
make distinct appointments to the MPO. Although our current
members can remain appointees to both bodies, a separate MPO
membership appointment is required.
Appointments to the MPO will be for a three year term
beginning July 1, 1996. At least one appointee must be a member of
the Board of Supervisors.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That current Executive Committee and MPO appointees Lee Eddy
and Spike Harrison be reaffirmed and appointed as members of the
Roanoke Valley MPO. Appointment will be for a three year term
beginning July 1, 1996.
Respectfully Submitted,
Terrance L. HarF�khgton, AICP
Director of Planning and Zoning
Approved,
Elmer C. Hodge
County Administrator
2
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison__ x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Terrance L., Harrington, Director, Planning & Zoning
Fifth Planning District Commission File
Roanoke Valley MPO File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON MAY 14, 1996
RESOLUTION 051496-10 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Aileen, �ler;t
cc: File RoanokeCounty Bcard of Supervisors
Lxecutive Session